On the agenda: Cave Junction Agenda — DATA CENTER (Sep 24)

Illinois Valley Soil and Water Conservation District
331 E Cottage Park Dr Suite 1 - P.O. Box 352
Cave Junction, OR 97523 Phone: 541-592-3731

Monthly Meeting Agenda September 24, 2026 - IVSWCD
Office/ZOOM
Topic: Illinois Valley Soil & Water Conservation District Meeting
Time: September 24, 2026 - 6:00 pm
Join Zoom Meeting
https://us06web.zoom.us/j/83068803901?pwd=ndUiakpPGOA33OmTmbBvi82JDzzA
PK.1
Meeting ID: 830 6880 3901
Passcode: 972185

I.

6:00 PM: Call to Order

II.

6:03 PM: Acceptance of Minutes

III.

6:05 PM: Acceptance of Financial Reports

IV.

6:10 PM: Old Business

a. OACD Annual Conference
b. Nickel Mining: Monitoring Funding
c. DEQ ORW
d. IVSWCD-TRSWCD Landline/Website Sharing MOU
V.

6:15 PM: New Business

a. Guest Presenter: Cole Emmerick (Barn2Door)
b. District Manager & Watershed Technical Specialist Revised Position Descriptions
VI.

7:00 PM: Staff and Partnering Agency Reports

a. John’s report
b. Bryce’s report
c. Partnering Agency Reports
VII.

7:30 PM Public comments

Illinois Valley Soil & Water Conservation District
Monthly Meeting Minutes
331 E Cottage Park Drive Suite 1/ZOOM,
August 27, 2026
The meeting was called to order by Chairman Bob Webb at 6:01 p.m.
Meeting attendance Roster:
Notes were taken by: Heather Gilinsky
In -Person
Robert Webb
Katrina Poydack
Zachary Robinson
Matthew Robinson
Kathy Mechling
Rhett Nelsen
Janice Denney
Bradley Stokes
Michael Miller
Lydia Robinson

Via Zoom Teleconference

Absent

x
x

John Bellville, Staff
Heather Gilinsky, Staff
Bryce Porter, Staff
Minutes: The minutes of the previous meeting were presented to the board for review.
o K Mechling moved to approve the minutes after L Robinson and B Porter are
included as attendees.
o J Denney seconded the motion.
o The motion passed unanimously, with R Webb, R Nelsen, Z Robinson, K
Poydack, and M Robinson, voting in favor.
•

• Financial Reports: The financial reports for July 2026 were presented to the board for review.
o K Mechling made a motion to approve the Financial Reports.
o K Poydack seconded the motion.
o The motion passed unanimously, with R Webb, R Nelsen, Z
Robinson, M Robinson, and J Denney voting in favor.
•

Old Business
o R Webb made a motion to adjourn the annual meeting.
o M Robinson seconded the motion.
o The motion passed unanimously, with R Nelsen, Z Robinson, K Mechling ,K Poydack
and J Denney voting in favor.

•

New Business

o K Mechling moved to approve a 20% pay raise starting Sept 1st 2026 for John
Bellville with conditions that he will take a reduction in pay if financial resources
are low. An amount was not specified.
o J Denney seconded the motion.
o The motion passed, with R Webb, R Nelsen voting Yes, M Robinson voting
No, with K Poydack, and Z Robinson abstaining.
o It was discussed and decided that Two Rivers Soil and Water District needed to
be invoiced for part of the uniform hats.
o B Porter brought up the idea of a using a local government investment pool – J
Bellville is to discuss this with H Gilinsky.
o M Robinson suggested getting on an advisory committee or participating in
Oregon DEQ Resource Delegation local meeting. A discussion followed.

•

Staff Reports:
o J Bellville gave a report about the Thompson Crk fuel reduction grant starting Nov 2026.
o J Bellville gave a report about the Sweet Cron grant starting Sept 2026.

•

Partnering Agency Reports:
o B Stokes presented an agency report relating to RCS program changes via Zoom.
o Public Comment: There was no public comment.
o NEXT MEETING: The next regular meeting will be held Sept 24, 2026 at 6:00
pm Adjournment: The meeting was adjourned at 7:35 p.m.
o Approved Minutes:

Date:

2:49 PM

Illinois Valley Soil & Water Conservation District

Balance Sheet

09/17/26
Cash Basis

As of August 31, 2026
Aug 31, 26
ASSETS
Current Assets
Checking/Savings
Checking Account
Savings Account - Thompson Crk

38,005.22
231.73

Total Checking/Savings

38,236.95

Other Current Assets
Undeposited Funds

1,855.52

Total Other Current Assets

1,855.52

Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable

40,092.47
40,092.47

-0.10

Total Accounts Payable

-0.10

Other Current Liabilities

-381.02

Total Current Liabilities
Total Liabilities

-381.12
-381.12

Equity
Unrestricted Net Assets
Net Income

81,444.72
-40,971.13

Total Equity

40,473.59

TOTAL LIABILITIES & EQUITY

40,092.47

Page 1

Illinois Valley Soil & Water Conservation District

9/17/2026 2:50 PM

Register: Checking Account
From 08/01/2026 through 08/31/2026
Sorted by: Date, Type, Number/Ref

Date

Number

08/05/2026 debit

Payee

Account

Zoom

Accounts Payable

08/06/2026
08/06/2026 debit

Illinois Valley News

Deposit

Accounts Payable

Deposit

X

Deposit

Accounts Payable

X
133.48 X

Balance
30,113.02

27.63

576.00 X

Reimbursement
Otto Frei

Payment C
159.90 X

Other Revenue

08/07/2026
08/10/2026 Debit

Memo

30,140.65
29,564.65

25,290.50

54,855.15
54,721.67

08/10/2026 21861

Pacific Office Autom... Accounts Payable

717-8257679-0...

69.70 X

54,651.97

08/11/2026 ACH

Cardinal Net-To-Bank

Accounts Payable

VOID:

X

54,651.97

08/11/2026 ACH

Cardinal Tax Impound

Accounts Payable

VOID:

X

54,651.97

08/11/2026 ACH

VOYA Financial

Accounts Payable

465.37 X

54,186.60

08/11/2026 ACH

Cardinal Business Se... Accounts Payable

150.00 X

54,036.60

08/11/2026 DEBIT

Oregon California Su... Accounts Payable

277.00 X

53,759.60

784581

08/11/2026 21864

Fed-Ex

Accounts Payable

26.45 X

53,733.15

08/12/2026 ACH

Cardinal Tax Impound

Accounts Payable

36.82 X

53,696.33

08/12/2026 debit

Vista Print

Accounts Payable

60.00 X

53,636.33

08/12/2026 debit

Grants Pass Courier

Accounts Payable

1.50 X

53,634.83

08/12/2026 debit

Grants Pass Courier

Accounts Payable

1.50 X

53,633.33

08/12/2026 debit

Josephine County Pla... Accounts Payable

3.23 X

53,630.10

08/12/2026 debit

REI

Accounts Payable

3,047.50 X

50,582.60

08/13/2026 debit

Illinois Valley News

Accounts Payable

50.00 X

50,532.60

08/13/2026 debit

Illinois Valley News

Accounts Payable

50.00 X

50,482.60

08/13/2026 0

Noah Fathie

Accounts Payable

X

50,482.60

08/13/2026 21865

Pacific Office Autom... Accounts Payable

13.95 X

50,468.65

08/13/2026 21866

IEH Laboratories & ...

Accounts Payable

390.00

50,078.65

08/17/2026 21868

Bryce Porter

Accounts Payable

08/17/2026 21869

Kelley Create

08/18/2026 ach

VOID:

X

50,078.65

Accounts Payable

82.50 X

49,996.15

Adobe Suite

Accounts Payable

68.97 X

49,927.18

08/18/2026 ACH

VOYA Financial

Accounts Payable

0.10

49,927.08

08/18/2026 debit

Masterstitch

Accounts Payable

60.00 X

49,867.08

30.00 X

49,837.08

X

49,837.08

08/20/2026

VOID:

Bank Fees

Service Charge

08/20/2026 21870

Carolyn Taormina

Accounts Payable

VOID:

08/20/2026 21871

Carolyn Taormina

Accounts Payable

62.35

49,774.73

08/24/2026 21873

Grants Pass Water Lab

Accounts Payable

275.00

49,499.73

08/24/2026 21874

IV DATA CENTER

Accounts Payable

21.25 X

49,478.48

08/24/2026 21875

Stilton LLC

Accounts Payable

472.50 X

49,005.98

08/25/2026 ACH

Adobe Suite

Accounts Payable

VOID:

X

49,005.98

08/25/2026 ACH

Cardinal Net-To-Bank

Accounts Payable

VOID:

X

49,005.98

08/25/2026 ACH

Cardinal Tax Impound

Accounts Payable

2,857.40 X

46,148.58

08/25/2026 ACH

Cardinal Net-To-Bank

Accounts Payable

6,259.21 X

39,889.37

08/25/2026 ACH

Cardinal Business Se... Accounts Payable

150.00 X

39,739.37

08/25/2026 21876

Pacific Source Healt...

596.00

39,143.37

784581

Accounts Payable
Page 1

Illinois Valley Soil & Water Conservation District

9/17/2026 2:50 PM

Register: Checking Account
From 08/01/2026 through 08/31/2026
Sorted by: Date, Type, Number/Ref

Date

Number

Payee

Account

Memo

08/26/2026 21877

IV Watershed Council

Accounts Payable

265.43 X

38,877.94

08/27/2026 ACH

VOYA Financial

Accounts Payable

456.80 X

38,421.14

08/27/2026 21878

Crystal Fresh

Accounts Payable

9.50

38,411.64

08/27/2026 21879

A+ Storage

Accounts Payable

129.50

38,282.14

08/31/2026 21880

Bryce Porter

Accounts Payable

126.92

38,155.22

08/31/2026 21881

Bryce Porter

Accounts Payable

150.00

38,005.22

123731

Page 2

Payment C

Deposit

Balance

Illinois Valley Soil & Water Conservation District

2:46 PM

Profit & Loss

09/17/26
Cash Basis

August 2026
Aug 26
Ordinary Income/Expense
Income
Other Revenue
Service Contracts
OSU SONDE
Total Service Contracts
Total Income
Gross Profit
Expense
Accounting Fees
Bank Fees
Meeting Expense
Food and water

27.63
1,855.52
1,855.52
1,883.15
1,883.15
36.82
30.00
9.50

Total Meeting Expense

9.50

Mileage
Other
Advertising
Copier lease
Licenses & Permits
Payroll Fees
Printing & Copying
Rent Expense

62.35

Telephone
Website/Internet fees

679.00
69.70
3.23
300.00
13.95
602.00
154.41
214.77

Total Other

2,037.06

Project mileage
Software Subscription
Supplies & Materials
Wages and Salaries

126.92
228.87
3,727.98
11,230.88

Water Quality Monitoring
Contracted Laboratory Analysis
Shipping Samples
Total Water Quality Monitoring

665.00
26.45
691.45

Total Expense

18,181.83

Net Ordinary Income

-16,298.68

Other Income/Expense
Other Income
Reimbursement

25,290.50

Total Other Income

25,290.50

Net Other Income
Net Income

25,290.50
8,991.82

Page 1

Illinois Valley Soil & Water Conservation District

2:47 PM

Profit & Loss

09/17/26
Cash Basis

July through August 2026
Jul - Aug 26
Ordinary Income/Expense
Income
Grants Received
Other Revenue
Service Contracts
OSU SONDE
Total Service Contracts
Total Income
Gross Profit
Expense
Accounting Fees
Bank Fees
Contracted Services
Meeting Expense
Food and water

17,355.00
27.63
1,855.52
1,855.52
19,238.15
19,238.15
36.82
60.00
35,616.00
23.75

Total Meeting Expense

23.75

Mileage
Other
Advertising
Copier lease
Licenses & Permits
Payroll Fees
Power and Electric
Printing & Copying
Rent Expense

565.50

Telephone
Website/Internet fees

1,059.23
69.70
264.46
725.00
74.34
23.30
1,676.50
308.82
318.52

Total Other

4,519.87

Project mileage
Software Subscription
Supplies & Materials
Wages and Salaries

126.92
228.87
6,137.17
37,476.89

Water Quality Monitoring
Contracted Laboratory Analysis
Shipping Samples
Total Water Quality Monitoring

1,160.00
52.90
1,212.90

Total Expense

86,004.69

Net Ordinary Income

-66,766.54

Other Income/Expense
Other Income
Refunds
Reimbursement

504.91
25,290.50

Total Other Income

25,795.41

Net Other Income
Net Income

25,795.41
-40,971.13

Page 1

POSITION DESCRIPTION
Position Title: District Manager
Organization: Illinois Valley Soil and Water Conservation District
Reports To: IVSWCD Boards of Directors
Status: Full-time, non-exempt
Location: Josephine County, Oregon (Illinois Valley and Applegate/Rogue areas); regular fieldwork
throughout both Illinois Valley SWCD and Two Rivers SWCD

POSITION SUMMARY
The District Manager provides overall administrative and technical leadership across the Illinois Valley
and Two Rivers Soil and Water Conservation Districts, which operate under a shared-services model
with shared staff and equipment. This position plans, manages, and implements each District's
conservation, water quality, and watershed restoration programs; writes and administers grants;
conducts regulatory research; and represents both Districts in coordination with landowners, partner
agencies, and other Josephine County conservation districts. The role combines office-based program
management with substantial hands-on fieldwork across both districts and requires the physical ability
and technical skill to safely operate chainsaws, heavy equipment, and other field tools required for
restoration and monitoring work.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Plan, coordinate, and manage programs for both Districts, including water quality monitoring,

watershed restoration, riparian and habitat improvement projects, and conservation outreach.

• Conduct fieldwork throughout the Illinois Valley, Applegate/Rogue, and surrounding watersheds,

including site visits, water quality sampling, habitat and vegetation assessments, and project
monitoring, in variable weather, remote locations, and rugged terrain.

• Operate chainsaws to conduct vegetation and hazard tree removal, invasive species control, and

restoration site preparation, following applicable safety standards and required certifications.

• Operate and/or oversee the operation of heavy equipment and machinery (e.g., tractors,

excavators, skid steers, mowers, and towed implements) for restoration, erosion control, and land
management projects.

• Safely tow, transport, and maintain District vehicles, trailers, and field equipment.
• Prepare, submit, and administer grant applications and reports to state, federal, and private funding

sources, track budgets, and deliverables for funded projects.

• Conduct regulatory research and monitor changes in state and federal law, policy, and permitting

relevant to the Districts' work.

• Collect, manage, and quality-control water quality and other environmental monitoring data;

prepare technical reports and summaries.

• Coordinate and collaborate with the Boards of Directors of both Districts, other Josephine County

conservation districts, and state and federal partner agencies (e.g., ODA, DEQ, BLM, USFS, NRCS).

• Supervise, train, and coordinate shared District staff, seasonal crews, contractors, and volunteers as

needed for field and office work.

• Represent both Districts at public meetings, landowner outreach events, and with the media.
• Maintain compliance with all applicable safety regulations, including HAZWOPER and other field

safety requirements, for work involving hazardous materials, remote sites, or heavy equipment.

• Operate and maintain unmanned aircraft systems (drones) for site assessment and monitoring, in

compliance with applicable permits and regulations.

• Perform other duties as assigned by the Board of Directors.

KNOWLEDGE, SKILLS, AND ABILITIES
• Working knowledge of soil and water conservation practices, watershed restoration, and natural

resource management in the Klamath-Siskiyou region.

• Ability to operate chainsaws and heavy equipment safely and competently; current or ability to

obtain relevant equipment operation and safety certifications.

• Ability to perform sustained physical fieldwork, including walking or hiking over uneven and steep

terrain, lifting, and carrying field equipment (up to 50 lbs.), and working outdoors in variable
weather conditions.

• Knowledge of grant writing, budget administration, and reporting requirements for state and federal

conservation funding programs.

• Familiarity with regulatory frameworks relevant to water quality and natural resources, including

ESA-listed species considerations (e.g., SONCC coho salmon) and Oregon DEQ water quality
standards.

• Strong written and verbal communication skills, including technical report writing and public

presentation.

• Ability to work independently, manage multiple projects and deadlines, and exercise sound

judgment in the field.

• Valid Oregon driver's license and ability to tow trailers and operate a 4-wheel-drive vehicle on

unimproved roads.

REQUIRED QUALIFICATIONS
• Bachelor's degree in natural resources, environmental science, agriculture, or a related field, or

equivalent combination of education and experience.

• Demonstrated experience in natural resource management, conservation, or a related field.

• Demonstrated ability, or willingness to obtain certification, to safely operate chainsaws and heavy

equipment used in restoration and land management.

• HAZWOPER 40 certification, or ability to obtain within a specified period of hire.
• Ability to pass a background check and maintain a clean driving record.

PREFERRED QUALIFICATIONS
• Graduate coursework or degree in environmental science or a related field.
• Experience with grant administration for OWEB, BLM, ODA, NRCS, or similar programs.
• Drone (UAS) operating permit or certification.
• Experience working with soil and water conservation districts or similar special districts in Oregon.

WORKING CONDITIONS
Work is performed both in an office setting and outdoors in the field, often in remote areas of Josephine
County with variable terrain and weather conditions. Fieldwork requires the use of personal protective
equipment and may involve exposure to hazardous plants, wildlife, uneven ground, water bodies, and
operating machinery. The position occasionally requires irregular hours, including evening Board
meetings and seasonal fieldwork demands.
This position description is not intended to be an exhaustive list of all duties, responsibilities, and
qualifications associated with the job. The Boards of Directors of the Illinois Valley Soil and Water
Conservation District reserves the right to modify this description as needed.

POSITION DESCRIPTION
Position Title: Watershed Technical Specialist
Organization: Illinois Valley Soil and Water Conservation District
Reports To: District Manager
Status: Full-time (32-40 hours/week), non-exempt, at-will, temporary through June 30, 2027 (to be
extended pending funding)
Location: Josephine County, Oregon; regular fieldwork throughout both districts

GENERAL SUMMARY
This is a full-time, at-will, non-exempt position that serves as Watershed Technical Specialist for the
Illinois Valley & Two Rivers Soil and Water Conservation Districts. This position is responsible for
providing technical, programmatic, and administrative support for the district by assisting in the
development and implementation of conservation plans and projects, including water quality
monitoring, riparian restoration, and developing educational and outreach materials and activities as
part of the water quality improvement and conservation efforts for the Oregon Plan and the Inland
Rogue Regional Agricultural Water Quality Management Plan.
Currently, this position is offered on a temporary basis only through June 30, 2027. This position is
funded by grant(s) and contingent upon the ability to secure additional and continual grant funding. The
position may be discontinued at any time, contingent upon workload, budget limitations, or other
factors.
The Watershed Technical Specialist must have strong organizational and time management skills; field
and data management skills, including the ability to safely operate chainsaws and heavy equipment used
in restoration work; the ability to work independently and as part of a team; and be able to
communicate effectively with landowners, partner entities, and coworkers.

SUPERVISION RECEIVED
The Watershed Technical Specialist reports to the District Manager. Work is accomplished
independently with technical guidance provided by the Natural Resource Conservation Service, Oregon
Dept. of Fish and Wildlife, ODA, various technical and resource manuals, and specialists. This position
acts on behalf of the Illinois Valley SWCD Board of Directors, within the authority delegated by the
Board, and this description is governed by the policies of the District Personnel Policy Manual. The
District Manager conducts the performance evaluation for this position. There is an 180-day
probationary period for a new employee.

CIVIL RIGHTS
The incumbent of this position will perform all duties in a manner that consistently demonstrates
fairness, cooperation and respect toward co-workers, office visitors, government agencies, and all
others during the execution of official business. This position will be performed in accordance with all
applicable state and federal laws for equal employment and other requirements of civil rights statutes.

ESSENTIAL JOB FUNCTIONS, DUTIES, AND PERFORMANCE REQUIREMENTS
• Provides technical assistance to senior staff in implementing water quality monitoring plans,

including sample and analysis plan design; monthly field sample collection; and data entry.

• Provides technical assistance to landowners and managers regarding water quality and other natural

resource concerns. Communicates and collaborates directly with landowners through direct one-onone contact, or casual communication (telephone, written or faxed correspondence or email).

• Assists landowners and operators to develop new or upgraded voluntary conservation plans by

incorporating the principles, methods and techniques of soil and water conservation, related
sciences including agronomy, hydrology, livestock management, biology, engineering, and others as
required.

• Aids the NRCS staff with conservation planning, contracting, implementation of USDA-funded

landowner projects, and other assignments as directed.

• Assists with grant writing for funding for Illinois Valley and Two Rivers SWCD projects and programs.
• Assists with implementation of conservation projects as applicable or as ability allows, including, but

not limited to, fence construction, procuring willow and cottonwood stakes for planting, planting
native plants, monitoring, and data entry, as well as oversight of the contracted implementation of
any of these activities, as necessary.

• Operates chainsaws to remove hazard trees, control invasive and encroaching vegetation, and

prepare restoration sites, following applicable safety standards and required certifications.

• Operates or assists in the operation of heavy equipment and machinery (e.g., tractors, skid steers,

mowers, and towed implements) in support of riparian restoration, fence construction, and other
conservation project implementation.

• Conducts outreach and develops educational material on water quality, conservation, and other

natural resource issues, and/or assists the district board and staff in these activities. This includes,
but is not limited to, developing newspaper and newsletter articles, generating soil reports,
facilitating workshops, seminars, fairs, and conventions, and speaking at meetings of other
associations, agencies, schools to provide information on water quality/natural resource
conservation, along with District goals, objectives, and projects.

• Participates in office meetings with directors, district employees, NRCS employees, and any other

agency employees as needed to coordinate work efforts and prioritize where technical assistance
will be provided.

• Meets all reporting requirements of work completed in the appropriate method to the Board,

Oregon Department of Agriculture, NRCS reporting system, Oregon Watershed Enhancement Board,

Grant Providers, etc. All reports shall be submitted in a timely manner to coordinate with the
district's requirements and requests for funds.
• Provides a written monthly report of work activities/progress for monthly District Board meetings.

Will provide an accurate monthly mileage report and bi-weekly timecard, with an accurate
description of duties performed.

• Self-directed, motivated, can professionally conduct work responsibilities either independently or as

part of a team while maintaining a positive, cooperative relationship with co-workers. Participates in
on-the-job and professional education/training events (workshops, seminars, courses, etc.) to
improve technical skills and knowledge related to water quality and conservation planning and
assistance, including equipment and chainsaw safety training.

• Participate in meetings with landowners or operators and agencies with authority over proposed

activities to provide information and assist in resolving issues.

• Performs other related duties as requested by the District Manager.

QUALIFICATIONS
• An associate or bachelor’s degree with major course work in natural sciences, natural resource

management, agricultural sciences, soils, water quality, or a related discipline is preferred.

• A minimum of 1-2 years' experience working for a natural resource management-related agency,

organization, or corporation is preferred but not required. Volunteer, student, or other work
experience may substitute for paid work experience.

• Good oral and written communication skills are required.
• Experience in collecting field data, especially soil and water-related data, and maintaining field notes

as required.

• The ability to use a computer for information entry and retrieval, correspondence, development of

data spreadsheets, graphs, maps, and conservation practice design is required. Must be proficient
with Microsoft Excel, Word, and PowerPoint; working knowledge of ArcGIS is helpful.

• Demonstrated ability, or willingness to obtain certification, to safely operate chainsaws and heavy

equipment used in restoration and conservation project implementation.

• Education or experience in public communications or community outreach that includes working

one-on-one, in group settings and/or public speaking is beneficial.

JOB CONDITIONS
• This is a full-time (32-40 hours per week) position.
• This is a temporary position. The position will terminate at the end of June 2027, pending availability

of additional grant funds to continue the position.

• No overtime is allowed unless pre-approved by the District Manager and SWCD Board-appointed

Supervisor.

• Compensation is $20-$25 hourly to start (DOE), with a pay raise after successful completion of the 6-

month probationary period. An additional monthly medical insurance stipend of $250 is available
after successful completion of the 180-day probationary period.

• This position involves work both in the field and in the office.
• Fieldwork will include working in and around such locations as farms and dairies; rivers, streams,

and ponds; properties with dense vegetation or woodlands; and other areas with steep, slippery,
muddy, rocky, or other hazardous terrain. Appropriate attire shall be worn for these occasions.

• Fieldwork may require the operation of chainsaws and heavy equipment; appropriate personal

protective equipment, training, and certification are required before operating this equipment.

• Office work may include working at a desk, using a computer, or standing at a table.
• This position may require travel to conferences, workshops, training sessions, and daytime and

evening meetings outside the office. Travel may be outside the normal workday and training
sessions may last up to one week.

• To perform the duties of this position, the Watershed Technical Specialist must have a valid Oregon

driver's license and a safe driving record. Although the District has a vehicle, occasional use of the
employee's own vehicle may be necessary (available reimbursement is based on mileage).

• The Watershed Technical Specialist shall perform all duties in a prudent and sensible manner,

following established protocols that ensure health and safety, including all applicable safety
protocols for chainsaw and heavy equipment operation.

Docusign Envelope ID: D5C8761F-6B9D-8F90-82A8-714EB179CB5C

MEMORANDUM OF UNDERSTANDING
Shared Use of Landline Telephone Service and Website
Between the Illinois Valley Soil and Water Conservation District and the Two Rivers Soil and Water
Conservation District
This Memorandum of Understanding ("MOU") is entered into by and between the Illinois Valley Soil and
Water Conservation District ("IVSWCD") and the Two Rivers Soil and Water Conservation District ("Two
Rivers SWCD"), each a special district organized under Oregon Revised Statutes Chapter 568, both
located in Josephine County, Oregon (individually, a "District," and collectively, the "Districts").
Effective Date: ________________________________

1. Purpose
The purpose of this MOU is to establish a shared-services arrangement between the Districts for a
common landline telephone line and a shared website, in order to reduce duplicative administrative
costs, streamline public contact and outreach, and support ongoing coordination between the Districts
consistent with their existing shared-staff and shared-equipment model.

2. Background
IVSWCD and Two Rivers SWCD are both soil and water conservation districts operating within Josephine
County, Oregon, and have, since July 1, 2025, coordinated staff time, equipment, and administrative
resources to improve efficiency and program delivery. This MOU formalizes the shared use of a single
landline telephone number and a single public-facing website by both Districts.

3. Shared Resources
This MOU covers the following shared resources:
●

Landline telephone service, including the shared phone number, physical line, and any
associated voicemail or answering system.

●

A shared public website, including domain hosting, content, and any associated email or contact
forms tied to the site.

Landline phone number: 541-592-3731
Website domain / URL: www.illinoisvalleyswcd.gov & www.tworiversswcd.gov directed to
https://ivswcd.specialdistrict.org/
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Docusign Envelope ID: D5C8761F-6B9D-8F90-82A8-714EB179CB5C

Physical location of landline (office address): 331 E Cottage Park Dr, Ste 1, Cave Junction, OR 97523

4. Roles and Responsibilities
4.1 Administration.
The Districts agree to designate one District as the primary account holder of record for the landline
service and one District (which may be the same or a different District) as the primary account holder of
record for the website hosting and domain registration, as identified below.
Primary account holder — landline: Illinois Valley SWCD
Primary account holder — website/domain: Illinois Valley SWCD
4.2 Call Handling.
●

Incoming calls will be answered and routed, or messages relayed, in a manner agreed upon by
both Districts' staff.

●

Voicemail greetings will identify both Districts and guide reaching the appropriate District.

4.3 Website Content.
●

Each District will be responsible for providing, reviewing, and keeping current its own program
content, contact information, and public notices on the shared website.

●

Neither District will alter, remove, or publish content on behalf of the other District without
coordination, except for routine administrative updates (e.g., broken links, contact updates).

●

Both Districts will be clearly and separately identified on the website, including distinct contact
information for each District's programs and staff.

4.4 Recordkeeping.
Each District remains responsible for maintaining its own public records in accordance with Oregon
public records law, regardless of the shared communication channel through which those records are
received.

5. Cost Sharing
The Districts agree to share the costs of the landline service and website hosting/maintenance as
follows: 50/50

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Docusign Envelope ID: D5C8761F-6B9D-8F90-82A8-714EB179CB5C

Billing/reimbursement schedule: Quarterly or as invoiced by Illinois Valley SWCD
Either District may request an accounting of shared costs at any time. Any change to the cost-sharing
arrangement must be agreed to in writing by both Districts.

6. Term and Termination
This MOU is effective as of the Effective Date above and will remain in effect until terminated by either
District. Either District may terminate this MOU by providing written notice to the other District at least
60 days in advance of the intended termination date. Upon termination, the Districts will cooperate in
good faith to transition or separate the landline number and website in a manner that minimizes
disruption to public service, including determining which District (if either) retains the phone number
and domain.

7. No Transfer of Authority
This MOU does not create a joint powers entity, merge the Districts, or transfer any statutory authority,
budget authority, or governing board authority between the Districts. Each District retains full
independent authority over its own programs, personnel, and finances. This MOU addresses only the
shared administrative resources described above.

8. Amendments
This MOU may be amended only by mutual written agreement of both Districts, signed by authorized
representatives of each District.

9. Points of Contact
IVSWCD point of contact: John Bellville, Robert Webb
Two Rivers SWCD point of contact: John Bellville, Shannon Clark

10. Signatures
By signing below, the authorized representatives of each District acknowledge and agree to the terms of
this Memorandum of Understanding.

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Docusign Envelope ID: D5C8761F-6B9D-8F90-82A8-714EB179CB5C

Illinois Valley Soil and Water Conservation District
Signature: ______________________________
Name / Title: ______________________________
Date: ______________________________
Two Rivers Soil and Water Conservation District
Signature: ______________________________
Shannon Clark / Chair
Name / Title: ______________________________
Date: 8/21/2026
______________________________

4

District Manager Staff Report
September 2026
•

•

•

Illinois Valley SWCD Administration
o Heather and I will be working on monthly budget projections starting in September.
o I am working with Bradley Stokes (NRCS) on galvanizing our organizational partnership.
Projects
o North Illinois Valley SIA
 Carolyn and David are continuing to monitor water quality. Tributaries have run dry at
multiple locations.
 Bryce has been busy grant writing and conducting landowner technical assistance sites
visits in the SIA.
 I plan to make some modifications to the SAP.
o OSU FEWS Wildfire and Water Security Project
 Our team continues to maintain the two sondes in the field and send data to OSU.
 Project work will likely be wrapping up this fall.
o USFS EDRR/NPR
 The project is well underway with our team collecting native seeds in the Smith River
Complex burn area.
 We plan to begin growing out native plants on contract with J Herbert Stone in the next
month.
o Illinois Valley Priority Noxious Weeds Project
 There has been a bit of an expected lull in alyssum species and barbed goatgrass
abatement.
 Chemical treatment of Japanese Knotweed has been completed by Strauss Ecological
Services and Noah Ark Forestry.
o IV WQM 2024-6
 Arthur Goulart, data scientist, is working on contract to get our water quality data
submitted to DEQ.
 We received our first round of results from USGS. So far, the water quality from
September-November 2025 is looking very clean.
o Irrigation Modernization Projects
 The Sweet Cron Irrigation Modernization Project should begin construction the week of
9/21.
 The Jimmy Little Ditch Flow Study is in process.
o Thompson Creek Woodland Conservation Tract Enhancement
 Thinning work will begin on November 1.
 I am working with SDAO on a hearing protection program for staff chainsaw operators.
o PFAS Baseline Studies
 I have submitted full proposals for both PFAS projects and will be in contact with
ODFW.
OWEB Small Grant Team Region 6
o The next review team meeting is scheduled for October 13, 2026
o We are actively recruiting new members for the OWEB SGT 06 via the IVSWCD website,
Facebook, and word of mouth.

•

Grants



Bryce has been working on SIA landowner grants.
I am working on several grant applications for both Illinois Valley SWCD and Two
Rivers SWCD.