On the agenda: Mono County Board of Supervisors Meeting — data center (Jan 13)

AGENDA
BOARD OF SUPERVISORS, COUNTY OF MONO
STATE OF CALIFORNIA
Regular Meetings: First, Second, and Third Tuesday of each month. Location of meeting is specified below.
Meeting Location: County Courthouse - Board Chambers, 278 Main Street, Bridgeport, CA 93517
Regular Meeting
January 13, 2026 at 9:00 AM
TRIBAL LAND ACKNOWLEDGMENT
In respect to the Indigenous People and Tribal Elders, past, and present, the Bridgeport Indian Colony, Mono
Lake Kootzaduka'a Tribe, and Utu Utu Gwaitu Tribe are the Indigenous People who live within this, their
ancestral homeland from time immemorial to the present and have been the caretakers of these lands, waters,
and all natural resources for the benefit of the environment and of all living things. We who live in Mono
County offer this land acknowledgment with a spirit of mutual respect and collaboration.
TELECONFERENCE INFORMATION
This meeting will be held in person at the location listed above. Additionally, a teleconference location will be
available where the public and members of the Board may participate by electronic means.
1. Mammoth Teleconference Location – for meetings held on the first and second Tuesday of each month
— Mono Lake Room of the Mono County Civic Center, First Floor, 1290 Tavern Road, Mammoth
Lakes, CA. 93546;
2. Bridgeport Teleconference Location – for meetings held on the third Tuesday of each month — Mono
County Courthouse, Second Floor Board Chambers, 278 Main Street, Bridgeport, CA. 93517;
3. Supervisor Peters' Teleconference Location - Calle 141 / 15A32, Cerrito Campestre Casa 604, Pereira,
Cerritos, Risaralda, 660008
4. Zoom Webinar. Absent participation by a member of the Board under SB 707, the Zoom Webinar is
provided as a courtesy participation method but is not guaranteed.
Members of the public may participate in person at the above listed locations, or, if available, via the Zoom
Webinar, including listening to the meeting and providing public comment, by following the instructions below.
To join the meeting by computer:
Visit https://monocounty.zoom.us/j/87204550938 or visit https://www.zoom.us/, click on "Join A Meeting" and
enter the Zoom Webinar ID 872 0455 0938.
To provide public comment, press the “Raise Hand” button on your screen.
To join the meeting by telephone:
Dial (669) 900-6833, then enter Zoom Webinar 872 0455 0938
To provide public comment, press *9 to raise your hand and *6 to mute/unmute.
Additionally, if available, you may view the live stream of the meeting by
visiting: https://monococa.portal.civicclerk.com/

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NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Clerk of the Board at (760) 932-5530 or [email protected]. Notification 48
hours prior to the meeting will enable the County to make reasonable arrangements to ensure accessibility to
this meeting (See 42 USCS 12132, 28CFR 35.130).
Full agenda packets are available for the public to review in the Office of the Clerk of the Board (Annex I - 74
North School Street, Bridgeport, CA 93517) and online at http://monocounty.ca.gov/bos. Any writing
distributed less than 72 hours prior to the meeting will be available for public inspection in the Office of the
Clerk of the Board and online.
UNLESS OTHERWISE SPECIFIED BY TIME, ITEMS SCHEDULED FOR EITHER THE MORNING OR
AFTERNOON SESSIONS WILL BE HEARD ACCORDING TO AVAILABLE TIME AND PRESENCE OF
INTERESTED PERSONS. PUBLIC MAY COMMENT ON AGENDA ITEMS AT THE TIME THE ITEM IS
HEARD.
9:00 AM

Call Meeting to Order
Pledge of Allegiance

1.

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD
Opportunity for the public to address the Board on items of public interest that are within the
subject matter jurisdiction of the Board. (Speakers may be limited in speaking time dependent
upon the press of business and number of persons wishing to address the Board.) Please
refer to the Teleconference Information section to determine how to make public comment for
this meeting via Zoom.

2.

RECOGNITIONS
A.

Election of New 2026 Board Chair, Vice Chair, and Chair Pro-Tem
Departments: Board of Supervisors
Persons Appearing Before the Board: Chair Salcido, Outgoing Board Chair
10 minutes
Call for nominations for the 2026 Board Chair, 2026 Vice Chair, and 2026 Chair Pro-Tem.
Recommended Action: Elect a Board Chair, Vice Chair, and Chair Pro-Tem for 2026.
Fiscal Impact: None.

B.

Presentation to Outgoing Board Chair Lynda Salcido
Departments: Board of Supervisors
Persons Appearing Before the Board: Incoming Board Chair
10 minutes
Presentation to outgoing Board Chair Lynda Salcido by incoming Board Chair honoring
Supervisor Salcidos' service to the Board in 2025.
Recommended Action: None, informational only.
Fiscal Impact: None.

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C.

Proclamation Designating the Month of January 2026 as Human Trafficking Prevention
Month
Departments: Sheriff
Persons Appearing Before the Board: Ingrid Braun, Sheriff
10 minutes
Proposed Proclamation designating the month of January 2026 as Human Trafficking
Prevention Month.
Recommended Action: Adopt proposed Proclamation designating the month of January
2026 as Human Trafficking Prevention Month.
Fiscal Impact: None.

3.

COUNTY ADMINISTRATIVE OFFICER
CAO Report regarding Board Assignments
Receive brief oral report by County Administrative Officer (CAO) regarding work activities.

4.

DEPARTMENT/COMMISSION REPORTS
Receive brief oral report on emerging issues and/or activities.

5.

CONSENT AGENDA
(All matters on the consent agenda are to be approved on one motion unless a board
member requests separate action on a specific item.)
A.

Agreement with Wild Iris Family Counseling and Crisis Center
Departments: Health And Human Services
Agreement with Wild Iris Family Counseling and Crisis Center for the Provision of Supervised
Family Time (Parent-Child) Visitation Services
Recommended Action: Approve the proposed Contract with Wild Iris Family Counseling and
Crisis Center for the provision of Supervised Family Time (Parent-Child) Visitation Services
for the period of February 1, 2026 through June 30, 2027, and authorize the Board Chair to
execute the Contract on behalf of the County.
Fiscal Impact: No fiscal impact to the General Fund. The agreement for contract services is
for a period of February 1, 2026, through June 30, 2027, not to exceed $200,000. Out of the
$200,000 contract limit, an additional $50,000 in budget appropriations is requested for the
remainder of the 2025/2026 fiscal year. The remaining $150,000 is estimated for the
2026/2027 fiscal year. An ATR has been submitted for the budget appropriations request for
approval during the 2Q budget revision period. A combination of realignment and grant
funding will be used for the budget increase. The overall budget impact will cause an increase
to expenses and an increase to transfer-in revenues from the realignment funds.

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B.

Continuation of the Declared Local Health Emergency for the Pack Fire of November
2025
Departments: Health And Human Services
The Health and Human Services Department is recommending that the Board of Supervisors
continue the local health emergency declared on November 18, 2025, in response to the
November 13, 2025 Pack Fire in Mono County.
Recommended Action: Adopt and instruct the Chair of the Board to execute the attached
Resolution to Continue the Local Health Emergency due to the November 13, 2025 Pack Fire.
Fiscal Impact: There is no fiscal impact related to the continuance of this local health
emergency, but the proclamation of local health emergency could allow the County to seek
recovery of eligible costs from the State of California. The County will incur costs associated
with the response to and recovery from the local health emergency.

C.

Addendum to Microsoft Office 365 Enterprise Agreement
Departments: Information Technology
An addendum to increase the contract total by $45,000 for a total of $345,000. This increase
is needed to cover the costs of adding additional Microsoft licensing created by newly created
positions throughout the organization. There are no new funds being requested. The funds for
the increase will come from the Tech Refresh Internal Service Fund balance.
Recommended Action: Approve an addendum in the amount of $45,000 to the existing
Microsoft Office 365 Enterprise Agreement increasing the total contract amount to $345,000
and authorize the Information Technology Director to sign the agreement on behalf of the
County.
Fiscal Impact: This is an addendum to increase the contract total by $45,000 for a total of
$345,000. This increase is needed to cover the costs of adding additional Microsoft licensing
created by newly created positions throughout the organization. There are no new funds
being requested. The funds for the increase will come from the Tech Refresh Internal Service
Fund balance. An ATR has been submitted for approval pending approval of this addendum.

D.

Appropriation Transfer Request (ATR) for Microsoft Office 365 Enterprise Agreement
Addendum
Departments: County Administrative Office
An unanticipated true-up invoice of $46,267.93 for Microsoft Office 365 Subscription licenses
in FY 24/25 was received in the current fiscal year. This true-up invoice used up a portion of
funds that were allocated for the third (and final) year of this contract. Funds are available in
the ISF fund balance as we have collected revenue from departments for FY 25/26. Current
fund balance is $488,002.54
Recommended Action: Approve this Appropriation Transfer Request for the use of fund
balance to pay the final invoice of the Microsoft 365 contract.
Fiscal Impact: Requested Appropriation Transfer Request to cover the final invoice of the
contract for the Microsoft Office 365 Enterprise agreement, totaling $46,267.93. There is
available fund balance of $488,002.54 that will be used for this request.

6.

CORRESPONDENCE RECEIVED
Direction may be given to staff regarding, and/or the Board may discuss, any item of
correspondence listed on the agenda.
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7.

REGULAR AGENDA - MORNING
A.

Pack Fire Update and Consider Continuation of Emergency Declarations
Departments: Emergency Management
Persons Appearing Before the Board: Christine Bouchard, Assistant County Administrative
Officer
10 minutes
Review of continuing need for the Board of Supervisors' November 18, 2025, Declaration of
Local Emergency for the Pack Fire, adopted in Resolution R25-092.
Recommended Action: Find that there is a need to continue the local state of emergency
declared by the Board of Supervisors on November 18, 2025 as a result of the Pack Fire and
adopt proposed resolution continuing the state of local emergency.
Fiscal Impact: Continuation of the emergency declarations is necessary for the County's
eligibility to receive disaster assistance funds to reimburse eligible costs.

B.

Emergency Management Update
Departments: Emergency Management
Persons Appearing Before the Board: Christine Bouchard, Assistant Administrative Officer
15 minutes
Regular update regarding Emergency Management projects.
Recommended Action: None, informational only. Provide any desired direction to staff.
Fiscal Impact: None.

C.

Resolution Enabling Construction of Accessory Dwelling Unit Prior to Primary
Residence to Facilitate Pack Fire Recovery
Departments: County Counsel
Persons Appearing Before the Board: Emily Fox, Assistant County Counsel
10 minutes
A Resolution Permitting the Construction of an Accessory Dwelling Unit Prior to the
Construction of a Primary Residence to Facilitate Pack Fire Recovery
Recommended Action: Adopt proposed resolution Permitting the Construction of an
Accessory Dwelling Unit Prior to the Construction of a Primary Residence to Facilitate Pack
Fire Recovery. Provide any further direction to staff.
Fiscal Impact: None.

D.

California Radio Interoperable System (CRIS) Radio Update
Departments: Information Technology
Persons Appearing Before the Board: Kirk Hartstrom, CRIS Project Manager
15 minutes
Regular update regarding California Radio Interoperable System (CRIS).
Recommended Action: None, informational only. Provide any desired direction to staff.
Fiscal Impact: None.

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E.

Treasury Loan to Birchim Community Service District
Departments: Finance
Persons Appearing Before the Board: Leslie Chapman, Interim Finance Director
10 minutes
Request Board approval of a treasury loan to Birchim Community Service District (CSD).
Recommended Action: Approve 5-year Treasury Loan in the amount of $60,000 to Birchim
CSD.
Fiscal Impact: If the loan is paid back as scheduled, the fiscal impact will be interest revenue
of $9,158.75 to the Mono County Treasury.

F.

Proposed 6-month Agreement with TEKsystems for an Applications Developer
Departments: Information Technology
Persons Appearing Before the Board: Mike Martinez, Information Technology Director
10 minutes
Proposed agreement with TEKsystems for an Applications Developer. This is a 6-month
contract not to exceed amount of $140,400 to provide application development and support
for existing applications. The current position has been vacant since September 2025. An
active recruitment has not produced a viable candidate; the recruitment remains open until
filled.
Recommended Action: Approve a 6-month agreement with TEKsystems not to exceed
$140,400 for one contract Applications Developer and authorize the Information Technology
Director to sign the agreement on behalf of the County.
Fiscal Impact: The 6-month not to exceed $140,400 contract will be funded by vacancy
savings. No new additional General Funds are being requested. The contract is needed to
provide support and enhancement for existing applications as well as provide development of
new systems. The Lead Developer position has been vacant since September 2025. This is a
one-time cost that will not affect other areas of the budget. An ATR has been completed.

G.

Agreement regarding Terms and Conditions of Employment for Director of Finance
Departments: County Administrative Office
Persons Appearing Before the Board: Christine Bouchard, Assistant County Administrative
Officer
10 minutes
Proposed resolution approving the terms and conditions of employment of Stephanie Trujillo
as Director of Finance, and prescribing the compensation, appointment, and conditions of
said employment, effective January 26, 2026.
Recommended Action: Announce Fiscal Impact. Adopt proposed resolution approving
agreement regarding the terms and conditions of employment for Stephanie Trujillo as
Director of Finance, and prescribing the compensation, appointment and conditions of said
employment, effective January 26, 2026. Authorize the Board Chair to execute said resolution
and agreement on behalf of the County.
Fiscal Impact: The estimated cost of this position for the remainder of the fiscal year is
$111,036, of which $70,337 is salary and $40,699 is benefits. The total cost of salary and
benefits for an entire fiscal year is $258,461, of which $164,570 is salary and $93,891 is
benefits. This is included in Finance's FY2025-26 adopted budget.

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H.

SB 707 Brown Act Updates
Departments: County Counsel
Persons Appearing Before the Board: Emily Fox, Assistant County Counsel
20 minutes
Presentation regarding the changes to the Brown Act enacted by SB 707.
Recommended Action: None. Informational only.
Fiscal Impact: None.

8.

CLOSED SESSION
A.

Closed Session - Labor Negotiations
CONFERENCE WITH LABOR NEGOTIATORS. Government Code Section 54957.6. Agency
designated representative(s): Sandra Moberly, Oliver Yee, Christopher Beck, Leslie
Chapman, Christine Bouchard, and Steve Rose. Employee Organization(s): Mono County
Sheriff's Officers Association (aka Deputy Sheriff's Association), Local 39 - majority
representative of Mono County Public Employees (MCPE) and Deputy Probation Officers Unit
(DPOU), Mono County Paramedic Rescue Association (PARA), Mono County Correctional
Deputy Sheriffs’ Association. Unrepresented employees: All.

B.

Closed Session - Existing Litigation
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. Paragraph (1) of
subdivision (d) of Government Code section 54956.9. Name of case: Southern California
Edison Company v. California State Board of Equalization, et al. Case number: 30-202501534286-CU-MC-CXC

C.

Closed Session - Initiation of Litigation
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION.
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section
54956.9. Number of potential cases: Two.

9.

BOARD MEMBER REPORTS
Reports from Board Members regarding their activities in connection with any assigned
Boards, Commissions, and Committees.
A.

10.

Board Member and Board Ad Hoc Reports
●

Board Chambers Ad Hoc Committee (Supervisor Peters, Supervisor Salcido)

●

Budget Ad Hoc Committee (Supervisor Duggan, Supervisor McFarland)

●

Emergency Medical Services Ad Hoc Committee (Supervisor Duggan, Supervisor
Salcido)

●

Housing Ad Hoc Committee (Supervisor Kreitz, Supervisor McFarland)

●

Invasive Golden Mussel Ad Hoc Committee (Supervisor McFarland, Supervisor Peters)

ADJOURN

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Page 8 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Board of Supervisors
10 minutes
Election of New 2026 Board Chair, Vice Chair, and Chair Pro-Tem
Chair Salcido, Outgoing Board Chair

AGENDA DESCRIPTION
Call for nominations for the 2026 Board Chair, 2026 Vice Chair, and 2026 Chair Pro-Tem.
RECOMMENDED ACTION:
Elect a Board Chair, Vice Chair, and Chair Pro-Tem for 2026.
FISCAL IMPACT:
None.
CONTACT NAME: Queenie Barnard, Clerk of the Board
PHONE/EMAIL: 760-932-5534 / [email protected]
ATTACHMENTS:
None
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Counsel
County Administrative Office

Created/Initiated - 12/23/2025
Approved - 12/29/2025
Final Approval - 12/29/2025

Page 9 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Board of Supervisors
10 minutes
Presentation to Outgoing Board Chair Lynda Salcido
Incoming Board Chair

AGENDA DESCRIPTION
Presentation to outgoing Board Chair Lynda Salcido by incoming Board Chair honoring Supervisor
Salcidos' service to the Board in 2025.
RECOMMENDED ACTION:
None, informational only.
FISCAL IMPACT:
None.
CONTACT NAME:
PHONE/EMAIL: /
ATTACHMENTS:
None
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Administrative Office

Created/Initiated - 12/23/2025
Final Approval - 12/23/2025

Page 10 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Sheriff
10 minutes
Proclamation Designating the Month of January 2026 as Human
Trafficking Prevention Month
Ingrid Braun, Sheriff

AGENDA DESCRIPTION
Proposed Proclamation designating the month of January 2026 as Human Trafficking Prevention Month.
RECOMMENDED ACTION:
Adopt proposed Proclamation designating the month of January 2026 as Human Trafficking Prevention
Month.
FISCAL IMPACT:
None.
CONTACT NAME: Ingrid Braun, Sheriff
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Human Trafficking Awareness Month Proclamation
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Counsel
County Administrative Office

Created/Initiated - 12/23/2025
Approved - 01/06/2026
Approved - 01/06/2026
Final Approval - 01/07/2026

Page 11 of 120

PROCLAMATION OF THE MONO COUNTY BOARD OF SUPERVISORS
RECOGNIZING JANUARY 2026
AS HUMAN TRAFFICKING AWARENESS MONTH
WHEREAS, human trafficking is a serious crime that affects people of all races, age, and
gender; and
WHEREAS, human trafficking is a borderless crime against individuals that violates the most
basic human rights and deprives victims of human dignity and denies freedom to 32 million
people around the word; and
WHEREAS, human trafficking is the fastest growing criminal industry globally; and
WHEREAS, California ranks first among the states in the number of reports of potential human
trafficking; and
WHEREAS, a serious form of human trafficking involves the exploitation of children and youth
for commercial sex acts. It is imperative that our young people and their families learn how to
recognize risks and resist predators who use coercion and threats to manipulate children and
young adults into sex and labor trafficking; and
WHEREAS, preventing human trafficking in Mono County must include active public and
private efforts to help recognize and acknowledge its existence; and it is time to start
conversations, take appropriate action, and support one another to create a safer environment for
all residents; and
WHEREAS, many organizations such as the Mono County Sheriff’s Office, District Attorney’s
Office, Probation Department, Health and Human Services, Behavioral Health, and Mammoth
Lakes Police Department are committed to ending human trafficking in Mono County and
provide essential crisis intervention and prevention services to all members of our community.
NOW, THEREFORE, BE IT RESOLVED, that the Mono County Board of Supervisors will
observe January 2026 as Human Trafficking Awareness Month in Mono County, and our
community is urged to support the efforts of the agencies assisting victims of human trafficking
and urges all local government, schools, business, and community members to be aware and
report any suspicious activity to local law enforcement and help shine the light on trafficking.
APPROVED AND ADOPTED this 13th day of January 2026 by the Mono County Board of
Supervisors.
__________________________________
Jennifer Kreitz, Supervisor District #1

___________________________________
Rhonda Duggan, Supervisor District #2

__________________________________
Paul McFarland, Supervisor District #3

__________________________________
John Peters, Supervisor District #4

__________________________________
Lynda Salcido, Supervisor District #5
Page 12 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Health And Human Services
Agreement with Wild Iris Family Counseling and Crisis Center

AGENDA DESCRIPTION
Agreement with Wild Iris Family Counseling and Crisis Center for the Provision of Supervised Family
Time (Parent-Child) Visitation Services
RECOMMENDED ACTION:
Approve the proposed Contract with Wild Iris Family Counseling and Crisis Center for the provision of
Supervised Family Time (Parent-Child) Visitation Services for the period of February 1, 2026 through
June 30, 2027, and authorize the Board Chair to execute the Contract on behalf of the County.
FISCAL IMPACT:
No fiscal impact to the General Fund. The agreement for contract services is for a period of February 1,
2026, through June 30, 2027, not to exceed $200,000. Out of the $200,000 contract limit, an additional
$50,000 in budget appropriations is requested for the remainder of the 2025/2026 fiscal year. The
remaining $150,000 is estimated for the 2026/2027 fiscal year. An ATR has been submitted for the
budget appropriations request for approval during the 2Q budget revision period. A combination of
realignment and grant funding will be used for the budget increase. The overall budget impact will cause
an increase to expenses and an increase to transfer-in revenues from the realignment funds.
CONTACT NAME: Kathy Peterson, Health And Human Services Director
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Staff Report 01.13.26 Wild Iris 02.01.26-06.30.27 $200,000
2.
Wild Iris Contract 02.01.26-06.30.27 $200,000
HISTORY:
Health And Human Services
Health And Human Services
Finance
County Counsel
County Administrative Office

Created/Initiated - 12/29/2025
Approved - 12/29/2025
Approved - 12/29/2025
Approved - 01/06/2026
Final Approval - 01/07/2026

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Health and Human Services Department
Public Health Division, PO Box 3329, Mammoth Lakes, CA 93546 | PO Box 476, Bridgeport, CA 93517
Social Services Division, PO Box 2969, Mammoth Lakes, CA 93546

STAFF REPORT
MEETING DATE:
TITLE:
PREPARED BY:

January 13, 2026
Agreement with Wild Iris Family Counseling and Crisis Center for the
Provision of Supervised Family Time (Parent-Child) Visitation Services
Kathryn Peterson, Health and Human Services Director

BACKGROUND
Wild Iris Family Counseling and Crisis Center (Wild Iris) is a non-profit organization providing
domestic violence, sexual assault, and child abuse prevention and intervention services. Mono
County Health and Human Services Department, Social Services Division, has a need for the
services of Wild Iris to provide supervision of family time (parent-child) visitation for families in
Mono County who are receiving child welfare services and who require family time visitation
monitoring. Wild Iris has qualified, trained, neutral professional Supervised Visitation Monitors
that will provide family time visitation in an appropriate and safe environment for the families.
The Wild Iris contract will allow Mono County Health and Human Services to continue to
provide these required monitored visitation services without interruption to our clients and
ensure we are complying timely with any federal and state reporting requirements.
DISCUSSION
The HHS Department seeks approval from the Board of Supervisors for entry into a contract
with Wild Iris Family Counseling and Crisis Center to provide the services related to supervised
family time (parent-child) visitation services.

ATTACHMENTS
1. Wild Iris Contract Agreement

Page 1 of 1

Page 14 of 120

AGREEMENT BETWEEN COUNTY OF MONO
AND WILD IRIS FAMILY COUNSELING AND CRISIS CENTER
FOR THE PROVISION OF SUPERVISED FAMILY TIME (PARENT-CHILD) VISITATION
SERVICES
INTRODUCTION
WHEREAS, the County of Mono (hereinafter referred to as “County”) may have the need for the
services of Wild Iris Family Counseling and Crisis Center of Bishop, CA (hereinafter referred to as
“Contractor”), and in consideration of the mutual promises, covenants, terms and conditions hereinafter
contained, the parties hereby agree as follows:
TERMS AND CONDITIONS
1. SCOPE OF WORK
Contractor shall furnish to County, upon its request, those services and work set forth in Attachment A, attached
hereto and by reference incorporated herein. Requests by County to Contractor to perform under this
Agreement will be made by the Director of Health and Human Services, or an authorized representative thereof.
Requests to Contractor for work or services to be performed under this Agreement will be based upon County's
need for such services. County makes no guarantee or warranty, of any nature, that any minimum level or
amount of services or work will be requested of Contractor by County under this Agreement. By this
Agreement, County incurs no obligation or requirement to request from Contractor the performance of any
services or work at all, even if County should have some need for such services or work during the term of this
Agreement.
Services and work provided by Contractor at County's request under this Agreement will be performed in a
manner consistent with the requirements and standards established by applicable federal, state, and county laws,
ordinances, and resolutions. Such laws, ordinances, regulations, and resolutions include, but are not limited to,
those that are referred to in this Agreement.
This Agreement is subject to the following Exhibits (as noted) which are attached hereto, following all
referenced Attachments, and incorporated by this reference. In the event of a conflict between the terms of an
attached Exhibit and this Agreement, the terms of the Exhibit shall govern:

Exhibit 1: General Conditions (Construction)
Exhibit 2: Prevailing Wages
Exhibit 3: Bond Requirements
Exhibit 4: Invoicing, Payment, and Retention
Exhibit 5: Trenching Requirements
Exhibit 6: Federal Contracting Provisions
Exhibit 7: CDBG Requirements
Exhibit 8: HIPAA Business Associate Agreement
Exhibit 9: Other _________________
2. TERM
The term of this Agreement shall be from February 1, 2026, to June 30, 2027, unless sooner terminated as
provided below.

1
Standard Agreement
Version 09.16.25

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3. CONSIDERATION
A.
Compensation. County shall pay Contractor in accordance with the Schedule of Fees (set forth as
Attachment B) for the services and work described in Attachment A that are performed by Contractor at
County’s request.
B.
Travel and Per Diem. Contractor will not be paid or reimbursed for travel expenses or per diem that
Contractor incurs in providing services and work requested by County under this Agreement, unless otherwise
provided for in Attachment B.
C.
No Additional Consideration. Except as expressly provided in this Agreement, Contractor shall not be
entitled to, nor receive, from County, any additional consideration, compensation, salary, wages, or other type
of remuneration for services rendered under this Agreement. Specifically, Contractor shall not be entitled, by
virtue of this Agreement, to consideration in the form of overtime, health insurance benefits, retirement
benefits, disability retirement benefits, sick leave, vacation time, paid holidays, or other paid leaves of absence
of any type or kind whatsoever.
D.
Limit upon amount payable under Agreement. The total sum of all payments made by County to
Contractor for services and work performed under this Agreement shall not exceed $200,000, not to exceed
$200,000 in any twelve-month period, plus the amount of any change order(s) approved in accordance with
authority delegated by the Board of Supervisors (hereinafter referred to as "Contract Limit"). County expressly
reserves the right to deny any payment or reimbursement requested by Contractor for services or work
performed that is in excess of the Contract Limit.
E.
Billing and Payment. Contractor shall submit to County, on a monthly basis, an itemized statement of
all services and work described in Attachment A, which were done at County’s request. The statement to be
submitted will cover the period from the first (1st) day of the preceding month through and including the last
day of the preceding month. Alternatively, Contractor may submit a single request for payment
corresponding to a single incident of service or work performed at County’s request. All statements
submitted in request for payment shall identify the date on which the services and work were performed
and describe the nature of the services and work which were performed on each day. Invoicing shall be
informative but concise regarding services and work performed during that billing period. Upon finding
that Contractor has satisfactorily completed the work and performed the services as requested, County shall
make payment to Contractor within 30 days of its receipt of the itemized statement. Should County
determine the services or work have not been completed or performed as requested and/or should Contractor
produce an incorrect statement, County shall withhold payment until the services and work are satisfactorily
completed or performed and/or the statement is corrected and resubmitted.
If Exhibit 4 (“Invoicing, Payment, and Retention”) is attached to this Agreement, then the language
contained in 4 shall supersede and replace this Paragraph 3.E. in its entirety.
F.

Federal and State Taxes.

(1)
Except as provided in subparagraph (2) below, County will not withhold any federal or state
income taxes or social security from any payments made by County to Contractor under the terms and
conditions of this Agreement.
(2)
County shall withhold California state income taxes from payments made under this
Agreement to non-California resident independent contractors when it is anticipated that total annual payments
to Contractor under this Agreement will exceed One Thousand Four Hundred Ninety-Nine dollars ($1,499.00).
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(3)
Except as set forth above, County has no obligation to withhold any taxes or payments from
sums paid by County to Contractor under this Agreement. Payment of all taxes and other assessments on such
sums is the sole responsibility of Contractor. County has no responsibility or liability for payment of
Contractor’s taxes or assessments.
(4)
The total amounts paid by County to Contractor, and taxes withheld from payments to nonCalifornia residents, if any, will be reported annually to the Internal Revenue Service and the California State
Franchise Tax Board.
4. WORK SCHEDULE
Contractor's obligation is to perform, in a timely manner, those services and work identified in Attachment A
that are requested by County. It is understood by Contractor that the performance of these services and work
will require a varied schedule. Contractor, in arranging his/her schedule, will coordinate with County to ensure
that all services and work requested by County under this Agreement will be performed within the time frame
set forth by County.
5. REQUIRED LICENSES, CERTIFICATES, AND PERMITS
Any licenses, certificates, or permits required by the federal, state, county, or municipal governments, for
Contractor to provide the services and work described in Attachment A must be procured by Contractor and be
valid at the time Contractor enters into this Agreement. Further, during the term of this Agreement, Contractor
must maintain such licenses, certificates, and permits in full force and effect. Licenses, certificates, and permits
may include, but are not limited to, driver's licenses, professional licenses or certificates, and business licenses.
Such licenses, certificates, and permits will be procured and maintained in force by Contractor at no expense
to County. Contractor will provide County, upon execution of this Agreement, with evidence of current and
valid licenses, certificates and permits that are required to perform the services identified in Attachment A.
Where there is a dispute between Contractor and County as to what licenses, certificates, and permits are
required to perform the services identified in Attachment A, County reserves the right to make such
determinations for purposes of this Agreement.
6. OFFICE SPACE, SUPPLIES, EQUIPMENT, ETC
Contractor shall provide such office space, supplies, equipment, vehicles, reference materials, support services
and telephone service as is necessary for Contractor to provide the services identified in Attachment A to this
Agreement. County is not obligated to reimburse or pay Contractor for any expense or cost incurred by
Contractor in procuring or maintaining such items. Responsibility for the costs and expenses incurred by
Contractor in providing and maintaining such items is the sole responsibility and obligation of Contractor.
7. COUNTY PROPERTY
A.
Personal Property of County. Any personal property such as, but not limited to, protective or safety
devices, badges, identification cards, keys, uniforms, vehicles, reference materials, furniture, appliances, etc.
provided to Contractor by County pursuant to this Agreement is, and at the termination of this Agreement
remains, the sole and exclusive property of County. Contractor will use reasonable care to protect, safeguard
and maintain such items while they are in Contractor's possession. Contractor will be financially responsible
for any loss or damage to such items, partial or total, that is the result of Contractor's negligence.
B.
Products of Contractor's Work and Services. Any and all compositions, publications, plans, designs,
specifications, blueprints, maps, formulas, processes, photographs, slides, videotapes, computer programs,
computer disks, computer tapes, memory chips, soundtracks, audio recordings, films, audio-visual
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presentations, exhibits, reports, studies, works of art, inventions, patents, trademarks, copyrights, or intellectual
properties of any kind that are created, produced, assembled, compiled by, or are the result, product, or
manifestation of, Contractor's services or work under this Agreement are, and at the termination of this
Agreement shall remain, the sole and exclusive property of County. At the termination of the Agreement,
Contractor will convey possession and title to all such properties to County.
8. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the performance of the work
hereunder and the results of that work by the Contractor, his agents, representatives, employees or
subcontractors.
A.
Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as (please select all
applicable):
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering
CGL on an “occurrence” basis, including products and completed operations, property damage,
bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if
Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less
than $1,000,000 per accident for bodily injury and property damage.
Workers’ Compensation: as required by the State of California, with Statutory Limits, and
Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury
or disease.
Worker’s Compensation Exempt: Contractor is exempt from obtaining Workers’
Compensation insurance because Contractor has no employees. Contractor shall notify County and
provide proof of Workers’ Compensation insurance to County within 10 days if an employee is
hired. Such Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor
of County for all work performed by Contractor, its employees, agents, and subcontractors.
Contractor agrees to defend and indemnify County in case of claims arising from Contractor’s
failure to provide Workers’ Compensation insurance for employees, agents and subcontractors, as
required by law.
Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor’s
profession, with limit no less than $1,000,000 per occurrence or claim, $1,000,000 aggregate.
Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and
Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per
occurrence or claim, and $1,000,000 policy aggregate.
Cyber Liability Insurance, with limits not less than $1,000,000 per occurrence or claim,
$1,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations
as is undertaken by Vendor in this Agreement and shall include, but not be limited to, claims
involving security breach, system failure, data recovery, business interruption, cyber extortion,
social engineering, infringement of intellectual property, including but not limited to infringement
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of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to
or destruction of electronic information, release of private information, and alteration of electronic
information. The policy shall provide coverage for breach response costs, regulatory fines and
penalties as well as credit monitoring expenses.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above,
the County requires and shall be entitled to the broader coverage and/or the higher limits maintained
by the contractor. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the County.
B.
Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the
following provisions:
(1) Additional Insured Status: The County, its officers, officials, employees, and volunteers are
to be covered as additional insureds on the CGL policy with respect to liability arising out of
work or operations performed by or on behalf of the Contractor including materials, parts, or
equipment furnished in connection with such work or operations. General liability coverage
can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad
as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG
20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
(2) Primary Coverage: For any claims related to this contract, the Contractor’s insurance
coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13
as respects the County, its officers, officials, employees, and volunteers. Any insurance or
self-insurance maintained by the County, its officers, officials, employees, or volunteers shall
be excess of the Contractor’s insurance and shall not contribute with it. This requirement shall
also apply to any Excess or Umbrella liability policies.
(3) Umbrella or Excess Policy: The Contractor may use Umbrella or Excess Policies to provide
the liability limits as required in this agreement. This form of insurance will be acceptable
provided that all of the Primary and Umbrella or Excess Policies shall provide all of the
insurance coverages herein required, including, but not limited to, primary and noncontributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense
requirements. The Umbrella or Excess policies shall be provided on a true “following form”
or broader coverage basis, with coverage at least as broad as provided on the underlying
Commercial General Liability insurance. No insurance policies maintained by the Additional
Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall
be called upon to contribute to a loss until the Contractor’s primary and excess liability
policies are exhausted.
(4) Notice of Cancellation: Each insurance policy required above shall provide that coverage
shall not be canceled, except with notice to the County.
(5) Waiver of Subrogation: Contractor hereby grants to County a waiver of any right to
subrogation which any insurer of said Contractor may acquire against the County by virtue of
the payment of any loss under such insurance. Contractor agrees to obtain any endorsement
that may be necessary to affect this waiver of subrogation, but this provision applies regardless
of whether or not the County has received a waiver of subrogation endorsement from the
insurer.
(6) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the
County. The County may require the Contractor to purchase coverage with a lower retention
or provide proof of ability to pay losses and related investigations, claim administration, and
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defense expenses within the retention. The policy language shall provide, or be endorsed to
provide, that the self-insured retention may be satisfied by either the named insured or County.
The CGL and any policies, including Excess liability policies, may not be subject to a selfinsured retention (SIR) or deductible that exceeds $100,000 unless approved in writing by
County. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or
subcontractor who procured such insurance and shall not apply to the Indemnified Additional
Insured Parties. County may deduct from any amounts otherwise due Contractor to fund the
SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that
limits the satisfaction of the SIR to the Named. The policy must also provide that Defense
costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible.
County reserves the right to obtain a copy of any policies and endorsements for verification.
(7) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct
business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise
acceptable to the County.
(8) Claims Made Policies: If any of the required policies provide claims-made coverage:
a.

The Retroactive Date must be shown, and must be before the date of the contract
or the beginning of contract work.

b.

Insurance must be maintained, and evidence of insurance must be provided for at
least five (5) years after completion of the contract of work.

c.

If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the contract effective date, the
Contractor must purchase “extended reporting” coverage for a minimum of five
(5) years after completion of work.

(9) Verification of Coverage: Contractor shall furnish the County with original certificates and
amendatory endorsements or copies of the applicable policy language effecting coverage
required by this clause and a copy of the Declarations and Endorsements Pages of the CGL
and any Excess policies listing all policy endorsements. All certificates and endorsements
and copies of the Declarations & Endorsements pages are to be received and approved by the
County before work commences. However, failure to obtain the required documents prior to
the work beginning shall not waive the Contractor’s obligation to provide them. The County
reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time. County reserves the right
to modify these requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
(10) Special Risks or Circumstances: County reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances.
9. STATUS OF CONTRACTOR
All acts of Contractor, its agents, officers, and employees, relating to the performance of this Agreement, shall
be performed as an independent contractor, and not as an agent, officer, or employee of County. Contractor,
by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of, or exercise any right
or power vested in, County, except as expressly provided by law or set forth in Attachment A. No agent,
officer, or employee of County is to be considered an employee of Contractor. It is understood by both
Contractor and County that this Agreement shall not, under any circumstances, be construed to create an
employer-employee relationship or a joint venture. As an independent contractor:
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A.
Contractor shall determine the method, details, and means of performing the work and services to be
provided by Contractor under this Agreement.
B.
Contractor shall be responsible to County only for the requirements and results specified in this
Agreement, and except as expressly provided in this Agreement, shall not be subjected to County’s control
with respect to the physical action or activities of Contractor in fulfillment of this Agreement.
C.
Contractor, its agents, officers and employees are, and at all times during the term of this Agreement
shall represent and conduct themselves as, independent contractors, and not employees of County.
10. DEFENSE AND INDEMNIFICATION
Contractor shall defend with counsel acceptable to County, indemnify, and hold harmless County, its agents,
officers, and employees from and against all claims, damages, losses, judgments, liabilities, expenses, and other
costs, including litigation costs and attorney’s fees, arising out of, resulting from or in connection with, the
performance of this Agreement by Contractor, or Contractor’s agents, officers, or employees. Contractor’s
obligation to defend, indemnify, and hold County, its agents, officers, and employees harmless applies to any
actual or alleged personal injury, death, damage or destruction to tangible or intangible property, including the
loss of use. Contractor’s obligation under this Paragraph extends to any claim, damage, loss, liability, expense,
or other costs that are caused in whole or in part by any act or omission of Contractor, its agents, employees,
supplier, or anyone directly or indirectly employed by any of them, or anyone for whose acts or omissions any
of them may be liable.
Contractor’s obligation to defend, indemnify, and hold County, its agents, officers, and employees harmless
under the provisions of this Paragraph is not limited to, or restricted by, any requirement in this Agreement for
Contractor to procure and maintain a policy of insurance and shall survive any termination or expiration of this
Agreement.
11. RECORDS AND AUDIT
A.
Records. Contractor shall prepare and maintain all records required by the various provisions of this
Agreement, federal, state, county, municipal, ordinances, regulations, and directions. Contractor shall maintain
these records for a minimum of four (4) years from the termination or completion of this Agreement.
Contractor may fulfill its obligation to maintain records as required by this Paragraph by substitute photographs,
micrographs, or other authentic reproduction of such records.
B.
Inspections and Audits. Any authorized representative of County shall have access to any books,
documents, papers, records, including, but not limited to, financial records of Contractor, that County
determines to be pertinent to this Agreement, for the purposes of making audit, evaluation, examination,
excerpts, and transcripts during the period such records are to be maintained by Contractor. Further, County
has the right, at all reasonable times, to audit, inspect, or otherwise evaluate the work performed or being
performed under this Agreement.
12. NONDISCRIMINATION
During the performance of this Agreement, Contractor, its agents, officers, and employees shall not unlawfully
discriminate in violation of any federal, state, or local law, against any employee, or applicant for employment,
or person receiving services under this Agreement, because of race, religious creed, color, ancestry, national
origin, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation.
Contractor and its agents, officers, and employees shall comply with the provisions of the Fair Employment
and Housing Act (Government Code section 12900, et seq.), and the applicable regulations promulgated
thereunder in the California Code of Regulations. Contractor shall also abide by the Federal Civil Rights Act
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of 1964 (P.L. 88-352) and all amendments thereto, and all administrative rules and regulations issued pursuant
to said Act.
13. TERMINATION
This Agreement may be terminated by County without cause, and at will, for any reason by giving to Contractor
thirty (30) calendar days written notice of such intent to terminate. Contractor may terminate this Agreement
without cause, and at will, for any reason whatsoever by giving to County thirty (30) calendar days written
notice of such intent to terminate.
Notwithstanding the foregoing, if this Agreement is subject to General Conditions (set forth as an Exhibit
hereto), then termination shall be in accordance with the General Conditions and this Paragraph shall not apply.
14. ASSIGNMENT
This is an agreement for the personal services of Contractor. County has relied upon the skills, knowledge,
experience, and training of Contractor as an inducement to enter into this Agreement. Contractor shall not
assign or subcontract this Agreement, or any part of it, without the express written consent of County. Further,
Contractor shall not assign any moneys due or to become due under this Agreement without the prior written
consent of County.
15. DEFAULT
If Contractor abandons the work, fails to proceed with the work or services requested by County in a timely
manner, or fails in any way as required to conduct the work and services as required by County, then County
may declare Contractor in default and terminate this Agreement upon five (5) days written notice to Contractor.
Upon such termination by default, County will pay to Contractor all amounts owing to Contractor for services
and work satisfactorily performed to the date of termination.
16. WAIVER OF DEFAULT
Waiver of any default by either party to this Agreement shall not be deemed to be a waiver of any subsequent
default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other
or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this
Agreement is modified as provided in Paragraph 22.
17. CONFIDENTIALITY
Contractor agrees to comply with various provisions of the federal, state, and county laws, regulations, and
ordinances providing that information and records kept, maintained, or accessible by Contractor in the course
of providing services and work under this Agreement, shall be privileged, restricted, or confidential. Contractor
agrees to keep confidential, all such privileged, restricted or confidential information and records obtained in
the course of providing the work and services under this Agreement. Disclosure of such information or records
shall be made by Contractor only with the express written consent of County.
18. CONFLICTS
Contractor agrees that he/she has no interest, and shall not acquire any interest, direct or indirect, that would
conflict in any manner or degree with the performance of the work and services under this Agreement.
Contractor agrees to complete and file a conflict-of-interest statement.

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19. POST-AGREEMENT COVENANT
Contractor agrees not to use any confidential, protected, or privileged information that is gained from County
in the course of providing services and work under this Agreement, for any personal benefit, gain, or
enhancement. Further, Contractor agrees for a period of two (2) years after the termination of this Agreement,
not to seek or accept any employment with any entity, association, corporation, or person who, during the term
of this Agreement, has had an adverse or conflicting interest with County, or who has been an adverse party in
litigation with County, and concerning such, Contractor by virtue of this Agreement has gained access to
County’s confidential, privileged, protected, or proprietary information.
20. SEVERABILITY
If any portion of this Agreement or application thereof to any person or circumstance shall be declared invalid
by a court of competent jurisdiction, or if it is found in contravention of any federal, state, or county statute,
ordinance, or regulation, then the remaining provisions of this Agreement, or the application thereof, shall not
be invalidated thereby, and shall remain in full force and effect to the extent that the provisions of this
Agreement are severable.
21. FUNDING LIMITATION
The ability of County to enter into this Agreement is based upon available funding from various sources. In
the event that such funding fails, is reduced, or is modified, from one or more sources, County has the option
to terminate, reduce, or modify this Agreement, or any of its terms within ten (10) days of notifying Contractor
of the termination, reduction, or modification of available funding. Any reduction or modification of this
Agreement effective pursuant to this provision must comply with the requirements of Paragraph 22.
22. AMENDMENT
This Agreement may be modified, amended, changed, added to, or subtracted from, by the mutual consent of
the parties hereto, if such amendment or change order is in written form, and executed with the same formalities
as this Agreement or in accordance with delegated authority therefor, and attached to the original Agreement
to maintain continuity.
23. NOTICE
Any notice, communication, amendments, additions or deletions to this Agreement, including change of
address of any party during the term of this Agreement, which Contractor or County shall be required, or may
desire to make, shall be in writing and may be personally served, or sent by prepaid first-class mail or email (if
included below) to the respective parties as follows:
County of Mono:
Mono County Health and Human Services Department
Attn: Kathryn Peterson, Health and Human Services Director
PO Box 2926
Mammoth Lakes, CA 93546
[email protected]
Contractor:
Wild Iris Family Counseling and Crisis Center
Attn: Dominic Hays
150 N. Main Street
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Bishop, CA 93514
[email protected]; 760-920-9936
24.
COUNTERPARTS
This Agreement may be executed in two (2) or more counterparts (including by electronic transmission), each
of which shall constitute an original, and all of which taken together shall constitute one and the same
instrument. For purposes of this Agreement, a photocopy, facsimile, .pdf, or electronically scanned signatures,
including but not limited to Docusign or similar service, shall be deemed as valid and as enforceable as an
original.
25. ENTIRE AGREEMENT
This Agreement contains the entire agreement of the parties, and no representations, inducements, promises,
or agreements otherwise between the parties not embodied herein or incorporated herein by reference, shall be
of any force or effect. Further, no term or provision hereof may be changed, waived, discharged, or terminated,
unless executed in writing by the parties hereto.
IN WITNESS THEREOF, THE PARTIES HERETO HAVE SET THEIR HANDS AND SEALS,
EFFECTIVE AS OF THE DATE LAST SET FORTH BELOW, OR THE COMMENCEMENT
DATE PROVIDED IN PARAGRAPH 2 OF THIS AGREEMENT, WHICHEVER IS EARLIER.
COUNTY OF MONO:

CONTRACTOR:

By:

By:

Name:

Click here to enter text.

Name:

Dominic Hays

Title:

Board Chair

Title:

Executive Director

Date:

Date:

APPROVED AS TO FORM:
County Counsel
APPROVED BY RISK MANAGEMENT:
Risk Manager

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ATTACHMENT A
AGREEMENT BETWEEN THE COUNTY OF MONO
AND WILD IRIS FAMILY COUNSELING AND CRISIS CENTER
FOR THE PROVISION OF SUPERVISED FAMILY TIME (PARENT-CHILD) VISITATION
SERVICES
TERM:
FROM: FEBRUARY 1, 2026 TO: JUNE 30, 2027
SCOPE OF WORK:
Contractor will provide supervision of family time (parent-child) visitation for families in Mono County
who are receiving child welfare services from the Department of Health and Human Services, Social
Servcies Division, and who require the service of a trained, neutral professional to monitor family time
visitation.
Contractor will provide qualified, trained Supervised Visitation Monitors. The Supervised Visitation
Monitors will provide supervised visitation in the location that is most appropriate and safe for the
family. Locations for visitation may be in one of the following locations: County Community Center
and/or Wellness Center, Wild Iris office, Department of Health & Human Services Offices (located in
Mammoth Lakes, Bridgeport, and Walker), public park, or other location as agreed upon by all parties.
The Supervised Visitation Monitors will be qualified and trained per the California Rules of Court
Standard 5.20: “Uniform standards of practice for providers of supervised visitation,” and meet the
qualifications of a professional provider as outlined in Family Code Section 3200.
Contractor will assure the safety and welfare of the child, adults, and providers of supervised visitation. If
the Visitation Monitor observes any behaviors on the part of the parents that causes suspicion about child
abuse, the Visitation Monitor will follow their duty as a Mandated Reporter and make a Suspected Child
Abuse
Report,
per
California
Penal
Code
section
11166.
Supervised Visitation Monitors will write a detailed summary and description following each family time
visitation and will provide written documentation on a timely basis to the referring party.

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ATTACHMENT B
AGREEMENT BETWEEN THE COUNTY OF MONO
AND WILD IRIS FAMILY COUNSELING AND CRISIS CENTER FOR
THE PROVISION OF SUPERVISED FAMILY TIME (PARENT-CHILD) VISITATION
SERVICES
TERM:
FROM: FEBRUARY 1, 2026 TO: JUNE 30, 2027
SCHEDULE OF FEES:
Not withithstanding Paragraph 3.E. above, Contractor shall submit an invoice for expenses during the month
following the delivery of services at an hourly rate of $100/hour, not to exceed $200,000 for the term of the
contract. All hourly rates are inclusive. No travel, mileage, housing, or per diems shall be invoiced to Mono
County.
See Attachment B1, incorporated herein by this reference (optional).

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OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT

January 13, 2026
Health And Human Services
Continuation of the Declared Local Health Emergency for the Pack
Fire of November 2025

PERSONS APPEARING BEFORE
THE BOARD
AGENDA DESCRIPTION
The Health and Human Services Department is recommending that the Board of Supervisors continue
the local health emergency declared on November 18, 2025, in response to the November 13, 2025 Pack
Fire in Mono County.
RECOMMENDED ACTION:
Adopt and instruct the Chair of the Board to execute the attached Resolution to Continue the Local Health
Emergency due to the November 13, 2025 Pack Fire.
FISCAL IMPACT:
There is no fiscal impact related to the continuance of this local health emergency, but the proclamation
of local health emergency could allow the County to seek recovery of eligible costs from the State of
California. The County will incur costs associated with the response to and recovery from the local health
emergency.
CONTACT NAME: Kathy Peterson, Health And Human Services Director
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Resolution Local Health Continue
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
Health And Human Services
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Counsel
County Administrative Office

Created/Initiated - 12/16/2025
Approved - 01/07/2026
Approved - 01/07/2026
Approved - 01/07/2026
Final Approval - 01/07/2026

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R26-__
A RESOLUTION OF THE MONO COUNTY
BOARD OF SUPERVISORS TO CONTINUE THE LOCAL HEALTH EMERGENCY
FOR THE NOVEMBER 13, 2025 PACK FIRE
WHEREAS, pursuant to Section 101080 of the California Health and Safety Code, the
existence of a local health emergency was declared by the County Health Officer on November
16, 2025, and ratified by the Board of Supervisors (Board) on November 18, 2025, due to
conditions of disaster or of extreme peril to the safety of persons and property arising from the
November 13, 2025 Pack Fire; and

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WHEREAS, the Pack Fire is an ongoing local health emergency in the County, whose
conditions have included post-fire hazards in the form of burned common household hazardous
materials and contaminated ash, soot and fire debris remaining in the burn zones and surrounding
areas. These conditions are or will likely be beyond the control of the resources of the County
and require the combined forces of other political subdivisions and the ongoing need for federal
and/or State financial assistance. To the extent which departments continue to engage in essential
emergency-related activities that are dependent on the local health emergency remaining in effect;
and
WHEREAS, there continues to be conditions of disaster or of extreme peril to the safety
of persons and property arising from the Pack Fire, and to mitigate the risks to health created by
the fires and post-fire health hazards, which include the presence of common household items
burned in the fire that created contaminated ash and fire debris, must be removed, transported,
and disposed of from properties in accordance with federal and State standards, which is an ongoing effort; and
WHEREAS, Health and Safety Code Section 101080 require the Board to review the
need for a declared local health emergency to remain in effect at least once every 30 days, until it
is terminated by the Board at the earliest possible date that conditions warrant; and
WHEREAS, the Board has reviewed the need to continue the local emergency for the
Pack Fire, which was already ratified on November 18, 2025; and
WHEREAS, the Board determines there continues to exist conditions of disaster or of
extreme peril to the health and safety of people arising from the local health emergency for the
Pack Fire such that continuation of this local health emergency is warranted.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of Supervisors of
the County of Mono that the local health emergency due to the Pack Fire continues to exist and is
hereby extended for thirty (30) additional days, unless sooner terminated by the Board.
-1-

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1
2

The foregoing resolution was on the 13th day of January 2026, adopted by the Board of
Supervisors of the County of Mono.

3

AYES:

4

NOES:

5

ABSENT:

6

ABSTAIN:

7
8
9
10

/
//
///
////

11

________________________
Jennifer Kreitz, Chair
Mono County Board of Supervisors

12
13
14
15

ATTEST:

APPROVED AS TO FORM:

______________________________
Clerk of the Board

___________________________
County Counsel

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17
18
19
20
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22
23
24
25
26
27
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29
30
31
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-2-

Page 29 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Information Technology
Addendum to Microsoft Office 365 Enterprise Agreement

AGENDA DESCRIPTION
An addendum to increase the contract total by $45,000 for a total of $345,000. This increase is needed to
cover the costs of adding additional Microsoft licensing created by newly created positions throughout the
organization. There are no new funds being requested. The funds for the increase will come from the
Tech Refresh Internal Service Fund balance.
RECOMMENDED ACTION:
Approve an addendum in the amount of $45,000 to the existing Microsoft Office 365 Enterprise
Agreement increasing the total contract amount to $345,000 and authorize the Information Technology
Director to sign the agreement on behalf of the County.
FISCAL IMPACT:
This is an addendum to increase the contract total by $45,000 for a total of $345,000. This increase is
needed to cover the costs of adding additional Microsoft licensing created by newly created positions
throughout the organization. There are no new funds being requested. The funds for the increase will
come from the Tech Refresh Internal Service Fund balance. An ATR has been submitted for approval
pending approval of this addendum.
CONTACT NAME: Mike Martinez, IT Director
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Microsoft Contract
2.
Participation Agreement
3.
Minute Order Microsoft Office 365
4.
Microsoft Office 365 True-up Dell Inv 10788461406
HISTORY:
Information Technology
Information Technology
Finance
County Counsel
County Administrative Office

Created/Initiated - 12/29/2025
Approved - 12/29/2025
Approved - 12/29/2025
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 30 of 120

Program Signature Form
5-0000010719307

MBA/MBSA number

Agreement number

8084445

Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the
associated active number be indicated here, or listed below as new.

For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.

Contract Document

Number or Code

<Choose Agreement>
<Choose Agreement>
<Choose Agreement>
<Choose Agreement>
<Choose Agreement>
Enterprise Enrollment
<Choose Enrollment/Registration>
<Choose Enrollment/Registration>
<Choose Enrollment/Registration>
<Choose Enrollment/Registration>
Product Selection Form
Amendment

Document Number or Code
Document Number or Code
Document Number or Code
Document Number or Code
Document Number or Code
X20-10635
Document Number or Code
Document Number or Code
Document Number or Code
Document Number or Code
2581969.002
M97 (New)

By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.

Customer
Name of Entity (must be legal entity name)* Mono County
Signature* Rhonda Duggan (Dec 6, 2023 10:38 PST)
Printed First and Last Name* Rhonda Duggan
Printed Title Supervisor
Signature Date*
Dec 6, 2023
Tax ID
* indicates required field

ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020)

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Microsoft Affiliate
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)

Agreement Effective Date
(may be different than Microsoft’s signature date)

Optional 2nd Customer signature or Outsourcer signature (if applicable)

Customer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field

Outsourcer
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires additional contacts or is reporting multiple previous Enrollments, include the
appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6880 Sierra Center Parkway
Reno, Nevada 89511
USA

ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020)

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Enterprise Enrollment

State and Local

Enterprise Enrollment number

Framework ID

(Microsoft to complete)

(if applicable)

Previous Enrollment number
(Reseller to complete)

9174872

This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online
Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form,
and other forms that may be required, and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment,
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensing/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.

Terms and Conditions
1.

Definitions.

Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
“Additional Product” means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
“Community” means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements.

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Membership in the Community is ultimately at Microsoft’s discretion, which may vary by Government
Community Cloud Service.
“Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
“Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
“Expiration Date” means the date upon which the Enrollment expires.
“Federal Agency” means a bureau, office, agency, department or other entity of the United States
Government.
“Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
“Government Community Cloud Services” means Microsoft Online Services that are provisioned in
Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
“Industry Device” (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) (“Industry Program”). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
“Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
“Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access
a virtual desktop infrastructure (“VDI”). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
“Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
“Reseller” means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre- and post-transaction assistance related to this agreement;
“Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.

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"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer’s state and
located within Customer’s state’s jurisdiction and geographic boundaries.
“Tribal Entity” means a federally-recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
“Use Rights” means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site and updated from
time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the
Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product.
“Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successor site.

2.

Order requirements.
a. Minimum order requirements. Enrolled Affiliate’s Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate’s use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term “price” refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f.

Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.

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(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true-up in the
Product Terms or (2) included as part of other Licenses.
g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true-up order, or the prior
anniversary date and submit a true-up order that accounts for any increase.
(iii) Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true-up order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they
were ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services that are not a part of an Enterprise-wide purchase,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(v) Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate’s authorized
representative.
(vi) True-up order period. The true-up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The thirdyear true-up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate

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may submit true-up orders more often to account for increases in Product usage, but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii)Late true-up order. If the true-up order or update statement is not received when due,
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled “Adding new Products not
previously ordered,” then for additional step-up Licenses, by following the true-up order
process.

3.

i.

Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.

j.

Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.

Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for all
Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate’s prices for each Product or Service will be established by its
Reseller. Except for Online Services designated in the Product Terms as being exempt from
fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level,
Microsoft’s prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term. Microsoft’s prices to Resellers are reestablished
at the beginning of the renewal term.

4.

Payment terms.

For the initial or renewal order, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual
installments. . The first installment will be invoiced upon Microsoft’s acceptance of this Enrollment and
remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent
orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront
for Online Services and upfront for all other Licenses.

5.

End of Enrollment term and termination.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or by signing a new
Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.

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Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month-to-month (“Extended Term”) is available. During the Extended
Term, Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled
Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft
at least 30 days prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first year of the
Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service. Cancellation will be effective at the end of the month following
30 days after Microsoft has received or issued the notice.
(iii) Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
“Termination for cause” section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the “Early
Termination” Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.

6.

Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non-Government Community Cloud Services also apply

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to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States.
(ii) Additional European Terms, as set forth in the Use Rights, will not apply.
(iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.

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Enrollment Details
1.

Enrolled Affiliate’s Enterprise.
a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s
Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of
Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities.
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the
Enterprise to include the largest number of Affiliates:
Enrolled Affiliate only
Enrolled Affiliate and all Affiliates
Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):

Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded:

b. Please indicate whether the Enrolled Affiliate’s Enterprise will include all new Affiliates acquired
after the start of this Enrollment: Exclude future Affiliates

2.

Contact information.

Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
https://www.microsoft.com/licensing/servicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others. The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)* Mono County
Contact name* First Milan Last Salva
Contact email address* [email protected]
Street address* 1290 Tavern Road
City* Mammoth Lakes

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State* CA
Postal code* 93546-6601
(Please provide the zip + 4, e.g. xxxxx-xxxx)
Country* United States
Phone* (760) 924-1696
Tax ID
* indicates required fields
b. Notices contact and Online Administrator. This contact (1) receives the contractual notices,
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping-up prior to a true-up order.
Same as primary contact (default if no information is provided below, even if the box is not
checked).
Contact name* First
Last
Contact email address*
Street address*
City*
State*
Postal code*
(Please provide the zip + 4, e.g. xxxxx-xxxx)
Country*
Phone*
Language preference. Choose the language for notices. English
This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
* indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true-up order.
Same as notices contact and Online Administrator (default if no information is provided
below, even if box is not checked)
Contact name*: First
Last
Contact email address*
Phone*
This contact is from a third party organization (not the entity). Warning: This contact
receives personally identifiable information of the entity.
* indicates required fields
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* Dell Inc.
Street address (PO boxes will not be accepted)* One Dell Way
City* Round Rock
State* TX
Postal code* 78682
Country* United States
Contact name* Government Contract Admin
Phone* 847-465-3700
Contact email address* [email protected]
* indicates required fields

EA20201EnrGov(US)SLG(ENG)(Oct2019)

Page 9 of 10
Document X20-10635

Page 41 of 120

By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature*
Printed name* RoseAnn Bretzmann
Printed title* Analyst
Date* 11/21/2023
* indicates required fields
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager (CSM) contact

3.

Financing elections.

Is a purchase under this Enrollment being financed through MS Financing?

Yes,

No.

If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.

EA20201EnrGov(US)SLG(ENG)(Oct2019)

Page 10 of 10
Document X20-10635

Page 42 of 120

Page 43 of 120

Page 44 of 120

Page 45 of 120

Page 46 of 120

Participation Agreement
This Participation Agreement (this “Agreement”) is entered into by and between Mono County,
California (the “County”) and Dell Marketing L.P. (“Contractor”), with an effective date of December
1, 2023.
WHEREAS, the County of Riverside and Microsoft Corporation are parties to that certain
Microsoft Enterprise Agreement (Master Agreement No. 8084445; the “Master Agreement”); and
WHEREAS, Contractor and the County of Riverside are parties to that certain Licensing
Solution Provider Agreement Number PSA-0001524 dated October 22, 2019 (the “LSPA”); and
WHEREAS, the County wishes to order certain product licenses, receive support, and
otherwise participate as an Enrolled Affiliate (as defined in the LSPA), under and in accordance
with the terms of the LSPA; and
WHEREAS, Contractor wishes to permit the County to become an Enrolled Affiliate in
accordance with and subject to the terms of this Agreement.
NOW THEREFORE, in consideration of the premises set forth herein, and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the County
and Contractor hereby agree as follows:

1. Defined Terms; Recitals. Capitalized terms used herein and not otherwise defined shall

have the meanings set forth in the LSPA and the Master Agreement. The foregoing recitals
are incorporated into and made a part of this Agreement.
2. Enrollment. As a condition to the County’s participation as an Enrolled Affiliate under the

LSPA, and by its signature of this Agreement, the County agrees to complete the
enrollment and comply with and be bound by all terms and conditions set forth in the LSPA
and the Master Agreement. Subject to such completion and compliance, the parties agree
that the County shall constitute an Enrolled Affiliate. The County represents and warrants
that it meets and will continue to meet throughout the term of this Agreement, the definition
of “Enrolled Affiliate” set forth in the LSPA and the Master Agreement.
3. Term. The term of this Agreement shall commence on December 1, 2023 and will continue

through November 30, 2026, unless terminated earlier in accordance with the LSPA or the
Master Agreement.
4. Entire Agreement. This Agreement, the LSPA, and the Master Agreement constitute the

entire agreement between the parties with respect to the subject matter hereof and all
agreements and representations between the parties made or dated prior to the date
hereof. In the event of any conflict between this Agreement and the LSPA or the Master
Agreement, the terms of the LSPA and the Master Agreement shall control. The County
shall be bound by the terms of any subsequent amendment, modification, supplement,
rider, addendum, renewal, extension or replacement of the LSPA or the Master Agreement,
whether or not the County is a signatory thereto or had knowledge or received notice
thereof.
5. Vendor Contact Information: Sam Andrews, (512) 720-4469, [email protected]

(Signatures follow on next page)

Page 47 of 120

IN WITNESS WHEREOF, the parties have entered into this Agreement as of December 1, 2023

MONO COUNTY, CALIFORNIA

DELL MARKETING L.P.

BY:Rhonda Duggan (Dec 6, 2023 10:38 PST)

BY:

NAME: Rhonda Duggan

NAME:

Alex Medrano

TITLE: Supervisor

TITLE:

Senior Legal Counsel

DATE:

Dec 6, 2023

DATE:

Page 48 of 120

BOARD OF SUPERVISORS
COUNTY OF MONO
P.O. BOX 715, BRIDGEPORT, CA 93517
Queenie Barnard
Clerk of the Board

REGULAR MEETING of
December 5, 2023
MINUTE ORDER
M23-271
Agenda Item #5c.

TO:

Information Technology

SUBJECT:

Microsoft Office 365 Enterprise Agreement Renewal

Approved and authorized Board Chair to sign contract with Microsoft for the Riverside
County Master Agreement (Microsoft Enterprise Agreement) for the period December 1,
2023, through November 30, 2026, and a not-to-exceed amount of $300,000.
Kreitz moved; Salcido seconded
Vote: 5 Yes, 0 No
M23-271

Page 49 of 120

US377498020-CA US_84

10788461406

DELL MARKETING L.P.
One Dell Way
Round Rock, TX 78682

FID Number: 74-2616805
Inquiries: www.dell.com/ordersupport/
Dell Online: http://www.dell.com

Invoice

BILL TO:

SHIP TO:

MONO COUNTY
MONO COUNTY IT DEPT
PO BOX 556
BRIDGEPORT, CA 93517-0556

SEE BELOW

PLEASE REVIEW DELL'S TERMS & CONDITIONS OF SALE AND POLICIES , WHICH GOVERN THIS TRANSACTION
VIEW YOUR ORDER DETAILS ONLINE

Invoice No: 10788461406
Purchase Order:
Payment Terms:
Due Date:
Invoice Date:
Order Date:
Sales Rep:
Item
Number

Customer No: 23625255
MLIT-20241120
45 Days Inv.
01/25/2025
12/11/2024
12/09/2024
Lisa M Martin

Order No: SEE BELOW

Shipped Via:
Customer Agreement #:
Contract Code:
Waybill Number:
Contract Name:

Description

Page 1 of 4

SEE BELOW
0
SEE BELOW

Qty

Unit

Unit Price

Amount

SHIP TO:
MONO COUNTY
MILAN SALVA
1290 TAVERN RD
MAMMOTH LAKES, CA 93546-6601

USD

FOR SHIPMENTS TO CALIFORNIA, A STATE ENVIRONMENTAL FEE OF UP TO $6 PER ITEM WILL
BE ADDED TO INVOICES FOR ALL ORDERS CONTAINING A DISPLAY GREATER THAN 4 INCHES.
PLEASE KEEP ORIGINAL BOX FOR ALL RETURNS. COMPREHENSIVE ONLINE CUSTOMER CARE
INFORMATION AND ASSISTANCE IS A CLICK AWAY AT WWW.DELL.COM/PUBLIC-ECARE TO
ANSWER A VARIETY OF QUESTIONS REGARDING YOUR DELL ORDER.

DETACH AT LINE AND RETURN WITH PAYMENT

$

46,267.93

Ship. &/or Handling:

$

0.00

ENVIRO FEE:
$
Taxable:
$
0.00 Tax:
Non-Taxable:
$
$
46,267.93
Invoice Total:
$

0.00

0.00
46,267.93

USD

Invoice Number: 10788461406

Sub-Total:

$

46,267.93

Customer Name: MONO COUNTY

Ship. &/or Handling:

$

0.00

ENVIRO FEE:

$

0.00

Customer Number:
Purchase Order: MLIT-20241120

Make check payable / remit to :
Dell Marketing L.P.
C/O Dell USA L.P.
PO Box 910916
Pasadena, CA 91110-0916

Sub-Total:

Electronics Payments
Dell Marketing L.P.
PNC Bank
ABA#: 043-000-096
Acct#:
Swift code : P
Online ACH Payment
Log in to your MyFinancials account https://mfm.dell.com/

Taxable:
$
0.00 Tax:
Non-Taxable:
$
$
46,267.93
Invoice Total:
$

46,267.93

Balance Due:

46,267.93

$

0.00

Amount Enclosed:

0107884614060000004626793000000236252558

Page 50 of 120

US377498020-CA US_84

10788461406

DELL MARKETING L.P.
One Dell Way
Round Rock, TX 78682

FID Number: 74-2616805
Inquiries: www.dell.com/ordersupport/
Dell Online: http://www.dell.com

Invoice

BILL TO:

SHIP TO:

MONO COUNTY
MONO COUNTY IT DEPT
PO BOX 556
BRIDGEPORT, CA 93517-0556

SEE BELOW

PLEASE REVIEW DELL'S TERMS & CONDITIONS OF SALE AND POLICIES , WHICH GOVERN THIS TRANSACTION
VIEW YOUR ORDER DETAILS ONLINE

Invoice No: 10788461406
Purchase Order:
Payment Terms:
Due Date:
Invoice Date:
Order Date:
Sales Rep:
Item
Number

Customer No: 23625255
MLIT-20241120
45 Days Inv.
01/25/2025
12/11/2024
12/09/2024
Lisa M Martin

Order No: SEE BELOW

Shipped Via:
Customer Agreement #:
Contract Code:
Waybill Number:
Contract Name:

Description

Page 2 of 4

SEE BELOW
0
SEE BELOW

Qty

Unit

Unit Price

Amount

TAX AMT
$

0.00

ENVIRO FEE
$

METHOD:

AD216133
AD216130
AD216132
AD216131
AD216110
AD216106
AD216107
AD216105
AD216104
AD216103
AD216108
AD216109

WAYBILLS:
MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL,
MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL,
MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL,
MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL, MS-VIRTUAL
VLA OFFICE365 PLAN G1 SHRDSVR PER USER MONTHLY SUBLIC ALL LANGS
VLA OFFICE365 PLAN G1 SHRDSVR PER USER MONTHLY SUBLIC ALL LANGS
VLA OFFICE365 PLAN G1 SHRDSVR PER USER MONTHLY SUBLIC ALL LANGS
VLA OFFICE365 PLAN G1 SHRDSVR PER USER MONTHLY SUBLIC ALL LANGS
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL
VLA ENT MOBANDSEC E3 GCC SHARED ALNG MONTHLYSUB ADDON TO USR CR
CAL

0.00

CHARGES: $

0.00

6
2
4
2
26

EA
EA
EA
EA
EA

266.35
243.52
258.74
251.13
294.35

1,598.10
487.04
1,034.96
502.26
7,653.10

5

EA

260.71

1,303.55

4

EA

269.12

1,076.48

2

EA

252.30

504.60

1

EA

243.89

243.89

3

EA

227.07

681.21

2

EA

277.53

555.06

5

EA

285.94

1,429.70

Page 51 of 120

US377498020-CA US_84

10788461406

DELL MARKETING L.P.
One Dell Way
Round Rock, TX 78682

FID Number: 74-2616805
Inquiries: www.dell.com/ordersupport/
Dell Online: http://www.dell.com

Invoice

BILL TO:

SHIP TO:

MONO COUNTY
MONO COUNTY IT DEPT
PO BOX 556
BRIDGEPORT, CA 93517-0556

SEE BELOW

PLEASE REVIEW DELL'S TERMS & CONDITIONS OF SALE AND POLICIES , WHICH GOVERN THIS TRANSACTION
VIEW YOUR ORDER DETAILS ONLINE

Invoice No: 10788461406
Purchase Order:
Payment Terms:
Due Date:
Invoice Date:
Order Date:
Sales Rep:

Customer No: 23625255
MLIT-20241120
45 Days Inv.
01/25/2025
12/11/2024
12/09/2024
Lisa M Martin

Shipped Via:
Customer Agreement #:
Contract Code:
Waybill Number:
Contract Name:

Order No: SEE BELOW

Page 3 of 4

SEE BELOW
0
SEE BELOW

Item
Number

Description

Qty

Unit

Unit Price

Amount

AD216084

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR

20

EA

704.55

14,091.00

5

EA

624.03

3,120.15

2

EA

603.90

1,207.80

2

EA

644.16

1,288.32

3

EA

543.51

1,630.53

1

EA

583.77

583.77

1

EA

684.42

684.42

10

EA

208.25

2,082.50

6
4
2
2

EA
EA
EA
EA

80.85
78.54
73.92
202.30

485.10
314.16
147.84
404.60

2
36
5
4
2
1
3
2
7

EA
EA
EA
EA
EA
EA
EA
EA
EA

76.23
52.15
46.19
47.68
44.70
43.21
40.23
49.17
50.66

152.46
1,877.40
230.95
190.72
89.40
43.21
120.69
98.34
354.62

MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD216081

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR
MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD216080

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR
MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD216082

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR
MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD216078

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR
MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD216079

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR
MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD216083

VLA O365GOVG3 SHRDSVR ALNG SUBSVL MVL PERUSR
MfgPartNum : AAA-11894
MfgName : MICROSOFT CORPORATION

AD215986
AD215990
AD215989
AD215987
AD215985
AD215988
AD215662
AD215658
AD215659
AD215657
AD215656
AD215655
AD215660
AD215661

VLA EXCHANGE ONLINE PLAN G2 SHRDSVR PER USER MONTHLY SUBLIC ALL
LANG
VLA EXCHANGE ONLINE ARCHIVE G SHRDSVR PER USER SUBLIC ALL LANGS
VLA EXCHANGE ONLINE ARCHIVE G SHRDSVR PER USER SUBLIC ALL LANGS
VLA EXCHANGE ONLINE ARCHIVE G SHRDSVR PER USER SUBLIC ALL LANGS
VLA EXCHANGE ONLINE PLAN G2 SHRDSVR PER USER MONTHLY SUBLIC ALL
LANG
VLA EXCHANGE ONLINE ARCHIVE G SHRDSVR PER USER SUBLIC ALL LANGS
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER
VLA DEFENDER O365 P1 GCC SUB PER USER

Order Number(s): 1013393609, 1013394161, 1013394318, 1013394539, 1013394662

Page 52 of 120

US377498020-CA US_84

10788461406

DELL MARKETING L.P.
One Dell Way
Round Rock, TX 78682

FID Number: 74-2616805
Inquiries: www.dell.com/ordersupport/
Dell Online: http://www.dell.com

BILL TO:

SHIP TO:

MONO COUNTY
MONO COUNTY IT DEPT
PO BOX 556
BRIDGEPORT, CA 93517-0556

SEE BELOW

Invoice

PLEASE REVIEW DELL'S TERMS & CONDITIONS OF SALE AND POLICIES , WHICH GOVERN THIS TRANSACTION
VIEW YOUR ORDER DETAILS ONLINE

Invoice No: 10788461406
Purchase Order:
Payment Terms:
Due Date:
Invoice Date:
Order Date:
Sales Rep:

Customer No: 23625255
MLIT-20241120
45 Days Inv.
01/25/2025
12/11/2024
12/09/2024
Lisa M Martin

Shipped Via:
Customer Agreement #:
Contract Code:
Waybill Number:
Contract Name:

Order No: SEE BELOW

Page 4 of 4

SEE BELOW
1
0
SEE BELOW

Contract Name: County of Riverside LSP Agreement for Microsoft

To make a payment or access your account details online, please visit MyFinancials at https://mfm.dell.com

Page 53 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT

January 13, 2026
County Administrative Office
Appropriation Transfer Request (ATR) for Microsoft Office 365
Enterprise Agreement Addendum

PERSONS APPEARING BEFORE
THE BOARD
AGENDA DESCRIPTION
An unanticipated true-up invoice of $46,267.93 for Microsoft Office 365 Subscription licenses in FY 24/25
was received in the current fiscal year. This true-up invoice used up a portion of funds that were allocated
for the third (and final) year of this contract. Funds are available in the ISF fund balance as we have
collected revenue from departments for FY 25/26. Current fund balance is $488,002.54
RECOMMENDED ACTION:
Approve this Appropriation Transfer Request for the use of fund balance to pay the final invoice of the
Microsoft 365 contract.
FISCAL IMPACT:
Requested Appropriation Transfer Request to cover the final invoice of the contract for the Microsoft
Office 365 Enterprise agreement, totaling $46,267.93. There is available fund balance of $488,002.54
that will be used for this request.
CONTACT NAME:
PHONE/EMAIL: /
ATTACHMENTS:
1.
IT ISF 653 ATR Form 2025-26
HISTORY:
County Administrative Office
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
Finance
County Counsel
County Administrative Office

Created/Initiated - 01/02/2026
Approved - 01/07/2026
Approved - 01/07/2026
Approved - 01/08/2026
Final Approval - 01/08/2026

Page 54 of 120

COUNTY OF MONO
APPROPRIATION TRANSFER REQUEST
Department: Information Technology

Fiscal Year: 2025-26

Budget Unit (XXX-XX-XXX) 653-17-150
Prepared by: Juliana Zamarripa

Date: 12/23/2025
Phone:

760-932-5503

This 'Appropriation Transfer Request Form' is to be used to make changes to the FY 2025-26 budget. Increases to
revenue and expenses will be entered as a positive number while decreases will be entered as a negative. Any
adjustments affecting revenue, are across funds, or change the total budget unit appropriation will need board
approval. Please attach a balance sheet report for any planned use of Fund Balance.
Revenue adjustment
Account Number

Account Name

Approved Budget

XXX-XX-XXX-XXXXX

$XX,XXX.XX

Adjustment

Adjusted Budget

$XX,XXX.XX

$XX,XXX.XX

0
0

0
0
0
0
0
0
0
0
Revenue Adjustment Total:

0

0

Expense adjustment
Account Number

Account Name

Approved Budget

XXX-XX-XXX-XXXXX

653-17-150-32020

Software Expenses

Adjustment

Adjusted Budget

$XX,XXX.XX

$XX,XXX.XX

$XX,XXX.XX

611701.00

45000

656701
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Expenditure Adjustment Total:

45000

Budget Total Request (If greater than $0 explain on page 2)

45000

Budget Transfer Request FY 2025-26

656701

Page 1

Page 1

Page 55 of 120

COUNTY OF MONO
APPROPRIATION TRANSFER REQUEST
Explanation
Please address the following for the Budget adjustment requested: (Attach memo if necessary)
1 - Why is there a need for the requested Budget adjustment? What has changed since budget adoption?

We are requesting a budget adjustment due to an unanticipated true-up invoice of $46,267.93 for
Microsoft Office365 Subscription licenses in FY 24/25. This true-up invoice used up a portion of funds
that were allocated for the third (and final) year of this contract.

2 - Why are funds available for the budget adjustment? If total is not zero explain where funds are coming from
and make a statement of current fund balance before adjustment. (Fund Balance use requires attached Balance
Sheet report)

We are not requesting funds from General Fund. Funds are available in the ISF fund balance as we
have collected revenue from departments for FY 25/26. Current fund balance is $488,002.54

3 - Is this a non-recurring event or should this be reflected in next years budget?

Non-recurring

Budget Request detail
 Board Approval not required
✔
Board Approval required

 Request for Contingency
1. Department Head - Signature

2. Budget Officer - Signature

3. Finance Director - Signature

4. CAO - Signature

Page 2

Page 56 of 120

County of Mono

Statement of Net Assets - For Fund Technology Refresh ISF - Proprietary consolidated
For Period Ending 12/23/2025

Assets

Current
Cash
Cash
Fixed
Non-Spendable
Capital Assets
Contra-Asset
Accumulated Depreciation
Total Assets

Activities Business Type

Activities Internal Service

Total

0.00

846,968.44

846,968.44

0.00

528,117.62

528,117.62

0.00
0.00

(179,549.16)
1,195,536.90

(179,549.16)
1,195,536.90

0.00
0.00
0.00

(77,927.73)
77,927.73
0.00

(77,927.73)
77,927.73
0.00

Prior years unreserved, undesignated fund balance
Excess (deficiency) of revenues over (under) expenditures
Assigned
Non-Spendable
Reserve For Capital Assets
Unassigned
Unrestricted
Fund Balance
Total Equity

0.00
0.00

117,355.18
574,480.08

117,355.18
574,480.08

0.00

15,699.10

15,699.10

0.00
0.00

488,002.54
1,195,536.90

488,002.54
1,195,536.90

Total of Liabilities and Fund balances

0.00

1,195,536.90

1,195,536.90

Liability

Current
Debt
Encumbrance
Reserved for Encumbrance
Total Liability

Equity

Page 57 of 120

IT ISF 653 ATR Form 2025-26
Final Audit Report
Created:

2025-12-29

By:

Juliana Zamarripa ([email protected])

Status:

Signed

Transaction ID:

CBJCHBCAABAARPtA7e5TETLxIdbcL_E4rFb_Co2nlL7q

2025-12-31

"IT ISF 653 ATR Form 2025-26" History
Document created by Juliana Zamarripa ([email protected])
2025-12-29 - 9:58:41 PM GMT- IP address: 162.252.90.161

Document emailed to Mike Martinez ([email protected]) for signature
2025-12-29 - 10:00:46 PM GMT

Email viewed by Mike Martinez ([email protected])
2025-12-29 - 10:02:27 PM GMT- IP address: 162.252.88.209

Document e-signed by Mike Martinez ([email protected])
Signature Date: 2025-12-29 - 10:03:00 PM GMT - Time Source: server- IP address: 162.252.88.209

Document emailed to Stephanie Trujillo ([email protected]) for signature
2025-12-29 - 10:03:03 PM GMT

Email viewed by Stephanie Trujillo ([email protected])
2025-12-30 - 4:36:43 AM GMT- IP address: 162.252.88.212

Document e-signed by Stephanie Trujillo ([email protected])
Signature Date: 2025-12-30 - 4:37:36 AM GMT - Time Source: server- IP address: 162.252.88.212

Document emailed to Leslie Chapman ([email protected]) for signature
2025-12-30 - 4:37:38 AM GMT

Email viewed by Leslie Chapman ([email protected])
2025-12-30 - 8:25:17 PM GMT- IP address: 162.252.90.161

Document e-signed by Leslie Chapman ([email protected])
Signature Date: 2025-12-30 - 8:27:03 PM GMT - Time Source: server- IP address: 162.252.90.161

Document emailed to Sandra Moberly ([email protected]) for signature
2025-12-30 - 8:27:05 PM GMT

Page 58 of 120

Email viewed by Sandra Moberly ([email protected])
2025-12-31 - 1:52:31 AM GMT- IP address: 104.28.123.103

Document e-signed by Sandra Moberly ([email protected])
Signature Date: 2025-12-31 - 6:59:50 AM GMT - Time Source: server- IP address: 68.4.205.96

Agreement completed.
2025-12-31 - 6:59:50 AM GMT

Page 59 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Emergency Management
10 minutes
Pack Fire Update and Consider Continuation of Emergency
Declarations
Christine Bouchard, Assistant County Administrative Officer

AGENDA DESCRIPTION
Review of continuing need for the Board of Supervisors' November 18, 2025, Declaration of Local
Emergency for the Pack Fire, adopted in Resolution R25-092.
RECOMMENDED ACTION:
Find that there is a need to continue the local state of emergency declared by the Board of Supervisors
on November 18, 2025 as a result of the Pack Fire and adopt proposed resolution continuing the state of
local emergency.
FISCAL IMPACT:
Continuation of the emergency declarations is necessary for the County's eligibility to receive disaster
assistance funds to reimburse eligible costs.
CONTACT NAME: Christine Bouchard, Assistant County Administrative Officer
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Staff Report__pack fire edited 1.13.26
2.
Pack Fire Local Emergency Continuation
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Administrative Office
Finance
County Counsel
County Administrative Office

Created/Initiated - 12/16/2025
Approved - 12/23/2025
Approved - 01/02/2026
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 60 of 120

County Counsel
Christopher L. Beck

COUNTY COUNSEL
Mono County

Assistant County Counsel
Emily R. Fox
Deputy County Counsel
Jeff Hughes

To:

Telephone
760-924-1700

OFFICE OF THE

South County Offices
P.O. BOX 2415
MAMMOTH LAKES, CALIFORNIA 93546

Risk Manager
Jay Sloane
____________
Paralegal
Kevin Moss

Board of Supervisors

From: E. Fox
Date: January 13, 2026
Re:

Review of Pack Fire Emergency Declaration

Strategic Plan Focus Area(s) Met
A Thriving Economy
Safe and Healthy Communities
Mandated Function
Sustainable Public Lands
Workforce & Operational Excellence
Discussion
On November 18, 2025, the Board of Supervisors declared a state of local emergency under the
California Emergency Services Act (CESA) (Cal. Gov’t Code § 8630) for the Pack Fire, which
ravaged McGee Creek on November 13, 2025. Under the CESA, the Board must review the need
for continuing the local emergency at least once every 60 days until it terminates the emergency.
The Board must terminate the local emergency at the earliest possible date that conditions
warrant.
The Emergency Management Director will provide an update and overview of the current
conditions surrounding the fire and recovery that warrant continuing the local state of
emergency.
If you have any questions regarding this item, please call or email me at (760) 924-1712 or
[email protected].

Page 61 of 120

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R26-__

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A RESOLUTION OF THE MONO COUNTY
BOARD OF SUPERVISORS CONTINUING A STATE OF LOCAL EMERGENCY FOR
THE PACK FIRE
WHEREAS, on November 18, 2025, the Board of Supervisors adopted Resolution R25-092
ratifying the declaration of a local emergency due to the Pack Fire, which ravaged the
community of McGee Creek on November 13, 2025; and
WHEREAS, the California Emergency Services Act, the Board must review the need for
continuation of the state of local emergency at least once every 60 days until it determines that
the conditions of a local emergency no longer exist; and
WHEREAS, the severe conditions that precipitated a declaration of local emergency persist as
recovery efforts continue.
NOW, THEREFORE, THE BOARD OF SUPERVISORS OF THE COUNTY OF MONO
RESOLVES that: there is an ongoing need for a declaration of local emergency and the local
emergency as declared in R25-092 shall be continued for at least another 60 days.
PASSED, APPROVED and ADOPTED this 13th day of January 2026, by the following vote,
to wit:

20

AYES:

21

NOES:

22
23

ABSENT:

24

ABSTAIN:

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/
//
///
////

30

________________________
Jennifer Kreitz, Chair
Mono County Board of Supervisors

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Page 62 of 120

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ATTEST:

APPROVED AS TO FORM:

______________________________
Clerk of the Board

___________________________
County Counsel

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Page 63 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Emergency Management
15 minutes
Emergency Management Update
Christine Bouchard, Assistant Administrative Officer

AGENDA DESCRIPTION
Regular update regarding Emergency Management projects.
RECOMMENDED ACTION:
None, informational only. Provide any desired direction to staff.
FISCAL IMPACT:
None.
CONTACT NAME: Christine Bouchard, Assistant County Administrative Officer
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
None
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors

Created/Initiated - 12/29/2025
Final Approval - 01/02/2026

Page 64 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
County Counsel
10 minutes
Resolution Enabling Construction of Accessory Dwelling Unit Prior
to Primary Residence to Facilitate Pack Fire Recovery
Emily Fox, Assistant County Counsel

AGENDA DESCRIPTION
A Resolution Permitting the Construction of an Accessory Dwelling Unit Prior to the Construction of a
Primary Residence to Facilitate Pack Fire Recovery
RECOMMENDED ACTION:
Adopt proposed resolution Permitting the Construction of an Accessory Dwelling Unit Prior to the
Construction of a Primary Residence to Facilitate Pack Fire Recovery. Provide any further direction to
staff.
FISCAL IMPACT:
None.
CONTACT NAME: Emily Fox, Assistant County Counsel
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Staff report re ADU resolution
2.
Resolution Enabling Construction of an ADU Prior to a Primary Dwelling to Facilitate Pack Fire
Recovery
HISTORY:
County Counsel
County Counsel
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Counsel
County Administrative Office

Created/Initiated - 01/07/2026
Approved - 01/07/2026
Approved - 01/07/2026
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 65 of 120

County Counsel
Christopher L. Beck

OFFICE OF THE

COUNTY COUNSEL
Mono County

Assistant County Counsel
Emily R. Fox
Deputy County Counsel
Jeff Hughes
Janet Carson

To:

Telephone
760-924-1700

South County Offices
P.O. BOX 2415
MAMMOTH LAKES, CALIFORNIA 93546

Paralegal
Kevin Moss

Board of Supervisors

From: E. Fox
Date: January 13, 2026
Re:

Resolution Enabling Construction of Accessory Dwelling Unit Prior to Primary
Residence to Facilitate Pack Fire Recovery

Strategic Plan Focus Area(s) Met
A Thriving Economy
Safe and Healthy Communities
Mandated Function
Sustainable Public Lands
Workforce & Operational Excellence
Discussion
Under the General Plan as adopted, it is impermissible to construct an Accessory Dwelling Unit
if there is no existing primary use or residential structure on the property. Accessory Dwelling
Units have allowances under state law, such as significant reductions in required setbacks.
For those displaced residents seeking to rebuild, construction of an Accessory Dwelling Unit
prior to the primary residence may allow them to return to living in the community more quickly
and with reduced construction costs for the Accessory Dwelling Unit.
Should the Board authorize relaxation of the General Plan requirements to facilitate return to the
community, it is important to note that there is no functional enforcement mechanism if an
individual chooses to construct the Accessory Dwelling Unit but never completes a primary
residence. Enforcement would be limited to an order to relocate the Accessory Dwelling Unit or
to tear it down, neither of which are reasonable or desirable in an impacted community.
If you have questions about this item, please contact me at (760) 924-1712 or
[email protected].

Page 66 of 120

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R26-__

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A RESOLUTION OF THE MONO COUNTY
BOARD OF SUPERVISORS ENABLING CONSTRUCTION OF ACCESSORY
DWELLING UNITS PRIOR TO A PRIMARY RESIDENCE TO FACILITATE PACK
FIRE RECOVERY
WHEREAS, the Pack Fire, which ravaged the community of McGee Creek on November 13,
2025, destroyed 30 homes and displaced many long-time residents; and

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WHEREAS, there is a need to relax or suspend certain General Plan regulations in order to allow
maximum flexibility to displaced residents who are seeking to rebuild and return to the
community of McGee Creek or remain in Mono County; and
WHEREAS, the General Plan currently prohibits the construction of an Accessory Dwelling
Unit, with all of the state law allowances, prior to the construction of a primary dwelling on a
parcel.
NOW, THEREFORE, THE BOARD OF SUPERVISORS OF THE COUNTY OF MONO
RESOLVES that: For residents impacted by the Pack Fire, an Accessory Dwelling Unit may be
constructed on their property before a primary dwelling structure is planned or constructed.
PASSED, APPROVED and ADOPTED this 13th day of January 2026, by the following vote,
to wit:

21

AYES:

22

NOES:

23

ABSENT:

24

ABSTAIN:

25
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27
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/
//
///
////

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________________________
Jennifer Kreitz, Chair
Mono County Board of Supervisors

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Page 67 of 120

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ATTEST:

APPROVED AS TO FORM:

______________________________
Clerk of the Board

___________________________
County Counsel

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Page 68 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Information Technology
15 minutes
California Radio Interoperable System (CRIS) Radio Update
Kirk Hartstrom, CRIS Project Manager

AGENDA DESCRIPTION
Regular update regarding California Radio Interoperable System (CRIS).
RECOMMENDED ACTION:
None, informational only. Provide any desired direction to staff.
FISCAL IMPACT:
None.
CONTACT NAME: Kirk Hartstrom, CRIS Project Manager
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
None
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors

Created/Initiated - 01/02/2026

Page 69 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Finance
10 minutes
Treasury Loan to Birchim Community Service District
Leslie Chapman, Interim Finance Director

AGENDA DESCRIPTION
Request Board approval of a treasury loan to Birchim Community Service District (CSD).
RECOMMENDED ACTION:
Approve 5-year Treasury Loan in the amount of $60,000 to Birchim CSD.
FISCAL IMPACT:
If the loan is paid back as scheduled, the fiscal impact will be interest revenue of $9,158.75 to the Mono
County Treasury.
CONTACT NAME: Leslie Chapman, Interim Finance Director
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Birchim CSD Staff Report
2.
Birchim Loan Agreement
HISTORY:
Finance
Finance
Finance
County Counsel
County Administrative Office

Created/Initiated - 12/23/2025
Approved - 12/29/2025
Approved - 12/29/2025
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 70 of 120

DEPARTMENT OF FINANCE
COUNTY OF MONO
Vacant
Assistant Finance Director
Treasurer-Tax Collector

Leslie Chapman, CPA
Interim Finance Director

_______________________________________________

P.O. Box 495
Bridgeport, California 93517
(760) 932-5480
Fax (760) 932-5481

Date:

January 13, 2026

To:

Honorable Board of Supervisors

From:

Finance: Leslie Chapman

Subject:

Treasury Loan to Birchim Community Service District

Kimberly Bunn
Assistant Finance Director
Auditor-Controller
_____________________________________________

P.O. Box 556
Bridgeport, California 93517
(760) 932-5490
Fax (760) 932-5491

Actions Requested:
1. Approve a Treasury Loan in the amount of $60,000 to Birchim Community Service District.
2. Authorize the County Administrative Officer to sign the loan agreement for the Treasury Loan.
Discussion:
Mono County received a request from Birchim Community Service District (CSD) for a 5-year treasury loan to add
to grant revenue for an emergency generator. The CSD’s grant request was approved in June of 2023, and the
project was delayed during this time of high inflation causing the CSD grant to fall short of its need. The $60,000
grant plus interest of 1% over current California Local Agency Investment Fund (LAIF) rates will be paid from the
CSD’s operating funds.
Government Code Section 23010 allows Counties to make treasury loans to community service districts, located
wholly within the County, if its funds are in the custody of the county. This section states that, “The loan shall not
exceed 85% of the district’s anticipated revenue for the fiscal year in which it is made or for the next ensuing fiscal
year, and shall be repaid out of that revenue before the payment of any other obligations of the district.”
Treasury loans are not new to Mono County. Most recently, treasury loans have been issued to Hilton Creek
Community Service District and to White Mountain Fire Protection District, along with at least one loan to Mono
County itself for the new election system.
The terms of the recommended treasury loan are as follows:
• 5 Year Term
• Annual Interest Rate shall be equal to the most recent quarterly LAIF rates plus 1%. (September, 2025 LAIF
rate = 4.34%)
• Birchim CSD shall be entitled to pay the full balance of capital and all future interest payments at any time
after the next 3 months. The total of all future interest payments will be calculated by the Treasurer, at
Present Value.
Finance staff has reviewed Birchim CSD’s financial statements and discussed their spending and repayment plans
and has concluded that there is the wherewithal to repay the loan under the proposed terms.

Page 71 of 120

County of Mono Department of Finance
Page 2
Conditions which need to be met prior to the signing of the Loan Agreement:
• Minutes from the Board of Birchim Community Service District, showing their board’s approval for the Birchim
CSD Chairperson to sign the Loan.
Fiscal Impact:
The fiscal impact would be interest revenue into the Treasury Pool of $9,158.75 over the 5 year term of the loan.

Page 72 of 120

LOAN AGREEMENT
Acknowledgement of Debt.
1. Parties
This Loan Agreement is made between: Birchim Community Service District
c/o County of Mono, PO Box 556, Bridgeport, CA 93517 (Borrower)
And
County of Mono Treasury Pool, PO Box 495, Bridgeport, CA 93517 (“the Lender”), together known as the
"Parties".
2. Date of Agreement:
This Agreement is effective January 13, 2026
3. Period of Loan:
This loan shall endure for a period of 5 years calculated from the Date of Agreement
3. Loan Amount:
The Borrower promises to pay to the Lender $60,000 and Interest as well as other charges outlined
below.
4. Interest:
The Borrower shall be obliged to pay interest at the rate of 5.34 percent (%) per annum, the "Interest",
such interest to be paid together with the principal payment on a semi-annual basis.
5. Prepayment:
The Borrower shall be entitled to pay the full balance of capital and interest at any time after 3 months
from the date of this agreement. In any such event interest shall be calculated up to the date of payment.
6. Late Charge:
Any payment not remunerated within 10 days of its due date shall be subject to a belatedly charge of
5 percent (%) of the payment.
7. Default:
If Borrower has not paid the full amount of the loan when the final payment is due, the Lender will charge
Borrower interest on the unpaid balance at 18 percent (%) per year, calculated up to the date of payment.
8. Insolvency:
The full balance of the capital and interest shall become payable immediately if the Borrower becomes
Insolvent.
9. Severance.
Any provision of this Deed that is invalid or unenforceable will be read down where possible so as to be
valid and enforceable, or, if that is not possible, will be severed from this Agreement to the extent of its
invalidity of unenforceability, without affecting the remaining provisions, which will remain binding on the
Parties.
10. Dispute Resolution.
Where any dispute arises among the Parties as to the performance or interpretation of this Deed, the
Parties will resolve the dispute in the following manner:
1. First, the Party raising the dispute must notify immediately the other Party of the dispute, providing a
reasonable amount of information about the nature of the dispute.
2. Second, the Parties will meet as soon as possible, in person or by video conferencing, and attempt to
resolve the dispute by discussion.
Page 73 of 120

3. Third, if such negotiation fails, the Parties will refer the dispute to a mutually acceptable mediator, as
soon as possible, to be resolved in accordance with an accepted code of mediation practice, and if
they are unable to agree on a mediator then either party may submit the dispute to the American
Arbitration Association (AAA) to have an arbitrator assigned. Arbitration will take place in Mono
County.
4. Fourth, except for urgent injunctions, only after steps (1) to (3) have been followed may a Party resort
to litigation.

11. Payments:
All semi-annual payments due from the Borrower to the Lender under this Agreement will be made by a
Journal Entry into the General Ledger. The Payment schedule is listed below, with the first payment
coming due on July 13, 2026 and the last payment due on January 13, 2031:

Payment
Number

Payment

Interest

Principal

Balance
$60,000.00

1

6,915.88

1,602.00

5,313.88

54,686.12

2

6,915.88

1,460.12

5,455.76

49,230.36

3

6,915.88

1,314.45

5,601.43

43,628.93

4

6,915.88

1,164.89

5,750.99

37,877.94

5
6

6,915.88
6,915.88

1,011.34
853.69

5,904.54
6,062.19

31,973.40
25,911.21

7

6,915.88

691.83

6,224.05

19,687.16

8

6,915.88

525.65

6,390.23

13,296.93

9

6,915.88

355.03

6,560.85

6,736.08

10

6,915.88

179.75

6,736.08

0.00

Totals

69,158.75

9,158.75

60,000.00

12. Entire Agreement:
The parties confirm that this contract contains the full terms of their agreement and that no addition to or
variation of the contract shall be of any force and effect unless done in writing and signed by both parties.
Execution
Executed by both Parties on _________________________________________

County of Mono Treasury Pool (Lender)

Birchim Community Service District (Borrower)

BY:______________________________

By:_______________________________

_________________________________

__________________________________

Sandra Moberly, CAO

Name/Title

Page 74 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
Information Technology
10 minutes
Proposed 6-month Agreement with TEKsystems for an
Applications Developer
Mike Martinez, Information Technology Director

AGENDA DESCRIPTION
Proposed agreement with TEKsystems for an Applications Developer. This is a 6-month contract not to
exceed amount of $140,400 to provide application development and support for existing applications. The
current position has been vacant since September 2025. An active recruitment has not produced a viable
candidate; the recruitment remains open until filled.
RECOMMENDED ACTION:
Approve a 6-month agreement with TEKsystems not to exceed $140,400 for one contract Applications
Developer and authorize the Information Technology Director to sign the agreement on behalf of the
County.
FISCAL IMPACT:
The 6-month not to exceed $140,400 contract will be funded by vacancy savings. No new additional
General Funds are being requested. The contract is needed to provide support and enhancement for
existing applications as well as provide development of new systems. The Lead Developer position has
been vacant since September 2025. This is a one-time cost that will not affect other areas of the budget.
An ATR has been completed.
CONTACT NAME: Mike Martinez, IT Director
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Staff_report_TEKsystems Agreemnet fo Application Development services 01-13-2026
2.
Mono-TEKsystems Agreement
HISTORY:
Information Technology
Information Technology
Finance
County Counsel
County Administrative Office

Created/Initiated - 12/29/2025
Approved - 12/29/2025
Approved - 01/02/2026
Approved - 01/08/2026
Final Approval - 01/08/2026

Page 75 of 120

INFORMATION TECHNOLOGY
COUNTY OF MONO

PO BOX 7657 | 1290 TAVERN ROAD | MAMMOTH LAKES, CA 93546
(760) 924-1819 • [email protected]
Mike Martinez
Information Technology Director

January 13, 2026
To:
From:
Date:
Re:

Honorable Board of Supervisors
Mike Martinez, Information Technology Director
January 13, 2026
Proposed 6-month Agreement with TEKsystems for an Applications Developer

Strategic Plan Focus Area(s) Met

☒A Thriving Economy ☐ Safe and Healthy Communities
Sustainable Public Lands

Mandated Function
Workforce & Operational Excellence

Recommendation
Authorize the Information Technology Director to sign a 6-month agreement with TEKsystems for Application
Development services for the amount Not to Exceed $140,400
Discussion
This item is to request Board approval of a contract with TEKsystems to provide application development services
Mono County Information Technology Division requires specialized technical services from persons specially
trained, experienced, expert and competent to perform complex engineering and administrative functions. These
special services will support critical enterprise application development work that requires expertise beyond the
scope of available county employee resources.
It is in the economic interest of the county to contract for these specialized services while attempting to hire, train,
and retain permanent employees with such specialized expertise
The specialized nature of QuickBase platform development, enterprise network engineering, and low-code/nocode application integration requires expert-level knowledge not readily available in the local employment
market.
The position meets the definitions of special services Pursuant to California Government Code § 31000.
Justification
It is Information Technology’s intent to fill the position with a fulltime Mono County Public Employee employee.
However, the current position has been vacant since September 2025. An active recruitment that started in June
2025 has not produced a viable candidate; the recruitment remains open until filled.
It is in the economic interest of the county to contract for these specialized services while attempting to hire, train,
and retain permanent employees with such specialized expertise

Page 76 of 120

Coat Efficiency
There are no new funds being requested. Funds for this agreement will come from vacancy savings associated
with the vacant Lead Developer position.

Page 77 of 120

AGREEMENT BETWEEN COUNTY OF MONO
AND TEKsystems, Inc.
FOR THE PROVISION OF TEMPORARY STAFFING SERVICES
INTRODUCTION
WHEREAS, pursuant to this Agreement for temporary staffing services (“Agreement”), the County
of Mono (hereinafter referred to as “County”) may have the need for the services of temporary staffing of
TEKsystems, Inc. (hereinafter referred to as “Contractor”), and in consideration of the mutual promises,
covenants, terms and conditions hereinafter contained, the parties hereby agree as follows:
TERMS AND CONDITIONS
1. SCOPE OF WORK
Contractor shall furnish temporary staffing services to County, upon its request, wherein Contractor shall
provide qualified personnel on a time and material basis, to perform services and work under the technical
direction and supervision of County and in an environment controlled by County (“Services”) as further set
forth in Attachment A, attached hereto and by reference incorporated herein. Requests by County to
Contractor to perform under this Agreement will be made by the Director of Information Technology, or an
authorized representative thereof. Requests to Contractor for Services to be performed under this Agreement
will be based upon County's need for such Services. County makes no guarantee or warranty, of any nature,
that any minimum level or amount of Services will be requested of Contractor by County under this
Agreement. By this Agreement, County incurs no obligation or requirement to request from Contractor the
performance of Services at all, even if County should have some need for such Services during the term of this
Agreement.
Services provided by Contractor at County's request under this Agreement will be performed in a manner
consistent with the requirements and standards established by applicable federal, state, and county laws,
ordinances, and resolutions. Such laws, ordinances, regulations, and resolutions include, but are not limited to,
those that are referred to in this Agreement.
This Agreement is subject to the following Exhibits (as noted) which are attached hereto, following all
referenced Attachments, and incorporated by this reference. In the event of a conflict between the terms of an
attached Exhibit and this Agreement, the terms of the Exhibit shall govern:

Exhibit 1: General Conditions (Construction)
Exhibit 2: Prevailing Wages
Exhibit 3: Bond Requirements
Exhibit 4: Invoicing, Payment, and Retention
Exhibit 5: Trenching Requirements
Exhibit 6: Federal Contracting Provisions
Exhibit 7: CDBG Requirements
Exhibit 8: HIPAA Business Associate Agreement
Exhibit 9: Other
2. TERM
The term of this Agreement shall be from 1/19/2026 to 6/30/2026, unless sooner terminated as provided below.
3. CONSIDERATION
1
Standard Agreement
Version 09.16.25

Page 78 of 120

A.
Compensation. County shall pay Contractor in accordance with the Schedule of Fees (set forth as
Attachment B) for the Services described in Attachment A that are performed by Contractor at County’s
request.
B.
Travel and Per Diem. Contractor will not be paid or reimbursed for travel expenses or per diem that
Contractor incurs in providing Services requested by County under this Agreement, unless otherwise provided
for in Attachment B.
C.
No Additional Consideration. Except as expressly provided in this Agreement, Contractor shall not be
entitled to, nor receive, from County, any additional consideration, compensation, salary, wages, or other type
of remuneration for Services rendered under this Agreement. Specifically, Contractor shall not be entitled, by
virtue of this Agreement, to consideration in the form of overtime, health insurance benefits, retirement
benefits, disability retirement benefits, sick leave, vacation time, paid holidays, or other paid leaves of absence
of any type or kind whatsoever.
D.
Limit upon amount payable under Agreement. The total sum of all payments made by County to
Contractor for Services performed under this Agreement shall not exceed $140,400, not to exceed $140,400
in any twelve-month period, plus the amount of any change order(s) approved in accordance with authority
delegated by the Board of Supervisors - (hereinafter referred to as "Contract Limit"). County expressly
reserves the right to deny any payment or reimbursement requested by Contractor for Services performed that
is in excess of the Contract Limit.
E.

Billing and Payment. Contractor shall submit to County, on a weekly basis, an itemized statement of all Services
described in Attachment A, which were done at County’s request. The statement to be submitted will cover the
period from the first (1st) day of the preceding week through and including the last day of the preceding week.
All statements submitted in request for payment shall identify the date on which the Services were performed
and describe the nature of the Services which were performed on each day. Invoicing shall be informative but
concise regarding Services performed during that billing period. The signing of weekly timesheets by
County’s representative shall constitute acceptance of Services provided by Contractor. Such timesheets shall
be provided as supplemental documentation to the statements.
F.
Federal and State Taxes.
4. WORK SCHEDULE
Contractor's obligation is to perform, in a timely manner, those Services identified in Attachment A that are
requested by County. It is understood by Contractor that the performance of these Services will require a
varied schedule. Contractor, will coordinate with County to ensure that all Services requested by County under
this Agreement will be performed within the time frame set forth by County.
5. REQUIRED LICENSES, CERTIFICATES, AND PERMITS
Any licenses, certificates, or permits required by the applicable federal, state, county, or municipal
governments, for Contractor to provide the Services as described in Attachment A must be procured by
Contractor and be valid at the time Contractor enters into this Agreement. Further, during the term of this
Agreement, Contractor must maintain such licenses, certificates, and permits in full force and effect. Licenses,
certificates, and permits may include, but are not limited to, driver's licenses, professional licenses or certificates,
and business licenses. Such licenses, certificates, and permits will be procured and maintained in force by
Contractor at no expense to County. Contractor will provide County, upon execution of this Agreement, with
evidence of current and valid licenses, certificates and permits that are required to perform the services
identified in Attachment A. Where there is a dispute between Contractor and County as to what licenses,
certificates, and permits are required to perform the services identified in Attachment A, County reserves
the right to make such determinations for purposes of this Agreement.

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6. OFFICE SPACE, SUPPLIES, EQUIPMENT, ETC [RESERVED]
7. COUNTY PROPERTY
A.
Personal Property of County. Any personal property such as, but not limited to, protective or safety
devices, badges, identification cards, keys, uniforms, vehicles, reference materials, furniture, appliances, etc.
provided to Contractor by County pursuant to this Agreement is, and at the termination of this Agreement
remains, the sole and exclusive property of County. Contractor will use reasonable care to protect, safeguard
and maintain such items while they are in Contractor's possession. Contractor will be financially responsible
for any loss or damage to such items, partial or total, that is the result of Contractor's negligence in furtherance
of the Services provided under this Agreement.
B.
Products of Contractor's Work and Services. Any and all compositions, publications, plans, designs,
specifications, blueprints, maps, formulas, processes, photographs, slides, videotapes, computer programs,
computer disks, computer tapes, memory chips, soundtracks, audio recordings, films, audio-visual
presentations, exhibits, reports, studies, works of art, inventions, patents, trademarks, copyrights, or intellectual
properties of any kind that are created, produced, assembled, compiled by, or are the result, product, or
manifestation of, Contractor personnel's services or work under this Agreement are, and at the termination
of this Agreement shall remain, the sole and exclusive property of County. At the termination of the
Agreement, Contractor will convey possession and title to all such properties to County.
8. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the performance of the work
hereunder and the results of that work by the Contractor, his agents, representatives, employees or
subcontractors.
A.
Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as (please select all
applicable):
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 or
X
equivalent covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000
per occurrence. If a general aggregate limit applies, the general aggregate limit shall be twice the
required occurrence limit.
Automobile Liability: ISO Form Number CA 00 01 or equivalent covering owned, hired,
X
and non-owned autos with a combined single limit no less than $1,000,000 per accident for bodily
injury and property damage.
Workers’ Compensation: as required by the State of California, with Statutory Limits, and
X
Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury
or disease.
Worker’s Compensation Exempt: Contractor is exempt from obtaining Workers’
Compensation insurance because Contractor has no employees. Contractor shall notify County and
provide proof of Workers’ Compensation insurance to County within 10 days if an employee is
hired. Such Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor
of County for all work performed by Contractor, its employees, agents, and subcontractors.
Contractor agrees to defend and indemnify County in case of claims arising from Contractor’s
failure to provide Workers’ Compensation insurance for employees, agents and subcontractors, as
required by law.
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Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor’s
pXrofession, with limit no less than $1,000,000 per claim, $1,000,000 aggregate.
Cyber Liability Insurance, with limits not less than $1,000,000 per claim,
X
$1,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations
as is undertaken by Vendor in this Agreement and shall include, but not be limited to, claims
involving security breach, system failure, data recovery, business interruption, cyber extortion,
social engineering, infringement of intellectual property, including but not limited to infringement
of trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction
of electronic information, release of private information, and alteration of electronic information.
The policy shall provide coverage for breach response costs, regulatory fines and penalties as well
as credit monitoring expenses.
B.
Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the
following provisions:
(1) Additional Insured Status: The County, its officers, officials, employees, and volunteers are
to be covered as additional insureds on the CGL policy with respect to liability arising out of
work or operations performed by or on behalf of the Contractor including materials, parts, or
equipment furnished in connection with such work or operations. General liability coverage
can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad
as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG
20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used, or equivalent).
(2) Primary Coverage: For any claims related to this contract, the Contractor’s general liability,
automobile liability, and umbrella liability insurance coverage shall be primary and noncontributory and at least as broad as ISO CG 20 01 04 13 or equivalent as respects the County,
its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained
by the County, its officers, officials, employees, or volunteers shall be excess of the
Contractor’s insurance and shall not contribute with it. This requirement shall also apply to any
Excess or Umbrella liability policies.
(3) Umbrella or Excess Policy: The Contractor may use Umbrella or Excess Policies to provide
the liability limits as required in this agreement. This form of insurance will be acceptable
provided that all of the Primary and Umbrella or Excess Policies shall provide all of the
insurance coverages herein required, including, but not limited to, primary and noncontributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense
requirements. The Umbrella or Excess policies shall be provided on a true “following form”
or broader coverage basis, with coverage at least as broad as provided on the underlying
Commercial General Liability insurance. No insurance policies maintained by the Additional
Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall
be called upon to contribute to a loss until the Contractor’s primary and excess liability policies
are exhausted.
(4) Notice of Cancellation: Each insurance policy required above shall provide that coverage
shall not be canceled, except with notice to the County.
(5) Waiver of Subrogation: Contractor hereby grants to County a waiver of any right to
subrogation which any insurer of said Contractor may acquire against the County by virtue of
the payment of any loss under such insurance. Contractor agrees to obtain any endorsement
that may be necessary to affect this waiver of subrogation, but this provision applies regardless
of whether or not the County has received a waiver of subrogation endorsement from the
insurer.
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(6) Self-Insured Retentions: Self-insured retentions must be declared to and approved by the
County. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or
subcontractor who procured such insurance and shall not apply to the Indemnified Additional
Insured Parties. County may deduct from any amounts otherwise due Contractor to fund the
SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that
limits the satisfaction of the SIR to the Named. The policy must also provide that Defense
costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible.
County reserves the right to obtain a copy of any endorsements for verification.
(7) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct
business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise
acceptable to the County.
(8) Claims Made Policies: If any of the required policies provide claims-made coverage:
a.

The Retroactive Date must be shown, and must be before the date of the contract
or the beginning of contract work.

b.

Insurance must be maintained, and evidence of insurance must be provided for at
least five (5) years after completion of the contract of work.

c.

If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the contract effective date, the
Contractor must purchase “extended reporting” coverage for a minimum of five
(5) years after completion of work.

(9) Verification of Coverage: Contractor shall furnish the County with original certificates and
amendatory endorsements effecting coverage required by this clause and a copy of the
Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy
endorsements. All certificates and endorsements and copies of the Declarations &
Endorsements pages are to be received and approved by the County before work commences.
However, failure to obtain the required documents prior to the work beginning shall not waive
the Contractor’s obligation to provide them. The County reserves the right to require complete,
certified copies of all endorsements required by these specifications, at any time. County
reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances. Such revisions shall
be mutually agreed upon through a contract amendment.
(10) Special Risks or Circumstances: County reserves the right to modify these requirements,
including limits, based on the nature of the risk, prior experience, insurer, coverage, or other
special circumstances. Such revisions shall be mutually agreed upon through a contract
amendment.
9. STATUS OF CONTRACTOR
All acts of Contractor relating to the performance of this Agreement, shall be performed as an independent
contractor, and not as an agent, officer, or employee of County. Contractor, by virtue of this Agreement, has
no authority to bind or incur any obligation on behalf of, or exercise any right or power vested in, County,
except as expressly provided by law or set forth in Attachment A. No agent, officer, or employee of County
is to be considered an employee of Contractor. It is understood by both Contractor and County that this
Agreement shall not, under any circumstances, be construed to create an employer-employee relationship
or a joint venture. As an independent contractor:
A.
Except to the extent Contractors’ personnel are providing Services under the instructions, directions,
supervision or management of County, Contractor shall determine the method, details, and means of
performing the Services to be provided by Contractor personnel under this Agreement.
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B.
Contractor shall be responsible to County only for the Services performed pursuant to this
Agreement, and except as expressly provided in this Agreement, shall not be subjected to County’s control
with respect to the physical action or activities of Contractor in fulfillment of Services provided under this
Agreement.
C.
Contractor at all times during the term of this Agreement shall represent and conduct itself as an
independent contractor, and its agents, officers and employees shall not represent themselves as employees of County.
10. DEFENSE AND INDEMNIFICATION
Except to the extent that claims arise from Contractor’s reasonable reliance on the instructions of the County
or can be attributed to the negligence, gross negligence, or willful misconduct of the County, Contractor shall
defend, indemnify, and hold harmless County, its agents, officers, and employees from and against all third party
claims, damages, losses, judgments, liabilities, expenses, and other costs, including litigation costs and reasonable
attorney’s fees, arising out of, resulting from the negligent acts or omission in the performance of Services
under this Agreement by Contractor, or Contractor’s agents, officers, or employees. Contractor’s obligation to
defend, indemnify, and hold County, its agents, officers, and employees harmless applies to any actual or alleged
personal injury, death, damage or destruction to tangible or intangible property, including the loss of use arising
from Contractor’s negligent acts or omission in furtherance of the Services provided under this Agreement.
Contractor’s obligation under this Paragraph extends to any third party claim, damage, loss, liability, expense, or
other costs that are caused in whole or in part by any negligent act or omission of Contractor, its agents,
employees, or supplier in furtherance of the Services provided under this Agreement.
Contractor’s obligation to defend, indemnify, and hold County, its agents, officers, and employees harmless
under the provisions of this Paragraph is not limited to, or restricted by, any requirement in this Agreement for
Contractor to procure and maintain a policy of insurance and shall survive any termination or expiration of this
Agreement.
11. LIMITATION OF Finance deemed acceptable
A.

Contractor’s (including its Affiliates’, agents’, and representatives’) maximum aggregate liability arising out of or
related to this Agreement or the Services for any claim, whether in tort, contract, or otherwise, shall be limited to
the lesser of (i) 12 times the average monthly fee paid by County to Contractor during the year immediately
preceding the claim or (ii) to the amount of fees actually paid by County to Contractor for the Services which are
the subject matter of the claim.

B.

In no event shall either party be liable to the other (including such other party’s affiliates, agents, and
representatives) for any special, consequential, indirect, incidental or punitive damages, or lost profits, or for any
claim or demand made by any third party, even if either party has been advised of the possibility of such damages.
In addition, Contractor (including its affiliates, agents, and representatives) will not be liable for any damages
caused by County’s or another party’s failure to perform its responsibilities associated with this agreement. The
parties agree to the allocation of risk set forth herein.
12. RECORDS AND AUDIT
A.
Records. Contractor shall prepare and maintain all records required by the various provisions of this
Agreement, federal, state, county, municipal, ordinances, regulations, and directions. Contractor shall maintain
these records for a minimum of four (4) years from the termination or completion of this Agreement.
Contractor may fulfill its obligation to maintain records as required by this Paragraph by substitute photographs,
micrographs, or other authentic reproduction of such records.
B.
Inspections and Audits. Any authorized representative of County shall have access to any books,
documents, papers, records, including, but not limited to, financial records of Contractor, that County
determines to be pertinent to this Agreement, for the purposes of making audit, evaluation, examination,
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excerpts, and transcripts during the period such records are to be maintained by Contractor. Further, County
has the right, at all reasonable times, to audit, inspect, or otherwise evaluate the work performed or being
performed under this Agreement. In the event of any such access/audit, County or its representatives shall
adhere to Contractor’s reasonable confidentiality and security policies. Any such access/audit shall occur
no more than once per calendar year (12 months) or as required by applicable law.
13. NONDISCRIMINATION
During the performance of this Agreement, Contractor, its agents, officers, and employees shall not unlawfully
discriminate in violation of any federal, state, or local law, against any employee, or applicant for employment,
or person receiving services under this Agreement, because of race, religious creed, color, ancestry, national
origin, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation.
Contractor and its agents, officers, and employees shall comply with the provisions of the Fair Employment
and Housing Act (Government Code section 12900, et seq.), and the applicable regulations promulgated
thereunder in the California Code of Regulations. Contractor shall also abide by the Federal Civil Rights Act
of 1964 (P.L. 88-352) and all amendments thereto, and all administrative rules and regulations issued pursuant
to said Act.
14. TERMINATION
This Agreement may be terminated by County without cause, and at will, for any reason by giving to Contractor
thirty (30) calendar days written notice of such intent to terminate. Contractor may terminate this Agreement
without cause, and at will, for any reason whatsoever by giving to County thirty (30) calendar days written
notice of such intent to terminate.

15. ASSIGNMENT
This is an agreement for the Services of Contractor. County has relied upon the skills, knowledge,
experience, and training of Contractor’s personnel as an inducement to enter into this Agreement. Neither
party shall not assign or subcontract this Agreement, or any part of it, without the express written consent of
other party. Further, Contractor shall not assign any moneys due or to become due under this Agreement
without the prior written consent of County.
16. DEFAULT
If Contractor abandons or fails to proceed with the Services requested by County in a timely manner or fails
in any way as required to conduct the Services as required by County, then County may declare Contractor in
default and terminate this Agreement upon five (5) days written notice to Contractor. Upon such termination by
default, County will pay to Contractor all amounts owing to Contractor for Services satisfactorily performed
to the date of termination.
17. WAIVER OF DEFAULT
Waiver of any default by either party to this Agreement shall not be deemed to be a waiver of any subsequent
default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other
or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this
Agreement is modified as provided in Paragraph 23.
18. CONFIDENTIALITY
Contractor agrees to comply with various provisions of the applicable federal, state, and county laws,
regulations, and ordinances providing that information and records kept, maintained, or accessible by
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Contractor in the course of providing Services under this Agreement, shall be privileged, restricted, or
confidential. Contractor agrees to keep confidential, all such privileged, restricted or confidential information
and records obtained in the course of providing Services under this Agreement. Disclosure of such information
or records shall be made by Contractor only with the express written consent of County. The below shall
apply as permitted by applicable law:
A.
Non-Disclosure. Both parties acknowledge that either party may disclose to the other in connection
with the performance of this Agreement or the Services, information the disclosing party considers
confidential or proprietary (“Confidential Information”), the disclosure of which would be
damaging to the disclosing party. For purposes of this Paragraph 18, Confidential Information shall
include all non-public information of either party which a party marks as confidential or trade secret
information including, without limitation, software (regardless of its state of completion or form of
recordation), product proposals, internally devised technology, system or network architecture or
topology, security mechanisms, product or processing capacities, revenues, and information relating
to its business affairs (including internal procedures and policies).
B.

Restrictions on Use. Both parties agree not to disclose, duplicate, copy, transmit or otherwise
disseminate in any manner whatsoever the Confidential Information provided to the other, except to
(i) both parties’ employees having a need to know to perform the relevant Services, and (ii) both
parties’ employees or employees of other contractors of Contractor, who have been given consent to
receive the Confidential Information. All such persons receiving the Confidential Information shall
(a) have been informed of the confidential nature of the information; (b) have executed written
agreements or policy acknowledgments imposing upon such persons the same obligations as are
imposed upon the parties hereunder.

C.

Maintenance of Confidential Information. Both parties, with respect to the Confidential Information
shall (i) maintain it in confidence; (ii) use at least the same degree of care in maintaining its secrecy
as they use in maintaining the secrecy of their own proprietary, confidential and trade secret
information, but in no event less than a reasonable degree of care; and (iii) use it only to fulfill their
obligations under this Agreement unless hereafter agreed in writing by the other party.

D.

Exchange of Confidential Information. Upon completion of the Services, or upon the disclosing
party’s earlier request, the receiving party shall immediately give over to the disclosing party all of
the Confidential Information then in the receiving party’s possession. Neither party shall retain a part
or copy of any of the other’s Confidential Information (unless required by law) and, if requested in
writing, the receiving party shall certify its exacting compliance with the foregoing provision.
However, neither party shall be required to delete archival backups on its computers or networks.

E.

Survival. The provisions of this Paragraph 18 shall survive the termination or expiration of this
Agreement and shall remain in effect so long as either party has in its possession any Confidential
Information.

F.

Request for Disclosure. Both parties acknowledge the competitive value and confidential nature of
the Confidential Information. In the event that the receiving party becomes legally compelled to
disclose any of the disclosing party’s Confidential Information, the receiving party shall provide the
disclosing party with prompt notice so that the disclosing party may seek a protective order or other
appropriate remedy and the receiving party agrees to cooperate in seeking reasonable protective
arrangements requested by the disclosing party. In the event that a protective order or other remedy
to prevent disclosure is not obtained, the receiving party shall furnish only that portion of the
Confidential Information which is legally required and the receiving party shall exercise reasonable
effort to obtain reasonable assurance that confidential treatment will be accorded the Confidential
Information.
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G.

Remedies. Both parties acknowledge and agree that, given the nature of the Confidential Information
and the damage that may result if information contained therein is disclosed to any third party, money
damages may not be sufficient remedy for any breach of this Agreement, and that, in addition to all
other remedies, the non-breaching party may be entitled to specific performance and injunctive or
other equitable relief as deemed proper or necessary by a court of competent jurisdiction as a remedy
for any such breach, and the breaching party further agrees to waive any requirement for the securing
or posting of any bond in connection with such remedy.

H.

Exceptions. Neither party shall have any obligation concerning any portion of the Confidential
Information which (i) was at the time of disclosure or thereafter, in the public domain through no act
or failure to act on the recipient parties’ part, or (ii) was already in the recipient parties’ possession
at the time of its disclosure and was not acquired directly or indirectly from the other party, or (iii)
was lawfully received by the recipient party after disclosure from a third party without obligation of
confidentiality and without violation by such third party of an obligation of confidentiality to another,
or (iv) was independently developed by the recipient party without any use of or benefit of
Confidential Information, or (v) is approved for release or disclosure by the disclosing party without
restriction. Both parties represent that they have agreements or policy acknowledgements in place
with their employees which restrict the unauthorized disclosure or use of confidential and proprietary
information of third parties.

I.

Confidential Agreement. This Agreement is a confidential Agreement between Contractor and the
County. Without the prior written consent of the other party, this Agreement may not be shown to
any third parties other than the parties’ regulators, the parties’ legal counsel and accountants, the
parties’ authorized employees and the parties’ authorized agents and subcontractors under this
Agreement. Notwithstanding the foregoing, this Agreement may be disclosed as necessary by reason
of legal, accounting or regulatory requirements beyond the reasonable control of Contractor or the
County, as the case may be, in which event Contractor and the County agree to exercise diligence in
limiting such disclosure to the minimum amount necessary under the particular circumstances.

19. CONFLICTS
Contractor agrees that he/she has no interest, and shall not acquire any interest, direct or indirect, that would
conflict in any manner or degree with the performance of the Services under this Agreement. Contractor
agrees to complete and file a conflict-of-interest statement.
If any portion of this Agreement or application thereof to any person or circumstance shall be declared invalid
by a court of competent jurisdiction, or if it is found in contravention of any federal, state, or county statute,
ordinance, or regulation, then the remaining provisions of this Agreement, or the application thereof, shall not
be invalidated thereby, and shall remain in full force and effect to the extent that the provisions of this
Agreement are severable.
20. FUNDING LIMITATION
The ability of County to enter into this Agreement is based upon available funding from various sources. In
the event that such funding fails, is reduced, or is modified, from one or more sources, County has the option
to terminate, reduce, or modify this Agreement, or any of its terms within ten (10) days of notifying Contractor
of the termination, reduction, or modification of available funding. Any reduction or modification of this
Agreement effective pursuant to this provision must comply with the requirements of Paragraph 23.
21. AMENDMENT
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This Agreement may be modified, amended, changed, added to, or subtracted from, by the mutual consent of
the parties hereto, if such amendment or change order is in written form, and executed with the same formalities
as this Agreement or in accordance with delegated authority therefor, and attached to the original Agreement
to maintain continuity.
22. NOTICE
Any notice, communication, amendments, additions or deletions to this Agreement, including change of
address of any party during the term of this Agreement, which Contractor or County shall be required, or may
desire to make, shall be in writing and may be personally served, or sent by prepaid first-class mail or email (if
included below) to the respective parties as follows:
County of Mono:
Mono County Information Technology Department
Attn: IT Director Martinez
PO Box 7657
Mammoth Lakes, CA. 93546
[email protected]
Contractor:
Senior Manager of Operations Support
[email protected]
7437 Race Road,
Hanover, Maryland 21076, USA
With a copy to:
General Counsel
[email protected]

23.
COUNTERPARTS
This Agreement may be executed in two (2) or more counterparts (including by electronic transmission), each
of which shall constitute an original, and all of which taken together shall constitute one and the same
instrument. For purposes of this Agreement, a photocopy, facsimile, .pdf, or electronically scanned signatures,
including but not limited to Docusign or similar service, shall be deemed as valid and as enforceable as an
original.
24. NON-SOLICITATION
During the term of this Agreement and for a period of one (1) year immediately following the period for
which a Contractor’s personnel last performed services for County under this Agreement, neither party
shall, knowingly, directly or indirectly, either on his or her own account or for any entity or person, hire,
solicit, or retain any existing or former employee and/or service provider and/or contract employee of the
other party to leave his/her employment or engagement. For the purposes of this Section, the use of
general non-targeted employment advertising shall not be deemed to be direct or indirect solicitation.
25. RIGHT TO HIRE
If at any time County wishes to hire any Contractor’s personnel who has not provided a minimum of six
(6) months continuous service at County, and Contractor has accepted County’s request; County will pay
Contractor, as liquidated damages, an amount equal to 30% of the Contractor’s personnel first year salary,
including guaranteed bonuses, with Contractor.
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26. PREVAILING WAGE
In the event that this Agreement is subject to Service Contract Labor Standards, Construction Wage Rate
Requirements or other prevailing wage law, and County did not notify Contractor of such requirement or
the Government changes the prevailing wage requirements, County will honor Contractor’s request to
increase Contractor’s labor rates.
27. REMOTE WORK
County is aware that the remote work location is not a Contractor’s location and is not a managed site by
the Contractor. County shall provide Contractor’ personnel with hardware (if applicable), software, and
network connectivity (such as a Virtual Private Network) to perform the services remotely and shall be
responsible for ensuring any County-provided hardware, software, and network meet County’s security
obligations and measures. Contractor will not be providing any computers, equipment, materials or
facilities for use under this Agreement.
28. ENTIRE AGREEMENT
This Agreement contains the entire agreement of the parties, and no representations, inducements, promises,
or agreements otherwise between the parties not embodied herein or incorporated herein by reference, shall be
of any force or effect. Further, no term or provision hereof may be changed, waived, discharged, or terminated,
unless executed in writing by the parties hereto.
IN WITNESS THEREOF, THE PARTIES HERETO HAVE SET THEIR HANDS AND SEALS,
EFFECTIVE AS OF THE DATE LAST SET FORTH BELOW, OR THE COMMENCEMENT
DATE PROVIDED IN PARAGRAPH 2 OF THIS AGREEMENT, WHICHEVER IS EARLIER.
COUNTY OF MONO:

CONTRACTOR:

By:

By:

Name:

Mike Martinez

Name:

Click here to enter text.

Title:

Information Technology Director

Title:

Click here to enter text.

Date:

Date:

APPROVED AS TO FORM:
County Counsel
APPROVED BY RISK MANAGEMENT:
Risk Manager

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ATTACHMENT A
AGREEMENT BETWEEN THE COUNTY OF MONO
AND Teksystems, Inc.
FOR THE PROVISION OF TEMPORARY STAFFING SERVICES
TERM:
FROM: 12/1/2025

TO: 5/31/2026
SCOPE OF WORK:

See attached Statement of Work (SOW).

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MONO COUNTY LEAD DEVELOPER
STATEMENT OF WORK (SOW)
This Statement of Work (“SOW”) is made as of 1/19/2026 by and between TEKsystems, Inc.
(“Contractor”), and the County of Mono (“County”). This SOW incorporates, by reference, the
TEMPORARY STAFFING SERVICES AGREEMENT between the Parties dated 1/19/2026
(the “Agreement”). In the event of a conflict in terms between the SOW and the Agreement,
the terms of the SOW shall prevail.
STATEMENT OF WORK FOR SPECIAL SERVICES Pursuant to California Government
Code § 31000
BACKGROUND: Mono County Information Technology Division requires specialized
technical services from persons specially trained, experienced, expert and competent to perform
complex engineering and administrative functions. These special services will support critical
enterprise application development work that requires expertise beyond the scope of available
county employee resources.
AUTHORITY: This SOW is authorized under California Government Code § 31000, which
permits the Board of Supervisors to contract for special services in engineering and
administrative matters with persons specially trained, experienced, expert and competent to
perform such special services.
BOARD FINDINGS: The Board of Supervisors finds and determines that:
1. The Services described herein constitute "special services" as defined in Government
Code § 31000
2. The Contractor’s personnel possess specialized training, experience, expertise and
competence not available among existing county staff
3. It is in the economic interest of the county to contract for these specialized services while
attempting to hire, train, and retain permanent employees with such specialized expertise
4. The specialized nature of QuickBase platform development, enterprise network
engineering, and low-code/no-code application integration requires expert-level
knowledge not readily available in the local employment market
SCOPE OF SPECIAL SERVICES: The Contractor shall provide specially trained,
experienced, expert and competent personnel on a time and material basis under the technical
direction and supervision of County and in an environment controlled by County to perform the
following categories of special services(“Services”):

January 13, 2026

LEAD DEVELOPER SOW
CONFIDENTIAL

PAGE 1

Page 90 of 120

ADMINISTRATIVE SPECIAL SERVICES
Lead Application Developer (1 Resource @ $135/hr)
Specialized Administrative Services and Expertise Required:
•
•
•
•
•
•
•

Expert-level QuickBase platform development, configuration, and administration
requiring specialized low-code/no-code expertise not available among county staff
Complex enterprise application integration requiring specialized knowledge of crosssystem data flows and APIs
Advanced custom application development using specialized programming languages
and frameworks
Specialized project leadership and technical mentoring requiring expert-level knowledge
transfer capabilities
Complex database design and integration requiring specialized expertise in both SQL and
NoSQL systems
Specialized web application security implementation requiring expert knowledge of
authentication and authorization systems
Expert-level support for revenue-generating contract systems requiring specialized highavailability application management

Required Specialized Training and Competence:
•
•
•
•
•

Minimum 3-5 years specialized experience in QuickBase development including custom
scripting and API integration
Expert competence in low-code/no-code development principles and limitations
Specialized training in JavaScript, Python, SQL, and web application security
Proven specialized expertise in leading development projects with complex technical
requirements
Specialized experience supporting mission-critical contract-based applications

SPECIALIZED NATURE OF SERVICES: These Services constitute advice, education, and
specialized technical services for county employees and departments. The Services require
specialized expertise in:
•
•
•
•
•
•

Enterprise-grade network engineering and security
QuickBase platform development and integration
Low-code/no-code application development methodologies
Custom application programming and database integration
Enterprise system security and compliance
High-availability application support for revenue-generating contracts

ECONOMIC JUSTIFICATION: The Board finds it is more economical to contract for these

January 13, 2026

LEAD DEVELOPER SOW
CONFIDENTIAL

PAGE 2

Page 91 of 120

specialized services rather than:
1. Hiring permanent employees with such specialized expertise (given limited local talent
pool and competitive compensation requirements)
2. Training existing staff to achieve expert-level competence in these specialized
technologies
3. Managing the ongoing costs of maintaining specialized certifications and training
4. Accepting the risks associated with inadequate expertise in mission-critical systems
PERIOD OF PERFORMANCE: The period of performance for this Statement of Work shall
be six (6) months from the effective date of this SOW, with the option to extend based on
continued need for specialized Services.
WORK LOCATION AND HOURS: The specialized Services shall be performed remote in
California and/or on-site at the Mono County Information Technology offices in Mammoth
Lakes, CA. Standard business hours Monday through Friday, 8:00 AM to 5:00 PM Pacific Time,
with flexibility for occasional specialized maintenance windows and emergency response as
required for enterprise systems.
This project will be performed on a Time and Materials basis. Approval of weekly timesheets by an authorized a
County representative shall constitute acceptance of Services.
The amount shown below is an estimate based on the current scope of work. Any adjustments to this amount will be
managed through the amendment process outlined in the Agreement.

Item

QTY

Administrative Special
Services - Lead
Application
Development

1,040
hours (6
months)

Description
Specialized QuickBase and
enterprise application
development leadership
requiring expert-level
competence

TOTAL

Rate

Amount
Total

$135.00/hr $140,400.00

$140,400.00

County is aware that the remote work location is not a Contractor’s location and is not a
managed site by the Contractor. County shall provide Contractor’ personnel with hardware
(if applicable), software, and network connectivity (such as a Virtual Private Network) to
perform the services remotely and shall be responsible for ensuring any County-provided
hardware, software, and network meet County’s security obligations and measures.
Contractor will not be providing any computers, equipment, materials or facilities for use
under this SOW.

CONTRACTOR QUALIFICATIONS: Contractor certifies that all personnel provided under
this agreement are specially trained, experienced, expert and competent to perform the specified
special services, possessing the specialized knowledge, certifications, and experience required
for each position as detailed above.

January 13, 2026

LEAD DEVELOPER SOW
CONFIDENTIAL

PAGE 3

Page 92 of 120

The signature below indicates acceptance and provides authorization for Contractor to proceed
with the project as outlined in this SOW.
I certify that I have the authority to accept this SOW and to bind County to its terms and
conditions.
County:
Name:

Mono
Mike Martinez

Contractor:
Name:

Title:

Information Technology Director

Title:

Signature:

Signature:

Date:

Date:

January 13, 2026

LEAD DEVELOPER SOW
CONFIDENTIAL

PAGE 4

Page 93 of 120

ATTACHMENT B
AGREEMENT BETWEEN THE COUNTY OF MONO
AND CLICK HERE TO ENTER TEXT FOR
THE PROVISION OF CLICK HERE TO ENTER TEXT SERVICES
TERM:
FROM: 12/1/2025

TO: 5/31/2026

SCHEDULE OF FEES:
Contractor shall be paid at an hourly rate of $135.00.
County will be invoiced monthly, with a Net 30 payment
See attached Statement of Work (SOW).
See Attachment B1, incorporated herein by this reference (optional).

13
Standard Agreement
Version 09.16.25

Page 94 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
County Administrative Office
10 minutes
Agreement regarding Terms and Conditions of Employment for
Director of Finance
Christine Bouchard, Assistant County Administrative Officer

AGENDA DESCRIPTION
Proposed resolution approving the terms and conditions of employment of Stephanie Trujillo as Director
of Finance, and prescribing the compensation, appointment, and conditions of said employment, effective
January 26, 2026.
RECOMMENDED ACTION:
Announce Fiscal Impact. Adopt proposed resolution approving agreement regarding the terms and
conditions of employment for Stephanie Trujillo as Director of Finance, and prescribing the compensation,
appointment and conditions of said employment, effective January 26, 2026. Authorize the Board Chair to
execute said resolution and agreement on behalf of the County.
FISCAL IMPACT:
The estimated cost of this position for the remainder of the fiscal year is $111,036, of which $70,337 is
salary and $40,699 is benefits. The total cost of salary and benefits for an entire fiscal year is $258,461,
of which $164,570 is salary and $93,891 is benefits. This is included in Finance's FY2025-26 adopted
budget.
CONTACT NAME: Christine Bouchard, Assistant County Administrative Officer
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
Staff Report - S.Trujilio Finance Director
2.
2025.01.06 - S. Trujillo Resolution
3.
2026.01.06 - S. Trujillo Employment Agreement
HISTORY:
County Administrative Office
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Counsel
County Administrative Office

Created/Initiated - 12/23/2025
Approved - 01/07/2026
Approved - 01/07/2026
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 95 of 120

COUNTY ADMINISTRATIVE OFFICER
COUNTY OF MONO
Sandra Moberly, MPA, AICP
ASSISTANT COUNTY ADMINISTRATIVE OFFICER
Christine Bouchard

BOARD OF SUPERVISORS
CHAIR
Lynda Salcido / District 5
VICE CHAIR
Jennifer Kreitz / District 1
Rhonda Duggan / District 2
Paul McFarland / District 3
John Peters / District 4
COUNTY DEPARTMENTS
ASSESSOR
Hon. Barry Beck
DISTRICT ATTORNEY
Hon. David Anderson
SHERIFF / CORONER
Hon. Ingrid Braun
BEHAVIORAL HEALTH
Robin Roberts

To: Board of Supervisors
From: Christine Bouchard, Assistant County Administrative Officer
Date: January 13, 2026
Re: Adopt a resolution approving the Agreement Regarding Terms and Conditions of
Employment of Stephanie Trujillo and appointing her to the at-will position of Director
of Finance for Mono County, effective January 26, 2026
Strategic Plan Focus Area(s) Met
A Thriving Economy

Safe and Healthy Communities

COMMUNITY DEVELOPMENT
Wendy Sugimura

Sustainable Public Lands

COUNTY CLERK-RECORDER
Queenie Barnard

RECOMMENDED ACTION

COUNTY COUNSEL
Chris Beck
ECONOMIC DEVELOPMENT
Liz Grans
EMERGENCY MEDICAL
SERVICES
Bryan Bullock
FINANCE
Leslie Chapman, CPA - Interim
HEALTH AND HUMAN
SERVICES
Kathryn Peterson
INFORMATION
TECHNOLOGY
Mike Martinez
PROBATION
Karin Humiston
PUBLIC WORKS
Paul Roten

Mandated Function

Workforce & Operational Excellence

Adopt a resolution approving the Agreement Regarding Terms and Conditions of
Employment of Stephanie Trujillo and appointing her to the at-will position of Director
of Finance for Mono County, effective January 26, 2026
SUMMARY
This item requests Board of Supervisors approve an employment agreement appointing
Stephanie Trujillo to the position of Director of Finance for Mono County. Ms. Trujillo
currently serves as the County’s Budget Officer and brings extensive institutional
knowledge, leadership experience, and financial expertise to this role.
Stephanie Trujillo is currently employed by Mono County as Budget Officer. The
County Administrative Officer (CAO) has selected Ms. Trujillo to serve as Director of
Finance, reporting directly to the CAO.
Under Government Code section 25300, the Board of Supervisors is authorized to
prescribe compensation, appointment, and conditions of employment for County officers
and employees. The proposed employment agreement reflects that statutory authority and
aligns with the County’s existing Management Compensation Policy, Management
Benefits Policy, and Salary Matrix.
The employment agreement provides for continued uninterrupted County service,
preserving Ms. Trujillo’s accrued benefits, service credit, and original hire date, while
transitioning her into the Director of Finance role. The salary is set at Range 123, Step A.
Page 96 of 120

1

Rob

2
3

RESOLUTION NO. R26-

4

A RESOLUTION OF THE MONO COUNTY
BOARD OF SUPERVISORS APPROVING AN
AGREEMENT PRESCRIBING THE COMPENSATION, APPOINTMENT,
AND CONDITIONS OF EMPLOYMENT OF STEPHANIE TRUJILLO

5
6
7
8
9
10
11
12
13
14

WHEREAS, the Mono County Board of Supervisors has the authority under Section 25300 of
the Government Code to prescribe the compensation, appointment, and conditions of employment of
County employees;
NOW, THEREFORE, BE IT RESOLVED by the Mono County Board of Supervisors,
that the Agreement Regarding Terms and Conditions of Employment of Stephanie Trujillo, a copy of
which is attached hereto as an exhibit and incorporated herein by this reference as though fully set
forth, is hereby approved and the compensation, appointment, and other terms and conditions of
employment set forth in that Agreement are hereby prescribed and shall govern the employment of
Stephanie Trujillo. The Chair of the Board of Supervisors shall execute said Agreement on behalf of
the County.
PASSED AND ADOPTED this 13th day of January, 2026, by the following vote:

15
16

AYES:

17

NOES:

18

ABSTAIN:

19

ABSENT:

20
21
22
23
24
25

ATTEST: ______________________
Clerk of the Board

__________________________
Jennifer Kreitz, Chair
Board of Supervisors

APPROVED AS TO FORM:
______________________
COUNTY COUNSEL

26
27
28
Page 1
Page 97 of 120

AGREEMENT REGARDING TERMS AND CONDITIONS OF
EMPLOYMENT OF STEPHANIE TRUJILLO
AS DIRECTOR OF FINANCE FOR MONO COUNTY
This Agreement is entered into by and between Stephanie Trujillo and the County of Mono
(hereinafter “County”).
I.

RECITALS

Stephanie Trujillo (hereinafter “Ms. Trujillo”) is currently employed by County as its Budget
Officer. The County now wishes to employ Ms. Trujillo in the at-will position of Director of
Finance in accordance with the terms and conditions set forth in this Agreement. Ms. Trujillo
wishes to accept employment with the County on said terms and conditions.
II.

AGREEMENT
1. This Agreement shall commence January 26, 2026 (“Effective Date”), and shall remain in
effect unless or until terminated by either party in accordance with this Agreement.
2. As of the Effective Date, Ms. Trujillo shall continue to be employed by Mono County as
its Director of Finance, serving at the will and pleasure of the CAO. Ms. Trujillo accepts
such continued employment. The CAO shall be deemed the “appointing authority” for all
purposes with respect to Ms. Trujillo’s employment. The CAO and Ms. Trujillo will work
together to establish specific, measurable, achievable and realistic performance goals for
Ms. Trujillo’s work. Ms. Trujillo’s job performance and progress towards achieving the
agreed-upon goals shall be evaluated by the CAO in accordance with the “Policy Regarding
the Compensation of At-Will and Elected Management Level Officers and Employees”
most recently adopted by the Mono County Board of Supervisors on April 2, 2024, and as
the same may be amended or updated from time to time and unilaterally implemented by
the County (hereinafter the “Management Compensation Policy”).
3. Ms. Trujillo’s salary shall be Range 123, Step A as set forth in the “Resolution of the Mono
County Board of Supervisors Adopting a Salary Matrix and Position Assignment Schedule
for At-Will Employees and Elected Department Heads”, most recently updated by the
Mono County Board of Supervisors on April 2, 2024, and as same may be amended or
updated from time to time and unilaterally implemented by the County (hereinafter the
“Salary Matrix”) and shall be modified as provided in the then-applicable Management
Compensation Policy and Salary Matrix.
4. Ms. Trujillo understands that she is responsible for paying the employee’s share of any
retirement contributions owed to the Public Employees Retirement System (PERS) with
respect to her employment for the County as determined by the County’s contract with
PERS and/or County policy, and also any employee share of the “normal cost” of her
retirement benefits that may be mandated by the Public Employees’ Pension Reform Act
of 2013 (PEPRA).

V2025.03.10 – S. Trujillo

Page 1 of 4
Page 98 of 120

5. Ms. Trujillo shall continue to earn and accrue vacation and sick leave in accordance with
the “Policy Regarding Benefits of At-Will and Elected Management-Level Officers and
Employees,” updated most recently by the Mono County Board of Supervisors on April 2,
2024, and as the same may be further amended from time to time and unilaterally
implemented by the County (hereinafter the “Management Benefits Policy”) and in
accordance with any applicable County Code provisions not in conflict with said Policy.
Also, pursuant to said Policy, in recognition of the fact that her employment will be exempt
from the payment of overtime or compensatory time-off under the Fair Labor Standards
Act, she shall be entitled to 80 hours of merit leave (aka administrative leave) during each
calendar year of service. Ms. Trujillo understands that said merit leave does not accrue
from one calendar year to the next; rather, it must be used by December 31st of each
calendar year in which it is provided, or it is lost. Consistent with Ms. Trujillo’s
uninterrupted employment status, this Agreement shall have no effect on any sick leave or
vacation time that Ms. Trujillo may have accrued as of the effective date of this Agreement
nor on her original date of hire or total years of service as a County employee, to the extent
the same may be relevant in determining such accruals or Ms. Trujillo’s date of eligibility
for or vesting of any non-salary benefits or for any other purpose.
6. The County shall pay the professional dues, subscriptions, and other educational expenses
necessary for Ms. Trujillo’s full participation in applicable professional associations, for
her continued professional growth and for the good of the County, as determined to be
appropriate, and as approved by the CAO.
7. To the extent not inconsistent with the foregoing or any other provision of this Agreement,
Ms. Trujillo shall be entitled to the same general benefits provided by the County to other
management-level employees, as described more fully in the Management Benefits Policy.
Such benefits include but are not limited to CalPERS retirement benefits at the tier
applicable to Ms. Trujillo’s employment, CalPERS medical insurance, County dental and
vision coverage, and life insurance.
8. Ms. Trujillo understands and agrees that her receipt of compensation or benefits of any
kind under this Agreement or under any applicable County Code provision or policy –
including but not limited to salary, insurance coverage, and paid holidays or leaves – is
expressly contingent on her actual and regular rendering of full-time personal services to
the County or, in the event of any absence, upon her proper use of any accrued leave.
Should Ms. Trujillo cease rendering such services during this Agreement and be absent
from work without any accrued leave to cover said absence, then she shall cease earning
or receiving any additional compensation or benefits until such time as she returns to work
and resumes rendering personal services; provided, however, that the County shall provide
any compensation or benefits mandated by state or federal law. Furthermore, should Ms.
Trujillo’s regular schedule ever be reduced to less than full-time employment, on a
temporary or permanent basis, then all compensation and benefits provided by this
Agreement or any applicable County policies shall be reduced on a pro-rata basis, except
for those benefits that the County does not generally pro-rate for its other part-time
V2025.03.10 – S. Trujillo

Page 2 of 4
Page 99 of 120

employees.
9. Ms. Trujillo shall not engage in any outside employment, activity or enterprise which is
inconsistent, incompatible, or in conflict with the duties or responsibilities of said officer
or employee as they relate to employment with the County of Mono, or with the duties,
functions, or responsibilities of employee's appointing authority or of the County, except
as specified in Section 450 of the Mono County Personnel Rules. Section 450 of the Mono
County Personnel Rules, as the same may be amended from time to time, governs the scope
of permissible outside employment and is incorporated herein by reference.
10. Consistent with the “at will” nature of Ms. Trujillo’s employment, the CAO may terminate
Ms. Trujillo’s employment at any time during this Agreement, without cause. In such
event, this Agreement shall automatically terminate concurrently with the effective date of
the termination. Ms. Trujillo understands and acknowledges that as an “at will” employee,
she will not have permanent status nor will her employment be governed by the County
Personnel System (Mono County Personnel Rules) except to the extent that System is ever
modified to apply expressly to at-will employees. Among other things, she will have no
property interest in her employment, no right to be terminated or disciplined only for just
cause, and no right to appeal, challenge, or otherwise be heard regarding any such
termination or other disciplinary action the CAO may, in his or her discretion, take during
Ms. Trujillo’s employment.
11. In the event of a termination without cause, Ms. Trujillo shall receive as severance pay a
lump sum equal to six (6) months’ salary. For purposes of severance pay, “salary” refers
only to base compensation. Ms. Trujillo shall not be entitled to any severance pay in the
event that the CAO has grounds to discipline her on or about the time he or she gives notice
of termination. For purposes of this provision, grounds for discipline include but are not
limited to those specified in section 520 of the Mono County Personnel Rules, as the same
may be amended from time to time. Ms. Trujillo shall also not be entitled to any severance
pay in the event that she becomes unable to perform the essential functions of her position
(with or without reasonable accommodations) and her employment is duly terminated for
such non-disciplinary reasons.
12. Ms. Trujillo may resign her employment with the County at any time. Her resignation shall
be deemed effective when tendered, and this agreement shall automatically terminate on
that same date, unless otherwise mutually agreed to in writing by the parties. Ms. Trujillo
shall not be entitled to any severance pay or to earn or accrue additional compensation of
any kind after the effective date of such resignation.
13. This Agreement constitutes the entire agreement of the parties with respect to the
employment of Ms. Trujillo, and shall supersede and replace any and all prior agreements
or understandings regarding Ms. Trujillo’s employment.
14. The parties agree that the Board of Supervisors’ approval of this Agreement on behalf of
the County is a legislative act and that through this agreement, the Board of Supervisors is
V2025.03.10 – S. Trujillo

Page 3 of 4
Page 100 of 120

carrying out its responsibility and authority under Section 25300 of the Government Code
to set the terms and conditions of County employment. It is not the parties’ intent to alter
in any way the fundamental statutory (non-contractual) nature of Ms. Trujillo’s
employment with the County nor to give rise to any future contractual remedies for breach
of this Agreement or of an implied covenant of good faith and fair dealing. Rather, the
parties intend that Ms. Trujillo’s sole remedy in response to any failure by the County to
comply with this Agreement shall be traditional mandamus. Pursuant to Government Code
sections 53243 et seq., Ms. Trujillo shall reimburse the County for any paid leave pending
an investigation, legal criminal defense, or cash settlement related to termination by the
County if Ms. Trujillo is convicted of a crime involving abuse of office or position.
15. Ms. Trujillo acknowledges that this Agreement is executed voluntarily by her, without
duress or undue influence on the part or on behalf of the County. Ms. Trujillo further
acknowledges that she has participated in the negotiation and preparation of this
Agreement and has had the opportunity to be represented by counsel with respect to such
negotiation and preparation or does hereby knowingly waive her right to do so, and that
she is fully aware of the contents of this Agreement and of its legal effect. Thus, any
ambiguities in this Agreement shall not be resolved in favor of or against either party.
16. For purposes of this Agreement, a photocopy, facsimile, .pdf, or electronically scanned
signatures, including but not limited to Docusign or similar service, shall be deemed as
valid and as enforceable as an original.
III.

EXECUTION:
This Agreement is executed by the parties this 6th day of January, 2026.

EMPLOYEE

THE COUNTY OF MONO

___________________________
Stephanie Trujillo

___________________________
Lynda Salcido, Chair
Board of Supervisors

APPROVED AS TO FORM:
___________________________
COUNTY COUNSEL

V2025.03.10 – S. Trujillo

Page 4 of 4
Page 101 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
County Counsel
20 minutes
SB 707 Brown Act Updates
Emily Fox, Assistant County Counsel

AGENDA DESCRIPTION
Presentation regarding the changes to the Brown Act enacted by SB 707.
RECOMMENDED ACTION:
None. Informational only.
FISCAL IMPACT:
None.
CONTACT NAME: Emily Fox, Assistant County Counsel
PHONE/EMAIL: / [email protected]
ATTACHMENTS:
1.
SB 707 Changes to the Brown Act in 2026
HISTORY:
County Counsel
County Counsel
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors
County Administrative Office

Created/Initiated - 12/23/2025
Approved - 01/07/2026
Approved - 01/07/2026
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 102 of 120

SB 707
Changes to
the Brown Act
in 2026

Page 103 of 120

Brown Act Review
• Public meetings required for legislative bodies
• Agendas posted 72 or 24 hours in advance (regular v. special
meeting)
• Materials available to the public at the same time available to
board
• Any discussion (in person, phone, email, etc) between a quorum of
members = a meeting
• With some exceptions, like ceremonial events, or attending
another noticed meeting

Page 104 of 120

SB 707 Changes NOT Applicable to
Mono County
• Eligible legislative bodies (i.e., County with population above 30,000) required to:
• Provide zoom/two-way audiovisual platform to the public
• Adopt a written policy for AV disruptions that prevent members of the public from
attending or observing remotely
• In the event of an AV disruption, must engage in a good-faith effort to restore service and
may only resume after one hour and a vote
• New accessibility requirements for accommodation and provision of translation services
• New outreach requirement to underrepresented and non-English-speaking communities
• County where there is a language spoken by 20% or more of the population other than
English must provide translated agendas and meeting webpages.
• Require meeting webpage and online way to be added to a list serve to receive agendas
Page 105 of 120

Remote Participation as Reasonable
Accommodation
• Codifies AG Opinion No. 23-1002 that determined remote meeting
participation may be a reasonable accommodation under the
Americans with Disabilities Act (ADA).
• The ADA defines a person with a disability as a person who has a
physical or mental impairment that substantially limits one or more
major life activity. This includes people who have a record of such
an impairment, even if they do not currently have a disability. It
also includes individuals who do not have a disability but are
regarded as having a disability.
• Member does not have to appear on camera if their disability prevents
them from doing so.
• No limit on number of times remote participation may be requested as
a reasonable accommodation.

Page 106 of 120

Expansion of AB 2449 “Just Cause”
• Existing AB 2449 allows for remote participation without posting a remote
location with “Just Cause”
• SB 707 adds three new “just cause” reasons:
• Immunocompromised family member
• Physical or family medical emergency
• Military service obligations
• Meeting minutes must disclose the just cause used unless it would disclose
medical or disability diagnosis
• Subject to existing limitations: 7x per year (if body meets 3 or more times per
month), 5x per year (if body meets 2 times per month), 2x (if body meets once
per month or less)

Page 107 of 120

Remote Meetings in Emergencies
• Expands the ability of legislatively bodies to meet remotely during
a proclaimed state of emergency to also include a proclaimed
local emergency. See Cal. Gov’t Code § 8630, § 54953.8.2.
• Emergency is defined with reference to the California Emergency
Services Act, and so must be a declared local emergency to allow
for use of this section.

Page 108 of 120

Removing Disruptive Remote
Participants
• Previously Cal. Gov’t Code § 54957.95 allowed for Boards to clear
the room in the event of disruptive behavior
• SB 707 expressly adds that a legislative body has the authority to
remove disruptive individuals that are participating remotely (i.e.
“zoombombing”). See Cal. Gov’t Code § 54957.96.

Page 109 of 120

Remote Participation for MultiJurisdictional Bodies
• Members of a multi-jurisdictional body may participate remotely if
they would be required to travel 20 or more miles each way to the
meeting location.
• Limits the use of remote meetings to:
• 2x per year (if body meets once per month or less)
• 5x per year (if body meets twice per month)
• 7x per year (if body meets three or more times per month)

Page 110 of 120

Remote Meetings for Advisory Bodies
• Non-decision-making bodies (“advisory bodies”) may meet entirely
remotely, IF:
• The Board of Supervisors expressly authorizes such remote
meetings for the advisory body and reviews that authorization at
least twice a year
• A physical location must be open to the public with staff present
• Sunsets Jan 1, 2030
• Doesn’t foreclose meeting in-person while authorized to meet
remotely
• All members not required to meet remotely even if authorized
Page 111 of 120

Remote Public Comment
• If a time limit is placed on public comment, either per comment or
per item, SB 707 expressly allows that remote public comment
may be limited consistent with in-person limitations

Page 112 of 120

No Special Meetings for Member
Compensation
• Prohibits calling a special meeting to discuss salaries, salary
schedules, or compensation for members of the legislative body
itself. See Cal. Gov’t Code § 54956.
• Special meetings may still address the compensation of all other
employees or staff.
• In the case of smaller legislative bodies, will interpret this rule to
prohibit discussion of adjustments to stipends or other
reimbursement to a regular meeting of that body.

Page 113 of 120

Closed Sessions re Personnel Actions
• Existing law requires that prior to taking final action on executive
benefits, the body must orally report out from closed session
• SB 707 expands that requirement to include “officers and
department heads”

Page 114 of 120

For Staff: Provide Copies of the Brown
Act
• Existing law encourages agencies to provide copies of the Brown
Act to each member of a legislative body.
• SB 707 now requires agencies to provide a copy of the Brown Act
to any person elected or appointed as a member of a legislative
body.
• Staff should provide copies on or around Jan. 1 to all board
and commission members.
• Should be incorporated into the reappointment or initial
appointment “orientation” or “onboarding” materials for all
boards and commissions going forward.
Page 115 of 120

Social Media Exception Now
Permanent
• Existing law permits a board member to engage in separate
conversations or communications outside of a meeting with any
other person using an internet-based social media platform for
specified purposes, so long as the majority of members do not
use the platform to discuss business of a specific nature that falls
within the subject matter jurisdiction of the legislative body.
• I.e., it’s ok for multiple board members to “like” the same post
about a cute puppy or share and comment to promote a
community event
• SB 707 removes the sunset date.

Page 116 of 120

Questions?

Page 117 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
County Counsel
Closed Session - Labor Negotiations

AGENDA DESCRIPTION
CONFERENCE WITH LABOR NEGOTIATORS. Government Code Section 54957.6. Agency designated
representative(s): Sandra Moberly, Oliver Yee, Christopher Beck, Leslie Chapman, Christine Bouchard,
and Steve Rose. Employee Organization(s): Mono County Sheriff's Officers Association (aka Deputy
Sheriff's Association), Local 39 - majority representative of Mono County Public Employees (MCPE) and
Deputy Probation Officers Unit (DPOU), Mono County Paramedic Rescue Association (PARA), Mono
County Correctional Deputy Sheriffs’ Association. Unrepresented employees: All.
RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME:
PHONE/EMAIL: /
ATTACHMENTS:
None
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors

Created/Initiated - 01/02/2026

Page 118 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
County Counsel
Closed Session - Existing Litigation

AGENDA DESCRIPTION
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. Paragraph (1) of subdivision (d) of
Government Code section 54956.9. Name of case: Southern California Edison Company v. California
State Board of Equalization, et al. Case number: 30-2025-01534286-CU-MC-CXC
RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME:
PHONE/EMAIL: /
ATTACHMENTS:
None
HISTORY:
County Counsel
County Counsel
County Administrative Office

Created/Initiated - 12/29/2025
Approved - 01/07/2026
Final Approval - 01/07/2026

Page 119 of 120

OFFICE OF THE CLERK
OF THE BOARD OF SUPERVISORS

AGENDA REQUEST
MEETING DATE
DEPARTMENT
TIME REQUIRED
SUBJECT
PERSONS APPEARING BEFORE
THE BOARD

January 13, 2026
County Counsel
Closed Session - Initiation of Litigation

AGENDA DESCRIPTION
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION.
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9.
Number of potential cases: Two.
RECOMMENDED ACTION:

FISCAL IMPACT:

CONTACT NAME:
PHONE/EMAIL: /
ATTACHMENTS:
None
HISTORY:
Clerk-Recorder-Registrar-Clerk of the Board of Supervisors

Created/Initiated - 01/05/2026

Page 120 of 120