The Docket · Government Meeting · DKT-2026-002055

On the agenda: Cedaredge 09-03-2026 Regular Meeting — Data Center (Sep 3)

Past ⚠ Agenda Watch Cedaredge, Colorado · Thursday, September 3, 2026 — 1 month ago

About this record

The published agenda for the September 3, 2026 meeting contains: "Data Center", "data center". The meeting has passed. The agenda stays here as a permanent public record.

WhenThursday, September 3, 2026
Check the agenda document for the meeting time.

WhereCedaredge, Colorado

Body09-03-2026 Regular Meeting

Money$13,000 was at stake

On the record“Data Center”“data center”

The agenda, word for word

Government public record — the full text of the published document, archived September 18, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

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8/27/2026 9:55 AM

Board of Trustees
Regular Meeting
Thursday, September 3, 2026, 6:00 p.m.
Attend in person:
Cedaredge Civic Center, Grand Mesa Room, 140 NW 2nd St.
Attend virtually:
On Your Computer: https://bit.ly/4d4o1Bc | Password: 810542
On Your Phone: 253-215-8782 | Webinar ID: 861 1685 9882 | Password: 810542
NOTE: Persons attending remotely may experience technical difficulty. While the
Town attempts to have technology working to accommodate remote participation,
there can be times when technology is not working properly thereby impacting
the ability to listen or present.

AGENDA
6:00PM

Call to Order

1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval.
(5 Minutes)
Trustees will consider accepting the agenda as presented or if it should be modified.
Adding new items is limited to emergency matters needing immediate attention that arose
after the agenda was posted.
WORK SESSION
Please note that decisions are not made at Work Sessions.
4. Public Nuisance.
(30 Minutes)
a. Work session to review existing public nuisance regulations and consider
amendments to the Municipal Code.
5. Economic Development Committee/Commission.
(30 Minutes)
a. Work session to consider direction for the type of advisory committee or
commission (formal or informal, temporary or permanent, membership, etc.)

Board of Trustees
Agenda, 9/3/2026

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8/27/2026 9:55 AM

6. Agenda Preparation
(30 minutes)
a. Board Referral requesting a Work Session to discuss the process for preparing
Board agendas.
7. Water (Drought) Rates.
(30 Minutes)
a. Receive information regarding effects of implementing the drought water rates; and
b. Provide direction.
REGULAR MEETING
8. Public Comment Period
There is a sign-up sheet at the lectern for constituents who would like to address the
Board. Online constituents should use the raise your hand feature. We will recognize the
oldest first, newest last order.
When there is a public hearing on the agenda, there will be a separate public comment
period. A separate in person sign-up sheet is provided for that, and online participants
should follow the same raise your hand procedure for commenting during that time.
Constituents, whether in person or online may address the Board of Trustees about any
issue. Regardless of being in person or online, please state your name and address for the
record. You have three (3) minutes to address the Board of Trustees. When the Chair or
the Town Clerk signals the time has ended, please wrap up your comments. When the
scheduled public comment period ends, the Chair will not recognize public speakers
other than invited persons/consultants. The Board of Trustees are not authorized under
Colorado Open Meetings Law to discuss, comment, or take action at this meeting on any
issue raised under constituent time that is not part of tonight’s agenda. Please keep all
comments cordial. Personal attacks on Staff or the Board will not be tolerated. The Chair
may refer the matter to the Town Administrator and/or the Town Attorney for immediate
comment after Constituent Time, or to staff to obtain additional information.
9. Consent Agenda.
(5 Minutes)
These are matters considered to be routine and do not require discussion by the Trustees.
All items on the consent agenda may be taken in one action. A Trustee may request to
pull an item off the consent agenda and add it to the regular agenda for discussion and
consideration prior to taking action on other consent items.
a. Minutes: August 20, 2026 Regular Meeting
10. 2026 General Election.
(30 Minutes)
Continued from 8/20/2026.
a. Consider Resolution 25-2026; Submitting to the Electorate of the Town of Cedaredge at

the November 3, 2026, Coordinated Election, a Certain Question Authorizing the Increase of
Sales and Use Taxes for the Purposes Described in the Ballot Question.

11. Golf Course Fund; Budget Amendment.
(20 Minutes)
a. Consider Resolution XX-2026; Approving a Supplemental Appropriation of
$13,000 for Pro Shop Inventory Expenditures and Authorizing Revisions to
Planned Capital Improvements for the Golf Course.
Board of Trustees
Agenda, 9/3/2026

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8/27/2026 9:55 AM

12. Town Administrator’s Report.
(10 Minutes)
Accept a written report provided for informational purposes updating the Board on
various capital projects, department matters, and Town activities that may or may not
warrant discussion. Additional information may be provided verbally at the meeting
where the status has changed.
a. Town Administrator/Department Head Updates
b. Calendar of Events
c. Water Project List
d. Agreement Overview
e. Grants-Loans Overview
f. Advanced Agenda (September-December 2026)
13. Liaison Reports.
(15 Minutes)
This is a time for Trustees assigned to various Commissions, Committees and Boards to
provide verbal updates on matters concerning the Board of Trustees
a. Planning and Zoning Commission (Mayor Hart , Mayor Pro Tem Atkinson).
9/1/26.
b. Golf Course Advisory Board (Mayor Hart, Mayor Pro Tem Atkinson, Trustee
Hoffbauer). 9/8/2026.
c. Tree Board. (Trustee Steiner). TBD
d. Recreation Advisory Board (Mayor Hart, Trustee Hoffbauer). 8/26/2026.
e. CML-Legislative (Vacant)
f. Club 20 (Mayor Hart)
g. Region 10 Board/Executive Committee (Mayor Hart). 10/8/2026.
h. Gunnison River Basin (Mayor Pro Tem Atkinson).
i. Delta County Mosquito Control District (Trustee Anderson, Trustee Chapman)
j. Town Administrator Recruitment (Trustee/Treasurer Murray, Trustee Hoffbauer)
k. Water Committee (Mayor Pro Tem Atkinson, Trustee Anderson, Trustee
Chapman). TBD
14. Trustee Comments.
(10 Minutes)
This is the time for Trustees to comment on any matter not otherwise on the agenda. A
Trustee can make a request for a future agenda item. Trustee comments can also be a time
where a trustee makes community service announcements such as information about an
upcoming event (not necessarily Town sponsored), bring things to staff’s attention that
might need to be fixed/addressed.
15. Adjourn: Next Meeting, September 17, 2026

Board of Trustees
Agenda, 9/3/2026

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STAFF REPORT
To:

Mayor and Board of Trustees

From:

Carl Holm, Interim Town Administrator

Agenda Date:

September 3, 2026

Item:

Public Nuisance; WORK SESSION

RECOMMENDATION(S):
a. Consider Board Referral to discuss existing regulations.
SUMMARY:
Existing regulations to address a public nuisance consist of multiple provisions throughout the
Cedaredge Municipal Code (CMC). Enforcement is generally handled by the Cedaredge Police
Department; however, there is no formal, Board-adopted policy/procedure established for
implementing these provisions.
Staff is seeking Board direction, including:
1. No Change; or
2. Possible modifications to the Municipal Code; and/or
3. Establishing a formal abatement program (policy).
DISCUSSION:
Title 1; General Provisions
Chapter 1.16; General Penalty
- Section 1.16.020; Non-violent violations
o Any person convicted of violating any provisions of any municipal ordinance may
be incarcerated (up to 1 year) or fined (up to $2,650) with an adjustment for
inflation January 1 of each year after 2014, or both such incarceration or
imprisonment.
o A separate offense may be deemed committed upon each day any violation
continues.
o Inability to pay – municipal judge
Title 8; Health & Safety
- Chapter 8.12; Litter and Junk
o It is unlawful for any person to keep (or allow to be kept), store, deposit, throw, or
leave any litter or junk on any public or private property or in any waters.
o Penalty; Provisions of Chapter 1.16.020
 Progressive fines: $50, $200, Summons

Public Nuisance
9/3/2026; Board of Trustees
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Chapter 8.16 Weeds & Brush
o It shall be unlawful for the owner, lessee, or occupant of a property to fail to
control weeds and brush on his or her property including any portion abutting
street and alley rights-of-way lying between said property and the centerline of
said rights-of-way.
o Penalty; Provisions of Chapter 1.16.020
 Progressive fines: $50, $200, Summons
Chapter 8.18; Vector Control
o Vector control is a process of controlling the breeding and harborage of
mosquitoes and rodents.
o Penalty; Provisions of Chapter 1.16.020 AND Criminal and Civil Penalties
 Cost Recovery
Chapter 8.20; Abandoned Vehicles
o It is unlawful for any person to abandon (left unattended in one location for 30+
consecutive days) a motor vehicle by leaving the same parked upon any public
right-of-way or in any public place.
o Penalty; Provisions of Chapter 1.16.020
Chapter 8.24; Nuisances
o It is unlawful for any person to create, cause, or maintain any nuisance, or to
permit any nuisance to exist upon or in connection with any premises owned or
under their control.
o Penalty; Provisions of Chapter 1.16.020
 Progressive fines: $50, $200, Summons
 Cost Recovery

Title 12; Streets, Sidewalks and Public Places
Chapter 12.16; Street Trees and Shrubs
- Section 12.16.020; Care & Removal of Trees within the Town
o It is unlawful for any person to plant, remove, trim, treat or damage any public
access or street tree without the express prior approval of the Town. Exception for
a public utility.
o Property owners on which street trees or private trees are located must maintain
such trees so that they do not constitute a nuisance.
- Section 12.16.030; Nuisances and abatement
o Any street tree or private tree that:
1. Obstructs the proper view of vehicular or pedestrian traffic, including traffic
control devices (e.g., signs).
2. Creates a safety hazard to persons or property
3. Could cause infestation of other trees or pants.
- Section 12.16.040; Penalty; Misdemeanor (pursuant to Section 1.16.020)
Title 16; Land Use & Development
- Section 16.01.150; Violations (General Provisions)
o It is unlawful to erect, construct, reconstruct, alter, maintain, or use any building
or structure or to use any land in violation of any provision of this Title (Title 16).
o Penalty; Fine up to $1,000 (each day)
Public Nuisance
9/3/2026; Board of Trustees
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Chapter 16.02 Enforcement
o No person shall develop or use any land, building, or structure within the Town in
violation of this Code, regulations authorized under this Code, or the terms and
conditions of permits or other approvals or entitlements issued under this Code
[Presumed to mean Title 16]
o Transition from Code changes.

Existing nuisance abatement (code enforcement):
Cedaredge enforcement is reactive (vs proactive). Officers handle code enforcement matters only
when time between calls for service allow and after a formal complaint is made. This causes
enforcement to be reactive and inconsistent.
Code enforcement duties have been assigned to the police department. Duties for police officers
include:
• Cases involving safety concerns or hostile contacts
• Violations involving criminal activity
• Repeat or serious offenders
• Formal summonses when necessary
• Court testimony
• Situations requiring peace officer authority
Summary of 2026 calls (some of the following can overlap at one location):
- 12 Litter
- 19 Vegetation (weeds, shrubs, trees, etc.)
- 3-4 Vector Control
- 9 Vehicles
- 2 Streets or Rights-of-Way
- 2 Land Use
16 cases opened
7 cases closed 9 pending
Enforcement Option:
Using sworn officers for every routine code complaint can be costly and reduce the amount of
time available for public safety services. A non-sworn code enforcement position could handle
the majority of administrative and inspection work, with the Police Department providing
enforcement authority when needed. Using certified officers is strongest when code enforcement
is tied to public safety, criminal activity, repeat violations, or difficult enforcement situations
(e.g. serving an inspection or abatement warrant).
Any person performing code enforcement duties needs specialized training in areas such as:
• Zoning and land use
• Property maintenance standards
• Building codes
• Nuisance procedures
• Administrative enforcement

Public Nuisance
9/3/2026; Board of Trustees
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•
•

Notice and service requirements
Constitutional limitations involving private property and inspections

A dedicated code enforcement officer/specialist position would develop a deeper expertise in
process/procedures and alleviate certified police officers from being involved in routine code
enforcement operations. They would have more time to conduct systematic neighborhood
inspections and follow cases through to completion.
A common approach is to assign typical code compliance duties to community development
staff. Such duties include:
• Logging Initial complaints
• Routine inspections
• Photographs and documentation
• Courtesy notices
• Follow-up contacts
• Case management/tracking
• Coordination with property owners
• Voluntary compliance efforts
This model allows the town to designate non-police personnel to perform certain code
enforcement functions while still retaining the authority of police officers to enforce municipal
ordinances. Approximately 10 years ago, Cedaredge operated under this model prior to the code
enforcement position being cut.

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Public Nuisance
9/3/2026; Board of Trustees
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STAFF REPORT
To:

Mayor and Board of Trustees

From:

Carl P. Holm, Interim Town Administrator

Agenda Date:

September 3, 2026

Item:

Economic Development Commission; WORK SESSION

Attached:

Master Plan Policy Excerpt

RECOMMENDATION:
a. Consider creating a formal Economic Development Commission; and
b. Provide direction for staff relative to Organization, Membership, Duties.
SUMMARY:
There has been some discussion about creating a Committee/Commission to advise the Board of
Trustees on matters relative to Economic Development. First, the question is whether this body
would be informal or formal. Either way, there are four (4) key components to consider for
establishing a Committee/Commission: Purpose, Membership, Organization, and Duties.
Staff recommends establishing a formal Commission that could be involved with developing a
plan and recommending how to apply economic development revenue received through sales tax
if the ballot measure passes in November 2026. Alternatively, the Board could consider an
informal Economic Development Advisory Committee.
BACKGROUND:
Section 11-3, Town of Cedaredge Home Rule Charter. “The Board of Trustees may establish
Boards and Commissions and provide for their powers and duties, and the Board of Trustees may
consolidate, merge, or abolish any Board or Commission. Further, the Board of Trustees may
establish temporary Advisory Commissions for advising the Board of Trustees with regard to a
specific matter or for accomplishing specific tasks. ….” Staff finds that this language suggests
that, either formal or informal, a Committee/Commission/Board should be established through
an ordinance (formal) and/or resolution (informal).
Formal Boards/Commissions that have been established include:
- Planning & Zoning Commission (Chapter 2.28 CMC)
- Golf Course Advisory Board (Chapter 2.32 CMC)
- Recreation Advisory Board (Chapter 2.34 CMC)
- Tree Board (Section 12.16.050 CMC)
Informal Committees that are existing and active include:
- Town Administrator Recruitment (Resolution 06-2026)
Economic Development Commission
9/3/2026; Board of Trustees
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Water Committee (no resolution)

DISCUSSION:
Staff recommends that the Board provide direction to:
1) Establish a formal Economic Development Commission:
a. Purpose. Make strategic recommendations to the Town of Cedaredge Board of
Trustees related to long-term budgetary and planning considerations for economic
development activities within the Town of Cedaredge.
b. Membership. The following is a list of possible groups/stakeholders that could be
represented on this Commission:
i. Local Business Owner(s)
ii. Applefest
iii. One Delta County
iv. Grand Mesa Business Guild
v. Other
It is preferable to have members that live in Town. However, there are people in
the surrounding area that are vested in this community. Allowing flexibility to
consider people living in the surrounding area affords greater ability to retain
representation. Given that the Board ultimately decides who to appoint, staff
suggests considering that members of this Commission do not need to live in
Town to qualify.
c. Organization.
i. Voting Members; Minimum of 5, Maximum of 7 (see membership below)
ii. Ex-Officio member(s); Trustee (1), Mayor
d. Duties. The following is a list of possible duties for this Commission:
i.
Create and Implement an Economic Development (Strategic) Plan
a. Economic Growth (including housing)
b. Workforce Development (education, training, skill building)
c. Job/Business Retention/Creation/Expansion
d. Marketing/Promotions (including the golf course)
e. Infrastructure Investment
ii. Avise on allocation of sales tax revenue restricted for Economic
Development.
iii. The 2025 Master Plan includes multiple action items that involve, apply
to, economic development (attached).
Depending on Board direction, staff will return at a subsequent meeting for consideration of
applicable action(s)/document(s) (e.g., ordinance, resolution).

Economic Development Commission
9/3/2026; Board of Trustees
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STAFF REPORT
To:

Mayor and Board of Trustees

From:

Carl P. Holm, Interim Town Administrator
Bo Nerlin, Town Attorney
Brooke Wood, Town Clerk

Agenda Date:

September 3, 2026

Item:

Agenda Preparation; WORK SESSION

Attached:
RECOMMENDATION:
a. Consider Board Referral to discuss the process to set agendas for the Board of Trustees.
SUMMARY:
The current process for setting agendas for the Board of Trustees includes the following:
- There is a folder for each meeting located on the Town’s server (U:/ Drive) where the
agenda, staff reports and attachments are complied.
- Town Administrator (TA) and Town Clerk coordinate with drafting agendas taking into
account (in order of priority) time sensitive matters, follow-up and routine items, as well
as submissions from department heads and elected officials (via Trustee Comments).
- Pink Sheet. Items requested through Trustee Comments are added to the Pink Sheet. Staff
attempts to schedule pink sheet items as time permits. This is the original method of
identifying items requested by the Board members.
- Advanced Agenda. This Excel document was created by the current administration to
help plan out items that are to be presented to the Board of Trustees. Routine items like
budget can be scheduled to avoid missing an item and/or overloading an agenda. An
approximate time is assigned to help manage agenda size, trying to keep
agendas/meetings to a maximum of 4 hours. This advanced agenda is provided to Board
members with the TA report once a month but can be revised regularly as issues arise.
- Agenda Review. Every Tuesday a group consisting of the TA, DTA, Town Clerk, Town
Attorney meets with the Mayor to review and discuss items scheduled for the next
meeting as well as the advanced agenda. When the Mayor was out of the country, the
Mayor Pro Tem filled in.
Options:
- Continue the current practice
- Amend the current practice:
o Add Mayor Pro Tem to the agenda review.
o Provide the advanced agendas at each meeting.
o Other
Agenda Preparation
9/3/2026; Board of Trustees
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DISCUSSION:
Agenda format is addressed in multiple Town documents. Existing policies focus largely on
deadlines, work sessions, consent, etc. There is no specific policy that speaks to how the agenda
is prepared, or by whom. The closest is found in the Governance Plan Section A (“Agenda
Planning”),which states:
1. The cycle will include the Board’s development of its agenda for the next fiscal year through
the use of a “Tentative Calendar”. Such development will include:
a. Consultations throughout the year with the Board’s commissions, sub-boards,
temporary advisory groups, and with selected groups of the Town’s citizens and
other bases; or other methods of gaining planning information:
b. Governance education and education related to Ends determination such as
presentations by futurists, demographers, advocacy groups, staff, etc.
c. Two or more Trustees may recommend or request an item for Board discussion by
submitting the item to the Mayor and the Administrator no later than five
days before a Board meeting. The Board will then discuss and confirm at the
next available Work Session to confirm if a majority wish to add the item for
action and when it might be scheduled.
d. The Board’s Tentative Calendar will be scheduled by the Administrator for at
least a quarterly review at a Work Session to confirm priorities and timing.
With respect to the “Other” option, for additional reference, included in the packet are the
following policies adopted by other municipalities:
- City of Lakewood - Policy for Agenda Requests
- City of Golden - Councilor New Business Proposal

Agenda Preparation
9/3/2026; Board of Trustees
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POLICY 05.7

AGENDA SETTING

POLICY
The agenda-setting process is an ongoing, combined effort by the City Council and the City Manager (or
designees).
The City Council sets the legislative priorities for the year during the annual planning retreat, and those
legislative priorities are the basis of the City staff’s work assignments and City Council initiatives and agenda
items. (See Policy 5.16 – Annual Planning Retreat). Agenda items and staff direction are also created through
study sessions, committees, and requests for council action which includes requests for legislative
modification.
The Mayor and Mayor Pro-Tem, under the direction of the City Council and with the advice of the City
Manager, manage the City Council agenda and calendar to ensure that the annual planning retreat goals are
met and new agenda items are accommodated.
The Mayor and/or Mayor Pro-Tem should advise the Council regularly on the progress of the agenda setting.

AUTHORITY
By adoption of the Policy and Procedures Manual

PROCEDURE
City Council members may submit requests for agenda items during the annual planning retreat and throughout
the year by filling out a request form and submitting such to the City Manager (or designee). At a minimum, the
request must include the requestor’s name, a description of the request, the goal or objective that the request
aims to fulfill, and a self-assessment as to the priority level of such request. Requests submitted outside of the
annual planning retreat should also be self-assessed as to whether such requests should supersede resources
otherwise directed to the previously adopted policy priorities.
Requests submitted outside of the annual planning retreat are added to the next “in progress” regular City
Council meeting agenda/meeting packet, subject to the internal packet deadline process. The request will be
listed on the agenda under General Business for consideration by the City Council as a whole. The timing of the
submittal determines when the request will be reviewed by the City Council. Meeting agendas and packets must
be posted to the City website ten (10) days prior to the meeting date, so requests will be placed upon the
agenda of the next “in progress” regular meeting. An “in progress” meeting refers to the regular meeting agenda
and packet that is in the development stage and is not yet finalized for posting.
New requests for agenda items that are presented during General Business, which are approved by the City
Council for future action, will either be prioritized by action of the City Council or will be evaluated and
prioritized by administrative staff against the backlog of open, prioritized items.
The City Council priorities dashboard may be updated to include unprioritized “parking lot” items that have
been approved for such addition by the City Council as priorities. General items that are outside of the City
Council’s approved list of priorities will be prioritized by the City Manager in relation to available City resources.
Page | 28

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D) The motion and vote to convene an Executive Session shall take

place in the Council Chambers, or such other location as has been
posted on the public notice of the Meeting.

E) Councilors who are absent from an Executive Session, but who

have not exercised the option of non-participation pursuant to
Section 1.03.060 of the Golden Municipal Code “Optional
Participation in Executive Sessions”, may listen to the recording of
such session at the City Clerk’s Office without further authorization
from Council.

ARTICLE 4: Section 1:
Agenda
Agenda and
A) The City Manager shall prepare and set the Council agenda for
Council
Meetings and Sessions in consultation with Mayor.
Packets
Section 2:

Council Packets

A) Council packets containing the agenda and applicable documents

shall be distributed to Councilors on or before the Thursday
proceeding the Tuesday business Meeting or Session, or at least
three days before a special meeting.

B) Delayed, corrected and updated materials will be noted when the

packet is distributed and provided prior to the Meeting.

ARTICLE 5:
Mayor,
Chair, and
Councilor
Duties

Section 1:
Mayoral Duties and Designating a Chair for Meetings and
Executive Sessions
A) The Mayor shall act as Chair of Meetings and Executive Sessions.
B) If the Mayor is absent or unavailable, the Mayor Pro Tempore shall

serve as Chair of Meetings and Executive Sessions.

C) If both the Mayor and Mayor Pro Tempore will be absent from a

Meeting or Executive Session, the Mayor may designate an acting
Chair in advance of the Meeting.

D) If the Mayor and Mayor Pro Tempore are absent from a Meeting and

the Mayor has not designated an acting Chair, then the City Clerk or
Clerk’s Deputy shall call the Council to order, and the first order of
business shall be the election by a majority of all Councilors present
of a Councilor who shall be the acting Chair for the duration of that
Meeting.

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C) No Councilor shall leave the dais during a Meeting without consent

of the Chair.

D) No Councilor shall engage in conversation or commit any other act

which may distract the attention of another Councilor from the
business before Council.

E) During hearings on quasi-judicial matters, Councilors shall not use

electronic devices except to review the agenda, meeting packet
and supplemental materials provided by staff or for the purposes of
calendaring or calculating.

F) During non-quasi-judicial matters, Councilors may use electronic

devices to look up relevant factual background material, as
appropriate.

G) Council recognizes that a Councilor may need to respond to an

emergency unrelated to Council business; if an emergency arises,
the Councilor shall advise the Chair and shall request a recess.

H) During deliberations, Councilors shall direct questions/comments to

Council rather than the public.

Section 6:
Interpretation of the Rules of Decorum: These Rules are
intended to support the intent of the Council set forth above.
A) These Rules are intended to support the intent of the Council set

forth above.

B) These Rules are not to be used to limit debate or public

participation, but to enable the effective functioning of the Council.

C) These Rules are not intended to restrict an individual's right to

constitutionally protected speech.

D) The Chair may temporarily suspend these Rules or grant

exceptions in order to effectuate their intent.

ARTICLE
11:
Councilor
New
Business
Proposal

Section 1:

Councilor Proposals:

A) A Councilor who wishes to propose a new policy or legislative idea
to Council shall complete the Council New Business Proposal Form
and solicit the support of one additional Councilor. It is the duty of
the supporting Councilor to vet the proposal to assure the proposal
is reasonable, necessary and appropriate for consideration by the
entire Council. If help or assistance is needed, the Councilor may

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consult the City Manager, the City Attorney or their designees. To
the extent practicable, the form should detail the procedural steps
necessary to see the proposal through to its implementation. Once
the form is complete, the Councilor advancing the proposal shall
submit the form to the City Manager or their designee.
B) The City Manager or their designee will review the proposal and
consult with the City Attorney and staff as necessary to evaluate and
document on the form the estimated impacts to staff resources,
fiscal resources, the Council Strategic Action Plan, and the annual
workplans of Boards. The City Manager or their designee may
arrange to meet with the proponents of the proposal and discuss the
proposal impacts and any suggested revisions to the procedural
steps necessary to see the proposal process through to
implementation. The City Manager may also suggest alternative
approaches to address the policy proposal topic and the proponents
may elect to withdraw their policy proposal from further review by
staff and consideration at a Council Meeting.
C) Following discussions with the proponent(s) and appropriate staff
members and legal review, the City Manager will place on a future
study session agenda the New Business Proposal Form for
consideration of Council.
D) After presentation of the proposal by the proponent(s) and a brief
discussion at the study session, the Chair will end discussion. To
advance the proposal further, three or more Councilors must
indicate support for the proposal, otherwise the proposal is declined.
A Councilor whose proposal has been declined may refine the
proposal and again submit a New Business Proposal Form, per the
process described in this Article.
E) If a policy proposal receives expressions of support from three or
more Councilors at the study session, the City Manager, through
appropriate staff, shall take steps included on the Policy Proposal for
bringing the proposal to Council for a final vote or referral to a Board
to study and make recommendations to Council concerning the
proposal.
F) Until the proposal is completed or returns to the Council agenda for
final resolution, the City Manager will provide a status summary of
proposals in the quarterly updates to Council on the progress in
implementing projects in the Strategic Action Plan.

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STAFF REPORT
To:

Mayor and Board of Trustees

From:

Carl Holm, Interim Town Administrator
Tammy Francis, Finance Director

Agenda Date:

September 3, 2026

Item:

Water (Drought) Rates: WORK SESSION

Attached:

A) Rate Summary Reports; B) 20-30K Users; C) 30K+ Users

RECOMMENDATION(S):
a. Receive information about current drought rate implementation; and
b. Provide direction to staff.
SUMMARY:
Drought rates were implemented beginning with the April billing period with an intent to penalize
people using excessive amounts of water during drought conditions. Staff presented information
about water usage on various occasions to track effects of implementing the drought water rates.
Reports show water usage is significantly down, which is meeting the intent of the temporary
policy. However, revenue has increased with the continued dry, hot weather.
DISCUSSION:
Staff ran Rate Summary Reports for the period of 4/1 to 7/31 comparing 2025 and 2026
(Attached). In summary, Usage is down over 38% while revenue has increased 4.173%. As a
reminder, 2026 water rates increased 4% over 2025, prior to implementing the drought rates.
Attached are two reports for July 2026 that could help explain how/why revenues are increasing
even though the use had been reduced:
1) 99 Accounts/Addresses using 20-29,000 gallons
2) 47 Accounts/Addresses using 30,000+ gallons
Generally, residential water accounts are billed as follows:
Gallons used (thousands)
In Town per 1000gal
1-10
$3.53 (regular rate)
11-15
$5.52
16-20
$6.89
21-25
$8.62
26-30
$10.77
31-35
$13.47
36+
$16.83
Drought Water Billing
9/3/2026; Board of Trustees
Page 1 of 1

Out of Town per 1000gal
$5.26 (regular rate)
$8.23
$10.29
$12.86
$16.08
$20.10
$25.13

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Page 19 of 69

Board of Trustees
Regular Meeting
Record of Proceedings
Thursday, August 20, 2026, 6 p.m.
1. Call to Order & Pledge of Allegiance: Mayor Hart called the meeting to order and led the
Pledge of Allegiance at 6:03pm.
2. Roll Call: Mayor Greg Hart, Mayor Pro Tem James Atkinson, Trustees Steve Anderson, Cordell
Chapman, Justin Hoffbauer, Mick Murray, and Mary Steiner were in attendance.
Let it be shown for the record that Interim Town Administrator (ITA) Carl Holm, Deputy Town
Administrator (DA) Jared Burson, Finance Director (FD) Tammera Francis, Chief of Police Dan Sanders,
Town Attorney Bo Nerlin via Zoom, Town Clerk (TC) Brooke Wood via Zoom, and Deputy Town Clerk
(DC) Amy Alfaro were also in attendance.
3. Agenda Approval
Motion: Mayor Hart moved to amend the agenda to remove agenda item 8: Public Hearing; Special
Events Permits (GMAEC) and agenda item 9: Public Hearing; Special Events Permit (Historical Society).
Vote: Without objection, motion passed unanimously (7-0).
WORK SESSION ITEMS
Board Training: Good Governance and Meeting Procedures
Nick Cotton-Baez, Representative from CIRSA, gave a PowerPoint presentation.

This item relates to a work session; therefore, minutes were not taken.

Mayor Hart called a recess at 7:40pm and reconvened the meeting at 7:50pm.
5. Delta County Land Use Code (LUC)
ITA Holm gave a verbal presentation with Mr. Tom Kay, former county planning commissioner during the
original Delta County Land Use Code implementation.
This item relates to a work session; therefore, minutes were not taken.
REGULAR MEETING ITEMS
6.

Public Comment Period
• John Steighner: Stated he had been informed that money that goes into the water fund stays in
the water fund. He questioned indirect costs and the fact that it accounts for 20% of the base

BOARD OF TRUSTEES REGULAR MEETING 08/20/2026

Page 20 of 69

•

water rate. He questioned what actual expenses are paid for out of the water fund and stated he
submitted a CORA request for this information.
Steve Pierce: He would like to propose a ballot issue relative to residents paying for the
Northridge water line and the costs associated with the project since it took place outside of town
and all residents are paying towards the replacement costs.
Tom Mathis: Stated he visited with the Town’s Building Official to report code violations
regarding the installation of rock veneer on a residential home.

Consent Agenda

Motion: Mayor Hart moved to remove Consent Agenda items d, e, f, and g for discussion immediately
following the consent agenda. Without objection, The remaining Consent Agenda items consisting of the
Record of Proceedings from August 6, 2026, Regular Meeting, the July 2026 Financial Statements, and
the July 2026 disbursements were unanimously approved.
8. Sidewalk Service Lease Agreement Discussion
The Board voiced concerns on the leases and the ADA compliance standards for the sidewalks. DTA
Burson gave a verbal update and presented several PDF’s illustrating updated site plans. ITA Holm
explained that that the site plan illustrates the area they can use but the language added into all of the
agreements places the burden of ADA compliance onto the lessee.
Motion: Trustee Hoffbauer moved to approve the following items:
• Lease Agreement; Renewing a Sidewalk Service Lease Agreement for DRM Holdings, LTD (dba
Sips on Main).
• Approve Lease Agreement; Renewing a Sidewalk Service Lease Agreement for Booz Brothers
LLC (dba The Pondy).
• Approve Lease Agreement; Accepting a Sidewalk Service Lease Agreement for Cathy Timmer
(dba Cat’s on Main).
• Approve Lease Agreement; Accepting a Sidewalk Lease Agreement with Grand Mesa Arts
Center, Inc. (dba Grand Mesa Arts & Events Center) for a poetry stand.
Trustee Anderson seconded the motion
Vote: Voice vote. Trustee Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Murray, Trustee
Steiner, and Mayor Hart voted “aye,” Mayor Pro Tem Atkinson voted “nay,” motion passed 6-1.
9. Data Center Moratorium
Mayor Hart introduced the item stating that he supports the definitions of data centers in this ordinance.
Motion: Trustee Anderson moved to adopt Ordinance 2026-06: establishing a moratorium on data centers
in all zoning designations within the Town of Cedaredge.
Trustee Hoffbauer seconded the motion.
Vote: Trustee Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Murray, Trustee Steiner, and
Mayor Hart voted “aye,” Mayor Pro Tem Atkinson voted “nay,” motion passed by a six to one majority.

BOARD OF TRUSTEES REGULAR MEETING 08/20/2026

Page 21 of 69

10. Region 10; Senior Meals Program MOU
Mayor Hart introduced the item noting why the program was moving from Stolte Shed.
Motion: Trustee Anderson moved to adopt the Memorandum of Understanding for a senior meals
program at the Cedaredge Civic Center.
Trustee Murray seconded the motion.
Vote: All voted “aye,” no one voted “nay,” motion passed unanimously (7-0).
11. 2026 General Election
ITA Holm gave a PowerPoint presentation illustrating different language options and noting that a final
decision for the language was needed before 9/4. Meanwhile the IGA needs to be submitted by
8/25meaning it would need to be approved tonight.
Motion: Trustee Anderson moved to approve Resolution 25-2026 Submitting to the Electorate of the Town
of Cedaredge at the November 3, 2026, Coordinated Election, a Certain Question Authorizing the Increase of
Sales and Use Taxes for the Purposes Described in the Ballot Question excluding language referring to
percentages.
Mayor Pro Tem Atkinson seconded the motion.
Trustee Anderson withdrew his motion and Mayor Pro Tem Atkinson withdrew his second.
The Board directed Staff to create resolutions to bring back at the September 3, 2026, Regular Meeting
with three options:
• Percentages; 30% Roads, 25% Recreation, 30% Public Safety, 15% Economic Development
• No percentages
• Minimum/Range Percentages with defined categories.
In addition, it was requested that there be titles for each category.
Motion: Trustee Murray moved to approve the Intergovernmental Agreement (IGA) with Delta County
(Clerk and Recorder) specifying terms and procedures for the conduct of the General Election which is
scheduled for November 3, 2026.
Trustee Anderson seconded the motion.
Vote: All voted “aye,” no one voted “nay” motion passed unanimously (7-0).
12. Liaison Reports
• Golf Course Advisory Board Meeting
o Mayor Pro Tem Atkinson gave a verbal update of the overall meeting.
o Trustee Hoffbauer provided an update on the merchandise for the Pro Shop.
• Town Administrator Recruitment
o Trustee Hoffbauer noted that the recruitment period closes 9/8. Currently, three
applications have been submitted.
• Water Committee

BOARD OF TRUSTEES REGULAR MEETING 08/20/2026

Page 22 of 69

Trustee Anderson and Trustee Chapman gave verbal updates.

13. Trustee Comments
• Trustee Anderson stated the Region 10 pamphlet gave a very specific reference to percentages for
budgets.
• Trustee Anderson requested to have the Governance Plan and Agenda Prep items on the agenda at
the next meeting.
• Trustee Murray requested information regarding Buckhorn Engineering.
• Mayor Pro Tem Atkinson requested information regarding water usage, conservation levels, and
drought rates.
• Trustee Chapman stated that the Asset Management needs to proceed to make sure it is
completed.
14. Adjournment
Mayor Hart adjourned the meeting at 9:54pm.

Respectfully submitted,

Brooke Wood, Town Clerk

BOARD OF TRUSTEES REGULAR MEETING 08/20/2026
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Page 23 of 69

MEMORANDUM
To:

Mayor and Board of Trustees

From:

Carl Holm, Interim Town Administrator
Bo Nerlin, Town Attorney
Brooke Wood, Town Clerk

Agenda Date:

August 20, 2026

Item:

2026 General Election Ballot Language

Attached:

A) Resolution 25-2026 [3 Versions/Options]

RECOMMENDATION(S):
a. Adopt Resolution XX-2026; Submitting to the Electorate of the Town of Cedaredge at the
November 3, 2026, Coordinated Election, a Certain Question Authorizing the Increase of
Sales and Use Taxes for the Purposes Described in the Ballot Question.
a. Option 1: Specific Percentages for Specific Uses
b. Option 2: Specific Uses but No Percentages
c. Option 3: Minimum Percentages for Specific Uses, plus Balance with Discretion to
Allocate to Specific Uses
[Reminder: the deadline to file the final language with the County Clerk is September
4, 2026.]
SUMMARY/DUISCUSSION:
This item was presented on August 20th and continued with direction to bring three options for
consideration and to include titles for each use. In consultation with Butler-Snow, staff has
developed three versions of Resolution 25-2026 for consideration. The Board is requested to
select ne of the three options – Section 3 of the resolutions is the only part that varies.
Option 1: Specific Percentages for Specific Uses. Similar to what was presented on August 20th,
the resolution identified four (4) specific uses and assigned specific percentages for each use that
equates to the total revenue. The breakdown has been revised as follows:
30% for Public Roadways
25% for Public Recreation
30% for Public Safety
15% for Economic Development
Option 2: Specific Uses but No Percentages. This option limits funding to be allocated to the
same four (4) types of uses but affords discretion by the Board to determine how much is
allocated to each use.

2026 General Election; Ballot Language
9/3/2026; Board of Trustees
Page 1 of 2

Page 24 of 69

Option 3: Minimum Percentages for Specific Uses, plus Discretion to Allocate to the Balance.
This option incudes the same four (4) types of uses. Each use is allocated a minimum percentage:
- 20% each for roads, recreation and police; and
- 15% for economic development.
The Board has discretion to allocate the remaining 25% (“balance”) to one or more of the four
listed uses. One of the uses with a minimum of 20% could be allocated up to 45%, and the use
with a 15% minimum could be allocated up to 40%. For example, instead of the 20% minimum
for roads the allocation for a certain year could be up to 45% while the other minimums would
remain in effect.
Based on an estimated $450,000 in revenue, the revenue that could be generated would be
estimated as follows:
- 45% = $202,500
- 40% = $180,000
- 35% = $157,500
- 30% = $135,000
- 25% = $112,500
- 20% = $90,000
- 15% = $67,500

Page 25 of 69

RESOLUTION 25-2026
A RESOLUTION OF THE BOARD OF TRUSTEES
OF THE TOWN OF CEDAREDGE, COLORADO
Submitting to the Electorate of the Town of Cedaredge at the November 3, 2026, Coordinated
Election, a Certain Question Authorizing the Increase of Sales and Use Taxes for the Purposes
Described in the Ballot Question.
WHEREAS, the Town of Cedaredge, in Delta County, and the State of Colorado (the
“Town”), is a home rule municipal corporation duly organized and existing under laws of the State
of Colorado and the Town Charter (the “Charter”); and
WHEREAS, the members of the Board of Trustees of the Town (the “Board”) have been
duly elected and qualified; and
WHEREAS, Article X, Section 20 of the Colorado Constitution, also referred to as the
Taxpayer’s Bill of Rights (“TABOR”), requires voter approval for any new tax, any increase in
any tax rate, and the spending of certain funds above limits established by TABOR; and
WHEREAS, the Board wishes to submit to the registered electors of the Town a ballot
issue seeking to authorize an increase of sales and use taxes; and
WHEREAS, TABOR requires that the Town submit ballot issues, as defined in TABOR,
to the Town’s registered electors on specified election days before action can be taken on such
ballot issues; and
WHEREAS, Article V, Section 5-1 of the Charter provides that Town elections shall be
governed by the Colorado Municipal Election Code of 1965 unless otherwise provided by the
Charter or by ordinance; and
WHEREAS, Section 31-10-102.7, C.R.S., of the Colorado Municipal Election Code,
provides that a municipality may provide by ordinance or resolution that it will utilize the
requirements and procedures of the Uniform Election Code of 1992; and
WHEREAS, on November 3, 2026, the Delta County Clerk (the “County Clerk”) will be
conducting a coordinated election (the “Election”) pursuant to the Uniform Election Code of 1992
(the “Election Code”); and
WHEREAS, the Board wishes to hold an election on November 3, 2026, in conjunction
with the Election; and
WHEREAS, November 3, 2026, is one of the election dates at which TABOR ballot issues
may be submitted to the registered electors of the Town pursuant to TABOR.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town of
Cedaredge, Colorado, that:
Section 1.
All action heretofore taken (not inconsistent with the provisions of this
Resolution) by the Town and the officers thereof, directed toward the Election and the objects and
purposes herein stated is ratified, approved and confirmed. Unless otherwise defined herein, all
terms used herein shall have the meanings specified in the Election Code.
Section 2.
The Election shall be conducted as a coordinated election by the County
Clerk pursuant to TABOR and the Uniform Election Code of 1992, and all laws amendatory
thereof and supplemental thereto. The Election shall also be conducted pursuant to the provisions
of an intergovernmental agreement (the “intergovernmental agreement”) between the Town and
the County Clerk. The Town hereby determines that the Election shall be held on November 3,
2026, and that there shall be submitted to the eligible electors of the Town the question set forth
herein. Because the Election will be held as part of the coordinated election, the Board hereby
Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 1 of 3

Page 26 of 69

determines that the County Clerk shall conduct the Election on behalf of the Town pursuant to the
Uniform Election Code of 1992 and the applicable intergovernmental agreement. The officers of
the Town are hereby authorized to enter into one or more intergovernmental agreements with the
County Clerk pursuant to Section 1-7-116, C.R.S. Any such intergovernmental agreement
heretofore entered into in connection with the Election is hereby ratified, approved and confirmed.
Section 3.
The Board hereby authorizes and directs the officers of the Town to certify
on or before September 4, 2026, the following election question in substantially the form
hereinafter set forth to the County Clerk, which such question shall be submitted to the eligible
electors of the Town at the Election:
SHALL TOWN OF CEDAREDGE TAXES BE INCREASED $500,000 IN 2027 (THE FIRST
FULL FISCAL YEAR) AND BY SUCH ADDITIONAL AMOUNTS AS ARE GENERATED
ANNUALLY THEREAFTER THROUGH THE IMPOSITION OF AN ADDITIONAL 1%
SALES AND USE TAX COMMENCING JANUARY 1, 2027, TO BE USED BY THE TOWN
SPECIFICALLY FOR THE FOLLOWING COMMUNITY PROJECTS, PROGRAMS AND
SERVICES:
•

PUBLIC ROADWAYS: 30% FOR MAINTENANCE, REPAIR AND IMPROVEMENT
OF ROADS AND TRANSPORTATION INFRASTRUCTURE INCLUDING TOWN
STREETS, SIDEWALKS, AND OTHER CORE FACILITIES; AND

•

PUBLIC RECREATION: 25% FOR MAINTENANCE AND DEVELOPMENT OF
PUBLIC RECREATIONAL FACILITIES SUCH AS TRAILS, SPORT COURTS,
PUBLIC PARKS; HOWEVER, NO PROCEEDS OF SUCH TAX SHALL BE
ALLOCATED TO THE TOWN-OWNED GOLF COURSE; AND

•

PUBLIC SAFTEY: 30% FOR OPERATING EXPENSES FOR MUNICIPAL LAW
AND CODE ENFORCEMENT, INCLUDING A SCHOOL RESOURCE OFFICER;
AND

•

ECONOMIC DEVELOPMENT: 15% FOR ECONOMIC DEVELOPMENT
ACTIVITIES SUPPORTING BUSINESSES LOCATED WITHIN THE TOWN OF
CEDAREDGE INCLUDING MARKETING, PROMOTIONS, AND EVENTS;

AND SHALL THE TOWN BE AUTHORIZED TO COLLECT, RETAIN, AND SPEND ALL
REVENUES FROM SUCH SALES AND USE TAX AS A VOTER-APPROVED REVENUE
CHANGE AND EXCEPTION TO ANY SPENDING OR REVENUE RESTRICTIONS OR
OTHER LIMITS PURSUANT TO ARTICLE X, SECTION 20 OF THE COLORADO
CONSTITUTION?
Section 4.
The Town Clerk is hereby appointed as the designated election official of
the Town for purposes of performing acts required or permitted by law in connection with the
Election.
Section 5.
Pursuant to Section 1-11-203.5, C.R.S., any election contest arising out of
a ballot issue or ballot question election concerning the order of the ballot or the form or content
of the ballot title shall be commenced by petition filed with the proper court within five days after
the title of the ballot issue or ballot question is set.
Section 6.
The officers and employees of the Town are hereby authorized and directed
to take all action necessary or appropriate to effectuate the provisions of this Resolution.
Section 7.
All actions heretofore taken (not inconsistent with the provisions of this
Resolution) by the Town, directed towards the Election and the objects and purposes herein stated,
are hereby ratified, approved, and confirmed.
Section 8.
If any portion of this Resolution is held to be invalid for any reason, such
decision shall not affect the validity of the remaining portions of this Resolution. The Board hereby
declares that it would have passed this Resolution and each part hereof irrespective of the fact that
Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 2 of 3

Page 27 of 69

any one part be declared invalid.
Section 9.
All other resolutions or portions thereof inconsistent or conflicting with this
Resolution or any portion hereof are hereby repealed to the extent of such inconsistency or conflict.
PASSED AND ADOPTED, as set forth above, this 3rd day of September, 2026, by the
following vote, to wit:
AYES:
NOS:
ABSTAIN:
____________________________________
Greg Hart, Mayor

(SEAL)

ATTEST:

___________________________________________
Brooke Wood, Town Clerk

Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 3 of 3

Page 28 of 69

Page 29 of 69

PUBLIC ROADWAYS: MAINTENANCE, REPAIR AND IMPROVEMENT OF
ROADS AND TRANSPORTATION INFRASTRUCTURE INCLUDING TOWN
STREETS, SIDEWALKS, AND OTHER CORE FACILITIES; AND

•

PUBLIC RECREATION: MAINTENANCE AND DEVELOPMENT OF PUBLIC
RECREATIONAL FACILITIES SUCH AS TRAILS, SPORT COURTS, PUBLIC
PARKS; HOWEVER, NO PROCEEDS OF SUCH TAX SHALL BE ALLOCATED TO
THE TOWN-OWNED GOLF COURSE; AND

•

PUBLIC SAFTEY: OPERATING EXPENSES FOR MUNICIPAL LAW AND CODE
ENFORCEMENT, INCLUDING A SCHOOL RESOURCE OFFICER; AND

•

ECONOMIC DEVELOPMENT: ECONOMIC DEVELOPMENT ACTIVITIES
SUPPORTING BUSINESSES LOCATED WITHIN THE TOWN OF CEDAREDGE
INCLUDING MARKETING, PROMOTIONS, AND EVENTS;

AND SHALL THE TOWN BE AUTHORIZED TO COLLECT, RETAIN, AND SPEND ALL
REVENUES FROM SUCH SALES AND USE TAX AS A VOTER-APPROVED REVENUE
CHANGE AND EXCEPTION TO ANY SPENDING OR REVENUE RESTRICTIONS OR
OTHER LIMITS PURSUANT TO ARTICLE X, SECTION 20 OF THE COLORADO
CONSTITUTION?
Section 4.
The Town Clerk is hereby appointed as the designated election official of
the Town for purposes of performing acts required or permitted by law in connection with the
Election.
Section 5.
Pursuant to Section 1-11-203.5, C.R.S., any election contest arising out of
a ballot issue or ballot question election concerning the order of the ballot or the form or content
of the ballot title shall be commenced by petition filed with the proper court within five days after
the title of the ballot issue or ballot question is set.
Section 6.
The officers and employees of the Town are hereby authorized and directed
to take all action necessary or appropriate to effectuate the provisions of this Resolution.
Section 7.
All actions heretofore taken (not inconsistent with the provisions of this
Resolution) by the Town, directed towards the Election and the objects and purposes herein stated,
are hereby ratified, approved, and confirmed.
Section 8.
If any portion of this Resolution is held to be invalid for any reason, such
decision shall not affect the validity of the remaining portions of this Resolution. The Board hereby
declares that it would have passed this Resolution and each part hereof irrespective of the fact that
any one part be declared invalid.
Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 2 of 3

Page 30 of 69

Section 9.
All other resolutions or portions thereof inconsistent or conflicting with this
Resolution or any portion hereof are hereby repealed to the extent of such inconsistency or conflict.
PASSED AND ADOPTED, as set forth above, this 3rd day of September, 2026, by the
following vote, to wit:
AYES:
NOS:
ABSTAIN:
____________________________________
Greg Hart, Mayor

(SEAL)

ATTEST:

___________________________________________
Brooke Wood, Town Clerk

Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 3 of 3

Page 31 of 69

Page 32 of 69

PUBLIC ROADWAYS: NO LESS THAN 20% FOR MAINTENANCE, REPAIR AND
IMPROVEMENT OF ROADS AND TRANSPORTATION INFRASTRUCTURE
INCLUDING TOWN STREETS, SIDEWALKS, AND OTHER CORE FACILITIES;
AND

•

PUBLIC RECREATION: NO LESS THAN 20% FOR MAINTENANCE AND
DEVELOPMENT OF PUBLIC RECREATIONAL FACILITIES SUCH AS TRAILS,
SPORT COURTS, PUBLIC PARKS; HOWEVER, NO PROCEEDS OF SUCH TAX
SHALL BE ALLOCATED TO THE TOWN-OWNED GOLF COURSE; AND

•

PUBLIC SAFETY: NO LESS THAN 20% FOR OPERATING EXPENSES FOR
MUNICIPAL LAW AND CODE ENFORCEMENT, INCLUDING A SCHOOL
RESOURCE OFFICER; AND

•

ECONOMIC DEVELOPMENT: NO LESS THAN 15% FOR ECONOMIC
DEVELOPMENT ACTIVITIES SUPPORTING BUSINESSES LOCATED WITHIN
THE TOWN OF CEDAREDGE INCLUDING MARKETING, PROMOTIONS, AND
EVENTS;

•

BALANCE: 25% TO BE ALLOCATED ANNUALLY BY RESOLUTION OF THE
BOARD OF TRUSTEES TO ANY OR ALL OF THE SERVICES LISTED ABOVE;

AND SHALL THE TOWN BE AUTHORIZED TO COLLECT, RETAIN, AND SPEND ALL
REVENUES FROM SUCH SALES AND USE TAX AS A VOTER-APPROVED REVENUE
CHANGE AND EXCEPTION TO ANY SPENDING OR REVENUE RESTRICTIONS OR
OTHER LIMITS PURSUANT TO ARTICLE X, SECTION 20 OF THE COLORADO
CONSTITUTION?
Section 4.
The Town Clerk is hereby appointed as the designated election official of
the Town for purposes of performing acts required or permitted by law in connection with the
Election.
Section 5.
Pursuant to Section 1-11-203.5, C.R.S., any election contest arising out of
a ballot issue or ballot question election concerning the order of the ballot or the form or content
of the ballot title shall be commenced by petition filed with the proper court within five days after
the title of the ballot issue or ballot question is set.
Section 6.
The officers and employees of the Town are hereby authorized and directed
to take all action necessary or appropriate to effectuate the provisions of this Resolution.
Section 7.
All actions heretofore taken (not inconsistent with the provisions of this
Resolution) by the Town, directed towards the Election and the objects and purposes herein stated,
Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 2 of 3

Page 33 of 69

are hereby ratified, approved, and confirmed.
Section 8.
If any portion of this Resolution is held to be invalid for any reason, such
decision shall not affect the validity of the remaining portions of this Resolution. The Board hereby
declares that it would have passed this Resolution and each part hereof irrespective of the fact that
any one part be declared invalid.
Section 9.
All other resolutions or portions thereof inconsistent or conflicting with this
Resolution or any portion hereof are hereby repealed to the extent of such inconsistency or conflict.
PASSED AND ADOPTED, as set forth above, this 3rd day of September, 2026, by the
following vote, to wit:
AYES:
NOS:
ABSTAIN:
____________________________________
Greg Hart, Mayor

(SEAL)

ATTEST:

___________________________________________
Brooke Wood, Town Clerk

Resolution 25-2026
2026 Coordinated Election-Ballot Question
Page 3 of 3

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Page 34 of 69

STAFF REPORT
To:

Mayor and Board of Trustees

From:

Jared Burson, Deputy Town Administrator

Agenda Date:

September 3, 2026

Item:

Golf Course Fund; Budget Amendment

Attached:

Resolution XX-2026 (Attachment A)

RECOMMENDATION(S):
Staff recommends that the Board of Trustees adopt Resolution XX-2026: Approving a
Supplemental Appropriation of $13,000 for Pro Shop Inventory Expenditures and Authorizing
Revisions to Planned Capital Improvements for the Golf Course.”
SUMMARY
At its August 11, 2026, regular meeting, the Golf Course Advisory Board (GCAB) considered
the need for additional Pro Shop inventory funding and reviewed an amendment to the Capital
Improvement Plan project list. GCAB recommended that sufficient funds be allocated to cover
anticipated Pro Shop inventory expenses through year-end. GCAB recommends Board of Trustee
increase line item 54-472-440 (Pro Shop inventory) from $27,000 to $40,000, which requires a
supplemental appropriation of $13,000 from Golf Course Fund balance. GCAB also
recommended amending capital priorities for 2026.
DISCUSSION:
Budget Amendment
The 2026 Golf Course Fund budget allocated $27,000 in expenditure authority for Pro Shop
inventory purchases (Account: 54-472-440). In June, the Finance Director informed the Golf
Course Manager that invoices received exceeded this line item by about $3,000. However,
expenditures continued and on August 10, 2026, the Finance Director notified the Golf Course
Manager and Administration that this line item is $7,435.18 over budget.
In response, Administration requested a solution to address how the golf course is being
managed within budget. One option is to manage expenses within the overall Golf Course Pro
Shop budget, meaning to reduce costs in other areas. Another option is to request the Board
approve a budget amendment.
Current sales activity has reduced available inventory. As such it was determined that additional
purchases are needed to maintain sufficient merchandise through the remainder of the year.
This supplemental appropriation would be funded from available unappropriated Golf Course
Fund balance. The 2026 budgeted unrestricted fund balance for the Golf Course Fund is

Page 35 of 69

$272,410. Reducing this by $13,000 would result in a remaining fund balance of $259,410,
which equates to 4.77% of the unrestricted available resources.
The 2026 budget projected total revenue of $726,502 and year-to-day revenues total $541,375.38
(74.52%) through July 2026. The 2026 budget allocated $291,198 in expenditures for the Pro
Shop and year-to-date expenditures total $165,476.79 (56.83%) through July 2026. While
revenues seem to be on pace to exceed projection, the total projected revenue has not been
realized.
Based on reasonably anticipated revenues for the remainder of 2026, Golf Course Fund revenues
are projected to exceed the adopted revenue budget by at least $13,000 in order to offset the
effect of the supplemental appropriation on year-end Golf Course Fund balance. However, this
cannot be controlled or guaranteed.
2026 Capital Improvement Plan (CIP)
Based on recommendations from the GCAB, the 2026 Capital Improvement Plan includes
$7,500 in Golf Course CIP Account 54-476-102 for an ice machine and bar cooler/refrigerator.
The 2026 Golf Course budget also includes $4,000 in Pro Shop Repair/Maintenance Account 54475-550 for a 55-inch cooking surface.
An ice machine was subsequently donated to the Golf Course, eliminating the need for the Town
to purchase that equipment. Staff has identified replacement restaurant refrigeration equipment
and related installation needs that can be addressed within the existing $11,500 of budget
authority.
Staff recommends revising the $7,500 CIP allocation to allow for the purchase of replacement
restaurant refrigeration equipment and allowing the existing $4,000 Pro Shop
Repair/Maintenance allocation to be used for installation and related costs associated with the
replacement equipment. Any necessary conforming transfer would occur within the Golf Course
Fund, and these revisions would not increase the total 2026 Golf Course Fund appropriation.

Page 36 of 69

RESOLUTION XX-2026
A RESOLUTION OF THE BOARD OF TRUSTEES
OF THE TOWN OF CEDAREDGE, COLORADO
Approving a Supplemental Appropriation of $13,000 for Pro Shop Inventory
Expenditures and Authorizing Revisions to Planned Capital Improvements for the Golf
Course.
WHEREAS, Sections 8-12(c) and 8-9(d) of the Cedaredge Home Rule Charter
authorize supplemental appropriations from available sources, including unappropriated
fund balances, and transfers of unencumbered appropriations by resolution, and Section 818 provides for the development and revision of the Town's Capital Improvements Plan;
and
WHEREAS, the 2026 Golf Course Fund budget currently provides $27,000 in
expenditure authority for Pro Shop inventory purchases, Account 54-472-440; and
expenditures have exceeded the amount budgeted for this account; and
WHEREAS, expenditures have exceeded the amount budgeted for this account by

$7,435.18; and

WHEREAS, current sales activity and anticipated inventory needs warrant
requesting additional expenditure authority to maintain sufficient merchandise through the
remainder of the year; and
WHEREAS, staff determined that increasing the 2026 appropriation from $27,000
to $40,000 will provide sufficient expenditure authority through year-end; and
WHEREAS, the approved 2026 Capital Improvement Plan includes $7,500 in Golf
Course CIP Account 54-476-102 for an ice machine and bar cooler/refrigerator; and
WHEREAS, the 2026 Golf Course budget includes an additional $4,000 in Pro
Shop Repair/Maintenance Account 54-475-550 for a 55-inch cooking surface; and
WHEREAS, an ice machine was subsequently donated to the Golf Course,
eliminating the need for the Town to purchase that equipment; and
WHEREAS, on August 11, 2026, the Golf Course Advisory Board (GCAB)
reviewed the Golf Course Capital Improvement Plan and the need for additional Pro Shop
inventory funding, recommended revisions to the capital priorities, and recommended that
sufficient funds be allocated to cover anticipated Pro Shop inventory expenses through the
remainder of the year; and

Resolution XX-2026
GC Fund Budget Amendment
Page 1 of 3

Page 37 of 69

WHEREAS, staff, in conjunction with the GCAB, identified replacement
restaurant refrigeration equipment and related installation needs that can be addressed
within the existing $11,500 of budget authority; and
WHEREAS, the Finance Director determined that sufficient Golf Course Fund
resources, including available unappropriated fund balance, are available to support the
supplemental appropriation; and
WHEREAS, the Board of Trustees finds and determines that the proposed capitalplan revisions, related budget reallocations, and supplemental appropriation are
appropriate to support continued Golf Course operations.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Town
of Cedaredge, Colorado, that:
Section 1.
The Board of Trustees hereby DIRECTS the Finance Director to
increase the 2026 appropriation for Golf Course Pro Shop Inventory Purchase, Account
54-472-440, by $13,000, increasing the total authorized appropriation from $27,000 to
$40,000. The supplemental appropriation shall be funded from available unappropriated,
unrestricted, Golf Course Fund balance.
Section 2.
The Board of Trustees hereby APPROVES a revision to the 2026
Capital Improvement Plan, Golf Course CIP Account 54-476-102, replacing the existing
$7,500 allocation specified for an ice machine and bar cooler/refrigerator with an allocation
of up to $7,500 for replacement of restaurant refrigeration equipment in accordance with
the approved lease.
Section 3.
The Board of Trustees hereby AUTHORIZES Administration to use
the existing $4,000 allocation in Pro Shop Repair/Maintenance Account 54-475-550 for
installation and related costs associated with replacement restaurant equipment in
accordance with the approved lease.
Section 4.
Effective Date. This Resolution shall take effect upon its approval
by the Board of Trustees.
PASSED AND ADOPTED, as set forth above, this 3rd day of September, 2026,
by the following vote, to wit:
AYES:
NOS:
ABSTAIN:
____________________________________
Greg Hart, Mayor

Resolution XX-2026
GC Fund Budget Amendment
Page 2 of 3

Page 38 of 69

ATTEST:

___________________________________________
Brooke Wood, Town Clerk

Resolution XX-2026
GC Fund Budget Amendment
Page 3 of 3

(Back to Top)

Page 39 of 69

STAFF REPORT
To:

Mayor and Board of Trustees

From:

Carl P. Holm, Interim Town Administrator

Agenda Date:

September 3, 2026

Item:

Town Administrator’s Report

Attached:

A) Upcoming Meetings and Events; B) Water Projects; C) Agreements; D)
Grants/Loans; E) Board Advanced Agenda (through Dec 2026)

RECOMMENDATION(S):
Accept/Receive the Administrator’s Report, as presented.
Prepared by: Carl Holm, Interim Town Administrator, using information received from multiple
sources (Department Heads, Town Attorney, etc.)
SUMMARY:
The report provides the status of the Capital Improvement Plan (CIP) and Grant applications. In
addition, it includes information about various planning projects and department updates. A list
of upcoming meetings and events is attached as Exhibit A. In response to Trustee comments,
staff created a separate list/matrix of water projects to track (Exhibit B). In addition, a list of
agreements/task orders is provided with the status of each item (Exhibit C) plus a list of funding
sources (e.g. grants and loans) to track (Exhibit D). An advanced agenda provides a tentative
schedule for future agendas (Exhibit E) with the Pink Sheet listing items for staff to bring
forward.
DISCUSSION:
Staff has prepared updates for various current projects:
STREETS
Maintenance
Public Works continued routine street maintenance activities during the reporting period. Staff is
currently planning fall maintenance work, including use of the Town’s remaining purchased
crack-sealing material.
Crack sealing is expected to be completed this fall when pavement and air temperatures are
within a more favorable range for application. Staff will use the material already on hand to
address pavement cracking and help extend the useful life of existing roadway surfaces until
more substantial rehabilitation or replacement work is warranted.

Board of Trustees
Administrator Report 9/3/2026
Page 1 of 10

Page 40 of 69

Street Sign Replacement Plan/Program
As part of the 2027 budget process, staff is planning for the replacement of a portion of the
Town’s street signs each year. Public Works will identify faded, damaged, or otherwise
deteriorated signs for prioritized replacement in 2027, with the intent of establishing an ongoing
annual replacement program.
Wayfinding Signs
Staff continues coordinating with Bud’s Signs on installation of the Town’s new wayfinding
signage. The contractor currently anticipates completing installation during the last week of
September. Staff will continue coordinating installation details as the date approaches.
Sidewalk Improvement Project(s)
See Town Attorney update.
Deer Trail Avenue
Deer Creek/Deer Trail Survey; The surveyor provided a draft exemption plat. This plat was
forwarded to the School District Administration for review and comment.
WATER
SEE WATER PROJECT MATRIX (EXHIBIT B)
Water Tower Repainting
Repainting around the mural on the Town’s water tank has been completed. Staff would like to
recognize and thank Debbie Foreman for her time and effort in completing the painting work
around the mural. Her work helped refresh the appearance of the tank while preserving the
existing Pioneer Town mural as a visible community feature.
RECREATION
Hunsicker Park (Court Project)
This project involves accepting land donated by the School District. An IGA was approved by
the School Board and Board of Trustees for this project. The IGA with the School District
includes a schedule for implementation, which is contingent on completing the survey work to
initiate site planning and grant writing (see below).
TARGET
DATE
9/1/2025
10/15/2025

ACTION ITEM

STATUS

Governing Bodies for the Delta Schools
and Town approve the transfer of the
Donated Land and Easements.
Town to complete survey work and legal
documents for conveyance of the Donated
Land.

COMPLETE

Administrator’s Report
9/3/2026; Board of Trustees
Page 2 of 10

Surveyor continues trying to
contact the right person
within the Archdiocese of
Pueblo. ITA Holm has
requested a meeting with the

Page 41 of 69

10/31/2025

12/31/2025

1/31/2025

06/2026–
06/2027
06/2029

Authorized persons from the District and
Town sign documents to effectuate
transfer of the Donated Land and
Easements.
Town, in coordination with Delta Schools
staff, prepare a concept plan for
developing the Court Project to include
with grant application(s).
Town to begin applying for Grant
Funding, including but not limited to
GOCO.
Estimated timeframe for the Town to
construct the Court Project and
infrastructure, subject to and based upon
the award of funding.
Town deadline to construct the tennis
courts and infrastructure.

School District
Administration and Board to
assess another possible course
of court action (e.g.; Quiet
Title).
Pending completion of the
survey work
COMPLETE

A number of grant
applications are in the process
for the Hunsicker project (See
Exhibit D)

Recreation Advisory Board
The first scheduled Recreation Advisory Board meeting was held August 26, 2026. The Board
selected a Chair and Vice-Chair, and established terms for each member. Two members of the
RAB were tasked with drafting bylaws for this body.
GOLF COURSE
Golf Course Operations
Month
February
March
April
May
June
July
Totals

Rounds Played

2025
573
1,077
1,742
2,147
2,613
2,685
10,837

2026
468
1,665
1,798
2,648
2,722
3,112
12,413

Golf activity during August started somewhat slower than the same period in 2025. Most round
categories are currently down, although special-rate rounds have increased significantly,
including increased use of the Bruin and Panther cards sold through local school programs. Cart
Administrator’s Report
9/3/2026; Board of Trustees
Page 3 of 10

Page 42 of 69

use is also lower than last year, suggesting that more golfers walk at least a portion of the course.
Staff is reviewing these changes to better understand the shift in play patterns.
Revenue is currently expected to finish approximately $3,000 below August 2025 after
remaining tournament activity is entered. August 2025 was an unusually strong month,
generating approximately $102,000 in revenue and representing one of only a few months in
which golf course revenue has exceeded $100,000.
Golf Course Maintenance
Aeration. Greens aeration is scheduled for August 24–28 and is expected to temporarily reduce
play. Maintenance staff is also addressing pump and irrigation-pressure issues, and a replacement
ball washer has been ordered following an equipment failure.
Mowing. With one of the rough mowers currently out of service, staff is having difficulty
keeping up with rough mowing. Options are being evaluated for leasing or purchasing a
replacement rough mower this Fall.
Maintenance Yard/Fuel Storage. In 2025, prior administration staff identified safety and security
issues with how fuel was stored at the golf course maintenance yard. Golf staff was afforded
opportunity to address the issues. In the January TA report, staff reported on transitioning fuel
storage operations for the golf course. The historical fuel storage arrangement was discontinued
and moved to the Public Works facility to reduce the risk of a spill and increase the security of
the fuel. Staff is working on a plan for the maintenance yard and how fuel operations might
return to the golf course maintenance yard.
COMMUNITY DEVELOPMENT
Housing Needs Assessment (HNA)
The Housing Needs Assessment has progressed to the final draft stage. The final draft is
scheduled for consideration by the Board of Trustees at its September 17, 2026, meeting. The
project remains on schedule to meet the State’s December 31, 2026, deadline.
Mesa Point PUD-Back Nine Equity (BNE)
On August 6, 2026, Mayor Pro Tem Atkinson asked about timing relative to the Preliminary Plan
application for Mesa Point. Required timelines included by Code and the Development
Agreement are as follows:
16.07.190 CMC Applicant must start development of the PUD within 3 years from the
time of its final approval; however, it may developed in phases/stages. This would be the
7/18/2024 date, which was conditioned to follow the Code timelines.
16.08.230.A.1 CMC Applicant has 1 year to submit a complete application for a
preliminary plan with a major subdivision.
Application for Phase 1 Final Plat deemed complete (11/17/2025 letter). Identified
technical aspects to be addressed
Administrator’s Report
9/3/2026; Board of Trustees
Page 4 of 10

Page 43 of 69

16.08.230.A.2.a CMC Applicant has 3 years from date of Preliminary Plan approval to
submit a complete application for a final plat.
16.08.230.A.2.b CMC Applicant has 5 years from date of phased Preliminary Plan
approval to submit a complete application for a final plat.
16.08.230.A.3 CMC Applicant has 1 year to submit a complete application for a final plat
with a combined sketch/preliminary plan. Not applicable here.
Development Agreement (DA)
Schedule and Phasing Plan, Exhibit 4
Phase 1, Filing 1, they have until 2029 to develop the project
No mention of deadlines to process prelim/final plats
The following timeline illustrates that the project is in compliance.
- Concept Plan and PUD Approval. 7/18/2024
- Preliminary Plan Submittal. Back Nine Equities LLC (BNE) submitted a Preliminary
Plan application for the Mesa Point project in stages between 9/30-11/12/2025.
- Completeness Review. A letter issued 11/17/2025 deeming the application complete. For
clarity, the completeness review is to assess if all of the required information has been
provided. It is not a review to assess and does not identify if any technical changes are
needed/requested. However, the completeness letter did include some technical aspects to
be addressed through the technical review.
- Technical Review. Memorandum of Transmittal issued 11/20/2025, comment period
ended 12/16/2025. BNE was provided feedback from the Town consultants, requesting
additional information. They have been working on gathering that additional information
since then, and are awaiting Geotech info requested (additional soil test results out of the
lab in Denver), in order to complete the engineering. Once updated plans/report are
submitted, staff will perform a second technical review. Staff finds no regulations that
would require requested additional technical data to be provided within a certain
timeframe (just the DA schedule for developing the project).
Building Permits
Building permits activity reported through August 2026
TYPE OF PERMIT
New SFR
Roof
Remodel
Furnace/Boiler
Deck
Garage
Mobile Home
Solar
Miscellaneous
Administrator’s Report
9/3/2026; Board of Trustees
Page 5 of 10

AUGUST 2026
0
2
1
0
0
0
0
0
0

2026 YTD
0
18
1
2
2
2
3
3
3

Page 44 of 69

TOWN ATTORNEY

Municipal Code
Completing MuniCode updates to re-codify the Cedaredge Municipal Code is pending review by
the Town Attorney. Based on the latest communication, the Town Attorney noted they would
review the Codes and present something to the Trustees in July. Staff requested an update from
the Town Attorney for the 9/3 meeting.
Buckhorn Engineering
Staff continued discussions with Buckhorn Engineering Inc (BEI) regarding the project’s status,
remaining scope, and associated costs. As noted previously, BEI has retained legal counsel and a
conference call was held Thursday July 30th to discuss how we can move the matter toward
resolution. Staff requested an update from the Town Attorney for the 9/3 meeting.
Water Legal Work
A Project List for Special Water Counsel is provided in the overall water matrix (Exhibit D).
TOWN CLERK/MUNICIPAL COURT CLERK
Board Advanced Calendar:
Attached is a tentative schedule for future Board meetings agenda items (Exhibit E).
Economic Development:
The Farmer’s Market has been a huge success. We have brought in many local vendors for this
weekly event. The last Farmer’s Market will take place on September 9th and will include many
activities for our youth such as a bounce house and our very own Chief of Police will be in a
dunk tank! We plan to get the word out to our elementary school and middle school to encourage
attendance at this last Farmer’s Market. We are looking forward to seeing how we can make this
event grow next year as well.
Applefest:
We recently met with the High Country Spotlight to create the Applefest guide that goes to print
in the middle of September. We have started the process of creating the schedule of events for the
weekend and expect that to be finalized prior to Friday, September 4th. We are knee deep in the
process of planning Applefest and expect this to take a majority of our time throughout
September as we are a month out from the festival. This year, we plan to get posters out to the
surrounding areas and increase our communication with our local community, so they are aware
of road closures and expectations. Primarily focusing on utilizing TextMyGov to get the
information out to those living near the park. We will be putting the volunteer signup sheet out in
the middle of September, and we would greatly appreciate the Board of Trustees signing up to
volunteer in various aspects of Applefest. This is a wonderful community event, and we
appreciate those of you who take the time to help.
Municipal Court:
We currently have no water or fireworks related charges to attend to. We have seen a decrease in
overall cases that we cover each docket throughout the summer.
Administrator’s Report
9/3/2026; Board of Trustees
Page 6 of 10

Page 45 of 69

FINANCE

Grant Reporting:
Housing Needs Assessment Plan grant HPLN-H25025: The grant reimbursement request was
submitted but suspended pending additional information. Staff have contacted Ayers to obtain the
required start date, as the invoice includes only the work-through date. Once the start date is
provided, staff will resubmit the $29,580 reimbursement request. Orchard City and Delta County
have each been billed $6,573.33 for their share of the first invoice.
Budget Calendar:
Budgets have been submitted to the Finance Director and Town Administrator. Department head
meetings have been held to assess financial conditions and data needed to reach a 0-based budget
outcome.
September 17, 2026 (Thursday, Regular Board meeting)
Initial Budget Work Session between Town Board and Department Heads. TA and Finance
Director introduce the draft 2027 Budget. Town Administrator and Finance Director will present
key aspects of a draft 2027 budget.
October 8, 2026 (Thursday, Special Board meeting)
Budget Work Session as part of the regular scheduled Board meeting. Staff will present a draft
budget for discussion. Draft 2027 budget materials to be completed by October 2nd to go out in
the agenda packet.
November 5, 2026 (Thursday, Regular Board meeting)
Budget Public Hearing. (Per Town Charter, Section 8-4, by November 15th). 2027 budget
materials to be completed by October 30th to go out in the agenda packet.
December 3, 2026 (Thursday, Regular Board meeting)
Town Board meeting to consider adoption of the:
• 2027 Budget;
• Mill Levy; and
• Appropriations.
Follow up meeting on December 14th available of needed. (Per DOLA prior to December 15th for
delivery to the County Assessor)
Accounting Technician:
24 service orders were completed in the month of August:
• 19 = Re-Read / Usage / Leak Checks
• 5 = Disconnect / Reconnect
• 0 = Replace Meter
Service orders are a direct result from efforts every month reviewing reports, trying to reduce
water waste, financial burdens on property owners, and locating meters that are no longer
working properly. Every service order requires follow-up, additional time and tracking to ensure
leaks are repaired timely, water is shut off and meters are replaced when necessary. This process
Administrator’s Report
9/3/2026; Board of Trustees
Page 7 of 10

Page 46 of 69

is labor intensive for all involved but necessary for the benefit of the town and its community
members.
Safety Committee:
Staff CPR, first aid, and opioid-response training are scheduled for September 1, 2026, at the
Civic Center, with morning and afternoon sessions.
Personnel (Human Resources):
Administration
The Town Administrator recruitment with Trustee/Treasurer Mick Murray and Trustee Hoffbauer
closes on September 8th.
Golf Course
The golf course had one employee leave to return to college, one resignation, and one position
rehired.
Public Works
This year, Public Works had 1 Maintenance Worker retire, 1 Maintenance Worker resign and an
Operator C (Part-time) retire. In addition, 1 Maintenance Worker I is currently recovering from
surgery. Our claims team is seeking to obtain information from his medical doctor as to the type
and amount of work Mr. Alejandro can perform.
PW Maintenance duties impacted by staffing include road infrastructure maintenance, water
infrastructure maintenance, and wastewater infrastructure maintenance, park maintenance, and
facility maintenance. Crews available for this work consists of 2 MWII and 1 MWI, which limits
the projects that can be performed at any one time. Priorities are emergency repairs (e.g. water
leaks) and installing water meters on the Mesa.
Police Department
Officer Hernandez has been medically cleared to return to work in a limited “light duty”
capacity. This limits the position to perform administrative duties within the Police Department
office and handling non-emergency calls received in person or by phone. Medical guidance
indicates he may remain on limited duty status for approximately 4–6 months. We are
postponing hiring to fill the vacant Administrative Assistant position due to general fund revenue
constraints. In the meantime, Officer Hernandez has been assigned those duties until he is
medically cleared to return to full patrol responsibilities.
Finance
Finance Clerk Linda Molina resigned effective August 4, 2026. The position has been advertised
and closes at 5:00 p.m. on Thursday, August 27, 2026. Staff hope to fill the position by the end
of September.

Administrator’s Report
9/3/2026; Board of Trustees
Page 8 of 10

Page 47 of 69

POLICE DEPT
Code Enforcement Updates
800 Block W. Main Street (Case No. C25-0591) – UPDATE
Applicable Code Sections:
•
•
•

8.24.070 – Keeping of Junk Prohibited
8.12.050 – Storage of Junk Prohibited
8.16.040 – Weeds and Brush Prohibited

Only new update regarding this property is there has been significant change to the front of
the property and the owner continues to work towards compliance. The department is
monitoring and working with the owners.

165 SE Frontier Court (Nuisance Complaint No. C26-0179) – UPDATE
Applicable Code Sections:
Title 8 – Health and Safety
•
•
•
•

8.12.050 – Storage of Junk Prohibited
8.24.070 – Keeping of Junk Prohibited
8.12.060 – Litter Declared a Nuisance
8.12.080 – Junk Declared a Nuisance
Significant improvement has been observed at this property. The remaining issue relates
to garbage being stored on the property. A new case has been activated as the original
tenants are no longer at the property.

155 SE 4th Street (Nuisance Complaint No. C25-0574) – UPDATE
Applicable Code Sections:
•
•
•

8.24.070 – Keeping of Junk Prohibited
8.12.050 – Storage of Junk Prohibited
8.16.040 – Weeds and Brush Prohibited

Administrator’s Report
9/3/2026; Board of Trustees
Page 9 of 10

Page 48 of 69

This property continues to improve, and the property owners have remained in regular contact
with the Police Department. The department will continue monitoring the property and
anticipates achieving full compliance soon. This week a third large rollaway dumpster has been
placed on the property demonstrating that the owners are moving toward compliance.

*Several additional code enforcement cases remain active, and the department continues
to work collaboratively with property owners to achieve voluntary compliance. Most of
these cases involve overgrown weeds and brush.
Staffing Update
Officer Hernandez remains on light-duty status and is currently serving in an administrative
support role. While Officer Hernandez is on limited-duty status, Chief Sanders has assumed the
School Resource Officer (SRO) responsibilities. This arrangement provides a dedicated law
enforcement presence for the schools; however, it is not a sufficient long-term solution.
Officer Eckhart recently attended a 40-hour POST-sponsored Red Dot Handgun Instructor
course. He successfully completed the course and is now a POST-certified handgun instructor.
This directly benefits the department by providing a second certified firearms instructor,
allowing the department's other instructor to participate as a student and trainer rather than being
responsible solely for instruction.
The next step will be to obtain a certified carbine (rifle) instructor, with training anticipated in
October. Developing in-house instructors improves the department's ability to provide consistent,
high-quality training and development for junior officers while also creating professional
development opportunities for department personnel. Our certified instructors also provide
support to the local police academy and other law enforcement agencies in need of qualified
instructors.
Chief Sanders and Officer Eckhart also attended a Federal Aviation Administration (FAA) Drone
Flight School hosted by the West Central POST Training Board. Both officers successfully
completed the training and received certification to operate unmanned aircraft systems as official
drone pilots. This training represents the first step toward establishing a drone unit within the
department.
The department will next pursue the appropriate FAA authorization to conduct public safety
unmanned aircraft operations in compliance with applicable FAA rules and regulations. Once
established, this capability will allow the department to utilize drones in support of patrol
operations, fire response, search and rescue, and other public safety missions. At this time, the
Cedaredge Police Department is the only law enforcement agency in Delta County known to
have taken this step toward FAA-compliant UAV operations and certified its officers for this
capability.
Overall, the department is doing well and continues to serve the community with pride, honor,
and integrity.

Administrator’s Report
9/3/2026; Board of Trustees
Page 10 of 10

Page 49 of 69

Exhibit A
Town Administrator Report (9/3/2026)
Schedule of Upcoming Meetings and Events

Thursday, September 3, 2026; 6:00 PM
Board of Trustees, Regular Meeting
Cedaredge Civic Center, Grand Mesa Room
140 NW 2nd Street, Cedaredge
Friday, September 4, 2026
2026 General Election Schedule
Deadline for Town Clerk to certify ballot order and content to County Clerk [No later than 60
days before the election]
Tuesday, September 8, 2026; 6:00 PM
Cedaredge Tree Board, Regular Meeting
Cedaredge Civic Center, Grand Mesa Room
140 NW 2nd Street
Saturday, September 12, 2026; 4:00 PM
Party in the Park
Cedaredge Town Park
W. Main Street, between SW 5th Street and SW 3rd Street
Tuesday, September 15, 2026; 6:00 PM
Golf Course Advisory Board, Regular Meeting
Cedaredge Civic Center, Grand Mesa Room
140 NW 2nd Street
Thursday, September 17, 2026; 6:00 PM
Board of Trustees, Regular Meeting
Cedaredge Civic Center, Grand Mesa Room
140 NW 2nd Street
Friday, September 18, 2026; 12:00 PM
2026 General Election Schedule
Last day for Town Clerk to file pro/con statements pertaining to local ballot issues [Noon Friday
before the 45th day before the election]
Monday, September 21, 2026
2026 General Election Schedule
Last day for Town Clerk to deliver ballot issue notices to the County Clerk [No later than 43
days prior to the election]

Board of Trustees
TA Report-Ex A, 8/6/2026
Page 1 of 2

Page 50 of 69

Exhibit A
Town Administrator Report (9/3/2026)
Schedule of Upcoming Meetings and Events

Wednesday, September 23, 2026; 6:00 PM
Recreation Advisory Board, Regular Meeting
Cedaredge Civic Center, Grand Mesa Room
140 NW 2nd Street
Wednesday, October 7, 2026; 5:00 PM
Planning and Zoning Commission, Regular Meeting
Cedaredge Civic Center, Grand Mesa Room
140 NW 2nd Street
Scheduled Changes to Meetings:
• Board of Trustees, Regular Meeting
Thursday, October 1, 2026 moved to:
Special Meeting Thursday, October 8, 2026
•

Board of Trustees Regular Meeting
Thursday, October 15, 2026 moved to:
Special Meeting Thursday, October 22, 2026

These meeting dates have been altered at the request of multiple departments for Budget and
Applefest planning requirements.
Scheduled Events for the year (future):
• Applefest: Friday, Saturday, and Sunday October 2nd, 3rd, and 4th

Administrator’s Report
7/2/2026; Board of Trustees
Page 2 of 2

Page 51 of 69

Exhibit B
Water Projects (September 2026)
The following matrix provides updated information on various water projects:
1.
A.

Measuring Devices
Project Summary
• Seven (7) priority locations have been identified for installing measuring devices on the
water system located between the spring diversion points and the water treatment plant.
• Town Engineers (BHI) confirmed the design for installing meters.
• US Forest Service requires permit(s) before work can commence.
• Confirm GPS coordinates with decree and initial geocoding (mapping) as part of the
Asset Management Plan.
Project Need
Currently, the Town does not have any way to determine the amount of water that it is diverting
from the springs and stream intakes. Without that data, it is difficult to assess whether the
Town’s physical and legal water supply is sufficient to meet the Town’s near, and long-term
water demands. The Mesa water intake meter installation project is intended to improve
measurement, accountability, and long-term management of the Town’s raw water supply
system.
The Town often relies on releases from upstream reservoirs to supplement its water supply
during the late summer. Those reservoir releases are not delivered directly into the Town’s
pipeline but instead are released into natural streams. That water is recaptured at downstream
diversion structures. The Town has 4 structures, 3 of which appear to be used regularly. Some
of those diversions do not have any shut off valves and none of them have measuring devices in
place. As a result, there is no way to determine whether the amount of water diverted from
those stream intakes is greater than or less than the amount of reservoir water that has been
released for the Town’s use. It is possible that those diversions greatly exceed the reservoir
releases, which may give the Town a false sense of confidence regarding its legal water supply.
In addition to the need for measuring devices to determine whether the Town is relying on
water that it does not have a legal right to divert; the measuring devices will be required by the
Division Engineer soon because Division 4 recently adopted measurement rules that will
require measuring devices on all stream intakes.
The Town does not currently have a reliable way to quantify how much water it is receiving
from its springs. During the summer, the spring water available in the pipeline can’t be
determined for two reasons:
• The stream intakes discussed above contribute an unknown amount of water to
the system, and
• There are two turnouts above the treatment plant that spill an unmeasured
amount of water back to Milk Creek when it is not needed
At best, this combination of variables in the formula makes it impossible for the Town to do
future planning regarding its water supply. At worst, it hides the fact that the Town is relying on
water that it doesn’t have the legal right to divert, which could prevent the Town from
recognizing an impending water shortage.
Estimated Costs
The project included $12,100 in the 2025 budget and $65,000 in the 2026 budget. Because
invoices associated with the first two meter installations were not received until early 2026,
those costs were charged to the current (2026) budget year.
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 1 of 8

Page 52 of 69

Exhibit B
Water Projects (September 2026)

2.
A.

3.
A.

Approximately $70,500 has been expended in 2026, and total project costs are currently
projected at approximately $85,000. The project is expected to exceed the anticipated budget
due to the invoice timing and increases in parts and materials costs.
STATUS
The U.S. Forest Service permit amendment authorizing the additional meter locations has been
approved, and the required equipment inspection has been completed.
Installation has now been completed for the first two meters located at the pipeline confluence,
as well as the new meter near Marcott Creek/Reservoir. These installations represent three of
the seven priority measuring locations identified for the project.
Due to current Public Works staffing availability and competing operational demands, staff is
gathering contractor quotes for installation of the remaining four meters. Once pricing is
received, staff will evaluate the proposed installation costs and bring the quotes forward for
consideration before proceeding with the remaining work.
Augmentation Plan to Address Excess Spring Diversions
Project Summary
Develop an augmentation plan, prepare the water court application, submit to Town for review
and possible modification, file application and shepherd the case through water court (including
discussions with Division Engineer if there are questions) to obtain decree.
Project Need
The water commissioner estimates that the Town sometimes diverts more spring water than it is
legally entitled to under its decreed water rights. He informally allows this to continue but
requires the Town to make releases from reservoirs to “repay” the creek for the loss of the
spring water. To secure the ability to operate in this manner, we recommend that the Town
obtain approval of a plan for augmentation.
Because there is no way to measure how much water is coming from the springs, we cannot
confirm that the water commissioner’s estimate of water captured from the springs is accurate.
The measuring devices will help address this uncertainty.
The current water commissioner is working with the Town for balancing water. However, it is
not clear that the Division of Water Resources will have the authority to allow this practice in
the future. If Division of Water Resources stopped allowing this practice right now the Town
would have to spill some of its water supply back to the creek to satisfy downstream calling
rights.
Estimated Costs
Outside legal counsel + engineering to obtain decree -- $5,000.00 - $10,000.00
Note: If there are statements of opposition or if the Division Engineer raises unexpected
objections the cost will be higher.
STATUS
The Augmentation Plan and water court application can be ready for Town review following
information received as part of the Lee water matter. Once filed, most cases like this proceed to
decree within 12 months (if there are not statements of opposition filed into the case).
See memorandum from legal counsel (dated 7/22/2026) provided under separate cover
Reuse of Effluent
Project Summary
Develop the plan, secure support from Fruitgrowers and the Division Engineer, prepare and file
the water court application, and shepherd the case through the water court process
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 2 of 8

Page 53 of 69

Exhibit B
Water Projects (September 2026)
B.

4.
A.

D.
5.
A.
B.

Project Need
The current practice of pumping treated effluent back up to Surface Creek does not present an
affirmative problem, but it may be viewed as a missed opportunity for water utilization. The
water’s status as “foreign water” to the Harts Basin creates the possibility for the Town to reuse
the water without anyone downstream being able to claim injury.
Estimated Costs
Regulation 84 Reuse Study (JVA Contract); $49,500
Outside legal counsel + engineering to obtain decree to shepherd the case through the water
court process - $5,000.00 - $10,000.00 (assuming no substantial 3rd party opposition).
STATUS
The final report by JVA was accepted by the Board on 7/2. Next steps were discussed at a
budget work session on 7/28 for consideration as part of the 2027 budget. Direction included
seeking more information about requirements for compliance under the General Permit.
If needed, Dufford Waldeck would be to prepare a water court application that would allow the
Town to reuse the effluent for irrigation.
Town Park Well
Project Summary
Install a well at Town Park. Plan would include a ground water right for a new well and file for
approval of an augmentation plan that would either use a water supply contract from the Grand
Mesa Water User’s Association or water from one of the Town’s reservoirs.
Project Need
Currently irrigated with treated (domestic) water. The current use of treated water does not
present any legal problems, but using well water may be viewed as an opportunity for more
efficient use of the Town’s finite water supply.
Estimated Cost
Outside legal counsel + engineering -- $3,000.00- $5,000.00
Well drilling/installation: $TBD
Reconfigure irrigation system: $TBD
STATUS
Temporarily delayed while working on the Augmentation Plan.
Jordan Water (1.0 c.f.s.)
Project Summary
File for a new augmentation plan that would allow the Town to make Fall reservoir releases to
offset the Town’s diversions over the following Winter.
Project Need
The Town’s water decrees prevent it from using 1 c.f.s. of its water rights during the winter
because it must be sent downstream to fill Fruitgrowers Reservoir. It is not clear whether this is
a problem. Historically, the Town has not had a shortfall in water supply during the winter, but
because there are no measuring devices in place we don’t know whether the Town’s winter
demands might be close to exceeding the winter water supply.
Estimated Costs
Outside legal counsel - $5,000.00 - $10,000.00.
This may require some negotiation. Complicating factor with this augmentation plan would be
the fall release of reservoir water because we’ll need cooperation from Fruitgrowers.
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 3 of 8

Page 54 of 69

Exhibit B
Water Projects (September 2026)
D.
6.
A.
B.

C.
D.
7.
A.

STATUS
Waiting until 2027 so we can collect necessary measurement data to determine if this is needed
(See #1).
Lee Water (0.75 c.f.s.)
Project Summary
File a water court application asking the court to clarify the original decree for the Lee Water
(correct error).
Project Need
During the irrigation season the Town cannot use 0.75 c.f.s. of its decreed water rights because
the decree includes an apparent error which limits current use to hydroelectric power
generation. It seems clear that everyone understood at the time of that application that the Town
wanted to use the water for municipal and hydropower purposes, but the court appears to have
inadvertently omitted municipal use from the final decree.
Not clear whether this is a problem because without measuring devices we can’t quantify the
Town’s current physical and legal water supply. Attorney gives 50:50 odds of success, lower if
OCID opposes - there’s a chance that it could generate friction with Fruitgrowers Reservoir.
Estimated Cost
Outside legal counsel - $2,000.00 - $5,000.00
If the Division Engineer and OCID cooperate
STATUS
Application to be prepared by legal counsel by the end of July 2026.
See memorandum from legal counsel (dated 7/22/2026) provided under separate cover
Reservoir Maintenance/Repairs
Project Summary
The project involves evaluating and potentially repairing or reconstructing multiple reservoir
facilities owned by the Town.
Chipmunk Reservoir currently has a breached dam but could potentially restore approximately
30 acre-feet of water storage capacity through repair at the existing (non-jurisdictional) level.
The reservoir’s full decreed capacity is approximately 68 acre-feet; however, achieving full
storage would require construction upgrades meeting jurisdictional dam standards. The initial
plan was for PW to repair the breach to a non-jurisdictional level; however, the Town has been
contemplating the cost-value to repair the dam at a non-jurisdictional or jurisdictional level.
Zig Zag Reservoir contains a breached dam and may provide approximately 20 acre-feet of
additional water storage capacity if restored.
Little Giant #2 Reservoir has been abandoned for many years and would require substantial
reconstruction to restore this reservoir to operational use. At this time, it remains a lower
priority compared to other reservoir improvements.
The Town continues evaluating cost-benefit considerations, permitting requirements,
engineering feasibility, and long-term operational value associated with the various repair and
reconstruction options.
Project Need
The Town of Cedaredge owns three (3) reservoir assets that require maintenance: 1) Doughty
No. 1 Reservoir (Chipmunk Reservoir); 2) Zig Zag Reservoir, and 3) Little Giant #2 Reservoir.
Portions of this infrastructure have deteriorated over time, resulting in reduced or unavailable
water storage capacity. Restoring reservoir storage capacity could improve long-term water
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 4 of 8

Page 55 of 69

Exhibit B
Water Projects (September 2026)

8.
A.

B.
C.

supply reliability, drought resiliency, operational flexibility, and emergency reserve
capabilities. Evaluation of these facilities is also important for future regional water planning
and potential system redundancy needs.
Estimated Cost
The 2026 Capital Improvement Plan (CIP) identifies phased funding allocations totaling
approximately $580,000 between fiscal years 2028–2030 for all three reservoirs – Chipmunk
being the top priority.
Chipmunk Reservoir. Past Capital Improvement Program (CIP) estimates identified
approximately $25,000 for limited non-jurisdictional repair work at Chipmunk Reservoir using
Town forces. Those earlier estimates assumed no engineering, no permitting, and minimal
regulatory requirements that likely do not reflect compliance obligations associated with
reservoir repair work: current construction costs, dam safety standards, material costs, access
limitations, or potential environmental mitigation. A prior concept discussed by former Public
Works staff involved performing limited repairs without full permitting and utilizing temporary
outlet improvements that could potentially be modified later if required by regulators. Current
regulatory requirements and engineering standards would likely require a substantially more
comprehensive and costly approach. Preliminary engineering estimates prepared in 2024
indicated that upgrades necessary to achieve jurisdictional dam standards could exceed
approximately $25,000 per acre-foot of additional storage capacity.
Projected Timeline
TBD — dependent on engineering evaluation, permitting requirements, available funding, and
Board direction regarding project scope and reservoir priorities.
Chipmunk Reservoir. In September 2004, Buckhorn Engineering prepared plans for the prior
owner to repair the Chipmunk Reservoir dam. No geotechnical work has been done on the dam
to verify soil conditions. It has been noted that Buckhorn has worked with the State to do
geology as they go with the project in progress - focusing only on the repair area (not assessing
the stability of the remining dam). Current dam safety regulations may require upgraded outlet
structures and additional concrete encasement improvements depending on the selected repair
alternative and regulatory classification of the facility.
Cook Ditch Diversion
Project Summary
A MOU has been created that would formally establish access on the west side in perpetuity.
The east side of Surface Creek has no dedicated easement(s) to access Cook Ditch, said access
is unimproved, and property owned property is abutted by private lands on all sides, meaning
there is no public access to that property. Establishing a formal (permanent) access/easement on
the west side of Surface Creek avoids a costly bridge to access land on the east side (design,
permitting, construction). In addition, the agreement includes improving diversion from Cook
Ditch, which completes a project that has been in the Town’s CIP for a number of years – at a
critical time when low water levels are expected. As noted in the two prior meetings, past
actions to extract the 1.14 acres as part of a minor subdivision adding two new lots was
excessive and inappropriate.
Project Need
Cook Ditch has been a topic of discussion for improving diversion and water storage (pond)
and has been listed as a project in the Town’s CIP for several years.
Estimated Cost
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 5 of 8

Page 56 of 69

Exhibit B
Water Projects (September 2026)

9.
A.

10
A.

A MOU between the Town of Cedaredge and Gambler’s Ridge Equities LLC (Hutto) approved
a public-private partnership agreement to exchange services without a dollar-for-dollar
accounting.
STATUS
The Cook Ditch diversion work was completed by Hutto in February 2026.
A local surveyor prepared a plat. The Town Attorney has prepared the legal documents for
exchanging land as approved via Ordinance 2026-01. These will get recorded once all
applicable signatures are obtained.
Clear Well (300,000 Tank)
Project Summary
The project consists of installing a new 300,000-gallon treated water storage tank (backup clear
well) at the Water Treatment Plant. Initial engineering and conceptual design work was
completed in 2024. The proposed tank would function as supplemental treated water storage
and operational redundancy for the existing clear well system. Project components are
anticipated to include site preparation, foundation work, piping connections, control integration,
and associated electrical and telemetry improvements necessary for operation within the
existing treatment plant infrastructure.
Project Need
The existing clear well capacity at the Water Treatment Plant is limited to a single operational
storage structure, creating a vulnerability within the Town’s treated water system. Additional
treated water storage is needed to improve operational redundancy, emergency reserve capacity,
system reliability, and fire flow resiliency. A secondary clear well would provide operational
flexibility during maintenance activities, mechanical failures, treatment disruptions, or
emergency events that could otherwise interrupt treated water delivery. The additional storage
capacity would also help stabilize system operations during periods of peak demand and
support future regulatory and infrastructure planning needs.
Estimated Cost
Capital Improvement Budget includes $350,000 for fiscal year 2026.
Additional project costs may vary depending on final design, material pricing, site conditions,
and regulatory requirements.
Projected Timeline
FY2026-FY2027 depending on funding availability and final project authorization.
Initial engineering design was completed in 2024 (by Buckhorn Engineering). Staff previously
explored potential grant funding opportunities to offset project costs; however, State funding
programs have been significantly reduced and remaining competitive grant opportunities have
become increasingly limited.
Staff continues evaluating alternative funding sources, including State Revolving Fund,
potential Congressional Directed Spending opportunities and future infrastructure grant
programs. The project remains identified as an important long-term water system resiliency
improvement and may be advanced depending on available funding and Board direction.
Ginter’s Grove Domestic Water Corporation (GGDWC)
Project Summary
The long-term objective is to bring the entire system up to current operational standards and
continue coordination with the Town regarding future system goals and improvements.
Representatives associated with the system have also indicated that if unauthorized connections
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 6 of 8

Page 57 of 69

Exhibit B
Water Projects (September 2026)

C.
D.

11.
A.

are identified, they intend to pursue reimbursement for water losses associated with those
connections on behalf of the Town.
Project Need
The GGDWC non-profit board has voted to transfer all system assets to the Public
Improvement District (PID) and is currently working through the details of that transition with
Delta County. Once completed, the PID intends to pursue all available funding opportunities to
support replacement and modernization of the distribution system.
Estimated Cost
No direct cost to Town.
STATUS
Staff continues coordinating with Ginter’s Grove Domestic Water Corporation (GGDWC)
regarding ongoing non-revenue water loss concerns within the system located beyond the
Town’s master meter. A repair on their main line was recently completed by the group. Leak
detection efforts continue as staff and system representatives work to better identify potential
sources of water loss within the existing system.
Board of County Commissioners to consider a resolution forming a Public Improvement
District (PID) will be considered on 8/4/2026.
USCDWUA MOU
Project Summary
The MOU identifies three action items to pursue:
1) (Re)connect systems that would allow sharing resources in an emergency (drought, fire)
[SHORT TERM]. At one time, the two systems were connected but were disconnected
due to a falling out. This is an immediate need with current water conditions that could
reduce supply and increase fire hazards.
2) Explore possibility of a more regional approach to providing water, similar to Project 7
[LONG TERM]. This was briefly discussed at the recent Board retreat and there seemed
to be a general interest/consensus to explore such a partnership. This agreement starts
with USCDWUA and, if we are successful, could be expanded to offer inclusion of
Orchard City and/or Colby systems at a future time. The intent is to afford ability to
consolidate resources (staffing), reduce redundancy (overlapping/parallel lines), and
spread costs (capital, operational, regulatory upgrades, etc.) out over greater number of
users to help keep costs down.
3) Low-elevation reservoir [SHORT TERM]. Grand Mesa Water Conservancy District
made a presentation at a prior Town work session.
Project Need
Town of Cedaredge and Upper Surface Creek Domestic Water Users Association (USCDWUA)
have approved a Memorandum of Understanding (MOU) to explore possible ways to partner,
short-term and long term, for the benefit of all of our users with increasing challenges in trying
to continue operating as independent entities (e.g. costs, regulations).
Estimated Cost
The estimated cost for materials to complete the connection (Item #1) is approximately
$50,000. Work would be performed by technical staff from both agencies, and material costs
are anticipated to be split equally between the two entities. DOLA has identified potential
funding assistance through the River District.
STATUS
Board of Trustees
TA Report-Ex B, 9/3/2026
Page 7 of 8

Page 58 of 69

Exhibit B
Water Projects (September 2026)
Staff is finalizing the MOU between Cedaredge and USCDWUA. DOLA has identified a
possible funding source for connecting the two water systems (estimated at $50,000). Based on
communications from the State (CDPHE), there are no special regulatory requirements or
potential issues associated with the proposed connection. The work would be performed by
technical staff from both agencies.
A.

Project Summary

Project Need

Estimated Cost

STATUS

Board of Trustees
TA Report-Ex B, 9/3/2026
Page 8 of 8

Page 59 of 69

Exhibit C
Town Administrator Report (9/3/2026)
List of Contracts/Agreements/Task-Orders

TITLE
Sidewalk Project; Design
Sidewalk Project;
Construction Management
Housing Needs AssessmentHousing Action Plan
(HNA/HAP); Surface Creek
partners

BEI
TBD

CONTRACTOR

TBD

Deer Trail/Deer Creek ROW
IGA
Hunsicker Court Project IGA
Hunsicker Court Project
Survey & Deer Creek/Trail
Survey
Land Use IGA

Delta County School District

Election IGA

Delta County

Grants

Community Centric
Development

Right-of-Way

AProject Resource

Asset Management

BHI

Delta County School District
Southwest Land Surveying
Delta County

Wastewater Treatment Plant
JVA
(WWTP); On-Call
Engineering Services
On-Call Engineering Services BHI
(Town Engineer)
WWTP; Compliance
Services
Board of Trustees
TA Report-Ex C, 9/3/2026
Page 1 of 2

JVA

STATUS/NOTES
Town Attorney
Pending Design
Draft HNA presented to BoT
on 8/6/26
Final HNA to be presented
9/17.
Concepts drafted
Construct courts by 2029
Draft plat received for Deer
Creek/Trail. Sent to District
for review and comment.
Pending review by County
Attorney following joint
meeting with BoCC on
11/19/2025.
Approved, signed and sent to
County Clerk 11/24/2026
Contract Renewal due by
12/31/2026 (30-day notice)
Searching for grant
opportunities:
- Court Project (Multiple)
- Water (Multiple)
- SRTS/TAPS (Trails)
- SS4A (Circulation Plan)
Considering next trail project
in prep for next SRTS
application (possible Fall
2026).
Phase 1 Complete
Phase 2 TBD
Approved for 2026
Renew for 2027 (Budget)
Approved for 2026
Auto extend 1 yr if no
objection prior to 12/15.
TBD (2027 Budget)

Page 60 of 69

Exhibit C
Town Administrator Report (8/6/2026)
List of Contracts/Agreements/Task-Orders

Skate Park; Design

American Ramp Co (ARC)

Restaurant Lease Agreement

The Lucky Shot

Golf Cart Lease
vSaasTM Services Agreement
(SCADA)
ClearGov Subscription
Source Water Protection Data
Sharing Agreement

CO Golf & Turf
Browns Hill
ClearGov
CDPHE

1/1/26-12/31/28
WRWAP proponents
(American Rivers)

Deer Trail Bridge;
Construction Management
Wayfinding Program
Road Standards
WWTA; Reg 84 Reuse Study
Election Consultant
Hunsicker Court Project; Site
Plan

Buckhorn Engineering Inc
(BEI)
BHI
BHI
JVA
Cliff Thompson
BHI
Renner Sports

COMPLETE

Board of Trustees
TA Report-Ex C, 8/6/2026
Page 2 of 2

Concept completed.
Pending funding (following
court project)
Approved for 2026, Exp
12/31/2026.
Revision drafted – GCAB
Sept 2026.
72-months starting 1/1/26
60 months starting Jan 2024

COMPLETE
COMPLETE
COMPLETE
COMPLETE
Initial concept complete
Cost estimated developed by
court contractor.

Page 61 of 69

Exhibit D
Town Administrator Report (9/3/2026)
List of Grants/Loans

TITLE
OLA 27067; Sidewalk
Project

H25-025; HPLN
Housing Needs Assessment
TITLE
Court Project; Outdoor
Equity Grant
Court Project
Amateur Sports
Court Project
Community Connections
Grant
Court Project
Court Project
Court Project
Court Project
Court Project

AWARDED
GRANTOR

CDOT
SRTS ($387,709) + MMOF
($100,000-if needed).
Construction Only.
DOLA; $45,000 Grant.
$10,000 match from each
partner (ToC, OC, DC)
PENDING
GRANTOR
CO Parks and Wildlife
($100,000)
El Pomar Foundation
($25,000)

STATUS/NOTES
Declined

Daniels Fund ($25,000)

Apply 10 weeks prior to their
Board meeting (submitted
7/10/26)
Rolling invitation to apply

Boetcher Foundation
($100,000)

Letter of Intent due 9/1/26
(Winter Cycle)

Western CO Community
Foundation ($25,000)
Surface Creek Community
Foundation ($3,000)
DMEA ($120,000)
USTA, COTA ($100,000)

Letter of Intent 9/1/2026

Court Project

USA Pickleball ($50,000)
AARP ($25,000)

Community Impact
Court Project

GOCO ($TBD)

Board of Trustees
TA Report-Ex D, 9/3/2026
Page 1 of 1

STATUS/NOTES
BEI serving as project
engineer for design. Pending
CDOT Local Agency process.
Soliciting engineering
services for construction
management.
Ayres Assoc selected to
prepare HNA + HAP +
Concepts

GMP Application
GMP Request 8/25/26
Hold pending engineering
plans
TBD
Rolling but must be used by
12/31 of year awarded.
Concept due 1/21/2027
Application invited: 2/4/27
Application due: 3/11/27
Grants awarded: 6/2027

Page 62 of 69

ADVANCED
AGENDA
SEPTEMBERDECEMBER
2026

THE ADVANCED AGENDA WAS CREATED
TO REPLACE THE TENTATIVE CALENDAR
FOR THE BOARD OF TRUSTEES. THIS
HELPS STAFF KEEP TRACK OF UPCOMING
MEETINGS AND ALLOWS FOR PINK SHEET
ITEMS AND TRUSTEE REFERRAL ITEMS TO
BE PLACED ON AGENDAS IN ADVANCE.

Page 63 of 69

September 17, 2026
Regular Meeting

TITLE

ITEM

MINUTES

ACTION

NOTES

2027 Budget

Work Session

Information

Joint Use Agreement;
GMAEC
Governance Plan

Work Session
Work Session

30
30

Direction
Direction

Introduce Draft Budget
TENT. Continued from 7/23 with
direction to negotiate shared parking
arrangements

Water Infrastructure
Standards
Minutes: 09/03/2026
Financial Statements:
August 2026
Disbursements: August
2026
Housing Needs
Assessment
CommissionCommittee Liaison
Reports
Trustee Comments

Work Session
Consent

30
5

Information
Accept

Consent

Business

Resolution

Business
Business

15
10

Comments
Comments

240
4.0

Min
Hrs

TOTAL

[Pending Info submitted by Trustee
Chapman] Board referral, Public
Works Manual re USDA spring water
infrastructure standards

Approve Plan

Page 64 of 69

October 8, 2026
Special Meeting
Reschedule from 10/1 due to Applefest
TITLE

ITEM

MINUTES

ACTION

NOTES

2027 Budget
GC Fee Schedule
Minutes: 09/17/2026

Work Session
Work Session
Consent
Consent
Consent
Business
Business
Business

90
30
5
0
0
30
30
10

Discussion
Discussion
Accept
Accept
Accept
Resoluton
Direction
Accept

Board direction
Board direction

Business
Business

15
10

Comments
Comments

220
3.7

Min
Hrs

GCAB By-laws
GC Restaurant Lease
TA Report
CommissionCommittee Liaison
Reports
Trustee Comments

TOTAL

Page 65 of 69

October 22, 2026
Rescheduled due to Applefest and Budget Planning
Special Meeting

TITLE

SE 3rd Gate Removal

ITEM

MINUTES

Work Session

ACTION

NOTES

Direction

Snowdon expanding residential lots,
improve emergency circulation (2
points of access)
[Pending 8/20 Training] Board
referral to review proceures for
establishing committees: Legisltaive
purview, Charter Section 11-3

Creating Committee

Work Session

Information

Agenda Preparation
Minutes: 10/01/2026
Financial Statements:
September 2026
Disbursements:
September 2026

Work Session
Consent

30
5

Information
Accept

Consent

Business
Business

15
10

Comments
Comments

120
2.0

Min
Hrs

Commission-Committee
Liaison Reports
Trustee Comments

TOTAL

[Pending 8/20 Training] Board
referral 8/6

Page 66 of 69

November 5, 2026
Regular Meeting

TITLE

Minutes:
10/15/2026

Amend Chapter
3.04; Sales Tax
2027 Budget
TA Report
CommissionCommittee Liaison
Reports
Trustee Comments

ITEM

MINUTES

ACTION

Consent
Consent
Consent

5
0
0

Accept
Accept
Accept

Business
Business
Business

30
45
10

Ordinance
Public Hearing
Accept

Business

Comments

Business

Comments

115
1.9

Min
Hrs

TOTAL

NOTES

If measure passes on 11/3/2026 (tax
increase, exemptions). Inform DOR even
if election not yet certified.

Page 67 of 69

November 19, 2026
Regular Meeting

TITLE

ITEM

MINUTES

ACTION

Minutes: 11/5/2026
Financial Statements:
October 2026
Disbursements:
October 2026

Consent

Public Hearing

Business
Business

15
10

Comments
Comments

60
1.0

Min
Hrs

Public Hearing:
Proposed 2027 Budget
CommissionCommittee Liaison
Reports
Trustee Comments

TOTAL

NOTES

Public Hearing for the Proposed 2027
Budget held regularly in November

Page 68 of 69

December 3, 2026
Regular Meeting

TITLE

ITEM

MINUTES

ACTION

Minutes: 11/19/2026
Golf Course Fee
Schedule
Land Use Fee Schedule
Water-Sewer Relief
Waive December 2026
Utlity Penalties
Town Hall CIP funds
Municipal Judge
Appointment
2027 Budget
2027 Appropriations
2027 Mill Levy
2027 Water & Sewer
Rates
TA Report

Consent

Consent
Consent
Consent

0
0
0

Resolution
Resolution
Resolution

Consent
Consent

0
0

Resolution
Resolution

Consent
Business
Business
Business

0
30
30
30

Resolution
Resolution
Resolution
Resolution

Business
Business

30
10

Resolution
Accept

Business
Business

15
10

Comments
Comments

160
2.7

Min
Hrs

Commission-Committee
Liaison Reports
Trustee Comments

TOTAL

NOTES

Page 69 of 69

December 10, 2026
Special Meeting

TITLE

ITEM

MINUTES

ACTION

Minutes: 12/03/2026
Financial Statements:
November 2026
Disbursements:
November 2026
Resolution XX-2026:
Adopting the 2027
Budget
Resolution XX-2026:
Setting the Mill Levy for
2027
Resolution XX-2026:
Appropriations to
Various Funds for the
2027 Budget Year

Consent

Adopt

Consent

Adopt

Consent

Adopt

Consent

Adopt

Consent

Adopt

Consent

Adopt

Business
Business

15
10

Comments
Comments

30
0.5

Min
Hrs

Resolution XX-2026:
Setting the Golf Course
Rates and Fees for 2027
Resolution XX-2026:
Setting Water Rates
Resolution XX-2026:
Setting the Wastewater
Rates
Commission-Committee
Liaison Reports
Trustee Comments

TOTAL

NOTES

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