The Docket · Government Meeting · DKT-2026-001436

On the agenda: Moses Lake meeting — data center (Jun 9)

Past ⚠ Agenda Watch Moses Lake, Washington · Tuesday, June 9, 2026 — 3 months ago

About this record

The published agenda for this June 9 meeting contains: "data center". The meeting has passed; the record and its outcome live here permanently.

WhenTuesday, June 9, 2026
Check the agenda document for the meeting time.

WhereMoses Lake, Washington

Money$ 1,000,000 was at stake

On the record“data center”

The agenda, word for word

Government public record — the full text of the published document, archived August 28, 2026. Gold highlighting of key terms is ours, not the original’s. Read the original document ↗

114 pages · scroll to read

Page 1 of 114

Moses Lake City Council

Tuesday, June 9, 2026

Moses Lake Civic Center – 401 S. Balsam or remote access*

Regular Meeting Agenda
Call to Order – 6:30 p.m.
Roll Call
Pledge of Allegiance
Approval of the Agenda
Presentations
- Missing and Murdered Indigenous Women and People Proclamation – Karen Condon, Colville
Business Council Omak District
- Yonezawa Japan Sister City Proclamation – Student Exchange Committee
- Mobile Outreach and Transportation Services Quarterly Report – David Hunt, Columbia Basin
Resource Center
Citizen’s Communications **
Public Hearing
#1

6-Year Transportation Improvement Program, Resolution 4039 pg 4
Presented by Assistant Public Works Director Leigh Ramsey
Summary: Council to hear from public, review, and consider adoption

Consent Agenda

pg 12

Motion

All items listed below are considered to be routine and will be enacted by one motion. There will be
no separate discussion of these items unless a Council Member requests specific items to be removed
from the Consent Agenda for discussion prior to the time Council votes on the motion to adopt the
Consent Agenda.
a.
b.
c.
d.

City Council Meeting Minutes Dated May 1-2, 12, 14, 2026
Claims and Payroll 1 of 2
Claims and Payroll 2 of 2
Western Avenue Vacate Ordinance 3097
COML Council Packet 6-9-26, Page 1 of 114

Page 2 of 114

June 9, 2026, City Council Meeting Page 2
Consent Agenda continued e.
f.
g.
h.
i.

Relinquish Four Petty Cash Accounts Resolution 4040
Authorize Check Signers Resolution 4041
Facility Conditions Assessment Agreement
WSDOT Bridge Inspection Services Interlocal Agreement
Public Records Model Rules Public Hearing Comment

Old Business
-none scheduled
New Business
#3

Community Beautification June 16 Townhall pg 96
Presented by Building Official/Fire Marshal Christopher
Horton Summary: Discussion

2027 Budget Kick Off Guidelines Memo pg 97
Presented by Finance Director Madeline Prentice
Summary: Discussion

Public Safety Sales Tax Ballot Measure Resolution 4042 pg 104 Motion
Presented by City Attorney Katherine Kenison
Summary: Council to review and consider adoption

Staff Reports
- Other
City Council Member Reports
Future Business Requests: MLMC 2.08.050 states that an item may be placed on a Council meeting agenda, in
advance of posting an agenda, by any of the following methods: majority vote of the Council; Council
consensus; any three (3) Council members; the City Manager; or the Mayor.
Information Item
-

Upcoming Agenda Items

pg 111

Adjournment

Future Council Meetings: Townhall Meeting- Community Beautification June 16 at 6:00 p.m., Regular Meeting
June 23 at 6:30 p.m. (Mural Unveiling beforehand at Lauzier Field 5:30 p.m), and Regular Meeting July 14 at
6:30 p.m.
Council Notices of Potential Quorum – link to separate webpage

COML Council Packet 6-9-26, Page 2 of 114

Page 3 of 114

June 9, 2026, City Council Meeting Page 3

NOTICE: Individuals planning to attend the in-person meeting who require an interpreter or special
assistance to accommodate physical, hearing, or other impairments, need to contact the City Clerk at (509)
764-3703 or Deputy City Clerk at (509) 764-3707 at least five business days in advance of the meeting. Also
contact the City Clerk's Office before Noon on day of meeting for any printed packet material copies in black
and white at no charge. Color copies can be provided for a cost of 25 cents per page.
* Remote Options:
#1 MS Teams App or Online Join Jun 9 meeting, Meeting ID: 291 734 897 199 332, Passcode: jj7e4st6
Or #2 MS Teams by phone (audio only) +1 509-707-9401,,743446057# United States

Or #3 YouTube Live https://www.youtube.com/@MosesLakeCityCouncil/streams
** In person Citizen Comment or Public Hearing Comments form needs to be given to the presiding Clerk by
6:25 p.m. The 5-minute time per speaker may be reduced to allow a maximum period of 30 minutes for citizens
who have signed up to speak. Click this link for remote speaker request forms which must be completed by 3
p.m. on the day of the meeting and join using one of the Teams options above.

COML Council Packet 6-9-26, Page 3 of 114

Page 4 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Six-Year Transportation Improvement Program

6/9/2026

67907

Department

Proceeding Type

Public Works

Public Hearing

Presenter at the Meeting

Proposed Council Action/Motion:

Brian Baltzell, Public Works Director

Information Only
Receive and File

Packet Attachments (if any)

Discuss

Six Year TIP Res 2027-2032 Modified.docx

30.28KB

6-Year TIP 2027-2032.pdf

423.14KB

2027-2032 6 Year TIP Project Descriptions.pdf

498.85KB

Provide Direction
Public Hearing
Adopt/Approve

Map 6 Tear TIP 2027-2032.pdf

2.95MB

Authorize
Other
Motion required.

Recommended Motion
Staff request that Council provide any projects they would like to see added and adopt the resolution to approve the Six-Year Transportation Improvement Program.

Summary/Background
The Six-Year Transportation Improvement Plan (TIP) lists planned transportation projects for the remaining year and the next six years. The program may include roadways, bridges,
non-motorized facilities, and other capital related transportation projects. The program is based upon desirable projects and projected areas of growth.
Adoption of this program does not commit the City of Moses Lake to construct the projects with city funds during the timeline submitted. Projects are subject to the annual budgeting
process and approval of Council. The program can be revised due to any number of reasons but only after a public hearing.
Section 35.77.010 of the Revised Code of Washington provides that each city shall annually update its Six-Year Transportation Program and file a copy of the adopted program with the
Secretary of the Washington State Department of Transportation (WSDOT) by July 1 of each year. The Program is necessary to allow cities and counties to obtain state and federal
funding. For a project to obtain funding from the state, it must appear in the agency's current program. Since the state also disburses federal highway funds, this requirement applies
to federally funded projects as well.
Some projects will be added to the 20-year transportation element of the comprehensive plan that the Planning division is actively working on. Staff presented the proposed Six-Year
Transportation Improvement Program to the Planning Commission on May 14th, 2026, and received their recommendation to take the plan to Council for adoption. Upon adoption, the
TIP annual update will be incorporated as an exhibit to the Capital Facilities Plan that is part of the Comprehensive Plan

Fiscal Consideration
Projects listed on the City's TIP are eligible for state and federal funding. Failure to adopt the update may prevent City staff from applying for state and federal grants for the projects
identified.

City Council Priorities or Budget Objectives Addressed
Preamble: The City’s top priority will always be fulfilling its core mission, which includes ensuring public safety, maintaining the City’s infrastructure, complying with state and
federal mandates, and safeguarding the City’s finances.
#1 - Achieve Financial Sustainability
#2 - Secure Sustainable and Reliable Municipal Water Sources
#3 - Improve the City's Image and Reputation
#4 - Fire Department Service Delivery Model and Third Fire Station
#5 - New Police Station
#6 - Second Lake Crossing
#7 - WSDOT Highway Projects in Moses Lake

COML Council Packet 6-9-26, Page 4 of 114

Page 5 of 114

Reviewed and Approved by:
Acting City Manager James Richmond - 6/4/26
Public Works - Leigh Ramsey on 6/2/2026

COML Council Packet 6-9-26, Page 5 of 114

Page 6 of 114

RESOLUTION NO. 4039
A RESOLUTION TO AMEND RESOLUTION 4012
TRANSPORTATION IMPROVEMENT PROGRAM FOR 2027-2032
Recitals:
1.

Pursuant to the requirements of RCW 35.77.010 laws of the State of Washington, the
City of Moses Lake has presented an amended Six Year Transportation Improvement
Program for the ensuing six calendar years, 2027-2032.

Pursuant further to said law, the City Council of the City of Moses Lake, being the
legislative body of said city, did hold a public hearing on said Transportation
Improvement Program at 6:30 p.m. in the Civic Center Council Chambers June 9, 2026.

Resolved:
1.

The City Council of the City of Moses Lake adopts the amended Six Year Transportation
Improvement Program for the ensuing six calendar years, 2027-2032.

A copy of said amended Six Year Transportation Improvement Program for the ensuing
six calendar years, 2027-2032, together with a copy of this resolution shall be filled with
the Director of Highways of the State of Washington.

Adopted by the City Council on June 9, 2026.
______________________________
Dustin Swartz, Mayor
ATTEST:
______________________________
Debbie Burke, City Clerk

COML Council Packet 6-9-26, Page 6 of 114

Page 7 of 114

2027-2032 Transportation Impovement Plan (TIP)

Est. Proj. Yr.
1.01 Annual
1.02 Annual
1.03 Annual
1.04 2023-2027
1.05 2023-2027
1.06 2023-2027
1.07 2027-2028
1.08 2027-2031
1.09 2026-2027
1.10 2026-2026
1.11 2029-2031
1.12 2028-2031
1.13 2031+
1.14 2025-2026
1.15 2026-2027
2.01 2027-2031
2.02 2026-2027
2.03 2027-2031
2.04 2026-2031
3.01 Future
3.02 Future
3.03 Future
3.04 Future
3.05 Future
3.06 Future
3.07 2026-2031
3.08 2027-2031

Project Title
Gravel Road Conversion Program
Citywide Pavement Preservation Program
ADA Ramp Reconstruction Misc. Sidewalks
SR 17/Yonezawa Roundabout
Nelson Road Safe Routes to School & Reconstruction
Stratford Road & SR 17 Interchange
SR 17/Grape Dr Roundabout Gateway Treatment
Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue
Division St. and Nelson Road Intersection Improvements
Hamilton Commercial Roadway Improvements
Gateway Treatments*
Local Road Improvements around Exits 174 and 175 in Mae Valley**
Road F Connection***
Valley Road and Paxson Road Intersection Improvements
Pioneer Way Mill and Fill
Big Bend Community College Trail - Segment 1 (2019)
Big Bend Community College Trail - Segment 2 (2019)
Big Bend Community College Trail - Segment 3 (2019)
Central Washington Railroad ROW Acquisition S City Limits to N City Limits
Business/Creative District Street Frontage Improvements
EB I-90/ Broadway Ramp Revision Study
Grape Drive Mill and Fill
Westshore Reconstruction
S. Clover Drive Improvements
HMA Spot Repair - Intersections - Division, Yonezawa, Clover
Bridge Crossing - Evaluation - Study***
Broadway Safety and Beautification Improvements
Totals

Primary
Benefit
Local
Local
Local
Regional
Local
Local
Local
Local
Local
Local
Local
Local
Local
Regional
Local
Regional
Regional
Regional
Local
Local
Regional
Local
Local
Local
Local
Regional
Regional

Total Length
Project Type
(Mi.)

TBD

Improvement
Maintenance
Improvement
0.15 Improvement
1 Bike/Ped/Impr
Study/Design
0.1 Improvement
0.3 Ext/New Road
Study/Design
0.26 Improvement
Improvement
1 Improvement
0.25 Ext/New Road
Study/Design
1.8 Improvement
2.26 Bike/Ped
0.95 Bike/Ped
0.9 Bike/Ped
4 Bike/Ped/Impr
0.41 Bike/Ped/Impr
Study
0.72 Improvement
0.41 Improvement
0.49 Improvement
Improvement
Study/EIS
2 Improvement

Status

Estimated Total Cost

City
Contribution

Grant, Private and
Other Funding

Ongoing
Ongoing
Ongoing
In Process
In Process
In Process
Carryover
Carryover
Carryover
Carryover
Carryover
Carryover
Carryover
In Process
In Process
Carryover
In Process
Carryover
Carryover
Carryover
New
New
New
New
New
New
Renewed

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TBD
$
TBD
TBD
$
$
TBD
$

$
1,000,000
$
1,500,000
$
200,000
$
806,000
$
990,000
$
TBD
TBD
TBD
$
2,500,000
TBD
$
$
250,000
$
50,000
$
550,000
TBD
$
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
$ 7,846,000

$
$
$
$
$
$
TBD
TBD
TBD
$
TBD
$
$
$
$
TBD
$
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
$

1,000,000
1,500,000
200,000
5,166,000
3,166,937
685,000
200,000
5,000,000
1,000,000
2,500,000
750,000
25,000,000
1,000,000
400,000
2,650,000
2,000,000
2,000,000
1,000,000
10,000,000
4,000,000
1,500,000

600,000
2,500,000
73,817,937

4,360,000
2,176,937
685,000

25,000,000
750,000
2,100,000

2,000,000

37,071,937

Legend:
TBD - To Be Determined
*Outside city jurisdiction
**Outside city jurisdiction - may require partial city participation
***Not fully inside UGA - would require Grant County identified project.

COML Council Packet 6-9-26, Page 7 ofRev.
114
5.7.2026

Page 8 of 114

2027-2032 Transportation Improvement Plan (TIP)
Project Descriptions

Proposed Projects:
1.01 Gravel Road Conversion Program
This program includes the evaluation of current city gravel roads for possible paving. Additional
annual funding may be required dependent upon identified paving solution and number of roads
identified.
1.02 Citywide Pavement Preservation Program
This is an annual program to maintain city roadways to reduce deterioration.
1.03 ADA Ramp Reconstruction Misc. Sidewalks
This program consists of replacement or repair of ADA ramps identified within our ADA transition
plan. This is an annual investment and is often combined with stormwater upgrade projects.
1.04 SR 17/Yonezawa Roundabout
Proposed intersection improvement and access break to future Yonezawa Blvd E from SR 17 to
Moses Lake Avenue.
1.05 Nelson Road Safe Routes to School & Reconstruction
This project includes reconstruction of approximately 1,800 linear feet of East Nelson Road
between SR 17 and Hamilton Road and reconstruction of ADA ramps from Skyline Drive to Clover
Street. This also includes the addition of curb extensions, rapid flashing beacons, and speed limit
reduction within identified school zones.
1.06 Stratford Road & SR 17 Interchange
Project includes development and design study to address intersection safety. This project could be
combined with other feasibility studies.
1.07 SR 17/Grape Dr Roundabout Gateway Treatment
Project consists of addition of traffic calming and visual measures for beautification of gateway
entrance to city.
1.08 Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue
Extend Moses Lake Avenue to meet proposed future extension of Yonezawa Blvd east of SR 17 to
serve school and any future development; project will be development driven.
1.09 Division St. and Nelson Road Intersection Improvements
Collect community feedback, evaluate intersection improvements and complete initial design
based on findings. The evaluation portion could be combined with other feasibility studies.

City of Moses Lake

6 Year TIP Project Descriptions Rev. 6/2026

COML Council Packet 6-9-26, Page 8 of 114

Page 9 of 114

1.10 Hamilton Commercial Roadway Improvements
Proposed reconstruction of Hamilton Road from Burr Avenue to Wheeler Road.
1.11 Gateway Treatments
Project consists of proposed welcome signage and beautification of gateway area located at
Lakeshore Drive and Broadway Avenue.
1.12 Local Road Improvements Around Exits 174 and 175 in Mae Valley
Proposed intersection improvements, reconstruction of Hansen Road North of I-90, adding a center
turn lane, sidewalks/planters on both sides of the road, and bike lanes. Addition of sidewalk and
planter areas along north side of Westlake & North Frontage to fill in future gaps.
1.13 Road F Connection
Proposed connection of Road F NE from W. Thrush Street to Mae Valley Road NE.
1.14 Valley Road and Paxson Road Intersection Control Evaluation
Project consists of study and possible design of recommended intersection improvements to
improve multimodal safety.
1.15 Pioneer Way Mill and Fill
Project consists a mill fill along a 1.8 mile length of Pioneer Way; project is dependent upon grant
application award from Federal Highway Administration (applied in April 2025).
ATP Identified Projects:
2.01 Big Bend Community College Trail - Segment 1 (2019)
This project consists of three separate trail segments. Segment 1 includes the addition of a paved
pedestrian/bicycle trail along SR 17 between Big Bend Community College and Patton Boulevard.
2.02 Big Bend Community College Trail - Segment 2 (2019)
This project consists of three separate trail segments. Segment 2 includes the addition of a paved
pedestrian/bicycle trail along SR 17 between Patton Boulevard and Grape Drive.
2.03 Big Bend Community College Trail - Segment 3 (2019)
This project consists of three separate trail segments. Segment 3 includes the addition of a paved
pedestrian/bicycle trail along SR 17 between Grape Drive and Stratford Road.
2.04 Central Washington Railroad ROW Acquisition S City Limits to N City Limits
The proposed project includes the acquisition of right of way from railroad when operations cease
for a future transportation, utility and community benefits along shoreline of Moses Lake.

City of Moses Lake

6 Year TIP Project Descriptions Rev. 6/2026

COML Council Packet 6-9-26, Page 9 of 114

Page 10 of 114

Future Projects:
3.01 Business/Creative District Street Frontage Improvements
Identified future project to widen sidewalks and extend the "downtown feel" creating a cohesive
downtown commercial district.
3.02 EB I-90/ Broadway Ramp Revision Study
Project consists of study and possible design of recommended improvements to improve traffic
queuing for the eastbound I-90 Off Ramp at I-90 exit 176. **Project will require coordination with
WSDOT.*
3.03 Grape Drive Mill and Fill
Project consists a mill fill along .72 mile length of Grape Drive; project is dependent upon grant
application award or sufficient Transportation Benefit District Funds.
3.04 Westshore Reconstruction
Reconstruct & Realign Westshore Drive & Improve frontage along Blue Heron Park Property.
Evaluate use of swales and landscaping as buffers for Shared Use Path extension to park and
storm water management.
3.05 S. Clover Drive Pavement Improvements
Evaluate and repair pavement as needed to improve ride quality and longevity.
3.06 Hot Mix Asphalt (HMA) Spot Repair – Intersections – Division, Yonezawa, Clover
Mill and fill pavement as needed to improve ride quality and longevity.
3.07 Bridge Crossing – Evaluation - Study
Evaluate and determine location(s) suitable for transportation network crossing of Moses Lake
with accompanying utility infrastructure, environmental impacts and cost benefit.
3.08 Broadway Safety and Beautification Improvements
Broadway Avenue (SR-171) is one of Moses Lake's most prominent corridors, connecting I-90 to
SR-17 and serving downtown along the way. Project would apply complete streets principles safety, lighting and beautification strategies to improve function for residents/visitors using it,
whether driving, walking, biking, or accessing adjacent businesses.

City of Moses Lake

6 Year TIP Project Descriptions Rev. 6/2026

COML Council Packet 6-9-26, Page 10 of 114

Page 11 of 114

2.01
E
TTL
OLI
TO
VE
R

LO
N

RI
G

RAY

HARRIS

ARLENE

MAPLE

1.07

3.08 Broadway Safety and Beautification

Status

2.03

CENTRAL

KINDER

1.06

In Process
Carryover

3.03

VALLEY

GRAPE

1.14

New

STRATFORD

PAXSON

Ongoing

LONGVIEW

TIP

REIS
N

DEBONAIR

F
FI

DIVISION

AD
W

WA N APUM

LEG
E

R IM

1.08

LEANNE

JONES

XA
S

TE
INTERSTA

3.06

1.04
YO NEZAWA 3.05

TE
A
UL

3.02

PE
NI
NS

LAGUNA

1.11

BALSAM

A
RIN
MA

BR
O

NELSON

BING

MA
IE

SAGE

TE
R
ME LAK
E
A

SAND DUNES

EN
HAN
S

WESTLAKE

1.10

MOSES LAKE

3.04
RI
D

1.12

ES
S

WHEELER

BURR

1.05

ER
NE

SHARON

PIL

JUNIPER

OC
US
T

1.15

HILL

PI
R

WESTSHO

3.08
L

PL
UM

E
NT
HU

1.13

GIBBY
MARLO

1.09

Y
CHERR

M ILWAUKEE

W
ES
E

TERRACE

LA
OLI
RK
VE

DO
G

H
XT SE

SKYLINE

COM M E R

TH
UR A

PENN

RIVIER

N
VE

IVY

1.02

1.01

1.03

M
EL
D
R
FI OO
W
M LLY
GU HO

3.01

BONANZA

INDUSTRIAL

LASCO

K
OC
BL G
FI R
DE
EL
UT
TE TN
R
DA ES
DE
AL
CH
H
AS

SR17

2.04

ROAD L

CITATION
BELL

2.02

Legend

WISER

ASPI

HAMILTO
N

3.07

CLOVER
LAKE L AND

OWEN

GRAND

YEAR 2027-2032

MONROE

SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM

TIP Projects
1.01 Annual Gravel Road Paving Program (Not Mapped)
1.02 Citywide Pavement Preservation Program (Not Mapped)
1.03 ADA Ramp Reconstruction Misc. Sidewalks (Not Mapped)
1.04 SR 17/Yonezawa Roundabout
1.05 Nelson Road Safe Routes to School & Reconstruction
1.06 Stratford Road & SR 17 Interchange
1.07 SR 17/Grape Dr Roundabout Gateway Treatment
1.08 Yonezawa Blvd East of Hwy 17 and Moses Lake Avenue
1.09 Division St. and Nelson Road Intersection Traffic Study
1.10 Hamilton Commercial Roadway Improvements
1.11 Gateway Treatments
1.12 Local Road Improvements around Exits 174 and 175 in Mae Valley
1.13 Road F Connection
1.14 Valley Road & Paxson Road Intersection Control Evaluation
1.15 Pioneer Way Mill and Fill
2.01 Big Bend Community College Trail - Segment 1 (2019)
2.02 Big Bend Community College Trail - Segment 2 (2019)
2.03 Big Bend Community College Trail - Segment 3 (2019)
2.04 Central Washington Railroad ROW Acquisition S City Limits to N City Limits
3.01 Business/Creative District Street Frontage Improvement
3.02 EB I-90 Broadway Ramp Revision Study
3.03 Grape drive Mill and Fill
3.04 Westshore Reconstruction
3.05 S Clover Dr Improvements
3.06 HMA Spot Repair - Intersections - Division, Yonezawa, Clover
3.07 Bridge Crossing Evaluation

22ND

PATTON

CITY OF MOSES LAKE

1½

KITTELSON

COML Council Packet 6-9-26, Page 11 of 114
Miles

Page 12 of 114

MOSES LAKE CITY COUNCIL
Friday-Saturday, May 1 and 2, 2026
CALL TO ORDER
The special meetings of the Moses Lake City Council were called to order at 8:03 a.m. on Day 1
and at 9:03 a.m. on Day 2 by Mayor Swartz, at the Pillar Rock Grill upper-level Conference
Room, 1373 Rd F.2 NE, Moses Lake.
The two day retreat focused on leadership development, a review of the 2025 retreat report,
status of 2025 Agreements, revisiting Council’s 2025 vision articles for Moses Lake being the
“Best City in America”, progress on Council’s 2026 Priorities, update on the Six-Year Capital
Improvement Plan (CIP), 2027 Budget Process, and various emerging and hot topics, resulting in
the establishment of 20 new Agreements.
At the conclusion of Day 2, City Manager Rob Karlinsey facilitated a paired comparison
exercise to prioritize the four 2027 Council Priorities. Council chose to refresh four of the seven
2026 Priorities for 2027, noting that the remaining three 2026 topics (Police Station, Fire Station,
and WSDOT Projects) are listed in the CIP for future funding consideration.
City Council Priorities for 2027
The City’s top priority will always be fulfilling its core mission, which includes ensuring public
safety, maintaining the City’s infrastructure, complying with state and federal mandates, and
safeguarding the City’s finances. With this context, the City Council can emphasize certain
initiatives or address specific problems through its priority-setting process each year. These
priorities for the 2026 budget are described as follows:
Priority 1 – Secure Reliable Municipal Water Sources for the Long Term
• Update and continue to implement the adopted Water Strategy Plan
• Fully design and bring the Well 29 filtration project to bid-ready status
• Seek to obtain water rights for Well 34
• Fully design Reservoir 10 and have it for construction in 2028
• Work with the United States Bureau of Reclamation to conduct a study on the potential to
withdraw bureau water from the Lake (Moses Lake)
• Create a map of the City showing water projects underway or planned
Priority 2 – Improve the City’s Image and Reputation
• Business Climate
• Continue to improve permitting processes & customer service
• Pursue further deregulation while balancing the needs of the community
• Research and explore a potential enterprise zone or tax-free zone
• Make improvements to the downtown core
• Community Pride
• Grow volunteerism
• Produce a “For the Love of Moses Lake” event and program
• Crystalize messaging on Why Moses Lake (for business, residents, visitors)
• Promote storytelling about why we’re here, who we are, and what made Moses Lake
what it is today

COML Council Packet 6-9-26, Page 12 of 114

Page 13 of 114

CITY COUNCIL RETREAT MINUTES – May 1 and 2, 2026

Priority 3 – Implement the Financial Sustainability Plan
• Transition of recreation facilities to nonprofit entities as set forth in the Plan
• Adopt and grow the Shared Stewardship model described in the Plan
• Explore the budget methods identified in the plan, including purchasing improvements,
service mix (e.g., in-house vs. contracting), Lean analysis, etc.
• Continue to pursue clean audits through financial statements and internal controls
Priority 4 – Pursue a New Lake Crossing
• Obtain Funding for the Environmental Impact Statement (EIS)
• Begin the Environmental Impact Statement process
Summary of 20 Agreements:
#1 – Draft framework for how the city would like the Department of Health to evaluate
remaining capacity.
#2 – Develop plan to get Lauzier Field off potable water lines.
#3 – Produce an animated video about the water shortage, including why new development
continues and explanation of pressure zones.
#4 – Hold off on creating a Biennial Budget process until spring 2028. (Fiscal year 2029-30).
#5 – Present Council with ideas and costs to improve the look and feel of right of way (e.g.
Adopt a Street)
#6 – Bring forward a resolution for November Election ballot measure for 0.1% Public Safety
sales tax.
#7 – Talk to the Boy Scouts re: their US Flags on downtown sidewalks program. See if they need
more holes drilled.
#8 – Lobby for raising the threshold of population for food waste recycling mandate.
#9 – Coordinate a booth at the Farmer’s Market one time per month and schedule Council for
rotating shifts.
#10 – Present costs to Council for improvements to livestreaming public meetings. (grainy
quality and tiny views of council members)
#11 – Provide optional archiving for Council’s personal Facebook pages.
#12 – Engage and convene athletic field users in discussions for improvements. Seek athletic
field funding resources from local corporations (e.g., data centers).
#13 – Mayor Swartz to contact Penhallurick regarding property access behind Walmart for
pg. 2

COML Council Packet 6-9-26, Page 13 of 114

Page 14 of 114

CITY COUNCIL RETREAT MINUTES – May 1 and 2, 2026
public fishing.
#14 – Schedule a Study Session for this fall to discuss Swales and Planter Strips, and elimination
of requirement for sidewalks to be built prior to the house being built.
#15 – Present Council with more information on Traffic Impact Fees.
#16 – Ban synthetic forms of Kratom and only allow organic form to be sold to persons over the
age of 21, evaluate after six months, collect ER data from hospital, list on State Legislative
Priorities, and suggest similar ban from Grant County Board of Commissioners and other Grant
County cities.
#17 – Coordinate a Joint Meeting with Grant County Economic Development Council, Chamber
of Commerce, and Port of Moses Lake to explore Enterprise Zone options on sales tax
breaks/infrastructure reinvestment, and IPZ for agriculture and/or aerospace hub(s).
#18 – Obtain rates from competing insurance pools every five years. (WCIA, AWC, CIAW)
#19 – TBD project awareness. Install “Your Tax Dollars at Work” signs on location of all street
projects, in both directions of traffic.
#20 – Present Council with a written report on AI Technology use.
ADJOURNMENT
The special meetings were adjourned at 5:07 p.m. on Day 1 and at 2:25 p.m. on Day 2.

______________________________________
Dustin Swartz, Mayor

ATTEST____________________________
Debbie Burke, City Clerk

pg. 3

COML Council Packet 6-9-26, Page 14 of 114

Page 15 of 114

MOSES LAKE CITY COUNCIL
Tuesday, May 12, 2026
CALL TO ORDER
The regular meeting of the Moses Lake City Council was called to order at 6:32 p.m. by Mayor
Swartz in the Council Chambers of the Civic Center with audio remote access. Special notices
for remote attendance and citizen comment were posted on the meeting agenda.
ROLL CALL
Present: Mayor Swartz; Deputy Mayor Myers; Council Members Lombardi, Skaug, Fancher,
Davis, and Graves.
PLEDGE OF ALLEGIANCE
Resident Joshua Cooper led the Flag Salute.
AGENDA APPROVAL
Action taken: Council Member Davis moved to approve the Agenda as amended with the
addition of Moses Pointe Extra Territorial Agreement Amendment as the first New Business
Item and an Executive Session at the end of the meeting, second by Deputy Mayor Myers. The
motion carried 7 – 0.
PRESENTATIONS
Armed Services Recognition of Moses Lake Area High School Grads
Mayor Swartz provided Channing Green-Hotchkiss and Easton Green-Hotchkiss with a
Certificate of Recognition and a City of Moses Lake pin for their recent acceptance into the
Army National Guard.
Post State Legislative Session Debrief
Briahna Murray provided a comprehensive overview of the 2026 legislative session, highlighting
major state policy changes, their impacts on Moses Lake’s budget, funding that was received and
the City’s legislative priorities. Moses Lake initially requested $2.64 million for a sewer line
replacement project and was appropriated $924,000 from the Public Works Board’s emergency
repairs account.
Semi-quincentennial Commemoration Proclamation
Cultural Services Superintendent Dollie Boyd read the Council’s proclamation to commemorate
America’s 250th Anniversary and encouraged residents to participate in community events and
educational programs honoring our Nation’s history.
Memorial Day Proclamation
Mayor Swartz proclaimed Monday May 25, 2026, as Memorial Day and recognized all of those
who have made the ultimate sacrifice to our Nation and urged citizens to join the City in
honoring their memory.
CITIZEN’S COMMUNICATION
Traffic Concerns – Judy Madewell, Moses Lake, shared concerns about traffic congestion and
unsafe bicyclists at the intersection of Alder & Broadway.
COML Council Packet 6-9-26, Page 15 of 114

Page 16 of 114

CITY COUNCIL MINUTES –May 12, 2026

CONSENT AGENDA
#1

a.
b.

c.
d.
e.
f.
g.
h.
i.

City Council Meeting Minutes Dated April 21 & April 28, 2026
Electronic Transfer: N/A
Checks: 174228 – 174377 - $1,302,932.44
Payroll Checks: 4-24-2026 PR #67552-67564 - $5,879.65
Electronic Payments: 4-24-2026 Direct Deposit - $704,676.24
Total expenditure required and budgeted: $2,416,974.32
Street and Utility Standards Update Resolution 4038
Water Rate Fee Schedule Amendment Resolution 4036 (correction)
Alder St Bridge Water Main Replacement
Downtown Redesign- Signs Now Contract
Downtown Redesign- Northwest Studio Contract
Grant County Fairgrounds Fair EMS 2026 Interlocal Agreement
Ice Arena Chiller Replacement Project

Action taken: Deputy Mayor Myers moved to approve the Consent Agenda as presented, second
by Council Member Fancher. The motion carried 7 – 0.
NEW BUSINESS
#2

Moses Pointe Extra Territorial Agreement (ETA) Amendment
City Manager Rob Karlinsey requested authorization to amend the Moses Pointe ETA to
reduce upfront system development charges from 100% to 25%, citing the developer’s
transfer of water rights, investment in utility infrastructure, and ongoing construction as
reasons for the compromise. Gil Alvarado, Moses Lake, shared several concerns from the
development community. Council discussed the need for uniformity and transparency in
ETA policies, acknowledging the challenges posed by water shortages and the
importance of balancing affordable housing with infrastructure needs.

Action taken: Deputy Mayor Myers moved to adopt the Moses Pointe Territorial Agreement
Amendment as presented, second by Council Member Lombardi. The motion carried 6 – 0,
Council Member Fancher recused himself from discussion and vote.
#3

Safe Streets For All Grant Opportunity
Design Engineer Levi Bisnett presented the Safe Streets for All federal grant opportunity
to develop a comprehensive road safety plan with potential pilot projects including
modular roundabouts and flashing beacons. City Manager Karlinsey stated that having a
road safety plan will enable the City to pursue larger federal grants for infrastructure
improvements. Staff responded to Council’s inquiries about the plan being community
driven and future costs requiring Council approval.

Action taken: Deputy Mayor Myers moved to authorize the Safe Streets for All Grant
Opportunity as presented, second by Council Member Davis. The motion carried 7 – 0.
#4

Scope of Evaluating Cost & Feasibility of Water Strategies
Assistant Public Works Director Leigh Ramsey presented a proposal to have several
pg. 2
COML Council Packet 6-9-26, Page 16 of 114

Page 17 of 114

CITY COUNCIL MINUTES –May 12, 2026

existing consultants evaluate alternative water sources that will cost $65,000 from the
Water Operations Fund for to collect data on lake and canal withdrawals, shallow wells,
and aquifer storage to assist with future budget decisions.
Action taken: Council Member Fancher moved to authorize the execution of task orders under
existing consultant contracts as presented, second by Council Member Lombardi. The motion
carried 7 – 0.
STAFF REPORTS
Staff announced the America 250 Gallery opening at the Museum on May 15, Fire Department
pancake breakfast on May 16, new American flag installations downtown, downtown signage for
monthly events, and unveiled the design for the upcoming mural project at Lauzier Field. City
Manager Karlinsey requested cancellation of the May 26 Regular City Council Meeting.
Action taken: Mayor Swartz moved to cancel the City Council Meeting on May 26, second by
Council Member Graves. The motion carried 7 – 0.
CITY COUNCIL MEMBER REPORTS
The Mayor and Council Members conveyed their attendance at the Kiwanis prayer breakfast,
meet and greet with the Colville Tribal Council in Nespelem, Energy Summit at Big Bend
Community College, Code Enforcement appreciation event at Chico’s Pizza with members of
the Oxford House, and provided updates from the Moses Lake Municipal Airport and Port of
Moses Lake board meetings.
EXECUTIVE SESSION
Mayor Swartz called an Executive Session from 8:35 p.m. to 8:45 p.m. to discuss potential
litigation pursuant to RCW 42.30.110 (1)(i) with potential action to follow.
Mayor Swartz called the meeting back in session at 8:47 p.m.
Action taken: Deputy Mayor Myers moved to authorize the City Manager to sign the Separation
Agreement as presented, second by Council Member Davis. The motion carried 7 – 0.
ADJOURNMENT
The regular meeting was adjourned at 8:48 p.m.

______________________________________
Dustin Swartz, Mayor
ATTEST____________________________
Debbie Burke, City Clerk
pg. 3
COML Council Packet 6-9-26, Page 17 of 114

Page 18 of 114

MOSES LAKE CITY COUNCIL
Thursday, May 14, 2026
CALL TO ORDER
The special meeting of the Moses Lake City Council was called to order at 6:01 p.m. by Mayor
Swartz in Conference Room 225 on the 2nd Floor of the Civic Center with no remote access.
ROLL CALL
Present: Mayor Swartz; Deputy Mayor Myers, and Council Members Skaug, Fancher, Davis, and
Graves. Absent: Council Member Lombardi.
1. Executive Session
Mayor Swartz called an Executive Session from 6:01 p.m. to 6:10 p.m. to discuss potential
litigation pursuant to RCW 42.30.110(1) subsection (i) with potential action to follow.
Mayor Swartz called the meeting back to order at 6:10 p.m.
2. Employment Separation Agreement
Action taken: Council Member Graves moved to authorize the City Manager to sign the
Separation Agreement as presented, second by Council Member Davis. The motion carried 6 – 0.
ADJOURNMENT
The special meeting was adjourned at 6:10 p.m.

______________________________________
Dustin Swartz, Mayor
ATTEST____________________________
Debbie Burke, City Clerk

COML Council Packet 6-9-26, Page 18 of 114

Page 19 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Disbursement Report since 5/12/2026 (1of 2)

6/9/2026

67950

Department

Proceeding Type

Finance

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Madeline Prentice

Information Only
Receive and File

Packet Attachments (if any)
Vouchers - 05.26.2026.pdf

Discuss
116.02KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Staff recommends City Council approve payment of claims as presented.

Summary/Background
The following amounts were budgeted and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
AP Checks: 174378 - 174487 - $554,009.65
Payroll Period: 2610 5/08/2026
Payroll AP Expenses: $1,278,321.51
Payroll Checks: 67565 - 67586, $11,071.53
Electronic Payments (Direct Deposits): $708,731.19
Total expenditure required and budgeted: $2,552,133.88
RCW42.24 governs the process for audit and review of claims and payroll payments for the city. RCW 42.24.180 requires the review and approval of all payments at a regularly
scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS)Manual outlines the above format for approval by the City
Council.
RCW42.24.080 requires that all claims presented against the city by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate
official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations
against the city.
RCW42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of
claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2)the legislative body has adopted policies that
implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims
are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.

Fiscal Consideration
To comply with the requirements, Finance staff schedule payment of claims and payroll for semi-monthly Council approval on the Consent Agenda. The payments listed in the
schedule cover all claims and payroll payments during the period prior to the date of the Council meeting.
All payments made during this period were found to be valid claims against the City. Details are attached and any questions should be directed to the City Manager or Finance
Director.
The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated
authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The
Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.

COML Council Packet 6-9-26, Page 19 of 114

Page 20 of 114

Reviewed and Approved by:
City Manager - Rob Karlinsey on 6/3/2026

COML Council Packet 6-9-26, Page 20 of 114

Page 21 of 114

City of Moses Lake

Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-05/12/2026
TOTALS BY FUND:
FUND NO
001
005
102
103
105
106
110
111
112
114
116
119
170
282
286
315
320
411
412
450
452
471
472
473
477
478
485
487
490
493
495
498
501
503
517
519
528
611
623
631

FUND NAME
GENERAL FUND
RAINY DAY FUND
TOURISM
GRANTS AND DONATIONS
ARPA
STRATEGIC OPPORTUNITIES FUND
HOMELESS SERVICES
OPIOID ABATEMENT
PUBLIC ARTS PROGRAM
PATHS/TRAILS
STREET
STREET REPR/RECON
TRANSPORTATION BENEFIT DISTRICT
LOCAL BORROWING
REFUNDING GO BONDS 2015
PARK MITIGATION CAPITAL PROJECTS
FIRE MITIGATION FUND
WATER
WASTEWATER
2011 BOND FUND
2004 BOND FUND
WATER RIGHTS
WATER REMEDIATION
STORMWATER CONSTRUCTION
WATER CONSTRUCTION
WASTEWATER CONSTRUCTION
PWTF WATER-WASTEWATER DEBT SVS
2015 GO BONDS REDEMPTION
SANITATION
STORM WATER
AIRPORT
AMBULANCE
UNEMPLOYMENT COMPENSATION INSURANCE
SELF-INSURANCE
CENTRAL SERVICES
EQUIPMENT RENTAL
BUILDING MAINTENANCE
FIRE PENSION
DEPOSIT
STATE

Est. Fund Bal. @
5/12/2026
11,648,181
901,131
2,668,926
1,518,443
658,730
350,431
705,276
251,096
100,227
180,340
1,169,037
9,714,567
1,442,780
984,872
184,580
392,894
1,362,267
9,046,299
4,855,242
10,304
5,732
2,393,365
1,630,534
140,055
6,887,255
1,076,379
20,196
9,504
3,474,890
1,015,549
82,803
2,348,107
215,314
669,169
1,044,636
3,450,131
1,764,663
657,071
1,515,462
43,256

TOTAL

AMOUNT
743,100.93

1,974.60

73,183.45
37,838.71

114,506.14
75,629.61

574.93
105,154.06

6,493.34
14,341.42
61.27
85,445.48

19,653.99
84,884.44
57,743.83
377,188.11
34,556.85

Est. Fund Bal. @
5/26/2026
10,905,080
901,131
2,668,926
1,516,469
658,730
350,431
705,276
251,096
100,227
180,340
1,095,853
9,676,729
1,442,780
984,872
184,580
392,894
1,362,267
8,931,792
4,779,612
10,304
5,732
2,393,365
1,630,534
140,055
6,886,680
971,225
20,196
9,504
3,468,397
1,001,208
82,741
2,262,661
215,314
669,169
1,024,982
3,365,247
1,706,919
657,071
1,138,274
8,700

76,589,693 $ 1,832,331.16 $

74,757,361

COML Council Packet 6-9-26, Page 21 of 114

Page 22 of 114

City of Moses Lake
AP Checks Issued with Summary Description
For May 12th, 2026 Council Meeting
Check
Name
174378 Andrew or Kate Holmes
174379 Dania Heredia
174380 Hugo Cortes Hernandez Or
174381 Matthew Coolidge
174382 Carson Alan Preston
174383 Ezra Harris or Diane Savarese
174384 Michael or Hannah Pease
174385 Aho Construction
174386 Alexander Calderon Ozuna
174387 Cassandra Torres
174388 Christopher Hansen
174389 Emanuel Paz Evangelista
174390 Grant Node Property LLC
174391 Lee Willis
174392 Sheila Danielson
174393 Washington State Treasurer
174394 Washington State Treasurer
174395 Brad Mitchell
174396 Tamara Valdez
174397 Jordan Vaughn
174398 Steven Kinser
174399 Tom Los
174400 2M Company Inc
174401 Abadan Tri Cities
174402 Amazon Capital Services, Inc.
174403 Anatek Labs, Inc - Wenatchee
174404 Anatek Labs, Inc.
174405 Angel Armor, LLC
174406 AT&T Mobility II, LLC
174407 Badger Meters Inc
174408 Baker Tilly US, LLP
174409 Battery Systems Inc
174410 Berk Consulting
174411 Big Bend Community College
174412 Central Machinery Sales Inc
174413 CHS Inc
174414 Coaxsher, Inc.
174415 Columbia Basin Herald
174416 Columbia Basin Water Works Inc
174417 Columbia Bearing Bdi
174418 Consolidated Electrical Distributors Inc
174419 Copiers Northwest Inc
174420 Corporate Translation Services, LLC
174421 Databar Inc
174422 Elevate Government Affairs, LLC
174423 Faber Industrial Supply

Check Amount Check Date Invoice Description
72.43 05/06/2026 Refund Utility Overpayment
252.90 05/06/2026 Refund Utility Overpayment
17.51 05/06/2026 Refund Utility Overpayment
161.47 05/06/2026 Refund Utility Overpayment
65.53 05/08/2026 Refund Utility Overpayment
86.71 05/08/2026 Refund Utility Overpayment
104.92 05/08/2026 Refund Utility Overpayment
1,216.86 05/11/2026 Water Modeling Overpaid
394.00 05/11/2026 Release Seized Funds
123.00 05/11/2026 Camp Program Fee Returned
175.00 05/11/2026 CDL Physical Reimbursement
1,800.00 05/11/2026 Return Seized Funds
1,250.92 05/11/2026 Water Modeling Deposit Overpaid
175.00 05/11/2026 CDL Physical Reimbursement
953.20 05/11/2026 Travel Expense Reimbursement
61.87 05/11/2026 State Remittance JIS April '26
33,989.45 05/11/2026 10% Seized Funds
39.00 05/12/2026 Snowfighter 2026 Travel Per Diem
23.00 05/12/2026 Tamara V Conference Per Diem
101.11 05/12/2026 Jordan V - WRPA Conference
150.04 05/12/2026 Steven K WRPA Conference
524.28 05/12/2026 Tom L WRPA Conference
1,059.55 05/14/2026 Irrigation Sprinklers
59.68 05/14/2026 Equipment Contract Fees
4,981.65 05/14/2026 Facilities Amazon - April 2026
1,798.00 05/14/2026 Sample Testing
1,045.00 05/14/2026 Sample Testing
7,097.06 05/14/2026 Armor
3,036.14 05/14/2026 1st Responder Cell Phones
8,661.68 05/14/2026 Meter Read Services - April 2026
23,250.00 05/14/2026 Audit Pro Services
680.30 05/14/2026 34/78-CP Battery
4,738.75 05/14/2026 Citywide Fee Study
2,700.00 05/14/2026 Professional Services
425.27 05/14/2026 Fitting/Blow Gun
105.41 05/14/2026 Fuel for Vehicles - April 2026
995.73 05/14/2026 HydroStrike Hose Packs - Eq. # 214
603.93 05/14/2026 Planning Advertisement
7,791.65 05/14/2026 Large Meter Testing 2026-2029
10.85 05/14/2026 Oil Seals
30.88 05/14/2026 Fuses
573.34 05/14/2026 Equipment Contract Fees
6.53 05/14/2026 Translation Services
2,204.23 05/14/2026 Utility Billing Invoices
7,250.00 05/14/2026 Government Relations Services April
145.00 05/14/2026 Bucket Truck Signal Tools

COML Council Packet 6-9-26, Page 22 of 114

Page 23 of 114

Check
Name
174424 Fastenal Company
174425 FORCE America Distributing LLC
174426 Galls LLC
174427 Genuine Parts Company, Inc.
174428 Geosyntec Consultants, Inc
174429 GMP Consultants
174430 Grainger Parts Operations
174431 Gray & Osborne, Inc.
174432 H D Fowler Company
174433 Ibs Inc
174434 Industrial Software Solutions
174435 Inland Pipe & Supply Company
174436 Kelley Create
174437 Kent D. Bruce Co LLC
174438 Kottkamp & Yedinak, P.L.L.C.
174439 L N Curtis & Sons
174440 Lad Irrigation Company Inc
174441 Lakeside Disposal, Inc
174442 Les Schwab Tire Center
174443 Life -Assist, Inc.
174444 Med Tech Resource Inc
174445 Montcada Sons LLC
174446 Moses Lake Steel Supply
174447 NCW Tech Alliance
174448 Nexus Planning Services LLC
174449 Norco Enterprises Inc
174450 North 40 Outfitters
174451 Oreilly Auto Parts
174452 Parker Corporate Services, Inc
174453 Perfection Tire & Automotive
174454 Platt Electric
174455 Pro Rentals And Sales
174456 Pro Touch Car Wash & Auto Detail LLC
174457 Protect Youth Sports
174458 Pud Of Grant County
174459 Shirtbuilders Inc
174460 Signs Now, LLC
174461 Skaug Brothers Carpet One
174462 Steven M Smith
174463 Toole Design Group
174464 Trilogy Medwaste West, LLC
174465 Turf Star Western
174466 Tyler Technologies, Inc.
174467 UPS Store 2469
174468 Verizon Wireless
174469 Wa Cities Insurance Authority
174470 WA State Assn Of Fire Chiefs
174471 Wakefield Excavation, LLC
174472 Washington State Patrol
174473 Waste Mgt Recycle America Inc
174474 Weinstein Beverage Company

Check Amount Check Date Invoice Description
301.56 05/14/2026 GC2024-228 Lock Tight Purchase
6,050.28 05/14/2026 Misc. Parts Installation
751.29 05/14/2026 New Hire Uniform
1,081.57 05/14/2026 Parts/Supplies
11,658.93 05/14/2026 On Call Water Services
7,573.30 05/14/2026 Finance Director Search 3 of 3
644.00 05/14/2026 Air Filters
574.93 05/14/2026 Well 34 Pilot Study and Project Report
328.93 05/14/2026 Reducer
37.79 05/14/2026 Shop Supplies
1,602.56 05/14/2026 SCADA Renewal/Support & Maintenance
265.27 05/14/2026 Adapter Bell O-Ring
328.64 05/14/2026 Equipment Contract Fees
91.67 05/14/2026 Panorama Antennas
25.00 05/14/2026 Planning Pro Services
282.73 05/14/2026 Inhalation Valves
66.50 05/14/2026 McCosh Pump
82.70 05/14/2026 Recycling @ Fire
778.98 05/14/2026 4.80-12/6 Tires
762.13 05/14/2026 Medical Supplies
250.80 05/14/2026 Medical Supplies
25,864.20 05/14/2026 ADA Ramp Repair & Replacement
128.19 05/14/2026 Rivets
2,500.00 05/14/2026 Flywheel Investment Conference
28,024.50 05/14/2026 Comp Plan Services
555.85 05/14/2026 SCBA Supplies
174.52 05/14/2026 Enamel, Enamel Hardener
320.11 05/14/2026 Control Arm
14,126.70 05/14/2026 Security - April 2026
170.83 05/14/2026 Alignment
330.92 05/14/2026 Breaker
534.57 05/14/2026 Flow Rider Lift Rental
78.45 05/14/2026 Car Washes - April 2026
684.65 05/14/2026 Background Checks
111,787.38 05/14/2026 Electric Services
257.54 05/14/2026 Uniform, Merritt
4,487.31 05/14/2026 Graphics Package - Eq # 062
461.13 05/14/2026 Automatic Sliding Door Controller
12,100.00 05/14/2026 Consultation Services
11,915.77 05/14/2026 SR17/Stratford Road #GC2023-115
133.24 05/14/2026 Medical Waste Disposal
89.88 05/14/2026 Pulley/Strap
17,107.50 05/14/2026 HR Data Conversion
37.12 05/14/2026 Additional Mailers
841.35 05/14/2026 Cellular Services
50.00 05/14/2026 Training No Show Fee
652.80 05/14/2026 Training, Perillo
105,154.06 05/14/2026 Dunes Headworks Stop Plate
435.00 05/14/2026 Background Checks
5,731.87 05/14/2026 Commingle Loads
16.00 05/14/2026 Museum Water

COML Council Packet 6-9-26, Page 23 of 114

Page 24 of 114

Check
Name
174475 Wesco Paint & Equipment
174476 WEX Bank
174477 Whitney Equipment Company Inc
174478 Wilbur Ellis Company
174479 Zoll Medical Corp
174480 Department Of Health
174481 Alex Morton
174482 Bryan Hampson
174483 Dillon Massey
174484 Gary Vela
174485 Heidi Merritt
174486 Shannon Springer
174487 Michelle Dowdell

Check Amount Check Date Invoice Description
46.46 05/14/2026 Pool Cleaners
49,097.71 05/14/2026 April 2026 Fuel Purchases
870.17 05/14/2026 Pool Service
428.25 05/14/2026 ECOMAZAPYR
2,124.53 05/14/2026 Power Cord
198.00 05/15/2026 SNS Climbing Wall - Const Permit
175.00 05/18/2026 CDL Physical Reimbursement
1,157.60 05/18/2026 Travel Expense Reimbursement
192.50 05/18/2026 CDL Endorsement Reimbursement
175.00 05/18/2026 CDL Physical Reimbursement
84.40 05/18/2026 Donation Short for Breakfast
95.20 05/18/2026 Travel Mileage
85.00 05/18/2026 City Endorsement Reimbursement
$ 554,009.65

COML Council Packet 6-9-26, Page 24 of 114

Page 25 of 114

City of Moses Lake
Payroll Expenses with Summary Description
For May 12th, 2026 Council Meeting
Pay Cycle
Apil
2610
Q1
2610
Q1
2610
2608
2609
2610
2610
May
2610
2610
2610
2610
2610
2610
2610

Name
Assn of Wash Cities
DSHS
Dept Of Labor and Industries
DRS
Dept of Employment Security
FICA
ICMA PD RHS
ICMA PD RHS
ICMA PD RHS
ICMA Mission Square
Symetra
Wash Council Police & Sheriffs
WACOPS LDG
Office of Financial Recovery
NYS Child Support Prosessing Center
Moses Lake Police Guild
IAFF Local 1258
Dynamic Collectors, Inc

Payment Amount
Payment Date
$
549,396.94
05/06/2026
$
1,749.50
05/11/2026
$
239,225.81
04/29/2026
$
126,926.63
05/14/2026
$
78,164.68
04/16/2026
$
220,059.59
05/11/2026
$
2,907.66
04/24/2026
$
2,976.89
04/29/2026
$
3,046.12
05/11/2026
$
42,797.78
05/14/2026
$
562.40
05/11/2026
$
562.50
05/18/2026
$
2,407.50
05/18/2026
$
265.00
05/18/2026
$
184.61
05/18/2026
$
660.00
05/18/2026
$
5,945.00
05/18/2026
$
482.90
05/18/2026
$
1,278,321.51

Payment Description
May Insurance Premiums
WA Child Support
Q1 LNI
Employee Retirement
Q1 Paid Family Medical
2610 Payroll Taxes
2608 PD RHS
2609 PD RHS
2610 PD RHS
2610 Employee Def Comp
May Supplemental Ins
Union Dues
PD Union Dues
Garnishment
Child Support
PD Union Dues
Fire Union Dues
Garnishment

COML Council Packet 6-9-26, Page 25 of 114

Page 26 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Disbursement report since 5/26/2026 (2 of 2)

6/9/2026

67982

Department

Proceeding Type

Finance

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Madeline Prentice, Finance Director

Information Only
Receive and File

Packet Attachments (if any)
Vouchers - 06.09.2026.pdf

Discuss
118.59KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Staff recommends City Council approve payment of claims as presented.

Summary/Background
The following amounts were budgeted, and sufficient funds were available to cover these payments.
Electronic Transfer: N/A
AP Checks: 174488 - 174636 - $946,185.80
Payroll period: 2611 05/22/2026
Payroll AP Expenses: $416,054.94
Payroll Checks: 67587 - 67623, $11,695.73
Electronic Payments (Direct Deposits): $707,390.70
Total Expenditures required and budgeted: $2,081,327.17
RCW 42.24 governs the process for audit and review of claims and payroll payments for the city. RCW 42.24.180 requires the review and approval of all payments at a regularly
scheduled public meeting on at least a monthly basis. The State Budgeting, Accounting and Reporting Systems (BARS)Manual outlines the above format for approval by the City
Council.

RCW42.24.080 requires that all claims presented against the city by persons furnishing materials, rendering services, or performing labor must be certified by the appropriate
official to ensure that the materials have been furnished, the services rendered, or the labor performed as described, and that the claims are just, due and unpaid obligations
against the city.
RCW42.24.180 allows expedited processing of the payment of claims when certain conditions have been met. The statute allows the issuance of warrants or checks in payment of
claims before the legislative body has acted to approve the claims when: (1) the appropriate officers have furnished official bonds; (2)the legislative body has adopted policies that
implement effective internal control; (3) the legislative body has provided for review of the documentation supporting the claims within a month of issuance; and (4) that if claims
are disapproved, they shall be recognized as receivables and diligently pursued.
The City meets all these conditions.

COML Council Packet 6-9-26, Page 26 of 114

Page 27 of 114

The City's internal controls include certification of the validity of all payments by the appropriate department prior to submission for payment. The Finance Director has delegated
authority for the examination of vouchers and authorization of payments to the Finance, Accounts Payable, and Payroll staff. All payments are reviewed and validated. The
Finance Division regularly reviews its processes to ensure appropriate internal controls are in place.

Reviewed and Approved by:
Acting City Manager - James Richmond on 6/4/2026

COML Council Packet 6-9-26, Page 27 of 114

Page 28 of 114

City of Moses Lake

Tabulation of Claims Paid-Summary by Fund
Council Meeting Date-06/09/2026
TOTALS BY FUND:
FUND NO
001
005
102
103
105
106
110
111
112
114
116
119
170
282
286
315
320
411
412
450
452
471
472
473
477
478
485
487
490
493
495
498
501
503
517
519
528
611
623
631

Est. Fund Bal. @
5/26/2026
10,824,641
901,131
2,490,218
1,512,882
550,423
350,431
746,230
251,096
100,227
180,340
1,200,652
10,063,187
952,155
1,700,086
184,580
392,894
1,358,934
8,783,974
4,727,069
10,304
5,732
2,393,365
1,630,534
143,732
5,347,510
2,894,421
20,196
9,504
3,579,141
1,005,697
82,160
2,454,864
220,355
669,169
1,432,641
3,543,832
1,945,866
657,071
1,157,163
9,089

TOTAL

AMOUNT
472,853.62
23,979.48
30,476.60
6,023.95
33,384.83
53,689.05
31,194.95
332,516.99
9,172.02
85,529.74
241,838.58
12,600.67
23,531.79
1,348.47
4,100.00

Est Fund Bal. @
6/9/2026
10,351,787
901,131
2,466,239
1,482,406
550,423
350,431
740,206
251,096
100,227
180,340
1,167,267
10,063,187
952,155
1,700,086
184,580
392,894
1,358,934
8,730,285
4,695,874
10,304
5,732
2,393,365
1,630,534
143,732
5,347,510
2,894,421
20,196
9,504
3,246,624
996,525
82,160
2,369,335
220,355
669,169
1,190,803
3,531,231
1,922,335
655,722
1,153,063
9,089

76,483,497 $ 1,362,240.74 $

75,121,256

COML Council Packet 6-9-26, Page 28 of 114

Page 29 of 114

City of Moses Lake
AP Checks Issued with Summary Description
For June 9th, 2026 Council Meeting
Check
174488
174489
174490
174491
174492
174493
174494
174495
174497
174498
174499
174500
174501
174502
174503
174504
174505
174506
174509
174510
174511
174512
174513
174514
174515
174516
174517
174518
174519
174520
174521
174522
174523
174525
174526
174527
174528
174530
174531
174532
174533
174534
174535
174536
174537
174538

Name
Carson A Pesta
Bennett 42 LLC
Cad Homes LLC
Estate of Kevin B. Moore
Gary or Colleen Hazel
Haaversen Trust
Jason or Danielle Dahlin
Katheryn Bezanson
Mark Eldon or Janet Peterson
Palos Verdes LLC
Roger or Cheryl Putnam
Sidney Eisenman
2M Company Inc
A & H Printers Inc
A M Hardware Company Inc
AAA Readymix Inc
Abadan Tri Cities
Abc Hydraulics
Anatek Labs, Inc.
AT&T Mobility II, LLC
Avidex Industries, LLC
Baker Tilly US, LLP
Baxter Contruction, LLC
Berk Consulting
Big Bend Community College
Bowman Consulting Group Ltd.
Cascade Natural Gas Corp
Central Manufacturing Inc
Centurylink
City Of Spokane
Columbia Basin Resource Center
Confluence Health
Connell Oil
Copiers Northwest Inc
Criminal Justice Training Commission
D & L Supply Company Inc
Daniel W Craddock
Daupler, Inc
Dell Marketing
Dennis Duke
Direct Mail, Inc
Dobbs Peterbilt- Moses Lake
DSHS Office of Financial Recovery
EMS Connect, LLC
ESO Solutions Inc
Evergreen Rural Water Of Wa

Check Amount Check Date Invoice Description
65.53 05/21/2026 Refund Utility Overpayment
227.71 05/26/2026 Refund Utility Overpayment
42.35 05/26/2026 Refund Utility Overpayment
356.27 05/26/2026 Refund Utility Overpayment
69.07 05/26/2026 Refund Utility Overpayment
291.02 05/26/2026 Refund Utility Overpayment
174.19 05/26/2026 Refund Utility Overpayment
670.51 05/26/2026 Refund Utility Overpayment
113.96 05/26/2026 Refund Utility Overpayment
98.66 05/26/2026 Refund Utility Overpayment
59.71 05/26/2026 Refund Utility Overpayment
126.60 05/26/2026 Refund Utility Overpayment
1,059.55 05/26/2026 Parts/Supplies
442.69 05/26/2026 Printing Services
1,456.07 05/26/2026 Metal Door/Metal Frame/Hinges
1,004.72 05/26/2026 Concrete Delivery
103.35 05/26/2026 Equipment Contract Fees
245.76 05/26/2026 Misc. Parts/Labor
778.00 05/26/2026 Sample Testing
6,716.78 05/26/2026 Cell Phone Bills
6,141.26 05/26/2026 Installation/Labor Fees
13,581.00 05/26/2026 Audit Pro Services
3,876.71 05/26/2026 COF Overhead Door Repair 2026
285.00 05/26/2026 Fire Feasibility Study
352.00 05/26/2026 Big Bend Softball Camp 2026
7,240.00 05/26/2026 Water COSA Study Jan 2026
1,171.12 05/26/2026 Natural Gas Fees
1,252.88 05/26/2026 Asphalt Patches
420.24 05/26/2026 Telephone Services
170.05 05/26/2026 Evidence Destruction Burn
6,023.95 05/26/2026 MOTS Program Reimbursement
1,874.00 05/26/2026 Preemployment Physical
467.44 05/26/2026 Transmission Fluid
584.56 05/26/2026 Equipment Contract Fees
16,135.89 05/26/2026 Academy
6,573.80 05/26/2026 Meter Lids
168.00 05/26/2026 Dental Claim May 2026
3,808.00 05/26/2026 Taxes on Daupler Response
2,768.80 05/26/2026 Base & Dock
233.70 05/26/2026 Dental Claim 2026
553.80 05/26/2026 LRC Advertising
247.33 05/26/2026 Equipment Parts
54,622.63 05/26/2026 Refund GEMT Overpayment
304.34 05/26/2026 EMS Subscription
566.02 05/26/2026 New Software for Faxes
244.13 05/26/2026 Training

COML Council Packet 6-9-26, Page 29 of 114

Page 30 of 114

Check
174539
174540
174541
174542
174544
174545
174546
174548
174549
174550
174551
174552
174553
174555
174556
174557
174558
174559
174560
174562
174564
174565
174567
174568
174569
174570
174572
174573
174575
174576
174578
174579
174580
174581
174582
174583
174584
174585
174587
174588
174589
174590
174592
174593
174594
174596
174597
174599
174601
174602
174604

Name
Evergreen StormH2O
Faber Industrial Supply
Ferguson Enterprises Inc #3007
First Responder Outfitters, Inc
For Joy Media, LLC
Galls LLC
General Fire Apparatus Inc
Grainger Parts Operations
H D Fowler Company
Hach Company
Home Depot Credit Services
Home Depot Pro (Supplyworks)
Industrial Software Solutions
Insight Public Sector Inc.
Jordan Gilmore Inc.
JTI Colfax LLC
Katherine Kenison, PS
Kelley Create
Kottkamp & Yedinak, P.L.L.C.
Lad Irrigation Company Inc
Life -Assist, Inc.
Lowes
Moon Security Services Inc
Moses Lake BMX Association
Moses Lake Steel Supply
Nexus Planning Services LLC
North 40 Outfitters
North Central Laboratories
Owen Equipment Company
Paramount Supply Company
Primary Arms, LLC
Protect Youth Sports
Pumptech, LLC
Pyramide USA Inc
Qcl Inc
Rdo Equipment Co.
Rells Fire Equipment Inc
Rescue Products International Inc
Scale-Tec Ltd.
SealMaster Washington
Sherwin-Williams
Shirtbuilders Inc
State Auditors Office
SWARCO McCain Inc.
T-Mobile Usa, Inc
Thomas R Craghead
TK Elevator Corporation
Uline
Weaver Exterminating Srvc Inc
Weinstein Beverage Company
Western States Fire, Inc.

Check Amount Check Date Invoice Description
1,401.25 05/26/2026 Stormwater Comp Plan & Rate Study
945.56 05/26/2026 Marking Paint
206.80 05/26/2026 Misc. Parts
3,686.84 05/26/2026 Jumpsuits
250.00 05/26/2026 Venue Magazine Ad
376.02 05/26/2026 Uniform
1,237.87 05/26/2026 DEF Tank/Valve
340.60 05/26/2026 Air Filters
4,078.99 05/26/2026 Parts/Supplies
1,674.16 05/26/2026 BSPDR6000 Service Agreement
721.19 05/26/2026 April Parts/Supplies Statement
3,650.69 05/26/2026 Custodial Supplies
1,844.50 05/26/2026 SCADA Renewal
231,931.52 05/26/2026 Microsoft Renew
6,562.50 05/26/2026 HR Software Renewal
46.63 05/26/2026 Pool Supplies
30,268.00 05/26/2026 City Atty Services- April 26
224.44 05/26/2026 Equipment Contract Fees
2,650.00 05/26/2026 Drug Seizure Hearing
804.89 05/26/2026 Irrigation Supplies
1,070.34 05/26/2026 Medical Supplies
2,090.55 05/26/2026 Parts/Supplies Statement April 2026
525.98 05/26/2026 LRC Security
17,838.22 05/26/2026 LTAC Reimbursement - 2026
6.28 05/26/2026 Rivets/Flat Heads
26,974.50 05/26/2026 April Planning Services
1,363.68 05/26/2026 Abrasive Wheel
2,816.88 05/26/2026 Lab Supplies
1,458.82 05/26/2026 Equipment Parts
22.75 05/26/2026 SNS Supplies
35,803.67 05/26/2026 Detective Rifles project
274.85 05/26/2026 Background Checks
81.88 05/26/2026 Grommets
30,250.00 05/26/2026 SNS Climbing Wall
358.00 05/26/2026 Drug Testing
269.59 05/26/2026 Equipment Parts
693.30 05/26/2026 Fire Alarm System Monitoring
963.25 05/26/2026 Tech Rescue Tether Reel
5,025.37 05/26/2026 Calibrator/Scale Indicator
7,219.97 05/26/2026 Streets Supplies
294.02 05/26/2026 Paint Supplies
3,017.42 05/26/2026 Rec Program T Shirts
4,860.90 05/26/2026 Audit Pro Services
12,326.61 05/26/2026 Parts
50.00 05/26/2026 Investigations
3,136.60 05/26/2026 Dental Claim May 2026
172.38 05/26/2026 LRC Elevator Service/Repair
1,861.20 05/26/2026 Supplies
141.05 05/26/2026 Bi-Monthly Rodent Control
1,507.43 05/26/2026 Water Services
733.46 05/26/2026 Extinguisher Testing

COML Council Packet 6-9-26, Page 30 of 114

Page 31 of 114

Check
174606
174607
174608
174609
174610
174611
174612
174613
174614
174615
174616
174617
174618
174619
174620
174621
174622
174623
174624
174625
174626
174627
174628
174629
174630
174631
174632
174633
174634
174635
174636

Name
Zebec of North America, Inc
Department Of Health
Janelle Sword
Luther Stowers
4Th & Long LLC
Arthur Arndt
Deborah or Jeffry Johnson
Henry Abarca
Jeffery or Charlene Sursely
Jeffrey or Brandy McBride
Jimmie D Anderson
Jordan or Allison Baker
Keith or Melinda Nielsen
Alliance Guardianship Services
Anita White
Blue Cross Blue Shiels of Illinois
Deleem Green
Dustin Roth
Eduardo Rodriguez
Elmer Sampley
Isaac Taylor
Jaime Garza
James Workman
Jenni Shelton
Jenni Shelton
Kimberly Martinez
Lakeside Disposal, Inc
Mason Persons
Mutual of Omaha
Premera Blue Cross
Washington State Treasurer

Check Amount Check Date Invoice Description
3,831.05 05/26/2026 Parts/Supplies
602.00 05/27/2026 SNS Climbing Wall Construction Permit
823.61 05/29/2026 LEOFF Retiree Pension Payment
524.86 05/29/2026 LEOFF Retiree Pension Payment
20.64 05/29/2026 Refund Utility Overpayment
234.95 05/29/2026 Refund Utility Overpayment
27.24 05/29/2026 Refund Utility Overpayment
340.34 05/29/2026 Refund Utility Overpayment
176.88 05/29/2026 Refund Utility Overpayment
169.93 05/29/2026 Refund Utility Overpayment
294.29 05/29/2026 Refund Utility Overpayment
147.65 05/29/2026 Refund Utility Overpayment
506.14 05/29/2026 Refund Utility Overpayment
1,184.94 06/02/2026 Ambulance Account Refund
3,000.00 06/02/2026 Performance Payment
90.64 06/02/2026 Ambulance Account Refund
310.00 06/02/2026 Ambulance Account Refund
46.81 06/02/2026 Purchase w/ Wrong Card
1,600.00 06/02/2026 Performance Payment
39.80 06/02/2026 Ambulance Account Refund
60.76 06/02/2026 Purchase Reimbursement
95.00 06/02/2026 Ambulance Account Refund
165.25 06/02/2026 CDL Endorsement Reimbursement
21.84 06/02/2026 Purchase Reimbursement
16.81 06/02/2026 Purchase Reimbursement
3,137.50 06/02/2026 Permit Application Withdrawn
328,303.35 06/02/2026 Haul Contract Payment April 2026
103.54 06/02/2026 Shoes Reimbursement
66.56 06/02/2026 Ambulance Account Refund
300.00 06/02/2026 Ambulance Account Refund
62.87 06/02/2026 State Remittance JIS April '26

946,185.80

COML Council Packet 6-9-26, Page 31 of 114

Page 32 of 114

City of Moses Lake
Payroll Expenses with Summary Description
For June 9th, 2026 Council Meeting
Pay Cycle
2611
2611
2611
2611
2611
2611
May
May
2611
2611
2611
May
2611

Name
Dynamic Collectors
IAFF Disability
IAFF MERP
NYS Child Support Processing Center
Office of Financial Recovery
Tursteed Plans Service Corp
AFSCME
Aflac
Department of Social & Health Services
Department of Retirement Systems
FICA
Mission Square
Mission Square

Payment Amount
Payment Date
$
161.78
06/02/2026
$
2,259.14
06/02/2026
$
4,100.00
06/02/2026
$
184.61
06/02/2026
$
265.00
06/02/2026
$
2,925.00
06/02/2026
$
3,244.75
06/02/2026
$
1,702.75
05/26/2026
$
1,749.50
05/26/2026
$
123,165.02
05/27/2026
$
220,757.43
05/26/2026
$
12,352.99
05/22/2026
$
43,186.97
05/27/2026
$
416,054.94

Payment Description
Garnishment
Fire Disability
Fire Medical Reimbursement Program
Child Support
Garnishment
PD Dues
Union Dues
Supplemental Insurance
Child Support
Employee Retirement
Payroll Taxes
Retirement Contribution
Employee Def. Comp

COML Council Packet 6-9-26, Page 32 of 114

Page 33 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Western Avenue Vacate Ordinance 3097

6/9/2026

67912

Department

Proceeding Type

Administration

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Katherine Kenison, City Attorney

Information Only
Receive and File

Packet Attachments (if any)
06-03 Western Ave Vacate with exhibits.pdf

Discuss
1.32MB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Motion to adopt Ordinance 3097 to vacate Western Avenue subject to conditions with direction on whether to require additional conditions or a concurrent development agreement for the
alternate access, and authorize the City Manager to approve and execute the Easement Agreement.

Summary/Background

Petitioner has requested that the City vacate Western Avenue, a public street. Staff has recommended and requested that certain conditions be met
in consideration for vacating the right of way to serve the public interest and welfare. Petitioner has agreed to those conditions which are reflected in
the Ordinance.
Council requested and Petitioner has represented that he will provide an alternate public access to Broadway through his adjacent parcel when that
parcel is developed; accordingly, a development agreement was required unless city code mandated that such access be provided upon development
of the adjacent parcel. City code requires connectivity between Broadway Avenue and Ivy Street through the adjacent parcel IF petitioner completes
a major plat subdivision. If petitioner develops that parcel as a cluster development, apartments, a commercial site, tiny home village, or mobile
home park the code does not require such connectivity and there would not be an alternate access provided.
Pros/Cons to City in Vacating the Public Road:
Cons:
Reduced accessibility for the adjoining neighborhood. This is a direct route from Broadway Avenue to the Ivy Street neighborhood and impacted residents have
previously noted their objections.
Reduced secondary access for emergency services (police, fire, and ambulance).
Forfeiture of benefit of the recorded covenants (approximately $1.5 million) which require the street improvements to be constructed at the property owners’ expense
and can be called by the City at any time.
Removing public roads can lead to increased traffic congestion on alternative routes, longer travel times, and decreased connectivity, and can lessen disaster
preparedness by removing essential evacuation routes.
The public street system belongs to the public and the City holds the property in trust for the public benefit; once vacated, the public no longer has an interest in the
property and the City cannot later that access and may not be able to provide a similar public access. Although the petitioner has indicated a willingness to provide
alternate public access through his adjacent property, this is speculative only and may not occur even if the adjacent property is developed (absent a contractual
guarantee such as a development agreement).
Vacating the public road requires that the City retain easements for underlying utilities; in this case, the City is reserving an easement for the water main which will
require that the City pay to restore any improvements (e.g., pavement, landscaping) that petitioner installs above the utilities when the City is required to replace or
repair the water main.
Because no easement for other utilities is reserved, the City may not route future utilities through Western Avenue.
Because the ordinance does not require petitioner to provide an alternate right of way as a condition of the vacation, the City has no guarantee that the water utility can
be relocated into the new ROW on the adjacent parcel in the future. In that event, the City will have to maintain this easement in perpetuity.

COML Council Packet 6-9-26, Page 33 of 114

Page 34 of 114

The Moses Lake School District previously stated its intent to resume use of Western Avenue for its bus routes, which will not be permitted once the public road is
vacated.
Pros:
City no longer bears expense of maintaining a gravel road (although this expense would be eliminated by calling the covenants and proceeding with the design and
construction previously budgeted by Council).
The private road would be taxable on the City’s property tax rolls.
The City will receive the petitioner’s appraised value for the vacated property.
Fiscal Consideration

The City will no longer bear the expenseof maintaining a gravel road.

Reviewed and Approved by:
City Manager - Debbie Burke on
Community Development - Debbie Burke on
Public Works - Debbie Burke on 6/1/2026

COML Council Packet 6-9-26, Page 34 of 114

Page 35 of 114

ORDINANCE 3097
AN ORDINANCE VACATING A PORTION OF WESTERN AVENUE LYING
SOUTHEASTERLY OF A LINE RUNNING PARALLEL AND 50 FEET
SOUTHEASTERLY FROM THE EASTERLY MOST RIGHT OF WAY
BOUNDARY LINE OF BROADWAY AVENUE, AS DEPICTED ON THE COOPER
HOMES SHORT PLAT, FOUND IN BOOK 6 OF SHORT PLATS, PAGES 80-81,
RECORDED UNDER GRANT COUNTY AUDITOR’S FILE NO. 960529005, IN
THE CITY OF MOSES LAKE, WASHINGTON.
Recitals:
1. The City of Moses Lake has received a petition requesting the vacation of right-of-way
known as Western Avenue from petitioner, Howard Homesley, on behalf of Homesley
Properties, LLC who has standing to seek a street vacation in accordance with the
provisions of MLMC Chapter 12.44 and RCW 35.79.
2. The City Council adopted Resolution 4010 initiating the process for vacating the abovedescribed right of way and setting a public hearing to consider the petition, on June 24,
2025, at 6:30 pm, in the Council Chambers.
3. Notice of hearing on the petition for vacation was posted in accordance with the
notification requirements set forth in RCW 35.79.020.
4. A public hearing was held pursuant to legal notice by the Moses Lake City Council on
June 24, 2025, and continued to July 8, 2025, concerning matters of the vacation.
5. Following a hearing, the City Council finds and determines the following: 1) It is in the
public interest to vacate the street or right-of-way; 2) The street or right-of-way is no
longer required for public use or access; and 3) An alternative public way or private
access would be more useful to the public and adjacent landowners.
6. The Moses Lake City Council finds it is in the public interest to approve the petition to
vacate on the conditions set forth below.
NOW, THEREFORE, the City Council of the City of Moses Lake do ordain as follows:
Section 1. Findings. The City Council makes the following findings of fact:
(1) the City Department of Public Works has reviewed the right-of-way to be vacated and
determined that the property adjacent to the vacated property is otherwise served by the
public or private access;
(2) a public hearing on the proposed vacation has been held in accordance with State Law
and with the record of such hearing and proceedings lodged with the City Clerk;

COML Council Packet 6-9-26, Page 35 of 114

Page 36 of 114

(3) a written protest has not been filed with the City Clerk by at least fifty percent of the
abutting property owners; and
(4) vacation of the street and right-of-way serves the public interest.
Section 2. Street and Right-of-Way Vacation Conditions. The real property described in Exhibit
“A” is hereby vacated subject to the following conditions specified in Sections A through H
below, all of which must be satisfied prior to the transfer on the street to be vacated.
A. The petitioner shall call in locates and execute any additional required easements for
utilities located in Western Avenue concurrent with the boundary line adjustment and
vacation ordinance filing.
B. The City has declared the existing sewer main line located within Exhibit A surplus to its
utility needs and shall transfer ownership, maintenance, and operation of said sewer main
to petitioner. Petitioner agrees to accept said sewer main and all appurtenances AS IS and
without any warranties of any kind pursuant to a bill of sale, attached hereto as Exhibit B,
and incorporated herein by this reference. The City shall declare drywell D22-056 surplus
to its utility needs and shall transfer ownership, maintenance, and operation of said drywell
to petitioner.
C. The City shall reserve, and the petitioner shall grant, execute, and record, a municipal
easement for a water main and appurtenances, within the property described in Exhibit A
pursuant to the attached Exhibit C, which is incorporated herein by reference. The City’s
easement and operation of water utilities within Western Avenue shall be limited to the
water main line and shall include the service lines up to the downstream connection point
of the meter setter. All water service lines downstream of the meter setter shall be under
the ownership, maintenance, and operation of petitioner at petitioner’s sole cost and
expense and subject to all City requirements.
D. Petitioner and the City shall duly execute the Easement for Public Thoroughfare
attached hereto as Exhibit D and Petitioner shall cause the same to be recorded in the
Office of the Grant County Auditor at Petitioner’s expense.
E. The petitioner shall provide a legal recorded easement to Cascade Natural Gas for all
existing gas infrastructure located within the existing Western Avenue to be vacated.
F. The petitioner shall complete a boundary line adjustment/lot consolidation of parcels:
101548000, 101547000, 101545000, 101544000 AND 1015143000, so that the resulting
property abuts public right of way.
G. During the pendency of this street and right-of-way vacation and the performance of the
terms and conditions herein, the street and right-of-way described in Exhibit “A” shall
remain open to public use. Nothing herein shall be deemed a waiver or release of the other
conditions expressed herein or contained in the City’s Ordinances.

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Page 37 of 114

H. Fees and costs associated with the transfer of title to the vacated property shall be paid
by the Petitioner. The fees and costs include all real estate excise taxes and recording fees
associated with this ordinance, grants, conveyances, and transfers described herein.
Section 3. The vacation of the right-of-way herein provided for shall not be effective until the
petitioner pays the City of Moses Lake for the full appraised value of the area vacated, which
shall be $124,720.00 at $ 1.76 per square foot.
Section 4. In the event the petitioner/adjoining property owner does not complete the
conditions in Sections 2 and Section 3 within one (1) year from the date of adoption of this
ordinance is passed by the City Council, then this ordinance shall not become effective but
shall automatically expire and be terminated. The City Council reserves the right to extend the
termination date of this ordinance.
Section 5. Easement to CBRW Property. Petitioner shall grant to CBRW Holdings, Inc., or its
successor-in-interest in and to APN: 10-1550-000 (the “CBRW Property”) a perpetual and nonexclusive easement over, under and across the that portion of the real property described in
Exhibit “A” and lying adjacent to the CBRW Property for ingress to and egress from the
CBRW Property from W. Broadway Avenue and for utilities, stormwater management and road
maintenance in accordance with that certain Agreement to Convey Vacated Road dated January
21, 2025, between Petitioner and Columbia Basin Railroad Company, Inc. (“CBRR”), CBRR’s
interest therein having been assigned to CBRW Holdings, Inc., pursuant to that certain
Assignment of Agreement to Convey Vacated Road dated August 13, 2025. Upon recording
this ordinance, Petitioner shall deliver the fully executed easement agreement to the City for
recording.
Section 6.Transfer of Right-of-way. Following satisfaction of the above conditions, the City
Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and
the City Manager is authorized to execute all necessary documents, including a Quit Claim
Deed, in order to complete the transfer of the property identified herein.
Section 7. Effective Date. This ordinance shall be in full force and effect thirty (30) days after
passage, approval, and publication.
Section 8. Retained Jurisdiction. As a result of the continuing obligation, terms and conditions
herein, the City Council reserves the right to repeal this Ordinance upon a showing of good
cause necessary to protect the public health, safety, and welfare to include, but not limited to, a
failure of the petitioner, his successors and assigns to perform the terms and conditions herein.
Section 9. Severability. If any section of this ordinance shall be deemed to be invalid, but
rather, it should be deemed to have been enacted independently and without regard to the
affected section.

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Page 38 of 114

ADOPTED by the City Council of the City of Moses Lake, Washington and signed by its
Mayor on June 9, 2026.
________________________________________
Dustin Swartz, Mayor
ATTEST:

APPROVED AS TO FORM:

________________________________

__________________________________

Debbie Burke, City Clerk

Katherine L. Kenison, City Attorney

Swartz

Myers

Fancher

Skaug

Lombardi Graves

Davis

Vote:

Date Published:

June 15, 2026

Date Effective:

June 20, 2026

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Page 39 of 114

EXHIBIT A- LEGAL DESCRIPTION

The following described public right-of-way shall be vacated:
That portion of the city right-of-way dedicated as Western Avenue, except the westernmost
fifty feet abutting SR-171 right-of-way, (Broadway Avenue), adjacent to County Assessor’s
parcel numbers 101550000, 101548000, 101547000, 101545000, 101544000, 101543000,
110189000 and 314673000.

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Page 40 of 114

EXHIBIT B – BILL OF SALE

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Page 41 of 114

BILL OF SALE FOR SURPLUS PROPERTY
AND RELEASE
The City of Moses Lake City Council has declared the following described property as
surplus to the City’s needs and has authorized its disposal:
Drywell number D22 056 located within Western Avenue, including associated
single type 1 catch basin and 15 lineal feet of 10” gravity sewer main.
The undersigned Purchaser has inspected the above-described property and desires to
acquire said property in conjunction with the City’s vacation of Western Avenue pursuant to
Ordinance No. _____.
No oral statement of any City employee is to be deemed a modification of the terms of
this release. Purchaser accepts the items purchased “As Is”, “Where Is”, and “Without
Warranty.” Specifically, no warranties, express or implied or of fitness for particular purpose, are
made whatsoever. Purchaser releases the City from any claim for defective design, defective
maintenance, defective condition, defective modification or improper use, placement or
operation of the items purchased.
Purchaser acknowledges that the City is not responsible for the fitness, condition,
adequacy or performance of the items and agrees on behalf of Purchaser and on behalf of
Purchaser’s heirs, successors and assigns to:
a) accept any and all risk of loss, damage and injury associated with the
ownership, operation, maintenance and use of the items;
b) waive any and all right to assert any and all present and future claims against
City, whether known or unknown, for any harm, loss or damage, including
without limitation personal injury, death, property damage, and loss of use by
reason of, arising out of, or related to the ownership, use, placement, maintenance
and operation of the items.
Purchaser shall defend, indemnify and hold City, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or in connection with Purchaser’s ownership, use, operation, and/or
maintenance of the items purchased.
Date:_______________________

__________________________________________
Purchaser

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Page 42 of 114

EXHIBIT C – MUNICIPAL EASEMENT

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RECORD AND RETURN TO
Legal Department
City of Moses Lake
P.O. Box 1579
Moses Lake, WA 98837
MUNICIPAL EASEMENT
PARCEL(S): 10-01550-000, 10-1548-000, 10-1547-000, 10-1545-000, 10-1544-000, 10-1543-000
ABBREVIATED LEGAL DESCRIPTION: Portions of Lots 11 through 20, Milwaukee Industrial Plat No. 1 and
Vacated Right-of-Way
For and in consideration of the benefits derived and to be derived by Grantor herein, and other good
and valuable consideration, receipt whereof is hereby acknowledged, Grantor, Homesley Properties,
LLC, a Washington limited liability company (hereinafter “Grantor”) hereby grants, conveys and warrants
to Grantee, the CITY OF MOSES LAKE (hereinafter “Grantee”) in Grant County, Washington, a
Washington municipal corporation, its successors and assigns, a perpetual, permanent, nonexclusive
easement described in Exhibit “B”, on, under, over, through and across the properties described in
Exhibit “A” by this reference incorporated herein, for municipal water utility purposes.
SUBJECT TO THE FOLLOWING:
1. Grantee shall have the right at all times to enter the premises described for municipal water
utility purposes.
2. Said grant of easement is for a public use and shall include all rights reasonably necessary or
incident for Grantee’s municipal water utility purposes, including the rights of ingress and
egress.
3. Grantor shall not use or make use of the property described herein so as to interfere with,
impede, restrict, or otherwise conflict with Grantee’s use of this easement. Grantor may grant
easements to others in the area of the easement so long as such easements are not in conflict
with nor interfere with this easement granted to the City of Moses Lake. Any additional
easements granted shall reference this easement and Grantor shall be responsible to the City of
Moses Lake for any damage to its property or interference with the easement granted herein.
4. This grant of easement is a covenant running with the land and shall be binding upon the heirs,
personal representatives, successors and assigns of both parties.
IN WITNESS WHEREOF this easement is executed as of this ______day of _________, 2026.
By__________________________________
Howard Homesley
By__________________________________
Spouse (if applicable)

COML Council Packet 6-9-26, Page 43 of 114

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Washington State
Grant County
I certify that I know or have satisfactory evidence that Howard Homesley signed this instrument, on oath
stated that he is authorized to execute the instrument and acknowledged it to be the free and voluntary
act for the purposes mentioned in the instrument.
Dated_______________________________________
____________________________________________
(Print Name)
________________________________, Public Notary
(Signed)
My appointment expires________________________
Washington State
Grant County
I certify that I know or have satisfactory evidence that _________________signed this instrument, on
oath stated that he is authorized to execute the instrument and acknowledged it to be the free and
voluntary act for the purposes mentioned in the instrument.
Dated_______________________________________
____________________________________________
(Print Name)
________________________________, Public Notary
(Signed)
My appointment expires________________________

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Page 45 of 114

EXHIBIT A - PROPERTY LEGAL DECRIPTIONS
Assessor’s Parcel Numbers: 10-01550-000, 10-1548-000, 10-1547-000, 10-1545-000, 10-1544-000, 101543-000
Parcel 10-01550-000 (Currently CBRW Holdings Inc)
Lot 20 and the northwesterly 30 feet of lot 19, Milwaukee Industrial Plat No. 1, per the plat thereof,
recorded on Volume 4 of plats, Page 32, records of Grant County, Washington.
Together With
That portion of adjacent 60-foot wide vacated Western Avenue.
____________________________________________________________________________________
Parcel 10-1548-000 (Homesley Properties LLC)
The northwesterly 10 feet of Lot 15, Lot 16, Lot 17, Lot 18 and the Southeasterly 70 feet of Lot 19,
Milwaukee Industrial Plat No. 1, per the plat thereof, recorded on Volume 4 of plats, Page 32, records of
Grant County, Washington.
Together With
That portion of adjacent 60-foot wide vacated Western Avenue.
____________________________________________________________________________________
Parcel 10-1547-000 (Homesley Properties LLC)
Lot 14 except the Southeasterly 97.5 feet and the Southeasterly 90 feet of Lot 15, Milwaukee Industrial
Plat No. 1, according to the plat thereof, recorded on Volume 4 of plats, Page 32, records of Grant
County, Washington.
Together With
That portion of adjacent 60-foot wide vacated Western Avenue.
____________________________________________________________________________________
Parcel 10-1545-000 (Homesley Properties LLC)
Lot 13 and the Southeasterly 97.5 feet of Lot 14, Milwaukee Industrial Plat No. 1, according to the plat
thereof, recorded on Volume 4 of plats, Page 32, records of Grant County, Washington.
Together With
That portion of adjacent 60-foot wide vacated Western Avenue.

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Page 46 of 114

Parcel 10-1544-000 (Homesley Properties LLC)
Lot 12, Milwaukee Industrial Plat No. 1, according to the plat thereof, recorded on Volume 4 of plats,
Page 32, records of Grant County, Washington.
Together With
That portion of adjacent 60-foot wide vacated Western Avenue.
____________________________________________________________________________________
Parcel 10-1543-000 (Homesley Properties LLC)
Lot 11, Milwaukee Industrial Plat No. 1, according to the plat thereof, recorded on Volume 4 of plats,
Page 32, records of Grant County, Washington.
Together With
That portion of adjacent 60-foot wide vacated Western Avenue.

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Page 47 of 114

EXHIBIT B - EASEMENT LEGAL DESCRIPTIONS:

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EXHIBIT D – EASEMENT FOR PUBLIC THOROUGHFARE

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Page 53 of 114

Return to:
RIES LAW FIRM, P.S.
Post Office Box 2119
Moses Lake, Washington 98837

EASEMENT
FOR PUBLIC THOROUGHFARE

THIS AGREEMENT (the “Agreement”) is dated this ______ day of _____________,
2026, and is made by and between HOMESLEY PROPERTIES, LLC, a Washington limited
liability company (“Grantor”) and CITY OF MOSES LAKE, a Washington municipal corporation
(“Grantee”) [each a “Party” and both “Parties”].
R E C I T A L S:
1.

Grantee owns and controls a public right-of-way known as Western Avenue situated

in Moses Lake, Grant County, Washington, described as follows:
A 60.00-foot wide strip of land formerly used for city street right of way of Western
Avenue, as dedicated in the Milwaukee Industrial Plat No. 1, as found in Plat Book
4, page 32, Grant County Auditor’s File No. 189066.
(hereinafter referred to as “Western Avenue”); and
2.

Grantee intends to vacate the following described portion of Western Avenue:

That portion of Western Avenue lying southeasterly of a line running parallel and
50 feet southeasterly from the easterly most right of way boundary line of Broadway
Avenue, as depicted on the Cooper Homes Short Plat, found in book 6 of Short
Plats, Pages 80-81, recorded under Grant County Auditor’s File No. 960529005.
(hereinafter referred to as the “Easement Area”); and
3.
Upon vacation of that portion of Western Avenue described as the Easement
Area, Grantor shall acquire and own the Easement Area; and

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Page 54 of 114

4.
As a condition of vacation of that portion of Western Avenue identified as the
Easement Area, Grantee intends to reserve a public thoroughfare easement over and across the
Easement Area as described below in this Agreement; and
W I T N E S S E T H:

NOW THEREFORE, in consideration of the foregoing Recitals, which are incorporated
into this Agreement and other good and valuable consideration, the Parties agree as follows:
1.
Effective upon Grantee’s vacation of that portion of Western Avenue described as
the Easement Area, and on the terms and conditions set forth herein, Grantor does hereby grant to
Grantee, a public throughfare easement for public access to and through the Burdened Property
from Broadway Avenue to Ivy Street (the “Easement”). The Easement shall only be used by
Grantee and the public when there are special events in the area for which additional public access
is advisable, in Grantee’s discretion, such as scholastic athletic events or parades (“Special
Events”). In such events, Grantee shall provide forty-eight (48) hours advance notice to Grantor.
2.
Grantor shall be entitled to install a gate across the Burdened Property provided
such gate complies with all applicable fire and safety codes and regulations and further provided
such gate is opened for Special Events as described in Section 1, above.
3.
Notwithstanding anything to the contrary set forth herein, the Easement shall be
automatically extinguished if and when alternative public road access between Broadway Avenue
and Ivy Street is established over and across all or any portion of the following real property:
APN: 314673000
APN: 110189000
APN: 101548000
APN: 101547000
APN: 101545000
APN: 101544000
APN: 101543000
The Easement Area
Upon extinguishment of the Easement, Grantee shall cooperate and execute such instrument or
instruments as may be presented to Grantee by Grantor to reasonably memorialize the
extinguishment of the Easement.
4.
Except as otherwise expressly provided in this Section 4, Grantor may pave both
the Easement Area and that portion of Western Avenue retained by Grantee (that portion lying
within 50 feet of the easterly most right of way boundary line of Broadway Avenue)[the “City’s
Portion of Western”] without the necessity of meeting City of Moses Lake road standards
including, without limitation, requirements for sidewalks, curbs, gutters and road lighting;
2
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Page 55 of 114

provided that, if any portion of the aforementioned area is hereinafter incorporated into a public
road dedicated to the City of Moses Lake, such public road must then meet City of Moses Lake
standards. Notwithstanding anything to the contrary set forth herein, upon paving the City’s
Portion of Western, Grantor shall install paving and curbing thereon pursuant to City of Moses
Lake standards to enable conveyance of stormwater from the City’s Portion of Western to the
Broadway stormwater UIC. Prior to and as part of the paving and curbing of the City’s Portion
of Western, Grantee shall, at Grantee’s expense, grade the City’s Portion of Western to ensure
proper conveyance of stormwater from the City’s Portion of Western to the Broadway Avenue
stormwater UIC. Grantee’s obligation to provide grading will only be from back of curb to back
of curb. All grades and staking to be provided at Grantor’s expense by Grantor’s engineer of record after

approval by the Grantee’s City Engineer.

5.
Maintenance of the drywell, catch basin, and storm water piping on Western
Avenue shall be the responsibility of Grantor and Grantor’s successors-in-interest and shall no
longer be the responsibility of Grantee. Grantor shall register the drywell with the Washington
State Department of Ecology under Grantor’s name. The drywell number is D22-056 and Grantor
shall provide Grantee with a copy of the UIC registration submitted to Brad Mitchell and the City
once completed. A licensed engineer must complete the registration process.
Grantor and Grantor’s successors in and to the Easement Area, or any portion
6.
thereof, shall bear all responsibility, costs and expenses associated with construction,
improvement, maintenance and repair of the Burdened Easement Area.
7.

Notices.
7.1
Any notice, consent or other communication under this Agreement is
effective only if it is:
a.
in writing, signed by or on behalf of the person giving it, or, in the
case of electronic mail transmission bearing the name of the sender;
b.
addressed to the person to whom it is to be given and either:
(i)
with

delivered by courier or sent by pre-paid U.S. certified mail
return receipt to that Party's address (listed below); or

(ii)
sent by electronic mail to that Party's electronic mail
address (listed below) from a computer, cell phone or word
processing equipment which indicates the electronic mail
was sent with a read receipt request and there was no failure of
delivery.
7.2
A notice, consent or other communication that complies with the foregoing
is regarded as given and received:
a.

if it is delivered on the date sent; or
3
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Page 56 of 114

b.
mailing.

if it is sent by mail - two (2) business days following proper

7.3
A Party's mailing address and electronic mail address are those set out
below, or as either Party hereafter notifies the other Party:
To Grantee:

City of Moses Lake
___________________________
___________________________

To Grantor:

Homesley Properties, LLC
416 South Western Avenue Suite A
Moses Lake, Washington 98837

8.
This Agreement shall bind and inure to the benefit or detriment of the assigns and
successors in interest of Grantor and Grantee to the same extent that Grantor and Grantee are
bound.

IN WITNESS WHEREOF, the parties have signed and delivered this Agreement the day
and year first above written.
CITY OF MOSES LAKE

By:

HOMESLEY PROPERTIES, LLC

By:

Rob Karlinsey, City Manager
GRANTEE

Howard Homesley, Manager
GRANTOR

4
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Page 57 of 114

STATE OF WASHINGTON )
) ss.
County of Grant
)
This record was acknowledged before me on
Manager of City of Moses Lake, a municipal corporation.

by Rob Karlinsey as City

(Signature)
Notary Public in and for the State of Washington
Residing at
My appointment expires:

STATE OF WASHINGTON )
) ss.
County of Grant
)
This record was acknowledged before me on
by Howard Homesley as
Manager of Homesley Properties, LLC, a Washington state limited liability company.

(Signature)
Notary Public in and for the State of Washington
Residing at
My appointment expires:

COML Council Packet 6-9-26, Page 57 of 114

Page 58 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Relinquish Petty Cash Accounts Resolution 4040

6/9/2026

66431

Department

Proceeding Type

Finance

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Madeline Prentice, Finance Director

Information Only
Receive and File

Packet Attachments (if any)
RESOLUTION Relinquishing Petty Cash Drawers Fire, Engineering, Fi
nance,Com Dev, Pub Works.docx

Discuss
18.17KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Approve Resolution 4040 to Relinquish Petty Cash Drawers in the following departments: Community Development, Engineering, Finance, Public Works, and Fire

Summary/Background
Community Development, Engineering, Finance, Public Works, and Fire have all agreed to relinquish their petty cash drawers and move to a cashless operation.
Finance has reviewed current practices and determined that maintaining the drawers is no longer necessary.
Finance finds that relinquishing these drawers is in the best interest of the City and supports sound financial management practices.

Fiscal Consideration
Petty Cash drawers in the amount of $1,375.00 will be deposited back into the City's Main Checking Bank Account.

Reviewed and Approved by:
City Manager - Rob Karlinsey on
Finance - Madeline Prentice on 5/21/2026

COML Council Packet 6-9-26, Page 58 of 114

Page 59 of 114

RESOLUTION 4040
A RESOLUTION OF THE CITY OF MOSES
LAKE
WASHINGTON,
RELINQUISHING
PETTY CASH DRAWERS OF COMMUNITY
DEVELOPMENT,
ENGINEERING,
FIRE,
FINANCE,
AND
PUBLIC
WORKS
DEPARTMENTS
Recitals:
1. The following departments: Community Development, Engineering, Fire, Finance, and
Public Works, have all voluntarily relinquished their petty cash drawers and moved to a
cashless operation. Finance Department has reviewed current petty cash practices and
determined that maintaining petty cash drawers in these departments is no longer
necessary or efficient.
2. The City of Moses Lake has historically maintained petty cash drawers within various
departments for minor operational expenditures. Advances in purchasing methods,
reimbursement processes, and financial controls have reduced the operational need for
departmental petty cash drawers
3. City finds that relinquishing these petty cash drawers is in the best interest of the City and
supports sound financial management practices.
Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOSES
LAKE:
Section 1. The following amounts will be relinquished and deposited back into the City’s
Main Bank Account:
•

Community Development – Petty Cash Amount: $100

•

Engineering – Petty Cash Amount: $100

•

Fire – Petty Cash Amount: $100

•

Finance – Petty Cash Amount: $1,000

•

Public Works – Petty Cash Amount: $75

Section 2. Finance staff are authorized to complete all necessary accounting entries and
administrative actions associated with the closure and reconciliation of these petty cash drawers.
Section 3. This Resolution shall take effect immediately upon passage.

COML Council Packet 6-9-26, Page 59 of 114

Page 60 of 114

ADOPTED by the City Council on June 9, 2026.

________________________________________
Dustin Swartz, Mayor
ATTEST:

____________________________________
Debbie Burke, City Clerk

COML Council Packet 6-9-26, Page 60 of 114

Page 61 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Authorized Checking Account Signers Resolution 4041

6/9/2026

67903

Department

Proceeding Type

Finance

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Madeline Prentice, Finance Director

Information Only
Receive and File

Packet Attachments (if any)
4041 Checking Account Signatory.docx

Discuss
16.27KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Staff recommends City Council motion to adopt the resolution listing employees authorized to sign checks on behalf of the City of Moses Lake as presented.

Summary/Background
Due to recent staffing changes, the City Council must update the list of employees authorized to sign checks on behalf of the City. Authorized signers for all deposit accounts include the
City Manager, Finance Director, Accountant I, and Payroll Specialist. In addition, the Police Administrative Assistant will be added as an authorized signer for the Police Imprest Account.
The Police Imprest Account was established per resolution 3905 in July 2022 and amended by resolution 3929 in January 2023 and is a separate bank account that does not affect the
City's main checking account. The account is used by the Police Department to deposit donations and make disbursements of those donations whether for a specific purpose, i.e. Shop
with a Cop, K-9, etc. or general donations/sales of merchandise for police/public safety support. The account is reconciled by the Police Administrative Assistant on a monthly basis and
the reconciliation provided to Finance with supporting documentation for the expenditures.

Fiscal Consideration
Appropriate employees will be authorized to conduct banking business for the City.

Reviewed and Approved by:
City Manager - Rob Karlinsey on
Finance - Madeline Prentice on 6/1/2026

COML Council Packet 6-9-26, Page 61 of 114

Page 62 of 114

RESOLUTION 4041
A RESOLUTION OF THE CITY OF MOSES
LAKE
WASHINGTON, NAMING
THOSE
EMPLOYEES
AUTHORIZED
TO
SIGN
CHECKS ON BEHALF OF THE CITY
Recitals:
1. For the continued efficient administration of the finances of the City of Moses Lake, it is
necessary to designate individuals who are authorized to sign checks on behalf of the City
of Moses Lake.
Resolved:
1. Funds on deposit with the Moses Lake Branch of Columbia Bank may be withdrawn on
checks given or signed on behalf of the City of Moses Lake by any one of the following
individuals:
Robert Karlinsey, City Manager (All Accounts)
Madeline Prentice, Finance Director (All Accounts)
Kailee Gariano, Accountant I (All Accounts)
Jennifer Diemert, Payroll Accounting Specialist (All Accounts)
Olivia Martinez, Police Administrative Assistant (Police Imprest Account)
2. Said authority shall continue in force until notice in writing of its revocation shall have
been given to and received by said bank.
ADOPTED by the City Council on June 9, 2026.

________________________________________
Dustin Swartz, Mayor
ATTEST:

____________________________________
Debbie Burke, City Clerk

COML Council Packet 6-9-26, Page 62 of 114

Page 63 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Facility Conditions Assessment Agreement

6/9/2026

66379

Department

Proceeding Type

Public Works

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Brian Baltzell, Public Works Director

Information Only
Receive and File

Packet Attachments (if any)

Discuss

City of Moses Lake Facilities Condition Assessment .pdf

314.11KB

260518 City of Moses Lake FCA - Proposal.pdf

169.29KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Staff recommends City Council accept the fee proposal submitted by Sazan Group to perform the Facility Conditions Assessment.

Summary/Background
The Facilities Management Division and the Parks Department are looking to have a Facility Conditions Assessment (FCA) performed to assist the City with the Financial Sustainability
Plan. The FCA will help us develop capital improvement plans and establish sustainable reinvestment rates to address long-term facility entropy.
Staff submitted a Request for Qualifications through the MRSC Small Works Roster and received eight proposals. After careful deliberation and interviews staff selected the Sazan
Group as the consultant to perform the FCA.
After some negotiation staff received an acceptable fee proposal of $215,431. Staff recommends that City Council approve the fee proposal submitted by the Sazan Group for the FCA.

Fiscal Consideration
After negotiation the fee proposal is $215,431. This is $15,431 more than the $200,000 budgeted for this project. Savings in other areas (e.g. savings from vacant positions) will be
utilized to make up the difference.

Reviewed and Approved by:
City Manager - Rob Karlinsey on 5/21/2026
City Attorney - Katherine Kenison on 5/20/2026

COML Council Packet 6-9-26, Page 63 of 114

Page 64 of 114

Request for Proposals
Facility Condition Assessment and
Capital Planning Services PW 2026-037
City of Moses Lake, Washington
Date Issued: February 24, 2026
Proposals Due Date: March 27th, 2026, at 2:00 pm

1. Introduction and Purpose
The City of Moses Lake is soliciting Proposals from qualified firms to provide
comprehensive Facility Conditions Assessment (FCA) and Capital Planning Services for a
portfolio of municipal facilities. This RFP seeks a highly qualified consultant team to
perform detailed facility evaluations, develop defensible capital improvement plans, and
establish sustainable reinvestment strategies that address long-term asset deterioration
(facility entropy).
This is a qualifications-based selection with a cost proposal component. The City of Moses
Lake intends to select a firm whose proposal is determined to be most advantageous,
considering qualifications and technical approach.

2. Background
The City of Moses Lake is seeking a comprehensive Facility Condition Assessment to
support both short- and long-term capital planning efforts. The scope of this project includes
the evaluation of numerous facilities that were constructed between the mid-1960s through
2021 and represent a range of building types and uses.
The facility portfolio will include, but is not limited to:
•
•

Outdoor water park (water slides, lazy river, associated mechanical equipment, etc.)
Locker rooms and concession stand

COML Council Packet 6-9-26, Page 64 of 114

Page 65 of 114

•
•
•
•
•
•
•
•
•
•

Police station
Fire stations, apparatus bays, and training facility
Public library
Public works facilities
Municipal well houses and equipment
Picnic shelters
Outdoor ice area
Public parks, recreations facilities, and sports fields
Museum
General administrative facilities, including the buildings on the Civic Center
campus

See Appendix A for a complete list of facilities.

3. Scope of Services
The scope of services shall address all facility types included in the portfolio and the selected
Consultant shall provide all labor, materials, supervisions, and services necessary to complete
the work described below. Facilities may be grouped or phased at the Owner’s discretion.
Respondents may propose refinements or enhancements based on their expertise.
3.1 Facility Conditions Assessment (General)
•

Review available record drawings, specifications, and maintenance records

•

Conduct on-site visual inspections of architectural, structural, civil, mechanical,
electrical, plumbing, and life-safety systems

•

Assess remaining useful life (RUL) of systems and components

•

Identify code compliance, regulatory, safety, and accessibility issues

•

Document observed deficiencies with photographs and narratives

•

Rate facility and system conditions using a standardized condition index or scoring
methodology

3.2 Aquatic Facilities Assessment
•

Evaluation of pool shells, decks, tiles, and finishes

COML Council Packet 6-9-26, Page 65 of 114

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•

Water slides and support structures

•

Assessment of pool mechanical systems, including:
o

Filtration and circulation systems

Disinfection and chemical feed systems

Heating and dehumidification systems

•

Review of safety systems, controls, and operational practices

•

Assessment of compliance with applicable health department, building code, and ADA
requirements

•

Identification of operational risks and recommendations for improvements

3.3 Police and Fire Facilities Assessment
•

Evaluation of architectural, structural, civil, mechanical, electrical, plumbing, and lifesafety systems

•

Assessment of mission-critical and 24/7 operational requirements

•

Review of apparatus bays, vehicle exhaust systems, and structural clearances

•

Evaluation of emergency power, communications, and backup systems

•

Assessment of security, access control, and secure areas

•

Review of living quarters, dormitories, training, and support spaces

•

Identification of resiliency, redundancy, and continuity-of-operations concerns

3.4 Public Parks and Sports Fields Assessment
•

Evaluation of site civil conditions, grading, drainage, and accessibility

•

Assessment of athletic fields, including subgrade, surfacing, and irrigation systems

•

Review of courts, tracks, playgrounds, and recreational amenities

•

Evaluation of park structures, shelters, restrooms, concessions, and maintenance
buildings

•

Assessment of sports field lighting, electrical systems, and controls

•

Review of fencing, site furnishings, and safety features

COML Council Packet 6-9-26, Page 66 of 114

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•

Evaluation of outdoor ice arena and mechanical equipment

•

Identification of ADA compliance, user safety, and maintenance issues

•

Evaluation of resiliency, durability, and lifecycle considerations for outdoor assets

3.5 Capital Planning and Reporting
•

Development of order-of-magnitude cost estimates for recommended repairs,
replacements, and upgrades

•

Prioritization of needs based on risk, condition, regulatory drivers, and operational impact

•

Development of short-, mid-, and long-term capital improvement plans (e.g., 1–5, 6–10,
11–20 years)

•

Establishment of recommended annual capital reinvestment targets to address facility
entropy

•

Identification of asset renewal rates and projected deferred maintenance growth if
reinvestment targets are not met

•

Modeling of funding scenarios that demonstrate the financial impact of underfunding
versus sustainable reinvestment strategies

•

Identification of sustainable funding strategies to maintain steady-state assets

•

Preparation of executive-level reporting materials suitable for governing boards

3.6 Integration of Wastewater Assessment
The Consultant shall review and incorporate findings from the Wastewater Facilities
Assessment and related technical studies provided by the Owner into the FCA.

4. Deliverables
Deliverables may include, but are not limited to:
•

Facility-by-facility conditions assessment reports

•

System-level condition ratings and narratives

•

Replacement value summary and Facility Condition Index (FCI)

•

Capital improvement and renewal schedules (1-5, 6-10, 11-20 years)

•

Reinvestment rate recommendations to keep pace with entropy

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•

Deferred maintenance projections

•

Executive summary suitable for leadership or governing boards

5. Project Schedule
Proposers shall provide a detailed schedule including:
• Project kickoff
• Site assessments
• Draft report delivery
• Final report delivery
• Presentation
The anticipated project duration is five (5) months from Notice to Proceed.

6. Proposal Requirements
Proposals shall include the following sections:
• Cover Letter
o Firm name and primary contact
o Statement of understanding and commitment
• Firm Qualifications and Experience
o Relevant FCA experience across included facility types
o Experience with capital planning and financial modeling
o Reference for similar projects
• Project Team
o Key personnel and roles
o Resumes and relevant project experience
• Technical Approach
o Proposed methodology and tools
o Data management and reporting approach
o Quality control procedures
• Project Schedule
o Detailed timeline and milestones

7. Evaluation Criteria

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Page 69 of 114

RFP’s will be evaluated based on the following criteria:
•
•
•
•
•
•

Relevant experience and qualifications
Qualifications of proposed team
Technical approach and methodology
Understanding of capital sustainability and facility entropy modeling
References and past performance
Project schedule and capacity

The City of Moses Lake may conduct interviews prior to final selection.

8. Submission Instructions
The RFP shall be submitted as a PDF document and sent by email no later than 2:00 pm on
March 27th, 2026.
PDF document sent to:

Josh McPherson, Facilities Manager
[email protected]

Questions regarding the RFP should be sent by email and directed to:
Josh McPherson
Facilities Manger
[email protected]
Questions must be submitted by email no later than March 18th, 2026. Answer to questions
will be posted on the City’s RFP web page by 5:00pm on March 20th, 2026. The City’s RFP
web page can be found here: Request for Proposals | Moses Lake, WA - Official Website
Late proposals may not be considered.

9. General Conditions
The City of Moses Lake reserves the right to:
•
•
•

Reject any or all submissions
Request additional information
Conduct interviews or request presentations

10.Contact Information

COML Council Packet 6-9-26, Page 69 of 114

Page 70 of 114

Josh McPherson
Facilities Manager
[email protected]

COML Council Packet 6-9-26, Page 70 of 114

Page 71 of 114

Appendix A
Facilities Information

Below is a list of facilities included in the project.
Facility Name

Year Built/

Square Footage

Renovated
Civic Center (Functions as a City Hall and a
museum and art gallery)
Civic Center Annex (Office space, two story)
Police Department
Public Library
Civic Center Park restrooms (Concrete restroom
building)
Civic Center Park office building
Public Works Complex
Operations Building #1 (Office and garage
space)(Fleet shop is heated and cooled)
Operations Building #2 (Office and garage space)
Operations Building #3 (Office and garage space)
Combined Storage/Equipment Storage (1/5 of space
is conditioned the rest is open air)
Public Works Complex Outbuildings (Small metal
storage buildings)
Police evidence/Parks storage (Pole Barn) (Nonconditioned)
Salt Canopy (Wood framing)
Parks equipment canopy (Steel framing)
Fire Station 1
Fire Station 1 Training Tower
Fire Station 2
Sand Dunes Wastewater Treatment Complex
Lab Building (Original facility was added onto)
UV/Control Building (Metal structure with UV
treatment and controls for wastewater)
(Wastewater systems not included in FCA)
Lower Garage (Metal structure)
Larson Wastewater Treatment Complex

2011

39,976

1986
1977
1964
2004

14,968
16,298
10,443
420

1959/1988

2,026

2007

27,845

2007
2007
2018

2019

8,853
7,488
8,000 (not all
enclosed)
4 at less than 1,000
each
5,000

2018
2007
1997
1997
1993

3,000
2,500
18,221
823
5,887

1984/1999
2005

3,666
2,760

2005

3,000
1

2007

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UV/Control Building (WWTF controls not
included in FCA, Metal structure)
Lab/office building (Concrete building)
Garage Building (Metal structure)
Central Operations Facility
Office Building with garage
Building #5
Chlorine Storage Building
Larson Recreation Center
Ice Rink (open sided, metal structure)
Ice Rink control/Olympia Building (Masonry
structure, garage)
Ice Rink Locker Rooms / Sheds 5,6, and tool shed
(Wood structures)
Larson Playfield
Playground
Concession stand
Restrooms/Umpire locker room
A Field press box and grandstands

2000

1,600

1955
2013

1,375
4,200

1980/2007
2007
2007
2022
2006
2006

5,227
5,033
500
30,813
27,000 (canopy)
1,600

2008-11

280 each (total)

1993
1975
1996
1993

900
1,600
400 (two story
press box)/1,600
(stand)

A Field Baseball field with dugouts, lights, and
scoreboard
B Field Press box and grandstands

1960?

160 (two stories)/
400 (stands)

B Field Softball field with dugouts and lights
C & M Fields Softball fields with grandstands and
lights
Y Field press box and grandstands

1960?

360 (two stories)/
380 (stands)

2024
2006

400
260

1950s
2012
2010
2005

420
430
760
260
260
740
800

Y Field, Little League field with dugouts, lights,
and scoreboard
BMX Registration Building
BMX starting block shack and track lights
Blue Heron Park
First Restroom
Westlake picnic shelter
Second Restroom
Burress picnic shelter
Lakeside picnic shelter
Third restroom (swim area)
Ranger’s Garage
Boat launch

1960

2005
1953

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Fishing dock
Disc Golf Course
Playground
Carpenter Park
Playground
Basketball Court
Little League field
Cascade Park
Soccer Complex (7 fields, lights on Field 1)
Boat launch
Mooring Docks
Campground
Campground Shower house/restrooms
Camp Host Storage Building
Camp Hose Storage Shed
Woodshed
Irrigation pumphouse
First playground
Day-use restroom
Kiwanis picnic shelter
Second playground
Lioness picnic shelter
Community Garden tool shed
Community Garden greenhouse
Crossroads Park
Playground
Picnic shelter
Basketball court
Soccer field
Dick Deane Park picnic shelter
Gilletter Park playground
Dano Park
Two soccer field
Two futsal courts
Hayden Park playground
Japanese Peace Gardens
Restrooms
Koi Pond
Juniper Park playground
Knolls Vista Park
Playground
Restrooms

2013

1,500

2002
1995
1995
1996

2000
1990
2016

2001
2016

3,200

3 at 400/ 1 at 1,200
1,000
140
80
100
180
730
1,100

2022
Mid-1990s
Early 2000s
2020
2020
2020
2019
2020
2022

350
80
80
360
1,100

2000
2025
1994/2016
2005
2005
1994
2021
2004

600

540

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Concession stand
Little League field
Basketball court
Lakeview Park
Restrooms
Playground
Little League field
Lower Peninsula Park
Restrooms
Boat launch
Irrigation pumphouse
Disc golf course
Demonstration gardens
Maple Grove Park playground
McCosh Park
Ashly’s Playground (ADA)
Irrigation pump
Centennial Amphitheater Stage
Centennial Amphitheater Restrooms
Basketball court
Tennis courts
Tai Shin playground
Day-use restrooms
Picnic shelter
Surf’N’Slide Water Park
Main pool
Playground
Upper filter room
Main pool building/shower house
First concession building
Picnic shelter
Main water slides
Fan water features
Flow Rider
Spray Pad
Lazy River
Second concession stand/ restrooms
Lower filter room
Montlake Park
Boat launch
Restrooms
Picnic shelter

1974

120
2,900

2008
2022
1998

390

2005
1990
1009

416
250
2025

2023
2004
1989
1989
1994
2012
1994
1994
1994
1994
1994
1994
1994
1994
2012
2012
2012
2012
1970/2012
1960s
1996

180
1,700
2 at 260 each
2,600
40,000
760
830

1,600
5,000
1,100
600

2,291
6540
432
2,040

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Playground
Irrigation pumphouse
Neppel Landing Park
Picnic shelter
Irrigation pumphouse
Kayak dock
Lauzier Athletic Complex
3 softball fields, diamonds, dugouts, scoreboards,
and lights
2 Baseball fields, diamonds, dugouts, scoreboards,
and lights
Playground
Concession/Umpire Locker Room/Restroom
Basketball Court
3 Tool sheds
Peninsula Park
Playground
Restroom
Irrigation well and pump
Storage building
Power Point Park picnic shelter
Sinkiuse Square
Restrooms
Fountain
Clock
Stage
Skate Park
½ Pipe
Bowl
Misc skating features
Yonezawa Park
Soccer fields
Playground

1996
50
1990

220
240

2003
2003
2003
2003

1997
1960?
2024
1975
2024
2006
2006
2006
2006

3,000
4,500
2 at 120/ 1at 120
380
480
140
390
900

2001
2001
2001
2012
2012

COML Council Packet 6-9-26, Page 75 of 114

Page 76 of 114

May 18, 2026

Josh McPherson
Facilities Manager
City of Moses Lake
[email protected]
509-764-3990
Project:

City of Moses Lake FCA
City of Moses Lake, Washington

Subject:

Fee Proposal –Facilities Condition Assessment Services Proposal_Rev1

Dear Josh McPherson:
Thank you for the opportunity to discuss Facility Condition Assessments with you and the
City of Moses Lake team. We look forward to building our working relationship with City
of Moses Lake and delivering exceptional value and contributing towards your successful
asset management strategies. Säzän Group’s proposal is responsive to City of Moses
Lake’s competitive selection process for consulting services to complete a comprehensive
Facility Condition assessment. Services include: an assessment of 42 sites and
approximately 58 buildings/structures; identification of Observed Deficiencies, cost
estimating of associated Corrective Actions; and cost projections for Predicted Renewals of
facility systems; developing an FCA report and Capital Plan; and project management
services necessary to execute the project on time and on budget.
PROJECT DESCRIPTION
Project Owner
City of Moses Lake
Building/Project Description (per Appendix A of the RFP):
Facility Name
Admin. Services (3)
1

Civic Center

Civic Center Annex

Public Library

Public Safety (5)
1

Police Department

Public Works Complex – Police Evidence

Fire Station 1

Fire Station 1 Training Tower

Fire Station 2

COML Council Packet 6-9-26, Page 76 of 114

Page 77 of 114

Page 2
City of Moses Lake FCA
May 18, 2026
Public Works (15)
1

Public Works Operations #1

Public Works Operations #2

Public Works Operations #3

Public Works Storage

Public Works Outbuildings (4)

Public Works Salt Canopy

Sand Dunes WWTF Lab

Sand Dunes UV

Sand Dunes Lower Garage

Larson WWTF Lab

Larson WWTF UV

Larson WWTF Garage

Central Operations Facility

Central Operations Building 6

Central Operations Chlorine Storage

Parks & Recreation (16/35)
1

Civic Center Parks RR

Civic Center Parks Office

Larson Recreation Center

Ice Rink Olympia Bldg.

Ice Rink Locker Rooms & Sheds

Larson Playfield

Blue Heron Park

Cascade Park

Knolls Vista Park

Lakeview Park

McCosh Park

Surf’N’Slide Water Park

Neppel Landing Park

Lauzier Athletic Complex

Peninsula Park

Skate Park

INFORMATION SOURCE
Proposal is based on the following correspondences:
A. RFP for Facility Condition Assessment and Capital Planning Services PW 2026-037
City of Moses Lake, Washington
Date Issued: February 24, 2026
B. Scoping Discussions on 4/29/2026 & 5/15/2026
C. CSA/MEP assessment team with multidisciplinary teams on select sites
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Page 78 of 114

Page 3
City of Moses Lake FCA
May 18, 2026
PROPOSED SCOPE OF WORK
The proposed scope of work provides a comprehensive Facility Condition Assessment of
the City of Moses Lake properties per the provided Condition Assessment RFP. This facility
assessment and capital plan is intended to provide a deliverable that informs City of
Moses Lake of existing facility conditions and develops costs for budgeting and planning
over short-, mid-, and long-term capital planning horizons. Work includes the following:
Facility Condition Assessment
A. General Requirements
The project team will perform the project management planning a data collection to
plan and execute the project. This will include:
1. Develop a project management plan and conduct a kick-off with stakeholders.
2. Collect and review existing facility documentation (where available).
3. Review prior historical repair, reliability information, and maintenance costs (if
available).
4. Develop a cost model to determine current replacement values based on structure
type.
B. Condition Assessment
The assessment methodology includes rapid visual assessment of
Mechanical/Plumbing, Electrical, Architectural, Structural, and Civil systems per
UniFormat Level 3. The on-site assessment work will include:
1. On-site field observations and rapid visual assessment of the following visible
systems as applicable to the facility or site:
a. Foundations
b. Roofs
c. Exterior Walls
d. Doors
e. Windows
f. Gutters / Downspouts
g. Exterior Mounted Lighting
h. Interior Finishes
i. Fixed Furnishings
j. Stairs
k. Ramps
l. Site / Civil
m. Basic accessibility review at select facilities
n. Water infrastructure (where visible)
o. Mechanical systems
p. Plumbing systems
q. Electrical systems
2.

Identify corrective actions necessary to repair / replace ASTM UniFormat facility
systems and subsystems to provide recommendations for facility replacement,
modernization, and major maintenance. Each corrective action will include a
Corrective Action type, with a photo (where possible) for each corrective action.
The corrective action categories will include:
a. End of Useful Life
COML Council Packet 6-9-26, Page 78 of 114

Page 79 of 114

Page 4
City of Moses Lake FCA
May 18, 2026
b.
c.
d.
e.
f.
g.
3.
4.

Energy / Sustainability
Major Maintenance
Life Safety
Additional Evaluation Needed
Accessibility
Enforceable Code Violation

Forecast remaining useful life of facility systems and subsystems.
Rough Order of Magnitude (ROM) Cost Estimates for system/subsystem repairs or
replacements.

C. Analysis and Reporting Phase
The Sazan team will develop a comprehensive Facility Condition Assessment (FCA)
report and analysis. The report will include:
1. Facility Portfolio overview and key findings.
2. Findings and analysis for each site including Facility Condition Indexes (FCI) for
benchmarking purposes.
3. Comprehensive list of Corrective Actions for each site.
4. Provide projected Predicted Renewals forecasts based on estimated useful life of
system components.
5. Deferred Maintenance Growth Analysis
6. Funding Scenario Modelling
7. Sustainable Funding Strategy Recommendations
8. Provide up to three (3) meetings with stakeholders to review project findings and
the deliverables.
9. Provide one (1) round of stakeholder revision comments after submission of
Report Draft, and prior to Report Final.
10. Provide PDF, and one printed copy of the report deliverables.
FACILITY CONDITION ASSESSMENT SERVICES FEE PROPOSAL
Säzän Group, Inc.’s proposed fees for the Facility Condition Assessment include the
following service options. Fees are proposed as a lump sum, including expenses, and will
be invoiced monthly on a percent complete, earned value basis.
PROPOSED WORK ITEMS
Phase I: Prep & Project Management .......................................................................................... $40,267
Phase 2: Fieldwork
Admin. Services ....................................................................................................... $7,416
Public Safety ........................................................................................................... $10,401
Public Works ........................................................................................................... $14,667
Parks & Rec. ............................................................................................................ $47,054
Phase 3: Analysis & Reporting......................................................................................................... $95,625
Lump-Sum Total ................................................................................................... $215,431

COML Council Packet 6-9-26, Page 79 of 114

Page 80 of 114

Page 5
City of Moses Lake FCA
May 18, 2026
EXCLUSIONS AND CLARIFICATIONS
A. Assessments will be non-destructive rapid visual assessments with five assessors
including an Architectural, Civil, Structural, Mechanical/ Plumbing and
Electrical assessors.
B. Not all assessors will review each facility / site. The appropriate assessors are assigned
to facility type and size.
C. Generally, specific to Parks & Rec. sites with respect to size and complexity, assessors
will include one Civil assessor and one Architectural/Structural assessor and/or one
MEP assessor, only if associated systems exist on site.
D. The proposed Lump-Sum fee includes all expenses.
E. (Specifically excluded equipment) will not be surveyed.
F. Underground utilities will only be assessed if conditions are visible or anecdotal
information provided by City staff.
G. Cost estimates will reflect UniFormat Level 3, with identified mark-ups.
We are extremely excited to serve the City with our proposed FCA services. Please note
our proposal assumes a full, multi-disciplinary team of Subject Matter Experts, which we
recommend for initial FCA data collection. If the City is interested in alternative, lower cost
approaches, or phased deployment of services, we are happy to discuss such options.
Sincerely,
Säzän Group Inc.

Joel Davis
Managing Principal
(206)419-9759 | [email protected]

SÄZÄN TERMS AND CONDITIONS
1.

3.
4.
5.

This proposal is a lump sum value. Additional services outside the scope of this proposal are
available at the current Säzän Group, Inc. billing rate schedule, plus related expenses +10%, if
applicable.
This proposal represents Säzän Group, Inc.’s interpretation of the project requirements. This
proposal is limited to the level of effort indicated for each work scope item. Any project
requirements not reflected in the proposed work scope that are later determined to be
necessary will be managed by a negotiated change to the contract.
Invoices for services and expenses will be issued monthly for the portion of work completed.
This submission shall remain valid for 90 days.
This proposal is based on and limited to the project description under scope of work.

COML Council Packet 6-9-26, Page 80 of 114

Page 81 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

WSDOT Interlocal Agreement for Bridge Inspection Services

6/9/2026

67899

Department

Proceeding Type

Public Works

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Leigh Ramsey, Assistant Public Works Director

Information Only
Receive and File

Packet Attachments (if any)
WSDOTAgreementBridgeInsp.pdf
Exhibit B Cost Rate-Actual Cost Rate Estimate (July 2025 11.34_ OH) Eff 070125.pdf

Discuss
366.48KB

92.96KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Authorize staff to enter into an Interlocal Agreement with Washington State Department of Transportation to provide bridge inspection services on the Stratford Road Bridge.

Summary/Background
City staff is requesting Council to authorize an Interlocal Agreement (ILA) with WSDOT Bridge Inspection Services for routine monitoring of the Stratford Road Bridge across the Lake.
The city is required to provide above water inspections every 3 years and underwater inspections every 5 years for the Stratford Road Bridge (Alder Fill). Many years ago, the County
would perform these inspections under an interlocal agreement. in the late 2010's the County informed us they could no longer provide this service. The city then hired private
consulting firms to inspect the bridges. This spring the State informed us that they can now provide bridge inspection services to Cities in the state. Under an interlocal agreement they
will provide an estimate of inspection costs when they are required and the city can authorize them to proceed or self-perform the inspections (through a consultant in our case) if we
feel we can do it cheaper. The state will prepare and file all of the necessary reports on behalf of the city and provide copies for our files.
After talks with the State Bridge Inspection Office, the average costs seem to be less that recent contracts with consultants.
The length of the ILA is for 10 years.
Staff would recommend proceeding with the interlocal agreement to give the city the option to use state services to inspect the Stratford Road Bridge.

Fiscal Consideration
Fees would be paid out of the Streets Maintenance Budget.
Fees will vary depending on the service provided. We are not committed to use the state service if we feel we can find a better price elsewhere. The ILA allows us to use their services if
desired.

COML Council Packet 6-9-26, Page 81 of 114

Page 82 of 114

Reviewed and Approved by:
Acting City Manager James Richmond on 6/4/26
City Attorney - Katherine Kenison on 6/1/2026
Finance - Madeline Prentice on 6/2/2026
Public Works - Leigh Ramsey on 6/2/2026

COML Council Packet 6-9-26, Page 82 of 114

Page 83 of 114

Bridge Inspection Agreement
Agreement Number: GCC

Public Agency and Address
OF MOSES LAKE
Name: CITY
_______________
401
S. BALSAM ST., PO BOX 1579
Address: ___________________
MOSES LAKE, WA 98837
City, State Zip: _______________
Exhibits: A - Scope of Work, B - Cost Rates

This Agreement (GCC1242) is between the Washington State Department of Transportation
(WSDOT) and the above-named entity ________________, also referenced as “Party” and the
“Parties.”
RECITALS
1.

Whereas, the Agency, on a periodic basis, has a need to have certain bridges under its
jurisdiction and responsibility regularly inspected., and

Whereas, WSDOT has qualified personnel and equipment and is willing to perform the
bridge inspection work as mutually agreed upon,

Now therefore, pursuant to RCW 47.28.140, the above recitals that are incorporated herein as if
fully set forth below, and in consideration of the terms, conditions, and provisions contained
herein, and the attached Exhibits A and B, which are by this reference made a part of this
Agreement, are hereby agreed as follows:
1.

GENERAL TERMS, SCOPE OF WORK, AND TERM

1.1

This Agreement provides the terms and conditions for WSDOT periodic bridge inspection
work to be performed on Agency-owned bridges at the Agency’s request and expense. The
bridges to be inspected are listed in Exhibit A, Scope of Work. WSDOT shall initiate the
inspections of the bridges listed in Exhibit A when each bridge is due for an inspection
unless the Agency notifies WSDOT in writing not to inspect a bridge 60 days prior to the
bridge’s due date. Also included in Exhibit A are the estimated hours to complete each type
of inspection on each bridge and the next anticipated dates for their inspection.

1.2

The Agency does not guarantee a minimum number of bridge inspection requests, and
WSDOT does not guarantee to perform any or all the Agency bridge inspection request(s).
Should WSDOT decline to perform a requested bridge inspection for any reason, WSDOT
shall not be liable for any costs incurred by the Agency or damages incurred by any third
party related to WSDOT’s decision to perform a requested bridge inspection.

1.3

WSDOT, on behalf of the Agency or in conjunction with the Agency, may perform bridge
inspection work for the Agency upon request. Bridge inspection requests for bridges not
listed in Exhibit A shall be made in writing. Each request shall identify the bridge to be
inspected and the type of inspection. WSDOT will respond in writing to the Agency’s
request within fifteen (15) calendar days. WSDOT will identify the estimated time for the
inspection and the estimated cost. Inspection dates will be mutually agreed upon by the
Parties.

Page 1 of 6

COML Council Packet 6-9-26, Page 83 of 114

Page 84 of 114

1.4

For bridge inspections where WSDOT provides the lead bridge inspector along with WSDOT
equipment and an operator, WSDOT shall provide a draft bridge inspection report to the
Agency’s Contract Administrator listed below. WSDOT shall enter the completed
inspection report data into the Bridgeworks database. The Agency shall have five (5)
business days to review and comment upon the draft bridge inspection report prior to a
final bridge inspection report being prepared by WSDOT. The final bridge inspection report
shall be prepared within ten (10) business days after receipt of the Agency’s comments, if
any. Business days for this Agreement are defined as Monday through Friday, excluding
Washington State holidays per RCW 1.16.050 and any Party’s furlough days.
WSDOT agrees that the Agency may use its own certified lead bridge inspector to work with
WSDOT’s equipment and operator. Should the Agency choose to provide its own certified
lead bridge inspector, the Agency shall be solely responsible for preparing its own bridge
report.
LAW
Contract Administrator: RICHARD
____________
CITY ENGINEER
509-764-3782
Title_________
[email protected]
Email address and phone number: _____________
(###) ###-####
PO BOX 1579
Mailing address: _____________
MOSES LAKE, WA 98837
_____________

1.5

Traffic control, if needed, will be provided by the Agency at its sole cost. Traffic control
costs are not included in the WSDOT cost rates.

1.6

Term: This Agreement shall remain in effect for ten (10) years from the date of execution, at
which time this Agreement shall automatically terminate, unless extended by written
amendment according to the conditions in Section 3, Amendment, below.

BILLING AND PAYMENT

2.1

The Agency agrees to reimburse WSDOT for actual direct and related indirect costs to
perform the bridge inspection work as requested by the Agency at the then current WSDOT
cost rate. Upon completion of the work, WSDOT shall submit a detailed invoice, identifying
the bridge(s) inspected, the inspection hours worked, the type of inspection, the rates to be
applied, and the total amount due.

2.2

WSDOT’s current billing rates are shown in Exhibit B, Cost Rates. It is anticipated that these
rates will increase over the life of the Agreement, and the Agency acknowledges and agrees
that WSDOT shall bill its current rates at the time the bridge inspection work is performed.

2.3

The WSDOT may submit invoices at any time, but not more frequently than once per month.
WSDOT shall send appropriately documented invoices for work completed to the following
address:
CITY OF MOSES LAKE

Agency: _____________
ENGINEERING DIVISION
Attention: _____________
PO BOX 1579
Address: _____________
MOSES LAKE, WA 98837
City, State, Zip _____________

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COML Council Packet 6-9-26, Page 84 of 114

Page 85 of 114

2.4

The Agency agrees to reimburse WSDOT within thirty (30) calendar days from receipt of an
invoice (the “Due Date”). In the event the Agency fails to make payment by the Due Date,
the Agency will pay WSDOT interest on outstanding balances at the rate of twelve percent
(12%) per annum, or the highest rate of interest allowable by law, whichever is greater.
Interest shall be calculated from the Due Date to the date of payment.
If the Agency objects to all or any portion of an invoice, it shall notify WSDOT within twenty
(20) calendar days from the date of receipt and shall pay only that portion of the invoice not
in dispute. WSDOT and the Agency shall make every effort to settle the disputed portion,
and if necessary, utilize the dispute resolution provided for in Section 10. No interest shall
be due to any portion of an invoice. The Agency is determined not to owe the following
settlement between the Parties or completion of dispute resolution process.
The Agency shall remit all payments to the following address:
Washington State Department of Transportation
CASHIER
P.O. BOX 47305
OLYMPIA, WA 98504-7305

AMENDMENT

3.1

The Parties may mutually amend this Agreement at any time. The amendments shall not be
binding unless they are made in writing and signed by personnel authorized to bind each
Party, prior to performing any of the bridge inspection work that would be covered by the
amendment.

WAIVER

4.1

A failure by a Party to exercise its rights under this Agreement shall not preclude that Party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in writing signed by an authorized
representative of the waiving Party and attached to the original Agreement.

ALL WRITINGS CONTAINED HEREIN

5.1

This Agreement contains all the terms and conditions agreed upon by the Parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind the Parties.

TERMINATION

6.1

Either Party may terminate this Agreement upon thirty (30) calendar days prior written
notice to the other Party. If this Agreement is so terminated, the Parties shall be liable only
for the performance rendered or costs incurred in accordance with the terms of this
Agreement prior to the effective date of termination, including all non-cancellable
obligations.

Page 3 of 6

COML Council Packet 6-9-26, Page 85 of 114

Page 86 of 114

AUDIT AND RECORDS

7.1

The Parties to this Agreement shall maintain books, records, and documents, that properly
reflect the work, and all direct and indirect costs expended in the performance of this
Agreement for a period of not less than 6 (six) years from the end date of the Agreement.
These records shall be subject to inspection, review, or audit by personnel of both Parties.
The Office of the State Auditor, federal authorities, and any person duly authorized by the
Parties shall have full access and the right to examine any of these materials. Each Party
shall be responsible for its own costs and fees.

LEGAL RELATIONS

8.1

WSDOT’s relation to the AGENCY shall always be as an independent contractor. Further,
WSDOT shall perform the work as provided under this Agreement solely for the benefit of
the AGENCY and not for any third party.

INDEMNIFICATION

9.1

To the fullest extent permitted by law, each Party to this Agreement will protect, defend,
indemnify, and save harmless the other Party, its officers, officials, employees, and agents,
while acting within the scope of their employment as such, from any and all costs, claims,
judgments, and/or awards of damages (both to persons and property), arising out of, or in
any way resulting from, each Party's negligent acts or omissions with respect to the
provisions of this Agreement. Neither Party will be required to indemnify, defend, or save
harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to
persons and property) is caused by the sole negligence of the other Party. Where such
claims, suits, or actions result from the concurrent negligence of the Parties, their agents,
officials, or employees, and/or involve those actions covered by RCW 4.24.115, the
indemnity provisions provided herein will be valid and enforceable only to the extent of the
negligence of the indemnifying Party, its agents, officials, or employees.

9.2

The Parties agree that their obligations under this section extend to any claim, demand,
and/or cause of action brought by, or on behalf of, any of their officers, officials,
employees, or agents. For this purpose only, the Parties, by mutual negotiation, hereby
waive, with respect to each other only, any immunity that would otherwise be available
against such claims under the Industrial Insurance provisions of Title 51 RCW.

9.3

This indemnification and waiver will survive the termination of this Agreement.

10.

DISPUTE RESOLUTION

10.1

The Parties shall work collaboratively to resolve disputes and issues arising out of, or
related to, this Agreement. Disagreements shall be resolved promptly and at the lowest
level of hierarchy. To this end, following the dispute resolution process shown below shall
be a prerequisite to the filing of litigation concerning any dispute between the Parties:
10.1.1 The representatives designated in this Agreement shall use their best efforts to
resolve disputes and issues arising out of or related to this Agreement. The

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COML Council Packet 6-9-26, Page 86 of 114

Page 87 of 114

representatives shall communicate regularly to discuss the status of the tasks to be
performed hereunder and to resolve any disputes or issues related to the
successful performance of this Agreement. The representatives shall cooperate in
providing staff support to facilitate the performance of this Agreement and the
resolution of any disputes or issues arising during the term of this Agreement.
10.1.2 A Party’s representative shall notify the other Party in writing of any dispute or issue
that the representative believes may require formal resolution according to the
section. The representatives shall meet within five (5) working days of receiving the
written notice and attempt to resolve the dispute.
10.1.3 In the event the representatives cannot resolve the dispute or issue, the Entity, and
WSDOT’s Region Administrator, or their respective designees, shall meet and
engage in good faith negotiations to resolve the dispute.
10.1.4 In the event the Entity and WSDOT’s Region Administrator, or their respective
designees, cannot resolve the dispute or issue, the Entity and WSDOT shall each
appoint a member to a Dispute Board. These two members shall then select a third
member not affiliated with either Party. The three-member board shall conduct a
dispute resolution hearing that shall be informal and unrecorded. All expenses for
the third member of the Dispute Board shall be shared equally by both Parties;
however, each Party shall be responsible for its own costs and fees.
11.

VENUE AND ATTORNEY’S FEES

11.1 In the event that either Party deems it necessary to institute legal action or proceedings to
enforce any right or obligation under this Agreement, the Parties agree that any action or
proceeding shall be brought in a court of competent jurisdiction situated in Thurston County,
Washington. Further, the Parties agree that each shall be solely responsible for payment of its own
attorney’s fees, witness fees, and costs.
12.

RIGHT OF ENTRY

12.1

The Agency hereby grants to the WSDOT a right of entry upon all land in which the Agency
has interest, within or adjacent to the right of way of the bridge to be inspected for the
purpose of accomplishing the work described in this Agreement. Such right of entry shall
commence upon execution of this Agreement and shall continue until termination of this
Agreement under any applicable provision.

13.

SEVERABILITY

13.1

If any term or condition of this Agreement is held invalid, such invalidity shall not affect the
validity of the other terms or conditions of this Agreement.

Page 5 of 6

COML Council Packet 6-9-26, Page 87 of 114

Page 88 of 114

14.

ASSURANCES

14.1

The Parties agree that all activity pursuant to this Agreement shall be in accordance with all
applicable federal, state and local laws, rules, and regulations as they currently exist or as
amended.

15.

INTERPRETATION

15.1

This Agreement shall be interpreted in accordance with the laws of the state of Washington.
The titles to paragraphs and sections of this Agreement are for convenience only and shall
have no effect on the construction or interpretation of any part hereof.

16.

AUTHORITY TO BIND

16.1

The signatories to this Agreement represent that they have the authority to bind their
respective organizations to this Agreement.

17.

COUNTERPARTS AND ELECTRONIC SIGNATURE

17.1

This Agreement may be executed in counterparts or in duplicate originals. Each counterpart
or each duplicate shall be deemed an original copy of this Agreement signed by each Party,
for all purposes. Electronic signatures or signatures transmitted via e-mail in a "PDF" may
be used in place of original signatures on this Agreement. Each Party intends to be bound
by its electronic or "PDF" signature on this Agreement and is aware that the other parties
are relying on its electronic or "PDF" signature.
In witness whereof, the Parties have executed this Agreement.
Washington State
Department of Transportation

Agency
By:

By:

Printed:

Printed:
Sonia L. Lowry
Title:
Bridge Preservation Engineer
Date:

Title:
Date:

Approved As to Form on behalf of WSDOT
Mark F. Schumock
Date: 5/12/21

Page 6 of 6

COML Council Packet 6-9-26, Page 88 of 114

Page 89 of 114

Exhibit B
Cost Rates Bridge Inspection Estimated Hourly Rate
Type of Inspection
2 MAN UBIT INSPECTION
1 Bucket Operator & 1 UBIT Driver
Excludes Lead Inspector
BE3-BE3
3 MAN UBIT INSPECTION
1 Lead Inspector, 1 Co-Inspector & 1 UBIT Driver
BE3-BE3-BE5
ROUTINE/SAFETY INSPECTION
1 Lead Inspector & 1 Co-Inspector
BE5-BE3
DECK/TUNNEL/FERRY TERMINALS
1 Lead Inspector & 1 Co-Inspector
BE5-BE5
UNDERWATER BRIDGE INSPECTION
3 Man Dive Team
BE5-BE5-BE5
UNDERWATER BRIDGE INSPECTION
4 Man Dive Team
BE5-BE5-BE5-BE5
Title: Hourly Labor Rates 7/1/25
Bridge Engineer 3 - Range 65
Bridge Engineer 4 - Range 71
Bridge Engineer 5 - Range 75
Bridge Engineer 6 - Range 79

Ford
Ford
Ford
2019 Munson
Boat W/Trl & Trailer Tandem Shell
International

Estimated Hourly
Labor Rates

Estimated Hourly
OT Labor Rates

Estimated Hourly
Equipment Rates

165.92 $

215.68

75.99

269.18 $

351.87

75.99

186.22 $

244.03

7.30

206.52 $

272.38

16.55

309.78 $

408.57

29.28

413.04 $

544.76

29.28

$
$
$
$
$
$

7.30
7.40
14.63
14.65
1.92
68.69

Estimated Hourly
Rate:
$
82.96
$
94.55
$
103.26
$
112.87

Estimated O/T
Hourly Rate:
$
107.84
$
127.14
$
136.19
$
149.44

Inspection Vehicles: Rates Assumed 7/1/2025
E350 4x4 Van
F250
Van F450 - Dive
26 FT Dive Aluminum
Boat W/Trl
UBIT 62 Foot

Notes:
Actual Labor Rates will be charged
Fiscal Year 2026 Federal Indirect Cost Rate of 11.34% will be added to Invoices
Hourly Rates Do Not Include Traffic Control

COML Council Packet 6-9-26, Page 89 of 114

Page 90 of 114

Meals Lodging by County

County
Adams County
Asotin County
Benton County
Chelan County
Clallam County
Clark County
Columbia County
Cowlitz County
Douglas County
Ferry County
Franklin County
Garfield County
Grant County
Grays Harbor County
Island County
Jefferson County
King County
Kitsap County
Kittitas County
Klickitat County
Lewis County
Lincoln County
Mason County
Okanogan County
Pacific County
Pend Oreille County
Pierce County
San Juan County
Skagit County
Skamania County
Snohomish County
Spokane County
Stevens County
Thurston County
Wahkiakum County
Walla Walla County
Whatcom County
Whitman County
Yakima County

Seasonal
Lodging
Rates

Total Daily Rate
Meals & Lodging
W/O Tax
$178.00
$178.00
$216.00
$178.00
7/1 - 8/31
$327.00
9/1 - 6/30
$229.00
6/1 - 10/31
$241.00
$178.00
6/1 - 10/31
$241.00
$178.00
$178.00
$216.00
$178.00
$178.00
7/1 - 8/31
$218.00
9/1 - 6/30
$196.00
$178.00
7/1 - 8/31
$327.00
9/1 - 6/30
$229.00
5/1 - 10/31
$340.00
11/1 - 4/30
$280.00
$178.00
$178.00
$178.00
$178.00
$178.00
$178.00
$178.00
$178.00
$178.00
$222.00
$178.00
$178.00
$241.00
6/1 - 8/31
$226.00
9/1 - 5/31
$199.00
$212.00
$178.00
7/1-8/31
$255.00
9/1-11/30
$208.00
12/1-6/30
$231.00
$178.00
$178.00
$178.00
$178.00
$178.00

COML Council Packet 6-9-26, Page 90 of 114

Page 91 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Public Records Act Rules Comments

6/9/2026

67914

Department

Proceeding Type

Administration

Consent Agenda

Presenter at the Meeting

Proposed Council Action/Motion:

Katherine Kenison, City Attorney

Information Only
Receive and File

Packet Attachments (if any)
PRR Model Rules PH Comment.docx

Discuss
101.18KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Motion to approve the City’s comment letter regarding the proposed Public Records Act Model Rules update, and authorize the City Clerk's Office to send the executed letter.

Summary/Background

The AGO provides model Rules that public agencies at any level of government across the state can adopt, in whole or in part, as part of their work to meet their legal
obligations under the Public Records Act. While the advisory Rules are not binding, the legislature has clearly expressed its intent for agencies and courts to consult the
Rules when interpreting the Public Records Act. And, in fact, the courts do routinely consult and rely on the Rules when interpreting the Public Records Act. See, Cousins v.
State of Washington, 3 Wash.3d 19 (April, 2024)
The Attorney General’s Office (AGO) has proposed revisions to the draft model Rules prompted by a rulemaking petition from news organizations concerned about
“agencies’ often-slow response to requests under the state’s Public Records Act.”
After public comment and testimony on the initial proposal, the AGO is now suggesting revisions to some sections of the model rules.
A second public hearing will be held in Olympia next month to gather feedback on the new proposal. The public hearing is scheduled for June 30, 2026, from 3:00 pm to5:00
pm in the John A. Cherberg Building, Rooms ABC, 304 15th Avenue SW, Olympia WA. The public may also attend remotely via Zoom, and the Zoom information is
available on the AGO website.
The public and agencies are invited to submit written comments on the proposed amendments and the AWC has encouraged cities to review and provide their comments.
The deadline for submitting written comments is June 30, 2026, at 5:00 pm.

Fiscal Consideration

The City’s costs related to responding to public records requests continue to rise; lack of clarification within the proposed Rules will escalate the City’s costs.

COML Council Packet 6-9-26, Page 91 of 114

Page 92 of 114

Reviewed and Approved by:
City Manager - Rob Karlinsey on 6/1/2026

COML Council Packet 6-9-26, Page 92 of 114

Page 93 of 114

City of Moses Lake, Washington

June 9, 2026
Washington State Attorney General’s Office

[email protected].

Re:

Model Public Records Act Rules Proposed Changes/Comment Letter

Dear Attorney General Brown,
As a rapidly growing eastern Washington city, the City of Moses Lake receives a large number of public records
requests and necessarily must devote significant public resources to responding to such requests. In reviewing the
proposed rule changes to the Model Public Records Act Rules, the Moses Lake City Council would like to submit its
comments for your consideration.

The rule change proposed adds a new requirement that the public entity make records available
“promptly” for inspection and copying. Because “promptly” (without further definition) means
“immediately”, the City urges the Attorney General’s Office to either remove this language or to further
define the public entity’s legal obligation. The AGO’s office previously recognized the challenges with
the legislature’s use of the words “promptly” and “prompt” in its Opinion published in 1991 (AGO 1991
No. 6). In that opinion (relevant part), the AG responded to the query “[w]hat does “promptly” mean as
used in RCW 42.17.270 and .320?” as follows:
What does “promptly” mean as used in RCW 42.17.270 and .320?
The terms “prompt” or “promptly” are used in two places in the PDA. RCW 42.17.270 deals with
the requirement that public records be made available for inspection. In pertinent part the statute
provides:
Public records shall be available for inspection and copying, and agencies shall, upon request for
identifiable public records, make them promptly available to any person. RCW 42.17.270
(emphasis added).
RCW 42.17.320 deals with responses to requests for public records. The statute provides in part:
Responses to requests for public records shall be made promptly by agencies. Denials of requests
must be accompanied by a written statement of the specific reasons therefor. Agencies shall
establish mechanisms for the most prompt possible review of decisions denying inspection . . . .
RCW 42.17.320 (emphasis added).
Although RCW 42.17.270 deals with inspection of public records and RCW 42.17.320 deals with
responses to requests for public records, both require agencies to act promptly.
401 S. Balsam St.
Office: 509 764-3701

·
·

PO Box 1579

Fax: 509 764-3739

Moses Lake, WA 98837
·

www.moseslakewa.gov
COML
Council Packet 6-9-26, Page 93 of 114

Page 94 of 114

City of Moses Lake, Washington
Page 2
Before interpreting the term “prompt” (or “promptly”) it is important to understand the steps
involved in responding to a public records request. These steps may include:
(1) Clarifying exactly which records are being requested, cf. RCW 42.17.270
(“identifiable” public records to be made available upon request); RCW 42.17.290 (rules
shall provide for “the fullest assistance to inquirers”);
(2) Determining where within the agency such records might be located;
(3) Conducting the actual physical search for the specified records at those locations;
(4) After collecting all records falling within the scope of the request, examining each
record to determine whether it contains information that a statute prohibits or exempts
from being disclosed, RCW 42.17.310;
(5) Deleting or redacting the portions of each record that the agency determines should
be withheld from disclosure, RCW 42.17.260(1);
(6) Preparing a written explanation for each portion of each specific record withheld
from disclosure, RCW 42.17.260(1); and
(7) Possibly notifying the subject(s) of records that the agency intends to disclose, to
thereby allow the subject(s) a reasonable opportunity to seek court intervention
restraining disclosure.
Depending on the nature of the request, the time required to complete any one of these steps may
vary from a few minutes to several weeks or even several months.
In our judgment the term “promptly” must be defined in terms of a flexible standard instead of a
set number of days. We believe the requirement of a prompt response means that agencies should
act reasonably expeditiously in light of all the circumstances. This flexible standard is consistent
with the intent of the Legislature. The Legislature did not require that a response be made or
records be produced in a set number of days.1 Instead, RCW 42.17.290 provides:
Agencies shall adopt and enforce reasonable rules and regulations, consonant with the intent of
this chapter to provide full public access to public records, to protect public records from damage
or disorganization, and to prevent excessive interference with other essential functions of the
agency. Such rules and regulations shall provide for the fullest assistance to inquirers and the
most timely possible action on requests for information. Nothing in this section shall relieve
agencies from honoring requests received by mail for copies of identifiable public records.
The Legislature clearly recognized the competing considerations involved in responding to a
request. On one hand, the agency is to provide “full public access to public records.” On the other
hand, the Legislature recognized the need “to prevent excessive interference with other essential
functions of the agency.” It is within this context that the agency is to provide “the most timely
possible action on requests for information.”
In judging whether an agency has responded promptly (reasonably expeditiously in light of all the
circumstances), we believe the courts will take into account the agency’s resources, the nature of
the request and the content of the records requested.
The PDA applies to all agencies, from the smallest special purpose district with a few employees
to the largest state agency with offices throughout the state. Thus, an agency’s records may be
kept in a single office or dispersed over the state. In addition, while some agencies have
employed staff whose only job is to respond to such requests, the staff of many local agencies
must respond while trying to perform their “normal” duties. The nature of the request may also
affect how quickly an agency is able to respond. If only a single document is requested,
“promptly” would have a different meaning than if large volumes are involved. Thus, the nature
401 S. Balsam St.
Office: 509 764-3701

·
·

PO Box 1579

Fax: 509 764-3739

Moses Lake, WA 98837
·

www.moseslakewa.gov
COML
Council Packet 6-9-26, Page 94 of 114

Page 95 of 114

City of Moses Lake, Washington
Page 3
of the request, the location of the records, as well as the agency’s resources, will bear on whether
an agency has acted reasonably expeditiously in light of all the circumstances.
The basic purpose of the PDA is to allow for unimpeded access by citizens to public records.
Whether an agency has acted promptly depends on the circumstance and must be determined on a
case by case basis. We have discussed some of the circumstances that effect this determination.
Obviously, mere inconvenience to the agency in providing the records promptly does not warrant
delay. RCW 42.17.340(2). Agencies must act reasonably expeditiously in light of all the
circumstances.
We hope that you will recognize the additional burden foisted on public agencies to meet the “promptly make
available” response requirement without further clarification or definition. Without such clarification/definition, the
courts will again be required to provide their interpretations which often vary and create additional confusion. As
was seen with the “prompt response” language discussed above, the result of such “flexibility” was years of
expensive litigation at the taxpayer’s expense, and conflicting court decisions. The lack of clarity and definition
leads to the unnecessary expenditure of tax payer resources in litigation to obtain such direction and clarification
from the courts. This can be avoided by either removing that language or by providing a definition of “promptly
make available”.
Thank you for your consideration of our comments.
Sincerely
_______________________________
Dustin Swartz, Mayor

___________________________________
Don Myers, Deputy Mayor

_______________________________
Mark Fancher, Council Member

____________________________________
David Skaug, Council Member

_______________________________
Victor Lombardi, Council Member

____________________________________
Joel Graves, Council Member

________________________________
Jeremy Davis, Council Member

401 S. Balsam St.
Office: 509 764-3701

·
·

PO Box 1579

Fax: 509 764-3739

Moses Lake, WA 98837
·

www.moseslakewa.gov
COML
Council Packet 6-9-26, Page 95 of 114

Page 96 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Community Beautification Townhall Discussion

6/9/2026

67915

Department

Proceeding Type

Community Development

New Business

Presenter at the Meeting

Proposed Council Action/Motion:

Christopher Horton Building Official

Packet Attachments (if any)

Information Only
Receive and File
Discuss
Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
No motion necessary.

Summary/Background
City Council goal #3, to Improve the City's Image and Reputation included direction to hold a town hall event on beautification and adopt code revisions with an emphasis on junk,
trash, junk vehicles, and weed control on major corridors.
The City's Code Enforcement Team fields many citizen complaints and self-initiated cases in regard to beautifying our city. Our current municipal codes need to be evaluated to ensure
Code Enforcement has the tools in place to effectively address these scenarios in alignment with this goal.
A Beautification Town Hall is scheduled for June 16, 2026 @ 6:00 pm. This event will begin with a brief slide presentation followed by round table discussions with citizens and Council
Members. Specific scenarios will be provided for citizens to review and provide input and feedback on our current municipal codes. Staff will be present to take notes on items
discussed.
On July 14, 2026, staff will meet with Council to discuss findings and make recommendations for code amendments if needed.

Fiscal Consideration
N/A

Reviewed and Approved by:
Acting City Manager - James Richmond on 6/4/2026

COML Council Packet 6-9-26, Page 96 of 114

Page 97 of 114

Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

2027 Budget Kick Off - Guidelines Memo

6/9/2026

66450

Department

Proceeding Type

Finance

New Business

Presenter at the Meeting

Proposed Council Action/Motion:

Madeline Prentice, Finance Director

Information Only
Receive and File

Packet Attachments (if any)
2027 Budget Guidelines Memo.docx

Discuss
36.89KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
No motion necessary.

Summary/Background
The 2027 Budget Guidelines and Budget Calendar are attached for your review and consideration. Budget workshops to discuss the proposed budget with Council will be scheduled in
September and October. Council's priorities from the May 1st and 2nd Council retreat are included in the budget guidelines.

Fiscal Consideration
The annual budget must be formally adopted by City Council after public hearings have been held. The property tax levy must be approved and submitted to the County Assessor no
later than November 30th. A final public hearing on the proposed budget must be held no later than the first Monday in December, with final budget adoption occurring no later than
December 31st. Staff is recommending that the final budget hearing and adoption of the 2027 budget be held on November 24, 2026.

Reviewed and Approved by:
City Manager - Rob Karlinsey on 5/21/2026

COML Council Packet 6-9-26, Page 97 of 114

Page 98 of 114

MEMORANDUM
To:

City Manager
Department Directors
Division Managers
Administrative Support Staff

From: Madeline Prentice, Finance Director
Date: May 21, 2026
Re:

Fiscal Year 2027 Budget Guidelines

The purpose of these instructions is to communicate the process we will be using to develop the FY
2027 budget. We will be considering key strategies, priorities, and objectives with the overall goal of
allocating resources to meet the following strategic priorities of the City Council.
CITY COUNCIL PRIORITIES
On May 1st and 2nd, 2026, the Council met to establish and update City’s priorities for 2027 which are:
1.

Secure Reliable Municipal Water Sources for the Long Term
o Success measures include:
• Update and continue to implement the adopted Water Strategy Plan
• Fully design and bring the Well 29 filtration project to bid-ready status
• Seek to obtain water rights for Well 34
• Fully design Reservoir 10 and have it construction ready in 2028
• Work with the United States Bureau of Reclamation to conduct a study on
the potential to withdraw bureau water from the Lake (Moses Lake)
• Create a map of the City showing water projects underway or planned

Improve the City’s Image and Reputation
o Success measures include:
 Business Climate
• Continue to improve permitting processes and customer service
• Pursue further deregulation while balancing the needs of the community
• Research and explore a potential enterprise zone or tax-free zone
• Make improvements to the downtown core
 Community Pride
• Grow volunteerism
• Produce a “For the Love of Moses Lake” event and program
• Crystalize messaging on Why Moses Lake (for business, residents,
visitors)
• Promote storytelling about why we’re here, who we are, and what made
Moses Lake what it is today

Implement the Financial Sustainability Plan
o Success measures include:
 Transition recreation facilities to nonprofit entities as set forth in the Plan
 Adopt and grow the Shared Stewardship model described in the Plan
 Explore the budget methods identified in the plan, including purchasing
improvements, service mix (e.g., in-house vs. contracting), Lean analysis, etc.
 Continue to pursue clean audits through financial statements and internal
controls
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Pursue a New Lake Crossing
o Success measures include:
 Obtain funding for the Environmental Impact Statement (EIS)
 Begin the Environmental Impact Statement (EIS) process
KEY PRINCIPLES
The following key principles will be observed as we prepare the City’s 2027 budget:
•

The City must adopt a balanced budget that is focused on long-term sustainability and does not
rely on 2026 ending fund balance as a source of General Fund revenue.
o

o
o

This will require departments to scrutinize budgets and offer areas of reduction.
Departments should offer ideas on cost savings, efficiencies, full cost recovery, changing
the method of service delivery, altering current service levels, or discontinuing certain
services to live within available resources.
Departments will provide a breakdown of each line item for review with City Manager
and Finance Director
Any increases in service will need to include new ongoing revenue sources or offsetting
reductions elsewhere in the budget.

In achieving a balanced budget, all programs, regardless of whether they are core, basic, or enhanced,
will be expected to implement additional cost reductions. Though not a blanket “across the board”
approach, all departments are directed to strive for further efficiencies, cost reductions, and creative
ways to help the budget.
Other potential cost reduction methods include the following:
• Purchasing improvements, e.g., bulk purchasing, re-bidding, etc.
• Precision budgeting, Lean, distribution of duties, and other efficiencies
• Employee benefits – comparable with other cities
• Service mix, e.g., contracting vs. in-house
• Further service level reductions
• Non-tax-related net revenue enhancements (e.g., contracting our services with other agencies)
Align with Council Priorities
Department goals should align with the City Council’s priorities.
• Identify capital investments for projects, facilities, and equipment that will optimize city
infrastructure, services, and operational efficiencies. Include maintenance and operating costs
in your capital requests.
• Unrestricted reserve funds shall only be used for one-time capital costs (capital and utility
funds). Ongoing maintenance and operating expenses will be reviewed on a line-item basis to
ensure need.
Staffing and Personnel
•
•
•

For costs related to staffing, the preliminary budget will incorporate increases related to
contractual obligations negotiated for our represented employees and non-represented will be
based on the step program developed in 2024. Finance will perform these calculations.
Reclassified positions will be considered if the need can be justified in the fulfillment of the City’s
goals.
The “base” overtime budget should be estimated as though the operation is fully staffed.
Overtime caused by vacancies should be covered by related salary savings.

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Significant Changes
•

If there are significant programs and operational changes needed, a policy proposal should be
written to meet City priorities. Significant operation program changes include:
o
o
o
o
o
o

Major service reductions or expansions;
Any increase or decrease in staffing levels;
Significant one-time costs, including all capital improvements;
Significant ongoing cost increase to maintain existing services or changes in the method
of service delivery;
Changes in operations that will significantly affect customer service – either external or
internal to the organization; and
Proposed fee increases or new revenue sources.

Any proposal for additional budget authority for staff or programs should come with proposed ongoing
revenues to cover the additional costs or proposed expenditure reductions in other areas.
In past years, as budgets allowed, we have increased contributions to capital reserves for replacement
in the Fleet Maintenance and Building Maintenance Funds and made additional contributions to Central
Services for Information Technology hardware and software replacement. The FY 2027 budget will
include funding for capital facility replacement needs as well as maintaining and improving the
pavement condition of city streets. Contributions to capital reserves for replacement in Fleet
Maintenance and Information Technology hardware and software replacement will be evaluated as we
work through the 2027 budget.
The RCW Budget calendar and estimated target dates to meet state law requirements are attached to
this document.

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Budget Calendar for
Preparation of 2027 Budgets

State Law Time
Limitations

Actual 2026
Date

Moses Lake's
Date

Policy setting sessions between City
Council, City Manager & Department
Heads.

Not Applicable

Not
Applicable

May 1st & 2nd

1. Request by Finance Director to all
department heads and those in charge of
municipal offices to prepare detailed
estimates of revenues and expenditures
for next fiscal year (calendar year). RCW
35.33.031 and RCW 35A.33.030.

By second
Monday in
September.1

September
14

June 12

2. Estimates are to be filed with the
Finance Director. RCW 35.33.031 and
RCW 35A.33.030.

By fourth Monday
in September.

September
28

July 17

3. Revenue estimates and department
budgets are presented to the City
Manager for modifications, revisions or
additions. Finance Director must submit to
City Manager proposed preliminary
budget setting forth the complete financial
program, showing expenditures requested
by each department and sources of
revenue by which each such program is
proposed to be financed. RCW 35.33.031
and RCW 35A.33.030.

On or before the
first business day
in the third month
prior to beginning
of the fiscal year.

October 1

July 31

4. City Manager provides the legislative
body with current information on estimates
of revenues from all sources as adopted
in the budget for the current year. City
Manager also provides the legislative
body with the proposed preliminary
budget setting forth the complete financial
program, showing expenditures requested
by each department and sources of
revenue by which each such program is
proposed to be financed. RCW 35.33.135
and 35A.33.135

No later than the
first Monday in
October.

October 5

Budget
workshops September 8 –
October 27

5. Implicit price deflator calculated by
Bureau of Economic Analysis for property
tax limit.

By fourth
Wednesday in
September.

September
23

September 23

Major Steps in Budget Preparation

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6. The legislative body must hold a public
hearing on revenue sources for the
coming year's budget, including
consideration of possible increases in
property tax revenues. RCW 84.55.120.
After the hearing, a city may choose to
pass an ordinance at the same meeting
authorizing a property tax increase in
terms of dollars and percent to comply
with Referendum 47.

Before legislative
body votes on
property tax levy.
Deadlines for levy
setting are in item
9 below.

See Item 9
Mid-October
to midNovember.

October 27 or
November 10

7. City Manager prepares preliminary
budget and budget message2 and files
with the city legislative body and City
Clerk. RCW 35.33.055 & 35A.33.052.

At least 60 days
before the ensuing
fiscal year.

November 2

October 27

8. Clerk publishes notice of filing of
preliminary budget with Finance Director
and publishes notice of public hearing on
final budget once a week for two
consecutive weeks. RCW 35.33.061 &
35A.33.050.

No later than the
first two weeks in
November.

November 1
– November
18

October 13
October 27

9. Setting property tax levies. RCW
84.52.070.

November 30 for
all cities and
towns.

November
30

October 27 – 1st
November 10 –
2nd

10. The legislative body, or a committee
thereof, must schedule hearings on the
budget or parts of the budget and may
require the presence of department
heads. RCW 35.33.057 & 35A.33.055.

Prior to the final
hearing.

November 1
through 25
(suggested)

November 10 or
November 24

11. Copies of proposed (preliminary)
budget made available to the public. RCW
35.33.055 & 35A.33.052.

No later than six
weeks before
January 1.

November
20

November 3

12. Final hearing on proposed budget.
RCW 35.33.071 & 35A.33.070.

On or before first
Monday of
December, and
may be continued
from day-to-day
but no later than
the 25th day prior
to next fiscal year
(December 7).

December 7

November 24

13. Adoption of budget for 2001. RCW
35.33.075 & 35A.33.075.

Following the
public hearing and
prior to beginning
of the ensuing
fiscal year.

Day of public
hearing
through
December
31.

November 24

After
adoption

After adoption

14. Copies of final budget to be
transmitted to the State Auditor's Office
and to MRSC by the City Clerk. Finance
Director transmits final budget to Grant
County Commissioners.

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RCW 35.33.031 actually provides "on or before the second Monday of the fourth month," etc.
Therefore, pursuant to the state budget law, that step (and certain others) could be taken before
the dates listed here. See also, RCW 35A.33.030.
1

RCW 35.33.057 and RCW 35A.33.055 specify that the budget message must contain the
following:

An explanation of the budget document;
An outline of the recommended financial policies and programs of the city for the ensuing fiscal
year;
A statement of the relation of the recommended appropriation to such policies and programs;
A statement of the reason for salient changes from the previous year in appropriation and revenue
items;
An explanation for any recommend major changes in financial policy
If a due date falls on a Saturday, Sunday or Holiday, that due date becomes the next business
day. RCW 1.12.070.
3

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Council Agenda Bill

Subject

Meeting Date:

Agenda Item Number:

Public Safety Sales Tax Ballot Measure Resolution 4042

6/9/2026

67665

Department

Proceeding Type

Administration

New Business

Presenter at the Meeting

Proposed Council Action/Motion:

Katherine Kenison, City Attorney

Information Only
Receive and File

Packet Attachments (if any)

Discuss

4042 Public Safety Sales Tax Ballot Measure.docx

28.02KB

4042 Public Safety Sales Tax Explanatory Stmt.docx

13.6KB

Provide Direction
Public Hearing
Adopt/Approve
Authorize
Other
Motion required.

Recommended Motion
Motion to adopt Resolution 4042 for a ballot Proposition imposing a Criminal Justice Sales and Use Tax as presented.

Summary/Background

The Washington state legislature approved Engrossed Substitute House Bill 2015 through Section 201, Chapter 350, Laws of Washington 2025
authorizing qualified cities and counties to impose, by resolution or ordinance, as new sales and use tax of one-tenth of a percent (0.1%) for criminal
justice purposes.
The State of Washington legislature created a Law Enforcement Grant Program for the purpose of hiring, retaining, and training new law enforcement
officers, peer counselors, and behavioral health personnel working in co-response to increase community policing and public safety, to be
administered by the Criminal Justice Training Commission.
To impose the public safety sales and use tax, the city must submit documentation to the Criminal Justice Training Commission (“CJTC”) showing it
meets the grant program requirements. To qualify for the grant program, and in turn to impose the public safety sales tax, the law enforcement
agency must have:
• Issued and implemented policies and practices consistent with RCW 43.17.425 and 10.93.160,and the office of the attorney general's keep
Washington working act guide, model policies, and training recommendations for state and local law enforcement agencies;
• Participated in commission training as required by RCW 43.101.455 and 36.28A.445;
• Issued and implemented policies and practices regarding use of force and de-escalation tactics consistent with RCW 10.120.030 and the office
of the attorney general's model policies, and all other commission and attorney general model policies regarding use of force for law
enforcement including, but not limited to, duty to intervene and training and use of canine teams;
• Implemented use of force data collection and reporting consistent with chapters 10.118 and10.120 RCW when the program is operational, as
confirmed by a notice from the attorney general's office to all police chiefs and sheriffs;
• Issued and implemented policies and practices consistent with chapters 7.105 and 9.41 RCW and the commission model policies and training
addressing firearm relinquishment pursuant to court orders;
• A 25% officer completion rate with the commission's forty-hour crisis intervention team training;
• 100% officer compliance rate for those officers required to complete trauma-informed, gender-based violence interviewing, investigation,
response, and case review training developed or approved by the commission pursuant to RCW 43.101.272 and43.101.276, and if requested by
the commission, participated in agency case reviews;
• Received funding from a sales and use tax authorized pursuant to RCW 82.14.340;
• A police chief who is certified by CJTC, and who has not been convicted of a felony anywhere in the United States or under foreign law, or
been convicted of a gross misdemeanor involving moral turpitude, dishonesty, fraud, or corruption; and

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• Issued and implemented policies and practices that prohibit volunteers who assist with agency work from enforcing criminal laws, other than
for assistance with special event traffic and parking, including engaging in pursuits, detention, arrests, the use of force, or the use of deadly
force, carrying or the use of firearms or other weapons, or the use of dogs to track people or animals other than for purposes of search and
rescue; and that set forth the required supervision of volunteers, including that they must be clearly identifiable by the public as
distinguishable from peace officers and any identifying insignia must be officially issued by the agency and used only when on duty.
The Moses Lake Police Department meets the requirements to receive a grant from the CJTC Grant Program and is qualified to impose the Public
Safety Sales Tax. Once the tax is implemented, revenues collected must be used for criminal justice purposes.
At the City Council retreat May 1-2, 2026, the Council discussed rising public safety costs related to current service levels and the need to cut other
non-public safety department costs in order to accommodate these increases within recurring revenue levels. At this time, the City does not have the
recurring revenue to maintain the current level of service for the Police Department. Council discussed the options for new recurring revenue and
identified the Public Safety Tax authorized by HB 2015, which may be imposed by the council (council-manic) or by voter approval. Council prefers to
seek voter approval. A ballot measure for the Public Safety Tax can only be submitted at primary or general elections (August or November).
To put a Public Safety Sales Tax measure on the ballot, Council must adopt an election resolution. The resolution must include background and
reasoning on the need for the additional funding as well as the proposed ballot proposition. The adopted resolution must be submitted to Grant
County prior to the election filing deadline which is May 1, 2026, for the August 4, 2026, primary election, or August 4, 2026, for the November 3,
2026, general election.
A draft resolution identifying background information, identifying the uses of the funds for public safety services, including maintaining current levels
of service, calling for an election on November 3,2026, and certifying a proposition and ballot title to Grant County Elections, and authorizing
preparation of a local voters’ pamphlet providing information on the ballot measure, is included with this agenda bill. In addition to the resolution,
Council must also appoint members to the pro and con committees prior to the filing deadline. The committees can contain up to three members
each, and they are responsible for preparing the pro/con statements and rebuttal statements for the voter pamphlet. Also by the filing deadline, the
City must prepare and submit an explanatory statement providing the purpose of the proposition, the financial impact, and other information about
the measure in common and neutral language.
Attached to this report are the draft resolution and explanatory statement for a potential Public Safety Sales Tax ballot measure. Sales tax increases
are effective at the next January 1, April 1, or July 1 following the election approving the increase; however, any change cannot be effective sooner
than 75 days after the Department of Revenue receives notice of a favorable election (typically after the election is certified). This would mean that a
Public Safety Sales Tax would be effective January 1, 2027, if approved at the August 2026 primary election or April 1, 2027, if approved during the
November 2026 general election.
Moses Lake would like to adopt this sales tax of one-tenth of a percent for criminal justice purposes.
Fiscal Consideration

The implementation of the Public Safety Sales Tax would provide an estimated $1.2 million dollars in 2027 and annually in additional recurring
revenue in the General Fund which would allow the City to maintain current levels of police services.

Reviewed and Approved by:
City Manager - Rob Karlinsey on 6/3/2026
Finance - Madeline Prentice on 6/1/2026
Police - David Sands on 6/2/2026

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RESOLUTION 4042
A RESOLUTION OF THE MOSES LAKE CITY COUNCIL
PROVIDING FOR THE SUBMISSION TO THE QUALIFIED
VOTERS OF THE CITY OF MOSES LAKE AT THE NOVEMBER
3, 2026 GENERAL ELECTION, OF A PROPOSITION
AUTHORIZING A SALES AND USE TAX OF ONE-TENT (0.1%)
OF ONE PERCENT ON THE SELLING PRICE OR VALUE OF NA
ARTICLE TO FUND PUBLIC SAFETY AS PERMITTED IN RCW
82.14.450 ; SETTING FORTH THE TEXT OF THE BALLOT
PROPOSITION; DIRECTING PROPER CITY OFFICIALS TO
TAKE NECESSARY ACTIONS; AND PROVIDING FOR OTHER
MATTERS RELATED THERETO.
Recitals:
1. The City of Moses Lake (the “City”) is a Code City, located in Grant County, Washington, duly
organized and existing pursuant to the laws of the state of Washington.
2. The City maintains its own fully staffed police department for law enforcement within the City
limits and public safety is a core responsibility of the City.
3. Approximately 33% of the City’s General Fund budget is dedicated to police services and
criminal justice system functions, underscoring both the scale and importance of these services
within the City’s fiscal structure.
4. The City faces a structural deficit between ongoing revenues and expenditures due to stateimposed property tax growth limits, state mandated responsibilities, inflationary cost increases,
population growth, rising service demands, and limited revenue flexibility.
5. Without new, stable, and ongoing revenue, the City will be unable to sustain current criminal
justice and public safety service levels in future biennia, negatively affecting law enforcement,
prosecution, defense, court, jail operations and related services.
6. The Washington State Legislature enacted House Bill 2015 in the 2025 legislative session to
provide qualified cities, towns, or counties the ability to authorize, by resolution or ordinance, a
new local option sales and use tax of one-tenth of one percent (0.1%) solely for criminal justice
purposes.
7. HB 2015 authorizes the City Council to impose the public safety sales and use tax councilmanically, without a vote of the people; however, the City Council wishes to submit the issue to
the voters for approval.
8. Under RCW 82.14.450, proceeds of the sales and use tax must be used to support criminal
justice purposes, which include adding new police officers, paying public safety operations,

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providing for law enforcement staffing and retention, providing homeless or mental health services
designed to reduce the numbers of people interacting with the criminal justice system, and other
activities that substantially assist the criminal justice system.
9. If approved by the voters, the one-tenth of one percent (0.1%) sales and use tax on retail sales
within the City would be paid by all retail consumers, including non-resident visitors; if approved,
the tax is estimated to generate approximately $1.2 million dollars in 2027.
10. Council finds that imposition of the additional one-tenth of one percent sales and use tax
authorized in RCW 82.14.345 is necessary to ensure predictable and sufficient funding for
essential public safety services, including maintaining current levels of service, and to meet the
current and future needs of Moses Lake City residents;
11. The Council finds that it is the City’s interest to place this measure on the November 3, 2026,
general election ballot for voter consideration and that the proceeds from the tax will be expended
solely for purposes authorized by RCW 82.14.345
12. The Moses Lake City Council finds that the Moses Lake Police Department meets all of the
requirements to receive a grant from the Local Law Enforcement Grant Program created in Section
101, Chapter 350, Laws of Washington 2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MOSES LAKE AS FOLLOWS:
Section 1. Findings.
A. The City Council hereby finds that the best interests of the residents of the City and the
general public require the City to pay costs associated with providing and/or contracting
for public safety services, including but not limited to costs associated with: providing
public safety services to meet increased demand and calls for service; adding new police
officers; paying public safety operations, maintenance and capital; providing for law
enforcement staffing and retention; and providing other City operations and services
authorized by RCW 82.14.450 (the “Public Safety Services”).
B. The Moses Lake City Council finds that the Moses Lake Police Department meets all
of the requirements to receive a grant from the Local Law Enforcement Grant Program
created in Section 101, Chapter 350, Laws of Washington 2025.
C. The above recitals are incorporated herein as additional findings by the City Council.
Section 2. Election. To provide funding for criminal justice purposes as authorized by RCW
82.14.450, the City requires the submission to the qualified electors of the City for approval or
rejection at the general election to be held on November 3, 2026 of a proposition authorizing an
additional sales and use tax of 1/10th of 1% (0.1%) on the selling price in the case of a sales tax,
or the value of the article used in the case of a use tax, pursuant RCW 82.14.450. Grant County
Elections, as ex-officio supervisor of elections in the City, is hereby requested to submit to the

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qualified electors of the City the proposition set forth below. Upon approval of the voters of the
proposition hereinafter set forth, the City may use proceeds of such sales and use tax to pay the
costs of Public Safety Services as more particularly described in this ordinance.
The County Auditor is hereby authorized and directed to certify said proposition in the following
form:
CITY OF MOSES LAKE
PROPOSITION NO. 1
PUBLIC SAFETY SALES AND USE TAX
The Moses Lake City Council adopted Resolution No. 4042 concerning funding for public safety
services.
This proposition would increase the sales and use tax rate by 1/10th of 1% (0.1%, or one cent per
$10 sale) to provide funding for public safety services to meet increased demand and calls for
service; adding new police officers; paying public safety operations, maintenance and capital;
providing for law enforcement staffing and retention; and providing other criminal justice City
operations and services as permitted under RCW 82.14.450.
Should this proposition be approved?
YES
NO
Section 3. Corrections. The City Clerk is authorized to make necessary clerical corrections to
this resolution, including but not limited to the corrections of scrivener’s and clerical errors,
references, numbering, section and subsection number and any references thereto, and to make
corrections and revisions consistent with the requirements of the Grant County Auditor which do
not change the substantive meaning of this resolution.
Section 4. Local Voters’ Pamphlet Authorized. The preparation and distribution of a local voters’
pamphlet providing information on the foregoing ballot measure is hereby authorized. The
pamphlet shall include an explanatory statement and arguments advocating approval and
disapproval of the ballot measure, if any. In accordance with RCW 29A.32.280, the arguments
advocating approval and rejection of the ballot measure shall be prepared by committees appointed
by the City Council. Each committee shall be composed of not more than three persons; however,
a committee may seek the advice of any person or persons.
Section 5. Severability. If any section, sentence, clause or phrase of this resolution should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase.

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Section 6. Effective Date. This resolution shall take effect and be in full force immediately upon
passage by the Board.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MOSES LAKE, WASHINGTON this
9th day of June, 2026.

____________________________________________
Dustin Swartz, Mayor

ATTEST:
____________________________________
Debbie Burke
City Clerk

Approved as to form:
_____________________________________
Katherine Kenison
City Attorney

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Explanatory Statement:
City of Moses Lake, Washington
Public Safety Sales Tax
The City of Moses Lake provides public safety and related services to its residents and businesses
through its own, fully-staffed, police department. The City has identified a need to retain and
provide dedicated police officers to keep up with the rising population within the City and
increasing calls for service. In order to pay for public safety expenses, including maintaining
current staffing levels and increasing law enforcement costs generally, the City Council has
approved a Public Safety Sales Tax ballot measure. If approved by voters, the City would impose
a 0.1% sales tax on retail sales within the City that would be paid by all retail sales consumers,
including non-residents. New sales tax revenue would pay costs associated with: providing public
safety services; paying public safety operations, maintenance and capital; providing for law
enforcement staffing and retention; and providing other public safety operations and services
authorized by RCW 82.14.450. If this measure is approved, the additional 0.1% sales tax would
generate approximately $1.2 million dollars in 2027.

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2026 City of Moses Lake Agenda Forecast - Jun 13 to Aug 31
Administrative planning document only.
All items are tentative and subject to constant change.

Date/Time
Proceeding
Sat, Jun 13 fr 9 am - 10 am

6/4/2026

Today's Date:

LF Status

Tue, Jun 16

Townhall at 6 p.m.

Community Beautification (2025-26 CA18 and 2026 CG3)

Horton

Tue, Jun 23
x

Off Site Presentation
6:30 at Civic Ctr:
""
""
Consent
""
""
Old Business
New Business
""
""
""
""
""
Staff

5:30 pm at Lauzier Field for Mural Unveiling
Cost Recovery Fee Study Update - Katherine Goetz, Berk Consulting
Moses Lake Municipal Airport Commissioner Recognition - Finley Grant
Permit Process Improvement Report
Comprehensive Plan Consultant Agreement Amendment
Cash and Deposit Policy Resolution xxxx
Bureau of Justice Grant
Extraterritorial Agreement Policy Update Resolution xxxx
Weed Abatement 938 S Balsam St
Grant County Urban Growth Planning Interlocal Agreement
Stratford Road - Alder Street Bridge Water Main - Night Work
Downtown Restriping Update
ADA On Street Parking Access Assessment (CA10)
Larson Recreation Center RFQ Review
Public Facilities Districts Report

Coutts
Murillo
Karlinsey
Richmond (Smith)
V Ramsey
start 5-22
Prentice
start 6-3
Sands
start 6-4
L Ramsey
Horton
start 6-2
V Ramsey
L Ramsey
start 6-1
L Ramsey
L Ramsey
Coutts
Cruz

Mon, Jun 29

Study Session at 2:30 pm

Landscape Architects-Conf Rm 225

?in person only

Jun-Jul

Exec Only

City Manager Annual Performance Evaluation

42.30.110 (1)(g)

Tue, Jul 14
6:30 PM

Presentations
""
""
""
Consent
""

Introduction of Finance Director Shiela Danielson
Police Captain Adam Munro and Sergeant <to be det'd> Promotions
Public Safety Tax Ballot Measure Pro-Con Committee Assignments
Stratford Rd/ SR-17 Intersection Improvement Design - Consultant
Western Avenue Vacate Ordinance xxxx
Shoreline Master Program Amendment Ordinance 3098

<motion>
<motion>
<motion>
Motion
Motion
Motion
Motion
Discussion
Discussion
Discussion

<motion>
Motion

Sands
Karlinsey
L Ramsey
Karlinsey
A Harris

COML Council Packet 6-9-26, Page 111 of 114

start 5-22

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2026 City of Moses Lake Agenda Forecast - Jun 13 to Aug 31
Administrative planning document only.
All items are tentative and subject to constant change.

Date/Time

Proceeding
Old Business
""
New Business
""
""
""
Staff

Today's Date:

6/4/2026

Jun 23 due dates: PW 6/7, Atty 6/9, Director 6/12, City Mgr 6/15, Community Events Noon 6/23 for Mayor
Standard Public Hearing Notices for Jul 14 are due Jun 24 end of day.
#/ltr/pg Subject
Action
Presenter
Graffiti Regulation Annual Review
Discussion Horton
Community Beautification Townhall Results
Discussion Horton
Parking Lot Standard Requirements First Presentation
Discussion V Ramsey
Off Street Parking Requirements First Presentation
Discussion V Ramsey
Annexation Policy First Presentation
Discussion Kenison
Right of Way Vacation Policy First Presentation
Discussion Kenison
Special Event Analytics
Coutts

Tue, Jul 21 at 6 pm

Commercial and Multifamily Design Standards Workshop
Annexation Policy Resolution xxxx
Right of Way Vacation Policy Resolution xxxx

Tue, Jul 28
x

Grant County Trends 2024 - Dr. Patrick Jones, EWU
Grant County Economic Development Council - Brant Mayo, Executive Director
Main Street Tax Annual Report - Mallory Miller, DMLA Executive Director
Receive and File Airport State Capital Improvement Program (SCIP)
<motion>
Parking Lot Standard Requirements Ordinance xxxx
Motion
Code Enforcement Regulations First Presenation (2026 CG3)
Discussion
Fee Schedule Amending Cost Recovery Study Items Res xxxx
Motion
Police Labor Agreement
Motion
Crime Statistics Annual Report
2026 2nd Quarter Financial Report
Schedule Budget Workshop on a Saturday in October
2027 Comp Plan Precess Update

Study Session - 6 pm
Presentations
""
Consent
Old Business
New Business
""
""
Staff
""
pg
""
""

Discussion
Motion
Motion

Thurs, July 30 at 6 pm

AGCCT Location: City of Warden

August regular meetings

NOTICE OF CANCELLED REGULAR MEETING - Post Notice after last Regular Meeting in July

LF Status
(recur)

V Ramsey
Kenison
Kenison

Coutts
Karlinsey
V Ramsey
Horton
Murillo
Springer
Sands
Danielson
Danielson
V Ramsey

HOLD THIS LINE FOR SPECIAL REMOTE MEETING JUST TO PAY BILLS
COML Council Packet 6-9-26, Page 112 of 114

(recur)
(recur)
(recur)

(recur)
NR cur)
(recur)

Page 113 of 114

2026 City of Moses Lake Agenda Forecast - Jun 13 to Aug 31
Administrative planning document only.
All items are tentative and subject to constant change.

Date/Time

Proceeding

6/4/2026

Today's Date:

LF Status

2026: “Council at the Market” on the second Saturday of each month on June 13, July 11, August 8, and September 12 from 10 am to Noon.

Future
Meeting Items
Column1
Column2
Aug Regular Meetings
Sept 8
Presentation
Sept 8
Old Business
Sept 8
New Business
Sept Special
Sept
Study Session
Sept
New Business
Sept-Oct
Study Session
Fall 2026
Staff
Fall 2026
Workshop
Fall 2026
Study Session
Fall 2026
Study Session
Fall 2026
New Business
Oct 27&Nov 10
Public Hearing
Nov 10
Public Hearing
Nov 24
Old Business
Dec 22

Column3
Column4
Column5
Column6
NOTICE OF CANCELLED REGULAR MEETING, designate a special mtg just to pay bills
Capital Improvement Plan Update
Code Enforcement Regulations Ordinance xxxx (2026 CG3)
Motion
Conditional Use Permit Processes MLMC 15.225 First Presentation
Discussion
Division St. Neighborhood Meeting (2025-26 CA9)
Facilities Assessment Report (2025-26 CA15)
Site Permit Process First Presentation
Discussion
2027 Budget Workshops
Discussion
Sales Tax Levy Renewal (Transp Benefit District) expires 12-31-27
Safer Routes to Schools - Nelson Rd Project
Discussion
Development Code MLMC 15.320.020 Binding Site Plans
Discussion
Swale/Sidewalk Discussion with PW-CDD-Stakeholders
Discussion
Award Pelican Horn Sewer Main Replacement
Motion
2027 Budget Ordinance First and Second Presentations
PH x2
2027 Property Tax Resolution xxxx
Motion
2027 Budget Ordinance xxxx
Motion
NOTICE OF CANCELLED REGULAR MEETING - approved by Council in January

Future
Items not Column2
assigend a meeting
date
Column1
Column3
Column4
Column5
5:30 start
Study Session
** Stormwater Rate Structure Presentation
Presentation
Water Projects Map (2026 CG2)
Presentation
Moses Lake Municipal Airport Commission Appointment - unexpired term
Public Hearing
Eastlake Dr Vacate Ordinance xxxx
Consent
Amend STBG Grant for Yonezawa Round-a-bout

Column6
Discussion
Motion
<motion>

Column7
CCO
Karlinsey
Horton
V Ramsey
Karlinsey
Horton
V Ramsey
Danielson
Karlinsey
L Ramsey
V Ramsey
L Ramsey
L Ramsey
Danielson
Danielson
Danielson
CCO
Column7
Baltzell
Baltzell
Karlinsey
V Ramsey
Baltzell

COML Council Packet 6-9-26, Page 113 of 114

Column8

LR-LB

Page 114 of 114

2026 City of Moses Lake Agenda Forecast - Jun 13 to Aug 31
Administrative planning document only.
All items are tentative and subject to constant change.

Date/Time

May 2028

Today's Date:

6/4/2026

Jun 23 due dates: PW 6/7, Atty 6/9, Director 6/12, City Mgr 6/15, Community Events Noon 6/23 for Mayor
Standard Public Hearing Notices for Jul 14 are due Jun 24 end of day.
#/ltr/pg Subject
Proceeding
Action
Presenter
Consent
Accept Lakemont Planned Development Deeds
<motion>
V Ramsey
Consent
MOU Port of Moses Lake Bridge Project
<motion>
Karlinsey
Consent
MOU Port of Moses Lake Canal Project
<motion>
Karlinsey
Consent
Multi Modal Trails Team and Plan Removal of prior Exhibit D
(ref Res 3997 12-10-24)
L Ramsey
Consent
Public Works Contract Project Acceptance Authority Res or Ord xxxx
<motion>
Karlinsey
Consent
Simplot Rope Rescue Contract
<motion>
Perillo
Old Bus
Airport Commission Duties Resolution xxxx
Motion
Baltzell
Old Bus
Private Property Burn Regulations Ordinance xxxx
Motion
Perillo
Old Bus
** Stormwater Rate Structure Ordinance xxxx
Motion
Baltzell
Old Bus
WSDOT Administrative Settlement Policy Resolution xxxx
Motion
Baltzell
New Bus/Old Bus
Airport Operations Manual Update
Baltzell
1st Pres/Motion
New Bus/Old Bus
Building Permit Recovery Fund Ordinance
1st Pres/Motion
Horton
New Bus/Old Bus
Employee Handbook Update
1st Pres/Motion
Springer
New Bus
Accept Fire Station Land Donation
Motion
Perillo
New Bus
Establish Biennial Budget Process for 2029-2030 Ordinance xxxx
Motion
Danielson
New Bus
Future Land Use Map Update (fr Study Session 6/11/24)
Motion
V Ramsey
New Bus
Grant County Council of Governments
Motion
Karlinsey
New Bus
New Cingular Lease Amendment
Motion
Baltzell
New Bus
Shopping Cart Collection Volunteer Group
Discussion Horton
New Bus
Write-off Uncollectible Accounts Authorization Ord or Res
Motion
Danielson
New Bus
ML School District Playfield Watering Exemption Ordinance xxxx
Motion
Baltzell

COML Council Packet 6-9-26, Page 114 of 114

LF Status

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(after Plan Comm

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