On the agenda: Olivette meeting — data center (May 12)

Olivette City Council Meeting

May 12, 2026
7:00 PM
Meeting Via Zoom and In- Person

Click Here for Zoom Link
Council Chambers
Olivette City Center
1140 Dielman Road
Olivette, MO 63132
1. Roll Call
2. Communications
3. City Manager's Report
4. City Council Liaison Reports
5. Hearing From Citizens
People may speak in- person, via Zoom, or through written comments submitted via
email ([email protected]) prior to 5pm the day of the meeting. The
“Hearing from Citizens” section is designed for the Council to receive feedback, rather
than for direct dialogue.
6. Bill #3062 - An Ordinance Approving An Intergovernmental Agreement With The City Of
Clayton For A Fire Authority Feasibility Study - First Reading
Documents:
COVER AGENDA BILL 3062 FIRE STUDY IGA.PDF
BILL NO 3062 FIRE STUDY IGA.PDF
FIRE AUTHORITY STUDY IGA FINAL EXHIBIT A.PDF
FIRE AUTHORITY SCOPE DRAFTV3.PDF
7. Hearing From Citizens (Part 2)
8. Review And Acceptance Of Minutes
Acceptance of meeting minutes.

Documents:
COUNCIL MINUTES 2026-04-28.PDF
9. City Attorney's Report
10. Adjournment

AGENDA ITEMS WILL NOT NECESSARILY BE DISCUSSED IN ORDER. IF YOU HAVE ANY

9. City Attorney's Report
10. Adjournment

AGENDA ITEMS WILL NOT NECESSARILY BE DISCUSSED IN ORDER. IF YOU HAVE ANY
QUESTIONS, PLEASE CALL CITY HALL AT (314) 993-0444
Individuals wishing to speak at the meeting may do so either in-person at the City Center or via
Zoom. Persons will be called upon to speak during Hearing from Citizens and during Public
Hearings.
Public comments may also be emailed to [email protected], no later than 5:00
p.m. on the day of the meeting.
Please note that the City Council may adjourn to closed session pursuant to the Revised Statutes
of the State of Missouri to discuss legal, confidential or privileged attorney-client matters pursuant
to Section 610.021(1), real estate matters pursuant to Section 610.021(2), personnel matters
pursuant to 610.021(3), audit matters pursuant to Section 610.021(17), or for any other reason
allowed by Missouri law.
Posted this day, May 8, 2026
Jennifer Yackley, City Manager

CITY COUNCIL AGENDA SUBMISSION
May 12, 2026
Agenda Item:
BILL NO. 3062: AN ORDINANCE APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH THE CITY OF CLAYTON FOR A FIRE AUTHORITY FEASIBILITY
STUDY

Description:
Several cities in St. Louis County with municipal fire departments would like to commission a
feasibility study for the creation of a consolidation fire authority. The proposed study would
evaluate revenues and expenses, staffing and operations, equipment and capital purchasing
schedules, as well as benefits. The cost of the study will be shared equally among the
participating cities and to date five cities (Clayton, Richmond Heights, Maplewood, Webster
Groves, and Shrewsbury) have committed to participating in the study. A Steering Committee
will also be established with representation spread amongst the participants.
Recommended Action:
First Reading

Attachments:
Bill No. 3062
Exhibit A-Intergovernmental Agreement
DRAFT RFP

Funding Request:
$20,000

Submitted by:

Jennifer Yackley
City Manager

1

Bill NO. 3062

ORDINANCE NO. _________

AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY
OF CLAYTON FOR A FIRE AUTHORITY FEASIBILITY STUDY
WHEREAS, several cities in St. Louis County wish to study the feasibility of providing
fire and emergency medical services through a consolidated fire authority; and
WHEREAS, the City of Clayton has agreed to (a) be responsible for initiating the study
process; and (b) administer the consultant selection and contacting process; and (c) manage
the study process with the help of a Steering Committee, and (d) disseminate the resulting
information and study results/reports to all Participating Cities; and
WHEREAS, we believe it is in the best interest of our community to participate in such a
fire authority feasibility study and have the benefit of study results; and
WHEREAS, the provision of fire prevention and suppression and emergency medical
services is within the scope of the powers of both parties to this Agreement and both parties are
authorized by Sec. 70.210, et seq., RSMo., to contract for planning for public improvements or
facilities and common services within the scope of the contracting parties;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
OLIVETTE MISSOURI AS FOLLOWS:
Section 1.
The City Manager is hereby authorized to enter into a Fire Authority Feasibility
Study Cost Participation Agreement with the City of Clayton, Missouri, in substantial conformity
with the terms shown on Exhibit A attached hereto and incorporated herein by this reference as
if set out here in full, together with such document changes as shall be approved by the officers
of the City executing same which are consistent with the provisions and intent of this legislation
and necessary, desirable, convenient or proper in order to carry out the matters herein
authorized. The appropriate City officials are hereby authorized to execute the Agreement and
such additional documents and take any and all actions necessary, desirable, convenient or
prudent in order to carry out the intent of this legislation.
Section 2.
This Ordinance shall be in full force and effect from and after its passage and
approval by the Mayor.
PASSED AND APPROVED THIS ______ DAY OF MAY 2026

_______________________________
Bryan Lewis
Mayor

ATTEST:
___________________________
Jennifer Conrad
Deputy City Clerk

Fire Authority Feasibility Study
Cost Participation Agreement
This agreement made and entered into this ___ day of May 2026, by and between
the City of Clayton, Missouri ("Clayton"), and the City of Olivette, (“Participating
City”).
WHEREAS, several cities in St. Louis County wish to study the feasibility of
providing fire and emergency medical services through a consolidated fire authority
(“Participating Cities”); and
WHEREAS, Clayton has agreed to be one of the Participating Cities and (a) be
responsible for initiating the study process; and (b) administering the consultant
selection and contacting process; and (c) managing the study process with the
Steering Committee, and (d) disseminating the resulting information and study
results/reports to all Participating Cities as hereinafter provided; and
WHEREAS, the Participating City wishes to participate in such a fire authority
feasibility study and have the benefit of study results; and
WHEREAS, the provision of fire prevention and suppression and emergency medical
services is within the scope of the powers of both Clayton and Participating City,
and Clayton and Participating City are authorized by Sec. 70.210, et seq., RSMo., to
contract for planning for public improvements or facilities and common services
within the scope of the contracting parties;
NOW, THEREFORE, for and in consideration of the opportunity for Participating City
to participate in the feasibility study and share access to the results thereof, and
the mutual covenants and promises hereinafter set forth and the sums of money to
be paid as hereinafter provided, the adequacy and sufficiency of which
consideration is hereby acknowledged by both parties, Clayton and Participating
City agree as follows:
1. Clayton will issue a Request for Proposals (RFP) substantially in the form of
Exhibit A attached hereto and incorporated herein by this reference, to solicit
independent and qualified consultant(s) to perform a feasibility study for a
consolidated fire authority serving participating political subdivisions in St. Louis
County.
2. A Steering Committee shall be established to select the consulting firm(s), and
oversee the study process, and assist in collecting and organizing relevant
information and data. The Steering Committee will be comprised of ten (10)
members, made up of the following stakeholders:
1. Two (2) Elected Officials selected by the chief elected officials of
Participating Cities
2. Two (2) IAFF representatives selected by IAFF Local 2662
3. Two (2) City Managers/City Administrators selected by the city
managers/administrators of Participating Cities
4. Two (2) fire chiefs of Participating Cities selected by the fire chiefs of
Participating Cities

Page 1 of 3

Fire Authority Feasibility Study
Cost Participation Agreement
5. Two (2) Finance Directors selected by the finance directors of
participating Cities
No one Participating City shall have more than one (1) representative on the
Steering Committee unless there are fewer than eight (8) Participating Cities.
3. Clayton will serve as contracting party with the consulting firm(s) selected by
the Steering Committee and pay to the selected consultant(s) agreed fees and
expenses associated with the feasibility study on behalf of the Participating
Cities.
4. Participating City agrees to reimburse Clayton for a proportionate share of any
and all fees and expenses paid by Clayton (“Total Cost”) on behalf of the
Participating Cities within forty-five (45) days of receipt of invoice for same.
Each Participating City’s share of the cost shall be determined by dividing the
Total Cost by the total number of Participating Cities; providing, however, that
no Participating City’s share of Total Cost shall exceed Forty Thousand Dollars
($40,000) unless the chief executive officer of that Participating City agrees in
writing on behalf of that Participating City to payment of a higher amount.
5. Participating City agrees to cooperate with the consulting firm(s), provide any
requested information and data in a thorough and timely manner and allow the
Steering Committee or its member and consulting firm(s) and representative
access to facilities and records of Participating City for purposes of the study
process.
6. Participating City will have access to all reports and deliverables provided by the
consulting firm(s) on an equal basis with all other Participating Cities.
7. This Agreement may not be further amended except by written amendment
authorized as provided by law.
8. This Cost Participation Agreement shall be effective June 1, 2026, and shall
continue in effect until the feasibility study referenced herein is concluded,
unless earlier terminated or renegotiated by the parties.
9. Either party may terminate this Agreement, with or without cause and for its
own convenience, upon 120 days written notice to the other party. In the event
this Agreement is terminated, Participating City shall pay all costs related to the
services performed under this Agreement up through the effective date of the
termination.
10. Authorization. Prior to execution of this Agreement, each participating
municipality shall deliver to the other a certified copy of legislation authorizing
the execution of this Agreement.

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Fire Authority Feasibility Study
Cost Participation Agreement
IN WITNESS WHEREOF, the undersigned have set their signatures on the respective
dates set forth below. This document may be signed in duplicate originals.
CITY OF CLAYTON, MISSOURI

Attest:

By: ___________________________
_________________________ Date: ____________________
City Clerk

CITY OF OLIVETTE, MISSOURI

Attest:

By: ___________________________
_________________________ Date: ____________________
City Clerk

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Introduction & Background
A partnership of the IAFF Local 2665 and the Missouri Cities of Clayton, XXX, XXX,
XXX, and XXX (Partnership) is requesting proposals from qualified vendors to provide
an assessment of existing Fire/EMS services provided in participating cities and the
feasibility of the creation of a user-fee based consolidated fire authority (department).
The partnership seeks to understand the staffing and resources required to maintain
current levels of service through a consolidated fire authority, and the cost associated
with the provision of those services. The feasibility assessment should be based on a
projected effective date January 1, 2028.
Scope of Services
The selected vendor will be responsible for the preparation of an analysis to determine
the current individual and combined revenues and expenses related to fire/EMS service
in the participating cities and establish the estimated costs to operate a consolidated
fire/EMS authority providing the same level of service to member communities. It should
be assumed that existing facilities, equipment, and personnel would be transferred to a
consolidated authority upon establishment. The study should not anticipate any
immediate reductions in staffing levels but should include recommended staff reductions
through natural attrition (retirements, etc.) over time.
The study should include the following information related to current Fire/EMS
operations in the participating communities:






Standards of Cover
o Staffing Levels
o Command Structure
o Call volume at existing stations
o Existing Assets (with anticipated useful life)
 Fleet (apparatus and staff vehicles)
 Critical equipment (SCBAs, turnout gear, specialty tools)
 Facility locations and current condition
Revenue
o Revenue budgeted in each city (FY26)
o Revenue sources for each city (FY26)
 Grants
 Fire Sales Tax
 General Revenue
 Ambulance billing
 Other sources
Expenditure
o Operating expenses for each city (FY26)
 Future obligations for personnel expenses in existing CBA/MOU
 Administrative costs
 Contractual service costs
 Cost of goods and supplies
o Capital expenses for each city (FY26)
 Five-Year Capital Improvement Plan
 Revolving and Equipment Replacement Funds



o Fire/EMS related outstanding debt obligations
Benefits
o Comparison of pension benefit level and administration for each city
o Pension contributions for each city (FY26)
o Employee pension contributions for each city
o List of benefits for each city, including specialty benefits (critical illness pool,
etc.)

The final report should include the following information:











Evaluation of existing services and associated revenue/expenditures in consolidated
service area
Sustainability of current model
Potential cost savings of standardized fleet, consolidation of reserve apparatus and
vehicle, and fire apparatus maintenance
Recommended capital purchases/sales to align capital equipment and facilities with
standards of cover
Recommendations for member city transition to a fire authority pension.
Evaluation of call volume and recommended adjustments to balance call volume
across the existing stations to ensure that the closest appropriate resource is
dispatched—based on geography and response efficiency rather than jurisdictional
boundaries.
Estimated expenses to operate and supply consolidated fire/EMS services
o Include alternatives related to staffing and benefit levels
Total estimated costs and user-fee scenarios for member cities

Proposal Requirements
All proposals must include the following sections:
 Cover Letter
 Company Background & Qualifications
 Relevant Project Experience (especially with municipalities or public pension
systems)
 Analysis Plan and Timeline
 Pricing (Breakdown of software, implementation, licensing, maintenance)
 References (3 minimum, preferably public sector)
Timeline (Subject to Change)
Milestone
RFP Issued
Questions Due
Answers Published
Proposals Due
Vendor Interviews (if needed)
Contract Start

Date
TBD
TBD
TBD
TBD
TBD
TBD

Evaluation Criteria
Proposals will be evaluated based on the following:
 Functionality and responsiveness to scope (30%)
 Vendor qualifications and experience (25%)
 Cost effectiveness and value (20%)
 Implementation plan and timeline (15%)
 Client references and satisfaction (10%)
Submission Instructions
Submit one (1) electronic copy (PDF) and 5 hard copies to:
XXX
XXX
XXX
XXX
Proposals must be received no later than 5 pm on XXXXX, 2026. Late proposals will
not be considered.
Questions & Clarifications
Submit all questions in writing to XXX at XXX.XXX by XXXXX, 2026. Answers will be
distributed to all interested vendors.
Terms & Conditions
The Partnership reserves the right to reject any or all proposals.
This RFP does not commit the Partnership to award a contract or pay any costs incurred
in the preparation of a proposal.
Final award is contingent upon approval and contract negotiation.

CITY OF OLIVETTE
April 28, 2026
The Olivette City Council met on April 28, 2026 at 7:00 PM via videoconferencing, livestreaming
and in person at the Olivette City Center, 1140 Dielman Road, Olivette, MO 63132. Mayor Clark
called the meeting to order.
Item #1 – Roll Call
On roll call, the following persons were present: Mayor Sidney Clark, Chairman Pro-tem Maxine
Weil, Council Member Mike Solomonov, Council Member Kate Pichon-Hellmann, and Council
Member Bryan Lewis.
Also, in attendance were City Manager Jennifer Yackley, Director of Finance Darren Mann,
Director of Planning and Community Development Carlos Trejo, Director of Parks and Recreation
Beverly Tucker Knight, Fire Chief Steve Carman, City Attorney Stephanie Karr, and Deputy City
Clerk Jennifer Conrad
Item #2 – Communications
Mayor Clark introduced and swore in new firefighter/paramedics Jason Brinker, Jason Kuhn, and
Emma Smith.
Mayor Clark presented the Planning and Community Development Department with the Building
Safety Month proclamation.
Item #3 – City Manager’s Report
City Manager Jennifer Yackley updated the Council on the following:
UPCOMING EVENTS
• Party in the Park – 5/8 – 5-8 p.m. – Stacy Park
• Heroes for Hounds – 5/9 – 10 a.m. – 2 p.m. – Five Oaks on Warson
• Camp Five Oaks – Begins 6/8 – Registration now open
• American Red Cross Blood Drive – 5/28 – 1-5 p.m. – City Center
NEWS AROUND TOWN
• Apply online for open Commission seats. Applications are open through mid-June
• Sign up online for the This Week in Olivette newsletter.
UPCOMING MEETINGS
• Council Work Session – 5/5 – 7 p.m. – City Center
• Pension Board – 5/7 – 5 p.m. – City Center
• Planning and Community Design Commission – 5/7 – 7 p.m. – City Center
• City Council Meeting – 5/12 – 7 p.m. – City Center
Item #4 – Staff Reports
Ms. Yackley reviewed highlights from Staff Reports, including:
• Fire - training new firefighters.
• Parks – prescribed burn at Warson Park, baseball in full swing, and new yoga offerings.
• Planning – interior demo at the Mercy Ambulatory Pharmacy, plans under review for the
Rick’s Ace Hardware.
• Police – Annual Police Officers Memorial Breakfast and Special Olympics volleyball.
• Public Works – milling and paving on Downey Lane, new curbing and gutters on Glenmary,
and repaving the back lot at Public Works.

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Item #5 – Monthly Financial Report – March 2026
Director of Finance Darren Mann presented the financial report for July 1, 2025 – March 31,
2026. General fund revenues are above expectations, and expenditures are below for a net
favorable variance.
Item #6 – Quarterly Investment Report – 2026 Q1
Mr. Mann presented the first quarter investment report.
Item #7 – City Council Liaison Reports
Council Member Solomonov had no report.
Council Member Pichon-Hellmann had no report.
Council Member Lewis had no report.
Chairman Pro-tem Weil stated that she attended her final Parks and Recreation Commission
meeting. Peyton reported on facility rentals. She also attended the Olivette Housing Authority
meeting.
Mayor Clark stated that he attended the Police Officer’s Prayer Breakfast.
Item #8 – Hearing from Citizens
Wilihemena Shackleford of 9656 Huron Drive asked about data centers. Is one being considered
for Olivette? She also spoke about noise issues with AZZ Galvanizing and asked the Council to
support the neighborhood.
Ms. Yackley stated that the regulations recently approved regarding data centers were in
advance of any approaching the City. She explained the process if a petition came in for one.
Former City Manager Barb Sondag spoke via Zoom in celebration of Chairman Pro-tem Weil’s
time on the City Council.
Item #9 – Request for Approval to Purchase Two Sets of Structural Firefighting Gear
Fire Chief Steve Carman presented the request to purchase two new sets of structural firefighting
gear.
A motion was made by Council Member Lewis to authorize the City of Olivette Fire Department
to purchase two sets of structural firefighting gear from Sentinel Emergency Solutions, cost not
to exceed $11,000. The motion was seconded by Chairman Pro-tem Weil.
POLL OF THE COUNCIL:
Council Member Lewis
Council Member Pichon-Hellmann
Council Member Solomonov
Chairman Pro-tem Weil
Mayor Clark

Yea
Yea
Yea
Yea
Yea

Item #10 – Request for Approval to Purchase a Powered Stair Chair
Chief Carman presented the request to purchase a powered stair chair for the Fire Department.

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A motion was made by Council Member Solomonov to authorize the City of Olivette Fire
Department to purchase a powered stair chair not to exceed $20,000. The motion was seconded
by Council Member Pichon-Hellmann.
POLL OF THE COUNCIL:
Council Member Lewis
Council Member Pichon-Hellmann
Council Member Solomonov
Chairman Pro-tem Weil
Mayor Clark

Yea
Yea
Yea
Yea
Yea

Motion passed.
Item #11 – Council Reorganization 2026-2027
A. Certification of the April 7, 2026 Election Results
Deputy City Clerk Jennifer Conrad read the certified election results for the April 7, 2026 election.
Chairman Pro-tem Weil made a motion to accept the certification of the April 7, 2026 election
results from the St. Louis County Board of Election Commissioners. Motion seconded by Council
Member Lewis.
POLL OF THE COUNCIL:
Council Member Lewis
Council Member Pichon-Hellmann
Council Member Solomonov
Chairman Pro-tem Weil
Mayor Clark

Yea
Yea
Yea
Yea
Yea

Motion passed.
B. Swearing in of Elected Official
Mayor Clark asked Ms. Conrad to swear in the elected Council Members, Rob Jurgiel and Mike
Solomonov. Deputy City Clerk Conrad swore in Rob Jurgiel and Mike Solomonov as Council
Members.
C. Election and Swearing in of Mayor for 2026-2027
Mayor Clark asked for nominations for Mayor.
Council Member Pichon-Hellmann nominated Bryan Lewis for Mayor.
POLL OF THE COUNCIL:
Council Member Jurgiel
Council Member Lewis
Council Member Pichon-Hellmann
Council Member Solomonov
Mayor Clark

Yea
Yea
Yea
Yea
Yea

Motion passed.
Deputy City Clerk Conrad announced Bryan Lewis as the new mayor.

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Ms. Conrad swore in Bryan Lewis as mayor.
D. Election and Swearing in of Chairman Pro-tem for 2026-2027
Mayor Lewis asked for nominations for Chairman Pro-tem.
Council Member Solomonov nominated Kate Pichon-Hellmann for Chairman Pro-tem.
Mayor Lewis called for the vote.
POLL OF THE COUNCIL:
Council Member Jurgiel
Council Member Pichon-Hellmann
Council Member Solomonov
Council Member Clark
Mayor Bryan Lewis

Yea
Yea
Yea
Yea
Yea

Motion passed.
Deputy City Clerk Conrad announced Kate Pichon-Hellmann as the Chairman Pro-tem.
Deputy City Clerk Conrad swore in Kate Pichon-Hellmann as the Chairman Pro-tem.
E. Recognition of Outgoing Chairman Pro-tem Maxine Weil
The Mayor and Council read a proclamation and gave remarks honoring outgoing Chairman Protem Maxine Weil.
F. Recognition of Outgoing Mayor – Sidney Clark
Mayor Lewis presented Council Member Clark with a gift to thank him for his term as Mayor.
G. Election of City Treasurer
Mayor Lewis called for a motion to appoint Mike Ferguson as the City Treasurer.
Chairman Pro-tem Pichon-Hellmann made a motion to appoint Mike Ferguson as the City
Treasurer. Motion seconded by Council Member Clark.
POLL OF THE COUNCIL:
Council Member Jurgiel
Council Member Solomonov
Council Member Clark
Chairman Pro-tem Pichon-Hellmann
Mayor Lewis

Yea
Yea
Yea
Yea
Yea

Motion passed.
H. Council Liaison Appointments
Mayor Lewis announced the Council liaisons to Boards and Commissions.
Parks and Recreation Commission – Council Member Jurgiel
Planning and Community Design Commission – Chairman Pro-tem Pichon-Hellmann
Zoning Board of Adjustment – Council Member Clark
Economic Development Commission – Council Member Solomonov
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Board of Trustees for Retirement Plan for Salaried Employees – Mayor Lewis
Housing Authority – Mayor Lewis
I. Designating Official Newspaper
Mayor Lewis asked for a motion to name the Countian as the official newspaper for the City of
Olivette.
Council Member Clark made a motion to name the Countian as the official newspaper for the
City of Olivette. Motion seconded by Council Member Solomonov.
POLL OF THE COUNCIL:
Council Member Jurgiel
Council Member Solomonov
Council Member Clark
Chairman Pro-tem Pichon-Hellmann
Mayor Lewis

Yea
Yea
Yea
Yea
Yea

Motion passed.
Item #12 – Hearing from Citizens (Part 2)
There were no remarks from citizens.
Item #13 - Review and Acceptance of Minutes
Mayor Lewis asked if there were any corrections to be made to the Council meeting minutes
from April 14, 2026 or Work Session minutes from April 21, 2026 Council Member Solomonov
made a motion to accept the Council meeting minutes from April 14, 2026 and the Work Session
minutes from April 21, 2026. Motion seconded by Council Member Clark.
POLL OF THE COUNCIL:
Council Member Jurgiel
Council Member Solomonov
Council Member Clark
Chairman Pro-tem Pichon-Hellmann
Mayor Lewis

Yea
Yea
Yea
Yea
Yea

Motion passed.
Item #14 - City Attorney’s Report
City Attorney Stephanie Karr stated that she had no report.
Item #15 – Adjournment
Being no further business, Mayor Lewis adjourned the meeting at approximately 8:18 PM.
Bryan Lewis, Mayor
ATTEST:
Jennifer Conrad
Deputy City Clerk

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