On the agenda: Adel meeting — data center (Aug 18)

DALLAS COUNTY
BOARD OF SUPERVISORS
BRAD GOLIGHTLY, JULIA HELM, KIM CHAPMAN
TIME OF MEETING:
TUESDAY, AUGUST 18, 2026 9:00 A.M.
PLACE OF MEETING: ADMIN BUILDING FIRST FLOOR TRAINING ROOM
800 COURT STREET, ADEL, IOWA 50003
PUBLIC NOTICE IS HEREBY GIVEN THAT THE ABOVE MENTIONED GOVERNMENTAL BODY WILL MEET AT THE DATE, TIME AND PLACE ABOVE SET
OUT. THE TENTATIVE AGENDA NOTICE, OF WHICH THE CONTENT CAN BE SUBJECT TO CHANGE,(PER CHAPTER 21, CODE OF IOWA), FOR SAID MEETING IS
AS FOLLOWS:

TENTATIVE AGENDA
ITEM 1:

CALL TO ORDER

ITEM 2:

APPROVE AGENDA

ITEM 3:

PLEDGE OF ALLEGIANCE

ITEM 4:

OPEN FORUM

ITEM 5:

CONSENT AGENDA
A) EXPENSE CLAIMS PAID ON 8-14-26
B) TEMPORARY LIQUOR LICENSE APPLICATIONS
TIPSY WILDFLOWER
APRES BAR CO LLC
C) RECEIVE DEPARTMENTAL REPORT
FY26 CASH REPORT

ITEM 6:

DISC/ACTION RE: SUPERVISORS MINUTES FROM 8-11-26

ITEM 7:

DISC/ACTION RE: PAYROLL CHANGE NOTICES

ITEM 8:

DISC/ACTION RE: CAPITAL PROJECTS

ITEM 9:

DISC/ACTION RE: JACOB NELSON FARM LEASE TERMINATION LETTER

ITEM 10:

DISC/ACTION RE: RESOLUTION 2026-0104 GOOSENECK TRAILER PURCHASE

ITEM 11:

9:30 A.M. DISC/ACTION RE: PUBLIC HEARING COTT SYSTEMS CONTRACT HOSTED
SERVICES RENEWAL

ITEM 12:

DISC/ACTION RE: RESOLUTION 2026-0103 DIRECTING ACCEPTANCE OF PURCHASE
PROPOSAL NOT TO EXCEED $8,500,000 GENERAL OBLIGATION SUBORDINATE LOCAL
OPTION SALES & SERVICES TAX BONDS

ITEM 13:

DISC/ACTION RE: GRANGER HOMESTEADS TILE MAINTENANCE PRESENTATION

ITEM 14:

DISC/ACTION RE: 27891 FAIRGROUND ROAD SURVEY

ITEM 15:

DISC/ACTION RE: POSSIBLE CLOSED SESSION PURSUANT TO IOWA CODE (21.5)(1)J TO
DISCUSS PURCHASE OF PARTICULAR REAL ESTATE

ITEM 16:

OTHER BUSINESS

ITEM 17:

MOTION TO ADJOURN

---------------------------------------------------------------------------------

DRAINAGE DISTRICT #6 TRUSTEES MEETING
ITEM 1:

CALL TO ORDER

ITEM 2:

APPROVE AGENDA

ITEM 3:

DISC/ACTION RE: RECEIVE ENGINEER’S REPORT

ITEM 4:

DISC/ACTION RE: SET TIME & DATE FOR PUBLIC HEARING DD#6 REPAIRS

ITEM 4:

MOTION TO ADJOURN

Dallas County strives to ensure that its programs and activities do not discriminate on the basis of race, color, national origin, sex, age or
disability. Persons requiring assistance, auxiliary aids or services, or other accommodation because of disability may contact the County’s
ADA Coordinator at (515) 993-1751.

DALLAS COUNTY OFFICE BOARD OF SUPERVISORS
Kim Chapman
Brad Golightly
Julia Helm
Jacob Nelson
21105 187th Rd.
Minburn, IA 50167

8-18-2026

Jacob Nelson,

The Dallas County Board of Supervisors will no longer be renting the area known as “Voas Mitigation
Bank.” This includes Parcel #s 0236400006, 0236400004, and 0706300001.

Therefore, this letter serves as official notice that your farm rental agreement with the Dallas County
Conservation Board will be terminated after harvest or December 31, 2026, whichever comes first.

Regards,

Julia Helm, Chair
Dallas County Board of Supervisors

800 COURT ST. ADEL, IA 50003 | PHONE 515.993.5806 | WWW.DALLASCOUNTYIOWA.GOV
[email protected], brad.golightly@ dallascountyiowa.gov
[email protected], [email protected].

Motion by Supervisor_____________________ and seconded by
Supervisor_______________________to approve the following
Resolution:
RESOLUTION 2026-0104
WHEREAS, a new Tilt Bed Trailer is scheduled for purchase
and the Secondary Road Department has solicited bids from
two responsive vendors:
I-80 Trailers – De Soto, Iowa
2027 Hillcrest 35’ 25.9K Gooseneck Trailer

$17,950.00

Thomas Trailers and Equipment – Des Moines, Iowa
2027 Big Tex 22GN 35’ 23.9K Gooseneck Trailer
$18,495.00
WHEREAS, the Hillcrest Gooseneck Trailer from I-80 Trailers
meets the specifications required to perform the intended
maintenance activities of the Department and the Department
recommends acceptance of the bid from I-80 Trailers;
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors
authorizes the Department to purchase the Hillcrest
Gooseneck Trailer from I-80 Trailers and authorizes the
Chair to sign the contract, warranty and associated
documentation.
AYE

NAY

___________________________
Julia Helm, Chair

______________________
Julia Helm, Chair

___________________________
Brad Golightly, Member

________________________
Brad Golightly, Member

___________________________
Kim Chapman, Member

________________________
Kim Chapman, Member

Dated this 18th day of August 2026

ATTEST: ___________________
______
Todd Halbur, Dallas County Auditor

I-80 Trailers
14 Ellefson Drive, #86
De Soto, IA 50069
+15158342040
[email protected]

Estimate

ADDRESS

DALLAS COUNTY ROADS
415 RIVER ST
ADEL, IA 50003

ESTIMATE #

DATE

EST-97-COPY4

08/12/2026

ACTIVITY

HILLCREST 30'+5' 25.9K GOOSENECK DECKOVER
MAX RAMPS
12K AXLES
14 PLY TIRE UPGRADE

QTY

RATE

AMOUNT

1

17,950.00

17,950.00

SUBTOTAL
TAX
TOTAL

Accepted By

Accepted Date

17,950.00
0.00

$17,950.00

HILLCREST

22.9K & 25.9K Deckover Gooseneck
AVAILABLE DOVETAIL OPTIONS
STRAIGHT DECK

ILLCRES1

5' DOVETAIL WITH MAX RAMPS

TRAIL

AUTO LOCKING HYDRAULIC DOVETAIL

開

SHOWN WITH AVAILABLE OPTIONS
NECK DECK

WOOD RACK

TOOLBOX

SLIDE TRACK RATCHET

HYDRAULIC JACKS
CHAIN RACK

*
*

Hydraulic Auto Locking Dovetail
18PR Tires/Wheels

ABOUT OUR TRAILER
Introducing the 22.9K and 25.9k Deckover Gooseneck trailer from Hillcrest

Trailers!

This heavy-duty trailer is perfect for allyour hauling needs. With 2 10,000#
or 2-12,000# Dual Wheel w/ Dil Bath Axles, forward self-adjusting electric
brakes, and a multi-leaf slipper spring suspension, you can trust this trailer
to get the job done safely and efficiently.
-

The 12" I-Beam frame and 3" channel cross-members provide superior
strength and durability, while the treated pine floor and double hinged 5'
mega ramps or hydraulic dovetail make looding and unloaoding a breeze. The
trailer also features stake pockets along both sides, 5' cleated dovetail or 12'
hydraulic dovetail, and (4) 5/8" D-rings for secure tie-down options.
With pipe chain spools, and retractable steps, you'llhave everything you
need for o successful haul. Choose from multiple sizes in multiple dovetail

configurations.

Upgrade your hauling game with the Deckover Gooseneck troiler from
Hillcrest Trailers todoy!

MADE IN USA

WITH DOMESTIC & IMPORTED PARTS

3

Years Warranty
STRUCTURAL

LIMITED WARRANTY

PIERCED BEAM CONSTRUCTION

HILLCREST

22.9K & 25.9K DECKOVER GN

Axles (22.9K)

Bath Jubs Hubs
2-10000# Premium, Cambered Axles with Oil
Quick-Lubricating

Axles (25.9K)

Oil Bath Hubs Hubs
HDSS Axles with Quick-Lubricoting
2-12000# Premium, Cambered

Sizes Available

Forward Self-Adjusting Electric Brakes on Both Axle

Brakes

Optional- Electric over Hydraulic Disc Brakes

Suspension

HOSS

Tongue

Engineered Beam

Coupler

30K Round Adjustable, 2 5/16" Ball

Safety Chains

3/8" Grade 70 w/ Safety Latch Hook

Jock

TAIL

LENGTH

WIDTH

STRAIGHT DECK

20'

102

STRAIGHT DECK

25

102"

STRAIGHT DECK

30

102"

Dual 12,000# Drop Leg Jacks (Bolted on) w/Greasable Handle

STRAIGHT DECK

35

102"

Frome

12"I-Beam, 19#

STRAIGHT DECK

40

102"

Cross-Members

3" Channel

Floor

Treated Pine

STRAIGHT DECK

44

102"

5' DOVE w/MAX RAMPS

20'+5'

102"

5' DOVE w/MAX RAMPS

25'+5

102"

5' DOVE W/MAX RAMPS

30'+5'

102"

Straight Deck (No Dovetail)

5' DOVE W/MAX RAMPS

35'+5

102"

5' Self Cleaning Dovetail

12' HYDRAULIC DOVETAIL

20'+12'

102"

12'Auto Locking Hydraulic Dovetail

12' HYDRAULIC DOVETAIL

24'+12

102"

Stake Pockets

Stake Pockets Along Both Sides, 24" O.C.

12' HYDRAULIC DOVETAIL

28'+12

102

Rub Rail

3/8" x 2" Down Both Sides w/1.5" Pipe Spools 24" 0.C.

Trailer Plug

7-Way RV

Lights

Recessed, Grommet Mounted L.E.D Lighting

Wiring

Sealed Modular Wiring Harness

Tires (22.9K)

ST235/80R16 Load Range E Duals Std on all models

Tires (25.9K)

ST215/75R17.5 Load Range H Duals Opt on all models
ST235/80R16 - Load Range G Duals Opt on all models

Spare Mount

Gas Shock Assisted Fold Down Neck Mount Std.

Spare Tire

Standard
Optional

PaintType

Sherwin Williams Super Duroble Powder

Paint Colo

Black Gray

Twist Tube

Standard on All Models

5' Full Width Mega Ramps Std with Dovetail Models

Ramps

8' HD Slide In Ramps Std with Straight Deck Models

Dovetail

PIERCED BEAM CONSTRUCTION

OPTIONS AVAILABLE

Oversized Lockable Toolbox Between Uprights Std

Storage

Optional Underslung Toolboxes on Both Sides 42"

Steps & Handles

(2) Retractable Steps

NATDA
MEMBER

NECK DECK

WOOD RACK

TOOLBOX 42" underslung

SLIDE TRACK RATCHЕT

HYDRAULIC JACKS

HYDRAULIC BRAKES

CHAIN RACK

*

Spare Tire/Wheel

*

14PR Tires on all Models

*

18PR Tires on all Models

121 County Rd 308

Sweetwater, TN 37874

(888) 491-6388

www.HillcrestTroilers.com

[email protected]

Dallas County, Iowa

COLI
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Contract for

Resolution3 and Online Index Books
Hosted Services Renewal &
Move to RECORDhub
Dallas County, Iowa
Todd Halbur, County Auditor

June 26, 2026

Valsoft Corporation Inc., dba Cott Systems
2800 Corporate Exchange Dr.
Columbus, OH 43231
(800) 234-2688 | www.cottsystems.com

Page | 1 of 24

Dallas County, Iowa

cott ~
!iy!itl!ffl!i

MASTER AGREEMENT FOR PRODUCTS AND SERVICES
This Master Agreement for Products and Services ("Master Agreement”) is by and between
Valsoft Corporation Inc., dba Cott Systems an Ohio Corporation with principal offices at 2800 Corporate
Exchange Drive, Suite 300, Columbus, Ohio 43231 (“Cott”) and Dallas County, Iowa (“Customer”).
Cott will provide, and Customer will acquire, the products and services described in any applicable
Addendum(s) to be executed by the parties. One or more Addendum(s) may be executed at any time
during the term of this Master Agreement and will become part of, and be incorporated in, this Master
Agreement at the time of execution.
TERMS AND CONDITIONS
1.

Term. This Master Agreement will begin when it is signed (“Executed”) by Customer and Cott and will
continue to be binding until the Master Agreement and all Addendums have expired or terminated.

2.

Construction and Interpretation. Subject headings are for convenience only. They do not define, limit
or describe the scope or intent of the provisions of the Master Agreement. The Master Agreement,
and any Addendum(s) shall be deemed to have been prepared jointly and any ambiguity shall not be
interpreted against any party and shall be interpreted as if each of the parties had prepared the Master
Agreement or Addendum(s). Statements set forth in any preamble or recitals are made for the
purpose of providing background information. Such statements do not constitute representations,
warranties or covenants of the parties.

3.

Conditions. The Master Agreement, any Addendum(s) Executed by Cott and Customer, any
attachments or exhibits thereto and these Terms and Conditions constitute the complete and exclusive
agreement between Cott and Customer with regard to their subject matter, and supersede all prior or
contemporaneous agreements, understandings, discussions or representations. The Master
Agreement, any Addendum(s), may not be modified or amended except in writing signed by Cott and
Customer. Acceptance of the offer presented by this Master Agreement, any Addendum(s), is limited
to the terms set forth herein. The terms of this Master Agreement, including any Addendum(s), and
Order Summary may not be edited or modified in any manner prior to signing by Customer. Any
additional or different terms added to this Master Agreement, or any Addendum(s), by Customer will
be considered proposals for additional terms to the contract and are hereby rejected, unless expressly
accepted by Cott in writing prior to performance hereunder. Any term or provision of the Master
Agreement that is invalid or unenforceable shall not affect the validity or enforceability of its remaining
terms or provisions. No waiver of any term or provision will be effective unless in writing. No such
waiver will be deemed a waiver of any subsequent default under the same or any other term or
provision. Nothing herein expressed or implied is intended or shall be construed to give any person

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other than the parties hereto any rights or remedies. The Master Agreement, any Addendum or part
thereof, may be executed in counterparts, each of which when so Executed shall be deemed to be an
original.
4.

Authority. By execution of this Master Agreement, or any Addendum(s), Customer represents and
warrants that this Master Agreement and Addendum(s), as the case may be, has been properly
approved and authorized in accordance with the laws, rules, regulations and procedures governing
Customer, and that the person(s) signing on behalf of Customer are authorized to bind Customer to
the terms and conditions thereof.

5.

Confidentiality. “Confidential Information” means any object code and machine-readable copies of
any Cott software, written materials (“Documentation”), information, specifications, trade secrets,
viewable pages, screen shots or other images of the “Service” (software, products, and services
provided by Cott) covered in any Addendum intended for use or viewing only by employees of
Customer (as opposed to the public at large) and any other proprietary information supplied to the
Customer by Cott. Customer acknowledges that the Confidential Information constitutes valuable
trade secrets and agrees that it will use the Confidential Information solely in connection with its
internal use of the Service and will not disclose, or permit to be disclosed, the Confidential Information
to any third party without Cott’s prior written consent. “Customer Data” means any of Customer’s
records, fields, data, and/or images, whether in their entirety or any portion thereof. The Parties
understand that while, generally, Customer Data is a public record pursuant to Iowa Code Chapter 22,
certain portions of the Customer Data may not be subject to disclosure and any such portion is also
Confidential Information.

6.

Patent and Copyright Indemnification. Cott will defend at its expense any action brought against
Customer based upon a claim that the Service provided in any Addendum infringes any patent,
copyright, trade secret or other proprietary right of any third party and pay any costs and damages
finally awarded against Customer in such action, which are attributable to such claim, provided that
Customer notifies Cott within fifteen (15) business days in writing of the claim and Cott is given the
opportunity of fully participating in the defense and/or agrees to any settlement of such claim. Such
indemnity, however, is specifically exclusive of any such claims which arise or result from the misuse
of the Service; the use of the Service in combination with software not delivered or furnished by Cott;
or use of the Service in the manner for which the same was neither designed nor contemplated. If
Customer, as a result of a dispute regarding a proprietary right, is required to cease using the Service,
Cott shall either (i) modify the Service so that Customer’s use hereunder ceases to be infringing or
wrongful, or (ii) procure for Customer the right to continue using the Service. If, after reasonable
efforts, Cott is unable to achieve either (i) or (ii) above, either party shall have the right to terminate
the affected Addendum upon thirty (30) calendar days written notice to the other.

7.

Indemnity. Where permitted by applicable law, Customer agrees to indemnify and hold harmless Cott
and its employees and agents from and against any claims, causes of action, losses, damages, costs or

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expenses (including reasonable attorneys’ fees) arising out of or relating to the use of Customer’s
system by third parties and end-users.
8.

Assignment; Successors. This Master Agreement, and any Addendum, will be binding upon and inure
to the benefit of the parties hereto, and, except as otherwise specifically provided in the Master
Agreement, their respective successors, and assigns; provided, however, that neither the Master
Agreement and Addendum(s), nor any rights under the Master Agreement or Addendum(s), may be
assigned, transferred, or encumbered by Customer, directly or indirectly, without, Cott's prior written
consent. Cott may assign this Master Agreement or Addendum(s), or any interest herein, in connection
with the transfer of substantially all of the assets or equity interest of Cott or one of its lines of business.

9.

Electronic Delivery. This Agreement may be executed and delivered in counterparts (including by
facsimile or other electronic transmission such as in .pdf or other electronic delivery format, any such
delivery, an “Electronic Delivery”), all of which shall be considered one and the same agreement. This
Master Agreement, to the extent delivered by Electronic Delivery, shall be treated in all manner and
respects as an original agreement and shall be considered to have the same binding legal effect as if it
were the original signed version thereof delivered in person including for evidentiary purposes.

10. Payments; Late Charges; Taxes.

Unless otherwise specified, all payments are due, without setoff,
within thirty (30) calendar days after the date of invoice. Late charges not to exceed three percent
(3%) per month, may be assessed by Cott on past due accounts unless prohibited by local law.
Furthermore, Cott has the right to end all services and support covered in any Addendum should
payment become past due. Reinstatement of services and support may be available to Customer
pending receipt of payment of all past due amounts plus any reinstatement fees. Cott’s fees are
exclusive of all sales, use and similar taxes, however, Cott understands and agrees that Customer is a
governmental unit and exempt from any tax.

11. Notices.

Except as otherwise specified, any notice or other communication shall be in writing and
deemed given when delivered in person, by: mail, fax, e-mail or other electronic means to Cott’s
headquarter in Ohio or Customer’s offices and written confirmation of receipt is received, or two days
after being sent by certified or registered United States mail, return receipt requested, postage
prepaid, addressed to the party at the address set forth in the Master Agreement. Each party must
notify the other party of any change in address for notices.

12. Governing Law.

The validity, interpretation and enforcement of this Master Agreement and all
Addendums shall be governed by Iowa state law without considering Iowa’s conflict of law provisions.
Any action to enforce this Master Agreement and/or related Addendums shall be brought in a court of
competent jurisdiction in Dallas County, Iowa.

13. Warranty.

Other than any express warranties set forth in the Master Agreement or any applicable
Addendum, Schedule, or Exhibit, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING,
WITHOUT LIMITATION, THOSE OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR

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INTENDED USE OR NONINFRINGEMENT. Customer's sole and exclusive remedy for any failure of a
product or service to conform to an applicable warranty shall be the repair of such product or
refurnishing of such service according to the warranty. This exclusive remedy shall not have failed of
its essential purpose. Customer specifically acknowledges that Cott's price for its Service is based upon
the limitations of Cott's liability as set forth in these Terms and Conditions. These limitations shall
survive any finding that the exclusive remedy of Customer failed of its essential purpose.
14. Limitation of Liability.

EXCEPT AS OTHERWISE SET FORTH HEREIN AND/OR IN ANY APPLICABLE
ADDENDUM, SCHEDULE, OR EXHIBIT, IN NO EVENT SHALL COTT BE LIABLE FOR LOST PROFITS OR
SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LIQUIDATED OR PUNITIVE DAMAGES EVEN IF
COTT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. . In any event, Cott's liability in the
aggregate shall not exceed the amount received by Cott from Customer under the Master Agreement
during the Term of associated Addendum(s), unless such damages are due to Cott’s gross negligence
or intentional misconduct that causes the loss of Customer Data and/or allows a data breach exposing
Customer Data. No action under the Master Agreement may be brought by either party more than one
year after the cause of action accrued, except that an action for nonpayment may be brought within
one year after the date of last payment.

15. Force Majeure.

Cott will not be liable for any delay or failure due to fire, explosion, action of the
elements, unforeseeable, restrictions imposed by law, war, terrorist acts, cyber criminal acts, riots, civil
disturbances, solar flares, interruptions, or delays of utilities, telephone or telecom service,
interruption of transportation facilities, and any other cause which is beyond the reasonable control
of Cott, and which, by the exercise of reasonable diligence, Cott is unable to prevent. The happening
of such Force Majeure will extend the time of performance to such extent as may be necessary to
enable it to complete performance after the cause or causes of delay or failure have been removed.

16. Material Breach by Customer. Cott may terminate an Addendum if the Customer materially breaches

an Addendum and fails to correct the breach within thirty (30) business days following written notice
specifying the breach. A “material breach” is defined as: a) Customer’s violation of the Restriction of
Use; b) Customer’s unauthorized duplication of the Documentation; c) Customer’s violation of its
obligations with respect to Cott’s Confidential Information; and d) Customer’s failure to timely pay Cott
all sums due hereunder. Such termination shall not relieve Customer's obligation to pay all fees
accrued or sums due and remaining unpaid under the Addendum.
Material Breach by Cott. Customer may terminate an Addendum if Cott materially breaches an
Addendum and fails to correct the breach within thirty (30) business days following written notice
specifying the breach. A “material breach” is defined as: Cott’s failure to reasonably perform its
obligations hereunder. Such termination shall relieve Customer's obligation to pay fees accrued or
sums due and remaining unpaid under the Addendum.
17. Early Termination.

Customer may terminate an Addendum by providing sixty (60) calendar days
written notice to Cott. Customer shall pay one hundred percent (100%) of the sum of the remaining

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monthly fees as liquidated damages and not as a penalty. Cott will cease providing the Service as
described in the Addendum on the last day of the monthly term that occurs sixty (60) calendar days
after Cott’s receipt of the termination notice. In the event an Addendum is billed annually, and
Customer has paid that annual amount, Cott will continue to provide the Service as described in the
Addendum until the time the next annual invoice would become due and payable. Customer may
terminate this Master Agreement as set forth herein, which will have the effect of terminating any and
all Addendum(s), Schedule(s), and/or Exhibit(s).
18. Service Renewal. Customer will be provided a new agreement with any adjusted fees at least ninety

(90) calendar days prior to the expiration of the then current term. Customer may elect not to renew
by providing Cott written notice of non-renewal at least sixty (60) calendar days prior to the scheduled
expiration of the then current term. If a new agreement has not been executed and written notification
of non-renewal has not been provided prior to the expiration of the then current term, this Master
Agreement and all corresponding Addendums will automatically renew for successive one-year terms
at a fee increase not to exceed ten percent (10%) of the current fees.
19. Order of Precedence.

Where possible, the terms of this Master Agreement and the terms of each
Addendum will be construed consistently. Where not possible, the terms of this Master Agreement
will control unless specifically preempted by the terms of an Addendum, in which case the Addendum
will control.

20. Non-Solicitation.

Customer agrees not to encourage or solicit any employee to leave Cott's
employment or to hire Cott employees while this Master Agreement is in effect and for a period of
three (3) years after expiration.

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The Terms and Conditions, attached herein, govern the provision of products or services by Cott under
this Master Agreement and any Addendum executed by Cott and Customer. Cott and Customer have
executed this Master Agreement to be effective as of the date it is signed by both Cott and the Customer

Dallas County, Iowa
(County, Parish, Town)

VALSOFT CORP, INC. dba COTT SYSTEMS

CUSTOMER

(Signature)

(Signature)

(Date)

(Date)

Mani Alaei
(Print Name)

(Print Name)

Chief Executive Officer
(Print Title)

(Print Title)

(Attest)

(Signature)

(Date)

Customer acknowledgement required on additional page(s.)

Please digitally sign and initial; or print, sign, and initial original copy.
Once contract is signed, please fax or email the entire contract to Cott.
To: Cott Systems | ATTN: Finance Dept. | 1.866.540.1072 | [email protected]

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RESOLUTION3 ONLINE INDEX BOOKS HOSTED SERVICES ADDENDUM
This Resolution3 Online Index Books Hosted Services Addendum (“Addendum”) is by and
between Valsoft Corporation Inc., dba Cott Systems (“Cott”) and County Auditor, Dallas County, Iowa
(“Customer”). This Addendum is being “Executed” (signed) under the Terms and Conditions of Cott’s
Master Agreement for Products and Services.
1.

Term. The initial term of this Addendum will begin on the date this Addendum is entered into and
continue for the Initial Service Term specified. The expiration shall occur on the last day of the month
of the applicable anniversary of the Go-Live Date. For example, if the Go-Live Date is March 15, the
initial term will expire March 30 of the applicable year.

2.

Services. During the term, Cott will host and make available to Customer the service specified and
described (the “Service”). The Service may be used only by current employees, staff, public searchers
and authorized officials of the Customer and only in accordance with any use limitations specified
(collectively, the “Limitations on Use”). Cott will make available through the Service online user help
instructions and provide written materials as deemed applicable by Cott in connection with the
deployment of the Service (the “Documentation”).

3.

Customer Link. Customer is responsible for procuring and maintaining a high-capacity internet service
line and any specified security measures according to the specifications (the “Customer Link”) in order
to ensure proper transmission of the Service. Customer is required to have current anti-virus
protection on all workstations that update the Hosted System. Cott relies on the Customer during the
initial implementation and throughout the service term to verify from time to time that their internet
service is properly functioning. Wireless connections in Customer’s office are not supported.

4.

Data Presented. While the Service allows for excluding certain data from being viewable when
accessing the Hosted System, Customer acknowledges and agrees that Customer is responsible for
complying with all applicable laws regulating the disclosure of private, sensitive or personal
information. Cott exercises no control over, and specifically rejects any responsibility for the form,
content, accuracy or quality of Customer Data passing or obtained through or resident on the Hosted
System. Customer is responsible for determining which Customer Data is available for searching or
viewing of the Customer’s data and images on the Hosted System, and which Customer Data contains
Confidential Information. Although Customer will be responsible for implementing and carrying out
such standards, and Customer is responsible for any data input errors, Cott shall promptly notify
Customer if it becomes aware of any Customer Data that contains unredacted or otherwise viewable
Confidential Information. Customer will permit Cott to include in the viewable portion of Customer’s
website customary terms of use applying to Customer’s end-users, and any provisions reasonably
required by Cott from time to time.

5.

Customer’s End-Users. Customer will support all queries and training required by Customer’s endusers. Customer’s end-users are not covered by this Service or by Cott Customer Support. This

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includes, though not limited to, public searchers and internet users of Customer’s system. Customer
is responsible for establishing, managing and monitoring accounts with such end-users and will require
all end-users to agree to and abide by terms of use containing terms reasonably acceptable to Cott in
connection with the use of Customer’s system. Cott and Customer agree that end-users are not
permitted to copy data and images in a bulk scraping fashion using a software program (aka data
mining). Cott cannot control or eliminate such activity though does take reasonable steps to monitor
against and block such activity to protect both parties’ internet bandwidth capacity and the Customer’s
data and images.
6.

Ownership of Service and Data. 6. Ownership of Service and Data. Nothing in this Addendum shall
be construed to grant Customer any ownership right in the Service, Cott’s software or the
Documentation. Cott and Customer agree that Cott is the owner of the Service. Customer is the owner
of the Customer’s data on the Hosted System. Customer owns all rights and privileges to such data and
Cott will not remarket it, or claim ownership in it, or use it to train any artificial intelligence that Cott
may currently use or may use in the future. Customer and Cott may enter into an express written
agreement in the future should Cott desire to use Customer Data to train artificial intelligence.

7.

Disclaimer of Warranty. EXCEPT AS OTHERWISE SET FORTH HEREIN, COTT DISCLAIMS ANY AND ALL
RESPONSIBILITY OR LIABILITY FOR THE ACCURACY, CONTENT, DISCLOSURE, COMPLETENESS,
LEGALITY OR RELIABILITY OF INFORMATION DISPLAYED AS A RESULT OF THE USE OF THE SERVICE.
EXCEPT AS SPECIFICALLY SET FORTH HEREIN, NEITHER COTT NOR ANY OF ITS VENDORS MAKES ANY
REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE
SERVICE, THE HOSTED SYSTEM OR THE OTHER PRODUCTS OR SERVICES PROVIDED BY COTT OR THE
FUNCTIONALITY, PERFORMANCE, RELIABILITY, COMPLETENESS, TIMELINESS, SECURITY OR RESULTS
OF USE THEREOF. WITHOUT LIMITING THE FOREGOING, EXCEPT AS SPECIFICALLY SET FORTH HEREIN,
NEITHER COTT NOR ANY OF ITS VENDORS WARRANTS THAT THE SERVICE, THE HOSTED SYSTEM OR
THE OTHER PRODUCTS OR SERVICES PROVIDED BY COTT OR THE OPERATION THEREOF ARE OR WILL
BE COMPLETE, ACCURATE, ERROR-FREE, UNINTERRUPTED OR SECURE OR MEETS OR WILL MEET
CUSTOMER’S REQUIREMENTS. THIS PARAGRAPH SHALL NOT OVERRIDE ANY CONFLICTING
PROVISIONS REGARDING WARRANTY SET FORTH IN THE MASTER AGREEMENT.

8.

Service Availability. Excluding certain conditions such as those listed below, Cott commits to provide
99.5% uptime for the Service during each calendar quarter of the Term, excluding regularly scheduled
maintenance times. Conditions that are not covered under Service Availability include: a) Connectivity
provided by Customer’s internet service provider; b) Uptime/reliability of Customer’s network; c)
Uptime of Customer’s hardware; d) Scheduled outages or Maintenance; e) Unexpected interruption
due to an unauthorized third-party intrusion; f) Any problems with network providers, such as:
network applications, equipment, omissions of network provider, local provider service interruptions.
The above conditions are provided as examples and do not represent all possible conditions.

9.

Service Maintenance. Regular maintenance of the Service by Cott is required. The maintenance time
will be communicated to Customer and is completed during non-working hours, typically scheduled to

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occur at night and/or on the weekend. Cott also reserves the right to interrupt the Service for
unscheduled maintenance when necessary and only interrupt the Service during normal work hours
when absolutely necessary.
10. Updates.

Customer will be required to accept updates, patches and new releases, whether to the
Network Software or the Hosted System, that Cott deems necessary or desirable in order to maintain
or optimize the performance of the Service. This includes running an optimization procedure on each
hosted station to increase operational efficiencies and performance.

11. Security and Data Protection.

Cott implements numerous security and data protection procedures
within Cott’s data center to protect Customer’s Data. These procedures include: a) Active/passive
firewall configuration to prevent unapproved port access; b) Use of core configuration to reduce server
security attack surface; c) Host Intrusion Detection System (HIDS) to monitor suspicious activity; and,
d) Backup strategies storing multiple copies of Customer Data on varied technology solutions at
different locations. While Cott is diligent in using multiple procedures to prevent unauthorized access
to Customer Data, Customer acknowledges that it is virtually impossible to eliminate this risk onehundred percent (100%) of the time due to the public nature of the internet. Notwithstanding any
other provision of this Addendum or the Master Agreement, in the event Cott’s gross negligence or
intentional misconduct causes the loss of Customer Data, and/or a breach that exposes Customer Data,
such gross negligence or intentional misconduct shall be considered a material breach of the Master
Agreement.

12. Defect Warranty.

Cott warrants that the Service will perform as intended. Customer shall give Cott
prompt notice of any defect. If Cott determines that the Service is defective and is covered by the
warranty, Cott will remedy the deficiency. Cott will be afforded a commercially reasonable period of
time to remedy the deficiency and will not be considered in breach if Cott commences to cure the
deficiency within such period and diligently proceeds towards the remedy of the deficiency. The
foregoing are Customer’s sole and exclusive remedies for breach of this warranty. This warranty is
expressly contingent upon proper use and application of the Service at all times in accordance with the
Documentation. The warranty does not apply if malfunctions or errors are caused by defects in
Customer’s associated equipment, software or networks or a deficiency in the Customer Link.

13. Implementation. There will be a scheduled time for Cott to install the Service. Customer acknowledges

that implementation delays requested by the Customer may cause Customer to incur additional fees.
14. Training.

Cott will provide training to the Customer on the operation of the Service. Cott will make
available through the Service online user help instructions and Documentation as deemed applicable
by Cott in connection with deployment of the Service. Customer acknowledges that additional charges
will apply for training requested by the Customer that is beyond what is outlined.

15. Customer Support.

Cott’s Customer Support program is included in the hosted service offering and
contains two elements as it relates to Cott provided products: 1) Cott provides customer support

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services and, 2) Cott provides software update services. Provided Customer is not then in breach of
their contract or delinquent in payments, the Customer Support program provides Customer with
unlimited phone support and unlimited remote connection support by way of a central contract person
at the Customer site. The Customer Support program also entitles Customer to receive, at no
additional charge, software patches (“Patches”) and software releases (“Releases”) to the current
version of any Cott software underlying the Service which increase the speed, efficiency or ease of
operation of the Service. Patches typically are driven by Cott’s Technical Support where the reported
issue is deemed a ‘bug’. Releases are a group of enhancements to the current version of the existing
software modules and are evaluated by a Cott committee prior to development and implementation.
Any hardware or equipment upgrades at Customer’s site that are necessary in order to install and run
the Releases will be the responsibility of the Customer. Cott Systems reserves the right to charge an
hourly fee for support related to any hardware not purchased through Cott Systems. This includes, but
is not limited to, printer or equipment setup, installation, and migration services requested by the
customer through Customer Support.
16. Fees. Customer shall only be responsible for the Cost of the Service as specified on the Order Summary

page. There shall be no change to the Cost of the Service without a separate written amendment or
addendum executed by the parties.
17. Increase in Storage Capacity. 16.

Increase in Storage Capacity. Customer acknowledges that the
Customer’s fees are based, in part, on the number of instruments, images, transactions in the
databases, the number of Cott software products in place and the annual filing volume (collectively,
the “Storage Factors”). If at any time Cott determines that the storage capacity should be upgraded to
accommodate an increase in any one or more of the Storage Factors or if bandwidth should be
upgraded to accommodate the Hosted System, Cott will inform Customer of the price increase which
will go into effect the next monthly billing cycle. Cott reserves the right to pass through any increases
in hosting fees whether related to Customer’s usage or related to increased costs from Cott’s hosting
provider.

18. Standard Terms.

Cott's Master Agreement for Products and Services also applies to the provision of
products and services by Cott under this Addendum and the terms of such Agreement are hereby
incorporated by reference. The terms actually set forth in this Addendum will govern in the event of
any conflict or inconsistency between its terms and the terms set forth in any other document between
the parties.
The terms of this Addendum govern the provision of the Service by Cott under this Addendum.

X Customer Acknowledgement: _______________________________________Date: _________________

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RECORDhub SERVICE ADDENDUM
This RECORDhub Service Addendum (“Addendum”) is by and between Valsoft Corporation Inc.,
dba Cott Systems (“Cott”) and County Auditor, Dallas County, Iowa (“Customer). This Addendum is being
“Executed” (signed) under the Terms and Conditions of Cott’s Master Agreement for Products and
Services.
RECORDhub offers online search access to the indexing systems of participating recording
jurisdictions where copies of publicly recorded index data and images (“Data”) are available through
subscriptions utilizing a user profile with various access options (“Service”). The Service provides the
Customer’s external internet search users (“Users”) with the ability to connect and subscribe to a software
search application which stores the Customer’s records on a shared infrastructure through the internet,
(“Cloud”). The Cloud based Service provides secure public internet access to Data of the Customer’s
choosing. Each recording jurisdiction has their own fee schedule that adheres to their State, and their
local statues. Incorporating Data from many jurisdictions allows Users to receive both the convenience
and the value of substantial amounts of Data in one location, combined with one centralized accounting
for subscription and search activity.
TERMS AND CONDITIONS
1.

Term. This Addendum will begin when it is signed (“Executed”) by Customer and be binding for the
full period the Service is active (“Term”).

2.

Anti-Virus Protection. Customer is required to have current anti-virus protection on all servers and
stations that update the Service with Data.

3.

Data Presented. 3. Data Presented. Customer acknowledges and agrees that Customer is responsible
for complying with all applicable laws regulating the disclosure of private, sensitive or personal
information within the Customer Data. Cott exercises no control over, and specifically rejects any
responsibility for the form, content, accuracy, completeness or quality of the Customer Data passing
through, obtained through or resident on the Service. Customer is responsible for determining which
Customer Data is available for searching or viewing of the Customer’s data and images on the Hosted
System, and which Customer Data contains Confidential Information. Although Customer will be
responsible for implementing and carrying out such standards, and Customer is responsible for any
data input errors, Cott shall promptly notify Customer if it becomes aware of any Customer Data that
contains unredacted or otherwise viewable Confidential Information.. Data available consists of
records that the Customer has indicated are available for general public viewing via the service. These
steps are performed and controlled by the Customer at each individual recording jurisdiction and are
not within the control of Cott. Customer will permit Cott to include in the viewable portion of the
search site customary terms of use applying to Customer’s Users, and any provisions reasonably
required by Cott as needed. Cott acknowledges Data or search results from the Service are not an
official record. Users. Use of the Service will be subject to Terms of Use and other conditions set forth

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on the site. Customer will address support queries from Users as it relates to Data content or
explanation of search. Customer is required to designate a primary support contact in their office with
whom Cott Customer Support personnel may interact. Cott will support site access queries from Users
specifically with subscriptions as it relates to access and delivery of Data, Cott is NOT responsible for
addressing queries from Users about searching data or interpreting any Data. Cott is responsible for
establishing, managing and monitoring accounts with such Users and will require all Users to agree to
and abide by terms of use containing terms reasonably acceptable to Cott in connection with the use
of Customer’s system. Cott and Customer agree that Users are not permitted to copy Data in a bulk
scraping fashion using a software program (aka data mining). Cott cannot control or eliminate such
activity though does take reasonable steps to monitor against and block such activity to protect
internet bandwidth capacity and the Customer’s Data.
4.

Ownership of Service and Data. Nothing in this Addendum shall be construed to grant Customer any
ownership right in the Service, domain name for RECORDhub or written materials (“Documentation”).
Cott and Customer agree that Cott is the owner of the Service. Customer is the owner of the
Customer’s Data stored by the Service. Cott will have sole authority regarding the design, look and feel
of the RECORDhub site. Customer grants Cott the right and license to use, publish and display
Customer’s name, mark or other symbol of office on or in association with the Service and any
advertising or associated marketing materials, which shall only be presented in a form approved by
Customer. Customer grants Cott a worldwide right and license to use, reproduce, distribute, transmit
and publicly display Data in connection with the RECORDhub Service and operation of the Service. The
Service is hosted on behalf of the Customer by Cott. Customer Data shall not be used by Cott to train
any artificial intelligence that Cott may currently use or may use in the future, without the express
written permission of Customer.

5.

Disclaimer of Warranty. RECORDHUB AND THE DATA ARE PROVIDED ON AN “AS IS, AS AVAILABLE”
BASIS. COTT DISCLAIMS ANY AND ALL RESPONSIBILITY OR LIABILITY FOR THE ACCURACY, CONTENT,
DISCLOSURE, COMPLETENESS, LEGALITY OR RELIABILITY OF DATA DISPLAYED AS A RESULT OF THE
USE OF THE SERVICE. EXCEPT AS SPECIFICALLY SET FORTH HEREIN, NEITHER COTT NOR ANY OF ITS
VENDORS MAKES ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED,
WITH RESPECT TO THE SERVICE, OR THE OTHER PRODUCTS OR SERVICES PROVIDED BY COTT OR THE
FUNCTIONALITY, PERFORMANCE, RELIABILITY, COMPLETENESS, TIMELINESS, SECURITY OR RESULTS
OF USE THEREOF. WITHOUT LIMITING THE FOREGOING, EXCEPT AS SPECIFICALLY SET FORTH
HEREIN, NEITHER COTT NOR ANY OF ITS VENDORS WARRANTS THAT THE SERVICE, OR THE OTHER
PRODUCTS OR SERVICES PROVIDED BY COTT OR THE OPERATION THEREOF ARE OR WILL BE
COMPLETE, ACCURATE, ERROR-FREE, UNINTERRUPTED OR SECURE OR MEETS OR WILL MEET
CUSTOMER’S REQUIREMENTS.

6.

Service Availability. Excluding certain conditions such as those listed below, Cott commits to provide
99.5% uptime for the Service during each calendar quarter of the Term, excluding regularly scheduled
maintenance times. Conditions that are not covered under Service Availability include: a) Connectivity
provided by User’s internet service provider; b) Uptime/reliability of User’s network; c) Uptime of

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User’s hardware; d) Scheduled outages or Maintenance; e) Unexpected interruption due to an
unauthorized third party intrusion; f) Any problems with network providers, such as: network
applications, equipment, omissions of network provider, local provider service interruptions. The
above conditions are provided as examples and do not represent all possible conditions.
7.

Service Maintenance. Regular maintenance of the Service by Cott is required. The maintenance time
will be communicated to Users and is completed during non-working hours, typically scheduled to
occur at night and/or on the weekend. Cott also reserves the right to interrupt the Service for
unscheduled maintenance when necessary and only interrupt the Service during normal work hours
when absolutely necessary.

8.

Service Updates. Updates to maintain and optimize the performance of the Customer’s land records
software will be scheduled by Cott. These updates may also include software enhancements. The
Customer will accept and receive all updates in order to continue using the RECORDhub Service.

9.

Security and Data Protection. 10.9. Security and Data Protection. Cott implements numerous
security and data protection procedures within Cott’s data center to protect Customer’s Data. These
procedures include: a) Active/passive firewall configuration to prevent unapproved port access; b) Use
of core configuration to reduce server security attack surface; c) Host Intrusion Detection System
(HIDS) to monitor suspicious activity; and, d) Backup strategies storing multiple copies of Customer’s
Data on varied technology solutions at different locations. While Cott is diligent in using multiple
procedures to prevent unauthorized access to protected Data, Customer acknowledges that it is
virtually impossible to eliminate this risk one-hundred percent (100%) of the time due to the public
nature of the internet. Notwithstanding any other provision of this Addendum or the Master
Agreement, in the event Cott’s gross negligence or intentional misconduct causes the loss of Customer
Data, and/or a breach that exposes Customer Data, such gross negligence or intentional misconduct
shall be considered a material breach of the Master Agreement.

10. Defect Warranty.

Cott warrants that the Service will perform as intended. Should Customer identify
a deficiency, Customer shall give Cott prompt notice. If Cott determines that the Service is not
performing as intended, Cott will remedy the deficiency. Cott will be afforded a commercially
reasonable period of time to remedy the error and will not be considered in breach if Cott commences
to cure, and diligently proceeds towards the remedy of, the deficiency within such period. The
foregoing are Customer’s sole and exclusive remedies for breach of this warranty. This warranty is
expressly contingent upon proper use and application of the Service at all times. The warranty does
not apply if malfunctions or errors are caused by defects in User’s associated equipment, non-Cott
software, networks, or a deficiency in Customer’s internet link.

11. Training. Cott will make available through the Service online user help instructions and documentation

as deemed applicable by Cott in connection with the Service.

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12. Fees. Customer shall only be responsible for the Cost of the Service as specified on the Order Summary

page. There shall be no change to the Cost of the Service without an separate written amendment or
addendum executed by the parties.
13. Termination. In the event of any Service termination, no refunds to Users will be made. Customer is

entitled to receive payment for Services through date of service termination.

X Customer Acknowledgement: ___________________________________Date: _________________

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RENEWAL SERVICES ORDER SUMMARY
RENEWAL TERM: 7/1/2026 THROUGH 6/30/2029
Resolution3 Modules:
SEARCH ONLY ACCESS
ADJUSTED User Licenses:
1 user (reduced from 9)

Total Size

Services Included:

(Storage Factors):

RECORDhub -new deployment
205 GB Total R3
58 GB Total OIB

Online Index Books

Deployment. Hosted Deployment.
Assumptions and Requirements
• Customer has continued and historical access of Auditor and Recorder’s Online Index Books
documents and Resolution3 data.
• Customer has a right to use the software for term specified.
• Customer will continue to designate one point of contact in their office to communicate information
to Cott.
• Customer’s proper use of software and compliance to all operating instructions.
• Customer is responsible for data entry standards or rules.
• Grade of internet connection at the Customer site and its degree of dedication to Cott product(s)
affects the overall performance.
• Authorized access to Cott systems products (excluding Search) is limited to Dallas County, Iowa
employees, no access may be granted to third-party suppliers.
• Customer acknowledges and agrees that Customer, and not Cott, will provide Customer Service for
end-users. Cott agrees to train Customer’s staff to enable them to provide Customer Service to
end users. In the event further assistance is needed, the Customer agrees to remain the first point
of contact for end-user and Customer will contact Cott to resolve the issue on end-user’s behalf.
Software Assurance
•
•

Software Assurance allows unlimited phone support and unlimited remote support.
Software Assurance provides software patches and releases to the current version of our software
to increase speed, improve efficiencies, and the ease of operation for you and your staff.

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Lease Fees | Schedule of Payments | Service Term 3 Year
Annual July Invoice

¹ $8,820 / per year.

TERM: The current term and fee(s) effective through 6/30/2026.
¹ the new three (3) year contract term and fee(s) to be effective from 7/1/2026 through 6/30/2029.
Approval is desired by Cott Systems ASAP so that Dallas County site is in compliance with Federal ADA
guidelines. Would like Approval by June 30th so that our software engineers can schedule conversion

X Customer Acknowledgement: ____________________________________ Date: ________________

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RECORDhub ORDER SUMMARY
NOTICE:
RECORDhub is Cott’s newest Search technology. RECORDhub is replacing the older technology used in
eSearch, which is currently being used both internally in your office and externally by your
customers. RECORDhub has features that go beyond what is capable in eSearch, is ADA compliant, and
Cott currently has over 120 municipalities successfully using the software. The migration of your data to
RECORDhub will be completed for your County at no charge.
1.

RECORDhub Gateway. (no eCommerce).

2.

Software Applications. Hosted Resolution3, Online Index Books.

3.

Implementation, Setup Fees. Included. $0.

4.

Customer Support. Cott Customer Support is included with the Service.

5.

Term. Contract term to be coterminous with Online Index Books System term.

EXHIBIT FOR
RECORDhub SUBSCRIPTIONS AND RATES

Subscription Plan

Subscription
Fee

Document
Viewing

Image Prints
or Downloads
(per document)

Search Results
Prints or
Downloads

Time Spent
Searching

Complementary Public Access Subscription
Complimentary

$0

Unlimited

$0

Unlimited

Unlimited

Free Secure Subscription For Government Users
Unlimited Government $0

Unlimited

$0

Unlimited

Unlimited

X Customer Acknowledgement: ____________________________________ Date: ________________

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OPTIONAL – RESOLUTION3 TRAINING
Optional Products | Services [fees below are in addition to other stated fees]
Please choose ONE box in this section.
Resolution 3 Training – Indexing
•
•
•
•

Remote overview training on aspects of indexing
Overview of editing document indexing
General maintenance and reporting
Administrative Features- Exporting and printing

Training is during the normal work week Monday through Friday, and during the hours of 8:00 am to
5:00 pm Eastern time.
Assumptions and Requirements
• Remote training estimated at up to three (3) hours.
• Customer will designate one point of contact in their office to communicate information to Cott.
• All trainees must be available for attendance for the scheduled training session.
• Cott will provide customer access to the video from the original training session.
• Customer to provide high speed internet access, telephone access, and an area away from the
front counter.
Project Fees | Schedule of Payments
Invoice upon receipt of signed contract

² $750

² the above project fees covers up to 3 hours of training; additional training is available at the cost of $250 per hour, which
shall only be provided by a written amendment to this document executed before any additional training may commence.

 ADD Resolution3 Training
 DO NOT ADD Training

X Customer Acknowledgement: ___________________________________Date: _________________

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SPECIFICATION SHEET
Station specifications are for running Cott Systems programs.
When purchasing hardware, we recommend you consider all software you plan to use.

Minimum Requirements

Recommended

Workstations
Intel Core i5 3GHz
Solid State Drive
8GB RAM
22” Widescreen Monitor w/Adjustable Stand

Workstations
Intel Core i5 3GHz
Solid State Drive
16GB RAM
22” Widescreen Monitor w/Adjustable Stand

Dual Monitor Workstations
Intel Core i5 3 GHz
Solid State Drive
8GB RAM
22” & 20” Widescreen Monitors w/Adjustable
Stand
256MB, Dual Monitor Graphics Chipset/Card

Dual Monitor Workstations
Intel Core i5 3 GHz
Solid State Drive
16GB RAM
22” & 20” Widescreen Monitors w/Adjustable
Stand
256MB, Dual Monitor Graphics Chipset/Card

Search Stations
Intel Celeron Processor 2.0 GHz
Solid State Drive
4GB RAM
24” Widescreen Monitor w/Adjustable Stand

Search Stations
Intel Celeron Processor 2.0 GHz
Solid State Drive
8GB RAM
24” Widescreen Monitor w/Adjustable Stand

Network Infrastructure - Not provided by

Network Infrastructure - Not provided by

Cott
Broadband High-Speed Access
300 Kbps per PC w/low latency (<100ms)

Cott
Broadband High-Speed Access
500 Kbps per PC w/low latency (<100ms)

Firewall
Enterprise Class Firewall capable of providing
300 – 500 Kbps per PC

Firewall
Enterprise Class Firewall capable of providing
300 – 500 Kbps per PC

Network Switch
Unmanaged Gigabit Switch

Network Switch
Managed Gigabit Switch

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The peripherals listed in the following section have been tested successfully with our software. Due to
the abundance of peripherals available in the market place, additional peripherals not listed may be
compatible with our software. If you have questions regarding peripherals not listed, please contact
your sales representative for additional guidance.*

Peripheral Devices
**

Printers
High capacity: HP LaserJet M611dn
Low capacity: HP LaserJet M406dn
Scanners
ADF:
Fujitsu fi-8170 – Max paper size 8 ½ x 14 (Legal)
Fujitsu fi-7600 – Max paper size 11 x 17 (Ledger)

ADF + flatbed:
Fujitsu fi-8270 – Max paper size 8 ½ x 14 (Legal)
Fujitsu fi-7700 – Max paper size 11 x 17 (Ledger)
Specialty Fee Devices†
Label Printer:
Zebra ZD421 - ZD4A043-301M00EZ (300 dpi
model) (spare recommended)
Zebra ZD620
Zebra ZD621

*All peripherals have been tested in a physical environment with direct connection via USB or network IP address. We do
not test or support peripherals in a virtual PC environment or as network shared peripherals.
**Printer drivers for reports should be set to black and white to prevent using color ink in multicolor printers.
†Specialty fee devices listed are optional, but specific for Cott Software. Use of other specialty fee devices may produce

undesired results.

Operating Systems
Windows
Windows 10 Professional 64-bit – Supported
until 10/14/2025
Windows 11 Professional
Windows Server
Server 2016 – Supported until 1/11/2027
Server 2019 – Supported until 1/9/2029
Server 2022 – supported until 1/13/2032

Third Party Software*
Citrix Workspace
Remote Access Software – for server
access/management
Connectwise
AV Software† – known to work and not
interfere with Cott applications
SOPHOS Antivirus
Symantec Endpoint Protection

*As new versions of third-party software are regularly released, please verify that the latest version of third-party software

has been tested to be compatible with our software before purchasing.
†Please consult with Cott about configuration for file exclusions to prevent Cott software performance issues

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SERVICE LEVEL AGREEMENT FOR COTT SYSTEMS HOSTED SOLUTIONS
Service Level Commitment
Cott Systems commits to provide 99.5% uptime with respect to the Customer’s Service during each
quarter of the Term, excluding regularly scheduled maintenance times. Customer will be required to
accept updates, patches and new releases, whether to the Network Software or the Hosted System, that
Cott deems necessary or desirable in order to maintain or optimize the Service.
Certain conditions deemed to be not under Cott’s control shall not be covered under this Service Level
Agreement. These conditions include, but are not limited to:
• Connectivity provided by Customer’s ISP (example, the customer link)
• Uptime or reliability of Customer’s network
• Uptime of Customer’s hardware
• Unexpected interruption due to an unauthorized third-party intrusion
• Other scheduled outages
• Packet loss
• Problems with underlying network providers: network or applications, equipment of facilities,
acts or omissions of any underlying network provider, any use or user of the service authorized
by an underlying network provider, Force Majeure (see Addendum) or local access provider
outages or service interruption.

Scheduled and Unscheduled Maintenance
Regularly scheduled maintenance does not count as downtime. Maintenance time is regularly scheduled
if it is communicated in accordance with the notice section set forth below at least two full business
days in advance of the maintenance time. Regularly scheduled maintenance time will typically be
scheduled a week in advance, scheduled to occur at night on the weekend, and take less than 10 hours
per quarter. Cott Systems provides notice that every Sunday night from 10:00 PM - 10:30 PM EST is
reserved for routine scheduled maintenance as needed.
Cott Systems reserves the right to take down the service for unscheduled maintenance at any time. Such
unscheduled maintenance will be counted against the uptime guarantee.

Updates and Notices
This Service Level Agreement may be amended by Cott Systems only after providing 30 days advance
notice. Notice will be communicated to the person designated as Administrator of your system or of
your Cott System’s account. Notices will be delivered by e-mail, and on the authentication screen of
your software portal.
Customer is to accept /receive updates as Cott deems necessary to appropriately maintain & optimize
the hosted environment. This will help us keep customers on the same version in this environment.
Customer is responsible for antivirus protection on stations that update the hosted site with index data
and/or images.

-

2800 Corporate Exchange Dr., Suite 300, Columbus, Ohio 43231 I www.cottsystems.com I (800) 234-2688

Page | 22 of 24

Dallas County, Iowa

CD~

sy!item!i

Services Cott Provides
• Management of server infrastructure to support the Cott software applications in the hosted
environment, including:
o
o

•

Assure maintenance and warranty coverage.
Manage all security and software updates for all hardware and systems contained
within the hosted environment.
o Manage disaster recovery backups.
o Maintain high availability & redundancy.
Support access and utilization of the Cott software applications in the client’s environment,
including:
o
o

Troubleshooting of Citrix issues.
Assisting Customer’s IT resources in resolving issues with printers, scanners,
workstations, etc.

Services Customer Provides
• Equipment in the Customer’s office, and inclusive of managing antivirus software provisions.
• Manage and support in the Customer’s office all configuration of network, internet, firewall, and
other client-owned technology.
• Communicate details on all users who need access to the Cott solution.
• Maintain backups of all data and systems not part of the Cott hosted environment.

-

2800 Corporate Exchange Dr., Suite 300, Columbus, Ohio 43231 I www.cottsystems.com I (800) 234-2688

Page | 23 of 24

Dallas County, Iowa

CD~

sy!item!i

CUSTOMER SUPPORT EXHIBIT
Customer Support Structure
Our automated system directs incoming Customer calls to the appropriate Customer Support Specialist.
Customer Support is organized into product centric teams. This structure allows each Specialist to
develop expertise in a concentrated area of Cott’s vast offerings. Team members are encouraged to
work together to resolve issues and use all resources available to answer your questions timely and
accurately.
Contacting Customer Support
Cott Customer Support is available using any of the follow methods:
•
CUSTOMER SUPPORT PORTAL: https://valsoft-cottsystems.na4.teamsupport.com
o Customers can submit tickets, track support requests, and browse our knowledge base
of information with how-to instructions.
•
•
•

TOLL FREE HOTLINE: 800‐588‐COTT
EMAIL: [email protected]
FAX: 866-540-1072

Escalation Procedures
If you are not satisfied with the service provided by Cott’s Customer Support Specialists, please let us
know. We have weekly meetings to discuss Customer input and determine what is needed to improve
our support processes. Please contact Cott’s Customer Operations Manager to discuss matters of
concern:
•

Noah Davis
Customer Operations Manager
Office: 800-234-COTT, Ext. 102
Email: [email protected]

-

2800 Corporate Exchange Dr., Suite 300, Columbus, Ohio 43231 I www.cottsystems.com I (800) 234-2688

Page | 24 of 24

ITEMS TO INCLUDE ON AGENDA
DALLAS COUNTY, IOWA
Not to Exceed $8,500,000 General Obligation Subordinate Local Option Sales and Services Tax
Bonds, Series 2026


Resolution Directing the Acceptance of a Proposal to Purchase Not to Exceed
$8,500,000 General Obligation Subordinate Local Option Sales and Services Tax Bonds,
Series 2026; and Approving the Form and Authorizing Execution of a Bond Purchase
Agreement.

NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE
CHAPTER 21 AND THE LOCAL RULES OF THE COUNTY.

August 18, 2026

The Board of Supervisors of Dallas County, State of Iowa, met in _______________
session, in the Board Room, 800 Court Street, Adel, Iowa, at __________ _____.M., on the
above date. There were present Chairperson _______________, in the chair, and the following
named Board Members:
__________________________________________________
Absent: ___________________________________________
Vacant: ___________________________________________

*******

-1-

RESOLUTION 2026-0103
Board Member ____________________ introduced the following Resolution entitled
"RESOLUTION DIRECTING THE ACCEPTANCE OF A PROPOSAL TO PURCHASE NOT
TO EXCEED $8,500,000 GENERAL OBLIGATION SUBORDINATE LOCAL OPTION
SALES AND SERVICES TAX BONDS, SERIES 2026; AND APPROVING THE FORM AND
AUTHORIZING EXECUTION OF A BOND PURCHASE AGREEMENT" and moved that it
be adopted. Board Member ____________________ seconded the motion to adopt, and the roll
being called thereon, the vote was as follows:
AYES: ___________________________________________
___________________________________________
NAYS: ___________________________________________

Whereupon, the Chairperson declared the Resolution duly adopted as follows:
RESOLUTION NO. ___________
RESOLUTION DIRECTING THE ACCEPTANCE OF A
PROPOSAL TO PURCHASE NOT TO EXCEED $8,500,000
GENERAL OBLIGATION BONDS, SERIES 2026; AND
APPROVING THE FORM AND AUTHORIZING EXECUTION
OF A BOND PURCHASE AGREEMENT
WHEREAS, Dallas County, sometimes hereinafter referred to as the County, is a
political subdivision duly incorporated, organized and existing under and by virtue of the
Constitution and laws of the State of Iowa; and
WHEREAS, it is deemed necessary that the County should enter into a Bond Purchase
Agreement and borrow the amount of not to exceed $8,500,000 as authorized by Chapter 423B,
Code of Iowa as amended; and
WHEREAS, a proposal has been received from D.A. Davidson & Co. of Des Moines,
Iowa; and
WHEREAS, it is the intention of this Board of Supervisors to enter into a Bond Purchase
Agreement in accordance with said proposal dated August 18, 2026.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF
DALLAS COUNTY, STATE OF IOWA:

-2-

Section 1. That this Board of Supervisors does hereby accept the attached proposal of
D.A. Davidson & Co. of Des Moines, Iowa, and takes additional action to permit the entering
into of a Bond Purchase Agreement, in substantially the form attached hereto.
Section 2. The Chairperson and County Auditor are authorized and directed to proceed
on behalf of the County to enter into such Bond Purchase Agreement, to negotiate and finalize
the terms of the issue, to take all action necessary to permit the entering into of a Bond Purchase
Agreement on a basis favorable to the County and acceptable to the Purchaser, and to proceed to
meet the conditions of this accepted proposal, including execution of the final Bond Purchase
Agreement upon successful pricing.
PASSED AND APPROVED this 18th day of August, 2026.

Chairperson, Board of Supervisors

ATTEST:
County Auditor

(Include Form of Bond Purchase Agreement)

-3-

CERTIFICATE
STATE OF IOWA
COUNTY OF DALLAS

)
) SS
)

I, the undersigned County Auditor of Dallas County, State of Iowa, do hereby certify that
attached is a true and complete copy of the portion of the records of the County showing
proceedings of the Board, and the same is a true and complete copy of the action taken by the
Board with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Board and posted on a bulletin board or other prominent place easily accessible to the public
and clearly designated for that purpose at the principal office of the Board pursuant to the local
rules of the Board and the provisions of Chapter 21, Code of Iowa, upon reasonable advance
notice to the public and media at least twenty-four hours prior to the commencement of the
meeting as required by law and with members of the public present in attendance; I further
certify that the individuals named therein were on the date thereof duly and lawfully possessed of
their respective County offices as indicated therein, that no Board vacancy existed except as may
be stated in the proceedings, and that no controversy or litigation is pending, prayed or
threatened involving the incorporation, organization, existence or boundaries of the County or
the right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of the Board hereto affixed this __________ day of
_______________, 2026.
County Auditor, Dallas County, State of Iowa

(SEAL)
4938-2910-8677-1\16008-078

PO Box 44
1124 Willis Ave
Perry, IA 50220
TO: Board of Supervisors, Dallas County, Iowa (Acting as Trustees of Drainage District No. 8)
Date: July 6, 2026
Subject: Proposal for Professional Engineering Services: Options to Convert a tile line at Granger
Homesteads to a Public Drainage Facility
Project Overview
A private drain tile, installed approximately thirty years ago by the County Secondary Road
Department at the request of the adjacent landowners, and maintained by the County under a
recorded maintenance easement, collects surface and subsurface water from a mostly subdivided
residential area lying outside the boundary of Drainage District No. 8 (DD 8) and carries it to an
outlet in the DD 8 main open ditch. The area is mostly unorganized county land with some land in
City of Granger corporate limits and has been divided into numerous residential lots. The tile
presently drains both county secondary roads, state highway, and the residential lots.
This proposal presents three options under Iowa Code Chapter 468 for accomplishing that
objective, listed in AgriVia's order of recommendation, together with our estimated fees. Because
the benefited area lies outside DD 8, making the tile a public facility requires either bringing those
lands into DD 8 (Option 1) or organizing a new district over them (Option 2); alternatively, the
County may relinquish the line to the private landowners (Option 3).
Option 1 - Annex the Benefited Lands into DD 8 and Classify the Tile as a District Lateral
(Recommended)
Under Iowa Code §468.119, the Board, sitting as Trustees of DD 8, may annex the benefited lands
into the district and adopt the existing tile as a lateral of DD 8. The Board may do this unilaterally,
by resolution of necessity, with or without a petition from the affected landowners. The affected
landowners have no right of remonstrance against an involuntary annexation (§468.119(4)); the
Board is not required to obtain their consent.
The proceeding requires two engineering reports and two public hearings:
• Annexation report (§468.119): a report to the Board identifying the lands to be annexed
and specifying the character of the benefit each parcel receives, presented at a public
annexation hearing of those affected.
• Classification report (§468.38): a report by a three-member Classification Commission,
one civil engineer and two disinterested resident landowners appointed by the Board, that
classifies the annexed lands and establishes a schedule of assessments, presented at a
second public classification hearing. In practice the same commission prepares both
reports, and the two hearings are typically held back-to-back.

Granger Homesteads Tile Proposal

AgriVia

Page 1 of 4

Once the Board approves the annexation and the schedule, the tile becomes a lateral of DD 8. All
future repairs and maintenance are then paid according to that schedule, in proportion to benefit.
Because the lateral is carried on its own maintenance schedule, no other landowners in DD 8
subsidize its upkeep.
Because the line also drains the state highway and county secondary road, the Classification
Commission will apportion a share of benefit to the road right-of-way, payable from their Road
Funds under §468.43; the balance is assessed to the benefited residential lots. The County's
recorded maintenance easement should be conveyed to DD 8 so that the district holds the
maintenance right going forward (§468.126(6)).
The engineering costs of the proceeding may be advanced from the DD 8 general fund and, upon
completion, assessed against the new lateral's schedule, so those costs are ultimately borne by the
benefited lands, not by DD 8's other landowners.
This is the simplest, fastest, and least costly of the three options, and the one we recommend. We
have included the estimated cost below:
Service Item

Estimated Fee

Annexation Report (§468.119)

$2,500

Classification Report and Assessment Schedule (§468.38)

$2,500

Field Work, Commissioner Meetings, and Public Hearings

$3,000

Option 1 Total (Estimate Hourly)

$8,000

Option 2 - Organize a New Drainage District for the Benefited Lands
Alternatively, the benefited landowners (two or more) may petition to establish a new drainage
district over their lands under Iowa Code §468.6 and §468.8, with the same County Board serving
as its Trustees. The new district would own, maintain, and assess for the tile, producing essentially
the same end result as Option 1: a public facility supported by a benefit-based assessment schedule.
Establishing a district requires a landowner petition (§468.6, §468.8); a preliminary engineer's
report on the proposed district and improvement, including a preliminary classification of benefits;
a public hearing on establishment; and, if the district is established, a final classification of benefits
by the Classification Commission (§468.38).
Two differences from Option 1 are material. First, unlike annexation, the establishment of a new
district is subject to the landowners' right of remonstrance, a sufficient remonstrance by the
affected owners can block it. Second, because the new district would outlet into the DD 8 ditch, if
work is ever performed on the DD 8 ditch, the new district would be subject to an outlet charge, a
common-outlet assessment apportioned in proportion to benefit under §468.132, to help pay for
that work. This option may carry greater administrative overhead than Option 1, since it creates a

Granger Homesteads Tile Proposal

AgriVia

Page 2 of 4

separate district with its own board actions, records, and levy. We have included the estimated cost
of this option in the table below:
Service Item

Estimated Fee

Establishment proceedings (petition, notices, and hearings)

$2,500

Preliminary engineer's report on the proposed district

$5,000

Field work

$3,000

Final classification of benefits with the Commission (§468.38)

$2,500

Option 2 Total (Estimate Hourly)

$13,000

Option 3 - County Relinquishes the Tile to the Private Landowners
The County could decline to make the tile a public facility and instead vacate its recorded
maintenance easement, leaving the line as a private drain to be maintained by the private
landowners across whose property it runs and who benefit from it. This option requires no district
proceeding and essentially no engineering from AgriVia; if requested, we can assist the County
with the documentation to vacate the easement for a small cost.
It should be noted that responsibility for maintenance of the tile within the county road right-ofway will still rest with the Secondary Roads department.
Conclusion and Recommendations
• Recommendation: We recommend Option 1. It achieves the County's objective, shifting
maintenance to the benefiting lands, at the lowest cost, with the least delay, and with no
landowner right of remonstrance.
• Basis of Fees: All estimates are all-inclusive, covering professional time, materials,
printing, and travel, and assume one public hearing per required procedure. Additional
services requested by the Trustees beyond the standard scope will be billed at our allinclusive rate of $100 per hour.
• Road-Fund Apportionment: Because the tile also drains the county secondary road and
state highway, Iowa Code §468.43 requires that a share of benefit be apportioned to the
road right-of-way and paid from their funds. The road's share cannot lawfully be assessed
to the residential lots.
• Tax Status: No Iowa Sales or Use Taxes apply to these professional services.
Next Steps
We would be glad to attend an upcoming Board meeting to present this proposal in person, walk
the Board through the statutory process for each option, and answer any questions regarding the
impact on landowners and on the Secondary Road Fund.

Granger Homesteads Tile Proposal

AgriVia

Page 3 of 4

Sincerely,
Jacob Hagan, P.E.
[email protected]
712-250-4318

Granger Homesteads Tile Proposal

Tyler Buman
[email protected]
712-579-5296

AgriVia

Page 4 of 4

1/ 2"IR
W/CAP

LOCATION SURVEY
OF FENCELINE AND GRAVEL
ACCESS ROAD

#2592

FENCELINES NOT TO SCALE

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LOT 6
63677 SQ FT

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R=1482.70'
f1=4'41'56"
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GRAPHIC SCALE
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I hereby certify that this land surveying document was
prepared and the related survey work was performed
by me or under my direct personal supervision and
that I am a duly licensed Professional Land Surveyor
unde~ the laws 9"J h State of Iowa.

., ,

30

7-3>-~

Mark A. Fowler License number 14074
My license renewal dote is December 31, 2026.
Pages or sheets covered by this seal: THIS PAGE ONLY

FOWLER CONSULTING, L.L.C.

LEGEND
0

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p

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M
IR

FOUND MONUMENT AS NOTED
SET 5/8" X 24" REBAR WI TH
YELLOW CAP #14074
UNLESS NOTED
PLATTED DISTANCE
RECORDED DISTANCE
MEASURED DISTANCE
IRON ROD

1155 ELMWOOD LANE
EARLHAM, /OWA 50072
(515) 491-2617

www.jowlereonsultingllc. com

of PLANNING and DEVELOPMENT
DALLAS OFFICE
Da v id Ho c k e t t, Dire c t o r
~
~
Date:

Monday, August 10, 2026

To:

Dallas County Board of Supervisors

From: David N. Hockett, AICP
Director of Planning & Development
RE:
Access Easement vs Subdivision Recommendation for Lot 6
_____________________________________________________________________________________
I’ve been asked to provide a brief overview of easement vs subdivision of the County owned access
to the Dallas County Fairgrounds from Fairground Road along Lot 6 of the Sande Addition.
Subdividing the existing gravel driveway from Lot 6 may create some issues with the county owned
parcel. Carving out a narrow access strip creates an irregular lot, permanently reducing Lot 6's
buildable footprint and setback (building / not zoning) flexibility
Keeping Lot 6 intact may improve its
marketability. Retaining ownership
to the driveway provides any future
buyer with a legally established
secondary
access
point
to
Fairground Road, an access that
would likely not be granted on the
remaining
lot,
based
on
observations in the area. In
industrial or heavy commercial
development developments, a
secondary entrance for freight or
separated traffic is a highly desirable
feature that may boosts property
value.
Fiscally, transferring fee title to the I
assume tax-exempt fairgrounds permanently removes the driveway acreage from the property tax
rolls. While the footprint is admittedly very small, preserving all taxable land within Lot 6 ensures the
entire parcel remains on the commercial tax rolls upon its future sale to a private entity.
Ultimately, an easement structure fully satisfies the fairgrounds' access needs while strictly
protecting the County's financial, fiscal, and developmental interests. As part of any sell, if the
easement option is selected, I would strongly suggest a shared maintenance agreement be drafted
into the sale to ensure that both parties share responsibly to the ongoing maintenance of the
property.

800 Court Street, Suite 220 | Adel, IA 50003 | 515-993-5819 | www.dallascountyiowa.gov