On the agenda: Charles City County meeting — Data Center (Sep 22)

Board of Supervisors
Byron Adkins, Sr., Chair
Ryan Patterson, Vice- Chair
Michael Hill
Keith Rogers Jr., County Administrator

Charles City County Board of Supervisors
Board Meeting Agenda
Date: September 22,2026
Time: 6:00PM
Location: Government Administration Building Auditorium
I.
II.
III.

Call to Order/ Roll Call/ Pledge of Allegiance
Adoption of the Agenda
Approval of Minutes - Pgs. 3-8
A. Regular Meeting – August 25, 2026
IV. Awards & Presentations - Pgs.9-13
A. Domestic Violence Awareness Month Proclamation
Taylor Meade, MS, Family Services Adult Clinician, Thrive Virginia
B. Proclamations Recognizing Acts of Heroism by Charles City County Citizens, Joel
Miller, Matt Loiacono, and Charles City County Deputy Sheriff Patteson
James Johnson, Fire Chief, Charles City County Fire and EMS
V. Board Appointments - None
VI. Consent Agenda - None
VII. Regular Agenda - Pgs. 16-29
A. Resolution to Approve the Charles City County Public Schools Wastewater Plant
Transfer Agreement
B. Ordinance to Amend FY27 General Fund Budget for Legal Costs Associated with Court
Petitions
VIII. Public Comment Period
IX. County Administrator’s Report - Pgs. 32-35
A. Data Center Update
B. Upcoming events/meetings
X.
Board Comments
XI. Adjournment

Charles City County Board of Supervisors
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Page 2 of 36

MEETING DATE: SEPTEMBER 22, 2026
ITEM I. CALL TO ORDER/ROLL
CALL PLEDGE OF ALLEGIANCE
(Page 3)
Notes:

ITEM II. ADOPTION OF AGENDA (Page 3)
ITEM III. APPROVAL OF BOARD MEETINGS MINUTES (Pages 3-8)
Board of Supervisors - Motion for approval of Regular Monthly Board of Supervisors Meeting
Minutes, Tuesday, August 25, 2026
A. IV. AWARDS & PRESENTATIONS (UNDER SEPERATE COVER)
A. Domestic Violence Awareness Month Proclamation
Taylor Meade, MS, Family Services Adult Clinician, Thrive Virginia
B. Proclamations Recognizing Acts of Heroism by Charles City County Citizens, Joel Miller, Matt
Loiacono, and Charles City County Deputy Sheriff Patteson
James Johnson, Fire Chief, Charles City County Fire and EMS
Notes:

At the regular monthly meeting of the Board of Supervisors at the Charles City County Government
Administration Building on Tuesday, August 25, 2026, at 6:00 p.m. in the 230th year of the Commonwealth
and 392nd year of the County.

Page 3 of 36

PRESENT:

Byron Adkins, Sr., Chairman
Ryan Patterson, Vice Chairman
Michael Hill, Board Member
Keith C. Rogers, Jr., County Administrator
Christina Crawley-Jones, Finance Director

Opening and Procedural Matters
RE: CALL TO ORDER/ROLL CALL/ PLEDGE OF ALLEGIANCE
The Chairman, Mr. Adkins, Sr., formally called to order the August 25, 2026, Board of
Supervisors meeting. The roll call was conducted by Ms. Crawley-Jones, and the Pledge of
Allegiance was recited in unison by all present.

RE: ADOPTION OF AGENDA/ APPROVAL OF BOARD MINUTES/AWARDS AND
PRESENTATIONS
Chairman Adkins asked for a motion to adopt the agenda.
Agenda Adoption
Vice-Chairman Patterson motioned to adopt the agenda.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Approval of July 28, 2026, Meeting Minutes
Vice-Chairman Patterson motioned to approve the meeting minutes.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Awards and Presentations
D. Proclamation: In Memory of the Honorable Floyd H. Miles Sr.
Page 4 of 36

RE: BOARD APPOINTMENTS
A. Colonial Community Criminal Justice Board – Jayson Crawley, Sheriff
B. Colonial Community Criminal Justice Board – Tyler Klink, Commonwealth Attorney

RE: CONSENT AGENDA
None.

RE: REGULAR AGENDA
None.

RE: PUBLIC COMMENT PERIOD
Ms. Crawley-Jones read the disclosure for the public comment period, stating that individuals commenting would
have three minutes each; as a group, they would have five minutes. Please name and identify your group by showing
your hands or standing. Please state your name. You do not have to state your address. The Board does not answer
questions nor establish dialogue during the Public Comment period. Please approach the podium when called,
state your name, and any relevant facts or materials. Written comments and documents may be submitted for the
record.
Key Issues Raised by Citizens
Lloyd Carter expressed concerns regarding unresolved wastewater treatment issues at the Ruthville facility and
questioned why previously identified repairs and grant opportunities were not pursued. He also raised concerns
about the lack of archaeological studies for approximately 4,437 acres approved for solar development near
historic sites and burial grounds.
Dorene Billingsly expressed concern about the lack of substantive items on the Board’s agenda despite citizens’
repeated requests for information. She called for improved financial reporting, limits on data center development,
corrective action regarding the forensic audit and capital project overspending, and updates on the Comprehensive
Plan. She urged the Board to increase transparency, engage in meaningful public dialogue, and address these
concerns at upcoming meetings.
Pat Davis Pat Davis expressed concern about the potential effects of data center development on Charles City
County, citing Loudoun County’s experience as a cautionary example. She questioned whether the by-right
designation limits County oversight and raised concerns about whether Point One had provided complete
information regarding its proposed equipment and infrastructure. She urged the County to strengthen its
regulations and remove data centers as a by-right use, noting that several Virginia localities have taken similar
action.
Brandi Marano, speaking on behalf of a group, emphasized the importance of accountability, transparency,
responsible spending, and public trust in County government. She urged County leaders to improve
communication, meaningfully engage residents, consistently apply policies, evaluate long-term financial and
infrastructure impacts, and ensure that decisions regarding growth and development align with the County’s
goals and serve the public interest.
Jared Kline expressed agreement with concerns regarding the limited agenda and information provided. He
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encouraged the Board and County administration to include more substantive topics, provide updates on ongoing
County initiatives, and use future meetings to demonstrate progress and promote productive public engagement.
Preston Adkins thanked the County for holding the recent workshop and requested that future discussions with
Waste Management focus on landfill operations in Charles City County rather than recycling operations located
elsewhere. He also renewed his request for an oversight committee for the paid fire department and raised
concerns about vehicle use, fuel costs, traffic control, safety, and potential liability during emergency responses.
Bill Hopke expressed concern about unresolved questions identified in the court-ordered forensic audit,
particularly missing documentation and the County’s inability to explain or reconcile certain expenditures
involving public funds. He commended Finance Director Christina Crawley-Jones for assisting the auditors and
providing testimony despite not being employed by the County during most of the period reviewed. He asked the
Board to publicly identify all material unanswered questions and explain the steps that will be taken to address
them.
Thelma Whitehead provided an update regarding assistance for Ms. Jones, thanking Kathy Brown and other
community members for helping secure a wheelchair ramp and arrange replacement windows. She also expressed
disappointment with the forensic audit’s outcome but encouraged citizens to remain engaged and vote. Additionally,
she questioned the level of support shown by County leadership for the Finance Director during the court
proceedings.
David Ware reflected on Virginia history and emphasized the principles of equality, representation, and
accountable government. He expressed concern that his district lacked representation on the Charles City
Planning Commission while other districts had multiple members. He questioned the fairness of the appointments
and called for Chairman Adkins to resign.
Martha Harris, speaking on behalf of a group, expressed dissatisfaction with the forensic audit’s findings and the
Board’s response. She questioned why the Board had not initiated the audit or ensured that auditors received
complete documentation, particularly credit card records. She urged the Board and citizens to continue seeking
verifiable information, accountability, and a full explanation of how County funds were spent.
Jackie Stewart emphasized citizens continued focus on County finances, debt, wastewater improvements,
groundwater protection, data center permitting, and environmental oversight. Drawing on nearly 30 years of local
and regional government experience, she encouraged open government, responsible spending, measurable
planning, and collaboration between citizens and County leaders. She offered to work with the County to develop
practical solutions and move these priorities forward.
RE: REPORTS

County Administrator Report
Point One Data Center Project
•

Current Status:
o Point One has submitted a site plan,
o Phase One and Phase Two mass grading plans are under review by the Community Development
Department.
o A zoning determination letter was requested an appeal is expected to go to the Board of Zoning
Appeals (BZA).
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C5
•

Current Status:
o A Mass Grading Plan is under review.

•
•

Development plans are available for public inspection by contacting the Community Development Department.
The county is working to make applications and permits more available online.

Financial Update
All financial reports, including monthly budget-to-actual reports, are available on the County’s website.
The July budget-to-actual report for Fiscal Year 2027 have been posted.
Reports from prior fiscal years have been moved to the archive section of the Financial Reports webpage.
The forensic audit report and a presentation from the County’s financial advisors have also been posted,
providing additional context regarding the County’s prior allocation and expenditure of funds.

•
•
•
•

Upcoming Events
•
•
•
•
RE:

Push-In Ceremony, Wednesday, August 26, 11 a.m.
EDA Meeting: Thursday, September 3, 6 p.m.
Planning Commission Meeting: Thursday, September 10, 6:30 p.m.
Board Work Session: Tuesday, October 6
BOARD COMMENTS

Vice-Chairman Patterson: Vice Chairman Patterson acknowledged citizens’ concerns regarding access to public
information and encouraged them to continue advocating professionally for transparency, a finance/audit
committee, and accountability from elected officials. He supported addressing the concerns summarized by Ms.
Billingsley at the next available work session and suggested scheduling an additional session in September, if
possible, rather than waiting until October.
Board Member Hill: None at this time.
Chairman Adkins: Chairman Adkins Mr. Adkins thanked everyone who supported the family of Mr. Floyd H.
Miles Sr. during the planning of his service. He then requested a motion to enter closed session.
Vice-Chairman Patterson made a motion to go into closed session under Section 2.2-3711 of the Code of Virginia for
the purpose of consultation with legal counsel regarding specific legal matters requiring the provision of legal advice
by such counsel, which is authorized under section 2.2-3711(A)(8) of the Code.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Vice-Chairman Patterson motioned to return to open session.
Vice-Chairman Patterson motioned, as required under Section 2.2-3712 (D) of the Code of Virginia, that the Charles
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City County Board of Supervisors certify that to the best of each Board member’s knowledge: 1. Only public
business matters lawfully exempted from the open meeting requirement by Virginia law were discussed in closed
meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed, or considered by the Board.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
The Board returned to open session.
Vice-Chairman Patterson motioned to appoint Sheriff Crawley and Commonwealth Attorney Klink to the
Colonial Community Criminal Justice Board.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Vice-Chairman Patterson motioned to direct staff to prepare necessary budget amendment for legal costs associated
with petitions for removal of a board member and audit of accounts.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
The Board meeting was adjourned.

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MEETING DATE: SEPTEMBER 22, 2026
ITEM IV. AWARDS AND PRESENTATIONS (PAGES 9-13)
A. Domestic Violence Awareness Month Proclamation
Taylor Meade, MS, Family Services Adult Clinician, Thrive Virginia
B. Proclamations Recognizing Acts of Heroism by Charles City County Citizens, Joel
Miller, Matt Loiacono, and Charles City County Deputy Sheriff Patteson
James Johnson, Fire Chief, Charles City County Fire and EMSEMS

Notes:

Page 9 of 36

BOARD OF SUPERVISORS
THE HONORABLE BYRON ADKINS SR.
THE HONORABLE RYAN PATTERSON
THE HONORABLE MICHAEL HILL

COMMONWEALTH OF
VIRGINIA COUNTY of
CHARLES CITY

Proclamation

A PROCLAMATION DECLARING OCTOBER AS DOMESTIC VIOLENCE
AWARENESS MONTH
WHEREAS, domestic violence is a serious crime that affects people of all races, ages, gender, and
income levels; and
WHEREAS, domestic violence is widespread and affects over four million Americans each year; and
WHEREAS, one in three Americans have witnessed an incident of domestic violence; and
WHEREAS, children that grow up in violent homes are believed to be abused and neglected at a rate
higher than the national average; and
WHEREAS, domestic violence costs the nation billions of dollars annually in medical expenses, police and
court costs, shelters, foster care, sick leave, absenteeism, and non- productivity; and
WHEREAS, only a coordinated community effort will put a stop to this heinous crime; and.
WHEREAS, Domestic Violence Awareness Month provides an excellent opportunity for citizens to learn
more about preventing domestic violence and to show support for the numerous organizations and
individuals who provide critical advocacy, services, and assistance to victims.
NOW, THEREFORE, IT IS PROCLAIMED by the Charles City County Board of Supervisors the
month of October as Domestic Violence Awareness Month and ask the citizens of Charles City County to
work together to eliminate domestic violence from our community.
Proclaimed this 22 day of September, 2026, by the Board of Supervisors of Charles City, Virginia.
County of Charles City Board of Supervisors

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BOARD OF SUPERVISORS
THE HONORABLE BYRON ADKINS SR.
THE HONORABLE RYAN PATTERSON
THE HONORABLE MICHAEL HILL

COMMONWEALTH OF
VIRGINIA COUNTY of
CHARLES CITY

Proclamation

HONORING JOEL MILLER FOR BRAVERY AND HEROISM
WHEREAS, Charles City County recognizes the courage, compassion, and willingness to assist others
demonstrated by individuals who place the safety and well-being of others above their own; and
WHEREAS, Joel Miller demonstrated extraordinary bravery and selflessness when an individual entered the
river and was in need of immediate assistance; and
WHEREAS, recognizing the seriousness of the situation, Mr. Miller did not hesitate to respond. Utilizing a
canoe, he paddled out into the river toward the individual in distress; and
WHEREAS, Mr. Miller successfully reached the individual, provided assistance, and helped bring the person
safely back toward the shoreline, where emergency personnel were standing by to provide additional
assistance and medical care; and
WHEREAS, Mr. Miller's actions exemplify the highest ideals of courage, compassion, and service to others.
His willingness to act during a potentially dangerous and life-threatening situation contributed significantly to
the successful rescue; and
WHEREAS, The actions of citizens such as Mr. Miller demonstrate the important role that individuals can
play in protecting and preserving the lives of others within our community; and
WHEREAS, the Board of Supervisors of Charles City County desires to formally recognize and commend
Joel Miller for his courageous actions and his commitment to helping another person in a time of great need.
NOW, THEREFORE, BE IT PROCLAIMED, that the Charles City County Board of Supervisors, on
behalf of the citizens of Charles City County, hereby recognizes and honors Joel Miller for his exceptional
bravery, courage, and selfless actions in assisting with the rescue of an individual from the river. His actions
reflect great credit upon himself and serve as an outstanding example of courage, compassion, and community
spirit.
BE IT FURTHER PROCLAIMED, that Charles City County extends its sincere appreciation to Joel Miller
for his willingness to place himself in harm's way to assist another person and for demonstrating the values of
courage, service, and humanity that make our community stronger.

Proclaimed this 22 day of September, 2026, by the Board of Supervisors of Charles City, Virginia.

County of Charles City Board of Supervisors

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BOARD OF SUPERVISORS
THE HONORABLE BYRON ADKINS SR.
THE HONORABLE RYAN PATTERSON
THE HONORABLE MICHAEL HILL

COMMONWEALTH OF
VIRGINIA COUNTY of
CHARLES CITY

Proclamation

HONORING MATT LOIACONO FOR BRAVERY AND HEROISM
WHEREAS, Charles City County recognizes the courage, compassion, and willingness to assist others
demonstrated by individuals who place the safety and well-being of others above their own; and
WHEREAS, Matt Loiacono demonstrated extraordinary bravery and selflessness when an individual entered
the river and was in need of immediate assistance; and
WHEREAS, recognizing the seriousness of the situation, Mr. Loiacono did not hesitate to respond. Utilizing a
canoe, he paddled out into the river toward the individual in distress; and
WHEREAS, Mr. Loiacono successfully reached the individual, provided assistance, and helped bring the
person safely back toward the shoreline, where emergency personnel were standing by to provide additional
assistance and medical care; and
WHEREAS, Mr. Loiacono's actions exemplify the highest ideals of courage, compassion, and service to
others. His willingness to act during a potentially dangerous and life-threatening situation contributed
significantly to the successful rescue; and
WHEREAS, The actions of citizens such as Mr. Loiacono demonstrate the important role that individuals can
play in protecting and preserving the lives of others within our community; and
WHEREAS, the Board of Supervisors of Charles City County desires to formally recognize and commend
Matt Loiacono for his courageous actions and his commitment to helping another person in a time of great
need.
NOW, THEREFORE, BE IT PROCLAIMED, that the Charles City County Board of Supervisors, on behalf
of the citizens of Charles City County, hereby recognizes and honors Matt Loiacono for his exceptional
bravery, courage, and selfless actions in assisting with the rescue of an individual from the river. His actions
reflect great credit upon himself and serve as an outstanding example of courage, compassion, and community
spirit.
BE IT FURTHER PROCLAIMED, that Charles City County extends its sincere appreciation to Matt Loiacono
for his willingness to place himself in harm's way to assist another person and for demonstrating the values of
courage, service, and humanity that make our community stronger.
Proclaimed this 22 day of September, 2026, by the Board of Supervisors of Charles City, Virginia.

County of Charles City Board of Supervisors

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BOARD OF SUPERVISORS
THE HONORABLE BYRON ADKINS SR.
THE HONORABLE RYAN PATTERSON
THE HONORABLE MICHAEL HILL

COMMONWEALTH OF
VIRGINIA COUNTY of
CHARLES CITY

Proclamation

HONORING DEPUTY SHERIFF JEFFREY PATTESON FOR
BRAVERY AND HEROISM
WHEREAS, Charles City County recognizes the courage, compassion, and willingness to assist others
demonstrated by individuals who place the safety and well-being of others above their own; and
WHEREAS, Deputy Sheriff Jeffery Patteson demonstrated extraordinary bravery and selflessness when an
individual entered the river and was in need of immediate assistance; and
WHEREAS, recognizing the seriousness of the situation, Deputy Patteson did not hesitate to respond.
Utilizing a canoe, he paddled out into the river toward the individual in distress; and
WHEREAS, Deputy Patteson successfully reached the individual, provided assistance, and helped bring the
person safely back toward the shoreline, where emergency personnel were standing by to provide additional
assistance and medical care; and
WHEREAS, Deputy Patteson's actions exemplify the highest ideals of courage, compassion, and service to
others. His willingness to act during a potentially dangerous and life-threatening situation contributed
significantly to the successful rescue; and
WHEREAS, The actions of citizens such as Deputy Patteson demonstrate the important role that
individuals can play in protecting and preserving the lives of others within our community; and
WHEREAS, the Board of Supervisors of Charles City County desires to formally recognize and commend
Deputy Patteson for his courageous actions and his commitment to helping another person in a time of great
need.
NOW, THEREFORE, BE IT PROCLAIMED, that the Charles City County Board of Supervisors, on
behalf of the citizens of Charles City County, hereby recognizes and honors Deputy Patteson for his
exceptional bravery, courage, and selfless actions in assisting with the rescue of an individual from the river.
His actions reflect great credit upon himself and serve as an outstanding example of courage, compassion,
and community spirit.
BE IT FURTHER PROCLAIMED, that Charles City County extends its sincere appreciation to Deputy
Patteson for his willingness to place himself in harm's way to assist another person and for demonstrating the
values of courage, service, and humanity that make our community stronger.

Proclaimed this 22 day of September, 2026, by the Board of Supervisors of Charles City, Virginia.

County of Charles City Board of Supervisors
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MEETING DATE: SEPTEMBER 22, 2026 ITEM V.
BOARD APPOINTMENTS (PAGE 14)
a.) None

Notes:

Page 14 of 36

MEETING DATE: SEPTEMBER 22, 2026
ITEM VI. CONSENT AGENDA (PAGE 15 )

a None.

Notes:

Page 15 of 36

MEETING DATE: SEPTEMBER 22, 2026 ITEM VII.
REGULAR AGENDA (PAGES 16-29)
A. Resolution to Approve the Charles City County Public Schools Wastewater Plant
Transfer Agreement
B. Ordinance to Amend FY27 General Fund Budget for Legal Costs Associated with
Court Petitions

Notes:

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Resolution to Approve a Wastewater Treatment Plant Transfer Agreement with Charles
City County Public Schools
WHEREAS, at the regular meeting of the Board of Supervisors of Charles City County,
Virginia, held in the Government Administration Building in Charles City County, Virginia, on
September 22, 2026, at which meeting a quorum was present, action was taken on the following
ordinance:
WHEREAS, Charles City County Public Schools (CCPS) owns and operates a wastewater
treatment plant situated at 10047 Courthouse Road, Charles City, Virginia 23030, and known as
the Charles City County Schools Wastewater Treatment Plant and,
WHEREAS, CCPS and the County have determined that it is in the best interest of CCPS
and the County to transfer ownership and operational responsibility of the System to County,
pursuant to the terms and conditions stated in The Wastewater Treatment Plant Transfer
Agreement;
NOW THEREFORE BE IT RESOLVED, by the Board of Supervisors that the County
Administrator is authorized to execute the Wastewater Treatment Plant Transfer Agreement.

The Clerk of the Board of Supervisors of Charles City County, Virginia hereby certifies that the
above-referenced resolution was adopted by a majority vote of the Board of Supervisors at a
regular meeting of the Board of Supervisors, duly called and held on ________, 2026, during an
open meeting, as follows:

AYES:
NAYS:
ABSTENTIONS:

Attested to:
_____________________________
Clerk, Board of Supervisors of
Charles City County, Virginia

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WASTE WATER TREATMENT PLANT TRANSFER
AGREEMENT
This WASTEWATER TREATMENT PLANT SEWER TRANSFER AND SERVICE
AGREEMENT, is made on this
day of
, 2026 (the “Effective Date”)
by and between the CHARLES CITY COUNTY SCHOOL BOARD, a body politic of the
Commonwealth of Virginia (hereinafter referred to as “CCPS”) and CHARLES CITY
COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia (hereinafter
referred to as “County”) (each individually a “Party” and collectively, the “Parties”).
RECITALS
R:1. CCPS owns and operates a wastewater treatment plant situated at 10047 Courthouse
Road, Charles City, Virginia 23030, and known as the Charles City County Schools Wastewater
Treatment Plant, VPDES Permit No. VA0086673, as further described in Exhibit A (the
“System”). The System is located on real property owned by CCPS, which property is more fully
described in Exhibit B (the “Property”).
R:2. CCPS has determined that it would be in the best interests of CCPS and the citizens
of the County to transfer ownership and operational responsibility of the System to County, and
has therefore requested that County work with CCPS to have the System and Property Interests
transferred to and accepted by County. County has agreed to accept and operate the System and
Property Interests upon the terms and conditions stated in this Agreement.
AGREEMENT
NOW THEREFORE, for and in consideration of the mutual covenants contained herein
and the sum of Ten Dollars ($10.00) cash in hand, and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1.
Transfer of the Facilities. CCPS agrees to convey, and the County agrees to
accept, upon the terms, provisions, and conditions hereinafter set forth, the System, together with
all easements, rights of way, and other real property interests that the Parties have determined are
needed for the operation of the System (collectively, the “Property Interests”). Said Property
Interests shall include the improvements thereon and fixtures thereto attached that are owned by
CCPS as of the date of this Agreement. CCPS will convey to County fee simple interests as part
of the Property Interests. Furthermore, should any easement, right of way, strip of land, or other
real property interest necessary to operate the System be discovered at any time to be lacking from
the Property Interests herein conveyed, CCPS shall take the necessary action, and execute and
deliver any other documents reasonably necessary or appropriate, to convey such interest to
County.
CCPS further agrees to transfer to County all easements, permits, (including VPDES
Permit No. VA0086673), and all rights, including rights for installation, operation, maintenance,
repair, relocation, renewal of, and access, to the System that lie either within or without public
streets or public places of rights of way, together with all documents and information in CCPS’s
possession relating to the System and Property interests. The System, Property Interests, and other

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associated interests, real and personal, are referred to herein as the "Facilities". The Parties agree
to execute such further documentation or instruments as are necessary to confirm, effect, and
memorialize the conveyance and transfer of the Facilities from CCPS to County, including but not
limited to a general or special warranty deed in recordable form and an assignment of all
easements, permits, and other contractual rights relating to the Facilities in substantially the same
form as those attached as Appendix 1. Within thirty (30) days of the Effective Date, CCPS will
deliver to County, at no cost to County, without representations or warranties, true and complete
copies of all documents and information relating to or affecting the Facilities that are within
CCPS’s possession or control.
2.
Title to the Facilities. CCPS represents and warrants that it owns fee simple absolute title
to all of the real estate herein conveyed. CCPS shall convey marketable title to the Property
Interests and other property interests that are among the Facilities by general or special warranty
deed, free and clear of any liens or encumbrances which, in the reasonable judgment of County,
have a materially adverse effect upon the right of County to use such lands or property in the
performance of the functions of County or would preclude County from obtaining owners title
insurance on the Facilities at reasonable rates.
3.
County Operation of Facilities. When all of the Facilities are transferred to the County
and incorporated into its operations, the County agrees to operate and maintain the System in
accordance with all applicable laws and regulations, including the requirements of VPDES Permit
No. VA0086673 and any successor permits. The County shall be responsible for and entitled to all
rights, obligations, and responsibilities associated with the ownership and operation of the
Facilities, including but not limited to the installation, maintenance, operation, and repair of the
System and compliance with all applicable permits and regulations.
4.
Permit Transfer. CCPS and the County shall cooperate in completing the transfer of
VPDES Permit No. VA0086673 from the School Board to the County in accordance with Virginia
law and the regulations of the Virginia Department of Environmental Quality (“DEQ”). The
Parties shall jointly submit to DEQ such notices, applications, and other documentation as may be
required to effectuate the permit transfer. In accordance with the permit transfer procedures set
forth in 9 VAC 25-31-380 and the terms of the existing permit, if DEQ does not respond to a notice
of permit transfer within thirty (30) days, the transfer shall be deemed approved. CCPS shall
continue to operate the System in compliance with the permit until such time as the permit transfer
to the County is effective.
5.
Service to School Facilities. Following the transfer, the County agrees to continue
providing wastewater treatment services to the school facilities currently served by the System,
subject to the County’s applicable rates, policies, and regulations. CCPS shall be responsible for
payment of all service charges in accordance with the County’s standard billing practices.
6.
County Operation of Facilities. County shall maintain and operate the Facilities,
including the System, in accordance with all applicable laws and regulations, including any
VPDES permits relating to the System transferred hereunder.

Page 19 of 36

7.
County Expansion / CCPS Cooperation. CCPS shall cooperate with and support
County in the planning, scheduling, locating, and constructing of new or replacement facilities
that County determines are required for the provision of County's services or the operation of the
Facilities, including as follows:
a. CCPS shall promptly notify County in writing of any proposed changes to the
CCPS’s capital plan for school facilities, as well as any proposed developments in
CCPS pursuant to the existing capital plan, with potential to add sewer flow to
County Facilities or require expansion of the Facilities.
b. The determination of whether to expand the County Facilities, undertake new
construction, or accept new sewer flow shall be in County’s sole discretion. Projects
requiring County Facilities expansion or construction of new facilities will only be
incorporated into the System once County agrees to undertake and thereafter
completes the work necessary to accept the proposed new sewer flow. County
Facilities expansion may include but is not limited to:
i. Facilities expansion and/or construction;
ii. Consolidation of the Facilities with existing or new County Facilities;
iii. Extension of conveyance service; and/or
iv. Additional treatment capacity, beyond current permitted capacity.
c. If County Facilities expansion or new construction requires CCPS cooperation or
other administrative approvals, CCPS agrees to provide reasonable cooperation and
assistance with regard to the same.
d. CCPS-owned real property, including easements and fee simple interests, required for
new or expanded County conveyance facilities, including pipelines and pump
stations, shall be provided to County at no cost to County. Any relocation of County
Facilities at the request of CCPS shall be at CCPS's cost, including facilities on CCPS
owned land or within public rights-of way.
e. In the event required easements do not exist for any portion of the existing Facilities
and similar assets, CCPS will assist County with negotiating acquisition of such
easements. Should easements need to be purchased from private property owners,
County will pay all other legal, surveying, and other costs required to acquire the
easements.
8.
Billing. Following the transfer of the Facilities, CCPS shall be billed for wastewater
services in accordance with the County’s applicable rates and policies. CCPS agrees to provide
the County with any information in its possession that is necessary to establish customer
accounts. If requested by the County, CCPS agrees to assist in debt collection efforts on
delinquent accounts and not to interfere with any such efforts.
9.
Third Party Services. County, at its sole discretion, may self-perform or contract for
provision of any or all services required to fulfill County's obligations under this Agreement.

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10.
CCPS Right of First Refusal. At such time as County shall determine, in its sole
discretion, that any real property portion of the Facilities conveyed by CCPS hereunder to be no
longer useful in the performance by County in its function or to fulfill any obligations under this
Agreement, County shall offer to convey to CCPS, at no cost and liability to CCPS, said portion
of real property, before otherwise disposing of said property.
11.

General Provisions.
a. Entire Agreement: This Agreement, and any exhibits or attachments made hereto,
represent the full agreement and understanding of the Parties hereto, there being no
additional agreements written, oral or otherwise.
b. Amendment. This Agreement may be amended only with written approval of both of
the parties hereto.
c. Assignment. County may assign or transfer this Agreement in whole or in part with
written approval from CCPS.
d. Authority: CCPS and County both represent and warrant that they have permission
and authority derived under their respective controlling law, corporate charters, and
enabling acts to execute and undertake this Agreement and that all necessary actions
of CCPS to allow execution of this Agreement have been completed, and that all
necessary Resolutions and actions of the County to allow execution of this Agreement
have been completed. This Agreement shall apply to, and be binding upon both
parties, their elected officials, officers, successors, and assigns, in their official
capacity, to the maximum extent permitted by law.
e. Notices. All notices, communication or request required pursuant to the terms of this
Agreement shall be provided in writing by either (1) hand-delivery if the receipt of
the same is evidenced by the signature of the addressee or authorized agent, (2)
electronic mail with confirmation of receipt, (3) a nationally recognized overnight
delivery service (next business day service), addressed to CCPS and to County at the
respective addresses herein shown, unless this Agreement is modified in writing to
reflect other addresses:
CCPS
c/o Superintendent
Charles City, VA 23030
Email:
Telephone:
With Copies to:
County Attorney:
F. Jesse Bausch

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County
c/o County Administrator
10900 Courthouse Road
Charles City, VA 23030
Email: [email protected]
Telephone: (804) 652-4705

Sands Anderson PC
PO Box 1998
Richmond, VA 23218-1998
Email: [email protected]
And
____________________________ [CCPS Attorney]
____________________________
____________________________
Email:_____________________
f. Compliance with Law: Each Party warrants that it has complied with all aspects of
applicable federal, state, and local law in entering this Agreement and further
warrants that it shall comply with all applicable federal, state, and local laws in the
performance of this Agreement.
g. No Violation: The execution of this Agreement by the Parties will not violate any
covenant, condition, or contract to which the Parties hereto are subject at the time of
execution.
h. Governing Law; Venue: This Agreement shall be governed as to all matters whether
of validity, interpretations, obligations, performance or otherwise exclusively by the
laws of the Commonwealth of Virginia, and all questions arising with respect thereto
shall be determined in accordance with such laws. Regardless of where actually
delivered and accepted, this contract shall be deemed to have been delivered and
accepted by the parties in the Commonwealth of Virginia.
i. Enforcement: The failure of either Party to enforce the terms of this Agreement shall
not be considered a waiver as to the enforceability of such terms. If any provision of
this Agreement is found to be unenforceable, the remainder of this Agreement shall
remain in full force and effect.
j. Survival: This Agreement shall survive settlement and conveyance of title and shall
terminate only upon the written agreement of both parties.
k. Force Majeure: No Party shall be responsible for its failure to fulfill an obligation
pursuant to this Agreement to the extent that such failure is due to acts of God; labor
strikes; war or terrorism; the actions of another Party; lockouts; or other events not
reasonably within the control of the Party claiming force majeure. A party
experiencing a force majeure event that prevents fulfillment of a material obligation
hereunder shall (a) give the other party prompt written notice describing the
particulars of the event; (b) suspend performance only to the extent and for the
duration that is reasonably required by the force majeure event; (c) use reasonable
efforts to overcome or mitigate the effects of such occurrence; and (d) promptly
resume performance of the affected obligation if and when such Party is able to do so.

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l. Counterparts: This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be an original as against any Party whose signature
appears thereon, and all of which shall together constitute one and the same
instrument. A signature affixed or delivered electronically will be considered an
original.
m. Binding Effect: This Agreement shall inure to the benefit of the parties and shall, to
the maximum extent permitted by law, be binding on the Parties and their successors
and assigns.
n. Survival: All representations and warranties contained herein shall survive closing
and conveyance of the Property Interests.
o. Reservation: Except as expressly provided herein, nothing in this Agreement shall be
construed to limit or otherwise affect the authority, rights, or responsibilities of the
parties.
p. Regulatory Approvals. Notwithstanding anything in this Agreement to the contrary,
closing is contingent on receipt of all necessary approvals from the Virginia
Department of Environmental Quality for the transfer of VPDES Permit No.
VA0086673 and the release, in a form satisfactory to County, of any and all security
interests in the Facilities related to grants and/or loans from USDA, VRA and DEQ if
any. Failure to provide this release shall nullify this Agreement.
[Signatures on following pages]

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IN WITNESS WHEREOF, CCPS has caused this Agreement to be signed on its behalf
by its duly authorized officers in accordance with authorization granted at its regular meeting
held on _____________, 2026.
CCPS:
CHARLES CITY COUNTY SCHOOL
BOARD
By:
Title:
Date:_____________________

Date:

IN WITNESS WHEREOF, the County has caused this Agreement to be signed on its
behalf by its County Administrator in accordance with authorization granted at its regular
meeting held on ______________, 2026.
COUNTY:
Approved as to form:

CHARLES CITY COUNTY, VIRGINIA

County Attorney

By:
Title:

Date:_____________________

Date:

Page 24 of 36

EXHIBITS TO BE AFFIXED TO EXECUTED AGREEMENT

Page 25 of 36

Charles City
County

Agenda Item
Request Form

9.15.2026
Date Received

PLEASE COMPLETE
Name

Keith Rogers Jr.

Department

County Administrator’s Office

Purpose

To transfer CCPS Wastewater Treatment plant to the County as part of
Countywide wastewater infrastructure upgrades

Background of
agenda item

Fiscal Impact

The Adopted Five-Year Capital Improvement Plan includes a
Courthouse Area Wastewater Treatment Plant Replacement project.
This transfer is in alignment with plans for this area to replace existing
infrastructure pursuant to DEQ Consent Order.
Maintenance and operations costs will be accommodated by County
utilities enterprise

AGENDA REQUEST SUBMISSION

Signature

Date

Page 26 of 36

9.15.2026

ORDINANCE TO AMEND FY27 GENERAL FUND BUDGET TO SUPPORT LEGAL
COSTS ASSOCIATED WITH COURT PETITIONS
WHEREAS, at the regular meeting of the Board of Supervisors of Charles City County,
Virginia, held in the Government Administration Building in Charles City County, Virginia, on
September 22, 2026, at which meeting a quorum was present, action was taken on the following
ordinance:
WHEREAS, a petition to remove Mr. Byron M. Adkins, Sr. as a member of the Board of
Supervisors (the “Board”) of Charles City County, Virginia (the “County”) was filed pursuant to
Section 24.2-233 of the Code of Virginia of 1950, as amended (the “Code”); and,
WHEREAS, Section 15.2-1520 of the Code authorizes members of governing bodies to
employ counsel in proceedings instituted against them by virtue of any actions in furtherance of
their duties in serving the locality or political subdivision;
WHEREAS, after discussion with the County’s liability insurance provider and County
legal counsel, Mr. Adkins engaged outside counsel to defend himself from such petition;
WHEREAS, Section 15.2-1520 of the Code requires that all costs and expenses of such
proceedings so defended shall be charged against the treasury of the locality, or political
subdivision and shall be paid out of funds provided therefore by the governing body thereof;
WHEREAS, the removal petition filed against Mr. Adkins was considered by special
prosecutors consisting of commonwealth’s attorneys for Surry County and Williamsburg and
James City County appointed by the Circuit Court and after investigation by the special
prosecutors, the Commonwealth, by those special prosecutors, filed a motion to dismiss the
petition against Mr. Adkins with prejudice, finding no valid basis to remove Mr. Adkins as a
member of the Board of Supervisors;
WHEREAS, on December 12, 2025, the Circuit Court entered a final order dismissing with
prejudice the removal petition against Mr. Adkins; additionally,
WHEREAS, on February 7, 2025, a Petition for Audit of Accounts was filed pursuant to
Section 15.2-2512 of the Code;
WHEREAS, on August 4, 2025, the Circuit Court entered an Order for Forensic Audit
directing Brown Edwards CPA to conduct a forensic audit of certain enumerated procedures related
to the County’s financial transactions and, also providing that total compensation to the Auditors
shall not exceed $75,000;
WHEREAS, on March 6, 2026, the Auditor submitted its final report;

Page 27 of 36

WHEREAS, on August 21, 2026, the Circuit Court in an Order of Dismissal found that the
statutory purpose of Section 15.2-2512 of the Code had been fulfilled, the County has no further
obligations for this case and the proceeding was dismissed;
WHEREAS, the cost of legal fees related to the removal petition and audit of accounts
amount to $53,350 and $59,767 respectively; and
WHEREAS, the Board of Supervisors directed staff to prepare necessary budget
amendment to account for and support these costs;
NOW THEREFORE, in consideration of the above the FY27 General Fund Budget is
amended as follows:

Action
Increase
Decrease

Fund
General
Fund
General
Fund

Agency
Board of
Supervisors
Non-Departmental

Amount
$113,117
$113,117
-

The Clerk of the Board of Supervisors of Charles City County, Virginia hereby certifies that the
above-referenced resolution was adopted by a majority vote of the Board of Supervisors at a
regular meeting of the Board of Supervisors, duly called and held on
, 2026, during an
open meeting, as follows:

AYES:
NAYS:
ABSTENTIONS:

Attested to:

Clerk, Board of Supervisors of
Charles City County, Virginia

Page 28 of 36

Charles City
County

Agenda Item
Request Form

Date Received

9/16/2026

PLEASE COMPLETE
Name

Keith Rogers Jr.

Department

County Administrator

Purpose

To amend the FY27 budget to support additional legal costs associated with court
petitions

Background of
agenda item
Fiscal Impact

The County has incurred additional legal costs associated with court petitions for the
removal of a board member and audit of accounts. Both these matters have been
resolved in court. The County has now identified the final associated costs. Per the BOS
motion made at the August 25th meeting, the attached budget amendment was prepared.
$113,117 transferred between General Fund agencies

AGENDA REQUEST SUBMISSION

Signature:

Keith Rogers Jr

Date: 9/16/26

Page 29 of 36

MEETING DATE: SEPTEMBER 22, 2026
ITEM VIII. PUBLIC COMMENT PERIOD (PAGE 30 )

Those who have signed up to speak during the public comment period, commenting as an
individual, will have three minutes; as a group, they will have five minutes. Please identify
if you are speaking as a group in the beginning, and identify your group. Time will
automatically be set at three minutes if not given.
Please approach the podium when called, state your name, and any relevant facts or
materials. Written comments and documents may be submitted to the Clerk of the Board
for the record. No speaking out of turn or from your seat will be allowed to preserve
decorum. Respectful language is required. ***Board members will not engage in dialogue
during public comments, but may refer issues to staff.***
Notes:

Page 30 of 36

MEETING DATE: SEPTEMBER 22, 2026
ITEM IX. REPORTS (PAGES 32-35)

a.) County Administrator Update

Notes:

Page 31 of 36

County
Administrator’s
Report

Page 32 of 36

Data Center Update - County Attorney

Page 33 of 36

County-Wide Updates
• Financial Reports

• August Budget v. Actual Report

• Statement on Forensic Audit
• FY26 ACFR
• Upcoming Worksession

Page 34 of 36

Upcoming Events & Meetings
• Out of the Darkness Suicide
Prevention Walk: Saturday,
October 3, 2026 at 9 am – CCC High
School
• EDA Meeting: Thursday, October 1,
2026 – GAB Auditorium
• Board of Supervisors Work
Session: Tuesday, October 6, 2026
– GAB Auditorium
• Planning Commission Meeting:
Thursday, October 8, 2026 – GAB
Auditorium
Page 35 of 36

MEETING DATE: SEPTEMBER 22, 2026
ITEM.X. BOARD COMMENTS (PAGE 36)

Chairman: Mr. Byron Adkins, Sr.:

Vice-Chairman: Mr. Ryan Patterson:

Supervisor: Mr. Michael Hill:

Page 36 of 36