On the agenda: Fredericksburg meeting — colocation (Jun 6)

City and Public Utility Review Committee (CPURC)
June 6, 2018
11:00 a.m.
City of Fredericksburg
City Hall
nd
2 Floor Conference Room – Suite (ROOM #218)

AGENDA
COMMITTEE MEMBERS
Public Works Department Director
Community Planning & Building Department Director
Architectural Review Board Representative
Building Official
Planning Commission Representative

Dave King, Chair
Chuck Johnston, Vice Chair
Jonathan Gerlach
John Schaffer
Kenneth Gantt

1. Call to Order
2. Adoption of Minutes – December 14, 2017
3. Mobilitie, LLC – 1011 Charles Street – Utility Permit Application.
Installation of a new 34-foot wood utility pole with small cell antenna and
backhaul equipment in the public right of way near 1016 Charles Street.
The project will involve the replacement of an existing wooden utility pole
with a slightly taller pole to accommodate the Mobilitie facilities, but will
remain below the 40’ maximum height.
4. Adjournment.

City and Public Utility Review Committee (CPURC)
December 14, 2017
11:00 a.m.
COUNCIL CHAMBERS
Meeting Notes
COMMITTEE MEMBERS PRESENT
Chuck Johnston, Director, Community Planning & Building
John Shaffer, Building Official, Building Services Division
Dave King, Director, Public Works
Kenneth Gantt, Planning Commission Representative
Jon Van Zandt, Architectural Review Board Representative

AGENDA TOPICS

1. Call to Order
Mr. King called the meeting to order at 11:00 a.m. He explained the purpose of the
newly formed City and Public Utility Review Committee (CPURC) and Ordinances
recently adopted by City Council relating to the Committee.
2. Adoption of Minutes
The November 1, 2017 Minutes were adopted and approved, unanimously.

3. Mobilitie, LLC – 1011 Charles Street – Utility Permit Application.
Installation of a new 50-foot wood utility pole with small cell antenna and
backhaul equipment in the public right of way near the intersection of
Charles Street and Amelia Street.
Mr. King briefly explained the franchise agreement that Mobilitie, LLC, has with the
City to co-locate its communication equipment.

Mr. Mark Holland, Mobilitie, LLC, provided three additional documents
(ATTACHMENT A). He explained that the best option was for them to co-locate
on an existing pole located in the area and that a height of below 40 feet is the
preferred height. He said they would replace the existing pole to meet the height
standards.
Mr. Schaffer asked Mr. Holland the total height of the proposed pole.
Mr. Holland said the current height of the subject pole is 25 feet. He said the
replacement pole, in the same location, would have a maximum height of 35 feet.
Mr. Schaffer asked the total AMPs.
Mr. Holland said 120 amps.
Mr. Schaffer asked for confirmation that the maximum height, including the
equipment, would be 35 feet.
Mr. Johnston aside if this revised/current information has been shared with the
other property owners in the area.
Mr. Holland said that when the notices went out to the surrounding property
owners, it was prior to the new revisions.
Mr. King said that since the application has changed, that it would be best for the
applicant to revise all their documents and application and resubmit it for review
and approval at the January, 2018 CPURC meeting.
Mr. Erik Nelson, Transportation Planner, noted that page 56 of the Comprehensive
Plan shows recommendations to co-locate these types of utilities on existing tall
buildings and that this should be made part of future discussions of the application.
In reference to Mr. Nelson’s comments, Mr. Johnston said that the new role of
CPURC on these types of applications is mandated by the General Assembly.
And, this type of technology was something that was not anticipated by the Comp
Plan and may require a Comp Plan amendment.
Ms. Kate Schwarts, Historic Preservation Planner, asked, in reference to the pole
elevations, if the applicant will consolidate the equipment pieces.
Mr. Holland said the pole will consist of three (3) pieces. The meter, the box shroud
and the antenna.
Ms. Schwartz asked which direction the shroud piece would be facing.
Mr. Holland said they could face the shroud where the City desires.

Committee members continued to discuss the aspects of the equipment placement
and asked that the drawings submitted with the revised application for the January
meeting depict this placement.
Mr. King said he appreciated the comments of the Committee in order to provide
guidance to Mobilitie, LLC, prior to submitting a revised application.
Mr. Johnston said staff would also address other options with the applicant.
Mr. Johnston made a motion to defer action on the Mobilitie, LLC application until
January and to shift the meeting in January to January 10th at 11:00.
Mr. Gantt seconded the motion. Motion carried by a unanimous vote.
4. Discussion: Market Square/Alley repaving.
Mr. Bill Freehling (Director of Economic Development and Tourism); and Mr. Erik
Nelson, (Transportation Planner), provided a rendering of the proposed
improvements. They noted that some of the money with come from grant funding
(Transportation Alternatives Grant/VDOT).
They also noted that they are
attempting to figure out the best way to provide public restrooms in the area.
Current options are port-a-potty’s; a trailer of restrooms that would regularly need
to be maintained (emptied, cleaned, etc.); or find a convenient location that will
allow the restrooms to connect to existing City water and sewer.
Mr. Gantt asked if staff has conducted a cost analysis of each option and whether
they have determined which option would be the most cost effective.
Mr. Freehling said they have not yet conducted an analysis or comparison. He
added that they could receive additional funding from the EDA.
Mr. Gantt asked how many phases are proposed through project completion.
Mr. Freehling said that at this time, the alleyway would be the first phase; then
addressing the bathrooms would be the second phase and the third phase would
be resurfacing the entire square.
Mr. Van Zandt said that a bathroom trailer could pose ADA issues since they are
typically raised. He said he likes the design concept.
Mr. King said he too believes it is a good design. He noted that the CPURC does
not require an application for this project, nor does CPURC have purview over the
project. He thanked staff for keeping the Committee up to date on the project and
invited staff back to future CPURC meetings as the project progresses.

5. Discussion/Adoption: Fee for Small Cell Tower/Antenna Applications.
Mr. Johnston noted that Ordinance 17-29, adopted by City Council, allows the City
to charge a reasonable fee not to exceed $250.00. He made a motion that the City
Council officially enact the fee of $250.00 as a set fee for CPURC applications.
Mr. Van Zandt seconded the motion. Motion carried by a unanimous vote.
6. Discussion/Adoption: CPURC By-Laws.
Mr. Johnston made a motion to approve and adopt the By-Laws.
seconded the motion and the motion carried unanimously.

Mr. Gantt

Mr. Johnston noted that on the Property Owner Notifications form, it currently
states: “ APPLICANT to mail this notice by certified return receipt mail to
adjoining and abutting property owners and properties within 150 feet of
proposed project not more than 15 and no less than 5 days prior to the
scheduled meeting.”
However, he said, there have been some issues with
abutting property owners receiving the notifications in a timely manner.
Mr. Johnston made a motion to change those dates to “…not more than 21 and
no less than 14 days prior to the scheduled meeting.” Mr. Gantt seconded
the motion. Motion carried unanimously.
Mr. King asked if the current applicant will now be required to resend notifications
since the application has been deferred to January 10, 2018.
Mr. Johnston said that since the motion to defer was made and approved at this
meeting that he would not be required to send additional property owner
notifications but that staff could request that he send them.
Meeting adjourned.

___________________________________________
David King, Director of Public Works, CPURC Chair

MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:

Dave King, Chair, City Public Utility Review Committee
Kate Schwartz, Historic Resources Planner
May 30, 2018 (for the June 6, 2018 meeting)
Utility Permit Application at 1010 Charles Street

ISSUE
Mobilitie, LLC requests to install a new 34-foot wood utility pole with small cell antenna and backhaul
equipment in the public right of way near 1010 Charles Street. The project will involve the replacement of
an existing wooden utility pole with a pole that is two feet taller to accommodate the Mobilitie facilities,
but will remain below the 40 foot maximum height.
RECOMMENDATION
Approval of the Utility Permit Application for the request with the recommendation that the applicant
monitor for archaeological deposits during excavation activities and notify the Historic Resources Planner
of any findings.
APPLICABLE HISTORIC DISTRICT DESIGN STANDARDS & GUIDELINES
City Code § 66-194 Review Standards
A. In considering proposals for infrastructure improvements within the Old and Historic Fredericksburg
District, the City and public utility review committee shall consider the following factors:
(1) The relative cost and difficulty of modifying proposed improvements to make them compatible
with the architectural review standards set forth in Chapter 72;
(2) The preservation of trees and other landscaping that provide visual uniformity to the
streetscape;
(3) Street lighting fixtures and equipment that complement the character of the historic district;
(4) Street furniture (e.g., trash barrels and benches) that is appropriate to its setting and consistent
in design;
(5) Infrastructure that is unobtrusive and does not compromise the historic appearance of the
neighborhood. Parking that enhances the streetscape. For example, on-street parking should be
encouraged where suitable. Off-street parking should utilize low fencing or landscaping that
conforms to the existing street edge or setback in order to avoid unnecessary breaks in the
streetscape; and
(6) Materials that are of high quality design and construction.
Design Guidelines for the Installation of Facilities in the City of Fredericksburg Rights-of-Way
b. Poles
i.
New poles and wireless support structures shall match or be consistent with the materials,
finish, and color of the adjacent utility poles in the surrounding area. Steel poles are
preferred so that all wiring can be internal to the pole. Any external equipment should
match the color of the pole. If wooden poles must be used, all loose wires shall be wrapped
and secured with a riser guard.
1

Additional Guidelines for Locations within the Old and Historic Fredericksburg District
a. General
iv.
The maximum height of any facility inside the public right-of-way in the HFD shall be 40
feet, unless specifically approved otherwise by the Director.
BACKGROUND
The applicant proposes to replace an existing wood utility pole located in the public right of way on the
west side of Charles Street between Amelia and William Streets, and install small cell equipment on the
new pole. The current pole is located in the paved utility strip immediately adjacent to a driveway
entrance. Adjacent historic structures include the former Planters Hotel building at 401 William Street
and the one-and-one-half-story brick warehouse at 1010 Charles Street. The site of the former slave
auction block is also located at the northwest corner of William and Charles Streets. Seven other wood
utility poles ranging from 30 to 35 feet in height are located along the same block, and the existing pole to
be replaced is approximately 32 feet in height.
The adopted design guidelines for the installation of facilities in the right-of-way address several elements
of the proposal, including the appearance and height of poles, the positioning of equipment, and the colocation of facilities. Though the proposal requires the installation of a new utility pole, this will replace
an existing pole in the same location and meets the recommendation for co-location. New poles are
recommended to be consistent with the materials, finishes, and colors of adjacent poles. While steel poles
are recommended in order to accommodate internal wiring, all other utility poles in the surrounding area
are constructed of wood. This pole will also be constructed of wood, and all cabling will be secured to the
pole every 36 inches or less. This design aligns with the guideline and is appropriate for use at this
location.
The guidelines also specify that new poles in the Historic District are not permitted to be greater than 40
feet in height. Additionally, sufficient clearance must be provided between any equipment enclosures and
the street or sidewalk. The proposed pole will be 34 feet in height with one antenna positioned at the top
of the pole. The total height of all elements will be 37 feet 4 inches. The equipment enclosure will be
positioned over the street, and approximately 16 feet of clearance will be provided. The proposed
installation meets all the guidelines for this location. Due to the presence of archaeological resources
throughout the Historic District, it is recommended that the applicant monitor for archaeological deposits
during any excavation required for the installation of the new pole, and report any findings to City staff.

ATTACHMENTS
1. Aerial photograph and front elevation view
2. Existing street views

2

AERIAL

VIEW FACING SOUTHWEST FROM CHARLES STREET
3

View looking north on Charles Street towards Amelia Street; note the multiple wood utility poles
at this site. Pole to be replaced seen at the far left of the image.

View looking south on Charles Street towards William Street. The pole to be replaced is boxed in red.

4

SITE ID-CANDIDATE LETTER/CASCADE ID-CANDIDATE LETTER:

9VAB002275/WA90XSCQ0D

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

LATITUDE/LONGITUDE:

38.30324500/-77.46198200
CROSS STREET:

CHARLES ST & WILLIAM ST

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

CITY, STATE, ZIP:

FREDERICKSBURG, VA 22401

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

N

N

SHEET TITLE

TITLE SHEET
SHEET NUMBER

T-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

EXHIBIT PHOTO

1

SCALE: NOT TO SCALE

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

N
N

SHEET TITLE

EXHIBIT PHOTO & SITE PLAN

AERIAL SITE LOCATION
SCALE: NOT TO SCALE

2

ENLARGED SITE PLAN
SCALE: 1" = 20'-0" (1" = 10'-0" ON 24"x36" SHEET)

SHEET NUMBER

3

SP-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

SITE ID:
Contact

SIDE VIEW

BACK VIEW

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

POLE ELEVATIONS

(N) POLE ELEVATIONS
SCALE: 1" = 5'

SHEET NUMBER

1

EV-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

SITE ID:
Contact

BILL OF MATERIALS
SCALE: NOT TO SCALE

2

3
2
5 6 7
4
8
3
9
2
10
1 12 11
4
1

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

PLUMBING & RISER DIAGRAM

PLUMBING DIAGRAM
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1

RISER ORIENTATION DIAGRAM
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SHEET NUMBER

3

PL-1

MANUFACTURER : AIRSPAN
MODEL: iR460-SPB-ST-1-P-0
(OR APPROVED EQUAL)
HEIGHT: 13 IN
DIAMETER
WEIGHT: 8.8 LBS

MANUFACTURER :
ALPHA WIRELESS
MODEL: AW3477-S
HEIGHT: 30.7 IN
DIAMETER
WEIGHT: 7 LBS
MOUNT WEIGHT: 4.4 LBS

PLAN

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

ELEVATION
FRONT

DETAIL B

SIDE
SCALE
N.T.S.

ALPHA AW3477-S OMNI (B41)

1 UE RELAY iR460-SPB-ST-1-P-0

SCALE
N.T.S.

SCALE
N.T.S.

4 NOT USED

PLAN
DETAIL A

NOTE:
EXAMPLE SHOWN MAY NOT BE
TYPICAL MODEL, SELECT AS
PER LOCAL REQUIREMENTS

PLAN

FRONT

SIDE

NOKIA RADIO FWHR B41 HP

SCALE
N.T.S.

10

MANUFACTURER : SIEMENS
MODEL: GF222NR
TYPE-3R DISCONNECT
(OR APPROVED EQUAL)
HEIGHT: 15.45 IN
WIDTH: 8.7 IN
DEPTH: 5.95 IN
WEIGHT: 14 LBS

MANUFACTURER : NOKIA
MODEL: FWHR B41 HP
(473548A/473603A/473604A)
(OR APPROVED EQUAL)
HEIGHT: 9.7 IN
WIDTH: 12.9 IN
DEPTH: 6.3 IN
WEIGHT: 27.3 LBS

FRONT

SCALE
N.T.S.

7 NOT USED

2 SHROUD CUT-AWAY DETAIL

SCALE
N.T.S.

SCALE
N.T.S.

5 iR460 FLUSH MOUNT

MANUFACTURER : ELTEK
MODEL: MMS SHROUD
ENCLOSURE v1.0
HEIGHT: 35.6 IN
WIDTH: 15.5 IN
DEPTH: 9.0 IN
WEIGHT: 45 LBS

MANUFACTURER : NOKIA
MODEL: FMWA / 472858A
HEIGHT: 5.83 IN
WIDTH: 5.91 IN
DEPTH: 0.79 IN
WEIGHT: 2.2 LBS

FRONT

SIDE

SIDE

8 NEMA TYPE-3R DISCONNECT

11

MANUFACTURER : MILBANK
MODEL: U4801-XL-5T9
(OR APPROVED EQUAL)
HEIGHT: 19 IN
WIDTH: 13 IN
DEPTH: 4.84 IN
WEIGHT: 21 LBS

MANUFACTURER : NOKIA
MODEL: FAWD / 472932A
HEIGHT: 3.1 IN
DIAMETER

PLAN

SCALE
N.T.S.

PLAN
NOTE:
EXAMPLE SHOWN MAY NOT BE
TYPICAL MODEL, SELECT AS
PER LOCAL REQUIREMENTS

ELEVATION

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

BOTTOM
NOKIA INTERFACE STATIC
NOKIA RADIO MOUNT

SCALE
N.T.S.

FRONT
3 MMS SHROUD v1.0

EQUIPMENT DETAILS

PLAN

SIDE

FRONT
SCALE
N.T.S.

6 NOKIA GPS UNIT

SCALE
N.T.S.

SIDE

9 MILBANK METER SOCKET

SHEET NUMBER

SCALE
N.T.S.

12

EQ-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

TOP VIEW

SIDE VIEW

EQUIPMENT MOUNTING DETAIL
SCALE: NOT TO SCALE

ANTENNA MOUNTING DETAIL

1

SCALE: NOT TO SCALE

SITE ID:
Contact

3

Site ID
FCC ID

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

ANTENNA SIGNAGE
CABLE MOUNTING DETAIL
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2

EMERGENCY CONTACT SIGN
POLE MOUNTED SIGNS
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EQUIPMENT DETAILS

SHEET NUMBER

4

EQ-2

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

SHROUD MOUNTING DETAILS
SCALE: NOT TO SCALE

1

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

EQUIPMENT DETAILS

OVERALL SHROUD MOUNTING DETAILS
SCALE: NOT TO SCALE

2

SLED DETAILS
SCALE: NOT TO SCALE

SHEET NUMBER

3

EQ-3

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

ELECTRICAL DETAILS

ONE-LINE DIAGRAM
SCALE: NOT TO SCALE

1

LOAD CALCULATIONS
SCALE: NOT TO SCALE

SHEET NUMBER

3

E-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

C-TAP DETAIL
SCALE: NOT TO SCALE

1

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

GROUNDING DETAILS

WELD CONNECTION DETAILS
SCALE: NOT TO SCALE

2

GROUNDING RISER DIAGRAM
SCALE: NOT TO SCALE

SHEET NUMBER

3

G-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

POLE EMBEDMENT DETAILS

POLE EMBEDMENT DETAILS
SCALE: NOT TO SCALE

SHEET NUMBER

1

S-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

VEHICULAR TRAFFIC
CONTROL PLAN
SHEET NUMBER

TC-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

UTILITY
WORK
AHEAD

UTILITY
WORK
AHEAD
UTILITY
WORK
AHEAD

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

PEDESTRIAN SAFETY PLAN

TYPICAL PEDESTRIAN / WORKER SAFETY PLAN
SCALE: NOT TO SCALE

SHEET NUMBER

1

TC-2

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

GENERAL NOTES
SHEET NUMBER

GN-1

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

GENERAL NOTES

SHEET NUMBER

GN-2

3475 PIEDMONT ROAD NE
SUITE 1000
ATLANTA, GEORGIA 30305
PHONE; (312) 638-5400

736 CARNEROS CIRCLE
HIGH POINT NC, 27265

WA90XSCQ0D
9VAB002275
CHARLES ST &
WILLIAM ST
FREDERICKSBURG , VA 22401
NEW WOOD UTILITY POLE

SHEET TITLE

GENERAL NOTES

SHEET NUMBER

GN-3