The Docket · Government Meeting · DKT-2026-003678

On the agenda: Richmond County meeting — Data Center (Oct 6)

Past ⚠ Agenda Watch Richmond County, North Carolina · Tuesday, October 6, 2026 — 3 weeks ago

About this record

The published agenda for the October 6, 2026 meeting contains: "Data Center". The meeting has passed. The agenda stays here as a permanent public record.

WhenTuesday, October 6, 2026
Check the agenda document for the meeting time.

WhereRichmond County, North Carolina

BodyOpen Forum on Data Centers

Money$30,000.00 was at stake

On the record“Data Center”

The agenda, word for word

Government public record — the full text of the published document, archived October 5, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

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Agenda
Richmond County Board of Commissioners
Regular Meeting
Tuesday, October 6, 2026, 5:30 p.m.
105 W. Franklin Street, Courtroom C, Rockingham, NC
Pages
1.

Invocation

Pledge of Allegiance

Approval of Agenda - Decision

Appointment of Interim Clerk to the Board of County Commissioners- Jeff Smart,
Board Chairman- Decision

Consent Agenda- Decision

Open Forum for Public Comments

Request Board Approval to Award Water Tank Contract- Jerry Austin, Jr., Public Works
Director- Decision

Request Board Approval Richmond County Health Department Bad Debt Write OffHeather Horne, Health Director- Decision

Request Board Approval of Proclamation for Breast Cancer Awareness Month- Heather
Horne, Health Director- Decision

10.

Request Board Approval of Proclamation Honoring Cordova Fire & Rescue- Cary
Garner, Interim County Manager- Decision

11.

Monthly Report by Interim County Manager Cary Garner- Discussion

12.

Adjournment - Decision

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RICHMOND COUNTY BOARD OF COMMISSIONERS
105 W. FRANKLIN ST, COURTROOM C, PO BOX 504
ROCKINGHAM, NORTH CAROLINA 28380
TELEPHONE: (910) 997-8211
Jeff Smart
Chairman
Jason R. Gainey
Vice Chairman
Justin Dawkins
Jamie Gathings
Andy Grooms
Robin Roberts
Rick W. Watkins

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 01
Item for Decision

SUBJECT TITLE: Invocation
PRESENTER: Chairman Jeff Smart
SUMMARY OF INFORMATION:
The invocation will be delivered by Chairman Jeff Smart

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 02
Item for Decision

SUBJECT TITLE: Pledge of Allegiance
PRESENTER: Chairperson
SUMMARY OF INFORMATION:
Chairperson will ask everyone that can stand to do so for the Pledge of Allegiance

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 03
Item for Decision

SUBJECT TITLE: Board Approval of Agenda
PRESENTER: Chairman
SUMMARY OF INFORMATION:
At this point, the Board will be asked to adopt the agenda and to indicate any
recommended changes.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve
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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT

_________________________________________________________________________________

Meeting Date: 10/6/2026

Agenda Item No. 04

Item for Decision
SUBJECT TITLE: Appointment of Interim Clerk to the Board
PRESENTER: Jeff Smart, Board Chair
SUMMARY OF INFORMATION:
Pursuant to N.C. General Statute § 153A-111, the Board of Commissioners shall appoint
or designate a Clerk to the Board. The Board is requested to consider the appointment of
Natalie Johnson as Interim Clerk to the Board, effective October 2026, to serve at the
pleasure of the Board and perform the duties required by law and the Board of
Commissioners.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/6/2026

Agenda Item No. 05
Item for Decision

SUBJECT TITLE: Consent Agenda
PRESENTER: Consent
SUMMARY OF INFORMATION:
The Board has been asked to consider the approval of the following items A through G
of the Consent Agenda.
A. Approval of Draft Minutes for the Regular meeting on September 1, 2026, as
submitted by the Clerk for review
B. Approval of Tax Releases and Tax Refunds for August 2026
C. Approval of the NC Vehicle Tax System Refund Report for August 2026
D. Approval of the Governor’s Highway Safety Program
E. Approval of the amendment for 2025 – 2027 “PEAS” Grant Budget for
Richmond County Aging Services
F. Approval WIC Client Services Budget Amendment
G. Resolution of Sale of 10 EV Hogan- Universal Window Coverings

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve

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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT

_________________________________________________________________________________

Meeting Date: 10/06/2026

Agenda Item No. 05A
Item for Decision

SUBJECT TITLE: Approval of Draft Minutes for the Regular September 1, 2026,
meeting as submitted by the County Attorney for review.
PRESENTER: Consent
SUMMARY OF INFORMATION:
Approval of Draft Minutes for the Regular September 1, 2026, meeting.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

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Minutes
Richmond County Board of Commissioners
Regular Meeting
September 1, 2026, 5:30 p.m.
105 W. Franklin Street, Courtroom C, Rockingham, NC
Members Present:

Chairman Jeff Smart
Commissioner Dawkins
Commissioner Grooms
Commissioner Watkins
Commissioner Roberts
Commissioner Gathings
Vice Chairman Gainey

Staff Present:

Interim County Manager/Finance Director Cary Garner
County Attorney Mujeeb Shah-Khan

Invocation Given by Vice Chairman Jason Gainey
Invocation was given by Vice Chairman Jason Gainey

Pledge of Allegiance

Approval of Agenda - Decision
Vice Chairman Gainey made a motion to add item A-01 (Approval of Separation
Agreement and Mutual Release Between County and Bryan Land) and A-02 (Appointment of
Cary Garner as Interim County Manager and approval of Employment Agreement between
the County and Cary Garner) to the Agenda and otherwise approve the Agenda.
Commissioner Roberts seconded motion – Items A-01 and A-02 were added to the
Agenda, and the Agenda was otherwise approved.
Moved by: Vice Chairman Gainey
Seconded by: Commissioner Roberts
Motion Carried Unanimously

Consent Agenda - Decision
Moved by: Commissioner Watkins
Seconded by: Commissioner Gathings
To approve the Consent Agenda
Motion Carried Unanimously

Item A-01, Approval of Separation Agreement and Mutual Release Between County and
1
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Bryan Land – Decision
Commissioner Grooms made a motion to approve the Separation Agreement and Mutual
Release Between the County and Bryan Land. Commissioner Roberts seconded the
motion.
Moved by: Commissioner Grooms
Seconded by: Commissioner Roberts
Motion Carried Unanimously
Following approval of the Separation Agreement and Mutual Release, Commissioner
Dawkins read a statement concerning his objections to the financial terms of the
Separation Agreement but his support for the separation agreement to the audience.
6.

Item A-02, Appointment of Cary Garner as Interim County Manager and approval of
Employment Agreement between the County and Cary Garner.
Commissioner Grooms proposed amending the proposed employment agreement
between Cary Garner and the County to pay Mr. Garner an additional $30,000.00 in an
annualized salary, taking his annualized salary as Interim County Manager from
$180,000.00 to $210,000.00.
Commissioner Grooms moved to appoint Cary Garner as Interim County Manager and to
approve the Employment Agreement as amended to increase annualized compensation
under the Agreement to $210,000.00. Commissioner Watkins seconded the motion.
Moved by: Commissioner Grooms
Seconded by: Commissioner Watkins
Motion Carried Unanimously

Anson County Assistant Utilities Director Chris Harrington - Discussion
Chris Harrington, Anson County Assistant Utilities Director, thanked the Commissioners
and County Employees for their work and assistance during the recent water outage in
Anson County. Assistant Director Harrington presented a plaque to the Commissioners
on behalf of Anson County’s Board of Commissioners and the citizens of Anson County.

Open Forum for Public Comments
The following Richmond County Residents spoke during the Open Forum on the
following topics:
Michael Beiswanger – Animal Control
2
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Russ Fitcher – Amazon Data Center
Steve Coulthard – Data Centers
Crystal Brooks – Data Centers and Rock Quarry
Serena Perry – Data Centers
Lee Quick – Data Centers
Miranda Grant – Data Centers
Joanna Owensby – Data Centers and Water Usage
Devanne Steele – Data Centers & Vulcan Quarry
Yolanda Steele – Data Center & Vulcan Quarry
Gerard Anthony Morrison – Invitation to John Coltrane Festival on October 3,
2026.
9.

Request Board Approval to Award Low Bidder for East Ramp Expansion Project –
Jerry L. Austin, Jr. Public Works Director – Decision
Award to Fred Smith Company as low bidder.
Moved by: Commissioner Gathings
Seconded by: Commissioner Watkins
Motion Carried Unanimously

10.

Request Board Approval of Proclamation for Kinship Care Month 2026 - Theresa
Smith, Director of Social Services - Decision
Moved by: Commissioner Grooms
Seconded by: Commissioner Roberts
Motion Carried Unanimously

11.

Request Board Approval of Proclamation for Senior Center Month - Theresa Smith,
Director of Social Services - Decision
Moved by: Commissioner Watkins
Seconded by: Vice Chairman Gainey
Motion Carried Unanimously
3
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12.

Approval of Transfer of Surplus Vehicle to Richmond County Rescue Squad - Cary
Garner, Interim County Manager/Finance Director - Decision
Motion to declare vehicle surplus and to transfer to Richmond County Rescue Squad made
by Commissioner Grooms and seconded by Commissioner Dawkins.
Moved by: Commissioner Grooms
Seconded by: Commissioner Dawkins
Motion Carried Unanimously

13.

Request Board Approval of Constitution Week Proclamation for America 250
Commemoration - Jeff Smart, Chairman - Decision
Moved by: Commissioner Gainey
Seconded by: Commissioner Roberts
Motion Carried Unanimously

14.

Remarks by Interim County Manager/Finance Director Cary Garner
Mr. Garner advised the Commission that he appreciated the opportunity to serve in his
new role as Interim County Manager.

15.

Remarks by Commissioners
Commissioners Watkins, Gathings, Grooms, Dawkins and Vice Chairman Gainey made
remarks for those in attendance at the meeting and those viewing the meeting remotely or
via the Richmond County Government Television Channel.

16.

Adjournment - Decision
Meeting adjourned at 6:42pm
Moved by: Commissioner Grooms
Seconded by: Vice Chairman Gainey
Motion Carried Unanimously

S. Mujeeb Shah-Khan
County Attorney

4
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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT

_________________________________________________________________________________

Meeting Date: 10/06/2026

Agenda Item No. 05B
Item for Decision

SUBJECT TITLE: Tax Collection releases and refunds for the month of August 2026
PRESENTER: Consent Agenda
SUMMARY OF INFORMATION:
Releases for the month of August 2026 - $ 32,803.27
Refunds for the month of August 2026 - $ 28,035.08

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT

_________________________________________________________________________________

Meeting Date: 10/06/2026

Agenda Item No. 05C
Item for Decision

SUBJECT TITLE: North Carolina Vehicle Tax Refund for the month of August.
PRESENTER: Consent
SUMMARY OF INFORMATION:
NCVTS information for the month of August. The total amount being refunded is
$2,658.73.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

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RICHMOND COUNTY BOARD OF COMMISSIONERS
105 W. FRANKLIN ST, COURTROOM C, PO BOX 504
ROCKINGHAM, NORTH CAROLINA 28380
TELEPHONE: (910) 997-8211
Jeff Smart

Cary Garner

Chairman

Interim County Manager

Jason Gainey

S. Mujeeb Shah-Khan

Vice Chairman

County Attorney

Justin Dawkins

Cary Garner

Jamie Gathings

Finance Officer

Andy Grooms
Robin Roberts
Rick W. Watkins

Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 05D
Item for Decision

SUBJECT TITLE: Governor’s Highway Safety Program (GHSP)
PRESENTER: Consent Agenda
SUMMARY OF INFORMATION:
We are asking for the authority to move forward with the application of the second year
of the three-year GHSP grant. This would require that the board adopt the
accompanying resolution and adopt a budget amendment in the amount of $188,320 for
the Sheriff’s Office.
As part of the resolution, the county would need to appropriate $94,160 as a match to
receive $94,160 in GHSP funding. We are proposing making our match with General
Fund Investment Income.
Associated application is attached.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve
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North Carolina Governor’s Highway Safety Program
Agreement of Conditions/Conflict of Interest
This Agreement is made by and between the North Carolina Department of Transportation, hereinafter
referred to as the “Department”, to include the Governor’s Highway Safety Program, hereinafter referred
to as “GHSP”; and the applicant agency, for itself, its assignees and successors in interest, hereinafter
referred to as the "Agency". During the performance of this contract, and by signing this contract, the
Agency agrees as follows:
A. Federal Provisions
1. Equal Opportunity/Nondiscrimination. The Agency will agree to comply with all Federal statutes

and implementing regulations relating to nondiscrimination concerning race, color, sex, religion,
national origin, handicaps, and age. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252);
(b) The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601)
(c) Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686);
(d) Non-Discrimination in Federally assisted programs of the United States Department of
Transportation
- Effectuation of Title VI of the Civil Rights Act of 1964 (49 CFR Part 21), hereinafter referred
to as "USDOT”, as amended;
(e) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, and 49
CFR Part 27; and
(f) The Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.);
(g) The Civil Rights Restoration Act of 1987, (Pub. L. 100-209);
(h) Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) and 49 CFR
parts 37 and 38;
(i) Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations;
(j) Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency
2. Drug Free Workplace. The Agency agrees to comply with the provisions cited in the Drug-Free

Workplace Act of 1988 (41 U.S.C. 8103).
3. Federal Grant Requirements and Contracts. The Agency shall comply with the following

statutes and the implementing regulations as applicable:
(a) Highway Safety Act of 1966 (23 U.S.C. Chapter 4 -), as amended;
(b) Sec. 1906, Pub. L.109-59, as amended by Sec. 4011, Pub. L. 114-94;
(c) Uniform Procedures for State Highway Safety Grant Programs (23 CFR part 1300);
(d) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (2 CFR Part 1201);
(e) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (2 CFR Part 200) and all other relevant Federal regulations covering the Highway
Safety Program;
(f) NHTSA Highway Safety Grant Funding Guidance, as revised, July 2015 (www.nhtsa.gov) and
additions or amendments thereto.
4. Political Activity (Hatch Act) The Agency will comply with provisions of the Hatch Act (5 U.S.C.

1501- 1508), which limits the political activities of employees whose principal employment
activities are funded in whole or in part with Federal funds.
5. Lobbying.
(a) Certification Regarding Federal Lobbying. The undersigned certifies, to the best of his or

her knowledge and belief, that:
(i) No Federal appropriated funds have been paid or will be paid, by or on behalf of the

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undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(ii) If any funds other than Federal appropriated funds have been paid or will be paid to any

person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(iii) The undersigned shall require that the language of this certification be included in the

award documents for all sub-award at all tiers (including subcontracts, subgrants, and
contracts under grant, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
(b) Restriction on State Lobbying. None of the funds under this program will be used for any

activity specifically designed to urge or influence a State or local legislator to favor or oppose
the adoption of any specific legislative proposal pending before any State or local legislative
body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities,
with one exception. This does not preclude a State official whose salary is supported with
NHTSA funds from engaging in direct communications with State or local legislative officials,
in accordance with customary State practice, even if such communications urge legislative
officials to favor or oppose the adoption of a specific pending legislative proposal.
6. Audits.
(a) Audit Required. Non-Federal entities that spend $750,000 or more in a year in Federal

awards shall have a single or program-specific audit conducted for that year in accordance
with the provisions of 2 CFR, Subpart F, §200.500. Guidance on determining Federal awards
expended is provided in 2 CFR, Subpart F, §200.502.
(b) Single Audit. Non-Federal entities that expend $750,000 or more in a year in Federal awards
shall have a single audit conducted in accordance with 2 CFR, Subpart F, §200.501, except
when they elect to have a program-specific audit conducted in accordance with 2 CFR,
Subpart F, §200.501, paragraph (c).
(c) Non-Governmental Entities. Non-governmental entities (not-for-profit and for-profit entities)
must adhere to North Carolina General Statute 143C-6.22 and 09 NCAC Subchapter 03M.
7. Instructions for Lower Tier Certification.
(a) By signing and submitting this proposal, the prospective lower tier participant (the Agency) is

providing the certification set out below and agrees to comply with the requirements of 2 CFR
Parts 180 and 1200.
(b) The certification in this clause is a material representation of fact upon which reliance was

placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension or debarment.
(c) The prospective lower tier participant shall provide immediate written notice to the person to

which this proposal is submitted if the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed

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circumstances.
(d) The terms “covered transaction”, “civil judgement”, “debarment”, “suspension”, “ineligible”,

“participant”, “ person”, “principal”, and “voluntarily excluded”, as used in this clause, are
defined in 2 CFR Part 180 and 1200. You may contact the person to whom this proposal is
submitted for assistance in obtaining a copy of those regulations.
(e) The prospective lower tier participant agrees by submitting this proposal that, should the

proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction
originated.
(f) The prospective lower tier participant further agrees by submitting this proposal that it will

include the clause titled “Instructions for Lower Tier Participant Certification” including the
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion –
Lower Tier Covered Transaction," without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions and will require lower tier participants
to comply with 2 CFR Parts 180 and 1200.
(g) A participant in a covered transaction may rely upon a certification of a prospective participant

in a lower tier covered transaction, provided that it is not proposed for debarment under 48
CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible
to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required
to, check the System for Award Management Exclusions website (https://www.sam.gov/).
(h) Nothing contained in the foregoing shall be construed to require establishment of a system of

records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by
a prudent person in the ordinary course of business dealings.
(i) Except for transactions authorized under paragraph 7(e) of these instructions, if a participant

in a covered transaction knowingly enters into a lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies including suspension or debarment.
(j) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

-- Lower Tier Covered Transactions.
(i) The prospective lower tier participant (the Agency) certifies, by submission of this

proposal, that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in covered
transactions by any Federal department or agency.
(ii) Where the prospective lower tier participant is unable to certify any of the statements in

this certification, such prospective participants shall attach an explanation to this contract
proposal.
8. Buy America Act. The Agency and each subrecipient will comply with the Buy America

requirement (23 U.S.C. 313) when purchasing items using Federal funds. Note that recent DOT
waivers allows for waivers under two criteria. A De Minimis Costs waiver applies to the total value
of the non-compliant products where the cost is no more than the lesser of $1,000,000 or 5% of
total applicable costs for the project. The Small Grants waiver applies when the total amount of
Federal financial assistance applied to the project, through awards or subawards, is below
$500,000. The Small Grants waiver may be applied to both financial assistance awards and

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subawards, where the subaward is made by a passthrough entity for a specific project. However,
it is not applicable to a subaward made under an award of $500,000 or more if the scope of the
subaward is not a separately identifiable, independent project.
9. Prohibition On Using Grant Funds To Check For Helmet Usage. The Agency and each

subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists.
10. Conditions for State, Local and Indian Tribal Governments. State, local and Indian tribal

government Agencies shall adhere to the standards established by 2 CFR Part 225, Cost
Principles for State, Local, and Indian Tribal Governments and additions or amendments thereto,
for principles for determining costs applicable to grants and contracts with state, local and Indian
tribal governments.
11. Conditions for Institutions of Higher Education. If the Agency is an institution of higher

education, it shall adhere to the standards established by 2 CFR Part 215 Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and
Other Non-Profit Organizations and 2 CFR 220 Cost Principles for Educational Institutions for
determining costs applicable to grants and contracts with educational institutions.
12. Conditions for Non-Profit Organizations. If the Agency is a non-profit organization, it shall

adhere to the standards established by 2 CFR Part 215 Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations and 2 CFR Part 230 Cost Principles for Non-Profit Organizations for determining
costs applicable to grants and contracts with non-profit organizations.
13. Conditions for Hospitals. If the Agency is a hospital, it shall adhere to the standards established

by 2 CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations.
B. General Provisions
1. Contract Changes. This document contains the entire agreement of the parties. No prior contract,

either oral or implied, shall supersede this Agreement. Any proposed changes in this contract that
would result in any change in the nature, scope, character, or funding amount in this contract
require a written addendum to this contract on a form provided by the Department.
2. Subcontracts Under This Contract. The Agency shall not assign any portion of the work to be

performed under this contract, or execute any contract, amendment or change order thereto, or
obligate itself in any manner with any third party with respect to its rights and responsibilities under
this contract without the prior written concurrence of the Department. Any subcontract under this
contract must include all required and applicable clauses and provisions of this contract.
Subcontracting does not relieve the Agency of any of the duties and responsibilities of this
agreement. The subcontractor must comply with standards contained in this agreement and
provide information that is needed by the Agency to comply with these standards. The Agency
must submit any proposed contracts for subcontracted services to the Governor’s Highway Safety
Program for final approval no less than 30 days prior to acceptance.
3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment. In all

solicitations, either by competitive bidding or negotiation, made by the Agency for work to be
performed under a subcontract, including procurements of materials or leases of equipment, each
potential subcontractor or supplier shall be notified by the Agency of the Agency's obligations
under this contract. Additionally, Agencies making purchases or entering into contracts as
provided for by this contract must adhere to the policies and procedures of 2 CFR Part 200 and
North Carolina General Statute 143-128.4. Historically underutilized business defined; statewide
uniform certification as it pertains to Historically Underutilized Businesses.
4. Incorporation of Provisions in Subcontracts. The Agency shall include the provisions of section

A-1 through A-13 of this Agreement in every subcontract, including procurements of materials and
leases of equipment, unless exempted by the regulations, or directives issued pursuant thereto.
The Agency shall take such action with respect to any subcontract or procurement as the

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Department, the State of North Carolina, hereinafter referred to as the “State”, the National
Highway Traffic Safety Administration, hereinafter referred to as “NHTSA“, may direct as a means
of enforcing such provisions including sanctions for noncompliance. In the event the Agency
becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of
such direction, the Agency may request the Department or the State to enter into such litigation to
protect the interests of the Department or the State. In addition, the Agency may request the
NHTSA to enter into such litigation to protect the interests of the United States.
5. Outsourcing. All work shall be performed in the United States of America. No work will be allowed

to be outsourced outside the United States of America.
6. Property and Equipment.
(a) Maintenance and Inventory. The Agency shall maintain and inventory all property and

equipment purchased under this contract.
(b) Utilization. The property and equipment purchased under this contract must be utilized by

the Agency for the sole purpose of furthering the traffic safety efforts of the Agency for the
entire useful life of the property or equipment.
(c) Title Interest. The Department and NHTSA retain title interest in all property and equipment
purchased under this contract. In the event that the Agency fails or refuses to comply with the
provisions of this Agreement or terminates this contract, the Department, at its discretion, may
take either of the following actions:
(i) Require the Agency to purchase the property or equipment at fair market value or other
mutually agreed to amount; or
(ii) Require the Agency to transfer the property or equipment and title of said property or

equipment, if any, to the Department or to another Agency, as directed by the Department.
(d) Non-expendable Property. Non-expendable property is defined as property or equipment

having a value of $5000 or more with a life expectancy of more than one year. Nonexpendable property purchased under this contract cannot be sold, traded, or disposed of in
any manner without the expressed written permission of the Department.
7. Educational or Other Materials. If allowed, any educational or other materials developed using

funds from this contract must be reviewed and approved by the GHSP prior to their production or
purchase. The cost of these materials is generally limited to a maximum of $5.00 per item. The
purchase of promotional items and memorabilia are not an allowable cost.
8. Review of Reports and Publications. Any reports, papers, publications, or other items developed

using funds from this contract must be reviewed and approved by the GHSP prior to their release.
9. Reimbursement.
(a) General. Payments are made on a reimbursement basis. There is no schedule of advance

payments. Only actual allowable costs are eligible for reimbursement. Claims for
reimbursement must be made a minimum of quarterly and no more than once a month via
the Grants Management System. Claims for reimbursement not made within the three month
threshold are subject to denial. The itemized invoice shall be supported by documentation of
costs as prescribed by the Department. Reimbursements will not be processed if other
required reports are incomplete or have not been submitted. Failure to submit complete
reports by the required deadline may result in denial of reimbursement.
(b) Approval. Prior to payment, the itemized invoice must be approved by the Governor’s
Highway Safety Program and the Department shall approve the itemized invoice prior to
payment.
(c) Unapproved Costs. Any rejected or unaccepted costs shall be borne by the Agency. The
Agency agrees that in the event the Department determines that grant funds must be
refunded, the Agency will reimburse the Department a sum of money equal to the amount of
Federal and State participation in the rejected costs.
(d) Final Claims for Reimbursement. Final claims for reimbursement must be received by the
GHSP within 30 days following the close of the approved contract period. Project funds not
claimed by this date are subject to reversion.
(e) Expending Funds Under This Contract. Under no circumstances will reimbursement be

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made for costs incurred prior to the contract effective date or after the contract ending date.
10. Project Costs. It is understood and agreed that the work conducted pursuant to this contract shall

be done on an actual cost basis by the Agency. The amount of reimbursement from the Department
shall not exceed the estimated funds budgeted in the approved contract. The Agency shall initiate
and prosecute to completion all actions necessary to enable the Agency to provide its share of
the project costs at or prior to the conclusion of the project.
11. Program Income. The Agency shall account for program income related to projects financed in

whole or in part with federal funds in accordance with 2 CFR 200.307. Program income earned
during the contract period shall be retained by the Agency and deducted from the federal funds
committed to the project by the GHSP unless approved in advance by the Federal awarding
agency as an addition to the project. Program income must be accounted for separately and the
records made available for audit purposes.
12. Project Directors. The Project Director, as specified on the signature page of this Agreement,

must be an employee of the Agency or the Agency's governing body. Any exception to this
provision must have the expressed written approval of GHSP.
13. Reports Required.
(a) Quarterly Progress Reports. Unless otherwise directed, the Agency must submit Quarterly

Progress Reports to the GHSP, on forms provided by the Department, which reflect the status
of project implementation and attainment of stated goals. Each progress report shall describe
the project status by quarter and shall be submitted to GHSP no later than fifteen (15) days
after the end of each quarter. If the Agency fails to submit a Quarterly Progress Report or
submits an incomplete Quarterly Progress Report, the Agency will be subject to having claims
for reimbursement withheld. Once a Quarterly Progress Report that substantiates adequate
progress is received, cost reimbursement requests may be processed or denied at the
discretion of GHSP.
(b) Final Accomplishments Report. A Final Accomplishments Report must be submitted to

the GHSP within fifteen (15) days of completion of the project, on forms provided by the
Department, unless otherwise directed. If the Agency fails to submit a Final
Accomplishments Report or submits an incomplete Final Accomplishments Report, the
Agency will be subject to having claims for reimbursement withheld. Once a Final
Accomplishments Report that substantiates adequate progress is received, claims for
reimbursement may be processed or denied at the discretion of GHSP.
(c) Audit Reports. Audit reports required in Section A-6 above shall be provided to the
Department within thirty (30) days of completion of the audit.
14. Out-of-State Travel.
(a) General. All out-of-state travel funded under this contract must have prior written approval by

the Governor’s Highway Safety Program.
(b) Requests. Requests for approval must be submitted to the GHSP, on forms provided by the

Department, no less than thirty (30) days prior to the intended departure date of travel.
(c) Agency Travel Policy Required. For Agencies other than state agencies, out-of-state travel
requests must include a copy of the Agency's travel policy, to include allowances for lodging,
meals, and other travel-related expenses. For state agencies, maximum allowable
subsistence is limited to the prevailing per diem rates as established by the North Carolina
General Assembly.
(d) Agenda Required. Out-of-state travel requests must include a copy of the agenda for the
travel requested.
15. Conditions for Law Enforcement. In addition to the other conditions provided for in this

Agreement, grants to law enforcement agencies are subject to the following:
(a) Certifications Required.
(i) In-car Camera or Video System. For any in-car camera or video system purchased under
this contract, it is required that the operator of that equipment has successfully completed
Standardized Field Sobriety Testing training (SFST). A copy of this certificate must be filed
with GHSP prior to reimbursement of in-car camera or video systems.

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(ii) Radar. For any radar equipment purchased under this contract, it is required that the

operator of that equipment has successfully completed Radar Certification Training. A
copy of this certificate must be filed with GHSP prior to reimbursement of radar equipment.
(iii) Alcohol Screening Devices. For any preliminary alcohol screening devices purchased
under this contract, it is required that the operator of that equipment has successfully
completed the Alcohol Screening Test Device training offered by the Forensic Test for
Alcohol Branch.
(b) Report Required - Monthly Enforcement Data Report. In addition to the reports mentioned
above, law enforcement agencies engaging in enforcement activities must submit a Monthly
Enforcement Data Report on the form provided by the Department no later than fifteen (15)
days after the end of each month. If the Agency fails to submit a Monthly Enforcement Data
Report or submits an incomplete Monthly Enforcement Data Report, the Agency will be
subject to having cost reimbursement requests withheld. Once a Monthly Enforcement Data
Report that substantiates adequate progress is received, cost reimbursement requests will be
processed. The Agency head must sign the form. However, the Agency head may assign a
designee to sign the form by providing written signature authority to the GHSP.
16. Conditions for Local Governmental Agencies.
(a) Resolution Required. If the Agency is a local governmental entity, a resolution from the

governing body of the Agency is required on a form provided by the Department.
(b) Resolution Content. The resolution must contain a commitment from the governing body to
provide the local funds as indicated in this contract. Additionally, the resolution is required
even if the funding is one hundred percent from federal sources, as it serves as recognition
by the governing body of federal funding for purposes of Section A-6 above.
17. Seat Belt Policy and Use. Agency must adopt and enforce a seat belt use policy required for all

seating positions unless exempted by state law.
18. Text Messaging Policy. Agency must adopt and enforce a policy banning text messaging while

driving unless exempted by state law.
19. Prohibited Interests. No member, officer, or employee of the Agency during his or her tenure,

and for at least one (1) year thereafter, shall have any interest, direct or indirect, in this contract or
the proceeds thereof or therefrom.
20. Continued Federal and State Funding.
(a) Federal Funding. The Agency agrees and understands that continuation of this project with

Federal funds is contingent upon Federal funds being appropriated by the United States
Congress specifically for that purpose. The Agency further agrees and understands that
in the event funds originally
appropriated by Congress for these grants are subsequently reduced by further acts of
Congress, funding to the Agency may be proportionately reduced.
(b) State Funding. The Agency agrees and understands that continuation of this project with
funds from the State of North Carolina is contingent upon State funds being appropriated by
the General Assembly specifically for that purpose. The Agency also agrees that any State
funds received under this contract are subject to the same terms and conditions stated in this
Agreement.
21. Performance. All grants provided by the Governor's Highway Safety Program are performance-

based and, as such, require that continual progress be made toward the reduction of the number
and severity of traffic crashes. Any agency whose performance is deemed unsatisfactory by the
GHSP, shall be subject to the sanctions provided for in this contract. Additionally, unsatisfactory
performance shall be cause for the Department to reduce or deny future funding.
22. Resolution of Disputes. Any dispute concerning a question of fact in connection with the work

not disposed of by contract by and between the Agency and the Department, or otherwise arising
between the parties to this contract, shall be referred to the Secretary of the North Carolina
Department of Transportation and the authorized official of the Agency for a negotiated settlement.
In any dispute concerning a question of fact in connection with the project where such negotiated

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settlement cannot be resolved in a timely fashion, the final decision regarding such dispute shall
be made by the Secretary of the North Carolina Department of Transportation, with the
concurrence of the Federal funding agency, and shall be final and conclusive for all parties.
23. Department Held Harmless.
(a) For State Agencies. Subject to the limitations of the North Carolina Tort Claims Act, the

Agency shall be responsible for its own negligence and holds harmless the Department, its
officers, employees, or agents, from all claims and liability due to its negligent acts, or the
negligent acts of its subcontractors, agents, or employees in connection with their services
under this contract.
(b) For Agencies Other Than State Agencies. The Agency shall be responsible for its own
negligence and holds harmless the Department, its officers, employees, or agents, from all
claims and liability due to its negligent acts, or the negligent acts of its subcontractors, agents,
or employees in connection with their services under this contract.
24. Records Access and Retention. The Agency shall provide all information and reports required

by the regulations or directives issued pursuant thereto, and shall permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined by the
Department, the State, NHTSA, or FHWA, as appropriate, to be pertinent to ascertain compliance
with such regulations, orders and instructions. Furthermore, the Agency shall maintain such
materials during the contract period, and for five (5) years from the date of final payment from the
Department or until all audit exceptions have been resolved, for such inspection and audit. Where
any information required of the Agency is in the exclusive possession of another who fails or
refuses to furnish this information, the Agency shall certify to the Department, State, NHTSA, or
FHWA, as appropriate, and shall set forth what efforts it has made to obtain the information.
Pursuant to N.C.G.S. §147-64.7, the Department, the State Auditor, appropriate federal officials,
and their respective authorized employees or agents are authorized to examine all books,
records, and accounts of the Agency insofar as they relate to transactions with any department,
board, officer, commission, institution, or other agency of the State of North Carolina pursuant to
the performance of this Agreement or to costs charged to this Agreement.
25. Sanctions for Non-Compliance. The applicant Agency agrees that if it fails or refuses to comply

with any provisions and assurances in this contract, the Department may take any or all of the
following actions:
(a) Cancel, terminate, or suspend this contract in whole or in part;
(b) Withhold reimbursement to the Agency until satisfactory compliance has been attained by the
Agency;
(c) Refrain from extending any further funding to the Agency under this contract with respect to
which the failure or refusal occurred until satisfactory assurance of future compliance has
been received from the Agency;
(d) Refer the case to the United States Department of Justice for appropriate legal proceedings.
26. Cancellation, Termination, or Suspension of Contract.
(a) By the Department. For noncompliance with any of the said rules, regulations, orders or

conditions, due to management deficiencies or criminal activity, this contract may be
immediately canceled, terminated, or suspended in whole or in part by the Department. For
noncompliance not indicative of management deficiencies or criminal activity the Department
shall give sixty (60) days written notice to take corrective action. If the Agency has not taken
the appropriate corrective action after sixty (60) days the Department may cancel, terminate, or
suspend this contract in whole or in part.
(b) By mutual consent. The Agency or the Department may terminate this contract by providing
sixty (60) days advanced written notice to the other party.
(c) Unexpended funds. Any unexpended funds remaining after cancelation or termination will
revert to the Department.
27. Completion Date. Unless otherwise authorized in writing by the Department, the Agency shall

commence, carry on, and complete the project as described in the approved Highway Safety
Project Contract by September 30 of the Federal fiscal year for which it was approved.

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28. E-Verify requirements. If this contract is subject to NCGS 143-133.3, the contractor and its

subcontractors shall comply with the requirements of Article 2 of Chapter 64 of the NC General
Statutes.
29. CERTIFICATION ON CONFLICT OF INTEREST

a) No employee. officer, or agent of a State or its subrecipient who is authorized in an official
capacity to negotiate. make, accept, or approve. or to take part in negotiating. making,
accepting, or approving any subaward, including contracts or subcontracts, in connection
with this grant shall have, directly or indirectly, any financial or personal interest in any such
subaward. Such a financial or personal interest would arise when the employee. officer. or
agent any member of his or her immediate family, his or her partner, or an organization.that
employs or is about to employ any of the parties indicated herein, has a financial or personal
interest in or a tangible personal benefit from an entity considered for a subaward. Based on
this policy:
(b) The recipient shall maintain a written code or standards of conduct that provide for
disciplinary actions for violations of such standards by officers, employees, or agents.
(c) The code or standards shall provide the recipient's officers, employees. or agents may
may neither solicit or accept gratuities, favors, or anything of monetary value from present or
potential subawards, including contractors or parties to subcontracts.
(d) The code or standards shall establish penalties, sanctions, or other disciplinary actions for
violations as permitted by State or local law or regulations.
The recipient shall maintain responsibility to enforce the requirements of the written code or standards
of conduct.
30. The end date for the Agency’s fiscal year is

31. Signature. By signing below, the Agency agrees to adhere to the terms and conditions of this

Agreement.

NAME
SIGNATURE

AGENCY PROJECT DIRECTOR
TITLE
ADDRESS
DATE

TELEPHONE NUMBER

AGENCY AUTHORIZING OFFICIAL
TITLE
ADDRESS
DATE

TELEPHONE NUMBER

AGENCY OFFICIAL AUTHORIZED TO RECEIVE FUNDS
TITLE
ADDRESS
DATE

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TELEPHONE NUMBER

Page 9

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Resolution

North Carolina Governor’s Highway Safety Program

LOCAL GOVERNMENTAL RESOLUTION
WHEREAS, the
“Agency")

Richmond County Sheriff's Office

(herein called the

(The Applicant Agency)

has completed an application contract for traffic safety funding; and that

Richond County Board of Commissioners
(The Governing Body of the Agency)

(herein called the "Governing Body”) has thoroughly considered the problem
identified and has reviewed the project as described in the contract;

Richond County Board of Commissioners

THEREFORE, NOW BE IT RESOLVED BY THE

IN OPEN

(Governing Body)

MEETING ASSEMBLED IN THE CITY OF Rockingham
THIS

DAY OF

October

, 20

, NORTH CAROLINA,

26 , AS FOLLOWS:

1. That the project referenced above is in the best interest of the Governing Body and the general public; and
2. That

Major Josh Chermak

is authorized to file, on behalf of the Governing

(Name and Title of Representative)

Body, an application contract in the form prescribed by the Governor’s Highway Safety Program for federal

94,160.00

funding in the amount of $ __________________ to be made to the Governing Body to assist in defraying
(Federal Dollar Request)

the cost of the project described in the contract application; and
3. That the Governing Body has formally appropriated the cash contribution of $

94,159.00 as
(Local Cash Appropriation)

required by the project contract; and
4. That the Project Director designated in the application contract shall furnish or make arrangement for other
appropriate persons to furnish such information, data, documents and reports as required by the contract, if
approved, or as may be required by the Governor's Highway Safety Program; and
5. That certified copies of this resolution be included as part of the contract referenced above; and
6. That this resolution shall take effect immediately upon its adoption.

DONE AND ORDERED in open meeting by
(Chairperson/Mayor)

ATTESTED BY

SEAL
(Clerk)

DATE

Rev. 7/11

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Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 05E
Item for Decision

SUBJECT TITLE: Approval of Amendment to 2025 – 2027 Providing Elders
Additional Sustenance “PEAS” Grant Budget
PRESENTER: Consent Agenda
SUMMARY OF INFORMATION:
Request the Board approve the Amendment to 2025 - 2027 “PEAS” Grant Budget for
Richmond County Aging Services.
Forms to be approved and signed are:
DAAS- 732
DAAS- 735
County Match is 0%

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

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DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
December 1, 2025, through June 30, 2027
State Fiscal Recovery Fund (SFRF)
Nutrition Services for Older Adults – PEAS Project
Agreement for the Provision of County-Based Aging Services
This Agreement, entered into as of this _3rd day of February 2026, by and between Richmond County
Aging Services_(hereinafter referred to as the "Provider") and the Lumber River Council of
Government, (hereinafter referred to as the "Area Agency").
Witnesseth That:
WHEREAS, The American Rescue Plan Act (ARPA was enacted on March 11, 2021, to address the
impact of COVID-19 on the economy, public health, stat/local governments, individuals, and
businesses. Funds were provided to North Carolina in the State Fiscal Recovery Funds (SFRF) to lay
the foundation for a strong and equitable recovery. Under Session Law 2021-180, Section 9A.4, the
N.C. General Assembly appropriated $3,585 million dollars ($3,585,000) in nonrecurring ARPA funds
to the Department of Health and Human Services, Division of Aging, to support special nutrition
services for older adults.
WHEREAS, funding expended from SFRF must be used to provide financial assistance to eligible
individuals and families and cover the cost of acute needs for securing housing to prevent
homelessness or for home improvements and home repairs that allow vulnerable seniors aged 60 and
older to remain in home-based living arrangements rather than congregate care settings and

WHEREAS, DAS has budgeted funds for the PEAS Project to be administered by NC Area Agencies
on Aging and their contracted providers. Funding must be expended on allowable Older Americans Act
activities as defined by the Older Americans Act and state and local policy, and
WHEREAS, the Area Agency and the Provider agree to the terms and conditions for provision of aging
services in connection with activities financed in part by SFRF – Nutrition Services for Older Adults:
Food Assistance for High-Risk Adults – “The PEAS (Providing Elders Additional Sustenance) Project
and provided to the Area Agency from the United States Department of Health and Human Services
through the North Carolina Division of Aging Services (DoA), as set forth in a) this document, b)
related administrative letters on the federal disaster grants issued by the Division of Aging to convey
the flexibilities, requirements for allowable expenditures and documentation of service delivery, and
other applicable flexibilities and waivers permitted under SFRF - PEAS) the Division of Aging
Services Home and Community Care Block Grant Procedures Manual for Community Service
Providers, d) the Division of Aging Services Service Standards and, e) the Division of Aging Services
Community Service Providers Monitoring Guidelines.

1
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DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
WHEREAS, based on the Intrastate Funding Formula and local processes, the Services Provider has
been awarded funds stated below:
Service
SFRF Nutrition Services for Older Adults –
“The PEAS (Providing Elders Additional
Sustenance) Project”

Description/ARMS Code
SFRF PEAS Meals (620)
SFRF PEAS Food Boxes (630)
SFRF Non-Client Expense (680)

Award Amount
$16,876

NOW THEREFORE, in consideration of these premises, and mutual covenants and agreements
hereinafter contained, the parties hereto agree as follows:
1.

The Community Service Provider, shall be the same as those specified on the Provider Services
Summary format(s) (DAS-732-ARPA/SFRF) for the period stated above.

Availability of Funds. The terms set forth in this Agreement for payment are contingent upon
the receipt of SFRF funding by the Area Agency.

Due to non-availability of funds. Notwithstanding any other provision of this contract, if either
of the sources of reimbursement for services under this contract (appropriations from the
General Assembly of the State of North Carolina or the Congress of the United States of
America) no longer exist or in the event the sum of all obligations of the SFRF incurred under
this and all other contracts entered into for this program exceeds the balance of such contract
sources, then this contract shall immediately terminate without further obligation of the Lumber
River Council of Governments as of that moment. The certification by the Executive Director
of the Lumber River Council of Governments of the occurrence of either of the events stated
above shall be conclusive.

Grant Administration. The grant administrator for the Area Agency shall be Twilla C. Allen,
Aging Administrator. The grant administrator for the Provider shall be Jacqueline Welch,
Executive Director.
It is understood and agreed that the grant administrator for the Provider shall represent the
Provider in the performance of this Agreement. The Provider shall notify the Area Agency in
writing if the administrator changes during the grant period. Specific responsibilities of the
grant administrator for the Provider are provided in paragraph eight (8) of this Agreement.

Services authorized under this agreement or those identified as necessary to provide timely and
necessary response to the SFRF, provided they are among those services allowable under Title
III-C2, of the Older Americans Act, as specified on the Provider Services Summary format(s)
(DAAS-732-ARPA/SFRF) are to commence no later than July 1, 2024 and end on June 30,
2027 and shall be undertaken and pursued in such sequence as to assure their expeditious
completion. All services required hereunder shall be completed on or before the end of the
Agreement period stated above.

2
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DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
6.

Assignability and Contracting. The Provider shall not assign all or any portion of its interest in
this Agreement. Any purchase of services with the SFRF – PEAS funding shall be carried out
in accordance with the procurement and contracting policy of the community services provider
or, where applicable, the Area Agency, which does not conflict with procurement and
contracting requirements contained in 45 CFR Part 75, Subpart D-Post Federal Award
Requirements, Procurement Standards. Federal funds shall not be awarded to any
subreceipients who have been suspended or debarred by the Federal government. In addition,
Federal funds may not be used to purchase goods or services costing over $100,000 from a
vendor that has been suspended or debarred from Federal grant programs.

Compensation and Payments to the Provider. The Provider shall be compensated for the work
and services actually performed under this Agreement by payments to be made monthly by the
Area Agency. Total reimbursement to the community service providers under this Agreement
may not exceed the grand total of applicable SFRF - PEAS funding, as specified on the
Provider Services Summary format (DAS-732-ARPA/SFRF). Provider is responsible for
keying the DAAS 101 Client Registration Form and monthly units/expenses of service into
ARMS before the authorization of the reimbursement expense will be approved. The amount of
reimbursement due the service provider will be 100% of the allowable expenditures. Billing
will be entered and submitted by the 11th of each month. The ARMS user fee for providers is
$0.17 per record (a record = all units submitted in a given month for a given client). The cost of
the ARMS user fee will be included as an expense on the Unit Cost Development Worksheet.
(a)

Reimbursement of Service Costs
Providers must have a method of projecting service costs based on estimated revenues
and expenses, to receive adequate reimbursement as well as show reasonable and
justifiable costs. Reimbursement of service costs will be based on the DAS-732-AARPA/SFRF Service Cost Computation Worksheet and the DAS 732-A-1-ARPA/SFRF
Labor Distribution Form or comparable formats to develop unit and non-unit costs.

(b)

ARMS Fee
ARMS user fee for providers is $0.17 per record (a record = all units
submitted in a given month for a given client). The cost of the ARMS user fee
will be deducted from the monthly reimbursement issued by the Area Agency.

Collection of Non-Federal Matching Resources. There is no match requirement for the Provider
for direct services delivered through the SFRF – PEAS funding.

Reallocation of Funds and Budget Revisions. Any reallocation of SFRF – PEAS funding
between counties shall be voluntary on the part of the Provider and shall be effective only for
the period of the Agreement. The reallocation of SFRF - PEAS funds between counties will not

3
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DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
affect the allocation of future funding to the Provider. If during the performance period of the
Agreement, the Area Agency determines that a portion of the SFRF – PEAS funding will not be
expended, the grant administrator for the Provider shall be notified in writing by the Area
Agency and given the opportunity to make funds available for reallocation to other counties in
the Planning and Service Area or elsewhere in the state.

10.

Monitoring. This Agreement will be monitored to assure that services are being provided as
stated in this agreement and as outlined in administrative letters on the ARPA federal disaster
grants issued by the North Carolina Division of Aging to convey the requirements for allowable
expenditures and documentation of service delivery to eligible older adults.
The county and community service provider will receive a written report of monitoring findings
in accordance with procedures established in Section 308 of the AAA Policies and Procedures
Manual (http://www.ncdhhs.gov/aging/monitor/mpolicy.htm). Any areas of non-compliance
will be addressed in a written corrective action plan with the community service provider.

11.

Disputes and Appeals. Any dispute concerning a question of fact arising under this Agreement
shall be identified to the designated grants administrator for the Area Agency. In accordance
with Lead Regional Organization (LRO) policy, a written decision shall be promptly furnished
to the designated grants administrator for the Provider.
The decision of the LRO is final unless within twenty (20) days of receipt of such decision the
grant administrator for the Provider furnishes a written request for appeal to the Director of the
North Carolina Division of Aging (DoA), with a copy sent to the Area Agency. The request for
appeal shall state the exact nature of the complaint. The Division of Aging (DoA) will inform
the grant administrator for the Provider of its appeal procedures and will inform the Area
Agency that an appeal has been filed. Procedures thereafter will be determined by the appeals
process of the Division of Aging (DoA). The state agency address is as follows:
Director
North Carolina Division of Aging
693 Palmer Drive
2101 Mail Service Center
Raleigh, North Carolina 27699-2101

12.

Termination for Cause. If through any cause, the Provider shall fail to fulfill in a timely and
proper manner its obligations under this Agreement, or the Provider has or shall violate any of
the covenants, agreements, representations or stipulations of this Agreement, the Area Agency
shall have the right to terminate this Agreement by giving the Provider’s Executive Officer
written notice of such termination no fewer than fifteen (15) days prior to the effective date of
termination. In such event, all finished documents and other materials collected or produced
under this Agreement shall at the option of the Area Agency, become its property. The Provider

4
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DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
shall be entitled to receive just and equitable compensation for any work satisfactorily
performed under this Agreement.
13.

Audit. The Provider agrees to have an annual independent audit in accordance with North
3Carolina General Statutes, North Carolina Local Government Commission requirements,
Division of Aging Services Program Audit Guide for Aging Services, and Federal Office of
Budget and Management (OMB) Uniform Guidance 2 CFR Part 200.
Community service providers, as specified in paragraph one (1), who are not units of local
government or otherwise subject to the audit and other reporting requirements of the Local
Government Commission are subject to audit and fiscal reporting requirements, as stated in NC
General Statute 143C-6-22 and 23 and OMB Uniform Guidance CFR 2 Part 200, where
applicable. Applicable community service providers must send a copy of their year-end
financial statements, and any required audit, to the Area Agency on Aging. Providers are not
required to submit Activities and Accomplishments Reports. For-profit corporations are not
subject to the requirements of OMB Uniform Guidance 2 CFR Part 200 but are subject to NC
General Statute 143C-6-22 and 23 and Yellow Book audit requirements, where applicable.
Federal funds may not be used to pay for a Single or Yellow Book audit unless it is a federal
requirement. State funds will not be used to pay for a Single or Yellow Book audit if the
provider receives less than $500,000 in state funds. The Department of Health and Human
Services will provide confirmation of federal and state expenditures at the close of the state
fiscal year. Information on audit and fiscal reporting requirements can be found at
https://www.osbm.nc.gov/stewardship-services/grants/grant-recipients.

The following provides a summary of reporting requirements under NCGS 143C-6-22 and 23
and OMB Uniform Guidance 2 CFR Part 200 based upon funding received and expended
during the service provider’s fiscal year.

Annual Expenditures

Report Required to AAA



Less than $25,000 in
state or federal funds



Greater than $25,000
and less than
$500,000 in state
funds or $750,000 in
federal funds.

Certification form and State Grants
Compliance Reporting <$25,000
(Item #11, Activities and Accomplishments)
does not have to be completed)
OR
Audited Financial Statements in compliance
with GAO/GAS (i.e., Yellow Book).
Certification form and Schedule of Grantee
Receipts >$25,000 and Schedule of Receipts
and Expenditures
OR
Audited Financial Statements in compliance
with GAO/GAS (i.e., Yellow Book)

5
Page 30 of 53

Allowable cost
for reporting
N.A.

N.A.

Page 31 of 53

DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)



Annual Expenditures

Report Required to AAA

$500,000+ in state
funds but federal
pass through in an
amount less than
$750,000.
$500,000+ in state
funds and $750,000+
in federal pass
through funds.
Less than $500,000
in state funds and
$750,000+ in federal
pass through funds

Audited Financial Statement in compliance
with GAO/GAS (i.e., Yellow Book)

Allowable cost
for reporting
May use state
funds, but not
federal funds.

Audited Financial Statement in compliance
with OMB Uniform Guidance 2 CFR Part
200 (i.e., Single Audit)

May use state
and federal
funds.

Audited Financial Statement in compliance
with OMB Uniform Guidance 2 CFR Part
200 (i.e., Single Audit)

May use federal
funds, but not
state funds.

14.

Audit/Assessment Resolutions and Disallowed Cost. It is further understood that the
community service providers are responsible to the Area Agency for clarifying any audit
exceptions that may arise from any Area Agency assessment, community service
provider single or financial audit, or audits conducted by the State or Federal Governments. In
the event that the Area Agency or the Department of Health and Human Services disallows any
expenditure made by the community service provider for any reason, the Provider shall
promptly repay such funds to the Area Agency once any final appeal is exhausted in accordance
with paragraph ten (10). The only exception is if the Area Agency on Aging is approved to
provide direct services SFRF - PEAS and expenditures are disallowed by the Division of Aging
Services. In this case, the Area Agency is responsible for any disallowed costs. The Area
Agency on Aging can recoup any required payback from the community service provider in the
event that payback is due to a community service provider's failure to meet OMB Uniform
Guidance CFR 2 Part 200, 45 CFR Part 1321 or state eligibility requirements as specified in
policy.

15.

Indemnity. The Provider agrees to indemnify and save harmless the Area Agency, its agents,
and employees from and against any and all loss, cost, damages, expenses, and liability arising
out of performance under this Agreement to the extent of errors or omissions of the Provider.

16.

Equal Employment Opportunity and Americans With Disabilities Act Compliance. Both the
County and community service provider, as identified in paragraph one (1), shall comply with
all federal and state laws relating to equal employment opportunity and accommodation for
disability.

17.

Data to be Furnished to the Provider. All information which is existing, readily available to the
Area Agency without cost and reasonably necessary, as determined by the Area Agency's staff,
for the performance of this Agreement by the Provider shall be furnished to the County and
community service provider without charge by the Area Agency. The Area Agency, its agents

6
Page 31 of 53

Page 32 of 53

DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
and employees, shall fully cooperate with the Provider in the performance of the Provider's
duties under this Agreement.
18.

Rights in Documents, Materials and Data Produced. The County and community service
provider agrees that at the discretion of the Area Agency, all reports and other data prepared by
or for it under the terms of this Agreement shall be delivered to, become and remain, the
property of the Area Agency upon termination or completion of the work. Both the Area
Agency and the Provider shall have the right to use the same without restriction or limitation
and without compensation to the other. For the purposes of this Agreement, "data" includes
writings, sound recordings, or other graphic representations, and works of similar nature. No
reports or other documents produced in whole or in part under this Agreement shall be the
subject of an application for copyright by or on behalf of the Provider.

19.

Maintenance of Records. The Provider shall maintain all financial and program records for a
period of six (6) years from the date of final payment under this contract, for inspection by the
Area Agency, the North Carolina Division of Aging, and the Comptroller General of the United
States, or any of their duly authorized representatives. If any litigation, claim, negotiation, audit
or other action involving the Provider's records has been started before the expiration of the sixyear period, the records must be retained until completion of the action and resolution of all
issues which arise from it.

20.

Interest of the Governing Board. The Governing Board covenants that neither the Governing
Board nor its agents or employees presently has an interest, nor shall acquire an interest, direct
or indirect, which conflicts in any manner or degree with the performance of its service
hereunder, or which would prevent, or tend to prevent, the satisfactory performance of the
service hereunder in an impartial and unbiased manner.

21.

Interest of Members of the Area Agency, Lead Regional Organization, and Others. No officer,
member or employee of the Area Agency or Lead Regional Organization, and no public official
of any local government which is affected in any way by the Project, who exercises any
function or responsibilities in the review or approval of the Project or any component part
thereof, shall participate in any decisions relating to this Agreement which affects his personal
interest or the interest of any corporation, partnership or association in which he is, directly or
indirectly, interested; nor shall any such persons have any interest, direct or indirect, in this
Agreement or the proceeds arising there from.

22.

Officials not to Benefit. No member of or delegate to the Congress of the United States of
America, resident Commissioner or employee of the United States Government, shall be
entitled to any share or part of this Agreement or any benefits to arise here from.

23.

Prohibition Against Use of Funds to Influence Legislation. No part of any funds under this
Agreement shall be used to pay the salary or expenses of any employee or agent acting on
behalf of the Provider to engage in any activity designed to influence legislation or
appropriations pending before Congress.

7
Page 32 of 53

Page 33 of 53

DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)
24.

Confidentiality and Security. Any client information received in connection with the
performance of any function of a community service provider or its subcontractors under this
Agreement shall be kept confidential. The community service provider acknowledges that in
receiving, storing, processing, or otherwise handling any confidential information, the agency
and any subcontractors will safeguard and not further disclose the information except as
provided in this Agreement and accompanying documents.

25.

Record Retention and Disposition. All state and local government agencies, nongovernmental
entities, and their subrecipients, including applicable vendors, that administer programs funded
by federal sources passed through the NCDHHS and its divisions and offices are expected to
maintain compliance with the NCDHHS record retention and disposition schedule and any
agency-specific program schedules developed jointly with the NC Department of Cultural
Resources, Division of Archives and Records. Retention requirements apply to the community
service providers funded under this Agreement to provide Home and Community Care Block
Grant and other services necessary to provide emergency response funded through ARPA
funding. Information on retention requirements is posted at
https://www.ncdhhs.gov/about/administrative-offices/office-controller/records-retention and
updated semi-annually by the NCDHHS Controller’s Office. By funding source and state fiscal
year, this schedule lists the earliest date that grant records in any format may be destroyed. The
Division of Archives and Records provides information about destroying confidential data and
authorized methods of record destruction (paper and electronic) at
https://archives.ncdcr.gov/government/records-management-tools/faq#how-can-i-destroyrecords.
The NCDHHS record retention schedule is based on federal and state regulations and pertains
to the retention of all financial and programmatic records, supporting documents, statistical
records, and all other records supporting the expenditure of a federal grant award. Records
legally required for ongoing official proceedings, such as outstanding litigation, claims, audits,
or other official actions, must be maintained for the duration of that action, notwithstanding the
instructions of the NCDHHS record retention and disposition schedule.
In addition to record retention requirements for records in any format, the long-term and/or
permanent preservation of electronic records require additional commitment and active
management by agencies. The community service provider will comply with all policies,
standards, and best practices published by the Division of Aging and Adult Services regarding
the creation and management of electronic records.

26.

Applicable Law. This Agreement is executed and is to be performed in the State of North
Carolina, and all questions of interpretation and construction shall be construed by the laws of
such State.

8
Page 33 of 53

Page 34 of 53

DAS-735 Contract
LRCOG/AAA-ARPA/SFRF - PEAS
(December 1, 2025)

In witness whereof, the Area Agency and the Provider have executed this Agreement as of the
day first written above.
Provider
Attest:

Jacqueline Welch
Executive Director

By: _____________________________________
Jeff Smart
Board of Commissioners, Chair
Area Agency

Attest:
____________________________
Twilla C. Allen,
Aging Administrator

By: _______________________________________
David Richardson,
Executive Director

Provision for payment of the monies to fall due under this Agreement within the current fiscal year
have been made by appropriation duly authorized as required by the Local Government Budget and
Fiscal Control Act.

BY: ________________________________________________________________
Jo-Annah Sinclair, LRCOG Finance Director

9
Page 34 of 53

Page 35 of 53

NC Division of Aging
DAAS-732-PEAS
Provider:
Address:

State Fiscal Recover Fund (SFRF)
Nutrition Services for Older Adults
The PEAS Project

Project Start Date: 12/01/2025
Project End Date: 06/30/2027

County:

REVISION # , DATE :
B
Service Delivery
(Check one)

PEAS Service and ARMS Code
SFRF PEAS Meals (620)
SFRF Non-Client Expense (680)

Total

Direct

Other

Purchashed

Local
NSIP
Match NOT Net* Service
NOT
Required
Cost
Allowed

Total
Funding

9,007

7,869

16,876

||||||||||||||||||||||||||
$
16,876

Authorized Signature, Title
Date

DAAS-732-ARPA

Page 35 of 53

Projected
Projected
Projected Reimbursement Clients Units
Rate
Required
1688

1688 |||||||||||||

Page 36 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 05F
Item for Decision

SUBJECT TITLE: WIC Client Services Budget Amendment
PRESENTER: Heather Horne, Health Director
SUMMARY OF INFORMATION:
The Health Department has received additional funding for the Women’s Infants and
Children program to provide special needs and projects for clients and is requesting a
budget amendment in the amount of $22,640.00.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Page 36 of 53

Page 37 of 53

Richmond County
Departmental Budget
Amendments and Transfers

From: HEALTH

Date: 10/06/2026

To: X Richmond County Board of Commissioners
Budget Officer
Subject: X Budget Amendment for Fiscal year 26-27
Budget Transfer for Fiscal year 26-27
1. It is requested that the budget for the General Fund be amended as follows:
2. It is requested that funds be transferred for ________________ as follows:
Expenditures
Code Numbers

Description -Object of Expenditure

115110-4100

Salary

14,983.00

115110-4110

FICA

1,146.00

115110-4130

Retirement Expense

2,262.00

115110-4135

Supplemental Retirement

115110-4380

Contracted Services

Increase

Decrease

749.00
3,500.00

Total
Revenues
Code Numbers

Source of Revenue

115110-333039

WIC Reimbursement Client Services

22,640.00
Increase

Decrease

22,640.00

Total

22,640.00

Reason(s) for the above request are as follows:
Funding for mural project and weekend clinic for WIC client services.

Signature of County Manager

Page 37 of 53

Page 38 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT

_________________________________________________________________________________

Meeting Date: 10/06/2026

Agenda Item No. 05G
Item for Decision

SUBJECT TITLE: Resolution of Sale of 10 EV Hogan- Universal Window Coverings
PRESENTER: Consent
SUMMARY OF INFORMATION:
The Board approved the same at the July meeting, however the buyer’s counsel has requested
the formal adoption of the enclosed resolution.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

Page 38 of 53

Page 39 of 53

NORTH CAROLINA
RICHMOND COUNTY

RESOLUTION OF PRIVATE SALE OF
REAL PROPERTY BY RICHMOND COUNTY

WHEREAS, the Richmond Economic Development Corporation is a nonprofit
corporation which assists Richmond County in industrial and economic development in Richmond
County;
WHEREAS, on September 1, 2025, the Richmond Economic Development Corporation,
on behalf of Richmond County, North Carolina, (the “County”) entered into a lease agreement
(“Lease”) with Universal Window Coverings, a Florida corporation (“Buyer”); and
WHEREAS, the County leased to Buyer real property located at 10 E. V. Hogan Drive,
Hamlet NC 28345, with Parcel ID 749202961499, containing approximately 5.56 acres and being
more particularly described in Deed Book 1969, Page 554, of the Richmond County Registry (the
“Premises”); and
WHEREAS, the Lease contained an option to purchase the Premises, whereby County
agreed to sell Buyer the Premises for the total amount of Six Hundred Seventy-Five Thousand
Dollars and 00/100 ($675,000.00) (“Purchase Price”). The Purchase Price contained in the Lease
also provided that the Buyer would receive credit for Twenty Five Percent (25%) of the lease
payments which Buyer paid to County during the term of the lease; and
WHEREAS, UWC Holdings, LLC (“UWC”) is a subsidiary of Buyer and Buyer has
assigned to UWC its option to purchase the Premises from County; and
WHEREAS, Buyer has exercised its option to purchase the Premises for the Purchase
Price, less the rental credits as described in the Lease; and
WHEREAS, the Purchase Price is the amount owed to the governmental entity.
RESOLVED that the Richmond County Board of Commissioners do hereby:
1. Accept the notice by Buyer to exercise its option to purchase the Premises from County
for the Purchase Price contained in the Lease.
2. Authorize Interim County Manager Cary Garner to carry out the terms and conditions
of the sale and to execute documents necessary to carry out the sale.
This the 6th day of September, 2026.

__________________________
Cary Garner
Interim County Manager

_________________________
Jeff Smart, Chairman
Richmond County Government

Page 39 of 53

Page 40 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT

_________________________________________________________________________________

Meeting Date: 10/06/2026

Agenda Item No. 06

Item for Discussion
SUBJECT TITLE: Open Forum for Public Comments for the following Boards:
Board of Commissioners
Board of Health
Board of Social Services
SUMMARY OF SPEAKER AND TOPIC INFORMATION:

Anyone that sends an email by 5:00pm on Monday, October 5 will be added to the
Consent Agenda guidelines that are followed.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Listen

Page 40 of 53

Page 41 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 07
Item for Decision

SUBJECT TITLE: Request Board approval to award water tank contract
PRESENTER: Jerry Austin Jr
SUMMARY OF INFORMATION:
Requesting the Board approve contract for new 1,000,000-gallon water tank to low
bidder.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve
Page 41 of 53

Page 42 of 53

Page 43 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 08
Item for Decision

SUBJECT TITLE: Richmond County Health Department Bad Debt Write Off
PRESENTER: Heather Horne, Health Director
SUMMARY OF INFORMATION:
Bad Debt occurs when patients receive services from the health department clinics and
willingly or unwillingly do not make payments for those services. Bad Debt Write-Off
allows us to remove uncollectible debt to provide accurate financial reporting while
complying with accounting standards. Bad debt can be recuperated if clients willingly
submit payment or through garnishment from their state income tax refund. The health
department cannot deny services to patients regardless of their ability to pay or nonpayment of prior services.
The Health Department is seeking board approval for the attached Bad-Debt Write Off
totaling $8,556.26 from January through June 2026.
Attachment: Richmond County Health Department Bad Debt Write Off

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve
Page 43 of 53

Page 44 of 53

Page 45 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
___________________________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 09
Item for Decision

SUBJECT TITLE: Proclamation for Breast Cancer Awareness Month 2026
PRESENTER: Heather Horne, Health Director
SUMMARY OF INFORMATION:
The Richmond County Health Department would like the county to recognize and adopt the month of
October 2026 as Breast Cancer Awareness Month in conjunction with the Breast Cancer Awareness
Proclamation for 2026.
Attachment: North Carolina Female Breast Cancer Information Sheet

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Page 45 of 53

Page 46 of 53

Approve

Page 46 of 53

Page 47 of 53

Page 48 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

PROCLAMATION FOR BREAST CANCER AWARENESS MONTH
WHEREAS, in 2026, more than 20 women in Richmond County were projected to be diagnosed with breast
cancer and 12 were expected to die from this disease; and
WHEREAS, in the United States, there is a one-in-eight lifetime risk of developing breast cancer, and breast
cancer is the second leading cause of cancer deaths for women in North Carolina, which impacts Black women
at a higher rate than White women; and
WHEREAS, disparities such as income, education, access to health care, along with stress and racism are
among causes of poor health among minorities on many health measures, leading to a greater need for screening
and early detection of breast cancer; and
WHEREAS, the North Carolina Breast and Cervical Cancer Control Program (NC BCCCP) in the N.C.
Department of Health and Human Services provides free or low-cost breast and cervical cancer screenings and
follow-up to eligible uninsured or underinsured women; and
WHEREAS, with routine mammogram screening and follow-up testing, the disease can be detected early when
it can be most effectively treated and save lives; and
WHEREAS, being aware of the health information, education, treatment and support methods available can
help individuals find and receive the appropriate care and resources they need to improve their quality of life;
NOW, THEREFORE, I, Cary Garner, Interim County Manager do hereby proclaim October 2026, as
“BREAST CANCER AWARENESS MONTH” in Richmond County and commend its observance to all our
citizens.
Adopted this 6th day of October 2026

ATTEST:

__________________________________
Cary Garner, Interim County Manager

____________________________________
Jeff Smart, Chairman
Richmond County Board of Commissioners

Page 48 of 53

Page 49 of 53

RICHMOND COUNTY BOARD OF COMMISSIONERS
105 W. FRANKLIN ST, COURTROOM C, PO BOX 504
ROCKINGHAM, NORTH CAROLINA 28380
TELEPHONE: (910) 997-8211
Jeff Smart

Cary Garner

Chairman

Interim County Manager

Jason Gainey

S. Mujeeb Shah-Khan

Vice Chairman

County Attorney

Justin Dawkins

Cary Garner

Jamie Gathings

Finance Officer

Andy Grooms
Robin Roberts
Rick W. Watkins

Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 10
Item for Decision

SUBJECT TITLE: Resolution for Cordova Fire & Rescue’s 70th Anniversary of
service to the community.
PRESENTER: Cary Garner, Interim County Manager
SUMMARY OF INFORMATION:
We would like to recognize Cordova Fire & Rescue for 70 years of service to the
community.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve
Page 49 of 53

Page 50 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

RESOLUTION HONORING CORDOVA FIRE & RESCUE ON THE OCCASION OF ITS 70TH
ANNIVERSARY
WHEREAS, Cordova Fire Department was established in March 1956 by dedicated citizens of the Cordova
community who recognized the importance of providing organized fire protection and emergency services to
their neighbors; and
WHEREAS, for seventy years, the men and women of Cordova Fire & Rescue have faithfully answered the
call to serve, protecting the lives and property of the citizens of Cordova and surrounding communities; and
WHEREAS, throughout its history, Cordova Fire & Rescue has been strengthened by the commitment and
sacrifice of generations of volunteer firefighters, officers, rescue personnel, and community members who have
devoted their time, talents, and resources in service to others; and
WHEREAS, Cordova Fire & Rescue has continually adapted to meet the changing needs of the community
and, in 2005, joined with the Cordova Rescue Squad to provide fire and rescue services as one department; and
WHEREAS, the members of Cordova Fire & Rescue stand ready day and night to respond to fires, medical
emergencies, motor vehicle accidents, rescues, and other emergencies, providing an essential service to the
citizens of Richmond County; and
WHEREAS, the men and women who serve with Cordova Fire & Rescue exemplify the spirit of volunteerism
and demonstrate an unwavering commitment to the safety and well-being of their neighbors; and
WHEREAS, the seventy-year history of Cordova Fire & Rescue represents seven decades of courage,
dedication, sacrifice, and service to the Cordova community and to Richmond County; and
WHEREAS, the Richmond County Board of Commissioners desires to recognize this significant milestone and
to express its sincere appreciation to the past and present members of Cordova Fire & Rescue for their many
years of dedicated service.
NOW, THEREFORE, BE IT RESOLVED, that the Richmond County Board of Commissioners hereby
recognizes and honors Cordova Fire & Rescue on the occasion of its 70th Anniversary and extends its sincere
gratitude and appreciation to the department's past and present members for their dedicated service,
commitment, courage, and sacrifice on behalf of the citizens of Richmond County.

Page 50 of 53

Page 51 of 53

BE IT FURTHER RESOLVED, that the Richmond County Board of Commissioners congratulates Cordova
Fire & Rescue on seventy years of service and extends its best wishes for continued success and many more
years of service to the community.
ADOPTED, this the _____ day of __________________, 2026.
RICHMOND COUNTY BOARD OF COMMISSIONERS
ATTEST:

__________________________________
Cary Garner, Interim County Manager

____________________________________
Jeff Smart, Chairman
Richmond County Board of Commissioners

Page 51 of 53

Page 52 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/06/2026

Agenda Item No. 11
Item for Discussion

SUBJECT TITLE: Monthly Report by County Manager
PRESENTER: Cary Garner, Interim County Manager
SUMMARY OF INFORMATION:
Interim County Manager Garner will report to the Board on recent projects and activities
with the county.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:

Page 52 of 53

Page 53 of 53

Cary Garner
Interim County Manager
S. Mujeeb Shah-Khan
County Attorney
Cary Garner
Finance Officer
Clerk to the Board

AGENDA ABSTRACT
____________________________________________________________________
Meeting Date: 10/6/2026

Agenda Item No. 12
Item for Decision

SUBJECT TITLE: Adjournment
Presenter: Chairperson
SUMMARY OF INFORMATION:
The next Richmond County Board of Commissioners meeting will be on Monday,
November 9, 2026, at the new Richmond County Government Complex at 190 Midway
Road.

COUNTY MANAGER’S COMMENTS OR RECOMMENDATION:
Approve
Page 53 of 53

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