On the agenda: Egremont meeting — data center (Jul 16)

MALCOLM FICK, Chair
BUCK DONOVAN, Vice-Chair
SAM HAUPT, Treasurer
SHEILA IRVIN, Clerk
LAURA BRENNAN, Executive Director

MEETING NOTICE
There will be a meeting of the Berkshire Regional Planning Commission
on Thursday, July 16, 2026 at 7:00 p.m.
This will be a virtual meeting as allowed by An Act Relative to Extending Certain COVID-19
Measures Adopted during the State of Emergency, extending certain provisions of the Open
Meeting Law, G.L. c.30A sec.20 until June 30, 2027.
The Meeting can be accessed at:
https://us02web.zoom.us/meeting/register/LRh_NvFxSD-0W1z6GH5LRQ
(Registration Required)
Meeting ID: 869 8396 9075

AGENDA
I.

Opening

(All times approximate)

(7:00)

a) Call to Order and Open Meeting Law Statement
b) Roll Call of Commission Members Attending the Meeting
c) Vote to Approve Minutes of the Full Commission Meeting on May 21, 2026*

II.

Welcome to Newly Appointed Delegates or Alternates

(7:05)

Newly elected Delegates or appointed Alternates are invited to introduce themselves.

III.

Comments from BRPC Delegates and Alternates

(7:10)

BRPC Delegates & Alternates may offer comments on any item not on the agenda. Any
potential discussion or action must be referred to a future meeting.

IV.

Comments from the Public

(7:15)

Members of the public may offer comments regarding topics on the agenda or other
matters they wish to bring to the Commission’s attention. Comments are to be directed to
the Commission. Commenters must state their names and the city or town they are from. Any
potential discussion or action must be referred to a future meeting.

V.
VI.

Guest Speaker – Senator Paul Mark
Presentation & Discussion of Executive Committee Actions

(7:20)
(7:35)

Executive Committee actions taken on the Commission’s behalf during the June 4, 2026, and
July 2, 2026, meetings are presented for information and discussion.

VII.

Vote to Approve Revised FY27 Budget*

(7:40)

A memo describing proposed changes, as well as a proposed revision to the FY27 Budget is
included in the meeting packet.

VIII.

Vote to Elect BRPC Officers for FY27*

(7:45)

The Massachusetts Regional Planning Law requires BRPC Officers to be elected annually. The
officers for FY27 need to be elected. The following slate of officers is proposed for FY 2027:
Chair: Buck Donovan, Lee Delegate
Vice Chair: Malcolm Fick, Great Barrington Alternate
Clerk: Sheila Irvin, Pittsfield Delegate
Treasurer: Sam Haupt, Peru Alternate
Nominations will be taken from the floor.
1 Fenn St., Suite 201, Pittsfield, MA 01201
T: (413) 442-1521 · F: (413) 442-1523
www.berkshireplanning.org

IX.

X.

Vote to Approve At-Large Members of the Executive Committee, Appointed by the
Commission Chair*
(7:50)
The BRPC Bylaws stipulate that At-Large members of the Executive Committee are
appointed solely by the Commission Chair, subject to the approval of the Commission. The
Bylaws permit appointments of up to three At-Large members. The Commission Chair
appoints the following At-Large Executive Committee members for FY27:
Mary McGurn, Egremont
Kyle Hanlon, North Adams

Vote to Ratify the Appointment of Chairs and Vice Chairs (if applicable) of Standing
and Special Committees of the Commission*
(7:55)
The BRPC Bylaws require the Commission to ratify the appointment of BRPC Special and
Standing Committee Chairs and Vice Chairs. The Commission Chair appoints the following
Committee Chairs and Vice Chairs for FY27:

Standing Committees (chairs and vice chairs shall be delegates or alternates):
- Commission Development Committee Chair - Doug McNally (Windsor)
- Environmental Review Committee Chair - Mark Smith (Lenox)
- Regional Issues Committee Chair - Christine Rasmussen, (Stockbridge)
Special Committees:
-

XI.

Berkshire Brownfields Committee Chair - Sheila Irvin (Pittsfield)
Berkshire Comprehensive Economic Development Strategy Committee Chair Christopher Rembold (Great Barrington)
Berkshire Comprehensive Economic Development Strategy Committee Vice Chair –
Marya Kozik (North Adams)

Vote to Appoint Representatives to Groups Not Under the Jurisdiction of the
Commission*

(8:00)

The BRPC Bylaws permit the Commission to appoint delegates or alternates, BRPC
employees, or other persons at any time to committees or commissions not under the
jurisdiction of the Commission. These include:
-

XII.

Westfield River Wild and Scenic Advisory Committee: Doug McNally, BRPC Delegate
(Windsor)
Woodlands Partnership of Northwest Massachusetts: Sarah Gardner, Alternate
(Williamstown)
Berkshire Metropolitan Planning Organization: Buck Donovan, BRPC Chair & Alternate
(Lee); Alternate: Sam Haupt, BRPC Delegate (Peru)

Overview of the FY27 BRPC Commissioner’s Handbook

(8:05)

The FY27 Commissioner’s Handbook has been distributed to each Delegate and Alternate
and is included in the meeting materials.

XIII.

Discussion of the Executive Director’s Report

Please refer to the Executive Director’s memorandum to Commission Delegates and
Alternates.

XIV.

Open Discussion about Items of Interest in Cities or Towns

(8:15)
(8:25)

As time allows, Delegates and Alternates are encouraged to discuss key items of interest in
their city or town, such as town meeting updates, development proposals, changes in
municipal leadership, proposed development projects, etc.

XV.

Adjournment

(8:30)
Other interested citizens and officials are invited to attend.

All times listed are estimates of when specific agenda items may be discussed.
City and Town Clerks: Please post this notice
BRPC has adopted the BRPC website www.berkshireplanning.org as its official posting method
as allowed by 940 CMR29.00 section 29.03 (3) (b) since November 2010.

MALCOLM FICK, Chair
BUCK DONOVAN, Vice-Chair
SHEILA IRVIN, Clerk
SAM HAUPT, Treasurer
LAURA BRENNAN, Executive Director

DRAFT FULL COMMISSION MEETING MINUTES
May 21, 2026
This was a virtual meeting as allowed by An Act Relative to Extending Certain
COVID-19 Measures Adopted during the State of Emergency extending certain
provisions of the Open Meeting Law, G.L. c.30A sec.20 until June 30, 2027

I.

Opening
A. Call to Order
The meeting was called to order at 7pm. Chair Malcolm Fick stated that, in
accordance with the provisions of the Massachusetts Open Meeting Law:
Meetings of the BRPC Commission Committee are recorded. Others may
record meetings after informing the Chair that they wish to do so, as long as
the method of recording does not interfere with the conduct of the meeting.
Breanna Steele from iBerkshires also recorded the meeting.
B. Roll Call
The following Commission members were present:
Jay Meczywor-Adams Alternate
Al Blake- Becket Delegate
Peter Traub, Cheshire Delegate
Eric Anderson, Dalton Alternate
Mary McGurn, Egremont Delegate
Malcolm Fick-Great Barrington Alternate
Mark Hawthorne-Lanesborough Alternate
Buck Donovan-Lee Delegate
Daniel Bross-Lenox Alternate
Kyle Hanlon-North Adams Delegate
Sheila Irvin-Pittsfield Delegate
Christine Rasmussen-Stockbridge Alternate
Carol Hardy-Fanta-Tyringham Delegate
Erik Reardon-Williamstown Delegate
Doug McNally- Windsor Delegate
Towns with no Delegate or Alternate present:
Alford, Clarksburg, Florida, Hancock, Hinsdale, Monterey, Mt. Washington,
New Ashford, New Marlborough, Otis, Peru, Richmond, Sandisfield, Savoy,
Sheffield, Washington, West Stockbridge
Staff Present: Laura Brennan, Marianne Sniezek, Caitlin Davis, Clete Kus,
Anuja Koirala
Others Present: David Cachat, PCTV; Lou Gertje; Brian Sangster, Sheffield
1

Planning Board; Breanna Steele, iBerkshires; Melissa Stevenson

C. Vote to Approve March 19, 2026, Commission Meeting
Minutes

Doug McNally motioned to approve the March 19, 2026 draft meeting
minutes. Mary McGurn seconded the motion.
Mary McGurn was not included in the meeting minutes as attending or voting
when she did attend the meeting. This correction was noted.
A roll call vote approved the motion: Jay Meczywor, Al Blake, Peter Traub,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross,
Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta and Doug McNally.
Kyle Hanlon and Erik Reardon abstained. Eric Anderson joined the meeting
after the vote.

II. Comments from Berkshire Regional Planning Commission
Delegates and Alternate Delegates

BRPC Delegates & Alternates were offered the opportunity to comment on any item
not on the agenda. There were no comments made from Delegates or Alternates.

III. Comments from the Public

Members of the public were offered the opportunity to comment regarding topics on
the agenda or other matters they wish to bring to the Commission’s attention.
Comments are directed to the Commission. There were no comments from the
public.

VI. Presentation & Discussion of Executive Committee Actions

Executive Committee actions taken on the Commission’s behalf during the April 2,
2026, and May 7, 2026, meetings were presented for information and discussion.
There was no discussion on the Executive Committee Actions.

V. Report of the Nominating Subcommittee

The Nominating Subcommittee met on March 5, 2026, to discuss and vote on a
proposed slate of officers (Chair, Vice Chair, Clerk, and Treasurer) for FY27. Please
note that on March 19th, 2026, the full Commission approved updates to the BRPC
bylaws, allowing for the Commission Development Committee to serve as the
nominating committee in the future.
Doug McNally gave an update on behalf of the Nominating Subcommittee. The
proposed slate of officers are: Buck Donovan, Chair; Malcolm Fick, Vice Chair;
Sheila Irvin, Clerk; and Sam Haupt, Treasurer. The vote would occur during the
first Commission meeting of the fiscal year, July 16th.

VI. Authorization for Executive Committee to Act on Behalf of the
Commission

BRPC’s Bylaws require Commission members to vote annually, reconfirming the
Executive Committee’s authorization to act in the name of and on behalf of the
Commission. Details on two ways to vote were in an attached memo: email
response or return paper form.
The attached memo included sending written approval by mail or email by June 18,
2026. We would need 22 town votes.
Erik Reardon asked if sending the vote from the meeting packet be acceptable and
that would suffice.
Jay Meczywor asked if the delegate or the alternate signed the form. Only delegates
would be signing the form to vote.

VII. Vote to Appoint Laura Brennan to the Rural Policy Advisory
Committee

Prior to his retirement, Thomas Matuszko provided a resignation letter to the
Seasonal Communities Advisory Council, including a request that BRPC’s Laura
Brennan be appointed to replace him in this capacity. Completion of this
appointment is contingent upon action by the Healey-Driscoll Administration.
Doug McNally made a motion to appoint Laura Brennan to the Rural Policy Advisory
Committee. Kyle Hanlon seconded the motion.
Mary McGurn thanked Laura for her email because she thought it was an exciting
opportunity and the topics were excellent. Mary shared it with members of the
Egremont Planning Board.
A roll call vote approved it: Jay Meczywor, Al Blake, Peter Traub, Eric Anderson,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross, Kyle
Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta, Erik Reardon and
Doug McNally.

VIII. Vote to Appoint CJ Hoss to the Seasonal Communities Advisory
Council

Prior to his retirement, Thomas Matuszko provided a resignation letter to the
Seasonal Communities Advisory Council, including a request that BRPC’s Cornelius
Hoss be appointed to replace him in this capacity. Completion of this appointment is
contingent upon action by the Healey-Driscoll Administration.
Mary McGurn motioned to approve the appointment of CJ Hoss to the Seasonal
Communities Advisory Council. Al Blake seconded the motion. There was no
discussion on the motion.
A roll call vote approved it: Jay Meczywor, Al Blake, Peter Traub, Eric Anderson,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross, Kyle
Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta, Erik Reardon and
Doug McNally.

IX. Vote to Adopt the BRPC FY27 Budget

In accordance with its Bylaws, BRPC must adopt an annual budget for the coming
fiscal year, which begins July 1, 2026. The Finance Committee recommended the
version contained in the meeting material.
Doug McNally motioned to approve the adoption of the BRPC FY27 Budget. Kyle
Hanlon seconded the motion.
Malcolm Fick commented that this was a conservative budget, based on many
grants that were routinely awarded as well as grants that came in through the
year. It’s a nice situation to be in every year where an organization could cover
their expenses. Doug McNally commented it was wonderful that staff could
successfully pursue grants.
A roll call vote approved it: Jay Meczywor, Al Blake, Peter Traub, Eric Anderson,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross, Kyle
Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta, Erik Reardon and
Doug McNally.

X. Vote to Submit the 2025 Comprehensive Economic Development
Strategy (CEDS) Performance Report
The 2026 CEDS Performance Report, due by June 30, 2026, was required to be
submitted annually to the U.S. Economic Development Administration.
Kyle Hanlon motioned to approve the submittal of the 2025 Comprehensive
Economic Development Report. Al Blake seconded the motion.
Laura Brennan gave a quick overview of the CEDS report. The overview included
the summary process which included household income in Berkshire County,
Economic Distress criteria, SWOT Analysis Review, CEDS 5 year goals and priority
projects. Some priority projects were removed due to completion. Laura mentioned
if anyone was interested in joining CEDS to reach out to her or Wylie Goodman.
A roll call vote approved it: Jay Meczywor, Al Blake, Peter Traub, Eric Anderson,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross, Kyle
Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta, Erik Reardon and
Doug McNally.

XI. Presentation about the BRPC Transportation Planning Program

Clete Kus, the Transportation manager, gave an overview of the Transportation
program. He introduced the four person team at BRPC and their roles and
responsibilities. He reviewed the MPO and Transportation planning services,
including Complete Streets, Safe Streets, Transit Planning, as well as data
collection and analysis and GIS Mapping. The regional goals and recommendations
included maintaining a state of good repair, fostering economic development,
expanding public transportation services, increased safety and security, promotion
of active transportation and adapting for sustainability and resilience. Clete also

shared the projects they worked on with communities throughout the Berkshires in
MassDOT, as well as statistics for FY25. The presentation can be found on the
BRPC website.
Erik Reardon asked about the $400m in project funds, what would be covered by
the state and what would be covered at the federal level. Anuja answered that for
the TIP, it was 80 Federal and 20 state covered. For transit, it was 50/50. Doug
McNally also commented that even $1m was not a lot in project terms.

XII. Presentation and subsequent Vote to Authorize the BRPC Chair
to Vote to Approve the FFY 2027-2031 Transportation Improvement
Program (TIP)

The updated Transportation Improvement Program for the Berkshires established
the projects that will receive the limited federal transportation funds in the region.
The Commission’s review of the draft TIP document and associated vote guides the
Chair on how to vote at the upcoming MPO meeting. The full TIP document was
posted on BRPC’s website.
Anuja Koirala, principal transportation planner, provided an overview of the TIP for
2027-2031. The TIP process started runs January-May. The MPO would meet on
May 26th to approve the TIP. There currently were 73 projects across the county
with a $425m total cost. Highlights included the North Adams Ashland Street
project, North Adams/Adams town line section of the Ashuwillticook Rail Trail and
Route 7 reconstruction.
Anuja gave a thank you to Malcolm Fick for the support with the MPO and
transportation projects.
Link to the full document: Transportation Improvement Plan 2027-2031
Doug McNally made a motion to approve the BRPC Chair to vote to approve the
FFY2027-2031 Transportation Improvement Program. Kyle Hanlon seconded the
motion.
A roll call vote approved it: Jay Meczywor, Al Blake, Peter Traub, Eric Anderson,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross, Kyle
Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta, Erik Reardon and
Doug McNally.

XIII. Presentation and subsequent Vote to Authorize the BRPC Chair
to Vote to Approve the Oct. 1, 2026 – Sept. 30, 2027 Unified
Planning Work Program (UPWP)
The Unified Planning Work Program for FFY 2027 established the projects that will
receive the limited federal transportation funds in the region. The Commission’s
review of the draft TIP document and associated vote guides the Chair on how to
vote at the upcoming MPO meeting. The full TIP document was posted on BRPC’s
website.

Clete Kus gave an overview of the UPWP, an annual document that starts October
1 and tuns through September 30th, 2027. The UPWP has four elements;
Management and Certification, Regional Planning Studies, Technical Support and
Data Collection and other activities. The focus areas were assisting Berkshire
County residents with Shared Streets and Spaces, Complete Streets, micromobility, as well as micro-transit implementation and transit route study from
MassDOT. The UPWP would also focus on safety initiatives, infrastructure planning
and protection, freight planning and rail service expansion.
Link to the full document: Unified Planning Work Plan
Doug McNally commented that the state had put grant money on culverts and
towns had paid money to have people write those grants but didn’t see much
productivity. He suggested we start advocating for the state the fund road and
culvert development directly to the towns. Malcolm Fick suggested this as a topic
for a Regional Issues meeting.
Doug McNally made a motion to approve the authorization of the BRPC Chair to
vote to Approve the October 1, 2026 – September 30, 2027 Unified Planning Work
Program (UPWP). Mary McGurn seconded the motion.
Malcolm Fick thanked Clete and Anuja for their presentations and congratulated
the transportation team on all their hard work.
A roll call vote approved it: Jay Meczywor, Al Blake, Peter Traub, Eric Anderson,
Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck Donovan, Daniel Bross, Kyle
Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy Fanta, Erik Reardon and
Doug McNally.

XIV. Discussion of the Executive Director’s Report

Please refer to the Executive Director’s memorandum to Commission Delegates
and Alternates.
Highlights from the report included BRPC’s 60th anniversary, the Rural Policy plan,
a MILUS update, Berkshire Funding Focus, ADA Title II Compliance, an office
update and the recent 5th Thursday event.
Laura mentioned the Rural Policy Plan as a timely issue as the work the Rural
Policy Commission was undertaking would be held in virtual sessions for members
to sign up for.

XV. Open Discussion about Items of Interest in their City or Town

As time allows, Delegates and Alternates were encouraged to discuss key items of
interest in their City or Town, such as town meeting updates, development
proposals, changes in municipal leadership, proposed development projects, etc.
Mary McGurn shared feedback she received on the zoning policies that were

recently passed in Egremont. There was one final ruling from the Attorney General
who had an issue with the use of the word solely. Mary asked the town council for
guidance and they had her delete the word. Egremont now had a codified final
zoning bylaw. The Planning Board composed a thank you song which Mary played
for the Commission.

XVI. Adjournment
Doug McNally motioned to adjourn the meeting. Mary McGurn seconded the motion.
There was no discussion on the motion.
The motion passed unanimously with a roll call vote from: Jay Meczywor, Al Blake,
Peter Traub, Eric Anderson, Mary McGurn, Malcolm Fick, Mark Hawthorne, Buck
Donovan, Daniel Bross, Kyle Hanlon, Sheila Irvin, Christine Rasmussen, Carol Hardy
Fanta, Erik Reardon and Doug McNally.
The meeting adjourned at 8:52pm.

MALCOLM FICK, Chair
BUCK DONOVAN, Vice-Chair
SHEILA IRVIN, Clerk
LAURA BRENNAN, Executive Director

MEMORANDUM
TO:
Delegates and Alternates, Berkshire Regional Planning Commission
FROM: Laura Brennan, Executive Director
DATE: July 6, 2026
SUBJ: Executive Committee Actions taken during the June 4 and July 2, 2026 Meetings
Per the BRPC bylaws, actions taken by the Executive Committee on the Commission's
behalf are reported and presented for discussion at the next Commission meeting.
Executive Committee Actions on July 2, 2026
Approved the minutes of the June 4, 2026 BRPC Executive Committee meeting.
Approved the May 29, 2026 – June 22, 2026 Expenditures Report.
Approved the disposal of surplus inventory from BRPC offices
A list of items to be disposed of which either do not work or are in poor condition and
should not be offered in the usual manner to municipalities before disposal, was
included in the meeting packet.
Doug McNally made a motion to approve the disposal of surplus inventory from BRPC
offices. Mark Smith seconded the motion. There was no discussion on the motion.
The motion passed with affirmative votes from: Malcolm Fick, Buck Donovan, Mark
Smith, Christine Rasmussen, Sam Haupt, Mary McGurn and Doug McNally.
Voted to Recommend a Revised FY27 Budget to the Full Commission
Laura Brennan described proposed changes prior to the Full Commission on July 16th:
• Benefits correction with health insurance cost over projected in the
original budget
• Actual costs for utilities in FY26 were higher than $25k and wouldn’t be
expected to stay the same next FY, so this line was increased
• Legal increased to be level with the approved FY26 amount
• Staff development proposed at $25k to align with pending enhanced
professional development for staff
• Water and recycling- amid extensive file and record retention clean out
of files stored in the basement, so this line was increased to
accommodate additional recycling/shredding costs
• Website – increased to support compliance with ADA digital accessibility
regulations and potential structural changes to the website and
documents contained on it
Malcolm asked if the overhead would remain the same and if a recommendation to
the board would need to be made.
Doug McNally made a motion to recommend to the board to approve the changes
and adjustments to the FY27 budget. Sam Haupt seconded the motion.
1 Fenn St., Suite 201, Pittsfield, MA 01201
T: (413) 442-1521 · F: (413) 442-1523
www.berkshireplanning.org

Mark Smith asked why water and recycling were on the same item line. Laura Brennan
explained that vendor expenses were lumped together into the same account.
Christine Rasmussen asked if any documents of historical significance were being kept
for the towns. Laura replied they were keeping an eye on those as they continued
through the file clean out.
The motion passed with affirmative votes from: Malcolm Fick, Buck Donovan, Mark
Smith, Christine Rasmussen, Sam Haupt, Mary McGurn and Doug McNally.
Approved Updated FY27 Pay Ranges
The meeting packet included an updated FY27 Pay Ranges document, adjusted to
include salary rather than hourly ranges for several positions within BRPC’s Administrative
team. Recent research has confirmed that these positions qualify under the
Administrative Exemption (5 CFR 551.206) of the Fair Labor Standards Act. BRPC staff
utilized the most recent FLSA Worksheet, published in 2024, as well as Fact Sheet #17C, to
determine eligibility.
Mary McGurn made a motion to approve the updated FY27 Pay Ranges. Doug McNally
seconded the motion. There was no discussion on the motion.
The motion passed with affirmative votes from: Malcolm Fick, Buck Donovan, Mark Smith,
Christine Rasmussen, Sam Haupt, Mary McGurn and Doug McNally.
Approved Submission of Comments re: OMB Proposed Rule affecting 2 CFR
The Executive Committee was requested to review, discuss and approve draft
comments prepared by BRPC staff in response to the proposed rule changing current
OMB Guidance for Federal Financial Assistance, affecting how federal grants and other
forms of assistance are awarded, administered, documented, and passed through to
subrecipients. Posted on the Federal Register on May 29, 2026, these changes have a
proposed effective date of October 1, 2026. Comments are due July 13, 2026. For
reference, summaries are shared below:
• National Association of Development Organizations (NADO) blog post
• Association of Metropolitan Planning Organizations (AMPO) summary
• National Association of Counties (NACo) recording and resources
Laura shared a draft letter with the executive committee. The letter targeted aspects of
these changes that would be most impactful to BRPC. There have been over 47k
comments submitted. Laura asked the committee for guidance on finalizing comments.
Malcolm Fick suggested further individual review, and assembling comments the
following week.
Doug McNally made a motion that the Executive Committee, given the urgent timeline
and quickly approaching deadline for submission, approve the draft comments
prepared by BRPC staff, a final version of which would incorporate further comments, in
response to the proposed rule changing current OMB Guidance for Federal Financial
Assistance. Sam Haupt seconded the motion.
Mary McGurn mentioned she had already submitted comments to Laura.
2

The motion passed with affirmative votes from: Malcolm Fick, Buck Donovan, Mark
Smith, Christine Rasmussen, Sam Haupt, Mary McGurn and Doug McNally.
Executive Committee Actions on June 4, 2026
Approved the minutes of the May 7, 2026 BRPC Executive Committee meeting.
Approved the April 29, 2026 – May 28, 2026 Expenditures Report.
Approved the ratification renewal of Leases for Suite 201 and Suite 202 at 1 Fenn St.,
Pittsfield
The Executive Committee was requested to approve the ratification renewal of Leases
for Suite 201 and Suite 202 at 1 Fenn St., Pittsfield. After undertaking an RFI process,
including site visits at several office space locations in downtown Pittsfield, and
comparing square footage pricing and corresponding office space configuration and
amenities, BRPC’s executive director and staff determined that it was advisable to
indicate to our current landlord our intention to renew our current lease for an
additional five years.
Mary McGurn made a motion to approve the ratification renewal of Leases for Suite 201
and Suite 202 at 1 Fenn St., Pittsfield. Christine Rasmussen seconded the motion.
There was no discussion on the motion. The motion passed with affirmative votes from:
Malcolm Fick, Buck Donovan, Sheila Irvin, Mark Smith, Christine Rasmussen, Kyle Hanlon,
Sam Haupt and Mary McGurn.
Approved the Ratification Ratify the Submission of an application to the Federal Highway
Administration’s Safe Streets and Roads for All (SS4A) program
The Executive Committee was requested to ratify the submission of a $548,560 request
to the Safe Streets and Roads for All (SS4A) Supplemental Planning and Demonstration
project to improve pedestrian safety at five midblock crossing locations across Berkshire
County that have elevated crash risk. Demonstration activities will install temporary,
MUTCD compliant treatments such as high visibility crosswalks, refuge enhancements,
signage, and traffic calming to improve driver yielding and pedestrian visibility. An
accompanying education and outreach campaign will explain why locations were
selected, how the treatments work, and how they improve safety. Before and after
evaluation will inform permanent upgrades and future countywide implementation. The
communities impacted by this potential award are: Adams, Great Barrington, North
Adams, Pittsfield, and Stockbridge. Match in the amount of $137,140 has been
requested from the Massachusetts FFIO. Staff lead on this project will be Nicholas Russo,
[email protected].
Laura Brennan mentioned that this tied closely to the Vision Zero and supportive of
identified priorities.
Kyle Hanlon made a motion to approve the ratification submission of an application to
the Federal Highway Administration’s Safe Streets and Roads for All (SS4A) program.
Sheila Irvin seconded the motion.
The motion passed with affirmative votes from: Malcolm Fick, Buck Donovan, Sheila Irvin,
Mark Smith, Christine Rasmussen, Kyle Hanlon, Sam Haupt and Mary McGurn.

3

1 Fenn Street, Suite 201
Pittsfield, MA 01201
T: (413) 442-1521 · F: (413) 442-1523
www.berkshireplanning.org

MEMORANDUM
Date:
To:
From:
Subject:

July 8, 2026
BRPC Delegates and Alternates
Laura Brennan, Executive Director
Proposed Revisions to FY27 Budget

Included in the meeting packet for July 16 is a proposed revision of the FY27 BRPC
budget. The original budget was approved by the full Commission at the May 21, 2026,
meeting. Subsequently, a calculation error within the Health Insurance expenditure line
was brought to my attention on June 16, 2026.
Because this error resulted in a substantial over-projection of health insurance costs, it
offers the opportunity to create a robust contingency line, as well as revisit other
expenditure lines which may have been under-projected in modest amounts.
All affected lines are shown in blue in the associated document. To summarize the
proposed changes:
•
•
•
•
•
•
•

Correct the Health Insurance expenditure line to $913,814 (rather than
$1,446,358).
Increase the Legal/Administrative line to $10,000, level with FY26 approved for
this item.
Increase the Staff Development line to $25,000, an increase of $5,000 over FY26.
Increase the Utilities line to $32,500, reflecting FY26 actual costs higher than the
FY26 approved (or originally approved FY27) amount.
Increase the Water & Recycling line by $2,500 over the original FY27 budget, to
accommodate extensive work currently underway in respect to record retention.
Increase the Website line by $5,000 over the original FY27 budget, to
accommodate anticipated expenses related to ADA Title II digital compliance.
Establish a Contingency line, with a proposed FY27 amount of $497,408, from
which we will contribute to OPEB, and address any unanticipated expenses.

The Executive Committee voted on July 2 to recommend this proposed revision to the
full Commission, for a vote on July 16.

Recommended by Executive Committee 7.2.2026
REVISED

FY 2027 BUDGET - EXPENDITURES - PROPOSED
Berkshire Regional Planning Commission

5.15.2025

5.21.2026

7.16.2026

EXPENDITURES

FY2026
APPROVED

FY2027
APPROVED

FY2027
PROPOSED

SALARIES
Direct Billable
Indirect Admin
Interns (Admin)

$
$
$

2,730,706
708,435
-

$
$
$

3,039,004
765,675
5,000

$
$
$

3,039,004
765,675
5,000

Subtotal Salaries $

3,439,141

$

3,809,680

$

3,809,680

BENEFITS
Sick Comp and Vacation Leave
Holiday and Jury Leave
Sick Leave unaccrued used
Health Insurance
Retirees Health Insurance
Retiree Future Health Insurance Liability (OPEB GASB 45)
Workers Comp Insurance
State Unemployment Insurance
FICA and Medicare
Subtotal Benefits

$
$
$
$
$
$
$
$
$
$

216,627
145,834
113,400
690,866
33,592
45,000
9,684
13,460
80,500
1,348,963

$
$
$
$
$
$
$
$
$
$

221,912
149,499
128,500
1,446,358
48,011
45,000
10,563
15,798
81,946
2,147,587

$
$
$
$
$
$
$
$
$
$

221,912
149,499
128,500
913,814
48,011
45,000
10,563
15,798
81,946
1,615,043

NON-PERSONNEL
OPERATING EXPENSES
Accounting Services
Advertising
Audit
Computer Equipment, Software & Maintenance
Copying / Scanning Expense
Depreciation
Dues & Subscriptions
Flex Plan Administration
Insurance (Auto, Officers, Office)
Janitor
Legal (Administrative)
Meetings / Training (Administrative)
Payroll Services
Postage
Printing (Administrative)
Publications
Rent
Staff Development
Supplies/Office & Mapping
Telephone/Internet
Travel (Administrative)
Utilities
Water & Recycling
Web Site
Miscellaneous
Contingency - General, OPEB, Labor

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

8,900
4,000
31,000
171,546
9,000
28,074
25,657
2,200
14,514
11,960
10,000
2,500
4,260
3,100
1,000
700
111,869
20,000
16,750
17,695
700
25,000
3,000
1,455
14,000
0

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

8,900
2,000
31,500
172,612
8,000
12,996
25,656
3,187
13,744
11,960
5,365
5,365
4,996
1,880
600
700
111,444
10,000
16,274
19,260
700
25,000
4,000
2,869
9,619
0

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

8,900
2,000
31,500
172,612
8,000
12,996
25,656
3,187
13,744
11,960
10,000
5,365
4,996
1,880
600
700
111,444
25,000
16,274
19,260
700
32,500
6,500
8,370
9,619
497,408

Subtotal Operating (Admin) $

538,879

$

508,628

$

1,041,172

REVISED

FY 2027 BUDGET - EXPENDITURES - PROPOSED
Berkshire Regional Planning Commission

5.15.2025

5.21.2026

7.16.2026

EXPENDITURES

FY2026
APPROVED

FY2027
APPROVED

FY2027
PROPOSED

PROJECT EXPENSES
Interest Expense
Communications (Projects)
Equipment / Software (Projects)
Legal (Projects)
Meetings / Trainings (Projects)
Postage (Projects)
Printing (Projects)
Supplies (Projects)
Travel (Projects)
Other Program Expenses
Unreimbursed Expenses

$
$
$
$
$
$
$
$
$
$
$

100
39,799
30,703
3,500
16,525
2,866
4,080
125,230
34,036
63,258
3,995

$
$
$
$
$
$
$
$
$
$
$

100
38,340
48,443
2,500
36,046
2,000
5,010
127,000
45,289
85,952
3,995

$
$
$
$
$
$
$
$
$
$
$

100
38,340
48,443
2,500
36,046
2,000
5,010
127,000
45,289
85,952
3,995

Subtotal Operating (Other) $

324,092

$

394,675

$

394,675

FY2026
APPROVED

FY2027
APPROVED

FY2027
PROPOSED

SUBCONTRACTS / SUBRECPIENTS
Subcontractors / Subrecipients

$

1,331,154

$

1,389,355

$

1,389,355

RESERVE

$

15,000

$

15,000

$

15,000

TOTAL EXPENDITURES

$

6,997,230

$

8,264,925

$

8,264,925

Berkshire Regional Planning Commission
DRAFT COMMITTEE MEMBERSHIP FY 2027
Executive Committee
Staff: Laura Brennan, Executive Director
Malcolm Fick, Vice Chair (Great Barrington)
Buck Donovan, Chair (Lee)
Sam Haupt, Treasurer, Finance Committee Chair (Peru)
Sheila Irvin, Clerk, Brownfields Committee Chair (Pittsfield)
Christine Rasmussen, Regional Issues Committee Chair (Stockbridge)
Douglas McNally, Commission Development Committee Chair (Windsor)
Mark Smith, Environmental Review Committee Chair (Lenox)
Mary McGurn, At-Large (Egremont)
Kyle Hanlon, At-Large (North Adams)
Commission Development Committee
Staff: Laura Brennan, Executive Director
Douglas McNally, Chair, BRPC Delegate (Windsor)
Kyle Hanlon, BRPC Delegate (North Adams)
Mary McGurn, BRPC Delegate (Egremont)
Pedro Pachano, BRPC Delegate (Great Barrington)
Buck Donovan, BRPC Chair, Delegate (Lee) (Ex-Officio, non-voting)
Environmental Review Committee*
Staff: Melissa Provencher, Program Manager - Environmental and Energy
Mark Smith, Chair, BRPC Delegate (Lenox)
Edward Holub (Dalton)
Eleanor Tillinghast (Mount Washington) (Non-Commission member)
Kyle Hanlon, BRPC Delegate (North Adams)
Roger Bolton (Non-Commission member)
Buck Donovan, BRPC Chair, Delegate (Lee) (Ex-Officio, non-voting)
Finance Committee
Staff: Marianne Sniezek, Office Manager
Sam Haupt, Treasurer, BRPC Alternate Delegate (Peru)
Kyle Hanlon, BRPC Delegate (North Adams)
Mark Hawthorne, BRPC Alternate (Lanesborough)
Sheila Irvin, BRPC Delegate (Pittsfield)
Buck Donovan, BRPC Chair, Delegate (Lee) (Ex-Officio, non-voting)
Regional Issues Committee*
Staff: CJ Hoss, Program Manager – Community Planning/Community Development & Housing
Christine Rasmussen, Chair, BRPC Alternate (Stockbridge)
Eleanor Tillinghast, Vice Chair (Mt Washington) (Non-Commission Member)
Andrew Groff (Williamstown) (Non-Commission member)
Brooke Healy (Lee) (Non-Commission member)
Sheila Irvin, BRPC Delegate (Pittsfield)
Kent Lew (Washington) (Non-Commission member)
Marybeth Mitts (Lenox) (Non-Commission Member)
Rene Wood (Sheffield) (Non-Commission Member)
Buck Donovan, BRPC Chair, Delegate (Lee) (Ex-Officio, non-voting)

Berkshire Brownfields Committee*
Staff: Melissa Provencher, Program Manager – Environmental and Energy
Laura Brennan, BRPC Executive Director
Jim Byrne, EPA
Brooke Healy (Lee)
Sheila Irvin, Chair, BRPC Delegate (Pittsfield)
Nate Joyner (Pittsfield)
Ben Lamb (1Berkshire) - Kevin Pink, (alternate)
Chris Rembold (Great Barrington)
Marya Kozik, City of North Adams - William Shanahan (alternate)
Janko Tomasic (Dalton)
Buck Donovan, BRPC Chair, Delegate (Lee) (Ex-Officio, non-voting)
Berkshire Comprehensive Economic Development Strategy Committee*
Staff: Wylie Goodman, Principal Planner – Economic Development
Chris Rembold, Chair (Great Barrington)
Marya Kozik, Vice Chair (North Adams)
Michael Coakley, City of Pittsfield; Alternate Justine Dodds
AJ Enchill, Berkshire Black Economic Council; Alternate Tova Clark Brown
Ben Lamb, 1Berkshire; Alternate Kevin Pink
Ben Sosne, Berkshire Innovation Center
Bryana Malloy, MassHire Berkshire Workforce Board; Alternate Heather Boulger
Robert DelMastro, MA SBDC; Alternate Jayne Bellora
Brandon Gill, Pittsfield Economic Revitalization Corporation (PERC)
Lesley Herzberg, Berkshire County Historical Society
Linda Clairmont, Berkshire Community College
Mike Nuvallie (North Adams)
Roger Bolton (Williamstown)
Shannon Smith, Berkshire Agricultural Ventures; Alternate Rebecca Busansky
Buck Donovan, BRPC Chair, Delegate (Lee) (Ex-Officio, non-voting)
Commission Representatives to Related Groups:
Westfield River Wild & Scenic Advisory Committee: Doug McNally, BRPC Delegate (Windsor)
Woodlands Partnership of Northwest Massachusetts: Sarah Gardner (Williamstown)
Berkshire Metropolitan Planning Organization: Buck Donovan, BRPC Chair & Delegate (Lee);
Alternate: Sam Haupt, BRPC Delegate (Peru)
*Allow non-Commission Members to make up a majority of the committeeapproved 11/20/25

Commissioner’s Handbook FY27
Berkshire Regional Planning Commission

Table of Contents
Commissioner’s Handbook FY27 ......................................................... 1
Berkshire Regional Planning Commission .............................................. 1
Geography .................................................................................. 3
THE 32 CITIES AND TOWNS SERVED BY BRPC .......................................... 3
Mission, Vision & Values .................................................................. 4
MISSION STATEMENT .................................................................... 4
BRPC’S VISION .......................................................................... 4
BRPC’S VALUES .......................................................................... 4
Responsibilities of Delegates and Alternates .......................................... 5
What is BRPC? .............................................................................. 6
WHAT IS THE BERKSHIRE REGIONAL PLANNING COMMISSION? .......................... 6
WHAT IS REGIONAL PLANNING? .......................................................... 6
HOW WAS THE BERKSHIRE REGIONAL PLANNING COMMISSION FORMED? ............... 6
WHAT IS THE LEGAL BASIS FOR THE COMMISSION? ...................................... 6
WHY IS IT IMPORTANT?................................................................... 7
HOW IS THE COMMISSION FUNDED? ..................................................... 7
WHAT ARE THE COMMISSION'S STATUTORY/LEGAL RESPONSIBILITIES? ................. 7
Standing and Special Committees of BRPC ............................................ 8
BRPC Program Areas ..................................................................... 10
BRPC in Context ........................................................................... 11
Resources .................................................................................. 12
BRPC WEBSITE ......................................................................... 12
COMMON GROUND E-NEWSLETTER ...................................................... 12
SOCIAL MEDIA
.......................................................... 12
MAPS AND CENSUS DATA ............................................................... 12
BERKSHIRE COUNTY BOARDS OF HEALTH ASSOCIATION (BCBOHA) ................... 12
BERKSHIRE OVERDOSE AND ADDICTION PREVENTION COLLABORATIVE (BOAPC) ..... 12
BERKSHIRE BENCHMARKS ............................................................... 12
PLANNING TOOLKIT ..................................................................... 12
BERKSHIRE FUNDING FOCUS (BFF) ..................................................... 12
Compliance Requirements ............................................................... 13
OPEN MEETING LAW AND CERTIFICATE OF RECEIPT .................................... 13
STATE ETHICS CONFLICT OF INTEREST LAW TRAINING – COMPLETE ONLINE TRAINING
EVERY TWO YEARS ....................................................................... 13
CONFLICT OF INTEREST LAW – YEARLY ACKNOWLEDGEMENT OF RECEIPT OF THE
SUMMARY ................................................................................ 14

BRPC Delegate and Alternate Handbook FY27

Geography

The 32 Cities and Towns Served by BRPC

BRPC Commissioner’s Handbook

3

BRPC Delegate and Alternate Handbook FY27

Mission, Vision & Values
Mission Statement
Berkshire Regional Planning Commission provides leadership and assistance to the County’s
municipalities, organizations and citizens in achieving County-wide inter-relationships, prosperity,
opportunities, quality of life, strength and vibrancy.
BRPC’s Vision
Berkshire Regional Planning Commission, as an indispensable source of support and leadership to
municipalities, organizations and citizens, effects positive change through its collaborative efforts to
achieve Sustainable Berkshires principles and a high quality of life for County residents, including greater
economic growth, sustainable resource management, environmental, social and economic equity, and
effective governmental and educational services. BRPC is recognized as the primary:
•
•
•
•

Source of trusted, reliable Berkshire County data and analysis.
Provider of technical assistance to Berkshire County municipalities and organizations.
Convener of interests seeking to seize opportunities for and confront challenges to the Berkshires.
Advocate on behalf of the collective interests of Berkshire County.

BRPC’s Values
• Enhance the Berkshires’ human, environmental, and developed resources, including its sense of
place and built heritage.
• Providing the highest quality information and analysis is the basis for our work.
• Actively seek, engage, and respect varying voices to ensure all viewpoints are considered prior to
reaching decisions or providing guidance.
• Engage diverse people, organizations, and interests within and outside Berkshire County who can
effect change in the region.
• Balance competing public interests.
• Nurture and rely upon partnerships and collaborations to provide optimal outcomes.
• Be responsive and open to change and innovation.
• Respect the contributions of staff, community members, and organizations.
• Act with integrity and the highest ethical standards
Adopted January 19, 2017
.

BRPC Commissioner’s Handbook

4

BRPC Delegate and Alternate Handbook FY27

Responsibilities of Delegates and Alternates
Each Delegate, or the Alternate Delegate in the absence of the Delegate, represents one of our 32
Berkshire municipalities, and as such, is presented by the mission of the Planning Commission with
perspectives to balance and decisions to make, sometimes affecting his or her city or town and often the
Region as a whole. Below is a list of some of the duties which a Delegate or Alternate should be prepared
to fulfill.
1. Attend six full Commission meetings a year;
2. Choose at least one of the Commission committees on which to serve actively, if possible, or
on which to act in a non-active resource capacity;
3. Participate in the making of long-range policy for the Commission;
4. Participate in the making of decisions that affect the Region;
5. Act as a conduit for communicating information of value to your city, town or to the
Commission, calling items of import to the attention of your select board or mayor, pertinent
city or town boards, or the Commission itself; and
6. Ensure that your municipality always has representation at the Commission.
Additionally, the BRPC Bylaws stipulate that the Delegates (or, in the absence of a delegate, the Alternate)
must vote annually whether to authorize the Executive Committee to act on the Commission's behalf. Such
authorization requires approval by a two-thirds ballot vote of the delegates (22 affirmative votes must be
received). A ballot will be distributed electronically if needed.

BRPC Commissioner’s Handbook

5

BRPC Delegate and Alternate Handbook FY27

What is BRPC?
What is the Berkshire Regional Planning Commission?
The Berkshire Regional Planning Commission is established under Chapter 40B of the Massachusetts General
Laws and, as such, is the official area-wide planning agency in Berkshire County with comprehensive
planning responsibilities which include land use, transportation, economic development, and environmental
planning. The Commission, composed of one Delegate and one Alternate from each member community,
as well as a commission staff, is required to study the problems, needs, and resources of the region and to
make recommendations for physical, social, governmental, and economic improvements in the Berkshires.
BRPC is responsible for regional review procedures required by numerous federal and state programs. In
addition, BRPC has been designated a regional depository for the U.S. Census Bureau. BRPC also has major
transportation planning responsibilities mandated by federal law.
What is Regional Planning?
Planning deals with both specific locations and regulations (functions carried out by local Planning Boards
and Zoning Boards of Appeal), and with comprehensive, general, and long-range issues which can range
from economic development to social services to parks and recreation, but which generally tie into land use
concerns within a geographic area. Regional planning is similar in principle to local planning but deals
primarily with matters affecting the region as a whole. Both local and regional comprehensive planning
involves such subjects as land use, circulation, and community facilities and services. Regional and local
plans complement and reinforce each other. The difference is in scale, approach, and methods of putting
plans into effect. Under Massachusetts legislation, regional plans are strictly advisory documents; they
cannot be forced on any municipality. Consequently, regional planning usually depends on consensus and
persuasion to be effective.
How was the Berkshire Regional Planning Commission formed?
The Berkshire County Industrial Development Commission sponsored the formation of the Berkshire County
Regional Planning Commission in 1966. BCRPC was formally organized in early 1966 by the votes of ten
cities and towns in Berkshire County. They were Adams, Dalton, Great Barrington, Lanesborough, Lee,
Lenox, New Marlborough, North Adams, Pittsfield, and Stockbridge. On May 9, 1966, the Commonwealth
of Massachusetts approved the ten-member region and designated its area of jurisdiction as the 32
municipalities that comprise Berkshire County. Since then, all 32 municipalities have voted to join the
Commission as members. In February 1997, the Delegates voted to change the name to the Berkshire
Regional Planning Commission. Because of the name change, many of BRPC’s policies and documents prior
to February 20, 1997, have “County” in the name.
What is the legal basis for the Commission?
The procedure for the creation of the Commission and its powers and duties are set forth in Chapter 40B of
the General Laws of Massachusetts. This law, adopted originally in 1955, has been strengthened by
subsequent actions of the legislature. Chapter 40B is often referred to as "The Regional Planning Law." BRPC
acts in accordance with its Bylaws, the most recently approved version of which can be found online.

BRPC Commissioner’s Handbook

6

BRPC Delegate and Alternate Handbook FY27

Why is it important?
Improved means of transportation and communication have made municipalities more dependent upon
each other. The problems and needs of the region in which the municipality is located are also the
municipality's problems and needs. Highways, land use, recreation, conservation, open space, economic
development, water supply, air and water pollution control, sewerage, lake management, drainage, solid
waste management, and other community services are matters of regional concern.
A regional planning commission acts as a focal point for discussing and evaluating area-wide inter-municipal
problems and needs and for working out joint plans for their solution. The cities and towns involved may
then reject or accept these plans. Other functions include serving as a "united voice" for the Berkshires
when dealing with state and federal agencies. The Commission also provides an opportunity for member
communities to share experiences and results.
In recognition of regional planning's importance, regional planning programs have become prerequisites for
certain federal aid programs. Numerous programs and projects involving state or federal interests must be
submitted to the area's regional planning agency for review and comment.
The regional planning commission maintains professional staff and consultants who, as part of their duties,
provide direct technical assistance to the county's municipalities. The BRPC is an affiliate data center for
the U.S. Census and maintains a database and planning library that is used by municipalities, governmental
agencies, consultants, students, lawyers, citizens, etc.
How is the Commission funded?
Major funding sources are derived from grants and contracts entered into with the federal government, the
state, and local cities and towns. Assessments are also levied on the member cities and towns and are
apportioned among member communities on a per capita basis according to the most recent national
census. Most of the local assessment money is used to fund activities for which no grants are available and
to meet matching requirements for grants.
What are the Commission's Statutory/Legal Responsibilities?
Section 5 of Chapter 40B says: “A planning commission established hereunder shall make careful studies
of the resources, problems, possibilities and needs of its district and, on the basis of such studies, shall
prepare a comprehensive plan of development or a schematic study plan of such district or of such part or
parts thereof as the commission may deem necessary and in such plans shall make such recommendations
for the physical, social, governmental or economic improvement of the district as in their opinion will be in
the best interest of the inhabitants of the district. Such plans and recommendations shall concern, among
other things, the general use of the district, including land use, principle highways and expressways,
bridges, airports, public utilities, public facilities, parks, recreation areas, public institutions and such other
matters as in the opinion of said commission will be beneficial to the district and will promote with the
greatest efficiency and economy the coordinated development of the district and the general welfare and
prosperity of its people.”
Additionally, subsequent to the dissolution of Berkshire County government in 2001, BRPC was requested
to make Berkshire County appointments to the DEP Western Massachusetts Materials Recycling Facility
Advisory Board by the Massachusetts Department of Environmental Protection and, by statute, appoints
two members to the Berkshire County Regional Housing Authority Board.

BRPC Commissioner’s Handbook

7

BRPC Delegate and Alternate Handbook FY27

Standing and Special Committees of BRPC
Standing Committees
Executive
The Executive Committee is responsible for oversight of the business affairs and
Committee

general programs. The Executive Committee has the following powers:
disbursement of Commission funds based upon a warrant approved by the
Executive Committee; borrowing funds in anticipation of revenue; hearing and
resolving personnel grievances; making applications for federal, state and local
aid; seeking contributions; entering into contracts; preparing reviews and
comments on proposals of a regional or inter-community nature; establishing
policy for responding to requests for planning related technical assistance;
authorization for planning services; and acting on routine transportation matters
(excepting adoption of plans, programs or endorsement of specific projects).
Staff:

Commission
Development
Committee

Laura Brennan, Executive Director

The Commission Development Committee consists of at least four (4) members.
It considers Commission membership, structure, and process, including periodic
evaluation of the performance of the Commission. Periodically, the Committee
also reviews the Commission’s bylaws to determine whether amendments are
needed to enhance the operations of the Commission. A nominating
subcommittee of the Committee, comprised only of delegates and alternate
designees and consisting of at least three members, recommends at the regular
April meeting of the Commission a slate of officers for the next fiscal year to be
acted upon at the June meeting. Such a slate of officers reflects the
Commission’s desire to rotate officers so that as many members as possible will
have a chance to participate in more than bi-monthly meetings and to be
representative of all areas of the region.
Staff: Laura Brennan, Executive Director

Environmental
Review
Committee

The Environmental Review Committee reviews projects requiring state or federal
environmental permits. It may also review requests for funding assistance from
state or federal agencies and local land use actions for potential regional impacts
and compliance with adopted regional plans. The committee advises the
Commission or the Executive Committee regarding its recommendations and
requested conditions before a given project or action is approved or denied by
state, federal, or local authorities.
Staff:

Melissa Provencher, Environmental & Energy Manager

BRPC Commissioner’s Handbook

8

BRPC Delegate and Alternate Handbook FY27

Finance
Committee

The Finance Committee consists of at least four (4) members, including the
elected Treasurer, who serves as Chair. It has oversight over the Commission’s
financial operations and reviews the annual audit. It recommends the per capita
assessments of the member cities and towns for the next fiscal year for
presentation to the Commission at its February meeting and recommends a full
budget for the next fiscal year no later than the April Commission meeting.
Staff:

Regional Issues
Committee

Marianne Sniezek, Office Manager

The Regional Issues Committee consists of at least five (5) members. It shall
provide recommendations to the Commission identifying regional issues facing
Berkshire County, make recommendations to the Commission concerning
requests from municipalities for policy or guidance on regional issues, and study
regional issues and policies.
Staff:

CJ Hoss, Community Planning & Community Development Manager

Special Committees
Berkshire
Brownfields
Committee

The Berkshire Brownfields Program was created in 2004. BRPC received its first
grant from EPA to conduct environmental assessments at Brownfield sites.
Since then, the Program has grown to include an Assessment Program for
Phase I, II, and III Environmental Site Assessments, a Revolving Loan Fund for
Brownfields Cleanups, and site-specific Cleanup Projects.
Staff:

Comprehensive
Economic
Development
Strategy (CEDS)
Committee

Melissa Provencher, Environmental & Energy Program Manager

The Comprehensive Economic Development Strategy (CEDS) is an ongoing
regional effort focused on identifying economic goals and priorities and
measuring progress in the region. The resulting 5-year Comprehensive Economic
Development Strategy for Berkshire County and accompanying annual progress
reports are submitted to the Economic Development Administration (EDA) to
maintain the region’s eligibility for EDA investments. Committee members assist
in monitoring progress toward regional goals and review submissions for Priority
Projects for potential inclusion in the CEDS.
Staff:

Wylie Goodman, Principal Economic Development Planner

The Commission also appoints representatives to related groups:
Berkshire Metropolitan Planning Organization (MPO)
Westfield River Wild and Scenic Advisory Committee
Woodlands Partnership of Northwest Massachusetts

BRPC Commissioner’s Handbook

9

BRPC Delegate and Alternate Handbook FY27

BRPC Program Areas
Community Planning
Assisting with zoning bylaws, comprehensive
and open space and recreation plans,
and other land use projects.

Community Development & Housing
Supporting regional housing solutions through
grant administration, housing production plans,
and local capacity development.

Data & Information Services
Providing Geographic Information System
(GIS) services, data analysis, and maintaining
Berkshire Benchmarks.

Economic Development
Coordinating with partners to pursue economic
development projects that encourage
investment in our region.

Emergency Preparedness Planning
Guiding multi-agency coordination for
improved regional resiliency in public health
and the natural environment.

Environmental & Energy Planning
Supporting efforts that strengthen and
protect the natural and built environment
and promote climate resiliency.

Regional Initiatives & Services
Participating in regional initiatives
on a wide range of topics and operating a
Group Purchasing Program.

Transportation Planning
Conducting regional studies and assisting
with local traffic, bicycle & pedestrian, rail,
transit, and safety improvements.

Public Health – Planning and Services
Protecting community health through
education, prevention, planning and
coordinated municipal public health services.

Administration
Providing financial management for
BRPC programs and supporting the
Commission’s policy body.

BRPC Commissioner’s Handbook

10

BRPC Delegate and Alternate Handbook FY27

BRPC in Context
Berkshire Regional Planning Commission is one of 13 regional planning agencies throughout Massachusetts.
These RPAs meet regularly and convene as the Massachusetts Association of Regional Planning Agencies
(MARPA). In some cases, a formalized regional Council of Governments performs the services of a regional
planning agency and offers their municipalities additional services, such as in Franklin County and the
Northern Middlesex region.
Since 1979, MARPA has worked effectively with legislators, municipal officials, and advocates to innovate in
delivering municipal public services and adopt planning best practices.
In several instances, BRPC staff communicate with their counterparts at fellow regional planning agencies,
and sometimes formally collaborate on grant applications and other projects.
You can learn more about MARPA and its member agencies online at https://massmarpa.org/.

BRPC Commissioner’s Handbook

11

BRPC Delegate and Alternate Handbook FY27

Resources
BRPC Website
Access lists of our current initiatives and projects, along with directions to the office, a list of delegates and
alternates, a calendar of events, staff contacts, a list of useful web links, an archive of our e-newsletters,
and considerable amounts of other information. The address of the site is www.berkshireplanning.org.
Common Ground e-newsletter
BRPC publishes a monthly e-newsletter containing announcements about upcoming events, a list of
upcoming grant deadlines, and news from each of our program areas. You can subscribe to the Common
Ground e-newsletter through this link: https://berkshireplanning.org/newsletter/.
Social Media
BRPC maintains an active presence online. Connect with us at:
www.facebook.com/berkshireregionalplanning/
www.linkedin.com/company/berkshire-regional-planning-commission/
www.youtube.com/channel/UCrD7WKPyzB81U0-QZjDBAyg
Maps and Census Data
BRPC has access to maps and aerial photographs at regional, subregional, and local scales, covering
transportation, land use, soil, flood zones, open space, scenic mountains, and zoning. We are a designated
regional depository for U.S. Census information.
Berkshire County Boards of Health Association (BCBOHA)
BCBOHA is an educational organization supporting the 32 local boards of health (BOH) in Berkshire County
for more than 80 years. BCBOHA is also the Berkshire County Public Health Emergency Preparedness (PHEP)
Coalition. Visit BCBOHA online at: www.bcboha.org
Berkshire Overdose and Addiction Prevention Collaborative (BOAPC)
The mission of BOAPC is to implement local policy, practice, systems, and/or environmental changes to
prevent the misuse of opioids and to prevent unintentional deaths and non-fatal hospital events associated
with opioid poisoning throughout Berkshire County. Visit: www.boapc.org
Berkshire Benchmarks
Berkshire Benchmarks is a collaborative effort to provide data and analysis on the region through a onestop shop clearinghouse. It is intended to assist anyone who needs reliable data to inform their work.
Regional Indicators define goals and help track progress. Visit www.BerkshireBenchmarks.org.
Planning Toolkit
BRPC maintains an online toolkit of information regarding a wide range of planning-related topics to assist
municipal leaders in learning more about various planning, zoning, and programs that may be appropriate
for their community. The toolkit can be found at: www.berkshireplanning.org/resources/planning-toolkit/.
Berkshire Funding Focus (BFF)
BFF helps municipalities, non-profits, schools, and businesses become aware of and be more competitive
for funding. BFF maintains a clearinghouse of relevant grants, convenes partners to explore collaborative
proposals, and assists with navigating grant requirements. Learn more at www.berkshirefundingfocus.org.

BRPC Commissioner’s Handbook

12

BRPC Delegate and Alternate Handbook FY27

Compliance Requirements

Appointed members of state boards, commissions, and municipal committees are considered “special state
employees” and must comply with the Ethics Reform Law and the Open Meeting Law. Municipal employees
must also comply with these laws, and BRPC staff are in this category. BRPC must maintain these documents
for public record for six years. Below are the links and requirements for the certificate of receipt of the Open
Meeting Law (upon each appointment), Ethics/Conflict of Interest online training/test (every 2 years), and
Ethics/Conflict of Interest Summary (yearly).
Open Meeting Law and Certificate of Receipt
State-wide enforcement of the Open Meeting Laws relative to local, county, regional, and state public bodies
is centralized in the office of the Attorney General. The Open Meeting Law supports the principle that the
democratic process depends on the public having knowledge about the considerations underlying
governmental action. The Law requires most meetings of governmental bodies to be held in public. (There
are some exceptions, designed to ensure that public officials are not "unduly hampered" by having every
discussion among public officials open to the public. As a result, the Law provides for circumstances under
which a meeting may be held in executive session.)
Within two weeks of a member’s election or appointment or the taking of the oath of office, whichever
occurs later, all members of public bodies must review the Open Meeting Law Guide and certify that they
understand the requirements of the law and the consequences of violating it. This certification is not tracked
through the Attorney General’s website. You must submit the Certificate of Receipt of Open Meeting Law
Materials to the BRPC Office Administrator.
Public body members should complete and submit the Certificate at the earliest opportunity to comply with
the law, and no later than two weeks after assuming office. A public body member must sign a new
Certificate upon reelection or reappointment to the public body but need not sign a Certificate when joining
a subcommittee.
General Link to OML Material: www.mass.gov/info-details/open-meeting-law-educational-materials
State Ethics Conflict of Interest Law Training – complete online training every two years
Every two years, all current state, county, and municipal employees must complete online training related
to the Ethics Reform Law. New public employees must complete this training within 30 days of starting
public service and every two years after that.
As of January 2023, the online ethics/conflict of interest training and the ethics summary acknowledgment
may be completed and tracked through the following website: https://massethicstraining.skillburst.com/
The website aids compliance by sending automated reminders to renew your Conflict of Interest certificate
every two years. Please register for the website. You will receive a link to set up a password.

Commission and committee members: You will register under the city or town you represent. Please
send your completed documents to the Office Administrator (see “Your Certificates” in the upper right
corner of the website.) Another option is to forward the email you receive from the State Ethics

BRPC Commissioner’s Handbook

13

BRPC Delegate and Alternate Handbook FY27

Commission with your course certificate. You will not receive an email with the Ethics Law Summary
Acknowledgement. This requirement may be fulfilled by responding to the annual email from BRPC (sent
each July) acknowledging receipt of a copy of the law.
Conflict of Interest Law – yearly acknowledgement of receipt of the summary
Commission delegates, alternates, committee members, and employees are municipal employees under
the law. Therefore, they must receive and acknowledge receipt of a summary of the Conflict of Interest
Law annually. Your acknowledgement can also be found on https://massethicstraining.skillburst.com/.

BRPC Commissioner’s Handbook

14

MALCOLM FICK, Chair
BUCK DONOVAN, Vice-Chair
SHEILA IRVIN, Clerk
SAM HAUPT, Treasurer
LAURA BRENNAN, Executive Director

MEMORANDUM
TO:
Berkshire Regional Planning Commission Delegates & Alternates
FROM: Laura Brennan, Executive Director
DATE: July 10, 2026
SUBJ: July 16, 2026 Commission Meeting – Executive Director’s Report
A. Commission on PILOT for State-Owned Land – Listening Sessions
The Commission on PILOT for State-Owned Land (SOL) is hosting a series of listening sessions
to solicit feedback on how the state compensates municipalities for state-owned land. The
Commission is eager to hear directly from municipal leaders, residents, and other interested
stakeholders, and findings from the listening sessions will inform the Commission’s
recommendations. The Commonwealth owns more than half a million acres of land,
including state parks and forests, wildlife management areas, beaches, and military
training facilities. Because this property is exempt from local taxation, the state administers
a payment-in-lieu-of-taxes (PILOT) program that provides payments to municipalities that
host eligible state-owned land.
A session will be held at the Berkshire Innovation Center on Friday, July 24, 10 am-11:30 am.
Sessions on other dates in other regions are listed on the BRPC website.
Register for a listening session: Registration for PILOT Listening Sessions. Walk-ins will also be
welcome, but those who pre-register will receive materials providing an overview of how
the PILOT program works. Alternatively, you can use this form if you are unable to attend a
listening session but would still like to share your thoughts on the PILOT program with the
Commission.
B. MARPA and DLS Statewide Municipal Partnerships Conference – October 5, 2026
Registration is open for the 2026 Statewide Municipal Partnerships Conference, designed
for municipal officials and staff, and co-hosted by MARPA, DLS, and MAPC at the College
of the Holy Cross, Hogan Campus Center, in Worcester, MA. Registration fee is $20.
Registration is now available online through MAPC.
C. Kusik Award – 2026
Berkshire Regional Planning Commission gives the Kusik Award annually to projects, groups,
or individuals who have made outstanding contributions to planning in Berkshire County.
This annual award honors the late Charles Kusik, a resident of the Town of Richmond. For
over three decades, Charles Kusik placed his expert imprint on the zoning bylaws of nearly
every town in the Berkshires. Award winners are selected by the Executive Director and
honored at the BRPC annual meeting each fall. Nominations are open for the 2026 Kusik
Award, due no later than August 27, 2026. Please use this online form to nominate an
individual or organization. You can also learn more about the history of the Kusik Award,
1 Fenn St., Suite 201, Pittsfield, MA 01201
T: (413) 442-1521 · F: (413) 442-1523
www.berkshireplanning.org

and view a list of past recipients, at https://berkshireplanning.org/about/kusik-award/
D. Executive Office of Housing and Livable Communities – Housing Production Tracker
In late June, the EOHLC publicly launched a statewide housing production tracker on
mass.gov to follow progress against the goal of 222,000 new units by 2035, as put forth by
the Healey-Driscoll administration. The tool utilizes Census Address Count Listing Files from
the US Census Bureau as the basis for its unit counts, which can be viewed statewide, by
RPA region, or by municipality. According to the tool, the BRPC region added 291 net
homes in 2025 (with Great Barrington and Pittsfield adding the most units) for 23% of
progress toward a regional goal of 1,290, with 999 remaining by 2035, according to HLC.
This tracker will be updated annually.
E. BRPC Launches Priority Redevelopment Sites website: build-berkshire.hub.arcgis.com/
With funding through the EOEEA’s Planning Assistance Grant program, BRPC has recently
updated a county-wide list of priority redevelopment/development sites, originally
compiled in 2014. Improvements to the 2026 version include migrating from a PDF format to
an interactive online platform, and inclusion of sites potentially suitable for multi-family
housing. BRPC will continue to maintain and improve this website through its Data &
Information and Economic Development program areas.
F. FY27 Meeting Schedule
Within your meeting packet, we have provided a schedule of meetings for both the
Executive Committee and full Commission in FY27. The date of the Annual Meeting, at
which we will present our Annual Report for FY26, is still undetermined, but we are
considering the dates of October 8th, 15th, and 22nd.

BUCK DONOVAN, Chair
MALCOLM FICK, Vice-Chair
SHEILA IRVIN, Clerk
SAM HAUPT, Treasurer
LAURA BRENNAN, Executive Director

NOMINATION FORM
Charles Kusik Award for Outstanding Contributions to Planning in Berkshire County
The Charles Kusik Award was instituted to recognize projects, groups, or individuals who
have made outstanding contributions to planning in Berkshire County. BRPC employees
and Delegates and Alternates to the Berkshire Regional Planning Commission are not
eligible for the award. More information about the Kusik Award can be found on the
BRPC website.
Name of person making nomination: __________________________________________
Contact Information
Email address: _______________________________________________________________
Phone number: ________________________________
I nominate the following (individual or group) for the Charles Kusik Award in 2026:
______________________________________________________________________________
I believe that this project, group, or individual deserves the award because:

Please return to: BRPC, 1 Fenn Street, Ste. 201, Pittsfield, MA 01201
Fax Number: 413-442-1523 or email: [email protected]
Please submit nominations no later than Thursday, August 27, 2026.

1 Fenn St., Suite 201, Pittsfield, MA 01201
T: (413) 442-1521 · F: (413) 442-1523
www.berkshireplanning.org

BRPC SCHEDULE OF MEETINGS FY2027
Commission & Executive Committee Meetings

Commission
Thursday, July 16, 2026 – 7:00 p.m.

Executive Committee
Thursday, July 2, 2026 – 4:00 p.m.
Thursday, August 6, 2026 – 4:00 p.m.

Thursday, September 17, 2026 – 7:00 p.m.

Thursday, September 3, 2026 – 4:00 p.m.

October date TBD, 2026 – 5:00
Annual Meeting

Thursday, October 1, 2026 – 4:00 p.m.

Thursday, November 19, 2026 – 7:00 p.m.

Thursday, November 5, 2026 – 4:00 p.m.
Thursday, December 3, 2026 – 4:00 p.m.

Thursday, January 21, 2027 – 7:00 p.m.

Thursday, January 7, 2027 – 4:00 p.m.
Thursday, February 4, 2027 – 4:00 p.m.

Thursday, March 18, 2027 – 7:00 p.m.

Thursday, March 4, 2027 – 4:00 p.m.
Thursday, April 1, 2027 – 4:00 p.m.

Thursday, May 20, 2027 – 7:00 p.m.

Thursday, May 6, 2027 – 4:00 p.m.
Thursday, June 3, 2027 – 4:00 p.m.

Annual Meeting – October date TBD, 5:00 p.m. at venue TBD
The following meet as needed:
- Berkshire Brownfields Committee
- Commission Development Committee
- Comprehensive Economic Development Strategy (CEDS) Committee
- Environmental Review Committee
- Finance Committee
- Regional Issues Committee

1 Fenn St., Suite 201, Pittsfield, MA 01201
T: (413) 442-1521 · F: (413) 442-1523
www.berkshireplanning.org