On the agenda: Spring Hill meeting — data center (Jul 23)
Past ⚠ Agenda Watch Spring Hill, Kansas · Thursday, July 23, 2026 — 2 months ago
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The published agenda for this July 23 meeting contains: "data center". The meeting has passed; the record and its outcome live here permanently.
Check the agenda document for the meeting time.
The agenda, word for word
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REVISED
AGENDA
CITY COUNCIL REGULAR MEETING
THURSDAY, JULY 23, 2026
SPRING HILL CIVIC CENTER
401 N. MADISON, COUNCIL CHAMBERS
7:00 P.M.
CALL TO ORDER
INVOCATION Pastor Jack Smith, Generation Bible Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
EXECUTIVE SESSION NO. 1
ANNOUNCEMENTS AND REPORTS
CITIZEN PARTICIPATION (Speaker’s Protocol- attached)
PRESENTATION
2025 Audit Report, Mr. Sean Gordon, CPA
CONSENT AGENDA:
The items on the Consent Agenda are considered by staff to be routine business items. Approval of the
items may be made by a single motion, seconded, and a majority vote with no separate discussion of any item
listed. Should a member of the Governing Body desire to discuss any item, it will be removed from the
Consent Agenda and considered separately.
1. Approval of Minutes: June 25, 2026, Regular Meeting
2. Approval of Minutes: July 9, 2026, Regular Meeting
3. Consider Approval of Appropriation Order No. 2026-07-23
4. Consider Approval of Agreement Renewal for Navex
5. Consider Approval of Agreement for Facility Usage at Spring Hill Civic / Community Center,
Spring Hill Recreation Commission
6. Consider Approval of Final Acceptance for Fox Hollow, First Plat
7. Consider Approval of Final Acceptance for Garrett Ranch, First Plat
FORMAL COUNCIL ACTION
7A. Consideration of City Administrator Contract
8. City Attorney Appointment
9. Community Improvement Committee Appointment
10. Planning Commission Appointment for City Representative
11. Consider Resolution No. 2026-R-XX: A Resolution authorizing and directing the defeasance
and/or redemption prior to maturity of certain outstanding general obligation bonds of the
City of Spring Hill, Kansas and authorizing the execution of an escrow trust agreement in
connection therewith
12. Consider Resolution No. 2026-R-xx: Resolution authorizing the construction of the North
Webster Sewer Improvements and authorizing use of proceeds from the City’s General
Obligation Temporary Notes, Series 2025B to pay the costs thereof
13. Consider Approval of Amendment #1 to Task Order 2024-10 with Lamp Rynearson for the
191st Street & Hwy 169 traffic signal design
14. Consider Approval of a construction agreement with The Havens Construction Co., Inc. for
the Stormwater Condition Assessment Program
15. Consider Approval of an Agreement with Johnson County for the Stormwater System
Renewal Project for the City Lake Dam project
16. Consider a request to apply for the Kansas Water Office Grant Program for grant funding to
construct a new wastewater treatment facility
EXECUTIVE SESSION NO. 2
ADJOURN
CITY OF SPRING HILL, KANSAS
SPEAKER’S PROTOCOL
PUBLIC COMMENT PERIOD & PUBLIC HEARINGS
The Spring Hill Governing Body encourages citizen participation in the local governance process and wants
to ensure that all interested parties have an opportunity to be heard at public meetings. To that end, the
Governing Body has determined that procedures are needed to ensure fair and efficient meetings are
conducted in an ethical, civil, and cordial matter. The purpose of the Public Comment period is to provide
an opportunity for members of the public to provide information to the Governing Body; the Public
Comment Period is not an open public forum, but rather a limited forum for citizens to provide
information to the Governing Body. Members of the Governing Body should not engage in discussion or
debate with speakers offering Public Comment.
Therefore, the Governing Body adopts the following procedures regarding the conduct of public meetings.
Persons desiring to address the Governing Body, or board, commission, or committee, during the Public
Comment Period shall place their name on the speaker’s list via telephone, e-mail, or by personally signing
it prior to the public meeting. The speaker’s list(s) shall be maintained by the Office of the City Clerk or
Board Secretary and shall be posted no less than one-half (1/2) hour prior to the meeting.
Speakers will be called in the order they appear on the list for each topic. Persons unable to place their
name on the speaker’s list may be allowed to address the Governing Body or Board after recognition by
the meeting chairperson.
Always speak from the lectern, using the microphone. This ensures that all remarks will be accurately
recorded. Speakers are requested to state their full name, address, and group affiliation if related to their
comments or if acting as a representative of an entity, organization, or group, if any, before delivering any
remarks. Speakers should restate their name each time subsequent remarks are made. If unable to speak
from the lectern, accommodations can be provided. A speaker granted a current Protection from Abuse
or Protection from Stalking Order shall not have to state his or her address.
Persons wishing to address the Governing Body or Board for general issues or concerns during Citizen
Participation on items not under consideration within the agenda shall be limited to a maximum of five
(5) minutes, provided an extension of time may be granted, by formal motion. If a large number of people
seek to make comments, the Governing Body or other Board may limit the time to three (3) minutes per
speaker to ensure that all those who wish to speak are provided an opportunity. Speakers may not give,
donate, or yield their time to speak to extend another person’s time. Comments during Citizen
Participation are to be directed to the Chair. Staff will respond to specific issues if so directed by the
Mayor.
Speakers are expected to conduct themselves in a civil manner. The following topics and types of
comments are prohibited:
Political campaigning;
Commercial advertisement or hawking;
Personal attacks, threats, or slanderous remarks that are unrelated to official conduct or qualifications;
Profanity;
Disclosure of identifying, locating, or sharing of private information whether concerning elected or
appointed officials, City employees, or members of the public.
To protect privacy interests of all parties involved, the Governing Body shall not hear personal complaints
concerning an employee during Public Comment on any matter related to his or her employment with the
City. Individual personnel matters should be referred to City administration who may report to the
Governing Body in executive session, as appropriate. Policy matters regarding employment shall be
addressed in open session.
If a number of persons are aligned on an agenda topic, they may select one (1) spokesperson for an
applicant, party request or proposing the item, or on behalf of an agenda topic and one (1) spokesperson
for the opposition who shall be allotted ten (10) minutes. Other speakers, including unaligned or
otherwise unrepresented persons, may speak for up to five (5) minutes each as determined by the
Governing Body or Board depending upon the number of speakers.
The Governing Body and City Boards conduct public hearings from time to time as required by law or as
part of consideration of certain matters prior to passage, adoption, or approval of an item. Persons who
wish to address the Governing Body or a Board during a Public Hearing are not required to sign up or to
provide advance notice of the intent to appear and comment on the subject of the Public Hearing.
Persons wishing to address the Governing Body in a public hearing may make comments for five (5)
minutes; provided that, a spokesperson for an applicant or group of applicants or petitioners may speak
for up to ten (10) minutes, and a spokesperson for an aligned group in opposition to the application or
petition under consideration, if so designated, shall also be permitted to speak for up to ten (10) minutes.
Speakers may not otherwise give, donate, or yield their time to speak to extend another person’s time.
If you have documentation or other materials to present to the Governing Body or Board, please provide
them to the City Clerk or Board Secretary for distribution and filing with the official record of the meeting.
If possible, a total of eight (8) copies of any document should be provided.
The City of Spring Hill does not discriminate on the basis of race, color, national origin, sex, gender, sexual
orientation, religion, age, disability, genetic information, membership or service in the military, or other
characteristics prohibited by federal, state, or local law, rule, or regulation, including Title II of the
Americans with Disabilities Act. The City will provide reasonable accommodation to individual’s possessing
a disability upon request. A request for reasonable accommodation for disability, or other assistance,
should be made, if possible, at least three (3) days in advance, to the Office of the City Clerk at (913) 5923664 or [email protected].
The Governing Body welcomes your participation and appreciates your cooperation. Meeting agendas
and minutes are available via the City website at www.springhillks.gov or by contacting the Office of the
City Clerk. Meetings are also available for viewing via live streaming on YouTube. Additional details are
available on the City of Spring Hill website.
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL CITY COUNCIL
City of Spring Hill, Kansas
Minutes of City Council Regular Session
June 25, 2026
Mayor Young called the Regular Session of the City Council to order at 7:00 p.m. on June 25, 2026, in the
Spring Hill Civic Center, 401 N. Madison, Council Chambers, Spring Hill, Kansas. The meeting convened
with Glenda Gerrity, City Clerk, recording.
Councilmembers in attendance:
Phillip Thron, Council President
Mike Grant
Ivan Delgado
James Savage
Kendra Crevier, appointed by the mayor
Staff in attendance:
Lane Massey, City Administrator
Chief Sutterby, Police Department
Jacob Speer, Public Works Director
Rhonda Dunn, Finance Director
Alysen Abel, City Engineer
Mike Mallon, Community Development Director
Monakisha Jones, Human Resources Director
Consultants in attendance:
Spencer Low, City Attorney
INVOCATION
The invocation was given by Zach Terrell, Become Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
The City Clerk called the roll of the City Council. With a quorum present, the meeting commenced.
APPROVAL OF THE AGENDA
The mayor requested to add Executive Session No. 4.
Motion by Thron, seconded by Delgado, to approve the agenda as amended.
The motion passed 4-0-0.
CITY COUNCIL APPOINTMENT
Mayor Young nominated Mrs. Kendra Crevier to fill the unexpired term created by the resignation of
Kristin Feeback. This term will end on the second Monday in January 2028.
Spring Hill City Council Regular Session Minutes
June 25, 2026
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The City Council unanimously approved Mayor Young’s nomination for Kendra Crevier to serve the
remainder of the term.
The City Clerk administered the Oath of Office to Kendra Crevier, who then took her seat at the dais.
ANNOUNCEMENTS AND REPORTS
Announcements and reports were given by the Governing Body and staff.
EXECUTIVE SESSION NO. 1
Motion by Thron, seconded by Savage, to recess into Executive Session for fifteen (15) minutes with a 5minute bathroom break for consultation with an attorney, which would be deemed privileged to discuss
a proposal from a developer pursuant to K.S.A. 75-4319 (b) (2) of the Kansas Open Meetings Act. The open
meeting will resume in the City Council Chambers at 7:35p.m. No formal action is anticipated following
the session. Persons to be in attendance are Lane Massey, Rhonda Dunn, Alex Felzien, Braden Ruge, Ben
Hart, and Mike Mallon.
The motion passed 5-0-0.
The meeting recessed at 7:15p.m.
The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
7:35p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
CITIZEN PARTICIPATION
Lance Caldwell, 15272 W. 191st Street, spoke about the proposed zoning ordinance and the proposed
professional services agreement for the comprehensive plan and requested that the City Council reject
the zoning ordinance.
Sarah Grady, 15690 W. 199th Street, spoke about the proposed changes to the zoning code and requested
that the City Council reject the zoning ordinance.
Julia Burgmeier, 18908 Mahaffie Street, requested to reject the proposed zoning ordinance No. 2026-17.
Leah Langley, 16960 W. 191st Street, spoke about the Water One merger with the City, and requested
amendments to the proposed M-2 zoning district.
Tracy Scheumann, 15349 W. 193rd Terr, spoke about her concerns regarding the property development
standards and minimum setbacks in the M-2 zoning, and requested that the City Council not allow M-2
zoning near residential and enact conditional use permits for data centers.
Todd Scheumann, 15349 W. 193rd Terr, spoke about his opposition to the proposed buffer zoning of 100’
and requested that the City Council reject the proposed zoning ordinance 2026-17. Additionally, he
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June 25, 2026
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suggested looking at the Kansas City, MO model regarding data centers and referenced an article in the
Kansas City Star about the development of a data center in the City of Peculiar.
Jamie Raney, 20562 W. 220th Street, requested that the City Council reject the M-2 zoning and requested
a temporary moratorium on specifically hyper scale data centers until studies can be completed, and
requested that the City Council consider more commercial zoning.
John Watterman, 21110 W. 186th Terr, spoke about the comprehensive plan and requested that the City
Council reject the proposed M-2 zoning until the comprehensive plan is completed.
Rodolfo Arevalo, 19419 W. 200th Street, spoke about the 2027 budget and requested that the City Council
get closer to the revenue neutral rate.
CONSENT AGENDA
Motion by Thron, seconded by Delgado, to approve the consent agenda as presented.
1. Consider Approval of Appropriation Order No. 2026-06-25
2. Consider Approval of Invoices for Storm Damage Repairs at Spring Hill Cemetery
3. Consider Approval of Special Event Permit for First Friday’s Parade on July 3, 2026
4. Consider Approval of Validity Screening Solutions Renewal Agreement
5. Consider Approval of Two-Year Agreement with All City Management Services for School
Crossing Guard Contract
6. Consider Approval of Maplewood Valley Storm Easement
7. Consider Acceptance of Two-Year Maintenance Bonds with Ron Weers Construction, Inc. for
Garrett Ranch, 1st Plat Deleted
7a. Consider Approval of Invoice from Rearview Roofing for roof repairs at Spring Hill Aquatic
Center
The motion passed 5-0-0.
FORMAL COUNCIL ACTION
8. Consider Notification to Johnson County Treasurer of Intent to Exceed the Revenue Neutral Rate
Motion by Thron, seconded by Delgado, to approve Agenda Item 8 as stated in tonight’s agenda.
(Vote to notify the County Treasurers of intent to exceed RNR rate and set the maximum mill levy at
the current rate of 21.861 and set the appropriate hearing date.)
The motion passed 5-0-0.
9. Consider Approval of Ordinance No. 2026-16: Site Plan and Associated Conditional Use Permit for
the New Spring Hill High School CTE Addition and Commons Area (SP-26-1/CU-26-1)
Motion by Thron, seconded by Grant, to approve Agenda Item 9 as stated in tonight’s agenda.
(Approve Ordinance No. 2026-16, Site Plan and Conditional Use SP-26-01, CU-26-01, SHHS CTE
Addition, as recommended by Planning Commission.)
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June 25, 2026
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The motion passed by a roll call vote 5-0-1 (Crevier). Thron-yes, Crevier-abstained due to her prior
vote on this matter as a Planning Commissioner, Grant-yes, Delgado-yes, Savage-yes, Young-yes.
RECESS
Motion by Thron, seconded by Delgado, to recess for five (5) minutes and return at 8:27p.m.
The motion passed 5-0-0.
The meeting recessed at 8:22p.m.
The Governing Body reconvened into the open meeting at 8:27p.m., with everyone present.
10. Consider Adoption of Ordinance No. 2026-17: Spring Hill Municipal Code, Chapter XVII of Municipal
Code is hereby amended as set forth in Exhibit A attached hereto and incorporated by reference,
2026 First Edition
Motion by Thron, seconded by Grant, to adopt Ordinance No. 2026-17 amending Chapter 17, Article
3, Section 17, pertaining to the Unified Zoning Ordinance and Subdivision Regulations of Spring Hill,
Kansas, Third Edition 2025; related to zoning district regulations and development processes as
presented in the agenda packet with two changes,
1. all uses listed in 17.331(B)(4) and 17.331(B)(5) be moved to 17.331(C)(4) and 17.331(C)(5),
respectively; and
2. The section of Section 17.331(C) relating to Commercial Uses be re-numbered to (C)(4),
correcting a minor typo.
Motion passed by roll call vote 3-2 (Delgado, Savage) -1 (Crevier). Crevier-abstained due to her prior
vote on this matter as a Planning Commissioner, Grant-yes, Delgado-no, Savage-no, Thron-yes, Youngyes.
11. Consider Approval of Approve Professional Services Agreement for the Comprehensive Plan Update
Motion by Thron, seconded by Delgado, to approve Agenda Item 11 as stated in tonight’s agenda.
(Approve an agreement between COSH and Multistudio, Inc. for Professional Consulting Services on
the Comprehensive Plan with project costs not to exceed $125,000, and to authorize the mayor and
staff to sign and execute all necessary agreements.)
The motion passed 5-0-0.
RECESS
Motion by Thron, seconded by Delgado, to recess for five (5) minutes and return to Council Chambers at
9:32p.m.
The motion passed 5-0-0.
The meeting recessed at 9:27p.m.
The Governing Body reconvened into the open meeting at 9:32p.m., with everyone present.
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June 25, 2026
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12. Consider Approval of Construction Agreement with NewCo Concrete LLC for the 2026 Sidewalk
Program
Motion by Thron, seconded by Delgado, to approve Agenda Item 12 as stated in tonight’s agenda.
(Accept the bid and approve a construction agreement with NewCo Concrete LLC for the 2026
Sidewalk Program in the amount of $146,370 and authorize the Mayor and staff to execute all
necessary documents.)
The motion passed 5-0-0.
13. Consider Approval of BNSF Agreement for NE Sewer Interceptor
Motion by Thron, seconded by Delgado, to approve Agenda Item 13 as stated in tonight’s agenda.
(Approve a Pipeline License Agreement with BNSF for the NE Sewer Interceptor project and authorize
the Mayor to execute a final version with changes as approved and negotiated by the City Attorney.)
The motion passed 5-0-0.
EXECUTIVE SESSION NO. 2
Motion by Thron, seconded by Delgado, to recess into Executive Session for ten (10) minutes for the
preliminary discussion of the acquisition of real property pursuant to K.S.A. 75-4319(b)(6) of the Kansas
Open Meetings Act. The open meeting will resume in the City Council Chambers at 9:49p.m. No formal
action is anticipated following the session. Persons to be in attendance are the following:
Lane Massey, City Administrator
Mike Mallon, Community Development Director
Spencer Low, City Attorney
Motion carried 5-0-0.
The meeting recessed at 9:39p.m.
The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
9:39p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
EXECUTIVE SESSION NO. 3
Motion by Thron, seconded by Delgado, to recess into Executive Session for ten (10) minutes to receive
advice of counsel regarding matters of nonelected personnel pursuant to K.S.A. 75-4319(b)(2) of the
Kansas Open Meetings Act. The open meeting will resume in the City Council Chambers at 10:00p.m. No
formal action is anticipated following the session. Persons to be in attendance are the following:
Spencer Low, City Attorney
Motion carried 5-0-0.
The meeting recessed at 9:50p.m.
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June 25, 2026
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The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
10:00p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
EXECUTIVE SESSION NO. 4
Motion by Thron, seconded by Delgado, to recess into Executive Session for twenty (20) minutes to
discuss matters of nonelected personnel pursuant to K.S.A. 75-4319(b)(1) of the Kansas Open Meetings
Act. The open meeting will resume in the City Council Chambers at 10:22p.m. No formal action is
anticipated following the session. Persons to be in attendance are the following:
Spencer Low, City Attorney
Lane Massey, City Administrator
Motion carried 5-0-0.
The meeting recessed at 10:02p.m.
The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
10:22p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
ADJOURN
Motion by Thron, seconded by Delgado, to adjourn. Motion carried 5-0-0.
The meeting adjourned at 10:23p.m.
Approved by the Governing Body on
, 2026.
Glenda Gerrity, City Clerk
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June 25, 2026
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City of Spring Hill, Kansas
Minutes of City Council Regular Session
July 9, 2026
Mayor Young called the Regular Session of the City Council to order at 7:00p.m. on July 9, 2026, in the
Spring Hill Civic Center, 401 N. Madison, Council Chambers, Spring Hill, Kansas. The meeting convened
with Glenda Gerrity, City Clerk, recording.
Councilmembers in attendance:
Phillip Thron, Council President
Mike Grant
James Savage
Kendra Crevier
Members absent:
Ivan Delgado
Staff in attendance:
Lane Massey, City Administrator
Chief Sutterby, Police Department
Jacob Speer, Public Works Director
Rhonda Dunn, Finance Director
Alysen Abel, City Engineer
Mike Mallon, Community Development Director
Monakisha Jones, Human Resources Director
Consultants in attendance:
Spencer Low, City Attorney
Alex Felzien, Mauer Law Firm
INVOCATION
The invocation was given by Pastor Sarah Terrell, Become Church.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
The City Clerk called the roll of the City Council. With a quorum present, the meeting commenced.
APPROVAL OF THE AGENDA
The Mayor requested the removal of Task Order No. 2 and the addition of Task Order No. 5 under Consent
Item 6, as well as the removal of Executive Session No. 4.
Motion by Thron, seconded by Savage, to approve the agenda as amended.
Motion carried 4-0-0.
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July 9, 2026
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PUBLIC HEARING - Northeast Sewer Benefit Area
The Mayor opened the public hearing for the Northeast Sewer Benefit Area.
The City Attorney reviewed the process for creating a Sewer Benefit Area under Chapter 20 of the Spring
Hill Municipal Code. The first step is adopting a resolution. This allows the City to start construction for
the Northeast Sewer Interceptor and allows property owners to market their properties. A map of the
Northeast Sewer Interceptor was presented which listed the parcels within the benefit area. The
resolution will be recorded against each property, and final costs will be set by a subsequent resolution
after construction. Property owners will be required to pay their proportional share at the time of platting
and prior to connecting to the City’s sewer system.
Public Comment:
Bill Peterman, spoke in opposition to Benefit Districts.
Harold Phelps, representing Bonita Station, expressed support for the benefit area, noting that his client
cannot proceed with development without sewer.
The Mayor closed the public hearing.
ANNOUNCEMENTS AND REPORTS
Announcements and reports were given by the Governing Body and staff.
CITIZEN PARTICIPATION
Bill Peterman, 19431 W. 200th Street, expressed appreciation for the newly installed sidewalk, commented
on development and encouraged the City not to rush decisions, and noted concerns about weeds along
199th Street near the high school.
Pam Hettinger, 20650 W. 219th Terr, expressed her concerns regarding large fireworks, the use of the
roadway to discharge them, and the cleanup of resulting debris.
Linda Falldorf, 22541 Franklin Street, expressed concerns about the dangers associated with large
fireworks, including the debris left behind.
Leroy and Ann McCoy-Anderson, 706 W. South Street, expressed concerns about fireworks and about a
neighbor’s party that lasted from mid-morning into late evening.
The Mayor noted that the City Council will discuss fireworks at a future meeting.
Michael Clutts, 18512 W. 194th Street, expressed appreciation to the fire and police departments for
leading their Fourth of July parade and noted concerns regarding record requests he submitted to the
City.
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July 9, 2026
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CONSENT AGENDA
Motion by Thron, seconded by Crevier, to approve the consent agenda as amended.
1. Approval of Minutes: June 11, 2026, Regular Meeting
2. Consider Approval of Appropriation Order No. 2026-07-09
3. Consider Approval of Special Event Permit: Rest Stop at City Park, Sunflowers to Roses Bike
Ride
4. Consider Approval of Special Event Permit: Summer 5K Run, Spring Hill Recreation Commission
5. Consider Approval of Temporary Construction Easement for the City Lake Dam project
6. Consider Approval of Task Orders KV-2026-02, KV-2026-03, KV-2026-04, and KV-2026-05 with
Kaw Valley Engineering to provide construction materials testing services for the 2026 Street
Maintenance Program
6a. Authorize Mayor to Execute Settlement Agreement with CNC Development, LLC
Motion passed 4-0-0.
FORMAL COUNCIL ACTION
7. Consider Approval of Resolution No. 2026-R-11: Establishing a Sewer System Benefit Area in the
City of Spring Hill, Kansas pursuant to Spring Hill Municipal Code Chapter 20
Motion by Thron, seconded by Crevier, to approve Item No. 7 as stated in tonight’s agenda.
(Approve Resolution 2026-R-11, a Resolution establishing a sewer system benefit area in the City of
Spring Hill, Kansas pursuant to Spring Hill Municipal Code Chapter 20.)
Motion passed 4-0-0.
8. Consider Approval of Task Order No. HDR-2026-14 with HDR Engineering, Inc. for the engineering
design of the 223rd Street Loop Trail
Motion by Thron, seconded by Grant, to approve Item No. 8 as stated in tonight’s agenda.
(Approve Task Order #14 with HDR for the design of the 223rd Street Loop Trail in an amount not to
exceed $250,000.)
Motion passed 4-0-0.
DISCUSSION
9. Permission to apply for a COPS Hiring Grant which would partially fund additional police officer
positions for FY 2027-FY 2029
Chief Sutterby reported that the Police Department has an opportunity to apply for a Community
Policing Grant that would help fund a School Resource Officer. If awarded, the Spring Hill School
District would contribute a portion of the salary. Following discussion, the Governing Body expressed
full support for submitting a grant application.
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July 9, 2026
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EXECUTIVE SESSION NO. 1
Motion by Thron, seconded by Savage, to recess into Executive Session for fifteen (15) minutes for
consultation with an attorney, which would be deemed privileged to discuss a proposal from a developer
pursuant to K.S.A. 75-4319 (b) (2) of the Kansas Open Meetings Act. The open meeting will resume in the
City Council Chambers at 8:41p.m. No formal action is anticipated following the session. Persons to be in
attendance are Lane Massey, Rhonda Dunn, and Alex Felzien.
Motion carried 4-0-0.
The meeting recessed at 8:26p.m.
The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
8:41p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
EXECUTIVE SESSION NO. 2
Motion by Thron, seconded by Crevier, to recess into Executive Session for twenty (20) minutes to discuss
matters of nonelected personnel pursuant to K.S.A. 75-4319 (b) (1) of the Kansas Open Meetings Act. The
open meeting will resume in the City Council Chambers at 9:03p.m. No formal action is anticipated
following the session. Persons to be in attendance are Spencer Low, City Attorney, and Lane Massey, City
Administrator.
Motion carried 4-0-0.
The meeting recessed at 8:43p.m.
The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
9:03p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
EXECUTIVE SESSION NO. 3
Motion by Thron, seconded by Savage, to recess into Executive Session for fifteen (15) minutes to receive
advice of counsel regarding matters of nonelected personnel pursuant to K.S.A. 75-4319 (b) (2) of the
Kansas Open Meetings Act. The open meeting will resume in the City Council Chambers at 9:20p.m. No
formal action is anticipated following the session. Persons to be in attendance are Spencer Low, City
Attorney.
Motion carried 4-0-0.
The meeting recessed at 9:05p.m.
The mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
9:20p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
Spring Hill City Council Regular Session Minutes
July 9, 2026
Page 4 of 5
THE FOLLOWING MINUTES ARE SUBJECT TO MODIFICATION
AND ARE NOT OFFICIAL MINUTES
UNTIL APPROVED BY THE SPRING HILL CITY COUNCIL
Extended
Motion by Thron, seconded by Crevier, to extend the executive session for ten (10) minutes and return at
9:30pm.
Motion carried 4-0-0.
The meeting recessed at 9:20p.m.
The Mayor stated to let the record reflect that the Governing Body reconvened into the open meeting at
9:30p.m., with everyone present. No votes were taken, or decisions made during the executive session.
The discussion was limited to the subjects stated.
EXECUTIVE SESSION NO. 4
This session was deleted.
ADJOURN
Motion by Thron, seconded by Savage, to adjourn.
Motion carried 4-0-0.
The meeting adjourned at 9:31p.m.
Approved by the Governing Body on
, 2026.
Glenda Gerrity, City Clerk
Spring Hill City Council Regular Session Minutes
July 9, 2026
Page 5 of 5
CITY OF SPRING HILL, KANSAS
APPROPRIATION ORDER
NUMBER 2026-07-23
PRESENTED: July 23, 2026
Be it ordered by the Governing Body of the City of Spring Hill that
the above dated order is and shall be approved and all claims honored
and paid by the City Clerk.
Accounts Payable:
Payroll:
$732,754.04
$301,648.55
Total amount of the Appropriation Order:
$1,034,402.59
Expense Approval Report
By Vendor Name
City of Spring Hill Kansas
Post Dates 7/2/2026 - 7/15/2026
Payable Number
Description (Payable)
Account Number
Vendor: 02196 - ADOLPH KIEFER & ASSOCIATES LLC
INV001621721
MANAGER UNIFORMS - 2026 … 100-730-5400
Vendor: 03030 - AMY DIEDIKER
R5800
REFUND DEPOSIT - MEADOW… 100-2200
Vendor: 02860 - BAKER TILLY ADVISORY GROUP PARENT, LP
BTAG-10012499
ECONOMIC DEVELOPMENT A… 100-130-7190
BTAG-10019600
SALES TAX ANALYSIS - MAR-A… 100-110-7190
Payment Number
Payment Date
Amount
500985
07/24/2026
Vendor 02196 - ADOLPH KIEFER & ASSOCIATES LLC Total:
465.00
465.00
100689
07/15/2026
Vendor 03030 - AMY DIEDIKER Total:
100.00
100.00
100690
07/15/2026
100690
07/15/2026
Vendor 02860 - BAKER TILLY ADVISORY GROUP PARENT, LP Total:
1,483.75
960.00
2,443.75
Vendor: 02585 - BECOME CHURCH
R5765
REFUND DEPOSIT - MEADLOW…100-2200
R5766
REFUND DEPOSIT - 401 EVENT… 100-2200
100691
100691
07/15/2026
07/15/2026
Vendor 02585 - BECOME CHURCH Total:
100.00
200.00
300.00
Vendor: 02883 - BG CONSULTANTS
25-1244L#12
OWNER'S REPRESENTATIVE S… 520-670-7190
500986
07/24/2026
Vendor 02883 - BG CONSULTANTS Total:
2,443.75
2,443.75
DFT0010885
06/25/2026
DFT0010885
06/25/2026
Vendor 02662 - BLUE CROSS AND BLUE SHIELD OF KANSAS CITY Total:
98,489.16
18,055.18
116,544.34
500987
07/24/2026
Vendor 02929 - BURNS & MCDONNELL ENGINEERING INC Total:
111,342.92
111,342.92
500988
07/24/2026
500988
07/24/2026
Vendor 02968 - BUSINESS OUTCOME SOLUTIONS Total:
1,750.00
1,750.00
3,500.00
Vendor: 02662 - BLUE CROSS AND BLUE SHIELD OF KANSAS CITY
261730004416
HEALTH INS PREMIUM - JUL 2… 100-2120
261730004416
HEALTH INS PREMIUM - JUL 2… 520-2120
Vendor: 02929 - BURNS & MCDONNELL ENGINEERING INC
186924-5
NW SEWER EXPANSION PROJ… 520-670-7150
Vendor: 02968 - BUSINESS OUTCOME SOLUTIONS
INV-0023
I.T. CONSULTING SERVICES - … 100-220-7160
INV-0023
I.T. CONSULTING SERVICES - … 520-670-7160
Vendor: 03038 - CASEY WEITL
R5792
REFUND DEPOSIT - GYMNASI… 100-2200
100692
07/15/2026
Vendor 03038 - CASEY WEITL Total:
200.00
200.00
Vendor: 03033 - CHELSEY HARVEY
R5696
REFUND DEPOSIT - COMMUNI… 100-2200
100693
07/15/2026
Vendor 03033 - CHELSEY HARVEY Total:
500.00
500.00
Vendor: 03034 - CHRIS CHUSHUK
R5691
REFUND DEPOSIT - COMMUNI… 100-2200
100694
07/15/2026
Vendor 03034 - CHRIS CHUSHUK Total:
500.00
500.00
Vendor: 00222 - CINTAS CORPORATION
4273583867
UNIFORMS - PW
4273583867
UNIFORMS - PW
4273583926
UNIFORMS - PW
4274252921
UNIFORMS - PW
4274252921
UNIFORMS - PW
4274252924
UNIFORMS - PW
100-630-5400
100-720-5400
520-670-5400
100-630-5400
100-720-5400
520-670-5400
500989
500989
500989
500989
500989
500989
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 00222 - CINTAS CORPORATION Total:
163.34
10.48
83.83
162.09
10.48
83.83
514.05
Vendor: 03019 - CLAAR TREE LLC
INV0010210
TREE CLEAN-UP - CEMETERY S… 220-000-7190
100687
07/01/2026
Vendor 03019 - CLAAR TREE LLC Total:
28,375.00
28,375.00
7/15/2026 12:00:29 PM
Page 1 of 11
Expense Approval Report
Payable Number
Post Dates: 7/2/2026 - 7/15/2026
Description (Payable)
Account Number
Vendor: 03032 - COLE-SMITH AMERICAN LEGION POST 350
R5709
REFUND DEPOSIT - 401 EVENT… 100-2200
Vendor: 00255 - COMMERCIAL AQUATIC SERVICES, INC
58250-1
CHEMICALS - SHAC
58308-1
CHEMICALS - SHAC
100-730-6500
100-730-6500
Vendor: 00277 - CREATIVE DISPLAYS OF KANSAS CITY INC
2643
LABOR TO REPLACE FLAGS & … 100-110-6601
Vendor: 00354 - DREXEL TECHNOLOGIES INC
INV191559
RFP POSTING - STORMWATER… 530-680-7130
Payment Number
Payment Date
Amount
100695
07/15/2026
Vendor 03032 - COLE-SMITH AMERICAN LEGION POST 350 Total:
200.00
200.00
500990
07/24/2026
500990
07/24/2026
Vendor 00255 - COMMERCIAL AQUATIC SERVICES, INC Total:
4,878.84
395.32
5,274.16
100696
07/15/2026
Vendor 00277 - CREATIVE DISPLAYS OF KANSAS CITY INC Total:
2,475.00
2,475.00
07/24/2026
Vendor 00354 - DREXEL TECHNOLOGIES INC Total:
47.00
47.00
100697
07/15/2026
100697
07/15/2026
100697
07/15/2026
100697
07/15/2026
100697
07/15/2026
100697
07/15/2026
Vendor 00391 - EMPORIA WHOLESALE COFFEE CO Total:
62.65
1,135.02
1,159.08
1,613.81
368.37
512.87
4,851.80
Vendor: 02398 - ENTERPRISE FM TRUST
FBN5689469
FLEET MANAGEMENT - MON… 100-110-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-150-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-150-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-150-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-500-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-500-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-500-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-500-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-610-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-630-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-630-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-630-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-630-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-710-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-720-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-720-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-720-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-730-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-730-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-800-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-800-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-800-8401
FBN5689469
FLEET MANAGEMENT - MON… 100-800-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
FBN5689469
FLEET MANAGEMENT - MON… 520-670-8401
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
500992
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 02398 - ENTERPRISE FM TRUST Total:
1,082.33
932.32
1,007.61
660.66
857.02
936.68
917.72
1,082.60
460.59
1,266.89
979.74
1,266.89
1,322.11
272.13
251.08
272.13
382.10
251.09
382.10
640.62
628.66
1,151.85
889.03
830.10
1,010.43
460.58
382.11
812.21
813.15
813.15
23,015.68
Vendor: 03028 - ERIC'S LAWN SERVICE INC
ELS1
NUISANCE ABATEMENT MOW… 100-500-7185
ELS2
NUISANCE ABATEMENT MOW… 100-500-7185
ELS3
NUISANCE ABATEMENT MOW… 100-500-7185
ELS4
NUISANCE ABATEMENT MOW… 100-500-7185
500994
500994
500994
500994
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor: 00391 - EMPORIA WHOLESALE COFFEE CO
0940115
SHAC CONCESSIONS INVENTO… 100-730-6300
0940115
SHAC CONCESSIONS INVENTO… 100-730-6300
0941450
SHAC CONCESSIONS INVENTO… 100-730-6300
0942739
SHAC CONCESSIONS INVENTO… 100-730-6300
0943134
SHAC CONCESSIONS INVENTO… 100-730-6300
0944222
SHAC CONCESSIONS INVENTO… 100-730-6300
7/15/2026 12:00:29 PM
500991
50.00
50.00
50.00
50.00
Page 2 of 11
Expense Approval Report
Post Dates: 7/2/2026 - 7/15/2026
Payable Number
Description (Payable)
Account Number
ELS5
ELS6
ELS7
ELS8
ELS10
ELS11
ELS12
ELS13
ELS14
ELS15
ELS16
ELS9
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
NUISANCE ABATEMENT MOW… 100-500-7185
Vendor: 02476 - EVERGY KS CENTRAL 6066047528
INV0010234
ELECTRIC - 20712 W 199TH ST… 100-630-7626
Vendor: 01483 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010247
ELECTRIC - STREET LIGHTS - 05… 100-630-7626
Vendor: 02003 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010231
ELECTRIC -20015 N WEBSTER-… 100-630-7626
Vendor: 02004 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010228
ELECTRIC -19098 WOODLAND… 100-630-7626
Vendor: 02005 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010230
ELECTRIC -19671 W 215TH-PA… 100-630-7626
Vendor: 02006 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010237
ELECTRIC -300 N MADISON-SA… 100-720-7626
Vendor: 02007 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010243
ELECTRIC -606 N JACKSON-P… 520-670-7626
Vendor: 02008 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010245
ELECTRIC - 911 N WEBSTER - 0… 100-630-7626
Vendor: 02009 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010241
ELECTRIC - 418 E NICHOLS - 05… 100-800-7626
Vendor: 02010 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010233
ELECTRIC - 205 N HARRISON-L… 520-670-7626
Vendor: 02011 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010240
ELECTRIC -405 W NICHOLS-CIT… 100-630-7626
Vendor: 02012 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010239
ELECTRIC - 302 N JEFFERSON -… 100-720-7626
Vendor: 02013 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010244
ELECTRIC - 610 N LINCOLN-SIR… 100-630-7626
Vendor: 02016 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010229
ELECTRIC - 19667 WEBSTER - … 520-670-7626
7/15/2026 12:00:29 PM
Payment Number
Payment Date
Amount
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 03028 - ERIC'S LAWN SERVICE INC Total:
200.00
50.00
100.00
100.00
50.00
100.00
100.00
50.00
50.00
50.00
50.00
50.00
1,150.00
DFT0010910
07/06/2026
Vendor 02476 - EVERGY KS CENTRAL 6066047528 Total:
66.82
66.82
DFT0010923
07/06/2026
Vendor 01483 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
9,216.45
9,216.45
DFT0010907
07/06/2026
Vendor 02003 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
30.72
30.72
DFT0010904
07/06/2026
Vendor 02004 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
41.27
41.27
DFT0010906
07/06/2026
Vendor 02005 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
48.30
48.30
DFT0010913
07/06/2026
Vendor 02006 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
3,670.48
3,670.48
DFT0010919
07/06/2026
Vendor 02007 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
394.95
394.95
DFT0010921
07/06/2026
Vendor 02008 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
28.86
28.86
DFT0010917
07/06/2026
Vendor 02009 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
719.81
719.81
DFT0010909
07/06/2026
Vendor 02010 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
66.42
66.42
DFT0010916
07/06/2026
Vendor 02011 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
77.64
77.64
DFT0010915
07/06/2026
Vendor 02012 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
198.05
198.05
DFT0010920
07/06/2026
Vendor 02013 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
28.86
28.86
DFT0010905
07/06/2026
Vendor 02016 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
312.24
312.24
500994
500994
500994
500994
500994
500994
500994
500994
500994
500994
500994
500994
Page 3 of 11
Expense Approval Report
Payable Number
Post Dates: 7/2/2026 - 7/15/2026
Description (Payable)
Account Number
Vendor: 02017 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010242
ELECTRIC - 502 E NICHOLS - 05… 100-630-7626
Payment Number
Payment Date
Amount
DFT0010918
07/06/2026
Vendor 02017 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
667.26
667.26
DFT0010914
07/06/2026
Vendor 02018 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
189.83
189.83
DFT0010908
07/06/2026
Vendor 02019 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
87.02
87.02
DFT0010912
07/06/2026
Vendor 02020 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
106.75
106.75
DFT0010922
07/06/2026
Vendor 02021 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
142.47
142.47
DFT0010911
07/06/2026
Vendor 02200 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc) Total:
70.93
70.93
Vendor: 00685 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0010225
ELECTRIC - 18899 S LONE ELM… 520-670-7626
DFT0010901
07/06/2026
Vendor 00685 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
363.96
363.96
Vendor: 00688 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0010226
ELECTRIC - 20281 LONE ELM … 100-630-7626
DFT0010902
07/06/2026
Vendor 00688 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
33.33
33.33
Vendor: 01904 - EVERGY METRO INC (formerly Kansas City Power & Light)
INV0010227
ELECTRIC-22101 W 199TH, VE… 100-630-7626
DFT0010903
07/06/2026
Vendor 01904 - EVERGY METRO INC (formerly Kansas City Power & Light) Total:
45.18
45.18
Vendor: 02018 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010238
ELECTRIC - 300 N MADISON ST…100-720-7626
Vendor: 02019 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010232
ELECTRIC - 20129 CRESTONE -… 520-670-7626
Vendor: 02020 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010236
ELECTRIC -22015 CLUB HOUSE… 100-630-7626
Vendor: 02021 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010246
ELECTRIC - PUBLIC WORKS DE… 100-630-7626
Vendor: 02200 - EVERGY KS CENTRAL INC (formerly Westar Energy Inc)
INV0010235
ELECTRIC-20919 W 199TH-QT … 520-670-7626
Vendor: 00413 - FERRELLGAS, LLP
RN11415791
PROPANE TANK RENTAL - W… 520-670-7230
RN11415792
PROPANE TANK RENTAL - PAR… 100-630-7230
RN11415793
PROPANE TANK RENTAL - CC/… 100-720-7230
100698
100698
100698
07/15/2026
07/15/2026
07/15/2026
Vendor 00413 - FERRELLGAS, LLP Total:
60.00
60.00
60.00
180.00
Vendor: 02401 - FREDDIE STRAWDER
INV0010254
NUISANCE ABATEMENT MOW… 100-500-7185
100699
07/15/2026
Vendor 02401 - FREDDIE STRAWDER Total:
60.00
60.00
DFT0010894
07/01/2026
DFT0010895
07/01/2026
DFT0010896
07/01/2026
DFT0010897
07/01/2026
DFT0010898
07/01/2026
DFT0010899
07/01/2026
DFT0010900
07/01/2026
Vendor 01606 - GLOBAL PAYMENTS DIRECT, INC. Total:
67.78
98.55
109.23
119.29
209.39
982.68
3,713.10
5,300.02
Vendor: 01606 - GLOBAL PAYMENTS DIRECT, INC.
INV0010218
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0010219
ELECTRONIC PYMT PROCESSO… 100-800-7770
INV0010220
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0010221
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0010222
ELECTRONIC PYMT PROCESSO… 100-110-7770
INV0010223
ELECTRONIC PYMT PROCESSO… 520-670-7770
INV0010224
ELECTRONIC PYMT PROCESS F… 520-670-7770
Vendor: 02803 - GT LEASING CORPORATION
274219
COPY EQUIPMENT LEASE - 06/… 100-100-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-100-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-110-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-150-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-200-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-300-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-610-8401
274219
COPY EQUIPMENT LEASE - 06/… 100-800-8401
274219
COPY EQUIPMENT LEASE - 06/… 520-670-8401
274219
COPY EQUIPMENT LEASE - 06/… 520-670-8401
7/15/2026 12:00:29 PM
500996
500996
500996
500996
500996
500996
500996
500996
500996
500996
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 02803 - GT LEASING CORPORATION Total:
109.66
54.83
109.67
54.83
109.66
109.67
109.67
109.67
109.67
109.67
987.00
Page 4 of 11
Expense Approval Report
Payable Number
Post Dates: 7/2/2026 - 7/15/2026
Description (Payable)
Account Number
Payment Number
Payment Date
Amount
Vendor: 02701 - HDR ENGINEERING INC
1200836024
SS4A FY26 GRANT ASSISTANCE 300-000-7150
1200836032
FY26 RCE GRANT APP ASSIST… 300-000-7150
1200836038
CRISI GRANT APP ASSISTANCE 300-000-7150
500997
500997
500997
07/24/2026
07/24/2026
07/24/2026
Vendor 02701 - HDR ENGINEERING INC Total:
10,138.01
31,456.25
16,324.25
57,918.51
Vendor: 02477 - HUSCH BLACKWELL LLP
3981381
GENERAL MATTERS - MAY 20… 100-110-7170
3981381
GENERAL MATTERS - MAY 20… 100-500-7170
3981381
GENERAL MATTERS - MAY 20… 100-800-7170
3981381
GENERAL MATTERS - MAY 20… 510-660-7170
3981381
GENERAL MATTERS - MAY 20… 520-670-7170
500998
500998
500998
500998
500998
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 02477 - HUSCH BLACKWELL LLP Total:
6,481.79
7,748.36
228.00
65.14
5,476.71
20,000.00
Vendor: 02901 - IMAGINE IT INC
31203996
OPENGOV EAM - APP DEPLO… 100-110-6130
31204014
COMPUTER - TRAINING ROOM 100-110-8300
31204197
WASTEWATER INFRASTRUCT… 520-670-8300
31204048
MS 365 - UPDATE LICENSING - …100-220-6130
500999
500999
500999
500999
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 02901 - IMAGINE IT INC Total:
60.00
2,079.00
2,400.00
4,408.95
8,947.95
Vendor: 02386 - INTERACTIVE DATA, LLC
IN1132246
IDI INVESTIGATIVE TOOL FEE - …100-800-6130
501000
07/24/2026
Vendor 02386 - INTERACTIVE DATA, LLC Total:
207.00
207.00
Vendor: 01743 - J.WILBUR COMPANY
97369
DRUG/ALCOHOL EDUCATION … 251-000-7110
100700
07/15/2026
Vendor 01743 - J.WILBUR COMPANY Total:
668.78
668.78
Vendor: 03037 - JANIECE MOORE
R5777
REFUND DEPOSIT - 401 EVENT… 100-2200
100701
07/15/2026
Vendor 03037 - JANIECE MOORE Total:
200.00
200.00
100702
07/15/2026
100702
07/15/2026
100702
07/15/2026
Vendor 02044 - KAW VALLEY ENGINEERING, INC Total:
5,700.00
13,440.00
1,011.38
20,151.38
501001
501001
501001
501001
501001
501001
501001
501001
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 00802 - LAMP RYNEARSON INC Total:
937.65
937.65
157.00
447.00
8,053.53
942.00
216.29
216.29
11,907.41
Vendor: 00005 - LINDE GAS & EQUIPMENT INC (formerly PRAXAIR DISTRIBUTION, INC)
55888963
CUTTING TORCH CYLINDER R… 100-630-7230
501002
07/24/2026
Vendor 00005 - LINDE GAS & EQUIPMENT INC (formerly PRAXAIR DISTRIBUTION, INC) Total:
240.78
240.78
Vendor: 02044 - KAW VALLEY ENGINEERING, INC
A53326
N WEBSTER SEWER PROJECT -… 520-670-8000
C42261
N WEBSTER SEWER PROJECT -… 520-670-8000
C42297
199TH ST PROJECT - MATERIAL…412-000-7150
Vendor: 00802 - LAMP RYNEARSON INC
0325175.01-0000002
2026 JOCO SMAC MGMT & S… 100-150-7150
0325175.01-0000002
2026 JOCO SMAC MGMT & S… 530-680-7150
0325005.01-0000016
2025 ON-CALL SERVICES - TH… 100-110-7150
0325005.01-0000016
2025 ON-CALL SERVICES - TH… 520-670-7150
0325136.01-0000006
CITY LAKE DAM DESIGN & CS 300-000-7150
0325141.01-0000003
MS4 SUPPORT SERVICES - STO… 530-680-7150
0325175.01-0000003
2026 JOCO SMAC MGMT & S… 100-150-7150
0325175.01-0000003
2026 JOCO SMAC MGMT & S… 530-680-7150
Vendor: 01567 - LISA GOMEZ-FRANCIS
R5730
REFUND DEPOSIT - COMMUNI… 100-2200
100703
07/15/2026
Vendor 01567 - LISA GOMEZ-FRANCIS Total:
500.00
500.00
Vendor: 03035 - LONNIE L VANARSDALE
880951
TOMBSTONE REPAIRS - STOR… 220-000-7190
100688
07/01/2026
Vendor 03035 - LONNIE L VANARSDALE Total:
6,550.00
6,550.00
Vendor: 00974 - MUTUAL OF OMAHA INSURANCE CO
002128116796
GROUP LIFE/AD&D PREMIUMS…100-100-5120
002128116796
GROUP LIFE/AD&D PREMIUMS…100-150-5120
002128116796
GROUP LIFE/AD&D PREMIUMS…100-200-5120
002128116796
GROUP LIFE/AD&D PREMIUMS…100-300-5120
002128116796
GROUP LIFE/AD&D PREMIUMS…100-310-5120
DFT0010888
DFT0010888
DFT0010888
DFT0010888
DFT0010888
06/25/2026
06/25/2026
06/25/2026
06/25/2026
06/25/2026
25.20
25.20
34.86
16.80
8.40
7/15/2026 12:00:29 PM
Page 5 of 11
Expense Approval Report
Post Dates: 7/2/2026 - 7/15/2026
Payable Number
Description (Payable)
Account Number
002128116796
002128116796
002128116796
002128116796
002128116796
002128116796
002128116796
002128116796
GROUP LIFE/AD&D PREMIUMS…100-500-5120
GROUP LIFE/AD&D PREMIUMS…100-610-5120
GROUP LIFE/AD&D PREMIUMS…100-630-5120
GROUP LIFE/AD&D PREMIUMS…100-710-5120
GROUP LIFE/AD&D PREMIUMS…100-720-5120
GROUP LIFE/AD&D PREMIUMS…100-730-5120
GROUP LIFE/AD&D PREMIUMS…100-800-5120
GROUP LIFE/AD&D PREMIUMS…520-670-5120
Payment Number
Payment Date
DFT0010888
06/25/2026
DFT0010888
06/25/2026
DFT0010888
06/25/2026
DFT0010888
06/25/2026
DFT0010888
06/25/2026
DFT0010888
06/25/2026
DFT0010888
06/25/2026
DFT0010888
06/25/2026
Vendor 00974 - MUTUAL OF OMAHA INSURANCE CO Total:
Amount
50.40
12.60
75.60
4.20
6.93
4.83
159.60
69.30
493.92
Vendor: 01101 - PUR - O - ZONE
935468
JANITORIAL SUPPLIES - SHAC 100-730-6160
935754
JANITORIAL SUPPLIES FOR CIT… 100-610-6160
935754
JANITORIAL SUPPLIES FOR CIT… 100-630-6160
935754
JANITORIAL SUPPLIES FOR CIT… 100-710-6160
935754
JANITORIAL SUPPLIES FOR CIT… 100-720-6160
935754
JANITORIAL SUPPLIES FOR CIT… 100-800-6160
935754
JANITORIAL SUPPLIES FOR CIT… 520-670-6160
501003
501003
501003
501003
501003
501003
501003
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 01101 - PUR - O - ZONE Total:
1,269.42
57.79
173.37
288.94
288.94
231.12
115.58
2,425.16
Vendor: 00995 - QUADIENT, INC
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-110-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-120-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-200-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-300-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-310-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-500-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-610-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 100-800-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 510-660-6140
INV0010253
POSTAGE PURCHASE - 04/03 -… 520-670-6140
DFT0010936
DFT0010936
DFT0010936
DFT0010936
DFT0010936
DFT0010936
DFT0010936
DFT0010936
DFT0010936
DFT0010936
07/08/2026
07/08/2026
07/08/2026
07/08/2026
07/08/2026
07/08/2026
07/08/2026
07/08/2026
07/08/2026
07/08/2026
Vendor 00995 - QUADIENT, INC Total:
3.27
2.26
38.05
6.73
92.30
71.82
1.55
32.29
81.93
169.80
500.00
Vendor: 01132 - REINDERS, INC
5081523-00
ALGAECIDE TREATMENT - PO… 100-630-6645
501004
07/24/2026
Vendor 01132 - REINDERS, INC Total:
408.80
408.80
501005
07/24/2026
Vendor 02125 - RUSH TRUCK CENTERS OF MISSOURI INC Total:
1,631.47
1,631.47
Vendor: 02125 - RUSH TRUCK CENTERS OF MISSOURI INC
3046620005
UNIT #203 - REPAIRS
100-630-6750
Vendor: 03031 - SARAH DEMAREE
R5806
REFUND DEPOSIT - GYMNASI… 100-2200
100704
07/15/2026
Vendor 03031 - SARAH DEMAREE Total:
200.00
200.00
Vendor: 01908 - SEAN GORDON
691-25-3
2025 - PROGRESS BILL - FINA… 100-110-7140
691-25-3
2025 - PROGRESS BILL - FINA… 510-660-7140
691-25-3
2025 - PROGRESS BILL - FINA… 520-670-7140
100705
100705
100705
07/15/2026
07/15/2026
07/15/2026
Vendor 01908 - SEAN GORDON Total:
5,630.00
2,815.00
2,815.00
11,260.00
100706
07/15/2026
Vendor 01684 - SPRING HILL ALUMNI ASSOCIATION Total:
200.00
200.00
Vendor: 01684 - SPRING HILL ALUMNI ASSOCIATION
R5695
REFUND DEPOSIT - 401 EVENT… 100-2200
Vendor: 01229 - SPRING HILL CEMETERY BOARD
INV0010251
2026 CEMETERY FUNDING - 2… 220-000-7320
100707
07/15/2026
Vendor 01229 - SPRING HILL CEMETERY BOARD Total:
17,500.00
17,500.00
Vendor: 01240 - SPRING HILL OIL (PD)
2821
FUEL - PD
100-800-6710
501006
07/24/2026
Vendor 01240 - SPRING HILL OIL (PD) Total:
3,124.85
3,124.85
Vendor: 01241 - SPRING HILL OIL (PW)
2822
FUEL - PW
2822
FUEL - PW
2822
FUEL - PW
100-630-6710
100-720-6710
100-730-6710
501007
501007
501007
7/15/2026 12:00:29 PM
07/24/2026
07/24/2026
07/24/2026
3,573.52
181.55
181.55
Page 6 of 11
Expense Approval Report
Post Dates: 7/2/2026 - 7/15/2026
Payable Number
Description (Payable)
Account Number
Payment Number
Payment Date
Amount
2822
FUEL - PW
520-670-6710
501007
07/24/2026
Vendor 01241 - SPRING HILL OIL (PW) Total:
1,155.04
5,091.66
Vendor: 01261 - STAPLES, INC
6068052389
ADMIN/OPERATING SUPPLIES …100-110-6110
6068052391
ADMIN/OPERATING SUPPLIES …100-110-6110
6068052393
ADMIN/OPERATING SUPPLIES …100-110-6110
501008
501008
501008
07/24/2026
07/24/2026
07/24/2026
Vendor 01261 - STAPLES, INC Total:
689.59
37.42
32.65
759.66
Vendor: 02967 - STATE INDUSTRIAL PRODUCTS
904254250
TEFLON SPRAY FOR JETTER N… 520-670-6750
501009
07/24/2026
Vendor 02967 - STATE INDUSTRIAL PRODUCTS Total:
315.48
315.48
Vendor: 00777 - STATE OF KANSAS
INV0010249
SALES TAX - WATER & RENTAL… 100-2210
INV0010249
SALES TAX - WATER & RENTAL… 510-2210
INV0010250
SALES TAX - SHAC - JUN 2026 100-2210
DFT0010931
DFT0010931
DFT0010932
07/09/2026
07/09/2026
07/09/2026
Vendor 00777 - STATE OF KANSAS Total:
23.70
148.56
1,091.13
1,263.39
Vendor: 02589 - STUART J. LITTLE
INV0010217
2026-Q3 - GOVERNMENT REL… 100-110-7190
501010
07/24/2026
Vendor 02589 - STUART J. LITTLE Total:
3,125.00
3,125.00
501011
07/24/2026
501011
07/24/2026
501011
07/24/2026
501011
07/24/2026
501011
07/24/2026
Vendor 01890 - SUPERIOR BOWEN ASPHALT COMPANY, LLC Total:
497.85
451.58
488.19
434.77
123,209.87
125,082.26
Vendor: 01890 - SUPERIOR BOWEN ASPHALT COMPANY, LLC
59648
ASPHALT FOR ROAD REPAIRS-… 205-630-6630
59693
ASPHALT FOR ROAD REPAIRS -… 205-630-6630
59759
ASPHALT FOR ROAD REPAIRS -… 205-630-6630
59849
ASPHALT FOR ROAD REPAIRS -… 205-630-6630
PAY APP #6 - JUN 2026
PAY APP #6 - 199TH ST RIDGEV…412-000-8000
Vendor: 01369 - TYLER TECHNOLOGIES, INC.
025-558226
INSITE TRANSACTION FEES - U… 100-310-7770
025-558226
INSITE TRANSACTION FEES - U… 520-670-7770
025-558684
COURT NOTIFICATION CALLS -… 100-310-7770
Vendor: 02788 - VERIZON COMMUNICATIONS, INC
300000087517
VEHICLE GPS SERVICE CHARGE…100-110-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-150-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-500-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-610-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-630-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-710-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-720-7622
300000087517
VEHICLE GPS SERVICE CHARGE…100-730-7622
300000087517
VEHICLE GPS SERVICE CHARGE…520-670-7622
Vendor: 01399 - VERIZON WIRELESS SERVICES LLC
6146836161
COMMUNICATION - GROUP C… 100-100-7622
6146836161
COMMUNICATION - GROUP C… 100-120-7622
6146836161
COMMUNICATION - GROUP C… 100-150-7622
6146836161
COMMUNICATION - GROUP C… 100-200-7622
6146836161
COMMUNICATION - GROUP C… 100-220-7622
6146836161
COMMUNICATION - GROUP C… 100-300-7622
6146836161
COMMUNICATION - GROUP C… 100-500-7622
6146836161
COMMUNICATION - GROUP C… 100-610-7622
6146836161
COMMUNICATION - GROUP C… 100-630-7622
6146836161
COMMUNICATION - GROUP C… 100-710-7622
6146836161
COMMUNICATION - GROUP C… 100-720-7622
6146836161
COMMUNICATION - GROUP C… 100-730-7622
6146836161
COMMUNICATION - GROUP C… 100-800-7622
6146836161
COMMUNICATION - GROUP C… 520-670-7622
7/15/2026 12:00:29 PM
501012
501012
501012
07/24/2026
07/24/2026
07/24/2026
Vendor 01369 - TYLER TECHNOLOGIES, INC. Total:
87.50
4,440.00
2.20
4,529.70
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
DFT0010934
07/08/2026
Vendor 02788 - VERIZON COMMUNICATIONS, INC Total:
16.16
48.48
64.64
8.08
161.60
12.12
20.20
12.12
109.04
452.44
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
DFT0010933
07/08/2026
Vendor 01399 - VERIZON WIRELESS SERVICES LLC Total:
115.53
38.51
155.57
134.79
38.51
77.02
329.63
29.27
197.11
28.86
48.14
48.91
869.36
370.82
2,482.03
Page 7 of 11
Expense Approval Report
Payable Number
Post Dates: 7/2/2026 - 7/15/2026
Description (Payable)
Account Number
Vendor: 02039 - VISION SERVICES PLAN INSURANCE COMPANY
825431913
VISION INS PREMIUM - JUL 20… 100-2120
825431913
VISION INS PREMIUM - JUL 20… 520-2120
825431924
VISION INS PREMIUM - COBRA…100-2120
Vendor: 01462 - WASTE MANAGEMENT OF KANSAS, INC.
0994760-4856-8
PUBLIC WORKS BLDG REFUSE -…100-630-7628
0994767-4856-3
POLICE DEPT REFUSE - JUN 20… 100-800-7628
0994782-4856-2
CITY HALL COMPLEX REFUSE - … 100-720-7628
0994783-4856-0
PARKS BLDG REFUSE - JUN 20… 100-630-7628
0994798-4856-8
COMMUNITY CENTER REFUSE …100-710-7628
0994897-4856-8
SHAC REFUSE - JUN 2026
100-730-7628
0994897-4856-8
SHAC REFUSE - JUN 2026
100-730-7628
0994989-4856-3
WWTP SLUDGE - JUN 2026
520-670-7628
0998776-4856-0
RESIDENTIAL TRASH COLLECT… 100-2220
Vendor: 02986 - WATER DISTRICT #1 OF JO CO
INV0010213
WATER UTILITY - 613 S RACE S… 100-710-7620
Vendor: 02991 - WATER DISTRICT #1 OF JO CO
INV0010214
WATER UTIL-401 N MADISON … 100-720-7620
Vendor: 02992 - WATER DISTRICT #1 OF JO CO
INV0010216
WATER UTILITY - 502 E NICHO… 100-610-7620
Vendor: 02994 - WATER DISTRICT #1 OF JO CO
INV0010215
WATER UTIL - 103 S WASHING… 100-630-7620
Vendor: 03004 - WATER DISTRICT #1 OF JO CO
INV0010212
WATER UTILITY- 704 W LAWR… 100-630-7620
INV0010212
WATER UTILITY- 704 W LAWR… 100-630-7620
Vendor: 02057 - WEX HEALTH INC
0002403368-IN
COBRA INSURANCE ADMIN FE… 100-110-7190
0002403368-IN
COBRA INSURANCE ADMIN FE… 100-800-7190
0002403368-IN
COBRA INSURANCE ADMIN FE… 510-660-7190
0002403368-IN
COBRA INSURANCE ADMIN FE… 520-670-7190
Vendor: 01509 - YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER KC
0625202601
SESSION 1 GROUP SWIM LESS… 100-730-7190
7/15/2026 12:00:29 PM
Payment Number
Payment Date
Amount
DFT0010886
06/25/2026
DFT0010886
06/25/2026
DFT0010887
06/25/2026
Vendor 02039 - VISION SERVICES PLAN INSURANCE COMPANY Total:
743.13
135.16
9.32
887.61
DFT0010926
07/08/2026
DFT0010925
07/08/2026
DFT0010927
07/08/2026
DFT0010929
07/08/2026
DFT0010928
07/08/2026
DFT0010935
07/08/2026
DFT0010935
07/08/2026
DFT0010930
07/08/2026
DFT0010953
07/08/2026
Vendor 01462 - WASTE MANAGEMENT OF KANSAS, INC. Total:
139.54
124.67
124.67
72.26
94.31
270.00
172.17
15,374.98
76,792.18
93,164.78
DFT0010890
06/25/2026
Vendor 02986 - WATER DISTRICT #1 OF JO CO Total:
61.73
61.73
DFT0010891
06/25/2026
Vendor 02991 - WATER DISTRICT #1 OF JO CO Total:
57.01
57.01
DFT0010893
06/25/2026
Vendor 02992 - WATER DISTRICT #1 OF JO CO Total:
164.38
164.38
DFT0010892
06/25/2026
Vendor 02994 - WATER DISTRICT #1 OF JO CO Total:
73.04
73.04
DFT0010889
06/25/2026
DFT0010889
06/25/2026
Vendor 03004 - WATER DISTRICT #1 OF JO CO Total:
29.32
1.47
30.79
501013
501013
501013
501013
07/24/2026
07/24/2026
07/24/2026
07/24/2026
Vendor 02057 - WEX HEALTH INC Total:
14.00
6.00
10.00
10.00
40.00
100708
07/15/2026
Vendor 01509 - YOUNG MEN'S CHRISTIAN ASSOCIATION OF GREATER KC Total:
2,760.00
2,760.00
Grand Total:
732,754.04
Page 8 of 11
Expense Approval Report
Post Dates: 7/2/2026 - 7/15/2026
Report Summary
Fund Summary
Fund
100 - General Fund
205 - Consolidated Highway
220 - Cemetery
251 - Special Alcohol Fund
300 - Capital Improvements - Infrastructure
412 - GO 2025B
510 - Water
520 - Wastewater
530 - Stormwater
Expense Amount
284,635.22
1,872.39
52,425.00
668.78
65,972.04
124,221.25
3,120.63
197,695.79
2,142.94
732,754.04
Payment Amount
284,635.22
1,872.39
52,425.00
668.78
65,972.04
124,221.25
3,120.63
197,695.79
2,142.94
732,754.04
Account Name
Expense Amount
MEDICAL INSURANCE
25.20
COMMUNICATION
115.53
PURCHASE LEASE OBLIG…
164.49
ADMIN / OPERATING SU…
759.66
SOFTWARE RENEWALS &…
60.00
POSTAGE
3.27
BANNER MAINTENANCE
2,475.00
AUDITING
5,630.00
ENGINEERING
157.00
LEGAL
6,481.79
PROFESSIONAL SERVICES
4,099.00
COMMUNICATION
16.16
CREDIT CARD FEES
505.69
COMPUTER HARDWARE
2,079.00
PURCHASE LEASE OBLIG…
1,192.00
POSTAGE
2.26
COMMUNICATION
38.51
PROFESSIONAL SERVICES
1,483.75
MEDICAL INSURANCE
25.20
ENGINEERING
1,153.94
COMMUNICATION
204.05
PURCHASE LEASE OBLIG…
2,655.42
MEDICAL INSURANCE
34.86
POSTAGE
38.05
COMMUNICATION
134.79
PURCHASE LEASE OBLIG…
109.66
HEALTH INSURANCE LIAB…
99,241.61
DEPOSITS
2,900.00
SOFTWARE RENEWALS &…
4,408.95
CONSULTING
1,750.00
COMMUNICATION
38.51
SALES TAX PAYABLE
1,114.83
TRASH PAYABLE
76,792.18
MEDICAL INSURANCE
16.80
POSTAGE
6.73
COMMUNICATION
77.02
PURCHASE LEASE OBLIG…
109.67
MEDICAL INSURANCE
8.40
POSTAGE
92.30
CREDIT CARD FEES
89.70
MEDICAL INSURANCE
50.40
POSTAGE
71.82
LEGAL
7,748.36
NUISANCE ABATEMENT …
1,210.00
Payment Amount
25.20
115.53
164.49
759.66
60.00
3.27
2,475.00
5,630.00
157.00
6,481.79
4,099.00
16.16
505.69
2,079.00
1,192.00
2.26
38.51
1,483.75
25.20
1,153.94
204.05
2,655.42
34.86
38.05
134.79
109.66
99,241.61
2,900.00
4,408.95
1,750.00
38.51
1,114.83
76,792.18
16.80
6.73
77.02
109.67
8.40
92.30
89.70
50.40
71.82
7,748.36
1,210.00
Grand Total:
Account Summary
Account Number
100-100-5120
100-100-7622
100-100-8401
100-110-6110
100-110-6130
100-110-6140
100-110-6601
100-110-7140
100-110-7150
100-110-7170
100-110-7190
100-110-7622
100-110-7770
100-110-8300
100-110-8401
100-120-6140
100-120-7622
100-130-7190
100-150-5120
100-150-7150
100-150-7622
100-150-8401
100-200-5120
100-200-6140
100-200-7622
100-200-8401
100-2120
100-2200
100-220-6130
100-220-7160
100-220-7622
100-2210
100-2220
100-300-5120
100-300-6140
100-300-7622
100-300-8401
100-310-5120
100-310-6140
100-310-7770
100-500-5120
100-500-6140
100-500-7170
100-500-7185
7/15/2026 12:00:29 PM
Page 9 of 11
Expense Approval Report
Post Dates: 7/2/2026 - 7/15/2026
Account Summary
Account Number
100-500-7622
100-500-8401
100-610-5120
100-610-6140
100-610-6160
100-610-7620
100-610-7622
100-610-8401
100-630-5120
100-630-5400
100-630-6160
100-630-6645
100-630-6710
100-630-6750
100-630-7230
100-630-7620
100-630-7622
100-630-7626
100-630-7628
100-630-8401
100-710-5120
100-710-6160
100-710-7620
100-710-7622
100-710-7628
100-710-8401
100-720-5120
100-720-5400
100-720-6160
100-720-6710
100-720-7230
100-720-7620
100-720-7622
100-720-7626
100-720-7628
100-720-8401
100-730-5120
100-730-5400
100-730-6160
100-730-6300
100-730-6500
100-730-6710
100-730-7190
100-730-7622
100-730-7628
100-730-8401
100-800-5120
100-800-6130
100-800-6140
100-800-6160
100-800-6710
100-800-7170
100-800-7190
100-800-7622
100-800-7626
100-800-7628
100-800-7770
100-800-8401
7/15/2026 12:00:29 PM
Account Name
Expense Amount
COMMUNICATION
394.27
PURCHASE LEASE OBLIG…
3,794.02
MEDICAL INSURANCE
12.60
POSTAGE
1.55
JANITORIAL SUPPLIES
57.79
WATER UTILITIES
164.38
COMMUNICATION
37.35
PURCHASE LEASE OBLIG…
570.26
MEDICAL INSURANCE
75.60
UNIFORMS
325.43
JANITORIAL SUPPLIES
173.37
TURF, POND, SEED & SOD
408.80
FUEL
3,573.52
EQUIPMENT MAINTENA…
1,631.47
EQUIPMENT RENTAL
300.78
WATER UTILITIES
103.83
COMMUNICATION
358.71
ELECTRICITY
10,533.91
REFUSE
211.80
PURCHASE LEASE OBLIG…
4,835.63
MEDICAL INSURANCE
4.20
JANITORIAL SUPPLIES
288.94
WATER UTILITIES
61.73
COMMUNICATION
40.98
REFUSE
94.31
PURCHASE LEASE OBLIG…
272.13
MEDICAL INSURANCE
6.93
UNIFORMS
20.96
JANITORIAL SUPPLIES
288.94
FUEL
181.55
EQUIPMENT RENTAL
60.00
WATER UTILITIES
57.01
COMMUNICATION
68.34
ELECTRICITY
4,058.36
REFUSE
124.67
PURCHASE LEASE OBLIG…
905.31
MEDICAL INSURANCE
4.83
UNIFORMS
465.00
JANITORIAL SUPPLIES
1,269.42
CONCESSION INVENTORY
4,851.80
CHEMICALS
5,274.16
FUEL
181.55
PROFESSIONAL SERVICES
2,760.00
COMMUNICATION
61.03
REFUSE
442.17
PURCHASE LEASE OBLIG…
633.19
MEDICAL INSURANCE
159.60
SOFTWARE RENEWALS &…
207.00
POSTAGE
32.29
JANITORIAL SUPPLIES
231.12
FUEL
3,124.85
LEGAL
228.00
PROFESSIONAL SERVICES
6.00
COMMUNICATION
869.36
ELECTRICITY
719.81
REFUSE
124.67
CREDIT CARD FEES
98.55
PURCHASE LEASE OBLIG…
3,419.83
Payment Amount
394.27
3,794.02
12.60
1.55
57.79
164.38
37.35
570.26
75.60
325.43
173.37
408.80
3,573.52
1,631.47
300.78
103.83
358.71
10,533.91
211.80
4,835.63
4.20
288.94
61.73
40.98
94.31
272.13
6.93
20.96
288.94
181.55
60.00
57.01
68.34
4,058.36
124.67
905.31
4.83
465.00
1,269.42
4,851.80
5,274.16
181.55
2,760.00
61.03
442.17
633.19
159.60
207.00
32.29
231.12
3,124.85
228.00
6.00
869.36
719.81
124.67
98.55
3,419.83
Page 10 of 11
Expense Approval Report
Post Dates: 7/2/2026 - 7/15/2026
Account Summary
Account Number
205-630-6630
220-000-7190
220-000-7320
251-000-7110
300-000-7150
412-000-7150
412-000-8000
510-2210
510-660-6140
510-660-7140
510-660-7170
510-660-7190
520-2120
520-670-5120
520-670-5400
520-670-6140
520-670-6160
520-670-6710
520-670-6750
520-670-7140
520-670-7150
520-670-7160
520-670-7170
520-670-7190
520-670-7230
520-670-7622
520-670-7626
520-670-7628
520-670-7770
520-670-8000
520-670-8300
520-670-8401
530-680-7130
530-680-7150
Account Name
Expense Amount
STREET MATERIALS
1,872.39
PROFESSIONAL SERVICES
34,925.00
CEMETERY FUNDING
17,500.00
PUBLIC RELATIONS
668.78
ENGINEERING
65,972.04
ENGINEERING
1,011.38
CONSTRUCTION
123,209.87
SALES TAX PAYABLE
148.56
POSTAGE
81.93
AUDITING
2,815.00
LEGAL
65.14
PROFESSIONAL SERVICES
10.00
HEALTH INSURANCE LIAB…
18,190.34
MEDICAL INSURANCE
69.30
UNIFORMS
167.66
POSTAGE
169.80
JANITORIAL SUPPLIES
115.58
FUEL
1,155.04
EQUIPMENT MAINTENA…
315.48
AUDITING
2,815.00
ENGINEERING
111,789.92
CONSULTING
1,750.00
LEGAL
5,476.71
PROFESSIONAL SERVICES
2,453.75
EQUIPMENT RENTAL
60.00
COMMUNICATION
479.86
ELECTRICITY
1,295.52
REFUSE
15,374.98
CREDIT CARD FEES
9,135.78
CONSTRUCTION
19,140.00
COMPUTER HARDWARE
2,400.00
PURCHASE LEASE OBLIG…
5,341.07
PUBLICATOINS
47.00
ENGINEERING
2,095.94
Grand Total:
732,754.04
Payment Amount
1,872.39
34,925.00
17,500.00
668.78
65,972.04
1,011.38
123,209.87
148.56
81.93
2,815.00
65.14
10.00
18,190.34
69.30
167.66
169.80
115.58
1,155.04
315.48
2,815.00
111,789.92
1,750.00
5,476.71
2,453.75
60.00
479.86
1,295.52
15,374.98
9,135.78
19,140.00
2,400.00
5,341.07
47.00
2,095.94
732,754.04
Project Account Summary
Project Account Key
**None**
DV2506E
DV2605E
IN2309E
IN2607E
PR2414E
ST2508E
Grand Total:
7/15/2026 12:00:29 PM
Expense Amount
409,634.08
111,342.92
19,140.00
2,443.75
57,918.51
8,053.53
124,221.25
732,754.04
Payment Amount
409,634.08
111,342.92
19,140.00
2,443.75
57,918.51
8,053.53
124,221.25
732,754.04
Page 11 of 11
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Monakisha Jones, Human Resources Director
Consent Item Description: EthicsPoint, Navex’s Hotline and Incident Management Extended
Subscription Key Terms for the City of Spring Hill’s hotline and incident management software.
Background: Navex is headquartered in Portland, OR with four other worldwide offices offering
product solutions for risk, governance and compliance. Through Navex’s EthicsPoint software, the
City has utilized their platform to demonstrate its commitment to operate ethically by offering an easy
and confidential way to report possible illegal, unethical, improper conduct or safety concerns.
Employees are encouraged to utilize EthicsPoint as an employee hotline providing another avenue to
report any concern. Navex was the first organization in the world to offer helplines through EthicsPoint
and has been working with organizations globally for more than 35 years. The City has been
successfully partnering with Navex since September 2018 to offer an avenue for employees to express
concerns and ultimately benefit the employees and the City as a whole.
For the past three years, Navex has been on an annual renewal with increases being reflective of
inflation and operational costs at a rate of 7%. The prior three years, the annual renewal increase was
at a rate of 3%. This year, the renewal remains at 7% as in the past three years for a renewal cost of
$2769.31. While the annual increase from 3% to 7% was minor and the next renewal is unchanged at
7%, to exercise a level of predictability from a budget perspective in addition to passing on some cost
savings, Navex has the option to do an Extended Subscription for 3 years. This allows the City to
automatically renew every 3 years and lock in a set increase percentage for those 3 years. The set
increase rate offered as part of the Extended Subscription is 5% resulting in the current renewal term
2026-2027 being $2,717.55 followed by $2,853.43 and $2,996.11.
Staff Recommendation: Staff recommends the Governing Body approve the Navex’s Hotline and
Incident Management Extended Subscription Key Terms for EthicsPoint and authorize the Mayor to
sign.
Alternatives:
• Deny the Navex’s Hotline and Incident Management Extended Subscription Key Terms for
EthicsPoint
• Return to staff for additional review and consideration
Legal Review: The agreement has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Navex’s Hotline and Incident Management Extended Subscription Key Terms for
EthicsPoint
Funding Source: This expenditure is split based on employee count and charged to various funds. It
is included in the 2027 budget. Finance Director Approval:
Suggested Motion: Move to approve (insert suggested motion).
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AGENDA ITEM REVIEW SHEET
Meeting Date: 07-23-26
Staff Contact: Rhonda Dunn, Finance Director
Consent Agenda Item Description: Consider approval of a facility use agreement with the
Spring Hill Recreation Commission
Background: The City and the SH Rec Commission (SHRC) work together to provide
programming for SH residents throughout the year. The City provides facilities for the SHRC
programs. This arrangement has gone on for a number of years.
The contract was updated with minor changes. The highlights of the agreement are:
1- The agreement runs through 12/31/2030.
2- SHRC pays $15 per hour for the use of the facility which is unchanged.
3- The new agreement covers the Civic Center and the Community Center. If SHRC uses
the SHAC, they follow normal procedures for special events or regular admission at that
facility.
4- The City will continue to provide an employee as monitor during SHRC events.
5- The City cannot provide storage for SHRC equipment other than on days of events.
6- SHRC follows the City’s standard facility rules and holiday schedule.
Staff Recommendation: Staff recommends approving the facility use agreement.
Alternatives:
• Deny the agreement.
• Return the matter to staff for further research and evaluation.
Legal Review: This agreement was reviewed by Spencer Low, City Attorney.
Attachments:
• Facility Use Agreement approved by SHRC.
Funding Source: There is no budgetary impact for this agreement. Finance Director Approval:
Suggested Motion: Move to approve the Facility Use Agreement Spring Hill Recreation
Commission and authorize the Mayor to sign the agreement.
FACILITIES USE AGREEMENT
July
THIS AGREEMENT is made and entered into on as of this _____ day of ___________,
2026, and shall be deemed effective on January 1, 2026, by and between the City of Spring Hill,
Kansas, a Kansas municipal corporation, hereinafter referred to as the “CITY”, and the Spring
Hill Recreation Commission, hereinafter referred to as “TENANT”, and hereinafter jointly
referred to as the “PARTIES”. This Agreement supersedes and replaces the Facilities Usage
Agreement dated June 23, 2022 between the PARTIES, including but not limited to any
provisions related to or concerning any renewal term on or after January 1, 2022.
WHEREAS, the CITY owns the Spring Hill Civic Center, located at 401 North Madison
Street and the Spring Hill Community Center at 613 Race Street, Spring Hill, Kansas, hereinafter
referenced as the “FACILITIES”; and
WHEREAS, the TENANT desires to use space in the FACILITIES year-round for the
following purposes, programs, and events including, but not limited to, sports programs, social
programs, cultural programs, open gym times, special events, spring break activities, art and
cooking classes, training, movie events, dances, instructional classes, theater performances,
dinners, coaches’ meetings, board meetings, free activities, and the like to and for the greater
Spring Hill community; and
WHEREAS, the CITY finds that the TENANT’s use of the FACILITIES for such
purpose(s) will provide a valuable service to the Spring Hill community, and therefore wishes to
assist the TENANT by making the FACILITIES available to the TENANT for the purpose(s)
stated.
NOW, THEREFORE, in consideration of the above and foregoing recitals, the mutual
promises and covenants hereinafter given, and for other good and valuable consideration, the
parties hereto agree as follows:
1. Space and Term. The TENANT shall have the use of the FACILITIES for the purpose(s)
stated for the period beginning January 1, 2026, and ending December 31, 2030, upon the
TENANT’s compliance with the CITY’s reservation policies and procedures and the
CITY’s acknowledgement of the space with the FACILITIES the TENANT seeks use..
2. Rent. The TENANT shall pay rent and FACILITIES use fees to the CITY in the amount
of FIFTEEN AND NO/HUNDREDTHS DOLLARS per hour ($15.00/hour) for any and
all use of the FACILITIES for the term of this Agreement. The CITY shall invoice
TENANT and TENANT shall pay the CITY for such use within thirty (30) days of issuance
of the invoice.
3. Certification of Non-Discrimination. The TENANT shall observe the provisions of all
state and federal anti-discrimination laws in access to services, program participation,
accommodation, and employment, including but not limited to, the Civil Rights Act of
1964, the Americans with Disabilities Act, Rehabilitation Act of 1973, the Equal Pay Act,
the Pregnancy Discrimination Act, Uniformed Services Employment and Reemployment
HB: 4931-6357-5469.1
Rights Act, the Genetic Information Non-Discrimination Act, the Age Discrimination in
Employment Act, Immigration Reform and Control Act, and the Kansas Act Against
Discrimination, all as amended, (“anti-discrimination laws”) and shall not discriminate
against any person based on race, religion or creed, color, sex, gender, sexual orientation,
disability, service in the uniformed services, age, pregnancy, genetic information, or
national origin or ancestry.
4. Media Licensing Fees. TENANT agrees to purchase annual movie rights license for any
movies shown at the FACILITIES. TENANT further agrees to purchase, obtain, or acquire
any necessary music or and multi-media licensing required for any music, musical
performance, presentation, or other intellectual property rights required for the use of any
music, media, or multi-media programming, presentation, performance, or broadcast.
5. Restroom Access. The CITY will provide TENANT’s personnel, volunteers, members,
participants, and invitees access to and use of rest rooms in the FACILITIES.
6. Access to the FACILITIES. The CITY will provide a Facilities Worker during any
scheduled reservation by the TENANT. The TENANT agrees to schedule any reservation
held at the FACILITIES a minimum of 14 days in advance of the event.
7. Storage of equipment and supplies. Provided that storage is available and will not
interfere with the CITY’s or others’ use of the FACILITIES, the TENANT may store
equipment related to TENANT’s programs but this storage provision is subject to change
upon notification by the CITY based upon the CITY’s need to access or use the
FACILITIES. If notified prior to its program,. TENANT agrees to assume all risk of storing
any equipment in the FACILITIES, agrees that the CITY shall bear no liability, cost, or
expense for the theft, damage, or loss of such equipment, and affirmatively waives and
agrees to hold harmless the CITY for any theft, damage, or loss of TENANT’s equipment
regardless of the cause of such theft, damage, or loss. TENANT further agrees to defend,
indemnify, and hold harmless the City from and against any claim, action, proceeding, or
suit at law or in equity from any third party for theft, damage, or loss of equipment which
TENANT suffered or permitted such third party to store in or at the FACILITIES, whether
known or unknown.
8. Availability of FACILITIES. The FACILITIES shall be available to the TENANT’s
personnel, volunteers, participants, and invitees only when proper reservation has been
made with, and approved by, the CITY. The FACILITIES will not be available on CITY
observed holidays as approved by the CITY’s Governing Body.
9. Utilities; Trash; Snow and Ice Removal; Condition. The CITY agrees to provide heat,
air conditioning, light, and electricity to the FACILITIES, at CITY’s cost. The CITY also
agrees to provide the TENANT, at CITY’s cost, with access to a dumpster for disposal of
trash generated in the FACILITIES. The CITY, at its cost, will provide snow and ice
removal at the FACILITIES. TENANT shall keep the FACILITIES in good and clean
condition and shall return the same to CITY at the end of each reservation. If the TENANT
fails to dispose of trash or clean or otherwise return the FACILITIES, or a portion thereof,
HB: 4931-6357-5469.1
2
to the condition same condition the FACILITIES was maintained prior to TENANT’s use,
the CITY may notify TENANT of the failure, and the TENANT shall promptly dispatch
its employees or agents to the FACILITIES to remedy the condition at TENANT’s sole
expense.
10. Use; Rules. The TENANT will use the FACILITIES for the above stated purposes, and
for no other use or purpose without the CITY’s express prior written consent. The
TENANT will abide by all rules, if any, established by the CITY for use of the
FACILITIES. The CITY shall provide the TENANT with a copy of such rules at the same
time as this Agreement is executed or within a reasonable time thereafter. The CITY, in its
reasonable discretion, may change such rules during the term of this Agreement, and if any
such change occurs, the CITY will promptly provide the TENANT with a copy of the new
rules.
11. Ownership of FACILITIES; Changes to FACILITIES. The FACILITIES shall remain
the property of the CITY. The TENANT may not install any fixtures or make any physical
changes to the FACILITIES premises without the CITY’s prior express written consent.
12. Furniture and Equipment. Any furniture and equipment, if any, used by the TENANT
in the FACILITIES will either be owned by the CITY or by the TENANT. No furniture or
equipment is to be jointly owned. If this Agreement is terminated, all furniture and
equipment shall be returned to the respective owner. Each and all individual items of
equipment and/or furnishings owned by the TENANT, which item is over Two Hundred
Dollars ($200.00) in value, shall be labelled to show TENANT is the owner. The
maintenance, repair, replacement, and general upkeep of furniture and equipment shall be
the responsibility of the respective owner, except as otherwise provided in this Agreement.
13. Mutual Right of Termination. Either party may terminate this Agreement at any time
for any reason, or no reason at all, by giving to the other party written notice of such
termination thirty (30) days prior to the date upon which said party desires to terminate this
Agreement; provided that, if so terminated by the TENANT, TENANT shall not be entitled
to any refund or reduction in rent for the semi-annual payment made hereunder; further
provided that, if so terminated by the CITY, TENANT shall be entitled to a refund of the
semi-annual rent payment on a monthly pro rata basis.
14. Indemnification of CITY. TENANT agrees to defend and indemnify the CITY and to
hold the CITY harmless from and against all costs, expenses, claims, and liabilities arising
from any accident, injury, or damage to any person or property in or about the
FACILITIES, to the extent such accident, injury, or damage is caused by any willful or
wanton act or omission, or any negligent act or omission, on the part of the TENANT, its
members, officers, employees, agents, coaches, volunteers, participants, spectators, or
invitees.
15. Application of Kansas Tort Claims Act. The CITY is a governmental entity within the
meaning of the Kansas Tort Claims Act (KTCA), K.S.A. 75-6101, et seq. The liability for
each of the acts or omissions of its officers, employees, agents, volunteers, City Council
HB: 4931-6357-5469.1
3
members, and Mayor shall be determined pursuant to the provisions of the KTCA. CITY
shall not be deemed to have waived any defense available to it under the provisions of the
Act, whether with respect to the TENANT or to third parties.
16. Insurance. The TENANT shall maintain during the term of this Agreement the minimum
insurance requirements specified in Exhibit A, attached hereto. The TENANT shall
provide CITY satisfactory proof of such insurance at the time this Agreement is executed.
17. Mutual Release and Waiver of Subrogation. Notwithstanding any provision of this
Agreement to the contrary, the PARTIES hereby release one another from any liability,
right of recovery, claim, action, or cause of action the other party may have on account of
loss, cost, damage, or expense which arises from any peril:
a. that is or would be covered by any policy of property insurance required to be
carried by the releasing party under this Agreement (regardless of whether such
insurance is actually being carried); or
b. that is covered by any other property insurance actually being carried by the
releasing party at the time of such accident or occurrence, regardless of the
negligence of the party being released or its agents, contractors, officers or
employees, and waives any right of subrogation which might otherwise exist in
or accrue to any person on account thereof, including that of the insurance
carriers of the other party. CITY and TENANT shall give the respective
insurance carriers written notice of the terms of the above mutual waivers and
the parties’ respective insurance policies shall be properly endorsed, if
necessary, to prevent the invalidation of said policies by reason of such waivers.
18. No Liability by CITY; Compliance with Laws. The CITY shall not be liable or obligated
to the TENANT for damage incurred by the TENANT arising out of or related to this
Agreement, or TENANT’s occupancy or use of the FACILITIES unless and except to the
extent such damage is caused by any willful or wanton act or omission, or any negligent
act or omission, by the CITY, its officers, employees, or agents. The TENANT hereby
agrees to comply with: all laws and regulations of the United States of America and of the
State of Kansas; all CITY ordinances and regulations; and FACILITIES rules. TENANT
agrees to hold the CITY harmless from any loss or damage occasioned by the TENANT’s
violation of any such law, ordinance, or regulation. TENANT will not use or occupy the
FACILITIES for any unlawful purpose.
19. Notices. Notices shall be deemed duly given upon hand-delivery, or upon mailing, first
class or overnight delivery charge pre-paid, or upon emailing, addressed as indicated:
HB: 4931-6357-5469.1
4
If to the CITY:
City of Spring Hill, Kansas
ATTN: Glenda Gerrity, City Clerk
401 North Madison
P.O. Box 424
Spring Hill, Kansas 66083
Email: [email protected]
If to TENANT:
Spring Hill Recreation Commission
ATTN: Shelly Coats, Commission Chair
501 North Webster Street P.O. Box 26
Spring Hill, KS 66083
Email: [email protected]
If TENANT cancels or changes any programs, it shall provide notice to CITY’s
Community Service Department:
Ashley Wood: [email protected]
Eva Moreno:
20. No Partnership, Joint Venture, or Joint Employment. TENANT is an independent
contractor. Neither TENANT nor its personnel are agents or employees of the CITY.
TENANT is responsible for payment of any and all federal, state, and local taxes for its
employees. Nothing contained in this Agreement shall create a contractual relationship
with or a cause of action in favor of a third party against either party. Nothing contained in
this Agreement shall be deemed or construed to create a partnership or joint venture of or
between CITY and TENANT, or to create any other relationship between the PARTIES
other than that of facilities use by the TENANT of the CITY’s FACILITIES. The CITY’s
officials, officers, employees, and volunteers shall at all times remain solely CITY
officials, officers, employees, and volunteers; the TENANT’s officials, officers,
employees, and volunteers shall at all times remain solely TENANT’s officials, officers,
employees, and volunteers. The PARTIES’ officers and employees are not and shall not
act as agents of the other party or joint or dual employees of the other party under the terms
of this Agreement under any circumstances.
21. No Prior Agreements; Entire Agreement; Amendment. This Agreement shall
constitute the entire agreement between the PARTIES. Any prior understanding or
representation of any kind preceding the date of this Agreement shall not be binding
upon either party except to the extent incorporated in this Agreement. Any modification of
this Agreement or additional obligation assumed by either party in connection with this
Agreement shall be binding only if placed in writing and signed by an authorized
representative of each party.
22. No Assignment, Subletting, Transfer. TENANT shall not assign or transfer this
Agreement or its rights hereunder to any other person or entity, and shall not lease or
sublease the FACILITIES, or any part thereof, to any other person or entity, except with
the prior express written consent of the CITY.
HB: 4931-6357-5469.1
5
23. Governing Law; Venue; Attorneys’ Fees. This Agreement is made and entered into
in Kansas, and shall be governed by, construed, and enforced in accordance with the laws
of the State of Kansas. The PARTIES agree that any litigation arising out of or related to
this Agreement shall be brought only in the District Court of Johnson County, Kansas, and
in no other court or location, expressly submit to the personal jurisdiction and propriety of
venue, and waive any objections to venue or jurisdiction in such Court. In any such
litigation, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and
expenses incurred in the litigation.
24. No Waiver. The failure of either party to this Agreement to insist upon the performance
of any of the terms and conditions of this Agreement, or the waiver of any breach of
any of the terms and conditions of this Agreement, shall not be construed as thereafter
waiving any such terms and conditions, but these shall continue and remain in full force
and effect as if no such forbearance or waiver had occurred. No waiver or modification by
either party of any provision of this Agreement shall be deemed to have been made unless
expressed in writing and signed by the party to be bound.
25. Severability. Should any provision of this Agreement be determined to be void, invalid,
unenforceable, or illegal for whatever reason, such provision(s) shall be null and void;
provided that, the remaining provisions of this Agreement shall be unaffected thereby and
shall continue to be valid and enforceable.
26. Headings. The headings of the Sections of this Agreement are for convenience only and
are not to be considered in construing said Sections.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective
January 1, 2022.
“CITY”
City of Spring Hill, Kansas
By:
ATTEST:
Glenda Gerrity, City Clerk
APPROVED AS TO FORM:
Spencer Low, City Attorney
HB: 4931-6357-5469.1
6
Chad Young, Mayor
EXHIBIT A
MINIMUM INSURANCE REQUIREMENTS
TENANT shall acquire and maintain minimum insurance as shown below for the duration of the term of
the Agreement, including all renewals and extensions.
1) COMMERCIAL GENERAL LIABILITY: A combined single limit of liability of $1,000,000
Per Occurrence/$2,000,000 Aggregate including Personal and Advertising Injury and Medical
Payments, written on ISO occurrence form CG 0001 or its equivalent. Endorsements should
include additional insured coverage for the City, its officers, employees, Mayor, City Council
members, volunteers, and agents.
2) BUSINESS AUTOMOBILE LIABILITY: A combined single limit of liability of $1,000,000
Per Occurrence/Accident to apply to all owned, hired, and/or non-owned autos.
3) WORKERS COMPENSATION & EMPLOYERS LIABILITY: Workers Compensation
coverage should comply with the statutory requirements of the State of Kansas, and apply to all
TENANT employees, and all other persons affiliated with TENANT and for whom coverage is
required by Kansas law. Employer liability limits must be at least $100,000/$500,000/$100,000.
4) OTHER INSURANCE REQUIREMENTS:
a. TENANT agrees to name the CITY as an additional insured on a primary and noncontributory basis in its Commercial General Liability policy. The CGL and WC policies
shall also contain a waiver of subrogation in favor of the CITY.
b. At or before full execution of this Agreement, TENANT shall furnish the CITY with an
acceptable Certificate of Insurance form or forms showing the above insurance coverage
is in place. The form or forms shall show the required insurance is in place, that the CITY,
its officers, employees, Mayor, City Council Members, volunteers, and agents are
additional insureds on the CGL policy, and that the waiver of subrogation applies on the
CGL and WC policies. At the same time as the Certificate form or forms are delivered,
TENANT shall also deliver policy endorsements showing the CITY, its officers,
employees, Mayor, City Council Members, volunteers, and agents are additional insureds
and showing waiver of subrogation, as required above. The CGL policy shall include a
severability of interest coverage as to the City, its officers, employees, Mayor, City Council
Members, volunteers, and agents, which severability shall be shown on the Certificate form
or forms and shall also be shown by policy endorsement. The Certificate of insurance form
or forms, and a policy endorsement, shall show that the CGL insurance is primary and is
non-contributing with respect to any insurance carried by the additional insureds. The
Certificate form or forms shall show that CITY will be given 30 days prior written notice
of any termination, cancellation, lapse, expiration, or material modification of the insurance
coverage.
c. All insurance policies shall be written by insurance company(ies) with a current A.M.
Best’s Guide Rating of A- and Class VIII or better, authorized to do business in the state
of Kansas.
HB: 4931-6357-5469.1
Exhibit B
Insert facility rules and regulations here for reference.
HB: 4931-6357-5469.1
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Alysen Abel, City Engineer
Consent Item Description: Consider acceptance of a two-year maintenance bond with Emery
Sapp & Sons, Inc. for the public street, storm sewer, and sanitary sewer improvements associated
with Fox Hollow 1st Plat.
Background: On March 27, 2025, the final plat for Fox Hollow 1st Plat was recorded. Phelps
Engineering, Inc. submitted plans for the public street, storm sewer, and sanitary sewer
improvements. The total cost of the installation of the public improvements is $2,245,850.
The public improvements plans were reviewed in accordance with the City’s standards and
specifications. A permit to construct the public improvements. The construction inspection was
performed to verify that the improvements were installed in accordance with the approved plans.
The final inspection resulted in a punchlist, the majority of the items have been addressed.
Prior to issuance of a permit, the contractor submitted performance and maintenance bonds for the
full amount of the public improvements. The performance bonds provide protection to the City
during the construction phase. The acceptance of the final improvements will start the two-year
contractor maintenance period. Prior to the end of the two-year maintenance period, the
engineering staff will perform an inspection to review the condition of the improvements and
request modification if necessary. At the conclusion of the two-year contractor maintenance
period, the City will be responsible for the maintenance of the public improvements.
Staff Recommendation: Staff recommends the acceptance of the public improvements and
beginning the two-year contractor maintenance period.
Alternatives:
• Accept the public improvements for the two-year contractor maintenance period.
• Provide direction to staff related to this item.
Legal Review: The bond has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Fox Hollow 1st Plat – Final Plat
• Fox Hollow 1st Plat – Maintenance Bond
Funding Source: There is no direct budget impact associated with the acceptance of the
maintenance bond. The improvements will be added to the City’s list of assets, with a monetary
value of $2,245,850.
Finance Director Approval:
Suggested Motion: Move to accept the two-year maintenance bond with Emery Sapp & Sons,
Inc. for the public street, storm sewer, and sanitary sewer improvements associated with the Fox
Hollow 1st Plat.
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Alysen Abel, City Engineer
Consent Item Description: Consider acceptance of a two-year maintenance bond with Ron Weers
Construction, Inc. for the public street, storm sewer, and sanitary sewer improvements associated
with Garrett Ranch 1st Plat.
Background: On June 22, 2023, the final plat for the Garrett Ranch 1st Plat was recorded. Olsson
submitted plans for the public street, storm sewer, and sanitary sewer improvements. The total
cost of the installation of the public improvements is $2,107,173.00.
The public improvements plans were reviewed in accordance with the City’s standards and
specifications. A permit to construct the public improvements. The construction inspection was
performed to verify that the improvements were installed in accordance with the approved plans.
The final inspection resulted in a punchlist, the majority of the items have been addressed.
Prior to issuance of a permit, the contractor submitted performance and maintenance bonds for the
full amount of the public improvements. The performance bonds provide protection to the City
during the construction phase. The acceptance of the final improvements will start the two-year
contractor maintenance period. Prior to the end of the two-year maintenance period, the
engineering staff will perform an inspection to review the condition of the improvements and
request modification if necessary. At the conclusion of the two-year contractor maintenance
period, the City will be responsible for the maintenance of the public improvements.
Staff Recommendation: Staff recommends the acceptance of the public improvements and
beginning the two-year contractor maintenance period.
Alternatives:
• Accept the public improvements for the two-year contractor maintenance period.
• Provide direction to staff related to this item.
Legal Review: The Choose an item. has been reviewed and approved by Spencer Low, City
Attorney.
Attachments:
• Garrett Ranch 1st Plat – Final Plat
• Garrett Ranch 1st Plat – Maintenance Bonds
Funding Source: There is no direct budget impact associated with the acceptance of the
maintenance bonds. These improvements will be added to the City’s list of assets, with a monetary
value of $2,107,173.
Finance Director Approval:
Suggested Motion: Move to accept the two-year maintenance bond with Ron Weers Construction,
Inc. for the public street, storm sewer, and sanitary sewer improvements associated with the Garrett
Ranch 1st Plat.
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AGENDA ITEM REVIEW SHEET
Meeting Date: July 15, 2026
Staff Contact: Rhonda Dunn, Finance Director
Formal Item Description: Consider Resolution No. 2026-R-XX: A Resolution authorizing and
directing the defeasance and/or redemption prior to maturity of certain outstanding general
obligation bonds of the City of Spring Hill, Kansas and authorizing the execution of an escrow
trust agreement in connection therewith.
Background: The City previously authorized its $3,450,000 General Obligation Bonds (Taxable
Under Federal Law), Series 2025A which served as permanent financing for the Webster Road
Special Benefit District improvements. As part of the SBD approval, the City designated a
“Benefit Fee” area that could be assessed a payment under certain circumstances because it
benefitted from the improvements but was not included in the SBD.
Based on a number of recent discussions, it appears that the largest property owner in the Benefit
Fee area is ready to develop, and as a consequence would hook to Webster Road. Once such a
payment is received, the City is required to apply it pro rata to the outstanding bonds to pay them
down, which in turn lowers the burden on the existing special assessment payers.
The actual benefit fee payment is still being calculated, as it depends on a number of factors such
as the number of lots involved, etc. Once that number is determined, the City will work with its
consultants to determine the best way to apply the fee amount to the early payment of a portion
of the Series 2025B Bonds. The Escrow Trust Agreement is the agreement under which the
money will deposited and invested, and then withdrawn in the future for payments on the Bonds.
Staff Recommendation: Staff recommends that the Governing Body adopt the Resolution.
Alternatives:
• Approve the Resolution
• Deny the Resolution
• Table the Resolution for further discussion and analysis
Legal Review: The Resolution has been prepared by Kutak Rock LLP, the City’s Bond Counsel,
and reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Resolution No. 2026-R-XX
Budgetary Impact: Resolution will have no financial impact to the City directly but will reduce
the future debt payments for Bond 2025A for North Webster Street. This benefit will reduce the
payments by other property owners in the benefit district.
AGENDA ITEM REVIEW SHEET
Finance Director Approval:
Suggested Motion: Move to adopt Resolution No. 2026-R-XX, a Resolution authorizing and
directing the defeasance and/or redemption prior to maturity of certain outstanding general
obligation bonds of the City of Spring Hill, Kansas and authorizing the execution of an escrow
trust agreement in connection therewith.
RESOLUTION NO._____
A RESOLUTION AUTHORIZING AND DIRECTING THE DEFEASANCE AND/OR
REDEMPTION PRIOR TO MATURITY OF CERTAIN OUTSTANDING GENERAL
OBLIGATION BONDS OF THE CITY OF SPRING HILL, KANSAS AND
AUTHORIZING THE EXECUTION OF AN ESCROW TRUST AGREEMENT IN
CONNECTION THEREWITH.
WHEREAS, the City of Spring Hill, Kansas (the “City”) did previously issue its $3,450,000
General Obligation Bonds (Taxable Under Federal Law), Series 2025A (the “Series 2025A Bonds”);
and
WHEREAS, the Series 2025A Bonds are payable from special assessments levied on certain
properties benefitted by improvements financed or refinanced thereby; and
WHEREAS, the City anticipates receiving a payment from property benefitted by such
improvements but not originally subject to special assessments (the “Benefit Fee Payment”); and
WHEREAS, upon receipt of such payment the City intends to provide for the defeasance
and/or redemption of certain of the Series 2025A Bonds (the “Defeased Bonds); and
WHEREAS, the City Council does hereby find that defeasing and redeeming a portion of
the Bonds is in the best interest of the City, its citizens and taxpayers.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF SPRING HILL, KANSAS, AS FOLLOWS:
1.
The Governing Body of the City does hereby authorize and direct the defeasance
and/or redemption of the Defeased Bonds.
2.
The officials of the City, including the Mayor, the City Administrator and the Finance
Director, are hereby authorized to execute such documents and take such actions and pay such sums
as are necessary to defease and/or redeem the Defeased Bonds, but using only such amounts as are
received as the Benefit Fee Payment. In connection therewith, the City is authorized to enter into an
Escrow Trust Agreement in substantially the form presented to the Governing Body at this meeting
(a copy of which shall be filed in the records of the City) for the purpose of redeeming and/or
defeasing a portion of the Series 2025A Bonds.
3.
Pursuant to the Escrow Trust Agreement and this resolution, the City, or others on its
behalf, are authorized to subscribe for State and Local Government Series Securities (SLGS) and/or
to identify other United States Government Obligations (as defined in the resolution authorizing the
issuance of the Series 2025A Bonds) to be purchased and escrowed to fund the defeasance and/or
redemption.
4.
The final amount of the Series 2025A Bonds to be defeased and/or redeemed shall
be determined by the Mayor, the City Administrator and the Finance Director, with the City’s
signature on the Escrow Trust Agreement being conclusive proof of such determination. The amount
defeased and/or redeemed shall be an amount most advantageous to the City and the properties
subject to special assessments, as determined by the Mayor, the City Administrator and the Finance
Director.
5.
The Mayor, City Administrator, Finance Director, City Clerk and other officials of
the City are further authorized and directed to execute any and all documents and take such actions
as they may deem necessary or advisable in order to carry out and perform the purposes of this
Resolution, to make alterations, changes or additions in the agreements, statements, instruments
and other documents herein approved, authorized and confirmed which they may approve, and the
execution or taking of such action shall be conclusive evidence of such necessity or advisability.
6.
This Resolution shall be governed exclusively by and construed in accordance with
the applicable laws of the State of Kansas.
7.
This Resolution shall take effect and be in full force from and after its adoption by
the Governing Body of the City.
ADOPTED by the Governing Body of the City of Spring Hill, Kansas, on
, 2026.
CITY OF SPRING HILL, KANSAS
(Seal)
ATTEST:
Glenda Gerrity, City Clerk
APPROVED AS TO FORM:
By:
Spencer Low, City Attorney
APPROVED AS TO FORM:
By:
Rick McConnell, Bond Counsel
Chad Young, Mayor
_________________________________
ESCROW TRUST AGREEMENT
Dated as of _________ ___, 2026
_________________________________
Between
CITY OF SPRING HILL, KANSAS,
And
UMB BANK, N.A.,
Escrow Agent
____________________________________________________
Providing for the Defeasance, Payment and Discharge of
a portion of an issue of
General Obligation Bonds
(Taxable Under Federal Law)
Series 2025A
of the City of Spring Hill, Kansas
____________________________________________________
4931-0191-7334.1
ESCROW TRUST AGREEMENT
THIS ESCROW TRUST AGREEMENT dated as of ________ ___, 2026 (the “Agreement”),
between the City of Spring Hill, Kansas (the “City”), and UMB Bank, N.A., having a corporate trust office
located in Kansas City, Missouri, as escrow agent hereunder (the “Escrow Agent”).
RECITALS
1.
The City is providing for the defeasance, payment and discharge of certain of the City’s
outstanding General Obligation Bonds (Taxable Under Federal Law), Series 2025A, in the aggregate
principal amount of $_________ (the “Defeased Bonds”), as further described below:
Stated Maturity
Date
(September 1)
Principal
Amount
Interest
Rate
20__
$______
_______%
Dated
Date
CUSIP
(Base: 849658 )
July 8, 2025
2.
The Defeased Bonds will mature or be subject to redemption prior to maturity and will
have interest payable as shown on Schedule 1 attached hereto.
3.
The City is providing for the defeasance and payment of the Defeased Bonds, in accordance
with the requirements of the resolution of the City authorizing the issuance of the Defeased Bonds (the
“Defeased Bond Resolution”), through the deposit in trust with the Escrow Agent of $_________from
proceeds of the cash received by the City (the “City Cash”), and the purchase of the Escrowed Securities
described on Schedule 2 attached hereto as herein provided.
NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants hereinafter
set forth, the parties hereto agree as follows:
1.
Definitions.
The following words and terms used in this Agreement shall have the following meanings:
“Agreement” means this Escrow Trust Agreement, and any amendments hereto.
“Bond Counsel” means Kutak Rock LLP, or other firm of attorneys nationally recognized on the
subject of municipal bonds and acceptable to the City and the Escrow Agent.
“Defeased Bonds” means the bonds described in Recital No. 1 hereof that are being defeased, paid
and discharged pursuant to this Agreement.
“Defeased Bond Resolution” means the resolution of the City under which the Defeased Bonds
were issued, and any amendments or supplements thereto.
4931-0191-7334.1
“Defeased Bond Paying Agent” means the Treasurer of the State of Kansas, the paying agent for
the Defeased Bonds.
“City” means the City of Spring Hill, Kansas, and its successors and assigns.
“City Cash” means the amount of funds described in the recitals hereto that is deposited and used
as provided herein.
“Escrow Agent” means UMB Bank, N.A., Kansas City, Missouri, and its successor or successors
at the time acting as the Escrow Agent under this Agreement.
“Escrow Fund” means the fund by that name established pursuant to Section 3 of this Agreement.
“Escrowed Securities” means the direct non-callable obligations of the United States of America
listed on Schedule 2 attached hereto, and any direct non-callable obligations of the United States of America
(which investments may not include unit investment trusts or mutual funds) which have been acquired by
the Escrow Agent and substituted for Escrowed Securities in accordance with Section 8 of this Agreement.
“Redemption Date” means September 1, 2032.
“Verification Report” means the report of _________________________, addressed to the City,
the Defeased Bond Paying Agent and the Escrow Agent, referred to in Section 5 of this Agreement, a copy
of which is attached hereto.
2.
Receipt of Documents.
The Escrow Agent acknowledges receipt, concurrently with the execution and delivery of this
Agreement, of a copy of the Defeased Bond Resolution, the resolution of the City authorizing the
redemption of the Defeased Bonds and the Verification Report, and reference herein to or citation herein of
any provisions of said documents shall be deemed to incorporate the same as a part hereof in the same
manner and with the same effect as if they were fully set forth herein.
3.
Establishment of Escrow Fund.
The Escrow Agent shall establish a special and irrevocable separate trust fund to be held in the
custody of the Escrow Agent and designated as the “Escrow Fund for Series 2025 Defeased Bonds – City
of Spring Hill, Kansas” (the “Escrow Fund”). Except as otherwise provided herein, moneys in the Escrow
Fund shall be held in trust by the Escrow Agent and shall be applied solely for the purpose of purchasing
Escrowed Securities and to provide funds to the Defeased Bond Paying Agent in accordance with this
Agreement at the times and in the amounts required to pay debt service on the Defeased Bonds including
without limitation Defeased Bonds maturing on the Redemption Date.
4.
Deposits to the Escrow Fund.
Concurrently with the execution and delivery of this Agreement, the City has deposited or caused
to be deposited with the Escrow Agent, and the Escrow Agent acknowledges receipt and deposit into the
Escrow Fund of $____________ from City Cash.
The Escrow Agent shall apply such amounts deposited in the Escrow Fund to purchase the
Escrowed Securities described in Schedule 2 attached hereto at a purchase price of $___________ which
Escrow Trust Agreement
4931-0191-7334.1
2
shall be delivered to and deposited in the Escrow Fund, leaving an initial cash balance of $_____ in the
Escrow Fund.
The Escrow Agent further acknowledges receipt of the amount of $___________, which shall not
be placed in the Escrow Fund but instead will be used for payment of costs related to the defeasance of the
Defeased Bonds in accordance with invoices delivered to the Escrow Agent. Any portion of such deposit
not disbursed by October 1, 2026, shall be returned to the City.
5.
Verification of Certified Public Accountants.
______________________, in the Verification Report have verified the mathematical accuracy of
the computations, described in Schedule 3 attached hereto, that demonstrate that the cash held in the Escrow
Fund, together with the maturing principal of the Escrowed Securities held therein and interest to accrue
thereon, without consideration of any reinvestment thereof, will be sufficient to pay all principal of and
interest on the Defeased Bonds on the Redemption Date.
6.
Creation of Lien.
The escrow created hereby shall be irrevocable. The holders of the Defeased Bonds are hereby
given an express lien on and security interest in the Escrowed Securities and the cash in the Escrow Fund
and all earnings thereon until used and applied in accordance with this Agreement. Such lien and security
interest for the Defeased Bonds shall be in accordance with the debt service requirements of the Defeased
Bonds as shown on Schedule 1 attached hereto. The matured principal of and earnings on the Escrowed
Securities and any cash in the Escrow Fund are hereby pledged and assigned and shall be applied solely for
the payment of the principal of and interest on the Defeased Bonds.
7.
Application of Cash and Escrowed Securities in the Escrow Fund.
(a)
Except as otherwise expressly provided in this Section and Section 8 hereof, the
Escrow Agent shall have no power or duty to invest any money held hereunder or to sell,
transfer or otherwise dispose of any Escrowed Securities.
(b)
The Escrow Agent is directed to purchase, using cash in the Escrow Fund, the
Escrowed Securities described in Schedule 2 attached hereto.
(c)
On or prior to each interest payment for the Defeased Bonds and the Redemption
Date, the Escrow Agent shall withdraw from the Escrow Fund an amount equal to the
principal of and interest on the Defeased Bonds becoming due and payable on such interest
payment date and Redemption Date, as set forth in Schedule 1 attached hereto, and shall
forward such amount to the City (or to the Defeased Bonds Paying Agent if the City so
directs in writing), who will turn forward such amounts to the office of the Defeased Bond
Paying Agent for the Defeased Bonds, so that immediately available funds in the required
amounts will reach such office on or before 12:00 noon, central time, on each applicable
payment date and the Redemption Date. In order to make the payments required by this
subsection, the Escrow Agent is hereby authorized to present or redeem the Escrowed
Securities in accordance with the maturity schedule in Schedule 2 attached hereto. The
liability of the Escrow Agent to make the payments required by this subsection with respect
to the Defeased Bonds shall be limited to the money and Escrowed Securities in the Escrow
Fund.
Escrow Trust Agreement
4931-0191-7334.1
3
(d)
Cash held from time to time in the Escrow Fund shall be (1) held uninvested, or (2) at the
written direction of the City, invested in direct non-callable obligations of the United States
of America maturing on or before the Redemption Date on which such cash will be needed,
as specified in the Verification Report; provided that the Escrow Agent shall receive an
opinion of Bond Counsel to the effect that such investment will not cause the interest on
the Refunding Bonds or the Defeased Bonds to become included in gross income for
purposes of federal income taxation.
(e)
Upon the payment in full of the principal of and interest on the last of the Defeased Bonds,
all remaining money and Escrowed Securities in the Escrow Fund, together with any
interest thereon, shall be transferred to the Debt Service Account for the remaining
outstanding Series 2025A Bonds.
(f)
[reserved]
8.
Substitution of Escrowed Securities.
(a)
If any of the Escrowed Securities are not available for delivery on the date of the
issuance of the Refunding Bonds, the Escrow Agent is directed to accept substitute
securities in lieu thereof provided: (1) the substitute securities are non-callable, direct
obligations of the United States of America; (2) the maturing principal of and interest on
the substitute securities is equal to or greater than the principal and interest payable on the
unavailable Escrowed Securities, and is payable no later than, and in amounts no less than,
the payments on the unavailable Escrowed Securities; (3) the Escrow Agent, the Defeased
Bond Paying Agent and the City receive from a nationally recognized independent certified
public accountant or accounting firm a certification, satisfactory in form and substance to
the Escrow Agent, to the effect that after such substitution, the principal of and interest
payable on the Escrowed Securities to be held in the Escrow Fund after giving effect to the
substitution, together with any other money to be held in the Escrow Fund after such
transaction, will be sufficient to pay all remaining principal of and interest on the Defeased
Bonds pursuant to Schedule 1 attached hereto; and (4) the Escrow Agent, the Defeased
Bond Paying Agent and the City receive an opinion of Bond Counsel to the effect that the
substitution will not cause the interest on the Refunding Bonds or the Defeased Bonds to
become included in gross income for purposes of federal income taxation. If the original
Escrowed Securities become available and are tendered to the Escrow Agent, the Escrow
Agent shall accept such Escrowed Securities, shall return the substitute securities as
directed in writing by such original purchaser and shall notify Bond Counsel and the City
of the transaction.
(b)
At the written request of the City, and upon compliance with the conditions
hereinafter stated, the Escrow Agent from time to time may sell, transfer, request the
redemption of or otherwise dispose of any of the Escrowed Securities and to substitute for
the Escrowed Securities so redeemed or otherwise disposed of solely cash or non-callable
direct obligations of the United States of America. The Escrow Agent shall purchase such
substitute Escrowed Securities with the proceeds derived from any such sale, transfer,
disposition or redemption of the Escrowed Securities together with any other funds
available for such purpose. The substitution may be effected only if: (1) the substitution
of the new Escrowed Securities for the original Escrowed Securities occurs simultaneously;
(2) the Escrow Agent, the Defeased Bond Paying Agent and the City receive from a
nationally recognized independent certified public accountant or accounting firm a
certification, satisfactory in form and substance to the Escrow Agent, to the effect that after
Escrow Trust Agreement
4931-0191-7334.1
4
such substitution, the principal of and interest payable on the Escrowed Securities to be
held in the Escrow Fund after giving effect to the substitution, together with any other
money to be held in the Escrow Fund after such transaction, will be sufficient to pay all
remaining principal of and interest on the Defeased Bonds pursuant to Schedule 1 attached
hereto; and (3) the Escrow Agent, the Defeased Bond Paying Agent and the City shall
receive an opinion of Bond Counsel to the effect that such substitution would not cause the
interest on either the Refunding Bonds or the Defeased Bonds to become included in gross
income for purposes of federal income taxation under then existing law. In the event that
any such substitution results in cash held in the Escrow Fund in excess of the cash required
for the certification of an independent certified public accountant referred to in this
subsection (as evidenced by such certification), the Escrow Agent shall, at the written
request of the City, withdraw such excess from the Escrow Fund and pay such excess to
the City; provided that, in the opinion of Bond Counsel, such withdrawal and application
will not cause the interest on the Refunding Bonds or the Defeased Bonds to become
included in gross income for purposes of federal income taxation.
9.
Redemption of Defeased Bonds.
Not later than 45 days prior to the Redemption Date, the Escrow Agent is hereby irrevocably
directed by the City to deliver a notice by certified mail to the Defeased Bonds Paying Agent in the form
of Exhibit A, all in accordance with the Defeased Bond Resolution and K.S.A. 10-129.
The Escrow Agent acknowledges that, pursuant to the Defeased Bond Resolution, at the written
direction of the City, the Defeased Bonds described in Schedule 1 attached hereto have been called for
redemption and payment prior to maturity on the Redemption Date, and the City upon mailing of the notice
described in the prior paragraph, shall have irrevocably directed the Defeased Bond Paying Agent to give
notices of the call for redemption and payment of such Defeased Bonds in accordance with the applicable
requirements of the Defeased Bond Resolution. The City directs the Escrow Agent to take or cause to be
taken such further action as may be necessary under the Defeased Bond Resolution to cause the redemption
of said Defeased Bonds on the Redemption Date.
10.
Reports of the Escrow Agent.
As long as any of the Defeased Bonds, together with the interest thereon, have not been paid in full,
the Escrow Agent, at least 15 days prior to the Redemption Date, shall determine the amount of money
which will be available in the Escrow Fund to pay the principal of and interest on the Defeased Bonds on
the Redemption Date. If the Escrow Agent determines that sufficient funds will not be available on the
Redemption Date to make the payment to be made on the Redemption Date pursuant to Section 7, then the
Escrow Agent shall certify in writing to the City and the Defeased Bond Paying Agent the amount so
determined, and provide a list of the money and Escrowed Securities held by it in the Escrow Fund on the
date of such certification, including all money held by it which was received as interest or profit from
Escrowed Securities.
11.
Liability of Escrow Agent.
(a)
The Escrow Agent shall not be liable for any loss resulting from any investment,
sale, transfer or other disposition made pursuant to this Agreement in compliance with the
provisions hereof, other than as a result of the Escrow Agent’s negligence or willful
misconduct. The Escrow Agent shall have no lien whatsoever on any of the money or
Escrowed Securities on deposit in the Escrow Fund for the payment of fees and expenses
for services rendered by the Escrow Agent under this Agreement or otherwise.
Escrow Trust Agreement
4931-0191-7334.1
5
(b)
The Escrow Agent shall not be liable for the accuracy of the calculations as to the
sufficiency of the Escrowed Securities and money to pay the Defeased Bonds. So long as
the Escrow Agent applies the Escrowed Securities and money as provided herein, the
Escrow Agent shall not be liable for any deficiencies in the amounts necessary to pay the
Defeased Bonds caused by such calculations. Notwithstanding the foregoing, the Escrow
Agent shall not be relieved of liability arising from and proximate to negligence or willful
misconduct in its failure to comply fully with the terms of this Agreement.
(c)
If the Escrow Agent fails to account for any of the Escrowed Securities or money
received by it, said Escrowed Securities or money shall be and remain the property of the
City in trust for the holders of the Defeased Bonds, and, if for any reason such Escrowed
Securities or money are not applied as herein provided, the assets of the Escrow Agent shall
be impressed with a trust for the amount thereof until the required application shall be
made.
(d)
All covenants, stipulations, promises, agreements and obligations of the Escrow
Agent contained in this Agreement shall be deemed to be the respective limited covenants,
stipulations, promises, agreements and obligations of the Escrow Agent, and not of any
officer, employee or agent of the Escrow Agent, nor of any incorporator, employee or agent
of any successor corporation to the Escrow Agent, in its individual capacity. No recourse
shall be had against any such individual, either directly or otherwise under or upon any
obligation, covenant, stipulation, promise or agreement contained herein or in any other
documents executed in connection therewith.
(e)
The Escrow Agent may rely and shall be protected in acting upon or refraining
from acting upon in good faith any resolution, certification, statement, instrument, opinion,
report, notice, request, direction, consent, verification, order, bond, debenture or other
paper or document believed by it to be genuine and to have been signed or presented by
the proper party or parties.
(f)
The Escrow Agent undertakes to perform such duties and only such duties as are
specifically set forth in this Agreement.
(g)
No provision of this Agreement shall be construed to relieve the Escrow Agent
from liability for its own negligent action, its own negligent failure to act, or its own willful
misconduct, except that the Escrow Agent shall not be liable for any error of judgment
made in good faith by an authorized officer or employee of the Escrow Agent, unless it is
proven that the Escrow Agent was negligent in ascertaining the pertinent facts, or for the
misconduct or negligence of any agent appointed with due care.
(h)
Whether or not therein expressly so provided, every provision of this Agreement
relating to the conduct or affecting the liability of or affording protection to the Escrow
Agent shall be subject to the provisions of this Section.
12.
Fees and Costs of the Escrow Agent.
The aggregate amount of the costs, fees, and expenses of the Escrow Agent in connection with the
creation of the escrow described in and created by this Agreement and in carrying out any of the duties,
terms or provisions of this Agreement is a one-time fee, which amount shall be paid concurrently with the
execution and delivery of this Agreement. Notwithstanding the foregoing, the Escrow Agent shall be
Escrow Trust Agreement
4931-0191-7334.1
6
entitled to reimbursement from the City of reasonable out-of-pocket, legal or extraordinary expenses
incurred in carrying out the duties, terms or provisions of this Agreement. Claims for such reimbursement
may be made to the City and in no event shall such reimbursement be made from funds held by the Escrow
Agent pursuant to this Agreement. If the Escrow Agent resigns or is removed prior to the expiration of this
Agreement, the Escrow Agent shall rebate to the City a ratable portion of any fee theretofore paid to the
Escrow Agent for its services under this Agreement.
13.
Resignation or Removal of Escrow Agent; Successor Escrow Agent.
The Escrow Agent at the time acting hereunder may at any time resign and be discharged from its
duties and responsibilities hereby created by giving written notice by registered or certified mail to the City
and to the Defeased Bond Paying Agent (who shall cause notice to be given to all of the owners of record of
the Defeased Bonds) not less than 30 days prior to the date when the resignation is to take effect. Such
resignation shall take effect immediately upon the acceptance of the City of the resignation, the appointment
of a successor Escrow Agent (which may be a temporary Escrow Agent) by the City, the acceptance of such
successor Escrow Agent of the terms, covenants and conditions of this Agreement, the transfer of the Escrow
Fund, including the money and Escrowed Securities held therein, to such successor Escrow Agent and the
completion of any other actions required for the principal of and interest on the Escrowed Securities to be
made payable to such successor Escrow Agent rather than the resigning Escrow Agent.
The Escrow Agent may be removed at any time by an instrument or concurrent instruments in writing,
delivered to the Escrow Agent and the City and signed by the owners of a majority in principal amount of the
Defeased Bonds then outstanding; provided that written notice thereof is mailed on or before the date of such
removal by registered or certified mail, postage prepaid, to all registered owners of such Bonds, who are not
parties to such instruments. The Escrow Agent may also be removed by the City if the Escrow Agent fails to
make timely payment on the Redemption Date to the Defeased Bond Paying Agent of the amounts required
to be paid by it on the Redemption Date by Section 7(b) of this Agreement; provided that written notice
thereof is mailed on or before the date of such removal by registered or certified mail, postage prepaid, to the
Defeased Bond Paying Agent and to all registered owners of such Bonds, who are not parties to such
instruments. Any removal pursuant to this paragraph shall become effective upon the appointment of a
successor Escrow Agent (which may be a temporary successor Escrow Agent) by the City, the acceptance of
such successor Escrow Agent of the terms, covenants and conditions of this Agreement, the transfer of the
Escrow Fund, including the money and Escrowed Securities held therein, to such successor Escrow Agent
and the completion of any other actions required for the principal of and interest on the Escrowed Securities
to be made payable to such successor Escrow Agent rather than the Escrow Agent being removed.
If the Escrow Agent resigns or is removed, or is dissolved, or is in the course of dissolution or
liquidation, or otherwise becomes incapable of acting hereunder, or if the Escrow Agent is taken under the
control of any public officer or officers, or of a receiver appointed by a court, the City shall appoint a
temporary Escrow Agent to fill such vacancy until a successor Escrow Agent is appointed by the City in the
manner above provided, and any such temporary Escrow Agent so appointed by the City shall immediately
and without further act be superseded by the successor Escrow Agent so appointed.
If no appointment of a successor Escrow Agent or a temporary successor Escrow Agent has been
made by such owners or the City pursuant to the foregoing provisions of this Section within 30 days after
written notice of resignation of the Escrow Agent has been given to the City, the owner of any of the Defeased
Bonds or any retiring Escrow Agent may apply to any court of competent jurisdiction for the appointment of
a successor Escrow Agent, and such court may thereupon, after such notice, if any, as it shall deem proper,
appoint a successor Escrow Agent.
Escrow Trust Agreement
4931-0191-7334.1
7
No successor Escrow Agent shall be appointed unless such successor Escrow Agent is a corporation
with trust powers authorized to do business in the State of Missouri and organized under the banking laws of
the United States or the State of Missouri and has at the time of appointment reported capital (exclusive of
borrowed capital) and surplus of not less than $100,000,000. Consideration may be given by the City to a
bank not meeting this amount if the bank submits an acceptable form of guarantee for its financial obligations
to the City.
Every successor Escrow Agent appointed hereunder shall execute, acknowledge and deliver to its
predecessor and to the City an instrument in writing accepting such appointment hereunder, and thereupon
such successor Escrow Agent without any further act, deed or conveyance shall become fully vested with all
the rights, immunities, powers, trusts, duties and obligations of its predecessor, but such predecessor shall,
nevertheless, on the written request of such successor Escrow Agent or the City, execute and deliver an
instrument transferring to such successor Escrow Agent all the estates, properties, rights, powers and trusts of
such predecessor hereunder, and every predecessor Escrow Agent shall deliver all securities and money held
by it to its successor. Should any transfer, assignment or instrument in writing from the City be required by
any successor Escrow Agent for more fully and certainly vesting in such successor Escrow Agent the estates,
rights, powers and duties hereby vested or intended to be vested in the predecessor Escrow Agent, any such
transfer, assignment and instruments in writing shall, on request, be executed, acknowledged and delivered
by the City.
Any corporation into which the Escrow Agent, or any successor to it of the duties and responsibilities
created by this Agreement, may be merged or converted or with which it or any successor to it may be
consolidated, or any corporation resulting from any merger, conversion, consolidation or reorganization to
which the Escrow Agent or any successor to it may be a party, shall, if satisfactory to the City, be the successor
Escrow Agent under this Agreement without the execution or filing of any paper or any other act on the part
of the parties hereto, anything herein to the contrary notwithstanding.
14.
Amendments.
This Agreement may not be repealed, revoked, altered or amended without the written consent of
the City, the Escrow Agent, and the owners of the Defeased Bonds; provided, however, that the City and
the Escrow Agent may, without the consent of, or notice to, such owners, enter into such agreements
supplemental to this Agreement as shall not adversely affect the rights of such owners, and as shall not be
inconsistent with the terms and provisions of this Agreement, for any one or more of the following purposes:
(a)
to cure any ambiguity or formal defect or omission in this Agreement;
(b)
to grant to, or confer upon, the Escrow Agent for the benefit of the holders of the
Defeased Bonds, any additional rights, remedies, powers or authority that may lawfully be
granted to, or conferred upon, such holders or the Escrow Agent; and
(c)
to subject to this Agreement additional funds, securities or properties.
The Escrow Agent shall be entitled to rely exclusively upon an opinion of Bond Counsel with
respect to compliance with this Section, including the extent, if any, to which any change, modification,
addition or elimination affects the rights of the holders of the Defeased Bonds, or that any instrument
executed hereunder complies with the conditions and provisions of this Section.
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4931-0191-7334.1
8
15.
Termination.
This Agreement shall terminate when all transfers required to be made by the Escrow Agent under
the provisions hereof shall have been made.
16.
Notices.
Except as otherwise provided herein, it shall be sufficient service of any notice, request, complaint,
demand or other paper required by this Agreement to be given to or filed with any of the following if the
same shall be duly mailed by first class, certified or registered mail addressed (provided, however, that
notice to the Escrow Agent will be effective only upon receipt):
(a)
To the City:
City of Spring Hill, Kansas
City Hall
401 North Madison Street, P.O. Box 424
Spring Hill, Kansas 66083
Attention: Finance Director
(b)
To the Escrow Agent:
UMB Bank, N.A.
928 Grand Blvd., 12th Floor
Kansas City, Missouri 64106
Attention: Corporate Trust Department
(c)
To the Defeased Bond Paying Agent:
______________[then current Kansas State Treasurer]
Kansas State Treasurer
Landon State Office Building
900 Southwest Jackson, Suite 201
Topeka, Kansas 66612-1235
Attention: Municipal Bonds Redemptions
(d)
To the owners of the Defeased Bonds at their respective addresses and by the
method set forth in the Defeased Bond Resolution.
17.
Benefit of Escrow Agreement.
This Agreement shall inure to the benefit of and shall be binding upon the parties hereto, and their
respective successors and assigns. Nothing in this Agreement, express or implied, shall give to any person,
other than the parties hereto and their successors and assigns, the Defeased Bond Paying Agent, and the
owners of the Defeased Bonds, any benefit or any legal or equitable right, remedy or claim under this
Agreement.
19.
Severability.
If any provision in this Agreement shall be invalid, illegal or unenforceable, the validity, legality
and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
Escrow Trust Agreement
4931-0191-7334.1
9
20.
Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall be deemed to
be an original, but all such counterparts shall together constitute but one and the same instrument.
21.
Governing Law.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Missouri.
22.
Electronic Transaction.
The parties agree that the transaction described herein may be conducted and related documents
may be sent, received and stored by electronic means. Copies, telecopies, facsimiles, electronic files and
other reproductions of original executed documents shall be deemed to be authentic and valid counterparts
of such original documents for all purposes, including the filing of any claim, action or suit in the
appropriate court of law.
23.
Indemnification.
To the extent allowed by law the City hereby assumes liability for, and hereby agrees to indemnify,
protect, save and hold harmless the Escrow Agent and its respective successors, assigns, agent and servants,
from and against any and all liabilities, obligations, losses, damages, penalties, claims, actions, suites, costs,
expenses and disbursements (including legal fees, expenses and disbursements, without limitation) of
whatsoever kind and nature which may be imposed on, incurred by, or asserted against, at any time, the
Escrow Agent (whether or not also indemnified against the same by the City or any other person under any
other agreement or instrument) and in any way relating to or arising out of the execution and delivery of
this Agreement, the establishment of the Escrow Fund established hereunder, the acceptance of moneys and
securities deposited therein, the purchase of the Escrowed Securities, the retention of the Escrowed
Securities or the proceeds thereof and any payment, transfer or other application of moneys or securities by
the Escrow Agent in accordance with the provisions of this Agreement; provided however, that the City
shall not be required to indemnify the Escrow Agent against the Escrow Agent’s own negligence or willful
misconduct. In no event shall the City be liable for any person by reason of the transactions contemplated
hereby other than to the Escrow Agent as set forth in this Section. The indemnities contained in this Section
shall survive the termination of this Agreement.
The Escrow Agent and its respective successors, assigns, agents, directors, officers, employees and
servants shall not be held to any personal liability whatsoever, in tort, contract or otherwise, in connection
with the execution and delivery of this Agreement, the establishment of the Escrow Fund, the acceptance
of the moneys deposited therein, the purchase of the Escrowed Securities, the retention of the Escrowed
Securities or the proceeds thereof or any payment, transfer or other application of the moneys or securities
held by the Escrow Agent in accordance with the provisions of this Agreement or by reason of any nonnegligent act, omission or error of the Escrow Agent made in good faith in the conduct of its duties. The
duties and obligations of the Escrow Agent shall be determined by the express provisions of this Agreement.
The Escrow Agent may consult with counsel who may or may not be counsel to the City and in reliance
upon the opinions of such counsel shall have full and complete authorization and protection in respect of
any action taken, suffered or omitted by it in good faith in accordance therewith. Whenever the Escrow
Agent shall deem it necessary or desirable that a matter be proved or established prior to taking, suffering
Escrow Trust Agreement
4931-0191-7334.1
10
or omitting any action under this Agreement, such matter may be deemed to be conclusively established by
a certificate signed by an authorized officer of the City.
[Remainder of Page Intentionally Left Blank]
Escrow Trust Agreement
4931-0191-7334.1
11
IN WITNESS WHEREOF, the parties hereto have each caused this Agreement to be executed by
their duly authorized officers as of the date first above written.
CITY OF SPRING HILL, KANSAS
By:
Title:
Escrow Trust Agreement
4931-0191-7334.1
S-1
Mayor
UMB BANK, N.A., as Escrow Agent
By:
Title:
Escrow Trust Agreement
4931-0191-7334.1
S-2
Authorized Officer
SCHEDULE 1
TO ESCROW TRUST AGREEMENT
DEBT SERVICE SCHEDULE FOR DEFEASED BONDS
4931-0191-7334.1
SCHEDULE 2
TO ESCROW TRUST AGREEMENT
SCHEDULE OF ESCROWED SECURITIES
4931-0191-7334.1
SCHEDULE 3
TO ESCROW TRUST AGREEMENT
ESCROW CASHFLOW AND PROOF OF YIELD
4931-0191-7334.1
Exhibit A
NOTICE TO THE STATE TREASURER OF KANSAS
June 13, 2025
Sent Via Certified Mail – Return Receipt Requested
To: _________________________
Kansas State Treasurer
Landon State Office Building
900 Southwest Jackson, Suite 201
Topeka, Kansas 66612-1235
Attention: Municipal Bonds Redemptions
Re:
Redemption of General Obligation Bonds, Series 2025A (Taxable Under Federal
Law), Dated July 8, 2025 (the “Bonds”) and maturing in the years ________, of
the City of Spring Hill, Kansas
In accordance with K.S.A. 10-129, as amended, and the Agreement between Issuer and
Agent entered into between the City of Spring Hill, Kansas (the “City”), and the State Treasurer
of Kansas in connection with the above-referenced Bonds, this letter is to serve as notice that the
City has determined to redeem and pay on September 1, 2032 (the “Redemption Date”), the Bonds
maturing in the years __________ in the principal amount of $_________. The Bonds are callable
at par.
You are hereby instructed, as the Bond Registrar and Paying Agent for the Notes, to pay
the principal of said Bonds in the amount set out in the preceding paragraph with no premium and
to pay interest on such principal amount to the date of redemption on September 1, 2032.
The City instructs the Treasurer of the State of Kansas, as Paying Agent for the Bonds, to
prepare and send a notice of redemption to the registered owners by first class mail at least 30 days
in advance of the redemption date as required by the resolution of the City authorizing the issuance
of the Notes.
If any other information is needed to effect the redemption of the BOnds on September 1,
2032, or if you have any questions, please let me know or contact our bond counsel, Rick
McConnell, at Kutak Rock LLP (816-960-0090).
CITY OF SPRING HILL, KANSAS
__________________________________
City Clerk
4931-0191-7334.1
AGENDA ITEM REVIEW SHEET
Meeting Date: August 13, 2026
Staff Contact: Rhonda Dunn, Finance Director
Formal Item Description: Resolution authorizing the construction of the North Webster Sewer
Improvements and authorizing use of proceeds from the City’s General Obligation Temporary
Notes, Series 2025B to pay the costs thereof.
Background: The City is preparing to construct sanitary sewer line improvements north of the
Cardinal Glass plant along Webster Street including the installation of gravity sewer, force main
sewer, and a pump station (the “North Webster Sewer Improvements”). The estimated cost of the
North Webster Sewer Improvements is $5,470,375.60 .The City previously issued its General
Obligation Temporary Notes, Series 2025B, (the “Series 2025B Notes”) pursuant to Resolution
No. 2025-R-15 adopted on June 12, 2025, to finance the Northeast Sanitary Sewer improvements
and improvements to 191st Street, 199th Street, and the Fox Hollow Special Benefit District. Due
to lower than anticipated construction costs and the receipt of grant money, the City has excess
proceeds from the Series 2025B Notes and desires to use a portion of these proceeds to finance the
North Webster Sewer Improvements.
The Resolution authorizes the construction of the North Webster Sewer Improvements and
authorizes the use of $5,470,375.60 of the proceeds of the Series 2025B Notes to finance the
North Sewer Improvements, subject to an opinion of the City’s bond counsel that the substitute
improvements have been duly authorized and such substitution will not adversely affect the taxexempt status of the Series 2025B Notes.
Staff Recommendation: Staff recommends adopting the resolution to authorize the sewer
improvements and the use of proceeds of the Series 2025B Notes to finance the project.
Alternatives:
• Table the resolution for further discussion.
• Deny the resolution.
Legal Review: The resolution has been prepared by Kutak Rock LLP, Bond Counsel.
Attachments:
• Resolution No. 2026-R-XX
Budgetary Impact: This project will not impact the operating budget and the costs will be spent
from the proceeds of bond 2025B. Finance Director Approval:
Suggested Motion: Move to adopt Resolution No. 2026-R-XX, a Resolution Authorizing Certain
AGENDA ITEM REVIEW SHEET
Sanitary Sewer Line Improvements and Authorizing the Costs of Such Improvements to be
Financed by the General Obligation Temporary Notes, Series 2025B of the City of Spring Hill,
Kansas.
RESOLUTION NO. 2026-R-___
A RESOLUTION AUTHORIZING CERTAIN SANITARY SEWER LINE
IMPROVEMENTS AND AUTHORIZING THE COSTS OF SUCH
IMPROVEMENTS TO BE FINANCED BY THE GENERAL OBLIGATION
TEMPORARY NOTES, SERIES 2025B OF THE CITY OF SPRING HILL,
KANSAS.
WHEREAS, pursuant to K.S.A. 12-617 and 12-618 (the “Act”), any city having a
population of less than 80,000 which has not divided the city into more than one district for sewer
purposes is authorized to provide for a system of sewerage, to build and construct sewers and to
issue general obligation bonds to pay the cost thereof;
WHEREAS, the City of Spring Hill, Kansas (the “City”), is a city with a population of less
than 80,000 which has not divided the City into more than one district for sewer purposes;
WHEREAS, the Governing Body of the City has determined that it is necessary to authorize
certain sanitary sewer line improvements generally located north of the Cardinal Glass plant along
Webster Street consisting of the installation of an approximately one million gallon per day pump
station, approximately 2,100 feet of gravity sewer and approximately 2,900 feet of force main sewer,
and all related appurtenances (collectively, the “North Webster Sewer Improvements”), at a total
estimated cost of $5,470,375.60;
WHEREAS, pursuant to K.S.A. 10-123 and Resolution No. 2025-R-15 adopted by the
Governing Body of the City on June 12, 2025 (the “Note Resolution”), the City has previously
issued its General Obligation Temporary Notes, Series 2025B, dated July 8, 2025, in the principal
amount of $28,510,000 (the “Notes”) for the purpose of paying the cost of certain improvements in
the City, including the Main Trafficway Improvements at 199th Street, the Main Trafficway
Improvements at 191st Street, and the Northeast Sanitary Sewer Line Improvements (collectively, the
“Series 2025B Note Improvements”);
WHEREAS, the City does not expect to spend a portion of the proceeds of the Notes due to
lower than anticipated costs to complete the Series 2025B Note Improvements and the receipt by the
City of certain grant funding;
WHEREAS, pursuant to Section 504 of the Note Resolution, the City is authorized to
substitute or add improvements (“Substitute Improvements”) to the improvements being financed
with the proceeds of the Notes if the City complies with the conditions set forth in such Section 504
with respect to such Substitute Improvements; and
WHEREAS, the Governing Body of the City has determined it necessary and in the best
interests of the City to: (i) to authorize the construction of the North Webster Sewer Improvements;
and (ii) to authorize a portion of the proceeds of the Notes in the amount of $5,470,375.60 originally
authorized to pay the cost of the Series 2025B Note Improvements to finance the North Webster
Sewer Improvements as a Substitute Improvement;
4923-0781-0348.1
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF SPRING HILL, KANSAS, AS FOLLOWS:
Section 1. Pursuant to K.S.A. 12-617 and 12-618, the Governing Body of the City hereby
authorizes the construction of the North Webster Sewer Improvements and hereby finds that the total
estimated cost of such improvements is not less than $5,470,375.60. The City intends to reimburse
itself for the costs associated with the North Webster Sewer Improvements from the proceeds of the
Notes and from other tax-exempt obligations of the City in an amount not to exceed the projected
costs thereof.
Section 2. Subject to Section 3 of this Resolution, and pursuant to Section 504 of the Note
Resolution, the Governing Body of the City hereby authorizes and directs proceeds of the Notes in
the amount not to exceed $5,470,375.60 (which were initially allocated to pay the cost of
constructing the Series 2025B Improvements) to be used to pay the costs of the North Webster
Sewer Improvements. As a result, the allocation of the proceeds of the Notes to pay improvements
will be as follows:
199th Street
Improvement
Traffic
Signalization
Hwy 169 at
191st
Sewer Mains New
Development NE
Fox Hollow
N. Webster
Sewer
Issue Summary
Original
$9,353,230.00
$4,282,262.60
$10,789,077.20
$4,403,601.80
0
$28,828,171.60
Revised
$8,842,594.20
$1,319,563.80
$8,746,534.00
$4,449,104.00
$5,470,375.60
$28,828,171.60
Section 3. No proceeds from the Notes shall be used to pay the costs of the North Webster
Sewer Improvements until the City has received an opinion from bond counsel with respect to the
Notes to the effect that the use of the proceeds of the Notes to pay the authorized costs of the North
Webster Sewer Improvements will not adversely affect the tax-exempt status of the Notes under
State or federal law and use of a portion of the proceeds of the Notes to pay the cost of the North
Webster Sewer Improvements has been duly authorized pursuant to Section 504 of the Note
Resolution and the laws of the State.
Section 4. This Resolution shall be in full force and effect from and after its adoption.
[Remainder of Page Intentionally Left Blank]
ADOPTED by the Governing Body of the City of Spring Hill, Kansas, on this ____
day of ___________, 2026.
CITY OF SPRING HILL, KANSAS
(Seal)
____________________________________
Chad Young, Mayor
ATTEST:
____________________________________
Glenda Gerrity, City Clerk
APPROVED AS TO FORM:
By:
Spencer Low, City Attorney
APPROVED AS TO FORM:
By:
Rick McConnell, Bond Counsel
Resolution (authorizing the North Webster Sewer Improvements) – Spring Hill, KS – 2025B GO Temp Notes – 2026 Substitution
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Alysen Abel, City Engineer
Formal Item Description: Approve Amendment #1 to Task Order 2024-10 with Lamp
Rynearson for the 191st Street & Hwy 169 traffic signal design.
Background: On July 25, 2024, the City Council approved a task order with Lamp Rynearson for
the design services for a traffic signal at 191st Street & Hwy 169 in the amount of $220,822. At
the time, the City programmed funding in the budget to cover 100% of the project costs. Since the
initial approval, the City has received state funding from KDOT and federal Congressional
Appropriations funding. The final design is in the process of being submitted to KDOT, with a
project bid letting in October.
Additional engineering was necessary throughout the design of the project. The traffic study had
several iterations based on KDOT review comments, changing the number and length of the turn
lanes along Hwy 169. Once the preliminary design was set, additional funding sources were
secured. With the additional federal and state funding, there were additional design requirements
which required continued update to the plans. This increased the design effort, and the amount of
plan sheets needed for the project. The attached scope in Amendment #1 outlines the major
changes to the project that required additional engineering and project management.
Staff Recommendation: Staff recommends approval of Amendment #1 to Task Order 2024-10
with Lamp Rynearson for the design of the 191st Street & Hwy 169 traffic signal.
Alternatives:
• Approve the amendment.
• Provide direction to staff related to this item.
Legal Review: The amendment has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Original Task Order LR-2024-10
• Amendment #1
Funding Source: There is funding available through the 2025B Bonds to cover this additional
expense. Finance Director Approval:
Suggested Motion: Move to approve Amendment #1 to Task Order 2024-10 with Lamp
Rynearson for the design services for the 191st Street & Hwy 169 traffic signal in the amount of
$29,949.
City of Sprin g Hill, KS - On Call Enqineerin g Task Agreement
Contract: On-Call Professional Services Agreement
Funding Amountt $220,822.00
Ordinance or Resolution:
Task Agreement Noi 2024-10
Purchase Order No:
Project Title 19l.r St and K7 / US 169 lntoBection tmprovemo.ts Oo6l9n Sorulcos
Contractor/Consultant (includinq subs)
Lamp Rynearson
9001 State Line Road, Suite 200
Kansas City, MO 64114
Project Management Manual reviewed
Division and Staff Project Manager:
Civil Design Group
Daniel G. Miller, P.E. - Civil Design Group Leader
lulachments (Gantt Chart, etc.)
See Exhibit A Scope of Services and Exhibit B Fee Estimate
The above services will be provided for an hourly not to exceed lee ol [22O,B22.OO including direct expenses
City Signatur.s
Mayor:
Ctty Ad.ninistratot
Project Managc.:
Joe Berkey
Lane Massey
fu*.'--
Daniel G. Miller. P.E
Partner Signatures
Chief Operaling Ofticer/Sr. Vice
President:
Terry J. Atkins, P.E
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This Task Agreement is subject to allthe provisions included in the On-Call
Professional Services Agreement, Public Works Department, Engineering
Division by and between the City and Lamo Rvnearson (professional), dated
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19IST STREET ANO US HIGHWAY I69 INTERSECTIoN ImPRoVEI.ENT PROJECT
191't 5t and K7 lntersection lmprovements
Engineering and Surveying Services
Exhibit A
Exhibit A:
Scope of Services
Scope of Project
The pro.lect includes preliminary and final design services for intersection improvements at 191'5r St and
K7/US 169. Design surveying and engineering services will be provided to improve the intersection for
interim intersection improvements including a traffic signal and turn lanes on 191't St and improved turn
lanes on K7. A slip lane and 500 ft acceleration lane will be provided for WB 191st St traffic movements
turning NB onto K7. The intersection of 191't St and K7 can be further improved to the ultimate
separated interchange in the future.
General Oesign Requirements
The consultant shall design the Project in conformity with the city, state, and federal design criteria
appropriate for the Project (based on sources of funding), in accordance with Spring Hill Design Criteria,
Standards, and Specifications, the AASHTO Policy on Geometric Design of Highways and Street (Green
Book), Kansas Department of Transportation (KDOT) Design Criteria, and the cu rrent version of the
Manual on Uniform Traffic Control Oevices (MUTCD). The project will be designed to provide interim
improvements along 191st St with 35-ft wide pavement and street lighting at the intersection
approaches.
General Survey Requirements
Vertical Control:
Elevations for plans must be obtained from a benchmark on the Johnson County Vertical Control
Network. Show the datum benchmark and elevation of the datum benchmark on the plans.
Horizontal Control:
Section Corner and quarter section corner locations must be referenced to the Johnson County
Horizontal Control Network. As part ofthe design surveyall Section Corners and Quarter section
Corners within the proiect area and others used for project control must be located, reference and state
plane coordinates determined with GPS equipment. The coordinates and referenced ties shall be shown
on the plans and the standard corner reference report submitted to the Kansas State Historical Society,
the County Engineer, and cities Public Works Director within 30 days of the survey as required by state
law. lf a Johnson County Horizontal Control marker may be damaged by construction the County public
works department should be notified prior to the bid letting.
Plan Notes - Johnson County Control Benchmarks:
Any lohnson County Benchmarks, Johnson County Horizontal Control monu ments and any Section Corner
and Quarter Section Corners within the area surveyed for the project must be conspicuously indicated on
the plans. All benchmarks and section and quarter section corners and property pins within the
construction limits shall include a note for the re-establishment of the monuments.
lmprovements
191't St and K7 lntersection
Engineering and Surveying Services
Exhibit A
Lamp Rynearson will perform a topographic and boundary survey ofthe subject project extents (see
attachment). Title work will be obtained for up to 3 properties. Proposed right-of-way dedications and
associated easements will be prepared for up to 3 properties.
Hazardous Materials
It is acknowledged by both parties that Lamp Rynearson's scope of services does not include any
services related to hazardous or toxic materials. ln the event Lamp Rynearson or any other party
encounters hazardous or toxic materials at the project site, or should it become known in any way that
such materials may be present at the pro.lect site or any adiacent areas that may affect the performance
of Lamp Rynearson's services, Lamp Rynearson may, at his or her option and without liability for
consequential or any other damages, suspend performance of services on the project until the City
retains, at their cost, appropriate specialist consultant(s) or contractor(s) to identify, abate and/or
remove the hazardous or toxic materials.
Task 1 Preliminary Design
1.01
Data Collection
A. Attend pre-design meeting.
B. Develop detailed design schedule. lnclude at least the following benchmarks:
1. Survey complete
2. Data collection complete
3. Field check complete
4. Legal descriptions to City
5. Public meetings
6. Agency permits submitted
7. Office check plans submitted for review
8. Final Plans, Specifications, and Estimate (P,5 & E) submitted
9. Project ready for bid
C. Field data colledion.
1. Establish land corners
2. Field survey. lncludes shots at pavementtie-in locations, existing backofcurb, edges of
pavement, existing lane lines across roadway, existing storm, water and sanitary sewer
systems, fences, trees, building corners, etc. to create project mappinB.
3. Survey existinB visible property corners and include in mapping.
4. Contact utility companies and request existinS facility maps. Field locate horizontal
locations ofall utilitiesthat respond and ma rk their facilities. coordinate and survey
pothole information for critical vertical utility locations. A maximum of 8 hours is
included in the basic scope for pothole surveys.
5. Field locate all irrigation systems.
191't St and K7 lntersection lmprovements
Engineering and Surveying Services
Exhibit A
6. Compile project photos of existinB conditions (roadway, commercial sites, monuments,
grading, etc.)
7. Prepare and submit to governmental agencies a certified land corner record for each
section corner recovered and used on this proiect.
D. Ownership and abutting property information.
1. Show City supplied plat information on plans.
2. Obtain ownership information. Lamp Rynearson shall coordinate required work with a
title company. Three title reports are assumed.
3. Review record drawings on abutting projects and subdivisions. Update as required.
E. Lamp Rynearson shall contract with a geotechnical firm for subsurface investigations.
1. Field stake boring locations and elevations.
2. ln general, locate borings in cut areas. Follow KDOT Geotechnical Manual provisions.
F. Develop a base map from survey information. Base map to be at a scale of 1"=20 feet
showing contours at l-foot intervals, existing property lines, owner information, and
existing utility locates, visible features and/or facility maps.
1,.02
Prepare Field Check Plans
A. Cover sheet.
B. Typical sections.
C. Pavement Section.
D. Surface drainage design
1. Drainage area maps
2. lnlet and other structure design calculations
3. Hydraulic grade calculations
E. Plan and profile sheets
1. Plan scale: 1"=20'
2. Profile scale: H: 1"=20 ft, V: 1'=10 ft
F. Length of tapers and storage lanes for turn lanes.
G. Preliminary traffic control for construction plan sheets.
H. Preliminary street lighting coordination with Evergy (design and construction by Evergy)
l. Preliminary traffic signal layout
J. Preliminary pavement marking, signing.
K. Property lines and owner information.
l-. Preliminary construction grading limits.
M. Cross sections every 25 feet.
N. Quality assurance review.
O. Contact and ongoing communication with Utility companies to determine existing utility
locations, identify private easements, identify possible ROW taking requirements, and
identify potential utility relocations.
lmprovements
191't St and K7 lntersection
Engineering and Surveying Services
Exhibit A
1.03 Submit field check plans and opinion of probable construction cost to the City and KDOT. The
preliminary opinion of probable proiect costs should be itemized by unit of work and include
right-of-way costs and contingency. Prepare and note design exceptions, if necessary.
1.04
Utility Coordination
A. Submit field check plans to utility companies for their use in preparing plans for relocations
B. Meet with utility companies to discuss project and begin coordination for relocations
(assume two meetings).
1.05
Meetings / Project Management
A. Schedule, coordinate, and attend design team meetings. Monthly project review meetings,
budget setup and tracking, scheduling, and invoice preparation.
B. Ongoing communication with City of Spring Hill and task leads and monthly progress
reports. Meet with City approximately monthly as necessary in connection with Field Check
Plans (assume three meetings).
C. Field Checkto review site conditionswill be conducted with representatives of Lamp
Rynearson and the City.
1.06
Right-of-way and Easements
A. Describe right-of-way and easements necessary to complete project.
1. Furnish legaldescriptions (sealed by Kansas RLS)
2. Maps and sketches as follows:
a. Plan and profile pages showing all proposed takings.
b. lndividual tract maps of takings for each ownership including:
i. Title block
ii. Ownershipboundaries
iii. Existing rights-of-ways and easements
iv. Proposed takings identified with text and graphically.
v. Legend for taking type.
vi. Graphical scale and north arrow
vii. Ownershipinformation
viii. l-egal description of alltakings
3. Legal descriptions to be provided in digitalformat.
4. Revise legal descriptions and ownerships as required. (Assume l tract changes
owne rship).
B. Lamp Rynearson shall stake in the field the location of rights-of-way and/or easements prior
to acquisition and construction as requested by the City and shall meet with appraisers to
identify easement and right-of-way locations. (Assume two existing commercial properties
will be staked.)
191't St and K7 lntersection lmprovements
Engineering and Surveying Services
Exhibit A
C. The City will contract directly with an appraisal firm for appraisal and acquisition services
necessary to acquire permanent rights-of-way and easements, and temporary construction
easements. Lamp Rynearson will coordinate project information directly with appraisal
firm.
L.O1
Public lnformation
A. Prepare for and attend up to three public information meetings to explain the project to
property owners and key stakeholders, and to receive public comments at a time and place
arranged for by the City. The meetings will be at preliminary design, prior to right of way
and easement acquisition (appraiser will attend), and after bids are awarded prior to
construction start.
1. Prepare information letters for public meetings. Lamp Rynearson will draft letters, City
will format and mail.
2. Prepare exhibits, including preliminary plans (showing ri8ht-of-way takinB and
easements),
3. Have persons available to explain the proposed work and to answer questions.
B. Meet with City staff and concerned property owners as directed by the City to discuss the
project. Assumes I representative for 2 meetings, and assumes 2 hours per meeting to
prepare exhibits, attend meetings and document meeting.
Task 2 Final Design
1.01
Prepare detailed plans and specifications.
A. Cover sheet.
B. Typical sections.
C. Finalsurvey reference sheet
D. Pavement design.
E. Surface drainage design.
a. System layout, finalize pavement spread and inlet calculations
b. Storm sewer profiles
c. tinalize hydraulic grade line calculations
F. Plan and Profile sheets
1. Plan scale = L"= z0-ft., north arrow and sheet name indicated.
2. Profile scale H:1= 20-ft. V:1"=10 ft.
G. Len8th of tapers and storage lenSths for turn lanes.
H. lntersection details with pavement dimensions, stations and offsets indicated. lnclude
pavement return stations, elevations, drainage arrows and grid of final surface elevations
for ma.ior intersections and gutter control for minor intersections on critically flat slopes.
l. Street lighting coordination with Evergy (design and construction by Evergy).
J. Pavement marking and signinB.
191" 5t and K7 lntersection lmprovements
Exhibit A
Engineering and Surveying Services
K. Existing and proposed right-of-way limits.
L. Property lines and owner information.
M. Cross seqtions every 25 feet,
N. Traffic control plan and construction phasing.
O. Location of existing utilities and underground facilities.
1. Review each utility company's relocation plans
2. Obtain digital plans of relocation layout. Prepare a color-coded utility base map showing
all proposed relocations
P. Erosion and sediment (E&S) control plans, details and estimated quantities meeting NPDES
requirements. Notes on plans shall include the intent ofthe erosion and sediment controls.
lnclude pay items for each item to be used for E&S control. SWPPP design, including Erosion
Control Plans, will be bid in the construction contract and implemented / updated by the
contractor during construction.
Q, Standard and Special Construction Detail Sheets.
R. Summary of Quantities and Recapitulation of Quantities sheets for construction.
5. No fiber optic design is anticipated, and this service is NOT part of this Basic Scope of
Services.
T. Prepare Specifications and Special Provisions.
U. Quality Assurance Review.
7.O2
Schedule and attend utility coordination meetings as required (assume two meetings will be
held during final plan production),
A. Provide electronic base maps to all utilities for their use in developing relocation plans.
1.03
Prepare a detailed opinion of probable cost.
A. lnclude an appropriate contingency.
B. Estimate time required to complete construction
7.O4
Submit Office Check Plans to City and KDOT for review.
A. Print and submit plans.
B. Provide plan modifications based on review comments received from City and KDOT
1.05
Submit Final Plans, Specifications and Easements (P, S & E)to City and KDOT.
A. Plan printing and production.
B. At the completion of the project design, furnish CAD base file of the pro.iect. The record
contract documents for the project will be sealed .pdf drawings.
C. Provide plans and specifications in electronic (.pdf) format to Plan Rooms.
1.06
Permitting
A. Prepare applications for permit submission to and approval of City land disturbance and
NPDES land disturbance permits.
191't St and K7 lntersection lmprovements
Engineering and Surveying Services
Task
Exhibit A
3 Bidding
1.01
Answer Contractor questions during the bid period.
t.o2
Attend and prepare minutes for a pre-bid conference.
1.03
Prepare written addenda to the bidding documents as required and or requested
1.04
Attend bid opening, review bids and prepare bid tabulation.
1.05
Assist City and KDOT in analyzing bids and making recommendation for award of the
construction contract,
1.06
Prepare conformed to bid Contract Oocuments.
Construction Contract Administration and Construction Observation services will be scoped after final
design services are complete, so they can be tailored to the final construction documents and
construction timing.
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AMENDMENT TO OWNER-ENGINEER AGREEMENT
AMENDMENT TO OWNER-ENGINEER AGREEMENT
Amendment No. 1
Owner:
City of Spring Hill, Kansas
Engineer: Lamp Rynearson, Inc.
Project:
19l.r St and K7 / US 169 Intersection Improvements Design Services
Effective Date of Owner-Engineer Agreement: 7/25/24
Nature of Amendment: (Check those that apply)
☒ Additional Services to be performed by Engineer
☐ Modifications to services of Engineer
☐ Modifications to responsibilities of Owner
☐ Modifications of payment to Engineer
☒ Modifications to time(s) for rendering services
☐ Modifications to other terms and conditions of the Agreement
Description of Modifications:
Amendment 1 for this project includes additional final design services for intersection improvements
at 191st St and K7/US 169 due to the KDOT changes, state and federal funding additions as well as
adding construction administration services. The additional design engineering services will be
provided to improve the intersection for interim intersection improvements including a traffic signal
and turn lanes on 191st St and improved turn lanes on K7 and follow the federal funding process that
was not included in the original agreement. This amendment also includes construction
administration services as needed during the building of the project. It also adjusts the rates of the
services for just the amended services to the current year rates
Agreement Summary:
Original agreement amount:
$220,821.14
Net change for prior amendments: $
0.00
This amendment amount:
$ 29,949.00
Adjusted Agreement amount:
$250,770.14
Change in time for services (days or date, as applicable):
October 15, 2027
Exhibit J—Payments to Engineer for Services and Reimbursable Expenses.
Appendix 2: Standard Hourly Rates Schedule.
This document is a MODIFIED version of Exhibits to EJCDC® E-500, Agreement between Owner and Engineer for Professional Services.
Copyright© 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 2
Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this
Amendment. The Effective Date of the Amendment is July 15, 2026
Owner
City of Spring Hill, Kansas
Engineer
Lamp Rynearson
By:
By:
(individual’s signature)
Date:
(individual’s signature)
Date:
(date signed)
Name:
Chad Young
(date signed)
Name:
(typed or printed)
Title:
Mayor
(typed or printed)
7/8/26
Chad Thompson
(typed or printed)
Title:
Public Practice Lead
(typed or printed)
Exhibit J—Payments to Engineer for Services and Reimbursable Expenses.
Appendix 2: Standard Hourly Rates Schedule.
This document is a MODIFIED version of Exhibits to EJCDC® E-500, Agreement between Owner and Engineer for Professional Services.
Copyright© 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 2
191st St and K7 Intersection Improvements
Engineering and Surveying Services
Exhibit A
Exhibit A:
Amendment 1 - Scope of Services
Scope of Project
Amendment 1 for this project includes additional final design services for intersection improvements at
191st St and K7/US 169 due to the KDOT comments and federal funding additions as well as construction
administration services. The additional design engineering services will be provided to improve the
intersection for interim intersection improvements including a traffic signal and turn lanes on 191st St
and improved turn lanes on K7 and follow the federal funding process that was not included in the
original agreement. This amendment also includes construction administration services but not
construction observation services.
The design of the intersection of 191st St and K7 will not hinder the future improvements to the ultimate
separated interchange by KDOT.
Purpose and Need
The City directed the Consultant to complete the design of the intersection as if only City funding would
be used for the improvements. This made the project a permit submittal only with a basic design that
KDOT would approve to meet those needs. It the process, KDOT had the City (and by default the
Consultant) review a series of alternative intersection alternatives. The City and KDOT settled on the
original design with minor changes after multiple alternatives for the improved intersection.
KDOT then offered additional funding for the project. The City decided to accept that funding and it
added additional design and administrative requirements. Federal funding was then added to the
project, which also added significantly more design and administrative requirements.
The plan set went from 58 pages when planned to be bid by the City to 129 pages to meet the new State
and federal requirements. In addition, the bid date for the project shifted by nearly a year with the
addition of the federal funding processes and agreements.
The history of the major changes is as follows:
•
•
•
•
•
•
•
April 2025 - City Directed Lamp Rynearson to advance the design at risk of KDOT changing the
preliminary layout
July 2025 – Project change to add State funding
August 2025 – Project Change to remove State funding
October 2025 to November 2025 - Project Held by City and KDOT for review of the intersection
type/style
December 2025 – City Directed Lamp Rynearson to complete design assuming no State or
Federal funds
February 2025 – City to now accept the State funds and added federal funds.
March 2025 – Changed plans from City Administered to KDOT Administered project including
complete plan format and quantity overhaul
191st St and K7 Intersection Improvements
Engineering and Surveying Services
•
•
•
Exhibit A
May 2026 – City Engineer allowing not to exceed hours into other contract areas to assist in
completing the design phase while amendment is in process
June 2026 – Additional KDOT Documentation Requested without agreement
July 2026 – Final plans, estimate and other required documentation to be provided to KDOT to
make an October KDOT Bid letting.
Task 2 Final Design Additions
1.01
Prepare detailed plans and specifications.
A. Cover sheet.
B. Pavement design.
C. Length of tapers and storage lengths for turn lanes.
D. Intersection details with pavement dimensions, stations and offsets indicated. Include
pavement return stations, elevations, drainage arrows and grid of final surface elevations
for major intersections and gutter control for minor intersections on critically flat slopes.
E. Street lighting coordination with Evergy (design and construction by Evergy).
F. Pavement marking and signing.
G. Traffic control plan and construction phasing.
H. Location of existing utilities and underground facilities.
1. Review each utility company’s relocation plans
2. Obtain digital plans of relocation layout. Prepare a color-coded utility base map showing
all proposed relocations
I.
Standard and Special Construction Detail Sheets.
J.
Summary of Quantities and Recapitulation of Quantities sheets for construction.
K. Quality Assurance Review.
1.02
Schedule and attend utility coordination meetings as required (assume two meetings will be
held during final plan production).
A. Provide electronic base maps to all utilities for their use in developing relocation plans.
1.03
Prepare a detailed opinion of probable cost.
A. Include an appropriate contingency.
B. Estimate time required to complete construction.
1.04
Submit Office Check Plans to City and KDOT for review.
A. Provide plan modifications based on review comments received from City and KDOT.
1.05
Submit Final Plans, Specifications and Easements (P, S & E) to City and KDOT.
A. Plan printing and production.
B. At the completion of the project design, furnish CAD base file of the project. The record
contract documents for the project will be sealed .pdf drawings.
C. Provide plans and specifications in electronic (.pdf) format to Plan Rooms.
191st St and K7 Intersection Improvements
Engineering and Surveying Services
Task 4 Construction Administration
1.01
1.02
1.03
1.04
1.05
1.06
1.07
1.08
Attend/ Prep Preconstruction Meeting
Shop Drawing Review/Submittals
Questions During Construction
Progress Meeting (8 Assumed)
Review Pay Applications (Estimated 4)
Review reimbursement requests
Final Walkthrough and Punch List (City Rep)
Final Closeout Paperwork
Construction Observation services are not included in this contract or amendment.
Exhibit A
Associate:
Hourly Rate:
Classification:
$279.00
$315.00
L:\Engineering\0324100 Spring Hill KS 191st K7 Intersection\PROJECT MANAGEMENT\191st and K7 - Amendment 1\191st St and K7 Fee Estimate 7.1.2026.xlsx
Subtotal of Hours per Associate
Subtotal of Fee per Associate
3
$945.00
Project
Subtotal of
11
$3,069.00
4
$476.00
63
Subtotal of Final Design Services
85
$14,110.00
24
4
1
5
1
4
1
6
11
9
1
4
12
13
1
10
8
4
12
12
2
2
$18,600.00
$18,600.00
$5,891.00
$943.00
$166.00
$1,275.00
$873.00
$1,939.00
$1,607.00
$279.00
$664.00
$1,992.00
$2,307.00
$332.00
$332.00
Hrs per Item Subtotal of Fee per Item
2
Labor Fee
Reimbursables
Contingency
Fee)
/ Survey (Total
Merge Midwest
2
$166.00
Archer
Designer 1
Sr. Project
324100
Chad Thompson
3
4
$119.00
Rose
Engineer II
PROJECT #
BY
2
1
1
1
Thompson
III
Miller
Practice Lead
Civil Design
Group Leader
Final Design - Revisions per KDOT to Meet Federal Funding Requirements
Prepare Detailed Plans and Specifications - Additional Revisions per KDOT/Federal Funding Additions
Cover Sheet
Typical Sections
Final Survey Reference Sheet
Pavement Section
Surface Drainage Design
System Layout, Finalize Pavement Spread and Inlet Calculations
Storm Sewer Profiles
Finalize Hydraulic Grade Calculations
Plan and Profile Sheets (4 Sheets)
Street Lighting Coordination w/ Evergy
Final Pavement Marking, Signing, Traffic Signal, Lighting plans/quantities
Existing and Proposed Right-of-Way Limits
Cross Sections (25-foot intervals)
Traffic Control Plans and Construction Phasing
1
Review and Show Utility Relocations on Colored Base Map
Erosion and Sediment Control Plans, Details, SWPPP, NOI
Standard and Special Construction Detail Sheets
Summary of Quantities and Recapitulation of Quantities Sheets
Specifications and Special Provisions
Quality Assurance Review
1
Utility Coordination
Utility Coordination Meetings (two assumed)
Provide Electronic Base Maps to Utilities
Detailed Opinion of Probable Cost
Submit Office Check Plans to City for Review
Plan Printing and Production
Submit Final P, S & E to City / KDOT
Provide Plan Modifications Based on Review Comments Received from City/KDOT
1
Plan Printing and Production
PROJECT TITLE 191st St K7 Intersection Improvements
Spring Hill, Kansas
LOCATION
DATE
7/17/2024
1 of 2
Subtotal of Hours per Associate
Subtotal of Fee per Associate
L:\Engineering\0324100 Spring Hill KS 191st K7 Intersection\PROJECT MANAGEMENT\191st and K7 - Amendment 1\191st St and K7 Fee Estimate 7.1.2026.xlsx
Project Fee Summary
Construction Administration
Attend/ Prep Preconstruction Meeting
Shop Drawing Review/Submittals
Questions During Construction
Progress Meeting (8 Assumed)
Review Pay Applications (Estimated 4)
Final Walkthrough and Punch List (City Rep)
As Built Plans
Associate:
Hourly Rate:
Classification:
$279.00
$315.00
Project
Subtotal of
Subtotal of Bidding Services
7
51
$29,949.00
$11,349.00
$11,349.00
$993.00
$558.00
$1,510.00
$3,824.00
$4,464.00
Hrs per Item Subtotal of Fee per Item
6
18
$2,142.00
Labor Fee
Reimbursables
Contingency
Fee)
/ Survey (Total
Merge Midwest
2
10
16
16
$166.00
Archer
Designer 1
Sr. Project
8
4
$119.00
Rose
Engineer II
Final Design Revisions and Construction Administration Fees
2
2
12
16
4
3
1
40
$11,160.00
Thompson
III
Miller
Practice Lead
Civil Design
Group Leader
2 of 2
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Alysen Abel, City Engineer
Formal Item Description: Consider approval of a construction agreement with The Havens
Construction Co., Inc. for the Stormwater Condition Assessment Program.
Background: On December 11, 2025, City Council approved a task order with Lamp Rynearson
to assist with the Stormwater Management Program (SMP) application and stormwater system
condition assessment. Staff was directed to submit an application to assist the City with the review
the condition of the storm sewer system. The condition assessment report will prioritize
maintenance needs, which will help with future capital improvements and budgeting decisions.
On January 28th, the City submitted an application to Johnson County for the SMP grant funding.
The total cost of the project is $374,940.23. The City would be responsible for 50% of the total
project cost for the cost share, which is $187,470.12. On February 26, 2026, the City Council
approved a funding agreement with Johnson County.
In June 2026, the City released a Request for Proposal for the Stormwater Condition Assessment.
The purpose of this solicitation was to engage a contractor to clean and televise the storm sewer
lines in the core of the City. On July 8, 2026, the City received proposals from 4 contractors.
After staff review, there were math errors that changed the bid amount. Below shows the corrected
bid amounts.
TREKK Design Group, LLC
$234,326.16
Hydro-Klean, LLC
$245,269.56
The Havens Construction Co., Inc.
$225,520.00
Dubois Consultants, Inc.
$344,100.70
Havens Construction was the low bidder with a bid amount of $225,250. There is $341,725.69
remaining in the project budget to cover this expense.
Staff Recommendation: Staff recommends approval of a construction agreement with Havens
Construction for the Stormwater Condition Assessment program.
Alternatives:
• Approve agreement with Havens Construction
• Provide direction to staff related to this item.
Legal Review: The agreement has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Agreement
Funding Source: The Stormwater Utility Fund collects approximately $850,000 per year in fees.
The project will be completed by the end of 2026. Finance Director Approval:
Suggested Motion: Move to approve a construction agreement with The Havens Construction
Co., Inc. for the Stormwater Condition Assessment Program in the amount of $225,250.
APPENDIX B
DRAFT PROFESSIONAL SERVICES AGREEMENT
AGREEMENT FOR PROFESSION SERVICES
This agreement [“Agreement”], is made as of this
__ day of _________
between the City of Spring Hill, Kansas, [hereinafter “City”], and
[hereinafter referred to as “Contractor”].
, 20___ by and
,
RECITALS
WHEREAS, Contractor represents that it is a duly qualified
in
and related services; and
, experienced
WHEREAS, in the judgment of the City of Spring Hill, it is necessary and desirable to employ the
services of Contractor for Stormwater Condition Assessment.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained
herein, the parties hereto agree as follows:
AGREEMENT
1.0
Term of Agreement.
Time is of the essence. The Work shall be substantially complete within 75 days after the Notice
to Proceed. Any delays in the schedule shall be approved by the City.
2.0
Termination.
2.1
Termination Without Cause. Notwithstanding any other provision of this
Agreement, at any time and without cause, City shall have the right, in its sole
discretion, to terminate this Agreement by giving 10 days written notice to
Contractor.
2.2
Termination for Cause. Notwithstanding any other provision of this Agreement,
should Contractor fail to perform any of its obligations hereunder, within the time
and in the manner herein provided, or otherwise violate any of the terms of this
Agreement, City may immediately terminate this Agreement by giving Contractor
written notice of such termination, stating the reason for termination.
2.3
Delivery of Work Product and Final Payment Upon Termination. In the event of
termination, Contractor, within 14 days following the date of termination, shall
deliver to City all materials and work product subject to Section 10.1 (Ownership
of Documents) and shall submit to City an invoice showing the services performed,
hours worked, and copies of receipts for reimbursable expenses up to the date of
Page 13 of 22
2.4
2.5
3.0
termination.
Payment Upon Termination. Upon termination of this Agreement by City, the City
shall pay Contractor the reasonable value of Services rendered by Contractor prior
to termination; provided, however, City shall not in any manner be liable for lost
profits that might have been made by Contractor had the Agreement not been
terminated or had Contractor completed the Services required by this Agreement.
In this regard, Contractor shall furnish to City such financial information as in the
judgment of the City is necessary for City to determine the reasonable value of the
Services rendered by Contractor. In determining the reasonable value of Services,
appropriate consideration shall be given to the defective or deficient nature of the
Services rendered. The foregoing is cumulative and does not affect any right or
remedy that City may have in law or equity.
Authority to Terminate. The City Council has the authority to terminate this
Agreement on behalf of the City. In addition, the City Administrator or City
Engineer, in consultation with the City Attorney, shall have the authority to
terminate this Agreement on behalf of the City.
Scope of Services.
3.1
Contractor’s Specified Services. The Scope of Services to be performed by
Contractor under this Agreement is as described in Exhibit A to the Agreement,
attached and incorporated by reference.
3.2
Performance Standard. Contractor shall perform all work hereunder in a manner
consistent with the level of competency and standard of care normally observed by
a person practicing in Contractor’s profession. City has relied upon the professional
ability and training of Contractor as a material inducement to enter into this
Agreement. Contractor hereby agrees to provide all services under this Agreement
in accordance with generally accepted professional practices and standards of care,
as well as the requirements of applicable federal, state and local laws, it being
understood that acceptance of Contractor’s work by City shall not operate as a
waiver or release of liability. If City determines that any of Contractor’s work is
not in accordance with such level of competency and standard of care, City, in its
sole discretion, shall have the right to do any or all of the following: (a) require
Contractor to meet with City to review the quality of work and resolve matters of
concern; (b) require Contractor to repeat the work at no additional charge until it is
satisfactory; (c) terminate this Agreement pursuant to the provisions of Article 2;
or (d) pursue any and all other remedies at law or in equity.
3.3
Assigned Personnel.
3.3.1 Contractor shall only assign competent personnel to perform work
hereunder. In the event that at any time City, in its sole discretion, desires
the removal of any person or persons assigned by Contractor to perform
Page 14 of 22
work hereunder, Contractor shall remove such person or persons
immediately upon receiving written notice from City.
3.3.2 With respect to this Agreement, the Contractor shall employ the key
personnel listed in their proposal or with prior approval of City staff.
3.3.3 In the event that any of Contractor’s personnel assigned to perform services
under this Agreement become unavailable due to resignation, sickness or
other factors outside of Contractor’s control, Contractor shall be responsible
for timely provision of adequately qualified replacements.
3.3.4 The Contractor shall designate a Project Manager as Principal on the
Project. As principal on this project, this person shall be the primary
contact with the Project Representative and shall have authority to bind
Contractor. So long as the individual named above remains actively
employed or retained by Contractor, he/she shall perform the function of
principal on the Project, unless otherwise agreed to in writing signed by both
parties. The Contractor will supply a direct name, phone number and email
and will notify the City if this contact information changes during the
contract period.
3.3.5 City shall designate the City Engineer as the Project Representative to
represent the City in coordinating this project with Contractor, with
authority to transmit instructions and define policies and decisions of City.
The written consent of the Department Director, and if applicable, City
Administrator and/or Governing Body, shall be required to approve any
increase in Project cost as defined in Exhibit B.
4.0
Time of Performance.
The services described herein shall be provided during the period described in this Agreement, or
in accordance with the schedule, set forth in the Scope of Services.
5.0
Payment.
5.1
Payment shall be made by City only for services rendered and upon submission of
a payment request upon completion and City approval of the work performed as
defined in Exhibit B. In consideration for the full performance of the services set
forth in Exhibit A, City agrees to pay Contractor pursuant to rates stated in Exhibit
B to this Agreement, attached and incorporated by reference.
5.2
Contractor shall bill City monthly for all work performed. The bill submitted by
Contractor shall itemize the work for which payment is requested. City agrees to
pay Contractor within thirty (30) days of approval. Contractor agrees to submit
herewith such financial information as shall be required by City to enable the City
to properly report such payments as required by state or federal law.
5.3
All invoices should be mailed to City Hall, 401 N. Madison St, Spring Hill, KS
66083 or emailed to [email protected].
Page 15 of 22
5.4
Right to Withhold Payment. City may decline to make payment, may withhold
funds, and, if necessary, may demand the return of some or all of the amounts
previously paid to Contractor, to protect City from loss because of:
1) Defective Work not remedied by Contractor nor, in the opinion of City, likely
to be remedied by Contractor;
2) Claims of third parties against City or City's property;
3) Failure by Contractor to pay Subcontractors or others in a prompt and proper
fashion;
4) Evidence that the balance of the Work cannot be completed in accordance with
this Agreement for the unpaid balance of the Contract Price;
5) Evidence that the Work will not be completed in the Contract Time required
for substantial or final completion;
6) Persistent failure to carry out the Work in accordance with this Agreement;
7) Damage to City or a third party to whom City is, or may be, liable; or
8) Conditions unfavorable for the prosecution of Work, or because of conditions
which, in the opinion of the Engineer, warrant such action.
6.0
Cash Basis and Budget Laws.
The right of the City to enter into this Agreement is subject to the provisions of the Cash Basis Law
(K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A. 79-2935), and other laws of the State of
Kansas. This Agreement shall be construed and interpreted so as to ensure that the City shall at all
times stay in conformity with such laws, and as a condition of this Agreement the City reserves the
right to unilaterally sever, modify, or terminate this Agreement at any time if, in the opinion of its
legal counsel, the Agreement may be deemed to violate the terms of such laws, or if mill levy funds
generated are less than anticipated.
7.0
Indemnification.
To the fullest extent permitted by law, with respect to the performance of its obligations in this
Contract or implied by law, and whether performed by Contractor or any permitted subcontractors
hired by Contractor, the Contractor agrees to indemnify and hold harmless the City, and its agents,
servants, and employees from and against any and all claims, damages, and losses arising out of
personal injury, death, or property damage, caused by the negligent or intentional acts, errors, or
omissions of the Contractor or its subcontractors. Contractor shall also pay for City’s reasonable
attorneys’ fees, expert fees, and costs incurred in the defense of such a claim.
8.0
Insurance.
8.1
The Contractor shall procure and maintain, at its sole expense, throughout the
duration of this Agreement, insurance of such types (on an occurrence basis unless
otherwise agreed to) and in at least such amounts as required herein (and not less
than as required in any bid documents or other contract documents), from an
insurance company licensed to do business in the State of Kansas, the following
insurance coverages as may be necessary to protect the Contractor and the City and
agents of the City against all hazards or risks of loss as hereinafter specified:
Page 16 of 22
8.2
8.3
AND
OR
9.0
*
Workers’ Compensation and Employer’s Liability – Demonstrate
compliance with K.S.A. 44-532(b) including maintenance of insurance
providing the statutory limits under the Kansas Workers Compensation
Act; the Contractor shall also be protected against claims for injury,
disease, or death of employees, which, for any reason, may not fall within
the provisions of a worker’s compensation law. This policy shall include
an “all states” endorsement.
*
Commercial General Liability for bodily injury and property damage
liability claims arising from the injuries to members of the public or
damage to property of others arising out of any act or omission of the
Contractor or its agents, employees or Subcontractors with limits of not
less than $1,000,000 per occurrence and $2,000,000 in the aggregate. The
property damage liability coverage shall contain no exclusion relative to
blasting, explosion, and collapse of building or damage to underground
property and/or facilities.;
*
Commercial Automobile Liability for bodily injury and property damage
with limits of not less than $1,000,000 each accident for all owned, nonowned and hired automobiles.
*
Professional Liability – The Contractor shall maintain Professional
Liability insurance in an amount not less than $500,000 per claim /
$1,000,000 aggregate, and shall provide the City with certification
thereof.
*
Special Hazards - Additional insurance covering special hazards may be
required on certain projects. Such additional insurance requirements shall
be as specified in Instructions to Bidders or Special Conditions
The City shall be named as additional insured on such policies, except
Professional Liability and Workers' Compensation. Satisfactory certificates of
insurance shall be filed with the City prior to starting any work on this Contract.
The certificates shall state that thirty (30) days written notice will be given to the
City before any policy coverage thereby is materially changed or canceled.
Industry Ratings - The City will only accept coverage from an insurance carrier
who offers proof that it:
1)
Is licensed to do business in the State of Kansas;
2)
Carries a Best's policyholder rating of A(-) or better;
3)
Carries at least a Class VIII financial rating.
Is a company mutually agreed upon by the City and Consultant.
Conflict of Interest.
Page 17 of 22
Contractor covenants that it presently has no interest and that it will not acquire any interest, direct or
indirect, that represents a financial conflict of interest under state law or that would otherwise
conflict in any manner or degree with the performance of its services hereunder, including under 31
U.S.C.S. Section 1352. Contractor further covenants that in the performance of this Agreement no
person having any such interests shall be employed.
10.0 Nondiscrimination.
Contractor must comply with the Kansas Act Against Discrimination and if applicable, execute a
Certificate of Nondiscrimination and Affirmative Action as provided in K.S.A. §44-1030. The
Contractor further agrees that the Contractor shall abide by the Kansas Age Discrimination in
Employment Act (K.S.A. 44-1111 et seq.) and the applicable provision of the Americans With
Disabilities Act (42 U.S.C. 1201 et seq.) as well as all other federal, state and local laws, ordinances
and regulations applicable to this project and to furnish any certification required by any federal,
state or local governmental agency in connection therewith.
11.0 Facilities and Equipment.
Contractor shall furnish at its own cost and expense all labor, tools, equipment, materials,
transportation, and any other accessories, services and facilities required to complete the Project as
designated, described in accordance with this Agreement, including any attached exhibits and any
addendums to this Agreement. The City expressly denies responsibility for, or ownership of any
item purchased until the same is delivered to and accepted by the City.
12.0 Accessibility.
Contractor will comply with the Rehabilitation Act of 1973, as amended, Section 504, which
prohibits discrimination against handicapped persons in employment services, participation and
access to all programs receiving federal financial assistance. Contractor shall also comply with
applicable requirements with the Americans with Disabilities Act (ADA), as amended, which is a
federal anti-discrimination statute designed to remove barriers which prevent qualified individuals
with disabilities from enjoying equal treatment by state and local governments and their agencies in
employment practices and accessibility in public services and programs.
13.0
Records, Ownership and Inspection.
13.1 Ownership of Documents.
All documents prepared by Contractor in the performance of this Agreement,
although instruments of professional service, are and shall be the property of City,
whether the project for which they are made is executed or not.
13.2 Open Records.
In recognition of the City’s obligations under the Kansas Open Records Act (“KORA”),
Contractor acknowledges that this Agreement along with any reports and/or records
provided pursuant to this Agreement are public documents and are subject to
disclosure under KORA.
13.3 Maintenance of Records.
Except as otherwise authorized by the City, Contractor shall retain such
documentation for a period of three (3) years after receipt of final expenditure report
under this contract, unless action, including but not limited to litigation or audit
Page 18 of 22
resolution proceedings, necessitate maintenance of records beyond this three (3)
year period.
14.0 Independent Contractor.
It is the express intent of the parties that this Contract shall not create an employer- employee
relationship. Employees of the Contractor shall not be deemed to be employees of the City and
employees of the City shall not be deemed to be employees of the Contractor. The Contractor and
the City shall be responsible to their respective employees for all salaries and benefits. Neither the
Contractor’s employees nor the City’s employees shall be entitled to any salary, wages, or benefits
from the other party, including but not limited to overtime, vacation, retirement benefits, workers’
compensation, sick leave or injury leave. Contractor shall also be responsible for maintaining
worker’s compensation insurance, unemployment insurance for its employees, and for payment of
all federal, state, local and any other payroll taxes with respect to its employee’s compensation.
15.0
Compliance with Laws.
15.1 The Contractor shall observe and comply with all applicable federal, state, and local
laws, regulations, standards, ordinances or codes and shall be in compliance with
all applicable licensure and permitting requirements at all times.
15.2 Pursuant to K.S.A. 16-113, if the Contractor does not have a resident agent in the
State of Kansas, it shall execute and file “Certificate of Appointment of Process of
Agent” with the Clerk of the District Court of Johnson County, Kansas. These
forms may be obtained at the Office of the Clerk of the District Court. Contractor
shall be responsible for the filing fee. This certificate is pursuant to the General
Statutes of Kansas and shall be filed prior to the formal execution of the Contract
Documents. Failure to comply with these requirements shall disqualify the
Contractor for the awarding of the Contract.
16.0 Assignment.
Neither party hereto shall assign, delegate, sublet, or transfer any interest in or duty under this
Agreement without the prior written consent of the other, and no such transfer shall be of any force
or effect whatsoever unless and until the other party shall have so consented. The subcontracting,
assignment, delegation or transfer of the Services shall in no way relieve the Contractor of its
primary responsibility for the quality and performance of such Services.
17.0 Confidentiality.
All reports and documents prepared by Contractor in connection with the performance of this
Agreement are confidential until released by City to the public. Contractor shall not make any
such documents or information available to any individual or organization not employed by
Contractor or City without the written consent of City before any such release.
Page 19 of 22
18.0 Notices.
All notices hereunder shall be given in writing and sent as follows:
City:
City of Spring Hill
c/o Alysen Abel, City Engineer
401 N Madison St
P.O Box 424
Spring Hill, KS 66083
Contractor:
TBD
19.0
Amendments.
19.1 This document represents the entire and integrated agreement between City and
Contractor and supersedes all prior negotiations, representations, and agreements,
either written or oral.
19.2 This document may be amended only by written instrument, signed by both City
and Contractor.
20.0 No Third-Party Beneficiaries.
City and Contractor specifically agree that this Agreement is not intended to create any third-party
beneficiary relationship nor to authorize anyone not a party to this Agreement to maintain a suit for
personal injuries or property damage pursuant to the terms or provisions of this Agreement; the
duties, obligations and responsibilities of the parties to this Agreement with respect to third parties
shall remain as imposed by law.
21.0 Force Majeure.
City shall not be responsible for any delay or failure of performance resulting from fire, flood, other
acts of God, vandalism, strike, labor dispute of a third party, domestic or international unrest, delay
in receipt of supplies, energy shortage or failure, or any other cause beyond its reasonable control.
22.0 Titles.
The titles in this Agreement are solely for convenience of reference. They are not a part of this
Agreement and shall have no effect on its construction or interpretation.
23.0 Negotiations.
City and Contractor agree that disputes relative to the project should first be addressed by
negotiations between the parties. If direct negotiations fail to resolve the dispute, the party initiating
the claim that is the basis for the dispute shall be free to take such steps as it deems necessary to
protect its interests; provided, however, that notwithstanding any such dispute Contractor shall
proceed with the work as per this Agreement as if no dispute existed; and provided further that no
dispute will be submitted to arbitration without both parties’ express written consent.
Page 20 of 22
24.0 Costs and Attorney Fees.
If on account of a continued default or breach by either party of such party’s obligations under the
terms of this agreement after any notice and opportunity to cure as may be required hereunder, it
shall be necessary for the other party to employ one or more attorneys to enforce or defend any of
such other party’s rights or remedies hereunder, then, in such event, any reasonable amounts
incurred by such other party, including but not limited to attorneys’ fees, experts’ fees and all costs,
shall be paid by the breaching or defaulting party.
25.0 Severability.
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by
a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full
force and effect.
26.0 Authority to Enter into Agreement.
Contractor has all requisite power and authority to conduct its business and to execute, deliver, and
perform the Agreement. Each party warrants that the individuals who have signed this Agreement
have the legal power, right, and authority to make this Agreement and to bind each respective party.
27.0 Incorporation of Appendices.
Appendix A – Scope of Services, Appendix B – Fees, Appendix C - City PROJECT #
,
Addendum No. 1 to PROJECT #
, and Appendix D – Contractor’s Response to PROJECT #
are attached hereto and made a part hereof as if fully set out herein.
28.0 Entire Agreement.
This Agreement represents the entire agreement between the Parties hereto and any provision not
contained herein shall not be binding upon either party, nor have any force or effect.
29.0 Governing Law and Venue.
This Agreement shall be governed by the laws of the State of Kansas, and, in the event of litigation,
the sole and exclusive venue shall be within the District Court of Johnson County, Kansas.
Page 21 of 22
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this
day of
, 2026.
CITY OF SPRING HILL, KANSAS
Chad Young, Mayor
CONTRACTOR
Its Authorized Agent (Insert Name, Title)
ATTEST:
Glenda Gerrity, City Clerk
APPROVED AS TO FORM:
Spencer A. Low, City Attorney
Page 22 of 22
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Alysen Abel, City Engineer
Formal Item Description: Approve an agreement with Johnson County for the Stormwater
System Renewal Project for the City Lake Dam project.
Background: The City Lake Dam is a Class C, Size 3 dam that needs to be brought up to
compliance. Lamp Rynearson completed a preliminary analysis to determine the needs of the dam
to bring it into compliance. In May 2025, the City received notification of funding from Johnson
County through their Stormwater Management Advisory Council (SMAC) grant funding program
to assist with the improvements to the City Lake Dam.
On May 22, 2025, the City Council approved the Intent to Fund agreement with Johnson County
to fund the improvements to City Lake Dam. Through this agreement, the City is responsible for
the project funding at 50%, nearly $600,000. Staff was recently contacted by the Johnson County
staff about execution of an additional agreement for the project. Attachment 1 includes the project
agreement, outlining the project requirements to receive reimbursement.
Staff Recommendation: Staff recommends approval of an agreement with Johnson County for
the Stormwater System Renewal Project for the City Lake Dam project.
Alternatives:
• Approve an agreement with Johnson County for the City Lake Dam project.
• Provide direction to staff related to this item.
Legal Review: The agreement has been reviewed and approved by Spencer Low, City Attorney.
Attachments:
• Notice of Funding Agreement
• Stormwater System Renewal Project Agreement
Funding Source: The Stormwater Utility Fund collects approximately $800,000 per year. There
is funding available in this fund to cover the City’s match of $600,000 or cash from the Water
Fund could also be utilized. Finance Director Approval:
Suggested Motion: Move to approve an agreement with Johnson County for the Stormwater
System Renewal Project for the City Lake Dam project.
Agreement between
Johnson County and the City of Spring Hill
For a Stormwater System Renewal Project(s)
This agreement is entered into by and between the Board of County Commissioners of
Johnson County, Kansas (the "County") and the City of Spring Hill (the "City") pursuant to K.S.A.
12-2908.
Recitals
1. Pursuant to K.S.A. 19-3311, by Resolution No. 38-90, and further modified by Board approval
on September 22, 2022, the County has established a countywide retailer’s sales tax for the
purpose of providing funds for stormwater management projects, and by Resolution No. 7690, created a Stormwater Management Advisory Council to identify and recommend projects
for inclusion in the Stormwater Management Program.
2. The County has established a Stormwater Management and Flood Control Fund for the purpose
of funding Stormwater Management Program projects.
3. The County, by Resolution No. 66-92, as modified by Resolution No. 034-94, adopted the
Johnson County Stormwater Management Policy and the Administrative Procedures for the
Johnson County Stormwater Management Program ("Policy and Procedures") to promote
interlocal cooperation between the County and the participating municipalities in stormwater
management activities.
4. In accordance with the Policy and Procedures, the City has requested that the County
participate in the funding for the stormwater system renewal project (“Renewal Project”) or
multiple Renewal Projects identified on Exhibit A, each of which meets the minimum
requirements, and the County is willing to provide such funding upon the terms and conditions
set forth in this agreement.
1
Agreement
In and for the consideration of the mutual covenants contained in this agreement and the
mutual benefits to be derived from the Renewal Project(s), the City and the County agree as
follows:
1. Policy and Procedures. The City acknowledges receipt of the Policy and Procedures. The
City and County agree that Exhibit A contains the list of the Renewal Project(s) which shall
be undertaken in accordance with the terms and provisions of the Policy and Procedures
provided, however, in the event a conflict exists between any provision of the Policy and
Procedures and any provision of this agreement, the terms and conditions of this agreement
shall control.
2. Stormwater System Renewal Requirements. The City agrees to select a responsible and
qualified contractor or contractors to undertake and complete the construction of the Renewal
Project(s) ("Project Contractor"). The parties agree that it shall be the City's obligation to comply
with and, to extent reasonably practical, to require the Project Contractor comply with, all
applicable laws and regulations governing public contracts, including all applicable nondiscrimination laws and regulations. The costs and expenses incurred by the City in connection
with the Renewal Project(s) shall be reimbursable, subject to the limitations on reimbursement
contained in the Policy and Procedures and in this agreement. Reimbursement will only be
made for eligible stormwater assets which have been assigned an observed risk score of 3.2 or
higher by the Stormwater Management Program under the 2018 Strategic Asset Management
Plan (SAMP).
The SAMP will be provided upon request.
3. Estimated Cost of Renewal Project(s). The City represents it has established, a good faith
estimate of the total cost for the renewal of eligible stormwater assets included in the Renewal
Project(s) as shown in Exhibit A. Cost estimates shall be prepared by qualified city staff or
qualified independent contractor retained by the city.
4. Administration. It is acknowledged and agreed that the City shall enter into all contracts
relating to the Renewal Project(s) in its own name and not as the agent of the County. The
City agrees to be solely responsible for the administration of all contracts for the Renewal
Project(s). Any contract disputes shall be resolved by the City at the City's sole cost and
expense.
The City shall require adequate indemnity covenants and evidence of insurance from contractors
and engineering service providers for loss or damage to life or property arising out of the
contractor's or engineering service provider's negligent acts or omissions. The required insurance
coverage and limits shall be established by the City but shall not, in any event, be less than
2
$2,000,000 on a per occurrence basis for general liability coverage for the general contractor and
$1,000,000 professional liability coverage for engineering service providers. The City may, in
the exercise of its reasonable judgment, permit any insurance policy required by this agreement
to contain a reasonable and customary deductible or co-insurance provision.
5. County Contribution Toward Costs. The County shall reimburse the City from the
Stormwater Management and Flood Control Fund for expenditures made by the City for the
Renewal Project(s) as follows:
Not more than once each calendar month, the City may submit to the County a request for
payment, invoice, or statement satisfactory in form and content to the County detailing total
Renewal Project(s) costs and expenses, in line-item detail, for the preceding calendar month
("Payment Request") and for year-to-date.
The City's Payment Request shall list, by category, those particular expenditures that are
reimbursable according to the Policy and Procedures. The City represents and warrants that
each Payment Request shall seek reimbursement for only those expenditures that the City
determines, in good faith, to be reimbursable by the County. The County may require the City
to supplement the Payment Request as needed to satisfy the County, that the Payment Request
accurately reflects properly reimbursable costs and expenses. Additionally, the Project
Reimbursement Form shall be submitted with each invoice. The Project Reimbursement Form
will be provided upon request.
The County agrees to make payment to the City within thirty days following the Stormwater
Program Manager's approval and acceptance of a properly documented Payment Request in an
amount equal to fifty percent (50%) of the renewal costs incurred for eligible stormwater
assets.
6. Limitation of Liability. To the extent permitted by law and subject to the provisions of the
Kansas Tort Claims Act, including but not limited to maximum liability and immunity
provisions, the City agrees to indemnify and hold the County, its officials, and agents harmless
from any cost, expense, or liability not expressly agreed to by the County which result from
the negligent acts or omissions of the City or its employees or which result from the City's
compliance with the Policy and Procedures.
This agreement to indemnify shall not run in favor of or benefit any liability insurer or third
party.
3
7. Limitation of Liability for Project Contracts. The City shall, and hereby agrees to, insert as
a special provision of its contract with the Project Contractor chosen to undertake the Project
construction as contemplated by this Agreement the following paragraphs:
“The Project Contractor shall defend, indemnify and hold harmless the Board of
County Commissioners of Johnson County, Kansas and the City from and against
all liability for damages, costs, and expenses arising out of any claim, suit, action
or otherwise for injuries and/or damages sustained to persons or property by
reason of the negligence or other actionable fault of the Project Contractor, its
sub-contractors, agents or employees in the performance of this contract.
The Board of County Commissioners of Johnson County, Kansas shall be named
as an additional insured on all policies of insurance issued to the Project
Contractor and required by the terms of its agreement with the City.”
8. Notice Addresses. Any notice required or permitted by this agreement shall be deemed
properly given upon deposit in the U.S. mail, postage prepaid and addressed as follows or if
sent by electronic mail and received by the addressee:
If to the City:
Jacob Speer
Director of Public Works
City of Spring Hill
502 E. Nichols P.O Box 424
Spring Hill, KS 66083
If to the County:
Sarah Smith, P.E.
Senior Stormwater Project Engineer
Johnson County Public Works
1800 W. Old Highway 56
Olathe, KS 66061
4
9. Effective Date. Regardless of the dates(s) the parties execute the agreement, the effective date
of this agreement shall be
provided the agreement has been fully
executed by both parties.
Board of County Commissioners of
Johnson County, Kansas
City of Spring Hill
Mike Kelly, Chairman
Chad Young, Mayor
Attest:
Attest:
Megan Johnson
Deputy County Clerk
City Clerk
Approved as to Form:
Approved as to Form:
Scott Abbott
Assistant County Counselor
City Attorney
5
Exhibit A
List of 2026 Stormwater System Renewal Projects Approved for Johnson County Stormwater
Management Program Funding
Project ID
Project Name
4-SH-2026-R-100
Spring Hill City Lake Dam
Total:
6
Total Eligible
Project Cost
$1,199,556
$1,199,556
Max. SMP
Share
$599,778
$599,778
Watershed Org #: 4
Project ID #: 4-SH-2026-R-100
) OHNSO N COUNW
XANSAS
Sponsoring City: Spring Hill
Public Works
General Location: Spring Hill City Lake Dam
Intent to Fund
Please return this form by Mav 23rd. 2025
Estimated total project cost:
Estimated County share:
$1,199,556
599,778
599,778
$
$
Estimated City share*:
Application for Funding
Contact:
Alysen Abel, City Engineer
Address
401 N. Madison St
City
Spring Hill, KS 66083
Phone
(913) 592-3664
Estimated Starting Date
Preliminary Schedule
Estimated Completion Date
12/1/2026
3/1/2026
Construction
Signing this Intent to Proceed indicates that the requirements of participation in the County's program have been reviewed and
City of Spring Hill is willing to assume responsibilities for the project including but not limited to project administration,
planning, local share of funding.
ACCEPT Project Funding for2026
OY
Title
Name
Date:
eA,e
ACCEPT Project Funding for Future Construction Year
Date
Title
Name:
Construction Year:
The City has determined with a reasonable amount of certainty the year that construction will take place. The project will be
placed on the 5-Year CIP for that year and will receive priority funding over new projects for that year.
*Please note that future funding is not guaranteed and subject to availability offunds.
DECLINE Project Funding
**We do not wish to
Name:
ln
Title
for the
indicated at this time**
Date
The City understands that funds reserved for this project in 2026 will be reallocated. However, the project will retain its
priority ranking and will be eligible for funding in future program years'
AGENDA ITEM REVIEW SHEET
Meeting Date: July 23, 2026
Staff Contact: Alysen Abel, City Engineer
Formal Item Description: Consider a request to apply for the Kansas Water Office Grant
Program for grant funding to construct a new wastewater treatment facility.
Background: The State of Kansas Water Office has state funding available through the State
Water Plan Fund (SWPF) through two main grant programs. The Technical Assistance Fund Grant
is available to municipalities to assist with the design phase up to $1,000,000. The Water Projects
Fund Grants are available to municipalities to assist with construction of water-related
infrastructure up to $8.000,000. The deadline to submit is September 15, 2026.
With the construction of the new wastewater treatment facility, the City will be financing the
project through bonds and loans. Grant funding will assist with bringing the overall project costs
down, reducing the burden on the City’s budget. The estimated cost of the new wastewater
treatment facility is about $125 million.
Staff submitted a grant application for this program in 2025. With the progress made on the project
since that time, our application should be a stronger candidate for funding.
Staff Recommendation: Staff is seeking authorization from City Council to submit an application
to the State of Kansas for the Kansas Water Office Grant Program.
Alternatives:
• Direct staff to submit an application to the State of Kansas for the Kansas Water Office
Grant Program for the wastewater treatment facility.
• Direct staff not to submit an application.
• Provide direction to staff related to this item.
Legal Review: No legal review is necessary associated with this item.
Attachments:
• None
Funding Source: There are no matching fund requirements for this grant, however there is a
maximum grant award. The additional funding necessary for the new wastewater treatment facility
will be a combination of bonds, loans, and cash. Finance Director Approval:
Suggested Motion: Move to authorize staff to submit an application for the Kansas Water Office
Grant Program for grant funding to construct a new wastewater treatment facility.
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