On the agenda: Liberty Lake meeting — DATA CENTER (Aug 18)
Past ⚠ Agenda Watch Liberty Lake, Washington · Tuesday, August 18, 2026 — 3 weeks ago
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The published agenda for this August 18 meeting contains: "DATA CENTER". The meeting has passed; the record and its outcome live here permanently.
Check the agenda document for the meeting time.
The agenda, word for word
Government public record — the full text of the published document, archived August 26, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗
CITY COUNCIL MEETING
TUESDAY, AUGUST 18, 2026
HELD REMOTELY & IN PERSON AT CITY HALL
22710 E COUNTRY VISTA DRIVE
Instructions for providing public comment can be found at the end of the agenda.
Questions or Need Assistance? Please contact the City Clerk at
[email protected]
6:00 P.M. REGULAR SESSION
1.
Invocation
2.
Pledge of Allegiance
3.
Call to Order
4.
Roll Call
5.
Agenda Approval
6.
Citizen Comments
7.
Appointments
8.
Announcements / Proclamations / Special Presentations
9.
Reports & Inquiries
A.
City Council
B.
Mayor
C. City Administrator
D. Liberty Lake Sewer & Water District
E.
Parks and Arts Commission
10. Workshop Discussions
A.
Records Management Requirements Defined in RCW 42.56.070
B.
Comp Plan Periodic Update—Development Code Changes
Page 1 of 98
11. General Business – Consent Agenda
A.
August 4, 2026, Meeting Minutes
Recommended Action: Approve the August 4, 2026, Meeting Minutes.
B.
August 18, 2026 Vouchers
Recommended Action: Approve the 8.18.2026 vouchers, 7.16.20267.31.2026 payroll and benefits in the total amount of $798,053.94.
C. Survey/Engineering Services Contract with Parametrix for Country Vista and
Molter Sidewalk Improvement Project
Recommended Action: Authorize the Mayor to sign a survey/engineering
services contract with Parametric for the Country Vista and Molter Sidewalk
Improvement Project for an amount not to exceed $29,445.
D. Design Services Contract with Design West Architects for the Parks and
Recreation Facility Renovation Project
Recommended Action: Authorize the Mayor to sign a design services
contract with Design West Architects for the Parks and Recreation Facility
Renovation Project for an amount not to exceed $93,700.
E.
Purchase of Hot Tack Kettle Skid Sprayer System for Public Works from M&M
Distribution, LLC
Recommended Action: Authorize the Mayor to approve the purchase of the
Sealmate 200-gallon hot tack kettle skid sprayer system from M&M
Distribution, LLC for an amount not to exceed $9,050.
F.
A/V Installation Contract with CTI for New City Hall Council Chambers and
Conference Rooms
Recommended Action: Approve the proposal from CTI for an amount not to
exceed $308,337.
G. Interlocal Agreement for School Resource Officer
Recommended Action: Move to approve and authorize the Mayor to execute
the Interlocal Agreement with the Central Valley School District for School
Resource Officer.
12. General Business - Action Items
A.
GMA Periodic Update Grant for FY2027
Recommended Action: Approve the GMA Periodic Update Grant Contract
and authorize the Mayor to execute.
13. Council Comments
14. Public Hearings / Appeals
15. Resolutions
Page 2 of 98
16. Ordinances
17. Emergency Ordinances
18. Introduction of Upcoming Agenda Items
19. Citizen Comments
20. Executive Session
21. Adjournment
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PUBLIC COMMENT
If you wish to provide oral public comments during the Council meeting, you may do so
in-person at City Hall or virtually via zoom. If you wish to speak in-person, please fill out
a yellow Request to Speak Form. If you wish to speak via zoom, please join the zoom
meeting using the meeting information above. The Mayor will invite public comments
during the appropriate section of the agenda, at which time you can raise your hand, or
send a request to speak to our meeting host using the chat function within the zoom
meeting.
WRITTEN PUBLIC COMMENTS
If you wish to provide written public comments for the council meeting, please email
your comments to [email protected] by 4:00 p.m. the day of the council
Page 3 of 98
meeting and include all the following information with your comments:
1. The Meeting Date
2. Your First and Last Name
3. If you are a Liberty Lake resident
4. The Agenda Item(s) which you are speaking about
*Note – If providing written comments, the comments received will be acknowledged
during the public meeting, but not read. All written comments received by 4:00 p.m. will
be provided to the mayor and city council members in advance of the meeting.
Page 4 of 98
AGENDA ITEM NO.: 10.A.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: Records Management Requirements Defined in RCW 42.56.070
Dept of Origin: Executive
Dept. Head Approval: Mark McAvoy
Exhibit(s):
None
Expenditure Required
No
Budgeted
N/a
City Program
Records Management
Summary Statement
RCW 42.56.070 requires local agencies to maintain and make available for public
inspection a current index identifying certain categories of public records, including
adopted policies, administrative manuals affecting the public, planning decisions, factual
reports and studies, and certain regulatory correspondence. State law also provides that
a local agency may determine that maintaining such an index would be unduly
burdensome or would interfere with agency operations. In that circumstance, the
agency must issue and publish a formal order explaining the reasons for and extent of
that burden and make available any indexes maintained for agency use.
During this workshop, staff will review the requirements of RCW 42.56.070, discuss
their application to the City, and present staff’s proposed approach for bringing the City
into compliance with the statute. The workshop is intended to provide the City Council
with background on the statutory requirements and an opportunity to discuss the
proposed action before formal consideration.
Based on Council’s discussion and direction, staff anticipates returning at the
September 1, 2026 City Council meeting with a resolution for Council consideration
addressing the City’s compliance with RCW 42.56.070.
Page 5 of 98
Recommended Action
Discuss the staff's recommendation and provide direction on future council action.
Page 6 of 98
AGENDA ITEM NO.: 10.B.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: Comp Plan Periodic Update—Development Code Changes
Dept of Origin: Community Development
Dept. Head Approval: Amy Mullerleile
Exhibit(s):
Council Briefing Memo_08182026
Expenditure Required
N/A
Budgeted
N/A
City Program
Long Range Planning
Summary Statement
As part of the City of Liberty Lake’s required periodic update to the Comprehensive
Plan, the City must review and update its development code to ensure consistency with
the updated Comprehensive Plan and applicable state requirements.
This workshop will provide the City Council with a high-level overview of the
development code amendments required as part of the periodic update, including the
general scope of the changes, key areas of the code affected, and the regulatory
requirements driving the update. The workshop is intended to provide context and
familiarize Council with the upcoming amendments; no formal action is requested at this
time.
The Planning Commission is scheduled to complete the final review of the proposed
development code amendments and make a recommendation at the September 9
meeting. Following the Planning Commission’s review and recommendation, staff will
return to the City Council for a follow-up workshop on September 15th. At that
workshop, staff will provide a more detailed review of the proposed amendments,
including redline changes, for Council discussion and direction.
Recommended Action
Page 7 of 98
Discussion and feedback.
Page 8 of 98
Liberty Lake Development Code Update
To:
Amy Mullerleile, Community Development Director, City of Liberty Lake
From:
Liam J. Taylor, AICP, Planner, SCJ Alliance
Date:
August 11, 2026
Project:
Liberty Lake On-Call Planning
Subject:
Outline of Updates to the City’s Development Code
Introduction
City staff, SCJ Alliance, and the Planning Commission have collaborated to review and update the City of Liberty
Lake’s development code to comply with State Periodic Update requirements, including the Critical Areas
Ordinance, new mandatory housing requirements, and to align with the Comprehensive Plan’s updated
elements. These code updates are intended to expand housing options across more areas of the city. Some
housing types, including accessory dwelling units (ADUs), are generally more affordable than standard singlefamily detached homes and may help increase affordable housing opportunities in Liberty Lake. In coordination
with the Sidewalk Master Plan and the City Arborist, we also prepared revisions to the street tree provisions in
the landscape code.
This memo summarizes the proposed updates.
Proposed Revisions
Accessory Dwelling Units (ADUs)
Restrictions on ADUs were lifted and simplified. The primary change is that up to two ADUs may be permitted on
all residential parcels that meet the minimum lot size requirements. This affects the R-1, R-2, R-3, M-1, M-2, and
M-3 zones.
Adaptive Reuse
Expanded the section on adaptive reuse, which is the conversion of nonresidential buildings into residential
dwellings where multifamily is allowed, including bonus density and restrictions on parking.
Critical Areas Ordinance (CAO)
Following State agency review requirements, expanded the section on riparian buffers and added a “no net loss”
requirement to all critical areas.
108 N Washington, Suite 300 Spokane, WA 99201 Office 509.835.3770 Fax 360.352.1509 scjalliance.com
Page 9 of 98
Definitions
During the code update process, several key definitions were identified for revision or addition to the
development code. Approximately 50 definitions added or modified to meet new state requirements and reduce
ambiguity in code interpretation. Definitions match the respective state definition whenever possible.
Duplexes
Duplexes are now regulated the same as detached single-family homes, and are allowed in the R-1, R-2, and R-3
zones.
Landscaping
Revised street tree standards to implement Sidewalk Master Plans goals and align with new City Climate
Element.
Manufactured Homes
Manufactured home regulations were revised to better align with state requirements. Most existing standards
remain in place, including minimum size requirements and the requirement that homes be placed on a
permanent foundation.
Parking
Reduced the parking requirements for ADUs and middle housing on smaller lots and within a half mile walking
distance from the STA Park and Ride.
Specialty Housing
A new definition and standards for specialty housing were added to clarify uses such as senior housing and
assisted living and to distinguish them from STEP housing, which is primarily intended to address homelessness.
Transportation Demand Management (TDM)
Added an exemption for concurrency review for projects for transportation facilities and services of highways of
statewide significance, added multimodal levels of service (LOS) to the transportation concurrency test.
Unit Lot Subdivision (ULS)
Added a new type of subdivision where middle housing dwelling units can be separated into fee simple real
estate with a shared “parent” lot without increasing residential density.
Conclusion
The required updates to the development code will be necessary for state periodic update compliance, will
reduce restrictions on different types of housing, and bolster the city’s landscaping standards.
Liberty Lake | Outline of Updates to the Development Code
2026-0812 | 2 of 2
Page 10 of 98
AGENDA ITEM NO.: 11.A.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: August 4, 2026, Meeting Minutes
Dept of Origin:
Dept. Head Approval:
Exhibit(s):
8.4.2026 Meeting Minutes
Expenditure Required
Budgeted
City Program
Summary Statement
Recommended Action
Approve the August 4, 2026, Meeting Minutes.
Page 11 of 98
CITY COUNCIL MEETING
TUESDAY, AUGUST 4, 2026,
HELD IN PERSON & REMOTELY
6:00 P.M. Regular Session:
Invocation: Given by Mayor Kaminskas.
Pledge of Allegiance: Led by Mayor Kaminskas, City Council and Staff.
Call to Order: Mayor Kaminskas called the meeting to order at 6:04 p.m.
Roll Call: City officials who physically attended the meeting: Mayor Kaminskas; Mayor
Pro Tem Dunne; Councilmembers Severs, Kurtz, Darrow, and Ball; Mark McAvoy, City
Administrator; Sean Boutz, City Attorney; Kyle Dixon, Finance Director; Shane Miller,
IT Manager; Amy Mullereile, Community Development Director; Lieutenant Mark
Holthaus; and Rochelle Caton, City Clerk.
City officials who remotely attended the meeting via Zoom: Councilmembers Klingler
and Fisher; Ben Turner, Public Works Director; Jandy Humble, Library Director; Chief
Damon Simmons; David Goehner, Communications Specialist; and Jen Camp, Parks
and Recreation Director.
Agenda Approval:
Mayor Pro Tem Dunne made a motion to move Agenda Item 11.E to Action Item 12.B. The
motion was seconded by Councilmember Severs and passed unanimously.
Mayor Pro Tem Dunne made a motion to add Emergency Ordinance No. 317 to the agenda
as Item 17.A. The motion was seconded by Councilmember Severs and passed
unanimously.
Councilmember Ball made a motion to move Item 11.D to Item 12.C. The motion was
seconded by Mayor Pro Tem Dunne and passed unanimously.
Mayor Pro Tem Dunne made a motion to approve the agenda as amended. The motion
was seconded by Councilmember Severs and passed 7-0.
Citizen Comments: Tisha Goodman, a city resident, provided comments on item 10.
A.
1
Page 12 of 98
Appointments:
Confirmation of Appointments to City Council Committees: City Administrator McAvoy
recommended the appointment of Councilmember Kurtz to the proposed Growth,
Development and Infrastructure Committee. Mayor Pro Tem Dunne made a motion to
confirm the appointment of Councilmember Kurtz. The motion was seconded by
Councilmember Severs and passed 7-0.
Announcements / Proclamations / Special Presentations:
Reports & Inquiries:
City Council: Councilmember Ball commented on being appointed to the AWC Federal
Legislative Priorities Committee, as well as being called to assist as a CERT volunteer the
previous day.
Mayor Pro Tem Dunne reminded attendees that Movie Night at the Park will take place on
August 8, 2026.
Councilmember Fisher commented on fire smoke conditions across the state and extended
her sympathies to those displaced by the fires. Councilmember Fisher shared that she
raised her family in a home located in the affected area.
Councilmember Darrow provided updates on also being appointed to the AWC Federal
Legislative Priorities Committee, as well as attending the final WA-CELI (Washington
Collaborative Elected Leaders Institute) training program.
Mayor: Mayor Kaminskas reminded the public of the Farmers Market schedule and
highlighted emergency preparedness brochures provided by Greater Spokane
Emergency Management, which are now available at City Hall.
City Administrator: City Administrator McAvoy provided updates and reminders, including
the Community Meeting on the 2027 City Budget, scheduled for August 20, 2026, at 6 p.m.
at the Liberty Lake Library.
City Administrator McAvoy then introduced Kyle Dixon, Finance Director, who presented
the Financial Report for the second quarter of 2026. Questions were asked and answered
throughout the presentation.
Council Committee Updates: Mayor Pro Tem Dunne and Councilmembers Severs and
Darrow provided brief updates on the current work of their respective Council committees.
2
Page 13 of 98
Workshop Discussions:
Gardens at Meadowwood Sign Notice of Violation: Amy Mullereile, Community
Development Director, presented information regarding the Meadowwood sign notice
of violation. Questions were asked and answered, followed by Council discussion.
General Council consensus was to follow staff's recommendation for continued
engagement with the applicant.
General Business – Consent Agenda: Mayor Pro Tem Dunne made a motion to
approve Items 11.A through 11.C. Councilmember Severs seconded the motion, which
passed unanimously.
11.A. July 21, 2026, Meeting Minutes: Approve the July 21, 2026, Meeting Minutes.
11.B. Approve Payroll: Approve the August 4, 2026, vouchers, July 1–15, payroll and
benefits in an amount not to exceed $1,496,607.31.
11.C. Purchase of Reel Grinder for Golf Course Equipment: Approve the purchase of the
reel grinder from Pacific Golf and Turf in an amount not to exceed $79,984.20.
General Business - Action Items:
12.A. Local Highway Technical Assistance Council (LHTAC) Safety Package Donation to
Public Works: Mayor Pro Tem Dunne made a motion to accept the donation.
Councilmember Severs seconded the motion.
Ben Turner, Public Works Director, provided additional information regarding the donation.
Mayor Kaminskas called for a vote, and the motion passed unanimously.
12.B. Design Services Contract with BCRA for Library Improvements: Mayor Pro Tem
Dunne made a motion to approve Item 12.B. The motion was seconded by Councilmember
Severs. Questions were asked and answered throughout.
Mayor Pro Tem Dunne called a point of order regarding the item order, and it was
determined to continue with consideration of the item.
Discussion ensued among the Council. Mayor Kaminskas clarified that the total the Council
would authorize was $15,500 and that she would await a corrected invoice before signing.
Mayor Kaminskas then called for a vote on the motion, which passed 7-0.
3
Page 14 of 98
12.C. Molter Road Overlay Local Area Agreement: Mayor Pro Tem Dunne made a motion
to approve and authorize the Mayor to sign the agreement. The motion was seconded by
Councilmember Severs.
Kyle Dixon, Finance Director, explained an amended agreement recently received from
WSDOT. The amendment changed the total engineering estimate to $143,975 rather than
the published amount of $141,975.
Councilmember Severs made a motion to amend page one of the agreement to reflect the
revised engineering estimate of $143,975. The motion was seconded by Councilmember
Ball and passed 7-0.
Mayor Kaminskas then called for a vote on the Molter Road Overlay Local Agency Agreement, as
amended. The motion passed 7-0.
Council Comments: None.
Public Hearings / Appeals: None.
Resolutions: None.
Ordinances: None.
Emergency Ordinances: Mayor Kaminskas and staff provided an overview of Emergency
Ordinance No. 317. Rochelle Caton, City Clerk, read Ordinance No. 317 by title only.
As background, Bretz RV and Marine requested authorization to provide temporary space
for individuals displaced by the Spokane Complex Fire. Under the City's existing
development code, this use would not otherwise be permitted. City Administrator McAvoy
and City Attorney Boutz explained the procedural considerations and framework of the
ordinance while Councilmembers reviewed the copies provided to them. Amy Mullereile,
Community Development Director, answered questions from the Council and stated that
staff would continue coordinating with Bretz RV and Marine regarding implementation and
operational guidelines.
Councilmember Ball made a motion to suspend the rules and move to a second reading.
The motion was seconded by Mayor Pro Tem Dunne and passed unanimously.
4
Page 15 of 98
Rochelle Caton, City Clerk, read Ordinance No. 317 for a second reading by title only.
Councilmember Severs made a motion to approve Ordinance No. 317. The motion was
seconded by Mayor Pro Tem Dunne.
Councilmember Severs recognized Bretz RV and Marine for its willingness to assist
individuals impacted by the Spokane Complex Fire.
Susan Schuler, a community member, shared that she was coordinating with Bretz RV and
Marine and would also provide space on her personal property for dry camping.
Mayor Kaminskas then called for a vote on the motion to approve Ordinance No. 317. The
motion passed unanimously.
Introduction of Upcoming Agenda Items: No workshop additions were requested.
Citizen Comments: None.
Executive Session: None.
Adjournment: With there being no further business, the meeting was adjourned at 7:38
p.m.
5
Page 16 of 98
These minutes were approved August 18, 2026.
Cris Kaminskas, Mayor
City of Liberty Lake
These minutes were prepared by Rochelle Caton. This meeting was also recorded.
Anyone who desires to listen to the recording may visit the city's website or contact the
City Clerk.
6
Page 17 of 98
AGENDA ITEM NO.: 11.B.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: August 18, 2026 Vouchers
Dept of Origin:
Dept. Head Approval:
Exhibit(s):
8.18.2026 Vouchers, 08182026 Council
Expenditure Required
Budgeted
City Program
Summary Statement
Recommended Action
Approve the 8.18.2026 vouchers, 7.16.2026-7.31.2026 payroll and benefits in the total
amount of $798,053.94.
Page 18 of 98
City of Liberty Lake
Consent Agenda for August 18, 2026
City Council Meeting
Report from the Mayor for pending claims and payment of previously approved
obligations through August 18, 2026.
Payee
Description
Amount
See attached voucher report.
Total vouchers through August 18, 2026
Check(s) 36523-36564
EFT
$227,356.13
$139,934.10
$367,290.23
July 16-31, 2026, payroll and benefits
EFT
$430,763.71
$798,053.94
RECOMMENDATION: Approve and Authorize for Payment
ATTACHMENTS: All original invoices are on file with the City Treasurer.
SIGNATURES:
Page 19 of 98
City Clerk
Mayor
Council Member
Page 20 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
4525 08/18/2026 Claims
Acct #
3
Chk #
Claimant
3
EFT ACRANET
72.49 SERVICES
72.49 MANNION, JOSIAH-BACKGROUND CHECK
EFT AMAZON CAPITAL SERVICES
001 - 518 30 31 00 - Facility - Central Supplies
001 - 521 10 31 00 - Law Enforcement Supplies
110 - 542 70 31 01 - Roadside - Supplies
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
001 - 558 50 31 00 - CP&ED Supplies
001 - 571 00 31 04 - Special Events Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 00 - Library Supplies
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
001 - 572 20 34 06 - Library Books & Other Materials
001 - 572 20 34 06 - Library Books & Other Materials
001 - 572 20 34 06 - Library Books & Other Materials
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 65 31 01 - Maintenance Of Golf Course
420 - 576 65 31 01 - Maintenance Of Golf Course
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
4527 08/18/2026 Claims
3
3,827.01 MATERIALS
1,593.28 DIGITAL LEVER LOCKS
69.66 BATTERIES, SHIPPING LABEL SLEEVES, ZIP
TIES
92.64 FLAT FREE TIRE
61.12 PENS, 3 RING BINDER WITH CLIPBOARD,
DESKTOP STAPLER
119.89 ERGONOMIC COMPUTER MOUSE
47.95 SCISSORS FOR RIBBON CUTTINGS
47.94 CARDSTOCK
7.61 CLIPBOARDS
194.02 THERMAL PAPER ROLLS
106.93 CLEAR STORAGE BINS WITH LIDS,
STACKABLE CLEAR PLASTIC BINS
23.34 WIRELESS COMPUTER MICE
158.25 AIR PURIFIERS
10.29 NON-GLARE SHEET PROTECTOR FOR
DOCUMENTS
46.10 PRINTING CALCULATOR
-97.01 RETURN OF THERMAL PAPER ROLLS
41.40 ELECTRIC PENCIL SHARPENER, GUILLOTINE
PAPER CUTTER
15.52 ROLLS OF RAFFLE TICKETS
39.31 DVD, BOOKS
25.06 DVD
48.10 DVD'S
60.14 MAGNETIC SOCKET ORGANIZER SETS
29.40 COMPUTER SPEAKERS, LED LIGHT BULBS
194.81 JUMP STARTERS, WORK GLOVES
49.95 GATORADE
115.43 PHONE CASE, PHONE SCREEN PROTECTOR
81.70 ATHLETIC FIELD MARKING SPRAY PAINT
131.93 PHONE SCREEN PROTECTORS, PHONE
CHARGER, PHONE CASE, PHONE CAMERA
LENS PROTECTOR
54.48 SOLAR CAR BATTERY CHARGER
MAINTAINERS
60.13 MAGNETIC SOCKET ORGANIZER SETS
29.40 COMPUTER SPEAKERS, LED LIGHT BULBS
194.81 JUMP STARTERS, WORK GLOVES
173.43 HEADLIGHT ASSEMBLY, GATORADE
EFT APOLLO SHEET METAL INC
001 - 521 50 41 00 - Facility - Professional Services_Pu
6,235.89 SERVICES
6,235.89 PD-HVAC REPAIR SVCS
EFT AT&T MOBILITY LLC
8,280.56 SERVICES
001 - 511 60 42 00 - Legislative-Telephone,Internet,Po
001 - 513 10 42 00 - Executive - Communications
001 - 514 23 42 00 - Administrative Services-Telepho
001 - 518 10 40 00 - Human Resources Services
001 - 518 30 42 00 - Central Services - Communicatio
001 - 518 80 42 00 - Information Technology Services
001 - 521 10 42 00 - Law Enforcement-Telephone,Inte
110 - 542 90 42 00 - Maint Admin & Overhead - Tele
228.94 CELL PHONE
91.78 CELL PHONE
198.20 CELL PHONE
50.94 CELL PHONE
137.67 CELL PHONE
1,001.50 CELL PHONE/MIFI
4,072.45 CELL PHONE/LAPTOP
645.44 CELL PHONE
4528 08/18/2026 Claims
3
08/11/2026
1
Amount Memo
001 - 572 10 41 00 - Library-Professional Services
4526 08/18/2026 Claims
14:58:15 Date:
Page:
Page 21 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
001 - 558 60 42 00 - Communications-Planning
001 - 571 00 41 00 - Recreational Activities Profession
420 - 576 61 42 01 - Golf Pro Shop-Telephone,Interne
001 - 576 80 41 25 - Pavillion Park-Professional Servic
001 - 576 80 42 00 - Parks-Telephone,Internet,Postag
001 - 576 80 42 45 - Orchard Park-Telephone,Interne
4529 08/18/2026 Claims
3
4530 08/18/2026 Claims
3
4531 08/18/2026 Claims
3
3
3
3
3
3
3
495.23 GOLF CLUB
486.07 SERVICES
486.07 SVCS THROUGH 08/01-08/31/2026
420 - 576 61 31 04 - Facilities - Supplies_Trailhead
420 - 576 61 31 04 - Facilities - Supplies_Trailhead
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
290.00 SERVICES
290.00 58 LLPD WASHES
2,408.62 SERVICES
2,408.62 MONTHLY BILLING AUGUST 2026
117.23 SERVICES
117.23 CONTRACT OVERAGE 06/28-07/27/2026
EFT HOME DEPOT CREDIT SERVICES
001 - 518 30 31 00 - Facility - Central Supplies
001 - 521 50 31 00 - Facility - Supplies_Public Safety
001 - 521 50 31 00 - Facility - Supplies_Public Safety
110 - 542 70 31 01 - Roadside - Supplies
110 - 542 70 31 01 - Roadside - Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
001 - 572 50 31 00 - Facilities - Supplies_Library
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 61 31 03 - Maintenance Supplies
2,687.23 FUEL
2,687.23 FUEL
EFT FISHERS TECHNOLOGY
001 - 572 10 41 00 - Library-Professional Services
4537 08/18/2026 Claims
495.23 MERCHANDISE
EFT EXECUTECH UTAH LLC
001 - 518 80 41 00 - Information Technology Services
4536 08/18/2026 Claims
5,414.20 CISCO DIRECT DUO ESSENTIALS
EFT COUNTRY VISTA CAR WASH
001 - 521 10 41 00 - Law Enforcement-Professional S
4535 08/18/2026 Claims
5,414.20 SERVICES
EFT COMCAST BUSINESS
COMMUNICATIONS LLC
420 - 576 61 42 01 - Golf Pro Shop-Telephone,Interne
4534 08/18/2026 Claims
-15.40 FREIGHT CREDIT
302.90 GOLF CLUB
-374.10 CREDIT FOR GOLF CLUB MISORDER
156.27 GOLF CLUB
EFT COLEMAN OIL COMPANY LLC
110 - 542 90 32 00 - Maint Admin & Overhead - Fuel
4533 08/18/2026 Claims
69.67 MERCHANDISE
EFT COBRA PUMA GOLF INC
420 - 576 61 34 01 - Pro Shop Merchandise
4532 08/18/2026 Claims
640.75 CELL PHONE/TABLET
45.89 CELL PHONE
92.83 MIFI
40.54 MIFI
993.09 CELL PHONE
40.54 MIFI
EFT CDW GOVERNMENT
001 - 518 80 41 00 - Information Technology Services
08/11/2026
2
Amount Memo
EFT CALLAWAY
420 - 576 61 34 01 - Pro Shop Merchandise
420 - 576 61 34 01 - Pro Shop Merchandise
420 - 576 61 34 01 - Pro Shop Merchandise
420 - 576 61 34 01 - Pro Shop Merchandise
14:58:15 Date:
Page:
1,615.25 MATERIALS
19.22 5 GALLON WATER CONTAINERS
32.07 BALL SOCKETS
22.32 HEAVY DUTY SM BOXES
23.96 STEM MOUNT PHOTO CONTROL
39.00 FENCE POST, BATTERY
53.24 POTTING MIX, PERLITE, GLOVES
43.96 2-CYCLE OIL, ANVIL TRANSFER SHOVEL
64.03 BOTTLED WATER, GATORADE
68.39 5 GALLON WATER CONTAINERS
21.76 BLUEGRASS SOD
42.44 BOTTLED WATER, GATORADE
76.80 U-BOLTS, RESPIRATORS, GATORADE
115.69 NITRILE GLOVES, WORK GLOVES,
GATORADE, STORAGE TOTES
111.58 PLASTIC ROLLER TRAYS, SILICONE PAINT
CAN LID, MINI CAGE FRAMES, HAND DISH
SOAP, SANDPAPER
85.34 TAPCONS
42.45 BOTTLED WATER, GATORADE
351.05 PROOF COIL CHAIN, THREADLOCK, TOOL
BAG, FLASHLIGHTS
33.01 CATA6 PATCH CABLE, BATTERIES
76.79 U-BOLTS, RESPIRATORS, GATORADE
Page 22 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
115.70 NITRILE GLOVES, WORK GLOVES,
GATORADE, STORAGE TOTES
51.10 LONG NOSE PLIERS, ALUMINUM FENCE TIES
4.33 BRACE BAND
47.33 SCOUR PAD, TOILET BOWL CLEANER,
ANTIBACTERIAL ALL-PURPOSE CLEANER,
NITRILE GLOVES
12.80 BOTTLED WATER
60.89 ODOR PARTICULATE FILTERS, CARTRIDGE
FOR RESPIRATOR, PERFORMANCE
CARTRIDGE
001 - 576 80 31 15 - Ballfields Supplies
001 - 576 80 31 15 - Ballfields Supplies
001 - 576 80 31 25 - Pavillion Park Supplies
001 - 576 80 31 45 - Orchard Park Supplies
001 - 576 80 31 45 - Orchard Park Supplies
3
EFT HORIZON
1,666.60 MATERIALS
73.58 DC LATCHING SOLENOID POTTED
4.58 MIPT X FPT 90 DEGREE ELBOWS
31.40 PRESSURE REG FILTER
10.19 CLAMP TOOL
33.14 DRIP GOOF PLUGS, TRUE SPRAY 5" SPIKE
SPRAYS
5.94 PVC COUPLING, INS COUPLING, MANIFOLD
NIPPLE
183.92 PVC TEES, PVC REDUCING TEE, PVC
REDUCER BUSHING, PVC 90 DEGREE ELBOW
331.35 REPEATER
338.51 WEED BARRIERS
653.99 SELF PROPELLED LAWNMOWER
110 - 542 70 31 01 - Roadside - Supplies
110 - 542 70 31 01 - Roadside - Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
001 - 576 80 31 45 - Orchard Park Supplies
410 - 594 31 60 01 - Capital Expenditures/Expenses
411 - 594 42 60 05 - Capital Expense Neyland Ave Sto
110 - 595 30 60 09 - Small_Attractive Items - Roadsid
4539 08/18/2026 Claims
3
EFT INGRAM LIBRARY SERVICES
001 - 572 10 31 00 - Library Supplies
001 - 572 20 34 06 - Library Books & Other Materials
4540 08/18/2026 Claims
3
3
EFT INLAND ASPHALT COMPANY
4542 08/18/2026 Claims
3
001 - 518 30 47 00 - Facility - Utilities_City Hall
001 - 521 50 47 00 - Facility - Utilities_Public Safety
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
3,520.70 SUBSCRIPTION
3,520.70 POWERPLUS INVESTIGATION SYSTEM
10/01/2026-09/30/2027
EFT LIBERTY LAKE SEWER AND
WATER DISTRICT
001 - 518 30 47 00 - Facility - Utilities_City Hall
001 - 518 30 47 00 - Facility - Utilities_City Hall
001 - 518 30 47 00 - Facility - Utilities_City Hall
911.91 MATERIALS
911.91 PLANT ASPHALT
EFT LEADSONLINE PARENT LLC
001 - 521 10 41 00 - Law Enforcement-Professional S
1,974.73 BOOKS
98.55 99 BUNDLES I CLASSIC B'S
1,876.18 BOOKS
110 - 595 64 63 00 - Roads/Streets Const. & Other In
4541 08/18/2026 Claims
08/11/2026
3
Amount Memo
001 - 576 80 31 01 - Parks Supplies
4538 08/18/2026 Claims
14:58:15 Date:
Page:
17,542.58 SERVICES
220.00 CITY HALL
430.68 CITY HALL IRR2
50.00 23129 E MISSION AVE-IRR LEGACY
BUILDING
440.00 23129 E MISSION AVE-LEGACY BUILDING
491.11 LLPD/LLML BLDG
1,708.28 HARVARD RD IRR21
37.39 LIBERTY LAKE DR IRR1
286.34 MDWD VISTAS IRR5
431.30 MDWD VISTAS IRR8
749.86 MISSION&MOLTER IRR15
1,036.89 MISSION/MOLTER ROUNDABOUT IRR16
921.72 MOLTER RD IRR4
191.73 MDWD VISTAS IRR7
179.58 MDWD VISTAS IRR6
346.67 MISSION&SIGNAL IRR
637.69 MDWD VISTAS 4 TR C IRR9
460.63 WOODBROOK TR B IRR11
199.29 LIBERTY LAKE RD IRR22
Page 23 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
410 - 531 00 40 00 - Storm Drainage Utilities - Utilitie
110 - 542 30 47 01 - Roadway - Utility Services_Irrigat
110 - 542 30 47 01 - Roadway - Utility Services_Irrigat
110 - 542 90 47 00 - Maint Admin & Overhead Utility
110 - 542 90 47 00 - Maint Admin & Overhead Utility
001 - 572 50 47 00 - Facility - Utilities_Library
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
001 - 576 80 47 15 - Ballfields Utilities-Elec/Gas,Wtr/S
001 - 576 80 47 25 - Pavillion Park Utilities-Elec/Gas,W
001 - 576 80 47 35 - Town Square Utilities-Elec/Gas,W
001 - 576 80 47 35 - Town Square Utilities-Elec/Gas,W
001 - 576 80 47 55 - Rocky Hill Park Utilities-Elec/Gas
001 - 576 80 47 55 - Rocky Hill Park Utilities-Elec/Gas
001 - 576 80 47 55 - Rocky Hill Park Utilities-Elec/Gas
4543 08/18/2026 Claims
3
EFT MASTERCARD
001 - 514 23 41 00 - Administrative Services-Professio
001 - 514 23 41 00 - Administrative Services-Professio
001 - 514 23 41 00 - Administrative Services-Professio
001 - 514 23 49 01 - Administrative Services-Dues,Sub
001 - 514 23 49 01 - Administrative Services-Dues,Sub
001 - 518 80 41 00 - Information Technology Services
001 - 518 80 41 00 - Information Technology Services
001 - 518 80 41 00 - Information Technology Services
001 - 518 80 41 00 - Information Technology Services
001 - 518 80 41 00 - Information Technology Services
001 - 518 80 41 00 - Information Technology Services
001 - 518 80 41 00 - Information Technology Services
001 - 521 10 31 00 - Law Enforcement Supplies
001 - 521 10 41 00 - Law Enforcement-Professional S
001 - 521 10 41 00 - Law Enforcement-Professional S
001 - 521 10 41 00 - Law Enforcement-Professional S
001 - 521 10 49 00 - Law Enforcement-Dues,Subscrip
001 - 521 10 49 00 - Law Enforcement-Dues,Subscrip
001 - 521 10 49 00 - Law Enforcement-Dues,Subscrip
001 - 521 10 49 00 - Law Enforcement-Dues,Subscrip
001 - 521 10 49 00 - Law Enforcement-Dues,Subscrip
001 - 521 10 49 00 - Law Enforcement-Dues,Subscrip
14:58:15 Date:
Page:
08/11/2026
4
Amount Memo
1,187.76 GRAYHAWK HOA IRRIG PID 55141.3602
75.00 APPLEWAY (A) AVE IRR19
280.94 APPLEWAY (B) AVE IRR20
25.00 375 N KRAMER PKWY IRR
184.96 375 N KRAMER PKWY
220.64 LLPD/LLML BLDG
990.00 TRAILHEAD
162.44 TRAILHEAD GOLF COURSE IRR PID
55155.9145
25.00 WASH STATION GOLF COURSE
25.00 22302 E COUNTRY VISTA DR RR/SETTLER
110.00 BALLFIELDS DRINKING
FOUNTAIN/RESTROOMS 23900 E BOONE
AVE
1,005.42 PAVILLION PARK RESTOOM&SPLASH PAD
110.00 TOWN SQUARE PARK
326.86 TOWN SQUARE IRR18
110.00 ROCKY HILL RESTROOMS
1,043.82 ROCKY HILL PARK IRR14
2,840.58 ROCKY HILL PARK WINROCK&MISSION
IRR13
7,818.59 SERVICES; REGISTRATIONS;
MATERIALS; SUBSCRIPTIONS;
145.23 STATE OF WASHINGTON DEPT. OF
LICENSING - VEHICLE REGISTRATION SVCS
72.75 STATE OF WASHINGTON DEPT. OF
LICENSING - VEHICLE REGISTRATION SVCS
0.47 INTERNATIONAL TRANSACTION FEE
790.00 WASHINGTON FINANCE OFFICERS
ASSOCIATION - 2026 WFOA ANNUAL
CONFERENCE REGISTRATION FOR MENDEZ,
ERIKA
75.00 WASHINGTON FINANCE OFFICERS
ASSOCIATION - MENDEZ, ERIKA
MEMBERSHIP DUES
30.52 VECTEEZY DESIGN SVCS
74.56 OFFICE 365 LICENSES
135.06 WIFIMAN WIZARD
25.56 ZOOM 07/27-08/26/2026
249.97 ZOOM 07/27-08/26/2026
4.89 1PASSWORD 10 USERS
07/01/2026-07/01/2027
47.62 1PASSWORD 10 USERS
07/01/2026-07/01/2027
129.86 PLAQUE
35.89 NATIONAL PHOTOLABS HUNT
416.67 MEAL FOR TRAINING CLASS
140.00 PACKTRACK SUBSCRIPTION
990.00 HOWARD, ESPARZA TPOR COURSE
REGISTRATION
175.00 LAROCCO, CODY APPLE & IOS
INVESTIGATION
3.29 FAXZERO
-599.00 OFFSET CREDIT VOUCHER
-475.00 PUBLIC SAFETY CREDIT VOUCHER
-452.82 PUBLIC SAFETY CREDIT VOUCHER
Page 24 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
799.00 INVARION LLC - RAPIDPLAN
SINGLE-MACHINE
257.00 GREEN RIVER COLLEGE - BAT CERT EXAM
FOR MCKEEVER, MORGAN
945.00 PACIFIC NORTHWEST ISA - REGISTRATION
FOR MAUS, DAN FOR THE PACIFIC
NORTHWEST ISA 2026 ANNUAL TRAINING
CONFERENCE
770.00 GREEN RIVER COLLEGE - BACKFLOW
ASSEMBLY TESTER CERTIFICATION COURSE
FOR MCKEEVER, MORGAN
90.00 INTERNATIONAL SOCIETY OF
ARBORICULTURE - DIGITAL GUIDE FOR
PLANT APPRAISAL
116.00 METRO INSTITUTE - PESTICIDE TEST
REGISTRATION FOR CRITES, STEVEN
51.50 WA STATE DEPT. OF AGRICULTURE PESTICIDE TEST FOR CRITES, STEVEN
326.93 INDEED - JOB POSTINGS FOR SENIOR
PLANNER POSITION
50.00 MRSC - MULLERLEILE, AMY REGISTRATION
FOR A TRAINING ON PREPARING FOR
LARGE DATA CENTERS
130.00 INTERNATIONAL CODE COUNCIL - SINGLE
CERTIFICATE RENEWAL FOR MCCARY, CHRIS
255.75 FAST SIGNS - POLE BANNER HARDWARE
SETS
298.83 BOOK OUTLET - BOOKS
14.16 SPOTIFY - SUBSCRIPTION FEE
120.00 MOBILE BEACON - INTERNET SERVICE
120.00 MOBILE BEACON - INTERNET SERVICE
251.88 COMCAST BUSINESS - COMMUNICATION
SVCS
76.29 OFFICE DEPOT - LAMINATE FOR PARKS &
ARTS STORYWALK BOOKS
21.79 ARLO TECHNOLOGIES - ARLO
SUBSCRIPTION 07/17-08/17/2026
595.00 DIY COURT - ACRYLIC LATEX EMULSION
5.36 DIY COURT - INTERNATIONAL
TRANSACTION FEE
508.58 HERC RENTALS - RENTAL OF SKIDSTEER
ATTACHMENT PLANER
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 70 31 02 - Roadside - Horticulture Supplies
110 - 542 90 49 00 - Maint Admin & Overehad - Regi
110 - 542 90 49 00 - Maint Admin & Overehad - Regi
001 - 558 50 41 00 - CP&ED-Professional Services
001 - 558 50 49 00 - CP&ED-Dues,Subscriptions,Mbrs
001 - 558 50 49 00 - CP&ED-Dues,Subscriptions,Mbrs
001 - 571 00 31 04 - Special Events Supplies
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
001 - 572 10 49 00 - Library-Dues,Subscriptions,Mbrs
001 - 572 10 49 00 - Library-Dues,Subscriptions,Mbrs
001 - 572 10 49 00 - Library-Dues,Subscriptions,Mbrs
420 - 576 61 42 01 - Golf Pro Shop-Telephone,Interne
111 - 576 80 30 00 - General Parks Supplies
001 - 576 80 49 01 - Parks-Registration Fees,Mbrship
111 - 594 76 60 02 - Capital Outlays Public Art
111 - 594 76 60 02 - Capital Outlays Public Art
110 - 595 64 63 00 - Roads/Streets Const. & Other In
3
901.01 MERCHANDISE
EFT MIZUNO USA INC - NDC
420 - 576 61 34 01 - Pro Shop Merchandise
4545 08/18/2026 Claims
3
4546 08/18/2026 Claims
3
3
3,072.71 RENTAL
218.00 BIKE RELATED SIGNS, STOP SIGN
2,854.71 RENTAL OF BARRICADES, SIGNS, AND SIGN
STANDS FROM 06/26-07/31/2026
645.89 MATERIALS
EFT O'REILLY AUTO PARTS
001 - 518 30 31 00 - Facility - Central Supplies
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 41 00 - Maint Admin & Overhead - Prof
001 - 576 80 31 01 - Parks Supplies
001 - 576 80 31 01 - Parks Supplies
4547 08/18/2026 Claims
901.01 GOLF CLUBS
EFT NATIONAL BARRICADE CO
110 - 542 64 31 00 - Traffic Control Devices - Supplie
110 - 595 64 63 00 - Roads/Streets Const. & Other In
08/11/2026
5
Amount Memo
110 - 542 64 31 00 - Traffic Control Devices - Supplie
4544 08/18/2026 Claims
14:58:15 Date:
Page:
110.62 CAPSULE, MOTOR OIL, OIL FILTER
116.07 CODE READER, MAGNETIC PICK-UP TOOL
262.33 BATTERY, AIR FILTER
150.97 BATTERY
5.90 WIPER BLADES
EFT OPPORTUNITY INDUSTRIES INC
190.75 SERVICES
Page 25 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
3
190.75 MISSION/HARVEST PARKWAY
ROUNDABOUT POWER TROUBLE SHOOTING
EFT ORIENTAL TRADING COMPANY
3
EFT OXARC
45.59 MATERIALS
22.80 TANK RENTAL
22.79 TANK RENTAL
420 - 576 65 41 00 - Professional Services-Golf Green
001 - 576 80 41 00 - Parks-Professional Services
4550 08/18/2026 Claims
3
EFT RAMH ENTERTAINMENT
3
EFT SAMBA HOLDINGS INC
460.75 SERVICES
460.75 ESSENTIALS SVCS 08/01-08/31/2026,
MONITORING SERVICE FEE / STATE FEE /
DATA FEE 07/01-07/30/2026
001 - 518 10 40 00 - Human Resources Services
4552 08/18/2026 Claims
3
EFT SHEA CARR & JEWEL INC
001 - 558 60 40 05 - Professional Services - Developm
4553 08/18/2026 Claims
3
6,043.18 SERVICES
6,043.18 INFLATABLES FOR FOUNDERS & FIREWORKS
EVENT
001 - 571 00 41 05 - Special Events Professional Servi
4551 08/18/2026 Claims
21,146.50 SERVICES
21,146.50 SVCS THROUGH 05/30-06/30/2026
EFT ROBERT R SHELLBERG
26.12 REIMBURSEMENT
26.12 REIMBURSEMENT FOR MEAL ON DAY TRIP
110 - 542 90 43 00 - Maint Admin & Overhead - Lodg
4554 08/18/2026 Claims
3
EFT SITEONE LANDSCAPE SUPPLY
LLC
001 - 576 80 31 45 - Orchard Park Supplies
411 - 594 42 60 05 - Capital Expense Neyland Ave Sto
4555 08/18/2026 Claims
3
4556 08/18/2026 Claims
3
4557 08/18/2026 Claims
3
3
110 - 542 70 41 00 - Roadside - Professional Services
001 - 572 10 41 00 - Library-Professional Services
3
4560 08/18/2026 Claims
3
001 - 576 80 31 35 - Town Square Supplies
3
3
1,976.08 SERVICES
865.75 2022 DODGE CHARGER-OIL CHANGE, FOUR
NEW TIRES
28.21 2019 FORD RANGER XL/XLT/LARIAT-TIRE
REPAIR
1,082.12 2014 FORD ESCAPE-FOUR NEW TIRES,
LUGNUT REPLACEMENT
387.00 PER DIEM
387.00 2026 HITS K9 CONFERENCE
683.99 MATERIALS
226.88 TRASH CAN FLAT LID, DOG WASTE BAGS,
PALLET NOTES
457.11 TOILET PAPER
EFT VANGUARD CLEANING
SYSTEMS
001 - 518 30 41 10 - Facility - Professional Services_C
4562 08/18/2026 Claims
109.49 LLML RETURN PACKAGES
EFT ULINE
001 - 576 80 31 01 - Parks Supplies
4561 08/18/2026 Claims
109.49 POSTAGE
EFT JORDAN TUTTLE
001 - 521 10 43 00 - Law Enforcement Travel-Lodging
292.12 SERVICES
292.12 INSPECT WOODY TREES/SHRUBS
EFT TIRE-RAMA
001 - 521 10 48 00 - Vehicle Maintenance
4559 08/18/2026 Claims
148.49 WIDMAN-METAL NAME TAG, SOLID BRASS
TIE BAR
EFT THE UPS STORE 3037
001 - 572 10 42 00 - Library-Telephone,Internet,Posta
4558 08/18/2026 Claims
148.49 MATERIALS
EFT THE F A BARTLETT TREE EXPERT
COMPANY
420 - 576 65 41 00 - Professional Services-Golf Green
717.79 MATERIALS
106.28 WITTKOPF TURF BUILDER SOIL BULK
611.51 BARK NUGGET MULCH 2 IN. BULK
EFT THE BUNKER
001 - 521 22 26 11 - Uniforms-Duty & Reserv
18.73 MATERIALS
18.73 BOOK BUDDIES, GLITTER TATTOOS
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
4549 08/18/2026 Claims
08/11/2026
6
Amount Memo
110 - 542 70 41 00 - Roadside - Professional Services
4548 08/18/2026 Claims
14:58:15 Date:
Page:
2,505.00 SERVICES
2,505.00 CH CUSTODIAL SVCS
EFT WASHINGTON STATE
DEPARTMENT OF REVENUE
22,959.57 TH B&O/SALES TAX JULY 2026
Page 26 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
420 - 576 61 40 00 - Business & Occupation, Sales Ta
4563 08/18/2026 Claims
3
3
22,959.57
EFT WASTE MGMT OF SPOKANE
3
3
3
4568 08/18/2026 Claims
3
7,747.43 FUEL
7,747.43 FUEL
307.17 SERVICES
307.17 07/01-07/30/2026 SVCS, 06/21-07/30/2026
EFT YOKES FRESH MARKET
130.95 MATERIALS
26.31 PURIFIED DRINKING WATER, PARTY ICE
LARGE, ICE BLOCK ICE
6.53 PARTY ICE LARGE
23.05 PURIFIED DRINKING WATER, PARTY ICE
LARGE
6.53 PARTY ICE LARGE
13.05 PURIFIED DRINKING WATER, PARTY ICE
LARGE
14.98 SNOQ FALLS PANCA, SUGARMAN ORG VT
40.50 MISC BAKERY ITEMS, SHORTBREAD COOKIES
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
4569 08/18/2026 Claims
3
36523 ADIDAS AMERICA INC
420 - 576 61 34 01 - Pro Shop Merchandise
4570 08/18/2026 Claims
3
674.91 MERCHANDISE
674.91 POLOS
36524 ALBERTSONS/SAFEWAY
38.13 MATERIALS
38.13 DRINKING WATER, SPAGHETTI, PENNE
PASTAM MARSHMALLOWS, CUP, BATH
TISSUE
001 - 572 10 31 05 - Children & Adult Prgrm Supplies
4571 08/18/2026 Claims
3
4572 08/18/2026 Claims
3
3
3
1,493.36 SERVICES
179.70 CH-SECURITY SVCS
596.41 CH-SECURITY & VIDEO SVCS
414.01 LLPD-VIDEO & SECURITY SVCS
303.24 LLML-FIRE SVCS
36527 AMERICAN LEGAL PUBLISHING
CORP
001 - 514 23 41 00 - Administrative Services-Professio
4574 08/18/2026 Claims
653.46 WINDOWS 10 ESU YEAR 1
36526 ALLIED FIRE AND SECURITY
001 - 518 30 41 10 - Facility - Professional Services_C
001 - 518 30 41 10 - Facility - Professional Services_C
001 - 521 50 41 00 - Facility - Professional Services_Pu
001 - 572 50 41 00 - Facility - Professional Services_Li
4573 08/18/2026 Claims
653.46 SERVICES
36525 ALBRIGHT MANAGED
NETWORKS LLC
001 - 518 80 41 00 - Information Technology Services
2,324.31 MATERIALS
656.83 FUNGICIDE
1,667.48 FERTILIZER, FUNGICIDE
EFT XEROX CORPORATION
001 - 514 23 41 00 - Administrative Services-Professio
144.75 MATERIALS
30.52 RETAINER A'S, PIN-GETS
114.23 TIP-WIDE
EFT WILBUR-ELLIS COMPANY LLC
420 - 576 65 31 01 - Maintenance Of Golf Course
420 - 576 65 31 01 - Maintenance Of Golf Course
4567 08/18/2026 Claims
514.25 CH GARBAGE SVCS 07/01-07/30/2026
999.92 ORCHARD GARBAGE SVCS
07/01-07/31/2026
EFT WEX BANK-FUEL CARDS
001 - 521 10 32 00 - Law Enforcement Fuel Consumed
4566 08/18/2026 Claims
1,514.17 SERVICES
EFT WESTERN STATES EQUIPMENT
COMPANY
110 - 542 90 31 00 - Maint Admin & Overhead - Supp
110 - 595 64 63 00 - Roads/Streets Const. & Other In
4565 08/18/2026 Claims
08/11/2026
7
Amount Memo
001 - 518 30 41 00 - Central Services-Professional Ser
001 - 576 80 41 45 - Orchard Park-Professional Servic
4564 08/18/2026 Claims
14:58:15 Date:
Page:
756.00 SERVICES
756.00 2026 S-4 SUPPLEMENT PAGES
36528 ARROW CONCRETE & ASPHALT
SPECIALTIES
10,401.31 AGENDA ITEM 11.E 06022026
COUNCIL
Page 27 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
111 - 594 76 60 02 - Capital Outlays Public Art
4575 08/18/2026 Claims
3
36529 AVISTA UTILITIES
001 - 518 30 47 00 - Facility - Utilities_City Hall
001 - 518 30 47 00 - Facility - Utilities_City Hall
001 - 518 30 47 00 - Facility - Utilities_City Hall
110 - 518 30 47 20 - Facility - Utilites_Public Works
110 - 518 30 47 20 - Facility - Utilites_Public Works
001 - 521 50 47 00 - Facility - Utilities_Public Safety
110 - 542 63 47 00 - Street Lighting - Utility Services_
110 - 542 63 47 00 - Street Lighting - Utility Services_
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 64 47 00 - Traffic Control Devices - Utility S
110 - 542 70 47 00 - Roadside - Utility Services_Electr
110 - 542 70 47 00 - Roadside - Utility Services_Electr
110 - 542 70 47 00 - Roadside - Utility Services_Electr
110 - 542 70 47 00 - Roadside - Utility Services_Electr
110 - 542 70 47 00 - Roadside - Utility Services_Electr
110 - 542 70 47 00 - Roadside - Utility Services_Electr
001 - 572 50 47 00 - Facility - Utilities_Library
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
420 - 576 61 47 00 - Facilities - Utilities_Trailhead
001 - 576 80 47 01 - Parks Utilities-Elec/Gas,Wtr/Swr,T
001 - 576 80 47 15 - Ballfields Utilities-Elec/Gas,Wtr/S
001 - 576 80 47 25 - Pavillion Park Utilities-Elec/Gas,W
001 - 576 80 47 25 - Pavillion Park Utilities-Elec/Gas,W
001 - 576 80 47 35 - Town Square Utilities-Elec/Gas,W
14:58:15 Date:
Page:
08/11/2026
8
Amount Memo
10,401.31 ROCKY HILL-MURAL PREP SVCS THAT
INCLUDED RESURFACING EXISTING
CONCRETE BASKETBALL COURT AND
RE-ADDING BASKETBALL LINES
21,449.46 SERVICES
1,514.68 22710 E COUNTRY VISTA DR CITY HALL
215.27 22710 E COUNTRY VISTA DR CH LITTLE
HOUSE
54.36 LL RD/CV COMMUNITY MESSAGE BRD
664.10 375 N KRAMER PKWY MAINTENANCE SHOP
PUBLIC WORKS YARD
364.60 375 N KRAMER PKWY MAINTENANCE SHOP
CT SVC
1,653.99 LLML/LLPD BLDG
7,621.68 STREET LIGHTS
210.40 HARVEST AND MISSION ROUNDABOUT
LIGHTS
32.86 924 N MOLTER RD SCHOOL SPEED SIGN
32.36 21806 E MISSION AVE HARVARD RD
ROUNDABOUT
78.93 APPLEWAY & MADSON TRFC LIGHT
60.29 SIGNAL/APPLEWAY TRAFFIC SIGNAL
34.27 23500 E MISSION AVE MISSION/MOLTER
ROUNDABOUT
80.84 20150 E COUNTRY VISTA DR TRAFFIC
SIGNAL
91.19 COUNTRY VISTA DR&KRAMER PKWY
SIGNAL
83.67 E COUNTRY VISTA DR & N LEGACY RIDGE
DR TRAFFIC LIGHT
81.72 HARVARD RD & INDIANA AVE TRAFFIC
LIGHT
318.50 KRAMER PKWY & MISSION RAB S LIGHTS
109.46 MOLTER & APPLEWAY SIGNAL
89.57 APPLEWAY & LLAKE RD SIGNAL
87.06 LLAKE RD & CVISTA SIGNAL
31.12 HARVARD & INDIANA IRRIG CLOCK
41.14 2701 N HARVARD RD MONUMENTS
31.41 1425 N LIBERTY LAKE RD SPRINKLER
30.90 23104 E APPLEWAY AVE SPKL IRRIG CLOCK
30.77 22427 E APPLEWAY AVE SPKL IRRIG CLOCK
30.00 MISSION & KRAMER IRRIG
743.09 LLML/LLPD BLDG
1,990.52 1102 N LIBERTY LAKE RD TRAILHEAD GOLF
COURSE
2,337.32 1102 N LIBERTY LAKE RD PUMP
890.08 22302 E COUNTRY VISTA DR, RESTAURANT
10.50 22302 E COUNTRY VISTA DR TRAILHEAD
38.82 21851 E WELLINGTON PKWY
152.53 23820 E BOONE AVE LIBERTY LAKE BALL
FIELDS
185.47 727 N MOLTER RD PAVILLION PARK IRRIG
457.88 24501 E VALLEYWAY PP PUMP LOCATED
@MEADOWWOOD GC
128.51 1420 N MEADOWWOOD LN TOWN SQ PARK
LIGHTS
Page 28 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
14:58:15 Date:
Page:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
Amount Memo
001 - 576 80 47 45 - Orchard Park Utilities-Elec/Gas,W
001 - 576 80 47 45 - Orchard Park Utilities-Elec/Gas,W
001 - 576 80 47 55 - Rocky Hill Park Utilities-Elec/Gas
4576 08/18/2026 Claims
3
4577 08/18/2026 Claims
3
3
1,352.49 SERVICES
1,352.49 LLML INTERIOR DESIGN SVCS
07/01-07/31/2026
36531 CAROLYN BORDWELL
001 - 362 00 00 05 - Space And Facilities Rentals (Sho
4578 08/18/2026 Claims
715.55 20300 E INDIANA AVE ORCHARD PARK
30.85 20298 E INDIANA AVE ORCHARD PARK
93.20 24800 E MISSION AVE ROCKY HILL PARK
IRRIG
36530 BCRA INC
330 - 594 72 62 00 - Library - Buildings & Structures
125.00 REFUND RESERVATION
-125.00
36532 BRODART COMPANY
231.76 MATERIALS
231.76 DIGITAL SINGL MATTE BLUE
001 - 572 10 31 00 - Library Supplies
4579 08/18/2026 Claims
3
36533 CENTER POINT INC
304.44 MATERIALS
304.44 BOOKS
001 - 572 20 34 06 - Library Books & Other Materials
4580 08/18/2026 Claims
3
36534 MELISSA COLE
111 - 594 76 60 02 - Capital Outlays Public Art
4581 08/18/2026 Claims
3
6,000.00 SERVICES
6,000.00 50% OF TOTAL PROJECT COST FOR ROCKY
HILL MURAL
36535 DEMCO
274.31 MATERIALS
274.31 REDDI-COVERS BOOK COVERS, BOOK TAPE,
GENRE LABELS
001 - 572 10 31 00 - Library Supplies
4582 08/18/2026 Claims
3
36536 BIANCA ESTEVES
001 - 362 00 00 05 - Space And Facilities Rentals (Sho
4583 08/18/2026 Claims
3
3
125.00 REFUND RESERVATION
-125.00
36537 MUNICIPAL LIBRARY FRIENDS
OF THE LIBERTY LAKE
115 - 557 30 41 00 - Tourism Prof Services
4584 08/18/2026 Claims
3
895.82 MATERIALS
6.55 SOCKET BIT
19.65 SOCKET BITS
697.27 DRYWALL TRUCK
172.35 WATER EFFICIENT BUBBLER
36539 GREENLEAF LANDSCAPING INC
001 - 576 80 30 01 - Parks - Horticulture Supplies
4586 08/18/2026 Claims
3
3
67.61 MATERIALS; MATERIALS
36540 GS4 LLC
9.79 HEX KEY SETS
24.50 ROPE, STARTER CORD UNIVERSAL
9.33 FASTENERS
9.95 WOODRUF KEYS, FASTENERS
14.04 PROPANE
36541 KANOPY INC
93.00 MATERIALS
001 - 572 10 41 01 - Software Maint/data Ba
4588 08/18/2026 Claims
3
3
3
3
-125.00
200.00 REFUND RESERVATION
-200.00
205.00 BOOKS
36544 MACKIN BOOK COMPANY
001 - 572 20 34 06 - Library Books & Other Materials
4591 08/18/2026 Claims
125.00 REFUND RESERVATION
36543 KELLY LUNDBERG
001 - 362 00 00 05 - Space And Facilities Rentals (Sho
4590 08/18/2026 Claims
93.00 TICKETS
36542 SAM KINGMAN
001 - 362 00 00 05 - Space And Facilities Rentals (Sho
4589 08/18/2026 Claims
1,635.00 SERVICES
1,635.00 ROCKY HILL PARK-WEEDS SVCS
001 - 521 50 31 00 - Facility - Supplies_Public Safety
110 - 542 30 31 00 - Roadway - Supplies_Signage
420 - 576 61 31 03 - Maintenance Supplies
001 - 576 80 31 01 - Parks Supplies
110 - 595 64 63 00 - Roads/Streets Const. & Other In
4587 08/18/2026 Claims
2,727.83 LODGING TAX REIMBURSEMENT
2,727.83
36538 GRAINGER
001 - 521 50 31 00 - Facility - Supplies_Public Safety
001 - 521 50 31 00 - Facility - Supplies_Public Safety
001 - 521 50 31 00 - Facility - Supplies_Public Safety
001 - 576 80 31 55 - Rocky Hill Park Supplies
4585 08/18/2026 Claims
205.00 BOOKS
250.00 REFUND RESERVATION
36545 BRENT MALAKOWSKY
001 - 362 00 00 05 - Space And Facilities Rentals (Sho
08/11/2026
9
-250.00
Page 29 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
14:58:15 Date:
Page:
08/18/2026 To: 08/18/2026
Trans Date
Type
4592 08/18/2026 Claims
Acct #
3
Chk #
Claimant
Amount Memo
36546 MOUNTAIN DOG SIGN
COMPANY
474.16 MATERIALS
474.16 HALF-FOLD PAMPHLETS
001 - 521 10 31 00 - Law Enforcement Supplies
4593 08/18/2026 Claims
3
36547 NORTHWEST FENCE CO
001 - 576 80 31 15 - Ballfields Supplies
4594 08/18/2026 Claims
3
4595 08/18/2026 Claims
3
3
3
001 - 521 10 40 00 - Sheriff (EMS Agreement)
110 - 542 90 42 00 - Maint Admin & Overhead - Tele
001 - 572 10 42 00 - Library-Telephone,Internet,Posta
420 - 576 61 42 01 - Golf Pro Shop-Telephone,Interne
001 - 576 80 41 25 - Pavillion Park-Professional Servic
001 - 576 80 42 35 - Town Square-Telephone,Interne
001 - 576 80 42 45 - Orchard Park-Telephone,Interne
001 - 576 80 42 55 - Rocky Hill Park-Telephone,Intern
3
3
3
3
3
476.88 PLANET SPORT PLUS SEED
643.10 MICRO-SEA MICRO NUTRIENTS, IRON
POLYAMINE, ORO AGRI, PLANET TURF KICK
2,708.00 SERVICES
1,469.00 SVC TRADE CR,COMMERCIAL PWR,BASIC
PHONE SYS,ADD'L EXT,ENTERPRISE DIA 1G
304.00 COMMERCIAL PWR,BASIC PHONE SYS,ADD'L
EXT
115.00 PWY SVC TRADE CR,COMMERCIAL 50/50
INTERNET
279.00 BASIC PHONE SYS,ADD'L EXT
101.00 SVC TRADE CR,COMMERCIAL 50/50
INTERNET
200.00 PP COMMERCIAL PWR;SOFTBALL FIELD
COMMERCIAL PWR
85.00 TS COMMERCIAL PWR
85.00 ORCHARD PARK COMMERCIAL
PWR,10M/5M
70.00 RHP COMMERCIAL PWR
129,972.18 AGENDA ITEM 10.D 06062026
COUNCIL
129,972.18 NEYLAND SW IMPROVEMENT SVCS
THROUGH 07/30/2026
2,012.50 SERVICES
2,012.50 CONSULTANT JANUARY 2026
50.41 UTILITIES
50.41 AUGUST SEWER CHARGES
36556 SPOKANE COUNTY TREASURER
001 - 521 10 40 00 - Sheriff (EMS Agreement)
001 - 521 10 40 01 - Spokane County - Jail
1,575.10 SERVICES
149.34 VEGETATION CONTROL TREATMENT SVCS
149.34 VEGETATION CONTROL TREATMENT SVCS
149.34 VEGETATION CONTROL TREATMENT SVCS
563.54 VEGETATION CONTROL TREATMENT SVCS
563.54 VEGETATION CONTROL TREATMENT SVCS
36555 SPOKANE COUNTY
ENVIRONMENTAL SERVICES
001 - 576 80 47 45 - Orchard Park Utilities-Elec/Gas,W
4602 08/18/2026 Claims
1,119.98 MATERIALS
36554 SPOKANE ARTS FUND
111 - 594 76 60 02 - Capital Outlays Public Art
4601 08/18/2026 Claims
245.25 CHAVELITAS GARAGE DOOR SVCS
36553 SLE INC
411 - 594 42 60 05 - Capital Expense Neyland Ave Sto
4600 08/18/2026 Claims
245.25 SERVICES
36552 SENSKE LAWN & TREE CARE
INC
110 - 553 60 31 10 - Weed Control - Supplies
110 - 553 60 31 10 - Weed Control - Supplies
110 - 553 60 31 10 - Weed Control - Supplies
110 - 595 64 63 00 - Roads/Streets Const. & Other In
110 - 595 64 63 00 - Roads/Streets Const. & Other In
4599 08/18/2026 Claims
69.25 SANDALS
748.85 SANDALS
36551 PTERA INC
001 - 518 30 42 00 - Central Services - Communicatio
4598 08/18/2026 Claims
818.10 MERCHANDISE
36550 PLANET TURF
420 - 576 65 31 01 - Maintenance Of Golf Course
420 - 576 65 31 01 - Maintenance Of Golf Course
4597 08/18/2026 Claims
16.44 PRESSED STEEL RAIL-ENDS, CARRIAGE
BOLTS
36549 OVERHEAD DOOR
CORPORATION
420 - 576 61 41 03 - Facilities - Professional Services_
4596 08/18/2026 Claims
16.44 MATERIALS
36548 OLUKAI LLC
420 - 576 61 34 01 - Pro Shop Merchandise
420 - 576 61 34 01 - Pro Shop Merchandise
08/11/2026
10
24,674.97 SERVICES
21,327.00 LE DISPATCH SVCS AUG 2026
3,347.97 CONFINEMENT PROGRAM AUG 2026
Page 30 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
4603 08/18/2026 Claims
Acct #
3
Chk #
Claimant
4604 08/18/2026 Claims
3
4605 08/18/2026 Claims
3
3
3
36561 WESTERN EQUIPMENT
420 - 576 65 31 01 - Maintenance Of Golf Course
4608 08/18/2026 Claims
3
75.00 SERVICES
75.00 PRESEVATION OR WARRANT
02/23-03/02/2026
36562 WHITLEY FUEL LLC
001 - 518 30 32 00 - Central Services Fuel Consumed
001 - 518 30 32 00 - Central Services Fuel Consumed
001 - 518 30 32 00 - Central Services Fuel Consumed
001 - 518 30 32 00 - Central Services Fuel Consumed
001 - 518 30 32 00 - Central Services Fuel Consumed
001 - 518 30 32 00 - Central Services Fuel Consumed
001 - 518 30 32 00 - Central Services Fuel Consumed
410 - 531 00 32 00 - Storm Drainage Utilities - Fuel
410 - 531 00 32 00 - Storm Drainage Utilities - Fuel
410 - 531 00 32 00 - Storm Drainage Utilities - Fuel
410 - 531 00 32 00 - Storm Drainage Utilities - Fuel
410 - 531 00 32 00 - Storm Drainage Utilities - Fuel
410 - 531 00 32 00 - Storm Drainage Utilities - Fuel
110 - 542 66 32 00 - Snow And Ice Control - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 70 32 00 - Roadside - Fuel
110 - 542 90 32 00 - Maint Admin & Overhead - Fuel
001 - 558 50 32 00 - CP&ED Fuel Consumed
001 - 558 50 32 00 - CP&ED Fuel Consumed
001 - 558 50 32 00 - CP&ED Fuel Consumed
001 - 558 50 32 00 - CP&ED Fuel Consumed
001 - 558 50 32 00 - CP&ED Fuel Consumed
001 - 558 50 32 00 - CP&ED Fuel Consumed
420 - 576 61 31 03 - Maintenance Supplies
420 - 576 61 32 00 - Golf Course-Fuel Consumed
420 - 576 61 32 00 - Golf Course-Fuel Consumed
420 - 576 61 32 00 - Golf Course-Fuel Consumed
420 - 576 61 32 00 - Golf Course-Fuel Consumed
420 - 576 61 32 00 - Golf Course-Fuel Consumed
420 - 576 61 32 00 - Golf Course-Fuel Consumed
001 - 576 80 31 01 - Parks Supplies
2,180.00 SERVICES
2,180.00 STUMP GRINDING ROCKY HILL &TOWN
SQUARE
36560 WASHINGTON RECREATION
AND PARK
001 - 576 80 49 01 - Parks-Registration Fees,Mbrship
4607 08/18/2026 Claims
1,740.94 SHOT GLASSES, HOODIES, TEES, 1/4 ZIPS,
POLOS
36559 WALTON'S STUMP REMOVAL
LLC
001 - 576 80 30 01 - Parks - Horticulture Supplies
4606 08/18/2026 Claims
1,740.94 MERCHANDISE
36558 VERIZON WIRELESS VSAT
001 - 521 10 41 00 - Law Enforcement-Professional S
08/11/2026
11
Amount Memo
36557 TRAVIS MATHEW LLC
420 - 576 61 34 01 - Pro Shop Merchandise
14:58:15 Date:
Page:
175.00 MEMBERSHIP
175.00 CAMP, JEN PROFESSIONAL MEMBERSHIP
JOIN THROUGH 08/10/2027
1,081.61 MATERIALS
1,081.61 FLEX CONVERSION ASSEMBLIES
8,207.10 FUEL
39.01 UNLEADED
97.96 UNLEADED
43.10 UNLEADED
273.61 UNLEADED
109.63 UNLEADED
120.49 UNLEADED
86.09 UNLEADED
12.00 UNLEADED
30.14 UNLEADED
13.26 UNLEADED
33.73 UNLEADED
37.08 UNLEADED
26.49 UNLEADED
2,865.69 DIESEL
72.02 UNLEADED
180.84 UNLEADED
79.56 UNLEADED
586.32 UNLEADED
202.40 UNLEADED
222.45 UNLEADED
158.94 UNLEADED
1,094.46 UNLEADED
30.01 UNLEADED
75.35 UNLEADED
33.15 UNLEADED
84.33 UNLEADED
92.69 UNLEADED
66.23 UNLEADED
-215.28 CREDIT FOR DELIVERY
48.02 UNLEADED
120.56 UNLEADED
53.04 UNLEADED
134.93 UNLEADED
148.30 UNLEADED
105.96 UNLEADED
-215.27 CREDIT FOR DELIVERY
Page 31 of 98
CHECK REGISTER
CITY OF LIBERTY LAKE
Time:
08/18/2026 To: 08/18/2026
Trans Date
Type
Acct #
Chk #
Claimant
001 - 576 80 32 00 - Parks Fuel Consumed
001 - 576 80 32 00 - Parks Fuel Consumed
001 - 576 80 32 00 - Parks Fuel Consumed
001 - 576 80 32 00 - Parks Fuel Consumed
001 - 576 80 32 00 - Parks Fuel Consumed
001 - 576 80 32 00 - Parks Fuel Consumed
001 - 576 80 32 15 - Ballfields Fuel Consumed
001 - 576 80 32 15 - Ballfields Fuel Consumed
001 - 576 80 32 15 - Ballfields Fuel Consumed
001 - 576 80 32 15 - Ballfields Fuel Consumed
001 - 576 80 32 15 - Ballfields Fuel Consumed
001 - 576 80 32 15 - Ballfields Fuel Consumed
4609 08/18/2026 Claims
3
4610 08/18/2026 Claims
3
90.03 UNLEADED
226.05 UNLEADED
99.45 UNLEADED
253.00 UNLEADED
278.06 UNLEADED
198.68 UNLEADED
9.01 UNLEADED
22.60 UNLEADED
9.94 UNLEADED
25.31 UNLEADED
27.81 UNLEADED
19.87 UNLEADED
6.50 REFUND
-6.50 REFUND PUBLIC RECORDS REQUEST FEE
36564 BETTY WOLF
001 - 347 60 00 00 - Recreation Program Fees
08/11/2026
12
Amount Memo
36563 ANGELA WILSON
001 - 341 81 00 02 - Public Record Fees
14:58:15 Date:
Page:
144.00 REFUND REGISTRATION
-144.00
001 General Fund
110 Street Fund
111 Parks & Art Fund
115 Tourism Promotion Fund
330 Library Capital Fund
410 Stormwater Utility Fund
411 Aquifer Protection Fund
420 Golf Operations Fund
131,910.50
30,951.29
19,090.46
2,727.83
1,352.49
8,859.18
130,922.20
41,476.28
* Transaction Has Mixed Revenue And Expense Accounts
367,290.23
Claims:
367,290.23
"I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
services rendered or the labor performed as described herein, that any advance payment is due and payable
pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation, and that
the claim a just, due and unpaid obligation against the City of Liberty Lake, and that I am authorized to
authenticate and certify to said claim."
_____________________________________________
City Clerk
_____________________
Date
"I, the undersigned, do hereby certify under penalty of perjury that the claim is a just, due and unpaid obligations
against the City of Liberty Lake, and that I am authorized to certify to said claim."
______________________________________________
City Clerk
______________________
Date
Page 32 of 98
AGENDA ITEM NO.: 11.C.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: Survey/Engineering Services Contract with Parametrix for Country Vista and
Molter Sidewalk Improvement Project
Dept of Origin: Public Works
Dept. Head Approval: Ben Turner
Exhibit(s):
Scope and Fee Molter-Country Vista
Expenditure Required
Yes
Budgeted
Yes; REET 1 Capital Projects Fund (310); Pedestrian
Crossing Allocation (595 61 60 00)
City Program
Streets Maintenance
Summary Statement
This consent agenda item authorizes the execution of an engineering services
agreement with Parametrix, Inc. in the amount of $29,445 for surveying and design
services associated with sidewalk and curb ramp improvements at the intersection of E.
Country Vista Drive and N. Molter Road. Parametrix serves as the City’s on-call
engineering consultant for these types of services; therefore, this agreement was not
competitively bid in accordance with the City’s procurement policies.
The scope of work includes completion of a topographic and boundary survey to
support design, evaluation and redesign of existing curb ramps to meet current
Americans with Disabilities Act (ADA) standards, and design of a new sidewalk segment
on the south side of E. Country Vista Drive east of the intersection. The consultant will
prepare all necessary construction plans and supporting documentation required for
project implementation.
This project supports the City’s ongoing efforts to improve pedestrian accessibility,
safety, and compliance with federal ADA requirements.
Page 33 of 98
Recommended Action
Authorize the Mayor to sign a survey/engineering services contract with Parametric for
the Country Vista and Molter Sidewalk Improvement Project for an amount not to
exceed $29,445.
Page 34 of 98
Scope of Work – Surveying/Engineering Services
Project:
Local Agency:
Consultant:
City of Liberty Lake – Country Vista and Molter Sidewalks
City of Liberty Lake
Parametrix, Inc.
OBJECTIVE
The Owner’s objective in this Agreement is for the Consultant to provide surveying, and design
engineering services for a sidewalk and curb ramp construction project at the intersection of E.
Country Vista Drive and N. Molter Road. A topographic and boundary survey of the area will be
completed in support of design. Using the new background, the existing curb ramps will be redesigned for compliance with the latest ADA standards, and a new sidewalk will be designed east
of the intersection on the south side of S. Country Vista Drive. The Consultant will provide the
professional services required to design the project and to prepare construction plans
(specifications and bidding documents not anticipated). Construction management / construction
administration services may be amended to this contract after design is complete.
PROJECT SCOPE
Parametrix, Inc. will provide the following services for the Project:
1.
SURVEY SERVICES
1.1
Boundary and Topographic Surveying:
Parametrix will retrace a portion of the right of way of E Country Vista Dr, N Molter Rd and N
Swing St, as shown in Figure 1. Parametrix will perform a boundary survey of the subject property
based on deeds supplied by the city and will perform additional Spokane County records research
for evidence of previous surveys, perform control measurements, and locate evidence of
occupation near the boundary of the property.
In addition, Parametrix will perform a topographic survey of the area shown in Figure 1 along E
Country Vista Dr, N Molter Rd, and N Swing St. Storm and sanitary structures to be located shall
include one structure upstream and downstream of the property. Contours will be at 1-foot
intervals, or as required, and based on the North American Vertical Datum of 1988, NAVD88.
Liberty Lake – Country Vista and Molter – Scope of Work
Printed: July 31, 2026
Page 35 of 98
Figure 1. Survey Limits
Topographic Elements
Topographic elements consist of information shown on a map which depicts the horizontal and
vertical positions of natural and/or fabricated features and existing terrain surfaces. The topographic
mapping will include evidence of, including but not limited to, the following improvements:
Buildings
Curbs
Sidewalks/paths
Driveways/curb cuts
Pavement delineation
between concrete and
asphalt
Storm drainage and
storm drain structures
Meters or utility connects to
existing buildings
Sanitary sewer
manholes and/or septic
tank/drain field areas as
identified to our field
survey crew by the
Client
Water valve boxes
Fire hydrants
Telephone pedestals
Signage
Ponds
Electrical power vaults
and associated surface
features
Street lighting
Trees with drip lines 6” and
up (measured 4.5 feet
above the ground)
Retaining walls,
bulkheads, and fences –
materials and heights
Underground utility
location paint marks set
by an underground utility
locate service and record
information (if provided by
the client)
Overhead wires, guy
wires
Natural gas
Cable or fiber optic
pedestals
Liberty Lake – Country Vista and Molter – Scope of Work
Printed: July 31, 2026
Page 36 of 98
Assumptions
This proposal is based on the following assumptions and/or receiving the following site-specific
information.
Parametrix will be provided reasonable access to all areas requiring surveys.
For safety reasons, our survey crews are not allowed to enter subsurface vaults. Our work
will be conducted from the surface, using measure-down techniques. Crews will also not
open any structure covers in excess of 80 pounds.
All electronic mapping standards will be based on Parametrix drafting standards.
Parametrix field crews may need to perform minor brushing with machetes to conduct this
survey and has client’s permission to do so.
This scope does not include setting any monuments for property boundaries.
Unless otherwise specified by the client, horizontal datum shall be North American Datum
(NAD) 83/11, Washington Coordinate System, North Zone, and vertical datum shall be North
American Vertical Datum of 1988 (NAVD 88).
Parametrix has not accounted for the cost of an arborist. If it is determined to be in the
interest of the client to retain an arborist, and if there are tags, flagging, etc. on-site during the
field survey, we will incorporate this information into the topographic mapping.
Deliverables
At completion of our work on this project, Parametrix will provide:
An electronic drawing file of the Boundary and Topographic Survey in AutoCAD Civil 3D 2024
format in a single dwg file, to be delivered internally to our engineering team for use in civil
design.
2.
CONCEPTUAL DESIGN
2.1
Conceptual Finish Surfacing Plan: Consultant will prepare a conceptual plan for curb ramp
re-design, sidewalk alignment, and grading revisions for the proposed project. Retaining walls
and/or stormwater pump systems are not anticipated or included and drainage patterns will be
un-changed. This plan will also include on-site location of the impacted site surfacing and
limits of surfacing replacement. Basic dimensioning at critical locations will be included.
2.2
Design Meeting & Site Visit: Conceptual plan will be submitted to the Owner for general
review of overall improvements to determine consistency with Owner’s intent. Consultant will
attend one (1) review/coordination meeting with the Owner to review the conceptual drawings
and gain insight into any potential minor adjustments or concerns that they may have as we
proceed into final design. Consultant will perform one (1) project site visit to review and
document existing conditions and to help inform the design plans and communications with the
Owner.
Deliverables:
Conceptual finish surfacing plan will be provided in *.pdf format to Owner for review and
comments. Comments to be incorporated/addressed in Construction Documents phase
(Item 3).
Liberty Lake – Country Vista and Molter – Scope of Work
Printed: July 31, 2026
Page 37 of 98
3.
CONSTRUCTION DOCUMENTS
3.1
Cover Sheet and Construction Notes: Consultant will prepare the Cover Sheet and
Construction Notes sheet for inclusion into the plan set. The cover sheet will list project name,
sheet index, abbreviations, legend, and critical survey benchmark information. The
Construction Notes sheet will list the applicable standards and project specific notes that will
be used to specify the materials and work elements for the project.
3.2
Demolition and Temporary Erosion and Sediment Control Plan: Consultant will prepare
the Demolition and Temporary Erosion and Sediment Control (TESC) Plan based on the limits
of the Site Surfacing Plan. The plan will incorporate Best Management Practice (BMP)
measures such as silt fence, wattles, inlet protection and construction entrances, as
necessary, to reduce potential erosion. The consultant will reference the applicable
Washington State Department of Transportation’s Standard Plans for BMP’s utilized by the
contractor, together with standard notes. The plan will show, but will not be limited to, limits of
sidewalk removal, removal of existing signage, protection of trees, curb and gutter removal,
and saw cut locations.
3.3
Finish Surfacing Plan: Consultant will prepare a final Finish Surfacing Plan for the site based
upon the plan developed during the Conceptual Design phase. The plan will include finished
contouring, spot elevations, grading limits, general site surfacing and layout with detail
sufficient for construction. Consultant will note and detail any minor drainage modifications
needed to accommodate the re-aligned sidewalk. No adjustments to disposal/treatment
facilities are anticipated or included. Consultant will incorporate signage, as requested and
provided by the Owner together with typical site plan notes and references to City, County and
State Standard Details.
3.4
Stormwater Site Plan (Drainage Report): Consultant will conduct a stormwater analysis for
the proposed project design at the location where a sidewalk is planned to traverse the
existing swale. The analysis will include a drainage basin map and drainage report including
narrative, hydrology calculations and other necessary information for justifying the proposed
improvements. The calculations and methodology will be completed in accordance with City of
Liberty Lake requirements. The goal will be to use the existing drywell and justify a reduction in
size of the swale. If additional storage or treatment is needed to meet the standards, a strategy
will be developed and included in the design. One round of comments on the drainage report
is included.
3.5
Design Meeting & Project Management: Consultant will attend one (1) meeting with the
Owner to review and coordinate proposed site layout and discuss final adjustments, as
necessary.
Deliverables:
Construction Document plan set in *.pdf format containing:
o Cover and Construction Notes Sheet
o Temporary Erosion and Sediment Control (TESC) Plan
o Stormwater Analysis
o Finished Surfacing Plan
Liberty Lake – Country Vista and Molter – Scope of Work
Printed: July 31, 2026
Page 38 of 98
EXCLUSIONS
Construction Administration/Assistance or Staking
Utility Plan or design
Landscape Planting and Irrigation Plan or design
Electrical or site light design
Separate technical specifications are not anticipated. Project requirements will be included
on the plans or referenced to agency standards.
Traffic or pedestrian studies/projections
Geotechnical investigations or evaluations
Cultural, environmental, SEPA Checklist, Wetland or other Special studies
Cost estimates
Construction General Permit for Discharge Activities
Paying fees associated with applications or State Agency review
Drywell registration
Structural design for retaining walls
Pump systems for stormwater conveyance
Traffic Control Plans
Liberty Lake – Country Vista and Molter – Scope of Work
Printed: July 31, 2026
Page 39 of 98
WORKSHEET FOR PARAMETRIX COST COMPUTATIONS
Local Agency:
Project Title:
City of Liberty Lake
Country Vista and Molter Sidewalk Improvements
PROFESSIONAL CLASSIFICATION
TASK NO.
1.0
1.1
1.2
2.0
2.1
2.2
3.0
3.1
3.2
3.3
3.4
3.5
NEGOTIATED RATE
TASK DESCRIPTION
SURVEY SERVICES
Boundary and Topographic Surveying
Utility Locates (APS see expenses below)
Project
Manager
$185.00
SUBTOTAL TASK 1
CONCEPTUAL DESIGN
Conceptual Finish Surfacing Plan
Design Meeting & Site Visit
SUBTOTAL TASK 2
CONSTRUCTION DOCUMENTS
Cover Sheet and Construction Notes
Demolition and TESC Plan
Finish Surfacing Plan
Stormwater Site Plan (Drainage Report)
Design Meeting & Project Management
SUBTOTAL TASK 3
0
1
4
4
4
4
17
TOTAL
25
4
4
8
Senior
Engineer
$195.00
Engineer III
$145.00
0
0
Surveyor
Manager
$195.00
Surveyor III
Office
$130.00
$110.00
24
17
20
2
63
$9,255.00
24
17
20
2
63
0
20
4
24
$9,255.00
$0.00
$3,060.00
$740.00
$3,800.00
$620.00
$3,255.00
$5,770.00
$4,030.00
$960.00
$14,635.00
$27,690.00
Admin
16
0
0
0
LABOR
HOURS
0
16
1
2
2
3
16
32
20
5
71
0
0
0
2
2
4
21
38
26
6
95
5
87
24
17
20
4
182
COST
EXPENSES
1.1 Survey
1.2 APS
TOTAL
Page 1 of 1
Totals
LABOR
COST
Surveyor III
Field
$130.00
$27,690.00
$250.00
$1,505.00
$29,445.00
Page 40 of 98
AGENDA ITEM NO.: 11.D.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: Design Services Contract with Design West Architects for the Parks and
Recreation Facility Renovation Project
Dept of Origin: Public Works
Dept. Head Approval: Ben Turner
Exhibit(s):
LL City Hall Renovation DWA Fee Proposal 7.28.26, AIA B105-2017 - CoLL Parks and
Recreation Facility
Expenditure Required
Yes
Budgeted
Yes, General Fund (001); Old City Hall Renovation
(594 18 62 07)
City Program
Capital Projects
Summary Statement
This consent agenda item authorizes the execution of an architectural design services
agreement with Design West Architects in the amount of $93,700 for the renovation of
the existing City Hall building into a Parks and Recreation facility. Design West
Architects (DWA) was selected following a qualifications-based review process in which
three firms were evaluated for the project.
The scope of work includes investigative site visits to verify existing conditions,
coordination with City staff to finalize the design of approximately 8,000 square feet of
interior renovations, and development of complete construction drawings and
specifications. The proposed improvements include offices, meeting rooms, restrooms,
assembly spaces, secure entries, and supporting facilities necessary for Parks and
Recreation operations and indoor community programming. The design will ensure
compliance with current building, life-safety, and Americans with Disabilities Act (ADA)
standards. DWA will also provide coordination with sub-consultants for structural,
mechanical, electrical, and plumbing engineering services; administer the building
permit review process; and support the public bidding process, including pre-bid
meetings, addenda, and contractor coordination.
Page 41 of 98
This project supports the City’s long-term planning efforts included in the City's Facility
Master Plan by repurposing the existing City Hall facility following its relocation in early
2027, enhancing recreational programming capacity and community access to City
services.
Recommended Action
Authorize the Mayor to sign a design services contract with Design West Architects for
the Parks and Recreation Facility Renovation Project for an amount not to exceed
$93,700.
Page 42 of 98
July 28, 2026
Ben Turner, Public Works Director
City of Liberty Lake
22710 East Country Vista Drive
Liberty Lake, WA 99019
[email protected]
509-613-9901
RE:
Existing City Hall Renovations for Parks & Recreation Department
Scope of Services and Fee Proposal
Dear Ben,
Thank you for considering Design West Architects for the existing city hall building
renovation project for the new parks and recreation department and meeting with us to
clarify the scope of work and new timeline. Based on that information, we are pleased to
provide the following scope of services and fee proposal:
Services:
Design West Architects proposes to provide architectural services, to include the
following:
•
•
•
•
•
SPOKANE, WASHINGTON
PULLMAN, WASHINGTON
KENNEWICK, WASHINGTON
MERIDIAN, IDAHO
ONTARIO, OREGON
DESIGN WEST ARCHITECTS, P.A.
905 W RIVERSIDE AVE
SUITE 605
SPOKANE, WA 99201
TEL. 509-290-6843
www.designwestpa.com
•
•
•
Conduct up to two more investigative site visits, to observe visible conditions of
the existing building and related items, including verification of existing conditions
and the as-built drawings to be provided.
Work with the City of Liberty Lake Public Works Department and Parks & Rec
representatives to finalize the design of approximately 8,000 SF of renovations to
the existing city hall building. This process is anticipated to include up to 4
design meetings with city representatives.
Develop construction drawings, and specifications for the full improvements to
the building, including offices, meeting rooms, restrooms, assembly spaces,
secure entries and similarly related support spaces for the Parks & Rec
department relocation. The improvements will bring the building into compliance
with current life-safety code compliance for the planned occupant count and
current ADA requirements.
The document list shall include the following drawings: vicinity plan, basic site
plan, building code compliance diagrams, floor plan, reflected ceiling plans,
interior elevations and related construction details. The specifications will include
information necessary for the City’s selected contractor to price and complete the
project through the public bidding process. Design West Architects will work
within the requirements of any City design standards or provided specifications.
As a sub-consultant, we will include the services of LSB Engineers (structural)
and MSI Engineers to provide plumbing, HVAC, and electrical drawings for the
project.
Administer the process for building permit review with the City of Liberty Lake
Coordinate, support and/or administer the process for publicly bidding the
project, to include the coordination and review of contractor substitution requests,
pre-bid on site meetings and any addenda that may need issued.
Visit the site up to twice monthly, as required during the construction of the
project to observe progress and provide any requested interpretations or
clarifications.
Page 43 of 98
•
•
Manage and coordinate the construction administration process to include
regular meeting progress, submittal review and approval, answering RFIs,
providing ASIs as required and processing any cost change documents.
Manage the coordination and completion of the project closeout documentation,
to include the conclusion of punch list items, O&M manuals and record as-built
drawings.
Our services will be provided under the basic provisions and conditions contained within
a standard AIA B105 Owner-Architect Agreement or a contract provided by City of
Liberty Lake representatives. The proposed fee below is based upon the assumptions
related to the scope of services described above.
The services will include Architectural, Structural, Mechanical and Electrical Engineering
services, as required for the scope of the project. The proposal does not include Civil, or
Geotechnical disciplines, as these services are not anticipated for this project given the
current project description and scope. These services also exclude hazardous materials
surveys, abatement design services, or other building survey or assessment consultants
that may be required by the city permitting process. We have currently excluded a third
party NREC review as well until we are able to verify if it will be required by the City of
Liberty Lake for permitting. Generally, the phases of service are defined as follows:
Schematic Design Phase: The design team shall process all the information we have
received so far so that we can define the project goals better and begin to review the
city’s preferred floor plan. A kick off meeting will be held with all team members to review
the preferred plan and any recommendations we might have for betterment. The
verification of any provided as-built drawings will take place during SD and the design
team will begin organizing the full project schedule and budget.
Design Development Phase: The design team will refine and update the concept design
to confirm the project scope with the City of Liberty Lake Public Works Department
representatives and begin laying out and organizing the construction documents in
preparation for the next step. Project schedules and budgets will get solidified in this
process as well.
Construction Documents: Based upon the discussions in the previous phase, the
architect will prepare construction documents including drawings and specifications for
the construction of the project. Design changes typically do not happen during this
phase.
Permitting & Bidding: The architect will assist, coordinate, and manage the process for
having the project reviewed by the authorities having jurisdiction (City of Liberty Lake) to
the completion of the process and obtaining building permits. The permit reviews that
are included in the design team’s scope are limited to City of Liberty Lake’s Building
Permit Review. During the bidding process, we will assist, coordinate and manage the
process to include a contractor site visit, the issue of a single addenda during the bid
period and respond to questions from contractors that will result in a fair and legal public
bidding process.
Construction Administration: The architect will provide review and approval of submittals,
response to contractor’s requests for information (RFIs), coordination and issuing of
Architects Supplemental Instructions (ASIs), coordination and issue of cost change
documents, progress meeting attendance, and records as on-site review of required
contractor as-built drawings. As the project nears completion, the architect will
coordinate and/or issue the substantial completion and generate the final punch-list.
Page 44 of 98
Close Out: In the final project phase, the architect will wrap up all physical and
administrative tasks, coordinate with the contractor for any final TAB and owner required
trainings, and begin the process of finalizing the contractor’s as-built drawings and O&M
manuals.
Compensation:
Compensation for the basic services shall be on a lump sum basis, plus reimbursable
expenses as needed. The fee is broken down by phase as follows, note that
unexpended amounts in other phases or from our sub-consultants can be billed up to the
total maximum not-to-exceed:
Schematic Design Phase (as-built verification)
Design Development Phase
Construction Documents Phase
Permitting & Bidding
Construction Administration
Project Close Out
Total compensation for services not-to-exceed
$16,866
$18,740
$29,047
$1,874
$25,299
$1,874
$93,700
Reimbursable expenses will be billed in addition to the basic services fee. These
expenses will be billed at direct cost plus 15%; reimbursable expenses are limited to
third party NREC reviews (if required by the permitting process), drawing, scanning or
printing/reproduction expenses directly associated with the project. The design team
does not expect these costs to exceed $8,000 and will not proceed beyond that amount
without prior authorization. All other costs are covered by the basic design team fee.
Any additional services requested by the City team shall be billed based upon the hourly
rates defined below or by an additional fee proposal that will be developed based on the
scope of any added work.
These standard hourly rates are fixed for the duration of one year from the date of this
proposal:
Hourly Fee Rate Schedule:
Principal Architect
Project Architect
Project Manager
Architectural Technical Support
Office Administration
$250
$225
$200
$150
$110
Thank you for your time and consideration in this matter. If you have any questions, or
would like to meet to discuss this further, please call.
Sincerely,
Amy Browne-Minden, AIA, NCARB, NCIDQ, LEED AP BD+C, ID+C
Principal
Page 45 of 98
AIA Document B105 – 2017
®
™
Standard Short Form of Agreement Between Owner and Architect
AGREEMENT made as of the 19th day of August in the year 2026
(In words, indicate day, month and year.)
BETWEEN the Owner:
(Name, legal status, address and other information)
City of Liberty Lake
22710 E. Country Vista Drive
Liberty Lake, WA 99019
and the Architect:
(Name, legal status, address and other information)
Design West Architects, P.A.
905 W. Riverside Ave, Ste 605
Spokane, WA 99201
for the following Project:
(Name, location and detailed description)
Parks and Recreation Facility Renovation
22710 E. Country Vista Drive
Liberty Lake, WA 99019
ADDITIONS AND DELETIONS:
The author of this document
has added information
needed for its completion.
The author may also have
revised the text of the
original AIA standard form.
An Additions and Deletions
Report that notes added
information as well as
revisions to the standard
form text is available from
the author and should be
reviewed.
This document has important
legal consequences.
Consultation with an
attorney is encouraged with
respect to its completion
or modification.
The Owner and Architect agree as follows.
ELECTRONIC COPYING of any
portion of this AIA® Document
to another electronic file is
prohibited and constitutes a
violation of copyright laws
as set forth in the footer of
this document.
AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American
Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without
permission. This draft was produced by AIA software at 13:16:02 MT on 06/14/2021 under Order No.0041249679 which expires on 12/12/2021, is
not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To
report copyright violations, e-mail [email protected].
User Notes:
(1450276938)
1
Page 46 of 98
ARTICLE 1 ARCHITECT’S RESPONSIBILITIES
The Architect shall provide architectural services for the Project as described in this Agreement. The Architect shall
perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the
same or similar locality under the same or similar circumstances. The Architect has been retained as a professional
Architect for the Project and its obligations to the Client and to the Project shall be limited to that professional
discipline without any other responsibilities or obligations. Consultants included in this Agreement under Article 1
are retained as professional engineers for the Project and their obligations to the Client and to the Project shall be
limited to that professional discipline without any other responsibilities or obligations. The Architect shall perform
its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the
Project. The Owner acknowledges that this standard of care does not imply or represent that the Contract Documents
produced by the Architect and his Consultants will be 100% free from inconsistencies, conflicts or discrepancies and
they do not guarantee that 100% of the elements of the project are included. The Owner understands that since the
Architect and his consultants cannot produce 100% accurate documents, that construction related changes will occur
and the changes may result in additional construction costs. These changes are in addition to any changes required
due to unforeseen or hidden conditions, changes in the codes or regulations and any Owner directed changes. The
Owner will establish a construction contingency to fund construction changes. All costs or credits associated with
construction changes will be handled by a modification to the original contract between the Owner and the
Contractor(s). The Architect shall assist the Owner in determining consulting services required for the Project. The
Architect’s services include the following consulting services, if any:
« »
During the Design Phase, the Architect shall review the Owner’s scope of work, budget and schedule and reach an
understanding with the Owner of the Project requirements. Based on the approved Project requirements, the
Architect shall develop a design, which shall be set forth in drawings and other documents appropriate for the
Project. Upon the Owner’s approval of the design, the Architect shall prepare Construction Documents indicating
requirements for construction of the Project and shall coordinate its services with any consulting services the Owner
provides. The Architect shall assist the Owner in filing documents required for the approval of governmental
authorities, in obtaining bids or proposals, and in awarding contracts for construction.
During the Construction Phase, the Architect shall not be required to make exhaustive or continuous on-site
inspections to check the quality or quantity of the Work. The Architect shall neither have control over or charge of,
nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Work, since these are solely the Contractor’s rights and
responsibilities under the Contract Documents. The Architect’s services during construction include interpreting the
Contract Documents and reviewing the Contractor’s submittals.
The Architect’s responsibility to provide Construction Phase Services commences with the award of the Contract for
Construction and terminates on the Substantial Completion date as outlined in the contract between the Owner and
the Contractor. The Owner acknowledges that if the Construction Phase Services covered by this Agreement cannot
completed within the time frame established in the contract documents and the contract between the Contractor and
the Owner (Substantial Completion) because construction is not yet completed, extension of the Architect’s services
beyond that time shall be compensated as Additional Services. Time and expense incurred by the Architect and his
Consultants on the project beyond the Substantial Completion date established by the Contract Documents will be
billed and become due on a monthly basis at the rates established in this Agreement until Substantial Completion of
construction is achieved by the Contractor(s).
ARTICLE 2 OWNER’S RESPONSIBILITIES
The Owner shall provide full information about the objectives, schedule, constraints and existing conditions of the
Project, and shall establish a budget that includes reasonable contingencies and meets the Project requirements. The
Owner shall provide decisions and furnish required information as expeditiously as necessary for the orderly
progress of the Project. The Architect shall be entitled to rely on the accuracy and completeness of the Owner’s
information. The Owner shall furnish consulting services not provided by the Architect, but required for the Project,
such as surveying, which shall include property boundaries, topography, utilities, and wetlands information;
geotechnical engineering; and environmental testing services. The Owner shall employ a Contractor, experienced in
the type of Project to be constructed, to perform the construction Work and to provide price information. The
Owner shall furnish the services of a separate consultant for any required evaluations of hazardous materials with
reports and appropriate recommendations.
AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American
Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without
permission. This draft was produced by AIA software at 13:16:02 MT on 06/14/2021 under Order No.0041249679 which expires on 12/12/2021, is
not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To
report copyright violations, e-mail [email protected].
User Notes:
(1450276938)
2
Page 47 of 98
ARTICLE 3 USE OF DOCUMENTS
Drawings, specifications and other documents prepared by the Architect are the Architect’s Instruments of Service,
and are for the Owner’s use solely with respect to constructing the Project. The Architect shall retain all common
law, statutory and other reserved rights, including the copyright. Upon completion of the construction of the Project,
provided that the Owner substantially performs its obligations under this Agreement, the Architect grants to the
Owner a license to use the Architect’s Instruments of Service as a reference for maintaining, altering and adding to
the Project. The Owner agrees to indemnify the Architect from all costs and expenses related to claims arising from
the Owner’s use of the Instruments of Service without retaining the Architect. When transmitting copyrightprotected information for use on the Project, the transmitting party represents that it is either the copyright owner of
the information, or has permission from the copyright owner to transmit the information for its use on the Project.
ARTICLE 4 TERMINATION, SUSPENSION OR ABANDONMENT
In the event of termination, suspension or abandonment of the Project by the Owner, the Architect shall be
compensated for services performed. The Owner’s failure to make payments in accordance with this Agreement
shall be considered substantial nonperformance and sufficient cause for the Architect to suspend or terminate
services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days’
written notice if the Project is suspended for more than 90 days, or if the other party substantially fails to perform in
accordance with the terms of this Agreement. Except as otherwise expressly provided herein, this Agreement shall
terminate one year from the date of Substantial Completion.
ARTICLE 5 MISCELLANEOUS PROVISIONS
This Agreement shall be governed by the law of the place where the Project is located. Terms in this Agreement
shall have the same meaning as those in AIA Document A101–2017, Standard Form of Agreement Between Owner
and Contractor. Neither party to this Agreement shall assign the contract as a whole without written consent of the
other.
Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a
third party against either the Owner or the Architect.
The Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure
of persons to, hazardous materials or toxic substances in any form at the Project site.
ARTICLE 6 PAYMENTS AND COMPENSATION TO THE ARCHITECT
The Architect’s Compensation shall be:
$93,700
The Owner shall pay the Architect an initial payment of « Zero Dollars » ($ « 0 » ) as a minimum payment under
this Agreement. The initial payment shall be credited to the final invoice.
The Owner shall reimburse the Architect for expenses incurred in the interest of the Project, plus « fifteen » percent
( « 15 » %).
Services beyond 24 months from the date of this agreement shall be subject to renegotiation of contract terms and
hourly rates. Should such renegotiation not occur then the contract shall lapse and become void at that time.
Payments are due and payable upon receipt of the Architect’s monthly invoice. Amounts unpaid « forty-five » ( « 45
» ) days after the invoice date shall bear interest from the date payment is due at the legal rate prevailing at the
project location at the time payment is due.
At the request of the Owner, the Architect shall provide additional services not included in Article 1 for additional
compensation. Such additional services may include, but not be limited to, providing or coordinating services of
consultants not identified in Article 1; revisions due to changes in the Project scope, quality or budget, or due to
Owner-requested changes in the approved design; evaluating changes in the Work and Contractors’ requests for
substitutions of materials or systems; providing services necessitated by the Contractor’s failure to perform; and the
extension of the Architect’s Article 1 services beyond the date of Substantial Completion outlined in the Agreement
between the Owner and Contractor.
AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American
Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without
permission. This draft was produced by AIA software at 13:16:02 MT on 06/14/2021 under Order No.0041249679 which expires on 12/12/2021, is
not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To
report copyright violations, e-mail [email protected].
User Notes:
(1450276938)
3
Page 48 of 98
ARTICLE 7 OTHER PROVISIONS
(Insert descriptions of other services and modifications to the terms of this Agreement.)
7.1
In recognition of the relative risks and benefits of the Project to both the Owner and the Architect, the risks
have been allocated such that the Owner agrees, to the fullest extent permitted by law, to limit the liability of the
Architect to the Owner for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses
from any cause or causes, including attorneys’ fees and costs and expert-witness fees and costs, so that the total
aggregate liability of the Architect to the Owner shall not exceed the Architect’s total coverage under their
professional liability insurance policy for this Project. It is intended that this limitation apply to any and all liability
or cause of action however alleged or arising, unless otherwise prohibited by law. Additional limits of liability may
be made a part of this Agreement for an additional fee, upon written request by the Owner, subject to availability,
within 30 days of executing this Agreement.
The Architect shall maintain the following insurance for the duration of this Agreement.
(Identify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if
any.)
.1
General Liability
$2,000,000 each occurrence / $4,000,000 Aggregate
.2
Automobile Liability
$1,000,000
.3
Workers’ Compensation $1,000,000
.4
Professional Liability
$3,000,000 each claim / $3,000,000 Aggregate
7.2
Claims For Consequential Damages: Notwithstanding any other provision of this Agreement, and to the
fullest extent permitted by law, neither the Owner nor the Architect shall be liable to the other or shall make any
claim for any incidental, indirect or consequential damages arising out of or connection in any way to the subject
projects or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss
of use, loss of project, loss of business, loss of income, loss of reputation or any other consequential damages that
either party may have incurred from any cause of action including negligence, strict liability, breach of contract and
breach of strict or implied warranty. Both the Owner and Architect shall require similar waivers of consequential
damages protecting all entities or persons named herein in all contracts and subcontracts with others involved in this
project.
7.3
In addition, the Owner agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
Architect, its officers, directors, employees and sub-consultants (collectively, Architect) against all damages,
liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or in any way connected
with the performance of such services by other persons or entities and from any and all claims arising from
modifications, clarifications, interpretations, adjustments or changes made to the Contract Documents to reflect
changed field or other conditions, except for claims arising from the sole negligence or willful misconduct of the
Architect.
7.4
The Owner and the Architect agree that certain increased costs and changes may be required because of
possible omissions, ambiguities or inconsistencies in the drawings and specifications prepared by the Architect and,
therefore, that the final cost of construction for the project may exceed the estimated construction cost. The Owner
agrees to set aside a reserve as a contingency to be used, as required, to pay for any such increased costs. The
Owner further agrees to make no claim by way of direct or third-party action against the Architect with respect to
increased costs because of such changes.
7.5
The Owner shall provide a summary narrative of the issue(s) leading to a claim, dispute or other matter in
question arising out of or related to this Agreement, identifying in detail the Drawing Sheet, Specification Section
and/or other document issued by the Architect and his Consultants that the Owner believes is relevant to the claim or
dispute.
7.6
IRS 179D Deduction Allocation: In accordance with the Energy Tax Incentive Act of 2005, the Owner
hereby designates the Architect as its primary designer of the Project and allocates, to the extent permissible, any
deduction applicable to the Project to Design West Architects, P.A.
AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American
Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without
permission. This draft was produced by AIA software at 13:16:02 MT on 06/14/2021 under Order No.0041249679 which expires on 12/12/2021, is
not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To
report copyright violations, e-mail [email protected].
User Notes:
(1450276938)
4
Page 49 of 98
This Agreement entered into as of the day and year first written above.
OWNER (Signature)
ARCHITECT (Signature)
Cristella Kaminskas, Mayor
(Printed name and title)
« »« »
(Printed name, title, and license number, if required)
AIA Document B105™ – 2017. Copyright © 1993, 2007 and 2017 by The American Institute of Architects. All rights reserved. The “American
Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without
permission. This draft was produced by AIA software at 13:16:02 MT on 06/14/2021 under Order No.0041249679 which expires on 12/12/2021, is
not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To
report copyright violations, e-mail [email protected].
User Notes:
(1450276938)
5
Page 50 of 98
AGENDA ITEM NO.: 11.E.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: Purchase of Hot Tack Kettle Skid Sprayer System for Public Works from M&M
Distribution, LLC
Dept of Origin: Public Works
Dept. Head Approval: Ben Turner
Exhibit(s):
Estimate_4105_from_MM_DISTRIBUTION_LLC
Expenditure Required
Yes
Budgeted
Yes, (110) Streets Fund, (595 64 63 00) Pavement
Repair Allocation
City Program
Street Maintenance
Summary Statement
This item authorizes the purchase of a Sealmate 200-gallon hot tack kettle skid sprayer
system for use by the Public Works Street Division to support pavement repair and
maintenance operations. The equipment will improve the efficiency and quality of crack
sealing and asphalt repair activities, extending the service life of the City’s roadway
network.
In accordance with procurement requirements, three quotes were obtained for the
equipment. The lowest responsive quote was submitted by M&M Distribution, LLC in the
amount of $8,299, including shipping. Applicable local sales tax of 9% will be added to
the purchase, bringing the total requested amount to $9,050.
Approval of this item will allow the Street Division to enhance in-house maintenance
capabilities and reduce reliance on contracted services for routine pavement
preservation work.
Recommended Action
Authorize the Mayor to approve the purchase of the Sealmate 200-gallon hot tack kettle
Page 51 of 98
skid sprayer system from M&M Distribution, LLC for an amount not to exceed $9,050.
Page 52 of 98
M&M DISTRIBUTION, LLC
P.O. Box 122
Kechi, KS 67067 US
8006892098
[email protected]
www.mm-distribution.com
Estimate
ADDRESS
SHIP TO
Sephen Reichert
Sephen Reichert
ACTIVITY
SM-200HT
Sealmate 200 Gallon Hot Tack Kettle Skid
Sprayer System (Reid Manufacturing)
ESTIMATE # 4105
DATE 07/31/2026
EXPIRATION DATE 08/31/2026
QTY
RATE
AMOUNT
1
8,299.00
8,299.00
NOTE: The price includes shipping
NOTE: We do not offer a smaller kettle
TOTAL
Accepted By
$8,299.00
Accepted Date
All sales are subject to the terms of service set forth by the respective brand site where the item was purchased or the policies enacted by M&M
Distribution, LLC.
Page 53 of 98
AGENDA ITEM NO.: 11.F.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: A/V Installation Contract with CTI for New City Hall Council Chambers and
Conference Rooms
Dept of Origin: Finance and Admin
Services
Dept. Head Approval: Kyle Dixon
Exhibit(s):
Liberty Lake- City Hall AV - Rev1 (002)
Expenditure Required
Yes
Budgeted
Yes; 001 General Fund - New City Hall
Design/Construction 594.18.62.04
City Program
Capital Projects - Facilities
Summary Statement
City Staff received proposals from A/V firms to build out council chambers, conference
rooms, the lobby and common department spaces. CTI provided the most cost effective
proposal and will meet the needs of the new city hall. Recommended approval includes
a 10% staff-managed contingency. Costs were accounted for in the overall project
budget for the new city hall.
Recommended Action
Approve the proposal from CTI for an amount not to exceed $308,337.
Page 54 of 98
PROPOSAL
City of Liberty Lake, WA
Liberty Lake, City Hall AV
DATE
Friday, 07 August 2026
PREPARED BY
Jennifer Miranda
Design Consultant
Page 55 of 98
Scope of Work
Proposal Number: J26410133
Proposal Date: 8/7/2026
Prepared for: City of Liberty Lake, WA
Attn: Kyle Dixon
Phone: (509) 755-6702
Email: [email protected]
Prepared by: Jennifer Tallon
Phone: 208-990-3125
Email: [email protected]
Bill to: City of Liberty Lake, WA
22710 E COUNTRY VISTA DR
LIBERTY LAKE, WA
99019-7592
Ship to: City of Liberty Lake, WA
22710 E COUNTRY VISTA DR
LIBERTY LAKE, WA
99019-7592
Page 56 of 98
1. Project Overview
This Statement of Work responds to the City of Liberty Lake's request for an audiovisual design and
integration for the new City Hall buildout, a full renovation of an existing building. Per the referenced RFP,
the design covers the following spaces as defined by the Architectural Design Development Floor Plan:
Council Chambers, Lobby, Antechamber, Large Conference Room, Medium Secure Conference Room,
Medium (Casual) Conference Room, Open Collaboration, and Community Development Open Space.
Our proposal delivers the full functionality requested in the RFP on a unified Q-SYS audio, video, and control
platform, complemented by Microsoft Teams Rooms in the conference spaces, Newline commercial displays,
and Audio-Technica microphone systems. This SOW includes all manufacturer equipment and software,
technical services including audiovisual engineering, offsite pre-programming and commissioning at our
corporate rack facility, onsite installation and wiring, coordination and supervision, testing, owner training,
and new system warranty.
2. Contract Structure, Options, and Summary
The project is structured as a Base Scope (Council Chambers and AV Headend) with two mutually exclusive
conference room options and one additive alternate. The City has elected Conference Room Option 2 —
Basic Conference Room Systems, All Spaces. Conference Room Option 1 (Microsoft Teams Rooms) was
evaluated during design and is retained in Section 4 for reference; it is not part of the awarded scope.
Conference Room Option Election
Option 1 — Microsoft Teams Rooms (MTR), All Spaces (Not Selected). The full-featured configuration: MTR
operating systems, beamforming array microphones, Dante ceiling speakers, AI auto-framing cameras, and
door-mounted room schedulers across the conference spaces.
Option 2 — Basic Conference Room Systems, All Spaces (Selected). A simplified configuration in the same
six spaces: room-appropriate display, all-in-one videoconferencing bar, and USB/HDMI extension to the room
table for user-connected devices.
With Conference Room Option 2 elected, the overall project scope is reduced accordingly. The reduction
equals the Option 1 conference room value minus the Option 2 value of $58,991.56.
The labor impact of the election follows the same direction: Option 1 conference rooms would have carried
107 estimated labor hours across the six spaces versus 51 hours for the elected Option 2 configuration — a
56-hour reduction that compounds the equipment savings (see Section 9 for the itemized labor summary,
inclusive of the added Large Conference Room scheduling panel).
3. Base Scope of Work
3.1 AV Headend
A Lowell 42-inch-deep 42U rack-configured enclosure with thermal management houses the building's
centralized AV processing and network infrastructure, fabricated, loaded, and pre-commissioned at our
corporate rack facility prior to delivery. The headend comprises:
• Q-SYS Core 24f processor — 24 local audio I/O channels, 160×160 network audio channels, 24 channels
of acoustic echo cancellation, integrated USB AV bridging, and the full Q-SYS control engine with no
additional control licensing.
• Q-SYS Software-based Dante 32×32 channel perpetual license (SLDAN-32-P), enabling beam-level
integration of the Council Chambers ceiling array microphones.
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• Two QSC MPA-Q 8x125 network amplifiers — sixteen total channels of 125 W amplification with direct
70V/100V drive for the Council Chambers ceiling loudspeaker zones, with headroom reserved for the
Lobby alternate.
• Netgear AV Line M4250-40G8XF-PoE+ (GSM4248PX) managed switch — 40 × 1G PoE+ ports with a 960 W
PoE budget and 8 × SFP+ uplinks, factory-profiled for Q-SYS, Dante, and AES67 traffic and configured with
segregated AV VLANs and multicast management.
• Middle Atlantic rack power distribution with cooling, plus rack peripheral budget for lacing, panels, and
finishing hardware.
3.2 Council Chambers
The Council Chambers receives an automated, high-quality audio and video system supporting largeattendance hybrid meetings for in-person and remote attendees, integrated with the City's UC platform via
Q-SYS AV bridging.
Video
• Four 75" Newline DSX-7526 ceiling-mounted displays on single-screen ceiling mounts, providing viewing
for the dais and in-room participants.
• Three 86" Newline DSX-8626 wall-mounted displays — two at the front of the room as the main displays
for in-room viewing, and one on the south wall for Clerk and IT monitoring.
• Q-SYS NV Series AV-over-IP video transport: seven NV-21-HU endpoints and two NV-32-H endpoints
route any source to any display over the network with no fixed matrix hardware, software-configurable
as encoder or decoder.
• Six QSC NC-12x80 PTZ network cameras (12× optical zoom, 80° horizontal field of view) with ceiling
mount brackets, delivering camera video natively onto the Q-SYS platform and to far-end attendees via
USB bridging.
Camera Automation and Functional Use
The six PTZ cameras are deployed to provide complete coverage of the dais, podium, staff desk, and in-room
attendee areas. Camera automation is driven by the audio system: the four beamforming ceiling array
microphones report sound-source positional data into Q-SYS, and the control engine uses that microphone
zone activity to automatically select the camera — and recall the preset — best framing the active speaker,
with priority weighting so dais and podium positions take precedence over ambient room pickup. Autoframing on the NC Series cameras refines the shot to the detected participants. Critically, this behavior is
toggleable at the touch panel on a per-meeting basis: operators may run fully automated voice-tracking
switching, lock the system to a fixed shot, or take manual camera control, and camera privacy mutes are
available at any time. The selected camera feed and content video are delivered to the far end so remote
attendees always see the active speaker.
Audio — Mix-Minus Design
• Fifteen Audio-Technica ES925ML21/FM3 MicroLine gooseneck microphones capture close speech for
maximum intelligibility at the Council Member dais, podium, staff desk, Clerk, and IT positions,
terminating on Q-SYS QIO-ML4i network mic/line input peripherals.
• Four Audio-Technica ATND1061DAN beamforming ceiling array microphones (Dante, PoE) provide
sound-source positional data for camera automation and coverage of non-specific positions such as
commentary from in-room attendees, with a toggleable mute function per meeting requirements.
• Fourteen QSC AC-C6T 70V/100V in-ceiling loudspeakers, zoned and driven by the headend MPA-Q
amplifiers, provide program and speech reinforcement for in-room listeners.
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•
The loudspeaker system is engineered as a mix-minus reinforcement design: each ceiling zone receives
the full program mix minus the microphones located beneath and adjacent to that zone. Council
members therefore never hear their own voices reinforced above them, which maximizes gain-beforefeedback, keeps speech reinforcement natural for the audience, and protects the echo-cancellation
references feeding the far end. All microphone channels receive Q-SYS acoustic echo cancellation and
automatic mixing on the Core 24f, and the completed system will be calibrated for intelligibility and
optimized for the room's acoustics.
Control
A Q-SYS TSC-101-G3 10.1" in-wall touch screen controller provides the end user with all standard meeting
controls, audio muting and unmuting, audio zoning and independent volume controls, camera privacy mutes
and automation enable/disable, and one-touch system automation for on, off, and standby states.
UC Bridge — How the Chambers Connects to the Meeting Platform
The Council Chambers does not use a self-contained meeting appliance. Instead, the entire room is
presented to the meeting platform as a single, standards-compliant USB camera and USB audio device, so
the platform "sees" one professional device rather than a collection of microphones and cameras. The bridge
works as follows:
• Room audio to the far end. All fifteen gooseneck microphones and the four beamforming ceiling arrays
are gain-staged, echo-cancelled, and automatically mixed in the Q-SYS Core 24f. A single optimized
program mix — not raw microphone feeds — is presented across the USB bridge as the room's
microphone. Remote attendees hear one balanced, intelligible mix regardless of who is speaking or how
many people are talking.
• Far-end audio into the room. Audio returning from the meeting platform arrives over the same USB
connection and is routed into the Q-SYS mix-minus zone structure, so remote participants are reinforced
through the ceiling loudspeakers at properly zoned levels. This return signal is also the acoustic echo
cancellation reference, which is what prevents remote attendees from hearing themselves back through
the room's microphones.
• Room video to the far end. The six PTZ cameras deliver their feeds natively onto the Q-SYS network. The
camera automation logic selects the active shot, and that single switched, auto-framed feed is presented
across the USB bridge as the room camera. Remote attendees always see the current speaker without
any operator switching a source at the meeting platform.
• Far-end video into the room. Incoming participant and content video is decoded onto the Q-SYS NV
Series network and routed to any combination of the four ceiling displays and three wall displays,
independently per display, so the dais, the audience, and the Clerk/IT position can each be shown what is
appropriate for them.
• Control integration. Meeting actions the end user expects — join, leave, mute, volume, camera privacy,
layout — are surfaced on the Q-SYS touch panel and passed to the meeting platform, so the room is
operated from one panel rather than from a separate platform controller.
Physically, the bridge is made at the Q-SYS NV-32-H (Core Capable) endpoint in the Chambers, which carries
the USB host connection to the meeting platform compute and requires only a network cable back to the
headend. This architecture is intentionally platform-agnostic: because the room presents as generic USB
audio and video, it operates identically whether the City runs the Zoom Rooms compute described in the RFP
or a Microsoft Teams Rooms compute, and the platform can be changed in the future by replacing a single
small PC — with no change to the microphones, cameras, displays, DSP, or cabling. Owner coordination is
required for owner accounts and platform licensing, as noted in the RFP; the meeting platform compute and
license are owner-furnished unless added to this scope by change order.
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4. Conference Room Option 1 — Microsoft Teams Rooms (MTR), All Spaces
(Not Selected — Reference Only)
This option was evaluated during design but was not elected by the City. Section 5 describes the selected
Option 2 configuration; this section is retained for reference and RFP-compliance documentation.
Option 1 delivers Microsoft Teams Room operating systems with additional audio peripherals, AI autoframing cameras, and entrance schedulers, per the RFP. Each MTR space includes a local Netgear AV Line
M4250-10G2XF-PoE+ switch (8 × PoE+, 240 W) powering that room's Dante and network devices, uplinked to
the headend.
4.1 Large Conference Room (MTR)
• Two 75" Newline DSX-7526 displays mounted side by side, presenting the MTR Pro dual-display layout —
content on one screen, far-end participants on the other.
• MAXHUB XCore Kit Pro compute and touch console, Microsoft Teams Rooms certified for large rooms,
with HDMI ingest at the table.
• One Audio-Technica ATND1061DAN beamforming ceiling array microphone and four Audio-Technica
ATSP-30DP Dante/PoE network ceiling loudspeakers (supplied as two pairs), bridged to the MTR compute
via an Audinate Dante AVIO USB 2×2 adapter.
• BirdDog Max White 4K PTZ camera with 12× zoom and dynamic AI auto-framing.
• QSC QSP-11 11" scheduling panel with glass/mullion mounting kit at the entrance door.
4.2 Antechamber (MTR) and Medium Secure Conference Room (MTR) — Typical of Two
These two rooms are built to an identical standard:
• One 86" Newline DSX-8626 display per room.
• MAXHUB XCore Kit Pro MTR compute and touch console per room.
• One ATND1061DAN beamforming ceiling array microphone and four ATSP-30DP Dante ceiling
loudspeakers per room (supplied as two pairs), bridged via Dante AVIO USB adapter.
• BirdDog Max 4K auto-framing PTZ camera per room.
• QSP-11 scheduling panel at each entrance door.
4.3 Medium (Casual) Conference Room (MTR)
• One 65" Newline DSX-6526 display on tilt mount.
• MAXHUB V50 Kit — Android MDEP Teams Rooms videobar with 26 ft voice pickup, 125° field of view,
and MTR touch console.
• QSP-11 scheduling panel at the entrance door.
4.4 Open Collaboration (MTR)
• One 65" Newline DSX-6526 display on tilt mount.
• MAXHUB V50 Kit videobar and MTR touch console; per the RFP, the MTR touchscreen also serves as the
scheduling screen for this space.
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4.5 Community Development Open Office
• One 75" Newline DSX-7526 display. Note: the RFP calls for a rolling cart in this space; the current
equipment schedule carries a wall mount, and the mount will be finalized as a cart during submittals at
no functional change to scope.
• Sennheiser TeamConnect Bar M all-in-one videoconferencing bar with USB and HDMI connections for
end-user devices. As specified in the RFP, this space is intentionally designed as a bring-your-own-device
room rather than an MTR.
5. Conference Room Option 2 — Basic Conference Room Systems, All Spaces
(Selected)
Option 2 equips the same six spaces with a simplified, BYOD-first standard exactly as described in the RFP: a
room-appropriate display, an all-in-one videoconferencing bar, and USB/HDMI extension to the room table
so users connect personal devices to the display and bar.
• Displays sized to room: two 86" DSX-8626 (Large Conference, Antechamber), two 75" DSX-7526 (Medium
Secure, Community Development), two 65" DSX-6526 (Medium Casual, Open Collaboration), on
appropriate Peerless mounts.
• Six Sennheiser TeamConnect Bar M all-in-one audio/video conferencing bars, one per space.
• Six Inogeni Toggle Rooms XT switchers providing USB/HDMI device connectivity from up to three host
connections at the table, with extension.
5.1 Large Conference Room — Added Scheduling Panel
At the City's direction, the Large Conference Room includes one QSC QSP-11 11" scheduling panel with
glass/mullion mounting kit at the entrance door, in addition to the standard Option 2 equipment described
above. This adds entrance-door meeting status and booking visibility to the Large Conference Room only; the
remaining five Option 2 spaces follow the standard configuration above with no scheduling panel.
Electing Option 2 removes the MTR compute kits, beamforming microphones, Dante loudspeakers, PTZ
cameras, and per-room network switches carried in Option 1, producing the scope reduction summarized in
Section 2. As an owner-directed addition to the standard Option 2 configuration, the Large Conference Room
also receives a QSC QSP-11 scheduling panel (Section 5.1).
6. Additive Alternate — Lobby Integration
This alternate extends the Council Chambers experience beyond the Chambers walls, riding on the Base
Scope headend with no additional processing hardware:
• One 86" Newline DSX-8626 wall-mounted display in the Lobby, fed by one Q-SYS NV-21-HU network
video endpoint decoding Chambers content and cameras, enabling the Lobby to serve as an overflow
space during high-attendance meetings.
• Two QSC AC-C6T ceiling loudspeakers in the Lobby carrying Chambers program audio, driven from
reserved channels on the headend MPA-Q amplifiers and level-managed independently in Q-SYS.
• Amplifier, DSP, and control processing are provided by the AV Headend; overflow routing is presented as
a one-touch action on the Council Chambers control panel.
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7. Why Q-SYS — Platform Advantages
The RFP contemplated a multi-vendor system combining separate video transport, control, audio DSP, and
camera automation products. Our design consolidates those functions onto the Q-SYS platform, and that
consolidation is a deliberate advantage for the City rather than a substitution of convenience:
• One operating system for audio, video, and control. The Core 24f processes room audio, routes NV Series
AV-over-IP video, hosts the touch panel UCI, and executes camera automation logic in a single software
environment. There is no boundary between the DSP, the control processor, and the video matrix where
integration can fail or fall out of sync.
• Software-defined and license-light. The full Q-SYS control engine ships with the Core at no added license
cost, NV endpoints are software-configurable as encoders or decoders, and capacity expansions — such
as the included 32×32 Dante license — are software line items rather than hardware replacements. The
system the City buys today grows by configuration, not forklift.
• Native camera-to-microphone intelligence. Because the cameras, microphones, and control logic live on
one platform, voice-tracking automation is a first-class configuration rather than a third-party bolt-on:
beam positional data from the ceiling arrays drives camera selection directly, and the behavior is
exposed to the end user as a simple on/off choice.
• Standard IT infrastructure. Q-SYS, Dante, and AES67 all converge on the Netgear AV Line switching with
ordinary category cabling — one network discipline for the City's IT staff, remote-manageable, and
monitored end to end from Q-SYS Core Manager, including online/offline status of every networked
peripheral in the building.
• Enterprise-grade resilience and support. The platform is backed by a single manufacturer ecosystem for
the processing, amplification, cameras, endpoints, and touch panels in the Chambers — one support
path and one firmware discipline, which materially reduces long-term ownership cost for a municipal
facility expected to serve for decades.
• Open where it matters. Dante, AES67, and USB bridging keep the platform interoperable with the AudioTechnica microphone ecosystem, the Microsoft Teams Rooms in the conference spaces, and the owner's
chosen UC platform in the Chambers.
8. RFP Compliance Matrix
The table below maps each functional requirement of the referenced RFP to this proposal. Where our design
achieves the requirement with equivalent equipment from a different manufacturer than the RFP's
illustrative basis of design, the substitution is noted and meets or exceeds the specified function.
RFP Requirement
How This Proposal Meets It
Status
Council Chambers: automated AV for
hybrid, large-attendance meetings
with high-quality audio/video to and
from the UC platform
Q-SYS Core 24f AV&C platform with USB AV
bridging to owner's UC codec; full-room
capture and reinforcement; one-touch
automation
Met
Qty (4) 75" ceiling-mounted displays
for dais and in-room viewing
Four Newline DSX-7526 75" displays on
Mount-It Pro single-screen ceiling mounts
Met
Qty (3) 85" wall displays — two front
mains, one south wall for Clerk/IT
Three Newline DSX-8626 86" displays on
Peerless XXL tilt mounts, placed per RFP
Exceeded
AVoIP video transport (Crestron basis
of design)
Q-SYS NV Series (7× NV-21-HU, 2× NV-32-H)
— equivalent AV-over-IP transport, softwareconfigurable, natively controlled by the same
platform running room audio
Met — equal alt.
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Qty (6) PTZ cameras with automated
switching/auto-framing keyed to
source audio location with priority
weighting (One Beyond basis of
design)
Six QSC NC-12x80 PTZ cameras; ATND1061
positional data drives automated camera
selection and preset recall in Q-SYS with
priority weighting; NC Series auto-framing;
toggleable per meeting
Met — equal alt.
System integrates with the meeting
room platform to deliver in-room
cameras and video signals to far-end
attendees/collaborators
Q-SYS USB AV bridge at the NV-32-H
presents the room as a single USB camera
and USB audio device to the platform
compute; switched auto-framed camera feed
and optimized room mix sent to far end,
return audio/video routed to speaker zones
and displays (see Section 3.2)
Met
Qty (15) wired gooseneck
microphones (Shure basis of design)
— dais, podium, staff desk, Clerk, IT
Fifteen Audio-Technica ES925ML21/FM3
MicroLine goosenecks into Q-SYS QIO-ML4i
network inputs — equivalent capture
performance at all specified positions
Met — equal alt.
Qty (4) beamforming array
microphones providing positional
data for camera automation,
attendee coverage, and toggleable
mute
Four Audio-Technica ATND1061DAN Dante
beamforming ceiling arrays, exactly as
specified
Met
Qty (13) in-ceiling speakers with mixminus for council members
Fourteen QSC AC-C6T ceiling loudspeakers,
zoned mix-minus design driven by MPA-Q
network amplifiers
Exceeded
Q-SYS processing to manage audio
and amplification
Core 24f DSP with 24 AEC channels; two
MPA-Q 8x125 network amplifiers
Met
Audio calibrated for intelligibility and
room acoustics
Onsite calibration and acoustic optimization
included in commissioning
Met
End-user control: UC controls, audio
mute/zoning/volume, camera privacy
mutes, on/off/standby automation
Q-SYS TSC-101-G3 touch panel with custom
UCI providing every listed control
Met
Option 1: MTR in all conference
spaces with peripherals, AI autoframing cameras, schedulers
MAXHUB XCore Pro / V50 MTR systems,
ATND1061 arrays, ATSP-30DP Dante
speakers, BirdDog AI cameras, QSP-11
schedulers, per Section 4 (Not Selected)
Met
Option 1: Qty (4) ceiling speakers in
Large Conference, Antechamber, and
Medium Secure rooms (Not Selected)
Four ATSP-30DP Dante/PoE ceiling
loudspeakers per room, supplied as two pairs
(two catalog line items per room)
Met
Option 2: basic systems — display, allin-one bar, USB/HDMI table
extension
Newline displays, Sennheiser TC Bar M,
Inogeni Toggle Rooms XT extension, per
Section 5; Large Conference Room
additionally receives a QSC QSP-11
scheduling panel (Section 5.1)
Met
Community Development: 75" display
on rolling cart, non-MTR BYOD bar
with USB/HDMI
75" DSX-7526 with TC Bar M, BYOD design;
cart to be finalized at submittal (schedule
currently carries wall mount)
Met — see note
Optional Lobby: 1× 86" display + 2
speakers for overflow (Antechamber
feed not elected)
One 86" DSX-8626 on NV-21-HU decoder,
two AC-C6T on headend amplification —
additive $ [Updated Add/Alt Value]
Met — Reduced to Lobby
only per City direction
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Owner provides viable cable pathway
(accessible ceiling, wall chases, floor
conduit/boxes)
Acknowledged; integrator furnishes and pulls
all AV data cabling within owner-provided
pathway under TI conditions
Ack.
Owner coordination for owner UC
accounts
Acknowledged; enrollment coordinated
during commissioning
Ack.
9. Included Services, Assumptions, and Exclusions
Included
• All manufacturer equipment and software listed herein; audiovisual engineering, drawings, and
submittals.
• Offsite (corporate rack facility) pre-programming and commissioning; onsite installation and wiring,
including furnishing and pulling all AV data cabling.
• Coordination and supervision with the construction team; testing and calibration; owner training; new
system warranty.
Assumptions and Owner Responsibilities
• Per the RFP, Owner/Others provide viable cable pathway to all devices, including accessible ceiling, wall
chases, and floor conduit/floor boxes; wall backing for displays is provided by the GC.
• Owner provides UC platform compute/codec and licensing for the Council Chambers, and coordinates
owner accounts for UC enrollment in all spaces.
• Owner network provides internet access and any required firewall rules for MTR and UC services; AV
traffic rides the dedicated AV switching provided under this scope.
• Building power at all display, rack, and floor-box locations by Division 26.
• Pricing placeholders in Section 2 for Base Scope and Option 1 values are completed on the accompanying
quote schedule under project reference J26410133.
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Your Investment
Below is the cost of this solution based on the outlined scope of work. If you have
questions about the complete solution, please let us know how we can help align this
investment with additional needs or changes in scope.
Proposal Summary
Description
Price
Equipment
$140,053.13
Implementation Services
$83,687.00
IMaterials
$6,160.46
Travel
$10,300.66
Freight
$6,434.73
CTI Complete
$10,525.20
Subtotal
$257,161.18
Tax
$23,144.49
Grand Total
$280,305.67
Recommended
Description
Price
2 Additional Years CTI Complete Service Agreement
$21,613.30
4 Additional Years CTI Complete Service Agreement
$43,226.59
Down Payment Requirements
Down payment of 60% required to initiate order.
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Why Us?
Our CTI Complete service is there for you 24/7 through our dedicated CTI Care
customer experience team. Through on-site technical service, recommended
programming upgrades, and quarterly reliability checks, your system is covered for the
unexpected, as well as planned maintenance. Your teams will be trained to operate
equipment with confidence. When critical meetings arise, we help ensure system
performance with proactive system testing and an on-site checklist, so your systems will
be ready when it matters most. Our managed services staff does more than diagnose
and repair failures, they help plan for system life cycles.
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Bill of Materials
Council Chambers - QSYS
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $85,139.97
QSC
PTZ-CMB1
Accessory Ceiling Mount
Bracket for PTZ Camera,
NC-12x80 and NC-20x60.
6
$117.18
$703.08
QSC
Q-SYS 10.1� PoE Touch
Screen Controller for In-Wall
TSC-101-G3
Mounting.
Color - Black only.
1
$2,445.88
$2,445.88
DSX-7526
75" Commercial NonInteractive Display, ADA
compliant, and Portrait &
Landscape Support
4
$1,604.71
$6,418.84
QSC
TSC-710t-G3
Table top mounting
accessory for TSC-70-G3
and TSC-101-G3. Color Black only.
1
$344.47
$344.47
Audio Technica
ES925ML21/
FM3
MicroLine Condenser
Microphone
15
$475.59
$7,133.85
QSC
NV-32-H
(Core
Capable)
4K60 4:4:4 Network Video
Endpoint for the Q-SYS
Ecosystem, software
configurable as Encoder or
Decoder. 3 HDMI 2.0 Inputs,
2 HDMI 2.0 Outputs, onboard AV Bridging. Supports
optional stand-alone �QSYS Core Mode" operation
for audio DSP with local
video switching (no encoding
or decoding) and AV
Bridging.
Includes Scripting/UCI
Functionality.
2
$3,275.29
$6,550.58
QSC
NV-21-PSU
12v 10a Aux Power Supply
for NV-21-HU to enable
USB-C device charging
7
$225.88
$1,581.16
NV-21-HU
4K60 4:4:4 Network Video
Endpoint for QSYSEcosystem, software
configurable as Encoder or
Decoder. 1 HDMI 2.0 Input,
1 USB-C Input, 1 HDMI 2.0
output.
7
$1,761.88
$12,333.16
DSX-8626
86" Commercial NonInteractive Display, ADA
compliant, and Portrait &
Landscape Support
3
$2,283.53
$6,850.59
Newline
QSC
Newline
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Mount-it Pro
Single-Screen Ceiling Mount
4
$422.35
$1,689.40
MAXHUB MTR XCore Kit
PRO with Compute and
XCore Kit Pro Touch Console for Large
Room
Teams Certified
1
$2,082.35
$2,082.35
QSC
12x Optical Zoom 80�
Horizontal Field of View, PTZ
Network Camera, PoE, with
NC-12x80
HDMI and SDI output.
Includes PTZ-WMB1 wall
mount bracket
6
$3,494.12
$20,964.72
Audio Technica
ATND1061D Beamforming Ceiling Array
AN
Microphone�
4
$2,849.12
$11,396.48
14
$130.59
$1,828.26
MaxHub
MI-20101
QSC
AC-C6T
6.5" Two-way ceiling
speaker, 70/100V
transformer with 8? bypass,
110� conical coverage,
includes C-ring and rails for
blind mount installation.
Priced individually, sold only
in pairs.
Peerless
ST680P
UNIV TILT WALL MNT XXL
NON-SEC BLK 60-98
3
$174.81
$524.43
QIO-ML4i
Q-SYS peripheral providing
4 mic/line inputs. Up to 4
devices daisy-chainable. 1U1/4W, powered over
Ethernet or +24 VDC.
Surface mountable, rack kit
sold separately.
4
$573.18
$2,292.72
QSC
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Bill of Materials
AV Headend - Q-SYS
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $17,039.79
QSC
MPA-Q
8x125
8-Channel 125W/Ch Q-SYS
Network Amplifier, Lo-Z,
70V/100V direct drive, Line
Inputs, GPIO and Relays,
100-240V. Supports Analog
Mode operation and optional
PoE backup.
Netgear
GSM4248PX100NAS
M4250-40G8XF-POE+
MNGD SWITCH PERP
1
$2,953.76
$2,953.76
QSC
SLDAN-32-P
Q-SYS Software-based
Dante 32x32 Channel
(16x16 Flows) License,
Perpetual.
1
$722.82
$722.82
Middle Atlantic
PDCOOL1115R
1RU,11OUTS,15A,50CFM,B
L
1
$497.65
$497.65
Lowell
Rack-Configured Design42U, 24inD, includes thermal
management, shelves
LCDR-4224 (shallow and deep depths),
blank panels, casters, and
front door (see website for
details)
1
$1,560.85
$1,560.85
CTi
RCKBDGET Rack Budget for Peripherals
1
$1,764.71
$1,764.71
QSC
Q-SYS Core Processor with
24 local audio I/O channels,
160x160 total network I/O
channels with 8x8 Softwarebased Dante license
included, USB AV bridging,
CORE 24f
dual Ethernet ports for
network redundancy plus two
auxiliary Ethernet ports, two
RS232 ports, 8x8 GPIO, 24
next-generation AEC
processors, 1RU. Includes
Scripting/UCI functionality.
1
$4,528.24
$4,528.24
CONFIDENTIAL
2
$2,505.88
$5,011.76
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Bill of Materials
All/Alt - Lobby - Q-SYS
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $4,481.40
ST680P
UNIV TILT WALL MNT XXL
NON-SEC BLK 60-98
1
$174.81
$174.81
Newline
DSX-8626
86" Commercial NonInteractive Display, ADA
compliant, and Portrait &
Landscape Support
1
$2,283.53
$2,283.53
QSC
AMP_CTRL
Audio Audio Amplifier - DSP
- Control Processor - AV
Headend
1
$0.00
$0.00
AC-C6T
6.5" Two-way ceiling
speaker, 70/100V
transformer with 8? bypass,
110� conical coverage,
includes C-ring and rails for
blind mount installation.
Priced individually, sold only
in pairs.
2
$130.59
$261.18
NV-21-HU
4K60 4:4:4 Network Video
Endpoint for QSYSEcosystem, software
configurable as Encoder or
Decoder. 1 HDMI 2.0 Input,
1 USB-C Input, 1 HDMI 2.0
output.
1
$1,761.88
$1,761.88
Peerless
QSC
QSC
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Bill of Materials
Conference Room Opt-2 - Basic Conference Room
Systems – All Spaces
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $32,350.80
Newline
DSX-8626
86" Commercial NonInteractive Display, ADA
compliant, and Portrait &
Landscape Support
Inogeni
TOGGLE
ROOMS XT
Switcher - USB/HDMI
devices to 3 host with an
extension
6
$1,840.02
$11,040.12
Peerless
ST680P
UNIV TILT WALL MNT XXL
NON-SEC BLK 60-98
4
$174.81
$699.24
Newline
DSX-7526
75" Commercial NonInteractive Display, ADA
compliant, and Portrait &
Landscape Support
2
$1,604.71
$3,209.42
Peerless
ST650P
TILT MOUNT 39"-75"
2
$104.18
$208.36
Sennheiser
TeamConnect Bar M all-inone audio and video
conferencing device for midsized meeting rooms and
collaboration spaces.
Includes (1) TeamConnect
Bar M, (1) Mounting Bracket,
TC BAR M
(1) PSU or POE Power
US
Supply, (1) IR Remote
Control with batteries,
mounting bracket & storage,
(1) Magnetic Lens Cap, (1)
HDMI Cable, (1) USB-C to
USB-A cable, Dante audio
input and output
6
$1,693.06
$10,158.36
2
$1,234.12
$2,468.24
Newline
CONFIDENTIAL
DSX-6526
65" Commercial NonInteractive Display, ADA
compliant, and Portrait &
Landscape Support
2
$2,283.53
$4,567.06
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Bill of Materials
Large Conference Room - Scheduling Panel
Manufacturer
P/N
Description
Qty
Unit Price
Ext. Price
General: $1,041.17
QSC
QSP-GMK
Glass and mullion mounting
kit for QSP-11
1
$105.88
$105.88
QSC
QSP-11
11� Scheduling Panel,
supports Microsoft Teams
Rooms. Includes wall mount.
1
$935.29
$935.29
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Standard Disclaimer
CTI provides for twelve (12) months of CTI Complete on all system purchases. CTI warrants the
system implemented is free from defects in material and workmanship, in accordance with the
contract, drawings, specifications, alterations and additions thereto, for a period of twelve (12)
months from the date of commencement of use, substantial completion, or date of notice of
completion, whichever occurs first. This coverage does not protect against consumables, severe
weather, and acts of God.
Terms
Terms are NET 30 with approved credit. For orders that exceed ten thousand dollars; 60% to
initiate order, 30% upon substantial completion, and 10% upon completion, or progress billing
based on purchase agreement at time of order. Payments made by credit card are subject to a
3.0% fee.
All applicable taxes are the responsibility of the purchaser and will be added to the final invoice.
Any cancelled orders or returns are subject to manufacturer acceptance; shipping and restocking
fees may apply. This proposal is valid for fourteen (14) days.
Taxes and Tariffs
City of Liberty Lake, WA is responsible for all applicable taxes, including but not limited to sales
tax, value-added tax (VAT), and goods and services tax (GST), as well as any import duties,
tariffs, and customs fees imposed by the destination location. These charges are not included in
the product price or freight and must be paid by City of Liberty Lake, WA. The Seller will provide
all necessary documentation for customs clearance, and both parties agree to comply with all
relevant laws and regulations regarding these charges.
Installation Description and Requirements
Provided by CTI: If installation is purchased, CTI will install all A/V components. CTI will also
perform all programming, alignments, and end-user training. CTI will provide A/V project
management, and provide drawings as required. This install price assumes a Monday through
Friday 8:00am to 5:00pm install time. Room availability must be in consecutive 8-hour blocks.
Any required changes or rushes may affect the final price.
Provided by Others
Electrical requirements are to be provided by others unless specifically included in CTI Scope of
Work.
Statement
This system proposal is the property of CTI and is delivered with the sole intent of being viewed
by management of City of Liberty Lake, WA for evaluation purposes only. This proposal or any
part of this proposal is not to be presented to, or viewed by any other party, vendor, or CTI
competitor without the written consent of CTI Any effort to do so will be considered a violation of
copyright law.
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Next Steps
1. Upon Notice to Proceed, CTI will begin executing the project plan with an internal handoff of
the project to our operations team.
2. If you have questions about the process as we move forward, please contact me at
[email protected] or 208-990-3125.
3. You will be contacted by a CTI Project Manager to schedule a project kickoff meeting to
review the project scope and schedule.
Total
J26410133 - $280,305.67
Customer Signature
CTI Signature
Printed Name
Printed Name
Title
Title
Date
Date
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AGENDA ITEM NO.: 11.G.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: Interlocal Agreement for School Resource Officer
Dept of Origin: Executive
Dept. Head Approval: Mark McAvoy
Exhibit(s):
ILA School Resource Officer CVSD LLPD_2026-2027 - signed by CVSD
Expenditure Required
No.
Budgeted
N/a
City Program
School Resource Officer
Summary Statement
Staff recommends City Council approve the 2026–2027 Interlocal Agreement with
Central Valley School District (CVSD) for the continued assignment of a Liberty Lake
Police Department School Resource Officer. This agreement continues the City’s
unique partnership with CVSD to provide a dedicated commissioned officer who works
collaboratively with students, staff, and school administrators to promote safe and
secure learning environments. The agreement runs from September 1, 2026, through
June 30, 2027.
The primary change for the 2026–2027 school year is an increase in CVSD’s
contribution under Section 1 from $51,526 to $60,000 toward the cost of the School
Resource Officer. The increase is intended to cover rising police officer compensation
costs associated with the City’s most recent collective bargaining agreement. CVSD will
also continue to provide an additional $3,600 in specialty pay to support recruitment and
retention for the assignment.
The Central Valley School District Board approved the agreement at its August 10,
2026, meeting. Council approval will authorize the City to continue this longstanding
partnership for the upcoming school year.
Recommended Action
Page 75 of 98
Move to approve and authorize the Mayor to execute the Interlocal Agreement with the
Central Valley School District for School Resource Officer.
Page 76 of 98
INTERLOCAL AGREEMENT FOR SCHOOL RESOURCE
OFFICER CENTRAL VALLEY SCHOOL DISTRICT NO. 356
THIS INTERLOCAL AGREEMENT ("AGREEMENT"), made and entered into by
and between the City of Liberty Lake, a municipal corporation of the State of Washington, having
offices for the transaction of business at 22710 East County Vista Drive, Liberty Lake, Washington
99019, hereinafter referred to as the "CITY," the Liberty Lake Police Department, a department
of the CITY, having offices for the transaction of business at 23127 East Mission Avenue, Liberty
Lake, Washington 99019, hereinafter referred to as the "LLPD", and Central Valley School
District No. 356, a municipal corporation of the State of Washington, having offices for the
transaction of business at 2218 North Molter Road, Liberty Lake, Washington 99019, hereinafter
referred to as "CENTRAL VALLEY," jointly hereinafter referred to as the "PARTIES."
WITNESSETH:
WHEREAS, the CITY, through LLPD, provides CENTRAL VALLEY with police
services when such are needed from time to time;
WHEREAS, the PARTIES are committed to protecting the safety and well-being of
CENTRAL VALLEY students and staff;
WHEREAS, CENTRAL VALLEY annually reviews its school resource officer program
using a process that involves parents, students, and community members;
WHEREAS, CENTRAL VALLEY desires to enhance school security by funding one (1)
commissioned School Resource Officer starting August 25, 2026;
WHEREAS, pursuant to the Interlocal Cooperation Act as codified in chapter 39.34 RCW,
the PARTIES wish to enter an Interlocal Agreement to utilize one (1) commissioned LLPD Officer
as a School Resource Officer; and
WHEREAS, it is the intention of the PARTIES that this AGREEMENT reflects a clear
understanding between CENTRAL VALLEY and LLPD in order to help maintain an effective
partnership to protect the health and safety of all students.
NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter
and as provided for in the above-referenced recitals, the PARTIES agree as follows:
1.
PERFORMANCE
The LLPD shall provide CENTRAL VALLEY with one (1) commissioned LLPD Officer as
School Resource Officer at CENTRAL VALLEY and supply each LLPD Officer with the basic
LLPD Officer-required equipment and a vehicle to fulfill the obligations of the School Resource
Officer as set forth in this AGREEMENT, and further described in Attachment "A" attached
Page 1 of 7
Page 77 of 98
CENTRAL VALLEY shall contribute Sixty Thousand Dollars ($60,000.00) in the 2026-2027
school year to pay a portion of the LLPD Officer's costs, including, but not limited to salary,
benefits, overtime, uniform, training, travel, equipment, and supplies.
CENTRAL VALLEY shall also contribute an additional Three Thousand Six Hundred Dollars
($3,600) to cover the cost of "Specialty Pay" to be utilized in recruiting and retaining officers to the
School Resource Deputy Program.
2.
TERM
The term of this AGREEMENT shall commence on August 25, 2026, and run through June 30,
2027.
3.
OBLIGATIONS
3.1
Duty Status. The School Resource Officer is subject to call by the LLPD or its
designee at any time for emergencies, special assignment, or overtime duty. The School Resource
Officer is obligated to discharge all the duties of their office, enforce all laws and ordinances, and
adhere to LLPD's policies and procedures at all times in meeting CENTRAL VALLEY's needs.
The School Resource Officer has a primary obligation to the LLPD, not CENTRAL VALLEY.
Accordingly, in the event the LLPD needs the School Resource Officer at any time to fulfill duties
other than acting as School Resource Officer, the LLPD, in its sole discretion, may reassign the
School Resource Officer.
3.2
Training. The PARTIES acknowledge and agree that the School Resource Officer
is subject to certain training requirements, including but not limited to training required by
Chapter 28A.320 RCW. The LLPD agrees to confirm, upon the request of CENTRAL VALLEY,
that the School Resource Officer supplied under the terms of this AGREEMENT has received
training on the topics set forth in RCW 28A.320 and further described in Attachment "A."
3.3
Student Behavior and Discipline. The PARTIES acknowledge that the role of
School Resource Officer includes that of a teacher, informal counselor, and law enforcement
officer; and recognize that a trained School Resource Officer knows when to informally interact
with students to reinforce school rules and when to enforce the law.
3.4
Data Collection and Reporting. The PARTIES agree to annually collect and
report data regarding calls for law enforcement service and the outcome of each call, including
student arrest and referral for prosecution, disaggregated by school, offense type, race, gender,
age, and students who have an individualized education program or plan developed under
section 504 of the federal Rehabilitation Act of 1973.
Page 2 of 7
Page 78 of 98
4.
COMPLAINTS
Both CENTRAL VALLEY and the LLPD shall have a process for families to file complaints with
the school and/or local law enforcement agency related to School Resource Officers, as well as a
process for investigating and responding to any such complaints.
5.
NON-DISCRIMINATION
During the performance of this AGREEMENT, the PARTIES shall not discriminate based on race,
color, sex, religion, national origin, creed, age or the presence of any sensory, mental or physical
handicap.
6.
LIABILITY
Each Party shall be responsible and liable for the consequences of any act or failure to act on the
part of itself, its employees, and its agents. Each party shall be responsible for its own negligence.
Neither Party shall indemnify nor hold the other party harmless, in accordance with state and
federal law.
7.
NOTICES
All notices, requests, approvals, consents, or other communication, which may be required by this
AGREEMENT, shall be given as follows:
CITY:
Mark McAvoy, City Administrator
22710 East Country Vista Drive
Liberty Lake, Washington 99019
LLPD:
Damon L. Simmons, Chief
23127 East Mission Avenue
Liberty Lake, Washington 99019
CENTRAL
VALLEY:
John Parker, Superintendent
Central Valley School District No. 356
2218 North Molter Road
Liberty Lake, Washington 99019
Page 3 of 7
Page 79 of 98
8.
TERMINATION
Any Party reserves the right to terminate this AGREEMENT for any reason whatsoever upon thirty
(30) days written notice, as provided for in Section 7 herein above.
9.
AMENDMENTS
This AGREEMENT may be amended by agreement of all PARTIES, executed in writing, and
appended to this AGREEMENT.
10.
WHOLE AGREEMENT
This is the entire agreement of the PARTIES. To the extent it is inconsistent with other oral or
written communication, this AGREEMENT supersedes and replaces it. No other written or oral
promise shall be considered to alter or affect this AGREEMENT.
11.
GOVERNING LAW
This AGREEMENT is to be governed by the laws of the State of Washington, and in the event of
litigation, venue shall be in Spokane County Superior Court.
12.
DISPOSITION OF ASSETS UPON TERMINATION
All assets provided by the PARTIES will remain the property of the Party who furnished the asset,
and any assets purchased by CENTRAL VALLEY will remain the property of CENTRAL
VALLEY.
13.
REMEDY
Termination of this AGREEMENT shall be the sole remedy for breach of this AGREEMENT.
14.
HEADINGS
The section headings appearing in this AGREEMENT have been inserted solely for the purpose
of convenience and ready reference. In no way do they purport to, and shall not be deemed to
define, limit, or extend the scope or intent of the sections to which they pertain.
15.
COOPERATION
The PARTIES agree to cooperate and work together to the best of their abilities to effectuate the
purpose of this AGREEMENT.
Page 4 of 7
Page 80 of 98
16.
COMPLIANCE WITH LAWS
The PARTIES shall observe all federal, state, and local laws, ordinances, and regulations, to the extent
that they may be applicable to the terms of this AGREEMENT.
17.
FILING
An original of this AGREEMENT shall be executed and retained by the CITY, and the CITY may
make this AGREEMENT available on the City of Liberty Lake website.
IN WITNESS WHEREOF, the PARTIES have caused this AGREEMENT to be executed on this
______ day of ____________________, 2026.
By signing below, the undersigned represent and warrant that they are authorized to enter into this
AGREEMENT on behalf of the PARTIES.
CENTRAL VALLEY SCHOOL DISTRICT NO. 356
CITY OF LIBERTY LAKE
JOHN PARKER
Superintendent
CRISTELLA KAMINSKAS
Mayor
ATTEST:
APPROVED AS TO FORM:
ROCHELLE CATON
City Clerk
SEAN P. BOUTZ
City Attorney
Page 5 of 7
Page 81 of 98
ATTACHMENT “A"
JOB DESCRIPTION/TRAINING REQUIREMENTS
SCHOOL RESOURCE OFFICER
RESPONSIBLE TO: Building Principals
GENERAL DUTIES AND RESPONSIBILITIES:
The School Resource Officer will work in collaboration with staff, students, regional school safety
centers and community to ensure an environment conducive to learning and to maintain an
atmosphere where teachers feel safe to teach and students feel safe enough to learn. He or she
would function as an advisor to administrators, a law enforcement officer, and a mentor to students
and faculty who provide tips to resolve problems.
SPECIFIC DUTIES
1. Supervise campuses and surrounding areas to ensure that students are provided a safe and
secure learning environment.
2. Enforce school disciplinary plans.
3. Assist and supervise activities outside of the normal school day.
4. Investigate and deter criminal conduct.
5. Go into classrooms to promote a better understanding of our laws, why they were enacted
and their benefits.
6. Provide a visible positive image for law enforcement and bring expertise into schools that
will help young people make more positive choices in their lives.
7. Be available as a confidential source of counseling to students concerning problems they
face.
8. Collaborate with staff and community, specifically with the LLPD's Office, Central Valley
School District Safety Task Force, Care Team, the drug/alcohol intervention specialist, and
the school parking lot monitors.
9. Provide expertise in staff training, drill, and implementation of school safety plans.
10. Provide expertise in an ongoing assessment of school safety.
Page 6 of 7
Page 82 of 98
QUALIFICATIONS
1. Experience in law enforcement.
2. School-specific security education training.
3. Understanding of urban, suburban, and rural school security needs.
4. Real world knowledge of school issues.
5. Current with latest trends and strategies of school safety and security.
6. Experience with school safety assessment.
7. Ability to develop rapport with students and staff.
8. Ability to communicate both orally and in written form.
9. Ability to successfully resolve/diffuse conflicts.
10. Skilled in first aid and CPR.
11. Willingness to work flexible hours.
TRAINING REQUIREMENTS
Every School Resource Officer shall have received training on the following topics:
a. Constitutional and civil rights of children in schools, including state law governing search
and interrogation of youth in schools;
b. Child and adolescent development:
c. Trauma-informed approaches to working with youth;
d. Recognizing and responding to youth mental health issues;
e. Educational rights of students with disabilities, the relationship of disability to behavior,
and best practices for interacting with students with disabilities;
f. Collateral consequences of arrest, referral for prosecution, and court involvement;
g. Resources available in the community that serve as alternatives to arrest and prosecution
and pathways for youth to access services without court or criminal justice involvement;
h. Local and national disparities in the use of force and arrests of children;
i. De-escalation techniques when working with youth or groups of youth;
j. State law regarding restraint and isolation in schools, including RCW 28A.600.485;
k. Bias free policing and cultural competency, including best practices for interacting with
students from particular backgrounds, including English learners, LGBTQ, and
immigrants; and
l. The federal family educational rights and privacy act (20 U.S.C. Sec. 1232g) requirements
including limits on access to and dissemination of student records for non-educational
purposes.
m. Restorative Justice Principles and Practices
Page 7 of 7
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AGENDA ITEM NO.: 12.A.
BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE,
WASHINGTON
For the Agenda Of: August 18, 2026
Subject: GMA Periodic Update Grant for FY2027
Dept of Origin: Community Development
Dept. Head Approval: Amy Mullerleile
Exhibit(s):
Liberty Lake PUG 27-63114-249
Expenditure Required
Yes
Budgeted
Yes
City Program
Long Range Planning
Summary Statement
The Washington State Department of Commerce provides grants for Comprehensive
Plan Updates to defray some of the cost of Plan development. This grant agreement is
an extension of the previous grant and covers work completed between July 1, 2026,
and June 30, 2027, including the following deliverables:
• Draft formal resolution on Comprehensive Plan;
• Draft Critical Areas Ordinance;
• Draft Development Regulations Ordinance
The grant funding will be disbursed upon submittal of the deliverables, with all
deliverables due by December 16, 2026.
Recommended Action
Approve the GMA Periodic Update Grant Contract and authorize the Mayor to execute.
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Interagency Agreement with
City of Liberty Lake
through
Growth Management Services
Contract Number:
27-63114-249
For
GMA Periodic Update Grant – FY2027
Dated: Date of Execution
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Table of Contents
TABLE OF CONTENTS.............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 3
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4
1.
2.
3.
4.
5.
6.
7.
8.
9.
AUTHORITY .................................................................................................................................... 4
ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING ......................................... 4
CONTRACT MANAGEMENT .......................................................................................................... 4
COMPENSATION ............................................................................................................................ 4
BILLING PROCEDURES AND PAYMENT ...................................................................................... 4
SUBCONTRACTOR DATA COLLECTION ...................................................................................... 6
INSURANCE .................................................................................................................................... 6
FRAUD AND OTHER LOSS REPORTING ...................................................................................... 6
ORDER OF PRECEDENCE ............................................................................................................ 6
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 7
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
DEFINITIONS .................................................................................................................................. 7
ALL WRITINGS CONTAINED HEREIN ........................................................................................... 7
AMENDMENTS ................................................................................................................................ 7
ASSIGNMENT ................................................................................................................................. 7
CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ................................................... 7
COPYRIGHT .................................................................................................................................... 8
DISPUTES ....................................................................................................................................... 9
GOVERNING LAW AND VENUE ..................................................................................................... 9
INDEMNIFICATION ......................................................................................................................... 9
LICENSING, ACCREDITATION AND REGISTRATION .................................................................. 9
RECAPTURE ................................................................................................................................... 9
RECORDS MAINTENANCE ............................................................................................................ 9
SAVINGS ......................................................................................................................................... 9
SEVERABILITY .............................................................................................................................. 10
SUBCONTRACTING ..................................................................................................................... 10
SURVIVAL ..................................................................................................................................... 10
TERMINATION FOR CAUSE ......................................................................................................... 10
TERMINATION FOR CONVENIENCE ........................................................................................... 11
TERMINATION PROCEDURES .................................................................................................... 11
TREATMENT OF ASSETS ............................................................................................................ 12
WAIVER ......................................................................................................................................... 12
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 13
ATTACHMENT B: BUDGET .................................................................................................................................... 14
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Face Sheet
Local Government Division
Growth Management Services
GMA Periodic Update Grant (PUG)
Contract Number: 27-63114-249
1. Contractor
City of Liberty Lake
22710 E Country Vista Dr
Liberty Lake, WA 99019
2. Contractor Financial Representative
3. Contractor Representative
Amy Mullerleile
Community Development Director
[email protected]
4. COMMERCE Representative
Melissa Alofaituli
Senior Planner
[email protected]
5. Contract Amount
$14,676
6. Funding Source
Federal:
State:
9. Federal Funds (as applicable)
N/A
10. Tax ID #
N/A
14. Award Method
Other:
N/A:
PO Box 42525
1500 Jefferson St. SE
Olympia, WA 98501
7. Start Date
Date of Execution
Federal Agency:
N/A
8. End Date
June 30, 2027
ALN
N/A
11. SWV #
12. UBI #
13. UEI #
SWV0013473-00
602-124-505
N/A
☒ Non-Competitive ☐ Competitive
NOFO/RFX #
Proviso #
N/A
N/A
15. Contract Purpose
Grant funding to assist the City of Liberty Lake with planning work for the completion the Growth Management Act (GMA)
requirement to review and revise the comprehensive plan and development regulations under RCW 36.70A.130(5).
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized
to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract
and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment “A” – Scope
of Work, Attachment “B” – Budget.
FOR CONTRACTOR
FOR COMMERCE
Cristella Kaminskas, Mayor
City of Liberty Lake
Mark K. Barkley, Assistant Director
Local Government Division
Date
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
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Special Terms and Conditions
1.
AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter
39.34 RCW.
2.
ACKNOWLEDGEMENT OF CLIMATE COMMITMENT ACT FUNDING
If this Agreement is funded in whole or in part by the Climate Commitment Act, Grantee agrees that
any website, announcement, press release, and/or publication (written, visual, or sound) used for
media-related activities, publicity, and public outreach issued by or on behalf of Grantee which
reference programs or projects funded in whole or in part with Washington’s Climate Commitment Act
(CCA) funds under this Grant, shall contain the following statement:
“The [PROGRAM NAME / GRANT / ETC.] is supported with funding from Washington’s Climate
Commitment Act. The CCA supports Washington’s climate action efforts by putting cap-and-invest
dollars to work reducing climate pollution, creating jobs, and improving public health. Information
about the CCA is available at www.climate.wa.gov.”
The Grantee agrees to ensure coordinated Climate Commitment Act branding on work completed by
or on behalf of the Grantee. The CCA logo must be used in the following circumstances, consistent
with the branding guidelines posted at CCA brand toolkit, including:
A. Any project related website or webpage that includes logos from other funding partners;
B. Any publication materials that include logos from other funding partners;
C. Any on-site signage including pre-during Construction signage and permanent signage at
completed project sites; and
D. Any equipment purchased with CCA funding through a generally visible decal.
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet
of this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed fourteen thousand six hundred seventy-six
dollars ($14,676), for the performance of all things necessary for or incidental to the performance of
work under this Contract as set forth in the Scope of Work.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services and deliverables provided and receipt
of properly completed invoices, which shall be submitted to the Representative for COMMERCE not
more often than monthly nor less than quarterly.
The parties agree this is a performance-based contract intended to produce the deliverables identified
in Scope of Work (Attachment A). Payment of any invoice shall be dependent upon COMMERCE’S
acceptance of Contractor’s performance and/or deliverable. The invoices shall describe and
document, to COMMERCE's satisfaction, deliverables or a description of the work performed, the
progress of the project, and fees. The invoice shall include the Contract Number 27-63114-249. If
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expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any
single expenses in the amount of $50.00 or more in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or
condition of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Contract funds must be used only for work covered by this Agreement. All back-up documents
including but not limited to, consultant or subcontractor invoices, receipts, expense reports, staff time
and expenses related to contract work, must be maintained by the Contractor. COMMERCE may
request additional documents, but it is not required to be submitted with initial submittal of the invoice
and completed deliverables. Back-up documentation should be retained during the life of the contract,
as well as anytime past that to be compliant with Contractor’s records retention policies.
Invoices and End of Fiscal Year
Final invoices for a state fiscal year may be due sooner than the 30th and Commerce will provide
notification of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Grant Timeline
COMMERCE will pay the Contractor for costs incurred beginning July 1, 2026, for services and
COMMERCE will reimburse the Contractor beginning July 1, 2026, for costs paid performing work as
described under this Agreement.
Allowable expenses for the performance of work and submission of completed deliverables to
COMMERCE are eligible for reimbursement under this Contract from July 1, 2026, cost date listed
above, through June 30, 2027, end date listed on the Face Sheet, subject to reimbursement
requirements stated herein. Commerce shall not reimburse Contractor expenses for activities outside
this period.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final deliverable (or completion of the project, final report, etc.).
Line Item Modification of Budget
A. Notwithstanding any other provision of this Contract, the Contractor may, at its discretion, make
one-time modification or modifications to line items in the Budget (Attachment B), reallocating
no more than twenty percent (20%) of the overall contract budget.
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B. The Contractor shall notify COMMERCE in writing (by email) when proposing any budget
modification to the Budget (Attachment B). Conversely, COMMERCE may initiate the budget
modification approval process if presented with a request for payment under this Contract that
would cause reallocation of line items amounts to exceed the twenty percent (20%) threshold
increase described above.
C. Any such budget modification or modifications as described above shall require the written
approval of COMMERCE (by email), and such written approval shall amend the Budget. Each
party to this Contract will retain and make any and all documents related to such budget
modifications a part of their respective contract file.
D. Nothing in this section shall be construed to permit an increase in the amount of funds available
as set forth in Section 4 of this Contract, nor does this section allow any proposed changes to
the Scope of Work, including Tasks/Work Items and Deliverables under Attachment A, without
specific written approval from COMMERCE by amendment to this Contract
6. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Contract performed by subcontractors and the portion
of Contract funds expended for work performed by subcontractors, including but not necessarily
limited to minority-owned, woman-owned, and veteran-owned business subcontractors.
“Subcontractors” shall mean subcontractors of any tier.
7. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
8. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A – Scope of Work
Attachment B – Budget
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General Terms and Conditions
1.
DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
2.
A.
“Authorized Representative” shall mean the Director and/or the designee authorized in writing
to act on the Director’s behalf.
B.
“COMMERCE” shall mean the Washington Department of Commerce.
C.
“Contract” or “Agreement” or “Grant” means the entire written agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D.
"Contractor" or “Grantee” shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E.
“Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and “Protected Health Information” under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F.
“State” shall mean the state of Washington.
G.
"Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3.
AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4.
ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5.
CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i.
All material provided to the Contractor by COMMERCE that is designated as “confidential”
by COMMERCE;
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ii. All material produced by the Contractor that is designated as “confidential” by
COMMERCE; and
iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
6.
B.
The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C.
Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered “works for
hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royaltyfree, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
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7.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8.
GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.
INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10.
LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11.
RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12.
RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the Contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
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notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14.
SEVERABILITY
The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Contract.
15.
SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor’s performance of the subcontract.
16.
SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17.
TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before
suspending or terminating the Contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the Contract may
be terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the Contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
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18.
TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19.
TERMINATION PROCEDURES
Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this
Contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this Contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this Contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A.
Stop work under the Contract on the date, and to the extent specified, in the notice;
B.
Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the Contract that is not terminated;
C.
Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D.
Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E.
Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the Contract had been completed,
would have been required to be furnished to COMMERCE;
F.
Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G.
Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this Contract, which is in the
possession of the Contractor and in which COMMERCE has or may acquire an interest.
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20.
TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this Contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this Contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this Contract, or (ii) commencement of use of such property in the performance
of this Contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
21.
A.
Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this Contract.
B.
The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
practices.
C.
If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D.
The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E.
All reference to the Contractor under this clause shall also include Contractor’s employees,
agents or Subcontractors.
WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A: Scope of Work
Tasks &
Deliverables
Task 12
Description– Extension contract
Have formal language acknowledging fulfillment of
statutory duties, summarizing key milestones, and
confirming completion of the update
Deliverable 12 D12: Draft formal resolution on Comprehensive
Plan
Task 13
December 16, 2026
Draft Critical Areas Ordinance consistent with GMA
amendments and Comprehensive Plan
Deliverable 13 D13: Draft Critical Areas Ordinance
Task 14
End Date
December 16, 2026
Draft Development Regulations Ordinance
consistent with GMA amendments and
Comprehensive Plan
Deliverable 14 D14: Draft Development Regulations Ordinance
December 16, 2026
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Attachment B: Budget
Deliverable – Extension contract
SFY27 Amount
D12: Draft formal resolution on Comprehensive
Plan
$2,500
D13: Draft Critical Areas Ordinance
$6,176
D14: Draft Development Regulations Ordinance
$6,000
Contract Total
(State Fiscal Year 2027 only)
$14,676
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