On the agenda: Charles City County meeting — data center (Apr 9)

EDA Monthly Board Meeting

April 9, 2026, 6:00 PM
Government Administration Building Training Room
109000 Courthouse Road Charles City, VA
1. Call To Order- Arnold Brown, Chair
2. Roll call of Board Members- Cynthia Boone, Director
3. Determination of the Presence of a Quorum
4. Approval of the Minutes – Cynthia Boone, Director
a. February 5, 2026
b. March 5, 2026
5. Financial Report – Cynthia Boone, Director
6. New Business – Cynthia Boone, Director
a. Retention Letter- Spilman Thomas & Battle
7. Old Business
a. Market 5 Electronic Payments

i. QuickAccept Service- Dawn Everton, Business Relationship Manager,
Chase Bank
ii. Truist Treasury
iii. Door Loop
8. Public Comment Period
9. Directors Report
a. Survey Response to Trainings
b. Marketing of Local Businesses
c. Upcoming Events
d. Budget Schedule
10. Chair Report/ Requests
11. Questions/Concerns
12. Meeting Schedule: The next meeting of the Charles City County Economic
Development Authority will be held at 6:00 PM on May 7, 2026, at the Government
Administration Building, 10900 Courthouse Road, Charles City, VA 23030.
13. Executive Session

I make a motion to go into closed session under Section 2.2-3711 of the Code of
Virginia for the purpose of discussing the salaries of the Director of Economic
Development and Tourism as authorized under section 2.2-3711(A)(1) of the Code.
14. Adjournment

Regular Board Meeting
Minutes

February 5, 2026
6:00 PM
Government Administration Building
Training Room
109000 Courthouse Road, Charles City, VA
1. Call To Order- Arnold Brown, Chairman
2. Roll Call / Quorum- Cynthia Boone, Director
Roll call was conducted by Cynthia Boone, Director. Members present:
Arnold Brown, Chair
Adriane Hicks
Gregory Cotman
Dr. Brandy Rollins (Virtual)
David “Troy” Boroughs
Tony Harris (Absent)
Travis Johnston
3. Determination of the Presence of a Quorum: A quorum was confirmed.
4. Approval of Minutes:

Cynthia Boone stated that the next item on the agenda was the approval of the meeting
minutes. The Board was asked to provide any feedback or edits needed for the
January 8, 2026, meeting minutes.
David Boroughs stated that, in the roll call, Gregory’s name was misspelled, as well as
his own.
Adriane Hicks requested that “-ne” be added to the end of her name and that the
correction also be made in the roll call.
Gregory Cotman noted his name was also misspelled.
No additional edits were presented.
Staff requested a motion to approve the meeting minutes with the necessary corrections.
Mr. Brown asked for a motion.
Adriane Hicks made a motion to approve the corrected minutes.

Gregory Cotman seconded the motion.
The motion was properly made and seconded. The Chair called for a vote.
Motion carried unanimously (Minutes approved).
5. Financial Report (January 2026)-Cynthia Boone stated that, unfortunately, the
financial report was not available this month due to technical issues retrieving it from the
bank. The updated report will be provided at the March meeting and will include both
January and February numbers. Ms. Boone apologized and asked if there were any
questions regarding the missing report. No questions were presented. Ms. Boone also
stated that staff would follow up with the bank regarding the mailing of the statements.
6. Old Business (EDA Bylaws/Appointment of Officers)- The following item was old
business regarding the EDA bylaws and the appointment of officers. Mrs. Cynthia Boone
explained that the bylaws state officer appointments run for one year and end in December,
which is why new officers should be appointed in January.

After consulting with the Authority’s attorney, Jesse Bausch, the Board was advised it
could do either:
Make a motion to amend the bylaws so the officer appointments made in November 2025
would run through December 31, 2026; or
Follow the bylaws as written and conduct new nominations and elections for terms
ending December 31, 2026.
The attorney confirmed that either option would be acceptable because the EDA Act
governs generally, while the bylaws control officer appointments and may be amended or
suspended by majority vote.
Cynthia Boone asked the Board to decide which direction it wished to take.
Mr. Brown stated his opinion was to stay with the current bylaws, but opened the floor
for discussion and a motion. He asked whether the Board wanted to amend the bylaws or
follow them as written, and to make new nominations that evening, noting that officers
had just been elected in November.
Mr. Travis Johnston requested further discussion before a motion. He clarified that the
confusion raised at the last meeting was not about changing the month of elections, but
about filling vacancies, as in other boards, where a vacancy is filled only for the
remainder of the term, which would still expire in December. He also noted that only a
Chair and Vice Chair had been elected previously, and that the Secretary and Treasurer
positions still needed to be filled to complete the officer slate.
Chairman Brown asked if there were any motions to make changes.
David Boroughs stated he did not make a motion to change the bylaws; it was a nonmotion.

Mrs. Cynthia Boone stated that the Board could proceed with nominations for Chair, Vice
Chair, and Treasurer/Secretary using the same process as in November. She explained
that nominations would be taken for each office, followed by a roll call vote.
Chairman Brown asked whether there was agreement to proceed. Hearing no objections, the
Board proceeded with officer nominations.
Chair
Cynthia Boone opened nominations for Chair.
Adriane Hicks nominated Mr. Arnold Brown. No other nominations were made.
A roll call vote was conducted. By majority vote, Mr. Arnold Brown was elected Chair.
Vice Chair
Mrs. Cynthia Boone opened the floor for nominations for Vice Chair.
Mr. Travis Johnston nominated Ms. Adriane Hicks. No other nominations were made.
A roll call vote was conducted. By majority vote, Ms. Adriane Hicks was elected Vice Chair.
Treasurer/Secretary
Mrs. Cynthia Boone opened the floor for nominations for Treasurer/Secretary (one combined
position).
Travis Johnston nominated Dr. Brandy Rollins. Dr. Rollins declined the nomination.
Dr. Brandy Rollins then nominated Mr. Gregory Cotman.
Travis Johnston then nominated Mr. David Boroughs for the position. Mr. Boroughs
declined the nomination.
Travis Johnston then nominated himself for the position.
Cynthia Boone conducted a roll call vote:
Travis Johnston-Travis Johnston
David Boroughs-Travis Johnston
Arnold Brown- Gregory Cotman
Adriane Hicks- Gregory Cotman
Gregory Cotman-Gregory Cotman
Dr. Brandy Rollins-Gregory Cotman
By majority vote, Mr. Gregory Cotman was elected Treasurer/Secretary.

Cynthia Boone confirmed that the officers elected for terms running through December 31,
2026, are:
•

Chair: Arnold Brown

•

Vice Chair: Adriane Hicks

•

Treasurer/Secretary: Gregory Cotman

7. New Business (VIP Account)- The following item on the agenda was a presentation
regarding the Authority’s VIP Account.

Cynthia Boone introduced Mr. Steve Mulroy, Managing Director of VML Vaco Finance,
along with Mr. Scott Helenack, Deputy Director.
8.
Mr. Steve Mulroy, Managing Director with VML Vaco Finance, provided an overview of
the Virginia Investment Pool (VIP). He stated that VML Vaco Finance serves as the
administrator for VIP and coordinates program participation, staffing, and education for
local governments and authorities.
Mr. Mulroy explained that VML Vaco Finance began in 2003 and is governed by a
Board of Directors comprised of local government officials, including finance directors
and city/county managers. He stated that he and Mr. Scott Helenack are registered
municipal advisor representatives, and that the firm provides services in three primary
areas: investments, financing/municipal advisory, and accounting services. He noted that
total assets in the investment programs are approximately $6 billion.
Overview of VIP
Mr. Mulroy stated that VIP began in 2013, when local treasurers formed a working group
to develop an investment option for local governments and authorities. He noted that in
2017, the General Assembly passed legislation clarifying that VIP is a permitted
investment for political subdivisions in Virginia.
Mr. Mulroy emphasized that VIP is a cooperative investment program in which local
governments jointly invest, rather than a third-party product. He stated that as of
December 31, VIP held approximately $3.8 billion in assets with nearly 200 political
subdivisions participating.
Benefits of VIP
Mr. Mulroy highlighted that local treasurers are the program's owners and that a
representative board oversees the program. He noted VIP has an established performance
track record and that credit rating agencies rate the portfolios. He also stated that the
underlying securities are highly rated and the program is designed to be safe and secure.
Mr. Mulroy explained that participants have access to a secure online portal where users

can view account information and move money in and out. He noted that day-to-day
investment management is handled by an outside manager, PTMA Financial Solutions, a
registered investment advisor that manages over $150 billion in similar short-term fixedincome securities.
Board Representation
Mr. Mulroy stated that one strength of VIP is its board composition, representing
localities across the Commonwealth. He noted that New Kent County’s Treasurer serves
on the board, along with representatives from localities such as Virginia Beach and
Washington County, and authorities including the Hampton Roads Sanitation District. He
stated that VML and VACo executive directors also serve as ex officio members.
VIP Investment Options
Mr. Mulroy reviewed the current VIP investment options and noted the EDA is currently
invested in the 1–3 Year High Quality Bond Fund.
1–3 Year High Quality Bond Fund
Mr. Mulroy stated the 1–3 Year Fund has a more extended maturity profile than daily
liquidity options and is geared toward longer-term reserve funds (one year or longer). He
noted that funds can be accessed twice a month, on the 15th and the last business day of
each month.
He stated that the underlying securities are incredibly high quality, with a significant
portion in U.S. Treasuries and agencies, as well as high-quality corporate bonds. He
noted that the fund complies with the Virginia Investment of Public Funds Act and
carries an AA+ rating from S&P.
Stable NAV Liquidity Pool
Mr. Mulroy encouraged the Board to consider the Stable NAV (Net Asset Value)
Liquidity Pool for operating funds. He stated this option offers daily liquidity and a stable
dollar-in/dollar-out structure with no volatility. He said that funds can be linked to a bank
account and moved through the secure portal.
He noted the Stable NAV portfolio invests in high-quality short-term instruments such as
negotiable CDs, commercial paper, and repurchase agreements, and that it is rated AAA
by S&P.
Fixed-Term Portfolios (Coming Soon)
Mr. Mulroy stated VIP is launching a new fixed-term portfolio option, expected in
March, with maturities of 3, 6, 9, or 12 months. He described these as similar to a
certificate of deposit in that they allow participants to lock in a rate of return and receive
principal plus income at maturity. He noted that early withdrawal could result in
penalties or market losses and stated that these portfolios are rated AAA by Fitch.

Additional Discussion – Mr. Scott Helenack
Mr. Scott Helenack, Deputy Director, provided additional details regarding VIP Stable
NAV. He stated it is a safe fund with minimal volatility, daily liquidity, and competitive
rates. He noted that the VIP yield closely tracks the Federal Funds Rate and explained
how the rate has changed over time in response to Federal Reserve actions.
Mr. Helenack also discussed the 1–3 Year High Quality Bond Fund. He emphasized that
it is actively managed and designed for longer-term funds, and that it can experience
minor volatility due to interest rate movements. He explained that returns improved after
the period of high inflation and rate increases following COVID and stated that the fund
had strong performance in the last year.
Mr. Mulroy reiterated that volatility in the 1–3 Year Fund is expected and tied to interest
rate changes and encouraged participants not to panic if a statement shows a negative
period. He emphasized that the fund has an S&P “S1” rating, indicating low volatility
compared to other bond investments.
Mr. Mulroy summarized that VIP offers three complementary strategies—Stable NAV
for short-term cash and operating needs, fixed-term portfolios for known short-term
timeframes, and the 1–3 Year Fund for longer-term reserve funds.
Questions and Comments
Travis Johnston asked whether the return shown is received annually or monthly.
Mr. Mulroy stated that income is posted monthly.
Cynthia Boone noted the EDA currently has approximately $109,000 in the VIP account
due to interest earned and stated she could email the statement to the Board the following
day.
Travis Johnston noted that the previous financial report reflected approximately $19 in
interest earned and asked about the expected rate of return on the VIP account balance.
Mr. Helenack explained that the reported total return is a combination of coupon income
and price change and that it is not a simple direct monthly calculation.
VIP Account Discussion and Action Item
Travis Johnston stated that he understood the 5% return was annualized, but noted it
should still be more than the $19 in interest previously reflected. Mr. Scott Helenack
stated that the 5% is annualized and marked-to-market monthly, and that the monthly
movement reflects the coupon plus appreciation or depreciation in bond values.
Travis Johnston stated that his question was where the VIP activity would be identified in
the EDA’s financial report, and where the results of those funds would appear.
Cynthia Boone stated she could begin providing the VIP account update each month as

part of the financial report. She noted that statements are received monthly and that she
can log in to the system to include that information.
Travis Johnston asked whether the Chair could be added to the login access list. Cynthia
Boone stated Mr. Brown would need to be set up in the system, and that the Treasurer
would need to add him. She said she only reviews the statements and does not have the
authority to transact, but that Mr. Brown would have authority in the account once added.
Travis Johnston stated that the VIP account is separate from Truist and is not currently
included in the EDA’s monthly financial report. Cynthia Boone noted that she has been
providing only the Truist checking account update, but can also provide VIP updates in
the future.
Travis Johnston stated that his expectation was to receive a monthly financial report on
all EDA assets.
Advisory Role Clarification
Travis Johnston asked about VML Vaco Finance’s advisory role and whether, because
the EDA has a VIP account, VML Vaco Finance provides advice on how to use other
EDA funds.
Cynthia Boone stated VML Vaco Finance had met with the EDA once when the account
was opened and has not been asked to return since then.
Travis Johnston asked Gregory Cotman whether the EDA has previously used a
financial advisor to provide guidance on financial matters.
Gregory Cotman responded that the EDA had not utilized a financial advisor in the past
because those responsibilities were handled by Dominique. He added that Dominique
maintained the financial information on her laptop and communicated directly regarding
those matters.

Mr. Steve Mulroy stated that VML Vaco Finance serves as a municipal advisor and can
advise on debt issuance, while the registered investment advisor is Public Trust. He
stated VML Vaco Finance can provide general information on the program, and how it
works, and if more detailed investment advice is needed, Public Trust can be included.
Travis Johnston asked whether VML Vaco Finance reaches out proactively with
investment ideas or recommendations, such as suggesting moving more funds into VIP.
Mr. Steve Mulroy stated that they do not reach out in that manner, like a broker or
financial advisor. He said they provide monthly statements, the website posts yield
information, and they hold webinars several times a year to provide program and market
updates. He stated they are also available if the EDA requests meetings or has specific
questions.

Mr. Scott Helenack stated they do not provide financial plans, but if the EDA reaches out
with questions, they will discuss details and provide information, including pros and
cons, as part of their support.
Dr. Brandy Rollins asked whether an annual review is automatically provided. Mr.
Mulroy stated that performance information is provided monthly and quarterly, and that
they are available to meet with staff or boards for updates and questions. Meetings can
also be scheduled if the Board desires additional review.
Dr. Brandy Rollins stated that it would be helpful for the Board to review quarterly
reports as a group before moving forward with a financial advisor, noting that previously
only one person seemed to receive and digest the information.
Chairman Brown stated he agreed and that the Board could meet to review the
information together.
Travis Johnston stated that, in the meantime, the Board could take steps. Mr. Mulroy
stated VML Vaco Finance can help review cash flows and time horizons to categorize
funds appropriately, and that Public Trust can be included for more tailored investment
advice if needed.
Travis Johnston stated this was not an expectation but a curiosity and noted that banks
often contact account holders proactively. He stated the Board needs to determine how to
obtain financial guidance.
Mr. Scott Helenack stated the Board can review the Stable NAV information, assess what
excess cash is currently earning at the bank, and consider moving funds that are sitting in
accounts with low returns.
Motion to Move Funds into VIP Stable NAV
Travis Johnston stated he would like to make a motion. He stated that the EDA has
money sitting in a Truist account earning very little, and that the EDA has discussed over
the past year doing something with those funds. He stated that the Stable NAV option is
lower risk and that leaving funds at Truist results in the lowest return.
Travis Johnston made a motion to transfer $1,000,000 from the Truist account to the VIP
Stable NAV account immediately, to begin earning interest as soon as possible. He stated
that the Board could follow up later with financial guidance and, if appropriate, consider
moving some funds into higher-return options.
Cynthia Boone asked for clarification about access to funds once moved, including
whether checks, a card, or other access methods would be available.
Mr. Mulroy stated that authorized signers can access the security portal and that the bank
account must be pre-certified. He stated that funds can be moved by wire or ACH. He
explained that wires initiated before 2:00 p.m. can be same-day, and ACH transfers are
next-day. He stated that if the EDA needed to move funds back to Truist (for example,
$25,000), it could be done easily by initiating the transfer through the portal.

Chairman Brown asked whether any penalties apply. Mr. Mulroy stated there is no
penalty.
Mr. Scott Helenack provided an example that municipalities can use VIP funds to make
payments such as bond payments and can move funds quickly to meet obligations,
including next-day or same-day transfers when needed.
Mr. Mulroy stated VIP does not charge wire or ACH fees, although banks may charge a
wire fee; ACH costs little to nothing. He stated the process is intended to be frictionless
for moving money in and out as needed.
Chairman Brown noted that moving $1 million would still leave funds at Truist for
operational use.
Travis Johnston stated that, for context, if the EDA had moved the funds earlier, the
interest earned could have covered expenses such as the Market 5 mural. He stated that
funds at Truist are earning very little. David Boroughs seconded the motion made by
Travis Johnston.
Chairman Brown stated the motion was properly made and seconded and called for a
vote. The motion carried (approved).
Cynthia Boone stated she would include relevant individuals on the email chain and
coordinate access to the account.
Mr. Mulroy stated VML Vaco Finance would assist with any questions and help walk
through the process.
Chairman Brown stated Truist would continue to serve as the primary checking account
for writing checks, while funds placed in VIP could remain invested until needed.
Mr. Mulroy, Mr. Helenack, and staff thanked the Board.
b. Business Growth Grant Applications-Applicant Presentations
Cynthia Boone stated the next agenda item was the Business Growth Grant applications.
She stated there were four applicants in the packet, but two applicants were present to
provide presentations: Simply Cycle and Scott’s Suds & Soft Wash. She noted all four
applicants were invited and notified of the meeting and all indicated they planned to
attend; however, only Simply Cycle and Scott’s Suds & Soft Wash were present. She
stated presentations would begin with Simply Cycle, followed by Scott’s Suds & Soft
Wash. Cynthia Boone then turned the floor over to Mr. Eli Dancy.
Simply Cycle – Presentation
Mr. Eli Dancy stated he is the owner of Simply Cycle, an indoor and outdoor cycling
company serving residents and tourists. He stated Simply Cycle has been operating in
Charles City for over four years with automated bike services. He stated their automated
bike locations include behind the Charles City Visitor Center, Indian Fields Tavern
along the Capital Trail, and a location near Reason Gas Station along Route 5. He stated

Simply Cycle has also begun indoor cycling at their Market 5 location.
Mr. Dancy stated Simply Cycle is requesting funding from the EDA Business Growth
Grant Program to upgrade its fleet of bicycles. He stated the business currently has 14
bicycles that have been in service for four years. He stated the bicycles are single-gear
and have experienced normal wear and tear, including tires, tubes, fading from weather
exposure, and cracked seats.

Mr. Dancy stated that based on surveys over the past four years, riders do not always
take full advantage of the Capital Trail due to single-gear bicycles and the terrain. He
stated the business’s goal is to replace the 14 single-gear bicycles with multi-gear
bicycles to improve the customer experience and encourage riders to spend more time
on the trail.
Mr. Dancy stated the grant request includes three primary goals:
1. Replace the 14 bicycles with multi-gear bicycles.
2. Add two electric bikes (e-bikes) to support seniors and individuals with accessibility
issues.
3. Purchase helmets to provide at no cost when individuals rent the electric bikes.
Mr. Dancy stated that if funding is approved, Simply Cycle would also be able to hire
one additional full-time employee, creating one job. He stated the employee would be
stationed at Simply Cycle during business hours (four days per week, 9:00 a.m. to 5:00
p.m.) to distribute helmets, provide information to tourists, assist renters, and support
riders who experience issues while riding.
Mr. Dancy stated the bicycles could also be branded with the EDA logo to reflect the
investment, either through a plaque or a decal.
Mr. Dancy stated the business’s goal is to execute the plan and have the upgraded
bicycle fleet operational by April 1, at the beginning of the spring season. He stated a
detailed execution plan was included in the application outlining ordering,
customization, and deployment.
Questions and Discussion
Adriane Hicks asked how many gears the new bicycles would have. Mr. Dancy stated it
would depend on funding and pricing, but options could include 10-speed or 12-speed
bicycles, and they would not be single-gear cruisers.
Adriane Hicks asked, on average, how often the bikes are rented. Mr. Dancy stated
rentals occur regularly, with higher ridership on weekends. He stated ridership
sometimes slows during very hot periods in August. He stated that because the rentals
are currently automated and there is limited on-site support, having a staff member

present could help increase ridership and improve customer experience. He also noted
that the addition of indoor space at Market 5 (including air conditioning) could support
riders during warmer months.
David Boroughs asked where the electric bikes would be located. Mr. Dancy stated the
electric bikes would be stored and rented from the Simply Cycle location. He stated that
during winter, the location is used for indoor cycling, and as the season changes, those
cycles would be replaced with the electric bikes stored inside.
David Boroughs stated the proposal was well written and asked how Simply Cycle
would protect the electric bikes from misuse, including by individuals who are not
elderly or disabled. Mr. Dancy stated they would not restrict electric bikes only to
seniors; however, he stated adding a staffed and monitored system would reduce risk
compared to the current fully automated model. He stated renters would sign waivers
and agreements acknowledging liability and responsibility. He stated they could
implement additional measures such as age limits and parental consent requirements for
minors, along with education on proper use.
Chairman Brown asked whether there were any additional questions. He thanked Mr.
Dancy and stated the grant proposal was well presented. Mr. Dancy thanked the Board.
Transition to Next Applicant
Cynthia Boone stated the next presenter would be Mr. Scott Dorian from Scott’s Suds &
Soft Wash and noted he had a video presentation to be shown.
Scott’s Suds & Soft Wash – Presentation
Mr. Scott Dorian, owner and operator of Scott’s Suds & Soft Wash, presented his
Business Growth Grant proposal. He stated that he provides pressure washing and soft
washing services and noted that this time of year is slow for pressure washing due to
cold weather conditions.
Mr. Dorian stated that in order to offset the seasonal nature of his business and maintain
income during the winter months, he plans to expand into Christmas light installation
services. He noted that he has previously worked for other companies that provide
Christmas light services and believes this expansion would be beneficial for both his
business and Charles City County. He stated he wants to make the service affordable
and enjoyable for families, especially children.
A short video presentation was shown outlining his proposal.
Summary of Video Presentation
In the video, Mr. Dorian stated he has 12 years of experience in pressure washing and
soft washing and is currently in his third year operating his own business. He showed
examples of residential homes, including his own and neighboring homes on Ruthville
Road, where he installed Christmas lights.
He stated that adding Christmas lights would:

•

Supplement income during the winter months

•

Increase marketing exposure for Scott’s Suds & Soft Wash

•

Create the potential for one or two additional jobs in Charles City County

He outlined his process:
•

Initial consultation and estimate

•

Custom preparation of lights

•

Installation beginning in late October or early November

•

Removal and storage after the holidays, if requested

He explained that pricing begins at a minimum of $1,200 for the first 100 feet, with
additional pricing per square foot and per strand. He noted the use of locally sourced
LED molded, epoxy-filled lights from S4 Lighting. He also discussed a newer product
called “King of String Lights,” which are permanent lights controllable year-round via
phone app or control box, though pricing updates are pending.
He identified the necessary startup equipment, including a 28-foot extension ladder and
essential lighting components such as socket wire, X wire, plugs, and C9 bulbs. He
emphasized that all lights are custom-made to fit each home or business.
Mr. Dorian clarified that pricing may vary based on supplier updates. He stated that
after installation, he will remove and store the lights in labeled containers. He noted that
unlike some competitors, he plans to charge approximately half the original installation
price for reinstallation in subsequent years.
He stated that during the holiday season, he will maintain the lights at no additional
cost. If a bulb or strand fails, he will respond within 24–48 hours and replace it at no
cost to the customer.
Mr. Dorian stated his long-term goal is to reinvest profits back into the company, add
equipment and vehicles, and within five years add at least one additional truck and
employees. He stated he currently has approximately 20 customers prepared to commit
for next season, representing nearly $24,000 in potential revenue, and he anticipates
needing assistance to fulfill that demand.
Questions and Discussion
David Boroughs asked whether he currently operates alone or employs others.
Mr. Dorian stated he currently operates alone but anticipates hiring help due to growing
demand.
Adriane Hicks asked whether lights must always be taken down after the season.
Mr. Dorian stated some mini lights can remain up year-round, as they are epoxy-filled
and weather-resistant. He noted the permanent “King of String” product is more costly
and still relatively new, and he would evaluate offering it based on pricing and

reliability.
Adrian Hicks asked about controlling larger C9 lights.
Mr. Dorian explained that he provides timers that can be set from dusk to dawn or
programmed to specific hours.
Chairman Brown thanked Mr. Dorian for his presentation. Mr. Dorian thanked the
Board.
Cynthia Boone stated that the remaining two grant applications were included in the
Board’s packet and asked whether the Board required a summary or highlights. The
Board indicated no additional review was needed at that time.
8. Public Comment Period
Adriane Hicks opened the public comment period and read the public comment guidelines,
stating that:
•

Each individual speaker is allowed three minutes.

•

Groups must identify themselves and are allotted up to five minutes total.

•

Comments must be directed to the Authority as a whole.

•

The Board will listen but will not engage in dialogue.

•

Written responses may be requested through the public comment response request form.

•

Disruptive or disrespectful behavior will not be permitted.

Cynthia Boone confirmed that the public comment period was open and asked if anyone
wished to speak. No one from the public wished to speak, and the public comment period
was closed.
9. Director’s Report
Cynthia Boone provided an update regarding the County audit report presented during the
Board of Supervisors meeting. Cynthia Boone clarified that the audit did not contain
findings related to the EDA, but rather recommendations.
One recommendation referenced the Economic Development Authority and stated:
•

Transactions for the EDA are not being recorded in the County’s accounting system.

•

There is no approval document on EDA disbursements.

•

The recommendation suggested that EDA transactions be posted to the County
accounting system, bank accounts be reconciled monthly, and that all EDA

disbursements be approved and documented by signature.
Cynthia Boone clarified that the EDA maintains its own bank account and is not part of the
County’s accounting system. She further stated that she met with the Finance Director
earlier in the day to discuss the recommendations.
To address the recommendations moving forward, Cynthia Boone proposed:
•

Identifying a method to document EDA transactions within the County’s accounting
system to prevent future audit comments.

•

Creating a standardized approval form for any checks or transactions, to be signed by
the Chair and Treasurer prior to issuance.

Board Discussion
Travis Johnston asked for clarification, noting that it sounded as if the auditors were stating
there was no record of EDA transactions. Cynthia Boone clarified that the recommendation
focused on the lack of a formal approval document attached to disbursements, similar to the
County’s internal process.
Travis Johnston stated that all EDA transactions are approved by majority vote and recorded in
the official meeting minutes, which serve as the Authority’s documentation. He expressed
concern about the implication that there was “no record” of transactions.
David Boroughs concurred, stating that the Board should avoid creating unnecessary
bureaucracy if existing documentation is sufficient. She suggested communicating to the
auditors how the EDA currently documents and tracks transactions to determine whether that
process satisfies audit expectations.
Cynthia Boone agreed to discuss this further with the Finance Director and explore whether
meeting minutes could serve as sufficient documentation or whether an additional form would
still be required.
Annual Statements of Economic Interest
Cynthia Boone reminded Board members to complete their Statements of Economic Interest.
She noted that reminder emails had been sent by the Executive Secretary.
Board members confirmed receipt, and it was clarified that although the form may be
completed electronically, it must be signed in original (“wet ink”) and submitted.
Cynthia Boone concluded her report.
10. Chair’s Report

Chairman Arnold Brown inquired whether any public comment response forms had been
submitted from the previous meeting. Cynthia Boone confirmed that no forms were submitted;
therefore, no written responses were required.
Chairman Brown expressed appreciation for ensuring timely follow-up when applicable.

11. Board Member Comments
Travis Johnston referenced a request to add an agenda for the next meeting. Cynthia Boone
confirmed the item had already been placed on the upcoming agenda.
The Board briefly discussed the procedure for adding agenda items. Chairman Brown stated
that members should email agenda requests directly to Cynthia Boone, with the Chair copied,
rather than raising them during meetings.
The Board agreed to proceed with email submissions for future agenda additions.
Next Meeting
The next meeting of the Economic Development Authority will be held on March 5 at 6:00
p.m.
Executive Session
Adriane Hicks made a motion to enter closed session pursuant to:
•

Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of discussion with
legal counsel; and

•

Section 2.2-3711(A)(6) of the Code of Virginia, for the discussion and consideration
of the investment of public funds where competition is involved, specifically relating to
the EDA Business Growth Grant.

The motion was seconded.
Chairman Brown called for a vote. The motion passed unanimously.
The Board entered executive session, and members of the public were asked to exit the room.
Certification of Closed Session
Upon return to open session, Adriane Hicks made the following motion:
Motion: As required under Section 2.2-3712(D) of the Code of Virginia, the Charles City
County Economic Development Authority certifies that, to the best of each board member’s

knowledge:
1. Only public business matters lawfully exempted from the open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification applies;
and
2. Only such public business matters as were identified in the motion convening the closed
meeting were heard, discussed, or considered by the Board.
The motion was seconded by Travis Johnston.
Chairman Brown called for a vote.
The motion passed unanimously
Action Item: Hiring of Legal Counsel
Chairman Brown called for a motion regarding the hiring of independent legal counsel for the
Economic Development Authority.
David Boroughs made a motion to retain Spillman Thomas & Battle as legal counsel for the
EDA.
The motion was seconded by Travis Johnston.
Chairman Brown called for a vote.
The motion passed unanimously.
The Chair announced that Spillman Thomas & Battle will serve as the EDA’s legal
representative and is expected to attend the March 5 meeting.
Action Item: 2026 Business Growth Grant Award
Chairman Brown called for a motion regarding the recipient of the 2026 Business Growth
Grant.
Adriane Hicks made a motion to award the 2026 Business Growth Grant to Simply Cycle.
The motion was seconded by David Boroughs
Chairman Brown called for a vote.
The motion passed unanimously.
Chairman Brown announced that Simply Cycle will receive the 2026 EDA Business Growth
Grant.
Adjournment

There being no further business, Chairman Brown adjourned the meeting.

Regular Board Meeting
Minutes

March 5, 2026
6:00 PM
Government Administration Building
Auditorium
109000 Courthouse Road, Charles City, VA
1. Call To Order- Arnold Brown, Chairman
2. Roll Call / Quorum- Cynthia Boone, Director
Roll call was conducted by Cynthia Boone, Director. Members present:
Arnold Brown, Chair
Adriane Hicks, Vice Chair
Gregory Cotman, Treasurer/Secretary
Dr. Brandy Rollins
David “Troy” Boroughs
Tony Harris
Travis Johnston
3. Determination of the Presence of a Quorum: A quorum was confirmed.
4. Approval of Minutes:

Cynthia Boone stated that the next item on the agenda was the approval of the meeting
minutes. The Board was asked to provide any feedback or edits needed for the February 5,
2026, meeting minutes.
Travis Johnston stated that after reviewing the dialogue following our conversation about
the VIP financial presentation, there was a particular exchange that wasn’t included in the
minutes. I asked Mr. Cotman a question about how he receives financial advice on our
strategy as an EDA. His response was that Dominique handled all that, and none of that
dialogue is included in the minutes.
Attorney Michael Lockaby stated that he did not believe a separate motion was needed, as
the motion to accept the minutes would include the requested edit. He noted that the Board
could either defer approval until next month after the edit was made or approve the minutes
with the understanding that the change would be included, whichever the Board preferred.

Chairman Brown stated that they will proceed with accepting the change from Travis.
David Boroughs made the motion to accept the minutes, and Gregory Cotman seconded the
motion.
A vote was taken, but Travis Johnston voted “Nay” and expressed a preference to defer
approval until the next meeting so that the edits could be reviewed and verified.
Attorney Michael Lockaby stated that, for clarity, you are going to withdraw the motion
and defer this unless somebody decides to overrule you, and just wanted to make sure that it
was made clear that the motion was withdrawn.
Chairman Brown stated that we will withdraw the motion until the next meeting.
5. Financial Report (February 2026)-Cynthia Boone presented the financial report.
Cynthia Boone began with the general account, noting that the beginning balance for
February was $1,200,290.13. A withdrawal of $1,000,000 was made to establish the VIP
Stable NAV Liquidity Account. An additional outgoing check of $4,810 was noted for the
grant to Simply Cycle. The interest earned was $7.56, with an ending balance of
$195,461.69.
Chairman Brown gave clarification regarding the $4,810 amount and noted that the
actual grant was $4,800, with $10 attributed to a service fee. Ms. Boone confirmed the
correction.
Cynthia Boone then reviewed the Market 5 account, which had a beginning balance of
$20,610, $4,940 in deposits from lease payments, and an ending balance of $25,550.
Cynthia Boone presented the VIP One-to-Three-Year High-Quality Account. The
beginning balance for February was $109,341.75, with a withdrawal of $10.20, income
earned of $323.06, and a year-to-date income of $679. The average daily balance was
$109,586.24, and the month-end balance was $109,900.30. Dr. Brandy Rollins noted that the
$10.20 represented a monthly service fee, and Ms. Boone confirmed corrections had been
made.
Travis Johnston raised questions about the alignment of the numbers, noting that the
beginning balance, income, and withdrawals did not appear to reconcile. Ms. Boone
explained that she reports directly from the bank statements and agreed to follow up with
VIP for clarification.
Dr. Brandy Rollins also noted that she believes Travis Johnston was going back to the
January statement, which she also found incorrect. She asked that the discrepancy be
clarified with the bank, and Ms. Boone agreed to email the bank and confirm.
Cynthia Boone then presented the VIP Stable NAV Liquidity Account, which had a
beginning balance of $0, a contribution of $1,000,000, income earned of $523.11, and a
month-end balance of $1,000,523.11. She noted that the account was only active for part of
the month, which explained the lower earnings.

David Boroughs identified that the discrepancy in the financial report was due to an overlooked
unrealized gain/loss amount of $245.69 on the VIP statement. Once that amount is included, the
numbers reconcile correctly.
Travis Johnston asked whether a column for unrealized gains and losses should be added to the
financial report to ensure the balances align clearly, noting that the information is currently
buried deeper in the report.
Dr. Brandy Rollins agreed, stating that adding the column would be helpful for quick reference
and clarity.
Travis Johnston then asked about the VIP account that was recently opened, noting that only
$523.11 in interest was earned for February. He questioned the interest rate applied to the $1
million investment, citing a 4% rate from the presentation.
Dr. Brandy Rollins responded that the materials indicated an approximate rate of 3.8%.
David Boroughs confirmed that 3.8% was the rate shown in the materials.
Travis Johnston stated that, based on a 3.8% rate, the interest earned should have been higher
than $523.11.
Cynthia Boone explained that the account was only opened towards the last of the month.
Travis Johnston expressed concern about the delay, noting that the board had agreed to move
forward immediately after the February 5 meeting and that he expected the process to begin the
next business day.
Chairman Brown acknowledged the concern about timing but emphasized that board members
are volunteers with other responsibilities. He noted that Mr. Cotman acted as quickly as
possible under the circumstances and that the work was completed in good faith.
Travis Johnston acknowledged the circumstances but emphasized that, as elected officers,
board members have a responsibility to fulfill their duties in a timely manner.
Dr. Brandy Rollins suggested that the board consider updating the bylaws to establish clear
timelines and backup procedures for handling responsibilities to prevent similar issues in the
future while still acknowledging that members have personal obligations.
Cynthia Boone noted that adding Mr. Brown to the Truist account provides dual authorization,
which should help improve efficiency and speed up future transactions.
Dr. Brandy Rollins acknowledged that a solution has been put in place with two authorized
individuals, creating a backup/contingency plan for handling transactions moving forward.
Chairman Brown noted that with his addition to the account, the Board should be able to
improve efficiency and respond more quickly to financial transactions moving forward.
Travis Johnston cautioned that any bylaw changes should respect the Treasurer’s defined role
over funds, emphasize checks and balances through dual authorization, and suggest seeking
legal guidance to ensure proper oversight and access controls remain in place.

6.New Business (POLYCRETE USA, Bryant J. Wheeler, Executive Vice President
Cynthia Boone introduced Mr. Bryant J. Wheeler, Executive Vice President, Polycrete USA. &
Bruce Anderson, Exafort
Bruce Anderson introduced himself as representing Exafort and partners, explaining that the
presentation was not to sell or request anything, but to serve as a learning session and
introduction to their construction technology and how it can help data center developers build
facilities that are better neighbors to communities like Charles City County.
He noted that data center development is rapidly expanding across Virginia, bringing
opportunity but also concerns about noise, energy use, construction impacts, and long-term
environmental resilience. Exafort focuses on the structural shells of mission-critical buildings,
working to make them stronger, quieter, more energy-efficient, and faster to build.
Their system is a monolithic concrete envelope with integrated insulation and structural
reinforcement, designed specifically for data centers. In practical terms, this results in buildings
that are extremely durable, highly energy efficient, fire- and severe-weather-resistant, and
better at controlling sound, helping minimize impact on surrounding communities.
The system is a turnkey structural shell engineered for data centers, offers a predictable,
compressed schedule, and uses eco-friendly concrete. It is cost-competitive with tilt-up and
precast construction and supported by qualified installation teams. Unlike traditional methods,
it eliminates joints and seams, consolidates multiple construction steps into a single crew and
process, and uses prefabricated, custom-engineered components delivered and assembled
efficiently on site.
The structure provides environmental resiliency, including fire resistance (up to 4 hours), wind
resistance up to 250 mph, water intrusion resistance, and seismic compatibility, as well as
potential EMI shielding. The system can be built year-round and reduces construction risk
through streamlined processes.
Their organic concrete, produced on-site, incorporates rice hulls as aggregate, improving
strength and adding insulation value, while reducing waste and truck traffic. Materials include
recycled components, and the system is approved by major agencies. It also offers cost savings,
reduced HVAC costs, lower maintenance, and built-in soundproofing.
Finally, Anderson highlighted their team’s extensive experience across data centers, military
projects, and large-scale construction, emphasizing their ability to deliver efficient, resilient,
and community-conscious infrastructure.
Questions and Comments

Troy Boroughs You mentioned that the panels are cast on site, but you also said they are
precast. Can you clarify? Mr. Wheeler responded, "Yes, the formwork is manufactured in
the factory, and we produce a kit that is delivered to the site." The formwork is then
assembled on site, and the concrete is poured there.
Chairman Brown: How do you obtain your water source, and what type of well would be
required? Mr. Wheeler responded, we would likely need a well, but I can’t speak to the
specific details—the concrete specialist would need to address that. Water can either be
brought in by truck or sourced from a well on-site. Concrete production does require
water, but not in excessive amounts. Regardless of the method—precast or on-site
construction—water is always required when building with concrete. I represent
Polycrete, and many of the hotels and structures mentioned have been built using
Polycrete and related products. Our concrete is organic and uses less water than
traditional concrete. However, the water source would still be either on-site or delivered
by truck.
Chairman Brown: You mentioned the R-value is high for the concrete walls. What type
of roof system is used on these buildings? Is it a TPO roof, and what is the roof's Rvalue? Mr. Wheeler responded, typically, these buildings use a concrete slab roof—an
elevated slab system. The insulation and resulting R-value depend on the specific
requirements set by the engineers. The roof insulation is considered an additional
component.
Adriane Hicks: And this eco-friendly concrete can withstand winds up to 250 miles per
hour? Mr. Wheeler responded, Yes Ma’am.
Chairman Brown asked if there were any additional questions and Mr. Wheeler
responded, I would like to add something. Compared to tilt-up construction, which
typically transports four to eight wall panels on a 56-foot flatbed truck, our system allows
us to deliver approximately 5,120 square feet of wall material on a single 48-foot flatbed.
This significantly reduces the number of trucks needed by up to 5 times, resulting in less
road wear, reduced noise, and a lower impact on the community.
Chairman Brown asked whether you could clarify how that compares to a typical tilt
wall? How many tilt-up panels would that equal, and what are the typical dimensions?
Mr. Wheeler responded, A tilt-up wall is usually 8 to 10 inches thick, and you might
transport about five panels that are roughly 40 feet long and 10 to 12 feet wide per truck.
With our system, the panels are delivered flat, allowing us to transport the equivalent of
multiple tilt-up loads on a single truck. In comparison, what would require several trucks
for tilt-up construction can often be delivered in just one truck with our system.
Chairman Brown (Addressing audience) Only the EDA board may ask questions at this
time. The audience will have the opportunity to ask questions during the public comment
period. He then asked if there were any additional questions, which there were not and he
thanked the presenters.
7.

Old Business

a. Market 5 Application Reconsideration: Simply Cycle Business Expansion
Cynthia Boone, stated Mr. Brown, the next item on your agenda is regarding Mr. Eli
Dancy. Both items pertain to Simply Cycle. The first item in your packet is a request for
reconsideration of a previously submitted application to lease the unit next to his current
space at Market 5, Unit 2B.
During operating hours, patrons could come inside for a brief rest, cool down, or warm
up as needed. Amenities would include bar-top seating, phone charging stations, bike
charging stations, healthy snacks and beverages, a microwave, Wi-Fi, and informational
materials on local attractions and activities. The space would also facilitate bicycle
rentals, helmet distribution, and allow patrons to make payments, as well as collect and
return bikes and helmets during operating hours.
As previously stated, the item before you is not just the application, but a lease agreement
for your consideration and vote tonight. Mr. Dancy is present to answer any questions
regarding his proposal. Additionally, this request aligns with the grant you recently
approved for him and will help expand his business.
Travis Johnston stated, I have a question. I didn’t review the lease agreement word for
word, but is this the standard lease agreement used for all other tenants? Ms. Boone
confirmed it is the standard lease agreement.
Travis Johnston asked is this proposal on the floor for discussion?
Chairman Brown stated, Do you have any questions for Mr. Dancy regarding this
proposal?
Travis Johnston, Yes, I have one question. The proposal references Cool Hill Ventures
doing business as Simply Cycle. Can you clarify that relationship?
Eli Dancy, Yes, Simply Cycle is owned by Cool Hill Ventures and operates as a DBA.
Chairman Brown: Are there any additional questions for Mr. Dancy? If not, is there a
motion?
Travis Johnston stated I’d like to add a little context from my perspective. This is a
reconsideration of an application previously presented, and at that time a different
decision was made. In my opinion, the conditions now are very different. I appreciate
you coming back and presenting this again. Market 5 is a growing space for businesses,
and your business has proven very successful—so kudos to you. I also appreciate the
opportunity for us to take another look at this.
Travis Johnston stated with that, I move to approve the application as presented for
Simply Cycle.
Chairman Brown: Is that your motion? Is there a second?
Travis Johnston

Ms. Hicks: I second.
Chairman Brown: The motion has been properly made and seconded. All those in
favor? Any opposed?
Chairman Brown: The ayes have it. Thank you.
b. Business Growth Grant Recipient: Simply Cycle
Cynthia Boone: The next item on the agenda is the Business Growth Grant recipient.
During the last meeting, the board approved Simply Cycle as the FY26 Business Growth
Grant recipient.
Tonight, you will present the check to Mr. Dancy. I would also like to take a quick photo
for the newspaper, so could Eli come up? Ms. Boone informed Mr. Dancy she would be
providing him with the executed documents.
8. Public Comment Period
Adriane Hicks opened the public comment period and read the public comment guidelines,
stating that:
•

Each individual speaker is allowed three minutes.

•

Groups must identify themselves and are allotted up to five minutes total.

•

Comments must be directed to the Authority as a whole.

•

The Board will listen but will not engage in dialogue.

•

Written responses may be requested through the public comment response request form.

•

Disruptive or disrespectful behavior will not be permitted.

Cynthia Boone confirmed that the public comment period was open and asked if anyone
wished to speak
Rick Shone: My name is Rick Shone, and I am a county resident speaking on behalf of Old
Dominion National Bank. First, I would like to congratulate you all on voting to establish a
new investment fund. It is encouraging to see increased fiscal responsibility in the county.
However, despite emailing, calling, and meeting with the Executive Director to express our
bank’s interest in providing similar services, I was not included in the process or invited to
the meeting.
Our institution offers competitive rates and services comparable to those selected, often
outperforming competitors. While I am not asking for a revote, and I commend the board
for taking action to invest funds rather than losing potential revenue, I do believe this is a

highly competitive area. While you secured a good deal, it may not have been the best
available—particularly since there are service fees involved, whereas we offer free banking
with no associated costs.
I felt that being excluded from the process was improper. Additionally, I was not informed
that this matter would be discussed at that meeting, despite prior communication. I
acknowledge that scheduling conflicts played a role, as there were overlapping meetings
and I serve on multiple commissions, but I had made it clear that I would have attended if
invited.
Going forward, I encourage the board to ensure a more inclusive and competitive process,
as there may be better options available when proper analysis and outreach are conducted.
Thank You
Brandy Murano: I am speaking on behalf of a group—Charles City Citizens First—although
some members are unable to be here tonight. I serve as the director of this nonprofit, which was
formed in response to Diode.

I find it concerning that a company is presenting tonight about reducing noise within data
centers using Polycrete, when the primary noise concern is not inside the facility, but
outside. The real issue is the external noise from gas turbines, power plants, and large
generators. While employees inside may use ear protection, residents in the community are
the ones who must live with the ongoing noise.
I also have several questions. How quickly can a facility like this be built and
commissioned? How would it be decommissioned, and how would the land be restored?
From an ecological standpoint, once land is developed, it cannot truly be returned to its
original state.
Additionally, the presentation mentioned a four-hour burn rate. What does that mean in
practice? What toxins could be released into the air during such an event? How would
emergency situations be handled? Is our local fire department equipped with the proper
training, ladder trucks, and materials—such as specialized foam—to respond to these types
of incidents?
These are important considerations, especially given my 23 years of experience in
government, primarily in emergency management and law enforcement. In my view, it is
irresponsible not to address these questions and consider how they impact the community.
I would also like clarification on what Polycrete USA actually is and what materials it is
made from. Based on my research, it may not be as eco-friendly as presented and may
involve microplastics, which have been found in the human body, including in infants. This
raises additional health concerns.
Furthermore, if this material is highly flammable and potentially manufactured on-site, how
will those risks be managed?
Lastly, I want to address concerns about community engagement. Comments made online
by a representative of Polycrete USA were discouraging. If a company intends to do

business in this community, it should engage respectfully. Threatening residents with legal
action for raising concerns does not build trust—it creates division.
Strong businesses build relationships through transparency and respect, not intimidation. If
this company wants to be part of our community, it should begin by listening to and
respecting those who live here. Thank you.
Pat Davis: Hi, my name is Pat Davis, and I am speaking on behalf of a small group. There are two
individuals who live near me who were unable to attend tonight.

One of our primary concerns about locating a facility like this near our homes is particulate
matter pollution. Industrial fabrication processes generate what are known as PM10 and
PM2.5—microscopic airborne particles produced by industry and traffic. These particles
are extremely small—about 1/30 the width of a human hair—and are highly toxic. Because
of their size, they can penetrate deep into the lungs and enter the bloodstream. Public health
studies have linked them to asthma, cardiovascular disease, stroke, and other serious
conditions.
These particles can remain airborne and travel miles from their source, depending on wind
and weather conditions. While the eco-friendly structure using rice hulls sounds beneficial,
it was also mentioned that polycrete would be used. Polycrete contains expanded
polystyrene foam, which is made from styrene, a petrochemical compound.
Using premanufactured foam is one level of industrial activity, but manufacturing it on site
introduces additional concerns. If styrene or foam production is occurring here, that should
be clearly disclosed and evaluated as a petrochemical process, not light manufacturing. The
scale of emissions, chemical handling, and environmental oversight required would be
significant.
When polystyrene is molded, cut, or trimmed, it can release microplastics. These particles
have been detected in soil, waterways, the air we breathe, and even within the human
body—including blood, lung tissue, breast milk, and the placenta. Research links
microplastics to inflammation, immune system impairment, tissue damage, and other longterm health concerns.
Because these particles are so light, they can travel beyond facility boundaries and settle in
nearby neighborhoods, farmland, and waterways if not properly controlled.
We have several important questions:
•

Can the company provide a detailed estimate of particulate emissions and how far they
may travel?

•

Will expanded polystyrene be manufactured on site or brought in pre-made?

•

If manufactured on site, what measures will prevent pellet loss, airborne fragments, or
microplastic contamination?

•

What safeguards will prevent particulate matter from reaching homes, farmland, and
waterways?

•

Can they provide evidence that these controls have been successfully implemented
elsewhere?

•

Can they guarantee that there will be no air, water, or noise pollution?

If the answer to that last question is no, then this facility does not belong in this location.
Charles City County’s natural resources are not easily restored once compromised. Great
caution should be exercised before introducing processes that create pollutants so close to
where people live and breathe. Thank you.
Lloyd Carter: Good evening, my name is Lloyd Carter. I would like to see more visuals or
examples of the structures being discussed. There seems to be some inconsistency in the
presentation—at one point, it was stated that materials are being transported on trucks, and
at another point, that a concrete plant would be set up on site. There was also mention of
constructing buildings without what appears to be expansion joints, which raises questions
for me.
I would also encourage the presenters to simplify and clarify their messaging. Multiple
company names have been referenced, and it would be helpful to narrow it down to one
entity so there is clear accountability and understanding of who is responsible. Thank you.
Irene Charms: My name is Irene Charms, I am speaking as an individual, and I want to
focus on health concerns, which are very important to me given my background.
There is a phrase researchers use today that should give all of us pause—many children are
now being born “pre-polluted.” This means scientists are finding industrial chemicals and
plastic particles in the bodies of newborn babies before they even take their first breath.
That alone should make us think carefully about the decisions we make locally.
We often hear discussions about protecting ourselves from foreign threats or reducing
dependence on other countries, and those are important conversations. However, we must
also recognize that one of the greatest risks to our health and communities can come from
pollution we allow in our own backyard.
If our goal is to protect American families, land, and water, that responsibility begins at the
local level, with decisions made in rooms like this. No parent wants to think that the air
their children breathe or the water their family drinks contributes to long-term health
problems.
Scientists are documenting that people are now beginning life already carrying a burden of
industrial contamination. While we cannot control what other countries do, we can control
what we allow to be built in our own communities.
Protecting our environment and protecting our people are not separate goals—they are the
same goal. As you consider this project, I ask that you weigh not only the economic
benefits being presented, but also the long-term health of the community.

The choices made today will determine the kind of environment the next generation is born
into. Thank you.
Tracy Floyd: My name is Tracy Floyd, speaking as an individual.
I thought the presentation was well done, and if we were in the data center construction
business, I might be fully supportive. However, there was no clear explanation as to why
this proposal was being presented to this body. It appears that the intent may be to establish
a manufacturing facility in the county to produce materials for modular data centers, though
that is speculation.
I also question why this was brought before this group, as the authority to approve such a
project ultimately lies with the Planning Commission and Board of Supervisors. It seems
possible that this presentation is intended to influence future recommendations.
Additionally, while the presentation focused on reducing internal noise, it did not address
the much larger concern of external noise, particularly from gas turbine power plants
associated with data centers, which operate continuously.
There are also environmental concerns, particularly regarding wetlands in the proposed
area. That land may not be appropriate for industrial zoning. Airborne pollutants can enter
water systems, groundwater, and ultimately drinking water. Water usage for such projects
can impact all residents, potentially depleting wells and placing additional burden on the
county to provide resources.
This also raises concerns about whether the county could handle potential environmental or
legal impacts associated with such development.
I urge the board to carefully consider both the environmental and fiscal ramifications of
allowing large-scale industrial projects in environmentally sensitive areas.
As someone with a background in environmental science, I take these concerns seriously.
Ecosystems provide essential services—such as water filtration and flood control—at no
cost, and once disrupted, they cannot easily be restored. Thank you.
Chairman Brown: Are there any additional public comments?
I would like to offer some reassurance to those present—if there were ever a vote on this
matter, I want to be clear that I agree with the concerns raised. I would not vote in favor of
this proposal.
Travis Johnston: Mr. Chair, if I may add a comment.
If anyone is looking for someone to hold responsible for this presentation being on tonight’s
agenda, that would be me. The individual reached out requesting an opportunity to present.
There was no prior consideration, promises, or plans associated with it—it was simply an
opportunity to place an item on the agenda for discussion.
Additionally, I want to acknowledge that we have reinstated the public comment period to

encourage dialogue. The intent is to provide transparency, allow open discussion, and share
information so that different perspectives can be considered.
So again, if there is any concern about this presentation being included, I take responsibility
for that decision.
Chairman Brown: Responsibility has been noted. We will now move on. No motion is
needed—we are proceeding to the Director’s Report.
9. Director’s Report: Cynthia Boone
a. Doorloop: Cynthia Boone stated, The next item is the Director’s Report. In your

packet, you will see a few slides regarding our efforts to establish a convenient electronic
payment system for tenants to pay their monthly lease payments. We initially

attempted to work with the county’s existing vendor used for tax payments,
beginning around July. However, despite ongoing efforts and follow-ups—on
which Mr. Brown has been copied—we have not received a resolution. As a
result, we explored alternative software options, and in your packet you will find
information on DoorLoop. This platform would allow tenants to log in, make
lease payments, track their payment history, and generate financial reports. It also
provides features such as late payment alerts and the ability to automatically
apply late fees. DoorLoop is a nationally recognized platform. The annual cost is
$1,788. If approved, we can initiate payment immediately, and the system would
be fully operational within six to seven days. The platform also allows for
multiple users, so access can be provided to the Treasurer and Chairman to
monitor activity. My request to the board tonight is to consider approving the
purchase of this software to provide tenants with a more efficient and userfriendly payment option. Currently, payments are collected in person or via check
or money order, which has been our process since July. That concludes my
request.
Chairman Brown asked for any questions for Ms. Boone concerning Doorloop.
Dr. Brandy Rollins asked regarding DoorLoop, what is the typical number of
users for a system like this? Given that we have fewer than 10 tenants, I’m trying
to understand how that compares to the cost and typical usage.
Cynthia Boone, responded, yes, ma’am. When I met with DoorLoop, I explained
that Market 5 has only about 8 tenants. This platform works well for smaller
operations like ours, as it requires no minimum number of tenants. Some other
platforms, such as AppFolio, require 50 or more tenants, but DoorLoop
accommodates smaller groups.
Dr. Brandy Rollins asked, would the reporting simply reflect our current tenants,
without requiring a minimum number to generate meaningful results?

Cynthia Boone, responded Correct. It would track tenant payments, show how
much has been collected each month, and indicate who has paid and when.
Dr. Brandy Rollins: And would the system sync with the Truist bank account?
Cynthia Boone: That is an option, but it is not required. We can choose not to link
it to the bank, especially due to concerns about security. The primary purpose
would be to allow tenants to log in, make payments, and communicate through
the system. It can also be used for maintenance requests, though those would be
secondary features.
Dr. Brandy Rollins asked whether this would replace the current email-based
communication? And how would tenant removal work if someone leaves? Are
there any associated fees?
Cynthia Boone stated there are no additional fees for adding or removing tenants.
The cost is a flat annual fee of $1,788.
Dr. Brandy Rollins asked, do we currently use QuickBooks or any similar
system? It seems like there are several features included—how much of the
system would we use beyond rent collection and communication?
Cynthia Boone stated we do not currently use QuickBooks or any integrated
system. Right now, payments are tracked manually through receipts and bank
records. We could select the “Pro” option, not the premium version, because we
only need basic features—primarily rent collection and monthly financial
reporting.
Adriane Hicks asked whether, if approved, the $1,788 would be paid
immediately. And is there still a $149 monthly fee associated with it?
Cynthia Boone stated that the cost is $149 per month, which totals $1,788
annually. Due to county limitations, we are not able to set up recurring payments using

the Bank of America card. Therefore, the best option would be to pay the annual fee
upfront.

Dr. Brandy Rollins asked would this system be required for tenants moving
forward, or would it be optional?
Cynthia Boone stated that tenants have been requesting an electronic payment
option, so this would primarily support that need. However, they would still have
the option to pay by check or money order. Currently, payments are often made in
person and deposited the same day.
Travis Johnston added that I am not in favor of this proposal. It seems like an
unnecessary expense for managing payments from approximately eight tenants.
We have discussed that the EDA is not focused on operating as a landlord, and
implementing this type of system suggests otherwise. Given that future decisions
about Market 5 could change, I don’t believe this is the best investment at this

time.
Adriane Hicks stated I respectfully disagree. I think this is a good solution. It
simplifies the process and makes things easier, both for staff and tenants. Tenants
have been asking for an electronic payment option, and this eliminates the need
for coordinating in-person payments or handling checks. I value convenience, and
this type of system provides that ease.
Dr. Brandy Rollins asked whether there were any alternative options or support from
the county to integrate with existing electronic payment systems.

Cynthia Boone confirmed that attempts were made to use the same system
utilized for personal property payments. However, despite ongoing follow-up
since July, there has been no response from the company that the County has
utilized since December. She also noted that the setup for that system would
require a $500 fee.
Dr. Brandy Rollins asked whether the $500 fee was a one-time or recurring cost.
Cynthia Boone clarified that the $500 is a one-time fee.
Travis Johnston added that while he understands the desire for an easy payment
system, there may be alternative options worth exploring. He suggested looking
into services already available through the existing Truist bank account, such as
electronic payment or receipt features, rather than purchasing new software. He
also mentioned tools like Zelle or similar services as possible options, noting they
could provide a simple way to accept payments connected to the bank account.
Cynthia Boone responded that while such options could be considered, not all
tenants may have access to services like Zelle, particularly those using credit
unions, so it may not be a universal solution.
Travis Johnston agreed and clarified that Zelle was just an example, and the
broader idea is to explore any services already included with the current bank
account.
Chairman Brown suggested tabling the matter until the next meeting to allow
time to research alternative solutions. He invited both Ms. Boone and Mr.
Johnston to gather additional information and present options at the next meeting.
The item was then tabled.
b. Business Survey/Hopewell/Prince George Chamber
Cynthia Boone reported that a business survey was sent to approximately 200
businesses listed in the directory to gather input on their needs and interest in
potential quarterly “lunch and learn” sessions. She noted that only a few
responses have been received so far and the information is being shared for
informational purposes.
Dr. Brandy Rollins asked whether there were any issues with incorrect contact

information, such as bounced emails, that might explain the low response rate.
Cynthia Boone explained that the contact list had already been updated to remove
bounced emails, but engagement has remained low. She noted that during her
nearly three years in the role, businesses tend to respond only when they find the
information directly beneficial. Out of over 200 businesses, only four responded
to the survey. She added that limited engagement may be due to the outreach
coming from a government entity, as some businesses may be hesitant to respond.
To improve participation, she plans to partner with the Hopewell/Prince George
Chamber, as businesses may be more responsive to outreach from an external
organization. She also added that this is not the first attempt to engage local
businesses. Previous efforts have included sending newsletters, visiting the
industrial park door-to-door, and mailing letters requesting information. She
noted that low engagement is common not only in this locality but also in others,
and that businesses typically reach out only when they have a specific need. Ms.
Boone asked if there were any questions about the business survey or partnering
with Prince George Chamber?
c. Market 5-Shop the 5
Ms. Boone presented the flyer for Market 5 and shared that, instead of focusing
on concerts this year, the EDA will introduce a new event called “Shop the 5.”
The event will take place every third Saturday from March through October,
starting at 10:00 AM, with live music from 12:00 PM to 3:00 PM.
She explained that up to 10 additional vendors will be invited to participate due to
space limitations, with the goal of adding variety—such as additional food
options—to help increase foot traffic and benefit existing tenants.
The event has been promoted online, published in the New Kent newspaper, and
shared via email with vendors. Flyers will also be mailed out. Ms. Boone noted
that tenants were informed and, although they did not respond, she assumes they
are supportive of the initiative.
She then asked if there were any questions regarding “Shop the 5” on Saturdays.

d. Ride & Chill Event – May 2
Ms. Boone reported that the EDA received a grant from the Virginia Tourism
Corporation through the “Drive Tourism” program, which highlights Route 5 and
Route 10 as part of a motorcycle driving trail that includes Charles City County.
As part of this initiative, an event will be held on May 2 from 11:00 AM to 4:00
PM in partnership with the Sheriff’s Office, which is establishing a motorcycle

unit. Proceeds from the event will support the development of that unit.
The day will begin with a “5 & Dime” motorcycle ride hosted by the Sheriff’s
Office, with registration fees of $25 per bike and $5 per passenger. The ride will
start at 9:00 AM and conclude at the Social Center, where a free public event will
take place.
The event will be open to motorcycles, Slingshots, and other participants, as
well as the general public. Activities will include music and food trucks, and
attendees are encouraged to bring lawn chairs. Pets will not be permitted.
The event has been promoted to the public through newspapers and radio, and
vendors are currently being recruited to participate.
Adriane Hicks asked how far is the ride?
Cynthia Boone explained that the Route 5 and Route 10 trail includes Charles
City, James City, Surry, Prince George, and Hopewell, forming a loop. She noted
that the motorcycle ride is expected to start at the courthouse, travel the route,
cross a ferry, and end at the event at the Social Center.
e. Incident at Sandy Point Event – April 18
Cynthia Boone shared that the VA250 Committee will host its final event on Saturday,
April 18, at 2:00 PM, in recognition of the 250th anniversary (July 4th of this year). The
event, titled “The Incident at Sandy Point,” will be a brief program commemorating the
skirmish that occurred at the Sandy Point ferry on April 18, 1776.
The event is being held in partnership with the Williamsburg Chapter of the Sons
of the American Revolution and the Charles City County VA250 Committee. Flyers
will be shared on social media.
f. FAM Tour – April 15
Cynthia Boone reported that the FAM (Familiarization) Tour is scheduled for April 15.
This initiative brings concierges and regional visitor center representatives to Charles
City County to learn about local attractions, so they can better promote the area to
visitors.
She noted that the county is working with Innovative Marketing, which distributes
rack cards to the resorts. This is the second year hosting the tour, with the first held in
2024. Attendance will be limited to approximately 25 participants.
The tour is not open to the public and is intended specifically for concierges and
tourism-related representatives.

g. Visit Charles City Commercial
Cynthia Boone attempted to show the commercial that is running on social media,
there were some technical difficulties.
Cynthia Boone reported that the county’s promotional commercial is currently
running on social media and streaming platforms, including Roku, Hulu, and Tubi.
She shared that the commercial has received approximately 31,355 TV spots and is
airing on channels such as Fox News, The Weather Channel, NBC, CBS, The CW,
Univision, HGTV, and TLC. She stated that she would email the board a link to view
the commercial.
Dr. Brandy Rollins asked whether the commercial is also featured on the
VisitCharlesCity.org or tourism website?
Cynthia Boone responded that it is not currently on the website, but can be added.
h. Restaurant Week – March 7-15
Cynthia Boone announced that Restaurant Week will take place from March 7 through
March 15. Participating restaurants include Cul’s Courthouse Grille, Indian Fields Tavern,
Blue Heron Restaurant, Frank’s Grill, Peace Hill, and Breeze-Inn.
She explained that the initiative is intended to increase foot traffic during the
winter months, boost sales for local restaurants, and encourage tourism in Charles
City County.
Ms. Boone concluded her report, and the meeting moved to the Chair’s report and
requests.
10. Chair’s Report
Chairman Arnold Brown expressed appreciation for Ms. Boone’s efforts in
organizing the various events and encouraged EDA members to attend as many as
possible, acknowledging everyone’s busy schedules. He thanked Ms. Boone and
concluded his report.
11. Board Member Comments
Cynthia Boone asked if there were any questions or concerns from the EDA board. She
then noted that the next scheduled meeting is April 2, which falls during her children’s spring
break, and she has prior vacation plans.
She requested that the EDA reschedule the meeting so she can attend and ensure
everything is properly prepared. She suggested either moving the meeting to the week
before or after or possibly using the time to hold an EDA retreat instead. She stated that
the board could consider planning a retreat in place of the regular meeting.
Travis Johnston stated that a retreat had been considered previously but there was

confusion about how to properly conduct it under FOIA requirements. He emphasized
the need to ensure the retreat is structured correctly, including public access.
Chairman Brown acknowledged the prior confusion and asked Attorney Lockaby
whether a retreat could be held off-site without notifying the pubic.
Attorney Lockaby clarified that the meeting must be advertised at least 3 working
days in advance and held at a location accessible to the public, even if attendance is
minimal. He added that unless the agenda qualifies for executive session, the meeting
must be called in open session, with any closed session occurring in accordance with
legal requirements.
Attorney Lockaby further explained that while certain discussions (such as specific business
matters) may be held in closed session, the meeting overall must still be publicly advertised and
accessible, with proper procedures followed.
Adriane Hicks and Dr. Brandy Rollins stated that they preferred moving the meeting to the
following week.
Travis Johnston & Chairman Brown both agreed that the week after would work.
Adriane Hicks suggested Thursday, April 9th.
Chairman Brown called for a motion to move the April 2nd meeting to April 9th.
Dr. Brandy Rollins made a motion to reschedule the meeting from April 2nd to April 9th.
Travis Johnston seconded the motion.
Chairman Brown called for a vote. With no opposition, the motion passed, and the April 2nd
meeting was officially rescheduled to April 9th .
Next Meeting
The next meeting of the Economic Development Authority will be held on April 9, 2026, at
6:00 P.M.
Executive Session
Cynthia Boone introduced the final agenda item, executive session, and noted that the board
could either remain in the room and ask the public to leave or move to another location.
Chairman Brown stated that the board would remain in the room and asked the public to excuse
themselves.
Adriane Hicks made a motion to enter closed session pursuant to:
•

Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of discussion with
legal counsel; and

•

Section 2.2-3711(A)(6) of the Code of Virginia, for the discussion and consideration
of the investment of public funds where competition is involved, specifically relating to
the EDA Business Growth Grant.

Travis Johnston seconded the motion.
Chairman Brown called for a vote. The motion passed unanimously.
The Board entered executive session, and members of the public were asked to exit the room.
Certification of Closed Session
Upon return to open session, Adriane Hicks made the following motion:
Motion: As required under Section 2.2-3712(D) of the Code of Virginia, the Charles City
County Economic Development Authority certifies that, to the best of each board member’s
knowledge:
1. Only public business matters lawfully exempted from the open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification applies;
and
2. Only such public business matters as were identified in the motion convening the closed
meeting were heard, discussed, or considered by the Board.
Chairman Brown called for a second.
Dr. Brandy Rollins seconded the motion.
Chairman Brown called for a vote.
Attorney Lockaby advised that a roll call vote was required.
Cynthia Boone conducted the roll call:
Mr. Brown – Aye
Ms. Hicks – Aye
Mr. Burrows – Aye
Mr. Johnston – Aye
Dr. Rollins – Aye
Mr. Cotman – Aye
Mr. Harris – Aye
With all votes in favor, Chairman Brown declared the motion passed and adjourned the
meeting.

EDA OF CHARLES CITY COUNTY
CONSOLIDATED FINANCIAL REPORT :
II. TRUIST BANK ACCOUNT
Account: (***32106)

January
February
March
April
May
June
July
August
September
October
November
December

TRUIST BANK ACCOUNT II. Market 5
Account: (***32599)

January
February
March
April
May
June
July
August
September
October
November
December

VIP 1-3 Year High Quality
II. Bond Fund
Account: (***0001)

January
February
March

(Opened March 2022)
BEGINNING
BALANCE

Withdrawals

$1,149,056.34
$1,200,290.13
$195,461.69

$0.00
($1,000,026.00)
($76.00)

DEPOSITS *
$0.00
$0.00
$0.00

Outgoing Checks
$0.00
($4,810.00)
$0.00

OUTGOING
WIRES
$0.00
$0.00
$0.00

REVENUE BONDSWASTE MGMT
$51,233.79
$0.00
$0.00

FEE CREDIT/
(EXPENSES)
$0.00
$0.00
$0.00

INTEREST

ENDING BALANCE
$0.00
$7.56
$1.66

(Opened October 2024)
BEGINNING
BALANCE
$18,260.00
$20,610.00
$25,550.00

Withdrawals
($1,150.00)
$0.00
($109.51)

DEPOSITS *
$3,500.00
$4,940.00
$4,534.00

Outgoing Checks
$0.00
$0.00
$0.00

OUTGOING
ENDING BALANCE
WIRES
$0.00
$20,610.00
$25,550.00
$0.00
$0.00
$29,974.49
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

(Opened February 2024)
BEGINNING
BALANCE
$109,124.55
$109,341.75
$109,900.30

Contributions
$0.00
$0.00
$0.00

Withdrawels
$10.17
$10.20
($9.25)

Income Earned
$355.95
$323.06
$353.57

Income Earned
YTD
$355.94
$679.00
$1,032.57

Average Daily
Balance
$109,135.12
$109,586.24
$109,597.50

Current Unrealized
GL
($128.57)
($249.69)
($805.47)

Ending Market Value
$109,341.75
$109,900.30
$109,439.15

$1,200,290.13
$195,461.69
$195,387.35
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

April
May
June
July
August
September
October
November
December

VIP Stable NAV Liquidity
II. Pool
Account: (***5001

January
February
March
April
May
June
July
August
September
October
November
December

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

(Opened February 2026)
BEGINNING
BALANCE
$0.00
$0.00
$1,000,523.11

Contributions
$0.00
$1,000,000.00
$0.00

Withdrawels
$0.00
$0.00
$0.00

Income Earned
$0.00
$523.11
$3,225.19

Income Earned
YTD
$0.00
$523.11
$3,748.30

Average Daily
Month End Balance
Balance
$0.00
$0.00
$178,631.20
$1,000,523.11
$1,002,229.30
$1,003,748.30
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Michael W.S. Lockaby
540 512-1824
[email protected]

March 9, 2026

Mr. Arnold Brown, Chair
Economic Development Authority of
Charles City County, Virginia
10900 Courthouse Road
Charles City, Virginia 23030
c/o Ms. Cynthia Boone
[email protected]
Re:

Retention Letter—EDA of Charles City County

Dear Mr. Brown:
This letter will memorialize the terms under which our firm will provide advice and
representation to the Economic Development Authority of Charles City County, Virginia
(the “Authority”), as general counsel to the Authority to provide all services as directed by
you as to specific courses of action and matters (the “Matters”). Thank you very much for
considering us for this assignment. We appreciate the opportunity to be of service to you
and the Authority.
1.

Effective Date. The effective date for our engagement is March 1, 2026.

2.
Legal Services. Our firm will assist the Authority with advice and
representation related to the Matters. Our primary point of contact is anticipated to be Chair
Arnold Brown and Cynthia Boone, although the Authority may change the principal point
of contact at any time. We will act under their guidance regarding this representation. Our
primary client for this matter is the Board of Directors. Our firm will render its services
hereunder primarily through Michael Lockaby, and he is the primary attorney responsible
to the Authority. Our firm may from time to time use other attorneys in the firm to assist
or substitute for Mr. Lockaby, anticipated to be primarily Arthur E. Anderson II and
Suzanne Y. Pierce, particularly in matters where they possess particular or specialized

Spilman Thomas & Battle, PLLC
310 First Street, Suite 1100 | PO Box 90 | Roanoke, Virginia 23002-0090 | P 540.512.1800 | F 540.342.4480
West Virginia | North Carolina | Pennsylvania | Virginia | spilmanlaw.com

Economic Development Authority of
Charles City County, Virginia
March 9, 2026
Page 2

knowledge on individual issues, in order to obtain work more economically for you, in
emergency situations, and at times when he is unavailable.
3.
Charges. We will perform the work for the Authority at the rate of $315 per
hour for Mr. Lockaby, $375 per hour for Mr. Anderson and $306 per hour for Ms. Pierce.
However, in the event that other members, counsel, or associates of the firm work on the
Matter, they will be charged at their normal rate for such work less 10%. The rate for Mr.
Lockaby’s paralegal, Whitney Jennings, is $135 per hour. You have informed us of your
available budget. In the event we are nearing overage of the budget, and we will keep you
reasonably informed of our status.
We anticipate that approximately six months into our engagement, sometime in the
period between September and November of 2026, we will evaluate potential other billing
arrangements, including the possibility of a flat-fee arrangement.
If you require our services as bond counsel, issuer’s counsel, or other matters that
are customarily based upon a flat fee paid at closing, we will negotiate the fee and scope
of that work separately in accordance with industry practice.
We bill costs at our cost, without markup, for expenses such as court reporters and
long-distance travel (more than 50 miles from our office). We charge travel time at 50% of
normal rate. We bill mileage at the IRS mileage rate. We will not incur any expense over
$50 without informing you and, if possible, obtaining your prior approval except in an
emergency situation, in which case we will inform you as soon as reasonably practical. Our
rates are subject to periodic increase, which normally occurs in synchronization with local
government fiscal years. Prior to a change in rates, we will inform you and reach agreement
with you as to such change.
4.
Results. While we will use our best efforts and will endeavor to assist the
Authority competently and efficiently in all matters, we cannot and do not make any
representations or provide any assurances regarding the outcome or result of any litigation
matters.
5.
Nondiscrimination. We agree that in providing the services covered by this
engagement, we will not discriminate against any person because of their race, color,
religion, creed, gender, national origin, age, disability, veterans or military family status,
or any other basis prohibited by federal or Virginia law, and that we will provide reasonable
accommodations as necessary. We maintain a drug-free workplace and otherwise comply
with the requirements of the Virginia Public Procurement Act.
6.
Termination. Either party may terminate this engagement at any time, with
or without cause, by providing written notice of termination to the other party. Such

Economic Development Authority of
Charles City County, Virginia
March 9, 2026
Page 3

termination, however, will not release the Authority from its obligation to pay us any sums
due for services rendered or costs/expenses advanced on behalf of the Authority before our
receipt of such notice.
Again, thank you very much for allowing us to be of service. If you have any
questions, please do not hesitate to contact us directly. We appreciate the confidence you
have in our firm and for providing us with this opportunity to serve you.
SPILMAN THOMAS & BATTLE, PLLC

Accepted on behalf of the Economic Development Authority of Charles City County,
Virginia:

By:
Name:
Its:
Dated:

Outlook
Virtual Training Sessions - SBA
From Cynthia Boone <[email protected]>
Date Thu 3/19/2026 10:50 AM
To

Cynthia Boone <[email protected]>

Bcc

[email protected] <[email protected]>; [email protected]
<[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected]
<[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected]
<[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected]
<[email protected]>; [email protected] <[email protected]>;
[email protected] <[email protected]>; [email protected]
<[email protected]>

Hello Amazing Entrepreneurs:
The training sessions below were carefully curated for small businesses in Virginia! Please sign up if
you plan on attending, as we have limited seating in some of the events. We are thrilled for you as
you are joining those in the know!

https://www.eventbrite.com/e/1984571807700?aff=oddtdtcreator
Don Miller Veterans Business Outreach Center - 3/23 10am

The VBOC conducts Boots to Business (Introduction to Entrepreneurship) classes
at all active duty bases approximately 60 times a year in person as well as virtually.
We also conduct classes for Personal/Business Finance, Accounting, Business
Planning, Real Estate, Legal Issues, and Franchising utilizing trusted Subject
Matter Experts. We discuss Feasibility Analysis, SWOT analysis, and working
individually with clients on their Business Plan. Mr. Miller will also discuss GovCon
(I have over 20 years’ experience) and the importance of the economics of each
individual business. Donald will also discuss certifications as we are equipped to
assist our clients with their submissions.
https://www.eventbrite.com/e/1984572830760?aff=oddtdtcreator
Staci Martin Department of Tourism Virginia - 3/23 11am

Virginia Tourism Grants & Tourism Marketing Overview. Learn how to
activate VTC marketing grant programs and how to grow your business through
tourism initiatives and visitor marketing. Did you know that Virginia Department of
Tourism has a program that every business in Virginia can participate?Join us and
get the info!

https://www.eventbrite.com/e/1984573521827?aff=oddtdtcreator
Chris Van Orden International SBDC - 3/24 10am

We are thrilled to have this special presentation by the International SBDC of
Virginia. If you are interested in exporting this is for you! Chris Van Orden, Assistant
Director of the Virginia Small Business Development Center's International
Business Development program, will share details on the organization's structure
and services. He'll also share several case studies of SBDC clients that have
leveraged IBD resources to succeed in global markets.
https://www.eventbrite.com/e/1984577165726?aff=oddtdtcreator
Lynne Mann APEX Accelerator - 3/24 11am

We are thrilled to have the APEX Accelerator presenting on their government
contracting and certification services. Lynne Mann will be presenting an overview of
the Apex Accelerator Virginia's programs and services. If you curious about State
and Federal government contract, this is the event you will want to attend!
https://www.eventbrite.com/e/1984578072438?aff=oddtdtcreator
Miguel Penaloza SBA Export Lending - 3/25 10am

Join us for this event outlining the importance of working capital to a business’s
success. This training will provide an outline of SBA’s working capital solutions
including the innovative Working Capital Pilot (WCP) as well as the recently
launched Manufacturers Access to Revolving Credit (MARC).
https://www.eventbrite.com/e/1984570419548?aff=oddtdtcreator
John Sauls VEDP Supply Chain - 3/25 11am
Join VEDP’s Supply Chain Optimization Program that is designed to help Virginia companies
evaluate and streamline their supply chain management and import processes. This program
provides counseling, strategy development, and resources to improve performance and reduce
costs. Join us to learn about Supply Chain and how it can assist your business.
https://www.eventbrite.com/e/1984578894898?aff=oddtdtcreator
Mauricio Vera VIP for Veterans - 3/26 10am
The Veteran Institute for Procurement (VIP) is a nationally recognized training initiative
dedicated to supporting service-disabled and veteran-owned small businesses (VOSBs) in
federal procurement. As an official SBA resource partner, VIP delivers these programs at no
cost to VOSBs nationwide, equipping entrepreneurs with the knowledge and strategies
necessary to successfully compete, comply, and perform on government contracts. Since its
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in federal prime contract awards.
https://www.eventbrite.com/e/1984579233912?aff=oddtdtcreator
Olga Molnar US Trade and Commercial Services - 3/26 11am
Unlocking New Markets and Growing Your Customer Base Worldwide.
A presentation by the U.S. Commercial Service Export Assistance Center featuring Olga
Molnar, Director of the Richmond Field Office as a main speaker. She will present on assessing

exporting capabilities and Exporting 101: things to consider, export readiness and available
resources for ready to export companies. The goal of this presentation is to provide small
business owners who may be interested or are currently exporting goods or services to learn
more about the exporting process. Exporting is a tremendous way to create new sales
opportunities and grow your customers worldwide.
We look forward to hosting you during the SBA Business Blitz!
If you have any questions, feel free to contact me. Have a great week!

Sincerely,
Marci Posey
Economic Development Specialist
Virginia-Richmond District Office
U.S. Small Business Administration
(804) 253-8906
[email protected]