On the agenda: Monona meeting — AI Data Center (Apr 21)

Agenda
Monona Public Library Board of Trustees
Monona Public Library Board Room
1000 Nichols Road, Monona, WI
Tuesday, April 21, 2026
7:00 p.m.
1. Call to Order
2. Approval of Minutes
3. Appearances
4. Consent Agenda
a. Review of and Approval of Bill Payments, Financial Report, and Activity Report
5. Library Director’s Report
6. Board Discussion Topics
b. Weather Conversation
c. ILS Migration
d. HVAC Project Update
e. Internet Guest Passes
f. Strategic Plan Update
g. Future of fundraising groups
h. Director Evaluation
i. Book, TV, and Movie Recommendations
2. Action Items
a. Vote on Update to Internet Access Policy
b. Vote on Update to Laptop Policy
8. Announcements
a. The next Board meeting is May 19, 2026, at 7:00 p.m.
9. Adjournment

1/28

Minutes
Monona Public Library Board
Library Board Room
February 17, 2026 7:00 p.m.

I.

Roll Call
Library Board Trustees Present: Joseph Swinea, Secretary; Wilhelmina Fessenbecker,
Community Representative; Dan Hilgartner , School Board Representative; Roselyn
Ebel, President; Christina Jones, Vice President; Margaret Clark, Community
Representative; Rick Bernstein, City Alder
Library Staff Present: Director Ryan Claringbole
Library Board Trustees Absent:

II.

Call to Order
A. President Ebel called the meeting to order at 7:01

III.

Approval of Minutes
A. President Ebel moved to approve minutes
B. Representative Hilgartner seconded the motion
C. Motion passed unanimously

IV.

Appearances
A. None

V.

Consent Agenda
A. Review of and Approval of Bill Payments, Financial Report, and Activity Report
B. Alder Bernstein moved to approve
C. President Ebel seconded the motion
D. Motion passed unanimously
Library Director’s Report
A. The library is renting a heater for the duration of the cold period since the boiler is
not functioning
1. A new boiler will be installed during the lower-level HVAC project
B. They city received three bids for the lower-level HVAC project
1. There is uncertainty on when the project will take place due to equipment
availability
2. The city is looking at getting a budget amendment as all bids are over the
approved capital funds

VI.

2/28

C. Two new baby changing tables have been ordered
D. The library is looking at updating the laptop policy to update the process of
checking out laptops to patrons
1. The requested change states patrons can check out a laptop with a
library card or by leaving a photo ID at the desk
2. The new policy also eliminates language discussing late fees
E. The library will be closed Friday, March 13 for a staff in-service
F. Loud in the Library raised over $25,000
G. A new calendar has been installed in the back workroom that will showcase the
entire 2026 year
VII.

Board Discussion Topics
A. Strategic Plan
B. Facilities
C. HVAC Project
D. Book, TV, and Movie Recommendations

VIII.

Action Items
A. Vote on Releasing Funds from Fund Balance for Strategic Plan
1. Representative Clarke moves to release funds from the fund balance up
to $7,000 for use with the strategic plan
2. Motion passes unanimously
B. Vote on Update to Laptop Policy
1. Will be voted on at next month’s meeting
C. Vote to Close Library on March 13 for Staff Inservice and Carpet Cleaning
1. Representative Fessenbecker moves to allow the library to close on
March 13
2. Vice President Jones seconded the motion
3. Motion passed unanimously
D. Vote on Recommendation to City Council for Consideration and Approval of
Base Bid, Alternative Bid 1, and Alternative Bid 2
1. Representative Clarke moves to recommend to City Council for
Consideration and Approval of Base Bid, Alternative Bid 1, and
Alternative Bid 2
2. Representative Fessenbecker seconded the motion
3. Motion passed unanimously
E. Vote on Recommendation to City Council of Approval of HVAC Project Service
Contract
1. Representative Fessenbecker moved to recommend to City Council of
Approval of HVAC Project Service Contract
2. Representative Clarke seconded the motion
3. The motion passed unanimously

IX.

Announcements

3/28

X.

A. Next Board Meeting: March 17, 2026 at 7:00 p.m.
Adjournment
A. Representative Hilgartner moved to adjourn at 8:05
B. President Ebel seconded the motion
C. Unanimously approved
D. Meeting adjourned at

4/28

EXPENDITURES PAID FEBRURAY 2026
LIBRARY OPERATING FUND
SERVICES | CONTRACTS | SUPPLIES ACCOUNTS
Payable By Vendor

Amount

Description

Professional Development

202-55-55110-134

Lake Ridge Bank - ALA
Lake Ridge Bank - PLA

ALA and PLA Memebership $
- Heindel, Matt
PLA 2026 Conference $
Heindel, Matt

215.00
364.00

SUBTOTAL PROFESSIONAL DEVELOPMENT
202-55-55110-220
MG&E

Gas & Electric Utility
January 85% Electric

Monona Water Utility

Water & Sewer Utility
January Water

$

Service Contracts
Monthly Copier Lease &
Corporate Business Systems
Copy Overage
Environment Control
97% February Cleaning
Lake Ridge Bank - Microsoft
Annual Licenses
US Cellular
Pots Lines
Q1 Preventative
Schumacher
Maintenance

Staples
Payroll Reimbursement

Office Supplies
Office Supplies
Cell Phone February

$

$

612.34

$

3,965.57

$

118.64

153.87

$
$

68.64
50.00

SUBTOTAL OFFICE SUPPLIES

5/28

4,767.30

$
410.01
$ 2,753.83
$
557.04
$
90.82

SUBTOTAL SERVICE CONTRACTS
202-55-55110-310

$

612.34

SUBTOTAL WATER & SEWER UTILITY
202-55-55110-240

579.00

$ 4,767.30

SUBTOTAL GAS & ELECTRIC UTILITY
202-55-55110-222

$

Janitorial Supplies
Paper Towel Dispenser
Storyroom
Paper Towel/Kleenex

202-55-55110-340
Amazon
Staples

$
$

22.56
115.48

SUBTOTAL JANITORIAL SUPPLIES
202-55-55110-341

$

138.04

$

543.05

$

182.40

SUBTOTAL BUILDING MAINTENANCE & REPAIR

$

142.22

TOTAL SERVICES | CONTRACTS | SUPPLIES

$

11,048.56

$

39.54

Programming
Create & Make Presenter
Eklof, Emily
Fee 2026.02.11
Story & Therapeutic
Watercolor Presenter Fee
Richardson, Tia
2026.02.15
Monthly Creative Cloud
Lake Ridge Bank - Adobe.com
Subscripition
Storytime Supplies
Lake Ridge Bank - Walmart
2026.01
Curio Critters Aldo
Lake Ridge Bank - Dollar Tree
Supplies 2026.01.16
Ad Boost, Biligual
Lake Ridge Bank - Meta
Storytime 2026.01.10
Children's Program
Amazon
Supplies

$

250.00

$

150.00

$

36.91

$

7.96

$

10.00

$

5.96

$

82.22

SUBTOTAL PROGRAMMING
202-55-55110-350
Johnson Controls

Equipment Maintenance & Repair
Service Call, Forum Room

$

182.40

SUBTOTAL EQUIPMENT MAINTENANCE & REPAIR
202-55-55110-350
Menards
Lake Ridge Bank

Building Maintenance & Repair
Misc Supplies
Permit Fee

$

39.97

$

102.25

MATERIAL ACQUISITION ACCOUNTS

Payable By Vendor

Amount

Description

Periodicals

202-55-55110-809
Lake Ridge Bank - Milwaukee
Journal Sentinel

January Subscription

$

39.54

SUBTOTAL PERIODICALS

6/28

202-55-55110-810
Alliance Entertainment
Amazon
Ingram

DVDs / CDs / Book on CD
Materials
Materials
Materials

$
$
$

675.49
30.93
28.11

SUBTOTAL DVDs / CDs / BOOK ON CD

$

734.53

$

990.73

$

544.51

$

99.04

$

215.33

$

120.00

SUBTOTAL EBOOKS & DATABASES

$

6,443.00

TOTAL MATERIAL ACQUISITIONS

$

9,186.68

Adult Books
Materials

202-55-55110-811
Ingram

$

990.73

SUBTOTAL ADULT BOOKS
Children's Books
Materials

202-55-55110-812
Ingram

$

544.51

SUBTOTAL CHILDREN'S BOOKS
Young Adult Books
Materials

202-55-55110-813
Ingram

$

99.04

SUBTOTAL YOUNG ADULT BOOKS
202-55-55110-814

Large Print Books
Cengage Learning Inc/Gale
Materials

$

215.33

SUBTOTAL LARGE PRINT BOOKS
202-55-55110-817

Electronic Info Sources
South Central Library System
My PC Time Management

$

120.00

SUBTOTAL ELECTRONIC INFO SOURCES
202-55-55110-818

eBooks & Databases
South Central Library System
Digital Media Buying Pool
South Central Library System
OverDrive Magazines
OverDrive Advantage
South Central Library System
Program

$ 5,540.00
$
273.00
$

630.00

TOTAL OPERATING EXPENDITURES PAID FEBRURAY 2026

LIBRARY TRUST & AGENCY FUND
DONATION ACCOUNTS

Payable By Vendor

Description

7/28

Amount

$ 20,235.24

800-55-55110-007

General Library Donations
Acrylic Program Displays
Baby Changing Stations x 2
Jan Outstanding & Annual
Kanopy
Deposit
Thunderbolt Cable &
Lake Ridge Bank - Best Buy
Adapter
Lake Ridge Bank - The Big Ass
Calendar
Year Calendar
Outstanding Boost from
Lake Ridge Bank - Meta
2023 Program
Lake Ridge Bank - Tech Soup
Adobe Admin Fee
Lake Ridge Bank - Wayfair
Mini Loft/Slide
Lakeshore Learning
Sensory Toys
Staples
Soap Dispenser
Verizon
Hot Spot January
Amazon
Amazon

$
$

137.97
540.20

$ 3,006.25
$

105.28

$

136.98

$
$
$

10.00
5.00
967.99

$

37.99

$
$

6.18
60.71

SUBTOTAL GENERAL LIBRARY DONATIONS

$

5,014.55

$

131.36

$

446.66

SUBTOTAL BOOK FOR LIFE

$

876.36

TOTAL DONATION EXPENDITURES PAID FEBRURAY 2026

$

6,468.93

800-55-55110-012
Amazon
Ingram

Library Materials Replacement
Materials
Materials

$
$

49.84
81.52

SUBTOTAL LIBRARY MATERIALS REPLACEMENT
800-55-55110-017

Children's Donations
Lake Ridge Bank - apple.com
Sago January
Program Supplies Makerspace Kids & MG
Amazon
Outreach
Tonies/Yoto Cases/Scale Amazon
Kit Collection
Amazon
Sign Holders
Presenter Fee - Music and
Rohs, Sara
Stories 2026.02.19

$

12.65

$

113.50

$
$

147.72
22.79

$

150.00

SUBTOTAL CHILDREN'S DONATIONS
800-48-48500-035
Amazon
Lake Ridge Bank - Yoto USA
Ingram

Book for Life
Tonie Collection
Yoto Collection
Materials

$
$
$

239.24
308.57
328.55

TOTAL EXPENDITURES PAID FEBRUARY 2026

8/28

$ 26,704.17

CITY OF MONONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING FEBRUARY 28, 2026

LIBRARY FUND
PERIOD

BUDGET

ACTUAL

YTD ACTUAL

% OF

AMOUNT

VARIANCE

BUDGET

PUBLIC CHARGES FOR SERVICE
202-46-41110-000

GENERAL PROPERTY TAXES

.00

1,016,326.00

1,016,326.00

.00

100.00

202-46-43570-000

GRANT REVENUES

.00

908.48

.00

908.48

.00

202-46-43720-000

COUNTY AID FOR LIBRARIES

551.57

772.85

149,435.00

(

148,662.15)

.52

202-46-46110-000

COPIER RECEIPTS

233.27

486.87

3,000.00

(

2,513.13)

16.23

202-46-46710-000

FINES

552.84

1,531.55

5,000.00

(

3,468.45)

30.63

202-46-46720-000

BOOK & AV RENTALS

.00

38.55

.00

202-46-46730-000

ROOM RENTALS

1,610.18

2,151.38

8,000.00

TOTAL PUBLIC CHARGES FOR SERVICE

2,947.86

1,022,215.68

TOTAL FUND REVENUE

2,947.86

1,022,215.68

FOR ADMINISTRATION USE ONLY

16 % OF THE FISCAL YEAR HAS ELAPSED

9/28

38.55

.00

(

5,848.62)

26.89

1,181,761.00

(

159,545.32)

86.50

1,181,761.00

(

159,545.32)

86.50

03/03/2026

03:43PM

PAGE: 1

CITY OF MONONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 2 MONTHS ENDING FEBRUARY 28, 2026

LIBRARY FUND
PERIOD
ACTUAL

YTD ACTUAL

BUDGET

% OF

AMOUNT

BUDGET

LIBRARY EXPENDITURES
202-55-55110-110

LIBRARY SALARIES

44,896.46

90,351.02

542,339.00

451,987.98

16.66

202-55-55110-119

WAGES, PART-TIME

10,678.37

23,138.40

156,550.00

133,411.60

14.78

202-55-55110-130

FICA

4,170.94

8,329.58

53,465.00

45,135.42

15.58

202-55-55110-131

WISCONSIN RETIREMENT

3,182.43

6,418.29

39,048.00

32,629.71

16.44

202-55-55110-132

LIFE & DISABILITY INSURANCE

3.51

7.02

40.00

32.98

17.55

202-55-55110-133

HEALTH INSURANCE

9,708.00

19,416.00

120,519.00

101,103.00

16.11

202-55-55110-134

PROFESSIONAL DEVELOPMENT

579.00

579.00

2,500.00

1,921.00

23.16

202-55-55110-220

GAS & ELECTRIC UTILITIES

4,767.30

4,767.30

45,000.00

40,232.70

10.59

202-55-55110-222

WATER & SEWER UTILITIES

612.34

612.34

7,500.00

6,887.66

8.16

202-55-55110-240

SERVICE CONTRACTS

4,050.74

8,931.63

64,100.00

55,168.37

13.93

202-55-55110-241

SCLS MEMBERSHIP

.00

46,206.00

50,100.00

3,894.00

92.23

202-55-55110-310

OFFICE SUPPLIES

118.64

851.47

3,000.00

2,148.53

28.38

202-55-55110-340

JANITORIAL SUPPLIES

138.04

617.19

2,950.00

2,332.81

20.92

202-55-55110-341

PROGRAMMING

543.05

1,010.82

3,500.00

2,489.18

28.88

202-55-55110-344

CASH OVER/SHORT

86.26) (

86.56)

.00

86.56

.00

202-55-55110-350

EQUIPMENT MAINTENANCE & REPAIR

182.40

182.40

6,500.00

6,317.60

2.81

202-55-55110-351

BUILDING MAINTENANCE & REPAIR

142.22

1,311.82

6,500.00

5,188.18

20.18

202-55-55110-809

PERIODICALS

39.54

258.47

3,000.00

2,741.53

8.62

202-55-55110-810

DVD/CD/BOOK ON CD

734.53

1,391.05

10,000.00

8,608.95

13.91

(

202-55-55110-811

ADULT BOOKS

990.73

1,460.68

18,000.00

16,539.32

8.11

202-55-55110-812

CHILDRENS BOOKS

544.51

1,272.59

14,000.00

12,727.41

9.09

202-55-55110-813

YOUNG ADULT BOOKS

99.04

124.53

3,000.00

2,875.47

4.15

202-55-55110-814

LARGE PRINT BOOKS

215.33

412.07

4,500.00

4,087.93

9.16

202-55-55110-817

ELECTRONIC INFO SOURCES

120.00

1,895.30

3,750.00

1,854.70

50.54

202-55-55110-818

BOOK LEASE PROGRAM

6,443.00

6,443.00

6,400.00

43.00)

100.67

TOTAL LIBRARY EXPENDITURES

92,873.86

225,901.41

1,166,261.00

940,359.59

19.37

(

TRANSFERS
202-55-59210-212

ACCOUNTING SERVICES

.00

.00

4,500.00

4,500.00

.00

202-55-59210-510

INSURANCE

.00

.00

11,000.00

11,000.00

.00

TOTAL TRANSFERS

.00

.00

15,500.00

15,500.00

.00

92,873.86

225,901.41

1,181,761.00

955,859.59

19.12

89,926.00)

796,314.27

.00

796,314.27

.00

TOTAL FUND EXPENDITURES

NET REVENUES OVER EXPENDITURES

FOR ADMINISTRATION USE ONLY

(

16 % OF THE FISCAL YEAR HAS ELAPSED

10/28

03/03/2026

03:43PM

PAGE: 2

REVENUES AND EXPENDITURES FOR THE 02 MONTHS ENDING FEBRUARY 28, 2026
LIBRARY DONATION FUND

PERIOD ACTUAL

YTD ACTUAL

2025 BALANCE 2026 BUDGET
FORWARD
AMOUNT

MISCELLANEOUS REVENUE
800-48-48500-007 LIBRARY DONATION REVENUES

3,771.90

5,864.71

44,437.02

50,301.73

800-48-48500-012 LIBRARY MATERIAL REPLACEMENT

-

1,000.00

996.51

1,996.51

800-48-48500-014 LIBRARY BUILDING DONATIONS

-

-

484.74

484.74

800-48-48500-017 LIB CHILDREN DONATION REVENUES

10,300.00

13,300.00

1,961.98

15,261.98

800-48-48500-018 LIBRARY ADULT REVENUES

6,450.00

8,450.00

7,188.85

15,638.85

-

8,465.51

5,838.07

14,303.58

20,521.90

37,080.22

60,907.17

97,987.39

20,521.90

37,080.22

800-48-48500-035 BOOK FOR LIFE
TOTAL MISCELLANEOUS REVENUE
TOTAL FUND REVENUE

97,987.39

VARIANCE

% OF
BUDGET
SPENT

PERIOD ACTUAL

YTD ACTUAL

2026 BUDGET
AMOUNT

5,014.55

6,341.17

50,301.73

43,960.56

12.61%

LIBRARY EXPENDITURES
800-55-55110-007 LIBRARY DONATION EXPEND
800-55-55110-012 LIBRARY MATERIAL REPLACEMENT

131.36

255.05

1,996.51

1,741.46

12.77%

800-48-48500-014 LIBRARY BUILDING DONATIONS

-

-

484.74

484.74

0.00%

800-55-55110-017 LIB CHILDREN DONATION EXPEND

446.66

795.53

15,261.98

14,466.45

5.21%

-

29.77

15,638.85

15,609.08

0.19%

800-55-55110-018 LIBRARY ADULTS SERVICES
800-48-48500-035 BOOK FOR LIFE
TOTAL LIBRARY EXPENDITURES
TOTAL FUND EXPENDITURES
NET REVENUES OVER EXPENDITURES

876.36

936.83

14,303.58

13,366.75

6.55%

6,468.93

8,358.35

97,987.39

89,629.04

8.53%

6,468.93

8,358.35

97,987.39

89,629.04

8.53%

14,052.97

28,721.87

11/28

EXPENDITURES PAID MARCH 2026
LIBRARY OPERATING FUND
SERVICES | CONTRACTS | SUPPLIES ACCOUNTS
Payable By Vendor
202-55-55110-220
MG&E

Amount

Description

Gas & Electric Utility
February 85% Electric

$ 4,114.16

SUBTOTAL GAS & ELECTRIC UTILITY
202-55-55110-222
Monona Water Utility

Water & Sewer Utility
February Water

$

Service Contracts
97% March Cleaning
Monthly Copier Lease &
Corporate Business Systems
Copy Overage
Johnson Controls
Annual Contract
Environment Control

4,114.16

$

642.06

$

11,435.48

$

387.31

$

441.44

642.06

SUBTOTAL WATER & SEWER UTILITY
202-55-55110-240

$

$ 2,753.83
$
348.26
$ 8,333.39

SUBTOTAL SERVICE CONTRACTS
Office Supplies

202-55-55110-310
Amazon
Payroll Reimbursement
SCLS

Thermal Paper, USB-C Hub $
Cell Phone March
$
2026 Bulk Barcode Order
$

160.08
50.00
177.23

SUBTOTAL OFFICE SUPPLIES
202-55-55110-340
Staples
Staples

Janitorial Supplies
Paper Towel
Refund Credit

$
$

551.80
(110.36)

SUBTOTAL JANITORIAL SUPPLIES

12/28

202-55-55110-341

Programming
Create & Make March
Lake Ridge Bank - Michaels
Program Supplies
Monthly Creative Cloud
Lake Ridge Bank - Adobe.com
Subscription
Children's Program
Amazon
Supplies- Feb
Adult Program Supplies Amazon
Mar
Teen/Tween Program
Amazon
Supplies -Feb/Mar

$

27.57

$

36.91

$

26.75

$

77.51

$

75.46

SUBTOTAL PROGRAMMING
202-55-55110-350

$

244.20

SUBTOTAL BUILDING MAINTENANCE & REPAIR

$

5,271.78

TOTAL SERVICES | CONTRACTS | SUPPLIES

$

22,536.43

$

559.73

$

534.84

$

1,356.76

Building Maintenance & Repair
J.M. Brennan Inc
RTU-2 Control Board
J.M. Brennan Inc
Boiler Repairs
J.M. Brennan Inc
Boiler Repairs
J.M. Brennan Inc
Control Unit Issue
Lake Ridge Bank - WI DSPS
Lib Elevator Permit Fee
Menards
Misc. Supplies
Nickles EC
Outlet Relocation

$

385.40

$

1,627.00

$

1,937.40

$

540.60

$

102.25

$

104.73

$

574.40

MATERIAL ACQUISITION ACCOUNTS

Payable By Vendor

Amount

Description

Periodicals

202-55-55110-809
Lake Ridge Bank - Milwaukee
Journal Sentinel
Lake Ridge Bank - New York
Times

February Subscription

$

40.00

Q1 Subscription

$

519.73

SUBTOTAL PERIODICALS
202-55-55110-810

DVDs / CDs / Book on CD
Alliance Entertainment
Materials
Amazon
Materials

$
$

500.06
34.78

SUBTOTAL DVDs / CDs / BOOK ON CD
202-55-55110-811
Ingram

Adult Books
Materials

$ 1,356.76
SUBTOTAL ADULT BOOKS

13/28

Children's Books
Materials

202-55-55110-812
Ingram

$ 1,414.76

SUBTOTAL CHILDREN'S BOOKS

$

1,414.76

$

202.28

$

291.71

SUBTOTAL ELECTRONIC INFO SOURCES

$

16.18

TOTAL MATERIAL ACQUISITIONS

$

4,376.26

Young Adult Books
Materials

202-55-55110-813
Ingram

$

202.28

SUBTOTAL YOUNG ADULT BOOKS
202-55-55110-814

Large Print Books
Cengage Learning Inc/Gale
Materials
Ingram
Materials

$
$

257.52
34.19

SUBTOTAL LARGE PRINT BOOKS
202-55-55110-817

Electronic Info Sources
South Central Library System
Domain Name Renewal

$

16.18

TOTAL OPERATING EXPENDITURES PAID MONTH 2026

$ 26,912.69

LIBRARY TRUST & AGENCY FUND
DONATION ACCOUNTS

Payable By Vendor
800-55-55110-007

Description

General Library Donations
Hot Spot February
Office Supplies/Staff InAmazon
service
Amazon
Return Credit
EBI
Teen Booth
Lake Ridge Bank - VSI
Apparel Printing
Verizon

Amount

$

60.71

$
133.90
$
(42.89)
$ 4,488.25
$
361.47

SUBTOTAL GENERAL LIBRARY DONATIONS
800-55-55110-012
Ingram

Library Materials Replacement
Materials

$

5,001.44

$

206.65

206.65

SUBTOTAL LIBRARY MATERIALS REPLACEMENT

14/28

$

800-55-55110-014

800-55-55110-017

Library Building Donations
Lake Ridge Bank - Sustainable
Koala Kare Wall Mount
Supply
Seats x2
$
142.98
Soap Dispenser -Story
Amazon
room
$
31.44
SUBTOTAL LIBRARY BUILDING DONATIONS $
Children's Donations
Lake Ridge Bank - apple.com
Sago February
Gretzinger, Samira
Presenter Fee - Bilingual
Amazon
Labels/HDMI Cable
Amazon
Feb/Mar Program Supplies

$
$
$
$

12.65
100.00
25.32
367.89

SUBTOTAL CHILDREN'S DONATIONS

$

505.86

$

527.94

SUBTOTAL BOOK FOR LIFE

$

88.39

TOTAL DONATION EXPENDITURES PAID MONTH 2026

$

6,504.70

800-55-55110-018
Ugly Apple LLC
Amazon

Adult Donations
Presenter Fee Seasonal
Chef 2026.03.10
Memory Kits Collection

$
$

450.00
77.94

SUBTOTAL ADULT DONATIONS
800-48-48500-035
Ingram

174.42

Book for Life
Materials

$

88.39

TOTAL EXPENDITURES PAID MONTH 2026

15/28

$ 33,417.39

CITY OF MONONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2026

LIBRARY FUND
PERIOD

BUDGET

ACTUAL

YTD ACTUAL

% OF

AMOUNT

VARIANCE

BUDGET

PUBLIC CHARGES FOR SERVICE
202-46-41110-000

GENERAL PROPERTY TAXES

.00

1,016,326.00

1,016,326.00

.00

202-46-43570-000

GRANT REVENUES

.00

908.48

.00

908.48

.00

202-46-43720-000

COUNTY AID FOR LIBRARIES

150,984.00

151,756.85

149,435.00

2,321.85

101.55

202-46-46110-000

COPIER RECEIPTS

276.02

762.89

3,000.00

(

2,237.11)

25.43

202-46-46710-000

FINES

127.60

1,659.15

5,000.00

(

3,340.85)

33.18

202-46-46720-000

BOOK & AV RENTALS

.00

38.55

.00

202-46-46730-000

ROOM RENTALS

.00

2,237.90

8,000.00

TOTAL PUBLIC CHARGES FOR SERVICE

151,387.62

1,173,689.82

TOTAL FUND REVENUE

151,387.62

1,173,689.82

FOR ADMINISTRATION USE ONLY

25 % OF THE FISCAL YEAR HAS ELAPSED

16/28

100.00

38.55

.00

(

5,762.10)

27.97

1,181,761.00

(

8,071.18)

99.32

1,181,761.00

(

8,071.18)

99.32

04/04/2026

10:44AM

PAGE: 1

CITY OF MONONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2026

LIBRARY FUND
PERIOD
ACTUAL

YTD ACTUAL

BUDGET

% OF

AMOUNT

BUDGET

LIBRARY EXPENDITURES
202-55-55110-110

LIBRARY SALARIES

44,730.36

135,081.38

542,339.00

407,257.62

24.91

202-55-55110-119

WAGES, PART-TIME

14,065.45

37,203.85

156,550.00

119,346.15

23.76

202-55-55110-130

FICA

4,226.08

12,555.66

53,465.00

40,909.34

23.48

202-55-55110-131

WISCONSIN RETIREMENT

3,186.39

9,604.68

39,048.00

29,443.32

24.60

202-55-55110-132

LIFE & DISABILITY INSURANCE

3.51

10.53

40.00

29.47

26.33

202-55-55110-133

HEALTH INSURANCE

9,708.00

29,124.00

120,519.00

91,395.00

24.17

202-55-55110-134

PROFESSIONAL DEVELOPMENT

.00

579.00

2,500.00

1,921.00

23.16

202-55-55110-220

GAS & ELECTRIC UTILITIES

4,114.17

8,881.47

45,000.00

36,118.53

19.74

202-55-55110-222

WATER & SEWER UTILITIES

642.06

1,254.40

7,500.00

6,245.60

16.73

202-55-55110-240

SERVICE CONTRACTS

11,435.48

20,367.11

64,100.00

43,732.89

31.77

202-55-55110-241

SCLS MEMBERSHIP

.00

46,206.00

50,100.00

3,894.00

92.23

202-55-55110-310

OFFICE SUPPLIES

387.31

1,238.78

3,000.00

1,761.22

41.29

202-55-55110-340

JANITORIAL SUPPLIES

441.44

1,058.63

2,950.00

1,891.37

35.89

202-55-55110-341

PROGRAMMING

244.20

1,255.02

3,500.00

2,244.98

35.86

202-55-55110-344

CASH OVER/SHORT

.95) (

87.51)

.00

87.51

.00

202-55-55110-350

EQUIPMENT MAINTENANCE & REPAIR

.00

182.40

6,500.00

6,317.60

2.81

202-55-55110-351

BUILDING MAINTENANCE & REPAIR

5,271.78

6,583.60

6,500.00

83.60)

101.29

202-55-55110-809

PERIODICALS

559.73

818.20

3,000.00

2,181.80

27.27

202-55-55110-810

DVD/CD/BOOK ON CD

534.84

1,925.89

10,000.00

8,074.11

19.26

202-55-55110-811

ADULT BOOKS

1,356.76

2,817.44

18,000.00

15,182.56

15.65

202-55-55110-812

CHILDRENS BOOKS

1,414.76

2,687.35

14,000.00

11,312.65

19.20

202-55-55110-813

YOUNG ADULT BOOKS

202.28

326.81

3,000.00

2,673.19

10.89

202-55-55110-814

LARGE PRINT BOOKS

291.71

703.78

4,500.00

3,796.22

15.64

202-55-55110-817

ELECTRONIC INFO SOURCES

16.18

1,911.48

3,750.00

1,838.52

50.97

202-55-55110-818

BOOK LEASE PROGRAM

.00

6,443.00

6,400.00

43.00)

100.67

102,831.54

328,732.95

1,166,261.00

837,528.05

28.19

(

TOTAL LIBRARY EXPENDITURES

(

(

TRANSFERS
202-55-59210-212

ACCOUNTING SERVICES

.00

.00

4,500.00

4,500.00

.00

202-55-59210-510

INSURANCE

.00

.00

11,000.00

11,000.00

.00

TOTAL TRANSFERS

.00

.00

15,500.00

15,500.00

.00

102,831.54

328,732.95

1,181,761.00

853,028.05

27.82

48,556.08

844,956.87

.00

844,956.87

.00

TOTAL FUND EXPENDITURES

NET REVENUES OVER EXPENDITURES

FOR ADMINISTRATION USE ONLY

25 % OF THE FISCAL YEAR HAS ELAPSED

17/28

04/04/2026

10:44AM

PAGE: 2

REVENUES AND EXPENDITURES FOR THE 03 MONTHS ENDING MARCH 31, 2026
LIBRARY DONATION FUND

2025 BALANCE 2026 BUDGET
FORWARD
AMOUNT

PERIOD ACTUAL

YTD ACTUAL

150.10

6,014.81

44,437.02

50,451.83

800-48-48500-012 LIBRARY MATERIAL REPLACEMENT

-

1,000.00

996.51

1,996.51

800-48-48500-014 LIBRARY BUILDING DONATIONS

-

-

484.74

484.74

MISCELLANEOUS REVENUE
800-48-48500-007 LIBRARY DONATION REVENUES

800-48-48500-017 LIB CHILDREN DONATION REVENUES
800-48-48500-018 LIBRARY ADULT REVENUES
800-48-48500-035 BOOK FOR LIFE
TOTAL MISCELLANEOUS REVENUE
TOTAL FUND REVENUE

100.00

13,400.00

1,961.98

15,361.98

6,450.00

8,450.00

7,188.85

15,638.85

-

8,465.51

5,838.07

14,303.58

6,700.10

37,330.32

60,907.17

98,237.49

6,700.10

37,330.32

98,237.49

VARIANCE

% OF
BUDGET
SPENT

PERIOD ACTUAL

YTD ACTUAL

2026 BUDGET
AMOUNT

5,001.44

11,342.61

50,451.83

39,109.22

22.48%

800-55-55110-012 LIBRARY MATERIAL REPLACEMENT

206.65

461.70

1,996.51

1,534.81

23.13%

800-48-48500-014 LIBRARY BUILDING DONATIONS

174.42

174.42

484.74

310.32

35.98%

800-55-55110-017 LIB CHILDREN DONATION EXPEND

505.86

1,301.39

15,361.98

14,060.59

8.47%

800-55-55110-018 LIBRARY ADULTS SERVICES

527.94

557.71

15,638.85

15,081.14

3.57%

LIBRARY EXPENDITURES
800-55-55110-007 LIBRARY DONATION EXPEND

800-48-48500-035 BOOK FOR LIFE
TOTAL LIBRARY EXPENDITURES
TOTAL FUND EXPENDITURES
NET REVENUES OVER EXPENDITURES

88.39

1,198.30

14,303.58

13,105.28

8.38%

6,504.70

15,036.13

98,237.49

83,201.36

15.31%

6,504.70

15,036.13

98,237.49

83,201.36

15.31%

195.40

22,294.19

18/28

Library Activity

2026

2025

2026

2025

2026

2025

Report

January

January

February

February

March

March

Physical Item Checkouts

16128

15296

14710

13959

16624

15820

E-Book Checkouts

3565

3681

3172

3192

3538

3469

Total item Checkouts

19693

18977

17882

17151

20162

19289

Online Database Usage

2135

1961

1810

1663

2010

1839

Wireless Network Sessions

41586

16223

47833

17389

43645

18342

Library Visits

10667

10093

10326

8939

11169

11242

Adult Programs

8

11

6

10

9

10

# attended

160

147

72

207

217

177

Young Child (0-5)

17

22

18

25

18

22

# Attended

789

590

883

752

1064

838

Child (6-11)

4

4

4

4

2

6

# Attended

216

107

132

325

70

189

Teen/Tween Programs

2

1

2

2

0

2

# Attended

28

5

33

32

0

28

General

0

1

0

0

# Attended

0

71

0

0

19/28

Administrative Report for mid-February 2026 to mid-April 2026

General
Facilities
We have an update on the timeline for the lower level HVAC project. Currently it looks like
the project will start around September and stretch into February. There are still unknowns
related to the delay in getting the proper equipment to install. Brad Bruun and Director
Claringbole did a walkthrough with JM Brennan to discuss staging of equipment, what is
needed for staff to still get through the lower level, and next steps.
Library staff is working with the Department of Public Works in identifying tiles with stains
from leaking. We have identified some new ceiling tile stains the past couple hard rainfalls.
If it’s a significant leak contractors will be notified to come out and try to locate the leak to
plug. The goal is that we can maintain the roof until the new roof project is projected in the
next couple of years.
Some of the floor tiles are peeling up in the back of the lower level. Kris, the City’s Facilities
staff member is replacing those floor tiles with new ones. It does highlight that we should
look at getting new lower-level flooring in the next couple of years.
The library carpets were cleaned on Tuesday, April 14 during final staff training on the new
ILS. The entire upper-level carpets were cleaned, including the study rooms, the story time
room, and the staff offices.

Computer Guest Passes
The library currently asks for a photo ID when a patron asks to have a guest pass for the
computer and copies their first and last name and physical address on a record kept in the
library. If the patron does not have a photo ID, library staff asks the patron for that
information before providing a computer guest pass. The reason this policy has been in
place is for security reasons, having information of patrons using the computer on dates in
case the computer is used for illegal reasons. Recently, more libraries are changing this
policy as it is viewed as a barrier towards use. Director Claringbole is requesting the Library
Board consider changing this policy so library staff provides a computer guest pass to
patrons 16 and older for the adult computers. For patrons under 16, it is recommended
that the library check with their guardian if they are comfortable with the younger patron to
have access to the computers in the Teen area. As a reminder, the Monona Public Library
is CIPA compliant, meaning the public computers are filtered.

20/28

ILS Migration
The ILS migration is over for the most part. There are still some services that need to be
fixed (example: self-check). The new system is live. The library staff did a good job helping
patrons to the best of our abilities during the cutover time, only being able to checkout
items with a library card. The library was quiet for the most part, which hopefully means
that communication about the restrictions during the transition was successful.

Policy on Laptops
(From last month): The library is looking at updating the laptop policy to update the process
of checking out a laptop to patrons. We used to require two forms of ID for checking out a
laptop. The requested change states patrons can check out a laptop either with a library
card or have a photo ID that is left at the library desk. The new policy also eliminates
language discussing late fees as the library no longer has them.

Future of Fundraising Groups
Both the Library Foundation and the Friends of the Library are going through a bit of
transition. Director Claringbole is looking to get new leadership for the groups to replace
vacant spots, and to look at options, including merging the two fundraising groups into one
fundraising arm.

Weather
There have been recent weather events that have caused some libraries in the area to
close early for staff safety. The library currently does not have a weather policy, and there
has been conversation with the City on best path forward regarding when, if ever, the
library would close for a weather event that does not involve snow and ice.

Loud in the Library
The Friends of the Monona Library released their final numbers for the 2026 Loud in the
Library fundraising event. The event netted over $23,000 to be used towards the summer
reading program, new programs, and for a new fish aquarium in the children’s area. A huge

21/28

Thank You! to the Friends and especially the Loud in the Library committee of volunteers
who once again put on a fantastic event for the community and helped raise funds for the
library!

Website ADA
There are new ADA standards for websites that the federal government released recently.
The standards have increased, and Director Claringbole will work with SCLS staff to make
sure that the library website is ADA compliant to the best of our abilities.

Adult Services
In February, we hosted our usual interest programs and a presentation with the Dean
House. The presentation, a part of our Monona History Club series, was on the creation of
Madison, its street names, and any relation to the founding fathers.
We also hosted a Memory Screening opportunity for people worried about changes in their
memory. This was with the ADRC. And we had a local artist in to teach an ‘intro to crochet’
class for patrons. We remain incredibly grateful for our community partners.
Also, in February, Erin and Circ Supervisor Alice attended training on the new ILS. Together,
they are working on training materials for the rest of library staff.
Otherwise, the Adult Department has been planning upcoming programs. Eco-Action
Tuesdays begins in March with a presentation about AI Data Centers, and later in the
spring we will have a couple historical presentations.
March
March was a busy month for the Adult Department! We hosted several programs with local
partners, including a seed starting workshop presented by Christine from MESBA, a
Seasonal Chefs program with the Ugly Apple Cafe, and the Wisconsin Film Festival once
again partnered with us to show trailers from the upcoming fest.
It was also our final Monona History Club of the year, which concluded with a very wellattended presentation on Edna Taylor. Erin will meet with the Historic Blooming Grove

22/28

Historical Society this summer to plan presentations for 2027. March also had the first
Eco-Actions Tuesday presentation for the year.
Beyond programming, the library had a staff-in-service day to train on the upcoming ILS
transition. Erin and Circ Supervisor Alice led the training, as they had attended a ‘train the
trainer’ session back in February. Outside of the training, Erin also met with Tiffany from
Youth Services to go over the upcoming Summer Reading Program.
Otherwise, we have programs planned through the summer, which include local history
and presentations on historical figures.

Youth Services

•

Summer Reading Updates:
o Theme is Dinosaurs
o YS Staff is planning to do Truck Fest again!
o Kids Concerts in the Park will have the Lion Dancers and fire circus
performers.
o Mexican Folk Dance group
o Natures series with Whose Woods Raptor
o Olbrich, Lussier Heritage Center, and Aldo Leopold to do programs
o And more!
Evaluating Early Reader collection, with the intention of neighborhooding the collection,
similar to the picture books. Also looking at having them face-out on the shelves.
• Debuting Read-and-Play kits after the ILS migration

23/28

Guest Computer Passes
Patrons ages 16 and older can get a guest pass to access the public computers at the
library if they do not have a library card. Patrons cannot use a guest pass to add additional
time that comes with their library card access. Patrons using a guest pass must follow all
library policies. The library reserves the right to refuse a patron a guest pass.

24/28

Laptop Policy
•
•
•
•
•
•
•
•

•
•

Laptops are for in-library use only. Removal of laptops from the library will be
considered theft.
Laptops may be checked out using an SCLS library card. If a patron does not have a
library card, they may use a photo ID that is left at the desk as collateral.
Laptops will be checked out for a period of up to two (2) hours. They may be
renewed if there is no one waiting for one.
Laptops must be returned to the front desk thirty (30) minutes before closing time.
Patrons may not install software on laptops.
Patrons may not alter, delete, or copy any software loaded on the laptop.
If you would like to print from the laptop, please see library staff for options.
The person who checks out the laptop bears the responsibility for any damage to
the laptop due to neglect, abuse, or loss. Replacement cost for the laptop is
$1,000.00.
Failure to comply with these policies will result in the loss of laptop borrowing
privileges.
Use of library-owned lapotps is subject to all other library computer use and library
code of conduct policies.

25/28

Monona Public Library Calendar of Events
March 2026
Children’s events

Mon

1 Open Sundays
1:00 - 5:00 PM

2 10:30 AM LAST Scoops &
Stories at the Ice
Rink for the year!
(Outdoor play
beginning in April)

3

4 *6:00 PM - Seed
Starting Workshop

5

6

7

8 Open Sundays
1:00 - 5:00 PM

9 10:00 AM ArtStudio Kids!
(ages 2- 5)

10 10 AM - Baby &
Toddler Storytime
10:30 AM - Playtime
*5 PM - Graphic Novel
Book Club (ages 9-13)
*6:00 PM - Seasonal
Chefs - True Grits

11 *6:00 PM Creating & Making
Together: Macrame
Flower Keychain

12 10:00 AM Stories & Crafts!

13 LIBRARY
CLOSED Maintenance
and staff
training

14

16 10:00 AM Little Scientists
(ages 3- 5)

17 10 AM - Baby &
Toddler Storytime

18 3:00–5:00 PM LEGO® Lab!

19 10:00 AM Stories & Crafts!

20 10:00 AM Friday Morning
Book Group

21 10 AM - 12 PM
Friends of Monona
Public Library Book Drive

Adult events

Register for events at
www.mononalibrary.org

Monona Public Library
1000 Nichols Road
Monona, WI 53716

See our online calendar at www.mononalibrary.org for more details.

Sun

Teen events

All ages events

*Registration required

15 Open Sundays
1:00 - 5:00 PM

Tue

www.mononalibrary.org

10:30 AM - Playtime
6:00 PM - Monthly
Knit Night

Hours:

7 PM - Monona Library
Board public meeting

Phone: 608-222-6127

Mon–Wed: 9am–8pm
Thurs–Fri: 9am–6pm
Sat: 9am–5pm
Sun: 1–5pm (Labor Day–
Memorial Day Weekend
Closed Sundays in the summer)

5

th

MONONA PUBLIC LLIBRARY

Wed

Thu

10:30 AM Pretend & Play!

10:30 AM Pretend & Play!

22 Open Sundays
1:00 - 5:00 PM

23 9:30 AM 24 10 AM - Baby &
25 6:30 PM 26 10:00 AM Curious Critters Story- Toddler Storytime
Wednesday Evening Stories & Crafts!
*2:00 PM - Monona time at Aldo Leopold 10:30 AM - Playtime Book Club
10:30 AM Nature Center!
History Club: Looking
Pretend & Play!
*5:00 PM - Book
Scouts! (ages 5 - 9)
for Edna - An Edna
Taylor Scrapbook
*6:30 PM - Eco-Action
Tuesdays: AI in WI
29 Open Sundays
1:00 - 5:00 PM

30

31
10:00 AM - Music
Together Toddler Tunes
*6:00 PM - Wisconsin
Film Festival Sneak
Peek
26/28

Fri

Sat

*11 AM - Makerspace
Kids (ages 6 -12)
*1 PM - Teen Makerspace (ages 10 - 17)
27 10:00 AM 28
Bilingual Storytime &
Craft (all ages)

Masks are
encouraged and
appreciated.

*Registration
required

Monona Public Library Calendar of Events
April 2026
Sun
Children’s events

*Registration required

See our online calendar at www.mononalibrary.org for more details.

Mon

Tue

Wed

Thu

Fri

Sat

1

2 10:00 AM Madison Ballet
Special Projects
Storytime

3

4

5 Open Sundays
1:00 - 5:00 PM

6 10:30 AM7
Scoops & Stories Construction Vehicle
Edition!

8 *6:00 PM Creating & Making
Together: Intro to
Bargello

9

10

11:00 AM 11
Bilingual Storytime &
Craft (all ages)

12 Open Sundays
1:00 - 5:00 PM

13 10:00 AM ArtStudio Kids!
(ages 2- 5)

Teen events
Adult events
All ages events
Register for events at
www.mononalibrary.org

Monona Public Library
1000 Nichols Road
Monona, WI 53716
Phone: 608-222-6127
www.mononalibrary.org
Hours:
Mon–Wed: 9am–8pm
Thurs–Fri: 9am–6pm

14 LIBRARY
CLOSED Carpet
Cleaning

15 CANCELLED:
16 10:00 AM 3:00–5:00 PM Dream Park
®
LEGO Lab!
Construction
*6:00 PM - National Vehicle Fun!
Arab American
Heritage Month:
Local Connections
LIMITED SERVICES: MUST have card to check out (no ID), NO LINKcat or account access, NO placing holds

17 New & Improved 18
*11:00 AM LINKcat and LINKcat Makerspace Kids
mobile app available (ages 6 -12)
10:00 AM - Friday
Morning
Book Group

*1:00 PM - Teen
Makerspace: Polymer
Clay Worry Stones
(ages 10 - 17)

19 Open Sundays
1:00 - 5:00 PM

22 6:30 PM 23 10:00 AM Stories & Crafts!
Wednesday
Evening
*5 PM - Graphic Novel
10:30 AM Book Club (ages 9-13) Book Club
Pretend & Play!
6:00 PM - Knit Night

24

25

Sat: 9am–5pm

*6:00 PM - An
Intimate Evening
with Emily Dickinson

Sun: 1–5pm (Labor Day–
Memorial Day Weekend
Closed Sundays in the summer)

5

th

MONONA PUBLIC LLIBRARY

20 10:00 AM Little Scientists
(ages 3 - 5)

26 Open Sundays
1:00 - 5:00 PM

21 10 AM - Play Cafe

7 PM - Monona Library
Board public meeting

27 9:30 AM 28 10 AM - Baby &
Curious Critters Story- Toddler Storytime
time at Aldo Leopold 10:30 AM - Playtime
Nature Center!
*5:00 PM - Book
Scouts! (ages 5 - 9)
*6:30 PM27/28
- Eco-Action
Tues.: Bird Migration

29 *6:00 PM - A
Safer Migration:
Reducing Songbird
Collisions with
Windows

30
10:00 AM Masks are
Stories & Crafts!
encouraged and
10:30 AM Pretend & Play!

appreciated.

*Registration
required

Monona Public Library Calendar of Events
May 2026
Sun
Children’s events

Mon

*Registration required

See our online calendar at www.mononalibrary.org for more details.

Tue

Wed

Thu

Fri

1

Teen events

Sat

2
1:00 PM - Live
Insect Discovery & Craft
with UW-Madison Insect
Ambassadors (all ages)

Adult events
All ages events

3 Open Sundays
1:00 - 5:00 PM

4 10:30 AM Scoops & Stories
at Grand Crossing
Park!

5 6:30 PM Mending Circle

6

7

8

9

10 Open Sundays
1:00 - 5:00 PM

11

12 *5 PM - Graphic
Novel Book Club
(ages 9-13)

13 *1:00 - 3:00 PM
- Memory Screening

14

15 10:00 AM Friday Morning
Book Group

16

19 6:00 PM Monthly Knit Night

20

21

22

23

27 6:30 PM 28
Wednesday Evening
Book Club

29

30
Masks are

Register for events at
www.mononalibrary.org

Monona Public Library
1000 Nichols Road
Monona, WI 53716
Phone: 608-222-6127

*6:00 PM - Creating
& Making Together

www.mononalibrary.org
Hours:
Mon–Wed: 9am–8pm
Thurs–Fri: 9am–6pm

17 Open Sundays
1:00 - 5:00 PM

18

7 PM - Monona Library
Board public meeting

Sat: 9am–5pm
Sun: 1–5pm (Labor Day–
Memorial Day Weekend
Closed Sundays in the summer)

5

th

MONONA PUBLIC LLIBRARY

24 Open Sundays
1:00 - 5:00 PM
31
Summer Hours:
Closed Sundays
through Sept. 7

25 LIBRARY
CLOSED

26 *6:30 PM Eco-Action Tuesdays

28/28

encouraged and
appreciated.

*Registration
required