The Docket · Government Meeting · DKT-2026-003495

On the agenda: Keokuk Amended Agenda for the Council Meeting of October 1, 2026 including backup — Data Center (Oct 1)

Past ⚠ Agenda Watch Keokuk, Iowa · Thursday, October 1, 2026 — 4 weeks ago

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The published agenda for the October 1, 2026 meeting contains: "Data Center". The meeting has passed. The agenda stays here as a permanent public record.

WhenThursday, October 1, 2026
Check the agenda document for the meeting time.

WhereKeokuk, Iowa

BodyAmended Agenda for the Council Meeting of October 1, 2026 including backup

Money$ 216.55 was at stake

On the record“Data Center”

The agenda, word for word

Government public record — the full text of the published document, archived October 3, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

62 pages · scroll to read

Page 1 of 62

AMENDED
AGENDA
CITY COUNCIL MEETING
October 1, 2026
Keokuk City Council Chambers
501 Main Street
5:30 P.M.

Call to Order.

Pledge of Allegiance:

Roll Call.

Mayor’s Report:

Citizens’ Comments:

Consent Agenda.
● Minutes of the Regular Council meeting of September 17, 2026;
● Resolution Approving a Liquor License for Southside Boat Club, 625 Mississippi
River Drive, Class F Retail Alcohol License – effective October 31, 2027;
● Resolution Approving a Liquor License for Aldi Inc. #15, 3379 Main Street, Class B
Retail Alcohol License – effective November 7, 2026;
● Appointment of Evan Printy to the Grand Theatre Commission, term to expire
November 5, 2029;
● Motion to pay bills and transfers listed in Register No.’s 5565-5567;

Consider resolution approving supplemental agreement for Airport Terminal Building Project.

Consider resolution approving MOU with Windstream Communications, LLC.

Consider resolution awarding a contract to W. L. Miller Company for North 4th Street from
Franklin to Orleans Avenue Mill & Fill Project.

10.

Consider resolution issuing a certificate of completion for the South 18th Street reconstruction
project.

11.

Consider resolution approving efforts for release of Federal Interest in the RBEG Revolving
Loan Fund.

12.

Consider resolution approving release of agreement and mortgage and covenant of use.

13.

Council Liaison Reports:

14.

Staff Reports:

15.

Adjourn Meeting.

Page 2 of 62

MINUTES
CITY COUNCIL MEETING
September 17, 2026
501 Main Street
5:30 P.M.
The City Council of the City of Keokuk met in regular session on September 17, 2026, at 501 Main Street. Mayor Mark Smidt called the
meeting to order at 5:30 p.m. There were six council members present, three absent. Tyler Walker, Kathie Mahoney, Doug Matlick, Devon
Dade (entered at 5:41 p.m.), Michael Greenwald, and Roger Bryant were present. Todd Marshall, Steve Andrews, and Matt VanBerkum
were absent. Staff in attendance: City Administrator Jim Ferneau, City Clerk Celeste El Anfaoui, Public Works Director Brian Carroll,
Community Development Director Pam Broomhall, and Police Chief Zeth Baum.
MAYOR’S REPORT: Mayor Smidt read a Proclamation declaring the month of October 2026 Domestic Violence Awareness Month.
Mollie McKibben, development coordinator, and Hannah Lynch with DVIP/RVAP informed of services they provide and upcoming
events.
Motion made by Greenwald, second by Mahoney to approve the agenda, including the consent agenda. (6) AYES, (0) NAYS. Motion
carried.
● Minutes of the Civil Service meeting of September 1, 2026, and the Certified List for
Keokuk Police Department;
● Minutes of the Regular Council meeting of September 3, 2026;
● Minutes of the Civil Service meeting of September 9, 2026, and the Certified List for
Keokuk Fire Department;
● Cash Receipts & Treasurer’s Report for August 2026;
● RESOLUTION NO. 173-2026: Approving a Liquor License for Dollar General
#2385, 300 Main Street, Class B Retail Alcohol License – effective September 21,
2026;
● RESOLUTION NO. 174-2026: Approving a Liquor License for American Legion,
Keokuk Post #41, 727 Main Street, Class C Retail Alcohol License – effective
September 28, 2026;
● Motion to pay bills and transfers listed in Register No.’s 5562-5564;
Motion made by Bryant, second by Walker to approve the following proposed RESOLUTION NO. 175-2026: “A RESOLUTION
APPROVING THE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2026.” (6) AYES, (0) NAYS.
Motion carried.
Motion made by Matlick, second by Dade to approve the following proposed RESOLUTION NO. 176-2026: “A RESOLUTION
APPROVING MASTER AGREEMENT FOR PROFESSIONAL SERVICES INCLUDING TASK ORDER 1 REGULATORY SUPPORT
SERVICES WITH HDR ENGINEERING, INC. FOR WASTEWATER REGULATORY COMPLIANCE.” (6) AYES, (0) NAYS. Motion
carried.
Motion made by Bryant, second by Mahoney to approve the following proposed RESOLUTION NO. 177-2026: “A RESOLUTION
ACCEPTING THE RETURN OF PROPERTY LOCATED AT 604 GRAND AVENUE, KEOKUK, IOWA.” (6) AYES, (0) NAYS. Motion
carried.
Motion made by Greenwald, second by Walker to approve the following proposed RESOLUTION NO. 178-2026: “A RESOLUTION
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH IOWA ECONOMIC DEVELOPMENT AUTHORITY NUISANCE
PROPERTY AND ABANDONED BUILDING REMEDIATION FUND.” (6) AYES, (0) NAYS. Motion carried.
COUNCIL LIAISON REPORTS: Mahoney thanked and recognized first responders for the quick response and service related to the
accident on bridge earlier in the day. Greenwald informed a public safety meeting will take place in October.
STAFF REPORTS: Baum informed the Council that Trick-or-Treat will be held on October 31, 2026, from 5:00 p.m. to 7:00 p.m. and
that the First Stop location will remain the same as in prior years on Grand Avenue. Carroll reported that South 10th Street is now complete
and open and that Phases 1 and 2 of the Bel Air project are complete. He noted that completion of the remaining work may need to be
pushed into spring 2027. Carroll also provided an update on the Public Safety Building roof and informed the Council that a Public Works
Committee meeting will be scheduled soon. Broomhall provided an update on new Project Coordinator Rachel Welker. Ferneau reminded
the Council of the goal-setting session scheduled for September 26 from 8:00 a.m. to 12:00 p.m. and provided reminders regarding the
upcoming Data Center meetings.

Page 3 of 62

RESOLUTION NO.
A RESOLUTION APPROVING A CLASS F RETAIL ALCOHOL LICENSE FOR
SOUTHSIDE BOAT CLUB, 625 MISSISSIPPI RIVER DRIVE
WHEREAS, Application has been made by Southside Boat Club, for a Class F
Retail Alcohol License with Outdoor Service for Southside Boat Club, 625 Mississippi
River Drive; AND
WHEREAS, Iowa Code Chapter 123 and Section 4.16.030 of the Keokuk
Municipal Code require that the City Council conduct a formal investigation into the good
moral character of the applicant; AND
WHEREAS, such an investigation has been conducted.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF KEOKUK, IOWA:
THAT, Southside Boat Club has been found to be of good moral character and
meets the requirements of Section 123.40 of the Code of Iowa; and that the Class F Retail
Alcohol License with Outdoor Service for Southside Boat Club, 625 Mississippi River
Drive, effective October 31, 2026, be approved and endorsed to the Iowa Alcoholic
Beverage Division.

Passed this 1st day of October 2026.

CITY OF KEOKUK, LEE COUNTY, IOWA

By: ____________________________________
Mark Smidt, Mayor

ATTEST: ________________________________
Celeste El Anfaoui, City Clerk

Page 4 of 62

RESOLUTION NO.
A RESOLUTION APPROVING A LIQUOR LICENSE FOR ALDI, INC. #15
3379 MAIN STREET
WHEREAS, Application has been made by Aldi, Inc., for a Class B Retail Alcohol
License for Aldi, Inc. #15, 3379 Main Street; AND
WHEREAS, Iowa Code Chapter 123 and Section 4.16.030 of the Keokuk
Municipal Code require that the City Council conduct a formal investigation into the good
moral character of the applicant; AND
WHEREAS, such an investigation has been conducted.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF KEOKUK, IOWA:
THAT, Aldi, Inc. has been found to be of good moral character and meets the
requirements of Section 123.40 of the Code of Iowa; and that the Class B Retail Alcohol
License for Aldi, Inc. #15, 3379 Main Street, effective November 7, 2026, be approved
and endorsed to the Iowa Alcoholic Beverage Division.

Passed this 1st day of October 2026.

CITY OF KEOKUK, LEE COUNTY, IOWA

By: ____________________________________
Mark Smidt, Mayor

ATTEST: ________________________________
Celeste El Anfaoui, City Clerk

Page 5 of 62

PAYMENT OF THE FOLLOWING CLAIMS FOR THE CITY ARE APPROVED AND CLAIMS
FOR THE LIBRARY AND AIRPORT ARE ACKNOWLEDGED FOR THE PURPOSE OF
PAYING THE SEMI-MONTHLY BILLS FOR THE COUNCIL MEETING OF OCTOBER 1, 2026.
REGISTER NO. 5565
AMI PIPE & SUPPLY
PARTS/SUPPLIES WWTP
JIM BAIER, INC
PARTS
RIVER CITY PARTS, INC.
PARTS
ACCESS SYSTEMS
SERVICE
KONE INC.
LABOR/EXPENSE/MATERIAL EXCHNGE
S. J. SMITH WELDING SUPPLY
INDUSTRIAL GAS WPC DEPT.
MICROBAC LABORATORIES, INC
WPC TEST SAMPLES
TASKE FORCE, INC.
SERVICE
MCFARLAND-SWAN OFFICE CITY
SUPPLIES
ALLIANT
SERVICE
THE CARDBOARD BOX
UPS CHARGES WWTP
HACH COMPANY
WPC LAB SUPPLIES
CENTURY LINK
SERVICE KPD & KFD
GREAT RIVER REGIONAL WASTE
SERVICE
MEYERS PLUMBING
MATERIAL/LABOR
SHOEMAKER & HAALAND
ENGINEERING SERVICES
MODJESKI & MASTERS, INC.
BRIDGE INSPECTION THRU AUG2026
VAN METER INDUSTRIAL
PARTS/SUPPLIES
KEOKUK CONTRACTORS, INC
CONTRACT WORK @ WWTP
HY-VEE, INC.
SUPPLIES
TRI-STATE WINDOW & POOL, INC
LIQUID CHLORINE/DEPOSIT WWTP
PER MAR SECURITY SERVICES
SERVICE
NORTH CENTRAL LABORATORIES
LAB SUPPLIES WRRF
KNAPHEIDE TRUCK EQ CENTER
RUBBER BED MAT STREET DEPT.
NIEMANN FOODS, INC./ACE
PARTS/SUPPLIES
ELLIOTT EQUIPMENT CO.
PARTS/FREIGHT SANITATION DEPT.
FASTENAL COMPANY
PARTS/SUPPLIES WWTP
FERGUSON ENTERPRISES LLC #1657
CREDIT ON ACCOUNT
DES MOINES STAMP MANUFACTURING
NOTARY STAMP
STANLEY CONSULTANTS INC.
PROFESSIONAL SERVICES WPC
ANDREW WHITAKER
TRAVEL PER DIEM LUNCH DES MOINES
LCL FARMS INC.
BIO SOLID SPREADING SEPT.2026
GRAINGER
PARTS WWTP
HILL'S PET NUTRITION SALES,INC
ANIMAL CONTROL SUPPLIES
THE J.P. COOKE CO.
PARTS/SUPPLIES ANIMAL SERVICES
STACEY J. HAWKINS
326 FULTON TREE SERVICES
SCHUMACHER ELEVATOR COMPANY
QUTRLY ELEVATOR MAINT. LIBRARY
PAT THOMPSON
2 PLAQUES
RAILROAD MANAGEMENT COMPANY
SEWER PIPELINE LICENSE FEES
LEE COUNTY TREASURER
14 FILING FEE SPECIAL ASSESSMT

$
216.55
$
329.25
$
96.83
$
225.00
$ 1,747.44
$
24.18
$ 2,707.00
$ 4,589.25
$
139.96
$ 17,600.66
$
161.85
$
75.59
$
275.15
$ 10,475.10
$ 1,233.87
$ 2,072.23
$ 1,160.00
$
262.06
$ 1,025.00
$
784.03
$
327.00
$
680.22
$
363.97
$
169.90
$
315.41
$ 1,326.96
$
243.78
$
(470.20)
$
55.00
$
69.88
$
22.00
$ 6,695.00
$
370.56
$
43.81
$
289.26
$
500.00
$
487.98
$
175.00
$
458.76
$
70.00

Page 6 of 62

BRITE-WAY WINDOW SERVICE
BRETT DAVIS
CARD SERVICES
D.I.A.L.ELEVATOR SAFETY BUREAU
WEST CENTRAL FS INC.
KLINGNER & ASSOCIATES, P.C.
ANC PEST SOLUTIONS INC.
RNJ'S DISTRIBUTION INC.
LIBERTY UTILITY IOWA
DOUG SEABOLD
INTERSTATE BILLING SERVICE,INC
ARMSTRONG TRACTOR LLC
RICOH USA, INC.
GPM ENVIRONMENTAL SOLUTIONS
COMMERCIAL CONTRACTING
SOUTHEAST IOWA GARAGE DOOR
JORDAN BARNES
AGRINEED, INC.
QUINCY MEDICAL GROUP
KUCKELMAN LAW OFFICE, P.C. AND
DOORS-N-MORE INC
RICOH USA, INC.
JOHNSON CONTROLS FIRE
STEVEN R LONG
PET WASTE ELIMINATOR
NEWBERRY LANDSCAPING LLC
DINGES FIRE COMPANY
NORRIS ASPHALT PAVING
QTPOD
TRI-STATE HEATING & ELECTRIC
POWER SERVICES COMPANY LLC
VERTICAL COMMUNICATIONS INC.
NAPA AUTO PARTS
PIERCE FENCE
BEN WYATT
GINA DEAN
DIRECT ANIMAL PRODUCTS
MIDWEST FABRICATION & WELDING
WALKER OUTDOOR SERVICES
BENJAMIN SPARROW
ELITE LAWN AND LANDSCAPE LLC
ACCESS SYSTEMS LEASING
CENGAGE LEARNING INC./GALE

REGISTER NO. 5566
SERVICE CITY HALL/LIBRARY
TRAVEL PER DIEM LUNCH DES MOINES
KEOKUK PUBLIC LIBRARY
PERMIT#11511 PUBLIC LIBRARY
BULK DIESEL
PUBLIC SAFETY ROOF REPLACEMENT
SERVICE KEOKUK PUBLIC LIBRARY
WATER + FUEL SURCHARGE
SERVICE
TOOL ALLOWANCE FY2026-2027
CREDIT ON ACCOUNT
PARTS
KEOKUK PUBLIC LIBRARY
PARTS/SUPPLIES WWTP
CONTRACT WORK
SERVICE CALL/CARD READER AIRPORT
MOVE K9 DOG HOUSE
5GAL LOVOL6 2X4D ESTER AIRPORT
SERVICE
SERVICE
COMM.STEEL INSUL.DOOR @ GRAND
KEOKUK PUBLIC LIBRARY
ANNUAL BILLING PUBLIC LIBRARY
CITY HALL JANITORIAL SERVICE
CASHE 25 HEADER CARDS
NUISANCE MOWINGS
KEOKUK FIRE DEPT.
1/2' SURFACE STREET DEPT.
KEOKUK MUNICIPAL AIRPORT
NUISANCE MOWINGS
LIFT STATIONS
LIQUID CHLORINE/DEPOSIT WWTP
PARTS
SERVICES KEOKUK LEVEE FLDCONTL
REIMB.FIRE TRAINING BUREAU
SERVICE/MATERIAL KPD PAINTING
STAINLESS STEEL KENNEL DOOR
POWER UNIT/SERVICE CALL AIRPRT
CRANE ASSIST TREE REMOVAL/RENT
GRAND THEATER JANITORIAL
NUISANCE CLEANUPS
SERVICE PUBLIC LIBRARY
SUPPLIES KEOKUK PUBLIC LIBRARY

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

230.00
22.00
9.69
175.00
38,479.34
6,014.50
150.00
61.24
1,107.27
64.20
(9.69)
2,232.00
70.09
14,036.00
1,958.83
2,146.00
250.00
219.60
577.46
350.00
6,129.50
120.00
1,096.40
600.00
90.00
720.00
16,619.49
1,595.88
21,876.85
480.00
4,233.71
270.60
425.90
13,998.00
54.26
775.00
3,515.00
6,881.90
12,330.00
325.00
5,620.00
194.77
122.01

Page 7 of 62

BOLTON & MENK, INC.
MICHELLE MORTIMER
ACCESS SYSTEMS LEASING
IMON COMMUNICATIONS, LLC
PAXTON HARMON
ASPELMEIER FISCH POWER ENGBER
SHADE TREE SERVICE CO.
DBT TRANSPORTATION SERVICES

REGISTER NO. 5567
KEOKUK/TIMEA ST ASPHALT RESURF
GRAND THEATRE MANAGER FEE
COPIER AGREEMENT KPD
SERVICE KEOKUK PUBLIC LIBRARY
PLAQUE WORK PARKS DEPT.
LEGAL SERVICES
2016 FORD REAR GLASS REPLACEMT
DRIVE SATA HARD MUN.AIRPORT

$ 90,337.50
$
400.00
$
273.71
$
296.60
$
600.00
$
90.00
$
353.22
$
540.79
$ 316,504.91

Page 8 of 62

) October 1,2026
'(#)- Brian Carroll, PWD
* )

Supplemental Agreement – Airport Terminal Building Project

# )" 7

('%)$#
McClure Engineering Co. originally provided Task Order No. 1, dated 12/19/2024, for the design and interior rehabilitation of the
existing airport terminal building. During the evaluation and design process, the condition of the existing structure was determined to
be unsuitable for rehabilitation. As a result, the project scope was revised to include the complete demolition of the existing terminal
building and foundation and construction of a new terminal building from the ground up.
The revised project scope requires additional engineering and administrative services. These services include design modifications,
environmental clearance, additional inspections and site visits, construction coordination and administration, and project closeout
activities associated with the additional supplemental grant funding.
The Supplemental Agreement provides compensation for the additional services as follows:
Part I: $3,750.00 – Lump Sum
Part II: $5,745.00 – Payroll, overhead, fixed fee, reimbursable expenses, and applicable sub-consultant costs
Part III: $1,985.00 – Lump Sum
TOTAL SUPPLEMENTAL AGREEMENT: $11,480.00

()(*))"

✔

# )" 305-750-6490

)! CAP PROJECTS-AIRPORT

"$*#)*) $864,000
)*!$()

$11,480

#'+'
*##$*'(

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Airport

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'$ )*"'

Page 9 of 62

#-%'+$*($*#!)$#(
)$#

)

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Staff recommends approval.

&*')$#

✔ 027,21

12$&7,215(48,5('

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:DUG:DUG :DUG$W/DUJH $W/DUJH:DUG:DUG:DUG:DUG

Page 10 of 62

RESOLUTION NO.
A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT FOR
AIRPORT TERMINAL BUILDING PROJECT
WHEREAS, McClure Engineering Co. originally provided Task Order No. 1, dated
12/19/2024, for the design and interior rehabilitation of the existing airport terminal
building; and
WHEREAS, during the evaluation and design process, the condition of the existing
structure was determined to be unsuitable for rehabilitation; and
WHEREAS, as a result, the project scope was revised to include the complete
demolition of the existing terminal building and foundation and construction of a new
terminal building from the ground up; and
WHEREAS, the revised project scope requires additional engineering and administrative
services. These services include design modifications, environmental clearance,
additional inspections and site visits, construction coordination and administration, and
project closeout activities associated with the additional supplemental grant funding; and
WHEREAS, the Supplemental Agreement provides compensation for the additional
services as follows: Part I: $3,750.00 – Lump Sum, Part II: $5,745.00 – Payroll,
overhead, fixed fee, reimbursable expenses, and applicable sub-consultant costs, Part III:
$1,985.00 – for a total of $11,480.
NOW THERFORE LET IT BE HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF KEOKUK, IOWA, that the supplemental agreement is hereby
approved for a total amount of $11,480.
Passed this 1st day of October 2026
_______________________________
Mayor – Mark Smidt
_______________________________
Attest – Celeste El Anfaoui

Page 11 of 62

Project No.:

2024001925-000

Project Name:

Renovate Terminal Building

Project Manager:

Adam J. Thompson

Keokuk Municipal Airport

SUPPLEMENTAL AGREEMENT NO. 1
TO ORIGINAL AGREEMENT
AGREEMENT FOR ENGINEERING SERVICES
KEOKUK MUNICIPAL AIRPORT, KEOKUK, IOWA
RENOVATE TERMINAL BUILDING
FAA BIL-AIG-2025 No. 3-19-0050-028-2026
This SUPPLEMENTAL AGREEMENT NO. 1, made on the 18th
day of June
, 2026, under the terms and conditions established in the ORIGINAL AGREEMENT, dated
December , 2024, by and between McClure Engineering Company, of Clive, Iowa (herein referred to as "Consultant") and the City of Keokuk, Iowa,
the 19th day of
(hereinafter referred to as "Owner"). Services shall be performed per the fees, terms and conditions outlined in this Supplemental Agreement No. 1. The Consultant shall modify
services at the request of the Owner which consists of the following items outlined below, located at the Keokuk Municipal Airport.

PROJECT DESCRIPTION:
The scope of Task Order No. 1 was to design the interior rehabilitation of the existing terminal building. However, due to the condition of the existing structure, it was determined that the
building and foundation needed to be completely demolished and reconstructed from the ground up. The purpose of this Supplemental Agreement is to compensate for the additional
engineering and administrative services required to support the revised project scope. These services include coordinating design modifications, obtaining environmental clearance,
conducting inspections and site visits, managing construction-related coordination, and completing the closeout activities associated with the additional supplemental grant.
1. The Consultant shall provide the additional following services and prepare, for approval by the Owner, Plans and additional Construction Documents, including:
Part I: Design and Bidding Services
Item
200.05 Existing Conditions
1. Data Gathering/Inventory
2. Existing Condition Drawings
3. Testing for Asbestos in Terminal to be Removed (Asbestos Mitigation not included)
4. Storm Sewer Televising
5. Geographical Information Systems
6. Coordinate Environmental CATEX
7. Airspace Obstruction Survey
850.05 Project Management and Coordination
1. Continual Communication/Coordination with FAA, Owner and Airport (phone, email, letters) (assume 3 months)
2. Provide updates on project schedule (assume 3 months)
● Monthly correspondence with FAA Engineer
3. Maintain documentation of pertinent correspondence (email, letters, telephone logs)
4. Perform business and contract administration (assume 3 months)
5. Conduct design review meetings
● Options Review, Design Review, Final Review (3 meeting)
6. Coordination between contractor

Included

Not Included

X
X
X
X
X
X

Part II: Construction Administration/Observation Services
600.05 Construction Administration
1. Schedule, Coordinate, and Conduct Pre-Construction Conference at Owner's location. Prepare agenda/minutes
2. Provide general administration of construction contract as Owner’s representative. (assume 2 months)
3. Visit site of construction at appropriate stages of construction to observe Contractor’s work. (assume 4 site visits)
4. Issue Interpretations, Clarifications, and Requests for Information (RFI)
5. Confirm material compliance with Buy American contract provisions and note BA compliance in the Shop Drawing Log
6. Monitor Contractor's compliance with TSB, DBE and/or EEO requirements
7. Review certified payrolls for prevailing wage rates.
8. Monitor completion of punchlist items. Prepare and maintain log of punchlist
9. Draft Statement of Completion/Acceptance Form and Contractor Evaluation Form

X
X
X
X
X
X
X
X
X

650.05 Resident Project Representative
1. Provide a Resident Project Representative to be on-site during construction as follows (4 inspections, 6 hour per inspection)

Part III: Project Closeout Services
Item
800.05 Project Closeout (Grant 3-19-0050-028-2026)
1. Prepare Final Construction Closeout Report
● Closeout Report Narrative
● Final SF-271
● Final SF-425
● Compile Copy of Engineering Invoices, Administrative Costs
● Prepare Letter of Transmittal to FAA
2. Prepare Record Drawings
3. As-built Airport Layout Plan (ALP) Sheets
4. Airport Part 139 Sign Plan Update
5. Airport Master Record Update
6. Airport Diagram Update
7. Airport GIS As-Built Data Collection

P:\2024001925-000 - KEO-Renovate Terminal BLD Phase 1\01-Project Management\Agreements\Supplemental No 1\01A-Supplemental Agreement No. 1

Included

X
X
X
X
X
X

Not Included

X
X
X
X
X

Page 12 of 62

Payment to the Consultant shall be made on the following basis:
Section 3.1: Basis of Compensation - Part I: Design and Bidding Services
3.1.1
For performing the Services identified within Part I, the Owner shall pay the Consultant a lump sum amount in accordance with the following: $ 3,750.00

Section 3.2: Basis of Compensation - Part II: Construction Administration/Observation Services
3.2.1 For performing the Services identified within Part II, the Owner shall pay the Consultant an amount of payroll plus an overhead of 195.99% for all
office principals and employees engaged directly in the Services, plus a fixed fee, plus Reimbursable Expenses as further defined below and
subconsultants (if any). The total compensation for Part II is based on the following estimate of costs:
Direct Payroll
Overhead (195.99%)
Fixed Fee (15%)
Reimbursable Expenses
Total Not to Exceed Amount

$1,579
$3,096
$701
$368
$5,745

Section 3.3: Basis of Compensation - Part III: Project Closeout Services
3.3.1 For performing the Services identified within Part III, the Owner shall pay the Consultant a lump sum amount in accordance with the following:

Item Description
800.05 Project Closeout

Lump Sum $
TOTAL Part III: $

1,985
1,985

3.3.2 The Owner shall pay the Consultant a lump sum amount for performing the Services identified within Part III of the Scope of Services.
3.3.3 The lump sum includes compensation for the Services, Subconsultant costs, if any, and appropriate factors for labor, overhead, profit and
Reimbursable Expenses.

Total Compensation (Part 1, 2, 3)

TOTAL $

11,480

3.3.4 Although the Consultant recognizes and accepts the ordinary risks and/or benefits of a lump sun fee structure, the parties agree to negotiate and
adjustment of the lump sum amount if there has been, or is to be, a material change in the:
(a) scope, complexity or character of the Services or the Project
(b) conditions under which the Services are required to be performed; or
(c) duration of the services, if a change in the Schedule warrants such adjustment in accordance with the terms of this Agreement.

P:\2024001925-000 - KEO-Renovate Terminal BLD Phase 1\01-Project Management\Agreements\Supplemental No 1\01A-Supplemental Agreement No. 1

Page 13 of 62

Section 3.4: Additional Services
3.4.1 Any services rendered by the Consultant beyond those described in Part I, II, and III shall be compensated on the following basis: In the event
additional services are required beyond the outlined scope in Section 2, the Owner shall compensate the Engineer on a time and materials basis,
including an overhead rate of 195.99% for all office principals and employees engaged directly in the services, plus 15% fixed fee based on loaded
labor costs, plus expenses for all costs associated with providing construction services beyond the respective contract length.

3.4.2 The Consultant’s estimate of the amount that will become payable for Additional Services is only an estimate. If it becomes apparent that this
estimated compensation amount will be exceeded, the Consultant and Owner shall mutually negotiate in writing to additional compensation
exceeding said estimated amount.
Section 3.5: Other Payment Provisions
3.5.1 Progress Payments: Payment to the Consultant shall be made on a monthly basis, within 30 days of invoice for work completed to date. Amounts
unpaid 30 days after invoice date shall bear interest from the date payment is due at a rate of 1.5% per month compounded and shall include costs for
attorney fees and other collection fees related to collecting fees for service. The amounts due for Additional Services will also be invoiced monthly.
3.5.2 Reimbursable Expense Definition: Reimbursable expenses include, but are not limited to, transportation, subsistence, reproduction of reports, drawings,
specifications, and other Project documents, courier services, materials, supplies, equipment rental and other costs specific to the Project.

This Supplemental Agreement No. 1 may be amended only by written instrument by both the Owner and the Consultant.
Included

Not Included

Exhibit 'A'

Consultant Terms and Conditions Standard Agreement

Exhibit 'B'

Hourly Rate Schedule

Exhibit 'C'

Detailed Scope of Work

Exhibit 'D'
Exhibit 'E'

Subconsultant(s) Contract
Owner’s Responsibilities to Consultant

X
X

Exhibit 'F'

Duties and Responsibilities of Resident Project Representative (RPR)

Exhibit 'G'

Project Exhibit / Survey Exhibit

Exhibit 'H'

Preliminary Opinion of Probable Costs

Exhibit 'I'

Federal Provisions

Exhibit 'J'

Estimated Cost of Consultant Services

X
X
X

SPECIAL INSTRUCTIONS:
Asbestos testing is not included. Airport shall contract directly with asbestos testing company if necessary. Additional scope and fee will be necessary.

OWNER:

City of Keokuk

CONSULTANT: McClure

Keokuk, Iowa

Clive, Iowa

By:

Name:

Adam J. Thompson

Title:

Team Leader

Date:

6/5/2026

P:\2024001925-000 - KEO-Renovate Terminal BLD Phase 1\01-Project Management\Agreements\Supplemental No 1\01A-Supplemental Agreement No. 1

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EXHIBIT C
McCLURE ENGINEERING COMPANY
SCOPE OF WORK
RENOVATE TERMINAL BUILDING
BACKGROUND:
The scope of Task Order No. 1 was to design the interior rehabilitation of the existing terminal building. However, due to the condition of
the existing structure, it was determined that the building and foundation needed to be completely demolished and reconstructed from the
ground up. The purpose of this Supplemental Agreement is to compensate for the additional engineering and administrative services
required to support the revised project scope. These services include coordinating design modifications, obtaining environmental
clearance, conducting inspections and site visits, managing construction-related coordination, and completing the closeout activities
associated with the additional supplemental grant.
Part I: Engineering Design Bidding Services
Existing Conditions:
1. Coordinate Environmental CATEX – Coordinate and provide necessary information and documentation to obtain CATEX
Project Management and Coordination:
1. Continual Communication/Coordination with FAA, Owner and Airport (phone, email, letters) (assume 3 months)
2. Provide updates on project schedule (assume 3 months)
3. Maintain documentation of pertinent correspondence (email, letters, telephone logs)
4. Perform business and contract administration (assume 3 months)
5. Conduct design review meetings (Options Review, Design Review, Final Review)
6. Coordination between contractor
Part II: Construction Services
Construction Administration Phase:
1. Schedule, Coordinate, and Conduct Pre-Construction Conference at Owner's location. Prepare agenda/minutes
2. Provide general administration of construction contract as Owner’s representative. (assume 2 additional months)
3. Visit site of construction at appropriate stages of construction to observe Contractor’s work. (assume 4 additional site visits)
4. Issue Interpretations, Clarifications, and Requests for Information (RFI)
5. Confirm material compliance with Buy American contract provisions and note BA compliance in the Shop Drawing Log
6. Monitor Contractor's compliance with TSB, DBE and/or EEO requirements
7. Review certified payrolls for prevailing wage rates.
8. Monitor completion of punchlist items. Prepare and maintain log of punchlist
9. Draft Statement of Completion/Acceptance Form and Contractor Evaluation Form
Resident Project Representative:
1. Provide Resident Project Representatives (RPR) to be on-site as follows:
a. 4 additional inspections, estimated at 6 hours each (includes travel time), total 24 hours
Part III: Project Closeout Services
Project Closeout:
1. Prepare Final AIP Grant Closeout Report. This phase shall be for the completion and submission of the Grant Closeout Report
for the additional grant identified as grant number 3-19-0050-028-2026 in accordance with the FAA AIP Sponsor Guide Section
1600, Grant Closeout.

Exhibit C Detailed Scope of Work

P a g e | C1

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EXHIBIT I
McCLURE ENGINEERING COMPANY
FEDERAL PROVISIONS
REHABILITATE TERMINAL BUILDING

Exhibit H Federal Provisions

P a g e | H1

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FEDERAL CONTRACT PROVISIONS FOR A/E AGREEMENTS
ALL REFERENCES MADE HEREIN TO “CONTRACTOR”, “PRIME CONTRACTOR”,
“BIDDER”, “OFFEROR”, AND “APPLICANT” SHALL PERTAIN TO THE
ARCHITECT/ENGINEER (A/E).
ALL REFERENCES MADE HEREIN TO “SUBCONTRACTOR”, “SUB-TIER CONTRACTOR”
OR “LOWER TIER CONTRACTOR” SHALL PERTAIN TO ANY SUBCONSULTANT UNDER
CONTRACT WITH THE A/E.
ALL REFERENCES MADE HEREIN TO “SPONSOR” AND “OWNER” SHALL PERTAIN TO
THE STATE, CITY, AIRPORT AUTHORITY OR OTHER PUBLIC ENTITY EXECUTING
CONTRACTS WITH THE A/E.

PROVISIONS APPLICABLE TO ALL CONTRACTS
ACCESS TO RECORDS AND REPORTS ............................................................................................................. 3
CIVIL RIGHTS – GENERAL ............................................................................................................................... 3
CIVIL RIGHTS – TITLE VI ASSURANCE............................................................................................................. 3
PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT................................................................................................................ 6
FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) ......................................................... 6
OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 .................................................................................... 6
RIGHT TO INVENTIONS.................................................................................................................................. 6
SEISMIC SAFETY................................................................................................................ ............................. 7
TAX DELINQUENCY AND FELONY CONVICTIONS .......................................................................................... 7
TRADE RESTRICTION CERTIFICATION ............................................................................................................ 7
VETERAN’S PREFERENCE ............................................................................................................................... 8
PROHIBITION OF COVERED UNMANNED AIRCRAFT SYSTEMS (UAS) ........................................................... 9

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $10,000
TERMINATION OF CONTRACT ....................................................................................................... ................ 9

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $15,000
DISTRACTED DRIVING ................................................................................................................................. 11

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PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $25,000
DEBARMENT AND SUSPENSION.................................................................................................................. 11

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $100,000
CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS................................................ 12
LOBBYING AND INFLUENCING FEDERAL EMPLOYEES ................................................................................. 13

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $150,000
CLEAN AIR AND WATER POLLUTION CONTROL .......................................................................................... 13

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $350,000
BREACH OF CONTRACT TERMS ................................................................................................................... 14

PROVISIONS APPLICABLE TO CONTRACTS CUMULATIVELY EXCEEDING $250,000 IN ONE YEAR
DISADVANTAGED BUSINESS ENTERPRISE ................................................................................................... 14

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PROVISIONS APPLICABLE TO ALL CONTRACTS
ACCESS TO RECORDS AND REPORTS
Reference:

2 CFR § 200.334
2 CFR § 200.337
FAA Order 5100.38

The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide
the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any
of their duly authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to the specific contract for the purpose of making audit,
examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and
reports required under this contract for a period of not less than three years after final payment is made
and all pending matters are closed.

CIVIL RIGHTS – GENERAL
Reference:

49 USC § 47123

In all its activities within the scope of its airport program, the Contractor agrees to comply with
pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent
Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color,
national origin, creed, sex, age, or disability be excluded from participating in any activity conducted
with or benefiting from Federal assistance.
This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
CIVIL RIGHTS – TITLE VI ASSURANCE
Reference:

49 USC § 47123
FAA Order 1400.11

Title VI Solicitation Notice
As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions
of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations
(49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982
(49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42
U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration
(FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any
amendments or updates thereto. This may include, as applicable, providing a current Title VI
Program Plan to the FAA for approval, in the format and according to the timeline required by the
FAA, and other information about the communities that will be benefited and impacted by the
project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application,
unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any
project supported by this grant that it complies with all federal nondiscrimination and civil rights
laws based on race, color, national origin, sex, creed, age, disability, genetic information, in
consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may
provide resources and technical assistance to recipients to ensure full and sustainable compliance
with Federal civil rights requirements. Failure to comply with civil rights requirements will be

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considered a violation of the agreement or contract and be subject to any enforcement action as
authorized by law.

Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:
x

Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin);

49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of
Transportation—Effectuation of Title VI of the Civil Rights Act of 1964) including amendments
thereto;

The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC §
4601) (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal-aid programs and projects);

Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits
discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of
Disability in Programs or Activities Receiving Federal Financial Assistance);

The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits
discrimination on the basis of age);

Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits
discrimination based on race, creed, color, national origin, or sex);

The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
“programs or activities” to include all of the programs or activities of the Federal-aid recipients,
sub-recipients and contractors, whether such programs or activities are Federally funded or
not);

Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit
discrimination on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing entities) as
implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;

Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 USC § 1681, et seq).

Nondiscrimination Requirements / Title VI Clauses for Compliance
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the “Contractor”) agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply
with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be
amended from time to time, which are herein incorporated by reference and made a part of this
contract.
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2. Nondiscrimination: The Contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, national origin, creed, sex, age, or
disability in the selection and retention of subcontractors, including procurements of materials
and leases of equipment. The Contractor will not participate directly or indirectly in the
discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment
practices when the contract covers any activity, project, or program set forth in Appendix B of
49 CFR part 21 including amendments thereto.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment,
each potential subcontractor or supplier will be notified by the Contractor of the contractor’s
obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds
of race, color, or national origin.
4. Information and Reports: The Contractor will provide all information and reports required by
the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined
by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance
with such Nondiscrimination Acts and Authorities and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or refuses to furnish
the information, the Contractor will so certify to the Sponsor or the Federal Aviation
Administration, as appropriate, and will set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the nondiscrimination provisions of this contract, the Sponsor will impose such contract sanctions as it
or the Federal Aviation Administration may determine to be appropriate, including, but not
limited to:
a. Withholding payments to the Contractor under the contract until the Contractor
complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The
Contractor will take action with respect to any subcontract or procurement as the Sponsor or
the Federal Aviation Administration may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is
threatened with litigation by a subcontractor, or supplier because of such direction, the
Contractor may request the Sponsor to enter into any litigation to protect the interests of the
Sponsor. In addition, the Contractor may request the United States to enter into the litigation to
protect the interests of the United States.

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PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT
Reference:

2 CFR § 200, Appendix II(K)
2 CFR § 200.216

Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use
and procurement of certain telecommunications and video surveillance services or equipment in
compliance with the National Defense Authorization Act [Public Law 115-232 § 889(f)(1)].

FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)
Reference:

29 USC § 201, et seq
2 CFR § 200.430

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions
of 29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as
if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor
standards for full and part-time workers.
The Contractor has full responsibility to monitor compliance to the referenced statute or regulation.
The Contractor must address any claims or disputes that arise from this requirement directly with the
U.S. Department of Labor – Wage and Hour Division.

OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
Reference:

20 CFR Part 1910

All contracts and subcontracts that result from this solicitation incorporate by reference the
requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer
must provide a work environment that is free from recognized hazards that may cause death or serious
physical harm to the employee. The employer retains full responsibility to monitor its compliance and
their subcontractor’s compliance with the applicable requirements of the Occupational Safety and
Health Act of 1970 (29 CFR Part 1910). The employer must address any claims or disputes that pertain
to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and
Health Administration.

RIGHT TO INVENTIONS
Reference:

2 CFR Part 200, Appendix II(F)
37 CFR Part 401

Contracts or agreements that include the performance of experimental, developmental, or research
work must provide for the rights of the Federal Government and the Owner in any resulting invention as
established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small
Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract
incorporates by reference the patent and inventions rights as specified within 37 CFR § 401.14.
Contractor must include this requirement in all sub-tier contracts involving experimental,
developmental, or research work.

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SEISMIC SAFETY
Reference:

49 CFR Part 41

In the performance of design services, the Consultant agrees to furnish a building design and associated
construction specification that conform to a building code standard that provides a level of seismic
safety substantially equivalent to standards as established by the National Earthquake Hazards
Reduction Program (NEHRP). Local building codes that model their building code after the current
version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. At
the conclusion of the design services, the Consultant agrees to furnish the Owner a “certification of
compliance” that attests conformance of the building design and the construction specifications with
the seismic standards of NEHRP or an equivalent building code.

TAX DELINQUENCY AND FELONY CONVICTIONS
Reference:

Section 8113 of the Consolidated Appropriations Act, 2022 (P.L. 117-103) and similar
provisions in subsequent appropriations acts
DOT Order 4200.6 – Appropriations Act Requirements for Procurement and NonProcurement Regarding Tax Delinquency and Felony Convictions

The Contractor certifies:
1) It is not a corporation that has any unpaid Federal tax liability that has been assessed, for which
all judicial and administrative remedies have been exhausted or have lapsed, and that is not
being paid in a timely manner pursuant to an agreement with the authority responsible for
collecting the tax liability. A tax delinquency is any unpaid Federal tax liability that has been
assessed, for which all judicial and administrative remedies have been exhausted, or have
lapsed, and that is not being paid in a timely manner pursuant to an agreement with the
authority responsible for collecting the tax liability.
2) It is not a corporation that was convicted of a criminal violation under any Federal law within
the preceding 24 months. A felony conviction is a conviction within the preceding twenty four
(24) months of a felony criminal violation under any Federal law and includes conviction of an
offense defined in a section of the U.S. Code that specifically classifies the offense as a felony
and conviction of an offense that is classified as a felony under 18 USC § 3559.
The Contractor agrees to incorporate the above certification in all lower tier subcontracts.

TRADE RESTRICTION CERTIFICATION
Reference:

49 USC § 50104
49 CFR Part 30

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant
contract, the Offeror:
1) is not owned or controlled by one or more citizens of a foreign country included in the list of
countries that discriminate against U.S. firms as published by the Office of the United States Trade
Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a
citizen or national of a foreign country included on the list of countries that discriminate against U.S.
firms as published by the USTR; and

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3) has not entered into any subcontract for any product to be used on the Federal project that is
produced in a foreign country included on the list of countries that discriminate against U.S. firms
published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of America
and the making of a false, fictitious, or fraudulent certification may render the maker subject to
prosecution under Title 18 USC § 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor
learns that its certification or that of a subcontractor was erroneous when submitted or has become
erroneous by reason of changed circumstances. The Contractor must require subcontractors provide
immediate written notice to the Contractor if at any time it learns that its certification was erroneous by
reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with
49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the
list of countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign
country on such USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by this provision. The knowledge and
information of a contractor is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this
provision for certification without modification in all lower tier subcontracts. The Contractor may rely on
the certification of a prospective subcontractor that it is not a firm from a foreign country included on
the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has
knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an
award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous
certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of
the contract or subcontract for default at no cost to the Owner or the FAA.

VETERAN’S PREFERENCE
Reference:

49 USC § 47112(c)

In the employment of labor (excluding executive, administrative, and supervisory positions), the
Contractor and all sub-tier contractors must give preference to covered veterans as defined within 49
U.S.C. § 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, AfghanistanIraq war veterans, disabled veterans, and small business concerns (as defined by 15 U.S.C. § 632)
owned and controlled by disabled veterans. This preference only applies when there are covered
veterans readily available and qualified to perform the work to which the employment relates.

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PROHIBITION OF COVERED UNMANNED AIRCRAFT SYSTEMS (UAS)
Reference:

FAA Reauthorization Act of 204 (Public Law 118-63), Section 936
49 USC § 44801 note

The Bidder or Offeror certifies that they are aware of and comply with relevant Federal statutes and
regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned
aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA
Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).
Contractor warrants that all UAS operations will be conducted in full compliance with all applicable
Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and
any other applicable local, state, or Federal laws and regulations.
Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract
related to covered unmanned aircraft systems (UAS). This includes both procurement and operational
contracts, as well as contracts with entities that operate such systems.

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $10,000
TERMINATION OF CONTRACT
Reference:

2 CFR Part 200, Appendix II(B)
FAA Advisory Circular 150/5370-10, Section 80-09

Termination for Convenience (Professional Services)
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience
and without cause or default on the part of Consultant. Upon receipt of the notice of termination,
except as explicitly directed by the Owner, the Contractor must immediately discontinue all services
affected.
Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys,
models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other
documents and materials prepared by the Engineer under this contract, whether complete or
partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work
completed up through the date the Consultant receives the termination notice. Compensation will
not include anticipated profit on non-performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
Termination for Cause (Professional Services)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations
that are essential to the completion of the work per the terms and conditions of the Agreement. The
party initiating the termination action must allow the breaching party an opportunity to dispute or
cure the breach.
The terminating party must provide the breaching party seven (7) days advance written notice of its
intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the
conditions necessary to cure the breach, and the effective date of the termination action. The rights
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and remedies in this clause are in addition to any other rights and remedies provided by law or
under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part,
for the failure of the Consultant to:
1. Perform the services within the time specified in this contract or by Owner approved
extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Upon receipt of the notice of termination, the Consultant must immediately discontinue all services
affected unless the notice directs otherwise. Upon termination of the Agreement, the Consultant
must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps,
photographs, estimates, summaries, and other documents and materials prepared by the Engineer
under this contract, whether complete or partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work
completed up through the date the Consultant receives the termination notice. Compensation will
not include anticipated profit on non-performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are
incomplete as a result of the termination action under this clause.
If, after finalization of the termination action, the Owner determines the Consultant was not in
default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner
issued the termination for the convenience of the Owner.
b) Termination by Consultant: The Consultant may terminate this Agreement for cause in whole or
in part, if the Owner:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the project for more than one hundred eighty (180) days due to reasons beyond
the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with
Consultant for the purpose of terminating the agreement or portion thereof, by mutual consent. If
Owner and Consultant cannot reach mutual agreement on the termination settlement, the
Consultant may, without prejudice to any rights and remedies it may have, proceed with
terminating all or parts of this Agreement based upon the Owner’s breach of the contract.
In the event of termination due to Owner breach, the Consultant is entitled to invoice Owner and to
receive full payment for all services performed or furnished in accordance with this Agreement and
all justified reimbursable expenses incurred by the Consultant through the effective date of
termination action. Owner agrees to hold Consultant harmless for errors or omissions in documents
that are incomplete as a result of the termination action under this clause.

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PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $15,000
DISTRACTED DRIVING
Reference:

Executive Order 13513
DOT Order 3902.10

In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While
Driving”, (10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the
Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce
safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while
driving when performing work related to a grant or subgrant.
In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for
its employees and other work personnel that decrease crashes by distracted drivers, including policies
that ban text messaging while driving motor vehicles while performing work activities associated with
the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding
$15,000 that involve driving a motor vehicle in performance of work activities associated with the
project.

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $25,000
DEBARMENT AND SUSPENSION
Reference:

2 CFR Part 180 (Subpart B)
2 CFR Part 200, Appendix II(H)
2 CFR Part 1200
DOT Order 4200.5
Executive Orders 12549 and 12689

Certification of Offeror/Bidder Regarding Debarment
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor
its principals are presently debarred or suspended by any Federal department or agency from
participation in this transaction.
Certification of Lower Tier Contractors Regarding Debarment
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a
“covered transaction”, must confirm each lower tier participant of a “covered transaction” under
the project is not presently debarred or otherwise disqualified from participation in this federallyassisted project. The successful bidder will accomplish this by:
1. Checking the System for Award Management at website: http://www.sam.gov.
2. Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding
Debarment, above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to
disclose to a higher tier participant that it was excluded or disqualified at the time it entered the
covered transaction, the FAA may pursue any available remedies, including suspension and
debarment of the non-compliant participant.

Page 11 of 18

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Page 27 of 62

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $100,000
CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS
Reference:

2 CFR Part 200, Appendix II(E)
29 CFR § 5.5(b)
40 USC § 3702
40 USC § 3704

1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or
involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic,
including watchmen and guards, in any workweek in which he or she is employed on such work to work
in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a
rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty
hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and
any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor
and subcontractor shall be liable to the United States (in the case of work done under contract for the
District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such
liquidated damages shall be computed with respect to each individual laborer or mechanic, including
watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the
sum of $29 for each calendar day on which such individual was required or permitted to work in excess
of the standard workweek of forty hours without payment of the overtime wages required by the clause
set forth in paragraph (1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written
request of an authorized representative of the Department of Labor withhold or cause to be withheld,
from any moneys payable on account of work performed by the contractor or subcontractor under any
such contract or any other Federal contract with the same prime contractor, or any other federallyassisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the
same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such
contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth
in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1)
through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier
subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower
tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.

Page 12 of 18

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Page 28 of 62

LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
Reference:

31 USC § 1352 – Byrd Anti-Lobbying Amendment
2 CFR Part 200, Appendix II(I)
49 CFR Part 20, Appendix A

Certification Regarding Lobbying
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or
Offeror, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $150,000
CLEAN AIR AND WATER POLLUTION CONTROL
References:

2 CFR Part 200, Appendix II(G)
42 USC § 7401, et seq
33 USC § 1251, et seq

Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to
the Clean Air Act (42 U.S.C. §§ 7401-7671q) and the Federal Water Pollution Control Act as amended
(33 U.S.C. §§ 1251-1387). The Contractor agrees to report any violation to the Owner immediately upon
discovery. The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA)
and the Federal Aviation Administration.
The Contractor must include this requirement in all subcontracts that exceed $150,000.

Page 13 of 18

Updated December 29, 2025

Page 29 of 62

PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $350,000
BREACH OF CONTRACT TERMS
Reference:

2 CFR Part 200, Appendix II(A)

Any violation or breach of terms of this contract on the part of the Contractor or its subcontractors may
result in the suspension or termination of this contract or such other action that may be necessary to
enforce the rights of the parties of this agreement.
Owner will provide Contractor written notice that describes the nature of the breach and corrective
actions the Contractor must undertake in order to avoid termination of the contract. Owner reserves
the right to withhold payments to Contractor until such time the Contractor corrects the breach or the
Owner elects to terminate the contract. The Owner’s notice will identify a specific date by which the
Contractor must correct the breach. Owner may proceed with termination of the contract if the
Contractor fails to correct the breach by the deadline indicated in the Owner’s notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available
thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies
otherwise imposed or available by law.

PROVISIONS APPLICABLE TO CONTRACTS CUMULATIVELY EXCEEDING $250,000 IN ONE YEAR
DISADVANTAGED BUSINESS ENTERPRISE
Reference:

49 CFR Part 26
49 USC § 47113

Solicitation Language (Solicitations with a DBE Contract Goal)
Bid Information Submitted as a matter of responsiveness:
The Owner’s award of this contract is conditioned upon Bidder or Offeror satisfying the good
faith effort requirements of 49 CFR § 26.53.
As a condition of responsiveness, the Bidder or Offeror must submit the following information
with its proposal on the forms provided herein:
1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will
participate in the contract;
2) A description of the work that each DBE firm will perform;
3) The dollar amount of the participation of each DBE firm listed under (1);
4) Written statement from Bidder or Offeror that attests their commitment to use the DBE
firm(s) listed under (1) to meet the Owner’s project goal;
5) Written confirmation from each listed DBE firm that it is participating in the contract in the
kind and amount of work provided in the prime contractor's commitment; and
6) If Bidder or Offeror cannot meet the advertised project DBE goal, evidence of good faith
efforts undertaken by the Bidder or Offeror as described in appendix A to 49 CFR part 26
including any amendments thereto. The documentation of good faith efforts must include

Page 14 of 18

Updated December 29, 2025

Page 30 of 62

copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a nonDBE subcontractor was selected over a DBE for work on the contract.
Bid Information submitted as a matter of bidder responsibility:
The Owner’s award of this contract is conditioned upon Bidder or Offeror satisfying the good
faith effort requirements of 49 CFR § 26.53.
As a condition of responsibility, every Bidder or Offeror must submit the following information
on the forms provided herein within five days after bid opening.
1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will
participate in the contract;
2) A description of the work that each DBE firm will perform;
3) The dollar amount of the participation of each DBE firm listed under (1);
4) Written statement from Bidder or Offeror that attests their commitment to use the DBE
firm(s) listed under (1) to meet the Owner’s project goal;
5) Written confirmation from each listed DBE firm that it is participating in the contract in the
kind and amount of work provided in the prime contractor's commitment; and
6) If Bidder or Offeror cannot meet the advertised project DBE goal, evidence of good faith
efforts undertaken by the Bidder or Offeror as described in appendix A to 49 CFR part 26
including any amendments thereto. The documentation of good faith efforts must include
copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a nonDBE subcontractor was selected over a DBE for work on the contract.
Bid Information requirements for negotiated procurement
In a negotiated procurement, such as a procurement for professional services, the Sponsor may
allow the bidder/offeror to make a contractually binding commitment to meet the goal at the time
of bid submission or the presentation of initial proposals but provide the information required under
the above responsiveness or responsibility procedures before the final selection for the contract is
made by the recipient.

Bid Information submitted for Design-Build projects
In a design-build contracting situation, in which the Sponsor solicits proposals to design and build a
project with minimal-project details at time of letting, the Sponsor may set a DBE goal that
proposers must meet by submitting a DBE Open-Ended DBE Performance Plan (OEPP) with the
proposal. The OEPP replaces the requirement to provide the information required in paragraph (b)
of 49 CFR § 26.53 that applies to design-bid-build contracts. To be considered responsive, the OEPP
must include a commitment to meet the goal and provide details of the types of subcontracting
work or services (with projected dollar amount) that the proposer will solicit DBEs to perform. The
OEPP must include an estimated time frame in which actual DBE subcontracts would be executed.
Once the design-build contract is awarded, the recipient must provide ongoing monitoring and
oversight to evaluate whether the design-builder is using good faith efforts to comply with the OEPP
and schedule. The recipient and the design-builder may agree to make written revisions of the OEPP
throughout the life of the project, e.g., replacing the type of work items the design-builder will
solicit DBEs to perform and/or adjusting the proposed schedule, as long as the design-builder
continues to use good faith efforts to meet the goal.

Page 15 of 18

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Page 31 of 62

Solicitation Language (Solicitations with No DBE Contract Goal)
The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract. It is
the policy of the Owner to practice nondiscrimination based on race, color, sex, or national origin
in the award or performance of this contract. The Owner encourages participation by all firms
qualifying under this solicitation regardless of business size or ownership.
Prime Contracts (Contracts Covered by a DBE Program)
Contract Assurance (49 CFR § 26.13)
The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The Contractor shall carry out applicable
requirements of 49 CFR Part 26, including any amendments thereto, in the award and
administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements
is a material breach of this contract, which may result in the termination of this contract or such
other remedy as the recipient deems appropriate, which may include, but is not limited to:
1)
2)
3)
4)

Withholding monthly progress payments;
Assessing sanctions;
Liquidated damages; and/or
Disqualifying the Contractor from future bidding as non-responsible.

Prompt Payment (49 CFR § 26.29)
The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory
performance of its contract no later than thirty (30) calendar days from the receipt of each payment
the prime contractor receives from Owner. The prime contractor agrees further to return retainage
payments to each subcontractor within thirty (30) calendar days after the subcontractor’s work is
satisfactorily completed. Any delay or postponement of payment from the above referenced time
frame may occur only for good cause following written approval of the Owner. This clause applies to
both DBE and non-DBE subcontractors.
Termination of DBE Subcontracts (49 CFR § 26.53(f))
The prime contractor must not terminate a DBE subcontractor listed in response to the above
Solicitation Language (Solicitations that include a Contract Goal) section (or an approved substitute
DBE firm) without prior written consent of Owner. This includes, but is not limited to, instances in
which the prime contractor seeks to perform work originally designated for a DBE subcontractor
with its own forces or those of an affiliate, a non-DBE firm, or with another DBE firm.
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the
materials for which each is listed unless the contractor obtains written consent from the Owner.
Unless the Owner’s consent is provided, the prime contractor shall not be entitled to any payment
for work or material unless it is performed or supplied by the listed DBE.
The Owner may provide such written consent only if the Owner agrees, for reasons stated in the
concurrence document, that the prime contractor has good cause to terminate the DBE firm. For
purposes of this paragraph, good cause includes the circumstances listed in 49 CFR §26.53.
Before transmitting to the Owner its request to terminate and/or substitute a DBE subcontractor,
the prime contractor must give notice in writing to the DBE subcontractor, with a copy to the
Owner, of its intent to request to terminate and/or substitute, and the reason for the request.
The prime contractor must give the DBE five days to respond to the prime contractor's notice and
advise the Owner and the contractor of the reasons, if any, why it objects to the proposed
Page 16 of 18

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Page 32 of 62

termination of its subcontract and why the Owner should not approve the prime contractor's action.
If required in a particular case as a matter of public necessity (e.g., safety), the Owner may provide a
response period shorter than five days.
In addition to post-award terminations, the provisions of this section apply to pre-award deletions
of or substitutions for DBE firms put forward by offerors in negotiated procurements.

Page 17 of 18

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Page 33 of 62

This Page Intentionally Left Blank

Page 18 of 18

Updated December 29, 2025

Page 34 of 62

Exhibit J
SUPPLEMENTAL AGREEMENT NO. 1
RENOVATE TERMINAL BUILDING
KEOKUK MUNICIPAL AIRPORT, KEOKUK, IOWA
Part I: Design and Bidding Services
1. Direct Salary Costs
Title
Principal in Charge
Project Manager II
Engineer I
Senior Engineer
Engineering Technician II
Project Coordinator
Survey Crew Chief/PLS
Survey Crew (2-Person)
*Hourly, not Loaded Rate

Hours
% Total
Hourly Rate*
0.0
0.0%
$ 84.94
12.0
75.0%
$ 70.78
4.0
25.0%
$ 36.80
0.0
0.0%
$ 62.29
0.0
0.0%
$ 33.97
0.0
0.0%
$ 33.97
0.0
0.0%
$ 52.38
0.0
0.0%
$ 62.29
Weighted Average Rate = $ 62.29

$
$
$
$
$
$
$
$

849.36
147.20
-

Direct Salary Cost

996.56

195.99%

In-Direct Salary Cost

1,953.16

Effective Multiplier

3.40

Total Salary & OH Cost

2,949.72

Percent of Salary Cost

15.00%

Profit

442.46

Total Labor Cost

3,392.18

$
$
$
$
$
$
$
$

327.50
30.00

Total Expenses

358.00

Total Subconsultant Costs

Items 4, 5, plus 6
ROUNDED

$
$

3,750.18
3,750.00

Total Hours
Total Number of Sheets Anticipated
Percentage of Direct Salary Costs

2. Total Labor, Overhead, and Fixed Payment

3. Direct Expenses
Printing 8.5 x 11
Printing 11 x 17
Reports
Postage/Shipping
Vehicle Mileage
Rental Car
Lodging
Meals

0
0
0
0
500
0
0
3

Cost

pages
pages
reports
mailings
miles
days
nights
meals

$
$
$
$
$
$
$
$

0.10
0.20
50.00
20.00
0.655
100.00
96.00
10.00

4. Subconsultant Costs
1.
2.

5. Total Costs (Part I)

Page 35 of 62

Exhibit J
SUPPLEMENTAL AGREEMENT NO. 1
RENOVATE TERMINAL BUILDING
KEOKUK MUNICIPAL AIRPORT, KEOKUK, IOWA
Part II: Construction Administration/Observation Services
1. Direct Salary Costs
Title
Project Manager II
Engineer I
Senior Engineer
Project Coordinator
Sr. Resident Project Representative
Survey Crew Chief/PLS
*Hourly, not Loaded Rate

Hours
% Total
Hourly Rate*
6
18.8%
$ 70.78
0
0.0%
$ 36.80
0
0.0%
$ 62.29
2
6.3%
$ 33.97
24
75.0%
$ 45.30
0
0.0%
$ 62.29
Weighted Average Rate = $ 49.37

$
$
$
$
$
$

Cost
424.68
67.94
1,087.20
-

Direct Salary Cost

1,579.82

195.99%

In-Direct Salary Cost

3,096.29

Effective Multiplier

3.40

Total Salary & OH Cost

4,676.11

Percent of Salary Cost

15.00%

Fixed Fee

701.42

Total Labor Cost

5,377.53

$
$
$
$
$
$
$
$

327.50
40.00

Total Expenses

368.00

Total Subconsultant Costs

Items 4, 5, plus 6
ROUNDED

$
$

5,745.53
5,745.00

Total Hours
Percentage of Direct Salary Costs

2. Total Labor, Overhead, and Fixed Payment

3. Direct Expenses
Printing 8.5 x 11
Printing 11 x 17
Reports
Postage/Shipping
Vehicle Mileage
Rental Car
Lodging
Meals

0
0
0
0
500
0
0
4

pages
pages
reports
mailings
miles
days
nights
meals

$
$
$
$
$
$
$
$

0.10
0.20
50.00
20.00
0.655
100.00
96.00
10.00

4. Subconsultant Costs
1.

5. Total Costs (Part II)

Page 36 of 62

Exhibit J
SUPPLEMENTAL AGREEMENT NO. 1
RENOVATE TERMINAL BUILDING
KEOKUK MUNICIPAL AIRPORT, KEOKUK, IOWA
Part III: Project Closeout Services
1. Direct Salary Costs
Title
Project Manager II
Engineer I
Senior Engineer
Engineering Technician II
Project Coordinator
Sr. Resident Project Representative
*Hourly, not Loaded Rate

Hours
% Total
Hourly Rate*
2
14.3%
$ 70.78
12
85.7%
$ 36.80
0
0.0%
$ 62.29
0
0.0%
$ 33.97
0
0.0%
$ 33.97
0
0.0%
$ 62.29
Weighted Average Rate = $ 41.65

$
$
$
$
$
$

Cost
141.56
441.60
-

Direct Salary Cost

583.16

195.99%

In-Direct Salary Cost

1,142.93

Effective Multiplier

3.40

Total Salary & OH Cost

1,726.09

Percent of Salary Cost

15.00%

Profit

258.91

Total Labor Cost

1,985.00

$
$
$
$
$
$
$
$

Total Expenses

Total Subconsultant Costs

Items 4, 5, plus 6
ROUNDED

$
$

1,985.00
1,985.00

Total Hours
Percentage of Direct Salary Costs

2. Total Labor, Overhead, and Fixed Payment

3. Direct Expenses
Printing 8.5 x 11
Printing 11 x 17
Reports
Postage/Shipping
Vehicle Mileage
Rental Car
Lodging
Meals

0
0
0
0
0
0
0
0

pages
pages
reports
mailings
miles
days
nights
meals

$
$
$
$
$
$
$
$

0.10
0.20
50.00
20.00
0.655
100.00
96.00
10.00

4. Subconsultant Costs

5. Total Costs (Part III)

Page 37 of 62

) October 1,2026
'(#)- Brian Carroll, PWD
* )

Windstream Communications MOU

# )" 8

('%)$#
Windstream Communications, LLC is installing a community-wide fiber network that requires all
areas of underground installation to be located. A Memorandum of Understanding (MOU) agreement
between the City of Keokuk and Windstream Communications, LLC is required for the City to
perform all locating services.
Staff would therefore recommend that the Mayor be authorized to sign an MOU with Windstream
Communications, LLC.

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Page 38 of 62

#-%'+$*($*#!)$#(
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Staff recommends approval.

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Page 39 of 62

RESOLUTION NO.
A RESOLUTION APPROVING MOU WITH
WINDSTREAM COMMUNICATIONS, LLC
WHEREAS, Windstream Communications, LLC is installing a community-wide fiber
network that requires all areas of underground installation to be located; and
WHEREAS, A Memorandum of Understanding (MOU) agreement between the City of
Keokuk and Windstream Communications, LLC, is required for the City to perform all
locating services.
NOW THERFORE LET IT BE HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF KEOKUK, IOWA, that the Mayor be hereby authorized to sign the
Memorandum of Understanding (MOU) with Windstream Communications, LLC.
Passed this 1st day of October 2026

_______________________________
Mayor – Mark Smidt

_______________________________
Attest – Celeste El Anfaoui

Page 40 of 62

Leanne Gingerich
Director - Engineering
09/22/26

Page 41 of 62

) October 1, 2026
'(#)- Brian Carroll, PWD
* )

N. 4th St. Franklin to Orleans

# )" 9

('%)$#
The City of Keokuk Public Works/Street Department, at the direction of the Public Works Committee
solicited quotes for a 3-inch mill and fill Hot Mix Asphalt (HMA) project on North 4th Street from
Franklin Street to Orleans Avenue. One quote was received from W.L. Miller Company.
Staff recommends awarding the contract to W.L. Miller Company of Hamilton, IL in the amount of
$42,744.00

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Page 42 of 62

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Page 43 of 62

RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT TO W.L. MILLER COMPANY
FOR NORTH 4TH STREET FROM FRANKLIN TO ORLEANS AVENUE
MILL & FILL PROJECT
WHEREAS the City of Keokuk Public Works/Street Department, at the direction of the
Public Works Committee solicited quotes for a 3-inch mill and fill Hot Mix Asphalt (HMA)
project on North 4th Street from Franklin Street to Orleans Avenue; and
WHEREAS one quote was received from W.L. Miller Company of Hamilton, IL in the
amount of $42,744.00.
NOW THEREFORE; BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF KEOKUK, IOWA: that a contract be awarded to W.L. Miller Company
of Hamilton, IL for the 4th Street Mill & Fill Project from Franklin Street to Orleans Avenue
in the amount of $42,744.00.
Passed this 1st day of October 2026.
_______________________________
Mayor –Mark Smidt
_______________________________
Attest – Celeste El Anfaoui

Page 44 of 62

750 East County Road 1220
HAMILTON IL. 62341
PHONE 217-847-3316
FAX 217-847-3921

701 W. BREWINGTON AVE.
KIRKSVILLE MO.63501
PHONE 660-665-3521
FAX 660-627-199
PROPOSAL

DATE: Sept. 9, 2026

From: Brandon Althide

Keokuk City Streets 2026

To: Brian Carroll

WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES, SUBJECT TO ALL TERMS AND
CONDITIONS AS SET FORTH ON AS FOLLOWS.
* Mill and fill 3” on North 4th from Franklin to Orleans. Estimated 1096/SY @ $39/SY
Total $ 42,744.00
* Unit price applies*
* MOB & Tack Coat included*

WE PROPOSE HEREBY TO FURNISH MATERIAL COMPLETE IN ACCORDANCE
WITH ABOVE SPECIFICATIONS. UNIT PRICE WILL APPLY.
NOTE: WE MAY WITHDRAW THIS PROPOSAL IF NOT ACCEPTED
WITHIN ____30_____ DAYS.
AUTHORIZED
SIGNATURE: __________________________________
ACCEPTED: THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY
AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO
THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE.
DATE:____________________
SIGNATURE:________________________________
A finance charge of 1 ½% per month will be made on past due accounts, which is an annual
percentage rate of 18% applied to the previous balance. Net amount due 30 days after
invoicing. All collection and attorney’s fees will be added to past due accounts
Conditions:
Any alteration or deviation from specifications involving extra costs when executed only upon
written orders from the owner, and will become an extra charge over and above the estimate.
Owners to carry fire, tornado and other necessary insurance. Our workers are fully covered by
Workmen’s Compensation Insurance.
PLEASE SIGN AND RETURN COPY TO OR OFFICE RETAIN SECOND FOR YOUR RECORDS

Page 45 of 62

) October 1, 2026
'(#)- B. Carroll, PWD
* )

Certificate of Completion - South 18th Reconstruction

# )" 10

('%)$#
The South18th Street Reconstruction Project was previously awarded to Jones Contracting. The
work has been completed in accordance with the plans and specifications in the amount of
$3,453,730.24.
I would therefore recommend that the City Council consider the attached resolution accepting the
Certificate of Completion for said project.

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Page 46 of 62

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Page 47 of 62

RESOLUTION NO.
A RESOLUTION ISSUING A CERTIFICATE OF COMPLETION FOR THE
SOUTH 18TH STREET RECONSTRUCTION PROJECT
WHEREAS the South 18th Street Reconstruction Project has been successfully completed
by Jones Contracting Company of West Point, IA in the amount of $3,453,730.24
NOW THEREFORE; BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF KEOKUK, IOWA: that the Certificate of Completion for the South 18th
Street Reconstruction Project is hereby accepted.
Passed this 1st day of October 2026

_______________________________
Mayor –Mark Smidt

_______________________________
Attest – Celeste El Anfaoui

Page 48 of 62

CITY OF KEOKUK
CERTIFICATE OF COMPLETION
South 18th Street Reconstruction Project

I hereby certify that the South 18th Street Reconstruction Project has been completed
in accordance with the plans and specifications by Jones Contracting Company of
West Point, IA, in the amount of $3,453,730.24.

Certified this 1st day of October 2026 by Brian Carroll, Public Works Director.

Page 49 of 62

) 10/1/26
'(#)- Jim Ferneau
* ) Resolution to defederalize loan funds

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SEIRPC staff informed us that the Revolving Loan Fund that they administer on our behalf is eligible
to be defederalized. The funds were originally received from USDA Rural Development's Rural
Business Enterprise Grant (RBEG). These funds had usage requirements for how they were to be
loaned out and administered, with ongoing reports of compliance required to be provided to USDA
Rural Development. Based on the usage of these funds over the past twenty years, they are now
eligible to release the ongoing reporting requirements, though there are still stipulations for how the
funds are to be used moving forward. The action requested will eliminate our ongoing reporting
requirements, but we will continue to use the Revolving Loan Funds in the same overall manner as
previously, with SEIRPC continuing to manage the loan fund. We do pay SEIRPC for their loan fund
administration.

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Page 50 of 62

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Recommend Approval.

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Page 51 of 62

RESOLUTION NO. ______
A RESOLUTION APPROVING EFFORTS FOR RELEASE OF FEDERAL
INTEREST IN THE RBEG REVOLVING LOAN FUND
WHEREAS, the City of Keokuk, Iowa received federal funds through the USDA
Rural Development’s Rural Business Enterprise Grant (RBEG) Revolving Loan
Fund (RLF); and
WHEREAS, Southeast Iowa Regional Planning Council (SEIRPC) has
successfully managed the usage of this RLF fund over the past two decades,
ensuring that we have met the requirements of the original RBEG grant; and
WHEREAS, these funds are eligible to be defederalized while continuing to be
used for local economic development efforts.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF KEOKUK, IOWA, that City and SEIRPC
administration are hereby authorized to take all additional efforts necessary to
request and process the defederalization of the RBEG Revolving Loan Fund.
PASSED, APPROVED, AND ADOPTED this 1st day of October 2026.
_____________________________
Mark Smidt – Mayor
ATTEST: _______________________________
Celeste El Anfaoui- City Clerk

Page 52 of 62

City of Keokuk
(Administered by Southeast Iowa Regional Planning Commission, SEIRPC)
501 Main Street
Keokuk, Iowa 52632
September 22, 2026
Rural Development Review Board
United States Department of Agriculture
RE: Request for Release of Federal Interest – RBEG Revolving Loan Fund
To Whom It May Concern:
On behalf of the Keokuk City Council, this letter serves as the Council’s formal support in the request
to release Rural Development’s federal interest in the Rural Business Enterprise Grant (RBEG)
Revolving Loan Fund (RLF) identiƱed under award Borrower ID #213407823, for which Ʊnal
disbursement occurred more than seven years ago and for which the fund has successfully
completed at least one full revolution.
The Council aƯirms that the City of Keokuk has satisfactorily operated the RLF in accordance with
RBEG requirements and remains in good standing. Furthermore, the City Council formally commits
that released RLF funds will continue to be used to support business development, job creation, and
economic vitality in rural communities, consistent with the intent of the original RBEG RLF.
Therefore, the Council hereby authorizes and supports the City of Keokuk’s request for release of
USDA Rural Development’s federal interest in the RLF award referenced above and aƯirms our
commitment to responsible and mission-aligned use of these funds going forward. The City of
Keokuk certiƱes that it has complied with all terms, conditions, program requirements, and federal
regulations governing the RBEG Revolving Loan Fund award since its inception.
Please contact Zach James, Assistant Director with SEIRPC at [email protected], 319-753-4313
if any further information is required.

Respectfully submitted,

Mark Smidt
Mayor
City of Keokuk, Iowa

Page 53 of 62

REQUESTED INFORMATION:
CONTACT INFORMATION:
City of Keokuk
(Administered by Southeast Iowa Regional Planning Commission, SEIRPC)
501 Main Street
Keokuk, Iowa 52632
Zach James, Assistant Director, SEIRPC
211 N Gear Ave, Suite 100
West Burlington, Iowa 52655
[email protected]
319-753-4313
RBEG AWARD INFORMATION:
Borrower ID: 213407823
Original RBEG Award: $99,000.00
RLF Plan Approval Date: June 2, 2006
Letter of Conditions Date: August 22, 2006
Obligation Date: August 30, 2006
RLF LOAN INFORMATION:
12 Loans totaling $318,570.00:
- Sno-Biz (9/22/2008) - $25,000 – PAID IN FULL
- Hartt Apparel (11/10/2008) - $22,000 – PAID IN FULL
- Ames Company, LLC (12/15/2008) - $25,000 - $21,064.30 LOSS WRITE OFF
- Little Black Dress (11/14/2009) - $25,000 - $18,204.68 LOSS WRITE OFF
- BHB Enterprises (2/11/2010) - $15,400 – PAID IN FULL
- Kuckelman Properties, Inc. (5/15/2010) - $25,000 – PAID IN FULL
- Broadcasting of Keokuk, Inc. (5/18/2016) - $25,000 – PAID IN FULL
- Keokuk Mills, LLC (12/6/2016) - $50,000 – CURRENT
- LJMG Properties, LLC (12/14/2018) - $50,000 – CURRENT
- JoyStix (9/4/2019) - $35,000 – CURRENT
- Freeze Dried USA (6/23/2022) - $8,670 – CURRENT
- Rose Rehab and Performance, PLLC (4/10/2023) - $12,500 - CURRENT
Current Value of the RLF account: $155,853.25
See attached August 2026 Bank Statement of RLF Account and most recent Audit

Page 54 of 62

) 10/1/26
'(#)- Jim Ferneau
* ) Resolution to release EDA Mortgage

# )" 12

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We have worked through multiple steps in our effort to see the SID Center redeveloped for housing.
One of the steps necessary has been in reaching an agreement with the Economic Development
Administration to obtain a release from the limitations placed on the property usage to meet the
terms of the original grant received in 2017. EDA has agreed to the release of all conditions placed
on the facility moving forward, with the main final step being the repayment of $69,294.50 of the
original grant funds to the EDA. The developer has continued to receive positive news in regards to
the project, with one funding stream remaining to receive an announcement on. Recommend
approval of the resolution and taking all necessary steps to release the EDA Mortgage and Covenant
of use.

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Page 55 of 62

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Page 56 of 62

RESOLUTION NO. ______
A RESOLUTION APPROVING RELEASE OF AGREEMENT AND
MORTGAGE AND COVENANT OF USE
WHEREAS, the City of Keokuk, Iowa received financial assistance from the
Economic Development Administration, United States Department of Commerce,
(EDA) for the redevelopment of the Southeast Iowa Development (SID) Center;
and
WHEREAS, the EDA placed specific stipulations on the eligible use of the
property for a defined period of time that were incorporated into an Agreement
and Mortgage which were recorded against the property; and
WHEREAS, the City desires to repurpose the future use of the SID Center to
allow housing to use a portion or all of the property in the future, which
necessitates receiving permission from the EDA; and
WHEREAS, EDA is amenable to approving and processing the requested release
contingent upon receiving reimbursement for their proportional project share of
the appraised building valuation.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF KEOKUK, IOWA, that a reimbursement check
of $69,294.50 is authorized to be paid to the Economic Development
Administration, and all supporting documentation necessary to process payment
and release of agreement and mortgage and covenant of use is approved to be
signed by the Mayor.
PASSED, APPROVED, AND ADOPTED this 1st day of October 2026.

_______________________________
Mark Smidt, Mayor
Attest: __________________________
Celeste El Anfaoui, City Clerk

Page 57 of 62

United States Department of Commerce
Economic Development Administration
Denver Regional Office
1244 Speer Boulevard, Suite 431
Denver, Colorado 80204
September 28, 2026
The Honorable Mark Smidt
Mayor
City of Keokuk
501 Main Street
Keokuk, IA 52632
RE:

Request for release of EDA Agreement and Mortgage
EDA Project # 05-01-05867

Dear Mayor Smidt:
The Economic Development Administration (“EDA”) has received the City of Keokuk’s
request for release of the Agreement and Mortgage for the above-referenced EDA grant. As
discussed, in accordance with EDA’s regulations and the Agreement and Mortgage, because this
release will occur before expiration of the project’s 15-year Useful Life, as determined by EDA,
the City is required to compensate EDA for the Federal Share.
The Federal Share calculation is determined in accordance with 13 CFR § 314.5, which
requires that EDA be repaid “that portion of the current fair market value of any Project Property
attributable to EDA’s participation in the Project.” In accordance with the regulation, EDA
relies on a current certified appraisal of the project property prepared by a certified appraiser to
determine the fair market value. The City has provided such an appraisal which valued the
project property at $215,000.00. EDA’s participation in the project (ie, grant rate) was 32.23%.
As such, the amount to be paid to EDA is $69,294.50.
$215,000.00 x 32.23% = $69,294.50
A check in the amount of $69,294.50.00 can be made out to the “Economic
Development Administration” and remitted to the following address:
NOAA Office of the Chief Financial Officer
Attn: Finance Office Travel Team (SSMC4)
1315 East West Highway
Silver Spring, MD 20910
Please include “EDA Project # 05-01-05869” on the check. I recommend sending it by
a method that has tracking.
Once the City provides me with documentation that it has sent the check, I will promptly
provide you with the enclosed Release of Agreement and Mortgage and Covenant of Use that
Page 1 of 2

Page 58 of 62

has been executed by EDA, which the City may sign and record in the records of Lee County,
IA.
Let me know if you have any questions or concerns.
Sincerely,
Rachael B.
B Gamble
Deputy Chief Counsel

c: Mike Norris, Southeast Iowa Regional Planning Commission

Page 2 of 2

Page 59 of 62

RELEASE OF AGREEMENT AND MORTGAGE AND COVENANT OF USE
Pursuant to 13 C.F.R. § 314.10, which authorizes release of property interest by the
Economic Development Administration, United States Department of Commerce (EDA), the
EDA hereby releases the Agreement and Mortgage (Agreement) made by the City of Keokuk,
Iowa (Recipient) dated April 2, 2019, and recorded at Book 2019, Page 1281 in the records of
Lee County, Iowa, covering all or a portion of the property legally described in Exhibit A (the
Property), attached and made a part of this release (Release).
The Agreement secured the use of the grant-assisted EDA Project Number 05-01-05869
for the renovation of the Southeast Iowa Development Center (Project), unless a different use
was approved by EDA. In accordance with 13 C.F.R. §§ 314.5 and 314.10(c), under current
federal law, upon full payment in compensation of the Federal Share, EDA may release the
Federal Interest in the Project Property. Recipient has paid the Federal Share for EDA Project
Number 05-01-05869 in accordance with the federal regulations.
Recipient’s payment of the Federal Share and this Release do not relieve the Recipient
from compliance with certain Federal requirements, including the restriction listed in 13 C.F.R. §
314.10(e)(3) which forbids use of the Property in violation of nondiscrimination requirements.
The receipt and adequacy of consideration is hereby acknowledged by the EDA and the
Recipient.
It is stipulated and agreed that the terms of this Release constitute a reasonable restraint
on alienation of use, control and possession of, or title to, the Property, given the federal interest
in the Property. This covenant shall run with the Property.
The Regional Administrator for the Denver Regional Office has the authority to execute
this instrument on behalf of the EDA and release the Property from the Agreement.
The undersigned representative of the City of Keokuk, IA, is the officer duly authorized
to execute this Release on behalf of the Recipient and agrees to execute, acknowledge, and
record this instrument and attachments, in accord with applicable state and local laws, and
forward a completed recorded copy of this instrument to the EDA.

Page 60 of 62

CITY OF KEOKUK
By:_________________________
Printed Name:_________________
Title:________________________
STATE OF IOWA

)
) ss.
COUNTY OF LEE________ )

On this ______ day of _______________ 2026, before me, the undersigned, a notary public for
the State of Iowa, personally appeared ________________________ known to me as the
__________________ for the City of Keokuk, and acknowledged that he/she executed this
instrument on behalf of the City.
In witness whereof, I have hereunto set my hand and affixed my notarial seal on the day and year
written above.
_______________________________
Notary Public
My commission expires:_____________

[SIGNATURE FOR THE EDA ON FOLLOWING PAGE]

Page 61 of 62

ECONOMIC DEVELOPMENT ADMINISTRATION
UNITED STATES DEPARTMENT OF COMMERCE
By:______________________________
Angela B. Martinez, Regional Administrator, Denver and
Seattle Regional Offices

STATE OF COLORADO
COUNTY OF DENVER

)
) ss.
)

On this ___ day of ______________, 2026, before me, the undersigned, a notary public for the
State of Colorado, personally appeared Angela B. Martinez, known to me to be the Regional
Administrator for the Denver Regional Office of the Economic Development Administration,
and acknowledged that she executed this instrument on behalf of the Economic Development
Administration.
In witness whereof, I have hereunto set my hand and affixed my notarial seal on the day and year
written above.
_______________________________
Notary Public
My commission expires:

Page 62 of 62

EXHIBIT A
All of Block One-A (1-A) located partly in Estes Addition and partly in Kilbourne’s Addition to
the City of Keokuk, Lee County, Iowa, including vacated alley lying within.

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