On the agenda: Live Oak Suwannee County Board of County Commissioners — data center (Nov 3)

SUWANNEE COUNTY
BOARD OF COUNTY COMMISSIONERS
218 PARSHLEY STREET SOUTHWEST
LIVE OAK, FLORIDA 32064
TENTATIVE AGENDA FOR NOVEMBER 3, 2026 AT 5:30 PM

Invocation
Pledge to American Flag
ATTENTION:
● The Board may add additional items to this agenda.
● Affirmative action on any item includes authorization of the Chairman’s or designee’s signature
on all associated documents.
● Individual speakers from the audience will be allowed three (3) minutes to speak following
recognition by the Chairman and must speak from the podium. Speakers may only make one
(1) trip to the podium to address concerns regarding all items on the consent agenda. (Filling
out of Comment Card required, and forward to Chairman or County Administrator.)
● Groups or factions representing a position on a proposition or issues are required to select a
single representative or spokesperson. The designated representative shall identify the group
or faction which (s)he represents and the issues on which (s)he is going to speak. After
identification of the group and issues, the Chairman shall ask those at the meeting to raise their
hands if (1) they are a member of the group or faction and (2) they wish the designated
representative to speak on behalf of the group or faction. A minimum of two members of the
audience (not including the designated speaker) must raise their hand at the call of the
Chairman. If enough people do not raise their hands, the designated speaker shall be limited to
the speaking time allowed to individuals. If the requisite number of people raise their hands, the
designated speaker will be allowed to speak for seven (7) minutes following recognition by the
Chairman and must speak from the podium. Speakers may only make one (1) trip to the
podium to address concerns regarding all items on the agenda. (Filling out of Comment Card
required, and forward to Chairman or County Administrator.)
● For general updates or questions regarding County business, contact the County Administrator
during regular business hours at (386) 364-3400.
APPROVAL OF MINUTES:
1.

October 20, 2026, Regular Meeting.

PUBLIC CONCERNS AND COMMENTS:
PROCLAMATIONS AND PRESENTATIONS:
CONSENT:
2.

Approval of payment of processed invoices.

Page 1 of 47

3.

Award and authorize Chairman to execute the contract for 2026-14 ITB Demolition and
Construction of Fire Station 2 to Gamble and Associates, LLC, pending County Attorney
review.

4.

Authorize the purchase of a 2026 Chevrolet Silverado 3500 FWD Utility Truck from Wes
Haney Chevrolet for the Road Department in the amount of $63,942.00, and authorize the
County Administrator to execute all related documents. Budgeted item.

TIME-SPECIFIC ITEMS:
CONSTITUTIONAL OFFICERS ITEMS:
STAFF ITEMS:
COMMISSIONERS ITEMS:
COUNTY ATTORNEY ITEMS:
5.

Discuss, with possible Board action, a Memorandum of Understanding with the City of Live
Oak regarding the City's extension of utilities to the Suwannee County Regional Shelter.

CONSULTANT ITEMS:
GENERAL BUSINESS:
6.

Discuss, with possible Board action, the award of RFQ 2026-12 to North Florida
Professional Services (NFPS), approval of the proposal in the amount of $865,000 for
professional services for the design, engineering, and permitting of an elevated water
storage tank, and authorization for the Chairman to execute the agreement, pending
County Attorney review.

7.

Additional Agenda Items - Chairman calls for additional items.

ADMINISTRATOR'S COMMENTS AND INFORMATION:
BOARD MEMBERS INQUIRIES, REQUESTS, AND COMMENTS:

Page 2 of 47

Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

5:30 p.m.
The Suwannee County Board of County Commissioners met on the above date and time for a
regular meeting, and the following were present: Chairman Franklin White; Commissioner Don Hale;
Commissioner Clyde Fleming; Commissioner Travis Land; and Commissioner Leo Mobley. Clerk Finance
Director Keith Gentry, Deputy Clerk Logan Woods, County Attorney Adam Morrison, and County
Administrator Jason Furry were also present.
Chairman White called the meeting to order at 5:31 p.m. The invocation and the Pledge of
Allegiance to the Flag of the United States of America were held.

MINUTES:
The first item on the agenda was approval of the October 6, 2026, Regular Meeting; October 9,
2026, Special Meeting; and the October 12, 2026, RFQ 2026-12 Tabulation Meeting.
Commissioner Hale moved to approve the minutes of the October 6, 2026, Regular Meeting;
October 9, 2026, Special Meeting; and the October 12, 2026, RFQ 2026-12 Tabulation Meeting.
Commissioner Fleming seconded, and the motion carried unanimously.

PUBLIC CONCERNS AND COMMENTS:
Lauren Jorgensen, 9196 146th Street, discussed data center concerns and requested a workshop.
Chairman White stated they were working on scheduling a workshop on the matter.
Discussion ensued on data centers and passing a moratorium on them.
Keith Broaders, 970 SW Pine Mount Road, Lake City, discussed the election process.
Moses Clepper, 14581 102nd Path, discussed concerns with several agenda items.

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Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

PROCLAMATIONS AND PRESENTATIONS:
There were none.

CONSENT:
Item ten was pulled for discussion.
The second item on the agenda was approval of payment of $6,660,646.22 in processed invoices.
The third item on the agenda was approval of Clerk’s Disposition Request Numbers 52 and 53
according to Florida Statutes.
The fourth item on the agenda was approval of a one-year extension of Suwannee County
Agreement No. 2024-05 with The Management Experts, LLC. (Agreement No. 2024-05-05)
The fifth item on the agenda was approval of Florida Department of Environmental Protection
Grant 25PLN39, Amendment #1, Suwannee County Adaptation Plan. (Agreement No. 2025-63-01)
The sixth item on the agenda was approval of Amendment #1 (is actually Amendment #2) to the
Florida Department of Environmental Protection Grant LPA0691, Suwannee County Industrial Complex –
Sewer Plant. (Agreement No. 2024-105-02)
The seventh item on the agenda was approval of Amendment #2 to Agreement No. 2022-120
with Clemons, Rutherford, and Associates, Inc. for Professional Services for the Architectural Design of
the Suwannee County Emergency Operations Center. (Agreement No. 2022-120-02)
The eighth item on the agenda was approval to submit an application to Florida Department of
Environmental Protection for a long-term lease of a TIITF parcel for a potential regional stormwater pond.
The ninth item on the agenda was authorization to contribute $50,000.00 to the Suwannee
County Sheriff’s Office for Call-Taker Salaries, funded with current-year 911 revenues.

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Page 4 of 47

Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

The tenth item on the agenda was approval to hold the second meeting for the month of
November on Monday, November 16, 2026, at 5:30 p.m. at the Judicial Annex Building.
This item was pulled for discussion.
The eleventh item on the agenda was approval of an annual agreement with the North Central
Florida Regional Planning Council for Comprehensive Planning Services for Fiscal Year 2027 in the amount
of $23,500.00. Budgeted item. (Agreement No. 2027-10)
The twelfth item on the agenda was approval of an agreement with the North Central Florida
Regional Planning Council in the amount of $7,421.00 for the Annual Monitoring of Hazardous Waste
Generators for FY 2026-27. Budgeted item. (Agreement No. 2027-11)
The thirteenth item on the agenda was authorization for a reduction in an EMS bill per the
patient’s attorney’s request.
The fourteenth item on the agenda was renewal of UAV/Drone Liability coverage without
terrorism coverage for Fiscal Year 2026-2027 with Old Republic Insurance Group.
Commissioner Land moved to approve consent items 2-9 and 11-14.

Commissioner

Mobley seconded, and the motion carried unanimously.
The tenth item on the agenda was approval to hold the second meeting for the month of
November on Monday, November 16, 2026, at 5:30 p.m. at the Judicial Annex Building.
Attorney Morrison stated that there was an issue with holding the meeting on the 16th due to
the timing of when new commissioners would take office (November 17th). He recommended either
having an earlier meeting to swear in new commissioners or canceling the second meeting in November.
Discussion ensued on swearing in and if canceling the second meeting would cause issues.
Commissioner Land recommended still holding the regular meeting on the 16th with the
minimum commissioners needed for a quorum to approve payment of invoices.

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Page 5 of 47

Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

Commissioner Hale moved to hold the second meeting for the month of November on Monday,
November 16, 2026, at 5:30 p.m. at the Judicial Annex Building to approve payment of invoices and any
emergency items with the minimum number of commissioners required to pass a vote. Commissioner
Mobley seconded, and the motion carried unanimously.

TIME-SPECIFIC ITEMS:
There were none.

CONSITUTIONAL OFFICERS ITEMS:
There were none.

STAFF ITEMS:
Development Services Director Ron Meeks discussed flood zone map updates and an upcoming
open house meeting on November 12th on the changes that would be held at the Emergency Operations
Center. He noted the changes affected properties around the Suwannee River.
Discussion ensued on the number of structures being added as a special flood area and the several
hundred properties being removed.
Public Works Director Brenda Flanagan discussed safety issues that closed 164th Street Bridge.
Discussion ensued on some of the options to repair the bridge and associated costs.
Administrator Furry stated that they would bring back repair options for discussion after the
Amendment 3 vote to know how they stood financially before deciding how to repair the bridge.
Economic Development Director Jimmy Norris and Economic Development Coordinator Charissa
Setzer discussed tourism funding and presented a video on County tourism ads/campaigns.
Chairman White thanked the Economic Development Office for their work promoting the County.

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Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

COMMISSIONERS ITEMS:
There were none.

COUNTY ATTORNEY ITEMS:
The fifteenth item on the agenda was to hear an update related to issues with the contractor for
the Douglass Center Gymnasium.
Attorney Morrison discussed issues with FSV and lack of progress being made on the project,
especially given the grant deadline to have the work completed. He noted the letter he sent to the
performance bond company regarding the matter to hopefully get the issue rectified.
Discussion ensued on issues with deadlines, lack of progress, and meeting grant requirements.
Commissioner Fleming was glad that the project engineer caught the issue and had brought it to
County staff’s attention.
Attorney Morrison further discussed the letter sent to the performance bond company.
Administrator Furry stated that FSV had recently changed project managers, and he hoped that
would speed up the work. He thanked Attorney Morrison for reaching out to the insurance company.
Bo Hancock noted that change orders with FSV were just approved at the last meeting and
questioned why the Board was not aware of the progress issues at the time they were approved.
Administrator Furry addressed Mr. Hancock’s concerns, noting that three change orders were
approved at the last meeting with backup provided. He discussed the process and timeline for change
order approval, noting it sometimes took time for them to be completed.
Discussion ensued on the progress issues with FSV and the change orders.
The sixteenth item on the agenda was to discuss, with possible Board action, a map declaring the
County’s title to various county roads maintained and owned by the County.

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Page 7 of 47

Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

Attorney Morrison presented and discussed the updated map of County roads, noting it was an
affirmative declaration of County roads rather than a disclaiming of roads (which would happen at a later
meeting). He added that a resolution was required with the map’s approval and that it would be recorded.
Discussion ensued on the revised map.
Commissioner Land moved to authorize the Chairman to execute the map of declared County
roads and related resolution authorizing the recording of the map. After brief discussion about public
pushback over roads no longer maintained by the County once they were disclaimed, Commissioner
Mobley seconded, and the motion carried unanimously. (Resolution No. 2027-04)

CONSULTANT ITEMS:
There were none.

GENERAL BUSINESS:
The seventeenth item on the agenda was additional agenda items.
There were none.

ADMINISTRATOR’S COMMENTS AND INFORMATION:
Administrator Furry stated that Mandy Frederickson had returned to work, noted the new
Procurement Coordinator, and mentioned North Florida Professional Services receiving the highest
ranking for the water tower RFQ. He also noted a meeting with County and City fire rescue about shared
ambulance and emergency services, noting that the two fire chiefs were working on options.
Administrator Furry discussed the approved lease for the regional stormwater pond, noting that the State
had officially determined that the building on the property was owned by the County.

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Page 8 of 47

Book 75, Page ??
October 20, 2026
Regular Board Meeting
Judicial Annex
Live Oak, Florida

Discussion ensued on the long-term issue of not having a clear answer on who owned the building
on the property, and that the 32 acres itself belonged to the State and would be leased to the County.
Administrator Furry hoped the new stormwater pond would help alleviate flooding in the
surrounding area. He further discussed the regional corridor, funding for utilities, use of bonds for the
project, and trying to secure more funding for the water and sewer plant projects.
Commissioner Land discussed the number of high-budget projects the County had planned that
could be funded by bonds. He noted issues with funding from the State, adding that Amendment 3 was a
large contributor in determining how to plan and fund projects in the future without accumulating debt.
Discussion ensued on concerns over funding projects to completion and prioritizing projects.
Attorney Morrison commented on Amendment 3 and that should it pass, the implementation bill
that would affect counties across the State differently. He added that rural counties would likely have to
seek funding from the State to cover their operating budgets, much less funding for large-scale projects.

BOARD MEMBER’S INQUIRIERS, REQUESTS, AND COMMENTS:
The Board thanked everyone for attending, congratulated the Business of the Year Award winner,
thanked staff and Administrator Furry for their work, wished everyone a happy and safe Halloween, and
commented on the County providing fire services for Branford at their request.
Commissioner Land moved to adjourn the meeting. Commissioner Mobley seconded, and the
motion carried unanimously.
There being no further business to discuss, the meeting adjourned at 6:57 p.m.
ATTEST:
___________________________, DC
BARRY A. BAKER
CLERK OF THE CIRCUIT COURT

_______________________________
FRANKLIN WHITE, CHAIRMAN
SUWANNEE COUNTY BOARD OF
COUNTY COMMISSIONERS

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Page 9 of 47

Approval of payment of processed invoices.

Page 10 of 47

Fire Rescue
Executive Summary
Objective:
Award and authorize Chairman to execute the contract for 2026-14 ITB
Demolition and Construction of Fire Station 2 to Gamble and Associates, LLC,
pending County Attorney review.
Considerations:
ITB's were unsealed on September 17, 2026.
There were eleven responses.
Compliance check and document verification ensued between County
Administration and the engineering firm on the project.
Following the compliance check/document verification, the Engineer of Record
recommended Gamble and Associates, LLC for the contract.
Budget Impact:
Full contract award: $1,587,990.00.
$750,000 funded by FY25/26 State Appropriation.
$750,000 funded by EMS (001-2610-526-6200).
$87,990 funded by Fire (122-2210-522-6200-06).

Recommendation:
County Staff respectfully requests the Board of County Commissioners to award
and authorize Chairman to execute the contract for 2026-14 ITB Fire Station 2
Demolition and Construction to Gamble and Associates, LLC, pending County
Attorney review.
Respectfully Submitted:
Jason Furry, County Administrator

Dated:10/28/2026

Page 11 of 47

AGREEMENT BETWEEN SUWANNEE COUNTY
AND GAMBLE AND ASSOCIATES, LLC.
THIS AGREEMENT is entered into as of the Effective Date defined in Article II,
below between SUWANNEE COUNTY (“COUNTY” or “OWNER”), a political subdivision
of the State of Florida, by and through its Board of County Commissioners, situated at
224 Pine Avenue, Live Oak, Florida 32064, and GAMBLE AND ASSOCIATES, LLC.
(“Contractor”), a Florida Corporation whose address is 8588 US Hwy 90, Live Oak,
Florida 32060.
NOW THEREFORE in of the parties hereby agree as follows:
1.0 WORK
1.01 CONTRACTOR shall complete all Work as specified or indicated in the
Contract Documents, as defined in Article 9 herein. The Work includes all bid drawings
and specifications and is generally described as CONSTRUCTION OF FIRE STATION 2.
2.0 THE PROJECT
2.01 The Project for which the Work under the Contract Documents may be the
whole or only a part is generally described as follows: CONSTRUCTION OF FIRE
STATION 2
3.0 ENGINEER
3.01 The ENGINEER, LOCKLEAR AND ASSOCIATES, on the project shall also be
the Project Manager. The ENGINEER will act as OWNER’S representative, assume all
duties and responsibilities, and have the rights and authority assigned to ENGINEER in
the Contract Documents in connection with the completion of the Work in accordance
with the Contract Documents. ENGINEER’s Consultant, who designed the project, is
identified in the Supplementary Conditions (if any).
4.0 - CONTRACT TIME
4.01

The following schedule will apply to the project:
-

Award of contract by the Board of County Commissioners.

-

CONTRACTOR shall return an executed copy of the contract to
COUNTY ADMINISTRATOR within 14 calendar days of receipt.

-

CONTRACTOR shall comply with all timetables described in the Bid
Solicitation

-

Failure to comply with the aforementioned timeline may result in the
County voiding the contract and the County beginning negotiations
with the next lowest qualified bidder.
Page 1 of 13
Page 12 of 47

-

Time extension requests shall be forwarded to the County
Administrator for consideration. The County Administrator will
convene a meeting with the engineer and the County Attorney to
consider the request. The decision of the committee will be final.

-

No work is allowed on Sundays or County designated holidays.

4.02. Total contract time shall not exceed TWO HUNDRED FORTY FIVE
(245) DAYS from the issuance of the Notice to Proceed and SIXTY (60)
additional days to final completion, as agreed upon by OWNER and
CONTRACTOR.
4.03 Liquidated Damages Contractor and Owner recognize that time is of the
essence of this Agreement and that Owner will suffer financial loss if the Work is not
completed within the times specified in Paragraph 4.02 above, plus any extensions
thereof allowed in accordance with Article 12 of the General Conditions. The parties also
recognize the delays, expense, and difficulties involved in proving in a legal or arbitration
proceeding the actual loss suffered by Owner if the Work is not completed on time.
Accordingly, instead of requiring any such proof, Owner and Contractor agree that as
liquidated damages for delay (but not as a penalty), Contractor shall pay Owner the sum
of $2,500.00 per day for each day after the expiration of the contract time as defined in
paragraph 4.02 until the Work is substantially complete. After Substantial Completion, if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the
Contract Time or any proper extension thereof granted by Owner, Contractor shall pay
Owner the sum of $2,500.00 each day that expires after the time specified in Paragraph
4.02 for completion and readiness for final payment until the Work is completed and
ready for final payment.
5.0 - CONTRACT PRICE
5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance
with the Bid Documents, for CONSTRUCTION OF FIRE STATION 2 for a total contract
amount not to exceed: ONE MILLION FIVE HUNDRED EIGHTY SEVEN THOUSAND
NINE HUNDRED NINETY DOLLARS AND NO CENTS. ($1,587,990.00)
6.0 - PAYMENT PROCEDURES
CONTRACTOR shall submit to ENGINEER a detailed payment application based
on items shown on bid form. The CONTRACTOR shall sign and submit the detailed
applications for payment in accordance with Article 15 of the Standard General
Conditions of the Construction Contract. The detailed application for payment will be
processed by ENGINEER as provided in the Standard General Conditions of the
Construction Contract.
6.02 Progress Payments; Retainage
A.
OWNER shall make progress payments on account of the Contract Price on
the basis of CONTRACTOR’s payment application on monthly basis during performance
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of the Work, less such amounts as ENGINEER shall determine, in accordance with
Articles 14 and 15 of the Standard General Conditions of the Construction Contract and
less 100% of ENGINEER’s estimate of the value of Work to be completed or corrected as
shown on the tentative list of items to be completed or corrected attached to the certificate
of Substantial Completion as described in Section 15.03, Standard General Conditions of
the Construction Contract. All such payments will be measured by the schedule of values
established in paragraph 2.05 of the Standard General Conditions of the Construction
Contract (and in the case of Unit Price Work based on the number of units completed) or,
in the event there is no schedule of values, as provided in the General Requirements, Part
IV, Technical Specifications, Bidding and Construction Contract Documents for the
Project.
B.
The Owner shall withhold, from each progress payment made to the
contract, 5% as retainage. Retainage will be released (paid) to the CONTRACTOR when
the project is completed and has been accepted by the COUNTY.
6.03 Final Payment
Upon final completion and acceptance of the Work in accordance with paragraph
14.07 of the Standard General Conditions of the Construction Contract, OWNER shall pay
the remainder of the Contract Price as recommended by ADMINISTRATOR as provided
in said paragraph 14.07.
6.04 Payment
All payments for the Work shall be made in accordance with the “Local
Government Prompt Payment Act”, Sections 218.70, et seq., Florida Statutes.
7.0

CONTRACTOR'S REPRESENTATIONS

7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR
makes the following representations:
A.
This contract consists of all items listed herein and all documents,
specifications and requirements included in the bid package prepared by North Florida
Professional Services and the COUNTY, and all responses to questions received during
the bid solicitation.
B.
CONTRACTOR has examined and carefully studied the requirements of the
Local Small Business Procurement Program.
C.
CONTRACTOR has visited the site and become familiar with and is satisfied
as to the general, local and Site conditions that may affect cost, progress, and performance
of the Work.
D.
CONTRACTOR is familiar with and is satisfied as to all federal, state and
local Laws and Regulations that may affect cost, progress, and performance of the Work.

Page 3 of 13
Page 14 of 47

E.
CONTRACTOR has carefully studied all: (1) reports of explorations and
tests of subsurface conditions at or contiguous to the Site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or contiguous to
the Site (except Underground Facilities) which have been identified in the Supplementary
Conditions as provided in paragraph 4.02 of the Standard General Conditions of the
Construction Contract and (2) reports and drawings of a Hazardous Environmental
Condition, if any, at the Site which has been identified in the Supplementary Conditions
as provided in paragraph 4.06 of the Standard General Conditions of the Construction
Contract.
F.
CONTRACTOR has obtained and carefully studied (or assumes
responsibility for having done so) all additional or supplementary examinations,
investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface, and Underground Facilities) at or contiguous to the Site which may affect
cost, progress, or performance of the Work or which relate to any aspect of the means,
methods, techniques, sequences, and procedures of construction to be employed by
CONTRACTOR, including applying the specific means, methods, techniques, sequences,
and procedures of construction, if any, expressly required by the Contract Documents to
be employed by CONTRACTOR, and safety precautions and programs incident thereto.
G.
CONTRACTOR does not consider that any further examinations,
investigations, explorations, tests, studies, or data are necessary for the performance of
the Work at the Contract Price, within the Contract Times, and in accordance with the
other terms and conditions of the Contract Documents.
H.
CONTRACTOR is aware of the general nature of work to be performed by
OWNER and others at the Site that relates to the Work as indicated in all the Contract
Documents.
I.
CONTRACTOR has correlated the information known to CONTRACTOR,
information and observations obtained from visits to the Site, reports and drawings
identified in all the Contract Documents, and all additional examinations, investigations,
explorations, tests, studies, and data with all the Contract Documents.
J.
CONTRACTOR has given Issuing Office written notice of all conflicts,
errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract
Documents, and the written resolution thereof by Issuing Office is acceptable to
CONTRACTOR.
K.
The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of the Work.
8.0

CONTRACT DOCUMENTS
8.1
Contents
A.

The Contract Documents shall consist of the following:

1.

This Agreement
Page 4 of 13
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2.

Construction Performance Bond

3.

Construction Documents for Bid 2026-14 – CONSTRUCTION
OF FIRE STATION 2

5.

a.

Standard General Conditions of the Construction Contract

b.

Bid Solicitation Package

c.

CONTRACTOR’S complete response to bid solicitation

d.

All Technical Specifications (not attached to but incorporated
herein by reference)

e.

Addenda 1-3 including all attachments to addenda (not
attached to but incorporated herein by reference)

g.

Human Trafficking Affidavit

h.

All documents prepared by the architect, structural engineer
and MEP engineer collectively known as the Construction
Documents with a sheet index of A0.00 – A0.40; A1.01-A4.10;
C010-C-400; LS-1; S1.1-S3.2; E0.01-E.701; M0.01-M7.01;
P0.01-P5.01

i.

Geotechnical Exploration prepared by UES Professional
Solutions, LLC

l.

All other documents prepared by Suwanee County and
delivered to the contractor in relation to Bid 2026-14 –
CONSTRUCTION OF FIRE STATION 2

The following which may be delivered or issued on or after the
Effective Date of the Agreement and are not attached hereto:
a.

Written Amendments;

b.

Field Order(s)

c.

Work Change Directive(s);

d.

Change Order(s).

B.
The documents listed in paragraph 8.01.A are attached to this Agreement
(except as expressly noted otherwise above) and are incorporated herein by reference.
C.
There are no Contract Documents other than those listed above in this
Article 8 and this agreement.
D.
The Contract Documents may only be amended, modified, or supplemented
as provided in paragraph 3.04 of the Standard General Conditions of the Construction
Contract.
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8.02 Precedence. In the event of a conflict or inconsistency between the
Agreement documents, the order of precedence (in descending order) is as follows:
Written Amendments, Change Orders, Work Change Directives, Field Orders, this
Agreement, Special Conditions, Supplementary Conditions, Standard General
Conditions, Technical Specifications, Construction Drawings and CONTRACTOR’S Bid.
9.0

Standard of Care

9.1
CONTRACTOR represents to COUNTY that it has the personnel and
experience necessary to perform all Services in a professional and workmanlike
manner and specifically warrants that all Services shall be performed by skilled and
competent personnel to the standards in the field.
9.2
The CONTRACTOR shall, at no additional cost to the COUNTY, reperform all those Services which fail to satisfy the foregoing standard of care or
which otherwise fail to meet the requirements of this Agreement.
10.0 Independent Contractor
10.1 The CONTRACTOR undertakes performance of the Services as an
independent contractor and will be wholly responsible for the methods and manner
of performance.
10.2 The COUNTY shall have no right to direct the methods the
CONTRACTOR uses to perform the Services, but the COUNTY shall have the right to
observe the CONTRACTOR's performance.
10.3 The CONTRACTOR shall work closely with the COUNTY in performing
Services under this Agreement.
10.4 The CONTRACTOR shall not pledge the COUNTY's credit or make the
COUNTY a guarantor of payment or surety for any contract, debt, obligation,
judgment, lien or any form of indebtedness. The CONTRACTOR shall have no right
to speak for or bind the COUNTY in any manner.
10.5 Comprehensive General Liability Insurance. CONTRACTOR shall
maintain limits of $2,000,000 per occurrence, exclusive of defense costs, combined
single limit for bodily injury and property damage including premises and/or
operations, independent contractors, products and/or completed operations, broad
form property damage and contractual liability endorsement. Notwithstanding the
foregoing requirement, the insurance requirements may vary depending on the
Services the CONTRACTOR will provide for each project as determined by the County
Administrator. Accordingly, the COUNTY may from time to time require the
CONTRACTOR to provide a higher level of coverage for certain Services provided in
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support of a specific task order for certain projects and time periods.
10.6 Business Auto Liability: CONTRACTOR shall have liability insurance for
each and every automobile used in the performance of this Agreement. Said
automobile insurance shall be no less than limits of $1,000,000 per occurrence,
exclusive of defense costs, with combined single limit for bodily injury and property
damage. This shall include owned vehicles, hired and non-owner vehicles and
employee vehicles used in the project.
10.6 Workers Compensation. CONTRACTOR shall provide, pay for and
maintain workers compensation insurance on all CONTRACTOR’s employees, agents
or subcontractors as may be required by applicable Florida law.
11.0 Compliance With Laws
11.1 In performance of the Services, the CONTRACTOR agrees to comply, at
its own expense, with all federal, state and local laws, codes, statutes, ordinances,
rules, regulations and requirements applicable to the Project, including but not
limited to those dealing with taxation, worker's compensation, equal employment
and safety. If CONTRACTOR observes that the Agreement Documents for a particular
project are at variance therewith, it shall promptly notify County in writing.
Compliance with the above laws shall include but is not limited to: (1) the
Occupational Safety and Health Act, 29 CFR 1910 and 1926, respectively, General
Industry Standards and Construction Industry Standards; (2) the Florida Workers'
Compensation Law, Chapter 440, Florida Statutes; (3) Rules 38F and 381, Florida
Administrative Code; and (4) Florida Department of Transportation Manual of
Traffic Control and Safe Practices.
11.2
EMPLOYMENT ELIGIBILITY VERIFICATION (E-VERIFY): In
accordance with State of Florida, Office of the Governor, Executive Order 11-116
(superseding Executive Order 11-02; Verification of Employment Status), in the event
performance of this Agreement is or will be funded using state or federal funds, the
CONTRACTOR must comply with the Employment Eligibility Verification Program
("E-Verify Program") developed by the federal government to verify the eligibility of
individuals to work in the United States and 48 CFR 52.222-54 (as amended) is
incorporated herein by reference . If applicable, in accordance with Subpart 22.18 of
the Federal Acquisition Register, the CONTRACTOR must (1) enroll in the E-Verify
Program, (2) use E-Verify to verify the employment eligibility of all new hires working
in the United States, except if the CONTRACTOR is a state or local government, the
CONTRACTOR may choose to verify only new hires assigned to the Agreement; (3)
use E-Verify to verify the employment eligibility of all employees assigned to the
Agreement; and (4) include these requirement in certain subcontracts, such as
construction or FOOT agreements, as required by COUNTY agreement for the same.
Information on registration for and use of the E-Verify Program can be obtained via
the internet at the Department of Homeland Security Web site:
http://www.dhs.gov/E-Verify.
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12.0

Public Entity Crimes

128.1 The CONTRACTOR understands and acknowledges that this Agreement
will be void in the event the conditions stated in Section 287.133, Florida Statutes,
relating to conviction for a public entity crime apply to the CONTRACTOR.
13.0 COUNTY’s Responsibilities
13.1 The COUNTY shall be responsible for providing access to all COUNTY
project sites, and providing information in the COUNTY's possession that the
CONTRACTOR may reasonably require to perform the Services including existing
reports, studies, financial information, and other relevant data that are available in
the files of the COUNTY.
14.

TERMINATION OF AGREEMENT

14.1 The COUNTY may terminate this Agreement, in whole or in part, at any
time, either due to the failure of the CONTRACTOR to fulfill its obligations under this
Agreement or for the COUNTY's convenience. The COUNTY shall deliver written
notice of such termination to the CONTRACTOR, and upon receipt thereof, the
CONTRACTOR shall:
14.1(a)
Immediately discontinue all affected Services unless the notice
directs otherwise; and
14.1(b)
Deliver to the COUNTY all data, reports, summaries, and all such
other information and materials of whatever type or nature may have been generated,
received or otherwise accumulated by the CONTRACTOR in performing this
Agreement, whether completed or in process.
14.2 Unless in dispute or subject to the COUNTY's right of set-off or other
remedy, the CONTRACTOR shall be paid for Services actually rendered through the
date of termination.
14.3 The rights and remedies of the COUNTY provided for in this Section 10
are in addition and supplemental to any and all other rights and remedies provided
bylaw or under this Agreement.
15.0 Governing Law and Venue
15.1 This Agreement shall be governed in all respects by the laws of the State
of Florida. The exclusive venue for any disputes or litigation with respect to the
obligations under this Agreement shall the state court of appropriate jurisdiction in
Suwannee County, Florida.

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16.0 Non-Discrimination
16.1 The CONTRACTOR warrants and represents that all of its employees
are treated equally during employment without regard to race, color, religion, gender,
age or national origin.
17.0 Waiver
17.1 A waiver by either the COUNTY or the CONTRACTOR of any breach of this
Agreement shall not be binding upon the waiving party unless such waiver is in writing.
In the event of a written waiver, such a waiver shall not affect the waiving party's rights
with respect to any other or further breach of this Agreement. The making or acceptance
of a payment by either party with the knowledge of the other party's existing default or
breach of this Agreement shall not waive such default or breach, or any subsequent default
or breach of this Agreement and shall not be construed as doing so.
18.0 Severability
18.1 The invalidity, illegality, or unenforceability of any provision of this
Agreement, or the occurrence of any event rendering any portion or provision of this
Agreement void, shall in no way affect the validity or enforceability of any other portion
or provision of this Agreement (this includes all Agreement Documents).
18.2 Any void provision shall be deemed severed from this Agreement and the
balance of this Agreement shall be construed and enforced as if this Agreement did not
contain the portion or provision held to be void.
18.3 The parties further agree to reform this Agreement to replace any stricken
provision with a valid provision that comes as close as possible to the intent of the stricken
provision.
18.4 The provisions of this Section 14 shall not prevent this Agreement from
being void should a provision which is of the essence of this Agreement be determined to
be void.
19.0 Entirety of Agreement
19.1 The COUNTY and the CONTRACTOR agree that this Agreement sets forth
the entire Agreement between the parties with respect to its subject matter, and there are
no promises or understandings other than those stated herein.
19.2 This Agreement supersedes all prior agreements, contracts, proposals,
representations , negotiations, letters or other communications between the COUNTY
and the CONTRACTOR pertaining to the Services, whether written or oral.

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20.0 Modification
20.1 The provisions, terms and conditions stated in this Agreement may not
be modified, superseded or otherwise altered unless by a written amendment
executed by both the COUNTY and the CONTRACTOR.
21.0 Successors and Assigns
21.1 The COUNTY and the CONTRACTOR each binds itself and its officers,
successors, assigns and legal representatives to the other party to this Agreement.
21.2 The CONTRACTOR shall not assign this Agreement without the express
written approval of the COUNTY, which the COUNTY may unreasonably withhold in
its sole discretion.
21.3 Any approved assignment shall not release CONTRACTOR from
responsibility to COUNTY for performance of the Agreement.
22.0 Truth-In-Negotiation Certificate
22.1 The CONTRACTOR's execution of this Agreement serves as its execution of
a Truth-in-Negotiation certificate certifying that the rates used to determine the
compensation provided for in this Agreement are accurate, complete, and current as of
the effective date of this Agreement.
23.0 Ownership of Documents
23.1 The CONTRACTOR shall be required to cooperate with other COUNTY
employees or contractors and shall timely provide those employees or contractors any
information requested in the specified format. Any and all documents, records, disks,
original drawings, or other information shall become the property of the COUNTY for its
use and/or distribution as the COUNTY may determine in its sole discretion. The
CONTRACTOR is not liable for any damages, injury or costs associated with the
COUNTY's use or distribution of these documents for purposes other than those originally
intended by the CONTRACTOR.
24.0 Contingent Fees
24.1 The CONTRACTOR warrants that (i) it has not employed or retained
any company or person, other than a bona fide employee working solely for the
CONTRACTOR to solicit or secure this Agreement; and (ii) it has not paid or agreed
to pay any person, company, corporation, individual or firm, other than bona fide
employee working solely for the CONTRACTOR, any fee, commission, percentage,
gift or any other consideration contingent upon or resulting from the award or
making of this Agreement.
25.0 Assets and Audits
25.1 The CONTRACTOR shall maintain adequate records to justify all charges
and costs incurred in performing the Services for at least three (3) years after completion
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of this Agreement. The COUNTY shall have access to all books, records, and documents
that the CONTRACTOR must maintain in accordance with this Section 21 for the purpose
of inspection or audit during the CONTRACTOR's normal business hours at its usual
place of business.
25.2 All invoices submitted to the COUNTY pursuant to this Agreement are
subject to audit and demand for refund of overpayment for a time period extending
three (3) years beyond the expiration or earlier termination of this Agreement.
26.0 Notice
26.1 Any notice, demand, communication, or request that is required to be
delivered to a Party hereunder shall be in writing, addressed to the party for whom it is
intended, and delivered at the place last specified by such party: (i) in person, (ii) via
nationally recognized overnight delivery service, (iii) via Certified United States Mail,
postage prepaid with return receipt requested, or (iv) via email, with confirmation from
the recipient acknowledging receipt thereof within 72 hours (and if there is no receipt
within such time period, one of the other methods described in this Section 22.1 must be
utilized). The parties initially designate the following as their respective places for delivery
of notice:
As to COUNTY

Suwannee County
Attn: County Administrator
224 Pine Avenue
Live Oak, Florida 32064
Email: [email protected]

As to CONTRACTOR

Gamble and Associates, LLC
Attn: Alexis Silva
8588 US Hwy 90
Live Oak, Florida 32064

26.2 Nothing contained in this Section shall be construed to restrict the
transmission of routine communications between representatives of the
CONTRACTOR and the COUNTY.
27.0 Contract Administration
23.1 The CONTRACTOR shall deliver the Services under the general direction of
the Suwannee County Administrator. The County Administrator may designate an agent
for administration of performance of individual task orders or his designee shall act as
the COUNTY'S representative during the term of this Agreement.

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28.0 Limitation of Liability
28.1 IN NO EVENT SHALL THE COUNTY BE LIABLE TO THE
CONTRACTOR FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL,
EXEMPLARY, OR PUNITVE DAMAGES OF ANY KIND OR NATURE,
INCLUDING LOSS OF PROFIT, WHETHER FORESEEABLE OR NOT,
ARISING OUT OF OR RESULTING FROM THE NONPERFORMANCE OR
BREACH OF THIS AGREEMENT BY THE COUNTY WHETHER BASED IN
CONTRACT, COMMON LAW, WARRANTY, TORT, STRICT LIABILITY,
CONTRIBUTION, INDEMNITY OR OTHERWISE.
29.

Non-Waiver of Sovereign Immunity

Other than the express obligations of the COUNTY as set forth in this Agreement,
nothing about this Agreement shall be construed as a waiver of the COUNTY’s Sovereign
Immunity.
30.

Public Records Law

30.1 The CONTRACTOR acknowledges the COUNTY's obligations under
Article I, Section 24, of the Florida Constitution and under Chapter 119, Florida
Statutes, to release public records to members of the public upon request. The
CONTRACTOR acknowledges that the COUNTY is required to comply with Article I,
Section 24, of the Florida Constitution and Chapter 119, Florida Statutes, in the
handling of the materials created under this Agreement and that said statute and
constitutional provisions control over the terms of this Agreement.
31.
Inclusion

Prohibition on Use of Contract Monies for Diversity, Equity and

31.1 Pursuant to Florida Statute § 287.139, no monies received by the Contractor
from Suwannee County shall be used to require its employees, contractors, volunteers,
vendors or agents to ascribe to, study or be instructed using materials relating to diversity,
equity and inclusion as defined by Florida Statutes § 125.595 and 166.04971. Violation of
this provision is grounds for immediate termination of the contract.

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IN WITNESS WHEREOF, COUNTY and CONTRACTOR have signed this Agreement in
duplicate. One counterpart each has been delivered to COUNTY and CONTRACTOR. All
portions of the Contract Documents have been signed or identified by COUNTY and
CONTRACTOR or on their behalf.
Dated this _____ day of ______________, 2026

For the COUNTY

For the CONTRACTOR, GAMBLE AND
ASSOCIATES, LLC.

By:__________________________
Hon. Franklin White
Chairman
Suwannee County Board of County
Commissioners

By: __________________________
Alexis Silva
Authorized Agent of Gamble and
Associates, LLC.

Attest: _______________________
Hon. Barry Baker
Clerk of the Circuit Court

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210 SW 4th Avenue, Gainesville, FL 32601
352.672.6867 | TeamLocklear.com
October 8th, 2026
To:

Suwannee County Board of County Commissioners
Attn.: Mr. Jason Furry, County Administrator
224 Pine Avenue SW, 2nd Floor
Live Oak, Florida 32064

Re: ITB 2026-14 — Construction of Fire Station 2 · Recommendation of Award
Dear Mr. Furry:
At the County’s direction, Locklear & Associates, Inc. has reviewed the eleven bids received
September 17, 2026, for ITB 2026-14, examined the apparent low bidder’s schedule of values,
met with that bidder regarding its pricing, and interviewed its three references.
We recommend that the Board award the contract for ITB 2026-14, Construction of Fire
Station 2, to Gamble and Associates LLC in the amount of $1,587,990.00, subject to the
County’s own determinations of responsiveness and responsibility.
Gamble’s bid is the lowest received for the advertised Work and its bid schedule is complete and
arithmetically correct. All three references were reached and responded favorably: completion on
or ahead of schedule, no contractor-initiated change orders apart from hurricane impacts, no
significant rework, prompt punch-list response, and an intention to continue using the firm. One
on a completed contract exceeding $4 million. Each reference independently reported that
Gamble self-performs most or all trades, which is a credible explanation for pricing below the
field.
In meeting with this office Gamble confirmed its price covers all thirty-four bid lines as amended
by Addendum 2, stated that it bid aggressively to secure the award as a Suwannee County firm
seeking to build the station serving its own community, and described the cost measures
supporting its price.
Respectfully,
Joshua Green
Construction Program Manager

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Administration Services

224 Pine Ave, 2nd Floor, Live Oak, FL 32064
Jason Furry, County Administrator

Tabulation ITB 2026-14
Construction of Fire Station 2
Suwannee County, FL
Respondent Name
Environmental Graphics
Gamble and Associates LLC
JH Construction LLC
McLauchlin Company
Blackwater Construction Services, LLC
Slack Construction, Inc.
Gray Construction Services
Scorpio
Rycon Construction, Inc.
Thomas May Construction Comp
Monteith Construction Corp

Phone: 386-364-3400

Location

Base Bid Price

Odessa, FL
Live Oak, FL
Trenton, FL
Ocala, FL
Gainesville, FL
Ocala, FL
Trenton, FL
Gainesville, FL
Fort Myers
Orange Park, FL
Wilmington, NC

$1,706.92
$1,587,990.00
$2,068,120.00
$2,365,995.00
$2,573,007.00
$2,672,860.00
$2,679,516.00
$2,703,007.00
$2,716,045.00
$2,998,000.00
$3,210,303.00

suwanneecountyfl.gov

Fax: 386-362-1032
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Public Works
Executive Summary
Objective:
Purchase a 2026 Chevrolet Silverado 3500 FWD Utility Truck for Sign Shop for
$63,942.00 from Wes Haney Chevrolet.
Considerations:
Purchase was discussed and budgeted for during the budget workshop.
The truck will be used by sign/signal personnel.
Budget Impact:
Budgeted Item
Recommendation:
Purchase a 2026 Chevrolet Silverado 3500 FWD Utility Truck for Sign Shop for
$63,942.00 from Wes Haney Chevrolet and allow the County Administrator to
sign any associated documents for the purchase.
Respectfully Submitted:
Brenda Flanagan, Public Works Director

Dated:10/22/2026

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County Attorney
Executive Summary
Objective:
Discuss, with possible Board action, a Memorandum of Understanding with the
City of Live Oak regarding the City's extension of utilities to the Suwannee County
Regional Shelter.
Considerations:
• The County is building a regional shelter outside the City limits, north of the
I-10 and US 129 interchange.
• The City provides utilities including water, sewer and gas (collectively
“utilities”) to the area.
• The County needs the utilities provided by the City to be available at the
shelter.
• The City desires to offer its utilities to the County.
• The County and City want to coordinate the availability of utilities at the
shelter for purposes of planning and scheduling.
• The CITY will provide utilities to the COUNTY shelter.
• The COUNTY shall pay the same rates for utilities as any other
commercial customer while using CITY utilities
Budget Impact:
None
Recommendation:
Staff recommends approval of the Memorandum of Understanding with the City
of Live Oak regarding the City's extension of utilities to the Suwannee County
Regional Shelter.
Respectfully Submitted:

Dated:10/19/2026

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A MEMORANDUM OF UNDERSTANDING BETWEEN
SUWANNEE COUNTY, FLORIDA AND THE CITY OF LIVE
OAK REGARDING THE EXTENSION OF UTILITIES BY
THE CITY OF LIVE OAK TO THE SUWANNEE COUNTY
REGIONAL SHELTER AND SUWANNEE COUNTY’S
COMMITMENT TO THE CITY OF LIVE OAK TO BE A
UTILITY CUSTOMER
THIS MEMORANDUM OF UNDERSTANDING between, SUWANNEE
COUNTY (“COUNTY”) and the CITY OF LIVE OAK (“CITY”).
WHEREAS, the COUNTY and the CITY are governmental units of the State of
Florida; and,
WHEREAS, the COUNTY is building a regional shelter outside the CITY limits,
north of the I-10 and US 129 interchange; and,
WHEREAS, the CITY provides utilities including water, sewer and gas
(collectively “utilities”) to the area; and,
WHEREAS, the COUNTY needs the utilities provided by the CITY to be
available at the shelter; and,
WHEREAS, the CITY desires to offer its utilities to the COUNTY; and,
WHEREAS, the COUNTY and CITY want to coordinate the availability of utilities at
the shelter for purposes of planning and scheduling.
NOW THEREFORE, in consideration of the agreements contained herein, the
COUNTY and CITY hereby agree as follows:
1)
The CITY will provide utilities to the COUNTY shelter. In extending existing
utility lines to the shelter the CITY commits to the following timetable:
a) Utility installation out for bid - No later than December 31, 2026
b) Executed contract between city and prevailing contractor – No later than
January 31, 2027
c) Contractor breaking ground at site of shelter to begin installation of utility
lines – No later than March 1, 2027
d) Installation of utility lines completion – No later than December 31, 2027
2)
Installation of utility lines shall begin at the shelter site to allow maximum
time for the COUNTY to engineer and plan regarding the actual location of the utilities at
the shelter.
3)

The COUNTY shall use the CITY utilities in operating the shelter.

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4)
The COUNTY shall pay the same rates for utilities as any other commercial
customer while using CITY utilities
5)
Contemporaneous with the execution of this memorandum of understanding,
a representative from each party shall attend the scheduled public meeting of the other party
to provide information and solicit public input as required by Florida Statute § 180.19.
IN WITNESS WHEREOF, this agreement has been signed by the authorized
representatives of the parties and shall be effective upon execution.
DATE: ________________

SUWANNEE COUNTY BOARD OF
COUNTY COMMISSIONERS

Attest: ________________
Clerk

___________________________
Hon. Franklin White
Chairman

DATE: _______________

CITY OF LIVE OAK
________________________
Hon. Frank Davis
Mayor
________________________
Hon. Vanessa Robinson
City Council President

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Economic Development
Executive Summary
Objective:
To award RFQ 2026-12 to North Florida Professional Services (NFPS); approve
the $865,000 proposal for professional services for the design, engineering, and
permitting of an elevated water storage tank; and authorize the Chairman to
execute the agreement, pending County Attorney review.
Considerations:
• Several businesses have shown interest in locating at the Suwannee
County Regional Industrial Corridor recently.
• Future development will require more water than is currently available with
the smaller ground storage tank.
• This current DEP grant will pay for the design, engineering and permitting
of the water tower.
• This provides a shovel ready, permitted project in order to seek additional
construction funding.
Budget Impact:
$865,000 to be paid for with FDEP Grant Agreement No. LPA0690, Suwannee
County Agreement No. 2024-104.
Recommendation:
Staff respectfully recommends the Board award RFQ 2026-12 to North Florida
Professional Services (NFPS); approve the $865,000 proposal for professional
services for the design, engineering, and permitting of an elevated water storage
tank; and authorize the Chairman to execute the agreement, pending County
Attorney review.
Respectfully Submitted:
Jason Furry, County Administrator

Dated:10/27/2026

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SCOPE OF SERVICES
Engineering and Design for CIP Elevated Water Storage Tank
Suwannee County Catalyst Industrial Park
INTRODUCTION / PROJECT DESCRIPTION
Suwannee County (COUNTY) plans to construct an elevated water storage tank at the Catalyst Industrial
Park (CIP) site.
It is anticipated that this project will consist of a new 1.0-million-gallon Hydropillar Elevated Water Storage
Tank (EST) and related water infrastructure improvements connecting to the existing watermain lines from
the Catalyst Water Treatment Plant generally shown on Exhibit B which is attached to Exhibit A. The
project will provide storage capacity for industrial operations, domestic use, fire protection, emergency
supply, and future expansion while improving system reliability and operating pressures throughout the
industrial park.
Our services will include hydraulic analysis, site evaluation, surveying, geotechnical coordination, civil
design, permitting support, construction documents, bidding assistance, and construction-phase services.
PROPOSED SCOPE OF SERVICES
The proposed engineering services by North Florida Professional Services, Inc. (CONSULTANT) will be
the development of a new 1.0-million-gallon capacity Hydropillar elevated water storage tank and
associated system improvements from planning through commissioning.
Key project components include:
• Water demand and storage evaluation
• Hydraulic modeling and system integration
• Site selection and evaluation
• Surveying and geotechnical investigations
• Civil site development and drainage design
• Utility modifications and waterline connections
• Permitting and regulatory coordination
• Construction documents and procurement support
• Construction administration and inspection
Task 1 – Preliminary Engineering Report & Permitting
Prepare a Preliminary Engineering Report (PER) documenting project need, demand projections, storage
requirements, alternatives evaluation, basis of design, and probable construction cost. Provide permitting
support and agency coordination required for the project.
Deliverables: PER and permit support documentation.
Task 2 – Survey & Geotechnical Coordination
Prepare boundary and topographic surveys, locate utilities, and coordinate the geotechnical investigations
needed to support design and foundation recommendations.
Deliverables: Survey base mapping and geotechnical recommendations.
Task 3 – Hydraulic Modeling
Perform hydraulic modeling to evaluate system pressures, storage requirements, fire flow capacity, tank
operation, and required distribution system improvements. The modeling will include:
• Hydraulic modeling (ADD, PHD and MDD + Fire Flow) of the entire water system between the

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elevated tank site and the WTP supply source.
Any resulting recommendations to upgrade the WTP and/or interconnecting distribution system.
Required storage capacity & operating elevations for the EST.
Related design parameters (where required), such as inlet/outlet pipe sizes, added high service
pumping and/or disinfection, mixing and/or turnover requirements within the tank, level/flow
controls, etc.
Deliverables: Hydraulic Modeling Technical Memorandum.
•
•
•

Task 4 – Civil Site & Utility Design
Prepare civil design documents including site layout, grading, drainage, access improvements, erosion
control measures, yard piping, utility coordination, and waterline modifications.
Deliverables: Civil site plans and utility design drawings.
Task 5 – Final Design & Bid Documents
Prepare final construction plans, technical specifications, contract documents, quantity estimates, and an
Engineer's Opinion of Probable Construction Cost (OPCC).
Deliverables: Construction plans, specifications, bid documents, and OPCC.
Task 6 – Bidding Assistance
Provide pre-bid support, respond to contractor inquiries, prepare addenda, evaluate bids, and assist with
contractor selection.
Deliverables: Bid support documentation.
Task 7 – Construction Phase Services
Provide construction administration and resident project representative services for up to 18 months,
including submittal reviews, RFI responses, bi-weekly site observations, pay application reviews, change
order evaluations, record drawings, and project closeout support for permitting only.
Deliverables: Construction administration records, record drawings, and closeout documentation.
Assumptions & Exclusions
Services are based on a conventional Design-Bid-Build delivery method.
Excluded services include:
• Permit fees
• Property or easement acquisition
• Legal services
• Environmental permitting beyond standard utility permits
• Materials testing
• Specialty tank structural design by the manufacturer
• Contractor construction services
• Environmental reviews or assessments
• Grant administration
• Structural design of specialty tank components
• Any item not specifically mentioned is excluded.
Additional services may be provided upon authorization.
Deliverables Summary
• Preliminary Engineering Report
• Permit Support Documentation
• Survey Base Mapping
• Hydraulic Modeling Memorandum
• Geotechnical Recommendations
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•
•
•
•
•

Civil Site and Utility Plans
Construction Drawings and Specifications
Bid Documents
Engineer's Opinion of Probable Construction Cost
Construction Administration Documentation and Closeout Documentation

Schedule
Upon Notice to Proceed, work will begin with completing the preliminary engineering report, field data
collection coordination, and basis of design tasks. Following those tasks, permitting support and detailed
design will begin. The overall design schedule will depend on survey completion, geotechnical field
work, Owner review durations, agency review times, and decisions related to final siting and system tie-in
configuration. A detailed project schedule with milestones can be prepared once project authorization is
issued and project constraints are confirmed.
Proposed Fee
The CONSULTANT agrees to provide these services for:
TASK 1
TASK 2
TASK 3
TASK 4
TASK 5
TASK 6
TASK 7

$50,000
$30,000
$50,000
$100,000
$420,000
$15,000
$200,000
TOTAL FEE $865,000

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LOCATION
CIP Elevated Water Storage Tank

4|Page
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THE CHAIRMAN CALLS FOR ADDITIONAL ITEMS.

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