On the agenda: Greenfield meeting — data center (Jan 20)

Hancock County Commissioners Meeting
Commissioners Court, Hancock County Annex
111 American Legion Place
Greenfield, Indiana

January 20th, 2026
Meeting begins at 8:00 AM
HANCOCK COUNTY
BOARD OF
COMMISSIONERS
4-YEAR TERMS:

DISTRICT 3:
Bill Spalding
1/1/2025-12/31/2028
DISTRICT 2:
Gary McDaniel
1/1/2023-12/31/2026
DISTRICT 1:
Jeannine Gray
1/1/2025-12/31/2028

Audio Video Message
Pledge of Allegiance
Approve minutes for 12/16/2025 and 1/6/2026

Highway Update (Speed & Stop Sign Ordinance)
Facility Update
Parks & Recreation Board/Consent of Property Owner
Board of Finance
HCSS- Grant for new vehicle
Health Department-POD MOU
Indiana Dept of Veterans Affairs Update
Goodin Rezone
Ordinance
Door Access/Rushe Outdoors-build out
Solid Waste Vehicle/LETAC Policies360/Patrol Car

Gary Pool
Cory Taylor
Miriam Rolles
Jane Klemme
Suzanne Derengowski
Katlin Dennis
Cambria Sparks
Kayla Brooks
Kayla Brooks
John Jokantas
Sheriff Burkhart

1

Public Comment: Open after all formal business has concluded
Commissioners’ Action Items:
1.) Approve Claims and Payroll
2.) Auditor Business
3.) Commissioners’ Vehicles
4.) Prosecutor’s Office- Furniture Invoice
5.) Board Appointments
6.) Amplify- Disbursement #19

View meeting videos at https://www.youtube.com/playlist?list=PL8UKyFP9Zi9N_yfAX07i58h7yqGNfVOu5
View meeting minutes at https://www.hancockin.gov/AgendaCenter
Accommodation requests related to a disability should be made 10 days prior to meeting.
Contact Hancock County Auditor Debra Carnes – [email protected]

Hancock County Board of Commissioners
Regularly Scheduled Meeting
December 16th, 2025
Commissioner President Spalding called to order the December 16th, 2025, Hancock County
Commissioners Board meeting at 8:02 AM. Those present were Board of Commissioners, Bill
Spalding, Gary McDaniel, Jeannine Gray, Auditor Debra Carnes, Executive Liaison Sara
Hilderbrand, and County Attorney Scott Benkie.
Audio and video recording statement.
President Spalding opened the meeting with the “Pledge of Allegiance”.
Commissioner Gray motioned to approve meeting minutes for 12/1/2025 (Regular) and 12/9/2025
(Executive) as presented. Commissioner McDaniel seconded. Motion carried 3-0.
Highway
Commissioner Spalding recognized Paul Durham, Superintendent of the County Highway
Department as he was awarded the 2025 Indiana Road Supervisor of the year.
Highway- Annual Bids

Commissioner McDaniel motioned to accept the highway bids for review. Commissioner Gray
seconded. Motion carried 3-0.
Scott Benkie arrived at 8:09 AM.
Prosecutor’s Office Renovation
Commissioner Spalding motioned to allow the Auditor’s Office to transfer the funds from utilities
to Fund 1001.31200 for the change orders at Prosecutor’s Office in the amount NTE $17,791.17
and $20,874 as presented. Commissioner McDaniel seconded. Motion carried 3-0.
Amplify
Commissioner Spalding motioned to give a favorable recommendation to the Redevelopment
Commission for the FF&E on Amplify in the amount NTE $1.5 million to be paid out of Fund
4616. Commissioner Gray seconded. Motion carried 3-0.

Highway Cont.
Gary Pool presented the following updates:
• Awarded $176,000 in CCMG
• 600W Roundabout landscape
• Dash cams and GPS
• INDOT’s Dept Bill
• Salt update
Commissioner McDaniel motioned to approve a payment from Cumulative Bridge in the amount
NTE $1,000 for Bridge 71’s hydraulics. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to approve $25,000 for the bridge over sugar creek (old Pennsy
bridge) as presented. Commissioner Gray seconded. Motion carried 3-0.
Commissioner Gray motion to surplus a 2000 Volvo Tandem Distributor VIN#0990 and a 2005
Caterpillar 2 Paver Serial# AYP00241 as presented. Commissioner McDaniel seconded. Motion
carried 3-0.
Facility
Commissioner McDaniel motion to approve contract between Hancock County and Feeny, Inc for
winter help during the 2025-2026 snow season for the rates of $100/hr. per person for
shovel/salting, $130/hr. per plow truck, and $150/hr. per salt truck. Commissioner Gray seconded.
Motion carried 3-0.
Commissioner McDaniel motioned to approve the quote from Electrical Solutions Service, LLC
for the Highway Dept. garage in the amount NTE $5,747.18 to be paid for out of the 2026 Facility
Management Budget. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to approve the quote from Electrical Solutions Service, LLC
for the Quonset Hut (601 W. Osage) in the amount NTE $7,968.66 to be paid for out of 2026
Facility Management Budget. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to approve the quote from PDF Mechanical, LLC for the annex
basement sump pump piping in the amount NTE $14,354.91 to be paid for out of the 2025 GO
Bond. Commissioner Gray seconded. Motion carried 3-0.
Cory Taylor would like to designate the southeast corner of the Courthouse Annex parking lot as
county parking with signage. The Board of Commissioners gave their okay.
The Board of Commissioners also gave Cory the okay to continue with Service Masters for the
Courthouse Annex basement clean up.
Auditor’s Business
Commissioner McDaniel motioned to pay Buckeye Construction the final payment for the
courthouse masonry repair in the amount NTE $122,038.89 to be paid for out of the 2023 GO Bond.
Commissioner Gray seconded. Motion carried 3-0.

IT
Commissioner Gray motioned to approve the quote from SHI International Corp. for Cisco ISE
Deployment in the amount NTE $34,320 to be paid for out of Food & Beverage. Commissioner
McDaniel seconded. Motion carried 3-0.
Prange Farm Minor Subdivision
Commissioner Gray motioned to approve the 50ft half right-of way for Prange Farm Minor
Subdivision as presented. Commissioner McDaniel seconded. Motion carried 3-0.
Rezone- Goodin Ground Maintenance, INC
Commissioner Spalding motioned to continue this rezone to the January 20th, 2026. Commissioner
McDaniel seconded. Motion carried 3-0.
Planning
Commissioner McDaniel motioned to allow the auditor to reimburse Mike Long with the Hancock
County Planning Commission for the training he completed in the amount NTE $200 to be paid for
out of the Commissioners’ Training line. Commissioner Gray seconded. Motion carried 3-0.
Board of Commissioners recessed at 9:20 AM.
Board of Commissioners reconvened at 9:35 AM.
Highway Cont.
Commissioner Gray motioned to accept the bid from Precision Contracts for street sweeping in the
amount NTE $195/mi. as presented. Commissioner McDaniel seconded. Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from EDCO (Evans Development Co, Inc) for
joint and crack sealing in the amount NTE $126,330 as presented. Commissioner Gray seconded.
Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from Accurate Striping for pavement markings
in the amount NTE $36,143.76 as presented. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from Country Mark (Keystone Cooperative)
for fuel in the amount NTE $2.32/gal. (gasoline), $2.98/gal. (diesel) as presented. Commissioner
Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from US Aggregates for #53 stone at
$10.30/ton as presented. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from Civilcon, Inc. for 12 in. pipe in the
amount NTE $15.63/pipe as presented. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from Hoosier Prode Excavating, Inc. for small
dozer rental at $85/hr. as presented. Commissioner Gray seconded. Motion carried 3-0.

Commissioner McDaniel motioned to accept the bid from Leonard Excavating, Inc. for heavy
equipment rental at $83/hr. as presented. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to accept the bid from Valley Asphalt for material and labor at
$62.25/base and $67.25/surface as presented. Commissioner Gray seconded. Motion carried 3-0.
A discussion was had concerning permit fee changes.
Opioid Funds
TK House and the Greenfield Church of God presented their need for opioid funds.
Commissioner McDaniel motioned the Board of Commissioners are not in agreement with the
recommendations from Council and instead recommend giving $500,000 to Greenfield Church of
God and $100,000 to TK House. Commissioner Gray seconded. Motion carried 3-0.
Rezone- i3 Investors
Commissioner Gray motioned to rezone the i3 Investors property from Industrial Business Park
back to Agricultural in Buck Creek Township. Commissioner McDaniel seconded. Motion carried
3-0.
Commissioners’ Business
Commissioner McDaniel motioned to approve claims and payroll as presented. Commissioner
Gray seconded. Motion carried 3-0.
IT
Board of Commissioners gave IT Director, Bernie Harris permission to run a temporary cable at
the Prosecutor’s Office allowing staff to operate efficiently until the permanent solution is installed
by the contractor.
County Farm RFP
Commissioner McDaniel motioned to readvertise the County Farm RFP. Commissioner Gray
seconded. Motion carried 3-0.
Commissioners’ Business Cont.
Commissioner McDaniel motioned to cancel the December 30th, 2025, Board of Commissioners
meeting and move all business to the January 6th, 2026, Board of Commissioners meeting.
Commissioner Gray seconded. Motion carried 3-0.
Sheriff
Commissioner McDaniel motioned to approve the janitorial services contract with InCon Cleaning
for the Hancock County Sheriff’s Department. Commissioner Gray seconded. Motion carried 30.
Commissioner Gray motioned to approve the Sheriff to surplus a 2019 Tahoe VIN#3412 and to
allow Greenfield School Corporation to purchase. Commissioner McDaniel seconded. Motion
carried 3-0.
Solid Waste

Commissioner McDaniel motioned to approve the contract with the Solid Waste Director/Educator
as an independent/contractual contractor contingent on changes by county attorney concerning the
tracking of hours. Commissioner Gray seconded. Motion carried 3-0.

Amplify
Commissioner McDaniel motioned to approve change order #5 from Meyer Najem in the amount
NTE $93,971.07 as presented. Commissioner Gray seconded. Motion carried 3-0.
Duke Energy
Commissioner McDaniel motioned to grant easement access to Duke Energy on parcel #30-06-20200-001.000-006. Commissioner Jeannine seconded. Motion carried 3-0.
Amplify Cont.
Commissioner McDaniel motioned to approve disbursement #17 in the amount NTE $18,640.80
as presented. Commissioner Gray seconded. Motion carried 3-0.
Human Resources
Commissioner McDaniel motioned to approve the consulting agreement between Hancock County
Government and Woodlinn Enterprises/ Kim Woodward for interim HR services effective
12/16/2025 in the amount NTE $100/hr. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to enter the amended interlocal animal control agreement with
the City of Greenfield in the amount of $465,000 for 2026 and $488,250 for 2027. Commissioner
Gray seconded. Motion carried 3-0.
Resolution 2025-12-1
Commissioner Gray motioned to adopt Resolution 2025-12-1 as presented. Commissioner
McDaniel seconded. Motion carried 3-0.
i3 Investors Cont.
Bill Spalding received a text from Matt Dickerson with i3 stating he has been traveling and missed
the email invite to the meeting and will be in touch.
Public Comment
Scott Williams, Hancock County Head Building Inspector requested some guidance on the
demolition of the Sell Property as concrete foundation was left at the site. Scott Benkie advised the
demolition company is in violation of the agreement that was signed with Hancock County.
Hancock County Attorney, Scott Benkie gave the okay for Scott Williams to contact the demolition
company for resolve.
Bonds
Commissioner Gray motioned to accept a performance bond from R&F Development Inc. in the
amount NTE $44,000 on Rockfield Estates, Sec. 1- asphalt resurface. Commissioner McDaniel
seconded. Motion carried 3-0.

Commissioner Gray motioned to accept a performance bond from R&F Development Inc. in the
amount NTE $39,300 on Rockfield Estates, Sec. 2- asphalt resurface. Commissioner McDaniel
seconded. Motion carried 3-0.
Commissioner Gray motioned to accept a performance bond from R&F Development Inc. in the
amount NTE $15,000 on Rockfield Estates, Sec. 2- street signs and streetlights. Commissioner
McDaniel seconded. Motion carried 3-0.
Commissioner Gray motioned to accept the maintenance bond from Specialties Company, LLC in
the amount NTE $9,353 on Rockfield Estates, Sec. 2- cement stabilization. Commissioner
McDaniel seconded. Motion carried 3-0.
Commissioner Gray motioned to accept the maintenance bond from Karns, Inc. in the amount NTE
$7,884 on Rockfield Estates, Sec. 2- concrete curbs. Commissioner McDaniel seconded. Motion
carried 3-0.
Commissioner Gray motioned to accept the maintenance bond from Floyd Crim & Sons, Inc. in
the amount NTE $9,900 on Rockfield Estates, Sec. 2- asphalt binder. Commissioner McDaniel
seconded. Motion carried 3-0.
Public Comment Cont.
George Langston is happy with the uses of the opioid money, and with the Amplify Project, but is
not happy about the proposed Justice Center.
Commissioner McDaniel motioned to adjourn until the next regularly scheduled meeting.
Commissioner Gray seconded. Motion carried 3-0.
The Hancock County Board of Commissioners meeting adjourned at 11:05 AM.

___________________________________ ____________________________________
Commissioner Bill Spalding, President
Commissioner Gary McDaniel, Vice-President

___________________________________ Attest: _______________________________
Commissioner Jeannine Gray
Debra Carnes, Hancock County Auditor

Hancock County Board of Commissioners
Regularly Scheduled Meeting
January 6th, 2026
Commissioner President Spalding called to order the January 6th, 2026, Hancock County
Commissioners Board meeting at 8:04 AM. Those present were Board of Commissioners, Bill
Spalding, Gary McDaniel, Jeannine Gray, Auditor Debra Carnes, Executive Liaison Sara
Hilderbrand, and County Attorney Scott Benkie.
Audio and video recording statement.
President Spalding opened the meeting with the “Pledge of Allegiance”.
Commissioner McDaniel motioned to approve meeting minutes for 12/12/2025 (Executive) as
presented. Commissioner Gray seconded. Motion carried 3-0.
Board Appointments
Commissioner Spalding motioned to elect Commissioner McDaniel as President of the Board of
Commissioners for 2026. Commissioner Gray seconded. Motion carried 3-0.
Commissioner McDaniel motioned to elect Commissioner Gray as Vice-President of the Board of
Commissioners for 2026. Commissioner Spalding seconded. Motion carried 3-0.
Board of Commissioners recessed at 8:08 AM.
Drainage Board called to order at 8:09 AM.
Drainage Board adjourned at 8:54 AM.
Board of Commissioners reconvened at 9:03 AM.
Highway
Commissioner Gray motioned to appoint Gary Pool and Ann Sheidler to the IMPO Tech and Policy
Committee for 2026. Commissioner Spalding seconded. Motion carried 3-0.
Gary Pool presented the following updates:
• Going to Council to increase 4616.40050 to $1.5M for Amplify furniture
• Bridges on 300S and 400S closures this winder- 150-day closures
• Rough December- watching salt use
• January 20th, 2026- CCMG 2026 Micro surface bids will be received
Sheriff
Sheriff Burkhart presented a proposal for the addition of five full-time court security officers and
the promotion of a court security sergeant. A discussion was had.
Commissioner Gray motioned to give a favorable recommendation to council for the addition of
five full-time security officers and the promotion of a court security sergeant. Commissioner
Spalding seconded. Motion carried 3-0.

Parks & Recreation
Commissioner Gray motioned to approve Miriam Rolles to attend Indiana University’s Executive
Development Program on April 19th, 2026, through April 22nd, 2026, in the amount NTE $700 to
be paid for out of the Commissioners Training line. Commissioner Spalding seconded. Motion
carried 3-0.
Hancock Regional Hospital Board
Commissioner Gray motioned to reappoint Maria Bond and Dr. Dean Felker to the Hancock
Regional Hospital Board with a 4-year term ending December 31st, 2029. Commissioner Spalding
seconded. Motion carried 3-0.
Historical Society
Commissioner Gray motioned to approve and sign gift agreement for the artifacts found at the
Memorial Building which includes several framed pictures, artwork, and China plates.
Commissioner Spalding seconded. Motion carried 3-0.
Amplify
Lance Snedeker presented the following updates:

Commissioner Gray motioned to approve the proposal from COE (Commercial Office
Environments) for loose furniture for the Amplify Project in the amount NTE $672,053.12.
Commissioner Spalding seconded. Motion carried 3-0.
Commissioners’ Business

Commissioner Gray motioned to approve claims and payroll as presented. Commissioner Spalding
seconded. Motion carried 3-0.
Amplify
Commissioner McDaniel motioned to approve disbursement #18 in the amount NTE $1,861,676.37
as presented. Commissioner Gray seconded. Motion carried 3-0.
Board Appointments
Commissioner Gray motioned to reappoint Jan Jarson to the Advisory Board of Citizens Energy
Group for a 1-year term ending 12/31/2026. Commissioner Spalding seconded. Motion carried 30.
Commissioner Gray motioned to reappoint Bob Chandler to the Alcoholic Beverage Commission
for a 1-year term ending 12/31/2026. Commissioner Spalding seconded. Motion carried 3-0.
Commissioner Gray motioned to reappoint Michael Long to the Area Planning Commission for a
4-year term ending 12/31/2029. Commissioner Spalding seconded. Motion carried 3-0.
Commissioner Spalding motioned to reappoint Jeannine Gray to the Area Planning Commission
for a 4-year term ending 12/31/2029. Commissioner Gray seconded. Motion carried 3-0.
Commissioner Spalding motioned to reappoint Lacey Willard to the Board of Zoning Appeals
(BZA) for a 4-year term ending 1/1/2030. Commissioner Gray seconded. Motion carried 3-0.
Commissioner Spalding motioned to reappoint Jeannine Gray to the Central Indiana Regional
Workforce Board for a 1-year term ending 12/31/2026. Commissioner Gray seconded. Motion
carried 3-0.
Commissioner Spalding motioned to reappoint Jeannine Gray to the Economic Development
Commission (Hancock County) for a 1-year term ending 12/31/2026. Commissioner Gray
seconded. Motion carried 3-0.
Commissioner Gray motioned to reappoint Bill Spalding to the Economic Development Council
(Hancock County) for a 1-year term ending 12/31/2026. Commissioner McDaniel seconded.
Motion carried 3-0.
Commissioner Gray motioned to reappoint Bill Spalding to the 911 Emergency Operations Center
Management Board (Hancock County) for a 1-year term ending 12/31/2026. Commissioner
Spalding seconded. Motion carried 3-0.
Commissioner Gray motioned to reappoint Dee Carmichael and Kathy Hall to the Property Tax
Assessment Board of Appeals (PTABOA) for a 1-year term ending 12/31/2026. Commissioner
Spalding seconded. Motion carried 3-0.
Commissioner Gray motioned to reappoint Mary Zurbuch, Tom Strayer, David Hawkins, and Chad
Gray to the Redevelopment Commission for a 1-year term ending 12/31/2026. Commissioner
Spalding seconded. Motion carried 3-0.

Commissioner Spalding motioned to reappoint Jeannine Gray to the Employee Benefits Panel for
a 1-year term ending 12/31/2026. Commissioner Gray seconded. Motion carried 3-0.

Board of Commissioners recessed at 9:56 AM.
Solid Waste called to order at 10:01 AM.
Solid Waste adjourned at 10:35 AM.
Board of Commissioners reconvened at 10:35 AM.
Prosecutor’s Office
Commissioner Gray motioned to pay the invoice from Nelson Alarm for door access at the
Prosecutor’s Office in the amount NTE $35,593 to be paid for out of the 911 Bond (2022A GO
Bond). Commissioner Spalding seconded. Motion carried 3-0.
Purdue Extension Office
Commissioner Gray motioned to accept the agreement from Nelson Alarm for door access at the
Purdue Extension in the amount NTE $4,655 to be paid for out of the 911 Bond (2022A GO Bond).
Commissioner Spalding seconded. Motion carried 3-0.
Public Comment
Bernie Harris, IT Director would like the okay to give all township trustees in Hancock County a
Hancock County email address. The Board of Commissioners gave the okay to give the township
trustees a Hancock County email address.
Commissioner Gray motioned to adjourn until the next regularly scheduled meeting. Commissioner
Spalding seconded. Motion carried 3-0.

The Hancock County Board of Commissioners meeting adjourned at 10:49 AM.

___________________________________ ____________________________________
Commissioner Bill Spalding, President
Commissioner Gary McDaniel, Vice-President

___________________________________ Attest: _______________________________
Commissioner Jeannine Gray
Debra Carnes, Hancock County Auditor

ORDINANCE 2026- ______
AMENDING HANCOCK COUNTY CODE OF ORDINANCES TITLE XV, CHAPTER 153.03
PERMIT FORMS AND DOCUMENTS

The following forms and instructions for completing them can be obtained from the County
Highway Department.
Providing complete and accurate information on these forms is essential to expedite the
permit processing.
(A) Driveway Permit Application:
This document serves as both the application and the permit upon approval. It must be
signed by the fee simple title owner.
(B) Performance Bond:
Required to ensure completion of work as per permit conditions. Must be approved by the
Highway Department and notarized.
(C) Fee and Bond Schedule:
Driveway Approaches:
Activity

Fee
(Updated)

Bond
(Updated)

Drive
Class

Residential Driveway

$100

-

Class I

Temporary Drive

$100

-

Class I

Entrance (off frontage
road)

$100

-

Class I

Sidewalks

$100

$3,000

Class V

Minor Commercial Drive

$200

$5,000

Class III

Major Commercial Drive

$200

$5,000

Class IV

Field Approach

$100

$1,000

Class V

Other Activities:
Activity
Application Fee
Utility work
$100
Open cut (non-utility)
$100
Boring/push under county
$200
road
Overweight/oversize
$200
vehicle
House moving
$400
(D) Cash may be posted in lieu of a bond.

Minimum Bond
$25,000
$1,000
$1,000
$1,000
$30,000

(E) Public utilities may post a yearly bond as determined by the County Engineer.
(F) Permits expire one year from the date of approval.
(G) Applicants must contact the County Highway Department to initiate the permit process.
(H) Preliminary discussions with the department are encouraged to determine permit
classification and applicable procedures.
(Ord. 1999-6E, passed 6-28-99)

ADOPTED THIS 20th DAY OF JANUARY 2026
BOARD OF COMMISSIONERS OF
HANCOCK COUNTY, INDIANA

____________________________________________
Gary McDaniel
____________________________________________
Jeannine Gray

ATTEST:
_____________________________________________
Debra Carnes, Hancock County Auditor

____________________________________________
Bill Spalding

Appearance Request and Tracking
Request to Appear

Commissioners

•

Governing Body: ____________________________________________________

•

Action Request: _____________________________________________________

•

0.00
Amount Requested (if applicable): $______________________________________

2 New Park Board Members / Presented Amended Ordinance

Appearance Information
•

1/20/26
Public Meeting Date Requested: _________________________________________

•

Parks and Recr - Miriam Rolles
Agenda Item: ________________________________________________________

•

Purpose of Appearance: _______________________________________________

•

ASAP
Project / Time Needed: ________________________________________________

•

Document(s) to Sign: ☐ Yes ☐ No

•

● No
Handouts: ☐ Yes ☐

•

● No
Slideshow: ☐ Yes ☐

Req BOC to allow Circuit Court Judge Appoint 2 new Board Members

Action Taken
•

☐ Approved

•

☐ Favorable Motion

•

☐ Tabled

•

☐ Denied

Funding Details
•

Fund Name: ______________________________________________

•

Fund Number: ____________________________________________

•

Is an appropriation of funds required? ☐ Yes ☐ No

If yes, explain: __________________________________________________________
______________________________________________________________________
Next Steps / Follow-Up
•

Return to Governing Body required? ☐ Yes ☐ No

•

If yes, anticipated date: __________________________

☐ Received a copy of signed Document
☐ Received a copy of signed minutes

Third Amended Ordinance: Number - ____________
AN ORDINANCE ESTABLISHING A PARKS AND RECREATION BOARD AND
REPEALING ALL ORDINANCES IN CONFLICT THEREWITH. BE IT ORDAINED BY
THE BOARD OF COMMISSIONERS OF HANCOCK COUNTY, INDIANA.
Section I
Under the provisions of I.C. 36-10-3-3 and I.C. 36-10-3-3.1(d)(2) there is hereby created by the
Hancock County Board of Commissioners a County Parks and Recreation Board (“the Board”).
The Hancock County Parks and Recreation Board shall be composed of:
1. Two (2) members appointed by the County Commissioners.
2. Two (2) members appointed by the County Council.
3. Two (2) members appointed by the Judge of the Circuit Court.
4. One (1) member appointed by an elected county official.
Section II
Under the provision of I.C. 36-10-3-4.2 the county board shall be appointed as follows:
(1) The county executive shall appoint two (2) members. The members must be affiliated
with different political parties.
(2) The county fiscal body shall appoint two (2) members. The members must be affiliated
with different political parties.
(3) The Judge of the Circuit Court shall appoint two (2) members. The members must be
affiliated with different political parties.
(a) The creating ordinance may provide for one (1) other elected county official to appoint one
(1) member to the county board that is in addition to the members provided. However, the
elected county official may not appoint a member of the county fiscal body or the county
executive to serve on the board as provided in subsection (e).
(b) The creating ordinance may also provide for:
1. the county cooperative extension coordinator
2. the county extension educator; or
3. a member selected by the board of supervisors of a soil and water conservation district
to serve as an ex officio member of the county board in addition to the members
provided.

(c) The creating ordinance described in this section may not permit:
(1) the appointment of an additional member to the county board by either the county
executive or the county fiscal body; or
(2) the delegation of an additional appointment to the county board by either the county
executive or the county fiscal body by an additional member who serves.
(d) All members:
(1) appointed under this section constitute the county board; and
(2) have the same rights, including the right to vote.
A vacancy in the seat of a member shall be filled by the appointing authority.
(e) A municipal executive, a member of a county fiscal body, a member of the county executive,
or a member of the municipal fiscal body may not serve on a board.
Section III
Under the provisions of I.C. 36-10-3-5, upon re-establishment of the Board:
The initial terms shall be deemed to have begun on July 7, 2024, regardless of the actual date on
which the appointments are made.
(a) The terms of its members and initial appointments to the county board shall be as follows:
1. The two (2) appointments by the County Commissioners shall each be for a two (2) year
term, respectively.
2. The two (2) appointments by the County Council shall be for two (2) and four (4) year
terms, respectively.
3. The two (2) appointments by the Circuit Court Judge shall be for a one (1) and three (3)
year terms, respectively.
4. The appointment by the elected county official shall be for a one (1) year term.
As a term expires, each new appointment shall be for a four (4) year term. All terms shall expire
on the first Monday in January, but a member shall continue in office until the member’s
successor is appointed.
(b) An appointing authority shall make initial appointments within ninety (90) days after the
creation of the Board.
(c) If an appointment for any new term is not made by the first Monday in April, the incumbent
shall serve another term.

(d) In making initial appointments under subsection 3 (a), an appointing authority, in order to
provide continuity of experience and programs, shall give special consideration to the
appointment of members from previous park or recreation boards.
(e) If a vacancy on the Board occurs, the appointing authority shall appoint a person to serve for
the remainder of the unexpired term.
Section IV
Under the provision of I.C. 36-10-3-8:
(a) All meetings of the board are open to the public. The board shall fix the time and place of its
regular meetings, but it shall meet at least quarterly.
(b) Special meetings of the board may be called by the president or by any two (2) members by
written request to the secretary. The secretary shall send to each member, at least two (2) days
before a special meeting, written notice fixing the time, place, and purpose of the meeting.
Written notice is not required if the time was fixed at a regular meeting or if all members are
present.
(c) At its first regular meeting each year the board shall elect a president and vice president. The
vice president may act as president during the absence or disability of the president. The board
may select a secretary either from within or outside its membership.
(d) A majority of the members constitutes a quorum. The board’s actions are not official unless
authorized by at least five (5) members present and acting.
Section V
The Board shall have the power to perform all acts necessary to acquire and develop sites and
facilities and to conduct such programs as are generally understood to be park and recreation
functions. In addition, the Board shall have all powers and duties delineated in I.C. 36-10-3-11.
Section VI
The Board shall prepare and submit an annual budget in the same manner as other boards of
county government as prescribed by the State Board of Accounts. The Board may accept gifts,
donations, and subsidies for park and recreation purposes. I.C. 36-10-3.
Section VII
All other ordinances, resolutions, or parts thereof in conflict with the provisions and intent of this
ordinance are hereby repealed. I.C. 36-10-3-3.
Section VIII
This ordinance shall be in full force and effect from and after its passage and approval, according
to the laws of the State of Indiana. I.C. 36-10-3.

Passed by the Board of Commissioners of Hancock County, Indiana, this 20th day of January
2026.

X

Bill Spalding
Commissioner President

Attest:

X

Debra Carnes
Auditor of Hancock County, Indiana.

Prepared by:

X

Gary McDaniel
Commissioner Vice President

X

Jeannine Gray
Commissioner

CONSENT OF PROPERTY OWNER(S)

Comes now Hancock County Government, by and through its Board of Commissioners, as
owner in fee simple of the real estate described herein.
The subject property is more particularly described as: part of the East half of the Southeast
Quarter of Sections 4-15-6 and 3-15-6, containing approximately 41 acres, more or less, in
Hancock County, Indiana. A full and complete legal description is attached hereto and
incorporated by reference as Exhibit “A.”
The subject property is identified under Parent Tax Identification Number 30-10-04-800038.000-012, currently described as containing 53.755 acres.
By the signatures below, Hancock County Government, by its Board of Commissioners, hereby
consents to the granting of the pending petition to rezone the subject property from Agricultural
to Institutional, and is currently pending before the Hancock County Area Plan Commission.

Dated: __________________

____________________________________

Dated: __________________

____________________________________

Dated: __________________

____________________________________

Subscribed and sworn to before me, a Notary Public, this ______ day of ____________ ,
20 __ .

___________________________________________
Notary
Residing in ________________ County

________________________
Commission Expires

POD Overview
What is a POD
A Point of Dispensing site is a mass dispensing site that provides Medical Counter Measures (MCM) such
as medication or vaccination to the public during a public health emergency. The main operational
activities happening in a POD is Registration, Form Review, and Dispensing. A POD is staffed by medical
and non-medical personnel.

Where healthy individuals come in to receive medication or vaccination. The main
target being the exposed population.
Four Main Operation Activities
1) Intake
2) Screening
3) Dispensing
4) Exit

Goals of a POD
•
•
•
•
•

Prevent illness
Decrease the number of individuals who may get ill
Decrease the number of individuals who are sick
Provide information to the public about the threat and treatment being dispensed
Provide medication/vaccination to exposed populations in a quicker time period

What is NOT a POD
A POD site is NOT an emergency room, urgent care, trauma center, doctors’ office, a shelter, or a
consultation service.

Not for treating sick individuals
POD Activation
Really depends on what is going on. Some questions I would ask first are:
• What is the illness? What is the cause of the illness?
• What are the possible treatment options?
• Is mass dispensing appropriate for the event?
o Is this affecting a large proportion of people?
o Will this overwhelm the first responders / hospital / doctors?

Examples
COVID is a good example of PODs with COVID Clinics offering Shot and Tests. Anthrax attacks giving
out medication to the population. Nuclear Power Plant having a release of radiation and as a precaution
the county distributes medication to the population.

ORDINANCE NO. 2026-___
AMENDING HACOCK COUNTY ZONING ORDINANCE NO. 2007-1B
AMENDING TITLE XV, CHAPTER 156. ZONING
OF THE HANCOCK COUNTY CODE OF ORDINANCES
SECTION I
Title XV, Chapter 156 of the Hancock County Code, is amended as follows: The Zoning Map
referenced in Section 156.020 for Buck Creek Township is hereby amended by zoning the subject
area from Industrial: Business Park (IBP) to Agriculture (A).
The subject area is described herein as Exhibit A and Exhibit B.

ADOPTED THIS ___ DAY OF ____________, 2026.

BOARD OF COMMISSIONERS OF
HANCOCK COUNTY, INDIANA
_________________________________
Gary McDaniel
_________________________________
Bill Spalding
_________________________________
Jeannine Gray
ATTEST:
________________________________
Debra Carnes, Hancock County Auditor

This instrument was prepared by Rhonda Cook, BRAND & MORELOCK, 6 West South Street, Greenfield, IN 46140.
I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document,
unless required by law. Rhonda Cook

EXHIBIT A
Legal Description of the Real Estate
SURVEY DESCRIPTION
The Southwest Quarter of the Northwest Quarter of Section 20, Township 16 North, Range 6
East of the Second Principal Meridian in Hancock County, Indiana, being that 40.832 acre tract
of land shown on the plat of an original ALTA/NSPS Land Title Survey of said tract certified
by Jonathan D. Polson, PS #LS21500011, as Banning Engineering’s project Number 22062 (all
references to monuments and courses herein are as shown on said plat of survey) described as
follows:
Beginning at the Southwest corner of the Southwest Quarter of said Northwest Quarter,
marked by a brass pin in concrete; thence North 00 degrees 15 minutes 41 seconds West along
the west line of said quarter-quarter 1,326.99 feet to the northwest corner thereof; thence North
89 degrees 40 minutes 09 seconds East along the north line of said quarter-quarter 1,342.17 feet
to northeast corner thereof, marked by a 5/8” rebar with Banning-Eng Firm #0060 cap;
thence South 00 degrees 16 minutes 45 seconds East along the east line of said quarter-quarter
1,323.07 feet to the southeast corner of said quarter-quarter, marked by a 5/8” rebar
with Cripe cap; thence South 89 degrees 30 minutes 06 seconds West along the south line of
said quarter-quarter 1,342.53 feet to the POINT OF BEGINNING, containing 40.832 acres,
more or less.

EXHIBIT B
LEGAL DESCRIPTION
Parcel No.:
30-06-20-200-014.000-006
Common Address: 2765 N 500 W, Greenfield, IN 46140
A SOUTHWEST DIVISION OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 20, TOWNSHIP 16 NORTH, RANGE 6 EAST, HANCOCK
COUNTY, INDIANA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE
NORTHWEST QUARTER SECTION; THENCE NORTH ON THE WEST LINE THEREOF
200.00 FEET; THENCE EAST PARALLEL WITH THE SOUTH LINE OF THE NORTHWEST
QUARTER OF THE NORTHWEST QUARTER 763.00 FEET TO THE MIDDLE OF THE
SHELBY, SCOTTEN AND EASTES DITCH; THENCE SOUTHEASTERLY FOLLOWING
THE MEANDERING OF THE MIDDLE OF SAID DITCH TO A POINT ON THE SOUTH
LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION
20, A DISTANCE OF 1,032.00 FEET EAST OF THE SOUTHWEST CORNER THEREOF;
THENCE WEST ON SAID SOUTH LINE 1,032.00 FEET TO THE PLACE OF BEGINNING.
Parcel No.:
30-06-20-200-013.000-006
Common Address: 2811 N. 500 W., Greenfield, IN 46140
THE LAND IS SITUATED IN THE COUNTY OF HANCOCK, STATE OF INDIANA, AS
FOLLOWS:
A SOUTHWESTERLY DIVISION OF THE NORTHWEST QUARTER OF THE
NORTHWEST QUARTER OF SECTION 20, TOWNSHIP 16 NORTH, RANGE 6 EAST IN
HANCOCK COUNTY, INDIANA, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE WEST LINE OF THE NORTHWEST QUARTER OF THE
NORTHWEST QUARTER 200 FEET NORTH OF THE SOUTHWEST CORNER THEREOF;
THENCE NORTH ON SAID WEST LINE 405 FEET TO THE MIDDLE OF THE SHELBY,
SCOTTEN AND EASTES DITCH; THENCE SOUTHEASTERLY IN THE MIDDLE OF SAID
DITCH 682 FEET; THENCE SOUTHERLY IN THE MIDDLE OF SAID DITCH 220 FEET TO
A POINT 763 FEET EAST OF THE PLACE OF BEGINNING; THENCE WEST PARALLEL
WITH THE SOUTH LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST
QUARTER 763 FEET TO THE PLACE OF BEGINNING, CONTAINING 4.9 ACRES, MORE
OR LESS.

Nelson Alarm
DylanThorpe
(317) 510-0163
[email protected]
2602 East 55th Street, Indianapolis
IN46220

Equipment Sales Agreement
11-14-2025
Quote No.:

Quote 10125

Prepared for:

Valid Until:

[Document.ExpirationDate]

Customer
Hancock County
123 E Main St Greenfield,IN 46140

Point of Contact for Scheduling:

Phone:

Email:

Best Way to contact:

Administrator of Account:

Phone:

IT Contact:

Phone:

NELSON ALARM (hereinafter referred to as "NA" or "ALARM COMPANY") agrees to sell, install, and program at
Customer's premises, and Customer agrees to buy, an electronic security and or fire alarm system, consisting of
equipment and materials listed below.

QTY

DESCRIPTION

3 AXIS 8 DOOR

ITEM CODE
03342-004

DEVICE LOCATION

PRICE

VARIOUS STORAGE CLOSETS

SUBTOTAL

$3,715.00

$11,145.00

CONTROLLER
20 HID SIGNO READER

40TKS-00-000000 REFER TO PRINTS

$350.00

$7,000.00

6 BATTERY

12-7F

$35.00

$210.00

$3,500.00

$3,500.00

WITH PANELS

1 WIRE

$21,855.00
Labor

$9,200.00

Total

$31,055.00

Plus any applicable Sales Tax

Nelson Alarm
DylanThorpe
(317) 510-0163
[email protected]
2602 East 55th Street, Indianapolis
IN46220

Scope of Work
NELSON ALARM TO INSTALL NEW AXIS ACCESS CONTROL SYSTEM
CONDUIT AND CHASES TO BE INSTALLED BY ELECTRICAL CONTRACTOR
NELSON ALARM TO LOCATE BOARDS IN STORAGE ROOMS THROUGHOUT TO SAVE ON LABOR FOR WIRE RUNS
NELSON ALARM TO INSTALL ALL STRIKES
NELSON ALARM TO INSTALL ALL READERS
NELSON ALARM TO PROGRAM ACCESS CONTROL TO BE ON EXISTING SERVER
NELSON ALARM TO TEST ALL DEVICES BEFORE INSTALL IS COMPLETE
NELSON ALARM TO COMPLETE FULL DEMONSTRATION OF SYSTEM FOR CLIENT BEFORE INSTALL IS COMPLETE

Nelson Alarm
DylanThorpe
(317) 510-0163
[email protected]
2602 East 55th Street, Indianapolis
IN46220

Customer

Nelson Alarm

Customer: ______________________________

Nelson Alarm: __________________________

Signature: _______________________________

Signature: ______________________________

Printed Name: ____________________________

Printed Name: __________________________

Date: ___________________________________

Date: ___________________________________

Docusign Envelope ID: 5AD820EC-22D3-4FF5-A002-272D15A01662

CONSTRUCTION CONTRACT
AGREEMENT
PARTIES
-

This Construction Contract) is entered into on ________________ by and between

Rusche____________
Outdoors LLC & _____________.

CONSTRUCTION PROPERTY
-

The Property that is to be constructed is located at the following address:

SCOPE OF WORK
The Constructor agrees to perform the construction described below:
New approximately 15’x15’ office space built
Existing steel railing cut where new office wall begins
36” entry door with glass window installed
Small closet installed somewhere along wall with bulkhead
Two 36x30 windows installed to give view over sunken operations area
New carpet squares installed in the new office
Drywall subcontractor to hang and finish drywall
Electrician subcontractor to add outlets into new wall, install new fixtures of
your choice, put lights inside of office on separate circuit and switch
All other finishes (painting, trim, etc) to be done by us

Docusign Envelope ID: 5AD820EC-22D3-4FF5-A002-272D15A01662

PAYMENT AND FEES
-

$18,000

The Parties agree that the total cost of the services will be ____________,
where half will be paid at the signing of this Agreement and half will be paid at the
completion.

-

The Parties agree that the means of payment will be via check/cash.

USAGE OF MATERIALS AND LABOR
-

The Parties agree that it is the Constructor’s responsibility to provide as well as pay for any
labor and/or equipment needed to complete the construction as per the Agreement.

-

The Parties further agree that the materials used for the construction are to be brand new.

ADDITIONAL RESPONSIBILITIES OF THE CONSTRUCTOR
The Constructor agrees to the following:
1. To supervise, manage and complete all the construction services as per this Agreement.
2. To take all necessary precautions for all safety in general.
3. To bear responsibility for any acts of negligence and emergencies and accidents.
4. To maintain the property, keep it clean, and to safely dispose of hazardous materials and
waste.
INSURANCE
-

The Parties agree that it is the Constructor’s responsibility to purchase an insurance policy
for the construction.

-

The Parties further agree that it is the Client’s responsibility to maintain an insurance that
covers replacement costs in the event of fire, theft, act of nature and/or casualty(s).

WORKMANSHIP WARRANTY
This One-Year Workmanship Warranty ("Warranty") is provided by Rusche Outdoors,
hereinafter referred to as the "Contractor," to the client, hereinafter referred to as the "Owner."
1. Scope of Warranty
The Contractor warrants all workmanship performed under the terms of the construction contract
for a period of one (1) year from the date of substantial completion, hereinafter referred to as the
"Warranty Period."
2. Warranty Coverage

Docusign Envelope ID: 5AD820EC-22D3-4FF5-A002-272D15A01662

During the Warranty Period, the Contractor will repair, at no cost to the Owner, any defects in
workmanship that arise from the construction or remodeling work performed by the Contractor.
3. Exclusions
This Warranty does not cover:
-

Defects caused by misuse, abuse, or neglect by the Owner or any third party.
Damage resulting from acts of nature, accidents, or other events beyond the Contractor's
control.
Alterations or modifications made by parties other than the Contractor without written
consent.
Normal wear and tear.

4. Owner's Responsibilities
The Owner must notify the Contractor in writing of any alleged defects covered by this Warranty
within ten (10) days of discovering the issue. The Owner shall grant the Contractor reasonable
access to the premises to inspect and repair the alleged defects.
5. Remedies
In the event of a valid claim, the Contractor will, at its discretion:
Repair or replace the defective workmanship.
Correct the non-conformity to meet the agreed-upon specifications.
6. Limitation of Liability
The Contractor's liability under this Warranty is limited to the cost of repairing or replacing the
defective workmanship. In no event shall the Contractor be liable for any consequential or
incidental damages.
7. Transferability
This Warranty is non-transferable and applies only to the original Owner named in the
construction contract.
8. Governing Law
This Warranty shall be governed by the laws of [Your Jurisdiction]. Any disputes arising under
this Warranty shall be subject to the exclusive jurisdiction of the courts in [Your Jurisdiction].
This One-Year Workmanship Warranty is effective as of the date of substantial completion.

SIGNATURE AND DATE
-

The Parties hereby agree to the terms and conditions set forth in this Agreement and such is
demonstrated throughout by their signatures below:

Docusign Envelope ID: 5AD820EC-22D3-4FF5-A002-272D15A01662

CONSTRUCTOR
Brad Rusche

CLIENT

Name:____________________________

Name:____________________________

Signature:_________________________

Signature:_________________________

1/5/2026

Date:_____________________________

Date:_____________________________

1

SOFTWARE AS A SERVICE AND HOSTING SUBSCRIPTION AGREEMENT
This SOFTWARE AS A SERVICE AND HOSTING SUBSCRITION
AGREEMENT (“Agreement”) is effective as of January 1, 2026 (“Effective Date”) and is
made and entered into by and between the Hancock County Sheriff’s Office, a municipal
corporation located at 398 Malcolm Grass Way, Greenfield, IN 46140 (“Subscriber”), and
LETAC, a division of Eckberg Lammers, P.C., a Minnesota corporation, located at 1809
Northwestern Avenue, Stillwater, MN 55082 (“Licensor”). Subscriber and Licensor are
referred to individually as a “Party” and collectively as “Parties”.
RECITALS
A.

Licensor has developed, owns and provides online, subscription-based law enforcement
policies as described in Exhibit A (“Policies360”); and

B.

Subscriber desires to license, access and utilize Policies360 as a benefit to its
organization; and

C.

The Parties mutually agree Policies360 be made available to Subscriber and its
employees under the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the foregoing express promises and the
mutual covenants hereinafter set forth, Subscriber and Licensor hereby agree as follows:
1.

AGREEMENT; TERM

1.1.

Subject to early termination of this Agreement by Subscriber as provided herein,
Licensor shall provide the Services for the term of sixty (60) months commencing on
the Commencement Date.

1.2.

Subscriber shall have the option, exercisable at its sole discretion, to extend the term
for up to twenty-four (24) months by giving Licensor notice in writing at least ninety
(90) days before the date on which this Agreement would otherwise expire.

1.3.

If Subscriber exercises the option provided in Article 1.2 to extend the term, Subscriber
shall have further options, exercised at its sole discretion, to extend the term for up to
an additional twenty-four (24) months by giving Licensor notice in writing at least
ninety (90) days before the date on which this Agreement, as extended pursuant to
Article 1.2, would otherwise expire.
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1.4.

Licensor shall notify Subscriber, at least sixty (60) days prior to the end of the current
term, of any proposed increase in the fee for the extension of the term. If such notice
is not provided by Licensor at least sixty (60) days prior to the end of the current term,
the fees for the extension period cannot be increased.

2.

DEFINITIONS

The following terms, when used in this Agreement, shall have the meanings provided below:
“Authorized Users” shall mean employees, representatives, consultants, contractors, or
agents of Subscriber whom Subscriber has authorized to use the Services and to whom
Licensor has supplied user identifications and passwords.
“Claims” shall mean any of the following, including any combination thereof: causes of
action (in rem or in personam), assertions, demands, allegations, proceedings, suits, losses,
liabilities, fines, penalties, costs, damages, judgments, awards, and expenses, including
court costs and attorneys’ fees, and sums paid by way of settlement and compromise.
“Commencement Date” means the date Subscriber first accesses the Systems and begins
using the Services.
“Indemnify” shall mean defend, indemnify, and hold harmless; and terms such as
“Indemnified”, “Indemnifying”, “Indemnification”, “Indemnity”, “Indemnitor”, and
“Indemnitee” shall have appropriately correlative meanings and be construed accordingly.
“Licensor Technology” means all of Licensor’s proprietary technology (including
software, hardware, products, processes, algorithms, user interfaces, know-how,
techniques, designs, documentation, and other tangible or intangible technical material or
information) made available to Subscriber by Licensor in providing the Services.
“Personal Data” means any first or last name, physical address, email address telephone
number, other information that allows physical or online contacting of an individual, or
other identity employment information, employee identification number, biometric
identification data, or other individually identifiable information that may be accessible to
Licensor because of Subscriber using the Services.
“Services” means the specific edition of Licensor’s Policies360, its online policies, manuals
and software application identified in Exhibit A, developed, operated, maintained and
hosted by Licensor and made accessible designated website or IP address, and ancillary
online or offline products and services provided to Subscriber by Licensor, to which
Subscriber is being granted access under this Agreement, including the Licensor
Technology and Systems.
“Subscriber Data” means any technology, intellectual property, data, information, or
material provided or submitted by Subscriber to the Systems in the course of using the
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Services. Subscriber Data shall include Personal Data.
“Systems” means the application software, network servers, hardware, software, and data
operations utilized by Licensor for the provision of Services.
3.

LICENSE GRANT

3.1.

In consideration of the fees Subscriber shall pay to Licensor as set forth in Exhibit B of
this Agreement and the remaining obligations of Subscriber as set forth herein, Licensor
grants to Subscriber and Subscriber accepts a nonexclusive non-transferable worldwide
license for Subscriber and Authorized Users to access and use the Services set forth in
Exhibit A. Subscriber agrees that only Authorized Users shall access and use the
Services.

4.

OWNERSHIP

4.1.

Licensor transfers no right, title, or interest in and to Licensor Technology or the
Systems except as expressly stated in this Agreement, and the same shall remain the
sole and exclusive property of the Licensor.

4.2.

All right, title, and interest in and to the Subscriber Data and results from processing
Subscriber Data are and shall remain the property of Subscriber and no right, title, or
interest in and to Subscriber Data or the results from processing Subscriber Data shall
vest in Licensor.

5.

HOSTING, SECURITY, PRIVACY, BACKUP, AND SUPPORT

5.1.

Licensor shall provide a dedicated and secure hosting environment for the Services,
which shall include, but not be limited to, all hardware, servers, operating software,
network components, database storage, security, technical support, maintenance,
backup, and disaster recovery required for Subscriber to use the Services, or otherwise
required by this Agreement.

6.

AVAILABILITY AND MAINTENANCE

6.1.

The Services shall be accessible to Authorized Users twenty-four (24) hours a day,
seven (7) days a week, except for (i) scheduled maintenance and required repairs; and
(ii) any interruption due to causes beyond the control of Licensor or which are not
reasonably foreseeable by Licensor.

6.2.

Licensor shall perform maintenance services, updates, or upgrades to ensure continuous
availability and operation of the Systems. Licensor shall use commercially reasonable
efforts to inform Subscriber of any known or foreseeable disruptions to the availability
of the Services.

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7.

USE AND ACCESS

7.1.

Subscriber shall be responsible for obtaining access to the internet to access and use the
Services and complete the implementation and set-up process as set forth in Exhibit A
to access the Services.

7.2.

Subscriber is entirely responsible for maintaining the confidentiality of any passwords
and account information required for access to the Services, and for all acts by
Subscriber or anyone authorized by Subscriber to access Subscriber’s account that
occur in connection with Subscriber’s account

7.3.

Subscriber shall not use the Services or the Licensor Technology for any purpose that
is (i) unlawful; or (ii) not specifically agreed to by this Agreement.

7.4.

Subscribers shall not without the express written consent of Licensor, copy, sell,
sublicense, rent, or lease any portion of the Service, including all, updates, training and
or revisions to said Services that may be periodically provided to Subscriber.

7.5.

Except for a violation of Sections 7.3, 7.4 and 7.6 hereof, or Subscriber's failure to
timely pay invoices as set forth in Section 8 hereof, Subscriber shall continue to have
unrestricted use of the Services in accordance with the terms and conditions of this
Agreement during any dispute between Subscriber and Licensor, provided Subscriber
is proceeding in good faith to resolve such dispute.

7.6.

Licensor acknowledges that nothing in this Agreement restricts Subscriber from
copying, or reproducing, physical copies of the Services, policies, and manuals
identified in Exhibit A, if complying with authorized public data request as required by
Minnesota law.

7.7.

Subscribers may designate Authorized Users, such persons being able to use the
Services for the exclusive benefit of Subscriber. Except as set forth hereinabove,
Subscriber shall not assign, convey or transfer any interest in and to the Services
without the written consent of the Licensor.

8.

INVOICING, PAYMENT, AND TAXES:

8.1.

Subscribers pay the fees set forth in Exhibit B. Within thirty (30) days of Subscriber’s
receipt of an invoice from Licensor, together with all required supporting
documentation, Subscriber shall pay, or cause to be paid, the amount of such invoice.
Any sum due that is not paid within thirty (30) days of the invoice receipt date shall
bear interest from the due date thereof to the date of payment at a rate of interest equal
to one- and one-half percent (1 ½ %) per month or the maximum rate permitted by law,
whichever is less. Subscriber shall pay all costs of collection, including legal expenses,
court costs and attorney fees at any time incurred by Licensor in the collection of any
amounts owing by Subscriber to Licensor.
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8.2.

Licensor may invoice, and Subscriber shall pay to Licensor, such applicable sales, use,
excise, or other similar taxes (federal, state, or local) that Licensor is required by law
to apply to the fees set forth in Exhibit B. Any such tax amounts shall be clearly and
separately stated on Contractor’s invoices.

9.

WARRANTIES

9.1.

Performance. Licensor warrants and represents that the Services will perform the
functions described in the documentation and specifications provided by Licensor.

9.2.

Non-Infringement Warranty. Licensor warrants and represents that when used in
accordance with this Agreement, the Services, Systems, and Licensor Technology shall
not infringe upon or violate any copyright, patent, trademark, trade secret, or any other
proprietary right of any third party.

9.3.

Limitations on Warranties. IN CONSIDERATION OF THE WARRANTIES
EXPRESSLY PROVIDED IN THIS ARTICLE 9 AND THE ACCESSIBILITY
COMMITMENT IN ARTICLE 6, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
EXPRESSLY DISCLAIMED.

9.4.

Internet Delays. THE SERVICES MAY BE SUBJECT TO LIMITATIONS,
DELAYS, AND OTHER PROBLEMS INHERENT IN THE USE OF THE
INTERNET AND ELECTRONIC COMMUNICATIONS. LICENSOR IS NOT
RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER
DAMAGE RESULTING FROM SUCH PROBLEMS.

9.5.

Exclusive Remedies. Subscriber's exclusive remedies and Licensor's entire liability for
any breach of the warranties specified in this Article 9, except as expressly provided
otherwise in this Agreement, shall be the correction of the breach of warranty and the
remedies provided in Article 6. However, if Licensor is unable to effect the correction
without undue delay for the circumstances, Subscriber shall be entitled to terminate this
Agreement, and the remedies defined in Article 14 shall apply.

10.

INTELLECTUAL PROPERTY INDEMNITY

10.1.

If a Claim of violation of copyright, trade secret, or other intellectual property rights
relating to the Services, Systems, or Licensor Technology provided under this
Agreement is made against Subscriber, Subscriber shall: (i) promptly notify Licensor;
(ii) allow Licensor to control the litigation or settlement of such Claim; and (iii)
cooperate with Licensor in the investigation, defense, and/or settlement thereof.
Subscribers retain the right to participate at their own cost in any action in which
Subscriber is named as a defendant.

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10.2.

Should any portion of the Services or intended use thereof become, or in Licensor’s
reasonable opinion be likely to become, the subject of a Claim for infringement of a
copyright, or other proprietary right, Licensor shall at its option either (i) promptly and
diligently modify or replace such portion to make it non-infringing, without degradation
to functionality; or (ii) terminate this Agreement and refund fees pursuant to Article
14.3.

11.

DISCLAIMER

11.1

Nothing in this Agreement shall be construed to create an attorney–client relationship
between Licensor and Subscriber. Any consultations, discussions, or support provided
by Licensor under this Agreement are strictly limited to assisting with the use and
implementation of the licensed materials and shall not constitute legal advice.
Subscriber is solely responsible for obtaining independent legal counsel regarding
compliance with applicable laws, regulations, or legal obligations. Licensor expressly
disclaims any responsibility or liability arising from Subscriber’s legal, regulatory, or
compliance decisions.

12.

LOSS

12.1.

LICENSOR SHALL NOT BE LIABLE TO SUBSCRIBER FOR AND SUBSCRIBER
SHALL RELEASE AND INDEMNIFY LICENSOR FROM AND AGAINST ANY
LOSS SUFFERED BY SUBSCRIBER OR ANY THIRD-PARTY CLAIM OF LOSS
RESULTING FROM OR ARISING OUT OF OR OCCURRING IN CONNECTION
WITH SERVICES, SYSTEMS, POLICIES, OR LICENSOR TECHNOLOGY, OR
THIS AGREEMENT. ALL SYSTEMS AND POLICIES SUBJECT TO THIS
AGREEMENT WERE PROVIDED FOR SUBSCRIBER’S EXCLUSIVE USE AND
ADOPTED AT THE SOLE DISCRETION OF THE SUBSCRIBER.

12.2.

SUBSCRIBER AGREES TO AND UNDERSTANDS THAT LICENSOR HAS MADE
REASONABLE EFFORTS TO COMPLY WITH AND ADHERE TO ALL
APPLICABLE STATUTES, OPINIONS, LAWS, AND INDUSTRY STANDARDS
IN EFFECT AT THE TIME OF CREATION. SUBSCRIBER SHALL RELEASE AND
INDEMNIFY LICENSOR FROM AND AGAINST ANY LOSS SUFFERED BY
SUBSCRIBER RESULTING FROM OR ARISING OUT OF OR OCCURRING IN
CONNECTION WITH THIS AGREEMENT.

14.

TERMINATION AND REMEDY

14.1.

Termination of Agreement for Cause. Each of Licensor and Subscriber has the right to
terminate this Agreement and pursue injunctive relief if the other Party breaches or is
in default of any material obligation under this Agreement, when such a breach or
default (i) is incapable of cure; or (ii), being capable of cure, has not been cured within
thirty (30) days after receipt of written notice of breach or default.

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14.2.

Termination for Convenience. This Agreement may be terminated by either Party at
the annual anniversary date of each year of the Subscription Term by written notice to
the other Party at least thirty (30) days prior to the anniversary date of the Subscription
Term.

14.3.

Remedy. In the event Subscriber terminates this Agreement pursuant to Article 14.1 or
Article 14.2 Licensor shall return to Subscriber any prepaid payments it received for
the terminated portion of the Agreement.

14.4.

Subscriber Data. Upon termination or expiration of this Agreement, Licensor shall
remove from its servers and return to Subscriber all Subscriber Data or provide
Subscriber access for a reasonable period (but, in any event, no more than 180 days)
after termination or expiration in order to gather and facilitate a transfer of all
Subscriber Data. Notwithstanding the foregoing, Licensor shall be permitted to retain
one archival copy of the Subscriber Data, and Licensor shall represent to Subscriber
that the same is retained for archival purposes only and any possible litigation arising
thereunder, and for no other purpose.

15.

GOVERNING LAW

15.1.

THE INTERPRETATION AND PERFORMANCE OF THIS AGREEMENT SHALL
BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF
THE STATE OF MINNESOTA, EXCEPT FOR ANY RULE OF LAW OF THE
STATE OF MINNESOTA, WHICH WOULD MAKE THE LAW OF ANY OTHER
JURISDICTION APPLICABLE.

15.2.

The Parties specifically agree that, if any provision of this Agreement is determined to
be unenforceable or in contravention of any applicable law, such provision shall be
deemed modified to the minimum extent required to bring such provision into
compliance with said statute or case law. NOTHING CONTAINED HEREIN
SHOULD BE CONSTRUED AS CONTRAVENING THE EXPRESS INTENTION
OF THE PARTIES THAT THE LAWS OF THE STATE OF MINNESOTA SHALL
APPLY IN ALL RESPECTS, UNLESS AND EXCEPT TO THE EXTENT THAT THE
PARTIES MAY REFERENCE AND REQUEST APPLICATION OF A LAW,
STATUTE, OR RULE OF ANOTHER JURISDICTION OR GOVERNMENTAL
BODY IN A SPECIFIC PROVISION OF THIS AGREEMENT.

16.

DISPUTE RESOLUTION

16.1.

All actions and proceedings arising out of or related, in whole or in part, to this
Agreement shall lie exclusively in the state courts of Washington County, Minnesota.
Both Parties hereby irrevocably submit to the exclusive jurisdiction of such courts (and,
in the case of appeals, appropriate appellate courts therefrom) in any such action or
proceeding and irrevocably waive the defenses of lack of personal jurisdiction or any
inconvenient forum to the maintenance of any such action or proceeding.

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17.

DATA AND CONFIDENTIAL INFORMATION

17.1.

During the term of this Agreement, the Parties may provide information to each other
or come into possession of information which is considered confidential (“Confidential
Information”). Confidential Information shall include Subscriber Data, Licensor
Technology, and information which is marked as “confidential” or “proprietary” or
would reasonably be assumed to be confidential based on its content or the context
surrounding its disclosure.

17.2.

Licensor specifically agrees that all Subscriber Data (including Personal Data) is and
shall always remain the exclusive property of Subscriber, and Licensor shall not access,
download, or make use of the Subscriber Data for any reason other than for the purposes
of providing the Services or as otherwise required by applicable law.

17.3.

Upon expiration or termination of this Agreement, and as directed by the disclosing
Party, each Party will promptly (i) return to the other Party all the Confidential
Information of the other Party; or (ii) erase and destroy all copies of the Confidential
Information of the other Party in its possession and certify destruction of the same.

18. ACCESS TO SUBSCRIBER’S SYSTEMS AND NETWORKS
18.1.

Subscribers shall determine the portions of Subscriber’s System and/or Network to
which the Accessing Parties will have access and will designate such portions of the
System and Network in writing. No Accessing Party shall access or attempt to access
any portion of Subscriber’s System or Network except as expressly permitted
hereunder.

18.2.

SUBSCRIBER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, AND
EXPRESSLY DISCLAIMS THE WARRANTIES OF FITNESS FOR A
PARTICULAR PURPOSE AND MERCHANTABILITY WITH RESPECT TO
SUBSCRIBER’S SYSTEM AND NETWORK.

19. ASSIGNMENT
19.1

Licensor may freely assign, transfer, and novate this Agreement without any obligation
to obtain the prior written consent of Subscriber. Subscriber shall not assign, transfer,
or novate this Agreement, in whole or in part, without the prior written consent of
Licensor. Any assignment in violation of this Article 19.1 shall be null and void.

20. GENERAL
20.1

Headings. The captions and headings used in this Agreement are for convenience only
and shall not be used for purposes of construction or interpretation.

© Policies360 by LETAC, a division of Eckberg Lammers, P.C. | Hancock County Sheriff’s Office

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20.2

Non-Waiver. No waiver by either Party of any one or more defaults by the other Party
in performance of this Agreement shall operate or be construed as a waiver of any future
default or defaults by the same Party, whether of a like or a different character.

20.3

Amendment. No change to any term or provision hereof shall be effective unless stated
in writing and signed by the duly authorized representatives of both Parties.

20.4

Right to Defend. Each Party shall notify the other immediately upon the
commencement of any action brought and the outcome of which may affect the rights
of the other Party herein granted, and such other Party shall have the right at its own
expense to appear in and defend such actions.

20.5

Severability. It is intended that if any provision of this Agreement is determined to be
unenforceable or void for any reason, such provision shall be adjusted, if possible, to
achieve the intent of the Parties. In any event, all other provisions of this Agreement
shall be deemed valid, binding, and enforceable.

20.6

Legal Representation and Language Construction. Each Party has had the opportunity
to be represented by counsel in connection with the drafting and negotiation of this
Agreement, and the Parties agree that this Agreement and the terms hereof shall not be
construed more severely against one of the Parties than the other. Specifically, but not
by limitation, the Parties agree that no term of this Agreement shall be construed more
severely against the Party deemed to be the drafter of such term than against the other
Party.

20.7

Entire Agreement. This Agreement reflects the entire agreement between the Parties
with respect to its subject matter. All other oral or written agreements, contracts,
understandings, conditions, warranties, or representations with respect to the subject
matter of this Agreement are superseded by this Agreement.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their
respective duly authorized representatives, effective as of the Effective Date.
COUNTY OF HANCOCK

LETAC

By:

By:

Print:

Print: Imran S. Ali

Title:

Title: Executive Director, LETAC

Date:

Date:

A DIVISION OF ECKBERG LAMMERS, P.C.

© Policies360 by LETAC, a division of Eckberg Lammers, P.C. | Hancock County Sheriff’s Office

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EXHIBIT A
SCOPE OF SERVICES
1. GENERAL
Licensor will provide Policies360 Law Enforcement Policies and a hosted platform for
Policies360 Law Enforcement Policies Software. The platform provides Subscriber the
ability to receive law enforcement policies and provides a platform to deliver, access,
manage, audit and report on Policies360 Law Enforcement Policies
2. SUMMARY OF SERVICES:
Policies360 is a web-based Law Enforcement Policy management system created to
increase understanding, access, retention, proficiency, and efficiency in locating and
understanding Law Enforcement Policies by eliminating unnecessary processes and
providing enhanced targeted knowledge management systems. All policy storage, retrieval,
updating, auditing, reporting and proprietary knowledge management systems are
performed online.
Policies360 is used by law enforcement agencies to protect the public, officers and
municipalities from unnecessary risk and harm by providing comprehensive policies and
intuitive knowledge management systems to promote public safety.
With Policies360 you can:
•
•
•
•
•
•

Receive, sort and manage policies
Automatically route or complete tickets
Search for current policies
Access to policies
Manage policy updates
Eliminate unnecessary procedures from policies

Policies360 include the following:
•
•
•
•
•
•
•
•
•
•
•

Complete and comprehensive Law Enforcement Policy Manual
Online access to Policies 24/7
Integrated intuitive Knowledge Management System
Policy Update notifications
Compliance and reporting
Support for locations and users
Web-based application access
Setup, credentialling and configuration
Telephone support, upgrades and maintenance
Current auditing and reporting
Fully redundant and secure data center
© Policies360 by LETAC, a division of Eckberg Lammers, P.C. | Hancock County Sheriff’s Office

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3. IMPLEMENTATION AND SET-UP PROCESS
Outlined in Policies360 Implementation & Security Forms
4. DETAILS OF SERVICES
Policies360 include:
LETAC Law Enforcement Policy Manual
Automated MN Law Enforcement Policy
Manual
Periodic policy updates
Policy Monitoring
Automated Notifications of Compliance
Employee recognition Auditing
Auditing and Reporting
Completion Detail and Summary Reports
Export Reports to Multiple Formats
Seven Years of Archived Data
Custom Reporting Tool

Intuitive Knowledge Management Systems
Interactive Learning
Support
Online support
Data Security
Data Integrity
Data Center Redundancy
Network Redundancy
Data Redundancy

© Policies360 by LETAC, a division of Eckberg Lammers, P.C. | Hancock County Sheriff’s Office

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EXHIBIT B
FEES
SUMMARY OF FEES
Based on _50_ FTE/PTE Officers
Policies360
2026 Policies360 Onboarding, Included Customization and Annual
Management
2027 Policies360 Annual Management
2028 Policies360 Annual Management

$15,295
$12,075
$12,678

© Policies360 by LETAC, a division of Eckberg Lammers, P.C. | Hancock County Sheriff’s Office