On the agenda: Center City meeting — Data Center (Sep 2)

Commissioners:
District 1
Jim Swenson
District 2

Rick Greene
District 3

Marlys Dunne
District 4
Ben Montzka
District 5

Board of Commissioners
REGULAR MEETING – Wednesday, September 2, 2026
County Board Room, Room 172

6:30 p.m.

Dan Dahlberg
County Administrator
Chase Burnham

Convene; Pledge of Allegiance; Approve Agenda
Health and Human Services Committee of the Whole:
Items for Committee Review/Recommendation: (discussed in detail as requested)
1.)

Out of State Travel Request – Residential Treatment Visit to Client in Nebraska, Q3

TAB 1

2.)

Board Appointments to the Opioid Action Council 2026 – 2028

TAB 2

Board of Commissioners’ Business Meeting
Consent Agenda:
1.)

HHS Committee Recommendation – Out of State Travel Request

TAB 1

2.)

HHS Committee Recommendation – Appoint. to the Opioid Action Council 2026 – 2028 TAB 2

3.)

Minutes from August 19th, 2026 Board of Commissioners Meeting

TAB 3

4.)

Payment of County’s Warrants and Miscellaneous Bills

TAB 4

5.)

Recognition of County Staff September Anniversaries

TAB 5

6.)

Comfort Lake Forest Lake Watershed District Advertisement for Appointment

TAB 6

Introduction
•

Rush City School Superintendent Dr. Jeff Horton

Other Business of the County Board
7.)

Annual Bridge Inspection Services

8.)

Zoning Ord. Amend. Discussion – §4.20 Cannabis Cultivation, Production, Manf., and Sale TAB 8

TAB 7

9.)

TriMin – Chisago Hosting and Mitigation Agreement

TAB 9

10.)

ARMER Radio Subscriber Agreement and Radio Purchase Program

TAB 10

Citizen’s Forum

“The Citizen’s Forum is provided so you may make a comment, statement, question, or proposal. You will be limited to three minutes,
and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by
this policy may result in the loss of your privilege to speak that night.”

Discussion Items:
•

Correspondence

•

Administrator Updates

•

Commissioner Committee Reports

CORR.

CLOSED SESSION
Meetings of the Chisago County Board of Commissioners may be closed if the closure is
expressly authorized by statute. Minn. Stat. 13D.05, Subd 3(d). The governing body of a public employer
may by a majority vote in a public meeting decide to hold a closed meeting to receive security briefings
and reports, to discuss issues related to security systems, to discuss emergency response procedures
and to discuss security deficiencies in or recommendations regarding public services, infrastructure
and facilities, if disclosure of the information discussed would pose a danger to public safety or
compromise security procedures or responses.
Following said closed session, the County Board of Commissioners will reconvene in open session to
announce any action taken in closed session and to consider and act on matters noticed on the
agenda for consideration or action in open session.
Adjourn Meeting of the Board of Commissioners

Upcoming Schedule
•

Budget and Finance Meeting – August 12th at 3:00 p.m.

•

Board of Commissioners Meeting – August 19th at 6:30 p.m.

Chisago County Board of Commissioners
September 2 2026

Board Meeting Agenda

Chisago County Request
for Board Action
Meeting Date: September 2, 2026

Item Number:

1

Title of Item for Consideration: Out of State Travel Request – Residential Treatment
Visit to Client in Nebraska

Action Requested by: Health & Human
Services

Department: Health & Human
Services

Previous Action on this Matter: Prior approval of travel requests to see clients in
residential placements.

Background:

Minnesota Statutes require a placing agency to have regular face-

to-face visits with any child who is receiving child welfare targeted case management
(CW-TCM) services. Currently Chisago County has a client at a specialized residential
treatment center in Omaha, Nebraska. Health & Human Services is requesting

approval of $900.00 in travel expenses for staff to travel to the treatment center to see

the client for a mandated visit in Q3.
Attachment(s):
•

Itemized Out-of-State Travel expenses and dates for Q3, 2026

Action Requested/Recommended: It is respectfully requested that the Chisago
County Board of Commissioners Approve the Out-of-State Travel expenses for staff to

travel to Nebraska to provide targeted case management services to a client residing
in a specialized facility. The suggested motion is as follows:

"Move to Approve Out-of-State Travel Request for staff to travel to Nebraska to provide
targeted case management services to a client residing in a specialized facility.”
Implications of Action: By meeting with this client face-to-face, we are fulfilling our
mandated obligation of ensuring safety and well-being for clients who are receiving
targeted case management services.
Budget/Financial Implications: Budgeted levy dollars.
Chisago County Board of Commissioners
September 2, 2026

1

Legal/Policy Implications: The proposed activities are in compliance with all applicable
state and federal regulations and County policies and procedures.

Administrator’s Recommendation
Approve ______

Deny ______

Motion By:

Other ______

Seconded by:

To:
Action on Motion:

Chisago County Board of Commissioners
September 2, 2026

Aye ______

Nay ____

Abstain ____

2

Chisago County Request
for Board Action
Meeting Date: September 2, 2026

Item Number:

2

Title of Item for Consideration: Board appointments to the Opioid Action Council
2026 - 2028

Action Requested by: Courtney Wehrenberg,
CHS Administrator

Department: HHS-Public Health

Previous Action on this Matter. September 4th 2024, appointments.
Background: Chisago County continues to receive opioid settlement funds, which

drives the work of the Opioid Action Council. These funds must be used for opioid
mitigation efforts, including treatment, prevention, recovery, harm reduction, research,
and training, as outlined in the state MOU for these funds.
The Chisago County Opioid Action Council is seeking County Board approval of new
council appointees in accordance with the Action Council bylaws.
Article III — Membership of the bylaws establishes eligibility and selection requirements
for Action Council members. Specifically, “Action Council members must reside or provide
services in Chisago County.” All Action Council members are required to complete
the Opioid Settlement Action Council application and meet the selected criteria.
The bylaws further state that “Approved applicants shall be presented to the County
Board of Commissioners for final approval.” The applicants listed below have completed
the required application process and have been reviewed for eligibility and applicable
membership criteria. Their appointments are therefore being presented to the County
Board of Commissioners for final approval.
Article III also provides that membership shall consist of no less than 15 and no more than
19 members, with members serving two-year terms. The membership composition is
intended to include the sector representation identified in the bylaws.

Attachment(s):
1. Opioid Application Summary

Chisago County Board of Commissioners
September 2, 2026

3

2. Summary of Action Requested/Recommended: It is respectfully requested that the
Chisago County Board of Commissioners approve the appointments Erica Bjerketvedt,

Daniel McGonigle, Sarah Kerkes, Lee Peterson, Patty Mattson, Marlys Dunne, Brandon Thyen,
Kelly Garrison, Nicole Bellamy, Mark Hendrikson, Valarie Fox, Matt Weiseman, Heidi Brown,

Cara Bergner, Rebecca Henderson, and Russ Hanes to the Chisago County Opioid Action

Council. The suggested motion is as follows:

“Move to approve the appointments of Erica Bjerketvedt, Daniel McGonigle, Sarah Kerkes, Lee
Peterson, Patty Mattson, Marlys Dunne, Brandon Thyen, Kelly Garrison, Nicole Bellamy, Mark
Hendrikson, Valarie Fox, Matt Weiseman, Heidi Brown, Cara Bergner, Rebecca Henderson, and
Russ Hanes to the Chisago County Opioid Action Council, effective September 15, 2026.”
Implications of Action: The Board appointments of the Chisago County Opioid Action

Council will allow them the opportunity to hold meetings, discuss and vote on how the
funds from the Opioid Settlement should be spent.

Budget/Financial Implications: None-applicable per diems and mileage accounts have

been established and approved as part of the 2026 Budget for the identified
Boards/Committees/ Commissions. All expenses are paid with Opioid settlement funds.

Legal/Policy Implications: The proposed activities are in compliance with all applicable

state and federal regulations and County policies & procedures.

Administrator’s Recommendation
Approve ______

Deny ______

Motion By:

Other ______
Seconded by:

To:
Action on Motion:

Chisago County Board of Commissioners
September 2, 2026

Aye ______

Nay ____

Abstain ____

4

Chisago County Opioid Action Council
2026-2028 Membership Application Summary
Below is a summary of the Chisago County Opioid Action Council membership applications for
2026-2028. Names of the applicants in addition to a summary about why they would like to take
part in the Opioid Action Council are included.
1. Erica Bjerketvedt- To continue working with this team to address our community needs
and partner when possible as a school district.
2. Daniel McGonigle- To continue the good work I've been a part of getting started.
3. Sarah Kerkes- In the past I have presided at overdose funerals and have seen the affect
addiction has on a family and a community. It is important to know where the resources
are and how to help people access them.
4. Lee Peterson- I feel a strong pull to be part of the solution to battle the opioid epidemic
and help my community. After being in this council since it's inception, I have felt a
strong intrinsic reward for my efforts, and I hope to continue to those.
5. Patty Mattson- I have been on the council since it started and there are so many things
going on within the communities! I just want to make a difference in everything!
6. Marlys Dunne- I've learned a great deal from this council about use/abuse and
opportunities to make a difference in Chisago County. By participating in this council, I
am able to keep the other county board members updated on activities and bring
awareness back to them that they might not otherwise receive.
7. Brandon Thyen- I've been part of the CCOAC since its inception and would like to
continue the positive work the council has been able to do in our county. As the Sheriff,
I'm able to provide the council with a law enforcement perspective to assist in the
council’s priorities.
8. Kelly Garrison- I've been honored to be part of the council for the last two years. I think
it's pretty incredible that each county gets to decide how to best put the settlement funds
to work in their communities. I am proud of the progress that we've made but know there
is a lot more that we can do to ensure that access to treatment, and all of the required
social supports that go along with that, are available for anyone who needs it. The
council's work on awareness, stigma reduction, NAP sites, and prevention within the
schools has been inspiring and I'm looking forward to funding the next round of RFPs

Chisago County Board of Commissioners
September 2, 2026

5

and taking action as a council to fill identified gaps that we don't receive grant requests
for.
9. Nicole Bellamy- To provide clinical insight into substance use from an LADC
perspective. To advocate for change in our community and bring awareness.
10. Mark Hendrikson- The work of this Council is so important to individuals and
communities alike. I wish to be a part of solutions facing these difficult problems.
11. Valarie Fox-I believe it takes a village, the more support those with addiction have, they
will see there is light at the end of the tunnel. we can be their "beacon".
12. Matt Weiseman-My practice niche at the North Branch clinic is in Addiction medicine,
specifically OUD. I would like to continue to provide my medical expertise and what I
see in the community to the council.
13. Heidi Brown-I see justice involved individuals everyday whom I estimate 90% are under
the influence of multiple different substances and affected by addiction. Many may be at
one of the lowest levels of personal health, mental health, self-esteem, hope and grief.
Many have lost so much: relationships, family members, jobs, housing and
transportation. Their addiction is no longer a choice and they see no future. As a medical
professional, I need to know and wish to be a part of a facilitated safe path forward for all
our community members to be healthy and safe.
14. Cara Bergner-I would like to be part of the Opioid Action Council because opioid
addiction and overdose have impacted both my personal life and my professional career
in profound ways. Through my work as a registered nurse in addiction treatment and
through my personal experiences with loss, I have gained a unique perspective on
substance use disorders, recovery, relapse, and the challenges individuals face when
seeking help. I have seen the hope that recovery can bring, but I have also seen the
devastating consequences when people do not receive the support they need or when
relapse turns fatal.
15. Rebecca Henderson- Because of my personal past experience with opioid addiction and
recovery. Been in recovery for almost 10 years now.
16. Russ Hanes- I believe myself and our organization bring a unique perspective to the
council and the opioid epidemic. We deal with SUD in multiple different ways and have
proven ourselves to be a resource for vets, first responders, and their families when it
comes to mental health, wellness, substance use issues, etc.

Chisago County Board of Commissioners
September 2, 2026

6

TAB 3

CHISAGO COUNTY
BOARD OF COMMISSIONERS
UNOFFICIAL PROCEEDINGS
Wednesday, August 19, 2026

The Chisago County Board of Commissioners met in regular session at
6:30 p.m. on Wednesday, August 19, 2026 at the Chisago County Government
Center with the following Commissioners present: Swenson, Greene, Dunne,
Montzka, Dahlberg. Also present: County Administrator Chase Burnham,
County Attorney Janet Reiter, and Clerk of the Board Christina Vollrath.
The Chair called the meeting to order and led the assembly in the
Pledge of Allegiance.
Commissioner Dahlberg offered a motion to approve the amended
agenda and move Citizen’s Forum to the beginning of the agenda and Item 10
HRA EDA Levy and Budget FY 2027 after Citizen’s Forum. Motion seconded by
Dunne, the motion passed as follows: IN FAVOR THEREOF: Swenson, Greene,
Dunne, Montzka, Dahlberg. OPPOSED: None.
CITIZENS FORUM
TIME – 6:31 p.m.

# of SPEAKERS – 2

END TIME – 6:35 p.m.

HRA-EDA: Director Nancy Hoffman and Chairman Nathan Keech
On motion by Dunne, seconded by Swenson, the Board moved to
approve the HRA-EDA Levy Resolution FY 2027. The motion carried as follows:
IN FAVOR THEREOF: Swenson, Greene, Dunne, Dahlberg. OPPOSED: Montzka.

On motion by Dunne, seconded by Montzka, the Board opened the Road
and Bridge Committee of the Whole at 6:50 p.m. The motion carried as
follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg.
OPPOSED: None.
The Board was given updates on the current projects of the Public
Works Department from County Engineer Joe Triplett. No action was taken.

Chisago County Board of Commissioners
September 2, 2026

7

On motion by Greene, seconded by Dunne, the Board moved item 1 to
the consent agenda. The motion carried as follows: IN FAVOR THEREOF:
Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.
On motion by Greene, seconded by Dahlberg, the Board moved to close

the Road and Bridge Committee of the Whole at 6:53 p.m. The motion carried
as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg.
OPPOSED: None.
4.

Appointment to Extension Committee – District 1 Vacancy

On motion by Swenson, seconded by Dahlberg, the Board moved to
appoint Fath Johnson as a District 1 Representative on the Extension
Committee effective August 19, 2026, to December 31, 2026. The motion carried
as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg.
OPPOSED: None.
On motion by Dunne, seconded by Montzka, the Board moved to
approve the Consent Agenda. The motion carried as follows: IN FAVOR
THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.
1.)
2.)

R&B Committee Recommendation – County Engineer’s Report
Minutes from the August 5, 2026, County Board of Commissioners
Meeting
3.) Payment of County’s Warrants and Miscellaneous Bills $1,581,774.47
Per Minnesota Statutes 375.1, proceedings of the County Board including a list
of itemized accounts, claims or demands must be published in the official
newspaper. The itemized list of claims is available for public review on the
County website at https://www.chisagocounty.us/1197/Claims-Paid. Claims
less than $2,000 are listed as a total dollar amount and notes the number of
claims included in the total.
Environmental Services Director Kurt Schneider presented the Board

with the Environmental Services Director’s Report and action items. No action
was taken.

Chisago County Board of Commissioners
September 2, 2026

8

On motion by Montzka, seconded by Dunne, the Board moved to accept
the Environmental Services Director’s Report. The motion carried as follows: IN
FAVOR THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.
On motion by Dunne, seconded by Dahlberg, the Board moved to
approve Resolution No. 26/0819-1, a Resolution of the County Board of

Commissioners of Chisago County, Minnesota, approving the Daniel Karpenko
and Sheri Karpenko Conditional Use Permit (CUP) allowing a Major Home
Occupation involving the repair, restoration, and machining for classic
vehicles located at 26781 Olympic Trail in Franconia Township, PID #
04.00374.10.

RESOLUTION NO. 26/0819-1

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF CHISAGO COUNTY, MINNESOTA,
APPROVING A CONDITIONAL USE PERMIT FOR MAJOR HOME OCCUPATION ON
PROPERTY LOCATED AT 26781 OLYMPIC TRAIL IN FRANCONIA TOWNSHIP

WHEREAS, property owners Daniel Karpenko & Sheri Karpenko submitted an

application dated received June 5, 2026 and considered complete June 12, 2026 for a
Conditional Use Permit allowing a Major Home Occupation involving repair,

restoration, and machining for classic vehicles on property located at 26781 Olympic
Trail in Franconia Township; and

WHEREAS, the subject site is located in the Agricultural (AG) District; and
WHEREAS, the subject site is 5± acres in size and legally described as:
PID 04.00374.10

WHEREAS, the Franconia Town Board considered the request on July 7, 2026

and recommended approval with no comments or recommended conditions; and
WHEREAS, notice was provided and on August 6, 2026 the Planning

Commission conducted a public hearing regarding this application at which it heard

Chisago County Board of Commissioners
September 2, 2026

9

from the Land Services Coordinator, the property owners’ representative Shannon
Kratzke, and invited members of the public to comment; and

WHEREAS, the Planning Commission recommended approval of the

Conditional Use Permit with Findings of Fact and conditions per Resolution No.
PC2026-0801; and

WHEREAS, the Board of Commissioners considered the request and the

Planning Commission’s recommendation at its August 19, 2026 meeting and made the
following findings per Zoning Ordinance Section 8.04, C.:
Factor #1

The [proposed action is consistent with the] Comprehensive Plan and

Finding #1

Chapter 6 of the Chisago County Comprehensive Plan identifies a goal

development policies of the County;

of providing for a range of economic diversity and development

opportunities to maintain and strengthen the County’s economy, with a
policy of continuing to allow and encourage Home Occupations in all

zoning districts if performance standards are met. Further, the Chisago
County Zoning Ordinance provides allowance for Major Home

Occupations in the Agricultural (AG) District when operated in

compliance with stated performance standards and with issuance of a
Conditional Use Permit. The County finds that the proposed Major

Home Occupation is consistent with the Comprehensive Plan and

either complies with or has the ability to comply with the performance
standards provided in Zoning Ordinance Section 4.04, C. through
implementation of conditions.
Factor #2

Finding #2

The use shall not create an excessive demand on existing parks,

schools, streets and other public facilities and utilities which serve or are
proposed to serve the area;

The proposed use will utilize existing private sanitary facilities, private
utilities, and off-street parking for business-related vehicles, and

access to the subject site will be gained from the well-established and
well-maintained Olympic Trail and surrounding roadway system.

Further, given the nature of the automobile repair and machining

business, there is no evidence to suggest that the proposed use will
have any impact on schools or other public facilities or utilities.

Therefore, the County finds that the proposed Major Home Occupation

will not create an excessive demand on existing parks, schools, streets,
or other public facilities and utilities which serve the subject site and
surrounding area.

Chisago County Board of Commissioners
September 2, 2026

10

Factor #3

The use shall be sufficiently compatible or separated by distance or
screening from adjacent development or land so that existing

development does not suffer undue negative impact and there will be
Finding #3

no significant deterrence to future development;

Chisago County Zoning Ordinance, Section 4.04, C. 15. requires that an
accessory structure in which a Major Home Occupation is being
conducted shall be at least 40’ from residential zoned or used

properties. Based on submitted application materials and the County’s
GIS Viewer, the approximate 4,000 sf accessory structure containing

the proposed use meets and/or exceeds the 40’ setback requirement.
Together with screening by way of meeting minimum setback

requirements, the County finds that the implementation of a condition
requiring the installation of a privacy fence in the southwest corner of
the subject site will help ensure that the proposed use is sufficiently

compatible with adjacent development and land by way of distance
and screening.
Factor #4

The structure(s) and site shall have an appearance that will not have

Finding #4

The proposed Major Home Occupation involves the use of an existing

an adverse effect upon adjacent properties;

detached accessory structure. The applicant is not proposing any
exterior changes to the structure, and all Major Home Occupation

activity will take place within the structure. The structure, being a pole
building, has a size and appearance consistent with structures

commonly found in the Agricultural (AG) District and surrounding area,
including neighboring properties on Olympic Trail. Therefore, the

County finds that the appearance of the structure and site will not
have an adverse effect upon adjacent properties.
Factor #5

The use, in the opinion of the County, is reasonably related to the overall
land use goals of the County and to the existing land use; and is

consistent with the purposes of the Zoning Ordinance and the purposes
of the zoning district in which the applicant intends to locate the
Finding #5

proposed use;

The Chisago County Zoning Ordinance identifies Major Home

Occupations as an allowable Conditional Use in various zoning

districts, including the Agricultural (AG) District. The County finds that

the proposed use, involving the use of an existing detached accessory
structure for automobile repair and machining, is consistent with the

purposes of the AG District and consistent with existing land uses in the
general area of the subject site. Further, as described in Finding #1

above, the Chisago County Comprehensive Plan identifies a goal of

Chisago County Board of Commissioners
September 2, 2026

11

providing for a range of economic diversity and development

opportunities to maintain and strengthen the County’s economy, with a
policy of continuing to allow and encourage Home Occupations in all
zoning districts if performance standards are met. Therefore, the

County finds that the proposed use directly relates to the land use
goals of the County.
Factor #6

Finding #6

The use shall not cause traffic hazard or congestion; and

The subject site is located immediately adjacent to a well-established

and well-maintained road system, including direct access to Olympic

Trail. As proposed, the Major Home Occupation will not be open to the

general public and will not employ more than one non-resident, which

means that the proposed use will not generate a noticeable increase

in traffic on Olympic Trail. Further, the Franconia Town Board, serving as
Road Authority for Olympic Trail, didn’t express any concern about
impacts related to traffic hazard or congestion as a result of the

proposed use following its review of the proposed use on July 7, 2026.

Therefore, the County finds no evidence to suggest that the proposed
use will cause traffic hazards or congestion.
Factor #7

Existing nearby properties shall not be adversely affected by intrusion of

Finding #7

The proposed Major Home Occupation will primarily be conducted

noise, glare or general unsightliness.

within an existing approximate 4,000 sf accessory structure with
customer parking located immediately north of the accessory

structure. Being that the proposed use will be conducted inside a

structure, not open to the general public, and subject to established

daytime hours of operation, the County finds no evidence to suggest

that the use would cause adverse impacts to nearby properties by way
of noise. Further, based on limited existing vegetative screening and

the implementation of a condition requiring the installation of a privacy
fence in the southwest corner of the subject site for additional

screening, the County finds that the use will not cause adverse impacts
by way of glare / headlight wash or general unsightliness.

NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of Chisago

County, Minnesota hereby approves the request for Conditional Use Permit, subject to
the following conditions:
1.

This Conditional Use Permit grants approval for a Major Home Occupation

conducted within a single accessory structure exceeding 1,200 square feet in area
and specializing in automobile maintenance, repair, restoration, and restoration-

Chisago County Board of Commissioners
September 2, 2026

12

related machining services, as described in the application materials dated

received June 5, 2026 and kept on file with the Chisago County Department of
Environmental Services and as conditioned herein.
2.

Standard hours of operation shall be Monday through Friday, 8:00 am to 6:00 pm.
No Major Home Occupation activities shall be conducted between the hours of
6:00 pm and 8:00 am, unless the activity is taking place within the dwelling.

3.

The Major Home Occupation shall not be open to the public and shall receive
customers by appointment only.

4. There shall be no more than one (1) non-resident employee reporting to or working
at the subject site.

5. To mitigate potential adverse impacts related to noise and appearance, the Major
Home Occupation shall be subject to the following:

a. All Major Home Occupation activity shall be conducted within the single
subject accessory structure or dwelling.

b. No outdoor display or storage of business related materials / equipment shall
be permitted.

c. The permit holder shall install a 6’ tall privacy fence in the southwest corner of
the subject site. At a minimum, the fence shall extend 100’ north from the

southwest property corner. The fence shall be installed in accordance with
Chisago County Zoning Ordinance Section 4.11 (Fences).

d. The permit holder shall maintain existing tree cover and replace dying, dead, or
downed trees located between the area of business operations and the
surrounding property boundaries to the greatest extent possible.

6. Any signage shall be installed in accordance with the Chisago County Zoning
Ordinance.

7.

Any expansion or intensification of the approved use – including, but not limited to,
expanded hours of operation, an increase in the number of non-resident

employees working at the premises, use of additional structures for business

activity, or other expansion or intensification as determined by the Chisago County
Department of Environmental Services – shall only be allowed upon further review

by the Planning Commission and approval by the Board of Commissioners by way
of a Conditional Use Permit Amendment.

8. The permit holder shall be responsible for obtaining all applicable State licenses

and Chisago County permits, including but not necessarily limited to a change of
occupancy for the subject accessory structure.

9. Annual certification of the Conditional Use Permit is required. The permit holder

shall notify the County annually that the activity permitted by the Conditional Use
Permit is ongoing and the activities being conducted continue to adhere to the

Chisago County Board of Commissioners
September 2, 2026

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conditions of approval. Failure to maintain certification may be a basis to revoke
the Conditional Use Permit. The property shall be made open and available for

regular inspection at any time during reasonable hours by the Chisago County
Department of Environmental Services and/or any duly authorized law
enforcement agency.

The motion carried as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne,
Montzka, Dahlberg. OPPOSED: None.
On motion by Dahlberg, seconded by Dunne, the Board moved to

accept and authorize execution of the MN Dept. of Health Accelerated
Implementation Grant Agreement and Emmons & Oliver Resources, Inc.

professional services agreement for the development of a Groundwater
Report. The motion carried as follows: IN FAVOR THEREOF: Swenson, Greene,
Dunne, Montzka, Dahlberg. OPPOSED: None.

On motion by Dahlberg, seconded by Dunne, the Board moved to
approve the Conservation Partners Legacy Grant Program Grant Contract for
Prescribed Fire in Chisago County Parks and authorize the hire of Chisago
County Prairie Enthusiast to conduct prescribed pollinator planting fires in
Chisago County Parks. The motion carried as follows: IN FAVOR THEREOF:
Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.
On motion by Dunne, seconded by Swenson, the Board moved to
accept the August 12th Budget and Finance Committee Report. The motion
carried as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka,
Dahlberg. OPPOSED: None.
On motion by Dahlberg, seconded by Swenson, the Board moved to
approve the lobbying contract with Larkin Hoffman Public Affairs for State and
Federal Legislative Representation – August 19th, 2026 – June 30th, 2029. The
motion carried as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne,
Dahlberg. OPPOSED: Montzka.

On motion by Dunne, seconded by Dahlberg, the Board moved to
approve the renewal of the IAG Commercial listing agreement. The motion
carried as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka,
Dahlberg. OPPOSED: None.

Chisago County Board of Commissioners
September 2, 2026

14

On motion by Dunne, seconded by Swenson, the Board moved to
approve the assembly and installation of a new variable frequency drive VFD
for the Chisago County Jail with funding from undesignated CIP from 2026.
The motion carried as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne,
Montzka, Dahlberg. OPPOSED: None.

On motion by Dunne, seconded by Swenson, the Board moved to
approve paying all non-union employees Vacation Accruals amounts over a

minimum of 100 hours if the individual non-union employee chooses to and
any Compensation time accruals amounts for all non-union staff above a
minimum of 50 hours. The motion carried as follows: IN FAVOR THEREOF:
Greene, Dunne, Dahlberg. OPPOSED: Swenson, Montzka.

On motion by Dunne, seconded by Dahlberg, the Board moved to
approve the AFSCME Public Works Supervisors unit Labor contract as
negotiated for the term of three (3) years commencing on January 1, 2026,
and expiring on December 31, 2028. The motion carried as follows: IN FAVOR
THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.
County Administrator Burnham provided administrative updates. No
action was taken.
Several Commissioners offered reports of their respective committee
assignments. No action was taken.
On motion by Dunne, seconded by Dahlberg, the Board moved to close the
County Board meeting at 7:20 p.m. to consider strategy for labor negotiations,
including developments or discussion and review of labor negotiation
proposals, conducted pursuant to sections 179A.01 to 179A.25. The motion
carried as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka,
Dahlberg. OPPOSED: None.

Chisago County Board of Commissioners
September 2, 2026

15

CLOSED SESSION
Meetings of the Chisago County Board of Commissioners may be closed if the closure is
expressly authorized by statute. Minn. Stat. §13D.03 subd. 1. The governing body of a public
employer may by a majority vote in a public meeting decide to hold a closed meeting to
consider strategy for labor negotiations, including developments or discussion and review of
labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.
Following said closed session, the County Board of Commissioners will reconvene in open
session to announce any action taken in closed session and to consider and act on matters
noticed on the agenda for consideration or action in open session.

Present:
County Attorney Janet Reiter, Ann Goering, Auditor Treasurer Bridgitte Konrad,
HR Director Karen Gates, County Administrator Chase Burnham, Commissioner
Swenson, Commissioner Greene, Commissioner Dunne, Commissioner
Montzka, Commissioner Dahlberg, DES Director Dennis Wilton, HHS Director
Vickie Goulette, Community Outreach Coordinator Katie Malchow, Collections
Officer/Assessor Danielle Riehle, County Recorder Karen Long, County Assessor
Daryl Moeller, Parks Director Joe Tart, Environmental Services Director Kurt
Schneider, Captain Andrew Mahowald, and Clerk of the Board Christina
Vollrath.
On motion by Montzka, seconded by Dunne, the Board ended the closed
meeting and reconvened the regular meeting at 9:21 p.m. The motion carried
as follows: IN FAVOR THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg.
OPPOSED: None.
On motion by Dahlberg, seconded by Dunne, the Board moved to
proceed as directed in the closed session. The motion carried as follows: IN
FAVOR THEREOF: Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.
Karen Gates – Discussion of Annual Employee Picnic

Chisago County Board of Commissioners
September 2, 2026

16

On motion by Dahlberg, seconded by Montzka, the Board adjourned the

meeting at 9:26 p.m. The motion carried as follows: IN FAVOR THEREOF:
Swenson, Greene, Dunne, Montzka, Dahlberg. OPPOSED: None.

Attest:

Richard Greene, Chair
Christina Vollrath
Clerk of the Board

Chisago County Board of Commissioners
September 2, 2026

17

CHISAGO COUNTY
BOARD OF COMMISSIONERS
September 2, 2026

4

Payment of County’s Warrants & Miscellaneous Bills
Bills Paid – Finance Warrants
Paid Date

Amount

8/19/2026 (x2 batches)

$1,247,118.95

8/26/2026 (x2 batches)

$707,557.60

Bills Paid – Health & Human Services Warrants
Paid Date

Amount

8/13/2026

$22,477.03

8/27/2026 (x2 batches)

$138,096.54

8/21/2026 (x3 batches)

$132,208.19

Bills Paid – Manual Warrants (electronic payments)
Paid Date

Amount

8/13/2026

$1,044,209.54

8/18/2026

$3,625.28

8/26/2026

$528,867.71

8/19/2026 (x2 batches)

Chisago County Board of Commissioners
September 2, 2026

$1,511.05

18

TAB 5
Recognition of Years with the County
September
THANK YOU FOR MANY YEARS OF PUBLIC SERVICE
Employee
Job
Years of Service
Child Support Officer
Melissa T.
29
Cliff S.

Division Sergeant

22

Zachary K.

Corrections Agent Sr.

9

Jeniffer B.

Eligibility Worker

8

Andrew H.

Division Sergeant

8

Jeffrey N.

Security Officer

8

Richard B.

8

Dayna P.

Assistant Jail
Administrator
Eligibility Worker

Nicole L.

Senior Social Worker

7

Samantha Z.

Social Worker

6

Beth G.

5

Vincent S.

Land Services
Coordinator
Sr. Deputy Assessor

4

Dee B.

Case Aide HHS

3

Zachary J.

Investigator

2

Michael B.

1

Brenden S.

System Support
Specialist
Corrections Officer

1

Holly D.

Corrections Agent Sr.

1

Chisago County Board of Commissioners
September 2, 2026

7

19

Chisago County Request for Board Action
Meeting Date: September 2, 2026

Item Number:

6

Title of Item for Consideration: Comfort Lake Forest Lake Watershed District
Advertisement for Appointment
Action Requested by: Board of Commissioners

Department: Board of Commissioners

Previous Action on this Matter: None.
Background:

The Board of Commissioners establishes committee assignments every

year after posting the position on the County website and in the official County
newspaper. One of the current Comfort Lake Forest Lake Watershed District for Chisago
County appointments is set to expire on 9-24-2026. The term set to appoint is 9-242026 to 9-24-2029.
CLFLWD
9/24/2026 to 9/24/2029
Attachment(s):
•

Advertisement

Action Requested/Recommended: It is respectfully requested that the Chisago County
Board of Commissioners approve advertising for Comfort Lake Forest Lake Watershed
District vacancy for the term of 9-24-2026 to 9-24-2029. The following motion is
suggested;
“Move to approve advertising for Comfort Lake Forest Lake Watershed District
vacancy for the term of 9-24-2026 to 9-24-2029. .”

Implications of Action:
If the motion is made, the County Board will approve
advertising for the vacancy on the Comfort Lake Forest Lake Watershed District.
Budget/Financial Implications: None.
Legal/Policy Implications: The proposed activities appear to be in conformity with
applicable state statutes and County authority and policies.

Administrator’s Recommendation
Approve ____

Chisago County Board of Commissioners
September 2, 2026

Deny ______

Other ______

20

Motion By:

Seconded by:

To:
Action on Motion:

Aye ______

Chisago County Board of Commissioners
September 2, 2026

Nay ______

Abstain ______

21

Comfort Lake – Forest Lake Watershed District
Seeks Board of Manager Appointment
The Chisago County Board of Commissioners seeks one (1) applicant for
appointment to a term on the Comfort Lake Forest Lake Watershed
District Board of Managers. Chisago County needs an applicant who
resides within the Comfort Lake – Forest Lake Watershed District and
Chisago County. The term is 9-24-2026 to 9-24-2029.
Comfort Lake – Forest Lake Watershed District is a special purpose unit
of government established under Minnesota Statutes chapters 103B
and 103D. Comfort Lake – Forest Lake Watershed District is governed by
a five-member Board of Managers, two of whom are appointed by the
Chisago County Board of Commissioners and three of whom are
appointed Washington County Board of Commissioners. The day-to-day
operations of CLFLWD are managed and directed by an administrator,
implementing the watershed management plan adopted by the Board
of Managers.
Board of Managers are appointed to a three-year term. The CLFLWD
Board of Managers meets at 6:30 p.m. on the second and fourth
Thursday of the month except for November and December when there
is only one meeting on the third Thursday of the month. Meetings are
currently held at the District office (44 Lake Street South Ste. A, Forest
Lake, MN 55025).
Interested citizens must submit an Application for Appointment Form to
the Chisago County Clerk of Board, 313 North Main Street, Room 175,
Center City, MN 55012. The form is available by contacting County
Administration at 651/213-8830 or by going to
https://www.chisagocountymn.gov/.

Chisago County Board of Commissioners
September 2, 2026

22

Chisago County Request
for Board Action
Meeting Date: September 2, 2026

Item Number:

7

Title of Item for Consideration: 2026 Annual Bridge Inspection Services
Action Requested by: Joe Triplett, P.E.

Department: Public Works

Previous Action on this Matter: None.
Background: As a part of our bridge program, MnDOT and FHWA require annual bridge

safety inspections to be conducted by a qualified, licensed Bridge Safety Inspector. We have
enlisted Collins Engineering for this task.
Attachment(s):
•

Professional Services Agreement

Action Requested/Recommended: It is respectfully requested that the Chisago County
Board of Commissioners authorize the County to enter into a service contract with Collins
Engineers in an amount not to exceed $30,000 for the 2026 Annual Bridge Inspections on terms
negotiated by the County Engineer and approved to form by the County Attorney’s Office. The
suggested motion is as follows:

“Move to authorize the County to enter into a service contract with Collins Engineers in an
amount not to exceed $30,000 for the 2026 Annual Bridge Inspections on terms negotiated by
the County Engineer and approved to form by the County Attorney’s Office. ”
Implications of Action: Approval will allow the County to work with Collins to undertake the
required annual bridge inspections.

Budget/Financial Implications: Funding will come out of 03-320-6273 account.
Legal/Policy Implications: The proposed action authorizes the service contract identified in the
RBA and the County Board has the authority to take the action recommended in the RBA.

Administrator’s Recommendation
Approve ______

Deny ______

Motion By:

Other ______

Seconded by:

To:
Action on Motion:

Chisago County Board of Commissioners
September 2, 2026

Aye ______

Nay ____

Abstain ____

23

PROFESSIONAL & TECHNICAL SERVICES CONTRACT
2026 Annual Bridge Inspections
THIS CONTRACT, and amendments and supplements thereto, is between the County of Chisago
(hereinafter County), and Collins Engineers, Inc., 1599 Selby Avenue, Suite 206, St. Paul, MN 55104, an
independent contractor, not an employee of the County of Chisago (hereinafter CONTRACTOR).
WHEREAS, County, pursuant to Minnesota Statutes Chapter 373.01, is empowered to procure from time
to time certain professional/technical services; and
WHEREAS, County is in need of professional engineering services to conduct bridge inspections by
February 15, 2027 for 29 bridges and 1 culvert within Chisago County; and
WHEREAS, the CONTRACTOR represents it is qualified, duly licensed and willing to perform the services
in a timely manner as set forth in this contract and its incorporated documents; and
WHEREAS, the CONTRACTOR represents that all services provided under this contract will be
completed before the individual bridge inspection due dates for the 29 bridges and 1 culvert that have been
identified as having inspection due dates in 2027 and the inspection of the remaining bridges will be
completed in the course of the contract.
NOW, THEREFORE, it is agreed:
I.

CONTRACTUAL PROVISIONS. The agreement of the parties shall consist of those terms and
conditions set forth in this Contract and those terms and conditions of CONTRACTOR’S
Documents. CONTRACTOR’S Documents consist of those representations and provisions found
in the Standard General Terms and Conditions offered by CONTRACTOR, CONTRACTOR’s
2026 Annual Bridge Inspections Proposal dated June 28, 2026 and the schedules and/or exhibits
attached thereto. CONTRACTOR’s Documents are incorporated herein as Attachment A. In the
event that there is a conflict or ambiguity amongst those terms and provisions of this Contract and
those found in CONTRACTOR’S Documents, the terms of this Contract shall prevail and
supersede those terms and conditions of the CONTRACTOR’S Documents and the Contract and
CONTRACTOR’S Documents shall be given such interpretation and be so construed.

II.

TERM OF CONTRACT. This contract shall be effective on September 5, 2026 or upon the date
the final required signature is obtained by County, whichever occurs later, and shall remain in effect
until July 1, 2027, or until all obligations set forth in this contract have been satisfactorily fulfilled,
whichever occurs first. The CONTRACTOR understands that no work should begin under this
contract until all required signatures have been obtained and the CONTRACTOR is notified to
begin work by County’s authorized representative.

III.

SCOPE OF CONTRACTOR’S DUTIES. The CONTRACTOR shall perform those duties
required of CONTRACTOR as described in Attachment A.

Chisago County Board of Commissioners
September 2, 2026

24

IV.

CONSIDERATION AND TERMS OF PAYMENT.
A. Notwithstanding the terms and conditions of CONTRACTOR’s Documents, consideration for
all services performed and goods or materials supplied by the CONTRACTOR pursuant to this
contract shall not exceed the sum of Thirty Thousand and No/100 Dollars ($30,000.00). Said
sum is based upon a per bridge cost of $1,000.00 for each structure requiring SNBI data
collection, as illustrated in Attachment A. . Notwithstanding the per bridge and p[er structure
costs, cost, the financial obligation of the County will not exceed the sum of Thirty Thousand
and No/100 Dollars ($30,000.00), unless mutually agreed to by the parties in writing.
B. Terms of Payment.
Payment shall be made by County promptly after the CONTRACTOR’S presentation of
invoices for services performed and acceptance of such services by County’s authorized
representative. All services provided by the CONTRACTOR pursuant to this contract shall be
performed to the satisfaction of County pursuant to the standard of care and to the extent
compliance is not inconsistent with CONTRACTOR’s professional practice requirements, and
in accordance with all applicable federal, state and local laws, ordinances, rules and regulations.
The CONTRACTOR shall not receive payment for work found by County to be defective or
performed in violation of any applicable federal, state or local law, ordinance, rule or regulation.
Invoices shall be presented by CONTRACTOR within thirty (30) days of completion of the
work. County shall pay invoices within thirty (30) days of receipt.

V.

AUTHORIZED REPRESENTATIVES. All official notifications, including but not limited to,
cancellation of this contract must be sent to the other party’s authorized representative.
A. County’s authorized representative for the purpose of administration of this contract is:
Name:
Address:
Telephone:
E-Mail:
Fax:

Joe Triplett, PE, Public Works Director/County Engineer
31325 Oasis Rd., Rm 400, Center City, MN 55012
(651) 213-8708
[email protected]
(651) 213-8772

B. The CONTRACTOR’S authorized representative for the purpose of administration of this
contract is:
Name:
Address:
Telephone:
E-Mail:
VI.

Matt O’Dell PE
Project Manager
Collins Engineers, Inc.
1599 Selby Avenue, Suite 206, St. Paul, MN 55104
(651) 393-7967

SUSPENSION, CANCELLATION AND TERMINATION.
A. The parties adopt the terms for Suspension of Services contained in Article 5 of
CONTRACTORS’s Standard General Terms and Conditions. Consistent with that provision,

Chisago County Board of Commissioners
September 2, 2026

25

this Contract may be canceled by County at any time upon written notice to the
CONTRACTOR and such cancellation shall be deemed effective the date of receipt.
B. The parties adopt the terms for Termination contained in Article 12 of CONTRACTOR’S
Standard General Terms and Conditions.
C. In the instance of termination for insufficient funding, the County may immediately terminate
this contract if it does not obtain funding from the Minnesota Legislature or other funding
source, or if funding cannot be continued at a level sufficient to allow for the payment of the
services covered here. Termination must be by written or fax notice to the CONTRACTOR
within a reasonable time of County receiving notice that sufficient funding is not available.
County is not obligated to pay for any services that are provided after notice and effective date
of termination. However, the CONTRACTOR will be entitled to payment, determined on a
pro rata basis, for work or services satisfactorily performed to the extent that funds are available.
County will not be assessed any penalty if the contract is terminated because of the decision of
the Minnesota Legislature or other funding source not to appropriate funds.
VII.

SUBCONTRACTING AND ASSIGNMENT. The CONTRACTOR shall not subcontract,
assign or transfer any of its duties, rights or performance obligations as required of CONTRACTOR
under the agreement of the parties without the prior written consent of County. No assignment will
be effective unless and until the County, the CONTRACTOR and the assignee have entered into an
assignment agreement which binds the assignee to perform all duties and responsibilities required of
the CONTRACTOR as provided by the agreement of the parties. The agreement of the parties shall
be binding upon each party’s successors, assigns, agents and legal representatives.

VIII.

INDEMNITY. The parties adopt Article 10 of the CONTRACTORS’s Standard General Terms
and Conditions

IX.

INSURANCE. The parties adopt Article 8 of CONTRACTORS’s Standard General Terms and
Conditions. CONTRACTOR shall provide the County with certificates of insurance of coverages
enumerated therein. CONTRACTOR shall name the County as an additional insured on those
coverages so enumerated with exception of Worker’s Compensation and Professional Liability
coverages.

X.

PUBLICITY. Any publicity given to the program, publications, or services provided resulting
from this contract, including, but not limited to, notices, informational pamphlets, press releases,
research, reports, signs, and similar public notices prepared by or for the CONTRACTOR or its
employees individually or jointly with others, or any subcontractors shall identify County as the
sponsoring agency and shall not be released prior to receiving the approval of County’s authorized
representative.

XI.

MINNESOTA STATUTE §181.59.
The Contractor will comply with the provisions of Minnesota Statute §181.59 which require:
Every contract for or on behalf of the State of Minnesota, or any county, city, town, township,
school, school district, or any other district in the state, for materials, supplies, or construction shall
contain provisions by which the contractor agrees: (1) that, in the hiring of common or skilled labor

Chisago County Board of Commissioners
September 2, 2026

26

for the performance of any work under any contract, or any subcontract, no contractor, material
supplier, or vendor, shall, by reason or race, creed, or color, discriminate against the person or
persons who are citizens of the United States or resident aliens who are qualified and available to
perform the work to which the employment relates; (2) that no contractor, material supplier, or
vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any
person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to
prevent, the person or persons from the performance of work under any contract on account of
race, creed, or color; (3) that a violation of this section is a misdemeanor; and (4) that this contract
may be canceled or terminated by the state, county, city, town, school board, or any other person
authorized to grant the contracts for employment, and all money due, or to become due under the
contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this
contract.
GOVERNMENT DATA PRACTICES ACT. The CONTRACTOR and County must comply
with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to
all data provided by County in accordance with this contract, and as it applies to all data, created,
collected, received, stored, used, maintained, or disseminated by the CONTRACTOR in accordance
with this contract. Accordingly, the right of CONTRACTOR to redact or remove any data from any
documentation, whether in paper or electronic form shall only be permitted consistent with the
Minnesota Government Data Practices Act, The civil remedies of Minnesota Statute §13.08 apply to
the release of the data referred to in this clause by either the CONTRACTOR or County.

XI.

In the event the CONTRACTOR receives a request to release the data referred to in this clause, the
CONTRACTOR must immediately notify County. County will give the CONTRACTOR
instructions concerning the release of the data to the requesting party before the data is released.
XII.

OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS.
A. The parties adopt those terms contained in Article 7 of CONTRACTORS’s Standard General
Terms and Conditions with exception of any provisions which otherwise affords or reserves to
CONTRACTOR a right to redact or remove any data.
B. The CONTRACTOR represents and warrants that MATERIALS produced or used under this
contract do not and will not infringe upon any intellectual property rights of another, including,
but not limited to, patents, copyrights, trade secrets, trade names, and service marks and names.
The CONTRACTOR shall indemnify and defend, to the extent permitted by the Attorney
General, County at the CONTRACTOR’S expense from any action or claim brought against
County to the extent that it is based on a claim that all or part of the MATERIALS infringe
upon the intellectual property rights of another. The CONTRACTOR shall be responsible for
payment of any and all such claims, demands, obligations, liabilities, costs and damages,
including, but not limited to, reasonable attorney fees arising out of this contract, amendments
and supplements thereto, which are attributable to such claims or actions.
If such a claim or action arises, or in the CONTRACTOR’S or County’s opinion is likely to
arise, the CONTRACTOR shall, at County’s discretion, either procure for County the right or
license to continue using the MATERIALS at issue or replace or modify the allegedly infringing
MATERIALS. This remedy shall be in addition to and shall not be exclusive to other remedies
provided by law.

Chisago County Board of Commissioners
September 2, 2026

27

XIII. ANTITRUST. The CONTRACTOR hereby assigns to the County of Chisago any and all claims
for overcharges as to goods or services provided in connection with this contract resulting from
antitrust violations which arise under the antitrust laws of the United States or the antitrust laws of
the State of Minnesota.
XIV. JURISDICTION, VENUE AND LEGAL REMEDY. This contract, and amendments and
supplements thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal
proceedings arising out of this contract, or breach thereof, shall be in the state or federal court with
competent jurisdiction in Chisago County, Minnesota. The limitation on damages provided under
Article 11 of CONTRACTORS’s Standard General Terms and Conditions shall not apply and each
party shall pay for their respective legal fees, costs and disbursements without remuneration to the
other party except in the instance of indemnity in actions brought by third parties.
XV.

AMENDMENTS. Any amendments to this contract shall be in writing and shall be executed by
the same parties who executed the original contract, or their successors in office.

XVI. STATE AUDITS. The books, records, documents, and accounting procedures and practices of the
CONTRACTOR relevant to this contract shall be subject to examination by County and the
Legislative Auditor for a minimum of six (6) years from the end of the contract. The
CONTRACTOR shall retain any and all documents and records pertaining to this Contract and the
performance of this contract for a period of six (6) years following the completion or termination of
this Contract.
XVII. SURVIVAL OF TERMS. The following clauses survive the expiration, cancellation or termination
of this contract: VII., Liability; IX., Publicity; XI., Government Data Practices Act; XII., Ownership
Of Materials and Intellectual Property Rights; XIV., Jurisdiction and Venue; and XVI., State Audits.
(Signatures are found on next page.)

Chisago County Board of Commissioners
September 2, 2026

28

IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound
thereby.
APPROVED:
1.

CONTRACTOR – Collins Engineers, Inc.
CONTRACTOR certifies that the appropriate person(s) have executed
the contract on behalf of CONTRACTOR as required by applicable
articles, by-laws, resolutions, or ordinances.
By:
Title:
Date:

2.

COUNTY OF CHISAGO

APPROVED:
By:

Date:
CERTIFIED:
By:
Title:
Date:
REVIEWED AND APPROVED AS TO FORM:
JANET REITER, CHISAGO COUNTY ATTORNEY
By:
Jeffrey B. Fuge, Assistant County Attorney
Date: August 27, 2026

Chisago County Board of Commissioners
September 2, 2026

29

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Chisago County Board of Commissioners
September 2, 2026

30

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Chisago County Board of Commissioners
September 2, 2026

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32

Chisago County Request
for Board Action
Meeting Date: September 2, 2026

Item Number:

8

Title of Item for Consideration: Zoning Ordinance Amendment Discussion – Section
4.20 Cannabis Cultivation, Production, Manufacture,
and Sale

Action Requested by: County Board of
Commissioners

Department: Environmental Services

Previous Action on this Matter: Zoning Ordinance Section 4.20 - Cannabis

Cultivation, Production, Manufacture, and Sale was amended on September 17, 2025 in
response to independent citizen petition.

Background: County Commissioner Dahlberg has requested agenda discussion in

consideration of the placement of additional restrictions on the time, place, and manner
of the outdoor cultivation of cannabis.
The County Ag – Agricultural Zoning District permits the outdoor cultivation of cannabis
without specific restriction. An extensive State License, site security, and oversight and
review approval is however required by the State Office of Cannabis Management
(OCM).
Minnesota Statute §342.13 allows local governments to place “reasonable restrictions on
the time, place, and manner of the operation of a cannabis business” and goes on to
further state that “...the local unit of government may prohibit the operation of a
cannabis business within 1,000 feet of a school, or 500 feet of a day care, residential
treatment facility, or an attraction within a public park that is regularly used by
minors...”. In our current ordinance, we restrict licensed cannabis sales to setbacks of 500
feet from eight different residential/daycare/park/other cannabis businesses/etc. and
1,000 feet from places of worship/fairgrounds/community centers/similar public
accommodation places.
Attachment(s):
•

Zoning Ordinance Section 4.20 as amended

Chisago County Board of Commissioners
September 2, 2026

33

Action Requested/Recommended: It is respectfully requested that the Board

discuss the Agricultural Zoning District control of the outdoor cultivation of cannabis as
requested by Commissioner Dahlberg.
Implications of Action: Policy discussion.
Budget/Financial Implications: None.
Legal/Policy Implications: Policy direction and implications require a clear majority /

consensus direction of the Board.

Administrator’s Recommendation
Approve ______

Deny ______

Motion By:

Other ______

Seconded by:

To:
Action on Motion:

Chisago County Board of Commissioners
September 2, 2026

Aye ______

Nay ____

Abstain ____

34

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Commissioner ________________________________ offered Ordinance No. 2026/________ and
moved its enactment:

CHISAGO COUNTY

STATE OF MINNESOTA

ORDINANCE NO. 2026/_________
AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF CHISAGO COUNTY, MINNESOTA,

AMENDING ZONING ORDINANCE NO. 2024/1218-1 BY AMENDING SECTION 4.20 CANNABIS
CULTIVATION, PRODUCTION, MANUFACTURE, AND SALE.

THE CHISAGO COUNTY BOARD OF COMMISSIONERS HEREBY ORDAINS, as follows:
Section 1. That the Chisago County Board of Commissioners deems it necessary to Amend to
the Chisago County Zoning Ordinance for purposes of placing further time, place, and

manner restrictions on the outdoor cultivation of cannabis in the Agricultural (AG) Zoning
District pursuant to Minnesota Statute §342.13.

Section 2. That notice was provided and on _________, 2026, the Planning Commission

conducted a public hearing regarding this Zoning Ordinance Amendment proposal, at which
it heard from the Director of Environmental Services and invited members of the public to
comment.

Section 3. That the Planning Commission recommended _________ of the proposed
Zoning Ordinance Amendment per Resolution No. PC2026-_________.

Section 4. That the Board of Commissioners considered the Zoning Ordinance Amendment

and the Planning Commission’s recommendation at its _____________________, 2026 meeting
and found that the Amendment will [INSERT FINDINGS].

Section 5. That the Board of Commissioners hereby ordains that Chisago County Zoning

Ordinance Section 4.20 Cannabis Cultivation, Production, Manufacture, and Sale, Paragraph
C. Land Use Zones and Permitting, enacted by Ordinance No. 2024/1218-1, and amended by
County Board Ordinance No. 20250917-1 are further amended as included herein (deleted
verbiage shown struckthrough; added verbiage shown underlined):
4.20

Cannabis Cultivation, Production, Manufacture, and Sale

C.

Land Use Zones and Permitting.

Cannabis uses are permitted in the following zoning districts in accordance with the
cannabis licensing and registration ordinances of the County and M.S. Chapter 342:

Chisago County Board of Commissioners
September 2, 2026

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1.

Businesses licensed or endorsed for the retail sale of low-potency hemp

edibles as defined under Minn. Stat. 342.01 are permitted in the RVC and CLI
Districts.

2.

Outdoor cannabis cultivation businesses licensed or endorsed for cultivation
are permitted in the AG District with the following time, place, and manner
conditions and restrictions:

a. For the purposes of this section, an “Outdoor Cannabis Cultivation

Business” is a cannabis business licensed or endorsed for cultivation that
cultivates mature flowering cannabis plants as defined under M.S. 342

either completely outdoors or utilizing “outdoor mixed-light facilities” as
defined by Minnesota Rules Chapter 9810.

b. Outdoor Cannabis Cultivation Businesses are permitted in the AG District
and may use agricultural nurseries to germinate, grow, or propagate
immature (pre-flowering stage) plants or seeds.

c. Outdoor Cannabis Cultivation Businesses properly endorsed to wash or
separate cannabis resin from plant material are permitted in the AG

District, provided that the process used for harvesting resin involves no
volatile solvents, as defined in M.S. 342.

d. County Outdoor Cannabis Cultivation zoning endorsement and approval

for State Licensure as of _______, 2026, shall be restricted to a maximum
of one (1) State Issued Cultivation License per tax parcel.

e. Outdoor Cannabis Cultivation cannabis plant canopies and affiliated

nurseries or outdoor mixed light facilities seeking county endorsement and

approval as of ______, 2026, shall meet or exceed the following minimum
property size and property line and roadway setback requirements:

i. Minimum tax parcel property size required for Outdoor Cannabis
Cultivation zoning endorsement eligibility shall be 40 acres.

ii. Minimum Front, Side, and Rear yard setback of two hundred fifty

(250) feet from any residentially zoned or residentially developed
property. Said setback may be waived and reduced to the

minimum applicable underlying District setbacks with signed and
notarized consent of all neighboring property owners within said
perimeter setback.

iii. Minimum roadway setbacks of 135 feet from the centerline of all

roads or 75 feet from road right-of-way lines, whichever is greater.

Chisago County Board of Commissioners
September 2, 2026

36

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3.

Indoor Cannabis cultivation businesses licensed or endorsed for cultivation,

manufacturer, wholesale, retail, transportation, and delivery shall be limited to
and require a Conditional Use Permit in the RVC and CLI Districts pursuant to

Section 8.04 and the following land use buffer, performance, and operational
standards of this section.

Section 6. That this ordinance shall allow for the subsequent renumbering of affected

sections and for the subsequent page renumbering of the Zoning Ordinance as a whole.
Section 7. Summary Publication. Due to the length of this ordinance and the associated cost
of publication, per MN Statute 375.51, the Board of Commissioners hereby authorizes the
publication of a summary ordinance as follows:

CHISAGO COUNTY

STATE OF MINNESOTA

SUMMARY ORDINANCE NO. 2026/_________
AN ORDINANCE OF THE BOARD OF COMMISSIONERS OF CHISAGO COUNTY, MINNESOTA,

AMENDING ZONING ORDINANCE NO. 2024/1218-1 BY AMENDING SECTION 4.20 CANNABIS
CULTIVATION, PRODUCTION, MANUFACTURE, AND SALE

It is the intent and effect of this ordinance to Amend the Chisago County Zoning Ordinance for

purposes of placing further time, place, and manner restrictions on the outdoor cultivation of

cannabis in the Agricultural (AG) Zoning District, and allow for the subsequent renumbering of

affected sections and for the subsequent page renumbering of the Zoning Ordinance as a
whole. Said time, place, and manner restrictions include the incorporation of a minimum tax
parcel size of 40 acres required for the outdoor cultivation of cannabis; minimum cannabis
plant canopy and affiliated nurseries or outdoor mixed light facility setbacks of 250 feet from

residentially zoned and residentially used property; and minimum roadway setbacks. A printed

copy of the complete ordinance is available for public inspection by any person during regular
office hours at the Chisago County Government Center or by standard or electronic mail by
contacting the Chisago County Department of Environmental Services.

Section 8. That this ordinance shall become effective upon its passage and publication.
Passed and approved this ______ day of ______________, 2026, by the Chisago County Board of
Commissioners.

Commissioner _______________________________________ seconded the ordinance and upon a
vote being taken thereon, the following voted:
IN FAVOR THEREOF:
OPPOSED:

Chisago County Board of Commissioners
September 2, 2026

37

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ABSENT:
Whereupon the proclamation was declared duly passed and enacted.
Enacted: ________________, 2026

________________________________________
Richard Greene

ATTEST: ______________________________________

Chair, Board of Commissioners

Chase Burnham

County Administrator

This ordinance was drafted and prepared by:

Chisago County Department of Environmental Services
313 N. Main Street, Suite 240
Center City, MN 55012

This ordinance is approved as to form.
JANET REITER

CHISAGO COUNTY ATTORNEY
____________________________________________
Jeffrey B. Fuge, Assistant County Attorney

Chisago County Board of Commissioners
September 2, 2026

Date:

______________, 2025

38

Chisago County Request
for Board Action
Meeting Date: September 2, 2026

Item Number:

9

Title of Item for Consideration: TriMin – Chisago Hosting and Mitigation Agreement
Action Requested by: Karen Long, County
Recorder

Department: Recorder’s Office

Previous Action on this Matter: Item was discussed at the June 10th Budget and
Finance Committee.

Background: TriMin will host all required land records software and images in a

dedicated, professionally managed cloud environment. This includes support for
LandLink, LandShark, LightHouse, Land Notification, LandScan, Image Mover, and the TriMin
Imaging system. All server installation, configuration, ongoing maintenance, patching,
and infrastructure management are fully handled by TriMin.

Budgetary Commitment
Hosting Annual Fee: $23,000*
Term: 5 years
Image Migration: $10,000 (optional one-time fee)
Attachment(s):
•

Chisago County Master Software License Agreement

•

Schedule D, Software Hosting Agreement – please review and sign

•

Data and disaster recovery plan is Appendix A to the software agreement

•

Schedule B, Image Migration Services Agreement – please review and sign

Action Requested/Recommended: It is respectfully requested that the Chisago County
Board of Commissioners approve TriMin hosting all required land records software and images in
a dedicated, professionally managed cloud environment. The suggested motion is as follows:

“Move to approve TriMin hosting all required land records software and images in a dedicated,
professionally managed cloud environment. ”
Implications of Action: Approval will allow TriMin to host all required land records software and

images in a dedicated, professionally managed cloud environment.
Chisago County Board of Commissioners
September 2, 2026

39

Budget/Financial Implications: Funding will come from the Recorders Technology Fund.
Legal/Policy Implications: The proposed action authorizes the service contract identified in the
RBA and the County Board has the authority to take the action recommended in the RBA.

Administrator’s Recommendation
Approve ______

Deny ______

Motion By:

Other ______

Seconded by:

To:
Action on Motion:

Chisago County Board of Commissioners
September 2, 2026

Aye ______

Nay ____

Abstain ____

40

Master Computer Software License Agreement
THIS MASTER COMPUTER SOFTWARE LICENSE AGREEMENT (the “Agreement”), made effective as
of the date of execution of this agreement (the “Effective Date”), is by and between TriMin Systems, Inc.,
with its principal place of business located at 2277 Hwy 36 West, Suite 331, Roseville, Minnesota 55113
(“TriMin”), and County of Chisago, a political subdivision of the State of Minnesota, acting by and through its
Recorder’s Office with its principal place of business located at 313 N Main St. Room 277, Center City, MN
55012. (“Customer”).
RECITALS
WHEREAS, TriMin has developed certain software products identified on Schedule A attached
hereto and incorporated herein by reference;
WHEREAS, TriMin is willing to grant Customer a non-exclusive license to use such software and,
if requested, provide related services and software maintenance, on the terms and conditions herein;
NOW, THEREFORE, in exchange for and in consideration of the mutual promises, premises, and
covenants herein, and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, TriMin and Customer agree as follows:
1.

Grant of Rights.

A.
Provided Customer is not otherwise in breach of any term or condition herein,
TriMin grants to Customer a perpetual, personal, nontransferable and nonexclusive license to use
the software products identified under “Licensed Software” (the “Licensed Software”) on all
Licensed Software Order Forms executed by TriMin and Customer as of the Effective Date
hereof or thereafter in the form of Schedule A attached hereto and incorporated herein by
reference.
B.
The Licensed Software may only be installed: (i) on a non-production test server;
and (ii) on one production processor. A single back-up processor may be used as a substitute
for the designated processor without notice to TriMin during any time when the designated
processor is inoperative because it is malfunctioning or undergoing repair, maintenance or other
modifications. Customer must notify TriMin in writing of its designation by location of any
replacement processor that is to become the sole designated processor.
C.
An unlimited number of concurrent users may have access to and use the
Licensed Software.
D.
Other than the uses noted above, Customer shall not use or make any copies of
the Licensed Software except as authorized herein. By way of example and not limitation,
Customer shall not: (i) use or copy the Licensed Software in any service network, time-sharing or
multiple CPU environment; (ii) allow for any use of the Licensed Software by any other state,
county or municipal governmental entity; (iii) rent, transfer, assign or sublicense any rights in the
Licensed Software or accompanying documentation; or (iv) remove any proprietary notices,
labels or trademarks on the Licensed Software or destroy any accompanying documentation.
2.
License Fee. Upon execution of this Agreement, Customer shall pay all amounts
identified under “License Fee/Shipping/Taxes” on Schedule A attached hereto and incorporated
herein by reference (the “License Fee”). All payments to TriMin shall be made in United States
dollars to TriMin’s address specified above. Customer shall also pay any tax (and any related interest
and penalties) imposed as a result of the existence or operation of this Agreement, including any tax
which Customer is required to withhold or deduct from payments to TriMin, except any such tax
1|Page
Chisago County Board of Commissioners
September 2, 2026

41

constituting an income tax imposed upon TriMin by any governmental entity within the United States
proper (the fifty (50) states and the District of Columbia).
3.
Delivery of Software. Upon execution of this Agreement, TriMin shall furnish the
Licensed Software to Customer for delivery F.O.B. Destination Customer or by remote access or other
delivery method as agreed by the parties. The License Fee set forth in Section 2 does not cover
installation, implementation or customization of the Licensed Software, data transfer or consulting
services related thereto (collectively the “Services”). The License Fee also does not include any
computer software maintenance services for the Licensed Software (“Software Maintenance”).
Customer may separately purchase Services from TriMin under a separate Services Schedule
Agreement (the “Services Agreement”) and Statement of Work for such Services (the “SOW”)
referenced in Section 4 of this Agreement. Customer may separately purchase Software Maintenance
under a separate software maintenance agreement (the “Software Maintenance Agreement”)
referenced in Section 5 of this Agreement.
4.
Services Agreement (Optional). If requested by Customer, TriMin agrees to provide
Services specifically identified on all Services Agreements and SOWs executed by TriMin and
Customer as of the Effective Date hereof or thereafter in the form attached hereto as Schedule B and
incorporated herein by reference. Customer shall pay all amounts identified on Schedule B (the
“Services Fees”) on the terms and conditions specified therein. All payments to TriMin shall be made
in United States dollars to TriMin’s address specified above. Customer shall also pay any tax (and
any related interest and penalties) imposed as a result of the existence or operation of this Agreement,
including any tax which Customer is required to withhold or deduct from payments to TriMin, except
any such tax constituting an income tax imposed upon TriMin by any governmental entity within the
United States proper (the fifty (50) states and the District of Columbia).
5.
Software Maintenance Agreement (Optional). If requested by Customer, TriMin
agrees to provide the software maintenance services specifically set forth on all Software Maintenance
Agreements executed by TriMin and Customer as of the Effective Date hereof or thereafter in the form
attached hereto as Schedule C and incorporated herein by reference. Customer shall pay all
amounts identified on Schedule C (the “Software Maintenance Fees”) on the terms and conditions
specified therein. All payments to TriMin shall be made in United States dollars to TriMin’s address
specified above. Customer shall also pay any tax (and any related interest and penalties) imposed as
a result of the existence or operation of this Agreement, including any tax which Customer is required
to withhold or deduct from payments to TriMin, except any such tax constituting an income tax
imposed upon TriMin by any governmental entity within the United States proper (the fifty (50) states
and the District of Columbia).
6.
Responsibilities of Customer. Customer shall be responsible for maintaining adequate
computer equipment, remote access and reasonable facilities as required by TriMin for carrying out
the delivery of the Licensed Software and provision of Services and Software Maintenance. If delivery
of the Licensed Software or the provision of Services or Software Maintenance is performed at
Customer’s location, Customer shall provide adequate workspace and parking for TriMin personnel.
Customer shall also provide off-hours access to TriMin personnel as necessary for the performance of
this Agreement. Customer shall also advise TriMin of its needs and provide TriMin personnel with all
information necessary to carry out the Services or Software Maintenance described in the attached
schedules, if applicable.
7.
Ownership of Intellectual Property. All rights not expressly granted to Customer under
this Agreement are expressly reserved by TriMin, and no ownership interest in the Licensed Software
is transferred to Customer. Without limiting the generality of the foregoing, all right, title and interest in
and to the Licensed Software, including, without limitation, all graphic or machine-readable information
relating to patents, patent applications, trademarks, trademark applications, copyrights, copyright
applications (in each case whether registered or unregistered), developments, inventions, processes,
software (including source and object code), hardware configuration and computer programs are and shall
remain the sole and exclusive property of TriMin. Nothing contained herein shall be construed as: (i)
2|Page
Chisago County Board of Commissioners
September 2, 2026

42

conferring by implication, estoppel or otherwise, any license or right to use any name, trade name,
trademark, service mark, symbol or any other identification or any abbreviation, contraction or
simulation thereof; or (ii) a grant to Customer to sell, lease, sublicense or otherwise transfer or dispose
of the Licensed Software, in whole or in part, except as provided in Section 11. However,
notwithstanding the foregoing, all data, including but not limited to all records, documents, images and
other information located with and/or possessed by Customer, whether existing now, in the future and/
or created by the software, are considered the sole property of Customer and TriMin shall have no
right to own, use, sell, copy, convey and/or distribute such materials. TriMin also agrees to keep
confidential the structure of Customer’s operating system.
8.

Disclaimer of Warranties and Limitation of Liability.
A.

Each party represents that it has the right to enter into this Agreement.

B.
NEITHER PARTY MAKES ANY WARRANTY OR REPRESENTATION OTHER
THAN THAT MADE EXPRESSLY HEREIN, EITHER EXPRESS OR IMPLIED WITH RESPECT TO
THE LICENSED SOFTWARE, ITS QUALITY, MERCHANTABILITY, OR FITNESS FOR A
PARTICULAR PURPOSE. SUBJECT TO SECTION 8.D BELOW, AND AS OTHERWISE STATED
IN THIS PARAGRAPH, ALL LICENSED SOFTWARE PROVIDED HEREUNDER IS "AS IS" AND
THERE ARE NO WARRANTIES, EITHER EXPRESS OR IMPLIED, AND ANY AND ALL SUCH
WARRANTIES ARE HEREBY DISCLAIMED AND NEGATED. NO ORAL OR WRITTEN
INFORMATION OR ADVICE GIVEN BY EITHER PARTY OR ITS EMPLOYEES SHALL CREATE A
WARRANTY OR MAKE ANY MODIFICATION, EXTENSION OR ADDITION TO THIS WARRANTY.
C.
IN NO EVENT WHATSOEVER SHALL EITHER PARTY BE LIABLE TO THE
OTHER OR TO THIRD PARTIES FOR ANY DAMAGES CAUSED, IN WHOLE OR IN PART, BY
THE USE OF THE LICENSED SOFTWARE, THE SERVICES OR THE SOFTWARE
MAINTENANCE, OR FOR ANY LOST REVENUES, LOST PROFITS, LOST SAVING OR OTHER
DIRECT OR INDIRECT, INCIDENTAL, SPECIAL, STATUTORY OR CONSEQUENTIAL DAMAGES
INCURRED BY ANY PERSON, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES
OR CLAIMS. HOWEVER, TRIMIN SHALL BE RESPONSIBLE FOR ANY PROPERTY DAMAGE
AND BODILY INJURY CAUSED BY IT AND/OR ITS EMPLOYEES.
D.
NOTWITHSTANDING THE DISCLAIMER OF WARRANTIES IN SECTION 8.B
ABOVE, TRIMIN REPRESENTS AND WARRANTS THAT TRIMIN HAS ALL RIGHTS
NECESSARY TO GRANT CUSTOMER THE RIGHT TO USE THE LICENSED SOFTWARE AS
CONTEMPLATED HEREIN, AND TRIMIN AGREES TO DEFEND, INDEMNIFY AND HOLD
CUSTOMER HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, CAUSES OF ACTION,
DEMANDS, DAMAGES, PENALTIES, SETTLEMENTS, COSTS AND EXPENSES BROUGHT BY
THIRD PARTIES AGAINST CUSTOMER ARISING OUT OF OR RELATING TO THE
REPRESENTATIONS AND WARRANTIES OF OWNERSHIP CONTAINED IN THIS SECTION 8.D.
9.
Data Practices. The parties shall comply with the Minnesota Government Data Practices
Act, Minnesota Statutes Chapter 13, as applicable.
10.
Audits. Pursuant to Minn. Stat. § 16C.05, subd. 5, TriMin shall maintain books, records,
documents, accounting procedures, and practices that are relevant to this Agreement. Such books, records,
documents, accounting procedures, and practices shall be subject to examination by the County and by the
State Auditor, Legislative Auditor, or their authorized representatives, as applicable. TriMin shall preserve
and make such records available for a period of six (6) years after final payment under this Agreement and
following termination or expiration of this Agreement.
11.
Affirmative Action. TriMin intends to comply with its obligations under Minn. Stat. §
363A.36, to the extent applicable. If TriMin employed more than forty (40) full-time employees on any single
working day during the preceding twelve (12) months, TriMin shall comply with all applicable requirements of
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43

Minnesota's affirmative action laws and regulations. If required by law, TriMin shall maintain a valid
Certificate of Compliance issued by the Minnesota Department of Human Rights or otherwise certify that it is
in compliance with applicable federal affirmative action requirements. Upon request, TriMin shall provide
documentation reasonably demonstrating such compliance.
12.
Non-discrimination. TriMin shall comply with the provisions of Minn. Stat. § 181.59, as
amended from time to time, and with all other applicable federal, state, and local laws relating to nondiscrimination in the performance of this Agreement.
13.

Confidentiality

A.
Customer understands and agrees that the Licensed Software contains certain
information that is confidential and proprietary to TriMin and which Customer expressly agrees to
retain in strictest confidence and to use only in conjunction with the terms of this Agreement.
Customer further agrees to use its best efforts to keep the source code and all related
documentation confidential and not to disclose such source code and/or related documentation to
any third party. Customer further agrees that if it seeks assistance from any third party with respect
to the use of the Licensed Software, it shall inform TriMin in advance of the fact of such proposed
assistance and the identity of such third party and receive written consent from TriMin to such use
by the proposed assisting party of the Licensed Software. Customer shall require such third party
and each of their employees granted access to the Licensed Software to execute a confidentiality
agreement under which the third party and their employees agree to limit their use of the Licensed
Software and to not disclose or make any other use of the source code and/or related
documentation except for purposes expressly authorized by TriMin.
B
Customer’s obligations with respect to such confidential information shall survive
the termination of this Agreement. Notwithstanding anything to the contrary in Section 9.A,
Customer shall not be prohibited from using or disclosing information which: (i) is already available
to the public as of the date of this Agreement; (ii) becomes publicly available through no fault of
Customer (or the fault of its employees or agents); (iii) is already known to Customer at the time of
its receipt thereof, as shown by written records existing and is available to Customer from a third
party who is not under an obligations of non-disclosure with respect to such information; or (iv) is
required by law or court order to disclose.
14.
Non-Solicitation of Employees. During the Term of the Services Agreement and/or
Software Maintenance Agreement, as applicable, and for a period of two (2) years following the latest
termination of Services Agreement or Software Maintenance Agreement, Customer agrees not to solicit for
employment, independently contract with or hire or hire any TriMin representatives or employees (“TriMin
Resource”) without the prior written approval of TriMin. Customer agrees that any violation of the terms of
this Section shall requires Customer to pay TriMin, as liquidated damages, an amount equal to one hundred
and twenty-five percent (125%) of then current gross annual compensation of said TriMin Resource, in
addition to any other damages available to TriMin such as lost revenue directly associated with the loss of
such TriMin Resource or expenses associated with replacing such TriMin Resource.
15.
Termination. If either party shall fail to fulfill one or more of its obligations under this
agreement (the “Breaching Party”), then the other party (the “Non-Breaching Party”) may, upon its
election and in addition to any other remedies that it may have, at any time terminate all the rights granted
by it hereunder by not less than two (2) months' written notice to the Breaching Party specifying any such
breach, unless within the period of such notice all breaches specified therein shall have been remedied.
Upon such termination Customer shall destroy all copies of the Licensed Software in its possession and
certify such destruction in writing to TriMin within thirty (30) days. In the event of termination, the NonBreaching Party shall have no obligation to refund any amounts paid to it or pay any further amounts due
from it under this Agreement, the Services Agreement, or the Software Maintenance Agreement. If the NonBreaching party has pre-paid for any service, the Non-Breaching party shall be entitled to a pro rata refund
of the funds paid (by example, and without limitation, if Customer pays for an annual Maintenance Service
Agreement (MSA), and TriMin breaches such agreement leading to lawful termination after six months of the
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44

MSA, Customer shall be entitled to a refund of ½ of the annual fee.) The provisions of Sections 7, 8, 9 and
10 shall survive and continue after any termination of rights under this agreement.
16.
Force Majeure. In the event either party is unable to perform any of its obligations under
this Agreement, or to enjoy any of its benefits because of natural disaster, actions, or decrees of
government or other impediment that are not the fault of the affected party, the party that has been so
affected shall immediately give notice to the other party. If the period of nonperformance exceeds fifteen
(15) days from receipt of notice, the affected party may, at its option, terminate this Agreement.
17.
Customer.

Independent Contractor. TriMin is an independent contractor and not an employee of

18.
Assignment. The parties have entered into this Agreement in contemplation of a personal
license extended to Customer and intend that the rights granted to Customer hereunder not extend to other
entities without TriMin’s express written consent. Neither this agreement nor any rights hereunder shall be
otherwise assignable or transferable (in insolvency proceedings or otherwise) by Customer without the
express written consent of TriMin. All of TriMin's rights in this Agreement may be assigned to any direct or
indirect successor to the business of TriMin, which successor shall thereafter be deemed substituted for
TriMin as the party hereto, effective upon such assignment.
19.
Final Agreement. This Agreement supersedes all proposals, oral or written, and all
negotiations, conversations, or discussions previously had between the parties to this Agreement.
Customer acknowledges that it has not been induced to enter into this Agreement by any representations or
statements, oral or written, not expressly contained herein.
20.
Limitation of Actions. Except for Sections 7, 8, 9 and 10 which survive termination of this
Agreement under Section 11, no action, regardless of form, arising out of the transactions governed by this
Agreement or the Agreement itself may be brought by either party more than two years after the party
intending to pursue a cause of action has discovered the conduct or breach giving rise to the cause of
action.
21.
Notices. To be effective, all notices, consents, or other communications required or
permitted hereunder shall be in writing. A written notice or other communication shall be deemed to have
been given hereunder (i) if delivered by hand, when the notifying party delivers such notice or other
communication to all parties to this Agreement, (ii) if delivered by telecopier or overnight delivery service, on
the first business day following the date of such notice or other communication is transmitted by telecopier
or timely delivered to the overnight courier, or (iii) if delivered by mail, on the third business day following the
date such notice or other communication is deposited in the U.S. mail by certified or registered mail
addressed to the other party. Mailed or telecopied communications shall be directed as follows unless
written notice of change of address or telecopier number has been given in writing in accordance with this
Section:
If to Customer:
Karen Long
Chisago County Recorder
313 N Main St. Room 277
Center City, MN 55012
If to TriMin:
Christine Billins, Account Executive
TriMin Systems, Inc.
2277 Hwy 36 West
Suite 331
Roseville, MN 55113

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45

22.
Counterparts. This Master Computer Software License Agreement may be executed in any
number of counterparts, each of which, when so executed, shall be deemed an original, but all such
counterparts shall constitute one and the same instrument. The facsimile signature of any party on this
Master Computer Software License Agreement shall be deemed to be an original signature and sufficient to
accomplish the purposes of this Master Computer Software License Agreement and compliance with
applicable law.
23.
Entire Agreement: Modification. This Agreement constitutes the full and complete
understanding and agreement of the parties and supersedes any prior understanding or agreement between
the parties. The terms of his Agreement shall prevail notwithstanding any conflicting terms or legends which
may appear in the Licensed Software. No amendment, waiver, addition or modification of any provision of
this Agreement or any Schedules incorporated hereunder shall be binding unless made in writing and
signed by the parties hereto. The parties will execute any and all assignments, releases, or other
documents necessary to effect the terms of the Agreement.
24.
Waiver. No waiver of any term, condition, or covenant of this Agreement by a party shall be
deemed to be a waiver of any subsequent breaches of the same or other terms, covenants, or conditions
hereof by such party.
25.
Construction. Whenever possible, each provision of this Agreement shall be interpreted in
such manner as to be effective or valid under applicable law, but if any provision of this Agreement shall be
prohibited by or invalid under applicable law, such provision shall be ineffective only to the extent of such
prohibition or invalidity without invalidating the remainder of such provision or the remaining provisions of
this Agreement.
26.
Insurance Requirements. TriMin shall purchase, provide and maintain, at its own
expense, such insurance as will protect TriMin from claims set forth below. Proof of such insurance shall be
furnished to Chisago County prior to the commencement of any work and shall be maintained throughout
the life of this contract and shall be evidenced by the carrier’s certificates, filed with the County. TriMin shall
supply the County with a list of subcontractors and shall verify and take responsibility for the subcontractor’s
proof of insurance. Insurance shall be in force the first day of the Contract. Insurance shall not be
canceled, limited in scope of coverage or non-renewed until after Thirty (30) days written notice has been
given to: Chisago County Recorder, 313 N Main St. Room 277, Center City, MN 55012.
It is agreed that any insurance maintained by the County will not contribute with insurance provided
by this policy. TriMin shall not commence work until TriMin has obtained required insurance and, where
labor and material is involved, TriMin has filed an acceptable certificate of insurance with the Customer. All
insurance policies shall be open to inspection by the Customer, and copies of policies shall be submitted to
the Customer upon written request. The Customer is added as an additional insured. The insurance
certificate shall specify “Chisago County” and the project name and include the following
coverages:
COMPREHENSIVE GENERAL LIABILITY
A single or combined limit occurrence-based Commercial General Liability insurance policy, including broad
form contractual liability coverage, with minimum limits of:
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
Products/Completed Operations Aggregate: $2,000,000
AUTOMOBILE LIABILITY
A single limit automobile liability insurance policy covering all owned, non-owned, and hired vehicles used in
connection with the performance of services under this Agreement, with minimum limits of:

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46

Combined Single Limit: $1,000,000 per occurrence
UMBRELLA / EXCESS LIABILITY
Required liability limits may be satisfied through a combination of primary Commercial General Liability,
Automobile Liability, Umbrella Liability, and Excess Liability insurance policies.
Umbrella / Excess Liability:
Each Occurrence: $1,000,000
Aggregate: $1,000,000
WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE
Workers' Compensation insurance as required by applicable law and Employer's Liability insurance with
minimum limits of:
Each Accident: $1,000,000
Disease – Policy Limit: $1,000,000
Disease – Each Employee: $1,000,000
TriMin certifies that it is in compliance with Minn. Stat. §176.181 relative to Minnesota’s Workers’
Compensation Insurance.
The above insurance requirements establish minimum coverage requirements. It is the sole responsibility of
TriMin to purchase and maintain such additional insurance coverage as it deems necessary in connection
with this Agreement.

IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the date written. Each
party signing this Agreement warrants and represents he or she has the authority to bind its respective
entity to the terms of this Agreement.
Dated: ___________________________

TRIMIN SYSTEMS, INC.
By_____________________________________
Christine Billins, Account Executive

Dated: ___________________________

CHISAGO COUNTY
By_____________________________________
Chase Burnham, Chisago County Administrator

Rev’d
Janet Reiter, Chisago County Attorney

By ________________________________
Karen Long, Chisago County Recorder

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Appendix A
TriMin Hosting Service Data and Disaster Recovery Plan
Goals
The major goals of our Data and Disaster Recovery Plan are as follows:
•
•
•
•
•
•

To minimize interruptions to the normal operations.
To limit the extent of disruption and damage.
To minimize the economic and impact of the interruption.
To minimize the impact on customer service.
To train personnel with emergency procedures.
To provide for smooth and rapid restoration of service.

Personnel
Support Personnel On-Call
Name

Position

Address

Telephone

Heidi Uscensky

TriMin Support

[email protected]

855-636-7667

Dawn Boeckman

TriMin Support

[email protected]

855-636-7667

Ben Smith

TriMin Technical
Support

[email protected]

651-604-3623

Matt Woolsey

IT Operations
Coordinator

[email protected] 651-402-9057
(after hours)

Erin Hultgren

Product Manager [email protected]

Chisago County Board of Commissioners
September 2, 2026

952-484-1106
(after hours)

48

Application and Inventory Profile
The following applications are hosted by TriMin and are included in this Data and Disaster Recovery
Plan.

Application name

Critical Yes /
No

LandLink

Yes

LightHouse

Yes

LandShark

Yes

LandScan

No

Land Notification

No

SQL Server

Yes

Image Storage Server

Yes

Chisago County Board of Commissioners
September 2, 2026

Server

Comments

While this is not
considered a
critical application,
it is vital for
efficient
production at
County. TriMin
will restore this
application as soon
as possible.
Critical applications
willbe higher in
priority.

49

Backup Procedures
All backups (Nightly/Weekly/Monthly) are being replicated to a different location hosted by Amazon
Web Services.

Application Name

Backup Frequency

Comments

LandLink

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

Data is stored on the SQL
Server

LightHouse

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

Data is stored on the SQL
Server

LandShark

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

Data is stored on the SQL
Server

LandScan

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

Data is stored on the SQL
Server

Land Notification

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

Data is stored on the SQL
Server

SQL Server

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

Image Storage Server

Weekly full save followed by single
incremental save at 1AM with 30-day
retention; quarterly full save with a oneyear retention; and annual full save
retained 5 years.

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50

Data Recovery Procedures
Application name

Procedure

Comments

LandLink

If data needs to be
recovered, the system
wouldbe restored back to
1AM of the current day.

The county may lose up to one
business day of data.
After 4 hours of troubleshooting
withoutresolution, TriMin will
execute a system restorefrom
backup.

LightHouse

If data needs to be
recovered, the system
wouldbe restored back to
1AM of the current day.

The county may lose up to one
business day of data.
After 4 hours of troubleshooting
withoutresolution, TriMin will
execute a system restorefrom
backup.

LandShark

If data needs to be
recovered, the system
wouldbe restored back to
1AM of the current day.

The county may lose up to one
business day of data.
After 4 hours of troubleshooting
withoutresolution, TriMin will
execute a system restorefrom
backup.

LandScan

If data needs to be
recovered, the system
wouldbe restored back to
1AM of the current day.

The county may lose up to one
business day of data.
After 4 hours of troubleshooting
withoutresolution, TriMin will
execute a system restorefrom
backup.

Land Notification

If data needs to be
recovered, the system
would

The county may lose up to one
business day of data. After 4 hours of
troubleshooting withoutresolution,
TriMin will execute a system restore
from backup.

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Disaster Recovery Procedures
TriMin utilizes Amazon Web Services (AWS) for server hosting. AWS provides redundant server
environments. If a disaster occurs at one of the AWS Data Centers, there is automatic fail over to a
redundant data center in another region. If needed, TriMin can re-install software and restore to the
latest data backup.

Testing the Disaster and Data Recovery Plan
The Disaster and Data Recovery Plan should be tested before go-live and again on an annual basis.
•
•
•
•
•

County runs reports and key inquiries in production at the end of the day.
Designate new test servers to be used during the test.
Restore test servers to the server snapshots that were created at 1 A.M. of the current day.
Application testing, run reports, etc. Compare inquiry results and test reports to the reports
and inquiries that were run in production on the previous day.
Turn off the test servers that were used during the test.

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52

Schedule B – Services Schedule Agreement

Licensor

Customer

TriMin Systems, Inc.
2277 Hwy 36 West
Suite 331
Roseville, MN 55113

Chisago County Recorder
313 N Main St
Room 277
Center City, MN 55012

Contact:
Christine Billins
Senior Account Executive

Contact:
Karen Long
County Recorder

Agreement Number

Date

S05212026-2

8/27/2026

Services:
•

Image Migration
o Utilize Image Mover and TriMin services for the image export
o Use Image Mover to export one image file per document number in LandLink

Service Fees:
Installation, Training and Go-Live:
Total

$10,000.00

Shipping:

$0.00

Total Installation:

$10,000.00

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53

Schedule B – Services Schedule Agreement

Payment Terms: Customer will be invoiced upon completion of Services. Customer shall make
payment to TriMin for all undisputed invoices within thirty-five (35) days after receipt of such invoice, in
accordance with Minn. Stat. § 471.427. If the Customer disputes any portion of an invoice, the
Customer shall timely notify TriMin of the disputed amount and the basis for the dispute. The
Customer shall pay the undisputed portion of the invoice within the required thirty-five (35) day period.
Other Terms: TriMin will perform Services remotely unless Customer requests that Services be
performed at Customer’s principal place of business. No additional expenses are expected for the
performance of Services remotely. For all Services performed at Customer’s principal place of
business, Customer shall reimburse TriMin for all reasonable and customary out-of-pocket expenses,
including, without limitation, mileage, airfare, hotel, car rental, meals and travel time per quote. The
Travel Expenses noted above is an estimate and rates are subject to change if the Services Schedule
Agreement is not accepted with 45 calendar days from its issuance to Customer. Except for Payment
Terms and these Other Terms, this Services Schedule Agreement is governed by the Master
Computer Software License Agreement between the parties.

IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the date written.

Dated: ___________________________

TRIMIN SYSTEMS, INC.

By_____________________________________
Christine Billins, Account Executive
Dated: ___________________________

CHISAGO COUNTY

By_____________________________________
Chase Burnham, Chisago County Administrator
Rev’d
Janet Reiter, Chisago County Attorney

By ____________________________________
Karen Long, Chisago County Recorder

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54

Schedule D – Hosting Agreement

Licensor

Customer

TriMin Systems, Inc.
2277 Hwy 36 West
Suite 331
Roseville, MN 55113

Chisago County Recorder
313 N Main St
Room 277
Center City, MN 55012

Contact:
Christine Billins
Senior Account Executive

Contact:
Karen Long
County Recorder

Agreement Number

DATE

SHA05212026-02

8/27/2026

Software Hosting For:
o

LandLink, LandScan, LightHouse, LandShark, Land Notification, Image Mover,
and TriMin Imaging

Software Hosting Fees:
2026 Annual Payment for hosting
Sales Tax @ 0%
Total 2026 Annual Payment for hosting

Total

$23,000.00
$0.00
$23,000.00

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55

Schedule D – Hosting Agreement

1.

2.

Hosting Services. TriMin shall provide Customer with the following hosting services
through a third-party service provider (the “Services”):
a.

Dedicated Servers: TriMin shall engage a third-party service provider to
provide a 1 TB server to support the software licensed by TriMin to
Customer as well as Customer’s images. If more disk space is needed in
the future, Customer shall incur additional cost.

b.

Back-Up Data and Retention: TriMin shall engage a third-party service
provider toprovide back-ups. In the event Customer’s data is lost from its
server, the back- ups will be restored to Customer’s server/s by TriMin. See
Appendix A – Data and Disaster Recovery Plan.

Fees. In consideration of the Services, Customer shall pay TriMin the sum of $23,000.00 per
year. TriMin shall bill customer annually in advance for all charges. All invoiced amounts are due
upon receipt and become past due 35 days thereafter.
a.
b.

Disaster Recovery testing is required once within the first year of going live in
the hosted environment. This required test is included in the hosting fee.
Each additional occurrence of Disaster Recovery testing will be billed at
$2,000.

3.

Term. The term of this Addendum is sixty (60) months, effective as of the signature date of this
agreement.

4.

Responsibilities.
TriMin: Handles land records servers and software for the county in a hosted
environment (Amazon Web Services) to include LandLink, LandScan, LightHouse,
LandShark, Land Notification, Image Mover, and TriMin Imaging. Provides server and
application support, including server software installation, security, updates, and
patches. Sets up the VPN connection to the hosted solution with cooperation from the
county.
County: Provides county PCs, printers, scanners, and anti-virus software. Provides VPN
access to the hosted solution from within the county. County is responsible for domain
name registration and maintenance.

5.

No Liability for Third-Party Service provider. Customer acknowledges and agrees that TriMin
does not control and will not be responsible for services provided by any third-party service
provider. In no event shall TriMin or its agents: (i) be liable to Customer with respectto the
actions of the third-party service provider; and/or (ii) be liable to the user for any direct, indirect,
special, incidental, consequential, punitive, exemplary, or other damages, including, without
limitation, damages for loss of goodwill, lost profits, loss, theft or corruption of user content or
information hosted by the third-party service provider.

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56

Schedule D – Hosting Agreement
6.

Counterparts. This Schedule may be executed in any number of counterparts, each of
which, when so executed, shall be deemed an original, but all such counterparts shall
constitute one and the same instrument. The facsimile signature of any party on this
Schedule shall be deemed to be an original signature and sufficient to accomplish the
purposes of this Addendum and compliance with applicable law.

7.

No Other Modification. The foregoing Addendum is made valid as if all of its terms and
conditions were included in the Master Agreement. No term or condition of the Master
Agreement shall be negated or changed as a result of this Addendum. All terms and
conditions of the Master Agreement shall apply to this Addendum.

Payment Terms: Hosting fee for the initial one-year term ($23,000.00) is invoiced upon signature.
Thereafter annual payments ($23,000.00) are invoiced 30 days prior to the anniversary date.
Customer shall make payment to TriMin for all undisputed invoices within thirty-five (35) days after receipt
of such invoice, in accordance with Minn. Stat. § 471.427. If the Customer disputes any portion of an
invoice, the Customer shall timely notify TriMin of the disputed amount and the basis for the dispute. The
Customer shall pay the undisputed portion of the invoice within the required thirty-five (35) day period.
IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the date written.

Dated: ___________________________

TRIMIN SYSTEMS, INC.
By_____________________________________
Christine Billins, Account Executive

Dated: ___________________________

CHISAGO COUNTY
By_____________________________________
Chase Burnham, Chisago County Administrator

Rev’d
Janet Reiter, Chisago County Attorney By ________________________________
Karen Long, Chisago County Recorder
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57

Chisago County Request
for Board Action
Meeting Date: September 2, 2026

Item Number:

10

Title of Item for Consideration: ARMER Radio Subscriber Agreement and Radio
Purchase Program

Action Requested by: Board of

Commissioners

Department: Board of

Commissioners

Previous Action on this Matter: Item was discussed at the June 10th Budget and
Finance Committee.

Background: Currently all of Chisago County’s Public Safety entities (Police and Fire

Departments) are engaged in either a USER or SUBSCRIBER agreement with the County to
use the ARMER radio system. These agreements are set to expire at the end of 2026.

The purpose of the Subscriber Agreement is to define the rights and obligations of the
COUNTY and the SUBSCRIBER with respect to the cooperative and coordinated technical
and administrative support of the COUNTY’s System and use of portable, mobile, desktop
and other end-user radios by the SUBSCRIBER on the COUNTY’s System. For clarity, this
Agreement governs only SUBSCRIBER’s access to and use of the COUNTY’s Local
Subsystem within the Regionwide Public Safety Radio ARMER Communications System
(the ‘System’) and does not oblige the COUNTY to provide services beyond those
expressly stated herein.
Beginning in 2027 Proposed
Radio Support Fee - $200 per radio
Legacy Radio Support Fee - $300 per radio
Additionally, all the County’s public safety agencies are exploring buying aftermarket
batteries to keep their old XTS model radios in service. Motorola discontinued selling
XTS/XTL radios 10/31/2014 and radios reached end of support 12/31/2019. Intrinsically safe
batteries are not available from any aftermarket battery company and Motorola no
longer manufactures them.

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September 2, 2026

58

This is creating a significant safety issue for firefighters entering some explosive gas
environments, not to mention the issue of batteries not lasting long per charge leaves the
safety aspect of firefighters inside non-ideal locations with potentially a dead radio
battery and no way to communicate.
When transferring radio programming updates to older XTS radios, sometimes due to
internal memory and processor issues, the radio becomes a ‘brick’ and becomes no
longer usable – these radios can’t be sent to Motorola since they are end of support,
agencies lose radios, but to meet MN radio standards the County has to remain up to
date with talk group additions and name changes.
Agencies must find (sometimes) large lump sum monies to outright purchase newer
model radios, those that were able to do that have done that, those that are unable are
stuck with what they have.
Agencies with mixed radio model fleets, not only pose an end user training issue, but also
requires County Emergency Communication Staff (ECS) to build programming files to
program multiple models of radios, sometimes different feature sets within the
department results in multiple programming files even for the same model radio and
then the XTS/XTL model radios user different programming software all together.
The County is proposing to create a radio ‘purchase program.’ Agencies may choose to

order radios on the county Lease program at any time, allowing for phased replacement
cycle if the agency so chooses.

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September 2, 2026

59

Currently there are annual costs (SUA, tower space rent and utilities) charged to the
County by the state (ECN) and region (MESB) that are totaled and then divided over the
number of radios in the County, and this results in the fee per radio that is charged to
agencies (via the USER and SUBSCRIBER agreements). This fee varies from year to year
and may make it difficult for agencies to budget for an unknown amount.
Attachment(s):
•

DRAFT Communications System Subscriber Agreement 2027-2028

Action Requested/Recommended: It is respectfully requested that the Chisago County
Board of Commissioners approve Communications System Subscriber Agreement 2027-2028.
The suggested motion is as follows:

“Move to approve the Communications System Subscriber Agreement 2027-2028 to offer to
the County’s Public Safety Entities. ”

Implications of Action: Approval will allow the County’s public safety entities to access the
Chisago County ARMER Radio System.
Budget/Financial Implications: Funding will come from.
Legal/Policy Implications: The proposed action authorizes the service contract identified in the
RBA and the County Board has the authority to take the action recommended in the RBA.

Administrator’s Recommendation
Approve ______

Deny ______

Motion By:

Other ______

Seconded by:

To:
Action on Motion:

Chisago County Board of Commissioners
September 2, 2026

Aye ______

Nay ____

Abstain ____

60

Chisago County
313 North Main Street
Center City, MN 55012
Regionwide Public Safety
Radio Communications System

Communications System
Subscriber Agreement
2027-2028
Between Chisago County and

Regarding:

•

Terms of Use of the Regionwide Public Safety Radio Communications System

•

County Radio Purchase Program

•

Responsibilities for Programming User-provided Radios

•

Administrative and Operational Support for the Regionwide Public Safety Radio
Communications System

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September 2, 2026

61

THIS AGREEMENT is made and entered into by and between the County of Chisago, a body politic and
corporate, under the laws of the State of Minnesota, hereinafter referred to as the "COUNTY," 313 North
Main Street, Center City, Minnesota 55012, and [ORGANIZATION NAME], a body politic and corporate,
under the laws of the State of Minnesota, [ORGANIZATION ADDRESS], Minnesota [ZIP CODE], acting by
and through its duly authorized officers, hereinafter referred to as the "SUBSCRIBER". Together referred
to as “Parties” or individually as “Party” to this Agreement.
WITNESSETH:
WHEREAS, the COUNTY operates a Local Subsystem as part of the Regionwide Public Safety Radio ARMER
Communications System, hereinafter referred to as “System”; and
WHEREAS, the COUNTY has provided for the capability of Cities, Agencies, Districts and Other Authorized
Subscribers within the COUNTY to have access to the System; and
WHEREAS, the COUNTY bears primary responsibility for the health, security and integrity of the System
and other communications Systems; and
WHEREAS, the SUBSCRIBER has elected to participate as a System user, with SUBSCRIBER owned radios
operating on the System.
NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the
COUNTY and the SUBSCRIBER agree as follows:
1. RECITALS, PURPOSE AND INTRODUCTION
1.1 Recitals
The above recitals are hereby incorporated into this Agreement as if set forth herein.
1.2 Purpose
The purpose of this Agreement is to define the rights and obligations of the COUNTY and the SUBSCRIBER
with respect to the cooperative and coordinated technical and administrative support of the COUNTY’s
System and use of portable, mobile, desktop and other end-user radios by the SUBSCRIBER on the
COUNTY’s System. For clarity, this Agreement governs only SUBSCRIBER’s access to and use of the
COUNTY’s Local Subsystem within the Regionwide Public Safety Radio ARMER Communications System
(the ‘System’) and does not oblige the COUNTY to provide services beyond those expressly stated herein.
1.3 System
The System is a multi-site general purpose wireless communications System designed to provide, among
other things, access to a wide area nine county regionwide public safety radio communications System,
multiple System redundancies with backup power, a wide range of talk groups, electronic identification of
all radios on all transmissions, 99.999% microwave System reliability, encryption availability, System
security, radio interoperability, 24 hour-a-day System monitoring and response, access to a pool of special
event radios and general training for SUBSCRIBER. SUBSCRIBER acknowledges that descriptions of System
capabilities are informational and not guarantees, warranties, or service level commitments, and that
availability and features may vary based on SRB/MESB directives and network conditions.

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September 2, 2026

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1.4 Application
This Agreement applies only to SUBSCRIBER’s use of the System.
2. DUTIES AND RESPONSIBILITIES OF SUBSCRIBER
2.1 Conformance to Statewide Radio Board (SRB), Metropolitan Emergency Services Board (MESB) and
COUNTY Standards
SUBSCRIBER agrees to be aware of and conform to all applicable standards, policies, procedures and
protocols established or amended by the SRB and MESB related to use of the System including but not
limited to radio technical specifications and configurations, system and radio user training requirements,
radio operating guidelines, audit, monitoring and compliance. Failure to conform constitutes a material
breach. COUNTY may immediately suspend or limit SUBSCRIBER’s System access, including deactivating
Radios, to protect System integrity.
2.2 Conformance to Federal Laws and Regulations
SUBSCRIBER agrees to be aware of and conform to all applicable Federal Rules, Regulation and Laws
pertaining to use of the System including but not limited to the Communications Act of 1934 as Amended
and Part 90 of the Federal Communications Commission Rules.
2.3 Response to Improper Use
In the event COUNTY informs SUBSCRIBER that statistical analysis of System usage or other information
indicates that SUBSCRIBER personnel may have violated standards, policies, procedures, rules, regulations
or laws regarding proper use of or operation of the System, or may have violated the provisions of this
Agreement, SUBSCRIBER agrees to take immediate and appropriate investigative and corrective action to
stop the violation and eliminate any reoccurrence. SUBSCRIBER shall, within five (5) business days of
COUNTY notice, provide a written report of investigation, findings, and corrective actions, and implement
such corrective actions immediately.
2.4 Radio Support Fees
2.4.A. SUBSCRIBER agrees to pay COUNTY a Radio Support Fee. This annual fee is to cover
costs including but not limited to programming, software updates, minor repairs, technical
support, administrative support, configuration support, access to the special event shared pool of
radios, training support and other costs attributable to SUBSCRIBER’s participation under this
Agreement.
2.4.B. Each subscriber radio model in SUBSCRIBER agencies’ inventory that is listed in Appendix
A, section 1 and 2 of this agreement and that have the wi-fi programming capability active will be
charged a Radio Support fee of $200 per radio per year.
2.4.C. Each Subscriber Radio model in the SUBSCRIBER agencies’ inventory that is listed in
Appendix A, section 3 of this agreement will be charged a Legacy Radio Support fee of $300 per
radio per year.

2.4.D. COUNTY may adjust fees annually upon thirty (180) days’ written notice. ‘Legacy Radio’
and ‘Legacy Radio Support fee’ shall have the meanings set forth in Appendix A and Section 2.4,
as amended by COUNTY consistent with Section 2.9.

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2.5 Radio Purchase Plan Program
If a SUBSCRIBER elects to participate in the COUNTY Radio Purchase Program. The SUBSCRIBER agrees to
terms set forth in all sections of 2.5 of this agreement.
2.5 A. SUBSCRIBER agrees to pay to COUNTY all purchase payments assessed to SUBSCRIBER by
COUNTY throughout the term of the Radio Purchase Plan in accordance with a Purchase Plan Policy
established by the Board of Chisago County Commissioners for end user radios furnished to
SUBSCRIBER by COUNTY under this Agreement. The specific Purchase Plan schedule established
by COUNTY shall be detailed in Appendix B of this Agreement. Radio Purchase Plan payments are
due within 30 days of invoice; late amounts accrue interest at the maximum rate permitted by law.
COUNTY may repossess equipment upon nonpayment or breach.
2.5 B. Payment for Damaged Radios: SUBSCRIBER agrees to promptly pay COUNTY for all costs
incurred to repair radios damaged for any reason, excluding normal wear and tear which is
included in the COUNTY’s radio support fee, and also excluding damage which occurs while the
radios are in the possession of COUNTY.
2.5. C. Risk of Loss for Lost, Stolen or Destroyed Radios: SUBSCRIBER assumes full risk of loss for
COUNTY provided radios assigned to SUBSCRIBER including special event and repair loaner radios
temporarily assigned to SUBSCRIBER which are lost, stolen, physically un-repairable or destroyed
for any reason excluding damage which occurs while the radios are in the possession of COUNTY.
SUBSCRIBER will be invoiced and agrees to pay the remaining amount of the non-depreciated
Purchase Plan balance, for any lost, stolen, un-reparable, or destroyed radios. Risk of loss passes
to SUBSCRIBER upon delivery; SUBSCRIBER shall maintain insurance as required in Section 7.2.
2.5. D. Assignment of Purchase Plan Equipment: SUBSCRIBER may terminate in whole or part the
purchase of radios or other equipment under this Agreement provided SUBSCRIBER assigns the
subject equipment in writing to another authorized SUBSCRIBER who has a Subscriber Agreement
in effect with the County and further provided that the Assignee agrees in writing to make all
applicable payments to COUNTY including the remaining Purchase Plan payments.
2.5. E. Prepayment of Purchase Plan Equipment: SUBSCRIBER may pay off the remaining amount
of the non-depreciated purchase balance, at any time during the Purchase Plan term without any
additional prepayment penalty. Ownership to the Purchase Plan equipment shall be transferred
to the SUBSCRIBER upon such payoff subject to the provisions of Section 3.7 of this agreement.
2.6 Invoicing and Payment Terms
2.6.A. COUNTY will invoice SUBSCRIBER annually for all fees specified herein. For annual billing purposes,
SUBSCRIBER counts will be determined as those radios active on the System on the 1st day of March of
each year end-user counts may be adjusted by mutual consent, and annual charges will be prorated
accordingly. Payment to the COUNTY will be made directly to the COUNTY within 45 days from receipt of
invoices. Unpaid amounts after 45 days are delinquent. If unaddressed or payment arrangement made
after notice to SUBSCRIBER, COUNTY may suspend System access, withhold programming/services, and
deactivate Radios for nonpayment upon ten (10) business days’ notice
2.6.B. For equipment ordered purchased, delivered, or programmed prior to January 1, 2027 under
Section 4.1.B, COUNTY may issue pre-January 1, 2027 invoices limited to applicable Purchase Plan
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64

payments, programming, configuration, and related charges permitted under this Agreement and
Appendix B; payment for Pre-January 1, 2027 activities shall be prorated and upon issuance of the invoice,
payment is due within 45 days.
2.7 Flow Down Metropolitan Emergency Services Board Contract Provisions
SUBSCRIBER agrees to comply with all applicable flow down provisions contained in the Agreement
between the COUNTY, the MESB, and/or the SRB. Such flow down provisions, including any amendments
thereto, are hereby incorporated herein as being part of this Agreement by this reference.
2.8 Use of SUBSCRIBER Purchased and Owned Radios and Radio Software
Any Radios purchased by SUBSCRIBER must be certified by the COUNTY. The Technical Issues
Subcommittee shall provide the COUNTY with a list of radio models which the Technical Issues
Subcommittee will recommend be certified by the COUNTY and the COUNTY shall update the list as
necessary based upon the recommendations and the requirements established by the FCC, SRB, and
MESB. At no time shall this list contain fewer than 2 radio models, unless restricted by the FCC, SRB, or
MESB. A list of certified radio models is attached to this Agreement as Appendix A. Appendix A may be
amended without an executed amendment to this Agreement, based upon a recommendation of
members of the Technical Issues Subcommittee, which is in compliance with the FCC, SRB and MESB
requirements. Only COUNTY may certify radios for System use, considering recommendations of the
Technical Issues Subcommittee; COUNTY retains sole discretion to certify/decertify.
2.9 Network Changes / Upgrades which Obsolete SUBSCRIBER Radios
At the direction of the SRB and/or MESB, the COUNTY may decertify any model of radios, batteries, other
operating equipment, and/or radio operating software version. The COUNTY must provide SUBSCRIBER
with 365 days’ Notice of obsolete models and/or intent to decertify, unless required sooner by the State,
to decertify any model of radios, batteries, other operating equipment, and/or radio operating software
version. De-certified radios or radios operating with decertified equipment and/or software versions will
not be allowed to access or use the System. SUBSCRIBER agrees to fully comply with and follow such
COUNTY determinations regarding decertification. COUNTY will endeavor to provide 365 days’ notice;
however, COUNTY may provide shorter notice when required by security, reliability, law, or SRB/MESB
directives.
2.10 Individual Radio Deactivation
SUBSCRIBER agrees to immediately discontinue use of a non-functioning radio from the system upon
notification of a condition or defect of that radio that impairs System or radio performance, and to
continue non-use until such time as the condition is corrected or remedied. If the condition cannot be
corrected to render the radio functional to operational specifications, the radio will be permanently
removed from the System.
2.11 Limitation of Radio Programming, Radio Code Plug Programming Files and System Key File
All radios on the System shall be programmed only by the COUNTY, and the COUNTY shall retain an
archived electronic copy of all radio code plug programming files and encryption keys files installed in all
SUBSCRIBER radios covered under this Agreement. The configuration of all radio code plug programming
files and radio templates shall be subject to approval by the COUNTY before the radios will be activated
on the System. All radio code plug programming files, System key files and encryption key files are the
sole property of the COUNTY and contain information that is classified as security information and nonpublic government data. Unless specifically authorized by the COUNTY in writing, SUBSCRIBER may not
directly or indirectly, or permit any third party to: view, read, print, extract, copy, archive, edit, create,
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65

clone, transfer, tamper with or otherwise compromise the security of any radio code plug programming
file, System key file or encryption key file for any radio on the System. In the event SUBSCRIBER learns
that any party has improperly or fraudulently obtained radio code plug programming file information,
System key file or encryption key file, SUBSCRIBER will immediately notify COUNTY of the security breach.
Any unauthorized access, disclosure, or tampering with programming files, System key, or encryption keys
will cause irreparable harm; COUNTY may seek immediate injunctive relief and liquidated damages of
$5,000 per incident without limiting other remedies.
2.12 Notification to COUNTY of Lost or Stolen Radios
SUBSCRIBER agrees to immediately notify COUNTY of any missing, lost or stolen radios, so the radio can
be deactivated on the System.
2.13 Required destruction of programming (IE Code Plug) information upon radio decommissioning
Before any radio is sold, given to another agency, decommissioned, etc. the code plug programming must
be wiped to the NIST standard by the COUNTY, or the device must be physically shredded by the
SUBSCRIBER. Any unauthorized access, disclosure, or tampering with programming files, System key, or
encryption keys will cause irreparable harm; COUNTY may seek immediate injunctive relief and liquidated
damages of $5,000 per incident without limiting other remedies

3. DUTIES AND RESPONSIBILITIES OF COUNTY
3.1 Allocation of System Resources
COUNTY will allocate to SUBSCRIBER, on a fair and non-discriminatory basis, sufficient System resources
including Talk Groups, Announcement Groups, Radio Unit IDs, Alias IDs, etc. in order to provide
SUBSCRIBER with an equivalent grade of service afforded to other comparable System users. Allocation
is subject to System capacity, operational needs, security, and COUNTY discretion; no warranty of
uninterrupted or error-free service is made.
3.2 Monitoring of Talk Groups
COUNTY may periodically monitor talk groups allocated to SUBSCRIBER for SUBSCRIBER’s internal use for
System management purposes, including but not limited to maintenance, troubleshooting, System
performance assessments, unusual traffic patterns (sudden jump in usage), and policy and procedure
compliance checks. COUNTY monitoring of SUBSCRIBER’s talk groups may occur at any time, for any
duration, may be without notice and may be subject to recording. COUNTY assumes no liability for
monitoring or failure to monitor. Monitoring records may be used for enforcement of this Agreement.
3.3 Radio Operator Training
COUNTY will provide SUBSCRIBER with access to end-user radio training instructional materials provided
to COUNTY from the SRB, MESB or other sources as available and subject to budget restrictions.
3.4 Database Administration
COUNTY will manage and administer the System database records containing the information related to
inventory, configuration, programming history, software version control, radio IDs, service levels,
statistical usage analysis, etc. for SUBSCRIBER’s radios used on the System.

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66

3.5 Radio Station Licenses
COUNTY shall hold and administer all FCC licenses on behalf of all users of the System. SUBSCRIBER shall
operate as authorized mobile, portable and control station units under the COUNTY’s FCC radio station
licenses.
3.6 Radio Programming
COUNTY shall provide basic System access and use programming for SUBSCRIBER Radios, subject to
SUBSCRIBER compliance with Sections 2.7 – 2.13 of this Agreement. Programming is provided only for
compliant, fully paid SUBSCRIBERS. COUNTY may refuse programming where SUBSCRIBER violates
Sections 2.7–2.13.
3.7 Financing of End User Radios and Transfer of Ownership
Subject to budget availability and approval by the Board of Chisago County Commissioners, COUNTY will
finance the purchase of radios for SUBSCRIBER’s Public Safety operations (police, fire, emergency
management or public works) as requested by SUBSCRIBER. The equipment lease Payment Plan period
shall be for the expected useful life of the equipment, as determined by COUNTY and listed in Appendix
B. The combined equipment will be depreciated over the lease repayment period. Upon completion of
payment of all principal to COUNTY, COUNTY shall transfer title to ownership of the leased Radio
equipment to the SUBSCRIBER. Title Ownership transfers only upon full payment of all amounts due
(principal, fees, costs) and return of any loaners; COUNTY retains a security interest in financed equipment
until full payment.
3.8 Radio Maintenance and Repair Services
In accordance with the provisions herein, COUNTY will provide one tier of maintenance and repair services
for SUBSCRIBER radio models listed in Appendix A, section 1 and 2 of this Agreement.
3.8.A. Tier 1 service will be provided under the annual Radio Support Fee determined by the
COUNTY and may be based on the model and age of the radio. Tier 1 service includes access to the
shared pool of repair loaner radios.
3.8.B. The fixed annual fee for Tier 1 service includes all parts, labor and other costs to provide
maintenance and repair for internally malfunctioning radios and normal wear and tear. ‘Normal
wear and tear' are anticipated degradation which normally occurs to the equipment in the regular
course of work for the job position, assuming the SUBSCRIBER takes reasonable care and
precaution.
3.8.C. Tier 1 service excludes consumables such as batteries and antennas and excludes radio
accessories. Repairs beyond internal malfunctions and normal wear and tear including damage
caused by negligence or accidental damage such as fire, water immersion, crushing, dropping from
a moving vehicle, etc., and consumables will be assessed on a time and materials basis in addition
to the fixed annual Tier 1 maintenance fee.
3.8.D. Unless specifically excluded by COUNTY, all radios assigned for public safety operations on
the System under this Agreement, regardless of ownership, will be provided with Tier 1
maintenance service by COUNTY and will be allocated the annual radio support fees. COUNTY’s
maintenance obligations exclude radios decertified under Section 2.9 and may be discontinued
upon notice if parts/support are unavailable.
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3.9 Repair Loaner and Special Event Radios
COUNTY will maintain a fleet of radios which will be made available to SUBSCRIBER, generally on a firstcome/first-serve basis, for temporary assignment for special events, response to emergencies, or other
similar events. SUBSCRIBER may receive a temporary loaner radio to replace a radio taken out of service
for maintenance or repair if the failed radio is covered under the Tier 1 annual Radio Support Fee
maintenance and repair services program. If there are more requests for loaner radios than can be
accommodated, the COUNTY will prioritize allocations and may require that SUBSCRIBER return repair
loaner and special event radios early. SUBSCRIBER bears risk of loss/damage to loaners; must return upon
County demand; unreturned loaners after ten (10) days of demand will be invoiced at replacement cost.
4. TERM AND CANCELLATION
4.1 Term of Agreement
This Agreement shall be for an initial term beginning on January 1, 2027, and continue through December
31, 2027 (“Initial Term”). Thereafter, this Agreement shall renew for successive one (1) year terms,
beginning January 1, 2028, and continue, unless written notice is provided by either Party of intent not to
renew as set forth in paragraph 4.2 herein.
4.1.A. This SUBSCRIBER Agreement becomes effective January 1, 2027, at 12:01 a.m. regardless
of whether this document has been fully executed, if the SUBSCRIBER has active radios on the
System at that time or any time thereafter.
4.1.B. Early Execution; Pre-Service Activities. Notwithstanding the Initial Term above, the Parties
may execute this Agreement at any time prior to January 1, 2027. Upon execution, the following
provisions shall be effective for any SUBSCRIBER radio equipment ordered, , delivered pursuant to
the Radio Purchase Plan, programmed, or otherwise provide prior to January 1, 2027: Section 2.4
(Radio Support Fee) invoiced for pre-January 1, 2027 activities Section 2.6.B. (Invoicing and
Payment Terms) for pre-January 1, 2027 invoices; 2.8-2.13 (equipment certification decertification,
deactivation, programming/security, loss/theft notification, destruction of programming); 3.6
(Radio Programming); 3.7 Financing of End User Radios and transfer of ownership); 3.8 3.9
(maintenance/loaners) as expressly provided in an invoice or early Purchase Plan Addendum; and
appendix B (Radio Purchase Plan Terms). All other obligations commence as of January 1, 2027.
4.2 Cancellation of Agreement
This Agreement may not be cancelled during the Initial Term, except pursuant to Section 6 of this
Agreement. Thereafter, this Agreement may be canceled with or without cause by either party upon three
(3) years’ written notice, provided that any such cancellation by COUNTY shall require action by the Board
of Chisago County Commissioners.
4.2.A. In addition to Section 6, COUNTY may terminate for cessation of the Subscriber Radio
Purchase Plan Program or lack of funding by authorizing board, upon one (1) year’s notice.
4.2.B. COUNTY may immediately suspend or terminate a SUBSCRIBER for material breach, security
threat, nonpayment, loss of funding, or directives by SRB/MESB
4.3 Actions Upon Expiration or Cancellation

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Upon expiration or cancellation of this Agreement as provided for herein, SUBSCRIBER shall return all
COUNTY provided equipment and shall cease all use of the System. SUBSCRIBER shall certify
destruction/wipe under 2.13 and pay all amounts due. Sections 2.4, 2.5, 2.9, 2.11, 4.3, 6, 7.2, 7.3, 7.4, 7.8,
and 8 survive termination.
5. MERGER AND MODIFICATION
5.1 Entire Agreement
It is understood and agreed that the entire Agreement between the Parties is contained herein, and that
this Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof. All items referred to in this Agreement are incorporated or attached and are
deemed to be part of this Agreement. In the event of conflict, the Agreement controls over Appendices;
Appendix B controls Radio Purchase Plan terms as to the subject equipment payment schedules unless
expressly stated otherwise herein.
5.2 Amendments to Agreement
Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid
when they have been reduced to writing as an amendment to this Agreement signed by the Parties hereto.
COUNTY may issue technical bulletins or standards updates (non-financial, technical-only) effective upon
notice; SUBSCRIBER shall comply with those mandates or standards, which do not constitute Amendments
to this Agreement.
6. DEFAULT
6.1 I f either Party fails to perform or violates any material term of this Agreement, and such failure
continues for 30 days following written notice to the non-performing party, this shall constitute a
default. Unless the SUBSCRIBER’s default is expressly excused in writing by the COUNTY, the COUNTY
may upon (30) days written notice cancel this Agreement in its entirety. Unless the COUNTY’s default is
excused by the SUBSCRIBER, the SUBSCRIBER may, upon thirty (30) days’ written notice, cancel this
Agreement in its entirety. Notwithstanding the foregoing, breaches impacting System security/integrity
or nonpayment may be cured within five (5) business days; COUNTY may suspend access immediately to
protect the System.
6.2 Notwithstanding any provision of this Agreement to the contrary, the defaulting Party shall not be
relieved of liability to the other Party for damages sustained by the non-defaulting Party by virtue of any
breach of this Agreement by the defaulting Party.
6.3 The above remedies shall be in addition to any other right or remedy available under this Agreement,
law, statute, rule, and/or equity.
6.4 The failure to insist upon strict performance of any provision or to exercise any right under this
Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing.
Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
7. MISCELLANEOUS PROVISIONS
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7.1 Independent Parties
It is mutually understood that this Agreement does not create an employment relationship between the
Parties, nor does it create a partnership or joint venture, nor does it constitute a cooperative agreement
or joint powers agreement. No third party shall be entitled to any rights or benefits under this Agreement.
7.2 Liability and Insurance
Each party agrees that it will be responsible for its own acts or omissions and the results thereof, to the
extent authorized by law, and shall not be responsible for the acts or omissions of the other party and the
results thereof. The COUNTY’s and the SUBSCRIBER’s tort liability is governed by the provisions of
Minnesota Statutes Chapter 466. To the extent permitted by law, neither Party is liable for incidental,
consequential, special, punitive, or exemplary damages arising from System use or unavailability of the
System’s use due to force majeure. To protect itself against claims, loss, and damage to the Radio
Equipment and possible third-party claims, each SUBSCRIBER shall insure the radios and equipment
through their respective insurance provider as deemed appropriate.
7.3 Data Privacy
COUNTY, SUBSCRIBER, and respective officers, agents, owners, partners, employees, volunteers or
subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13, and all other applicable state and federal laws, rules, regulations and
orders relating to data privacy or confidentiality, and as any of the same may be amended.
7.4 Records – Availability/ Access
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5 (as may be amended), all
parties agree that the COUNTY, SUBSCRIBER, the State Auditor, the Legislative Auditor or any of their duly
authorized representatives at any time during normal business hours, and as often as they may reasonably
deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books,
documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the
SUBSCRIBER or COUNTY and involve transactions relating to this Agreement. Such materials shall be
maintained, and such access and rights shall be in force and effect during the period of the Agreement
and for six (6) years after its expiration or cancellation.
7.5 Agreement Administration
In order to coordinate the services of the SUBSCRIBER with the activities of the COUNTY so as to
accomplish the purposes of this Agreement, [ORGANIZATION CONTACT NAME & TITLE, ADDRESS, PHONE,
FAX and EMAIL] shall manage this Agreement on behalf of the SUBSCRIBER and serve as liaison between
the COUNTY and the SUBSCRIBER.
7.6 Notices
Any notice or demand which must be given or made by a Party hereto under the terms of this Agreement
or any statute or ordinance shall be in writing and shall be sent via U.S. mail.
Notices to the COUNTY shall be sent to the Chisago County Administrator with a copy to the Department
of Enterprise Services (DES) at the address given below. Notice to the USER shall be sent to the
address(es) stated below.
To COUNTY:

Chisago County
c/o County Administrator

Chisago County Board of Commissioners
September 2, 2026

COPY: Chisago County ARMER Program Manager
c/o Department of Enterprise Services (DES)
70

313 North Main St. Suite 170
Center City, MN 55012

313 North Main St. Suite 140
Center City, MN 55012

To USER:

7.7 ARMER Subscriber/User Advisory Committee
7.7.A. A Subscriber/User Advisory Committee shall exist, comprised of two Chisago County Board
members and any interested representatives from SUBSCRIBER, to make recommendations to the County
related to public safety procedures and operations as they relate to the System and this Agreement. The
Subscriber/User Advisory Committee shall meet prior to February 15 each year and shall record and
distribute to members a listing of attendance, items discussed, and recommendations made. The COUNTY
must schedule each meeting. Written notice of the time and place of each meeting shall be mailed by
the COUNTY to the SUBSCRIBER at the address given in Section 7.6 above, at least two weeks prior to the
meeting. For purposes of this section, notice shall be effective as of the date of mailing.
7.7.B. A Technical Issues Subcommittee shall exist, comprised of at least one representative from
the Chisago County Sheriff’s Office, at least one representative from the Chisago County Department of
Enterprise Services, and any interested representatives from SUBSCRIBER. The purpose of the Technical
Issues Subcommittee shall be to make recommendations to the COUNTY and SUBSCRIBER regarding
technical issues as they relate to the System and this Agreement, including certification of new radios. The
Technical Issues Subcommittee shall meet a minimum of two times per year and shall record and distribute
to members a listing of items discussed, and recommendations made. The COUNTY must schedule each
meeting. Email notice of the time and online meeting link shall be mailed by the COUNTY to the
SUBSCRIBER at least two weeks prior to the meeting. For purposes of this section, notice shall be effective
as of the date of mailing email invite.
7.8 Minnesota Laws Govern and Severability
7.8.1. The Laws of the State of Minnesota shall govern all questions and interpretations concerning the
validity and construction of this Agreement and the legal relations between the Parties and performance
under it. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located
within the County of Chisago, State of Minnesota. Litigation, however, in the federal courts involving the
herein parties will be in the appropriate federal court within the State of Minnesota.
8.8.2 In the event any provision of this Agreement is prohibited, deemed invalid, or unenforceable said
finding or determination shall not impact, prohibit, invalidate or result in the unenforceability of any other
provision, to the extent any other provision is independent, severable, and remains valid and enforceable.
8. DISPUTE RESOLUTION
8.1 Grievance Procedure. A grievance governed by this section is defined as a dispute or disagreement
related to the financial terms of this Agreement or the inability of the parties to reach a mutually
agreeable System SUBSCRIBER Agreement in the future regarding the financial terms contained in section
2.4 of this Agreement. The parties are committed to resolving the occurrence of any grievance on an

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informal basis at the earliest opportunity. If the matter is not resolved by informal discussion, it shall be
settled in accord with the following procedure.
8.2 Mediation. If the parties are unable to resolve the grievance informally, either Party may submit a
letter stating its desire to move forward with mediation of financial terms contained in section 2.4 of the
Agreement. The mediation shall be administrated by the Bureau of Mediation Services (BMS) located at
1380 Energy Lane, Suite Two, Saint Paul, Minnesota 55108.
8.3 Mediation Fees. The parties shall share the mediator’s fee and any filing fees equally. The mediation
shall be held at a mutually agreed upon time and location and as accommodated by BMS.
8.4 Mediation Enforceability. Agreements reached in mediation shall be enforceable as settlement
agreements in any court having jurisdiction thereof.

[Signature Page Follows]

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The USERSUBSCRIBER and the COUNTY having duly approved this Agreement on the dates set forth
below have authorized the designated officials to sign and execute this Agreement, and agree to be bound
by the provisions set forth herein
COUNTY APPROVAL
Reviewed and approved as to Form:
JANET REITER, COUNTY ATTORNEY
By:

COUNTY OF CHISAGO
STATE OF MINNESOTA

Name (Print): ______________________Date _______
Chair Board of Commissioners

Dated: August 18, 2026

Signed: __________________________________

Attest: ___________________________________
Interim County Administrator

SUBSCRIBER APPROVAL
USER – ______________________________________

Signed: ________________________________________
Name (Print):_______________________ Date _______
Position/Role: ___________________________________
and
Signed: ________________________________________
Name (Print):_______________________ Date _______
Position/Role: ___________________________________

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Communications System Subscriber Agreement
Appendix A: Chisago County Certified Radio models
1. Current Manufacturer supported radios:
Portable
APX 900 – Only for non-public safety agencies (Example Public works departments)
APX 6000 BN model – Allowed for all agencies
APX 6000 BN XE (Larger top controls and display) BN Model – Allowed for all agencies, typically
some fire departments choose these
APX 8000 model (multi-band capability) – Allowed for all agencies
Mobile
APX 6500 BN model – Allowed for all agencies
2. Current Manufacturer supported radios with End of Support date announced:
Portable
None
Mobile
None
3. Radios out of Manufacturer support:
**NOTE: Any radio models below have reached end of support by the manufacturer and in the interest of
reliability and safety, the county will not allow these as new adds onto the radio system.
Portable
APX 6000 AN model – End of Support December 2023
APX 7000 – End of Support June 2023
XTS 2500 – End of Support December 31, 2019
Mobile
APX6500 AN model – End of Support September 30, 2025
XTL 2500 – End of Support December 31, 2019
4. Radios features/options
Required features to operate on the system:
700/800 MHz operating band
P25 Trunking system signaling capability
Must include Advanced System Key Enabled/Hardware key
Wi-fi capability for programming and firmware updates
Recommended features:
AES, DES Encryption with Multikey operation (if encryption is to be used)
Group Services – allows for alias updates
Intrinsically safe – typically for fire departments
XE rugged radio – larger control top knobs and display, includes intrinsically safe – typically for fire
departments
Impact Green housing – typically for fire departments
Be cautious of purchasing used APX Radios. Most do not include Advanced System key/Hardware key.
Radios will not be allowed on the system without this option. This will require SUBSCRIBER to purchase
this option directly from Motorola – which will only be available for purchase if the radio has not reached
end of support date.

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Communications System Subscriber Agreement
Appendix B: Radio Purchase Plan Terms
1. Upon a SUBSCRIBING agency engaging with the County Emergency Communication Services staff
for acquiring radios under the county Radio Purchase Plan Program, staff will work with
SUBSCRIBER to determine radio needs; make, model, quantity, etc.
2. A current quote for desired radio equipment will be requested by the COUNTY from equipment
vendors.
3. The Radio Quoted price plus $100 flat fee per SUBSCRIBER radio will constitute the full cost of the
Radio Purchase Plan.
4. The radio quote and a Radio Purchase Plan Approval Worksheet will be provided to the
SUBSCRIBER.
a. The Radio Purchase Plan Approval Worksheet will detail the requested equipment,
incorporate the radio quote pricing, confirm the Purchase Plan length, number of payments
and the amount of each payment.
b. The Radio Purchase Plan term will be 7 years (or 7 payments) for portable radios and 10
years (or 10 payments) for mobile radios. The total cost of the Payment Plan may be paid
off early at the SUBSCRIBER agency’s desecration with no penalty fee.
5. Radio accessories may be included in the Radio Purchase Plan cost and payment schedule only at
the initial start of the Radio Purchase Plan. Accessories include items such as desk chargers, vehicle
chargers, spare batteries and remote speaker mics. Any accessory replacements needed
throughout the life of the radio would be an additional cost to the SUBSCRIBER agency.
6. Upon the COUNTY receiving a signed radio lease Radio Purchase Approval Worksheet, the
COUNTY will order the radio equipment. The COUNTY has no control over lead time on receiving
radio equipment and is not to be held responsible for any delays.
7. When the COUNTY receives the radio equipment, SUBSCRIBER will be contacted, radio
programming person or vehicle assignment information will be collected, and radios will then be
programmed, configured in the radio system, and bench tested.
8. SUBSCRIBER will be notified when radio equipment is ready for pickup.
9. Installation and/or associated installation costs of radio equipment will not be the responsibility
of the COUNTY.

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