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4118425407
Village of Cayuga
Heights
Board of Trustees Monthly Meeting
August 19, 2026, 7:00 p.m.

1. Call To Order
2. Approval of Meeting Minutes:
a. July 15th, 2026 Meeting Minutes

2027 - 041 pgs. 3 - 13

3. Privilege of the Floor:
4. 307 Winthrop Drive Violation Hearing

2027 - 042 pgs. 14-15

5. Report of Treasurer Dolch: Submitted Report

2027 - 043 pgs. 16-19

6. Report of S.P.W Southard:

2027 - 044 pgs. 20-21

a. 719 Hanshaw Rd. Address Request

2027 - 044 pgs. 22-24

b. T.G. Miller Contract

2027 - 045 pgs. 25-26

7. Report of A.S.P.W Cowder: Submitted Report

2027 - 046 pg. 27

8. Report of Police Chief Wright: Submitted Report

2027 - 047 pg. 28

9. Report of Fire Superintendent/Fire Chief Tamborelle: Submitted Report

2027 - 048 pgs. 29-31

a. Sale of Engine 202
b. Fire Inspection Fee Schedule
10. Report of Clerk Walker: Submitted Report

2027 - 049 pg. 32

11. Report of Mayor Woodard:
a. Personal Protective Equipment Language

2027 - 050 pg. 33

b. Water Rates

2027 - 051 pg. 34

c. Sewer Rates

2027 - 052 pg. 35

d. Gang of Six Update
e. Trinitas Meeting about RANIC
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12. Report of the Trustees:
13. Report of the Village Attorney:

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EXHIBIT 2027 - 041
Zoom ID # 4118425407

VILLAGE OF CAYUGA HEIGHT
BOARD OF TRUSTEES
MONTHLY MEETING

July 15th 2026
7:00 p.m.

Present: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson and Salton; Fire
Superintendent Tamborelle, Police Chief Wright, Superintendent of Public Works Cross and Southard;
Assistant Superintendent of Public Works Cowder; Village Clerk Walker; Attorney Middleton
1. Call to Order: Mayor Woodard calls the meeting to order at 7:01 p.m.
2. Approval of June 17, 2026 Board Meeting Minutes (Exhibit 2027 - 034)
Resolution: 10086
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees approves the June 15, 2026
Board Meeting Minutes as presented.
Motion: Trustee Salton
Second: Trustee Fleming
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton
Nays: none
Abstentions: none
Motion Carried
3. Privilege of the Floor: No members of the public were present to speak.
4. Report of Treasurer Dolch:
•Treasurer Dolch states that the Village audit took place this last week. We should have the draft report
sometime in August.
•Approval of Abstract 2:
Resolution: 10087
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves
Abstract #2 for FYE2027, consisting of: TA vouchers 3-10 in the amount of $19,095.99, Consolidated Fund
vouchers 35-98 in the amount of $617,161.60.
Motion: Trustee Conway
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton

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Nays: none
Abstentions: none
Motion Carried
5. Report of Superintendent of Public Works Southard:
•Superintendent of Public Works Southard states that the Renwick Culvert Project should begin on Monday, the
20th of July.
•Superintendent of Public Works Southard states that he was hoping to speak to NYSDOT today about the
Cayuga Heights Road Sidewalk Project. The funding for this project will leave us short one and a half million
dollars. We will also need to revisit the right-of-way acquisitions, which were originally budgeted for ten
thousand dollars; the new estimate is one hundred fifty-one thousand dollars.
•Superintendent of Public Works Southard states that he is also waiting for a project timeline from Hunt
Engineering.
•Trustee Robinson states that we just cannot get an answer from NYSDOT on why it is taking so long to review
and approve projects in our area. It is not just our project, but he thinks it might have to do with the Route 81
project taking up all of the regional NYSDOT time.
•Superintendent of Public Works Southard states that NYSDOT explained recently that sixty percent of all the
projects in our region are eighteen months behind schedule.
•Mayor Woodard states that there are NYSDOT representatives at these meetings, so what is their explanation
for these delays?
•Superintendent of Public Works Southard states that basically they are telling us it is the lack of quality
consultants on the various projects that is holding things up. He finds it hard to believe that it is the case.
•Superintendent of Public Works Southard states that the final draft of the Village WWTP cybersecurity and
operation and maintenance plans is complete.
•Trustee Robinson states that the only thing he would add is for the Village IT Committee to review the
cybersecurity plan.
•Superintendent of Public Works Southard states that he has a copy of the map from the T.G. Miller I & I study
to share with the Board.
•Assistant Superintendent of Public Works Cowder states that last year T.G. Miller broke this map down to
regions; this year we can see specific sewer lines and the likelihood of I & I for those lines. We now realize that
we have no ability to check the sewer laterals that flow into the sewer mains.
•Superintendent of Public Works Southard states that in the future we need to budget funding for camera work
as well as hitting the areas that show high flows.
•Mayor Woodard states that she thought that solving the I & I would allow us the capacity to expand more
sewer units for growth in the other municipalities. It turns out this is not something we can fix quickly. She is

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going to propose at the next Gang of Six meeting that we move forward with the Remington Road bypass.
•Trustee Salton states that just because we have a bypass, we will still have rain events that put us over the
plant’s capacity.
•Assistant Superintendent of Public Works Cowder states that the Remington Road bypass would take half of
our capacity.
•Trustee Robinson states that we could see a development at the Ranic Golf Club, and where that sewage would
go. We might need to prepare for that.
•Mayor Woodard states that we do not even know if the city plant can handle additional sewage
•Superintendent of Public Works Southard states that we will reach a point where we need to establish a
timeline to spend money before costs spiral and the sewer lines reach a point that it becomes a total replacement
project.
•Assistant Superintendent of Public Works Cowder states that maybe we could incentivize residents to line or
replace their laterals or require it as a condition for a real estate closing.
•Trustee Conway states that his take on this report is a positive one; the map shows us that there are a lot of
areas to improve. I think we should look into incentivizing residents to have their laterals examined.
•Mayor Woodard states that Rod Howe is preparing to retire; he has suggested that she take over as chair of the
gang of six committee. So, there are a lot of discussions that will be taking place with controlling the I & I to
our plants.
•Assistant Superintendent of Public Works Cowder states that NYSDEC has been encouraging discussions to
regionalize the local plants into one district.
•Trustee Salton states that does this mean NYSDEC would better fund us if we were a regional authority?
•Assistant Superintendent of Public Works Cowder states that no, but this would allow the cost to be spread
across a larger area of users.
•Mayor Woodard states that one topic that has come up at the state level is to create a fund like CHIPS, which is
for road work, for sewer and water projects.
•In closing, Superintendent of Public Works Southard states that he has finished the third module of the New
York State Code Training.
6. Report of the Assistant Superintendent of Public Works Cowder:
•Assistant Superintendent of Public Works Cowder states that the crew will be working on sidewalks next
week.
•Assistant Superintendent of Public Works Cowder states that we have been working on the Bolton Points
maintenance list.
•Assistant Superintendent of Public Works Cowder states that we still plan on lining eight to ten manholes, but
if the funding comes through in October, then we will increase that to twenty.
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•Mayor Woodard states that now is a suitable time to discuss purchasing the IWorQ software. She asks if they
have looked into any other companies that have similar programs.
•Superintendent of Public Works Southard states that he has spoken to several municipalities that use this software and
even looked at the Williamson Law Book program. IWorQ by far is the best product available.

•Trustee Fleming states that it does not seem like IWorQ connects to Williamson Law Book, or can it.
•Superintendent of Public Works Southard states that there is a way to import.
•Clerk Walker states that outside of payments, there is no direct need that will affect accounting or payroll since we use a
voucher system for payments.

•Mayor Woodard states that you all are convinced that this is the best way to go.
•Superintendent of Public Works Southard states that we only have one single application platform now. This software
will allow us to build several different permit platforms and create checks and balances for the permit process overall.
There is another component that is tracking violations, not to mention on-site approvals.

•Mayor Woodard asks Clerk Walker if this program helps his office.
•Clerk Walker states that it does; over the many years, his office has had to manage and track the code enforcement and

permit process that belongs to a different department. In addition, eliminating one full-time position (Deputy Clerk) would
allow us to work on other responsibilities.

•Clerk Walker states that Laserfiche is great for certain things; it will never be able to do what this software can do.
•Village Attorney G. Middleton states that she has a couple of municipalities that use this software, and from defending a
code violation, this software tracks everything.

•Mayor Woodard states that if we approve this purchase, where is the money coming from? Craig, is it coming
from contingency?
•Treasurer Dolch states that the money would be expensed from the funds we decide, and then if that fund goes
over, we can move money from contingency to cover it.
•Clerk Walker states that it is his understanding that IWorQ will import all our laws and ordinances from Ecode?
•Superintendent of Public Works Southard states that yes, it will import all our code, and when there is a violation, he can
pull that wording directly from the program into the violation letter.

•Village Attorney G. Middleton states that as it currently reads, it will be a three-year contract. This is a standard form
contract; they might be willing to change the length of the terms.

Resolution: 10088
RESOLUTION AUTHORIZING AN IWORQ SYSTEMS SERVICE AGREEMENT
WHEREAS, the Village of Cayuga Heights seeks to improve the administration and recordkeeping of its
permitting, code enforcement, and fire inspection functions; and
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WHEREAS, iWorQ Systems, Inc. has submitted Service Agreement ID 261723 for permit management, code
enforcement, fire inspections, online portal services, payment processing, implementation, training, and
support; and
WHEREAS, the agreement provides for an annual subscription fee of $8,000.00 and a one-time
implementation and setup fee of $250.00, for a total first-year cost of $8,250.00; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby approves Service Agreement
ID 261723 with iWorQ Systems, Inc., substantially in the final determined terms of the contract up to a threeyear term and subject to final review and approval by the Village Attorney; and
BE IT FURTHER RESOLVED, that the Mayor is authorized to execute the agreement and any related
implementation documents on behalf of the Village; and
BE IT FURTHER RESOLVED, that the Village Treasurer is authorized to pay an amount not to
exceed $8,250.00 for the first year from the appropriate Village budget account or accounts; and
BE IT FURTHER RESOLVED, that appropriate Village staff are authorized to coordinate implementation,
data migration, training, and administration of the software.
Motion: Trustee Salton
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton
Nays: none
Abstentions: none
•Trustee Conway states that he thinks it is great that the different departments have worked together to come up
with a system that will better the Village. We are a lean team.
•Trustee Fleming states that in theory, if it makes it easier to apply for a permit, there will be more compliance.
Motion Carried
7. Report of Police Chief Wright:
•Chief Wright states that the NYS Law Enforcement Technology Grant was just approved on July 6, 2026, and
the department is qualified for a $125,000 grant. That is double what we received before.
•Chief Wright states that he has been in touch with the Axon representative to discuss possible upgrades.
•Chief Wright states that he would like to declare surplus the 2022 Dodge Pickup.
Resolution: 10089
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees declares surplus the 2022 Dodge
pickup VIN #1C6RR7XT1NS194756 and authorizes it to go to auction.
Motion: Trustee Robinson

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Second: Trustee Biloski
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton
Nays: none
Abstentions: none
Motion Carried
•Assistant Superintendent of Public Works Cowder states that he has a 2019 Dodge pickup that can go to
auction as well.
Resolution: 10090
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees declares surplus the 2019 Dodge
2500 pickup VIN #3C6UR5CJ5KG592332 and authorizes it to go to auction.
Motion: Trustee Robinson
Second: Trustee Hubbell
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton
Nays: none
Abstentions: none
Motion Carried
•Chief Wright states that all the officers like the new sidearms with the red dot optics.
•Chief Wright states that his last action item for tonight is offering Kacey Berggren a part-time police officer
position. This will fill the second vacant position.
Resolution: 10091
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves hiring
Kacey Berggren as a Village of Cayuga Heights part-time police officer at the current PBA contract hourly rate.
Motion: Trustee Hubbell
Second: Trustee Biloski
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton
Nays: none
Abstentions: none
•Chief Wright states that both individuals are younger and have an interest in joining the department in a fulltime capacity when that time comes. He feels that this will backfill all future retirements.
Motion Carried
•Trustee Hubbell states that the Public Safety Committee met and discussed overnight parking.

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•Trustee Fleming states that Chief Wright spoke to these concerns, and his department is on top of overnight
parking. There seems to be a line of communication that residents call the police department if there is a need to
keep a vehicle on the street overnight.
•Trustee Fleming states that discretion is being used quite well, and if there is a concern, it is handled quickly.
•Trustee Salton states that the other part of this discussion was that there are parking violations that are part of
Vehicle Traffic Law and then there are those that fall under the Village Zoning Law, and they are treated
completely differently by a different department.
•Trustee Robinson states that they discussed this at the Village Public Works Committee meeting, about parking
in the Village Right of Way. There are a lot of residents who have even put down gravel or paved pads that park
there overnight.
•Chief Wright states that if a car is not off the road four feet between two and six a.m., we will generally issue a
ticket. If it’s been established as a permanent parking spot, we will use our discretion as a public safety issue.
•Trustee Robinson states that if there is a “pull-off,” is parking allowed?
•Chief Wright states that from a law enforcement standpoint, there is nothing his department can enforce.
•Trustee Hubbell would like to know if a resident can clear a spot four feet off the road, put gravel in, and park
there legally?
•Superintendent of Public Works Southard states that in our code it is clear that you cannot do that. A resident
can only have one driveway.
•Trustee Robinson states that he just wants to know if residents can park in the right-of-way legally and if not,
why are there spots like this everywhere?
•Superintendent of Public Works Southard states that his recommendations as we move forward are to
“grandfather” any existing pull-offs.
•Chief Wright states that, from his understanding, this law was enacted to keep people off the roadway for snow
removal, and residents will usually move a car off the road before going to sleep for the night, and any leftover
would allow the police to investigate and protect the community.
8. Report of Fire Superintendent Tamborelle:
•Fire Superintendent Tamborelle states that Engine 203 is still on schedule for delivery this fall.
•Fire Superintendent Tamborelle states that we have not had any interest in the old ladder truck, so we are taking
more pictures and lowering the price to sell that truck. We do have an outright sale price of $128,500, but he is not
sure it will hold.
•Fire Superintendent Tamborelle states that we have had a personnel change; Assistant Chief S. Janowski has
moved out of the 824 Hanshaw house and relocated to Newfield. The Council has appointed J. Putnam to that
position.
•Fire Superintendent Tamborelle states that movie nights are going well; he felt like there were over a hundred 9

people there last week.
•Fire Superintendent Tamborelle states that he really appreciates the Board moving forward with the IWorQ
software.
•Fire Superintendent Tamborelle states that the department is getting ready for the fall recruitment classes.
•Trustee Hubbell states that now it would be a good time to talk about fire inspection fees.
•Fire Superintendent Tamborelle states that we have time to put this together, but Superintendent of Public Works
Southard has put together a model that we can use. Once we have the software, we can build a platform for how
we want to bill.
•Mayor Woodard asks the Board if they felt having a fire inspection fee is a good idea.
•Fire Superintendent Tamborelle states that we are the only municipality that does not charge for fire inspections.
•Trustee Conway states that we think that fees will make it harder to complete the inspections, because the number
one point is compliance, and fees are now just another hurdle.
•Assistant Superintendent of Public Works Cowder states that Fire Superintendent Tamborelle agrees that if
there is a fee and a reinspection, the applicant will do a better job making sure there is compliance for the
inspection the first time.
•Fire Superintendent Tamborelle states that we have already sent out a letter with a checklist of the things he will
be looking for, and many times he will show up, and nothing is done. He then has to schedule another visit. A
larger fee will help promote the applicant to do it right the first time.
•Trustee Conway states that we should consider a local municipality that would buy the truck from us and
possibly get more than $128,500.
•Fire Superintendent Tamborelle states that every municipality in the state knows this truck is for sale, locally and
nationally.
9. Report of Clerk Walker:
•Clerk Walker states that the office has wrapped up all the on-time tax payments; in fact, as a courtesy, we have
sent email reminders to those who still owe before the next deadline.
•Clerk Walker states that with guidance from the Village Administration Committee, we are moving forward
with changing the water and sewer billing cycle deadlines. Given the lack of accountability with the postal
service delivery timing and complaints, we recommend going from a twenty-day to a thirty-day period for ontime payments.
Resolution: 10092
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves
changing the Village water and sewer billing period from twenty days to the end of the month for the quarterly
months of February, May, August, and November and increases the penalty for a late payment from 10 % to
15%.
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Motion: Trustee Hubbell
Second: Trustee Salton
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and
Salton
Nays: none
Abstentions: none
Motion Carried
•Clerk Walker states that there will be a shredding service coming to Marcham Hall at the end of the month.
•Clerk Walker states that there is a resident who has asked me to present to the Board a waiver of the late fee on
his water and sewer bill. He was late because at the time his wife was ill and passed away. Exhibit 2027-040.
•Clerk Walker states that he informed the resident that the Board has never granted relief of a past due payment
penalty, but he would present it to the Board.
•Mayor Woodard states that there is a history of past due payments.
The Board has taken no action on this request.
10. Report of Mayor Woodard:
a. Data Center Discussion
•Mayor Woodard states that a resident requested the Board discuss this topic and eliminate any change that
would be opened in the Village and support the Town of Lansing to prevent the data center at the old AES
plant.
•Mayor Woodard states that she supports a moratorium on this; in fact, we passed a resolution supporting this a
month or so ago and sent that to Assemblymember Dr. Anna Kelles and Senator Webb’s office.
•The Board agreed that at this point, there is no need to take further action on this topic.
b. 216 Dearborn Place Update:
•Mayor Woodard states that we will discuss this in executive sessions.
c. Fire Inspection Fees and IWorQ Software:
•Mayor Woodard states that we have already discussed this topic.
12. Report of the Trustees:
•Trustee Hubbell states that Cayuga Lake Watershed Network will be holding its annual meeting in King Ferry on August
6, 2026.

•Trustee Salton states that there are a lot of things happening with the consortium. We are currently

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interviewing actuarial firms, including the current actuarial firm that represents the consortium. The goal is to
have a firm that can keep us focused on future costs.
•Trustee Salton states that the consortium loses premium money when a municipality changes from a PPO plan
to a metal level plan.
•Trustee Salton states that the consortium is at a point where it needs more than just the in-house staff to
manage the growth and make the correct decisions for the future of this model’s healthcare coverage.
•Trustee Robinson asks Trustee Salton if the consortium is looking for a different firm to do the actuarial
evaluation.
•Trustee Salton states that we really do not have one now, and we need one.
13. Report of Village Attorney:
•Village Attorney Middleton states that she needs an Executive Session to discuss pending litigation.

14. Executive Session:
Resolution: 10093
WHEREAS: The NYS Open Meeting Law §105 prescribes matters for which a public body may conduct
anexecutive session; and,
WHEREAS: Upon a majority vote of its total membership, taken in an open meeting under a motion
identifying the general area or areas of the subject or subjects to be considered; and,
WHEREAS: The conduct of an executive session for these enumerated purposes only, provided, however,
that noaction by formal vote shall be taken to appropriate public money:
THEREFORE, BE IT RESOLVED THAT an Executive Session of the Village of Cayuga Heights Board
ofTrustees is conducted for subsection (d), Discussion regarding proposed, pending, or current litigation.
Motion: Trustee Salton
Second: Trustee Biloski
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson and Salton
Nays: none
Abstentions: none
Motion Carried
Village Board of Trustees exits an Executive Session and returns to an open meeting at 9:38 p.m.
Resolution: 10094
BE IT RESOLVED THAT the Village of Cayuga Heights Board of Trustees authorizes and approves the
resolution of the 216 Dearborn Article 78 litigation by the Stipulation of Settlement reviewed by the Board in
executive session with the condition of updating the terms to allow for the three existing single-room leases to
run through Spring 2027 with the remaining 7 rooms this year, and all future leasing to be subject to the
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requirements of the Stipulation of Settlement relating to the rental of the premises as a whole and authorizing
the Mayor, Village Attorney, and any employee or agent to take action or execute documents necessary to
effectuate this motion.
Motion: Trustee Salton
Second: Trustee Robinson
Ayes: Mayor Woodard; Trustees: Biloski, Conway, Fleming, Hubbell, Robinson, and Salton
Nays: none
Abstentions: none
Motion Carried
14. Adjournment: Mayor Woodard adjourns the meeting at 9:40 p.m.

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Chapter 209: Lawn EXHIBIT 2027 - 042a Interpretation
Quick reference for the Board of Trustees
Prepared August 14, 2026

Controlling Code sections
Code section

Controlling language and practical meaning

§ 209-2
LAWN AREA

The definition begins with "all areas at ground level" that are not within listed exclusions. Exclusions
include areas occupied by "trees or shrubs", ornamental grasses or groundcovers, gardens or rain
gardens, "regionally native plants", "planned natural landscaping", or environmentally sensitive areas.
Turf grass, noxious weeds, and unmanaged plant growth are expressly included.

§ 209-3(C)(2)

Every area that qualifies as lawn must be mowed so growth "does not exceed 10 inches." The height rule
therefore turns first on whether the specific ground area is a lawn area.

§ 209-2
PLANNED NATURAL
LANDSCAPING

Requires "intentional and maintained plantings" of regionally native species. Turf grass is excluded, and
the category cannot be used merely to avoid lawn-care requirements.

§ 209-2
MEADOW

An open habitat or field of at least 0.1 acre, composed of regionally native herbaceous plant
communities, mainly grasses and other non-woody plants, with no noxious or invasive weeds.

§ 209-3(B)(2)(h)

Meadows are not permitted in a front yard. A qualifying meadow may be considered outside the front
yard, subject to the definition and all other maintenance requirements.

§ 209-3(C)(1)

Trees and other natural growth generally may remain without maintenance, except for required hazard
pruning or where another Chapter 209 provision applies.

Current source: Village of Cayuga Heights eCode360, Chapter 209. Selected controlling phrases are quoted; remaining descriptions are concise
paraphrases. The official text on file with the Village Clerk governs.

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EXHIBIT 2027 - 043
VILLAGE OF CAYUGA HEIGHTS

TREASURER’S REPORT
August 2026

Revenues and Expenses:
Both June and July 2026 bank to book reconciliations are complete. The reports from Williamson are attached
here.
Annual Report for OSC:
The annual fiscal report for FYE2026 was due to the state on July 31, 2026. It is not done yet due to a delay in
the OSC processing our prior year report. We have an extension to finish so it will be done later this summer.
Approval of Abstract 3:
BE IT RESOLVED THAT: the Village of Cayuga Heights Board of Trustees authorizes and approves
Abstract #2 for FYE2027 consisting of:
• TA vouchers 11-18 in the amount of $18,592.44
• Consolidated Fund vouchers 99-178 in the amount of $544,396.06
and the Treasurer is instructed to make payments thereon.

Respectfully Submitted

Laura W. Dolch
Laura W. Dolch
Treasurer

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EXHIBIT 2027 - 044
VILLAGE OF CAYUGA HEIGHTS | DEPARTMENT OF PUBLIC WORKS

MONTHLY BOARD REPORT

Board of Trustees Meeting | August 19, 2026
Craig A. Southard | Superintendent of Public Works

Agenda Items / Resolutions
Agenda Item

Requested Board Action

719 Hanshaw Road

Approve designation as a two-unit, three-bedroom dwelling.

307 Winthrop Violation Hearing

Owner property violation hearing, high grass and meadow proposal.

Renwick Culvert – CA/CI Contract
Amendement – T.G. Miller

Authorize additional construction administration and inspection services.

Water & Capital Projects
• Phase 1 water-main project - T.G. Miller actively working on design phase. Geotechnical borings to be

scheduled soon.
• TAP sidewalk project coordination continues budget, reduced scope, ROW needs and schedule.
• Renwick Culvert Project is going smoothly. Slightly behind schedule as of today.

Sewer / Wastewater
• I&I Study Continues – No updates since presentation at the last meeting.
• Preliminary meeting held on 7/29 with Trinitas (Developer), T.G. Miller, Town of Ithaca regarding concept plan for

“Renic” Housing Development. Initial discussions on traffic, utilities, wastewater routing, and fire service
potential impacts.

Roads, Stormwater & MS4
• MS4 outreach, land-use data and Stormwater Coalition GIS integration remain in progress.

GIS, Records & Technology
• Diamond Maps verification, records digitization and future field-equipment planning continue.
• First iWorQ Code Software implementation meeting end of month.

Code Enforcement & Planning

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• Code training continues; Building Safety Inspector certification has been completed. Final class and

certification are expected on 9/23.

• Violation procedures, iWorQ implementation needs and Kendal/PUD coordination remain active.
• Ongoing plan being drafted for property maintenance law revisions.
Current Property Violations
Address

Violation Type

Status

111 Northway Rd.

Unregistered vehicles

Fines accruing

307 Winthrop Drive

High grass

Hearing pending; fines accruing

216 Overlook Road

Unregistered vehicles

Fines accruing

307 Forest Drive

High grass

Compliant - close case

418 Klinewoods Rd.

High grass

Investigation / unconfirmed
836 Hanshaw Road • Ithaca, NY 14850 • (607) 257-1238

VILLAGE OF CAYUGA HEIGHTS | DEPARTMENT OF PUBLIC WORKS

112 Simsbury

High grass

New

1011 Hanshaw

General disrepair

New

220 Comstock Rd.

Shed/deck encroachment

Active

Follow-Up for Next Report
• Water funding, TAP scope/budget, WWTP items, MS4/GIS work and future equipment planning.

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Kim Todt
c/- Trabia71 LLC
P.O. Box 3865
Ithaca, NY 14852
[email protected]
May 26, 2026
Mr. Brent Cross Zoning
Officer
Village of Cayuga Heights Marcham Hall
836 Hanshaw Road
Ithaca, NY 14850
RE: Request for Official Unit Designation at 719 Hanshaw Road
Dear Brent,
Further to our conversation today, I am writing to you in my capacity as the owner of the duplex located at 719
Hanshaw Road.
Over the years, the property has been recognized under multiple designations by various government entities
and utilities (e.g., House/Apt; Unit A/House; Unit A/Unit B; and Left Side/Right Side). To properly distinguish
the two independent dwelling spaces for municipal purposes, utility tracking, and emergency services, I am
formally requesting that the Village of Cayuga Heights officially designate the property as having two distinct
units: Unit 1 and Unit 2.
For your reference, the property is identified in the Tompkins County Property Records as Tax Parcel ID 6.3-6 and SWIS Code 503001. The proposed configuration is as follows:
•
•

Unit 1: East side of the duplex/Left side of the duplex
Unit 2: West side of the duplex/Right side of the duplex

Please let me know if this request requires a formal application or any fees.

22

CONDITIONAL APPROVAL OF UNIT DESIGNATIONS – 719 HANSHAW ROAD

WHEREAS, the Tompkins County Department of Emergency Response (DoER) oversees
emergency dispatch and communications systems that allow residents to dial 911, and;
WHEREAS, 911 is the number to report a police, fire, or medical emergency that requires the
immediate presence of police officers, firefighters, or emergency medical personnel, and;
WHEREAS, new address designations are approved by a municipality’s governing body.
23

NOW, THEREFORE, BE IT RESOLVED THAT: the Village of Cayuga Heights Board of
Trustees authorizes and approves 719 Hanshaw Road, Unit 1 – East dwelling, 719 Hanshaw Road, Unit 2 –
West dwelling address for this property.

Copies: resident, USPS and Tompkins County Assessment

24

605 West State Street, Suite A | Ithaca, NY 14850 | phone 607-272-6477 | fax 607-273-6322 | www.tgmillerpc.com

August 5, 2026

Craig A. Southard Superintendent of
Public Works Village of Cayuga Heights
836 Hanshaw Road Ithaca, New
York 14850

Re:

Amendment 1 for Construction Administration Services Renwick Brook
Culvert Improvements

Dear Craig,

We are requesting your approval to formally amend the scope of engineering services and fee
associated with the construction phase of the Renwick Brook Culvert Improvements project. Our original
scope of services per the signed agreement dated August 22, 2024 were completed at the conclusion of
the bid phase. On February 13, 2026 I had indicated to the Village our interest in continuing our role
during the construction phase and assisting the Village with Construction Administration (CA)
services that would generally include regulatory permitting, customary construction contract
management, and site visits. The suggested fee range for these CA services was
$25-30,000. I also noted there would be some third-party testing expenses of $10,000 (e.g. soil
compaction testing) that could be procured directly by the Village or through our firm. As you know, we
have been actively involved during the construction phase with regulatory permitting, contract
management and construction observations.
We propose completing the Construction Administration Services for the additional fee of $40,000. If
acceptable to the Village, we will retain and coordinate the services of a geotechnical subconsultant for soil
compaction testing within the footprint of the Cayuga Heights Road pavement. The expense for the testing
services is included in the additional fee request.

Feel free to contact me if you have any questions regarding this proposed Amendment 1. Thank you for this
consideration.
Respectfully,

David A. Herrick, P.E.
President

Accepted by:
Title: Mayor
Date:

25

David A. Herrick, P.E. Owen B. Barden, P.E. David L. O’Shea, P.E.

Dondi M. Harner, P.E. LEED A.P., C.P.E.S.C.
Lee Dresser, L.S. Dustin H. James, L.S.

Renwick Brook Culvert Project

Budget update through T.G. Miller Invoice No. 10 | Invoice dated August 4, 2026 | Services through July 31, 2026

$85,161.35

$70,545.00

$395,116.04

$120,883.96

KNOWN T.G. MILLER BILLINGS

J.B. EARNED INCLUDING
RETAINAGE

FINAL FORECAST INCLUDING
RETAINAGE

FORECAST BUDGET HEADROOM

FYE 2027 A5112.410 contractual budget utilization
Forecast incl. retainage 76.6%

Unallocated 23.4%

$395,116.04

$516,000.00

Project budget summary
Phase / cost component

Budget or contract
basis

Earned / billed incl.
retainage

Current payable and retainage

Final forecast incl.
retainage

Future cash required

T.G. Miller preconstruction
services and reimbursables

Actual cost through bid
phase

$59,116.04

$59,116.04

$59,116.04

$0.00

T.G. Miller construction
administration, permits, and
testing

Proposed Amendment
No. 1: NTE $40,000

$26,045.31

$26,045.31

$40,000.00

$13,954.69

J.B. Excavation Services
construction contract

Resolution 9953 award:
$296,000

$70,545.00

$63,490.50 certified
$7,054.50 retained

$296,000.00

$232,509.50

Conservative planning
view

$155,706.35

$148,651.85 current
$7,054.50 retained

$395,116.04

$246,464.19

TOTAL PROJECT

T.G. Miller billing breakdown
Billing category

Budget basis

Billed

Budget status

Basic design and surveying fees

Original Basic Services NTE: $46,400

$49,030.00

$2,630 over the original fee NTE

Preconstruction reimbursables /
investigations

At cost; original proposal only estimated $1,000 for
printing

$10,086.04

No firm phase cap identified

Construction contract administration and
permits

Within proposed $40,000 amendment

$26,040.75

$13,959.25 before construction-phase mileage and
remaining testing

Construction-phase mileage
TOTAL T.G. MILLER INVOICES
#1-#10

Within construction-phase planning allowance
Known billed total

$4.56
$85,161.35

Included in the $13,954.69 remaining allowance
Reconciles to the invoice ledger

Retainage treatment: The $395,116.04 final project forecast includes the full $296,000
construction contract, including all current and future retainage. Pay Application No. 1 represents
$ 0 4 f
d
i
$63 490 0
ifi d
d$ 0 4 0
i df l
26

EXHIBIT 2027 - 046
Village of Cayuga Heights
Board of Trustees Report
Department of Public Works - Aaron Cowder
August 19th, 2026
Street & Sidewalks
We have started working on sidewalk repairs and will continue throughout the summer.
We have been repairing roads that had water breaks and rehabbing manholes, and storm drains that need
updated before paving scheduled for Mid-End of September.
Water System
We will continue to work on the lead service replacements this summer. We will work with any resident
wanting to replace their side of the service as well as the ones that are only on the Village side based on the
list form Bolton Point Water. Customers with lead on their side will need to replace their side at the same
time due to not having connections for new copper to old lead available. Similar with galvanized on
the resident’s side due to the condition of the pipe not being good enough to connect to new fittings.
We have completed the seven services and are working on scheduling the others to be completed.
Currently list has 13 needing updated/replace are lead on the Village side.
Sanitation Sewer System
We will, in conjunction with TG Miller, continued to monitor sewage flows in manholes where meters have
been installed for I&I tracking. TG Miller is working on their ongoing findings report and gave
some recommendations for the Village to review. We have been investigating manholes and lines to address
and or put on the list of sewer rehabilitation work for the future.
Beautification
Please be reminded that if you have leaves, they need to be put into cans for dumping or in leaf bags for
recycling. Residents are reminded not to put out brush and bulky trash out the Friday a week prior to the
scheduled pick-up day.
Culvert Repair
The next culvert to be replaced is Renwick culvert at Cayuga Heights Road. Construction has started
and the road will be closed until construction is completed.
Code Items
Craig, Kiersten and I have been taking care of all code-related items and permitting now that Brent has
formally retired. We have seen several requests for applications in the system that need certificates or to
have permits issued.
Additional DPW Information
Reminder to all residents the Village does have and is enforcing the property maintenance law they ask
all to please review the law along with other important information on the Village website.
Action Items : None
27

EXHIBIT 2027 – 047
Village of Cayuga Heights
Police Department

________________________________________________________

Jerry L. Wright
Chief of Police

In the month of July 2026, the police department handled 443 calls for service. There were 38 uniform traffic tickets
issued and 6 parking violations issued. The breakdown of calls is as follows:
There were no Penal Law Felony complaints handled.
There was one Penal Law Misdemeanor report of attempted Fraud reported. The complainant stated they received a phone
call from Publisher’s Clearinghouse, who said they had won a new car. There was no loss of property or information
given.
There were no Penal Law Violations reported.
One Vehicle and Traffic Misdemeanor arrest was made for Aggravated Unlicensed Operation of a Motor Vehicle 3rd.
There were two incidents of VCH Local Law; both were Dog Control violations. One incident involved a loose dog
wandering in the parking lot of Kendal at Ithaca. The dog was secured and reunited with its owner. A second incident
involved a loose dog that jumped up and bit a person near 140 Pleasant Grove Road. The victim did not wish for charges
to be filed.
Officers responded to two Motor Vehicle Accidents, none with reported injuries or involving deer. One accident occurred
in the parking lot of 836 Hanshaw Road and the other at the entrance to 903 Hanshaw Road off East Upland Road.
There were no other incidents involving deer reported.
There were no Warrant arrests made.
No arrests under the Mental Hygiene Law were made.
CHPD responded to nine calls for service assisting other agencies, and there were two calls involving another agency
assisting CHPD within the Village.
Over the course of the month, officers took part in the following training and/or events: On the 16th, Sergeant Manning and
Officer Manheim attended a Glock armorer course. On the 26th, Officer Miller played in the annual mental health
awareness charity Law Enforcement Softball tourney hosted by Ithaca College Public Safety. On the 29th, Officers Barr
and Langlois conducted a Commercial Vehicle Safety Inspection Detail. On the 30th and 31st, Officer Lansing attended a
two-day Taser Instructor Recertification training course in Syracuse, New York.
The full-time officers worked a total of 25 hours of overtime, and the part-time officers worked a total of 144 hours.

28

EXHIBIT 2027 - 048
August 17, 2026
Board of Trustees
Village of Cayuga Heights
Monthly Report August 2026
We had a much more reasonable month in July with 54 requests for service. Of these, 27 occurred within the Village, 19
in the Town of Ithaca, and 8 were mutual aid requests. The breakdown included 29 EMS calls and 25 fire responses.
Although our overall call volume was lower, July proved to be a busy month for significant fire incidents. Late in the
month, we were requested to Winston Square Apartments in the Town of Ithaca for an activated smoke detector and
smoke reported in a stairwell. Engine 203, Assistant Chief Price, and I responded to the scene. Upon arrival, we forced
entry into the apartment and found significant fire damage. The remaining fire was quickly extinguished, and we
confirmed that the resident was not inside. Our investigation determined that an electrical outlet had overheated, igniting a
nearby bookcase. Because all of the apartment windows were closed and the entry door maintained a good seal, the fire
remained oxygen-limited and never progressed to a fully involved room fire. Despite its relatively slow growth, the fire
generated an extreme amount of heat. Everything more than approximately three feet above the floor was heavily
blackened, with many items melting from the walls due to the heat. Had the apartment not remained sealed, this incident
could have developed into a significant fire involving multiple apartments and residents. Instead, the limited oxygen
supply, combined with our rapid response and suppression efforts, confined the damage to the apartment of origin. After
ventilation and evaluation of the building, all other residents were able to safely reoccupy their apartments. Earlier in the
month, we responded to University Park Apartments in the Village of Lansing for another incident involving an
overheated electrical outlet. Fortunately, the resident returned home during the middle of the day and discovered the outlet
smoking before it progressed further. We responded with a full crew, secured electrical power to the affected circuit, and
opened the wall to ensure the fire had not extended into concealed spaces. We were also requested as mutual aid to the
Dryden Fire Department for a daytime residential structure fire. Engine 203 responded with a full crew and assisted on
scene for a short period before returning to service. Later that evening, Dryden was dispatched to a second structure fire
that tragically resulted in fatalities. Because our department was committed to EMS calls during the initial mutual aid
request, we were later asked to provide station coverage for the departments operating at the scene. We remained on
standby for more than seven hours to ensure fire protection remained available in their district. The Ithaca Fire
Department also requested our assistance on several occasions during July for fires within their jurisdiction. Despite our
own limited staffing, we were able to aid whenever resources allowed.
Due to our extremely limited summer staffing, we did not conduct any in-house training during July. One of our newer
members, Firefighter Lindenberg, enrolled in an accelerated Basic Exterior Fire Operations (BEFO) and Interior Fire
Operations (IFO) program in the Albany area. The course met full-time, Monday through Friday, for three consecutive
weeks and is recognized as a very demanding training program. Firefighter Lindenberg independently located the course
and arranged housing through a fire department in the Albany area that operates a bunk-in program. They generously
provided him with accommodation throughout the duration of the class. He excelled during the program and returned with
multiple New York State firefighter certifications. Several of our other members also took advantage of the summer
months to complete state firefighter training courses while they were home from college. Their continued commitment to
training will strengthen the department as they return this fall.
I am pleased to report that our fire inspection program is now fully up to date for this year. The final two inspections were
completed by mid-July, and all properties were found to be in compliance. This has been a lengthy process, but every
property has now been inspected, and our inspection spreadsheet contains current information for each occupancy. Once
the Village transitions to the iWorQ software platform, I will begin entering this information into the individual electronic
property files, creating a centralized and easily accessible inspection history for each location.
29

As noted in last month's report, our summer staffing reached one of its lowest points of the year. Despite those challenges,
we have consistently been able to staff EMS responses and place an engine in service when needed. We are looking
forward to a larger recruit class this fall to help replenish our ranks following the graduation of nine Cornell student
members and the departure of Assistant Chief Janowsky, who recently relocated to Newfield. We are currently working
with the Tompkins County Department of Emergency Response training staff to offer a BEFO course beginning in
October so that our newest members can begin their firefighter training as soon as possible.
Our Movies at the Station program has been another tremendous success this summer. Attendance was outstanding, and
after postponing one showing because of the extreme heat, the weather has cooperated nicely. Families have been
extremely appreciative of having a free community event where they can bring their children to the fire station for an
enjoyable evening together.
We are looking forward to our staffing levels improving over the next several weeks as members return to the area. Those
of us who have remained on duty throughout the summer are certainly ready for a bit of relief from the constant coverage.
Despite the challenges of operating with very limited staffing while continuing to answer calls both within and outside of
our district, morale at the station remains exceptionally good. Our members have continued to step up for one another and
for the community, ensuring that the level of service our residents expect has never been compromised.
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent

Recommended Fire Inspection Fee Schedule
Village of Cayuga Heights
Proposed hybrid model for Village consideration
Inspection / Service

Recommended Fee

Small commercial occupancy under 10,000
sq. ft.

$75

Individual business or other low-complexity
commercial occupancy.

Medium commercial, assembly, or
multifamily occupancy
(10,000-25,000 sq. ft.)

$125

Use where occupancy type, size, or inspection
complexity exceeds the small-occupancy
category.

Large, multistory, institutional, campus-style,
or complex facility
(Over 25,000 sq. ft.)

$200

Includes up to two hours of inspection time.

Inspection time exceeding two hours

$85/hour

Application / Notes

Prorated in one-half-hour increments.

First physical reinspection for unresolved
violations

$75

Applies when a return site visit is required to
verify correction.

Each subsequent physical reinspection for the
same unresolved violations

$100

Fixed escalating fee for additional return visits.

Missed scheduled inspection or failure to
provide access

$75

Applies when Village staff appear for a
confirmed inspection and access is not provided.

Administrative verification of correction

No additional fee

No additional fee when the Code Enforcement
Officer determines that compliance can
reasonably be verified through photographs,

30

documentation, or other administrative means
without an additional site visit.

Recommended administrative note: The base fee should be assigned according to the occupancy, size, and reasonable inspection complexity.

When a condition could fit more than one category, the more specific occupancy or complexity category should control.
Purpose: This structure keeps routine inspection charges predictable, recognizes unusually time-consuming inspections, and uses fixed reinspection
fees only when an additional site visit is actually required.

31

Clerk’s Report

EXHIBIT 2027 - 049

•Tax Collection has slowed in August, even with email reminders. Last year at this time, we had only
$59,105.96 outstanding.

•Working on the FYE 2025-2026 NYSIF Workers' Compensation Audit.
•Village Recycling pick-ups have been problematic this summer. Casella, which is contracted with Tompkins
County, has had staffing issues. Under their contract, they are obliged to come the next business day to
complete the pickup.
•This is our first water billing cycle with the new deadline. I will report next month on any input we receive.
•We will be implementing the 365 calendar for all staff, including trustees, which should help with scheduling,
meetings, and day-to-day responsibilities.

32

EXHIBIT 2027 - 050
Personal Protective Equipment/Wear:
The health and safety of our staff is the Village's foremost concern. The Village provides personal protective
equipment/wear to Collective Bargaining Unit employees as outlined under current contracts and to NonBargaining Unit employees with a supervisor's approval.

33

EXHIBIT 2027 - 051
ESTABLISHING 2027 WATER RATE
WHEREAS, the Village of Cayuga Heights is served by the Southern Cayuga Lake Intermunicipal Water
Commission; and
WHEREAS, the Village of Cayuga Heights has entered into an amended, supplemental, restated, and
consolidated agreement of municipal cooperation for construction, financing and operation of an intermunicipal
water supply and transmission system dated as of June 5, 1979 as the same has been amended from time to time
(the “Agreement”); and
WHEREAS, pursuant to the Agreement, the Village of Cayuga Heights agreed to pay to the Southern Cayuga
Lake Intermunicipal Water Commission (hereinafter referred to as “Commission”), water revenues based upon,
in part, a water rate billing structure based on a quarterly 5,000 gallon minimum; and Bolton Point rate is $7.49
per 1000 gallons, and the Village of Cayuga Heights surcharge is $7.49 for a total of $14.98
WHEREAS, in consideration of the premises and the mutual undertakings of the parties pursuant to the
Agreement, the parties agreed to amend the Agreement effective January 1, 2027.
NOW, THEREFORE, BE IT RESOLVED THAT, the Village of Cayuga Heights Board of Trustees
authorizes and approves the new Village of Cayuga Heights water rate of $14.98 per 1000 gallons consumed,
resulting in a minimum quarterly bill of $74.90 effective January 1, 2027.

Jiang Zhao<[email protected]>
Jeff Walker

To whom it ma

34

EXHIBIT 2027 - 052
A LOCAL LAW TO AMEND THE ANNUAL SEWER RATES, IN ACCORDANCE WITH SECTION 226-29 OF
THE VILLAGE OF CAYUGA HEIGHTS CODE
Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: * Current Law**
Section I. PURPOSE
The purpose of this Local Law is to establish annual sewer rates of $6.32/1000 gallons consumed for inside users and a
rate of $9.48/1000 gallons used for outside users, as defined in Article XII, Sewer Rents, of the Village of Cayuga Heights
Articles.
Section II. AUTHORITY
This Local Law is enacted pursuant to the grant of powers of local governments provided for in (i) Section 10 of the
Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State
Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects
provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General
Municipal Law Sections 451 and 452, and (iv) Village Law Article 14.
Section III. ESTABLISHMENT OF SEWER RATES
As of June 1, 2025, annual sewer rates shall be established at a rate of $6.32/1000 gallons used for treatment of
wastewater originating from properties located within the Village and a rate of $9.48/1000 gallons used for treatment of
wastewater originating from properties located outside of the Village.
Section IV. SUPERSEDING EFFECT
All Local Laws, resolutions, rules, regulations, and other enactments of the Village of Cayuga Heights in conflict with the
provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect.
Section V. VALIDITY
The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that
can be given effect without such invalid provision.
Section VI. EFFECTIVE DATE
This Local Law shall be effective immediately upon filing in the office of the New York State Secretary of State, except
that it shall be effective from the date of its service as against a person served with a copy thereof, certified by the Village
Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees.

35