On the agenda: Franklin packet — data center (Aug 4)

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that the public will be able to view and listen to the meeting.
https://www.youtube.com/c/CityofFranklinWIGov
CITY OF FRANKLIN
COMMON COUNCIL MEETING*
FRANKLIN CITY HALL - COMMON COUNCIL CHAMBERS
9229 WEST LOOMIS ROAD, FRANKLIN, WISCONSIN
AGENDA
TUESDAY, AUGUST 4, 2026 AT 6:30 P.M.
A.

Call to Order and Roll Call.

B.

Citizen Comment Period.

C.

Approval of Minutes: Regular Common Council Meeting of July 21, 2026.

D.

Hearings.

E.

Organizational Business.

F.

Letters and Petitions.

G.

Reports and Recommendations:
1.
Consent Agenda:
(a)
A Resolution Authorizing Certain Officials to Accept a Conservation
Easement for 11311 W. Forest Home FHCC #1 LLC, FHCC #2 LLC, FHCC
#3 LLC, (Ener-Con Companies, Inc., Applicant).
(b)
A Resolution Authorizing Franklin Director of Health and Human Services to
Accept and Execute the 2026 Division of Public Health Consolidated Contract.
(c)
A Resolution Authorizing the Director of Health and Human Services, to
Approve and Sign the Fun Flicks Outdoor Movies Contract.
2.
A Resolution to Execute S. 116th Street Trail Project Change Order No. 6 to Graef­
USA, Inc. in the Amount of $45,000.00.
3.
A Resolution to Approve Change Order No. 1 for the S. 116th Street Trail to
Willkomm Excavating & Grading, Inc. for the Amount of $486,750.00.
4.
A Resolution to Purchase Additional Wetland Mitigation Credits for the S. 116th
Street Trail Project of $60,000.
5.
Milwaukee Metropolitan Sewage District Oak Creek Southwest Metropolitan
Interceptor Sewer Extension Project Request for Extended Work Hours Approval.
6.
An Ordinance to Amend Ordinance 2025-2712, an Ordinance Adopting the 2026
Annual Budget for the Capital Outlay Fund, Equipment Replacement Fund, Capital
Improvement Fund, Water Fund, TID 8 Projects Fund and TID 9 Projects Fund to
Provide Appropriations for Critical Capital Projects Necessary for the 2026 Budget.

Common Council Meeting Agenda
August 4, 2026
Page2

7.
8.
9.
10.

11.

12.
13.
14.

15.

An Ordinance to Amend Ordinance 2025-2712, an Ordinance Adopting the 2026
Annual Budget for the General Fund to Provide $20,000 of Appropriations for the
Extended Warranty of Franklin's 3PAR SAN Infrastructure.
Authorize Park Place Technologies LLC to Provide Extended Warranty and Repair
Support for Existing HPE 3PAR SANS (Storage Area Networks) Funding Account:
01-0144-5242.
Rename the "Information Services" Department to "Security and Information
Technology Management" and Modify the Department Scope of Services.
A Resolution Conditionally Approving a Land Combination for 4801 W. Ashland
Way and 4710 W. Basswood Drive (TKN 900-0009-021 and 900-0009-007)
(Yaskawa America Inc.).
A Resolution to Extend for Additional Two (2) Years Resolution No. 2024-8153, a
Resolution Imposing Conditions and Restrictions for the Approval of a Special Use
for Lake Grove Place, a Multi-Family Development with 38 Dwelling Units upon
Property Located at Approximately 3709 W. College Avenue (Safari Homes Franklin
LLC).
Approval of Professional Services Renewal Agreement with Forward Appraisal, LLC
for Assessment Services (2027--2029 Assessment Years).
Implementation of Remaining Personnel Committee Recommendations Regarding
Non-Represented Employee Personnel Policies.
Cell Towers Communications Facilities Providers Lease Agreements with the City of
Franklin and the Franklin Water Utility. The Common Council may enter closed
session pursuant to Wis. Stat. § 19.85(1)(e), for market competition and bargaining
reasons, to deliberate and consider terms relating to the Cell Towers Communications
Facilities Providers Lease Agreements with the City of Franklin and the Franklin
Water Utility, the investing of public funds and governmental actions in relation
thereto, including the terms and provisions thereof, and to reenter open session at the
same place thereafter to act on such matters discussed therein as it deems appropriate.
City Personnel Compensation Alignment Discussion. The Common Council may
Enter Closed Session Pursuant to Wis. Stat. § 19.85(1)(C), Considering Employment,
Promotion, Compensation, or Performance Evaluation Data of any Public Employee
Over Which the Governing Body has Jurisdiction or Exercises Responsibility, and to
Reconvene in Open Session at the Same Place Thereafter to Act on Such Matters
Discussed Therein as it Deems Appropriate.

H.

Licenses and Permits: License Committee Meeting of August 4, 2026.

I.

Bills.
Request for Approval of Vouchers and Payroll.

J.

Adjournment.

Supporting documentation and details of these agenda items are available at City Hall durmg normal business hours.
[Note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate ands and

Common Council Meeting Agenda
August 4, 2026
Page 3

services For additional Information, contact the City Clerk's office at (414) 425-7500 ]

REMINDERS:
August 11
August 17
August 18
August 20
September 1
September 3
September 7

Fall Partisan Primary
Committee of the Whole
Common Council
Plan Commission
Common Council
Plan Commission
City Hall Closed-Labor Day

7:00 a.m.-8:00 p.m.
6:30 p.m.
6:30 p.m
6:00 p.m.
6:30 p.m.
6:00 p.m.

BLANK PAGE

CITY OF FRANKLIN
COMMON COUNCIL MEETING
JULY 21, 2026
MINUTES
ROLL CALL

A.

The regular meeting of the Franklin Common Council was held on
July 21, 2026, and was called to order at 6:30 p.m. by Mayor John R.
Nelson in the Franklin City Hall Council Chambers, 9229 W.
Loomis Road, Franklin, Wisconsin. On roll call, the following were
present: Alderman Johnson, Alderwoman Eichmann, Alderman
Hasan, Alderwoman Kresovic, Alderman Salous, and Alderwoman
Kenney. Also in attendance were Director of Administration Kelly
Hersh, City Attorney Jesse A. Wesolowski, City Attorney Christina
Lucchesi, and City Clerk Shirley Roberts.

CITIZEN COMMENT

B.

Citizen comment period was opened at 6:31 p.m. and was closed at
6:42p.m.

MINUTES
JULY 7, 2026

C.l.

Alderman Hasan moved to approve the minutes of the Common
Council meeting of July 7, 2026, as presented. Seconded by
Alderwoman Kresovic. All voted Aye; motion carried.

MINUTES
JULY 16, 2026

C.2.

Alderman Hasan moved to approve the minutes of the Special
Common Council meeting of July 16, 2026, as presented. Seconded
by Alderwoman Eichmann. On roll call, Alderman Johnson,
Alderwoman Eichmann, Alderman Salous, Alderwoman Kresovic
and Alderman Salous voted Aye; Alderwoman Kenney abstained.
Motion carried.

S. 76" ST. WATER MAIN
BID

G.1.

Alderman Johnson moved to authorize staff to proceed to advertise
and bid the S. 76 Street Water Main Extension Project. Seconded
by Alderwoman Eichmann. All voted Aye; motion carried.

S. 27" ST. WATER MAIN
DESIGN

G.2.

Alderwoman Kresovic moved to authorize staff to begin design of
S. 27" Street Water Main Extension Project and come back to
Council with a proposed budget amendment for project design and
construction. Seconded by Alderman Hasan. All voted Aye;
motion carried.

RES. NO. 2026-8496
TERRACON
CONSULTANTS, INC.
PROPOSAL

G.3.

Alderman Hasan moved to adopt Resolution No. 2026-8496, A
RESOLUTION TO APPROVE TERRACON CONSULTANTS,
INC. GEOTECHNICAL SERVICES PROPOSAL FOR SOUTH
51 ST STREET FROM WEST RAWSON AVENUE TO WEST
DREXEL AVENUE IN THE AMOUNT OF $14,200, with using
the city standard contract. Seconded by Alderwoman Eichmann.
All voted Aye; motion carried.

WATER TOWER PARK
PROJECT BID

G.4.

Alderwoman Eichmann moved to authorize staff to proceed to
advertise and bid for the Water Tower Park Restoration Project.
Seconded by Alderman Hasan. All voted Aye; motion carried.

Common Council Meeting
July 21, 2026
Page2

RES. NO. 2026-8497
RYAN MEADOWS
CONDOMINIUMS
AGREEMENT

G.5.

Alderwoman Kenney moved to adopt Resolution No. 2026-8497, A
RESOLUTION AUTHORIZING CERTAIN OFFICIALS TO
EXECUTE A DEVELOPMENT AGREEMENT FOR PUBLIC
INFRASTRUCTURE IMPROVEMENTS WITH LOOMIS AND
RYAN INC. -- RYAN MEADOWS CONDOMINIUMS TKN 8919062-000, subject to review and approval by the City Attorney.
Seconded by Alderman Johnson. All voted Aye; motion carried.

WATER SERVICE S. 92N
ST & W.RYAN RD

G.6.

Alderwoman Kenney moved to direct staff to begin design of the
S, 92' Street and W. Ryan Road water main extension project.
Seconded by Alderman Johnson. All voted Aye; motion carried.

ORD. NO. 2026-2742
REZONE PROPERTY
2821 W COLLEGE AVE

G.7.

Alderman Salous moved to adopt Ordinance No. 2026-2742, AN
ORDINANCE TO AMEND THE UNIFIED DEVELOPMENT
ORDINANCE (ZONING MAP) TO REZONE PROPERTY
LOCATED AT 2821 W. COLLEGE AVENUE (TKN 714-9973­
001) TO B-MU - SOUTH 27TH STREET MIXED USE DISTRICT
(JUSTIN BARNES, CLUB CAR WASH OPERATING, LLC,
APPLICANT) (COLLEGE AVENUE ASSOCIATES, LLC,
PROPERTY OWNER). Seconded by Alderman Hasan. All voted
Aye; motion carried.

RES. NO. 2026-8498
1 LOT SURVEY MAP
COLLEGE AVE

G.8.

Alderman Hasan moved to adopt Resolution No. 2026-8498, A
RESOLUTION CONDITIONALLY APPROVING A ONE-LOT
CERTIFIED SURVEY MAP, BEING PART OF THE
NORTHEAST 1/4 OF THE NORTH EAST 1/4, SECTION 1,
TOWNSHIP 5 NORTH, RANGE 21 EAST, CITY OF
FRANKLIN, MILWAUKEE COUNTY, WISCONSIN (6311
S.27"" STREET (TKN 714-9973-000), 2723 W. COLLEGE
AVENUE (TKN 714-9969-001), 2729 W. COLLEGE AVENUE
(TKN 714-9970-001), 2807 W. COLLEGE AVENUE (TKN 7149971-000), AND 2821 W. COLLEGE AVENUE (TKN 714-9973001)) (JUSTIN BARNES, CLUB CAR WASH OPERATING,
LLC, APPLICANT) (COLLEGE AVENUE ASSOCIATES, LLC
AND TS COLLINS COLLEGE AVENUE ASSOCIATES, LLC,
PROPERTY OWNERS). Seconded by Alderwoman Eichmann.
All voted Aye; motion carried.

RES. NO. 2026-8499
4 LOT SURVEY MAP
76TH ST.

G.9.

Alderwoman Kresovic moved to adopt Resolution No. 2026-8499,
A RESOLUTION CONDITIONALLY APPROVING A 4 LOT
CERTIFIED SURVEY MAP, BEING A REDIVISION OF LOT 2,
CERTIFIED SURVEY MAP NO. 8318, OUTLOT 1 OF
CERTIFIED SURVEY MAP NO. 6313, AND OUTLOT 1 OF
CERTIFIED SURVEY MAP NO. 5401, ALL BEING PART OF
THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF

Common Council Meeting
July 21, 2026
Page 3

SECTION 10, TOWN 5 NORTH, RANGE 21 EAST, IN THE
CITY OF FRANKLIN, COUNTY OF MILWAUKEE, STATE OF
WISCONSIN (INITECH LLC, APPLICANT/PROPERTY
OWNER) (APPROXIMATELY 7154S. 76TH STREET).
Seconded by Alderwoman Eichmann. All voted Aye; motion
carried.
RES. NO. 2026-8500
1 LOT SURVEY MAP S.
102NP ST & W. LOOMIS
RD

G. l O

Alderwoman Eichmann moved to adopt Resolution No. 2026-8500,
A RESOLUTION CONDITIONALLY APPROVING A ONE­
LOT CERTIFIED SURVEY MAP, BEING ALL OF PARCEL 3
IN CERTIFIED SURVEY MAP NO. 7099 AND ADDITIONAL
LANDS LOCATED IN THE NORTHEAST 1/4, SOUTHWEST
1/4, AND SOUTHEAST 1/4, OF THE NORTHWEST 1/4, OF
SECTION 20, TOWNSHIP 5 NORTH, RANGE 21 EAST, CITY
OF FRANKLIN, MILWAUKEE COUNTY, WISCONSIN
(8910 S. 102NP STREET (TKN 846-9987-003) AND 10525 W.
LOOMIS
ROAD
(TKN
846-9998-001))
(ISLAMIC
FOUNDATION OF GREATER MILWAUKEE,
INC.,
PROPERTY OWNER). Seconded by Alderman Johnson. On roll
call, Alderwoman Kenney, Alderman Salous, Alderman Hasan,
Alderwoman Eichmann and Alderman Johnson all voted Aye;
Alderwoman Kresovic voted no. Motion carried.

ORD. NO. 2026-2743
REZONE 10525 W.
LOOMIS RD

G.11.

Alderwoman Eichmann moved to adopt Ordinance No. 2026-2743,
AN ORDINANCE TO AMEND SECTION 15-3.0434 OF THE
UNIFIED
DEVELOPMENT
ORDINANCE
PLANNED
DEVELOPMENT DISTRICT NO. 29 TO MODIFY DISTRICT
BOUNDARIES AND REZONE PROPERTY LOCATED AT
10525 W. LOOMIS ROAD TO PDL NO. 29 (AREA A) AND
FLOODPLAIN OVERLAY DISTRICT AND TO AMEND
ALLOWED USES WITHIN THE DISTRICT (ISLAMIC
FOUNDATION
OF
GREATER
MILWAUKEE,
APPLICANT/PROPERTY OWNER) (APPROXIMATELY 8800
AND 8910 S. 102BP STREET). Seconded by Alderman Salous. On
roll call, all voted Aye. Motion carried.

RES. NO. 2026-8501
LAND COMBINATION
31 ST ST

G.12.

Alderman Hasan moved to adopt Resolution No. 2026-8501, A
RESOLUTION CONDITIONALLY APPROVING A LAND
COMBINATION FOR 7705 S. 31° STREET, (TKN 786-9988­
000), 7631 S. 31STREET, (TKN 786-9987-000), AND 7721 S.
31 ST STREET (TKN 786-9992-000), (ADVENIR AZORA
DEVELOPMENT, APPLICANT) (MATTEO AND GERMANO
NORANTE, OWNER, 7705 S. 31ST STREET) (BC
MANAGEMENT, OWNER, 7631 S. 31 ST STREET) (ESTATE OF
GERALD F ZAWADZKI, OWNER, 7721 S. 31° STREET).

Common Council Meeting
July 21, 2026
Page 4
Seconded by Alderwoman Eichmann. On roll call, all voted Aye.
Motion carried.
RES. NO. 2026-8502
HOUSING
DEVELOPMENT S. 31 ST
ST

G.13.

Alderman Hasan moved to adopt Resolution No. 2026-8502, A
RESOLUTION
IMPOSING
CONDITIONS
AND
RESTRICTIONS FOR THE APPROVAL OF A CONDITIONAL
USE FOR A HOUSING DEVELOPMENT, RESIDENT
COMMUNITY CENTER, AND RELATED FACILITIES, UPON
PROPERTY LOCATED AT 7705 S. 31° STREET, (TKN 786­
9988-000), 7631 S. 31 ST STREET, (TKN 786-9987-000), AND
7721 S. 31 ST STREET (TKN 786-9992-000), (ADVENIR AZORA
DEVELOPMENT, APPLICANT) (MATTEO AND GERMANO
NORANTE, OWNER, 7705 S. 31ST STREET) (BC
MANAGEMENT, OWNER, 7631 S. 31° STREET) (ESTATE OF
GERALD F ZAWADZKI, OWNER, 7721 S. 31° STREET).
Seconded by Alderman Johnson. On roll call, Alderman Johnson,
Alderwoman Eichmann, Alderman Hasan, Alderman Salous and
Alderwoman Kenney all voted Aye; Alderwoman Kresovic voted
no. Motion carried.

ORD. NO. 2026-2744
PLANNED
DEVELOPMENT
OVERLAY NO. 46

G.14.

Alderwoman Eichmann moved to adopt Ordinance No. 2026-2744,
AN ORDINANCE TO CREATE PLANNED DEVELOPMENT
OVERLAY NO. 46 (ADVENIR AZORA DEVELOPMENT)
7705 S. 31° STREET, (TKN 786-9988-000), 7631 S. 318T
STREET, (TKN 786-9987-000), AND 7721 S.31T STREET (TKN
786-9992-000), OF THE FRANKLIN UNIFIED DEVELOPMENT
ORDINANCE. Seconded by Alderman Hasan. On roll call, all
voted Aye. Motion carried.

2027 MAYOR'S
RECOMMENDED
BUDGET

G.15.

This document is informational only. Alderwoman Eichmann
moved to receive and place it on file. Seconded by Alderwoman
Kenney. All voted Aye; motion carried.

RES. NO. 2026-8503
GENERAL OBLIGATION
DEBT

G.16.

Alderwoman Eichmann moved to adopt Resolution No. 2026-8503,
A RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO
$10,000,000 IN GENERAL OBLIGATION DEBT TO FUND
CRITICAL CAPITAL IMPROVEMENT PROJECTS. Seconded
by Alderman Hasan. On roll call, Alderman Johnson, Alderwoman
Eichmann, Alderman Hasan, Alderwoman Kresovic and
Alderwoman Kenney all voted Aye; Alderman Salous voted no.
Motion carried.

RES. NO. 2026-8504
REIMBURSE
EXPENDITURES

G.17.

Alderwoman Kresovic moved to adopt Resolution No. 2026-8504,
A RESOLUTION DECLARING OFFICIAL INTENT TO
REIMBURSE EXPENDITURES FROM PROCEEDS OF

Common Council Meeting
July 21, 2026
Page 5

BORROWING. Seconded by Alderwoman Kenney. All voted
Aye; motion carried.
FRANKLIN SENIOR
CITIZENS TRAVEL
PROGRAM UPDATE

G.18.

This item is being provided at the direction of the Common Council
for its information.

FRANKLIN SENIOR
CITIZENS, INC.
PROGRAM UPDATE

G.19.

This item is being provided at the direction of the Common Council
for its information.

CLOSED SESSION
PLEASANT VIEW
RESERVE CLAIMS

G.20.

Alderman Hasan moved to enter closed session at 8:58 p.m.
pursuant to Wis. Stat. §19.85(1)(g), to confer with legal counsel for
the Common Council who is rendering advice concerning strategy
to be adopted by the body with respect to the subject claims and
litigation in which it is likely to become involved, and to reenter
open session at the same place thereafter to act on such matters
discussed therein as it deems appropriate.
Seconded by
Alderwoman Kresovic. On roll call, all voted Aye. Motion carried.
Mayor Nelson called a recess at 8:58 p.m.
Mayor Nelson reconvened at 9:08 p.m.
Upon reentering open session at 9:45 p.m., no action was taken.

PLEASANT VIEW
RESERVE REPAIRS BIDS

G.21.

Alderwoman Eichmann moved to authorize staff to proceed to
advertise and bid the Pleasant View Reserve Repairs Project.
Seconded by Alderwoman Kenney. All voted Aye; motion carried.

MISCELLANEOUS
LICENSES

H.

Alderwoman Kenney moved to approve the following licenses of
the License Committee Meeting of July 21, 2026.
Grant New 2026-27 Operator License to: Chelsea Gagliano,
Michele Gilbert, Andrew Hushek, Jena Obarski, Richard Rehberg,
Dominique Tarpley, Jeffrey Terp;
Grant New 2026-27 Operator License with a letter to Vernon
Wienke;
Seconded by Alderman Johnson. All voted Aye; motion carried.

VOUCHERS AND
PAYROLL

I.

Alderman Hasan moved to approve City vouchers with an ending
date of July 16, 2026 in the amount of $2,105,853.96, and payroll
dated July 10, 2026 in the amount of $472,045.17 and payments of
the various payroll deductions in the amount of $272,001.14 plus
City matching payments, and estimated payroll dated July 24, 2026
in the amount of $501,000 and payments of the various payroll

Common Council Meeting
July 21, 2026
Page 6

deductions in the amount of $588,000, plus City matching
payments. Seconded by Alderwoman Kenney. On roll call, all
voted Aye. Motion carried.
ADJOURNMENT

J.

Alderwoman Eichmann moved to adjourn the meeting of the
Common Council at 9:48 p.m. Seconded by Alderwoman Kenney.
All voted Aye; motion carried.

APPROVAL

REQUEST FOR COUNCIL ACTION

MTG.DATE
August 4, 2026

Reports &
Recommendations

A Resolution Authorizing Certain Officials to Accept
a Conservation Easement for 11311 W. Forest Home
FHCC #1 LLC, FHCC #2 LLC, FHCC #3 LLC,
(Ener-Con Companies, Inc., Applicant)

ITEM NO.
Aid Dist 6

h1, a).

BACKGROUND
On March 19, 2026, the Plan Commission approved a Natural Resource Special Exception (NRSE)
to allow for impacts to a natural resource area with wetland on the south side of the property. The
applicants will be installing improvements to their existing stormwater facilities to improve
drainage to a detention pond. The proposed easement will protect the natural resource area and
compensation plantings.
A previous draft of this easement was approved at the April 8, 2026 Common Council meeting.

ANALYSIS
There are no existing conservation easements on this property. The protection of natural resources
and compensation areas is required by UDO $15-7-04.C and the conditions of the NRSE. The
draft easement includes language which allows for additional maintenance and access to the
existing stormwater detention pond.
This revised draft includes an additional codicil allowing equipment access to the easement area
during maintenance and restoration work approved by the NRSE, and clarifying language in some
clauses. A marked up copy of the easement is attached.

OPTIONS
Approve or Deny

FISCAL NOTE
None

RECOMMENDATION
Motion to adopt a Resolution authorizing Certain Officials to Accept a Revised Conservation
Easement for 11311 W. Forest Home FHCC #1 LLC, FHCC #2 LLC, FHCC #3 LLC, (Ener-Con
Companies, Inc., Applicant)

Planning: MX

STATE OF WISCONSIN : CITY OF FRANKLIN : MILWAUKEE COUNTY
[Draft 07-23-2026}

RESOLUTION NO. 2026­ ---A RESOLUTION AUTHORIZING CERTAIN OFFICIALS TO ACCEPT A
REVISED CONSERVATION EASEMENT FOR 11311 W. FOREST HOME
FHCC #I LLC, FHCC #2 LLC, FHCC #3 LLC,
(ENER-CON COMPANIES, INC., APPLICANT)

WHEREAS, the Plan Commission having previously approved Natural Resource
Special Exception on March 19, 2026, and the Plan Commission having conditioned approval
thereof in part upon Common Council approval of a Conservation Easement to protect the
SEWRPC Isolated Natural Resource area, wetlands and wetland buffers on the site; and
WHEREAS, §15-7-04.C of the Unified Development Ordinance requires the
submission of a Conservation Easement and Natural Resource Protection Plan in the Natural
Resource Special Exception review process and the Unified Development Ordinance requires
conservation easements to be imposed for natural resource features identified within such Plan to
protect such features, all as part of the approval process for a Natural Resource Special
Exception; and
WHEREAS, the City Engineering Department, Department of City Development
and the Office of the City Attorney having reviewed the proposed revised Conservation
Easement and having recommended approval thereof to the Common Council.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council
of the City of Franklin, Wisconsin, that the Conservation Easement submitted by ENER-CON
COMPANIES, INC., APPLICANT, in the form and content as annexed hereto, be and the same
is hereby approved, subject to technical corrections by the City Attorney; and the Mayor and
City Clerk are hereby authorized to execute such Easement as evidence of the consent to and
acceptance of such easement by the City of Franklin.
BE IT FURTHER RESOLVED, that the City Clerk be and the same is hereby
directed to obtain the recording of the Conservation Easement in the Office of the Register of
Deeds for Milwaukee County, Wisconsin.
Introduced at a regular meeting of the Common Council of the City of Franklin the
day of ,2026, by [dermanl
PASSED AND ADOPTED by the Common Council of the City of Franklin on the
day of,2026.
APPROVED:

A RESOLUTION AUTHORIZING CERTAIN OFFICIALS TO ACCEPT A CONSERVATION EASEMENT
ENER-CON COMPANIES, INC., APPLICANT
RESOLUTION NO. 2026­
Page 2

John R. Nelson, Mayor
ATTEST:
Shirley J. Roberts, City Clerk
AYES

NOES

ABSENT

CONSERVATION EASEMENT
I 1311 W. Forest Home
FHCC #1 LLC, FHCC #2 LLC, FHCC #3 LLC
This Conservation Easement is made by and between the City of Franklin, a municipal corporation of the State of
Wisconsin, hereinafter referred to as "Grantee," and FHCC #I LLC, FHCC #2 LLC, FHCC #3 LLC, all Wisconsin Limited
Liability Companies, hereinafter collectively referred to as "Grantor," and shall become effective upon the recording of this
Grant of Conservation Easement, together with the Acceptance following, with the Office of the Register of Deeds for
Milwaukee County, pursuant to§ 700.40(2)(b) of the Wisconsin Statutes.
WITNESSETH
WHEREAS, Grantor is the owner in fee simple of certain real property, located within the City of Franklin,
Milwaukee County, Wisconsin, described in Exhibit A attached hereto and hereby made a part hereof (the "protected
property"); and
WHEREAS, the Grantor desires and intends that the natural elements and the ecological and aesthetic values of the
protected property including, without limitation, the wetlands, wetland buffers, and stormwater pond as shown on the
Natural Resource Protection Plan dated February 11, 2026 as prepared by RA Smith, Inc. and any revisions thereto as may be
approved by Grantee (the "NRPPy, which Plan is on file in the office of the City of Franklin Department of City
Development, be preserved and maintained by the continuation of land use that will not interfere with or substantially disrupt
the natural elements or the workings of natural systems; No future revisions to the NRPP shall alter the boundaries of the
protected property; and
WHEREAS, Grantee is a "holder", as contemplated by § 700.40( I )(b) I. of the Wisconsin Statutes, whose purposes
include, while exercising regulatory authority granted to it, inter alia, under § 62.23 and § 236.45 of the Wisconsin Statutes,
the conservation of land, natural areas, open space and water areas; and
WHEREAS, the Grantor and Grantee, by the conveyance to the Grantee of the conservation easement on, over and
across the protected property, desire to conserve the natural values thereof and prevent the use or development of the
protected property for any purpose or in any manner inconsistent with the terms of this conservation easement; and
WHEREAS, the Grantee is willing to accept this conservation easement subject to the reservations and to the
covenants, terms, conditions and restrictions set out herein and imposed hereby;
WHEREAS, Citizens Bank, mortgagee of the protected property ("Mortgagee"), consents to the grant of this
conservation easement by Grantor to Grantee and Mortgagee's consent is attached hereto and identified as "Mortgage Holder
Consent".
NOW, THEREFORE, the Grantor, for and in consideration of the foregoing recitations and ofthe mutual covenants,
terms, conditions, and restrictions subsequently contained, and as an absolute and unconditional dedication, does hereby
grant and convey unto the Grantee a conservation easement in perpetuity on, over and across the protected property, pursuant
to the terms and conditions set forth herein.
Grantee's rights hereunder shall consist solely of the following:
I. To view the protected property in its natural, scenic, and open condition;
2. To enforce by proceeding at law or in equity the covenants subsequently set forth, including, and in addition to all other
enforcement proceedings, proceedings to obtain all penalties and remedies set forth under Division 15-9-14 of the
Unified Development Ordinance of the City of Franklin, as amended from time to time, any violation of the covenants
subsequently set forth being and constituting a violation of such Unified Development Ordinance, as amended from time
to time, or such local applicable ordinance as may be later adopted or in effect to enforce such covenants or the purposes
for which they are made, it being agreed that there shall be no waiver or forfeiture of the Grantee's right to insure
compliance with the covenants and conditions of this grant by reason of any prior failure to act; and
3. To enter the protected property at all reasonable times for the purpose of inspecting the protected property to determine if
the Grantor is complying with the covenants and conditions of this grant.

And in furtherance of the foregoing affirmative rights of the Grantee, the Grantor makes the following covenants which shall
run with and bind the protected property in perpetuity, namely, that, on, over or across the protected property, the Grantor,
without the prior consent of the Grantee, shall not:
1. Construct or place buildings or any structure;
2. Construct or make any improvements, unless, notwithstanding Covenant I. above, the improvement is specifically and
previously approved by the Common Council of the City of Franklin, upon the advice of such other persons, entities, and
agencies as it may elect; such improvements as may be so approved being intended to enhance the resource value of the
protected property to the environment or the public and including, but not limited to animal and bird feeding stations,
park benches, the removal of animal blockage of natural drainage or other occurring blockage of natural drainage, and
the like;
3. Excavate, dredge, grade, mine, drill or change the topography of the land or its natural condition in any manner, unless
necessary as part of maintenance operations as noted below.
4. Conduct any filling, dumping, or depositing of any material whatsoever, including, but not limited to soil, yard waste or
other landscape materials, ashes, garbage, or debris;
5. Plant any vegetation not native to the protected property or not typical wetland vegetation;
6. Operate snowmobiles, dune buggies, motorcycles, all-terrain vehicles or any other types of motorized vehicles.
In addition to the customary continued land use rights, +!he Grantee agrees and acknowledges that Grantor shall have and
reserves the right to conduct maintenance activities within the easement that include the following:
I. Removal of dead, damaged, or diseased trees and vegetation.
2. Maintenance of wetland plantings as noted in the management plan and implementation schedule of the NRPP.
3. Yearly monitoring and removal of invasive plant species.
4. Storm sewer cleaning, jetting, repairing, and replacement as necessary to maintain drainage for the benefit of
neighboring parcels in addition to the protected property.
5. Pond outlet structure cleaning, repairing, and replacement as necessary to maintain existing stormwater hydrology.
6.Pond dredging to maintain minimum permanent pool depth of 5' for water quality,
fr. 7. Reasonable pedestrian, equipment, and vehicular access across the protected property only for the above purposes.
To have and to hold this conservation easement unto the Grantee forever. Except as expressly limited herein, the Grantor
reserves all rights as owner of the protected property, including, but not limited to, the right to use the protected property for
all purposes not inconsistent with this grant. Grantor shall be responsible for the payment of all general property taxes levied,
assessed or accruing against the protected property pursuant to law; however, Grantor shall retain whatever tax deductions,
reductions. or reliefGrantor may be entitled to under applicable law.
The covenants, terms, conditions and restrictions set forth in this grant shall be binding upon the Grantor and the Grantee and
their respective agents, personal representatives, heirs, successors, and assigns, and shall constitute servitudes running with
the protected property in perpetuity. This grant may not be amended, except in writing executed and delivered by Grantor
and Grantee or their respective personal representatives, heirs, successors, and assigns. Notices to the parties shall be
personally delivered or mailed by U.S. Mail registered mail, return receipt requested, as follows:
To Grantor
FHCC #I LLC, FHCC #2 LLC, FHCC #3 LLC
c/o Mr. Michael Dilworth
8575 W. Forest Home
Suite 160
Greenfield, WI 53228

To Grantee:
City of Franklin
Office of the City Clerk
9229 West Loomis Road
Franklin, WI 53132

2

In witness whereof, the Grantor has set his-their hands on this date of ,
2026.
Grantor
FHCC #I LLC
By:-------------Mike Michael Dilworth, Manager

FHCC #2 LLC

B:
James Kreuter. Manager

FHCC #3 LLC

B:
Michael Dilworth. Manager
STATE OF WISCONSIN
COUNTY OF MILWAUKEE

)
) ss
)

This instrument was acknowledged before me on the
day of ,
2026, by Mike-Michael Dilworth, as
G£G-authorized representative of FHCC # I LLC, a Wisconsin Limited Liability Company, to me known to be the person
who executed the foregoing conservation easement and acknowledged the same as the voluntary act and deed of said Grantor.

Notary Public
My commission expires

_

STATE OF WISCONSIN
ss
COUNTY OF MILWAUKEE
This instrument was acknowledged before me on the
day of
, 2026, by James Kreuter. as
authorized representative of FHCCB2 LLC. a Wisconsin Limited Liability Company. to me known to be the person who
executed the foregoing conservation easement and acknowledged the same as the voluntary act and deed of said Grantor.

Notary Public
My commission expires

STATE OF WISCONSIN
ss
COUNTY OF MILWAUKEE

3

This instrument was acknowledged before me on the
day of
.2026. by Michael Kreuter, as
authorized representative of FHCC #3 LLC, a Wisconsin Limited Liability Company, to me known to be the person who
executed the foregoing conservation easement and acknowledged the same as the voluntary act and deed of said Grantor.

Notary Public
My commission expires

Acceptance
The undersigned does hereby consent to and accepts the Conservation Easement granted and conveyed to it under and
pursuant to the foregoing Grant of Conservation Easement. In consideration of the making of such Grant Of Conservation
Easement, the undersigned agrees that this acceptance shall be binding upon the undersigned and its successors and assigns
and that the restrictions imposed upon the protected property may only be released or waived in writing by the Common
Council of the City of Franklin, as contemplated by§ 236.293 ofthe Wisconsin Statutes.
In witness whereof, the undersigned has executed and delivered this acceptance on the

day of ,20

CITY OF FRANKLIN
By:

John R. Nelson, Mayor
By:

Shirley Roberts, City Clerk
STATE OF WISCONSIN
COUNTY OF MILWAUKEE

)
) ss
)

Personally came before me this
day of ,20, the above named John R. Nelson,
Mayor and Shirley Roberts, City Clerk, of the above named municipal corporation, City of Franklin, to me known to be such
Mayor and City Clerk of said municipal corporation, and acknowledged that they executed the foregoing instrument as such
officers as the Deed of said municipal corporation by its authority and pursuant to Resolution No.
adopted by its
Common Council on the
day of
20_.

Notary Public
My commission expires
This instrument was drafted by the City of Franklin.
Approved as to contents:

Marion Eeks, AICP
Principal Planner
Department of City Development

Date

Approved as to form only:

Jesse A. Wesolowski
City Attorney

Date
4

_

MORTGAGE HOLDER CONSENT

The undersigned, ({name ofmortgagee]Citizens Bank_ N_A_, a national[iseonsin} banking corporation
(Mortgagee"), as Mortgagee under that certain Mortgage encumbering the protected property and recorded in the Office of
the Register of Deeds for Milwaukee County, Wisconsin, on
, 20_ , as Document No.
_ _ _ _ _ _ _ , hereby consents to the execution of the foregoing easement and its addition as an encumbrance title to
the Property.
IN WITN ESS WHEREOF, Mortgagee has caused these presents to be signed by its duly authorized officer[s], and
its corporate seal to be hereunto affixed, as of the day and year first above written.
[ame of Mortgagee]CITIZENS BANK _N_A_
a [Wisconsin]National Banking Corporation
By:

STATE OF WISCONSIN
COUN TY OF MIL WAUKE E

_

Name:

_

Title:

_

)
)ss
)

On this, the
day of,
20_ , before me, the undersigned, personally
appeared [ Name] as [Title] of [name of mortgagee] a [Wisconsin] banking
corporation, and acknowledged that (s)he executed the foregoing instrument on behalf of said corporation, by its authority
and for the purposes therein contained.
Name:

----------------

Notary Public, State of[Wisconsin]
My commission expires

5

_

EXHIBIT A

LOCATION MAP

CONSERVATION EASEMENT

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FEBRUARY 9, 2026
OWNER· FHCC LLC
8575 W FOREST HOME AVE #160
GREENFIELD, WI 53228

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SHEET l OF I

BLANK PAGE

APPROVAL

Reports and
Recommendations

REQUEST FOR

MEETING DATE

COUNCIL ACTION

08/04/2026

A RESOLUTION AUTHORIZING FRANKLIN
DIRECTOR OF HEALTH AND HUMAN
SERVICES TO ACCEPT AND EXECUTE THE
2026 DPH LPHD CONSOLIDATED CONTRACT

ITEM NUMBER

Background: The Wisconsin Department of Health Services Division of Public Health awards grants
in a variety of programs to local public health departments. The Franklin Health Department (FHD) has
again been awarded grant funding for the continuation of the following grants:
•
•
•
•

ARPA COVID RECOVERY FUND: $23,933.00
COMM DISEASE CTRL & PREY: $4,090.00
TPCP WI WINS: $1,134.00
TPCP COMMUNITY INTRVNS: $1,750.00

These grants assist the FHD in offering additional programming and services to residents based upon
analysis and assessment of community needs in addition to the services required of the department by
the State and Municipal codes. The focus of the aforementioned grants include: 1. Provide services
which support pandemic response community recovery, 2. Delivery of Public Health Services to citizens
to support the control and prevention of communicable diseases, 3. Conduct tobacco retailer compliance
checks to prevent the sale of tobacco to underage youth, 4. Reduce the impact of commercial tobacco
use across the Franklin community through coordinated coalition engagement, policy advancement,
youth involvement, and retailer education.

Recommendation: The Director of Health and Human Services recommends approval to accept and
authorization to execute and deliver the Division of Public Health Consolidated Contract Grants for
2026 awarded to the Franklin Health Department.

Fiscal Note: Without the additional grant funds above, many of the programs and services Franklin
residents have become accustomed to would be reduced or become unavailable due to a loss of funds.
The consolidated contract has been sent to the City attorney for review and approval of signature
pending Council approval.

COUNCIL ACTION REQUESTED
A Motion to adopt Resolution No. 2024, A RESOLUTION AUTHORIZING
FRANKLIN DIRECTOR OF HEALTH AND HUMAN SERVICES TO ACCEPT AND EXECUTE
THE 2026 DIVISION OF PUBLIC HEALTH CONSOLIDATED CONTRACT.

Health Department: EH

STATE OF WISCONSIN

CITY OF FRANKLIN

MILWAUKEE COUNTY
Draft 08/04/2026

RESOLUTION NO. 2026­
A RESOLUTION AUTHORIZING FRANKLIN DIRECTOR OF HEAL TH AND HUMAN
SERVICES TO ACCEPT AND EXECUTE THE 2026 DIVISION OF PUBLIC HEALTH
CONSOLIDATED CONTRACT

WHEREAS, The City of Franklin Health Department (FHD) focuses efforts on pandemic
response community recovery, communicable disease control and prevention, and increasing
community level commercial tobacco education; and
WHEREAS, the Wisconsin Department of Health Services Division of Public Health has awarded
the Franklin Health Department grant awards to support the delivery of such services in 2026.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council of the
City of Franklin, Wisconsin, that the 2026 Division of Public Health Consolidated Contract, in
the form and content as annexed hereto, be and the same is hereby approved.
BE IT FURTHER RESOLVED, that the Franklin Director of Health and Human Services
is hereby authorized to accept, execute and deliver such agreement.
Introduced at a regular meeting of the Common Council of the City of Franklin this
day of 2026.

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of 2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk
AYES

NOES

ABSENT

Docusign Envelope ID· 1B1A55F5-FED6-8EFF-832B-F236C46AE316

Wisconsin Department of Health Services
Contract Centralization Legal Review
Agreement Number: 435100-G26-DPHCC26-26 M2
Bureau of Procurement and Contracting (BPC) Review:

O Tis agreement requires Standard OLC review.
O Ts agreement uses a BPC template with Office of Legal Counsel (OLC) approved language
and requires Simple OLC review.

@ This agreement uses a BPC template with Office of Legal Counsel (OLC) approved language
and does not require Additional OLC review.

Q This agreement uses intergovernmental cooperative purchasing.
Description:
NIA

Office ofLegal Counsel (OLC) Review and Approval:
[] This agreement has beenreviewed for form and approved by the WisconsinDepartment of

Health Services Office of Legal Counsel.

Name:
Title:

Date Signed

Revision: 02/21/2025 (previous versions obsolete)

Docusign Envelope ID: 1 B1A55F5-FED6-8EFF-832B-F236C46AE316

GRANT AGREEMENT MODIFICATION
between the
STATE OF WISCONSIN DEPARTMENT OF HEALTH SERVICES
And
Franklin HD
for
2026 DPH LPHD Consolidated Contract
DHS Grant Agreement No.: 4351 00-G26-DPHCC26-26 M2
Agreement Amount: $30,907
Agreement Term Period: 10/1/2025 to 9/30/2027
GEARS Pre-Packet No: 4766, 4453, 5053
DHS Division: Division ofPublic Health
DHS Grant Administrator: Anna Benton

Grantee Grant Administrator: Lauren Gottlieb

DHS Email: [email protected]

WI, 531329728

Grantee Address: 9229 W LOOMIS RD, FRANKLIN,
Grantee Email: [email protected]

Modification Description: We are adding funding for the Communicable Disease Control and Prevention Program (Profile
155800), the Commercial Tobacco Prevention Program (Profiles 181004 and 181010) and the ARPA Covid Recovery
Program (Profile 155800). Please see attached scope of work. Final reports are due 45 days from the end ofthe
designated contract period for any included profiles.
This is a Modification of an existing Agreement, as specified above. This Modification of Agreement encompasses both
Amendments and Addendums to an existing Grant Agreement. This Modification is entered into by and between the State
of Wisconsin Department of Health Services (OHS) and the Grantee listed above. With the exception of the terms being
modified by this Grant Agreement Modification, ALL OTHER TERMS AND CONDITIONS OF THE EXISTING
AGREEMENT, INCLUDING FUNDING, REMAIN IN FULL FORCE AND EFFECT. This Modification, including any
and all attachments herein and the existing agreement, collectively, are the complete agreement ofthe parties and supersede
any prior agreements or representations. DHS and the Grantee acknowledge that they have read the Modification and
understand and agree to be bound by the terms and conditions of the existing agreement as modified by this action. This
Modification becomes null and void if the time between the earlier dated signature and the later dated signature exceeds
sixty (60) days, unless waived by DHS.

State of Wisconsin

Grantee
Entity Name

Department of Health Services
Authonzed Representative
Name
Title

Author1zed Representative
Name

Ellen Henry
Title

Public Health Strategist

Signature

Signature

Date

Date

Page 1 of 4
Template Revision: 03/02/2026 (previous templates no longer usable)

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46AE316

CIVIL RIGHTS COMPLIANCE ATTACHMENT
The Wisconsin Department of Health Services and Grantee agree to the below change to the agreement.
The below enumerated agreement revision is hereby incorporated by reference into the agreement and is
enforceable as if restated therein in its entirety.
Section 10 of the Agreement ("CIVIL RIGHTS COMPLIANCE") is hereby amended by inserting the
following:
In accordance with the provisions of Section 1557 of the Patient Protection and Affordable Care Act of
2010 (42 U.S.C. § 18116), Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. § 701 et seq.), the Age Discrimination Act of 1975 (42
U.S.C. § 6101 et seq.), and regulations implementing these Acts, found at 45 C.F.R. Parts 80, 84, and 91
and 92, the Grantee shall not exclude, deny benefits to, or otherwise discriminate against any person on
the basis of sex, race, color, national origin, disability, or age in admission to, participation in, in aid of, or
in receipt of services and benefits under any of its programs and activities, and in staff and employee
assignments to patients, whether carried out by the Grantee directly or through a Sub-contractor or any
other entity with which the Grantee arranges to carry out its programs and activities.

In accordance with the provisions of Section 11 of the Food and Nutrition Act of 2008 (7 U.S.C. § 2020),
the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.), Section 504 of the Rehabilitation Act of
1973 (29 U.S.C. § 701 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.),
and Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), and the regulations implementing
these Acts, found at 7C.F.R. Parts 15, 15a, and 15b, and Part 16, 28 C.F.R. Part 35, and 45 C.F.R. Part 91,
the Grantee shall not discriminate based on race, color, national origin, sex, religious creed, disability, age,
or political beliefs or engage in reprisal or retaliation for prior civil rights activity in any program or
activity conducted or funded by the United States Department of Agriculture.
HIGH-RISK IT REVIEW
Pursuant to Wis. Stat. 16.973(13), Contractor is required to submit, via the contracting agency, to the
Department of Administration for approval any order or amendment that would change the scope of the
contract and have the effect of increasing the contract price. The Department of Administration shall be
authorized to review the original contract and the order or amendment to determine whether the work
proposed in the order or amendment is within the scope of the original contract and whether the work
proposed in the order or amendment is necessary. The Department of Administration may assist the
contracting agency in negotiations regarding any change to the original contract price.

Page 2 of 4
Template Revision: 03/02/2026 (previous templates no longer usable)

Docusign Envelope ID: 1 B1A55F 5-FED6-8EF F-832B-F236C46AE316

GEARS PAYMENT INFORMATION

DHS GEARS STAFF INTERNAL USE ONLY
GEARS PAYMENT INFORMATION
The information below is used by the DHS Bureau of Fiscal Services, GEARS Unit, to facilitate the processing and recording of payments
made under this Agreement.

GEARS Contract year: 2026
Agency#:

Agency Name:

Agency
Type:

GEARS Contract
Start Date

GEARS Contract
End Date

Program Total Contract:

472787

Franklin HD

60

l/1/2026

9/30/2026

$23,933

Profile Name

Profile Note

Profile Current
Amount

Profile Change
Amount

$20,968

$2,965

Profile
ID#
155811

ARPA COVID

Profile Total
Amount
$23,933

Funding Controls

NIA

RECOVERY
FUND
$23,933

DHS GEARS STAFF INTERNAL USE ONLY
GEARS PAYMENT INFORMATION
The information below is used by the DHS Bureau of Fiscal Services, GEARS Unit, to facilitate the processing and recording of payments
made under this Agreement.

GEARS Contract year: 2027
Agency#:

Agency Name:

Agency
Type:

GEARS Contract
Start Date

GEARS Contract
End Date

Program Total Contract:

472787

Franklin HD

60

7/1/2026

6/30/2027

$6,974

Profile

Profile Current

Note

Amount

Profile Change
Amount

Profile
ID#
155800

Profile Name

COMM DISEASE

Profile Total
Amount

Funding Controls

-

$4,090

$4,090

NIA

CTRL&PREV
181004

TPCPWIWINS

-

$1,134

$1,134

NIA

181010

TPCP

-

$1,750

$1,750

NIA

COMMUNI TY
INTRVNS
$6,974

Page 3 of 4
Template Revision: 03/02/2026 (previous templates no longer usable)

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46AE316

GEARS FEDERAL AWARD INFORMATION

DHS Profile Number

155811

FAIN

SLFRP0135

Federal Award Date

3/3/2021

Sub-award period of Performance
Start Date

1/1/2026

Sub-award period of Performance
End Date

9/30/2026

Amount of Federal Funds obligated
in the subaward

$2,965

Total Amount of Federal Funds
obligated

$23,933

Federal Award Project Description

The Coronavirus State and Local Fiscal Recovery Funds provide
a substantial infusion of resources to help turn the tide on the
pandemic, address its economic fallout, and lay the
foundation for a strong and equitable recovery.

Federal Awarding Agency Name
(Department)

U.S. Department of the Treasury

DHS Awarding Official Name

Debra K. Standridge

DHS Awarding Official Contact
Information

608-266-9622

Assistance Listings Number

21.027

Assistance Listings Name

CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS

Total made available under each
Federal award at the time of
disbursement

$0

R&D?

No

Indirect Cost Rate

6.7%

Page 4 of 4
Template Revision: 03/02/2026 (previous templates no longer usable)

Docusign Envelope ID: 1B1A55F5-F ED6-8EFF-8328-F236C46AE316

DHS internal use
Purchase Order D

Exhibit 1

GEARS
Scope of Work
Between
Franklin Health Department
and
The Department of Health Services, Division of Public Health (DHS/DPH)
Communicable Disease Control and Prevention (LHD and Tribal HD)

Program Background and Funding Authority
This agreement is supported by state funds appropriated to DHS for the purpose of supporting
and improving communicable disease control and prevention measures.
Funds must be used to support approved program activities consistent with the applicable
agreement terms, state requirements, and program objectives.
Purpose of This Scope of Work
This Scope of Work (SOW) describes activity examples, deliverables, and payment
requirements under the Agreement between the Wisconsin Department of Health Services
(DHS) and the Subrecipient.
Funding is authorized under Wisconsin § 252.185 and must be used in accordance with
applicable state requirements and the terms and conditions of this Agreement.
Authority and Compliance Requirements
All activities and costs under this SOW must comply with:
• The Agreement between DHS and the Subrecipient
• Wisconsin DHS policies and applicable state law
In the event of a conflict, the Agreement governs.

Start Date: 7/1/2026
End Date: 6/30/2027
Only costs incurred during this period are eligible for reimbursement. Costs incurred during this
period are eligible for reimbursement. Costs incurred prior to the start date or after the end
date of the period of performance are not allowable.

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

Exhibit 1

DHS Contacts
Name/Contact Info

Role

Kristi Wehrwein

Grant Agreement Manager

[email protected]

Subrecipient Contacts
Name/Contact Info

Role

Lauren Gottlieb

Contractor - Project Contact

[email protected]
Each party shall notify the other in writing of any changes to designated contacts.

The purpose of this funding is to support local efforts related to the prevention, detection, and
control of communicable diseases in accordance with Wisconsin § 252.185

Deliverables are based on the approved work plan and applicable program requirements. The
Subrecipient must complete the activities and submit documentation identified below in
accordance with the timelines specified. Deliverables must include sufficient detailed to allow
DHS to verify completion of activities and compliance with Agreement requirements.
Deliverables below identify the documentation DHS will use to verify completion of those
activities.
Program Activities

Activity
Number
1
GEARS Expense Reports

2

Activity Description

Survey Response ­
https://survey.alchemer.com/s3/8850852/2026-2027-Financial-Reporting-for­
Local-and-Tribal-Health-Aaencies-for-Communicable-Disease-Funds

FMUSOW
03.11.2026

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C464E316

Exhibit 1

Deliverables

Deliverable

Activity Number(s)

Supporting Documentation

Due Date

Monthly

+

GEARS expenditure reporting
forms

Monthly

Annual

2

Survey response

8/14/2027

Allowable Activities (Examples)
Funding may be used for activities including, but not limited to:
• Disease surveillance and investigation
• Outreach and education
•
•
•

Training and workforce development
Purchase of equipment to support response activities
Community awareness and prevention

DHS will review submitted deliverables and supporting documentation to verify completion of
activities and compliance with Agreement requirements prior to approving payment or
determining continued funding eligibility.
GEARS: OHS will conduct post-payment review; costs may be disallowed and recovered.

Subrecipient must use funds in accordance with the approved budget. Subrecipient shall not
exceed the total approved budget.
All costs must:
• Support activities identified in this SOW
• Comply with the allowability standards established in the Agreement
• Be incurred during the period of performance
• Be properly documented
Unallowable Costs
Funding may not be used for:
• Meals for trainings or conferences
• Activities not directly related to communicable disease prevention, detection, or response

FMUSOW
03.11.2026

Docusign Envelope ID: 1B81A55F5-FED6-8EFF-832B-F236C46AE316

Exhibit 1

Payment method will be GEARS reimbursement, as identified in the Agreement.
GEARS Reimbursement Payment Method
The Subrecipient shall submit reimbursement requests through the Grant Enrollment
Application and Reporting System (GEARS).
Reimbursement requests must:
• Are governed by the terms of the Agreement.
• Be submitted no later than thirty (30) days following the end of the month in which costs
were incurred.
Final reimbursement requests must be submitted by August 14, 2027 following the end of the
period of performance.
Submission of reimbursement requests does not constitute DHS approval of costs.
Reimbursement requests must meet the requirements outlined in Section VIII - Invoice and
Documentation Requirements.
Failure to submit monthly or complete invoices may result in delayed payment, enhanced
monitoring, or other remedies permitted under the Agreement.

Reimbursement requests must include:
• GEARS Profile Number:155800 (LHDs) or 65580 (Tribes)
o Month costs incurred
o Contract Year (2027)
• Survey Results
The Subrecipient must maintain sufficient source documentation to support all costs charged to
this Agreement (e.g., payroll records, time documentation, receipts, contracts, travel support)
and provide documentation to OHS upon requests in accordance with the Agreement.

Payment is subject to OHS review and approval in accordance with the Agreement. OHS
reserves the right to disallow costs, withhold payment, and require reimbursement of costs
determined to be unallowable.

FMUSOW
03.11.2026

Docusgn Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46AE316

Exhibit 1

The Subrecipient is responsible for ensuring compliance with all requirements of the Agreement
and this Scope of Work.
Subrecipient activities are subject to financial and programmatic monitoring by DHS as
described in the Agreement. If deficiencies are identified, OHS may require corrective action in
accordance with the Agreement.

The Subrecipient must comply with all record retention requirements described in the
Agreement and applicable federal and state regulations.

August 14, 2027 the Subrecipient shall submit all required closeout documentation, including
the final financial report, final program report, and final invoice or reimbursement request (if
applicable).

DHS reserves the right to disallow costs and recover funds determined to be unallowable in
accordance with the Agreement.

FMUSOW
03.11.2026

Docustgn Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46AE316

A 1 sCONSINDEPARTMENT

%.W r HEAT srRvcEs

Wisconsin Department of Health Services
Division of Public Health
for
American Rescue Plan Act (ARPA)
Coronavirus Fiscal Recovery Funding
for
Local and Tribal Health Departments

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OVERVIEW
American Rescue Plan Act (ARPA)
Coronavirus Fiscal Recovery Funding for

B.

Program:

Local and Tribal Health Departments

Period of Performance:

January 1, 2026 - September 30, 2026

GEARS Contract Year;

2026

Profile(s):

155811 and65811

BACKGROUND AND/ OR CONTEXT

The mission of the Wisconsin Department of Health Services is to protect and promote the health
and safety of the people of Wisconsin. The context of this scope of work is to: The ARPA Fiscal
Recovery Funds provide resources to meet and address emergent public health needs, including
measures to counter the spread of COVID-19, provision of care to those impacted by the virus, and
programs or services that address disparities in public health that have been exacerbated by the
pandemic.

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9 1sCONSIN DEPARTMENT

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From Wisconsin's CSFRF award, the Department of Health Services (DHS) originally allocated
$58.4 million directly to local and tribal health departments for expenses incurred from March 3,
2021, through December 31, 2024. The State used a distribution formula that includes a base of
$250,000 per jurisdiction with the remainder distributed by population. The funds were extended
to cover expenses incurred from January 1, 2025, through December 31, 2025. Now, the funds
have been extended to cover expenses incurred from January 1, 2026, through September 30,
2026. This new agreement allows local and tribal health departments to use any remaining
originally allocated funds and any funds awarded from the application process of the 2026 ARPA
Mini-Grant for allowed expenses incurred from January 1, 2026, through September 30, 2026.
Funds can no longer be used for expenses incurred before January 1, 2026.

C.

COMMUNICATIONS

It is the responsibility of the Grantee to provide this Scope of Work document to appropriate
agency staff responsible for programmatic and financial reporting requirements.
The expectation is a minimum of monthly communications between DHS and the Grantee. DHS
reserves the right to request more frequent communications as deemed necessary. Communications
may include but are not limited to:
Email providing or requesting information.
Programmatic or contractual meetings.
Reporting including status updates and the submission of GEARS expense reports.
D.

POINTS OF CONTACT

The Grantee is responsible for notifying DHS at [email protected] if
there are any changes in contact information within ten ( 10) business days.

2

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9
V,"
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WISCONSIN DEPARTMENT

1.

AursEmacs
TABLE 1: DPH CONTACT AND ROLE
Name and Contact Information

Role

Kristen Siegel, (608) 264-9843
[email protected]. gov

Fiscal & Program Contact

[email protected]

Other (specify): General ARPA inquiries
Choose an item.
Choose an item.
Choose an item.

E.

GEARS EXPENSE REPORT(S) AND PAYMENT SCHEDULE

The funds will be reimbursed through the Grant Enrollment, Application and Reporting System
(GEARS). GEARS expenses must be submitted as actual monthly expenses (either paid or
incurred) and these expenses must align with the approved budget and terms and conditions of this
Agreement/Contract.
GEARS Expense Report(s) and Payment Schedule: Grantee must report costs
incurred on the GEARS Expenditure Report Form (f-00642) and submit the GEARS
Expenditure Report by the 15th of the month via email to the GEARS Unit
([email protected]) with a copy to the DHS program staff
([email protected])
The GEARS Unit is responsible for issuing payment. The DHS program staff are
responsible for ensuring claimed expenses are allowable and agree with approved
budgets and scopes of work.
Final GEARS Expense Reports are due no later than forty-five (45) days from the end of
the contract period on 9/30/2026
Failure to follow the GEARS Expense Report(s) and Payment Schedule could result in a dispute(s)
whereby DHS can delay or deny payment(s). Reference the GEARS Payment Processing Schedule
and further guidance on How to Submit GEARS Expenditure Reports.
Direct any questions related to the technical aspects of expenditure report processing, monthly
payment reports, and reimbursements can email [email protected]. Direct
3

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SA wIsCONSIN DEPARTMENT

%a9 r AT sEvicts

all other questions regarding expense reports to the DHS program area
[email protected].
F.

REPORTING REQUIREMENTS

1.

FINANCIAL REPORTING

Additional financial reporting must be provided by the Grantee upon request by DHS. This may
include (but not limited to) expenses associated with salaries, supplies, travel, contractual, or other
(including copies of receipts documenting the purchase of specific items and timesheets for salaries).

2.

PROGRAMMATIC REPORTING

Monthly reports are required for every month throughout agreement period. Grantee will be
provided with report forms and deadlines from the DHS program area. DHS is implementing a
new system, the Division of Public Health Application and Reporting Tool (DART) during this
period of performance. Upon implementation, if applicable, the grantee agrees to participate in
system transition activities, including signing up for a MyWisconsin ID, requesting access to the
DART system, and participation in training activities. The grantee may be required to submit
reports or forms, enter data, and/or provide supporting documentation through the new system.
The grantee agrees to participate in revised submission procedures and other activities through the
DART system upon notification.
Direct all questions regarding reports to the DHS program area
[email protected]. Failure to meet a reporting requirement(s) can result
in a dispute(s) for noncompliance, default, and/or breach of the agreement terms and conditions.

4

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$9 WISCONSIN DEPARTMENT

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G.

UNALLOWABLE COSTS

The following capital projects are generally ineligible:
Construction of new correctional facilities as a response to an increase in the rate of crime.
Construction of new congregate facilities to decrease the spread of COVID-19 in the facility.
Construction of convention centers, stadiums, or other large capital projects intended for
general economic development or to aid impacted industries.

Funds may not be used for any of the following:
•

Extraordinary payments into pension funds to reduce an accrued, unfunded liability incurred
before the start of the COVID-19 public health emergency and occurring outside the
recipient's regular timing for making such payments. This does not include covered benefits
that are part of payroll contributions for employee wages and salaries that are otherwise an
eligible use of Fiscal Recovery Funds.

•

Funds may not be used as non-Federal matches for other Federal programs whose statute or
regulations bar the use of Federal funds to meet matching requirements (e.g., to satisfy
Medicaid share).
Funds may not be used to either directly or indirectly offset a reduction in the tax revenue of
the jurisdiction resulting from a covered change during the covered period.

Direct all questions regarding eligible expenses to the DHS program area
[email protected].
H.

BUDGET MANAGEMENT

Cost deviation or change from approved budget categories more than 25%, or the addition of a
new line item, will require submission of a new budget and will require revised budget approval
from DHS prior to incurring costs. The DHS may proactively recommend a revision should
spenddown tracking suggest the need to redistribute remaining funds.
Grantee must receive prior approval for any equipment purchases that exceed $5,000 per the DHS
Allowable Cost Policy Manual (Section I 0a). Direct all questions regarding budget management or
equipment purchases to the DHS program area [email protected].
5

%.

Docustgn Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C464E316

9 WISCONSIN DEPARTMENT

rHAITH stvcEs
I.

ADDITIONAL INFORMATION

Eligible uses of ARPA funds include:
•

Eligible uses of this funding must be in response to COVID-19, or the harmful consequences
of the economic disruptions resulting from or exacerbated by the COVID-19 public health
emergency (as described above) and unduplicated with other funding sources. To assess
whether costs would be eligible, health departments should identify the effect of COVID-19
on public health, including immediate effects and/or effects that may manifest over months or
years, and assess how the activity would respond to or address the identified need.

•

Payments under this award will be subject to the provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200)
(the Unifonn Guidance), including the cost principles and restrictions on general provisions
for selected items of cost.

•

Payments from the Fiscal Recovery Funds may be used only to cover costs incurred by the
local or Tribal government from January 1, 2026, through September 30, 2026.

COVID-19 Mitigation and Prevention
Enumerated eligible uses include: ✓ Vaccination programs, including vaccine incentives and
vaccine sites ✓ Testing programs, equipment and sites ✓ Monitoring, contact tracing & public health
surveillance (e.g., monitoring for variants) ✓ Public communication efforts / Public health data
systems / COVID-19 prevention and treatment equipment, such as ventilators and ambulances
Medical and PPE/protective supplies / Support for isolation or quarantine / Ventilation system
installation and improvement ✓ Technical assistance on mitigation of COVID-19 threats to public
health and safety ✓ Transportation to reach vaccination or testing sites, or other prevention and
mitigation services for vulnerable populations ✓ Support for prevention, mitigation, or other services
in congregate living facilities, public facilities, and schools ✓ Support for prevention and mitigation
strategies in small businesses, nonprofits, and impacted industries ✓ Medical facilities generally
dedicated to COVID-19 treatment and mitigation (e.g., ICUs, emergency rooms) / Temporary
medical facilities and other measures to increase COVID-19 treatment capacity / Emergency

6

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A 1scoNSIN DEPARTMENT

%a"

Ar sERv1cs

operations centers & emergency response equipment (e.g., emergency response radio systems) ✓
Public telemedicine capabilities for COVID-19 related treatment.

Medical Expenses
Enumerated eligible uses include: ✓ Unreimbursed expenses for medical care for COVID-19
testing or treatment, such as uncompensated care costs for medical providers or out-of-pocket costs
for individuals ✓ Paid family and medical leave for public employees to enable compliance with
COVID-19 public health precautions / Emergency medical response expenses / Treatment of long­
term symptoms or effects of COVID-19.

Behavioral health care, such as mental health treatment, substance use treatment, and other
behavioral health services
Enumerated eligible uses include: ✓ Prevention, outpatient treatment, inpatient treatment, crisis
care, diversion programs, outreach to individuals not yet engaged in treatment, harm reduction &
long-term recovery support ✓ Enhanced behavioral health services in schools ✓ Services for
pregnant women or infants born with neonatal abstinence syndrome ✓ Support for equitable access
to reduce disparities in access to high-quality treatment ✓ Peer support groups, costs for residence in
supportive housing or recovery housing, and the 988 National Suicide Prevention Lifeline or other
hotline services ✓ Expansion of access to evidence-based services for opioid use disorder prevention,
treatment, harm reduction, and recovery ✓ Behavioral health facilities & equipment.

Public Health and Safety Staff
Enumerated eligible uses include: ✓ Referrals to trauma recovery services for victims of crime ✓
Community violence intervention programs, including:
•

Evidence-based practices like focused deterrence, with wraparound services such as
behavioral therapy, trauma recovery, job training, education, housing and relocation services,
and financial assistance

✓ In communities experiencing increased gun violence due to the pandemic:
•

Law enforcement officers focused on advancing community policing

•

Enforcement efforts to reduce gun violence, including prosecution
7

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49 wsCONSIN DEPARTMENT

VG9 rEAr sERvcEs
•

Technology & equipment to support law enforcement response.

Covered Public Health and Safety Staff
•

Employees of public health departments directly engaged in public health matters and related
supervisory personnel.

•

This includes payroll and covered benefits expenses for public health department staff to the
extent that their services are devoted to mitigating or responding to the COVID-19 public
health emergency.

•

This can also include payroll, covered benefits, and other costs associated with rehiring
public health staff up to the pre-pandemic staffing level of the government.

Improving the Design and Execution of Public Health Programs
•

This includes engaging in planning and analysis to improve programs addressing the COVID19 pandemic, including using targeted consumer outreach, improvements to data or
technology infrastructure, impact evaluations, and data analysis.

•

Examples (provided by WALHDAB) that could be included: Communicable Disease:
Training public health on general communicable disease follow-up to quickly shift gears to
respond to a pandemic. The pandemic showed us that public health infrastructure has suffered
over the years and the need for trained workers to step into contact tracing roles is essential.

Addressing administrative needs, including:
•

Administrative costs for programs responding to the public health emergency and its
economic impacts, including non-SLFRF and non-federally funded programs

•

Address administrative needs caused or exacerbated by the pandemic, including addressing
backlogs caused by shutdowns, increased repair or maintenance needs, and technology
infrastructure to adapt government operations to the pandemic (e.g., video-conferencing
software, data, and case management systems).

8

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"A WISCONSIN DEPARTMENT

%a7 r HEATH sEv1cEs

Addressing Disparities in Public Health Outcomes
•

Activities are eligible if provided in a Qualified Census Tract (QCT); to families living in
QCTs; to populations, households, or geographic areas disproportionately impacted by the
pandemic (supported through data); or services provided by Tribal governments.

•

This includes the activities that facilitate access to resources that improve health outcomes,
including services that connect residents with healthcare resources and public assistance
programs and build healthier environments, such as funding community health workers to
help community members access health services and services to address social determinants
of health; funding public benefits navigators to assist community members with benefits and
services; housing services to support healthy living environments and neighborhoods;
remediation of lead paint or other lead hazards to reduce the risk of elevated blood lead levels
among children; and evidence-based community violence intervention programs to prevent
violence and mitigate the increase in violence during the pandemic.

•

This also includes promoting healthy childhood environments, such as new or expanded high­
quality childcare to provide safe and supportive care for children; home visiting programs to
provide structured visits from health, parent educators, and social service professionals; and
enhanced services for child welfare-involved families and foster youth to provide support and
training.

•

Examples (provided by WALHDAB) that could be included. (Please note that within this
category, eligibility is based on the first dot point above):
o Evaluate PH programs, performance measures and agency strategic plans by assessing
the impacts of COVID-19 on our programs, performance measures, priorities, goals,
and strategies.
o

Continue to assess the impact of COVID on our program caseload but already know
that some have been impacted more than others with an increasing caseload (WIC,
STis). Create one/some PHN or other public health positions to support these
programs with service delivery as well as to support COVID surge and other
preparedness response activities should our COVID caseloads increase as well.

o

Strategies to address populations and programs most impacted by COVID include
such areas as youth mental health, AODA, parenting, elder abuse, childhood

9

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A IscoNsIDEPARTMENT
Va or HEAITH SERVICES

immunizations, and reproductive health, including a focus on how to impact social
determinants of health.

Special Provisions
Be aware that Treasury may provide more guidance regarding this funding. Expect that DHS would
convene local and tribal health officers to adapt to any changing grant requirements as well as
strategize around alignment across funds.

J.

FEDERAL A WARD INFORMATION

FAIN (Federal Award Identification
Number)

SLFRP0135

Federal Award Date

03/03/2021

Subaward period of Performance Start
Date
Subaward period of Performance End
Date
Amount of Federal Funds obligated
(committed) by this action

01/01/2026
09/30/2026
N/A

Total Amount of Federal Funds obligated
(committed)

See Contract

Federal Award Project Description

The Coronavirus State and Local Fiscal Recovery
Funds provide a substantial infusion of resources
to help turn the tide on the pandemic, address its
economic fallout, and lay the foundation for a
strong and equitable recovery.

Federal Awarding Agency Name
(Department)

U.S. Department of the Treasury

OHS Awarding Official Name

DHS Deputy Secretary, Debra K. Standridge

OHS Awarding Official Contact
Information

[email protected]

Assistance Listing Number

21.027

Assistance Listing Name

Coronavirus State and Local Fiscal Recovery
Funds

Total made available under each Federal
award at the time of disbursement

$1,266,580,313.25

R&D?

No

DPH Indirect Cost Rate

N/A

10

%,

Docusign Envelope ID: 1 B1A55F5-FED6-8EFF-832B-F236C46AE316

A WISCONSIN DEPARTMENT

rmAtr svacEs

Wisconsin Department of Health Services
Division of Public Health
for
Commercial Tobacco Prevention and
Treatment Program

A.

B.

OVERVIEW

Program:

Community Interventions and WI Wins

Period of Performance:

July 1, 2026-June 30, 2027

GEARS Contract Year:

2027

Profile(s):

181010 & 181004

Grantee Name:

City of Franklin Health Department

GEARS Agency Number:

472787

GEARS Agency Type:

60

Agreement Amount:

$1,750 + $1,134

BACKGROUND ANDI OR CONTEXT

The mission of the Wisconsin Department of Health Services is to protect and promote the health
and safety of the people of Wisconsin. Commercial tobacco products are Wisconsin's leading
causes of preventable death and disease. Commercial tobacco products are any products that
contain, are made from, or are derived from tobacco or nicotine that are intended for human
consumption. Tobacco as referred to in this document include cigarettes, smokeless tobacco,
nicotine pouches, hookah tobacco, cigars, pipe tobacco, electronic nicotine delivery systems
including e-cigarettes and e-liquids.

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46AE316

TO9 wsCONSIN DEPARTMENT

8,9 orrAar sERvcEs

Wisconsin's Commercial Tobacco Prevention and Treatment Program (CTPTP) implements a
comprehensive tobacco prevention and treatment program based on best practices from the Centers
for Disease and Control and Prevention (CDC) to aggressively address the burden of tobacco use
and exposure. CTPTP addresses four main goals to reduce the burden of tobacco in Wisconsin:
1. Eliminate exposure to secondhand smoke and aerosol
2. Promote quitting among adults and youth
3. Prevent initiation among youth and young adults
4. Advance health equity by identifying and eliminating commercial tobacco product-related
inequities and disparities
The CTPTP adheres to the Centers for Disease Control (CDC) Best Practices which recommend
that local and statewide efforts work in collaboration in the provision of skills, resources and
information to mobilize and implement program goals. The CDC states that "evidence indicates
that implementing policies that promote a change in social norms appear to be the most effective
approach for sustained behavior change." Best or promising practices to achieve outcomes utilize
population-based approaches emphasizing policy and environmental strategies. State programs
must use best or promising practices designed to change environments and develop policies that
promote tobacco-free lifestyles.
CTPTP funds coalitions to address local tobacco priorities through public policy change as one
way to reach these goals. Coalition engagement at state and local levels is essential to change
social norms around tobacco use and vaping, and to create a climate in which tobacco becomes
less desirable, less acceptable, and less accessible. Local coalitions in Wisconsin have been
successful in addressing tobacco-related disparities by implementing best practice state and local
public policy, such as comprehensive indoor smoke-free air policies, multi-unit smoke-free air
policies, tobacco-free school policies, tobacco-free outdoor spaces policies, and local tobacco
zoning policies.

C.

COMMUNICATIONS

It is the responsibility of the Grantee to provide this Scope of Work document to appropriate
agency staff responsible for programmatic and financial reporting requirements.
The expectation is a minimum of monthly communications between DHS and the Grantee. DHS
reserves the right to request more frequent communications as deemed necessary. Communications
may include but are not limited to:
Email providing or requesting information.
Programmatic or contractual meetings.
Reporting including budget status updates and the submission of GEARS expense reports.
Quarterly reporting in the activity tracker on the progress on the scope of work

2

%,

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A WISCONSIN DEPARTMENT
rArn sEvacEs

D.

POINTS OF CONTACT

The Grantee is responsible for notifying their CTPTP contract administrator at DHS if there are any
changes in contact information within five (5) business days.
1.

TABLE I: DPH CONTACT AND ROLE
Name and Contact Information

Role

Kimberly Larson;
[email protected]

DHS Grant Administrator
Choose an item.
Choose an item.
Choose an item.
Choose an item.

2.

TABLE 2: GRANTEE CONTACT AND ROLE
Name and Contact Information

Role
Authorized Signatory (individual at

Lauren Gottlieb; [email protected]

organization who will sign the final contract)

Megan Conway; [email protected]

Project Manager

Ellen Henry; [email protected]

Contract Manager

Kaitlyn Heider; [email protected]

Project Manager
Choose an item.

E.

GEARS EXPENSE REPORT(S) AND PAYMENT SCHEDULE

The funds will be reimbursed through the Grant Enrollment, Application and Reporting System
(GEARS). GEARS expenses must be submitted as actual monthly expenses (either paid or
incurred) and these expenses must align with the approved budget and terms and conditions of this
Agreement/Contract.
GEARS Expense Report(s) and Payment Schedule: Grantee must report costs
incurred on the GEARS Expenditure Report Form (f-00642) and submit the GEARS
3

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A WISCONSIN DEPARTMENT
%GO rAtr sacs
Expenditure Report by the 11:59pm on the 15th of the month via email to the GEARS
Unit ([email protected]) with a copy to the OHS program staff (CTPTP
contract administrator)
The GEARS Unit is responsible for issuing payment. The OHS program staff are
responsible for ensuring claimed expenses are allowable and agree with approved
budgets and scopes of work.
Final GEARS Expense Reports are due no later than forty-five (45) days from the end of
the contract period on 6/30/2027
Failure to follow the GEARS Expense Report(s) and Payment Schedule could result in a dispute(s)
whereby OHS can delay or deny payment(s). Reference the GEARS Payment Processing Schedule
and further guidance on How to Submit GEARS Expenditure Reports.
Direct any questions related to the technical aspects of expenditure report processing, monthly
payment reports, and reimbursements can email [email protected]. Direct
all other questions regarding expense reports to the DHS program area (CTPTP contract
administrator).

F.

REPORTING REQUIREMENTS

1.

FINANCIAL REPORTING

Additional financial reporting must be provided by the Grantee upon request by DHS. This may
include (but not limited to) expenses associated with salaries, supplies, travel, contractual, or other
(including copies of receipts documenting the purchase of specific items and timesheets for salaries).

2.

PROGRAMMATIC REPORTING

Quarterly reports are required throughout agreement period with all reports submitted on or
before the agreement period ends. Grantees are required to quantitatively and qualitatively
document program deliverables and provide a written statement through the reports. Grantee will
be provided report forms and deadlines from the OHS program area (CTPTP contract administrator).
Direct all questions regarding reports to the OHS program area (CTPTP contract administrator).
Failure to meet a reporting requirement(s) can result in a dispute(s) for noncompliance, default,
and/or breach of the agreement terms and conditions.

G.

UNALLOWABLE & ALLOWABLE COSTS

I.

UN ALLOWABLE
•
•
•
•

Direct and indirect lobbying
Paid media (excluding WI Wins and social media boosts with prior approval from CTPTP)
AI Software tools
Cash is not an allowable incentive for program participation.
4

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'A WISCONSIN DEPARTMENT

r

HEALTH SERVICES
•

•

•
•

2.

Gift card incentives may not:
o be associated with entertainment (e.g., movies, games, lottery, etc.);
o be redeemable for cash;
o be used to purchase tobacco, alcohol, or firearms;
o be used to purchase food (e.g., restaurants, groceries, etc.)
o be transferred by the recipient to other parties.
Providing tobacco prevention or treatment services of any kind, including:
o Direct tobacco prevention cessation and primary education
o Community and school-based cessation classes and services
General teaching and counseling positions and services
Providing tobacco-dependence services and pharmacotherapies

ALLOWABLE
•
•
•
•

•

•

Subcontracting is allowable for a maximum of 10% of the Community Interventions
allocation with prior review and approval by your CTPTP Contract Administrator
Indirect costs are allowable for a maximum of 10% of the total allocation
Additional positions, consultants, and personnel subcontracts require prior CTPTP contract
administrator approval
Incentives are limited to two categories:
o Transportation (e.g., fuel only gift cards, bus passes)
o Small promotional items (e.g., water bottles, t-shirts, buttons, stickers, etc.)
Gift cards are allowable as participant incentives provided that the grantee has established a
way to ensure that the gift card cannot be used to purchase unallowable items in a written
agreement with the gift card vendor.
Incentives must be nominal, meaning an amount that doesn't exceed $25.

Additional information can be found in the DHSAllowable Cost Policy Manual
Direct all questions regarding eligible expenses to the DHS program area (CTPTP contract
administrator).
H.

BUDGET MANAGEMENT

Cost deviation or change from approved budget categories more than 10%, or the addition of a
new line item, will require submission of a new budget and will require revised budget approval
from DHS prior to incurring costs. The DHS may proactively recommend a revision should
spenddown tracking suggest the need to redistribute remaining funds.
Grantee must receive prior approval for any equipment purchases that exceed $1,000 per the DHS
Allowable Cost Policy Manual (Section I 0a). Direct all questions regarding budget management or
equipment purchases to the DHS program area (CTPTP contract administrator).

5

,9

Docusign Envelope ID: 1 B1A55F5-FED6-8EFF-832B-F236C46AE316

A wysCONSIN DEPARTMENT

rArra st1cEs
I.

WEB CONTENT ACCESSIBILITY GUIDELINES (WCAG) 2.1

As required by the Americans with Disabilities Act of 1990 (42 U.S.C. $ 12101 et seq.) and the
Rehabilitation Act of 1973 (29 U.S.C. $ 791 et. seq.), specifically Sections 504 and 508, Section
1557 of the Affordable Care Act (42 U.S.C. $ 18116 et. seq.), and the Nondiscrimination in
Healthcare Programs and Activities Rule (89 P.R. 37522) published on April 24, 2024, the
Contractor must adhere to the specific Federal requirements therein, ensuring that all web content
and mobile applications (apps) are accessible to people with disabilities. To meet those regulations,
the Contractor must adhere to the Web Content Accessibility Guidelines (WCAG) 2.1 in the
fulfillment of the contract.

J.

ADDITIONAL INFORMATION AND/OR REQUIREMENTS

General Contract Requirements
• Have no affiliation or contractual relationship with any tobacco company, its affiliates, its
subsidiaries, or its parent organization
• Participate in CTPTP or other tobacco prevention trainings, meetings, and technical
assistance efforts
• Maintain an active, supportive, and diverse coalition membership
• Coalitions: Act as county contact for smoke-free air compliance
• Implement various strategies and activities as outlined in the Scope of Work
o CTPTP may revise and/or add required strategies and/or activities in response to
tobacco prevention emerging priorities
• Recognize CTPTP as the source of funding on program reports and publications and when
providing tobacco presentations at local, state, or national workshops or conferences. The
following statement must be used:
o This program isfunded by the Wisconsin Commercial Tobacco Prevention and
Treatment Program, Division ofPublic Health, Wisconsin Department ofHealth
Services.
Methods to Accomplish Goals
• Use best or promising practices designed to change environments and develop policies that
promote tobacco-free lifestyles
• Assure staff are trained in tobacco prevention best practices
• Integrate activities on identifying and eliminating tobacco related disparities across a
comprehensive approach to tobacco prevention.
• Promote tobacco dependence treatment services through outreach and education efforts
including:
o Wisconsin Tobacco Quit Line
o Live Vape Free
o The American Indian Quit Line
o Medicaid/BadgerCare+ Tobacco Treatment Benefit
o First Breath
o N-O-T (Not On Tobacco)
6

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46AE316

'A ISCONSIN DEPARTMENT
%,9 AITsrERvcts
•

Communicate and collaborate with other coalitions and state partners

Centers for Disease Control and Prevention Best Practices:
• Demonstrate the importance of community support and involvement at the grassroots level by
implementing highly effective policy interventions
• Recommend implementing policies that promote a change in social norms
• Use best or promising practices to achieve outcomes by utilizing population-based
approaches emphasizing policy and environmental strategies
• Address the factors that impact tobacco-related disparities, including social determinants of
health, tobacco industry influence, a lack of comprehensive tobacco policies, and a changing
U.S. population
Wisconsin Wins
•

Contract for the WI Wins allocation is for the jurisdictions that the Coalition covers
o Subcontracting is allowable with prior review and approval of the subcontract by
CTPTP contract administrator
o Funding is determined based on the number of compliance checks allocated for the
jurisdictions the Coalition covers ($81 per check)
o Participate in WI Wins trainings and/or webinars

Unallowable Activities
• Direct and indirect lobbying
• Providing tobacco prevention or treatment services of any kind, including:
o Direct tobacco prevention cessation and primary education
o Community and school-based cessation classes and services
• General teaching and counseling positions and services
• Providing tobacco-dependence services and pharmacotherapies
Non-Appropriation:
DHS reserves the right to cancel any agreement in whole or in part without prior notice, any penalty,
or liability whatsoever due to non-appropriation of funds or receipt of funds by the Legislature or
federal government or for failure of the Grantee to comply with terms, conditions, and specifications
of this Agreement.

K.

PROJECT DELIVERABLES

This scope of work outlines the key strategies designed to reduce the impact of commercial tobacco
use across communities through coordinated coalition engagement, policy advancement, youth
involvement, and retailer education. The program focuses on building and sustaining strong local
coalitions, supporting the development and implementation of evidence-based tobacco prevention
policies, engaging both local and state leaders through education and advocacy and authentic youth
engagement. Together, these initiatives emphasize community outreach, communications,
partnership development, and evaluation to create sustainable policies and systems change to protect
youth and adults from the harms of commercial tobacco. The scope of work and contract deliverables
below is designed with goals that are clearly defined including measurable activities that should be
7

%,

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

79 yIsCONSIN DEPARTMENT

erHEAtr sRvcEs

used to meet the deliverables of each of the five key strategies.
CTPTP supports this work through comprehensive training and technical assistance. The Training
and Technical Assistance (TTA) plan is designed to directly support and enhance each partner's work
to achieve deliverables associated with each goal listed below. CTPTP provides structured guidance,
resources and capacity building opportunities you will see laid out in the TTA plan. The TTA plan is
continuously updated. The TTA plan is built on input from coordinators, if you need TTA on
something not listed, please contact your contract administrator or the CTPTP TIA coordinator.
1. FACT/YOUTH ENGAGEMENT
Goal:
Use FACT materials, resources, and staff support to authentically engage youth in coalition work through
recruitment, planning, empowennent, and advocacy that creates positive social change.
Activities:
•

Strategically recruit and prepare youth for peer-to-peer and community advocacy on local and
statewide policy initiatives

•
•

Support youth to engage with community Alliance on tobacco-free educational policy outreach
Hold regular action-based meetings to:

•
•

o
o

Increase youth knowledge on tobacco/nicotine related issues
Build advocacy and leadership skills

o
o

Plan outreach and advocacy activities (i.e. F ACTivisms)
Evaluate implemented activities

Implement youth-driven peer-to-peer and community advocacy activities (i.e. FACTivisms)
Provide outreach opportunities for youth to advocate to state and local leaders and media outlets

Deliverables:
Track quarterly outcomes in CTPTP's activity tracker and provide qualitative documentation for completed
activities above.
TTA:
For ideas, resources or support to meet these deliverables connect with FACT staff.

2. WI WINS
Goal: To prevent underage sales and youth initiation of commercial tobacco through education on tobacco
sales laws, recognizing retailers who are complying with the laws, and partnering with local law
enforcement to enforce the laws.
Activities:
• Conduct compliance checks, media outreach and public outreach in each county/jurisdiction
throughout the contract year per Addendum I and Addendum II.
•

Actively involve municipal or county level law enforcement agencies in WI Wins tobacco
compliance checks.
Deliverables:
Track compliance checks and outreach activities on www.wiwins.org.
8

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C464E316

~ WISCONSIN DEPARTMENT

€,9 rEArH sEv1cEs

TTA:
For ideas, resources or support to meet this deliverable go to the TTA plan and look for Wi Wins under
Related Scope ofWork Goal/Activities.

9

Docusign Envelope ID: 1 B1A55F5-FED6-8EFF-832B-F236C46AE316

~ WISCONSIN DEPARTMENT
~., of HEALTH SERVICES

Addendum I
SFY27 Wisconsin Wins Allocations & Required Activities
Allocation & Required Compliance Checks
SF27

"

COUNT /JURISDICTION.

CHECKS

} ALLOCATION

ADAMS

22

$1,782

ASHLAND

16

BARRON

40

$1.296
$3,240

BAYFIELD

20.

$1,620

BROWN
BUFFALO

SF27.

17

$1.377

BURNETT
CALUMET
CffiPPEWA
CLARK
COLUMBIA
CRAWFORD

26

$2,106

21

$1,701

DODGE
DOOR
DOUGLAS
DUNN
EAUCLAIRE
FLORENCE
FOND DULAC

59

$4,779

30

$2,430

49

$3,969

23

$1 863

58

$4 698

33

$2,673

46

$3,726

34

$2,754

55

$4.455

9

$729

65

$5.265

FOREST

12

$972

GRANT
GREEN

43

$3,483

25

$2,025

GREENLAKE
IOWA

19

$1,539

IRON
JACKSON
JEFFERSON
JUNEAU
KENOSHA

KEWAUNEE

20

$1,620

16

$1,296

29

$2,349

55

$4.455

34

$2,754

104

$8,424

17

$1,377

LACROSSE

60

$4,860

LAFAYETTE

14

$1,134

LANGLADE

26

$2,106

LINCOLN

13

$1,053

MANITOWOC
MARATHON
MARINE TTE

52

$4,212

77

$6,237

53

$4,293

10

Docusign Envelope ID: 181A55F5-FED6-8EFF-832B-F236C46AE316

~ WISCONSINDEPARTMENT
~· of HEALTH SERVICES
MAROUETIE
MIL WAUKE
E­

SUBURBAN ,

13

$1,053

148

MILWAUKEE - FRANKLIN

14

$1,134

MILWAUKEE - CITY
MONROE
OCONTO
ONEIDA
OUTAGAMIE
OZAUKEE

450

$36,450

39

$3,159

37

$2,997

35

$2,835

LOO

$8,100

38

$3,078

PEPIN

9

$729

PIERCE

35

$2,835

POLK

54

$4 374

PORTAGE

40

$3,240

BRICE

$1,377

RACINE

142

RICHLAND

10

$s10"

ROCK

82

$6,642

RUSK

14

$1,134

SAUK
SAWYER
SHAWANO
SHEBOYGAN
ST. CROIX
TAYLOR
TREMBEALEAU

56

$4,536

31

$2,511

35

$2,835

71

$5 751

79

$6,399

22

$1,782

32

$2,592

VERNON

20

$1 620

VILAS
WALWORTH
WASHBURN
WASHINGTON

29

$2,349

74
19

$5,994
$1 539

67

$5,427

WAUKESHA

1.6 0

$12,960

WAUPACA
WAUSHARA
WINNEBAGO
WOOD

49

$3,969

28

$2,268

91

$7 371

53

$4,293

A compliance check must use positive reinforcement (per guidance from SAMHSA/CSAP)
designed to support retailers who refuse sales to underage youth and educate those who would sell
to minors about the legal and health consequences of such sales.
All compliance checks must follow the WI Wins Protocol.
Twenty percent (20%) of the total number of compliance checks per county/jurisdiction shall
11

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

~ WISCONSIN DEPARTMENT

%,S or HEAT stRvacEs

include checks in bars & grills, taverns, liquor stores, bowling alleys, resorts and golf courses.
Remaining checks can include retail locations such as convenience stores, grocery stores, and gas
stations.
(Optional Activity) Tobacco 21 Purchase Surveys: Twenty percent (20%) of inspections may
check compliance on federal law to include education only follow up, using the Tobacco 21
Purchase Surveys Protocol and no local law enforcement follow up.

Addendum II
SFY27 Wisconsin Wins Required Activities & Allocations
Wisconsin Wins Outreach Activities
The number of outreach activities for each county/jurisdiction is based on the number of
compliance checks allocated in SFY27. See previous page for color assigned to the
county/jurisdiction. Given that each county/jurisdiction has different needs, agencies have the
ability to negotiate the number of activities.
Example: Wood County is coded with green, therefore 5 public outreach and 4 media outreach
must be completed throughout SFY27.

-Required Outreach Activities­
SFY27

Media Outreach

2

3

4

4

4/agency

5

7

9

10

10/agency

TOTAL ACTIVITIES PER
COUNTY/JURISDICTION

One of the goals of Wisconsin Wins outreach is to be a resource for retailers in Wisconsin. The
work being done to achieve this goal provides many opportunities to integrate health equity into
WI Wins activities. Examples of these opportunities include providing education to community
members on non-punitive policies, building authentic and sustainable relationships with retailers
and clerks, and developing resources that are available in multiple languages. Completing
activities with an equitable approach can result in collaborative approaches that support the
mutual efforts of trying to be good partners in the community.

12

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

%," r

A 1sCONSIN DEPARTMENT
EAT sERvcEs

Below is a list of suggested outreach activities that can be conducted throughout the contract
year. WI Wins, WITobaccoCheck.org and/or the federal tobacco 21 law should be a significant
focus of all outreach activities. There must be a variety of outreach activities within each outreach
category instead of conducting the same type of activity within the category. Although this list
contains many ideas, it is not exhaustive. To ensure an original outreach activity will qualify
toward the required objective, please contact the Youth Access Program Coordinator.
Audience:
Primary= retailers, community leaders, policy makers
Secondary = general public, parents, teachers
Youth only when recruiting for compliance checks
Media Outreach
•

Participate in on-air and/or print interviews

•

Send a press release to local daily, weekly, and/or monthly newspaper

•

Share local story with newspaper, television, and/or radio

•

Submit letter to the editor (LTE) to local newspaper

•

Send WI Wins/T21 Public Service Announcement to television and/or radio stations

•
•

Call-in to community talk radio shows and/or morning shows
Submit a WI Wins update for local newsletters
o Community
o High school
o Health department
o Local coalitions
o Neighborhood Watch
o Places of worship
o Chamber of Commerce

•

Submit social media post. Examples of acceptable social media outreach include:
o Educating on federal tobacco 21 law
o Using an ad template
o Recognizing/thanking community partner, such as law enforcement (tag
person/agency in Facebook post)
o Recognizing/thanking retailer for not selling to youth (tag retailer in Facebook
post)

•

Submit paid ad template provided and approved by CTPTP to print media (work with
CTPTP Communications Coordinator, Youth Access Program Coordinator and Contract
Administrator)

13

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C464E316

A vIsCONSIN DEPARTMENT

%a er

HEATH sER1CEs

Public Outreach
•

Educate local leaders about WI Wins activities and federal tobacco 21 law
o Arrange for virtual presentations/phone calls to/with local leaders
o May include, but are not limited to, Board of Health, county/city or town board,
school board, municipal clerk, district attorney/city attorney, local government
officials, legislators

•

Inform law enforcement of WI Wins activities, federal tobacco 21 law and non-punitive
policies related to youth possession or underage sales

•

Connect with municipal clerks to discuss tobacco licensing/sales laws and identify
opportunities to share information to tobacco licensees

•

Share customizable WI Wins one-pager with local public leaders and legislators

•

Send letters or emails to local leaders about retailers and clerks who succeed in making a
difference in their community. Encourage them to call or send a note to the stores
thanking the owners/clerks

•

Arrange for presentations with civic and community groups

•

Educate general public on federal tobacco 21 law

•
•

Include cessation message with outreach on tobacco 21
Send direct mail to retailers
o

•

Must contain program information about WI Wins, WITobaccoCheck.org or the
federal tobacco 21 law
o Can include information about e-cigarettes and flavored products and the
importance of checking IDs
Conduct retailer trainings

•

Promote No Menthol Sunday to retailers in communities with higher African American
populations

•

Send retailers Tobacco 21 resources (window cling, posters, buttons, etc.)

•
•

Promote WITobaccoCheck.org/Google translate
Promote translated WI Wins resources

•

Work with a local youth group to send thank you cards to local clerks and retailers who
have complied with the law in the past

•

Conduct administrative activities (limit to 1 per contract year)
o Update retailer contact lists
o Add retailer email addresses to lists
o Survey retailers to assess needs

Messages and Tactics
•

All WI Wins outreach should have a positive focus

•

The goal is to prevent initiation of tobacco products among youth and young adults by
preventing access

•

Provide details of WI Wins activities and WITobaccoCheck.org
14

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C464E316

9 w1sCONSIN DEPARTMENT

Vo" or ArrsERvcEs
•

Promote the Tobacco 21 website and free resources for retailers

•

Recognize retailers and clerks who are making a difference in their community by not
selling tobacco

•

Highlight a retailer who uses WITobaccoCheck with all their employees

•

Educate retailers on the federal tobacco 21 law and the need to verify purchaser age by
checking ID

•

Share a youth's perspective on their involvement in compliance checks

•

Discuss enforcement practices and retailer employee training with law enforcement

•

Thank retailers and clerks for not selling

•

Increase awareness of e-cigarettes and flavored products available in the community and
the importance of existing youth access laws/WI Wins program

•

Promote treatment options when educating about the federal tobacco 21 law

•

Build relationships with retailers and act as a resource for them

Resources
1. WI Wins Google Folder
2. WI Wins Activity Library -Log in to search approved outreach activities

15

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

BUDGET DETAIL: Provide a breif description of bud
Agency: City of Franklin Health Department
BUDGET DESCRIPTION
A. Personnel Services

A.]
B. Contractual

Supplies for youth activities/FACTivisms (paper, tape, art supplies, etc.)
Mailing supplies (stam s, thank you cards,ect.)
Materials for handouts to clerks (folders, frames for compliant clerks, etc.)

Printing of PACT resources
Printing of WI WINS resources
C-2 Pr
Food/Meetin Snacks/Ice Cream Social
(

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

4Incentive,&e St. endItemizations.u(@roinotionaliteins, etc.),
Incentives for youth com liance check volunteers ($25/volunteer x 2 volunteers)
Incentives for com liant clerks during tobacco compliance checks ($25/clerk x 14 retailers)
C-4 Ir

Tele hone Connection
Internet Connection

4.Trainin. /Skills DevelomentItemizations (courselconerence re i
stration, etc.)

D-5 Elect
$20/com laince check to purchase items (including attempted tobacco
Social Media WI WINS thank you to retailers ad

D. A

Docusign Envelope ID: 1B1A55F5-FED6-8EFF-832B-F236C46A4E316

According to State Statute 255.15, no recipient of moneys distribut

Docusign Envelope ID: 1 B1A55F5-FED6-8EFF-832B-F236C46AE316

AMOUNT

1,000
100
199

250
105
$

355

$

500

'-3 Events/Meetin s SUB TOTAL $

500

Docusign Envelope ID: 1 B 1A55F5-FED6-8EFF-832B-F236C46AE316

D-1 Rent SUB TOTAL $

0-2 Communications SUB TOTAL $

D-3 Travel SUB TOTAL $

ronics & Equipment SUB TOTAL $
etailers

$
$

280

D-6 Miscellaneous SUB TOTAL $

330

gency Operations TOTAL

50

Docusign Envelope ID: 181A55F5-FED6-8EFF-832B-F236C46AE316

E. Indirect Costs TOTAL $
TOTAL COSTS s%

2d may expend more than 10% of those

Docusgn Envelope ID: 1B1A55F5-FED6-8EFF-832- F236C46AE316
DEPARTMENT OF HEALTH SERVICES

STATE OF WISCONSIN

Division of Enterprise Services
F-01788 (03/2022)

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Source Envelope
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Yvette Smith
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201 East Washington Avenue
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Madison, WI 53703
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[email protected]
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Electronic Record and Signature Disclosure created on 12/19/2018 8'2451 AM
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BLANK PAGE

APPROVAL

Reports and
Recommendations

REQUEST FOR

MEETING DATE

COUNCIL ACTION

8/4/2026

Motion to approve a resolution authorizing the
Director of Health and Human Services, to approve
and sign the Fun Flicks Outdoor Movies Contract.

ITEM NUMBER
ALL DISTRICTS

• 1. (c)

Background: The City of Franklin Health Department's (FHD) mission is to protect and promote health
and well-being within the Franklin community through disease prevention and health education. In line
with this mission, FHD is dedicated to providing year-round, substance-free community events to create
a safe and inclusive environment for all residents.
Analysis: The City of Franklin Health Department hosts a variety of events throughout the year to
provide substance free activities and educational opportunities for residents of all ages. FHD has
available grant funding to provide a substance free family outdoor movie night at City Hall on the front
lawn on August 18, 2026, that will offer a fun and engaging way for families to come together and
enjoy a safe, healthy community gathering space without the presence of substances.
The updated contract has been reviewed by the City Attorney.
Fiscal Note: The contract total of $1,700 will be paid by the current Drug Free Communities (DFC)
Grant. There will be no impact on the City of Franklin budget for these expenses

COUNCIL ACTION REQUESTED
The Director of Health and Human Services requests a motion to approve a resolution authorizing the
Director of Health and Human Services, to sign the Fun Flicks Outdoor Movies Contract.

Health Department: MC

STATE OF WISCONSIN

CITY OF FRANKLIN

MIL WAUKEE COUNTY
Draft 08/04/2026

RESOLUTION NO. 2026A RESOLUTION AUTHORIZING FRANKLIN DIRECTOR OF HEALTH AND HUMAN
SERVICES, TO SIGN THE 2026 FUN FLICKS OUTDOOR MOVIE CITY OF FRANKLIN
HEALTH DEPARTMENT CONTRACT.

WHEREAS, The City of Franklin Health Department (FHD) mission is to protect and
promote health and well-being within the Franklin community through disease prevention and
health education; and
WHEREAS, FHD is dedicated to providing substance-free community events throughout the year,
WHEREAS, the FHD has available grant funding to support a family friendly,outdoor movie night
on August 18",2026
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council of the City
of Franklin, Wisconsin, that the motion to sign the 2026 Fun Flicks Outdoor Movie City of
Franklin Health Department is hereby approved.
BE IT FURTHER RESOLVED that the Franklin Health Department is hereby authorized
to execute the Fun Flicks Outdoor Movie City of Franklin Health Department Contract.
Introduced at a regular meeting of the Common Council of the City of Franklin this
day of 2026.

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of 2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk
AYES

NOES

ABSENT

FUN

iEKS

OUTDDR

MOVIES

FLUNFLICK5
OUTDOOR MOVIES

Invoice #63780503
Sign & Pay Online! If you need to print and mail your contract, please mail to:
Project Entertainment LLC, DBA FunFlicks
2246 Balsam Way
Green Bay, WI 54313
Phone: 888-550-8290

Billing Information
Event ID#:

Volition Franklin/Franklin Public Library
Ellen Henry
9229 W Loomis Rd
Franklin, WI 53132
Home Phone:
Cell Phone: (262) 308-7333
Office Phone: (414) 427-7530

63780503

Order Date:

7/28/2026

Rep:

Steve Mocco

Screen Rental Date:

8/18/2026

Rain Date Hold:

Delivery Location Information
On-site Contact: Megan Cramer
9229 W Loomis Rd
Franklin, WI 53132

NIA

Arrival Time:

4:00pm

Movie Start Time:

5:30pm

Movie End Time:

8:30pm

Delivery Method:

Fully Staffed

Surface Type:

Pavement

Rain Date Hold is Available At A Rate of $149 - $499 Depending on Screen Size. We hold your screen and a 2nd Date in our system for your
backup date
Rental Items
15'x8 5' LED Trailer
FREE Weather Polley - All Days

Laptop Connection Request

Qty

Total
$2,899 00
$0.00

$0.00

Order subtotal

$2,899.00

Discount

$1,528.35
$239.14

Surcharge*

8.0%

Staffing

$90.21
$0.00

Total

$1,700.00

Deposit Due

$0 00

Amount Paid

$1,700.00

Balance Due

$0.00

Delivery

*8.0% is added to all reservations. This surcharge is not a tax, it is a royalty percentage payable to the owner of the trademark
registration
Pre-Paid Gratuity: As a convemence to our customers, you can include a pre-paid gratuity for your technician at the time of your
booking. lf you would Ake to pay gratuity later, you can give rt drectly to your tech on-site or call our office after your event and we'Il
be happy to add it then.
Post-Event Gratuity: If you would like to add gratuity after your event is complete, you can contact our office to add it to your
invoice

Please Note: Your rental must be paid in full 14 days_prior to your event date
Your reservation is not confirmed and we are not responsible for holding equipment/dates until you have signed this rental
agreement. No refunds are offered and all postponements or cancellations will be credited towards future rentals.

Equipment Rental Agreement: Our goal is to provide you with friendly, FUN, professional & quality service We prefer not to
provide you a list of legal terminology, however there are factors beyond both our control and your control, such as weather and
emergencies that may arise before or during your event. We also understand emotions may come into play since this may be a
special day If factors anse and we can't mutually agree on a fair outcome, then the terms and conditions written here are the only
acceptable terms of negotaton.
By making your deposit or payment in full, you are agreeing to these terms and conditions described on the invoice above
and Rental Agreement below.
DEPOSITS: A 50% deposit is required to confirm your event date.

If you need to make alternate arrangements to meet our deposit requirements, please contact your FunFlicks Rep. This deposit Is
non-refundable once it is less than 30 days to your screen rental date. If you are making this reservation less than 14 days prior to
your event date, then payment mn full is required at the time of your reservation. Your date Is NOT CONFIRMED unless we have
received your deposit and signed Rental Agreement
Final Payments: Your final balance must be paid to us no later than 14 days prior to your event rental date. Your rental may be
cancelled if we have not received your final payment by that time. Customers can make post-event payment arrangements with
Purchase Orders or other terms with our approval.
Return Check Charge: There is a $50 charge for all returned checks.
CANCELLATION FEE POLICY
You always have 6 months to re-book your rental instead of forfeiting funds, but if you must cancel the terms are listed
here.
30+ Days Pror To Event Date
15 - 29 Days from Event Date
14 Days or Less from Event Date

$49 Fee Then Full Refund
Pay 50% of Event Rental Total
Pay 100% of Event Rental Total

RESCHEDULING FEE POLICY

Reschedule 30+ Days from Event Date
Reschedule 15-29 Days from Event Date
Reschedule 14 Days or Less from Event Date

$49 Fee
$149 Fee
$249 Fee

INFORMATION & TERMS
Your screen rental comes with a
FREE Weather Assurance Plan! You can reschedule your screen rental on any day that we have availability at no cost to you, if your
event is cancelled due rain or wind prior to us dispatching our tech.
Important Notice· We DO NOT cancel/reschedule event rentals prior to the day of the rental. Weather predictions change (often}
and we want your event rental to happen as scheduled. If you choose to cancel or reschedule your event due to weather prior to
your actual rental date, you wll be required to pay a $199 Rescheduling Fee.

Weather Rescheduling Policy - Premiere, Blockbuster, Elite, Epic and Xtreme Screens:

Proceed or Postpone Weather Options on Day of Rental: It is agreed by both parties that www.weather.com
(http://www.weather.com/) is the tool used to verify weather percentages. Simply visit www.weather.com
(http://www.weather.com/) the morning of your screen rental. Put in your zip code and click hour-by-hour. This Is the only tool we
use to predict the weather. You have until 2:.00 PM on the day of the event to make a final decision, using one of the following
options:
1. Move Indoors: If you choose to move indoors and require a smaller screen to fit your space, we will not refund or credit you for
changing screen sizes to accommodate the space. Substitute screens are subJect to availability and are not guaranteed.

2. Postpone:

You can postpone your rental and choose a rescheduled date any day that we have availability and no later than 6

months from the originally scheduled date.

3. Take Your Chances: If ram chances are < 50% during the 2 hour period before, during & after your scheduled event time, you
can choose to have our tech dispatched for delivery and take your chances that it will not rain. Once our tech Is dispatched, you
will not receive a refund and a rescheduled event will not be available without paying for a entirely new rental. This would
constitute your event.

4. Take Your Chances & Agree to Pay Fee: We will dispatch our tech with the following terms (you will have to agree to these
terms in writing prior to event).

A. If your rental ts cancelled due to weather any time up until one (1) hour after your scheduled start time, you may reschedule
your event on a Sunday - Thursday no later than 6 months from the originally scheduled date. You agree to pay $199 plus the
original delivery/mileage/toll charge to cover our tech's time & mileage.
B If we have dispatched our tech and your rental 1s cancelled due to weather more than one (1) hour after your originally
scheduled start time, this would constitute your event, you will not receive a refund and a rescheduled event will not be available
without paying for a entirely new rental.
Laptop Connection Request: You have added the Laptop Connection to your rental. Customer 1s responsible for verifying their
connection types with our staff to ensure compatibility with our projection and sound system. We currently support laptops with either
VGA or HDMI connections. If you want audio to play through our system your device will need to have a 3 5mm headphone Jack.
PLEASE NOTE: If we provide screen upgrade due to equipment availability and your event is rescheduled for any reason, you may
not receive the screen upgrade at your rescheduled event.
EVENT DAY RESPONSIBILITIES
1. Event Day Confirmation Call: We will call you on the morning of your event between 10:00 AM - 1 :00 PM to confirm your event.
You must be available to take our call that day or you can request a text message for confirmation as well. If you request a text
message, you need to be able to reply with your confirmation that our message was received If there s more than a 20% chance of
rain or wind is forecasted 15+ MPH on your date, we will not dispatch our tech for delivery without talking with you. This means that
if you do not respond to the text message or take our call, we will not be able to deliver your rentals.
2. Rental Period: your Movie Start Time is the time that we expect to start your main feature presentation. If you need to start later
than your listed start time, please let us know 1n advance. If your start time is changed once we are on-site, you may be charged an
additional $50 for the additional time that our tech is on-site.
3. Tech Arrival & Movie Start Time: We will arrive at the approximate time listed at the top of this contract (Arrival Time). Our
arrival time may vary from the time listed here due to traffic or other circumstances We include significant buffer time in the
equipment setup period to allow for this variance. 95% of our event rentals start on time and we will make every effort possible to
meet your Movie Start Time listed, however we do not guarantee that your movie will start at the Movie Start Time.
No refunds or credits will be issued for not starting your movie at the Move Start Time listed here

4. Tech Responsibilities
Full Service Option: Our tech is provided to deliver & setup equipment, change media, connect devices, make adJustments and
breakdown equipment. We will stay on-site dunng the duration of your screen rental to ensure that everything runs as smoothly as
possible. Our tech 1s happy to help out with most event related items but please refrain from asking them to be a referee, Janitor, MC,
babysitter, timekeeper, lifeguard, waiter or other activities outside the ones listed here.
Drop-Off Service Option: Our tech will deliver, setup & breakdown your rental equipment but wll not remain on-site for the duration
of your event. If any technical difficulties arise, you will call our On Call Manager or the Delivery Tech for support. In the event of
rain, customer is responsible for covering equipment or moving it to a dry location.
5. Parking & Unloading: Customer must provide adequate parking for loading/unloading, including any costs, permits or passes,
within 100 yards of the screen setup location.
6. Screen Location, Size & Surface Type: Customer is responsible for ensuring our screen & projection gear will fit at rental
location. It must be completely dark (10 minutes after official sunset) unless indoors. We normally secure our screens by placing 18"

stakes in the ground around the screen If we cannot place stakes in the ground for any reason (no stakes allowed, pavement,
concrete, etc.) customer is responsible for providing weighted item for tying off to secure the screen. Examples would be water filled
trash cans, sand bags, cinder blocks, etc. Customer is responsible for letting us know if these items are not available on-site at least
72 hours prior to rental. Fun Flicks offers sand bag and water barrel rentals for locations that where stakes are not allowed and
customer is responsible for securing these items prior to event date.
7. Lighting: Customer is responsible for minimizing the amount of light in the area above and nearby the screen. Parking lights,
street lights, flood lights, stadium lights, etc will degrade the quality of the image on our screen and make it appear washed out.
Fun Flicks is not responsible for the quality of the video image if all light sources within 100' of the screen are not turned off.
8. Electrical Requirements: Customer must provide sufficient power on-site for our equipment to operate correctly. You will need
to provide 0 outlet(s), each on separate circuit breakers if more than 1 outlet is required for the rentals you requested. Power outlets
must be located within 100' of the location where our screen/equipment will be setup. For distances more than 100, customer will
provide 12 gauge extension cords up to 300'. We will not setup equipment more than 300' from a power source.
Generators: Customer may provide a generator with at least 5,000 watts of continuous power and 2 separate circuit breakers.
FunFlcks will not be responsible for customer provided generators that fail, trip breakers or otherwise don't function with our
equipment. We offer generator rentals at additional charge In some locations.
9. Customer Provides All Media: Unless specifically licensed through FunFlicks and listed in this agreement, all media to be
played on our screen/system must be provided by the customer. Our system plays standard, commercially produced DVD and Blu­
ray discs. We currently do not support 4K, Ultra HD or other disc types other than standard DVD and Blu-ray.
1. We are not responsible for scratched media, custom burned media, download media or any other content issues/errors that
occur with our equipment. We use new equipment that has been tested with most commercial DVD/Blu-ray discs. Please be
prepared to provide a backup copy of your movie or other content you plan on playing in our systems in case there are problems with
the primary disc.
2. If you are connecting a laptop, cable box, gaming system or other media devices you must tell us in advance and it must be
included mn this contract. If you do not see your media type listed (1.e. laptop, live TV, video gaming) then it assumed you are
providing a standard DVD or Blu-ray disc. Please contact your FunFllcks Sales Coordinator if you are not showing a standard disc
type. We cannot connect other devices to our systems unless the device is listed in your rental items above and we will not be
responsible for event issues or failures resulting from this omission during your booking and in writing.
3. Customer is responsible for all licensing and other costs associated with any content or media used on a FunFlicks' system.
1 O. Equipment Malfunctions: All equipment is new and under warranty for your assurance - however there is always the risk of
technical malfunctions If we experience an equipment issue on-site, we will make every effort to get it fixed on-site or get
replacement equipment delivered to your location within 60 minutes of diagnosis lf we are unable to get the equipment working or
are unable to get a replacement on-site within 60 minutes from our diagnosis of problem, then FunFlicks will provide a rescheduled
rental on a date mutually agreeable by customer and FunFlcks, not to be scheduled later than 6 months from the originally
scheduled date. We do not offer refunds for technical malfunctions
FunFlicks is not responsible and will not pay for incidental or consequential damages caused by any delays or equipment
malfunctions. This includes but is not limited to food, entertainment, labor, sponsorships, other rentals, or other costs incurred by
customer in conjunction with this rental.
Customer Provided Equipment: We will substitute any customer provided equipment in the case of failure (i.e. DVD player,
projector, speakers, cables, etc.), however no refund or credit will be provided 1f event goes on as planned. If delayed more than 60
minutes, customer can opt to request a rescheduled rental option subject to approval by FunFl1cks.
11. Sprinklers & Venue Safety: Customer is responsible for ensuring that sprinkler systems are turned off in the area where our
screens & other equipment will be setup. If sprinter systems are activated during your rental and our equipment is subjected to water
from sprinklers, you wll be charged a $150 cleaning fee. lf any equipment is damaged by water from sprinkler systems, then
customer is responsible for paying repair or replacement costs for damaged equipment.
Customer is responsible for providing a safe venue for our equipment and our technician. We reserve the right to not setup our
equipment in any environment our technician deems to be unsafe. This includes but is not limited to factors such as rain, threat of
rain, mud, wind, extreme temperatures, uneven terrain, unsafe structures, uncontrolled crowds, etc FunFlicks does not issue
refunds and no rescheduled rental will be provided for cancellations caused by unsafe conditions. Weather related cancellations are
covered in the Weather Policy of this rental agreement.
ADVERTISING, PHOTOGRAPHS & PROMOTION: The customer gives their full consent and permission to FunFlicks, it's
local affiliates and contractors, their sponsors and/corporate sponsors, their successors, licensees, and assigns the
irrevocable right to use, for any purpose whatsoever and without compensation, any photographs, videotapes, audiotapes,
or other recordings of people and activities that are made during the course of this event. In addition, FunFlicks may show
logos, commercials, public service announcements and limited advertising on the screen before or after your entertainment
period.
COMPLETE AGREEMENT: This signed Agreement contains the entire agreement between the Lessor and the Lessee.
No amendment, whether from previous or subsequent negotiations between the Lessee and the Lessor, shall be valid or
enforceable unless in writing and signed by all parties to this contract. The invalidity or unenforceability of any particular
provision of this Agreement shall not affect the other provisions hereof.

Customer acknowledges that by making payment and/or signing, that this Rental Agreement is a legal and binding
contract. To cancel or reschedule a rental, sufficient notice must be given by Customer in accordance with the terms
outlined in this Rental Agreement and that Customer may incur additional fees for doing so. Any rescheduled event is
subject to availability at the time of cancellation or postponement. Refunds are not provided for rentals from FunFlicks.
FunFlicks may, at it's sole discretion, provide credits towards future events for weather related and other cancellations.
I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT.

Date

Signature
Ellen Henry
Printed Name

This document is copyrighted mater1al owned by FunFlucks, Inc and may not be copied or used, In whole or in part, for any purpose without express wntten
permission from FunFIcks, Inc

Privacy Policy (https://rental.software/quotes/privacy)

BLANK PAGE

APPROVAL

MEETING DATE
REQUEST FOR COUNCIL ACTION

REPORTS AND
RECOMMENDATIONS

8/4/2026

ITEM NUMBER
A RESOLUTION TO EXECUTE S. 116TH STREET
TRAIL PROJECT CHANGE ORDER NO. 6 TO
GRAEF-USA, INC. IN THE AMOUNT OF $45,000.00.
Dist. #6

BACKGROUND
The 116 St Trail contract includes a proposed multi-use pathway within the Wisconsin Electric Power Company
(WE Energies) property, from City Limits to approximately W. Mayers Drive.
On August 4, 2020, GRAEF-USA, Inc. was awarded a contract to design the S. 116" Street Trail
project.
This amendment addresses additional design and engineering effort associated with project changes that were
required after constructability concerns were identified in the field. The original direction from the City of
Franklin was to design the project using GIS contours- concerns were identified during the construction walk in
fall 2025 and survey as well as redesign was needed to make the project constructable. The project was
subsequently placed on hold while alternatives were evaluated, and the design was revised to address the
identified issues. The amendment covers the additional professional services necessary to develop the revised
design and support the project through completion.
Attached is the change order no. 6 amendment provided by GRAEF-USA outlining the reasonings for the
amendment.

STAFF RECOMMENDATION
Approve Change Order No. 6 for the S. 116th Street Trail Project to GRAEF-USA, INC. in the amount of
$45,000.00.

FISCAL NOTE
Attached is the Change Order No. 6 from GRAEF for $45,000. The summary of the project costs
(Fund 46-0551-5833.5125) are as follows:
$150,000.00 Original Contract Fee
$355,000.00 New contract price after this Change Order
Note that 61 % of this is eligible for Park Impact Fees.
An option for the funding could be to use the rest of the award about from the Ryan Meadows trail. GRAEF was
awarded a contract in July 2021 for $50k to design the Ryan Meadows Trail. To date, GRAEF has billed
$10,288.75 and the project has been on hold since Summer '22. This project is proposed to be formally cancelled
from further study.

COUNCIL ACTION REQUESTED
Motion to approve resolution no. 2026GRAEF-USA in the amount of $45,000.00.
Engineering - MNP; DOA - KH; Finance - DB

to execute S. 116 Street Trail project change order no. 6 to

STATE OF WISCONSIN: CITY OF FRANKLIN: MILWAUKEE COUNTY
RESOLUTION NO. 2026 ­
A RESOLUTION TO EXECUTES. 116TH STREET TRAIL PROJECT CHANGE ORDER
NO. 6 TO GRAE F-USA, INC. IN THE AMOUNT OF $45,000.00.

---------------------------------------------------------------------------------------------------------------WHEREAS, The 116 St Trail contract includes a proposed multi-use pathway within the
Wisconsin Electric Power Company (WE Energies) property, from City Limits to approximately
W. Mayers Drive.; and
WHEREAS, On August 4, 2020, GRAEF-USA, Inc. was awarded a contract to design the
S. 116" Street Trail project.; and
WHEREAS, This amendment addresses additional design and engineering effort
associated with project changes that were required after constructability concerns were identified
in the field.; and
WHEREAS, The amendment covers the additional professional services necessary to
develop the revised design and support the project through completion.; and
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Common Council of the
City of Franklin, Wisconsin, agree to approve change order no. 6 to GRAEF-USA in the amount
of $45,000.00.,
Introduced at a regular meeting of the Comm on Council of the City of Franklin this
day of, 2026 by Alderman

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of , 2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk

AYES

NOES

-.

ABSENT

The Avenue
275 West Wisconsmn Avenue, Suite 300
Milwaukee, WI 53203
414 /2591500
414 / 259 0037 fax
wwwgraef-usa,com

July 24, 2026
Kelly Hersh
Director of Administration
City of Franklin
9229 W. Loomis Rd.
Franklin, WI 53132
SUBJECT:

S. 116th Street Trail, Amendment No. 6
116 Street Trail Alignment

Dear Kelly:
We are very pleased to provide you with this proposal to amend our professional services. When accepted,
this proposal will amend our Agreement dated August 9, 2020.
This proposal is for S. 116 th Street Trail (Project). This proposal is subject to the Terms and Conditions per
the original agreement. It is our understanding that the nature of the additional work is additional Phase 2 Site
Assessment and WDNR coordination.
For this Project, GRAEF proposes to provide the following Basic Services:
116 Street Trail Project, Post letting work
•
•

•

•

Field visit with selected contractor to walk project and discuss constructability concerns brought
forward by contractor.
Coordinate additional survey data along the 116 Corridor to verify assumed datum for design
which was GIS contour information previously provided by the CLIENT. Survey included relocated
WE Energy poles to allow verification of offsets.
Plan Revision No 1- modifications to the plan based on contactors feedback of constructability
and survey inconsistencies. Changes to the plan include the following:
o Redesign of the trail to tie into the trail connection from the Cape Crossing subdivision
which was constructed higher than the design phase coordinated elevation.
o Profile and side slope adjustments to match new survey data.
o Added water elevations to all cross sections.
o Coordination of design w\West Shore Pipeline to assure compliance of adequate cover on
pipe.
o Redesign and quantify erosion control plans and quantities to match field conditions and
constructability concerns.
o Preparation of Submittal to Wilkomm for Change Order preparation
o Review of Wilkomm Change Order and Collaboration w\City staff.
Value Engineering Design
o Meeting with Client, contactor and GRAEF staff to identify opportunities for cost savings.
o Consideration of replacement of cedar split rail with standard woven-wire right-of-way
fencing

o

o

o

o

Coordination and design concepts with WDNR to address the feasibility of providing the
recommended soil cap along steep slopes and adjacent to wetland areas to remove the
requirements for biologs adjacent to wetlands along the corridor.
Vertical profile and horizontal alignment adjustments to increase the amount of
contaminated soil to be stored in the following areas of the corridor:
■
STA 80 to STA 82+50 along the trail corridor
■
STA 130 to STA 139 along the trail corridor
STA 170 to STA 174 between the trail and 116 Street.
Additional survey of WE Energy elevation of overhead facility adjacent to trail.
Coordination of new design with WE Energies to assure no conflicts w\relocated WE
Energie facilities.
Plan preparation to incorporate design changes for change order consideration by
contractor. Calculation of bid items and preparation of bid items to change order pricing.

Future Cap Considerations

•

Coordination w\WDNR regarding additional borings taken by TRC in December 2026
o Import and plotting of TRC test points to Count Coordinates to compare with previously
collected data.
o Collaboration with WDNR and the client regarding next steps given additional boring
results.

Wetland Permitting

•
•

Research and documentation w\WDNR regarding wetland credits vs. wetland impacts for the
project corridor and identification of past communication regarding artificial wetland exemptions
and ACOE lack of concurrence.
Coordination of new permitting for updated wetland impacts.

You agree to compensate GRAEF for all additional Basic Services noted above on an hourly rate and direct
expense basis to an estimated additional maximum fee of $355,000.00. The breakdown of additional
services includes:
116th Street Trail Project, Post letting work
Future Cap Considerations
Wetland Permitting
Total

$36,500.00
$2,000.00
$6,500.00
$45,000.00

You agree to compensate GRAEF for any Additional Services with an additional fee to be negotiated at a
later date.

-2­

G

EF
To accept this proposal for additional Basic Services, please sign and date and return one copy to us. Upon
receipt of an executed copy, GRAEF will commence work on the additional Basic Services for the Project.
Please call us at 414-266-9175 if you have any questions regarding this proposal.
Sincerely,
Graef-USA Inc.

Accepted by:
City of Franklin

Mary Beth Pettit, P.E.
Vice President, Project Manager

John R. Nelson, Mayor

Shirley J. Roberts, City Clerk

Danielle Brown, Director of Finance,
Treasurer

Approved as to form: Jesse A Wesolowski,
City Attorney

X \ML\2020\20200291\Project Management\Contracts'AmendmentNo6\116thStreetTrail_Proposal Amendment Letter for Additional
Services_AmendmentNo6 docx

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APPROVAL
REQUEST FOR COUNCIL ACTION
REPORTS AND
RECOMMENDATIONS

MEETING DATE
8/4/2026
ITEM NUMBER

A RESOLUTION TO APPROVE CHANGE ORDER
NO. 1 FOR THE S. 116 STREET TRAIL To
WILLKOMM EXCAVATING & GRADING, INC.
FOR THE AMOUNT OF $486,750.00

3,

) ,

Dist.# 6

BACKGROUND
The 116 St Trail contract includes a proposed multi-use pathway within the Wisconsin Electric Power Company
(WE Energies) property, from City Limits to approximately W. Mayers Drive.
The project was bid in October of 2024 and awarded to Willkomm Excavating & Grading, Inc. in the amount of
$893,321.53. This project was anticipated to begin in Spring of 2025. The contractor was ready to begin, but
noticed the existing conditions were a lot more wet than anticipated. The bid design of the pathway was not
constructable in areas where the water level was higher than expected. Therefore, GRAEF redesigned the pathway
to reduce impact to the wet areas and build this pathway. Willkomm Excavating submitted a change order to
address the changes that were made.
The existing soil is contaminated and the City is required to cap the site, either with a pathway or topsoil, seed,
and fertilizer. Since the City already has plans developed and a contractor on site, we recomm end approving the
change order submitted by Willkomm Excavating & Grading.
Attached is the change order with unit prices submitted by Willkomm Excavating & Grading, Inc. for the amount
of $486,750.00.

STAFF RECOMMENDATION
Approve change order no. 1 to Willkomm Excavating & Grading in the amount of $486,750.00.

FISCAL NOTE
This is a federally funded project through the State of Wisconsin. The federal funding for this project will be 80%
of the construction costs, up to $832,000.00.
Funding for the project is in alignment with current budget allocations under the approved capital
improvement plan. No additional funds are required beyond 20% of the construction costs.

COUNCIL ACTION REQUESTED
Motion to authorize Resolution No. 2026-to approve Change Order No. 1 to Willkomm Excavating
& Grading, Inc. in the amount of $486,750.00.
Engineering - MNP; DOA - KH; Finance DB

STATE OF WISCONSIN: CITY OF FRANKLIN: MIL WAUKEE COUNTY
RESOLUTION NO. 2026 ­ --A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FOR THE S. 116TH STREET
TRAIL TO WILLKOMM EXCAVATING & GRADING, INC. FOR THE AMOUNT OF
$486,750.00

WHEREAS, The 116 St Trail contract includes a proposed multi-use pathway within the
Wisconsin Electric Power Company (WE Energies) property, from City Limits to approximately
W. Mayers Drive.; and
WHEREAS, The project was bid in October of2024 and awarded to Willkomm Excavating
& Grading, Inc. in the arnountof$893,321.53.; and
WHEREAS, The bid design of the pathway was not constructable in areas where the water
level was higher than expected. Therefore, GRAEF redesigned the pathway to reduce impact to
the wet areas and build this pathway. Willkomm Excavating submitted a change order to address
the changes that were made
WHEREAS, The existing soil is contaminated and the City is required to cap the site;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Common Council of the
City of Franklin, Wisconsin, agree to approve change order no. 1 to Willkomm Excavating &
Grading, Inc. in the amount of $486,750.00.,
Introduced at a regular meeting of the Common Council of the City of Franklin this
day of, 2)26by Alderman

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of > 2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk

AYES -- NOES -- ABSENT - -

illkomm

Excavating

&

Grad

ng,

Inc.

June 2, 2026
Attn: Ryan Cournoyer
Graef
275 W. Wisconsin Ave Suite 300
Milwaukee WI, 53203
116 St Trail
COR 00lRl: Project Revision, Plans dated 4/20/2026.

RE:

Dear Mr. Cournoyer,
We hereby submit Change Order Request 00IRl for the following authorized extra work:
•

Due to extensive revisions to the plans and the conditions of the work site, the majority of the project
was revised. This change affected quantities, items, and process. Willkomm and our subcontractors
have evaluated the revised plans supplied by Graef. Willkomm requests a change order in the amount
of:
$ 486,750.00

We have included a breakdown of the pricing and included a comparison to the original contract.
Please process and issue a contract change order for the above amount.
If you have any questions or concerns please feel to contact me.
Sincerely,

Nicholas Willkomm
Saul Pett
Jake Mueller

17108 County Line Road • Union Grove, Wisconsin 53182
Phone 262.878.0877 • Fax 262.878.1337

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APPROVAL

MEETING DATE
REQUEST FOR COUNCIL ACTION

REPORTS AND
RECOMMENDATIONS

8/4/2026

ITEM NUMBER
A RESOLUTION TO PURCHASE ADDITIONAL
WETLAND MITIGATION CREDITS FOR THE S.
116TH STREET TRAIL PROJECT
Dist.# 6

BACKGROUND
The 116 St Trail contract includes a proposed multi-use pathway within the Wisconsin Electric Power Company
(WE Energies) property, from City Limits to approximately W. Mayers Drive.
In fall 2025, discrepancies were identified between the wetland exemption determinations made by the U.S. Army
Corps of Engineers (ACOE) and the Wisconsin Department of Natural Resources (WDNR). As a result, the City
will be required to purchase additional wetland mitigation credits to satisfy ACOE requirements. The estimated
cost of the additional credits is up to $60,000. This action is necessary to maintain compliance with regulatory
permitting requirements and allow the project to proceed. Originally, the project was permitted for 0.92 acres of
permanent wetland impact that City of Franklin purchased credits to mitigate for $142.5k in August of
2023. Since ACOE requires mitigation for additional impacts that WDNR had indicated were originally exempt;
the updated acreage of 1.219 acres (+0.3 acres) will cost up to $60k to make the project compliant with
WDNR\ACOE requirements. The exact dollar figure will be coordinated w\WDNR once we are sure the project
is moving forward. A certified check will need to be issued by the City of Franklin to bring the final design into
compliance. This will need to occur in August or early September 2026.
STAFF RECOMMENDATION
Approve the purchase of additional wetland mitigation credits for up to $60,000.
FISCAL NOTE
This is a federally funded project through the State of Wisconsin. The federal funding for this project will be 80%
of the construction costs, up to $832,000.00.
Funding for the project is in alignment with current budget allocations under the approved capital
improvement plan. No additional funds are required beyond 20% of the construction costs.

COUNCIL ACTION REQUESTED
Motion to authorize Resolution No. 2026-to approve the purchase of additional wetland mitigation
credits for up to $60,000.
Engineering - MNP; DOA - KH; Finance - DB

STATE OF WISCONSIN: CITY OF FRANKLIN: MILWAUKEE COUNTY
RESOLUTION NO. 2026­

o

A RESOLUTION TO PURCHASE ADDITIONAL WETLAND MITIGATION CREDITS
FOR THE S. 116TH STREET TRAIL PROJECT

---------------------------------------------------------------------------------------------------------------WHEREAS, The 116 St Trail contract includes a proposed multi-use pathway within the
Wisconsin Electric Power Company (WE Energies) property, from City Limits to approximately
W. Mayers Drive.; and
WHEREAS, In fall 2025, discrepancies were identified between the wetland exemption
determinations made by the U.S. Army Corps of Engineers (ACOE) and the Wisconsin
Department of Natural Resources (WDNR).; and
WHEREAS, As a result, the City will be required to purchase additional wetland mitigation
credits to satisfy ACOE requirements. The estimated cost of the additional credits is up to $60,000.;
and
WHEREAS, This action is necessary to maintain compliance with regulatory permitting
requirements and allow the project to proceed.; and
WHEREAS, A certified check will need to be issued by the City of Franklin to bring the
final design into compliance. This will need to occur in August or early September 2026.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Common Council of the
City of Franklin, Wisconsin, agree to approve purchasing additional wetland mitigation credits for
up to $60,000.00.,
Introduced at a regular meeting of the Common Council of the City of Franklin this
day of, 206 by Alderman

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of , 2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk

AYES

NOES ­ ABSENT

APPROVAL

REQUEST FOR COUNCIL ACTION

MTG.DATE
8/4/2026

Reports &
Recommendati
ons

MMSD OAK CREEK SOUTHWEST METROPOLITAN
INTERCEPTOR SEWER EXTENSION PROJECT REQUEST FOR
EXTENDED WORK HOURS APPROVAL

ITEM NO.

• 5.

District#
4

BACKGROUND
Milwaukee Metropolitan Sewerage District (MMSD) owns and maintains a system ofmetropolitan
interceptor sewers (MIS) to receive and convey sanitary sewage from member communities
including Franklin, Oak Creek, and Caledonia. Raymond is in the early stages of also becoming
a member community.
There is a MIS that extends south on S. 27 Street to W. Oakwood Road. MMSD is currently
extending the MIS further south on S. 27 St. to South County Line Road.
SEI is hereby requesting tunneling operations only, to be able to work extended hours.
Typical hours would be two, 12-hour shifts, Monday through Saturday, with Sunday being off.
In the case of an emergency with the tunnel, a Sunday may need to be worked, but this is not
anticipated.
See attached letter dated July 16, 2026 from the project manager, Jeff Clements.
OPTIONS
A. Approve the extended work hours requested by Super Excavators, or Deny

RECOMMENDATION
Approve the extended work hours as requested by Super Excavators.

Extended Working Hours Request
C02013C0I Oak Creek Southwest MIS Extension
July 16, 2026
Subject: Extended Working Hours - MMSD Oak Creek Southwest MIS Extension
To whom it may concern:
Super Excavators, Inc (SEI) has been contracted by the Milwaukee Metropolitan Sewerage
District (MMSD) to construct the Oak Creek MIS project. This involves the installation of a
tunnel with work shafts. Tunneling operations would require extended working hours - this letter
is intended to serve as a formal request to be able to do so.
The project involves the construction of approximately 5046 LF of tunnel for a new metropolitan
interceptor sewer (MIS) for the MMSD. To be able to build the tunnel, 8 work shafts will need
to be constructed. The work shafts begin at the intersection of S 27" St and Oakwood Road, and
continue south to S 27 St & County Line Road, before the tunnel alignment proceeds to the
southwest, where it will cross the Root River, and terminate on the south end of the river.
Construction work on the project is slated from April of 2026 to approximately September of
2027.
SEI is hereby requesting, for tunneling operations only, to be able to work extended hours.
Typical hours would be two, 12-hour shifts, Monday through Saturday, with Sunday being off.
In the case of an emergency with the tunnel, a Sunday may need to be worked, but this is not
anticipated.
This request would be only for when the tunneling machine is underground and advancing. This
would not be continuous over the life of the project, but for the time period the tunneling
machine is advancing between shafts. Depending on the length of a tunnel section between
shafts, this could look like working extended/night hours for anywhere from 12-30 days,
followed by a period of normal (ie non night shift work) work, before the next tunnel would be
ready. Shaft excavation and road work would be limited to normal working hours.
Tunneling operations utilize a microtunnel boring machine (MTBM), that advances underground
between a launch and retrieval shaft. Once tunneling operations begin, extended interruptions
(even leaving at the end of a typical working day and coming back the next morning) can
significantly increase the friction resistance between the installed pipe behind the MTBM and the
surrounding soil.
A hydraulic jacking frame placed inside the launch shaft is used to propel both the MTBM and
the installed pipe behind it forward. During longer periods of inactivity (such as overnight or
over a weekend) this buildup of frictional resistance can exceed the maximum amount of force
the either the pipe behind the MTBM can receive without failing or exceed the jacking frame
capacity itself.

Public Works - Municipal - Commercial - Industrial- New Developments
N59 W14601 BOBOLINK AVE. MENOMONEE FALLS, WI 53501
PH (262) 252-3200 FAX (262) 252-3406 www.superexcavators.com

n Equal Opportunty Employer

"gz

·rr,

5LIPER
E X, AV A T O R

'et±et as- 8

Extended Working Hours Request
C02013C0 1 Oak Creek Southwest MIS Extension

If this occurs, the MTBM can become immobilized before it can reach its destination. In such
cases, the only practical solution is often the construction of a rescue shaft to recover the MTBM
and continue the tunnel drive. The introduction of rescue shaft, at an unplanned location, can
result in additional surface disruptions, traffic impacts, add duration to the project, and increase
the period of disruption caused by the construction work.
Since the majority of the work during tunneling would be underground, activities on the surface
at night would be limited to one location at a time, the launch shaft of that particular tunnel drive.
Noise levels due to tunneling equipment would be at or below traffic levels. Lights on at the
work site would be aimed downward to avoid the light pollution from reaching the surrounding
areas.
Night work on tunneling projects, particularly microtunneling projects, is industry standard, and
SEI hopes that by being allowed to do this, this could benefit all parties, and help to reduce the
overall disruption caused by the construction project.

Thanks,

Jeff Clements
Project Manager
920-539-4863

Public Works - Municipal - Commercial - Industrial -- New Developments
N59 Wl4601 BOBOLINK AVE. MENOMONEE FALLS, WI 53501
PH (262) 252-3200 FAX (262) 252-3406 www.superexcavators.com
An Equal Opportunuty Employer

BLANK PAGE

APPROVAL

Reports &
Recommendations

REQUEST FOR

MEETING DATE

COUNCIL ACTION

August 4, 2026

AN ORDINANCE TO AMEND ORDINANCE 20252712, AN ORDINANCE ADOPTING THE 2026
ANNUAL BUDGET FOR THE CAPITAL OUTLAY
FUND, EQUIPMENT REPLACEMENT FUND,
CAPITAL IMPROVEMENT FUND, WATER
FUND, TID 8 PROJECTS FUND AND TID 9
PROJECTS FUND TO PROVIDE
APPROPRIATIONS FOR CRITICAL CAPITAL
PROJECTS NECESSARY FOR THE 2026
BUDGET

ITEM NUMBER

Background

On November 11, 2025, the 2026 Annual Budget was approved. The Department Heads requested
appropriations for critical projects to be funded into the 2026 Annual Budget. Within this request, the following
specifically identified projects are included:
Design- W. Drexel Ave
DesignEIm Road
Chapel Hill Water Main
Design - S. 51 st Street
S. 76 Street Water Main
Design - S. 27 Street Water Main
Water Tower Park
Design - 92" Street
S. 27 Street MIS Connection
S. 76 Street - Sidewalk
S. 76 Street - Utilities
Equipment Replacement - DPW

$16,000
$360,000
$700,000
$300,000
$800,000
$300,000
$280,000
$300,000
$500,000
$420,000
$80,000
$3,000,000

Pleasant View Reserve Proiect Costs
Emergency Medical Dispatch System
Fire Facilities Improvements
Fire Facilities Needs Assessment
Station 1 Improvements
TOTAL Appropriations

$750,000
$100,000
$355,000
$50,000
$180,000
$8,491,000

Capital Improvement Fund - DPW/Engineering
TID 8
Water Fund
Capital Improvement Fund - DPW/Engineering
TID9
TID 8
Capital Improvement Fund - Parks/Engineering
Water Fund
TID 8
TID 9
TID 9
Equipment Replacement Fund/Capital Outlay
Fund-DPW
Capital Improvement Fund
Capital Outlay Fund
Capital Improvement Fund
Capital Improvement Fund
Capital Improvement Fund

Revenue source added: $10,000,000

Analysis

This budget amendment is needed to start or complete the work on these projects. All of these projects have
been discussed with staff, the Finance Committee and/or the Common Council. Most of these projects have
been a roved at the Common Council level.

Fiscal Note

The proposed budget amendment incorporates capital projects into the 2026 Budget that have previously been
approved by the Common Council or recommended by City staff and/or the Finance Committee for inclusion in
the City's Capital Improvement Program. These projects were not included in the originally adopted 2026
Budget but have since been identified as necessary to address critical infrastructure, facility, equipment, and
operational needs.
Funding for these projects is anticipated to be provided through General Obligation (GO) borrowing. The
Common Council has previously authorized the city to borrow up to $10,000,000 in GO debt to support critical
capital projects. Approval of this budget amendment does not authorize additional borrowing beyond the
previously approved maximum. Rather, it amends the 2026 Budget to recognize the projects and establish the
necessary expenditure authority should the City proceed with borrowing.
It is important to note that the authorization to borrow up to $10,000,000 provides flexibility and does not
obligate the City to issue the full amount of debt. The actual borrowing amount will be determined based on
project timing, final project costs, available funding sources, and the City's overall debt management strategy.
However, any General Obligation debt ultimately issued to finance these projects will require future debt
service payments consisting of principal and interest. Those debt service costs are typically funded through the
City's debt service levy and will place additional pressure on future property tax levies.
Approving this budget amendment allows the city to move forward with budgeting for these critical projects
while maintaining flexibility regarding the timing and amount of any future borrowing. The specific impact to
the property tax levy and tax rate will depend on the final borrowing amount, interest rates at the time of
issuance, repayment terms, and the City's overall debt financing plan. Any future debt issuance will be
presented to the Common Council for consideration with updated financial projections and estimated tax
impacts prior to the issuance of debt.

COUNCIL ACTION REQUESTED

A motion to adopt Ordinance 2026-__, an Ordinance to amend Ordinance 2025-2712, an Ordinance
adopting the 2026 Annual Budget for the Capital Outlay Fund, Equipment Replacement Fund, Capital
Improvement Fund, Water Fund, TID 8 Projects Fund and TID 9 Projects Fund to Provide Appropriations
for Critical Capital Projects Necessary for the 2026 Budget.
Roll Call Vote Required

Finance De t - DB/Fire/DPW/En ·

·

/Utilities

STATE OF WISCONSIN : CITY OF FRANKLIN : MILWAUKEE COUNTY
ORDINANCE NO. 2026­
AN ORDINANCE TO AMEND ORDINANCE 2025-2712, AN ORDINANCE ADOPTING
THE 2026 ANNUAL BUDGET FOR THE CAPITAL OUTLAY FUND, EQUIPMENT
REPLACEMENT FUND, CAPITAL IMPROVEMENT FUND, WATER FUND, TID 8
PROJECTS FUND AND TID 9 PROJECTS FUND TO PROVIDE APPROPRIATIONS FOR
CRITICAL CAPITAL PROJECTS NECESSARY FOR THE 2026 BUDGET
WHEREAS, the Common Council of the City of Franklin adopted Ordinance No. 20252712, the 2026 Annual Budgets for the City of Franklin on November 11, 2025; and
WHEREAS, subsequent to the adoption of the 2026 Annual Budget, City departments
identified critical capital projects that are necessary to maintain public infrastructure, municipal
facilities, public safety operations, utility systems, and essential equipment; and
WHEREAS, these projects have been reviewed by City staff and have been discussed with
the Finance Committee and/or the Common Council, with most of the projects previously
receiving Common Council approval; and
WHEREAS, the projects are consistent with the City's Capital Improvement Program and
long-term infrastructure planning efforts; and
WHEREAS, the Common Council previously authorized General Obligation borrowing of
up to Ten Million Dollars ($10,000,000) to finance critical capital projects as determined necessary
by the City; and
WHEREAS, this budget amendment provides the necessary expenditure authority to
incorporate these projects into the 2026 Annual Budget and does not authorize additional
borrowing beyond the previously approved borrowing authorization; and
WHEREAS, the actual amount of debt issued, if any, will be determined by future
Common Council action based upon project timing, final project costs, available funding sources,
and the City's debt management strategy.
NOW, THEREFORE, the Common Council of the City of Franklin does hereby ordain
as follows:
Section 1

That the 2026 Budget for the Capital Outlay Fund be amended as follows:

Capital Outlay
0221 Fire
0000 Revenue

Non-Personnel Expenses

Increase
Increase

$100,000
$100,000

Section 2

That the 2026 Budget for the Equipment Replacement Fund be amended as follows:

Equipment Replacement Fund
0331 Highway
0000 Revenue
Section 3

Auto Equipment

Increase
Increase

$3,000,000
$3,000,000

That the 2026 Budget for the Capital Improvement Fund be amended as follows:

Capital Improvement Fund
0321 Engineering
0321 Engineering
0551 Parks
0331 DPW
0221 Fire
0221 Fire
0221 Fire
0000 Revenue

W. Drexel Ave
Increase
S. 51" Street
Increase
Water Tower Park
Increase
Pleasant View Reserve
Increase
Fire Facilities Improvements Increase
Fire Needs Analysis
Increase
Station 1 Improvements
Increase
Increase

$16,000
$300,000
$280,000
$750,000
$355,000
$50,000
$180,000
$8,091,000

Section 4

That the 2026 Budget for the Water Fund be amended as follows:

Water Fund
0771
0771

Capital
Capital

Section 5

That the 2026 Budget for the TID 8 Projects Fund be amended as follows:

TID 8 Projects Fund
0321 Engineering
03 21 Engineering
0331 Utilities
Section 6

Chapel Hill Water Relay
92" Street

Elm Road
S. 27 Street Water Main
S. 27 St. MIS Connection

Increase
Increase

Increase
Increase
Increase

$750,000
$300,000

$360,000
$300,000
$500,000

That the 2026 Budget for the TID 9 Projects Fund be amended as follows:

TID 9 Projects Fund
Capital
Capital
Capital

S. 76 Street Water Main
S. 76" Street Sidewalk
S. 76 Street Utilities

Increase
Increase
Increase

$800,000
$420,000
$80,000

Section 7

Pursuant to Wis. Stat.§ 65.90(5)(ar), the City Clerk is hereby directed to post a
notice of this budget amendment within fifteen days of adoption of this
Ordinance on the City's web site.

Section 8

The terms and provisions of this ordinance are severable. Should any term or
provision of this ordinance be found to be invalid by a court of competent
jurisdiction, or otherwise be legally invalid or fail under the applicable rules of
law to take effect and be in force, the remaining terms and provisions shall
remain in full force and effect.

Section 9

All ordinances and parts of ordinances in contravention to this ordinance are
hereby repealed.

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of2026.
APPROVED:
John R. Nelson, Mayor

ATTEST:
Shirley J. Roberts, City Clerk
AYES

NOES

ABSENT

BLANK PAGE

APPROVAL

REPORTS&
RECOMMENDATIONS

REQUEST FOR

MEETING DATE

COUNCIL ACTION

August 4, 2026

AN ORDINANCE TO AMEND ORDINANCE
2025-2712, AN ORDINANCE ADOPTING THE
2026 ANNUAL BUDGET FOR THE GENERAL
FUND TO PROVIDE $20,000 OF
APPROPRIATIONS FOR THE EXTENDED
WARRANTY OF FRANKLIN'S 3PAR SAN
INFRASTRUCTURE

ITEM NUMBER

Background
The City's existing Hewlett Packard Enterprise (HPE) 3PAR Storage Area Network (SAN) has reached the end
of its manufacturer warranty and support period. The SAN remains a critical component of the City's
information technology infrastructure, supporting the City's production systems and data storage environment.
On July 22, 2026, the Technology Commission reviewed the available options and voted to recommend
extending the life of the existing SAN through a three-year maintenance agreement with Park Place
Technologies.
Under the proposed agreement, Park Place Technologies would provide maintenance and support services for
the City's existing HPE 3PAR SAN. Although the equipment is no longer supported directly by HPE, Park
Place Technologies specializes in third-party maintenance of enterprise hardware, acting on behalf of the
manufacturer by maintaining replacement parts inventory and providing repair services as needed. City IT staff
have successfully utilized similar third-party maintenance arrangements with previous employers for legacy
enterprise equipment in other roles.
As an alternative, the City could proceed with the originally planned purchase of a new Hitachi SAN from
Offsite. This option would replace the City's existing storage infrastructure with new equipment that includes
full manufacturer warranty and support. However, the anticipated useful life of the new SAN extends well
beyond the City's planned data center decommissioning in 2029, resulting in a significant portion of the asset's
useful life remaining after the equipment is no longer expected to be needed.
Fiscal Note
Approximately $242,000 has been appropriated within the 2026 Capital Budget for SAN replacement. The city
would treat this maintenance agreement as an operating expense, therefore requiring a budget amendment to be
approved with the funding source being the use of contingency. The city has approximately $790,000 in
contingency remaining for 2026. The $242,000 will remain unused and can be reallocated for other critical
projects.

COUNCIL ACTION REQUESTED
Motion adopting Ordinance No. 2026, an Ordinance to amend Ordinance 2025-2712, an
Ordinance Adopting the 2026 Annual Budget for the General Fund to Provide $20,000 of Appropriations
for the Extended Warranty of Franklin's 3PAR SAN Infrastructure.
Roll Call Vote Required
Parks/ Finance Dept - DB

STATE OF WISCONSIN: CITY OF FRANKLIN: MILWAUKEE COUNTY
ORDINANCE NO. 2026­--AN ORDINANCE TO AMEND ORDINANCE 2025-2712, AN ORDINANCE ADOPTING
THE 2026 ANNUAL BUDGET FOR THE GENERAL FUND TO TRANSFER $20,000 OF
CONTINGENCY APPROPRIATIONS FOR THE EXTENDED WARRANTY OF FRANLIN'S
3PAR SAN INFRASTRUCTURE

---------------------------------------------------------------------------------------------------------------WHEREAS, the Common Council of the City of Franklin adopted the 2026 Annual
Budgets for the City of Franklin on November 11, 2025; and
WHEREAS, the 2026 Capital Budget included an appropratton of approximately
$242,000 for the replacement of the City's Storage Area Network (SAN); and
WHEREAS, the City's existing Hewlett Packard Enterprise (HPE) 3PAR Storage Area
Network remains operational but is no longer covered under the manufacturer's warranty or
maintenance program; and
WHEREAS, on July 22, 2026, the Technology Commission reviewed available options
and recommended extending the useful life of the existing SAN through a three-year maintenance
agreement with Park Place Technologies rather than replacing the equipment at this time; and
WHEREAS, Park Place Technologies will provide third-party maintenance and support
services for the City's existing HPE 3PAR SAN, including replacement parts, repairs, and technical
support for the duration of the agreement; and
WHEREAS, the Common Council finds that extending the useful life of the existing SAN
is in the best interest of the City; and
WHEREAS, the Common Council finds it appropriate to amend the 2026 General Fund
Budget to provide funding for this purpose.
NOW, THEREFORE, the Common Council of the City of Franklin does hereby ordain as
follows:
Section 1

That the 2026 Budget for the General Fund be amended as follows:

General Fund
Info. Tech.
Contingency

Maintenance
Unrestricted Contingency

Increase
Decrease

$20,000
$20,000

Section 2

Pursuant to §65.90(5)(ar), Wis. Stats., the City Clerk is directed to post a notice of
this budget amendment within fifteen days of adoption of this Ordinance on the
City's website.

Section 3

The terms and provisions of this ordinance are severable. Should any term or
provision of this ordinance be found to be invalid by a court of competent

jurisdiction, the remaining terms and provisions shall remain in full force and
effect.
Section 4

this

All ordinances and parts of ordinances in contravention to this ordinance are
hereby repealed.

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of ,2026.
APPROVED:

John R. Nelson, Mayor

ATTEST:

Shirley J. Roberts, City Clerk
AYES

NOES

ABSENT

BLANK PAGE

APPROVAL

REPORTS&
RECOMMENDATIONS

REQUEST FOR

MEETING DATE

COUNCIL ACTION

8/4/2026

Authorize Park Place Technologies LLC to Provide
Extended Warranty and Repair Support for Existing
HPE 3PAR SANS (Storage Area Networks)
Funding Account: 01-0144-5242

ITEM NUMBER

Background:
The City of Franklin has allocated resources in the 2026 IT capital expenditure budget for the replacement of
the current 3PAR SANs (Storage Area Networks). The HPE 3PAR SANs were initially deployed in 2016 and
have effectively supported the city for more than a decade. In August 2026, HPE will declare the systems
obsolete and cease to offer firmware updates or components for the outdated machinery. The five-year IT capital
planning has determined that the equipment ought to be substituted with more modem systems; nonetheless, the
swiftly rising costs of computers, servers, and networking equipment render a complete replacement financially
unappealing. It is projected that the data centers and SANs will be retired in either 2029 or 2030, as the city
implements its transitional plan to migrate all computing resources to the cloud.
Recommendation:
On July 22, 2026, the Franklin Technology Commission proposed that the current HPE 3PAR SANs at City
Hall and the Police Department continue to function, with warranty and repair services supplied by Park Place
Technologies. The complete replacement of the two SANs would incur capital expenditures ranging from
$219,000 to $242,000. The annual operational expenditure for extending warranties and repairs via a third-party
source will amount to $19,158.
Both 3PAR SANs, despite their age, are acknowledged to possess ample disk space and adequate disk and I/0
performance for an additional three years of operation. Park Place Technology is offering a 7x24x4 hour repair
timeframe for all SAN devices and will maintain essential repair components as a permanent stock to fulfill the
service level agreement. The recent transition of the squad video surveillance software (WatchGuard) to the
Motorola cloud resulted in 46 TB of accessible disk space at the Police Department. Prolonging the warranty
via an external repair service mitigates the likelihood of operational disruptions, since the current VMWare
infrastructure does not require migration to an alternative storage network. It also guarantees that both the
storage and computing environment utilize HPE hardware, hence minimizing the likelihood of cross­
compatibility complications.
Fiscal Impact:
A budgetary amendment is being issued to provide additional IT operational outlay funds from contingency,
instead of using currently allocated capital for this project. This allows the existing $242,000 in allocated capital
to either be encumbered or used for other projects. The contract is expected to go into effect on October 1,
2026. The 2026 IT operational budget has been modified to include the Park Place Technology contract within
the IS Equipment Maintenance funding (01-0144-5242).

Budgetary Impact:

2026 IT Operational Outlay Budget:
• Park Place Technology 3PAR Warranty and Repair (annual cost)
Total 3-Year Estimated Cost of Warranty Repairs

$19,158
$57,474

COUNCIL ACTION REQUESTED

Motion to authorize the Director of IT to sign and execute an annual warranty and repair contract with Park
Place Technologies in the amount of $19,158. Contracts are contingent upon any technical corrections as
determined by the City Attorney and the Director of IT. Funding is appropriated within IS Equipment
Maintenance Account 01-0144-5242.
IT-JM

AGREEMENT
This AGREEMENT, is made and entered into this 5th day of August 2026, between the City
of Franklin, 9229 West Loomis Road, Franklin, Wisconsin 53132 (hereinafter "CLIENT") and Park
Place Technologies, LLC (hereinafter "CONTRACTOR"), whose principal place of business is 747
Alpha Drive, Cleveland, OH 44143.

WITNESSETH
WHEREAS, the CONTRACTOR is duly qualified and experienced as a municipal services
contractor and has offered services for the purposes specified in this AGREEMENT; and
WHEREAS, in the judgment of CLIENT, it is necessary and advisable to obtain the services
of the CONTRACTOR to provide HPE 3PAR SAN warranty maintenance and repair services;
NOW, THEREFORE, in consideration of these premises and the following mutual
covenants, terms, and conditions, CLIENT and CONTRACTOR agree as follows:

I.

II.

BASIC SERVICES AND AGREEMENT ADMINISTRATION
A.

CONTRACTOR shall provide services to CLIENT for HPE 3PAR SAN warranty
and maintenance services, as described in CONTRACTOR's proposal to
CLIENT dated August 19, 2026, annexed hereto and incorporated herein as
Attachment A.

B.

CONTRACTOR shall serve as CLIENT's professional representative in matters
to which this AGREEMENT applies. CONTRACTOR may employ the services
of outside consultants and subcontractors when deemed necessary by
CONTRACTOR to complete work under this AGREEMENT following approval
by CLIENT.

C.

CONTRACTOR is an independent contractor and all persons furnishing services
hereunder are employees of, or independent subcontractors to, CONTRACTOR
and not of CLIENT. All obligations under the Federal Insurance Contribution Act
(FICA), the Federal Unemployment Tax Act (FUTA), and income tax
withholding are the responsibility of CONTRACTOR as employer. CLIENT
understands that express AGREEMENTS may exist between CONTRACTOR
and its employees regarding extra work, competition, and nondisclosure.

D.

During the term of this AGREEMENT and throughout the period of performance
of any resultant AGREEMENT, including extensions, modifications, or additions
thereto, and for a period of one (1) year from the conclusion of such activity, the
parties hereto agree that neither shall solicit for employment any technical or
professional employees of the other without the prior written approval of the
other party.

FEES AND PAYMENTS

Page-1

CLIENT agrees to pay CONTRACTOR, for and in consideration of the performance of Basic
Services further described in Attachment A, [at our standard billing rates] [with a not-to-exceed
budget of $19,158 annually], subject to the terms detailed below:
A.

CONTRACTOR may bill CLIENT and be paid for all work satisfactorily
completed hereunder on a monthly basis. CLIENT agrees to pay
CONTRACTOR's invoice within 30 days of invoice date for all approved work.

B.

Total price will not exceed budget of $19,158 annually. For services rendered,
monthly invoices will include a report that clearly states the hours and type of
work completed and the fee earned during the month being invoiced.

C.

In consideration of the faithful performance of this AGREEMENT, the
CONTRACTOR will not exceed the fee for Basic Services and expenses without
written authorization from CLIENT to perform work over and above that
described in the original AGREEMENT.

D.

Should CLIENT find deficiencies in work performed or reported, it will notify
CONTRACTOR in writing within thirty (30) days of receipt of invoice and
related report and the CONTRACTOR will remedy the deficiencies within thirty
(30) days of receiving CLIENT's review. This subsection shall not be construed
to be a limitation of any rights or remedies otherwise available to CLIENT.

III. MODIFICATION AND ADDITIONAL SERVICES
A.

IV.

CLIENT may, in writing, request changes in the Basic Services required to be
performed by CONTRACTOR and require a specification of incremental or
decremental costs prior to change order agreement under this AGREEMENT.
Upon acceptance of the request of such changes, CONTRACTOR shall submit a
"Change Order Request Form" to CLIENT for authorization and notice to
proceed signature and return to CONTRACTOR. Should any such actual
changes be made, an equitable adjustment will be made to compensate
CONTRACTOR or reduce the fixed price, for any incremental or decremental
labor or direct costs, respectively. Any claim by CONTRACTOR for adjustments
hereunder must be made to CLIENT in writing no later than forty-five (45) days
after receipt by CONTRACTOR of notice of such changes from CLIENT.

ASSISTANCE AND CONTROL
A.

James Matelski, City of Franklin Director of IT will coordinate the work of the
CONTRACTOR, and be solely responsible for communication within the
CLIENT's organization as related to all issues originating under this
AGREEMENT.

B.

CLIENT will timely provide CONTRACTOR with all available information
concerning PROJECT as deemed necessary by CONTRACTOR.

C.

CONTRACTOR will appoint, subject to the approval of CLIENT, Bryson
Durnham CONTRACTOR's Project Manager and other key providers of the
Page-2

Basic Services. Substitution of other staff may occur only with the consent of
CLIENT.
V.

VI.

TERMINATION
A.

This AGREEMENT may be terminated by CLIENT, for its convenience, for
any or no reason, upon written notice to CONTRACTOR.
This
AGREEMENT may be terminated by CONTRACTOR upon thirty (30) days
written notice. Upon such termination by CLIENT, CONTRACTOR shall be
entitled to payment of such amount as shall fairly compensate
CONTRACTOR for all work approved up to the date of termination, except
that no amount shall be payable for any losses of revenue or profit from any
source outside the scope of this AGREEMENT, including but not limited to,
other actual or potential agreements for services with other parties.

B.

In the event that this AGREEMENT is terminated for any reason,
CONTRACTOR shall deliver to CLIENT all data, reports, summaries,
correspondence, and other written, printed, or tabulated material pertaining in
any way to Basic Services that CONTRACTOR may have accumulated. Such
material is to be delivered to CLIENT whether in completed form or in
process. CLIENT shall hold CONTRACTOR harmless for any work that is
incomplete due to early termination.

C.

The rights and remedies of CLIENT and CONTRACTOR under this section
are not exclusive and are in addition to any other rights and remedies
provided by law or appearing in any other article of this AGREEMENT.

INSURANCE

The CONTRACTOR shall, during the life of the AGREEMENT, maintain insurance coverage with
an authorized insurance carrier at least equal to the minimum limits set forth below:
A. General/Commercial Liability

$1,000,000 per each occurrence for bodily injury,
personal injury, and property damage
$2,000,000 per general aggregate,
CITY shall be named as an additional insured on a
primary, non-contributory basis.

B. Automobile Liability

$1,000,000 combined single limit
CITY shall be named as an additional insured on a
primary, non-contributory basis.

Page-3

C. Umbrella or Excess Liability
Coverage for General/Commercial and
Automobile Liability

$10,000,000 per occurrence for bodily mnyury,
personal injury, and property

CITY shall be named as an additional insured on a
primary, non-contributory basis.

D. Worker's Compensation
Employers' Liability

and

Statutory
Contractor will provide a waiver of subrogation
and/or any rights of recovery allowed under any
workers' compensation law.

E. Professional Liability (Errors &
Omissions)

$2,000,000 single limit

Upon the execution of this AGREEMENT, CONTRACTOR shall supply CLIENT with a suitable
statement certifying said protection and defining the terms of the policy issued, which shall specify
that such protection shall not be cancelled without thirty (30) calendar days prior notice to CLIENT,
and naming CLIENT as an additional insured as required above.
VII.

VIII.

INDEMNIFICATION AND ALLOCATION OF RISK
A.

To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold
harmless CLIENT, CLIENT'S officers, directors, partners, and employees from and
against costs, losses, and damages (including but not limited to reasonable fees and
charges of engineers, architects, attorneys, and other professionals, and reasonable
court or arbitration or other dispute resolution costs) caused solely by the negligent
acts or omissions of CONTRACTOR or CONTRACTOR'S officers, directors,
partners, employees, and consultants in the performance of CONTRACTOR'S
services under this AGREEMENT.

B.

Nothing contained within this AGREEMENT is intended to be a waiver or estoppel
of the contracting municipality CLIENT or its insurer to rely upon the limitations,
defenses, and immunities contained within Wisconsin law, including those contained
within Wisconsin Statutes §§ 893.80, 895.52, and 345.05. To the extent that
indemnification is available and enforceable, the municipality CLIENT or its insurer
shall not be liable in indemnity or contribution for an amount greater than the limits
ofliability for municipal claims established by Wisconsin Law.

TIME FOR COMPLETION

CONTRACTOR shall commence work immediately having received a Notice to Proceed as of
October 1, 2026.
IX.

DISPUTES

This AGREEMENT shall be construed under and governed by the laws of the State of Wisconsin.
The venue for any actions arising under this AGREEMENT shall be the Circuit Court for Milwaukee
Page-4

County. The prevailing party shall be awarded its actual costs of any such litigation, including
reasonable attorney fees.
X.

RECORDS RETENTION

CONTRACTOR shall maintain all records pertaining to this AGREEMENT during the term of this
AGREEMENT and for a period of 7 years following its completion. Such records shall be made
available by the CONTRACTOR to CLIENT for inspection and copying upon request.
XI.

XII.

MISCELLANEOUS PROVISIONS
A.

Professionalism. The same degree of care, skill and diligence shall be exercised in the
performance of the services as is possessed and exercised by a member of the same
profession, currently practicing, under similar circumstances, and all persons
providing such services under this AGREEMENT shall have such active
certifications, licenses and permissions as may be required by law.

B.

Pursuant to Law. Notwithstanding anything to the contrary anywhere else set forth
within this AGREEMENT, all services and any and all materials and/or products
provided by CONTRACTOR under this AGREEMENT shall be in compliance with
all applicable governmental laws, statutes, decisions, codes, rules, orders, and
ordinances, be they Federal, State, County or Local.

C.

Conflict of Interest. CONTRACTOR warrants that neither it nor any of its affiliates
has any financial or other personal interest that would conflict in any manner with the
performance of the services under this AGREEMENT and that neither it nor any of
its affiliates will acquire directly or indirectly any such interest. CONTRACTOR
warrants that it will immediately notify the CLIENT if any actual or potential conflict
of interest arises or becomes known to the CONTRACTOR. Upon receipt of such
notification, a CLIENT review and written approval is required for the
CONTRACTOR to continue to perform work under this AGREEMENT.

D.

This AGREEMENT may be executed in multiple counterparts, and will have the
same legal force and effect as if the CONTRACTOR and CLIENT had executed it as
a single document. The CONTRACTOR and CLIENT agree that fully electronic
signatures and records are acceptable, under Chapter 137 of the Wisconsin Statutes.
The CONTRACTOR and CLIENT may sign in writing or by electronic signature. An
electronic signature, facsimile copy, or computer image of a signature, will be treated,
and will have the same effect as an original signature, and will have the same effect,
as an original signed copy of this document, and any amendment hereto.

E.

This AGREEMENT may only be amended by written instrument signed by both
CLIENT and CONTRACTOR.

CONTROLLING TERMS AND PROVISIONS

The aforesaid terms and provisions shall control over any conflicting term or provision of any
CONTRACTOR proposal, Attachment, Exhibit, and standard terms and provisions annexed hereto.
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed on the day
and year first above written.
Page-5

CITY OF FRANKLIN, WISCONSIN
BY:

_

BY:

_

PRINT NAME: John R. Nelson

PRINT NAME:

_

TITLE: Mayor

TITLE:

_

DATE:

_

DATE:

_

BY:

_

PRINT NAME: Danielle L. Brown
TITLE: Director of Finance and Treasurer
DATE:
BY:

_

PRINT NAME: Shirley J. Roberts
TITLE: City Clerk
DATE:

_

Approved as to form:

Jesse A. Wesolowski, City Attorney
DATE:

_

Page-6

Exhibit A
Summary

Appendix A:
Quotation 1080826-0
Total Estimated Cost: City Hall SAN
Total Estimated Cost: Police Department SAN

$4,167.00
$14,991.00

Total Annual Cost:

$19,158.00

Appendix B:
General Terns and Conditions for the Purchase of Services

Appendix C:
Hardware Maintenance Service Description

AppendixD:
Hardware Maintenance Service Product Details

Appendix E:
Parkview Automated Support

Appendix F:
Parkview Performance Insights

Page-7

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Appendix B:

General Terns and Conditions for the Purchase of Services

Page-1

t

·"
6%' PARK PLACE
GENERAL TERMS AND CONDITIONS FOR THE PURCHASE OF SERVICES 1

These General Terms and Conditions for Purchase of Services ("General Terms") are part of the
agreement between PPT and Customer (the "Agreement") that includes the following, all of which
are deemed incorporated by this reference: these General Terms; Order Schedules and/or
Statements of Work ("Order/SOW") issued by PPT and accepted by Customer; Service Descriptions;
and other terms expressly referenced in the foregoing. In the event of a conflict between these
General Terms and the Order/SOW, the Order/SOW will control.

1. Defined Terms. The following definitions apply for purposes of this Agreement, "Effective
Date" means the date of acceptance by Customer of the Order/SOW. "Services" has the
meaning set forth in the Order/SOW. "Maintenance Services" means Services that are
delineated as hardware maintenance services in an Order Schedule. "Covered Equipment"
means Customer equipment identified in an Order Schedule for Maintenance Services. All
capitalized terms used herein and not defined in these General Terms will have the meaning
given to them in other parts of the Agreement.
2. Term. The term of the Agreement (the "Term") commences on the Effective Date and
terminates upon completion of the Services as provided in the Order/SOW. Availability of
Services following the expiration of the Term are at the discretion of PPT. If rendered, such
Services are charged at PPT's Premium T&M Rates (PPT's standard time and materials rates
plus 10%). If Services are requested and rendered for more than twenty (20) days following
expiration of the Term, the order/SOW will be deemed automatically renewed for
consecutive periods of sixty (60) days until notice of termination or renewal from Customer
or termination by PPT. The charges for auto-renew periods will be at the current applicable
rates less, for the first auto-renew period, the Premium T&M charges.
3. Service Modifications; Product Specific Limitations. Customer may remove individual
Covered Equipment from Maintenance Services by giving ninety (90) days prior written
notice to PPT. No early termination is permitted with respect to any other Services. Credits
resulting from Covered Equipment removal from Maintenance Services will be pro-rated
from the effective removal date based on a 30-day month. The document "Hardware
Maintenance Product Details" sets forth certain limitations and disclaimers on Maintenance
Services for identified equipment, and the document "Software Technical Support Product
Boundaries" sets forth certain limitations and disclaimers on Software Technical Support
Services for identified products. Each of these referenced documents is available at
https://www.parkplacetechnoloqies.com/contracts/ and is deemed part of the Agreement.
4. Fees. Unless otherwise provided in the Order/SOW, all fees are invoiced annually in advance
and are payable on net thirty (30) day terms. In the event fees are not timely paid, PPT may
(a) accelerate and demand payment in full of all amounts due, including any subsequent
installment payments, and/or (b) suspend or terminate Services.

1

Please see the footnotes in this document and Addendum A for alternative provisions required to comply with local laws.

1
Document ID LEGCON001 GT C ENG
V 010
Date issued 21 Apr1 2026

Page-2

a

%'

% " PARK PLACE
5. Customer Compliance. Customer will comply with all laws and regulations applicable to it
under the laws of its jurisdiction. Customer is not named on any U.S. government list of
persons or entities with which U.S. persons are prohibited from transacting, nor owned or
controlled by or acting on behalf of any such persons or entities, and Customer is not on any
similar banned or sanctioned parties list of a non-U.S. jurisdiction. Customer will not access
or use Services in any manner that would cause any party to violate any U.S. or international
embargo, export control law, or prohibition. Customer has not received or been offered any
illegal or improper bribe, kickback, payment, gift, or thing of value from any person in
connection with the Agreement. If Customer learns of any violation of the above restrictions,
Customer will promptly notify PPT. Customer represents that it has all requisite ownership,
license or other rights required for PPT to perform the Services without infringing rights of
third parties. PPT is fully committed to the respect of internationally recognized human rights
worldwide; Customer acknowledges that it will not use any products, services, and
technology procured from PPT nor allow such products, services, and technology to be used
for the violation of human rights. 2
6. Limited Warranty, Limitation of Liabilities and Excluded Losses."
a. PPT warrants that Services will be provided by supervised and qualified staff and will be
provided in a good and workmanlike manner and in compliance with all applicable laws and
regulations. THE WARRANTIES IN THIS SUBSECTION ARE THE SOLE WARRANTIES OF PPT
AND THERE ARE NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT
LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND SUITABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
b. PPT's total liability for any claim of any type whatsoever in connection with this
Agreement is limited to proven direct damages caused solely by PPT's gross negligence,
willful misconduct, breach of warranty or breach of contract. Customer's exclusive
remedy for any such claim will not exceed the fees paid by Customer during the one (1)
year period preceding the date of claim.
In no event will PPT be liable for:
(i) any loss of, loss of use of, damage to, corruption of, destruction of, alteration of, or
inability
to
access,
use,
or
recover
any
data;
(ii) any loss of use, unavailability of, or downtime affecting any computer
systems, servers, networks, software, applications, platforms, or equipment;
(iii)any business interruption, loss of production, loss of operations, or interruption of
customer's
business;
(iv)any cost of restoring, recovering, recreating, reconstructing, reloading, or replacing
data, systems, or software, or any cost of substitute services, substitute systems,
temporary
services,
or
manual
workaround;
and
(v) any lost profits, lost revenue, lost savings, loss of goodwill, or any indirect, incidental,
special, punitive, exemplary, extra-contractual, or consequential damages, whether any

See Addendum A for additional provisions applicable to contracts entered into with Park Place Technologies Italy SRL (PPT
Italy).
• See Addendum A for Paragraph 6 terms applicable to contracts entered into with Park Place Technologies GmbH (PPT
Germany).
• See Addendum A for Paragraph 6 terms applicable to contracts entered into with Park Place Technologies Limited (PPT UK).
2

2
Document ID LEGCON001 GTC ENG

v 010
Date Issued 21 Apr1 2026

Page-3

of the foregoing are alleged as direct, indirect, foreseeable, or otherwise.
No legal action arising under the Agreement may be brought by Customer against PPT later
than one (1) year after the claim arises.
Z. Indemnification. PPT will defend, indemnify and hold Customer harmless from and against
any liability, loss, damage, cost and expense (including without limitation reasonable
attorneys' fees) suffered as a result of any third-party claim, demand, action or suit made
or raised against Customer by reason of PPT's infringement of any patent, trade secret,
trademark, copyright or any other intellectual property right of any third party in relation to
the Services. This commitment is conditioned upon Customer (i) providing PPT with prompt
written notice of the claim; (ii) giving PPT sole control of the defense to the claim including
settlement negotiations if any; and (iii) providing at PPT's costs reasonable cooperation in
the defense against the claim. PPT shall have no obligation under this Paragraph 7 if the
alleged infringement arises from PPT's compliance with Customer equipment specifications
or actions or uses by Customer.
8. Insurance. PPT will maintain during the Term insurance with insurers of recognized
financial responsibility against such losses and risks as are customary in connection with
the provision of the Services as set forth in the applicable Service Description(s) or SOW.
Upon request, PPT will deliver to Customer a certificate of insurance evidencing the same.
9. Data Protection. In connection with the Services and the Agreement, PPT will not access
or otherwise process any personal identifiable information (meaning information relating
to identified or identifiable natural persons), other than the names and contact details of
individuals employed or engaged by Customer to the extent necessary to provide
the
services and administer the Agreement. In so doing, PPT will act as an autonomous data
controller, and hereby undertakes to comply with all obligations applicable to PPT as a data
controller under Regulation (EU) 2016/679 (General Data Protection Regulation) and other
data protection laws regarding the safeguarding and lawful processing of personal data, to
the extent applicable. The Client Information Notice, available at LEGPOL026- Information­
Notice-pursuant-to-art-13-0f-EU-Regulation-2016-679.pdf (parkplacetechnologies.com) and
deemed incorporated into these General Terms, includes additional information on PPT's
processing activities in its capacity as an autonomous data controller. If Customer and PPT
enter into a data processing agreement, that agreement will supersede the provisions of this
Paragraph 9.
10. Confidentiality. "Confidential Information" is written or electronic information provided by one
party to the other which is marked as confidential or which the receiving party knows or
should know is confidential or proprietary. The receiving party agrees not to use Confidential
Information of the other party except in the performance of the Agreement or the Services.
The receiving party will treat Confidential Information of the other party in the same manner
as it treats its own Confidential Information and will use commercially reasonable efforts to
protect the confidentiality of such Confidential Information. The obligation to keep
information confidential does not apply to any information that has been disclosed in publicly
available sources or is in the rightful possession of the receiving party without an obligation
of confidentiality. In the event the receiving party is required to disclose Confidential
Information by court order or operation of law, the receiving party will provide
c.

3
Document ID LEGCON001 GTC ENG

v 010
Date issued 21 4pnl 2026

Page-4

......

%" PARK PLACE

6%'

notice to the disclosing party prior to the required disclosure. The confidentiality obligations in this
Paragraph 10 apply during the Term and for a period of two (2) years expiration. The parties will
return or destroy Confidential Information of the other upon request.
11. General.
a. Amendment. The Agreement may not be changed, modified, or amended except in writing
signed by both parties, and any such change, modification or amendment must expressly
reference the Agreement.
b. Subcontractors. Labor for the performance of Services may include skilled subcontracted
personnel at PPT's discretion, provided PPT remains fully obligated to Customer for
performance commitments and remedies as set forth in the Agreement.
C. Entire Agreement. The Agreement contains the entire understanding of the parties with
respect to the subject matter hereof and supersedes all prior agreements between the
parties. The Parties specifically agree that the Agreement supersedes, and render voids,
any contrary terms and conditions contained in a purchase order, sales acknowledgment
or other instrument, agreement or document not expressly referenced in the Agreement
and incorporated as part of the Agreement .
d. Termination for Breach, Insolvency.5 Either party may terminate an Order/SOW upon
written notice to the other party if: (i) the other party materially breaches the
Agreement and fails to cure such breach within thirty (30) days after written notice
specifying the breach; or (ii) the other party becomes insolvent, admits in writing its
inability to pay its debts as they become due, makes an assignment for the benefit of
creditors, files or becomes subject to any bankruptcy, insolvency, reorganization,
liquidation or similar proceeding, has a receiver, trustee or similar officer appointed for
all or a substantial part of its assets, or ceases to conduct business in the ordinary
course; provided that, with respect to any involuntary proceeding, such proceeding
remains undismissed for sixty (60) days.
e. No Implied Waivers. The failure of either party at any time to require performance by the
other of any provision herein will not affect the right of such party to require performance
at any time thereafter, nor will the failure of either party to take action regarding a breach
of any provision of the Agreement be taken or held to be a waiver of the provision itself.
f. Governing Law and Dispute Resolution. The Agreement is governed by (a) if the PPT
party is Park Place Technologies, LLC, the laws of the State of Ohio, and (b) otherwise,
the commercial laws of the jurisdiction of the PPT entity identified on the applicable
Order/SOW. In the event of any controversy or claim arising out of or relating to the
Services or the Agreement, the parties agree to first consult with each other and,
recognizing their mutual interests, attempt to reach a satisfactory resolution. If they do
not reach a resolution within a period of sixty (60) days, then, upon notice by a party to
the other, unresolved controversies or claims will be finally settled by arbitration (i) if in
the U.S., in Cleveland, Ohio, under the Commercial Arbitration Rules of the American
Arbitration Association and applying the governing law stated above, and (ii) if outside of

• See Addendum A for Paragraph 11(c) terms applicable to contracts entered into with Park Place Technologies Italy SRL (PPT
Italy).
4
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Page-5

the U.S., in the nearest principal business location of PPT, under the Rules of Arbitration of
the International Chamber of Commerce and applying the governing law stated above, in
either case by one arbitrator appointed in accordance with the applicable rules. The
language of the arbitration will be English. The judgment on the award rendered by the
arbitrator will be binding and may be entered in any court having jurisdiction thereof.6
g. Force Majeure. Neither party will be liable for failure to fulfill its obligation under the
Agreement if such failure is due to causes beyond a party's reasonable control, including,
but not limited to, acts of God, pandemics, epidemics, or other widespread health
impairments, government advisements or orders, including but not limited to, travel and
movement restrictions or border closings, acts of terrorism, war or acts of war, man-made
or natural disasters, connectivity disruptions, material shortages, strikes, delays in
transportation or other force majeure event. The time for performance of any such
obligation will be extended by the period lost due to such cause, with PPT agreeing to
restore Services as soon as it reasonably is able to do so .
h. Severability; Headings. Any provision of the Agreement which is determined to be
prohibited or unenforceable by a court of competent jurisdiction will be ineffective only
to the extent of such prohibition or unenforceability and will be severed without
invalidating the remaining provisions of the Agreement. The headings used in the
Agreement are for the convenience only and will not affect the interpretation of the
Agreement.
i. Notice. For purposes of this Agreement, notice to PPT will be in writing and addressed to
Park Place Technologies at the address set forth on the Order/SOW or 747 Alpha Drive,
Cleveland, OH 44143 USA, Attention: Office of General Counsel. Notice will be deemed
given at the time it is delivered or presented for delivery to the addressee. Electronic
notices are permitted in lieu of the above with the consent of the addressee.
i. No Third-Party Beneficiaries. Nothing in this Agreement, express or implied, is confers on
any person or entity other than the parties and their respective permitted successors and
assigns any rights, benefits, remedies, obligations, or liabilities under or by reason of this
Agreement.7
12. Non-Solicitation. Customer acknowledges and agrees that during the Term and for twelve
(12) months after termination of the Agreement, it will not hire or solicit to hire any of PPT's
employees, contractors, or agents directly servicing Customer during the prior twelve (12)
months without PPT's prior written consent, excluding solicitation or hiring by means of general
employment advertising or postings.
13. Translations. In the event the Agreement is presented in translated versions, for contract
interpretation purposes, the English version controls unless otherwise provided on
Addendum A.°
• See Addendum A for additional contract language applicable to contracts entered into with Park Place Technologies Limited
(PPT UK).
, See Addendum A for additional contract language applicable to contracts entered into with Park Place Technologies Limited
(PPT UK).
• See Addendum A for contract language applicable to contracts entered into with Park Place Technologies Japan G.K. (PPT
Japan).
5

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14. Applicable Only to Japan: Exclusion of Anti-Social Forces. See Addendum A - Japan.9
15. Applicable Only to Italy: Specific Approval of Provisions. See Addendum A - Italy.10

ADDENDUM A TO GENERAL TERMS
The below are provisions that apply in, and only in, the identified jurisdiction.

Country
Germany

Country-Specific Terms
1. In lieu of the above Paragraph 6 of the General Terms, the
following language instead shall apply for General Terms
entered into with Park Place Technologies GmbH (PPT
Germany):

6.

Limited Warrantv and Limitation ofLiabilities.
a. PPT warrants that Services will be provided by
supervised and qualified staff and will be provided in
a good and workmanlike manner and in compliance
with allapplicable
laws andregulations.
THE
WARRANTIES IN THIS SUBSECTION ARE THE SOLE
WARRANTIES OF PPT AND THERE ARE NO OTHER
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES OF
MERCHANTABILI1Y AND SUITABILI1Y OR FITNESS
FOR A PARTICULAR PURPOSE.
b. PPT shall be liable for damages - regardless of the
legal basis - only in the event of: (@) intent or gross
negligence; (ii) culpable injury to life, body or health;
(iii) mandatory liability under the German Product
Liability Act; (iv) assumption ofa guarantee or a
procurement risk; and (v) culpable breach of
essential contractual obligations (so-called "cardinal
obligations").
In the case ofa breach ofessential
contractual obligations due to simple negligence,
PPT's liability will be limited to the foreseeable
damage typicalfor the contract. Liabilityfor indirect
or consequential damages, particularly loss ofprofit,
is excluded unless resultingfrom intent or gross

• See Addendum A for contract language applicable only to contract s entered into with Park Place Technologies Japan G.K. (PPT
Japan).
s See Addendum A for contract language applicable only to contracts entered into with Park Place Technologies Italy SRL (PPT
Italy).
6
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negligence.
c. All claims for damages against PPT, regardless of legal
grounds, will expire twelve (12) months after the date
of delivery of the Services. This shall not apply to
claims arising from intent, gross negligence, injury to
life, body, orhealth, or under the Product Liability Act.
Italy

1. The following is additional language applicable in Paragraph 5
of the General Terms to contracts entered into with Park Place
Technologies Italy SRL (PPT Italy):

Customer undertakes to refrain from conduct likely to result
as illegal or offenses under Italian Legislative Decree 2231
of 2001.
2. In lieu of the above Paragraph 11(c) of the General Terms, the
following language instead shall apply for General Terms
entered into with Park Place Technologies Italy SRL (PPT
Italy):

(c) EitherParty may terminate an SOW by written notice at
any time if the other Party fails to remedy any breach of the
terms of this Agreement and/or the applicable SOW within 15
(fifteen) working days from written notice of the relative
violation. The Parties agree that the Agreement (including
SOWs) may be terminated by PPT, pursuant to and by effect
of Article 1456 of the Italian Civil Code, with written notice sent
by PPT, in the event of failure by Customer to fulfill the
obligations set forth in Section 4, Section 5, Section 10, the
preceding sentence of this Section 11 (c), or Section 12 of the
General Terms without prejudice to PPT's right to request
compensation for damages suffered.
3. The following serves as Section 15 of the General Terms:

15. Specific Approval of Provisions. Pursuant to and in
accordance with Articles 1341 and 1342 of the Italian
Civil Code, Customer declares to have carefully read
and specifically approved the following clauses:
4-Fees
6 - Limited Warranty and Limitation of Liabilities
10- Confidentiality
11 (d)
- Termination for Breach, Insolvency
11(e)
- No Implied Waivers
11 (f)- Dispute Resolution
12- Non-Solicitation
7
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13 - Translations
The descriptions of the purchased Services as set forth
at https:llwww.
parklacetechnologies.com/contracts/

Japan

1. The following serves as Section 14 of the General Terms:
14. Exclusion of Anti-Social Forces.

A. Each party represents that it or its officer does not, or
will not in the future fall under any of the following
items:
an organized crime group, organized crime
(i)
group member, person for whom less than
five (5) years have passed since it ceased to
be an organized crime group member,
associated member of an organized crime
group, corporation related to an organized
crime group, corporate racketeer, social
action, etc., advocate racketeer, organized
crimegroup that utilizes specialized
knowledge, etc., or any other similar person
("Anti-social Force");
a relationship in which the management of
(ii)
such party is controlled by an Antisocial
Force;
a relationship in which an Anti-social Force is
(iii)
substantially involved in the management of
such party;
a relationship which inappropriately uses an
(iv)
Anti-social Force such as for the purpose of
unfair benefit for itself or any third person or
for the purpose of inflicting damage to any
third person;
a relationship that is involved with an Anti(v)
social Force in such way as to provide funds
etc. to or extend facilities;
a relationship for which officers or members
(vi)
substantially involved in its management
have a socially reprehensible relationship
with an Antisocial force.
8
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%'

B. Each party covenants that it will not undertake an act
falling under any of the following items by itself or
through a third person:
an act of making violent demands;
0)
(ii)
an act of making unreasonable demands
beyond legal responsibility of the demanded
party;
(ii)
an act of using threatening language or using
violence in relation to a transaction;
(iv)
an act of discrediting the otherparty or
disrupting the otherparty's operations by
spreading rumors, using fraudulent means or
force;
(v)
any other act similar to any of the above.
C. Either party may terminate this Agreement if the
other party violates subparagraph a orb of this
Paragraph 14, and the terminating party may claim
to the other party the damages incurred by the
termination.
D. If eitherparty terminates this Agreement pursuant to
Paragraph c of this Article, the terminating party shall
not be liable for damages etc. incurred by the other
party.
2. Translations. The General Terms are made in the Japanese
language. The English version is a translation, and the
Japanese version shall control if there is any inconsistency
between the Japanese and English versions.
United
Kingdom

Paragraph 6 of the General Terms is deemed to include the
following additional subpoint (d):

"(d) The parties accept that nothing in these General
Terms (including but not limited to Paragraph 6(b)) limits
or otherwise excludes any liability for: (i) fraud or
fraudulent misrepresentations; (ii) death orpersonal
injury resulting from a party's negligent actors or
omissions in connection with the Order/SOW; or (iii) any
liability which cannot be limited or excluded by law."
2,
Paragraph 11() of the General Terms is deemed to
include the following additional language:
"This Paragraph 11 (f) shall apply to any dispute or claim

(including non-contractual disputes or claims) arising
9
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out of or in connection with these General Terms/
the Order/SOW or their respective subject matter
or formation."
3.
Paragraph 11(j) of the General Terms is deemed
to include the following additional language:
"A person who is not a party to this Agreement shall have
no right to enforce any term of this Agreement under the
Contracts (Rights of Third Parties) Act 1999."

10
Document ID: LEGCON001 GTC ENG

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Date issued: 21 April 2026

Page-1

Appendix C:
Hardware Maintenance Service Description

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s%'" PARK PLACE
SERVICE DESCRIPTION: HARDWARE MAINTENANCE SERVICES

General
Park Place Technologies ("PPT') will provide support services and service coordination for the
hardware maintenance and/or repair of the Customer equipment to an operational state as
described in this Service Description ("Hardware Maintenance Services"). Hardware
Maintenance Services will be available for Customer equipment identified for such services on
the Order Schedule (the "Covered Equipment").
Hardware Maintenance Service delivery is accessed by way of PPT's Central Park customer
portal. Prior to commencement of the Term, Customer will be provided with on-boarding
instructions to set up an account in Central Park.
Related Services
Hardware Maintenance Customers may also enroll in ParkView Automated Support, ParkView
Performance Insights and/or Software Technical Support, which are additional service offerings
of PPT available for Covered Equipment. Enrollment in any of these additional offerings is at an
additional charge and will be identified on the Order Schedule. See the service descriptions for
Parkview Automated Support, ParkView Performance Insights and Software Technical Support
located at www.parkplacetechnoloqies.com/contracts/.
First Time Fix GuaranteeTM
If PPT is unable to resolve a storage, server or network hardware issue on its first customer site
visit, upon Customer's request, PPT will credit one month of maintenance fees and ParkView
Automated Support fees, if applicable, for individual devices which are qualifying Covered
Equipment. The device must be supported by ParkView Automated Support and be Covered
Equipment under an active maintenance contract to qualify. If the Customer's maintenance
contract expires less than sixty (60) days from the event, the credit will only be available with
respect to a renewal contract. All Tape Storage Products, Dell EMC Avamar, Dell
EMC Centara, SuperMicro Servers
(white
box),
Dell
EMC
RecoverPoint,
Dell
EMC Vblock, HPE Proliant DL980G7, Lenovo x3950 X6, Nvidia OGX, and EMC lsilon Gen6, as
well as onsite field engineer log collections, are excluded from the First Time Fix GuaranteeTM.
Service First
If a Customer requests maintenance services on equipment not then included in Covered
Equipment, PPT will seek Customer approval to provide responsive maintenance services to the
extent within its capabilities and reasonably practicable. Completed services will be billed on a
time and materials basis (including travel). Customer will be provided a quote to add the
serviced devices (subject to certain exceptions) to Covered Equipment. If the quote is accepted
by Customer, certain discounts to the time and materials charges may be granted. If the quote is
not accepted by the Customer, the customer will be responsible for the time and materials
charges as noted. All Service First services are conditioned on email approval from a qualified
approver. All limitations and restrictions contained in this Service Description and the General
Terms and Conditions for Purchase of Services shall apply.
What You Can Expect: Support Levels
Hardware Maintenance Services are support services and service coordination for the hardware
maintenance and/or repair of Covered Equipment to an operational state as described in this
Service Description and include the parts, labor and expertise (unless expressly a "parts only" or
Document ID LEGCON013 SDHWM English
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%' PARK PLACE
"labor only" order) required to maintain such equipment for the Term, as more fully set forth in
this Service Description. In the event a Hardware Maintenance Service incident requires
firmware support services, PPT will provide the part or parts at the necessary firmware level
when allowed by customer's entitlement to bring an asset back to its pre-failure state.
Maintenance parts may be new or refurbished to perform as new.
Customer's contracted level of support for Hardware Maintenance Services is set forth on the
Order Schedule. Support levels include:

1.

Coverage Window - Days (first numeral}. This is the days of service coverage per
week. "5" means Hardware Maintenance Services are provided based on a 5-day week
consisting of Monday to Friday (for example, 5x24x4). "7 means Hardware Maintenance
Services are delivered seven days per week (for example, 7x24x4).
2.
Coverage Window - Hours (second numeral). This is the hours-of-service
coverage per covered day. "24" means Hardware Maintenance Services are delivered 24hours per day (for example, 7x24x4). "12" or "9" means Hardware Maintenance Services
are delivered for that number of hours per day on a standard work-day schedule.

3.

Response Time (third numeral). This is the number of hours within which PPT will
respond to the incident ticket. For example, "4" means a 4-hour response time (for
example, 7x24x4). Response time begins when (a) the initial call for service or incident
report has been received and acknowledged by the PPT Solutions Center and (b) PPT has
completed triage and confirmed that the incident is for Covered Equipment and Services
included on the Order Schedule (versus an external issue such as software). Customer
may choose a response time outside of (slower than) the contracted response time based
on its business needs.
4.
Predictive
Failures:
ParkView Automated
Support. ParkView Automated
Support, if purchased by Customer for Covered Equipment, may open an incident ticket for
Customer for a "predictive failure", meaning that the equipment failure has not yet occurred
but is anticipated. In the event of a predictive failure incident ticket, the stated response time
does not apply and instead PPT will contact Customer to schedule a mutually agreeable
time to resolve the predictive incident. In the event of an actual failure, PPT will respond
within the contracted response time set forth in the Order Schedule.

How to Report an Incident
Service delivery support can be accessed via the PPT Central Park portal as follows:
https://centralpark.parkplacetechnologies.com/login
Customer also may contact the Park Place Global Solutions Centers 24 hours a day, 7 days a
week, 365 days a year for the purposes of:
• Opening of a support incident
• Requesting an update on an existing incident
• Providing an update on an existing incident
• Call status reports
The PPT Global Solutions Centers can be reached as follows:
Global Solutions Centers:
Document ID LEGCO\O13 SDHM Enlsh
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https://www.parkplacetechnologies.com/contact-us/
On-Boarding
Customer is required to provide PPT with the serial numbers for all Covered Equipment if not
already made available to PPT. Lack of serial numbers may impact PPT's ability to timely
respond to a request for Services.
An Onsite and/or Virtual Audit may be held as part of the on-boarding process to discuss service
delivery, discover any possible problems/risks, identify any pre-existing conditions, and formulate
an appropriate plan. This audit, if required, will be scheduled at a date and time mutually agreed
between PPT and customer.
Hardware Maintenance Services may require a ramp-up period at the initial stage of coverage
for PPT to stock required spare parts at the local facility. The ramp-up period is: up to 30 days
for Covered Equipment located in the US, Canada or United Kingdom and 45 days for
Covered Equipment located in all other locations (subject to this period being extended in
certain jurisdictions due to local governmental regulations concerning parts shipment beyond
PPT's control). Incident response during the ramp up period will be on an "all reasonable
efforts" basis. The ramp up period presumes final equipment configurations are provided by
customer together with the Order Schedule. If not, the commencement of the ramp up period
will be when the final configurations are received.
Escalation Procedure
PPT's escalation procedure is available for review on the PPT Central Park portal noted below.
Questions may be directed to the PPT Global Support Centers.
https://centralpark. parkplacetech nologies. com/login
Requirements for Services: Service Limitations

•

General. Covered Equipment must be in good working condition and meet the
manufacturers' minimum equipment configuration requirements and specifications at the
commencement date of Hardware Maintenance Services. Maintenance service
requirements that exist prior to the commencement of services are excluded from the
Hardware Maintenance Services unless otherwise specifically provided in the Order
Schedule. Costs associated with correcting deficiencies to the aforementioned
requirements are the responsibility of Customer.
All Hardware Maintenance Services are dependent upon hardware availability consistent
with legal requirements and on commercially reasonable terms.
Without limiting the foregoing, the following are not included in Hardware Maintenance
Services: installation, de-installation, reinstallation or moving equipment; adding, changing,
removing features or options, or making functional changes to equipment; providing
consumable or operating supplies or materials, including but not limited to print heads,
shuttle assemblies, cables, batteries (other than mother board, system board, and cache
batteries, which are included), media, toner or ink cartridges; repair of equipment damage
including, without limitation, damage resulting from accident, transportation, neglect or
misuse, lightning, failure or fluctuation of electrical power, air conditioning or humidity
control, water, other environmental factors, telephone equipment or communication lines
failure, failure of foreign interconnect equipment, or caused by maintenance services or

Document ID LEGCOMO13 SDHM English
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3

-.

·," PARK PLACE

s%'

modifications, alterations or additions of items not provided by PPT to equipment;
maintenance or repair needs caused by misuse, abuse or neglect, or other loss or
damage from causes external to the equipment; reconditioning or factory refurbishment of
equipment when normal repair and parts replacement cannot keep the equipment in
satisfactory operating condition as determined by PPT; software or firmware service
(including upgrades and patches) or any repair of any equipment failure caused by
inappropriate software or firmware programming, system software or application software
support; system engineering services, programming, and operating procedures; and
maintenance or other services on equipment other than Covered Equipment. Out-of­
scope services rendered will be charged to Customer on a time and materials basis.
Excluded services noted above may be performed by PPT under a separate Order
Schedule or on a per call basis for out-of-scope services as noted above.
•

SSD. As a condition to quoting Hardware Maintenance Services, Customer is required to
inform PPT of all solid state (SSD) and/or self-encrypting (SEO) drives utilized in the
configuration. PPT reserves the right to exclude SSD/SED drives from maintenance
coverage unless they are identified prior to quoting. For any SSD and/or SED drives that
fail because of end of use life, PPT reserves the right to separately charge customer for
the equipment/materials expense related to the replacement.

•

GPU. As a condition to quoting Hardware Maintenance Services, Customer is required
to inform PPT of all graphics processing units (GPUs) utilized in the configuration. PPT
reserves the right to exclude the GPUs from maintenance coverage unless they are
identified prior to quote. For any GPUs that have failed that were not previously
disclosed when put on contract, PPT reserves the right to separately charge customer
for the equipment/materials expense related to the replacement.

t1

t1

•

Spares lvlanagement. Spares management services for Customer-owned parts is not part
of
standard
Hardware
Maintenance
Services. Customer separately
a
an additional charge may engage PPT to provide spares management services for
Customer-owned parts. Such spares management services will be subject to the following
additional terms: (a) Customer retains all risk of loss, damage, theft or destruction of all
Customer-owned parts, absent PPT's gross negligence or willful misconduct; and (b)
Customer will maintain, at its own expense, comprehensive insurance coverage for all
Customer-owned parts, including coverage for loss, theft, damage, or destruction, in
amounts sufficient to replace or repair the parts at their full replacement value. Upon
reasonable request by PPT, Customer will provide a certificate of insurance verifying such
coverage.
Liquid Cooling. For the avoidance of doubt, this Service Description applies to maintenance
services on Covered Equipment involving liquid cooling solutions (including direct-to-chip
and immersion cooling) ("Liquid Cooling Services"), unless the Customer and Park Place
have entered into a separate agreement relating to the maintenance services. Any
modifications or customizations made by Park Place to Covered Equipment (i.e., the cool
plate) to facilitate the provision of Liquid Cooling Services shall be subject to the terms and
conditions of the applicable statement of work between the Customer and Park Place.
Other. Certain product specific service limitations may also apply. See Product Limitations
available at https://www.parkplacetechnologies.com/contracts/ for a complete listing of
these limitations.

Document ID LEGCOV013 SDHMEnglish
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Customer Responsibilities
Customer will maintain accurate and current logs and records concerning the operation of
Covered Equipment.
Services requested by Customer and provided outside the scope of the Order Schedule will be
billed at PPT's per call rates and terms then in effect. Without limitation, return to service support
Services required as a result of unplanned or unscheduled power or connectivity outages are
outside the scope of the Services and will be billed at per call rates and terms as described
above. Customer is responsible for all licensing, certificates, user credentials, encryption keys,
security, backup, and reinstallation of its data at all times. PPT accepts no liability for loss of
software or data due to hardware failure.
Customer must provide PPT on-site personnel with the necessary workspace and unobstructed
access to the equipment to be serviced. Customer also is required to identify and maintain a
technical contact to whom PPT may direct general technical information and inquiries.
Customer is responsible for identifying all replaced parts containing proprietary or personal data.
Replaced parts containing proprietary or personal data will remain customer's property; all other
failed parts will become Park Place property upon exchange

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5

AppendixD:
Hardware Maintenance Service Product Details

Page-2

PARK PLACE
HARDWARE MAINTENANCE SERVICES PRODUCT DETAILS
T able of Contents
Labor Only

Pgoe(s)
2

Networking

2-5

Cisco. Catalyst 9K series
Cisco Nexus 9K· Application Centric Infrastructure (AC/)
Cisco. Nexus 5K and 6K Series
Cisco: Nexus 7K Series
Cisco. MOS SAN Switching
Cisco ASR and Juniper Modular Aggregation Routers
Cisco ISR Routing
Cisco Catalyst 1200 and 1300
Cisco-Merakr: AII
Security Appliances - CISco ASA & FrePower, Palo Alto, Fortinet & Juniper
lnfiniBand· Mellanox/NVIDIA
Access Points· All OEMS
Juniper All
Fortmet Switches
F5 All
Arista
SFPs·
Brocade SAN I Dell Connectnx B-senes I HPe B series
Security Appliances - Cisco ASA & FrePower, Palo Alto, [CheckPoint], Forlmet, & Juniper
6-11

Storage

Dell Compellent FS
Dell Compellent SC
Dell PowerStore
Dell PowerVault NXD
Dell PowerVault ME
Dell (EMC) Isilon/PowerScale
Dell (EMC) PowerProtect DD Senes
Dell (EMC) Unity
Dell (EMC) XtremelO
HPE3PAR
HPE Alletra 4000 Series
HPE Alletra 5000 & 6000 Senes
HPE Modular Smart Arra (MSA)
HPE Nimble
HPEPnmera
HPE StoreEasy
HPE StoreOnce
HPE StoreVirlual/Lefthand
IBMDSB000
IBM FlashSystem A9000/R
IBM Storewize
IBM TS7700 VTS
IBMXIV
Lenova S-Series
Lenova ThinkSystem OS Series
NetApp FAS/AFF/ASAIV-Senes
NetApp E&EF-Senes
12

Server

Dell PowerEdge (OEMR XL)
IBM Power Servers
IBM z Mainframes (zSeres)
HPE Superdome 2
HPE Superdome X
HPE Synergy
Sun I Oracle xSeries

1
Document ID LEGCON019 HWMS PROD English
V12
Date ssued 18 Feb 2026

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%" PARK PLACE

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Hyperconverged

13

HPe Si
mplVity
Vblock
Dell VRal
Nutanix (NX)

Labor Only
Park Place assumes the devices we are providing labor only for are under an OEM support
contract. If these devices are not under an OEM contract, then Park Place will only perform
labor services with the expectation that customer will be providing the parts and / or remote
technical assistance.
Park Place is responsible for providing FE (Smart Hands only) as part of the Labor Only SLA.
Park Place is not responsible for providing any parts, software updates or configuration
decisions on devices with theLabor Only SLA. Any configuration assistance will be made through
OEM support tier 3 resources or customer tier 3 resources.
The SLA for the Labor Only SLS is Next Business Day (NBD).

Networking
Cisco: Catalyst 9K series
Park Place RMAs will only have base license features; any DNA license transfer is the
responsibility of the end-user, and end-user must follow the process Cisco has in place for
Rehosting DNA relicensing to an RMA. Park Place can assist with Rehosting of DNA licenses with
customer logged in under their credentials.

Cisco Nexus 9K: Application Centric Infrastructure (ACI)
Nexus switches running as part of a Cisco's ACI fabric are ineligible for coverage due to the
extremely proprietary and software-dependent nature of ACI. This includes the APIC servers /
clusters associated with ACI infrastructure.

Cisco: Nexus SK and 6K Series
These devices are license enforced. PPT can only fully support customers running base licensing
or if sparing with appropriate licensing can be obtained. If the unit with base licensing and
feature sets fails, PPT can't supply a new license or license transfer. The license is Product
Activation Key (PAK) driven and license can only be installed on a Host-ID (serial # of chassis)
that is entitled to the end user.

Cisco: Nexus 7K Series
N7K's Running Legacy SW (Earlier than 8.4(2)):

2
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Nexus 7K Running Base Licensing (none) Only - If a Nexus 7K is running without any
additional optional advanced feature licenses, then PPT can fully support all aspects of the
N7K.

Nexus 7K Running Redundant Supervisor Card - In a dual supervisor system if a redundant
supervisor engine fails, PPT can replace it even if it does have advanced licensing. This is because
the licensing is tied to the chassis serial number and not any of the line cards/supervisors.
Cisco: MDS SAN Switching
These devices are license enforced. PPT can only fully support customers running base
licensing. If the unit with base licensing and feature sets fails, PPT can't supply a new license or
license transfer.
Cisco: ASR and Juniper Modular Aggregation Routers
Product Families: Cisco ASR-1000 & 9000 Series Modular Routers and Juniper
MX240/480/960/10000 Series Modular Routers. Since line cards and other elements of these
routers are separately chargeable under support, Park Place reserves the right to separately
charge the Customer for the materials expense of any undisclosed chargeable components such
as line cards that aren't disclosed prior to quoting.
Cisco: ISR Routing
Legacy Licensing: Cisco Routers using UCS modules, IPS Feature License, and/or other
advanced license features not part of a bundle (such as ISR4000 routers using HSEC or Internal
Service licenses) are not eligible for coverage.
DNA and Smart Licensing: If devices have licensing via Smart licensing, then all Smart
Licensing can be transferred to the replacement device. Smart License transfer is the
responsibility of the end-user.
Cisco: Catalyst 1200 and 1300
Park Place provides support for the Catalyst 1200 and 1300 series switches. PPT does not
provide support for the Cisco Business Dashboard (CBD).
Cisco-Meraki: All
Park Place will provide RMA hardware replacements with unclaimed Meraki serials. Park Place
can assist customer with
Re-Claiming
Meraki
serials
in customer's Meraki
portal,
with customer logged in under their credentials. Customer is required to have Meraki licensing
to activate and use replacement hardware.
Meraki licensing comes with software updates and Technical Assistance Center (TAC) support
and customer should obtain this thru Meraki. Park Place provides RMA support and / or Field
Engineering (FE) support.

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Park Place cannot guarantee that legacy hardware products will be able to connect to the
management software indefinitely following the End of Support Date (EOST).

Security Appliances -- Cisco ASA & FirePower, Palo Alto, Fortinet & Juniper
Support for Security Appliances is limited to hardware RMA and base operating system support
only. Any subscription services, license transfers or license requirements are the responsibility
of the Customer.

lnfiniBand: Mellanox/NVIDIA
Customer is responsible for all backup and restoration of license, firmware, settings, and data
following Park Place Technologies replacement of any components consisting in their InfiniBand
switches. Line cards for chassis-based systems should be disclosed before contract issue or at the
time of quoting as pricing for some models are subject to change based on certain configurations.

Access Points: All OEMS
Field Engineer Onsite - If any AP device requires a ladder for replacement, the customer is
responsible for replacement and PPT will not dispatch a Field Engineer with a ladder.

Juniper: All
Park Place Juniper RMAs will likely not have licensing. Any Juniper license transfers or
requirements are the responsibility of the Customer.

Fortinet: Switches
Park Place Fortinet RMAs will likely not have licensing. Any Fortinet license transfers or
requirements are the responsibility of the Customer.

FS: All
Park Place will restore the defective device back to pre-failure operation with base software and
standard licensing. Any advanced software from base or higher than standard licensing should
be disclosed before contract issue or at the time of quoting.

Arista:
Park Place Arista RMAs will likely not have licensing. Any Arista license transfers or
requirements are the responsibility of the Customer. Park Place makes no guarantees with
respect to license features, CloudVision, and/or services running on devices where Park Place
has performed a replacement with Park Place provided sparing.

SFPs:
PPT reserves the right to exclude SFPs from maintenance coverage unless they are identified prior
to quoting. For any undisclosed SFPs, and if customer requests Park Place to provide the SFP

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replacement, then Park Place reserves the right to separately charge the Customer for the
materials expense related to the replacement.
Brocade SAN / Dell Connectrix B-series l HPe B series:
These devices are license enforced. PPT can only fully support customers running base licensing
or if sparing with appropriate licensing can be obtained if running FOS 8 or earlier versions. Any
licensing or license transfers are the responsibility of the customer. Park Place Technologies is
not responsible for OS (Fabric manager) support which includes assistance with configurations,
firmware updates, license transfers, or any SAN related issue.
Security Appliances -- Cisco ASA & FirePower, Palo Alto, [CheckPoint], Fortinet, &
Juniper:
Support for Security Appliances is limited to hardware RMA and base operating system support
only. Any subscription services, license transfers or license requirements are the responsibility
of the Customer.

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Storage
Dell Compellent FS
Minimum FluidFS requirement of 6.x. to support.
Dell Compellent SC
The customer needs to make a backup of the firmware in each SC9000 system. This backup
will include licenses. The customer must also register their systems with Dell's Digital Locker
to have access to firmware and licenses for their SC9000 systems.
Dell PowerStore
The customer is responsible for the virtualization software, software images, encryption
keys/settings, backups and restoration of licenses, settings, and data before and following
Park Place replacement of any components in the Dell PowerStore Storage. The customer
must have PowerStoreOS version 3.x.x.x or higher running to be eligible for support by Park
Place Technologies.
Dell PowerVault NX
The customer is responsible for all backup and restoration of licenses, settings and data following
Park Place replacement of any components in the Dell PowerVault NX NAS appliances.
Dell PowerVault ME
The customer is responsible for all backups and restoration of licenses, settings, and data before
and following Park Place replacement of any components in the Dell PowerVault ME Series Storage.
Dell (EMC) Isilon/PowerScale
The customer is responsible for the virtualization software, software images, encryption
keys/settings, backups and restoration of licenses, settings, and data before and following
Park Place replacement of any components in the Dell Isilon/PowerScale Storage.
Dell (EMC) PowerProtect DD Series
The customer is responsible for the backup and restoration of licenses, settings and data following
Park Place replacement of any components in the Dell PowerProtect Data Domain Storage.
Please note that in the event of a head or chassis swap, Park Place Field and Technical Support
Engineers will require remote access to the array. Should there be any interruptions in
communications, there will be a delay in restoration of the device. Should the Park Place
engineering team be unsuccessful in completing this procedure, Dell may need to be engaged
to resolve the issue.
Support for Dell PowerProtect appliances is reliant upon PowerProtect system board
spares availability.
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The customer must create and maintain a server profile backup in the event a system
board replacement is required.
Tasks that require BASH access on arrays running DDOS versions 6.2 or higher may have
limitations with maintenance and Technical Support (TS) may require OEM engagement.
Dell (EMC) Unity
The customer is responsible for all backup and restoration of licenses, settings and data
following Park Place replacement of any components in the Dell EMC Unity Series Storage.
Park Place is not responsible for restoration or data loss for any pre-existing issues or known
issues within the Unity environment, such as double-faulted dynamic pools and "dirty" cache.
Dell (EMC) XtremIO
Minimum code levels required. X1 is 4.0.31 or higher. X2 is 6.4.0 or higher.
HPE3PAR
Strong password restrictions apply to all 3PAR arrays running OS 3.2.2 or higher, and SP vS.0
and higher. Click here for Strong Passwords Support Capabilities Document.
HPE Alletra 4000 Series
The customer is responsible for all backup and restoration of licensing, firmware, software and user
data, including any settings, and passwords following Park Place replacement of any components in
the HPE Alletra 4100 Series Storage Server unless supported by a managed services agreement
with Park Place.
HPE Alletra 5000 & 6000 Series
The customer is responsible for the management, backup and restoration of licensing, firmware,
software and user data following Park Place replacement of any components in the HPE Alletra
5000 & 6000 Series Arrays unless supported by a FULL managed services agreement with Park
Place. The HPE Alletra 5000 & 6000 Series Arrays rely heavily on HPE's cloud-based management
software. Customers must be capable of creating and restoring snapshot images independent of or
through retention of support for this cloud-based software.
For new products within the original equipment manufacturers (OEM's) warranty period, the
customer authorizes Park Place Technologies as an agent to replenish defective, non-media
bearing components and devices. If Park Place identifies a firmware issue that has no remediation
through hardware replacement, the customer must engage the OEM directly for resolution.
In the rare instance where root access or an nsupport password is required, the customer will need
to initiate a time and materials (T&M) engagement with HPE. These instances include but are not
limited to: Root user access, Factory default or Operating System software reset or a catastrophic

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failure to both controllers. For specific details, please refer to Park Place Technologies
Strong Password document.
Minimum OS Versions Supported:
•

If using vs: 5.2.1.1100 and above

•

If using v6: 6.1.1.300 and above

Controller Image:
Due to proprietary limitations, Park Place Technologies does not obtain and/or distribute copies
of the bootloader image residing in the controller USS. If the bootloader becomes corrupt,
downtime may be required in order to complete the repair.
Additional Support Documents:
HPE Alletra Strong Password Support Capabilities Document
HPE Modular Smart Array (MSA)

The customer is responsible for all backup and restoration of licensing, firmware, software and user
data, including any settings, and passwords following Park Place replacement of any components in
the HPE MSA Storage Array unless supported by a managed services agreement with Park Place.
HPE Nimble

The customer is responsible for all backup and restoration of licenses, settings and data following
Park Place replacement of any components in the HPE Nimble CS, SF, HF, or AF Series Storage.
Nimble - "Parts Only" request for Controllers - MUST have a PPT/CP FE onsite.
Nimble - "Parts Only" requests for Disks & Power Supplies can be facilitated as normal.
Strong Password restrictions apply click here for Strong Passwords Support Capabilities
Document. HPE Primera
The customer is responsible for the virtualization software, software images, encryption
keys/settings, backups and restoration of licenses, settings, and data before and following
Park Place replacement of any components in the HPE Primera 600 Storage.
Strong Password restrictions apply click here for Strong Passwords Support Capabilities
Document. HPE StoreEasy
The customer is responsible for all backup and restoration of licensing, firmware, software (including
OS) and user data, including any hard drive/RAID controller encryption keys, settings and passwords
following Park Place replacement of any components in the HPE StoreEasy appliance.
Specific customer backup requirements are:

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•

Quick Restore CD Download

•

Windows License Key

•

RAID Controller Encryption Keys

HPE StoreOnce
The customer is responsible for all backup and restoration of licensing, firmware, software and
user data, including any hard drive/RAID controller encryption keys, settings, and passwords
following Park Place replacement of any components in the HPE StoreOnce appliance.
Strong Password restrictions apply click here for Strong Passwords Support Capabilities Document.
Click here for StoreOnce Drawer Statement Document.
HPE StoreVirtual/Lefthand
Strong Password restrictions apply click here for Strong Passwords Support Capabilities Document.
IBMDSSOOO

The customer is responsible for the virtualization software, software images, encryption
keys/settings, backups and restoration of licenses, settings, and data before and following
Park Place replacement of any components in the IBM D58xxx Storage Arrays.
IBM FlashSystem A9000/R

The customer is responsible for all backup and restoration of licenses, settings and data following
Park Place replacement of any components in the IBM FlashSystem A9000 and A9000R Arrays.
Prior to acceptance of this support agreement, "Customer" agrees to engage IBM TSMO, accept
IBM's terms and conditions, download the IBM Technician Assistant (TA) tool and store the tool in
an accessible location for any service requirements of the FlashSystem A9000 / A9000R.
IBM TA Tool Process
IBM Storwize

IBM Storwize OS needs to be at 7.4.x or higher.
IBM V7000 Unified Support Caveat
IBM TS7700 VTS

The customer is responsible for the backup and restoration of licenses, settings and data
following Park Place replacement of any components in the IBM TS77xx Tape System. Park Place
support does not include coverage for Grid configurations. The customer is responsible for any
Grid management, configuration, and associated software licenses.
All attached tape options must be identified and quoted separately.

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Cloud-based solutions are not supported.
IBM TS7xxx Grid Disclaimer
IBM XIV
Park Place support for IBM XIV (Gen2 & Gen3) is limited to major hardware
component replacements only (disks, modules, UPSs, batteries, ATS).
No support can be provided for the XIV software or OS. No support can be provided should the
storage become unavailable due to a hard down/unavailability scenario consistent with an
unclean shutdown or a cluster-wide OS failure.
Lenovo S-Series
The customer is responsible for all backup and restoration of licenses, settings and data
following Park Place replacement of any components.
Lenovo ThinkSystem DE Series
The customer is responsible for all backup and restoration of licensing, firmware, software and user
data, including any settings, and passwords following Park Place replacement of any components in
the Lenovo ThinkSystem DE Series Storage unless supported by a managed services agreement
with Park Place.
Lenovo ThinkSystem DS Series
The customer is responsible for all backup and restoration of licenses, settings and data
following Park Place replacement of any components.
NetApp FAS/AFF/ASA/V-Series
Controller replacement is on a best effort basis and may not meet the requested SLA. This is due
to the controllers needing to be re-flashed in the PPT Lab prior to replacement.
This applies to all arrays running ONTAP 8.2 or higher.
Minimum ONTAP code levels required for AFF A400, AFF C400, ASA A400, ASA C400, FAS8300,
and FAS8700 is 9.16.1P7 - SP F/W 13.12 or higher.
The customer is responsible for all backup and restoration of licenses, settings and data
following Park Place replacement of any components.
NetApp E & EF-Series
The customer is responsible for all backup and restoration of licenses, firmware,
configuration settings, and data following Park Place's replacement of any components in
NetApp E and EF-Series arrays.

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The minimum SANtricity code level required for E28xx, E57xx Series, and EF570 is 11.80.lRl or
higher.
"IC" Import Controlled controllers are NOT supported.
These are specifically made for countries where encryption is not allowed such as Russia or China.
IC controllers cannot be intermixed with non-IC controllers. These can be identified in the
configuration file. The replacement part number will have an -IC on the end.

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Server
Dell PowerEdge (OEMR XL}
Dell PowerEdge OEMR XL servers/appliances are based on standard Dell PowerEdge server
hardware, however OEMR XL servers have a customized System identity and potentially bespoke
firmware, it is the customers responsibility to have a copy of the System identity and firmware files.
Park Place cannot accept liability for "functionality" issues after parts replacement if it relates to the
System identity or firmware, these issues will be classed as Out of Scope for the hardware
maintenance support agreement. This can be verified by running the Dell Service Tag.

IBM Power Servers
Customer may incur additional charges for logical partitions associated with system if not
identified prior to quote completion or if service issue occurs after inception of contract.

IBM z Mainframes (zSeries}
See Mainframe Addendum write up that needs to go out with all mainframe quotes

HPE Superdome 2
Park Place Technologies support for HPE Superdome 2 equipment is for Firmware revision level
of 4.2.36 or higher

HPE Superdome X
Park Place Technologies support for HPE Superdome X equipment is for Firmware revision level
of 8.8.xxx or higher

HPE Synergy
Customer is responsible for all backup and restoration of licenses, settings, and data following
Park Place Technologies replacement of any components. Customer should download and
maintain an archive of the latest and/or current version of the Synergy Support Pack and any
updates in between.

Sun I Oracle xSeries
Park Place Technologies support for Sun / Oracle xSeries servers does not include the following
product families: Exadata / Exalytics / Exalogic / Object Database Appliances (ODA) / Big Data
Base Application (BDA).

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HyperConverged
HPe SimpliVity
The customer is responsible for the virtualization software, software images, encryption
keys/settings, backups and restoration of licenses, settings, and data before and following Park
Place replacement of any components in the HPE SimpliVity. The customer must have a copy of
the SimpliVity Support Pack (SVTSP) aligned to the running environment of their infrastructure.
Vblock
Park Place Technologies support for EMC VBlock equipment is limited to HW break/fix support
for individual VBlock HW components. Park Place cannot support the VCE SW or configurations
within the VBlock. Customer should obtain this support from VCE or the OEM(s) directly and/or
should lock the configuration and software/firmware version of all components.
Dell VxRail
The customer is responsible for all backup and restoration of system image, licensing,
firmware, software and user data, including any hard drive/RAID controller encryption keys,
settings, and passwords following Park Place replacement of any components in the Dell
VxRail Appliance unless supported by a managed services agreement with Park Place.
Nutanix (NX)
The customer is responsible for all backup and restoration of licenses, clusters, VMs and data
following Park Place replacement of any components in the Nutanix NX Servers, exception being
is covered by a managed services agreement with Park Place.
The customer is also responsible for all backup and restoration of licenses, settings and data
following Park Place replacement of any components in the Nutanix NX Servers.
Support for Nutanix NX Servers is subject to spares availability following complete product
discovery.
Nutanix NX Servers are based upon Supermicro servers and compute nodes. For comprehensive
support, specifically
for disk
drives
requmng
discovery
and replacement a
Supermicro DataCenter Management Suite per Node License Key (SFT-DCMS-SINGLE) needs to
be loaded on each compute node/server.

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Appendix E:
Parkview Automated Support

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Service Description

PARKVIEW AUTOMATED SUPPORTTM

GENERAL DESCRIPTION OF SERVICES

The provision of proactive hardware monitoring services using PPT monitoring tools to review
the performance of the Customer's environment. It continuously monitors hardware health
telemetry and system alerts, detects predefined fault conditions (e.g., drive failures, memory
errors, thermal thresholds), and automatically generates a support ticket within PPT's incident
management platform.
ParkView Automated SupportTM is designed to work together with Park Place's Hardware
Maintenance Services as an add-on to facilitate proactive resolution or faster reactive resolution
through automated incident notification. Hardware Maintenance Services is a separate offer and
is sold separately.

SERVICES AND DELIVERABLES

ParkView Automated SupportTM is a lightweight, non-intrusive solution designed to run
continuously on supported infrastructure with minimal system impact. It monitors hardware
telemetry, system logs, and fault indicators in real time to detect issues such as drive failures,
memory errors, and thermal anomalies ("Services"). ParkView Automated SupportTM uses OEM­
specific fault signatures and parsing logic to ensure accurate detection across a broad range of
enterprise hardware. When a fault is identified, ParkView Automated SupportTM automatically
creates a detailed support ticket in PPT's incident management platform ("Deliverable"). Each
ticket includes enriched diagnostic metadata, to enable Technical Support teams to quickly triage
and respond.
PPT will respond to support tickets generated by ParkView Automated SupportTM based on the
Customer's contracted support level (e.g., 24x7x4, NBD) as outlined in the Order Schedule for
the corresponding Covered System(s). Activities on the ticket are transparent to the Customer,
which will have visibility to incident tickets, engineering notes and ticket progress through
Central Park, PPT's customer portal. Credentials for access to Central Park will be provided to
the Customer during the onboarding process.

ELIGIBILITY

ParkView Automated SupportTM is available only for customers who have purchased this service
for equipment which is under contractual support with Park Place during the applicable term.

RESPONSIBILITIES

The following set forth certain Customer responsibilities and PPT responsibilities under this
service:

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•
•
•
•

Service Description

Customer shall ensure that appropriate infrastructure with required network access is
provisioned and maintained to facilitate the service.
Customer shall provide required device configuration details e.g. hostname or IP
address, authentication credentials, and contact for notifications.
Customer will identify and maintain a contact to whom PPT will direct service
notifications.
PPT will maintain PPT's infrastructure to support reliability and functionality of the
service.

EXCLUSIONS:

Without limitation, the following are not included in the Services under this agreement:
remediation of any software-related issues related to the Covered Systems; customization of
predefined thresholds for performance metrics; charges payable to third parties for any work
associated with this Service but not performed by PPT; except where explicitly stated above,
monitoring, management, maintenance or installation of software to any layer of the software
stack above the operating system, e.g. middleware or applications; notification to any other
maintenance or warranty provider:

OTHER INFORMATION

•

All rights, title, and interest in PPT's monitoring tools remain the exclusive property of
PPT. Any feedback or suggestions provided by the Customer may be used by PPT
without obligation.

•

The ParkView Automated SupportTM monitoring tool requires no access to customer
workload data. Only system health telemetry and fault logs are collected.

•

The ParkView Automated SupportTM monitoring tool is provided "as-is". PPT makes no
warranties regarding uninterrupted or error-free operation. Without limitation, PPT will not
be responsible for Service failures due to external events, including but not limited to
faults undetected due to agent misconfiguration, blocked connectivity, or delayed ticket
creation due to customer-side network issues or disabled agents.

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Appendix F:
Parkview Perfonnance Insights

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Service Description

PARKVIEW PERFORMANCE INSIGHTS

GENERAL DESCRIPTION OF SERVICES

The provision of remote monitoring and notification services using PPT monitoring tools to
review the performance of the Customer's environment.

SERVICES AND DELIVERABLES

PPT will provide monitoring and alerting services on events within the Customer's environment
("Services"). PPT will notify the customer when performance metrics have exceeded the
programmed thresholds.
PPT will provide appropriate ticketing resources to deliver the Services to support the Covered
Systems. Specifically, PPT will provide:
•
•

Automated Ticket Creation
Defined Notification Procedure

All activities are transparent to the Customer, which will have visibility to incident tickets,
engineering notes and progress through Central Park, PPT's customer portal. Credentials for
access to Central Park will be provided to the Customer during the onboarding process.
(i)

Automated ticket creation

Incident identification: The process begins with detecting when an element of the Customer's
environment has exceeded pre-defined performance thresholds, resulting in an incident.
Incident logging: Once an incident is identified, it is automatically recorded in a centralized
incident management system or ticketing tool, capturing essential information such as the date,
time and alert description.
Incident closure: PPT will close the ticket after the Customer has been notified.

(ii)

Defined Notification procedure

PPT will advise the Customer to review the issue via an automated notification. Event notification
contacts shall be defined by the Customer during the onboarding activities in Central Park.

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Service Description

Customer may modify these contacts during the duration of the service agreement through self­
service functionality within Central Park.

ELIGIBILITY

ParkView Performance Insights is available only for customers who have purchased this service
for equipment which is under contractual support with Park Place during the applicable term.

RESPONSIBILITIES

The following set forth certain Customer responsibilities and PPT responsibilities under this
service:
•
•
•
•

Customer shall ensure that appropriate infrastructure with required network access is
provisioned and maintained to facilitate the service.
Customer shall provide required device configuration details e.g. hostname or IP
address, authentication credentials, and contact for notifications.
Customer will identify and maintain a contact to whom PPT will direct service
notifications.
PPT will maintain PPT's infrastructure to support reliability and functionality of the
service.

EXCLUSIONS

Without limitation, the following are not included in the Services under this agreement:
•
•
•
•

•

Remediation of any issues related to the Covered Systems.
Customization of pre-defined thresholds for performance metrics.
Charges payable to third parties for any work associated with this Service but not
performed by PPT.
Except where explicitly stated above, monitoring, management, maintenance or
installation of software to any layer of the software stack above the operating system,
e.g. middleware or applications.
Notification to any other maintenance or warranty provider.

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APPROVAL

REPORTS&
RECOMMENDATIONS

REQUEST FOR

MEETING DATE

COUNCIL ACTION

8/4/2026

Rename the "Information Services" Department
to "Security and Information Technology
Management" and Modify the Department
Scope of Services

ITEM NUMBER

Background:

The "Information Services" Department is responsible for maintaining City of Franklin servers, networks,
storage systems, PCs, laptops, printers, and mobile devices. In the late 1990s the department was initially
designated "Data Processing," with its major duty being the interconnection of computers and the upkeep of the
centralized AS-400 mid-range mainframe. In the 2000s, the department was rebranded as "Information
Services" to more accurately represent the shift from centralized to distributed PC computing and to
acknowledge the duty of overseeing the expanding city networks and infrastructure. This duty was delegated
to Heartland Business Systems, which oversaw operational management and offered technical management
advice. In 2016, the oversight of IT management was consolidated under the recently appointed Director ofIT.
Recommendation:

The security and auditing obligations have been distributed across various departments. This establishes a
setting in which many security policies and procedures can coexist, each designed to meet a particular auditing
need for a single department. IT has informally executed Active Directory security management and has offered
advisory services for both financial and Department of Justice audits. IT has also been responsible for
safeguarding the networks and infrastructure, in addition to resolving concerns detected through routine
penetration testing and vulnerability management assessments. Currently, these duties are not entirely
acknowledged within the department's range of services or the job descriptions of employees.
The Technology Commission extensively deliberated on the function and extent ofIT management in the City's
operations during the meetings held in February, March, and April. The new departmental vision and scope of
services document was produced based on the comprehensive feedback from these conversations. The
commission proposed a motion to suggest that the department's name be formally altered to "Security and
Information Technology Management" (SITM) to represent its dual functions and to consolidate decision­
making authority as outlined in the Scope of Services.
Fiscal Impact:

No financial impact.
Budgetary Impact:

No budgetary impact.

COUNCIL ACTION REQUESTED

Motion to rename the "Information Services" Department to "Security and Information Technology
Management" and authorize the accountability and responsibility within the department scope of services.
IT-JM

Franklin

f

WISCONSIN

Security and Information Technology Management
Department.

Vision and Scope of Services
Vision Statement:
To position the City of Franklin as a model of secure, resilient, and forward-thinking municipal
technology, empowering city leadership, staff, and residents through trusted, innovative, and
protected digital services.

Mission Statement:
The Security and Information Technology Management organization safeguards Franklin's
information, infrastructure, and digital services while delivering reliable, efficient, and secure
technology solutions that support public safety, operational excellence, transparency, and
exceptional service to our community.

9229 W. LOOMIS ROAD FRANKLIN, WI 53132
1414-425-7500 U HTTPS://WWW.FRANKLINWI.GOV

Core Values:
1. Security First
We prioritize the protection of data, systems, and critical infrastructure to maintain public trust
and ensure continuity of essential services.
2. Service to the Community
We focus on the needs of residents, businesses, and city staff, delivering responsive and
accessible technology that improves daily life and civic engagement.
3. Integrity and Accountability
We operate with transparency, ethical responsibility, and stewardship of public resources.
4. Innovation and Continuous Improvement
We embrace emerging technologies and best practices to enhance efficiency, resilience, and
long-term value.
5. Collaboration and Partnership
We work closely with city departments, regional partners, and stakeholders to advance shared
goals and strengthen community outcomes.
6. Resilience and Preparedness
We ensure that Franklin's digital services remain dependable in the face of evolving cyber
threats and operational challenges.

Scope of Services:

Security and Information Technology Management (SITM) is a field that focuses on protecting an
organization's information systems while strategically managing its technology resources to support
business goals.
It combines two major areas:

Security Management
Focuses on protecting data, systems, and networks from threats.
Key areas include:
•

•

•

Application and Data Access
o

Identity & access management

o

PAM (privileged access management)

o

Information assurance (confidentiality, integrity, availability)

Incident Management & Backup/Restoration
o

Incident response

o

Disaster recovery

o

Audited full system backups

IT Strategy, Policies, Standards & Procedures
o

Cybersecurity (preventing hacking, malware, ransomware)

o

Compliance & governance (e.g., frameworks like NIST, CJIS, or ISO etc.)

Risk Management is pervasive throughout all areas of IT security and must be addressed at every level.

3

Model of IT Security Services

Incident
Managent&
Backup/Resoration

Application & Data
Access
• Identity & Access
Mgmt
•PAM
• Information Assurance
• Secure Transit
Computer Builds and
System Monit oring

• Penetration Testing

Strategy,
Policy,
Procedures,
Standards

• Compliance &
Governance
• Budgeting
• Strategic Planning

Risk Management

Information Technology Management
Focuses on planning, implementing, and overseeing IT systems within an organization or provisioned
within a public or private cloud.

Key areas include:
•

•

•

5

Data Center Management
o

Server, Storage and Virtualization Management

o

Contract & Warranty Management

Network Management
o

Local Switching & Routing Management

o

WAN Management

o

ISP (Internet Service Provider) Management

Cloud & Application Management
o

Enterprise, GIS, & ERP Applications

o

Audited Financial & Reporting Applications

o

Department/Line-of-Business Operations Applications

o

Application Management and Lifecycle
•

Project Management

■

IT strategy and alignment with business goals

•

IT budgeting and resource planning

•

Vendor and service management

Model of IT Services

7

Data Center
Management

Segmentation &
Access Mgmt

Network
Management

• Server Mgmt

• Routing & Switching

• Virtualization Mgmt
• Storage Mgmt

• WAN Mgmt
• Internal & Guest Wireless

Vendor Mgmt

App lntegr atlon

Bandwidth &
Performance Mgmt

• ERP
• Finance & Reporting

Cloud/App . 1/,:>r<' OW & Automaton
Management · Document Mgmt
• Shared Government Portals
• Deportment Opera! ons
• Website Hosting

Risk Management

6

Out of Scope Functions

Security and specialized technology can transition into other departments, where functional areas
directly pertain to law enforcement, EMS, or require specialized skills. It is recognized that these
functions are best handled within policies and procedures defined by other departments.

Out Of Scope Services

Administration

Physcial Security &
Door Access

Facilities/DPW

• Audio Video Systems
• YouTube Streaming
Website
Content &
Social Media

• Station Monitoring
Audit & Compliance

Station Security & • l3ody Cameras
Video Surveillance • Squad Cameras
• , )Ck Cameras

·APR

• Park Cameras

Public Safety

7

APPROVAL

REQUEST FOR

MEETING
DATE

COUNCIL ACTION
08/04/26
REPORTS &
RECOMMENDATIONS

Resolution conditionally approving a land
combination for 4801 W. Ashland Way & 4710
W. Basswood Drive (TKN 900 0009 021 & 900
0009 007)
(Yaskawa America Inc.)

ITEM NUMBER

Aid. Dist. #4

At its July 23, 2026, regular meetings, the Community Development Authority and
the Plan Commission recommended approval of this resolution.
Fiscal impact: no expenditures of city's funds is anticipated to adopt this resolution.

COUNCIL ACTION REQUESTED
A motion to adopt Resolution No. 2026. conditionally approving a land
combination for 4801 W. Ashland Way & 4710 W. Basswood Drive (TKN 900 0009
021 & 900 0009 007). (Yaskawa America Inc.)
Department of City Development: RM

STATE OF WISCONSIN

CITY OF FRANKLIN

MILWAUKEE COUNTY
[draft 07-16-26]

RESOLUTION NO. 2026A RESOLUTION CONDITIONALLY APPROVING A LAND COMBINATION FOR 4801 W.
ASHLAND WAY & 4710 W. BASSWOOD DRIVE (TKN 900 0009 021 & 900 0009 007)
(YASKAWA AMERICA INC, APPLICANT AND PROPERTY OWNER)

WHEREAS, the City of Franklin, Wisconsin, having received an application for approval
of a proposed Land Combination for Yaskawa America Inc. to combine 4801 W. Ashland Way
and 4701 W. Basswood Drive, properties more particularly described as follows:
4801 W. ASHLAND WAY (TKN 900 0009 021)
LOT 4 AND PART OF LOT 3 OF CERTIFIED SURVEY MAP NO.
7638, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 3 OF CERTIFIED
SURVEY MAP NO. 7638; THENCE N 0°57'16" W ALONG THE WEST LINE
OF SAID LOT 3, 141.00 FEET; THENCE S 13°48'02" E, 144.64 FEET TO THE
SOUTH LINE OF SAID LOT 3; THENCE S 89°04'50" E, 32.16 FEET ALONG
THE SOUTH LINE OF SAID LOT 3 TO THE POINT OF BEGINNING.
4701 W. BASSWOOD DRIVE (TKN 900 0009 007)
PARCEL 3 OF CERTIFIED SURVEY MAP NO. 6836.
WHEREAS, the Plan Commission having reviewed such application and recommended
approval thereof and the Common Council having reviewed such application and Plan
Commission recommendation and the Common Council having determined that such proposed
land combination is appropriate for approval pursuant to law upon certain conditions, all
pursuant to §15-9-13B of the Unified Development Ordinance, Land Combination Permits.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council of the
City of Franklin, Wisconsin, that the petition of Yaskawa America Inc, for the approval of a
Land Combination for the property particularly described in the preamble to this Resolution, be
and the same is hereby approved, subject to the following conditions:
1. Yaskawa America Inc., successors and assigns, shall pay to the City of Franklin the
amount of all development compliance, inspection and review fees incurred by the
City of Franklin, including fees of consults to the City of Franklin, for the Gerovac
Land Combination project, within 30 days of invoice for same. Any violation of this
provision shall be a violation of the Unified Development Ordinance, and subject to
§ 15-9-14 thereof and § 1-19 of the Municipal Code, the general penalties and
remedies provisions, as amended from time to time.
2. The approval granted hereunder is conditional upon Yaskawa America Inc. Land
Combination project for the properties located at 4801 W. Ashland Way & 4710 W.
Basswood Drive (TKN 900 0009 021 & 900 0009 007): (i) being in compliance with

YASKAWA AMERICA INC. -- LAND COMBINATION
RESOLUTION NO. 2026­
Page 2
all applicable governmental laws, statutes, rules, codes, orders and ordinances; and
(ii) obtaining all other governmental approvals, permits, licenses and the like,
required for and applicable to the project to be developed and as presented for this
approval.
BE IT FINALLY RESOLVED that the City Clerk be and is hereby directed to obtain the
recording of a certified copy of this Resolution in the Office of the Register of Deeds for
Milwaukee County, Wisconsin.
Introduced at a regular meeting of the Common Council of the City of Franklin this
day of 2026.

this

Passed and adopted at a regular meeting of the Common Council of the City of Franklin
day of > 2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk
AYES NOES

ABSENT

CITY OF FRANKLIN

Item E.1.

REPORT TO THE PLAN COMMISSION
Meeting of July 23, 2026
Land Combination
RECOMMENDATION: Department of City Development staff recommends approval of this Land
Combination request subject to the conditions set forth in the attached resolution.
Project name:

Yaskawa America Inc. - Land Combination

Property Owner:

Yaskawa America Inc.

Applicant:

Michael Salentine, Yaskawa America Inc.

Property Address/TKN:

4801 W Ashland Way (3 World Packaging Circle)/ 900 0009021 &
4710 W Basswood Drive / 900 0009 007

Aldermanic District:

District 4

Zoning District:

Planned Development Legacy (PDL-18)

Staff Planner:

Regulo Martinez-Montilva, AICP, CNUa, Planning Manager

Submittal date:

03-13-2026

Application number:

PPZ26-0025

Action requested:

Approval of Land Combination request

Land Combination to join two vacant lots in Planned Development Legacy (PDL) No. 18, also known
as Franklin Business Park.
Lots to be combined:
• Lot 4 and part of Lot 3 of Certified Survey Map (CSM) No. 7638.
• Parcel 3 of CSM No. 6836.
The resulting parcel would have an area of 12.3 acres which meets the minimum lot size of one acre in
PDL-18 per Ordinance 93-1279.
Separately, the applicant has requested a lot line adjustment to add a portion of Lot 3 of Certified Survey
Map (CSM) No. 7638, this portion is labeled as "land swap parcel" on the survey. The resulting
impervious surface of Lot 3 is 56% according to applicant's calculations which doesn't exceed the
maximum impervious surface allowed of75% in PDL-18.
This Land Combination application complies with Ordinance 93-1279 and Unified Development
Ordinance (UDO) Section 15-9-13B Land Combination.
STAFF RECOMMENDATION
Planning Department staff recommends approval of this Land Combination request subject to the
conditions set forth in the attached resolution.

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City of Franklin
Planning Department

Date:

June 11, 2026

To:

Michael Salentine, Yasakawa America Inc.
Gregg Prossen, The Consortium ae LLC

From:

Regulo Martinez-Montilva, AICP, CNU-A
Planning Manager

RE:

Staff Comments - Yaskawa Site Plan & Land Combination

LAND COMBINATION
4801 W Ashland Way (TKN 900 0009 021) & 4710 W Basswood Drive (TKN 900 0009 007)
Request to combine these two parcels into a single 12-acre parcel.
Planning Department
Planning staff reviewed your application for compliance with:
•
•

Ordinance 93-1279, Planned Development District No. 18 Franklin Business Park.
Unified Development Ordinance Section 15-9-13B Land Combination.

1. Lot size. The combined parcel meets the minimum lot size of one acre.
2. Land/building ratio. The adjacent parcel to the northeast (Lot 3 of CSM 7638) will lose the
"LAND SWAP PARCEL" as labeled in your survey. Please submit impervious surface calculations
of Lot 3 to attest compliance with the maximum land/building ratio of 75% (Ord. 93-1279 Section
8). Lot 3 pre-swap is 590,838s.f. with 334, 180s.f. of impervious surface which provides for a 56.56% impervious ratio. The land swap
reduces Lot 3 by 2,267.2s.f. to 588,570.8 s.f. which provides a new impervious ratio of 56.78%.

3. Approval process. Your Land Combination application needs to be presented before the
Community Development Authority, Plan Commission and Common Council for approval. Planning
staff will contact you to coordinate meeting dates.
Fire Department
No comments
Inspection Services Department
No comments

City of Franklin
Planning Department

SITE PLAN
4800 W Ashland Way (TKN 900 0009 018)
Proposed manufacturing facility to assemble, finish and test robots and robot controllers. Single-story
building with 100,000 sf of gross floor area.
Planning Department
Planning staff reviewed your application for compliance with:
•
•
•

Ordinance 93-1279, Planned Development District No. 18 Franklin Business Park.
Ord. 97-1437.
Unified Development Ordinance Section 15-9-03B Site Plan Review.

1. Land use. Manufacturing is a permitted use in the Industrial Area of the Franklin Business Park
(Ord. 93-1279 Section 5).
2. Outdoor cafe. Is the outdoor cafe open to the public? Note that this use is not listed as a permitted
use in the Industrial Area of the Franklin Business Park. It would be a permitted use provided it's
ancillary to the manufacturing use and not open to the public (i.e. employees lunch area).
No, outdoor space is private for associates only and can only be accessed through the interior cafe.

3. Setbacks. Building and parking areas comply with minimum setbacks set forth in Ord. 93-1279,
with the exception of retaining wall and loading area on the northeast side of the building. Please
confirm that adjacent parcel is under the same ownership.
I am confirming that the subject site (4800 Ashland Way) and 2 World Packaging Cir are both owned by Yaskawa America Inc.

4. Building height. Ord. 97-1437 increased maximum building height in the Franklin Business Park to
60 feet. Proposed building complies with this requirement.
5. Signs. Separate sign permits are required for signs, including but not limited to wall signs depicted
in exterior building elevations and renderings. Planning staff have not reviewed any signs as part of
this site plan review, signs will be subject to separate reviews when you apply for sign permits.
Agree, signage will be a separate submittal for review and approval.

6. Outdoor storage. Any proposed outdoor storage area? If so, please indicate on the site plan.
No outdoor storage.

7. Franklin Business Park Review Board. Planning Department staff does not review your
application for compliance with the "Design and Construction Guidelines for Franklin Business
Park" (attached). Please contact the Franklin Business Park Review Board for their separate
approval, then please submit written approval to us.
Franklin Business Park Review Board has reviewed and approved the project. Approval is attached separately.

8. Approval process. Your Site Plan application needs to be presented before the Community
Development Authority and Plan Commission for approval. Planning staff will contact you to
coordinate meeting dates.

2

City of Franklin
Planning Department

Engineering Department
•

Engineering has no comments on the new site plan.
A separate engineering review will be done later in the process.
Civil plans will need to be submitted to engineering for review of the utilities.
A SWMP may be required. Yaskawa takes exception to this statement.
Civil has been reviewed (by Franklin & consultant) and responded to separately by VAi Design team.

Fire Department
l. Existing fire hydrant locations are acceptable and approved as presented.
2. Building Fire Department Connection (FDC) must be acceptable to AHJ.
3. Fire department access paths are approved as presented.
4. Follow all relevant WI DSPS and IBC code requirements for fire protection systems for given
occupancy, use, and construction types.
5. Permitting and submittal instructions for fire protection system review and inspection can be found at:
https ://www.franklinwi.gov/Departments/Fire.htm
Inspection Services Department
•

Structure shall be designed and constructed in accordance with the Wisconsin Commercial Building
Code.

3

Plat of Survey
Lot 3 and Lot 4 of Certified Survey Map No. 7638 and Parcel 3 of Certified Survey Map No. 6836, all being a part of the Northeast¼ and the
Northwest } of the Northeast± of S ection 26, Township 5 North, Range 2 E ast, in the City of Franklin, County of Mifwaukee, S tate of Wisconsin

Legal Description of land swap parcel:
Part of Lot 4 and Loi 3 of Certified Survey Map No. 7638 being a part of the Northeast± and the Northwest± of the Northeast± of Section 26, Township 5 North, Range 2 East, in
the City of Franklin, County of Milwaukee, State of Wisconsin
More particularly described as follows:
Beginning al the southwest comer of Lot 3 of Certified Survey Map No. 7638; thence N 0°57'16" W along the west line of said Lot 3, 141.00 feet; thence S 13°48'02" E, 144.64
feet to the south line of said Lot 3, thence S 89°04'50" E, 32.16 feet along the south line of said Lot 3 to the point of beginning.
containing 2,267.20 square feet.

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LOT 1
CSM NO. 7638

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A=21'4510°

L=23.11
A=140'18°
R=30.00
CH B=S6a• 36' 03"E
CH L=22.54
A=440752

LOT3
CSM NO. 7638

L=79.35
R=60.00
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LOT 4
CSM NO. 7638
Taxkey: 900 0009 021
4801 W. ASHLAND WAY

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PARCEL 1
CSM NO. 6158

PARCEL 3
CSM NO. 6836
TAXKEY: 900 0009 007
4710 W. BASSWOOD DRIVE

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(70' wide public R/W)

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rent easements, roadways and encroachments. if any .

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7801 W. ASHLAND WAY
FRANKLIN, WI 53132

DATE: 3/12/2026
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www thes1gmac;iroup com
1300Wes tC1nal Street
MNaukee, WI 53233
Phone: 414-643-4200
Fax. 414-643-4210

COMMUNITY DEVELOPMENT AUTHORITY
OF THE CITY OF FRANKLIN, WISCONSIN
RESOLUTION NO. 2026-1
A RESOLUTION APPROVING A SITE PLAN FOR THE DEVELOPMENT OF A
MANUFACTURIN G FACILITY LOCATED AT
4800 WEST ASHLAND WAY (TAX KEY NO. 900 0009 018)
(YASKA WA AMERICA INC., APPLICANT AND PROPERTY OWNER)

WHEREAS, Micheal Salentine, Yaskawa America Inc. having applied for approval
of a proposed site plan for the development of a manufacturing facility, consisting of a
100,000-squarefoot single story building which will include 25,000 SF of mezzanine space, and
Yaskawa America Inc. intends to assemble, finish and test their robots and robot controllers at
this facility; and
WHEREAS, the Community Development Authority having reviewed such proposal
and having found same to be in compliance with the applicable terms and provisions of the
Unified Development Ordinance and in furtherance of those express standards and purposes
of a site plan review pursuant to $15-9-03.B. of the Unified Development Ordinance and
Ordinance 93-1279 Planned Development District No. 18.
NOW, THEREFORE, BE IT RESOLVED, by the Community Development
Authority of the City of Franklin, Wisconsin, that the Site Plan for the development of a
manufacturing facility, as depicted upon the plans submitted on April 24, 2026, attached
hereto and incorporated herein, is hereby approved, subject to the following terms and
conditions:
1. The property subject to the Site Plan shall be developed in substantial compliance
with, and operated and maintained pursuant to the Site Plan for the Yaskawa America
Inc. development submitted on April 24, 2026 and attached as Exhibit A.
2. Yaskawa America Inc., successors and assigns, and any developer of the project, shall
pay to the City of Franklin the amount of all development compliance, inspection and
review fees incurred by the City of Franklin, including fees of consults to the City of
Franklin, for the Yaskawa America Inc. development project, within 30 days of
invoice for same. Any violation of this provision shall be a violation of the Unified
Development Ordinance, and subject to $15-9-14 thereof and $1-19 of the Municipal
Code, the general penalties and remedies provisions, as amended from time to time.
3. The approval granted hereunder is conditional upon the Yaskawa America Inc.
development project for the property located at 4800 West Ashland Way: (i) being in
compliance with all applicable governmental laws, statutes, rules, codes, orders and
ordinances; and (ii) obtaining all other governmental approvals, permits, licenses and

YASK.A WA AMERICA INC.
SITE PLAN
RESOLUTION NO. 2026- 1
Page 2
the like, required for and applicable to the project to be developed and as presented
for this approval.

4. That the Yaskawa America Inc. Site Plan shall be developed and constructed pursuant
to such Site Plan within two years from the date of adoption of this Resolution, or this
Resolution and all rights and approvals granted hereunder shall be null and void,
without any further action by the City of Franklin.
5. This resolution is not approving outdoor signs. The applicant must obtain separate
sign permits prior to the installation of outdoor signs.

6. The applicant must obtain separate approvals from the Engineering Department for
stormwater management, utilities, grading and erosion control prior to any land
disturbance activities.
Introduced at a regular meeting of the Community Development Authority of the City
or Franklin this
day of
_,2026.

23l

[aly

Passed and adopted at a regular meeting of the Community Development Authority of
he ciy of Franklin this 23/day of
,2026.

July

APPROVED:

Jes

-~- NOES

O

ABSENT

Z

City of Franklin
Community Development Authority
Meeting Minutes
July 23, 2026
I.

Unapproved

Call to Order and Roll Call

The Thursday, July 23, 2026, Community Development Authority meeting was called to
order at 5:00 PM by Chairperson John R. Nelson in the Common Council Chambers at
Franklin City Hall. Present were Members Mayor Nelson, Alderman Salous, Cool,
Steinbach and Paradinovich. Member Schmidt was excused. Also present was Executive
Director Wesolowski.
II.

Citizen Comment Period

Mayor Nelson opened the Citizen Comment period at 5:02 PM. No citizens came forward.
Mayor Nelson closed the Citizen Comment period at 5:02 PM.
Ill.

Approval ofMeeting Minutes
Meeting Minutes from November 20, 2025

Member Alderman Salous moved and Member Paradinovich seconded a motion to
approve the November 20, 2025 Community Development Authority meeting minutes.
Upon voice vote, all voted "aye". Motion carried: 4-0-2 (1 excused) (1 vacant).
IV.

Business
A.

Yaskawa America Inc., Land Combination Application. Request to merge two vacant lots in
the Franklin Business Park: 4801 W. Ashland Way (TKN 900 0009 021) and 4701 W.
Basswood Drive (TKN 900 0009 007).

Executive Director Wesolowski and Planning Manager Regulo Martinez-Montilva
presented the item to the Authority. Member Alderman Salons moved and Member
Paradinovich seconded a motion to recommend to the Common Council approval of the
Yaskawa America Inc., Land Combination application to merge two vacant lots in the
Franklin Business Park: 4801 W. Ashland Way (TKN 900 0009 021) and 4701 W.
Basswood Drive (TKN 900 0009 007). Upon voice vote, all voted "aye". Motion carried: 40-2 (1 excused) (1 vacant).
B.

Yaskawa America Inc., Site Plan Application. Request to allow for the development of a
I 00,000 SF single story, 45' tall precast manufacturing facility which will include 25,000 SF
of mezzanine space. Yaskawa intends to assemble, finish and test their robots and robot
controllers at this facility, upon property located at 4800 W. Ashland Way (TKN 900 0009
018). A Resolution Approving a Site Plan for the Development of a Manufacturing Facility
Located at 4800 West Ashland Way (Tax Key No. 900 0009 018) (Yaskawa America Inc.,
Applicant and Property Owner).

Executive Director Wesolowski and Planning Manager Regulo Martinez-Montilva
presented the item to the Authority. Member Steinbach moved and Member Alderman
Salous seconded a motion to adopt A Resolution Approving a Site Plan for the
Development of a Manufacturing Facility Located at 4800 West Ashland Way (Tax Key
Page 1 of 2

City of Franklin
Community Development Authority
Meeting Minutes
July 23, 2026
No. 900 0009 018) (Yaskawa America Inc., Applicant and Property Owner). Upon voice
vote, all voted "aye". Motion carried: 4-0-2 (1 excused) (1 vacant).
V.

Next meeting date (August 20, 2026 or at the call ofthe Chairperson)

No action needed; none taken.
VIL

Adjournment

Member Alderman Salous moved and Member Paradinovich seconded a motion to
adjourn the Thursday, July 23, 2026 meeting of the Community Development Authority at
5:09 PM. Upon voice vote, all voted "aye". Motion carried: 4-0-2 (1 excused) (1 vacant).

Page 2 of 2

BLANK PAGE

APPROVAL

REQUEST FOR

MEETING
DATE

COUNCIL ACTION
08/04/26
REPORTS &
RECOMMENDATIONS

Resolution to extend for additional two (2)
years Resolution no. 2024-8153, a resolution
imposing conditions and restrictions for the
approval of a special use for Lake Grove Place,
a multi-family development with 38 dwelling
units upon property located at approximately
3709 W College Avenue
(Safari Homes Franklin LLC)

ITEM NUMBER

Aid. Dist. #3

At its July 23, 2026, regular meeting, the Plan Commission held a public hearing and
recommended approval of this resolution. The vote was 5-0-1: five 'ayes', no 'noes'
and one absent.
The Clerk's Office received a protest petition on July 22 (attached). Note that per
Wisconsin Statutes §62.23(7)(de)2.a:
I an applicant for a conditional use permit meets or agrees to meet all of the
requirements and conditions specified in the city ordinance or those imposed
by the city zoning board, the city shall grant the conditional use permit. Any
condition imposed must be related to the purpose of the ordinance and be
based on substantial evidence."
Under the current Unified Development Ordinance, a super majority vote is not
required to approve a conditional use permit even if a protest petition is filed,
therefore, a simple majority vote is sufficient.
Fiscal impact: no expenditures of city's funds is anticipated to adopt this resolution.

COUNCIL ACTION REQUESTED
A motion to adopt Resolution No. 2026-to extend for additional two (2) years
Resolution no. 2024-8153, a resolution imposing conditions and restrictions for the
approval of a special use for Lake Grove Place, a multi-family development with 38
dwelling units upon property located at approximately 3709 W College Avenue
(Safari Homes Franklin LLC)
Department of City Development: RM

STATE OF WISCONSIN

CITY OF FRANKLIN

MILWAUKEE COUNTY
[Draft 06/23/26]

RESOLUTION NO. 2026A RESOLUTION TO EXTEND FOR ADDITIONAL TWO (2) YEARS RESOLUTION
NO. 2024-8153, A RESOLUTION IMPOSING CONDITIONS AND RESTRICTIONS FOR
THE APPROVAL OF A SPECIAL USE FOR LAKE GROVE PLACE, A MULTI­
FAMILY DEVELOPMENT WITH 38 DWELLING UNITS UPON PROPERTY
LOCATED AT APPROXIMATELY 3709 W COLLEGE AVENUE
(SAFARI HOMES FRANKLIN LLC)

WHEREAS, Resolution No. 2024-8153, a resolution imposing conditions and
restrictions for the approval of a special use for Lake Grove Place, a multi-family
development with 38 dwelling units upon property located at approximately 3709 W College
Avenue (Safari Homes Franklin LLC), was adopted by the Common Council on May 21,
2024; and extended for one year by Resolution 2025-8335; and
WHEREAS, Resolution No. 2024-8153 provides in part that "the Special Use
permission granted under this Resolution shall be null and void upon the expiration of one
year from the date of adoption of this Resolution, unless the Special Use has been established
by way of the issuance of building permits"; and
WHEREAS, the Plan Commission having considered such time extension request and
having determined that it will promote the health, safety and welfare of the Community.
WHEREAS, by the Plan Comm ission of the City of Franklin, Wisconsin, having
recommended a two-year extension to provide that the Lake Grove Place Special Use shall
be established by way of the issuance of buildings permits within two (2) years from the date
of adoption of this Resolution; and
NOW, THEREFORE, BE IT RESOLVED, the Common Council having considered
the application and having concurred with the recommendation of the Plan Commission and
having determined that the proposed time extension to Resolution No. 2024-8153 will
promote the health, safety and welfare of the Community; and
BE IT FINALLY RESOLVED, by the Common Council of the City of Franklin,
Wisconsin, that all other terms and provisions of Resolution No. 2024-8153, not inconsistent
with the terms and provisions of this Resolution, shall remain in full force and effect.
Introduced at a regular meeting of the Common Council of the City of Franklin this
day 0f ° 2026.

SAFARI HOMES FRANKLIN LLC - CONDITIONAL USE TIME EXTENSION
RESOLUTION NO. 2026Page 2
Passed and adopted at a regular meeting of the Common Council of the City of
Franklin this
day of,2026.
APPROVED:

John R. Nelson, Mayor
ATTEST:

Shirley J. Roberts, City Clerk
AYES N OES

ABSENT

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Franklin
WIS

CO NS

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CITY OF FRANKLIN

Item C.1.

REPORT TO THE PLAN COMMISSION
Meeting of July 23, 2026
CONDITIONAL USE TIME EXTENSION

RECOMMENDATION: Department of City Development staff recommends approval of this
Conditional Use Time Extension subject to the conditions set forth in the attached resolution.
Project name:

Lake Grove Place, a multifamily development

Property Owner:

M. Manzur Hassan Khan, Ali Siddiqui, Et Al

Applicant:

Safari Homes Franklin, LLC

Property Address/TKN:

3709 W. College Avenue I 713 9996 003

Aldermanic District:

District 3

Zoning District:

R-MF Multiple-Family Residence District

Staff Planner:

Regulo Martinez-Montilva, AICP, CNUa, Planning Manager

Submittal date:

06-02-2026

Application number:

PPZ26-0064

Action requested:

Approval of two-year extension

The applicant is requesting a second time extension of Conditional Use permit for the Lake Grove Place
multifamily development granted in 2024. The applicant states that "this additional time will allow us to
finalize construction agreements, secure necessary financing, and proceed with the project in alignment
with the City of Franklin's guidelines and expectations".
The subject Conditional Use permit was granted on May 21, 2024, by Resolution 2024-8153, and
extended for one year by Resolution 2025-8335. With the 2025 Unified Development Ordinance, a
Conditional Use permit approval can be valid for two years, therefore, the applicant is requesting a two­
year extension. The applicant submitted this request on June 2, 2026, before the expiration of the
Conditional Use permit on June 3.
The applicant is not proposing any changes to the Conditional Use permit at this time.
STAFF RECOMMENDATION
Department of City Development staff recommends approval of this Conditional Use Time Extension
subject to the conditions set forth in the attached resolution.

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Date: June 2, 2026

City of Franklin
Department of Planning & Zoning
9229 W. Loomis Road
Franklin, WI 53132
RE: Request for Special Use Permit Renewal and Extension

To Whom It May Concern,
I am writing to formally request the renewal and extension of the Special Use Permit currently
associated with Lake Grove Place at 3709 W College Ave. As you are aware of the volatility in
the construction industry due to tariff and other financing challenges, we are still committed to
our project. We have diligently worked with multiple builders and finally were able to bring the
cost down where the project would be still feasible.
Additionally, we are planning to bring down the phases from three which were supposed to take
36 months to finish, to two phases which we plan to finish in 18 months. In light of these
changes, we respectfully request an extension to the current permit. This additional time will
allow us to finalize construction agreements, secure necessary financing, and proceed with the
project in alignment with the City of Franklin's guidelines and expectations.
We remain committed to complying with all applicable regulations and ensuring that our project
contributes positively to the community. We appreciate your understanding and consideration
of this request, and we are happy to provide any additional documentation or information as
needed.
Thank you for your time and attention. We look forward to your continued support.
Sincerely,

M Manzur Hassan Khan
Managing Partner,
Safari Homes Franklin LLC

NOTICE OF PUBLIC HEARING
THE PLAN COMMISSION OF THE CITY OF FRANKLIN will hold a public
hearing on Thursday, July 23, 2026 at 6:00 p.m. at Franklin City Hall (9229 W. Loomis
Road) in the Common Council Chambers:
Safari Homes Franklin LLC - Resolution to extend Resolution No. 2024-8153 for
two (2) years, a resolution imposing conditions and restrictions for the approval of a
special use for Lake Grove Place, a multi-family development with 38 dwelling units.
Subject property: 3709 W College Avenue.
This public hearing is being held pursuant to the requirements of $15-9-06 Conditional
Uses, of the Unified Development Ordinance. All supporting materials are available
for review and may be obtained from the City Council.
For more information, call the Dept. of City Development (414-425-4024) or visit
https://www.franklinwi.gov/Calendar.htm

PROTEST PETITION - INFOR.L\iIATION
UBJECTTl\iG 1 (1 THE SPECIAL USE APPRO \I, FOR 3709 K ' OLLEGE I \'ENL'E IN THE TTY OE
FR.--\NKLIN _\:\.D THE Pl RPOSt. BEI:-S:G THAT.\. SPECL-\L l."S}. SfL\LL !\JOT BE GR A ILD EXCI PT BS
i•.-\.\'OR..\.BLE \'OTE OF 3_, OF ALLJ\IEilBERS OF TI-IE CO'.\.!:\lON COl:NCIL.
Applicant IF11IJ t au/ Nuroe[sj)

t--jANZ_._,;::!.
Company;
s F@1
Malung Address:
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Name:

Ciy /State:

Appl/cont is Represented by (contact oerson//FullLe1111I Namefs}l
Name: MA).)LJ.:..l"a l'A R';.,.1

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Company:

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Mallmng Address;

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Email Address:

City/State I,1 2 ,v 1
Phone:
Cmail Address.

Proj,ict Property Information:
Propert y Address: 3709 W College five

Tax i(ey Nos

Pho ne :

Propert y Ownerjs) <;,A i;o.i2.\ !ACM$
i-Ai,!.l:: {iilc11"? 1't.,.4.Q=.

$311 i

City/sate. "
Erna)l Address:

Mwde-wt

Zp: _5322)

713-9996-003

fxistlng Zoning: R-811,lu!Uplo-Family Resldonce District

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Mating Address.

Existing use

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Sinn.a Fwndy ResidenUur

Proposed Use: Mulll-F~m...:11.,_
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Future Land Use !dentlficntlon. Reslrlont!HI • Mu1tl-Fmm1y

LEGAL DESCRIPTIO:\.
Parcel l of Certtfied Survey Map No. 6537 being part of the Northeast Quarter 'NVE "o, of the N"orthwest Quarter ,W
Y.:J.) of Section 1, Town 5 North, Range 21 East, City of Franklm, Milwaukee County, \'v'isconsin excepting therefrom the
followmg: Begmnmg at the southeast corner of Parcel 2 a~ recorded 1n said CertJ.fied Survey 2v1ap :No. 6537; thence South
88°32'26" West along the southerly hne of ,;a.id Parcel 2, 132.00 feet to the southwest corner of said Parcel 2; thence South
0
0[) 35'36" \1/est along the westerly hne of said Parcel l, 136.iJ0 feet; thence North 88°32'28" East 132.00 feet; thence North
00° 35'36" East 136.00 feet to the place of begmrung. Contam111g a net area of 4.1204 acres or 179,.J.87 square feet of land.
* Site layout attached.

PROJECT DESCRIPTIQ:,-.,;-

Mun- AM.y EEL:P ENT

38 vwEui4,

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.\.DDITIONAL PERTAINING PROVISIONS AND REASONS FOR OBJECTIO;:--;
The requested Special l'se applicattun shall not be granted unless 1t establishes the requll"ed prov1s1ons under
General :Standards for Special ['ses, and other associated ordinance requirements.

•

Time restrictions apply to the previous apphcat1on, which had less surface rat:10 i1I1pacts. The project has goae 1
reverse 1n quahty and open space No steps have been taken to munimrze building design, site design, landscaping,
and ,creeiung, especially 111 companson to the !:\To prenonslr ,1pproveJ. plans

•

Creates Undue Adverse Impact by affect1ng neighborhood fire and pohce prntecuon call volume. It will mcrease
and delay safety service runs 1n an already overburdened area of the city. If built as ts, the proiect will endanger
adJacent owners safety and dorrunate the areas buildmg density

•

There is no Public Benefit from further densrty saturation. I he hgh water table leads to drnmage concerns.

•

Traffic congestion and limited green space is a probiern tf3Eun1ts ts allowed on only 4.1 acres. It will cause
traffic congestton at the egress and ingress points by 1ts promutyy to the alreadv burdened aiea. The land to surface
rat:10 1:l especially dense with the recent

1-stmy urut request. It lB not m harmony wtth the surrounding area and ts

above density of the general standards set in the d1str1ct zorung.

2

PROTEST PETITION, Pertaining Ordinance -

15-9.3 Applications for Special Use Permit.

A. General. It 1s recognized that there are uses which., because of their unique characteristics, cannot be properly classified
in any particular zomg district or districts without consideraton, in each case, ofthe impact of those uses upon
neighboring land and of the public need for the particular use at the partucular location. Such special uses full into two
categories: 1. Uses publicly operated or traditionally affected with a public interest. 2. Uses entu:ely private in character but
of such an unusual nature that their operatonmay give rise to unique problems with respect to their impact upon
neighboring property or public facilities.
D. Hearing on Special Use Application. Upon receipt in proper form ofthe application and statement referred to
above, the Plan Commission shall hold at least one public hearing. At least 10 days in advance of such hearing, but not
more than 30 days, notice of the time and place of such hearing shall be published in a newspaper of general circulation in
the City of Franklin. Written notuce of the public hearing shall also be delivered by regular mail to all owners ofproperties
or portions of properties within 500 feet of the lands described in the application, mailed not less than 10 days prior to the
hearing, with the ownership to be determined by the records on file i the Office of the City Assessor: nonce to one of
Joint or in-common owners being notice ofall.
E. Authorization of Special Uses. For each applicaton for a special use, the Plan Commission shall report to the
Common Councilits findings and recommendat1ons, includlpg the stipulations of additional conditions and guarantees that
such conditions will be complied with when the are deemed necessary for the protecuon of the public iaterest. The
Common Council may grant or deny any application for a special use; pro vided, however, that in the event of written
protest against anv proposed special use, duly signed and acknowledged hv the owners of 20% or more either of the areas
of the land included in such proposed amendment, or by the owners of 20% ofmore of the area of the land immediately
adjacent extending 100 feet therefrom or bv the owners of .20% or more ofthe land dtrectlv opposite thereto extending
100 feet from the street frontage of such opposite lad, such special use shall not be granted except by the favorable vote
of 3/4 of all the members of the Common Council.
F. Effect of Denial of a Special Use. No apphcation for a special use which has been derued wholly or in part by the
Common Council shall be resubmitted for a period of 180 days from the da.te of said order of den1al
G. Revocation. Ia my case where a special use has oat been established within one year after the date of granting thereof,

.

then without further action bv the Plan Comm1sston or the Common Council, the st>eoal use authorization shall be null
and void. The criteria for determinrg establishment ofa special use may be set forth by the Common Council in the
approvmg Special Use Resolution.
§ 15-9.0209 Protest. In the event of a protest against such district change or amendment to the regulations of thi s
Ordinance, dulv signed and acknowledged by the owners of20% or more either of the areas of the land included in. such
proposed amendment, or by the owners of 20% or more of the area of the land 1immediately adjacent extending 100 feet
therefrom, or by the owners of 20% ofmore of the land directly opposite thereto extending 100 feet from the street
frontage of such opposite land. such change or amendment shall nor become effectuve except by the favorable vote of 3/4
of the full Common Council membership. No application for a zoning amendment pertaining to spec1fic lands which
describes the property to be subject to such proposed zoning amendment so as to create a "buffer zone", which buffer
zone is found by the Common Council to have been created to avoid the effect of a protest petition and which buffer zone
proposal is not supported by a substantial land use reason or a reasonable zoning practice purpose, shall be approved. The
burden ofproof with regard to the findings to be made by the Common Council hereunder shall be upon the applicant.

PROTEST PETITION -ACKNOWLEGEMENT /AFFIDAVIT
PROTEST UNDER S 159.-ca OBJECTING TO THE SPECIAL USE APPLICATION FOR 3709 w
COLLEGE.-\YE.."'l"l'E IN THE CIIT OF FRANKLIN AND THE Pl'RP0SE BEING TH.:\T :\ SPECL\L
SE SHALL NOT BE GRANTED EXCEPT BY F..-\YOR.:\BLE VOTE OF 'OF ALL MEMBERS OF
THE COMMON COUNCIL
\VIS STATS. 706.07 Uniform law on notarial acts. (1) (a) "'Acknowledgment" means a declaration by a person
that the person has executed an instrument for the purposes stated therein and, if the instrument is executed in a
representative capacity, that the person signed the instrument with proper authority and executed it as the act of
the person or entity represented and identified therein.

AFFIDAVIT
STATE OF WISCONSIN}

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CITY OF FRA..,."4
'KLDJ, ~HLW~-\UKEE County}

Tb.is language satisfies the municipal code and the Statutory "Acknowledgment" components that the protesters
have duly signed and acknowledged this Protest Petition. This page shall serve as the circulator's notarized
affidavit verifying, I am one of the signatures and owners adjacent the land for Special l'se applica.tioo. and that
each person is an adjacent property owner over the age of 21, and tha:
ersonall cos =a and witnessed the
foregoing Special Use Ptotest Petition signarures. I also certify that ch P itioner was pr
copy of the
Protest Petition Information and understands the reason for this petitiorn
AME PRIT & SIGN:_-A""E
ERFct
ADDRESS: 3625

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(Signature and address of circulating petitioner)

Subscribed and sworn to before me
this 2%dv of_ 1{ ,20 '¢

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Notarv Public-State of Wisconsin

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My Commission expires 1. 1.1B Notary Seal Must Be Affixed.

ANNIE CHAN
Notary Public
State of Wisconsin

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BLANK PAGE

APPROVAL

REQUEST FOR COUNCIL ACTION

MEETING DATE

REPORTS

APPROVAL OF PROFESSIONAL SERVICES
RENEWAL AGREEMENT WITH FORWARD
APPRAISAL, LLC FOR ASSESSMENT SERVICES
(2027--2029 ASSESSMENT YEARS)

ITEM NUMBER

&
RECOMMENDATIONS

8/4/2026

H.I2.
District: Citywide

PURPOSE
To authorize the Mayor and City Clerk to execute the Professional Services Agreement between the
City of Franklin and Forward Appraisal, LLC for municipal assessment services for the 2027, 2028,
and 2029 assessment years.
BACKGROUND
The City contracts with a professional assessment firm to perform statutory assessment functions
required under Wisconsin law, including annual maintenance of the assessment roll and periodic
market updates necessary to maintain equitable and uniform property assessments.
Forward Appraisal, LLC has submitted a three-year proposal to continue providing these services for
the 2027 through 2029 assessment years. Under the proposed agreement, Forward Appraisal will
perform annual maintenance services for all taxable real property together with one Interim Market
Update during the contract term, consistent with Wisconsin assessment requirements. The
agreement incorporates a detailed Scope of Work outlining responsibilities including property
inspections, permit and sales reviews, assessment roll maintenance, Open Book, Board of Review,
Department of Revenue reporting, and market analysis.
The proposed agreement provides a fixed annual fee of $225,000 for each assessment year, for a
total contract value of $675,000, with additional time-and-material charges applicable only for specific
prior-data corrections as authorized by the City. Fixed payments will be made monthly over each
assessment cycle.
The agreement also includes standard provisions addressing insurance, indemnification, records
ownership, termination, dispute resolution, and compliance with applicable federal, state, and local
laws.
FINANCIAL IMPACT
Annual assessment services are budgeted within the Assessor/Assessment Services operating
budget.

$225,000
$225,000
$225,000
$675,000
Any authorized time-and-material services beyond the annual fixed fee would be billed separately in
accordance with the contract and remain subject to the contract's overall not-to-exceed amount.
RECOMMENDATION
Staff recommends approval of the Professional Services Agreement with Forward Appraisal, LLC for
assessment services covering the 2027 through 2029 assessment years and recommends
authorizin the Ma or and Cit Clerk to execute the a reement.

COUNCIL ACTION REQUESTED
Motion to approve the Professional Services Renewal Agreement between the City of Franklin and
Forward Appraisal, LLC for assessment services for the 2027--2029 assessment years and
authorize the Mayor and City Clerk to execute the agreement in substantially the form presented.
DOA - KH

PO Box 13434
Green Bay, WI 54307

920-288-2225
[email protected]

7/17/2026
To: Kelly Hersh, Director of Administration, City of Franklin
CC: Members of City of Franklin City Council
In re: City of Franklin 2024-2026 contract for Assessment Services with Forward Appraisal, LLC

Kelly et al,

While our initial contract with the City of Franklin has ended, we look forward to a continued
partnership with the City going forward, in the form of a second contract and uninterrupted work
process. In the spirit of partnership and full transparency, we'd like to provide a recap of our initial
contract's terms and the status of each.

If you have any questions or concerns related to any of the following points, please don't hesitate
to reach out for a follow-up conversation.

Thank you,

Nichole Tesch and Scott Alvey
Assessors
City of Franklin & Forward Appraisal, LLC

2024-2026 Assessment Contract Terms and Deliverables
Contract Items
1. Convert existing electronic assessment records into Market Drive CAMA software
100% complete. The programming was completed by Catalis, with initial
mapping, continued support, and ongoing cleanup from Forward Appraisal.
2. Ensure buildings have vectorized sketches using Apex Sketch sketching software
As of June 30, 2026, 6,930 properties have vectorized sketches. Compared
against 12,531 properties with buildings, roughly 55% of properties now have
vectorized sketches. Sketching remains an ongoing process.
Note that about 25% of properties are condos, which in all cases had no
digital sketch at all; these properties require a deep-dive into condo plats
and declarations to find building plans from which to sketch.
3. Full inspection of at least 10% of parcels in the City, including sale and permit
reviews typical of maintenance years. (Implementation note: This will include
properties with building permits and properties that sold but will also include
properties most likely to need reinspection.)
As of June 30, 2026, we have completed 850 full inspections. Compared
against 12,531 properties with buildings, roughly 7% of properties have been
fully inspected.
A full inspection is physically getting inside a property to ensure that every
aspect of a Property Record Card (PRC) is accurate. While we offer full
walkthrough inspections to everyone who questions their value, not all
property owners are comfortable with the idea of opening their home to us. It
is their right explicitly by state statute not to allow us access to their property
for any reason, or no reason at all.
We recognize that and we try to offer many alternatives to walkthroughs for
those who aren't comfortable with a walkthrough. We direct property owners
to view their PRC online and compare against their property's actual
characteristics. Properties listed for sale on MLS often have a plethora of
photos of each room and exterior; we consider those reviews tantamount to
a physical walkthrough. We also allow property owners to provide photos or
video walkthroughs to verify characteristics (such as status of a remodel).
As the contract notes, our full inspections efforts target properties most
likely to need reinspection. For an illustration of this, we sent letters to all 155
condo owners in the Tuckaway Shores condo association in 2025 in advance

A Forward approach for Wisconsin Municipalities

2024-2026 Assessment Contract Terms and Deliverables
of a condo-wide canvas and then knocked door-to-door to attempt a full
inspection at each unit. We have full inspections on 70 of these condo units,
"only" about 45% participation.
That is a very high rate of response. For comparison, we send out sale
surveys to every potentially valid sale requesting details of the sale and
confirmation of property records. We have 1047 properties with sale letter
notes, so we've sent about 2094 letters (buyers and sellers). We have 409
total returned surveys, or about 20% of survey participation. Even that is still
better than the 10-15% average rate of response we see in other
municipalities.
For these reasons and more, we don't just rely on full inspections to maintain
property records. We have also completed 941 drive-by inspections, 100
exterior inspections, 15 other on-site inspections, and 566 initial commercial
inspections. (We do not include sale surveys as "inspections", even as they
provide insight into a property.)
With the 850 full inspections, this totals 2,472 properties with inspections
which confirm at least a portion/majority of assessment data, or roughly 20%
of properties. Our contract began in March 2024 and ended in June 2026;
while it was for three assessment years, the work was condensed into a little
over two calendar years. Including all inspections, we ended up just shy of
inspecting 10% of properties per year.
4. Review and confirm all neighborhood delineations, making modifications if
necessary. All modifications will be supported and followed up with a new boundary
map, which will be given to GIS maintenance staff to create a new neighborhood
map.
1 00% complete.
5. Research and review all land sales for the purpose of establishing land values
100% complete.

A Forward approach for Wisconsin Municipalities

2024-2026 Assessment Contract Terms and Deliverables
6. Establish new models in Market Drive software for valuing all land in the City. This
will include commercial, residential, and other land not subject to use-value rates.
a. Land models will use common units of measure (square foot, acre, front foot,
etc.); no land will be "site valued" or "gross valued"
b. Land models will be set up for each neighborhood

c. Unique land circumstances will be identified by GIS review and proper
adjustments made for items such as size, shape, location, contamination etc.
d. Al exempt properties will be assigned to an appropriate neighborhood so a
market value for land can be estimated
100% complete.
7. Test land models for accuracy
100% complete.
8. Research and review all improved sales for the purpose of establishing
improvement values
100% complete.
9. Establish new models in Market Drive software for valuing all improvements. This
will include commercial, residential, agricultural, and any other non-manufacturing
taxable improvements.
a. Commercial Income and Expense surveys should be distributed, collected, and
analyzed to build a thoroughly supported Income Valuation Model. oStar data
will be available for use should the surveys be incomplete.
b. Commercial cost model will be based on Marshall & Swift, with proper and
supported adjustments tailored to the local market
100% complete. We sent out 416 income survey letters; 28 survey letters
were returned, or about 7% participation.
1 o. Test improvement models for accuracy
100% complete.
11.Adjust models based upon observations in the field and any new verifiable sales
100% complete.
12. Review final new values and amounts of change, paying special attention to atypical
or very large percentage changes
100% complete.

A Forward approach for Wisconsin Municipalities

2024-2026 Assessment Contract Terms and Deliverables
13. Assist with the generation and mailing of notices
100% complete.
14. Attend Open Book, answer property owner questions, and provide any property
owner follow-up
100% complete.
In the 2024 revaluation, we sent 13,356 Notices of Changed Assessment;
1,544 parcels had Open Book contacts, a rate of about 12%.
For the 2025 maintenance year, we sent out 542 Notices of Changed
Assessment; 140 parcels had Open Book contacts, a rate of about 26%.
These 140 parcels included many contacts by property owners who didn't
necessarily receive a 2025 Notice of Change Assessment, but who wanted to
discuss their value but forgot to reach out in 2024.
For the 2026 maintenance year, we sent out 639 Notices of Changed
Assessment; 49 parcels had Open Book contacts, a rate of about 8%.
15. Attend Board of Review and assist in the defense of new property values
100% complete.
At the 2024 Board of Review, we had 19 cases plus Waste Management­
which was waived directly to Circuit Court and not heard by the Board.
At the 2025 Board of Review, we had four cases.
At the 2026 Board of Review, we had one case.
16. Complete Municipal Assessment Report and submit to Department of Revenue
100% complete.

Obligations
1. The Municipality will be responsible for the licensing and cost of CAMA software
Market Drive. The Assessor will be responsible for the licensing and cost of Apex
Sketch software.
100% complete.
2. The City will keep active an on line records portal (available via Market Drive at
assessordata.org) for property information available to the public
100% complete.

A Forward approach for Wisconsin Municipalities

2024-2026 Assessment Contract Terms and Deliverables
3. Forward Appraisal will house all electronic assessment records on a secure private
server dedicated to assessment work. (The City will own all data; Forward Appraisal
will be the custodian of all data.)
100% complete. We maintain a copy of our software's Data Warehouse on
City of Franklin servers and an exported spreadsheet of all current property
ownership, updated about monthly, for other departments to use as needed.
4. The Assessor will be responsible for all necessary printing and mailing costs
100% complete.
5. The City will furnish adequate office space for Forward Appraisal to conduct
business. This should include at least one office with a computer or computer
peripherals, a phone, and access to all paper and electronic records.
50% complete. The City has provided access to a storeroom which holds all
physical records-except half of the commercial cards, which have been
missing from the onset of our contract. We do not have a designated office
space in City Hall; instead, we generally conduct business in the Lobby
conference room as needed.
6. The City will provide Forward Appraisal appraisers city email addresses for
seamless community integration. Forward Appraisal will have access to City's
softphone system (if available) for remote calling.
100% complete.
7. The City will supply Forward Appraisal any letterhead, watermark, or other official
document template for seamless community integration
100% complete.
8. All work progress would be monitored and overseen by the Director of
Administration
100% complete.

Time and Materials
1. Conversion - Programmer time to convert the data
30 hours of programmer conversion
2. Conversion -Appraiser time to review/cleanup
160 hours of conversion cleanup

A Forward approach for Wisconsin Municipalities

2024-2026 Assessment Contract Terms and Deliverables
3. Sketching- Technician time to sketch buildings
280 hours for commercial initial data entry+ 1,660 hours for residential
sketching (ongoing, noted above)= 1,940 hours of time to sketch buildings
4. Sketching -Appraiser time to re-measure buildings
64 hours for initial commercial data gathering due to lack of commercial data
in the records.
Nearly every full inspection includes a re-measurement of a building, but we
consider that to be part of the maintenance work process rather than data
conversion. Whether we have been assessing a municipality for two years or
20 years, any time we're at a property we try to review the sketch against
house measurements to confirm data accuracy.

Rate/Hr

Time and Materials Costs

Amount

$150

Conversion - Programmer time to convert the data

$4,500

not billed

$50

Conversion - Appraiser time to review/cleanup

$8,000

not billed

$40

Sketching- Technician time to sketch buildings

$77,600

not billed

$65

Sketching - Appraiser time to re-measure buildings

$4,160

not billed

Total amount

$94,260

not billed

A Forward approach for Wisconsin Municipalities

AGREEMENT
This AGREEMENT is made and entered into this 4th day of August 2026, between the City
of Franklin, 9229 West Loomis Road, Franklin, Wisconsin 53132 (hereinafter "CLIENT") and
Forward Appraisal (hereinafter "CONTRACTOR?), whose principal place of business is PO Box
13434, Green Bay, WI 54307.
WITNESSETH
WHEREAS, the CONTRACTOR is duly qualified and experienced as a municipal services
contractor and has offered services for the purposes specified in this AGREEMENT; and
WHEREAS, in the judgment of CLIENT, it is necessary and advisable to obtain the services
of the CONTRACTOR to provide Property Assessment services;
NOW, THEREFORE, in consideration of these premises and the following mutual
covenants, terms, and conditions, CLIENT and CONTRACTOR agree as follows:
I.

BASIC SERVICES AND AGREEMENT ADMINISTRATION
A.

CONTRACTOR shall provide services to CLIENT for Assessment Services, as
described in CONTRACTOR's proposal to CLIENT dated March 27, 2026,
annexed hereto, and incorporated herein as Attachment A.

B.

CONTRACTOR shall serve as CLIENT's professional representative in matters
to which this AGREEMENT applies. CONTRACTOR may employ the services
of outside consultants and subcontractors when deemed necessary by
CONTRACTOR to complete work under this AGREEMENT following approval
by CLIENT.

C.

CONTRACTOR is an independent contractor, and all people furnishing services
hereunder are employees of, or independent subcontractors to, CONTRACTOR
and not of CLIENT. All obligations under the Federal Insurance Contribution Act
(FICA), the Federal Unemployment Tax Act (FUTA), and income tax
withholding are the responsibility of CONTRACTOR as employer. CLIENT
understands that express AGREEMENTS may exist between CONTRACTOR
and its employees regarding extra work, competition, and nondisclosure.

D.

During the term of this AGREEMENT and throughout the period of performance
of any resultant AGREEMENT, including extensions, modifications, or additions
thereto, and for a period of one (1) year from the conclusion of such activity, the
parties hereto agree that neither shall solicit for employment any technical or
professional employees of the other without the prior written approval of the
other party.

Page-1

II.

FEES AND PAYMENTS

CLIENT agrees to pay CONTRACTOR, for and in consideration of the performance of Basic
Services further described in Attachment A, at our standard billing rates, subject to the terms detailed
below:

III.

A.

CONTRACTOR may bill CLIENT and be paid for all work satisfactorily
completed hereunder monthly. CLIENT agrees to pay CONTRACTOR's invoice
within 30 days of the invoice date for all approved work.

B.

Total compensation under this Agreement shall not exceed $775,000 without
prior written authorization of the Common Council. For services rendered,
monthly invoices will include a report that clearly states the hours and type of
work completed and the fee earned during the month being invoiced.

C.

In consideration of the faithful perfonnance of this AGREEMENT, the
CONTRACTOR will not exceed the fee for Basic Services and expenses without
written authorization from CLIENT to perform work over and above that
described in the original AGREEMENT.

D.

Should CLIENT find deficiencies in work performed or reported, it will notify
CONTRACTOR in writing within thirty (30) days of receipt of invoice and
related report, and the CONTRACTOR will remedy the deficiencies within thirty
(30) days of receiving CLIENT's review. This subsection shall not be construed
to be a limitation of any rights or remedies otherwise available to CLIENT.

MODIFICATION AND ADDITIONAL SERVICES

A.

IV.

CLIENT may, in writing, request changes in the Basic Services required to be
performed by CONTRACTOR and require a specification of incremental or
decremental costs prior to a change order agreement under this AGREEMENT.
Upon acceptance of the request for such changes, CONTRACTOR shall submit a
"Change Order Request Form" to CLIENT for authorization and notice-to­
proceed signature and return to CONTRACTOR. Should any such actual changes
be made, an equitable adjustment will be made to compensate CONTRACTOR
or reduce the fixed price, for any incremental or decremental labor or direct costs,
respectively. Any claim by CONTRACTOR for adjustments hereunder must be
made to CLIENT in writing no later than forty-five (45) days after receipt by
CONTRACTOR of notice of such changes from CLIENT.

ASSISTANCE AND CONTROL

A.

The City Administrator will coordinate the work of the CONTRACTOR and be
solely responsible for communication within the CLIENT's organization as
related to all issues originating under this AGREEMENT.

B.

CLIENT will timely provide CONTRACTOR with all available infonnation
concerning PROJECT as deemed necessary by CONTRACTOR.

Page-2

C.

V.

VI.

CONTRACTOR will appoint, subject to the approval of CLIENT, Nichole Tesch,
Scott Alvey, and Steve Shepro, to be CONTRACTOR's Project Managers and
other key providers of Basic Services. Substitution of other staff may occur only
with the consent of CLIENT.

TERMINATION
A.

This AGREEMENT may be terminated by CLIENT, for its convenience, for
any or no reason, upon written notice to CONTRACTOR. This
AGREEMENT may be terminated by CONTRACTOR upon thirty (30) days'
written notice. Upon such termination by CLIENT, CONTRACTOR shall be
entitled to payment of such amount as shall fairly compensate
CONTRACTOR for all work approved up to the date of termination, except
that no amount shall be payable for any losses of revenue or profit from any
source outside the scope of this AGREEMENT, including but not limited to,
other actual or potential agreements for services with other parties. If a
revaluation has been completed prior to the date of termination by CLIENT,
CLIENT shall pay CONTRACTOR a lump sum of $225,000 multiplied by
the proportion of months remaining on the contract to account for the cost of
the completed revaluation work.

B.

In the event that this AGREEMENT is terminated for any reason,
CONTRACTOR shall deliver to CLIENT all data, reports, summaries,
correspondence, and other written, printed, or tabulated material pertaining in
any way to Basic Services that CONTRACTOR may have accumulated. Such
material is to be delivered to CLIENT whether in completed form or in
process. CLIENT shall hold CONTRACTOR harmless for any work that is
incomplete due to early termination.

C.

The rights and remedies of CLIENT and CONTRACTOR under this section
are not exclusive and are in addition to any other rights and remedies
provided by law or appearing in any other article of this AGREEMENT.

INSURANCE

The CONTRACTOR shall, during the life of the AGREEMENT, maintain insurance coverage with
an authorized insurance carrier at least equal to the minimum limits set forth below:
A.
B.
C.
D.

Limit of General/Commercial Liability
Automobile Liability: Bodily Injury/Property Damage
Excess Liability for General Commercial or Automobile Liability
Workers' Compensation and Employers' Liability

$2,000,000
$1,000,000
$5,000,000
$500,000

Page-3

Professional Liability (Errors and Omissions)
The CONTRACTOR does not carry Errors and Omissions. Errors and omissions are corrected
or remedied through State-prescribed procedures such as Correction of Errors (70.43) or
Omitted Property (70.44).
We request that the CLIENT accept the exclusion ofErrors and Omissions.
Approval of exclusion of Errors and Omissions:

lg tears

Signat

e

7.31.2026

on behalf of CLIENT

Date

Upon the execution of this AGREEMENT, CONTRACTOR shall supply CLIENT with a suitable
statement certifying said protection and defining the tenns of the policy issued, which shall specify
that such protection shall not be canceled without thirty (30) calendar days prior notice to CLIENT,
and naming CLIENT as an additional insured for General Liability.

VII.

VIII.

INDEMNIFICATION AND ALLOCATION OF RISK
A.

To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold
harmless CLIENT, CLIENT'S officers, directors, partners, and employees from and
against costs, losses, and damages (including but not limited to reasonable fees and
charges of engineers, architects, attorneys, and other professionals, and reasonable
court or arbitration or other dispute resolution costs) caused solely by the negligent
acts or omissions of CONTRACTOR or CONTRACTOR'S officers, directors,
partners, employees, and consultants in the performance of CONTRACTOR'S
services under this AGREEMENT.

B.

Nothing contained within this AGREEMENT is intended to be a waiver or estoppel
of the contracting municipality CLIENT or its insurer to rely upon the limitations,
defenses, and immunities contained within Wisconsin law, including those contained
within Wisconsin Statutes §§ 893.80, 895.52, and 345.05. To the extent that
indemnification is available and enforceable, the municipality CLIENT or its insurer
shall not be liable in indemnity or contribution for an amount greater than the limits
of liability for municipal claims established by Wisconsin Law.

TIME FOR COMPLETION

CONTRACTOR shall commence work immediately having received a Notice to Proceed as of July
1, 2026.

IX.

DISPUTES

This AGREEMENT shall be construed under and governed by the laws of the State of Wisconsin.
The venue for any actions arising under this AGREEMENT shall be the Circuit Court for Milwaukee
County. The prevailing party shall be awarded its actual costs of any such litigation, including
reasonable attorney fees.

Page-4

X.

RECORDS RETENTION

CONTRACTOR shall maintain all records pertaining to this AGREEMENT during the term of this
AGREEMENT and for a period of 3 years following its completion. Such records shall be made
available by the CONTRACTOR to CLIENT for inspection and copying upon request.
XI.

MISCELLANEOUS PROVISIONS
A.

Professionalism. The same degree of care, skill and diligence shall be exercised in the
performance of the services as is possessed and exercised by a member of the same
profession, currently practicing, under similar circumstances, and all persons
providing such services under this AGREEMENT shall have such active
certifications, licenses and permissions as may be required by law.

B.

Pursuant to Law. Notwithstanding anything to the contrary anywhere else set forth
within this AGREEMENT, all services and any and all materials and/or products
provided by CONTRACTOR under this AGREEMENT shall be in compliance with
all applicable governmental laws, statutes, decisions, codes, rules, orders, and
ordinances, be they Federal, State, County or Local.

C.

Conflict of Interest. CONTRACTOR warrants that neither it nor any of its affiliates
has any financial or other personal interest that would conflict in any manner with the
performance of the services under this Agreement and that neither it nor any of its
affiliates will acquire directly or indirectly any such interest. CONTRACTOR
warrants that it will immediately notify the CLIENT if any actual or potential conflict
of interest arises or becomes known to the CONTRACTOR. Upon receipt of such
notification, a CLIENT review and written approval is required for the CLIENT to
continue to perform work under this Agreement.

D.

This AGREEMENT may only be amended by written instrument signed by both
CLIENT and CONTRACTOR.

Page-5

XII.

CONTROLLING TERMS AND PROVISIONS

The aforesaid terms and provisions shall control over any conflicting term or provision of any
CONTRACTOR proposal, Attachment, Exhibit, and standard terms and provisions annexed hereto.
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed on the day
and year first above written.
FORWARD APPRAISAL, LLC

CITY OF FRANKLIN, WISCONSIN
BY:

_

BY:

_

PRINT NAME: Nichole Tesch & Scott Alvey
PRINT NAME: JohnR.Nelson
TIT[E: layOf

TITLE: Assessors

[)']'b,

DATE: 7/17/2026

BY:

_

PRINT NAME: Danielle L. Brown
TITLE: Director of Finance and Treasurer
[)p'['}' .--

BY:

_

PRINT NAME: Shirley J. Roberts
TITLE: City Clerk
DATE:

Approved as to form:

Jesse A. Wesolowski, City Attorney
DATE:

_

Page-6

CONTRACT FOR 2027-2029 ASSESSMENT YEARS
IN THE CITY OF FRANKLIN
MILWAUKEE COUNTY, WISCONSIN
REVALUATION AND MAINTENANCE CONTRACT
THIS AGREEMENT is by and between Forward Appraisal, LLC, the "Assessor," and the City of Franklin,
Milwaukee County, Wisconsin, the "Municipality".
WITNESSETH: The Assessor and Municipality, for the consideration stated herein, agree as follows:
SCOPE OF WORK
The Assessor, having become familiar with the local conditions affecting the cost of the work, hereby
agrees to perform everything required to be performed and to complete in a professional manner all the
work required for Maintenance of all real property in the Municipality as of January 1, 2027, January 1,2028,
and January 1, 2029, in accordance with applicable Wisconsin Statutes and this contract. The assessor
hereby also agrees to perform everything required to be performed and to complete in a professional
manner all the work required for an Interim Market Update of all real property in the Municipality for 2028 in
addition to the Maintenance work, in accordance with applicable Wisconsin Statutes and this contract.
All work will be performed in accordance with a compiled Scope of Work proposal (Attachment B).
VALUATION
For the Interim Market Update and Maintenance of all real property in the Municipality, the Assessor shall
use the Computer Assisted Appraisal System: Market Drive
COMPENSATION
The Municipality shall pay the Assessor for the performance of this contract the following compensation:
Time and Materials Costs (Applicable to Correcting Prior Data)
Conversion - Appraiser time to review/cleanup
Sketching - Technician time to sketch buildings
Sketching - Appraiser time to re-measure buildings

Rate per Hour
$50
$40
$65

Fixed Price
Assessment work for 2027 (July 1, 2026 - June 30, 2027)
Assessment work for 2028 (July 1, 2027 - June 30, 2028)
Assessment work for 2029 (July 1, 2028 - June 30, 2029)

Bid Amount
$225,000
$225,000
$225,000

Fixed Price billings will be done monthly beginning August 1, 2026, and will conclude on July 1, 2029, with
payment due within 1 0 days of the invoice date. Payments shall be evenly distributed over the course of
each assessment work cycle.
Time and Materials Costs will be tracked and provided monthly for the Municipality. Billing for Time and
Materials will be done monthly along with the fixed price invoice. The Time and Materials costs may be
considered "complete" at the discretion of the Municipality.

0

CONTRACT FOR 2027-2029 ASSESSMENT YEARS
IN THE CITY OF FRANKLIN
MILWAUKEE COUNTY, WISCONSIN
TERMINATION

This agreement may be terminated by the Municipality, for its convenience, for any or no reason. The
Assessor may also terminate this agreement upon thirty (30) days' written notice to the Municipality. Upon
such termination by the Municipality, the Assessor shall be entitled to payment of such amount as shall
fairly compensate the Assessor for all work approved up to the date of termination; if a revaluation has
been completed at the time of notice of termination, the Municipality shall pay to the Assessor a sum of
$225,000 multiplied by the proportion of months remaining on the contract to account for the cost of the
revaluation work. In any case of termination, no amount shall be payable for any losses of revenue or profit
from any source outside the scope of this contract, including but not limited to other actual or potential
agreements for services with other parties.
If this agreement is terminated for any reason, the Assessor shall deliver to the Municipality all data,
reports, summaries, correspondence, and other written, printed, or tabulated material pertaining in any way
to Basic Services that the Assessor may have accumulated. Such material will be delivered to the
Municipality in complete form or process. The Municipality shall hold the Assessor harmless for any
incomplete work due to early termination.
The rights and remedies of the Municipality and Assessor under this section are not exclusive. They are in
addition to any other rights and remedies provided by law or appearing in any other article of this
agreement.
INSURANCE

The Assessor shall maintain and provide proof of insurance coverage as set forth below:
General/Commercial Liability

Automobile Liability

Umbrella or Excess Liability Coverage
for General/Commercial and
Automobile Liability

Workers' Compensation and Employers'
Liability

$2,000,000 per occurrence for bodily injury, personal injury, and
property damage
$4,000,000 per general aggregate
CITY shall be named as an additional insured on a primary, noncontributory basis.
$1,000,000 combined single limit (together with excess or
umbrella coverage with a combined minimum limit of
$5,000,000)
$5,000,000 per occurrence for bodily injury, personal injury, and
property
$2,000,000 minimum aggregate per person, per aggregate
CITY shall be named as an additional insured on a primary, noncontributory basis.
$1,000,000 single limit
$500,000 per accident

CONTRACT FOR 2027-2029 ASSESSMENT YEARS
IN THE CITY OF FRANKLIN
MILWAUKEE COUNTY, WISCONSIN
Errors and Omissions (Professional Liability)
The Assessor does not currently carry Errors and Omissions. Errors and omissions are corrected or
remedied through State-prescribed procedures such as Correction of Errors (70.43) or Omitted Property
(70.44).
We request that the Municipality accept the exclusion of Errors and Omissions as it is not required under any
contract we have engaged with.
Approval of exclusion of Errors and Omissions:

Signature on behalf of Municipality

Date

INDEMNIFICATION AND ALLOCATION OF RISK

To the fullest extent permitted by law, the Assessor shall indemnify and hold harmless the Municipality, the
Municipality's officers, directors, partners, and employees from and against costs, losses, and damages
(including but not limited to reasonable fees of engineers, architects, attorneys, and other professionals,
and reasonable court or arbitration or other dispute resolution costs) caused solely by the negligent acts or
omissions of the Assessor or the Assessor's officers, directors, partners, employees, and consultants in the
performance of the Assessor's services under this agreement. Nothing contained within this agreement is
intended to be a waiver or estoppel of the Municipality or its insurer to rely upon the limitations, defenses,
and immunities contained within Wisconsin law, including those contained within Wisconsin Statutes §§
893.80, 895.52, and 345.05. To the extent that indemnification is available and enforceable, the Municipality
or its insurer shall not be liable in indemnity or contribution for an amount greater than the liability limits for
municipal claims established by Wisconsin Law.
DISPUTES

This agreement shall be construed under and governed by the laws of the State of Wisconsin. The venue for
any actions arising under this agreement shall be the Circuit Court for Milwaukee County. The prevailing
party shall be awarded its actual costs of any such litigation, including reasonable attorney fees.
MISCELLANEOUS PROVISIONS

Professionalism: The same degree of care, skill, and diligence shall be exercised in the performance of the
services as is possessed and exercised by a member of the same profession, currently practicing, under
similar circumstances, and all persons providing such services under this agreement shall have such active
certifications, licenses, and permissions as may be required by law.
Under Law: Notwithstanding anything to the contrary anywhere else set forth within this agreement, all
services and all materials and products provided by Assessor under this agreement shall comply with all
2

CONTRACT FOR 2027-2029 ASSESSMENT YEARS
IN THE CITY OF FRANKLIN
MILWAUKEE COUNTY, WISCONSIN
applicable governmental laws, statutes, decisions, codes, rules, orders, and ordinances, be they Federal,
State, County or Local.
Conflict of Interest: The Assessor warrants that neither it nor its affiliates have any financial or other
personal interest that would conflict with the performance of the services under this agreement and that
neither it nor its affiliates will acquire any such interest directly or indirectly. The Assessor warrants that it
immediately notifies the Municipality if any actual or potential conflict of interest arises or becomes known
to the Assessor. Upon receipt of such notification, a Municipality review and written approval is required for
the Assessor to continue to perform work under this agreement.
This agreement may only be amended by written instrument signed by the Assessor and the Municipality.
SUBMITTED this 27 day of March, 2026

Firm Name:
By:
Title:
Address:

CITY OF FRANKLIN, WISCONSIN
BY:
John R. Nelson, Mayor
DATE:

_

Phone:
Email:

_

H'

Danielle Brown, Director of Finance and Treasurer
DATE:

BY:
Shirley J. Roberts, City Clerk
DATE:

_

_

_

Approved as to form:
BY:
Jesse Wesolowski, City Attorney

_

DATE:

_

3

Forward Appraisal, LLC
Steven J Shepro
Owner/Assessor II
P.O. Box 13434
Green Bay, WI 54307-3434
920-288-2225
[email protected]

BY:
Steven J Shepro, Owner

_

DATE:

_

ATTACHMENT

B

-

SCOPE

OF

WORK

SCOPE OF WORK FOR ASSESSMENT SERVICES
City of Franklin, WI

Forward Appraisal, LLC
P.O. Box 13434
Green Bay, WI 54307

Submitted:

March 27, 2026

Assessment Work - Maintenance
Below is a list of services Forward Appraisal will provide for ongoing maintenance work; this list
should be read to include any services outlined in the Wisconsin Property Assessment Manual as
part of ongoing maintenance work.
Detailed Scope of Services
1. Continue data cleanup as necessary of converted electronic assessment records in Market
2.
3.

Drive CAMA software
Inspect and update property records of all sold properties (with re-appraisal as needed}
Inspect and update property records of properties with building permits (with re-appraisal as

needed)
4. Provide value estimates of proposed construction projects
5. Perform sales ratio study to determine projected level of assessment and measure uniformity
of assessed values
6. Generate and mail notices of changed assessment, sales surveys, and walkthrough request
letters for permit work and other records upkeep
7. Attend Open Book, answering property owner questions, and providing any property owner
follow-up
8. Attend Board of Review, defending new property values
9. Complete Municipal Assessment Report and submit it to Department of Revenue
Detailed Work Implementation
1. Audit of Existing Data
Given the considerable amount of data clean-up that was necessary, it's reasonable to expect a
nominal amount of data cleanup that will persist through this and future contracts.
a. Review and correct all items on the Assessment Roll Audit Report

This report identifies errors such as ranch homes with secondfloor squarefootage, homes
with rec rooms listed but no basement squarefootage, commercial buildings with
mismatched occupancies, etc.
b.

Review and correct all items on the Incomplete Records Report

This report identifies properties that are missing data, as well as properties that are still
missing electronic sketches and digital photos.
2. Sale Inspections
All sales will be reviewed to determine whether they are usable market sales. All property data
3.

4.

will be updated upon sale inspection.
Permit Inspections
All permits will be screened. For those that are determined to affect value, on-site inspections
will be performed as allowed, and properties will be re-assessed as needed.
Final Review
All changed properties will be office-reviewed for consistency and equity.

Assessment Work - Revaluation
Below is a list of services Forward Appraisal will provide for the Interim Market Update; this list
should be read to include any services outlined in the Wisconsin Property Assessment Manual as
part of a market interim revaluation.
Detailed Scope of Services
1.

Review and confirm all neighborhood delineations, making modifications if necessary. All
modifications will be supported and followed up with a new boundary map, which will be given
to GIS maintenance staff to create a new neighborhood map.
2. Research and review all land sales for the purpose of establishing land values
3. Establish new models in Market Drive software for valuing all land in the City. This will include
commercial, residential, and other land not subject to use-value rates.
a. Land models will use common units of measure (square foot, acre, front foot, etc.); no land
will be "site valued" or "gross valued"
b. Land models will be set up for each neighborhood
c. Unique land circumstances will be identified by GIS review and proper adjustments made
for items such as size, shape, location, contamination, etc.
d. All exempt properties will be assigned to an appropriate neighborhood so a market value
for land can be estimated
4. Test land models for accuracy
5. Research and review all improved sales for the purpose of establishing improvement values
6. Establish new models in Market Drive software to value all improvements. This will include
commercial, residential, agricultural, and any other non-manufacturing taxable improvements.
a. Commercial Income and Expense surveys will be distributed, collected, and analyzed to
build a thoroughly supported Income Valuation Model. Costar data will be available for use
should the surveys be incomplete.
b. Commercial cost model will be based on Marshall & Swift, with proper and supported
adjustments tailored to the local market
7. Test improvement models for accuracy
8. Adjust models based upon observations in the field and any new verifiable sales
9. Review final new values and amounts of change, paying special attention to atypical or very
large percentage changes
10. Generate and mail notices of changed assessment
11. Attend Open Book, answer property owner questions, and provide any property owner follow­
up.
12. Attend Board of Review and defend new property values.
13. Complete Municipal Assessment Report and submit it to the Department of Revenue

3

Detailed Work Implementation
1. Audit of Existing Data
While much of the data cleanup has been completed, additional cleanup is still needed to
ensure the most accurate information for modeling new cost tables.
a. Ensure all buildings have vector sketches (using the Apex sketching program) and use area
calculations from those sketches to update all areas in each property's records
b. Review and correct all items on the Assessment Roll Audit Report

This report identifies errors such as ranch homes with secondfloor squarefootage, homes
with rec rooms listed but no basement squarefootage, commercial buildings with
mismatched occupancies, etc.
c.

Review and correct all items on the Incomplete Records Report

This report identifies properties that are missing data, as welf as properties that are missing
electronic sketches and digital photos.

2.

3.

4.

5.

d. Review all neighborhood boundaries and ensure all parcels are correctly assigned
e. Compare and correct acreage differences between the County and Market Drive
f. Assign all land an appropriate and consistent unit of measure
Analysis of Sales Data
Detailed analysis of sales data is the foundation for establishing models that produce market
value. Generally, much of this work is done by the Assessor and Assessment Staff each year
when reviewing the validity of sales. Since Market Drive is still working with converted data,
auditing will be necessary to make sure the sales being used for modeling are listed properly
within the program.
a. Review of land sales from prior 5 years, or as deemed relevant
b. Review of improved sales from prior 3 years, or as deemed relevant
Land Modeling
Existing land models will be adjusted based on valid vacant land sales and improved sales using
the abstraction method where necessary. Unique lots (irregular shape, access, contamination,
etc.) will be identified and adjusted appropriately.
Residential Improvement Modeling
Residential improvements will be valued using Wisconsin Property Assessment Manual Volume
II with modifications made to reflect local market conditions identified through the following
studies:
a. Analysis of new construction costs and new home sales to determine local modifier
b. Analysis of depreciation based on sales studies
c. Analysis of necessary market modifiers for residential components (style, interior and
exterior ratings, basement egress, etc.)
Commercial Improvement Modeling
Commercial improvements will be valued using the Marshall & Swift Cost Manual with
modifications made to reflect local market conditions identified through the following studies:
a. Analysis of new construction costs and sales to determine local modifier
b. Distribution and analysis of income surveys (with the incorporation of Costar data) for
producing an income valuation approach for relevant commercial properties
c. Identify custom market adjustments for commercial property types based on sales data
4

6. Model Calibration
All models will be tested by comparing newly computed values with recent sales data.
Additional adjustments will be made if necessary.
7. Final Review
All properties will be office-reviewed for consistency and equity.

Obligations
City Obligations
The following assumptions are made regarding the City's involvement in the revaluation and ongoing
maintenance work:
1. The City will cover the cost of Market Drive software licensing fees.
2. The City will keep an online records portal active (available via Market Drive at
assessordata.org) for property information available to the public.
3. The City will furnish adequate office space for Forward Appraisal to conduct business. This
should include at least one office with a computer or computer peripherals, a phone, and
access to all paper and electronic records.
4. The City will provide Forward Appraisal appraisers with City email addresses for seamless
community integration. Forward Appraisal will have access to the City's softphone system (if
available} for remote calling.
5. The City will supply Forward Appraisal with any letterhead, watermark, or other official
document template for seamless community integration.
6. All work progress will be monitored and overseen by the Director of Administration.

Forward Appraisal Obligations
Given the above assumptions regarding the City's involvement, the following shall clarify where
Forward Appraisal is involved:
1. Forward Appraisal will cover the cost of Apex Sketch software licensing fees.
2. Forward Appraisal will house all electronic assessment records on a secure private server
dedicated to assessment work. (The City will own all data; Forward Appraisal will be the
custodian of all data.)
3. Forward Appraisal will be responsible for all necessary printing and mailing costs.

5

APPROVAL
REPORTS
&
RECOMMENDATIONS

REQUEST FOR COUNCIL ACTION

MEETING DATE

IMPLEMENTATION OF REMAINING PERSONNEL
COMMITTEE RECOMMENDATIONS REGARDING
NON-REPRESENTED EMPLOYEE PERSONNEL
POLICIES

ITEM NUMBER

8/4/2026

MM3.
District: Citywide

PURPOSE
To consider and approve implementation of personnel policy revisions previously recommended
by the Personnel Committee and incorporated into the City's Employee Handbook and Civil
Service Personnel Administration Program.
Strategic Objective
Maintain fair, consistent, and administratively efficient personnel policies while ensuring the City's
Employee Handbook and Civil Service Personnel Administration Program accurately reflect
Common Council policy and current operational practices.
Executive Summary
Over the past year, the Personnel Committee reviewed several personnel policy items intended to
clarify existing practices, improve administrative consistency, standardize benefits among non­
represented employees, and eliminate obsolete personnel policies. The Committee recommended
approval and implementation of these items over multiple meetings.
The requested actions complete the remaining personnel policy housekeeping items by:
•
•

Clarifying sick leave accrual and usage provisions for non-represented employees.
Rescinding the obsolete Employee Recruitment and Retention Tool Policy, including the
Advance Notice Stipend provision.

These actions do not establish new personnel benefits. Rather, they implement previously
recommended policy changes, clarify existing administrative practices, and remove obsolete
provisions from the City's personnel policies. In addition to improving policy consistency, these
revisions simplify administration for Human Resources, Payroll, and Finance by eliminating
outdated and difficult-to-administer provisions.
BACKGROUND
Beginning in September 2025, the Personnel Committee undertook a comprehensive review of
provisions affecting non-represented employees. These discussions were initiated to address
inconsistencies between the Employee Handbook and the Civil Service Personnel Administration
Program, improve operational efficiency, enhance recruitment and retention practices, and
standardize employee benefits where appropriate.
The Committee unanimously recommended policy changes while directing staff to prepare final
handbook language for subsequent implementation. Final policy language has since been
developed and is presented for Common Council approval.
Because these items involve implementation of previously recommended Personnel Committee
actions and updates to existing personnel policies, Administration has consolidated them into a
single report to improve efficiency and provide the Common Council with a comprehensive review
of the remaining personnel policy updates.

ANALYSIS
A. Sick Leave Policy Clarification
Staff identified several inconsistencies between the Employee Handbook and the Civil Service
Personnel Administration Program regarding:
•
•
•
•

When sick leave begins accruing.
When accrued sick leave may first be used.
Use of sick leave for household members.
Maximum sick leave accumulation for certain non-represented employees.

The proposed revisions:
•
•
•
•
•
•

Clarify that sick leave begins accruing on the employee's date of hire.
Permit use once accrued.
Establish a consistent definition of "household member".
Standardize the maximum accumulation for non-represented non-management
employees.
Preserve existing balances through a transition provision.
Improve consistency across City personnel documents.

These revisions implement the Personnel Committee's direction while improving administrative
clarity and consistency. The revisions also resolve longstanding inconsistencies between the
Employee Handbook and the Civil Service Personnel Administration Program, ensuring
employees and supervisors have a single, consistent policy for administration.
B. Rescission of the Employee Recruitment and Retention Tool Policy
The Employee Recruitment and Retention Tool Policy was developed to provide flexibility during
an exceptionally competitive labor market. As the City's personnel practices have evolved, the
policy has largely served its intended purpose and is no longer necessary.
Since its adoption:
•
•
•
•
•

Recruitment and compensation practices have evolved.
Several provisions duplicate existing administrative authority.
Portions lack objective implementation standards.
The Advance Notice Stipend (ANS) provision has proven impractical to administer
consistently due to the absence of objective eligibility criteria.
The policy has been superseded by current administrative practices, approved budgets,
employment agreements, collective bargaining agreements, adopted personnel policies,
and specific Common Council actions.

Accordingly, Administration recommends rescinding the policy. Rescission will eliminate
unnecessary administrative burden associated with the Advance Notice Stipend provision,
reduce policy ambiguity, and ensure employee recruitment, compensation, and retention
decisions continue to be administered through the City's established personnel policies,
approved budgets, employment agreements, collective bargaining agreements, and Common
Council actions, as appropriate.
FISCAL IMPACT
The proposed policy revisions are expected to have minimal direct fiscal impact. The sick leave
revisions primarily clarify and standardize existing administrative practices and are not expected to
result in additional costs.

Rescission of the Employee Recruitment and Retention Tool Policy, including the Advance Notice
Stipend (ANS) provision, eliminates a discretionary compensation mechanism that has proven
impractical to administer and difficult to implement consistently. The rescission is expected to
reduce administrative burden for Human Resources, Payroll, and Finance, eliminate potential
future financial obligations associated with the ANS provision, and improve consistency in the
administration of employee compensation and benefits.
No additional appropriations are requested.
Legal/Policy Considerations
These actions update the City's Employee Handbook and Civil Service Personnel Administration
Program to reflect current Common Council policy, Personnel Committee recommendations, and
administrative practices.
The proposed revisions do not affect collective bargaining agreements unless specifically
negotiated.
RECOMMENDATION
Administration recommends approval of the proposed personnel policy revisions, which reflect
prior recommendations of the Personnel Committee, and authorization to update all affected
personnel documents accordingly.

I

POLICY AREA

PERSONNEL COMMITTEE

Sick Leave

Recommended Approval (9/15/2025)

COUNCIL
ACTION
Final Approval

Recruitment Tool Policy

Administrative Cleanup
Recommended Approval (5/18/2026)

Final Approval to
Rescind

Handbook/Civil Service Updates

Drafted & Ready for implementation

Final Approval

I

REQUESTED COUNCIL ACTION
Motion to approve implementation of the Personnel Committee's recommended revisions to
non-represented employee personnel policies, including:
1. Approval of the proposed Sick Leave Policy revisions; and
2. Rescission of the Employee Recruitment and Retention Tool Policy, including elimination of
the Advance Notice Stipend provisions; and
3. Authorization for Administration and Human Resources to update the Employee Handbook,
Civil Service Personnel Administration Program, administrative procedures, and related
personnel documents as necessary to implement these actions.
DOA- KH; HR-BW

City of Franklin:
Current Sick Leave Policy
Sick Leave Policy
Employees under the Civil Service System receive and may use sick leave in accordance
with Sections 3.11 and 10.6 of the Civil Service System Personnel Administration
Program.
All extended-term full-time and part-time employees with benefits, whether paid on an
hourly basis or by monthly salary, shall be entitled to sick leave accumulation.
Extended-term employees shall not be entitled to use sick leave until they have been
employed continuously for at least six (6) months and have successfully completed a
standard introductory period. Sick leave shall accrue at the rate of eight (8) hours for each
calendar month of service for extended-term full-time employees. Effective 1/1/2025, Fire
Department command staff who work a 24-hour shift will accrue paid sick leave at the
rate of 1 (one) working day (24 hours) for each full month of service (prior to 1/1/25, this
was 12 hours per month). Supervisory and management employees do not have a
maximum accumulation of sick leave. A full month of service shall refer to any month in
which an employee receives pay for at least ten (10) days. For Fire Command staff that
work a 24-hour shift, a full month of service shall refer to any month in which the employee
receives pay for at least five (5) days.
Sick leave granted and not used shall accrue to the credit of each employee. When an
employee is transferred to another position, any unused sick leave that may have
accumulated to the employee's credit shall transfer with the employee. Sick leave shall
not accrue during leaves of absence without pay in excess of thirty days. Accrued sick
leave shall be canceled and not paid upon termination of employment, except as provided
by the Severance Pay section.
In the event any person having accrued sick leave ceases to be employed by the City
and is re-employed within one year, or within three years in the instance of recall from a
layoff, accrued sick leave shall be reinstated. In the event such re-employment occurs
more than one year after termination, the accrued sick leave shall not be reinstated, and
the employee shall accrue sick leave in the same manner as a new employee.
Supervisory and management personnel may use sick leave as provided for in Section
10.6 of the Personnel Administration Program, to attend doctor appointments of oneself
or one's immediate family members, to attend to or take care of a ill or injured immediate
family member, or for bona fide cases of sickness, accidents, maternity leave, and
requests for the employee's presence by immediate family, doctor, or clergy due to family
illness or emergency.

City of Franklin:
Current Sick Leave Policy
ill. di
ll

A full-time employee who is on sick leave for a period in excess of three (3) days or longer
shall, prior to being entitled to any compensation, furnish a report from a qualified doctor
that shall contain a diagnosis of the sickness whenever possible. An employee, for any
illness or injury of more than seven (7) consecutive days, must present a written statement
weekly from a physician, unless otherwise waived in writing by the Department Head.
When employees go on sick leave, they must immediately notify their Department Head
or designated supervisor. Notification should be within thirty (30) minutes after the
beginning of the scheduled workday, except Police Captains who shall notify the
Department no later than one (1) hour prior to the start of the employee's work shift.
Failure to do so may result in the denial of such leave pay. Employees should also let the
supervisor know when they expect to return to work, and continually keep the supervisor
informed of their condition.
No sick leave will be given to an employee in excess of the amount earned and available
to the employee. A supervisory or management employee may use vacation time when
they have exhausted all their sick leave time.
Effective 1/1 /12, Supervisory and management employees who do not take sick leave
during a specified four-month period (January through April, May through August, and
September through December) shall receive a bonus of one sick day.
See also "Application of Benefits for Extended-Term, Part-Time Employees With Benefits"
and the related Section 3.18 of the Personnel Administration Program.

City of Franklin:
Redlined Sick Leave Policy
Sick Leave Policy
Employees under the Civil Service System receive and may use sick leave in accordance
with Sections 3.11 and 10.6 of the Civil Service System Personnel Administration
Program.
The original language that was deleted is shown with a strikethrough. The new
language is underlined.
Sick Leave Accrual
All non-represented extended-term full-time and part-time employees with benefits,
whether paid on an hourly basis or by monthly salary, shall be entitled to sick leave
accumulation.
Extended term employees shall not be entitled to use sick leave until they have been
employed continuously for at least six (6) months and have successfully completed a
standard introductory period. Sick leave for non-represented employees shall begin
accruing on the employee's date of hire and may be used once it has been earned. Sick
leave shall accrue at the rate of eight (8) hours for each calendar month of service for
extended-term full-time employees. Non-represented non-management employees may
accrue a maximum of 180 days (1440 hours) of sick leave. Employees who have
already accrued sick leave beyond the maximum of 180 days (1440 hours) prior to
adoption of this policy shall retain their existing balance but shall not accrue additional
sick leave until the balance falls below the maximum allowed.
Effective 1/1/2025, Fire Department command staff who work a 24-hour shift will accrue
paid sick leave at the rate of 1 (one) working day (24 hours) for each full month of
service (prior to 1/1 /25, this was 12 hours per month). Supervisory and management
employees do not have a maximum accumulation of sick leave. A full month of service
shall refer to any month in which an employee receives pay for at least ten (10) days.
For Fire Command staff that who work a 24-hour shift, a full month of service shall refer
to any month in which the employee receives pay for at least five (5) days.
Transfer, Leave of Absence, Termination, and Rehire provisions
Sick leave granted and not used shall accrue to the credit of each employee. When an
employee is transferred to another position, any unused sick leave that may have
accumulated to the employee's credit shall transfer with the employee. Sick leave shall
not accrue during leaves of absence without pay in excess of for more than thirty days.
Accrued sick leave shall be canceled and not paid upon termination of employment,
except as provided by the Severance Pay section.

City of Franklin:
Redlined Sick Leave Policy
In the event any person having accrued sick leave ceases to be employed by the City
and is re-employed within one year, or within three years in the instance of recall from a
layoff, accrued sick leave shall be reinstated. In the event such re-employment occurs
more than one year after termination, the accrued sick leave shall not be reinstated, and
the employee shall accrue sick leave in the same manner as a new employee.
Sick Leave Use
Supervisory and management personnel may use sick leave as provided for in Section
10.6 of the Personnel Administration Program, to attend doctor appointments of oneself
or one's immediate family members, to attend to or take care of an ill or injured immediate
family member, or for bona fide cases of sickness, accidents, maternity leave, and
requests for the employee's presence by immediate family, doctor, or clergy due to family
illness or emergency.
Sick leave is intended to provide income protection for employees who are unable to
work due to illness, injury, medical appointments, or other qualifying health-related
circumstances.
Accrued sick leave may be used for the following purposes:
•
•
•

The employee's own illness, injury, or medical condition.
Medical, dental, or other health-related appointments for the employee.
Illness, injury, or medical care of a household member, as defined below.

For purposes of sick leave usage, a household member is defined as a person who
resides in the employee's primary residence and with whom the employee has a
reasonable expectation that the employee will provide care during periods of illness or
medical need.
Household members may include, but are not limited to:
•
•
•
•

Spouse or domestic partner
Child, stepchild, foster child, or legal ward
Parent or stepparent residing in the employee's household
Any other dependent individual residing in the employee's household

Administration of Sick Leave for Household Members
•
•
•

The employee must have accrued sick leave prior to its use.
Employees must notify their supervisor as soon as reasonably possible when sick
leave is needed.
The City may require reasonable verification or medical documentation when
consistent with City policy.

City of Franklin:
Redlined Sick Leave Policy
•
•

Use of sick leave under this provision does not expand or alter eligibility for leave
under the Family and Medical Leave Act (FMLA) or other applicable laws.
The Director of Administration or Human Resources may interpret and administer
this provision as necessary to ensure consistent application of the policy.

Additional Administrative Safeguards
•
•
•

The City reserves the right to request documentation reasonably necessary to
verify eligibility for sick leave usage.
Departments may monitor usage patterns to ensure sick leave is used for
legitimate health-related purposes.
Abuse of sick leave may result in disciplinary action consistent with City policy.

/\ full time employee who is on sick leave fur a period in excess of
three (3} days or longer
shall, prior to being entitled to any compensation, furnish a report from a qualified doctor
that shall contain a diagnosis of the sickness whenever possible. An employee, fur any
illness or injury of more than seven (7) consecutive days, must present a written statement
weekly from a physician, unless othenise waived in writing by the Department Head.
A/hen employees go on sick leave, they must immediately notify their Department Head
or designated supervisor. Notification should be within thirty (39) minutes after the
beginning ef the scheduled workday, except Police Captains who shall notify the
Department no later than one (1) hour prior to the start of the employee's work shift.
Failure to do so may result in the denial of such leave pay. Employees should also let the
supervisor know when they expect to return to work, and continually keep the supervisor
informed of their condition.
Ne sick leave will be given to an employee in excess of the amount earned and available
to the employee. A supervisory or management employee may use vacation time when
they have exhausted all their sick leave time.
Effective 1/1/12, Supervisory and management employees who do not take sick leave
during a specified four-month period (January through April, May through August, and
September through December) shall receive a bonus of one sick day.
See also "Application of Benefits for Extended-Term, Part-Time Employees With Benefits"
and the related Section 3.18 of the Personnel Administration Program.

City of Franklin:
Revised Sick Leave Policy
-.

,

et
it

Draft Language 3.16.2026

Sick Leave Policy
Employees under the Civil Service System receive and may use sick leave in
accordance with Sections 3.11 and 10.6 of the Civil Service System Personnel
Administration Program.
Sick Leave Accrual
All non-represented extended-term full-time and part-time employees with
benefits, whether paid on an hourly basis or by monthly salary, shall be entitled to
sick leave accumulation.
Sick leave for non-represented employees shall begin accruing on the employee's
date of hire and may be used once it has been earned. Sick leave shall accrue at
the rate of eight (8) hours for each calendar month of service for extended-term
full-time employees. Non-represented non-management employees may accrue a
maximum of 180 days (1,440 hours) of sick leave. Employees who have already
accrued sick leave beyond the maximum of 180 days (1,440 hours) prior to
adoption of this policy shall retain their existing balance but shall not accrue
additional sick leave until the balance falls below the maximum allowed.
Effective 1/1/2025, Fire Department command staff who work a 24-hour shift will
accrue paid sick leave at the rate of 1 (one) working day (24 hours) for each full
month of service (prior to 1/1/25, this was 12 hours per month). Supervisory and
management employees do not have a maximum accumulation of sick leave. A
full month of service shall refer to any month in which an employee receives pay
for at least ten (10) days. For Fire Command staff who work a 24-hour shift, a full
month of service shall refer to any month in which the employee receives pay for
at least five (5) days.
Transfer, Leave of Absence, Termination, and Rehire provisions
Sick leave granted and not used shall accrue to the credit of each employee. When
an employee is transferred to another position, any unused sick leave that may
have accumulated to the employee's credit shall transfer with the employee. Sick
leave shall not accrue during leaves of absence without pay for more than thirty
days. Accrued sick leave shall be canceled and not paid upon termination of
employment, except as provided by the Severance Pay section.

City of Franklin:
Revised Sick Leave Policy
t

oot
tit.
i i.

Draft Language 3.16.2026
In the event any person having accrued sick leave ceases to be employed by the
City and is re-employed within one year, or within three years in the instance of
recall from a layoff, accrued sick leave shall be reinstated. In the event such re­
employment occurs more than one year after termination, the accrued sick leave
shall not be reinstated, and the employee shall accrue sick leave in the same
manner as a new employee.
Sick Leave Use
Sick leave is intended to provide income protection for employees who are unable
to work due to illness, injury, medical appointments, or other qualifying health­
related circumstances.
Accrued sick leave may be used for the following purposes:
•
•
•

The employee's own illness, injury, or medical condition.
Medical, dental, or other health-related appointments for the employee.
Illness, injury, or medical care of a household member, as defined below.

For purposes of sick leave usage, a household member is defined as a person
who resides in the employee's primary residence and with whom the employee
has a reasonable expectation that the employee will provide care during periods
of illness or medical need.
Household members may include, but are not limited to:
•
•
•
•

Spouse or domestic partner
Child, stepchild, foster child, or legal ward
Parent or stepparent residing in the employee's household
Any other dependent individual residing in the employee's household

Administration of Sick Leave for Household Members
• The employee must have accrued sick leave prior to its use.
• Employees must notify their supervisor as soon as reasonably possible
when sick leave is needed.
• The City may require reasonable verification or medical documentation
when consistent with City policy.
• Use of sick leave under this provision does not expand or alter eligibility for
leave under the Family and Medical Leave Act (FMLA) or other applicable
laws.

City of Franklin:
Revised
Sick Leave Policy
ti.

iore.
o it

it •

Draft Language 3.16.2026
•

The Director of Administration or Human Resources may interpret and
administer this provision as necessary to ensure consistent application of
the policy.

Additional Administrative Safeguards
• The City reserves the right to request documentation reasonably necessary
to verify eligibility for sick leave usage.
• Departments may monitor usage patterns to ensure sick leave is used for
legitimate health-related purposes.
• Abuse of sick leave may result in disciplinary action consistent with City
policy.
Effective 1/1 /12, Supervisory and management employees who do not take sick
leave during a specified four-month period (January through April, May through
August, and September through December) shall receive a bonus of one sick day.
See also "Application of Benefits for Extended-Term, Part-Time Employees With
Benefits" and the related Section 3.18 of the Personnel Administration Program.

September 15, 2025, Personnel Committee Packet:
Sick Leave Policy Revisions Requested
I have attached copies of the pertinent language from our Employee Handbook and Civil
Service Manual on this subject.
Options:
1. Upon discussion, come to an agreement on each of the 3 items above. Have Staff
prepare Employee and Civil Service Manual changes as needed.
2. Upon discussion, come to an agreement on each of the 3 items above. Request
Employee Handbook and Civil Service Manual changes be brought back to the
Personnel Committee next month for final recommendation.

Potential Requested Motion: Move to recommend changes to the non-represented sick
leave language as discussed and authorize Human Resources to change the Employee
Handbook and Civil Service Manual as required.

Sick Leave
Employees under the Civil Service System receive and may use sick leave in accordance
with Sections 3.11 and 10.6 of the Civil Service System Personnel Administration Program.
All extended-term full-time and part-time employees with benefits, whether paid on an hourly
basis or by monthly salary, shall be entitled to sick leave accumulation.
Extended-term employees shall not be entitled to use sick leave until they have been employed
continuously for at least six (6) months, and have successfully completed a standard introductory
period. Sick leave shall accrue at the rate of eight (8) hours for each calendar month of service
for extended-term full-time employees. Effective 1/1/2025, Fire Department command staff
that work a 24-hour shift will accrue paid sick leave at the rate of 1 working day (24 hours) for
each full month of service (prior to 1 /1/25 this was 12 hours per month). Supervisory and
management employees do not have a maximum accumulation of sick leave. A full month of
service shall refer to any month in which an employee receives pay for at least ten (10) days.
For Fire Command staff that work a 24-hour shift a full month of service shall refer to any
month in which the employee receives pay for at least five (5) days.
Sick leave granted and not used shall accrue to the credit of each employee. When an employee
is transferred to another position, any unused sick leave that may have accumulated to the
employee's credit shall transfer with the employee. Sick leave shall not accrue during leaves of
absence without pay in excess of thirty days. Accrued sick leave shall be canceled and not paid
upon termination of employment, except as provided by the Severance Pay section.
In the event any person having accrued sick leave ceases to be employed by the City and is re­
employed within one year, or within three years in the instance of recall from a layoff, accrued
sick leave shall be reinstated. In the event such re-employment occurs more than one year after
termination, the accrued sick leave shall not be reinstated, and the employee shall accrue sick
leave in the same manner as a new employee.
Supervisory and management personnel may use sick leave as provided for in Section 10.6 of the
Personnel Administration Program, to attend doctor appointments of oneself or one's immediate
family members, to attend to or take care of a ill or injured immediate family member, or for
bona fide cases of sickness, accidents, maternity leave, and requests for the employee's
presence by immediate family, doctor, or clergy due to family illness or emergency.

A full-time employee who is on sick leave for a period in excess of three (3) days or longer shall,
prior to being entitled to any compensation, furnish a report from a qualified doctor that shall
contain a diagnosis of the sickness whenever possible. An employee, for any illness or injury of
more than seven (7) consecutive days, must present a written statement weekly from a physician,
unless otherwise waived in writing by the Department Head.
When employees go on sick leave, they must immediately notify their Department Head or
designated supervisor. Notification should be within thirty (30) minutes after the beginning of the
scheduled work day, except Police Captains who shall notify the Department no later than one (1)
hour prior to the start of the employee's work shift. Failure to do so may result in the denial of
such leave pay. Employees should also let the supervisor know when they expect to return to
work, and continually keep the supervisor informed of their condition.
No sick leave will be given to an employee in excess of the amount earned and available to the
employee. A supervisory or management employee may use vacation time when they have
exhausted all of their sick leave time.
Effective 1/1/12, Supervisory and management employees who do not take sick leave during a
specified four month period (January through April, May through August, and September through
December) shall receive a bonus of one sick day.
See also "Application of Benefits for Extended-Term, Part-Time Employees With Benefits" and
the related Section 3 .18 of the Personnel Administration Program.

Section 3.11 SICK LEAVE: Each extended-term full-time employee and each
extended-term part-time employee with benefits shall be eligible for compensable sick
leave credit based upon periods of completed service with the City, which credit may
be available for use after the first six (6) months of continuous service. Extended-term
part-time employees receive sick leave benefits prorated as per Section 3 .18 herein.
Employees are paid their normal hourly rate, with no premium or multiplier, for each
hour of Sick leave used. Compensable sick leave credits may be capped, which caps
or maximum accruals will be specified in Section 10.6.3 No compensation is paid for
any unused, accumulated sick leave credit if an employee resigns, is discharged, or is
laid off.

Version as of August 1, 2023
This document should be considered in conjunction with the Employee Handbook

who is ordered to active duty shall be addressed by a separate policy as adopted by the
Common Council, which policy shall be incorporated into the Employee Handbook..
Section 10.6 SICK LEAVE:
10.6.1 ELIGIBILITY: Each extended-term full-time employee and each extended­
term part-time employee with benefits shall be eligible for sick leave credit
based upon periods of completed service with the City, which credit will begin
to accrue and may be available for use after the first six (6) months ofcontinuous
service. The positions of Public Health Nurse, Planner, Police Department
Administrative Assistant, Administrative Project Assistant, and Deputy City
Clerk shall use, accrue, and administer their sick leave credits, incorporating all
subsections of 10.6, in the manner authorized for supervisors in the Employee '
Handbook. [Note: As ofFebruary 18, 2014, this section includes a technical correction which
incorporates language originally approved December 6, 2011.]

10.6.2 COMPUTATION OF SICK LEAVE CREDIT: Each eligible employee shall be
credited with sick leave up to the maximum sick leave accumulation at the rate
ofthe number ofhours equivalent to one (1) average regular scheduled workday
period (i.e., prorated), exclusive of overtime and authorized meal periods, for
each month of completed service after becoming eligible. For the purpose of
sick leave credit, completed service shall include absence due to declared City
holidays, to approved vacation leaves, to disability arising from injuries
sustained in the course ofCity employment, and to circumstances as required by
FMLA, as evidenced by applicable worker's compensation payments.
Unless otherwise required by law (for example, during FMLA absences), all
other periods of absence, for example sick leave and unpaid leave, comprising
an entire pay period shall not be included as completed service. Additionally,
vacation leave and/or compensation time of less than one week (combined),
funeral leave, and holiday leave shall not be included as completed service ifthe
remainder of the pay period is comprised of these other periods of absence, as
referenced in the preceding sentence. As such, no sick leave benefit will accrue
for a given pay period if during that pay period the employee is only credited
with sick leave, holiday leave, funeral leave, unpaid leave, or vacation leave and
compensation time of less than one week.
10.6.3 MAXIMUM SICK LEAVE ACCUMULATION: Except as set forth in 10.6.1,
unused sick leave credit ofany eligible employee may not exceed 180 days.
10.6.4 SPECIAL SICK LEAVE CREDIT: If an employee has not taken sick leave
during a specified four month period (January through April, May through
August, and September through December), the employee shall receive a bonus
ofone sick day.
10.6.5 USE OF SICK LEAVE CREDIT: Eligible employees, upon the approval of
their supervisor, may use sick leave credit in accordance with the provisions
listed below, to claim compensation for periods ofabsence due to illness, injury,
or quarantine due to contagious disease which could be communicated to other
employees (except where Worker's Compensation applies):
Version as of August I, 2023
This document should be considered in conjunction with the Employee Handbook.

(a)

Employees shall make every reasonable effort to inform their immediate
supervisor of any such absence prior to the beginning of their work shift
or as soon as possible thereafter. Failure to do so within twenty-four (24)
hours from the beginning of their work shift on each day of absence may
be cause for denial of use of sick leave credit for the period of absence,
except an employee may provide a notice for a multiple day period.

(b)

Sick leave credit may not be used to cover a period of absence less than
one hour of the employee's regularly-scheduled daily work hours, except
for Department of Public Works and Sewer and Water Employees who
may not use sick leave credits to cover a period of absence less than 4 hours
of the employee's regularly-scheduled daily work hours. Sick leave credit
may not be used to cover a period of or pattern of tardiness, as determined
by the City.

(c)

The use of sick leave credit in excess of three (3) consecutive days to cover
periods for reason of illness, injury, or quarantine may be granted only
after an employee presents to the supervisor, a written statement from the
employee's physician stating the nature of the illness and certifying that
the employee's condition prevents or prevented the employee from
performing the duties of the position and, when applicable, that the
employee may return to work and can perform the duties of the position.
An employee with any illness or injury of more than seven (7) consecutive
calendar days must present such a written statement weekly from a
physician, unless otherwise waived in writing by the Department Head.

(d)

Sick leave credit may be used in accordance with State, Federal, and Local
Family Medical Leave Act (FMLA) provisions.

(e)

A holiday occurring during an employee's absence due to approved sick
leave shall not be considered a day of sick leave.

(D)

AII unused, accumulated sick leave credit is automatically cancelled if an
employee resigns, is discharged, or is laid off except that employees who
are laid off, for reasons not discreditable to them, will retain their unused
accumulated sick leave credit provided they are reappointed within three
(3) years from the date of the lay off.

(g)

VACATION LEAVE DONATION: Donation of Vacation leave time is
allowed to benefit a sick employee. It shall be administered in accordance
with the policy as adopted by the Common Council and set forth within
the Employee Handbook.

10.6.6 ADMINISTRATION OF SICK LEAVE CREDITS: Supervisors shall ensure
sick leave credit used by employees under their jurisdiction is properly and
accurately submitted for accounting within the time-keeping system. The
Director of Administration shall cause to be maintained a current record of each
employee's sick leave credit accumulation and shall make appropriate monthly
reports available to supervisors and employees.
Version as ofAugust 1, 2023
This document should be considered in conjunction with the Employee Handbook.

10.6.7 SICK LEAVE ABUSE: Any employee fraudulently obtaining sick leave
approval or any supervisor falsely certifying to sick leave approval for absence
from work for unapprovable reasons, may be disciplined. Any employee
exhibiting a pattern of excessive sick leave use, as determined by the City, which
pattern can be established by consistent annual use of sick leave credits of more
than 6 days without a valid medical reason, as reasonably determined by the
City, may be disciplined. Any employee exhibiting a pattern of periodic or
cyclical or event-based sick leave use, as reasonably determined by the City,
may be disciplined.

Version as of August 1, 2023
This document should be considered in conjunction with the Employee Handbook

City of Franklin
Personnel Committee Meeting Minutes September 15th, 2025

VIII.

Page 2 of 2

Consideration of a Change from a Good Friday Holiday to a Personal Day for Certain Non­
Represented Employees and Elimination of the 5-year requirement for Personal Days (to
standardize benefits for Non-Represented Employees)
Motion by Alderman Hasan and seconded by Member Richard to recommend approval of the
change of Good Friday/Personal Holidays for non-represented employees as requested. Motion
Carried: Ayes - All.

IX.

Consideration of a Change to the Sick Leave Benefits for Non-Represented Employees (including
when the accrued benefit begins and when sick leave can be used)
Motion by Alderwoman Eichmann and seconded by Member Richard to recommend approval of
the sick leave clarification that sick leave for non-represented employees is earned from the date
of hire and can be used once it has been earned. Motion Carried: Ayes - All.
Motion by Member Prusko and seconded by Member Richard that sick leave can be used for
family members within the household, but thatthe Personnel Committee would like language
brought back to the Committee for language approval. Motion Carried: Ayes - All.
Motion by AlderwomanEichmann and seconded by Member Richard to agree to treat non­
represented non-management the same in regard to maximum sick leave accruals, as requested.
Motion Carried: AyesAll.

X.

Staffing Report
Info provided. No action needed.

XI.

Future Agenda Items

XII.

Next Meeting Date
The next regularly scheduled meeting is planned for October 20, 2025.

XIII.

Adjournment
Motion by Member Richard and seconded by Member Prusko to adjourn the Personnel Committee
meeting at 7:06 p.m. Motion carried: Ayes-All.

CITY OF FRANKLIN
PERSONNEL COMMITTEE MEETING
FRANKLIN CITY HALL, COMMON COUNCIL CHAMBERS
9229 W. Loomis Road, Franklin, WI 53132
Monday, March 16, 2026 @ 6:00 p.m.
MINUTES
I.

Call to Order, Roll Call, and Pledge of Allegiance: March 16, 2026, Personnel
Committee Meeting was called to order at 6:00 p.m. by Chair Budny in the
Common Council Chambers at City Hall. Members present were Chair Budny,
Alderman Hasan, Alderwoman Eichmann, Members Prusko, Kenney, and
Ireland. Member Zuberi joined at 6:04pm. Also, in attendance was Director of
Administration Hersh. Human Resources Administrator Wieting.

II.

Citizen Comment Period: None

Ill.

Welcome New Human Resources Administrator Blake Wieting: Mr. Wieting
introduced himself to the council. Informational item only; No action required.

IV.

Approval of the Minutes of December 2025: Motion by Alderman Yousef
Hasan and seconded by Danelle Kenney to approve the minutes from
12/15/25 as submitted. Motion carried. Ayes: All. (Cathy Richard
absent/excused)

V.

Review and Approve Draft Language for Sick Leave Changes in the
Employee Handbook, as discussed at the 9/15/2025 meeting: Motion by
Alderman Yousef Hasan and seconded by Alderwoman Michelle Eichman.
Ayes: All

VI.

Approval of the Director of Health Updated Job Description & JAQ Rating:
Motion by Danelle Kenney and seconded by Alderman Yousef Hasan. Ayes:
Bundy, Prusko, Zuberi, and Ireland. Noes: Alderwoman Michelle Eichmann.
This item was tabled for further review and discussion.

VII.

Organizational Structure: Motion by Yousef Hasan and seconded by Frank
Prusko. Ayes: All. A break was taken from 7pm until 7:15pm. Mayor requested
this item to be tabled.
Motion for Blake Wieting, HR Administrator, and Kelly Hersh, Director of
Administration, to review current organizational structure within in our
employee handbook and to bring this back to the group to discuss and to
create two new binders for two of the members.

VIII.

Staffing Report: None

APPROVAL

REQUEST FOR
COUNCIL ACTION

MEETING

DATE
07/06/2021

REPORTS &

RECOMMENDATIONS

Approval of an Employee Recruitment and
Retention Tool Policy

rTyHR

G.A

Below is inform ation relative to and a recommendation regarding the approval of a new 'Employee
Recruitment and Retention Tool Policy'.
This item was considered by the Personnel Committee in March, May, and June of2021