On the agenda: Sidney City Council- 9/21/26 — data center (Sep 21)

City Council Regular Meeting
September 21, 2026 6:30 PM
115 2nd Street SE |Sidney, MT 59270
City Council meetings are held in a hybrid format, allowing both in-person and Zoom participation.
Councilmembers will attend in person unless remote attendance is necessary. Consistent with the Montana
Constitution’s Right of Participation and Right to Know, the City is committed to open and accessible meetings.
Public participation via Zoom or phone is available using the information below:
Zoom Link:
https://us06web.zoom.us/j/7130805898?pwd=tJpmtgBdGbsjBXS0EAU50ANb4u7h3l.1&omn=83460673662
Call: 1-346-248-7799 Meeting ID: 713 080 5898 Passcode: 4332809
1.

Call to Order

2.

Pledge of Allegiance

3.

Aldermen Present

4.

Correction or Approval of Minutes
a.

5.

September 9th, 2026 Regular Meeting Minutes

Public Comment/ Visitors
Your opportunity for the public to address the Council on items not included on the agenda, no action
will be taken during this time.
a.

TBID: Proposed FY26-27 Budget and Work Plan

b.

Sidney Public Schools: Homecoming Parade Temporary Street Closure

6.

Public Hearing

7.

Appointments/ Proclamations

8.

Mayor Norby

9.

City Council Comments

City Council Regular Meeting September 21, 2026

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10. Committee Meeting Work
Budget and Finance – Chairman Christensen – DiFonzo, Buxbaum, Skinner Public Works – Chairman
DiFonzo – Larson, Christensen, Harris Public Safety – Chairman Buxbaum – Rasmussen, Kauffman, Creek
a.

Public Works Committee: Update and Report

b.

Public Works Committee: Moose Park Turf

c.

Public Works Committee: Parks Master Plan Statistically Valid Survey

11. Chief Administrative Officer Update/ Report
a.

August-September 2026 CAO Report

12. Department Head Comments/ Reports
13. Unfinished Business
a.

Ordinance 606-Updating Solicitiors License Code (Final Reading)

b.

Ordinance 607-Updating Alcohol in Public Places Code (Final Reading)

c.

Ordinance 608-Updating Water Hook Up Fees (Final Reading)

d.

Ordinance 609-Updating Sewer Hook Up Fees (Final Reading)

e.

Christensen Variance Request (tabled 9/8/26)

14. New Business
a.

Resolution No. 3988-Adopting the City of Sidney Emergency Operations Plan

b.

Morrison Maierle Sidney Meadows Amendment 4-Increase $4,000

c.

Luinstra Lot Aggregation of Lots 7A, Block 2 Wilkinson Sub Phase 1 and Lots 1 and 2, Block 6,
Wilkinson Sub Phase 2

15. Consent Agenda
a.

Claims to be approved: $181,611.28
Intermediary Claims: none

b.

Building Permits to be approved: City 2027-021 and 2027-022 and County 2027-010 to 2027-012

16. Adjournment

City Council Regular Meeting September 21, 2026

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Meeting Guidelines
• We ask that all participants be respectful and courteous.
• Please direct comments to the Council as a whole.
• When speaking, please state your name for the record.
• Be mindful of others by keeping comments concise and avoiding repetition.
• The presiding officer may guide speaking time to help the meeting run smoothly.
• Disruptive behavior may result in removal from the meeting.

City Council Regular Meeting September 21, 2026

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City of Sidney, MT
City Council Regular Meeting
September 8, 2026 6:30 PM
115 2nd Street SE |Sidney, MT 59270

1.

Call to Order
Mayor Norby called the regular meeting of the Sidney City Council to order at 6:30pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was stated by all present.

3.

Aldermen Present
Alderwoman Christensen, Alderwoman Larson, Alderwoman Buxbaum, Alderwoman
Rasmussen, Alderman Kauffman, Alderman DiFonzo

4.

5.

Correction or Approval of Minutes

a.

August 17th, 2026 Regular Meeting Minutes
A motion was made by Alderwoman Christensen to approve the August 17, 2026
Regular City Council Meeting Minutes, and seconded by Alderwoman Larson. The
motion carried unanimously.

b.

August 31st, 2026 Special Meeting Minutes
A motion was made by Alderwoman Buxbaum to approve the August 31, 2026 Special
City Council Meeting Minutes, and seconded by Alderwoman Rasmussen. The motion
carried unanimously.

Public Comment/ Visitors
Your opportunity for the public to address the Council on items not included on the agenda,
no action will be taken during this time.
Shannon Wicks (SACCA), Ty Schepens (SHS), Ethan King (SHS), Terren Bright (SHS), Zayda
Wesley (SHS), Gradin Sukut (SHS), Brody Keysor (SHS), Isa Doty (SHS), Eva Houchen (SHS),
Hayden Miller (SHS), Lola Schillinger (SHS), Jody Wells (The Roundup)
a.

Sidney Chamber of Commerce: Downtown Boo Bash October 31st, 2026
Shannon Wicks, Executive Director of the Sidney Area Chamber of Commerce,

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requested closure of East and West Main Street adjacent to Central Avenue for the
Downtown Boo Bash. The event will expand from the previous year's footprint to
accommodate additional vendors and participating downtown businesses. Setup will
begin at 2:00 p.m., with the event scheduled from 3:00 p.m. to 5:00 p.m., followed
teardown. The required application had been submitted and reviewed.
A motion was made by Alderwoman Rasmussen to approve the requested road
closures and seconded by Alderwoman Christensen. The motion carried unanimously.
b.

Thor Fulgham-Special Event Request for Football Cannon at SHS Football Games
Representatives requested authorization to use a ceremonial touchdown cannon in
conjunction with Sidney High School home football games. The cannon will be located
on identified private property near the football field and operated by an experienced
individual. Representatives stated that surrounding property owners had been
contacted regarding its use. Interim CAO Chamberlin reported that the matter had
been reviewed with City Attorney Kalil. The cannon is not considered a firearm for
purposes of the applicable restrictions, and the City has authority to approve its
discharge within City limits.
A motion was made by Alderwoman Rasmussen to approve the ceremonial discharge
of a blank-firing cannon from the identified private property in conjunction with Sidney
High School home football games, beginning no earlier than 30 minutes before the
scheduled game and ending no later than 30 minutes following the conclusion of the
game, provided no projectile is discharged, Sidney Police Department dispatch is
notified prior to use, and the property owner and cannon operator remain responsible
for compliance with applicable federal, state, and local laws and for the safe operation,
handling, and storage of the cannon and associated materials, and seconded by
Alderwoman Christensen. The motion carried unanimously.
Council clarified that the group should return annually for authorization and continue
coordinating with the Sidney Police Department.

6.

Public Hearing

7.

Appointments/ Proclamations

a.

Appoint Impact Fee Committee:
Development Community: Garth Kallevig
Certified Public Accountant: Amy Bieber
Council Member: Frank DiFonzo (Chair of Public Works Committee)
Public Works Director: Jeff Hintz
Mayor: Rick Norby

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Interim CAO Chamberlin provided an update on the City's impact fee study and
reported that the final report is being prepared. Once completed, updated impact fees
will be presented to Council by resolution.
Pursuant to the City's existing resolution, the Impact Fee Advisory Committee must
include a certified public accountant, a representative of the development community,
a City Council member, the Public Works Director, and the Mayor.
Staff recommended appointing Amy Bieber as the certified public accountant
representative, Garth Kallevig as the development community representative, and the
Chair of the Public Works Committee as the Council representative, allowing the
appointment to rotate with the committee chair. Alderman DiFonzo currently serves
as Public Works Committee Chair. The Committee will review impact fee assessments
and expenditures to ensure fees are assessed and utilized appropriately.
A motion was made by Alderwoman Christensen to approve the Impact Fee Advisory
Committee appointments as presented, and seconded by Alderwoman Rasmussen.
The motion carried unanimously.
8.

Mayor Norby
Mayor Norby had no additional items for Council action.

9.

City Council Comments
Alderwoman Buxbaum thanked the Public Works garbage personnel for working on Sunday
following the Labor Day holiday to complete garbage collection.

10. Committee Meeting Work
Budget and Finance – Chairman Christensen – DiFonzo, Buxbaum, Skinner Public Works –
Chairman DiFonzo – Larson, Christensen, Harris Public Safety – Chairman Buxbaum –
Rasmussen, Kauffman, Creek

a.

Public Safety Committee: Update and ReportCouncil received an update from the
August 25, 2026 Public Safety Committee meeting. The Committee reviewed monthly
departmental reports and received an update regarding nuisance enforcement.
Compliance efforts have resulted in approximately 48 properties being abated without
City assistance for mowing or uncontrolled weeds during the season.
Central Avenue Intersection
Chief Kraft provided an update regarding discussions with the Montana Department of
Transportation concerning pedestrian and traffic safety near the Central Avenue
intersection by Gem City.
MDT traffic engineers reviewed suggestions previously discussed by the Committee. A
proposed traffic mirror was not recommended because of potential glare and other
safety concerns. A leading pedestrian interval was also reviewed but was not
recommended as a short-term solution due to costs and other considerations.

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MDT provided additional potential alternatives, which will continue to be reviewed
through the Public Safety Committee.

b.

Public Safety Committee: Eastern Montana Drug Task Force Memorandum of
Understanding 2026
Chief Kraft presented the Eastern Montana Drug Task Force Memorandum of
Understanding for the upcoming fiscal year. The agreement is substantially similar to
previous agreements used before the City assigned a dedicated task force officer. The
City's annual financial contribution will return to the lower amount associated with
participation without a dedicated officer.
A motion was made by Alderwoman Rasmussen to approve the Eastern Montana Drug
Task Force Memorandum of Understanding and seconded by Alderwoman
Buxbaum.The Motion carried unanimously.

c.

Public Safety Committee: Emergency Operations Plan (Approval via Resolution at
9/21/26 Council Meeting)
The Committee previously reviewed the proposed City Emergency Operations Plan,
which is closely modeled after the Richland County Emergency Operations Plan while
being tailored to the City's organizational structure and needs. Interim CAO
Chamberlin reported that she and Mayor Norby subsequently met with Richland
County Disaster and Emergency Services Coordinator Brandon Roth. Roth is reviewing
the proposed plan and identified only minor revisions. He intends to attend an
upcoming Council meeting to answer questions prior to formal adoption.
Roth also agreed to assist with future reviews of the City's plan in conjunction with the
County's review process, reducing duplication among local emergency response
agencies.
Formal adoption was tabled until a future meeting, when the associated resolution
and final plan will be presented.

11. Chief Administrative Officer Update/ Report
Interim CAO Chamberlin deferred to the extensive agenda items as her report for the
evening.
12. Department Head Comments/ Reports

a.

Notice to bid-Engineering for MT TA Project (22nd Ave Bike/Walking Path Extension)
PWD Hintz reported that the City has begun the engineering procurement process for
the Montana Transportation Alternatives project involving the 22nd Avenue
bike/walking path extension. The required agreements have been received and
advertisements seeking proposals from interested engineering consulting firms have
been placed.

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Proposals will be reviewed following the submission deadline.
13. Unfinished Business
There was no unfinished business.
14. New Business

a.

Ownby Variance Request
PWD Hintz presented the Ownby variance request regarding fence height and
relocation. The Board of Adjustments reviewed the request and recommended
approval.
A motion was made by Alderwoman Christensen to approve the Ownby variance
request and seconded by Alderman Kauffman. The motion carried unanimously.

b.

Christensen Variance Request
PWD Hintz presented a variance request regarding the height of a new detached
garage. Interim CAO Chamberlin advised that three of the five variance matters
currently being processed by the City involve accessory building height. Because of the
frequency of these requests, staff intends to evaluate whether the City's zoning
regulations governing accessory building height should be amended. The garage
project can continue while the matter is being considered, and tabling the variance will
not delay construction. Council agreed that the variance should not be decided before
determining whether a broader zoning amendment is appropriate.
A motion was made by Alderwoman Buxbaum to table the Christensen variance
request until next meeting and seconded by Alderwoman Christensen. The motion
carried unanimously.

c.

Continental Resources Pole Height Variance
PWD Hintz presented Continental Resources' request for a height variance for a
proposed flagpole at its property on 34th Avenue. The Board of Adjustments reviewed
the request and recommended approval.
A motion was made by Alderwoman Buxbaum to approve the Continental Resources
flagpole height variance, and seconded by Alderwoman Rasmussen. The motion
carried unanimously.

d.

Police Department Axon Updated Contract
Chief Kraft presented a proposed update to the Police Department's Axon contract.
The City is entering the third year of its existing five-year agreement covering bodyworn cameras, in-car cameras, Tasers, digital evidence storage, and related services.
The existing agreement provides five terabytes of cloud storage, most of which has
been utilized during the first three years. The proposed agreement would consolidate
four existing contracts, provide unlimited digital evidence storage, update equipment
and software, and establish a new five-year term.
Axon will prorate the first year to remain within the amount budgeted for the current
fiscal year. The remaining years are expected to cost approximately $10,000 more

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annually than the City's current costs. The agreement will also lock in current pricing
for the contract term. Chief Kraft emphasized the need for additional evidence storage
and the operational benefits of consolidating the City's Axon services.
A motion was made by Alderwoman Rasmussen to approve the updated Axon contract
and seconded by Alderwoman Larson. With Alderman DiFonzo voting present, the
motion carried.
e.

Triple Tree/Peaks Planning MSA Task Order #1-Police Department Capital Planning and
Equipment Rotation Schedule
Interim CAO Chamberlin presented a task order with the City's planning consultants to
develop a Police Department capital plan and equipment rotation schedule. The
project was included in the adopted budget and is intended to establish a fiscally
responsible replacement schedule for Police Department equipment while identifying
future major capital needs and allowing the City to plan and save for those expenses.
A motion was made by Alderwoman Christensen to approve task order for Police
Department capital planning and equipment rotation and seconded by Alderman
Kauffman. The motion carried unanimously.

f.

Interstate Engineering Task Order 3-3rd ST SE Watermain and 100 Block of Central
Sewer Main
PWD Hintz presented Interstate Engineering Task Order No. 3 for engineering related
to water main improvements on 3rd Street SE and 5th Avenue SE and potential sewer
main improvements within the 100 block of Central Avenue. Recent water main breaks
in proximity required the City to advance infrastructure work that had not originally
been scheduled as an immediate project. Interim CAO Chamberlin noted that the
engineering expenses were included among the additions incorporated into the
preliminary budget.
A motion was made by Alderwoman Larson to approve Interstate Engineering Task
Order No. 3 and seconded by Alderman Kauffman. The motion carried unanimously.

g.

Interstate Engineering Task Order 4-Sidney Parks Masterplan
Interim CAO Chamberlin presented Interstate Engineering Task Order No. 4 for
development of the City Parks Master Plan. Funding for the project was included in the
adopted budget, and approval of the task order will allow formal planning work to
begin.
A motion was made by Alderwoman Christensen to approve Interstate Engineering
Task Order No. 4 and seconded by Alderwoman Larson. The motion carried.

h.

NPEWTR Draw # 6 for $1,219,432.00
Council considered Draw No. 6 in the amount of $1,219,043 for the North Park
Elevated Water Tower Replacement Project. PWD Hintz reported that construction
continues to progress, with materials being delivered to the site and work expected to
begin moving vertically in the coming weeks. A project update and photographs were
included in the Council packet.
A motion was made by Alderman Kauffman to approve Draw No. 6 in the amount of
$1,219,043 and seconded by Alderwoman Rasmussen. The Motion carried

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unanimously.
i.

Sidney Meadows Drainage Project: Pay App #4-Final with Retainage
PWD Hintz presented the contractor's final pay application, including retainage, for the
Sidney Meadows Drainage Project. Interim CAO Chamberlin clarified that the
contractor's final pay application does not constitute the City's final grant draw. An
additional grant draw will be completed to include reimbursement for paving and final
engineering expenses.
A motion was made by Alderman Kauffman to approve Pay Application No. 4 in the
amount of $64,246.88 and seconded by Alderwoman Rasmussen. Motion carried
unanimously.

j.

Updated Special Event and Temporary Road Closure Application
Interim CAO Chamberlin presented revisions to the City's Special Event/Temporary
Road Closure Application based on feedback received from recent applicants. The
vendor section was revised to better clarify the information required. The application
was also updated to reflect MDT's requirement that applicants first obtain City
approval before MDT will issue its permit. Future Council approvals involving MDTcontrolled roadways may therefore be conditioned upon the applicant subsequently
obtaining the required MDT permit.
A motion was made by Alderwoman Buxbaum to approve the updated Special
Event/Temporary Road Closure Application and seconded by Alderwoman Larson.
Motion carried unanimously.

k.

Ordinance 608-Updating Water Hook-Up Fees (first reading)
Council considered the first reading of Ordinance No. 608, an ordinance amending
Title 3, Chapter 1, Water Service, of the Sidney City Code. Interim CAO Chamberlin
explained that the ordinance updates water hookup fees following Council's previous
discussions regarding impact fees. The proposed schedule establishes a base charge
structured at approximately $1,000 per unit, beginning with a $2,000 charge for up to
two units and increasing to a maximum hookup fee of $8,000 for eight or more units.
These hookup charges are separate from applicable impact fees.
A motion was made by Alderwoman Buxbaum to approve Ordinance No. 608 on first
reading, and seconded by Alderwoman Christensen. The motion carried unanimously.

l.

Ordinance 609-Updating Sewer Hook-Up Fees (first reading)
Council considered the first reading of Ordinance No. 609, an ordinance amending
Title 3, Chapter 5, Wastewater System Department, of the Sidney City Code. Interim
CAO Chamberlin explained that the ordinance establishes the corresponding sewer
hookup fee schedule consistent with the water hookup fee structure established in
Ordinance No. 608.
A motion was made by Alderwoman Christensen to approve Ordinance No. 609 on
first reading and seconded by Alderwoman Rasmussen. The motion carries.

m. Resolution No. 3987: Local Government Review Ballot Language with Explanatory
Statement
Interim CAO Chamberlin presented Resolution No. 3987, which replaces the previously

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approved resolution establishing ballot language associated with the Local
Government Review. The County Election Office advised that the proposed
explanatory statement could be included with the ballot question but that Council
needed to adopt a revised resolution formally incorporating the statement.
Chamberlin explained that the Local Government Review Board strongly supported
inclusion of the explanatory statement to provide voters with additional context
regarding the proposed adoption of self-governing powers. Resolution No. 3987
supersedes the previous resolution and establishes the ballot language and
explanatory statement to be submitted for the municipal general election.
A motion was made by Alderwoman Rasmussen to approve Resolution No. 3987 and
seconded by Alderman Kauffman. The motion carried.
15. Consent Agenda

a.

Claims to be approved: $259,747.09
Intermediary Claims: None
A motion was made by Alderman Kauffman to approve claims and building permits as
presented and seconded by Alderwoman Rasmussen. The motion carried.

b.

Building Permits to be approved: City of Sidney: 2027-013 to 2027-020

16. Adjournment
With no further business before the Council, Mayor Norby adjourned the meeting at
7:15pm.
[MIN_SIGNATURES]

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SIDNEY TBID FY 2026-2027 PROPOSED BUDGET
INCOME
Line Item

Organization/Source

TBID Lodging Revenue
Internal Audit Recovery
Settlement Revenue

City of Sidney
City of Sidney
City of Sidney

EXPENSES - FULLY ITEMIZED
Category

Organization/Source

Accounting
Accounting
Administrative
Advertising
Advertising
Advertising
Grant
Grant
Grant
Grant
Grant
Grant
Grant
Grant
Grant
Grant
Grant
Grant - Proposed Community
Events/Partnerships
Grant - Proposed
Conventions/Conferences

Brenner, Averett & Co
Gerten & Co, PC
Sidney Area Chamber
Richland Youth Hockey
Richland County Fair & Rodeo
Voices of Montana Tourism
Sidney Public Schools
Sidney Area Chamber
Brodie Gorder Memorial Project
Richland Inn, Mainstay, SWC
Big Sky State Games
Sidney Area Chamber
Sidney Area Chamber
Sidney Tiger Sharks
Sidney Area Chamber
Hot Rods & Harleys
Sidney Area Chamber
TBD
TBD

Grant - Proposed Sporting Events TBD
Insurance
Philadelphia Insurance Co
Legal
Kalil Law Firm
Membership
Sidney Area Chamber
Membership
Richland Economic Development
Office Supplies
Boss Office Supplies
Reserve Contribution
TBID
Website
Sidney Area Chamber
TOTAL EXPENSES

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NET INCOME

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Description

Quarterly payments and late fees
TBID internal audit payment
Best Western, Microtel, and Wingate

FY 25/26 ACTUAL

$77,481.45
8,376.23
39,033.23
$124,890.91

Description
Reconciliation Of Past Account Fees
Annual Insurance Reconciliation
TBID Administrative Services
Ice Banner
2026 Richland County Fair & Rodeo
2026 Promo
State A Golf Tournament
2C Hospitality Partnership
Iron Eagle Wrestling Tournament
Sidney Wrestling Club Room Reimbursement
Big Sky Hockey Tournament
Sunrise City Slam
MHSA Sidney Showcase
Summer Swim Meet
Veterans Memorial Pillars
2026 Summer Kick-Off
Magical Montana Christmas

3,825.00
0.00
0.00
1,500.00
2,000.00
500.00
2,500.00
2,500.00
10,000.00
7,477.95
1,000.00
5,000.00
5,000.00
3,500.00
10,000.00
4,000.00
0.00

TBD

0.00

TBD

0.00

TBD
Annual Insurance Payment
FY 2025-26 Legal Fees (Combined)
2025 & 2026 Membership
2026 Membership
TBID Embosser & Stamp
Annual Reserve Transfer To Money Market
Website Host Reimbursement

0.00
1,041.00
4,290.00
10,000.00
250
133.19
0.00
0.00
74,517.14

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50,373.77

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FY 26/27 PROPOSED

$75,000
0
27,330.48
$102,330.48

0
1,500.00
$6,000
0.00
0.00
0.00
0
0.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
5,000.00
10,000.00
60,000.00
1099.01
1,000.00
5,000.00
250.00
100.00
10,000.00
1,000.00
100949.01

Page 16 of 133

1,381.47

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Sidney Tourism Business Improvement District
FY 2026–2027 Work Plan
July 1, 2026 – June 30, 2027
1. Continue Supporting Proven Tourism Drivers
Continue investing TBID funds in established events and activities that demonstrate the ability to attract
visitors, generate overnight stays, and contribute to economic activity in Sidney and Richland County.
FY26/27 Priorities:
•
•
•
•
•

Continue grant support for established sporting events and tournaments that generate overnight stays.
Continue support for community events with demonstrated tourism potential.
Maintain strategic advertising and promotional partnerships that market Sidney to visitors.
Evaluate grant requests based on anticipated room nights, visitor draw, economic impact, and alignment
with TBID's purpose.
Strengthen post-event reporting to better understand the results and impact of TBID investments.

2. Increase Support for Conferences & Conventions
Expand TBID's focus beyond existing sporting and community events by intentionally pursuing conferences,
conventions, trainings, and other group travel opportunities that generate overnight stays.
FY26/27 Priorities:
•
•
•
•
•
•

Identify organizations and associations that could bring regional or statewide meetings to Sidney.
Develop incentives or funding opportunities specifically designed to attract conferences, conventions,
and group meetings.
Work with local hotels, meeting facilities, restaurants, and other partners to identify Sidney's capacity
for hosting groups.
Increase outreach to organizations currently holding meetings and conferences elsewhere in eastern
Montana and western North Dakota.
Partner with the Chamber/CVB and other tourism organizations on conference recruitment and
promotion.
Track resulting room nights and economic impact.

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3. Develop TBID-Led Tourism Initiatives
Take a more proactive role in generating visitation by identifying opportunities that TBID can lead or
coordinate rather than relying exclusively on outside organizations to submit funding requests.
FY26/27 Priorities:
•
•
•
•
•
•

Research tourism initiatives with clear potential to generate overnight stays.
Explore opportunities to recruit an existing event, tournament, conference, or meeting to Sidney before
developing a new event from scratch.
Consider opportunities to package and promote existing Sidney events and activities into stronger
overnight visitor experiences.
Explore partnerships with local hotels, the Chamber/CVB, community organizations, and regional
tourism partners.
Identify at least one feasible TBID-led tourism initiative for further development.
Conduct a basic feasibility review—including anticipated room nights, staffing requirements,
partnerships, expenses, and potential return—before committing TBID resources.

4. Strengthen TBID Governance & Hotel Engagement
Increase participation from assessed lodging properties and strengthen the organizational structure necessary for
an effective TBID.
FY26/27 Priorities:
•
•
•
•
•
•

Increase trustee attendance and engagement.
Update hotel voting representation as ownership and management changes occur.
Complete the review and update of TBID bylaws.
Improve communication with lodging properties regarding TBID activities, funding decisions, and
opportunities.
Provide new trustees and property representatives with information about TBID's purpose, history,
funding structure, and responsibilities.
Encourage greater hotel participation in identifying tourism opportunities and organizational priorities.

5. Strengthen Financial Management & Accountability
Establish consistent budgeting, reporting, and administrative practices that provide greater transparency and
support long-term planning.
FY26/27 Priorities:
•
•
•
•
•
•
•

Adopt and maintain an annual fiscal-year budget.
Develop an annual TBID work plan aligned with budget priorities.
Provide regular financial reports to trustees.
Clearly distinguish recurring lodging assessment revenue from settlements, back payments, and other
non-recurring revenue.
Establish appropriate administrative, accounting, legal, website, insurance, and other operating
expenses.
Maintain appropriate operating reserves while intentionally deploying available TBID funds toward
tourism development.
Continue improving grant reporting, documentation, and measurement of results.
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6. Strengthen Long-Term Funding & Reserve Capacity
Ensure TBID has the financial capacity to support both current tourism development and future opportunities
while maintaining a responsible reserve.
FY26/27 Priorities:
•
•
•
•
•
•
•

Pursue consideration of increasing the TBID assessment from $1.50 to $2.00 per occupied room night.
Evaluate how additional assessment revenue could be strategically invested in tourism-generating
activities.
Prioritize increased funding toward measurable visitation and overnight-stay generation rather than
simply increasing the general operating balance.
Maintain conservative revenue projections until any assessment increase is formally approved.
Establish an annual reserve contribution by transferring a designated amount or percentage of TBID
funds from the general operating account to the TBID money market account.
Build and maintain reserves for unexpected expenses and/or future large-scale tourism or community
projects that align with TBID's purpose.
Review reserve levels annually as part of the budgeting process to ensure adequate funds are available
without unnecessarily restricting dollars that could otherwise support tourism development.

FY26/27 Overall Direction
During FY26/27, Sidney TBID will focus on continuing support for proven tourism drivers, expanding efforts
to attract meetings and conferences, proactively developing new tourism opportunities, strengthening hotel
engagement and organizational governance, and improving long-term financial planning and accountability.

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City of Sidney, MT
Public Works Committee Meeting
September 16, 2026 5:30 PM
115 2nd Street SE |Sidney, MT 59270

1.

Call to Order
The Public Works Committee Meeting was called to order at 5:30pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was stated by all present.

3.

Roll Call
Committee Members Present:
City Officials/ Staff Present:
Committee Members: Alderwoman Christensen, Alderwoman Larson, Alderwoman
Buxbaum (for DiFonzo), Mr. Harris
City Officials/Visitors: CAO Chamberlin, Mayor Norby, Interim Clerk/Treasurer Lange, PWD
Hintz, Operations Manager Meissel, Street Superintendent Haverkamp, Scotty Sturgis, Rick
Maburger

4.

Correction or Approval of Minutes

a.

5.

August 19th, 2026 Meeting Minutes
A motion was made by Alderwoman Larson to approve the previous meeting minutes
and seconded by Alderwoman Buxbaum. The motion carried unanimously.

Public Comment/ Visitors
Your opportunity for the public to address the Council on items not included on the agenda,
no action will be taken during this time.

Page 24 of 133

Mr. Sturgis, representing the Richland County Baseball Board, discussed potential
improvements to the baseball field at Moose Park. The Board is exploring artificial turf or a
hybrid turf field to accommodate growing baseball participation, including high school
baseball and the anticipated return of a Legion program. The Baseball Board would seek
grants, donations, and organizational funding rather than requesting City funding for the
project. A preliminary proposal from Mid-America Sports Construction was discussed at
approximately $1.2 million and would include removal of the existing field materials, site
preparation, artificial turf installation, fencing, and related construction. The project could
potentially be several years away due to contractor scheduling and fundraising needs.
The Committee discussed existing field conditions, including the infield lip between third
base and shortstop that requires correction regardless of whether turf is pursued. Lighting,
irrigation, maintenance, fencing, bleachers, and compatibility with other field uses were
also discussed. Turf could reduce City maintenance associated with irrigation, mowing, and
weed control.
The Committee noted that the City's Parks Master Plan is currently underway and may
ultimately identify priorities or responsibilities for individual recreational facilities and user
groups.
A motion was made by Alderwoman Buxbaum to recommend to allow the Baseball Board
to continue investigating the project and obtaining information and seconded by
Alderwoman Larson. The motion carried unanimously.
6.

Monthly Reports

a.

August 2026 Public Works Report
PWD Hintz reported that garbage tonnage for the previous month was slightly below
the same period last year and had not presented the increases experienced during
some prior months.
The Gem City sewer rehabilitation project was substantially completed, with cleanup
and compaction remaining. Significant issues with the existing sewer configuration
were discovered during construction and corrected. The Lone Tree Estates storm
sewer project was also completed.
Most paving projects for the season have been completed, including the Meadows
Village/Sunflower stormwater project. Repairs to the City's paver resulting from
equipment breakdowns totaled more than $13,000; however, PWD Hintz noted the
equipment has provided substantial value through City-performed paving work.
Crews continue working on alley aprons, with additional locations planned near the
Boys & Girls Club and Lincoln Avenue. Remaining fall work includes seeding the
Meadows Village stormwater detention pond, addressing a curb stop near the theater,
raising sewer manholes, completing limited chip sealing, and other water, sewer,
garbage, parks, and street maintenance projects. Street employees also recently
attended LTAP training.

b.

PW Superintendent Rotation: Scott Haverkamp, Streets Superintendent

Page 25 of 133

Streets Superintendent Haverkamp reported applying approximately 8,000 gallons of
oil during the summer through patching and street maintenance activities. Remaining
chip sealing will depend on weather, equipment capabilities, and temperatures as the
season progresses.
Staffing has generally been adequate, although street personnel have periodically
been reassigned to assist with garbage operations. Crews have adjusted project sizes
and schedules based on available staffing.
The Committee also discussed resident notification and traffic control during chip
sealing and paving projects. Residents on chip-seal streets were provided advance
notice. Equipment issues temporarily interrupted some work but have since been
repaired. Staff discussed recurring difficulties with motorists entering closed work
areas, including incidents on Sunflower Lane and near the Catholic Church that
resulted in vehicles entering freshly paved areas despite barricades.
7.

New Business

a.

Parks Master PlanThe Committee discussed the community engagement component
of the recently approved $100,000 Parks Master Plan task order with Interstate
Engineering. The base scope includes traditional community engagement and an open
community survey. An additional service of approximately $14,725 would provide a
statistically valid survey conducted by a specialized third-party firm.
The statistically valid survey would use geographic and demographic sampling to
obtain representative participation throughout Sidney rather than relying primarily on
voluntary responses. The process would begin with mailed surveys and progress to
telephone and other outreach as necessary until sufficient representative responses
were received.
Discussion focused on whether the additional cost was warranted to provide reliable
data for prioritizing future park investments, particularly amenities such as courts,
equipment, and other recreational improvements. Members expressed concern that
traditional voluntary surveys can be disproportionately influenced by groups with a
particular interest in an issue. Funding could potentially come from the Parks CIP or
other available sources.
A motion was made by Alderwoman Christensen to recommend to proceed with the
approximately $15,000 statistically valid community survey and seconded by
Alderwoman Larson. Alderwoman Buxbaum abstained and the motion carried.

Page 26 of 133

8.

Unfinished Business

a.

Rick Maburger: Mosquito Vector ControlMr. Marburger of Aero Spray Service
presented information regarding mosquito control options for Sidney and the
surrounding area. He reviewed potential mosquito breeding areas along the
Yellowstone River, drainage areas, and areas surrounding the City and explained that
mosquitoes originating outside City limits can migrate into Sidney. Potential control
measures include surveillance and trapping, larviciding breeding areas, and aerial
adulticiding when mosquito populations reach established thresholds. Marburger
emphasized that surveillance would help determine when and where larvae are
actually present, so treatment could be targeted rather than automatically treating all
potential breeding areas. He estimated approximately $5,000 for a seasonal
surveillance program.
Preliminary estimates discussed included approximately $25,000 for liquid larvicide
treatment covering roughly 2,000 acres and approximately $45,000 for three
adulticide applications, although actual annual treatment would depend upon
mosquito populations and conditions. Public notification, FAA requirements, pesticide
licensing, environmental considerations, and coordination with beekeepers were also
discussed. Mr. Marburger offered to prepare a more detailed itemized proposal.
The Committee discussed the need for a sustainable funding mechanism if the City
establishes an ongoing vector-control program. Potential approaches discussed
included a voter-approved levy, a fee or assessment mechanism, oil and gas funding,
and partnership with Richland County. Because treatment necessary to protect Sidney
could extend onto property outside City limits, the Committee expressed interest in
further County participation. Staff noted that the legal and financial options for
establishing a dedicated funding mechanism need additional research. The Committee
expressed interest in beginning with mosquito traps and surveillance to establish
baseline information on mosquito populations and potential treatment needs.
Direction was given to staff to investigate funding mechanisms, election/ballot
options, potential partnerships, surveillance costs, and mosquito traps and report back
to the Committee next month. PWD Hintz will contact Mr. Marburger regarding traps
and recommended placement.

9.

Comments and Questions from the Committee
Nothing.

10. Adjournment
With no further comments or questions, the meeting was adjourned at 6:30pm.
[MIN_SIGNATURES]

Page 27 of 133

CHIEF ADMINISTRATIVE OFFICER REPORT
August-September 2026

OVERVIEW
August and September have been busy with adoption of the budget, fiscal year-end closing
and audit preparation, implementation of long-term planning initiatives, and continued work
with and in the community.
MEETINGS & COORDINATION
During the month, I attended and/or facilitated meetings related to:
-Employee Orientation and Training

-Chamber Monthly Meeting

-Cemetery Board

-HIW Planning Meeting

-Montana Infrastructure Coalition

-Sidney High School Government Classes

-New Tax Levy Form and Application

-Richland County Commissioners

-MMIA Strategic Planning and Board Meeting

-Disaster and Emergency Services

In addition to formal meetings, time was spent coordinating with City department heads,
employees, consultants, contractors, other governmental agencies, and community partners
regarding budget completion, strategic planning, emergencies, and other ongoing issues.
I also assisted in fielding questions and complaints from the public regarding charges and
assessments, compliance matters, and general City issues.
POLICY & ORGANIZATIONAL IMPROVEMENTS
Work continued on reviewing and improving City policies, procedures, and organizational
practices. This included ordinance review and updates, nuisance and compliance procedures,
variance request procedures, and internal procedures and delegations.

Page 28 of 133

CHIEF ADMINISTRATIVE OFFICER REPORT
Additional work is underway on task orders for the Police and Parks Departments. We are
looking forward to beginning long-term planning in both areas. This capital planning is one of
the first steps in continuing to shift the City from reactive to proactive planning.
ADMINISTRATIVE & OPERATIONAL WORK
Significant administrative work included budget finalization and approval, fiscal year-end
balancing and closing, updates to payroll procedures with the new fiscal year underway, and
meeting facilitation.
We are excited to have Zayda Wesley join the City as an intern for a few hours each week
during her work release. With her interest in going into government, we are working to give
her meaningful experience and skills while also producing resources the City can continue to
use. Over the next several months, her projects will include a “City Government 101 – How the
City Works” resource for young adults and students, case studies showing how City issues are
resolved, ideas for better communicating complicated government information, an easy-tounderstand budget explanation, and a youth community survey. Her internship will conclude
with a presentation to the City Council on what she learned and accomplished.
PROJECTS & STRATEGIC INITIATIVES
Work continued on several larger City projects and initiatives, including planning for North Park
following the water tower replacement. Planning includes new park amenities as well as a new
building, with an emphasis on ensuring the improvements meet both current needs and those
of the expanded park in the future.
We were excited to participate in the Fitness Court ribbon cutting and see the hard work of
Parks Superintendent Ridl and the community come to fruition.
DEPARTMENT & STAFF COORDINATION
Both Management meetings (Department Heads, Mayor Norby and I) and Supervisor meetings
(Captains, Sergeant, Superintendents, Department Heads and myself) have continued. These

Page 29 of 133

CHIEF ADMINISTRATIVE OFFICER REPORT
meetings provide an opportunity for direct communication between departments on issues
requiring coordination. While Management continues to focus on ordinance and policy review,
we are also addressing growing issues such as electronic bikes and pedestrian safety.
The Supervisors discussed ways to address ongoing safety issues at the old Shopko complex.
As a result, FM/BI Rasmussen sent a letter to the current property owner outlining the issues
and improvements that need to be addressed. With assistance from PWD Hintz and City
Attorney Kalil, we are hopeful the owner will correct the issues; otherwise, the City may need
to pursue emergency abatement through the nuisance code. Coordination through these
meetings allows departments to see the full picture rather than isolated incidents and helps
move issues toward resolution.
We continue to see the value these meetings bring in identifying issues and working toward
coordinated solutions.
LOOKING AHEAD
We will be working closely with engineers on our planning initiatives, the Tourism Development
Grant, and other grant opportunities. Mayor Norby, PWD Hintz, Interim Clerk/Treasurer Lange
and I will also attend the Montana League of Cities and Towns Conference, where I will
participate in the quarterly MMIA meeting. Conference topics include employee turnover, ADA
compliance, communication programs, municipal finance, cybersecurity, water rights and DEQ,
economic development, AI, and data centers.
Communication and public relations continue to be at the forefront of what we do. To improve
communication, I am open to scheduling one-on-one monthly meetings with Council members
to answer questions, address concerns, and provide additional information were helpful. I have
also reached out to the Richland County Commissioners to begin monthly meetings so we can
routinely share what each entity is working on, ask questions, and maintain a more direct
dialogue.

Page 30 of 133

Ordinance No. 606
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIDNEY, MONTANA,
AMENDING TITLE 5, CHAPTER 6, SOLICITORS, OF THE CITY CODE OF THE CITY
OF SIDNEY, MONTANA.
WHEREAS, the City Council of the City of Sidney desires to amend Title 5, Chapter 6, Solicitors,
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS by the City Council of the City of
Sidney that Chapter 6 of Title 5 of the City Code of the City of Sidney is hereby amended as
follows:
5-6-3: FEES:
A. The license fee for solicitors hereunder shall be as follows: the sum of four hundred
dollars ($400.00) per year or one hundred twenty dollars ($120.00) per month or sixty
dollars ($60.00) per seven (7) days or twenty dollars ($20.00) per day at the option of the
applicant. For each additional license for agents or employees of the applicant, the license
fee shall be two hundred dollars ($200.00) per year, sixty dollars ($60.00) per month or
thirty dollars ($30.00) per seven (7) days or ten dollars ($10.00) per day. Yearly licenses
shall expire on December 31 of each year, monthly licenses on the last day of the month in
which issued and daily licenses as set forth on the license.
B. In addition to said license fee, any person, firm limited liability company or
corporation so engaged in such occupation or business who, at the time of their application,
shall not maintain an established place of business within the city shall pay a background
check fee of fifty dollars ($50.00) per person., which shall be used to investigate the ability
of the applicant to qualify for a license under this chapter. The sum is payable at the time
the application is filed. Where the applicant has been previously granted a license within a
period of twelve (12) months prior to the date of application and there are no new
employees or agents who were not listed on the previous year's application, the applicant
shall not be required to pay the investigation fee. (Ord. 537, 5-21-2012; amd. Ord. 583, 105-2020)
5-6-5: ISSUANCE OF LICENSE:
If the Chief of Police shall determine after investigation that the facts set forth in the application
are true, that the solicitor is of good moral character, and that they propose to engage in a lawful
and legitimate commercial or professional enterprise, the Chief of Police shall then approve the
application and the City Clerk may issue the license applied for. For all distribution of fireworks
applications, after the Chief of Police as determined the background check, the application will go
to the Fire Marshall or Fire Chief for approval of the application, then the City Clerk may issue
the license applied for. Such license shall expire on December 31 of the year in which such license
shall have been issued, or as set forth on license. Except as hereinafter provided, no license shall
be issued until the conclusion of the investigation. (Ord. 537, 5-21-2012; amd. Ord. 583, 10-52020)

Page 31 of 133

5-6-7: REVOCATION:
License may be revoked by the Mayor, Chief of Police, Chief Administrative Officer or the City
Clerk for any violations of federal, state, county or city laws or ordinances, if committed by either
the solicitor or his employer or whenever such solicitor shall, in the judgment of the council, cease
to possess the character and qualification required by this chapter for the issuance of such permit.
For all licenses related to the sale or use of fireworks, the Fire Marshal or Fire Chief may also
revoke those licenses for violations. (Ord. 537, 5-21-2012; amd. Ord. 583, 10-5-2020)
This ordinance shall be in full force and effect upon its final passage and approval.

1st reading: _____________________
2nd reading: _____________________

Commissioner
The Motion was seconded by Commissioner

moved the adoption of the foregoing Ordinance.
. On roll call

vote of the Commissioners vote “AYE”:
, and the following
Commissioners vote “NAY”:

. Absent

and not voting:

.

WHEREUPON, the Motion was passed and the Ordinance declared adopted this ______ day of
________________________, 2026.

____________________________________
Mayor
ATTEST:

Page 32 of 133

____________________________________
City Clerk/Treasurer

Page 33 of 133

Ordinance No. 607
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIDNEY, MONTANA,
AMENDING TITLE 6, CHAPTER 10, BEER, LIQUOR CONSUMPTION; PUBLIC
PLACES, OF THE CITY CODE OF THE CITY OF SIDNEY, MONTANA.
WHEREAS, the City Council of the City of Sidney desires to amend and replace Title 6, Chapter
10,
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS by the City Council of the City of
Sidney that Chapter 10 of Title 6 of the City Code of the City of Sidney is hereby amended and is
replaced in its entirety as follows:
CHAPTER 10
ALCOHOLIC BEVERAGES IN PUBLIC PLACES
6-10-1: DEFINITIONS
For purposes of this Chapter, the following definitions shall apply:
ALCOHOLIC BEVERAGE: Any beverage intended for human consumption containing
alcohol and regulated under the laws of the State of Montana, including but not limited to
beer, wine, cider, hard cider, distilled spirits, hard seltzers, malt beverages, ready-to-drink
cocktails, canned cocktails, wine coolers, or any similar alcoholic beverage.
COMMERCIAL OR PUBLIC EVENT: Any event conducted for commercial purposes,
fundraising, admission fees, ticket sales, advertising to the general public, or otherwise
open to members of the public.
OPEN CONTAINER: Any bottle, can, cup, glass, flask, or other container containing an
alcoholic beverage that has been opened, has a broken seal, or from which some of the
contents have been removed.
PRIVATE GATHERING: A private event not open to the general public, including but not
limited to family reunions, weddings, employee appreciation events, graduation parties,
company picnics, or similar invitation-only gatherings.
PUBLIC PLACE: Any public street, alley, sidewalk, park, trail, parking lot, public plaza,
right-of-way, or other City-owned or City-controlled property generally accessible to the
public.
6-10-2: PUBLIC CONSUMPTION PROHIBITED
Except as authorized by this Chapter, no person shall possess an open container of or
consume an alcoholic beverage in any public place within the City.
Nothing in this Chapter shall prohibit the lawful transportation of unopened alcoholic
beverages in accordance with Montana law.

Page 34 of 133

6-10-3: NOTICE
Any retail establishment licensed to sell alcoholic beverages for off-premises consumption
shall post a notice in a conspicuous location near each public exit advising patrons that
possession of open alcoholic beverage containers in public places is prohibited except as
authorized by City ordinance.
Failure to post such notice shall constitute a violation of this Chapter.
6-10-4: PERMITS FOR ALCOHOL CONSUMPTION ON PUBLIC PROPERTY
A. Private Gatherings
The Chief of Police or the Chief Administrative Officer may approve the consumption of
alcoholic beverages on designated public property for a private gathering. Applications
shall be submitted on forms approved by the City. No application fee shall be required for
private gatherings.
B. Commercial or Public Events
Commercial events or events open to the public requesting authorization for alcohol
consumption on public property shall be approved by the City Council.
Applications shall be submitted and processed in accordance with the City's Special Event
and Street Closure Policy, as amended. In order to be processed, applications must contain
all information required by the City’s Special Event and Street Closure Policy. Applicants
shall abide by any and all requirements set forth in the Policy. The City may require the
applicant to obtain liability insurance, and applicants must indemnify and hold harmless
the City to the extent allowed by law. The City may establish closure hours, require
pedestrian access to businesses, determine barricade placement, require portable restrooms,
require event coordination meetings, require compliance with health department rules,
regulate temporary signs and electrical connections, and require cleanup by a specified
deadline.
A non-refundable permit fee of One Hundred Dollars ($100.00) shall accompany each
application.
C. Permit Conditions
Unless otherwise approved by the City Council:
1.
Alcoholic beverages may be beer, wine, cider, distilled spirits, malt beverages, hard
seltzers, ready-to-drink cocktails, or any other alcoholic beverage permitted under Montana
law.
2.
No alcoholic beverage shall be possessed or served in a glass bottle or glass
container.
3.

All permit holders shall comply with:
o
all applicable federal law;

Page 35 of 133

o
o
o

the laws of the State of Montana;
this Code; and
all conditions of the approved permit.

4.
Approval under this Chapter does not relieve the permit holder of obtaining any
licenses or permits required by the State of Montana or any other governmental agency.
5.
The permit holder shall be responsible for maintaining the event area in a clean and
sanitary condition and for removing all refuse generated by the event immediately
following its conclusion.
6.
The City may impose additional reasonable conditions necessary to protect public
health, safety, and welfare.
D. Revocation
The Chief of Police, Chief Administrative Officer, or City Council may immediately
suspend or revoke any permit issued under this Chapter whenever:
1.
Permit conditions are violated;
2.
State or federal law is violated;
3.
Public safety is endangered;
4.
Disorderly conduct occurs;
5.
The permit was obtained through false or misleading information; or
6.
Continued operation of the event presents an unreasonable risk to persons
or property.
This ordinance shall be in full force and effect upon its final passage and approval.

1st reading: _____________________
2nd reading: _____________________

Commissioner
The Motion was seconded by Commissioner

moved the adoption of the foregoing Ordinance.
. On roll call

vote of the Commissioners vote “AYE”:
, and the following
Commissioners vote “NAY”:

. Absent

and not voting:

.

Page 36 of 133

WHEREUPON, the Motion was passed and the Ordinance declared adopted this ______ day of
________________________, 2026.

____________________________________
Mayor
ATTEST:
____________________________________
City Clerk/Treasurer

Page 37 of 133

Ordinance No. 608
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIDNEY, MONTANA, AMENDING
TITLE 3, CHAPTER 1, WATER SERVICE AREA, OF THE CITY CODE OF THE CITY OF SIDNEY,
MONTANA.
WHEREAS, the City Council of the City of Sidney desires to amend and replace Title 3, Chapter 1, to modernize
fees assessed,
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS by the City Council of the City of Sidney that Chapter
1 of Title 3 of the City Code of the City of Sidney is hereby amended and is replaced in its entirety as follows:
B. There shall be charged a one-time fee for a new connection of any building, facility or mobile home to the
city water system. Such fee shall be computed according to the following schedule:
Size Of Dwelling

Unit Value

Amount Of Fee
($1000.00/Unit)

Single-family
Two-family
Three-family
Four-family
Five-family
Six-family
Seven-family
Eight-family

2 units
4 units
5 units
6 units
6.5 units
7 units
7.5 units
8 units

$2,000.00
4,000.00
5,000.00
6,000.00
6,500.00
7,000.00
7,500.00
8,000.00

For the purposes of this section all motels and hotels and all residential structures larger than eight-family shall
be charged at a one fee unit per dwelling unit. All mobile homes shall be classified as single-family size dwellings.
All other buildings or facilities which are not residential in nature shall be reviewed and charged on a case by
case basis using an EDU (equivalent dwelling unit) multiplier based on water service line size.
This ordinance shall be in full force and effect upon its final passage and approval.
1st reading: _____________________
2nd reading: _____________________
Commissioner

moved the adoption of the foregoing Ordinance. The Motion was

seconded by Commissioner

. On roll call vote of the Commissioners vote “AYE”:

, and the following Commissioners vote “NAY”:
. Absent and not voting:
.
WHEREUPON, the Motion was passed and the Ordinance declared adopted this ______ day of
________________________, 2026.
____________________________________
Mayor
ATTEST:
____________________________________
City Clerk/Treasurer
Page 38 of 133

Ordinance No. 609
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIDNEY, MONTANA, AMENDING
TITLE 3, CHAPTER 5, WASTEWATER SYSTEM DEPARTMENT, OF THE CITY CODE OF THE
CITY OF SIDNEY, MONTANA.
WHEREAS, the City Council of the City of Sidney desires to amend and replace Title 3, Chapter 5, to modernize
fees assessed,
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS by the City Council of the City of Sidney that Chapter
5 of Title 3 of the City Code of the City of Sidney is hereby amended and is replaced in its entirety as follows:
3-5-4: HOOKUP FEE:

A. There shall be charged a onetime fee for a new connection of any building or mobile home to the city
sewer system. Such fee shall be computed according to the following schedule:
Amount Of Fee
Size Of Dwelling
Unit Value
($1000.00/Unit)
Single-family
Two-family
Three-family
Four-family
Five-family
Six-family
Seven-family
Eight-family

2 units
4 units
5 units
6 units
6.5 units
7 units
7.5 units
8 units

$2,000.00
4,000.00
5,000.00
6,000.00
6,500.00
7,000.00
7,500.00
8,000.00

For the purposes of this section all motels and hotels and all residential structures larger than eight-family shall
be charged at a one fee unit per dwelling unit. All mobile homes shall be classified as single-family size
dwellings. All other buildings or facilities which are not residential in nature shall be reviewed and charged on a
case by case basis using an EDU (equivalent dwelling unit) multiplier based on water service line size.
This ordinance shall be in full force and effect upon its final passage and approval.
1st reading: _____________________
2nd reading: _____________________
Commissioner

moved the adoption of the foregoing Ordinance. The Motion was

seconded by Commissioner

. On roll call vote of the Commissioners vote “AYE”:

, and the following Commissioners vote “NAY”:
. Absent and not voting:
.
WHEREUPON, the Motion was passed and the Ordinance declared adopted this ______ day of
________________________, 2026.
____________________________________
Mayor
ATTEST:
____________________________________
City Clerk/Treasurer

Page 39 of 133

Resolution # 3988
A RESOLUTION OF THE CITY COUNCIL OF SIDNEY, MONTANA, ADOPTING THE
CITY OF SIDNEY EMERGENCY OPERATIONS PLAN

Whereas, the City of Sidney recognizes that emergencies and disasters may threaten life,
property, public health, and the continued delivery of essential municipal services; and
Whereas, effective emergency preparedness requires a coordinated plan establishing
responsibilities, lines of authority, communication, resource coordination, response, evacuation,
and recovery procedures; and
Whereas, Montana Code Annotated § 10-3-201 requires each political subdivision to provide or
secure emergency and disaster planning and services, including preparedness and coordination of
response and recovery; and
Whereas, Montana Code Annotated § 10-3-401 requires each political subdivision eligible to
receive funds under Title 10, Chapter 3, MCA, to prepare a local or interjurisdictional disaster
and emergency plan consistent with and in support of the state disaster and emergency plan and
program; and
Whereas, the City of Sidney has prepared a City of Sidney Emergency Operations Plan to
provide a coordinated framework for municipal officials, departments, and personnel to prepare
for, respond to, and recover from emergencies and disasters affecting the community; and
Now, therefore, be it resolved, that the City of Sidney hereby adopts the City of Sidney
Emergency Operations Plan as the official emergency operations plan of the City; and
Be it further resolved, that City officials, departments, and personnel shall use the Emergency
Operations Plan as the framework for coordinated emergency preparedness, response, and
recovery activities and shall maintain and update the Plan as necessary to remain consistent with
applicable law and emergency management practices.
Adopted by the Commission of the City of Sidney, Montana, on this ____ day of
September, 2026.

___________________________________
Mayor
ATTEST:
_______________________________
Clerk/Treasurer of the City of Sidney
1

Page 40 of 133

Page 41 of 133

Page 42 of 133

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

EMERGENCY OPERATIONS PLAN

Adopted 2026 • Prepared under Montana Code Annotated Title 10, Chapter 3
A companion plan to the Richland County, Montana Emergency Operations Plan

115 2nd Street S.E., Sidney, Montana 59270 | 406-433-2809
The City of Sidney is an equal opportunity employer and provider.

Page 43 of 133

Emergency Operations Plan

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

FRONT MATTER

Promulgation Document
The preservation of life, property, and the environment is an inherent responsibility of local, state, and
federal government. The City of Sidney, Montana, has prepared this Emergency Operations Plan (EOP)
to ensure the most effective and economical allocation of resources for the maximum benefit and
protection of the public in time of emergency.
This Plan, prepared pursuant to Montana Code Annotated § 10-3-401, establishes the framework under
which the City of Sidney will identify, prepare for, mitigate against, respond to, and recover from the
effects of emergencies and disasters. This Plan is consistent with, and designed to operate as a
companion to, the Richland County, Montana Emergency Operations Plan, reflecting the interlocal
relationship between the City of Sidney and Richland County for coordinated emergency management.
This Plan supersedes any and all previous editions of the City of Sidney Emergency Operations Plan. All
holders of this Plan are responsible for its maintenance and safekeeping, and for recommending
changes as they are identified.
By signing below, the undersigned adopt this Plan and direct its implementation:

_____________________________________________

Date: _______________

Mayor, City of Sidney

_____________________________________________

Date: _______________

Chief Administrative Officer

_____________________________________________

Date: _______________

City Council President

_____________________________________________

Date: _______________

Director of Public Works, City of Sidney

_____________________________________________

Date: _______________

Chief of Police, Sidney Police Department

_____________________________________________

Date: _______________

City Clerk / Treasurer (Attest)

115 2nd Street S.E., Sidney, Montana 59270 •
406-433-2809

The City of Sidney is an equal opportunity employer
and provider.

Page 2 of 76

Page 44 of 133

Emergency Operations Plan

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

FRONT MATTER

Record of Changes
This Plan will be reviewed and updated periodically consistent with the Plan Development and
Maintenance section of the Basic Plan. Each change should be recorded below, noting the change
number, date, section(s) affected, a summary of the change, and the name of the person entering the
change.
Change #

Date

115 2nd Street S.E., Sidney, Montana 59270 •
406-433-2809

Section(s) Affected

Summary of Change

The City of Sidney is an equal opportunity employer
and provider.

Entered By

Page 3 of 76

Page 45 of 133

Emergency Operations Plan

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

FRONT MATTER

Record of Distribution
Copies of this Plan (electronic and/or hard copy) are distributed to the following City officials,
departments, and cooperating agencies. Holders of this Plan are responsible for providing
recommended changes to the City Emergency Management Coordinator and for destroying superseded
copies.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Mayor, City of Sidney
Chief Administrative Officer
City Council (Aldermen/Councilmen)
City Clerk / Treasurer
City Attorney
Sidney Police Department
Sidney Fire Department
Sidney Fire Marshal / Building Inspector
City of Sidney Public Works Department
City of Sidney Parks Department
Richland County Office of Emergency Management
Richland County 9-1-1 Dispatch Center
Richland County Sheriff's Office
Richland County Board of County Commissioners
Sidney Health Center
Emergency Medical Services
Sidney Public Schools
Sidney–Richland Municipal Airport
American Red Cross — Sidney Chapter
Montana Disaster and Emergency Services Division

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List of Acronyms
AAR

After-Action Report

ARC

American Red Cross

ARES

Amateur Radio Emergency Services

BOCC

Board of County Commissioners (Richland County)

CAO

Chief Administrative Officer (City of Sidney)

CBRNE

Chemical, Biological, Radiological, Nuclear and Explosive

CFR

Code of Federal Regulations

CJIN

Criminal Justice Information Network

COG

Continuity of Government

COOP

Continuity of Operations

CPG

Comprehensive Preparedness Guide

DES

Disaster and Emergency Services

EAS

Emergency Alert System

EMAC

Emergency Management Assistance Compact

EOC

Emergency Operations Center

EOP

Emergency Operations Plan

ESF

Emergency Support Function

FEMA

Federal Emergency Management Agency

GIS

Geographic Information System

HAZMAT

Hazardous Materials

HSEEP

Homeland Security Exercise and Evaluation Program

IAP

Incident Action Plan

IC

Incident Commander

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ICS

Incident Command System

IPAWS

Integrated Public Alert and Warning System

JIC

Joint Information Center

JIS

Joint Information System

LEPC

Local Emergency Planning Committee

MAA

Mutual Aid Agreement

MCA

Montana Code Annotated

MERF

Montana Emergency Response Framework

MOA

Memorandum of Agreement

MOU

Memorandum of Understanding

MT DES

Montana Disaster and Emergency Services

NAWAS

National Warning System

NGO

Nongovernmental Organization

NIMS

National Incident Management System

NRF

National Response Framework

NWS

National Weather Service

OEM

Office of Emergency Management (Richland County)

PDM

Pre-Disaster Mitigation

PIO

Public Information Officer

PPD-8

Presidential Policy Directive 8

RCEOP

Richland County Emergency Operations Plan

SAR

Search and Rescue

SOG

Standard Operating Guideline

SOP

Standard Operating Procedure

THIRA

Threat and Hazard Identification and Risk Assessment

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SPR

Stakeholder Preparedness Review

VOAD

Voluntary Organizations Active in Disaster

WEA

Wireless Emergency Alert

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Table of Contents
Promulgation Document .............................................................................................................2
Record of Changes .......................................................................................................................3
Record of Distribution .................................................................................................................4
List of Acronyms ..........................................................................................................................5
Basic Plan ..................................................................................................................................10
1. Introduction ..........................................................................................................................................10
2. Situation and Planning Assumptions .....................................................................................................13
3. Concept of Operations ..........................................................................................................................15
4. Roles and Responsibilities — Direction and Control .............................................................................16
5. Continuity of Government ....................................................................................................................17
6. Continuity of Operations .......................................................................................................................18
7. Information Collection, Analysis, and Dissemination ............................................................................18
8. Administration, Finance, and Logistics ..................................................................................................18
9. Plan Development and Maintenance ....................................................................................................19
10. References ...........................................................................................................................................20

Emergency Support Function (ESF) Annexes ..............................................................................22
ESF-1: Transportation ................................................................................................................................23
ESF-2: Communications .............................................................................................................................25
ESF-3: Public Works and Engineering ........................................................................................................27
ESF-4: Firefighting .....................................................................................................................................29
ESF-5: Emergency Management ...............................................................................................................31
ESF-6: Mass Care .......................................................................................................................................33
ESF-7: Resource Support ...........................................................................................................................35
ESF-8: Public Health and Medical Services ................................................................................................37
ESF-9: Search and Rescue ..........................................................................................................................39
ESF-10: Oil and Hazardous Materials Response ........................................................................................41
ESF-11: Agriculture and Natural Resources ...............................................................................................43
ESF-12: Energy ...........................................................................................................................................45
ESF-13: Public Safety and Security ............................................................................................................47
ESF-14: Long-Term Community Recovery .................................................................................................49
ESF-15: Public Information ........................................................................................................................51

Support Annexes .......................................................................................................................53
Continuity of Operations and Continuity of Government Support Annex ................................................54
Civil Unrest Support Annex .......................................................................................................................57
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EOC Activation Support Annex ..................................................................................................................59
Evacuation Support Annex ........................................................................................................................61
Mass Fatality and Mass Casualty Support Annex ......................................................................................63
Access and Functional Needs Support Annex ...........................................................................................65
Volunteer and Donations Management Support Annex ...........................................................................67

Incident Annexes .......................................................................................................................69
Earthquake Incident Annex .......................................................................................................................70
Flooding and Dam Failure Incident Annex ................................................................................................72
Severe Weather Incident Annex................................................................................................................74
Terrorism Incident Annex ..........................................................................................................................76

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BASIC PLAN

Basic Plan
1. Introduction
1.1 Purpose
The purpose of this City of Sidney Emergency Operations Plan (EOP) is to establish the policies,
procedures, and organizational structure the City of Sidney will use to prepare for, prevent, protect
against, respond to, recover from, and mitigate the effects of emergencies and disasters affecting the
City. This Plan assigns disaster responsibilities to City departments, elected officials, and cooperating
agencies, and describes how the City coordinates its response with Richland County, the State of
Montana, and federal partners.
This Plan defines disaster-specific guidance and describes the array of City response, recovery, and
mitigation resources available to save lives, limit human suffering, and protect public health, safety, and
property — including natural resources, the environment, and the local economy — from the damaging
effects of natural, technological, and human-caused hazards.
Consistent with the methodology of the Federal Emergency Management Agency's Comprehensive
Preparedness Guide (CPG) 101, this Plan uses the National Incident Management System (NIMS) to
establish a framework for a comprehensive, risk-informed, whole-community approach to emergency
management, and defines the responsibilities of elected officials and key City personnel during an
emergency or disaster.

1.2 Scope
This Plan covers the full range of complex and evolving requirements the City of Sidney may face in
anticipation of, or in response to, threats or acts of terrorism, natural disasters, technological incidents,
and other emergencies. The Plan also provides the basis to initiate long-term community recovery and
mitigation activities. This Plan:
•
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•
•
•
•

Establishes fundamental guidelines, program strategies, and planning assumptions for a Citywide comprehensive emergency management program;
Establishes a method of operations spanning direction and control of an emergency from initial
monitoring through post-disaster response, recovery, and mitigation;
Defines mechanisms to facilitate delivery of immediate assistance, including coordination with
Richland County, the State of Montana, and federal response and recovery resources;
Assigns functions to appropriate City departments and cooperating agencies and outlines
methods of coordination with the private sector and voluntary and nonprofit organizations;
Addresses the various types of emergencies likely to occur, from routine local emergencies to
minor, major, or catastrophic disasters; and
Identifies actions the City should initiate, in coordination with Richland County, tribal, state, and
federal counterparts as appropriate, regardless of the magnitude of the disaster.

This Plan is intended to function as a City-specific companion to, and to be fully consistent and
interoperable with, the Richland County Emergency Operations Plan, given the interlocal relationship
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between the City of Sidney and Richland County for coordinated emergency management, dispatch, and
Emergency Operations Center (EOC) support.

1.3 Authorities
This Plan is developed and maintained pursuant to the following local, state, and federal authorities:
Local Authorities

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•
•
•
•

City of Sidney Interlocal Agreement / Mutual Aid Agreement with Richland County, Montana.
Richland County, Montana Emergency Operations Plan (2018, as amended).
Richland County Pre-Disaster Mitigation Plan (adopted April 14th, 2025, as updated) identified as
Addendum S in the Montana Statewide Hazard Mitigation Plan.
Mutual Aid Agreement among counties in Disaster and Emergency Services Division District IV
(December 4, 1980), MCA Title 10, Chapter 3, Part 3-202.
City of Sidney municipal ordinances and resolutions governing emergency management and the
offices of the Mayor, City Council, and Chief Administrative Officer.

State Authorities

•
•
•
•
•

•
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•

Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services (2025), including:
— Part 1, General Provisions and Administration (§§ 10-3-101 through 10-3-119 MCA), including §
10-3-103 MCA (definitions of disaster, emergency, incident, and political subdivision) and § 10-3-105
MCA (duties of the Division of Disaster and Emergency Services);
— Part 2, Intergovernmental Cooperation (§§ 10-3-201 through 10-3-206 MCA);
— Part 3, State Planning and Execution (§§ 10-3-301 through 10-3-312 MCA), governing the
Governor's authority to declare and terminate a state of emergency or disaster;
— Part 4, Local and Interjurisdictional Planning and Execution (§§ 10-3-401 through 10-3-405
MCA), which requires each eligible political subdivision to prepare a local or interjurisdictional
disaster and emergency plan consistent with the state plan (§ 10-3-401 MCA), and which establishes
the authority of the principal executive officer of a political subdivision to declare and terminate a
local emergency (§ 10-3-402 MCA) or local disaster (§ 10-3-403 MCA), the required contents and
effect of such a declaration (§ 10-3-404 MCA), and the authority to levy an emergency tax (§ 10-3405 MCA);
— Part 9, the Statewide Mutual Aid System Act (§§ 10-3-901 et seq. MCA), which allows any
political subdivision in Montana to request or provide mutual aid resources to any other political
subdivision;
— Part 10, the Emergency Management Assistance Compact (§§ 10-3-1001 et seq. MCA), providing
for mutual assistance among party states during a declared emergency or disaster; and
— Part 12, Hazardous Materials / Local Emergency Planning (§§ 10-3-1201 et seq. MCA), including
§ 10-3-1209 MCA, which requires local emergency response authorities to respond to hazardous
materials incidents in accordance with the local emergency operations plan.
Montana Emergency Response Framework (MERF), the State's coordinating policy document for
disaster response, authorized under MCA Title 10, Chapter 3, Part 3.

Federal Authorities and Guidance

•
•

Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§ 5121–5207, as
amended.
Homeland Security Act of 2002, 6 U.S.C. § 101, et seq., as amended.

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•
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•
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•

•
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Homeland Security Presidential Directive 5 (HSPD-5), Management of Domestic Incidents.
Presidential Policy Directive 8 (PPD-8), National Preparedness.
National Response Framework (NRF), Federal Emergency Management Agency.
National Incident Management System (NIMS), Federal Emergency Management Agency.
Comprehensive Preparedness Guide (CPG) 101, Version 3.1, Developing and Maintaining Emergency
Operations Plans (FEMA, May 2025), and prior Version 2.0 (FEMA, November 2010), which together
provide the fundamental planning methodology, base plan structure, and content guidance used to
develop this Plan.
Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA), 42 U.S.C. §§ 11001–11050.
Americans with Disabilities Act of 1990, as amended.

1.4 Plan Organization
This Plan consists of four principal components, consistent with the structure recommended by FEMA's
Comprehensive Preparedness Guide (CPG) 101 and mirrored from the Richland County Emergency
Operations Plan for consistency across the jurisdiction:
• Basic Plan — provides the framework for the City's overall approach to emergency management,
establishes the structure reflected in the Emergency Support Function (ESF) annexes and Support and
Incident annexes, and defines the City's situation, planning assumptions, concept of operations, and
roles and responsibilities.
• Emergency Support Function (ESF) Annexes — to facilitate effective operations, this Plan adopts a
functional approach that groups the types of assistance to be provided into fifteen (15) Emergency
Support Functions, mirroring the National Response Framework and the Richland County Emergency
Operations Plan. Each ESF annex details the organization, roles, and responsibilities of City
departments and cooperating agencies for coordinating a specific category of emergency response
and recovery activity. Each ESF is headed by a coordinating or primary agency selected based on its
authorities, resources, and capabilities in that functional area.
• Support Annexes — develop specific information and direction concerning a particular emergency
management function or cross-cutting capability that is not hazard-specific.
• Incident Annexes — describe emergency response strategies for hazards identified in the City’s and
County’s hazard analysis and risk assessment.
Each agency or department with a role in this Plan is encouraged to develop supporting Standard
Operating Procedures (SOPs) or Standard Operating Guidelines (SOGs) that provide step-by-step
instructions for accomplishing assigned functions. This Plan is a living document; regular training,
exercising, and review will establish the groundwork for efficient and expeditious delivery of assistance
in times of emergency or disaster. Deviation from the content of this Plan may occur due to the unique
nature of emergencies; such deviation, using sound judgment, is both authorized and encouraged to
adapt to the specific emergency and to promote public safety.

2. Situation and Planning Assumptions
2.1 Geographic Overview
The City of Sidney is located in Richland County in northeastern Montana, along the Yellowstone River
near its confluence with the Missouri River just west of the North Dakota border. Sidney is the county

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seat of Richland County and serves as the principal population, commercial, medical, and governmental
center of the MonDak region. The City is known locally as “Montana’s Sunrise City.”
Elevations in the surrounding area range from approximately 1,909 to 2,372 feet above sea level. The
Yellowstone River and Lone Tree Creek both influence the City’s flood hazard exposure; Lone Tree Creek
travels through the southwest portion of Sidney and both the City and the neighboring Town of Fairview
are located near the Yellowstone River. The surrounding area is predominantly agricultural (crop and
livestock), with the most fertile land lying along the western banks of the Yellowstone River within the
Lower Yellowstone Project.
The City of Sidney lies within Richland County and is served by the Richland County Office of Emergency
Management (OEM) / Disaster and Emergency Services (DES) Coordinator under an interlocal
agreement, and by the Richland County-based Emergency Operations Center (EOC) and 9-1-1 dispatch
center for coordinated multi-jurisdictional response.

2.2 Population and Demographics
Richland County, Montana, is among the more populous rural counties in eastern Montana;
approximately half of the county’s population resides within incorporated cities and towns, with the City
of Sidney serving as the largest of these. Based on the most recent U.S. Census Bureau estimates, the
City of Sidney has a population of approximately 6,000 residents, with additional seasonal and daytime
population associated with regional agriculture, energy development (the Bakken oil formation), Sidney
Health Center (the regional hospital), Sidney Public Schools, and regional retail and commercial activity
that draws visitors and workers from a wide surrounding area.
As with Richland County as a whole, the City’s population includes a significant share of persons with
access and functional needs, older adults, children, and households without reliable personal
transportation. Planners should reference the demographic data maintained by Richland County
(drawing on the U.S. Census Bureau’s American Community Survey) when estimating the number of
persons who may require additional assistance with communication, transportation, medical needs, or
evacuation and sheltering support during an emergency, and should coordinate with Richland County
Public Health and the Richland County Office of Emergency Management to keep such data current.

2.3 Critical Facilities and Infrastructure
Critical facilities within the City of Sidney include, but are not limited to: City Hall and the Sidney Police
Department (which is located within the Richland County Law & Justice Center); the Sidney Fire
Department and Fire Marshal / Building Inspector offices; The Sidney and Richland County Emergency
Operations Center; Sidney Public Works facilities, including water treatment, wastewater treatment, and
lift station infrastructure; Sidney Health Center and associated medical/ambulance facilities; Sidney
Public Schools; the Sidney–Richland Municipal Airport; electric, natural gas, and telecommunications
infrastructure serving the City; and major transportation routes, including U.S. Highway 16 and U.S.
Highway 200, which cross the City and serve as principal evacuation and mutual aid routes.
Facilities containing a concentration of vulnerable populations — schools, day cares, assisted living and
long-term care facilities, and Sidney Health Center — warrant particular attention in evacuation and
sheltering planning under this Plan and its Access and Functional Needs Support Annex. Populations
who may be more vulnerable during a disaster include older adults, individuals with disabilities and

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other access and functional needs, children, and households without personal transportation or
financial resources for self-evacuation.

2.4 Hazard Analysis
The primary goal of emergency management in the City of Sidney is to prepare for, respond to, and
recover from the consequences that can be generated by a hazard or threat affecting the City. This Plan
adopts, and does not duplicate, the detailed hazard analysis contained in the Richland County PreDisaster Mitigation Plan and the Richland County Emergency Operations Plan, both of which cover the
City of Sidney as part of Richland County. The hazards of greatest relevance to the City of Sidney include:
• Flooding — riverine flooding along the Yellowstone River and Lone Tree Creek, and localized flash
flooding and shallow flooding from heavy rain, snowmelt, and ice jams;
• Severe Weather — winter storms and blizzards, extreme cold, high winds, severe thunderstorms, hail,
and tornadoes;
• Drought — with secondary effects on wildfire risk and municipal/agricultural water supply;
• Hazardous Materials Incidents — given the City's location along rail lines, pipelines, and highway
corridors used to transport industrial and agricultural chemicals and petroleum products associated
with regional energy development;
• Earthquake — low probability, but included consistent with Richland County's all-hazards approach;
• Dam and Levee Failure — including potential inundation associated with upstream dams identified in
the Richland County Pre-Disaster Mitigation Plan;
• Biological Incidents / Public Health Emergencies — including infectious disease outbreaks and
pandemics affecting the City's population and regional healthcare system; and
• Human-Caused Incidents — including civil unrest, cyber incidents, and terrorism.
The City participates in the Richland County Local Emergency Planning Committee (LEPC) and
coordinates hazard identification and risk assessment activities, including participation in Threat and
Hazard Identification and Risk Assessment (THIRA) processes, with Richland County and the Montana
Disaster and Emergency Services Division.

2.5 Capability Assessment
The City of Sidney's capability to respond to emergency situations and implement mitigation projects
includes City personnel (elected officials, the Chief Administrative Officer, City Clerk/Treasurer, Police
Department, Fire Department, Public Works, Parks Department), regulatory authority (municipal
ordinances, building and zoning codes), and equipment and facility resources maintained by City
departments.
The City coordinates closely with the Richland County Office of Emergency Management, which plans,
organizes, and manages the county-wide emergency preparedness program under interlocal agreement,
and which provides the primary Emergency Operations Center (EOC), 9-1-1 dispatch, and Disaster and
Emergency Services (DES) Coordinator function serving the City of Sidney, the Town of Fairview, and
unincorporated Richland County. The City determines its capabilities and limitations to prepare for and
respond to disasters through participation in the Richland County LEPC, joint training and exercises, and
this EOP update process.

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2.6 Planning Assumptions
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•
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•

The City of Sidney will continue to experience natural, technological, or human-caused incidents,
emergencies, or disasters requiring City government response.
The City's response during incidents, emergencies, or disasters is based on the availability of City
resources; if response requirements exceed City capabilities, assistance will be requested from
Richland County, and if necessary, the State of Montana.
The City's resources may be requested to assist Richland County, the Town of Fairview, or other
local governments.
Local resources — public, volunteer, and commercial — will be utilized first. Mutual aid, State, and
federal support will augment ongoing City disaster operations as needed.
The City will continue to work with Richland County and neighboring jurisdictions to maintain
mutual aid agreements to most effectively use resources in response to emergencies and disasters.
Incidents, emergencies, or disasters will require varying levels of response; the City will use the
Incident Command System (ICS) to effectively and efficiently manage the situation regardless of
scale.
At times, elected officials and department directors may not be available to perform their duties;
lines of succession for elected officials follow guidelines in the Montana Code Annotated, and City
department heads will identify lines of succession for key positions within their departments.
When this Plan is activated, all or portions of the Plan may be implemented, and the Richland
County EOC will be partially or fully activated to support field operations, consistent with the
interlocal agreement between the City and County.
The City may need to operate without outside assistance for extended periods, depending on the
nature and scope of the incident.

3. Concept of Operations
3.1 Plan Activation
This Plan is in effect when:
•
•
•
•
•

An incident, emergency, or disaster occurs or is imminent within the City of Sidney;
A local emergency or local disaster is declared by the City's principal executive officer (the Mayor),
consistent with §§ 10-3-402 and 10-3-403 MCA;
A local emergency or disaster is declared by the Richland County Board of County Commissioners
affecting the City;
A state of emergency or disaster is declared by the Governor of Montana; or
A Presidential or federal agency declaration or designation is issued affecting the City.

The City of Sidney EOP is normally activated in response to emergency or disaster events affecting the
City. Emergency operations should always be initiated at the lowest level able to respond effectively.
The City will use all available local and regional resources, including pre-established mutual aid
agreements with Richland County and neighboring jurisdictions, to protect against and respond to an
emergency. When City and County resources are not adequate, additional resources may be requested
through the State of Montana and, ultimately, the federal government.

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3.2 Incident Command System / NIMS
The Incident Command System (ICS) and National Incident Management System (NIMS) are used by the
City of Sidney to coordinate emergency response and recovery operations. ICS/NIMS provides a
framework designed to standardize incident management for all types of hazards and across all levels of
government, and is a combination of facilities, equipment, personnel, procedures, and communications
operating within a common organizational structure to aid in the management of resources during
incidents.
For incidents occurring within the City of Sidney, the first-arriving City department (typically Sidney
Police or Sidney Fire) establishes initial incident command. Command may transition to a more senior or
more appropriately qualified official, or to Unified Command, as the incident evolves or as additional
agencies (Richland County, State, or federal) become involved. If the incident exceeds the capabilities of
City resources or requires multi-agency coordination, the Richland County Emergency Operations Center
(EOC) is activated in accordance with the EOC Activation Support Annex to this Plan and the Richland
County Emergency Operations Plan.

3.3 Phases of Emergency Management
Preparedness, response, recovery, and mitigation are shared responsibilities of the City of Sidney,
working together with Richland County and the State of Montana. The following outlines the City's
general responsibilities in each phase:
Preparedness — Which includes hazard identification specific to City facilities and infrastructure;
developing and maintaining this EOP and department SOGs; continuity of government planning; testing
and maintaining City emergency equipment; participating in Richland County EOC readiness and staffing;
participating in training, drills, and exercises; and coordinating with Richland County on siren and
Emergency Alert System (EAS) utilization.
Response — This includes direction and control of City resources; warning of City residents; evacuation
support within City limits; and other operations necessary to protect life, property, and the environment
within the City.
Recovery — This includes damage assessment of City facilities and infrastructure; debris clearance from
City streets and rights-of-way; support for decontamination; counseling resources for City employees
and residents; and coordination of disaster assistance programs for City residents and businesses.
Mitigation — This includes activities designed to prevent the occurrence of an emergency or minimize
its potentially adverse effects on the City, coordinated with the Richland County Pre-Disaster Mitigation
Plan.

4. Roles and Responsibilities — Direction and Control
Ultimate responsibility for emergency management within the City of Sidney rests with the Mayor, the
City's elected chief executive and principal executive officer for purposes of §§ 10-3-402 and 10-3-403
MCA. The Mayor has the authority to declare and terminate a local emergency or local disaster affecting
the City and to invoke the emergency powers and authorities provided under Montana law and City
ordinance, subject to ratification by the City Council as described in the Continuity of Government
section of this Plan.

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The Chief Administrative Officer (CAO) serves directly under the Mayor and directs the day-to-day
emergency management activities of City departments. With the exception of the Mayor and City
Council, all City department heads report through the Chief Administrative Officer during both routine
and emergency operations. The City Emergency Management Coordinator, designated by the Mayor, is
responsible for coordinating the City's emergency management program, advising the Mayor and Chief
Administrative Officer on emergency management matters, and serving as the City's primary liaison to
the Richland County Office of Emergency Management and the Richland County EOC.
During emergency operations, department heads retain control of their personnel and equipment and
are responsible for fulfilling the roles and responsibilities assigned in this Plan and its annexes,
coordinating through the Chief Administrative Officer and reporting to, or coordinating through, the
Richland County EOC as required.

5. Continuity of Government
Continuity of Government (COG) is an essential function of emergency management and is vital during
an emergency or disaster situation. All levels of government — federal, state, and local — share a
constitutional and statutory responsibility to preserve the life and property of their citizens and to
maintain the continued lawful operation of government.
Succession of Authority — In the event the Mayor is unavailable to perform the duties identified in this
Plan, succession follows the order established by City ordinance and the Montana Code Annotated,
typically to the City Council President, followed by the order of seniority of the remaining
Aldermen/Councilmen. The Chief Administrative Officer maintains continuity of day-to-day City
operations and direction of department heads regardless of which official is exercising the Mayor's
emergency authority. Line of succession for each City department head is according to department rules
and standard operating procedures established by each department.
Seat of Government — The seat of government for the City of Sidney is Sidney City Hall, 115 2nd Street
S.E., Sidney, Montana 59270. The Mayor, in consultation with the Chief Administrative Officer, may
designate an alternate or temporary seat of government if necessary; this may be the Richland County
EOC or its alternate location during an extreme emergency.
Emergency Powers and Authority — Should a situation warrant the use of emergency powers, the
Mayor may declare a local emergency or local disaster consistent with §§ 10-3-402 through 10-3-405
MCA. Declarations and executive actions invoking emergency powers should be documented, filed, and
ratified by the City Council as soon as practical.
Preservation of Vital Records — Each City department is encouraged to inventory and prioritize vital
records in its custody (deeds, ordinances and resolutions, financial records, personnel records,
operational plans, and similar essential records) and to arrange for appropriate backup, off-site storage,
or digital redundancy to protect against loss.

6. Continuity of Operations
Continuity of Operations (COOP) planning identifies the individual activities of each City department that
are key to ensuring essential City functions continue to be performed during and after an incident that
disrupts normal operations. Each City department is encouraged to:

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•
•
•
•
•

Identify and prioritize its essential functions;
Identify personnel and/or teams needed to perform essential functions, including at least two lines
of succession;
Identify alternate operating facilities and continuity communications methods;
Identify and protect vital records and systems necessary to perform essential functions; and
Validate COOP capability through training and exercises.

The primary alternate facility for City operations, and the location from which City representatives
coordinate with multi-jurisdictional response, is the Richland County Emergency Operations Center. All
City departments should prepare for the possibility of unannounced relocation of essential functions to
alternate facilities capable of supporting operations in a threat-free environment.

7. Information Collection, Analysis, and Dissemination
The City Emergency Management Coordinator, in coordination with the Richland County Office of
Emergency Management, is responsible for developing facts and assumptions that allow for the
effective collection of disaster intelligence to support City response and recovery operations.
Information collected should address: the type and severity of the disaster; possible effects on City
residents (informing medical and sheltering requirements); critical infrastructure damage; and resources
available for response at all levels of government.
As disaster information is obtained by City departments, it should be reported to the Richland County
EOC as soon as possible when the EOC is activated. When the EOC is not activated, the City Emergency
Management Coordinator should notify City departments, Richland County OEM, and volunteer groups
as required.
Public Information Dissemination — Providing timely emergency information to City residents and
visitors is essential to avoid or minimize loss of life and property. The City coordinates public warning
with Richland County's warning communication capabilities, which include the Criminal Justice
Information Network (CJIN), the National Warning System (NAWAS) as backup, the Emergency Alert
System (EAS), amateur radio operators, the Richland County and City of Sidney websites and social
media, and, where available, mass notification and Integrated Public Alert and Warning System (IPAWS)
tools. Specific public information procedures are outlined in ESF-15, Public Information.

8. Administration, Finance, and Logistics
A large-scale emergency or disaster will place significant demands on City of Sidney resources.
Coordination between the City and Richland County, and among mutual aid partners, is essential for an
effective response. Administrative procedures should be conducted in accordance with existing City
policies, financial rules, and Montana law.
Logistics — The City maintains mutual aid relationships through Richland County and the Statewide
Mutual Aid System Act (§§ 10-3-901 et seq. MCA). Agreements for the purchase, lease, or use of
equipment and services should be in accordance with Montana law and City procurement procedures. A
declaration of local emergency by the Mayor may suspend selected rules and regulations that impede
emergency response resource deployment, consistent with § 10-3-404 MCA.

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Funding and Accounting — City departments should maintain records of all disaster-related
expenditures to provide clear and reasonable justification for reimbursement, separate disaster-related
work from routine daily work, and submit required reports to Richland County and the State in
accordance with instructions in the annexes to this Plan.
Liability of Public Employees and Officials — The Montana Tort Claims Act (Title 2, Chapter 9, MCA)
provides that public officers and employees are generally not personally liable for negligent torts
committed in the course of their employment.
Nondiscrimination — Discrimination against persons on the basis of age, color, economic status,
national origin, race, religion, sex, or disability in the administration of emergency services or disaster
relief is prohibited. This policy applies to the City of Sidney, its departments, contractors, and
cooperating organizations. The City of Sidney is an equal opportunity employer and provider.
After-Action Review / Improvement Plan — An After-Action Review and Improvement Plan should be
completed following significant incidents and exercises to record what occurred, provide feedback on
the achievement of capability outcomes, define corrective actions, and establish consensus on next
steps and lessons learned.

9. Plan Development and Maintenance
This Plan is the principal source of documentation concerning the City of Sidney's emergency
management activities. The City Emergency Management Coordinator, in coordination with the Richland
County Office of Emergency Management, is responsible for the overall coordination and timely update
and revision of this Plan.
The contents of this Plan must be known and understood by those responsible for its implementation.
The City Emergency Management Coordinator is responsible for briefing City staff and officials
concerning their roles in emergency management and the contents of this Plan. City department
directors are responsible for the development and maintenance of their respective annexes and
supporting SOGs.
As a minimum, this Plan should be reviewed and updated annually, and following any of the following
events: a major incident; a change in operational resources (policy, personnel, organizational structure,
facilities, equipment); a formal update of state or federal planning guidance or standards; a change in
elected officials; each time the Plan is activated; major exercises; changes in the City's demographics or
hazard/threat profile; or the enactment of new or amended laws or ordinances. Reviews should be
coordinated with Richland County to maintain consistency between this Plan and the Richland County
Emergency Operations Plan.
Training and Exercise — The City's training program should ensure the operational readiness of City
personnel and support participation in the Richland County LEPC and joint training and exercise
activities, including courses recommended in FEMA's CPG 101, such as IS-100, IS-200, IS-700, IS-800, and
IS-235 (Emergency Planning). Training and exercises should be planned and evaluated on a multi-year
basis consistent with the Homeland Security Exercise and Evaluation Program (HSEEP).

9.1 Identified Planning Gaps and Recommendations
Consistent with FEMA's direction that planning is an iterative process, this Plan was benchmarked
against FEMA's CPG 101 (Version 3.1) planning checklists and current federal grant guidance to identify
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areas for future development. The following gaps and recommendations were identified and should be
prioritized in future plan revisions:
•

•

•

•

•
•

Distribution Management Plan — Emergency Management Performance Grant (EMPG) recipients
have been required since 2019 to maintain a Distribution Management Plan annex addressing the
receipt, staging, and distribution of critical resources (e.g., water, food, medical supplies) to the
public. This Plan does not yet include a dedicated annex; the City should coordinate with Richland
County to develop one, potentially as a joint annex.
Community Lifelines Alignment — FEMA's post-2019 response doctrine organizes incident priorities
around seven Community Lifelines (Safety and Security; Food, Water, and Shelter; Health and
Medical; Energy; Communications; Transportation; Hazardous Material). This Plan is organized by
Emergency Support Function, consistent with the Richland County EOP; a future revision should
include a crosswalk showing how the ESF structure supports each Community Lifeline to align with
current FEMA and Montana DES reporting expectations.
Access and Functional Needs (AFN) Terminology and Training — Consistent with current FEMA
usage, the Special Needs Support Annex has been retitled to reference Access and Functional Needs;
the City should further identify AFN points of contact and pursue FEMA independent study training
on including people with disabilities and others with access and functional needs in disaster
operations.
Public Alert and Warning Detail — CPG 101 identifies Public Alert and Warning as a distinct
planning topic; this Plan addresses alerting within ESF-2 and Information Collection and
Dissemination, but would benefit from a stand-alone appendix with pre-scripted alert messages and
defined IPAWS/Wireless Emergency Alert activation procedures and authorities.
Debris and Distribution Management Detail — ESF-3 addresses debris clearance at a policy level; a
detailed City Debris Management Plan (temporary debris staging sites, monitoring, and contractor
pre-qualification) is recommended as a future supporting document.
Climate and Long-Term Resilience — Future revisions should consider incorporating updated
climate-informed hazard trends (e.g., drought frequency, extreme heat) as they are addressed in the
next update of the Richland County Pre-Disaster Mitigation Plan.

These items do not diminish the completeness of the current Plan for adoption; they are offered as a
prioritized roadmap for continuous improvement consistent with CPG 101's emphasis on planning as an
ongoing cycle rather than a single finished product.

10. References
•
•
•
•
•

Comprehensive Preparedness Guide (CPG) 101, Version 3.1, Developing and Maintaining Emergency
Operations Plans, Federal Emergency Management Agency, May 2025.
Comprehensive Preparedness Guide (CPG) 101, Version 2.0, Developing and Maintaining Emergency
Operations Plans, Federal Emergency Management Agency, November 2010.
Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review
(SPR) Guide, Comprehensive Preparedness Guide (CPG) 201, Federal Emergency Management
Agency.
Considerations for Fusion Center and Emergency Operations Center Coordination, U.S. Department
of Homeland Security.
Community Water System Emergency Response Plan Template and Instructions, U.S. Environmental
Protection Agency.

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•
•
•
•
•
•
•
•

Richland County, Montana Emergency Operations Plan, 2018 (as amended), Richland County Office
of Emergency Management.
Addendum S to the Richland County, Montana Emergency Operations Plan, April 14, 2025.
Montana Emergency Response Framework (MERF), Montana Disaster and Emergency Services,
Montana Department of Military Affairs.
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services, 2025.
National Response Framework, Federal Emergency Management Agency.
National Incident Management System, Federal Emergency Management Agency.
Richland County Pre-Disaster Mitigation Plan, adopted May 19, 2014, as updated.
Interlocal Agreement / Mutual Aid Agreement between Richland County and the City of Sidney.

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ANNEXES

Emergency Support Function (ESF) Annexes
The following fifteen Emergency Support Function (ESF) annexes describe the organization, roles, and
responsibilities of City of Sidney departments and cooperating agencies for coordinating specific
categories of emergency response and recovery activity, mirroring the structure of the National
Response Framework and the Richland County Emergency Operations Plan.

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EMERGENCY SUPPORT FUNCTION 1

ESF-1: Transportation
Coordinating Agency

Sidney Public Works Department

Primary Agencies

Sidney Public Works Department, Richland County Road Department (mutual aid)

Support Agencies

Sidney Police Department, Richland County Office of Emergency Management,
Montana Department of Transportation, Montana Highway Patrol, Sidney Public
Schools (bus transportation)

Purpose
ESF-1 coordinates the assessment and restoration of transportation infrastructure within the City of
Sidney and coordinates transportation resources to meet public needs and support the transportation
needs of other ESFs during response and recovery, including assessing damage to, and restoring and
maintaining, City streets, bridges, and rights-of-way.

Scope
This ESF addresses movement of people and resources within the City; repair and restoration of City
transportation infrastructure; supporting emergency operations by identifying routes and controlling
traffic; transporting people, with additional consideration for medical patients and vulnerable
populations; and transporting material such as equipment and supplies. Additional guidance on debris
clearance is in ESF-3, and evacuation route guidance is in the Evacuation Support Annex.

Situation
Damage to City transportation infrastructure is likely in a significant disaster. The type and degree of
damage determines the effectiveness of response and recovery. Hazards that could disrupt the ability to
use City streets include severe winter weather, flooding, hazardous materials incidents, and earthquake.

Planning Assumptions
•
•
•
•

City transportation capabilities are largely limited to road-based ground transportation systems.
Most residents will use private transportation to evacuate or relocate.
Increased traffic associated with an evacuation will strain the City's street network.
The City will coordinate with Richland County Road Department, the Town of Fairview, and Montana
Department of Transportation regarding mutual aid, priorities for restoration of critical routes, and
public information on road closures and detours.

Concept of Operations — Roles and Responsibilities
Sidney Public Works Department (Coordinating Agency):
• Maintain a resource list of available City transportation resources, including locations of potential
fueling points.
• Support Richland County EOC operations and coordinate ESF-1 activities for the City.

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•

Work with Richland County and Montana DOT to designate transportation bases, staging areas, and
refueling and repair facilities.

Primary and Support Agencies:
• Undertake an immediate survey of City streets following a severe disaster and report estimates of
traffic capability and route closures to the Richland County EOC and the City Emergency
Management Coordinator for public information purposes.
• Prioritize the repair and restoration of transportation infrastructure so essential services receive first
priority.
• Maintain records of expenditures and document resources utilized during response and recovery.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 2

ESF-2: Communications
Coordinating Agency

Richland County 9-1-1 Dispatch – Richland County Sheriff’s Office (serving the City of
Sidney), Sidney Police Department, Richland County Office of Emergency Management

Primary Agencies

Richland County 9-1-1 Dispatch – Richland County Sheriff’s Office, Richland County
Office of Emergency Management, Sidney Police Department, Sidney Fire Department

Support Agencies

City of Sidney Administration, National Weather Service, Montana Disaster and
Emergency Services, Amateur Radio Emergency Services (ARES), Local radio and
broadcast media

Purpose
ESF-2 organizes, develops, and maintains adequate communications capability to support City
emergency operations, and to provide or supplement alerting and warning to key City officials and the
public of an impending or occurring emergency or disaster.

Scope
This ESF applies to the communications and warning assets serving the City of Sidney, including radio,
Richland County 9-1-1 dispatch, voice and data links, telephone and cellular systems, the National
Warning System, the Emergency Alert System, and amateur radio.

Situation
The City of Sidney is served by the Richland County 9-1-1 dispatch center, a division of the Richland
County Sheriff’s Office, acts as the central receiving point for warning information for the City. The
Montana Criminal Justice Information Network (CJIN) is the primary means of receiving and
disseminating warnings to City and County officials; the National Warning System (NAWAS) serves as
backup.

Planning Assumptions
•
•
•

City departments have their own communications equipment and rely on interoperable radio
frequencies coordinated through Richland County.
Normal telephone, cellular, and internet communications may be disrupted during a significant
emergency, requiring reliance on radio and amateur radio resources.
Tests of local warning systems will be conducted periodically with Richland County to familiarize City
government and the public with their use.

Concept of Operations — Roles and Responsibilities
Richland County 9-1-1 Dispatch (serving the City of Sidney) (Coordinating Agency):
• Coordinate the Richland County 9-1-1 dispatch center's communications support for City incidents.
• Coordinate with local amateur radio operators to establish a secondary communications network
supporting City shelters and operations.
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•
•

Coordinate access to and activation of the Integrated Public Alert and Warning System (IPAWS) and
Wireless Emergency Alerts for City-specific protective action messages, in accordance with Richland
County procedures.
Periodically test communications systems serving the City through joint exercises with Richland
County.

Primary and Support Agencies:
• Maintain an inventory of City radio frequencies and communications resources.
• Encourage that all City personnel with emergency responsibilities are trained in radio operation and
procedures.
• Assure that City staff are trained in Emergency Alert System (EAS) procedures.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 3

ESF-3: Public Works and Engineering
Coordinating Agency

Sidney Public Works Department

Primary Agencies

Sidney Public Works Department, Sidney Fire Marshal / Building Inspector

Support Agencies

Richland County Road Department, Richland County Office of Emergency
Management, Montana Department of Transportation, Montana Disaster and
Emergency Services

Purpose
ESF-3 provides guidance for the emergency coordination of public works and engineering services within
the City, including debris removal, collection, and disposal, and the restoration of water, wastewater,
and other essential City infrastructure after a disaster or incident.

Scope
This ESF's scope is to remove debris from City streets, manage storm damage, provide rapid restoration
of City water and sewer services, repair essential City infrastructure, provide damage assessment
information, and cooperate with other emergency agencies, including technical evaluations, emergency
repair of water and wastewater facilities, debris clearance, and emergency power.

Situation
An emergency or disaster may cause serious life-safety issues or property damage to City infrastructure.
Damage to City roads, bridges, water/wastewater treatment facilities, and other facilities may require
reinforcement, temporary repair, or demolition for safety.

Planning Assumptions
•
•
•

A major emergency or disaster may cause extensive damage to City property and infrastructure;
debris may make City streets impassable.
City water and wastewater utilities may be damaged or partially or fully inoperable.
Assistance from Richland County, the State, and the federal government may be needed to clear
debris, perform damage assessments, make emergency repairs to essential public facilities, and
provide emergency water for human health needs and firefighting.

Concept of Operations — Roles and Responsibilities
Sidney Public Works Department (Coordinating Agency):
• Coordinate all responding public and private public works and engineering resources within the City.
• Assess the need for outside public works and engineering resources to support City emergency
operations.
• Work with those responsible for damage assessment to deploy appropriately trained personnel to
assess damage to City roads, bridges, buildings, and infrastructure.

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Primary and Support Agencies:
• Provide personnel for internal and external preliminary damage assessment teams.
• Coordinate with support agencies to supply services and resources through the Richland County EOC
and provide initial damage assessment on City public facilities.
• Maintain records of expenditures and document resources utilized during response and recovery.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 4

ESF-4: Firefighting
Coordinating Agency

Sidney Fire Department

Primary Agencies

Sidney Fire Department, Sidney Fire Marshal / Building Inspector, Richland County
Office of Emergency Management

Support Agencies

Richland County Rural Fire Districts (mutual aid), Montana Department of Natural
Resources and Conservation, Sidney Police Department, Sidney Public Works
Department, Montana Disaster and Emergency Services

Purpose
ESF-4 describes how the City of Sidney will detect and suppress structural, wildland, and vehicle fires,
and provides an organized capability for effective fire management that utilizes all available firefighting
resources within the City and through mutual aid.

Scope
This ESF addresses all firefighting activities within City limits, including the detection and suppression of
structural, wildland-urban interface, and vehicle fires occurring separately or coincidentally with a
significant natural or technological disaster, and mutual aid coordination with Richland County rural fire
districts and neighboring municipal fire departments.

Situation
The City of Sidney faces hazards that may require firefighting support, including structure fires, wildlandurban interface fire risk in and around the City, and hazardous materials fires associated with rail,
pipeline, and highway transport corridors.

Planning Assumptions
•
•
•

During a disaster, some City firefighting resources may become scarce or damaged; mutual aid from
Richland County rural fire districts and the State will be requested as needed.
The Sidney Fire Department will ensure fire protection to the City prior to committing resources to
mutual aid.
Fire personnel are trained in ICS/NIMS, providing a strong level of command structure
understanding during an incident.

Concept of Operations — Roles and Responsibilities
Sidney Fire Department (Coordinating Agency):
• Work within the guidelines of established fire mutual aid agreements and operating plans.
• Coordinate activation of the Richland County EOC in support of significant fire operations.
Primary and Support Agencies:

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•
•
•

Assume command of structural fire incidents within City limits until relieved or until Unified
Command is established.
Provide support functions, resources, or emergency personnel as agreed upon in mutual aid
agreements.
Maintain updated resource inventories of supplies, equipment, and personnel resources.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 5

ESF-5: Emergency Management
Coordinating Agency

City of Sidney Emergency Management Coordinator, in coordination with the Richland
County Office of Emergency Management

Primary Agencies

Mayor, Chief Administrative Officer, City of Sidney Administration, Sidney Police
Department

Support Agencies

Richland County 9-1-1 Dispatch, American Red Cross, Montana Disaster and
Emergency Services, City Department Heads,

Purpose
ESF-5 describes how the City of Sidney will support incident information and planning needs to develop
and maintain a common operating picture, and collects, analyzes, and shares information about a
potential or actual emergency or disaster to enhance the response and recovery activities of the City
and Richland County.

Scope
ESF-5 serves as the hub for receipt and dissemination of incident information affecting the City;
coordinates with on-scene Incident Commanders, City departments, and Richland County to facilitate
the flow of situational information; supports collection and aggregation of City damage assessment
data; and supports incident action planning coordinated through the Richland County EOC.

Situation
Emergencies or disasters may occur within the City at any time, causing significant human suffering,
injury and death, public and private property damage, economic hardship, and disruption of City
government.

Planning Assumptions
•
•
•

There will be an immediate and continuing need to collect, process, and disseminate situational
information from the City to identify urgent response requirements.
During the early stages of an event, information available to the City may be vague or incomplete;
verification will improve as the event matures.
The City will keep the Richland County EOC current on all pertinent activities occurring within City
limits.

Concept of Operations — Roles and Responsibilities
City of Sidney Emergency Management Coordinator, in coordination with the Richland County Office
of Emergency Management (Coordinating Agency):
• Prepare, in concert with the Mayor and Chief Administrative Officer, a Declaration of Local
Emergency or Disaster and any amendments, consistent with §§ 10-3-402 through 10-3-404 MCA.

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•
•

Coordinate emergency management mutual aid with Richland County, the Town of Fairview, and
relief organizations such as the American Red Cross.
Coordinate and conduct a post-disaster situation analysis (After-Action Report) to identify lessons
learned and revise plans as needed.

Primary and Support Agencies:
• Provide ongoing status reports to the Richland County EOC as requested.
• Assess City-specific information and make recommendations on actions to be taken.
• Procure available documentation of the event for archiving.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 6

ESF-6: Mass Care
Coordinating Agency

American Red Cross in coordination with the City of Sidney, Richland County Public
Health Department

Primary Agencies

Richland County Office of Emergency Management, Sidney Public Schools (shelter
facilities)

Support Agencies

City of Sidney Administration, Voluntary Organizations Active in Disaster (VOAD)
partners, The Salvation Army, Local churches

Purpose
ESF-6 describes how the City of Sidney will support the efforts of the American Red Cross and
nongovernmental organizations to address the mass care, emergency assistance, temporary housing,
and human services needs of City residents and visitors impacted by disaster.

Scope
This ESF addresses temporary short-term sheltering needs within or near the City during a major
emergency or disaster, coordination of opening shelters through the Richland County EOC and the
American Red Cross, mass feeding operations, and reunification services.

Situation
The City of Sidney can provide emergency short-term protection to meet the needs of residents by
maximizing use of Sidney Public Schools, churches, and community facilities as temporary housing,
feeding, or medical facilities. The American Red Cross — Montana Region and the Richland County
Public Health Department are the primary organizations responsible for mass care and shelter
operations serving the City.

Planning Assumptions
•
•
•

The City may need to activate one or more shelters located within City limits for a limited number of
residents and visitors.
Some residents will go to shelters; others will find shelter with friends and relatives.
Household pets and service animals require coordinated sheltering consistent with ESF-11 and
applicable federal and State requirements.

Concept of Operations — Roles and Responsibilities
American Red Cross, in coordination with the City of Sidney (Coordinating Agency):
• Coordinate with the American Red Cross and Richland County on inventories of available public
shelter facilities within the City.
• Coordinate the implementation of the overall shelter program serving City residents as needed.
• Establish communications between City shelters and the Richland County EOC.

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Primary and Support Agencies:
• Identify suitable City and community facilities and develop emergency SOPs and MOUs for their use
as shelters.
• Maintain a list of shelters, capabilities, and resources available within the City.
• Track displaced City residents and support family reunification.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 7

ESF-7: Resource Support
Coordinating Agency

City of Sidney Administration, in coordination with the Richland County Office of
Emergency Management

Primary Agencies

City of Sidney Administration, Richland County Office of Emergency Management, City
of Sidney Public Works

Support Agencies

City Finance/Clerk Department, American Red Cross, Montana Disaster and Emergency
Services

Purpose
ESF-7 coordinates resource support to the City of Sidney consisting of emergency relief supplies, facility
space, office equipment and supplies, contracting services, transportation services (in coordination with
ESF-1), security services, and personnel required to support immediate City response activities.

Scope
ESF-7 provides a flexible organizational structure for coordinating the procurement and provision of City
and private-sector resources during a disaster; receiving and coordinating response to resource requests
from City departments; monitoring and tracking available and committed resources; and documenting
the financial costs of providing resources.

Situation
Resource support could be affected by several disaster scenarios, including severe winter weather,
flooding, or wildfire, which could isolate the City and prevent timely arrival of outside resource support.
The City must be able to coordinate local resources for a period of time prior to the arrival of additional
assistance.

Planning Assumptions
•
•
•

Requests for and utilization of outside resources will often become necessary in a larger-scale
emergency or disaster affecting the City.
Resource requirements beyond the capacity of City departments will be coordinated through the
Richland County EOC.
Local (City, County, and mutual aid) resources must be exhausted before State or federal assistance
becomes available through a Governor's or Presidential declaration.

Concept of Operations — Roles and Responsibilities
City of Sidney Administration, in coordination with the Richland County Office of Emergency
Management (Coordinating Agency):
• Maintain the City's role within the Richland County EOC with appropriate equipment, consumables,
resource lists, and staff availability.

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•
•

Maintain liaison with support agencies, the local business community, and volunteer organizations
serving the City.
Classify and inventory City resources using NIMS resource typing definitions where applicable, to
speed mutual aid requests and tracking.
Develop procedures for field personnel to register emergency workers at a City disaster site.

Primary and Support Agencies:
• Coordinate City resources through use of the Richland County EOC or other coordination point
during an emergency or disaster.
• Locate, procure, and issue resources to City departments for use in emergency operations.
• Maintain records of expenditures and document resources utilized during recovery.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 8

ESF-8: Public Health and Medical Services
Coordinating Agency

Richland County Public Health Department in coordination with City of Sidney
Administration

Primary Agencies

Richland County Public Health Department, Sidney Health Center, Richland County
Emergency Medical Services / Ambulance Service

Support Agencies

City of Sidney Administration, Area pharmacies, American Red Cross, Eastern Montana
Community Mental Health Center, Montana Department of Public Health and Human
Services

Purpose
ESF-8 coordinates plans, procedures, and resources to support health and medical care within the City
of Sidney during a time of emergency or a developing potential health and medical situation,
complementing rather than replacing the existing emergency plans and procedures of Sidney Health
Center and area medical providers.

Scope
ESF-8 is designed to provide a flexible organizational structure capable of meeting the requirements of
many emergency scenarios with the potential to require activation of the Richland County EOC and
implementation of this Plan, including surge support for Sidney Health Center, coordination of mental
and behavioral health services, and coordination with the Richland County Coroner for mass fatality
management.

Situation
Sidney Health Center serves as the regional hospital for the City of Sidney and much of Richland County.
A significant natural disaster or technological event could overwhelm the City's and region's medical
system, necessitating both State and federal public health and medical care assistance.

Planning Assumptions
•
•
•

Emergency medical and public health services will be an extension of normal duties for area
providers during most incidents.
City and County resources are capable of meeting most emergencies; large-scale disasters may
require State and federal assistance and, in catastrophic situations, relocation of medical facilities.
Disaster victims and emergency services personnel who report to established shelters may require
triage and treatment of minor injuries.

Concept of Operations — Roles and Responsibilities
Richland County Public Health Department, in coordination with Sidney Health Center (Coordinating
Agency):

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•
•
•

Provide leadership in directing, coordinating, and integrating overall public health and medical
assistance to areas of the City affected by an incident.
Coordinate the activation and deployment of health and medical services personnel, supplies, and
equipment supporting the City.
Notify Montana DES of significant public health emergencies affecting the City.

Primary and Support Agencies:
• Coordinate services, equipment, and personnel to meet the health and medical needs of City
disaster victims.
• Coordinate with the Richland County Coroner for mass fatality management, consistent with the
Mass Fatality and Mass Casualty Support Annex.
• Maintain records of expenditures and document resources utilized during recovery.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 9

ESF-9: Search and Rescue
Coordinating Agency

Sidney Police Department, Richland County Sheriffs Office, Richland County Office of
Emergency Management

Primary Agencies

Sidney Police Department, Sidney Fire Department

Support Agencies

Richland County Sheriff's Office, City of Sidney Administration, Montana Highway
Patrol, Montana National Guard, Amateur Radio Operators, Montana Disaster and
Emergency Services, Montana Civil Patrol

Purpose
ESF-9 describes how the City of Sidney will coordinate deployment of resources for both urban and nonurban search and rescue within City limits during a major disaster or incident.

Scope
This ESF addresses urban and structural collapse search and rescue, and, in coordination with Richland
County, wilderness, water, and aeronautical search and rescue operations affecting the City. This ESF
also addresses use of search and rescue resources in support of emergency management response and
recovery activities.

Situation
A major disaster or emergency situation affecting the City may result in displaced, stranded, lost, or
trapped individuals needing prompt rescue and medical attention. Local resources are capable of
handling day-to-day activities; the Sidney Police Department is the lead City agency for search and
rescue activities within City limits.

Planning Assumptions
•
•
•

Heavy rescue operations, or water rescue due to flooding, will be a team effort of City police, fire,
Richland County Sheriff's Office, and other agencies as appropriate under NIMS.
An emergency or disaster can cause buildings to collapse or leave people stranded due to rising
water, threatening lives and requiring prompt search, rescue, or medical care.
Whenever local resources are exhausted, unavailable, or unqualified for a particular search and
rescue mission, assistance may be requested through Richland County, the State, and federal search
and rescue resources.

Concept of Operations — Roles and Responsibilities
Sidney Police Department (Coordinating Agency):
• Provide leadership in directing, coordinating, and integrating overall City search and rescue efforts.
• Coordinate and direct the activation and deployment of City personnel, supplies, and equipment.
• Provide a point of contact for the public to report possible search and rescue needs within the City.

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Primary and Support Agencies:
• Respond as required on a priority basis and coordinate activities with responding agencies.
• Coordinate with search and rescue elements responding from outside the City.
• Conduct other specific response actions as dictated by the situation.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 10

ESF-10: Oil and Hazardous Materials Response
Coordinating Agency

Richland County Office of Emergency Management, Sidney Fire Department

Primary Agencies

Sidney Fire Department, Sidney Police Department

Support Agencies

City of Sidney Public Works Department, Montana Department of Environmental
Quality, Montana State HAZMAT Incident Response Team (SHMIRT), Montana Disaster
and Emergency Services, Richland County LEPC, Montana National Guard

Purpose
ESF-10 describes how the City of Sidney will respond to an actual or potential discharge or release of
hazardous materials resulting from a natural, human-caused, or technological incident within City limits,
and coordinates the appropriate response to related environmental protection issues, consistent with §
10-3-1209 MCA.

Scope
ESF-10 provides for a coordinated, effective, and efficient response to discharges and releases of oil, gas,
or hazardous materials within the City, including chemical, biological, radiological, nuclear, or explosive
(CBRNE) substances, whether accidental or intentional, and establishes lead coordination roles among
City departments.

Situation
Hazardous materials are commonly stored, used, and transported through the City of Sidney via
roadway, railroad, and pipeline in support of regional agriculture and energy development. A release of
hazardous materials from either fixed facilities or transportation incidents poses a possible threat to the
City.

Planning Assumptions
•
•

Local response to hazardous materials incidents is limited in scope by financial and training
constraints; specialized State teams (SHMIRT, EOD, Civil Support Team) may be requested through
Montana DES.
A natural or technological disaster could result in single or numerous situations in which hazardous
materials are released into the environment within the City.

Concept of Operations — Roles and Responsibilities
Sidney Fire Department (Coordinating Agency):
• Provide leadership in directing, coordinating, and integrating overall City efforts to provide
hazardous materials response.
• Encourage that all first responders be trained in awareness and operations-level hazardous
materials response.

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•

Notify Montana DES of all significant hazardous materials incidents within the City and request
assistance when needed.

Primary and Support Agencies:
• Make tactical field decisions consistent with the Emergency Management and Sidney Fire
Department's hazardous materials Standard Operating Guidelines, including establishing an isolation
area, perimeter control, and incident command.
• Coordinate all federal or State hazardous materials resources into the affected area from staging
areas.
• Continue to reassess priorities and strategies throughout the emergency.

References
•
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County Hazardous Materials Response Plan
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 11

ESF-11: Agriculture and Natural Resources
Coordinating Agency

Richland County Extension Office, in coordination with the City of Sidney

Primary Agencies

Richland County Extension Office, Richland County Public Health Department, Richland
County Office of Emergency Management

Support Agencies

City of Sidney Public Works Department, Local veterinarians, Humane Society,
Montana Department of Livestock, Montana Department of Agriculture

Purpose
ESF-11 identifies the responsibilities of organizations charged with oversight of food and water supplies
within the City in the case of a disaster or emergency, and organizes the resources available to address
animal care, including household pets and service animals, in the event of a disaster.

Scope
This ESF addresses assessment of food and water needs for areas of the City impacted by disaster;
assuring the safety and security of the commercial food supply; coordinating actions to prevent the loss
of household pets and service animals; and coordinating with Richland County on livestock and
agricultural issues affecting the surrounding area.

Situation
A significant emergency or disaster may diminish food and water stores within the City. Any
displacement or evacuation of City residents may place household pets and service animals at risk for
food, shelter, and care.

Planning Assumptions
•
•

The need for fresh food and water will likely overwhelm the City's local supply if electricity is not
available for three or more days.
Emergency shelters operated by the American Red Cross generally will not accommodate household
pets; the City and County will coordinate identification of pet-friendly sheltering options consistent
with the PETS Act.

Concept of Operations — Roles and Responsibilities
Richland County Extension Office, in coordination with the City of Sidney (Coordinating Agency):
• Exercise overall responsibility for the coordination of ESF-11 activities affecting the City.
• Coordinate agriculture and animal care assessments at the disaster site to determine needs and
priorities.
• Provide media releases, in accordance with ESF-15, regarding sheltering options for displaced
household pets.
Primary and Support Agencies:
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•
•
•

Identify sites and facilities within or near the City for boarding and/or quarantining household pets,
if possible.
Advise the Richland County EOC of food and agricultural health hazards.
Document all costs and expenses associated with response and recovery activities.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 12

ESF-12: Energy
Coordinating Agency

City of Sidney Public Works Department, Richland County Office of Emergency
Management

Primary Agencies

City of Sidney Public Works Department, Electric utility providers, Natural gas
providers

Support Agencies

Richland County Road Department, Sidney Police Department, Montana Disaster and
Emergency Services

Purpose
ESF-12 describes how the City of Sidney will coordinate plans, procedures, and resources to support
response to and recovery from shortages and disruptions in the supply and delivery of utilities within
the City during a major disaster or incident.

Scope
This ESF coordinates with utilities operating within the City to maintain the integrity of supply systems
during emergency situations and to ensure damages are repaired and services restored efficiently;
monitors and coordinates the availability of electricity, natural gas, and generation fuels; and
coordinates with private-sector providers of energy and transportation fuels.

Situation
Emergencies, both natural and human-caused, can significantly affect public and privately owned
utilities serving the City. The ability to quickly restore damaged water, power, natural gas, and sewer
systems is essential to minimizing a disaster's impact on the safety, health, and economy of the City.

Planning Assumptions
•
•
•

A major disaster could destroy or damage portions of the City's energy and utility systems.
Widespread and possibly prolonged electrical power failures could occur in a major disaster.
City departments, under an emergency declaration, may require authority to access private
property to evaluate and shut off utilities that jeopardize public and private property or threaten
public health, safety, or the environment.

Concept of Operations — Roles and Responsibilities
City of Sidney Public Works Department, in coordination with area utility providers (Coordinating
Agency):
• Maintain liaison with local utilities serving the City, including the ability to contact representatives
on a 24-hour basis.
• Seek an emergency declaration and coordinate the regulation of water and utility usage in times of
shortages, as appropriate.
• Coordinate public information and instructions with ESF-15.
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Primary and Support Agencies:
• Coordinate assistance to support local utility and energy providers, as requested.
• In conjunction with the Richland County EOC, determine priorities among users if adequate utility
supply is not available to meet all essential needs.
• Make initial damage assessments and provide information necessary for compiling damage and
operational capability reports.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 13

ESF-13: Public Safety and Security
Coordinating Agency

Sidney Police Department

Primary Agencies

Sidney Police Department, City of Sidney Administration, Richland County Office of
Emergency Management

Support Agencies

Richland County Sheriff's Office, Montana Highway Patrol, Montana Disaster and
Emergency Services

Purpose
ESF-13 supports the Sidney Police Department in addressing public safety and security capabilities and
resources to support the full range of incident management activities associated with emergencies and
disasters within the City.

Scope
This ESF provides a mechanism for coordinating and providing adequate support to authorities for law
enforcement, public safety, and security capabilities and resources within the City, including normal law
enforcement responsibilities such as evacuation and movement of the public away from a hazard area
and enforcing limited access to hazardous areas.

Situation
The City of Sidney is vulnerable to the effects of flooding, extreme wind, winter storms, and other
hazards identified in the Basic Plan that could cause public and private property loss and damage, death
and injury, and prolonged impact.

Planning Assumptions
•
•

General law enforcement problems are compounded by disaster-related community disruption,
restriction of movement, and a shortage of law enforcement resources.
The capabilities of the Sidney Police Department will be quickly exceeded in a significant incident;
supplemental assistance will be requested through Richland County and State mutual aid channels.

Concept of Operations — Roles and Responsibilities
Sidney Police Department (Coordinating Agency):
• Notify Richland County 9-1-1 of a major law enforcement emergency within the City.
• Coordinate capabilities, resources, and assets necessary to alleviate disaster impacts on City
residents and public entities.
• Provide a representative to the Richland County EOC with the authority to coordinate law
enforcement functions for the City.
Primary and Support Agencies:

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•
•
•

Restore and maintain law and order within the City; control traffic during and after emergencies and
maintain access and egress routes.
Recommend evacuation of endangered populations within the City and inform the public of
evacuation orders.
Maintain updated resource inventories of supplies, equipment, and personnel resources.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 14

ESF-14: Long-Term Community Recovery
Coordinating Agency

City of Sidney Administration, in coordination with the Richland County Office of
Emergency Management

Primary Agencies

Mayor, Chief Administrative Officer, City of Sidney Administration, City of Sidney
Public Works Department

Support Agencies

Richland County Office of Emergency Management, Sidney Chamber of Commerce,
Federal Small Business Administration, Federal Emergency Management Agency,
Montana Disaster and Emergency Services

Purpose
ESF-14 provides a framework for City of Sidney support to nongovernmental organizations and the
private sector to recover from the effects of a major disaster, and enables community recovery from
long-term consequences, including assessment of damages, restoration, and reduction of risk from
future incidents where possible.

Scope
This ESF applies to City departments following a disaster that affects the long-term recovery of the
community. Support and resources vary depending on the extent and type of incident. ESF-14 may be
activated for large-scale events requiring City assistance in areas such as housing, business,
employment, and infrastructure.

Situation
The City of Sidney is vulnerable to a variety of natural and human-caused disasters that could cause
public and private property loss and damage, death and injury, damage to the environment, and
prolonged disruption in the community.

Planning Assumptions
•
•

Given the City's limited resources to accomplish recovery operations, Richland County, the State,
and federal governments will play a major role in substantially supplementing City efforts.
Depending on the type and scope of the incident, federal resources and/or funds may be available
for public and/or private (individual and business) assistance.

Concept of Operations — Roles and Responsibilities
City of Sidney Administration, in coordination with the Richland County Office of Emergency
Management (Coordinating Agency):
• Recruit volunteers with professional skills to assist with City damage assessment efforts.
• Establish points of contact with Richland County and State officials to determine approximate areas
affected and extent of damage.

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•

Work to establish a partnership with local business and industry to encourage available programs
assisting with economic stabilization and recovery.

Primary and Support Agencies:
• Develop applicable SOPs, guidelines, and/or checklists detailing the accomplishment of assigned
functions.
• Provide ongoing status reports as requested by the ESF-14 Coordinator.
• Document all costs and expenses associated with response and recovery activities.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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EMERGENCY SUPPORT FUNCTION 15

ESF-15: Public Information
Coordinating Agency

City of Sidney Public Information Officer, or designee

Primary Agencies

City of Sidney Public Information Officer, Mayor and City Council, City of Sidney
Administration, Richland County Office of Emergency Management

Support Agencies

Richland County 9-1-1, Public and private media (television, radio, newspaper),
Amateur Radio Emergency Services, NOAA National Weather Service (EAS), Montana
Disaster and Emergency Services

Purpose
ESF-15 disseminates information to the public and other partners during times of emergency affecting
the City of Sidney (e.g., evacuation/shelter-in-place orders, water boil notices, and similar public safety
information).

Scope
This ESF applies to any event designated by the City Emergency Management Coordinator or elected
officials where significant interagency coordination is necessary; it supports City departments and
Richland County partners in the timely and accurate dissemination of information to the public, media,
and private sector, and supports development of consistent and accurate messaging.

Situation
The ability to disseminate information to the public during a disaster can be hampered by power
outages and damage to telecommunications infrastructure. During a City-wide or larger incident, a Joint
Information Center (JIC) may be established, coordinated with Richland County, to coordinate the
dissemination of information about all City, County, State, and federal disaster response and recovery
programs.

Planning Assumptions
•
•
•

A public education and information program will help save lives and property during emergencies
and disasters affecting the City.
Demands for information from media outside the City will be significantly increased in a disaster.
In a significant disaster or emergency event, a Joint Information Center (JIC) may be established with
Richland County to help facilitate the flow of information between agencies and the general public.

Concept of Operations — Roles and Responsibilities
City of Sidney Public Information Officer, or designee (Coordinating Agency):
• Coordinate City public information activities with Richland County and other participating agencies.
• Obtain approval for release of information from the Incident Commander.
• Disseminate public information to the Mayor, City Council, and the State PIO when approved.

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Primary and Support Agencies:
• Provide maps, charts, status reports, photos, schematics, or other displays that clarify the
emergency or disaster situation in support of press conferences and briefings.
• Monitor media broadcasts and articles to check for accuracy and coordinate rumor control.
• Provide updates for the City website and social media regarding the scope of the emergency, impact
to the City, and protective action guidance.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
National Response Framework, Emergency Support Function annexes (FEMA).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.

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ANNEXES

Support Annexes
Support annexes describe City-wide policies, processes, and organizational structures for cross-cutting
emergency management functions that are not specific to a single hazard.

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SUPPORT ANNEX

Continuity of Operations and Continuity of Government Support Annex
Coordinating Agency

Mayor and City Council

Support Agencies

City of Sidney Administration and all City departments

Continuity of Government (COG) and Continuity of Operations (COOP) are essential functions of
emergency management for the City of Sidney, ensuring the preservation, maintenance, or
reconstitution of the City government's ability to carry out its constitutional and statutory responsibilities
during and after an emergency or disaster.

Purpose
To provide the framework for the continued operation and continuity of City government and its
essential functions during and after an emergency or disaster, and to ensure the preservation of public
and other records essential to the continued operations of City government.

Scope
This annex applies to the City of Sidney and its departments, addressing succession of officers, seat of
government, emergency powers and authority, the Emergency Operations Plan, primary and alternate
emergency operations facilities, preservation of vital records, and protection of critical infrastructure.

Situation
Human-caused or natural disasters may threaten the functional capability of City government through
potential destruction of, or harm to, government personnel, facilities, critical systems, resources, and
vital records. Contingency plans must provide for the continued protection and safety of the population
and bring about the prompt and orderly restoration and recovery of public and private property and
services.

Planning Assumptions
•
•
•

Even during disasters and emergencies, City residents expect government to continue to provide its
normal services.
Services that directly affect the preservation of life, property, and the environment will be given the
highest priority for receiving resources.
Each City department will maintain a continuing program to encourage individual employee
preparedness.

Concept of Operations
Succession of Officers
The Mayor has ultimate authority for the City of Sidney. In the event the Mayor is unable or unavailable
to perform the duties identified under this Plan, the City Council President, followed by the order of
seniority of the remaining Aldermen/Councilmen as established by City ordinance, is designated as the
successor. The Chief Administrative Officer maintains continuity of day-to-day City operations and
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direction of department heads throughout. Line of succession for each City department head is
according to department rules and standard operating procedures.
Seat of Government
The seat of government for the City of Sidney is City Hall, 115 2nd Street S.E., Sidney, Montana 59270.
The Mayor, in consultation with the Chief Administrative Officer, may designate an alternate or
temporary seat of government should that be necessary, which may be the Richland County EOC or its
alternate location during an extreme emergency.
Emergency Powers and Authority
Should a situation be serious enough to warrant the use of City emergency powers, the Mayor may
declare a local emergency or local disaster consistent with §§ 10-3-402 through 10-3-405 MCA.
Declarations and executive orders invoking emergency power should be filed, within 48 hours or as soon
as practical, with the City Council for ratification, confirmation, modification, or rejection.
Emergency Operations Plan
The basis for a coordinated, effective response to a disaster is this Emergency Operations Plan. The
objectives of the EOP are to foster a City-wide systematic approach to planning; support a capability for
prompt, coordinated response to disasters or threats; provide a basis for assured continuity of
government; and promote uniformity in principles, policies, and concepts of operations with Richland
County.
Primary and Alternate Emergency Operations Facilities
Primary — City Hall serves as the primary location from which City officials direct and coordinate the
City's response, and the Richland County EOC is the facility from which multi-jurisdictional support to
on-scene response is coordinated. Alternate — City departments should prepare for the possibility of
unannounced relocation of essential functions to alternate facilities capable of supporting operations in
a threat-free environment.
Preservation of Vital Records
In order to provide normal government operations following a disaster, vital records — ordinances and
resolutions, deeds, financial records, personnel and payroll rosters, succession lists, and operational
plans — must be protected by each City department. Department heads are encouraged to inventory
and prioritize vital records in their custody and arrange for appropriate backup or off-site storage.
Protection of Essential Functions and Critical Infrastructure
Essential functions are those that enable the City to provide vital services, exercise civil authority,
maintain the safety and well-being of the general populace, and sustain the local economic base in
emergencies. City departments should take maximum advantage of available communications media,
redundant systems, and mutual aid to sustain essential functions.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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SUPPORT ANNEX

Civil Unrest Support Annex
Coordinating Agency

Sidney Police Department

Support Agencies

Sidney Fire Department, Richland County Office of Emergency Management , Richland
County Sheriff's Office, Richland County 9-1-1 Dispatch, City of Sidney Public Works
Department, Montana Highway Patrol, Montana National Guard, Richland County
Ambulance Service

Civil unrest, like terrorism, is a hazard that, while the frequency of occurrence can seldom be predicted,
necessitates considerable planning by the agencies responsible for addressing it within the City of Sidney.

Purpose
To establish the procedures necessary to reduce or minimize the loss of property and threat to persons
in areas of civil unrest within the City of Sidney, and to assist in the restoration of order and a return to
normal activity after such disturbances.

Scope
Planning for and responding to civil disturbances within the City is primarily the responsibility of the
Sidney Police Department and associated resources. Unless other considerations warrant, all other City
departments are responsible for maintaining their own operations and services during this type of
event. When situations occur that are beyond the capabilities of the City, additional support may be
necessary from Richland County and/or the State.

Situation
Civil unrest will be defined to include acts that involve criminal activity by a group comprising a threat to
the lives and property of others within the City, whether precipitated by a specific event or resulting
from longstanding grievances. These events generally fall under definitions in Montana Code Annotated
Title 45, Chapter 8, Part 1.

Planning Assumptions
•
•

Civil disturbances within the City that are addressed under mutual aid agreements providing for
limited assistance from Richland County will generally be reported to Montana DES for
informational purposes.
State resources committed to a civil disturbance affecting the City will be coordinated through the
Montana DES State Emergency Coordination Center and the Richland County EOC as appropriate.

Concept of Operations
Direction and Control
All operations will be carried out using NIMS/ICS. The Sidney Police Department will assume the Incident
Command role. Upon notification to Richland County 9-1-1 dispatch of a potential or actual civil
disturbance within the City, communications among all responding agencies will be established to
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ensure coordinated response, information sharing, and, at the state level, release of information
through the Joint Information Center as detailed in ESF-15.
Authorities and Limitations
The Incident Commander has authority to coordinate the use of resources and personnel at the scene of
the emergency. The Mayor has the authority to declare a local emergency within the City, subject to
ratification by the City Council, and the responsibility to request a State or federal declaration if
appropriate, consistent with §§ 10-3-402 through 10-3-404 MCA. MCA Title 45, Chapter 8, Part 1
addresses conduct disruptive of public order.
Public Information
Once appointed, the Public Information Officer will be responsible for the coordination and
dissemination of public information during the emergency and will clear all press releases through the
Incident Commander. Instructions to the public may include traffic detours, areas of operation restricted
due to actual or anticipated unlawful activity, and curfews imposed as a result of the activity.
Operational Roles and Responsibilities
The Sidney Police Department, in the warning period, should maintain adequate stock of items likely to
be in high demand, evaluate equipment needs, update resource lists, and establish inter-agency
coordination. During the operations period, the Department should respond to and control the incident
consistent with department SOPs, establish Unified Command with other affected jurisdictions as
appropriate, and maintain contact with the media through the PIO. During the recovery phase, the
Department should release excess personnel and equipment according to a demobilization plan, assist
in the compilation of damage assessment, and participate in post-incident analysis.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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SUPPORT ANNEX

EOC Activation Support Annex
Coordinating Agency

City of Sidney Emergency Management Coordinator, in coordination with the Richland
County Office of Emergency Management

Support Agencies

Mayor, Chief Administrative Officer, City department heads

The Emergency Operations Center (EOC) serving the City of Sidney is the Richland County EOC, activated
and staffed in accordance with the interlocal agreement between the City and County. This annex
provides guidance for City participation in the activation and operating procedures for the EOC during an
emergency or disaster affecting the City.

Purpose
The purpose of this annex is to provide guidance for City of Sidney representation, coordination, and
support during activation of the Richland County Emergency Operations Center. The purpose of the EOC
is to support field operations by obtaining and providing resources, maintaining up-to-date information,
coordinating activities, providing information to the public, and bringing chief decision-makers together
to coordinate the response to a disaster affecting the City.

Scope
It is not intended that the Richland County EOC assume incident command responsibilities for the
separate incidents that may occur as the result of a major emergency or disaster within the City, nor
does it have authority to do so. The Incident Command System (ICS) is used as the organizational
structure to manage the EOC's response activities, enhancing the ability to interface with City
departments and field incident command posts.

Situation
In order to provide the most effective response to an emergency affecting the City, efforts should be
coordinated through a central office. The Richland County EOC has been designated as the base for
county-wide and City-wide emergency management activities. The City of Sidney is responsible for
participating in and supporting the maintenance of this EOP and coordinating with the County's
emergency operations facility.

Planning Assumptions
•
•
•

A natural or human-caused disaster or emergency affecting the City may occur at any time, requiring
response capabilities beyond what is normally available locally.
Utilization of this EOP does not require activation of the Richland County EOC; the need for
activation will be determined at the time of notification of the event.
City department heads will send a designated representative to the EOC when requested and will
bring personnel, SOPs, and special items such as maps and resource lists needed to operate
effectively.

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Concept of Operations
Notification
In the event of a natural disaster or other emergency requiring the activation of the EOC, Richland
County 9-1-1 will contact the Richland County Emergency Manager, who will coordinate with the City of
Sidney Emergency Management Coordinator to determine the level of City participation and
representation required.
Levels of Activation
Standby — the lowest level, covering the period before an emergency when there is forewarning of an
impending situation. Partial Activation — occurs when the emergency situation reoccurs on a relatively
regular basis and requires response by multiple agencies, such as closure of City streets during
snowstorms or minor flooding. Full EOC Activation — occurs when the emergency requires the
participation of multiple and outside agencies performing the full range of emergency service functions,
such as a major flood or earthquake affecting the City.
City Roles and Responsibilities
The City of Sidney Emergency Management Coordinator, in collaboration with the Mayor and Chief
Administrative Officer, is responsible for determining and coordinating City representation at the
Richland County EOC. City department heads should ensure sufficient staffing is available to represent
department interests at the EOC when activated, and to continue delivery of essential City services
during the activation.
Administration and Support
All City personnel entering the EOC are required to check in and follow Richland County EOC security
procedures. Reports and records, including staffing records, message logs, and situation reports, should
be maintained consistent with the Richland County EOC's established forms (e.g., ICS 203, 204, 207, 209,
211, 213, 214).

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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SUPPORT ANNEX

Evacuation Support Annex
Coordinating Agency

Sidney Police Department, in coordination with the Richland County Sheriff's Office
and Richland County Office of Emergency Management

Support Agencies

City of Sidney Public Information Officer, City of Sidney Administration, Sidney Public
Schools, American Red Cross, Montana Disaster and Emergency Services

The purpose of this annex is to provide for the orderly and coordinated evacuation of all or any part of
the population of the City of Sidney if it is determined that such action is the most effective means
available for protecting the population from the effects of any disaster.

Purpose
To provide for the orderly and coordinated evacuation of all or any part of the population of the City of
Sidney if it is determined that such action is the most effective means available for protecting the
population from the effects of any disaster. The use of in-place sheltering is also considered part of the
evacuation process and is addressed in this annex.

Scope
Several emergency situations may require evacuation of all or part of the City. Small-scale, localized
evacuations may be needed as a result of a hazardous materials incident, major fire, or other incident.
Large-scale evacuation may be needed in the event of a City-wide or regional disaster. The basic
approach to evacuation is the same regardless of the type of threat.

Situation
There are a wide variety of emergency situations that might require an evacuation of all or part of the
City of Sidney. An evacuation may require substantial physical resources for transportation,
communication, and traffic control.

Planning Assumptions
•
•
•

Evacuation of the affected area may be the most effective means of safeguarding lives.
It is assumed that the public will receive and understand official information related to evacuation,
and that most residents will act in their own interest and evacuate dangerous areas when advised to
do so by City or County officials.
Most evacuees will use private transportation; however, transportation may need to be provided for
some evacuees, including those with access and functional needs.

Concept of Operations
Authority
The ultimate responsibility for ordering an evacuation within the City rests with City government. The
Mayor, and the Incident Commander for the immediate vicinity of an incident site, have the authority to
order an evacuation during an emergency. No official has the legal authority to force citizens to
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evacuate their homes against their will, unless they are obstructing emergency operations; officials can,
however, enforce evacuation of public facilities or places of business.
Evacuation Area Definition and Security
Areas to be evacuated within the City should be determined by the Incident Commander based on the
advice of individuals and agencies with the necessary expertise. The Sidney Police Department, through
the Incident Commander, establishes an inside and outside security perimeter for the evacuated area,
coordinating with the Richland County Sheriff's Office as needed for the outer perimeter.
Shelter-in-Place
This option should always be considered and evaluated in lieu of evacuation. In cases of limited release
of hazardous materials of relatively short duration, shelter-in-place is preferable and just as effective a
protective measure as evacuation.
Moving Evacuees
The Sidney Police Department, in coordination with the Incident Commander, designates evacuation
routes and establishes traffic control points to assist evacuees and maintain continuous flow of traffic
toward reception centers and shelters coordinated through ESF-6.
Return of Evacuees
Return of evacuees to their homes or businesses within the City requires the same consideration,
coordination, and control as the original evacuation. The following conditions should generally prevail
before evacuees are authorized to return: the threat has been resolved; debris has been removed
sufficient to permit travel; downed power lines and ruptured utility lines have been repaired or secured;
and structures have been inspected and determined safe to reoccupy.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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SUPPORT ANNEX

Mass Fatality and Mass Casualty Support Annex
Coordinating Agency

Sidney Police Department and Richland County Coroner's Office

Support Agencies

Sidney Fire Department, Richland County Office of Emergency Management, Sidney
Health Center, State Medical Examiner, Richland County Health Department, Richland
County Coroner's Office, American Red Cross, Montana Disaster and Emergency
Services

The purpose of this annex is to provide guidance and a framework for the City of Sidney's response to a
casualty-producing event where multiple victims require hospital medical care or mortuary services, and
where the number of casualties is likely to exceed local hospital medical surge and/or Richland County
Coroner's Office capacity.

Purpose
To provide guidance for the City of Sidney's response to a mass casualty or mass fatality incident, and to
provide for a coordinated effort between primary and support agencies responsible for providing mass
casualty services and resources during both small-scale emergencies and catastrophic disasters affecting
the City.

Scope
A mass casualty incident is generally an event having ten or more casualties all requiring immediate
triage and treatment within or affecting the City. This annex addresses direction and control, search and
recovery operations, mortuary operations coordinated with the Richland County Coroner, and family
assistance.

Situation
A mass casualty incident within the City may result from a transportation accident, structural collapse,
severe weather event, hazardous materials release, or other incident. Sidney Health Center serves as
the regional hospital; local hospital surge capacity may be exceeded during a major disaster or
catastrophic incident.

Planning Assumptions
•
•
•

There will be little or no warning for a mass casualty incident within the City; such an incident could
occur at any time.
A mass casualty incident may require the use of mutual aid agreements and a declaration of
emergency to obtain the support necessary to handle the situation.
The Richland County Coroner shall be notified in the event of a mass fatality incident within the City
to coordinate removal and transfer of human remains.

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Concept of Operations
Direction and Control
The first emergency responder on scene should take command of the incident until relieved by an
appropriate authority, typically a senior Sidney Fire Department officer during lifesaving operations. The
Richland County Coroner may assume command of the incident once all lifesaving activities have been
accomplished, survivors removed, and on-site hazards stabilized.
Search and Recovery Operations
Once all lifesaving actions are completed, evidence preservation and collection become paramount.
Responders should not move or touch remains without direction or approval by the Coroner. The
Richland County Coroner or a designated representative should coordinate the transportation of
remains from the incident scene.
Mortuary Operations
During a mass-fatality incident, a centrally located Incident Morgue should be identified and established,
in coordination with the Richland County Coroner, as the location where victims are identified, cause of
death is determined, and disposition decisions are made. Local funeral homes may provide temporary
holding facilities until victims can be transferred to the Incident Morgue.
Family Assistance Center
A designated location for families to gather should be established as a Family Assistance Center in an
area away from the scene, coordinated with the American Red Cross and Richland County Public Health
Department, including crisis counseling resources for families of victims and for responders.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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SUPPORT ANNEX

Access and Functional Needs Support Annex
Coordinating Agency

City of Sidney Emergency Management Coordinator, in coordination with Richland
County

Support Agencies

American Red Cross, Sidney Police Department, Richland County Public Health
Department, Sidney Health Center, Montana Volunteer Organizations Active in
Disaster (VOAD)

Persons with special physical or mental needs generally manage their lives competently and enjoy a full
range of activities commensurate with their limitations. Emergencies, however, can create situations in
which such individuals are at greater risk than the general population within the City of Sidney.

Purpose
To provide a framework for supporting City residents and visitors whose members may have additional
needs before, during, and after an incident in functional areas including, but not limited to, maintaining
independence, communication, transportation, supervision, and medical care.

Scope
This annex is intended to encompass all public and private institutions housing or supervising special
needs populations, as well as individuals with special needs living independently within the City of
Sidney, including individuals with disabilities, unaccompanied children, older adults, individuals with
limited English proficiency, and persons who lack the resources to self-evacuate.

Situation
The City faces special challenges in identifying, locating, and responding to the varied special needs
associated with a significant number of City residents and visitors. Statistical estimates following past
disasters suggest that approximately 20 percent of a jurisdiction's population may be considered to have
access and functional needs.

Planning Assumptions
•
•

•

The capabilities of public and private agencies to anticipate special needs will be less than perfect;
responders must be prepared to act with initiative, creativity, and sensitivity to respond
appropriately to those needs.
There is no dedicated stand-alone Special Needs Shelter facility currently maintained within the City;
evacuees with special needs will be managed at existing shelters coordinated under ESF-6,
transported to Sidney Health Center or other appropriate facilities, or coordinated with family and
caregivers.
Community resources such as interpreters, health care personnel, and facility managers may make
themselves available to provide assistance to City residents with special needs.

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Concept of Operations
Identification
There are common challenges in the identification of individuals with disabilities and older adults which
emergency managers must appreciate. Many special needs individuals are known to City service
providers, Sidney Health Center, area churches, and senior service organizations, which may be of
assistance in outreach and identification.
Communication
Traditional means of exchanging information, particularly notification methods, are frequently not
accessible to or usable by people with disabilities. A combination of methods — combining visual and
audible alerts — is more effective than relying on one method alone, reaching a greater audience than
any one method would by itself.
Shelter and Transportation Support
The City coordinates with the American Red Cross and Richland County to identify accessible shelter
sites so individuals with mobility limitations are not misdirected unnecessarily, and to identify
transportation resources (including accessible vehicles, drivers, and trained attendants) that can provide
needed services during an evacuation.
Roles and Responsibilities
The City of Sidney Emergency Management Coordinator maintains a list of special needs providers by
name, address, and telephone number that may assist with emergency operations when needed, and
works with ESF-6 and ESF-8 representatives to address the needs of City residents who have special
needs and may require additional assistance following an emergency or disaster.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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SUPPORT ANNEX

Volunteer and Donations Management Support Annex
Coordinating Agency

City of Sidney Emergency Management Coordinator, in coordination with the
American Red Cross

Support Agencies

The Salvation Army, Montana Voluntary Organizations Active in Disaster (VOAD), Area
churches, Richland County Office of Emergency Management, Sidney Public Works
department

During emergencies, the unplanned arrival of unsolicited donations and unaffiliated volunteers at a
disaster site within the City can jam distribution channels, overwhelm volunteer agencies, and hamper
lifesaving operations. Careful planning for donations management should reduce or eliminate these
problems.

Purpose
This annex is designed to direct donated goods and services to designated staging areas away from the
disaster site within or serving the City, allowing goods to be sorted, organized, and sent to the disaster
site based upon specific criteria and priorities set by on-scene personnel. This annex also outlines the
handling of spontaneous volunteers during a disaster affecting the City.

Scope
Volunteer services and donated goods in this annex refer to unsolicited donations and unaffiliated
volunteer services offered to support the City of Sidney's response and recovery activities.

Situation
During an emergency situation affecting the City of Sidney, local resources and capabilities may become
quickly exhausted. In many situations, volunteers and donated goods and services will become essential
to the recovery process; managing established needs and coordinating receipt, sorting, prioritizing, and
distribution is best accomplished at the Voluntary Organizations Active in Disaster (VOAD) level, in
coordination with the City and Richland County.

Planning Assumptions
•
•
•

Persons not directly affected by an emergency or disaster are eager to render aid to disaster victims
through donations of money, goods, and services.
Unless pre-planned for, an adequate number of personnel to manage donated goods and services
may not be available within the City.
Timely release of information to the public regarding needs and collection points is essential to the
effective management of donated goods and services.

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Concept of Operations
Receipt of Donated Goods
Voluntary Organizations Active in Disaster (VOAD) may serve as the lead for the reception and
distribution of donated goods supporting the City. The magnitude of the disaster and severity of local
need should dictate the amount of space and personnel required for reception and distribution.
Volunteer Coordination
The City of Sidney Emergency Management Coordinator, in coordination with Richland County, will
solicit donations to address specific unmet needs, and will coordinate a Volunteer Reception Center for
registration of volunteers wishing to donate their services in support of City emergency operations.
Public Information
Any time this annex is activated, in whole or part, close coordination with the City Public Information
Officer is essential so donation needs, information on the availability of donated goods, and pertinent
information on the donations and volunteer management program is provided to the media for
dissemination to the public.
Roles and Responsibilities
The City Emergency Management Coordinator maintains a list of volunteers, by name, address,
telephone number, and applicable special capabilities, that may assist with City emergency operations
when needed, and coordinates the deployment of volunteers in support of City emergency operations.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan (companion county plan).
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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ANNEXES

Incident Annexes
Incident annexes describe City of Sidney response strategies for specific hazards identified in the Basic
Plan's Hazard Analysis and in the Richland County Pre-Disaster Mitigation Plan.

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INCIDENT ANNEX

Earthquake Incident Annex
Coordinating Agency

City of Sidney Emergency Management Coordinator

Support Agencies

Sidney Police Department, Sidney Fire Department, City of Sidney Public Works
Department, Amateur Radio Emergency Services, American Red Cross, Utilities serving
the City, Montana Disaster and Emergency Services, Glasgow Weather Service

Purpose
To provide instructions and standard processes for warning, response, and recovery from the effects of
a damaging earthquake affecting the City of Sidney.

Scope
This annex addresses response to a damage-producing earthquake and the planned recovery actions
within the City. There is no history of a major earthquake in Richland County, but the City includes
earthquake planning consistent with an all-hazards approach.

Situation
All City facilities, including public schools, Sidney Health Center, and municipal buildings, are subject to
damage from even a moderate earthquake. The inability to predict or provide timely warning for
earthquakes means that all earthquake planning is reactive or responsive; a large number of City
employees may be unable to reach City Hall or the Richland County EOC depending on when the
earthquake occurs.

Planning Assumptions
•
•
•

Field units may need to self-initiate responses and work independently until centralized command,
control, and communications can be reestablished.
An immediate assessment should be made by all City response agencies to determine their ability to
respond, availability of responders, and status of stations and equipment.
The Richland County EOC should be immediately activated to support City response following a
significant earthquake.

Concept of Operations
Preparedness Actions
• Continue to maintain and revise applicable response plans pertaining to earthquakes and other
seismic activity, including this EOP and supporting City department SOGs.
• Pre-designate evacuation routes and alternate routes for City areas vulnerable to structural collapse.
• Conduct pre-incident planning for sheltering and evacuation related to earthquakes, in coordination
with ESF-6 and the Evacuation Support Annex.

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Response Actions
• Activate this EOP when earthquake and/or seismic incidents pose threats to the City.
• Coordinate activation of the Richland County EOC and establish Incident Command for City
response.
• Conduct preliminary damage assessment of critical City infrastructure (City Hall, Sidney Health
Center, roads, bridges, schools, and municipal facilities) to determine structural safety.
• Direct search and rescue and firefighting resources to the most essential facilities within the City,
and provide basic mass care (food, water, shelter).
Recovery Actions
• Encourage an orderly demobilization of emergency operations in accordance with current
demobilization plans.
• Once the threat to public safety is eliminated, conduct and/or coordinate City cleanup and recovery
operations.
• Conduct a post-event debriefing to identify success stories, opportunities for improvement, and
development of an After-Action Report / Improvement Plan.
Mitigation Actions
• Encourage non-structural mitigation projects at critical City facilities and schools.
• Encourage participation in Earthquake Preparedness Month outreach activities.
• Encourage private utilities serving the City to retrofit their systems for seismic stability.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan and Pre-Disaster Mitigation Plan.
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

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INCIDENT ANNEX

Flooding and Dam Failure Incident Annex
Coordinating Agency

City of Sidney Emergency Management Coordinator, in coordination with the Richland
County Office of Emergency Management

Support Agencies

City of Sidney Public Works Department, Sidney Fire Department, Sidney Police
Department, Richland County Environmental Health Department, Utilities serving the
City, U.S. Army Corps of Engineers, Montana Department of Natural Resources and
Conservation, National Weather Service

Purpose
To provide a framework of coordination between City departments, Richland County, and other
agencies to help ensure the safety of life and property during a flood or dam failure event affecting the
City of Sidney, defining roles, responsibilities, and organizational relationships of government and
private agencies.

Scope
This annex covers all areas within the City of Sidney. Types of flooding include riverine flooding of the
Yellowstone River, flash flooding along Lone Tree Creek and City storm drainage, ice-jam flooding, and
dam-failure flooding associated with upstream dams identified in the Richland County Pre-Disaster
Mitigation Plan.

Situation
Both the City of Sidney and the Town of Fairview are located near the Yellowstone River, and Lone Tree
Creek travels through the southwest portion of the City, creating riverine and flash-flood exposure.
Vulnerability to flooding is dependent on local weather conditions, local development patterns, and sitespecific floodwater constraints.

Planning Assumptions
•
•
•

Information pertaining to weather changes that could result in flooding will continue to be available
through the National Weather Service and shared with the City through Richland County.
Local resources may be rendered useless or severely degraded as the result of a flood affecting the
City.
Large numbers of flood evacuees requiring mass care are possible; City infrastructure, including
water and wastewater systems, may be compromised as a result of flooding.

Concept of Operations
Preparedness Actions
• Continue to maintain and revise applicable response plans pertaining to flood events affecting the
City.

115 2nd Street S.E., Sidney, Montana 59270 •
406-433-2809

The City of Sidney is an equal opportunity employer
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Emergency Operations Plan

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

•
•

Coordinate City preparedness activities with Richland County, seeking understanding of interactions
with participating agencies for flooding scenarios.
Encourage City Public Works to keep current physical and personnel resource lists (e.g., heavy
equipment, sandbags) and to test and maintain response and communications equipment.

Response Actions
• Activate mutual aid agreements with Richland County as needed.
• Coordinate activation of the Richland County EOC and implement appropriate City staffing.
• Coordinate the evacuation of affected City areas, if necessary, consistent with the Evacuation
Support Annex.
• Assist with the coordination of public works-type activities, such as debris removal from storm
drains, bridges, main arterial routes, and public rights-of-way within the City.
Recovery Actions
• Monitor secondary hazards associated with floods (e.g., landslides, contamination, damage to
bridges/roads, impacts to utility lines/facilities).
• Activate and implement applicable mitigation plans, community recovery procedures, and
continuity of operations/government plans.
• Offer recommendations to City departments for improvements in planning, zoning, and building
code ordinances.
Mitigation Actions
• Encourage facilities to keep Emergency Action Plans current and exercise them regularly.
• Encourage City participation in the National Flood Insurance Program (NFIP) and, where feasible, the
NFIP Community Rating System (CRS).
• Encourage appropriate entities to consider conservation easements for land within the City's
floodplain.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan and Pre-Disaster Mitigation Plan.
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

115 2nd Street S.E., Sidney, Montana 59270 •
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The City of Sidney is an equal opportunity employer
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Emergency Operations Plan

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

INCIDENT ANNEX

Severe Weather Incident Annex
Coordinating Agency

City of Sidney Emergency Management Coordinator

Support Agencies

City of Sidney Public Works Department, Sidney Police Department, Richland County
Office of Emergency Management, Richland County Public Health Department,
Amateur Radio Emergency Services, American Red Cross, National Weather Service

Purpose
To outline the organization, responsibilities, operational concepts, and procedures specific to City of
Sidney response operations for forecasted severe weather emergencies, with special emphasis on the
safety of employees, residents, and visitors, and the protection of property.

Scope
This annex addresses pre-storm warning and preparations, response during and immediately after a
storm, and general recovery actions within the City. Damage assessment is covered in ESF-14.

Situation
The City of Sidney is subject to periodic severe weather throughout the year, including winter storms
and blizzards, extreme cold, high winds, severe thunderstorms, hail, and tornadoes. Damage potential
includes flooding and erosion, heavy snow or ice buildup, disruption of public services and
communications, and damage to or destruction of public and private property.

Planning Assumptions
•
•
•

Severe weather situations can occur at any time; equipment and procedures to warn City residents
of impending severe weather must be in place and ready to use at any time.
The National Weather Service will activate the local Emergency Alert System (EAS) to broadcast
warnings of imminent or occurring severe weather phenomena, disseminated to the City through
Richland County dispatch.
The most severe consequences result from an extended loss of electrical power, which can
immediately and seriously impact City residents, particularly older adults and households with
young children.

Concept of Operations
Preparedness Actions
• Monitor weather reports, especially weather advisories, watches, and warnings affecting the City.
• Conduct pre-incident planning for shelter-in-place or evacuation within the City.
• Update emergency contact lists and establish a pre-event duty roster allowing for 24/7 operational
support for City coordination with the Richland County EOC.

115 2nd Street S.E., Sidney, Montana 59270 •
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The City of Sidney is an equal opportunity employer
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MONTANA'S SUNRISE CITY

Response Actions
• Activate this EOP when severe weather threatens the City.
• Coordinate activation and staffing of the Richland County EOC and establish Incident Command for
City response.
• Determine the need to conduct sheltering or evacuation activities within the City.
• Coordinate with private-sector utility partners as needed to address power outages and
infrastructure damage affecting the City.
Recovery Actions
• Encourage an orderly demobilization of emergency operations in accordance with current
demobilization plans.
• Once the threat to public safety is eliminated, conduct City cleanup and recovery operations.
• Conduct a post-event debriefing to identify success stories, opportunities for improvement, and
development of an After-Action Report / Improvement Plan.
Mitigation Actions
• Encourage utilities serving the City to bury electric lines where feasible to improve reliability.
• Publicize the National Weather Service's Severe Weather Awareness Week and Winter Weather
Hazards Awareness Week to help educate the public.
• Encourage utilities to apply for mitigation grants to install airflow spoilers on above-ground utility
lines.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan and Pre-Disaster Mitigation Plan.
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

115 2nd Street S.E., Sidney, Montana 59270 •
406-433-2809

The City of Sidney is an equal opportunity employer
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Emergency Operations Plan

CITY OF SIDNEY
MONTANA'S SUNRISE CITY

INCIDENT ANNEX

Terrorism Incident Annex
Coordinating Agency

Sidney Police Department

Support Agencies

All City departments and agencies assigned primary or supporting Emergency Support
Function responsibilities, Richland County Sheriff's Office, Richland County Office of
Emergency Management, Federal Bureau of Investigation (local field office), Montana
Disaster and Emergency Services

Purpose
To describe the policies and procedures with which the City of Sidney will operate in the event of a
terrorist incident, intended as a guide for emergency response personnel to safely respond to and
protect themselves and City residents from the consequences of terrorist attacks.

Scope
This annex applies to all threats or acts of terrorism within the City of Sidney that require a response
from any City agency, building upon the existing concept of operations by addressing unique authorities,
responsibilities, assumptions, and situations applied for crisis and consequence management.

Situation
The City of Sidney is vulnerable to acts of terrorism, domestic and/or foreign, that may be directed
against the population in general, a specific segment of the population, or a governmental or private
organization, potentially involving explosive or incendiary devices, or chemical, biological, or nuclear
agents.

Planning Assumptions
•
•
•

The first response to a terrorism incident within the City is always the responsibility of local
emergency response groups — Sidney Police, Sidney Fire, or Sidney Health Center personnel — who
will in most cases initially detect and evaluate the potential or actual incident.
Emergency response groups should be aware of the threat of possible secondary devices in all
instances.
There may be multiple agencies involved in response to a terrorism incident affecting the City,
including local, County, State, tribal, and federal resources.

Concept of Operations
Preparedness Actions
• Assess the current capabilities of the City to respond to and recover from a terrorist attack.
• Schedule and participate in training related to terrorism response, developed and carried out in
coordination with Richland County, regional, State, and federal agencies.
• Participate in simulations and exercises on a regularly scheduled basis, including tabletop exercises,
functional communications and coordination drills, and field exercises.
115 2nd Street S.E., Sidney, Montana 59270 •
406-433-2809

The City of Sidney is an equal opportunity employer
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Emergency Operations Plan

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MONTANA'S SUNRISE CITY

Response Actions
• Initiate Incident Command and establish scene control within the City.
• Identify the hazard control zone and establish an inner and, as needed, outer incident perimeter.
• Coordinate mutual aid resources through Richland County and, as needed, the FBI and Montana
DES.
• Preserve the crime scene while addressing lifesaving priorities, and coordinate the disposition of the
deceased with the Richland County Coroner.
Recovery Actions
• Provide assistance to victims or their families who may be eligible for assistance under State or
federal victims' assistance laws.
• Provide crisis counseling to injured victims and the families of persons who may have suffered
psychological trauma as a result of the attack.
• Coordinate decontamination of affected City buildings or land, and relocation of affected residents
or businesses as needed, until repairs are complete.
Mitigation Actions
• Develop protocol for reporting suspicious activity or behavior within the City.
• Coordinate with the Richland County LEPC and regional fusion center resources on threat
information sharing, consistent with FEMA/DHS guidance on fusion center and emergency
operations center coordination.

References
•
•
•
•

City of Sidney Emergency Operations Plan, Basic Plan.
Richland County, Montana Emergency Operations Plan and Pre-Disaster Mitigation Plan.
Montana Code Annotated, Title 10, Chapter 3, Disaster and Emergency Services.
Comprehensive Preparedness Guide (CPG) 101, Federal Emergency Management Agency.

115 2nd Street S.E., Sidney, Montana 59270 •
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The City of Sidney is an equal opportunity employer
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AMENDMENT NO. 4 TO STANDARD AGREEMENT
BETWEEN CLIENT AND MORRISON-MAIERLE, INC.
Project Number 0717.031.00
1.

2.

Background Data:
a.

Effective date of CLIENT-MORRISON-MAIERLE, INC. Agreement: July 18, 2022

b.

CLIENT: City of Sidney

c.

CONSULTANT: Morrison-Maierle, Inc.

d.

Project: Meadows Subdivision Drainage Improvements

Nature of Amendment: [Check those that are applicable.]
Additional Services to be performed by CONSULTANT
Modifications to Services of CONSULTANT
Modifications to Responsibilities of CLIENT
Modifications to Payment to CONSULTANT
Modifications to Time(s) for rendering Services
Modifications to other terms and conditions of the Agreement

3.

Description of Modifications
Attachment 1, “Modifications”
Other attachments as listed below:

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ATTACHMENT 1
This is Attachment 1, consisting of 1 Page(s), to Amendment No.4, Dated 09/21/26.
Modifications
A1.

CONSULTANT shall perform the following Additional Services:
Additional construction and grant administration services in support of the City of Sidney related
to the extended construction timeline of the Contractor and surface restoration performed by the
City.

A2.
with

The Scope of Services currently authorized to be performed by CONSULTANT in accordance
the Agreement and previous amendments, if any, is modified as follows:

A3.

The responsibilities of CLIENT are modified as follows:

A4.

For the Additional Services or the modifications to services set forth above, CLIENT shall pay
CONSULTANT the following additional or modified compensation:
Original Contract Ceiling: $185,346.00
Contract Ceiling with Amendment 1: $193,602.00
Contract Ceiling with Amendment 2: $254,295.00
Contract Ceiling with Amendment 3: $257,695.00
Amendment 4 Additional Estimated Fee: $4,000
New Contract Ceiling: $261,695.00

A5.

The schedule for rendering services is modified as follows:
As necessary to complete the grant reimbursement for the City, but in no case later than
12/31/2026.

A6.

Other portions of the Agreement (including previous amendments, if any) are modified as follows:

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CLIENT and CONSULTANT hereby agree to modify the above-referenced Agreement as set forth in this
Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The
Effective Date of this Amendment is September 21, 2025.
CLIENT:

CONSULTANT:

City of Sidney

Morrison-Maierle, Inc.
Molly Davidson

Digitally signed by Molly Davidson
DN: C=US, [email protected],
O=Morrison Maierle, OU=Natural
Resources, CN=Molly Davidson
Date: 2026.09.14 16:17:57-06'00'

Signed:

Signed:

By:

By:

Molly Davidson, PE

Title: Mayor

Title:

Vice President

Contact Information and Address for giving notices:

Contact Information and Address for giving notices:

115 2nd Street SE

1 Engineering Place

Sidney, MT 59270

Helena, MT 59602

Rick Norby

Laura Gundlach, PE
Email:

Email: [email protected]

Phone:

Phone: 406-495-3505

Address for Invoices (if different)

Version 12/2/2021

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