The Docket · Government Meeting · DKT-2026-001421

On the agenda: Coldwater meeting — data center (Sep 2)

Past ⚠ Agenda Watch Coldwater, Michigan · Wednesday, September 2, 2026 — 2 months ago

About this record

The published agenda for the September 2, 2026 meeting contains: "data center". The meeting has passed. The agenda stays here as a permanent public record.

WhenWednesday, September 2, 2026
Check the agenda document for the meeting time.

WhereColdwater, Michigan

Money$70,281 was at stake

On the record“data center”

The agenda, word for word

Government public record — the full text of the published document, archived August 28, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

150 pages · scroll to read

Page 1 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
BOARD OF DIRECTORS MEETING

Henry L. Brown Municipal Building
Council Chamber
One Grand Street
Coldwater, Michigan
September 2, 2026
5:00 p.m.
➢ Call to Order
➢ Public Comment

CONSENT AGENDA
The items listed in the Consent Agenda are considered to be routine by the Board and its Director
and will be enacted by one motion. There will be no separate discussion of these items unless
requested by a Board Member or citizen. In this event, the item will be removed from the Consent
Agenda and Board action will be taken separately on said item. Those items so approved under the
heading “Consent Agenda” will appear in the Board minutes in their proper form.
A. MINUTES:
1. Regular Meeting of the Board of Directors held August 5, 2026.
2. Regular Meeting of the Michigan South Central Power Agency Board of Commissioners
held July 8, 2026.
B. DEPARTMENTAL REPORTS:
1.
2.
3.
4.

Board of Public Utilities Operation Reports and Financial Statements for July 2026.
Bills and Accounts for period ending August 31, 2026.
Power Supply Cost Projections.
MERS Defined Benefit Pension Plan Statement for quarter ending June 30, 2026.
END OF CONSENT AGENDA

REGULAR AGENDA
1. Update to Purchasing Policy No. P23-01.
2. HR Records Retention Policy.
3. Water System Reliability Study.
4. 13B-3 Circuit Extension Material.

Page 2 of 150

5. MERS Health Care Savings Plan (HCSP) Participation Agreement.
6. Nationwide 457(b) Deferred Compensation Plan.
➢ Public Comment
➢ New Business
➢ Date of Next Meeting
➢ Closed Session pursuant to MCL Section 15.268 §8(1)(c) of PA 267 of 1976 for strategy

and negotiation sessions connected with the negotiation of a collective bargaining
agreement if either negotiating party requests a closed hearing
➢ Adjournment

Page 3 of 150

Minutes of the Regular Meeting of the
Coldwater Board of Public Utilities
Coldwater Board of Public Utilities
Coldwater, Michigan

August 5, 2026
5:00 p.m.
Council Chamber
Regular Meeting

PRESENT: Members:
President Stevens, Vice President Ohm, Jill Smoker, Craig Lynch
Others:
Director Jakubczak, Nicki Luce, John Springhall, Brian Musselman, Pat Pool,
Andrew Cameron, Keith Baker, Tom Eldridge, Dean Walrack, Jesse Smith,
Breyton Franklin, Daniel Martinez-Tepetla, John Hausman, Don Reid
ABSENT:

Travis Machan

CALL TO ORDER:
Meeting called to order by President Stevens
NOTICE OF MEETING:
A notice of the meeting was posted in accordance with Michigan Public Act No.
267.
MOMENT OF SILENCE:
A moment of silence was observed to honor Director of Public Safety, Joe Scheid.

ELECT BOARD OFFICERS AND APPOINT SECRETARY FOR 2026-2027:
MOTION:

Member Lynch moved that Chris Stevens be reelected President, Scott Ohm be
reelected Vice President and Nicki Luce be reappointed Secretary of the Board of
Directors of the Coldwater Board of Public Utilities for fiscal year 2026-2027.
Member Smoker seconded the motion.
Upon roll call vote, the following voted:
“AYE”: President Stevens, Vice President Ohm, Member Smoker, Member Lynch
“NAY”: None
Motion carried unanimously.

Page 4 of 150

Coldwater Board of Public Utilities
Regular Meeting Continued
August 5, 2026

PUBLIC COMMENT:
None
It was noted that there were no public comment emails received as of 3:30 p.m.
prior to the meeting.

CONSENT AGENDA
NOTE: The items listed in the Consent Agenda are considered to be routine by the Board and
its Director and will be enacted by one motion. There will be no separate discussion
of these items unless requested by a Board Member or citizen. In this event, the item
will be removed from the Consent Agenda and Board action will be taken separately
on said item. Those items so approved under the heading "Consent Agenda" will
appear in the Board minutes in their proper form.

MINUTES:
1. Regular Meeting of the Board of Directors held July 7, 2026.
2. Regular Meeting of the Michigan South Central Power Agency Board of Commissioners
held June 4, 2026.
DEPARTMENTAL REPORTS:
1. Board of Public Utilities Operation Reports and Financial Statements for June 2026.
2. Bills and Accounts for period ending July 31, 2026.
3. Power Supply Cost Projections – May.
4. Power Supply Cost Projections – June.
MOTION: Member Smoker moved that the Consent Agenda items be approved as presented.
Member Ohm seconded the motion.
Motion carried unanimously.

Page 5 of 150

Coldwater Board of Public Utilities
Regular Meeting Continued
August 5, 2026

REGULAR AGENDA
INTERN PRESENTATION:
Daniel Martinez-Tepetla, Electric Engineering Intern, shared a presentation on his
summer internship.

MICHIGAN AVENUE SUBSTATION FIVE (5)-YEAR INSPECTION & PREVENTATIVE
MAINTENANCE:
Bids for the five-year inspection and preventative maintenance of the Michigan
Avenue substation were received. Staff recommended the low bid submitted by
Premier Power Maintenance in the amount of $70,281.
MOTION:

Member Smoker moved to approve the bid from Premier Power Maintenance for the
five-year inspection and preventative maintenance of the Michigan Avenue substation
in the amount of $70,281.
Member Lynch seconded the motion.
Motion carried unanimously.

LOAD FLOW ANALYSIS & FUSE COORDINATION STUDY:
Bids to perform a Load Flow Analysis & Fuse Coordination Study were received.
Staff recommended the low bid submitted by Power System Engineering, Inc. (PSE) in
the amount of $75,000.
MOTION:

Member Ohm moved to approve the bid from Power System Engineering, Inc. (PSE)
to perform a Load Flow Analysis & Fuse Coordination Study in the amount of
$75,000.
Member Lynch seconded the motion.
Motion carried unanimously.

Page 6 of 150

Coldwater Board of Public Utilities
Regular Meeting Continued
August 5, 2026

MANAGED VULNERABILITY MANAGEMENT SERVICES (SLCGP FUNDED):
A public RFQ was issued seeking managed vulnerability management services.
After evaluating, staff recommended awarding the contract to CinderLabs for a
first-year cost of $17,900 which will be reimbursed through the State and Local
Cybersecurity Grant Program (SLCGP).
MOTION:

Member Lynch moved to approve awarding the Managed Vulnerability Management
Services project to CinderLabs for a first-year cost of $17,900 and forward to City
Council for approval.
Member Ohm seconded the motion.
Motion carried unanimously.

EGLE GRID RESILIENCE PROGRAM GRANT:
To fund the replacement of aging infrastructure, staff recommended executing the
Grid Resilience Program Grant Agreement with the Michigan Department of
Environment, Great Lakes, and Energy (EGLE) for a total project cost of $452,721.92
requiring a 50% match from CBPU.
MOTION:

Member Smoker moved to accept the Michigan Department of Environment, Great
Lakes, and Energy (EGLE) Grid Resilience Program Grant and authorize the Utility
Director to execute the agreement.
Member Lynch seconded the motion.
Motion carried unanimously.

UPDATE TO PURCHASING POLICY NO. P23-01:
In order to clarify local preference rules and provide specific sole source
purchase guidance, staff recommended updates to Purchasing Policy No. P23-01.
MOTION:

Member Smoker moved to approve staff recommendations for Purchasing Policy
No. P23-01 with the following amendments: 1) remove the proposed scaled
approach and implement a flat five percent (5%) local bidder preference across all
procurement of goods and services; and 2) eliminate the cost cap on goods and
services.
4

Page 7 of 150

Coldwater Board of Public Utilities
Regular Meeting Continued
August 5, 2026
Member Ohm seconded the motion.
Upon roll call vote, the following voted:
“AYE”: Vice President Ohm, Member Smoker, Member Lynch, President Stevens
“NAY”: None
Motion carried unanimously.

PUBLIC COMMENT:
None
NEW BUSINESS:
DIRECTOR’S REPORT:
•

This month’s Power Cost Adjustment is $0.01005 and the PCA for secondary
meters is $0.01035.

•

Mike Smith has announced his retirement from the Electric Department after
26+ years of service. Mike obtained his Associate of Applied Science
Degree in Electrical Engineering Technology at ITT Technical Institute. He
began his career with CBPU on October 11, 1999 as a Switchboard Operator
at the Power Plant. In 2003, he was promoted to an Apprentice Lineman. He
then graduated from Great Lakes Energy Cooperative, Inc. Joint
Apprenticeship & Training Program and officially became a Journeyman
Lineman in 2007. Since that time, he has held the positions of Line Crew
Leader and, most currently, Lead Lineman. Mike has been a dedicated
employee tirelessly serving the Coldwater community. His knowledge will
truly be missed. Mike’s last day will be August 31. We wish him nothing
but the very best in retirement.

•

Since 1891, CBPU has provided reliable, competitive and efficient utility
products and services to the City of Coldwater. Today, the CBPU is the 3rd
largest electric utility in the State of Michigan based on kilowatt hours. Join
us, Friday, August 7 from 11:00 a.m. to 1:00 p.m., as we celebrate serving
the Coldwater community. There will be a free lunch, Kona Ice, swag
giveaways, touch-a-truck and more. This celebration is all about the people
who make it possible, those from the past, the present and the future. This is
just the beginning. Join us as we celebrate 135 years and the people
powering what’s next.
5

Page 8 of 150

Coldwater Board of Public Utilities
Regular Meeting Continued
August 5, 2026

•

With a goal of setting area students up for success when they return to school
this fall, the City of Coldwater / CBPU is once again organizing a School
Supply Drive to support local students in need. You can drop off donations
to City Hall from now until Friday, August 14. For a list of greatest needs,
you can visit https://www.coldwater.org/m/newsflash/home/detail/760. For
more information, please contact our Community Engagement / Marketing
Manager, Leilani Casteele at (517) 279-6961.

•

I would like to invite the Coldwater Board of Public Utilities Board of
Directors to a special joint meeting between the CBPU, the Coldwater
Planning Commission and the City Council. A representative from the
Michigan State University Extension Office will share a presentation on
issues related to data center development and provide time for a questionand-answer period. The meeting will be held at 5:30 p.m. on Monday,
August 17.

•

The visitation for Director of Public Safety, Joe Scheid, will be Monday,
August 10 from 2:00 p.m. to 7:00 p.m. and the memorial service will be on
Tuesday, August 11 at 11:00 a.m. at the Dearth Center. Please keep Joe’s
family in your thoughts and prayers.

A thank you note was received from Tommy’s House for a donation to their annual Soirée.
A thank you note was received from the Branch County Road Commission for participation in the
memorial procession to honor Casey Rice.

DATE OF NEXT MEETING:
The date of the next regular meeting has been scheduled for Wednesday, September
2, 2026 at 5:00 p.m.

CLOSED SESSION PURSUANT TO MCL 15.268(1)(A) TO CONSIDER A PERIODIC
PERSONNEL EVALUATION OF A PUBLIC OFFICER, STAFF MEMBER, OR AGENT UPON
THE REQUEST OF THAT INDIVIDUAL, THAT BEING UTILITY DIRECTOR PAUL
JAKUBCZAK:

MOTION:

Member Smoker moved to adjourn into closed session pursuant to MCL 15.268(1)(a)
to consider a periodic personnel evaluation of a public officer, staff member, or agent
upon the request of that individual, that being Utility Director Paul Jakubczak.

Page 9 of 150

Coldwater Board of Public Utilities
Regular Meeting Continued
August 5, 2026

Member Lynch seconded the motion.
Upon roll call vote, the following voted:
“AYE”: Member Smoker, Member Lynch, President Stevens, Vice President Ohm
“NAY”: None
Motion carried unanimously.
President Stevens called the regular meeting back to order at 6:52 p.m.
MOTION: Member Ohm moved to approve a favorable evaluation for Utility Director, Paul
Jakubczak, and propose a 4% increase retroactive to July 1, 2026, a 3.5% increase for
2027 and a 3% increase for 2028, with years 2 and 3 subject to change based on the
discretion of the Board.
Member Smoker seconded the motion.
Upon roll call vote, the following voted:
“AYE”: Member Lynch, President Stevens, Vice President Ohm, Member Smoker
“NAY”: None
ADJOURNMENT:
Noting no other business to come before the Board, President Stevens adjourned the
meeting at 6:53 p.m.
Respectfully Submitted,

Nicki Luce, Secretary
Coldwater Board of Public Utilities

Page 10 of 150

CBPU

2026/2027
Expenses ($/MWh)
Diesel Plant (507)
Gas Power Plant (508)
Distribution (509)
Substation (510)
Meter/Light (511)
Cust. Serv. (512)
Admin Serv. (513)
Admin & Gen (514)
Purchase Pwr (506)
PILOT (678)
Dep. & Amort (679)
Total Operating
Revenues ($/MWh)
Total Operating
Energy Recvd (kWh)
Peak Demand (kW)
Load Factor
Days in Month
Cooling Deg. Days
Heating Deg. Days
Behind the Meter Generation
Metered (kWh)
Proj IV HP (kWh)
Unmetered (kWh)
Losses (kWh)
Losses (%)

Electrical Department Operations Report

8/27/2026

0.0371
0.8602
4.1854
0.9187
1.5602
0.6180
0.4468
3.7992
75.5813
6.5524
4.9373
99.4967

YTD
Average
0.0382
1.2293
7.4190
0.9900
2.4937
0.9474
0.6545
4.5725
75.5813
13.1048
4.9373
111.9681

100.0%

2025/2026
FYE
Average
0.0521
0.9624
4.7759
0.4593
1.9148
0.6432
0.4680
4.0807
73.4339
6.3205
4.9903
98.1011

119.9075

120.4771

Avg.

105.7141

40,433,732
72,326
75.1%

40,433,732
72,326
6.4%

Total
Peak
Avg.

480,053,637
99,008
55.3%

31
425

365.00
425

1,206,978

Total
Total
Total
Total

365.00
1,173
5,571
7,154,349

38,652,975

472,508,410

96,800

96,800
1,683,957
4.2%

Total
Total
Total
Total
Avg.

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

%
0.0%
1.1%
6.6%
0.9%
2.2%
0.8%
0.6%
4.1%
67.5%
11.7%
4.4%

1,529,001
6,016,226
1.3%

Page 11 of 150

CBPU

Water Department Operations Report

2026/2027
Expenses ($/Mgal)
Wells (610)
Treatment (625)
Distribution (630)
Admin Serv. (630)
Admin & Gen (675)
PILOT (678)
Dep. & Amort. (679)
Total Operating

3,094.60

Revenues ($/Mgal)
Total Operating

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

8/27/2026

Mar

Apr

May

Jun

YTD
Average

2025/2026
FYE
Average

60.98

2.0%

70.40

763.89

24.7%

839.12

809.11

26.1%

810.11

135.98

4.4%

162.55

519.80

16.8%

637.25

187.31

6.1%

216.00

617.53

20.0%

712.10

3,094.60

100.0%

3,447.53

3,608.73

Avg.

4,001.67

Water Pumped (gal)
Max. Day (gal)
Avg. per Day (gal)
Metered Sales (gal)

122,373,000

Total

1,273,450,400

4,765,000

Peak

5,037,000

3,947,000

Avg.

3,489,727

113,887,000

Total

1,164,480,000

Raw Iron (mg/l)
Finished Iron (mg/l)
SDWA Stand. (mg/l)

1.710

Avg.

1.668

0.050

Avg.

0.029

0.300

Avg.

0.300

Raw Mang. (mg/l)
Finished Mang. (mg/l)
SDWA Stand. (mg/l)

0.270

Avg.

0.274

0.050

Avg.

0.042

0.050

Avg.

0.050

Chlorine (lb / Mgal)
Phosphate (lb / Mgal)
Pot. Perm. (lb / Mgal)
Polymer (lb / Mgal)
Fluoride (lb / Mgal)

21.33

Avg.

21.31

14.02

Avg.

13.76

16.88

Avg.

13.38

0.11

Avg.

0.17

2.53

Avg.

2.65

8,142,600

Total

80,695,900

57,400

Total

650,800

4.30

Total

42.10

12.02

Avg.

13.31

286,000

Total

27,623,700

0.2%

Avg.

2.2%

Backwash (gal)
Unmetered Usage
Precipitation (in.)
Water Table (ft.)
Losses (gal)
Losses (%)

617.53
0.00

0.00

Page 12 of 150

CBPU

Wastewater Department Operations Report

2026/2027
Expenses ($/Mgal)
Collection (538)
Treatment (539)
Admin Serv. (513)
Admin & Gen (514)
PILOT (515)
Dep. & Amort. (543)
Total Operating

2,925.27

Revenues ($/Mgal)
Total Operating

300.06

10.3%

298.49

801.77

27.4%

1,350.40

124.61

4.3%

161.83

488.64

16.7%

629.39

276.86

9.5%

308.36

933.33

31.9%

1,102.42

2,925.27

100.0%

3,850.90

5,176.85

Avg.

5,874.06

123,870,000

Total

1,258,440,000

4,730,000

Peak

5,270,000

4,000,000

Avg.

3,447,500

97,209,000

Total

1,073,616,000

12.02

Avg.

13.31

Raw SS (mg/l)
Final SS (mg/l)
Permit SS (mg/l)

207.0

Avg.

295.8

6.0

Avg.

4.0

20.0

Avg.

24.2

Raw CBOD (mg/l)
Final CBOD (mg/l)
Permit CBOD (mg/l)

81.0

Avg.

105.8

2.0

Avg.

2.2

10.0

Avg.

16.1

Raw Phosphate (mg/l)
Final Phosphate (mg/l)
Permit Phosph. (mg/l)

4.72

4.720

Avg.

6.189

0.27

0.270

Avg.

0.216

0.33

0.330

Avg.

0.330

Final Ammonia (mg/l)
Permit Ammonia (mg/l)

0.16

0.160

Avg.

0.376

2.00

2.000

Avg.

6.000

Final Mercury (ng/l)
Permit Mercury (ng/l)
Septage Rec'd. (gal)
Sludge - Digest. (gal)
Sludge - Land (gal)
Ferric Chlor. (lb/Mgal)
Polymer (lb/Mgal)
Losses (gal)
Losses (%)

Aug

0.00

Sep

0.00

Oct

0.00

Nov

0.00

Dec

0.00

Jan

0.00

Feb

0.00

Mar

0.00

Apr

0.00

May

0.00

June

2025/2026
FYE
Average

YTD
Average

Treated (gal)
Max. Treated (gal/day)
Avg. Treated (gal/day)
Metered Sales (gal)
Water Table (ft.)

Jul

8/27/2026

0.00

0.50

Avg.

0.91

10.00

10.000

Avg.

7.92

248,418.00

248,418

Total

1,914,603

481,481.00

481,481

Total

5,343,027

0.00

Total

2,584,000

182.19

Avg.

199.26

0.58

Avg.

0.69

26,661,000

Total

184,824,000

21.5%

Avg.

14.7%

Page 13 of 150

CBPU

2026/2027
Expenses ($/Customer)
CATV (573)
Internet (575)
VOIP (577)
Help Desk (588)
Admin Serv. (513)
Admin & Gen (514)
PILOT (515)
Dep. & Amort (516)
Total Oper. [All Cust.]
Revenues ($/Customer)
Total Oper. (All Cust.)
Internet
Industrial CM
Small Business CM
Entrepreneurial CM
Residential CM
Fiber
Residential GIG
Business GIG
Total Internet
Help Desk
CBPU Help Desk
NRTC
Resolved by NRTC
Resoved by Help Desk
Afterhours ER Callouts
Internet Service Calls
Total Help Desk
VOIP

Telecommunication Department Operations Report

Jul

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

61.5%

18.83
5.28
14.76
2.42
7.77
90.62

56.19
#DIV/0!
18.83
5.28
14.76
2.42
7.77
90.62

100.0%

86.56

Avg.

5
6
44
249
19
1,710
227
2,260

Avg.

8
8
66
311
19
1,649
194
2,255

194

Total

2,604

21
11
3
38
267

Total

89
103
28
337
3,161

#DIV/0!

Avg.

183

2.7%
2.5%
5.8%
16.3%
2.7%
8.6%

Avg.
Avg.
Avg.
Avg.
Avg.
Avg.

Total
Total
Total

SKITTER TV
Prime
Total
Acclaim Lite
Acclaim Choice
Acclaim Choice +
Business
Total Skitter TV
Set Top Boxes
Remote DVR Service
Premiums
Service Calls
Disconnects

2025/2026
FYE
Average

YTD
Average

56.19

Aug

8/27/2026

Avg.
Avg.
Avg.
Avg.
Avg.
Avg.
Total
Avg.
Avg.
Avg.
Avg.
Avg.

73.84

Page 14 of 150

CBPU Telecommunications Department Operation Report
Month End July 2026

This month

Last month

Year ago

2260

2259

2275

Residential

249

267

371

Business Bronze
Business Silver
Business Gold

44
6
5

81
9
10

1710
969
227
71
5

1702
957
216
70
5

1607
871
178
56
5

Dedicated Fiber
Dark Fiber
Last Mile

2
9
3

Coldwater, MI

194

322

420

Incoming calls
Resolved by Aspen
Resolved by CBPU Help Desk

32
21
11

51
29
22

11
8
3

Afterhours ER Callouts

Internet Service Calls

Residential Lines
Business Lines
VOIP Service Calls

179
88
91
0

179
89
90
0

187
96
91
0

7
0
0
18
39
38

8
0
0
13
35
33

11
0
5
14
68
71

DATA
Total Internet Customers
Cable Modem Customers

Fiber Customers
Residential GIG
Residential Plume (Managed Wifi)
Business GIG
Business Plume (Managed Wifi)
Metro-E Fiber

Help Desk Service
Aspen

PHONE
Total VOIP Lines

Reconnects/Disconnects
Disconnects – Went to Spectrum
Disconnects – Node Shutdown
Disconnects – Do Not Use
Disconnects – Moved
Disconnects – Non-Pay
Reconnects

Page 15 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
ELECTRIC DEPARTMENT
BALANCE SHEET
JULY 31, 2026 AND 2025
BALANCE AT
07/31/26

BALANCE AT
07/31/25

18,603,178.10
5,873,793.62
.00
.00
39,245.03

15,816,833.30
5,839,345.15
.00
.00
12,656.46

TOTAL CURRENT ASSETS

24,516,216.75

21,668,834.91

CAPITAL ASSETS
CAPITAL ASSETS
ACCUMULATED DEPRECIATION

70,977,929.90
( 27,446,968.84)

69,655,902.27
( 25,152,502.84)

NET CAPITAL ASSETS

43,530,961.06

44,503,399.43

OTHER ASSETS
INVESTMENT IN MSCPA
DEFERRED OUTFLOWS
RESTRICTED ASSETS

13,706,833.35
218,527.00
.00

12,620,289.99
218,527.00
.00

TOTAL OTHER ASSETS

13,925,360.35

12,838,816.99

TOTAL ASSETS

81,972,538.16

79,011,051.33

3,289,723.23
1,059,795.74
.00
975,000.00

3,531,752.85
1,111,672.99
.00
940,000.00

5,324,518.97

5,583,425.84

1,267,888.74
14,850,000.00

1,267,888.74
15,825,000.00

16,117,888.74

17,092,888.74

ASSETS
CURRENT ASSETS
CASH AND INVESTMENTS
ACCOUNTS RECEIVABLE
DUE FROM OTHER FUNDS
INVENTORIES
PREPAID EXPENSES

LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE
ACCRUED EXPENSES & OTHER LIABILITIES
DEFERRED INFLOWS
CURRENT PORTION OF LONG-TERM DEBT
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
NET PENSION LIABILITY
LONG-TERM DEBT
TOTAL LONG-TERM LIABILITIES
FUND EQUITY
RETAINED EARNINGS
NET POSITION - PENSION
REVENUES OVER EXPENDITURES
TOTAL FUND EQUITY
TOTAL EQUITY AND LIABILITIES

(

61,786,844.21
2,088,376.74)
831,662.98

(

57,778,360.19
2,088,376.74)
644,753.30

60,530,130.45

56,334,736.75

81,972,538.16

79,011,051.33

Page 16 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
INCOME STATEMENT
FOR THE 1 MONTHS ENDING JULY 31, 2026

ELECTRIC DEPARTMENT
MONTH OF

MONTH OF

BALANCE @

BUDGET

% OF

07/26

07/25

07/31/2026

07/31/2025

06/30/2025

BUDGET

659,241.05

691,148.12

659,241.05

691,148.12

6,663,000.00

530.65

518.05

530.65

518.05

6,000.00

8.84

332,068.56

316,885.60

332,068.56

316,885.60

3,063,000.00

10.84

OPERATING REVENUE
RESIDENTIAL SALES - A
RESIDENTIAL OUTDOOR LIGHTS-OLR
COMMERCIAL SALES - B

9.89

COMMERCIAL SALES - C

362,730.86

337,528.70

362,730.86

337,528.70

3,321,000.00

10.92

INDUSTRIAL SALES - D/D2

1,183,492.33

1,173,577.09

1,183,492.33

1,173,577.09

13,089,000.00

9.04

8,139.55

8,121.67

8,139.55

8,121.67

95,000.00

8.57

1,688,185.49

1,539,248.02

1,688,185.49

1,539,248.02

19,460,000.00

8.68

MUNICIPAL STREET LIGHTING

10,637.75

10,620.19

10,637.75

10,620.19

130,000.00

8.18

MUNICIPAL TRAFFIC SIGNALS

1,546.55

19,000.00

8.14

RENTAL INCOME ON ELECTRIC PROP

6,979.44

70,000.00

9.97

POWER SUPPLY COST ADJUSTMENT

375,130.95

688,633.84

375,130.95

688,633.84

7,603,000.00

4.93

2,800.00

2,735.00

2,800.00

2,735.00

38,000.00

7.37

SERVICE RECONNECTION FEES

720.00

1,035.00

720.00

1,035.00

8,000.00

9.00

SURGE PROTECTION PROGRAM INCOM

327.54

339.52

327.54

339.52

4,000.00

8.19

97,313.58

52.80

97,313.58

52.80

175,000.00

55.61

BUSINESS OUTDOOR LIGHTS - OL
SPECIAL INDUSTRY - TOU RATE

SERVICE CONNECTION FEES

GAS POWER PLANT SALES
PENALTIES ON CUSTOMER ACCOUNTS

5,848.20

6,894.94

5,848.20

6,894.94

60,000.00

9.75

CONTRACTED SERVICE INCOME

84,886.31

73,185.26

84,886.31

73,185.26

400,000.00

21.22

ECOSMART CHOICE REVENUE

7,789.04

7,240.06

7,789.04

7,240.06

85,000.00

9.16

573.00

11,000.00

5.21

19,368.00

232,000.00

8.35

4,848,308.85

4,886,230.85

4,848,308.85

4,886,230.85

54,532,000.00

8.89

WEB METERING INCOME
FIBER ACCESS FEE
TOTAL OPERATING REVENUE

OPERATING EXPENSES
PURCHASED POWER

3,056,034.66

3,167,955.71

3,056,034.66

3,167,955.71

39,486,584.00

7.74

DIESEL PLANT

1,498.25

1,424.59

1,498.25

1,424.59

24,000.00

6.24

GAS POWER PLANT

34,782.01

64,302.12

34,782.01

64,302.12

581,418.00

5.98

DISTRIBUTION

169,233.26

233,721.44

169,233.26

233,721.44

2,913,324.00

5.81

SUBSTATION

37,146.34

72,683.44

37,146.34

72,683.44

205,871.00

18.04

METERING/LIGHTING

63,085.61

69,653.41

63,085.61

69,653.41

1,081,059.00

5.84

CUSTOMER SERVICE

24,986.97

26,253.51

24,986.97

26,253.51

396,785.00

6.30

ADMINISTRATIVE SERVICES

18,066.32

17,715.53

18,066.32

17,715.53

252,749.00

7.15

ADMINISTRATIVE & GENERAL

153,617.08

147,284.11

153,617.08

147,284.11

2,100,116.00

7.31

PILOT

264,938.00

252,849.00

264,938.00

252,849.00

3,179,257.00

8.33

DEPRECIATION & AMORTIZATION

199,633.50

2,659,000.00

7.51

TOTAL OPERATING EXPENSES

4,023,022.00

4,253,476.36

4,023,022.00

4,253,476.36

52,880,163.00

7.61

825,286.85

632,754.49

825,286.85

632,754.49

1,651,837.00

49.96

OPERATING INCOME

Page 17 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
INCOME STATEMENT
FOR THE 1 MONTHS ENDING JULY 31, 2026

ELECTRIC DEPARTMENT
MONTH OF

MONTH OF

BALANCE @

BUDGET

% OF

07/26

07/25

07/31/26

07/31/2025

06/30/2025

BUDGET

NONOPERATING INCOME & EXPENSE
INTEREST INCOME

51,258.48

INTEREST EXPENSE

(

44,937.41)

MSCPA TRANS. INV. EXPENSE

(

50,360.24

51,258.48

50,360.24
(

47,199.08)

500,000.00
(

539,249.00)

10.25

47,199.08)

(

44,937.41)

6,729.46)

.00

(

6,729.46)

.00

6,146.11

8,702.80

6,146.11

8,702.80

85,000.00

7.23

BAD DEBT INCOME

638.41

134.85

638.41

134.85

9,000.00

7.09

SALES OF SCRAP

.00

10,000.00

.00

6,376.13

11,998.81

6,376.13

11,998.81

64,751.00

9.85

831,662.98

644,753.30

831,662.98

644,753.30

1,716,588.00

48.45

MISCELLANEOUS INCOME

(

8.33)

MISCELLANEOUS EXPENSE
TOTAL NONOPERATING INCOME & EXPENSES
NET INCOME

Page 18 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
WATER DEPARTMENT
BALANCE SHEET
JULY 31, 2026 AND 2025
BALANCE AT
07/31/26

BALANCE AT
07/31/25

ASSETS
CURRENT ASSETS
CASH AND INVESTMENTS
ACCOUNTS RECEIVABLE
PREPAID EXPENSES
INVENTORIES

3,775,508.82
560,795.14
14,469.14
113,486.40

3,292,243.70
871,538.76
15,698.26
113,486.40

TOTAL CURRENT ASSETS

4,464,259.50

4,292,967.12

CAPITAL ASSETS
CAPITAL ASSETS
ACCUMULATED DEPRECIATION

33,391,456.36
( 15,388,800.52)

31,587,918.37
( 14,481,972.40)

NET CAPITAL ASSETS

18,002,655.84

17,105,945.97

OTHER ASSETS
DEFERRED OUTFLOWS
RESTRICTED ASSETS

98,611.00
14,564.11

98,611.00
12,575.37

TOTAL OTHER ASSETS

113,175.11

111,186.37

TOTAL ASSETS

22,580,090.45

21,510,099.46

Page 19 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
WATER DEPARTMENT
BALANCE SHEET
JULY 31, 2026 AND 2025
BALANCE AT
07/31/26

BALANCE AT
07/31/25

LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE
ACCRUED EXPENSES & OTHER LIABILITIES
DUE TO OTHER FUNDS
DEFERRED INFLOWS
CURRENT PORTION OF LONG-TERM DEBT
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
DEFERRED REVENUES
NET PENSION LIABILITY
LONG-TERM DEBT
TOTAL LONG-TERM LIABILITIES
FUND EQUITY
RETAINED EARNINGS
NET POSITION - PENSION
REVENUES OVER EXPENDITURES
TOTAL FUND EQUITY

TOTAL EQUITY AND LIABILITIES

(

142,557.20
180,210.19
.00
.00
398,876.00

281,558.11
168,339.59
.00
.00
396,718.50

721,643.39

846,616.20

2,415,482.96
628,189.68
587,964.50

1,497,503.78
628,189.68
988,998.00

3,631,637.14

3,114,691.46

19,080,607.00
942,389.68)
88,592.60

(

18,420,625.57
942,389.68)
70,555.91

18,226,809.92

17,548,791.80

22,580,090.45

21,510,099.46

Page 20 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
INCOME STATEMENT
FOR THE 1 MONTHS ENDING JULY 31, 2026

WATER DEPARTMENT
MONTH OF

MONTH OF

BALANCE @

BUDGET

% OF

07/26

07/25

07/31/2026

07/31/2025

06/30/2025

BUDGET

RESIDENTIAL - BASE

87,712.45

87,689.69

87,712.45

87,689.69

1,093,000.00

RESIDENTIAL - USAGE

47,799.03

47,064.52

47,799.03

47,064.52

535,000.00

8.93

RESIDENTIAL - LAWN SPRINKLING

8,577.23

8,069.45

8,577.23

8,069.45

50,000.00

17.15

COMMERCIAL - BASE

31,693.38

30,427.58

31,693.38

30,427.58

379,000.00

8.36

COMMERCIAL - USAGE

55,120.23

50,191.44

55,120.23

50,191.44

492,000.00

11.20

COMMERCIAL - LAWN SPRINKLING

7,870.90

7,861.99

7,870.90

7,861.99

49,000.00

16.06

INDUSTRIAL - BASE

9,893.50

9,515.23

9,893.50

9,515.23

118,000.00

8.38

INDUSTRIAL - USAGE

153,420.89

135,594.19

153,420.89

135,594.19

1,560,000.00

9.83

PUBLIC AUTHORITY - BASE

10,165.25

10,031.50

10,165.25

10,031.50

118,000.00

8.61

PUBLIC AUTHORITY - USAGE

30,999.55

27,276.02

30,999.55

27,276.02

276,000.00

11.23

OPERATING REVENUE
8.02

PUBLIC AUTH - LAWN SPRINKLING

2,203.20

2,013.88

2,203.20

2,013.88

10,000.00

22.03

PUBLIC FIRE PROTECTION

18,576.92

17,925.76

18,576.92

17,925.76

213,000.00

8.72

WATER TESTING

3,160.00

3,540.00

3,160.00

3,540.00

34,000.00

9.29

PENALTIES ON CUSTOMER ACCOUNTS

674.55

1,074.94

674.55

1,074.94

13,000.00

5.19

CONTRACTED SERVICE INCOME

150.53

99.35

150.53

99.35

11,133.00

1.35

3,235.10

39,000.00

8.30

471,252.71

441,610.64

471,252.71

441,610.64

4,990,133.00

9.44

TOWER RENT
TOTAL OPERATING REVENUE

OPERATING EXPENSES
WELLS

23,077.30

7,461.97

23,077.30

7,461.97

89,000.00

25.93

TREATMENT

103,887.59

93,479.99

103,887.59

93,479.99

1,157,402.00

8.98

DISTRIBUTION

83,447.51

99,012.85

83,447.51

99,012.85

1,021,893.00

8.17

ADMINISTRATIVE SERVICES

15,425.15

16,640.53

15,425.15

16,640.53

227,981.00

6.77

ADMINISTRATIVE & GENERAL

63,603.68

63,609.11

63,603.68

63,609.11

872,566.00

7.29

PILOT

24,619.00

22,922.00

24,619.00

22,922.00

295,433.00

8.33

DEPRECIATION & AMORTIZATION

75,569.01

974,000.00

7.76

TOTAL OPERATING EXPENSES

389,629.24

378,695.46

389,629.24

378,695.46

4,638,275.00

8.40

81,623.47

62,915.18

81,623.47

62,915.18

351,858.00

23.20

INTEREST

6,511.31

7,952.06

6,511.31

7,952.06

50,000.00

13.02

DEFERRED REVENUE - DWSRF

3,828.07

70,000.00

OPERATING INCOME
NONOPERATING INCOME & EXPENSE

INTEREST EXPENSE

(

3,694.00)

(

4,441.15)

(

3,694.00)

(

4,441.15)

(

43,206.00)

5.47
(

8.55)

MISCELLANEOUS

206.25

278.75

206.25

278.75

15,000.00

1.38

BAD DEBT RECOVERIES

117.50

23.00

117.50

23.00

1,000.00

11.75

6,969.13

7,640.73

6,969.13

7,640.73

92,794.00

7.51

88,592.60

70,555.91

88,592.60

70,555.91

444,652.00

19.92

MISCELLANEOUS EXPENSE
TOTAL NONOPERATING INCOME & EXPENSES

NET INCOME

Page 21 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
WASTEWATER DEPARTMENT
BALANCE SHEET
JULY 31, 2026 AND 2025
BALANCE AT
07/31/26

BALANCE AT
07/31/25

11,088,776.70
783,051.00
.00
12,468.12

10,452,110.51
772,166.08
.00
13,511.12

TOTAL CURRENT ASSETS

11,884,295.82

11,237,787.71

CAPITAL ASSETS
CAPITAL ASSETS
ACCUMULATED DEPRECIATION

53,902,057.92
( 26,579,515.30)

51,044,602.09
( 25,192,181.38)

NET CAPITAL ASSETS

27,322,542.62

25,852,420.71

OTHER ASSETS
DEFERRED OUTFLOWS
RESTRICTED ASSETS

98,613.00
89,868.87

98,613.00
75,040.15

TOTAL OTHER ASSETS

188,481.87

173,653.15

39,395,320.31

37,263,861.57

854,378.26
355,185.52
.00
1,194,724.00

156,745.86
374,160.92
.00
1,167,681.50

2,404,287.78

1,698,588.28

627,885.68
10,328,239.45

627,885.68
11,003,805.95

10,956,125.13

11,631,691.63

ASSETS
CURRENT ASSETS
CASH AND INVESTMENTS
ACCOUNTS RECEIVABLE
DUE FROM OTHER FUNDS
PREPAID EXPENSES

TOTAL ASSETS

TOTAL EQUITY AND LIABILITIES

(

26,715,700.19
942,389.68)
261,596.89

(

24,669,581.99
942,389.68)
206,389.35

26,034,907.40

23,933,581.66

39,395,320.31

37,263,861.57

Page 22 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
INCOME STATEMENT
FOR THE 1 MONTHS ENDING JULY 31, 2026

WASTEWATER DEPARTMENT
MONTH OF

MONTH OF

BALANCE @

BUDGET

% OF

07/26

07/25

07/31/2026

07/31/2025

06/30/2025

BUDGET

RESIDENTIAL - BASE

135,439.04

135,373.18

135,439.04

135,373.18

1,672,000.00

8.10

RESIDENTIAL - USAGE

68,968.33

66,819.57

68,968.33

66,819.57

729,000.00

9.46

COMMERCIAL - BASE

51,058.83

51,840.06

51,058.83

51,840.06

637,000.00

8.02

COMMERCIAL - USAGE

58,415.69

54,708.88

58,415.69

54,708.88

504,000.00

11.59

OPERATING REVENUE

INDUSTRIAL - BASE

19,773.05

20,960.04

19,773.05

20,960.04

258,000.00

7.66

INDUSTRIAL - USAGE

189,796.32

177,315.00

189,796.32

177,315.00

2,092,000.00

9.07

PUBLIC AUTHORITY - BASE

22,083.39

23,806.45

22,083.39

23,806.45

290,000.00

7.61

PUBLIC AUTHORITY - USAGE

36,497.09

31,709.00

36,497.09

31,709.00

364,000.00

10.03

FLAT RATE SALES
WTP FILTER BACKWASH

161.52

209.60

161.52

209.60

3,000.00

5.38

32,777.85

21,662.08

32,777.85

21,662.08

273,000.00

12.01

STORM WATER DISCHARGE

2,896.74

2,722.50

2,896.74

2,722.50

20,000.00

14.48

SEPTIC RECEIVING

22,382.46

13,346.43

22,382.46

13,346.43

149,000.00

15.02

PENALTIES ON CUSTOMER ACCOUNTS

965.55

1,497.99

965.55

1,497.99

15,000.00

6.44

CONTRACTED SERVICE INCOME

40.00

.00

TOTAL OPERATING REVENUE

641,255.86

602,010.78

641,255.86

602,010.78

7,006,000.00

9.15

OPERATING EXPENSES
COLLECTION SYSTEM

37,168.67

23,705.12

37,168.67

23,705.12

368,547.00

10.09

TREATMENT

99,315.21

131,465.48

99,315.21

131,465.48

1,710,061.00

5.81

ADMINISTRATIVE SERVICES

15,435.34

16,196.32

15,435.34

16,196.32

226,334.00

6.82

ADMINISTRATIVE & GENERAL

60,527.68

63,945.90

60,527.68

63,945.90

1,364,065.00

4.44

PILOT

34,295.00

32,338.00

34,295.00

32,338.00

411,535.00

8.33

DEPRECIATION & AMORTIZATION

115,611.16

1,433,449.00

8.07

TOTAL OPERATING EXPENSES

362,353.06

383,261.98

362,353.06

383,261.98

5,513,991.00

6.57

278,902.80

218,748.80

278,902.80

218,748.80

1,492,009.00

18.69

OPERATING INCOME
NONOPERATING INCOME & EXPENSE
INTEREST INCOME
INTEREST EXPENSE

23,500.30
(

41,325.14)

30,452.03
(

43,193.98)

23,500.30
(

41,325.14)

30,452.03
(

43,193.98)

120,000.00
(

483,273.00)

19.58
(

8.55)

MISCELLANEOUS INCOME

339.55

347.05

339.55

347.05

10,000.00

3.40

BAD DEBT RECOVERIES

179.38

35.45

179.38

35.45

2,000.00

8.97

MISCELLANEOUS EXPENSE
TOTAL NONOPERATING INCOME & EXPENSES

NET INCOME

(

17,305.91)

261,596.89

(

12,359.45)

206,389.35

(

17,305.91)

261,596.89

(

12,359.45)

206,389.35

(

351,273.00)

1,140,736.00

(

4.93)

22.93

Page 23 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
TELECOMMUNICATIONS DEPARTMENT
BALANCE SHEET
JULY 31, 2026 AND 2025
BALANCE AT
07/31/26

BALANCE AT
07/31/25

ASSETS
CURRENT ASSETS
CASH AND INVESTMENTS
ACCOUNTS RECEIVABLE
PREPAID EXPENSES
TOTAL CURRENT ASSETS
CAPITAL ASSETS
CAPITAL ASSETS
ACCUMULATED DEPRECIATION

(

901,703.29
190,072.14
20,754.29

852,705.28
206,287.74
1,866.35

1,112,529.72

1,060,859.37

9,376,559.96
8,456,783.19)

(

9,102,456.63
8,245,994.67)

NET CAPITAL ASSETS

919,776.77

856,461.96

OTHER ASSETS
DEFERRED OUTFLOWS

33,709.00

TOTAL OTHER ASSETS

33,709.00

2,066,015.49

1,951,030.33

47,898.43
87,170.78
.00
.00
.00

65,745.37
77,383.29
.00
.00
.00

135,069.21

143,128.66

59,204.50
184,255.90
.00

63,304.30
184,255.90
.00

243,460.40

247,560.20

TOTAL ASSETS

LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE
ACCRUED EXPENSES & OTHER LIABILITIES
DEFERRED INFLOWS
DUE TO OTHER FUNDS
CURRENT PORTION OF LONG-TERM DEBT
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
DEFERRED REVENUES
NET PENSION LIABILITY
LONG-TERM DEBT
TOTAL LONG-TERM LIABILITIES
FUND EQUITY
RETAINED EARNINGS
NET POSITION - PENSION
REVENUES OVER EXPENDITURES
TOTAL FUND EQUITY

TOTAL EQUITY AND LIABILITIES

(
(

2,016,318.42
322,147.90)
6,684.64)

(

1,874,119.66
322,147.90)
8,369.71

1,687,485.88

1,560,341.47

2,066,015.49

1,951,030.33

Page 24 of 150

COLDWATER BOARD OF PUBLIC UTILITIES
INCOME STATEMENT
FOR THE 1 MONTHS ENDING JULY 31, 2026

TELECOMMUNICATIONS DEPARTMENT
MONTH OF

MONTH OF

BALANCE @

BUDGET

% OF

07/26

07/25

07/31/2026

07/31/2025

06/30/2025

BUDGET

FIBER INTERNET

130,674.82

119,355.32

130,674.82

119,355.32

1,458,000.00

8.96

INTERNET CABLE MODEMS

19,522.82

25,661.25

19,522.82

25,661.25

307,000.00

6.36

DATA FEES

7,978.97

7,802.35

7,978.97

7,802.35

93,000.00

8.58

860.00

1,275.00

860.00

1,275.00

10,000.00

8.60

MOMENTUM VOIP SERVICE

7,347.04

7,182.51

7,347.04

7,182.51

102,000.00

7.20

BUSINESS FIBER INCOME

5,226.32

5,395.00

5,226.32

5,395.00

71,000.00

7.36

352.00

1,213.50

352.00

1,213.50

9,000.00

3.91

SALES TO ELECTRIC SYSTEM

10,262.92

10,093.97

10,262.92

10,093.97

123,000.00

8.34

SALES TO WATER SYSTEM

4,471.61

4,308.69

4,471.61

4,308.69

54,000.00

8.28

SALES TO WASTEWATER SYSTEM

7,345.97

7,127.25

7,345.97

7,127.25

88,000.00

8.35

502.23

610.23

502.23

610.23

7,000.00

7.17

1,080.00

13,000.00

8.31

195,624.70

191,105.07

195,624.70

191,105.07

2,335,000.00

8.38

OPERATING REVENUE

TELECOMM RECONNECT FEES

TELECOMM INSTALLATION/CONNECT

PENALTIES ON CUSTOMER ACCOUNTS
TOWER/HUB RENT
TOTAL OPERATING REVENUE

OPERATING EXPENSES
CABLE TELEVISION

.00

741.33

.00

741.33

.00

125,930.12

94,933.40

125,930.12

94,933.40

1,320,140.00

9.54

VOIP

5,515.03

5,649.44

5,515.03

5,649.44

72,000.00

7.66

HELP DESK

5,027.38

6,401.27

5,027.38

6,401.27

81,481.00

6.17

ADMINISTRATIVE SERVICES

11,936.68

14,003.51

11,936.68

14,003.51

176,667.00

6.76

ADMINISTRATIVE & GENERAL

33,366.17

40,808.95

33,366.17

40,808.95

472,520.00

7.06

PILOT

5,464.00

5,964.00

5,464.00

5,964.00

65,570.00

8.33

DEPRECIATION & AMORTIZATION

17,565.71

292,000.00

6.02

TOTAL OPERATING EXPENSES

204,805.09

186,067.61

204,805.09

186,067.61

2,480,378.00

8.26

9,180.39)

5,037.46

9,180.39)

5,037.46

1,777.69

2,359.03

1,777.69

2,359.03

10,000.00

17.78

341.65

4,000.00

8.54

MISCELLANEOUS

56.25

581.75

56.25

581.75

2,000.00

2.81

BAD DEBT RECOVERIES

320.16

49.82

320.16

49.82

3,000.00

10.67

2,495.75

3,332.25

2,495.75

3,332.25

19,000.00

13.14

6,684.64)

8,369.71

6,684.64)

8,369.71

INTERNET

OPERATING INCOME

(

145,378.00)

(

6.31)

NONOPERATING INCOME & EXPENSE
INTEREST INCOME
DEFERRED REVENUE
INTEREST EXPENSE

MISCELLANEOUS EXPENSE
TOTAL NONOPERATING INCOME & EXPENSES

NET INCOME

(

126,378.00)

(

5.29)

Page 25 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Report Criteria:
Report type: GL detail
Invoice Detail.GL Account (3 Characters) = "582","585","590","591"
Check

Check

Issue Date

Number

Description
Payee

Invoice

Invoice GL Account Title

GL Account

Check
Amount

582000
08/06/2026

100151 MICHIGAN MUNICIPAL LIABILIT

POOL RENEWAL PREMIUM

582-000-123-00

PREPAID EXPENSES

146,947.22

08/11/2026

100173 C C POWER LLC

CIRCUIT 13J-4 CONSTRUCTION 100%

582-000-158-00

WORK IN PROGRESS

118,415.65

08/11/2026

100211 Wolverine Power Systems

MMG045 - 3019614990 MODEL MMG45

582-000-158-00

WORK IN PROGRESS

40,595.48

08/20/2026

202608

STATE OF MICHIGAN

SALES TAX - JUL 2026

582-000-228-00

MI SALES & USE TAXE

85,286.37

08/20/2026

202608

STATE OF MICHIGAN

DISCOUNTS

582-000-677-01

MISCELLANEOUS INC

Total 582000:

332.21- M
390,912.51

582507
08/25/2026

202608

COLDWATER BOARD OF PUBLI

25 N WATERWORKS PARK DR

582-507-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

25 BENNETT ST

582-507-920-00

ELECTRIC

83.86 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

25 BENNETT ST #A

582-507-920-00

ELECTRIC

212.55 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

25 BENNETT ST #B

582-507-920-00

ELECTRIC

1,162.15 M

Total 582507:

39.69 M

1,498.25

582508
08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

582-508-730-00

UNIFORMS

12.82

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

582-508-730-00

UNIFORMS

12.93

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

582-508-730-00

UNIFORMS

12.93

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

582-508-730-00

UNIFORMS

12.93

08/11/2026

100175 CINTAS CORPORATION

SHOP SUPPLIES

582-508-740-00

OPERATING SUPPLIE

14.43

08/11/2026

100175 CINTAS CORPORATION

SHOP SUPPLIES

582-508-740-00

OPERATING SUPPLIE

16.73

08/13/2026

100212 CARD SERVICE CENTER

DishTV - PJ4

582-508-740-00

OPERATING SUPPLIE

107.95

08/25/2026

100244 AIRGAS USA LLC

CYLINDER RENTAL

582-508-740-00

OPERATING SUPPLIE

199.55

08/25/2026

100260 CINTAS CORPORATION

SHOP SUPPLIES

582-508-740-00

OPERATING SUPPLIE

14.43

08/25/2026

100260 CINTAS CORPORATION

SHOP SUPPLIES

582-508-740-00

OPERATING SUPPLIE

16.73

08/11/2026

202608

GAS SUPPLY CHARGES - JUNE 26

582-508-780-00

NATURAL GAS GENER

.33

08/25/2026

100314 MICHIGAN CHAMBER SERVICE

LABOR LAW POSTERS

582-508-831-00

REGULATORY FINES

51.27

08/25/2026

202608

COLDWATER BOARD OF PUBLI

250 N FILLMORE RD-AUXULLARY PO

582-508-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

250 N FILLMORE RD-AUXULLARY PO

582-508-922-00

WATER

306.26 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

250 N FILLMORE RD-AUXULLARY PO

582-508-923-00

SEWER

161.99 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU ELECTRIC - ALL CONNECTIONS

582-508-924-00

INTERNET ACCESS

718.59 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

250 N FILLMORE RD-AUXULLARY PO

582-508-924-00

INTERNET ACCESS

08/11/2026

100176 CLARKE ENERGY USA INC

PRESSURE SWITCHS/SPARK PLUG S

582-508-930-00

EQUIPMENT REPAIRS

08/25/2026

100245 AKER MECHANICAL INC

REPAIR 2 OUTDOOR FAN MOTORS O

582-508-930-00

EQUIPMENT REPAIRS

125.00

08/25/2026

100263 CLARKE ENERGY USA INC

SERVICE

582-508-930-00

EQUIPMENT REPAIRS

8,506.25

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY-PROJECT 4 GENER

582-508-930-00

EQUIPMENT REPAIRS

15.20

CONSTELLATION NEWENERGY

Total 582508:

7,088.66 M

56.00 M
10,443.26

27,894.24

582509
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

582-509-711-01

EHIM & DENTAL PROG

52.00

08/19/2026

202608

West Michigan Health Insurance

BCBS Premiums

582-509-711-02

HEALTH INSURANCE

6,840.94 M

08/25/2026

202608

BROWN, MATTHEW

REIMBURSE MILEAGE-APPRENTICE T

582-509-716-04

TRAINING/EDUCATIO

415.03

08/11/2026

100181 DAVEY TREE SURGERY COMP

TREE TRIMMING W/E 7.25.26

582-509-733-00

MAINT -TREE TRIMMI

4,796.39

08/25/2026

100271 DAVEY TREE SURGERY COMP

TREE TRIMMING W/E 8.1.26

582-509-733-00

MAINT -TREE TRIMMI

4,738.30

08/25/2026

100271 DAVEY TREE SURGERY COMP

TREE TRIMMING W/E 8.8.26

582-509-733-00

MAINT -TREE TRIMMI

4,090.32

08/25/2026

100271 DAVEY TREE SURGERY COMP

TREE TRIMMING W/E 8.8.26

582-509-733-00

MAINT -TREE TRIMMI

3,113.60

08/25/2026

100271 DAVEY TREE SURGERY COMP

TREE TRIMMING W/E 8.15.26

582-509-733-00

MAINT -TREE TRIMMI

4,738.30

08/11/2026

100172 BORDER STATES ELECTRIC-G

2IN COMP CPLG PVC & 2 1/2IN COMP

582-509-740-00

OPERATING SUPPLIE

619.28

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

Page 26 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description

08/11/2026

100174 CEM SUPPLY INC

ORANGE DCK TAPE/HOSE CLAMP

582-509-740-00

OPERATING SUPPLIE

31.77

08/11/2026

100177 CONTRACTORS CONNECTION

4"X5" FLAG RED W/21" WIRE - BUNDL

582-509-740-00

OPERATING SUPPLIE

215.12

08/11/2026

100189 KENDALL ELECTRIC INC

POWER FISH PULL LINE IN BUCKET

582-509-740-00

OPERATING SUPPLIE

36.48

08/11/2026

100189 KENDALL ELECTRIC INC

POWER FISH PULL LINE IN BUCKET

582-509-740-00

OPERATING SUPPLIE

72.96

08/11/2026

100194 MCMASTER-CARR SUPPLY CO

PLST SYRINGE PKGS

582-509-740-00

OPERATING SUPPLIE

28.55

08/11/2026

100194 MCMASTER-CARR SUPPLY CO

PLST SYRINGE PKGS

582-509-740-00

OPERATING SUPPLIE

92.25

08/13/2026

100212 CARD SERVICE CENTER

Electronic tablet chargers

582-509-740-00

OPERATING SUPPLIE

20.95

08/25/2026

100302 KENDALL ELECTRIC INC

1/2" CONDUIT

582-509-740-00

OPERATING SUPPLIE

7.80

08/25/2026

100302 KENDALL ELECTRIC INC

RETURN CONDUIT

582-509-740-00

OPERATING SUPPLIE

7.80-

08/25/2026

100307 LAKELAND ELECTRONICS

Utility Security Project

582-509-740-00

OPERATING SUPPLIE

5,636.00

08/11/2026

202608

WORM GEAR HOSE CLAMPS

582-509-740-00

OPERATING SUPPLIE

48.89

08/11/2026

100174 CEM SUPPLY INC

SQUARE SCREWDRIVER/BENT NOSE

582-509-742-00

TOOLS AND EQUIPME

33.65

08/11/2026

100202 POWER LINE SUPPLY

GRIP DISTRIBUTION

582-509-742-00

TOOLS AND EQUIPME

3,033.80

08/11/2026

100202 POWER LINE SUPPLY

GAFF POLE CLIMBERS

582-509-742-00

TOOLS AND EQUIPME

45.80

08/11/2026

100202 POWER LINE SUPPLY

HARNESS X STYLE MED

582-509-742-00

TOOLS AND EQUIPME

407.00

08/25/2026

100247 ALTEC INDUSTRIES INC

SCREW DRIVER

582-509-742-00

TOOLS AND EQUIPME

58.79

08/25/2026

100247 ALTEC INDUSTRIES INC

WIRE REEL

582-509-742-00

TOOLS AND EQUIPME

228.57

08/25/2026

100247 ALTEC INDUSTRIES INC

SCREW DRIVER

582-509-742-00

TOOLS AND EQUIPME

78.32

08/25/2026

100258 CEM SUPPLY INC

SCREWDRIVER/SOCKET/ETC

582-509-742-00

TOOLS AND EQUIPME

68.15

08/25/2026

100258 CEM SUPPLY INC

1-1/4" DEEP SOCKET

582-509-742-00

TOOLS AND EQUIPME

36.99

08/25/2026

100283 FASTENAL COMPANY

MISC HDWR

582-509-742-00

TOOLS AND EQUIPME

290.63

08/25/2026

100328 POWER LINE SUPPLY

INDICATOR NEUTRAL DETECTOR

582-509-742-00

TOOLS AND EQUIPME

1,516.75

08/25/2026

100330 RELIABLE EQUIPMENT & SERVI

KT4801 GRIP

582-509-742-00

TOOLS AND EQUIPME

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

582-509-743-00

GAS

1,837.09

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

582-509-743-00

GAS

1,347.33

08/11/2026

100172 BORDER STATES ELECTRIC-G

ARRESTOR CONNECTOR/TAP CONN/I

582-509-787-00

STRUCTURES AND P

2,103.94

08/11/2026

100189 KENDALL ELECTRIC INC

CWD CONN 15A 125V 2P3W STR

582-509-787-00

STRUCTURES AND P

78.08

08/25/2026

100249 ANIXTER INC

D-END FBRGLS 10' HVY BRACELESS

582-509-787-00

STRUCTURES AND P

4,535.00

08/25/2026

100283 FASTENAL COMPANY

GALV NUTS

582-509-787-00

STRUCTURES AND P

85.31

08/25/2026

100302 KENDALL ELECTRIC INC

PVC SCH 40 CONDUIT

582-509-787-00

STRUCTURES AND P

719.98

08/11/2026

100189 KENDALL ELECTRIC INC

STRD BLK WIRE

582-509-788-00

CONDUCTOR

08/11/2026

100199 PARRISH EXCAVATING INC

SEWER LINE REPAIR EAST WIND APA

582-509-801-00

CONTRACTUAL SERVI

1,608.29

08/25/2026

100280 eSMART SYSTEMS US INC.

GRID VISION CONTRACT YR AUG 1, 2

582-509-801-00

CONTRACTUAL SERVI

43,000.00

08/25/2026

100336 SHARP DENTAL CONSTRUCTIO

SEWER REPAIR BILLS PAID BY SHAR

582-509-801-00

CONTRACTUAL SERVI

933.71

08/25/2026

202608

SD MYERS INC

DISTIBUTION PAC

582-509-801-00

CONTRACTUAL SERVI

115.00

08/25/2026

202608

SD MYERS INC

INSPECTION & SAMPLING

582-509-801-00

CONTRACTUAL SERVI

912.00

08/25/2026

202608

SEILKEN, KAMERON

Cell Phone Allowance

582-509-850-00

TELEPHONE

40.00

08/25/2026

202608

SMITH, MIKE

Cell Phone Allowance

582-509-850-00

TELEPHONE

40.00

08/25/2026

202608

WATSON, JORY

Cell Phone Allowance

582-509-850-00

TELEPHONE

40.00

08/25/2026

202608

COLDWATER BOARD OF PUBLI

99 N WATERWORKS PARK DR

582-509-920-00

ELECTRIC

630.86 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

99 N WATERWORKS PARK DR - A

582-509-920-00

ELECTRIC

33.91 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST

582-509-920-00

ELECTRIC

731.88 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

99 N WATERWORKS PARK DR - B

582-509-920-00

ELECTRIC

40.90 M

08/11/2026

202608

MICHIGAN GAS UTILITIES

WATERWORKS PK BP

582-509-921-00

NATURAL GAS

63.09 M

08/11/2026

202608

MICHIGAN GAS UTILITIES

180 S SPRAGUE ST

582-509-921-00

NATURAL GAS

47.14 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST

582-509-922-00

WATER

45.66 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

99 N WATERWORKS PARK DR - B

582-509-922-00

WATER

91.16 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST

582-509-923-00

SEWER

85.98 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

99 N WATERWORKS PARK DR - B

582-509-923-00

SEWER

165.98 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU ELECTRIC - ALL CONNECTIONS

582-509-924-00

INTERNET ACCESS

6,708.25

08/11/2026

100204 REPUBLIC WASTE SERVICES

48 SAUK RIVER DR-WASTE CONTAIN

582-509-925-00

GARBAGE SERVICE

88.54

08/11/2026

100174 CEM SUPPLY INC

MISC NUT, BOLT, SCREW & CABLE TIE

582-509-930-00

EQUIPMENT REPAIRS

6.66

08/11/2026

100192 KINGS EQUIPMENT GROUP

MISC PARTS

582-509-930-00

EQUIPMENT REPAIRS

9.28

08/11/2026

100201 PLANET POWERSPORTS

PEDAL-ELECTRONIC THROTTLE

582-509-930-00

EQUIPMENT REPAIRS

56.66

08/11/2026

100206 SHARE CORPORATION

RETRACTABLE RATCHETING TIE DO

582-509-930-00

EQUIPMENT REPAIRS

64.47

08/25/2026

100251 B & D IRRIGATION

SERVICE TO FAST PITCH FIELD

582-509-930-00

EQUIPMENT REPAIRS

135.25

Payee

GRAINGER

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM
Invoice

Invoice GL Account Title

GL Account

Check
Amount

776.00

405.57

Page 27 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description

08/25/2026

100297 INTERSTATE BILLING SERVICE

FILTER-OIL

582-509-930-00

EQUIPMENT REPAIRS

10.01

08/25/2026

100304 KINGS EQUIPMENT GROUP

VARIOUS FILTERS & OIL

582-509-930-00

EQUIPMENT REPAIRS

158.44

08/25/2026

100304 KINGS EQUIPMENT GROUP

SEAL OIL/BRG CONE

582-509-930-00

EQUIPMENT REPAIRS

21.48

08/25/2026

100326 PLANET POWERSPORTS

SPEED SENSORS POLARIS EV

582-509-930-00

EQUIPMENT REPAIRS

133.33

08/25/2026

100346 STOOPS FREIGHTLINER-FREM

TRANSMISSION FILTER AND FLUID

582-509-930-00

EQUIPMENT REPAIRS

344.79

08/25/2026

100354 WILBER AUTO PARTS

OIL & FILTERS

582-509-930-00

EQUIPMENT REPAIRS

32.82

08/11/2026

100198 OVERHEAD DOOR OF KALAMA

ONE RSX COMMERICAL DRAWBAR O

582-509-932-00

BUILDING REPAIRS A

1,452.50

Payee

Invoice

Invoice GL Account Title

GL Account

Check
Amount

Total 582509:

111,121.92

582510
08/11/2026

100194 MCMASTER-CARR SUPPLY CO

MATERIALS FOR BUTTERS SUB

582-510-740-00

OPERATING SUPPLIE

278.21

08/11/2026

100194 MCMASTER-CARR SUPPLY CO

ALMINUM WIRE

582-510-740-00

OPERATING SUPPLIE

209.39

08/11/2026

100189 KENDALL ELECTRIC INC

BURNDY 4-2/0CU 3IPS

582-510-789-00

TRANSFORMER, SWIT

687.24

08/25/2026

100302 KENDALL ELECTRIC INC

GRND CONN BURNDY

582-510-789-00

TRANSFORMER, SWIT

1,896.44

08/11/2026

100196 MICHIGAN UNDERGROUND LL

SERVICE AT COURTYARD APTS

582-510-801-00

CONTRACTUAL SERVI

3,000.00

08/11/2026

100196 MICHIGAN UNDERGROUND LL

CUTTER AVE 2 1/2" PIPE

582-510-801-00

CONTRACTUAL SERVI

12,843.00

08/11/2026

100196 MICHIGAN UNDERGROUND LL

3" PIPE GRAHL & 69

582-510-801-00

CONTRACTUAL SERVI

10,107.00

08/11/2026

202608

SD MYERS INC

CRITIAL PAC D877 W/INSPECTION & S

582-510-801-00

CONTRACTUAL SERVI

912.00

08/25/2026

202608

COLDWATER BOARD OF PUBLI

498 N MICHIGAN AVE

582-510-920-00

ELECTRIC

28.43 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

515 E STATE RD

582-510-920-00

ELECTRIC

2,821.96 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

251 W GARFIELD AVE #A

582-510-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU ELECTRIC - ALL CONNECTIONS

582-510-924-00

INTERNET ACCESS

08/11/2026

100174 CEM SUPPLY INC

MALE CONNECTORS

582-510-930-00

EQUIPMENT REPAIRS

13.98

08/11/2026

100174 CEM SUPPLY INC

MISC NUT, BOLT, SCREW & REFRIG T

582-510-930-00

EQUIPMENT REPAIRS

12.94

08/11/2026

100174 CEM SUPPLY INC

RED RUBBER

582-510-930-00

EQUIPMENT REPAIRS

16.88

08/11/2026

100174 CEM SUPPLY INC

SPRAY PRIMER/TACK CLOTH

582-510-930-00

EQUIPMENT REPAIRS

21.17

08/11/2026

100189 KENDALL ELECTRIC INC

A22SF SLIP FITTER

582-510-930-00

EQUIPMENT REPAIRS

28.93

08/11/2026

100189 KENDALL ELECTRIC INC

A22SF SLIP FITTER -RETURNED

582-510-930-00

EQUIPMENT REPAIRS

28.93-

Total 582510:

27.35 M
1,676.71

34,552.70

582511
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

582-511-711-01

EHIM & DENTAL PROG

08/19/2026

202608

BCBS Premiums

582-511-711-02

HEALTH INSURANCE

17,524.86

08/11/2026

100189 KENDALL ELECTRIC INC

BUS 600V FUSE

582-511-740-00

OPERATING SUPPLIE

67.40

08/25/2026

100258 CEM SUPPLY INC

GOIRLLA GLUE

582-511-742-00

TOOLS AND EQUIPME

7.59

08/25/2026

100302 KENDALL ELECTRIC INC

CONDUIT

582-511-742-00

TOOLS AND EQUIPME

8.80

08/11/2026

100189 KENDALL ELECTRIC INC

SCH 40 CONDUIT/TERM ADAPTER/LO

582-511-787-00

STRUCTURES AND P

15.65

08/11/2026

100202 POWER LINE SUPPLY

CABINET

582-511-787-00

STRUCTURES AND P

2,949.00

08/25/2026

202608

FIGUEROA, CRAIG

Cell Phone Allowance

582-511-850-00

TELEPHONE

08/25/2026

202608

HALL, DAVID

Cell Phone Allowance

582-511-850-00

TELEPHONE

40.00

08/25/2026

202608

LUCE, DAVID

Cell Phone Allowance

582-511-850-00

TELEPHONE

85.00

08/25/2026

202608

PORTER, TODD

Cell Phone Allowance

582-511-850-00

TELEPHONE

08/25/2026

100305 KISM LCC

CBPW LAKELAND CORRECTIONAL A

582-511-924-02

WEB METERING EXPE

1,008.00

08/11/2026

100189 KENDALL ELECTRIC INC

ELECT PHOTO CNTR MOUNT

582-511-932-00

BUILDING REPAIRS A

28.32

West Michigan Health Insurance

Total 582511:

23.92
M

40.00

21,838.54

582512
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

582-512-711-01

EHIM & DENTAL PROG

11.44

08/19/2026

202608

BCBS Premiums

582-512-711-02

HEALTH INSURANCE

1,494.68 M

West Michigan Health Insurance

Total 582512:

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

1,506.12

Page 28 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description
Payee

Invoice

Invoice GL Account Title

GL Account

Check
Amount

582513
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

582-513-711-01

EHIM PROGRAM

08/19/2026

202608

BCBS Premiums

582-513-711-02

HEALTH INSURANCE

2,145.35 M

08/13/2026

100212 CARD SERVICE CENTER

Caselle Annual Conference: T.Worden; S

582-513-716-04

TRAINING/EDUCATIO

225.00

08/13/2026

100212 CARD SERVICE CENTER

MGFOA Fall Conference: T. Eldridge

582-513-716-04

TRAINING/EDUCATIO

161.25

08/11/2026

100190 KENDRICK STATIONERS

BINDERS/DIVIDERS ACCOUNTING

582-513-727-00

OFFICE SUPPLIES

45.36

08/13/2026

100212 CARD SERVICE CENTER

Finance Software Subscription and label

582-513-727-00

OFFICE SUPPLIES

08/25/2026

202608

MAIL PROCESSING - C9531

582-513-728-00

POSTAGE

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY- MARKETING

582-513-801-00

CONTRACTUAL SERVI

08/25/2026

100331 REVCO SOLUTIONS

BAD DEBT COLLECTION

582-513-819-00

COLLECTION FEES

08/13/2026

100212 CARD SERVICE CENTER

AICPA Membership dues: T.Eldridge

582-513-821-00

MEMBERSHIP & DUES

90.00

08/25/2026

202608

Cell Phone Allowance

582-513-850-00

TELEPHONE

10.63

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - CITY HALL-PAYRO

582-513-930-00

EQUIPMENT REPAIRS

6.50

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD-CUST SERVIC

582-513-930-00

EQUIPMENT REPAIRS

3.49

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD

582-513-930-00

EQUIPMENT REPAIRS

73.82

West Michigan Health Insurance

MARANA GROUP

ELDRIDGE, TOM

Total 582513:

9.10

36.19
1,066.69
33.48
.76

3,907.61

582514
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

582-514-711-01

EHIM PROGRAM

08/19/2026

202608

West Michigan Health Insurance

BCBS Premiums

582-514-711-02

HEALTH INSURANCE

3,622.42 M

08/20/2026

202608

MUNICIPAL EMPLOYEES'

EMPLOYER CONTRIBUTION

582-514-714-02

DEFINED BENEFIT RE

44,568.00

08/13/2026

100212 CARD SERVICE CENTER

APPA Conference: P.Jakubczak

582-514-716-04

TRAINING/EDUCATIO

2,574.21

17.29

08/13/2026

100212 CARD SERVICE CENTER

MMEA Conference P.Jakubcczak; J.Hau

582-514-716-04

TRAINING/EDUCATIO

590.00

08/11/2026

202608

TRAINING GIS 3 DAY ONSITE

582-514-716-04

TRAINING/EDUCATIO

3,750.00

08/13/2026

100212 CARD SERVICE CENTER

Ice and water

582-514-717-00

OTHER EMPLOYEE W

34.46

08/13/2026

100212 CARD SERVICE CENTER

Mutual Aid: Niles, MI "

582-514-717-00

OTHER EMPLOYEE W

156.99

08/25/2026

100255 BROWNLEE, MALACHI

WELLNESS PROGRAM REIMB

582-514-717-00

OTHER EMPLOYEE W

32.99

08/25/2026

100259 CHARLES NECHTEM ASSOCIAT

EAP SERVICES

582-514-717-00

OTHER EMPLOYEE W

68.75

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

582-514-717-00

OTHER EMPLOYEE W

60.38

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

582-514-717-00

OTHER EMPLOYEE W

103.04

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

582-514-717-00

OTHER EMPLOYEE W

113.87

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

582-514-717-00

OTHER EMPLOYEE W

78.48

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

582-514-717-00

OTHER EMPLOYEE W

74.80

08/25/2026

100261 CINTAS FIRST AID & SAFETY

ALL SPORT FRX POPS

582-514-717-00

OTHER EMPLOYEE W

63.14

08/25/2026

100296 INTEGRITY APPAREL LLC

135TH ANNIVERSARY T-SHIRTS

582-514-717-00

OTHER EMPLOYEE W

297.00

08/25/2026

202608

CASTEELE, LEILANI

REIMBURSE FOR WELLNESS PROGR

582-514-717-00

OTHER EMPLOYEE W

26.50

08/25/2026

202608

JAKUBCZAK, PAUL

WELLNESS PROGRAM REIMB

582-514-717-00

OTHER EMPLOYEE W

28.00

08/11/2026

100182 DLT SOLUTIONS INC

AUTOCAD ANNUAL SUBSCRIPTION

582-514-720-00

COMPUTER SOFTWA

741.64

08/13/2026

100212 CARD SERVICE CENTER

Limble Software

582-514-720-00

COMPUTER SOFTWA

12.84

08/25/2026

100272 DLT SOLUTIONS INC

IMAGINIT PRIORITY SUPPORT UP TO

582-514-720-00

COMPUTER SOFTWA

395.00

08/13/2026

100212 CARD SERVICE CENTER

Zoom Subscription

582-514-727-00

OFFICE SUPPLIES

102.97

08/25/2026

100303 KENDRICK STATIONERS

PAPER

582-514-727-00

OFFICE SUPPLIES

131.98

08/25/2026

100320 MINUTEMAN PRESS COLDWAT

THANK YOU CARDS/A2 ENVELOPES

582-514-727-00

OFFICE SUPPLIES

370.01

08/25/2026

100345 STAPLES

COPY PAPER

582-514-727-00

OFFICE SUPPLIES

71.24

08/06/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

582-514-727-00

OFFICE SUPPLIES

195.72

08/25/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

582-514-727-00

OFFICE SUPPLIES

225.94

08/13/2026

100212 CARD SERVICE CENTER

Stamps for 135 Anniversary

582-514-728-00

POSTAGE

31.20

08/11/2026

202608

UNITED PARCEL SERVICE

DELIVERY CHARGES/PICK UP SERV

582-514-728-00

POSTAGE

72.53

08/11/2026

202608

UNITED PARCEL SERVICE

DELIVERY CHARGES/PICK UP SERV

582-514-728-00

POSTAGE

38.16

08/11/2026

202608

UNITED PARCEL SERVICE

DELIVERY CHARGES/PICK UP SERV

582-514-728-00

POSTAGE

42.12

08/25/2026

202608

UNITED PARCEL SERVICE

DELIVERY CHARGES/PICK UP SERV

582-514-728-00

POSTAGE

45.62

08/25/2026

202608

UNITED PARCEL SERVICE

DELIVERY CHARGES/PICK UP SERV

582-514-728-00

POSTAGE

42.27

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

582-514-730-00

UNIFORMS

221.74

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

582-514-730-00

UNIFORMS

221.74

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

582-514-730-00

UNIFORMS

221.74

MILSOFT UTILITY SOLUTIONS

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

Page 29 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

582-514-730-00

UNIFORMS

221.74

08/11/2026

100187 FASTENAL COMPANY

VESTS/GLSS/GLVS

582-514-740-00

OPERATING SUPPLIE

612.87

08/13/2026

100212 CARD SERVICE CENTER

Dish TV - Elec Service Building

582-514-740-00

OPERATING SUPPLIE

107.95

08/13/2026

100212 CARD SERVICE CENTER

Heavy Duty American Flag

582-514-740-00

OPERATING SUPPLIE

215.74

08/25/2026

100243 CCI-ATX, LLC

SPUNLACE WHITE POP UP 6 BOX/CA

582-514-740-00

OPERATING SUPPLIE

538.30

08/25/2026

100255 BROWNLEE, MALACHI

REIMBURSE FOR CDL

582-514-740-00

OPERATING SUPPLIE

61.25

08/25/2026

100255 BROWNLEE, MALACHI

REIMBURSE FOR CDL

582-514-740-00

OPERATING SUPPLIE

23.48

08/25/2026

100355 WOOD, NATHAN

REIMBURSE FOR CDL

582-514-740-00

OPERATING SUPPLIE

66.35

08/11/2026

100180 D & D MAINTENANCE SUPPLY

ENOC JANITORAL SERVICES -JULY 20

582-514-801-00

CONTRACTUAL SERVI

700.00

Payee

Invoice

Invoice GL Account Title

GL Account

Check
Amount

08/25/2026

100252 BEACON EMPLOYER SOLUTIO

DOT PHYSICAL EXAMS

582-514-801-00

CONTRACTUAL SERVI

98.00

08/11/2026

202608

MILSOFT UTILITY SOLUTIONS

HOSTED OCM SUBSCRIPTION FEE

582-514-801-00

CONTRACTUAL SERVI

239.77

08/25/2026

202608

ASPEN SMART NETWORKS

NETWORK OPERATION & MANAGED

582-514-801-00

CONTRACTUAL SERVI

450.00

08/25/2026

202608

BITLYFT SECURITY LLC

PROFESSIONAL SERVICES

582-514-801-00

CONTRACTUAL SERVI

492.38

08/06/2026

100139 CPS SUPPLY

JULY 2026 CLEANING SERVICE

582-514-807-00

HLB BUILDING OPER

767.62

08/13/2026

100212 CARD SERVICE CENTER

Interlocking organizer, chlorin, screws, br

582-514-807-00

HLB BUILDING OPER

18.22

08/25/2026

100268 CPS SUPPLY

TISSUES/TOWELS/SOAP

582-514-807-00

HLB BUILDING OPER

201.03

08/25/2026

100268 CPS SUPPLY

AUGUST 2026 CLEANING SERVICE

582-514-807-00

HLB BUILDING OPER

767.62

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - HLB

582-514-807-00

HLB BUILDING OPER

137.47

08/25/2026

100302 KENDALL ELECTRIC INC

CLAMPS

582-514-807-00

HLB BUILDING OPER

28.34

08/25/2026

100307 LAKELAND ELECTRONICS

City Security Projects

582-514-807-00

HLB BUILDING OPER

867.92

08/25/2026

100307 LAKELAND ELECTRONICS

Shared City and Utility Projects

582-514-807-00

HLB BUILDING OPER

5,903.11

08/25/2026

100307 LAKELAND ELECTRONICS

Shared City and Utility Projects

582-514-807-00

HLB BUILDING OPER

4,039.74

08/25/2026

100341 SMART HOMES INC

Installation of two new displays mounted

582-514-807-00

HLB BUILDING OPER

1,369.26

08/25/2026

202608

COLDWATER BOARD OF PUBLI

1 GRAND ST

582-514-807-00

HLB BUILDING OPER

1,852.99 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU ELECTRIC - ALL CONNECTIONS

582-514-807-00

HLB BUILDING OPER

199.84 M

08/27/2026

202608

MICHIGAN GAS UTILITIES

1 GRAND ST

582-514-807-00

HLB BUILDING OPER

21.23 M

08/11/2026

100180 D & D MAINTENANCE SUPPLY

ENOC JANITORAL SERVICES -JULY 20

582-514-807-01

ENOC BUILDING OPE

425.00

08/25/2026

100303 KENDRICK STATIONERS

GEL PENS

582-514-807-01

ENOC BUILDING OPE

47.78

08/25/2026

202608

COLDWATER BOARD OF PUBLI

168 DIVISION STREET

582-514-807-01

ENOC BUILDING OPE

1,083.06 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU ELECTRIC - ALL CONNECTIONS

582-514-807-01

ENOC BUILDING OPE

959.53 M

08/23/2026

202608

MICHIGAN GAS UTILITIES

168 Division St

582-514-807-01

ENOC BUILDING OPE

59.02 M

08/25/2026

100319 MILLER JOHNSON ATTORNEYS

LABOR & EMPLOYMENT MATTERS

582-514-822-00

PROFESSIONAL FEES

717.75

08/25/2026

100319 MILLER JOHNSON ATTORNEYS

LABOR & EMPLOYMENT MATTERS

582-514-822-00

PROFESSIONAL FEES

1,351.50

08/25/2026

100314 MICHIGAN CHAMBER SERVICE

LABOR LAW POSTERS

582-514-831-00

REGULATORY COSTS

51.28

08/25/2026

100314 MICHIGAN CHAMBER SERVICE

LABOR LAW POSTERS

582-514-831-00

REGULATORY COSTS

51.27

08/25/2026

100250 AT&T MOBILITY II LLC

WIRELESS SERVICE (287298915837,2

582-514-850-00

TELEPHONE

552.92

08/18/2026

202608

OOMA AR CHANNEL

PHONE SYSTEM

582-514-850-00

TELEPHONE

90.86

08/25/2026

202608

GATES, VICTORIA

Cell Phone Allowance

582-514-850-00

TELEPHONE

40.00

08/25/2026

202608

JAKUBCZAK, PAUL

Cell Phone Allowance

582-514-850-00

TELEPHONE

46.75

08/25/2026

202608

LUCE, NICOLE

Cell Phone Allowance

582-514-850-00

TELEPHONE

85.00

08/25/2026

202608

SPRINGHALL, JOHN

Cell Phone Allowance

582-514-850-00

TELEPHONE

85.00

08/25/2026

202608

TATE JR, BOBBY R

Cell Phone Allowance

582-514-850-00

TELEPHONE

20.00

08/13/2026

100212 CARD SERVICE CENTER

Water bottles- 135th Anniversary event

582-514-881-00

PUBLIC RELATIONS

16.48

08/18/2026

100221 BRANCH COUNTY 4-H LEADER

SPONSOR FOR LEADERS COUNCIL D

582-514-881-00

PUBLIC RELATIONS

500.00

08/18/2026

100222 COLDWATER CARDINAL ATHLE

SPONSOR BOOTER FLYER/GOLF OUT

582-514-881-00

PUBLIC RELATIONS

2,000.00

08/18/2026

100223 COLDWATER CHAMBER OF CO

CHAMBER GOLF CLASSIC SPONSOR

582-514-881-00

PUBLIC RELATIONS

350.00

08/25/2026

100242 A GRAND OCCASION

TENT/TABLES/CHAIRS - 135TH YEAR

582-514-881-00

PUBLIC RELATIONS

220.32

08/25/2026

100264 COLDWATER COMMUNITY CEN

SUPPORT ONGOING MAINT/PRESERV

582-514-881-00

PUBLIC RELATIONS

250.00

08/25/2026

100265 COMBS DRONE SERVICES

DRONE SERVICES-125 YEAR VIDEO

582-514-881-00

PUBLIC RELATIONS

312.50

08/25/2026

100306 KONA ICE TRIFINIUM

135TH ANNIVERSARY EVENT

582-514-881-00

PUBLIC RELATIONS

119.75

08/06/2026

202608

LOW INCOME ENERGY ASSISTANCE-

582-514-881-01

PA - 95 EXPENSE

1,250.00

08/13/2026

100212 CARD SERVICE CENTER

Printing/advertising

582-514-900-00

PRINTING & ADVERTI

08/25/2026

100317 MIDWEST COMMUNICATIONS

JULY EVENT BROADCASTING

582-514-900-00

PRINTING & ADVERTI

123.75

08/25/2026

202608

COLDWATER BOARD OF PUBLI

28 N WATERWORKS PARK DR

582-514-920-00

ELECTRIC

654.80 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

48 SAUK RIVER DR

582-514-920-00

ELECTRIC

271.77 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

28 N WATERWORKS PARK DR - WATE

582-514-920-00

ELECTRIC

455.30 M

JACOB'S WELL MINISTRIES

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

211.46

Page 30 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Description

Check

Issue Date

Number

Payee

08/25/2026

202608

COLDWATER BOARD OF PUBLI

5 RUMSEY PLAZA

582-514-920-00

ELECTRIC

56.72 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

1 CHANDLER PLAZA - BPU

582-514-920-00

ELECTRIC

57.02 M

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY- ENOC

582-514-930-00

EQUIPMENT REPAIRS

43.51

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY-OLD SERVICE CENT

582-514-930-00

EQUIPMENT REPAIRS

38.21

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - Services

582-514-930-00

EQUIPMENT REPAIRS

79.58

Invoice

Invoice GL Account Title

GL Account

Check
Amount

Total 582514:

92,124.89

582515
08/19/2026

100226 CITY OF COLDWATER

6 1/2% PAYMENT OF GROSS

582-515-959-00

PILOT PAYMENTS TO

Total 582515:

264,938.00
264,938.00

585000
08/06/2026

100151 MICHIGAN MUNICIPAL LIABILIT

POOL RENEWAL PREMIUM

585-000-123-00

PREPAID EXPENSES

08/20/2026

202608

MOMENTUM - JUL 26

585-000-228-00

MI SALES & USE TAXE

STATE OF MICHIGAN

Total 585000:

13,304.55
397.85 M
13,702.40

585513
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

585-513-711-01

EHIM PROGRAM

08/19/2026

202608

West Michigan Health Insurance

BCBS Premiums

585-513-711-02

HEALTH INSURANCE

1,525.66 M

08/25/2026

202608

MARANA GROUP

MAIL PROCESSING - C9531

585-513-728-00

POSTAGE

1,066.68

08/25/2026

100331 REVCO SOLUTIONS

BAD DEBT COLLECTION

585-513-819-00

COLLECTION FEES

08/25/2026

100250 AT&T MOBILITY II LLC

WIRELESS SERVICE (287298915837,2

585-513-850-00

TELEPHONE

88.59

08/25/2026

202608

Cell Phone Allowance

585-513-850-00

TELEPHONE

10.63

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - CITY HALL-PAYRO

585-513-930-00

EQUIPMENT REPAIRS

6.50

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD-CUST SERVIC

585-513-930-00

EQUIPMENT REPAIRS

3.49

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD

585-513-930-00

EQUIPMENT REPAIRS

10.55

ELDRIDGE, TOM

Total 585513:

6.50

36.87

2,755.46

585514
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

585-514-711-01

EHIM PROGRAM

08/19/2026

202608

West Michigan Health Insurance

BCBS Premiums

585-514-711-02

HEALTH INSURANCE

1,869.34 M

08/20/2026

202608

MUNICIPAL EMPLOYEES'

EMPLOYER CONTRIBUTION

585-514-714-02

DEFINED BENEFIT RE

6,875.00 M

08/13/2026

100212 CARD SERVICE CENTER

Caselle Annual Conference: S.Russell; J.

585-514-716-04

TRAINING/EDUCATIO

148.00

08/25/2026

100259 CHARLES NECHTEM ASSOCIAT

EAP SERVICES

585-514-717-00

OTHER EMPLOYEE W

68.75

08/25/2026

100296 INTEGRITY APPAREL LLC

135TH ANNIVERSARY T-SHIRTS

585-514-717-00

OTHER EMPLOYEE W

297.00

08/25/2026

100345 STAPLES

COPY PAPER

585-514-727-00

OFFICE SUPPLIES

71.24

08/06/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

585-514-727-00

OFFICE SUPPLIES

195.72

08/25/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

585-514-727-00

OFFICE SUPPLIES

225.94

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

585-514-730-00

UNIFORMS

52.02

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

585-514-730-00

UNIFORMS

42.70

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

585-514-730-00

UNIFORMS

42.70

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

585-514-730-00

UNIFORMS

08/06/2026

202608

SOFTWARE- PHASE 2

585-514-801-00

CONTRACTUAL SERVI

2,911.25

08/13/2026

100212 CARD SERVICE CENTER

BICSI Membership dues: B.Heiney

585-514-821-00

MEMBERSHIP & DUES

199.00

08/25/2026

100314 MICHIGAN CHAMBER SERVICE

LABOR LAW POSTERS

585-514-831-00

REGULATORY COSTS

51.27

08/18/2026

202608

OOMA AR CHANNEL

PHONE SYSTEM

585-514-850-00

TELEPHONE

90.86

08/25/2026

202608

JAKUBCZAK, PAUL

Cell Phone Allowance

585-514-850-00

TELEPHONE

12.75

08/25/2026

202608

MUSSELMAN, BRIAN

Cell Phone Allowance

585-514-850-00

TELEPHONE

28.33

08/25/2026

202608

TATE JR, BOBBY R

Cell Phone Allowance

585-514-850-00

TELEPHONE

15.00

08/25/2026

202609

WORLEY, ALVIN

Cell Phone Allowance

585-514-850-00

TELEPHONE

85.00

08/25/2026

100242 A GRAND OCCASION

TENT/TABLES/CHAIRS - 135TH YEAR

585-514-881-00

PUBLIC RELATIONS

220.31

08/25/2026

100265 COMBS DRONE SERVICES

DRONE SERVICES-125 YEAR VIDEO

585-514-881-00

PUBLIC RELATIONS

312.50

SONAR

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

9.10

42.70

Page 31 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description

08/25/2026

100306 KONA ICE TRIFINIUM

135TH ANNIVERSARY EVENT

585-514-881-00

PUBLIC RELATIONS

119.75

08/25/2026

100317 MIDWEST COMMUNICATIONS

JULY EVENT BROADCASTING

585-514-900-00

PRINTING & ADVERTI

123.75

Payee

Invoice

Invoice GL Account Title

GL Account

Check
Amount

Total 585514:

14,109.98

585515
08/19/2026

100226 CITY OF COLDWATER

6 1/2% PAYMENT OF GROSS

585-515-959-00

PILOT PAYMENTS TO

Total 585515:

5,464.00
5,464.00

585575
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

585-575-711-01

EHIM & DENTAL PROG

15.60

08/19/2026

202608

BCBS Premiums

585-575-711-02

HEALTH INSURANCE

4,238.79 M

08/11/2026

100177 CONTRACTORS CONNECTION

4"X5" FLAG RED W/21" WIRE - BUNDL

585-575-740-00

OPERATING SUPPLIE

215.12

08/11/2026

100186 EVOLUTION DIGITAL LLC

WI-FI 6 AP ROUTERS

585-575-740-00

OPERATING SUPPLIE

3,241.22

08/11/2026

100188 FS.COM.INC

TRANSCEIVERS

585-575-740-00

OPERATING SUPPLIE

1,764.00

08/11/2026

100188 FS.COM.INC

7M ACTIVE OPTIC CABLE

585-575-740-00

OPERATING SUPPLIE

132.30

08/11/2026

100189 KENDALL ELECTRIC INC

thhn strd blk 2500' reel wire

585-575-740-00

OPERATING SUPPLIE

378.73

08/11/2026

100197 NETCEED

TRI-SHIELD, FLOODED CATV, ORANG

585-575-740-00

OPERATING SUPPLIE

1,585.72

08/13/2026

100212 CARD SERVICE CENTER

Non-Contact Voltage testers

585-575-740-00

OPERATING SUPPLIE

47.91

08/13/2026

100212 CARD SERVICE CENTER

Telecom YoutubeTv/Hulu

585-575-740-00

OPERATING SUPPLIE

172.98

08/25/2026

100302 KENDALL ELECTRIC INC

CONDUIT/TAPE/ELBOW

585-575-740-00

OPERATING SUPPLIE

240.04

08/25/2026

100302 KENDALL ELECTRIC INC

MISC ELBOWS, ADAPTERS, ETC

585-575-740-00

OPERATING SUPPLIE

11.75

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

585-575-743-00

GAS

321.43

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

585-575-743-00

GAS

482.14

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

585-575-743-00

GAS

366.04

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

585-575-743-00

GAS

549.06

08/25/2026

100269 CULLIGAN ULTRAPURE INC

DRINKING WATER

585-575-801-00

CONTRACTUAL SERVI

75.50

08/25/2026

100269 CULLIGAN ULTRAPURE INC

585-575-801-00

CONTRACTUAL SERVI

15.77

08/25/2026

100321 NATIONAL CABLE TELEVISION

PLUME

585-575-801-00

CONTRACTUAL SERVI

2,144.65

08/11/2026

202608

ASPEN SMART NETWORKS

NETWORK OPERATION & MANAGED

585-575-801-00

CONTRACTUAL SERVI

4,750.00

08/25/2026

202608

ASPEN SMART NETWORKS

NETWORK OPERATION & MANAGED

585-575-801-00

CONTRACTUAL SERVI

4,745.00

08/25/2026

202608

BITLYFT SECURITY LLC

PROFESSIONAL SERVICES

585-575-801-00

CONTRACTUAL SERVI

492.38

08/25/2026

202608

HEINEY, BRANDON

Cell Phone Allowance

585-575-850-00

TELEPHONE

85.00

08/25/2026

202608

KUBEL, MICHAEL

Cell Phone Allowance

585-575-850-00

TELEPHONE

85.00

08/25/2026

202608

THOMPSON, RYAN

Cell Phone Allowance

585-575-850-00

TELEPHONE

85.00

08/25/2026

202608

WHEATON, ALEX

Cell Phone Allowance

585-575-850-00

TELEPHONE

85.00

West Michigan Health Insurance

08/25/2026

100266 CONSUMERS ENERGY

102 SPIRES PKWY

585-575-920-00

ELECTRIC

84.09

08/25/2026

202608

COLDWATER BOARD OF PUBLI

150 JAY ST

585-575-920-00

ELECTRIC

1,445.49 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

149 BISHOP AVE

585-575-920-00

ELECTRIC

429.83 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

592 W CHICAGO ST

585-575-920-00

ELECTRIC

225.34 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

253 W GARFIELD AVE

585-575-920-00

ELECTRIC

107.51 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

9 INDUSTRAIL AVE

585-575-920-00

ELECTRIC

168.17 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

511 MARSHALL RD

585-575-920-00

ELECTRIC

169.99 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

30 N MICHIGAN AVE

585-575-920-00

ELECTRIC

168.93 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

301 W PEARL ST

585-575-920-00

ELECTRIC

33.76 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

147 BISHOP AVE

585-575-920-00

ELECTRIC

73.74 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

59 HAYTON AVE

585-575-920-00

ELECTRIC

78.47 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

12 N MONROE STREET

585-575-920-00

ELECTRIC

159.96 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

48 N SPRAGUE ST

585-575-920-00

ELECTRIC

82.87 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

70 E PARK AV E

585-575-920-00

ELECTRIC

88.95 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

121 N WATERWORKS PARK DR

585-575-920-00

ELECTRIC

180.02 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

198 S CLAY STREET

585-575-920-00

ELECTRIC

104.47 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

350 N MICHIGAN AVE

585-575-920-00

ELECTRIC

102.02 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

154 GRAND STREET

585-575-920-00

ELECTRIC

170.90 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

216 MORSE ST

585-575-920-00

ELECTRIC

182.00 M

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

Page 32 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Description

Check

Issue Date

Number

Payee

08/25/2026

202608

COLDWATER BOARD OF PUBLI

363 N WILLOWBROOK RD #2

585-575-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

38 WHISPERING PINE DR

585-575-920-00

ELECTRIC

33.76 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

250 NORTH LAKE DR

585-575-920-00

ELECTRIC

100.20 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

688 N UNION CITY RD #1/2

585-575-920-00

ELECTRIC

113.13 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

334 PENN DR #1/2

585-575-920-00

ELECTRIC

112.52 M

08/21/2026

202608

MICHIGAN GAS UTILITIES

150 Jay St

585-575-921-00

NATURAL GAS

50.85 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

150 JAY ST

585-575-922-00

WATER

19.50 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

150 JAY ST

585-575-923-00

SEWER

08/25/2026

202608

COLDWATER BOARD OF PUBLI

150 JAY ST

585-575-924-02

FIBER ACCESS FEE

19,368.00

08/11/2026

100204 REPUBLIC WASTE SERVICES

48 SAUK RIVER DR-WASTE CONTAIN

585-575-925-00

GARBAGE SERVICE

29.51

08/25/2026

202608

150 JAY ST

585-575-943-00

POLE RENTAL EXPEN

1,115.52 M

COLDWATER BOARD OF PUBLI

Invoice

Invoice GL Account Title

GL Account

Check
Amount

Total 585575:

120.27 M

29.90 M
M

51,475.80

585577
08/25/2026

100294 ICONECTIV LLC

CBPU TELECOM ANNUAL INVOICE

585-577-801-00

CONTRACTUAL SERVI

155.29

08/25/2026

202608

MOMENTUM

MONTHLY CHARGES

585-577-801-00

CONTRACTUAL SERVI

3,829.71

08/13/2026

202608

INTERSTATE TRS FUND

2026-2027 OBLIGATION

585-577-831-00

REGULATORY COSTS

Total 585577:

172.48 M
4,157.48

585588
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

585-588-711-01

EHIM & DENTAL PROG

3.90

08/19/2026

202608

BCBS Premiums

585-588-711-02

HEALTH INSURANCE

747.34 M

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - HELP DESK

585-588-930-00

EQUIPMENT REPAIRS

18.65

West Michigan Health Insurance

Total 585588:

769.89

590000
08/06/2026

100151 MICHIGAN MUNICIPAL LIABILIT

POOL RENEWAL PREMIUM

590-000-123-00

PREPAID EXPENSES

42,788.52

08/25/2026

100307 LAKELAND ELECTRONICS

Utility Security Project-Gate Access

590-000-136-00

BUILDINGS

15,929.00

08/11/2026

100192 KINGS EQUIPMENT GROUP

NEW KUBOTA RTVX2C-SKLH-1 SER #

590-000-148-00

VEHICLES

29,213.00

08/11/2026

100192 KINGS EQUIPMENT GROUP

KUB KIT SCREEN, REAR

590-000-148-00

VEHICLES

08/06/2026

100155 R. YODER CONSTRUCTION

2025 WRRF UPGRADES PHASE 1

590-000-158-00

WORK IN PROGRESS

352,069.04

08/11/2026

100203 R. YODER CONSTRUCTION

PAY APP #9 - WRRF 2025 UPGRADES

590-000-158-00

WORK IN PROGRESS

284,607.67

08/25/2026

100273 DONOHUE & ASSOCIATES INC

WRRF UPGRADES 7.12.26-8.8.26

590-000-158-00

WORK IN PROGRESS

42,550.00

08/25/2026

100273 DONOHUE & ASSOCIATES INC

2025 WRRF UPGRADES PHASE 1 - 7.1

590-000-158-00

WORK IN PROGRESS

31,940.00

Total 590000:

350.00

799,447.23

590513
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

590-513-711-01

EHIM PROGRAM

08/19/2026

202608

BCBS Premiums

590-513-711-02

HEALTH INSURANCE

2,060.22 M

08/13/2026

100212 CARD SERVICE CENTER

Caselle Annual Conference: T.Worden; S

590-513-716-04

TRAINING/EDUCATIO

187.00

08/13/2026

100212 CARD SERVICE CENTER

MGFOA Fall Conference: T. Eldridge

590-513-716-04

TRAINING/EDUCATIO

80.62

08/13/2026

100212 CARD SERVICE CENTER

Finance Software Subscription and label

590-513-727-00

OFFICE SUPPLIES

36.17

08/25/2026

202608

MAIL PROCESSING - C9531

590-513-728-00

POSTAGE

08/25/2026

100331 REVCO SOLUTIONS

BAD DEBT COLLECTION

590-513-819-00

COLLECTION FEES

24.58

08/13/2026

100212 CARD SERVICE CENTER

AICPA Membership dues: T.Eldridge

590-513-821-00

MEMBERSHIP & DUES

45.00

08/25/2026

202608

Cell Phone Allowance

590-513-850-00

TELEPHONE

10.62

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - CITY HALL-PAYRO

590-513-930-00

EQUIPMENT REPAIRS

6.50

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD-CUST SERVIC

590-513-930-00

EQUIPMENT REPAIRS

3.49

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD

590-513-930-00

EQUIPMENT REPAIRS

10.55

West Michigan Health Insurance

MARANA GROUP

ELDRIDGE, TOM

Total 590513:

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

9.10

1,066.68

3,540.52

Page 33 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description
Payee

Invoice

Invoice GL Account Title

GL Account

Check
Amount

590514
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

590-514-711-01

EHIM PROGRAM

08/19/2026

202608

West Michigan Health Insurance

BCBS Premiums

590-514-711-02

HEALTH INSURANCE

2,271.44 M

08/20/2026

202608

MUNICIPAL EMPLOYEES'

EMPLOYER CONTRIBUTION

590-514-714-02

DEFINED BENEFIT RE

20,112.00

08/25/2026

100259 CHARLES NECHTEM ASSOCIAT

EAP SERVICES

590-514-717-00

OTHER EMPLOYEE W

68.75

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

590-514-717-00

OTHER EMPLOYEE W

96.36

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

590-514-717-00

OTHER EMPLOYEE W

887.16

08/25/2026

100296 INTEGRITY APPAREL LLC

135TH ANNIVERSARY T-SHIRTS

590-514-717-00

OTHER EMPLOYEE W

297.00

08/25/2026

202608

ANNUAL SUBSCRIPTION FEE 9/30/26

590-514-720-00

COMPUTER SOFTWA

1,306.88

TRITECH SOFTWARE SYSTEM

12.74
M

08/25/2026

100345 STAPLES

COPY PAPER

590-514-727-00

OFFICE SUPPLIES

71.24

08/06/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

590-514-727-00

OFFICE SUPPLIES

195.71

08/25/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

590-514-727-00

OFFICE SUPPLIES

225.94

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

590-514-730-00

UNIFORMS

46.29

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

590-514-730-00

UNIFORMS

46.29

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

590-514-730-00

UNIFORMS

46.29

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

590-514-730-00

UNIFORMS

46.29

08/25/2026

202608

ASPEN SMART NETWORKS

NETWORK OPERATION & MANAGED

590-514-801-00

CONTRACTUAL SERVI

450.00

08/25/2026

202608

BITLYFT SECURITY LLC

PROFESSIONAL SERVICES

590-514-801-00

CONTRACTUAL SERVI

492.40

08/06/2026

100139 CPS SUPPLY

JULY 2026 CLEANING SERVICE

590-514-807-00

HLB BUILDING OPER

127.94

08/13/2026

100212 CARD SERVICE CENTER

Interlocking organizer, chlorin, screws, br

590-514-807-00

HLB BUILDING OPER

3.04

08/13/2026

100212 CARD SERVICE CENTER

WRRF Battery Unit

590-514-807-00

HLB BUILDING OPER

299.99

08/13/2026

100212 CARD SERVICE CENTER

DishTV - WRRF

590-514-807-00

HLB BUILDING OPER

107.95

08/25/2026

100268 CPS SUPPLY

TISSUES/TOWELS/SOAP

590-514-807-00

HLB BUILDING OPER

33.51

08/25/2026

100268 CPS SUPPLY

AUGUST 2026 CLEANING SERVICE

590-514-807-00

HLB BUILDING OPER

127.94

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - HLB

590-514-807-00

HLB BUILDING OPER

54.75

08/25/2026

100302 KENDALL ELECTRIC INC

CLAMPS

590-514-807-00

HLB BUILDING OPER

4.72

08/25/2026

100307 LAKELAND ELECTRONICS

City Security Projects

590-514-807-00

HLB BUILDING OPER

144.66

08/25/2026

100307 LAKELAND ELECTRONICS

Shared City and Utility Projects

590-514-807-00

HLB BUILDING OPER

983.85

08/25/2026

100307 LAKELAND ELECTRONICS

Shared City and Utility Projects

590-514-807-00

HLB BUILDING OPER

673.29

08/25/2026

100341 SMART HOMES INC

Installation of two new displays mounted

590-514-807-00

HLB BUILDING OPER

228.21

08/25/2026

202608

COLDWATER BOARD OF PUBLI

1 GRAND ST

590-514-807-00

HLB BUILDING OPER

308.84 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WWATER - ALL CONNECTIONS

590-514-807-00

HLB BUILDING OPER

199.84 M

08/27/2026

202608

MICHIGAN GAS UTILITIES

1 GRAND ST

590-514-807-00

HLB BUILDING OPER

3.53 M

08/25/2026

100314 MICHIGAN CHAMBER SERVICE

LABOR LAW POSTERS

590-514-831-00

REGULATORY COSTS

51.27

08/25/2026

100250 AT&T MOBILITY II LLC

WIRELESS SERVICE (287298915837,2

590-514-850-00

TELEPHONE

19.74

08/18/2026

202608

OOMA AR CHANNEL

PHONE SYSTEM

590-514-850-00

TELEPHONE

90.85

08/25/2026

202608

FOLEY, JON

Cell Phone Allowance

590-514-850-00

TELEPHONE

85.00

08/25/2026

202608

JAKUBCZAK, PAUL

Cell Phone Allowance

590-514-850-00

TELEPHONE

12.75

08/25/2026

202608

MUSSELMAN, BRIAN

Cell Phone Allowance

590-514-850-00

TELEPHONE

28.33

08/25/2026

202608

TATE JR, BOBBY R

Cell Phone Allowance

590-514-850-00

TELEPHONE

08/25/2026

100242 A GRAND OCCASION

TENT/TABLES/CHAIRS - 135TH YEAR

590-514-881-00

PUBLIC RELATIONS

220.31

08/25/2026

100265 COMBS DRONE SERVICES

DRONE SERVICES-125 YEAR VIDEO

590-514-881-00

PUBLIC RELATIONS

312.50

08/25/2026

100306 KONA ICE TRIFINIUM

135TH ANNIVERSARY EVENT

590-514-881-00

PUBLIC RELATIONS

119.75

08/25/2026

100317 MIDWEST COMMUNICATIONS

JULY EVENT BROADCASTING

590-514-900-00

PRINTING & ADVERTI

123.75

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - WWTP

590-514-930-00

EQUIPMENT REPAIRS

38.77

Total 590514:

2.50

31,080.36

590515
08/19/2026

100226 CITY OF COLDWATER

6 1/2% PAYMENT OF GROSS

590-515-959-00

PILOT PAYMENTS TO

Total 590515:

34,295.00
34,295.00

590538
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

590-538-711-01

EHIM & DENTAL PROG

2.51

08/11/2026

100205 SERVPRO OF BRANCH & SOUT

BIO REMEDIATION

590-538-801-00

CONTRACTUAL SERVI

1,000.00

M = Manual Check, V = Void Check

Aug 25, 2026 04:35PM

Page 34 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Description

Aug 25, 2026 04:35PM

Check

Issue Date

Number

Payee

Invoice

Invoice GL Account Title

08/25/2026

202608

COLDWATER BOARD OF PUBLI

371 N WILLOWBROOK RD #1/2

590-538-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

24 CECIL DRIVE

590-538-920-00

ELECTRIC

36.65 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

4 CONCEPT DR

590-538-920-00

ELECTRIC

167.56 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

69 OAKDALE LN

590-538-920-00

ELECTRIC

58.70 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

516 JONESVILLE RD

590-538-920-00

ELECTRIC

81.05 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

16 APPALOOSA LN

590-538-920-00

ELECTRIC

48.82 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

35 CANDLEWOOD CT

590-538-920-00

ELECTRIC

60.37 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

60 TANNER RUN

590-538-920-00

ELECTRIC

50.64 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

548 E CHICAGO ST -NEW

590-538-920-00

ELECTRIC

71.62 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

117 INDUSTRIAL AVE

590-538-920-00

ELECTRIC

48.06 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

600 RACE ST

590-538-920-00

ELECTRIC

113.74 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

710 W CHICAGO ST

590-538-920-00

ELECTRIC

129.54 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

72 W STATE ST

590-538-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

572 NEWTON RD - LIFE STATION

590-538-920-00

ELECTRIC

08/07/2026

202608

MICHIGAN GAS UTILITIES

665 Fisk Rd

590-538-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

72 W STATE ST

590-538-922-00

WATER

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WWATER - ALL CONNECTIONS

590-538-924-00

INTERNET ACCESS

5,868.49

08/11/2026

100191 KENNEDY INDUSTRIES INC

NEXICON CONTROLLER & N FISKE R

590-538-930-00

EQUIPMENT REPAIRS

11,059.00

08/11/2026

100206 SHARE CORPORATION

DYNASTY300 25 1LB BAGS

590-538-930-00

EQUIPMENT REPAIRS

387.64

08/25/2026

100275 DUKE'S ROOT CONTROL INC

JET POWER II - 5 GAL PAIL

590-538-930-00

EQUIPMENT REPAIRS

875.00

GL Account

Check
Amount

Total 590538:

112.22 M

221.84 M
3,648.04

44.84 M
19.50 M
M

24,105.83

590539
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

590-539-711-01

EHIM & DENTAL PROG

26.00

08/19/2026

202608

BCBS Premiums

590-539-711-02

HEALTH INSURANCE

9,926.65 M

08/13/2026

100212 CARD SERVICE CENTER

Operation and Maintenance of Wastewat

590-539-716-04

TRAINING/EDUCATIO

221.00

08/25/2026

100316 MICHIGAN WATER ENVIRONME

MWEA PREP COURSES - FOLEY, LOSI

590-539-716-04

TRAINING/EDUCATIO

1,170.00

08/11/2026

100174 CEM SUPPLY INC

JIGSAW BLADES

590-539-740-00

OPERATING SUPPLIE

161.06

08/11/2026

100174 CEM SUPPLY INC

MISC NUT, BOLT, SCREW & RUBBER

590-539-740-00

OPERATING SUPPLIE

366.62

08/11/2026

100177 CONTRACTORS CONNECTION

4"X5" FLAG RED W/21" WIRE - BUNDL

590-539-740-00

OPERATING SUPPLIE

215.13

08/11/2026

100179 CPS SUPPLY

60 GAL LINERS

590-539-740-00

OPERATING SUPPLIE

53.95

08/11/2026

100194 MCMASTER-CARR SUPPLY CO

HIGH STRENGTH POLYETHYLENE

590-539-740-00

OPERATING SUPPLIE

1,433.14

08/13/2026

100212 CARD SERVICE CENTER

HDX totes, metal shelving unit, BP. Powe

590-539-740-00

OPERATING SUPPLIE

552.14

08/13/2026

100212 CARD SERVICE CENTER

WRRF Spill Kit Supplies

590-539-740-00

OPERATING SUPPLIE

386.64

08/25/2026

100258 CEM SUPPLY INC

HDM 500 DISPENSER AND EPPOXY

590-539-740-00

OPERATING SUPPLIE

425.98

08/25/2026

100302 KENDALL ELECTRIC INC

SAFETY SWITCH FUSIBLE

590-539-740-00

OPERATING SUPPLIE

3,320.46

08/25/2026

100302 KENDALL ELECTRIC INC

RETURN SFTY SWITCH FUSIBLE

590-539-740-00

OPERATING SUPPLIE

3,320.46-

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

590-539-743-00

GAS

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

590-539-743-00

GAS

08/25/2026

100290 HAVILAND PRODUCTS COMPA

FERRIC CHLORIDE

590-539-760-01

CHEMICAL EXPENSE

08/11/2026

100194 MCMASTER-CARR SUPPLY CO

MATERIALS FOR WRRF

590-539-761-00

LABORATORY EXPEN

76.18

08/25/2026

100313 METTLER TOLEDO INC

UNPAID BALANCE FOR SER CHGS MI

590-539-761-00

LABORATORY EXPEN

100.75

08/25/2026

100349 TRACE ANALYTICAL LABORATO

LAKELAND & HOSPITAL 7.29.26

590-539-761-00

LABORATORY EXPEN

565.90

08/25/2026

100349 TRACE ANALYTICAL LABORATO

BIOSOLIDS & LLHG - 7.28.26

590-539-761-00

LABORATORY EXPEN

454.54

08/25/2026

100287 FISHBECK

AS NEEDED SERVICE THROUGH JUL

590-539-801-00

CONTRACTUAL SERVI

3,361.18

08/25/2026

202608

COLDWATER BOARD OF PUBLI

110 JAY ST

590-539-920-00

ELECTRIC

53.83 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST - B

590-539-920-00

ELECTRIC

6,399.65 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST - C

590-539-920-00

ELECTRIC

7,499.32 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST - WWTP CONSTRUCTION

590-539-920-00

ELECTRIC

72.83 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST - WEST GATE

590-539-920-00

ELECTRIC

45.92 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST EQ-A

590-539-920-00

ELECTRIC

2,012.28 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST EQ-B

590-539-920-00

ELECTRIC

1,021.97 M

08/21/2026

202608

MICHIGAN GAS UTILITIES

100 JAY ST - GENERATO

590-539-921-00

NATURAL GAS

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST - A

590-539-922-00

WATER

19.50 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST

590-539-922-00

WATER

4,655.65 M

West Michigan Health Insurance

M = Manual Check, V = Void Check

117.04
57.50
11,029.90

66.82 M

Page 35 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Description

Check

Issue Date

Number

Payee

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST EQ-A

590-539-922-00

WATER

08/25/2026

202608

COLDWATER BOARD OF PUBLI

100 JAY ST

590-539-923-00

SEWER

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WWATER - ALL CONNECTIONS

590-539-924-00

INTERNET ACCESS

1,277.64

08/11/2026

100170 AQUA-AEROBIC SYSTEMS INC

CENTERTUBE SHAFT MACHINING

590-539-930-00

EQUIPMENT REPAIRS

6,820.99

08/11/2026

100174 CEM SUPPLY INC

MISC NUT, BOLT, SCREW & CABLE TIE

590-539-930-00

EQUIPMENT REPAIRS

6.66

08/11/2026

100174 CEM SUPPLY INC

MISC NIPPLES,ELBOW,SEALANT ETC

590-539-930-00

EQUIPMENT REPAIRS

439.81

08/11/2026

100189 KENDALL ELECTRIC INC

PVC COATED COUPLINGS

590-539-930-00

EQUIPMENT REPAIRS

58.00

08/11/2026

100192 KINGS EQUIPMENT GROUP

MISC PARTS

590-539-930-00

EQUIPMENT REPAIRS

9.28

08/11/2026

100194 MCMASTER-CARR SUPPLY CO

VARIOUS SLIPPERY POLYETHYLENE

590-539-930-00

EQUIPMENT REPAIRS

3,057.19

08/11/2026

100201 PLANET POWERSPORTS

PEDAL-ELECTRONIC THROTTLE

590-539-930-00

EQUIPMENT REPAIRS

56.66

08/11/2026

100206 SHARE CORPORATION

RETRACTABLE RATCHETING TIE DO

590-539-930-00

EQUIPMENT REPAIRS

64.47

08/11/2026

100210 WILBER AUTO PARTS

ENGINE AIR FILTER

590-539-930-00

EQUIPMENT REPAIRS

34.99

08/13/2026

100212 CARD SERVICE CENTER

Ice bags for rag shoot maintenance

590-539-930-00

EQUIPMENT REPAIRS

96.38

08/25/2026

100246 ALL PHASE ELECTRIC SUPPLY

THERMAL UNIT

590-539-930-00

EQUIPMENT REPAIRS

109.14

08/25/2026

100251 B & D IRRIGATION

SERVICE TO FAST PITCH FIELD

590-539-930-00

EQUIPMENT REPAIRS

135.25

08/25/2026

100284 FERGUSON ENTERPRISES LLC

FIELD REPLACEMENT EDLER BEARIN

590-539-930-00

EQUIPMENT REPAIRS

2,977.53

08/25/2026

100297 INTERSTATE BILLING SERVICE

FILTER-OIL

590-539-930-00

EQUIPMENT REPAIRS

10.01

08/25/2026

100304 KINGS EQUIPMENT GROUP

VARIOUS FILTERS & OIL

590-539-930-00

EQUIPMENT REPAIRS

158.44

08/25/2026

100304 KINGS EQUIPMENT GROUP

SEAL OIL/BRG CONE

590-539-930-00

EQUIPMENT REPAIRS

21.48

08/25/2026

100326 PLANET POWERSPORTS

SPEED SENSORS POLARIS EV

590-539-930-00

EQUIPMENT REPAIRS

133.33

08/25/2026

100351 WARNER OIL COMPANY INC

ULTRA DUTY GRSE

590-539-930-00

EQUIPMENT REPAIRS

522.00

08/25/2026

100354 WILBER AUTO PARTS

OIL & FILTERS

590-539-930-00

EQUIPMENT REPAIRS

32.82

08/11/2026

202608

IQ3 MOD 20C HMI PCB KIT

590-539-930-00

EQUIPMENT REPAIRS

940.65

SYSTEMS SPECIALTIES

Aug 25, 2026 04:35PM
Invoice

Invoice GL Account Title

GL Account

Check
Amount

Total 590539:

264.16 M
721.61 M
M

70,497.56

591000
08/06/2026

100151 MICHIGAN MUNICIPAL LIABILIT

POOL RENEWAL PREMIUM

591-000-123-00

PREPAID EXPENSES

08/25/2026

100287 FISHBECK

2026 PEARL ST - BPU DESIGN - SER T

591-000-158-00

WORK IN PROGRESS

3,083.75

08/25/2026

100297 INTERSTATE BILLING SERVICE

BOBCAT ZT6161 YR 2026

591-000-158-00

WORK IN PROGRESS

11,426.42

08/11/2026

100178 CORE & MAIN

POLY BODY W/BARE WIRE PIGTAIL &

591-000-160-00

SYSTEMS

1,015.00

Total 591000:

31,896.71

47,421.88

591509
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

591-509-711-01

EHIM & DENTAL PROG

2.51

08/11/2026

100185 ETNA SUPPLY COMPANY

SOFT COIL

591-509-740-00

OPERATING SUPPLIE

4,740.00

08/11/2026

100187 FASTENAL COMPANY

CLR GLSS

591-509-740-00

OPERATING SUPPLIE

29.92

08/13/2026

100212 CARD SERVICE CENTER

Die Cast Level and Magnetic I-beam leve

591-509-740-00

OPERATING SUPPLIE

60.94

08/25/2026

100276 EJ USA INC

MISC PARTS

591-509-740-00

OPERATING SUPPLIE

6,063.78

08/25/2026

100281 ETNA SUPPLY COMPANY

METER SOUPLINGS/FORD & GSKT, S

591-509-740-00

OPERATING SUPPLIE

2,429.49

08/25/2026

100285 FERGUSON ENTERPRISES, LL

FXM ALUM LONG HDL ADPT

591-509-740-00

OPERATING SUPPLIE

464.50

08/25/2026

100312 MCMASTER-CARR SUPPLY CO

GLOVES, BLASTING MEDIA, ETC

591-509-740-00

OPERATING SUPPLIE

537.97

08/11/2026

100183 DONOHUE & ASSOCIATES INC

CONTINUING SERVICES - 6.14.26 - 7.1

591-509-801-00

CONTRACTUAL SERVI

4,785.00

08/25/2026

100287 FISHBECK

LEAD WTR SER REPLACEMENT - SER

591-509-801-00

CONTRACTUAL SERVI

1,976.25

08/25/2026

100287 FISHBECK

COLDWATER BPU/DIRTY WTR INVEST

591-509-801-00

CONTRACTUAL SERVI

347.50

08/25/2026

100287 FISHBECK

COLDWATER BPU/RRA AND ERP - SE

591-509-801-00

CONTRACTUAL SERVI

2,020.00

08/25/2026

100287 FISHBECK

COLDWATER BPU/WAMP - SER TO 7/3

591-509-801-00

CONTRACTUAL SERVI

10,543.75

08/25/2026

100293 HYDROCORP LLC

CROSS CONNECTION CONTROL PRG

591-509-801-00

CONTRACTUAL SERVI

2,376.24

08/25/2026

202608

COLDWATER BOARD OF PUBLI

165 E STATE ST - PUMPHOUSE BY PR

591-509-920-00

ELECTRIC

89.41 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

145 BISHOP AVE

591-509-920-00

ELECTRIC

66.24 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

356 W GARFIELD AVE

591-509-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

401 SAUK RIVER DR #1/2

591-509-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

419 N WILLOWBROOK RD

591-509-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

314 SEELEY ST

591-509-920-00

ELECTRIC

1,154.96 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WATER - ALL CONNECTIONS

591-509-924-00

INTERNET ACCESS

1,437.18

M = Manual Check, V = Void Check

91.79 M
1,575.43

132.69 M
M

Page 36 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Description

Aug 25, 2026 04:35PM

Check

Issue Date

Number

Payee

Invoice

Invoice GL Account Title

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WATER - ALL CONNECTIONS

591-509-924-00

INTERNET ACCESS

2,515.07

08/11/2026

100174 CEM SUPPLY INC

LABOR TO REPAIR MILWAUKEE TOOL

591-509-930-00

EQUIPMENT REPAIRS

112.00

08/11/2026

100200 PELL'S TIRE SERVICE

4 TRAILER TIRES

591-509-930-00

EQUIPMENT REPAIRS

600.00

08/25/2026

100258 CEM SUPPLY INC

20AMP DCKBLL,MIDLINE TAP, PRIMAR

591-509-930-00

EQUIPMENT REPAIRS

23.06

08/25/2026

100267 CORRPRO COMPANIES

INSPECTION SER - WLLOWBROOK &

591-509-930-00

EQUIPMENT REPAIRS

1,025.00

08/25/2026

100309 LEGG LUMBER COMPANY INC

QUICK SET CEMENT

591-509-930-00

EQUIPMENT REPAIRS

25.98

08/25/2026

100324 PELL'S TIRE SERVICE

4 TIRES TRUCK #28

591-509-930-00

EQUIPMENT REPAIRS

1,328.00

08/25/2026

100354 WILBER AUTO PARTS

BLUE DEF 2.5 GAL

591-509-930-00

EQUIPMENT REPAIRS

169.90

GL Account

Check
Amount

Total 591509:

46,724.56

591513
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

591-513-711-01

EHIM PROGRAM

08/19/2026

202608

BCBS Premiums

591-513-711-02

HEALTH INSURANCE

2,060.22 M

08/13/2026

100212 CARD SERVICE CENTER

Caselle Annual Conference: T.Worden; S

591-513-716-04

TRAINING/EDUCATIO

187.00

08/13/2026

100212 CARD SERVICE CENTER

MGFOA Fall Conference: T. Eldridge

591-513-716-04

TRAINING/EDUCATIO

80.63

08/13/2026

100212 CARD SERVICE CENTER

Finance Software Subscription and label

591-513-727-00

OFFICE SUPPLIES

36.17

08/25/2026

202608

MAIL PROCESSING - C9531

591-513-728-00

POSTAGE

08/25/2026

100331 REVCO SOLUTIONS

BAD DEBT COLLECTION

591-513-819-00

COLLECTION FEES

15.81

08/13/2026

100212 CARD SERVICE CENTER

AICPA Membership dues: T.Eldridge

591-513-821-00

MEMBERSHIP & DUES

45.00

08/25/2026

202608

Cell Phone Allowance

591-513-850-00

TELEPHONE

10.62

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - CITY HALL-PAYRO

591-513-930-00

EQUIPMENT REPAIRS

6.50

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD-CUST SERVIC

591-513-930-00

EQUIPMENT REPAIRS

3.49

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - ASD

591-513-930-00

EQUIPMENT REPAIRS

10.55

West Michigan Health Insurance

MARANA GROUP

ELDRIDGE, TOM

Total 591513:

7.80

1,066.68

3,530.46

591514
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

591-514-711-01

EHIM PROGRAM

08/19/2026

202608

West Michigan Health Insurance

BCBS Premiums

591-514-711-02

HEALTH INSURANCE

2,363.66 M

08/20/2026

202608

MUNICIPAL EMPLOYEES'

EMPLOYER CONTRIBUTION

591-514-714-02

DEFINED BENEFIT RE

20,112.00

08/25/2026

100259 CHARLES NECHTEM ASSOCIAT

EAP SERVICES

591-514-717-00

OTHER EMPLOYEE W

68.75

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

591-514-717-00

OTHER EMPLOYEE W

90.49

08/25/2026

100261 CINTAS FIRST AID & SAFETY

MEDICAL SUPPLIES/CLEANING SUPP

591-514-717-00

OTHER EMPLOYEE W

97.44

08/25/2026

100296 INTEGRITY APPAREL LLC

135TH ANNIVERSARY T-SHIRTS

591-514-717-00

OTHER EMPLOYEE W

297.00

08/25/2026

202608

ANNUAL SUBSCRIPTION FEE 9/30/26

591-514-720-00

COMPUTER SOFTWA

1,306.87

08/25/2026

100345 STAPLES

COPY PAPER

591-514-727-00

OFFICE SUPPLIES

71.24

08/06/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

591-514-727-00

OFFICE SUPPLIES

195.71

08/25/2026

202608

CORETEK INC

MICROSOFT 365 BUSINESS BASIC

591-514-727-00

OFFICE SUPPLIES

225.93

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

591-514-730-00

UNIFORMS

119.86

08/11/2026

100175 CINTAS CORPORATION

UNIFORM RENTAL

591-514-730-00

UNIFORMS

119.86

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

591-514-730-00

UNIFORMS

119.86

08/25/2026

100260 CINTAS CORPORATION

UNIFORM RENTAL

591-514-730-00

UNIFORMS

119.86

08/25/2026

100252 BEACON EMPLOYER SOLUTIO

DOT PHYSICAL EXAMS

591-514-801-00

CONTRACTUAL SERVI

98.00

08/25/2026

100286 FIRST ADVANTAGE OCC HEALT

CLINIC COLLECTION

591-514-801-00

CONTRACTUAL SERVI

39.48

08/25/2026

202608

ASPEN SMART NETWORKS

NETWORK OPERATION & MANAGED

591-514-801-00

CONTRACTUAL SERVI

450.00

08/25/2026

202608

BITLYFT SECURITY LLC

PROFESSIONAL SERVICES

591-514-801-00

CONTRACTUAL SERVI

492.38

08/06/2026

100139 CPS SUPPLY

JULY 2026 CLEANING SERVICE

591-514-807-00

HLB BUILDING OPER

127.94

08/13/2026

100212 CARD SERVICE CENTER

Interlocking organizer, chlorin, screws, br

591-514-807-00

HLB BUILDING OPER

3.04

08/25/2026

100268 CPS SUPPLY

TISSUES/TOWELS/SOAP

591-514-807-00

HLB BUILDING OPER

33.51

08/25/2026

100268 CPS SUPPLY

AUGUST 2026 CLEANING SERVICE

591-514-807-00

HLB BUILDING OPER

127.94

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - HLB

591-514-807-00

HLB BUILDING OPER

54.75

08/25/2026

100302 KENDALL ELECTRIC INC

CLAMPS

591-514-807-00

HLB BUILDING OPER

4.72

08/25/2026

100307 LAKELAND ELECTRONICS

City Security Projects

591-514-807-00

HLB BUILDING OPER

144.66

08/25/2026

100307 LAKELAND ELECTRONICS

Shared City and Utility Projects

591-514-807-00

HLB BUILDING OPER

983.85

08/25/2026

100307 LAKELAND ELECTRONICS

Shared City and Utility Projects

591-514-807-00

HLB BUILDING OPER

673.28

TRITECH SOFTWARE SYSTEM

M = Manual Check, V = Void Check

12.74
M

Page 37 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description
Payee

Aug 25, 2026 04:35PM
Invoice

Invoice GL Account Title

GL Account

Check
Amount

08/25/2026

100341 SMART HOMES INC

Installation of two new displays mounted

591-514-807-00

HLB BUILDING OPER

228.19

08/25/2026

202608

COLDWATER BOARD OF PUBLI

1 GRAND ST

591-514-807-00

HLB BUILDING OPER

308.84 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WATER - ALL CONNECTIONS

591-514-807-00

HLB BUILDING OPER

199.84 M

08/27/2026

202608

MICHIGAN GAS UTILITIES

1 GRAND ST

591-514-807-00

HLB BUILDING OPER

3.56 M

08/25/2026

100314 MICHIGAN CHAMBER SERVICE

LABOR LAW POSTERS

591-514-831-00

REGULATORY COSTS

51.27

08/18/2026

202608

OOMA AR CHANNEL

PHONE SYSTEM

591-514-850-00

TELEPHONE

90.86

08/25/2026

202608

JAKUBCZAK, PAUL

Cell Phone Allowance

591-514-850-00

TELEPHONE

12.75

08/25/2026

202608

MASSEY, BRYAN

Cell Phone Allowance

591-514-850-00

TELEPHONE

85.00

08/25/2026

202608

MUSSELMAN, BRIAN

Cell Phone Allowance

591-514-850-00

TELEPHONE

28.34

08/25/2026

202608

SMITH, BRYAN

Cell Phone Allowance

591-514-850-00

TELEPHONE

85.00

08/25/2026

202608

TATE JR, BOBBY R

Cell Phone Allowance

591-514-850-00

TELEPHONE

08/25/2026

100242 A GRAND OCCASION

TENT/TABLES/CHAIRS - 135TH YEAR

591-514-881-00

PUBLIC RELATIONS

220.31

08/25/2026

100265 COMBS DRONE SERVICES

DRONE SERVICES-125 YEAR VIDEO

591-514-881-00

PUBLIC RELATIONS

312.50

08/25/2026

100306 KONA ICE TRIFINIUM

135TH ANNIVERSARY EVENT

591-514-881-00

PUBLIC RELATIONS

119.75

08/25/2026

100317 MIDWEST COMMUNICATIONS

JULY EVENT BROADCASTING

591-514-900-00

PRINTING & ADVERTI

123.75

08/25/2026

202608

COLDWATER BOARD OF PUBLI

48 SAUK RIVER DR - SHELTER

591-514-920-00

ELECTRIC

33.76 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

31 S WATERWORKS PARK DR

591-514-920-00

ELECTRIC

82.26 M

08/25/2026

100270 CURRENT OFFICE SOLUTIONS

COST PER COPY - WATER

591-514-930-00

EQUIPMENT REPAIRS

106.82

Total 591514:

2.50

30,650.12

591515
08/19/2026

100226 CITY OF COLDWATER

6 1/2% PAYMENT OF GROSS

591-515-959-00

PILOT PAYMENTS TO

Total 591515:

24,619.00
24,619.00

591539
08/21/2026

100227 NATIONAL VISION ADMIN.

Vision Premiums

591-539-711-01

EHIM & DENTAL PROG

43.33

08/19/2026

202608

BCBS Premiums

591-539-711-02

HEALTH INSURANCE

737.81 M

08/11/2026

100177 CONTRACTORS CONNECTION

4"X5" FLAG RED W/21" WIRE - BUNDL

591-539-740-00

OPERATING SUPPLIE

215.13

08/11/2026

100179 CPS SUPPLY

CASCADE

591-539-740-00

OPERATING SUPPLIE

14.95

08/11/2026

100190 KENDRICK STATIONERS

PENS/PAPER

591-539-740-00

OPERATING SUPPLIE

74.28

08/11/2026

100209 WARNER OIL COMPANY INC

NON ETH GAS - 75 N WATERWORKS

591-539-740-00

OPERATING SUPPLIE

1,476.32

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

591-539-743-00

GAS

1,448.07

08/25/2026

100351 WARNER OIL COMPANY INC

AUTO FUEL

591-539-743-00

GAS

08/25/2026

100352 WATER SOLUTIONS UNLIMITED

CHLORINE BULK

591-539-760-00

CHLORINE EXPENSE

2,208.80

08/25/2026

100352 WATER SOLUTIONS UNLIMITED

POTASSIUM PERMANGANATE

591-539-760-01

POTASSIUM PERMAN

1,296.30

08/25/2026

100352 WATER SOLUTIONS UNLIMITED

FLUOROSILICIC ACID

591-539-760-02

CHEMICAL EXPENSE

793.00

08/11/2026

100207 TRACE ANALYTICAL LABORATO

DEQ 2026 REQUIRED TESTING - IRON

591-539-761-00

LABORATORY EXPEN

171.41

08/11/2026

100207 TRACE ANALYTICAL LABORATO

DEQ WATER QUALITY PARAMETERS

591-539-761-00

LABORATORY EXPEN

133.46

08/11/2026

100207 TRACE ANALYTICAL LABORATO

DEQ JULY2026 REQUIRED TESTING -

591-539-761-00

LABORATORY EXPEN

2,064.60

08/25/2026

100349 TRACE ANALYTICAL LABORATO

DEQ WATER QUALITY PARAMETERS

591-539-761-00

LABORATORY EXPEN

171.41

08/25/2026

100349 TRACE ANALYTICAL LABORATO

DEQ WATER QUALITY PARAMETERS

591-539-761-00

LABORATORY EXPEN

102.73

08/25/2026

202608

COLDWATER BOARD OF PUBLI

75 N WATERWORKS PARK DR - VOIP

591-539-850-00

TELEPHONE

08/25/2026

202608

COLDWATER BOARD OF PUBLI

75 N WATERWORKS PARK DR

591-539-920-00

ELECTRIC

08/03/2026

202608

MICHIGAN GAS UTILITIES

401 Sauk River Drive

591-539-921-00

NATURAL GAS

08/10/2026

202608

MICHIGAN GAS UTILITIES

285 N MICHIGAN AVE - GEN

591-539-921-00

NATURAL GAS

08/25/2026

202608

COLDWATER BOARD OF PUBLI

75 N WATERWORKS PARK DR

591-539-922-00

WATER

1,059.39

08/25/2026

202608

COLDWATER BOARD OF PUBLI

75 N WATERWORKS PARK DR

591-539-923-00

SEWER

1,620.17

08/25/2026

202608

COLDWATER BOARD OF PUBLI

75 N WATERWORKS PARK DR - A

591-539-923-00

SEWER

32,777.85

08/25/2026

202608

COLDWATER BOARD OF PUBLI

BPU WATER - ALL CONNECTIONS

591-539-924-00

INTERNET ACCESS

08/11/2026

100204 REPUBLIC WASTE SERVICES

48 SAUK RIVER DR-WASTE CONTAIN

591-539-925-00

GARBAGE SERVICE

08/11/2026

100169 ALL PHASE ELECTRIC SUPPLY

AERATORS WTP

591-539-930-00

EQUIPMENT REPAIRS

3,156.00

08/11/2026

100189 KENDALL ELECTRIC INC

CH SAFETY SWITCH 3 WIRE

591-539-930-00

EQUIPMENT REPAIRS

941.20

08/11/2026

100189 KENDALL ELECTRIC INC

STEEL STRT CONN/INSULATED CONN

591-539-930-00

EQUIPMENT REPAIRS

104.35

08/25/2026

100246 ALL PHASE ELECTRIC SUPPLY

SERVICE CHARGE ON INV #1060537

591-539-930-00

EQUIPMENT REPAIRS

50.18

West Michigan Health Insurance

M = Manual Check, V = Void Check

971.48

50.73 M
12,520.63

53.00 M
49.09 M

319.52 M
29.51

Page 38 of 150

CITY OF COLDWATER

Check Register - CBPU

Page:

Check Issue Dates: 8/1/2026 - 8/31/2026
Check

Check

Issue Date

Number

Description

08/25/2026

100258 CEM SUPPLY INC

COUPLER 7 INSERTS

591-539-930-00

EQUIPMENT REPAIRS

832.91

08/25/2026

100258 CEM SUPPLY INC

V BELTA

591-539-930-00

EQUIPMENT REPAIRS

34.46

08/25/2026

100258 CEM SUPPLY INC

WASP & HORNET KILLER

591-539-930-00

EQUIPMENT REPAIRS

71.88

08/25/2026

100284 FERGUSON ENTERPRISES LLC

REPLACEMENT OIL SEAL KIT

591-539-930-00

EQUIPMENT REPAIRS

251.00

08/25/2026

100312 MCMASTER-CARR SUPPLY CO

90 DEG FIBERGLASS/NEOPRENE FO

591-539-930-00

EQUIPMENT REPAIRS

607.09

08/25/2026

100312 MCMASTER-CARR SUPPLY CO

COUPLING AND BEARING GUARD

591-539-930-00

EQUIPMENT REPAIRS

194.94

08/25/2026

100322 OTIS ELEVATOR COMPANY

WTR TREATMENT 75 BURNS PRK DR

591-539-930-00

EQUIPMENT REPAIRS

227.97

Payee

Aug 25, 2026 04:35PM
Invoice

Invoice GL Account Title

GL Account

Check
Amount

Total 591539:

66,874.95

591546
08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST #3

591-546-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST #4

591-546-920-00

ELECTRIC

124.31 M

08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST #5

591-546-920-00

ELECTRIC

08/25/2026

202608

COLDWATER BOARD OF PUBLI

180 S SPRAGUE ST #6

591-546-920-00

ELECTRIC

08/11/2026

100174 CEM SUPPLY INC

MISC NUT, BOLT, SCREW & CABLE TIE

591-546-930-00

EQUIPMENT REPAIRS

08/11/2026

100192 KINGS EQUIPMENT GROUP

MISC PARTS

591-546-930-00

EQUIPMENT REPAIRS

9.29

08/11/2026

100193 MBA DISTRIBUTING INC

METER REPAIR

591-546-930-00

EQUIPMENT REPAIRS

8,784.87

08/11/2026

100198 OVERHEAD DOOR OF KALAMA

ONE RSX COMMERICAL DRAWBAR O

591-546-930-00

EQUIPMENT REPAIRS

1,452.50

08/11/2026

100201 PLANET POWERSPORTS

PEDAL-ELECTRONIC THROTTLE

591-546-930-00

EQUIPMENT REPAIRS

56.67

08/11/2026

100206 SHARE CORPORATION

RETRACTABLE RATCHETING TIE DO

591-546-930-00

EQUIPMENT REPAIRS

64.46

08/13/2026

100212 CARD SERVICE CENTER

Distilled water for EV unit

591-546-930-00

EQUIPMENT REPAIRS

8.88

08/25/2026

100251 B & D IRRIGATION

SERVICE TO FAST PITCH FIELD

591-546-930-00

EQUIPMENT REPAIRS

135.25

08/25/2026

100297 INTERSTATE BILLING SERVICE

FILTER-OIL

591-546-930-00

EQUIPMENT REPAIRS

10.02

08/25/2026

100304 KINGS EQUIPMENT GROUP

VARIOUS FILTERS & OIL

591-546-930-00

EQUIPMENT REPAIRS

158.44

08/25/2026

100304 KINGS EQUIPMENT GROUP

SEAL OIL/BRG CONE

591-546-930-00

EQUIPMENT REPAIRS

21.48

08/25/2026

100326 PLANET POWERSPORTS

SPEED SENSORS POLARIS EV

591-546-930-00

EQUIPMENT REPAIRS

133.32

08/25/2026

100354 WILBER AUTO PARTS

OIL & FILTERS

591-546-930-00

EQUIPMENT REPAIRS

32.82

1,700.41
8,410.63
6.65

Total 591546:

21,789.88

Grand Totals:

2,247,307.15

Report Criteria:
Report type: GL detail
Invoice Detail.GL Account (3 Characters) = "582","585","590","591"

M = Manual Check, V = Void Check

679.88 M
M

Page 39 of 150

Michigan South Central Power Agency
Twelve Month Billing Projection
Projected Total Energy
(kWh's)

July
2026

August
2026

Clinton
Coldwater
Hillsdale
Marshall
Total

2,305,863
37,574,864
12,906,109
14,447,116
67,233,952

2,124,598
38,819,233
12,556,006
14,863,238
68,363,075

September
2026
1,754,227
35,523,900
10,722,797
12,762,244
60,763,168

October
2026
1,654,180
40,573,233
10,066,489
11,777,406
64,071,308

November
2026
1,671,213
45,475,815
9,768,325
11,231,655
68,147,008

December
2026
1,904,852
50,000,053
10,684,731
11,792,048
74,381,684

January
2027
1,846,029
51,311,213
11,137,816
12,214,106
76,509,164

February
2027
1,683,697
41,000,084
10,167,047
10,925,038
63,775,866

March
2027

April
2027

May
2027

June
2027

12-Month
Total

1,751,541
38,587,506
10,247,940
11,792,167
62,379,154

1,644,525
33,029,675
9,463,196
11,149,743
55,287,139

1,738,407
34,647,544
10,051,455
12,437,354
58,874,760

2,002,307
35,767,770
11,581,283
13,517,066
62,868,426

22,081,439
482,310,890
129,353,194
148,909,181
782,654,704

Clinton

$
$/Net kWh

212,218 $
0.09203

199,923 $
0.09410

165,037 $
0.09408

156,879 $
0.09484

153,766 $
0.09201

163,770 $
0.08598

170,014 $
0.09210

157,693 $
0.09366

165,512 $
0.09450

153,995 $
0.09364

152,177 $
0.08754

185,748
0.09277

2,036,733
0.09224

Coldwater

$
$/Net kWh

3,090,595 $
0.08225

3,184,001 $
0.08202

2,964,971 $
0.08346

3,346,259 $
0.08247

3,501,615 $
0.07700

3,886,750 $
0.07773

4,135,101 $
0.08059

3,506,777 $
0.08553

3,194,380 $
0.08278

2,698,657 $
0.08170

2,699,249 $
0.07791

2,846,096
0.07957

39,054,451
0.08097

Hillsdale

$
$/Net kWh

1,090,822 $
0.08452

1,077,586 $
0.08582

938,658 $
0.08754

892,228 $
0.08863

853,274 $
0.08735

892,644 $
0.08354

975,941 $
0.08762

897,105 $
0.08824

903,028 $
0.08812

852,053 $
0.09004

877,327 $
0.08728

990,773
0.08555

11,241,440
0.08691

Marshall

$
$/Net kWh

1,131,156 $
0.07830

1,159,877 $
0.07804

1,007,284 $
0.07893

957,764 $
0.08132

906,936 $
0.08075

928,611 $
0.07875

1,001,893 $
0.08203

929,923 $
0.08512

975,097 $
0.08269

929,184 $
0.08334

981,144 $
0.07889

1,072,207
0.07932

11,981,077
0.08046

Total

$
$/Net kWh

5,524,790 $
0.08217

5,621,387 $
0.08223

5,075,951 $
0.08354

5,353,131 $
0.08355

5,415,590 $
0.07947

5,871,775 $
0.07894

6,282,949 $
0.08212

5,491,498 $
0.08611

5,238,018 $
0.08397

4,633,889 $
0.08381

4,709,898 $
0.08000

5,094,825
0.08104

64,313,701
0.08217

Page 40 of 150

Memo
To:

President Stevens and Members of the Board of Directors

From:

Amanda O’Boyle, City Attorney

Date:

August 13, 2026

Re:

Update to Purchasing Policy No. P23-01

Based upon robust discussion and feedback from the Board and City Council, the City has
updated the proposed Purchasing Policy. The policy removed the scaled approach and
implemented a five percent (5%) difference for local bidder consideration across all purchases
and services subject to competitive bidding. This means that regardless of the cost of goods or
services, if the lowest local bidder is within five percent (5%) of the lowest bid, they will be
afforded an opportunity to match the lowest bid price. Additionally, the cap on cost of goods
and services was removed at the request of both public bodies.
Finally, clarification of what local presence means was added to require either the registered
address or the principal place of business. These updates to the 2023 Purchasing Policy add
needed detail and specificity to the definition of local vendor and explain how to calculate if
and when preference should be afforded.
If adopted, the City can track bids during the next year to see what impact, if any, the policy has
on total number of bids received and whether local vendors benefit.
Therefore, it is my recommendation the CBPU Board approve the proposed updates and forward
to City Council for final adoption at their September 14, 2026 meeting.

Page 41 of 150

POLICY NO. P23-01
CITY OF COLDWATER
COLDWATER, MICHIGAN
Purchasing Policy

Approval Date: January 23, 2023
Amended: September 14, 2026
Formatted: Indent: First line: 0"

Page 42 of 150

CITY OF COLDWATER
PURCHASING POLICY
TABLE OF CONTENTS

Overview .............................................................................................................................. 2
Definitions............................................................................................................................ 3
Basic Purchasing Goals ........................................................................................................ 4
General Guidelines .............................................................................................................. 5
Purchasing Thresholds ......................................................................................................... 6
Competitive Bid Guidelines…………………………………………………………………………………………… 7
Other Guidelines .................................................................................................................. 8
Various Payment Options .................................................................................................. 10

Page 43 of 150

OVERVIEW
The general intent and purpose of this policy is to ensure that the purchasing of goods and
services will result in the most economical and/or advantageous procurement in accordance with
sound purchasing principles. All purchases, regardless of size, shall be covered by this principle.
It is also the intent of this policy that the employees of the City of Coldwater will attempt to
purchase goods and services from businesses located within the city limits (or, if not, within the
limits of Branch County) when the price, quality, service and other relevant factors relating to the
goods and services are comparable with out-of-town and/or on-line businesses.
The City may only spend funds that are appropriated by Council through the budgetary process.
All City expenditures must comply with federal and state laws, as well as local charter,
ordinances, and policy resolutions.
Also note that the City is exempt from Michigan sales tax. Employees are responsible for
providing vendors with the sales tax exemption certificate when goods are ordered. All sales tax
issues should be resolved by the department making the purchase(s) before sending approval
and payment.
NOTE: The City of Coldwater (referred to as the “City”) hereinafter includes all departments of
the Coldwater Board of Public Utilities, which is part of the City of Coldwater.

Page 44 of 150

Definitions
A.

Purchase Order
1.

A Purchase Order issued by the City becomes a contract between the City and a
vendor when it is accepted by the vendor. Purchase Orders issued by unauthorized
individuals will not be recognized by the City and payment of these obligations will
not be approved. Such unauthorized purchases are classified as personal expenses
to be paid for by the unauthorized individual.

Purchase Orders are classified as either “original” or “confirming” based on
whether or not the vendor has previously been notified of the City’s intent to
purchase goods or services from them. Confirming Purchase Orders are used to
prevent double purchasing of the same item. The use of confirming Purchase
Orders should be minimized.

Specifications
A precise description of the physical characteristics, quality, or desired outcomes of a
commodity to be procured, which a supplier must be able to produce or deliver to be
considered for award of a contract in design or performance.

Piggybacking
The use of a contract from another municipality to save time in the bidding process.

Formatted: Font: Bold

Local Vendor
As used in this policy, a local vendor shall mean a bidding business who has a registered
office or principal place of business within Branch County and/or employs at least ten
(10) employees who reside in Branch County. If no local vendor submits a bid, the City
may consider whether a bid contains explicit statement regarding the use of local subcontracting.

Page 45 of 150

Basic Purchasing Goals
A.

To comply with the legal requirements of public purchasing.

To assure vendors that impartial and equal treatment will be afforded to all who wish to
do business with the City, consistent with this Purchasing Policy.

To receive maximum value for each public dollar spent.

To provide City Departments required goods and services at the time and place needed
in the proper quantity and quality.

To ensure that purchasing and contracting shall be handled in a manner that promotes
the best interests of the City while providing a fair opportunity for businesses to
participate in the purchasing and contracting process.

To purchase only goods and services for which funds have been approved.

To support our local vendors whenever the quote meets price, quality and the
requirements of this policy.

If the procedures and guidelines established in this policy are followed, each department
will efficiently manage, control and plan their available resources to meet present and
future departmental needs and help the City meet these Purchasing Policy goals.

Page 46 of 150

General Guidelines
A.

Keep specifications as simple as possible while maintaining the exactness required to
meet the need.

Whenever possible, identify the equipment or material required with some name brand
or known standard already on the market. All specifications that utilize a name brand
must include the term “or equivalent” to avoid being restrictive and eliminating fair
competition.

Specifications should promote competition. Specifications will normally allow several
bidders to provide the City with alternatives and ensure that the City obtains the lowest
possible price for the goods or services required.

Flexibility in the specifications is desirable in instances where new technologies are being
sought. Specifications should be specific enough to guarantee the quality required but
sufficiently flexible to allow vendors to be creative in their proposals. If a proposal does
not meet the City’s needs, it can be rejected and the bid which closely follows the
specifications accepted. These procedures should be used sparingly and Department
Heads contemplating flexible specifications should contact the City Manager/Utility
Director, to discuss the format and degree of flexibility anticipated prior to the completion
of a final draft.

Specifications should be reasonable. Unnecessary precision or over use of proprietary
terms could result in increased cost.

Specifications should be written with clear, simple language, free of vague terms or those
subject to variation in interpretation.

The quality of goods and services is as important as the price. It can be ensured by
preparing documents for competitive bidding that include precise specifications
describing quality requirements. All such specifications shall permit competition
wherever practicable. Bids shall be evaluated and awarded on the basis of the overall best
value to the City.

Page 47 of 150

Purchasing Thresholds
A.

Purchases up to $5,000 can be authorized by Department Heads. It is the responsibility
of the Department Head to ensure control over the employees he/she designates, to
make purchases and to provide internal control procedures to ensure all purchases are
for legitimate public purposes.

Purchases of $5,001 to $15,000 require a Department Head to submit a requisition to the
City Manager/Utility Director. It is the Department Head’s responsibility to select qualified
vendors to obtain the lowest reasonable cost. The Finance Director can approve in the
absence of the City Manager/Utility Director. Purchase Orders are required with at least
one (1) level of approval. (City Manager, Utility Director or Finance Director.)

Purchases of $15,001 to $25,000 require a Department Head to submit a requisition to
the City Manager/Utility Director. Three (3) written bids must be obtained for goods or
services with the Purchase Order being awarded to the lowest, responsible bidder. The
Purchase Order and the accepted bid should be forwarded to the City Manager/Utility
Director for approval.

Purchases in excess of $25,000 follow the same procedures as those for $15,001 $25,000, except that the City Manager/Utility Director will bring the bids and staff
recommendation to the City Council/Utility Board for approval. An exception to this is
regarding purchases for the City’s Utility Enterprise Funds. Due to the volume and nature
of materials used, the Utility Director has the authority to approve purchases up to
$50,000.

Page 48 of 150

Competitive Bid Guidelines
Specifications shall be forwarded to the City Manager/Utility Director’s office for review,
comment and approval. The City Manager/Utility Director’s office will then authorize the
preparation of the bid package, public notices and advertisements to meet the City’s Purchasing
Policy and will also send bid invitations to qualified vendors. Department Heads should submit a
list of such vendors along with the specifications. A bid packet containing an invitation to bid,
specifications, and general bid documents will be sent to these vendors, as well as those that
respond to the legal notice. Formal bids will be advertised for at least fifteen (15) business days
prior to bid opening. After the bids are opened in public, they will be turned over to the
Department Head for review. The Department Head will prepare a written tabulation of all bids
and draft a memorandum to the City Manager/Utility Director, which will include the Department
Head’s recommendations for the bid award.
The award of a purchase contract will normally be made to the low bidder meeting specifications.
However, there may be instances when the low bid meeting specifications is not considered to
be the most advantageous to the City. When such a situation arises, it is incumbent upon the
Department Head to thoroughly document the reasons why the low bidder should be
disqualified.
Local Vendor Preference
When engaging in competitive bidding, the City may consider whether the bidder is a local
vendor, as defined by this policy. The lowest bid shall be the presumptive lowest bidder. Should
a local vendor submit a bid that is within five percent (5%) of the lowest bid, and the local
vendor agrees to reduce its bid to match the lowest bidder, it will be deemed the lowest bidder
and awarded the contract if the bid is determined to be both responsive and responsible. If
more than one local vendor fall within five percent threshold, the lowest local vendor will be
offered an opportunity to match first; should the lowest local vendor decline to match the City
may extend the opportunity to match to the next lowest local vendor.
If no local vendors submit a bid, the City may extend the preference to a bidder that falls within
the defined differential percentage whose bid explicitly states that it will subcontract with a
local vendor.

Formatted: Font: 12 pt

Page 49 of 150

Other Guidelines (consistent with Purchasing Thresholds)
A.

Sole Source – Department Heads must document why only one (1) company or individual
is capable of providing the goods or services required. The document should accompany
the requisition. The City Manager/Utility Director must approve all Sole Source purchases.
Services or products that may necessitate sole source include special features are
required, special market conditions exist, special services or facilities are required, the
source is unique or special, the source is limited or proprietary, a limited sales territory or
product availability, need to meet standardization or compatibility with existing services
or products, or when a specific service or product is identified by grant.

Cooperative Purchasing (CP) Programs – This program is sponsored by agencies such as,
but not limited to, the State of Michigan. Department Heads are encouraged to use CP
programs as they have already met the requirements of competitive bidding and require
no further documentation. This relieves a Department Head of necessary paperwork and
possibly taking advantage of large quantity purchases and efficiencies of scale. An
example of a purchasing program used by the City is the State’s MiDEAL program.

Professional Services – Normal competitive procedures generally cannot be utilized in
securing professional services such as attorneys, engineers, certified public accountants,
appraisers, planners, and other professional people who, in keeping with the standards
of their disciplines, will not enter into a competitive bidding process.
A Request for Qualification (RFQ) is a technique where service providers are solicited to
provide detailed information about their abilities. The purpose of the RFQ is to evaluate
various service providers and determine which one(s) can best meet the City’s needs.
Following a RFQ process, the City would typically either negotiate a contract or solicit a
Request for Proposal (RFP). RFQs should be submitted to the City Manager/Utility
Director for review and approval prior to distribution. If, after evaluating the returned
RFQs, more than one provider is determined to have substantially equivalent
qualifications, then an RFP can be issued to choose between the providers.
A contract will be negotiated with the professional deemed to best meet the City’s needs.
If an agreement on the cost and conditions cannot be reached, then these negotiations
will be terminated and negotiations will commence with the next most qualified
professional.

Open Purchase Orders – Open Purchase Orders are for long-term contracts for goods and
services awarded after receiving competitive bids. The Purchase Order remains open for
a period of up to one (1) year to purchase the goods or services specified on an “as
needed” basis.

Emergency Conditions – In the case of an emergency which requires the immediate
purchase of supplies, equipment, or contractual services, the City Manager/Utility
Director/designee may purchase supplies, equipment, or services which are deemed

Formatted: None, Don't keep with next

Page 50 of 150

immediately necessary. A full report of the circumstances of an emergency purchase shall
be provided to the City Manager/Utility Director to be filed with the paid invoices.
Purchases over $25,000 shall be reported to the City Council/Utility Board. Emergencies
are generally considered to be events that endanger the public peace and/or health and
safety of the City.
F.

Used Equipment Purchases – Situations when purchasing used equipment should be
considered:
1.

When price is of prime importance and the difference in cost between new and
used equipment is significant;

Where equipment will be used infrequently, for a limited time, for training or for
auxiliary operations; and

When faster delivery is essential.

Change Orders – Change Orders may result from the discovery of unforeseen conditions.
The City Manager/Utility Director must approve Change Orders. The Council/Utility Board
must approve all Change Orders in excess of $25,000, or Change Orders in excess of 10%
of the value of a contract previously awarded by the Council.

Blanket Purchase Orders – Periodic purchases from a single vendor as set forth in a single
Purchase Order for reasons of time savings, availability and pricing may be made using a
Blanket Purchase Order. The pricing of such supplies, materials, equipment or services
shall be reviewed no less frequently than every 24 months.

Disqualification of Vendor – No quote or bid shall be accepted from a vendor who is in
arrears to the City, who is in default on a contract with or payment due to the City or who
has previously demonstrated bad faith in dealing with the City.

Exceptions to Purchasing Thresholds – Certain items and situations are exempt from the
specific guidelines established under the purchasing thresholds. All exceptions are,
however, expected to comply with the general intent of the policy and require prior
approval of the City Manager, Utility Director or Financial Director:
1.

Emergency purchases;

Purchases of goods or services as specified under a Vendor of Record Agreement;

Electrical power purchases;

Utilities and fuel purchases;

Insurance renewals;

Page 51 of 150

Change orders to existing contracts where the amount is within 10% of the project
or up to $25,000, whichever is less; and/or

Piggybacking from another municipality’s contract.

Various Payment Options
A.

Credit Cards
1.

The Executive Assistant is responsible for the issuance, accounting, monitoring,
and retrieval and generally overseeing compliance of the City’s credit cards.

Credit cards may be used only by an officer or employee for the purchase of
goods or services for the official business of the City.

The officer or employee using the credit card must submit documentation
itemizing the goods or services purchased, cost, date of the purchase and the
official business.

The officer or employee issued the card is responsible for its protection and
custody and shall immediately notify the Executive Assistant if the card is lost or
stolen.

The officer or employee must immediately surrender the card upon termination
of employment.

The City has an established system of internal accounting controls to monitor the
use of credit cards.

The City has a system of internal accounting controls for the approval of credit
card invoices before payment is made.

Any credit card balance, including interest due on the extension of credit under
the credit card arrangement, shall be paid in full each month by the required due
date.

The total combined authorized credit limit of all credit cards issued by the City
shall not exceed five percent (5%) of the total budget of the City for the current
fiscal year.

The issuance of a City credit card is a privilege that may be revoked at any time. Any
cardholder found in violation of this policy may be forced to surrender the card and may

Page 52 of 150

be subject to discipline. Employees shall surrender their City credit card upon request,
including time of termination.
B.

Petty Cash / Cash Drawer
1.

Petty Cash
Finance Department ................................... $300
Police/Fire Department .............................. $150
Recreation Department .............................. $275
Recreation Event Cash ................................ $2,000

Cash Drawers
Recreation Department ............................... $75
Finance
CP2 – Customer Payments ........................ $200
CP3 – Customer Payments ........................ $200
Cash Bag .................................................... $500
Softball Concessions .................................... $75
Neighborhood Services Department .......... $200
Police Department ...................................... $150

This readily available cash should be used to avoid the time and expense of issuing
Purchase Orders. The Finance Department will set the limit of what constitutes
petty cash.

The person designated for each department will maintain the petty cash funds as
follows:
a.

Provide proper security and storage of cash and receipts;

Permit the use of funds for only permitted expenditures; and

Obtain itemized receipts for petty cash expenditures:
(i)
(ii)
(iii)
(iv)

Amount;
Item description;
Budget account number; and
Signature of person receiving the funds.

Complete and attach a Petty Cash Reimbursement Request form with each
individual’s receipts summarized on the form.

Page 53 of 150

A check will be made out to Petty Cash and an authorized signer will sign it. An
authorized employee will cash the check and ensure that the funds are promptly
placed back into the department’s petty cash fund.

The Finance Department may conduct unannounced audits of petty cash funds to
ensure that funds are being handled properly.

Personal use of petty cash funds is not acceptable and are grounds for
termination.

Page 54 of 150

Memo
To:

President Stevens and Members of the Board of Directors

From:

Amanda O’Boyle, City Attorney

Date:

August 24, 2026

Re:

HR Records Retention Policy

While the City of Coldwater and the Coldwater Board of Public Utilities (CBPU) have been
following State law as it applies to records retention (and records destruction) for human
resources, it is better practice for the City/CBPU to adopt the applicable State records retention
as policy.
Any records retention policy must be approved by the State of Michigan Records Management
Services prior to its adoption by the City/CBPU. The Michigan Municipal League (MML)
previously prepared and obtained the required approval for the attached schedule proposed
for adoption.
Therefore, staff is recommending the Board approve the proposed State of Michigan Records
Retention General Schedule #26 - Human Resources and forward to City Council for final
adoption.

Page 55 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Description

Retention Period

Approval Date

Personnel Files

These records document all human resources
related transactions that occur during an
employees' period of active employment,
including hiring, promotion, demotion, transfer,
layoff, performance, discipline, termination, etc.
They may include, but may not be limited to,
employment applications and resumes, job
descriptions and classification history, clippings,
correspondence, service record change forms,
attendance, evaluations, investigations, COBRA,
training records, blood borne pathogen training,
contracts, disciplinary records, layoff notices,
recall notices, apprenticeships, transcripts, tuition
reimbursement, policy acknowledgements,
property sign- out forms, certifications, current
driver’s licenses, driving records, police accident
reports, exit interviews, and severance
agreements.

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 7 years
THEN: Destroy

8/16/2022

26.100B

Personnel Files - Temporary
Employees

These records document employees who are
hired for temporary, seasonal and student
positions. They may include, but may not be
limited to, documents listed in item #100A, as well
as work permits and certificates of age for minors.

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 7 years
THEN: Destroy

8/16/2022

26.100C

Personnel Files - Contractual
Employees

These records document employees who are
hired for contractual positions. They may include,
but may not be limited to, 1099 forms, W-9 forms,
verification of insurance, and copies of contracts.

RETAIN UNTIL:
Contract expires
PLUS: 6 years
THEN: Destroy

8/16/2022

26.101

Employee Data

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 7 years
THEN: Destroy

8/16/2022

26.102

Employment Verification
Records

These records document all human resources
related transactions that occur during an
employees' period of active employment. They
may include, but may not be limited to, data that
is used to administer personnel and payroll
functions, such as timekeeping, tenure, payroll,
retirement, etc.
These records document requests received from
outside parties to verify that a person is employed
by the local government.

RETAIN UNTIL:
Date created
PLUS: 30 days
THEN: Destroy

8/16/2022

Personnel
26.100A

Record Series Title

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 56 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.103

Background Files

These records document that the local
government conducted appropriate background
checks on employees. They may include, but may
not be limited to, release forms to conduct
criminal history checks, fingerprint checks, and
professional conduct checks, results of the checks,
driving records, drug and alcohol tests, physical
exam results, polygraph test results, and credit
history reports.

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 6 years
THEN: Destroy

8/16/2022

26.104

Medical Files

These records document private medical
information for a specific employee, including
disability accommodations. They may include, but
may not be limited to, insurance forms, physician
correspondence, tuberculosis tests, polygraph test
results, off-work notices, Family Medical Leave
Act forms and requests, long and short-term
disability paperwork, drug and alcohol tests,
physical exams, accident reports, and personal
requests. Per 29 CFR 1910.1020(d), these records
must be retained separately from personnel files
(see item #100A).
NOTES: The medical records of employees who
have worked for less than 1 year for the employer
need not be retained beyond the term of
employment, if they are provided to the employee
upon the termination of employment. This series
does not include the official copy of insurance
claims, which are usually retained by the business
or finance office.

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 30 years
THEN: Destroy

8/16/2022

26.105

Employee Test Result
Records

These records document the results of tests taken
by employees when they complete professional
development, continuing education, licensing
and/or certification training that is required for
employment. Other training records are kept in
the employee file (see item #100).

RETAIN UNTIL:
Date created
PLUS: 6 years
THEN: Destroy

8/16/2022

26.106

Commercial Drivers License
Test Result Records

These records document which employees hold
valid commercial drivers licenses (CDL). They may
include, but may not be limited to, CDL test
results, test results for alcohol or controlled
substances, test refusals, driver evaluations and
referrals, calibration documentation, test
administration documents, calendar year
summaries, alcohol misuse documents, and
information about employee participation in
controlled substances use prevention programs.
[49CFR382.401.]

RETAIN UNTIL:
Date created
PLUS: 5 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 57 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

RETAIN UNTIL:
Date of hire
PLUS: 3 years
OR
RETAIN UNTIL:
Termination
PLUS: 1 year
(whichever is
later)
THEN: Destroy
RETAIN UNTIL:
Superseded by
new versions
PLUS: 6 years
THEN: Destroy
RETAIN UNTIL:
Contract that the
grievance is
related to expires
THEN: Destroy

8/16/2022

26.107

I-9 Files

These records document verification by
employers of identity and immigration status of all
new employees. They may include, but may not
be limited to, employment eligibility verification
forms, and supporting documentation. 8 CFR
274a.2 (1998) requires that employers maintain
signed copies of I-9 forms.

26.108

Policy and Procedure
Records

26.109

Grievance and Unfair Labor
Practices Records

These records document employee policies and
procedures that are adopted by the local
government. Drafts and other development
documents should be retained until the final
document is adopted.
These records document grievances and charges
filed against local governments and the resolution
of the grievance. They may include, but may not
be limited to, written grievances, pre-hearing
reports, grievance forms, correspondence,
summary sheets, employee history information,
legal documents, and decisions.

26.110

Complaint Records

These records document the filing and
investigation of a complaint. Complaints may
relate to affirmative action, sexual harassment,
labor practices, disability issues, discrimination, or
other issues. They may include, but may not be
limited to, completed questionnaires from
management, staff, and/or witnesses to the
alleged violation, correspondence, documents
detailing the complaint, investigatory records,
Civil Rights or Equal Employment Opportunity
Commission documentation, and litigation
documentation from court systems.

RETAIN UNTIL:
Complaint is
dismissed or
resolved
PLUS: 7 years
THEN: Destroy

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 58 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.111

Investigation Records

These records document investigations into
incidents or issues that do not lead to disciplinary
action of an employee. Disciplinary records are
maintained in the employee's personnel file. They
may include, but may not be limited to,
correspondence, incident reports, and supporting
documentation.

RETAIN UNTIL:
Completion of the
investigation
THEN: Destroy, if
disciplinary action
is not taken (MCL
423.509)
OR PLUS: 4 years,
only if disciplinary
action is taken - a
disciplinary report
will be retained in
the employee's
personnel file (see
item #100A)
THEN: Destroy

8/16/2022

26.112

Benefit Plan Records

These records document the terms of benefit
plans that are available to employees. They may
include, but may not be limited to, plan
documents, plan descriptions, and reports.

8/16/2022

26.113

Employee Injury Records Exposure

These records document accidents or injuries
involving exposure to toxic substances or bloodborne pathogens. They may include, but may not
be limited to, incident reports, medical reports,
responses by supervisors and management,
requests for medical leave, insurance forms,
applications for continuation of insurance, and
supporting medical documentation. [29 CFR
1910.1020] These files are maintained separately
from the personnel file.

RETAIN UNTIL:
Superseded by a
new version
PLUS: 6 years
THEN: Destroy
RETAIN UNTIL:
Date created
PLUS: 30 years
THEN: Destroy

26.114

Employee Injury Records Non-exposure

These records document accidents or injuries
involving an employee. They may include, but may
not be limited to, incident reports, responses by
supervisors and management, requests for
medical leave, insurance forms, and applications
for continuation of insurance. These records are
maintained separately from the personnel file.
OSHA requires that any information pertaining to
a job- related illness and injury be kept on file for
five years after the end of the fiscal year in which
the event occurred.

RETAIN UNTIL:
Fiscal year ends
PLUS: 5 years
THEN: Destroy

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 59 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.115

Employee Injury Records OSHA 300 Log

These records document all employee injuries
within a calendar year. They may include, but may
not be limited to, logs and supporting
documentation. In accordance with 9 CFR
1904.33, these records shall be retained for 5
years following the calendar year that they cover.

RETAIN UNTIL:
Calendar year
ends
PLUS: 5 years
THEN: Destroy

8/16/2022

26.116

Job Classification and
Description Records

RETAIN UNTIL:
Superseded by a
new version
PLUS: 6 years
THEN: Destroy

8/16/2022

26.117

Salary Study Records

Position Re-classification
Records

RETAIN UNTIL: No
longer of
reference value
THEN: Destroy
RETAIN UNTIL:
Date created
PLUS: 6 years
THEN: Destroy

8/16/2022

26.118

These records document job classification systems
and all existing positions. They may include, but
may not be limited to, summaries of job
responsibilities, functions, applicant
requirements, and salary and benefit
classifications.
These records document the analysis of employee
salaries to ensure fair compensation. They may
include, but may not be limited to, research,
surveys, and reports.
These records document requests to have a
position re- classified. They may include, but may
not be limited to, requests, copies of existing and
proposed job descriptions, decisions affecting the
request, and supporting documentation.

26.119

Job Advertisement and
Posting Records

These records document the advertising of
available positions that the local government
intends to fill, both internally and externally. They
may include, but may not be limited to, notices,
and published advertisements.

RETAIN UNTIL:
Date created
PLUS: 1 year
THEN: Destroy

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 60 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

RETAIN UNTIL:
Decision is made
not to hire the
individual
PLUS: 1 year
THEN: Destroy, if
the application is
unsolicited (no
position is
currently
available), or if
the person is
determined to be
ineligible for the
position to which
they applied
OR
RETAIN UNTIL:
Position is filled
PLUS: 2 years
THEN: Destroy, if
the person was
considered for a
posted position
RETAIN UNTIL:
Position if filled
PLUS: 2 years
THEN: Destroy

8/16/2022

26.120

Job Application Records

These records document applicants for positions
who were not hired, regardless of whether they
were interviewed (this includes unsolicited
applications, unless the local government has a
written policy prohibiting the acceptance of
unsolicited applications). They may include, but
may not be limited to, resumes, letters of interest,
applications, regret letters, qualification exam
scores, and supporting documentation.

26.121

Selection Files

These records document the appointment and
selection of employees. They may include, but
may not be limited to, employment lists, transfer
lists, selection criteria, evaluations of candidates,
position descriptions, applications, interview
questions, reference checks, rating forms, and
appointment recommendations or notifications.

26.122

Job Qualification Exam
Records

These records document testing of potential
employees’ qualifications for employment. They
may include, but may not be limited to, master
exams and master answer sheets, and test
development documentation (if applicable).

RETAIN UNTIL:
Superseded by a
new version
PLUS: 6 years
THEN: Destroy

8/16/2022

26.123

Emergency Contact Records

These records document which the people the
employee wants to be contacted if they are
involved in an emergency situation.

RETAIN UNTIL:
Superseded by
new information
THEN: Destroy

8/16/2022

26.124

Workers Disability
Compensation Files

These records document any claims made for
workers disability compensation benefits. They
may include, but may not be limited to, incident
or injury reports submitted by the employee
(original is sent to the insurer), and reports from
the occupational health center. Litigation records
is kept separately.

RETAIN UNTIL:
Claim is settled
PLUS: 7 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 61 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

These records document reports that are received
from disability insurance providers about the
amount of benefits that were paid from the
policy.
These records document labor negotiations and
resulting contracts with individual employees and
employee groups. They may include, but may not
be limited to, salary and benefit schedules, ground
rules proposals and counter proposals, secondary
negotiations, meeting minutes, agreements, and
final contracts. Separate files are maintained for
each employee negotiating group. Note: select
records may need to be kept longer, if they are
needed to document retirement benefits that an
employee is entitled to.

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy
RETAIN UNTIL:
Expiration date
PLUS: 10 years
THEN: Destroy

8/16/2022

These records document each union that
represents employees. They may include, but may
not be limited to, correspondence, and dues
information.
These records document the seniority status of
union employees. They may include, but may not
be limited to, lists and documents that are sent to
union presidents.

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy
RETAIN UNTIL:
Superseded by a
new version
PLUS: 1 year
THEN: Destroy
RETAIN UNTIL:
Plan expires
PLUS: 2 years
THEN: Destroy

26.125

Worker Disability
Compensation Reports

26.126

Labor Agreement and
Negotiation Records

26.127

Union Files

26.128

Seniority Records

26.129

Affirmative Action Plan
Records

These records document the local government’s
plans to comply with affirmative action
requirements. They may include, but may not be
limited to, plans, supporting documentation,
analyses, raw data, tests given to employees, and
validation studies.

26.130

Adverse Impact
Determination Records

These records document audits or investigations
of potential civil rights violations that are
conducted by state or federal agencies when an
adverse impact upon employees is determined.
They include, but may not be limited to,
determinations, and documentation that the
cause of the adverse impact was eliminated.

RETAIN UNTIL:
Date created
PLUS: 2 years
THEN: Destroy

8/16/2022

26.131

Organization Chart Records

These records document the organizational
structure of the local government. They may
include, but may not be limited to, organization
charts, mission statements, and supporting
documentation. Note: these records may continue
to have reference value after they are superseded

RETAIN UNTIL:
Superseded by a
new version
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 62 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.132

Employee Directory Records

Government Reports

RETAIN UNTIL:
Superseded new
information
THEN: Destroy
RETAIN UNTIL:
Date created
PLUS: 1 year
THEN: Destroy

8/16/2022

26.133

These records document the personal or office
contact information for employees. Note: these
records may continue to have reference value
after they are superseded
These records document reports that are
prepared by the local government to document its
activities and actions. They may include, but may
not be limited to, equal employment opportunity
reports, veteran employment reports, and census
of government employment reports.

26.134

COVID-19 Health Surveillance
Records

These records document attestations that a
person is healthy enough to safely enter a building
where a government office is located, or that a
government employee is healthy enough to work,
in compliance with MIOSHA COVID-19 Emergency
Rules. They may include, but may not be limited
to, data collected during network login, data
collected as someone enters a building, and logs.

RETAIN UNTIL:
Date created
PLUS: 1 year
THEN: Destroy

8/16/2022

26.135

COVID-19 Notification
Records

These records document notifications about
potential exposure to COVID-19 in compliance
with MIOSHA COVID- 19 Emergency Rules. They
may include, but may not be limited to,
notification documents, notification distribution
lists, and supplemental documentation.

RETAIN UNTIL:
Date created
PLUS: 1 year
THEN: Destroy

8/16/2022

26.136

COVID-19 Training Records

These records document training provided to
employees about COVID-19 and infection control
practices in compliance with MIOSHA COVID-19
Emergency Rules. They may include, but may not
be limited to, training materials, attendance
documentation, and supplemental documents.

RETAIN UNTIL:
Date created
PLUS: 1 year
THEN: Destroy

8/16/2022

Note

Contract Records

The official copies of contracts are generally
retained by the Clerk and are listed on the Clerk’s
Retention and Disposal Schedule (see General
Schedules #6, 24, 25). Their minimum retention
period is until the contract expires, plus 6 years,
then destroy.

Payroll Records

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 63 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.200A

Employee Files—Employees
Enrolled in a Pension Plan

These records document activities that affect
payroll for each employee who is enrolled in a
pension plan (such as the Municipal Employees
Retirement System or a locally operated plan).
They may include, but may not be limited to, W-4,
hiring authorization, requisitions, pay
increase/change of status notices, contract
calculations, long-term disability, retirement
purchases, current enrollment for benefits
(including health, life, disability, dental, vision and
supplemental insurance), credit union deposits,
flexible spending accounts, investments in tax
deferred accounts (such as 403B, 401K, 457, etc.),
employee/employer deferral elections,
employee/employer loan agreements,
contribution limit testing, supporting
documentation for garnishments, levies and
deductions, tax deferred payment agreements,
retirement beneficiary forms, final salary affidavit,
and electronic funds transfer applications.

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 50 years
OR RETAIN UNTIL:
Individual retires
PLUS: 6 years
(whichever is
sooner)
THEN: Destroy
THEN:

8/16/2022

26.200B

Employee Files—Employees
Enrolled in Defined
Contribution Plans Only

These records document activities that affect
payroll for each employee who is enrolled in a
defined contribution plan only and does not
receive a pension. They may include, but may not
be limited to, W-4, hiring authorization,
requisitions, pay increase/change of status
notices, contract calculations, long-term disability,
current enrollment for health benefits, credit
union deposits, flexible spending accounts,
investments in tax deferred accounts (such as
403B, 401K, 457, etc.), employee/employer
deferral elections, employee/employer loan
agreements, contribution limit testing, supporting
documentation for garnishments, levies and
deductions, tax deferred payment agreements,
beneficiary forms, final salary affidavit, and
electronic funds transfer applications. Note: if an
employee’s abandoned wages are reported and
remitted to the Michigan Department of Treasury,
the employee’s name and last known address
need to be retained by the employer for 10 years.

RETAIN UNTIL:
Individual is no
longer employed
PLUS: 6 years
THEN: Destroy

8/16/2022

26.201

Salary and Benefit Schedule
Records

These records document the rate of pay for
employees and define the benefits that are
offered.

RETAIN UNTIL:
Date created
PLUS: 6 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 64 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.202

Payroll Register Records

These records document reports that are
produced to document payroll activities. They
may include, but may not be limited to, employee
names, social security numbers, employee
identification numbers, gross wages, deductions,
net pay, current pay period, year to date earnings,
etc.
Note: if none of the local government’s employees
that are listed on the register are enrolled in a
pension plan, these records can be retained for
FY+7, in accordance with item #203.

RETAIN UNTIL:
Fiscal year ends
PLUS: 50 years
THEN: Destroy

8/16/2022

26.203

Payroll Reports

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy

8/16/2022

26.204

State Retirement Reports

These records document reports that are
generated for each pay cycle to verify the
accuracy of the payroll. They may include, but
may not be limited to, payroll summaries, pay
journals, check registers, account distributions,
payroll liabilities, payroll transactions, payroll
account creation reports, gross pay balance, and
deduction registers.
These records document employee and employer
contributions into state retirement plans. They
may include, but may not be limited to, reports
containing the payroll date, employee name,
social security number, employee identification
number, retirement hours, wage code,
classification, retirement wages, withholding for
the member investment plan, district
contribution, rate of pay, contract dates, and
number of payments per year.

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy

8/16/2022

26.205

Time and Attendance
Records

These records document the hours worked and
leave time used by each employee during each
pay cycle, and they are used to support payroll
activity. They may include, but may not be limited
to, time sheets or cards, time keeping data, time
and attendance reports, and pay statements
containing the hours worked by the employee, the
gross wages paid, the pay period for which
payment is being made, itemized deductions,
itemized fringe benefits, wage assignments, and
garnishments and levies. Note: if the local
government’s final average compensation
calculation is longer than 3 years, it will need to
retain these records for at least that calculation
timeframe.

RETAIN UNTIL:
Fiscal year ends
PLUS: 5 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 65 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.206

Federal and State Tax
Deduction Records

These records document payment of financial
liabilities for monies withheld from employee
wages. They may include, but may not be limited
to, quarterly form 941 reporting to the Internal
Revenue Service for taxes withheld, quarterly
transfer of state withholding and sales taxes,
Medicaid wage detail, and quarterly reports.

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy

8/16/2022

26.207

W-2 and W-3 Forms

These records document the annual gross wages,
federal, state, Medicare, Social Security, and local
taxes withheld for the purpose of reporting
income taxes.

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy

8/16/2022

26.208

Unemployment Insurance
Reporting Records

RETAIN UNTIL:
Fiscal year ends
PLUS: 7 years
THEN: Destroy

8/16/2022

26.209

Unemployment Claim
Records

These records document unemployment
insurance payments made by contributing and
reimbursing employers. They may include, but
may not be limited to, reports identifying the
taxes paid and benefits charged to the employer's
"account."
These records document people who are claiming
unemployment benefits from the local
government via the Unemployment Insurance
Agency. They are used to verify that the people
are entitled to these benefits, and to resolve
discrepancies. They may include, but may not be
limited to, correspondence, and appeals.

RETAIN UNTIL:
Fiscal year ends
PLUS: 1 year
THEN: Destroy

8/16/2022

26.210

Wage Differential Reports

These records document analysis of the wage
differential between sexes. They may including,
but may not be limited to, reports, and
substantiating documents.
Human Resources Department - General Administrative Records
26.300
Subject Files
These records document various topics, issues,
projects, or activities that an agency or employee
is involved in. They may include, but may not be
limited to, topical reference files about issues,
strategic planning files for the agency or specific
initiatives, special project files, budget
documents, audit documents, and development
files for policies, press releases, publications, and
forms. Document types may include topical
correspondence, memoranda, reports, research,
articles, meeting notes, and related background
materials.

RETAIN UNTIL:
Date created
PLUS: 2 years
THEN: Destroy

8/16/2022

RETAIN UNTIL:
Topic no longer of
interest for
ongoing
administration
PLUS: 5 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 66 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.301

General Correspondence
Files

These records document correspondence
received or sent that is not pertinent to an active
project, matter, or case being handled by the
agency. They may include, but may not be limited
to, requests for information that do require
administrative action, a policy decision, special
compilation of research, analysis, or referral
correspondence. This series also includes
correspondence indexing and tracking tools.

RETAIN UNTIL:
Date created
PLUS: 2 years
THEN: Destroy

8/16/2022

26.302

Transitory Records

RETAIN UNTIL:
Activity is
completed
THEN: Destroy

8/16/2022

26.303

Freedom of Information Act
(FOIA) Request Records

These records document agency activities that
have temporary value and do not need to be
retained once their intended purpose has been
fulfilled. They may include, but may not be limited
to, routine requests for information that require
no: administrative action, policy decision, special
compilation of research; requests or matters that
are addressed by creating other records; and
reminders.
These records document requests for information
and public records maintained by state agencies.
They may include requests for information,
correspondence, a copy of the information
released, and billing documentation.

8/16/2022

26.304

Contact List and Directory
Records

These records document contact information for
individuals or organizations with whom the
agency communicates. They may be used to
generate labels or other documents. They may
contain name, email address, mailing address,
phone numbers and other contact information.

RETAIN UNTIL:
Response is sent
or request is
denied
PLUS: 1 year
THEN: Destroy
RETAIN UNTIL:
Updated or
obsolete
THEN: Destroy

26.305

Planner and Calendar
Records

These records document an individual employee's
work- related meetings, assignments, and tasks.
They may include, but may not be limited to,
appointments, meetings, calendars, and planners.

RETAIN UNTIL:
Event date
PLUS: 2 years
THEN: Destroy

8/16/2022

26.306

Staff and Project Meeting
Records

RETAIN UNTIL:
Date created
PLUS: 2 years
THEN: Destroy

8/16/2022

26.307

Annual Reports

These records document staff meetings, meetings
with other government agencies, etc. They may
include, but may not be limited to, meeting
minutes, agendas, and distribution materials.
Meeting records may also be retained in subject
files (see item #300), if they relate to a specific
topic.
These records document the department’s
activities throughout a year. They may include,
but may not be limited to, narrative and statistical
information.

RETAIN UNTIL:
Date created
PLUS: 10 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

8/16/2022

Page 67 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #

Record Series Title

Record Series Description

Retention Period

Approval Date

26.308

Grant Records - Awarded

These records document grants received from
federal, state, and private agencies that are
administered by the business or finance office.
They may include, but may not be limited to,
applications, budgets, worksheets, adjustments,
plans, rules and regulations, award letters,
committee records, staffing sheets with account
numbers, grant evaluation and monitoring
reports, audits, and periodic progress reports.

RETAIN UNTIL:
Grant is closed
out, unless
otherwise
specified by the
granting agency
for auditing
purposes.
Final reports and
products of the
grant may be kept
longer for use and
reference
purposes
PLUS: 7 years
THEN: Destroy

8/16/2022

26.309

Grant Application Records Denied

RETAIN UNTIL:
Grant is denied
PLUS: 1 year
THEN: Destroy

8/16/2022

26.310

Departmental Budget
Planning Records

RETAIN UNTIL:
Date created
PLUS: 5 years
THEN: Destroy

8/16/2022

26.311

Publication Records

These records document grants that were applied
for, but were not received. They may have
reference value for preparing future grant
applications. They may include, but may not be
limited to, application forms, budget proposals,
letters of support, narrative plans, and supporting
documentation.
These records document budget planning and
tracking activities for the human resources
department. They may include, but may not be
limited to, budget requests, statistics, budget
amendments, budget summaries, and balance
sheets.
These records document information that is
published by the human resources department.
They may include, but may not be limited to, press
releases, brochures, newsletters, and other items.

RETAIN UNTIL: No
longer of
reference value
THEN: Destroy

8/16/2022

26.312

Memorabilia

These records document events and activities of
the human resources department. They may
include, but may not be limited to, photographs,
news clippings, certificates, and awards.

RETAIN UNTIL: No
longer of
reference value
THEN: Destroy

8/16/2022

26.313

Audio-Visual Materials

These records document general program
activities, facilities, people, etc. They may include,
but may not be limited to, photographs, video
recordings, audio recordings, and slides, etc. in
analog and digital formats.

RETAIN UNTIL: No
longer of
reference value
THEN: Destroy

8/16/2022

26.314

Visitor Logs and Register
Records

These records document who visited the office.
They identify the visitor’s name, date and time of
the visit, etc. They may be used for security
purposes or to track visitor statistics.

RETAIN UNTIL:
Date created
PLUS: 2 years
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 68 of 150

STATE OF MICHIGAN
Records Management Services
General Schedule #26 - Human Resources
Item #
26.315

Record Series Title

Record Series Description

Retention Period

Approval Date

Employee In and Out Log
Records

These records document the time and date when
staff arrive and depart throughout each day.

RETAIN UNTIL:
Date created
PLUS: 1 year
THEN: Destroy

8/16/2022

General schedules are available online at www.michigan.gov/recordsmanagement.

Page 69 of 150

Reliability Study Results
Coldwater Board of Public Utilities

Page 70 of 150

Agenda
• Introduction
• Historical Water Use
• Demand Projections
• Capacity Evaluation
• Recommended Improvements

Page 71 of 150

Historical Water Use
6.00

5.00

Water Demands (MGD)

• Average Daily Demands (ADDs) and
Maximum Daily Demands (MDD) have
generally increased over the past 10
years
• MDDs have exceeded 80% of the water
treatment plant (WTP) capacity
− The State recommends initiating
planning for capacity expansion
when exceeding this metric

4.00

3.00

2.00

1.00

0.00
2014

2015

2016

2017

2018

2019

2020

2021

2022

2023

2024

Year
Historical ADD

HIstorical MDD

Firm Treatment Capacity

80% of Firm Treatment Capacity

Historical System Demands vs. Plant Capacity

2025

Page 72 of 150

Clemens Water Use
4.000

3.500

Historical Water Demands (mgd)

• Clemens is the largest user in the CBPU
system
− Water use accounts for 32.9% of
total system water demand
− Water use accounts for 69.3% of
East High Pressure District (EHPD)
water demand
• Planned shift and production
expansion anticipated over the next
1-2 years (increase demands by 9%)

3.000

2.500

2.000

1.500

1.000

0.500

0.000

Clemens Average Day Usage

East High Pressure Usage

Total Coldwater Usage

Page 73 of 150

Main District Demand Projections
• Demand projections were based on historical demand trending
• Assumed nominal demand increase of 0.3% per year
− 6% demand increase over 20-year planning period
Year

Category

Average Day
Demands (mgd)

Maximum Day
Demands (mgd)

Peak Hour Demands
(mgd)

2025

Near-Term

1.73

2.51

3.76

2030

Near-Term

1.89

2.88

4.33

2045

Long-Term

2.12

3.22

4.83

Page 76 of 150

System Demand
Projections

6.0

5.5

Firm Treatment Capacity

5.0

Demand (mgd)

4.5

80% of Firm Treatment Capacity
4.0

3.5

3.0

2.5

2.0

1.5
2015

2020

2025

2030

2035

2040

2045

Year
Average Day Demand

Maximum Day Demand

Projected ADD

Projected MDD

Firm Treatment Capacity

80% of Firm Treatment Capacity

Water Demand Projections

Year

ADD (mgd)

MDD (mgd)

PkHr (mgd)

2025

3.32

4.82

7.22

2030

3.50

5.09

7.84

2045

3.81

5.54

8.50

Page 77 of 150

Capacity Evaluation
• Four “Types” of Capacity to review against demands:
− Raw Water Supply Capacity
− Treatment Capacity
− Storage Capacity
− Distribution Capacity
• Different ways to review capacity
− Firm Capacity (largest unit out of service)
− Recommended Storage Volumes
− Hydraulic Modeling

Page 78 of 150

Raw Water Supply Capacity
• Coldwater has four groundwater
supply wells
• Total capacity through use of all four
wells is 12.82 mgd
• No apparent shortage within the 20year demand projections
• However, wells are older ranging from
1950s to 1970s for years of
construction

Process
Total Capacity

Raw Water Supply
(mgd)
12.82

Firm Capacity

6.48*

80% of Firm Capacity

5.18

2025
MDD –
Projected 2045

4.82

5.54
* Raw Water Capacity that can be run on
Standby Power

Page 79 of 150

Treatment Capacity
• The Coldwater groundwater treatment plant is limited by the gravity filtration
process.
• No easy way to expand capacity (major capital project)
Treatment Plant

Process
Total Capacity
Firm Capacity
80% of Firm Capacity
MDD - Projected

2025

Aerators
6.62
5.30
4.95

Filtration
6.64
4.98
3.98
4.95

High Service Pumps
10.53
7.78*
6.22
4.95

2045

5.67

* This is the rated capacity, but distribution constrictions limit the capacity

Page 80 of 150

Water Storage Capacity
• Water Storage Capacity based on a few rules of thumb
− Equalization Storage = MDD * 25%
− Emergency Storage = 12 hours of ADD
• These values are added to provide a recommended storage based on demand within
the system.
ADD MDD
Year (mgd) (mgd)

Equalization
Storage (MG)

Emergency
Storage (MG)

Recommended
Storage (MG)

Additional
Storage (MG)

2025 3.32

4.81

1.20

1.66

2.86

0.03

2030

3.5

5.09

1.27

1.75

3.02

0.19

2045 3.81

5.54

1.39

1.91

3.29

0.45

Page 81 of 150

Distribution Capacity
• Not as cut and dry as the others.
• Generally need to use hydraulic model
and use engineering judgment
• Looking at velocities is a good way to
identify pinch points in the system.
• Pipes above 5 feet/second near WTP and
Booster Stations to push water to East
High.

Velocity Output from Hydraulic Model

Page 82 of 150

Recommended Treatment Expansion
• Two options are available:
− Expansion of Existing Water
Treatment Plant
− Construction of a new plant in the
East High Pressure District

Centrol Filter in Existing WTP

Page 83 of 150

Expansion of Existing Plant
• Expanding the existing plant from a
capacity of 4.98 mgd to 9.00 mgd
• This would satisfy the long-term needs
of the system
• Pros
− Utilization of existing WTP
− O&M costs kept at one facility
• Cons
− Difficult to phase project
− Does not solve distribution pinch
points
− Relies on older assets
Preliminary look at WTP Expansion

Page 84 of 150

New Plant in East High District
• Could construct a new WTP in the East
High District
• This would satisfy long-term needs of
the system
• Pros
− Gets water to where it is needed
(East High), no need to resolve
hydraulic pinch points
− Expandable, build to 1.0 MGD and
add as needed
• Cons
− Two facilities to operate
− Need new raw water wells

Example Treatment Plant Layout

Page 85 of 150

Recommended Additional Storage
• As was noted previously, an additional
of ~0.5 MG in the system is
recommended in the next 20 years.
• Given the majority of growth will be in
the East High, the storage is
recommended to be installed there.
• Multiple locations were reviewed.

Figure from R. Study showing potential storage locations

Page 86 of 150

“Vertical” Capital Improvements
• Projects 2A and 2B are an “either/or” proposition. Numbers are very preliminary.
Authorized for Hydrogeological investigation, which hopefully reduces “Wells and
Raw Water Main” cost.
Project No.

Project Description

Approx
Completion Year

Construct new elevated tank in EHPD (Michigan Ave)

2026-2030

$6,500,000

WTP Capacity Expansion

2035

$20,400,000

New Iron Manganese Removal Plant

2035

$19,750,000

New Iron Manganese Removal Plant: Wells and Raw
Water Main

2035

$10,000,000 - $15,000,000

New Iron Manganese Removal Plant: Distribution
System Improvements Deduct

2029-2035

($4,660,000)

2029-2035

$25,090,000 - $30,090,000

2B Total

Cost

Page 87 of 150

“Horizontal” Capital Improvements

Improvement Category
5-Year Distribution
Improvements
20-Year Distribution
Improvements

Total Cost
$8,390,000

35%

30%

27.45%

25%

Percentage of System

• Water main replacements based on
improving hydraulics and replacing
aging or nuisance water mains.
• Construction of new WTP in East High
could reduce these costs.
• Generally target 1% replacement for
no main older than 100 years.

22.77%

20%

15%
10.50%
10%
6.87% 6.75% 5.37%
5%

2.24%

6.82%

3.39% 1.85%

1.… 1.31%
1.48%

1.…

0%
No 1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000 2010 2020
Data

Decade of Installation

$8,485,000

0.33%

DIP

OTH

Centrifugally Cast

Breakdown of Water Main in City

CAS

No Data

Page 88 of 150

Thank you!

Page 89 of 150

Questions?

Page 90 of 150

Memo
To:

President Stevens and Members of the Board of Directors

From:

Andrew Cameron, Engineering Manager

Date:

August 25, 2026

Re:

13B-3 Circuit Extension Material

The 138/13.8kV Butters Avenue substation was constructed and energized in 2020 to alleviate loading
issues at the nearby Garfield Road substation. The 138/13.8kV Garfield Road substation currently
provides power to both industrial and residential customers. The 13G-4 circuit exits the Garfield Road
substation and heads north along Butters Avenue on the west side of the street. The circuit currently
crosses over the street by the Wastewater Resource Recovery Facility (WRRF) and continues north
along the east side of the street as shown on the Existing 13G-4 Circuit map.
The Butters Avenue 13B-3 circuit was constructed in 2024 and designed to be built out in multiple
phases to alleviate system constraints. The goal of Phase II, as shown on the New Addition map, is to
extend this circuit from the intersection at Race Street and Butters Avenue to existing pole #6097. We
will also be extending circuit 13G-4 from pole #6099 to US-12 and eliminating the Butters Avenue road
crossing between these two poles. This will give us parallel circuits on both the east and west sides of
Butters Avenue and provide additional redundancies between the Butters Avenue substation and the
Garfield Road substation.
Three (3) vendors provided quotes for the replacement material for this project:
Vendor

Cost

Notes

Power Line Supply

$141,452.79

Low Bid;
UG Conductor ETA August 2027

Border States

$177,747.74

WESCO

$266,080.70

Page 91 of 150

Staff recommends purchasing the material from Power Line Supply for a cost of $141,452.79. Please
note, that due to volatility of the copper commodities market, pricing for the Underground (UG)
Conductor is subject to change up to the point of delivery. This has become a standard practice for
conductors and transformers due to market uncertainty. The Electric Department will be selfperforming the installation of Phase II of the 13B-3 circuit. The goal is to start construction in the
Spring of 2027, and to have the extension energized by end of Summer 2027.

Page 92 of 150

6093
6094

6089

er Ent
rance
S Was

6092

First Choice
Real Estate

City of Coldwater

The Existing
13G-4 Circuit

te Wat

6091
Add
GOAB

rs Ave

rsid
eD
r

6095
Existing Fuses

Branch County, Michigan

Legend
3-Phase Primary Overhead 636 MCM ACSR 26/7 (~3,800 ft)
3-Phase Primary Underground, 500 CU 15KV (~225 ft)
Will need 170 ft of 6in conduit for UDG connection

Butte

rs Ave

Lighthouse
Church Ent

6096

Existing Transformer Old Location
Existing Transformer New Location

6097

7974

Existing Transformer Same location

6098
17 New Poles - 50 Ft

2 Three Phase Sectionalizers

post

Com

Single Phase Fuse

Ent

S Riverside Dr

3712

6099
Existing
Switch

Order of Eagles

6100

6247

10918

Race St

Butte

Sauk River
Athletic Club

NR
ive

6090
Existing Fuses

Butte

rs Ave

6101

25030

Butters Ave
6102

N Veneer
Ent

6103

6104

S Veneer
Ent

6255

6105

6106

3728

6107

Page 93 of 150

rance
6092
6093
6094

6089

First Choice
Real Estate

S Was
te Wat
er Ent

6091
Add
GOAB

Ave

ive
rsid
e

Butte
rs

2
US
-1

Sauk River
Athletic Club

6090
Existing Fuses

The New
Addition

6095
Existing Fuses

Butte

rs Ave

Lighthouse
Church Ent

6096

6097

6098

post

Com

The Butters Substation
13B-3 New Addition

Ent

S Riverside Dr

er Ent

Order of Eagles

S Was

6089

First Choice
Real Estate

New
Pole

te Wat

ide
D

Ave

ive
rs

New
Pole

New Pole
Add GOAB

Butte

rs Ave

New
Pole

Lighthouse
Church Ent

New
Pole

Butte

7974
New
Pole

3712
Swap to
Taller Pole

6247
New
Pole

New
Pole

10918
25030

Butters Ave

N Veneer
Ent

post

S Veneer
Ent

Ent

S Riverside Dr

New
Pole

rs Ave

New
Pole

Com

The Garfield Substation
13G-4 New Addition

New
Pole

Race St

Butte
rs

rance

Sauk River
Athletic Club

Race St

US
-1

New
Pole

City of Coldwater
Branch County, Michigan

Legend

6099

3-Phase Primary Overhead 636 MCM ACSR 26/7 (~3,800 ft)

Order of Eagles
Race St

3-Phase Primary Underground, 500 CU 15KV (~225 ft)
Will need 170 ft of 6in conduit for UDG connection

6100

Existing Transformer Old Location
Existing Transformer New Location

10918
Existing Transformer Same location

25030

Butte

rs Ave

6101
17 New Poles - 50 Ft

Butters Ave
2 Three Phase Sectionalizers

Single Phase Fuse

6102

N Veneer
Ent

6103

6104

S Veneer
Ent

6255

6105

6106

3728

6107

Page 94 of 150

QUOTATION

Power Line Supply
420 Roth Street Suite A
Reed City, MI 49677
US

Order Number

231-832-2297

12911702
Order Date
05/19/2026 09:58:05

Page
1 of 2

Quote Expires On: 09/18/2026

Bill To:

Ship To:

Coldwater Non-Vmi
One Grand Street
Coldwater, MI 49036
US

Coldwater Non-Vmi
180 S SPRAGUE ST
COLDWATER, MI 49036-1723
US

517-278-3028
Attn: Accounts Payable

Requested By: Mr. Denny Steele

Customer ID:

100161
PO Number

Freight

Quote-5

Bill to Customer

Ordered

11,000.0000

Allocated

Remaining

UOM
Unit Size

0.0000 11,000.0000

FT
1.0

Disp.

Quantities

Taker

Carrier

JULIA_EZELL
Pricing
UOM/Size

Item ID
Item Description
(001) GROSBEAK ACSR 636 26/7
Wire Grosbeak ACSR 636 26/7

1.0

Unit
Price

Extended
Price

4.3500

47,850.00

Lead Time Days ARO:

Order Line Notes: Lead time 18-20 weeks, ARO. Metal base:
Copper - $6.3675/lb Comex Aluminum $2.8712/lb (CME Spot + MW Premium). Pricing
firm at time of PO placement. Pricing valid if
order placed by 6/6/26.
5,441.0000

0.0000 5,441.0000

1,000.0000

0.0000 1,000.0000

12.0000

(002a) MERLIN R 5695
FT
1.4500
1.0
1.0
Wire Merlin 336.4-18/1 ACSR OH 5695Ft Rl
Lead Time Days ARO: 87
2077Lbs
Order Line Notes: Offering 5,695ft due to PLS stock. Please review.
FT

(003a) 1070037
1.0
Wire Guy 7/16in ClB EHS 7Strnd 250Ft
Order Line Notes: PLS stock

0.0000 12.0000

EA
1.0

(004) E1020820
Anchor Helix 10in 6000lb 3/4 Or 1in Rod

1.0

1.0600

Lead Time Days ARO:
EA

1.0

1,060.00

59.0400

Lead Time Days ARO:

7,889.45

708.48

1-1//2in Sq Hub 1 Helix Power Installed Anchor
Painted
Order Line Notes: PLS stock replenishment due early August.
3.0000

10.0000

(005) AR113FFL
Switch AR Horiz 15kV 110kVbil Poly FG
Surge Arrester Brackets
Order Line Notes: Lead time 16-18 weeks, ARO.

0.0000 3.0000

1.0

8,142.1800

Lead Time Days ARO:

(006) PE6UG-10
Riser U-Guard 6in x 10ft Molding Plastic
Order Line Notes: PLS stock.

0.0000 10.0000

1.0

66.6800

Lead Time Days ARO:

▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌

12.16.2014 - 05/21/15 JC020122

24,426.54

Document ID: 12911702

666.80

Page 95 of 150

QUOTATION

Power Line Supply
420 Roth Street Suite A
Reed City, MI 49677
US

Order Number

231-832-2297

12911702
Order Date
05/19/2026 09:58:05

Page
2 of 2

Quote Expires On: 09/18/2026

Ordered

Allocated

2.0000

Remaining

0.0000 2.0000

UOM
Unit Size

EA
1.0

500.0000

0.0000 500.0000

FT
1.0

1,500.0000

0.0000 1,500.0000

FT
1.0

Disp.

Quantities

Pricing
UOM/Size

Item ID
Item Description

Unit
Price

Extended
Price

113.1000

226.20

(011) 56-2BC
Riser U-Guard Adapter 6in

Lead Time Days ARO:

(008) 600SS135RDNAX4E
Conduit 6in SDR 13.5 Red HDPE

Lead Time Days ARO:

(012) 140-23-9287
Wire 500mcm 1/C Cu ERP

Lead Time Days ARO:

FT
FT

1.0
1.0
1.0

6.5000

3,250.00

36.5294

54,794.10

1/C 500 Class B Copper C-RD -SS- 220
Okoguard EPR - 024 SC EPR - Third Neutral
copper conc wires (Third Neutral) - 050 Okolene
PE w/3 Red stripes - Seq Print - 15kv UL MV90
3.0000

0.0000 3.0000

EA
1.0

(010) A151133
Splice Comp 636KCMIL 26/7

1.0

193.7400

Lead Time Days ARO:

Total Lines: 10

Please note: Due to extreme market volatility surrounding Sections 232 and 301 tariffs, all quoted prices are
subject to confirmation at time of order shipment. We continue to monitor the changing market conditions and
appreciate your understanding during these unprecedented times.

SUB-TOTAL:
TAX:

141,452.79
0.00

AMOUNT DUE:

141,452.79

U.S. Dollars

12.16.2014 - 05/21/15 JC020122

581.22

Document ID: 12911702

Page 96 of 150

For purposes of these Terms and Conditions of Sale (the “Terms”), Power Line Supply Company is referred to as “Seller” or “PLS,” the purchaser of goods and/or services is referred to as “Buyer,”
each quotation, acknowledgment, purchase order confirmation or similar document issued by Seller is an “Acknowledgment,” and the resulting agreement between Seller and Buyer (inclusive of
these Terms) is the “Agreement.” These Terms supersede and replace any prior or existing terms and conditions and shall prevail over any conflicting, different or additional terms in any purchase
order or other document issued by Buyer.
1. Agreement Formation and Acceptance. Seller’s Acknowledgment is an offer to sell strictly in accordance with these Terms. Any acceptance by Buyer is expressly limited to these Terms, and
Buyer’s issuance of a purchase order, written or electronic acceptance, or acceptance of any goods or services shall constitute Buyer’s unqualified assent to these Terms. No additional or different
terms proposed by Buyer shall become part of the Agreement unless expressly accepted in a separate writing signed by an authorized officer of Seller.
2. Pricing and Payment. Unless otherwise agreed in a writing signed by Seller, the purchase price is due in full thirty (30) days from the date of Seller’s invoice. Late payments accrue interest at
1.5% per month (18% per annum) or the maximum lawful rate, whichever is less, compounded monthly. Buyer shall pay all costs of collection, including reasonable attorneys’ fees and court costs.
Seller may, in its sole discretion, (a) require payment in advance or cash on delivery, (b) revoke any credit previously extended, and (c) withhold shipment or performance until satisfactory security
is received.
3. Delivery; Title and Risk of Loss. Unless otherwise stated on the face of the Acknowledgment, delivery terms are F.O.B. Seller’s shipping point (for domestic transactions) or EXW Seller’s
facility (for international transactions). Title and risk of loss transfer to Buyer immediately upon identification of the goods to the Agreement, irrespective of any freight allowance or prepayment by
Seller. All shipment, delivery and performance dates are estimates only and time is not of the essence.
4. Taxes and Other Charges. Prices do not include, and Buyer shall pay, all federal, state, local or foreign taxes, duties, tariffs and similar charges, as well as any export or import fees, brokerage fees,
insurance or other amounts required to be paid or collected by Seller or any governmental authority, unless Buyer timely furnishes a valid exemption certificate acceptable to the relevant taxing
authority.
5. Unavoidable Delay. Seller shall not be liable for any failure or delay in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, labor disputes,
shortages, inability to obtain materials or transportation, governmental actions, pandemic, epidemic, fire, flood or other casualty (“Force Majeure”). Any delivery or performance date shall be
deemed extended for a period equal to the delay caused by such event.
6. Inspection; Shipment Discrepancy Claims. Buyer shall inspect all goods immediately upon receipt. Claims for shipping errors (shortages, overages or incorrect items) must be submitted in
writing to Seller within ten (10) days after Buyer’s signed receipt of goods, accompanied by delivery documentation and photographs if applicable. BUYER IRREVOCABLY WAIVES ANY
CLAIMS NOT RECEIVED BY SELLER WITHIN THIS 10-DAY PERIOD. Claims for loss or damage in transit shall be filed directly by Buyer with the carrier; Seller bears no responsibility for
carrier-related loss or damage.
7. PLS Return Policy. No product may be returned without Seller’s prior written authorization (“RMA”). Requests for return must: (a) be submitted within twelve (12) months of Buyer’s physical
receipt of the goods; (b) reference Seller’s invoice number and Buyer’s signed delivery receipt; (c) pertain only to product in its original, unopened packaging and in new, resalable condition; and
(d) be shipped freight-prepaid to Seller’s designated facility, accompanied by the RMA paperwork, within thirty (30) days after issuance of the RMA. Unauthorized or late returns will be refused
and returned to Buyer at Buyer’s expense. All authorized returns are subject to Seller’s inspection and a restocking fee of up to thirty-five percent (35%) of the net invoice price, in Seller’s sole
discretion, plus reimbursement of any refurbishment or repackaging costs.
8. Non-Returnable Products. All non-stock, original advice note “OAN,” made-to-order, custom, special-order, or logoed/marked products are non-returnable. At Seller’s option, and only upon
Seller’s prior written approval, such products may be eligible for reallocation to Vendor-Managed Inventory (“VMI”) or Domestic On-Site Material (“DOM”) inventories; any such reallocation
shall be at Buyer’s sole cost and risk.
9. Cancellations. Buyer may not cancel an accepted order, in whole or part, without Seller’s prior written consent. Cancellation requests for stock items must be received at least fourteen (14) days
before the scheduled ship date and may be subject to a cancellation fee determined by Seller. Non-stock, OAN, made-to-order, or customized/logoed items may be cancelled only with the
manufacturer’s written approval, and Buyer shall bear any manufacturer-imposed cancellation charges in addition to Seller’s administrative fee. Buyer shall also be liable for the purchase price of
any goods completed or substantially completed prior to Seller’s acceptance of cancellation.
10. Change Order Requests. Buyer may request changes to an order only by a written change order. No change order is effective unless accepted in writing by Seller. If an accepted change order
causes an increase or decrease in Seller’s cost or the time required for performance, Seller shall be entitled to an equitable adjustment in price and/or delivery schedule. Seller shall have no
obligation to commence work on any change until the parties agree in writing to such adjustment.
11. Limited Warranty on Services; Disclaimer of Warranties. Seller warrants that services, if any, will conform to generally accepted industry standards at the time performed. If a service proves
defective (as defined below) and Buyer returns any affected product F.O.B. Seller’s designated facility within thirty (30) days after performance, Seller will, at its option, re-perform the service or
refund the price allocable to the defective portion of the service. A service is “defective” only if Seller determines it materially fails to conform to industry standards and such failure is not
attributable to specifications, materials or instructions supplied by Buyer. EXCEPT AS SET FORTH IN THE PRECEDING SENTENCE, SELLER MAKES NO WARRANTY, EXPRESS OR
IMPLIED, AND SPECIFICALLY DISCLAIMS ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR OTHERWISE WITH
RESPECT TO THE GOODS OR SERVICES. BUYER ACKNOWLEDGES THAT IT ALONE HAS DETERMINED THE SUITABILITY OF THE GOODS FOR BUYER’S INTENDED USE.
12. Limitation of Liability. IN NO EVENT SHALL SELLER BE LIABLE (A) FOR ANY INDIRECT, CONSEQUENTIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR SPECIAL DAMAGES
(INCLUDING WITHOUT LIMITATION LOST PROFITS, LOSS OF USE, BUSINESS INTERRUPTION OR COST OF SUBSTITUTE GOODS) OR (B) FOR ANY AMOUNT EXCEEDING THE
PRICE PAID BY BUYER FOR THE SPECIFIC GOODS OR SERVICES GIVING RISE TO THE CLAIM, WHETHER IN CONTRACT, WARRANTY, TORT (Including Negligence), STRICT
LIABILITY OR OTHERWISE. THE LIMITATIONS IN THIS SECTION SHALL APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY.
13. Indemnification. Buyer shall defend, indemnify and hold Seller, its affiliates and their respective directors, officers, employees and agents harmless from and against any and all claims, demands,
losses, damages, liabilities, costs and expenses (including attorneys’ fees) arising out of or related to (a) Buyer’s breach of the Agreement, (b) Buyer’s negligence, misuse, alteration or improper
installation or operation of the goods, (c) Buyer’s violation of applicable laws or regulations, or (d) any infringement or alleged infringement of intellectual property rights arising from Seller’s
compliance with Buyer’s designs, specifications or instructions.
14. Security Interest; Solvency. Buyer grants Seller a first-priority purchase money security interest in all goods sold hereunder, together with all proceeds, to secure payment and performance of
Buyer’s obligations. Buyer authorizes Seller to file financing statements and other documents to perfect and maintain such security interest. Buyer represents that it is solvent and capable of
performing its obligations; Buyer’s insolvency, failure to timely pay, or other reasonable grounds for insecurity shall entitle Seller to demand adequate assurance, suspend performance, or terminate
the Agreement without liability.
15. Compliance, Permits and Safety. Buyer shall obtain, at its sole expense, all permits, licenses, inspections and approvals required for installation, operation, use or resale of the goods, and shall
ensure that the goods and any end products into which they are incorporated comply with all applicable laws, regulations, codes and standards. Buyer shall not remove or alter any safety devices,
warnings or instructions placed on the goods and shall indemnify Seller for any failure to comply with this Section.
16. Intellectual Property; Confidentiality. All inventions, designs, drawings, specifications, software, data and other intellectual property developed or provided by Seller in connection with the
Agreement (collectively, “IP”) are and shall remain Seller’s sole property. Buyer receives no license, express or implied, to any IP except the limited right to use the goods in the ordinary course of
business. Buyer shall not disclose any IP or confidential information of Seller to third parties without Seller’s prior written consent.
17. Quantities and Blanket Orders. Quantity discrepancies must be reported to Seller in writing within thirty (30) days after delivery; otherwise, delivery shall be deemed complete. For any blanket
or scheduled-release order, Buyer shall purchase the entire stated quantity; upon expiration or earlier termination, Buyer shall accept and pay for all remaining balance of goods.
18. Cancellation for Cause; Adequate Assurance. Seller may, in addition to other remedies, cancel the Agreement or suspend performance if Buyer (a) fails to timely pay any amount due, (b) otherwise
breaches the Agreement, (c) becomes insolvent or subject to bankruptcy or similar proceedings, or (d) fails to provide adequate assurance of due performance within ten (10) days after Seller’s
written demand.
19. Time to Bring Action. Any action by Buyer against Seller arising out of or relating to the Agreement must be commenced within one (1) year after the cause of action accrues, notwithstanding
any longer statute of limitations.
20. Governing Law; Forum; Waiver of Jury Trial. The Agreement shall be governed by and construed in accordance with the laws of the State of Michigan, without regard to its conflict-of-laws
principles. Any action arising out of or relating to the Agreement shall be brought exclusively in a state or federal court located in Grand Rapids, Michigan, and Buyer irrevocably submits to such
jurisdiction and waives any objection to venue or forum non conveniens. Buyer waives its right to a jury trial in any litigation arising out of or related to the agreement.
21. Entire Agreement; Amendments; No Waiver. The Agreement constitutes the entire agreement between Seller and Buyer with respect to the subject matter hereof and supersedes all prior or
contemporaneous oral or written agreements, understandings and representations. No amendment or modification shall be effective unless in a writing signed by an authorized representative of
Seller. Seller’s waiver of any breach shall not be deemed a waiver of any subsequent breach.
22. Severability. If any provision of these Terms is held invalid or unenforceable, the remaining provisions shall remain in full force and effect, and the invalid or unenforceable provision shall be
interpreted to fulfill its intended purpose to the maximum extent permitted by law. BY ACCEPTING OR PAYING FOR ANY GOODS OR SERVICES FROM SELLER, BUYER
ACKNOWLEDGES THAT IT HAS READ, UNDERSTANDS AND AGREES TO BE BOUND BY THESE ENHANCED TERMS AND CONDITIONS OF SALE.
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌
▌ ▌█▌█▌▌█▌▌ ▌▌█▌▌█▌ ▌▌█▌▌█▌ ▌█▌▌█▌▌ ▌▌█▌█▌▌ ▌▌█▌▌▌ ▌█▌█▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌

12.16.2014 - 05/21/15 JC020122

Document ID: 12911702

Page 97 of 150

Quote
Page: 1 of
2
_____________________________________________
Quote: 28527144
Sold-To Acct #: 118105
Valid From: 05/28/2026 To: 09/30/2026
PO No: BREYTON FRANKLIN
PO Date: 05/28/2026
Payment Terms: NET 25TH PROX (31)

Border States - LNG
4800 S. Canal Rd
Lansing MI 48917-9542
Phone: 517-855-2000

Created By: Jason M Mele
Tel No:
Fax No:

COLDWATER BOARD OF PUBLIC UTILITIES
180 S SPRAGUE ST
COLDWATER MI 49036

Inco Terms:
FOB SEE LINE LEVEL
Ship-to:
COLDWATER BOARD OF PUBLIC UTILITIES
180 S SPRAGUE ST
COLDWATER MI 49036

________________________________________________________________________________________________________________________
Cust Item

Item

Material
MFG - Description

Quantity

Price

Per

UoM

Value

________________________________________________________________________________________________________________________
1

000010

11,000 FT

5,542.55 / 1,000 FT
1 FT= 1
EA

60,968.05

5,699 FT

1,941.49 / 1,000 FT
1 FT= 1
EA

11,064.55

1,318.09 / 1

22,407.53

1,086.96 / 1,000 FT
1 FT= 1
EA

1,086.96

- 636ACSR-26/7 GROSBEAK
18-20 WEEK LEAD TIME
** FREIGHT ALLOWED **
2

000020

- 336.4ACSR-18/1-2080LB MERLIN
6 WEEK LEAD TIME
1 REEL X 5699'
** FREIGHT ALLOWED **
3

000030

17 EA
- SOUTHERN PINE .15 DCOI M20 WQC 50-FT CL1
2 WEEK LEAD TIME
** FREIGHT ALLOWED **

000040

1,000 FT
- NS716A07EHS 7/16" CLASS A GALV 7-STR EHS
3-5 WEEK LEAD TIME
** FREIGHT ALLOWED **

000050

3626161
12 EA
GRTM - G1104-7 ANCH 9.5IN LONG W/10IN FLIGHT
Cust Material #: 003-419-00

41.00 / 1

492.00

000060

3616407
13 EA
EMTL - 56-2 8 6INX8FT STEEL UGUARD

174.42 / 1

2,267.46

000070

3638207
445 FT
17.25 / 1
FT
PETF - P600SDR13.5 6IN SDR 13.5 ROL PIPE R445FT
FOR PRODUCTION - EST SHIP 10 - 12 WEEKS ARO - EMPTY DUCT - 25 x 20' JOINTS

7,676.25

Page 98 of 150

Border States - LNG
4800 S. Canal Rd
Lansing MI 48917-9542
Phone: 517-855-2000

Quote
Page: 2 of
2
_____________________________________________
Quote: 28527144
Sold-to Acct #: 118105
Valid From: 05/28/2026 To: 09/30/2026

________________________________________________________________________________________________________________________
Cust Item

Item

Material
MFG - Description

Quantity

Price

Per

UoM

Value

________________________________________________________________________________________________________________________
10

000090

2,000 EA
35,892.47 / 1,000 EA
71,784.94
- 500 CU 15KV 220M/133% EPR CTS PVC MV105
STOCK IN PHILADELPHIA BY PRIORITY WIRE QUOTING AS ALTERNATE NON REFUNDABLE NON
RETURNABLE

________________________________________________________________________________________________________________________
Total $
State Tax $
County Tax $
Local Tax $
Other Tax1 $
Other Tax2 $
Other Tax3 $
Tax Subtotal $

177,747.74
0.000 %
0.000 %
0.000 %
0.000 %
0.000 %
0.000 %
0.000 %

0.00
0.00
0.00
0.00
0.00
0.00

Net Amount $
To access Border States Terms and Conditions of Sale, please go to
https://www.borderstates.com
The quoted sales tax is an estimate only based upon the information
provided in this quote and will be finalized at the time of Invoice
based upon the material purchased, quantity purchased, and delivery
location.
Shipping and handling fees in this quote are an estimate only and will
be finalized at the time of Invoice.

All clerical errors contained herein are subject to correction. In the event of any cost or price
increases from manufacturers or other suppliers, caused by, but not limited to, currency fluctuations,
raw material or labor prices, fuel or transportation cost increases, and any import tariffs, taxes,
fees, or surcharges, Border States reserves the exclusive right to change its pricing at the time of
shipping and will provide notice of any such change to its customers prior to costs being incurred.

0.00

177,747.74

Page 99 of 150

QUOTE
ORDERED BY

Anixter Inc.
,
Phone: (317) 622-9108
Fax:

CUST #:

110102

BILL TO:

CITY OF COLDWATER

SHIP TO:

QUOTE DATE

QUOTE NO.

08/24/26

6802622-00

P.O. DATE

P.O. NUMBER

PAGE NO.

08/24/26

QUOTE

1 of 3

SALES REP

TAKEN BY

FREIGHT OUT

2140

MHAY

COLDWATER BD OF PUBLIC UTILITI

COLDWATER BD OF PUBLIC WORKS

180 S SPRAGUE ST

ONE GRAND STREET

COLDWATER, MI 49036

INSTRUCTIONS

SHIP POINT

VIA

Anixter c/o Wesco - MGRE/2
LINE

PRODUCT AND DESCRIPTION

ORDERED

Best Way

SHIPPED

TERMS

Net 30

SHIPPED

PRICE

NET AMOUNT

11000

3.42

37620.00

19950

1.51

30124.50

1254.35

21323.95

NO.

QUOTE EXPIRATION DATE 9/11/26
1 636-26/7

11000

ACSR/GA2, 636-26/7, Al-1350, 121.6 GROSBEAK
MANUFACTURER: CME
LEAD TIME 18-20 WEEKS
2 336.4-18/1

19950

ACSR/GA2, 336.4-18/1, Al -1350, 136.7 MERLIN RUS
MANUFACTURER: CME
LEAD TIME 14-16 WEEKS
3 CLASS 1, 50FT

each

1000

1.09

1090.00

each

394.99

9874.75

each

5377.68

16133.04

Non Stock
MANUFACTURER: BRIDGEWELL
Poles to be:
Southern Pine Per ANSI 05.1
Treated DCOI .15 Per AWPA Specs.
RUS M-20 Framed
WQC Inspected
Delivered and boom unloaded on site in Coldwater, MI
LEAD TIME: DELIVER WITHIN 7-10 DAYS FROM TIME OF ORDER
4 7/16"7WA
MANUFACTURER: BEKAERT
EST LEAD TIME 3-4 WEEKS
5 D6634
ANC MH D6 42X10-12
MANUFACTURER: MACLEAN
STD PACK QTY 25 - QUOTE INCREASED TO MEET STD PACK QTY
LEAD TIME 3-5 WEEKS
6 L16SLSH1123C3-1

LINEBOSS 15KV 600A ANSI C37.30 110 KV BIL
MANUFACTURER: MACLEAN - SPEC SHEET ATTACHED TO EMAIL
LEAD TIME: 6-8 WEEKS
FULL PRODUCT DESCRIPTION:
LINEBOSS 15KV 600A ANSI C37.30
110 KV BIL SILICONE STN POST
INSULATORS, 900A AMPRUPTER
Continued
All sales are subject to the Anixter Terms & Conditions of Sale found at www.anixter.com/termsandconditions. Product safety data sheets may be found on the same website.
Wesco may charge you storage and transportation fees if you do not take possession or accept delivery of the above products within ninety (90) days or agreed upon time from such
products being available for delivery or pick-up.
BY ACCEPTING THIS QUOTE, YOU AGREE THE WESCO TERMS & CONDITIONS PUBLISHED AT WWW.WESCO.COM/TERMSOFSALE ARE EXPRESSLY INCORPORATED
INTO AND GOVERN THIS TRANSACTION. Storage & transport fees may apply if delivery isn't accepted w/in 90 days of availability. Price subject to change based on duties, freight,
tariffs, or supplier increases.

Page 100 of 150

QUOTE
ORDERED BY

Anixter Inc.
,
Phone: (317) 622-9108
Fax:

CUST #:

110102

BILL TO:

CITY OF COLDWATER

SHIP TO:

QUOTE DATE

QUOTE NO.

08/24/26

6802622-00

P.O. DATE

P.O. NUMBER

PAGE NO.

08/24/26

QUOTE

2 of 3

SALES REP

TAKEN BY

FREIGHT OUT

2140

MHAY

COLDWATER BD OF PUBLIC UTILITI

COLDWATER BD OF PUBLIC WORKS

180 S SPRAGUE ST

ONE GRAND STREET

COLDWATER, MI 49036

INSTRUCTIONS

SHIP POINT

VIA

Anixter c/o Wesco - MGRE/2
LINE

PRODUCT AND DESCRIPTION

ORDERED

Best Way

SHIPPED

TERMS

Net 30

SHIPPED

PRICE

NET AMOUNT

each

176.35

352.70

216

86.96

18783.36

3600

8.05

28980.00

2000

37.31

74620.00

NO.

LOADBREAK DEVICE,
HORIZONTAL
STEEL XARM, 24" POLE
CLEARANCE
RECIPROCATING HANDLE, QUAD 1
1" RND FG CONTROL ROD, 30 FT
ARRESTOR BKTS FOR 6, LIFTING
EYE (1X).
DWG 9434-5 R02, 9240B R02,
7 883
AL LOOP COMP SPLICE 715-800 12-3/4
LEAD TIME 48-50 WEEKS
AWAITING ALTERNATE OPTION FROM 3M
8 PE-6UG10S
6" X 8' PLASTIC UGUARD
QTY QUOTED 13 PCS (13 X 8' = 104')
LEAD TIME 4-6 WEEKS
9 2051518710

3600

6" /SDR-13.5 /REGULAR / SMOOTH-WALL /RED/RED
MANUFACTURER: DURA-LINE
RED 6" MOQ IS 3600 - QUOTE INCREASED TO REFLECT MOQ
8 REELS X 450'
FULL PRODUCT DESCRIPTION:
6" /SDR-13.5 /Regular /Smooth-Wall /Red
/Red /No Lube /Empty /Ink Jet /Standard Print
/Steel /SR 120x45 Wide /450
No. of Reels: 8
LEAD TIME 49 DAYS ARO TO SHIP FIRST TRUCK ONLY
REMAINER TO FOLLOW THEREAFTER IN 2-3 DAYS INCREMENTS UNTIL
COMPLETE
10 140-23-9287

2000

1/C 500 CLASS B COPPER C-RD-SS- 220 OKOGUARD
MANUFACTURER: OKONITE
FULL PRODUCT DESCRIPTION:
1/C 500 CLASS B COPPER C-RD -SS- 220 OKOGUARD EPR - 024 SC
EPR - 18 X .0953 COPPER CONC WIRES (THIRD NEUTRAL) - 050
Continued
All sales are subject to the Anixter Terms & Conditions of Sale found at www.anixter.com/termsandconditions. Product safety data sheets may be found on the same website.
Wesco may charge you storage and transportation fees if you do not take possession or accept delivery of the above products within ninety (90) days or agreed upon time from such
products being available for delivery or pick-up.
BY ACCEPTING THIS QUOTE, YOU AGREE THE WESCO TERMS & CONDITIONS PUBLISHED AT WWW.WESCO.COM/TERMSOFSALE ARE EXPRESSLY INCORPORATED
INTO AND GOVERN THIS TRANSACTION. Storage & transport fees may apply if delivery isn't accepted w/in 90 days of availability. Price subject to change based on duties, freight,
tariffs, or supplier increases.

Page 101 of 150

QUOTE
ORDERED BY

Anixter Inc.
,
Phone: (317) 622-9108
Fax:

CUST #:

110102

BILL TO:

CITY OF COLDWATER

SHIP TO:

QUOTE DATE

QUOTE NO.

08/24/26

6802622-00

P.O. DATE

P.O. NUMBER

PAGE NO.

08/24/26

QUOTE

3 of 3

SALES REP

TAKEN BY

FREIGHT OUT

2140

MHAY

COLDWATER BD OF PUBLIC UTILITI

COLDWATER BD OF PUBLIC WORKS

180 S SPRAGUE ST

ONE GRAND STREET

COLDWATER, MI 49036

INSTRUCTIONS

SHIP POINT

VIA

Anixter c/o Wesco - MGRE/2
LINE

PRODUCT AND DESCRIPTION

ORDERED

SHIPPED

Best Way

TERMS

Net 30

SHIPPED

PRICE

NET AMOUNT

2000

13.48

26960.00

each

109.20

218.40

NO.

OKOLENE PE W/3 RED STRIPES - SEQ PRINT - 15KV UL MV-90
SERIAL NUMBER = 35558
1 REEL X 2000 66X36X36 NR
LEAD TIME 10-12 WEEKS
11 162-23-3093

2000

WIRE 500MCM AL 37STR 15KV 220M EPR 1/3 NEUT
OKONITE ALUMINUM ALTERNATIVE TO THE COPPER OKONITE PRODUCT
QUOTED ON LINE 11 OF QUOTE - SPEC LINK INCLUDED IN EMAIL.
FULL PRODUCT DESCRIPTION:
1/C 500 37X ALUMINUM FILLED STRAND -SS- 220 OKOGUARD EPR 040 SC EPR - 16 X #12 COPPER CONC WIRES (THIRD NUETRAL) 050 OKOLENE PE W/3 RED STRIPES - SEQ PRINT - 15KV
1 REEL @ 2000 66X36X36 LW
LEAD TIME 6-8 WEEKS
12 56-2BC14

6" STEEL ADAPTER
LEAD TIME:3-4 WEEKS, ARO
12 Lines Total

Qty Shipped Total

39815

Total

266080.70

Invoice Total

266080.70

Last Page
All sales are subject to the Anixter Terms & Conditions of Sale found at www.anixter.com/termsandconditions. Product safety data sheets may be found on the same website.
Wesco may charge you storage and transportation fees if you do not take possession or accept delivery of the above products within ninety (90) days or agreed upon time from such
products being available for delivery or pick-up.
BY ACCEPTING THIS QUOTE, YOU AGREE THE WESCO TERMS & CONDITIONS PUBLISHED AT WWW.WESCO.COM/TERMSOFSALE ARE EXPRESSLY INCORPORATED
INTO AND GOVERN THIS TRANSACTION. Storage & transport fees may apply if delivery isn't accepted w/in 90 days of availability. Price subject to change based on duties, freight,
tariffs, or supplier increases.

Page 102 of 150

Memo
To:

President Stevens and Members of the Board of Directors

From:

Tom Eldridge, Finance Director

Date:

August 24, 2026

Re:

MERS Health Care Savings Program (HCSP) Participation Agreement

Attached is an amended and restated Participation Agreement with the Municipal
Employees’ Retirement System (MERS). Staff is recommending an update to the Health
Care Savings Program (HCSP) for our two CBPU divisions.
The HCSP is an employer-sponsored program that provides a tax-free medical savings
account specifically designed to help employees cover post-employment medical expenses
and health insurance premiums. It functions as an invested account that grows taxsheltered, allowing participants, their spouses, and dependents to pay for qualified
medical costs tax-free after separating from service.
Currently, the CBPU funds HCSP accounts three ways:
1. Health Insurance Opt Out: Employees hired after January 2012 who elect to
opt out of the City’s health insurance plan because they have other group
coverage available receive $2,400 paid into a MERS Health Care Savings
Program (HCSP).
2. Carryover and Payout: Employees who carry forward any unused hours of
Personal Time Off (PTO) above 240 as of December 31 of each year receive
payment for those hours paid into a MERS Health Care Savings Program (HCSP).
3. Separation of Employment: Employees who provide at least two weeks’ notice
before separating service receive payment of their accumulated Personal Time
Off (PTO) paid into a MERS Health Care Savings Program (HCSP).

Page 103 of 150

Since the CBPU implemented the HCSP back in 2012, MERS has added a 457 as another
option for employers to direct employee leave conversion lump sums (options 2 and 3
above). Therefore, staff is recommending updating the MERS Health Care Savings Program
(HCSP) Participation Agreement allowing eligible employees the choice to elect a portion
of, or all of their leave conversion lump sums, to a MERS 457 Plan if they so choose.
Therefore, I am requesting the Board consider adoption of Resolution No. 26-03 approving
entering into the amended and restated Participation Agreement with MERS, Agreement
No. A26-31.

Page 104 of 150

RESOLUTION NO. 26-03
COLDWATER BOARD OF PUBLIC UTILITIES
A RESOLUTION TO APROVE THE AMENDED AND RESTATED
MERS HEALTH CARE SAVINGS PROGRAM PARTICIPATION AGREEMENT
Minutes of a regular meeting of the Coldwater Board of Public Utilities of the City of
Coldwater, County of Branch, State of Michigan (the “CBPU”), held on September 2, 2026, at
5:00 p.m., prevailing Eastern Time.
PRESENT:

Members:

ABSENT:

Members:

The following preamble and resolution were offered by Member
and seconded by Member
:

WHEREAS, in 2012, the CBPU implemented a Health Care Savings Program through the
Municipal Employees' Retirement System (the "HCSP") that provides a tax-free medical savings
account specifically designed to help employees cover post-employment medical expenses and
health insurance premiums; and
WHEREAS, the CBPU currently directs all leave conversion contributions for eligible
employees as compensation into this tax-free medical savings account, meaning unused paid time
off is converted into payment into the HCSP account; and
WHEREAS, MERS permits leave conversion contributions to also be transferred into an
existing pre-tax 457 retirement account, which would not limit use of those funds for medical
expenses only upon;
WHEREAS, the CBPU would like to afford employees the option to choose whether leave
conversion contributions are allocated to the HCSP account or 457 account by amending the
current plan;
NOW THEREFORE BE IT RESOLVED, the Coldwater Board of Public Utilities hereby
adopts Resolution No. 26-03 to enter into the Amended and Restated MERS Health Care Savings
Program Participation Agreement No. A26-31 and authorizes execution of said agreement.
AYES:
NAYS:
RESOLUTION DECLARED ADOPTED
__________________________________________
Nicole R. Luce, Secretary
Coldwater Board of Public Utilities

Page 105 of 150

I, Nicole Luce, the Secretary of the Coldwater Board of Public Utilities Board of Directors,
hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Board
of Directors of the Coldwater Board of Public Utilities, County of Branch, State of Michigan, at a
regular meeting held on September 2, 2026, and that said meeting was conducted and public notice
of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being
Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will
be or have been made available as required by said Act.

__________________________________
Nicole R. Luce, Secretary
Coldwater Board of Public Utilities

Page 106 of 150

AGREEMENT NO. A26-31

MERS Health Care Savings Program (HCSP)
Participation Agreement
1134 Municipal Way Lansing, MI 48917 | 800.767.6377

mersofmich.com

EMPLOYER INFORMATION
Municipality Name: Coldwater Board of Public Utilities
Municipality Address:
Street:

1 Grand Street

Zip: 49036

City: Coldwater
Municipality Phone: (517) 279-9531
Plan Number:

6312031-01, 6312031-02

Municipality Number: 1203
Reporting Unit:

Payroll Frequency: Every Other Week
If Other is selected, provide details here:

II. EFFECTIVE DATE
New Plan
Effective Date:
Amended Plan
This agreement is a substitution and amendment of an existing MERS Health Care Savings Program.
Note: This agreement only reflects changes to the plan.
Effective Date: 10/01/2026

III. PLAN ELIGIBILITY
A participating Employer may cover all of its employee groups, bargaining units, or personnel/ employee
classifications (“Covered Group”) in the same Health Care Savings Program plan. Contributions shall
be made on the same basis within each Covered Group according to the contribution details
within the Contribution Addendum for MERS HCSP (MD-170b), remitted as directed by MERS. Only Employees
of a “municipality” may be covered by this Health Care Savings Program Participation Agreement.
Independent contractors may not participate in the Health Care Savings Program. This agreement
encompasses the following group(s):
Covered Employee Groups (Name(s) of HCSP covered groups):

This plan will be named:
Note: To maintain the tax-favored status of the employer’s Health Care Savings Program and to
comply with federal law, the Employer may not provide eligibility rules or benefit provisions to highlycompensated employees that are more favorable than those provided to non highly-compensated
employees. Contact your MERS representative with questions.
Form MD-170 (version 2026-01-14)

Page 1 of 3

Page 107 of 150

MERS HCSP Participation Agreement

Plan Number:

6312031-01, 6312031-02

Probationary Period (Note: Vesting begins with Date of Hire regardless of the selection below.)
No probationary period. Contributions begin with date of hire, at which point, all wages and
associated contributions must be submitted to MERS
Contributions will begin after the probationary period has been satisfied. Probationary periods
are allowed in one-month increments, no longer than 12 months. Participant wages must be
reported to MERS from the time of hire, including during the probationary period.
Probationary months:

IV. VESTING
Vesting Schedule
Vesting in employer contributions will occur on the following schedule (check one below):
Immediate

% Vested

Years of Service

Cliff Vesting – Fully vested after a specific number of
whole years.
Years:
Graded Vesting – Employers can select the percentage of
vesting with the corresponding whole years of service. (Fill
out the table provided.)
Note: All mandatory pre-tax employee contributions are
immediately 100% vested.

FORFEITURES
1. Forfeiture Provisions
Upon separation from service with the Employer, prior to meeting the required vesting schedule set
out above, or in the event a Participant dies without Dependent(s) and/or a named Beneficiary, a
Participant’s account assets shall:
Remain in the HCSP sub-trust to be reallocated among all Plan participants equally
Remain in the HCSP sub-trust to be used to offset future Employer Contributions
Be transferred to the Retiree Health Funding Vehicle (RHFV). Plan Number:

VI. APPOINTING MERS AS THE PLAN ADMINISTRATOR
The Employer hereby agrees to the provisions of this MERS HCSP Participation Agreement and appoints
MERS as the Plan Administrator pursuant to the terms and conditions of the Plan. The Employer
also agrees that in the event of any conflict between the MERS Plan Document and the MERS HCSP
Participation Agreement, the provisions of the Plan Document control.

Form MD-170 (version 2026-01-14)

Page 2 of 3

Page 108 of 150

MERS HCSP Participation Agreement

Plan Number:

6312031-01, 6312031-02

VII. MODIFICATION OF THE TERMS OF THE ADOPTION AGREEMENT
If the Employer desires to amend any of its elections contained in this Adoption Agreement, including
attachments, the Governing Body or Chief Judge, by resolution or official action accepted by MERS,
must adopt a new Adoption Agreement. The amendment of this Agreement is not effective until
approved by MERS.

VIII. ENFORCEMENT
1. This Participation Agreement may be terminated only in accordance with the MERS Health Care
Savings Program Plan Document.
2. The Employer hereby agrees to the provisions of the MERS Health Care Savings Program Plan
Document.
3. The employer hereby acknowledges it understands that failure to properly fill out this Participation
Agreement may result in the ineligibility of the program.

IX. EXECUTION
Authorized Designee of Governing Body of Municipality or Chief Judge of Court
This Adoption Agreement is hereby approved by (municipality/court):
Coldwater Board of Public Utilities

Dated (DD/MM/YYYY):
Authorized signature:
Name (printed):
Title:
Approved by the Municipal Employees’ Retirement System of Michigan
Dated (DD/MM/YYYY):
Authorized MERS Signature:

Form MD-170 (version 2026-01-14)

Page 3 of 3

Page 109 of 150

Contribution Addendum to the
MERS Health Care Savings Program (HCSP)
1134 Municipal Way Lansing, MI 48917 | 800.767.6377

mersofmich.com

This is an addendum to the Health Care Savings Program Participation Agreement completed by the following
municipality.
Municipality Name: Coldwater Board of Public Utilities
Plan Number:

6312031-01, 6312031-02

The details below apply to

ALL covered employees –OR– a specific group of

covered employees (specify here):

Contributions (Choose Active Participant -OR- Retiree)
Active Participant Contributions (If Active, select one or more below)
1

Basic Employer Before-Tax Contributions
Before-tax employer contributions may be made as a % of salary and/or by a specified
dollar amount. Identify below the basic employer contribution formula to be applied to the
covered groups within the Health Care Savings Program identified in this Agreement.
Contribution Structure (Specify $ or %. If you use %, include a basis for contribution.
For example, 3% of base wages.):

Per Pay
Twice
Quarterly
Monthly
Annually
a Year
Period

Contribution Frequency:
2

Mandatory Salary Reduction (Before-Tax) Contributions
Mandatory before-tax employee contributions, which are made as a percentage of salary or
a specific dollar amount, shall be made as follows:
Contribution Structure (Specify $ or %. If you use %, include a basis for contribution.
For example, 3% of base wages.):
Contribution Frequency: Contributions will be made in accordance with the payroll
frequency identified under Employer Information.

Form MD-170b (version 2026-01-08)

Page 1 of 2

Page 110 of 150

Contribution Addendum to the MERS HCSP
3

Plan Number:

6312031-01, 6312031-02

Mandatory Leave Conversion (Before-Tax) Contributions
These shall be made representing a mandatory conversion of accrued leave (including,
but not limited to vacation, holiday, sick leave, or severance) to a cash contribution. These
contributions may be calculated as a percentage of accrued leave or a specific dollar amount
representing the accrued leave. They may be made on an annual basis, at separation, or
other time as the Employer indicates.
Note: Leave conversion shall not permit employees the option of receiving cash in lieu of
employer contributions. Contributions below must be contributed to the HCSP.
Check here if the covered employee group has the option to direct any/all leave
conversion lump sum to an existing MERS 457 Program.
Check one or more: Enter a Timeframe (annual date or X weeks prior to termination),
Percentage, and Leave Type (sick, vacation, etc) for applicable scenarios.
Timeframe: 12/31 - Annually

Percentage: 100 % Leave Type: PTO over 240 hours

Timeframe:

Percentage:

% Leave Type:

Timeframe:

Percentage:

% Leave Type:

Timeframe:

Percentage:

% Leave Type:

Retiree Contributions
Employer contributions may be made according to any frequency. Identify below the
contribution formula or amount that will apply to all in this covered group.
Note: If this contribution is selected, Sections 1, 2, and 3 above do not apply.
Contribution Structure: $
Contribution Frequency: Monthly

Form MD-170b (version 2026-01-08)

Page 2 of 2

Page 111 of 150

Memo
To:

President Stevens and Members of the Board of Directors

From: Tom Eldridge, Finance Director
Date:

August 26, 2026

Re:

Nationwide 457(b) Deferred Compensation Plan

A 457(b) deferred compensation plan is a type of defined contribution plan that allows for
voluntary tax-deferred contributions for the purposes of funding employee retirement
accounts. The employees of the Coldwater Board of Public Utilities have the option to
defer a portion of their salary to MERS, MissionSquare or Nationwide via payroll to fund a
457(b) Plan.
Staff recently learned all of the above-mentioned plans currently accept post-tax (ROTH)
contributions with the exception of Nationwide. To be consistent, and have all plan
administrators allow employees the option to defer both pre-tax and post-tax 457(b)
contributions, staff is recommending amending the Nationwide contract.
Therefore, I am requesting the Board consider adoption of Resolution No. 26-04 and
authorize execution of the amended Adoption Agreement with Nationwide Financial
Services, Inc., Agreement No. 26-32.

Page 112 of 150

COLDWATER BOARD OF PUBLIC UTILITIES 457(B) DEFERRED COMPENSATION
PLAN
457(b) Governmental AA V2
Contract Number – 0037427001
Plan Document Summary
Prepared as of 8/25/2026
This Plan Document Summary (“Summary”) is intended to provide you with a high-level overview of the major features of your plan
based on the most recently drafted plan document in our files. The Summary is not intended to replace your plan document or Summary
Plan Description (SPD). If this Summary describes any provisions of your plan that have not been adopted (including provisions in an
amendment to the plan that has not been signed), those provisions will not be operational until the plan or amendment has been signed
and dated. Finally, if the provisions described in this Summary and the plan document or SPD conflict, the provisions of the plan
document and SPD govern.
INDEPENDENT CONTRACTORS:

EMPLOYER/PLAN INFORMATION
[AA §1 / AA §2]

Deferrals
EFFECTIVE DATE OF PLAN:
 Plan restatement effective: August 25, 2026
 Original effective date: August 18, 1993

Independent Contractors
may participate

ER Contributions

Match

No Employer Contributions

No Matching Contributions

MINIMUM AGE AND SERVICE
[AA §4]

EMPLOYER INFORMATION
Name:
Coldwater Board of Public Utilities, MI
Address:
1 Grand St
Coldwater, Michigan 49036-1620
Phone: 517-279-6924
EIN:
38-6004227

Deferrals

ER Contributions

Minimum Age: None

No Employer Contributions

Match
No match

Minimum Service:
None
Service Counting
Method: Equivalency
Method for Employees
for whom hourly records
not maintained

PLAN ADMINISTRATOR: Employer
EMPLOYER TAX YEAR END: December 31
FICA REPLACEMENT PLAN: No

ENTRY DATES
[AA §4-2]

PLAN YEAR: Calendar Year
TRUSTEE: No Trustee. Plan is funded with custodial accounts, annuity
contracts and/or insurance contracts.

Deferrals

ER Contributions

Match

PLAN COMPENSATION:
No exclusions

PLAN COMPENSATION:
No Employer contributions

PLAN COMPENSATION:
No match

COMPENSATION
PERIOD: Plan Year

No match

CATCH-UP CONTRIBUTIONS: Yes
ROTH CONTRIBUTIONS: Yes
IN-PLAN ROTH CONVERSIONS: Yes
EMPLOYER CONTRIBUTIONS
[AA §6]

COMPENSATION ONLY
WHILE PARTICIPANT:
No

NO EMPLOYER CONTRIBUTIONS

EXCLUDED EMPLOYEES
[AA §3]

 Other: Part-time
Employees who
normally work less than
40 hours per week and
Leased Employees.

No Employer Contributions

Match

SALARY DEFERRALS
[AA §6A]

TOTAL COMPENSATION: W-2 Compensation

Deferrals

ER Contributions

Entry Dates: Immediate

COMPENSATION
[AA §5]

Following Employees
excluded:

Deferrals

ER Contributions
No ER contributions

Match
No match

MATCHING CONTRIBUTIONS
[AA §6B]
NO MATCHING CONTRIBUTIONS
RETIREMENT AGE AND DISTRIBUTIONS
[AA §7 / AA §9]
NORMAL RETIREMENT AGE: Participant may designate a Normal
Retirement Age that is between age 65 and 70 ½.

Page 113 of 150

COLDWATER BOARD OF PUBLIC UTILITIES 457(B) DEFERRED COMPENSATION PLAN
457(b) Governmental AA V2
0037427001
Plan Document Summary
NORMAL RETIREMENT AGE FOR QUALIFIED POLICE:
Participant may designate a Normal Retirement Age that is between age 40
and 70 ½.
NORMAL RETIREMENT AGE FOR QUALIFIED
FIREFIGHTERS: Participant may designate a Normal Retirement Age
that is between age 40 and 70 ½.
PERMISSIBLE DISTRIBUTION EVENTS:





LOAN POLICY
[APPENDIX B]
LOANS: Not permitted
ADMINISTRATIVE ELECTIONS
[APPENDIX C]
ROLLOVERS: Yes

Deferrals

ER Contributions

Match

Age 59.5
Unforeseeable
Emergency
Qualified Birth or
Adoption

No Employer Contributions

No Matching Contributions

DEFAULT QDRO PROCEDURES APPLY: No
PARTICIPANT DIRECTION: Allowed from all Accounts

LIMITATIONS ON IN-SERVICE DISTRIBUTIONS:
 Participant may not take a distribution after termination of employment
for:
o Unforeseeable Emergency Distributions
o Qualified Birth or Adoption Distributions
DISTRIBUTIONS OF SMALLER AMOUNTS:
 Participant may receive distribution of smaller amounts as described
under the Plan
FORM OF DISTRIBUTION UPON TERMINATION:
 Lump sum
 Partial lump sum
 Installments for requirement minimum distributions only
 Repetitive Payments
TIMING OF DISTRIBUTIONS: Within a reasonable time following an
event, such as termination
INVOLUNTARY CASH-OUT THRESHOLD: $1,000
AUTOMATIC ROLLOVER RULES: Do not apply to Cash-Outs less
than $1,000
SPOUSAL CONSENT: Not required under the Plan
BENEFICIARY PROVISIONS: To the extent a Beneficiary has not
been named by the Participant to receive all of any portion of the deceased
Participants death benefit, such amount shall be distributed to the
Participants surviving Spouse.If the Participant does not have a surviving
Spouse, distribution will be made to the Participants surviving children
(including legally adopted children, but not including step-children) in
equal shares by right of representation (one share for each surviving child
and one share for each child who predeceases the Participant with living
descendants).If the Participant has no surviving children, distribution will
be made to the Participants surviving parents in equal shares. If the
Participant has no surviving parents, distribution will be made to the
Participants estate.
DIVORCE OF SPOUSE: If the Participant and Spouse are divorced, the
designation of the Spouse as Beneficiary under the Plan will be
automatically rescinded
MISCELLANEOUS PROVISIONS
[AA §10]
Deferrals
VALUATION DATE:
Daily

ER Contributions

Match

VALUATION DATE: No
ER contributions

VALUATION DATE: No
match

Prepared as of August 25, 2026

Page 2

Page 114 of 150

RESOLUTION NO. 26-04
A RESOLUTION TO APPROVE ADOPTION AGREEMENT TO
AMEND EXISTING NATIONWIDE GOVERNMENTAL 457(b) PLAN
Minutes of a regular meeting of the Coldwater Board of Public Utilities of the City of
Coldwater, County of Branch, State of Michigan (the “CBPU”), held on September 2, 2026, at
5:00 p.m., prevailing Eastern Time.
PRESENT:

Members:

_________________________________________

ABSENT:

Members:

_________________________________________

The following preamble and resolution were offered by Member _________, and seconded
by Member __________:
WHEREAS, a 457(b) deferred compensation plan is a type of defined contribution plan
that allows for tax-deferred contributions for the purposes of funding an employee retirement
account; and
WHEREAS, the Coldwater Board of Public Utilities adopted a 457(b) Deferred
Compensation Plan with PEBSCO, now known as Nationwide, on August 18, 1993 that allows for
employees to defer a portion of their salary into this type of retirement account; and
WHEREAS, the 1993 plan did not contemplate Roth deferral which would allow an
employee to pay taxes upon contribution and not when withdrawn later in retirement; and
WHEREAS, the CBPU wishes to update its 457(b) plan to allow employees to select Roth
deferral if desired;
NOW, THEREFORE, BE IT RESOLVED, the Coldwater Board of Public Utilities hereby
adopts Resolution No. 26-04 to approve the 457(b) Plan Adoption Agreement and authorize the
Utility Director to execute required documents.
AYES:

___________________

NAYS:

___________________

RESOLUTION DECLARED ADOPTED.

_________________________________
Nicole R. Luce, Secretary
Coldwater Board of Public Utilities

Page 115 of 150

I, Nicole Luce, the Secretary of the Coldwater Board of Public Utilities, hereby certify that
the foregoing is a true and complete copy of a resolution adopted by the Board of Directors of the
Coldwater Board of Public Utilities, County of Branch, State of Michigan, at a regular meeting
held on September 2, 2026, and that said meeting was conducted and public notice of said meeting
was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public
Acts of Michigan, 1976, as amended and that the minutes of said meeting were kept and will be
or have been made available as required by said Act.

_________________________________
Nicole R. Luce, Secretary
Coldwater Board of Public Utilities

Page 116 of 150

AGREEMENT NO. A26-32
Nationwide Financial Services, Inc.
GOVERNMENTAL 457(b) PLAN
ADOPTION AGREEMENT
By executing this Governmental 457(b) Plan Adoption Agreement (the "Agreement"), the undersigned Employer agrees to establish or
continue a 457(b) Plan for its Employees. The Plan adopted by the Employer consists of the Governmental 457(b) Basic Plan Document
(the "BPD") and the elections made under this Agreement (collectively referred to as the "Plan"). An Employer may jointly co-sponsor
the Plan by signing a Participating Employer Adoption Page, which is attached to this Agreement. This Plan is effective as of the
Effective Date identified on the Signature Page of this Agreement.
In completing the provisions of this Adoption Agreement, unless designated otherwise, selections under the Deferral column apply to all
Salary Deferrals (including Roth Deferrals and Catch-Up Contributions).
[Note: Certain vendor agreements associated with the Plan may restrict the application of certain Plan provisions. Additionally, some
State and local laws may restrict the election of certain provisions under the Plan. Please consult with legal counsel to assess the impact
of State laws, local laws and/or applicable vendor agreements on the Plan.]
SECTION 1
EMPLOYER INFORMATION
1-1

EMPLOYER INFORMATION.
Name: Coldwater Board of Public Utilities, MI
Address: 1 Grand St
City, State, Zip Code: Coldwater, Michigan 49036-1620
Telephone: 517-279-6924

1-2

EMPLOYER IDENTIFICATION NUMBER (EIN). 38-6004227

1-3

TYPE OF EMPLOYER. (Optional)
[Note: To adopt this Plan, the Employer must be a State, political subdivision of a State, or any agency or instrumentality of a
State or political subdivision of a State, as provided under Code §457(e)(1)(A). A non-governmental tax-exempt organization, as
described under Code §457(e)(1)(B), may not adopt this Plan.]
 (a)
State
 (b)
Political Subdivision of a State
 (c)
Agency or Instrumentality of a State
 (d)
Other governmental entity: (Describe)

1-4

EMPLOYER’S TAX YEAR END. (Optional) The Employer’s tax year ends December 31

1-5

RELATED EMPLOYERS. (Optional) List any Related Employers. A Related Employer must execute a Participating Employer
Adoption Page for Employees of that Related Employer to participate in this Plan.

SECTION 2
PLAN INFORMATION
2-1

PLAN NAME. Coldwater Board of Public Utilities 457(b) Deferred Compensation Plan
Original Effective Date: August 18, 1993
Restatement Effective Date: August 25, 2026
Plan identifier (optional):

2-2

TYPE OF PLAN. This Plan is a Governmental 457(b) Plan.


The Plan is intended to be a FICA Replacement Plan (as defined under Section 3.08 of the BPD).

Page 117 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 2 – Plan Information

2-3

TYPE OF CONTRIBUTIONS. (Check all that apply.)
 (a)
 (b)
 (c)
 (d)

2-4

PLAN YEAR.
 (a)
 (b)
 (c)

2-5

Calendar year.
The 12-consecutive month period ending on
Other:

each year.

PLAN ADMINISTRATOR.
 (a)
 (b)

2-6

Salary Deferral Contributions
Employer Matching Contributions
Employer Contributions
Rollover Contributions

The Employer identified in AA §1-1.
Name:
Address:
Telephone:

FROZEN PLAN. Check this AA §2-6 if the Plan is a frozen Plan to which no contributions will be made. (See Section 3.01(c) of
the BPD).

This Plan is a frozen Plan effective
[Note: As a frozen Plan, the Employer will not make any contributions with respect to Plan Compensation earned after such date
and no Participant will be permitted to make any contributions to the Plan after such date. In addition, no Employee will become
a Participant after the date the Plan is frozen.]

2-7

DEFINITION OF DISABLED. An individual is considered Disabled for purposes of applying the provisions of this Plan if:
 (a)
 (b)
 (c)

The individual is covered by the Employer’s disability insurance plan and is determined to be disabled under such plan.
The individual is determined to be disabled by the Social Security Administration under Section 223(d) of the Social
Security Act for purposes of determining eligibility for Social Security benefits.
The Plan Administrator determines an individual is unable to engage in any substantial gainful activity by reason of a
medically determinable physical or mental impairment that can be expected to result in death or which has lasted or can
be expected to last for a continuous period of not less than 12 months. The permanence and degree of such impairment
shall be supported by medical evidence. The Plan Administrator may establish reasonable procedures for determining
whether a Participant is Disabled.

[Note: An Employer may elect any or all of the elections above. If more than one is selected, the hierarchy for determining
whether an individual is considered Disabled is in the order listed above, unless described otherwise under separate
administrative procedures or as described below.]
 (d)
Alternative definition of Disabled:
[Note: Any alternative definition described in this subsection (d) will apply uniformly to all Participants under the Plan.
The Employer may describe different definitions of Disabled for different purposes under the plan.]

SECTION 3
ELIGIBLE EMPLOYEES
3-1

ELIGIBLE EMPLOYEES. In addition to the Employees identified in Section 2.02 of the BPD, the following Employees are
excluded from participation under the Plan with respect to the contribution source(s) identified in this AA §3-1. (See Sections
2.02(d) and (e) of the BPD for rules regarding the effect on Plan participation if an Employee changes between an eligible and
ineligible class of employment.)
Deferral

Match



(a) No exclusions.



(b) Collectively Bargained Employees (as defined in Section 1.11 of the BPD),
unless the Collective Bargaining Agreement provides otherwise.

Page 118 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 3 – Eligible Employees

3-2

Deferral

Match



(d) Employees who normally work less than



(e) Employees eligible for a 401(k), a 403(b) plan or another 457(b) plan
sponsored by the Employer.
(f) Part-Time Employees (as defined in Section 1.39 of the BPD).



(g) Seasonal Employees (as defined in Section 1.57 of the BPD).



(h) Temporary Employees (as defined in Section 1.60 of the BPD).



(i)

Employees in an appointed or elected position.



(j)

Employees paid on an hourly basis.



(k) Employees paid on a salaried basis.



(l)





(m) Other: Part-time Employees who normally work less than 40 hours per week
and Leased Employees.

hours a week.

All other Employees except Part-Time, Temporary and Seasonal Employees.

INDEPENDENT CONTRACTORS. Unless elected otherwise under subsection (a) below, Independent Contractors (as defined
in Section 1.35 of the BPD) of the Employer are excluded from participation in the Plan.
Deferral

Match





(a) Independent Contractors may participate in the Plan.



(b) Describe any special rules applicable to Independent Contractors:

[Note: Select under subsection (a) the types of contributions for which Independent Contractors are eligible. If the Employer
elects to allow Independent Contractors to participate in the Plan, the term Employee as used in the Plan shall include the
eligible Independent Contractors, as appropriate.]

SECTION 4
MINIMUM AGE AND SERVICE REQUIREMENTS
4-1

ELIGIBILITY REQUIREMENTS – MINIMUM AGE AND SERVICE. An Eligible Employee (as defined in AA §3-1) who
satisfies the minimum age and service conditions under this AA §4-1 will be eligible to participate under the Plan as of such
Eligible Employee’s Entry Date (as defined in AA §4-2 below).
(a)

Service Requirement. An Eligible Employee must complete the following minimum service requirements to participate
in the Plan.
Deferral

Match





(1) There is no minimum service requirement for participation in the Plan.



(2) One Year of Service (as defined in Section 2.03(a)(1) of the BPD and AA
§4-3).



(3) The completion of at least
Hours of Service during the first
months
of employment (or the first
days of employment) or the completion of a
Year of Service (as defined in AA §4-3), if earlier.
 (i) An Employee who completes the required Hours of Service satisfies
eligibility at the end of the designated period, regardless if the
Employee actually works for the entire period.
 (ii) An Employee who completes the required Hours of Service must
also be employed continuously during the designated period of
employment. (See Section 2.03(a)(1) of the BPD for rules regarding
the application of this subsection (ii).)

Page 119 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 4 – Minimum Age and Service Requirements

(b)

Deferral

Match



(4) The completion of
Hours of Service during an Eligibility Computation
Period. [Note: If this (4) is chosen, an Employee satisfies the service
requirement immediately upon completion of the designated Hours of
Service.]



(5) Full-time Employees are eligible to participate as set forth in subsection (i).
Employees who are “part-time” Employees must complete a Year of Service
(as defined in AA §4-3). For this purpose, a full-time Employee is any
Employee not defined in subsection (ii).
(i) Full-time Employees must complete the following minimum service
requirements to participate in the Plan:
 (A) There is no minimum service requirement for participation in
the Plan.
 (B) The completion of at least
Hours of Service during the
first
months of employment or the completion of a Year of
Service (as defined in AA §4-3), if earlier.
 (C) Under the Elapsed Time method as defined in AA §4-3 below.
 (D) Describe:
(ii) Part-time Employees must complete a Year of Service (as defined in
AA §4-3).
 (A) For this purpose, a part-time Employee is any Employee whose
normal work schedule is less than:
 (I)
hours per week.
 (II)
hours per month.
 (III)
hours per year.
 (B) Describe part-time Employees for this purpose:
[Note: A part-time employee must be described as an individual who works
less than a specified number of hours during a standard work week.]



(6) Eligibility service will be determined under the Elapsed Time method as
described in AA§4-3 below.



(7) Describe eligibility conditions:



Describe eligibility conditions:

Minimum Age Requirement. An Eligible Employee (as defined in AA §3-1) must have attained the following age with
respect to the contribution source(s) identified in this AA §4-1(b).
Deferral

Match





(1) There is no minimum age for Plan eligibility.



(2) Age 21.



(3) Age

 (c) Special eligibility rules. The following special eligibility rules apply with respect to the Plan:
[Note: This subsection (c) may be used to apply the eligibility conditions selected under this AA §4-1 separately with
respect to different Employee groups or different contribution formulas under the Plan.]
4-2

ENTRY DATE. An Eligible Employee who satisfies the minimum age and service requirements in AA §4-1 shall be eligible to
participate in the Plan as of such Eligible Employee’s Entry Date. For this purpose, the Entry Date is the following date with
respect to the contribution source(s) identified under this AA §4-2. [Note: If any of (b) – (g) is completed for a contribution
source, also complete one of (h) – (l) for the same contribution source.]
Deferral

Match





(a) Immediate. The date the minimum age and service requirements are satisfied.



(b) Semi-annual. The first day of the 1st and 7th month of the Plan Year.



(d) Monthly. The first day of each calendar month.

Page 120 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 4 – Minimum Age and Service Requirements

Deferral

Match



(e) Payroll period. The first day of the payroll period.



(f)



(g) Describe Entry Date:

The first day of the Plan Year.

An Eligible Employee’s Entry Date (as defined above) is determined based on when the Employee satisfies the minimum age and
service requirements in AA §4-1. For this purpose, an Employee’s Entry Date is the Entry Date:
Deferral

Match



(h) next following satisfaction of the minimum age and service requirements.



(i)

coinciding with or next following satisfaction of the minimum age and
service requirements.

N/A



(j)

nearest the satisfaction of the minimum age and service requirements.

N/A



(k) preceding the satisfaction of the minimum age and service requirements.

N/A



(l)

coinciding with or preceding the satisfaction of the minimum age and
service requirements.

This section may be used to describe any special rules for determining Entry Dates under the Plan. For example, if different Entry
Date provisions apply for the same contribution sources with respect to different groups of Employees, such different Entry Date
provisions may be described below.

4-3

Deferral

Match



(m) Describe special rules for determining Entry Dates under the Plan:

DEFAULT ELIGIBILITY RULES. In applying the minimum age and service requirements under AA §4-1 above, the
following default rules apply with respect to all contribution sources under the Plan:


Year of Service. An Employee earns a Year of Service for eligibility purposes upon completing 1,000 Hours of Service
during an Eligibility Computation Period. Hours of Service are calculated based on actual hours worked during the
Eligibility Computation Period. (See Section 1.33 of the BPD for the definition of Hours of Service.)



Eligibility Computation Period. If one Year of Service is required for eligibility, the Plan will determine subsequent
Eligibility Computation Periods on the basis of Plan Years (see Section 2.03(a)(2)(i) of the BPD). If more than one Year of
Service is required for eligibility, the Plan will determine subsequent Eligibility Computation Periods on the basis of
Anniversary Years (see Section 2.03(a)(2)(ii) of the BPD).
To override the default eligibility rules, complete the applicable sections of this AA §4-3. If this AA §4-3 is not completed for a
particular contribution source, the default eligibility rules apply.
Deferral

Match



(a) Year of Service. Instead of 1,000 Hours of Service, an Employee earns a
Year of Service upon the completion of
Hours of Service during an
Eligibility Computation Period.



(b) Eligibility Computation Period. The Plan will use Anniversary Years for
all Eligibility Computation Periods.



(c) Elapsed Time method. [Note: Check the same contribution source as
checked in AA §4-1(a) above.] Eligibility service will be determined under
the Elapsed Time method. An Eligible Employee (as defined in AA §3-1)
must complete a period of service, as designated below, to participate in the
Plan. (See Section 2.03(a)(5) of the BPD.)
 (1) For Deferral, must complete a
period of service
 (2) For Match, must complete a
period of service
 (3) For ER, must complete a
period of service

Page 121 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 4 – Minimum Age and Service Requirements

4-4

Deferral

Match





(d) Equivalency Method. For purposes of determining an Employee’s Hours of
Service for eligibility, the Plan will use the Equivalency Method (as defined
in Section 2.03(a)(4) of the BPD). The Equivalency Method will apply to:
 (1) All Employees.
 (2) Employees who are not paid on an hourly basis. For Employees for
whom the Employer maintains hourly records, eligibility will be
determined based on actual hours worked.
If this (d) is checked, Hours of Service for eligibility will be determined
under the following Equivalency Method.
 (3) Monthly. 190 Hours of Service for each month worked.
 (4) Weekly. 45 Hours of Service for each week worked.
 (5) Daily. 10 Hours of Service for each day worked.
 (6) Semi-monthly. 95 Hours of Service for each semi-monthly period
worked.
 (7) Hours worked. 870 hours worked treated as 1,000 Hours of
Service and 435 hours worked treated as 500 Hours of Service.
 (8) Regular time hours. 750 regular time hours treated as 1,000
Hours of Service and 375 regular time hours treated as 500 Hours
of Service.



(e) Special eligibility provisions. The following special eligibility provisions
apply:

EFFECTIVE DATE OF MINIMUM AGE AND SERVICE REQUIREMENTS. The minimum age and/or service
requirements under AA §4-1 apply to all Employees under the Plan. An Employee will participate with respect to all contribution
sources under the Plan as of such Employee’s Entry Date, taking into account all service with the Employer, including service
earned prior to the Effective Date.
To allow Employees employed on a specified date to enter the Plan without regard to the minimum age and/or service conditions,
complete this AA §4-4.
Deferral

Match



(a)

Automatic Eligibility. An Eligible Employee who is employed by the
Employer on the following designated date will enter the Plan on the
designated date without regard to minimum age and/or service conditions:
 (1) the Effective Date of this Plan (as designated on the Employer
Signature Page, as applicable)
 (2) the date the Plan is executed by the Employer (as indicated on the
Employer Signature Page)


4-5



(b)

 (3)
[insert date]
Describe other effective date provisions:

SERVICE WITH PREDECESSOR EMPLOYER. Service with the following Predecessor Employers will be counted for
purposes of determining eligibility, vesting and/or allocation conditions under this Plan.
 (a)

Identify Predecessor Employer(s):
The Plan will count service with the following Predecessor Employers:
Name of Predecessor Employer

 (1)
 (b)

Eligibility

Vesting

Allocation
Conditions



The following special rules apply with respect to service with a Predecessor Employer:

Page 122 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 5 – Compensation Definitions

SECTION 5
COMPENSATION DEFINITIONS
5-1

TOTAL COMPENSATION. Total Compensation is based on the definition set forth under this AA §5-1. See Section 1.61 of
the BPD for a specific definition of the various types of Total Compensation.
 (a)
W-2 Wages
 (b)
Code §415 Compensation
 (c)
“Simplified” Code §415 Compensation
 (d)
Wages under Code §3401(a)
[For purposes of determining Total Compensation, each definition includes pre-tax contributions to a Code §125 cafeteria plan,
Code §401(k), Code §403(b) or a Code §457 plan, and qualified transportation fringes under Code §132(f)(4).]

5-2

POST-SEVERANCE COMPENSATION.
(a)

Exclusion of post-severance compensation from Total Compensation. Total Compensation (as defined in Section
1.61 of the BPD) includes post-severance compensation, to the extent provided in Section 1.61(b) of the BPD. For this
purpose, severance pay is always excluded from the definition of Plan Compensation. Other post-severance
compensation paid within 2½ months after severance from employment with the Employer or the end of the calendar
year in which severance occurs is included in Plan Compensation, unless excluded under this subsection (a). See
Section 1.61(b) of the BPD.
The following amounts paid after a Participant’s severance from employment are excluded from Plan Compensation.
 (1)
Unused leave payments. Payment for unused accrued bona fide sick, vacation, or other leave, but only if the
Employee would have been able to use the leave if employment had continued.
 (2)
Deferred compensation. Payments received by an Employee pursuant to a nonqualified unfunded deferred
compensation plan, but only if the payment would have been paid to the Employee at the same time if the
Employee had continued in employment and only to the extent that the payment is includible in the
Employee’s gross income.
Continuation payments for disabled Participants. Unless designated otherwise under this subsection (b), Total
Compensation does not include continuation payments for disabled Participants. To count Total Compensation paid
after Severance from Employment on account of disability (as defined in Code §22(e)(3)), check the box below.

Payments to disabled Participants. Total Compensation shall include post-severance compensation paid to
a Participant who is permanently and totally disabled, as defined in Code §22(e)(3).

(b)

5-3

PLAN COMPENSATION. Plan Compensation is Total Compensation (as defined in AA §5-1 above) with the following
exclusions described below.
Deferral

Match





(a) No exclusions.

N/A



(b) Salary Deferrals (as defined in Section 1.55 of the BPD), pre-tax
contributions to a cafeteria plan or a Code §457 plan, and qualified
transportation fringes under Code §132(f)(4) are excluded.



(c) All fringe benefits (cash and noncash), reimbursements or other
expense allowances, moving expenses, deferred compensation, and
welfare benefits are excluded.



(d) Compensation above $



(e) Amounts received as a bonus are excluded.



(f)



(g) Overtime payments are excluded.



(h) Shift differentials are excluded.



(i)

Exclusions as described by the applicable Collective Bargaining
Agreement.



(j)

Amounts received for services performed for a non-signatory Related
Employer are excluded.
[Note: If this subsection is not elected, amounts received for services

is excluded.

Amounts received as commissions are excluded.

Page 123 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 5 – Compensation Definitions

Deferral

Match

ER
performed for a non-signatory Related Employer are INCLUDED in
Plan Compensation.]

5-4



(k) “Deemed §125 compensation” as defined under Total Compensation.
(See Section 1.61(d) of the BPD.)



(l)



(m) Differential Pay (as defined in Section 1.61(e) of the BPD) is excluded.



(n) Describe adjustments to Plan Compensation:

Amounts received after Severance from Employment are excluded.

PERIOD FOR DETERMINING COMPENSATION.
(a) Compensation Period. Plan Compensation will be determined on the basis of the following period(s) for the contribution
sources identified in this AA §5-4. [Note: If a period other than Plan Year applies for any contribution source, any reference
to the Plan Year as it refers to Plan Compensation for that contribution source will be deemed to be a reference to the
period designated under this AA §5-4.]
Deferral

Match





(1) The Plan Year.



(2) The calendar year ending in the Plan Year.



(3) The Employer's fiscal tax year ending in the Plan Year.



(4) The 12-month period ending on

which ends during the Plan Year.

(b) Compensation while a Participant. Unless provided otherwise under this subsection (b), in determining Plan
Compensation, only compensation paid while an individual is a Participant under the Plan with respect to a particular
contribution source will be taken into account.
To count compensation for the entire Plan Year for a particular contribution source, including compensation paid while an
individual is not a Participant with respect to such contribution source, check below. (See Section 1.45 of the BPD.)
Deferral

Match





All compensation paid during the Plan Year will be taken into account,
including compensation earned while an individual is not a Participant.

SECTION 6
EMPLOYER CONTRIBUTIONS
6-1

EMPLOYER CONTRIBUTIONS. Is the Employer authorized to make Employer Contributions under the Plan?
 Yes
 No [If No, skip to Section 6A.]
[Note: Any Employer Contribution made pursuant to this AA §6 will count towards the Code §457(e)(15) Maximum Contribution
Limit. See Section 5.01 of the BPD.]

6-2

EMPLOYER CONTRIBUTION FORMULA. For the period designated in AA §6-4(a) below, the Employer will make the
following Employer Contributions on behalf of Participants who satisfy the allocation conditions designated in AA §6-5 below.
Any Employer Contribution authorized under this AA §6-2 will be allocated in accordance with the allocation formula selected
under AA §6-3 and AA §6-4, as applicable.
 (a)
 (b)

Discretionary contribution. The Employer will determine in its sole discretion how much, if any, it will make as an
Employer Contribution.
Fixed contribution.
 (1)
% of each Participant’s Plan Compensation.
 (2)
$
for each Participant.
 (3)
The Employer Contribution will be determined in accordance with the personal service contract or
employment contract applicable to the Participant.
 (4)
The Employer Contribution will be determined in accordance with any Collective Bargaining Agreement(s)
addressing retirement benefits of Collectively Bargained Employees under the Plan.

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Section 6 – Employer Contributions

 (c)

 (d)

 (e)

 (f)
6-3

ALLOCATION FORMULA.
 (a)

 (b)
 (c)
 (d)
 (e)
6-4

Service-based contribution. The Employer will make:
 (1)
Discretionary. A discretionary contribution determined as a uniform percentage of Plan Compensation or a
uniform dollar amount for each period of service designated below.
 (2)
Fixed percentage.
% of Plan Compensation paid for each period of service designated below.
 (3)
Fixed dollar. $
for each period of service designated below.
The service-based contribution selected under this (c) will be based on the following periods of service:
 (4)
Each Hour of Service
 (5)
Each week of employment
 (6)
Describe period:
The service-based contribution is subject to the following rules:
 (7)
Describe any special provisions that apply to service-based contribution:
FICA Replacement Contribution. (See Section 3.08 of the BPD).
 (1) The Employee will make the 7.5% of Plan Compensation mandatory contribution.
 (2) The Employer will make the 7.5% of Plan Compensation mandatory contribution.
 (3) The Employee will make a mandatory contribution equal to
% of Plan Compensation and the Employer
will make a mandatory contribution equal to
% of Plan Compensation.
[Note: The combined Employer and Employee contribution must equal at least 7.5% of Plan Compensation.]
Contributions of accrued sick, PTO and/or vacation leave.
 (1) The Employer will make and allocate Employer Contributions of amounts of accrued unpaid sick leave as
follows:
 (2) The Employer will make and allocate Employer Contributions of amounts of accrued unpaid PTO leave as
follows:
 (3) The Employer will make and allocate Employer Contributions of amounts of accrued unpaid vacation leave
as follows:
Describe Employer Contribution formula:

Pro rata allocation. The Employer Contribution under AA §6-2(a) will be allocated as:
 (1)
a uniform percentage of Plan Compensation or
 (2)
a uniform dollar amount
Allocation under fixed Employer Contribution. If a fixed Employer Contribution is selected in AA §6-2(b), the
Employer Contribution will be allocated in accordance with the selections made in AA §6-2(b).
Discretionary allocation. The Employer Contribution under AA §6-2(a) will be allocated in the sole discretion of the
Employer in a manner solely determined by the Employer.
Service-based allocation. The service-based Employer Contribution selected in AA §6-2(c) will be allocated in
accordance with the selections made in AA §6-2(c).
Describe other allocation method:

SPECIAL RULES. No special rules apply with respect to Employer Contributions under the Plan, except to the extent
designated under this AA §6-4.
 (a)

Period for determining Employer Contributions. In determining the amount of the Employer Contributions to be
allocated under this AA §6, the Employer Contribution will be based on Plan Compensation paid during the Plan Year,
unless this (a) is selected and one of (1) – (4) is selected below.
Alternatively, the Employer may elect to base the Employer Contributions on Plan Compensation paid during the
following period:
 (1) Plan Year quarter
 (2)
calendar month
 (3) payroll period
 (4)
Other:
[Note: Although Employer Contributions are determined on the basis of Plan Compensation paid during the period
designated under this subsection (a), this does not require the Employer to actually make contributions or allocate
contributions on the basis of such period.]

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Section 6 – Employer Contributions

 (b)

 (c)

 (d)
6-5

Limit on Employer Contributions. The Employer Contribution elected in AA §6-2 may not exceed:
 (1)
% of Plan Compensation
 (2)
$
 (3)
Describe:
Offset of Employer Contribution.
 (1)
A Participant’s allocation of Employer Contributions under AA §6-2 of this Plan is reduced by contributions
under
[insert name of plan(s)].
 (2)
In applying the offset under this subsection, the following rules apply:
Special rules. The following special provisions apply with respect to Employer Contributions:

ALLOCATION CONDITIONS. A Participant who has otherwise satisfied all conditions to receive an Employer Contribution,
must satisfy any allocation conditions designated under this AA §6-5 to receive an allocation of Employer Contributions under
the Plan. [Note: The Plan may not impose allocation conditions on FICA Replacement Contributions.]
 (a)
 (b)
 (c)

 (d)

 (e)

No allocation conditions apply with respect to Employer Contributions under the Plan.
Employment condition. An Employee must be employed with the Employer on the last day of the Plan Year.
Minimum service condition. An Employee must be credited with at least:
 (1)
Hours of Service during the Plan Year.
 (2)
consecutive days of employment with the Employer during the Plan Year.
 (3)
consecutive months of employment with the Employer during the Plan Year.
Application to a specified period. The allocation conditions selected under this AA §6-5 apply on the basis of the Plan
Year. Alternatively, if an employment or minimum service condition applies under this AA §6-5, the Employer may
elect under this subsection to apply the allocation conditions on a periodic basis as set forth below. See Section 3.06(a)
of the BPD for a description of the rules for applying the allocation conditions on a periodic basis.
 (1)
Period for applying allocation conditions. Instead of the Plan Year, the allocation conditions set forth under
subsection (2) below apply with respect to the following periods:
 (i)
Plan Year quarter
 (ii)
calendar month
 (iii) payroll period
 (iv) Other:
 (2)
Application to allocation conditions. If this subsection (2) is checked to apply allocation conditions on the
basis of specified periods, to the extent an employment or minimum service allocation condition applies under
this AA §6-5, such allocation condition will apply based on the period selected under subsection (1) above,
unless designated otherwise below:
 (i)
Only the employment condition will be based on the period selected in subsection (1) above.
 (ii)
Only the minimum service condition will be based on the period selected in subsection (1) above.
 (iii) Describe any special rules:
Exceptions.
 (1)
The above allocation condition(s) will not apply if an Employee, during the Plan Year:
 (i)
dies.
 (ii)
has a Severance from Employment due to becoming Disabled.
 (iii) becomes Disabled.
 (iv) has a Severance from Employment after attaining Normal Retirement Age.

If this box is checked, this waiver of allocation conditions applies only once during the
Participant’s employment with the Employer. Thus, if an Employee is rehired after such a
waiver was applied to such Employee, the waiver of allocation conditions will not apply to a
subsequent Severance from Employment.
 (v)
has a Severance from Employment after attaining Early Retirement Age.

If this box is checked, this waiver of allocation conditions applies only once during the
Participant’s employment with the Employer. Thus, if an Employee is rehired after such a
waiver was applied to such Employee, the waiver of allocation conditions will not apply to a
subsequent Severance from Employment.
 (vi) is on an authorized leave of absence from the Employer.

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Section 6 – Employer Contributions

 (2)

The exceptions selected under subsection (1) do not apply to:
 (i)
an employment condition designated under this AA §6-5.
 (ii)
a minimum service condition designated under this AA §6-5.
 (iii) a Discretionary Employer Contribution.
 (iv) a Fixed Employer Contribution.

 (f)

Equivalency Method. For purposes of determining an Employee’s Hours of Service for allocation purposes, the Plan
will use the Equivalency Method (as defined in Section 2.03(a)(4) of the BPD). The Equivalency Method will apply to:
 (1)
All Employees.
 (2)
Only Employees for whom the Employer does not maintain hourly records. For all other Employees, actual
hours worked will be used.

 (g)

Elapsed Time Method. For purposes of determining an Employee’s service for allocation purposes, the Plan will use
the Elapsed Time Method.
Describe any special rules governing the allocation conditions under the Plan:

 (h)
6-6

OPTIONAL TREATMENT OF EMPLOYER CONTRIBUTIONS AS ROTH CONTRIBUTIONS. Unless elected
otherwise below, a Participant may not elect to treat a nonforfeitable Employer Contribution made on behalf of such Participant
as a Roth contribution.
 (a)
A Participant MAY elect to treat a nonforfeitable Employer Contribution made on behalf of such Participant as a Roth
contribution. [Note: The Employer and/or Plan Administrator will develop operational procedures to assist in
administering this election.]
 (b)
Describe any special rules relating to the optional treatment of nonforfeitable Employer Contributions as a Roth
contribution:

6-7

SPECIAL RULES APPLICABLE TO EMPLOYER CONTRIBUTIONS. The following special rules apply to Employer
Contributions:
SECTION 6A
SALARY DEFERRALS

6A-1 SALARY DEFERRALS. Are Employees permitted to make Salary Deferrals under the Plan?



Yes
No [If “No” is checked, skip to Section 6B.]

6A-2 MAXIMUM LIMIT ON SALARY DEFERRALS. Unless designated otherwise under this AA §6A-2, a Participant may defer
any amount up to the Code §457(e)(15) Maximum Contribution Limit.
 (a)

 (b)

Salary Deferral Limit. A Participant may not defer an amount in excess of:
 (1)
% of Plan Compensation.
 (2)
$
.
[Note: If both (1) and (2) are checked, the deferral limit is the lesser of the amounts selected.]
Any limit described in subsection (1) or (2) above applies with respect to the following period:
 (3)
Plan Year.
 (4)
the portion of the Plan Year during which the individual is eligible to participate.
 (5)
each separate payroll period during which the individual is eligible to participate.
Limits on Salary Deferrals on bonus payments. [Note: This §6A-2(b) only may be selected if bonus payments are not
excluded under AA §5-3.]
 (1)
The same limits specified in (a)(1) and (a)(2) above apply to bonus and non-bonus Plan Compensation.
Employees may defer any amounts out of bonus payments, subject to the Code §457(e)(15) Maximum
Contribution Limit and any other limit on Salary Deferrals under this AA 6A-2. The Employer may impose
special limits on bonus payments under the Salary Deferral Election or in separate administrative procedures.
 (2)
A Participant may defer up to
% (not to exceed 100%) of any bonus payment (subject to the Code
§457(e)(15) Maximum Contribution Limit) without regard to any other limits described under this AA §6A-2.
The Employer may impose special limits on bonus payments under the Salary Reduction Agreement election
or in separate administrative procedures.

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6A – Salary Deferrals

(c)

 (d)

 (3)
Describe special rules applicable to deferrals on bonus payments:
Deferral of sick, vacation, PTO and back pay. Unless otherwise elected below, a Participant may elect to defer
accrued sick pay, accrued vacation pay, accrued PTO pay, or back pay if: (1) such pay is otherwise included in Plan
Compensation; (2) the Participant timely enters into a Salary Reduction Agreement with respect to such pay; and (3) the
Participant is an Employee in the month of deferral.

A Participant may NOT defer accrued sick pay, accrued vacation pay, accrued PTO or back pay.
Describe any other limits that apply with respect to Salary Deferrals under the Plan:

6A-3 MINIMUM DEFERRAL RATE. Unless designated otherwise under this AA §6A-3, no minimum deferral requirement applies
under the Plan. Alternatively, a Participant must defer at least the following amount in order to make Salary Deferrals under the
Plan.
 (a)
 (b)
 (c)

% of Plan Compensation for a payroll period.
$
for a payroll period.
Describe.

6A-4 CATCH-UP CONTRIBUTIONS. Age 50 Catch-Up Contributions and Special 457 Catch-Up Contributions (as defined in
Section 3.03(d) and (e) of the BPD) are permitted under the Plan, unless designated otherwise under this AA §6A-4.
 (a)
 (b)
 (c)

Age 50 Catch-Up Contributions are not permitted under the Plan.
Special 457 Catch-Up Contributions are not permitted under the Plan.
Describe any special rules applicable to the Age 50 Catch-Up Contributions or Special 457 Catch-Up Contributions:

6A-5 ROTH DEFERRALS.
(a)

(b)

(c)

Availability of Roth Deferrals.
 (1) Roth Deferrals are permitted under the Plan.
 (2) Roth Deferrals are not permitted under the Plan.
[Note: If Roth Deferrals are effective as of a date later than the Effective Date of the Plan, designate such special
Effective Date in AA §6A-8 below.]
Distribution of Roth Deferrals. Unless designated otherwise under this subsection, to the extent a Participant takes a
distribution or withdrawal from such Participant’s Salary Deferral Account(s), the Participant may designate the extent
to which such distribution is taken from the Pre-Tax Deferral Account or from the Roth Deferral Account. If a
Participant fails to designate the Account, the Plan Administrator may distribute amounts pursuant to a separate
administrative policy.
Alternatively, the Employer may designate the order of distributions for the distribution types listed below:
 (1)
Distributions and withdrawals.
 (i)
Any distribution will be taken on a pro rata basis from the Participant’s Pre-Tax Deferral Account
and Roth Deferral Account.
 (ii)
Any distribution will be taken first from the Participant’s Roth Deferral Account and then from the
Participant’s Pre-Tax Deferral Account.
 (iii) Any distribution will be taken first from the Participant’s Pre-Tax Deferral Account and then from
the Participant’s Roth Deferral Account.
 (2)
Distribution of Excess Deferrals.
 (i)
Distribution of Excess Deferrals will be made from Roth and Pre-Tax Deferral Accounts in the
same proportion that deferrals were allocated to such Accounts for the calendar year.
 (ii)
Distribution of Excess Deferrals will be made first from the Roth Deferral Account and then from
the Pre-Tax Deferral Account.
 (iii) Distribution of Excess Deferrals will be made first from the Pre-Tax Deferral Account and then
from the Roth Deferral Account.
In-Plan Roth Conversions. Unless elected under this AA §6A-5(c), the Plan does not permit a Participant to make an
In-Plan Roth Conversion under the Plan. To override this provision to allow Participants to make an In-Plan Roth
Conversion, subsection (1) must be checked.
 (1)
Effective date. Effective August 25, 2026
[not earlier than 1/1/2013], a Participant may elect
to convert all or any portion of such Participant’s non-Roth vested Account Balance to an In-Plan Roth
Conversion Account.

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6A – Salary Deferrals

(2)

(3)

(4)

(5)

(6)

 (d)

[Note: The Plan must provide for Roth Deferrals under AA §6A-5(a) as of the effective date designated in this
subsection (1). An election under this subsection (1) does not affect an In-Plan Roth Conversion that was
allowed under prior Plan provisions.]
In-Service Distribution.
 (i)
For a Participant to convert such Participant’s eligible contributions to Roth through an In-Plan
Roth Conversion, the Participant need not be eligible to take a distribution from the Plan. [Note: If
this subsection (i) is checked, a Participant may convert any or all of the eligible contribution
sources to Roth Deferrals through an In-Plan Roth Conversion.]
 (ii)
For a Participant to convert such Participant’s eligible contributions to Roth through an In-Plan
Roth Conversion, a Participant must be eligible for a distribution of any amounts converted to Roth
Deferrals through an In-Plan Roth Conversion. Thus, only amounts that are eligible for distribution
under AA §9 are eligible for In-Plan Roth Conversion.
Contribution sources. An Employee may elect to make an In-Plan Roth Conversion from all available
contribution sources under the Plan. To override this default provision and limit the contribution sources
available for In-Plan Roth Conversion, select the applicable contribution sources below:
 (i)
Pre-tax Salary Deferrals
 (ii)
Employer Contributions
 (iii) Matching Contributions
 (iv) Rollover Contributions
 (v)
Describe:
Limits applicable to In-Plan Roth Conversions. No special limits apply with respect to In-Plan Roth
Conversions, unless designated otherwise under this subsection (4).
 (i)
Roth conversions may only be made from contribution sources that are fully vested (i.e., 100%
vested).
 (ii)
A Participant may not make an In-Plan Roth Conversion of less than $
(may not exceed $1,000).
 (iii) A Participant may not make an In-Plan Roth Conversion of any outstanding loan amount.
[Note: If this subsection (iii) is not checked, a Participant may convert amounts that are
attributable to an outstanding loan, to the extent the loan relates to a contribution source that is
eligible for conversion under subsection (3) above.]
 (iv) Only Participants who are current Employees are allowed to make In-Plan Roth Conversions.
 (v)
The ability to make In-Plan Roth Conversions is limited to the following events:
 (vi) Describe:
Amounts available to pay federal and state taxes generated from an In-Plan Roth Conversion. No
special provisions apply to allow Participants to withdraw funds to pay federal or state taxes generated from
an In-Plan Roth Conversion, except as provided otherwise under this subsection (5).
 (i)
In-service distribution. If the Plan does not otherwise permit an in-service distribution at the time
of the In-Plan Roth Conversion and this subsection (i) is checked, a Participant may elect to take an
in-service distribution solely to pay taxes generated from the In-Plan Roth Conversion to the extent
such in-service distribution would otherwise be permitted under Section 8.03 of the BPD.
[Note: If this subsection (i) is checked, a Participant may take an in-service distribution only to the
extent such distribution would otherwise be permitted under the provisions of Section 8.03 of the
BPD.]
 (ii)
Participant loan. Generally, a Participant may request a loan from the Plan to the extent permitted
under Section 13 of the BPD and AA Appendix B. However, to the extent a Participant loan is not
otherwise allowed and this subsection (ii) is selected, a Participant may receive a Participant loan
solely to pay taxes generated from an In-Plan Roth Conversion.
[Note: If this subsection (ii) is selected and Participant loans are not otherwise authorized under
the Plan, any Participant loan made pursuant to this subsection (ii) will be made in accordance
with the default loan policy described in Section 13 of the BPD.]
Distribution from In-Plan Roth Conversion Account. Distributions from the In-Plan Roth Conversion
Account will be permitted in the same manner as permitted for Roth Deferrals, as set forth under AA §9-2,
unless designated otherwise under this subsection (6).


Describe distribution options:
Describe any special rules that apply to Roth Deferrals under the Plan:

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Section 6A – Salary Deferrals

6A-6 SALARY REDUCTION AGREEMENT ELECTIONS.
(a)
Change or revocation of Salary Reduction Agreement election: A Participant’s election to change or resume a
Salary Reduction Agreement election will be effective as set forth under the Salary Reduction Agreement or other
written procedures adopted by the Plan Administrator. Unless the Salary Reduction Agreement or other written
procedures adopted by the Plan Administrator provide otherwise, a Participant may revoke a Salary Reduction
Agreement election (on a prospective basis) at any time.
(b)
Salary deferral elections of rehired participants: Unless designated otherwise below, a Participant’s affirmative
Salary Reduction Agreement to defer (or to not defer) will cease upon Severance from Employment and the Participant
will need to make a new election upon rehire.

Participant’s affirmative election does not cease upon Severance from Employment. If this subsection
(b) is selected, a terminated Participant’s affirmative Salary Reduction Agreement election to defer (or to not
defer) will not cease upon Severance from Employment and the Participant’s affirmative Salary Reduction
Agreement election to defer (or to not defer) in effect at the time of Severance from Employment will apply
upon rehire.
[Note: The Employer may modify the rules applicable to rehired Employees under the Salary Reduction
Agreement or other administrative procedures.]
6A-7 AUTOMATIC CONTRIBUTION ARRANGEMENT. No automatic contribution provisions apply under Section 3.03(c) of
the BPD, unless provided otherwise under this AA §6A-7. [Note: Some States through anti-garnishment laws or otherwise may
not allow Automatic Contribution Arrangements.]
 (a)

Automatic deferral election. Upon becoming eligible to make Salary Deferrals under the Plan (pursuant to AA §3 and
AA §4), a Participant will be deemed to have entered into a Salary Deferral Election for each payroll period, unless the
Participant completes a Salary Reduction Agreement election (subject to the limitations under AA §6A-2 and AA §6A3) in accordance with procedures adopted by the Plan Administrator.
 (1)
Effective date of Automatic Contribution Arrangement. The automatic deferral provisions under this AA
§6A-7 are effective as of:
 (i)
The Effective Date of this Plan as set forth under the Employer Signature Page.
 (ii)
[insert date]
 (iii) As set forth under a prior Plan document.
[Note: If this subsection (iii) is checked, the automatic deferral provisions under this AA §6A-7 will apply as
of the original Effective Date of the automatic contribution arrangement. Unless provided otherwise under
this AA §6A-7, an Employee who is automatically enrolled under a prior Plan document will continue to be
automatically enrolled under the current Plan document.]
 (2)
Automatic Contribution Arrangement. Check this subsection (2) if the Plan is designated as an Automatic
Contribution Arrangement, as described under Section 3.03(c) of the BPD. [Note: Unless an election is made
under this AA §6A-7 that is inconsistent with the requirements of an Eligible Automatic Contribution
Arrangement (EACA), the Automatic Contribution Arrangement will qualify as an EACA, as described in
Section 3.03(c) of the BPD.]
 (i)
Automatic Contribution Arrangement features determined under separate administrative
procedures. The Employer has described the features of its Automatic Contribution Arrangement
in a separate administrative policy which is incorporated by reference into this Plan. To the extent
that either (ii) or (iii) below is not completed, those features of the Automatic Contribution
Arrangement will be determined by the terms of a separate administrative policy.
 (ii)
Automatic deferral percentage.
 (A)
% of Plan Compensation
 (B)
$
 (iii) Automatic increase. If elected under this subsection (iii), the automatic deferral amount will
increase each Plan Year by the following amount. (See Section 3.03(c) of the BPD.)
 (A)
% of Plan Compensation
 (B)
$
 (C)
Describe:
Any automatic increase elected under this subsection (iii) will not cause the automatic deferral
amount to exceed:
 (D)
% of Plan Compensation
 (E)
$
 (F)
Describe:

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6A – Salary Deferrals

(3)

(4)

Application of automatic deferral provisions. The automatic deferral election under subsection (2) will
apply to new Participants and existing Participants as set forth under this subsection (3).
(i)
New Participants. The automatic deferral provisions apply to all Participants who become eligible
on or after the effective date.
(ii)
Current Participants. The automatic deferral provisions apply to all other eligible Participants as
follows:
 (A) Automatic deferral provisions apply to all current Participants who have not entered into a
Salary Deferral Election (including an election not to defer under the Plan).
 (B)
Automatic deferral provisions apply to all current Participants who have not entered into a
Salary Deferral Election that is at least equal to the automatic deferral amount under
subsection (2)(ii). Current Participants who have made a Salary Deferral Election that is
less than the automatic deferral amount or who have not made a Salary Deferral Election
will automatically be increased to the automatic deferral amount unless the Participant
enters into a new Salary Deferral election on or after the effective date of the automatic
deferral provisions.
 (C)
Automatic deferral provisions do not apply to current Participants. Only new Participants
described in subsection (i) above are subject to the automatic deferral provisions.
 (D) Describe:
(iii)
Treatment of automatic deferrals. Any Salary Deferrals made pursuant to an automatic deferral
election will be treated as Pre-Tax Salary Deferrals, unless designated otherwise under this
subsection (iii).

Any Salary Deferrals made pursuant to an automatic deferral election will be treated as Roth
Deferrals. [Note: This subsection (iii) may only be checked if Roth Deferrals are permitted
under AA §6A-5.]
 (iv) Expiration of affirmative deferral elections. Unless this subsection (iv) is elected, for purposes of
the automatic deferral provisions of the Plan, a Participant’s affirmative elective deferral election
will not expire. If this subsection (iv) is elected, a Participant’s affirmative deferral election will
expire:
 (A) at the end of each Plan Year.
 (B)
Describe date that the affirmative election will expire:
If a Participant fails to complete a new affirmative deferral election subsequent to the prior election
expiring, the Participant becomes subject to the automatic deferral percentage as specified in the
Plan pursuant to the automatic contribution arrangement provisions. Each year, the Participant can
always complete a new affirmative election and designate a new deferral percentage.
[Note: Any Salary Deferral Election (including an election not to defer under the Plan) made after
the effective date of the automatic deferral provisions will override such automatic deferral
provisions.]
Application of automatic increase. Unless designated otherwise under this subsection (4), if an automatic
increase is selected under subsection (2)(iii) above, the automatic increase will take effect as of the first day of
the second Plan Year following the Plan Year in which the automatic deferral election first becomes effective
with respect to a Participant. (See Section 3.03(c)(2)(iii) of the BPD.)
 (i)

 (ii)

 (iii)

 (iv)

First Plan Year. Instead of applying as of the second Plan Year, the automatic increase described
in subsection (2)(iii) takes effect as of the appropriate date (as designated under subsection (iii)
below) within the first Plan Year following the date automatic contributions begin.
Designated Plan Year. Instead of applying as of the second Plan Year, the automatic increase
described in subsection (2)(iii) takes effect as of the appropriate date (as designated under
subsection (iii) below) within the
Plan Year following the Plan Year in which the automatic
deferral election first becomes effective with respect to a Participant.
Effective date. The automatic increase described under subsection (2)(iii) is generally effective as
of the first day of the Plan Year. If this subsection (iii) is checked, instead of becoming effective on
the first day of the Plan Year, the automatic increase will be effective on:
 (A) The anniversary of the Participant's date of hire.
 (B)
The anniversary of the Participant's first automatic deferral contribution.
 (C)
The first day of each calendar year.
 (D) Other date:
Special rules:

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6A – Salary Deferrals

(5)

 (b)

 (c)

Treatment of Employees who have a Severance from Employment and who are rehired. Unless
designated otherwise below, in applying the automatic deferral provisions under this AA§6A-7, including the
automatic increase provisions, a rehired Participant is treated as a new Employee (regardless of the amount of
time since the rehired Employee had a Severance from Employment).
 (i)
Rehired Employees not treated as new Employee. In applying the automatic deferral provisions
under this AA§6A-7, including the automatic increase provisions, a rehired Participant is not treated
as a new Employee. Thus, for example, a rehired Participant’s deferral percentage will be calculated
based on the date the individual first began making automatic deferrals under the Plan.
 (ii)
Describe special rules applicable to rehired employees:
Permissible Withdrawals under Automatic Contribution Arrangement.
 (1)
Permissible withdrawals allowed. If the Plan satisfies the requirements for an EACA (as set forth in Section
3.03(c) of the BPD), a Participant who has Salary Deferrals contributed to the Plan pursuant to an automatic
deferral election under this AA §6A-7 may elect to withdraw such contributions (and earnings attributable
thereto) within 90 days after the date such Salary Deferrals would otherwise have been included in gross
income, unless designated otherwise under subsection (3) below. Unless elected otherwise below, if a
Participant does not make automatic deferrals to the Plan for an entire Plan Year (e.g., due to Severance from
Employment), the Plan may allow such Participant to take a permissive withdrawal, but only with respect to
default contributions made after the Participant’s return to employment.

The ability to take permissible withdrawals does not apply to rehired Participants, even if such
Participants have not made automatic deferrals to the Plan for an entire Plan Year due to Severance
from Employment.
 (2)
No permissible withdrawals. Although the Plan contains an automatic deferral election that is designed to
satisfy the requirements of an EACA, the permissible withdrawal provisions under this subsection (b) are not
available.
 (3)
Time period for electing a permissible withdrawal. Instead of a 90-day election period, a Participant must
request a permissible withdrawal no later than
[may not be less than 30 or more than 90] days after the
date the Plan Compensation from which such Salary Deferrals are withheld would otherwise have been
included in gross income.
Other automatic contribution provisions:

6A-8 SPECIAL DEFERRAL EFFECTIVE DATES. Unless designated otherwise under this AA §6A-8, a Participant is eligible to
make Salary Deferrals under the Plan as of the Effective Date of the Plan (as designated in the Employer Signature Page).
However, in no case may a Participant begin making Salary Deferrals prior to the later of the date the Employee becomes a
Participant, the date the Participant executes a Salary Reduction Agreement or the date the Plan is adopted or effective. (See
Section 3.03(a) of the BPD.)
To designate a later Effective Date for Salary Deferrals or Roth Deferrals, complete this AA §6A-8.
 (a)
Salary Deferrals. A Participant is eligible to make Salary Deferrals under the Plan as of:
 (1)
the date the Plan is executed by the Employer (as indicated on the Employer Signature Page).
 (2)
(insert date).
 (b)
Roth Deferrals. The Roth Deferral provisions under AA §6A-5 are effective as of
. [Note: If Roth Deferrals
are permitted under AA §6A-5 above, Roth Deferrals are effective as of the Effective Date applicable to Salary
Deferrals under this AA §6A-8, unless a later date is designated under this subsection.]
SECTION 6B
MATCHING CONTRIBUTIONS
6B-1

MATCHING CONTRIBUTIONS. Is the Employer authorized to make Matching Contributions under the Plan?
 Yes
 No [Check this box if there are no Matching Contributions. If “No” is checked, skip to Section 7.]
[Note: Any Matching Contribution made pursuant to this AA §6B will count towards the Code §457(e)(15) Maximum
Contribution Limit. See Section 5.01 of the BPD.]

6B-2

MATCHING CONTRIBUTION FORMULA: For the period designated in AA §6B-5 below, the Employer will make the
following Matching Contribution on behalf of Participants who satisfy the allocation conditions under AA §6B-6 below.
 (a)

Discretionary match. The Employer will determine in its sole discretion how much, if any, it will make as a Matching
Contribution and how such Matching Contribution is allocated to Participants.

Page 132 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6B – Matching Contributions

 (b)

 (c)

Fixed match. The Employer will make a Matching Contribution for each Participant equal to:
 (1)
% of Salary Deferrals made for each period designated in AA §6B-5 below.
 (2)
$
for each period designated in AA §6B-5 below.
 (3)
The Employer Contribution will be determined in accordance with the personal service contract or
employment contract applicable to the Participant.
 (4)
The Employer Contribution will be determined in accordance with any Collective Bargaining Agreement(s)
addressing retirement benefits of Collectively Bargained Employees under the Plan.
Tiered match. The Employer will/may make a Fixed/Discretionary Matching Contribution to all Participants based on
the following tiers of Salary Deferrals.
 (1)
Tiers as percentage of Plan Compensation.
Salary Deferrals



 (ii) From

% up to

% of Plan Compensation



 (iii) From

% up to

% of Plan Compensation



 (iv) From

% up to

% of Plan Compensation



Up to

Tiers as dollar amounts.
Salary Deferrals
 (i)

Fixed
Match

Up to $

Discretionary
Match
%



 (ii) From $

up to $



 (iii) From $

up to $



 (iv) Above $
 (d)

Discretionary
Match

% of Plan Compensation

 (i)

 (2)

Fixed
Match

Year of Service match. The Employer will/may make a fixed %/Discretionary Matching Contribution as a uniform
percentage of Salary Deferrals to all Participants based on Years of Service with the Employer.
Years of Service

Matching %

Discretionary
Match

 (1)

From

up to

Years of Service



 (2)

From

up to

Years of Service



 (3)

From

up to

Years of Service



 (4)

From

up to

Years of Service



 (5)

Years of Service equal to and above



For this purpose, a Year of Service is each Plan Year during which an Employee completes at least 1,000 Hours of
Service. Alternatively, a Year of Service is:
 (e)
6B-3

Other Matching Contribution Formula:

CONTRIBUTIONS ELIGIBLE FOR MATCHING CONTRIBUTIONS (“ELIGIBLE CONTRIBUTIONS”). Unless
designated otherwise under this AA §6B-3, all Salary Deferrals, including any Roth Deferrals, Age 50 Catch-Up Contributions
and Special 457 Catch-Up Contributions, are eligible for the Matching Contributions designated under AA §6B-2.
 (a)

Matching Contributions. Only the following contribution sources are eligible for a Matching Contribution under AA
§6B-2:
 (1)
Pre-tax Salary Deferrals
 (2)
Roth Deferrals
 (3)
Age 50 Catch-Up Contributions
 (4)
Special 457 Catch-Up Contributions

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6B – Matching Contributions

 (b)

 (c)

6B-4

LIMITS ON MATCHING CONTRIBUTIONS. In applying the Matching Contribution formula(s) selected under AA §6B-2
above, the following limits apply.
 (a)
 (b)

 (c)

 (d)
6B-5

Application of Matching Contributions to elective deferrals made under another plan maintained by the
Employer. If this subsection is checked, the Matching Contributions described in AA §6B-2 will apply to elective
deferrals made under another plan maintained by the Employer.
 (1)
The Matching Contribution designated in AA §6B-2 above will apply to elective deferrals under the following
plan maintained by the Employer:
 (2)
The following special rules apply in determining the amount of Matching Contributions under this Plan with
respect to elective deferrals under the plan described in subsection (1):
[Note: This subsection may be used to describe special provisions applicable to Matching Contributions
provided with respect to elective deferrals under another plan maintained by the Employer, including another
Code §457(b) plan, a §401(a) qualified plan, or Code §403(b) plan.]
Special rules. The following special rules apply for purposes of determining the Matching Contribution under this AA
§6B-3:

No limits apply. All Salary Deferrals are eligible for Matching Contributions.
Limit on Salary Deferrals. The Matching Contribution formula(s) selected in AA §6B-2 above apply only to Salary
Deferrals that do not exceed:
 (1)
% of Plan Compensation.
 (2)
$
.
 (3)
A discretionary amount determined by the Employer.
Limit on Matching Contributions. The total Matching Contribution provided under the formula(s) selected in AA
§6B-2 above will not exceed:
 (1)
% of Plan Compensation.
 (2)
$
.
Special limits:

PERIOD FOR DETERMINING MATCHING CONTRIBUTIONS. The Matching Contribution formula(s) selected in AA
§6B-2 above (including any limitations on such amounts under AA §6B-4) are based on Salary Deferrals for the Plan Year. To
apply a different period for determining the Matching Contributions and limits under AA §6B-2 and AA §6B-4, check one of (a)
– (d) below.
 (a)
payroll period
 (b)
Plan Year quarter
 (c)
calendar month
 (d)
Other:
[Note: Although Matching Contributions (and any limits on those Matching Contributions) will be determined on the basis of the
period designated under this AA §6B-5, this does not require the Employer to actually make contributions or allocate
contributions on the basis of such period. See Section 3.04(c) of the BPD for a discussion of the “true up” requirements
applicable to Matching Contributions.]

6B-6

ALLOCATION CONDITIONS. A Participant who has otherwise satisfied all conditions to receive a Matching Contribution,
must satisfy any allocation conditions designated under this AA §6B-6 to receive an allocation of Matching Contributions under
the Plan.
 (a)
 (b)
 (c)

 (d)

No allocation conditions apply with respect to Matching Contributions under the Plan.
Employment condition. An Employee must be employed with the Employer on the last day of the Plan Year.
Minimum service condition. An Employee must be credited with at least:
 (1)
Hours of Service during the Plan Year.
 (2)
consecutive days of employment with the Employer during the Plan Year.
 (3)
consecutive months of employment with the Employer during the Plan Year.
Application to a specified period. The allocation conditions selected under this AA §6B-6 apply on the basis of the
Plan Year. Alternatively, if an employment or minimum service condition applies under this AA §6B-6, the Employer
may elect under this subsection to apply the allocation conditions on a periodic basis as set forth below. (See Section
3.06(a) of the BPD for a description of the rules for applying the allocation conditions on a periodic basis.)
 (1)
Period for applying allocation conditions. Instead of the Plan Year, the allocation conditions set forth under
subsection (2) below apply with respect to the following periods:
 (i)
Plan Year quarter
 (ii)

calendar month

Page 134 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6B – Matching Contributions

 (iii)

payroll period

 (iv)

Other:

 (2)

 (e)

 (f)

 (g)
 (h)

Application to allocation conditions. To the extent an employment or minimum service allocation condition
applies under this AA §6B-6, such allocation condition will apply based on the period selected under
subsection (1) above, unless designated otherwise below:
 (i)
Only the employment condition will be based on the period selected in subsection (1) above.
 (ii)
Only the minimum service condition will be based on the period selected in subsection (1) above.
 (iii) Describe any special rules:
Exceptions.
 (1)
The above allocation condition(s) will not apply if the Employee, during the Plan Year:
 (i)
dies.
 (ii)
has a Severance from Employment due to becoming Disabled.
 (iii) becomes Disabled.
 (iv) has a Severance from Employment after attaining Normal Retirement Age.
 If this box is checked, this waiver of allocation conditions applies only once during the
Participant’s employment with the Employer. Thus, if an Employee is rehired after such a
waiver was applied to such Employee, the waiver of allocation conditions will not apply to a
subsequent Severance from Employment.
 (v)
has a Severance from Employment after attaining Early Retirement Age.
 If this box is checked, this waiver of allocation conditions applies only once during the
Participant’s employment with the Employer. Thus, if an Employee is rehired after such a
waiver was applied to such Employee, the waiver of allocation conditions will not apply to a
subsequent Severance from Employment.
 (vi) is on an authorized leave of absence from the Employer.
 (2)
The exceptions selected under subsection (1) do not apply to:
 (i)
an employment condition designated under this AA §6B-6.
 (ii)
a minimum service condition designated under this AA §6B-6.
 (iii) a Discretionary Matching Contribution.
 (iv) a Fixed Matching Contribution.
Equivalency Method. For purposes of determining an Employee’s Hours of Service for allocation purposes, the Plan
will use the Equivalency Method (as defined in Section 2.03(a)(4) of the BPD). The Equivalency Method will apply to:
 (1)
All Employees.
 (2)
Only Employees for whom the Employer does not maintain hourly records. For Employees for whom the
Employer maintains hourly records, eligibility will be determined based on actual hours worked.
Elapsed Time Method. For purposes of determining an Employee’s service for allocation purposes, the Plan will use
the Elapsed Time Method
Describe any special rules governing the allocation conditions under the Plan:

6B-7

OPTIONAL TREATMENT OF MATCHING CONTRIBUTIONS AS ROTH CONTRIBUTIONS. Unless elected
otherwise below, a Participant may not elect to treat a nonforfeitable Matching Contribution made on behalf of such Participant as
a Roth Deferrals.
 (a)
A Participant MAY elect to treat a nonforfeitable Matching Contribution made on behalf of such Participant as a Roth
Deferral. [Note: The Employer and/or Plan Administrator will develop operational procedures to assist in
administering this election.]
 (b)
Describe special any special rules relating to the optional treatment of nonforfeitable Matching Contributions as a Roth
Deferral:

6B-8

OPTIONAL TREATMENT OF QUALIFIED STUDENT LOAN PAYMENTS AS SALARY DEFERRALS FOR
MATCHING CONTRIBUTIONS. Unless elected otherwise below, Qualified Student Loan Payments are not treated as Salary
Deferrals for Matching Contribution purposes under the Plan.
 (a) Effective
(no earlier than the first day of the Plan Year beginning after December 31, 2023), the Employer elects to
make Matching Contributions on account of Qualified Student Loan Payments, as provided under BPD Section 3.04(e).
The Employer may develop procedures to assist in the administration of this election and/or may specify any special rules
under subsection (b) below.

Page 135 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 6B – Matching Contributions

 (b) Describe any special rules applicable to the optional treatment of Qualified Student Loan Payments as Salary Deferrals for
Matching Contribution purposes:
6B-9

SPECIAL RULES APPLICABLE TO MATCHING CONTRIBUTIONS. The following special rules apply to Matching
Contributions:

SECTION 7
RETIREMENT AGES
7-1

NORMAL RETIREMENT AGE. For purposes of applying the Special 457 Catch-Up Contribution under AA §6A-4(b) (and
vesting, allocation and other provisions of the Plan referring to Normal Retirement Age, if applicable), Normal Retirement Age
under the Plan is:
 (a)
 (b)

Age
(not earlier than age 65 or later than age 70 ½).
The earlier of age
(not earlier than age 65 or later than age 70 ½) or the date immediate retirement benefits are
authorized under a pension plan maintained by the Employer (as set forth under Section 5.04(b) of the BPD).
 (c)
The Participant may designate a Normal Retirement Age that is on or after the earlier of age 65 or the date immediate
retirement benefits are authorized under a pension plan maintained by the Employer (as set forth under Section 5.04(b)
of the BPD) but not later than age 70½.
 (d)
The Participant may designate a Normal Retirement Age that is on or after age
(not earlier than age 65) but not
later than age
(not later than age 70½).
 (e)
Describe Normal Retirement Age:
Normal Retirement Age for Qualified Police (elect if applicable):
 (f)
Age
(not earlier than age 40 or later than age 70 ½).
 (g)
The earlier of age
(not earlier than age 40 or later than age 70 ½) or the date immediate retirement benefits are
authorized under a pension plan maintained by the Employer (as set forth under Section 5.04(c) of the BPD).
 (h)
The Participant may designate a Normal Retirement Age that is on or after the earlier of age 40 or the date immediate
retirement benefits are authorized under a pension plan maintained by the Employer (as set forth under Section 5.04(b)
of the BPD) but not later than age 70½.
 (i)
The Participant may designate a Normal Retirement Age that is on or after age 65 but not later than age 70½.
 (j)
Describe Normal Retirement Age for Qualified Police:
Normal Retirement Age for Firefighters (elect if applicable):
 (k)
Age
(not earlier than age 40 or later than age 70 ½).
 (l)
The earlier of age
(not earlier than age 40 or later than age 70 ½) or the date immediate retirement benefits are
authorized under a pension plan maintained by the Employer (as set forth under Section 5.04(c) of the BPD).
 (m) The Participant may designate a Normal Retirement Age that is on or after the earlier of age 40 or the date immediate
retirement benefits are authorized under a pension plan maintained by the Employer (as set forth under Section 5.04(b)
of the BPD) but not later than age 70½.
 (n)
The Participant may designate a Normal Retirement Age that is on or after age 65 but not later than age 70½.
 (o)
Describe Normal Retirement Age for Firefighters:
[Note: A Participant’s Normal Retirement Age must be the same as such Participant’s normal retirement age under any other
457(b) plans sponsored by the Employer. The designation of a Normal Retirement Age under the Plan does not compel retirement
with the Employer.]
SECTION 8
VESTING AND FORFEITURES
8-1

CONTRIBUTIONS SUBJECT TO VESTING. Does the Plan provide for Employer Contributions under AA §6 or Matching
Contributions under AA §6B that are subject to vesting?



Yes
No [If “No” is checked, skip to Section 9.]

Page 136 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 8 – Vesting and Forfeitures

[Note: The imposition of a vesting schedule creates a substantial risk of forfeiture with respect to the contributions subject to the
vesting schedule. If a contribution is subject to a substantial risk of forfeiture, such contribution is not counted toward the
Maximum Contribution Limit until the substantial risk of forfeiture lapses (i.e., the contributions are vested.). Where an amount is
subject to a substantial risk of forfeiture, gains or losses allocable to the amount deferred, through the date that the substantial
risk of forfeiture lapses, are taken into account in determining the amount that is considered deferred in the year in which the
substantial risk of forfeiture lapses.]
8-2

VESTING SCHEDULE. The vesting schedule under the Plan is as follows for both Employer Contributions and Matching
Contributions, to the extent authorized under AA §6 and AA §6B. See Section 7.02(a) of the BPD for a description of the various
vesting schedules under this AA §8-2. (Note: If the Employer imposes a vesting schedule, Employer Contributions and Matching
Contributions, and attributable earnings, will count towards the Code §457(e)(15) Maximum Contribution Limit for the year in
which the amounts become vested.)
ER

Match



(a) Full and immediate vesting.



(b) 3-year cliff vesting schedule



(d) Modified vesting schedule
% immediately on Plan participation
% after 1 Year of Service
% after 2 Years of Service
% after 3 Years of Service
% after 4 Years of Service
% after 5 Years of Service
100% after 6 Years of Service


8-3

 (c)

None, all service with the Employer counts for vesting purposes.
Service before the original Effective Date of this Plan is excluded. (See Section 7.06 of the BPD for rules regarding
Predecessor Service.)
Service completed before the Employee's
birthday is excluded.

FULL VESTING. An Employee's vesting percentage increases to 100% if, while employed with the Employer, the Employee:
 (a)
 (b)
 (c)
 (d)
 (e)
 (f)

8-5

(e) Other:

VESTING SERVICE. In applying the vesting schedules under this AA §8, the following service with the Employer is excluded.
 (a)
 (b)

8-4



dies.
has a Severance from Employment due to becoming Disabled.
becomes Disabled.
attains Normal Retirement Age.
Other:
Not applicable. No increase in vesting applies.

DEFAULT VESTING RULES. In applying the vesting requirements under this AA §8, the following default rules apply.


Year of Service. An Employee earns a Year of Service for vesting purposes upon completing 1,000 Hours of Service during
a Vesting Computation Period. Hours of Service are calculated based on actual hours worked during the Vesting
Computation Period.


Vesting Computation Period. The Vesting Computation Period is the Plan Year.
To override the default vesting rules, complete the applicable sections of this AA §8-5. If this AA §8-5 is not completed, the
default vesting rules apply.

Page 137 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 8 – Vesting and Forfeitures

8-6

Match



(a) Year of Service. Instead of 1,000 Hours of Service, an Employee earns a Year of Service
upon the completion of
[must be less than 1,000] Hours of Service during a Vesting
Computation Period.



(b) Vesting Computation Period. Instead of the Plan Year, the Vesting Computation Period
is:
 (1)
The 12-month period beginning with the anniversary of the Employee’s date of
hire.
 (2)
Describe:
[Note: Any Vesting Computation Period described in (2) must be a 12-consecutive month
period and must apply uniformly to all Participants.]



(c) Elapsed Time Method. Vesting service will be determined under the Elapsed Time
Method. (See Section 7.03(b) of the BPD.)



(d) Equivalency Method. For purposes of determining an Employee’s Hours of Service for
vesting, the Plan will use the Equivalency Method (as defined in Section 7.03(a)(2) of the
BPD). The Equivalency Method will apply to:
 (1)
All Employees.
 (2)
Employees who are not paid on an hourly basis. For Employees paid on an
hourly basis, vesting will be determined based on actual hours worked.
If this (d) is checked, Hours of Service for vesting will be determined under the following
Equivalency Method.
 (3)
Monthly. 190 Hours of Service for each month worked.
 (4)
Weekly. 45 Hours of Service for each week worked.
 (5)
Daily. 10 Hours of Service for each day worked.
 (6)
Semi-monthly. 95 Hours of Service for each semi-monthly period.
 (7)
Hours worked. 870 hours worked treated as 1,000 Hours of Service and 435
hours worked treated as 500 Hours of Service.
 (8)
Regular time hours. 750 regular time hours treated as 1,000 Hours of Service
and 375 regular time hours treated as 500 Hours of Service.

ALLOCATION OF FORFEITURES. The Employer may decide in its discretion how to treat forfeitures under the Plan.
Alternatively, the Employer may designate under this AA §8-6 how forfeitures occurring during a Plan Year will be treated.
[Note: No elections are required under this AA §8-6, if the Employer decides to use its discretion on how to treat forfeitures.]
Any forfeitures occurring during a Plan Year will be:
ER

Match



(a) N/A. All contributions are 100% vested. [Do not complete the rest of this AA §8-6.]



(b) Reallocated as additional Employer Contributions or as additional Matching Contributions.



For purposes of subsection (b) or (c), forfeitures will be applied:




(d) for the Plan Year in which the forfeiture occurs.



(e) for the Plan Year following the Plan Year in which the forfeitures occur.

Prior to applying forfeitures under subsection (b) or (c):




(f)



(g) Forfeitures may not be used to pay Plan expenses.

Forfeitures may be used to pay Plan expenses. (See Section 7.08(c) of the BPD.)

In determining the amount of forfeitures to be reallocated under subsection (b), the same allocation conditions apply as for the
source for which the forfeiture is being allocated under AA §6-5 or AA §6B-6, unless designated otherwise below.




(h) Forfeitures are not subject to any allocation conditions.



(i)

Forfeitures are subject to a last day of employment allocation condition.

Page 138 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 8 – Vesting and Forfeitures

Match



(j)

Forfeitures are subject to a

Hours of Service minimum service requirement.

In determining the treatment of forfeitures under this AA §8-6, the following special rules apply:

8-7

(k) Describe:

SPECIAL RULES REGARDING CASH-OUT DISTRIBUTIONS.
(a)

(b)

8-8



Additional allocations. If a Participant who has a Severance from Employment receives a complete distribution of
such Participant’s vested Account Balance while still entitled to an additional allocation, the forfeiture provisions do not
apply until the Participant receives a distribution of the additional amounts to be allocated.
To modify the default forfeiture rules, complete this AA §8-7(a).

The forfeiture provisions will apply if a Participant who has a Severance from Employment takes a complete
distribution, regardless of any additional allocations during the Plan Year.
Timing of forfeitures. A Participant who receives an Involuntary Cash-Out Distribution (as described in AA §9-4(a))
is treated as having an immediate forfeiture of such Participant’s nonvested Account Balance.
To modify the forfeiture timing rules to delay the occurrence of a forfeiture upon an Involuntary Cash-Out Distribution,
complete this AA §8-7(b).

A forfeiture will occur at the end of the
year following the Involuntary Cash-Out Distribution.

SPECIAL VESTING RULES.
ER

Match



Describe special vesting provisions:
SECTION 9
DISTRIBUTION PROVISIONS

9-1

AVAILABLE FORMS OF DISTRIBUTION.
Lump sum distribution. Unless selected otherwise under subsection (e) below, a Participant may take a distribution of such
Participant’s entire vested Account Balance in a single lump sum.
Additional distribution options. To provide for additional distribution options, check the applicable distribution forms under
this AA §9-1. If a lump sum distribution will not be provided under the Plan, check (e) below and indicate that no lump sum
distribution is available under the Plan.
 (a)
Partial lump sum. A Participant may take a distribution of less than the entire vested Account Balance upon Severance
from Employment.
 Minimum partial lump sum amount. A Participant may not take a partial lump sum distribution of less than
$
.
 (b)
Installment distributions. A Participant may take a distribution over a specified period not to exceed the life or life
expectancy of the Participant (and a designated beneficiary).
 (c)
Installment distribution for required minimum distributions. A Participant may take an installment distribution
solely to the extent necessary to satisfy the required minimum distribution rules under Section 9 of the BPD.
 (d)
Annuity distributions. A Participant may elect to have the Plan Administrator use the Participant’s vested Account
Balance to purchase an annuity.
 (e)
Describe: Repetitive Payments
[Note: Any additional distribution option described in (e) will apply uniformly to all Participants under the Plan and
may not be subject to the discretion of the Employer or Plan Administrator.]

9-2

PERMISSIBLE DISTRIBUTION EVENTS.
 (a)

Distribution events. A Participant may withdraw all or any portion of such Participant’s vested Account Balance, to
the extent designated, upon the occurrence of the event(s) selected under this AA §9-2.
Deferral

Match



(1) No in-service distributions are permitted.





(2) The attainment of age 59.5

(no earlier than age 59½).

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 9 – Distribution Provisions

 (b)

 (c)

 (d)
9-3

Deferral

Match





(3) The occurrence of an Unforeseeable Emergency, as described in
Section 8.08 of the BPD.
 Participants who receive a distribution on the occurrence of an
Unforeseeable Emergency may not make Salary Deferrals to the
Plan for a period of 6 months.





(4) A Qualified Birth or Adoption Distribution, as described in Section
8.14 of the BPD.



(5) Upon a deemed Severance from Employment when an individual is on
active duty for a period of at least 30 days while performing service in
the Uniformed Services, as described under Section 15.05(c) of the
BPD.



(6) An Emergency Personal Expense Distribution, as described in BPD
Section 8.18.



(7) A Domestic Abuse Distribution, as described in BPD Section 8.19.



(8) A Qualified Disaster Recovery Distribution, as described in Section
8.17 of the BPD.



(9) A Qualified Long-Term Care Distribution, as described in Section 8.20
of the BPD. [Note: Qualified Long-Term Care Distributions are not
available under the Plan until after December 29, 2025.]

Rollover Contributions. Unless designated otherwise under this subsection (b), a Participant may withdraw amounts
attributable to Rollover Contributions at any time. If this subsection (b) is selected, amounts attributable to Rollover
Contributions may be distributed only upon the occurrence of the following event(s):
 (1)
No in-service distributions are permitted.
 (2)
The attainment of age
.
 (3)
The occurrence of an Unforeseeable Emergency, as described in Section 8.08 of the BPD.
 (4)
The Participant qualifies for a Qualified Birth or Adoption Distribution, as described in Section 8.14 of the
BPD.
 (5)
Upon a deemed Severance from Employment when an individual is on active duty for a period of at least 30
days while performing service in the Uniformed Services, as described under Section 15.05(c) of the BPD.
 (6)
Describe:
Distribution of Smaller Amounts.
 (1)
The Employer has discretion to make distribution of smaller amounts as described in Section 8.06 of the
BPD.
 (2)
The Participant may withdraw a distribution of smaller amounts as described in Section 8.06 of the BPD.
 (3)
Special rules applicable to the distribution of smaller amounts:
Describe any special distribution rules applicable to a Participant’s Transfer Account:

SPECIAL RULES FOR IN-SERVICE DISTRIBUTIONS.
 (a)
 (b)
 (c)
 (d)

 (e)

In-service distributions will only be permitted if the Participant is 100% vested in the amounts being withdrawn.
A Participant may take no more than
in-service distribution(s) in a Plan Year.
A Participant may not take an in-service distribution of less than $
.
A Participant may not take a distribution after Severance from Employment for the following in-service distributions
elected under AA §9-2.
 (1)
Unforeseeable Emergency Distributions.
 (2)
Qualified Birth or Adoption Distributions.
 (3)
Emergency Personal Expense Distributions.
 (4)
Domestic Abuse Distributions.
 (5)
Qualified Long-Term Care Distributions.
Describe any special in-service distribution rules:

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Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 9 – Distribution Provisions

9-4

PARTICIPANT AND SPOUSAL CONSENT.
(a)

Involuntary Cash-Out Distribution. A Participant who has a Severance from Employment with a vested Account
Balance of $5,000 (or $7,000, effective for distributions made after December 31, 2023) or less will receive an
Involuntary Cash-Out Distribution in the form of a lump sum distribution, unless elected otherwise under this AA §9-4.
If a Participant’s vested Account Balance exceeds $5,000 (or $7,000, effective for distributions made after December
31, 2023), the Participant generally must consent to a distribution from the Plan, except to the extent provided otherwise
under this AA §9-4.
 (1)
No Involuntary Cash-Out Distributions. The Plan does not provide for Involuntary Cash-Out Distributions.
A Participant who has a Severance from Employment must consent to any distribution from the Plan. (See
Section 14.02(a) of the BPD for special rules upon Plan termination.)
 (2)
Involuntary Cash-Out Distribution threshold. Instead of a vested Account Balance Involuntary Cash-Out
Distribution threshold of $5,000 (or $7,000, effective for distributions made after December 31, 2023), a
Participant who has a Severance from Employment will receive an Involuntary Cash-Out Distribution:
 (i)
If the Participant’s vested Account Balance is less than or equal to $1,000
.
 (ii)
Regardless of the value of the Participant’s vested Account Balance (i.e., a Participant who has a
Severance from Employment always will receive an Involuntary Cash-Out Distribution and no
Participant consent is required).
 (3)
Application of Automatic Rollover rules.
 (i)
The Automatic Rollover rules described in Section 8.09(f) of the BPD do not apply to any
Involuntary Cash-Out Distribution below $1,000, unless elected otherwise under this subsection (i).
If this subsection (i) is checked, the Automatic Rollover provisions apply to all Involuntary CashOut Distributions (including those below $1,000).
 (ii)

(4)

(5)

(b)

 (c)

The Automatic Rollover rules only apply to Involuntary Cash-Out Distributions of Participants who
have not attained Normal Retirement Age or age 62, if later.
Distribution upon attainment of stated age. Participant consent will not be required with respect to
distributions made upon attainment of Normal Retirement Age (or age 62, if later), regardless of the value of
the Participant’s vested Account Balance.
Treatment of Rollover Contributions. In determining whether a Participant’s vested Account Balance
exceeds the Involuntary Cash-Out threshold for purposes of applying the distribution rules under this AA §9-4
and the Automatic Rollover provisions under Section 8.09(f) of the BPD, Rollover Contributions will be:
 (i)
excluded.

 (ii)
included.
Spousal consent. Spousal consent is not required for a Participant to receive a distribution or name an alternate
Beneficiary, unless designated otherwise under this subsection (b).
 (1)
Distribution consent. A Participant’s spouse must consent to any distribution or loan, provided the
Participant’s vested Account Balance exceeds $
.
 (2)
Consent to Beneficiary. A Participant’s spouse must consent to naming someone other than the spouse as
Beneficiary under the Plan.
 (3)
Spousal consent rights determined under administrative policy. The Employer will establish spousal
consent rights for the Plan under a separate administrative policy.
Describe any special rules relating to Participant or spousal consent:

9-5

TIMING OF DISTRIBUTIONS. The Plan Administrator will make distributions to a Participant (or Beneficiary) as soon as
administratively feasible after the occurrence of an event, such as Severance from Employment, that allows a Participant or
Beneficiary to receive a distribution. The Plan may condition the receipt of a distribution on Participant and/or spousal consent, as
specified under AA §9-4.

9-6

DETERMINATION OF BENEFICIARY.
(a)

Default beneficiaries. Under Section 8.05(c) of the BPD, to the extent a Beneficiary has not been named by the
Participant (subject to the spousal consent rules) to receive all or any portion of the deceased Participant’s death benefit,
such amount shall be distributed to the Participant’s surviving spouse (if the Participant was married at the time of
death) who shall be considered the designated Beneficiary. If the Participant does not have a surviving spouse at the
time of death, distribution will be made to the Participant’s surviving children (including legally adopted children, but
not including step-children), as designated Beneficiaries, in equal shares. If the Participant has no surviving children,
distribution will be made to the Participant’s estate.

If this subsection (a) is checked, the default beneficiaries under Section 8.05(c) of the BPD are modified as
follows:

Page 141 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 9 – Distribution Provisions

 (1)

(b)

(c)

9-7

The Plan adopts the default beneficiary rules under Section 8.05(c) of the BPD, except, if the
Participant does not have a surviving spouse at the time of death, distribution will be made to the
Participant’s children (including legally adopted children, but not including step-children), as
designated Beneficiaries, per stirpes.
 (2)
The Plan adopts the default beneficiary rules under Section 8.05(c) of the BPD, except, if the
Participant does not have a surviving spouse at the time of death, distribution will be made to the
Participant’s estate.
 (3)
The Plan adopts the default beneficiary rules under Section 8.05(c) of the BPD, except, if the
Participant does not have a surviving spouse at the time of death, distribution will be made in the
following order of priority: (1) to the Participant’s children (including legally adopted children, but
not including step-children), as designated Beneficiaries, per stirpes; (2) if there are no children,
then to the Participant’s surviving parents; and (3) if there are no surviving parents, to the
Participant’s estate.
 (4)
Describe other modifications to the default beneficiaries under Section 8.05(c) of the BPD: To the
extent a Beneficiary has not been named by the Participant to receive all of any portion of the
deceased Participants death benefit, such amount shall be distributed to the Participants surviving
Spouse.If the Participant does not have a surviving Spouse, distribution will be made to the
Participants surviving children (including legally adopted children, but not including step-children)
in equal shares by right of representation (one share for each surviving child and one share for each
child who predeceases the Participant with living descendants).If the Participant has no surviving
children, distribution will be made to the Participants surviving parents in equal shares. If the
Participant has no surviving parents, distribution will be made to the Participants estate.
[Note: The description of the modifications to the default beneficiaries must be sufficiently clear for
the Plan Administrator to determine the beneficiaries and the method of distribution of the
Participant’s death benefit.]
One-year marriage rule. For purposes of determining whether an individual is considered the surviving spouse of the
Participant, the determination is based on the marital status as of the date of the Participant’s death, unless designated
otherwise under this subsection (b).

If this subsection (b) is checked, in order to be considered the surviving spouse, the Participant and surviving
spouse must have been married for the entire one-year period ending on the date of the Participant’s death. If
the Participant and surviving spouse are not married for at least one year as of the date of the Participant’s
death, the spouse will not be treated as the surviving spouse for purposes of applying the distribution
provisions of the Plan.
Divorce of spouse. Unless elected otherwise under this subsection (c), if a Participant designates such Participant’s
spouse as Beneficiary and subsequent to such Beneficiary designation, the Participant and spouse are divorced, the
designation of the spouse as Beneficiary under the Plan is automatically rescinded as set forth under Section 8.05 of the
BPD.

If this subsection (c) is checked, a Beneficiary designation will not be rescinded upon divorce of the
Participant and spouse.
[Note: Section 8.05 of the BPD and this subsection (c) will be subject to the provisions of a Beneficiary designation
entered into by the Participant. Thus, if a Beneficiary designation specifically overrides the election under this
subsection (c), the provisions of the Beneficiary designation will control. See Section 8.05 of the BPD.]

QUALIFIED DISTRIBUTIONS FOR RETIRED PUBLIC SAFETY OFFICERS.
Unless otherwise elected below, a Participant who is an eligible retired public safety officer may elect, after Severance from
Employment, to have qualified health insurance premiums deducted from amounts to be distributed from the Plan that would
otherwise be includible in gross income, and to have such amounts paid directly to the insurer or group health plan. (See Section
8.13 of the BPD.)

If this subsection is checked, a Participant who is an eligible retired public safety officer may NOT elect to have
qualified health insurance premiums deducted from amounts to be distributed from the Plan.

9-8

REQUIRED MINIMUM DISTRIBUTIONS
(a)

(b)

Required Beginning Date. In applying the required minimum distribution rules under Section 9 of the BPD, the
Required Beginning Date is the later of attainment of age 72 (age 70 ½ for Participants who attained age 70 ½ prior to
January 1, 2020) or Severance from Employment. To override this default provision, check this subsection (a).

The Required Beginning Date is the date the Employee attains age 72 (age 70 ½ for Participants who attained
age 70 ½ prior to January 1, 2020), even if the Employee is still employed with the Employer.
Temporary Waiver for 2020 - Default if Participant failed to elect. For purposes of applying the required minimum
distribution rules for the 2020 calendar year, effective January 1, 2020 (or such later date as designated below), a

Page 142 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 9 – Distribution Provisions

Participant (including an Alternate Payee or beneficiary of a deceased Participant) who was eligible to receive a
required minimum distribution for the 2020 calendar year could elect whether to receive the 2020 RMD or 2020
Extended RMD (as defined in Section 9.05(a) of the BPD). If a Participant did not specifically elect to take the 2020
RMD or 2020 Extended RMD from the Plan, such distribution was not made for the 2020 calendar year. The Employer
may modify this default rule below, provided such modification satisfies the requirements under Code §401(a)(9)(I) and
any applicable IRS guidance. (The temporary waiver for 2020 does not apply to Plans that are established after 2020
and no elections are required for such Plans.)
 (1)
2020 RMDs and 2020 Extended RMDs were made. 2020 RMDs and 2020 Extended RMDs were made to
Participants who were otherwise required to receive a required minimum distribution for the 2020 calendar
year, unless the Participant elected to not receive such distribution.
 (2)
2020 RMDs were not made, but 2020 Extended RMDs were made. 2020 RMDs were not made for the
2020 calendar year, but 2020 Extended RMDs were made for the 2020 calendar year, unless the Participant
elected otherwise.
 (3)
2020 RMDs were made, but 2020 Extended RMDs were not made. 2020 RMDs were made for the 2020
calendar year, but 2020 Extended RMDs were not made for the 2020 calendar year, unless the Participant
elected otherwise.
(4)
Direct Rollovers. Unless elected otherwise below, the Plan offered a Direct Rollover only for distributions
that were Eligible Rollover Distributions in the absence of Code §401(a)(9)(I).
Instead of the default above, the following were treated as Eligible Rollover Distributions in 2020:
 (i)
2020 RMDs
 (ii)
2020 RMDs and 2020 Extended RMDs
 (iii) 2020 RMDs, but only if paid with an additional amount that is an Eligible Rollover Distribution
without regard to Code §401(a)(9)(I)
 (iv) Describe:
 (5)
Describe other modifications of the default participant election rules:
 (6)
Effective date. Instead of January 1, 2020, the effective date of the amendment providing for a choice of
whether a Participant or beneficiary could receive 2020 RMDs was effective:
 (7)
Describe any special rules, including any special effective dates, the Plan applied to RMDs for 2020:
(c)

Required minimum distribution elections or rules. Unless the Employer elects otherwise under this AA §9-8(c),
RMDs under the Plan when the Participant dies prior to the Required Beginning Date shall be made as follows: (1) if
the Participant does not have a Designated Beneficiary, distributions must satisfy the 5-year rule under Code
§401(a)(9)(B)(ii); (2) if the participant has a Designated Beneficiary that is not an Eligible Designated Beneficiary,
distributions must satisfy the 10-year rule; or (3) if the Participant has an Eligible Designated Beneficiary, distributions
must satisfy the life expectancy rule. To override this default provision, complete (1) and/or (2) below.
 (1)
Application of life expectancy and 10-year rules to Eligible Designated Beneficiaries. Instead of the
default, the Plan will apply the following rule:
 (i)
The life expectancy rule applies to all Eligible Designated Beneficiaries.
 (ii)
The 10-year rule applies to all Eligible Designated Beneficiaries.
 (iii) The entire interest of an Eligible Designated Beneficiary will be distributed by the end of the
calendar year [may not be greater than 9th] following the year the Participant dies.
 (iv) The Participant or Eligible Designated Beneficiary may elect to apply either the 10-year rule or the
life expectancy rule to determine the required minimum distributions when the Participant dies
before such Participant’s Required Beginning Date. If no election is timely made:
 (A) the life expectancy rule applies to all Eligible Designated Beneficiaries.
 (B)
the 10-year rule applies to all Eligible Designated Beneficiaries.
 (C)
the 10-year rule, reduced to
years, applies to all Eligible Designated Beneficiaries.
 (v)
Describe the manner (including effective date) in which the 10-year rule and life expectancy rule
apply to Eligible Designated Beneficiaries:
 (2)
Special rules. Describe any special rules that apply for purposes of the required minimum distribution rules
under Code §401(a)(9):
[Note: Any special rules for determining required minimum distributions for calendar years beginning on or
after January 1, 2022 (or such later date as specified in applicable regulations or guidance) must comply
with proposed Treas. Reg §§1.401(a)(9)-1 through 1.401(a)(9)-9 issued on February 24, 2022 (or subsequent
applicable final regulations).]

Page 143 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Section 9 – Distribution Provisions

9-9

SPECIAL DISTRIBUTION RULES.


Describe any additional distribution options or rules:
SECTION 10
MISCELLANEOUS PROVISIONS

10-1

PLAN VALUATION. The Plan is valued annually, as of the last day of the Plan Year. In addition, the Plan will be valued on
the following dates:
Deferral

Match





(a) Daily. The Plan is valued at the end of each business day during which the
New York Stock Exchange is open.



(b) Monthly. The Plan is valued at the end of each month of the Plan Year.



(d) Describe:
[Note: The Employer may elect operationally to perform interim valuations.]

10-2

SPECIAL RULES FOR DETERMINING AMOUNT OF INCOME OR LOSS. The following special rules apply in
determining the amount of income or loss allocated to Participants’ Accounts:

10-3

MILITARY SERVICE PROVISIONS -- BENEFIT ACCRUALS. The benefit accrual provisions under Section 15.05(b) of
the BPD do not apply. To apply the benefit accrual provisions under Section 15.05(b) of the BPD, check the box below.
 (a)

 (b)
10-4

AUTOMATIC PORTABILITY TRANSACTIONS. If elected below or as set forth in separate administrative procedures, the
Employer may elect to accept amounts pursuant to an automatic portability transaction as described in Code §4975(f)(12) and
BPD Section 4.03.
 (a)
 (b)

10-5

Plan will accept automatic portability transactions. Check this box if the Plan will accept amounts pursuant to an
automatic portability transaction as described in Code §4975(f)(12) and BPD Section 4.03.
Describe special rules applicable automatic portability transactions:

GOVERNING LAW. Unless designated otherwise below, the provisions of this Plan shall be construed, administered, and
enforced in accordance with the provisions of applicable Federal Law and, to the extent applicable, the laws of the state in which
the Employer has its principal place of business.


10-6

Eligibility for Plan benefits. Check this box if the Plan will provide the benefits described in Section 15.05(b) of the
BPD. If this box is checked, an individual who dies or becomes disabled in qualified military service will be treated as
reemployed for purposes of determining entitlement to benefits under the Plan.
Describe special rules applicable to military service:

The provisions of the Plan shall be construed, administered, and enforced in accordance with the provisions of
applicable Federal Law and, to the extent applicable, the laws of the state of

OTHER SPECIAL RULES APPLICABLE TO THIS PLAN. The following special rules, including the applicability of any
vendor agreements, apply to this Plan:

Page 144 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Appendix A – Special Effective Dates

APPENDIX A
SPECIAL EFFECTIVE DATES
 A-1

Eligible Employees. The definition of Eligible Employee under AA §3 is effective as follows:

 A-2

Minimum age and service conditions. The minimum age and service conditions and Entry Date provisions specified in AA
§4 are effective as follows:

 A-3

Compensation definitions. The compensation definitions under AA §5 are effective as follows:

 A-4

Employer Contributions. The Employer Contribution provisions under AA §6 are effective as follows:

 A-5

Salary Deferrals. The Salary Deferral provisions under AA §6A are effective as follows:

 A-6

Matching Contributions. The Matching Contribution provisions under AA §6B are effective as follows:

 A-7

Retirement ages. The retirement age provisions under AA §7 are effective as follows:

 A-8

Vesting and forfeiture rules. The rules regarding vesting and forfeitures under AA §8 are effective as follows:

 A-9

Distribution provisions. The distribution provisions under AA §9 are effective as follows:

 A-10

Miscellaneous provisions. The provisions under AA §10 are effective as follows:

 A-11

Special effective date provisions for merged plans. If any Code §457(b) plan has been merged into this Plan, the following
provisions apply:

 A-12

Other special effective dates:

Page 145 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Appendix B – Loan Policy

APPENDIX B
LOAN POLICY
Use this Appendix B to identify elections dealing with the administration of Participant loans. These elections may be changed without
amending this Agreement by substituting an updated Appendix B with new elections.
B-1

Are PARTICIPANT LOANS permitted? (See Section 13 of the BPD.)
 (a)
 (b)

B-2

LOAN PROCEDURES.
 (a)
 (b)

B-3

There is no minimum loan amount.
The minimum loan amount is $
The maximum loan amount is $

.
.

INTEREST RATE. The default loan policy under Section 13.05 of the BPD provides for an interest rate commensurate with the
interest rates charged by local commercial banks for similar loans. To override the default loan policy and provide a specific
interest rate to be charged on Participant loans, complete this AA §B-7.
 (a)
 (b)

B-8

A Participant may have
loans outstanding at any time.
There are no restrictions on the number of loans a Participant may have outstanding at any time.

LOAN AMOUNT. The default loan policy under Section 13.04 of the BPD provides that a Participant may not receive a loan of
less than $1,000. To modify the minimum loan amount or to add a maximum loan amount, complete this AA §B-6.
 (a)
 (b)
 (c)

B-7

A Participant may take a loan equal to the greater of $10,000 or 50% of the Participant's vested Account Balance.
[Note: If this AA §B-4 is checked, the Participant may be required to provide adequate security as required under
Section 13.06 of the BPD.]

NUMBER OF LOANS. The default loan policy under Section 13.04 of the BPD restricts Participants to one loan outstanding at
any time. To override the default loan policy and permit Participants to have more than one loan outstanding at any time,
complete (a) or (b) below.
 (a)
 (b)

B-6

A former Employee or Beneficiary who has a vested Account Balance may request a loan from the Plan.

LOAN LIMITS. The default loan policy under Section 13.03 of the BPD allows Participants to take a loan provided all
outstanding loans do not exceed 50% of the Participant’s vested Account Balance. To override the default loan policy to allow
loans up to $10,000, even if greater than 50% of the Participant’s vested Account Balance, check this AA §B-4.


B-5

Loans will be provided under the default loan procedures set forth in Section 13 of the BPD, unless modified under this
Appendix B.
Loans will be provided under a separate written loan policy.
[Note: If this subsection (b) is checked, do not complete the rest of this Appendix B.]

AVAILABILITY OF LOANS. Participant loans are available to all Participants and Beneficiaries. Participant loans are not
available to a former Employee or Beneficiary. To override this default provision, complete this AA §B-3.


B-4

Yes
No

The prime interest rate
 plus
percentage point(s).
Describe:
[Note: Any interest rate described in this AA §B-7 must be reasonable and must apply uniformly to all Participants.]

PURPOSE OF LOAN. The default loan policy under Section 13.02 of the BPD provides that a Participant may receive a
Participant loan for any purpose. To modify the default loan policy to restrict the availability of Participant loans, complete this
AA §B-8.


A Participant may only receive a Participant loan under the following circumstances:

Page 146 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Appendix B – Loan Policy

B-9

APPLICATION OF LOAN LIMITS. If Participant loans are not available from all contribution sources, the limitations under
Code §72(p) and the adequate security requirements of the Department of Labor regulations will be applied by taking into account
the Participant’s entire Account Balance. To override this provision, complete this AA §B-9.


B-10

CURE PERIOD. The Plan provides that a Participant incurs a loan default if a Participant does not repay a missed payment by
the end of the calendar quarter following the calendar quarter in which the missed payment was due. To override this default
provision to apply a shorter cure period, complete this AA §B-10.


B-11

The loan limits and adequate security requirements will be applied by taking into account only those contribution
Accounts which are available for Participant loans.

The cure period for determining when a Participant loan is treated as in default will be
following the end of the month in which the loan payment is missed.

days (cannot exceed 90)

PERIODIC REPAYMENT – PRINCIPAL RESIDENCE. If a Participant loan is for the purchase of a Participant’s primary
residence, the loan repayment period for the purchase of a principal residence may not exceed ten (10) years.
 (a)
 (b)
 (c)

The Plan does not permit loan payments to exceed five (5) years, even for the purchase of a principal residence.
The loan repayment period for the purchase of a principal residence may not exceed
years (may not exceed 30).
Loans for the purchase of a Participant’s primary residence may be payable over any reasonable period commensurate
with the period permitted by commercial lenders for similar loans.

B-12 SEVERANCE FROM EMPLOYMENT. Section 13.10 of the BPD provides that a Participant loan becomes due and payable in
full upon the Participant’s Severance from Employment. To override this default provision, complete this AA §B-12.


A Participant loan will not become due and payable in full upon the Participant’s Severance from Employment.

B-13 DIRECT ROLLOVER OF A LOAN NOTE. Section 13.10(b) of the BPD provides that upon Severance from Employment a
Participant may request the Direct Rollover of a loan note. To override this default provision, complete this AA §B-13.


A Participant may not request the Direct Rollover of the loan note upon Severance from Employment.

B-14 LOAN RENEGOTIATION. The default loan policy provides that a Participant may renegotiate a loan, provided the
renegotiated loan separately satisfies the reasonable interest rate requirement, the adequate security requirement, the periodic
repayment requirement and the loan limitations under the Plan. The Employer may restrict the availability of renegotiations to
prescribed purposes provided the ability to renegotiate a Participant loan is available on a non-discriminatory basis. To override
the default loan policy and restrict the ability of a Participant to renegotiate a loan, complete this AA §B-14.
 (a)
 (b)

A Participant may not renegotiate the terms of a loan.
The following special provisions apply with respect to renegotiated loans:

B-15 SOURCE OF LOAN. Participant loans may be made from all available contribution sources, to the extent vested, unless
designated otherwise under this AA §B-15.

B-16

SPOUSAL CONSENT. Spousal consent is not required for a Participant to receive a loan. To override this provision, complete
this AA §B-16.


B-17

Participant loans will not be available from the following contribution sources:

Spousal consent is required to receive a Participant loan.

MODIFICATIONS TO DEFAULT LOAN PROVISIONS.

The following special rules will apply with respect to Participant loans under the Plan:
[Note: Any provision under this AA §B-17 must satisfy the requirements under Code §72(p) and the regulations thereunder and
will control over any inconsistent provisions of the Plan dealing with the administration of Participant loans.]

Page 147 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Appendix C – Administrative Elections

APPENDIX C
ADMINISTRATIVE ELECTIONS
Use this Appendix C to identify certain elections dealing with the administration of the Plan. These elections may be changed without reexecuting this Agreement by substituting an updated Appendix C with new elections.
C-1

DIRECTION OF INVESTMENTS. Are Participants permitted to direct investments?
 (a) No
 (b) Yes
Specify Accounts:
 (1) All Accounts
 (2) Pre-Tax Salary Deferral Account
 (3) Roth Deferral Account
 (4) Matching Contribution Account
 (5) Employer Contribution Account
 (6) Rollover Contributions Account
 (7) Transfer Account
 (8) Other:
 (c) Describe any special rules that apply for purposes of direction of investments:

C-2

ROLLOVER CONTRIBUTIONS. Does the Plan accept Rollover Contributions?
 (a) No
 (b) Yes
 (1)
 (2)
 (3)

C-3

If this subsection (1) is checked, an Employee may make a Rollover Contribution to the Plan prior to
becoming a Participant in the Plan.
Check this subsection (2) if the Plan will accept Rollover Contributions from former Employees with an
Account Balance under the Plan.
Describe any special rules for accepting Rollover Contributions:
[Note: The Employer may designate in this subsection (3), or in separate written procedures, the extent to
which it will accept rollovers from designated plan types. For example, the Employer may decide not to
accept rollovers from certain designated plans (e.g., 403(b) plans, §457 plans or IRAs). Any special rollover
procedures will apply uniformly to all Participants under the Plan.]

QDRO PROCEDURES. Do the default QDRO procedures under Section 11.06 of the BPD apply?
 (a)
 (b)

No
Yes

Page 148 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Employer Signature Page

EMPLOYER SIGNATURE PAGE
PURPOSE OF EXECUTION. This Signature Page is being executed to effect:
 (a)

The adoption of a new plan, effective
Year in which the Plan is adopted].

[Date can be no earlier than the first day of the Plan

 (b)

The restatement of an existing plan, effective August 25, 2026
the Plan Year in which the Plan is adopted].

[Date can generally be no earlier than the first day of

 (c)

(1)

Name of Plan(s) being restated: Coldwater Board of Public Utilities 457(b) Deferred Compensation Plan

(2)

The original effective date of the plan(s) being restated: August 18, 1993

An amendment of the Plan. If this Plan is being amended, the updated pages of the Adoption Agreement may be substituted
for the original pages in the Adoption Agreement. All prior Employer Signature Pages should be retained as part of this
Adoption Agreement.
(1)
(2)
(3)
(4)

Effective Dates(s) of amendment: [Date can generally be no earlier than the first day of the Plan Year in which the
Plan is adopted]
Name of plan being amended:
The original effective date of the plan(s) being amended:
Identify the section(s) of the Adoption Agreement being amended:

Coldwater Board of Public Utilities, MI
(Name of Employer)
(Name of authorized representative)

(Title)

(Signature)

(Date)

Employers should consult with legal counsel to ensure that the Plan meets applicable federal, State and local law requirements.
The IRS does not maintain a pre-approved plan program or a determination letter program for Code §457(b) plans. Employers
who want the Internal Revenue Service to review their Code §457(b) plan document or consider any other document form issue
may request a private letter ruling. See Revenue Procedure 2023-1 (or annual successor Revenue Procedure) for details.

Page 149 of 150

Nationwide Financial Services, Inc. Governmental 457(b) Plan
Trust Declaration

TRUST DECLARATION
Effective date of Trust Declaration: January 1, 2024
The Trustee’s Investment Powers are:
 (a)
 (b)
 (c)
 (d)

Discretionary. A Trustee is a Discretionary Trustee to the extent the Trustee has exclusive authority and discretion with
respect to the investment, management or control of Plan assets.
Nondiscretionary. A Trustee is a Directed Trustee with respect to the investment of Plan assets to the extent the Trustee is
subject to the direction of the Plan Administrator or the Employer.
No Trustee. Plan is funded exclusively with custodial accounts, annuity contracts, and/or insurance contracts. (See Section
12.12 of the BPD.)
Determined under a separate trust agreement.
Name of Trustee:
Title of Trust Agreement:
Address:

Description of any special Trustee powers:

Page 150 of 150

Utility Director Report – 9-2-26
Power Cost Adjustment. This month’s Power Cost Adjustment is $0.00717 and the PCA for secondary
meters is $0.00738.
Apple Fest. Apple Fest is fast approaching. The event will extend from Four Corners Park, south along
US-12, down South Monroe Street and along South Hanchett Street and the Tibbits Plaza parking lot.
The event is scheduled for Saturday, September 19 from 9:00 a.m. to 3:00 p.m. Stop by and see us at
the CBPU booth!
Hydrant Flushing. Fall hydrant flushing is scheduled for the week of September 21. Staff will be
working two shifts, 6:00 a.m. to 2:00 p.m. and 2:00 p.m. to 10:00 p.m. They will start in Ward 1 and
move to Wards 4, 2 and 3 respectively throughout the remainder of the week. During hydrant
flushing, you may notice discoloration of your water. If this occurs, slowly run cold water out of
your faucet until the water becomes clear. This process will remove sediment from the system that
naturally accumulates.
Household Hazardous Waste / Shredding Day. CBPU will be hosting the annual Household Hazardous
Waste on Saturday, September 26 from 9:00 a.m. to 2:00 p.m. at the Branch County Fairgrounds. We
would like to thank the City of Coldwater, City of Bronson, Village of Quincy, and Algansee, Bethel,
Bronson, Butler, Coldwater, Girard, Kinderhook, Ovid, Sherwood and Quincy Townships for
participating. Only waste from these communities will be collected at this year’s event. This day was
created to keep drinking water and local natural resources safe from contamination. Please visit our
website for a list of items that will and will not be accepted.
In addition, a mobile shredding truck will be on-site to help securely dispose of personal documents.
City of Coldwater residents/CBPU residential customers can take advantage of this mobile shredding
service at no cost. All other township residents can participate for a nominal fee.
Hoptoberfest. Mark your calendars for the grand finale of the season for Hoptoberfest, sponsored
by the CBPU. This event is scheduled for Friday, October 2 from 5:00 p.m. to 10:00 p.m. on South
Monroe Street. This event promises a celebration of traditional German food, craft beer and live
music.
Labor Day. In observance of Labor Day, the City/CBPU offices will be closed on September 7.
Public Utilities Week. A special week dedicated to honoring the important role of public utilities and
their impact on our daily lives (nationally known as Public Power Week). CBPU is recognizing the
week of October 4-10 with a coloring contest for students in grades 1-4, website features and various
other appreciation activities.

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