On the agenda: Campbell meeting — data center (Jan 21)

WEST VALLEY SANITATION DISTRICT
OF SANTA CLARA COUNTY, CALIFORNIA
AGENDA
BOARD OF DIRECTORS REGULAR MEETING
5:00 p.m., Wednesday, January 21, 2026
District Office -- 100 East Sunnyoaks Avenue
Campbell, California
(408) 378-2407

Chairperson: See Item No. 2, below
Vice-Chairperson:
Staff
Recommendation
1.

Roll Call.

Confirm Quorum

2.

Selection of Chairperson and Vice-Chairperson for calendar year 2026.

Action

Staff Recommendation: Select a Chairperson and Vice-Chairperson
to serve during calendar year 2026.
CLOSED SESSION
3.

Closed session pursuant to Government Code §54957.6:
Public Employee Contract Negotiation. Agency designated
representative: Roberta Greathouse, Peckham & McKenney.
Employee: District Manager and Engineer.
RECONVENE IN OPEN SESSION

4.

Information

Reconvene in open session and report out any required information
pursuant to Government Code §54957.1.
ORAL COMMUNICATIONS

5.

Information

This portion of the meeting is reserved for persons wishing to
address the Board on any matter not on the agenda.
WRITTEN COMMUNICATIONS

6.

Information

None.
PUBLIC HEARINGS

7.

None.
1

WVSD Agenda
January 21, 2026 (Continued)
UNFINISHED BUSINESS
8.

Action

Ordinance No. 155 – Amendments to Chapter 6 of the District’s
Ordinance Code Relating to Reimbursement of Excess Costs.
Staff Recommendation: Second reading and adoption of ORDINANCE
NO. 155, AN ORDINANCE OF THE WEST VALLEY SANITATION DISTRICT
BOARD OF DIRECTORS, AMENDING CHAPTER 6 OF THE DISTRICT’S
ORDINANCE CODE TO ADD SECTION 6.110 REGARDING REIMBURSEMENT
OF EXCESS COSTS.
CONSENT CALENDAR (Items 9 – 13 to be taken in one motion)

9.

Action

Previous meeting minutes.
Staff Recommendation: Approve the minutes for the Regular Board
of Directors Meeting on December 10, 2025.

10.

Treatment Plant Advisory Committee meeting minutes.
Staff Recommendation: Accept the minutes for the Regular Meeting
of the Treatment Plant Advisory Committee of the San Jose/Santa
Clara Regional Wastewater Facility on November 13, 2025.

11.

Investment Report.
Staff Recommendation: Approve the report on commingled funds
invested by the County of Santa Clara for West Valley Sanitation
District, as of November 30, 2025.

12.

Consolidated Income and Expense Statement.
Staff Recommendation: Approve the Consolidated Income and
Expense Statement for the period ended November 30, 2025.

13.

Payment of invoices.
Staff Recommendation: Approve the payment of invoices for
December 11, 2025, to January 14, 2026.
NEW BUSINESS

14.

Action

Election of representatives for advisory committee and board.
Staff Recommendation: The Board of Directors:
A. Appoint Treatment Plant Advisory Committee (TPAC) member
and one alternate for representing the District at the Committee.
B. Appoint Sewer Advisory Board member and one alternate for
representing the District at the Board.
2

WVSD Agenda
January 21, 2026 (Continued)
DIRECTORS' ITEMS

Information

15.

Directors’ reports, announcements, and questions.

16.

Interim District Manager’s report.
ADJOURNMENT

17.

Adjournment. (Next meeting is scheduled for February 11, 2026, 5:00 p.m. at District Office)

This agenda is also available on the District website at www.westvalleysan.org. All items on the agenda
are subject to action or change by the Board of Directors. The West Valley Sanitation District will
provide reasonable disability-related modification or accommodation to a person with a disability who
requires a modification or accommodation in order to participate in the meeting. Please contact the
District Secretary at (408) 378-2407 at least 48 hours before the meeting if you require such modification
or accommodation.
Members of the public may speak on any matter within the jurisdiction of the District by identifying
themselves at the beginning of the meeting. Comments not listed on the agenda will be taken under Oral
Communications. Comments on matters appearing on the agenda will be taken during consideration of
the item.
3

The agenda was amended to include the written communication
received after the agenda was published on Jan. 16, 2026.

From:
Sent:
To:
Subject:

AGENDA ITEM NO. ___6___
01/21/26

[email protected]
Tuesday, January 20, 2026 12:13 PM
Lesha Luu
Online Form Submittal: Board Agenda Written Comment Submittal Form

CAUTION· This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.

Board Agenda Written Comment Submittal Form
Agenda Date:

1/20/2026

Area of Agenda

A public comment for a particular item

Agenda Item:

Inappropriate issue of permit and failed field check

Comment:

I am writing to the Board to seek a refund of permit fees and
reimbursement for unnecessary contractor mobilization costs.
These costs were incurred solely because the District's
Engineering Department issued a permit for work that was
already completed and recorded in the District's own mapping
system.
Statement of Facts
Existence of Infrastructure: My property has a functional
property line cleanout. This cleanout is recorded on the
District's maps.
Paid Investigation Failure: In February 2025, I paid a $425
permit/investigation fee. The District performed a "field check"
but reported that no cleanout existed. I have since discovered
that the cleanout was at the exact location shown on the map,
covered by only a few inches of soil.
Improper Permit Requirement: Based on this failed field check,
the District mandated that I apply for a permit to install a new
cleanout.
The District should never have issued this permit, as the
requirement for a cleanout had already been met.
Basis for Complaint
Failure of Duty: The District collected a fee for an
"investigation" but failed to use its own mapping data to locate
the asset. For the District to miss an asset that is "on the map"

1

From:
Sent:
To:
Subject:

[email protected]
Tuesday, January 20, 2026 5:50 PM
Lesha Luu
Online Form Submittal: Board Agenda Written Comment Submittal Form

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.

Board Agenda Written Comment Submittal Form
Agenda Date:

1/20/2026

Area of Agenda

Under "Written Communications" for no related item

Comment:

Formal Grievance: Administrative Negligence and Improper
Permit Issuance - Permit S105779
Dear Members of the Board,
I am submitting this formal comment to request a full refund of
permit fees and reimbursement for unnecessary contractor
costs of $4000 incurred due to a series of administrative
failures by District staff.
1. Improper Issuance of Permit for Existing Infrastructure The
District issued a permit requiring the installation of a property
line cleanout at 12305 Candy Ct. However, a functional
cleanout already existed at the location recorded in the
District's own mapping system. It is a fundamental
administrative error to mandate a permit-and collect fees-for
a requirement that has already been met and recorded in the
District's database.
2. Failure of Paid "Field Check" and Investigation I paid a $425
investigation fee for a professional field check and CCTV
inspection. Despite having a map of the asset, District staff
failed to locate the cleanout, which was found to be lightly
buried under only a few inches of mud. For the District to
charge a resident for an "investigation" that misses a mapped
asset at the exact location recorded is a failure of service. As a
new owner, I cannot be held responsible for "maintaining" an
asset that the District's own permit office officially declared
non-existent.
3. Failure to Provide Marking or Location Guidelines Per

AGENDA ITEM NO.
WEST VALLEY SANITATION DISTRICT

8
9
01/21/26

MEMORANDUM

DATE:

January 8, 2026

TO:

Board of Directors

FROM:

Kent Edler, Interim District Manager and Engineer

SUBJECT:

ORDINANCE NO. 155 – AMENDMENTS TO CHAPTER 6 OF THE
DISTRICT’S ORDINANCE CODE RELATING TO REIMBURSMENT OF
EXCESS COSTS

Recommendation
Second reading and adoption of ORDINANCE NO. 155, AN ORDINANCE OF THE WEST VALLEY
SANITATION DISTRICT BOARD OF DIRECTORS, AMENDING CHAPTER 6 OF THE DISTRICT’S
ORDINANCE CODE TO ADD SECTION 6.110 REGARDING REIMBURSEMENT OF EXCESS COSTS.
Background
At the December 10, 2025 Board Meeting, Ordinance No. 155 was introduced and the Board
continued the matter to January 21, 2026 for the second reading and adoption. Attached is the
staff report that was submitted at the December 10th meeting along with a final copy of the
ordinance.

Attachments:
Ordinance 155
December 10, 2025 Board Report

ORDINANCE NO. 155
AN ORDINANCE OF THE WEST VALLEY SANITATION DISTRICT BOARD
OF DIRECTORS, AMENDING CHAPTER 6 OF THE DISTRICT’S
ORDINANCE CODE TO ADD SECTION 6.110 REGARDING
REIMBURSEMENT OF EXCESS COSTS
WHEREAS, the Board of Directors of the West Valley Sanitation District has determined
that, in order to provide property owners with financial options regarding connection to the
District’s sewer system, it is in the public interest to implement a reimbursement program for
excess costs;
NOW THEREFORE, IT IS HEREBY ORDAINED by the Board of Directors of the West
Valley Sanitation District as follows:
1. Amendment: Section 6.110 shall be added to Chapter 6 of the West Valley Sanitation District
Ordinance Code to read as follows:
6.110 Reimbursement of Excess Costs
(A) Excess costs equal the sum of the following:
(1) Where an installer has installed either an 8-inch or 6-inch sewer line and related
appurtenances located along the boundary of the installer's property and such line is
subject to potential future use by one or more other properties, the excess cost shall
be one-half (50%) of the certified cost of installing such line and appurtenances.
(2) Where an installer has installed sewer lines and appurtenances that extend beyond
what is required for the installer to connect their property to the District’s sewer
system, where such lines will not be used by the installer to serve its own needs, and
where such lines have been extended wholly for the purpose of potential future use
by one or more other properties, the excess cost shall be one hundred percent (100%)
of the certified cost of installing such line and appurtenances.
(B) Prior to the start of any work for which reimbursement for excess costs will be claimed,
the District and the installer shall enter into a reimbursement agreement, prepared or
approved by the District Manager, to confirm the requirements of the installer in order to
obtain reimbursement. The agreement shall identify the other properties that will benefit
from the sewer improvements constructed by the installer and the share of excess cost
that will be allocated to each of these properties. The reimbursement agreement shall
calculate the division of such costs among the property owner and future users, provided
that no cost of administration or management undertaken by an installer and no cost of
improvements outside a public right-of-way or public easement shall be included.

1

(C) Upon completion of the work for which reimbursement for excess costs will be claimed
and acceptance of the improvements by the District, the installer shall furnish to the
District Manager a detailed certification of all construction costs incurred by the installer
for the sewer improvements, including the cost of any design, engineering, plan check,
or inspection services provided by the District and charged to the installer. The cost
certification shall be supported by such invoices, cancelled checks, and other
documentation as the District may require to verify the accuracy and legitimacy of all
costs claimed by the installer. Upon approval of the cost certification, the District
Manager shall determine the excess costs that may be reimbursed to the installer. The
determination of excess cost by the District Manager shall be final and conclusive.
(D) The term of the reimbursement agreement shall not exceed ten (10) years if the excess
cost to be reimbursed is less than $500,000, or fifteen (15) years if the excess cost to be
reimbursed is $500,000 or greater.
(E) In the event the District receives an application during the term of the reimbursement
agreement for connection to the District's sewer system by any of the properties identified
in the reimbursement agreement as having benefited from the sewer improvements
constructed by the installer, the District shall require, as condition for granting a
connection permit, that the benefiting property pay its share of the excess cost as part of
the connection fees payable to the District pursuant to Section 10.090 of the District
Ordinance Code. Such payment shall promptly be reimbursed by the District to the
installer, or to the party entitled to receive the same.
(F) The installer shall be entitled to receive reimbursement payments for excess costs until
one of the following shall first occur:
(1) Disbursements to the installer equal the total of excess costs specified in the
determination of excess costs by the District Manager.
(2) Expiration of the term of the reimbursement agreement. The District shall not be
responsible for advising the installer of the expiration date.
(3) The withdrawal of the sewer improvements that were the subject of the
reimbursement agreement, or detachment of the improvements constructed from the
jurisdiction of the District. The District shall be under no obligation to inform the
installer of such withdrawal.
(4) The District is without legal authority to collect connection fees.
2. California Environmental Quality Act
The Board finds and determines that adoption of this Ordinance is categorically exempt
from the provisions of the California Environmental Quality Act under California Code of
Regulations Title 14, Section 15308, as an action taken by a regulatory agency to ensure the
maintenance, restoration, enhancement, or protection of the environment.

2

3. Publication
This ordinance shall take effect and be in force no less than thirty (30) days after its
enactment, and before expiration of fifteen (15) days after its enactment it shall be published once
with the names of the members of the Board of Directors voting for and against the same in at least
one newspaper of general circulation published and circulated in the District.
INTRODUCED at a regular meeting of the Board of Directors of West Valley Sanitation
District on the 10th day of December 2025.
ENACTED at a regular meeting of the Board of Directors on 21st day of January 2026,
by the following vote:

AYES:

Directors

NOES:

Directors

ABSENT: Directors
ABSTAIN: Directors

Attest:

_____________________________
Chairperson of the Board

_________________________
Secretary

3

AGENDA ITEM NO.
WEST VALLEY SANITATION DISTRICT
OF SANTA CLARA COUNTY, CALIFORNIA

9
9
01/21/26

BOARD OF DIRECTORS MEETING
December 10, 2025
The Board of Directors of West Valley Sanitation District of Santa Clara County, California,
convenes this day in regular session at 5:00 p.m. at the District Office, 100 East Sunnyoaks Avenue,
Campbell, California.
Roll Call
1. Present: Directors – Susan Ellenburg, Dan Furtado, Lisa Shannon, Yan Zhao, and Rob Moore,
Chairperson.
Absent: None.
Staff: Kent Edler, Interim District Manager and Engineer; Erica Gonzalez, District Counsel;
Roberta Greathouse, Executive Recruiter, Peckham & McKenney; and Lesha Luu, Secretary.
Closed Session
2. The Board adjourned at 5:01 p.m. to closed session. Closed session pursuant to Government Code
§54957.6: Public Employee Contract Negotiation. Agency designated representative: Roberta
Greathouse, Peckham & McKenney. Employee: District Manager and Engineer.
Chairperson Moore left the meeting at 5:43 p.m. Vice-Chairperson Zhao assumed the chair.
Reconvened In Open Session
3. The Board reconvened in open session at 5:48 p.m. No reportable items.
Oral Communications
4. None.
Written Communications
5. None.
Public Hearings
6. None.
Unfinished Business
7. None.
Consent Calendar (Items 8 - 12 to be taken in one motion)
1

WEST VALLEY SANITATION DISTRICT
OF SANTA CLARA COUNTY, CALIFORNIA
BOARD OF DIRECTORS MEETING
December 10, 2025
8. Previous meeting minutes. Approve the minutes for the Regular Board of Directors Meeting on
November 17, 2025, and Special Board of Directors Meetings on December 3, 2025, and
December 4, 2025.
9. Treatment Plant Advisory Committee meeting minutes. Accept the minutes for the Regular
Meeting of the Treatment Plant Advisory Committee of the San Jose/Santa Clara Regional
Wastewater Facility on September 11, 2025.
10. Investment Reports. Approve the reports on commingled funds invested by the County of Santa
Clara for West Valley Sanitation District, as of October 31, 2025, and the report from County
Controller, as of September 30, 2025.
11. Consolidated Income and Expense Statement. Approve the Consolidated Income and Expense
Statement for the period ended October 31, 2025.
12. Payment of invoices. Approve the payment of invoices for November 13, 2025, to December 10,
2025.
Motion by/Second by: Ellenburg/Furtado to approve Consent Calendar Items 8-12. Motion
passed by the following vote:
AYES:
Ellenburg, Furtado, Shannon, Zhao
NOES:
None
ABSENT: Moore
New Business
13. Proposed amendments to Chapter 6 of the District’s Ordinance Code Relating to reimbursement
of Excess Costs. A. Introduce ORDINANCE NO. 155, AN ORDINANCE OF THE WEST VALLEY
SANITATION DISTRICT BOARD OF DIRECTORS, AMENDING CHAPTER 6 OF THE DISTRICT’S
ORDINANCE CODE TO ADD SECTION 6.110 REGARDING REIMBURSEMENT OF EXCESS COSTS. B.
Schedule second reading and adoption of Ordinance No. 155 for January 21, 2026. The Interim
District Manager reported that information regarding the reimbursement program was presented
at the November meeting. As directed by the Board, staff presented the first reading of an
ordinance relating to a reimbursement program for excess costs. The program includes
reimbursement of up to 50% for installation of sewer line along the installer’s property boundary
and up to 100% for installation of sewer line beyond what is required for the installer’s property
that would benefit additional properties. The reimbursement period would be 10 years for total
project costs under $500,000 and 15 years for total project costs $500,000 or greater, and would
require the installer to enter into a reimbursement agreement prior to installation. District Counsel
has reviewed and advised that in most cases, the prevailing wage requirement would not apply
due to project cost thresholds. There were no questions from the Board.

2

WEST VALLEY SANITATION DISTRICT
OF SANTA CLARA COUNTY, CALIFORNIA
BOARD OF DIRECTORS MEETING
December 10, 2025
Motion by/Second by: Ellenburg/Furtado and Shannon to approve the introduction of amending
Chapter 6 of the District’s Ordinance Code adding section 6.110 and schedule second reading and
adoption for January 21, 2026. Motion passed by the following vote:
AYES:
Ellenburg, Furtado, Shannon, Zhao
NOES:
None
ABSENT: Moore
14. Budget Modification for Fiscal Year 2025-2026. Accept the amendments and approve the
Modified Budget for Fiscal Year 2025-2026. Director Furtado thanked the staff for the report.
There were no questions from the Board.
Motion by/Second by: Furtado/Ellenburg to accept the Annual Report and the Memorandum on
Internal Control and Required Communications of West Valley Sanitation District for Fiscal Year
2024-2025. Motion passed by the following vote:
AYES:
Ellenburg, Furtado, Shannon, Zhao
NOES:
None
ABSENT: Moore
Directors’ Items
15. There were no Directors’ reports, announcements, and questions.
16. Interim District Manager and Engineer’s report. The Interim District Manager reported that the
District will be closed from December 24th through January 2nd, with staff using accrued leave
for non-holiday closures. Questions from the Board were addressed by staff.
Adjournment
16. There being no further items of business, the meeting was adjourned at 5:55 p.m. The next Regular
Board Meeting is scheduled for January 21, 2026, at 5:00 p.m.

________________________________________
ROB MOORE, CHAIRPERSON
Attest:
_______________________
Secretary
3

AGENDA ITEM NO. ___10___
01/21/26

Page 1
Action Minutes
TPAC 11-13-25

MINUTES OF THE

SAN JOSE/SANTA CLARA

TREATMENT

PLANT ADVISORY COMMITTEE
San José City Hall
Thursday, November 13, 2025, at 4:00 p.m.

ROLL CALL
The Treatment Plant Advisory Committee Meeting convened at 4:00p.m. Roll call was taken
with the following members in attendance.
Committee Members: Domingo Candelas, David Cohen, Albert Gonzalez, Karen Hardy,
Patrick Kwok, Manuel Pineda, Lisa Shannon*.
* Alternate for Dan Furtado
Ayes 4 7 (Candelas, Cohen, Gonzalez, Hardy, Kwok, Pineda, Shannon)

Nays - 0
Abstain 4 0

Absent 4 2 (Montano, Mulcahy)
APPROVAL
A.

OF MINUTES

September 11, 2025

Action: On a motion made by Committee Member Albert Gonzalez and a second by
Committee Member David Cohen, TPAC recommended approval of the Minutes:
Ayes - 7 (Candelas, Cohen, Gonzalez, Hardy, Kwok, Pineda, Shannon)
Nays - 0
Abstain 4 0
Absent 4 2 (Montano, Mulcahy)

UNFINISHED BUSINESS/REQUEST FOR DEFERRALS
There was no unfinished business.

DIRECTOR9S REPORT
Director9s Report (verbal)
CIP Quarterly Status Report: July 4 September 2025

Page 2
Action Minutes
TPAC 11-13-25

=

AGREEMENTS/ACTION

A.

ITEMS

Master Consultant Agreement with HydroScience Engineers, Inc. for Consultant
Engineering Services for the South Bay Water Recycling System Condition Assessment
Staff Recommendation: Approve a two-year term Master Consultant Agreement with
HydroScience Engineers, Inc., to support completion of a condition assessment of the South
Bay Water Recycling system for a total maximum compensation of $500,000.
This item will be considered by City Council on November 18, 2025.

Committee Member Patrick Kwok (Kwok) asked if there was only one consultant who
participated in the request for proposal. Environmental Services Director Jeff Provenzano
(Provenzano) responded that there were two consultants during this request for proposal.
Kwok stated he had misspoken and had thought we were discussing item 5.B.
Lisa Shannon (Shannon) (Alternate for Committee Member Dan Furtado) made a statement
noting that capital improvement projects are not authorized to be charged to West Valley
Sanitation District, or any of the tributary agencies, pursuant to the Master Agreement.
Shannon noted that West Valley Sanitation District is prepared to discuss an amendment to
the Master Agreement, and that it is not immediately evident how these projects relate to the
necessary operation of the RWF.
Kwok commented that HydroScience Engineers is a highly reputable consultant, and that he
is glad they were selected. Kwok also noted that the staff report is very detailed. Kwok
expressed that he was not sure that the tributary agencies were involved in the discussion.
Regional Wastewater Facility General Manager Mariana Chavez- Vazquez (ChavezVazquez) noted that Kwok was commenting on item 5.B. Chair Domingo Candelas
(Candelas) redirected the conversation to item 5.A.
Kwok commented that the South Bay Water Recycling System was installed due to the flow
cap and noted that continuing running the South Bay Water Recycling system is the right
thing to do. Kwok asked if the city would consider asking the Valley Water district to run the
South Bay Water Recycling System instead. Committee Member David Cohen (Cohen)
asked what the net revenue from operating the South Bay Water Recycling System is.
Provenzano responded that the operation of the South Bay Water Recycling System began to
break even around 2013, and that the current net revenue is around $8 million. Cohen noted

that it seems reasonable to spend $500,000 on an assessment of the infrastructure while the
RWF continues to make money selling recycled water.

Kwok noted that the assessment did not include a master plan. Provenzano responded that
replacing the South Bay Water Recycling System would cost billions of dollars. Provenzano
also noted that the last condition assessment was about 15 years ago, and that the last report
noted that it is much more expensive to replace items than it is to maintain it through

Page 3
Action Minutes
TPAC 11-13-25

preventative maintenance and smaller projects. Provenzano noted that this assessment is not
an update to a master plan, but a condition assessment looking at the existing infrastructure,
and informing staff on projects that need to be done over the next several years to keep the
system in working condition, in order to save money by making small investments in the
system. Kwok commented that even though the South Bay Water Recycling system does
provide revenue, the consultant report might recommend a major overhaul of the system,
thus costing more money. Kwok asked if the RWF should be in the business of providing
water as well as the wastewater business. Kwok asked if staff would consider asking Valley
Water district to take control of the South Bay Water system. Committee Member Manuel
Pineda (Pineda) commented that this is a larger policy question that can be added to the
agenda in the future. Pineda also noted that regardless of a future policy discussion, which
would likely be a multi-year process, it would be best to know how the South Bay Water
Recycling system is functioning by conducting this assessment. Candelas commented that the
approval of this item would allow for a specific infrastructure report summary.
Vice Chair Karen Hardy (Hardy) made a comment that this assessment will help the entire
system, and that it is difficult to draw a hard line on jurisdiction when multiple entities are
part of the system.
There was no comment from the public on this item.
Action: On a motion made by Vice Chair Karen Hardy and a second by Committee

Member Gonzalez, TPAC recommended approval of the item:
Ayes 4 5 (Candelas, Cohen, Gonzalez, Hardy, Pineda)
Nays 4 2 (Kwok, Shannon)
Abstain 4 0
Absent 4 2 (Montano, Mulcahy)

B. Master Consultant Agreement with Raftelis Financial Consultants, Inc. for Wastewater
Flow and Loading Study
Staff Recommendation: Adopt a resolution authorizing the City Manager, or her designee,
to negotiate and execute a master consultant agreement with Raftelis Financial Consultants,
Inc. for an amount not to exceed $3,700,000.

This item will be considered by City Council on November 18, 2025
There was a presentation by Environmental Services Department Division Manager Nick
Ajluni (Ajluni).
Hardy commented that there has not been a flow study in 10 years, and that there has never
been an intensive field study. She asked if this flow study will determine whether the
tributary agencies are paying too much or not enough, determined by the loads in the flow
study. Chavez- Vazquez responded in the affirmative.

Page 4
Action Minutes
TPAC 11-13-25

Kwok commented that this is a worthwhile project and is long overdue. He noted that he is
happy with the report. Kwok commented that his concern had been that there is only one
consultant who proposed but is glad to see that Raftelis is a good financial consultant with
sub-consultants with expertise in wastewater. Kwok requested more involvement with the
tributary agencies on this project. Chavez-Vazquez clarified that this item is just the master
agreement, and that the engagement plan with the tributary agencies and their designated
technical leads will be a next step in the process, and that the plan is for this to be a
collaborative effort.
Shannon stated that West Valley Sanitation District objects to any change in the
methodology used for operation and maintenance cost allocation but will participate in the
study. She noted that West Valley Sanitation District does not agree to the methodology or
future use of this study or any attempts to unilaterally alter their rights or obligations under
the Master Agreement.
Committee Member Albert Gonzalez (Gonzalez) commented on the importance of data and
noted that Raftelis appears knowledgeable and reputable. Chavez-Vazquez commented that
the City does do outreach to attempt to increase participation in requests for proposals, but
that the amount of participation is out of the City9s control. Chavez-Vazquez expressed
confidence in Raftelis and their sub-consultants. Kwok agreed.
Candelas agreed with Hardy that there is a necessity to maximize accuracy in statements and
bills for residents.

There was no comment from the public on this item.
Action: On a motion made by Committee Member Patrick Kwok and a second by Vice
Chair Karen Hardy, TPAC recommended approval of the item:
Ayes 4 6 (Candelas, Cohen, Gonzalez, Hardy, Kwok, Pineda)
Nays 4 1 (Shannon)
Abstain 4 0
Absent 4 2 (Montano, Mulcahy)
. Master Easements Agreement and Site Works Agreement with Microsoft Corporation
and Valley Water for San José-Santa Clara Regional Wastewater Facility
Staff Recommendation: Adopt a resolution authorizing the City Manager, or her designee,
to negotiate and execute a:
a.

Master Easement Agreement with Microsoft Corporation in exchange for a payment of
no less than $9,274,314, including $8,725,000 for the easements and $549,314 for the

city to purchase the potable water line serving the San José-Santa Clara Regional
Wastewater Facility, that will:

Page 5
Action Minutes
TPAC 11-13-25

i.

Convey permanent easements to install below-grade utilities, including potable

water lines, recycled water lines, sanitary sewer lines, fire water lines, and storm

drains across undeveloped buffer lands situated to the south of the San José-Santa
Clara Regional Wastewater Facility operational area;

ii.

Convey temporary construction easements as required to facilitate execution of
the projects contemplated by this Agreement and enumerated in this
memorandum;

iii.

Convey an easement for the extension of McCarthy Lane and provide ingress and
egress access across McCarthy Lane; and

iv.

Convey a temporary construction easement to widen and improve Zanker Road to
include bicycle lanes, a center median, pedestrian walkways, and bioswales; and

b.

Site Works Agreement with Microsoft Corporation and Valley Water defining the scope,
location, and terms of Microsoft Corporation9s construction of a new visitor center on
lands of the San José-Santa Clara Regional Wastewater Facility, which are leased to the
Santa Clara Valley Water District, and other site improvements; and

c.

Any other documents related to and necessary to execute, administer, and/or enforce the
above Agreements.

This item will be considered by City Council on November 18, 2025.
Pineda noted that he would need to abstain from item 5.D. and asked for them to be
presented separately. Candelas agreed.
There was a presentation from Director of Real Estate Kevin Ice (Ice).
Hardy asked to confirm that the RWF would be getting money from this agreement, and that
there is no issue with the using the land that had previously been leased to Valley Water. She
also commented that there would be a future water purification plant, and asked to confirm
that there was nothing in this agreement that would preclude that. Provenzano confirmed.
Provenzano also noted that item 5.D. will discuss developments in the buffer lands and
confirmed that there is plenty of room for the sewer and water lines.
Kwok asked if endangered owls will be relocated. Chavez-Vazquez responded that the
endangered species at the RWF are in a different location, and noted that there will be
mitigation measures for the construction. Chavez- Vazquez reiterated that this is part of the
reason why they want to go through this process only once to minimize the effects to the
animals.
Kwok asked if there are any utilities above ground.
utilities are under ground.

Chavez- Vazquez responded that all

Page 6
Action Minutes
TPAC 11-13-25

Shannon stated that West Valley Sanitation District is entitled to a fair market credit or
payment for this use. She stated that West Valley Sanitation District requests a breakdown of
anticipated disbursements. Shannon also stated that West Valley Sanitation District has
concerns that the City negotiated work with Microsoft and Valley Water that solely benefits
the City and reduces the fair market credit. Shannon asked for a copy of appraisal by
Valbridge Property Advisors,. Ice and Chavez-Vazquez responded in the affirmative.
There was no comment from the public on this item.

Action: On a motion made by Vice Chair Hardy and a second by Committee Member
David Cohen, TPAC recommended approval of the item:

Ayes 4 6 (Candelas, Cohen, Gonzalez, Hardy, Kwok, Pineda)
Nays 4 1 (Shannon)
Abstain 4 0
Absent 4 2 (Montano, Mulcahy)
- Request for Qualification Selection of Developer and Backup Developer for 159 acres at
San José-Santa Clara Regional Wastewater Facility
Staff Recommendation: Adopt a resolution authorizing the City Manager, or her
designee, to:

(a) Select Prologis Inc. as the preferred developer pursuant to the Request for
Qualifications offered, for the 159 acres of economic development land belonging
to the San José-Santa Clara Regional Wastewater Facility, and select a joint
venture between Catellus Development Corporation and Deca Companies as the
backup developer for these lands;
(b) Negotiate and execute an Exclusive Negotiation Agreement with the selected
developer for a term of two years with three one-year option terms at the City of
San José9s discretion; and

(c) Negotiate and execute an Exclusive Negotiation Agreement with the backup
developer, for a term of two years with three one-year option terms at the City of
San José9s discretion, should negotiations with the selected developer fail to
provide an agreement with the terms and conditions sought by the City of San
José for this project.

This item will be considered by City Council on November 18, 2025.
Pineda recused himself and left the room, and was not present for the presentation,

discussion, or vote for this item.

Page 7
Action Minutes
TPAC 11-13-25

Ice continued his presentation.

There was a public comment regarding this item submitted via email by Eileen McLaughlin
on behalf of The Citizens Committee to Complete the Refuge.
Hardy asked a question regarding the recreation section on the map. She also asked about
megawatt capacity. Hardy expressed concern that the previously approved power line that
will go to Santa Clara is now causing some disagreement regarding who will get that power.
Ice answered that the recreation section is not included in the 159 acres of economic
development lands. Ice noted that they would be looking into what to do with that land in the
future. Hardy commented that due to the market shift, she understands the pivot to data
centers. Hardy also commented that data centers take a lot of electricity and water, and that
the use of a blend of reclaimed and purified water decreases backwash problems for data
centers. She noted that it should be ensured that data centers are closed loop, using reclaimed
water, or both. Cohen asked how the 250 megawatts ties into the LS power line. Ice
responded that the 250 megawatts is committed under a cooperation agreement between the
City and PG&E, and that it would be from the LS power line. Cohen asked for clarification
on the 400-megawatt figure. Ice responded that it is his understanding that there is a
possibility to upsize the power from the LS power line in the future. Cohen asked to confirm
that the current agreement is for 250 megawatts, and that any additional power is up for
future discussion. Ice responded in the affirmative.

Cohen noted that he had additional comments that he will share at the City Council meeting
on November 18"". He commented that the recreation space should be retitled as open space.
Chavez-Vazquez responded that changing the designation would require a reopening of the
process and would require a more detailed discussion.
Hardy asked to confirm that this item is for the selection of the developer rather than the
exact plan proposed. Ice confirmed that this item is for the selection of the developer, and
that negotiations have not yet taken place with the developer. Ice stated that the next step is
for the developer to prepare a plan, and that the plan shown in the presentation is not a final
proposal.
Cohen asked if the backup developer believed the retail space was viable. Ice responded in
the negative, and noted that the backup developer included retail space based on the Plant
Master Plan direction.
Shannon asked how long it would take to have something up and running. Ice responded that
the target for Phase 1 is 2030.
Shannon stated that when this item returns to TPAC, West Valley Sanitation District asks for
a fair market credit or payment for this use consistent with its Master Agreement.
Kwok recommended a requirement for the developer to provide odor mitigation measures.
Candelas noted that the details and specifics are still to be negotiated, and encourages
conversations regarding building traits.

Page 8
Action Minutes
TPAC 11-13-25

Cohen commented that he hopes that the new extension on the eastern section of Nortech
Parkway can be named after Thomas Foon Chew.
Gonzalez commented on the importance of engaging the community in this discussion.
Action: On a motion made by Committee Member Albert Gonzalez and a second by
Committee Member David Cohen, TPAC recommended approval of the item:
Ayes 4 6 (Candelas, Cohen, Gonzalez, Hardy, Kwok, Shannon)
Nays - 0
Abstain 4 0
Absent 4 3 (Montano, Mulcahy, Pineda)

OTHER BUSINESS/CORRESPONDENCE
There was no other business or correspondence.

STATUS OF ITEMS PREVIOUSLY RECOMMENDED

FOR APPROVAL BY TPAC

A. Recommendation to the City Council on Insurance Renewals for San José 4 Santa
Clara Regional Wastewater Facility
Staff Recommendation:
Recommend that the City Council authorize the Director of Finance or designee to:

(a) Select and purchase City property and liability insurance for the San José 4 Santa
Clara Regional Wastewater Facility (RWF) for the period October 1, 2025, to October
1, 2026, at a total cost not-to-exceed $698,176, as well as an 18.0 percent contingency
for additional property or assets scheduled, subject to the appropriation of funds with
the following carriers:
1)
2)
3)
4)

Factory Mutual Insurance Company for Property Insurance, including Boiler &
Machinery and Terrorism Risk Insurance Act Coverage; and
Beazley Excess and Surplus Insurance Inc. for Terrorism Insurance; and
Axis Surplus Insurance Company, Ironshore Specialty Insurance Company, and
The Princeton Excess and Surplus Lines Insurance Company for $15 million in
.
Excess Flood Insurance on a 50/50 quota share basis; and
Gemini Insurance Company for Auto Liability Insurance for the vehicle fleets at
the San José 4 Santa Clara Regional Wastewater Facility.

Page 9

Action Minutes
TPAC 11-13-25

This item was approved by City Council on September 23, 2025.

REPORTS
Open Purchase Orders Greater Than $100,000 (including Service Orders)
For Procurement and Contract Activity between $100,000 and $1.43 Million for Goods
and $100,000 and $350,000 for Services.

A.

8. A. Purchase Order Report 9/1/2025 4 10/31/2025

There were no comments from the committee or the public on this item.

MISCELLANEOUS

The next regular TPAC Meeting is scheduled in person on December 11, 2025, at 4:00
p.m. at City Hall, Room T1734.

A.

10.

OPEN FORUM
Kwok asked to follow up on the possibility of asking Valley Water to take control of the South
Bay Water Recycling System. Provenzano responded in the affirmative.
Hardy asked about a possible tour of and meeting at the RWF. Chavez- Vazquez responded that
they would like to wait for the dewatering facility to be ready and clean for the committee to
tour.

11.

ADJOURNMENT

The Treatment Plant Advisory Committee meeting was adjourned at 5:09 p.m.

(day (obs

Domingo Candelas, Chair
TREATMENT PLANT ADVISORY COMMITTEE

AAGENDA ITEM NO

INVESTMENT REPORT
AS OF NOVEMBER 30, 2025
COMMINGLED FUNDS INVESTED BY THE COUNTY OF SANTA CLARA FOR
WEST VALLEY SANITATION DISTRICT OF SANTA CLARA COUNTY

FUND

FUND BALANCE

GENERAL (OPERATIONS)

$

RESTRICTED – HILLSIDE
TRUST
$

64,464,681.32

2

$

1,129,620.12

1,994,341.83

33,355.12

325,623.16

6,348.75 1

66,784,646.31

EARNED INTEREST RATES (%)
FISCAL YEAR 2010-11
FISCAL YEAR 2011-12
FISCAL YEAR 2012-13
FISCAL YEAR 2013-14
FISCAL YEAR 2014-15
FISCAL YEAR 2015-16
FISCAL YEAR 2016-17
FISCAL YEAR 2017-18
FISCAL YEAR 2018-19
FISCAL YEAR 2019-20
FISCAL YEAR 2020-21
FISCAL YEAR 2021-22
FISCAL YEAR 2022-23
FISCAL YEAR 2023-24
FISCAL YEAR 2024-25
st
1 Quarter (July-Sept., 2025)
nd
2 Quarter (Oct.-Dec., 2025)
3rd Quarter (Jan.-Mar., 2026)
4th Quarter (Apr.-Jun., 2026)
1

INTEREST
7/1/25 TO DATE

$

1,169,323.99

0.790
0.701
0.561
0.421
0.464
0.709
0.988
1.441
2.026
1.952
1.016
0.800
2.407
3.467
3.690
3.857 2

Interest earned on the Trust Fund is posted to the General (Maintenance and Operations) Fund.
Interest on all funds is posted quarterly, following the quarter in which the interest is earned; i.e.
interest earned in the first quarter is posted in the second quarter.

11
01/21/26

AGENDA ITEM NO.__12___
01/21/26

WEST VALLEY SANITATION DISTRICT
CONSOLIDATED EXPENSE STATEMENT
FIVE MONTHS ENDED NOVEMBER, 2025

BUDGET REPORT

PERCENT OF YEAR EXPIRED, 42
EXPENSES

MODIFIED
BUDGET

YEAR TO DATE
EXPENDED

%
EXPENDED

YR TO DATE
UNDER
(OVER)
BUDGET

BUDGET
LESS
EXP.
%

SALARIES AND EMPLOYEE BENEFITS
SALARIES
BENEFITS

$4,401,120
2,501,682

$1,822,432
1,015,208

41%
41%

$2,578,688
1,486,474

59%
59%

TOTAL SALARIES & BENEFITS

6,902,802

2,837,640

41%

4,065,162

59%

OPERATING EXPENSES
DIRECTORS' FEES
GASOLINE, OIL & FUEL
INSURANCE
MEMBERSHIPS
OFFICE EXPENSE
INFORMATION SERVICES
CONTRACTUAL SERVICES
TREATMENT PLANT OPERATIONS
PROFESSIONAL SERVICES
PRINTING & PUBLICATIONS
RENTS & LEASES
REPAIRS & MAINTENANCE
PROFESSIONAL DEVELOPMENT
UTILITIES
MISCELLANEOUS
REVENUE BOND DEBT SERVICE

13,960
110,000
530,000
37,060
31,100
350,000
415,960
15,938,300
3,652,000
26,250
7,000
734,900
125,250
161,500
44,650
1,289,413

5,040
27,581
52,513
8,504
7,568
191,265
40,651
7,969,150
1,169,764
5,257
2,671
126,651
24,899
59,785
3,595
293,456

36%
25%
10%
23%
24%
55%
10%
50%
32%
20%
38%
17%
20%
37%
8%
23%

8,920
82,419
477,487
28,556
23,532
158,735
375,309
7,969,150
2,482,236
20,993
4,329
608,249
100,351
101,715
41,055
995,957

64%
75%
90%
77%
76%
45%
90%
50%
68%
80%
62%
83%
80%
63%
92%
77%

TOTAL OPERATING EXPENSES

23,467,343

9,988,350

43%

13,478,993

57%

GENERAL FIXED ASSETS
SUBSURFACE LINES & MISC. CONSTRUCTION PROJ.
SEPTIC SYSTEM ABANDONMENT PROGRAM
TREATMENT PLANT & JOINT LINES

590,000
9,100,000
510,000
4,228,100

57,302
1,039,267
5,334
1,835,043

10%
11%
1%
43%

532,698
8,060,733
504,666
2,393,057

90%
89%
99%
57%

TOTAL CAPITAL OUTLAY

14,428,100

2,936,946

20%

11,491,154

80%

TOTAL EXPENDITURES

$44,798,245

$15,762,936

35%

$29,035,309

65%

1

AGENDA ITEM NO.__12___
01/21/26

WEST VALLEY SANITATION DISTRICT
CONSOLIDATED INCOME STATEMENT
FIVE MONTHS ENDED NOVEMBER, 2025

BUDGET REPORT

PERCENT OF YEAR EXPIRED, 42
MODIFIED
BUDGET

INCOME
OPERATING INCOME
SEWER SERVICE CHARGES-TAX ROLL
SEWER SERVICE CHARGES-OTHER
CONNECTION FEES
PERMIT & INSPECTION FEES
PLAN CHECKING FEES
TREATMENT PLANT CAPACITY FEES
HILLSIDE FEE COLLECTED

YEAR TO DATE
RECEIVED

%
RECEIVED

YR TO DATE
(UNDER)
OVER
BUDGET

RCD.
LESS
BUDGET
%

$32,551,243
1,532,271
2,400,000
290,000
1,400
480,000
159,891

$0
1,276,802
1,392,295
158,882
1,540
248,960
600

0%
83%
58%
55%
110%
52%
0%

($32,551,243)
(255,469)
(1,007,705)
(131,118)
140
(231,040)
(159,291)

-100%
-17%
-42%
-45%
10%
-48%
-100%

37,414,805

3,079,079

8%

(34,335,726)

-92%

1,916,027
63,821
11,092
947,670
5,000
0

1,135,969
33,355
0
0
4,656
0

59%
52%
0%
0%
93%
0%

(780,058)
(30,466)
(11,092)
(947,670)
(344)
0

-41%
-48%
-100%
-100%
-7%
-100%

TOTAL NON-OPERATING REVENUE

2,943,610

1,173,980

40%

(1,769,630)

-60%

TOTAL INCOME
TOTAL EXPENDITURES

40,358,415
44,798,245

4,253,059
15,762,936

11%
35%

(36,105,356)
(29,035,309)

-89%
-65%

NET INCOME (EXPENDITURES)
CASH BALANCE JUNE 30, 2025
DECREASE (INCREASE) IN ACCOUNTS RECEIVABLE
CHANGE IN DUE TO (FROM) OTHER FUNDS
EXTRAORDINARY ITEM
CHANGE IN DUE TO (FROM) OTHER ORGANIZATIONS

(4,439,830)
77,978,708

(11,509,877)
77,978,708
(9,808)
-

TOTAL OPERATING INCOME
NON-OPERATING INCOME
INTEREST - COUNTY
INTEREST - HILLSIDE
SEWER REPLACEMENT & EXTENSION FINANCING - P&I
RETURN OF O&M AND CAPITAL FROM CSJ
OTHER NON-OPERATING REVENUE
REIMBURSEMENT FROM CERBT FOR RETIREE MEDICAL

CASH BALANCE NOV 30, 2025

$

73,538,878

$

2

66,459,023

$

(7,070,047)

Agenda Payments for Board Approval
Board Date:

01/21/26

Agenda Item No. 13
Payment
Amount

Check No

Pay Date

Vendor

Payment Description

43003

12/12/2025

ENVIRONMENTAL PRODUCTS & ACCESSORIES

HVC REEL PARTS

6,625.68

43004

12/12/2025

PG&E

OFFICE UTILITIES

504.77

43005

12/12/2025

WESTERN STATES OIL

GASOLINE AND DIESEL FUEL

3,815.01

43006

12/19/2025

AEGIS FIRE SYSTEMS, INC.

FIRE SPRINKLER INSPECTION

450.00

43007

12/19/2025

AMAZON CAPITAL SERVICES, INC.

OFFICE & SAFETY SUPPLIES

45.28

43008

12/19/2025

BROWN & CALDWELL

SARATOGA AVENUE ACP REHAB DESIGN

33,025.65

43009

12/19/2025

BROWN & CALDWELL

LOS GATOS CREEK SEWER ALIGNMENT STUDY

1,051.50

43010

12/19/2025

BROWN & CALDWELL

VASONA PARK SEWER REHAB ESDC

60,815.00

43011

12/19/2025

CWEA

GRADE CERTIFICATION RENEWAL

377.00

43012

12/19/2025

CHAD POZAS

EXPENSE REIMBURSEMENT

270.00

43013

12/19/2025

CINTAS CORPORATION

PROTECTIVE CLOTHING

1,499.53

43014

12/19/2025

DANIEL E. FURTADO, JR

BOARD MEETING FEES

840.00

43015

12/19/2025

DKF SOLUTIONS GROUP, LLC

SAFETY MANAGEMENT AND TRAINING

515.00

43016

12/19/2025

HARRIS & ASSOCIATES, INC.

PACP SEWER POINT REPAIRS

43017

12/19/2025

LISA SHANNON

BOARD MEETING FEES

840.00

43018

12/19/2025

LOS GATOS HARDWARE

HARDWARE AND SUPPLIES

82.31

43019

12/19/2025

M T TIRE SERVICE, LLC

VEHICLE TIRES

842.11

43020

12/19/2025

MB JESSEE PAINTING, INC.

PAINTING SERVICES AND REPAIRS

43021

12/19/2025

MIGUEL BUENROSTRO

EXPENSE REIMBURSEMENT

43022

12/19/2025

OWEN EQUIPMENT SALES

VEHICLE PARTS

1,131.43

43023

12/19/2025

PG&E

OFFICE UTILITIES

2,673.57

43024

12/19/2025

PAUL LUIS

EXPENSE REIMBURSEMENT

43025

12/19/2025

REDWOOD PUBLIC LAW, LLP

LEGAL SERVICES

43026

12/19/2025

ROBERT MOORE

BOARD MEETING FEES

840.00

43027

12/19/2025

SUSAN SLATER ELLENBERG

BOARD MEETING FEES

210.00

43028

12/19/2025

TED COOPER INDUSTRIES

GARDENING SERVICES

534.06

43029

12/19/2025

VANDY VANDERPAARDT

EXPENSE REIMBURSEMENT

330.00

43030

12/19/2025

WEST VALLEY COLLECTION & RECYCLING

TRASH DISPOSAL

251.20

43031

12/19/2025

YAN ZHAO

BOARD MEETING FEES

840.00

43032

12/24/2025

CARPENTERS LOCAL 2236

UNION DUES: PAYROLL 11/24/25-12/21/25

708.00

43033

12/26/2025

AMAZON CAPITAL SERVICES, INC.

OFFICE & SAFETY SUPPLIES

626.25

43034

12/26/2025

BUSINESS CARD

MISC. CONF. AND OFFICE EXPENSE

5,394.30

43035

12/26/2025

CALIFORNIA PUBLIC FINANCE AUTHORITY

ANNUAL FEE

3,471.75

43036

12/26/2025

VERIZON WIRELESS

CELL PHONE SERVICE

43037

12/26/2025

INSITUFORM TECHNOLOGIES, LLC

VASONA PARK SEWER REHAB

WVSD GL - Board Approval - Payments

Wednesday, January 14, 2026

25,725.00

8,175.00
270.00

270.00
4,206.00

510.99
865,887.19

Page 1 of 2

Payment
Amount

Check No

Pay Date

Vendor

Payment Description

43038

12/26/2025

PG&E

LOS GATOS PUMP STATIONS

191.02

43039

12/26/2025

PACIFIC OFFICE AUTOMATION

COPIER LEASE

441.69

43040

12/26/2025

PACIFIC UNDERGROUND CONSTRUCTION

SKY OAKS WAY SSAP REHAB

43041

12/26/2025

ROOTX

SHOP AND FIELD SUPPLIES

387.70

43042

12/26/2025

STEPFORD, INC.

HOSTED DATA STORAGE

1,256.54

43043

12/26/2025

TOWN OF LOS GATOS

STREET REPAIR REIMBURSEMENT

45,600.00

43044

12/26/2025

TPX COMMUNICATIONS

OFFICE TELEPHONES

711.67

43045

12/26/2025

GRAINGER

PARTS AND TOOLS

519.46

43046

1/9/2026

AMAZON CAPITAL SERVICES, INC.

OFFICE & SAFETY SUPPLIES

794.16

43047

1/9/2026

CALPERS

REPLACEMENT BENEFIT CONTRIBUTION

9,467.64

43048

1/9/2026

CA SANITATION RISK MGMT. AUTH.

WORKER'S COMP INSURANCE

1,998.00

43049

1/9/2026

CITY OF SARATOGA

ENCROACHMENT PERMIT

1,250.00

43050

1/9/2026

GYM DOCTORS

GYM EQUIPMENT MAINTENANCE

180.00

43051

1/9/2026

HARRIS & ASSOCIATES, INC.

DEBRIS PIT RECONSTRUCTION PROJECT MGMT

125.00

43052

1/9/2026

M T TIRE SERVICE, LLC

VEHICLE TIRES

726.50

43053

1/9/2026

MISSION COMMUNICATIONS, LLC

MANHOLE & PUMP STATIONS MONITORING

454.80

43054

1/9/2026

PITNEY BOWES

POSTAGE

400.00

43055

1/9/2026

TIMOTHY M. KISER

EXPENSE REIMBURSEMENT

331.37

43056

1/9/2026

U.S. BANK NATIONAL ASSOCIATION

BOND DEBT SERVICE PAYMENT

DFT0001043

12/31/2025

ADP, LLC

ADP PROCESSING FEE

DFT0001044

12/31/2025

BUSINESS CARD

BANK FEE

248.55

DFT0001045

12/31/2025

HEALTHEQUITY, INC.

FSA FEE

75.00

DFT010426-1

1/8/2026

CALPERS

RETIREMENT: PAYROLL 12/22/25-1/4/26

27,760.73

DFT010426-2

1/8/2026

EMPOWER RETIREMENT, LLC

DEF COMP: PAYROLL 12/22/25-1/4/26

15,153.07

DFT010426-3

1/8/2026

WEST VALLEY SANITATION DISTRICT

EMPLOYEE CONTRIB: PAYROLL 12/22/25-1/4/26

DFT120725-1

12/11/2025

CALPERS

RETIREMENT: PAYROLL 11/24-12/7/25

27,415.65

DFT120725-2

12/11/2025

EMPOWER RETIREMENT, LLC

DEF COMP: PAYROLL 11/24-12/7/25

15,023.67

DFT120725-3

12/11/2025

WEST VALLEY SANITATION DISTRICT

EMPLOYEE CONTRIB: PAYROLL 11/24-12/7/25

DFT122125-1

12/24/2025

CALPERS

RETIREMENT: PAYROLL 12/8-12/21/25

27,074.76

DFT122125-2

12/24/2025

EMPOWER RETIREMENT, LLC

DEF COMP: PAYROLL 12/8-12/21/25

19,023.61

DFT122125-3

12/24/2025

WEST VALLEY SANITATION DISTRICT

EMPLOYEE CONTRIB: PAYROLL 12/8-12/21/25

66

Checks

WVSD GL - Board Approval - Payments

Total Amount to Approve:

Wednesday, January 14, 2026

165,946.00

993,456.26
2,071.69

39.00

39.00

39.00

$2,391,855.12

Page 2 of 2

AGENDA ITEM NO.
WEST VALLEY SANITATION DISTRICT

14
9
01/21/26

MEMORANDUM

DATE:

January 8, 2026

TO:

Board of Directors

FROM:

Kent Edler, Interim District Manager and Engineer

SUBJECT:

ELECTION OF REPRESENTATIVES FOR ADVISORY COMMITTEE AND
BOARD

Recommendation
The Board of Directors:
A. Appoint Treatment Plant Advisory Committee (TPAC) member and one alternate for
representing the District at the Committee.
B. Appoint Sewer Advisory Board member and one alternate for representing the District at the
Board.
Background
The 1959 Master Agreement between the City of San Jose and the City of Santa Clara (Owners)
for wastewater treatment established the Treatment Plant Advisory Committee (TPAC). TPAC
exists solely as an advisory body without any actual authority, functioning only within the narrow
scope defined by the Owners that created it. Its purpose is limited to providing recommendations
primarily on matters that the Owners choose to refer to it.
The committee consists of nine members: four representatives from the City of San Jose, two from
the City of Santa Clara, and one each from the City of Milpitas, the Cupertino Sanitation District,
and the West Valley Sanitation District. This composition reflects an owner-dominated structure,
where the Owners hold a disproportionate share of representation, effectively stacking the votes
to override or nullify the input of minority agencies. The committee meets monthly on the second
Thursday to fulfill its limited advisory role. Members receive a monthly stipend of $100,
contingent on their attendance at the scheduled meeting.
The Cost Sharing Agreement between the City of San Jose and the West Valley Sanitation District
for the construction and maintenance of joint-use sanitary sewers establishes the Sewer Advisory
Board (SAB). The Board's responsibilities include reviewing capital improvement budgets,
considering amendments to the cost-sharing agreement when policy guidance is needed to address
conflicting priorities, and providing recommendations to the City of San Jose City Council and the
West Valley Sanitation District Board of Directors on these matters.
The SAB convenes only when staff encounters an impasse and policy-level discussion is required.
At present, no meetings are anticipated due to the routine nature of current activities. When
meetings are necessary, members receive a stipend of $210 for each meeting they attend.