On the agenda: Cottagegrove meeting — data center (Sep 8)

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING
Village Board of Trustees
Tuesday, September 8, 2026
6:30 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221
E. Cottage Grove Road. If you are utilizing Zoom, please join the meeting from your computer,
tablet or smartphone by visiting https://us06web.zoom.us/j/85973861972?
pwd=5F82uHJlk2CIFBzJoa9vLZj22UJax1.1. Y ou can also participate via phone by dialing 1 312
626 6799 and use Meeting ID 859 7386 1972 # When asked for your Participant ID, just press #,
when asked for the Passcode enter 221.You may also choose to participate by providing public
comment prior to the meeting via email to Village Clerk Lisa
Kalata: lkalata@ villageofcottagegrove.gov. If this is a teleconference, virtual or hybrid meeting,
please review the Village of Cottage Grove’s policy.

1. Call To Order
2. Determination Of Quorum And That The Agenda Was Properly Posted
3. Pledge Of Allegiance
4. PUBLIC APPEARANCES-Public's Opportunity To Speak
5. Discuss The Minutes Of The Village Board Meeting On August 17, 2026.
Documents:
8-17-26 VB MINUTES.PDF
6. Consider The Minutes Of The Village Board Meeting On August 17, 2026.
7. Unfinished Business
a. Discuss MOU For Roof Vent Prop. (Presented By Village Attorney)
Documents:
TRAINING EQUIPMENT MOU.PDF
a.i. Consider MOU For Roof Vent Prop.
8. New Business
a. Discuss Prohibiting Village Staff And Elected Officials From Signing Non-Disclosure
Agreements As Part Of Their Official Duties (Presented By Trustee Murphy And
President Kelm-Nelson).
Documents:

a. Discuss Prohibiting Village Staff And Elected Officials From Signing Non-Disclosure
Agreements As Part Of Their Official Duties (Presented By Trustee Murphy And
President Kelm-Nelson).
Documents:
MEMO_PROHIBITION NDA_9-8-26 HM CKN.PDF
a.i. Consider Prohibiting Village Staff And Elected Officials From Signing Non-Disclosure
Agreements As Part Of Their Official Duties.
b. Annual Review Of Village Consultants And Service Providers.
b.i. Ehlers
Documents:
SERVICE PROVIDER PRESENTATION - EHLERS.PDF
b.ii. Baker Tilly
Documents:
SERVICE PROVIDER PRESENTATION - BAKER TILLY.PDF
b.iii. General Engineering
Documents:
SERVICE PROVIDER PRESENTATION - GEC.PDF
b.iv. Stafford Rosebaum
Documents:
SERVICE PROVIDER PRESENTATION - STAFFORD.PDF
c. Discuss Notice Of Termination Of Memorandum Of Understanding For Granite Ridge
School Polling Location And Direction To Staff For A New Location. (Presented By
Clerk)
Documents:
POLLING LOCATION MEMO NOTICE (3).PDF
9-8-26 SECOND POLLING LOCATION.PDF
c.i. Consider Notice Of Termination Of Memorandum Of Understanding For Granite
Ridge School Polling Location And Direction To Staff For A New Location.
d. Discuss Block Party Application For September 19, 2026 On Paris Lane (Presented By
Clerk).
d.i. Consider Block Party Application For September 19, 2026 On Paris Lane.
e. Discuss Resolution 2026-14 Recognizing Hispanic Heritage Month. (Presented By
Village President Kelm-Nelson And Trustee Murphy)
Documents:
2026-14 RECONGNIZING HISPANIC HERITAGE MONTH.PDF
e.i. Consider Resolution 2026-14 Recognizing Hispanic Heritage Month.
9. Reports From Village Boards, Commissions & Committees

2026-14 RECONGNIZING HISPANIC HERITAGE MONTH.PDF
e.i. Consider Resolution 2026-14 Recognizing Hispanic Heritage Month.
9. Reports From Village Boards, Commissions & Committees
a. Budget Review Committee
Documents:
8-18-2026 BUDGET REVIEW COMMITTEE.PDF
a.i. Discuss 2027 Financial Management Plan.
Documents:
2027 DRAFT FINANCIAL MANAGEMENT PLAN.PDF
a.i.1. Consider 2027 Financial Management Plan.
b. Deer-Grove EMS Commission
Documents:
08-20-2026 DGEMS COMMISSION PACKET.PDF
b.i. Discuss Resolution 2026-08-20 Re: Stryker Medical Equipment Capital Purchase
(Presented By Chief Lang).
Documents:
2026-08-20_RESOLUTION 2026-02-0820_STRYKER MEDICAL
EQUIPMENT CAPITAL PURCHASE.PDF
b.i.1. Consider Resolution 2026-08-20 Re: Stryker Medical Equipment Capital
Purchase
b.ii. Discuss Amendments To The Deer-Grove Emergency Medical Services District
Intergovernmental Agreement. The Village Board May Vote To Enter Closed Session
Under Item 12 To Be Held At The End Of The Meeting.
Documents:
EMS AMENDMENT HISTORY.PDF
b.ii.1. Consider Amendments To The Deer-Grove Emergency Medical Services District
Intergovernmental Agreement. The Village Board May Vote To Enter Closed
Session Under Item 12 To Be Held At The End Of The Meeting.
c. Cottage Grove Fire District Commission
Documents:
8-24-2026 JOINT FIRE DISTRICT COMMISSION.PDF
d. Utility Commission
Documents:
8-26-26 SPECIAL UTILITY AGENDA.PDF
e. Parks, Recreation & Forestry Committee
Documents:

Documents:
8-26-26 SPECIAL UTILITY AGENDA.PDF
e. Parks, Recreation & Forestry Committee
Documents:
8.26.2026 PRFC AGENDA.PDF
f. Ad Hoc Housing Chapter Update Committee
Documents:
09.01.2026 AD HOC HOUSING CHAPTER AGENDA.PDF
10. Reports From Village Officers
a. Village Attorney
i. Legal briefings/status update.
b. Village Administrator
Documents:
VILLAGE ADMINISTRATOR REPORT - 9.8.26.PDF
PROJECTS, INITIATIVES, AND DEVELOPMENT TRACKER 9.4.26.PDF
c. Assistant Administrator/Finance Director
i. Discuss and consider Stormwater Utility Communication plan.

Documents:
STORMWATER COMMUNICATION PLAN.PDF
11. Communications And Miscellaneous Business
a. Consider Approval Of Vouchers
Documents:
BILLS LIST.PDF
b. Correspondence
c. Upcoming Community Events
d. Future Agenda Items
12. Discuss And Consider Entering Closed Session To Discuss Amendments To The DeerGrove Emergency Medical Services District Intergovernmental Agreement As Discussed In
Item 9.B.ii.1.
The Village of Cottage Grove Village Board will enter into Closed Session pursuant to
Wisconsin State Statute §19.85 (1)(e) deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public business,
whenever competitive or bargaining reasons require a closed session.
13. Reconvene Into Open Session And Possible Consideration Of Closed Session Items
14. Adjournment

Any item on the agenda is subject to final action. Notice: Persons needing special

whenever competitive or bargaining reasons require a closed session.
13. Reconvene Into Open Session And Possible Consideration Of Closed Session Items
14. Adjournment

Any item on the agenda is subject to final action. Notice: Persons needing special
accommodations should call 608-839-4704 at least 24 hours prior to the meeting. It is
possible that members of and possibly a quorum of members of other governmental bodies
may attend the above stated meeting to gather information; no action will be taken by any
governmental body at the above-stated meeting other than the governmental body
specifically referred to above in this notice.
Upcoming meetings:
9/9- Plan Commission
9/10- Police Commission
9/14- Jt. Village/Town Board
9/16- Utility Commission
9/16- Public Works
9/17- DGEMS

VILLAGE OF COTTAGE GROVE

VILLAGE BOARD OF TRUSTEES
Monday, August 17, 2026

MINUTES
1. Call to Order
President Kelm-Nelson called the Village Board of Trustees to order at 6:30 pm. This was a hybrid meeting.

2. Determination of quorum and that the agenda was properly posted.
It was determined that there was a quorum of members present, and that the agenda was properly posted. The
Village Board members present were Cindi Kelm-Nelson, Heidi Murphy, Chris Stoa, Paula Severson, JP Villavicencio,
Casey Erlandson and Dr. Rene Buenzow. Staff present were Administrator Matt Giese, Administrator/Finance
Director Cameron Sawyer, Assistant Administrator/HR Manager Inga Cushman, Director of Planning & Development
Erin Ruth, Director of Parks and Recreation Sean Brusegar, Police Chief, Mark Garry, Director of Public Works, Kyela
O’Laughlin, Village Engineer Josh Straka, Clerk Lisa Kalata, EMS Director Eric Lang, and Village Attorney Rick
Manthe
3. Pledge of Allegiance.
4. PUBLIC APPEARANCES – Public’s opportunity to speak- Alex Jushchyshyn, Sheila Jacobson-Gaines, Mark
Spahos, Charlie Rogers, Jeff Schepp, David Peterson-email, Stefan Wahe-email
5. Discuss and consider the minutes of the Village Board meeting on August 3, 2026.
Motion by Murphy to approve August 3, 2026, meeting minutes, seconded by Severson. Motion carried with a voice
vote of 7-0-0.
6. Unfinished Business
a. Discuss Village Board handbook. (presented by Village Administrator and Assistant Administrator/HR
Manager)
a.i. Consider Village Board Handbook.
Motion by Erlandson to approve the Village Board Handbook as presented with red line edits, seconded by
Villavicencio. Motion carried with a voice vote of 5-2-0 with Buenzow and Severson voting No.
b. Update on Service Animal Policy For Emergency Services Building.
Kelm-Nelson gave an update.
c. Discuss changes to PAA Fire/EMS study scope and joint meeting schedule. (presented by Village
President)
c.i. Consider changes to PAA Fire/EMS study scope and joint meeting schedule.
Motion by Villavicencio to approve the changes to the PAA/Fire/EMS study scope and joint meeting schedule as
presented with the village to cover the cost if the town will not pay their portion, seconded by Severson. Motion
carried with a voice vote of 7-0-0.
7. New Business
a. Annual review of Village consultants and service providers.
a.i. Pellitteri
Todd Bollenbach from Pellitteri was present to give a brief overview of the services provided to the Village.
a.ii. Strand Associates, Inc.
Josh Straka from Strand Associates, Inc was present to give a brief overview of the services provided to the
Village.
a.iii. Briarpatch Youth Services
Jay Kiefer from Briarpatch Youth Services was present to give a brief overview of the services provided to the
Village.
b. Discuss amendment to Natvig Landfill agreement. (presented by Village Attorney)
b.i. Consider amendment to Natvig Landfill agreement.
Motion by Villavicencio to approve the amendment to Natvig Landfill agreement, seconded by Severson. Motion
carried with a voice vote of 7-0-0.
c. Discuss insurance deductibles. (presented by Assistant Administrator/HR Manager)
No action taken
d. Discuss Short-Term Rentals. (presented by Trustee Villavicencio and Trustee Erlandson)
d.i. Consider Short-Term Rentals in Village code.
No Action Taken

e. Discuss Recurring Water Discoloration Concerns, Investigation of Potential Causes, Water Quality and
Distribution System Testing, and Development of a Corrective Action Plan. (presented by Trustee Severson
and Trustee Buenzow)
e.i. Consider Recurring Water Discoloration Concerns, Investigation of Potential Causes, Water Quality
and Distribution System Testing, and Development of a Corrective Action Plan.
Motion by Severson direct the PW Director in coordination with the utility commission to conduct a
comprehensive review of the recurring water discoloration issue as outline in Trustee Severson’s 8.13.2026
memo and report its findings and recommendation for corrective action to the Village Board in 60 days, and if not
completed to update the board, and also continue to communicate how to report to Public Works, seconded by
Buenzow. Motion carried with a voice vote of 7-0-0.
f. Discuss Village Board Review and Approval of the Comprehensive Plan Public Survey Prior to Public
Release. (presented by Trustee Severson and Trustee Buenzow)
f.i. Consider Village Board Review and Approval of the Comprehensive Plan Public Survey Prior to Public
Release.
Motion by Murphy to approve the current survey to begin as scheduled, seconded by Stoa. Motion carried with a
voice vote of 5-2-0 with Buenzow and Severson voting No.
8. Reports from Village Boards, Commissions & Committees
a. Joint Utility Commission and Public Works, Properties and Sustainability Committee
Stoa reported that Strand gave a presentation on Stormwater Utility study. Public Works talked about Pellitteri
services and getting costs on weekly recycling and cardboard drop off for the budget. They approve the easement
for the trail lighting project and other items were pushed to the next meeting.
a.i. Discuss Committee recommendation regarding Hydrite Easement Agreement for the DNR Trailhead
Lighting project. (presented by Village Attorney and Director of Public Works and Utilities)
a.i.1.Consider Committee recommendation regarding Hydrite Easement Agreement for the DNR T
railhead Lighting project.
Motion by Severson to approve the recommendation regarding Hydrite Easement Agreement for the
DNR trailhead lighting project, seconded by Erlandson. Motion carried with a voice vote of 7-0-0.
a.ii. Discuss the creation of stormwater utility. (presented by Assistant Administrator/Finance Director,
Director of Public Works and Utilities and Village Engineer)
a.ii.1. Consider the creation of stormwater utility.
Motion by Stoa to approve the creation of stormwater utility with a tiered hybrid method to recommend
$8.90 per month per ERU and to come back next month with a communication plan with handouts for
businesses, seconded by Murphy. Motion carried with a voice vote of 5-2-0 with Buenzow and Severson
voting No.
b. Utility Commission
Stoa reported they approved the minutes and the vouchers. They approved the Vilas Sanitary Sewer Design Engineering
project, and they approved a rate case plan. The Director gave the monthly report.
c. Plan Commission
Kelm-Nelson reported they discussed bird safety glazing and no action was taken. They discussed the parking minimums
and will be brought back with a public hearing at a future meeting. The next meeting will be on September 9th.
9. Reports From Village Officers
a. Village Attorney
i. Legal briefings/status update- None
b. Village Administrator
Giese reported that the police station is moving along and the roof will be starting. He praised staff that
have been organizing Community Night Out event, and thanked the Chamber and event sponsors.
c. Assistant Administrator/Finance Director
i. Update on 2027 Budget Process – Sawyer gave an update on next meetings in the process.
ii. Discuss and consider 2026 Budget Amendment 2026-004.
Motion by Villavicencio to approve 2026 budget amendment 2026-004, seconded by Erlandson.
Motion carried with a voice vote of 7-0-0.
10. Communications and Miscellaneous Business
a. Discuss approval of vouchers
a.i. Consider approval of vouchers.
Motion by Kelm-Nelson to approve the vouchers, seconded by Erlandson. Motion carried with a voice vote of 70-0.
b. Correspondence-none
c. Upcoming community events
Community Night Out on August 19th, Rockin at Bakken on August 27th, Open Book August 25th, Village Voices
regarding revaluation.

d. Future agenda items
Polling location change, budget amendment, service providers and Financial Management Plan
11. Adjournment
Motion by Villavicencio to adjourn at 11:18 p.m., seconded by Murphy. Motion carried with a voice vote of 7-0-0.
Lisa Kalata, Clerk
Village of Cottage Grove
Approved:
These minutes represent the general subject discussed in this meeting but do not reflect a verbatim documentation of the
subjects and conversations that took place.

MEMORANDUM OF UNDERSTANDING
BY AND BETWEEN THE VILLAGE OF COTTAGE GROVE, THE TOWN OF
COTTAGE GROVE, AND THE COTTAGE GROVE VOLUNTEER FIRE
DEPARTMENT
REGARDING THE USE AND OWNERSHIP OF CERTAIN TRAINING EQUIPMENT
The Village of Cottage Grove (“Village”), a Wisconsin municipal corporation, the Town
of Cottage Grove (“Town”), a Wisconsin body corporate and politic, and the Cottage Grove
Volunteer Fire Department (“CGVFD”), a Wisconsin 501c3 corporation, all located in Dane
County, Wisconsin, (together, the "Parties"), hereby enter into this Memorandum of
Understanding (“MOU”).
WHEREAS, the parties have collectively through their respective governing bodies
entered into a series of agreements between each other; and
WHEREAS, the CGVFD provides fire protection and emergency services to the Village
and the Town under such an agreement; and
WHEREAS, the CGVFD has recently acquired a mobile training prop consisting of
several training stations, specifically including a roof training station and a forced entry training
station (the "Training Prop"); and
WHEREAS, the CGVFD had intended to purchase the Training Prop with its own funds
but that the Village and the Town volunteered to purchase it with funds held in reserve from the
fees paid by the Town of Pleasant Springs; and
WHEREAS, the CGVFD took possession of the Training Prop in May 2026; and
WHEREAS, the Parties desire to enter into this MOU to formalize their agreement
regarding the ownership and eventual disposition of the Training Prop; and
WHEREAS, in consideration of the mutual promises herein set forth the Parties agree
to cooperate for the public good as set forth below.
NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, and the foregoing Recitals which are fully incorporated
herein, the Parties hereto intending to be legally bound, hereby agree as follows:
1.

OWNERSHIP OF TRAINING PROP. CGVFD shall own and have complete
use and control of the Training Prop.

2.

REGISTRATION. To the extent any licensing, registration, or titling is required
under Wisconsin law, such licensing and registration may be in the name of
1

CGVFD, or jointly in the name of the Town and Village, as may be determined to
be necessary and convenient for the parties.
3.

SALE OF TRANING PROP. In the event that CGVFD sells the Training Prop,
fifty percent of the sale proceeds shall be paid to the CGVFD, and fifty percent of
the sale proceeds shall be deposited in the Cottage Grove Fire District Pleasant
Springs fund.

4.

AMENDMENT. This Agreement may be amended by the Parties at any time
following approval of such amendment by the respective boards of each Party.
(signatures on next page)

2

In witness whereof, the Village Board of the Village of Cottage Grove has authorized its
Board President and Village Administrator to sign this Agreement this
day of
, 2026.
VILLAGE OF COTTAGE GROVE

Cynthia Kelm-Nelson, Village Pres.

Matt Giese, Village Administrator

In witness whereof, the Town Board of the Town of Cottage Grove has authorized its
Board Chairperson and Town Clerk to sign this Agreement this
day of
,
2026.
TOWN OF COTTAGE GROVE

Steven Anders, Chairman

Kim Banigan, Town Clerk/Treasurer

In witness whereof, the Cottage Grove Volunteer Fire Department has authorized its
Board Chairman to sign this Agreement this _____ day of _______________, 2026.
COTTAGE GROVE VOLUNTEER FIRE DEPARTMENT

4925-8063-8656, v. 1

3

Trustee Memo

Meeting Date: 9/8/2026
Memo Date:

8/16/2026

To:

Village Board

From:

Trustee Murphy and President Kelm-Nelson

Subject:

Prohibiting Village Staff and Elected Officials from signing nondisclosure agreements as part of their official duties

Background/Overview
The Village regularly communicates with developers, property owners, consultants, and other
parties regarding proposed development, redevelopment, land use, and economic development
opportunities. Though not in Cottage Grove, there has been a rise in stories of developers
(more specifically data center developers, though the intent of this item is not limited to data
centers) requiring staff or elected officials to sign non-disclosure agreements (NDAs). Though
the bad press has caused some developers to abandon requiring these NDAs, it highlights a
gap in Village code that could damage government transparency and trust.
While NDAs are more common in the private sector, their potential use by elected officials and
municipal staff raises significant concerns regarding transparency, accountability, and the
public's ability to understand and participate in government processes. Village officials and
employees act on behalf of the public, and information received in the course of our official
duties may be subject to Wisconsin's open records law.
A private agreement cannot override the Village's legal obligations to its residents under
Wisconsin law. Entering into an NDA would create uncertainty about what information may be
disclosed, potentially place Village staff or the Board in conflicting positions, and create the
perception that development decisions are being negotiated outside of public view.
Development proposals can have substantial consequences for surrounding property owners,
taxpayers, infrastructure, traffic, housing, and the Village's long-term growth. The public should
have confidence that discussions concerning such projects are conducted openly and that
Village officials are not bound by private confidentiality agreements.
Purpose
The Village should establish a clear rule that Village staff, members of the Village Board, and
appointed members of other committees and commissions may not enter into or sign NDAs,
confidentiality agreements, or similar agreements concerning development-related matters.
The policy is intended to promote transparency and accountability in the Village's development
process, which will ensure that important development decisions are made on the public record

Trustee Memo
so that the Village can maintain public confidence in our development and economic
development processes. It will also ensure that development-related discussions remain subject
to applicable public records and open government requirements (and avoid situations in which
an official or employee is placed in conflict between a private confidentiality obligation and
statutory obligations.)
This policy would not prevent Village staff or elected officials from entering into closed session
when necessary to protect the Village’s bargaining or negotiating position.
Trustee Request/Recommendation
Adopt a policy prohibiting Village elected officials, employees, appointed board members, and
any other agents of the Village from signing or entering into any non-disclosure agreement,
confidentiality agreement, or similar agreement relating to development, redevelopment, land
use, zoning, economic development, real estate transactions, or other matters undertaken in
their official capacity.
Adoption of this policy would establish a straightforward expectation for both Village officials and
developers that the Village of Cottage Grove will conduct public business openly and will not
enter into private agreements that restrict its ability to disclose information or conduct public
business transparently.

Ehlers Services
Overview
Village of Cottage Grove
September 2026

About Your Ehlers Team

Dedicated to Wisconsin Municipalities

Disclosure Specialists

Municipal Advisors

 Exclusive focus on disclosures with 25+ years
combined experience

 200+ years combined advisory experience
 Decades more in city and county government

Fiscal Consultants

 150+ years working in consulting & government

Arbitrage Consultants

 30+ years combined nation-wide experience

Investment Advisors

 30+ years combined experience in fixed-income
& public funds investing
2

Your Advisory Team

Greg Johnson

Jon Cameron

S E N IO R M U N IC IPA L A DV IS E R

S E N IO R M U N IC IPA L A DV IS E R |
MANAGING DIRECTOR

Greg Johnson has worked
with Ehlers for 21 years and
holds a Master’s Degree in
Public Administration from
the University of Kansas.

Jon Cameron has worked
with Ehlers for 13 years and
holds a Master’s Degree in
Public Administration from
the University of WisconsinMilwaukee.

Harry Allen
S E N IO R M U N IC IPA L A DV IS E R

Harry Allen has worked with
Ehlers for 4 years and holds
a Bachelor’s Degree in City
and Regional Planning from
Ohio State University.
3

Ehlers Services Provided

Debt Issuance

Economic
Development

Financial Planning

Investment Advisory
Services

4

Debt Issuance
01. Advisor for issuance of municipal securities (General Obligation Notes or Bonds)
 Assist Village with
issuance process:
financial modeling,
rating presentation,
and execution of
sale

 Post issuance
compliance:
arbitrage and
continuing
disclosure

 Paying agent
services

5

Economic Development
02.
 TID Creations
and
Amendments

Annual TIF
Reporting

 Financial
Evaluations of
Development
Proposals
− as needed

6

Financial Planning
03.
Annual Financial
Management
Plan Updates

 Water and Sewer
Rate Studies

 Impact Fee
Studies

− including long
range cash flow
analysis

7

Investment Advisory Services
04.

 Manage Debt and General Proceeds

8

Ehlers & The Village of Cottage Grove
Timeline of When Services Provided Began

Debt Issuance
Services,
Paying Agent Services
& Active Arbitrage

TIF District
Creations and
Amendments

2014

2016

Manage
Investments
(Currently $16
Million
Debt Proceeds
& General Funds)

Annual
Financial
Management
Plan

2018

Utility Rate
Studies

2021

Annual TIF
Reporting

2024

2025

Impact Fee
Studies

9

Questions?

EHLERS-INC.COM
10

Important Disclosures
Ehlers is the joint marketing name of the following affiliated businesses (collectively, the “Affiliates”): Ehlers & Associates, Inc. (“EA”), a
municipal advisor registered with the Municipal Securities Rulemaking Board (“MSRB”) and the Securities and Exchange Commission (“SEC”);
Ehlers Investment Partners, LLC (“EIP”), an SEC registered investment adviser; and Bond Trust Services Corporation (“BTS”), a holder of a
limited banking charter issued by the State of Minnesota.
Where an activity requires registration as a municipal advisor pursuant to Section 15B of the Exchange Act of 1934 (Financial Management
Planning and Debt Issuance & Management), such activity is or will be performed by EA; where an activity requires registration as an investment
adviser pursuant to the Investment Advisers Act of 1940 (Investments and Treasury Management), such activity is or will be performed by EIP;
and where an activity requires licensing as a bank pursuant to applicable state law (paying agent services shown under Debt Issuance &
Management), such activity is or will be performed by BTS. Activities not requiring registration may be performed by any Affiliate.
This communication does not constitute an offer or solicitation for the purchase or sale of any investment (including without limitation, any
municipal financial product, municipal security, or other security) or agreement with respect to any investment strategy or program. This
communication is offered without charge to clients, friends, and prospective clients of the Affiliates as a source of general information about
the services Ehlers provides. This communication is neither advice nor a recommendation by any Affiliate to any person with respect to any
municipal financial product, municipal security, or other security, as such terms are defined pursuant to Section 15B of the Exchange Act of
1934 and rules of the MSRB. This communication does not constitute investment advice by any Affiliate that purports to meet the objectives or
needs of any person pursuant to the Investment Advisers Act of 1940 or applicable state law.

11

Village of Cottage Grove
Baker Tilly – Annual Audit Services
Presentation to the Village Board
September 8, 2026

Baker Tilly Background
Team dedicated to the Public Sector
– 3,500 clients served nationwide
– 350 employees serving the Public Sector
– Significant presence right here in Wisconsin
Madison-based team
– Audit and accounting
– Economic development consulting
– Utility consulting
– Risk and IT analysis

2

Annual services provided
Audit of financial statements
– Includes all funds of the village including utilities
– Issuance of opinion
– Report on internal controls
Presentation of financial highlights to the Board
Other statutory reporting completed by village personnel (annual TIF, state, PSC reports)

3

Additional services in 2025-2026
TID No. 5 dissolution audit as required by statutes
General advising or consulting as requested
Tools and templates to implement new reporting standards

4

Objectives
Audit
– Provide reasonable assurance that the financial statements are materially correct
– Unmodified opinion is highest level of assurance
Internal controls
– Identification and testing of controls over financial reporting process

5

Approximate timeline
Month(s)

6

Activity

November-December

Preliminary fieldwork

March

Final fieldwork

April

Wrap-up of any open items and production of
deliverables

May

Issuance of final deliverables and regulatory
reports

June

Presentation of financial highlights to the Board

Other BT services
Utility rate studies

Grant consulting

Implementation of new accounting standards

Grant compliance audits

TIF audits

Cybersecurity / IT reviews

Complimentary webinars

Operations reviews

Search and staffing

Cash flows forecasting

Economic development consulting

Capital improvement plans
Housing developments

7

Andrea Jansen

Amanda Blomberg

[email protected]
+1 608 240 2338

[email protected]
+1 608 240 2386

Principal

8

Managing Director

Questions?

9

Questions?

10

Village of Cottage Grove
Building Inspection &
Permitting Services
2026 Annual Update

GEC

General Engineering Company

Where GEC came from
More than a century of municipal service and growth.

GEC began serving clients in 1912. Building
inspection was added in 1998 and grew
from a small local operation into a
statewide municipal service supported by
engineering and trade expertise.

Founded in 1912

GEC developed as a multidisciplinary consulting firm
serving municipal and private clients.

Inspection services: 1998

The department began with two inspectors serving a
handful of municipalities.

Statewide scale today

More than 50 inspectors and support staff serve over
340 municipal clients across Wisconsin.

Depth behind the field team

Inspection and plan-review experience is reinforced
by tradespeople and on-staff structural and civil
engineers.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

2

GEC’s partnership with Cottage Grove
Local service backed by a broader team.

Starting in 2019, GEC has had the privilege of
serving as the Village’s building-inspection and
permitting partner—providing an assigned
inspector, backup coverage, permit
administration, inspections, plan review, and
municipal support.

Assigned local inspector

A primary State-certified inspector serves the Village
and coordinates day-to-day work.

Team coverage

Other certified GEC inspectors provide backup and
specialized trade expertise when needed.

Permit stewardship

GEC issues permits, tracks them through completion,
documents violations, and follows up.

Responsive field service

Inspection requests are typically addressed within 24
hours, supported by mobile field tools.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

3

A broad service foundation
Residential

Commercial

UDC homes, additions, alterations, plumbing,
HVAC, electrical, decks, pools, accessory
buildings, erosion control, and demolition.

Building, HVAC, electrical, plumbing, fire
suppression, and fire alarm inspections—without
building-size limitations.

Plan Review

Municipal Support

Commercial building, HVAC, fire suppression, fire
alarm, and plumbing review on the Village’s behalf.

Permit records, reporting, code-enforcement
assistance, and municipal access through the
Community Access Portal.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

4

Cottage Grove permit activity

369

364

442

549

2023 total permits

2024 total permits

2025 total permits

2026 YTD permits

600

549

500
400

442
369

364

2023

2024

300
200
100
0
2025

2026 YTD

.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

5

What has changed since last year
GEC has moved toward a more specialized support model.

Inspectors are being more heavily
supported by a team of dedicated intake
specialists, zoning / land-use, plan review,
and administrative staff so they can stay
focused on inspections, code compliance,
and community interaction.

Dedicated permit technicians

More consistent application intake, documentation
review, applicant support, and permit preparation.

Zoning / land-use support

A separate resource for participating communities
and applicants before building permit issuance.

Cursory review process

Early technical screening to route commercial
projects to the right review path.

Community Access Portal workflow

Municipal staff can mark payment and release
permits when local requirements are satisfied.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

6

A team built around the inspector
The inspector remains central but is no longer expected to perform every administrative step.

Permit
Technicians

Plan
Review

Building
Inspectors

Zoning /
Land Use

Admin +
Reporting

Result: increased inspection focus, better routing, and fewer bottlenecks.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

7

Permit workflow overview
1

2

3

4

5

Apply

Intake

Review Path

Payment +
Release

Inspection

Application and
documents are
submitted.

Permit technicians verify
information and
completeness.

Zoning / land-use and
plan review needs are
identified.

Community records
payment and releases
permit when ready.

Inspector performs field
inspections and code
follow-up.

The goal is straightforward: get each permit to the right person at the right time, to increase
response time, minimize delays, improve coordination and strengthen service deliveray.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

8

Cursory review: early technical screening
A practical way to determine the right review path for commercial projects.

What it is

Why it matters

What it produces

An initial technical look at commercial
applications that do not already have
conditionally approved plans.

Not every project needs the same level of
formal plan review. Cursory review helps
identify the correct path earlier.

A clear direction: formal review needed, or
permit may continue with documented
conditions and inspection notes.

Yes: route to
formal review

Commercial
Application

Cursory
Review

Formal
Review?

No: continue
local permit path

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

9

Community Access Portal improvements
The portal is becoming part of the workflow, not just a lookup tool.

Municipal staff can now participate in the final
permit-release step.

Review permit
status

Mark fees paid

Release permit

This reduces manual handoffs and gives the community more direct control once local
requirements are satisfied.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

10

What this means for the Village of Cottage Grove
The operational improvements are intended to make the service easier to use and easier to manage.

For applicants

Clearer routing, earlier direction, and fewer unnecessary handoffs.

For municipal staff

More visibility into permit status, payment, and release steps.

For inspectors

More time focused on inspections, code compliance, and field service.

The result is a more efficient, accessible, and transparent permitting and inspection program.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

11

Continued partnership
Areas of focus
Inspectors

Allow our certified inspectors to focus on field inspections,
code compliance, and citizen interaction.

Clear routing

Increase the utilization of permit technicians, zoning /
land-use, and cursory review to ensure applications and
projects are on the right path.

Municipal
visibility

Continue improving Community Access Portal tools for
payment, permit release, and permit tracking.

Questions
&
Discussion

Thank you for the continued partnership.

Village of Cottage Grove | 2026 Annual Update

GEC Building Inspection

12

Village of Cottage GroveStafford Rosenbaum
Consultant Review
September 8, 2026

About Stafford Rosenbaum
 Firm of approximately 60 attorneys and 45 staff members.
 Offices in Madison and Milwaukee.
 Stafford Rosenbaum has been serving clients for over 140
years.

Primary Contacts

Rick Manthe

Larry Konopacki

Ian Lane

Stafford Rosenbaum Practice Areas
 Government

 Family

 Environment

 Entertainment and
Intellectual Property

 Real Estate

 Employment
 Trusts and Estates
 Non-profits

 Business/corporate

 Litigation
 Appellate
 Administrative

Work with the Village of Cottage
Grove
 Stafford Rosenbaum has represented the Village
since 2020.
 In the past year, more than 10 attorneys from
Stafford Rosenbaum have worked with the Village in
some capacity, along with paralegals and support
staff.
 With a “deep bench,” Stafford Rosenbaum works to
provide timely, issue-specific advice and expertise.

Services to the Village of Cottage
Grove Include:
 General Village contracting and business matters.
 Draft, review, and interpret ordinances.
 Advise staff and the Village Board on legal processes and
procedures.
 Work with staff to implement Village Board directives.
 Assist as requested with various aspects of development
projects in the Village.
 Prosecute ordinance violations.

2025-2026 Projects Include:
 Development projects including the Police Station project,
the Juniper Fields subdivision, Amazon, Heyday, the Hoekstra
property development, and “The Farm” sewer interceptor.
 Public Safety services support, including operational
agreements.

 Tax Incremental Financing District support; including land
acquisition.
 Annexations, zoning changes.
 Public Works and Utilities support, including new Stormwater
Utility.
 Elections support.

August 13, 2027
Matt Giese, Village Administrator
Village of Cottage Grove
221 E. Cottage Grove Rd.
Cottage Grove, WI 53527
RE: Notice of Termination – Memorandum of Understanding for Granite Ridge School
Polling Location
Dear Mr. Giese,
On behalf of the Monona Grove School District, I am writing to provide formal written notice
regarding the Memorandum of Understanding (MOU) entered into in May 2023 between the
District and the Village of Cottage Grove for the use of Granite Ridge School as a polling
location.
Pursuant to Section C.2 of the MOU, this letter serves as the District’s official 12-month notice to
terminate the agreement, establishing an effective termination date of September 1, 2027.
First and foremost, we want to express our sincere gratitude to you, the Village staff, and your
election workers. You have been exemplary partners, demonstrating utmost professionalism
and respect for our facilities during every election. The District deeply values its strong
collaborative relationship with the Village of Cottage Grove.
This decision was not made lightly. We fully recognize that relocating a primary polling venue
presents a significant operational challenge for the Village and creates a temporary disruption
for local voters. However, evolving school safety standards and facility demands have made
hosting public elections during instructional hours increasingly incompatible with a secure
learning environment.

We are issuing this notice now to ensure the Village has a full 12-month transition window to
identify an alternative, non-school polling facility, update voter records, and complete required
state and local notifications well in advance of the November 2027 election cycle.
The District remains fully committed to supporting you throughout this transition. Please let us
know how we can assist over the coming year to help ensure a smooth, seamless shift for the
Village and our shared community.
Thank you again for your understanding, partnership, and continued dedication to Cottage
Grove.
Sincerely,
Tanya L. Fredrich, Ph.D.
Monona Grove School District
cc: Monona Grove School District Board President
Cottage Grove Village President

Staff Memo
Meeting Date:

September 8, 2026

Memo Date:

August 14, 2026

To:

Village of Cottage Grove Board of Trustees, Matt Giese
Administrator, Cameron Sawyer Assistant Administrator/Finance
Director

From:

Lisa Kalata, Village Clerk

Subject:

Second Polling Location

Background
On February 6, 2023, Village Board meeting, the Dane County Clerk advised that the Village's
growing population warranted consideration of a second polling location before election day capacity
issues arose. The Village Board approved the addition of a second polling location at Granite Ridge
School. An MOU was approved on May 15, 2023, Village Board meeting and was executed by both
parties. Staff then worked through the polling-place accessibility review process with the Wisconsin
Elections Commission.
ADA-compliant automatic doors were installed at the gymnasium entrance, with costs shared
between the Village and the Monona Grove School District. Following approval of the polling
location, a communication campaign was launched to notify residents that their polling location may
have changed. Notifications were provided through annual tax mailings, social media posts, utility bill
inserts, the Village website, and Village newsletters.
The Monona Grove School District has notified the Village of its intent to terminate the MOU
effective September 1, 2027. Because 2027 is considered an off-year election cycle, election activity
may be limited to a potential February primary and the April Spring Election. However, special
elections may occur outside the Village's control. Therefore, staff recommend extending the MOU
through December 31, 2027, to ensure continuity of polling operations through the end of the
calendar year.
Selecting a polling location involves more than identifying an available facility. Any proposed polling
location must meet polling-place accessibility requirements and receive Wisconsin Elections
Commission approval before municipal designation, no later than 30 days prior to an election,
pursuant to Wis. Stat. § 5.25.

Recommendation
Staff recommendations are as follows:

The Village of Cottage Grove, WI

Staff Memo
1. Request reimbursement from the Monona Grove School District for the Village's share of the
ADA automatic door installation costs, if appropriate under the terms of the MOU.
2. Negotiate an amendment to the existing MOU extending the termination date from September
1, 2027, to December 31, 2027, to mitigate potential election administration risks.
3. Evaluate the Municipal Services Building and the new Police Station as potential future polling
locations.
4. Develop and implement a communication plan regarding any future polling-place changes with
budget request for communication in 2027 budget.
5. Village Board approval of the recommended polling location prior to 2028 election cycle.

The Village of Cottage Grove, WI

RESOLUTION 2026-14
Recognizing Hispanic Heritage Month
Whereas, the Village of Cottage Grove values the cultural diversity of our community
and recognizes the importance of celebrating all who contribute to its growth and vitality;
and
Whereas, Hispanic Heritage Month is observed nationwide from September 15 through
October 15, and celebrates the histories, cultures, and contributions of those whose
ancestors came from Spain, Mexico, the Caribbean, and Central and South America;
and
Whereas, the observation of Hispanic Heritage Month began in 1968 as Hispanic
Heritage Week and was expanded to a month in 1988 to recognize the enduring impact
of Hispanic and Latino Americans on our country; and
Whereas, Hispanic and Latino Americans have played a role in shaping our
communities through leadership, service, entrepreneurship, arts, education, and public
service; and
Whereas, recognizing Hispanic Heritage Month reflects the mission, vision, and values
of the Village of Cottage Grove, which call us to foster a welcoming community,
celebrate diversity, and honor the contributions of all who call Cottage Grove home;
Now, therefore, be it resolved that the Village of Cottage Grove Village Board of
Trustees recognizes September 15 through October 15, 2026, as Hispanic Heritage
Month in the Village of Cottage Grove, and encourages all residents to join in
celebrating this important observance.
Adopted this 8th day of September, 2026

_________________________________
Cynthia Kelm-Nelson, Village President
ATTEST:

_________________________________
Lisa Kalata, Village Clerk

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING

Budget Review Committee
Tuesday, August 18, 2026
5:30 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Clerk Lisa
Kalata: [email protected]. If this is a teleconference, virtual or hybrid meeting, please
review the Village of Cottage Grove’s policy.
1. Call to Order
2. Determination of quorum and that the agenda was properly posted
3. PUBLIC APPEARANCES-Public's opportunity to speak.
4. Discuss and consider the minutes of the Budget Review Committee meeting from June 24, 2026.
Documents: 6-24-26 BUDGET REVIEW COMMITTEE MINUTES.PDF
5. Review 2027 Financial Management Plan.
a. Discuss and consider recommendation to the Village Board.
Documents: 2027 DRAFT FINANCIAL MANAGEMENT PLAN.PDF
6. Adjournment

This agenda has been prepared by Staff and approved by the Chair of the Budget Review Committee for use at the
meeting as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special
accommodations should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and
possibly a quorum of members of other governmental bodies may be in attendance at the above stated meeting to
gather information; no action will be taken by any governmental body at the above-stated meeting other than the
governmental body specifically referred to above in this notice.

Village of Cottage Grove, WI
Financial Management Plan
Village Board
September 8, 2026

Objectives
Multi -year projection of Village’s total
levy & tax rate.
Evaluate compliance with state
laws and financial guidelines.
Serves as a guideline for
preparation of 2027 budget.
2

S&P Rating Overview
AA Stable (current
rating)

Village has had the same rating since 2017.

Credit Strengths

Strong reserves (fund balance) and consistent budget performance (positive
operating results). Sophisticated financial management framework and proactive
policies.

Credit Weaknesses

Elevated debt burden due to increased infrastructure and facility expenditures.

Upside/downside

Could raise rating: if income metrics align with higher rated peers & materially
higher reserves. Could lower rating: if reserves deteriorate substantially or debt
burden becomes highly elevated.
3

Fund Balance Trends

Note: 2024 General Fund Expenditures include one-time inspection services related to Amazon development, which impacts fund balance percentage.

4

Levy Limits “At-a-Glance”
• Current limit (​Sec. 66.0602, Wis. Stats.):
The prior year’s actual levy may be increased by a
percentage equal to net new construction in the preceding
year (or zero, if none)

✓ Subject to numerous adjustments that may reduce or increase allowable
levy

5

Current Levy Limit Parameters
Net New Construction

Allowable Levy Increase

2023 levy/2024 budget 7.112%

$183,077

2024 levy/2025 budget 4.356%

$110,350

2025 levy/2026 budget 5.303%

$144,339

2026 levy/2027 budget 23.924%

$685,713 (estimate)

6

Equalized Value (TID OUT)

7

General Fund Revenue Projections
Shared revenue projected
to increase 2%
annually.

Transportation aids
projected to increase
2.0% annually.

Special charge for refuse
and recycling to increase
2% annually

Most other non - levy
revenue sources remain
flat.

Shared revenue reporting requirements going forward: certify to DOR that the political subdivision is maintaining a
level of law enforcement and fire and emergency medical services that is at least equivalent to the previous year.
Aid is reduced by 15%, in the following year, if a political subdivision does not satisfy the requirement.

8

General Fund Expenditure Projections

9

10

Summary of Existing G.O. Debt

11

Village CIP 2027-2032

12

Water CIP 2027-2031

13

Sewer CIP (2027-2031)

14

Proposed 2027-2031 G.O. Financing Summary
Debt issuance normally occurs in April/May annually

Year

Amount

Interest Rate

2027

$6,559,500

4.75%

2028

$7,291,571

5.00%

2029

$5,670,025

5.00%

2030

$4,401,781

5.00%

2031

$11,983,713

5.00%

Project amounts includes water and sewer utility projects
15

Net principal & interest payments by purpose

16

17

G.O. Debt Capacity Projection

18

FMP Tax Levy & Rate Impact

19

Levy Limit Projection

20

21

TID Overview
TID #6
TID #8
TID #9
TID #10

$2,993,200 incremental value.
Partially supports debt. Will remain open until 2031.
$4,353,300 incremental value. Final year increment collection 2039.

Existing PAYGO incentives in place.
$49,116,900 incremental value. Final year increment collection 2039.
Supporting debt service for land acquisition.
$400,678,000 incremental value. Final year increment collection 2039.

Existing PAYGO incentives in place.

22

Summary
FMP Highlights
• Average levy change per
year over 6 years 12.06%.
• Average equalized tax
rate over 6 years$6.32
/thousand.
• Max G.O. Debt Capacity
49.77% in 2026.
23

DEER-GROVE EMS DISTRICT COMMISSION MEETING
Deerfield Village Hall
23 West Nelson St., Deerfield, WI 53531
Thursday, August 20, 2026
6:30 P.M.
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 240 934 345 562 61
Passcode: rG7KS7LG
Dial in by phone
+1 872-242-7731,,857807383# United States, Chicago
Find a local number
Phone conference ID: 857 807 383#
AGENDA
1. Call to Order.
2. Public Appearances: The public’s opportunity to speak to the commission about any item on or not on
the agenda.
3. Approval of minutes from previous meeting(s).
4. Discuss and consider approval of July Financial Reports.
5. Discuss and consider approval of Bills for Budgeted/Approved Expenses.
6. Discuss and consider approval of Write Offs and Aging of Accounts.
7. Staff Report.
8. Correspondence.
9. CARES (Cardiac Arrest Registry to Enhance Survival) presentation.
10. Discuss and consider Resolution 2026-012-0521 Revised VER2: Amendments to the Deer-Grove
Emergency Medical Services District Intergovernmental Agreement.
11. Discuss and consider Resolution 2026-02-0820 Stryker Medical Equipment Capital Purchase.
12. Discuss and consider SOP 9.29 Capitalization.
13. Discuss and consider SOM 9.30 Hardship Waiver EMS Run Fees.
14. Discuss Lateral Transfers.
15. Discuss 2027 DGEMS Budget.
16. Consider/Adopt motion to move into closed session pursuant to Wis. Stat. §19.85(1)(c) for the purpose
of considering employment, promotion, compensation or performance evaluation data of any public
employee over which the governmental body has jurisdiction or exercises responsibility: for the purpose
of the mid-year performance review of the Chief.
17. Consider/Adopt motion to reconvene to open session and to take any action necessary from closed
session.
18. Agenda items for next commission meeting.
19. Adjournment.
***ANY ITEM IS SUBJECT FOR ACTION***
By: Kerri Hewitt, Commission Chair
Submitted: August 13, 2026

It is possible that members of and a possible quorum of members of other governmental bodies of the municipalities may be in
attendance at the above-stated meeting to gather information; no action will be taken by any other governmental body at the
above-stated meeting other than the governmental body specifically referred to above in this notice.
Please Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through
appropriate aids and services. For additional information or to request this service, contact the Deer-Grove EMS Chief at 608839-5658.

DEER-GROVE EMS DISTRICT COMMISSION MEETING
COTTAGE GROVE EMERGENCY SERVICES BUILDING
THURSDAY, JULY 16, 2026
Minutes

Present: Kristi Williams, Patrick Buchholz, Kerri Hewitt, Cindi Kelm-Nelson, Casey Erlandson and Jackie Kaul
Also Present: Chief Eric Lang and Town of Pleasant Springs Supervisor Faith Schuck
Hewitt called the meeting to order at 6:30 P.M.
Public Appearances: None
Approval of minutes from previous meeting(s): Motion by Williams/Kelm-Nelson to approve the June 18, 2026,
minutes, as presented. Motion carried 5-0. (1 abstained)
Discuss and consider approval of June Financial Reports: Chief Lang stated a catch up will happen in August due
to not having EMSMC data yet. Motion by Kaul/Williams to approve the June financial reports, as presented. Motion
carried 6-0.
Discuss and consider approval of Bills for Budgeted/Approved Expenses: Chief Lang stated prior to the meeting
Hewitt had questioned not having payroll information in the packet. In the meeting with Cameron Sawyer he said it
isn’t typical for that type of personal data to be included. After consulting with the attorney, he agreed with Cameron.
Motion by Kelm-Nelson/Kaul to approve the bills for budgeted/approved expenses, as presented. Motion carried 6-0.
Discuss and consider approval of Write Offs and Aging of Accounts: Chief Lang stated there is a hardship
waiver, but he discussed with Anders earlier about having a policy where chief can approve them. Since the policy is
not in effect this hardship waiver will need to be approved by the commission. Motion by Hewitt/Williams to
approve the hardship waiver and allow chief to approve any future write offs for this patient. Motion carried 6-0.
Motion by Williams/Kaul to approve the aging of accounts as presented. Motion carried 6-0.
Staff Report: There were 130 calls in June, including 5 missed calls. This is up from 117 calls in the same month
last year. Volunteers provided 432 hours in June, down from 514 hours in the previous month and up from 420 hours
during June 2025. In addition to what is in the written report, the following were discussed:
•
•
•

Chief Lang stated the trend is the high 1,500s for calls in 2026.
Hewitt acknowledged milestones and Sarah Hesseling for her assistance in rescuing a kitten.
Williams questioned what kinds of calls we use the fire departments on. Chief Lang explained the call
numbers listed are for difficulty breathing, cardiac arrest and lift assists.

Correspondence: Chief Lang read aloud a thank you letter from Stoughton Fire Department for our assistance at a
barn fire.
Set next commission meeting date and location: The next meeting will be held on Thursday, August 20, 2026, at
the Deerfield Village Hall with a remote call-in option beginning at 6:30 P.M.
Agenda items for next commission meeting: Draft budget, capitalization and hardship waiver policy
Adjournment: Motion by Williams/Kelm-Nelson to adjourn. Motion carried 6-0. The meeting ended at 6:59 P.M.
Submitted by Mandy Cysiewski

Page 1 of 1

4:25 PM
08/11/26
Accrual Basis

Deer Grove EMS District

Profit & Loss Budget vs. Actual
January through July 2026

Jan - Jul 26
Ordinary Income/Expense
Income
230 · Training Center Income
300 · Special Event Fee
4999 · Uncategorized Income
610 · Town/Villages Assesments
620 · Ambulance Run Fees
630 · Contracted Revenue
639 · FAP Funds Received
640 · Interest Earned
650 · Grant Revenue
Total Income
Gross Profit
Expense
6140 · Credit Card Fees
720 · Wages
721 · Health Insurance
722 · Workmans Comp
723 · Retirement Plan
724 · Employers FICA Expense
725 · Staff Continuing Education
726 · Travel/Mileage Reimbursement
728 · Medical Director Fee
734 · Overtime
735 · EMT Stipend
736 · LifeQuest Billing
740 · Office Equipment (expense)
742 · Office Supplies
770 · Communications
775 · IT expenses
790 · Publicity and Advertising
791 · Training Center Expense
810 · EMT Recognition
820 · EMT Continuing Education
825 · Chief Continuing Education
829 · Vehicle Maintenance
831 · Fuel
840 · Equipment/Non-Disposable
842 · Equipment Maintenance
845 · Capital Purchase
850 · Medical Supplies
852 · Training Medical Supplies
860 · Clothing
870 · Insurance
871 · Group Life Insurance
872 · Unemployment Insurance
878 · Community Medic Program
879 · Health Maintenance & Safety
880 · Legal Fees
881 · Accounting Fees
885 · Overdue Run Fees
898 · Building and Grounds
899 · Miscellaneous Expenses
Total Expense
Net Ordinary Income

7/12th Annual
Budget

Budget

1,862.00
1,750.00
3,000.00
1,650.00
1,750.00
3,000.00
779.57
0.00
0.00
1,144,122.59 667,404.84 1,144,122.59
748,495.77 670,833.33 1,150,000.00
132,724.97
99,911.82 171,277.41
0.00
0.00
0.00
18,929.39
11,666.67
20,000.00
58,936.76
0.00
0.00
2,107,501.05 1,453,316.67 2,491,400.00
2,107,501.05 1,453,316.67 2,491,400.00

$ Over Budget % of Budget

Jan - Jul 25

-1,138.00
-1,350.00
779.57
0.00
-401,504.23
-38,552.44
0.00
-1,070.61
58,936.76
-383,898.95
-383,898.95

62.07%
1,579.00
55.0%
2,405.00
100.0%
772.75
100.0% 1,262,630.00
65.09% 808,870.37
77.49% 115,028.31
0.0%
67,994.52
94.65%
19,817.75
100.0%
5,489.91
84.59% 2,284,587.61
84.59% 2,284,587.61

44.42
0.00
0.00
44.42
656,868.89 734,241.67 1,258,700.00
-601,831.11
162,545.88 164,616.67 282,200.00
-119,654.12
19,477.90
19,541.67
33,500.00
-14,022.10
109,348.96 116,433.33 199,600.00
-90,251.04
59,427.05
65,275.00 111,900.00
-52,472.95
4,339.33
7,408.33
12,700.00
-8,360.67
0.00
291.67
500.00
-500.00
9,000.00
7,000.00
12,000.00
-3,000.00
140,670.81 149,975.00 257,100.00
-116,429.19
7,974.00
9,333.33
16,000.00
-8,026.00
37,004.33
42,000.00
72,000.00
-34,995.67
1,048.70
1,219.17
2,090.00
-1,041.30
426.89
729.17
1,250.00
-823.11
4,658.57
4,579.17
7,850.00
-3,191.43
14,041.02
10,389.17
17,810.00
-3,768.98
1,186.04
1,166.67
2,000.00
-813.96
1,194.90
1,166.67
2,000.00
-805.10
1,903.75
1,166.67
2,000.00
-96.25
1,396.93
3,208.33
5,500.00
-4,103.07
1,038.12
875.00
1,500.00
-461.88
7,782.53
14,583.33
25,000.00
-17,217.47
16,601.12
14,583.33
25,000.00
-8,398.88
632.74
2,916.67
5,000.00
-4,367.26
8,417.46
5,075.00
8,700.00
-282.54
0.00
0.00
0.00
0.00
30,325.78
35,000.00
60,000.00
-29,674.22
62.17
583.33
1,000.00
-937.83
6,082.61
11,725.00
20,100.00
-14,017.39
18,309.75
9,333.33
16,000.00
2,309.75
1,274.48
1,225.00
2,100.00
-825.52
0.00
2,333.33
4,000.00
-4,000.00
0.00
175.00
300.00
-300.00
2,252.69
1,633.33
2,800.00
-547.31
7,905.00
2,916.67
5,000.00
2,905.00
11,150.00
6,533.33
11,200.00
-50.00
23,851.67
0.00
0.00
23,851.67
1,818.40
2,041.67
3,500.00
-1,681.60
6,015.88
2,041.67
3,500.00
2,515.88
1,376,078.77 1,453,316.67 2,491,400.00 -1,115,321.23
731,422.28
0.00
0.00
731,422.28

100.0%
68.54
52.19% 599,294.36
57.6% 147,264.63
58.14%
17,769.25
54.78% 102,100.94
53.11%
54,793.95
34.17%
3,706.33
0.0%
0.00
75.0%
7,000.00
54.71% 125,482.98
49.84%
8,100.00
51.4%
35,767.79
50.18%
1,006.35
34.15%
493.84
59.35%
4,249.35
78.84%
15,447.79
59.3%
1,197.18
59.75%
536.50
95.19%
2,433.86
25.4%
2,338.30
69.21%
510.63
31.13%
6,624.20
66.4%
11,224.79
12.66%
2,455.50
96.75%
7,532.84
0.0% 160,335.15
50.54%
34,118.11
6.22%
91.93
30.26%
10,591.32
114.44%
16,439.08
60.69%
1,050.05
0.0%
496.27
0.0%
0.00
80.45%
1,684.35
158.1%
6,030.00
99.55%
10,500.00
100.0%
78,949.13
51.95%
2,298.72
171.88%
2,489.63
55.23% 1,482,473.64
100.0% 802,113.97

Page 1 of 2

4:25 PM
08/11/26
Accrual Basis

Deer Grove EMS District

Profit & Loss Budget vs. Actual
January through July 2026

Other Income/Expense
Other Income
692 · FAP funds Allocated
Total Other Income
Other Expense
1099 · Reportable Health Coverage
Total Other Expense
Net Other Income
Net Income

Jan - Jul 26

7/12th Annual
Budget

-30,369.24
-30,369.24

0.00
0.00

0.00
0.00

-30,369.24
-30,369.24

100.0%
100.0%

-31,465.53
-31,465.53

0.00
0.00
-30,369.24
701,053.04

0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00

0.00
0.00
0.00
701,053.04

0.0%
0.0%
0.0%
100.0%

0.00
0.00
-31,465.53
770,648.44

Budget

$ Over Budget % of Budget

Jan - Jul 25

728 · Medical Director Fee: Q3 paid in July.
775 · IT expenses: Paid 2026 ImageTrend Bill $9k
790 · Publicity & Advertising: Purchased PR items for summer
810 · EMT Recognition: Awards for Employee Dinner in February
831 · Fuel: Due to high fuel costs will need to continue to watch this.
842 · Equipment Maintenance: Paid Stryker contract for all of 2026
870 · Insurance: Expensed Jan-July 2026 expense; Aug-Dec expensed in July
879 · Health Maintenance & Safety: Paid EAP invoice in February ($1,100)
880 · Legal Fees: SSM Contract/Vacation policy/Canine policy/Meeting attendance/Employee issue
881 · Accounting Fees: Paid 2025 audit fee.
899 · Miscellaneous Expenses: Yearly Quickbooks fee paid in April ($2.1k), $2.3k to Pyschology Center for FFD

Page 2 of 2

Deer Grove EMS District

4:24 PM

Balance Sheet

08/11/26
Accrual Basis

As of July 31, 2026
Jul 31, 26
ASSETS
Current Assets
Checking/Savings

1,464,302.58

Accounts Receivable
1200 · Accounts Receivable
1210 · Lifequest Receivables

1,050.09
940,761.91

Total Accounts Receivable

941,812.00

Other Current Assets

16,694.82

Total Current Assets

2,422,809.40

Fixed Assets

777,261.28

Other Assets
112 · Allowance for Doubtful Accounts

-544,810.48

Total Other Assets

-544,810.48

TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable

2,655,260.20

34,695.49
179.00

Credit Cards
Other Current Liabilities
Lifequest Deposit Adjustments
Payroll Liabilities

13,962.59
46,782.24

231 · Deferred Run Revenue

129,155.29

Total Other Current Liabilities

189,900.12

Total Current Liabilities
Total Liabilities
Equity
1110 · Retained Earnings
380 · Fund Balance-Unrestricted
381 · Fund Balance-Restricted (FAP)
Support and Improvement
Training and Examination

224,774.61
224,774.61
650,085.71
141,823.46
86,083.82
24,178.14

Total 381 · Fund Balance-Restricted (FAP)

110,261.96

382 · Fund Balance Committed
383 · Investment in Fixed Asset
Net Income

50,000.00
777,261.42
701,053.04

Total Equity
TOTAL LIABILITIES & EQUITY

2,430,485.59
2,655,260.20

Page 1

2:42 PM
08/11/26

Deer Grove EMS District

Bill Payment Detail
July 2026

Num
22787

Type
Liability Check

Date

Name

07/07/2026 Globe Life Liberty National

Memo

Account

Original Amount

29251

101 · Operating Checking

-199.06

29251
29251

Liberty National
Liberty National

9.54
189.52
199.06

TOTAL
EFT

Bill Pmt -Check

07/02/2026 WEX Bank

June Fuel

101 · Operating Checking

-2,185.46

11371761

Bill

06/30/2026

June Fuel

831 · Fuel

2,185.46
2,185.46

EFT

Liability Check

07/10/2026 Bank of Deerfield

TOTAL
101 · Operating Checking

-40,875.58

Direct Deposit Liability
Direct Deposit Liability

39,526.36
1,349.22
40,875.58

101 · Operating Checking

-583.44

Local 311 Dues

583.44
583.44

TOTAL
22795

Liability Check

07/10/2026 Fire Fighters Local 311

TOTAL
EFT

Bill Pmt -Check

07/02/2026 GFC Leasing WI

St 1 Copier Lease

101 · Operating Checking

-126.93

I581960

Bill

06/20/2026

St 1 Copier Lease

740 · Office Equipment (expense)

126.93
126.93

22788

Bill Pmt -Check

07/07/2026 AT&T Mobility

101 · Operating Checking

-239.87

TOTAL

287309122157X070126 Bill

06/23/2026

Glitch
Cradlepoint Buzz
Cradlepoint Mickey
M80 Phone
M81 Phone
M78 Phone
C79 Phone
Chief Cellphone
Cradlepoint Stitch
Cradlepoint Ferdinand

770 · Communications
770 · Communications
770 · Communications
770 · Communications
770 · Communications
770 · Communications
770 · Communications
770 · Communications
770 · Communications
770 · Communications

31.99
31.99
31.99
9.44
9.44
9.44
9.44
42.16
31.99
31.99
239.87

22789

07/07/2026 Nickles Electric Constructions, Inc

Ferdinand Cord Install

101 · Operating Checking

-1,795.00

TOTAL
Bill Pmt -Check

Paid Amount

-9.54
-189.52
-199.06

-2,185.46
-2,185.46

-39,526.36
-1,349.22
-40,875.58

-583.44
-583.44

-126.93
-126.93

-31.99
-31.99
-31.99
-9.44
-9.44
-9.44
-9.44
-42.16
-31.99
-31.99
-239.87

Page 1 of 6

2:42 PM
08/11/26

Deer Grove EMS District

Bill Payment Detail
July 2026

Original Amount

Paid Amount

WO-001714

Num
Bill

Type

06/25/2026

Date

Name

Ferdinand Cord Install

Memo

692 · FAP funds Allocated

Account

1,795.00
1,795.00

-1,795.00
-1,795.00

22790

Bill Pmt -Check

07/07/2026 O'Reilly Auto Parts

Battery

101 · Operating Checking

-211.99

4331-128383

Bill

07/06/2026

Battery

829 · Vehicle Maintenance

211.99
211.99

22791

Bill Pmt -Check

07/07/2026 Penn Care, Inc.

101 · Operating Checking

-725.58

M169429.01
M173207

Bill
Bill

06/24/2026
06/26/2026

Misc Medical Supplies
Misc Medical Supplies

850 · Medical Supplies
850 · Medical Supplies

52.39
673.19
725.58

22792

Bill Pmt -Check

07/07/2026 Pomasl Fire Equipment

EVS Seat Pivot repair

101 · Operating Checking

-245.67

103395

Bill

06/22/2026

EVS Seat Pivot repair

829 · Vehicle Maintenance

245.67
245.67

22793

Bill Pmt -Check

07/07/2026 Pomp's Tire Service, Inc.

Tire

101 · Operating Checking

-357.98

1520089108

Bill

06/30/2026

Tire

829 · Vehicle Maintenance

357.98
357.98

22794

Bill Pmt -Check

07/07/2026 US Bank

101 · Operating Checking

-2,835.43

Bill
Bill
Bill

07/01/2026
07/01/2026
07/01/2026

One Card - Mandy Cysiewski
One Card - Office Use Only
One Card - Eric Lang

1,525.80
1,119.09
190.54
2,835.43

Liability Check

07/10/2026 Wisconsin Deferred Compensation

98971-01

101 · Operating Checking

-1,247.80

98971-01
98971-01

WI Deferred Comp Liability
WI Deferred Comp Liability

824.02
423.78
1,247.80

39-1293690

101 · Operating Checking

-15,521.47

39-1293690
39-1293690
39-1293690
39-1293690
39-1293690

224 · FICA/Fed Payable
2242 · FICA/Fed Payable-ER
2241 · FICA/Fed Payable-EE
2242 · FICA/Fed Payable-ER
2241 · FICA/Fed Payable-EE

6,294.31
3,739.11
3,739.11
874.47
874.47
15,521.47

TOTAL

TOTAL

TOTAL

TOTAL

TOTAL

TOTAL
EFT

TOTAL
EFT

TOTAL

Liability Check

07/14/2026 EFTTPS

-211.99
-211.99

-52.39
-673.19
-725.58

-245.67
-245.67

-357.98
-357.98

-1,525.80
-1,119.09
-190.54
-2,835.43

-824.02
-423.78
-1,247.80

-6,294.31
-3,739.11
-3,739.11
-874.47
-874.47
-15,521.47

Page 2 of 6

2:42 PM
08/11/26

Deer Grove EMS District

Bill Payment Detail
July 2026

Num
EFT

Type
Liability Check

Date

Name

07/14/2026 Wisconsin Department of Revenue

Memo

Account

036-0000519180-02

101 · Operating Checking

-2,265.99

036-0000519180-02

225 · State Withholding

2,265.99
2,265.99

2832-GL

101 · Operating Checking

-385.96

2832-GL
2832-GL
2832-GL
2832-GL

Additional
Basic
Spouse/Dependent
Supplemental

145.71
178.03
13.65
48.57
385.96

MCY18

101 · Operating Checking

-161.60

MCY18

Aflac

161.60
161.60

5300000

101 · Operating Checking

-26,021.00

5300000
5300000

Health Insurance Liability - ER
Health Insurance Liability - EE

22,152.00
3,869.00
26,021.00

101 · Operating Checking

-38,785.84

Direct Deposit Liability
Direct Deposit Liability

37,532.88
1,252.96
38,785.84

101 · Operating Checking

-506.75

Local 311 Dues

506.75
506.75

TOTAL
22804

Liability Check

07/21/2026 Minnesota Life Insurance Company

TOTAL
EFT

Liability Check

07/31/2026 Aflac

TOTAL
EFT

Liability Check

07/24/2026 Employee Trust Funds

TOTAL
EFT

Liability Check

07/24/2026 Bank of Deerfield

TOTAL
22805

Liability Check

07/24/2026 Fire Fighters Local 311

TOTAL
EFT

TOTAL

Liability Check

07/24/2026 Wisconsin Deferred Compensation

Original Amount

98971-01

101 · Operating Checking

-1,231.90

98971-01
98971-01

WI Deferred Comp Liability
WI Deferred Comp Liability

870.76
361.14
1,231.90

Paid Amount

-2,265.99
-2,265.99

-145.71
-178.03
-13.65
-48.57
-385.96

-161.60
-161.60

-22,152.00
-3,869.00
-26,021.00

-37,532.88
-1,252.96
-38,785.84

-506.75
-506.75

-870.76
-361.14
-1,231.90

Page 3 of 6

2:42 PM
08/11/26

Deer Grove EMS District

Bill Payment Detail
July 2026

Num
EFT

Type
Liability Check

Date

Name

07/28/2026 EFTTPS

Memo

Account
101 · Operating Checking

-13,544.50

39-1293690
39-1293690
39-1293690
39-1293690
39-1293690

224 · FICA/Fed Payable
2242 · FICA/Fed Payable-ER
2241 · FICA/Fed Payable-EE
2242 · FICA/Fed Payable-ER
2241 · FICA/Fed Payable-EE

4,978.00
3,471.36
3,471.36
811.89
811.89
13,544.50

TOTAL
EFT

Bill Pmt -Check

07/20/2026 Society Insurance

Work Comp

101 · Operating Checking

-1,538.50

Bill

07/01/2026

Work Comp

722 · Workmans Comp

1,538.50
1,538.50

Liability Check

07/31/2026 Employee Trust Funds

5300000

101 · Operating Checking

-23,955.64

5300000
5300000

2272 · Employer Share WRS
2271 · Employee Share WRS

15,943.42
8,012.22
23,955.64

036-0000519180-02

101 · Operating Checking

-2,539.86

036-0000519180-02

225 · State Withholding

2,539.86
2,539.86

TOTAL
EFT

TOTAL
EFT

Liability Check

07/31/2026 Wisconsin Department of Revenue

TOTAL
EFT

Bill Pmt -Check

07/20/2026 Kwik Trip Extended Network

June Fuel

101 · Operating Checking

-897.90

Bill

06/30/2026

June Fuel

831 · Fuel

897.90
897.90

EFT

Bill Pmt -Check

07/20/2026 Gordon Flesch

St 1 Copies

101 · Operating Checking

-11.81

IN15685970

Bill

07/10/2026

St 1 Copies

740 · Office Equipment (expense)

11.81
11.81

22796

Liability Check

07/20/2026 MetLife

101 · Operating Checking

-57.48

Supplemental Vision

57.48
57.48

TOTAL

TOTAL

TOTAL
22797

TOTAL

Original Amount

39-1293690

Liability Check

07/20/2026 Delta Dental

101 · Operating Checking

-460.70

Supplemental Dental

460.70
460.70

Paid Amount

-4,978.00
-3,471.36
-3,471.36
-811.89
-811.89
-13,544.50

-1,538.50
-1,538.50

-15,943.42
-8,012.22
-23,955.64

-2,539.86
-2,539.86

-897.90
-897.90

-11.81
-11.81

-57.48
-57.48

-460.70
-460.70

Page 4 of 6

2:42 PM
08/11/26

Deer Grove EMS District

Bill Payment Detail
July 2026

Num

Type

Date

Name

Memo

Account

Bill Pmt -Check

07/20/2026 Aladtec, Inc.

5 Additional Licenses

101 · Operating Checking

-106.79

INV00491470

Bill

07/14/2026

5 Additional Licenses

775 · IT expenses

106.79
106.79

22799

Bill Pmt -Check

07/20/2026 General Communications, Inc.

Radio Programming

101 · Operating Checking

-400.00

359123

Bill

07/01/2026

Radio Programming

829 · Vehicle Maintenance

400.00
400.00

22800

Bill Pmt -Check

07/20/2026 Life-Assist, Inc.

101 · Operating Checking

-909.48

2158800
2161734

Bill
Bill

07/08/2026
07/13/2026

850 · Medical Supplies
850 · Medical Supplies

636.90
272.58
909.48

22801

Bill Pmt -Check

07/20/2026 Penn Care, Inc.

101 · Operating Checking

-1,475.14

M173207.01
M175112
M175084

Bill
Bill
Bill

07/07/2026
07/17/2026
07/17/2026

Misc Medical Supplies
Misc Medical Supplies
Misc Medical Supplies

850 · Medical Supplies
850 · Medical Supplies
850 · Medical Supplies

526.62
233.50
715.02
1,475.14

22802

Bill Pmt -Check

07/20/2026 Pomasl Fire Equipment

Sensor

101 · Operating Checking

-144.00

103598

Bill

07/17/2026

Sensor

829 · Vehicle Maintenance

144.00
144.00

22803

Bill Pmt -Check

07/20/2026 Verathon, Inc.

Misc Medical Supplies

101 · Operating Checking

-243.00

81442849

Bill

07/16/2026

Misc Medical Supplies

692 · FAP funds Allocated

243.00
243.00

EFT

Bill Pmt -Check

07/28/2026 GFC Leasing WI

St 1 Copier Lease

101 · Operating Checking

-126.93

I592834

Bill

07/21/2026

St 1 Copier Lease

740 · Office Equipment (expense)

126.93
126.93

Bill Pmt -CCard

07/01/2026 TDS

July Internet

One Card - Office Use Only

-179.00

Bill

06/22/2026

July Internet

770 · Communications

179.00
179.00

Bill Pmt -CCard

07/01/2026 Wisconsin EMS Association

Membership

One Card - Office Use Only

-630.00

Bill

06/09/2026

Membership

899 · Miscellaneous Expenses

630.00
630.00

TOTAL

TOTAL

Misc Medical Supplies
Misc Medical Supplies

TOTAL

TOTAL

TOTAL

TOTAL

TOTAL

TOTAL

2455-9598
TOTAL

Original Amount

22798

Paid Amount

-106.79
-106.79

-400.00
-400.00

-636.90
-272.58
-909.48

-526.62
-233.50
-715.02
-1,475.14

-144.00
-144.00

-243.00
-243.00

-126.93
-126.93

-179.00
-179.00

-630.00
-630.00

Page 5 of 6

2:42 PM
08/11/26

Deer Grove EMS District

Bill Payment Detail
July 2026

Num

86273974

Type

Date

Name

Memo

Account

Bill Pmt -CCard

07/20/2026 Bound Tree Medical, LLC

Misc Medical Supplies

One Card - Office Use Only

-100.56

Bill

07/10/2026

Misc Medical Supplies

850 · Medical Supplies

100.56
100.56

Bill Pmt -CCard

07/20/2026 Dane County Dept. of Emergency
Mgmt

June Meds

One Card - Office Use Only

-356.92

Bill

07/14/2026

June Meds

850 · Medical Supplies

356.92
356.92

Bill Pmt -CCard

07/20/2026 Jackson Lewis P.C.

FMLA-ADA/Contract analysis

One Card - Office Use Only

-1,404.00

Bill

07/17/2026

FMLA-ADA/Contract analysis

880 · Legal Fees

1,404.00
1,404.00

Bill Pmt -CCard

07/28/2026 TDS

August Internet

One Card - Office Use Only

-179.00

Bill

07/22/2026

August Internet

770 · Communications

179.00
179.00

TOTAL

48340
TOTAL

9637714
TOTAL

TOTAL

Original Amount

Paid Amount

-100.56
-100.56

-356.92
-356.92

-1,404.00
-1,404.00

-179.00
-179.00

Page 6 of 6

2:50 PM

Deer Grove EMS District

08/11/26

Credit Card Purchases

Accrual Basis

July 2026

Date

Source Name

201 · Accounts Payable
07/20/2026
Embroidery Professionals

Memo
Embroidery

Split
One Card - Eric Lang

Total 201 · Accounts Payable
301 · One Card
One Card - Eric Lang
07/03/2026
Farm & Fleet
07/06/2026
Menards
07/08/2026
ICISF
07/09/2026
ICISF
07/20/2026
Embroidery Professionals
07/23/2026
Embroidery Professionals

Bug B Gone
Sprayer/Bug Spray
Membership - Lang
Class - Lang
Embroidery
Embroidery

829 · Vehicle Maintenance
829 · Vehicle Maintenance
825 · Chief Continuing Education
825 · Chief Continuing Education
201 · Accounts Payable
860 · Clothing

Pull cord knobs
Power strip/Garage door opener
Docking station
2 - Docking Stations
Book - Chief
HDMI Cable
Running Boards - Ferdinand
Toilet Paper - St 2
Toilet Paper/Laundry Detergent - St 1

898 · Building and Grounds
829 · Vehicle Maintenance
775 · IT expenses
775 · IT expenses
825 · Chief Continuing Education
775 · IT expenses
692 · FAP funds Allocated
-SPLIT898 · Building and Grounds
898 · Building and Grounds

Total One Card - Mandy Cysiewski

Amazon.com
Amazon.com
Amazon.com
Amazon.com

825 · Chief Continuing Education
07/08/2026
ICISF
07/09/2026
ICISF
07/20/2026
Amazon.com

-1,694.69

Docking station
2 - Docking Stations
HDMI Cable
HDMI Cable/Keyboard/Mouse

One Card - Mandy Cysiewski
One Card - Mandy Cysiewski
One Card - Mandy Cysiewski
One Card - Mandy Cysiewski

829 · Vehicle Maintenance
07/03/2026
Farm & Fleet
07/06/2026
Menards
07/15/2026
Amazon.com
07/27/2026
Amazon.com

Membership - Lang
Class - Lang
Book - Chief

One Card - Eric Lang
One Card - Eric Lang
One Card - Mandy Cysiewski

Bug B Gone
Sprayer/Bug Spray
Power strip/Garage door opener
Rubber handles/Garage door opener

One Card - Eric Lang
One Card - Eric Lang
One Card - Mandy Cysiewski
One Card - Mandy Cysiewski

Embroidery

One Card - Eric Lang

Total 692 · FAP funds Allocated

18.00
18.00

Pull cord knobs
Toilet Paper - St 2
Toilet Paper/Laundry Detergent - St 1

One Card - Mandy Cysiewski
One Card - Mandy Cysiewski
One Card - Mandy Cysiewski

Total 898 · Building and Grounds
692 · FAP funds Allocated
07/23/2026
Griffin Chrysler

39.83
13.48
68.37
22.98
144.66

Total 860 · Clothing
898 · Building and Grounds
07/13/2026
Amazon.com
07/27/2026
Costco
07/27/2026
Costco

100.00
25.00
39.95
164.95

Total 829 · Vehicle Maintenance
Embroidery Professionals

249.50
490.86
8.99
60.42
809.77

Total 825 · Chief Continuing Education

TOTAL

-7.99
-68.37
-249.50
-490.86
-39.95
-8.99
-667.16
-83.40
-29.99
-48.48

-2,120.75

Total 775 · IT expenses

860 · Clothing
07/23/2026

-39.83
-13.48
-100.00
-25.00
-229.75
-18.00
-426.06

Total 301 · One Card
775 · IT expenses
07/17/2026
07/20/2026
07/23/2026
07/27/2026

229.75
229.75

Total One Card - Eric Lang
One Card - Mandy Cysiewski
07/13/2026
Amazon.com
07/15/2026
Amazon.com
07/17/2026
Amazon.com
07/20/2026
Amazon.com
07/20/2026
Amazon.com
07/23/2026
Amazon.com
07/23/2026
Griffin Chrysler
07/27/2026
Amazon.com
07/27/2026
Costco
07/27/2026
Costco

Amount

7.99
29.99
48.48
86.46

Running Boards - Ferdinand

One Card - Mandy Cysiewski

667.16
667.16
0.00

Page 1

Deer Grove EMS District

4:22 PM

Member expenses and reimbursements through payroll

08/11/26
Accrual Basis

As of July 31, 2026
Type

Date

Num

Name

Memo

Amount

1512 · Member Personal Expenses Due
Total 1512 · Member Personal Expenses Due
Member Reimbursements Payable
Paycheck
07/10/2026
Paycheck
07/10/2026
Paycheck
07/24/2026
Total Member Reimbursements Payable
TOTAL

DD
DD
DD

Hinchley, Clairissa K
Hromatko, Cory D
Goth, Kevin J

80.18
236.94
179.35
496.47
496.47

Page 1

4:23 PM

Deer Grove EMS District

08/11/26

Deposit Detail
July 2026

Type

Date

General Journal

07/31/2026

Name

Memo

Account

EMSMC

Payment Received - Overpayment Returns - Jul

105 · Bank First

73,008.91

EMSMC

Payment Received - Overpayment Returns - Jul

1210 · Lifequest Receivables

-73,008.91

TOTAL
General Journal

-73,008.91
07/31/2026

Payment received with no paperwork

105 · Bank First

15,777.71

Payment received with no paperwork

Lifequest Deposit Adjustments

-15,777.71

TOTAL

-15,777.71

Deposit

07/20/2026

Payment

07/20/2026

Deposit
Trek Bicycles

103 · Savings bank of Deerfield

1,060.00

1499 · Undeposited Funds

-1,060.00

TOTAL
Deposit

-1,060.00
07/24/2026
Fedorowicz, Samantha E

Deposit

103 · Savings bank of Deerfield

101.76

Deposit

Aflac

-101.76

TOTAL
Deposit

-101.76
07/31/2026

Interest

103 · Savings bank of Deerfield

3,004.41

Interest

640 · Interest Earned

-3,004.41

TOTAL
Deposit

TOTAL

Amount

-3,004.41
07/31/2026

Interest

101 · Operating Checking

1.88

Interest

640 · Interest Earned

-1.88
-1.88

Page 1

2025
January
February
March
April
May
June
July
August
September
October
November
December

2026
January
February
March
April
May
June
July
August
September
October
November
December

278
232
331
383
434
417
417
414
433
489
526
545

Billable
Units

January
February
March
April
May
June
July
August
September
October
November
December

633
671
642
671
717
587
652
649
644
668
660
722

Billable
Units

2024

Billable
Units

Aging Summary Report

711
736
736
749
737
746
803

Current
31-60 days 61-90 days
89,122.46 163,650.79
63,578.35
22,879.50
99,245.55 133,366.71
21,633.82 134,531.03 162,473.20
39,540.17 104,805.75 116,908.52
172,136.08
65,148.73
67,423.90
197,989.33
55,257.52
42,696.43
417,573.68
40,672.69
16,450.74
369,700.81
72,625.52
11,777.42
272,941.33 123,636.64
58,756.77
336,527.98 116,793.95
59,535.07
296,327.43 114,226.19
83,725.98
250,643.10 133,492.97
95,053.20

91-120
121-180
Over 180
Total
20,238.33
21,965.20
50,648.10 409,203.23
29,102.38
9,045.60
54,789.10 348,428.84
129,204.41
38,043.88
50,143.50 536,029.84
104,299.87 139,960.51
56,923.40 562,438.22
87,929.80 195,787.30
68,768.37 657,194.18
36,404.50 120,119.23 167,484.41 619,951.42
15,703.60
51,033.10
55,250.38 596,684.19
3,078.20
17,565.10
31,147.38 505,894.43
4,482.44
4,012.20
44,677.28 508,506.66
41,640.24
7,548.64
29,982.20 592,028.08
39,235.91
35,451.54
30,076.20 599,043.25
57,998.97
58,546.96
15,441.90 611,177.10

Current
31-60 days 61-90 days
442,586.97
97,429.50
72,185.64
489,987.47 116,079.48
51,842.70
381,407.23 160,252.84
54,411.50
420,013.60 118,881.21
87,055.89
390,833.00 156,085.56
86,226.23
360,076.96 107,920.11
97,383.99
426,017.38 135,598.34
62,751.35
342,588.85 195,248.81 100,479.68
384,281.32
87,398.54 129,872.56
317,211.94 203,355.87
14,332.44
262,788.17 195,683.70 105,849.59
410,520.73 113,990.93 103,918.94

91-120
121-180
Over 180
Total
48,850.85
70,998.21
35,334.89 767,386.06
42,566.88
61,804.66
37,712.17 799,993.36
34,321.17
54,114.21
62,478.68 746,985.63
14,574.36
42,779.67
67,549.92 750,854.65
51,215.55
25,666.47
75,651.28 785,678.09
38,939.09
16,474.89
7,271.05 628,066.09
39,256.00
21,195.25
6,880.31 691,698.63
35,094.18
37,618.07
10,297.20 721,326.79
62,075.08
44,790.79
16,538.51 724,956.80
93,149.28
68,393.39
36,464.93 732,907.85
26,309.82
91,560.86
49,414.85 731,606.99
86,199.14
58,928.18
65,581.10 839,139.02

Current
31-60 days 61-90 days
338,305.56 167,525.17
69,335.17
346,629.27 151,920.38 110,382.51
353,865.29 130,582.02 104,217.96
374,291.14 131,463.44
85,594.82
380,978.01 100,412.72
93,118.47
297,062.82 168,306.84
60,502.61
373,596.36 128,011.93
94,998.01

91-120
121-180
Over 180
Total
68,847.56
53,899.61
98,331.11 796,244.18
31,413.68
76,984.27 110,698.36 828,028.47
58,523.31
49,835.32 126,988.49 824,012.39
68,451.82
52,580.82 149,586.72 861,968.76
45,856.37
67,379.48 165,120.58 852,865.63
68,486.49
75,389.50 184,866.48 854,614.74
37,437.04
79,699.07 227,019.50 940,761.91

Write
Offs

Deposit from
Collections
40,879.43
1,176.00
47,174.76
28,036.52
94,580.34
63,773.67
72,134.22
111,799.07
634.00
133,964.82
63,720.97
60,655.02
82,142.89
76,288.03
1,810.00
875,149.74

Write
Offs

Deposit from
Collections
77,016.11
87,295.40
104,436.65
104,683.78
70,041.53
80,786.40
85,720.38
84,150.03
74,504.96
84,751.40
63,754.00
71,552.35
0.00
988,692.99

Write
Offs

Deposit from
Collections
90,353.72
68,916.66
81,801.80
1,300.00
104,311.37
84,534.94
92,835.31
300.00
68,956.80

1,600.00

591,710.60

DEER GROVE EMS DISTRICT

JULY 2026
MONTH END SUMMARY

PREPARED FOR DEER GROVE EMS DISTRICT
By:

© EMS Management & Consultants Inc.

Page 1 of 7

DEER GROVE EMS DISTRICT

JULY 2026
12 MONTH DATE OF SERVICE ANALYSIS

Primary Payor Mix

Net Collection Percentages

Cash Per Trip

6-12 Month Mature Average

6-12 Month Mature Average

6-12 Month Mature Average

% of Trips

Primary Payor
Medicare
Medicare Advantage
Insurance
Medicaid
Medicaid MCO
Patient
Facility
Other Govt. Payers
TPL

27%
18%
20%
5%
13%
11%
1%
2%
4%

Contr Allow

Net Charges

Rev Adj

Primary Payor

Coll %

Primary Payor

Medicare
Medicare Advantage
Insurance
Medicaid
Medicaid MCO
Patient
Facility
Other Govt. Payers
TPL

Medicare
Medicare Advantage
Insurance
Medicaid
Medicaid MCO
Patient
Facility
Other Govt. Payers
TPL

Overall 6-12m

96%
93%
65%
100%
93%
18%
70%
95%
76%
69%

Write Offs

Refunds

Payments

CPT

Overall 6-12m

DOS

Trip Count

Gross Charges

Cash/Trip

Net Coll %

2025-08

99

201,994.30

76,194.47

125,799.83

-

81,549.25

17,291.44

-

26,959.14

2,040.35

2025-09

82

173,383.20

82,098.87

91,284.33

(23.27)

62,360.81

1,168.00

-

27,778.79

2,114.43

1,270.71

823.73

64.8%

1,113.22

760.50

68.3%

2025-10

89

179,696.30

83,298.28

96,398.02

31.39

64,512.04

704.30

271.98

31,422.27

2025-11

100

199,100.80

86,536.34

112,564.46

35.67

95,435.71

315.00

-

16,778.08

2,019.06

1,083.12

721.80

66.6%

1,991.01

1,125.64

954.36

2025-12

117

246,702.90

128,087.71

118,615.19

283.46

84,695.96

-

-

84.8%

33,635.77

2,108.57

1,013.81

723.90

71.4%

2026-01

100

198,446.90

90,177.98

108,268.92

-

63,340.03

-

2026-02

96

194,308.50

89,832.30

104,476.20

(223.41)

59,664.07

-

-

44,928.89

1,984.47

1,082.69

633.40

58.5%

-

45,035.54

2,024.05

1,088.29

621.50

57.1%

2026-03

110

233,783.40

115,450.23

118,333.17

268.04

83,741.60

2026-04

118

250,730.60

117,304.32

133,426.28

(19.43)

71,478.27

175.00

-

34,148.53

2,125.30

1,075.76

761.29

70.8%

774.00

-

61,193.44

2,124.84

1,130.73

605.75

2026-05

112

242,397.80

99,410.53

142,987.27

-

53.6%

62,310.39

-

-

80,676.88

2,164.27

1,276.67

556.34

43.6%

2026-06
2026-07

102
104

214,530.90
149,780.10

63,354.57
4,561.76

151,176.33
145,218.34

-

22,395.14
1,092.18

-

-

128,781.19
144,126.16

2,103.24
1,440.19

1,482.12
1,396.33

219.56
10.50

14.8%
0.8%

Totals

1,229

2,484,855.70

1,036,307.36

1,448,548.34

352.45

752,575.45

271.98

675,464.68

2,021.85

1,178.64

612.13

51.9%

20,427.74

Balance Due

Gross Chg/Trip

Net Chg/Trip

$ 627.72
$ 619.49
$ 1,346.80
$ 448.37
$ 807.37
$ 311.60
$ 430.96
$ 1,257.00
$ 831.41
$ 769.37

Average Loaded Miles

Trip Count Trend - Excluding Current Month
140

16

120

14
12

100

10

80

8
60

6

40

4

20

2

0

0
2025-08

2025-09

2025-10

2025-11

2025-12

2026-01

2026-02

2026-03

2026-04

2026-05

2026-06

2025-08

2025-09

2025-10

© EMS Management & Consultants Inc.

2025-11

2025-12

2026-01

2026-02

2026-03

2026-04

2026-05

2026-06

2026-07

Page 2 of 7

DEER GROVE EMS DISTRICT

JULY 2026
12 MONTH DATE OF SERVICE ANALYSIS BY PRIMARY PAYOR CATEGORY
MEDICARE

DOS

Trip Count

Gross Charges

2025-08

23

47,450.40

Contr Allow
32,380.94

Net Charges
15,069.46

2025-09

29

63,025.70

44,437.93

2025-10

31

64,653.90

45,040.45

2025-11

18

36,878.60

2025-12

30

2026-01

30

2026-02
2026-03

Rev Adj

Payments

Write Offs

Refunds

Balance Due

Cash/Trip

Net Coll %

133.43

2,063.06

655.19

618.31

94.4%

-

-

2,173.30

640.96

640.96

100.0%

271.98

830.32

2,085.61

632.69

605.93

95.8%

-

2,048.81

672.79

672.80

100.0%

-

791.46

2,092.35

678.17

651.79

96.1%

-

2,199.73

2,033.51

666.83

593.51

89.0%

-

-

2,018.84

2,036.59

648.43

576.33

88.9%

-

-

2,290.51

2,099.88

705.29

637.92

90.4%

22,253.01

-

-

3,329.57

2,269.21

673.23

585.61

87.0%

19,738.35

-

-

6,937.91

2,234.99

720.98

533.47

74.0%

-

9,475.94
566.67

-

-

14,695.94
33,260.16

1,990.38
1,776.87

863.28
1,691.34

338.43
28.33

39.2%
1.7%

(1.11)

191,194.65

715.00

271.98

66,487.87

2,093.63

746.02

551.80

74.0%

Cash/Trip

Net Coll %

-

14,221.03

715.00

-

18,587.77

-

18,587.77

-

19,613.45

(0.69)

19,055.80

-

24,768.47

12,110.13

(0.33)

12,110.46

-

-

62,770.40

42,425.25

20,345.15

(0.09)

19,553.78

-

61,005.30

41,000.30

20,005.00

-

17,805.27

-

28

57,024.50

38,868.38

18,156.12

-

16,137.28

34

71,396.00

47,416.20

23,979.80

-

21,689.29

2026-04

38

86,230.00

60,647.42

25,582.58

-

2026-05

37

82,694.70

56,018.44

26,676.26

-

2026-06
2026-07

28
20

55,730.50
35,537.30

31,558.62
1,710.47

24,171.88
33,826.83

Totals

346

724,397.30

466,272.87

258,124.43

DOS

Trip Count

Gross Charges

2025-08

14

27,815.50

17,462.74

2025-09

13

25,648.30

16,710.01

8,938.29

2025-10

18

31,804.10

17,988.70

13,815.40

2025-11

19

41,916.70

28,454.00

13,462.70

2025-12

28

59,666.10

44,080.53

2026-01

11

23,185.30

16,734.33

2026-02

26

54,251.80

34,043.04

2026-03

22

47,636.00

27,954.20

2026-04

14

31,377.40

2026-05

22

2026-06
2026-07

22
14

Totals

Gross Chg/Trip

Net Chg/Trip

MEDICARE ADVANTAGE
Contr Allow

Net Charges

Rev Adj

10,352.76

Payments
-

Write Offs

Refunds

Balance Due

Gross Chg/Trip

8,484.40

1,868.36

-

-

8,573.29

-

32.08

11,179.90

-

-

12,582.70

15,585.57

300.00

6,450.97

-

20,208.76

-

19,681.80

300.00

18,606.26

12,771.14

46,796.90

28,935.46

47,885.80
27,817.40

23,514.10
1,820.29

223

465,801.30

276,303.66

DOS

Trip Count

Gross Charges

2025-08

30

60,475.50

631.00

59,844.50

-

43,531.87

4,869.58

-

11,443.05

2,015.85

2025-09

11

24,951.90

821.82

24,130.08

(1.01)

14,544.54

-

-

9,586.55

2,268.35

2025-10

16

33,598.40

2,632.90

30,965.50

-

17,207.42

704.30

-

13,053.78

2025-11

18

43,207.70

2,421.94

40,785.76

-

35,639.27

-

-

5,146.49

2025-12

20

45,570.30

2,265.00

43,305.30

19.71

24,934.89

-

-

2026-01

25

50,157.30

-

50,157.30

-

25,757.89

-

-

2026-02

15

34,131.80

1,551.92

32,579.88

-

22,771.52

-

2026-03

16

35,881.30

-

35,881.30

-

25,224.51

2026-04

26

58,029.70

-

58,029.70

-

24,714.00

2026-05

26

57,226.70

86.40

57,140.30

-

2026-06
2026-07

21
17

45,177.40
39,393.80

-

45,177.40
39,393.80

-

Totals

241

527,801.80

517,390.82

18.70

Net Chg/Trip

0.00

1,986.82

739.48

606.03

82.0%

-

365.00

1,972.95

687.56

659.48

95.9%

-

2,603.42

1,766.89

767.52

621.11

80.9%

-

-

880.00

2,206.14

708.56

662.25

93.5%

16,775.57

-

-

(1,490.00)

2,130.93

556.63

599.13

107.6%

6,212.12

-

-

238.85

2,107.75

586.45

564.74

96.3%

13,491.82

-

-

6,716.94

2,086.61

777.26

518.92

66.8%

14,707.64

175.00

-

4,499.16

2,165.27

894.63

668.53

74.7%

-

5,913.63

774.00

-

6,083.51

2,241.24

912.22

422.40

46.3%

17,861.44

-

9,027.82

-

-

8,833.62

2,127.13

811.88

410.36

50.5%

24,371.70
25,997.11

-

5,891.86
444.51

-

-

18,479.84
25,552.60

2,176.63
1,986.96

1,107.80
1,856.94

267.81
31.75

24.2%
1.7%

189,497.64

632.08

113,285.26

2,817.36

-

72,762.94

2,088.80

849.77

508.01

59.8%

Cash/Trip

Net Coll %

1,994.82

1,451.06

72.7%

2,193.64

1,322.23

60.3%

2,099.90

1,935.34

1,075.46

55.6%

2,400.43

2,265.88

1,979.96

87.4%

18,350.70

2,278.52

2,165.27

1,246.74

57.6%

24,399.41

2,006.29

2,006.29

1,030.32

51.4%

-

9,808.36

2,275.45

2,171.99

1,518.10

69.9%

-

-

10,656.79

2,242.58

2,242.58

1,576.53

70.3%

-

-

33,315.70

2,231.91

2,231.91

950.54

42.6%

22,545.35

-

-

34,594.95

2,201.03

2,197.70

867.13

39.5%

1,765.72
-

-

-

43,411.68
39,393.80

2,151.30
2,317.28

2,151.30
2,317.28

84.08
-

3.9%
0.0%

258,636.98

5,573.88

-

253,161.26

2,190.05

2,146.85

1,073.18

50.0%

INSURANCE
Contr Allow

10,410.98

Net Charges

Rev Adj

Payments

Write Offs

Refunds

© EMS Management & Consultants Inc.

Balance Due

Gross Chg/Trip

Net Chg/Trip

Page 3 of 7

DEER GROVE EMS DISTRICT

JULY 2026
12 MONTH DATE OF SERVICE ANALYSIS BY PRIMARY PAYOR CATEGORY
MEDICAID

DOS

Trip Count

Gross Charges

Balance Due

Gross Chg/Trip

Cash/Trip

Net Coll %

2025-08

2

4,369.10

Contr Allow
3,237.01

Net Charges
1,132.09

Rev Adj
-

Payments
1,132.09

Write Offs
-

Refunds
-

-

2,184.55

Net Chg/Trip
566.05

566.05

100.0%

2025-09

3

5,168.50

3,983.02

1,185.48

-

1,185.48

-

-

-

1,722.83

395.16

395.16

100.0%

2025-10

2

1,873.00

1,728.00

145.00

-

145.00

-

-

-

936.50

72.50

72.50

100.0%

2025-11

6

11,882.60

8,927.46

2,955.14

-

2,955.14

-

-

-

1,980.43

492.52

492.52

100.0%

2025-12

6

12,576.70

9,263.67

3,313.03

-

3,313.03

-

-

-

2,096.12

552.17

552.17

100.0%

2026-01

8

14,861.20

11,485.92

3,375.28

-

3,375.28

-

-

-

1,857.65

421.91

421.91

100.0%

2026-02

4

5,964.80

4,657.18

1,307.62

-

1,280.62

-

-

27.00

1,491.20

326.91

320.16

97.9%

2026-03

6

10,549.80

8,075.63

2,474.17

-

2,471.47

-

-

2.70

1,758.30

412.36

411.91

99.9%

2026-04

12

24,818.50

18,378.71

6,439.79

-

6,439.79

-

-

-

2,068.21

536.65

536.65

100.0%

2026-05

2

3,465.30

2,753.35

711.95

-

711.95

-

-

-

1,732.65

355.98

355.98

100.0%

2026-06
2026-07

3
4

6,660.40
4,042.70

3,341.75
1,031.00

3,318.65
3,011.70

-

1,132.95
81.00

-

-

2,185.70
2,930.70

2,220.13
1,010.68

1,106.22
752.93

377.65
20.25

34.1%
2.7%

Totals

58

106,232.60

76,862.70

29,369.90

-

24,223.80

-

-

5,146.10

1,831.60

506.38

417.65

82.5%

Cash/Trip

Net Coll %

744.40

98.2%

MEDICAID MCO
DOS

Trip Count

Gross Charges

2025-08

11

25,863.40

Contr Allow
17,528.99

2025-09

9

19,447.70

2025-10

11

26,392.30

2025-11

13

2025-12

19

2026-01

Net Charges

Rev Adj

Payments

8,334.41

-

10,043.69

9,404.01

14,120.49

12,271.81

29,675.80

15,440.32

39,902.30

27,417.02

12

25,623.10

2026-02

8

2026-03

14

2026-04
2026-05

Write Offs

Refunds

Balance Due

Gross Chg/Trip

Net Chg/Trip

8,188.41

-

-

146.00

2,351.22

757.67

-

6,948.51

-

-

2,455.50

2,160.86

1,044.89

772.06

73.9%

-

12,681.76

-

-

(409.95)

2,399.30

1,115.62

1,152.89

103.3%

14,235.48

36.00

14,199.48

-

-

-

2,282.75

1,095.04

1,092.27

99.7%

12,485.28

(2.19)

10,503.17

-

-

1,984.30

2,100.12

657.12

552.80

84.1%

17,591.93

8,031.17

-

8,031.17

-

-

-

2,135.26

669.26

669.26

100.0%

14,995.50

10,711.78

4,283.72

(200.00)

3,425.72

-

-

1,058.00

1,874.44

535.47

428.22

80.0%

30,363.20

21,821.48

8,541.72

-

9,259.02

-

-

(717.30)

2,168.80

610.12

661.36

108.4%

11

22,686.40

14,968.74

7,717.66

-

4,999.76

-

-

2,717.90

2,062.40

701.61

454.52

64.8%

10

21,238.60

8,354.98

12,883.62

-

5,417.92

-

-

7,465.70

2,123.86

1,288.36

541.79

42.1%

2026-06
2026-07

12
8

25,752.10
18,224.90

3,254.06
-

22,498.04
18,224.90

-

1,169.04
-

-

-

21,329.00
18,224.90

2,146.01
2,278.11

1,874.84
2,278.11

97.42
-

5.2%
0.0%

Totals

138

300,165.30

161,253.48

138,911.82

(166.19)

84,823.96

-

-

54,254.05

2,175.11

1,006.61

614.67

61.1%

PATIENT
DOS

Trip Count

Gross Charges

Cash/Trip

Net Coll %

2025-08

17

31,244.90

Contr Allow
1,554.30

Net Charges
29,690.60

Rev Adj
-

Payments
4,750.70

9,838.50

-

15,101.40

1,837.94

1,746.51

279.45

16.0%

2025-09

10

19,552.20

-

19,552.20

-

5,979.80

1,168.00

-

12,404.40

1,955.22

1,955.22

597.98

30.6%

2025-10

8

16,926.90

-

16,926.90

-

2,315.20

-

-

14,611.70

2,115.86

2,115.86

289.40

13.7%

2025-11

11

19,699.00

1,667.50

18,031.50

-

3,506.60

315.00

-

14,209.90

1,790.82

1,639.23

318.78

19.4%

2025-12

6

11,349.40

-

11,349.40

-

2,342.70

-

-

9,006.70

1,891.57

1,891.57

390.45

20.6%

2026-01

11

16,589.50

-

16,589.50

-

736.00

-

-

15,853.50

1,508.14

1,508.14

66.91

4.4%

2026-02

12

21,489.90

-

21,489.90

-

-

-

-

21,489.90

1,790.83

1,790.83

-

0.0%

2026-03

9

17,739.60

1,606.52

16,133.08

-

991.07

-

-

15,142.01

1,971.07

1,792.56

110.12

6.1%

2026-04

12

17,608.00

-

17,608.00

-

-

-

-

17,608.00

1,467.33

1,467.33

-

0.0%

2026-05

7

14,505.70

-

14,505.70

-

2,387.60

-

-

12,118.10

2,072.24

2,072.24

341.09

16.5%

2026-06
2026-07

10
38

16,561.10
17,348.10

-

16,561.10
17,348.10

-

-

-

-

16,561.10
17,348.10

1,656.11
456.53

1,656.11
456.53

-

0.0%
0.0%

Totals

151

220,614.30

4,828.32

215,785.98

-

-

181,454.81

1,461.02

1,429.05

152.38

10.7%

23,009.67

Write Offs

Refunds

11,321.50

© EMS Management & Consultants Inc.

Balance Due

Gross Chg/Trip

Net Chg/Trip

Page 4 of 7

DEER GROVE EMS DISTRICT

JULY 2026
12 MONTH DATE OF SERVICE ANALYSIS BY PRIMARY PAYOR CATEGORY
FACILITY

DOS

Trip Count

Gross Charges

Balance Due

Gross Chg/Trip

Cash/Trip

Net Coll %

2025-08

1

2,527.30

1,816.75

710.55

-

710.55

-

-

-

2,527.30

710.55

710.55

100.0%

2

4,129.20

2,965.61

1,163.59

-

703.73

-

-

459.86

2,064.60

581.80

351.87

60.5%

-

-

-

-

-

-

-

-

-

-

-

0.0%

1,800.00

1,344.61

455.39

-

-

-

-

455.39

1,800.00

455.39

-

0.0%

-

-

-

-

-

-

-

-

-

-

-

0.0%

2,545.00

1,804.48

740.52

-

740.52

-

-

-

2,545.00

740.52

740.52

100.0%

-

-

-

-

-

-

-

-

-

-

-

0.0%

2

4,445.10

3,317.24

1,127.86

-

658.81

-

-

469.05

2,222.55

563.93

329.41

58.4%

-

-

-

-

-

-

-

-

-

-

-

0.0%

3

4,927.00

3,261.90

1,665.10

-

-

-

-

1,665.10

1,642.33

555.03

-

0.0%

-

9,551.00
-

-

-

-

-

9,551.00
-

3,183.67
-

3,183.67
-

-

0.0%
0.0%

15,414.01

-

2,813.61

-

-

12,600.40

2,301.89

1,185.69

216.43

18.3%

2025-09
2025-10

-

2025-11
2025-12

1
-

2026-01
2026-02

1
-

2026-03
2026-04

-

2026-05
2026-06
2026-07

3
-

9,551.00
-

Totals

13

29,924.60

Contr Allow

14,510.59

Net Charges

Rev Adj

Payments

Write Offs

Refunds

Net Chg/Trip

OTHER GOVT. PAYERS
DOS

Trip Count

Gross Charges

Cash/Trip

Net Coll %

2025-08

1

2,248.20

1,582.74

665.46

-

530.20

-

-

135.26

2,248.20

665.46

530.20

79.7%

2025-09

4

9,087.30

3,136.79

5,950.51

(22.26)

5,837.69

-

-

135.08

2,271.83

1,487.63

1,459.42

98.1%

2025-10

1

2,583.70

1,616.54

967.16

-

699.16

-

-

268.00

2,583.70

967.16

699.16

72.3%

-

-

-

-

-

-

-

-

-

-

-

0.0%

2025-12

2

4,742.10

1,787.16

2,954.94

(33.97)

2,988.91

-

-

-

2,371.05

1,477.47

1,494.46

101.1%

2026-01

1

2,242.80

1,561.02

681.78

-

681.78

-

-

-

2,242.80

681.78

681.78

100.0%

2026-02

3

6,450.20

-

6,450.20

(23.41)

2,557.11

-

-

3,916.50

2,150.07

2,150.07

852.37

39.6%

2026-03

4

8,376.60

2,304.22

6,072.38

(31.96)

5,974.13

-

-

130.21

2,094.15

1,518.10

1,493.53

98.4%

2026-04

3

6,869.90

3,219.57

3,650.33

(19.43)

5,638.13

-

-

(1,968.37)

2,289.97

1,216.78

1,879.38

154.5%

2026-05

3

7,803.60

-

7,803.60

-

2,481.40

-

-

5,322.20

2,601.20

2,601.20

827.13

31.8%

2026-06
2026-07

1
3

2,280.40
7,415.90

1,686.04
-

594.36
7,415.90

-

369.36
-

-

-

225.00
7,415.90

2,280.40
2,471.97

594.36
2,471.97

369.36
-

62.1%
0.0%

Totals

26

60,100.70

16,894.08

43,206.62

(131.03)

27,757.87

-

-

15,579.78

2,311.57

1,661.79

1,067.61

64.2%

2025-11

-

Contr Allow

Net Charges

Rev Adj

Payments

Write Offs

Refunds

Balance Due

Gross Chg/Trip

Net Chg/Trip

TPL
DOS
2025-08

Trip Count
-

Gross Charges
-

Contr Allow

Net Charges

-

-

Rev Adj
-

Payments

Write Offs

Net Chg/Trip

Cash/Trip

Net Coll %

-

-

Refunds
-

Balance Due
-

Gross Chg/Trip
-

-

-

0.0%

2025-09

1

2,372.40

-

2,372.40

-

-

-

-

2,372.40

2,372.40

2,372.40

-

0.0%

2025-10

2

1,864.00

171.20

1,692.80

-

1,227.80

-

-

465.00

932.00

846.40

613.90

72.5%

2025-11

14

14,040.40

3,512.04

10,528.36

-

14,442.06

-

-

(3,913.70)

1,002.89

752.03

1,031.58

137.2%

2025-12

6

10,125.60

849.08

9,276.52

-

4,283.91

-

-

4,992.61

1,687.60

1,546.09

713.99

46.2%

2026-01

1

2,237.40

-

2,237.40

-

-

-

-

2,237.40

2,237.40

2,237.40

-

0.0%

-

-

-

-

-

-

-

-

-

-

-

0.0%

2026-03

3

7,395.80

2,954.74

4,441.06

-

2,765.66

-

-

1,675.40

2,465.27

1,480.35

921.89

62.3%

2026-04

2

3,110.70

1,483.62

1,627.08

-

1,519.95

-

-

107.13

1,555.35

813.54

759.98

93.4%

2026-05

2

3,739.30

-

3,739.30

-

-

-

-

3,739.30

1,869.65

1,869.65

-

0.0%

2026-06
2026-07

2
-

4,932.20
-

-

4,932.20
-

-

2,590.27
-

-

-

2,341.93
-

2,466.10
-

2,466.10
-

1,295.14
-

52.5%
0.0%

Totals

33

49,817.80

8,970.68

40,847.12

-

26,829.65

-

-

14,017.47

1,509.63

1,237.79

813.02

65.7%

2026-02

-

© EMS Management & Consultants Inc.

Page 5 of 7

DEER GROVE EMS DISTRICT

JULY 2026

OUTSTANDING AR AGING BY PAYOR CATEGORY
AGING BY AGING DATE & CURRENT PAYOR
Current Payor

Current

DEER GROVE EMS DISTRICT-Medicare
Medicare
DEER GROVE EMS DISTRICT-Medicare
Medicare Advantage
Advantage
DEER GROVE EMS DISTRICT-Insurance
Insurance
DEER GROVE EMS DISTRICT-Medicaid
Medicaid
DEER GROVE EMS DISTRICT-Medicaid
Medicaid MCOMCO
DEER GROVE EMS DISTRICT-Patient
Patient
DEER GROVE EMS DISTRICT-Facility
Facility
DEER GROVE EMS DISTRICT-Other
Other Govt.Govt.
Payers
Payers
DEER GROVE EMS DISTRICT-TPL
TPL
DEER GROVE EMS DISTRICT-Other
Other
Total

31-60

61-90

91-120

121-180

181-365

(131.56)

(13.32)

259.03

(1,924.31)

1,925.90

-

41,428.34

34,125.42

12,147.00

2,250.40

4,758.10

(736.60)

1,547.19

(832.45)

53,259.06

90,719.15

23,472.73

13,198.97

7,221.36

10,053.95

15,712.62

4,440.51

164,819.29

5,008.88

3,663.21

315.37

867.41

231.03

3,400.71

(1,714.24)

11,772.37

44,607.20

6,084.60

5,973.35

2,559.20

(1,227.14)

7,745.60

2,965.80

68,708.61

142,996.91

70,145.50

60,479.47

20,074.94

75,210.45

90,205.49

96,466.83

555,579.59

8,324.00

2,423.05

469.05

-

469.05

915.25

2,219.25

14,819.65

5,375.20

5,641.90

3,327.85

-

538.34

145.51

755.09

15,783.89

1,127.00

4,565.50

8,996.87

1,697.00

(2,915.70)

1,120.44

-

14,591.11

-

-

-

-

-

-

-

373,596.36

128,011.93

94,998.01

37,437.04

79,699.07

122,718.71

104,300.79

39.7%

13.6%

10.1%

4.0%

8.5%

13.0%

11.1%

Medicare

6%

Medicare Advantage
Insurance

Current
31-60

Medicaid

18%

Medicaid MCO

61-90

Patient

91-120
121-180

4.0%

1%
59%

181-365

10.1%
13.6%

940,761.91

2%
2% 0%
4%

11.1%

39.7%

-

4%
6%
18%
1%
7%
59%
2%
2%
2%
0%

AR by Payor Category
2%

8.5%

Total

41,312.60

AR Aging Percent

13.0%

Over 365

7%

Facility
Other Govt. Payers
TPL

Over 365

Other

© EMS Management & Consultants Inc.

Page 6 of 7

DEER GROVE EMS DISTRICT

JULY 2026

ACCOUNTS RECEIVABLE RECONCILIATION REPORT

Month

Beginning A/R

Gross Charges

Contr Allow

Net Charges

Rev Adj

Payments

2026-01

839,139.02

174,435.40

116,633.89

57,801.51

38.95

94,804.82

5,852.58

-

796,244.18

2026-02

796,244.18

192,046.00

81,998.61

110,047.39

84.39

70,368.43

10,121.43

(2,311.15)

828,028.47

2026-03

828,028.47

207,883.00

103,512.08

104,370.92

(231.76)

82,748.73

26,670.86

(800.83)

824,012.39

2026-04

824,012.39

281,275.70

134,205.89

147,069.81

910.73

104,327.92

4,573.66

(698.87)

861,968.76

2026-05

861,968.76

220,535.90

133,944.12

86,591.78

214.03

88,178.98

7,301.90

-

852,865.63

2026-06
2026-07

852,865.63
854,614.74

205,945.60
244,457.40

109,109.12
85,952.09

96,836.48
158,505.31

(87.67)
282.06

96,096.20
72,429.51

(803.16)
-

(118.00)
(353.43)

854,614.74
940,761.91

FY Total

839,139.02

1,526,579.00

765,355.80

761,223.20

1,210.73

608,954.59

53,717.27

(4,282.28)

940,761.91

© EMS Management & Consultants Inc.

Write Offs

Refunds

Ending A/R

Page 7 of 7

2026 Ambulance Run Revenue
$1,400,000

$1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$0
Jan

Feb

Mar

Month Gross Revenue

April

May

YTD Gross Revue

DeerGrove EMS
2026
$95,240
$72,229
$86,962
$110,619
$89,113
$98,179
$72,655

Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
YTD GOAL $670,833

$624,998

June

July

Aug

Sept

Month Goal

Oct

Nov

Dec

Annual Revenue Goal

Ambulance Run Fees

2025
$81,733
$93,043
$111,571
$110,937
$73,934
$85,430
$90,999
$88,898
$78,720
$89,517
$67,276
$75,178
$1,047,237

2024
$44,035
$51,072
$31,152
$101,697
$68,091
$77,164
$119,056
$139,469
$68,735
$60,655
$86,522
$80,429
$928,078

2023
$77,789
$52,268
$74,854
$88,042
$65,613
$87,500
$82,447
$93,235
$59,052
$79,549
$68,372
$58,856
$887,577

2022
2021
$54,413
$50,164
$80,008
$46,635
$63,410
$54,979
$65,899
$44,489
$71,395
$43,258
$45,047
$55,271
$46,764
$45,699
$73,548
$64,325
$62,778
$32,870
$55,771
$43,431
$44,244
$51,785
$57,355
$53,680
$720,632 $586,586

2024 Supplemental GEMT Payment: $58,936.76

JU LY 202 6 STAFF REPORT
MISSION STATEMENT: Deer Grove EMS provides for the health and well
-being of our communities with a team of
professionals that are dedicated, knowledgeable and have a vested interest in our neighbors.

MONTHLY CALL VOLUMES

160
140
120
100
80
60
40
200
2022

Jan
131

Feb
96

Mar
122

Apr
97

May
98

Jun
115

Jul
123

Aug
97

Sep
90

Oct
127

Nov
120

Dec
119

2023
2024

122

76

107

100

106

121

130

122

126

106

116

119

135

125

112

107

99

89

104

119

135

125

132

146

2025

138

130

125

118

122

117

108

114

102

111

112

135

2026

123

111

134

137

144

130

144

Mutual Aid incident
%

Unit Hour Utilizaton

DGM80

7.11%

Incident assigned to incident complete only

DGM78
July 26- Combined
2026- Combined

11.10%

1.39%

21.43%

M78

89

M80

56

MONTHLY CALLS BY MUNICIPALITY
V-DR, 24

T-CG, 13

T-DR, 12

MA-INT, 18

T-PS, 11

MA RCVD, 2

ANNUAL CALLS BY MUNICIPALITY

685 681
414 391

500

2.07%

21.51%

Includes time to return to district after transport

V-CG, 66

1000

2026
JULY26

2024
2025

211 233 135 147

176 168 99 124

123 121 66 74

97 94 58 65

136 135 86 122

32 31 17 19

T-CG

V-DR

T-DR

T-PS

MA-INT

MA RCVD

0
V-CG

2025- MTD
2026

MONTHLY VOLUNTEER HOURS

2023

Jan
440

Feb
372

Mar
413

Apr
481

May
390

Jun
361

Jul
405

Aug
344

Sep
222

Oct
317

Nov
365

Dec
425

2024

360

345

376

352

339

442

476

407

333

318

323

352

2025

375

334

318

274

315

420

510

580

386

429

292

389

2026

523

266

478

412

514

432

488

DGEMS IN-DISTRICT PAST MONTH RESPONSE TIMES (In Minutes)
Notified to Enroute

Enroute to Arrive at Scene

Arrived on Scene to Left Scene

Left Scene to Arrive Destination

At Destination to in Service

0.93

5.67

18.28

23.69

19.78

23.14

19.59

31.76

33.71

2026 YTD MEDIAN- ALL RESPONSES
0.93

6.70

20.18

PAST MONTH 90TH% TIMES
1.60

12.52

31.33

VEHICLE MAINTENANCE.
❖ Glitch (C7-2013): Replaced battery
Vehicle
Buzz (2017)
Mickey (2022)
Stitch (2025)
C79 (Ferdinand)
C7 (Glitch)

Beginning Mileage
166,816
70,652
16,506
424
84,003

Ending Mileage
167,204
73,003
18,655
681
84,716

Beginning Hours
2,755
3,450
870

Ending Hours
2,767
3,556
981

Availability %
98.5
99.7
98.9
100
100

FULL-TIME
Antoniewicz, Lisa
RN, CCEMT-P
Belden, Elliott
Paramedic
*Berg, Ellie
Paramedic
Cummings, Ross
CCEMT-P
Cysiewski, Mandy
ASM-EMT
Goth, Kevin
Paramedic
Hesseling, Sarah
RN, CCEMT-P
Hinchley, Clairissa
Paramedic
Hromatko, Cory
CCEMT-P
Krszjzaniek, Kiana
Paramedic
Lang, Eric
Paramedic
Lasko, Wendy
RN, Paramedic
Meier, Easton
CCEMT-P
Mickelson, Matthew
NP, Paramedic
Rabbitt, Emilie
Paramedic
Sanders, Seth
Paramedic
Salov, Courtney
Paramedic
+Woodstock, Steven
CC/COMM Medic
*= Currently on Leave of Absence
+= New member or status

CASUAL
Boyd, Jared
Paramedic
Bischel, Elisabeth
RN, Paramedic
Byrnes, Stephanie
Paramedic
Campbell, Erin
RN, Paramedic
Hankins, Jefferson
Paramedic
Hanson, Gracie
Paramedic
Kaiser, Christopher
Paramedic
*Lesson, Aubree
Paramedic
Lillegard, Micah
CCEMT-P
Linley, Alecia
RN, CCEMT-P
McMullen, Jeremy
Paramedic
Naviaux, William
Paramedic
Nicholson, Mary Claire
Paramedic
Roman, Jennifer
Paramedic
Rousseau, Cindy
Paramedic
Walker, Kathryn
Paramedic

VOLUNTEER
Anders, Devon
Paramedic
*Anderson, Ethan
AEMT
Bauer, Roman
EMT
Blochowiak, Bradley
EMT
Doherty, Matthew
Paramedic
Hartman, Michael
AEMT
Hummel, Madison
EMT
Kim, Maeve
EMT
Lange, Erica
EMT
Morency, Courtney
EMT
Perez, Nikki
AEMT
Reichert, Kennedy
EMT
Schoepp, Hunter
EMT
Schultz, Daniel
AEMT
Severson, Erik
EMT
Tucker, Trenten
EMT
Colwin, Shannon
Chaplain
Meng, Brad
Chaplain

Training Report:
− July training covered Mass Casualty Incident Management, Physical Restraints, and Radio Communications.
− August training will cover driving range practice and small group case reviews.
Upcoming training sessions:
▪
ACLS/PALS renewal - Aug 4
▪
EMSpire Midwest - Sept 23-24, Milwaukee
Training Center:
− No classes were taught in July.
Upcoming classes:
▪
Color-Con - Aug 11
▪
Roller Derby CPR / FA - Aug 20, Sept 8
▪
St. Patrick’s Church Stop-the-Bleed - Sep 21
▪
Mueller-Graber Dental - Oct 22
▪
Deerfield Schools CPR Instructor - TBD
▪
McFarland Fire/EMS BLS Instructor - TBD
Special Events:
− Staff attended our regularly held health screening events in the community, participated in Cottage Grove Market Place Dayz and visited
with kids during Hero Day at Dolphin Swim Academy.
− We also assisted Madison Fire Department with special event coverage during the AC/DC concert at Camp Randall.
− Several DGEMS staff volunteered their time to support Camp Hero as well.
Upcoming special events:
▪
Deerfield National Night Out/Bikes to Big Rigs - Aug 4
▪
Cottage Grove Summer Camp Visit - Aug 5
▪
Rugby - Aug 8 and 9
▪
Cottage Grove Community Night Out - Aug 19
▪
Deerfield HS Varsity Football - Aug 21, Sept 4, Sept 18, Oct 2, Oct 9
▪
Paul Davis CPR Awareness - Aug 24
▪
Rockin’ at Bakken - Aug 27
▪
Cottage Grove Touch-A-Truck - Sept 19
▪
Bittersweet Blessings AppleFest - Sept 20
▪
Cottage Grove Chamber Presentation - Sept 24
▪
Deerfield Chili Fest - Sept 26
▪
Badger Challenge - Sept 27

−
−
−
−
−
−
−
−
−
−
−

−

−

−

−

Assigned to an ambulance for 0 hours and on-duty Officer-In-Charge for 163 (24 weekend/holiday) hours throughout the month.
Held regular monthly meetings with the medical director, officer group, and all staff members.
Attended and led the Dane County EMS Association meeting. (virtual)
Attended an Active Shooter Incident Management- Advanced course held at the Alliant Energy center
Attended construction meetings for the Hwy 12/W and Hwy N/TT project
Worked with Cottage Grove Fire Department and Village/Town stakeholders regarding the PAA study final report.
Attended the Village of Cottage Grove Emergency Management Committee meeting.
We are working with the Local311 DGEMS Union representative to bring forward a lateral transfer memorandum of understanding.
DGEMS staff took C79-Ferdinand and the rehab trailer to Camp HERO Day. This was very well received by all attending the event, due to
the stifling heat of the day and it did not adversely affect response capabilities.
Attended National Nights out in Deerfield and Monona.
Chief Lang attended the following educational events:
•
What Patients Remember: Measuring (and improving) the Human Side of EMS (virtual)
•
Learning with Leaders: From Comfort to Competency: Utilizing Canine-Handler Teams in CISM (virtual)
Year-to-date partner Fire Department usage on EMS calls:
•
Cottage Grove Fire: 34 incidents
•
Deerfield Fire: 20 incidents
Department scheduling:
•
July Ambulance Scheduling: 100% coverage @ both stations
•
272 vacation time hours utilized by the full-time staff group and 331 unscheduled time off hours (sick, bereavement, unpaid) used by
all staff groups in July.
•
A personal medical emergency has led to the extended medical leave of full-time staff member.
•
The casual staff group provided 575.5 hours on-duty time.
Department recruiting; Hiring; membership
•
We continue to receive applications for volunteer positions without even advertising. (we keep the application open)
•
Casual paramedics Jennifer Hewitt and Trevor Regali, along with volunteer EMTs Alyssa Kuhn, Ben Rothweiler, and paramedic
Samantha Fedorowicz have found challenges with having time for DGEMS, therefore they have resigned and would look to rejoin if
future time would allow.
•
Casual paramedic Steven Woodstock was hired to fill the open Full-Time paramedic position.
•
We interviewed candidates for volunteer and casual positions.
▪
Ultimately, we hired three paramedics to casual positions and brought on four new volunteer members.
▪
First orientation day is August 13- we have reorganized the process and will have new members in-house for a full 8-hour day.
They will then move onto field orientation and training.
STAFF MILESTONES- July 2026:
•
Ethan Anderson- Volunteer AEMT- 3 years of service to DGEMS
•
Brad Meng- Volunteer Chaplain- 3 years of service to DGEMS
•
Chris Kaiser- Casual Paramedic- 5 years of service to DGEMS
•
Mandy Cysiewski- FT Admin Svcs Manager- 17 years of service to DGEMS

4030 County Highway N, Cottage Grove, WI 53527
(office) 608 -839 -5658
(fax) 608 -839 -4427

RESOLUTION 2026-012-0521 Revised VER2: AMENDMENTS TO THE DEER-GROVE
EMERGENCY MEDICAL SERVICES DISTRICT INTERGOVERNMENTAL AGREEMENT
WHEREAS, a renewal of the Deer-Grove Emergency Medical Services District (DGEMS)
Intergovernmental Agreement (IGA) was completed and executed March 4, 2024; and
WHEREAS, the term of the current IGA runs until December 31, 2032; and
WHEREAS, per the IGA Section 11.03 Amendments. Amendment(s) to this agreement shall require a
majority vote of all commissioners, and unanimous approval by each Municipality; and
WHEREAS, the DGEMS Commission has identified sections of the IGA in need of clarification and edit;
and
WHEREAS, DGEMS legal counsel has provided the requested edits; and
NOW, THEREFORE, BE IT RESOLVED, by the Deer-Grove EMS Commission approves edits to the
DGEMS IGA and the amendments to the following sections shall read:
2.02(K) Create job descriptions that will be updated from time to time.
2.02(L) Should any member of the Commission request to forward an issue to legal counsel for review, the
EMS Chief or Commission Chairperson shall forward the issue to counsel for a review not to exceed one
billable hour. Simultaneously, the EMS Chief or Commission Chairperson shall notify the Commissioners
of the request for legal counsel review. Should counsel deem additional time is necessary to review the
issue, counsel will be instructed to provide an initial report to the EMS Chief or Commission Chairperson
and advise the EMS Chief or Commission Chairperson of what additional work may be necessary to
completely review or opine on the issue. If the District legal counsel believes additional time is needed, the
Commission will consider the request at its next meeting, and the Commission, by a majority vote of the
voting members, may authorize legal counsel to exceed the one-hour limitation and authorize additional
review by legal counsel.

_______________________________
Kerri Hewitt,
Chair Deer-Grove EMS Commission

_______________________________
Kerri Hewitt,
President, Village of Deerfield

_______________________________
Cindi Kelm-Nelson,
President, Village of Cottage Grove

_______________________________
Steve Anders,
Chairman, Town of Cottage Grove

(L)

Should any member of the Commission request to forward an issue to legal
counsel for review, the EMS Chief or Commission Chairperson shall forward the
issue to counsel for a review not to exceed one billable hour. Simultaneously, the
EMS Chief or Commission Chairperson shall notify the Commissioners of the
request for legal counsel review. Should counsel deem additional time is
necessary to review the issue, counsel will be instructed to provide an initial
report to the EMS Chief or Commission Chairperson and advise the EMS Chief or
Commission Chairperson of what additional work may be necessary to
completely review or opine on the issue. If the District legal counsel believes
additional time is needed, the Commission will consider the request at its next
meeting, and the Commission, by a majority vote of the voting members, may
authorize legal counsel to exceed the one-hour limitation and authorize additional
review by legal counsel.

4030 County Highway N, Cottage Grove, WI 53527(office)
608-839-5658
(fax) 608-839-4427

RESOLUTION 2026-02-0820: STRYKER MEDICAL EQUIPMENT CAPITAL PURCHASE
WHEREAS, as part of the Deer-Grove EMS Capital Replacement Plan, the district-owned 2017 Ram 5500
Demers Type I ambulance is scheduled for replacement in 2028; and
WHEREAS, this replacement will include not only the vehicles, but also equipment having reached their
end of life consisting of the powered cot, power load system, and stair-chair; and
WHEREAS, Stryker Medical has provided a quote for these items (attached), with advanced notice of a
price increase on October 1, 2026; and
WHEREAS, these items are listed in the capital purchasing plan and included in the 2027 DGEMS budget;
and
WHEREAS, DGEMS will utilize unassigned fund balance for purchase of these items; and
WHEREAS, DGEMS can delay delivery of the product and thereby billing until late in 2027; and
WHEREAS, the order for these items can be cancelled at any time, without cost to DGEMS; and
NOW, THEREFORE, BE IT RESOLVED, by the Deer-Grove EMS Commission, authorizes the EMS
Chief to commit to the purchase of the replacement Stryker Powered Cot, Power Load system and stairchair by signing the quotes from Styker Medical.

_______________________________
Kerri L Hewitt,
Chair, Deer-Grove EMS Commission

_______________________________
Kerri L Hewitt,
President, Village of Deerfield

_______________________________
Cindi Kelm-Nelson,
President, Village of Cottage Grove

_______________________________
Steve Anders,
Chairman, Town of Cottage Grove

TITLE: CAPITALIZATION POLICY
Original Issue: 07/16/2026
Revision Date:
Prepared By: Mandy Cysiewski
Revised By:

Number: 9.29

Approved By: DGEMS District Commission

PURPOSE:
To establish a consistent policy for identifying, recording, depreciating, and disposing of capital assets
owned by DeerGrove EMS. This policy is intended to support accurate financial reporting, annual audit
preparation, asset accountability, and appropriate treatment of durable items purchased or acquired by the
department.
POLICY:
It is the policy of DeerGrove EMS to capitalize qualifying assets in a consistent manner based on
established capitalization criteria, expected useful life, and applicable accounting guidance. Assets that
meet the capitalization threshold shall be recorded in the department’s capital asset records and
depreciated over their estimated useful lives, unless the asset is not subject to depreciation. Purchases that
do not meet the capitalization criteria shall be expensed in the period incurred. This policy applies to
capital assets purchased, constructed, donated, transferred, or otherwise acquired for use in DeerGrove
EMS operations.
DEFINITIONS:
Capital Asset: A tangible or intangible asset owned or controlled by DeerGrove EMS that is used in
operations, has an expected useful life beyond a single reporting period, and meets the capitalization
criteria established by this policy.
Capitalization Threshold: The minimum dollar amount an asset must meet or exceed before it is
recorded as a capital asset rather than expensed in the year acquired.
Useful Life: The estimated period of time an asset is expected to provide service or benefit to DeerGrove
EMS operations.
Depreciation: The systematic allocation of a capital asset’s cost over its estimated useful life, when
applicable.
Acquisition Cost: The total cost necessary to obtain an asset and place it into service, which may include
purchase price, shipping, installation, and other directly related costs.
Improvement: A cost that materially increases the value, capacity, efficiency, or useful life of an existing
asset. Routine maintenance and repairs are not considered capital improvements unless they meet the
criteria in this policy.
Disposition: The sale, trade-in, disposal, transfer, retirement, loss, or removal of a capital asset from
service.
PROCEDURE:
Fixed assets purchased or acquired by DeerGrove EMS with an individual cost of $10,000.00 or more and
an expected useful life of three years or more shall be capitalized. Capitalized assets may include
vehicles, equipment, machinery, technology, building improvements, and other durable items used in
department operations. Items with an individual cost below $10,000.00, or with an expected useful life of
less than three years, shall be charged to the appropriate expense account and recorded as a current-year
expenditure unless otherwise required by the department’s auditor or applicable accounting standards.
DISPOSITION OF ASSETS:
Capital assets may be disposed of due to sale, trade-in, obsolescence, loss, destruction, replacement, or
other approved reason. Disposal of capital assets shall be reviewed and approved in accordance with
DeerGrove EMS procedures, any applicable municipal, district, or board requirements, and the Sale of
Old Equipment Fund Use Policy, Policy No. 9.5. Upon disposal, the asset record shall be updated to
remove the original cost and related accumulated depreciation from the capital asset records. Any

SOP: 9.29 Capitalization Policy

Issue Date: 07-16-2026

Page 2 of 2

proceeds, insurance recoveries, or trade-in values shall be recorded in the appropriate account and
handled in accordance with Policy No. 1.5 when applicable.
REVIEW:
This policy should be reviewed periodically and updated as needed to remain consistent with DeerGrove
EMS financial practices, auditor recommendations, and applicable governmental accounting guidance.

STANDARD OPERATING PROCEDURE
TITLE: HARDSHIP WAIVER OF RUN FEE PROCESS
Original Issue: 07/17/2026
Revision Date:
Prepared By: Chief Lang
Revised By:

Number: 9.30

Approved By: DGEMS District Commission

PURPOSE:
The purpose of this policy is to establish a hardship waiver application and approval process to waive
EMS run fees.
POLICY:
Deer-Grove EMS (DGEMS) and its third-party billing service (Billing) will use the federal poverty
guidelines to establish the percentage of outstanding run fees to be waived in the case of an identified
hardship.
Submission of the hardship waiver form does not guarantee approval of the discount request.
The hardship waiver program does not cover:
• Any insurance payment sent directly to a customer for reimbursement of their claim - up to the
amount received from their insurance.
• Dates of service pending third party liability payment (i.e. situations where the patient is
represented by an attorney).
The Hardship waiver program may not cover:
• Non-Medically Necessary services
Please note: Approved hardship waivers are valid only for the calendar year of transport. Ambulance trips
that occur in upcoming years will require a new application.
PROCEDURE:
1. Submit a hardship application to the Biller. The application must include the following information,
or it cannot be processed:
a. A copy of the previous year’s tax return. If self-employed, please submit the most current
Personal Business Federal Tax Form.
b. Pay stubs from the past three months. If married, please provide income for both you and your
spouse.
c. A copy of the Social Security or SSDI award letter.
d. Written approval/denial response from Medical Assistance if any of the following apply:
i. If you have children under the age of 18
ii. If you are currently pregnant
iii. If you have been determined disabled
iv. If you are over the age of 65
e. The latest three (3) months checking and savings account statements.
f. An approval/denial for a charity write off from the treating facility.
2. The Biller will ensure all avenues have been exhausted for insurance coverage of an outstanding fee
for service balance.
3. Using the Federal Poverty Guideline, the Biller will evaluate the customer’s financial status to
establish a percentage of outstanding fees to waiver.
4. The biller will provide the documentation gathered and create a summary of recommendations for the
DGEMS Chief to evaluate.
5. The DGEMS Chief may only approve the waiver to the recommendation from Billing.
6. Any waiver must be reported monthly to the EMS Commission in the Write Offs and Aging of
Accounts.

2027 DGEMS Budget
As approved by the Deer Grove EMS Commission on

Line
Item #
720
721
722
723
724
725
726
728
734
735
736
740
742
770
775
790
791
810
820
825
829
831
840
842
845
850
852
860
870
871
872
878
879
880
881
898
899

Description
WAGES
HEALTH INSURANCE
WORK. COMP.
RETIREMENT
EMPLOYER'S FICA
STAFF CONT. EDUC.
TRAVEL/MILEAGE REIMBURS
MEDICAL DIRECTOR FEE
OVERTIME
EMT STIPEND
LIFEQUEST BILLING
OFFICE EQUIPMENT
OFFICE SUPPLIES
COMMUNICATIONS
INFORMATION TECHNOLOGY
PUBLICITY&ADVERTISING
TRAINING CENTER (EXPENSE)
EMT RECOGNITION
EMT CONT EDUC.
CHIEF CONTINUING EDUC.
VEHICLE MAINTENANCE
FUEL
EQUIPMENT (NON-DISPOS)
EQUIPMENT MAINTENANCE
Capital Purchase
MEDICAL SUPPLIES
TRAINING MEDICAL SUPPLIES
EMT CLOTHING
INSURANCE/BUSINESS
GROUP LIFE INSURANCE
UNEMPLOYMENT INSURANCE
COMMUNITY MEDIC PROGRAM
HEALTH AND SAFETY
LEGAL
ACCOUNTING
BUILDING AND GROUNDS
ADMINISTRATIVE EXPENSES
TOTAL EXPENSES
Estimated Ambulance Run Fees
Less: Overdue Run Fees
Net Run Fees
Training Center Income
Contracted Revenue (T of DF)
Contracted Revenue (T of PS)
Transfer from undesignated fund balance
Interest
Special Event Fees
TOTAL SERVICE REVENUE
Donations
Grant Revenue

2026
2026 Percentage
Contribution
58.57% $
670,116.08
24.63% $
281,836.68
16.80% $
192,169.83
100% $ 1,144,122.59

Population

2026 Population
9,763
3,845
2,690

2026 Pop %
59.90%
23.59%
16.51%

Equalized Value
VCG
TCG
VDF

2026 Equalized Value
1,886,285,900
815,839,400
426,018,300

2026 Eq Val %
60.30%
26.08%
13.62%

Calls for Service
VCG
TCG
VDF

582
212
212

VCG
TCG
VDF

8/13/2026

2023

$

$
$
$
$
$
$
$

$

MUNICIPAL CONTRIBUTIONS

Municipality
V. Cottage Grove
T. Cottage Grove
V. Deerfield
TOTALS

2026 DGEMS
Budget
$
1,258,700.00
$
282,200.00
$
33,800.00
$
201,100.00
$
112,700.00
$
12,700.00
$
500.00
$
12,000.00
$
257,100.00
$
16,000.00
$
72,000.00
$
2,090.00
$
1,250.00
$
7,850.00
$
17,810.00
$
2,000.00
$
2,000.00
$
2,000.00
$
5,500.00
$
1,500.00
$
25,000.00
$
25,000.00
$
5,000.00
$
8,700.00
$
$
60,000.00
$
1,000.00
$
20,100.00
$
16,000.00
$
2,100.00
$
4,000.00
$
300.00
$
2,800.00
$
5,000.00
$
11,200.00
$
3,500.00
$
3,500.00
$
2,494,000.00

1,150,000.00 $
$
$
3,000.00 $
94,172.53 $
77,104.88 $
20,000.00 $
3,000.00 $
1,347,277.41 $

748,495.77
(23,851.67)
724,644.10
1,862.00
94,172.53
38,552.44

$

-

1,144,122.59 $

1,144,122.59

2027 Percentage
60.61%
23.49%
15.90%
100%

Proposed 2027
Difference
Difference
DGEMS Budget
($)
(%)
$ 1,345,500.00 +$86,800.00
+6.90%
$
324,300.00 +$42,100.00
+14.92%
$
35,300.00 +$1,500.00
+4.44%
$
202,600.00 +$1,500.00
+0.75%
$
119,600.00 +$6,900.00
+6.12%
$
12,700.00
+$0.00
+0.00%
$
500.00
+$0.00
+0.00%
$
12,000.00
+$0.00
+0.00%
$
274,000.00 +$16,900.00
+6.57%
$
15,000.00 -$1,000.00
-6.25%
$
72,000.00
+$0.00
+0.00%
$
2,360.00
+$270.00
+12.92%
$
1,500.00
+$250.00
+20.00%
$
7,930.00
+$80.00
+1.02%
$
20,280.00 +$2,470.00
+13.87%
$
2,000.00
+$0.00
+0.00%
$
2,000.00
+$0.00
+0.00%
$
2,200.00
+$200.00
+10.00%
$
6,200.00
+$700.00
+12.73%
$
1,500.00
+$0.00
+0.00%
$
25,000.00
+$0.00
+0.00%
$
30,000.00 +$5,000.00
+20.00%
$
4,300.00
-$700.00
-14.00%
$
10,900.00 +$2,200.00
+25.29%
$
151,000.00 +$151,000.00
#DIV/0!
$
62,000.00 +$2,000.00
+3.33%
$
1,000.00
+$0.00
+0.00%
$
20,100.00
+$0.00
+0.00%
$
19,500.00 +$3,500.00
+21.88%
$
2,500.00
+$400.00
+19.05%
$
4,000.00
+$0.00
+0.00%
$
300.00
+$0.00
$
2,800.00
+$0.00
+0.00%
$
5,000.00
+$0.00
+0.00%
$
12,000.00
+$800.00
+7.14%
$
3,500.00
+$0.00
+0.00%
$
5,100.00 +$1,600.00
+45.71%
$ 2,818,470.00 +$324,470.00
+13.01%
$

1,200,000.00

$
$
$
$
18,929.39 $
1,650.00 $
879,810.46 $

3,000.00
106,728.87
87,385.53
151,000.00
25,000.00
3,000.00
1,576,114.40

2027 Contribution
$
753,020.61
$
291,830.15
$
197,504.84
$ 1,242,355.60

$

1,242,355.60

Difference
+$82,904.52
+$9,993.47
+$5,335.02
+$98,233.01

Total 2026 Averages
VCG
60.61%
TCG
23.49%
VDF
15.90%

2024
685
211
176

2026 YTD Thru
July
$
656,868.89
$
162,545.88
$
19,477.90
$
109,348.96
$
59,427.05
$
4,339.33
$
$
9,000.00
$
140,670.81
$
7,974.00
$
37,004.33
$
1,048.70
$
426.89
$
4,658.57
$
14,041.02
$
1,186.04
$
1,194.90
$
1,903.75
$
1,396.93
$
1,038.12
$
7,782.53
$
16,601.12
$
632.74
$
8,417.46
$
$
30,325.78
$
62.17
$
6,082.61
$
18,309.75
$
1,274.48
$
$
$
2,252.69
$
7,905.00
$
11,150.00
$
1,818.40
$
6,015.88
$ 1,352,182.68

2025
681
233
168

3-year Average
649
219
185

Page 1

3-year call %
61.63%
20.80%
17.57%

% change
12.37%
3.55%
2.78%
8.59%

4030 County Highway N, Cottage Grove, WI 53527(office)
608-839-5658
(fax) 608-839-4427

RESOLUTION 2026-02-0820: STRYKER MEDICAL EQUIPMENT CAPITAL PURCHASE
WHEREAS, as part of the Deer-Grove EMS Capital Replacement Plan, the district-owned 2017 Ram 5500
Demers Type I ambulance is scheduled for replacement in 2028; and
WHEREAS, this replacement will include not only the vehicles, but also equipment having reached their
end of life consisting of the powered cot, power load system, and stair-chair; and
WHEREAS, Stryker Medical has provided a quote for these items (attached), with advanced notice of a
price increase on October 1, 2026; and
WHEREAS, these items are listed in the capital purchasing plan and included in the 2027 DGEMS budget;
and
WHEREAS, DGEMS will utilize unassigned fund balance for purchase of these items; and
WHEREAS, DGEMS can delay delivery of the product and thereby billing until late in 2027; and
WHEREAS, the order for these items can be cancelled at any time, without cost to DGEMS; and
NOW, THEREFORE, BE IT RESOLVED, by the Deer-Grove EMS Commission, authorizes the EMS
Chief to commit to the purchase of the replacement Stryker Powered Cot, Power Load system and stairchair by signing the quotes from Styker Medical.

_______________________________
Kerri L Hewitt,
Chair, Deer-Grove EMS Commission

_______________________________
Kerri L Hewitt,
President, Village of Deerfield

_______________________________
Cindi Kelm-Nelson,
President, Village of Cottage Grove

_______________________________
Steve Anders,
Chairman, Town of Cottage Grove

Power Pro 2, Power Load, Stair Chair Quote valid
until 9/30/26
Quote Number:

11257048

Version:

1

Division:

Medical

Prepared For:

DEER GROVE EMS

Rep:

Tony Kramer

Email:

[email protected]

Attn:

Phone Number:

Quote Date:

07/28/2026

Expiration Date:

09/30/2026

Quote Summary

Delivery Address

Sold To - Shipping

Bill To Account

Name:

DEER GROVE EMS

Name:

DEER GROVE EMS

Name:

DEER GROVE EMS

Account #:

20102604

Account #:

20102604

Account #:

20102604

Address:

4030 COUNTY RD N

Address:

4030 COUNTY RD N

Address:

4030 COUNTY RD N

COTTAGE GROVE

COTTAGE GROVE

COTTAGE GROVE

Wisconsin 53527-8305

Wisconsin 53527-8305

Wisconsin 53527-8305

Equipment Products:
#

Product

Description

Qty

Sell Price

Total

1.0

639005550003

MTS PWLD EXCLUDES FLOOR PLATE

1

$30,429.12

$30,429.12

2.0

650705550001

6507 POWER PRO 2, HIGH CONFIG

1

$34,203.18

$34,203.18

3.0

6252000000

Stair-PRO Model 6252

1

$2,768.00

$2,768.00

3.1

6252009001

Stair-Pro Operations Manual

$0.00

$0.00

3.2

6250001162

In-Service Video (DVD)

$0.00

$0.00

3.3

6252026000

Common Components

$0.00

$0.00

3.4

6250021000

2 Piece ABS Panel Seat

$0.00

$0.00

3.5

6250160000

Polypropelene Restraint Set(Plastic Buckles)

$0.00

$0.00

3.6

6252022000

Main Frame Assy Option

$0.00

$0.00

3.7

6250024000

Standard Length Lower LiftHandles

$0.00

$0.00

3.8

6252028000

No Foot Rest Option

$0.00

$0.00

3.9

6252024000

No IV Clip Option

$0.00

$0.00

Equipment Total:

Trade In Credit:

1
Stryker Medical - Accounts Receivable - [email protected] - 21343 NETWORK PLACE - Chicago, IL 60673-1213

$67,400.30

Power Pro 2, Power Load, Stair Chair Quote valid
until 9/30/26
Quote Number:

11257048

Version:

1

Division:

Medical

Prepared For:

DEER GROVE EMS

Rep:

Tony Kramer

Email:

[email protected]

Attn:

Phone Number:

Quote Date:

07/28/2026

Expiration Date:

09/30/2026

Product

Description

Qty

Credit Ea.

Total Credit

TR-SPL-PL

TRADE-IN-STRYKER POWER LOAD TOWARDS PURCHASE
OF POWERLOAD

1

-$4,000.00

-$4,000.00

TR-SPCOT-PP2

TR-SYK PCOT TO PP2

1

-$3,000.00

-$3,000.00

TR-SSC-PP2

TR-SYK STAIR CHR TO PP2

1

-$500.00

-$500.00

Price Totals:
Estimated Sales Tax (0.000%):
Shipping and Handling:
Grand Total:

2
Stryker Medical - Accounts Receivable - [email protected] - 21343 NETWORK PLACE - Chicago, IL 60673-1213

$0.00
$842.50
$60,742.80

PURCHASE ORDER FORM

Does the Customer require a PO# on invoices for payment?

No

Yes
If yes, do not use this form.

Check box confirming BILL TO and SHIP TO on quote is accurate.
Customer #

Company Name

- 20102604

DEER GROVE EMS

Contact or Dept

Phone

Email

Stryker Quote #

11257048

Grand Total Amount

$60,742.80

Authorized Customer:
Printed Name: _____________________________________
Title:

_____________________________________

Signature:

_____________________________________

Date:

_____________________________________

Check box if anything attached

*Sales or use taxes on domestic (USA) deliveries will be invoiced in addition to the price of the
goodsand services on the Stryker Quote.*
*Service Terms and Conditions:
The Terms and Conditions outlined in this quote, as well as any resulting Customer purchase order, are governed by
the Terms and Conditions specified in the Terms Addendum to ProCare Medical Quote attached hereto. However,
these Terms and Conditions do not apply if the Customer and Stryker are bound by a Master Service Agreement or
by a separate written agreement that governs the purchase or sale of goods and/or services

3

Purchase Order Form

Account Manager :

Tony Kramer

07-28-2026 09:48:00 -0400

Purchase Order Date :

Cell Phone :

Expected Delivery Date :
11257048

Stryker Quote Number :
Customer PO Number :

Bill To
Company Name :

Customer # : 20102604
DEER GROVE EMS

Contact or Department :
Street Address :

Company Name :

Customer # : 20102604
DEER GROVE EMS

Contact or Department :
4030 COUNTY RD N

Addt'l Address Line :
City, ST, ZIP :

Sold To / End
User

Street Address :

Phone :

Authorized
Customer
Initials

City, ST, ZIP :
Phone :

Authorized
Customer
Initials

Description

Company Name :

Customer # : 20102604
DEER GROVE EMS

Contact or Department :
4030 COUNTY RD N

Addt'l Address Line :
COTTAGE GROVE,
Wisconsin, 53527-8305

Deliver To

Street Address :

4030 COUNTY RD N

Addt'l Address Line :
COTTAGE
GROVE, Wisconsin, 53527-8305

City, ST, ZIP :

COTTAGE
GROVE, Wisconsin , 53527-8305

Phone :

Authorized
Customer
Initials

Total

Power Load, PP2, Stair Pro

$68,821.80

Total :

Attachment: Stryker Quote Number : 11257048

Stryker Terms and Conditions
www.strykeremergencycare.com/terms

$68,821.80

Purchase Order Form

Accounts Payable Contact Information
Name :
Email :
Phone :

Authorized Customer Signature
Name :
Title :
Signature :

Date :

Attachment: Stryker Quote Number : 11257048

Stryker Terms and Conditions
www.strykeremergencycare.com/terms

VILLAGE & TOWN OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING
Cottage Grove Joint Fire District Commission Meeting
Monday, August 24, 2026
Cottage Grove Town Hall, 4058 County Road N, Cottage Grove WI
53527
6:30 p.m.
You may also join the meeting from your computer, tablet or smartphone at
https://www.gotomeet.me/Towncg/joint-fire-committee
You can also dial in using your phone. United States: +1 (872) 240-3212. Access Code: 433882-293

Please note that virtual meetings may be subject to technical difficulties beyond our
control. Please consider attending the meeting in person if you want to be sure of your
participation
1. Call to Order
2. Determination of quorum and that the agenda was properly posted
3. PUBLIC APPEARANCES-Public's opportunity to speak about any subject that is not a specific
agenda item
4. Discuss and consider the minutes from the July 27, 2026 meeting
Documents: 07-27-26 DRAFT FIRE COMMISSION MINUTES.PDF
5. Chief’s report
Documents: CHIEFS REPORT 8-26.PDF
6. Discuss update on the Roof Vent Prop MOU.
Documents: 6 ROOF VENT PROP MEMO JULY 27 2026.PDF
7. Discuss And Consider next steps for the Bay Floor Repair at ESB.
Documents: 7 CGFD BAY FLOORS.PDF
8. Discuss Recent Trends for False Alarms.
9. Discuss And Consider Next Meeting Date And Agenda Items.
a. Wednesday, September 30, 2026 7:00 p.m.
b. Budget
10. Adjournment
BY: Heidi Murphy, Commission Chair

Certified Posting on

ALL AGENDA ITEMS ARE SUBJECT TO ACTION
Notice: Persons needing special accommodations should call 839-5021 at least 24 hours prior to the
meeting. It is possible that members of and possibly a quorum of members of other governmental
bodies may be in attendance at the above stated meeting to gather information; no action will be taken
by any governmental body at the above-stated meeting other than the governmental body specifically
referred to above in this notice.

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING

Special Utility Commission
Wednesday, August 26, 2026
4:30 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Clerk Lisa
Kalata: [email protected]. If this is a teleconference, virtual or hybrid meeting, please
review the Village of Cottage Grove’s policy.
1.Call to Order
2. Determination of Quorum and That the Agenda Was Properly Posted
3. PUBLIC APPEARANCES-Public's Opportunity to Speak
4. Discuss a comprehensive review of the recurring water discoloration issues as directed by Village
Board.
Documents:
1.
2.
3.
4.
5.
6.
7.

WATER UTILITY SYSTEM OVERVIEW.PDF
WDNR DRINKING WATER SYSTEM ROUTINE MONITORING REQUIREMENTS.PDF
WEGS_2025_PSC REPORT.PDF
WELL 3 DRILLING REPORT.PDF
SEVERSON MEMO WATER DISCOLORATION.DOCX.PDF
IRON IN DRINKING WATER.PDF
MANGANESE.PDF

5. Discuss and consider a 3rd party consultant to conduct an independent review of the Village’s water
system.
6. Future agenda items
7. Adjournment
This agenda has been prepared by Staff and approved by the by the Chair of the Utility Commission for use at the meeting
as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special accommodation should
call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and possibly a quorum of members
of other governmental bodies may attend the above stated meeting to gather information; no action will be taken by any
governmental body at the above-stated meeting other than the governmental body specifically referred to above in this
notice.

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING
Parks, Recreation & Forestry Committee
Wednesday, August 26, 2026
5:00 p.m.
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Deputy Clerk Kelly
Cahill: [email protected]. If this is a teleconference, virtual or hybrid meeting, please
review the Village of Cottage Grove’s policy.
1. Call to order.
2. Determination of Quorum that the meeting was properly posted.
3. Public appearances: Public's opportunity to speak about any subject that is not a specific agenda item.
4. Discuss And Consider the Minutes of The Parks, Recreation and Forestry Committee Meeting on July
23, 2026
Documents: 7.23.2026 Parks, Rec, Forestry Minutes.pdf
5. Cottonwood tree update
Documents: Cottonwood Tree Memo.pdf
6. Shady Grove Park update
7. Juniper Fields Parkland Update
8. Discuss and consider Out lot 5 signage
Documents: 2026 SIGN PROOF.pdf
2026 SIGN PROOF COST.pdf
9. Discuss a Fireman’s Park master plan
Documents: Firemans Park Masterplan Memo.pdf
10. Director’s Report
11. Future agenda items
12. Adjournment
This agenda has been prepared by Staff and approved by the by the Chair of the Parks, Recreation and Forestry Committee
for use at the meeting as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special
accommodation should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and possibly
a quorum of members of other governmental bodies may attend the above stated meeting to gather information; no action
will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred
to above in this notice.

VILLAGE OF COTTAGE GROVE
NOTICE OF PUBLIC MEETING

Ad Hoc Housing Chapter Update Committee
Tuesday, September 1, 2026
6:30pm
This meeting will take place as a hybrid meeting both virtually and in person at Village Hall at 221 E
Cottage Grove Road. The hybrid link can be found in the header of the agenda on the agenda center of
the village website https://www.vi.cottagegrove.wi.gov/agendacenter. You may also choose to participate
by providing public comment prior to the meeting via email to Village Clerk Lisa Kalata:
[email protected] . If this is a teleconference, virtual or hybrid meeting, please review the
Village of Cottage Grove’s policy.
1. Call to Order
2. Determination of Quorum that the meeting was properly posted
3. PUBLIC APPEARANCES-Public's opportunity to speak
4. Discuss and consider the minutes from the March 5, 2026 meeting.
Documents: 3-5-26 Ad Hoc Housing Chapter Update Minutes.pdf
5. Discuss and consider draft Comprehensive Plan Housing Chapter
Documents: Cottage Grove Housing Chapter Draft 8.7.26 TOC update.pdf
6. Next Steps
7. Adjournment

This agenda has been prepared by Staff and approved by the Chair of the Ad Hoc Housing Chapter Update Committee for
use at the meeting as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special
accommodation should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and a
quorum of members of other governmental bodies may attend the above stated meeting to gather information; no action will
be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to
above in this notice.

Board Meeting: 9.8.26
To:

Village Board

From:

Matt Giese – Village Administrator

Subject:

Village Administrator Report

Introduction
Please see below for highlights from the Administrator’s Office since the last Board
meeting. Also attached is the Village Projects, Initiatives, and Development “Tracker”: a
database of active Village projects that lists brief status updates and next steps for
notable initiatives.
--Please note that this report is not a comprehensive list. The bullet points summary and
projects tracker is designed to provide general knowledge of the breadth of activity
during this period of time. If Board members have any questions or desire more
information, please let me know.
Administrator’s Office Highlights
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Led collaborative department head and management team meeting
Preparation, coordination, and review of the Village Board meeting agenda and
memos for the meeting packet
Held Administration team meeting
Coordination and oversight of water utility related communication efforts
Completed Annual Operations and Development Report
Drafted monthly update on development and operations
Attended Budget Review Committee meeting
Held business outreach meeting with Johnson Health Tech
Attended Community Night Out
Attended Rockin’ At Bakken
Attended League of WI Municipalities Chief Executive Workshop
Watched Parks and Recreation Committee meeting
Watched Special Utility Commission meeting
Watched Housing Chapter Update Committee meeting
Staff Recognition and Celebration
o Village years of service anniversaries for the month of September
▪ Village Administrator Matt Giese – 15 years
▪ Public Works Technician Jeremy Sallmann – 3 years
▪ Public Works Technician Adam Bennett – 3 years

The Village of Cottage Grove, WI

VILLAGE OF COTTAGE GROVE - PROJECTS, INITIATIVES, & DEVELOPMENT TRACKER
ITEM

DEPARTMENT

DESCRIPTION

STATUS

NEXT STEPS
Village Board review and consideration of
recommended FMP on September 8th

1 2027 Village Budget

Administration

Official policy document covering how the Village will generate revenue and spend money

Budget Review Committee recommended draft
financial management plan to the board.

2 2026 Revaluation

Administration

Revaluation/re-assessment of all taxable property in the Village to establish fair market
value and equitable tax distribution

The Open Book process is complete

Board of Review September 30th

3 Law Enforcement Impact Fee Study

Administration

Village's Financial Advisor (Ehlers) is developing a study to determine eligible impact fee
allocations for new residential and commercial growth, relative to law enforcement facility
needs.

Study document and proposed fees completed. Board
did not move forward with law enforcement impact fee.

N/A

4 Fire and EMS Study

Administration

Study to Update Fire and EMS Organizational Analyses. Public Administration Associates
(PAA) hired to complete the study.

Final report is being drafted

Village and Town Boards to consider possible
amendment to study scope regarding governance

Administration

On February 2, 2026 the board adopted a resolution to terminate Tax Incremental
Financing District No. 5. This required a final dissolution audit and submission of the final
account report (PE-110) within one year of resolution date. Anticipated completion
September.

Independent audit and submission of PE-110 report to
DOR completed on September 1, 2026

N/A

6 Fire Inspection Fees

Administration

Considering implementation of a tiered user charge approach for mandatory annual
inspections based on square footage. This would replace the current system of flat $15 rate
per inspection. Additionally, inspections charges would no longer be part of the general levy
and be charged directly to the property owner.

Reviewing historical inspections, other communities
fee schedules, and determining recoverable costs.

Village Board update regarding findings and next steps
planned in September '26

7 Shady Grove Park

Parks & Recreation

Construction of new park in the Shady Grove subdivision

Substantially Complete

N/A

8 Miracle League Playground

Parks & Recreation

An all inclusive playground that will eventually replace the existing Bakken "Dream Park"
playground structures.

Miracle League fundraising efforts

Anticipated construction commencement in Q2 2027

Draft chapter in review

Anticipated completion in Q3 '26
Implementation by Q3 2026

5 Tax Incremental Financing District No. 5 Closure

9 Housing Chapter Update - Comprehensive Plan

Planning & Development

The Village, with assistance from Dane County Planning staff, is developing an update to
the Housing Chapter of the Comp Plan

10 Cloud Permit

Planning & Development

New cloud-based software system for the Village to efficiently manage building,
development, and other miscellaneous permits

Staff is working through a soft launch of the software,
with full/public launch in summer '26

11 2026 Comprehensive Plan Update

Planning & Development

Full update to the entire Comp Plan. Proposed to be developed and facilitated by a
consultant

Public Participation Plan has been approved. Resident
Plan Commission and Village Board to consider makesurvey is being drafted. Open house on Sept. 3 at
up/members of focus groups.
Village Hall.

12 Amazon

Planning & Development

3.4 Million SF Distribution Center; located in TID #10 on 150 acres; at the NW corner of
CTH N/TT

Construction of facility is substantially complete.
Construction of roadway improvements to CTH N and
TT commenced in May.

Approved; anticipated substantial completion Q4 2026

13 Creed Sports Facility

Planning & Development

150,000 SF indoor sports facility with outdoor fields, on 30 acres NE of Commerce Park

Developer has notified the Village that they've
terminated the land contract where the proposed
project would occur (July 2026)

N/A

14 Hoekstra Property

Planning & Development

Located 30 acres NE of Commerce Park

Staff has been informed that the property is under
contract with an industrial developer (July '26)

Potential concpet review/site plan/zoning applications

15 Stauffacher Property

Planning & Development

70 acre parcel; located in TID #10, directly north of Amazon

Local development company interested in developing
the parcel into a light industrial park consisting of four
to five different projects (Q4 '25)

Prospective developer to propose conceptual plans

16 Stauffacher Property AND Other Lands North

Planning & Development

Approximate 230 acre area: 70 acres in TID 10, and 160 acres north of TID 10 and the
Village boundary.

Commercial Real Estate Broker reached out (Dec. '25)
on behalf of a client inquiring about industrial
development in this area.

TBD depending on private due diligence efforts

17 Johnson Health Tech (JHT) Expansion

Planning & Development

JHT is planning to expand their operations on the vacant 3 acre lot they own at the SE
corner of Landmark/Commerce

JHT has indicated (Q2 '26) that they're planning to
submit a site plan application in 2026

Village Approvals needed: Site Plan

18 616 N. Main St.

Planning & Development

1 acre parcel zoned for Planned Business; located on the East side of N. Main St; North of
the intersection of Main St./CG Rd. and TID #9

Land purchased for residential use (Q2 '26)

N/A

19 Zielke Cork Crossing Retail/Flex Building

Planning & Development

18,000 SF multi-tenant commercial building; located on 2 acre parcel at NE corner of Cork
Crossing/CG Rd. in TID #8

Approved; owner seeking tenants prior to construction.

Pending building permits and construction

20 Marketplace Shopping Center - Addition

Planning & Development

Potential new building would be added on the southwest side of property. Proposed project
could be a small business incubator

Prospective owner is working through early stage due
diligence (Q3 '26)

Potential zoning/site plan application

21 Near and Far Brewery

Planning & Development

Potential 10,000 SF brewery and restaurant on 1 acre parcel located on SW corner of
Sandpiper/CG Rd. in TID #8

Developer has indicated that the project is no longer
moving forward (July '26)

N/A

22 Homburg Bonnie Rd. Property

Planning & Development

Approximate 2 acre parcel located directly north of the Village's new police station site.
Planned for light industrial development.

Homburg has indicated business interest in early
2026; no further action.

Concept plans/site plan application potentially
forthcoming

23 TID 9 Redevelopment

Planning & Development

An approximate 4-acre area that the Village Board plans to redevelop under Central
Business zoning

Village to close on 107 E. CG Rd. in the Fall of '26

On-going acquisition efforts. CGFD training and
subsequent demolition of 608 N. Main St.

24 Bar/Lounge

Planning & Development

Potential renovation/addition of Gaston Schoolhouse into a bar/lounge

Business owner and property owner due diligence
(ongoing since Q1 '26)

Potential concept review, conditional use permit, and
site plan/site plan amendment process

25 Hydrite Chemical

Planning & Development

Potential facility additions: 1) new fuel pump room; and 2) new hot oil building and elevated
pipe bridge

Hydrite met with staff to discuss potential additions
(July '26)

Possible application for site plan amendment

26 Dental Office

Planning & Development

Potential new dental office considering development of the parcel between UMB Bank and
Authentix Apartments in TID 9

Initial due diligence period (no additional contact since
Q1 '26)

Potential site plan application

27 New Church

Planning & Development

Prospective new church on land north of CVS off Damascus Trail

Conditional use permit application likely for Sept. PC
and VB

Potential site plan/zoning and conditional use permit
applications

28 Alliant Energy Sub Station

Planning & Development

Alliant Energy has been searching for a viable parcel to site a sub station in the Village
since at least 2017. Their primary site continues to be on Village owned property directly
north of the Piggly Wiggly. Alliant is also vetting several other sites in/around the Village.

Village Board approved Alliant's offer to purchase

Alliant to submit site plan and zoning applications for
review and approval

29 HeyDay

Planning & Development

114 unit townhouse apartment development located at NE corner of CG Rd./Buss on

Under construction

Anticipated substantial completion Q4 2026

30 Quarry Ridge Estates

Planning & Development

A residential neighborhood located on the NE side of the Village (south of Commerce Park).
The final phase of this four phase plat is substantially complete. There are about 12 lots
remaining as unbuilt.

Substantially complete

N/A

31 Coyle South - Residential

Planning & Development

Final phase of Coyle South consisting of 12 single family lots and 4 duplex lots; located on
the south side of CG Rd. and west of Sandpiper, in TID #8; developer is Homburg

Approved

Pending building permits and construction

32 Westlawn 5th Addition

Planning & Development

A residential neighborhood located on the west side of the Village (north of Glacial Drumlin
School). There is one remaining phase to construct as part of this six phase residential plat.
The 6th phase includes 18 single family lots. There are 5-10 additional lots in previous
phases that do not have homes built yet. The developer is Homburg.

5th phase is substantially complete.

Consideration of approval for release of 6th and final
phase

33 Westlawn 6th Addition

Planning & Development

An approximate 70 acre planned neighborhood located primarily west of the 5th Addition of
Westlawn. The future neighborhood is planned to have a 20+ acre community park.

Awaiting developer submission/application

Concept Plan presentation to Plan Commission; Other:
developer to hold neighborhood meeting

34 Shady Grove Subdivision

Planning & Development

A residential neighborhood on the west side of the Village, south of the BB/Buss
intersection. This single phase plat has about 3 lots remaining to be built on.

Substantially complete

N/A

35 "The Farm" Tierney Property

Planning & Development

An approximate 100 acre planned neighborhood located south of Coyle South to Vilas Rd.
The developer is Tierney.

Developer is working through due diligence

Concept Plan presentation to Plan Commission; Other:
developer to hold neighborhood meeting

Planning & Development

An approximate 50 acres of planned neighborhood and single family homes located west of
the Huston Quarry on the south side of Gaston Rd., between the 1st and 3rd Additions to
Westlawn

Planning & Development

Property owner is negotiating with interested
developers; Owner presented concept plan to Plan
Commission in June, which consisted of 300-350
An approximate 110 acre planned neighborhood located on the SW side of the Village, off
single family homes and 400-450 units of multi-family
Future developer to propose conceptual plans ahead of
Vilas Rd. (SW of Bakken Park); 30 of the 110 acres are in the Village with 80 acres needing homes. More recently (Dec. '25) a developer inquired
pre-annexation discussions
annexation.
about the property and informed us of due diligence
they're pursuing regarding a mix of single family rental
homes and multi-family rental homes consisting of a
similar density as was previously presented.

38 Lakewood Residential

Planning & Development

An approximate 140 acre planned neighborhood located primarily north of W. Ridge Rd.
Initial concepts included mix of age-restricted (i.e. "senior") homes (145 units) and single
family homes (344 units). Development of this area will trigger the need for a regional lift
station, which the developer would pay their portion of based on impact to the system. The
developer is Lakewood.

Lakewood no longer has the land under contract (July
2026)

N/A

39 Lennar Residential

Planning & Development

Lennar has about 70 acres of Lakewood's 140 acres under contract. Lennar is considering
development of about 162 single family owner ocupied homes.

Lennar no longer has the land under contract via
Lakewood (July 2026)

N/A

40 Uphoff Property

Planning & Development

The Uphoff's Broker has reached out to discuss
An approximate 140 acre planned neighborhood located primarily north of W. Ridge Rd.
options moving forward. The Broker is actively seeking
Prior concepts and due diligence efforts by Lakewood and Lennar have not moved forward.
a new developer (July '26)

41 Lindstrom Acres/Juniper Fields

Planning & Development

An approximate 120 acre neighborhood east of Quarry Ridge. Development consists of
about 260 single family homes, a 12+ acre park, and a private community pool; the
developer is Neumann Companies.

Plat and Development Agreement Approved

Construction anticipated to commence Q4 '26

42 Advenir Azora

Planning & Development

An approximate 40 acre planned mixed use area on the NW corner of Buss and BB (west of
HeyDay). Prospective developer is considering possible annexation and development of
about 200 market rate rental townhouse units; the development would also include a
commercial parcel.

Developer reported early due diligence to staff
(January '26)

Potential future concept plan presentations to Plan
Commission and Village Board

43 Greywolf Property

Planning & Development

An 11 acre planned mixed use parcel located on the east side of CTH N, across from
Amazon, in TID #10. The developer is Greywolf/Blackdeer Investment Group

Developer is considering (as of Q4 '25) a request for
multi-family development of the site, consisting of
about 130 units

Potential submission of conceptual plans for Plan
Commission and Village Board feedback

44 Coyle Highlands Condos

Planning & Development

Staff received contact from a local developer working through due diligence on a potential
condo development on land north of CVS in Coyle Highlands

Project is no longer being considered at this time
(August '26); A potential new church development is
being considered at this site

N/A

Under construction

Anticipated substantial completion Q1 of 2027

2026-2027 CBA approved

N/A

36 Homburg Gaston Rd. Property

37 2001 Realty

Developer is working through due diligence

Concept Plan presentation to Plan Commission; Other:
developer to hold neighborhood meeting

Future potential concept presentation

45 New Police Station

Police

27,000 SF Station located at the NE corner of Progress Dr. and Bonnie Rd.

46 2026 - 2027 Collective Bargaining Agreement (CBA)

Police

With the 2024-2025 CBA set to expire at the end of the year, a new agreement was negotiated

47 Police Officer Recruitment

Police

There is one open Police Officer position

Officer Nenad Jakovljevic began employment with
CGPD in August '26

Attending basic law enforcement academy at Madison
College; anticpated graduation December '26

48 2026 - 2030 CGPD Strategic Plan

Police

Development of next 5-Year Strategic Plan for the PD

2026 - 2030 Strategic Plan implementation underway

N/A

49 Water Conventional Rate Case

Public Works & Utilities

Utility Commission has directed staff through the Long Range Cash Flow Analysis
presented August '26 to start a conventional rate case with the goal of new rates in July '27

PSC application pulled.

Financial Advisor and staff working through PSC
application requirements.

Public Works & Utilities

Study to investigate the feasibility and implementation of a Stormwater Utility to replace the
current practice of levying for construction and maintenance of stormwater facilities.

Village Board approved creation of Stormwater Utility.

Village Board consideration of a communications plan
on September 8; consideration of ordinance revisions
on October 19. Utility Commission consideration of
adopting budget and setting rates on November 11.

50 Stormwater Utility Feasibility Study

51 Public Works Technician Recruitment

Public Works & Utilities

To fill two vacant Public Works Technician positions

Both positions have been filled as of March '26

N/A

52 Water & Sewer Impact Fee Updates

Public Works & Utilities

Comprehensive updates to fees established in the '90s

Village Board approved the impact fees in May '26

N/A

53 Supervisory Control and Data Acquisition (SCADA) Update

Public Works & Utilities

Village Wells, water towers, and lift stations all "communicate" through a SCADA system,
which was in need of updating after 18 years

Project completed.

N/A

54 Watermain Looping

Public Works & Utilities

To provide the water system with needed redundancy on the north side of the Village

Punch list items completed and final pay request
planned to be submitted in September.

Project close out

55 Well #2 Rehabilitation

Public Works & Utilities

Rehab project due to the Well's building no longer meeting DNR codes/regulations. A new
building will be constructed, along with new controls, well pump, and generator. The well
hole will be rehabilitated concurrently.

Well hole rehab began August '26. The demolition of
the facility and underground utilites planned to begin
the week of September 6th

Construction commencement Q3 '26

56 "The Farm" Sewer Interceptor

Public Works & Utilities

New sanitary sewer from CG Rd/Sandpiper Tr. south through Coyle Highlands South and
"The Farm" planned neighborhood, extending to Vilas Road. This sanitary sewer provides
relief for the west side of the Village and allows for new construction to be added to the
system.

Project completed (July '26)

N/A

57 2026 Sidewalk Maintenance

Public Works & Utilities

Annual maintenance to fix failed sidewalk or sidewalk that present trip hazards.

Work to continue through the summer and early fall
('26)

N/A

58 2026 Street Maintenance - Chip Sealing

Public Works & Utilities

S. Main Street from Cottage Grove Road south to the rail road tracks will have asphalt
repairs completed using infrared seamless patching and then will be chipsealed and new
pavement marking provided as part of the annual maintenance budget allocation.

Chip seal and pavement markings were completed at
the end of August.

N/A

59 Frontier Village Wide Fiber Update

Public Works & Utilities

Froniter is planning a village wide fiber update to be completed this spring and summer.

Permit areas 1 - 8 (of 12) have been approved for
construction. Construction commenced early June '26

Additional permit areas to be approved when
appropriate

60 DNR Trailhead Lighting

Public Works & Utilities

Cooridination with Hydrite Chemical and the DNR to install five light poles at the trailhead
off of Main Street.

Final easements and agreements are being finalized
with the DNR. Construction to begin after signed
agreements.

Work to tentatively begin in September '26

Public Works & Utilities

Improvements slated include the following: Clearbrooke Terrace (Bonnie Rd to Weald
Bridge), Stoneheath End, Nightingale Ln (Parkview to School), Cottage Court, and the
Johnson Health Tech Multi-Use Path. A new multi-use path will be constructed for the
missing links on Buss Road and Cottage Grove Road to Damascus Trail.

Projects are substantially complete

N/A

61 2026 Streets and Pedestrian Improvements

Updated: 9.4.26

Staff Memo
Meeting Date:

September 8, 2026

Memo Date:

September 3, 2026

To:

Village Board

From:

Cameron Sawyer, Assistant Administrator/Finance Director
Matt Giese, Village Administrator

Subject:

Stormwater Communication Plan

Overview:
Village board approved the creation of a Stormwater Utility and to bring forward a communication plan.
Timeline of implementation:
October 19th - Board to consider amendment to ordinances
November 11th - Utility Commission to consider adoption of 2027 Stormwater Budget
Draft ordinances currently under consideration:
•

Would establish a three-tier residential rate structure based on impervious surface area.
Properties with less than 3,650 square feet of impervious surface would be assigned 0.9 ERUs,
properties with 3,650 to 5,100 square feet would be assigned 1.0 ERU, and properties exceeding
5,100 square feet would be assigned 1.25 ERUs. Staff are continuing to review properties that fall
near the tier thresholds, as well as residential properties constructed after the initial impervious
surface calculations were completed. All non-residential properties have been accounted for
through site plan reviews conducted with assistance from Strand Associates.

•

Would include a 10% monthly stormwater utility credit for residential properties utilizing rain
barrels. Based on a proposed ERU rate of $8.90 per month, the credit would provide an
estimated payback period of approximately 6.1 years. No additional residential credit programs
are proposed as part of the initial implementation of the stormwater utility.

•

Would require non-residential properties seeking a stormwater utility credit to submit an annual
application, along with all supporting documentation, by October 1 each year. No non-residential
credits would be granted during the first year of the program. However, beginning in 2028, eligible
credits may be applied retroactively to January 1, 2027, provided the property owner submitted a
complete credit application by the October 1, 2027 deadline and the qualifying stormwater
management facility was in operation for the entirety of 2027.

Proposed Communication Plan:
General:
•

On October 1, a postcard will be mailed to all affected residents and businesses. The mailing will
provide information on the date, time, and location of the public information meeting; instructions
for purchasing a rain barrel; and a link to the project webpage where recipients can access
additional information, project updates, and frequently asked questions.

The Village of Cottage Grove, WI

Staff Memo
•

During the week of October 4, utility bills for September service will be distributed and will include
information regarding the creation of the stormwater utility, along with directions to the project
webpage where residents can access additional information, project updates, and frequently

•

•

asked questions.
October 13 – Public Information Meeting. By the date of the meeting, a draft ordinance is
expected to be available on the stormwater utility project webpage for public review. The
presentation will focus on how the proposed stormwater utility will affect property owners, outline
available credit opportunities, and solicit public feedback on the proposed program.
December – A narrative regarding the stormwater utility will be included with the annual property
tax mailing as the final communication prior to the issuance of the first stormwater utility bills. This
communication will provide an overview of the utility, its purpose, and key implementation details
before customers receive their first bill in February 2027 for January 2027 service charges.

Non-Residential:
• October 1 – Finalize ERU assignments for non-residential properties. Business owners may
contact the Village to obtain their property's assigned ERU value, which will be multiplied by the
final adopted stormwater utility rate to determine the property's monthly stormwater utility charge.
• October 22 – Presentation to the Chamber. By this date, a business-focused fact sheet should be
developed and distributed at the meeting. The fact sheet should provide an overview of the
stormwater utility, explain how rates and ERUs are determined, outline available credit
opportunities, and address frequently asked questions. The fact sheet should also be posted on
the stormwater utility project webpage for public access.
Residential:
• October 1 – Add the proposed residential rate tiers to the stormwater utility project webpage, as
these tiers will ultimately be considered as part of the ordinance adoption process. By this time,
Finance Division staff will have assigned each property to a specific tier based on its calculated
impervious surface area. If a property is located near a tier threshold, staff will conduct a more
detailed review and communicate the final classification determination to the property owner
within a reasonable timeframe, depending on the volume and complexity of requests received.
Recommendation
Consider providing feedback, including any additional communications. Consider Stormwater
Communication plan.

The Village of Cottage Grove, WI

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board
Report dates: 8/27/2026-9/9/2026

Vendor

Vendor Name

Invoice Number

Description

Page:

1

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

Ace Hardware
2688 Ace Hardware

170024-08/31/2026

Ace August Charges

100-53300-340

133.86

2688 Ace Hardware

170024-08/31/2026

Ace August Charges

600-60935-340

28.69

2688 Ace Hardware

170024-08/31/2026

Ace August Charges

601-60834-340

58.66

2688 Ace Hardware

170024-08/31/2026

Ace August Charges

600-60930-340

31.98

2688 Ace Hardware

170024-08/31/2026

Ace August Charges

100-55200-340

84.54

2688 Ace Hardware

170024-08/31/2026

Correction from previous payment

100-52100-340

2.14-

2688 Ace Hardware

81226

Batteries

100-52100-340

9.99

2688 Ace Hardware

81226

Correction from previous payment

100-52100-340

2.14

Total Ace Hardware:

347.72

Ambitec Inc
7467 Ambitec Inc

INV4869

Shields

411-57200-026

Total Ambitec Inc:

3,671.94
3,671.94

APG Media of Southern Wisconsin
6540 APG Media of Southern Wisconsin

35995-0826

Village Board Minutes

100-51420-340

Total APG Media of Southern Wisconsin:

350.48
350.48

Assoc Appraisal Consultant Inc
90 Assoc Appraisal Consultant Inc

188042-1

Professional Services - Sept 2026

100-51520-210

Total Assoc Appraisal Consultant Inc:

2,708.33
2,708.33

Axley Brynelson LLP
366 Axley Brynelson LLP

1073142

Axley Legal Services

100-51520-210

448.00

366 Axley Brynelson LLP

1073390

Axley Legal Services

100-51520-210

1,134.36

366 Axley Brynelson LLP

1073390

Axley Legal Services

600-60923-210

378.12

366 Axley Brynelson LLP

1073390

Axley Legal Services

601-60852-210

378.12

Total Axley Brynelson LLP:

2,338.60

Badger Popcorn & Concession Supply
5143 Badger Popcorn & Concession Supply

549221

CNO Popcorn 26

100-55310-353

Total Badger Popcorn & Concession Supply:

59.98
59.98

Badger Spray Repair LLC
7400 Badger Spray Repair LLC

49787

Pressure Washer Parts

100-53300-340

125.30

7400 Badger Spray Repair LLC

49787

Pressure Washer Parts

600-60935-340

26.85

7400 Badger Spray Repair LLC

49787

Pressure Washer Parts

601-60834-340

26.85

Total Badger Spray Repair LLC:

179.00

Bobcat of Madison Inc
754 Bobcat of Madison Inc

01-134140

Fleet Parts

100-53300-340

87.04

754 Bobcat of Madison Inc

01-134140

Fleet Parts

600-60933-380

18.65

754 Bobcat of Madison Inc

01-134140

Fleet Parts

601-60834-340

18.65

Total Bobcat of Madison Inc:

124.34

Carrico Aquatic Resources Inc
6684 Carrico Aquatic Resources Inc

20266559

Chlorine

100-55200-710

580.07

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board
Report dates: 8/27/2026-9/9/2026

Vendor

Vendor Name

Invoice Number

Description

Page:

2

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

Total Carrico Aquatic Resources Inc:

580.07

Celebrations Entertainment LLC
7328 Celebrations Entertainment LLC

231278173

CNO Trailer 26

100-55310-353

Total Celebrations Entertainment LLC:

1,500.00
1,500.00

Cintas
6480 Cintas

5354259008

First Aid Kit at MSB

100-51600-340

135.17

6480 Cintas

5354259008

First Aid Kit at MSB

600-60935-340

28.96

6480 Cintas

5354259008

First Aid Kit at MSB

601-60850-340

28.96

6480 Cintas

5354259009

First Aid Kit at Village Hall

100-51600-340

43.91

6480 Cintas

5354259009

First Aid Kit at Village Hall

600-60935-340

14.64

6480 Cintas

5354259009

First Aid Kit at Village Hall

601-60850-340

14.64

Total Cintas:

266.28

Core & Main LP
1463 Core & Main LP

Z613318

Roadway supplies

100-53300-370

Total Core & Main LP:

290.00
290.00

Cottage Grove Water & Sewer
189 Cottage Grove Water & Sewer

189-090926

1270.00 - Community Park

100-55200-340

189 Cottage Grove Water & Sewer

189-090926

21315.00 - Shady Grove Park

100-55200-340

124.70
28.66

189 Cottage Grove Water & Sewer

189-090926

2350.00 - Firemans Park Bubbler

100-55200-340

28.10

189 Cottage Grove Water & Sewer

189-090926

8465.00 - RG Huston Park

100-55200-340

55.47

189 Cottage Grove Water & Sewer

189-090926

2355.00 - Firemans Park Food Stand

100-55200-340

55.47

189 Cottage Grove Water & Sewer

189-090926

2360.00 - Lions Shelter

100-55200-340

117.17

189 Cottage Grove Water & Sewer

189-090926

2362.00 - Firemans Park Irrigation System

205-55000-340

1,764.24

189 Cottage Grove Water & Sewer

189-090926

52005.00 - Bakken Park

100-55200-710

4,193.47

189 Cottage Grove Water & Sewer

189-090926

52007.00 - Bakken Park Shelter 2

100-55200-710

133.66

189 Cottage Grove Water & Sewer

189-090926

6713.00 - Northlawn Park Shelter

100-55200-340

180.32

189 Cottage Grove Water & Sewer

189-090926B

8990.01 - 225 Bonnie Rd

100-51600-340

33.29

189 Cottage Grove Water & Sewer

189-090926B

8990.01 - 225 Bonnie Rd

600-60920-340

11.09

189 Cottage Grove Water & Sewer

189-090926B

8990.01 - 225 Bonnie Rd

601-60850-340

11.09

189 Cottage Grove Water & Sewer

189-090926L

52000.00 - Vilas Rd Lift Station

601-60850-340

661.37

189 Cottage Grove Water & Sewer

189-090926L

1805.00 - 110 S Main St Lift Station

601-60850-340

160.37

189 Cottage Grove Water & Sewer

189-090926P

10110.02 - 210 Progress Drive

100-51600-340

500.28

189 Cottage Grove Water & Sewer

189-090926P

10110.02 - 210 Progress Drive

600-60920-340

44.14

189 Cottage Grove Water & Sewer

189-090926P

10110.02 - 210 Progress Drive

601-60850-340

44.14

189 Cottage Grove Water & Sewer

189-090926VH

2783.00 - Village Hall

601-60850-340

15.31

189 Cottage Grove Water & Sewer

189-090926VH

2783.00 - Village Hall

100-51600-340

45.92

189 Cottage Grove Water & Sewer

189-090926VH

2783.00 - Village Hall

600-60920-340

15.31

189 Cottage Grove Water & Sewer

189-090926W

50000.00 - Well #4

600-60920-340

50.95

Total Cottage Grove Water & Sewer:

8,274.52

Crystal Cleaners Inc
5220 Crystal Cleaners Inc

35188

August Cleaning at MSB

100-51600-340

361.20

5220 Crystal Cleaners Inc

35188

August Cleaning at MSB

600-60935-340

77.40

5220 Crystal Cleaners Inc

35188

August Cleaning at MSB

601-60834-340

77.40

5220 Crystal Cleaners Inc

35189

August Cleaning at PD

100-52100-340

476.00

5220 Crystal Cleaners Inc

35190

August Cleaning at Village Hall

100-51600-340

240.00

5220 Crystal Cleaners Inc

35190

August Cleaning at Village Hall

600-60935-340

80.00

5220 Crystal Cleaners Inc

35190

August Cleaning at Village Hall

601-60834-340

80.00

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

3

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

Total Crystal Cleaners Inc:

1,392.00

Cummins Sales and Service
3950 Cummins Sales and Service

4Q-260813376

Well 3 Generator Maintenance

600-60602-340

404.32

3950 Cummins Sales and Service

4Q-260813377

West Lawn Lift Station Generator Maintenance

601-60832-340

260.40

3950 Cummins Sales and Service

4Q-260813378

Village Hall Generator Maintenance

100-51600-340

196.28

3950 Cummins Sales and Service

4Q-260813378

Village Hall Generator Maintenance

600-60935-340

65.42

3950 Cummins Sales and Service

4Q-260813378

Village Hall Generator Maintenance

601-60850-340

65.42

3950 Cummins Sales and Service

4Q-260813379

Commerce Park Lift Station Maintenance

601-60832-340

272.92

3950 Cummins Sales and Service

4Q-260813400

Well 4 Generator Maintenance

600-60602-340

272.92

3950 Cummins Sales and Service

4Q-260913428

Police Department Generator Maintenance

100-51600-340

191.54

3950 Cummins Sales and Service

4Q-260913428

Police Department Generator Maintenance

600-60935-340

41.04

3950 Cummins Sales and Service

4Q-260913428

Police Department Generator Maintenance

601-60850-340

41.04

3950 Cummins Sales and Service

4Q-260913430

Vilas Lift Station Generator Maintenance

601-60832-340

272.92

Total Cummins Sales and Service:

2,084.22

Dane County Treasurer
904 Dane County Treasurer

904-090926

Dog Tags #44430 - #44470

100-44210-000

801.75

87 Dane County Treasurer

COT0726

2026 Street and Pedestrian

411-57300-000

141.03

87 Dane County Treasurer

COT0726

Heyday

210-13917

423.11

87 Dane County Treasurer

COT0726

Juniper Fields

210-13887

433.18

87 Dane County Treasurer

COT0726

Pine Meadow Farms

210-19803

70.52

87 Dane County Treasurer

COT0726

Amazon

210-13916

181.33

87 Dane County Treasurer

COT0726

Quarry Ridge

210-13888

40.30

87 Dane County Treasurer

COT0726

Shady Grove Park

205-57500-000

70.52

87 Dane County Treasurer

COT0726

Cottage Grove Elementary Bus Loop

210-13840

302.22

87 Dane County Treasurer

COT0726

Police Department

412-57200-024

181.33

87 Dane County Treasurer

COT0726

Dolphin Swim Community Center

210-13903

40.30

87 Dane County Treasurer

COT0726

Farm Golf Course Interceptor

601-18311

50.37

87 Dane County Treasurer

COT0726

Frontier

210-13865

110.81

87 Dane County Treasurer

COT0726

Gaston/TT Water Main Looping

600-39501

100.74

87 Dane County Treasurer

COT0726

Amazon Road Improvements

210-13916

483.55

Total Dane County Treasurer:

3,431.06

Doctor Asphalt LLC
7530 Doctor Asphalt LLC

4139

Bakken Parking Lot Sealcoat & Striping

411-57500-026

Total Doctor Asphalt LLC:

14,067.03
14,067.03

Doelger, Claire
6130 Doelger, Claire

08262026

Claire Summer Classes

100-55310-345

Total Doelger, Claire:

155.00
155.00

G. Fox & Son Inc.
7457 G. Fox & Son Inc.

83026

Reynolds and Bass Water Main Break Repair

600-60651-340

Total G. Fox & Son Inc.:

3,500.00
3,500.00

Gordon Flesch Co Inc
212 Gordon Flesch Co Inc

IN15735136

Copier Charges

100-51420-340

97.43

212 Gordon Flesch Co Inc

IN15735136

Copier Charges

100-52100-340

71.20

212 Gordon Flesch Co Inc

IN15735136

Copier Charges

100-53100-340

71.20

212 Gordon Flesch Co Inc

IN15735136

Copier Charges

100-55310-340

71.20

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

4

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

212 Gordon Flesch Co Inc

IN15735136

Copier Charges

600-60920-340

35.60

212 Gordon Flesch Co Inc

IN15735136

Copier Charges

601-60850-340

35.60

Total Gordon Flesch Co Inc:

382.23

GRAEF
7154 GRAEF

0146737

Comprehensive Plan

410-57100-226

Total GRAEF:

6,675.97
6,675.97

Grahams Auto and Truck Clinic
7109 Grahams Auto and Truck Clinic

25102

Squad 253

100-52100-340

1,507.92

7109 Grahams Auto and Truck Clinic

25129

Squad 252

100-52100-340

115.48

7109 Grahams Auto and Truck Clinic

25175

Squad 251

100-52100-340

115.48

Total Grahams Auto and Truck Clinic:

1,738.88

Hawkins Inc
6121 Hawkins Inc

7549073

Chemicals for Wells

600-60631-210

1,002.84

6121 Hawkins Inc

7551121

Well Supplies

600-60602-340

1,030.63

Total Hawkins Inc:

2,033.47

HydroCorp Inc
6454 HydroCorp Inc

CI-15186

Cross Connection Control Program

600-60923-210

1,085.40

6454 HydroCorp Inc

CI-15602

Cross Connection Control Program

600-60923-210

1,085.40

Total HydroCorp Inc:

2,170.80

JH Findorff & Son Inc
6569 JH Findorff & Son Inc

265007-05

Well #2 Construction

600-18311

20,290.00

6569 JH Findorff & Son Inc

265007-05

Well #2 Construction

600-21900

1,014.50-

Total JH Findorff & Son Inc:

19,275.50

KorTerra Inc
7002 KorTerra Inc

27821

Utility Locates Management

100-53440-210

2,491.66

7002 KorTerra Inc

27821

Utility Locates Management

600-60923-210

2,491.67

7002 KorTerra Inc

27821

Utility Locates Management

601-60852-210

2,491.67

Total KorTerra Inc:

7,475.00

Landmark Services Cooperative
3 Landmark Services Cooperative

3-090926

August Fuel

100-53300-385

1,040.26

3 Landmark Services Cooperative

3-090926

August Fuel

600-60933-385

222.91

3 Landmark Services Cooperative

3-090926

August Fuel

601-60828-385

222.91

Total Landmark Services Cooperative:

1,486.08

Lange Enterprises Inc
5707 Lange Enterprises Inc

96437

Barricade Lights and signs

411-57300-026

6,558.09

5707 Lange Enterprises Inc

96437

Barricade Lights and Signs

600-37300

1,405.31

5707 Lange Enterprises Inc

96437

Barricade Lights and Signs

601-37300

1,405.31

Total Lange Enterprises Inc:

9,368.71

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

5

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

Lincoln Contractors Supply Inc
404 Lincoln Contractors Supply Inc

K07673

Saw Push

100-53300-340

2,242.80

404 Lincoln Contractors Supply Inc

K07673

Saw Push

600-60935-340

480.60

404 Lincoln Contractors Supply Inc

K07673

Saw Push

601-60834-340

480.60

404 Lincoln Contractors Supply Inc

K07685

Supply Return

100-53300-340

181.30-

404 Lincoln Contractors Supply Inc

K07685

Supply Return

600-60935-340

38.85-

404 Lincoln Contractors Supply Inc

K07685

Supply Return

601-60834-340

38.85-

404 Lincoln Contractors Supply Inc

K07831

Shop Supplies

100-53300-340

123.18

404 Lincoln Contractors Supply Inc

K07831

Shop Supplies

600-60935-340

26.40

404 Lincoln Contractors Supply Inc

K07831

Shop Supplies

601-60834-340

26.40

404 Lincoln Contractors Supply Inc

K08013

Shop Supplies

100-53300-340

186.18

404 Lincoln Contractors Supply Inc

K08013

Shop Supplies

600-60935-340

39.89

404 Lincoln Contractors Supply Inc

K08013

Shop Supplies

601-60834-340

39.89

404 Lincoln Contractors Supply Inc

K08890

Spray Bar

100-53300-340

26.43

404 Lincoln Contractors Supply Inc

K08890

Spray Bar

600-60935-340

5.67

404 Lincoln Contractors Supply Inc

K08890

Spray Bar

601-60834-340

5.67

404 Lincoln Contractors Supply Inc

K09064

Shop Supplies

100-53300-340

132.97

404 Lincoln Contractors Supply Inc

K09064

Shop Supplies

600-60935-340

28.49

404 Lincoln Contractors Supply Inc

K09064

Shop Supplies

601-60834-340

28.49

404 Lincoln Contractors Supply Inc

K09579

Shop Supplies Return

100-53300-340

132.97-

404 Lincoln Contractors Supply Inc

K09579

Shop Supplies Return

600-60935-340

28.49-

404 Lincoln Contractors Supply Inc

K09579

Shop Supplies Return

601-60834-340

28.49-

Total Lincoln Contractors Supply Inc:

3,424.71

Madison Window Cleaning
7034 Madison Window Cleaning

118002704

Window Cleaning - MSB

100-51600-340

235.20

7034 Madison Window Cleaning

118002704

Window Cleaning - MSB

600-60920-340

50.40

7034 Madison Window Cleaning

118002704

Window Cleaning - MSB

601-60850-340

50.40

7034 Madison Window Cleaning

118002705

Window Cleaning - Village Hall

100-51600-340

401.30

7034 Madison Window Cleaning

118002705

Window Cleaning - Village Hall

600-60920-340

86.00

7034 Madison Window Cleaning

118002705

Window Cleaning - Village Hall

601-60850-340

86.00

Total Madison Window Cleaning:

909.30

Miracle League of Dane County
7171 Miracle League of Dane County

7171-09092026

Bakken Park Donation - Community Foundation

205-21100

Total Miracle League of Dane County:

1,000.00
1,000.00

Monson Septic Pumping &
7532 Monson Septic Pumping &

I21661

Portable Toilet Rental

100-55310-352

Total Monson Septic Pumping &:

80.40
80.40

OReilly Auto Parts
4458 OReilly Auto Parts

4331-130657

EQUIPMENT PARTS

100-55200-340

Total OReilly Auto Parts:

17.60
17.60

Parisi Construction LLC
7414 Parisi Construction LLC

250054-005

Gaston Rd-CTH TT Watermain

600-39501

Total Parisi Construction LLC:

10,015.90
10,015.90

Pellitteri Waste Systems
2506 Pellitteri Waste Systems

7231511

September Services

100-53620-295

25,383.05

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

6

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

2506 Pellitteri Waste Systems

7231511

September Services

100-53620-296

11,634.91

2506 Pellitteri Waste Systems

7231511

Fuel Surcharge

100-53620-295

1,700.30

2506 Pellitteri Waste Systems

7231511

Fuel Surcharge

100-53620-296

850.15

Total Pellitteri Waste Systems:

39,568.41

Pomps Tire Service Inc
2813 Pomps Tire Service Inc

80359334

Mower Flat Repair

601-60834-340

2813 Pomps Tire Service Inc

80359334

Mower Flat Repair

600-60933-380

3.14

2813 Pomps Tire Service Inc

80359334

Mower Flat Repair

100-53300-340

14.62

2813 Pomps Tire Service Inc

80360167

Mower Repairs

100-53300-340

260.26

2813 Pomps Tire Service Inc

80360167

Mower Repairs

600-60933-380

55.77

2813 Pomps Tire Service Inc

80360167

Mower Repairs

601-60834-340

55.77

Total Pomps Tire Service Inc:

3.14

392.70

Public Administration Associates LLC
6795 Public Administration Associates LLC

C-26-071

Fire and EMS Study

410-57100-261

Total Public Administration Associates LLC:

5,755.69
5,755.69

Radicals Ultimate LLC
6741 Radicals Ultimate LLC

08262026-2026

Ultimate Frisbee Camp 2026

100-55310-344

Total Radicals Ultimate LLC:

1,015.00
1,015.00

SJE LLC
6807 SJE LLC

CD99631124

Vilas Lift Station Repairs

601-60832-340

1,739.26

6807 SJE LLC

CD99632145

Business Park LS Repairs

601-60832-340

1,378.38

Total SJE LLC:

3,117.64

SSM Health Medical Group
6176 SSM Health Medical Group

4629575

Drug & Alcohol Screening - Yearous

600-60920-340

17.00

6176 SSM Health Medical Group

4629575

Drug & Alcohol Screening - Yearous

601-60850-340

17.00

6176 SSM Health Medical Group

4629575

Drug & Alcohol Screening - Rothman

100-55500-340

34.00

6176 SSM Health Medical Group

4629576

Vollert Screening

100-52100-340

1,031.00

Total SSM Health Medical Group:

1,099.00

Stafford Rosenbaum LLP
4428 Stafford Rosenbaum LLP

214173

Quarry Ridge

210-13888

66.00

4428 Stafford Rosenbaum LLP

214173

Alliant Substation

210-13894

1,155.00

4428 Stafford Rosenbaum LLP

214173

General Legal

100-51520-210

6,796.06

4428 Stafford Rosenbaum LLP

214173

Shady Grove Park

205-57500-000

125.00

4428 Stafford Rosenbaum LLP

214173

General Legal

600-60923-210

2,265.36

4428 Stafford Rosenbaum LLP

214173

General Legal

601-60852-210

2,265.36

4428 Stafford Rosenbaum LLP

214173

TID 9

509-56701-210

99.00

4428 Stafford Rosenbaum LLP

214173

Amazon

210-13916

66.00

4428 Stafford Rosenbaum LLP

214173

Creed

210-13850

33.00

4428 Stafford Rosenbaum LLP

214173

Neumann Development - Lindstrom

210-13887

2,310.00

4428 Stafford Rosenbaum LLP

214175

Municipal Court

100-51200-340

3,570.00

Total Stafford Rosenbaum LLP:

18,750.78

Strand Associates Inc
6791 Strand Associates Inc

0241772

Well 2 Design

600-18311

7,609.68

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

7

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

6791 Strand Associates Inc

0241848

Heyday Development

210-13917

4,256.62

6791 Strand Associates Inc

0241849

Gaston/TT Water Main Looping

600-39501

6,008.22

6791 Strand Associates Inc

0241850

Ollie St Reconstruction

600-39509

4,220.45

6791 Strand Associates Inc

0241850

Ollie St Reconstruction

601-39500

4,220.45

6791 Strand Associates Inc

0241850

Ollie St Reconstruction

412-57300-027

3,617.53

6791 Strand Associates Inc

0241899

General Engineering Support

100-53300-210

3,169.66

6791 Strand Associates Inc

0241899

General Engineering Support

600-60923-210

1,056.55

6791 Strand Associates Inc

0241899

General Engineering Support

601-60852-210

1,056.55

6791 Strand Associates Inc

0241900

Hydrite

210-13834

6791 Strand Associates Inc

0241900

Toby's Auto

210-13843

890.62

6791 Strand Associates Inc

0241900

Juniper Development

210-13887

10,327.17

6791 Strand Associates Inc

0241900

Monona Grove Site Review

210-13840

655.09

6791 Strand Associates Inc

0241901

Amazon

210-13916

7,152.26

6791 Strand Associates Inc

0242517

Stormwater Feasibility Study

410-57300-851

9,302.57

6791 Strand Associates Inc

0242518

2026 Street Improvements

411-57300-000

3,870.44

6791 Strand Associates Inc

0242519

2026 Multi Use Path

412-57300-026

23,027.69

6791 Strand Associates Inc

0242520

CTH N/Main Reconstruction

412-57300-027

5,546.87

6791 Strand Associates Inc

0242520

CTH N/Main Reconstruction

600-39509

4,671.05

6791 Strand Associates Inc

0242520

CTH N/Main Reconstruction

601-39500

4,379.11

6791 Strand Associates Inc

0242898

Shady Grove Park

205-57500-000

4,778.18

Total Strand Associates Inc:

318.43

110,135.19

SymbolArts LLC
4371 SymbolArts LLC

0575057

Department Patches

100-52100-340

Total SymbolArts LLC:

1,217.50
1,217.50

TNT Metals Inc
7375 TNT Metals Inc

CGP082126

Battering Ram

411-57200-026

Total TNT Metals Inc:

329.00
329.00

Top Pack Defense LLC
5862 Top Pack Defense LLC

19683

Jakovljevic Start-up Uniform

100-52100-340

5862 Top Pack Defense LLC

19684

Vollert Uniform

100-52100-340

4.30

5862 Top Pack Defense LLC

19691

Department

411-57200-026

1,360.00

Total Top Pack Defense LLC:

1,654.70

3,019.00

Total Water Treatment Systems
4987 Total Water Treatment Systems

0384345

Village Hall

100-51420-340

28.92

4987 Total Water Treatment Systems

0384345

Village Hall

600-60920-340

9.64

4987 Total Water Treatment Systems

0384345

Village Hall

601-60850-340

9.64

4987 Total Water Treatment Systems

0384345

Police Department

100-52100-340

137.94

Total Water Treatment Systems:

186.14

Town of Cottage Grove
92 Town of Cottage Grove

26-0051

Emergency Services Building

100-52210-340

1,103.29

92 Town of Cottage Grove

26-0051

Fire Department Expenses

100-52200-340

2,852.85

92 Town of Cottage Grove

26-0051

Fire Dues Eligible

410-57220-860

545.69

92 Town of Cottage Grove

26-0051

Fire Misc Capital

410-57220-860

899.42

92 Town of Cottage Grove

26-0052

Landfill Monitoring

100-53620-298

2,401.51

Total Town of Cottage Grove:

7,802.76

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

8

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

Transcendent Technologies
5830 Transcendent Technologies

m9112

Pet Licensing Software Annual Maintenance

100-51520-340

Total Transcendent Technologies:

400.00
400.00

Verona Safety Supply
7226 Verona Safety Supply

13977

Safety Supplies

100-53100-340

157.92

7226 Verona Safety Supply

13977

Safety Supplies

600-60920-340

33.84

7226 Verona Safety Supply

13977

Safety Supplies

601-60850-340

33.84

Total Verona Safety Supply:

225.60

Water Wells Solutions Wisconsin LLC
7243 Water Wells Solutions Wisconsin LLC

261187

Well 2 Rehabilitation

600-18311

Total Water Wells Solutions Wisconsin LLC:

14,110.00
14,110.00

WI State Laboratory of Hygiene
6373 WI State Laboratory of Hygiene

30049024

Lead and Copper Sampling

600-60632-340

144.00

6373 WI State Laboratory of Hygiene

30049024

Fluoride

600-60632-340

31.00

6373 WI State Laboratory of Hygiene

30051280

Fluoride

600-60632-340

33.00

Total WI State Laboratory of Hygiene:

208.00

Wiedenbeck Inc
3452 Wiedenbeck Inc

104995

Barricade Trailer

411-57300-026

3452 Wiedenbeck Inc

104995

Barricade Trailer

600-37300

3452 Wiedenbeck Inc

104995

Barricade Trailer

601-37300

604.88

3452 Wiedenbeck Inc

104996

Barricade Trailer

411-57300-026

263.28

3452 Wiedenbeck Inc

104996

Barricade Trailer

600-37300

56.42

3452 Wiedenbeck Inc

104996

Barricade Trailer

601-37300

56.42

Total Wiedenbeck Inc:

2,822.77
604.88

4,408.65

Wisconsin Rural Water Association
6458 Wisconsin Rural Water Association

6458-090926

Registration for Outdoor Expo x 6

601-60850-340

330.00

6458 Wisconsin Rural Water Association

6458-090926

Registration for Outdoor Expo x 6

600-60920-340

330.00

Total Wisconsin Rural Water Association:

660.00

Wolf Paving & Excavating Co
635 Wolf Paving & Excavating Co

56520

Asphalt

100-53300-370

Total Wolf Paving & Excavating Co:

674.66
674.66

Wollin, Rick
7551 Wollin, Rick

7551-090926

Utility Overpayment Refund

600-46100-000

Total Wollin, Rick:

55.08
55.08

WP Beverages LLC
6743 WP Beverages LLC

91319605

Bakken Vending Machine Product

100-55310-340

Total WP Beverages LLC:

201.68
201.68

WPRA
759 WPRA

11825

WPRA Portion

100-21101

7,771.50

VILLAGE OF COTTAGE GROVE

Payment Approval Report - for Board

Page:

Report dates: 8/27/2026-9/9/2026
Vendor

Vendor Name

Invoice Number

Description

9

Sep 03, 2026 11:42AM
GL Account Number

Net
Invoice Amount

759 WPRA

11825

Village Portion

100-46716-000

Total WPRA:

268.507,503.00

Xtreme Cover Bands LLC
7534 Xtreme Cover Bands LLC

08272026

8/27/26 MIG Band Final Payment

100-55310-354

Total Xtreme Cover Bands LLC:

1,500.00
1,500.00

Yes Equipment & Services Inc
7240 Yes Equipment & Services Inc

EQ030650*

Racking for Forklift

411-57300-026

7240 Yes Equipment & Services Inc

EQ030650*

Racking for Forklift

600-37300

631.00

7240 Yes Equipment & Services Inc

EQ030650*

Racking for Forklift

601-37300

631.00

Total Yes Equipment & Services Inc:

2,944.60

4,206.60

Youth Enrichment League
6501 Youth Enrichment League
Total Youth Enrichment League:
Grand Totals:

5798

YEL Summer Camps

100-55310-344

3,470.00
3,470.00
341,387.20