On the agenda: Winona meeting — Data Center (May 12)

Board of County Commissioners
Meeting Agenda

2025 County Board Goals

Winona County Board Room
County Office Building,
202 West Third Street
Winona, MN 55987

Mission. Make it a great day to live in Winona County.
Vision. Serving Winona County through:
•
Broad public participation
•
Effective and efficient services
•
Prudent stewardship of Public resources

January: 1st, 2nd Tuesday, 9 AM.; & 4th Tuesday, 6 PM
February-November: 2nd Tuesday, 9 AM; & 4th Tuesday, 6 PM
December: 2nd Tuesday, 6 PM; & 4th, 9 AM

Core Values. Leadership, Service, Accountability, and Innovation

#2026-10

May 12, 2026
1. CALL TO ORDER – 9:00 A.M.
Pledge of Allegiance
1.1
2. PUBLIC COMMENT - (2 min per speaker - 10 minute total)

Administration

3. APPROVAL OF COUNTY BOARD MINUTES
3.1
County Board – April 28, 2026

p. 11

4. CONSENT COMMENTS & APPROVAL OF AGENDA

Planning and Env.
Services
Planning and Env.
Services

Administration
Auditor-Treasurer
Auditor-Treasurer
Health and Human
Services
Highway
Sheriff
Finance
Finance
Planning and Env.
Services

5. CONSENT BUSINESS
COMMITTEE RECOMMENDATIONS
5.1
Approve Conditional Use Permit for Randy Tarjeson
p. 14
5.2

Approve Conditional Use Permit for Jake and Edna Shetler
p. 21

DEPARTMENT RECOMMENDATIONS
5.3
Approve Professional Services Agreement for Certified Public Accountant
Services
5.4
Appoint Deputy Registrar
5.5
Approve Resolution to Accept 2025 Polling Place Accessibility Grant
5.6
Approve Recovery Corps Program and Fee with AmeriCorps to Provide
Assistance with Recovery Corps Project Coordinators and Navigator
5.7
Approve Resolution and Detour Agreement 1061986 with MnDOT
5.8
Approve 2026 State of MN Federal Boating Safety Supplemental Equipment
Grant
5.9
Approve Resolution for Donations Received 1/1/2026-3/31/2026
5.10 Confirm Payment of Disbursements
5.11 Approve Parks and Environment Committee Outline of Operations

p. 38
p. 43
p. 44
p. 55
p. 64
p. 73
p. 105
p. 107
p. 108

WINONA COUNTY BOARD OF COMMISSIONERS
First District
Chris Meyer
322 High Forest Street
Winona MN 55987
(507) 701-1228

Second District
Dwayne Voegeli
359 Pleasant Hill Drive
Winona MN 55987
(507) 961-3178

Third District
Josh Elsing
462 E. 4th St
St. Charles MN 55972
(507) 429-1474

Fourth District
Greg Olson
216 Grand St
Winona MN 55987
(507) 458-5698

Fifth District
Marcia Ward
30978 Four Farms Rd
Dakota MN 55952
(507) 643-6389

Board of County Commissioners
Meeting Agenda

2025 County Board Goals

Winona County Board Room
County Office Building,
202 West Third Street
Winona, MN 55987

Mission. Make it a great day to live in Winona County.
Vision. Serving Winona County through:
•
Broad public participation
•
Effective and efficient services
•
Prudent stewardship of Public resources

January: 1st, 2nd Tuesday, 9 AM.; & 4th Tuesday, 6 PM
February-November: 2nd Tuesday, 9 AM; & 4th Tuesday, 6 PM
December: 2nd Tuesday, 6 PM; & 4th, 9 AM

Core Values. Leadership, Service, Accountability, and Innovation

#2026-10

May 12, 2026

Sheriff
Administration

6. GENERAL BUSINESS
DEPARTMENT RECOMMENDATIONS
6.1
Approve Resolution Proclaiming May 13, 2026 Winona County Law
Enforcement Memorial Day
6.2
Discuss Potential Moratorium of Development of Scenic Byways

p. 124
p. 126

7. COMMITTEE REPORTS/COMMUNICATIONS
8. ADJOURN

County Board
County Board

9. COMMITTE OF THE BOARD
9.1
Discuss Potential Replacement of MN Old State Flag with New Design
9.2
Discuss Future Agenda Item Regarding Data Centers

p. 127
p. 128

Administration

10. WORKING SESSION
10.1 Discuss Future Budget

p. 129

WINONA COUNTY BOARD OF COMMISSIONERS
First District
Chris Meyer
322 High Forest Street
Winona MN 55987
(507) 701-1228

Second District
Dwayne Voegeli
359 Pleasant Hill Drive
Winona MN 55987
(507) 961-3178

Third District
Josh Elsing
462 E. 4th St
St. Charles MN 55972
(507) 429-1474

Fourth District
Greg Olson
216 Grand St
Winona MN 55987
(507) 458-5698

Fifth District
Marcia Ward
30978 Four Farms Rd
Dakota MN 55952
(507) 643-6389

Policy: Winona County Board Ground Rules

Date Approved by County Board: February 28, 2023
Supersedes Policy Date: June 9, 2020

Policy
It is a goal of Winona County to foster open and transparent government. These Ground Rules provide
guidance in the management of public meetings and related activities conducted on behalf of Winona
County and its affiliates. The rules adopted herein provide a framework within which to share topics and
opinions in a civil, fair, and equitable manner.
These rules apply to Winona County Commissioners, appointed officials, meeting attendees and others
herein mentioned. This policy and these rules promote decorum and foster smooth operation of the
County’s public meetings.
A. Meeting Decorum
1. All cell phones and other electronic devices that have the potential to disrupt the meeting must be
turned off or on silent.
2. All attendees will adhere to Winona County’s Respectful Workplace Policy.
3. Except for the public comment section of the agenda or unless there is a published public hearing,
audience members cannot speak unless asked a direct question. Board members will not
circumvent this rule by asking non-specific questions. Members of the public may only speak at a
public County Board meeting after being recognized by the Chairperson and after stating their
name and city or township of residence. Comments are limited to two minutes unless otherwise
determined by the County Board. Advisory committees do not need to allow public comments
unless desired, however, should public comments be allowed, the same rules and procedures for
public comments session will apply to all board meetings and advisory committee meetings.
4. Board members will not engage in debate with the public. All participants in the meeting should
respect the rights of others when speaking and refrain from talking over each other or speaking at
the same time.
5. During the County Board Meetings, County Board members, the County Attorney, and County
Administrator must raise their hand to be recognized and to speak, except for motions and
seconds. The County Attorney and County Administrator may take part in any discussion but shall
not vote.
6. Unless otherwise authorized by the County Board or required by statute, these rules, and Robert’s
Rules of Order (see Appendix B, Ladder of Motions) will serve as the model for conducting
meetings. Where conflicts exist between Robert’s Rules and this policy, this policy shall prevail.
7. Appendix A, Summary of Motions, provides a detailed list of motion types, definitions, voting
requirements and procedures to be followed during public meetings.
County Board Agenda Packet, Page 3

8. Policy decisions shall not be revisited for a one (1) year period unless the situation or circumstance
change substantially, and a four-fifths majority of the County Board agrees to reopen the policy for
discussion.
B. Agendas
1. The County Administrator prepares and places items on County Board public meeting agendas.
Public meeting notices must be reviewed by the County Administrator’s office before public
release.
2. Any two (2) Commissioners can request an item be added to the Committee of the Board meeting
by each Commissioner sending an email to the County Administrator or verbally requesting during
a County Board meeting. A Commissioner can discuss an item outside of a County Board meeting
with only one other Commissioner. The Committee of the Board is a standing meeting on the same
day of each regular County Board meeting, occurs after the morning meeting and before the night
meeting, last no more than one (1) hour, no formal decisions can be made, and if a majority of the
Board wishes to move the item forward it would come back to the next regular Board meeting.
3. Agenda items should be limited to legislative actions, quasi-judicial decisions, policy discussions,
or informational presentations or reports.
4. All agendas will include the County Board Ground Rules and the Respectful Workplace policy.
C. Role of the Chairperson
1. The role of the Chairperson is to preside over meetings of the County Board, facilitate courteous
discussion and conduct the County Board’s business in an orderly fashion. When the group is not
in session, the Chairperson’s duties include acting as the head of the County Board, its
representative to the outside world and its spokesperson.
2. The Chairperson may sign documents approved by the County Board on their behalf. The
Chairperson may also sign documents of a ceremonial nature on behalf of the County Board.
3. While respecting the right of the Chairperson to express their views, the Chairperson should seek
to move the discussion forward by finding common ground among the varying views of the
Commissioners where possible and promote civil resolution of differences.
4. The Chairperson may participate in discussion just as any other board member and may also make
motions and vote on all questions. The County Board Chairperson shall vote on all questions
before the Board unless there is a conflict of interest, in which case the Chairperson must abstain
or recuse himself/herself. The County Board Chair shall cast the last vote on all questions unless it
is a voice vote. The Chairperson should not use the chair position as a means to stifle debate.
5. The Chair is responsible for facilitating discussion by recognizing speakers in order based on the
sequence of when the Chair observes the raising of their hand. The Chairperson may voice their
opinion just as any other board member but must wait and speak last to any issue.
6. If the Chair makes a motion or seconds a motion, the Chair must pass the gavel to the Vice Chair
unless the Vice Chair seconded the motion in which case the gavel will be passed to the next
senior Commissioner. The gavel is passed for discussion of the motion and taking a vote on the
motion. The gavel will be returned to the Chair once a vote is taken on the motion.
7. All Public Hearings open with a motion and close with a motion.
8. Commissioners will refer to each other in Board Meeting as Commissioner (last name), but at
Committee of the Board, the use of first names is permissible.
County Board Agenda Packet, Page 4

D. Management
1. Individual Commissioners are not to direct employee(s).
2. Commissioners set policy and should not micro-manage.
3. All inquiries for information (other than simple requests) go through Administration. The
expectation is that the County Administrator will respond within one to two business days.
4. Commissioners and the County Administrator will attempt to keep everyone informed and work
toward good communication using caution not to violate the open meeting laws.
5. Commissioners will not pressure or otherwise seek to persuade staff to promote their agenda. Staff
shall be neutral in the performance of their job duties and seek to assist elected officials equally
and on a non-partisan basis. This provision does not restrict the rights of employees in the exercise
of their personal beliefs when not acting in their official capacity as County employees.
6. When a staff member believes a potential conflict of interest exists involving individual gain, it is
the employee’s duty to avoid any situation which he/she believes has the potential for a conflict of
interest.
7. Staff should follow the chain of command and try to resolve issues at the lowest level possible.
E. Modification and Scope
1. Modifications, additions, or deletions to this policy may be proposed at any meeting (special or
regular) of the Commissioners but cannot be voted on until the next regular County Board
meeting. A simple majority is needed to modify, add or delete rules at that time.
2. Commissioners should respectfully remind each other and Administration if they observe a breach
of these ground rules.
3. Commissioners should be deliberate in making a distinction between their view and that of the
County Board. Caution should be exercised when using the title in a public setting, as it tends to
foster the belief that the entire Board supports the speaker’s action or viewpoint. When speaking in
public, Commissioners should disclose their title and indicate whether they are speaking in an
official or non-official capacity.
F. Goals
1. The County Board will set goals annually as part of the Strategic Planning process. Administration
and all departments will work to support and facilitate the accomplishment of the County Board’s
goals by establishing annual goals in alignment with those of the County Board.
2. County Board overarching goals will be prominently displayed in the agenda of County Board
public meetings.
This policy supersedes all previous policies of the same nature. Where any policy adopted by the County
Board or otherwise enacted by the County conflicts with this policy, this policy shall govern.
WINONA COUNTY BOARD OF COMMISSIONERS

Chris M. Meyer, County Board Chair

County Board Agenda Packet, Page 5

Appendix A
Summary of Motions

Kind of Motion

Debatable

Amendable

Main Motion
To Postpone Indefinitely

Second
Required
Yes
Yes

Yes
Yes

Yes
No

Vote
Required
Majority
Majority

To Amend
To Refer to Committee

Yes
Yes

Yes
Yes

Yes
Yes

Majority
Majority

To Postpone to a certain time
Limit or Extend Limits of Debate
Call the Previous Question
Lay on the Table

Yes
Yes
Yes
Yes

Yes
No
No
No

Yes
Yes
No
No

Majority
2/3 Majority
2/3 Majority
Majority

Call for the Orders of the Day

Yes

No

No

None

Raise of Question of Privilege

No

No

No

None

Take Recess

Yes

No

No

Majority

Adjourn
Fix the Time to Adjourn
Point of Order
Object of Consideration of a Question

Yes
Yes
No
No

No
Yes
No
No

No
No
No
No

Majority
Majority
None
2/3 Majority
(in the neg.)

Division of the Assembly
Reconsider the Vote

No
Yes *

No
Yes

No
No

None
Majority

Suspend the Rules

Yes

No

No

2/3 Majority

Appeal from the Decision of the Chair

Yes

No

No

Majority

Request Information

No

No

No

None

To answer questions of the members.

Withdraw a motion

No

No

No

None

To withdraw a motion before it is voted on

Take a Motion from the Table

Yes

Yes

No

Majority

To bring before the Board, a motion
previously tabled

* Yes, if the motion to be reconsidered is debatable.

County Board Agenda Packet, Page 6

Purpose
To introduce new business
To kill a motion without bringing it to a
vote
To modify or alter a motion
To place business in the hands of a
committee
To delay action
To limit or extend limits of debate
To close debate immediately
To set aside an item of business
temporarily
To demand that the Chair proceeds with
the regular order of business
To obtain action immediately in an
emergency
To interrupt a meeting for a short time or
provide an intermission
To end the meeting
To set a time to adjourn meeting
To enforce the rules of the Board
To prevent the main motion from being
considered. Only used if discussion has
not already begun on the motion
To secure a standing vote
To secure a new vote on a motion
previously voted on
To facilitate business ordinarily against the
rule of the Board
To ensure the majority of the Board
members agree with the ruling of the Chair

Appendix B
Ladder of Motions

County Board Agenda Packet, Page 7

WINONA COUNTY BOARD OF COMMISSIONERS
RULES AND PROCEDURES
FOR THE PUBLIC COMMENT SESSION OF REGULAR BOARD MEETINGS
1.

A Public Comment session shall be held at every regular Winona County Board Meeting.

2.

The Public Comment session shall be noticed on every regular County Board Meeting Agenda
and shall be placed after the Pledge of Allegiance and before the business part of the meeting.

3.

The Public Comment session shall be limited in time to no more than 10 minutes, or modified
per the discretion of the Board.

4.

Each speaker during the Public Comment session shall be limited to 2 minutes. Speaker
handouts are public information. The County may make copies of such handouts for the
public if needed.

5.

Each speaker shall only speak once during the Public Comment session.

6.

Each speaker must be recognized by the Chair before speaking.

7.

Public comment during the Public Comment session shall be comment only. The public and
commissioners can not engage in a debate. Questions from commissioners shall be limited to
points of clarification. The Board Chair may limit the discussion if necessary to maintain
order and adherence to these rules.

8.

The Board Chair reserves the right to limit an individual’s presentation if redundant, repetitive,
overly argumentative, or is not relevant to an issue that is part of Winona County’s
responsibilities. Personal attacks, threats of violence, or use of the Board meeting as a forum
for politics or campaign-type presentations shall not be allowed.

9.

Sufficient warnings may be given by the Chair at any time during the remarks and in the event
that any individual shall violate the rules of decorum set forth, the Chair may then cut off
comment. Any person who violates the rules of decorum may be removed from the meeting at
the direction of the Chair.

10. A personnel complaint against an individual County employee may not be heard initially at a
Board meeting. Personnel complaints may be submitted to the Board in writing through the
County Administrator’s office. Complaints regarding the County Administrator may not be
heard initially at a Board meeting, but must be submitted in writing to the County Board
chair.
11. There shall be a copy of these Public Comment Session Rules and Procedures provided with
every regular County Board meeting agenda.

Approved by the Winona County Board

01-27-2015
County Board Agenda Packet, Page 8

Main Calendar
Winona County Board Meeting
May 12, 2026, 9:00 AM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 OR DIAL 13052241968 Meeting ID: 893 3972
4683 Passcode: 629612
More Details
Committee of the Board
May 12, 2026, 9:30 AM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 OR DIAL 13052241968 Meeting ID: 893 3972
4683 Passcode: 629612
More Details
Working Session: Discuss Future Budget
May 12, 2026, 9:45 AM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 OR DIAL 13052241968 Meeting ID: 893 3972
4683 Passcode: 629612
More Details
Minnesota Inter-County Association
May 13, 2026, 1:30 PM - 3:30 PM @ Kelly Inn
Meyer, Ward, Alternate - Olson
More Details
Stockton - Rollingstone - Minnesota City Watershed District Meeting
May 13, 2026, 7:00 PM @ Rollingstone School
More Details
Health and Human Services Advisory Committee Meeting
May 19, 2026, 3:30 PM - 5:00 PM @ County Office Building, Conference Room 138 A & B
More Details
Winona County SWCD
May 21, 2026, 10:00 AM - 12:00 PM @ SWCD Office
Elsing; Alt - Meyer
More Details
Board of Adjustment
May 21, 2026, 1:00 PM - 3:00 PM @ County Office Building, Conference Room 138 A & B
Third Thursday of the month
More Details
Planning Commission
May 21, 2026, 7:00 PM - 9:00 PM @ County Office Building, Conference Room 138 A & B
Ward; Alt - Elsing
More Details
Emergency Coordinating Committee
May 26, 2026, 8:15 AM @ Virtual Meeting
Please join using this link: https://v.ringcentral.com/join/451038450 Meeting ID: 451038450 One tap to join audio only from a smartphone:
+12679304000,,451038450# Access Code / Meeting ID: 451038450
More Details
County Board Agenda Packet, Page 9

1/2

Whitewater Joint Powers Board
May 26, 2026, 8:30 AM @ Whitewater State Park Visitor's Center
8:30 AM on the fourth Tuesday of February, May, August, and November (quarterly)
More Details
Winona County Board Meeting
May 26, 2026, 6:00 PM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 or dial 13052241968 Meeting ID: 893 3972 4683
Passcode: 629612
More Details
Economic Development Authority
May 28, 2026, 4:30 PM - 6:00 PM @ County Office Building, Conference Room 138 A & B
Olson and Voegeli; Monthly meetings, 4th Thursday of the month
More Details
Parks and Environment Advisory Committee
June 2, 2026, 4:30 PM @ County Office Building, Conference Room 138 A & B
- Voegeli; alternate: Elsing - Meetings take place at the Winona County Office Building or a Winona County Park
More Details
Land Records Committee
June 3, 2026, 9:00 AM - 10:00 AM @ Virtual Meeting
Elsing, Alt: Meyer
More Details
Winona County Board Meeting
June 9, 2026, 9:00 AM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 OR DIAL 13052241968 Meeting ID: 893 3972
4683 Passcode: 629612
More Details

County Board Agenda Packet, Page 10

2/2

OFFICIAL PROCEEDINGS
WINONA COUNTY BOARD OF COMMISSIONERS
SESSION HELD April 28, 2026
6:00 PM WINONA COUNTY BOARD ROOM
The Winona County Board of Commissioners met in the Commissioners Room on the above date with
Commissioner Dwayne Voegeli; Commissioner Marcia Ward; Commissioner Greg Olson; Commissioner Chris
Meyer; County Administrator Maureen Holte; Finance Director Phil Sonnenberg; Human Resources Director Todd
Sadler; County Attorney Karin Sonneman; Planning and Environmental Services Director Ross Dunsmoor; Feedlot
Officer Brian Berthiaume; Interim County Assessor Lindsey Brandt; Information Technology Director Chad Lang;
Operations Analyst SamMichael Long; Health and Human Services Director Jill Chaffee; Public Health Nurse Jen
Ritter; Executive Assistant Heidi Hund. Chairperson Meyer called the meeting to order at 6:00 PM.
Public comments were heard from Fred Moline, 29444 CR19, regarding the reconstruction of CR10; Zack
Harter, Green Circle Recycling, regarding RFP for recycling.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to approve the County Board
minutes dated April 14, 2026. Vote: Yes – 4.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to approve the Closed
Session minutes dated April 14, 2026. Vote: Yes – 4.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to approve the Closed
Session minutes dated April 23, 2026. Vote: Yes – 4.
On motion by Commissioner Ward and seconded by Commissioner Voegeli, to approve the amended
agenda by moving Consent Business item 7.8 to General Business item 8.01. Vote: Yes – 4.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to approve the following
Consent Business:
Approve Contract with Hiawatha Valley Mental Health Center to Support WRAP+ Clients.
Approve LG220 Gambling Application for Exempt Permit-Pickwick Mill Inc.
Approve Transitioning Out of Over 65 Blues Contract.
Award Bid for CSAHs 4, 5, 12, 37 and 39 Resurfacing to Dunn Blacktop Company.
Approve Cooperative Agreement with City of Utica for CSAH 33 Project.
Approve Updated Working Hours Policy 5.10.
Approve Extension of Lease Agreement with Port Authority of Winona for 165 West Second Street
Parking Lot.
Approve Recycling Program Request for Proposals.
Confirm Payment of Disbursements.
03/13/2026 – 03/31/2026
Fund
1

Revenue

$

456,816.59

2

Recycling $ Solid Waste

$

104,566.23

April 28, 2026

Page 1

County Board Agenda Packet, Page 11

3

Road and Bridge

$

461,959.07

4

Transportation Sales Tax

$

4,755.00

5

Health and Human Services

$

431,747.37

7

Road and Bridge State Aid

$

84,156.18

37

Jail

$

252,268.76

76

Employee Benefit Plans

$

110,352.77

81

Settlement

$

668.81

83

State Revenue

$

21,350.00

Total

$ 1,928,640.78
215 Vendors Paid Less Than $2000
totaling $116,161.99

Vote: Yes – 4.
On motion by Commissioner Olson and seconded by Commissioner Ward, to approve 2025 Year-End
Feedlot Program Review and 2025 Annual and Financial Report. Vote: Yes – 4.
Received Presentation from Helen Bagshaw on Primary Prevention Project: Stop Sexual and Domestic
Violence.
On motion by Commissioner Voegeli and seconded by Commissioner Meyer, to approve Purchase of
ExaGrid Solution to Maintain Data Backups. Vote: Yes – 4.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to approve Recommendation
to Hire and Resolution to Appoint Lindsey Brandt as County Assessor. Vote: Yes – 4.
RESOLUTION #2026-10
Appoint County Assessor
WHEREAS, Minnesota Statute 273.061 Subd. 1 requires the County Board of each County to appoint and
employ a county assessor; and
WHEREAS, Minnesota Statute 273.061 Subd. 1 state the county assessor selected and appointed must be
approved by the commissioner of revenue before the appointment is effective; and
WHEREAS, Minnesota Statute 273.061 Subd. 1 state notwithstanding any law to the contrary, a county
assessor must have senior accreditation for the state Board of Assessors by January 1, 1992, or within two years of
the assessor’s first appointment under this section, whichever is later; and
WHEREAS, Minnesota Statute 273.061 Subd. 2 states the terms of county assessors appointed under this
section shall be four years. A new term shall begin on January 1 of every fourth year after 1973. When any vacancy
in the office occurs, the board of county commissioners, within 90 days thereafter, shall fill the same by appointment
for the remainder of the term.
NOW THEREFORE BE IT RESOLVED, that the Winona County Board of Commissioners hereby
appoints Lindsey Brandt as the Winona County Assessor effective April 28, 2026 at the rate of $112,636.42 per
year; and
BE IT FURTHER RESOLVED, that the term of employment shall run until December 31, 2028, at which
time the Board may reappoint Lindsey Brandt to a four-year term.
April 28, 2026

Page 2

County Board Agenda Packet, Page 12

Adopted in Winona, Minnesota this 28th day of April, 2026.
Received Report for opioid expenditures from Health and Human Services Director, Jill Chaffee.
On motion by Commissioner Olson and seconded by Commissioner Voegeli, to adjourn the County Board
meeting at 6:52 p.m. Vote: Yes – 4.
WINONA COUNTY BOARD OF COMMISSIONERS
______________________________________
Chris M. Meyer
Board Chair
Attest:
_____________________________________
Maureen L. Holte, County Administrator

April 28, 2026

Page 3

County Board Agenda Packet, Page 13

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.1
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Planning and Env. Services
Approve Conditional Use Permit for Randy Tarjeson

======================================================================
Background:
A Conditional Use Permit (CUP) is required, to allow a recycling baler manufacturing business to be operated on his
property located in Fremont Township, in accordance with WCZO Chapter 10.4.6(27), which is a conditional/interim
use listed as “other uses similar to those permitted and conditional uses.”
The Planning Commission held a public hearing on April 16, 2026. Planner Olivia Stroinski presented the technical
review of the petitioners’ project. The petitioners were present for the Planning Commission meeting. Draft minutes
are attached to the Shetler CUP agenda item.
The Planning Commission found the proposed CUP met the standards of the County Zoning Ordinance and adequate
evidence was presented for approval of the petition (see attached Findings of Fact). The Planning Commission placed
specific conditions on the site they deemed necessary to protect health, safety and general welfare of residents. The
conditions will be recorded on the parcel if the petition is approved. The Planning Commission recommended the
CUP be forwarded to the County Board for approval with five (5) recommended conditions, as included in the
Findings of Fact.

Summary of the Issue:
The petitioner is the current owner and operator of Excel Baler, which manufactures and repairs recycling balers. The
business operates on property (parcel 14.000.0831) located across the street from the proposed parcel and is looking
to expand its operation to be primarily on the proposed parcel 03.000.1320.
It should be noted that parcel 14.000.0831 has the petitioner’s residence and various buildings used for the business.
However, the business never received permitting through the County for operation. County Road 33 intersects the
parcels and is also the boundary line between Saratoga and Fremont townships. Saratoga Township has recently
elected to take over zoning authority from the County, so any after the fact permitting for business operation on parcel
14.000.0831 would need to be processed through the township.
The petitioner is proposing a 20,000 square foot facility to conduct their manufacturing business. APX Construction is
the contractor associated with the project and has provided building construction and site preparation details. The
business currently has 5 employees and is proposing to add another 5 for a total of 10. They’ve stated that there would
be no outdoor storage of materials aside from trailers, would have downcast lighting around the service doors, and
would have operating hours between 7am-5pm Monday to Friday.

Funding:
No funding required.

County Board Agenda Packet, Page 14

Recommendation:
Approve Conditional Use Permit for Randy Tarjeson

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REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.2
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Planning and Env. Services
Approve Conditional Use Permit for Jake and Edna Shetler

======================================================================
Background:
The Planning Commission held a public hearing on April 16, 2026. Planner Olivia Stroinski presented the technical
review of the petitioners’ project. The petitioners were present for the Planning Commission meeting. Draft minutes
are attached.
A Conditional Use Permit (CUP) is required, to allow a new dwelling on less than the required acreage in the
Agricultural/Resource Conservation (A/RC) zoning district in accordance with Winona County Zoning Ordinance
Chapter 10.4.6(36).
The Planning Commission found the proposed CUP met the standards of the County Zoning Ordinance and adequate
evidence was presented for approval of the petition (see attached Findings of Fact). The Planning Commission placed
specific conditions on the site they deemed necessary to protect health, safety and general welfare of residents. The
conditions will be recorded on the parcel if the petition is approved. The Planning Commission recommended the
CUP be forwarded to the County Board for approval with five (5) recommended conditions, as included in the
Findings of Fact.

Summary of the Issue:
In late 2025, it was brought to the department’s attention that a new structure had been constructed without the proper
permitting. After reaching out to the owners, they indicated that the structure is currently being used as temporary
living quarters for the petitioner’s son and his family, as well as storage/shop space related to the cabinetry-making
business on the parcel. When the petitioners were discussing their options for the site, they decided to pursue
permitting to allow the site to be recognized as a residential building site rather than removing the living quarters
from the structure.

Funding:
No funding required.

Recommendation:
Approve Conditional Use Permit for Jake and Edna Shetler.

County Board Agenda Packet, Page 21

Planning & Environmental Services
202 West Third St., Winona, MN 55987 – 507.457.6520 (phone) 507.454.9378 (fax)

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WINONA COUNTY PLANNING COMMISSION MINUTES
April 16, 2026 – 7:00 PM
Members Present: Eugene Hansen, Lewis Reiman, Jordan Potter, Jon Nicholson, Steven Holm,
Shepdale Austad, Everett Rolfing, Mike Miller, and Marcia Ward
Absent: None
Others Present: Steve Kranz, Assistant County Attorney; Ross Dunsmoor, Planning &
Environmental Services Director; Eric Johnson, Zoning Administrator; Olivia Stroinski, Planner;
and Dicey Spring, Administrative Specialist
1. Call to Order: Chair Eugene Hansen called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance: The Pledge of Allegiance was recited.
3. Approval of Agenda: On motion of Lewis Reiman and seconded by Jordan Potter, the
Planning Commission voted to approve the agenda. Vote: Yes – All.
4. Approval of the March 19, 2026 Minutes: On motion of Lewis Reiman and seconded by
Mike Miller, the Planning Commission voted to approve the minutes. Vote: Yes – All.
5. Approve Amended Rules of Procedure: On motion of Jordan Potter and seconded by
Shepdale Austad, the Planning Commission voted to approve the amended Rules of
Procedure. Vote: Yes – All.
6. Updates
A. Board of Adjustment – Jordan Potter, Planning Commission Liaison, reported that
the Board of Adjustment approved two variances for the Shetler’s in a 3-1 vote. A
CUP for the same petitioners is on the Planning Commission’s docket.
B. County Board – Commissioner Marcia Ward reported that the Leidel’s Orchard
petition was approved at the last County Board meeting in a 3-1 vote. Discussion
included concerns with building near scenic byways, potential interest in additional
regulations, and future discussions involving scenic byways.
C. Comprehensive Plan – Olivia Stroinski, Planner, reported that two more
Comprehensive Plan Steering Committee meetings have been held since the last
Planning Commission meeting. One additional meeting is in the process of being
scheduled regarding land use.
7. Petitions
Docket # PC 04-16-26-01
To consider the petition of Jake and Edna Shetler, who seek a Conditional/Interim Use
Permit regarding the following:

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to allow a single-family dwelling on less than forty contiguous acres pursuant to
Chapter(s) 10.4.6.36.A of the Winona County Zoning Ordinance.

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On motion of Lewis Reiman and seconded by Jordan Potter, the Planning Commission voted
to move the item off the table. Vote: Yes – All.
Chair Eugene Hansen introduced the petition.
Planner Olivia Stroinski delivered a PowerPoint presentation that included site location, site
plan, After-the-Fact permit status, variance considerations, project considerations, photos,
and a township acknowledgement from the St. Charles Township Board, indicating they had
“no comments” regarding the petition. St. Charles Township has recently taken over their
own zoning and any additional zoning and permitting regarding this petition will be handled
by St. Charles Township.
The Planning Commission discussed Finding of Fact #4 regarding electrical code, nearby
feedlots, and potentially charging the applicants double the permit fee for an After-the-Fact
permit.
Chair Eugene Hansen asked if the petitioner wished to speak about the application.
Jake Shetler of Utica, MN spoke on behalf of the petition. Jake shared this his son is
currently living in the building, and that the building was moved onto the property. The
petitioner was unaware that a permit was needed to move a building onto the property. The
petitioner and the Planning Commission discussed permanent versus temporary dwellings,
construction specifications, and details of the cabinet building on site.
On motion by Lewis Reiman and seconded by Jordan Potter, the Planning Commission voted
to open the public hearing. Vote: Yes – All.
Chair Eugene Hansen asked three times if anyone wished to speak for or against the petition;
no response.
On motion by Lewis Reiman and seconded by Shepdale Austad, the Planning Commission
voted to close the public hearing. Vote: Yes – All.
Jordan Potter, Planning Commission Liaison, reported the Board of Adjustment discussed
that the placement of the dwelling aligned with the desire to cluster rural development and
would result in less travel on roads for work due to the proximity of the cabinet business.
The Planning Commission further discussed After-the-Fact permits and fees, temporary
buildings, agricultural development, permitting history on the parcel, feedlots, and

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enforcement of the Winona County Zoning Ordinance. Discussion continued regarding
adjustments to After-the-Fact permit fees and the Winona County Fee Schedule.

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3. The proposed lot takes advantage of its proximity to other non-farm residences, the
configuration of the original tract, or the location of waterways and other natural
features to use the site for residential purposes instead of agricultural uses.
The after the fact dwelling is the fourth located on this road, and is occupied by family
members of the surrounding neighbors. Each of the dwellings along this roadway is
engaged in or has agricultural activities on their parcels in addition to the dwellings. The

On motion by Everett Rolfing and seconded by Jordan Potter, the Planning Commission
voted to add a fifth condition to double the permit fee for being After-the-Fact. The Planning
Commission discussed additional permits and fees already applied to the petition, the septic
system, possible enforcement options, and details of the permitting process for a dwelling
versus a building without a dwelling. Steve Kranz, Assistant Winona County Attorney, stated
that established fees should be applied equally so that individuals are not singled out. Vote:
Yes – 7 (MM, MW, JN, SH, EH, JP, and ER); Nay – 2 (LR and SA). Motion passes.
On motion by Jordan Potter and seconded by Jon Nicholson, the Planning Commission voted
to adopt the Findings of Fact with the addition of a fifth condition and recommend approval
of the Conditional Use Permit to the County Board. Vote: Yes – 8 (ER, LR, JP, MM, MW,
JN, SH, and EH); Nay – 1 (SA).
Chair Eugene Hansen announced that this conditional use permit request will be on the May
12, 2026, 9:00 a.m. Winona County Board agenda for final consideration.
1. Will not create an excessive burden on existing parks, drainage structures, emergency
services, schools, streets/roads and other public facilities and utilities which serve or
are proposed to serve the area.
The after the fact dwelling is currently occupied by a family member of the petitioners
who is employed by the business located on the parcel. The additional dwelling on
Willnow Drive/Lane has not created an excessive burden on infrastructure. There is a
school located at the opposite end of Willnow Drive so any additional children could be
served by this nearby facility. This would be the fourth dwelling at the end of the dead
end road.
2. Will not change the essential character of the area, and through its design,
construction, operation, and maintenance is harmonious and appropriate in
appearance with the existing or intended character of the general vicinity.
It is staff’s analysis that the after the fact dwelling does not change the essential
character of the area. The building is similar in appearance to those located nearby, and
fits in with the rural residential/agricultural character of the area.

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dwelling is situated in order to maximize the amount of pasture the animals onsite have,
as well as maintain the existing garden and space for the business.

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4. The proposed layout of the building site consists of Class IV through Class VIII soils
as identified in the Soil Survey of Winona County to prevent disturbance to prime
soils. An applicant may also develop a site if the proposed lot consists of forty (40)
percent or less of Class I through Class III soils.
The lot consists almost entirely of prime (Class I-III) soils. The structure is located on
class III soils, the the petitioners have applied for and been granted a variance from the
prime soil standards of the Winona County Zoning Ordinance.

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5. The proposed residence shall not adversely affect environmentally sensitive areas or
result in the disruption of wetlands, or other environmental features.
The after the fact dwelling does not adversely affect environmentally sensitive areas.
There are mapped wetlands on the property, but the structure is located over 100 feet
away from them, which is the minimum required setback. The structure is in a fairly flat
area of the property and situated near a fenced pasture area and behind the cabinetrymaking building.

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6. The evidence reveals the proposed lot has existed as a non-tillable area for at least ten
(10) years.
The parcel appears to have been utilized as a feedlot (pasture) as well as garden space
and development of the cabinetry business over the last ten years. It is staff’s analysis
and evidence provided by the petitioner that the lot has existed as a non-tillable area for
at least ten years.

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7. The residence would not substantially restrict the expansion of adjacent agricultural
activities.
The petitioners were granted a variance for the dwelling’s setback from a neighboring
feedlot to the south. Prior to construction of the residence, the existing property
boundary already prohibited expansion of the feelot in the direction where the residence
is located. Therefore, the residence does not further restrict expansion of the feedlot.

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8. County and Township roads and/or highways adequately serve the proposed
residence, and the residence will not place demands on public services and facilities
in excess of current capacity unless planned improvements occur.
Another dwelling using Willnow Drive as it’s access would not place excess demands on
public services/facilities and roadways. The existing township gravel road appears to
serve the existing development in this area adequately, and St. Charles Township did not
provide comments on the Township Acknowledgement form.

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9. The proposed density is determined to be acceptable as a long-range land use for the
County as evaluated against the land use policies of the Winona County
Comprehensive Plan as depicted on the Final Composite Map (Figure #49) in the
Winona County Comprehensive Plan.

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The Final Composite Map utilizes a scale of 100-200 to correspond to lands best suited
for future development. Lower score are meant to result in better suitability. The parcel
in question has a composite score of 168-170. Another residence in this vicinity increases
use of roadways and services, but it is staff’s analysis that the dwelling was sited in an
area that was not taking up additional farmland, was located to minimize the amount of
driveway/disturbance required, and serves a need by providing housing to a family
employed on the premises. The Winona County Comprehensive Plan encourages
preservation of agricultural lands while allowing for residential development that
minimizes conflict with surrounding agricultural uses.

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10. The request is either consistent with the existing residential development pattern of
the area as characterized by the presence of similarly sized residential lots within one
thousand (1,000) feet of the proposed lot boundary or located within a quarter (0.25)
mile of an unincorporated community and/or within a half (0.5) mile from any
corporation limits
There are two similarly sized residential developments within 1000 feet of the lot
boundary that are approximately 4 and 14 acres, respectively. This request is consistent
with residential development in the area.

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For the following conditional use permit:
to allow a new dwelling on less than the required acreage in the Agricultural/Resource
Conservation (A/RC) zoning district in accordance with Winona County Zoning
Ordinance Chapter 10.4.6(36),
So long as the following conditions are met:
1. The owner(s) of the property to which this Conditional Use Permit is issued will abide by
all representations and commitments made during the permitting process as well as
before the Planning Commission, in accordance with all conditions to the conditional use
permit, taken as a whole, as approved by the Planning Commission and the County
Board.

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2. The petitioners receive variances from the feedlot setback and prime soils standards of
the Winona County Zoning Ordinance.

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3. The petitioner complies with all applicable federal, state, and local regulations.

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4. The petitioners shall obtain all necessary permits as required by St. Charles Township,
Winona County, and the State of Minnesota, to include meeting the State Electrical Code
and obtaining the required permit and inspection if applicable.

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5. In accordance with WCZO 5.10.2, and the 2026 Winona County Fee Schedule, the
Petitioner shall be required to pay the After-the-Fact Fee of twice the amount of the
permit fee for not obtaining a permit prior to construction of a dwelling requiring a
Conditional Use Permit.

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Docket # PC 04-16-26-02

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To consider the petition of Randy Tarjeson, who seeks a Conditional/Interim Use Permit
regarding the following:

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to allow a recycling baler manufacturing business pursuant to Chapter 10.4.6(27) of
the Winona County Zoning Ordinance.

Chair Eugene Hansen introduced the petition.
Planner Olivia Stroinski delivered a PowerPoint presentation that included information about
permitted and interim uses, site location, site plan, driveway considerations, building design,
project considerations, review from the Winona Soil & Water Conservation District and the
Winona County Highway Department, stormwater impacts, business and employee
information, and a township acknowledgement from the Fremont Township Board,
indicating they “support” the petition. In addition, Fremont Township Board provided a letter
of justification.
The Planning Commission discussed Findings of Fact 1, 2, 5, 6, and 7 which staff did not
find to have good support. Discussion continued on home occupations, township and section
line considerations, and traffic concerns.
Chair Eugene Hansen asked if the petitioner wished to speak about the application.
Randy Tarjeson of Utica, MN spoke on behalf of the petition. Randy addressed the concerns
regarding traffic and informed the Planning Commission of hazard mitigation efforts he has
made including tree-trimming and raising of the driveway. He gave additional details about
his business and the activities that may occur. The petitioner and the Planning Commission
discussed the difference between a Conditional and Interim Use Permit, business
implications, and impacts to neighbors. The petitioner expressed interest in pursuing a
Conditional Use Permit rather than an Interim Use Permit as initially presented.
On motion by Jordan Potter and seconded by Lewis Reiman, the Planning Commission voted
to open the public hearing. Vote: Yes – All.
Chair Eugene Hansen asked if anyone wished to speak for or against the petition.
Bryce Luehmann of Lewiston, MN spoke in support of the petition. Bryce noted that he
thought the petitioner had found a good location for the business and that the business would
help support the local economy.
Lewis Reiman of Lewiston, MN spoke in support of the petition. He noted that Randy has
been a good neighbor, and he has not experienced excessive noise. Lewis shared his previous

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involvement with the Economic Development Authority and noted that he’d like to see the
application approved.
Chair Eugene Hansen asked three times if anyone wished to speak for or against the petition;
no response.
On motion by Jordan Potter and seconded by Steven Holm, the Planning Commission voted
to close the public hearing. Vote: Yes – All.
The Planning Commission took a five-minute recess.
The Planning Commission discussed the importance of the letter of support from the
township board, potential benefits to the county, and tax revenue impacts. Discussion
continued regarding concern with water run-off due to the large size of the proposed
structure.
On motion by Lewis Reiman and seconded by Jon Nicholson, the Planning Commission
voted to change the Interim Use Permit to a Conditional Use Permit. Vote: Yes – All.
The Planning Commission and Assistant County Attorney, Steve Kranz, proceeded to discuss
Findings of Fact 1, 2, 5, 6, and 7. Finding #1 was changed to include actions taken by the
property owner to mitigate traffic hazards. Finding #2 was changed to include language
showing the size of the building is compatible and that condition #5 on the CUP addresses
the run-off concerns raised by the Winona SWCD. Language from finding #5 was modified
to address the technical issue created by the section/township line between parcels. Finding
#6 was modified to reflect that the proposed use will promote economic development and
does align with the needs of the county. Finding #7 was changed to include actions taken by
the property owner to mitigate traffic hazards.
On motion by Jordan Potter and seconded by Everett Rolfing, the Planning Commission
voted to adopt the changes to the Findings of Fact as discussed with Assistant County
Attorney Steve Kranz. The Planning Commission discussed the changes made to the
findings. Jordan Potter amended his motion to include recommending approval of the
Conditional Use Permit to the County Board with the conditions as presented and the
changes to Findings of Fact as discussed with Steve Kranz. Vote: Yes – All.
Chair Eugene Hansen announced that this conditional use permit request will be on the May
12, 2026, 9:00 a.m. Winona County Board agenda for final consideration.
Findings of Fact:
1. Will not create an excessive burden on existing parks, schools, streets, and other
public facilities and utilities which serve or are proposed to serve the area.
The petitioner has stated that they currently have 5 employees, with plans to expand to a
staff of 10. They have stated that there is a range of 1-5 deliveries per day to the site. The

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parcel is located on County Road 33, which is a paved road maintained by the County. The
building would be served by a private septic system for the bathroom in the building, and
an existing well is onsite. Given the information presented, although it is possible that, if
the use was contained onsite, disruption to the existing public infrastructure could be
minimal; the County Highway Department expressed reservations about the petitioner’s
intent to use both the proposed parcel and the current business parcel which are accross
from eachother on opposite sides of County Road 33. A copy of the Highway Department’s
full review is included in the packet as an attachment. Although the County Highway
Department Engineer expressed concerns about the creation of a manufacturing sited
bisected by County State-Aid Highway 33 (as follows):
I have concerns that this CUP will create a manufacturing site bisected by
County State-Aid Highway 33, with equipment such as a forklift (or similar)
and personnel occasionally going back and forth across the highway as a
normal part of their workday. This will create a hazard, both for the workers
crossing the road and for the travelling public, which would not otherwise
exist if the facility would be developed in a fashion where the site’s internal
traffic and workflow doesn’t require crossing the highway. I am not
confident that the CUP as proposed meets the requirement that “The use
will not create an excessive burden on existing… streets/roads.”
Those concerns do not take into account new information presented to the Board indicating
that the petitioner has raised the height of the driveway and trimmed landscaping to ensure
an unobstructed view for ingress and egress to the properties. In addition, the Board finds
that amount of ingress and egress at the site related to the business, would be similar to the
amount of ingress and egress that typically occurs in parcels within the district engaged in
agricultural activities. The Planning Commission, therefore, finds that the proposal as
presented, would not cause an excessive burden on existing infrastructure in this location.
2. The use will be sufficiently compatible or separated by distance or screening from
adjacent land so that existing properties will not be depreciated in value and there
will be no deterrence to development of vacant land.
The petitioner has stated that the building will have a similar appearance to other
agricultural/accessory buildings within the rural areas of the County. The building is
proposed to be 20,000 square feet and the site has some existing tree cover. The property
is surrounded by agricultural land with the petitioner’s home and existing business-related
buildings immediately across the road. There is no outdoor storage proposed other than
transport trailers. For purposes of this criterion, the Planning Commission finds that the
property is sufficiently separated from other nearby properties outside of the adjacent
cropland; and the size of the building is compatible with the A/RC zoning district.

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The Winona County SWCD reviewed this project and expressed concern that the quantity
of rainwater that would shed off the roof may cause erosion of the neighbor’s adjacent
field. The Planning Commission finds that any impact in regard to this issue will be
mitigated through a condition added to the permit.
3. The structure and site shall have an appearance that will not have an adverse effect
upon adjacent residential properties.
The petitioner has proposed a steel frame building with a dark grey exterior and black trim.
An image of the proposed building was included in the Planning Commission packet issued
for the meeting and public hearing related to this proposal. The township submitted
comments stating that “the business is well-regarded for their professional operations and
have a proven track record of being good neighbors who do not cause disruptions.”
The only residential property adjacent to the site is across the road and owned by the
petitioner. The next closest residential property is approximately 850 feet to the north.
Although the proposed structure and use are more intense than typical uses in the A/RC
district, it is not located adjacent to a residential property and, therefore, will not have an
adverse effect upon adjacent residential properties.
4. The use is reasonably related to the overall needs of the County and to the existing
land use.
The use of this parcel has been that of a historic farmstead. It has an existing dwelling that
is currently vacant and various outbuildings. Converting this relatively vacant piece of land
into a new site for the petitioner’s business, which is currently located on their home
property across the road, would significantly intensify the land use. The proposed use
provides the petitioner with the ability to continue a successful business close to home,
while allowing for growth that business and the potential to create additional jobs. The
township and petitioner have stated that the use would positively contribute to the local
economy and that a commercial business of this nature would increase the value of the
property. These aspects of the use are reasonably related to the overall needs of the County
for jobs and economic development.
5. The use is consistent with the purpose of the Zoning Ordinance and the purposes of
the zoning district in which the applicant intends to locate the proposed use.
WCZO 10.4.6 contains no specific conditional/interim use category that aligns with
petitioner’s proposed use. Consequently, in considering the request, the Planning
Commission must determine whether the proposed manufacturing business is consistent
with the Agricultural/Resource Conservation zoning district because it falls within “other
uses similar to those listed as permitted and conditional uses” (WCZO 10.4.6(27)).

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The WCZO provides for home occupations and temporary small businesses as a way for
rural residents to pursue business ventures on their property, but requires that the
owner/operator live onsite. In this case, it is technically not possible for petitioner to meet
this requirement by combining their two adjacent parcels because the parcels are divided
by a section/township line running north-south along County Rd 33. Other businesses
approved within the A/RC district have primarily included agricultural-oriented
businesses, however, the Planning Commission finds that even though the proposed use is
technically non-agricultural, a low volume commercial manufacturing shop of this size, at
this location, is reasonably related to the overall needs of the County in that it will provide
much-needed economic development and employment opportunities to residents of the
County in a rural area. In addition, the adjoining parcels that include the property owner’s
residence and the manufacturing building are effectively acting as one parcel, but cannot
technically be joined due to being split by a township border. This technical division will
have no substantive effect on how petitioner utilizes the property as the owner of a business
and, therefore, treating them as one parcel for purposes of the requested use is reasonably
related to the existing land use.

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6. The use is in conformance with the Comprehensive Plan of the County.
The Comprehensive Plan states that the intent of Winona County is to promote economic
development and that "fostering the growth, retention and diversification of business
activity will benefit the County by providing employment opportunities and a strong tax
base" (Comp Plan pg. 21) The comprehensive plan also has a rural industrial section that
states a goal of: “Industrial development in rural areas only when suitable locations in
urban areas are not available, or the industry serves the needs and/or complements the rural
area” (Comp Plan pg. 26). The proposed use as a low volume industry, that will provide
employment opportunities and economic development, benefits the County, serves the
needs of the rural area, and is aligned with the goal of fostering the growth, retention and
diversification of business activity.

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7. The use will not cause traffic hazards or congestion.
The petitioner has stated that the business currently has 5 employees working at their site
across the road, with a potential increase of 5 additional employees at the new location.
The parcel is situated along a straight section of County Rd 33 with relatively good
visibility. It is anticipated that there would be 1-5 deliveries per day to the business. The
parcel includes two existing access points onto the roadway, which would allow ingress
and egress by driving through the site rather than backing out onto the roadway. Given this
characteristic of the property, the proposed use on this parcel alone would not cause a traffic
hazard or significant congestion onto the roadway. Petitioner has address concerns
expressed by the Highway Department, that utilizing both parcels for one industrial
business would create a traffic hazard due to increased traffic traveling between the two
parcels back and forth across the roadway, by raising the level of the driveways and

County Board Agenda Packet, Page 31

Planning & Environmental Services
202 West Third St., Winona, MN 55987 – 507.457.6520 (phone) 507.454.9378 (fax)

415
416
417
418
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landscaping to improve ingress and egress visibility. The use will not cause traffic hazards
or congestion due to these improvements and because nature of Petitioners business is one
of a low volume producer of equipment and the amount of traffic it produces will be similar
to agricultural activities in the area.

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For the following conditional use permit:
to allow a recycling baler manufacturing business to be operated on petitioner’s property
located in Fremont Township, in accordance with WCZO Chapter 10.4.6(27)

453
454
455
456

So long as the following conditions are met:
1. The owner(s) of the property to which this Conditional Use Permit is issued will abide by
all representations and commitments made during the permitting process as well as
before the Planning Commission, in accordance with all conditions to the conditional use
permit, taken as a whole, as approved by the Planning Commission and the County
Board.
2. Parcels 03.000.1320 and 14.000.0831 shall be maintained under common ownership so
that petitioner’s business operations and the primary residence remain connected.
3. The owner shall comply with all applicable federal, state, and local regulations.
4. Business operations shall be limited to the hours and days as represented in the
application.
5. The owner shall address water runoff issues onsite and shall not cause accelerated soil
erosion or sediment damage (WCZO 9.15.1(1)) to neighboring properties
Chair Eugene Hansen resumed the discussion on After-the-Fact permit fees and the Winona
County Fee Schedule. Winona County Staff reported that the Winona County Fee Schedule
already cites fees for After-the-Fact permits. Historically, fees have been waived in instances
where the individual works with County staff to come into compliance. The Planning
Commission discussed recommending a policy to the County Board that fees be consistently
applied in the case of After-the-Fact permits. Discussion continued regarding
implementation, standard practices, possible fee structures, and existing permit fees.
On motion by Jordan Potter and seconded by Everett Rolfing, the Planning Commission
voted to forward a recommendation to the County Board through Planning & Environmental
Services Director, Ross Dunsmoor, to adopt a policy to double the permit fee or apply a fee
of 5% of the building value up to $1,000 for any After-the-Fact permits. Vote: Yes – 8 (MM,
MW, EH, ER, JN, JP, SA, and SH); Nay – 1 (LR).
8. Adjourn
On motion by Jordan Potter and seconded by Everett Rolfing, the Planning Commission
adjourned at 9:02 pm.

County Board Agenda Packet, Page 32

Planning & Environmental Services
202 West Third St., Winona, MN 55987 – 507.457.6520 (phone) 507.454.9378 (fax)

457
458
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Respectfully submitted by,
Dicey Spring
Administrative Specialist
Signed By: ____________________________________________________________________
Planning Commission Chair/Vice Chair
Date

County Board Agenda Packet, Page 33

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County Board Agenda Packet, Page 36

County Board Agenda Packet, Page 37

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.3
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Administration
Approve Professional Services Agreement for Certified Public Accountant
Services

======================================================================
Background:
N/A

Summary of the Issue:
Approve Professional Services Agreement for Certified Public Accountant Services.

Funding:
Levy.

Recommendation:
Approve Professional Services Agreement for Certified Public Accountant Services, pending approval as to form by
the County Attorney’s office.

County Board Agenda Packet, Page 38

Professional Services Agreement
This Agreement is made and entered into by and between Charles Elliott, (hereafter
“Contractor”) and Winona County, Minnesota, 202 West Third Street, Winona, Minnesota,
(hereafter “County”) through the Winona County Administrator Office; and
WHEREAS, the County, through the Winona County Administration Office, wishes to
purchase the professional services of Contractor to assist the County with Certified Public
Accountant (CPA) services; and
WHEREAS, the Contractor is willing to provide these services.
NOW, THEREFORE, in consideration of the mutual undertakings and agreements herein
set forth, the County and the Contractor agree as follows:
I.

TERM AND COST OF THE AGREEMENT

II.

A.

The Contractor agrees to furnish professional services to the County during the
period commencing May 12, 2026, for a period up to twelve (12) months unless
otherwise terminated by the parties in accordance with the provisions of this
Agreement.

B.

The Contractor shall be paid $90.00 per hour for services performed. The total
cost of this Agreement shall not exceed $75,000.

C.

Contractor shall submit an invoice to the Winona County Administrator Office
(sent as an email attachment or hand-delivered) and Winona County shall process
payment of the invoice, subject to the approved protocols of Winona County for
the services rendered, within 20 business days after receipt of an invoice.

DIRECTION AND COORDINATION

The Contractor shall perform services under the general direction and coordination of the Winona County
Administrator, Finance Director, or their designee.

SERVICES TO BE PROVIDED
The Contractor shall provide professional CPA services, including but not limited to:




Annual Financial Audit Support
o Perform audit procedures as requested in accordance with Government Auditing
Standards and applicable state requirements
Single Audit (if applicable)
o Conduct audits of federal awards in accordance with Uniform Guidance (2 CFR
Part 200)
o Prepare the Schedule of Expenditures for Federal Awards (SEFA)
1

County Board Agenda Packet, Page 39

Report on internal controls and compliance
Financial Statement Preparation
o Prepare draft financial statements (government-wide and fund-level)
o Draft footnotes and Management’s Discussion and Analysis (MD&A), as
requested
Internal Controls and Compliance
o Evaluate internal controls and identify deficiencies or material weaknesses
o Recommend process improvements and risk mitigation strategies
o Assist with policy updates aligned with GASB and state requirements
GASB Implementation and Technical Guidance
o Advice on new GASB pronouncements
o Provide recommendations for complex accounting treatments
Accounting Support (as needed)
o Assist with year-end closing entries and reconciliations
o Provide consultation on grants, capital assets, debt, and leases/subscriptions
(GASB 87/96)
Bank Reconciliations and Cash Management
o Assist with or review monthly bank reconciliations
o Evaluate reconciliation processes and internal controls
o Identify discrepancies and recommend improvements
Budgeting
o Assist in annual budget including the production of a budget book
o Assist in long-term financial planning
Statutory Processes
o Annexation Accounting and Tax Settlements
 Review of accounting treatment and tax distribution impacts
o Tax Forfeiture
 Review accounting and compliance with statutory requirements
o Property Tax Administration
 Evaluate settlement processes and internal controls
Financial Reporting
o Assist in the preparation of interim financial reports for management and elected
officials
State Reporting and Compliance
o Assist with reporting to the Office of the State Auditor (OSA)
o Support Tax Increment Financing (TIF) reporting
o Ensure compliance with Minnesota reporting requirements
Regulatory Reporting
o Assist with required filings and responses to regulatory inquiries
Training and Knowledge Transfer
o Provide training to County staff on audit findings, standards, and best practices
Data Security and Confidentiality
o Comply with all County data protection and secure data handling requirements
o























The Contractor shall also perform additional related duties as reasonably assigned by the County
Administrator or Finance Director.
2

County Board Agenda Packet, Page 40

IV.

V.

INDEPENDENT CONTRACTOR STATUS
A.

Contractor is to be and shall remain an independent contractor with respect to all
work performed under this Agreement. Nothing in this Agreement is intended or
should be construed as creating a relationship between the County and Contractor
as employer-employee. No tenure or any rights or benefits, including, but not
limited to: Workers’ Compensation, Unemployment Insurance, medical care, sick
leave, vacation leave, severance pay, Public Employees Retirement Account
(PERA), or other benefits available to County employees shall accrue to the
Contractor.

B.

Contractor shall be responsible for paying the costs to continue any health
insurance available to him through previous employment, if any.

C.

Contractor shall be responsible for withholding any state and federal taxes and
shall be issued a 1099 form for tax purposes.

DATA PRACTICES

All data collected, created, received, maintained, or disseminated for any purposes by the
activities of the Contractor because of this Agreement is governed by the Minnesota Data
Practices Act, as amended, the Minnesota Rules implementing the Act now in force or as
adopted, as well as federal regulations on data privacy.
VI.

PROPRIETARY INFORMATION

Contractor acknowledges that while performing the services for the Winona County
Administrator, they will have access to proprietary and confidential information of Winona
County. The Contractor agrees to be bound by the terms and conditions of any Nondisclosure
and/or Confidentiality Agreement that will be prepared by Winona County.
VII.

TERMINATION

Unless extended for additional periods of time by written agreement of the parties and
approved by the County Board, this Agreement shall terminate on May 11, 2027, or by either
party, with or without cause, upon two weeks written notice to the other party.

3

County Board Agenda Packet, Page 41

IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written below.

COUNTY OF WINONA

CONTRACTOR

______________________________
Chris M. Meyer
Winona County Board Chairperson

______________________________
Charles Elliott

Dated: ________________________

Dated: ________________________

ATTEST:
_________________________________
Maureen L. Holte
County Administrator

Dated: ________________________

Approval as to form on:

Approval as to execution on:

_____________________________

______________________________

_____________________________
Karin L. Sonneman
Winona County Attorney

______________________________
Karin L. Sonneman
Winona County Attorney

4

County Board Agenda Packet, Page 42

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.4
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Auditor-Treasurer
Appoint Deputy Registrar

======================================================================
Background:
Historically, the Auditor-Treasurer has been the appointed Deputy Registrar for the Winona County License Center.
Given that the License center is not in the same location as the Auditor-Treasurer's office, and the supervisor handles
the majority of the communications between the county and the state, it is more practical to appoint Kristen Hewitt,
License Center Supervisor, to be the Deputy Registrar. Kristen has been deputized under the Auditor-Treasurer in her
role as License Center Supervisor. The state is in support of this proposed change.

Summary of the Issue:
Appoint License Center Supervisor, Kristen Hewitt, as Deputy Registrar effective May 12th, 2026.

Funding:
No funding required

Recommendation:
Appoint Deputy Registrar.

County Board Agenda Packet, Page 43

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.5
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Auditor-Treasurer
Approve Resolution to Accept 2025 Polling Place Accessibility Grant

======================================================================
Background:
2023 Minnesota Laws, Chapter 62, Article 1, section 6 appropriated $500,000 “for the secretary of state to make
grants to counties and municipalities to improve access to polling places for individuals with disabilities and to
provide the same opportunity for access and participation in the electoral process, including privacy and
independence, to voters with disabilities as that which exists for voters with no disabilities. Funds may be used to
purchase equipment or to make capital improvements to government-owned facilities. This is a onetime
appropriation and is available until June 30, 2027.”

Summary of the Issue:
The dollars allocated to Winona County from this grant is earmarked for signage for early voting at the County as
well as signage for election day at precincts.

Funding:
No funding needed; Winona County is slated to receive $2,516.52 with no matching requirement if the grant award is
received.

Recommendation:
Approve Resolution to Accept 2025 Polling Place Accessibility Grant, pending approval as to form by the County
Attorney's office.

County Board Agenda Packet, Page 44

RESOLUTION #2026Approve 2025 State of Minnesota Polling Place
Accessibility Grant Program Agreement
WHEREAS, 2023 Minnesota Laws, Chapter 62, Article 1, section 6, appropriated
funds for the Secretary of State to award grants to counties and municipalities for the purpose
of improving access to polling places for individuals with disabilities; and
WHEREAS, the County applied for a Polling Place Accessibility Grant to purchase
signage to be placed outside polling places to improve voter accessibility by directing voters,
including individuals with disabilities or impairments, seniors, and members of the general
public, where they can access the polling place for both early voting, and voting on the day
of the election; and
WHEREAS, the State of Minnesota notified Winona County that it has been allocated
$2,516.52, under the Polling Place Accessibility Grant Program to offset a portion of the cost
of the signage requested to improve voter access; and
WHEREAS, reimbursement under the grant is conditioned upon the County
executing the 2025 State of Minnesota Polling Place Accessibility Grant Program Agreement
and purchasing the requested signage.
NOW THEREFORE BE IT RESOLVED that the Winona County Board of
Commissioners hereby approves the 2025 Polling Place Accessibility Grant Program Agreement
between the County and State of Minnesota, through its Secretary of State; and authorizes the
Board Chair and County Auditor to execute the agreement on behalf of Winona County.
Adopted in Winona, Minnesota this 12th day of May, 2026.
WINONA COUNTY BOARD OF COMMISSIONERS
___________________________________________
Chris M. Meyer
Board Chair
Attest:
_________________________________
Maureen L. Holte
County Administrator

County Board Agenda Packet, Page 45

County Board Agenda Packet, Page 46

County Board Agenda Packet, Page 47

resolved between the Grantee and State, whichever is later, and comply with all other retention and
access requirements for records provided in the jurisdiction's retention schedules. In addition,
Grantee must maintain records sufficient to report expenditures made during the term of this
Agreement upon request of the State.

4.3 Payment Invoices. State will reimburse expenses that have been documented in accordance with
Section 2 in furtherance of the Approved Expenses to an account of Grantee within 30 days after the state
receives and approves the reimbursement.
4.4 Conditions. Grantee is responsible for compliance with all requirements imposed on these funds and
accepts full financial responsibility for any requirements imposed by Grantee's failure to comply with
statutory or Agreement requirements.
5

Satisfaction
All duties required of and agreements or assurances provided by Grantee in this Agreement must be
performed to State's satisfaction, as determined at the sole discretion of State's Authorized Representative
and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations.

6

Authorized Representative
State's Authorized Representative is Paul Linnell, Director of Elections, Veterans Service Building, Suite 210,
20 W 12th Street, Saint Paul, MN 55155, 651-556-0647, or his successor, and has the responsibility to
monitor Grantee's performance and compliance with this Agreement.
Grantee's Authorized Representative is Chelsi Wilbright, Auditor-Treasurer, 202 W 3rd St Winona, MN
55987, or their successor.
Grantee must be registered as a vendor in the SWIFT system, or must provide a W-9 form with this executed
agreement, in order for State to register Grantee in the SWIFT system.
If Grantee's Authorized Representative changes at any time before the funds provided for in this Agreement
are fully expended, Grantee must immediately notify the State.

7

Assignment Amendments, Waiver, and Agreement Complete
7.1 Assignment. Grantee shall neither assign nor transfer any rights or obligations under this Agreement
without the prior written consent of State, approved by the same parties who executed and approved this
Agreement, or their successors in office.
7.2 Amendments. Any amendments to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
7.3 Waiver. If State fails to enforce any provision of this Agreement, that failure does not waive the provision
or State's right to enforce it.
7.4 Agreement Complete. This Agreement contains all negotiations and agreements between State and
Grantee. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.

8

Liability
Grantee must indemnify, save, and hold State, its agents, and employees harmless from any claims or causes
of action, including attorney's fees incurred by State, arising from the expenditures of the funds provided by

3
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County Board Agenda Packet, Page 49

County Board Agenda Packet, Page 50

COUNTY OF WINONA
______________________________
Chris M. Meyer
Board Chair

ATTEST:
______________________________
Maureen L. Holte
County Administrator

Approved as to form on:

Approved as to execution on:

April 6th, 2026
______________________________

______________________________

______________________________
Assistant/Winona County Attorney

______________________________
Winona County Attorney

County Board Agenda Packet, Page 51

County Board Agenda Packet, Page 52

County Board Agenda Packet, Page 53

County Board Agenda Packet, Page 54

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.6
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Health and Human Services
Approve Recovery Corps Program and Fee with AmeriCorps to Provide
Assistance with Recovery Corps Project Coordinators and Navigator

======================================================================
Background:
Seeking approval to work with AmeriCorps Program to provide assistance in three areas:
1. Recovery Corp – Opioid Settlement Coordinator
a. This position will assist with planning/facilitating Winona County Opioid Settlement Committee
meetings; update and manage the Opioid section of the Winona County website; research potential
resources to be sure they align with the committee's objectives.
2. Recovery Corp – Housing
a. This position will facilitate, plan and coordinate Winona County housing services; develop gaps in
housing continuum; complete grant applications for additional funding; develop housing resources on
the county website.
3. Navigator – WRAP+
a. Maintain a caseload of current inmates and people released from custody, prior to assignment to
Hiawatha Valley Mental Case Managers for WRAP+ clients; performs intake snapshot and identify reentry needs; Introduce WRAP+ program; coordinate and liaise between Jail, WRAP+ and Health and
Human Services.

Summary of the Issue:
Requesting approval to participate in the Recovery Corps Program through AmeriCorps from September 2026
through July 2027. To participate in the Recovery Corps Program, AmeriCorps charges a one-time fee of $10,000.00.
Winona County has been approved for three AmeriCorps members for this fee (typically this is $10,000 per position).

Funding:
Funding Summary (September 2026 – July 2027)
 Recovery Corps Project Coordinator
o GL: 26-060-000-0000-5814 (Opioid Funds) — $3,333
o GL: 05-485-446-0000-6103 (Cannabis Funds) — $3,333
 Recovery Corps Navigator
o GL: 01-091-095-0000-6261 (WRAP+ Funds) — $3,334

Recommendation:
Approve Recovery Corps Program and Fee with AmeriCorps to Provide Assistance with Recovery Corps Project
Coordinators and Navigator.

County Board Agenda Packet, Page 55

Proposal to Winona County Board
April 29, 2026
1. Funds requested:
a. Recovery Corps Project Coordinator: 9/2026-7/2027: $3,333
GL code – 26-060-000-0000-5814 (Opioid Funds)
b. Recovery Corps Project Coordinator: 9/2026-7/2027: $3,333
GL code – 05-485-446-0000-6103 (Cannabis Funds)
c. Recovery Corps Navigator: 9/2026-7/2027: $3,334
GL code – 01-091-095-0000-6261 (WRAP+ Funds)
NOTE: Each Recovery Corps position is typically $10,000. However, Winona County was
granted approval for the reduced fee noted above. Savings of $20,000.
2. Funds used for two coordinator positions:
a. Opioid Settlement Coordinator Fee
i. Facilitate/Plan Winona County Opioid Settlement Committee meetings
ii. Research potential resources to be sure that they align with the committee’s
objectives
iii. Update and manage the Opioid section of the Winona County website
iv. Coordinate with agencies that are operating under a professional services
contract to serve the needs of the committee to receive
1. updates on work performed as part of the professional services
contract
2. metric reports
3. information related to efficacy of work stipulated in the professional
services contract
4. qualitative information about the work being performed via
professional services contract (ie: success stories)
v. Manage the Opioid Settlement Committee dashboard metrics and strategic
planning development, updates, and refinement
vi. Manage opioid settlement funds expenditure reporting to MN DHS
vii. Community engagement activities to support the interests of the Opioid
Settlement Committee
viii. Build and establish internal capacity and standardized processes to support the
work of the Winona County Opioid Settlement Committee
b. Housing Services Coordinator Fee
i. Facilitate/Plan/Coordinate Winona County housing services.
ii. Develop the housing continuum
iii. Identify gaps in the housing continuum
iv. Map out the funding associated with each current resource
1

County Board Agenda Packet, Page 56

v. Determine the need for funding associated with any service gaps.
vi. Complete grant applications for additional funding.
vii. Coordinate with agencies providing housing-related services to ensure
efficient and effective use of resources.
viii. Develop housing resources focus on the county website
ix. Provide data to the community and housing providers during regular
meetings.
3. Metrics for each coordinator positions
a. Engage with at least 2 vendors operating under a professional services contract
related to the work of the committee related to ongoing activities
b. Engage with at least 2 agencies each month related to the work of the committee
c. Fulfill reporting expectations and timelines for expenditure of funds with 100%
compliance
d. Website updates completed
4. Funds used for one Navigator Position:
a. Maintain a caseload of current inmates and people recently released from custody,
prior to assignment to Hiawatha Valley case managers for WRAP+ clients
b. Perform intake snapshot and identify reentry needs
c. Collaborate with individuals on connection to services including: health insurance,
mental health assessments, substance use disorder (SUD) assessments, mental health
services, SUD services, food and clothing needs, identification, and personal care
d. Assist in court navigation for released clients
e. Introduce WRAP+ program and assist with applying as needed
f. Coordinate and liaise between Jail, WRAP+, and Health and Human Services for
individuals working with other county employees and provide new connections and
services as needed
5. Metrics for Navigator Position
a. Maintain a rotating caseload of 15-20 individuals
b. Ensure communication on the day of and the day after release to assist in any service
needs, following up as appropriate
c. Fulfill reporting expectations and timelines for expenditure of funds with 100%
compliance

2

County Board Agenda Packet, Page 57

Position Description
Position Title
Program
Reports to

Recovery Project Coordinator
Recovery Corps
Program Coach and Site Supervisor

Position Summary
Recovery Project Coordinators play an important role in strengthening the supports and systems
for people in recovery from substance use disorders. They serve at non-profit organizations and
public agencies where they plan, coordinate, and execute projects to address urgent needs
across recovery communities and the addiction continuum of care. They build the capacity of
their service site to increase the reach, effectiveness, and/or efficiency of the services provided
by the organization and the impact on the communities served. This position is an AmeriCorps
service member position with the AmeriCorps program, Recovery Corps.

Essential Functions
Recovery Capacity Building: Recovery Project Coordinators implement a service plan that builds site capacity within
the program’s defined priority areas. The services provided by Recovery Project Coordinators vary by site, but will
include one or more of the following categories:

•

Community Engagement, Outreach, and Communication
○ Coordinate and share organizational resources with the community served.
○ Advance initiatives and develop or advance relationships with historically excluded communities by:
•
Identifying gaps in service access or delivery.
•
Engaging community assets and resources to improve recovery in a community.
○ Engage community members in recovery communications.
○ Conduct educational outreach.
○ Build relationships and trust with community partners and stakeholders.
○ Support marketing efforts, including branding and/or social media efforts.

•

Research, Data Collection, and Analysis
○ Perform basic research and analysis.
○ Support the design or implementation of data collection tools or processes.
○ Conduct interviews, focus groups, and/or administer surveys to collect data.
○ Analyze, interpret, and summarize data to guide ongoing or future projects.

•

Coordination of site-specific projects, programs, and process improvements
○ Using the program’s defined priority areas, develop systems and processes and perform activities
that enhance the host site’s programming. This may include direct services such as:
•
Distributing opioid overdoes reversal medication (e.g., naloxone).
•
Creating educational campaigns and/or resource guides.
•
Coordinate cross-sector collaboration and planning.
○ Create new programs, initiatives, and/or resources.
○ Plan, manage, and support site-based events.
○ Monitor or document organizational changes related to quality improvement and support.
○ Draft a service transition document that outlines service accomplishments and plans for transitioning
projects and programs after the service term.

•

Volunteer Management & Mobilization
○ Develop, execute, or support volunteer engagement plans to support or advance recovery efforts.
○ Mobilize and manage volunteers in site-specific opportunities.

Ampact
[1]
County Board Agenda Packet, Page 58

Position Description Continued
○

•

Use evidence-based strategies to improve volunteer programs, including processes to refine
the selection, orientation, training, utilization, recognition, and evaluation of volunteers.

Workforce Development
○ Plan, conduct, and support workforce development programs and projects that create pathways
to recovery sector jobs.
○ Coordinate activities needed to enroll individuals in peer support and other recovery certification
programs.
○ Assist community members in navigating various programs and opportunities in the recovery sector.

Communication
•

Foster a welcoming and supportive atmosphere though modeling inclusive and respectful behavior and
communication.

•

Communicate regularly and effectively with Ampact staff, and site personnel.

•

Build and maintain collaborative relationships with participants, site staff, and Ampact staff, fostering an
environment of mutual respect and understanding.

•

Record data in online systems in a timely and accurate manner.

Attendance

•

Demonstrate regular, timely attendance and adherence to hours as scheduled.

•

Commit to service for the full-service term, serving the total commitment of hours within the term.

•

Participate in all required Ampact sponsored training sessions, meetings, and coaching sessions,
travel as necessary.

•

Engage in independent service activities as needed to ensure completion of required service
hours.

Non-Essential Functions
•

Represent Ampact at site-sponsored activities and provide education about Recovery Corps.

•

Recruit community volunteers to participate in site-based events.

•

Actively participate in service projects and commemorating days such as Martin Luther King, Jr. Day (as
applicable). These may include evening and/or weekend hours.

•

Be an ambassador of the program by submitting member stories and participating in outreach activities.

Minimum Qualifications
•
•
•
•
•
•
•
•

Must be 18 years of age or older by two weeks prior to your start date.
Must have at least a high school diploma or its recognized equivalent by your start date.
Must be either a citizen, national, or lawful permanent resident of the United States.
Must pass mandatory National Service Criminal History Checks.
Must not have served four or more prior terms of service with AmeriCorps State or National.
Speak, read, and write English fluently.
Position does not require a member to be in recovery from a substance use disorder,
but those that self-identify as individuals in recovery must have at least one year of
uninterrupted recovery by the start date.
Positions that require driving will require a valid driver’s license and ability to pass a driving record check.
Some positions require access to a personal vehicle for transportation.

Ampact
[2]
County Board Agenda Packet, Page 59

Position Description Continued
•

Experience with professional computer skills and confidence using computers. Comfort
and experience using Microsoft Office Suite (Word, Excel), completing internet
searches, and navigating resources online, completing data entry, using e-mail
regularly including sending attachments, using databases and software, using video
conferencing software, and attending training online.

Physical Requirements
•
•
•

Ampact strives to provide an accessible service environment for all members. Though
positions generally require some level of physical activity, Ampact will strive to provide
reasonable accommodation upon request.
Some positions are primarily based in an office or classroom setting and require sitting,
standing, and operating a computer and telephone.
Some positions may require light to moderate lifting, bending, stooping, pulling,
kneeling, carrying.

Ampact prohibits all forms of discrimination and harassment based on race, color, national origin, sex, age (40 and
over), religion, sexual orientation, disability (mental or physical), political affiliation, marital or parental status,
pregnancy, reprisal, genetic information (including family medical history), military service, or any other category
protected by law.
Reasonable accommodation provided upon request. This document is available in alternative formats

Ampact
[3]
County Board Agenda Packet, Page 60

Position Description
Position Title
Program
Reports to

Recovery Navigator
Recovery Corps
Program Coach and Site Supervisor

Position Summary
Recovery Corps members serve to make a difference in the lives of individuals who are in
recovery from substance use disorders. The Recovery Navigator is placed at a service site, such
as a community organization, treatment center, educational institution, or governmental
organization, that serves recovery communities. The Recovery Navigator will establish a
relationship with everyone on their caseload and will work with each participant to assess their
recovery capital, set goals, navigate resources, and grow their recovery from substance use
disorders. This position is an AmeriCorps service member position with the AmeriCorps program,
Recovery Corps.

Essential Functions
Relationship Building, Goal Setting, and Action Planning

•
•

Create a welcoming environment to greet participants seeking assistance.

•

Conduct an initial intake, recovery capital assessment, and other recovery monitoring assessments and
continue to assess progress regularly.

•

Support participants in creating an individualized recovery action plan that includes clear recovery-related
goals, while working to identify barriers and their solutions.

•
•

Track the progress of the recovery plan and provide individualized support as needed for success.

•

Work to establish a trusting relationship with program participants using a person-centered approach
while maintaining appropriate boundaries and abiding by the Peer Recovery Specialist Code of Ethics.

Provide services based on best practices in the recovery sector, including motivational interviewing
strategies, trauma-informed care, supporting all pathways to recovery, and secondary trauma.
Maintain participant confidentiality and any personally identifiable information at all times.

Resource Navigation
•
•

•

Use information from intake and subsequent meetings to help participants apply for
public assistance programs or other resources for which they may qualify.
Research and connect participants with resources that promote long-term recovery, including but not limited
to, recovery community supports, mutual aid support, rental assistance, legal support, employment,
healthcare, mental health, chemical health, transportation, food security, and educational resources.
Work collaboratively with participants to access and secure resources, removing as many barriers as
possible.

Outreach, Communication, and Collaboration
•
Promote Recovery Corps services to communities, stakeholders, and partners.
•
Work collaboratively with other individuals who are helping participants with their goals (e.g., counselors or
treatment providers, education providers, social service agencies, community representatives, and/or
employers).
•
Serve as a liaison between the participant and the systems they access as needed.
Ampact
[1]
County Board Agenda Packet, Page 61

Position Description Continued
•

Actively address systemic issues related to recovery care and accessing recovery resources by dismantling
barriers.

Communication
•

Foster a welcoming and supportive atmosphere though modeling inclusive and respectful behavior and
communication.

•

Communicate regularly and effectively with Ampact staff, and site personnel.

•

Build and maintain collaborative relationships with participants, site staff, and Ampact staff, fostering an
environment of mutual respect and understanding.

•

Record data in online systems in a timely and accurate manner.

Attendance

•

Demonstrate regular, timely attendance and adherence to hours as scheduled.

•

Commit to service for the full-service term, serving the total commitment of hours within the term.

•

Participate in all required Ampact sponsored training sessions, meetings, and coaching sessions,
travel as necessary.

•

Engage in independent service activities as needed to ensure completion of required service
hours.

Non-Essential Functions
•

Represent Ampact at site-sponsored activities (e.g., family night) and provide education about Recovery
Corps.

•

Recruit community volunteers to participate in site-based events or programming.

•

Actively participate in service projects and commemorating days such as Martin Luther King, Jr. Day (as
applicable). These may include evening and/or weekend hours.

•

Be an ambassador of the program by submitting member stories and participating in outreach activities.

Minimum Qualifications
•
•
•
•
•
•

Must be 18 years of age or older by two weeks prior to your start date.
Must have at least a high school diploma or its recognized equivalent by your start date.

•

Positions that require driving will require a valid driver’s license and ability to pass a
driving record check. Some positions require access to a personal vehicle for
transportation.

•

Experience with professional computer skills and confidence using computers. Comfort
and experience using Microsoft Office Suite (Word, Excel), completing internet
searches, and navigating resources online, completing data entry, using e-mail
regularly including sending attachments, using databases and software, using
videoconferencing software, and attending training online.

Must be either a citizen, national, or lawful permanent resident of the United States.
Must pass mandatory National Service Criminal History Checks.
Must not have served four or more prior terms of service with AmeriCorps State or National.
Must have one year of uninterrupted recovery from a substance use disorder by the
start date.

Ampact
[2]
County Board Agenda Packet, Page 62

Position Description Continued

Physical Requirements
•
•
•

Ampact strives to provide an accessible service environment for all members. Though
positions generally require some level of physical activity, Ampact will strive to provide
reasonable accommodation upon request.
Some positions are primarily based in an office or classroom setting and require sitting,
standing, and operating a computer and telephone.
Some positions may require light to moderate lifting, bending, stooping, pulling,
kneeling, carrying.

Ampact prohibits all forms of discrimination and harassment based on race, color, national origin, sex, age (40 and
over), religion, sexual orientation, disability (mental or physical), political affiliation, marital or parental status,
pregnancy, reprisal, genetic information (including family medical history), military service, or any other category
protected by law.
Reasonable accommodation provided upon request. This document is available in alternative formats

Ampact
[3]
County Board Agenda Packet, Page 63

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.7
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Highway
Approve Resolution and Detour Agreement 1061986 with MnDOT

======================================================================
Background:
The Minnesota Department of Transportation (MnDOT) will be replacing two large-diameter culverts across Hwy 74
in the vicinity of the Whitewater State Park visitor center. Work is planned to begin around July 6. The detour will
include Winona County Rd 22, Olmsted County Roads 9, 10 and 2, and Winona County Rd 39 (or vice versa).

Summary of the Issue:
Agreement 1061986 provides for MnDOT to pay Winona County $2,994.41 for the use of CSAHs 22 and 39 for
detour traffic during MnDOT’s 2026 work on Hwy 74 near Whitewater State Park visitor center.

Funding:
The agreement provides for $2,994.41 payment to the county, with the final amount based on the actual duration of
the detour.

Recommendation:
Approve Resolution and Detour Agreement 1061986 with MnDOT, pending approval as to form by the County
Attorney’s office.

County Board Agenda Packet, Page 64

MnDOT Contract No.:

1061986

STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
WINONA COUNTY
DETOUR AGREEMENT
For Trunk Highway No. 74 Detour
State Project Number (S.P.):
Trunk Highway Number (T.H.):

8508-38
74=074

Original Amount Encumbered
$2,994.41

This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
Winona County acting through its Board of Commissioners ("County").
Recitals
1. The State is about to perform bridge rehab and replacement construction upon, along, and adjacent to
Trunk Highway No. 74 from County State Aid Highway No. (C.S.A.H.) 22 to County State Aid Highway No. 39
under State Project No. 8508-38 (T.H. 74=074); and
2. The State requires a detour to carry T.H. 74 traffic on County State Aid Highway No. 22 and No. 39 during
the construction; and
3. The County is willing to maintain the T.H. 74 detour; and
4. The State is willing to reimburse the County for the road life consumed by the detour and detour
maintenance as hereinafter set forth; and
5. Minnesota Statutes § 471.59, subdivision 10, § 161.25, and § 161.20, subdivision 2(b), authorize the parties
to enter into this Agreement.
Agreement
1. Term of Agreement;
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when the State removes all detour signs, returns the
temporary Trunk Highway detour to the County, and pays for the detour compensation.
2. Agreement Between the Parties
2.1. Detour.
A. Location(s). The State will establish the T.H. 74 detour route on the following County road(s) as
detailed in the project plans or Special Provisions:
Stage 1 – C.S.A.H. 22 and C.S.A.H. 39 for a total distance of 2.94 miles.
B. Modification of the Detour Route. The State may modify the detour route or may add additional
roadways to the official detour during construction. The State will request concurrence from the
County for changes to the detour route. If such change increases the State's total payment amount
over the maximum obligation in Article 3.3.B, the Agreement will be amended.
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MnDOT Contract No.:

1061986

C. Axle Loads and Over-Dimension Loads. The County will permit 10-ton axle loads on the detour route.
Oversize/Overweight (OSOW) loads may be permitted on a case-by-case basis with County
coordination.
D. Traffic Control Devices. The State may install, maintain, and remove any traffic control devices it
considers necessary to properly control the detoured traffic. The State may paint roadway markings,
such as the centerline, edge lines, and necessary messages.
E. Duration.The State will provide the County with advance notice identifying the dates the State intends
to place and remove the detour signing.
2.2. Maintenance.
A. The County will maintain the portion of the detour that is on County roads, and furnish all necessary
labor and materials, to the satisfaction of the State's District Maintenance Engineer at Rochester.
B. County's Failure to Adequately Maintain. If the County fails to adequately maintain the detour as
provided in Section 2.2.A. of this Agreement, of which failure the State will be the sole judge, the State
may perform such work or cause it to be performed, as the State's District Maintenance Engineer
considers necessary, to properly and adequately maintain the T.H. detour. The State may retain the
cost of such maintenance from any moneys then due, or thereafter becoming due, to the County under
this Agreement. This paragraph will not be construed to relinquish any rights of action that may accrue
on behalf of the State against the County for any breach of agreement.
2.3. Basis of State Cost.
A. Road Life Consumed. The State will reimburse the County for the road life consumed by the detour
using the following methods, as set forth in the Detour Management Study Final Report dated
January 1991 and updated by MnDOT's Policy on Cost Participation for Cooperative Construction
Projects and Maintenance Responsibilities between MnDOT and Local Units of Government.
i.

The "Gas Tax Method" formula multiplies the Combined Tax Factor per mile times the Average
Daily Traffic ("ADT") count of vehicles diverted from the Trunk Highway times the county road
length in miles times the duration of the detour in days to determine the State's cost for the road
life consumed by the detour. If an ADT changes, the parties will amend the Agreement.

ii. The County may, at its option, perform an "Equivalent Overlay Method" analysis. A State-approved
firm, at no cost or expense to the State, must perform the testing and analysis. The County will
keep records and accounts to verify any claim it might bring against the State for additional costs
using the "Equivalent Overlay Method".
B. Maintenance Costs.The State's detour maintenance cost will be equal to 115% of the amount
computed by using the "Gas Tax Method" formula under Section 2.3.A, since the county roads are not
designed to support 10-ton axle loads, and additional maintenance can be expected.
3. Payment
The State's payment consists of the sum of the road life consumed and maintenance amounts.
3.1. For Road Life Consumed. The State's total payment for the road life consumed by the detour is equal to
the amount computed by using the "Gas Tax Method" formula plus any amount determined by using the
"Equivalent Overlay Method" analysis that is in excess of twice the "Gas Tax Method" amount.
The State's estimated cost for the road life consumed by the detour is based on the data below:
-2Detour Agreements with Local Maintenance (Cooperative Agreements)

County Board Agenda Packet, Page 66

MnDOT Contract No.:

1061986

Stage

Tax Factor

ADT

Road Length
(Miles)

Duration (Days)

Cost

Stage 1

0.00513

776

2.94

119

$1,392.75

Road Life Consumed Amount:

$1,392.75

3.2. For Maintenance. $1,601.66 is the State's estimated cost for detour maintenance based on 115% of the
"Gas Tax Method" amount.
The State may retain the cost of State performed detour maintenance, as provided for in Section 2.2 of this
Agreement, from any moneys then due, or thereafter becoming due, to the County under this Agreement.
3.3. Total Payment and Maximum Obligation.
A. $2,994.41 is the State's estimated payment for road life consumed ($1,392.75) and maintenance
($1,601.66).
B. $10,000.00 is the maximum obligation of the State under this Agreement and must not be exceeded
unless the maximum obligation is increased by execution of an amendment to this Agreement.
3.4. Conditions of Payment. The State will pay the County the State's total road life consumed and
maintenance payment amount after performing the following conditions.
A. Execution of this Agreement and the County's receipt of the executed Agreement.
B. State's encumbrance of the State's total payment amount.
C. State's removal of all detour signs.
D. State notifies the County of the removal of the detour signs, and the number of days the detour was in
effect.
E. State's receipt of a written request from the County for payment.
4. Release of Road Restoration Obligations
By accepting the State's road life consumed and maintenance payment plan and total payment amount, the
County releases the State of its obligation, under Minnesota Statutes § 161.25, to restore the County roads used
as a T.H. 74 detour to as good condition as they were before designation as temporary trunk highways.
5. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
5.1. The State's Authorized Representative will be:
Name, Title:
Address:
Telephone:
E-Mail:

Kevin R. Amundson, Assistant Agreements Coordinator (or successor)
2900 48th Street Northwest, Rochester, MN 55901
(507) 286-7562
[email protected]

5.2. The County's Authorized Representative will be:
Name, Title:
Address:
Telephone:
E-Mail:

David Kramer, County Engineer (or successor)
5300 Highway 61 West, Winona, MN 55987
(507) 457-8840
[email protected]
-3-

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MnDOT Contract No.:

1061986

6. Assignment; Amendments, Waiver; Contract Complete
6.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
6.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
6.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
6.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the County. No other understanding regarding this Agreement, whether written or oral, may be used to
bind either party.
7. Liability
The County and State will be responsible for their own acts and omissions, to the extent authorized by law.
Minnesota Statutes § 3.736 governs the State's liability. Minnesota Statutes, Chapter 466 governs the liability of
the County.
8. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the County's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
9. Government Data Practices
The County and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data
created, collected, received, stored, used, maintained, or disseminated by the County under this Agreement.
The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by
either the County or the State.
10. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
11. Termination; Suspension
11.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
11.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
or fax notice to the County. The State is not obligated to pay for any services that are provided after notice
and effective date of termination. However, the County will be entitled to payment, determined on a pro
rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be
-4Detour Agreements with Local Maintenance (Cooperative Agreements)

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MnDOT Contract No.:

1061986

assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature,
or other funding source, not to appropriate funds.
11.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities, performance, and payments authorized through this Agreement. Any
work performed during a period of suspension will be considered unauthorized work and will be
undertaken at the risk of non-payment.
12. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond
a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of
God, labor disputes, acts of war or terrorism, or public health emergencies.
[The remainder of this page has been intentionally left blank]

-5Detour Agreements with Local Maintenance (Cooperative Agreements)

County Board Agenda Packet, Page 69

MnDOT Contract No.:

STATE ENCUMBRANCE VERIFICATION

DEPARTMENT OF TRANSPORTATION

Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.05.

Approved:

By:

(District Engineer)

Signed:
Date:

Date:

SWIFT Purchase Order:

1061986

COMMISSIONER OF ADMINISTRATION

3000871502

By:

WINONA COUNTY
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.

(With Delegated Authority)

Date:

By:

Title: County Board Chair

Date:

By:

Title: County Administrator

Date:

INCLUDE COPY OF THE RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.

-6Detour Agreements with Local Maintenance (Cooperative Agreements)

County Board Agenda Packet, Page 70

COUNTY OF WINONA

Approved as to form on:

Approved as to execution on:

Assistant/Winona County Attorney

Assistant/Winona County Attorney

County Board Agenda Packet, Page 71

RESOLUTION #2026Detour Agreement No. 1061986 with MnDOT
BE IT RESOLVED, that Winona County enter into MnDOT Agreement No. 1061986 with
the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the County for the use and maintenance of County State
Aid Highway No. 22 and No. 39 as a detour route during the construction to be performed upon,
along, and adjacent to Trunk Highway No. 74 from County State Aid Highway No. 22 to County
State Aid Highway No. 39 under State Project No. 8508-38 (T.H. 74=074).
BE IT FURTHER RESOLVED, that the County Board Chair and County Administrator
are authorized to execute the Agreement and any amendments to the Agreement.
Adopted at Winona, Minnesota this 12th day of May, 2026.
WINONA COUNTY BOARD OF COMMISSIONERS
____________________________________________
Chris M. Meyer
Board Chair
Attest:
_________________________________
Maureen L. Holte
County Administrator

County Board Agenda Packet, Page 72

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.8
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Sheriff
Approve 2026 State of MN Federal Boating Safety Supplemental Equipment
Grant

======================================================================
Background:
Funds are used for additional safety equipment for lakes and rivers in Winona County.

Summary of the Issue:
Grant funds are available through the Commissioner of Natural Resources.

Funding:
$11,354.00 is available for the grant period of March 3, 2026 through September 1, 2026. The GL code used is
01.205.200.0000.6401 - Boat Patrol Supplies.

Recommendation:
Approve 2026 State of MN Federal Boating Safety Supplemental Equipment Grant.

County Board Agenda Packet, Page 73

Docusign Envelope ID: C8E29622-8813-84E3-81C1-B8267DE67004

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Docusign Envelope ID: C8E29622-8813-84E3-81C1-B8267DE67004

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Docusign Envelope ID: C8E29622-8813-84E3-81C1-B8267DE67004

April 23, 2026 | 9:33 AM CDT

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Docusign Envelope ID: C8E29622-8813-84E3-81C1-B8267DE67004

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REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.9
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Finance
Approve Resolution for Donations Received 1/1/2026-3/31/2026

======================================================================
Background:
Winona County may accept gifts for the benefit of its citizens in accordance with terms prescribed by the donor. See
Minn. Stat. 465.03. The statute requires each gift be accepted by a resolution approved by a two–thirds majority of the
governing board. Any conditions placed on the use of the gift shall be fully described in the resolution.

Summary of the Issue:
Winona County receives donations from individuals at various times. The donations need to be approved by a twothirds majority of the governing board.

Funding:
No funding required.

Recommendation:
Approve Resolution for Donations Received 1/1/2026-3/31/2026.

County Board Agenda Packet, Page 105

RESOLUTION #2026BE IT RESOLVED, By the Winona County Board of Commissioners, that they
accept the donations that have been presented. The donations are from 1/1/20263/31/2026. The amount of the cash donations is $1,025.78. Donations are as follows:
Drug Court Incentives
Health and Human Services-Social Services

$ 625.78
$ 400.00

Adopted in Winona, Minnesota this 12th day of May, 2026.
WINONA COUNTY BOARD OF COMMISSIONERS
_____________________________________________
Chris M. Meyer
Board Chair
Attest:
____________________________
Maureen L. Holte
County Administrator

County Board Agenda Packet, Page 106

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.10
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Finance
Confirm Payment of Disbursements

======================================================================
Background:
A warrant register has been sent to you regarding payment of these claims. Back-up documentation on these warrants
may be obtained from the Finance Department.

Summary of the Issue:
Confirm warrants issued from various funds totaling $3,507,505.92.

Funding:
04/01/2026 - 05/05/2026
Fund
1
2
3
4
5
7
26
27
33
34
35
42
73
76
81
83

Revenue
Recycling & Solid Waste Fund
Road and Bridge
Transportation Sales Tax
Health & Human Services
Road and Bridge State Aid
Opioid Settlement
CLFRF (Coronavirus) #21.027
2020A Bond
2021A Bond
2022A Bond
Capital Improve & Equip Fund
Collaborative
Employee Benefit
Settlement Fund
State Revenue Fund

Total

$ 898,335.50
$ 127,433.24
$ 138,588.50
$ 16,242.05
$1,134,720.47
$ 483,042.90
$
9,000.00
$
144.00
$ 94,682.50
$ 109,590.00
$ 80,243.75
$ 20,063.18
$
6,265.53
$ 123,202.91
$ 23,541.06
$ 242,410.33
$3,507,505.92

395 Vendors Paid Less Than $2000
totaling $227,454.37

Recommendation:
Confirm Payment of Disbursements.

County Board Agenda Packet, Page 107

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 5.11
Meeting Date:
Department:
Title:

Consent Business

05/12/2026
Planning and Env. Services
Approve Parks and Environment Committee Outline of Operations

======================================================================
Background:
The Parks and Environment Committee's operational and mission statements were last established in 2011.

Summary of the Issue:
The Parks and Environment Committee has been working to update its mission and operating guidelines to reflect
current needs and desired roles. Since the last review of operations has been outdated for some time (see attached
documents), Board review and feedback on the document is requested by the committee. The proposed document has
received legal and administrative review.

Funding:
No funding required.

Recommendation:
Approve Parks and Environment Committee Outline of Operations.

County Board Agenda Packet, Page 108

Winona County Parks and Environment Advisory Committee
Outline of Operations
Final Draft submitted by Ad Hoc work group
For Full Committee Approval June 2025
The Operations Outline will provide Members of the Park and Environment Advisory
Committee with an orientation to the purpose and function of the Committee and a sense of
priorities for decision-making in support of the County’s goals.

I.

VISION
The Committee shall serve as a public participant and advisor to the Winona County
community, County Board and staff for the sustainability sustainable use and stewardship
of Winona County’s natural resources parks and environment.

II.

MISSION
The Committee shall work on actions related to the County’s environment and natural
resources, county parks, and solid waste management relative to the County’s
Comprehensive Plan, and in support of the County’s Planning and Environmental
Services Department.

III.

SCOPE
A. Provide input to County Board and staff and promote public participation in
education, conservation, and maintenance of Winona County’s environment and natural
resources.
B. Provide input to County Board and staff and promote public participation to optimize
County use of land parks for educational, recreational, and economic development
opportunities, consistent with the Vision.
C. Provide input to County Board and staff and promote public education and
participation in solid waste management and the proper handling of waste streams by
supporting existing policies such as Reduce-Reuse-Recycle and Zero Waste.
D. County Board and staff shall convey information to the Committee pertaining to
County environment and natural resources, county parks, and solid waste management.

IV.

GUIDING DOCUMENTS
A. Winona County Comprehensive Plan

County Board Agenda Packet, Page 109

B. Root River One Watershed, One Plan
C. WinLaC Comprehensive Watershed Management Plan
D. Winona County Park Plans (Apple Blossom, Stone Point Park, and Farmer’s Park)
E. Winona County Comprehensive Solid Waste Management Plan
F. Winona County All Hazards Mitigation Plan
G. Task Force Action Plans
*The Committee shall utilize the most recently adopted document available.

V.

MEMBERSHIP
A. Membership will follow County Board protocol.
B. Committee Chair will provide a straightforward orientation of new members to and
explain where to locate guiding documents and operational protocols.
C. County staff shall provide new member applications to the Committee Chair upon
appointment in order to prepare for their orientation.

VI.

MEETING SCHEDULE
A. The Committee meets bi-monthly on the first Tuesday of the month. Additional
meetings may be necessary to accommodate time-sensitive actions.
B. Members receive a per diem for each meeting attended. Per diem amount is at
County Board discretion. Members may opt to decline the per diem.

VII.

MEETING AGENDA
A. The Committee Chair will work with County staff to prepare an agenda.
B. Each meeting will follow the set agenda of:
1. Introductions
2. Approval of Meeting Minutes
3. Approval of Agenda
4. Old Business
5. New Business
6. Progress Reports (quarterly for each park, environment, and solid waste)
7. Next Meeting

County Board Agenda Packet, Page 110

8. Adjourn
C. Members shall submit discussion topics and action items for Agenda consideration to
the Committee Chair no less than two weeks prior to a scheduled meeting.
D. County staff shall notice the meeting agenda and packet on the County website no
less than one week prior to a scheduled meeting.

VIII.

MEETING PROTOCOL
A. Meetings are conducted according to Minnesota Statute Chapter 13D Open Meeting
Law.
B. Meetings are conducted according to Robert’s Rules of Order.
C. A quorum of six (6 ) members is required for the Committee to conduct business and
hold a meeting.

IX.

MEMBER RESPONSIBILITIES
A. Attend scheduled meetings. If you are unable to attend, notify County staff and
Committee Chair no less than 5 days in advance.
B. Review meeting documents in advance.
C. Participate in task force groups when possible.
D. Participate in maintenance activities, public education, and other opportunities
consistent with the Vision.
E. Provide input, consistent with the Vision, at County Board Meetings, if requested by
County Board or staff.
F. Members shall attend scheduled meetings each year during their term in accordance
with Winona County Policy 1.50 on Citizen Advisory Committees or may forfeit their
seat on the Committee.

X.

TASK FORCE OPERATIONS
A. Task Force groups will be formed as needed to meet specific needs and goals
consistent with the Vision.
B. Task Force groups will meet as needed.
C. Task Forces members will elect a Chair who will lead meetings and set agendas.

County Board Agenda Packet, Page 111

Winona County Parks and Environment Advisory Committee
Outline of Operations
Final Draft submitted by Ad Hoc work group
For Full Committee Approval June 2025
The Operations Outline will provide Members of the Park and Environment Advisory
Committee with an orientation to the purpose and function of the Committee and a sense of
priorities for decision-making in support of the County’s goals.

I.

VISION
The Committee shall serve as a public participant and advisor to the Winona County
community, County Board and staff for the sustainable use and stewardship of Winona
County’s parks and environment.

II.

MISSION
The Committee shall work on actions related to the County’s environment and natural
resources, county parks, and solid waste management relative to the County’s
Comprehensive Plan, and in support of the County’s Planning and Environmental
Services Department.

III.

SCOPE
A. Provide input to County Board and staff and promote public participation in
education, conservation, and maintenance of Winona County’s environment and natural
resources.
B. Provide input to County Board and staff and promote public participation to optimize
use of County parks for educational, recreational, and economic development
opportunities, consistent with the Vision.
C. Provide input to County Board and staff and promote public education and
participation in solid waste management and the proper handling of waste streams by
supporting existing policies such as Reduce-Reuse-Recycle and Zero Waste.
D. County Board and staff shall convey information to the Committee pertaining to
County environment and natural resources, county parks, and solid waste management.

IV.

GUIDING DOCUMENTS
A. Winona County Comprehensive Plan

County Board Agenda Packet, Page 112

B. Root River One Watershed, One Plan
C. WinLaC Comprehensive Watershed Management Plan
D. Winona County Park Plans (Apple Blossom, Stone Point Park, and Farmer’s Park)
E. Winona County Comprehensive Solid Waste Management Plan
F. Winona County All Hazards Mitigation Plan
G. Task Force Action Plans
*The Committee shall utilize the most recently adopted document available.

V.

MEMBERSHIP
A. Membership will follow County Board protocol.
B. Committee Chair will provide a straightforward orientation of new members to and
explain where to locate guiding documents and operational protocols.
C. County staff shall provide new member applications to the Committee Chair upon
appointment in order to prepare for their orientation.

VI.

MEETING SCHEDULE
A. The Committee meets bi-monthly on the first Tuesday of the month. Additional
meetings may be necessary to accommodate time-sensitive actions.
B. Members receive a per diem for each meeting attended. Per diem amount is at
County Board discretion. Members may opt to decline the per diem.

VII.

MEETING AGENDA
A. The Committee Chair will work with County staff to prepare an agenda.
B. Each meeting will follow the set agenda of:
1. Introductions
2. Approval of Meeting Minutes
3. Approval of Agenda
4. Old Business
5. New Business
6. Progress Reports (quarterly for each park, environment, and solid waste)
7. Next Meeting

County Board Agenda Packet, Page 113

8. Adjourn
C. Members shall submit discussion topics and action items for Agenda consideration to
the Committee Chair no less than two weeks prior to a scheduled meeting.
D. County staff shall notice the meeting agenda and packet on the County website no
less than one week prior to a scheduled meeting.

VIII.

MEETING PROTOCOL
A. Meetings are conducted according to Minnesota Statute Chapter 13D Open Meeting
Law.
B. Meetings are conducted according to Robert’s Rules of Order.
C. A quorum of six (6 ) members is required for the Committee to conduct business and
hold a meeting.

IX.

MEMBER RESPONSIBILITIES
A. Attend scheduled meetings. If you are unable to attend, notify County staff and
Committee Chair no less than 5 days in advance.
B. Review meeting documents in advance.
C. Participate in task force groups when possible.
D. Participate in maintenance activities, public education, and other opportunities
consistent with the Vision.
E. Provide input, consistent with the Vision, at County Board Meetings, if requested by
County Board or staff.
F. Members shall attend scheduled meetings each year during their term in accordance
with Winona County Policy 1.50 on Citizen Advisory Committees or may forfeit their
seat on the Committee.

X.

TASK FORCE OPERATIONS
A. Task Force groups will be formed as needed to meet specific needs and goals
consistent with the Vision.
B. Task Force groups will meet as needed.
C. Task Forces members will elect a Chair who will lead meetings and set agendas.

County Board Agenda Packet, Page 114

County Board Agenda Packet, Page 115

County Board Agenda Packet, Page 116

County Board Agenda Packet, Page 117

County Board Agenda Packet, Page 118

County Board Agenda Packet, Page 119

County Board Agenda Packet, Page 120

County Board Agenda Packet, Page 121

County Board Agenda Packet, Page 122

County Board Agenda Packet, Page 123

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 6.1
Meeting Date:
Department:
Title:

General Business

05/12/2026
Sheriff
Approve Resolution Proclaiming May 13, 2026 Law Enforcement Memorial
Day

======================================================================
Background:
May 12-18, 2026 is National Police Week where Law Enforcement Officers are honored in the United States.
Traditionally the Winona County Sheriff's Office and area Law Enforcement Agencies holds a memorial service on
the Wednesday of Police Week to honor local and national fallen heroes.

Summary of the Issue:
Proclaim May 13, 2026 Winona County Law Enforcement Memorial Day and have a member of the Winona County
Board attend the service on May 13th to read the resolution.

Funding:
No funding required.

Recommendation:
Approve Resolution Proclaiming May 13, 2026 Law Enforcement Memorial Day.

County Board Agenda Packet, Page 124

RESOLUTION# 2026WHEREAS, the 13th of May, 2026, is designated as Winona County Law Enforcement
Memorial Day, and is set aside as a day to honor all fallen law enforcement officers; and
WHEREAS, the well-being of all citizens of Winona County and the United States is
preserved and enhanced as a direct result of the vigilance and dedication of law enforcement
personnel; and
WHEREAS, more than 700,000 men and women, at great risk to their personal safety,
presently serve their fellow citizens as guardians of peace; and
WHEREAS, more than 130 peace officers across this Nation were killed in the line of
duty during 2025; and
WHEREAS, all Winona area law enforcement agencies use this day to honor our fallen
fellow officers who have made the supreme sacrifice for the citizens of Winona County and the
City of Winona; and
WHEREAS, this day also serves as a reminder of the dangers faced currently serving
Law Enforcement Officers in their day-to-day activities; and
WHEREAS, our officers do not serve in a vacuum but are assisted in many ways by the
citizens of Winona and Winona County.
NOW, THEREFORE I, Commissioner Meyer, do hereby call upon all the citizens of
Winona County to join area law enforcement agencies in honoring our fallen officers on Winona
County Law Enforcement Memorial Day.
LET IT BE FURTHER RESOLVED THAT, I, Commissioner Meyer, do hereby
proclaim Wednesday, May 13th, 2026, Winona County Law Enforcement Memorial Day.
WINONA COUNTY BOARD OF COMMISSIONERS
____________________________________________
Chris M. Meyer
Board Chair
Attest:
________________________________
Maureen L. Holte
County Administrator

County Board Agenda Packet, Page 125

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 6.2
Meeting Date:
Department:
Title:

General Business

05/12/2026
Administration
Discuss Potential Moratorium of Development of Scenic Byways

======================================================================
Background:
At the April 28, 2026 Committee of the Board meeting, by consensus, to add a discussion item regarding Potential
Moratorium of Development of Scenic Byways

Summary of the Issue:
Discuss Potential Moratorium of Development of Scenic Byways.

Funding:
No funding required.

Recommendation:
Discuss Potential Moratorium of Development of Scenic Byways.

County Board Agenda Packet, Page 126

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 9.1
Meeting Date:
Department:
Title:

Committee of the
Board

05/12/2026
County Board
Discuss Potential Replacement of MN State Flag with New Design

======================================================================
Background:
On motion by Commissioner Olson and seconded by Commissioner Meyer, to add a discussion regarding replacing
the MN state flag with the new MN state flag at the May 12, 2026 Committee of the Board meeting.

Summary of the Issue:
The new flag design became the official flag on May 11, 2024. Currently government entities have the authority to
decide if they display the flag and if so which flag.
There is new legislation being proposed in HF 5077.
A bill for an act relating to taxation; establishing a reduction to local government aid to a county or city that uses the
incorrect state flag; proposing coding for new law in Minnesota Statutes, chapter 477A.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1. [477A.0177] AID REDUCTIONS FOR USE OF INCORRECT STATE FLAG.
Subd. 1. Penalty. Notwithstanding any other law to the contrary, the commissioner of revenue must reduce the aid to a
county or city under sections 477A.011 to 477A.03 by ten percent if the county or city flies or otherwise makes use of
a state flag other than the design of the state flag as certified in the report of the State Emblems Redesign
Commission, as established by Laws 2023, chapter 62, article 2, section 118. The commissioner of revenue must
reduce aid under this section for aid payable in the year following any year in which an instance occurred where the
county or city used the incorrect state flag.
Subd. 2. Notification. On December 31 of each year, the governing body of any county or city subject to the penalty
under subdivision 1 must notify the commissioner of revenue of the county's or city's use of the incorrect state flag.
EFFECTIVE DATE. This section is effective beginning with aids payable in 2027.

Funding:
Cost to replace current flags would need to be researched.

Recommendation:
Discuss Potential Replacement of MN State Flag with New Design.

County Board Agenda Packet, Page 127

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 9.2
Meeting Date:
Department:
Title:

Committee of the
Board

05/12/2026
County Board
Discuss Future Agenda Item Regarding Data Centers

======================================================================
Background:
At the April 28, 2026 Committee of the Board, Commissioner Ward motioned and Commissioner Voegeli seconded
to add a discussion regarding Data Centers, to a future Committee of the Board meeting.

Summary of the Issue:
Discuss Future Agenda Item Regarding Data Centers.

Funding:
No funding required.

Recommendation:
Discuss Future Agenda Item Regarding Data Centers.

County Board Agenda Packet, Page 128

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 10.1
Meeting Date:
Department:
Title:

Working Session

05/12/2026
Administration
Discuss Future Budget

======================================================================
Background:
N/A

Summary of the Issue:
See attached material.

Funding:
No funding required.

Recommendation:
Discuss Future Budget.

County Board Agenda Packet, Page 129

Winona County Budget Working Session
May 12, 2026
Introduction
The purpose of this Budget Working Session is to have discussion and provide guidance as we
plan for the 2027 budget and evaluate future operational and organizational needs. This session
is not intended for formal decision-making, but rather to help leadership understand areas that
may be amenable to Board support or further review.
Discussion will include known fiscal pressures, levy impacts, staffing and service considerations,
regional comparisons, and opportunities for collaboration or shared services. The session will
also explore operational efficiencies, organizational structure options, and opportunities to
strengthen long-term financial sustainability and revenue generation.
1. Levy Impact Reference (informational)
Every 1% increase = $285,086
Levy
Increase

Estimated
Revenue

1%

$285,086

2%

$570,172

3%

$855,258

4%

$1,140,344

5%

$1,425,430

6%

$1,710,516

7%

$1,995,602

8%

$2,280,688

9%

$2,565,774

10%

$2,850,860

11%

$3,135,946

12%

$3,421,032

13%

$3,706,118

County Board Agenda Packet, Page 130

2. Staffing and Wages
Wage and Benefit Pressures
•

Estimated countywide wage base: $1.7 million

•

Health insurance trend estimates remain elevated (will have better estimate after second
quarter)

•

Labor market pressures continue affecting recruitment and retention

3. 2027 Cost Pressures (Preliminary)
Pressure

Estimated
Cost

Approx. Levy
Impact

Health Insurance Increase Estimate (30%)

$1,700,000

6.0%

SNAP Administrative Cost Shift

$800,000

2.8%

MN African American Family Preservation and Child
Welfare Disproportionality Act (2–3 FTEs)

$400,000

1.4%

Wages (including taxes, pensions, etc.) Estimate

$1,700,000

6.0%

Combined Pressure Estimate
Total
Estimated
Cost

Approx. Levy
Impact

Core Known Pressures (without wages)

$2.9M

10.2%

Including Wage Pressure Estimate

$4.6M

16.1%

Scenario

4. What This Means
Key Takeaways
•

A levy in the 8–10% range may be required simply to maintain current services

•

A levy below that level will require:
o

staffing reductions,

o

deferred projects,

o

operational restructuring,

County Board Agenda Packet, Page 131

o

or service reductions

Structural Budget Reality
Without organizational or operational changes:
•

Cost escalation is likely to continue outpacing historical levy growth

•

Staffing costs remain the primary long-term driver

•

State and federal cost shifts continue increasing county obligations

5. Core Decision Questions
A. Levy Target
What range should staff plan for?
Option

General Impact

☐ 2%

Significant reductions required and critical impact

☐ 3%

Moderate-to-major reductions and critical impact

☐ 4%

Partial coverage of pressures and critical impact

☐ 5–7%

Maintains some existing services and possible critical impact

☐ 8–10%

Maintains current services and covers most known pressures

☐ 10%+

Maintains services and strategic investment/capacity

B. Operational and Budget Options
To stay within the preferred levy target, are you willing to:
Organizational Structure Options
•

Combine departments/functions

•

Share services regionally

•

Evaluate elected-to-appointed transitions

•

Staff reduction (layoffs)

6. Minnesota County Organizational Structure Review
Statewide Summary (87 Counties)

County Board Agenda Packet, Page 132

Auditor-Treasurer Structure Trends
Counties

Approx.
Share

Appointed Auditor-Treasurer or Separate Appointed
Functions

51

59%

Elected Auditor-Treasurer / Auditor

36

41%

Structure Type

Recorder Position Trends
Recorder Status

Counties

Approx. Share

Appointed Recorder

58

67%

Elected Recorder

29

33%

Trends
Minnesota counties are shifting toward:
•

appointed administrative functions,

•

consolidated finance operations,

•

and merged administrative departments.

7. Counties Maintaining Elected Structures
Examples include:
•

Winona

•

Houston

•

Fillmore

•

Wabasha

•

Wadena

•

Morrison

These counties generally maintain:
•

traditional elected oversight,

•

localized accountability,

County Board Agenda Packet, Page 133

•

and independently operated offices.

8. Questions for Board Discussion
Governance and Organizational Structure
Is there interest in evaluating:
•

Shared service models?

•

Transitioning elected offices to appointed status?

•

Long-term organizational restructuring for efficiency?

9. Financial Reality - Bottom Line
Lower levy targets likely mean:
•

fewer staff,

•

delayed projects,

•

reduced service levels,

•

or structural changes.

Higher levy targets preserve:
•

staffing capacity,

•

service delivery,

•

infrastructure investment,

•

and operational flexibility for progression and strategic evolvement.

County Board Agenda Packet, Page 134

County
Aitkin
Anoka
Becker
Beltrami
Benton
Big Stone
Blue Earth
Brown
Carlton
Carver
Cass
Chippewa
Chisago
Clay
Clearwater
Cook
Cottonwood
Crow Wing
Dakota
Dodge
Douglas
Faribault
Fillmore
Freeborn
Goodhue
Grant
Hennepin
Houston
Hubbard
Isanti
Itasca
Jackson
Kanabec
Kandiyohi
Kittson
Koochiching
Lac qui Parle
Lake
Lake of the Woods
Le Sueur
Lincoln
Lyon
Mahnomen
Marshall
Martin

Elected or Appointed Elected or Appointed Elected or Appointed
Auditor-Treasurer
Auditor
Treasurer
Appointed
Appointed

Elected
Appointed

Appointed

Appointed

Appointed

Appointed

Elected

Elected

Appointed

Appointed

Elected
Elected
Elected
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Elected
Elected
Elected
Appointed
Appointed
Appointed
Elected
Appointed
Appointed
Appointed
Appointed
Appointed
Elected
Appointed
Appointed
Elected
Appointed
Appointed
Appointed
Appointed
Elected
Appointed
Elected
Appointed
Appointed
Elected
Appointed
Elected
Elected

County Board Agenda Packet, Page 135

Elected or Appointed
Recorder
Elected
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Elected
Appointed
Appointed
Elected
Appointed
Appointed
Appointed
Elected
Elected
Elected
Appointed
Appointed
Appointed
Elected
Elected
Appointed
Appointed
Appointed
Elected
Appointed
Elected
Appointed
Appointed
Elected
Appointed
Appointed
Appointed
Appointed
Elected
Appointed
Elected
Elected
Elected
Elected
Appointed
Appointed
Appointed
Elected

McLeod
Meeker
Mille Lacs
Morrison
Mower
Murray
Nicollet
Nobles
Norman
Olmsted
Otter Tail
Pennington
Pine
Pipestone
Polk
Pope
Ramsey
Red Lake
Redwood
Renville
Rice
Rock
Roseau
Scott
Sherburne
Sibley
St. Louis
Stearns
Steele
Stevens
Swift
Todd
Traverse
Wabasha
Wadena
Waseca
Washington
Watonwan
Wilkin
Winona
Wright
Yellow Medicine

Elected
Appointed

Appointed

Appointed

Elected

Appointed

Appointed

Appointed

Appointed

Appointed
Elected
Elected
Elected
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Elected
Appointed
Elected
Appointed
Appointed
Appointed
Appointed
Appointed
Elected
Appointed
Elected
Elected
Elected
Elected
Elected
Appointed
Elected
Appointed
Appointed
Elected
Appointed
Elected
Appointed
Appointed

Appointed
Elected
Appointed
Elected
Appointed
Elected
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed
Appointed*
Appointed
Appointed
Elected
Appointed
Appointed
Elected
Elected
Appointed
Appointed
Appointed**
Appointed
Elected
Elected
Appointed
Appointed
Appointed
Elected
Appointed
Elected
Appointed
Elected
Elected
Appointed
Appointed
Elected
Appointed
Elected
Appointed
Appointed
*Pine's Recorder and
Assessor are combined
**Roseau's Auditor,
Treasurer and Recorder are
combined

County Board Agenda Packet, Page 136

Transition from Elected Auditor-Treasurer and Recorder to Appointed Positions
DRAFT – legal review is needed if Board desires to explore these options.
1. Legal Authority
The County Board may consider transitioning the offices of County Auditor-Treasurer and
County Recorder from elected to appointed positions pursuant to:
•
•

Minnesota Statutes § 375A.1205
Minnesota Statutes § 375A.10

Under Minnesota Statutes § 375A.1205, a county may convert certain elected offices to
appointed department head positions by Board action when statutory conditions are satisfied.

2. Referendum Requirements
A countywide referendum may be required depending on the statutory process selected by the
County Board.
•
•

•

If the County Board proceeds under the procedures authorized in Minnesota Statutes §
375A.1205, a referendum is generally not required.
If the Board elects to pursue an alternative reorganization authority or seeks broader voter
authorization for the change, the Board may place the question before voters through a
county referendum in accordance with applicable Minnesota law.
The County Board may also choose to conduct an advisory referendum or public ballot
question for policy guidance, even if not legally required.

Legal counsel should review and confirm the appropriate statutory pathway and any electionrelated requirements before implementation.
Conditions Required Before Transition
The County Board may proceed only if one of the following occurs:
1. A vacancy exists in the office;
2. The incumbent officer provides written notice that they will not seek reelection; or
3. The county enters into a signed agreement with the incumbent providing for appointment
to the new position with retained tenure/pay/benefits protections.
3. Preliminary Review and Public Process
A. Board Discussion and Direction
If the County Board desires to explore this option, the Board should:
•

Conduct public work sessions;

•
•
•
•
•

Review statutory responsibilities of each office;
Evaluate operational, financial, governance, and service-delivery impacts;
Review comparable county structures and best practices;
Receive input from affected departments, employees, labor representatives, and
stakeholders;
Direct administration and legal counsel to prepare implementation documents and legal
analysis.

B. Public Engagement
The County Board should provide:
•
•
•
•

Public notice of proposed changes;
Opportunities for public comment at Board meetings;
Publication of FAQs and transition timelines;
Public education regarding any referendum requirements or ballot questions, if
applicable.

C. Referendum Process (If Applicable)
If legal counsel determines that a referendum is required or if the County Board elects to place
the issue before voters, the County shall:
•
•
•
•
•
•

Adopt a resolution calling for the referendum;
Establish the ballot question language;
Coordinate election administration deadlines with the County Auditor’s Office;
Provide public notice in accordance with Minnesota election law;
Conduct the election at a regular or special election date authorized by law;
Certify election results prior to implementation.

If the referendum fails, the offices shall remain elected unless otherwise authorized by statute.
4. Resolution of Intent
The County Board needs to adopt a Resolution of Intent that:
•
•
•
•
•
•

States the statutory authority;
Identifies the offices affected;
Specifies the triggering condition under § 375A.1205;
States whether a referendum is required, advisory, or waived pursuant to statute;
Declares the Board’s intent to convert the offices to appointed department head positions;
Establishes an effective date and transition timeline.

5. Position Structure and Organizational Design
A. Establish Appointed Positions

The Board needs to create:
•
•

Director of Finance/Auditor-Treasurer
Director of Property Records/County Recorder

OR other titles deemed appropriate.
B. Define Responsibilities
Job descriptions shall include all statutory duties previously assigned to the elected offices.
Minnesota law requires that statutory duties continue to be performed even after conversion to
appointed status.
6. Human Resources and Employment Actions
A. Classification
The Board shall determine whether positions are:
•
•
•

Unclassified,
Contract positions, or
Subject to county personnel policy and procedures.

B. Transition of Incumbent (if applicable)
If the incumbent is appointed under contract:
•
•
•

Terms of employment shall be documented;
Compensation and benefits protections shall comply with statute;
Transition dates shall be specified.

7. Election Administration Steps
If the incumbent declines to seek reelection and the Board has adopted the required resolution:
•
•

The office shall not appear on the ballot;
Affidavits of candidacy shall not be accepted.

The incumbent must notify the Board at least 104 days before the filing period. (Both elected
officials have provided notice of running for said position)
8. Appointment Process
A. Recruitment

The Board may:
•
•
•

Conduct an internal appointment process;
Conduct a competitive external recruitment;
Use an executive search firm.

B. Appointment
The County Board shall appoint the department head by board action at a public meeting.
9. Transition of Operations
Administration shall prepare a transition plan addressing:
•
•
•
•
•
•
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Transfer of authority;
Financial controls;
Record retention;
Banking and signature authority;
Election administration continuity;
Property and land records systems;
Technology access and cybersecurity;
Continuity of statutory filings and reporting.

10. Effective Date
The transition becomes effective on the date established in the Board resolution and appointment
action.
11. Ongoing Oversight
The County Board shall evaluate:
•
•
•
•

Operational effectiveness;
Financial impacts;
Service delivery outcomes;
Compliance with statutory obligations

within 12 months following implementation.

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375A.1205​

375A.1205 APPOINTING COUNTY OFFICERS.​
Subdivision 1. Authority to appoint certain officers. A county board may appoint the county auditor,​
county treasurer, or county recorder under section 375A.10, subdivision 2, or the auditor-treasurer under​
section 375A.10, subdivision 5, by following the process outlined in this section. Notwithstanding section​
375A.12, a referendum is not required if the appointment is made pursuant to this section. A county board​
shall only use the authority to appoint under the following circumstances:​
(1) there is a vacancy in the office as provided in section 351.02;​
(2) the current office holder has notified the county board that the officer will not file for the office, as​
provided in subdivision 2; or​
(3) there is a signed contract with the county board and the incumbent auditor, treasurer, auditor-treasurer,​
or recorder that provides that the incumbent officer will be appointed to the position and retain tenure, pay,​
and benefits equal to or greater than length of service.​
Subd. 2. Responsibility of county officer. At least 104 days before the filing date for office under​
section 204B.09, an elected county officer must notify the county board in writing whether the officer will​
be filing for another term. If the officer indicates in writing that the officer will not file for the office and​
the county board has passed a resolution under subdivision 6, affidavits of candidacy will not be accepted​
for that office, and the office will not be placed on the ballot.​
Subd. 3. Board controls; may change as long as duties done. Upon adoption of a resolution by the​
county board of commissioners and subject to subdivisions 5 and 6, the duties of an elected official required​
by statute whose office is made appointive as authorized by this section must be discharged by the county​
board of commissioners acting through a department head appointed by the board for that purpose.​
Reorganization, reallocation, delegation, or other administrative change or transfer does not diminish,​
prohibit, or avoid the discharge of duties required by statute.​
Subd. 4. Discharge or demotion. (a) A county auditor, county treasurer, county auditor-treasurer, or​
county recorder who was elected at the most recent election for that office prior to a county board resolution​
to make the office an appointed position, and the elected official is subsequently appointed by the county​
board to the office, may not be involuntarily demoted or discharged except for incompetency or misconduct.​
(b) Prior to demoting or discharging an office holder under this subdivision, the board must notify the​
office holder in writing and state its grounds for the proposed demotion or discharge in reasonable detail.​
Within ten days after receipt of this notification, the office holder may make a written request for a hearing​
before an arbitrator and the request must be granted before final action is taken. Failure to request a hearing​
before an arbitrator during this period is considered acquiescence to the board's action. The board may​
suspend an office holder with pay pending the conclusion of the hearing and determination of the issues​
raised in the hearing after charges have been filed which constitute grounds for demotion or discharge. If​
an office holder has been charged with a felony and the underlying conduct that is the subject of the felony​
charge is grounds for a proposed discharge, the suspension pending the conclusion of the hearing and​
determination of the issues may be without pay. If a hearing under this subdivision is held, the board must​
reimburse the office holder for any salary or compensation withheld if the final decision of the arbitrator​
does not result in a penalty or discharge of the office holder.​
(c) If the office holder and the board are unable to mutually agree on an arbitrator, the board must request​
from the Bureau of Mediation Services a list of seven persons qualified to serve as an arbitrator. If the office​
holder and the board are unable to mutually agree on an arbitrator from the list provided, the parties shall​

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alternately strike names from the list until the name of one arbitrator remains. The person remaining after​
the striking procedure must be the arbitrator. If the parties are unable to agree on who shall strike the first​
name, the question must be decided by a flip of a coin. The office holder and the board must share equally​
the costs and fees of the arbitrator except as set forth in paragraph (g).​
(d) The arbitrator shall determine, by a preponderance of the evidence, whether the grounds for discharge​
or demotion exist to support the proposed discharge or demotion. A lesser penalty than demotion or discharge​
may be imposed by the arbitrator only to the extent that either party proposes such lesser penalty in the​
proceeding. In making the determination, the arbitration proceeding is governed by sections 572B.15 to​
572B.28.​
(e) An arbitration hearing conducted under this subdivision is a meeting for preliminary consideration​
of allegations or charges within the meaning of section 13D.05, subdivision 3, paragraph (a), and must be​
closed, unless the office holder requests it to be open.​
(f) The arbitrator's award is final and binding on the parties, subject to sections 572B.18 to 572B.28.​
(g) In the event the arbitrator rules not to demote or discharge the office holder, the board shall pay all​
of the costs and fees of the arbitrator and the attorney fees of the office holder.​
Subd. 5. Incumbents to complete term. The person elected at the last general election to an office​
made appointive under this section must serve in that capacity and perform the duties, functions, and​
responsibilities required by statute until the completion of the term of office to which the person was elected,​
or until a vacancy occurs in the office, whichever occurs earlier.​
Subd. 6. Publishing resolution; petition; referendum. (a) Before the adoption of the resolution to​
provide for the appointment of an office as described in subdivision 1, the county board must publish a​
proposed resolution notifying the public of its intent to consider the issue once each week, for two consecutive​
weeks, in the official publication of the county. Following publication and prior to formally adopting the​
resolution, the county board shall provide an opportunity at its next regular meeting for public comment​
relating to the issue. After the public comment opportunity, at the same meeting or a subsequent meeting,​
the county board of commissioners may adopt a resolution that provides for the appointment of the office​
or offices as permitted in this section. The resolution must be approved by at least 80 percent of the members​
of the county board. The resolution may take effect 30 days after it is adopted, or at a later date stated in the​
resolution, unless a petition is filed as provided in paragraph (b).​
(b) Except when an office is made appointive under subdivision 1, clause (3), within 30 days after the​
county board adopts the resolution, a petition requesting a referendum may be filed with the county auditor.​
The petition must be signed by at least ten percent of the registered voters of the county. The petition must​
meet the requirements of the secretary of state, as provided in section 204B.071, and any rules adopted to​
implement that section. If the petition is sufficient, the county board resolution is rescinded.​
Subd. 7. Reverting to elected offices. (a) The county board may adopt a resolution to provide for the​
election of an office that was made an appointed position under this section, but not until at least three years​
after the office was made an appointed position. The county board must publish a proposed resolution​
notifying the public of its intent to consider the issue once each week, for two consecutive weeks, in the​
official publication of the county. Following publication and before formally adopting the resolution, the​
county board must provide an opportunity at its next regular meeting for public comment relating to the​
issue. After the public comment opportunity, at the same meeting or a subsequent meeting, the county board​
of commissioners may adopt the resolution. The resolution must be approved by at least 60 percent of the​
members of the county board and is effective August 1 following adoption of the resolution.​

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(b) The question of whether an office that was made an appointed position under this section must be​
made an elected office must be placed on the ballot at the next general election if: (1) the position has been​
an appointed position for at least three years; (2) a petition signed by at least ten percent of the registered​
voters of the county is filed with the office of the county auditor by August 1 of the year in which the general​
election is held; and (3) the petition meets the requirements of the secretary of state, as provided in section​
204B.071, and any rules adopted to implement that section. If a majority of the voters of the county voting​
on the question vote in favor of making the office an elected position, the election for that office must be​
held at the next regular or special election.​
History: 1Sp2019 c 10 art 2 s 20​

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375A.10​

375A.10 OPTIONS RELATING TO CERTAIN COUNTY OFFICES.​
Subdivision 1. General. Notwithstanding the provisions of any other law to the contrary and in addition​
to the other options provided by sections 375A.01 to 375A.13, any county may adopt one or more of the​
options provided for in this section. Until the adoption of any one or more of the options herein enumerated,​
each county shall operate under the plan of county government relating to the county offices enumerated in​
this section which was in effect for that county on July 1, 1973.​
Subd. 2. Certain offices. In addition to the other options provided by sections 375A.01 to 375A.13, any​
county may institute one or more of the following options; except that a county which has adopted the​
auditor-administrator plan may not provide for the appointment of the auditor or the consolidation of the​
offices of auditor and treasurer while the auditor-administrator plan is in force:​
(a) provide for the appointment of one or more of the following offices if they have not been abolished​
by the adoption of other options: County auditor, county treasurer, sheriff, or county recorder;​
(b) provide for the office of county civil counsel;​
(c) consolidation of the offices of county auditor and treasurer.​
Subd. 3. Appointment. In any county exercising the option provided in subdivision 2, clause (a), relating​
to the offices of county auditor, county treasurer, sheriff, or county recorder, the offices shall be filled by​
appointment by the board of county commissioners unless the office is hereafter abolished or terminated as​
provided by law or pursuant to a reorganization or consolidation. The duties, functions and responsibilities​
which have been heretofore and which shall be hereafter required by statute to be performed by the elected​
officials whose offices are to be made appointive shall be vested in and performed by the board of county​
commissioners of that county through department heads appointed by the board for that purpose. In effecting​
this option, the board of county commissioners shall have the authority to initiate and direct any reorganization,​
consolidation, reallocation or delegation of such duties, functions or responsibilities for the purpose of​
promoting efficiency in county government and make such other administrative changes including abolishing​
or terminating the offices or the transfer of personnel, as are deemed necessary for this purpose without​
diminishing, prohibiting, or avoiding those specific duties required by statute to be performed by those​
officials. The officer elected to the respective office at the time of the adoption of this option shall serve as​
the head of any department created by the board of county commissioners to perform the functions formerly​
performed by the office and shall serve until the term of office expires.​
Subd. 4. County counsel; county prosecution. In any county exercising the option provided in​
subdivision 2, clause (b), the county board is authorized to establish the office of county civil counsel and​
may by resolution appoint an attorney at law to the office; provided that if a county adopts either the elected​
executive or the county manager plan, the county civil counsel shall be appointed and removed by the elected​
executive or county manager, subject to the approval of the county board. The county board shall determine​
the compensation for the county counsel. If a county counsel is appointed, the county attorney shall continue​
to exercise all duties relating to the prosecution of crimes as provided by law. The county counsel shall be​
the legal advisor to the county board and county officials involving any official act of a civil nature. The​
county counsel shall prosecute and defend all civil actions and proceedings in which the county or any officer​
is concerned in official capacity or is a party. County counsel shall perform such additional and related duties​
as may be prescribed by law and directed by the county board. The county counsel and the county attorney​
may apply for and shall receive opinions from the attorney general on matters of public importance as​
provided in section 8.07.​

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Subd. 5. Auditor-treasurer. In any county exercising the option provided in subdivision 2, clause (c),​
the office shall be known thereafter as the office of auditor-treasurer, if the office is to remain elective. If​
the board chooses to make the office of auditor-treasurer elective, and not require a referendum, it must act​
with the concurrence of at least 80 percent of its members.​
In the exercise of this option, the county board shall direct which of the offices of auditor or treasurer​
shall be terminated for the purpose of providing for the election to the single office of auditor-treasurer. The​
duties, functions and responsibilities which have been heretofore and which shall hereafter be required by​
statute to be performed by the county auditor and the county treasurer shall be vested in and performed by​
the auditor-treasurer without diminishing, prohibiting or avoiding those specific duties required by statute​
to be performed by the county auditor and the county treasurer.​
Nothing in this subdivision shall preclude the county from exercising the option to make the combined​
office of auditor-treasurer appointive as if it had been specifically enumerated in subdivision 2. If the​
combined office is to be appointive, a referendum under section 375A.12 shall be necessary, except as​
provided by section 375A.1205.​
If the combined office is to be elective, a referendum under section 375A.12 shall be necessary if:​
(a) the county board requires a referendum; or​
(b) a referendum is required by a petition of a number of voters equal to ten percent of those voting in​
the county at the last general election that is received by the county auditor within 30 days after the second​
publication of the board resolution that orders the combination.​
The persons last elected to the positions of auditor and treasurer before adoption of the resolution shall​
serve in those offices and perform the duties of those offices until the completion of the terms to which they​
were elected.​
Subd. 6. Oaths, bonds. When any of the offices referred to in this section are combined or consolidated,​
the person filling the combined office shall take the oath of each office and shall give the bond required by​
the county board provided that if one of the offices combined is the office of county treasurer, the bond shall​
be in an amount not less than that required of a county treasurer in that county.​
History: 1973 c 542 s 10; 1976 c 181 s 2; 1986 c 444; 1993 c 75 s 1; 1Sp2019 c 10 art 2 s 18​

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