On the agenda: Libertyville Minutes — data center (Sep 8)

BOARD OF TRUSTEES MEETING
Tuesday, September 08, 2026 at 7:00 PM
Village Hall Board Room 118 W. Cook Avenue Libertyville, IL 60048

MINUTES
1. Roll Call
Mayor Johnson called to order a meeting of the Board of Trustees at 7:00 p.m. Those present
were Mayor Donna Johnson, Village Trustees Scott Adams, Pete Garrity, Matt Krummick, Kara
Macdonald, and Andrew Herrmann. Trustee Casey Rooney was absent. Also in attendance were

Village Clerk Margaret Clark and Village Attorney Caitlyn Culbertson.
2. Public Comment [ Limited to three (3) minutes per person
Mayor Johnson asked if there was any public comment for items not on the agenda.

Alyssa Vinci of 1304 Liverpool Ln came to ring an alarm bell about loopholes that exist around data
centers. One is failing to establish baseline measurements before data centers begin to impact the
environment. She believes baselines should be established - she referred to sound pollution and

issues that have arisen in neighboring communities. She requested that the Village establish
independent baselines before it is too late.
3. Omnibus Vote Agenda
A. Summary of Omnibus Vote Agenda Items
Mayor Johnson presented the Omnibus Vote Agenda and asked if there were any items
requested for removal by the Village Board or any Board questions on items. There were
none.

B. Approval of Minutes of the August 25, 2026 Village Board Meeting and the February 10,2026,
February 24, 2026, and the March 3, 2026 Executive Session Minutes
C. Bills for Approval
D. RESOLUTION NO. 26-R-173: A Resolution to Approve a Special Event - Pumpkin Fest
E. ORDINANCE NO. 26-0-59: An Ordinance Declaring Surplus Property
F. RESOLUTION NO. 26-R-174: A Resolution to Release Certain Executive Session Minutes

and Destruction of Verbatim Records of Certain Closed Meetings of the Village Board of
Trustees

G. RESOLUTION NO. 26-R-175: A Resolution Approving a Grant Agreement Between the State
of Illinois, Attorney General Office, and the Village of Libertyville
H. RESOLUTION NO. 26-R-176: A Resolution to Approve a Sole-Source Purchase & Installation

for the Replacement Control Valve and Actuator from the Dorner Company at the Garfieid
Avenue Pressure Adjusting Station

VILLAGE OF LIBERTYVILLE

Board of Trustees IVIeeting IVlinutes September 08, 2026
1. RESOLUTION NO. 26-R-177: A Resolution Waiving the Formal Bidding Requirements of the
Village's Purchasing Manual and Accepting the Proposal from TGF Enterprises Inc. for Railing
and Concrete Repairs at Various Village Buildings
J. RESOLUTION NO. 26-R-178: A Resolution Approving an Intergovernmental Agreement with
the Village ofGienview For a Drone as First Responder Program

K. RESOLUTION NO. 26-R-179: A Resolution Approving Change Order #1 to the Contract with
Havey Communications Inc. for the Purchase and Installation of Vehicle Emergency Lighting
L. RESOLUTION NO. 26-R-180: A Resolution Approving a Fireworks Permit Application for
LibertyviUe High School
M. Consideration of an Amendment to the Planned Development Final Plan for property located
at 319 Carriage Hill Circle
N. Consideration of an Amendment to the Planned Development Final Plan for signage at 1795 N
Butterfield Road
Motion made by Village Trustee Adams to approve the Omnibus Vote Agenda, Seconded by
Village Trustee Garrity.
Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Krummick, Village
Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote.

REGULAR AGENDA
4. A ) REPORT OF THE PLAN COMIV11SS10N Special Use Permit (PC 26-10) and Site Plan
Permit (PC 26-11) for a car wash and associated site improvements at 211 S Milwaukee
Avenue - Papo's 3 LLC, Applicant
Papa's 3, LLC is requesting a Special Use Permit and Site Plan for the development of a car wash
and associated site improvements at 211 S Milwaukee Avenue. The applicant is also requesting a
variation from the fence location requirements to allow a fence in the front yard and a variation
from the front yard setback requirements.

This project was reviewed by the Appearance Review Commission on April 27, 2026 and received
a recommendation for approval with conditions. (The conditions are noted in the ARC minutes.)

The project was heard at the May 18, 2026 meeting of the Plan Commission and Zoning Board of
Appeals. After hearing presentation from the applicant and public testimony, the Commission
reviewed the application materials and continued the discussion to July 13, 2026. At the applicant's
request, the items were further continued to the August 24, 2026 meeting, at which the Plan

Commission recommended denial of the Special Use Permit and the Site Plan Permit by a vote of
6-0.

If the Board accepts the Plan Commission recommendation for denial, the requests will be denied.
Alternatively, if the Board wishes to approve the petitioner's requests, a separate motion is

required for each request (inclusive of the conditions listed in the Report), and an ordinance will be
prepared for the next Board meeting reflecting this decision. Under Illinois law, since the
applications received a negative recommendation from the Plan Commission, any ordinance

approving the requested relief must be approved by a majority of the Trustees.

VILLAGE OF L1BERTYVILLE

Board of Trustees Meeting Minutes September 08,2026
Mayor Johnson invited the petitioner forward, Mr. Joe Stone.
Director of Community Development, Heather Rowe, presented an overview of this project. The
requests include a special use permit, a site plan permit, and two variations for a proposed car
wash.

Mr. Joe Stone, his business partner, Russ, and their sound engineer were also present. Mr. Stone
gave a presentation to the Board that included an overview of the company and the project.
Mr. Stone addressed the three issues that have been concerns of the community:

TRAFFIC: Studies showed that a reduction in driveways on Milwaukee will result in a positive
impact on traffic flow and the side streets have enough capacity to handle the proposed
development, Mr. Stone said.
SOUND: Their goal is to have no impact. The sound testing that was done shows sound levels
would remain at or below current levels.

LAND USE: Mr. Stone discussed how this fits into the comprehensive plan and the desire to
improve the Milwaukee Av corridor south of Rt 176.
Mayor Johnson asked for public comment on this agenda item:

Barb Inga, 130 McKinley Ave, said Sunnyside it too narrow for the traffic that they are
proposing. Stewart Av is used for ambulances, and Condeil is seeing a lot more usage; adding
cars to these nearby streets could cause a problem. She disagrees that the trees are all in poor
condition. She said most of them are in good shape. Quality over quantity. Papos has bad

reviews and it is said they do not stand behind anything. The traffic study was done over spring
break and so is not well represented. She is concerned about the sound which will include
vacuums that run 14 hours per day.
Mayor Johnson said she has received the written comments from residents, and they include her
written comments.

Michael Furrows represents Graham Enterprises. He asked the Board to consider the standards
and recognize the lack of discussion about adverse impact. He thinks the impact on the
neighboring residents justifies the denial. He said a need has not been established.
Mario Weber, owner of 21 1 Milwaukee. He purchased this property several years ago. It has
been vacant for a few years. He has tried for several years to lease this place, and it has been
very difficult. He has investigated so many options. When the Papos approached, he looked at
various locations and he was impressed. The property is not generating tax revenue at all and if
this doesn't pass, it will sit for many more years before he believes he will be able to get another
person in. He believes this is a good company. The community comments - he feels that Papos
has taken it seriously to address the residents' concerns. They are trying to play ball fairly.
Mayor Johnson asked Director Rowe to verify that there were modifications as Mr. Weber
represents. Director Rowe said Papos did make modifications to address some sound concerns,
added landscaping, changed turning movements at the exit, and relocated the trash enclosure and
modified signage. They were responsive in several ways.

VILLAGE OF LIBERTYVfLLE

Board of Trustees IVIeeting IVlinutes September 08, 2026
Mr. Weber added there are a lot of empty parcels in this area. Hopefully this passes and the
property can be made beautiful once again.
Board Comment:
Trustee Adams said it is a busy comer, and he read through the packet. He was glad there was an

opportunity to fill the property as it has been vacant, but he thinks it is not a good fit and thinks it
will be more of a nuisance. He sympathized with the property owner.

Trustee Garrity said in the case of this project, it has been thoroughly vetted, came back with a
recommendation for denial 6-0 and he sees no reason to go against it.

Trustee Krummick said he went to Papos in Gurnee and thanked him for bringing this to the
community. He asked Mr. Stone how this could improve traffic on Milwaukee. Mr. Stone said
when you close driveways off Milwaukee, you improve the traffic flow on that street. Trustee

Krummick replied that so instead you are putting traffic on to the side streets. He said Papos has
good consultants and he trusts them.

Trustee Krummick said he was part of the South Milwaukee Corridor plan and there were some
specific things that were called out. The study specifically said no metals and favored earth tones,
wall offsets, and no shiny materials. All of this has been disregarded in the design. Trustee
Krummick said ARC needs to revisit this as they missed that.

Trustee Krummick said he needs a compelling argument as to how this will not negatively impact
the residents. He needs more but he cannot get behind it. He hopes they can be somewhere else
in town.

Mr. Stone said he appreciates the comments. As far as the appearance goes, the ARC loved
it. The aluminum composite can be changed but it doesn't seem like that is the one sticking point.
Trustee Krummick said heis not pedestrian friendly.

Trustee Macdonald appreciated meeting with the Papos team, and she has great respect for the
business. She is not comfortable that the standard for no adverse impact to the neighbors has
been met.

Trustee Herrmann said he appreciates all the work, but it really comes down to the site. The
property is not suited for this use. He agrees with the commission's conclusion.
Mayor Johnson said the Village has an issue of sensitive vacancies in our community. She wants

to see them filled which makes this challenging. She extended gratitude to the Papas' for
considering this community. The message the Board wants to send: if you are so inclined, the staff
can offer up other sites to consider. Before the Board goes forward with a motion that it should be
noted the positives things as well. It is the site that is not a fit, not Papos as a business. She

sympathized with the property owner and the difficulty with trying to fill that vacancy.
Motion made by Village Trustee Adams to approve the Report, Seconded by Village Trustee
Garrity.

Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Krummick, Village
Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote.

VILLAGE OF LIBERTYVILLE

Board of Trustees Meeting IVIinutes September 08,2026
B) REPORT OF THE ZONING BOARD OF APPEALS Variation for front yard setback (ZBA 2614), and a Variation for fence location (ZBA 26-18) for a car wash and associated site
improvements at 211 S Milwaukee Avenue - Papa's 3 LLC, Applicant

Staff Report: Papo's 3, LLC is requesting a variation from the front yard setback requirements (ZBA
26-14) and from the fence location requirements (ZBA 26-18) for the development of a car wash
and associated site improvements at 211 S Milwaukee Avenue. The applicant is also requesting a

special use permit (PC 26-10) and a site plan permit (PC 26-11).
This project was reviewed by the Appearance Review Commission on April 27, 2026 and received
a recommendation for approval with conditions. (The conditions are noted in the ARC minutes.)

The project was heard at the May 18, 2026 meeting of the Plan Commission and Zoning Board of
Appeals. After hearing a presentation from the applicant and public testimony, the Zoning Board
reviewed the application materials, and continued the discussion to July 13,2026. At the
applicant's request, the items were further continued to the August 24, 2026 meeting, at which the
Zoning Board recommended denial of the requested variations by a vote of 6-0.
If the Board accepts the Zoning Board recommendation for denial, the requests will be denied.
Alternatively, if the Board wishes to approve the petitioner's requests, a separate motion is
required for each request, and an ordinance will be prepared for the next Board meeting reflecting
this decision. Under Illinois law, since the applications received a negative recommendation from

the Zoning Board, any ordinance approving the requested relief must be approved by a majority of
the Trustees.

Mayor Johnson asked for public comment on Agenda Item 4B. There was none.

Motion made by Village Trustee Adams to approve the Report, Seconded by Village Trustee
Garrity.
Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Krummick, Village
Trustee Macdonald, Village Trustee Herrmann. The item was approved with a 5-0 vote.
Mayor Johnson thanked the Papos team for considering our community. They do a great job, it

just was not a right fit.
5. Mayor's Update
A. Petitions and Communications
The Economic Development Commission will NOT meet at 7:30 a.m. on Tuesday, September
15,2026.
The Public Works Committee will meet at 6:00 p.m. on Tuesday, September 22, 2026.
The Village Board will meet at 7:00 p.m. on September 22,2026.

BOARD COMMENT:

VILLAGE OF LIBERTYVILLE

Board of Trustees Meeting IVlinutes September 08,2026

Mayor Johnson said that 9/1 1, this is the 25 year anniversary. It is critical to us to honor those
whose lives were lost. She hopes anyone who lives in this country would be there to honor
these people.
Trustee Adams thanked Mr. Weber and the Papos team. Unfortunately, this was not a good
fit.
Trustee Garrity agreed with Trustee Adams' comments.

Trustee Garrity said Tasty Thursday is this week and hoping for good weather for the balloons
at 4:30 at Riverside Park. On Sunday morning atAdler Park is the Community bike ride at
9am.

Mayor Johnson added that registration is 8:30 for the ride.
Trustee Krummick extended his appreciation to the Papos team and said he would love them

to find another opportunity for them in Libertyville. With all the events going on, he recognized
staff and department heads who do all the behind the scenes work.
Trustee Macdonald concurred with the Papos comments and said she wished the outcome
was different.
Trustee Macdonald provided an update on her request for bus shelters on Milwaukee Ave
near Condell Hospital. She worked with Mr. Mickey, who is Lake County's representative on

the Pace Board, and two shelters will be installed at this location.
Trustee Herrmann thanked the Papos team. He went to Gurnee location and had a wonderful
experience, and he admires what they have done and built.
Trustee Hernnann said it was one year ago today that he and Mayor started Citizens
Academy. The next session is kicking off shortly.

6. Village Administrator Update
Village Administrator. Kelly Amidei, provided the following update:
The 25-year commemoration of September 11th will be at 10am on Friday.
Community bike ride is this Sunday.

Fire Department Open house is happening this fall.
7. Executive Session
There is a need to go into Executive Session to discuss the following -

Collective Bargaining Negotiations: 5 ILCS 120/2 (c) (2)
Motion made by Village Trustee Macdonald to enter into Executive Session. Seconded by Village
Trustee Herrmann.

VILLAGE OF LIBERTYVILLE

Board of Trustees Meeting Minutes September 08,2026
Voting Yea: Village Trustee Adams, Village Trustee Garrity, Village Trustee Krummick, Village
Trustee Macdonafd, Village Trustee Herrmann. The motion was approved with a 5-0 vote.

Adjournment
With no further business to come before the Board, Village Trustee Garrity moved to adjourn at 8:38
pm, Seconded by Village Trustee Krummick. The item was approved by unanimous voice vote.

Respectfully submitted,

Margaret dark, Village Cierk

VILLAGE OF LIBERTYVILLE