The Docket · Government Meeting · DKT-2026-004006

On the agenda: Woodstock meeting — datacenter (Oct 13)

Name: On the agenda: Woodstock meeting — datacenter (Oct 13)
Start: 2026-10-13
End: 2026-10-13
Location: Board of Supervisors Oct 13, 2026

⚠ Agenda Watch Woodstock, Virginia · Tuesday, October 13, 2026 — in 3 days

About this record

The published agenda for this October 13 meeting contains: "datacenter", "data center". This is the public record BEFORE the vote — read the document, then show up. Public comment is where cancellations start.

WhenTuesday, October 13, 2026
Check the agenda document for the meeting time.

WhereWoodstock, Virginia

BodyBoard of Supervisors Oct 13, 2026

Money$40, on the table

On the record“datacenter”“data center”

The agenda, word for word

Government public record — the full text of the published document, archived October 9, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

72 pages · scroll to read

Page 1 of 72

BOAKD OF SUPERVISORS
District 1;
District 2:

Mark Dotson
Steve Baker

District 3;

Da\rid Ferguson

District 4:
District 5:

Dennis Morris

District 6:

Tim Taylor

ADMINISTRATION

'HENA

KyleGutshaU

EvanL.Vass,CountyAdministrator
MandyR. Belyea,DeputyCountyAdministrator

COUNTY

Shenandoah County
BOARD OF SUPERVISORS
AGENDA
October 13, 2026

4:00 p. m.
Board Room
600 North Main Street

Woodstock, Virginia
CALLTO ORDER
INVOCATION
PLEDGEOF ALLEGIANCE
APPROVALORAMENDMENTOF AGENDA
SPECIAL PRESENTATIONS

1. Eniployee ServiceAwards
2. DepartmentalReports
a. CooperadveExtension
b. General Properties
c. Public Utilities
d. Parks & Recreation

e. Tourism & EconomicDevelopment
CONSIDERATIONOF NON-ACTIONITEMS

TAB A

1. Discussion and consideration of possible amendments to Chapter 146, Article V Tax ReUeffor the
Elderly andDisabled.
2. Discussion and consideration of Fiscal Year 2027 first quarter reappropriadons for Shenandoah
County.

3. Discussion and consideration ofcarrying over capital projects and grant funds for Shenandoah County
from Fiscal Year 2026 to Fiscal Year 2027.

4. Discussion and consideration of carrying over capital projects for Shenandoah County Public Schools
from Fiscal Year 2026 to Fiscal Year 2027.

5. Discussion and consideration of a Fiscal Year 2027 supplemental appropriation to the Shenandoah
County Public Schoolspertainingto non-localgrant funds.
6. Discussion and consideration of an agreement concerning Virginia Water and Wastewater Agency
ResponseNetwork (VA-WARN).
PUBLICCOMMENT(other thantnatters for whicha public hearinghas been or will be held)
1

Page 2 of 72

CONSIDERATIONOF CONSENTAGENDA ITEMS

TAB B

1. Consideration of the minutes of the September 22, 2026 regtdar tneetmg.
2. Consideration of the appointment of Raymond Anderson to the Board of Building Code Appeals.
TAB C

PUBLIC HEARING(S):
There arenopublic hearingsscheduledfor the October13, 2026regularmeeting.
OLD BUSINESS

TAB D

1. Considerationof appointinga votingBoardmember for the upcomingVirginiaAssociationof
Counties (VACo) annualbusinessmeedng.
2. Consideration of acceptance of a Fire Prevention and Safety grant through the Federal Emergency
Management Agency (FEMA).
CONSIDERATION OF PLANNING COMMISSION ITEMS

TAB E

There are noPlanningCommissionitemspresentedfor the October13, 2026 regularmeeting
NEWBUSINESS

TAB F

There areno NewBusinessitemspresentedfortheOctober13, 2026 regularmeeting.
COUNTY ATTORNEY COMMENTS
BOARD MEMBERCOMMENTS
COUNTY ADMINISTRATOR'S COMMENTS
OTHER BUSINESS

CLOSED SESSION(S)
1. A closed session asauthorized byVicgmia State Code section 2.2-3711 (A)(l) to discuss the assignment
and appointment of specific public officers, appointees, or employees. The subject matter of the
closed session is the appointment of pubUc officials to serve on the Parks and Recreation Advisory
Board and the Board of Zoning Appeals.

2. A closed session asauthorized byVirginia State Code section 2.2-3711 (A)(3) to discuss the acquisition
of real property for a public purpose where discussion in an open meeting would adversely affect the
bargainingposidon 01:negodating strategy of the County. The subject matter concerns the acquisition
ofproperty for potentialpublic educationuse(s).
3. A closed session as authorized by Virginia State Code section 2. 2-3711 (A)(8) to consult with legal
counsel employed or retained by a pubUc body regarding specific legal tnatters requiring the provision
oflegal adviceby suchcounsel. The subjectmatter concerns zoningenforcement.
4. A closed session as authorized by Vu-ginia State Code section 2. 2-3711 (A)(19) to discuss plans to
protect pubUc safetyas it relates to terrorist acdvity or specificcybersecuritythreats or vulnerabilities
2

Page 3 of 72

and briefings by staff members, legal counsel, or hw-enforcement or emergency service officials
concerningactions takento respond to suchmatters or a rehted threat to public safety; discussion of
information subject to the exclusion in subdivision 2 or 14 of§ 2.2-3705. 2, where discussion in an

open meeting would jeopardize the safety of any person or the security of any facility, biulding,
sttucture, informadon technology system, ot software program; or discussion of reports or plans
related to the security ofanygovernmental facility, building or stmcture, or the safety ofpersons using

such facility, building or structure. The subject matter concerns specific security measures proposed
for a pubUc building.
ADJOURNMENT

Page 4 of 72

ShenandoahCounty, VA

§ 146-17. Exemption granted.

Pursuant to the authority granted by § 58. 1-3210 ofthe Code ofVirginia 1950, as amended, certain
elderly persons, as well as totally disabled persons, who qualify under terms ofthis article, may be
granted exemption or deferral on a portion oftheir real estate property taxes, ashereinafter provided.
§146-18. Definitions.

For the purpose of this article, the following words and phrases shall have the meanings
respectively ascribedto them by this section:
AFFIDAVIT - The real estate tax exemption affidavit, which shall be a written application and
statement, sworn to by the applicant.

BOARD- TheBoardofSupervisorsofShenandoahCounty, Virginia.
COUNTY- ShenandoahCounty, Virginia.
DEFERRAL - Deferral from the Shenandoah County and Sanitary Districts real estate tax
accordingto provisions ofthis article.
DWELLING- The sole residence of a person qualifying for tax exemption under tenns of
this article. "Dwelling" shall not include nonresidential buildings such as garages, storage sheds,
barns, etc. The fact that persons who are otherwise qualified by this article are residing in hospitals,
nursing homes, convalescent homes or other facilities for physical or mental care for extended
periods of time shall not be construed to mean that the real estate for which tax exemption or
deferral is sought does not continue to be the sole dwelling of such person during such extended
periods of other residence, as long as such real estate is not used by or leased to others for
consideration.

EXEMPTION - Exemption from the Shenandoah County and Sanitary Districts real estate tax
accordingto theprovisions ofthis article.
PROPERTy- The dwelling, includingmanufacturedhomes as definedin § 36-85.3 ofthe Code
of Virginia, and the land, not exceeding one acre, on which it is situated. "Property" shall not
includenonresidentialbuildingssuch as garages, storage sheds,barns, etc.
QUALIFIEDTAXPAYER - Any taxpayer who reaches the age of 65 years of age or older
on or before December 31 of the year immediately preceding the taxable year or who becomes
pennanently and totally disabled on or before December 31 of the year immediately preceding the
taxableyearandwhois otherwiseeligiblefor exemptionor deferralunderthetenns ofthis article.
RELATIVE - Any person who is related to the qualified taxpayer through either common
ancestry, marriage, adoption or by any other means of establishing relationship as recognized by
Virginialaw.
TAXABLE YEAR - The calendar year, from January 1 through December 31, for which
exemption is claimed.

TITLE- Title to real property as recorded in and ascertainablefrom the records of the Clerk of
the Circuit Court ofShenandoahCounty, and shall not include leasehold estates.

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Page 5 of 72

ShenandoahCounty, VA

§ 146-22

§ 146-25

§ 146-19. Exemption or deferral authorized.

Qualified taxpayers who meet the requirements for exemption or deferral, and who submit a
properly prepared andtimely filed affidavitto the County CommissioneroftheRevenue, shall be
exempted or receive deferral from that amount of tax on their property as provided for by this
article. Said taxpayer may choose to receive either the exemption or the deferral of real estate
property taxes as provided by this article.
§ 146-20. Requirement for exemption or deferral.

Exemption or deferral shall be granted to qualified taxpayers who submit properly prepared
affidavits,provided that theymeet the followingrequirements:
A. The title of the property for which exemption or deferral is claimed is held on January 1 of
the taxable year by the qualified taxpayer claiming the exemption or deferral. A property
jointly held by a married couple, with no otherjoint owners, may qualify if either spouse is a
qualified taxpayer as defined in this article. Subject to the proration in §§ 146-22 and 146-23,
a propertyjointly heldby unmarriedindividualsmay qualify if at leastone ofthe individuals
is a qualified taxpayer and the property is the sole dwelling of all joint owners.
B. Thetotal combinedincomeduringtheimmediatelyprecedingcalendaryear, from all sources,
ofthe owners ofthe dwelling living therein and ofthe owners' relatives living in the dwelling
does not exceed $40, 000, provided that the first $7, 000 of income of each relative, other than

the spouseofthe owneror owners, who is living in the dwellingshall not be includedin such
total.

C. The net combined financial worth, including the present value of all equitable interests, as of
December 31 ofthe immediately preceding calendar year, ofthe owners and ofthe spouse of
any owner, excluding the value of the dwelling and the land, not exceeding five acres, upon
which it is situated shall not exceed $150, 000, excluding household furnishings.
D

A qualified taxpayer who claims exemption or deferral due to being pennanently and totally
disabled must submit proofthat he/she is unable to engage in any substantial gainful activity
by reason of being medically determined as having a physical or mental impairment or
deformitywhichcanbe expectedto result in death or canbe expectedto last for the duration
of that person's life. Said proof shall be submitted in such form and by such method as set
forth in § 58. 1-3213D ofthe Code ofVirginia of 1950, as amended.

§ 146-21. Application for exemption or deferral.

Application for exemption or deferral shall be made to the County Commissioner ofthe Revenue,
on forms to be provided by that office, after January 1 and not later than March 1 of the

taxable year for which exemption is sought. An affidavit must be submitted for each year that an
exemption or deferral is claimed. The Commissioner of the Revenue may require an applicant to
answer questions under oath and may require the submission of such other evidence as will help
to certify that the applicantmeets the requirements for exemption or deferral.

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Page 6 of 72

ShenandoahCounty, VA

§ 146-22

§ 146-25

§ 146-22. Amount of exemption.

A. Qualified taxpayers who apply and meet the requirements ofthis article shall be exempt from
tax on their qualifying property; however, in no case shall the tax amount exempted exceed
$1, 500. For the purpose of this article, "qualifying property" shall mean a dwelling and up to
one acre of land on which it is situated. The amount of exemption of real estate tax shall be
determined by the following schedule:

Amount of Income

PercentageofExemption

$0.01 to $30,000

100%

$30,001 to $32,500

80%

$32,501 to $35,000

60%

$35,001 to $37,500

40%

$37,501 to $40,000

20%

$40, 001 and over

The amount of the exemption for a property jointly held by and which is the sole dwelling of
unmarried individuals, at least one of which is a qualified taxpayer, shall be prorated in
accordance with Virginia Code §58. 1-321 1. 1.

§ 146-23. Amount of deferral; repayment of deferred taxes.

A. Qualifiedtaxpayers who choosethe deferral ofreal estateproperty taxes shall be relieved of
real estate tax liability levied on the property up to an amount equal to 100% of the liability,
the amountto be deferredto be elected by saidtaxpayers. The accumulated amount oftaxes
deferred shall be paid without penalty, except that interest of 8% per annum on the amount
so deferred shall be paid to the Treasurer ofShenandoah County by the vendor upon the sale
of the property or from the estate of the decedent within one year after the death ofthe last
owner thereof who qualified for tax deferral by the provisions of this article. Such deferred
real estate property taxes shall constitute a lien upon saidproperty asifthey hadbeen assessed
without regard to thedeferral permitted bythis article; provided, however, that such liens shall,
to the extent that they exceed in the aggregate 10% of the price for which such property may
be sold, be inferior to all other liens ofrecord.

The amount of the deferral for a property jointly held by and which is the sole dwelling of
unmarried individuals, at least one of which is a qualified taxpayer, shall be prorated in
accordancewith VirginiaCode § 58. 1-321 1.1

§ 146-24. Certification to Treasurer.

The Commissioner ofthe Revenue shall certify to the County Treasurer those persons who qualify
and meet the requirements for an exemption or deferral and the amount thereof. The Treasurer

shall deduct the amount of the exemption or deferral from the real estate bills for that year ofthe
persons so certified.

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Page 7 of 72

ShenandoahCounty, VA

§ 146-25

§ 146-28

§ 146-25. Certain changesnullify exemption.

Any changeinrespect to income, financial worth, ownership ofproperty orother factors occurring
during the taxable year for which the affidavit is filed and having the effect of exceeding or
violating the limitations and conditions provided herein shall nullify any exemption for the thencurrent taxable year and the taxable year immediately following.
§ 146-26. Annualincreases subject to ConsumerPrice Index.
Each calendar year, the Commissioner ofthe Revenue may increase the amount oftotal combined
income (as set forth in § 146-20B of this article) and net combined financial worth (as set forth in
§ 146-20C of this article) by the overall average increase of the Consumer Price Index (CPI) for
the immediately preceding calendar year as published by the United States government.
§ 146-27. Violations and penalties.
Anyperson or persons makinga false statement or providingfalseinformationin connectionwith
the filing ofa claim for an exemptionor deferral shall be guilty ofa Class 1 misdemeanor.
§ 146-28. Wheneffective.
This article shall become effective upon adoption and shall apply to the taxable year of 1979 and
eachyearthereafter.
CERTIFICATE

The undersigned Evan Vass, County Administrator of Shenandoah County, Virginia, hereby cerdfies the
foregoing constitutes a true and correct copy of an Ordinance Amending Chapter 146, Ardcle V, Adoption of
Senior Cid2ens and Disabled Persons Tax Exemption, adopted by the Board of Supervisors after due publication
at a regularmeetingduly held and called on September22, 2026, for whichproper notice wasgiven. A record of
the roll-call vote by the Boardis as follows:
Name

Aye

Nay

Abstain

Absent

Tim Taylor
Dennis Morris

Steve Baker
Mark Dotson

DavidFerguson
Kyle GusthaU

September 22, 2026
ATTEST:

Evan Vass, Clerk of the Board
Downloadedfromhttps://ecode360.com/SH1548on 2026-09-08

Tim Taylor, Chairnian of Board of Supervisors

Page 8 of 72

County of Shenandoah
Board of Supervisors
Agenda Item Summary
AGENDA DATE: October 13, 2026
CONSENT:

REGULAR: X

ACTION:

INFORMATION: X

CLOSEDSESSION:

ITEM TITLE: Discussion regarding re-appropriadons for the first quarter ofFiscal Year
2027.

RECOMMENDATION:This is providedto theBoardofSupervisorsfor informationandwill be
placed on the October 27 , 2026 Board agenda for acdoa.
BACKGROUND:
Re-appt opriations are necessar}' to transfer unandcipated revenues to adjust the budgeted amount

for specified expenditure Une items. Typical re-appropriations include reimbursements from grants,
reimbursements for incun-ed expenses, and donations. For additional background, departmental
request memos are attached.
DEPARTMENT

TRANSFERFROM

TRANSFERTO

AMOUNT

DESCRIPTION

Anunal Shelter

Donations - Animal
Shelter

Medical/LabSupplies
4-100-35200-6004

1,957. 00

Donations

Spayand Neuter
4-145-35200-6099
Total Animal Shelter

580. 00
$2,537.00

Deposits
3-100-1501-0001

Arbitrage Rebate
4-209-09500-0002

185, 831. 64

Proceeds of
Indebtedness

Bond Issuance Cost

(3-100-4101-0101)

Fy27 County &

3-100-1899-0097
Deposits - Spay &
Neuter Dog Fund
3-145-1899-0098

Finance

Donations
S a-/Neuter

Interest on Bank

4-209-00999-9190

Series 2021 Lease:

102, 815. 26

Schools CIP Interest
Transfer from General
Fund

4-209-00999-9154
Transfers to County
Debt Service

3-209-65100-9201

4-100-93200-0209

Proceeds of
Indebtedness

CIP- NewRequests

3-100-4104-0101

4-100-94000-9400
Total Finance
8

Arbitra e Rebate
Additional Bond
Proceeds: Debt
Issuance Cost
Additional Bond

Proceeds: Debt Service

145,637. 40
N/A (Journal
entry for
above 3 lines)

47,484. 86
$481,769. 16

Cost

nterest

Interfund Transfer

Additional Bond
Proceeds: CIP
Contm ency

Page 9 of 72

DEPARTMENT

TRANSFER FROM

TRANSFER TO

Restitution

- Grant/Restitution

AMOUNT

DESCRIPTION

Fire MarshalSupplies

Fire & Rescue

(3-100-1899-0023)
Donadons Fire and
Rescue

3-100-1899-0080

Sheriff
D.A.R.E. Fund
Collections

(4-100-32500-6099-

86.79

Restitudon: Fire
Marshal Court Case

001)
OperadngSupplies
(EmergencyServices)

86. 79

(GC25006687-00)

100. 00
$273. 58

Donation

D.A. R. E. Donation s

(4-100-32500-6014001
Total Fire & Rescue

PoliceSupplies D.A. R.E.
(4-100-31200-6010-

(3-750-1899-0098

Oil

2, 995. 00

Transfer from D.A. R. E.
Fund

Transfer to General
Fund

N/A (Journal

3-100-004105-0750

4-750-093200-0100

above line

entry for

Freedom of
Information Act

(FOIA) Sheriff
Donations - Sheriffs

Salaries (Regular)
4-100-31200-1100
Police Supplies (Incl,

Dept
3-100-1899-0105

3-100-1899-0009

Interfund Transfer
Freedom of
Information Act

122. 81

OIA) Pa 'ment(s

4-100-31200-6010

150.00

Donations - Sheriffs
De artment
Restitution: Court Case

Restitution

Salaries (Regular)

800. 00

(3-100-1899-0023)

(4-100-31200-1100)

Deposits - TRIAD

Police Supplies (Incl.
Fire Range)
4-100-31200-6010

3-133-1899-0098'

Fire Range)

(CR17000193-00
Restitudon: Court Case

145. 27

CR17000083-00

200. 00

TRIAD

Transfer From TRIAD
Fund

Transfer to General
Fund

N/A (Journal
entry for

3-100-4105-0133

4-133-93200-0100

above line

Interfund Transfer

1,800.00

ShenandoahValley

Salaries (Overtime)
4-100-31200-1200

Recovered Costs -

FICA

Music Festival

Other Recovered Costs

4-100-31200-2100

137.70

(3-100-1902-0098)

Salaries (Overtime)
4-100-31200-1200

2,709.85

FICA
4-100-31200-2100

210.31

Project Backpack Donations

(3-100-1899-0101

Deputy Supplies ProjectBackpack
(4-100-31200-6010008
Total Sheriff

Recovered Costs -

Restoration Fellowship

Donations- Project
3,222. 00
$12,492. 94

Back ack

Page 10 of 72

DEPARTMENT

TRANSFER FROM

TRANSFER TO

VoterRegistrar /

Registrar/Electoral

Electoral Board

Board

Salaries (R^ular)

(3-100-02306-0001)

(4-100-13200-1100)

Transfers From
General Fund
Balance

(4-100-13200-2100'

AMOUNT

DESCRIPTION

231.00

Revenue exceeding
adopted budget

Registrar: State

FICA

Required County
match - exceeding

18.00

adoptedbudget

VRS Health Insurance
Credit

(3-100-4200-0001)

4-100-13200-2500

27. 00
Electoral Board: State

Registtar/Electoral

Revenue exceeding

Boatd

Sakries (Regular)

3-100-2306-000-1

4-100-13100-1100

Transfers From
General Fund
Balance

FICA

3-100-4200-0001

4-100-13100-2100

11.00

isttar / Electoral Board

421.00

Total Voter Re

Count . Bud et

134. 00

Required County

match - exceeding
ado ted bud t

BUDGET IMPACT:
As noted in the above background section
STAFF CONTACTS:

Amy R. Dili,DirectorofFinance
JesseCloyd, Fmance Manager
ATTACHMENT S :
Menioraadums firom respective depattments
DATE:

REVIEWEDBY:

lo'B{h^^^

dw^.^. ^
cJ

Page 11 of 72

HENANDOAH
FINANCE

UES FO

RE-APPROPRIATIO
FiscalYear: 2027 ^ Quarter: X 1Q

(3UL-SEP)

(ocr-OEC)

(2AN-MAR)

(APR-JUN)

NOTE: Re-appropriations should only be submitted ONCE PERQUARTER by the

due date provided by the Finance Department
r

LE ^ER
; a

w cooes

Hote. tastSdlait
applicaWe to
tfepaiment^

""'.. /taf/'w? ?<? a// de. '.-rfman

1957. 00^

Tditaj re Code:
ExpC

Revenue Code:

4 -100 -35200 -6004 ' .

3-100

(3 digits) (5 digits) (4 digits) (3 digits)

-0097t/-1899
(3digits)(5digits) (4digits)(3digits)

edical Donations /

DateofDeposit*: 7///24-^//t/26

4580.i

ExpenditureCode:

Revenue Code:

4-145 -35200 -6099 -

3-145 -1899

(3 digits) (5 digits) (4 digits) (3 digits)

-98 -

(3digits)(sdigits) (4digits)(3dw Spay/Neuter Deposit '/

DateofDeposit*: 7/'/^ - t//A/aA
ExpenditureCode:

4_^
(3 digits) (5 digits) (4 digits) (3 digits)

Revenue Code:

(3 digits) (5 digits) (4 digits) (3 digits)
Date of Deposit*:

Expenditure Code:

Revenue Code:

3^___;_(3 digits) (S digits) (4 digits) (3 digits)

(3 digits) (5 digits) (4 digits) (3 digits)

Dateof Deposit*:

2^^<
*Copy of Treasurer's Office receipt required with supporting documentation

/" ADDITIONAL PAGE(S) INCLUDED
Signature

Title
Date

/ - -

Rev. 09/30/2025

Page 12 of 72

COUNTY

FINANCE

RE-APPROPRIATION RE UEST FOR^
FiscalYear: 2027 /

Quarter: 1__1Q _2Q
(JUL-SEP)

(OCT-DEC)

(JAN.MAR)

(APR-JUN)

NOTE: Re-appropria+ions should only be submitted ONCEPERQUARTER by the
due date provided by the Finance Department

g:DGER CODE
(toiw»»/a dtofe<rf*»d»awN^

9to^:)wtS<Whvfmd9wiwt
c»ipfc«*te to a» d»p«i»fnw*t»
Revenue Code:

$ 185831. 64

209 009500 0002 J
(3digits^ 15digilsj (4 dlgitsj (3 digikj

Series 2021 Lease

100 001501 Q001
3-1UU-"""'"'-uuul
Revenue Bond:
fsdigitsi (5digits) 14digits!13digitsj interest earnings &

DateofDeposit*:FY21-27variousdates associatedarbitrage /
rebate

Expenditure Code:

4- 13digits) f5digits; f4 dig;fs; (3 digits;

Revenue Code:

f3cfjgi)s; (5dlgltsl 14digih] f3 digits)
Dote of Deposit*:

ExpenditureCode:

f3digihl !5digifsl 14digik) (3 digits)

Revenue Code:

/3 digits/ (5digltsl 14cSigltsj 13digifs;
Date of Deposit*:

Expenditure Code;

Revenue Code:

4f3 digitsl (Sdigifsl (4 dfgifsj 13dlgilsl

3- pdigifsj 15digits) MdlglKI ISdlgitsl
Date of Deposit*:

1888S1.M
.

Copy ofTreasurer's Officereceipt required withsupporting documento/fon

_0_ ADDITIONALPAGE(S)INCLUDED

Signatu.e_^-^
Tide

Director of Finance

Date

09/17/2026

Rev. 09/30/2025
12

Page 13 of 72

HEN

COUNTY

FINANCE

RE-APPROPRIATION RE UEST FO
Quarter: 1

Fiscal Year: 2027

(JUL.SEP)

(OCT-DEC)

(JAN-MAR)

(APR-JUN)

NOTE: Re-appropnations should only be submitted ONCEPERQUARTERby the
due date provided by the Finance Department

^ROP. ^AB"*
^^. ^^C(--P

QU^r

e«B<w

tdyb«/ctX*»w»B6(

Cl. '"1!

*0 al *porfnwrttf

ftWKIWJ <^h afeada<n»-erf
. 6-;'-'^-^io^0^fisrsrW:.,VS

Revenue Code;

$ 102,815.26/ ExpenditureCode:

100 004101 Q101 .>

(3 digitsl (5 digitsl 14digits; 13digilsl

t3digikl ISdigitsl 14clig, fsl {3Cligits)

DateofDeposit':

$ 145.637.40/ ExpenditureCode:

$ 47,484.86V ExpenditureCode:
1QO

094000

{Sdlgitsl 15(Sigitsl (4 digitsl (3 digitsl

Expenditure Code:

100 004101 0101 /

4- 13digil5i {Sdigihj f4 digifs/f3 dfgifs;

Additional Bond

313digits) (5 di-gfe; f4 digltsl (3 digits!

Proceeds
(fall
;_

Date of Deposit*:

service)

Z 08/04J20267' interest only debt

Revenue Code:

9400

°;' issuance costs)

Revenue Code:

209 000999 9154
4i3digi1sl tSdlgltsl !4dlgll5l IScllgltsl

Additional Bond

209 000999 9190 -/

100. 004101 _ 0101
fSdigifsl (Sdigitsl {4digitsl {3digite)

Additional Bond

Proceeds (CIP
contingency)

Revenue Code:

13digits) 15digilsl ^ digitsj f3digifs;
Date of Deposit*:

28B.9874B
*Copy of Treasurer's Officereceipt required with supporting documentafion

0__ ADDFTIONALPAGE(S) INCLUDED

S^atu.e_^f-Dlu
Tide

Director of Finance

D,te

09/17/2026

Rev. 09/30/2025

Page 14 of 72

HE :
COUNTY

FINANCE

FO
Quarter 2<__1Q

FiscalYean 2027

(JUl-SEP]

(JAN-MAR)

(OCT-DEC)

(APB. JUN)

NOTE: Re-appropriations should only be submitted ONCE PER QUARTER by the
due date provided by the Finance Department

Revenue Code;

$86.79 J

100 _ 1899 . 23 y

100 32500 6099 001
4(3 dlg'rts) (Sdigtel f4 dlybl 13digtlsf

(3digHs) (5dWtsl 14(Slgitsj{3cligitsl

DateofDeposH. : 8/12/2026.
y Expenditure Cods:

100. 00' ~7nn'^mn~RniA
100 _ 32500_ 6014 . nni
001 /
13cliglhl (Sdigllsl 1^diyb) 13digi)^

Revenue Code:

100 _1899 , 80^
13digits) {5digits! 14digilsl 13dlQils)

Doteofoepo.-t. i/19/2026/
Expenditure Code:

'86. 79 V

Revenue Code:
j

100 32500 6099 . 001 /

. 100 . 189 . 23

t3dlgl)sl IStSgtlsl (-fdy^pd&ite;

(3{Sgitsl ISdigVsf
ligVsf 14di^ls)13digtts)
14cS^ls) {3digtts)

1.,^5b/2£?^^

Dale of Deposit*:
Expenditure Code;

13diglfs) iSdigllsl {4dlgllsl (3dlgltsl

Fire Marshal
Restitution -

Donation from

Churchto support /
EM preparedness
activities

Fire Marshal

Restitution - J
Taylor

Revenue Code:

3- .
- 13dW^ fSdigitsl 1^digits! 13digiisl
Dote of Deposit":

^^
.

CopyofTreasurer's Officereceipt required wflft supptuting documenfdHon

ADD

ALPAGE(S)INCLUDED

S^nature
Tide

<fa(2£JU^\JL (^b£<WT*-

Date

zJ^

Rev. 09/30/2025
14

Taylor

Page 15 of 72

HENA I

COUNTY

FINANCE

RE-APPROPRIATIO REQUESTFOR
Fiscal Year: 2027

Quarter:

(JUL-SEP)

(OCT-DEC)

(JAN-MAR)

(APR-JUNJ

NOTE: Re-appropriations should only be submitted ONCE PER QUARTER by the
due date provided by the Rnance Department

REQUESTED

REVENUELEDGER
CODEOF DEPOSIT

APPROPRIATION

OUN"

LEDGERCODE

(Note: last 3 digSs of code are naf

fc.-;<^e fo all de

500. 00
V/

ESCRIPTION

applicable to all dapaiimsnls)

(Note; tost 3 digits of code ore not

rtments

Expenditure Code:

Revenue Code:

100 31200 6010 011
13dig[l5) ISdigUsj t^ digifsl (3 digibl

D.A. R. E.

750 1899 , 0098 /
13digits! iSda.jitei (4 digiis) 13digits)

Collections

ooieofpe^,. : 07/01/2026 ^
^1679/4 Expenditure °

4- 10 _31200

6(CJIUL^L

evenue Code-

00 2

tiigitsj 15digifs) ^cfigi

Sdigiisl

Ad<AAb

640.00 /

Expenditure Code:
100

31200

i3di I

!5digits! 14digi

digihl

DO ofoe r:07/01 °

Revenue Code:

6010

011

413 digilsl tSdigiis) {4 dlgih:) (3 diglfsl

3-750. 189^. 0098 /

i3 digits) fSdigifsj {4digib) 13dig,fs)

ove for

Dep

rtime

D.A. R. E.
Collections

DoteofDepos, r: 07/06/2026-/
^ 600. 00 / fapenditure Code:

^100 31200 601G Q08a
f3 digits) f5 digifsj 14 d.'giis; (3 d'gitsi

Revenue Code:

3 100. 1899 0101 ^

Backpack Drive

f3 dsgltsj f5d/gife.l !4digiis! 13digits!

DoteofOepo^. 07/08/20267
34193
*Copy of Treasurer's Office receipt required with supporting documentation

_5. ADDITI AL AGE(S)INCLUDED
aignatiu-e

Tide
Date

l<^ OS- ^02.^,

REV. 06/30/2024

Page 16 of 72

HENA

COUNTY

FINANCE

RE-APPROPRIATIO REQUEST
ADDITIO AL PAGE

OUN7

REQUESTED

REVENUE IEDGER

PPROPRIATION
LEDGER CODE

CODEOF DEPOSIT
(Note: last 3 digits of code we not
applicable to cti depaitments)

(Note: last 3 digits ofcode are not
s> ?fcabte lo all de; rtmenf.
Expenditure Code:

100. 00 ./

Revenue Code:

100 _ 31200 6010 011

750

13cllgitsl ISdigltsl t4 digits! 13d;gitsl

13 digits) !S digits) 14 digitsj 13 digiisl

1899

0098

-SCR1 TION
D.A. R. E.
/

Collections

DoteofDeposit- 07/08/2026 V
:t^1*'<^
IL

Expenditure Code:

&/r<J $
20. 00

100 31200 6010
4^

Revenue Code:

004

icsyy

F oject Lifesaver

0098

^C. WI O^C-f

13digiis! 15dig!1sl 14diyte] f3 digits)

l3diglisi f.'..-(t^;'-' , ^. ^, ul {Sd'ig'ki

DaleofDepo.r:07/08/2026
$
1255.00 s/

Expenditure Code:

^_100 _ 31200 6010

Revenue Code:

011

3 750 1899 0098 J

f3digi'fe; ISdigitsl {4cigiisj {3dig'its;

;3digitej (5 digits; (4dig:b) (3 digits!

D.A. R. E.
Collections

FOIA Request

DcteofDeposit- 07/13/2026 J
$

ExpenditureCode:

13. 94 J

4, 100 ^31200 1100

Re'/enre Code:

100

/3 digits; iSdsgilsj !4 digitsl {3digih)

1899

0009

13digihj {5 digHsl 14a'fgi-fe;/3 dfgifc;

DoteofDepo^07/17/2026/
fapenditure Code:

20. 00 ^

100

31200

Revenue Code:

6010

008

3_ 100 _ 1899 . 0101 ^

Backpack Drive y

(3 digits; (Sdigitsl li digik} {3 digik)

(Sdigitsj ISdigitsl {4 aigitsl 13digits;

DafeofDepo^o7/2 2026
3

ExpenditureCode:

800.00

1100 31200

Revenue Code:

1100

!3digits! ISdigitsj !4dlgitsl 13digifsj

100 1899

0023 v/

Resitution

pdigilsf {5 digitsf (4 dlgttsl (3 digits)

DateofDepose 07/2
°7/2 2026
3

208.94
*Copy of Treasurer's Office receipt required with supporting documenfafion

EEV.06/30/2024

Page 17 of 72

HEN

COUNTY

FINANCE

RE-APPROPRIATIO REQUEST FO
ADDITIO AL PAGE
REQUESTED
APPROPRIATION

REVENUELEDG5S
CODEOF DEPOSIT

LEDGER CODS

(Note;last 3 Oiglts of code are not
applicable to all departmentej

AMOUNT

(Note: kisf 3 digits of code MS no)
(fcabte to all de
Expenditure Code:

6. 03

100

DESCRIPTION

menls
Revenue Code:

31200 1100

3 100. _ 1899 ^0009 J

<3 .J'gifs! ;Sdie.j'ts! i4diS!^! t. Sdig'tsj

F01A Request

FOIA Request

i3dig'!v;! fScl:g]f;l (4 dSgits! {3 digikj

DoieofDepos.^: 07/2 /2026
3
Expenditure Code:

$
10. 00

Revenue Code:

100 31200 1100

3. 100 1899 0009 V
f3digife; i5dig:ts! 14digits) (Sdigikl

fSdlgitsj ISdigifsl !4dig!kl 13dig!k)

DateorDepose 07/28/2026^
(i/trt^U)
W^t^t6 .

$
20. 00

Expenditure Code:

Revenue Code:

^^100 . 31200 6010 _ 004

132 1899

0098

13digifsl IS digits) 14 cligttsj 13cswkl

Project I if
:Ci^«0>/*-<

..-; i. <a.srfs;

DoteofDeposK.08/04/2026
Expenditure Code:

250. 00 ^

100 31200

Revenue Code:

6010

008

j3digifsl iSdlgihj f4digits! !3digiisj

3_100 _1899

0101 >/

Backpack Drive

Restitution

Donations and

ISdsgitsl 15digits! 14digitsj 13digits!

DoteofDepo,, <.= 08/05/2026 y
EixpendifureCode:
100

145. 27

31200

Revenue Code:

1100

;3dig'hj (Sdigitsl fidigifsl t3digitsl

100 1899 0023 ./
13cligit3l fSdigitSl (4 digifsj (3 digits!

,. 08/05/2026

Dote of Deposit*:

$
150. 00

Revenue Code:

Expenditure Code,

100

31200

6010

13digits) 15d:gitsl 14digits) 13digilsl

100

1899

0105

13 digits) ISdigihf /tf digffej f3 digtoj

Gifts

DaleofDepos,,. 08/07/2026^
581.3Q

"Copy of Treasurer's Office receipt required with supporting documeni'ction

REV. 06/30/2024

Page 18 of 72

UHENA
COUNTY

FINANCE

RE-APPROPRIATIONREQUESTFOR ADDITIO AL PAGE
REVENUELEC ER
CODEOF DEPOSIT

REQUESTED

PPROPRIATION
LEDGERCODE

OUNT

fiVofe; last 3 d!gils of code are nof
a

icblefoallde

2SCR1P710N

ffment

ExpenditureCode:

1
50.00

(Mote; tori 3 dfgBs <rfcode ore not
applicableto all departmenfs)
Revenue Code:

100 31200 6010 008

3 100 1899

13digihj ISdigitsf 14digifsl f3 digilsj

0101 J

Backpack Drive

/3digfis; (Sdigits! (4digitsl {3 aigih]

DateofDepos,.... 08/11/2026 Y
Expenditure Code:

1, 937. 70 j

^1, ^00

4. 100. 31200 . ^Wfr | ZOO

Revenue Code:
3- 100 _1902

;3 digits! f.Sdigiis) 14d!g!tsl (Sdigitel

0098 ./

1-3 digits; SSdigHsl f4 digifs; p df'gifej

Recove for Deputy
Overtime /

4 (-3T. 70 Daleo^epos,,... 08/11/2026 ^
4-100-3(200--2(00
Expenditure Code:

2, 102. 00 J

100

31200

Revenue Code:

6010

008

f3digikj ISdigtts) 14digits! i3 d:giisj

100 1899

0101 -/

Backpack Drive

3!3 digit;] f5digifej (4 digih} (3 digikl

DateofDe^il.: 08/14/2026^
enditure Co

^duJbt 3,

\SJU^O

4f3di. 'i3j

31 0

evenue Co . .

100

digikj {4 dig'

d:giis)

igi

Dat of

^lf^^
$
200.00 ^

Expenditure Code:

ove for D

98 /

SSdigilsl 14

s,f, 08/ /

sllSdigihj

Ove " e

Revenue Code:

^_ 100 _ 31200 .6010
13digits) 15digikl ^ digife; f3dig/fej

133

1899

0098 /

Triad

(3 digikj (Sdigits! (4 digitsl 13digte;

^eofDspo. 1.: 08/14/2026 ^
Expenditure Code:

10. 00

100

31200

Revenue Code:

1100

(3digits; (Sdigitsl ^ dig.ife;/3digfe;

100 1899

0009 /

FOIA Request

13digits; (5 digits/ f4 dfgffa; /3 cfigi^

DateofDeposn. : 08/19/2026 J
529. 20
*Copy of Treasurer's Office receipt required with supporting documentation

REV. 06/30/202^1.

Page 19 of 72

HENA

COUNTY

FINANCE

RE-APPROPRIATION REQUEST FOR ADDITIONAL PAGE
REQUESTED

REVENUE LEDGER

APPROPRIATION
^OUNT
$
200.00 ^

LEDGER CODc

ODEOF DEPOSIT
(Note: last 3 tligits of code are not
applicable to all depwtmenh)

(Note: last 3 cSgifs of code we not
c. -feto
d
rfmente
Expenditure Code:

Revenue Code:

^, 100 31200 6010 008

, 100 1899

13digitsj 15digilsl 14digihl p digitsl

0101 </

DESCRIPTION
y

Backpack Drive

13digibl IS digits; {4 digihj (3 digikj

Da,e orDepos,..: 08/20/2026.
$
500.00 ^

ExpenditureCods:

Revenue Code;

4. 100 _ 31200,6010 011

3_750 1899 0098 «/

pdigiisl (Sdigits) (4 digits) f3 digits!

IStiigikj ISdigifsj 14 digifsf {3 d'gihl

D.A. R. E.

Collections

DateofDeposit...08/24/2026-'
Expenditure Cods:

>6^dwL
ISMflrSs
.

f \^600i .

4 100 31200 -1490 1^60

fttPCZAa

V 2, 7

p digits! f5digits; f4digjfej f3cli'gffsj

(, W^6

evenueCode:

/
100 1902 0098
3ftdigifsl ISdigih) 1.1 digitsl (3 digils)

Recove for Deputy

Overtime

4T||tl.7S DoteofDeposit-08/25/2026 V

4-lOO-3l20)-Z(00
(i/t^yy

^^ 20. 00

Expenditure Code:

Revenue Code:

^.
4- 100 _ 31200 , 6010 004

.., 132 K100 . :.^

!3digibl {5dig'!isi

></dA*/>'CO .

i_i .s&aver
1 »!/</<

3a:giii! jSaig:Ei 14digihUSdigit';!

DoteofDeposil- 09/08/2026
24. 28 J

Expenditure Code:

Revenue Cods:

4. 100 ^31200 . 1100

3 100 1899

/3d)gitsJ fSdigib) 14digiis) (3 digits!

0009

FOIA Request

13 digikj JSdigitsj f4 digffe; 13 digilsl

,. 09/10/2026 7

Date o? Oepcsit*:

Expenditure Code:

58. 56 J

^100 31200 1100
S3digits) {Sdigifsj (4 digits! (3 alg-itsj

Revenue Code:

100

1899

0009

FOIARequest y

S3digits} (5 digits! 14digih) 13digiht

Da.eofDepo. t.: 09/15/2026 J
4 355.2
*Copy of Treasurer's Office receipt required with supporting documentation

REV. 06/30/2024

Page 20 of 72

OHEN
COUNTY

FINANCE

RE-APPROPRIATIO REQUESTFOR ADDITIO AL PAGE
EQUESTED
APPROPRIATION

REVENUELEDGER
CODEOF DEPOSIT

LEDGER CGDg

(Note:last 3 cffgffsof code we not

iOUNT

oppffcafcte to off depaiimants)

(iMpre: tost 3 digits of code ore no/
ffcaJb/e lo all

ExpenditureCode:

DESCBIP710M

aitments

^| 20fl. %

1'302. 41 ^ <-lo°. -3'200-Mfr'2;°"'
13d;glkl ISdtgHsl f4<jioiKI (3cligitsj

6 q$. 5b

RevenueCode:

3-10«. -"°2. 0098/

13digits) ISdlgitsl (4digihl (SdigHsl

oDeputy '
St
Overtime

DofeofDepo.,.: 09/22/2026 -

4-tOO-31200- 21<30
Expenditure Code:
4-

Revenue Code:
-

!3digKsl fSdigitsl (4 digils) {Vaigi'sl

/3 digits! 15 digits} (4 digitsl (3 digits!
Date of Deposit':

Expenditure Code:
4-

Revenue Code:
-

l3cl!gih! ISdigitsl 14digits! i. Sdigitsi

13digi!sl !S digits! 14digitsj {3diglt5j
Dote of Deposif:

Expenditure Code:

Revenue Coda:

- _, __, _. -_-_

13digits; (Sdigits) f4 digiisj 13digits!

ISdieitsl ISdigiisj !4 digiisl {3 digiisl
Date of Deposit*:

Expenditure Code:

Revenue Code:

{3dig':tsl {Sdigilst /4 dJgfe; p c/igife;

f3digits; !Sdigifsl (4 tiigiisl 13digitsj
Date of Deposit-':

Expenditure Code:

Revenue Code:

3j3 digits] ISdigifel {4 digitsl {3 digits)

{3 digits) 'S digits) !4 digits! 13 digifsl

Date of Deposli":

1. 302.41
*Cop/ of Treasurer's Office receipt required vifh supporting documentation

REV.06/30/2024

Page 21 of 72

JENAND'IAH
COUNTY

FINANCE

RE-APPROPRI TIO RE UESTFO
Fiscal Year 2027

- .

Quarter: J___1Q

(JUI.SEP)

(OCT-DEC)

(JAN-MAR)

(AFR-JUN)

NOTE: Re-appropriafions should only be submitted ONCE PERQUARTER by the
due date provided by the Finance Department

Revenue Code:

Expenditure Code:

$178

100 13200 1100

413digits] f5digilsl (4 dlgitsl (3digilsl

100 002306 0001

3t3 digits) ISdlgitsl f4digifeH3 digits;
Due June 2027
Date of Deposit*:

t^\

< ^53

Expenditure Code:
4- 100 13200 _ 1100

l3digitsj ISdigikl ^ digffs//3digitej

Revenue Code;

100 004200 Q001

3.
(3digifsl 15digits! 14digits) 13digitsl
Date of Depost*:

UAFB

Registrar- State
authorizedsalary
greater than County
budget (76. 9% state
portion)
Registrar - State
authorized salary

greater than County

budget(23. 1%
County portion)

Expenditure Code:

$ 18

100 13200 2100
13dlgitsl {5digitsi (4 digife; {3digitsl

Revenue Code:

3 100. 004200 0001 .
13digits) 15digihj {4 digilsl {3 digitsl

DaleofDeposit*: UAFB
ExpenditureCode:

$27

Revenue Code:

100 13200 2500

100. 004200 Q001

13digits! f5digih) 14digits! (3 digifsl

{3 digits) lldigifs) /4 digite; f3 digffs;

Associated FICA
(100% County
portion)

Associated VRS

(100% County
portion)

Daleof Deposit*:

CopyofTreasurer's Officereceiptrequiredwithsupporting documentation

ADDmONAL PAGE(S) INCLUDED

Signature

Tide

Director of Finance

D,te

07/16/2026

Rev. 09/30/2025
21

Page 22 of 72

HEN^NDQAB
FINANCE

-APPROPRIATION REQUEST FO
ADDITIO

Revenue Code:

ExpenditureCode:

$
104

100

L PAGE

13100 1100

413digttsl 15digits] {4 cligihj {3dlglfs)

100

Electoral Board State authonzed

002306 0001

salary greaterthan
DateofDeposit*: &"<. "n*. 2 02.7 County budget
j3 digits) ISdigitsj {4 cligitsl !3digikj

(76.9% state portion)

m
Revenue Code:

ExpenditureCode;

$
30

100 13100_ 1100
4f3digite; (Sdigilsl f4digffs;/3 dfglte;

100

004200

0001

313dialtsl {Sdigitsl /-) digifej f3 d/gife;

DateofDepos-rt*; UAFB
Revenue Code:

Expenditure Code:

$
11

100 . 13100 2100
!3digitsl ISdigitsl (4 digltsl t3 dig'rts)

10Q 004200 0001

313digits) 15digltsj (4 digitsj 13digits)

Electoral Board State authorized

salary greaterthan
County budget (23. 1%
County portion)
Associated FICA

(100% County
portion)

Date of Deposit*;
RevenueCode;

Expenditure Code:

4- f3 digits/ iscligilsj f4 dfgifeHS digits;

{3digits! 15digits) 14digltsl (3digitsl
Dote of Deposit*:

ExpenditureCode:

Revenue Code:

4- (3digifs; 15dlgHsl 14digltsl (3 digllsl

3- 13dlglhl (Sdlgilsl /-(digife; f3 digifs;
Date of Deposit*:
Revenue Code:

Expenditure Code:

f3 digits; f5digitsj l4dlgltsl l3digHsl

fSdigihl f5 digits) (4 digits) 13digiisl
Date of Deposit*:

$145
.

Copy ofTreasurer's Office rece/pf requfrecf withsupporting documentation

REV.09/30/2025
22

Page 23 of 72

County of Shenandoah
Board of Supervisors
Agenda Item Summary
A ENDADATE: October 13, 2026
CONSENT:

REGULAR: X

ACTION:

I F RMATION: X

LOSED SESSION:

ITEM TITLE: Discussion and consideration to carry over capital projects, donations, and
grant funds from FY 2026 to FY 2027.
RECOMMENDATION:This is providedto theBoardofSupervisorsfor informationto catty over
capital projects and grant funds from FY 2026 to FY 2027 and will be placed on the October 27, 2026
Boardagendafor acdon.
BACKGROUND:
The items on the attached spreadsheet represent those capital impt ovement

projects (CIP), minot

capital projects/purchases, andgrants that remain in progress at the dose of FiscalYear 2026. Because
most capitalprojects arelong-tenn, donations may not be fully expended, andmany gtants nin over
fiscalyears, they mayimpact multiple budgets. As a result, the funding for tihese
projects/donations/gtants need to be carried forward to Fiscal Year 2027 to continue aad/or complete
them

BUDGETBIPACT:
As noted above.

STAFF CONTACTS:

AmyR. Dili, DirectorofFinance
JesseCloyd, FinanceManager
ATTACHMENTS :
Summary Sheet
DepartmentRequests
DATE:

REVIE ED BY:

iotM1702<'^^

DiiiiL

-^
23

Page 24 of 72

FiscalYear2026 to FiscalYear2027- Capital Project and Grant Carry-Overs
De artment
Fire and Rescue

Origina

Pro'ect

Bud et Code (DEBIT

Unspent Ambulance Funding- RSAFGrant Portion
Unspent Ambulance Funding- County Funded Portion

4-100-094000-9400-015
4-100-094000-9400-015

Carry Over

ro riation

Amount

293, 020. 00
207, 500. 00

253,485.00

CREDIT

24, 570.85

3-100-002404-0015
3-100-004200-0002

1, 900. 00
4, 784. 27

3-100-004200-0001
3-100-004200-0001

To a - Genera un
Sheriffs Office

Golf Tournament Donations

4-100-31200-6010-019
4-100-31200-5440

GolfTournament Donations- Scholarship

6, 165.73
4. 784.27
To a - Fu

Page 25 of 72

HENWDmH
COUNTY

Carry Forward Request
From FiscalYear 2026 to FiscalYear2027

. Fire & Rescue

DEPARTMENT/DIVISION/AGENCY:

REQUESTTYPE:

. 08/24/2026

other

DATE:

. Shannon Walters

REQUESTER NAME:
n

e/DBCMpno;

FY 4
8UC ET

OUW

FT *
OUNTTO
CARRYFORW,

GP ERAl
CODe
CiOsSKt^SdWtvfWtlfOMMt

Unspent Ambulance
Funding - RSAF
Grant Portion

ExpenditureCode:

4. 100 . 94000. 9400 . 015

$ 2^070^ $^55^^.w
^.CTI
GJF-toll ?''

Unspent Ambulance
Funding - County

13digikl (Sdigitsl (4 digifsj /3 digffs/
Revenue Code:

3_ 100. 2404 . 0015 _
f3 digitsl 15cfigffs; f4 digits; f3digilsl
Expenditure Code:

-100 . 940

-9400 . 015

%PSa $^>soo, ® $2^670.16jrr"-""'"
bdVfOUnll^^

3. 100 .4200 .000^
f3 digitsl (5 digits! {4 digifsj {3cRQits)
Expenditure Code:
I

4- ^ - _. :_^.
13digits] ISdlgitsl 14digitsl (3 dig'rts)
Revenue Code:

3- 13digits! 15digilsj f4 digifs; /3digite;
Expenditure Code:
4-

i3dlgitsl 15digitsl l.i digitsl {3cligitsl
Revenue Code:

3- 13digitsi ISdigitsl 14cSigitsl (3 digiisl

Please submit completed form electronically to Amy Dill at
adill@shenandoahcoun+ va. us | Due: August 28, 2026

Page 26 of 72

HEN

COUNTY

Carry Forward Request
From Fiscal Year 2026 to Fiscal Year 2027

DEPARTMENT/DIVISION/AGENCY:

REQUESTTYPE:

DATE: 10/07/2026

oter

REQUESTERNAME: Finance on behalf°f scso
j

Donations - Golf
Tournament: Cover

FY27 expenses

Expenditure Code:

^6, ^5', 73

4/^00. 00

^100 31200 6010 019
f3 digihj 15 digits) (4 digitsl 13 digits!
Revenue Code:

100 4200

0001

13digitsl 15digitsl {4digits! (3 digtts)

Donations - Golf

Expenditure Code:

Tournament:

Scholarship

100

^^7<?ty. Z7

^^/78'/. Z7

31200 5440

13 digifsl 15 digits) (4 digitsl 13 digits)
Revenue Code:

3 100 4200 0001
f3 digits) (S digitsl (4 digitsl (3 digits)
Expenditure Code:
4. .
- (3 digitsj 15digits! l-l digitsl 13digHsl
Revenue Code:

313digitsj 15digitsl (4 digits; 13digits!
Expenditure Code:

4f3 digifsj ISdigits! (4 digitsl 13digits;
Revenue Code:

3- 13digits) ISdigits! (4 digits) (3digils)

Please submit completed form electronically to Amy Dili at
adill@shenandoahcoun+ va. us | Due: August 28, 2026

Page 27 of 72

»'

600 North Main Street, Suite 200 . Woodstock,VA22664 .(540) 459-6222 FAX(540) 459-6707

To:

Evan Vass, Shenandoah County Administrator
Amy Dill, Shenandoah County Director of Finance

From;

Ms. Melissa Foltz, Shenandoah County Public Schools Interim Superintendenl

Subject:

Request for Appropriation of FY26 Capital Improvement Budgets Carryforward

Date:

October 5, 2026

Shenandoah County Public Schools requests adjustments to the fiscal year 2026 -2027 appropriation
related to capital improvement budget carryforward funds from the fiscal year that ended June 30,
2026. This request is in accordance with the Code of Virginia Section 22. 1-94, which grants the
governing body the power to make appropriations to a school board and in accordance with the Fiscal
Year 2026 - 2027 Shenandoah County Appropriation Resolution approved April 14, 2026,

Total requested modificationof appropriationsis a net increaseof$4,217,465.01 in total revenue which
consists of:

$946, 951. 02 ofthese funds represent projects approved as part ofthe FY2026 Capital
Improvement Planand arefunded bya Series2025VRABond Issuancethe County participated
in during FY2026.

$810, 825. 67 ofthese funds represent projects carried forward from FY2025 and are funded by a
Series 2024 VRA Bond Issuancethe County participated in during FY2025.

$2,459,688.32ofthesefundsrepresentprojectsapprovedbytheSchoolBoardandtheCounty
Board of Supervisors durfng FY2026 funded by identified operational surplus from FY2024 as
determined by the external audit.

The school board intends to utilize these funds as outlined in the previous Capital Improvement Plan, a
copy of which is included as an attachment to this memo.

Page 28 of 72

Project #
S26-1
S26-2
526-3
S26-4
S26-5
S26-6
S26-7
S26-S
S26-9
S26-10
S26-11
S26-12
S26-13
SZ6-14
SZ6-15
S26-XX
S2G-16

S26-17
S26-18
S26-19
S26. 20
S26-21
S26-22
S26-23
S26-24
S26-2S
S26-26
S2&-XB
S25-2
525-3
S2S.7
S25-8
S25-9
525-21
525-17
S25-18
S25-20

S25-XX
CF.I

Funding Source
Series 2025 VRA Bond
Series 2025 VRA Bond
Series 2025 VRA Bond
Series 2025 VRABond
Series 2025 VRABond
Series2025 VRABond
Series2025 VRABond
Series 2025 VRA Bond
Series 2025 VRA Bond
Series2025VRABond
Series 2025 VRA Bond

Pro ect Name

Revised Budget Total Expenditure

Install WheekhairUft - SJHS
Install Wheelchair Uft - CHS

32, 165. 83

Replace90'swinggym rooftop unit- SHES
HVAC piping refurbishment/replacement - Elementary Schools

173,000.00
210,000.00

Replace original wing roof- WWRES

526,596,00

32,722.00

Playground Upgrades - Elementary Schools
Replace carpet with LVT-Elementary Schools

SewerUnareconiditioningandlining- ElementarySchools
Exterior building for mower/blower storage -CHS & SHS
Upgrade elevator - SJHS

School Bus Purchase

Series 2025 VRA Bond

Replacehigh-mlleagevehicles

Series202SVRABond
Series 2025VRABond
Series2025 VftA Bond
Series2025 VRA Bond

Service Trucks for Transportation & Maintenance
Driver's Ed Car

Activity Bus Purchase

Unallocated project savings from completed projects

SurplusCountyTransfer Renovate HVACsystem toaddresshumiditycontrol - AllElementarySchools
SurplusCountyTransfer ReplacecarpetwithLVT.ElementarySchools
Surplus County Transfer Repair EIFS/Stucco - Signal Knob MS
Surplus County Transfer Replace original roof-SlHS
Surplus County Transfer Replace original roof-SHS

SurplusCountyTransfer RepairSafetyhandrailings- Allschools

SurplusCountyTransfer Replaceflashingsafetylights- SouthernCampusOnly
SurplusCountyTransfer PurchaseSewerJettingmachine
SurplusCountyTransfer RenovateTransportationFacility
Surplus County Transfer Addition of 3 Modular Units to SHES

Surplus County Transfer Access RoadatSouthern at Campus

SurplusCountyTransferUnallocatedprojectsavingsfrontcompletedprojects(FY25Surplus& Other)
Series2024VRABond ADAComplianceRemediation- Indoor/OutdoorBleachers
Series 2024 VRA Bond Replace 90'swinggym rooftop unte - elementary schools (ALESonly)
Series 2024 VRA Bond

RepairFoundation PMMS

Series 2024 VRA Bond
Series Z024VRABond
Series 2024 VRA Bond
Series 2024 VRABond
Series 2024 VRABond

Handicap rampfor2000'swingat WWR& external access playground

Series 2024 VRA Bond

Pla^round upgrades - all elementary schools
Pipeinsulationand CeilingTileReplacementatSchoolFacilities
Renovation of Bus Garage

Press Box Replacement at CHS Football Field. PASystem
Coveredwalkwayto newgym atSHES

Series2024VRABond Unallocatedprojectsavingsfromcompletedprojects
Secur' Vestibules

225,000,00
164,000.00
300,000.00
40,000.00
200, 000. 00
276,754. 64
87,014.94
66, 297, 00
28, 990. 00
117, 820. 00
19. 639^9
1,416, 000. 00
679, 365. 00
200, 000, 00
450, 273. 00
449, 727. 00
50, 000. 00
50,000.00
26, 105. 53
300, 000. 00
400, 000. 00
238, 358. 00
171.55

Remainin Balance
$32. 165. 83 $
$32,722.00 $
$0.00
173.000.00
$181,655.00
28,345.00
$526, 596.00
$125,874.00
99,126.00
$57, 547. 70
106^52.30
$0.00
300, 000. 00
$19, 611. 87
20,388. 13
$0. 00
200,000.00
$276, 754. 64
$87,014.94
$66,297.00
$28, 990. 00

$117,820.00
$0.00
$1,416. 000.00
$36, 521. 13
$30, 000. 00

$0.00

1,082. 67
172, 851. 50

$0.00
$4,290.00
$24, 384. 00
$26. 105.53
$0.00
$260, 371. 10
$2, 640. 00
$0. 00
$0. 00
$82, 132. 00
$9, 596. 00
$0.00
$23, 188. 40
$5, 301. 18
$0.00
$8, 444. 00
$0. 00
$0.00
$172. 851. 50

7,872,338.83

$3,654,873.82

82, 132. 00
9,596.00
100,000.00
23, 188.40
5, 301. 18
198, 250. 00
357, 937. 00

162,000.00

19. 639. 59
642,843.87
170,000.00
450, 273, 00
449,727.00
45, 710. 00
25, 616. 00
300, 000. 00
139, 628. 90
235, 718.00
171.55

100.000.00

198, 250. 00
349,493.00

162,000,00
1,082. 67
0. 00
4, 217, 46S. 01

Page 29 of 72

10/5/26, 12:31 PM

BoardDocs® Pro

Agenda Item Details
Meeting

Sep 10, 2026 ' Shenandoah County School Board Meeting

Category

6. Action Items

Subject

6. 2 Request to Increase the FY2027 Special Budget

Type

Action

Recommended

I move to approve the request to increase the nr2027 Special Budget as presented.

Action

EMpIanatlon or Summaryj.

The Shenandoah County School Board adopted an FY2027 budget in the amount of

$105, 079, 133, including a Special Budget in the amount of $5, 242, 254 on April 27,
2026. During the previous fiscal year, which ended June 30, 2026, Shenandoah County
Public Schools received grants from the Virginia Department of Education with periods of

performance extended beyond the end of Fiscal Year 2026. At the conclusion of P^2026
on June 30, 2026, Shenandoah County Public Schools had not yet expended $1, 089, 853

from these grants. Additionally, Shenandoah County Public Schools was notified of various
additional grant awards totaling $217, 400, necessitating a total increase to the FY2027
Special Budget of $1, 307, 253. These grants are funded with Federal, state, and private
organization funds and no additional local funding is being requested.
Action is being requested this evening in order to support planned purchases related to this
grant ahead of final deadlines.
Attachmentsi

. FY2027 Special Budget Increase Grants

Proposed or Suages cd Motion:

I move to approve the request to increase the FY2027 Special Budget as presented.

ff Contacts

Ms. Kailyn Campbell, Director of Finance
FY2027 Special Budget Increase Grants. pdf (44 KB)

https://go.boarddocs.com/vsba/shenandoah/Board.nsf/Public

1/2

Page 34 of 72

BoardOocs® Pro

IIt/5,-26, 12-31 PM

Motion & Voting

I moveto approve the requestto increasethe FY2027Special Budgetas presented.
Motion by Michael D Rickard, second by Thomas A Streett.
Rnal Resolution: Motion Approved

Yes: Lewis M Scheibe II, Thomas A Streett, Gloria E Carlineo, Whitney L Pence, Michael D Rickard, Larry E
Vance

https://go. boarddocs. com/vsba/shenandoah/Board. nsf/Public

2^2

Page 35 of 72

County of Shenandoah
Board of Supervisors

Agenda Item Summary
AGENDA DATE: October 13, 2026
CONSENT:
ACTION:

REGULAR: X

CLOSEDSESSION:

INFORMATION: X

ITEM TITLE: Consideration of adopting a resolution authorizing execution of the
Virginia Water and Wastewater Agency Response Network (VA WARN) Mutual Aid
Agreement.
RECOMMENDATION:

This agenda item is being presented to the Board of Supervisors for infocnarional purposes.
BACKGROUND:

VAWARNis a statewidemutualaidnetworkthatenablespardcipatingwaterandwastewaterutUidesto
provide andreceive assistanceduringemergencies,natural disasters,infrastructure failures, and other
incidents. The objective of VA WARN is to provide rapid, short-term deployment of emergency
sendeesto restorethecriticalopetadonsoffacilitiesimpactedby suchevents.Accessto a resourcelike
this would enhance regional partnership with other facilides in our area to establish a better networking
environment for critical hazardmidgation.Joiningwould alsoaUowus theopdon ofrequesting aidficom
other acdve VA WARN members in eniergency situations. Requests could be naade for personnel,
equipment,chemicals,andotherappurtenancesusedforthesafeandeffecdvedeliveryofourservicesas
a public utility; the samecould also be requested ofus.
BUDGET IMPACT:

Becoming a member of this organization is at no cost to join. Any personnel, equipment, and other
appurtenances used in a deployment of resources for another member will be reimbursed by the
requesting member. The agreement does not obligate the comnutment of Shenandoah County
resources.

STAFF CONTACTS:
Samuel Dinges, Director of Public Utilities
Darryl Lamma, Deputy Director of Public Utilides

ATTACHMENT S :
OfficialVA WARN Resolution
35

Page 36 of 72

DATE:

REVIEWED BY:

/O/^OA(^

Page 37 of 72

RESOLUTIONAUTHORIZINGEXECUTIONOFTHE
VIRGINIA WATER AND WASTEWATER AGENCY RESPONSE NETWORK
MUTUAL AID AGREEMENT

WHEREAS, the National Infrastructure Protection Plan and in particular the Sector
Specific Plan for the Water Sector developed by the United States Environmental Protection
Agency identifies the development of a Water and Wastewater Agency Response Network in
each State as an important means of helping to ensure resilient water and wastewater
infrastmcture in the public interest; and
WHEREAS, in furtherance of such national Water Sector plan, Virginia's longstanding,
nationally-recognizedprofessional associations known as the Virginia Section of the American
Water Works Association ("VA AWWA") and the Virginia Water Environment Association
("VWEA") have jointly formed the Virginia Water and Wastewater Agency Response Network
("VA WARN") Committee to develop the EPA-recommended network and associated

procedures for implementation in Virginia;and
WHEREAS, the VA WARN Committee has developed the attached form of a VA
WARN Mutual Aid Agreement for use by public and private Water Sector utilities for purposes
of requesting assistance and responding to such requests as well as a related form of an Event
Agreement for providing assistanceofa definedscope on definedterms and conditions; and
WHEREAS, this VA WARN Mutual Aid Agreement is intended to supplement and
integrate with the Statewide Mutual Aid Program administered by the Virginia Department of
EmergencyManagement, with the Emergency ManagementAssistance Compact, andwith other
mutual aid agreements oflocal, intrastate andinterstate scope; and
WHEREAS, Shenandoah County Public Utilities owns and operates water and
wastewater facilities, is responsible for public water supply and wastewater management in the
Commonwealth of Virginia and is therefore eligible to participate in VA WARN and the VA
WARN Mutual Aid Agreement.

NOW, THEREFORE. BE IT RESOLVED. by the County of Shenandoah, that the
County Administrator is hereby authorized to execute the VA WARN Mutual Aid Agreement,
which is hereby approved.
Adopted by the County of Shenandoah this
2026.

day of

Page 38 of 72

VIRGINIA WATER AND WASTEWATER AGENCY RESPONSE NETWORK
MUTUAL AID AGREEMENT

THIS MUTUAL AID AGREEMENT (this "Agreement") is made and entered
into by and among the undersigned Member Utilities of the Virginia Water and
Wastewater Agency Response Network, each of which is responsible for public water
supply or wastewater management in the Commonwealth of Virginia.
BACKGROUND
A.
The National Infrastructure Protection Plan and in particular the Sector
Specific Plan for the Water Sector developed by the United States Environmental

Protection Agency ("EPA") identifies the development of a WaterAVastewaterAgency
Response Network in each State as an important means of helping to ensure resilient
water and wastewaterinfrastmcture in the public interest.

In furtherance ofsuch national Water Sector plan, Virginia's longstanding,

nationally-recognized professional associations known as the Virginia Section of the
American Water Works Association ("VA AWWA") and the Virginia Water

Environment Association ("VWEA") have jointly formed the Virginia Water and
Wastewater Agency Response Network ("VA WARN") Committee to develop the EPArecommended network and associated procedures for implementation in Virginia.
C.

The VA WARN Committee has developed this form of Agreement for use

by public and private Water Sector utilities for purposes of requesting assistance and
responding to suchrequests.
D.

This Agreement is intended to supplement and integrate with the

Statewide Mutual Aid Program administered by the Virginia Department of Emergency
Management, with the Emergency Management Assistance Compact, and with other
mutual aid agreements of local, intrastate and interstate scope.
NOW, THEREFORE, in consideration of the mutual covenants and conditions

herein, the parties hereto agree as follows:
SECTION 1 - DEFINITIONS

"ASSISTING UTILITY" means a Member Utility that elects to provide
assistance in the form of personnel, equipment, materials or supplies to a Requesting
Utility pursuant to an individual Event Agreement following a request for assistance
under this Agreement.

"AUTHORIZED REPRESENTATIVE" means an officer, principal or
employee of a Member Utility authorized in writing by that entity to request, offer or
provide assistancepursuaiitto this Agreement.

Page 39 of 72

"EVENT AGREEMENT" means a separate agreement entered into by and

between a Requesting Utility and Assisting Utility for the purpose of providing and
acceptingassistance for a Utility Event. SeeExhibitB.

"PERIODOF ASSISTANCE"means the period oftime commencing when the
Assisting Utility dispatches personnel, equipment, materials or supplies piirsuant to an
individual Event Agreement and ending when personnel, equipment and remaining
materialsor suppliesreturn to theAssistingUtility (i. e., portal to portal).
"REQUESTING UTILITY" means a Member Utility that requests assistance
pursuant to this Agreement or that receives assistance pursuant to an individual Event
Agreement.

"MEMBER UTILITY" means any locality, water authority, wastewater
authority, sanitary district, sanitation district or public service corporation that (i) owns or

operates any water storage, treatment, transmission or distribution facilities for drinking
or other domestic uses, or any wastewater collection or treatment facilities and (ii) has
been accepted and acknowledged in writing as a member of VA WARN by the Chair of
VA WARN Committee following delivery and receipt of this executed Agreement.
"UTILITY EVENT" means any event or occurrence, or threat thereof, whether
natural or manmade, the desired response to which is or is likely to be beyond the

affectedMemberUtility's capabilityor then-availableresources includingbut not limited
to personnel, equipment, materials and supplies. A Utility Event may be a one-time

event not reachingthe nature or criteriarequiringthe declarationofa disaster, emergency
or local emergency but still requiring inter-utility assistance. A Utility Event may be a

recurrent eventor occurrencewhereinter-utility assistanceis beneficialfor expeditingthe
response to a particular need or filling temporary gaps in service of the Requesting
Utility

SECTION2 - PROCEDURESFORREQUESTINGASSISTANCE
2. 1

ASSISTANCE REQUEST - When a Member Utility is affected by a

Utility Event, it may request assistance by (a) submitting a written request for assistance
to another Member Utility in the form provided at Exhibit A hereto, as amended and

updated in the discretion ofthe VA WARN Committee from time to time, or (b) verbally
communicating a request for assistance to another Member Utility followed as soon as

practicable by a written confinnation of such request. Assistance shall not be requested
under this Agreement by a Member Utility unless resources otherwise reasonably
available to the Member Utility are deemed to be inadequate. A Requesting Utility may
cancel a request for assistance at any time and shall provide such notice thereof as soon
as practicable to the Member Utilities of whom it has made a request for assistance. The
Requesting Utility may conununicate the cancellation verbally but shall provide written
confirmation as soon as practicable thereafter.

Page 40 of 72

2.2
RESPONSE- After a Member Utility receives a request for assistance,
its Authorized Representative evaluates whether resources are available to assist and

informs the Requesting Utility as soon as possible if it is able and willing to provide
assistance. Execution ofthis Agreement does not establish a duty to respond to a request
for assistance. EachMemberUtility shall retain absolute discretion as to determinations

regarding its ability to respond and its decision whether to do so. Ifthe Member Utility is
able and willing to provide assistance, the Member Utility's Authorized Representative

responds with the type of available resources and the approximate arrival time that such
assistance could be provided to the Requesting Utility.
2.3

EVENT AGREEMENT - To enter into an agreement to provide

assistance, the Requesting Utility and the Assisting Utility shall communicate directly
and enter into an Event Agreement, the form of which is provided in Exhibit B hereto.
2.4

AUTHORIZED REPRESENTATIVES - Upon execution of this

Agreement, each Member Utility shall designate and notify the VA WARN Committee of
one or more Authorized Representatives authorized to act on its behalf in requesting or

agreeing to provide assistance under this Agreement. Each Member Utility shall notify the
VA WARN Committee whenever a current Authorized Representative(s) is no longer
authorized to act on its behalf and whenever it designates a new or additional Authorized

Representative. All notices pursuant to this Paragraph shall be made in writing on a fonn
provided by the VA WARN Committee, which shall include 24-hour access contact
information and shall be signed on behalf of the Member Utility. If a Member Utility

designates more than one person as an Authorized Representative, each Authorized
Representative shall be considered fully authorized to act for the Member Utility in
requesting or agreeing to provide assistance under this Agreement, and each Authorized
Representative shall havethe responsibility for expedient notification ofthe other Authorized
Representative(s) within the Member Utility of requests for assistance that he has made or
assistance hehas agreed to provide on behalfofthe Member Utility.
SECTION 3 - ROLE OF VA WARN COMMITTEE

The parties acknowledge andagree that the role ofthe VA WARN Committee, its
individual members and any advisors is limited to the development and administrative

support of VA WARN, on a voluntary basis and not as a party to this Agreement or as
representative of any party hereto. While the VA WARN Committee may volunteer to
assist the parties in coordinating requests for assistance or in other ways, this Agreement
does not contemplate that the VA WARN Committee will be a required intermediary in

arranging the details of assistance or reimbursement therefor and instead this Agreement
contemplates that such arrangements will be arranged directly by and between Member
Utilities.

The VA WARN Committee, its members and any advisors assume no

responsibility for this Agreement, for the delivery of assistance hereunder, or for any
obligation incurred by any party hereto.

Page 41 of 72

SECTION4 - TERM AND WITHDRAWAL

4.1
TERM - This Agreement shall be in effect upon execution by two
Member Utilities and subsequent acceptance and acknowledgment in writing as a
member of VA WARN by the Chair of VA WARN Committee. This Agreement shall
continue in full force and effect so long as there are at least two Member Utilities.

4.2

WITHDRAWAL - Any Member Utility may withdraw from this

Agreement upon 30 days written notice. Withdrawal from this Agreement shall in no

way affect a Requesting Utility's obligation to reimburse an Assisting Utility for costs
incurred pursuant to an Event Agreement, which obligation shall survive such
withdrawal.

SECTION 5 - MODIFICATIONS AND ADMINISTRATIVE PROCEDURES

5. 1

MODIFICATION OF THIS AGREEMENT - This Agreement may be

modifiedupon agreement ofthe parties accordingto the followingprocedure. From time
to time, the VA WARN Committee may recommend approval of a proposed
modification, either on its own initiative or following its endorsement of a suggestion
made by a Member Utility. Modification to this Agreement shall be made on the basis of

receipt by the VA WARN Committee of the written approval of the proposed
modification by at least two thirds of the parties hereto. The effective date of the
modification shall be 90 days after the day on which notice is given to all Member

Utilities of the receipt of such approval. All parties that have failed or declined to
approve the proposed modification on or before the effective date shall be deemed to
have withdrawnfrom this Agreement as ofthe effective date.
5.2
MODIFICATIONOF FORM OF EVENT AGREEMENT- The form
of Event Agreement attached as Exhibit B hereto shall be modified only by the same
procedure provided in Paragraph 5. 1 for modification ofthis Agreement.
5.3

ADMINISTRATIVE PROCEDURES - The VA WARN Committee

may adopt such administrative procedures as it deems appropriate to facilitate
implementation of VA WARN and this Agreement, either on its own initiative or

following its endorsement of a suggestion made by a Member Utility. The adoption of
such procedures shall not be deemed a modification of this Agreement or the Event

Agreement andtherefore shall not require approvalunderParagraph5. 1 or Paragraph5.2.
SECTION 6 - MISCELLANEOUS PROVISIONS

6. 1
OTHER AGREEMENTS - The parties acknowledge and agree that any
Member Utility may have entered into other mutual aid agreements, either with other
Member Utilities or with third parties, which shall not be deemed to be amended,

superseded or repealed by execution of this Agreement. This Agreement shall govern
with respect to all actions expressly taken or made pursuant hereto. Nothing in this
Agreement is intended to interfere with any party's ability to request or provide

Page 42 of 72

assistance under the Virginia Statewide Mutual Aid Program or the Emergency
Management Assistance Compact.

6.2

INTERPRETATION - This Agreement shall be constmed in accordance

with andgoverned for all purposes by the laws ofthe Commonwealth ofVirginia.
6.3
SEVERABILITY- Shouldanyprovisionofthis Agreementbe held to be
invalid, illegal or unenforceable by a court of competent jurisdiction, that fact shall not
affect or invalidate any other provision, which shall remain in fall force and effect.
6.4

ASSIGNMENT - This Agreement shall not be assigned or transferred by

any party.

6.5
NO THIRD PARTY BENEFICIARIES- This Agreement is solely for
the benefitofthe Member Utilities who are parties hereto and shall not confer any rights
or benefits on any other person or entity.

6.6

COUNTERPARTS- This Agreement may be executed in two or more

counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instmment. The parties further agree that a facsimile or

scanned signature may substitute for and have the same legal effect as an original
signature, and that any copy of this executed Agreement made by photocopy, facsimile,
or scanner shall be considered an original.
6.7

AUTHORIZATION OF SIGNATURE - In the case of a locality,

authority or district, theparty represents andwarrants that its execution ofthis Agreement
is made by an individual authorized to do so by its governing body. In the case of a

public service corporation, the party represents and warrants that its execution of this
Agreement by the undersigned is duly authorized andvalidly perfonned.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed
in their names and on their behalf.

[SIGNATURE PAGES FOLLOW]

Page 43 of 72

VIRGINIA WATER AND WASTEWATER AGENCY RESPONSE NETWORK
MUTUAL AID AGREEMENTSIGNATUREPAGE

MEMBERUTILITY
Utility Name:
Signature:
Signatory's Name (print):
Signatory'sTitle:
Date:

A******************************************************************************************

- FOR USE BY VA WARN COMMITTEE ONLY MEMBERSHIP ACCEPTANCE AND ACKNOWLEDGMENT
BY VA WARN COMMITTEECHAIR
Signature:

Signatory's Name (print):
Date:

Page 44 of 72

VA WARN MUTUAL AID AGREEMENT EXHIBIT A

ASSISTANCEREQUESTFORM

Page 45 of 72

VA WARN MUTUAL AID AGREEMENT EXHIBIT A
ASSISTANCE REQUEST FORM
Requesting Utility:

Event Name:

Date:

Time:
Requesting Utility Contact Name:
Phone:

E-mail:

Description of Assistance
Requested:

Specific Resources
Needed:

Mobilization:
Date Needed:
Demobilization:
Release Date:
De lo ment Considerations:
Work Location/Facilities:
Workin Conditions
Livin Conditions

Time needed:

Pick hrs:

hrs

Time needed:

Pick hrs:

hrs

Pick One:
Pick One:
Pick One:

Health & Safet Concerns:

Pick One:

Saftey Concerns/Remarks:
Additional Conditions Comments:

Requesting Utility Resource Coordination
Contact

Name/Title:
Phone:

Staging Area:

E-mail:

Location:

Address 1:
Address 2:

Cit :

State:

Authorized Representative Name:

Date:

Page 46 of 72

VA WARNMUTUAL AID AGREEMENTEXHIBIT B
EVENTAGREEMENTFORM

Page 47 of 72

VIRGINIA WATER AND WASTEWATER AGENCY RESPONSE NETWORK
EVENTAGREEMENT

THIS EVENT AGREEMENT (this "Agreement") is made and entered into by
and between the undersigned Requesting Utility and Assisting Utility and shall be in
effectasofthe date ofexecutionofthe last signatoryhereto.
BACKGROUND
A.

The parties are Member Utilities of the statewide mutual aid network for

water and wastewater utilities known as the Virginia Water and Wastewater Agency
Response Network ("VA WARN") and are signatories to the VA WARN Mutual Aid
Agreement.

The undersigned Requesting Utility has requested assistance pursuant to

the VA WARN Mutual Aid Agreement, and the undersigned Assisting Utility desires to
assist the Requesting Utility as more fully set forth herein.

The VA WARNCommittee has developed this form of agreement for use

by VA WARN Member Utilities in agreeing to provide and accept assistance as needed
to respond to a Utility Event.
NOW, THEREFORE, in consideration of the mutual covenants and conditions
herein, the parties hereto agree as follows:
SECTION1 - DEFINITIONS

Terms not specifically defined herein shall have the definitions provided in the
VA WARNMutual Aid Agreement to whichthe RequestingUtility andAssistingUtility
are both parties.
SECTION 2 - SCOPE OF ASSISTANCE

To support the Requesting Utility's response to a Utility Event, the Assisting
Utility agrees to provide, and the Requesting Utility hereby accepts, assistance as set
forth on Attachment A hereto. Such assistance is provided subject to the tenns and
conditions of this Agreement, includingwithout limitation the Assisting Utility's right to
recall its personnel and resources in whole or in part and the Requesting Utility's right to
reduce or cancel the previously agreed upon Scope of Assistance pursuant to Paragraph
3. 1 below.

SECTION 3-PROCEDURES FOR PROVISION OF MUTUAL AID
3. 1

SUPERVISION, CONTROL, AND RECALL - Personnel and other

resources of the Assisting Utility shall remain under the supervision and control of the

Page 48 of 72

Assisting Utility. The Assisting Utility shall coordinate with the Requesting Utility
regarding response activities for assignment to the Assisting Utility's personnel. The
Assisting Utility shall have the right and duty to refuse directions that it considers to be
unsafe, contrary to law, or not in accordance with the Scope of Assistance at Attachment
A hereto. The Assisting Utility's personnel and other resources shall remain subject to

recall, in wholeor in part, by the AssistingUtility at anytime. The AssistingUtility shall
provide at least twenty-four hours advance notice of intent to withdraw personnel or
resources to the Requesting Utility, unless such notice is not practicable, in which case
such notice as is practicable shall be provided. The Requesting Utility may at any time

reduce the Scope of Assistance at Attachment A, including by reducing the Period of
Assistance or the personnel or other resources requested; provided, however, that the

RequestingUtility shallremainresponsible for reimbursingthe AssistingUtility pursuant
to Section4 for expenses incurred.
3.2.

FOOD, HOUSING, AND SELF-SUFFICIENCY - Unless otherwise

agreed, the RequestingUtility shall havethe responsibilityofproviding food andhousing
for the personnel of the Assisting Utility from the time of their arrival at the designated
location to the time of their departure.

3.3

COMMUNICATIONS - Unless otherwise agreed, the Requesting Utility

shall have the responsibility for coordinating communications between the personnel of

the Assisting Utility and the Requesting Utility and shall provide radio equipment as
available and radio frequency mformation to facilitate such communications.

The

AssistingUtility shall be responsible for communications among its personnel regardless
of the availability of radio equipment from the Requesting Utility.

3.4
MGHTS AND PRIVILEGES- Unless otherwise provided by law, the
Assisting Utility's officers, principals or employees retain the same privileges,
immunities, rights, duties and benefits associated with their position with or employment
by the Assisting Utility.

3.5
SUMMARY REPORT - Within ten days of the return of all personnel
deployedunderthis Agreement, the RequestingUtility shallprepare a summary report of
the event and provide a copy to the Assisting Utility. The report shall be in a format

establishedby the VA WARNCommittee or, if none, in the fomiat used by the Virginia
Department of Emergency Management, and shall include a chronology of events and
description ofpersonnel, equipment, materials and supplies provided.
SECTION 4 - REIMBURSABLE EXPENSES
The tenns and conditions governing reimbursement for any assistance provided
pursuant to this Agreement shall be in accordance with the following provisions and

applicable VA WARN administrative procedures, unless otherwise agreed upon by the
Requesting Utility andAssisting Utility and set forth in Attachment A hereto.

Page 49 of 72

4.1

PERSONNEL- During the Period of Assistance, the Assisting Utility

shall continue to pay its employees according to its normal policies. The Requesting
Utility shall reimburse the Assisting Utility for all direct and indirect payroll costs
(including overtime) and expenses (including travel expenses, benefits, costs of insuring
for workers' compensation claims, and other expenses) incurred during the Period of
Assistance,unless otherwise agreed and set forth by the parties in this Agreement.

4.2
EQUIPMENT - The Assisting Utility shall be reimbursed by the
Requesting Utility for the use or damage (unless such damage is caused by gross
negligence, or willful and wanton misconduct of the Assisting Utility's personnel) of its
equipment during the Period of Assistance according to either a pre-established local or
state hourly rate or according to the actual replacement, operation, and maintenance
expenses incurred. For those instances in which some costs may be reimbursed by the
Federal Emergency Management Agency, the eligible direct costs shall be detennined in

accordancewith 44 CFR 206.228, or other regulations in effect at the time of the Utility
Event. Each Utility shall maintain its own equipment in safe and operational condition.
At the request of the Assisting Utility, fuels, miscellaneous supplies, and minor repairs
may be provided by the Requesting Utility, if practical. If the equipment charges are

basedon a pre-establishedlocal or state hourly rate, then these chargesto the Requesting
Utility shall be reduced by the total value of the fuels, supplies, and repairs furnished by
the Requesting Utility and by the amount of any insurance proceeds received by the
Assisting Utility for damage to or loss of such equipment.

4.3
MATERIALS AND SUPPLIES - The Assisting Utility shall be
reimbursed for all materials and supplies furnishedby it andused or damagedduring the
Period of Assistance, except for the costs of equipment, fuel, maintenance materials,
labor and supplies, which shall be included in the equipment rate established above,
unless such damage is caused by gross negligence, or willful and wanton misconduct of
the Assisting Utility's personnel. The measure of reimbursement shall be determined in

accordancewith 44 CFR 206.228 or other regulations in effect at the time of the Utility
Event. In the alternative, the Utilities may mutually agree m writing that the Requesting
Utility will replace, with like kind and quality as determined by the Assisting Utility, the
materials and supplies used or damaged.

4.4

RECORD KEEPING- The Assisting Utility shall maintain records and

submit invoices for reimbursement by the Requesting Utility in accordance with the
Assisting Utility's existing policies and practices. The Requesting Utility may provide

information, directions, and assistance for record keeping to the Assisting Utility
personnel to facilitate future potential reimbursement to the Requesting Utility from the
federal or State government.

4.5

PAYMENT- Unless otherwisemutually agreed in writing, the Assisting

Utility shall invoice the Requesting Utility for all reimbursable expenses with an itemized

statement as soon as practicable after the expenses are incurred, but not later than sixty
(60) days aflter the Period of Assistance, unless the deadline for identifying damage or
expenses is extended in accordance with applicable federal or State regulations. The

Page 50 of 72

Requesting Utility shall pay the bill, or advise of any disputed items, not later than sixty
(60) days following receipt ofthe invoice, unless the parties mutually agree in writing to
a different time.

4.6
WAIVEROF REIMBURSEMENT- An Assisting Utility may elect to
assume or donate, in whole or in part, the costs associated with any loss, damage,

expense or use ofthe personnel or other resources provided by the Assisting Utility.
4. 7

EFFECT OF WITHDRAWAL FROM VA WARN MUTUAL AID

AGREEMENT - Withdrawal by either Utility from the VA WARN Mutual Aid

Agreement shall in no way affect the obligations of the Utilities under this Event
Agreement, including but not limited to the Requesting Utility's obligation to reimburse
the Assistmg Utility for costs incurred pursuant to this Event Agreement.
SECTION 5 - INSURANCE
5. 1

WORKERS' COMPENSATIONCOVERAGE- Each Utility shall be

responsible for its own actions and those of its employees and is responsible for
complying with the Virginia Workers' Compensation Act.
5.2

AUTOMOBILE LIABILITY COVERAGE - Each Utility shall be

responsible for its own actions and is responsible for complying with the Virginia motor
vehicle financial responsibility laws. EachUtility agrees to maintain automobile liability
coverage in the amount of at least $1, 000, 000 combined single limit and coverage for
owned, non-owned, and hired vehicles, or maintain a comparable self-insurance program.
5.3

GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY, AND

LAW ENFORCEMENT LIABILITY - To the extent permitted by law and without

waiving sovereign immunity of governmental entities, each Utility shall be responsible
for any and all claims, demands, suits, actions, damages, and causes for action related to
or arising out of or in any way cormected with its own actions and the actions of its
personnel pursuant to this Agreement. Each Utility agrees to obtain general liability and,
in the case of governmental entities, public official's liability and law enforcement
liability insurance, if applicable, with minimum single limits of no less than one million
dollars, or to maintaina comparableself-insuranceprogram.
SECTION 6 - MISCELLANEOUS PROVISIONS

6.1

OTHER AGREEMENTS - The parties acknowledge and agree that

either party may have entered into other mutual aid agreements, either with other
Member Utilities or with third parties, which shall not be deemed to be amended,

superseded or repealed by execution of this Agreement. This Agreement shall govern
with respect to the Scope of Assistance set forth at Attachment A hereto. Nothing in this
Agreement is intended to interfere with either party's ability to request or provide
assistance under the Virginia Statewide Mutual Aid Program or the Emergency

Management Assistance Compact. In the event of a declaration of an emergency or

Page 51 of 72

disaster, the parties may agree in writing to terminate this Event Agreement to enable an

efficient response to be coordinated instead through the Statewide Mutual Aid Program
and Emergency Management Assistance Compact, as appropriate.
6.2

INTERPRETATION - This Agreement shall be construed in accordance

with and governed for all purposes by the laws of the Commonwealth of Virginia and
shall be interpreted as if it were mutually drafted by the parties.
6.3

SEVERABILITY - Should any provision of this Agreement be held to be

invalid, illegal or unenforceable by a court of competent jurisdiction, that fact shall not
affect or invalidate any other provision, which shall remain in full force and effect. It is

the intent of the parties to this Agreement, and the parties agree, that m lieu of any
provision of this Agreement that is illegal, invalid or unenforceable, the parties in good
faith shall supply as part of this Agreement a legal, valid and enforceable provision as
similarto suchillegal, invalidor unenforceableterm or provisionasmaybe possible.
6.4

ASSIGNMENT - This Agreement shall not be assigned or transferred by

any party without the written consent of the other party hereto.

6.5

NO THIRD PARTY BENEFICIARIES - This Agreement is solely for

the benefit of the parties hereto and their permitted successors and assignees and shall not
confer any rights or benefits on any other person or entity.
6. 6
COUNTERPARTS - This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument. The parties further agree that a facsimile or

6. 7
AUTHORIZATION OF SIGNATURE - In the case of a locality,
authorityor district, theparty represents andwarrantsthat its executionofthis Agreement
is made by an individual authorized to do so by its governing body. In the case of a
public service corporation, the party represents and warrants that its execution of this
Agreement by the undersigned is duly authorized and validly perfonned.

NOW,THEREFORE,in considerationofthe covenantsandobligationsset forth
in this Agreement, the parties have caused the execution of this Agreement.

[SIGNATURE PAGE FOLLOWS]

Page 52 of 72

VIRGINIA WATER AND WASTEWATER AGENCY RESPONSE NETWORK
EVENTAGREEMENTSIGNATUREPAGE

REQUESTING UTILITY
Utility Name:
Authorized Representative's Signature:
Authorized Representative's Name (print):
AuthorizedRepresentative's Title:
Date:

ASSISTING UTILITY
Utility Name:
Authorized Representative's Signature:
Authorized Representative's Name (print):
Authorized Representative's Title:
Date:

Page 53 of 72

VA WARN EVENT AGREEMENT ATTACHMENT A
SCOPE OF ASSISTANCE
This form is used by the Assisting Utility to respond to request for assistance by a Requesting Utility. Upon acceptance by
the Requesting Utility, this form, either as originally submitted by the Assisting Utility or as revised by the parties prior to the
Requesting Utility's acceptance, as appropriate, is attached to the Event Agreement to define the Scope of Assistance. The
Assisting Utility reserves the right to recall its personnel and resources, and the Requesting Utility reserves the right to
reduce the Scope of Assistance, as provided in Paragraph 3. 1 of the Event Agreement.
Assistin Utilit :
Date:

Asstisting Utility Authorized Representative:

Requesting Utility:

Date:

Event Name:

Time:

Requesting Utility Contact Name:
Phone:

E-mail:

Description of Assistance Offerred:

Specific Resources Available:

Assisting Utility Resource Coordination Contact:
Phone:

E-mail:

Date Available:

Time needed:

Pick hrs:

hrs

Date Released:

Time needed:

Pick hrs:

hrs

Mobilization:
Demobilization:

A-1
53

Page 54 of 72

COST ESTIMATE(details below):
Total Cost Estimate

Total Cost Estimate:

$0.00

(Total from Excel sheet):

Total Travel Costs:

$0. 00

# of fuel consuming equipment:

# of non-fuel consuming equipment:

Travel Costs:
Personal Vehicle:

Vehicle Rental/Fuel/Mileage:

Governmental Vehicle Costs:

Air Travel:

Meals/tips:

Lodging:

Notes/Comments:

Total Eauioment Costs:

$n nn

E ui ment Costs insert lines as needed :

Cost:

Descri tion:
1
2
3
4
5

Total Commodity (Materials & Supplies) Costs:
Commodi

$0.00

Costs insert lines as needed

Cost:

Descri tion:
1
2
3
4
5

Total Other Costs:

$0.00

Other Costs insert lines as needed :
Descri tion:

Cost:

A-2
54

Page 55 of 72

$0.00

Total Personnel Costs:
Enter Total # of Personnel:

Detail for Personnel costs insert lines as needed :
Name:

Overtime
# of Regular
Overtime
Regular Salary Fringe Benefit
Hours worked
Salary
Fringe Benefit
Hourly Rate
Hourly Rate
per day
Hourly Rate Hourly Rate

# of Overtime

Hours worked per
day

# of Days

Total Daily Cost Total Mission Cost

#DIV/0!
#DIV/0!
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!

#DIV/0!
#DIV/0!

SDIV/0!
SDIV/01
SDIV/0!
#DIV/D!
#DIV/0!

#DIV/0!
#DIV/0!
SDIV/0!
#DIV/0!
SDIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
SDIV/0!
#DIV/01

#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
SDIV/0!
SDIV/0!
#DIV/0!
#DIV/0!

#DIV/0!
#DIV/0!
#DIV/0!
SDIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!

SDIV/0!
SDIV/0!
#DIV/0!
#DIV/0!
#DIV/01
ffilV/0!
#DIV/0!
#DIV/0!
SDIV/0!
SDIV/01

#DIV/0!

A-3
55

$0. 00
$0. 00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0. 00
$0. 00
$0.00
$0.00
$0.00
$0.00
$0. 00
$0.00
$0.00
$0.00
$0. 00
$0. 00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0. 00
$0.00
$0.00
10.00
$0.00
SO .00

$0.00
$0.00
$0.00
$0.00
$0. 00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0. 00
$0.00

Page 56 of 72

VA WARN
Virginia Water/Wastewater Agency Response Network

AUTHORIZED REPRESENTATIVE FORM

"Authorized Representative

means an officer, principal, or employee of a Member

Utility authorized in writing bythat entity to request, offer or provide assistance pursuant to
the Mutual Aid Agreement.

Designation of an Authorized Representative is required by Section 2.4 ofthe Mutual Aid
Agreement.

2. 4 Authorized Representatives - upon execution ofthis Agreement, each Member
Utility shall designate and notify the VA WARN Committee of one or more Authorized
Representatives authorized to act on its behalf in requesting or agreeing to provide assistance
under this Agreement. Each Member Utility shall notify the VA WARN Committee whenever a
current Authorized Representative(s) is no longer authorized to act on its behalf and whenever

it designates a new or additional Authorized Representative. All notices pursuant to this
Paragraph shall be made in writing on a form provided by the VA WARN Committee, which shall
include 24-houraccesscontact information and shall be signed on behalfof the Member Utility.

If a Member Utility designates more than one person as an Authorized Representative, each
Authorized Representative shall be considered fully authorized to act for the Member Utility in
requesting or agreeing to provide assistance under this Agreement/ and each Authorized
Representative shall have the responsibility for expedient notification of the other Authorized
Representative(s) within the Member Utility of requests for assistance that he has made or
assistance he has agreed to provide on behalf of the Member Utility.

The information provided on this form will be on the VA WARN website and
available only to VA WARN members
Please provide a telephone number that is always available, i. e., a 24/7 number. The goal isto
ensure the "authorized representative(s)" can be alerted to emergencies during nights,
weekends, and holidays.
Please use a number such as:

1. A 24/7 operations control center or,
2. A water/wastewater treatment plant or,
3. A Non-emergency911

Page 57 of 72

S stem Information
Utility Name:
Address:

City:
Zip Code:
County:

Website:
Type of Utility (Water, Wastewater, or Water/Wastewater):
Watershed:
Number of Connections:

Estimated Population:

MGD:

Authorized Re resentative s
Contact ft 1
Name:

Telephone:
Cell Phone:
e-mail:

Contact ft 2
Name:

Telephone:
Cell Phone:
e-mail:

Contact # 3
Name:

Telephone:
Cell Phone:
e-mail:
57

Page 58 of 72

Contact #4
Name:

Telephone:
Cell Phone:
e-mail:

If more than four contacts are needed, please continue to add contact information below the
signature.

SUBMITTED BY:

Signature:
Print Name:

Date:

Please email the completed form to: Geneva. hud ins vaawwa. or

Page 59 of 72

MINUTES OF THE SHENANDOAH COUNTY BOARD OF SUPERVISORS
MEETING: SBPTEMBER 22, 2026, 7:00 PM

The BoardofSupervisorsraetin the BoardMeetingRoom, 600North MainStreet,
Woodstock,Virginia,on September22, 2026, at 7:00p.m. The followingmembers ofthe Boardof
Supervisors werein attendance:Chaii-maaTim Taylor, Vice ChairmanDennisMorris, Supervisor
MarkDotson, andSupervisorKyle GutshaU. Supervisor SteveBakerparticipatedremotely from
Baltimore, Maryland due to medicalappointments. SupervisorDavidFergusonwasabsent.
AdministcadveStaffmembers in attendance:Mr. EvanVass,CountyAdministrator, Ms.
MandyBelyea,Deputy CountyAdministrator, Ms. Amy Dili, Directorof Finance,Mr.JasonHam,
County Attorney, and Ms. AUie Fauber, Administi:ative Assistant.

ChaicmanTaylor caUedthe meetingto order at 7:00p.m. andVice ChairmanMorris led an
invocadon followedby the PledgeofAUegiance.
APPROVAL OF THE AGENDA:

Vice Chairman Morris made a motion, seconded by Supervisor GutshaU, to approve the
agenda as presented. The tnodon was approved by a roU call vote as follows:

Mr. Taylot aye
Mr. Dotson aye
Mr. Morris aye

Mr. Gutshall

Mr. Ferguson

aye
absent

Mr. Baker

aye

SPECIALPRESENTATIONS:

There wereno SpecialPresentationsscheduledforthe September22, 2026, regularmeeting.
CONSIDERATION OF NON-ACTION ITEMS:

1. Discussion andconsideration ofappointing a voting Board inember for the upcoming Virginia
Associationof Coundes (VACo) annualbusiness meeting.
Chairman Taylor stated that himself, Superyisor Ferguson, Supervisor Baker and Supervisor
Dotsonwouldbe attendingandthattheyneedto appointa votingmember andanalternate.Mr. Vass
saidthat they cantake action on this at a later meeting.
PUBLIC COMMENT (OTHER THAN MATTERS FOR WfflCH A PUBLIC HEARING HAS BEEN OR

WILLBE HELD):
John Chilton of Orkney Springs expressed his concerns on the School Board decisions

related to the recent court case and name change issue and the large financial consequences posed.
WyattBushongofMaurertown stated hewoiildbe havinga meetingwith SheriffCarter the
next day. He spoke about his frustrations with the Sheriffs Office and the Board of Supervisors and
suggestedhe maypursuelegalrecourse.

Page 60 of 72

BenKingsharedhisthoughts on thepublic meeting thatwashosted thenightbeforeby a
developer ofa potential datacenter. He su^ested thatthe County shouldbandatacenters to
preserve the natural beauty of the area.

Sharon Gales of Strasburg spoke about the previous night's meeting also. She added that she

didnot agreewith a statement made thatalldatacenters shouldbecenteredin the Strasburg area.
Sheexpressed concerns aboutprotecting nature andwildlife.
Sara Santmier of Strasburg stated that if land could be rezoned, then the fact that the County

hasa low percentage ofindustrial2onedkndwheredatacenters couldbebuilt, is not comforting.
She said that data centers do not fit the type ofindustry that the citizens want and that the Board
shouldprohibitthem.

KayleeTanner ofStrasburg acknowledged theyears ofservice thattheBoardmembers have
given to serving the County. Sheasked them to carefully consider what happens next. Sheasked that
data centers be prohibited in aU zoning areas.
MelissaRaderofToms Brook saidthat sheloves this community andwants to make a
difference for it. She said that the Board needs to support what the cid2ens want and they do not
want data centers.

An Wineking ofWoodstock said that she supports a new elementary school and would like a

feasibility study doneon theMaurertown property. Shesuggested questioning howmanygraduates
from Triplett gointo their trades. Shesaid therenovations on the elementary schools were great, but
it did not help the ovetctowding.

ScottJohnsonofBryce provided background on the developer from the datacenter meeting
the previous night. He encouraged the Board to do background research on potential developers
and businesses. He also asked that they say no to data centers in the County.

JohnLilley ofFortValley saidit is obvious thatcitizenswantthe County to remainmral
with no event centers, rural resorts, or data centers.

Barbara Horstmeier of Fort Valley said she does not live near the data center area, but it will

affectherwatersupply. Shesaidwearelosingourland to greedandaskedto bandatacenters. She
saidthat two event centers hadpopped up in Fort Valley and didnot think the roads would be safe
for this.

Lonnie CampbeU ofWoodstock said that this area is beautiful and does not want to see it
change.

Robinette Ripley of Strasburg said she is a mile from the proposed data center and that

special usepermits open the door for more. Sheasked for data centers to be banned.

Page 61 of 72

BarbaraNeffof Strasburgsaidthat there aremanycaverns in the area andif you disturb the
land, it could affect foundations. She asked the Board to think about the effects on the people.
Martha Hughes of Sttasburg said she is an eighth-generation County resident. She said she
attended the meeting last night and the developers were not prepared and could not manage a
crowd. Sheaskedthe Boardto meetwith citizens one on one. Shefurther expressedthat data
centers should be banned.

Dee Nilsen of Edinburg spoke about the megawatt usage of the data center and the changes
thathave beenposted.
Matt Shieldsof Orandasaidthathe has experienceddatacenters in other counties. He said
that a banis appropriate for public safety. He saidthat they needwater for emergencyservices.
DaneHooser ofStrasburgsaidhewas on a previous SttasburgTown Councilandhowhe
learned about data centers. He stated that initially he thought the tax revenue would be great and
that data centers would cause more problems than anything and opposes data centers.
CONSIDERATIONOF CONSENTAGENDAITEMS:
1. Considerationof the minutes of the September 8, 2026, regularmeeting.
2. Consideration of the reappointmeat of Clare Matthews to the Department of Social Services
Board

3. Consideration of the reappointment of Sharon BaroncelU to the Shenandoah VaUey
WorkforceDevelopment Board.
Vice ChaicmanMorris made a motion, seconded by Supervisor Dotson to approve the item
as presented. The modon was approved by a roU call vote as foUows:

Mr. Taylor aye
Mr. Dotson aye

Mr. Ferguson

aye
absent

Mr. Morris

Mr. Baker

aye

Mr. GutshaU

PUBUC HEARINGS):

TherewerenoPublicHeanngsscheduledfor the September22, 2026regularmeeting.
OLD BUSDJESS:

1. Consideradoa of a Department of Social Services reappropriarion request for the Virginia
Housing Development Authority (VHDA) Housing Choice Voucher Program fund.
ChairmanTaylor saidthatDSSdoes a greatjob with this program andhe appreciatestheirwork.
Vice ChairmanMorris made a modon, secondedby Supervisor Gutshall to approve the items as
presented. The motion was approved by a roU callvote as follows:

Page 62 of 72

Mr. Taylor
Mr. Dotson
Mt. Morris

aye
aye
aye

Mr. GutshaU

aye

Mr. Ferguson

absent

Mt. Baker

aye

2. Consideration to carry over capital projects andgrant funds from FiscalYear 2026 to Fiscal
Year 2027

Supervisor Dotson made a motion, seconded by Supervisor Gutshall to approve the items as
presented. The motion was approved by a roU caUvote as foUows:
Mt. Taylor

aye

Mr. GutshaU

Mr. Dotson
Mr. Morris

aye
aye

Mr. Ferguson

aye
absent

Mr. Baker

aye

CONSroERATION OF PLANNING COMMISSION ITEMS:

There werenoPlanningCommission Itemspresentedfor the September 22, 2026 regularmeeting.
NEW BUSINESS:

There were no New Business items presented for the September 22, 2026 regular meeting.
COUNTYATTORNEYCOMMENTS:
Mr. Ham had no comments.

BOARDMEMBERCOMMENTS:

Supervisor Gutshall appreciated ViceChairmanMorris's comments prior to theinvocation
aboutSupervisor BakerandSupervisor Ferguson andhis thoughts andprayers arewiththem.
Supervisor Dotson saidthatthe combined fire andrescue serviceis doinga gteatjob in the
County takingcareofthe communities andthattheNewMarket FireandRescueFallFling
fundraiser is taking place that weekend. He said that the local Puritans were having a fundraiser also
and encouraged people to support the community.

Supervisor Baker stated that hewas glad to be able to join remotely while herecovered and
appreciated the weUwishes.

Vice Chairman Morris saidhe is happy to seepeople come to meetings andvoice their
concerns. He said that the Board takes the citizens' concerns seriously and is open to listening. He
added that they hear the concerns and try to be proactive.

Chairman Tim Taylor mendoned work done with the Regional Commission. He then shared
a moment from history to honor the 250t anniversary.
COUNTY ADMINISTRATOR'S COMMENTS:
Mr. Vass had no comments.

Ms. Belyea had no comments

Page 63 of 72

OTHER BUSINESS:

There were no Other Business items for the September 22, 2026, regular meeting.
CLOSED SBSSION(S):
1. A closed session as authorized by Virginia State Code section 2. 2-3711 (A)(l) to discuss the

assignmentandappointment ofspecificpublicofficers, appointees, oremployees. Thesubject
matter of the closed session is the appointment of pubUc officials to serve on the Board of
Building Code Appeals and the Shenandoah Valley Workforce Development Board.
2. A closed session as authorized by Virginia State Code section 2. 2-3711 (A)(29) to discuss the

award of a public contract involving the expenditure of public funds, including interviews of
bidders or offerors, and discussion of the terms or scope of such contract, where discussion

in an open session would adversely affect the bargainingposition or negotiating strategy of
the public body. The subject matter concerns the potential awarding of a contract for
integrated enterprise software systems and implementation services.

At 8:09 p. m. Vice Chairman Morris made a motion which was seconded by Supervisor Dotson to
enter into closed session as authorized by Virginia State Code section 2.2-3711 (A)(l) to discuss the

assignment andappointment ofspecific public officers, appointees, ot employees. The subject matter
of the closed session is the appointment of public officials to serve on the Board of Building Code

Appeals andtheBoardandthe ShenandoahVaUeyWorkforce Development Board.A closed session
as authomed by Virginia State Code secdon 2. 2-37'!1 (A)(29) to discuss the award ofapubUc contract

involving the expenditure ofpublic funds,includinginterviews ofbidders or offerors, anddiscussion
of the terms ot scope of such contract, where discussion in an open session woiild adversely affect

the bargainingposition or negodatmg strategy of the public body. The subject matter concerns the
potential awarding of a contract for integrated enterprise software systems and implementadon
services

The modon was approved by a unanimous roll callvote as follows:
Mr. Taylor
Mr. Dotson
Mr. Morris

aye

Mr. GutshaU

aye

aye
aye

Mr. Ferguson

absent

Mr. Baker

aye

At 9:09p.m. theBoardreconvened into open session following a motion by Supervisor Bakerand
secondedby Supervisor Gutshall whichwas approved bya unanimous roUcallvote as follows:
Mt. Taylor

aye

Mt. GutshaU

Mr. Dotson
Mr. Morris

aye
aye

Mr. Ferguson

aye
absent

Mr. Baker

aye

Mr. Vass read the cerdficatioa that all members must cetdfy that to the best of each member's

knowledge (i) only public business matters lawfully exempted from open meeting requirement,
under The Virginia Freedom Information Act and (ii) only suchpublic business matters aswere

Page 64 of 72

identified in the niodoa by which the closed meeting was convened were heard, discussed or
consideredin the meetingof thepublicbody.
Mr. Taylor

aye

Mr. Dotson
Mr. Morris

aye
aye

Mr. GutshaU
Mr. Ferguson

aye
absent

Mr. Baker

aye

ADJOURNMENT
With no further business the meeting was adjourned at 9:10 p.m

Tim Taylor, Chairman
ATTEST:
Evan Vass, Clerk of the Board

Page 65 of 72

County of Shenandoah
Board of Supervisors

Agenda Item Summary
AGENDADATE: October 13, 2026
CONSENT: X

REGULAR:

ACTION: X

INFORMATION:

CLOSEDSESSION:

ITEM TITLE: Consideradon of the appointment of Raymond Anderson to serve on the
Board of Building Code Appeals.
RECOMMENDATION:

This matter is presented for action.
BACKGROUND:

The Board of Supervisors recently met in closed session on September 22, 2026, to discuss

appointments to various committees and commissions. If appointed, Mr. Anderson wiU serve the
remainder of an unexpired five (5) year term previously held by Wayne Price. That term will expire
February 28, 2027.
BUDGET IMPACT:
None

STAFF CONTACTS:

EvanL. Vass,CountyAdministrator
ATTACHMENT S :
N/A
DATE:

REVIEWEDBY:

IOfIftf^O^

lw^\~^.

Page 66 of 72

Virginia Association of Counties

vCb

Connecting County Governments since 1934
President

Victor S. Angry

Prince William County
President-Elect

Phil C. North
Roanoke County

Date:

September 10, 2026

To:

Chairs, County Board of Supervisors
County Administrators

Subject:

Voting Credentials for the 2026 VACo Annual Business Meeting

First Vice President
Jerry W. Boothe

Floyd County
Second Vice President

Kathy L. Smith
Fairfax County
Secretary-Treasurer
Donald L. I'lart, Jr.
Accamack County

The 2026Annual BusinessMeetingofthe VirginiaAssociationof Counties (VACo)will
be held on Tuesday, November10th at the Omni Homestead in Bath County,
Virginia.

Immediate Past President
Ruth M. Larson

James City County

As outlined in Article VI ofthe VACo Bylaws,each county must designate a

Executive Director

representative of its board of supervisors to cast its vote(s) at the Annual Business

Dean A. Lynch, CAE

Meeting.

Ifa board member is unableto attend the Annual BusinessMeeting, the VACo
Bylaws permit counties to designate either:
. A non-elected offidal from your county, or

A membeYofa boardofsupervisorsfrom anothercounty

to cast proxyvote(s) on behalfofyour county.
To ensureyour county is certified to vote at the VACoAnnual Business Meeting, a
completed Voting Credentials Form or ProxyStatement must be submitted to VACo
no later than October 23, 2026. (Forms should be submitted via email to

[email protected] or mailed backto VirginiaAssociationof Counties, 1207 E Main
St, Suite 300, Richmond, VA 23219.)

Yourcounty's participation is criticalto the successofthe businessmeetingand the
work of VACo on behalf of Virginia's counties. We strongly encourage you to
complete and return your credentials in a timely manner, so your county's voice is
represented.
We look forward to welcoming you at the VACo Annual Conference, November 7
10, 2026!

Ifyou haveany questionsor need assistancewiththe process, please don't hesitate
1207 E. Main St.. Suite 300

to contact us. Thank you for your attention to this important matter.

Richmond, Va. 23219-3627
"hone; 804. 788. 6652

Fax: 804.788.0083
Email: [email protected]
Webslte: www.vaco.org

Dean A. Lynch, CAE
Executive Director

VirginiaAssociation of Counties
66

Page 67 of 72

County of Shenandoah

Board of Supervisors
Agenda Item Summary
AGENDA DATE: October 13, 2026
CONSENT:

REGULAR: X

ACTION: X

INFORMATION:

CLOSEDSESSION:

ITEM TITLE: Consideration of acceptance of a Fire Prevention andSafetygrant through
the Federal Emergency Management Agency.
RECOMMENDATION:

This is provided to the Board of Supervisors for action at its October 13, 2026 nieetmg.
BACKGROUND:

At theJune 9, 2026 regular meeting. ChiefHall provided information to the Board regarding a grant
application to the Federal Emergency Management Agency (FEMA) as part ofits Fire Prevention and
Safety (FP&S) Grant Program for fireprevention assistance. The FP&Sprogram intends to enhance the

safety of the public and firefighters with respect to fire and fu-e-related ha2ards by assisting fire
prevention programs. Specifically, SCFRwas applying for the fundingoftwo (2) civilian FirePrevention
Inspectors to both supplement and enhance fire prevention services within the Office of the Fire
Marshal. The Board authorised submittal of the grant application.
On September 28, 2026, the County received nodficadon ofa grant awardin the amount of$309, 895in
federalfunds.Therequiredlocalmatchis $15,495.ThisgrantawardwiUcoverthe salariesandbenefits
over a two-yearperiod (September28, 2026- September27, 2028), as noted below.
The deadUneto acceptor declinethe awardis Thursday, October 22, 2026.
Chief Hall wiU deliver a presentation with farther information and data regarding the grant and its
icipact/benefits to SCFR and the community.
BUDGET IMPACT:
Resources
Federal Funds
Coun

Funds

Year 1

Year 2

$154,948
$7,748
$162,696

$154, 947

$7, 747
$162, 694

Total
$309, 895
$15, 495
$325,390

Because these are ongoing personnel costs. Year 3 and beyond will need to be fully locally funded.
STAFF CONTACTS:
Evan L. Vass, County Administrator

Steven HaU,Jr. Chiefof Fire & Rescue

Page 68 of 72

ATTACHMENT S :

FiscalYear 2025 Fife Prevention and Safety Grants Program Fact Sheet
REVIEWED BY:

DATE:

Tyj^^?.
u

/0/cl/^o^

Page 69 of 72

Fiscal Year 2025 Fire Prevention and Safety Grant Program Fact Sheet

Fiscal Year 2025 Fire Prevention and Safety Grants
Program Fact Sheet
The Fiscal Year (FY) 2025 Fire Prevention and Safety (FP&S) Grant Program makes $32.4
million available to eligible applicants seeking to strengthen community fire prevention
programs and to support scientific research on innovations that improve firefighter safety,
health, and well-being.

Overview
The FP&SGrant Program is one ofthree grant programsthat constitute the Departmentof Homeland Security(DHS)
and the Federal Emergency ManagementAgency's (FEMA)focus on enhancingthe safety of the public and
firefighters with respect to fire and fire-related hazards. Since FY 2002, FEMA has awarded approximately $920
million through the FP&S Grant Program to provide critically needed resources to strengthen community fire
prevention programs and enable scientific research on innovations that improve firefighter safety, health, and well-

being. FEMAwill make an estimated 100 awardsthrough the H/ 2025 FP&SGrant Program to eligible applicants.

Purpose
The FP&S Grant Program is a competitive grant program that provides critically needed resources to fire

departments and non-profit organizations to carry out allowable activities. FEMA awards grants to applicants whose
requests best address the narrative evaluation criteria identified in the Notice of Funding Opportunity (NOFO).

Funding
The Full-Year Continuing Appropriations and Extensions Act, 2025, Pub. L. No. 119-4, § 1101, appropriated $32.4
for the FP&SGrant program. The statute, 15 U.S.C. § 2229, authorizesthe FP&SGrant Program to make
competitive awards to fire departments and national, state, local, tribal, or nonprofit organizations that are:
.

Not fire departments; and

Are recognized for their experience and expertise with respect to fire prevention or fire safety programs and
activities, and firefighter research and development programs.

The total amount of fundinga recipient may receive under an FP&SGrant Program award is limited to a maximum
federal share of $1. 5 million. Research and Development (R&D) Activity applicants under the Early Career
Investigator categoryare limited to a maximum federal share of $600,000 per project.

Eligibility
The FP&S Grant Program is separated into the following two activities: FP&S and R&D.

FEMA

May 2026 1

Page 70 of 72

Fiscal Year 2025 Fire Prevention and Safety Grant Program Fact Sheet

Eligibleapplicantsforthe FP&SActivity include:
.

Fire departments operatingin anyofthe 50 states, as well asfire departments in:
o

The District of Columbia;

The Commonwealth of the Northern Mariana Islands;

The U. S. Virgin Islands;

Guam;

American Samoa;

The Commonwealth of Puerto Rico; or

Any federally recognized Indian tribe or tribal organization.

National, regional, state, local, tribal and nonprofit interestorganizationsthat are:
o

Not fire departments; and

Are recognized for their experience and expertise in fire prevention and safety programs and activities are
also eligible applicants under the FP&S Activity.

Eligibleapplicantsforthe R&DActivity include:
.

National, state, local, federally recognizedtribal, and non-profitorganizations,such as:
o

Academic institutions (e. g., universities);

Research foundations;

Public safety institutes; or

Public health, occupational health, and injury prevention institutions.

Fire departments are not eligible to apply under the R&D Activity. Applicants are strongly encouraged to seek
partnerships with the fire service that will support project efforts from design through dissemination and
implementation.

Definitions
.

A fire department is an agency or organization having a formally recognized arrangement with a state, local,
tribal, or territorial authority (city, county, parish, fire district, township, town, village, or other governing body) to
provide fire suppression to a population within a geographically fixed primary first due response area.

Interest Organizations are national, regional, state, local, tribal, and non-profit entities that are recognized for
their experienceand expertise in fire prevention and safety programs.

Allowable Activities
Underthe FY2025 FP&SGrant Program, eligible organizationsmayapplyfor grants underthe followingactivities:
FP&S Activity
.

Community Risk Reduction

Learn more at fema.gov

May 2026 2

Page 71 of 72

Fiscal Year 2025 Fire Prevention and Safety Grant Program Fact Sheet

SmokeAlarms, includingaddressingthe needsofthe disabled in the community (e.g., deaf/hardof hearing
smoke alarms)

Sprinkler Awareness

Public Education

Training

General Prevention/Awareness

Risk Assessments

Juvenile Fire Setter Projects

Wildfire Risk Reduction

Code Enforcement/Awareness

Origin & Cause Investigation

Nationat/State/Regional Programs and Projects

R&D Activity
.

Clinical Studies

Technology and Product Development

Early Career Investigators

Preliminary Studies

Application Process and Evaluation Criteria
All complete and eligible applications are evaluated through a peer review panel process. Peer reviewers wilt assess
the merits of each project within the application based on the substance ofthe application relative to the
established funding priorities. A minimum of three peer review panelists will evaluate the applications usingthe
NarrativeStatement, answersto general questions, and answersto activity-specificquestions. Each application is
judged on its merits against established criteria and is not compared to other applications. The funding priorities
differ for the FP&S Activity and the R&D Activity. The funding priorities and narrative evaluation criteria are

developed from recommendations provided by a criteria development panel composed of fire service professionals
representingthe major fire service organizations.

FP&S Activity
.

Projects most consistent with the established FP&S Grant

Program funding priorities that score the highest and are determined to be in the "competitive range" will
undergo a Technical Review bythe FEMA Program Office, which will assess the request with respect to costs,
quantities, feasibility, eligibility, and recipient responsibility.

R&D Activity
.

Applications are first reviewed by a panel of fire service experts to assess the need for the research results and
the likelihood that the results would be implemented by the fire service in the United States.

Learn more at fema.gov

May 2026 3

Page 72 of 72

Fiscal Year 2025 Fire Prevention and Safety Grant Program Fact Sheet

Projects that are determined most likely to be implemented to enable improvement in firefighter safety, health,
or well-being will be deemed in the "competitive range" and will be forwarded to a second level of project review,
which is the scientific panel review process.

Program Coordination
Thefollowingentities were involved in developingthe FP&SGrant Programfundingpriorities as well as developing
criteria for awarding grants:

DHS
.

FEMA

U. S. Fire Administration

Major Fire Service Organizations
.

International Association of Fire Chiefs

International Association of Fire Fighters

National Volunteer Fire Council

National Fire Protection Association

National Association of State Fire Marshals

International Association of Arson Investigators

International Society of Fire Service Instructors

North American Fire Training Directors

Congressional Fire Services Institute

FP&S Grant Program Resources
For additional information on the FY 2025 FP&SGrant Program, please visit Fire Prevention and Safet FP&S
FEMA. ov.
You may also contact the Fire Grants Program Help Desk at (866) 274-0960 or by e-mail at

fire [email protected]. ov. The Fire Grants Program Help Desk is open Mondaythrough Friday, 8 a. m. - 4:30 p. m. ET.

Learn more at fema.gov

May 2026 4

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