On the agenda: Charles City County meeting — Data Center (Aug 25)

Board of Supervisors
Byron Adkins, Sr., Chair
Ryan Patterson, Vice-Chair
Michael Hill
Keith Rogers Jr., County Administrator

Charles City County Board of Supervisors
Board Meeting Agenda
Date: August 25, 2026
Time: 6:00 PM
Location: Government Administration Building Auditorium
I.
II.
III.

Call to Order/ Roll Call/ Pledge of Allegiance
Adoption of the Agenda
Approval of Minutes - Pgs. 3-10
A. Regular Meeting – July 28, 2026
IV. Awards & Presentations - Pgs. 11-12
A. Proclamation: In Memory of the Honorable Floyd H. Miles Sr
V. Board Appointments - Pgs. 13-15
A. Colonial Community Criminal Justice Board – Jayson Crawley, Sheriff
B. Colonial Community Criminal Justice Board – Tyler Klink, Commonwealth Attorney
VI. Consent Agenda - None
VII. Regular Agenda - None
VIII. Public Comment Period
IX. County Administrator’s Report - Pgs. 19-23
A. Data Center Update
B. Upcoming events/meetings
X. Board Comments
XI. Closed Session - Pgs. 25-26
A. Legal Specific
XII. Adjournment

Charles City County Board of Supervisors

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MEETING DATE: AUGUST 25, 2026
ITEM I. CALL TO ORDER/ROLL
CALL PLEDGE OF ALLEGIANCE
(Page 3)
Notes:

ITEM II. ADOPTION OF AGENDA (Page 3)
ITEM III. APPROVAL OF BOARD MEETINGS MINUTES (Pages 3-10)
Board of Supervisors - Motion for approval of Regular Monthly Board of Supervisors Meeting
Minutes, Tuesday, July 28, 2026
IV. AWARDS & PRESENTATIONS (UNDER SEPERATE COVER)
a.) None
Notes:

At the regular monthly meeting of the Board of Supervisors at the Charles City County Government
Administration Building on Tuesday, July 28, 2026, at 6:00 p.m. in the 230th year of the Commonwealth and
392nd year of the County.
PRESENT:

Byron Adkins, Sr., Chairman
Ryan Patterson, Vice Chairman
Michael Hill, Board Member
Keith C. Rogers, Jr., County Administrator
Jessica Poe, Chief of Staff
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Opening and Procedural Matters
RE: CALL TO ORDER/ROLL CALL/ PLEDGE OF ALLEGIANCE
The Chairman, Mr. Adkins, Sr., formally called to order the July 28, 2026, Board of
Supervisors meeting. The roll call was conducted by Ms. Poe, and the Pledge of Allegiance
was recited in unison by all present.

RE: ADOPTION OF AGENDA/ APPROVAL OF BOARD MINUTES/AWARDS AND
PRESENTATIONS
Chairman Adkins asked for a motion to adopt the agenda.
Agenda Adoption
Vice-Chairman Patterson motioned to adopt the agenda with an amendment.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Approval of June 23, 2026, Meeting Minutes
Vice-Chairman Patterson motioned to approve the meeting minutes.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Awards and Presentations
A. GFOA Distinguished Budget Presentation Award – Larisa Harris, VGFOA Executive Board,
Controller Portsmouth Public Schools
B. Central Virginia Transportation Authority Annual Update – Chet Parsons, AICP CTP –
Executive Director, CVTA

RE: BOARD APPOINTMENTS
None.

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RE: CONSENT AGENDA

C.

Resolution to Approve CCPS Quarter One Appropriations

Outcome: Approved.
Vice-Chairman Patterson motioned to adopt the consent agenda.

•

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Byron Adkins, Sr., aye
Mr. Michael Hill, aye
RE: REGULAR AGENDA

A. Resolution to Authorize FY27 Fleet Vehicle Replacement Plan
Outcome: Approved.
•

Vice-Chairman Patterson motioned to approve the Fleet vehicle plan..

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
B. Resolution to Approve the Change Order No.02 for Mt. Zion Collection System Project
Outcome: Approved.
•

Chairman Adkins motioned to approve the Change Order No.02 for Mt. Zion Collection System Project.

The motion went as follows:
Mr. Byron Adkins, Sr., aye
Mr. Ryan Patterson, abstain
Mr. Michael Hill, aye
C. Ordinance to Appropriate and Amend FY26 Budget Allocation [PUBLIC HEARING]
RE: PUBLIC HEARING PERIOD
Ms. Poe read the disclosure for the public comment period, stating that individuals commenting would have three
minutes each. Please state your name. You do not have to state your address. The Board does not answer questions
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nor establish dialogue during the Public Hearing period. Please approach the podium when called, state your
name, and any relevant facts or materials. Written comments and documents may be submitted for the record.
Bill Hopke raised concerns regarding the $850,000 fire truck expenditure, including why it was not included in the
original budget. He also raised concerns about the truck’s 1,000-gallon capacity and the inability to refill it using the
$2 million water pipeline installed at the fire station. While supporting adequate Fire & EMS resources, he requested
clarification on these expenditures and their operational effectiveness. their operational effectiveness, and how they
align with the County's approximately $2.2 million annual Fire & EMS expenditures.
Doreen Billingsley expressed concern that the budget amendment presentation lacked sufficient information for
informed decision-making, particularly regarding the impact on the General Fund balance. She noted that
approximately $200,000 of the nearly $1 million increase is offset by grants and other revenues, while the majority
relates to the fire truck purchase funded through the General Fund. She questioned why such a significant
expenditure was omitted from the original budget, requested clearer terminology and greater transparency, and
asked for clarification on the purchase’s impact on the County’s fund balance, including costs exceeding insurance
proceeds.
Outcome: Approved.
•

Vice-Chairman Patterson motioned to adopt and amend the ordinance for FY26 budget allocations

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
D. Resolution to Adopt the VDOT FY2027–FY2032 Secondary Road Six-Year Plan and FY2027 Secondary

Road Funding [PUBLIC HEARING]

RE: PUBLIC HEARING PERIOD
Sheri Adams, Interim Community Development Director, presented Special Use Permit (SUP) 01-2026 for Dominion
Energy’s proposed replacement of two existing telecommunications towers on Munford Road with a single 420-foot
self-supporting steel lattice tower. The replacement is intended to improve long-term operations and maintenance
while maintaining existing telecommunications and emergency radio equipment. Dominion agreed to install any new
County radio equipment at no cost if it is available within the project’s installation timeline. Staff found the proposal
consistent with the Comprehensive Plan and Zoning Ordinance, with no significant impacts to surrounding properties,
transportation, or historic resources. The Planning Commission recommended approval 4-0, subject to five conditions,
including minimizing tower lighting impacts in accordance with FAA regulations. Staff recommended approval and
proposed adding a sixth condition addressing coordination with Dominion for installation of the County’s new radio
equipment.
Harold Timmons of Tower Engineering Professionals presented details on Dominion Energy’s proposed replacement
of the existing 250-foot and 420-foot guyed towers with a single 420-foot self-supporting steel lattice tower. He noted
that the new structure is engineered with enhanced safety features, including a certified zero-fall radius and additional
structural capacity. Existing equipment will be transferred to the new tower, and the remaining guyed structure and
anchor points will be removed. A historic resources study determined the project would have no adverse visual impact
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on nearby historic properties. Mr. Timmons stated that the proposal supports reliable communications infrastructure,
allows for colocation, minimizes visual and environmental impacts, and is consistent with the County’s zoning
requirements and rural and historic character.
Ms. Poe read the disclosure for the public comment period, stating that individuals commenting would have three
minutes each. Please state your name. You do not have to state your address. The Board does not answer questions
nor establish dialogue during the Public Hearing period. Please approach the podium when called, state your
name, and any relevant facts or materials. Written comments and documents may be submitted for the record.
There were no comments made at this time.
Outcome: Approved.
•

Vice-Chairman Patterson motioned to adopt the resolution with conditions.

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
RE: PUBLIC COMMENT PERIOD
Ms. Poe read the disclosure for the public comment period, stating that individuals commenting would have three
minutes each; as a group, they would have five minutes. Please name and identify your group by showing your hands
or standing. Please state your name. You do not have to state your address. The Board does not answer questions
nor establish dialogue during the Public Comment period. Please approach the podium when called, state your
name, and any relevant facts or materials. Written comments and documents may be submitted for the record.
Key Issues Raised by Citizens
Lloyd Carter Lloyd Carter raised concerns about the County’s fleet replacement program, particularly purchases
exceeding the $50,000 procurement threshold and the absence of a stated spending limit. He requested greater
transparency regarding the County fleet, including the number of owned and leased vehicles, fuel costs, and
insurance expenses. He also referenced a recent report regarding data center development in Virginia and potential
impacts on water resources, encouraging the County to consider stronger water protections and consulting
organizations such as the Virginia Institute of Marine Science (VIMS).
Pat Davis raised concerns about the County’s data center definition and 2024 zoning ordinance amendment, stating
that the public was not adequately informed that data centers could include infrastructure such as electrical
substations and power generators. Referencing the proposed Point One project, she expressed concern that largescale infrastructure could be approved by right without sufficient public scrutiny. She requested that the County
review and amend the ordinance to clearly define key terms and ensure projects with significant infrastructure
receive appropriate public review.
Robert Tyler raised concerns regarding change orders and government transparency. He argued that significant
change orders can limit competition, reduce the County’s negotiating leverage, increase project costs, and
potentially result in poor stewardship of taxpayer funds. He also expressed concerns about unanswered questions
regarding past County financial and development decisions. Additionally, he discussed the court-ordered forensic
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audit, alleging delays in providing requested information and questioning the County’s efforts to seek dismissal of the
audit.
Brandi Morano raised concerns about financial oversight, transparency, and accountability, referencing a North
Carolina audit involving the County Administrator’s former locality and questioning whether similar financial
practices could occur in Charles City County. She also criticized the cost associated with applying for the County’s
GFOA budget award, arguing that awards do not substitute for strong financial oversight or public trust. She urged
the Board to carefully review financial decisions, request documentation, ask difficult questions, and maintain
appropriate checks and balances to protect taxpayers.
Thelma Whitehead requested an update on the County audit and raised concerns about financial oversight,
project cost increases, and contracting practices, including whether contractors are aware of available project
budgets and whether additional bids or opinions should be considered. She also questioned the County’s recent
financial award given its past financial challenges. Additionally, she urged the County to support elderly residents,
specifically requesting assistance with replacing windows for an elderly resident in need and encouraging greater
use of available community resources.
Bill Hopke expressed concerns about a lack of trust, respect, and communication between the Board and residents,
stating that declining meeting attendance may reflect public apathy rather than resolved concerns. He encouraged
Board members to listen more closely to citizens and requested that Chairman Adkins hold a District 3 town hall
meeting to provide residents an opportunity for direct questions and discussion.
Martha Harris raised concerns about the Mount Zion project’s escalating costs and repeated change orders. She
stated that the original $1.9 million contract has increased substantially through multiple change orders and
questioned whether the contractor initially underbid the project. She also questioned the use of available grant
funding, the accuracy of additional grinder requirements, and why the original bid was accepted when the
engineer’s estimate was significantly higher. She urged the Board to closely review the change orders, project costs,
and use of grant funds.
Dorene Billingsly raised concerns about transparency, financial reporting, project management, and data centers.
She requested moving public comment after the County Administrator’s report so residents can respond to
information presented, and urged timely posting of monthly financial reports. She criticized the Mount Zion project
change orders, calling for stronger project oversight and accountability. She also urged the Board to remove data
centers as a by-right use to allow greater public review and protect the County’s character.
Jared Kline announced a public forensic audit update scheduled for August 21 at 1:00 p.m. at the courthouse and
encouraged residents to attend. He raised concerns about the County’s past financial management, internal
controls, audit delays, recordkeeping, overspending, declining fund balance, borrowing, and capital project costs.
He also criticized the time and expense associated with obtaining the County’s recent financial award, questioning
whether those resources could have been better directed toward addressing the County’s financial challenges.
RE: REPORTS

County Administrator Report
Point One Data Center Project
•

Current Status:
o Point One appealed the Zoning Administrator’s determination
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regarding power-related components of the proposed project.
o The appeal has been submitted to the Board of Zoning Appeals (BZA) and will be the next step in the
process.
o Other project-related matters remain ongoing, with planning continuing under the assumption that the
project may move forward depending on the outcome of the appeal and related matters.
Engine Two Acquisition Timeline & Fleet
•
•
•
•
•
•

Engine 2 Replacement: The Board approved replacement of the totaled fire engine in April 2025 after the
County’s operational engines were reduced from three to two.
Cost & Insurance: Insurance proceeds totaled approximately $507,705, while the final replacement cost,
including upfitting, was approximately $747,506.
Engine 2 Status: The new engine has arrived but is not yet in service. A public push-in ceremony is scheduled
for August 26, 2026.
Fleet Maintenance: Approximately $35,000 was spent on Fire & EMS fleet maintenance in FY26.
Fleet Replacement Planning: The FY27 Capital Improvement Plan includes a countywide vehicle
replacement initiative based on vehicle lifecycle guidance.
Long-Term Planning: County staff will work with departments and Charles City County Public Schools to
establish vehicle replacement schedules and funding targets for consideration during future annual budget
processes.

Financial Update
• The June budget-to-actual report is complete and will be uploaded to the County website.
• The County remains in the modified accrual period while completing the FY26 financial closeout.
• A fourth-quarter financial projection/report will also be posted as part of the County’s expanded financial
reporting.
• The newly approved ordinance addresses a previous audit finding related to account reconciliation and supports
continued improvements to financial operations.
• The County website now includes a Capital Project Update page that will provide ongoing information on the
status and progress of capital improvement projects.
Upcoming Events
•
•
•
•
RE:

Summer Open House: Wednesday, August 5, 6 p.m. – 7 p.m.
EDA Meeting: Thursday, August 6, 6 p.m.
Planning Commission Meeting: Thursday, August 13, 6:30 p.m.
Push-In Ceremony, Wednesday, August 26, 11 a.m.
BOARD COMMENTS

Vice-Chairman Patterson: Vice Chairman Patterson requested that future data center updates include Point
One, C5 LLC, and any other proposed projects, with consistent information regarding project status, groundwater
use, cooling systems, and other impacts. He requested an update on Engine 2, which has arrived at Station 2 but
is not yet in service pending equipment installation, radio components, and training. Vice-Chairman Patterson
additionally raised concerns about overgrown grass at the Wayside Road Dollar General, requested the number
of homes affected by the Mount Zion Collection System project, and suggested the Housing Task Force as a
potential resource to assist an elderly resident with needed home repairs.
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Board Member Hill: None at this time.
Chairman Adkins: Chairman Adkins commended County staff and the County Administrator for their
dedication, accountability, and continued efforts to improve County operations. He acknowledged constructive
public feedback while emphasizing the importance of remaining focused on progress and public service. He
noted that the County is still working to improve financial transparency, documentation, and technology,
recognizing that progress will take time. He encouraged staff to remain committed despite challenges and
thanked them for their continued service to the community.
The Board meeting was adjourned.

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MEETING DATE: AUGUST 25, 2026
ITEM IV. AWARDS AND PRESENTATIONS (PAGES 11-12 )

A. Proclamation: In Memory of the Honorable Floyd H. Miles Sr. - Pg. 12

Notes:

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BOARD OF SUPERVISORS
THE HONORABLE BYRON ADKINS SR.
THE HONORABLE RYAN PATTERSON
THE HONORABLE MICHAEL HILL

COMMONWEALTH OF
VIRGINIA COUNTY of
CHARLES CITY

Proclamation

IN MEMORY OF THE HONORABLE FLOYD H. MILES SR.
WHEREAS, the Charles City County Board of Supervisors joins the community in mourning the
passing of the Honorable Floyd H. Miles Sr., a respected public servant, community advocate, and
devoted citizen of Charles City County; and
WHEREAS, Mr. Miles devoted more than two decades to distinguished public service, serving on
the Charles City County Board of Supervisors from 1988 through 2001 and again from 2012 through
2019, as well as representing the 74th District in the Virginia House of Delegates from 2002 through
2005, where he advocated the interests of Charles City County and the Commonwealth of Virginia;
and
WHEREAS, throughout his public service, Mr. Miles remained a strong supporter of the Charles
City Volunteer Fire Department and played an instrumental role in establishing the County’s first fire
station, leaving a lasting legacy of enhanced public safety and community preparedness; and
WHEREAS, Mr. Miles was the devoted father of the late Sergeant Floyd H. Miles Jr. of the Charles
City County Sheriff’s Office, continuing a proud family legacy of service to the citizens of Charles
City County; and
WHEREAS, the life and legacy of the Honorable Floyd H. Miles Sr. will be remembered with
gratitude, admiration, and respect by the Charles City County Board of Supervisors, County staff, and
the entire community.
NOW, THEREFORE, BE IT PROCLAIMED, that the Charles City County Board of Supervisors
honors the life and distinguished service of the Honorable Floyd H. Miles Sr., whose enduring
contributions to public service, public safety, and the community will remain an important part of
Charles City County’s history and legacy, and extends its deepest sympathy to his family, friends,
colleagues, and all whose lives he touched.
Proclaimed this _25th_ day of _August_, 2026, by the Board of Supervisors of Charles City, Virginia.

___________________________________________
County of Charles City Board of Supervisors

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MEETING DATE: AUGUST 25, 2026
ITEM V. BOARD APPOINTMENTS (PAGES 13-15)
a.) Colonial Community Criminal Justice Board - Tyler Kink
b.) Colonial Community Criminal Justice Board - Jayson Crawley
Notes:

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CHARLES CITY COUNTY BOARD OF SUPERVISORS RESOLUTION OF
APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS

Whereas, the Charles City County Board of Supervisors recognizes the importance of citizen and
staff participation in advisory boards and commissions that support the mission, services, and
strategic goals of the County; and
Whereas, the Board has reviewed and considered nominations for appointments to various
boards and commissions; and
Whereas, the following individual has expressed a willingness to serve and contribute their
expertise and service to the County:
• 7\OHU.OLQN&RPPRQZHDOWK$WWRUQH\, appointed to the &RORQLDO
&RPPXQLW\&ULPLQDO-XVWLFH%RDUd
BE IT RESOLVED that the Charles City County Board of Supervisors hereby confirms and
approves the above appointment to serve on their respective board effective immediately.

ADOPTED:

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CHARLES CITY COUNTY BOARD OF SUPERVISORS RESOLUTION OF
APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS

Whereas, the Charles City County Board of Supervisors recognizes the importance of citizen and
staff participation in advisory boards and commissions that support the mission, services, and
strategic goals of the County; and
Whereas, the Board has reviewed and considered nominations for appointments to various
boards and commissions; and
Whereas, the following individual has expressed a willingness to serve and contribute their
expertise and service to the County:
• Jayson Crawley, Sheriff, appointed to the Colonial Community Criminal
Justice Board
BE IT RESOLVED that the Charles City County Board of Supervisors hereby confirms and
approves the above appointment to serve on their respective board effective immediately.

ADOPTED:

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MEETING DATE: AUGUST 25, 2026
ITEM VI. CONSENT AGENDA (PAGE 16)

A. None.

Notes:

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MEETING DATE: AUGUST 25, 2026
ITEM VII. REGULAR AGENDA (PAGE 17)
A. None.

Notes:

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MEETING DATE: AUGUST 25, 2026
ITEM VIII. PUBLIC COMMENT PERIOD (PAGE 18)

Those who have signed up to speak during the public comment period, commenting as an
individual, will have three minutes; as a group, they will have five minutes. Please identify
if you are speaking as a group in the beginning, and identify your group. Time will
automatically be set at three minutes if not given.
Please approach the podium when called, state your name, and any relevant facts or
materials. Written comments and documents may be submitted to the Clerk of the Board
for the record. No speaking out of turn or from your seat will be allowed to preserve
decorum. Respectful language is required. ***Board members will not engage in dialogue
during public comments, but may refer issues to staff.***
Notes:

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MEETING DATE: AUGUST 25, 2026
ITEM IX. REPORTS (PAGES 19-23)

a.) County Administrator Update

Notes:

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County
Administrator’s
Report

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Data Center Update - County Attorney

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County-Wide Updates
• Financial Reports

• July Budget v. Actual Report
• FY26 Archived

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Upcoming Events & Meetings
• EDA Meeting-GAB Auditorium:
Thursday, September 3rd at 6 pm.
• Planning Commission MeetingGAB Auditorium: Thursday, September
10th at 6:30 pm.
*Monthly VDOT updates can be found on the home page of
the County Website: www.charlescityva.us*

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MEETING DATE: AUGUST 25, 2026
ITEM.X. BOARD COMMENTS (PAGE 24)
Chairman: Mr. Byron Adkins, Sr.:

Vice-Chairman: Mr. Ryan Patterson:

Supervisor: Mr. Michael Hill:

74
74
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MEETING DATE: AUGUST 25, 2026
CLOSED SESSION MOTION (PAGE 25)
I make a motion to go into closed session under Section 2.2-3711 of the Code of Virginia
for the purpose of consultation with legal counsel regarding specific legal matters
requiring the provisions of legal advice by such counsel, which is authorized under
section 2.2-3711(A)(8) of the Code.
Notes:

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MEETING DATE: AUGUST 25, 2026
CLOSED SESSION CERTIFICATION MOTION (PAGE 26)
I make a motion, as required under Section 2.2-3712 D. of the Code of Virginia that the
Charles City County Board of Supervisors certify that to the best of each Board
member’s knowledge:
1. Only public business matters lawfully exempted from the open meeting
requirement by Virginia law were discussed in closed meeting to which this
certification applies;
and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board.
Notes:

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