On the agenda: Gallatin City Council Work Session — Data Center (Sep 22)
Past ⚠ Agenda Watch Gallatin, Tennessee · Tuesday, September 22, 2026 — 1 month ago
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The published agenda for the September 22, 2026 meeting contains: "Data Center", "data center". The meeting has passed. The agenda stays here as a permanent public record.
Check the agenda document for the meeting time.
The agenda, word for word
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City of Gallatin
Council Committee Meeting
September 22, 2026, 6:00 PM
• Call to Order - Vice Mayor Hayes
• Roll Call: Alexander - Carter - Fann - Fennell - Vice Mayor Hayes - Jones - Jouvence
• Approval of Minutes
Council Committee Minutes - August 25, 2026
Council Committee Minutes - September 8, 2026
• Public Recognition
• Mayor's Comments
AGENDA
1.
REQUEST FOR SHOW CAUSE HEARING FOR 979 AQUA DRIVE (BRANDON HOWELL,
BUILDING OFFICIAL)
2.
RESOLUTION NO. R26Ø9-84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GALLATIN, SUMNER COUNTY, TENNESSEE AUTHORIZING THE PROPERTY OWNER
AND APPLICANT TO SUBMIT AN APPLICATION TO ANNEX A 29.67 +/- ACRE PORTION
OF A PARCEL (P/O TAX MAP 104, PARCEL 028.04) INTO THE CITY, LOCATED NORTH OF
OLD HIGHWAY 109 AND EAST OF STATE ROUTE 109. (BRIAN ROSE, CITY PLANNER)
3.
RESOLUTION NO. R26Ø9-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GALLATIN, SUMNER COUNTY, TENNESSEE AUTHORIZING THE PROPERTY OWNER
AND APPLICANT TO SUBMIT AN APPLICATION TO ANNEX A 2.39 +/- ACRE PORTION OF
A PARCEL (P/O TAX MAP 113G, GROUP D, PARCEL 024.00) INTO THE CITY, LOCATED
SOUTH OF WEST ALBERT GALLATIN AVENUE AND WEST OF CENTER STREET. (BRIAN
ROSE, CITY PLANNER)
4.
RESOLUTION NO. R26Ø9-86 RESOLUTION APPROVING A WAIVER OF THE
ANNEXATION PETITION AND ANNEXATION AND PLAN OF SERVICE REVIEW
APPLICATION FEES FOR THE WHITE HORSE PROPERTY (P/O TAX MAP 113G, GROUP
D, PARCEL 024.00). (BRIAN ROSE, CITY PLANNER)
September 22, 2026 Council Committee Meeting Agenda - Page 1
Page 1 of 159
5.
ORDINANCE NO.O26Ø9-69 AN ORDINANCE APPROPRIATING FUNDS FOR CARRYOVER
PROJECTS FROM THE 2026 FISCAL YEAR (RACHEL NICHOLS, FINANCE DIRECTOR)
6.
RESOLUTION NO. R26Ø9-82 A RESOLUTION APPROVING EQUALIS GROUP AS A
PURCHASING COOPERATIVE UNDER THE CITY'S PURCHASING PROCEDURES
(RACHEL NICHOLS, FINANCE DIRECTOR)
7.
RESOLUTION NO. R26Ø9-83 A RESOLUTION AMENDING AND RESTATING THE STATE
OF TENNESSEE DEFERRED COMPENSATION PLAN II (RACHEL NICHOLS, FINANCE
DIRECTOR)
8.
RESOLUTION NO. R26Ø9-91 A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $10,250,000 IN AGGREGATE PRINCIPAL AMOUNT OF ELECTRIC SYSTEM
REVENUE BONDS, SERIES 2027 (RACHEL NICHOLS, FINANCE DIRECTOR)
9.
RESOLUTION NO. R26Ø9-88 RESOLUTION TO REVISE THE PERSONNEL
CLASSIFICATION SYSTEM BY ADDING THE CITY RECORDER POSITION WITHIN THE
CITY RECORDER DEPARTMENT AND ESTABLISH JOB DESCRIPTION (COURTNEY
CANGEMI, HR DIRECTOR)
10. RESOLUTION NO. R26Ø9-87 RESOLUTION APPOINTING CITY RECORDER AND
SETTING COMPENSATION RATE (COURTNEY CANGEMI, HR DIRECTOR)
11. RESOLUTION NO. R26Ø9-89 RESOLUTION TO RECLASSIFY CITY
SURVEYOR/ENGINEERING TECHNICIAN (PT) TO ENGINEERING PROJECT MANAGER I
IN THE ENGINEERING DEPARTMENT AND APPROVING JOB DESCRIPTION UPDATES
(COURTNEY CANGEMI, HR DIRECTOR)
12. RESOLUTION NO. R26Ø9-90 RESOLUTION AMENDING THE CITY OF GALLATIN
PERSONNEL RULES AND REGULATIONS RULE 16, SECTION 16-3 (COURTNEY
CANGEMI, HR DIRECTOR)
13. INFRASTRUCTURE DEVELOPMENT DISTRICTS POLICY (SUSAN HIGH-MCAULEY, CITY
ATTORNEY)
• Other Business
• Department Head Reports
2025-2026 PUBLIC WORKS ANNUAL REPORT (RICHARD DEPRIEST, PUBLIC WORKS
SUPERINTENDENT)
• Adjourn
September 22, 2026 Council Committee Meeting Agenda - Page 2
Page 2 of 159
The City of Gallatin
Council Committee Meeting
Tuesday, August 25, 2026
Dr. J. Deotha Malone Council Chambers
Vice Mayor Craig Hayes called the meeting to order at 6:00 p.m.
City Recorder Connie Kittrell called the roll.
Present:
Absent:
Mayor Paige Brown
Vice Mayor Craig Hayes
Councilman Todd Alexander
Councilman Steven Carter
Councilman Steve Fann
Councilman Shawn Fennell
Councilman Paul Jones
Councilman Pascal Jouvence
None
Department Heads and Others Present:
Brandon Howell, Building Official
Susan High-McAuley, City Attorney
Nick Tuttle, City Engineer
Brian Rose, City Planner
Connie Kittrell, City Recorder
Josh Cross, Special Projects Manager
Rachel Nichols, Finance Director
Jeff Beaman, Fire Chief
Courtney Cangemi, H.R. Director
Jennifer LeFevre, I.T. Director
David Brown, Parks & Rec. Director
Don Bandy, Police Chief
David Kellogg, Public Utilities Supt.
Richard Depriest, Public Works Supt.
Approval of Minutes
Vice Mayor Hayes presented the August 11, 2026, Council Committee Meeting minutes
for approval.
Councilman Jones made a motion to approve; Councilman Alexander seconded.
Motion carried with 7 ayes and 0 nays.
Page 3 of 159
Council Committee Minutes
August 25, 2026
Public Recognition
Vice Mayor Hayes opened Public Recognition.
•
Therese Sonnenfeld – 219 North Westland Avenue.
With no further comments, Public Recognition was closed.
Mayor’s Comments
Mayor Brown requested a moment of silence in honor of the passing of Dolly Parton.
Mayor Brown announced the following upcoming events:
•
August 26, 2026 – Shalom Zone Hygiene Pantry.
•
August 28, 2026 – Good Morning Gallatin with Mark Kimbell at The Station.
•
August 28, 2026 – Friday Fish Fry Presented by Union High School Museum
Council & Union High Alumni at the Shalom Zone.
•
August 29, 2026 – Ribbon Cutting & Open House for TCAT Hartsville.
•
August 29, 2026 – Antique & Classic Cars Show at the Civic Center Upper
Parking Lot.
•
August 29, 2026 – “Motown Glam” Presented by Union High School Museum
Council & Union High Alumni at the Civic Center.
•
August 29, 2026 – Speakeasy on the Square at The Emerald Union.
•
September 1, 2026 – Free Hygiene Pantry at Unlimited Potential.
•
September 2, 2026 – Coffee & Connect with Katherine Louw at Black Elm.
•
September 2, 2026 – Shalom Zone Hygiene Pantry.
•
September 3, 2026 – American Red Cross Blood Drive at the Civic Center.
•
September 5, 2026 – Breakfast at the American Legion.
•
September 5, 2026 – Market Day at the Gallatin Farmer’s Market.
2
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Council Committee Minutes
August 25, 2026
•
September 5, 2026 – Gallatin Daycare Fall Fest Fundraiser at the Civic Center
Upper Parking Lot.
•
September 5, 2026 – Young Eagles Rally at the Music City Executive Airport.
Agenda
1. Ordinance #O2608-62 Appropriating $5,007.50 from Insurance Recovery for
Repairs to the 2014 Sutphen Quint Fire Apparatus.
Fire Chief Jeff Beaman presented the ordinance.
Councilman Jouvence made motion to move to council; Councilman Fennell
seconded. Motion carried with 7 ayes and 0 nays.
2. Ordinance #O2608-63 Appropriating $1,000.00 from Insurance Recovery for
Reimbursement of the Insurance Deductible Relating to the September 12,
2025, Accident Involving the 2021 Pierce Enforcer Fire Engine.
Fire Chief Jeff Beaman presented the ordinance.
Councilman Jouvence made motion to move to council; Councilman Carter
seconded. Motion carried with 7 ayes and 0 nays.
3. Resolution #R2608-71 Resolution to Authorize the City of Gallatin to Apply
for a TDOT Office of Community Transportation Multimodal Access Grant
and Transportation Alternatives Plan Grant.
City Engineer Nick Tuttle presented the resolution and provided a PowerPoint
presentation.
Councilman Jouvence made motion to move to council; Councilman Carter
seconded. Motion carried with 7 ayes and 0 nays.
4. Ordinance #O2608-64 Appropriating Funds in the Total Amount of $355,000.00
from Natural Gas Reserves for a Compressed Natural Gas (CNG) Trailer.
Public Utilities Superintendent David Kellogg presented the ordinance.
3
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Council Committee Minutes
August 25, 2026
Councilman Fann made motion to move to council; Councilman Alexander
seconded. Motion carried with 7 ayes and 0 nays.
5. Ordinance #O2608-65 Authorizing Funds in the Total Amount of $2,950,000.00
from Water/Sewer 2025 Bond Sales for the Nanostone Ceramic Ultrafiltration
Project.
Public Utilities Superintendent David Kellogg presented the ordinance.
Councilman Carter made motion to move to council; Councilman Jones
seconded. Motion carried with 7 ayes and 0 nays.
6. Old Barn Gallatin Annexation Study.
City Planner Brian Rose presented the study and provided a PowerPoint
presentation.
7. Resolution #R2608-72 to Approve Updated Title and Job Description for
Assistant City Engineer – Development to Engineering Development Services
Director in the Engineering Department.
Human Resources Director Courtney Cangemi presented the resolution.
Councilman Carter made motion to move to council; Councilman Jouvence
seconded. Motion carried with 7 ayes and 0 nays.
8. Resolution #R2608-74 Awarding Health, Vision and Dental Insurance Contract
for the City of Gallatin.
Human Resources Director Courtney Cangemi presented the resolution.
Councilman Alexander made motion to move to council; Councilman Fennell
seconded. Motion carried with 7 ayes and 0 nays.
9. Resolution #R2608-73 Establishing a City of Gallatin Financial Audit
Committee.
Councilman Jouvence made the motion to defer to next work session;
Councilman Alexander seconded.
4
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Council Committee Minutes
August 25, 2026
City Attorney Susan High-McAuley requested direction and explained the
proper procedure for reporting serious corruption investigations.
Discussion followed.
Vice Mayor Hayes called for the vote. Motion failed with 3 ayes and 4 nays
(Hayes, Carter, Fennell, and Jones voted no).
Councilman Carter made motion to defer indefinitely; Vice Mayor Hayes
seconded. Motion carried with 5 ayes and 2 nays (Alexander and Jouvence vote
no).
10. Draft Ordinance, Polices and Procedures, and Application for an IDD.
Councilman Jouvence presented the draft materials.
City Attorney Susan High-McAuley provided clarification, and Finance Director
Rachel Nichols contributed additional information.
Councilman Jouvence made motion to defer to September 8, 2026; Councilman
Carter seconded. Motion carried with 7 ayes and 0 nays.
Other Business
Vice Mayor Hayes opened Other Business.
•
Councilman Alexander reported that TDOT changed the speed limit on the Hwy
109 Bypass.
With no further business, other business was closed.
Department Head Reports
Vice Mayor Hayes opened Department Head Reports.
•
City Engineer Nick Tuttle provided an update on capital projects.
•
Human Resources Director Courtney Cangemi announced her resignation
effective at the end of September.
With no further reports, Department Head Reports were cl
5
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Council Committee Minutes
August 25, 2026
Adjourn
Councilman Fennell made motion to adjourn; Councilman Alexander seconded.
Motion carried with 7 ayes, 0 nays.
Vice Mayor Hayes adjourned the meeting at 6:54 p.m.
______________________________
Vice Mayor Craig Hayes
______________________________
City Recorder Connie Kittrell
6
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The City of Gallatin
Council Committee Meeting
Tuesday, September 8, 2026
Dr. J. Deotha Malone Council Chambers.
Vice Mayor Craig Hayes called the meeting to order at 6:00 p.m.
City Recorder Connie Kittrell called the roll, and the following were present:
Present:
Absent:
Mayor Paige Brown
Vice Mayor Craig Hayes
Councilman Todd Alexander
Councilman Steven Carter
Councilman Steve Fann
Councilman Shawn Fennell
Councilman Paul Jones
Councilman Pascal Jouvence
****************************************************************************************************
Department Heads and Others Present:
Brandon Howell, Building Director
Susan High-McAuley, City Attorney
Nick Tuttle, City Engineer
Brain Rose, City Planner
Connie Kittrell, City Recorder
Rosemary Bates, EDA Director
Rachel Nichols, Finance Director
Jeff Beaman, Fire Chief
Cameron Calvert, Asst. I.T. Director
David Brown, Parks & Rec. Dir.
Don Bandy, Police Chief
David Kellogg, Public Utilities Supt.
Richard Depriest, Public Works Supt.
Courtney Cangemi, HR Director
Approval of Minutes
There were no minutes presented for approval.
Page 9 of 159
Council Committee Minutes
September 8, 2026
Public Recognition
Vice Mayor Hayes opened public recognition.
•
Mary Genung – 1100 Lock Four Road.
•
Pat Gizelar – 1018 Blue Jay Way.
•
Ruth Fennell – 1049 Blue Jay Way.
•
Cindy Lorkey – 496 Dottie Drive.
With no one else wishing to speak, public recognition was closed.
Mayor’s Comments
Mayor Brown announced the following upcoming events:
•
September 11, 2026 – 9/11 Ceremony, Out Front of City Hall.
•
September 11 & 12, 2026 – Market in the Park at Triple Creek Park.
•
September 12, 2026 – “Airplanes, Appetites and Automobiles” Pancake Breakfast at the
Music City Executive Airport.
•
September 12, 2026 – Bed Build Day at the Gallatin Lowe’s Parking Lot.
•
September 12, 2026 – Apple & Dove Fall Festival on the Square.
•
September 12, 2026 – Hello, Gall Market at First Baptist Church on Winchester.
•
September 12, 2026 – Doggy Paddle Pool Party at the Tommy Garrott Aquatics Facility.
•
September 12, 2026 – A Fork in the Road: 100th Anniversary of Route 66 (Various
Locations Downtown Gallatin)
•
September 12, 2026 – Sumnerstock Music Festival at Hendersonville VFW.
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September 8, 2026
•
September 12, 2026 – Sumner County Museum Barn Dance at Cragfont.
•
September 12, 2026 – Downtown Gallatin Car Cruise In at City Hall Parking Lot.
•
September 14, 2026 – Gallatin Chamber Luncheon at First Baptist Church – Winchester.
•
September 15, 2026 - Free Hygiene Pantry at Unlimited Potential.
•
September 15, 2026 – Groundbreaking for Safe Place for Animals.
•
September 16, 2026 – Shalom Zone Hygiene Pantry.
•
September 17, 2026 – Dozer Day Career Fair at 2310 Nashville Pike.
•
September 17, 2026 – Third Thursday on the Square w/Gypsy Outfit performing.
•
September 17, 2026 – Pinot & Purses to Benefit Habitat for Humanity of Sumner County
at Epic Event Centre.
Agenda
1. City of Gallatin/Boyle Memorandum of Understanding for Project Phoenix.
EDA Director Rosemary Bates introduced Tom Trent with the Bradley Law Firm.
Tom Trent explained that information had been received from Studio 8 today and
suggested deferring this item for a month to allow everyone time to consider that
information.
Councilman Fennell made motion to defer for one month; Councilman Jones seconded.
Motion carried with 7 ayes and 0 nays.
2. Woolhawk Pilot
EDA Director Rosemary Bates introduced Tom Trent with the Bradley Law Firm. Mr.
Trent provided information on the agreement with Woolhawk.
Council discussed.
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September 8, 2026
3. Infrastructure Development Districts (IDD) Policies and Procedures
City Attorney Susan High-McAuley presented a draft copy of the policies and
procedures for the Infrastructure Development Districts.
Ms. High-McAuley introduced Ms. Betsy Knotts, with Bass Berry and Sims Law Firm
and she offered additional information.
Councilman Jouvence made motion to defer; Councilman Alexander seconded. Motion
carried with 7 ayes and 0 nays.
4. Resolution #R2609-76 – Resolution of the City of Gallatin, Tennessee establishing
the Crossings at Hidden Creek Infrastructure Development District.
Keith Randall, representing MSE Properties LLC, Kasser Communities Tennessee LLC
and FC Station Properties LLC provided information on this project.
Rick Rosenberg with (DPFG) Development Planning and Financing Group provided a
PowerPoint presentation explaining the IDD and about the financial benefits to the city.
Councilman Jouvence made motion to move to council; Councilman Carter seconded.
Motion carried with 7 ayes and 0 nays.
5. Resolution #R2609-75 – Resolution Accepting Public Improvements by the City of
Gallatin, Tennessee in Carellton, Phase 8.
City Engineer Nick Tuttle presented this resolution.
Councilman Jouvence made motion to move to council; Councilman Alexander
seconded. Motion carried with 7 ayes and 0 nays.
6. Resolution #R2608-70 – Resolution to Authorize the City of Gallatin to apply for a
grant through the Statewide Partnership Program for the Offitt Drive Extension.
City Engineer Nick Tuttle explained this item was presented earlier at a council meeting
and there was a procedural issue with the vote. Mr. Tuttle stated that’s the reason this
is back before you tonight.
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September 8, 2026
Councilman Alexander made motion to move to council; Councilman Fann seconded.
Motion carried with 7 ayes and 0 nays.
7. Ordinance #O2601-4 – An ordinance of the City of Gallatin, Sumner County,
Tennessee, approving a Preliminary Master Development Plan for Ocana Center on
4.91 +/- acres, located south of Long Hollow Pike and east of Lower Station Camp
Creek Road; authorizing the revision to be indicated on the official zoning atlas;
repealing conflicting ordinances; providing for severability, and providing for an
effective date (MDP-2025-0477).
City Planner Brian Rose provided a PowerPoint presentation of this ordinance and
stated this item came before council earlier in January. He stated the applicant
voluntarily deferred at that time.
Andy Leath, with GreenLid Designs, provided a history of the earlier request and
explained the present request.
Discussion continued.
Councilman Fennell made motion to move to council; Councilman Fann seconded.
Motion carried with 6 ayes, 0 nays and 1 abstention. Councilman Jouvence abstained.
8. Ordinance #O2609-66 – An ordinance of the City of Gallatin, Sumner County,
Tennessee, enacting a 12-month moratorium on accepting and processing new
applications for apartment development; authorizing the revision to be indicated on
the official zoning ordinance; repealing conflicting ordinances; providing for
severability, and providing for an effective date.
City Planner Brian Rose provided a PowerPoint presentation of this ordinance. Mr.
Rose stated staff and Planning Commission did not recommend a moratorium. He
added there was no clear data to support the moratorium.
Council discussed a possible exemption of the CD5 Area - Project Phoenix and the
Housing Authority tearing down and rebuilding of apartments on Blythe and Small
Streets.
Councilman Jouvence made motion to move to council; Councilman Alexander
seconded.
Discussion continued.
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September 8, 2026
Vice Mayor Hayes called for the vote. Motion carried with 6 ayes and 1 nay.
Councilman Carter voted no.
EDA Director Rosemary Bates asked to defer Item #16. She stated some of the folks
are leaving due to family obligations.
Councilman Fennell made motion to defer for two weeks and add to top of agenda;
Councilman Jouvence seconded. Motion carried with 7 ayes and 0 nays.
9. Ordinance #O2609-67 – An ordinance of the City of Gallatin, Sumner County,
Tennessee, enacting a 12-month moratorium on accepting and processing new
applications for Data Center Development; authorizing the revision to be indicated
on the official zoning ordinance; repealing conflicting ordinances; providing for
severability and providing for an effective date.
City Planner Brian Rose stated the Planning Commission supports a recommendation
for a moratorium on data centers. He continued to provide information on regulations
and information on data centers.
Councilman Jouvence made a motion to move to council; Councilman Carter seconded.
Motion carried with 7 ayes and 0 nays.
10. Resolution #R2609-78 – A resolution awarding EAP Benefits Contract for the City of
Gallatin.
Human Resource Director Courtney Cangemi presented this resolution.
Councilman Alexander made motion to move to council; Councilman Jouvence
seconded. Motion carried with 7 ayes and 0 nays.
11. Resolution #R2609-79 – A resolution awarding Life, AD&D, Short Term Disability &
Long-Term Disability Benefits Contract for the City of Gallatin.
Human Resource Director Courtney Cangemi presented this resolution.
Councilman Alexander made motion to move to council; Councilman Jouvence
seconded. Motion carried with 7 ayes and 0 nays.
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September 8, 2026
12. Resolution #R2609-80 – A resolution appointing Interim Director of Human
Resources and setting compensation rate.
Human Resource Director Courtney Cangemi presented this resolution.
Councilman Jouvence made motion to move to council; Councilman Carter seconded.
Motion carried with 7 ayes and 0 nays.
13. Ordinance #O2609-68 – An ordinance to amend ethics code to create Ethics
Commission.
City Attorney Susan High-McAuley presented this ordinance.
Vice Mayor Hayes made motion to move to council; Councilman Carter seconded.
Motion carried with 7 ayes and 0 nays.
14.
Resolution #R2609-81 – A resolution authorizing mayor to sign Rasco Solid Waste
Disposal Agreement.
Councilman Carter made motion to move to council; Councilman Fann seconded.
Council discussed.
Vice Mayor Hayes called for the vote. Motion carried with 7 ayes and 0 nays.
15.
Resolution #R2609-74 – A resolution reappointing Stan Carver to the Gallatin
Industrial Development Board.
Councilman Jouvence made motion to move to council; Councilman Alexander
seconded. Motion carried with 7 ayes and 0 nays.
16.
Downtown and South Water Districts Discussion
This item was deferred.
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September 8, 2026
Other Business
Vice Mayor Hayes opened other business.
•
Councilman Fann stated he voted against the Frank Ranier Commercial development/
project earlier this year. He added that he didn’t understand the request and that’s the
reason for his no vote. Councilman Fann requested to put this item back on the agenda
to reconsider.
There was discussion.
Councilman Fann made motion to rescind the prior action and place on work session in
two weeks; Councilman Fennell seconded. Motion carried with 6 ayes and 1 nay.
Councilman Jouvence voted no.
•
Councilman Carter shared an invitation to Gallatin Rehabilitation Center for their
“Heroes Appreciation Lunch” this Friday from 11:30 to 1:00.
With no one else wishing to speak, other business was closed.
Department Head Reports
Vice Mayor Hayes department head reports.
With no one wishing to speak, department head reports was closed.
Adjourn
Councilman Fennell made motion to adjourn; Councilman Alexander seconded. Motion
carried with 7 ayes and 0 nays.
Vice Mayor Hayes adjourned the meeting at 8:44 p.m.
______________________________
Vice Mayor Craig Hayes
______________________________
City Recorder Connie Kittrell
Page 16 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
September 22, 2026
DEPARTMENT:
Building Codes
AGENDA # 1
______________________________________________________________________________
SUBJECT:
Dangerous Building - 979 Aqua Dr Gallatin, TN 37066 - 135P A 004.00 000 - Jack Traughner
SUMMARY:
The inspection on July 29, 2026, found that around the exterior of the house large areas of dirt have
been excavated from around the foundation by wildlife, especially around the front door area
causing the step at that front door to separate and shift. While the excavation around the foundation
of the guilding does not currently appear to be causing a negative impact to the structural stability,
continued exposure to the elements may allow for water to enter the structure and compromise the
structural stability. An inspection of the interior will need to be made to determmine if any
additional issues existed that would possibly compromise the safety of the structure and allow for the
house to be occupied.
The inspection on August 6, 2026, found that numerous issues do exist for the accessory structures
located in the back yard. The main accessory structure was found to have excavation around the
ground supports, exposed electrical wiring, exterior decay, and rubbish inside and out.
RECOMMENDATION:
Request for a Show Cause Hearing
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved ______
Rejected ______
Deferred ______
________________________________________________________________________
Notes:
Page 17 of 159
in. Tennessee
Dangerous Building Inspection Form
ent
Address:
☒Unsafe
☐Unsanitary
☐Unsecured
☒No Address
☒Garbage Accumulation ☐Rubbish Accumulation
Comments: Click or tap here to enter text.
☐Rodent Infestation
☐Mosquito Infestation
☐Insufficient Grading
☒Insufficient Egress
Comments: Click or tap here to enter text.
☒Insufficient Storm-water Drainage
☐Deteriorating Accessory Structures ☐Stagnant Swimming Pool/Hot Tub
☐Cracked/Peeling Paint/Plaster ☒ Other/Comments:
Floor Joists:
☐Broken ☐Missing ☐Burned ☒Water Damaged
☐Other/Comments: Click or tap here to enter text.
Ceiling Joists:
☐Broken ☐Missing ☐Burned ☒Water Damaged
☐Other/Comments: Click or tap here to enter text.
Wall Framing:
☐Broken ☐Missing
☐Other/comments:
☐Burned
☒Water Damaged
Roof Rafters:
☐Broken ☐Missing
☐Other/Comments:
☐Burned
☐Water Damaged
Roof Shingles:
☐Broken ☐Missing ☐Burned ☐Water Damaged
☐Other/Comments: Click or tap here to enter text.
Roof Decking:
☐Broken ☐Missing ☐Burned ☐Water Damaged
☐Other/Comments: Click or tap here to enter text.
Foundation Walls:
☒Broken ☐Missing
☐Other/Comments:
☐Burned
☒Water Damaged
Siding:
☐Broken ☐Missing
☐Other/Comments:
☐Burned
☒Water Damaged
Window Sills & Screens:
☐Broken ☐Missing ☐Burned ☒Water Damaged
☐Other/Comments: Click or tap here to enter text.
Doors & Frames:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
Stairs & Landings:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
Decks & Porches:
☒Broken ☐Missing
☐Other/Comments:
☒Water Damaged
☐Burned
Page 18 of 159
Handrails & guardrails:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
Insulation & Sheetrock:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
Eves & Overhangs:
☐Broken ☐Missing ☐Burned ☐Water Damaged
☐Other/Comments: visible indicators indicate damage, unverified
Soffits:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
Chimney & Flue:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
Appliances:
☐Broken ☐Missing ☐Burned
☐Other/Comments: Unknown
☐Water Damaged
Slab:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Holes
☐Chips/Cracks
Brick:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Holes
☐Chips/Cracks
Mechanical:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
☐Holes
☐Chips/Cracks
Electrical:
☒Broken ☐Missing ☐Burned ☒Water Damaged
☒Other/Comments: Exposed unprotected wiring
☐Holes
☐Chips/Cracks
Plumbing:
☐Broken ☐Missing ☐Burned
☐Other/Comments: Unknown
☐Water Damaged
☐Holes
☐Chips/Cracks
Gas:
☐Broken ☐Missing ☐Burned
☐Other/Comments: N/A
☐Water Damaged
☐Holes
☐Chips/Crack
Comments: In response to complaints about the property located at 979 Aqua Drive a joint inspection of the was
performed- on August 6th, 2026, of accessory structures located on the property in conjunction with Officer Mejia
from Gallatin Police Dept, Kenny Waldecker Planning and Zoning. The property was found to have several safety
deficiencies on the accessory structure in violation of the 2024 International Property Maintenance Code as
adopted by the City of Gallatin. The main accessory structure was found to have excavation around the ground
supports, exposed electrical wiring deficiencies, exterior decay of the wood and porch, and rubbish inside and out.
Page 19 of 159
Page 20 of 159
Recommendation:
☐Repair
Official: Charles Derflinger
☐Vacate & Repair
☐Vacate & Demolish
☒Demolish
Date: _09/04/2026
Page 21 of 159
Page 22 of 159
Page 23 of 159
Page 24 of 159
CITY OF GALLATIN, TN
BUILDING CODES DEPARTMENT
PAIGE BROWN
MAYOR
BRANDON HOWELL, CBO CFM
BUILDING OFFICIAL
September 08, 2026
VIA: Certified Mail
Jack Traughber
2809 Nashville Rd
Bowling Green, KY 42101
RE:
979 Aqua Dr., Gallatin, TN 37066 – Tax Parcel – 135P A 00400 000
To: Jack Traughber
In response to complaints about the property located at 979 Aqua Drive an inspection of the
performed on July 29th, 2026, of the main building and on August 6th, 2026, of accessory
structures located on the property. The property was found to have several safety deficiencies on
the accessory structure in violation of the 2024 International Property Maintenance Code as
adopted by the City of Gallatin.
The inspection on July 29th found that around the exterior of the house large areas of dirt have
been excavated from around the foundation by wildlife, especially around the front door area
causing the step at the front door to separate and shift. While the excavation around the
foundation of the building does not currently appear to be causing a negative impact to the
structural stability, continued exposure to the elements may allow for water to enter the structure
and compromise the structural stability, An inspection of the interior will need to be made to
determine if any additional issues existed that would possibly comprise the safety of the structure
and allow for the house to be occupied.
The inspection on Aug 6th found that numerous issues do exist for the accessory structures
located in the back yard. The main accessory structure was found to have excavation around the
ground supports, exposed electrical wiring, exterior decay, and rubbish inside and out.
While the main building currently does not meet the requirements for declaration as a dangerous
building from an initial visual inspection of the exterior, the accessory structure does meet the
requirements for determination as a dangerous building.
Based from visual evidence the electrical hazard associated with the accessory structure are of
significant fire/electrical hazard to warrant having he power immediately disconnected.
132 WEST MAIN STREET
GALLATIN, TN 37066
(615) 451-5968
WWW.GALLATINTN.GOV
Page 25 of 159
CITY OF GALLATIN, TN
BUILDING CODES DEPARTMENT
Unsafe Structures per 2024 IPMC
109 Unsafe Structures and Equipment
109.1 Unsafe conditions.
When a structure or equipment is found by the Code Official to be unsafe, or when a structure is
found unfit for human occupancy, or is found unlawful, such structure shall be condemned
pursuant to the provisions of this code.
109.1.1 Unsafe structures.
An unsafe structure is one that is found to be hazardous to the life, health, property or safety of
the public or the occupants of the structure by not providing minimum safeguards to protect or
warn occupants in the event of fire, or because such structure contains unsafe equipment or is
dangerous.
109.1.2 Unsafe equipment
Unsafe equipment includes any boiler, heating equipment, elevator, moving stairway, electrical
wiring or device, flammable liquid containers or other equipment on the premises or within the
structure that is in such disrepair or condition that such equipment is a hazard to life, health,
property or safety of the public or occupants of the premises or structure.
109.1.3 Structure unfit for human occupancy.
A structure is unfit for human occupancy whenever the code official finds that such structure is
unsafe, unlawful or, because of the degree to which the structure is in disrepair or lacks
maintenance, is insanitary, vermin or rat infested, contains filth and contamination, or lacks
ventilation, illumination, sanitary or heating facilities or other essential equipment required by
this code, or because the location of the structure constitutes a hazard to the occupants of the
structure or to the public.
109.1.5 Hazardous structure or premises.
For the purpose of this code, any structure or premises that has any or all of the conditions or
defects described as follows shall be considered to be hazardous:
1. Any door, aisle, passageway, stairway, exit or other means of egress that does not
conform to the approved building or fire code of the jurisdiction as related to the
requirements for existing buildings.
2. The walking surface of any aisle, passageway, stairway, exit or other means of egress is
so warped, worn loose, torn or otherwise unsafe as to not provide safe and adequate
means of egress.
3. Any building, structure or portion thereof that is dangerous.
4. The building or structure, or any portion thereof, is clearly unsafe for its use and
occupancy.
132 WEST MAIN STREET
GALLATIN, TN 37066
(615) 451-5968
WWW.GALLATINTN.GOV
Page 26 of 159
CITY OF GALLATIN, TN
BUILDING CODES DEPARTMENT
5. The building or structure is neglected, damaged, dilapidated, unsecured or abandoned so
as to become an attractive nuisance to children who might play in the building or
structure to their danger, becomes a harbor for vagrants, criminals or immoral persons, or
enables persons to resort to the building or structure for committing a nuisance or an
unlawful act.
6. Any building or structure has been constructed, exists or is maintained in violation of any
specific requirement or prohibition applicable to such building or structure provided by
the approved building or fire code of the jurisdiction, or of any law or ordinance to such
an extent as to present either a substantial risk of fire, building collapse or any other
threat to life and safety.
7. A building or structure, used or intended to be used for dwelling purposes, because of
inadequate maintenance, dilapidation, decay, damage, faulty construction or arrangement,
inadequate light, ventilation, mechanical or plumbing system, or otherwise, is determined
by the code official to be unsanitary, unfit for human habitation or in such a condition
that is likely to cause sickness or disease.
8. Any building or structure, because of a lack of sufficient or proper fire-resistance-rated
construction, fire protection systems, electrical systems, fuel connections, mechanical
systems, plumbing systems, or other cause, is determined by the Code Official to be a
threat to life or health
9. Any portion of a building remains on site after the demolition or destruction of the
building or structure or whenever any building or structure is abandoned so as such to
constitute such building or portion thereof as an attractive nuisance or hazard to the
public.
The owner and/or occupants must vacate the building(s) immediately and the structure(s) must
be secured and remain vacant until all repairs are made or the structure(s) are demolished.
Tennessee Code Annotated, Title 68, Chapter 102-117 specifies that failure to comply with this
order is considered a Class B misdemeanor punishable by up to six months in jail or up to a $500
fine or both.
You should contact the City of Gallatin Building Official to specify whether you accept or reject
the terms of this order. If not, a Show Cause hearing shall be scheduled before the Gallatin City
Council on Sept 22, 2026 to determine whether the City shall proceed with necessary repair or
demolition with costs assessed against the property as a lien.
Sincerely,
Brandon Howell, CBO, CFM
Director of Building Codes
City of Gallatin Building Department
132 WEST MAIN STREET
GALLATIN, TN 37066
(615) 451-5968
WWW.GALLATINTN.GOV
Page 27 of 159
Page 28 of 159
Page 29 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
September 22, 2026
DEPARTMENT:
PLANNING DEPARTMENT
AGENDA # 2
______________________________________________________________________________
SUBJECT:
A Resolution No. R2609-84 of the City of Gallatin, Sumner County, Tennessee, authorizing the
property owner and applicant to submit an application to annex a 29.67 +/- acre portion of a parcel
(p/o Tax Map 104, Parcel 028.04) into the City of Gallatin.
SUMMARY:
A Resolution of the City of Gallatin, Sumner County, Tennessee, authorizing the property owner and
applicant to submit an application to annex a 29.67 +/- acre portion of a parcel into the City of
Gallatin, located north of Old Highway 109 and east of State Route 109.
The proposed annexation is non-contiguous to the Gallatin City Limits but is within the Gallatin
Urban Growth Bounary.
On July 21, 2026, the City Council voted to not authorize the property owner and applicant to submit
an application for annexation of the property. On September 8, 2026, the City Council voted at
Council Committee to reconsider the request.
RECOMMENDATION:
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 30 of 159
RESOLUTION NO. R26Ø9-84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GALLATIN, SUMNER
COUNTY, TENNESSEE AUTHORIZING THE PROPERTY OWNER AND
APPLICANT TO SUBMIT AN APPLICATION TO ANNEX A 29.67 +/- ACRE
PORTION OF A PARCEL (P/O TAX MAP 104, PARCEL 028.04) INTO THE CITY,
LOCATED NORTH OF OLD HIGHWAY 109 AND EAST OF STATE ROUTE 109.
WHEREAS, the owner of a 29.67 +/- acre portion of a parcel, located north of Old
Highway 109 and east of State Route 109, requests approval of the City Council to submit an
application to annex non-contiguous property into the City; and
and
WHEREAS, the property is located in the City of Gallatin Urban Growth Boundary;
WHEREAS, THE CITY COUNCIL OF THE CITY OF GALLATIN reserves
discretion over whether to formally consider adoption of a Resolution for annexation after a
recommendation of the Gallatin Municipal Planning Commission; and
WHEREAS, THE CITY COUNCIL OF THE CITY OF GALLATIN reviewed and
discussed the request at a Council Committee meeting and at a City Council Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE, as follows:
Section 1.
The City Council of the City of Gallatin does hereby approve the request
of the owner of property described in Exhibit ‘A’ to submit an application for the
annexation of property described in Exhibits ‘B’ and ‘C’ for consideration by the
Gallatin Municipal Planning Commission and the City Council.
Section 2.
Adoption of this Resolution shall not act as an endorsement of or be
perceived as approval of an application for annexation but only authorizes the
owner/applicant to submit an application for annexation for consideration by the
Planning Commission and the City Council.
IT IS SO ORDERED.
PRESENT AND VOTING
AYE:
NAY:
DATED:
________________________________
MAYOR PAIGE BROWN
Page 31 of 159
ATTEST:
___________________________
CONNIE KITTRELL
CITY RECORDER
APPROVED AS TO FORM:
____________________________
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Exhibit A – Petition by the Owner/Applicant of property proposed for annexation
Exhibit B – Legal Description
Exhibit C – Boundary Survey
Page 32 of 159
EXHIBIT A
Page 33 of 159
EXHIBIT B
Surveyor’s Description
Sumner County Property Map No. 104, Parcel 028.04
Being a parcel of land in the 9th Civil District of Sumner County, Tennessee. Being generally located to the north of
Old State Highway 109, to the south and west of CSX Transportation Railroad and to the east of the State Route
109. Being the property conveyed to Frank R. Rainear III, as of record in Deed Book 144, Page 131 (R.O.S.C.),
Deed Book 1466, Page 617 (R.O.S.C.), Deed Book 35, Page 455 (R.O.S.C.), and part of the property described in
Deed Book 2898, Page 817, (R.O.S.C.), and being more particularly described as follows:
BEGINNING at an existing Concrete Monument at the southeast quadrant of the intersection of the rights-of-way
for Old State Highway 109 (Right-of-Way Varies) and State Route 109 (Right-of-Way Varies). Thence with the
easterly Right-of-Way of State Route 109 for the following four calls:
N 26°39’32” E, 517.86 feet to an existing Concrete Monument,
N 27°49’43” E, 314.71 feet to an existing Concrete Monument,
N 17°37’12” E, 376.01 feet to a new Iron Rod with cap stamped, “Barge”,
N 09°22’09” E, 273.64 feet to an existing 5/8” Iron Rod with cap stamped, “2487”, being the southwest corner of
the property conveyed to James Robert Ramsey, Bobbie Faith Ramsey, Robert D. Jackson, Kendra G. Jackson,
Derek A. Finn and Heather H. Finn in Deed Book 4956, Page 602, (R.O.S.C.);
Thence, with the southerly line of said Ramsey, Jackson and Finn property S 83°31’10” E, 599.70 feet to an existing
Iron Rod near a downed cedar post in the westerly Right-of-Way of the CSX Transportation Railroad (66’ R.O.W.).
Thence, with said westerly Right-of-Way of the CSX Transportation Railroad, S 05°06’32” E, 894.48 feet to an
existing 5/8” Iron Rod, being the northeast corner of the property conveyed to FINLANDIANV, LLC by Deed Book
5813, Page 649 (R.O.S.C.);
Thence, with said FINNLANDIANV, LLC property for the following twelve calls:
S 86°15’46” W, 325.38 feet to an existing Iron Rod,
S 03°16’10” W, 232.55 feet to a new Iron Rod with cap stamped, “Barge”,
S 05°17’07” W, 145.56 feet to an existing 1/2” Iron Rod,
S 02°05’08” W, 253.33 feet to a new Iron Rod with cap stamped, “Barge”,
S 03° 48’ 31” W, 97.11 feet to an existing Iron Rod with cap (Illegible),
S 26°46’00” W, 161.74 feet to an existing 1/2" Iron Rod with cap stamped, “RLS 910”,
N 73°18’25” W, 11.42 feet to an existing 1/2” Iron Rod with cap stamped, “RLS 910”,
S 19°45’12” W, 76.13 feet to an existing 1/2” Iron Rod,
S 86°09’33” W, 286.73 feet to an existing Iron Rod,
N 01°22’35” E, 9.64 feet to an existing 1/2” Iron Rod,
S 42°01’21” W, 42.19 feet to a new Iron Rod with cap stamped, “Barge”,
S 87°44’32” W, 157.94 feet to an existing 5/8” Iron Rod in the easterly Right-of-Way said Old State Highway 109;
Thence, with said easterly Right-of-Way of Old State Highway 109, N 23°41’27” W, 53.14 feet to a new Iron Rod
with Cap stamped, “Barge” in the southerly line of the property conveyed to the Salem Missionary Baptist Church
by Deed Book 144, Page 488 (R.O.S.C.);
Thence, with the southerly line of said Salem Missionary Baptist Church, N 87°31’25” E, 156.40 feet to an existing
5/8” Pipe near a fence corner;
Thence, with the easterly lines of Salem Missionary Baptist Church, as recorded in Deed Book 144, Page 488
(R.O.S.C.), Book 444, Page 289 (R.O.S.C.) and Book 3871, Page 213 (R.O.S.C.), Billy and Victoria Reasonover, as
recorded in Deed Book 6738, Page 68 (R.O.S.C.), and the David G. Knoble Jr. Revocable Trust, as recorded in
Deed Book 6704, Page 140 (R.O.S.C.), N 03°45’29” W, 618.47 feet to an existing cedar fencepost, being the
northeastern corner of said David G. Knoble Jr. Revocable Trust property;
Page 34 of 159
Thence, with the northerly line of said David G. Knoble Jr. Revocable Trust property, S 63°39’ 25” W, 360.03 feet
to a new Iron Rod with cap stamped “Barge” in said easterly Right-of-Way of Old State Highway 109;
Thence, with said easterly Right-of-Way of Old State Highway 109, N 23°17’16” W, 92.13 feet to the POINT OF
BEGINNING.
Containing 1,292,190 sq. ft, 29.67 acres, more or less.
Prepared By:
Barge Design Solutions, Inc.
File No. 3859206
Dated June 2, 2026
Page 35 of 159
EXHIBIT C
Page 36 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
September 22, 2026
DEPARTMENT:
PLANNING DEPARTMENT
AGENDA # 3
______________________________________________________________________________
SUBJECT:
A Resolution No. R26Ø9-85 of the City of Gallatin, Sumner County, Tennessee, authorizing the
property owner and applicant to submit an application to annex a 2.39 +/- acre portion of a parcel
(P/O Tax Map 113G, Group D, Parcel 024.00) into the City of Gallatin.
SUMMARY:
A Resolution of the City of Gallatin, Sumner County, Tennessee, authorizing the property owner and
applicant to submit an application to annex a 2.39 +/- acre portion of a parcel into the City of
Gallatin, located south of West Albert Gallatin Avenue and west of Center Street.
The area to be annexed was created due to the adajcent annexation to the east not following parcel
boundaries in the 1960s and the Nexus Development annexation to the west following the adjacent
creek. Staff requests that an Annexation Study not be required since the small land area is within an
enclave with minimal development opportunities due to floodplain covering the majority of the
property. The effect of this property on property taxes and city services will be neglible.
RECOMMENDATION:
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 37 of 159
RESOLUTION NO. R26Ø9-85
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GALLATIN, SUMNER
COUNTY, TENNESSEE AUTHORIZING THE PROPERTY OWNER AND
APPLICANT TO SUBMIT AN APPLICATION TO ANNEX A 2.39 +/- ACRE
PORTION OF A PARCEL (P/O TAX MAP 113G, GROUP D, PARCEL 024.00) INTO
THE CITY, LOCATED SOUTH OF WEST ALBERT GALLATIN AVENUE AND
WEST OF CENTER STREET.
WHEREAS, the owner of a 2.39 +/- acre portion of a parcel, located south of West
Albert Gallatin Avenue and west of Center Street, requests approval of the City Council to
submit an application to annex contiguous property into the City; and
and
WHEREAS, the property is located in the City of Gallatin Urban Growth Boundary;
WHEREAS, THE CITY COUNCIL OF THE CITY OF GALLATIN reserves
discretion over whether to formally consider adoption of a Resolution for annexation after a
recommendation of the Gallatin Municipal Planning Commission; and
WHEREAS, THE CITY COUNCIL OF THE CITY OF GALLATIN reviewed and
discussed the request at a Council Committee meeting and at a City Council Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF GALLATIN, SUMNER COUNTY, TENNESSEE, as follows:
Section 1.
The City Council of the City of Gallatin does hereby approve the request
of the owner of property described in Exhibit ‘A’ to submit an application for the
annexation of property described in Exhibits ‘B’ and ‘C’ for consideration by the
Gallatin Municipal Planning Commission and the City Council.
Section 2.
Adoption of this Resolution shall not act as an endorsement of or be
perceived as approval of an application for annexation but only authorizes the
owner/applicant to submit an application for annexation for consideration by the
Planning Commission and the City Council.
IT IS SO ORDERED.
PRESENT AND VOTING
AYE:
NAY:
DATED:
________________________________
MAYOR PAIGE BROWN
Page 38 of 159
ATTEST:
___________________________
CONNIE KITTRELL
CITY RECORDER
APPROVED AS TO FORM:
____________________________
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Exhibit A – Petition by the Owner/Applicant of property proposed for annexation
Exhibit B – Legal Description
Exhibit C – Boundary Survey
Page 39 of 159
EXHIBIT A
Page 40 of 159
EXHIBIT
B
Exhibit “A”
City of Gallatin
White Horse Dev Co Inc. Property
Parcel 24.00 Area
Legal Description
BEING located in the 3rd Civil District of Sumner County, Tennessee, being located
northwesterly of the Carson Street and Center Street intersection and being a portion of the
White Horse Dev Co Inc. Property as recorded in Record Book 5979, Page 355 in the Register’s
Office of Sumner County, Tennessee and being more particularly described as follows:
BEGINNING at a ½” iron pin monument in the northwesterly corner of Lot 1 of Clearview
Heights, Section 9 Subdivision as recorded in Plat Book 17, Page 149 in the Register’s Office of
Sumner County, Tennessee, said monument also being a northeasterly corner common to White
Horse Dev Co Inc. Property;
Thence leaving said Lot 1 of Clearview Heights, Section 9 Subdivision and continuing across the
White Horse Dev Co Inc. Property, N 36°11'38" W a distance of 538.31’ to a point in East Camp
Creek, said point being the TRUE POINT OF BEGINNING;
Thence continuing across the with the White Horse Dev Co Inc. Property and along East Camp
Creek the following eight calls: S 39°43'35" W a distance of 849.72' to a point;
Thence N 00°27'57" W a distance of 25.48' to a point;
Thence N 33°47'41" W a distance of 62.10' to a point;
Thence N 13°52'29" W a distance of 105.70' to a point;
Thence N 08°44'55" E a distance of 59.38' to a point;
Thence N 25°38'40" E a distance of 51.04' to a point;
Thence N 53°53'11" E a distance of 558.28' to a point;
Thence N 71°40'41" E a distance of 127.50' to a point, which is the point of beginning, having an
area of 104,322 square feet, 2.39 acres more or less.
This description was prepared by City of Gallatin Engineering Division, certified by Brian M.
Reifschneider RLS #2487, and dated September 10, 2026.
Page 41 of 159
EXHIBIT C
Page 42 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
September 22, 2026
DEPARTMENT:
PLANNING DEPARTMENT
AGENDA # 4
______________________________________________________________________________
SUBJECT:
A Resolution No. R26Ø9-86 of the City of Gallatin, Sumner County, Tennessee, to waive Planning
Review Application Fees for the owner/applicant for the White Horse Property Annexation Petition
and Annexation and Plan of Service.
SUMMARY:
A Resolution of the City of Gallatin, Sumner County, Tennessee, authorizing the waiver of any
Planning Review Application Fees for the White Horse Property Annexation Petition and
Annexation and Plan of Service for a 2.39 +/- acre portion of a parcel (p/o Tax Map 113G, Group D,
Parcel 024.00), located south of West Albert Gallatin Avenue and west of Center Street.
The area to be annexed was created due to the adajcent annexation to the east not following parcel
boundaries in the 1960s and the Nexus Development annexation to the west following the adjacent
creek. Staff requested the property owner assist the City in cleaning up one of these enclave areas
left out of these surrounding annexations over the years. Staff believes that due to the nature of this
annexation, any submittal fees for the owner should be waived.
RECOMMENDATION:
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 43 of 159
RESOLUTION NO. R26Ø9-86
RESOLUTION APPROVING A WAIVER OF THE ANNEXATION PETITION AND
ANNEXATION AND PLAN OF SERVICE REVIEW APPLICATION FEES FOR THE
WHITE HORSE PROPERTY (P/O TAX MAP 113G, GROUP D, PARCEL 024.00).
WHEREAS, City staff has requested that the property owner of a 2.39+/- acre portion of
parcel (p/o Tax Map 113G, Group D, Parcel 024.00), located south of West Albert Gallatin Avenue
and west of Center Street (“White Horse Property”), assist the City in cleaning up prior annexations
by annexing said property into the City where this small portion of a parcel was unintentionally
omitted from prior annexations dating back to the 1960s whereby the the annexations followed
creek boundaries or no specific markers rather than the property boundaries; and
WHEREAS, due to the nature of the requested annexation, all annexation submittal fees
should be waived for the property owner.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that the Annexation Petition fee in the amount of $500 and the Annexation and
Plan of Service fee in the amount of $2,000 required by the Gallatin Municipal Code, Chapter 2,
Article III, Division 3, Section 2-154, for a 2.39 +/- acre portion of the White Horse Property are
waived; and
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
this resolution shall take effect upon passage, the public welfare requiring it.
IT IS SO ORDERED:
AYE:
NAY:
DATE:
MAYOR PAIGE BROWN
ATTEST:
CONNIE KITTRELL
CITY RECORDER
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 44 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Finance
AGENDA # 5
______________________________________________________________________________
SUBJECT:
Ordinance appropriating funds for 2026 carryover projects
SUMMARY:
Ordinance appropriating funds for 2026 carryover projects
RECOMMENDATION:
Approval
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 45 of 159
ORDINANCE NO. O26Ø9-69
ORDINANCE APPROPRIATING FUNDS FOR
2026 CARRYOVER CAPITAL PROJECTS
BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $9,488,482
is hereby appropriated from the general fund unassigned fund balance for the following carryover
projects that were incomplete at the end of FY2026:
11041310-922-317, Parking Garage and Cross Walk, 150,000
11041590-250-196, ADA Transition Plan, 780,000
11041670-250, Engineering Professional Services, 61,850
11041670-912, Site Development (Franklin House), 59,249
11041670-923, Paving Rehab Program, 120,947
11041670-931-38, Various Sidewalks, 298,878
11041670-931-5, Greenlea Improvements, 142,942
11041670-931-73, S Water Ave (Maple to Smith) Resurface/Widen, 1,219,948
11041670-931-107, Traffic Calming, 96,742
11041670-931-201, Guardrail Installation/Repair, 67,726
11041670-931-229, Greenway - Lock 4 Trail, 266,448
110-33190-229, Greenway - Lock 4 Trail, (412,671)
11041670-931-275, S Water Ave (Airport to Bush) Reconstruction, 357,577
11041670-931-276, Blythe Avenue Resurface/Widen, 2,670,000
11041670-931-278, Greenway - Vol State-Gap Trail Ph 1, 1,990,016
110-33450-278, Greenway - Vol State-Gap Trail Ph 1, (1,799,114)
11041670-931-285, Gallatin Citywide Sidewalk Improvements Ph 2, 886,542
110-33190-285, Gallatin Citywide Sidewalk Improvements Ph 2, (709,233)
11041670-931-286, Greenway - Kennesaw Trail, 344,309
110-33190-286, Greenway - Kennesaw Trail, (374,894)
Page 46 of 159
11041670-931-348, Greenway – Vol State-Gap Trail 1B, 87,765
11041670-931-378, The Banks Offsite Improvements, 171,789
11041700-939-256, Planning Office Renovations, 25,000
11041800-921, Office Buildings, 5,980
11041800-939, Other Improvements, 34,262
11041800-949, Other Machinery and Equipment, 2,970
11043000-865, Sidewalks, 18,000
11043000-912, Site Development, 150,000
11043000-922, Operational Buildings, 1,250,000
11043000-939-328, Sealing/Striping, 58,463
11043120-941-28, Vehicle Maintenance Truck, 25,103
11043120-942-29, Vehicle Maint Machinery & Equipment, 5,600
11043160-926-288, Gallatin Various Intersection Improvements Grant, 505,013
110-33190-288, Gallatin Various Intersection Improvements Grant, (404,010)
11043160-931-6, Various Intersection Improvements, 510,034
11043160-931-147, Baker’s Crossing/Tulip Poplar, 336,173
11043160-931-216, Traffic Signal Timing and Coordination & ITS Grant - Ph 1, 207,469
110-33190-216, Traffic Signal Timing and Coordination & ITS Grant - Ph 1, (207,469)
11043160-931-216.2, Traffic Signal Timing and Coordination & ITS Grant 1,032,198
110-33190-216.2, Traffic Signal Timing and Coordination & ITS Grant, (1,015,446)
11044420-939-298, Concrete Deck Outdoor Pool, 9,582
11044450-912, Golf Course Sprigging Course, 42,000
11044450-929, Golf Clubhouse Renovation, 32,046
11044450-939, Golf Course Repaving, 10,297
11044720-937-211, Miracle Park Peddle Pk, Playground, 21,643
11044720-937-290, Clearview Renovation Field, 45,323
Page 47 of 159
11044720-937-295.2, Parking Lot Lights @ TCP-B, 50,000
11044720-937-295.9, Municipal Park Tennis Lights, 176,435
11044720-939-35, Repaving/Resurfacing Basketball @ Thompson Park, 60,000
11044720-942-351, Laser Grader, 25,000
BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of
$1,907,507 is hereby appropriated from the stormwater fund unassigned fund balance for the following
carryover projects from FY2026:
12343150-934-330, Woodvale Timberwood drainage, 160,000
12343800-250, Stormwater Professional Services, 7,926
12343800-250-280, Nat Caldwell Environmental Study, 16,578
12343800-254-200, Stormwater Consultant, 87,175
12343800-934, Stormwater Infrastructure, 191,268
12343800-934-41, Town Creek Section 205 USACOE, 632,072
12343800-934-43, Anthony St to Center St Drainage, 354,506
12343800-934-361, Blythe Ave Stormwater, 455,705
12343800-947, Stormwater Office Equipment, 2,277; and
BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of
$6,220,473 is hereby appropriated from the water sewer fund unassigned fund balance to account for the
following carryover projects that were incomplete at the end of FY2026:
41352114-934, Water lines, 862,055
41352114-934-377, Water Main Contract 425, 2,350,000
41352114-942, Water Machinery and Equipment, 214,794
41352114-944, Water Computer Equipment, 81,229
41352117-921, Utility Administration Building, 40,350
41352117-944, Utility Administration Computer Equipment, 100,000
41352211-934-358, Lock 4 Road Sanitary Sewer, 630,824
Page 48 of 159
41352211-934-379, Rankin Branch Contract 126, 950,000
41352211-942, Sewer Machinery and Equipment, 450,282
41352213-934-360, WWTP Clarifier Launder Cover, 483,600
41352213-942 , WWTP Machinery and Equipment; and
BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of
$2,020,448 is hereby appropriated from the gas fund unassigned fund balance to account for the
following carryover projects that were incomplete at the end of FY2026:
41552414-934, Gas Lines, 285,823
41552414-934-362, Gas Lines, 1,619,620
41552414-942, Gas Machinery and Equipment, 74,665
41552417-921, Office Building, 40,349; and
BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this
Ordinance shall take effect from and after its final passage, the public welfare requiring such.
PASSED FIRST READING:
PASSED SECOND READING:
___________________________________
MAYOR PAIGE BROWN
ATTEST:
APPROVED AS TO FORM:
CONNIE KITTRELL
CITY RECORDER
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 49 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
AGENDA # 6
Finance
______________________________________________________________________________
SUBJECT:
Resolution approving Equalis Group as an authorized Purchasing Cooperative for the City of
Gallatin departments
SUMMARY:
Resolution approving Equalis Group as an authorized Purchasing Cooperative for the City of
Gallatin departments
RECOMMENDATION:
Approval
ATTACHMENT:
_ _ Resolution
_ _ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 50 of 159
RESOLUTION NO. R26Ø9-82
RESOLUTION TO APPROVE EQUALIS GROUP AS A PURCHASING
COOPERATIVE UNDER THE CITY’S PURCHASING PROCEDURES
WHEREAS, the City of Gallatin has adopted Equalis Group by Ordinance No. O1007-47
Purchasing Procedures, adopting the provisions of State law (Tenn. Code Ann. § 12-3-1205)
allowing the City to enter into agreements with other governmental entities for the joint exercise
of purchasing authority as a means of meeting competitive bidding requirements; and
WHEREAS, Equalis Group is a leading national government purchasing cooperative
working to reduce the cost of goods and services by leveraging the purchasing power of public
agencies throughout the United States; and
WHEREAS, the City wishes to make procurements through Equalis Group; and
WHEREAS, pursuant to Tenn. Code Ann. § 12-3-1205(b)(2) a municipality may
participate in a cooperative purchasing agreement by adopting a resolution accepting the terms of
the Equalis Group Master Intergovernmental Cooperative Purchasing Agreement, attached hereto
as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that the City of Gallatin hereby adopts the terms of the Equalis Group Master
Intergovernmental Cooperative Purchasing Agreement for procurement through Equalis Group,
pursuant to Tenn. Code Ann. § 12-3-1205(b)(2) and its procurement code.
BE IT FURTHER RESOLVED, that this resolution shall take effect from and after its
final passage, the public welfare requiring such.
IT IS SO ORDERED.
PRESENT AND VOTING
AYE:
NAY:
DATED:
MAYOR PAIGE BROWN
ATTEST:
CONNIE KITTRELL
CITY RECORDER
APPROVED AS TO FORM:
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 51 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Finance
AGENDA # 7
______________________________________________________________________________
SUBJECT:
Resolution amending and restating the State 401k plan
SUMMARY:
Resolution amending and restating the State 401k plan to correct an error that affected 5 current
employees. The correction is for this specific situation only and does not alter, change, or impact
other employees or their retirement benefits.
RECOMMENDATION:
Approval
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 52 of 159
AMENDED AND RESTATED
STATE OF TENNESSEE
DEFERRED COMPENSATION PLAN II
- 401(k) RESOLUTION AND
PARTICIPATING EMPLOYER AGREEMENT
City of Gallatin
[Participating Employer]
Administered by:
Treasurer, State of Tennessee
502 Deaderick Street, 15th Floor
Andrew Jackson State Office Building
Nashville, Tennessee 37243
Telephone: 615-741-3552
Page 53 of 159
RESOLUTION NO. R26Ø9-83
RESOLUTION AMENDING AND RESTATING THE STATE
OF TENNESEE DEFERRED COMPENSATION PLAN II
City of Gallatin
WHEREAS, the
, Tennessee (hereinafter
referred to as the "Employer") has determined that in the interest of attracting and retaining
qualified employees, it wishes to offer a 401(a) or 401(k) defined contribution plan, funded by
employee deferrals and, if elected pursuant to Section N, Q, or HH of the Amended and Restated
Participating Employer Agreement, employer contributions;
WHEREAS, Tennessee Code Annotated, Section 8-25-111(a) allows a Tennessee local
governmental entity to participate in the State of Tennessee's 401(a)/401(k) defined contribution
plan subject to the approval of the Chair of the Tennessee Consolidated Retirement System
(hereinafter referred to as the "Chair");
WHEREAS, the liability for participation and the costs of administration shall be the sole
responsibility of the Employer and/or its employees, and not the State of Tennessee;
WHEREAS, the Employer has also determined that it wishes to encourage employees'
saving for retirement;
WHEREAS, the Employer has reviewed the State of Tennessee Deferred Compensation
Plan II Adoption Agreement for a Section 401(k) Cash or Deferred Arrangement for Governmental
Employers, as adopted by the State of Tennessee, and as subsequently amended, as well as the
Section 401(k) Cash or Deferred Arrangement for Governmental Employer Basic Plan Document
(collectively known as the "Plan" or "Plan Document");
WHEREAS, the Employer wishes to provide certain benefits to its employees, reduce
overall administrative costs, and afford attractive investment opportunities;
WHEREAS, the Employer is eligible to become a Participating Employer in the Plan,
pursuant to Article XX of the Plan Document;
WHEREAS, the Employer executed a Participating Employer Agreement to participate in
the Plan effective November 1, 2017 and made certain changes in an amendment effective October
1, 2018 (the “Existing Agreement”);
WHEREAS, the Employer desires to revise the Existing Agreement to provide
discretionary non-matching contributions to certain participants listed in Schedule 2;
WHEREAS, the Employer is concurrently executing an Amended and Restated
Participating Employer Agreement for the Plan to accomplish such objective, which will replace
the Existing Agreement in all respects; and
WHEREAS, the City Council of the City of Gallatin (“Governing Authority”) of the
Employer is authorized by law to adopt this resolution approving the Amended and Restated
Participating Employer Agreement on behalf of the Employer;
NOW, THEREFORE, the Governing Authority of the Employer hereby resolves:
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Page 54 of 159
1.
The Employer adopts the Plan Document for its Employees; provided, however,
that for the purpose of the Plan, the Employer shall be deemed to have designated
irrevocably the Chair as its agent, except as otherwise specifically provided herein
or in the Amended and Restated Participating Employer Agreement.
2.
The Employer acknowledges that the Plan does not cover, and the Trustees of the
Plan ("Trustees") have no responsibility for, other employee benefit plans
maintained by the Employer.
3.
The Employer acknowledges that in no instance shall the total combined employer
contributions to all defined contributions plans on behalf of a single employee
exceed the maximum allowed under the Internal Revenue Code (“Code”), and shall
conform to all applicable laws, rules and regulations of the Internal Revenue
Service (“IRS”) governing profit sharing and/or salary reduction plans for
governmental employees.
4.
The Employer hereby adopts the terms of the Amended and Restated Participating
Employer Agreement, which is attached hereto and made a part of this resolution.
The Amended and Restated Participating Employer Agreement (a) permits all
employees of the respective entity to make elective deferrals; (b) sets forth the
Employees to be covered pursuant to Section N, Q, or HH of the Amended and
Restated Participating Employer Agreement for employer contributions, if any;
(c) outlines the benefits to be provided by the Participating Employer under the
Plan; and, (d) states any conditions imposed by the Participating Employer with
respect to, but not inconsistent with, the Plan. The Participating Employer reserves
the right to amend its elections under the Amended and Restated Participating
Employer Agreement, so long as the amendment is not inconsistent with the Plan,
the Code, Tennessee law, or other applicable law and is approved by the Chair.
5.
The Chair may amend the Plan on behalf of all Employers, including those
Employers who have adopted the Plan prior to a restatement or amendment of the
Plan, for changes in the Code, the regulations thereunder, Tennessee law, revenue
rulings, other statements published by the Internal Revenue Service ("IRS"),
including model, sample, or other required good faith amendments, and for other
reasons that are deemed at the Chair's sole discretion to be in the interest of the
Plan. These amendments shall be automatically applicable to all Employers.
6.
The Chair will maintain or will have maintained a record of the Employers and will
make reasonable and diligent efforts to ensure that Employers have received all
Plan amendments.
7.
The Employer shall abide by the terms of the Plan, including amendments to the
Plan and Trust made by the Chair, all investment, administrative, and other service
agreements of the Plan, and all applicable provisions of the Code, Tennessee law,
and other applicable law.
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8.
The Employer accepts the administrative services to be provided by the Tennessee
Treasury Department and any services provided by Plan vendors. The Employer
acknowledges that fees will be imposed with respect to the services provided and
that such fees may be deducted from the Participants' Accounts and/or charged to
the Employer.
9.
Subject to the provisions of Section 20.06 of the Plan, the Employer may terminate
its participation in the Plan, including but not limited to, its contribution
requirements pursuant to the Plan, if it takes the following actions:
a.
A resolution must be adopted by the Governing Authority of the Employer
terminating the Employer's participation in the Plan.
b.
The resolution must specify the proposed date when the participation will
end, which must be at least six calendar months after notice to the Chair and
the Employer's employees.
c.
The Chair shall (i) determine whether the resolution complies with the Plan,
and all applicable federal and state laws, (ii) determine an appropriate
effective date, and (iii) provide appropriate forms to terminate ongoing
participation. Distributions under the Plan of existing accounts to
Participants will be made in accordance with the Plan Document.
d.
Once the Chair determines the appropriate effective date, the Employer
shall immediately notify all its Employees participating in the Plan of the
termination and the effective date thereof.
e.
The Chair can, in the Chair's sole discretion, reduce the six month notice
and withdrawal period to a shorter period if the Employer so requests, but
in no event shall the period be less than three months.
10.
The Employer acknowledges that the Plan Document contains provisions for Plan
termination by the Trustees, subject to applicable Tennessee law.
11.
The Employer acknowledges that all assets held in connection with the Plan,
including all contributions to the Plan, all property and rights acquired or purchased
with such amounts and all income attributable to such amounts, shall be held in
trust for the exclusive benefit of Participants and their Beneficiaries under the Plan.
No part of the assets and income of the Plan shall be used for, or diverted to,
purposes other than for the exclusive benefit of Participants and their Beneficiaries
and for defraying reasonable expenses of the Plan. All amounts of compensation
deferred pursuant to the Plan, all property and rights acquired or purchased with
such amounts and all income attributable to such amounts, property or rights held
as part of the Plan, shall be transferred to the Trustees to be held, managed, invested
and distributed as part of the Trust Fund in accordance with the provisions of the
Plan and subject to the vesting provisions of the Plan. All contributions to the Plan
must be timely transferred by the Employer to the
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
Page 56 of 159
Trust Fund pursuant to and in the manner provided by the Chair. The Employer
acknowledges that if the Employer fails to remit the requisite contributions in a
timely manner, the Chair reserves the right, at the Chair's sole discretion, to
terminate the Employer's participation in the Plan. In such event, the Chair shall
notify the Employer of the effective termination date, and the Employer shall
immediately notify all its employees participating in the Plan of the termination and
the effective date thereof. Notwithstanding the foregoing, the Employer
acknowledges that it is the sole responsibility of the Employer to remit the requisite
reports and contributions to the Plan and that neither the State, the Chair, the
Trustees, its employees, or agents shall have any responsibility or liability for
ensuring or otherwise monitoring that this is done. All benefits under the Plan shall
be distributed solely from the Trust Fund pursuant to the Plan.
12.
The Employer agrees to offer and enroll only those persons, whether appointed,
elected, or under contract, wherein an employee-employer relationship is
established, providing service to the Employer for which compensation is paid by
the Employer.
13.
The Employer understands that IRS rules and Tennessee law limit participation in
the Plan to governmental entities and their respective employees. The Employer
will notify the Chair in writing within ten (10) calendar days if it ceases to be a
governmental entity under applicable federal or Tennessee law, and/or if it
discovers that it is transferring or having transferred employee deferrals and/or
employer contributions to the Plan on behalf of an individual who does not meet
the requirements in Paragraph 12 above.
14.
The Employer acknowledges that the Chair and other Trustees are the fiduciaries
of the Plan and have sole and exclusive authority to interpret the Plan and decide
all claims and appeals for Plan benefits. The Employer agrees to abide by the
Chair's decisions on all matters involving the Plan.
15.
This resolution and the Amended and Restated Participating Employer Agreement
shall be submitted to the Chair for approval. The Chair shall determine whether the
resolution and the Agreement comply with the Plan.
16.
The Governing Authority hereby acknowledges that it is responsible to assure that
this resolution and the Amended and Restated Participating Employer Agreement
are adopted and executed in accordance with the requirements of applicable law.
Adopted by the Governing Authority on
accordance with applicable law.
,
, in
By:
Signature
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
Page 57 of 159
Printed Name
Title
Attest:
Date:
[Governing Authority must assure that applicable law is followed in the adoption and execution
of this resolution.]
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Page 58 of 159
STATE OF TENNESSEE
DEFERRED COMPENSATION PLAN II - 401(k)
AMENDED AND RESTATED PARTICIPATING EMPLOYER AGREEMENT
A.
Name:
PARTICIPATING EMPLOYER INFORMATION
City of Gallatin
NOTE: A Participating Employer Agreement must be completed for each employer. For
example, if a city has separate legal entities for the city and a utility company – each would need
to complete their own Participating Employer Agreement in order to participate. However,
divisions of the same employer (e.g., finance, HR, departments, etc.) do not need to complete
and should not complete separate agreements.
(1)
GOVERNING AUTHORITY
Name:
City Council of the City of Gallatin
Address: 132 West Main St, Gallatin, TN 37066
Phone:
615-451-5963
Person Authorized to receive Official Notices from the Plan or Administrator:
Rachel Nichols
(2)
PARTICIPATING EMPLOYER TAX ID NUMBER:
(3)
DISCLOSURE OF DEFERRED COMPENSATION OR RETIREMENT PLAN(S)
[INCLUDING, IF APPLICABLE, PARTICIPATION IN THE TENNESSEE
CONSOLIDATED RETIREMENT SYSTEM (“TCRS”)]
62-0762210
This Participating Employer [ ] does or [ ] does not have an existing deferred compensation or
retirement plan. If the Participating Employer does have one or more deferred compensation plans
or retirement plans (including TCRS), the Governing Authority must provide in the space below the
plan name, name and telephone number of the provider, and such other information requested by the
Administrator.
TCRS - Hybrid Plan for State Employees and Teachers
State of Tennessee 401(k) Plan; State of Tennessee 457(b) Plan
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
Page 59 of 159
B.
TYPE OF ADOPTION AND EFFECTIVE DATE
NOTE: This Amended and Restated Participating Employer Agreement ("Agreement"), with the
accompanying Plan, is designed to comply with Internal Revenue Code ("Code") Section 401(a), as
applicable to a governmental qualified defined contribution plan. By adopting this Agreement, with
its accompanying Resolution, the Participating Employer is adopting a Plan Document intended to
comply with Code Sections 401(a) and 414(d).
This Agreement is for the following purpose: (Check and complete box 1 OR box 2 OR box 3.)
1.
[]
This is a new defined contribution plan adopted by the Participating Employer
for its Employees effective
,
(insert
effective date of this Agreement).
2.
[ ]
This is an amendment to be effective as of
,
, to
the current Agreement previously adopted by the Participating Employer,
which was originally effective
,
, as follows
(please specify type below):
3.
[ ]
a.
[ ]
This is an amendment to change one or more of the
Participating Employer’s contribution elections in the existing
Participating Employer Agreement.
b.
[ ]
Other (must specify elective provisions in this Agreement that
are being changed):
This is an amendment and restatement of the current defined contribution
plan of the Participating Employer, the effective date of which shall be
N_o_v _e m b _e r_ 1
(insert effective date of this Agreement).
, _2_02_6
This Agreement is intended to replace and serve as an amendment and
restatement of the Participating Employer's preexisting plan, which originally
became effective on _N_o_v_e_m_b_e_r_1
, _2 _0 _1 7 (insert original
effective date of preexisting plan) and amended effective _O_c_to_b_e_r_1
,
_2 _0 1_ 8 . The Participating Employer understands that it is the Participating
Employer's responsibility to ensure that the preexisting plan met all applicable
state and federal requirements.
C.
PLAN YEAR. Plan Year shall mean the calendar year.
D.
CUSTODY OF ASSETS. Code § 401(a) shall be satisfied by setting aside Plan assets for
the exclusive benefit of Participants and Beneficiaries, in a Trust pursuant to the provisions
of Article VIII of the Plan. The Trustees for the Plan are also the Trustees for the separate
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
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accounts for each participating employer.
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
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E.
ELIGIBLE EMPLOYEES.
1.
"Employee" shall mean, for purposes of making Elective Deferrals or Mandatory
Employee Salary Reduction Contributions, any person, whether appointed, elected or
under contract wherein an employee-employer relationship is established, providing
services to the Participating Employer for which Compensation is paid by the Participating
Employer. Any other individual who is a subcontractor, contractor, or employed by a
subcontractor or contractor, or is under any other similar arrangement wherein an employeremployee relationship is not established will not be treated as an Employee. An Employee
is immediately eligible to make Elective Deferrals under the Plan. An Employee is
required to make mandatory salary reduction contributions i f a n d as specified in
Section 2.e. or f., below.
An Employee's Entry Date, unless otherwise specified in Article IV of the Plan, shall be
for purposes of any Matching Contributions as described in Section N, any Non-Matching
Contributions as described in Section Q, and Mandatory Employee Salary Reduction
Contributions as described in Section II:
2.
a.
[ ]
the date the Employee satisfies the eligibility requirements specified in this
Section E for the relevant types of contributions
b.
[ ] the January 1 and July 1 following the date the Employee satisfies the eligibility
requirements specified in this Section E for the relevant type of contributions
c.
[ ] the first payroll following the date the Employee satisfies the eligibility
requirements specified in this Section E for the relevant type of contributions
d.
[ ] the applicable dates as set forth in Schedules 1 and 2 attached to this Agreement.
a.
"Employee" shall mean for purposes of Matching Contributions as described in
Section N of this Agreement: (Check and complete each box that applies. If no
Matching Contributions will be made, do not complete.)
i.
[ ]
any full-time employee, which is an employee who renders
more Hours of Service per week, as defined in Section H below
ii.
[ ]
any permanent part-time employee, which is an employee who is not a
full-time employee and who renders
or more Hours of Service
per week, as defined in Section H below
iii. [ ]
any seasonal, temporary or similar part-time employee
iv. [ ]
any elected or appointed official
or
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
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v. [ ]
any employee in the following class(es) of employees:
Any employee listed or otherwise described in Schedule 1
attached to this Agreement
who meets the definition in Section E.1 above.
b.
Each Employee will be eligible to participate in this Plan for purposes of receiving
Matching Contributions as described in Section N of this Agreement and in
accordance with the provisions of Article IV of the Plan, except the following: (Check
and complete each box that applies. If no Matching Contributions will be made, do
not complete.)
i.
[ ]
Employees who have not attained the age of
(not to exceed 21).
ii.
[ ]
Employees who have not completed
Years of Service during the
Vesting Computation Period as defined in Section X below.
iii.
[ ]
Employees who do not satisfy the following eligibility
requirements:
Any employee listed or otherwise described in Schedule 1
attached to this Agreement
c.
"Employee" shall mean for purposes of Non-Matching Contributions as described
in Section Q of this Agreement: (Check and complete each box that applies. If no
Non-Matching Contributions will be made, do not complete.)
i.
[ ]
any full-time employee, which is an employee who renders
or more Hours of Service per week, as defined in Section H below.
ii.
[ ]
any permanent part-time employee, which is an employee who is not a
full-time employee and who renders
or more Hours of
Service per week, as defined in Section H. below.
iii.
[ ]
any seasonal, temporary or similar part-time employee
iv.
[ ]
any elected or appointed official
v.
[ ]
any employee in the following class(es) of employees:
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vi. [ ]
any employee listed or otherwise described in Schedule attached
to this Agreement
who meets the definition in Section E.1 above.
d.
Each Employee will be eligible to participate in this Plan for purposes of receiving
Non-Matching Contributions as described in Section Q of this Agreement and in
accordance with the provisions of Article IV of the Plan, except the following: (Check
and complete each box that applies. If no Non-Matching Contributions will be
made, do not complete.)
i.
[ ]
Employees who have not attained the age of
21).
(not to exceed
ii.
[ ]
Employees who have not completed
Years of Service during
the Vesting Computation Period as defined in Section X below.
iii. [ ]
Employees who do not satisfy the following eligibility requirements:
Any employee listed or otherwise described in Schedule 2
attached to this Agreement.
e.
"Employee" shall mean for purposes of Mandatory Employee Salary Reduction
Contributions as described in Section II of this Agreement: (Check and
complete each box that applies. If no Mandatory Salary Reduction
Contributions will be made, do not complete.)
i.
[ ]
any full-time employee, which is an employee who renders
or
more Hours of Service per week, as defined in Section H below
ii. [ ]
any permanent part-time employee, which is an employee who is
not a full-time employee and who renders
or more Hours of
Service per week, as defined in Section H below
iii. [ ]
any seasonal, temporary or similar part-time employee
iv. [ ]
any elected or appointed official
v. [ ]
any employee in the following class(es) of employees:
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07-2025 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
Page 64 of 159
who meets the definition in Section E.1 above.
f.
F.
Each Employee will be eligible to participate in this Plan for purposes of
making Mandatory Employee Salary Reduction Contributions as described
in Section II of this Agreement and in accordance with the provisions of
Article IV of the Plan, except the following: (Check and complete each box
that applies. If no Mandatory Salary Reduction Contributions will be made,
do not complete.)
i.
[ ]
Employees who have not attained the age of
to exceed 21).
ii.
[ ]
Employees who do not satisfy the following eligibility
requirements:
(not
AUTOMATIC ENROLLMENT. (Check and complete box 1 OR box 2.) [NOTE: THIS
SECTION F ONLY APPLIES TO ELECTIVE DEFERRALS, NOT TO MANDATORY
EMPLOYEE SALARY REDUCTION CONTRIBUTIONS.]
1. [ ] The Participating Employer DOES NOT elect automatic enrollment.
2. [ ] The Participating Employer DOES elect automatic enrollment, which will be
effective on and after October 1, 2018
as follows:
a.
Employees covered under the automatic enrollment are: (If this Section F
(Automatic Enrollment) is elected, check one option below. Otherwise, do
not complete.)
i.
[ ]
All Employees.
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08-2017 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
Page 65 of 159
ii.
[ ]
All Employees who become Employees on or after the date
set forth in F.2. above and who do not have an affirmative
election in effect.
iii.
[ ]
All Employees who became Employees on or after the date
set forth in F.2. above and who meet the following criteria:
do not have an affirmative election in effect, work 30 or
more Hours of Service per week for the Employer and
join TCRS through the Participating Employer.
b.
The default percentage contributed to the Plan on behalf of the Participant
will be a deferral of 2% of the Participant's Compensation. The 2% default
percentage will be subject to a percentage annual increase thereafter if
provided for in the Plan Document. Any deferral percentage increase will
take effect annually on the first day of the Plan Year. Participants’ default
deferrals will remain at the same percentage for at least twelve (12) months
before their automatic deferral percentages will be increased automatically.
The automatic deferrals will be contributed on a pre-tax basis and will
continue until the Participant affirmatively elects otherwise.
An Employee who affirmatively declines coverage after the first automatic
enrollment contribution was made, may make an election to withdraw his
or her entire automatic enrollment contribution. This election must be
submitted no later than 90 days after the payroll date in which the first
automatic enrollment contribution is made on behalf of the Participant. The
amount of the distribution will be the value of the automatic enrollment
contributions plus or minus investment gains or losses as of the date the
distribution is processed. Automatic enrollment contributions made after
such date remain in the Plan and are subject to the Plan's regular distribution
rules. Further, an Employee who has made an election to withdraw who
leaves employment and is then rehired by the Participating Employer before
a 12-continuous-month absence may not make another election to withdraw
his or her automatic enrollment contribution. Any Employer Matching
Contributions attributable to the distribution of the automatic enrollment
contributions will be forfeited regardless of the vesting percentage in the
Matching Contributions. [NOTE: If HH.2, "FICA Replacement
("3121") Plan", is elected and
F.2 is elected, the Employee may not make an election to withdraw his
or her automatic enrollment contribution.]
c.
An Employee who leaves employment and is rehired by the Participating
Employer before a 12-continuous-month absence has occurred will be
treated as subject to the automatic contribution schedule. An Employee
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who leaves employment and is rehired by the Participating Employer after
a 12-continuous-month absence: (Check one option below.)
i.
[ ]
will be treated as a new Employee, or
ii.
[ ]
will not be treated as a new Employee
for purposes of determining the Employee's contribution rate in F.2.b
above.
G.
SERVICE WITH PREDECESSOR EMPLOYER. (If Vesting or Eligibility
requirements will apply to Matching Contributions as described in Section N of this
Agreement and/or Non-Matching Contributions as described in Section Q of this
Agreement, check and complete box 1 OR box 2 OR box 3.) "Predecessor employer"
means a governmental employer that served the same functions as the current employer
or has employees whose jobs were merged into the current employer.
1.
[ ]
This section is N/A because there are no predecessor employers.
2.
[ ]
Service with any predecessor employers will not be counted for any purposes
under the Plan.
3.
[ ]
Service with (insert name of predecessor employer(s)):
will be counted under the Plan for eligibility and vesting.
H.
HOURS OF SERVICE. Hours of Service shall be determined on the actual hours for
which an Employee is paid or entitled to payment.
I.
YEAR OF SERVICE FOR ELIGIBILITY AND VESTING. If Eligibility or Vesting
requirements will apply to Matching Contributions as described in Section N of this
Agreement and/or Non-Matching Contributions as described in Section Q of this
Agreement, Year of Service shall mean the 12-consecutive-month period beginning on the
Employee’s Employment Commencement Date and each anniversary thereof.
Years of Service for Vesting shall include any Years of Service with a participating
employer.
J.
COMPENSATION DEFINITION. Compensation shall mean Code § 415
compensation as defined in Section 2.06 of the Plan.
K.
COMPENSATION COMPUTATION PERIOD. Compensation shall be determined
on the basis of the calendar year.
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L.
FIRST YEAR COMPENSATION. If Matching or Non-Matching Contributions will be
made, for purposes of determining the Compensation on the basis of which such
contributions will be allocated for a Participant’s first year of participation, the
Participant’s Compensation shall be the Participant's Compensation for the period
commencing as of the first day the Employee became a Participant.
M.
EMPLOYMENT COMMENCEMENT DATE. An Employee's Employment
Commencement Date means the Employee's date of hire or rehire, as applicable, with
respect to which an Employee is first credited with an Hour of Service.
N.
MATCHING CONTRIBUTIONS. (Complete 1 and 2 below.)
1. Matching Contributions on Elective Deferrals. (Check and complete box a OR
box b OR box c OR box d.) The Participating Employer shall:
a. [ ]
NOT make Matching Contributions on Elective Deferrals.
b. [ ]
match
% of Participant elective deferrals of up to
Compensation.
c. [ ]
match
d. [ ]
match the percentage of Participant elective deferrals that the Employer
determines in its discretion for the respective Plan Year.
e. [ ]
make matching contributions in the manner outlined below:
% of the first $
% of
of Participant elective deferrals.
match an amount pursuant to Schedule 1 attached to this Agreement
which is referenced in Section E.2.a above.
If the Participating Employer elects Automatic Enrollment under Section F.2., Matching
Contributions related to the distributed permissible withdrawal election will be placed in a
forfeiture account and used in the manner provided in Section V below. Matching
Contributions will not be made if a permissible withdrawal is taken before the date the
Matching Contribution is allocated.
2. Matching Contributions on Mandatory Salary Reduction Contributions under
Section II of this Agreement. (Check and complete box a OR box b OR box c OR
box d.) The Participating Employer shall:
a. [ ]
NOT make Matching Contributions on Mandatory Salary Reduction
Contributions.
b. [ ]
match
% of Mandatory Salary Reduction Contributions for the
Participant up to
% of Compensation.
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c. [ ]
match
% of the first $
of Mandatory Salary Reduction
Contributions for the Participant.
d. [ ]
match the percentage of Mandatory Salary Reduction Contributions for
the Participant that the Employer determines in its discretion for the
respective Plan Year.
e. [ ]
make matching contributions in the manner outlined below:
O.
ALLOCATION OF MATCHING CONTRIBUTIONS. If Matching Contributions will
be made, allocations will be made to each Participant who satisfies the applicable
requirements of Section E of this Agreement.
P.
VESTING SCHEDULE – MATCHING CONTRIBUTIONS. (If Matching
Contributions will be made, check box 1 OR box 2 OR box 3. Otherwise, do not
complete.) The vested interest of each Participant in his or her Matching Contribution
Account shall be determined on the basis of the following schedule:
1.
[ ]
100% vesting immediately.
2.
[ ]
100% vesting after 3 Years of Service.
3.
[ ]
20% after one Year of Service.
40% after two Years of Service.
60% after three Years of Service.
80% after four Years of Service.
100% after five Years of Service.
4.
[ ]
The vesting schedule outlined below:
Pursuant to the vesting schedule in Schedule 1 attached to this
Agreement.
Q.
NON-MATCHING CONTRIBUTIONS. (If non-matching contributions will be made,
check box 1 OR box 2.)
1.
[ ]
The Participating Employer shall NOT make Non-Matching Contributions.
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2.
[ ]
The Participating Employer shall contribute: (Check and complete one box.)
a.
[ ]
an amount fixed by appropriate action of the Employer.
b.
[ ]
% of Compensation of Participants for the Plan Year.
c.
[ ]
$
d.
[ ]
an amount pursuant to Schedule 2 attached to this Agreement and
which is referenced in Section E.2.c above.
e.
[ ]
a contribution matching the Participant’s contribution to the
Employer’s § 457(b) plan as follows: (Specify rate of match and
time of allocation, e.g., payroll by payroll, monthly, last day of Plan
Year.)
per Participant.
R.
ALLOCATION OF NON-MATCHING CONTRIBUTIONS.
If Non-Matching
Contributions will be made, allocations will be made to each Participant who satisfies the
requirements of Section E.2.c and E.2.d of this Agreement.
S.
VESTING SCHEDULE – NON-MATCHING CONTRIBUTIONS. (If NonMatching Contributions will be made, check box 1 OR box 2 OR box 3. Otherwise, do
not complete.) The vested interest of each Participant in his or her Non-Matching
Contribution Account shall be determined on the basis of the following schedule:
1.
[ ]
100% vesting immediately.
2.
[ ]
100% vesting after 3 Years of Service.
3.
[ ]
20% after one Year of Service.
40% after two Years of Service.
60% after three Years of Service.
80% after four Years of Service.
100% after five Years of Service.
4.
[ ]
The vesting schedule outlined below:
Pursuant to the vesting schedule in Schedule 2 attached to this
Agreement.
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T.
ROTH CONTRIBUTIONS. Participant Roth Contributions SHALL BE allowed.
U.
AFTER-TAX CONTRIBUTIONS. Participant After-tax Contributions SHALL NOT
BE allowed.
V.
FORFEITURES. (If Non-Matching or Matching Contributions will be made, check
box 1 OR box 2. Otherwise, do not complete.)
1.
[ ]
N/A because all contributions are 100% vested immediately.
2.
[ ]
Forfeitures will be used first to reduce the Employer’s Matching Contributions (if
any), then to reduce the Non-Matching Contributions (if any), and then to offset
Plan expenses.
W.
RETIREMENT AGES AND DISABILITY DEFINITION.
1.
Normal Retirement Age shall mean age 60.
2.
Early Retirement shall mean age 59 ½.
3.
Disability shall mean a determination of disability by the Social Security Administration
or, if the Participant is a member of the Tennessee Consolidated Retirement System, a
determination of disability by the Tennessee Consolidated Retirement System.
X.
VESTING COMPUTATION PERIOD. A Participant’s Years of Service shall be
computed by reference to the 12-consecutive-month period beginning on the Employee’s
Employment Commencement Date and each anniversary thereof.
Y.
ROLLOVERS. Rollovers from eligible Code § 457(b) plans, qualified plans under Code
§§ 401(a), 403(a) and 403(b), Individual Retirement Accounts and Annuities described in
Code §§ 408(a) and (b), and eligible rollover contributions of designated Roth
contributions made from an applicable retirement plan described in Code §
402A(e)(1) SHALL BE allowed.
Z.
TRANSFERS. Transfers from plans qualified under Code § 401(a) SHALL BE allowed.
AA.
HARDSHIP WITHDRAWALS. The Administrator SHALL allow hardship withdrawals
in accordance with Section 10.04 of the Plan. If Section HH (FICA Replacement Plan) is
elected, hardship distributions are not permitted.
BB.
PARTICIPANT LOANS. The Administrator SHALL direct the Trustee to make
Participant loans in accordance with Article XIII of the Plan. Loans payments must be
made by payroll deduction. If a Participant severs employment with the Participating
Employer and is immediately hired by another Participating Employer, the loan will be
carried forward and any missed loan repayment caused by a change in payroll processing
can be made up by personal check in a single lump payment. If a Participant severs
employment and is not hired by another Participating Employer, loan repayments may
continue to be made if the Participant keeps the Participant’s account balance in the Plan.
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Repayments may be made by cashier’s check, bank money order, by setting up an ACH
payment with the Plan, or through other means specified in the loan policy adopted by the
Administrator of the Plan. If Section HH (FICA Replacement Plan) is elected, loans are
not permitted.
CC.
QUALIFIED DOMESTIC RELATIONS ORDERS. The Plan shall accept qualified
domestic relations orders as provided in Section 15.02 of the Plan.
DD.
PAYMENT OPTIONS. The forms of payment that will be allowed under the Plan, to the
extent consistent with the limitations of Code § 401(a)(9) and proposed or final Treasury
regulations thereunder, include a single lump-sum payment; installment payments for a
period of years; partial lump-sum payment of a designated amount, with the balance
payable in installment payments for a period of years; annuity payments (payable on a
monthly, quarterly, or annual basis) for the lifetime of the Participant or for the lifetimes
of the Participant and Beneficiary; and such other forms of installment payments as may
be approved by the Administrator, which is not inconsistent with the Plan.
EE.
DEEMED TRADITIONAL IRA. The deemed traditional IRA provisions of Article XVI
of the Plan SHALL NOT apply.
FF.
DEEMED ROTH IRA. The deemed Roth IRA provisions of Article XVII of the Plan
SHALL NOT apply.
GG.
DISTRIBUTIONS. A Participant may request distributions as follows:
1.
A Participant may request a distribution at any time upon Severance from Employment.
"Severance from Employment" means the complete severance of the employer/employee
relationship with any and all employers participating in the Plan, including retirement or
death. Thus, a Severance from Employment would not occur if a Participant transfers
employment (i) from one local government that participates in the Plan to another local
government that participates in the Plan, or (ii) from the State to a local government that
participates in the Plan, or (iii) from a local government that participates in the Plan to the
State.
2.
A Participant may request a distribution prior to Severance of Employment after reaching
age 59½ or, if earlier, upon death. A Participant may also request a distribution prior to
Severance of Employment upon incurring a hardship; however, the distribution will be
limited to the Participant’s Elective Deferral Account and transfer Elective Deferral
Account, if any.
3.
A Participant may request a distribution from a Rollover Contribution Account at any time.
4.
If Section HH (FICA Replacement Plan) is elected, in-service distributions for hardship,
loans, and attainment of age 59½ are not permitted.
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5.
Distributions taken before the Participant reaches age 59½ may be subject to a federal
early withdrawal tax.
HH.
FICA REPLACEMENT PLAN ("3121" PLAN). (Check box 1 OR box 2.) This
Agreement as adopted:
1.
[ ]
IS NOT (if checked continue to II below), or
2.
[ ]
IS
intended to provide FICA replacement benefits pursuant to regulations under Code
Section 3121(b)(7)(F).
a.
Eligible Employee means: (If this Section HH (FICA Replacement Plan) is
elected, check each box that applies. Otherwise, do not complete):
i.
[ ]
any full-time employee, which is an employee who renders
or more Hours of Service per week, as defined in Section H above,
ii.
[ ]
any part-time employee, which is an employee who is not a full time
employee and who renders
or more Hours of Service per
week, as defined in Section H above.
iii. [ ]
b.
Any employee who is not covered by Social Security.
Contributions: (If this Section HH (FICA Replacement Plan) is elected, check
and complete each box that applies. Otherwise, do not complete):
i.
[ ]
The Employer shall make an annual contribution to each
Participant's account equal to
percent of such Participant's
Compensation.
ii.
[ ]
Each Participant is required to make an annual contribution of
percent of Compensation.
(NOTE: The total percentage of b.i and b.ii must equal at least 7.5%.)
In the event that this Plan is a retirement system providing FICA replacement retirement benefits
as described above, all references in the Plan Document to in-service distributions for hardship
withdrawals, loans, and age 59½ shall be null and void. In addition, any part-time employee
included under HH.2.a. shall be fully vested at all times. In the event F.2 "Automatic Enrollment"
is selected, a Participant may not change his or her deferral election to an amount less than the
Participant required annual contribution, if any, in HH.2.b above.
II.
MANDATORY SALARY REDUCTION CONTRIBUTIONS. (Check box 1 OR box
2.) This Agreement as adopted:
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1.
[ ] does not provide for Mandatory Salary Reduction Contributions. (If checked continue
to JJ below.)
2.
[ ] provides "Mandatory Salary Reduction Contributions" to be paid by the Employer
through a reduction of the Participant's salary for services rendered, in accordance
with Code § 414(h). These contributions are required as a condition of
employment. Mandatory Salary Reduction Contributions are treated as Employer
Contributions for federal income tax purposes, but are considered "wages" for
purposes of FICA and FUTA. Such contributions shall be made as of each payroll
period and allocated to the Mandatory Employee Contribution Account of the
Participant on whose behalf they were made and shall be 100% vested at all
times.
By the adoption of this Agreement, the Employer specifies that the mandatory
employee salary reduction contributions, although designated as employee
contributions, are being paid via salary reduction by the Employer as provided
in Code § 414(h)(2) and Revenue Ruling 2006-43 or subsequent guidance.
For this purpose, the adoption of this Agreement constitutes formal action to
provide that the contributions on behalf of a specific class of Employees as defined
in Section E, although designated as employee contributions, will be paid by the
employing unit in lieu of employee contributions.
a.
The Participant shall make Mandatory Salary Reduction Contributions to the Plan
equal to
% (must be a fixed percentage and expressed only in whole
and tenths of a percent) of the Participant’s Compensation.
The contribution percentage above may be revised no more frequently than
annually by the Employer, the new rate to become effective on the January 1
following the execution of an amendment to this Agreement. An amendment that
changes the contribution percentage, at the Employer’s election: (Complete box i
or box ii below):
b.
i.
[ ]
shall apply only to Employees who become Participants on or
after the effective date;
ii.
[ ]
shall apply to all Employees.
Mandatory Salary Reduction Contributions: (Complete box i or ii below):
i.
[ ]
are
ii.
[ ]
are not
counted as Compensation for all Contribution purposes. However, Mandatory
Salary Reduction Contributions are counted as for determining Annual Additions
under Plan Section 6.06.
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JJ.
ADMINISTRATIVE INFORMATION.
The Participating Employer further understands and acknowledges that:
This Agreement has not been approved by the Internal Revenue Service. Obtaining such
approval, if desired by the Employer, is solely the responsibility of the Employer.
The Chair of the Tennessee Consolidated Retirement System ("Chair") and the
Participating Employers are not responsible for providing tax or legal advice to
Participants.
The Participating Employer has consulted, to the extent necessary, with its own legal and
tax advisors.
All capitalized terms which are used herein but not defined herein shall have the
meanings set forth in the Plan Document.
The Participating Employer will electronically remit in a timely manner, all employee
and employer contributions to the Plan in a manner acceptable with the Plan's Third Party
Administrator. The Employer's payroll administrator is responsible for reconciliation of
all contributions to the Plan and shall provide the Plan Administrator with required
contribution reconciliation reports. Each Employer is required to use the Plan Service
Center to administer their employee contributions, indicative data, and enrollment
information. If the Participating Employer fails to remit the requisite contributions in a
timely manner, the Chair reserves the right, at the Chair's sole discretion, to terminate the
Employer's participation in the Plan. In such event, the Chair shall notify the Employer
of the effective termination date, and the Employer shall immediately notify all its
Employees participating in the Plan of the termination and the effective date thereof.
Notwithstanding the foregoing, the Employer acknowledges that it is the sole
responsibility of the Employer to remit the requisite reports and contributions to the Plan
and that neither the State, the Chair, the Trustees, its employees or agents shall have any
responsibility or liability for ensuring or otherwise monitoring that this is done.
Participating Employers are required to use the investment options made available under
the Plan. From time to time those investment options may be changed. If an investment
option is eliminated, the Administrator may automatically reinvest the money in the
eliminated investment option into a new investment option. After any appropriate blackout period, the affected Participants may re-direct money in the new investment option to
any other available investment option. The Participants shall have no right to require the
Administrator to select or retain any investment option. Any change with respect to
investment options made by the Plan (on the Plan level) or a Participant (on the
individual level), however, shall be subject to the terms and conditions (including any
rules or procedural requirements) of the affected investment options.
This Agreement is duly executed on behalf of the Participating Employer by the undersigned
authorized signatories.
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PARTICIPATING EMPLOYER’S AUTHORIZED SIGNATORIES:
By:
By:
Title:
Title:
Date:
Date:
ACCEPTANCE OF PARTICIPATING EMPLOYER'S PARTICIPATION IN THE
STATE OF TENNESSEE DEFERRED COMPENSATION PLAN II BY THE
TREASURER, STATE OF TENNESSEE, CHAIR OF THE TENNESSEE
CONSOLIDATED RETIREMENT SYSTEM.
By:
David H. Lillard, Jr.
Title: Treasurer, State of Tennessee, Chair of the Tennessee Consolidated Retirement System
Date:
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SCHEDULE 1
STATE OF TENNESSEE
DEFERRED COMPENSATION PLAN II - 401(k)
PARTICIPATING EMPLOYER AGREEMENT
Participating Employer Name:
City of Gallatin
Eligibility Requirements
Matching Contribution Amount
Vesting Schedule
(1) Participants who were
Employees of the Employer
prior to October 1, 2018 who
are not eligible or elect not to
join TCRS through the
Participating Employer and (i)
who are at least 21 years of
age and (ii) who have
achieved 1,000 hours of
continuous work for the
Employer in a 12-month
period; or
Dollar-for-dollar employer match
of Participants' elective deferrals
into Participants' 401(k) accounts
of up to 4% of Participants'
Compensation commencing on
the first day of the first calendar
quarter after the date the
Employee satisfies the eligibility
requirements
20% after two Year of Service
40% after three Years of Service
60% after four Years of Service
80% after five Years of Service
100% after six Years of Service
(2) Participants who become
Employees of the Employer
on or after October 1, 2018
who are not eligible to join
TCRS through the
Participating Employer and (i)
who are at least 21 years of
age and (ii) who have
achieved 1,000 hours of
continuous work for the
Employer in a 12-month
period.
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SCHEDULE2
STATE OF TENNESSEE
DEFERRED COMPENSATION PLAN II - 401(k)
PARTICIPATING EMPLOYER AGREEMENT
Participating Employer Name:
Eligibility Requirements
(1) Participants who were
Employees of the Employer
prior to October 1, 2018 who
are not eligible or elect not to
join TCRS through the
Participating Employer and (i)
who are at least 21 years of
age and (ii) who have
achieved 1,000 hours of
continuous work for the
Employer in a 12-month
period; or
(2) Participants who become
Employees of the Employer
on or after October 1, 2018
who are not eligible to join
TCRS through the
Participating Employer and (i)
who are at least 21 years of
age and (ii) who have
achieved 1,000 hours of
continuous work for the
Employer in a 12-month
period; or
(3) Participants who were
Employees of the Employer
prior to October 1, 2018 who
work 30 or more hours per
week for the Employer and
who elect to join TCRS
through the Participating
City of Gallatin
Non-Matching Contribution Amount
Vesting Schedule
5% of Participants' Compensation,
commencing on the first day of the
first calendar quarter after the date
the Employee satisfies the
eligibility requirements
20% after two Year of Service
40% after three Years of Service
60% after four Years of Service
80% after five Years of Service
100% after six Years of Service
5% of Participants' Compensation
commencing on the first day of the
first calendar quarter after the date
the Employee satisfies the
eligibility requirements
20% after two Year of Service
40% after three Years of Service
60% after four Years of Service
80% after five Years of Service
100% after six Years of Service
100% vested immediately
5% of Participants' Compensation
commencing on the date the
Employee satisfies the eligibility
requirements
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08-2017 State of Tennessee Deferred Compensation Plan II for Participating Governmental Employers
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Employer; or
(4) Participants who become
Employees of the Employer
on or after October 1, 2018
who work 30 or more hours
per week for the Employer
and who join TCRS through
the Participating Employer; or
(5) The following Participants
who are Part-Time Employees
of the Employer who were
erroneously enrolled in TCRS:
Emmitt Adcock
100% vested immediately
5% of Participants' Compensation
commencing on the date the
Employee satisfies the eligibility
requirements
A one-time amount fixed by
appropriate action of the Employer
in calendar year 2026
100% vested immediately
Teresa Bravo
Jill Cook
Tricia Owens
Tetrienne Hayles
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CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Finance
AGENDA # 8
______________________________________________________________________________
SUBJECT:
A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $10,250,000 IN
AGGREGATE PRINCIPAL AMOUNT OF ELECTRIC SYSTEM REVENUE BONDS, SERIES
2027
SUMMARY:
A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $10,250,000 IN
AGGREGATE PRINCIPAL AMOUNT OF ELECTRIC SYSTEM REVENUE BONDS, SERIES
2027 OF THE CITY OF GALLATIN, TENNESSEE; MAKING PROVISION FOR THE
ISSUANCE, SALE AND PAYMENT OF SAID BONDS; ESTABLISHING THE TERMS
THEREOF AND THE DISPOSITION OF PROCEEDS THEREFROM; PROVIDING FOR THE
COLLECTION AND DISPOSITION OF REVENUES FROM THE ELECTRICAL POWER
DISTRIBUTION SYSTEM OF THE MUNICIPALITY; AND MAKING PROVISION FOR THE
OPERATION OF SAID SYSTEM
RECOMMENDATION:
Approval
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 80 of 159
RESOLUTION NO. R26Ø9-91
A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED
$10,250,000 IN AGGREGATE PRINCIPAL AMOUNT OF ELECTRIC SYSTEM
REVENUE BONDS, SERIES 2027 OF THE CITY OF GALLATIN, TENNESSEE;
MAKING PROVISION FOR THE ISSUANCE, SALE AND PAYMENT OF SAID
BONDS; ESTABLISHING THE TERMS THEREOF AND THE DISPOSITION OF
PROCEEDS THEREFROM; PROVIDING FOR THE COLLECTION AND
DISPOSITION OF REVENUES FROM THE ELECTRICAL POWER DISTRIBUTION
SYSTEM OF THE MUNICIPALITY; AND MAKING PROVISION FOR THE
OPERATION OF SAID SYSTEM.
WHEREAS, the City of Gallatin, Tennessee (the "Municipality") owns and operates, through the
Gallatin Department of Electricity (the "Board"), an electrical power transmission and distribution system
(the "System");
WHEREAS, the Board has recommended that the Municipality issue electric system revenue bonds
and use the proceeds to (i) finance improvements and extensions to the System as more fully described
herein (the "Project"), (ii) fund a debt service reserve fund, if necessary, and (iii) pay the costs of issuing
the bonds; and the City Council of the Municipality believes it to be necessary and advisable and in the
public interest to do so; and
WHEREAS, the Municipality wishes to issue the proposed bonds as a series of "Parity Bonds"
under the resolution of the City Council of the Municipality adopted on September 17, 2024 (the "Master
Resolution") on a parity and equality of lien with the Municipality's remaining outstanding $11,100,000
Electric System Revenue Bonds, Series 2024, dated December 13, 2024 (the "Outstanding Parity Lien
Obligations"); and
WHEREAS, it is the intention of the City Council of the Municipality to adopt this resolution for
the purpose of authorizing not to exceed $10,250,000 in aggregate principal amount of electric system
revenue bonds for the purposes described above; establishing the terms of the bonds; and providing for the
issuance, sale and payment of said bonds, the disposition of proceeds therefrom, and the collection of
revenues from the System and the application thereof to the payment of principal of, premium, if any, and
interest on said bonds;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gallatin, Tennessee,
as follows:
ARTICLE I.
DEFINITIONS
Capitalized terms not defined below shall have the meanings ascribed by the Master resolution.
The following terms shall have the following meanings in this resolution unless the text expressly or by
necessary implication requires otherwise:
a) "Bonds" means the Series 2027 Bonds and any Parity Bonds.
b) "Book-Entry Form" or "Book-Entry System" means a form or system, as applicable, under
which physical bond certificates in fully registered form are issued to a Depository, or to its
nominee as registered owner, with the certificate of bonds being held by and "immobilized" in the
custody of such Depository, and under which records maintained by persons, other than the
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Municipality, the Board or the Registration Agent, constitute the written record that identifies, and
records the transfer of, the beneficial "book-entry" interests in those bonds.
c) "Depository" means any securities depository that is a clearing agency under federal laws
operating and maintaining, with its participants or otherwise, a Book-Entry System, including, but
not limited to, DTC.
d) "DTC" means the Depository Trust Company, a limited purpose company organized under
the laws of the State of New York, and its successors and assigns.
e) "DTC Participant(s)" means securities brokers and dealers, banks, trust companies and
clearing corporations that have access to the DTC System.
f) "Master Resolution" shall have the meaning ascribed in the preamble.
g) "Outstanding Parity Lien Obligations" shall have the meaning ascribed in the preamble.
h) "Project" means extensions and improvements to the System, the acquisition of all property
real or personal appurtenant thereto, and the payment of legal, fiscal, engineering, architectural and
administrative fees in connection therewith.
i) "Registration Agent" means the registration and paying agent to be determined by the
Mayor, as registration and paying agent for the Bonds, or any successor designated by the
Governing Body.
j) "Reserve Fund Requirement" means with respect to the Series 2027 Bonds authorized
herein, the amount, if any, established by the Mayor of the Municipality and the Chairman of the
Board pursuant to Article VII hereof.
k) "Resolution" means the Master Resolution, as heretofore supplemented and amended and
as supplemented by this resolution.
l) "Series 2027 Bonds" means the electric system revenue bonds authorized to be issued by
this resolution.
m) "Underwriter" means the underwriter for the Series 2027 Bonds selected by the Mayor or
the Chairman of the Board in the manner required by Article VII hereof.
ARTICLE II.
AUTHORIZATION AND TERMS OF THE SERIES 2027 BONDS
2.1
Purpose and Authorization. For the purpose of providing funds to (i) finance the cost of
the Project, (ii) fund the Reserve Fund, if necessary, and (iii) pay costs incident to the issuance and sale of
the Series 2027 Bonds, the Governing Body hereby authorizes the issuance of electric system revenue bonds
of the Municipality. The Series 2027 Bonds authorized by this resolution are issued pursuant to the Act,
other applicable provisions of law, and this resolution. The Act authorizes the Municipality to issue its
revenue bonds for the purpose of financing the capital costs of electric plant improvements and to pledge
its electric plant revenues to the payment of such bonds.
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2.2
General Terms.
(a)
The Series 2027 Bonds shall be issued in an aggregate principal amount not to
exceed $10,250,000. The Series 2027 Bonds may be issued in one or more series.
(b)
The Series 2027 Bonds shall be known as "Electric System Revenue Bonds, Series
(c)
The Series 2027 Bonds shall be dated their delivery date.
2027".
(d)
The Series 2027 Bonds shall be issued in fully registered, book-entry form, without
coupons, in $5,000 denominations or integral multiples thereof as shall be requested by the Underwriter.
(e)
The Series 2027 Bonds shall bear interest payable semi-annually on January 1 and
July 1 of each year the Series 2027 Bonds are outstanding, commencing July 1, 2027, at an aggregate true
interest rate not to exceed 6% per annum.
(f)
The Series 2027 Bonds shall mature on each January 1, commencing no earlier
than January 1, 2028 and ending no later than January 1, 2047, in such amounts as shall be established by
the Mayor of the Municipality and the Chairman of the Board pursuant to Article VII hereof.
2.3
Registration. The Mayor is authorized to appoint the Registration Agent. The Municipality
hereby authorizes and directs the Registration Agent to maintain Series 2027 Bond registration records with
respect to the Series 2027 Bonds, to authenticate and deliver the Series 2027 Bonds as provided herein,
either at original issuance or upon transfer, to effect transfers of the Series 2027 Bonds, to give all notices
of redemption as required herein, to make all payments of principal and interest with respect to the Series
2027 Bonds as provided herein, to cancel and destroy Series 2027 Bonds which have been paid at maturity
or upon earlier redemption or submitted for exchange or transfer, to furnish the Municipality at least
annually a certificate of destruction with respect to Series 2027 Bonds canceled and destroyed, and to
furnish the Municipality at least annually an audit confirmation of Series 2027 Bonds paid, Series 2027
Bonds outstanding and payments made with respect to interest on the Series 2027 Bonds. The Mayor of
the Municipality is hereby authorized to execute and the Recorder is hereby authorized to attest such written
agreement between the Municipality and the Registration Agent as they shall deem necessary and proper
with respect to the obligations, duties and rights of the Registration Agent. The payment of all reasonable
fees and expenses of the Registration Agent for the discharge of its duties and obligations hereunder or
under any such agreement is hereby authorized and directed.
2.4
Payment. The Series 2027 Bonds shall be payable, both principal and interest, in lawful
money of the United States of America. The Registration Agent shall make all interest payments with
respect to the Series 2027 Bonds by check or draft on each interest payment date directly to the registered
owners as shown on the Series 2027 Bond registration records maintained by the Registration Agent as of
the close of business on the fifteenth day of the month next preceding the interest payment date (the
"Regular Record Date") by depositing said payment in the United States mail, postage prepaid, addressed
to such owners at their addresses shown on said Series 2027 Bond registration records, without, except for
final payment, the presentation or surrender of such registered Series 2027 Bonds, and all such payments
shall discharge the obligations of the Municipality in respect of such Series 2027 Bonds to the extent of the
payments so made. Payment of principal of and premium, if any, on the Series 2027 Bonds shall be made
upon presentation and surrender of such Series 2027 Bonds to the Registration Agent as the same shall
become due and payable. All rates of interest specified herein shall be computed on the basis of a 360 day
year comprised of twelve months of 30 days each. If requested by any registered owner (including DTC)
of at least $1,000,000 in aggregate principal amount of the Series 2027 Bonds, payment of interest on such
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Series 2027 Bonds shall be paid by wire transfer to a bank within the continental United States or deposited
to a designated account if such account is maintained with the Registration Agent and written notice of any
such election and designated account is given to the Registration Agent prior to the record date.
2.5
Defaulted Interest. Any interest on any Series 2027 Bond that is payable but is not
punctually paid or duly provided for on any interest payment date (hereinafter "Defaulted Interest") shall
forthwith cease to be payable to the registered owner on the relevant Regular Record Date; and, in lieu
thereof, such Defaulted Interest shall be paid by the Municipality to the persons in whose names the Series
2027 Bonds are registered at the close of business on a date (the "Special Record Date") for the payment of
such Defaulted Interest, which shall be fixed in the following manner: the Municipality shall notify the
Registration Agent in writing of the amount of Defaulted Interest proposed to be paid on each Series 2027
Bond and the date of the proposed payment, and at the same time the Municipality shall deposit with the
Registration Agent an amount of money equal to the aggregate amount proposed to be paid in respect of
such Defaulted Interest or shall make arrangements satisfactory to the Registration Agent for such deposit
prior to the date of the proposed payment, such money when deposited to be held in trust for the benefit of
the persons entitled to such Defaulted Interest as in this Section provided. Thereupon, not less than ten
days after the receipt by the Registration Agent of the notice of the proposed payment, the Registration
Agent shall fix a Special Record Date for the payment of such Defaulted Interest which Date shall be not
more than 15 nor less than ten days prior to the date of the proposed payment to the registered owners. The
Registration Agent shall promptly notify the Municipality of such Special Record Date and, in the name
and at the expense of the Municipality, not less than ten days prior to such Special Record Date, shall cause
notice of the proposed payment of such Defaulted Interest and the Special Record Date therefor to be
mailed, first class postage prepaid, to each registered owner at the address thereof as it appears in the Series
2027 Bond registration records maintained by the Registration Agent as of the date of such notice. Nothing
contained in this Section or in the Series 2027 Bonds shall impair any statutory or other rights in law or in
equity of any registered owner arising as a result of the failure of the Municipality to punctually pay or duly
provide for the payment of principal of, premium, if any, and interest on the Series 2027 Bonds when due.
2.6
Transfer. The Series 2027 Bonds are transferable only by presentation to the Registration
Agent by the registered owner, or his legal representative duly authorized in writing, of the registered Series
2027 Bond(s) to be transferred with the form of assignment on the reverse side thereof completed in full
and signed with the name of the registered owner as it appears upon the face of the Series 2027 Bond(s)
accompanied by appropriate documentation necessary to prove the legal capacity of any legal representative
of the registered owner. Upon receipt of the Series 2027 Bond(s) in such form and with such
documentation, if any, the Registration Agent shall issue a new Series 2027 Bond or the Series 2027 Bond
to the assignee(s) in $5,000 denominations, or integral multiples thereof, as requested by the registered
owner requesting transfer. The Registration Agent shall not be required to transfer or exchange any Series
2027 Bond during the period commencing on a Regular or Special Record Date and ending on the
corresponding interest payment date of such Series 2027 Bond, nor to transfer or exchange any Series 2027
Bond after the publication of notice calling such Series 2027 Bond for redemption has been made, nor to
transfer or exchange any Series 2027 Bond during the period following the receipt of instructions from the
Municipality to call such Series 2027 Bond for redemption; provided, the Registration Agent, at its option,
may make transfers after any of said dates. The person in whose name any Series 2027 Bond shall be
registered shall be deemed and regarded as the absolute owner thereof for all purposes and neither the
Municipality nor the Registration Agent shall be affected by any notice to the contrary whether or not any
payments due on the Series 2027 Bonds shall be overdue. The Series 2027 Bonds, upon surrender to the
Registration Agent, may, at the option of the registered owner, be exchanged for an equal aggregate
principal amount of the Series 2027 Bonds of the same maturity in any authorized denomination or
denominations. No charge shall be made to any registered owner for the privilege of transferring or
exchanging any Series 2027 Bond, provided that any transfer tax relating to such transaction shall be paid
by the registered owner requesting transfer.
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2.7
Execution. The Series 2027 Bonds shall be executed in such manner as may be prescribed
by applicable law, in the name, and on behalf, of the Municipality with the manual or facsimile signature
of the Mayor and attested by the manual or facsimile signature of the City Recorder.
2.8
Book-Entry Provisions. Notwithstanding anything contained herein to the contrary, the
Series 2027 Bonds shall be registered in the name of Cede & Co., as nominee of DTC, which will act as
securities depository for the Bonds. References in this Section to a Series 2027 Bond or the Series 2027
Bonds shall be construed to mean the Series 2027 Bond or the Series 2027 Bonds that are held under the
Book-Entry System. One Series 2027 Bond for each maturity shall be issued to DTC and immobilized in
its custody. A Book-Entry System shall be employed, evidencing ownership of the Series 2027 Bonds in
authorized denominations, with transfers of beneficial ownership effected on the records of DTC and the
DTC Participants pursuant to rules and procedures established by DTC.
Each DTC Participant shall be credited in the records of DTC with the amount of such DTC
Participant's interest in the Series 2027 Bonds. Beneficial ownership interests in the Series 2027 Bonds
may be purchased by or through DTC Participants. The holders of these beneficial ownership interests are
hereinafter referred to as the "Beneficial Owners." The Beneficial Owners shall not receive the Series 2027
Bonds representing their beneficial ownership interests. The ownership interests of each Beneficial Owner
shall be recorded through the records of the DTC Participant from which such Beneficial Owner purchased
its Series 2027 Bonds. Transfers of ownership interests in the Series 2027 Bonds shall be accomplished by
book entries made by DTC and, in turn, by DTC Participants acting on behalf of Beneficial Owners. SO
LONG AS CEDE & CO., AS NOMINEE FOR DTC, IS THE REGISTERED OWNER OF THE SERIES
2027 BONDS, THE REGISTRATION AGENT SHALL TREAT CEDE & CO., AS THE ONLY HOLDER
OF THE BONDS FOR ALL PURPOSES UNDER THIS RESOLUTION, INCLUDING RECEIPT OF
ALL PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON THE SERIES 2027 BONDS,
RECEIPT OF NOTICES, VOTING AND REQUESTING OR DIRECTING THE REGISTRATION
AGENT TO TAKE OR NOT TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS UNDER THIS
SERIES 2027 RESOLUTION.
Payments of principal, interest, and redemption premium, if any, with respect to the Series 2027
Bonds, so long as DTC is the only owner of the Series 2027 Bonds, shall be paid by the Registration Agent
directly to DTC or its nominee, Cede & Co. as provided in the Letter of Representation relating to the
Municipality (the "Letter of Representation"). DTC shall remit such payments to DTC Participants, and
such payments thereafter shall be paid by DTC Participants to the Beneficial Owners. The Municipality
and the Registration Agent shall not be responsible or liable for payment by DTC or DTC Participants, for
sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC or
DTC Participants.
In the event that (1) DTC determines not to continue to act as securities depository for the Series
2027 Bonds or (2) the Municipality determines that the continuation of the Book-Entry System of evidence
and transfer of ownership of the Series 2027 Bonds would adversely affect its interests or the interests of
the Beneficial Owners of the Series 2027 Bonds, the Municipality shall discontinue the Book-Entry System
with DTC. If the Municipality fails to identify another qualified securities depository to replace DTC, the
Municipality shall cause the Registration Agent to authenticate and deliver replacement Series 2027 Bonds
in the form of fully registered Series 2027 Bonds to each Beneficial Owner.
THE MUNICIPALITY AND THE REGISTRATION AGENT SHALL NOT HAVE ANY
RESPONSIBILITY OR OBLIGATIONS TO ANY DTC PARTICIPANT OR ANY BENEFICIAL
OWNER WITH RESPECT TO (i) THE SERIES 2027 BONDS; (ii) THE ACCURACY OF ANY
RECORDS MAINTAINED BY DTC OR ANY DTC PARTICIPANT; (iii) THE PAYMENT BY DTC OR
ANY DTC PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT
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OF THE PRINCIPAL OF AND INTEREST ON THE SERIES 2027 BONDS; (iv) THE DELIVERY OR
TIMELINESS OF DELIVERY BY DTC OR ANY DTC PARTICIPANT OF ANY NOTICE DUE TO
ANY BENEFICIAL OWNER THAT IS REQUIRED OR PERMITTED UNDER THE TERMS OF THIS
RESOLUTION TO BE GIVEN TO BENEFICIAL OWNERS, (v) THE SELECTION OF BENEFICIAL
OWNERS TO RECEIVE PAYMENTS IN THE EVENT OF ANY PARTIAL REDEMPTION OF THE
SERIES 2027 BONDS; OR (vi) ANY CONSENT GIVEN OR OTHER ACTION TAKEN BY DTC, OR
ITS NOMINEE, CEDE & CO., AS OWNER.
The Registration Agent is hereby authorized to take such action as may be necessary from time to
time to qualify and maintain the Series 2027 Bonds for deposit with DTC, including but not limited to, wire
transfers of interest and principal payments with respect to the Series 2027 Bonds, utilization of electronic
book entry data received from DTC in place of actual delivery of Series 2027 Bonds and provision of
notices with respect to Series 2027 Bonds registered by DTC (or any of its designees identified to the
Registration Agent) by overnight delivery, courier service, telegram, telecopy or other similar means of
communication. No such arrangements with DTC may adversely affect the interest of any of the owners
of the Series 2027 Bonds, provided, however, that the Registration Agent shall not be liable with respect to
any such arrangements it may make pursuant to this section.
2.9
Authentication and Delivery. The Registration Agent is hereby authorized to authenticate
and deliver the Series 2027 Bonds to the Original Purchaser, upon receipt by the Municipality of the
proceeds of the sale thereof and to authenticate and deliver Series 2027 Bonds in exchange for Series 2027
Bonds of the same principal amount delivered for transfer upon receipt of the Series 2027 Bond(s) to be
transferred in proper form with proper documentation as hereinabove described. The Series 2027 Bonds
shall not be valid for any purpose unless authenticated by the Registration Agent by the manual signature
of an officer thereof on the certificate set forth herein on the Series 2027 Bond form.
2.10
Lost and Stolen Bonds. In case any Series 2027 Bond shall become mutilated, or be lost,
stolen, or destroyed, the Municipality, in its discretion, shall issue, and the Registration Agent, upon written
direction from the Municipality, shall authenticate and deliver, a new Series 2027 Bond of like tenor,
amount, maturity and date, in exchange and substitution for, and upon the cancellation of, the mutilated
Series 2027 Bond, or in lieu of and in substitution for such lost, stolen or destroyed Series 2027 Bond, or if
any such Series 2027 Bond shall have matured or shall be about to mature, instead of issuing a substituted
Series 2027 Bond the Municipality may pay or authorize payment of such Series 2027 Bond without
surrender thereof. In every case the applicant shall furnish evidence satisfactory to the Municipality and
the Registration Agent of destruction, theft or loss of such Series 2027 Bond, and indemnity satisfactory to
the Municipality and the Registration Agent; and the Municipality may charge the applicant for the issue
of such new Series 2027 Bond an amount sufficient to reimburse the Municipality for the expense incurred
by it in the issue thereof.
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ARTICLE III.
REDEMPTION
3.1
Optional Redemption. The Series 2027 Bonds maturing on or before January 1, 2035 shall
not be subject to optional redemption. The Series 2027 Bonds maturing on or after January 1, 2036 shall
be subject to redemption at the option of the Board at any time on or after January 1, 2035, in whole or part,
at price of par plus interest accrued to the redemption date. If less than all the Series 2027 Bonds shall be
called for redemption, the maturities to be redeemed shall be selected by the Board in its discretion. If less
than all of the Series 2027 Bonds within a single maturity shall be called for redemption, the Bonds within
the maturity to be redeemed shall be selected as follows:
(a)
if the Series 2027 Bonds are being held under a Book-Entry System by DTC, or a
successor Depository, the Series 2027 Bonds to be redeemed shall be determined by DTC, or such successor
Depository, by lot or such other manner as DTC, or such successor Depository, shall determine; or
(b)
if the Series 2027 Bonds are not being held under a Book-Entry System by DTC,
or a successor Depository, the Series 2027 Bonds within the maturity to be redeemed shall be selected by
the Registration Agent by lot or such other random manner as the Registration Agent in its discretion shall
determine.
3.2
Mandatory Redemption. Pursuant to Article VII hereof, the Mayor of the Municipality and
the Chairman of the Board, are authorized to sell the Series 2027 Bonds, or any maturities thereof, as term
bonds with mandatory redemption requirements corresponding to the maturities set forth herein or as
determined by the Mayor of the Municipality and the Chairman of the Board. In the event any or all the
Series 2027 Bonds are sold as term bonds, the Municipality shall redeem term bonds on redemption dates
corresponding to the maturity dates set forth herein, in aggregate principal amounts equal to the maturity
amounts set forth herein for each redemption date, as such maturity amounts may be adjusted pursuant to
Article VII hereof, at a price of par plus accrued interest thereon to the date of redemption. The term bonds
to be so redeemed shall be selected in the manner described in subsection (b) above.
At its option, to be exercised on or before the 45th day next preceding any such mandatory
redemption date, the Municipality or the Board may (i) deliver to the Registration Agent for cancellation
Series 2027 Bonds to be redeemed, in any aggregate principal amount the desired, and/or (ii) receive a
credit in respect of its redemption obligation under this mandatory redemption provision for any Series
2027 Bonds of the maturity to be redeemed which prior to said date have been purchased or redeemed
(otherwise than through the operation of this mandatory sinking fund redemption provision) and canceled
by the Registration Agent and not theretofore applied as a credit against any redemption obligation under
this mandatory sinking fund provision. Each Series 2027 Bond so delivered or previously purchased or
redeemed shall be credited by the Registration Agent at 100% of the principal amount thereof on the
obligation of the Municipality on such payment date and any excess shall be credited on future redemption
obligations in chronological order, and the principal amount of Series 2027 Bonds to be redeemed by
operation of this mandatory sinking fund provision shall be accordingly reduced. The Municipality shall
on or before the 45th day next preceding each payment date furnish the Registration Agent with its certificate
indicating whether or not and to what extent the provisions of clauses (i) and (ii) of this subsection are to
be availed of with respect to such payment and confirm that funds for the balance of the next succeeding
prescribed payment will be paid on or before the next succeeding payment date.
3.3
Redemption Notice. Notice of any call for redemption shall be given by the Registration
Agent on behalf of the Municipality not less than twenty (20) nor more than sixty (60) days prior to the
date fixed for redemption by sending an appropriate notice to the registered owners of the Bonds to be
redeemed by first-class mail, postage prepaid, at the addresses shown on the Bond registration records of
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the Registration Agent as of the date of the notice; but neither failure to mail such notice nor any defect in
any such notice so mailed shall affect the sufficiency of the proceedings for redemption of any of the Bonds
for which proper notice was given. The notice may state that it is conditioned upon the deposit of moneys
in an amount equal to the amount necessary to effect the redemption with the Registration Agent no later
than the redemption date ("Conditional Redemption"). As long as DTC, or a successor Depository, is the
registered owner of the Bonds, all redemption notices shall be mailed by the Registration Agent to DTC, or
such successor Depository, as the registered owner of the Bonds, as and when above provided, and neither
the Municipality nor the Registration Agent shall be responsible for mailing notices of redemption to DTC
Participants or Beneficial Owners. Failure of DTC, or any successor Depository, to provide notice to any
DTC Participant or Beneficial Owner will not affect the validity of such redemption. The Registration
Agent shall mail said notices as and when directed by the Municipality pursuant to written instructions from
an authorized representative of the Municipality (other than for a mandatory sinking fund redemption,
notices of which shall be given on the dates provided herein) given at least forty-five (45) days prior to the
redemption date (unless a shorter notice period shall be satisfactory to the Registration Agent). From and
after the redemption date, all Bonds called for redemption shall cease to bear interest if funds are available
at the office of the Registration Agent for the payment thereof and if notice has been duly provided as set
forth herein. In the case of a Conditional Redemption, the failure of the Municipality to make funds
available in part or in whole on or before the redemption date shall not constitute an event of default, and
the Registration Agent shall give immediate notice to the Depository, if applicable, or the affected
Bondholders that the redemption did not occur and that the Bonds called for redemption and not so paid
remain outstanding.
ARTICLE IV.
SOURCE OF PAYMENT AND SECURITY
The Series 2027 Bonds shall be payable solely from and secured by a pledge of the Net Revenues.
The punctual payment of principal of and premium, if any, and interest on the Series 2027 Bonds shall be
secured equally and ratably by the Net Revenues without priority by reason of series, number or time of
sale or delivery. The Net Revenues are hereby irrevocably pledged to the punctual payment of such
principal, premium, if any, and interest as the same become due. The Series 2027 Bonds do not constitute
a debt of the State of Tennessee or the City of Gallatin (other than with respect to the Net Revenues).
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ARTICLE V.
FORM OF SERIES 2027 BONDS
The Series 2027 Bonds shall be in substantially the following form, the omissions to be
appropriately completed when the Series 2027 Bonds are prepared and delivered:
REGISTERED
REGISTERED
Number ___
$___________
UNITED STATES OF AMERICA
STATE OF TENNESSEE
COUNTY OF SUMNER
CITY OF GALLATIN, TENNESSEE
ELECTRIC SYSTEM REVENUE BOND, SERIES 2027
Interest Rate:
Maturity Date:
Date of Bond:
CUSIP No.:
Registered Owner:
Principal Amount:
KNOW ALL MEN BY THESE PRESENTS: That the City of Gallatin, Tennessee, duly
incorporated pursuant to the laws of the State of Tennessee (the "Municipality"), for value received hereby
promises to pay to the registered owner hereof, hereinabove named, or registered assigns, in the manner
hereinafter provided, the principal amount hereinabove set forth on the maturity date hereinabove set forth,
and to pay interest (computed on the basis of a 360-day year of twelve 30-day months) on said principal
amount at the annual rate of interest hereinabove set forth from the date hereof until said maturity date, said
interest being payable on July 1, 2027, and semi-annually thereafter on the first day of January and July in
each year until this Bond matures or is redeemed. Both principal hereof and interest hereon are payable in
lawful money of the United States of America at the corporate trust office of _____________, as registration
agent and paying agent (the "Registration Agent"). The Registration Agent shall make all interest payments
with respect to this Bond on each interest payment date to the registered owner hereof shown on the bond
registration records maintained by the Registration Agent as of the close of business on the fifteenth day of
the month next preceding the interest payment date (the "Regular Record Date") by check or draft mailed
to such owner at such owner's address shown on said bond registration records (unless the registered owner
is DTC, as defined herein, in which case payment shall be in accordance with the policies of DTC), without,
except for final payment, the presentation or surrender of this Bond, and all such payments shall discharge
the obligations of the Municipality to the extent of the payments so made. Any such interest not so
punctually paid or duly provided for on any interest payment date shall forthwith cease to be payable to the
registered owner on the relevant Regular Record Date; and, in lieu thereof, such defaulted interest shall be
payable to the persons in whose name this Bond is registered at the close of business on the date (the
"Special Record Date") for payment of such defaulted interest to be fixed by the Registration Agent, notice
of which shall be given to the owners of the Bonds of the issue of which this Bond is one not less than ten
days prior to such Special Record Date. Payment of principal of and premium, if any, on this Bond shall
be made when due upon presentation and surrender of this Bond to the Registration Agent.
Notwithstanding anything herein or in the Resolution to the contrary, as hereinafter defined, this
Bond shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New
York, New York ("DTC"), which will act as securities depository for the Bonds of the series of which this
Bond is one. One Bond for each maturity of the Bonds shall be issued to DTC and immobilized in its
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custody. A book-entry system shall be employed, evidencing ownership of the Bonds in $5,000
denominations, or multiples thereof, with transfers of beneficial ownership effected on the records of DTC
and the DTC Participants, as defined in the Resolution (as hereafter defined), pursuant to rules and
procedures established by DTC. So long as Cede & Co., as nominee for DTC, is the registered owner of
the Bonds, the Municipality and the Registration Agent shall treat Cede & Co., as the only owner of the
Bonds for all purposes under the Resolution, including receipt of all principal and maturity amounts of,
premium, if any, and interest on the Bonds, receipt of notices, voting and requesting or taking or not taking,
or consenting to, certain actions hereunder. Payments of principal, maturity amounts, interest, and
redemption premium, if any, with respect to the Bonds, so long as DTC is the only owner of the Bonds,
shall be paid directly to DTC or its nominee, Cede & Co. DTC shall remit such payments to DTC
Participants, and such payments thereafter shall be paid by DTC Participants to the Beneficial Owners, as
defined in the Resolution. Neither the Municipality nor the Registration Agent shall be responsible or liable
for payment by DTC or DTC Participants, for sending transaction statements or for maintaining,
supervising or reviewing records maintained by DTC or DTC Participants. In the event that (1) DTC
determines not to continue to act as securities depository for the Bonds or (2) the Municipality determines
that the continuation of the book-entry system of evidence and transfer of ownership of the Bonds would
adversely affect its interests or the interests of the Beneficial Owners of the Bonds, the Municipality may
discontinue the book-entry system with DTC. If the Municipality fails to identify another qualified
securities depository to replace DTC, the Municipality shall cause the Registration Agent to authenticate
and deliver replacement Bonds in the form of fully registered Bonds to each Beneficial Owner. Neither the
Municipality nor the Registration Agent shall have any responsibility or obligations to any DTC Participant
or any Beneficial Owner with respect to (i) the Bonds; (ii) the accuracy of any records maintained by DTC
or any DTC Participant; (iii) the payment by DTC or any DTC Participant of any amount due to any
Beneficial Owner in respect of the principal or maturity amounts of and interest on the Bonds; (iv) the
delivery or timeliness of delivery by DTC or any DTC Participant of any notice due to any Beneficial
Owner that is required or permitted under the terms of the Resolution to be given to Beneficial Owners, (v)
the selection of Beneficial Owners to receive payments in the event of any partial redemption of the Bonds;
or (vi) any consent given or other action taken by DTC, or its nominee, Cede & Co., as owner.
This Bond is one of a total authorized issue aggregating $________ and issued by the Municipality
for the purpose of providing funds to (i) construct improvements and extensions to the electric transmission
and distribution system (the "System") operated on behalf of the Municipality by the Gallatin Department
of Electricity (the "Board"), (ii) fund a debt service reserve fund, if necessary, and (iii) pay the costs of
issuance of the Bonds, under and in full compliance with the constitution and statutes of the State of
Tennessee, including Sections 7-34-101, et seq., Tennessee Code Annotated and pursuant to a resolution
duly adopted by the City Council of the Municipality on October 6, 2026 (the "Resolution").
This Bond is payable solely from and secured by a pledge of revenues to be derived from the
operation of the System, subject to the payment of the reasonable and necessary costs of operating,
maintaining, repairing and insuring the System. As provided in the Resolution, the punctual payment of
principal of and interest on the series of the Bonds of which this Bond is one, and any other bonds hereafter
issued on a parity therewith, shall be secured equally and ratably by said revenues without priority by reason
of series, number or time of sale or delivery. Said revenues are required by law and by the proceedings
pursuant to which this Bond is issued to be fully sufficient to pay the cost of operating, maintaining,
repairing and insuring the System, including reserves therefor, and to pay principal of and interest on this
Bond and the issue of which it is a part promptly as each becomes due and payable. The Board has
covenanted and does hereby covenant that it will fix and impose such rates and charges for the services
rendered by the System and will collect and account for sufficient revenues to pay promptly the principal
of and interest on this Bond and the issue of which it is a part as each becomes due. This Bond and the
interest hereon are payable solely from the revenues so pledged to the payment hereof, and this Bond does
not constitute a debt of the Municipality within the meaning of any statutory limitation. For a more
10
Page 90 of 159
complete statement of the revenues from which and conditions under which this Bond is payable, a
statement of the conditions on which obligations may hereafter be issued on a parity with this Bond, the
general covenants and provisions pursuant to which this Bond is issued and the terms upon which the
Resolution may be modified, reference is hereby made to the Resolution.
The Bonds of the issue of which this Bond is one shall be subject to redemption prior to maturity
at the option of the Board on or after July 1, 2035 as a whole or in part at any time at the redemption price
of par plus interest accrued to the redemption date. If less than all the Bonds shall be called for redemption,
the maturities to be redeemed shall be designated by the Board, in its discretion. If less than all the principal
amount of the Bonds of a maturity shall be called for redemption, the interests within the maturity to be
redeemed shall be selected as follows:
(a)
if the Bonds are being held under a Book-Entry System by DTC, or a successor
Depository, the amount of the interest of each DTC Participant in the Bonds to be redeemed shall be
determined by DTC, or such successor Depository, by lot or such other manner as DTC, or such successor
Depository, shall determine; or
(b)
if the Bonds are not being held under a Book-Entry System by DTC, or a successor
Depository, the Bonds within the maturity to be redeemed shall be selected by the Registration Agent by
lot or such other random manner as the Registration Agent in its discretion shall determine.
Subject to the credit hereinafter provided, the Municipality shall redeem Bonds maturing
________________ on the redemption dates set forth below opposite the maturity dates, in aggregate
principal amounts equal to the respective dollar amounts set forth below opposite the respective redemption
dates at a price of par plus accrued interest thereon to the date of redemption. DTC, as securities depository
for the series of Bonds of which this Bond is one, or such Person as shall then be serving as the securities
depository for the Bonds, shall determine the interest of each Participant in the Bonds to be redeemed using
its procedures generally in use at that time. If DTC, or another securities depository is no longer serving as
securities depository for the Bonds, the Bonds to be redeemed within a maturity shall be selected by the
Registration Agent by lot or such other random manner as the Registration Agent in its discretion shall
select. The dates of redemption and principal amount of Bonds to be redeemed on said dates are as follows:
Final
Maturity
Redemption
Date
Principal Amount
of Bonds
Redeemed
*Final Maturity
At its option, to be exercised on or before the forty-fifth (45th) day next preceding any such
redemption date, the Municipality or the Board may (i) deliver to the Registration Agent for cancellation
Bonds to be redeemed, in any aggregate principal amount desired, and/or (ii) receive a credit in respect of
its redemption obligation under this mandatory redemption provision for any Bonds of the maturity to be
redeemed which prior to said date have been purchased or redeemed (otherwise than through the operation
of this mandatory sinking fund redemption provision) and canceled by the Registration Agent and not
theretofore applied as a credit against any redemption obligation under this mandatory sinking fund
provision. Each Bond so delivered or previously purchased or redeemed shall be credited by the
Registration Agent at 100% of the principal amount thereof on the obligation of the Municipality on such
payment date and any excess shall be credited on future redemption obligations in chronological order, and
11
Page 91 of 159
the principal amount of Bonds to be redeemed by operation of this mandatory sinking fund provision shall
be accordingly reduced.
Notice of any call for redemption shall be given by the Registration Agent not less than twenty (20)
nor more than sixty (60) days prior to the date fixed for redemption by sending an appropriate notice to the
registered owners of the Bonds to be redeemed by first-class mail, postage prepaid, at the addresses shown
on the Bond registration records of the Registration Agent as of the date of the notice; but neither failure to
mail such notice nor any defect in any such notice so mailed shall affect the sufficiency of the proceedings
for the redemption of any of the Bonds for which proper notice was given. The notice may state that it is
conditioned upon the deposit of moneys in an amount equal to the amount necessary to effect the
redemption with the Registration Agent no later than the redemption date ("Conditional Redemption"). As
long as DTC, or a successor Depository, is the registered owner of the Bonds, all redemption notices shall
be mailed by the Registration Agent to DTC, or such successor Depository, as the registered owner of the
Bonds, as and when above provided, and neither the Municipality nor the Registration Agent shall be
responsible for mailing notices of redemption to DTC Participants or Beneficial Owners. Failure of DTC,
or any successor Depository, to provide notice to any DTC Participant will not affect the validity of such
redemption. From and after any redemption date, all Bonds called for redemption shall cease to bear interest
if funds are available at the office of the Registration Agent for the payment thereof and if notice has been
duly provided as set forth in the Resolution, as hereafter defined. In the case of a Conditional Redemption,
the failure of the Municipality to make funds available in part or in whole on or before the redemption date
shall not constitute an event of default, and the Registration Agent shall give immediate notice to the
Depository or the affected Bondholders that the redemption did not occur and that the Bond called for
redemption and not so paid remains outstanding.
If this Bond is no longer registered in the name of Cede & Co. as nominee for DTC, this Bond is
transferable by the registered owner hereof in person or by such owner's attorney duly authorized in writing
at the principal corporate trust office of the Registration Agent set forth on the front side hereof, but only
in the manner, subject to limitations and upon payment of the charges provided in the Resolution, as
hereafter defined, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or
Bonds of authorized denominations of the same maturity and interest rate for the same aggregate principal
amount will be issued to the transferee in exchange therefor. The person in whose name this Bond is
registered shall be deemed and regarded as the absolute owner thereof for all purposes and neither the
Municipality nor the Registration Agent shall be affected by any notice to the contrary whether or not any
payments due on the Bond shall be overdue. Bonds, upon surrender to the Registration Agent, may, at the
option of the registered owner thereof, be exchanged for an equal aggregate principal amount of the Bonds
of the same maturity in authorized denomination or denominations, upon the terms set forth in the
Resolution. The Registration Agent shall not be required to transfer or exchange any Bond during the
period commencing on a Regular Record Date or Special Record Date and ending on the corresponding
interest payment date of such Bond, nor to transfer or exchange any Bond after the notice calling such Bond
for redemption has been made, nor during a period following the receipt of instructions from the
Municipality to call such Bond for redemption.
This Bond and the income therefrom are exempt from all present state, county and municipal taxes
in Tennessee except (a) Tennessee excise taxes on interest on the Bond during the period the Bond is held
or beneficially owned by any organization or entity, other than a sole proprietorship or general partnership,
doing business in the State of Tennessee, and (b) Tennessee franchise taxes by reason of the inclusion of
the book value of the Bonds in the Tennessee franchise tax base of any organization or entity, other than a
sole proprietorship or general partnership, doing business in the State of Tennessee.
It is hereby certified, recited, and declared that all acts, conditions and things required to exist,
happen and be performed precedent to and in the issuance of this Bond exist, have happened and have been
12
Page 92 of 159
performed in due time, form and manner as required by law, and that the amount of this Bond does not
exceed any limitation prescribed by the constitution and statutes of the State of Tennessee.
IN WITNESS WHEREOF, the Municipality has caused this Bond to be signed by its Mayor and
attested by its City Recorder under the corporate seal of the Municipality, all as of the date hereinabove set
forth.
CITY OF GALLATIN, TENNESSEE
By: Form of Bond Only – Do Not Sign
Mayor
(SEAL)
ATTESTED:
Form of Bond Only – Do Not Sign
City Recorder
Transferable and Payable at:
____________________________
Date of Registration: __________________
This Bond is one of the issue of Bonds issued pursuant to the Resolution hereinabove described.
____________________________,
Registration Agent
By: ________________________
Authorized Officer
(FORM OF ASSIGNMENT)
FOR VALUE RECEIVED, the undersigned sells, assigns, and transfers unto
___________________, whose address is ______________________________ (Please insert Federal
Identification or Social Security Number of Assignee ____________________), the within Bond of the
City of Gallatin, Tennessee, and does hereby irrevocably constitute and appoint
______________________________, attorney, to transfer the said bond on the records kept for registration
thereof with full power of substitution in the premises.
Dated: ________________________
___________________________
Notice: The signature to this assignment must
correspond with the name of the registered owner
as it appears on the face of the within bond in
every particular, without enlargement or
alteration, or any change whatsoever.
13
Page 93 of 159
[End of Bond Form]
ARTICLE VI.
APPLICABILITY OF MASTER RESOLUTION
The Series 2027 Bonds shall be issued in compliance with the provisions of the Master Resolution
so as to be on a parity of lien with respect to the Outstanding Parity Lien Obligations, and when duly
delivered, shall constitute a series of bonds delivered under authority of the Master Resolution. As long as
the Series 2027 Bonds remain outstanding and unpaid either as to principal or as to interest, or until the
discharge and satisfaction of all of the Bonds, as provided in Article XII of the Master Resolution, as
supplemented and amended, the provisions of Articles I, VI, VII, VIII, IX, XII and XIII and Section 17.1
of the Master Resolution shall be equally applicable to any Outstanding Parity Lien Obligations and the
Series 2027 Bonds and shall inure to the benefit of the owners thereof. All references to "Bondholders" or
"Owners" in the aforesaid Sections shall be deemed to include owners of the Series 2027 Bonds, and all
references to the Bonds contained in those Sections shall be deemed to include the Series 2027 Bonds and
shall be administered for the benefit of the owners of the Series 2027 Bonds.
ARTICLE VII.
SALE OF THE SERIES 2027 BONDS
7.1
Sale of Bonds. The Series 2027 Bonds may be sold at negotiated sale to the Underwriter
or at a competitive public sale as determined by the Mayor or the Chairman of the Board at a price of not
less than 98.00% of par, exclusive of original issue discount, plus accrued interest. The sale of the Series
2027 Bonds to the Underwriter or by public sale shall be binding on the City, and no further action of the
Governing Body or the Board with respect thereto shall be required. If the Series 2027 Bonds are sold at
negotiated sale, the Mayor of the City is authorized to execute a bond purchase agreement, providing for
the purchase and sale of the Series 2027 Bonds to the Underwriter. The form of the Bond set forth in Article
V shall be conformed to reflect any changes made pursuant to this Article VII. If the Series 2027 Bonds
are sold at a competitive public sale, the Series 2027 Bonds shall be awarded by the Mayor to the bidder
that offers to purchase the Series 2027 Bonds for the lowest true interest cost to the City, which such bidder
shall be the Underwriter.
7.2
Establishment and Amendment of Terms. In connection with the sale of the Series 2027
Bonds, the Mayor of the Municipality and the Chairman of the Board, are further authorized to:
(a)
change the dated date of the Series 2027 Bonds to a date other than their delivery
(b)
determine whether to finance capitalized interest for the Series 2027 Bonds;
(c)
change the first interest payment date on the Series 2027 Bonds to a date other than
date;
July 1, 2027;
(d)
establish the principal and interest payment dates for the Series 2027 Bonds;
provided that the resulting debt service structure shall in no event constitute "balloon indebtedness" as
defined in Section 9-21-133, Tennessee Code Annotated.
(e)
designate maturity amounts of the Series 2027 Bonds, provided the total principal
amount does not exceed the total amount authorized herein and the final maturity date is not later than
January 1, 2047;
14
Page 94 of 159
(f)
adjust the Municipality's optional redemption provisions with respect to the Series
2027 Bonds, provided the redemption premium, if any, shall not exceed two percent of the par amount of
the Series 2027 Bonds called for redemption;
(g)
sell the Series 2027 Bonds or any maturities thereof as term bonds with mandatory
redemption requirements corresponding to the maturities as determined by the Mayor of the Municipality
and the Chairman of the Board, or either of them, as they shall deem most advantageous to the Municipality;
and
(h)
determine whether to establish a Reserve Fund Requirement for the Series 2027
Bonds and, if applicable, determine the manner of its funding, including without limitation through the
purchase of a Reserve Fund Credit Facility.
The form of the Series 2027 Bond set forth in Article V hereof shall be conformed to reflect any changes
made pursuant to this Section 10.2 hereof.
7.3
Authentication and Delivery of Bonds; Closing Certificates and Agreements. The Mayor
of the Municipality and the City Recorder, or either of them, are authorized to cause the Series 2027 Bonds
to be authenticated by the Registration Agent and delivered to the underwriter, and to execute, publish, and
deliver all certificates and documents, as they shall deem necessary in connection with the sale and delivery
of the Series 2027 Bonds.
7.4
Bond Insurance. The Mayor shall, in consultation with the Chairman of the Board and the
Municipal Advisor, cause, if advantageous to the Municipality and the Board, all or a portion of the Series
2027 Bonds to be insured by a bond insurance policy issued by a nationally recognized bond insurance
company. The Mayor is authorized to enter into agreements required by the bond insurance company with
respect to the Series 2027 Bonds to the extent not inconsistent with this Resolution.
ARTICLE VIII.
DISPOSITION OF BOND PROCEEDS
The proceeds of the sale of the Series 2027 Bonds shall be used and applied as follows:
(a)
if the Mayor and Chairman of the Board elect to establish a Reserve Fund
Requirement for the Series 2027 Bonds that must be funded upon the issuance of the Series 2027 Bonds,
then an amount sufficient, together with any funds elected to be contributed by the Board, to fund such
Reserve Fund Requirement shall be either deposited to a Series 2027 subaccount of the Reserve Fund or
paid to the Reserve Fund Credit Facility Issuer, as applicable; and
(b)
the remainder of the proceeds of the Series 2027 Bonds shall be deposited in a
special fund of the Board known as the "Series 2027 Construction Fund" to be kept separate and apart from
all other funds of the Board. Moneys in the Construction Fund shall be disbursed solely to pay the costs of
the Project, to pay interest on the Series 2027 Bonds during the construction of the Project and for up to six
months thereafter, reimburse the Board for amounts previously spent to pay said costs, and pay costs of
issuance of the Series 2027 Bonds, including necessary legal, accounting and fiscal expenses, printing,
engraving, advertising and similar expenses, administrative and clerical costs, Registration Agent fees,
bond insurance premiums, if any, and other necessary miscellaneous expenses incurred in connection with
the issuance and sale of the Series 2027 Bonds and construction of the Project. Money in the Construction
Fund shall be secured in the manner prescribed by applicable statutes relative to the securing of public or
trust funds, if any, or, in the absence of such a statute, by a pledge of readily marketable securities having
at all times a market value of not less than the amount in the Construction Fund. Money in the Construction
15
Page 95 of 159
Fund shall be expended only for the purposes authorized by this resolution. Any funds remaining in the
Construction Fund after completion of the Project and payment of authorized expenses shall be deposited
to the Bond Fund. Moneys in the Construction Fund shall be invested by the Board in such investments as
shall be permitted by applicable law.
ARTICLE IX.
OFFICIAL STATEMENT
The Mayor of the Municipality and the Chairman of the Board, are hereby authorized and directed
to provide for the preparation and distribution of Preliminary Official Statement describing the Series 2027
Bonds and the Municipality. The Mayor of the Municipality and the Chairman of the Board, shall make
such completions, omissions, insertions and changes in the Preliminary Official Statement not inconsistent
with this resolution as are necessary or desirable to complete it as a final Official Statement for purposes of
Rule 15c2-12(e)(3) of the Securities and Exchange Commission. The Mayor of the Municipality and the
Chairman of the Board, shall arrange for the delivery to the purchaser of a reasonable number of copies of
the Official Statement within seven business days after the Series 2027 Bonds have been sold for delivery
by the winning bidder to each potential investor requesting a copy of the Official Statement.
The Mayor of the Municipality and the Chairman of the Board, are authorized, on behalf of the
Municipality, to deem the Preliminary Official Statement and the Official Statement in final form, each to
be final as of its date within the meaning of Rule 15c2-12(b)(1), except for the omission in the Preliminary
Official Statement of certain pricing and other information allowed to be omitted pursuant to such Rule
15c2-12(b)(1). The distribution of the Preliminary Official Statement and the Official Statement in final
form shall be conclusive evidence that each has been deemed in final form as of its date by the Municipality
except for the omission in the Preliminary Official Statement of such pricing and other information.
ARTICLE X.
FEDERAL TAX COVENANTS
The Board and the Municipality recognize that the purchasers and holders of any Series 2027 Bonds
issued as federally tax-exempt bonds will have accepted them on, and paid therefor a price that reflects, the
understanding that interest thereon is excluded from gross income for purposes of federal income taxation
under laws in force on the date of delivery of such Series 2027 Bonds. Accordingly, the Municipality and
the Board agree that they shall take no action that may render the interest on any of said Series 2027 Bonds
subject to federal income taxation. It is the reasonable expectation of the Municipality and the Board that
the proceeds of any federally tax-exempt Series 2027 Bonds will not be used in a manner which will cause
the Series 2027 Bonds to be "arbitrage bonds" within the meaning of Section 148(a) of the Internal Revenue
Code of 1986, as amended (the "Code"), including any lawful regulations promulgated or proposed
thereunder, and to this end the proceeds of such Series 2027 Bonds and other related funds established for
the purposes herein set out, shall be used and spent expeditiously for the purposes described herein.
The Municipality and the Board further covenant and represent that in the event they shall be
required by Section 148(f) of the Code to pay any investment proceeds of the Series 2027 Bonds to the
United States government, they will make such payments as and when required by said Section and will
take such other actions as shall be necessary or permitted to prevent the interest on the Series 2027 Bonds
from becoming subject to inclusion in the gross income for purposes of federal income taxation. The Mayor
of the Municipality, the City Recorder and the Chairman of the Board, or any one of them, is authorized
and directed to make such certifications in this regard in connection with the sale of the Series 2027 Bonds
as any or all shall deem appropriate, and such certifications shall constitute a representation and certification
of the System.
16
Page 96 of 159
It is reasonably expected that the Municipality will reimburse the Board for certain expenditures
made by the Board in connection with the Project by issuing the Series 2027 Bonds. This resolution shall
be placed in the minutes of the Governing Body and shall be made available for inspection by the general
public at the office of the Governing Body. This resolution constitutes a declaration of official intent under
Treas. Reg. §1.150-2.
To the extent permitted by the Code, the President and the Chairman, or either of them, are hereby
authorized to designate the Series 2026 Bonds as "qualified tax-exempt obligations" for purposes of Section
265(b)(3) of the Code.
ARTICLE XI.
CONTINUING DISCLOSURE
The Municipality and the Board hereby covenant and agree that they will provide financial
information and event notices if and as required by Rule 15c2-12 of the Securities Exchange Commission
for the Series 2027 Bonds. The Mayor of the Municipality and the Chairman of the Board are authorized
to execute at the closing of the sale of the Series 2027 Bonds, an agreement for the benefit of and enforceable
by the owners of the Series 2027 Bonds specifying the details of the financial information and material
event notices to be provided and its obligations relating thereto. Failure of the Board to comply with the
undertaking herein described and to be detailed in said closing agreement, shall not be a default hereunder,
but any such failure shall entitle the owner or owners of any of the Series 2027 Bonds to take such actions
and to initiate such proceedings as shall be necessary and appropriate to cause the Board to comply with its
undertaking as set forth herein and in said agreement, including the remedies of mandamus and specific
performance.
17
Page 97 of 159
ARTICLE XII.
MISCELLANEOUS
12.1
Engagement of Bond Counsel. The Mayor and Chairman of the Board are hereby
authorized and directed to engage Bass, Berry & Sims PLC to serve as bond counsel to the Municipality
and the Board in connection with the issuance of the Series 2027 Bonds.
12.2
Repeal of Conflicting Resolutions and Effective Date. All other resolutions and orders, or
parts thereof, in conflict with the provisions of this resolution are, to the extent of such conflict, hereby
repealed and this resolution shall be in immediate effect from and after its adoption.
12.3
Separability. If any section, paragraph or provision of this resolution shall be held to be
invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or
provision shall not affect any of the remaining provisions of this resolution.
12.4
Authority. The bonds authorized by this resolution are issued pursuant to the Act and other
applicable provisions of law.
(signature page follows)
18
Page 98 of 159
BE IT FURTHER RESOLVED that this Resolution shall take effect from and after its final
passage the public welfare requiring such.
IT IS SO ORDERED.
PRESENT AND VOTING:
AYE:
NAY:
DATED:
________________________________________
MAYOR PAIGE BROWN
ATTEST:
CONNIE KITTRELL
CITY RECORDER
APPROVED AS TO FORM:
SUSAN HIGH-MCAULEY
CITY ATTORNEY
19
Page 99 of 159
STATE OF TENNESSEE
COUNTY OF SUMNER
)
)
)
I, Connie W. Kittrell, hereby certify that I am the duly qualified and acting City Recorder of the
City of Gallatin, Tennessee (the "City"), and as such official I further certify that attached hereto is a copy
of excerpts from the minutes of a regular meeting of the Governing Body of the City held October 6, 2026;
that these minutes were promptly and fully recorded and are open to public inspection; that I have compared
said copy with the original minute record of said meeting in my official custody; and that said copy is a
true, correct and complete transcript from said original minute record insofar as said original record relates
to not to exceed $10,250,000 in aggregate principal amount of Electric System Revenue Bonds, Series 2027
of said City.
WITNESS my official signature and seal of said City this 6th day of October, 2026.
__________________________________________
City Recorder
(SEAL)
51601723.2
20
Page 100 of 159
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Table of Contents
Report
Sources & Uses
1
Debt Service Schedule
2
Pricing Summary
4
Project Summary
5
Detail Costs Of Issuance
6
Bond Summary Statistics
7
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 101 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Sources & Uses
Dated 01/15/2027 | Delivered 01/15/2027
Sources Of Funds
Par Amount of Bonds
Reoffering Premium
Total Sources
$9,695,000.00
465,090.45
$10,160,090.45
Uses Of Funds
Deposit to Project Construction Fund
Costs of Issuance
Total Underwriter's Discount (0.700%)
Rounding Amount
Total Uses
10,000,000.00
90,538.75
67,865.00
1,686.70
$10,160,090.45
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 1
Page 102 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
01/15/2027
07/01/2027
01/01/2028
06/30/2028
07/01/2028
01/01/2029
06/30/2029
07/01/2029
01/01/2030
06/30/2030
07/01/2030
01/01/2031
06/30/2031
07/01/2031
01/01/2032
06/30/2032
07/01/2032
01/01/2033
06/30/2033
07/01/2033
01/01/2034
06/30/2034
07/01/2034
01/01/2035
06/30/2035
07/01/2035
01/01/2036
06/30/2036
07/01/2036
01/01/2037
06/30/2037
07/01/2037
01/01/2038
06/30/2038
07/01/2038
01/01/2039
06/30/2039
07/01/2039
01/01/2040
06/30/2040
07/01/2040
01/01/2041
06/30/2041
07/01/2041
01/01/2042
06/30/2042
07/01/2042
01/01/2043
06/30/2043
07/01/2043
01/01/2044
06/30/2044
07/01/2044
01/01/2045
285,000.00
310,000.00
325,000.00
340,000.00
360,000.00
380,000.00
395,000.00
415,000.00
435,000.00
460,000.00
480,000.00
505,000.00
530,000.00
560,000.00
585,000.00
610,000.00
635,000.00
665,000.00
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
4.520%
4.375%
4.375%
4.500%
4.500%
212,569.11
230,496.63
223,371.63
223,371.63
215,621.63
215,621.63
207,496.63
207,496.63
198,996.63
198,996.63
189,996.63
189,996.63
180,496.63
180,496.63
170,621.63
170,621.63
160,246.63
160,246.63
149,371.63
149,371.63
137,871.63
137,871.63
125,871.63
125,871.63
113,246.63
113,246.63
99,996.63
99,996.63
87,340.63
87,340.63
74,543.75
74,543.75
61,200.00
61,200.00
46,912.50
46,912.50
212,569.11
515,496.63
223,371.63
533,371.63
215,621.63
540,621.63
207,496.63
547,496.63
198,996.63
558,996.63
189,996.63
569,996.63
180,496.63
575,496.63
170,621.63
585,621.63
160,246.63
595,246.63
149,371.63
609,371.63
137,871.63
617,871.63
125,871.63
630,871.63
113,246.63
643,246.63
99,996.63
659,996.63
87,340.63
672,340.63
74,543.75
684,543.75
61,200.00
696,200.00
46,912.50
711,912.50
728,065.74
756,743.26
756,243.26
754,993.26
757,993.26
759,993.26
755,993.26
756,243.26
755,493.26
758,743.26
755,743.26
756,743.26
756,493.26
759,993.26
759,681.26
759,087.50
757,400.00
-
Page 103 of 159
06/30/2045
07/01/2045
01/01/2046
06/30/2046
07/01/2046
01/01/2047
06/30/2047
695,000.00
725,000.00
-
4.500%
4.500%
-
31,950.00
31,950.00
16,312.50
16,312.50
-
31,950.00
726,950.00
16,312.50
741,312.50
-
758,825.00
758,900.00
757,625.00
Total
$9,695,000.00
-
$5,425,996.88
$15,120,996.88
-
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
$116,617.97
12.029 Years
4.6527965%
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
4.3121753%
4.2132203%
4.0870409%
4.3155875%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
4.1351911%
11.808 Years
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 2
Page 104 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
06/30/2027
06/30/2028
06/30/2029
06/30/2030
06/30/2031
06/30/2032
06/30/2033
06/30/2034
06/30/2035
06/30/2036
06/30/2037
06/30/2038
06/30/2039
06/30/2040
06/30/2041
06/30/2042
06/30/2043
06/30/2044
06/30/2045
06/30/2046
06/30/2047
285,000.00
310,000.00
325,000.00
340,000.00
360,000.00
380,000.00
395,000.00
415,000.00
435,000.00
460,000.00
480,000.00
505,000.00
530,000.00
560,000.00
585,000.00
610,000.00
635,000.00
665,000.00
695,000.00
725,000.00
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
4.520%
4.375%
4.375%
4.500%
4.500%
4.500%
4.500%
443,065.74
446,743.26
431,243.26
414,993.26
397,993.26
379,993.26
360,993.26
341,243.26
320,493.26
298,743.26
275,743.26
251,743.26
226,493.26
199,993.26
174,681.26
149,087.50
122,400.00
93,825.00
63,900.00
32,625.00
728,065.74
756,743.26
756,243.26
754,993.26
757,993.26
759,993.26
755,993.26
756,243.26
755,493.26
758,743.26
755,743.26
756,743.26
756,493.26
759,993.26
759,681.26
759,087.50
757,400.00
758,825.00
758,900.00
757,625.00
Total
$9,695,000.00
-
$5,425,996.88
$15,120,996.88
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
$116,617.97
12.029 Years
4.6527965%
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
4.3121753%
4.2132203%
4.0870409%
4.3155875%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
4.1351911%
11.808 Years
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 3
Page 105 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Pricing Summary
Maturity
Type of Bond
01/01/2028 Serial Coupon
01/01/2029 Serial Coupon
01/01/2030 Serial Coupon
01/01/2031 Serial Coupon
01/01/2032 Serial Coupon
01/01/2033 Serial Coupon
01/01/2034 Serial Coupon
01/01/2035 Serial Coupon
01/01/2036 Serial Coupon
01/01/2037 Serial Coupon
01/01/2038 Serial Coupon
01/01/2039 Serial Coupon
01/01/2040 Serial Coupon
01/01/2041 Serial Coupon
01/01/2042 Serial Coupon
01/01/2043 Serial Coupon
01/01/2044 Serial Coupon
01/01/2045 Serial Coupon
01/01/2046 Serial Coupon
01/01/2047 Serial Coupon
Total
-
Coupon
Yield
Maturity Value
Price
YTM
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
5.000%
4.520%
4.375%
4.375%
4.500%
4.500%
4.500%
4.500%
2.830%
2.920%
3.010%
3.080%
3.170%
3.260%
3.390%
0.500%
3.600%
3.720%
3.840%
3.970%
4.060%
4.320%
4.400%
4.470%
4.520%
4.570%
4.620%
4.670%
285,000.00
310,000.00
325,000.00
340,000.00
360,000.00
380,000.00
395,000.00
415,000.00
435,000.00
460,000.00
480,000.00
505,000.00
530,000.00
560,000.00
585,000.00
610,000.00
635,000.00
665,000.00
695,000.00
725,000.00
102.042%
103.935%
105.596%
107.107%
108.338%
109.356%
109.907%
135.078%
109.614%
108.748%
107.890%
106.970%
106.338%
101.333%
99.726%
98.922%
99.763%
99.146%
98.493%
97.806%
3.728%
3.930%
4.099%
4.250%
4.355%
4.391%
-
01/01/2035
01/01/2035
01/01/2035
01/01/2035
01/01/2035
01/01/2035
-
100.000%
100.000%
100.000%
100.000%
100.000%
100.000%
-
290,819.70
322,198.50
343,187.00
364,163.80
390,016.80
415,552.80
434,132.65
560,573.70
476,820.90
500,240.80
517,872.00
540,198.50
563,591.40
567,464.80
583,397.10
603,424.20
633,495.05
659,320.90
684,526.35
709,093.50
-
-
$9,695,000.00
-
-
-
-
$10,160,090.45
c
c
c
c
c
c
-
Call Date Call Price
Dollar Price
Bid Information
Par Amount of Bonds
Reoffering Premium or (Discount)
Gross Production
$9,695,000.00
465,090.45
$10,160,090.45
Total Underwriter's Discount (0.700%)
Bid (104.097%)
$(67,865.00)
10,092,225.45
Total Purchase Price
$10,092,225.45
Bond Year Dollars
Average Life
Average Coupon
$116,617.97
12.029 Years
4.6527965%
Net Interest Cost (NIC)
True Interest Cost (TIC)
4.3121753%
4.2132203%
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 4
Page 106 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Project Summary
Dated 01/15/2027 | Delivered 01/15/2027
Sources Of Funds
Par Amount of Bonds
Reoffering Premium
Total Sources
$9,695,000.00
465,090.45
$10,160,090.45
Uses Of Funds
Deposit to Project Construction Fund
Costs of Issuance
Total Underwriter's Discount (0.700%)
Rounding Amount
Total Uses
10,000,000.00
90,538.75
67,865.00
1,686.70
$10,160,090.45
Flow of Funds Detail
State and Local Government Series (SLGS) rates for
Date of OMP Candidates
Project Construction Fund Solution Method
Total Cost of Investments
Total Draws
Net Funded
$10,000,000.00
$10,000,000.00
Bond Statistics
Average Life
Average Coupon
12.029 Years
4.6527965%
Net Interest Cost (NIC)
Bond Yield for Arbitrage Purposes
True Interest Cost (TIC)
All Inclusive Cost (AIC)
4.3121753%
4.0870409%
4.2132203%
4.3155875%
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 5
Page 107 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Detail Costs Of Issuance
Dated 01/15/2027 | Delivered 01/15/2027
COSTS OF ISSUANCE DETAIL
Municipal Advisor
Bond Counsel
Rating Agency Fee
POS/Official Statement
CUSIP
Registration and Paying Agent
$30,000.00
$25,000.00
$32,000.00
$1,638.75
$900.00
$1,000.00
TOTAL
$90,538.75
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 6
Page 108 of 159
Preliminary
$9,695,000
CITY OF GALLATIN, TENNESSEE
Proposed Electric System Revenue Bonds, Series 2027
Bond Summary Statistics
Maturity
Type
Par Value
Price
Average
Coupon
Average Life
01/01/2047
Total Serial 1
9,695,000.00
104.797%
4.653%
12.029 Years
Total
-
$9,695,000.00
-
-
-
Bond Statistics
Dated
Delivery Date
Last Maturity
1/15/2027
1/15/2027
1/01/2047
Arbitrage Yield
True Interest Cost (TIC)
Net Interest Cost (NIC)
All Inclusive Cost (AIC)
4.0870409%
4.2132203%
4.3121753%
4.3155875%
Average Coupon
Average Life (years)
4.6527965%
12.029 Years
Par Amount
Bond Proceeds
Total Interest
Net Interest
Bond Years from Dated Date
Bond Years from Delivery Date
Total Debt Service
Maximum Annual Debt Service
Average Annual Debt Service
Total Underwriter's Discount (0.700%)
Bid (104.097%)
9,695,000.00
10,160,090.45
5,425,996.88
5,028,771.43
116,617,972.22
116,617,972.22
15,120,996.88
759,993.26
756,049.84
67,865.00
10,092,225.45
Derivation of True Interest Cost
Par Amount of Bonds
Reoffering Premium or (Discount)
Total Underwriter's Discount (0.700%)
Total Purchase Price
True Interest Cost (TIC)
$9,695,000.00
465,090.45
(67,865.00)
$10,092,225.45
4.2132203%
Derivation of All Inclusive Cost
Par Amount of Bonds
Reoffering Premium or (Discount)
Total Underwriter's Discount (0.700%)
Costs of Issuance
Net Issue Proceeds
All Inclusive Cost (AIC)
$9,695,000.00
465,090.45
(67,865.00)
(90,538.75)
$10,001,686.70
4.3155875%
Derivation of Arbitrage Yield
Par Amount of Bonds
Reoffering Premium or (Discount)
Original Issue Proceeds
Bond Yield for Arbitrage Purposes
$9,695,000.00
465,090.45
$10,160,090.45
4.0870409%
Gallatin DE 2027 $10MM 8. | SINGLE PURPOSE | 8/25/2026 | 4:38 PM
Oakdale Municipal Advisors
Page 7
Page 109 of 159
CITY OF GALLATIN, TENNESSEE
Current and Proposed Electric System Debt Service
as of June 30, 2026
FY
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
2046
2047
PRINCIPAL
$360,000
375,000
395,000
415,000
435,000
460,000
480,000
505,000
530,000
555,000
585,000
615,000
645,000
675,000
710,000
745,000
775,000
805,000
840,000
Series 2024 Bonds
INTEREST
$504,600
486,225
466,975
446,725
425,475
403,100
379,600
354,975
329,100
301,975
273,475
243,475
211,975
178,975
144,350
111,700
81,300
49,700
16,800
TOTAL
$864,600
861,225
861,975
861,725
860,475
863,100
859,600
859,975
859,100
856,975
858,475
858,475
856,975
853,975
854,350
856,700
856,300
854,700
856,800
Total
$10,905,000
$5,410,500
$16,315,500
Proposed
Series 2027 Bonds*
PRINCIPAL
INTEREST
TOTAL
285,000
310,000
325,000
340,000
360,000
380,000
395,000
415,000
435,000
460,000
480,000
505,000
530,000
560,000
585,000
610,000
635,000
665,000
695,000
725,000
443,066
446,743
431,243
414,993
397,993
379,993
360,993
341,243
320,493
298,743
275,743
251,743
226,493
199,993
174,681
149,088
122,400
93,825
63,900
32,625
$0
728,066
756,743
756,243
754,993
757,993
759,993
755,993
756,243
755,493
758,743
755,743
756,743
756,493
759,993
759,681
759,088
757,400
758,825
758,900
757,625
$9,695,000
$5,425,997
$15,120,997
TOTAL CURRENT AND
PROPOSED DEBT SERVICE
PRINCIPAL
INTEREST
TOTAL
$360,000
$504,600
$864,600
660,000
929,291
1,589,291
705,000
913,718
1,618,718
740,000
877,968
1,617,968
775,000
840,468
1,615,468
820,000
801,093
1,621,093
860,000
759,593
1,619,593
900,000
715,968
1,615,968
945,000
670,343
1,615,343
990,000
622,468
1,612,468
1,045,000
572,218
1,617,218
1,095,000
519,218
1,614,218
1,150,000
463,718
1,613,718
1,205,000
405,468
1,610,468
1,270,000
344,343
1,614,343
1,330,000
286,381
1,616,381
1,385,000
230,388
1,615,388
1,440,000
172,100
1,612,100
1,505,000
110,625
1,615,625
695,000
63,900
758,900
725,000
32,625
757,625
$20,600,000
$10,836,497
$31,436,497
*Estimated based on current market conditions.
Page 110 of 159
CITY OF GALLATIN, TENNESSEE
Gallatin Department of Electricity
HISTORICAL DEBT SERVICE COVERAGE ANALYSIS
(Does not reflect any expected rate increases.)
FY2019
FY2020
FY2021
FY2022
FY2023
FY2024
FY2025
$71,687,516
195,496
273,273
33,331
463,679
132,223
$72,785,518
$66,040,055
205,132
227,000
33,491
453,234
159,879
$67,118,791
$62,878,053
229,720
237,245
31,228
480,071
149,092
$64,005,409
$68,893,931
246,609
254,508
31,147
503,626
94,635
$70,024,456
$76,292,985
257,813
292,406
34,305
528,510
320,998
$77,727,017
$74,418,883
277,166
264,143
32,371
673,875
602,316
$76,268,754
$82,835,167
283,659
296,092
38,570
787,618
670,871
$84,911,977
Operating Expenses:
Purchased power
Distribution expense*
Customer accounts expense
Sales expense
Administrative and general expense
Maintenance expense
Amortization
Payroll Taxes
Interest expense
Total Operating Expenses
63,097,039
1,229,115
789,028
73,021
1,397,782
1,012,484
63,537
167,650
32,585
$67,862,241
56,098,632
1,270,923
796,820
70,173
1,520,548
1,131,952
46,397
166,718
19,162
$61,121,325
51,133,158
1,301,201
825,729
46,572
1,680,088
1,603,340
42,240
170,115
21,875
$56,824,318
56,252,035
1,504,336
894,172
74,895
1,393,435
1,544,729
4,047
199,075
23,708
$61,890,432
64,561,537
1,612,980
956,731
77,423
2,256,248
1,654,192
3,347
215,523
46,751
$71,384,732
61,381,830
1,537,005
1,043,064
83,698
2,597,371
1,847,876
1,143
233,931
160,110
$68,886,028
66,628,500
2,320,889
1,383,613
57,808
2,413,622
2,357,595
266,210
287,843
$75,716,080
Net Revenue Available for Debt Service
$4,923,277
$5,997,466
$7,181,091
$8,134,024
$6,342,285
$7,382,726
$9,195,897
$864,600
5.69 X
$864,600
6.94 X
$864,600
8.31 X
$864,600
9.41 X
$864,600
7.34 X
$864,600
8.54 X
$864,600
10.64 X
$1,621,093
3.91 X
$1,621,093
4.55 X
$1,621,093
5.67 X
Operating Revenue:
Electric sales revenue (net of uncollectible accounts)
Rent from electric property
Forfeited discounts
Company use of electricity
Miscellaneous service revenue
Interest and dividend income
Maximum Annual Debt Service
Debt Service Coverage
Estimated Maximum Annual Debt Service after issuance of Series 2027
Debt Service Coverage
*Net of contributions to capital.
Page 111 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Human Resources
AGENDA # 9
______________________________________________________________________________
SUBJECT:
RESOLUTION NO. R26Ø9-88:
RESOLUTION TO REVISE THE PERSONNEL CLASSIFICATION SYSTEM BY ADDING THE
CITY RECORDER POSITION WITHIN THE CITY RECORDER DEPARTMENT AND
ESTABLISH JOB DESCRIPTION
SUMMARY:
Per charter changes taking effect as of January 2027, the City Recorder position becomes an
appointed position within the classified service rather than an elected position. This change requires
an approved job description and inclusion in the City play plans.
RECOMMENDATION:
Approve
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 112 of 159
RESOLUTION NO. R26Ø9-88
RESOLUTION TO REVISE THE PERSONNEL CLASSIFICATION SYSTEM BY ADDING
THE CITY RECORDER POSITION WITHIN THE CITY RECORDER DEPARTMENT
AND ESTABLISH JOB DESCRIPTION
WHEREAS, Section 13-105 of the Gallatin Municipal Code provides for the revision of
the Personnel Classification Plan for the City of Gallatin, Tennessee; and
WHEREAS, Chapter 67 of the Private Acts of 1953, Article VII, Section 1 of the Gallatin
Charter was amended by Ordinance O2301-6, to include the City Recorder position in the list of
appointed public offices included in the Classified Service as of January 5, 2027.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, the Personnel Classification System shall be updated to include the position of City
Recorder (SH); and
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
the job description attached hereto as Exhibit A is hereby approved and ordered implemented into
the Personnel Classification System for the City of Gallatin, Tennessee, for the City Recorder
position.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
the Pay Plan and Chart be updated for Pay Grade SH on the Salary Employee Schedule by adding
the position of City Recorder as shown on the updated Pay Plan, attached hereto as Exhibit B.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
this resolution shall take effect upon the approval of City Council, the public welfare requiring such.
IT IS SO ORDERED.
PRESENT AND VOTING
AYE:
NAY:
DATED:
MAYOR PAIGE BROWN
ATTEST:
APPROVED AS TO FORM:
CONNIE KITTRELL
CITY RECORDER
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 113 of 159
TITLE: City Recorder
PG: SH
DEPARTMENT: Recorder’s Office
REPORTS TO: Mayor and City Council
REVISION DATE: October 2026
PURPOSE OF POSITION:
The City Recorder performs administrative, accounting, recordkeeping, and legislative support duties for the City. This
position serves as the official custodian of municipal records, the City’s Public Records Request Coordinator, and
provides essential support to the Mayor, City Council, and City departments. Responsibilities include maintaining
accurate records, supporting legislative processes, administering financial functions, and ensuring compliance with
applicable laws. Work requires independent judgment, confidentiality, professionalism, and strong attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other
duties may be required and assigned.
1. Prepares agendas, records minutes, publishes notices, and maintains official records for the Mayor, City Council,
Beer Board, and other governing bodies.
2. Records and documents motions, votes, actions, and proceedings in accordance with municipal requirements
and parliamentary procedure; maintains official minute books and ensures current records are available at all
meetings.
3. Maintains and files committee reports and related documents submitted to the City Recorder’s Office.
4. Maintains the official membership roll of elected officials and calls roll when required.
5. Provides elected officials with meeting materials, legislative documents, and information necessary for official
business.
6. Issues meeting notices to elected officials in accordance with legal and procedural requirements.
7. Calls meetings to order in the absence of both the Mayor and Vice Mayor and oversees the election of a Mayor
Pro Tem, pursuant to established procedure.
8. Serves as custodian of all municipal records including ordinances, resolutions, contracts, deeds, easements,
licenses, permits, archival materials, and other permanent documents.
9. Serves as the City’s Public Records Request Coordinator and ensures compliance with Tennessee public records
laws.
10. Prepares, certifies, posts, and distributes official documents including ordinances, resolutions, meeting packets,
and legal notices.
11. Maintains custody of the official City seal; certifies records; ensures proper codification, indexing, and archiving
of municipal ordinances.
12. Coordinates Beer Board operations including agenda preparation, legal notices, fee collection, documentation,
and compliance with City ordinances.
13. Prepares annual budget materials, assists with estimates and recommendations, and supports preparation of
the appropriation ordinance.
14. Collects City revenues including taxes, fees, utilities, licenses, and other payments.
15. Issues and maintains records for business tax licenses, property tax relief vouchers, permits, and other municipal
documentation.
16. Prepares reports required for annual audits and State agency submissions.
17. Prepares administrative correspondence and notices; purchases office supplies; updates the City website; and
assists other departments as needed.
18. Assists in developing records management policies, procedures, and retention schedules.
19. Supervises assigned personnel; provides training, assigns work, monitors performance, and recommends
personnel actions.
20. Maintains professional development through training, conferences, workshops, and participation in professional
affiliations.
Page 114 of 159
21. Performs related tasks as required.
MINIMUM QUALIFICATIONS:
• Bachelor’s Degree from an accredited college or university, with focus in business administration, public
administration, accounting, or finance, preferred.
• Three to five (3–5) years of supervisory experience in a professional accounting, finance, or public
administration setting.
• Must be bondable.
• Must possess a valid driver’s license.
• Ability to obtain Tennessee municipal clerk certification within required timeframes, if applicable.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of municipal accounting principles and financial practices.
• Knowledge of Tennessee laws, regulations, and ordinances applicable to the office of the City Recorder.
• Knowledge of legislative procedures, public records requirements, and municipal administrative operations.
• Knowledge of modern office practices, recordkeeping systems, and digital archiving.
• Ability to interpret and apply ordinances, laws, regulations, and procedural guidelines.
• Ability to prepare accurate minutes, agendas, notices, and administrative documents.
• Ability to establish and maintain effective working relationships with elected officials, staff, and the public.
• Ability to plan, organize, direct, and evaluate the work of assigned personnel.
• Ability to exercise independent judgment, manage multiple priorities, and meet deadlines.
• Strong organizational, communication, and interpersonal skills.
• Ability to prepare clear, concise, and accurate reports.
• Ability to maintain confidentiality and manage sensitive information.
• Proficiency with computers, financial software, digital imaging systems, and Microsoft Office applications.
PHYSICAL REQUIREMENTS:
This is sedentary work requiring the exertion of up to 25 pounds of force occasionally and a negligible amount of force
frequently or constantly to move objects; work requires stooping, reaching, standing, walking, lifting, fingering, and
repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word
including through a drive-up window; hearing is required to perceive information at normal spoken word levels; visual
acuity is required for preparing and analyzing written or computer data, operation of machines, determining the
accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to
adverse environmental conditions.
WORK ENVIRONMENT:
Work is performed primarily in an office setting and occasionally at public meetings or related events. Noise levels vary
and may increase during public meetings. Evening work may be required for workshops, meetings, and other official
functions.
The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race,
sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified
individuals with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
EMPLOYEE NAME (PLEASE PRINT): ____________________________________________________________________
EMPLOYEE SIGNATURE: ___________________________________________________ DATE: ____________________
Deputy Clerk/Municipal Court Clerk
Page 2 of 2
Page 115 of 159
REVISED: 10/6/2026
Salaried Employee Schedule FY 2027
TITLE
Tourism Development Manager
DEPT.
EDA
GRADE
SA
64,580.00
66,142.50
67,744.06
69,385.66
71,068.31
Special Projects Manager
EDA
SB
69,267.50
70,947.19
72,668.87
74,433.59
76,242.43
Assistant Director - Civic Center Administration
Assistant Director - Golf Course
Assistant Director - Maintenance
Risk Manager
Sports Tourism Business Development Manger
PRC
PRC/GFC
PRC
ATT
EDA
SC
74,306.56
76,112.23
77,963.03
79,860.11
81,804.61
Assistant Director of Human Resources
Director of Administration & Communications
HR
MAY
SD
79,723.55
81,664.64
83,654.26
85,693.62
87,783.96
Assistant Director of Information Systems
Assistant Superintendent of Public Works
Deputy Building, Electrical & Gas Codes Official
Engineering Development Services Director
Internal Auditor
Stormwater Utility Administration Director
IT
PWK
CDS
ENG
FIN
ENG/SMW
SE
85,546.82
87,633.49
89,772.33
91,964.64
94,211.75
Assistant City Engineer - Capital Improvements
Assistant City Engineer - Traffic
Assistant City Planner
Deputy Director of Finance
ENG
ENG/TRAF
PLN
FIN
SF
91,806.83
94,050.00
96,349.25
98,705.99
101,121.63
Assistant City Attorney
Assistant Superintendent of Public Utilities
Executive Director of EDA
ATT
UTL/GAS
EDA
SG
98,536.35
100,947.75
103,419.45
105,952.93
108,549.76
Building, Electrical, Fire and Gas Codes Official
City Engineer
City Planner
City Recorder
Director of Human Resources
Parks & Recreation Director
CDS
ENG
PLN
REC
HR
PRC
SH
105,770.57
108,362.84
111,019.91
113,743.40
116,534.99
Chief Information Officer
Superintendent of Public Works
IT
PWK
SI
113,547.36
116,334.05
119,190.40
122,118.16
125,119.11
Director of Finance
FIN
SJ
121,907.42
124,903.10
127,973.68
131,121.02
134,347.05
UTL/WTR
SK
130,894.47
134,114.83
137,415.71
140,799.10
144,267.08
Superintendent of Public Utilities
1
Effective 06/28/2026
2
3
4
5
Page 4 of 6
Page 116 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Human Resources
AGENDA # 10
______________________________________________________________________________
SUBJECT:
RESOLUTION NO. R26Ø9-87
RESOLUTION APPOINTING CITY RECORDER AND SETTING COMPENSATION RATE
SUMMARY:
Appointing Connie Kittrell as City Recorder as of the position transition date of January 5, 2027.
The City Recorder position was reclassified from an elected to an appointed position with the
Charter amendment approved by council in Resolution R2305-43, following approval of the TN
General Assembly. Specifics of the personnel transition are included in the current resolution.
RECOMMENDATION:
Approve
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 117 of 159
RESOLUTION NO. R26Ø9-87
RESOLUTION APPOINTING CITY RECORDER AND SETTING COMPENSATION
RATE
WHEREAS, Connie Kittrell currently serves as the City Recorder. She has served as the
City Recorder since January 5, 1994 as an elected official.
WHEREAS, following approval by the Tennessee General Assembly, the City of Gallatin
amended its Charter by Resolution No. R2305-43 to provide that the City Recorder position shall
be an appointed official for the City of Gallatin rather than an elected official.
WHEREAS, Connie Kittrell’s term as the elected City Recorder for the City of Gallatin
ends effective January 5, 2027, and it is necessary to appoint her to the position pursuant to the
Charter amendment and transfer her status to the classified service.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that pursuant to Article VI, Section 2, of the Charter for the City of Gallatin,
Tennessee, the City Council hereby appoints Connie Kittrell to the position of City Recorder.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
Connie Kittrell shall receive pay at the rate equivalent to step 5 of paygrade SH.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
any leave accrued during the time in elected service shall be paid on or before the first regularly
scheduled pay date following the service transition date and in accordance with Rule 16, Sections
16-2 and 16-3, of the City of Gallatin Personnel Rules and Regulations.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
Connie Kittrell’s classified service date shall be January 5, 2027.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
Connie Kittrell is excepted from the classified service requirement of Vacation Leave and shall be
immediately granted vacation accrual at a rate of a Department Head with 5+ years of service, in
accordance with the City of Gallatin Personnel Rules and Regulations, Rule 16, Section 16-2.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
Connie Kittrell is excepted from the enrollment requirements of the Sick Leave Pool, as described
in Rule 16, Section 16-3 (u) of the City of Gallatin Personnel Rules and Regulations, and is granted
immediate enrollment into and immediate eligibility to withdraw from the Sick Leave Pool.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that
this resolution shall take effect upon the approval of City Council, and Connie Kittrell’s
employment status shall transfer to the classified service effective January 5, 2027, the public
welfare requiring such.
IT IS SO ORDERED.
Page 118 of 159
PRESENT AND VOTING
AYE:
NAY:
DATED:
MAYOR PAIGE BROWN
ATTEST:
APPROVED AS TO FORM:
CONNIE KITTRELL
CITY RECORDER
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 119 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Human Resources
AGENDA # 11
______________________________________________________________________________
SUBJECT:
RESOLUTION NO. R26Ø9-89:
RESOLUTION TO RECLASSIFY CITY SURVEYOR/ENGINEERING TECHNICIAN (PT) TO
ENGINEERING PROJECT MANAGER I IN THE ENGINEERING DEPARTMENT AND
APPROVING JOB DESCRIPTION UPDATES
SUMMARY:
Due to internal promotion, the PT City Surveyor position is now vacant. The Engineering
Department is requested the reclassification of the PT position to a FT Engineering Project Manager
position. Job description updates for the Engineering PM and the Stormwater PM have been
submitted for approval.
RECOMMENDATION:
Approve
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 120 of 159
RESOLUTION NO. R26Ø9-89
RESOLUTION TO RECLASSIFY CITY SURVEYOR/ENGINEERING
TECHNICIAN (PT) TO ENGINEERING PROJECT MANAGER I IN THE
ENGINEERING DEPARTMENT AND APPROVING JOB DESCRIPTION
UPDATES
BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the
City Surveyor/Engineering Technician – PT (HJ) position be reclassified to the Engineering
Project Manager I (HJ) in the Engineering Department.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that the updated job description for the Engineering Project Manager I/II/III
and the Stormwater Project Manager I/II/III positions attached hereto as collective Exhibit
A are hereby approved and ordered implemented into the Personnel Classification System
for the City of Gallatin, Tennessee.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that the Pay Plan and Chart be updated for Pay Grade HJ on the Hourly
Employee schedule by removing the position of City Surveyor/Engineering Technician as
shown on the updated Pay Plan, attached hereto as Exhibit B.
BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that this resolution shall take effect upon City Council approval, the public
welfare requiring such.
IT IS SO ORDERED.
PRESENT AND VOTING
AYE:
NAY:
DATED:
MAYOR PAIGE BROWN
ATTEST:
CONNIE KITTRELL
CITY RECORDER
APPROVED AS TO FORM:
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 121 of 159
TITLE: Engineering Project Manager I/II/III
PG: HJ/HL/HM (dependent upon qualifications)
DEPARTMENT: Engineering
REPORTS TO: Assistant City Engineer
REVISION DATE: SEPTEMBER 2026
PURPOSE OF POSITION:
The purpose of this position is to perform professional work in the design, construction, inspection and maintenance of a
variety of public facilities. Project Managers may have more of an emphasis in one of three areas within the Engineering
Department: (1) Traffic/Transportation, (2) Existing Transportation Infrastructure/Capital Improvements, and (3)
Development Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other
duties may be required and assigned.
1. Plans, coordinates, and participates in review of submittals for subdivisions, site plans, zoning changes, and
related items for compliance with City ordinances, policies, and standard of design as they relate to engineering;
Reviews engineering construction drawings and inspects construction for compliance.
2. Verifies accuracy of design calculations for stormwater and transportation infrastructure submitted by engineers
for private development projects.
3. Manages all aspects of Capital Improvement construction projects from concept through construction related to
the City's bridges, roadway and traffic control system, resurfacing, and stormwater projects.
4. Prepares engineering construction drawings from field notes, sketches, record information, topographic maps, and
design calculations pertaining to stormwater, streets, utilities, or other City owned infrastructure, and inspecting
construction for compliance.
5. Calculates subdivision performance sureties, inspects construction, and reports estimates.
6. Evaluates and reports on proposed projects using accepted civil engineering design practices.
7. Communicates both broadly and specifically on Capital Improvement projects whatever information that should
be shared to all those required.
8. Investigates and evaluates citizen complaints concerning stormwater, street, and/or traffic control device problems
using accepted engineering design practices.
9. Prepares reports on recommended solutions and writes work orders for stormwater issues, street repair, traffic
control devices, and/or street signs.
10. Assists the Street Division by making recommendations and inspections of construction associated with
stormwater, traffic control, and other construction projects.
11. Reports on street infrastructure conditions annually and recommends rehabilitation methods.
12. Inspects bridges for safety and assesses the need for repairs.
13. Manages, supervises, and performs programming, timing and communication corrections, and maintenance to
traffic control devices.
14. Inspects right-of-way excavations, traffic signals, and any other traffic control device installations.
15. Issues stop work orders on projects in violation of City requirements.
16. Collects data in the field, using basic surveying techniques for civil engineering project designs.
17. Provides other surveying expertise as education and skills allow. Including, but not limited to, construction and
boundary survey staking, topographic and boundary surveys, and preparing boundary/right-of-way/easement
information.
18. Prepares cost estimates, bid documents, and construction contracts.
19. Prepares and maintains engineering files and records.
20. Attends Planning Commission meetings as assigned.
21. Assist City Engineer with budget preparation related to own projects or activities.
22. Manages, administers, and performs tasks associated with the City’s Stormwater (MS4) Program that are
normally performed by the Stormwater Utility Administration staff as necessary. This includes public education
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Page 122 of 159
and outreach, discharge and erosion prevention, inspections, mapping of the stormwater infrastructure, employee
training, development of operational procedures, procurement of grants, construction plan review, compliance
monitoring, and administration of violations.
23. Performs any and all tasks normally performed by the Engineering Technician or Traffic Signal Control
Technician as necessary.
24. Regular and predictable attendance.
25. Ability to work in a cooperative manner with others.
26. Performs related tasks as required.
CLASSIFICATION TIER ASSIGNMENTS & EXPECTATIONS
The core duties listed above are broken down by level of experience, assignment scope, and complexity below.
Project Manager I
• Plan Review & Compliance: Reviews standard subdivision, site, and zoning plans for adherence to City
of Gallatin zoning ordinances, subdivision regulations, design and construction manual, and standard
drawings. Tracks plan changes and discrepancies.
• Numerical Verification: Verifies basic calculations such as asphalt quantities, pipe lengths, and
elevations. Calculates subdivision performance sureties and performs surety inspections.
• Routine Inspections: Performs inspections for new construction and existing infrastructure; flags and
notes structural deficiencies. Inspects traffic control/safety devices, right-of-way cuts, and EPSC
measures. Sets and maintains own inspection schedules.
• Communication & Support: Answers basic questions from contractors, developers, and other divisions
about projects. Processes fix-it form requests and identifies the correct party to handle the issue. Writes
standard work orders for street and street infrastructure maintenance.
• Project Support: Assists with project budgets, scoping, document handling, and Capital Improvement
Plan (CIP) updates for assigned projects. Provides some guidance to consultant engineers as it pertains to
basic project management.
• Traffic Alignment: Maintains a basic understanding of traffic impact studies.
• Core Retained Duties: Handles foundational administrative tasks. Holds the authority to recommend
formal code enforcement to senior staff.
Project Manager II
• Engineering Design Adjustment: Recommends or executes targeted changes to design plans based on
advanced civil engineering and construction design practices. Identifies critical design flaws and
coordinates corrective actions.
• End-to-End Project Control: Exercises total control over project schedules, budgets, and scopes from
initiation to final construction closeout. Generates ad hoc documents and unique solutions to non-standard
project needs.
• Technical Depth: Performs and interprets in-depth analyses of design assumptions, existing site
conditions, and proposed quantities.
• Hydrology & Infrastructure: Performs in-depth analyses for stormwater designs, including runoff, gutter
spread, and detention facility dynamics. Evaluates new technologies or processes for asset preservation
and infrastructure upgrades.
• Advanced Coordination: Resolves complex questions from contractors, developers, and external
divisions. Organizes and holds strategic meetings with multiple contractors, designers, and utility
operators to advance active projects.
• Field Surveying: Collects precision field data via engineering surveying instruments; coordinates
boundary survey staking, executes topographic surveys, and prepares right-of-way or easement
documentation (items 16 and 17 on the core list).
• Traffic Systems: Assesses, reviews, and troubleshoots moderately complex traffic signal and timing
issues. Analyzes traffic impact studies, directs required layout corrections, and provides technical design
direction.
• Enforcement Authority: Directly authorizes and issues formal Stop Work Orders and administrative
citations for clear code or project violations (item 15 on the core list).
• Grants & Planning: Submits detailed planning updates for future CIP projects based on planning master
documents. Operates cleanly within grant policies and TDOT Local Program procedures.
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Page 123 of 159
Project Manager III
• Atypical Design Oversight: Manages and reviews all engineering plan types, including atypical, nonstandard, or highly complex configurations. Directs, controls, and signs off on plan reviews performed by
other staff members.
• Portfolio & Section Management: Controls the scope, schedule, and budget across a broad portfolio of
simultaneous projects or an entire section of the Engineering division. Manages and coordinates master
schedules for multiple field inspectors.
• Fiscal Strategy: Infers critical connections between macro budgets and separate project lines; maps out
and resolves potential conflicting financial or scheduling spots.
• Master Planning & Policy: Directs and controls city-wide master plans, including the Capital
Improvement Plans (CIPs), stormwater master plans, and master transportation plans. Develops unit-level
operational policies, procedures, and safety metrics.
• Conflict Resolution: Navigates and provides structured solutions for deep technical or policy conflicts
between distinct city documents, codes, and divisions.
• Inter-Agency Alignment: Convenes and coordinates cross-divisional leadership meetings to consolidate
multiple standalone infrastructure ideas into unified, efficient engineering division projects.
• Grant Lifecycle Execution: Independently initiates, administers, and controls high-value grant projects
within the TDOT Local Programs system from inception through final regulatory closeout.
• Macro-Traffic Networks: Analyzes, coordinates, and implements comprehensive, city-wide traffic
systems and synchronization plans.
• Technical Route Disclaimer: Staff tracking on the experience-based alternative minimum qualification
baseline must route final legal or statutory engineering plan sign-offs through the licensed City Engineer
or other supervising PE.
MINIMUM QUALIFICATIONS:
Project Manager I
• Bachelor’s Degree in Civil Engineering or closely related field.
• Engineer Intern certification, or ability to obtain the certification within one year is preferred.
• Must have a valid driver’s license.
Project Manager II
• Bachelor’s Degree in Civil Engineering or closely related field, with a minimum of four (4) years recent professional
work experience in Civil Engineering.
• Professional Engineer (PE) Licensing or a minimum of six (6) years of recent professional work experience in Civil
Engineering and other professional licenses, certifications, or field relevant master’s degree demonstrating continued
growth.
• Must have a valid driver’s license.
Project Manager III
• Bachelor’s Degree in Civil Engineering or closely related field, with a minimum of eight (8) years of recent
professional work experience in Civil Engineering.
• Professional Engineer (PE) Licensing or a minimum of twelve (12) years of recent professional work experience in
Civil Engineering and other professional licenses, certifications, or field relevant master’s degree demonstrating
continued growth.
• Registered Licensed Surveyor preferred and can count toward required experience.
• Must have a valid driver’s license.
Note: Project Manager II level eligibility can be attained by achieving Professional Engineer (PE) licensure.
Duties and performance requirements at the Project Manager II level have greater expectations and responsibilities
than that of the Project Manager I level and so on for the Project Manager III level.
Page 3 of 5
Page 124 of 159
Other professional licenses or certifications include: Certified Professional in Erosion and Sediment Control
(CPESC), Project Management Professional (PMP), Registered Landscape Architect (RLA), American Institute of
Certified Planners (AICP), Registered Land Surveyor (RLS), Professional Traffic Operations Engineer (PTOE),
Professional Transportation Planner (PTP), or International Municipal Signal Association (IMSA) certifications.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of civil engineering design methods and practices.
• Knowledge of the techniques and methods of drafting.
• Knowledge of the principles of mathematics relating to the civil engineering field.
• Skill in the use of engineering surveying instruments.
• Ability to design water, storm water management and other public works and public utility projects.
• Ability to establish and maintain effective working relationships with others.
• Ability to establish and maintain effective and professional working relationships with vendors, finance staff, other
department heads and governmental officials.
• General knowledge of current office practices and procedures and knowledge of the operation of standard office
equipment and softwares.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to understand and effectively carry out verbal and written instructions.
• Ability to communicate effectively with other members of the staff, supervisor, and the public.
• Ability to communicate in both written and verbal form.
• Ability to develop, interpret and implement local policies and procedures; written instructions, general
correspondence; Federal, State, and local regulations.
• Ability to define problems and deal with a variety of situations.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open
records law and other applicable State and Federal Statutes and Regulations.
• Organizational and time management skills needed to meet deadlines.
• Must have ability to work accurately with attention to detail.
• Ability to maintain confidentiality.
• Ability to work the allocated hours of the position.
PHYSICAL REQUIREMENTS:
This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and
up to 10 pounds of force constantly to move objects; work requires climbing, balancing, stooping, reaching, standing,
walking, fingering, grasping, and feeling; vocal communication is required for expressing or exchanging ideas by means
of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for
preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of
measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and
observing general surroundings and activities.
WORK ENVIRONMENT:
Work is often in an office setting. However, the employee is subject to outside environmental conditions including,
extreme cold, extreme heat, noise, vibration, hazards, atmospheric conditions, dust/dirt, grease/oils, paint fumes, moving
parts of machinery and extreme weather conditions both hot and cold.
The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race,
sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified
individuals with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Page 4 of 5
Page 125 of 159
EMPLOYEE NAME (PLEASE PRINT): ______________________________________________________________
EMPLOYEE SIGNATURE: ___________________________________________________ DATE: ______________
Page 5 of 5
Page 126 of 159
TITLE: Stormwater Project Manager I/II/III
PG: HJ/HL/HM (dependent upon qualifications)
DEPARTMENT: Engineering – Stormwater
REPORTS TO: Stormwater Utility Administration Director
REVISION DATE: SEPTEMBER 2026
PURPOSE OF POSITION:
The purpose of this position is to support the goals and regulatory requirements of the City of Gallatin Stormwater Utility,
Stormwater Programs, and the Engineering Division while providing responsive and effective stormwater services to the
citizens of Gallatin and helping protect public safety, property, and water quality. This includes, but is not limited to
professional work in the design, plans review, inspection, and maintenance of the City’s stormwater facilities, assisting
with and or managing programs, tasks, and events related to ensuring compliance with the City of Gallatin’s Municipal
Separate Storm Sewer System (MS4) Permit as re-issued by the State of Tennessee with increased requirements every five
years as part of the National Pollutant Discharge Elimination System (NPDES) system.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other
duties may be required and assigned.
1. Plans, coordinates, and participates in review of submittals for subdivisions, site plans, zoning changes, and
related items for compliance with City ordinances, policies, and standard of design as they relate to Stormwater;
Reviews engineering construction drawings and inspects construction for compliance.
2. Verifies accuracy of design calculations for stormwater infrastructure submitted by engineers for private
development projects.
3. Manages or assists in the management of all aspects of Capital Improvement construction projects from concept
through construction related to the City's bridges and stormwater infrastructure projects.
4. Prepares engineering construction drawings from field notes, sketches, record information, topographic maps, and
design calculations pertaining to stormwater or other City owned infrastructure, and inspecting construction for
compliance.
5. Manages, administers, and performs tasks associated with the City’s Stormwater (MS4) Program. This includes
public education and outreach, discharge and erosion prevention, inspections, mapping of the stormwater
infrastructure, employee training, development of operational procedures, procurement of grants, construction
plan review, compliance monitoring, and administration of violations.
6. Calculates subdivision performance sureties, inspects construction, and reports estimates.
7. Evaluates and reports on proposed projects using accepted civil engineering design practices.
8. Investigates and evaluates citizen complaints concerning stormwater problems using accepted engineering design
practices. Coordinates solution, and prepares reports on recommended solutions and/or writes work orders for
stormwater issues.
9. Assists the Street/Stormwater Maintenance Division by making recommendations and inspections of construction
associated with stormwater and other construction projects.
10. Inspects or assists in the inspection of bridges for safety and assesses the need for repairs.
11. Assists in enforcing the provisions of the City of Gallatin Stormwater Ordinance. Including Issuing stop work
orders on projects in violation of City requirements.
12. Prepares cost estimates and bid documents.
13. Prepares and maintains engineering files and records.
14. Attends Planning Commission meetings as assigned.
15. Performs any and all tasks normally performed by the Stormwater Technician as necessary.
16. Regular and predictable attendance.
17. Ability to work in a cooperative manner with others.
18. Performs related tasks as required.
CLASSIFICATION TIER ASSIGNMENTS & EXPECTATIONS
The core stormwater duties listed above are broken down by level of experience, regulatory authority, and
complexity below.
Page 1 of 4
Page 127 of 159
Project Manager I
• Plan Review & Compliance: Reviews standard stormwater plans, subdivision layouts, and site submittals
for adherence to City of Gallatin zoning ordinances, subdivision regulations, design manuals, and
standard drawings. Tracks stormwater plan modifications and plan discrepancies.
• Numerical Verification: Verifies basic hydraulic and volume calculations such as pipe lengths, drainage
structure elevations, and ditch configurations. Calculates standard subdivision performance sureties and
performs surety inspections.
• Field Inspections: Conducts basic field inspections for new site drainage construction and audits existing
infrastructure for clogging, scouring, or structural deficiencies. Inspects local Erosion Prevention and
Sediment Control (EPSC) measures. Sets and maintains personal inspection schedules.
• Communication & Support: Fields routine stormwater inquiries from contractors, developers, and internal
divisions. Processes stormwater-related "fix-it" form requests, tracks down the correct responsible party,
and writes standard stormwater infrastructure maintenance work orders.
• Program Support: Assists with project budgets, basic drainage scoping, document handling, and Capital
Improvement Plan (CIP) updates for assigned local stormwater projects. Provides baseline coordination
guidance to consultant engineers.
• Enforcement: Inspects active job sites for code violations; documents non-compliance and recommends
formal enforcement actions to senior staff.
• Core Retained Duties: Handles foundational administrative tasks.
Project Manager II
• Engineering Design Adjustment: Recommends or requires targeted updates to stormwater layout plans
based on advanced civil engineering, construction design practices, and local hydrology conditions.
Pinpoints critical design flaws and coordinates corrective actions.
• Project Management Control: Controls the comprehensive scope, budget, and timeline of assigned
stormwater and bridge Capital Improvement Plan (CIP) projects from concept through final construction
sign-off. Generates ad hoc agreements and unique solutions for non-standard drainage situations.
• Technical Analysis Depth: Performs and interprets in-depth hydraulic and hydrologic analyses for
stormwater infrastructure, including runoff calculations, gutter/roadway spread, and detention/retention
facility storage capacity. Evaluates new structural technologies or asset-preservation processes.
• Advanced Coordination: Resolves complex regulatory and technical questions from developers,
engineers, and outside entities. Coordinates multiple contractors, utilities, and designers via structured
meetings to advance city drainage projects.
• Field Surveying & Data Collection: Collects field data using basic surveying techniques; coordinates
boundary survey staking, executes topographic surveys, and prepares right-of-way or easement
documentation for drainage systems.
• Enforcement Authority: Directly enforces the City of Gallatin Stormwater Ordinance. Possesses
authorized administrative power to issue formal Stop Work Orders and notices of violation on projects
breaching city drainage requirements.
• Grants & Master Planning: Formulates detailed suggestions for future stormwater entries in the CIP using
master plans. Operates within grant parameters and state environmental regulatory rules.
Project Manager III
• Atypical Design Oversight: Manages and evaluates all stormwater plan types, including atypical, nonstandard, or highly complex hybrid drainage configurations. Directs, controls, and signs off on
stormwater reviews performed by other staff members.
• Section Portfolio Management: Controls the scope, schedule, and budget across a broad portfolio of
simultaneous drainage projects or the entirety of the Stormwater section. Manages master inspection
schedules for multiple field inspectors.
• Fiscal & Program Strategy: Infers key connections between macro-level utility budgets and individual
project lines; preemptively resolves conflicting financial spots. Coordinates city-wide stormwater master
plans and develops unit policies, operational procedures, and safety metrics.
• Conflict Resolution: Resolves deep technical, environmental, or policy conflicts between distinct city
documents, codes, and overlapping utility divisions.
• Inter-Agency Alignment: Convenes cross-divisional leadership meetings to consolidate independent
infrastructure plans into single, well-coordinated engineering projects.
• Grant Lifecycle Execution: Independently initiates, administers, and controls high-value grants (including
TDEC, FEMA, or state-level programs) from initial application through final closeout audit.
Page 2 of 4
Page 128 of 159
•
Technical Route Disclaimer: Staff tracking on the experience-based alternative minimum qualification
baseline must route final statutory engineering approvals and plan sign-offs through the licensed City
Engineer or other supervising PE.
MINIMUM QUALIFICATIONS:
Project Manager I
• Bachelor’s Degree in Civil Engineering, Construction, and/or Water related field.
• Engineer Intern certification, or ability to obtain the certification within one year is preferred.
• Must have a valid driver’s license
Project Manager II
• Bachelor’s Degree in Civil Engineering, Construction, and/or Water related field,
• Must have a minimum of four (4) years’ recent professional work experience that fulfills the requirements of
the position.
• Professional Engineer (PE) Licensing or a minimum of six (6) years of recent professional work experience in Civil
Engineering and other professional licenses, certifications, or field relevant master’s degree demonstrating continued
growth.
• TDEC Level 1 and 2 certifications, or the ability to obtain these certifications, is preferred.
• Certified Floodplain Manager (CFM), APWA: Certified Stormwater Manager (CSM), Certified Professional
in Erosion and Sediment Control (CPESC), Tennessee Qualified Hydrologic Professional (TN-QHP), or the
ability to obtain these certifications, is preferred.
• Must have a valid driver’s license.
Project Manager III
• Bachelor’s Degree in Civil Engineering, Construction, and/or Water related field
• Must have a minimum of eight (8) years’ recent professional work experience that fulfills the requirements
of the position.
• Professional Engineer (PE) Licensing or a minimum of twelve (12) years of recent professional work experience in
Civil Engineering and other professional licenses, certifications, or field relevant master’s degree demonstrating
continued growth.
• TDEC Level 1 and 2 certifications, or the ability to obtain these certifications, is preferred.
• Certified Floodplain Manager (CFM), APWA: Certified Stormwater Manager (CSM), Certified Professional
in Erosion and Sediment Control (CPESC), Tennessee Qualified Hydrologic Professional (TN-QHP), or the
ability to obtain these certifications, is preferred.
• Must have a valid driver’s license.
Note: Project Manager II level eligibility can be attained by achieving Professional Engineer (PE) licensure. Duties
and performance requirements at the Project Manager II level have greater expectations and responsibilities than that
of the Project Manager I level and so on for the Project Manager III level.
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of civil engineering design methods and practices.
• Knowledge of the techniques and methods of drafting.
• Knowledge of the principles of mathematics relating to the civil engineering field.
• Skill in the use of engineering surveying instruments.
• Ability to design water, storm water management and other public works and public utility projects.
• Ability to establish and maintain effective working relationships with others.
• Ability to establish and maintain effective and professional working relationships with vendors, finance staff, other
department heads and governmental officials.
• General knowledge of current office practices and procedures and knowledge of the operation of standard office
equipment and software.
Page 3 of 4
Page 129 of 159
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to understand and effectively carry out verbal and written instructions.
• Ability to communicate effectively with other members of the staff, supervisor, and the public.
• Ability to communicate in both written and verbal form.
• Ability to develop, interpret and implement local policies and procedures; written instructions, general
correspondence; Federal, State, and local regulations.
• Ability to define problems and deal with a variety of situations.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open
records law and other applicable State and Federal Statutes and Regulations.
• Organizational and time management skills needed to meet deadlines.
• Must have ability to work accurately with attention to detail.
• Ability to maintain confidentiality.
• Ability to work the allocated hours of the position.
PHYSICAL REQUIREMENTS:
This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and
up to 10 pounds of force constantly to move objects; work requires climbing, balancing, stooping, reaching, standing,
walking, fingering, grasping, and feeling; vocal communication is required for expressing or exchanging ideas by means
of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for
preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of
measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and
observing general surroundings and activities.
WORK ENVIRONMENT:
Work is often in an office setting. However, the employee is subject to outside environmental conditions including,
extreme cold, extreme heat, noise, vibration, hazards, atmospheric conditions, dust/dirt, grease/oils, paint fumes, moving
parts of machinery and extreme weather conditions both hot and cold.
. The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of
race, sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified
individuals with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
EMPLOYEE NAME (PLEASE PRINT): ______________________________________________________________
EMPLOYEE SIGNATURE: ___________________________________________________ DATE: ______________
Page 4 of 4
Page 130 of 159
REVISED: 10/6/2026
Hourly Employee Schedule FY 2027
TITLE
Environmental Services Worker I
General Laborer I
Recycle Laborer
GRADE
DEPT.
PWK/SAN
HA
PWK/SMW/STR
PWK
Switchboard Operator/Records Clerk
UTL/GAS/PWK
Aquatics Assistant Supervisor
Clubhouse Assistant Manager
PRC
PRC/GFC
REC
UTL/GAS/WTR
PWK/SMW/STR
PRC/GFC
CDS
UTL/SWR
WTR/WTP
Customer Service Clerk II
Facility Maintenance Mechanic I
General Laborer II
Groundskeeper
Park Technician I
Permit Technician I
Utility Service Worker I
Administrative Assistant I
Customer Service Clerk III
Environmental Services Equipment Operator
Equipment Operator I
Facility Maintenance Mechanic II
Gas Service Worker I
General Laborer Crew Leader
Groundskeeper/Chemical Specialist
Human Resources Assistant
Inmate Crew Leader
Inventory/Records Clerk
Park Technician II
Service Technician
Sign and Marking Technician
Utility Billing Clerk
Utility Dispatcher
Utility Service Worker II
Wastewater Plant Attendant
Wastewater Plant Operator Trainee
Water Plant Operator Trainee
Administrative Assistant II
AMI Service Technician I
CCTV Inspection Technician
Civic Center Assistant
Cross Connection Control Technician
Equipment Operator II
Flushing Technician
Gas Service Worker II
Maintenance Service Specialist
Mechanic I
Utility Maintenance Technician
Utility Service Technician
REC
PWK/SAN
UTL/GAS
REC/
UTL/GAS/WTR
PWK/SAN
PWK/SMW/STR
UTL/GAS
PWK/STR
PRC/GFC
HR
PRC/PWK/STR
UTL/WTR
PRC
PWK/VEH
PWK/STR
UTL/GAS/WTR
UTL/WTR
UTL/SWR/WTR
UTL/WWTP
UTL/WWTP
UTL/WTR
CDS/ENG/PRC
UTL/GAS/WTR
UTL/SWR
PRC
UTL/WTR
PWK/SMW/STR
UTL/SWR/WTR
UTL/WTP
UTL/GAS
PWK/BLG
UTL/SWR
UTL/SWR/WTR
1
2
3
4
5
18.2646
37,990.42
18.6962
38,888.20
19.1386
39,808.34
19.5921
40,751.62
20.0569
41,718.30
HB
19.5594
40,683.50
20.0234
41,648.62
20.4990
42,637.92
20.9865
43,651.92
21.4862
44,691.40
HC
20.9514
43,578.86
21.4502
44,616.52
21.9614
45,679.66
22.4855
46,769.84
23.0226
47,887.06
HD
22.4478
22.9840
23.5336
24.0969
24.6743
46,691.32
47,806.72
48,949.94
50,121.50
51,322.44
24.0563
50,037.00
24.6327
51,236.12
25.2236
52,465.14
25.8292
53,724.84
26.4499
55,015.74
HE
Effective 06/28/2026
Page 1 of 6
Page 131 of 159
REVISED: 10/6/2026
Hourly Employee Schedule FY 2027
TITLE
Administrative Assistant III
AMI Service Technician II
AMI Specialist
Aquatics Supervisor
Clubhouse Manager
Environmental Services Crew Leader
Equipment Operator II Crew Leader
Facility Maintenance Mechanic III
Gas Equipment Operator
Gas Line Welder
Gas Service Technician
Golf Course Crew Leader
Human Resources Associate
Maintenance Mechanic
Mechanic II
Parks & Recreation Crew Leader
Permit Associate
Recreation Programs Supervisor
Utility Records Coordinator
Wastewater Plant Operator I
Water Distribution Technician
Water Plant Maintenance Mechanic
Water Plant Operator I
Customer Service Supervisor
Engineering Technician I
Gas Distribution Technician
Laboratory Analyst I
Maintenance Supervisor
Mechanic III
Planning Assistant
Stormwater Technician I
Traffic Signal Control Technician I
Utility Distribution Tech
Utility Maintenance Supervisor
Accountant I
Administrative Assistant V
Assistant Customer Service Manager
Codes Inspector I
Engineering Technician II
Executive Administrative Assistant
Existing Industries Coordinator
Facility & Equipment Supervisor
Floodplain Management Technician
Gas Construction Coordinator/Inspector
Grant Coordinator
IT Systems Specialist I
Legal Assistant/Paralegal
Planner I
Planning Technician
Sewer Crew Supervisor
Stormwater Technician II
Traffic Signal Control Technician II
Utility GIS Technician
Utility Inspector
Utility SCADA/Instrumentation & Controls Tech
Wastewater Plant Operator II
Water Crew Supervisor
Water Plant Operator II
Zoning Enforcement Officer I
Accountant II
Codes Inspector II
Codes System Specialist
IT Systems Specialist II
Laboratory Analyst II
Natural Gas Crew Supervisor
Operations Manager
GRADE
DEPT.
PWK
HF
UTL/GAS/WTR
UTL/WTR
PRC
PRC/GFC
PWK/SAN
PWK/STR/SMW
PWK/BLG
UTL/GAS
UTL/GAS
UTL/GAS
GFC
HR
UTL/WWTP
PRC/GFC
PRC
CDS
PRC
UTL
UTL/WWTP
UTL/WTR
UTL/WTR
UTL/WTP
1
2
3
4
5
25.7856
53,634.10
26.4052
54,922.92
27.0403
56,243.72
27.6913
57,597.80
28.3586
58,985.94
PRC
ENG
UTL/GAS
UTL/WTP
PRC
PRC/GFC
PWK/VEH
PLN
ENG/TRAF
UTL
UTL/SWR
HG
27.6445
57,500.56
28.3106
58,886.10
28.9934
60,306.22
29.6932
61,761.96
30.4105
63,253.84
FIN
CDS/PRC/PLN/
PWK
UTL/GAS
CDS
MAY
EDA
PRC
PLN
UTL/GAS
FIN
IT
ATT
PLN
PLN
UTL/SWR
ENG/TRAF
UTL
UTL/WTR
UTL/GAS
UTL/WWTP
UTL/WTR
UTL/WTP
PLN
HH
29.6428
30.3589
31.0929
31.8452
32.6163
61,656.92
63,146.46
64,673.18
66,238.12
67,841.80
FIN
CDS
CDS
IT
UTL/WTP
UTL/GAS
PRC
HI
31.7910
66,125.28
32.5608
67,726.36
33.3498
69,367.48
34.1586
71,049.94
34.9875
72,774.00
Effective 06/28/2026
Page 2 of 6
Page 132 of 159
REVISED: 10/6/2026
Hourly Employee Schedule FY 2027
TITLE
Surety & Planning Coordinator
Utility GIS Coordinator
Zoning Enforcement Officer II
GRADE
DEPT.
PLN
UTL/SWR/WTR
PLN
Codes Inspector III
Commercial Plans Reviewer
Customer Service Manager
Deputy Clerk/Municipal Court Clerk
Engineering Coordinator
Engineering Project Manager I
Engineering Technician III
Environmental Services Supervisor
Equipment Maintenance Vehicle Supervisor
General Supervisor Utility Inspector
IT Systems Specialist III
Planner II
Purchasing Manager
Stormwater Project Manager I
Stormwater Technician III
Streets/Stormwater Supervisor
Traffic Signal Control Technician III
Utility Office Manager
Utility Operations Support Coordinator
CDS
CDS
UTL/GAS
REC
ENG
ENG
ENG
PWK/SAN
PWK/VEH
UTL/WTR
IT
PLN
FIN
ENG/SMW
ENG/SMW
PWK/STR/SMW
ENG/TRAF
UTL
UTL/SWR
HJ
34.1004
70,928.78
34.9279
72,649.98
35.7761
74,414.34
36.6455
76,222.64
37.5366
78,076.18
Assistant Wastewater Plant Manager
Assistant Water Plant Manager
Codes Inspector IV
IT Systems Advisor I
Natural Gas Regulatory Compliance Manager
Planner III
Regulatory Compliance Manager
Stormwater Coordinator
Utility General Supervisor - Gas
Utility General Supervisor - Sewer
Utility General Supervisor - Water
UTL/WWTP
UTL/WTR
CDS
IT
UTL/WTR
PLN
UTL/WTR
ENG/SMW
UTL/GAS
UTL/SWR
UTL/WTR
HK
36.5829
76,092.38
37.4725
77,942.80
38.3843
79,839.24
39.3189
81,783.26
40.2768
83,775.64
Codes Inspector V
Engineering Project Manager II
Facility Maintenance Manager
IT Systems Advisor II
Stormwater Project Manager II
CDS
ENG
PWK/BLG
IT
ENG/SMW
HL
39.2516
81,643.38
40.2079
83,632.38
41.1881
85,671.30
42.1928
87,760.92
43.2226
89,903.06
Engineering Project Manager III
Lead Codes Inspector
Project Engineer
Stormwater Project Manager III
Utilities Staff Engineer
Wastewater Treatment Plant Manager
Water Treatment Plant Manager
ENG
CDS
ENG
ENG/SMW
UTL/WTR
UTL/WWTP
UTL/WTP
HM
42.1205
87,610.64
43.1485
89,748.88
44.2022
91,940.68
45.2823
94,187.08
46.3893
96,489.64
1
Effective 06/28/2026
2
3
4
5
Page 3 of 6
Page 133 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
9/22/2026
DEPARTMENT:
Human Resources
AGENDA # 12
______________________________________________________________________________
SUBJECT:
RESOLUTION NO. R26Ø9-90:
RESOLUTION AMENDING THE CITY OF GALLATIN PERSONNEL RULES AND
REGULATIONS RULE 16, SECTION 16-3
SUMMARY:
Update to the Sick Leave policy to remove non-payment/foreiture of sick time and define payment
requirements in the event of employee death while employed.
RECOMMENDATION:
Approve
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 134 of 159
RESOLUTION NO. R26Ø9-90
RESOLUTION AMENDING THE CITY OF GALLATIN PERSONNEL RULES
AND REGULATIONS RULE 16, SECTION 16-3
WHEREAS, Section 13-104 of the Gallatin Municipal Code provides for amendment of
the Personnel Rules;
WHEREAS, Gallatin Personnel Rule 16, HOLIDAYS, VACATIONS, LEAVES, AND
ABSENCES, Section 16-3, Sick Leave, requires updating for the welfare and benefit of
city employees.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that Rule 16, HOLIDAYS, VACATIONS, LEAVES, AND ABSENCES,
Section 16-3, Sick Leave, subsection (j) of the Gallatin Personnel Rules and Regulations
is hereby amended by deleting “In the event of an active employee’s death, no accrued
untaken sick leave benefits are due or payable.” from the section.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN,
TENNESSEE, that Rule 16, HOLIDAYS, VACATIONS, LEAVES, AND ABSENCES,
Section 16-3, Sick Leave, subsection (j), paragraph of the Gallatin Personnel Rules and
Regulations is hereby amended to read:
“An employee who is forced to separate from City service prior to age 62 because
of disability resulting from an “on-the-job” accident, or death, be paid twenty
percent (20%) of his/her accumulated sick leave at his/her regular straight-time rate
of pay in effect on the effective date of separation provided that, if the employee
were entitled to receive a greater percentage according to the tables above, then
he/she shall receive that percentage.”
BE IT FURTHER RESOLVED that this Resolution shall take effect from and after the
date of final passage, the public welfare requiring such.
IT IS SO ORDERED.
PRESENT AND VOTING
AYE:
NAY:
DATED:
MAYOR PAIGE BROWN
ATTEST:
APPROVED AS TO FORM:
CONNIE KITTRELL
CITY RECORDER
SUSAN HIGH-MCAULEY
CITY ATTORNEY
Page 135 of 159
CITY OF GALLATIN
COUNCIL COMMITTEE AGENDA
September 8, 2026
DEPARTMENT:
City Attorney
AGENDA # 13
______________________________________________________________________________
SUBJECT:
Council requested research into creation of policies for IDD - Infrastructure Development Districts
in the City of Gallatin. Attached is the draft policies and procedures to be considered and reviewed
by City Council.
SUMMARY:
RECOMMENDATION:
ATTACHMENT:
_
_
_ Resolution
_ Ordinance
_
_
_ Correspondence
_ Contract
_
_
_ Bid Tabulation
_ Other
________________________________________________________________________
Approved __ __
Rejected __ __
Deferred __ __
________________________________________________________________________
Notes:
Page 136 of 159
CITY OF GALLATIN, TENNESSEE
POLICIES AND PROCEDURES RELATING TO
THE CONSIDERATION OF PETITIONS FOR THE CREATION OF
REAL ESTATE INFRASTRUCTURE DEVELOPMENT DISTRICTS
Section 1. Introduction
The Real Estate Infrastructure Development Act of 2025 (the “Act”), which was enacted
by the General Assembly of the State of Tennessee as 2025 Public Chapter No. 357 and was
codified as Title 7, Chapter 84, Part 8 of the Tennessee Code Annotated, provides for the creation
of infrastructure development districts in which special assessments are imposed to pay the cost
of capital infrastructure that benefits the applicable district. The City of Gallatin, Tennessee (the
“City”) expects to receive petitions to create such districts pursuant to the Act, and the City
wishes to establish policies and procedures to provide for the orderly consideration of such
petitions and to provide guidance to developers and property owners of the factors that the City
will consider in evaluating such petitions.
These policies and procedures (these “Policies”) supplement the requirements of the Act,
and to the extent the Act and these Policies are inconsistent, the terms of the Act shall control.
Without limitation, if a developer and property owner submit a fully completed petition pursuant
to the Act and do not comply with these Policies, the City will still consider such submitted
petition as required by the Act. However, a developer’s failure to comply with these Policies may
result in a negative recommendation from City staff with respect to the petition, and the City
Council may deny approval of the petition. These Policies are intended to establish a
collaborative process with developers for the creation and consideration of petitions under the
Act.
These Policies are intended to address the consideration of petitions submitted under the
Act to the City and are not intended to cover all aspects of creation of the districts and the
imposition and administration of special assessments pursuant to the Act. The City may adopt
additional policies and procedures pursuant to Tenn. Code Ann. § 7-84-820 to address the
administration of special assessments pursuant to the Act.
The adoption of these Policies does not create or vest any rights in any person or entity,
and the City retains the right to approve or deny any petition to create an infrastructure
development district in the sole discretion of the City.
Terms used in these Policies that are defined in the Act shall have the meanings given to
such terms in the Act.
1
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Section 2. Process for Consideration of Petitions
2.1. Commencement of Petition Process. If a developer desires to request the creation
of an infrastructure development district, the developer shall file with the City a Notice of Intent
relating to its request to create the district in the form attached to these Policies as Exhibit A
together with a draft of the proposed petition and all additional documents and information
required by the form of the Notice. Hard copies of such documents shall be delivered to the office
of the City Recorder and digital copies should be submitted to the City Recorder, City Attorney
and Finance Director at the email addresses provided on the City’s website. The draft petition
shall be substantially in the form provided in Exhibit B provided that the form of petition shall in
all respects comply with the requirements of the Act. Upon submission of the Notice of Intent
and the draft petition, the developer shall meet with designated City staff to discuss the proposed
petition. If a developer and City staff cannot agree on the form of a petition within sixty (60) days
of the submission of the developer’s Notice of Intent, the developer may submit the petition
pursuant to the Act, but the applicable City staff recommendation will be that the petition be
denied approval. A developer should not submit a Notice of Intent until such time as the
developer has (i) submitted a Preliminary Master Development plan in accordance with the City
of Gallatin Zoning Ordinance or a substantially compliant Final Master Development Plan for its
development, (ii) a list of infrastructure expected to be funded, (iii) obtained third-party
estimates of the infrastructure costs expected to be funded as well as the total infrastructure
costs relating to the development, and (iv) a proposed assessment methodology (such as
frontage-based assessment) and the maximum rate of assessment. If a proposed assessment
methodology is complex, City staff may require a third-party report of a consultant with expertise
in assessments relative to the proposed assessment methodology to be submitted with the
petition for the creation of the district.
2.2. Filing of Petition and Mailing Notice. Upon completion of the process described in
Section 2.1, the developer shall collaborate with City staff to submit its petition at such a time
that the public hearing required by the Act relating to the petition can be held between 30 and
45 days from the submission of the petition without the necessity of calling a special meeting of
the City Council. The petition should be filed in the same manner as provided above. Developer
shall notify all property owners within the proposed district by mail using the addresses as shown
in the records of the Sumner County Assessor or Trustee for providing tax notices and provide
evidence of such mailing to City staff prior to the date of the public hearing.
2.3 Public Hearing and Consideration of Resolution. The City Council shall consider a
resolution relating to the petition immediately following the public hearing as required by the
Act. The City Council may vote to approve the petition, approve the petition with amendments
or deny approval of the petition.
2.4. Notice of Creation of District and Assessment. Upon the creation of a district, the
developer shall cause to be filed in the Sumner County Register of Deeds Office a notice of the
creation of the district and the imposition of special assessments in the district in a form
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acceptable to the City within sixty (60) days of the approval of the creation of the district by the
City Council.
2.5. Timeline for District Creation. For illustration purposes only, a timeline summarizing
the City’s preferred approach for considering petitions for the creation of special assessment
districts pursuant to the Act is attached hereto as Exhibit C.
Section 3. General Policies relating to the Infrastructure Development Districts
The City will apply the following policies in connection with considering petitions under
the Act:
3.1. Term of Assessment. The term of any special assessments imposed in a district shall
not exceed the lesser of (i) the period that is reasonably expected to be required to pay the
infrastructure costs in the district based upon the assessment or (ii) thirty (30) years.
3.2 Eligible Infrastructure Costs. All infrastructure costs within the meaning of the Act
may be paid with special assessments imposed pursuant to the Act, provided that the
assessments benefit the properties within the district in the manner required by Section 7-84817(c). For purposes of these policies, “infrastructure costs” are defined in Section 7-84-802(7)
of the Act and are described in Section 5 of the form of petition attached hereto as Exhibit B.
3.3. Municipal Benefits. The City Council has determined that in exchange for providing
developers with access to special assessment financing and for the City’s incurrence of time and
expenses related to the creation and administration of special assessment districts, developers
must agree to provide additional municipal benefits to the City. Only those benefits that comply
with Section 3.2 may be funded with special assessment revenues, and any other municipal
benefits agreed to must be paid for or financed by the developer from private funds. Guidelines
for determining the level of municipal benefits provided by a developer are included in the
Municipal Benefits Guidelines which are attached hereto as Exhibit D and made part of these
Policies. As more particularly described in Municipal Benefits Guidelines, the priority areas of the
City Council are as follows: (i) Extraordinary Benefits and Quality Development; (ii) Attainable
Housing/Housing Stability; and (iii) Enhancement of Infrastructure, Public Service, Safety and
Sustainability. To qualify for a positive City staff recommendation with respect to the petition,
the developer must justify a full credit award in at least one of the three areas or partial credit in
two areas. See Exhibit D for further guidance on the criteria related to full and partial credit
awards.
3.4. Financings. Any financing of infrastructure costs in a district payable, in whole or in
part, from special assessments must be undertaken primarily through a public building authority
or other similarly authorized entity on-behalf of the City as approved by the City Council (the
“Authority”). In connection with any such financing, the developer of the district shall also enter
into a district development agreement pursuant to which the developer, among other things, will
commit to undertake the construction of the infrastructure in the district to the extent such
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infrastructure is not being undertaken by the City or another governmental entity. In connection
with such financing, the developer shall comply with all policies and procedures of the City and
the Authority.
3.5. Value-to-lien Ratio. As a condition to financing infrastructure costs pursuant to
Section 3.4 above, the City strongly prefers the minimum ratio of the appraised value of the
district as developed to the principal amount of the special assessment financing to be at least
three to one (3:1). The Authority, as the issuer of the special assessment financings, has the
discretion to determine whether a ratio less than 3:1, but in no event less than two to one (2:1),
is appropriate for certain financings. The Authority shall use its independent professional
appraiser to assist in making such determinations.
3.6. Transparency and Disclosure Requirements. For all districts approved for creation,
the developer, subsequent seller and any special assessment administrator shall maintain
compliance with the transparency and disclosure requirements provided in Exhibit E attached
hereto and made part of these Policies. As more particularly described in Exhibit E, the four
general requirements are: (i) Full Disclosure of District Obligations and Assessments; (ii)
Infrastructure and Service Commitments; (iii) Public Access to Documents and Records; and (iv)
Ongoing Disclosure Requirements for Resales. The developer, subsequent seller and any special
assessment administrator shall coordinate with regulatory agencies, title companies, and
homeowner associations to ensure proper disclosure practices are followed. Such disclosure
requirements will be included in the district development agreement or other similar agreements
and monitored by City staff to ensure disclosure compliance is achieved.
3.7. Community Input. The City strongly encourages developers to receive input from the
community, particularly neighbors, in connection with undertaking a development for which a
special assessment is requested. Developers will be required at one community meeting, (i.e.
neighborhood meeting), to give the public the opportunity to ask questions about the
development and be provided information about the proposed special assessments to be levied
in the district.
3.8. Relationship to City Existing Policies. These policies shall not be deemed to amend
in any manner the City’s existing policies relating to construction of infrastructure.
3.9. Reporting to the City Council. City staff will provide annual reports on each district
approved pursuant to these policies and on the progress of construction of infrastructure in the
district. The developer shall be required in a district development agreement to cooperate with
such annual reports and to also provide periodic reports to the City Council until all such
infrastructure is completed.
4
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Section 4. Fees and Expenses; Miscellaneous
4.1. Administrative Fees. Actual administrative costs of the City and the Authority in
connection with imposing and collecting the special assessments in the district and undertaking
any financing payable from such special assessments shall be covered by special assessments and
shared by the various offices of the City and the Authority in such manner as may be agreed upon
by the City and the Authority.
4.2. Other Expenses. The developer shall also pay all reasonable expenses incurred by the
City or the Authority to third parties, including attorneys’ fees and fees of the City’s Public Works
and/or Engineering Departments incurred in managing any project hereunder, in connection with
the consideration of any petition and the undertaking of any project or financing irrespective of
whether any petition is approved or any financing is closed.
4.3. Additional Requirements; Amendments. These policies may be amended or waived,
in whole or in part, at any time by a duly adopted resolution of City Council. The City Council may
consider any special circumstances or conditions in determining whether to approve any Petition
for the Establishment of a Real Estate Infrastructure Development District.
5
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EXHIBIT A
NOTICE OF INTENT TO SUBMIT PETITION FOR CREATION OF
REAL ESTATE INFRASTRUCTURE DEVELOPMENT DISTRICT PURSUANT TO
THE REAL ESTATE INFRASTRUCTURE DEVELOPMENT ACT
The undersigned developer is providing to the City of Gallatin this notice of its intent to submit
a petition for creation of a real estate infrastructure development district pursuant to the Real
Estate Infrastructure Development Act of 2025, codified as Title 7, Chapter 84, Part 8 of the
Tennessee Code Annotated. Submitted with this Notice of Intent is the proposed form of the
petition with all exhibits.
I. Developer Information
1. Name of Developer:
2. State of Organization (if an entity):
3. Contact Person:
Phone Number:
E-Mail Address:
4. Website of Developer (if any):
5. Type of Business Entity (circle one): Sole Proprietorship Limited Partnership
Corporation
General Partnership
Limited Liability Company
6. Development Team
Please list the business name, contact person, address, phone number and email address for
the following members of the Developer's development team for the Infrastructure (if not
known, please so indicate):
Infrastructure Contractor:
___________________________________________________________________________
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Architect/Engineers:
___________________________________________________________________________
Attorney for Developer:
___________________________________________________________________________
Consultant for Developer:
___________________________________________________________________________
II. Development and Financing Information
7. Does the Developer currently own the area to be included in the district? (Circle one):
Yes
No
If the answer is no, please explain the Developer’s relationship to the property in the district.
___________________________________________________________________________
___________________________________________________________________________
8. If the district is to be developed in phases, please describe those phases and the expected
timing of each phase:
9. Please describe how the developer intends to undertake any financing payable from special
assessment, including whether such financing is expected to be a loan from a financial
institution or a public offering of bonds:
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10. Indicate maximum assessment period requested and explain how such period was
determined:
11. Has any other government assistance (federal tax credits, grants or other economic benefits)
been requested by the Developer to assist with infrastructure costs relating to the district?
(Circle one):
Yes
No
If yes, describe the type, source, and amount of assistance requested:
12. Did the developer hold community meeting(s) pursuant to which the community was given
an opportunity to provide input on the development? (Circle one):
Yes
No
13. Please discuss how the development supports the vision set in the City’s Land Use Plan -
PlanGallatin.
A-3
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14. Please discuss what effect the development will have on sanitation and emergency service
providers and what discussions the developer has had with sanitation and emergency service
providers regarding any potential effect:
15. Please discuss the municipal benefit commitments of the developer in relation to the
development itself and the community as a whole. See Section 3.3 of the City’s Policies and
Procedures Relating to the Creation of Infrastructure Development Districts for guidance
relating to the City’s municipal benefit priority areas:
III. Supplemental Information
Please provide with this Notice the following:
• Brief business history of the Developer
• Experience of Developer in the use of special assessments in connection with
developments
• Resumes of all principals of Developer
• Timetable for the undertaking of the development
• A detailed budget for the cost of the infrastructure to be constructed relating to the
district including the basis for determining such costs.
• The methodology for determining the overall development cost of the district as
described in the petition.
Developer shall also provide financial information regarding the development and requested
assessment as may be requested by City staff, including such information as may be requested
by the City staff to determine the financial need for the assessment, provided, however, if any of
such information is proprietary, Developer may request City staff to view such information at
Developer’s offices.
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V. Representations and Agreements of Developer
By submitting this Notice, Developer hereby represents and agrees as follows:
(a)
The undersigned Developer hereby agrees that the Developer shall meet with
representatives of the City, upon request, to answer any questions that may arise in connection
with the City's review of this Notice of Intent and related draft petition and that the Developer
shall provide to the City, upon request, any supplemental information requested in connection
with the City's review of this Notice of Intent and related petition.
(b)
The Developer shall pay all reasonable expenses incurred by the City and the
Authority in connection with the consideration of any petition for the creation of an
infrastructure development district and/or the financing of infrastructure relating to such district,
including reasonable fees of counsel to the City and the Authority, irrespective of whether any
petition is approved or any financing is closed.
(c)
The Developer shall indemnify and hold harmless the City, its employees, officers,
commissioners, attorneys and consultants against all losses, costs, damages, expenses (including
reasonable attorney's fees), and liabilities of any nature directly or indirectly resulting from,
arising out of or relating to the acceptance, consideration, approval or disapproval of a petition
by Developer.
Developer:
Signed:
Date: ___________________, 20
Title of Person Signing (if Developer is an entity):
A-5
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EXHIBIT B
Petition for the Establishment of a Real Estate Infrastructure Development District
[Developer Entity] (the “Developer”) and the owners of each parcel of property included
within the boundaries of the infrastructure development district described below hereby petition
the City Council of the City of Gallatin (the “City”) to establish and administer an infrastructure
development district in the manner described herein, pursuant to the authority provided to the
City by Tennessee Code Annotated Sections 7-84-801 et seq. (the “Act”).
1.
The name of the proposed real estate infrastructure development district is requested to
be the “__________Infrastructure Development District” (the “District”).
2.
The boundaries of the District are hereby requested to be those boundaries set forth in
Attachment 1 attached hereto. The Developer represents and warrants that:
a.
the entire boundaries of the District lie within the City; and
b.
the District comprises ___ acres; and
c.
as more fully described in Attachment 4 referenced below, the capital costs
required to develop the District are $___________; and
d.
the Developer’s address is ___________________; and
3.
A list of each parcel of property within the District, identified by the parcel identification
number and address listed therefor in the office of the Sumner County Assessor is
attached hereto as Attachment 2.
4.
Submitted a preliminary development plan in accordance with the City of Gallatin Zoning
Ordinance or a substantially final site plan for its development for the District is attached
hereto as Attachment 3 (the “Plan”). [The attached Plan:
5.
a.
identifies all proposed uses of properties within the District; and
b.
identifies the intended phasing of the development of the District (each such
development phase, a “Phase”).]1
Attachment 4 attached hereto lists the following:
a.
1
the streets, roads, bridges, and sidewalks, and the water, wastewater, natural gas,
electric, telecommunications, parking and storm water facilities, required for the
Use this language if special assessments will be initiated or otherwise administered by phase.
B-1
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development of the District, and benefitting the properties within the District,
whether within or without the boundaries of the District; and the land within the
boundaries of the District required to be donated, dedicated, or otherwise made
available to a governmental entity for the foregoing uses and such other purposes
that benefit the public as are approved by the City (collectively, “Infrastructure”);
and
6.
7.
b.
(i) an estimate of all costs that may be capitalized under generally accepted
accounting principles for purchasing, constructing, installing, and equipping
Infrastructure; (ii) the fees or costs imposed by a municipality or utility service
provider: (A) related to the construction or installation of Infrastructure; or (B) as
a condition to the delivery of utility services to properties within the District; and
(iii) the cost of any land required to be donated, dedicated, or otherwise made
available to a governmental entity for the purposes described above, which land
shall be valued at either the Developer's demonstrated cost or, if the value of the
land has subsequently been appraised, its appraised value, whichever is higher
(collectively, “Infrastructure Costs”) and
c.
an estimate of all other costs of developing the District, including third-party
assessment administrator fees.
The undersigned request that the City levy special assessments (the “Assessment”) on
each parcel of property within the District, in the manner described below, for the
purpose of funding the following:
a.
the Infrastructure Costs associated with those items of Infrastructure identified
on Attachment 5 (the “Funded Infrastructure”); and
b.
the payment of the principal, premium, and interest on any bonds, notes, or other
debt obligations issued pursuant hereto, and the funding of necessary reserves for
debt service, capitalized interest, and costs of issuance related to any such bonds,
notes, or other debt obligations issued; and
c.
an amount of special assessments so levied for administrative expenses, including
expenses incurred by the City and the officers of the City, including the assessor
of property, trustee, or other tax collecting official, in administering the collection
and allocation of special assessments, including a reasonable allocation of
overhead expenses; and
The undersigned request that the Assessment be levied on the basis of _____________
and in the amount of ____________. The undersigned represent and warrant that:
a.
the Funded Infrastructure directly, uniquely and specifically benefits the
properties within the District; and
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b.
without the installation of the Funded Infrastructure, the parcels within the
District could not be developed as proposed; and
c.
the proposed manner and amount of the Assessment apportions the costs of the
Funded Infrastructure to each parcel of property within the District in a manner
consistent with the benefits received by such parcel as a result of the construction
and installation of the Funded Infrastructure.
8.
The undersigned request that the Assessment be levied and collected annually, beginning
in such year as may be agreed to be the City and the Developer, and ending no later than
the _____ year thereafter, in such manner as may be permitted by the Act. [The levy and
collection of the Assessment may be commenced by phase, as determined by the City and
the Developer.]2
9.
The undersigned request that the City take any and all steps that it may elect to take to
provide for the enforcement and collection of Assessments, including without limitation
the imposition of a lien on properties within the District and the imposition of interest
and penalties in the event of a property owner’s failure to timely pay an Assessment, all
as provided by the Act.
10.
The undersigned request that the City:
11.
2
a.
authorize the issuance of bonds, to be issued directly by the Authority for the
purpose of funding the costs of the Funded Infrastructure;
b.
apply and pledge to the payment of such bonds to the proceeds of the Assessment
and the other costs described in Section 6 above;
c.
enter into one or more district development agreements with the Developer, on
such terms as may be consistent with the terms hereof and agreed to between
the City and the Developer, to provide for the application of the proceeds of such
bonds, the construction and installation of the Funded Infrastructure, and the
development of the District.
The undersigned hereby request that the City hold a public hearing regarding this petition
at the time and in the manner required by the Act, and to provide notice thereof in the
manner required by the Act. The Developer hereby agrees to pay, or reimburse the City
for the payment of: (a) all costs incurred by the City to provide notice of the public hearing
related to this petition required by the Act; and (b) upon the levy of an Assessment as
contemplated herein, all legal, financial advisory and other third-party administrative
costs incurred by the City in connection with the implementation of the terms hereof.
Use this language if special assessments will be initiated or otherwise administered by phase
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Respectfully submitted by the petitioners as of this _____ day of ____________, 202___.
DEVELOPER:
[Developer Name]
By:____________________________
Name:_________________________
Title:__________________________
OWNERS:
_______________________________
_______________________________
_______________________________
_______________________________
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Exhibit C
Timeline for District Creation Process
1. Commencement of Petition Process
Developer Submit Notice of Intent and Draft Petition for Review
• Submit hard copies to:
office of the City Recorder
• Submit electronic copies to:
City Recorder, City Attorney and Finance Director
Include the following:
o Preliminary Master Development Plan submitted in accordance with the City of
Gallatin Zoning Ordinance and/or substantially final site plan
o List of infrastructure expected to be funded
o Third-party estimates of infrastructure costs
o Proposed assessment methodology and rate of assessment
Note: Developer should not submit the Notice of Intent until all the above items are available.
•
2. Filing of Petition
• File hard copies with:
office of the City Recorder
• File electronic copies with:
City Recorder, City Attorney and Finance Director
• Next Steps:
o Advertise public hearing at least 14 days prior to hearing
o Public hearing to be held between 30 and 45 days from submission of the petition
without the necessity of a special-called meeting
o Developer to notify all residents within the proposed district by mail using the
addresses as shown in the records of the Sumner County Assessor or Trustee for
providing tax notices and provide evidence of such mailing to City staff prior to the
date of the public hearing
Legal Reference: Tenn. Code Ann. § 7-84-812(b)
Notice of hearing must be mailed to all real property owners within the proposed district.
3. Public Hearing and Consideration of Resolution
•
Possible Actions of the City Council:
o Approve the Petition
o Approve the Petition with Amendments
o Deny Approval of the Petition
Legal Reference: Tenn. Code Ann. § 7-84-813
District may only be established by resolution passed by a majority vote of the governing body
present and voting upon conclusion of the public hearing.
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4. Notice of Creation of District
• Developer to File Notice with:
Sumner County Register of Deeds
Creation Timeline Constraints:
• Maximum of 60 days from submission of Notice of Intent and draft petition for City staff
and developer to agree on the final petition to file with the City Council
• 30-45 days between the formal filing of the finalized petition and the required public
hearing on the petition
• Developer has 60 days from approval by the City Council to file notice of creation with the
Sumner County Register of Deeds
_____________________________________________________________________________
Financings:
• Details related to special assessment financings are dependent on any proposed financing
plan and specific agreements entered into following district creation.
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EXHIBIT D
Municipal Benefits Guidelines
I. Extraordinary Benefits and Quality Development
• Project (within or outside of district) addresses one or more priority
areas in one or more of the City’s master plans
Credit Criteria:
• Construction or financial contributions to City priorities (e.g., the Full credit awarded for
implementation of multimodal transportation improvements, such multiple commitments that
as greenways, bike lanes, traffic calming measures, and transit- strongly align with the City’s
supportive features that are in addition to the improvements Master Plans and
required to serve the development) valued at a minimum of 1% of Development Standards.
the principal amount of the special assessment financing or the
Partial credit awarded for
infrastructure costs of the district if no financing is issued
• Construction, upgrades, or financial contributions for expanding and limited commitments or
improving public infrastructure needed to support an exceptional vague alignment with the
development. This includes, at a minimum, all required off-site City’s Master Plans and
infrastructure required to serve and mitigate the impact of the Development Standards.
development on existing infrastructure - such as roads, utilities, or
stormwater facilities
II. Attainable Housing/Housing Stability
[Criteria to be determined
by the City Council.]
III. Enhancement of Infrastructure, Public Service, Safety and
Sustainability
Credit Criteria:
• Dedicate at least 5% of the total site area to the City for facilities such Full credit awarded for robust
as childcare, fire/rescue stations, community centers, etc. that align design commitments and
with adopted public facility plans and level of service standards
enhancements to public
• Construction, improvement, or financial contributions for public access, maintenance, and
infrastructure, in addition to the infrastructure required to serve the interconnection within the
development, such as roads, utilities, or stormwater facilities valued City’s broader and future
at a minimum of 1% of the principal amount of the special network.
assessment financing or the infrastructure costs of the district if no
financing is issued
Partial credit awarded for
• Universal design / accessibility for people with disabilities
commitments that have
limited impact or moderately
• Connectivity to transit, walking and biking
• Include connected greenway trails that link to the regional or advance public access,
citywide trail network, with a minimum length of 1,000 linear feet maintenance, and
interconnection within the
per 50 acres developed
• Design certified energy efficient homes and buildings (i.e. Energy City’s broader and future
Star, LEED, NGBS, etc.), native landscaping, water conservation network.
measures, etc.
D-1
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•
•
Expansion of the City's fiber-optic network to support municipal
communications, traffic signal coordination, and future smart-city
applications
Installation of City-owned pan-tilt-zoom (PTZ) cameras on
intersection masts to support real-time traffic analysis, crash
reconstruction, and law enforcement investigative purposes,
leveraging existing traffic-monitoring infrastructure to enhance
public safety at minimal incremental cost
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EXHIBIT E
Transparency and Disclosure Requirements
1. Full Disclosure of District Obligations and Assessments
Prior to the sale of any property within the district, developers and sellers shall provide clear,
written disclosure to prospective buyers, printed on neon-colored paper so as to ensure
maximum visibility and prominence, of the following:
•
•
•
•
The existence, purpose, and governance structure of the district (e.g. homeowner
association);
All current and projected special assessments, taxes, and fees levied by the city, including
capital improvement and maintenance obligations;
Any outstanding debt incurred by the special assessment debt-issuing entity that affects
the property;
This information shall be included in the purchase contract and acknowledged by the
buyer a minimum of three (3) business days before closing.
2. Infrastructure and Service Commitments
Developers shall provide buyers with a plain-language summary of planned infrastructure and
community amenities to be funded or maintained within the district, including:
•
•
•
Projected timelines, phasing, and associated completion dates;
Responsibilities of the developer, any future homeowner association, the city, and the
special assessment debt-issuing entity;
Any known risks, delays, or dependencies that could affect delivery of the development.
3. Public Access to Documents and Records
A publicly accessible website shall be maintained by the special assessment administrator or
other appropriate party so current and prospective homeowners can access the following:
•
•
•
Governing documents (e.g., district formation documents, resolutions);
District-related budgets, audits, meeting agendas, and minutes;
Infrastructure plans, service agreements, and debt disclosures.
4. Ongoing Disclosure Requirements for Resales
Subsequent sellers of property within the district shall provide the same disclosures to future
buyers, in accordance with state and local laws. The special assessment administrator or other
appropriate party may offer standardized templates to assist in compliance.
51877154.3
E-1
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2025-2026 Environmental Services Annual Report
•
17,360 tons of garbage picked up and landfilled (2.9% increase)
•
16,218 customers (1.9% increase) with 19,995 cans being serviced weekly (2.5% increase)
•
2,141 lbs/customer of trash generated (1.0% increase)
•
6,806 tons of brush and leaves (24% increase)
•
780.48 tons (8.4% decrease) of materials recycled and diverted from land fill.
Recycling Totals
(TONS)
2020/2021
2021/2022
2022/2023
2023/2024 2024/2025
Plastic
Paper/Cardboard
Glass
Metals
TOTAL:
80
124.7/325.9
138.1
46.3
715
74.1
109.2/382.5
136.7
41.9
744
81.81
97.45/407.8
57.63
42.39
687.16
73.21
75.56
63.51
130.7/371.9 131.15/419.5 110.93/402.8
112.69
145.31
130.24
61.79
80.58
73
750.29
852.1
780.48
2025/2026
Page 156 of 159
2025-2026 Streets & Stormwater Maintenance Annual Report
WORK ORDERS
Utility Cuts
97
Streets
114
Stormwater
78
Sign Shop
272
Total
561
ROUTINE MAINTENANCE
•
•
•
•
•
•
•
•
Potholes (1,992 repairs)
Catch basin cleaning (15,570 lbs.)
Approx. 7,750 linear feet (1.47 miles) of ditches dipped
R.O.W. mowing/ weed eating/ spraying
Litter pick-up (25,891 lbs.) Inmates and adopt-a-street
Street Sweeping (135 miles swept)
Flower Baskets
Sign cleaning/ straightening/ replacement
STORMWATER UTILITY FUNDS
➢ $769,483.89 spent on Stormwater maintenance/ operations (Public Works)
• $484,061.83 Personnel (Salaries, insurance, etc.)
• $231,281.65 Operating and materials costs
• $54,140.41 Equipment Purchase (Hydroseeder, concrete mixer, compactor)
Page 157 of 159
2025-2026 Vehicle & Equipment Maintenance Annual Report
WORK ORDERS COMPLETED
Department
Amount
Environmental Services
Police
Street
Public Utilities
Stormwater Maintenance
Fire
Recycling
Codes
Facility Maintenance
Public Works Administration
Vehicle Maintenance
Traffic Signals
Engineering
Stormwater Administration
Planning
Golf Course
Information Technology
Economic Development
Park Maintenance
836
602
582
339
177
161
84
38
29
12
19
10
9
10
3
1
4
3
1
Total Completed Work Orders
2,920
22% increase from last fiscal year
Page 158 of 159
2025-2026 Facility Maintenance Annual Report
WORK ORDERS COMPLETED
Facility/ Office
Amount
City Hall
Fire Department
Public Works
Public Utilities
Police
Parks & Recreation
Engineering
I.T. Office
Mayor’s Office
Human Resources
Attorney’s Office
Finance
Recorder’s Office
Planning
Codes
EDA
415
324
136
188
139
44
28
33
31
54
11
20
6
5
11
3
Total Completed Work Orders
1448
62% increase from last fiscal year
Page 159 of 159
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