On the agenda: Taylor County Minutes — DATA CENTER (Sep 8)
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TAYLOR COUNTY BOARD OF COUNTY COMMISSIONERS
PERRY, FLORIDA
TUESDAY, SEPTEMBER 8, 2026
6:00 PM
201 E. GREEN STREET
TAYLOR COUNTY ADMINISTRATIVE COMPLEX
THE CHAIR CALLED THE REGULAR MEETING TO ORDER AT 6:00 P.M. THE
MEMBERS OF THE BOARD ATTENDED THE MEETING AS FOLLOWS:
DISTRICT
NAME
HOW ATTENDED
PORTION
ATTENDED
1
CHAIR
JAMIE ENGLISH
IN PERSON
ALL
2
JIM MOODY
IN PERSON
ALL
3
MICHAEL NEWMAN
IN PERSON
ALL
4
PAM FEAGLE
IN PERSON
ALL
5
V-CHAIR
THOMAS DEMPS
IN PERSON
ALL
A FULL BOARD BEING PRESENT.
COUNTY STAFF ATTENDED THE MEETING AS FOLLOWS:
POSITION
NAME
HOW ATTENDED
CO ADMINISTRATOR
ASST CO ADMIN
COUNTY ATTORNEY
LAWANDA PEMBERTON
PATRICIA SADLER
CONRAD BISHOP
IN PERSON
IN PERSON
IN PERSON
PORTION
ATTENDED
ALL
ALL
ALL
COUNTY CONSTITUTIONAL OFFICERS ATTENDED THE MEETING AS FOLLOWS:
POSITION
NAME
HOW ATTENDED
PORTION
ATTENDED
CLERK OF COURT
GARY KNOWLES
IN PERSON
ALL
DEPUTY CLERK
SALINA GRUBBS
IN PERSON
ALL
AGENDA
1.
PRAYER
COMMISSIONER DEMPS LED THE BOARD IN PRAYER, FOLLOWED BY THE PLEDGE OF
ALLEGIANCE TO THE FLAG. BUSINESS WAS TRANSACTED AS FOLLOWS:
2.
PLEDGE OF ALLEGIANCE
3.
APPROVAL OF AGENDA
UPON MOTION OF COUNTY COMMISSIONER FEAGLE, WITH SECOND BY COUNTY
COMMISSIONER MOODY, AND BY UNANIMOUS VOTE, THE BOARD APPROVED THE AGENDA
FOR THIS DATE, AS FOLLOWS:
CONSENT ITEMS:
4.
APPROVAL OF MINUTES OF AUGUST 11, 2026, AUGUST 18, 2026, AND AUGUST 25, 2026.
THE APPROVAL OF THE CURRENT BILLS BY THE BOARD, AS FOLLOWS:
GENERAL REVENUE FUND 75732 THROUGH 75778 INCLUSIVE
GENERAL FUND VOUCHERS V75779 THROUGH V75815 INCLUSIVE
ROAD AND BRIDGE FUND 5018892 THROUGH 5018894 INCLUSIVE
ROAD AND BRIDGE FUND VOUCHERS V5018895 THROUGH V5018907 INCLUSIVE
AND THAT THE CHAIRMAN AND THE CLERK BE AUTHORIZED TO ISSUE COUNTY WARRANTS
COVERING SAME.
5.
EXAMINATION AND APPROVAL OF INVOICES.
6. THE BOARD TO CONSIDER APPROVAL OF THE FISCAL YEAR 2026/2027 EMPA EM
AGREEMENT, AS AGENDAED BY DANNY GLOVER, EMERGENCY MANAGEMENT DIRECTOR.
7. THE BOARD TO CONSIDER APPROVAL OF THE ANNUAL END OF YEAR RECAPITULATION
OF ERRORS AND INSOLVENCIES FOR ALL AD VALOREM & NON-AD VALOREM ROLLS IN OUR
COUNTY FOR 2025, AS AGENDAED BY MARK WIGGINS, TAX COLLECTOR.
8. THE BOARD TO CONSIDER APPROVAL OF T-HANGAR LEASE WITH ANDRE SMITH, AS
AGENDAED BY WARD KETRING, AIRPORT MANAGER.
9. THE BOARD TO CONSIDER THE SIGNATURE OF THE SECOND ADDENDUM FOR MICHAEL
BAKER INTERNATIONAL SERVICES AGREEMENT FOR THE THIRD YEAR GIS REGIONAL TWO
PROJECT, AS AGENDAED BY DAKOTA BEMBRY, 911 COORDINATOR.
10. THE BOARD TO REVIEW AND APPROVE STATE FINANCIAL ASSISTANCE AGREEMENT
SC00CEX AMENDMENT 2 FOR THE COURTHOUSE IMPROVEMENT PROJECT TO INCREASE THE
BUDGET FROM $1,264,000 TO $2,064,000 TO FULLY FUND THE REPLACEMENT OF THE AIR
HANDLER UNITS (AHU'S) AND DUCT WORK IN THE COURTHOUSE, AS AGENDAED BY MELODY
COX, GRANTS WRITER.
11. THE BOARD TO CONSIDER THE APPROVAL FOR SIGNATURE OF THE STATE-FUNDED
AGREEMENT FOR SUPPORT FOR FISCALLY CONSTRAINED COUNTIES' PSAOS DMS-P3-26-07-11
BETWEEN THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES AND TAYLOR
COUNTY, AS AGENDAED BY DAKOTA BEMBRY, 911 COORDINATOR.
12. THE BOARD TO CONSIDER APPROVAL OF THE SHORTLIST OF CONTRACTORS FOR THE
CONSTRUCTION OF FIRE STATION 7, AS AGENDAED BY FIRE CHIEF, DAN CASSEL.
13. THE BOARD TO REVIEW AND APPROVE STATEMENT OF QUALIFICATIONS (SOQ) FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR) REBUILD
FLORIDA INFRASTRUCTURE PROGRAM FOR THE SPECIAL NEEDS EMERGENCY SHELTER. THE
SOQ IS FOR THE PROCUREMENT OF PROFESSIONAL ARCHITECTURAL, ENGINEERING, AND
RELATED DESIGN SERVICES FOR THE PROJECT, AS AGENDAED BY MELODY COX, GRANTS
WRITER.
14. THE BOARD TO REVIEW AND APPROVE STATEMENT OF QUALIFICATIONS (SOQ) FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR) REBUILD
FLORIDA INFRASTRUCTURE PROGRAM FOR THE STEINHATCHEE ROADS PROJECT-FOURTH
AND FIFTH AVENUE NW. THE SOQ IS FOR THE PROCUREMENT OF PROFESSIONAL
ENGINEERING AND RELATED SERVICES FOR THE PROJECT, AS AGENDAED BY MELODY COX,
GRANTS WRITER.
15. THE BOARD TO REVIEW AND APPROVE THE BY-LAWS FOR 2026-2027 FOR THE LOCAL
COORDINATING BOARD (LCB) FOR THE TRANSPORTATION DISADVANTAGED, AS AGENDAED
BY JAMI EVANS, GRANTS COORDINATOR.
16. THE BOARD TO REVIEW AND APPROVE GRIEVANCE PROCEDURES FOR FY 2026-2027
FOR THE LOCAL COORDINATING BOARD FOR THE TRANSPORTATION DISADVANTAGED, AS
AGENDAED BY JAMI EVANS, GRANTS COORDINATOR.
17. THE BOARD TO CONSIDER APPROVAL TO TRANSFER FROM AIRPORT FUEL RESERVES IN
THE AMOUNT OF $20,000 TO ALLOW FOR THE PURCHASE OF FUEL FOR THE REMAINDER OF
THE FISCAL YEAR, AS AGENDAED BY LAWANDA PEMBERTON, COUNTY ADMINISTRATOR.
18. THE BOARD TO CONSIDER APPROVAL OF CONSTRUCTION ENGINEERING AND
INSPECTION SERVICES TASK ORDER FROM RS&H FOR THE 13TH AND CENTRAL USACE
FLOODPLAIN MITIGATION PROJECT TO ADDRESS FLOODING WITHIN THE STEINHATCHEE
COMMUNITY USING AMERICAN RESCUE PLAN ACT FUNDING, AS AGENDAED BY KENNETH
DUDLEY, COUNTY ENGINEER.
19. THE BOARD TO CONSIDER APPROVAL OF FISCAL YEAR 2026-2027 STATE AID TO
LIBRARIES AGREEMENT, AS AGENDAED BY THE COUNTY ADMINISTRATOR.
20. THE BOARD TO APPROVE CERTIFICATE OF NON-AD VALOREM ASSESSMENT ROLL FOR
BOWDEN SUBDIVISION, DEERWOOD AT THE BEACHES SUBDIVISION, GULF COAST ESTATES
SUBDIVISION, OAK RIDGE ESTATES SUBDIVISION, OCEAN POND SUBDIVISION, SCALLOP BAY
SUBDIVISION, STEINHATCHEE ACRES SUBDIVISION, STRICKLAND'S LANDING SUBDIVISION,
WARRIOR CREEK, AND SOLID WASTE, AS AGENDAED BY MARK WIGGINS, TAX COLLECTOR.
21. THE BOARD TO CONSIDER APPROVAL OF REQUEST TO ADVERTISE A REQUEST FOR
QUALIFICATIONS (RFQ) FOR PROFESSIONAL DESIGN, ENGINEERING & PERMITTING SERVICES
FOR THE HODGES PARK REHABILITATION AT KEATON BEACH, AS AGENDAED BY THE COUNTY
ADMINISTRATOR.
22. THE BOARD TO APPROVE THE PAYMENT TO DEPARTMENT OF THE ARMY, U.S. ARMY
CORPS OF ENGINEERS, IN THE AMOUNT OF $1,879,411.76, FOR THE APPROVED
MAINTENANCE DREDGING, AS AGENDAED BY DANNIELLE WELCH, COUNTY FINANCE
DIRECTOR.
23. THE BOARD TO CONSIDER TRANSFER FROM GENERAL FUND RESERVES FOR
CONTINGENCY IN THE AMOUNT OF $39,000 AND THE PAYMENT OF INVOICES TO BEAZLEY
SECURITY, LLC AND CONSTANGY, BROOKS, SMITH & PROPHETE, REGARDING THE
CYBERSECURITY INCIDENT (PA), AS AGENDAED BY DANNIELLE WELCH, COUNTY FINANCE
DIRECTOR.
MOTION TO APPROVE CONSENT ITEMS FOUR (4) THROUGH TWENTY-THREE (23). MOTIONED
BY COUNTY COMMISSIONER FEAGLE, SECONDED BY COUNTY COMMISSIONER MOODY.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
ATTACHMENTS: CHECK REGISTRY; EMPA EM AGREEMENT A0689; RECAPITULATION OF ERROR
& INSOLVENCIES; PERRY-FOLEY AIRPORT HANGAR LEASE AGREEMENT; SECOND ADDENDUM
FOR MICHAEL BAKER INTERNATIONAL SERVICE AGREEMENT; STATE FINANCIAL ASSISTANCE
AMENDMENT 2 AGREEMENT SC00CEX; STATE FUNDED AGREEMENT OSA03 DMS-P3-26-0711;TRANSPORTATION DISADVANTAGED BYLAWS 2026-2027; TRANSPORTATION
DISADVANTAGED GRIEVANCE PROCEDURES FY 2026-2027; PROFESSIONAL ENGINEERING
SERVICES TASK ORDER NO CEI25_RSH-01; STATE AID TO LIBRARIES AGREEMENT FY 2026-2027;
CERTIFICATE OF NON-AD VALOREM ASSESSMENT ROLLS
BIDS/PUBLIC HEARINGS:
24. THE BOARD TO HOLD THE SECOND OF TWO PUBLIC MEETINGS/HEARINGS AT 6:00 P.M.
TO DISCUSS AND RECEIVE PUBLIC INPUT FOR THE POSSIBLE GRANT SUBMISSION TO THE
2026-2028 FUNDING CYCLE OF THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE
PROGRAM (FRDAP) REQUESTING FUNDING ASSISTANCE FOR PHASE 1 OF STEINHATCHEE
COASTAL PARK, AS AGENDAED BY MELODY COX, GRANTS WRITER.
GRANTS WRITER, MELODY COX- WE CAN APPLY FOR A MAX OF $200,000.00.
CHAIRMAN ENGLISH OPENS HEARING FOR PUBLIC COMMENTS.
MARK REBLIN, STEINHATCHEE CHAMBER- SUPPORTS THIS GOING FORWARD.
THERE WERE NO OTHER COMMENTS. THEREFORE, THE CHAIR CLOSED THE PUBLIC HEARING.
MOTION TO APPROVE GRANT APPLICATION. MOTIONED BY COUNTY COMMISSIONER MOODY,
SECONDED BY COUNTY COMMISSIONER DEMPS.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
ATTACHMENT: AFFIDAVIT OF PUBLICATION
25. THE BOARD TO RECEIVE BIDS FOR ASH STREET WIDENING/RESURFACING LAP/SCOP
PROJECT, SET FOR THIS DATE AT 6:05 P.M., OR AS SOON THEREAFTER AS POSSIBLE, AS
AGENDAED BY KENNETH DUDLEY, COUNTY ENGINEER.
THE FOLLOWING BIDS WERE RECEIVED, OPENED AND READY BY CLERK, GARY KNOWLES.
1. CURT'S CONSTRUCTION, INC., WHITE SPRINGS, FL.
BID AMOUNT $4,351,161.85
2. ANDERSON COLUMBIA, LAKE CITY, FL.
BID AMOUNT $4,665,032.79
KENNETH DUDLEY, SCOTT KNIGHT AND HANK EVANS WERE APPOINTED AS A BID COMMITTEE
TO STUDY THE BIDS RECEIVED, AND TO MAKE ANY RECOMMENDATIONS TO THE BOARD.
ATTACHMENT: AFFIDAVIT OF PUBLICATION
CONSTITUTIONAL OFFICERS/OTHER GOVERNMENTAL UNITS:
26. THE BOARD TO DISCUSS FY27 BUDGET, AS AGENDAED BY GARY KNOWLES, CLERK OF
COURT.
CLERK, GARY KNOWLES - CURRENT DEFICITS: GENERAL FUND $176,689.00 AND MSTU
$236,481.00. 1ST PUBLIC HEARING SEPTEMBER 14, 2026, AT 5:01 P.M.
COMMISSIONER FEAGLE- NOT FOR FUNDING $1 HOUR INCREASE FROM RESERVES.
COMMISSIONER NEWMAN- WE CONTINUE TO SEE STRUGGLES THROUGHOUT STAFF DUE TO
SALARIES WITH COMPETITIVE COUNTIES. FOR $1.00 EMPLOYEE PAY INCREASE FROM
RESERVES.
CLERK, GARY KNOWELS - GENERAL FUND NONRECURRING $621,521.00. MSTU FUND
NONRECURRING $375,000.00.
COMMISSIONER MOODY- FOR $1 EMPLOYEE RAISE.
COMMISSIONER ENGLISH- NOT GOOD TO CREATE A RECURRING COST FOR THE $1 RAISE.
COMMISSIONER DEMPS - SUPPORTS THE $1 RAISE FOR EVERYONE.
MOTION TO FUND $1.00/HOUR RAISE FOR ALL EMPLOYEES AND REOCCURRING EXPENDITURES
DEFICIT FROM RESERVES. MOTIONED BY COUNTY COMMISSIONER DEMPS, SECONDED BY
COUNTY COMMISSIONER NEWMAN.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER MOODY
COUNTY COMMISSIONER FEAGLE
MOTION CARRIED BY UNANIMOUS VOTE.
27. THE BOARD TO CONSIDER REAPPOINTMENT OF ONE MEMBER TO THE BIG BEND
WATER AUTHORITY BOARD OF DIRECTORS, AS AGENDAED BY THE COUNTY ADMINISTRATOR.
COUNTY ADMINISTRATOR- WENDELL MCKINNON WOULD LIKE TO BE REAPPOINTED.
MOTION TO REAPPOINT WENDELL MCKINNON TO THE BIG BEND WATER AUTHORITY BOARD
OF DIRECTORS. . MOTIONED BY COUNTY COMMISSIONER DEMPS, SECONDED BY COUNTY
COMMISSIONER FEAGLE.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
GENERAL BUSINESS:
28. THE BOARD TO DISCUSS DATA CENTER NEXT STEPS, AS AGENDAED BY COMMISSIONER
ENGLISH.
COMMISSIONER FEAGLE- WE NEED TO PUT THINGS IN PLACE.
COMMISSIONER ENGLISH - DON'T RECOMMEND A MORATORIUM WHEN THERE IS NOTHING
COMING BUT WOULD LIKE THE LDR TO BE UPDATED.
MOTION TO PUT IN PLACE A DATA CENTER MORATORIUM FOR 12 MONTHS. MOTIONED BY
COUNTY COMMISSIONER FEAGLE, THERE WERE NO SECOND.
MOTION FAILED FOR A LACK OF A SECOND.
MOTION TO DIRECT STAFF TO MOVE FORWARD WITH AMENDING THE LDR AND COUNTY
ATTORNEY TO PREPARE FOR DATA CENTERS. MOTIONED BY COUNTY COMMISSIONER
NEWMAN, SECONDED BY COUNTY COMMISSIONER FEAGLE.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
29. THE BOARD TO DISCUSS DATA CENTER MORATORIUM AND LAND DEVELOPMENT CODE
REVISIONS, AS AGENDAED BY COMMISSIONER FEAGLE.
ITEM DISCUSSION COVERED IN ITEM 28.
30. THE BOARD TO DISCUSS PRESSBOX AT THE SPORTS COMPLEX, AS AGENDAED BY
COMMISSIONER FEAGLE.
COMMISSIONER FEAGLE- DUE TO INTEREST IN TOURNAMENTS, WE NEED TO UPDATE THE
PRESS BOX. AIR CONDITION THE PRESS BOX FOR UMPIRES AND REWIRE THE SCOREBOARD.
31. THE BOARD TO DISCUSS LARGE DEBRIS IN THE GULF, AS AGENDAED BY COMMISSIONER
FEAGLE.
COMMISSIONER FEAGLE- CITIZEN COMPLAINT ABOUT LARGE TREES IN THE GULF. BIRD RACKS
NEED REPAIR.
COUNTY ADMINISTRATOR- THERE IS A GRANT APPLICATION TO REMOVE LARGE DEBRIS, DUE
ON OCTOBER 21, 2026.
32. THE BOARD TO DISCUSS PROPERTY BOUNDARIES, AS AGENDAED BY COMMISSIONER
FEAGLE.
COMMISSIONER FEAGLE- CITIZEN CONCERNED WITH TRACK OF LAND BOUNDARIES THAT HAVE
BEEN CLEAR-CUT.
AMY COPE, SOUTHERN PROPERTIES - NOT AWARE OF ANY REQUIREMENTS FOR AN OWNER TO
LEAVE A BUFFER BETWEEN PROPERTIES.
33. THE BOARD TO DISCUSS POTENTIAL PURCHASE OF PROPERTY LOCATED AT THE
FORMER BLUE CREEK BAPTIST CHURCH FOR THE DEVELOPMENT OF A COMMUNITY CENTER,
AS AGENDAED BY COMMISSIONER NEWMAN.
COMMISSIONER NEWMAN- BLUE CREEK BAPTIST CHURCH IS RELOCATING AND NO LONGER
NEEDS THE SITE. THIS COULD BE A POTENTIAL SITE FOR FUTURE DEVELOPMENT.
AMY COPE, SOUTH PROPERTIES- 8 ACRE PROPERTY IS PRICED AT $599,900.00. WATER DID RISE
TO ABOUT 9 FEET DURING THE HURRICANE.
THE PARSONAGE IS ON 1.92 ACRES AND IT IS BUILT TO CODE.
COMMISSIONER FEAGLE- IS THERE A FUNDING SOURCE, MONEY TO BUILD A COMMUNITY
CENTER?
COMMISSIONER NEWMAN - COULD USE THE MONEY FROM THE OLD HOSPITAL SALE OF
$310,000.00. THE EXISTING STRUCTURE COULD BE USED FOR A COMMUNITY CENTER.
THE BOARD WILL LOOK MORE INTO A COMMUNITY CENTER AND THE COST FOR UPGRADES.
COUNTY STAFF ITEMS:
34. THE BOARD TO CONSIDER APPROVAL OF THE BID COMMITTEE'S RECOMMENDATION
TO MOVE FORWARD WITH EXECUTING A CONTRACT WITH LAMPL HERBERT FOR THE
COMPLETION OF THE STEINHATCHEE COMMERCIAL SEAFOOD FACILITY PLANNING AND
FEASIBILITY STUDY, AS AGENDAED BY MELODY COX, GRANTS WRITER.
MOTION TO AWARD CONTRACT TO LAMPL HERBERT FOR THE COMPLETION OF THE
STEINHATCHEE COMMERCIAL SEAFOOD FACILITY PLANNING AND FEASIBILITY STUDY.
MOTIONED BY COUNTY COMMISSIONER NEWMAN, SECONDED BY COUNTY COMMISSIONER
MOODY.
VOTING YES:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
VOTING NO:
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
35. THE BOARD TO CONSIDER APPROVAL OF THE BID COMMITTEE'S RANKING AND OF THE
HMGP STORMWATER GRANT PROPOSALS AND AUTHORIZE THE COUNTY ADMINISTRATOR
AND COUNTY ATTORNEY TO PREPARE CONTRACT AND NEGOTIATE WITH THE TOP RANKED
RESPONSIVE FIRM FOR THE DESIGN OF THE HAZARD MITIGATION GRANT AWARD PROJECTS,
WITH CONDITIONS, AS AGENDAED BY THE COUNTY ADMINISTRATOR.
MOTION TO APPROVE. MOTIONED BY COUNTY COMMISSIONER NEWMAN, SECONDED BY
COUNTY COMMISSIONER DEMPS.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
COUNTY ATTORNEY ITEMS:
36. THE BOARD TO CONSIDER LEGAL ACTION IN REGARD TO CODE ENFORCEMENT CASE
TAYLOR COUNTY VERSUS BARBARA CRUCE, TERRY JOBE AND JESSIE JOBE, AS AGENDAED BY
THE COUNTY ATTORNEY.
COUNTY ATTORNEY- HAVING A LEIN DOES NOT GET PROPERTY CLEANED UP. WE HAVE SUED
BEFORE TO GET PROPERTY CLEANED UP.
MOTION TO AUTHORIZE COUNTY ATTORNEY TO TAKE LEGAL ACTION. MOTIONED BY COUNTY
COMMISSIONER DEMPS, SECONDED BY COUNTY COMMISSIONER MOODY.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
37. THE BOARD TO CONSIDER LEGAL ACTION IN REGARD TO CODE ENFORCEMENT CASE
TAYLOR COUNTY VERSUS PEGGY VALENTINE AND KATHY HARRISON, AS AGENDAED BY THE
COUNTY ATTORNEY.
COUNTY ATTORNEY- GENERAL MAGISTRATE ENTERED AN ORDER.
MOTION TO AUTHORIZE COUNTY ATTORNEY TO TAKE LEGAL ACTION. MOTIONED BY COUNTY
COMMISSIONER MOODY, SECONDED BY COUNTY COMMISSIONER NEWMAN.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
38. THE BOARD TO CONSIDER LEGAL ACTION IN REGARD TO CODE ENFORCEMENT CASE
TAYLOR COUNTY VERSUS SG GRANITE GROUP, AS AGENDAED BY THE COUNTY ATTORNEY.
MOTION TO AUTHORIZE COUNTY ATTORNEY TO TAKE LEGAL ACTION. MOTIONED BY COUNTY
COMMISSIONER DEMPS, SECONDED BY COUNTY COMMISSIONER MOODY.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
39. THE BOARD TO CONSIDER APPROVAL OF PROPOSED SATISFACTION OF CODE
ENFORCEMENT ORDER FOR TAYLOR COUNTY VERSUS THE ESTATE OF JANICE HOUCK, AS
AGENDAED BY THE COUNTY ATTORNEY.
MOTION TO AUTHORIZE COUNTY ATTORNEY TO PREPARE A SATISFACTION. MOTIONED BY
COUNTY COMMISSIONER MOODY, SECONDED BY COUNTY COMMISSIONER NEWMAN.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
40. THE BOARD TO RECEIVE UPDATE ON PETITION FILED WITH FDEP AND TO CONSIDER
AUTHORIZING THE COUNTY ATTORNEY TO PREPARE AND FILE AND AMENDED PETITION ON
THE COUNTY'S BEHALF ON OR BEFORE THE SEPTEMBER 16TH DEADLINE AND: TO AUTHORIZE
THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY TO PROCEED WITH RETAINING
AN APPROPRIATE EXPERT WITNESS AND ANY LEGAL ASSISTANCE NEEDED TO SUPPORT THE
AMENDED PETITION, WITH TERMS OF ENGAGEMENT TO BE BROUGHT BACK TO THE BOARD
FOR RATIFICATION, AS AGENDAED BY THE COUNTY ATTORNEY.
COUNTY ATTORNEY- WE PREPARED A PETITION AND IT WAS DISMISSED BY GENERAL COUNSEL.
WE HAVE AN EXPERT WITNESS AND ATTORNEY WE CAN HIRE TO ASSIST WITH PETITION.
MOTION TO HIRE EXPERT WITNESS AND LEGAL ASSISTANCE TO SUPPORT THE AMENDED
PETITION. MOTIONED BY COUNTY COMMISSIONER FEAGLE, SECONDED BY COUNTY
COMMISSIONER DEMPS.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
COUNTY ADMINISTRATOR ITEMS:
41.
THE COUNTY ADMINISTRATOR TO DISCUSS INFORMATIONAL ITEMS
COUNTY ADMINISTRATOR - DREDGING UPDATE ON KEATON BEACH. ARSONIC IS HIGHER THAN
ALLOWED. DEKLE, DARK AND CEDAR ISLAND PLANNED FOR THE FIRST OF OCTOBER.
42. THE COUNTY ADMINISTRATOR TO DISCUSS TAYLOR COUNTY JAIL CATASTROPHIC
INMATE MEDICAL INSURANCE AND THE BOARD TO CONSIDER APPROVAL, AS AGENDAED BY
THE COUNTY ADMINISTRATOR.
MOTION TO APPROVE APPLICATION FOR JAIL CATASTROPHIC INMATE MEDICAL INSURANCE.
MOTIONED BY COUNTY COMMISSIONER FEAGLE, SECONDED BY COUNTY COMMISSIONER
MOODY.
VOTING YES:
VOTING NO:
COUNTY COMMISSIONER ENGLISH, COUNTY COMMISSIONER DEMPS,
COUNTY COMMISSIONER NEWMAN, COUNTY COMMISSIONER FEAGLE,
COUNTY COMMISSIONER MOODY
NONE
MOTION CARRIED BY UNANIMOUS VOTE.
ATTACHMENTS: CATASTROPHIC INMATE MEDICAL INSURANCE
COMMENTS AND CONCERNS FROM THE PUBLIC FOR NON-AGENDAED ITEMS:
THOMAS EDWARDS 11 - MAYB E LEAVE SOME OF TH E LARGER LOGS TO THE EDGE TO CREATE A
NATURAL RE EF BARRIERS .
JERRY PETTIT- I HAVE A BACKGROUND IN NUCLEAR AND I RESEARCHED DATA CENTERS. IN
SUPPORT, IT WILL PROVID E JOBS.
RUSSELL BELCHER - I HAVE 25 ACRES THAT JOIN THE BOAT RAMP AND CO ASTAL PARK THAT
THE COUNTY MAY BE INTERESTED IN PURCHASING . PARCEL #06824-000 .
BOARD INFORMATIONAL ITEMS:
COMMISSIONER FEAG LE - PEOPLE MOVING TO TAYLOR COUNTY, WE NEED INDUSTRY AND
JOBS. LET'S KEEP TAYLOR COUNTY UNIQUE .
COMMISSIONER NEWMAN - READ A THANK YOU LETTER FROM CHERRI CAMPBELL WITH THE
FOOD PANTRY IN STE IN HATCHEE.
I WOULD LIKE THE STAFF TO LOOK AT THE SPEED HUMPS ON DECKLE BEACH ROAD .
ADJOURN :
THE HOUR BEING APPROXIMATELY 8:47 P.M., AND THERE BEING NO FURTHER
BUSINESS, COUNTY COMMISSIONER DEMPS MADE A MOTION, WITH A SECOND BY COUNTY
COMMISSIONER MOODY, TO ADJOURN. THE MOTION TO ADJOURN PASSED BY UNANIMOUS
VOTE OF THE BOARD, SUBJECT TO CALL.
ATTEST: - - BY:
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
1
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
:ACCOUNTING PERIOD: 12/26
FUND - 105 - ROAD & BRIDGE FUND
-----DESCRIPTION------
SALES TAX
AMOUNT
FLORIDA DEPARTMENT OF RE 0301
DELINQUENCY REPORTING
0.00
10.00
J.B. 'STIRE & REPAIR SER 0301
J.B. 'STIRE & REPAIR SER 0301
J.B; 'STIRE & REPAIR SER 0301
J.B. 'STIRE & REPAIR SER 0301
J.B. 'STIRE & REPAIR SER 0301
J . B. 'S TIRE & REPAIR SER 0301
2- TIRES FOR TRUCK 100
DISMOUNT/M0UNT TIRES,
TUBE FOR BA1WING
TIRE DISMOUNT/MOUNT GR
DISMOUNT/ MOUNT
DISPOSAL FEE
0.00
0.00
· 0.00
0.00
0.00
0.00
0.00
772.00
240.00
245.00
250.00
65.00
25.00
1,597.00
1011010
5018894 . 09/09/26 7489
1011010
5018894
09/09/26 7489
09/09/26 7489
1011010
5018894
1011010
5018894
09/09/26 7489
TOTAL CHECK
NORTH FLORIDA PROFESSION 0303
NORTH FLORIDA PROFESSION 0304
NORTH FLORIDA PROFESSION 0303
NORTH FLORIDA PROFESSION 0304
CONTRACTUAL SERVICES ((
CONTRACTUAL SERVICES
CONTRACTUAL SERVICES (
CONTRACTUAL SERVICES (
0.00
0.00
0.00
0.00
0.00
5,445.00
1,815.00
4,110.00
1,370.00
12,740.00
1011010
V5018895
09/09/26 7270
AG-PRO, LLC
0301
TRACTOR 5105 E TRACTOR
0.00
890.45
1011010
V5018896
09/09/26 6375
BEARD EQUIPMENT COMPANY, 0301
DIAGNOSTIC ON GRADER.
0.00
262.50
1011010 V5018897
1011010 V5018897
1011010 V5018897
1011010 V5018897
TOTAL CHECK
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
INC.
INC.
INC.
INC.
0301
0301
0301
0301
LIME ROCK HAULED 7/28/
LIME ROCK HAULD TO JOB
LIME ROCK HAULED TO BO
LIMEROCK HAULED TO JOB
0.00
0.00
0.00
0.00
0.00
842.54
549.32
301.32
2,161.62
3,854.80
1011010 V5018898
1011010 V5018898
1011010 V5018898
1011010 V5018898
1011010 V5018898
TOTAL CHECK
'09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION '#148
CINTAS CORPORATION #148
0301
0301
0301
0301
0301
0.00
0.00
0.00
0.00
0.00
0.00
130.38
130. 38
104. 20
130.38
138.09
633.43
1011010 V5018899
1011010 V5018899
1011010 V5018899
TOTAL CHECK
09/09/26 6685
09/09/26 6685
09/09/26 6685
CONRAD YELVINGTON DISTRI 0301
CONRAD YELVINGTON DISTRI 0301
CONRAD YELVINGTON DISTRI 0301
LIMEROCK HAULED TO JOB •
LIME ROCK HAULED TO SA
LIME ROCK HAULED TO JO
0.00
0.00
0.00
0.00
1,958.36
1,322.49
1,011.90
4,292.75
1011010 V5018900
1011010 V5018900
\ TOTAL CHECK
09/09/26 003306
09/09/26 003306
FOULKE DISTRIBUTING, INC 0301
FOULKE DISTRIBUTING, INC 0301
PG 10W30
PG 10W30
0.00
0.00
0.00
83.88
251. 64
335.52
1011010 V5018901
1011010 V5018901
TOTAL CHECK·.
09/09/26 003309
09/09/26 003309
LIVE OAK PEST CONTROL, I 0301
LIVE OAK PEST CONTROL, I 0301
LDC# 508649
LOC# 508649
0.00
0.00
0.00
13.50
13 .so
27.00
1011010
.1011010
1011010
1011010
1011010
1011010
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
HUB ASSEMBLY FRONT
SYN 5X30 T
OIL FILTER
1 INCH FUEL NOZZLE
REMAN STARTER
FAN BELT
0.00
0.00
0.00
0.00
• 0.00
0.00
241.99
74.94
7.99
75.00
254.99
60.99
CASH ACCT CHECK NO
lSSUE DT VENDOR
NAME
1011010
5018892
09/09/26 000477
1011010
5018893
1011010
5018893
1011010
5018893
1011010
5018893
1011010
5018893,
1011010
5018893
TOTAL CHECK
09/09/26 003645
09/09/26 003645
09/09/26 003645
09/09/26 003645
09/09/26 003645
09/09/26 003645
V5018902
V5018902
V5018902
V5018902
V5018902
V5018902
FD/DEPT
INC .
INC.
INC.
INC.
INC.
INC.
0301
0301
0301
0301
0301
0301
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
2
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 105 - ROAD & BRIDGE FUND
FD/DEPT
-----DESCRIPTION------
SALES TAX
AMOUNT
0301
0301
0301
0301
0301
0301
0301
0301
0301
0301
0301
CABIN AIR FILTER
SPARK PLUG
2 YR BATTERY
FUEL FILTER
DELO 15W40 GAL
SEAL LEAD ACID BATTRY
CORE· DEPOSIT
HYDRO OIL
FUEL OIL MIX
BATTERY FOR MOWER MAX
ENVIROMENTAL CHARGE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
74.97
80.94
140.61
38.17
53.97
117.99
10.00
45.00
25 .99
148.93
1.50
1,453.97
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
TOM HORNE SUPPLY COMPANY 0301
TOM HORNE SUPPLY COMPANY 0301
TOM HORNE SUPPLY COMPANY 0301
TOM HORNE SUPPLY COMPANY 0301
20927 FLAG TAPE ORANGE
AER247 FLUOR ORANGE MA
BWK6272 2 PLY KITCHEN
7347925 CRAFTSMAN BAR/
0.00
0.00
0.00
0.00
0.00
38.40
162.72
170.40
184.00
555.52
V5018904
09/09/26 003850
TRANSPORTATION CONTROLS 0301
12" LED YELLOW BALL
0.00
184.00
1011010 V5018905.
1011010 V5018905
1011010 V5018905
1011010 V5018905
1011010 V5018905
TOTAL CHECK
09/09/26 000119
09/09/26 000119
09/09/26 000119
09/09/26 000119
09/09/26 000119
WARE OIL & SUPPLY COMPAN 105
WARE OIL & SUPPLY COMPAN 105
WARE OIL & SUPPLY COMPAN 105
WARE OIL & SUPPLY COMPAN 105
WARE OIL & SUPPLY COMPAN 105
PETROLEUM PRODUCTS
PETROLEUM PRODUCTS
PETROLEUM PRODUCTS
PETROLEUM PRODUCTS
REGULAR FUEL
0.00
0.00
0.00
0.00
0.00
0.00
20,835.53
14,046.35
17,399.32
15,637.80
0.08
67,919.08
TOTAL CASH ACCOUNT
0.00
94,756.02
TOTAL FUND
0.00
94,756.02
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
1011010 V5018902
TOTAL CHECK
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
09/09/26 000082
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPL.Y,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
PERRY AUTO SUPPLY,
1011010 V5018903
1011010 V5018903
1011010 V5018903
1011010 V5018903
TOTAL CHECK
1011010
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF ·COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 106 - SECONDARY ROAD PROJECT FD
SALES TAX
AMOUNT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,014.07
549.86
1,204.61
571. 73
1,718.55
2,557.44
2,613.33
2,351.30
247.58
1,513.35
1,518.21
2,349.95
19,209.98
0.00
0.00
0.00
20,000.00
7,650.00
27,650.00
TOTAL CASH ACCOUNT
0.00
46,859.98
TOTAL FUND
0.00
46,859.98
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
1011010 V5018906
TOTAL CHECK
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
09/09/26 003824
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLUE ROK,
BLWE ROK,
BLUE ROK,
BLUE ROK,
1011010 V5018907
1011010 V50189.07
TOTAL CHECK
09/09/26 6198
09/09/26 6198
DALE YOUNG
DALE YOUNG
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
INC.
FD/DEPT
-----DESCRIPTION------
0308
0308
0308
0308
0308
0308
0308
0308
0308
0308
0308
0308
-LIME ROCK HAULED 8/13
LIME ROCK HAULED TO PR
LIME ROCK HAULDED TOP
LIME ROCK HAULED TO PR
LIME ROCK HAULED TO PR
LIME ROCK HAULED TO PR
LIME ROCK HAULDED TOP
LIME ROCK HAULED TO PR
LIME ROCK HAULED TO PR
LIME ROCK HAULDED TOP
LIME ROCK HAULDED TOP
LIME ROCK HAULDED TOP
0308
0308
MILLING SECTIONS OF RO
9 LOADS OF MILLING FOR
3
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
4
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
FD/DEPT
-----DESCRIPTION------
SALES TAX
AMOUNT
1011010
75732
1011010
75732
TOTAL CHECK
09/09/26 8012
09/09/26 8012
SUNDREAM HVAC, LLC
SUNDREAM HVAC, LLC
0192
0192
SERVICE CALL
LABOR - REPAIR WIRING
0.00
0.00
0.00
300.00
225.00
525.00
1011010
75733
75733
1011010
75733
1011010
75733
1011010
75733
1011010
75733
1011010
TOTAL CHECK
09/09/26 5578
09/09/26 5578
09/09/26 5578
09/09/26 5578
09/09/26 5578
09/09/26 5578
AK ASSOCIATES,
AK ASSOCIATES,
AK ASSOCIATES,
AK ASSOCIATES,
AK ASSOCIATES,
AK ASSOCIATES,
INC.
INC.
INC.
INC.
INC.
INC.
0255
0255
0255
0255
0255
0255
AK ASSOCIATES SOLACOM
AK ASSOCIATES SOLACOM
AK ASSOCIATES SOLACOM
AK ASSOCIATES SOLACOM
AK ASSOCIATES SOLACOM
AK ASSOCIATES SOLACOM
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,720.00
600.00
3,360.00
6,760.00
2,676.87
2,008.00
17,124.87
09/09/26 002420
AUCILLA AREA SOLID WASTE 0261
JULY LANDFILL CHARGES
0.00
35,203.56
1011010
75735
1011010
75735
TOTAL CHECK
09/09/26 6566
09/09/26 6566
BSN SPORTS, INC.
BSN SPORTS, INC.
0438
0438
TETHER BALL
SHIPPING
0.00
0.00
0.00
27.00
1. 35
28.35
1011010
75736
09/09/26 004389
CENTURYLINK
0164
ACCT 58514406
0.00
25 .00
1011010
75737
09/09/26 8142
CHRISTOPHER CROFT
0261
WELD REPAIR DUMPSTER
0.00
3,035.00
1011010
75738
1011010
75738
TOTAL CHECK
09/09/26 000063
09/09/26 000063
CITY OF PERRY
CITY OF PERRY
0229
0229
JULY ACCESS
JULY ACCESS
0.00
0.00
0.00
355.00
48.00
403.00
1011010
75739
09/09/26 002656
MIKE CONNORS
0473
DISC GOLF ONLY SIGN
0.00
~5.00
1011010
75740
09/09/26 002984
CVSOA
001
REGISTRATION-E.COLLIN
0.00
350.00
1011010
75741
1011010
75741
TOTAL CHECK
09/09/26 5664
09/09/26 5664
DANNY GLOVER
DANNY GLOVER
1224
2225
TRAVEL REIMB ..
CERT TRAVEL REIMB.
0.00
0.00
0.00
203.00
506.00
709.00
1011010
75742
09/09/26 7966
.CARY A SCARBOROUGH
0430
9/1-9/30 ACCT 23887
0.00
125.06
1011010
75743
1011010
75743
TOTAL CHECK
09/09/26 6353
09/09/26 6353
DMH EMERGENCY PHYSICIAN
DMH EMERGENCY PHYSICIAN
0200
0200
D.BARRS 01-27-26
C.MILLER 03-25-26
0.00
0.00
0.00
147.47
312 .26
459.73
1011010
75744
1011010
75744
TOTAL CHECK
09/09/26 002300
09/09/26 002300
STATE OF FLORIDA
STATE OF FLORIDA
0601
0601
DI7133094942 MAY
DI7133094942 JUNE
0.00
0.00
0.00
0.29
1.00
1.29
75745
1011010
75745
1011010
75745
1011010
TOTAL CHECK
09/09/26 000126
09/09/26 000126
09/09/26 000126
DOCTORS' MEMORIAL HOSPIT 0200
DOCTORS' MEMORIAL HOSPIT 0200
DOCTORS' MEMORIAL HOSPIT 0200
W.HOLT 07-07-26
G.GONZALEZ 07-29-26
K.HINES 07-16-26
0.00
0.00
0.00
0.00
124.80
270.96
140.40
536.16
1011010
75746
09/09/26 000126
DOCTORS' MEMORIAL HOSPIT 001
OPIOID FUNDS
0.00
55,081.32
1011010
75747
09/09/26 7975
PRIDEMORE & WOOD INVESTM 0250
MODEL 5TX62E9STWS COMM
0.00
799.99
1011010
75734
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
5
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
SALES TAX
AMOUNT
2026 TRIM NOTICES
2026 TRIM POSTAGE
0.00
0.00
0.00
4,272.13
9,626.37
13,898.50
7/12/26 STEIN.COMMER(
071926 LEGAL AD
0.00
0.00
o:oo
171. 32
154.72
326.04
GREATAMERICA FINANCIALS 0430
GREATAMERICA· FINANCIALS 0164
AGM 0211902192000
AGM 0133203262000
0.00
0.00
0.00
237.83
142.45
380.28
09/09/26 6225
09/09/26 6225
J & M FARM AND FEED, INC 0250
J & M FARM AND FEED, INC 0250
AUGUST BLANKET
AUGUST BLANKET
0.00
0.00
0.00
285.89
751. 63
1,037.52
75752
1011010
75752
1011010
75752
1011010
TOTAL CHECK
09/09/26 003645
09/09/26 003645
09/09/26 003645
J.B. 'STIRE & REPAIR SER 0261
J.B. 's TIRE & REPAIR SER 0261
J.B. 's TIRE & REPAIR SER 0261
AUGUST BLANKET
AUGUST BLANKET
AUGUST BLANKET
0.00
0.00
0.00
0.00
100.00
50.00
35.00
185.00
75753
1011010
1011010
75753
75753
1011010
TOTAL CHECK
09/09/26 7279
09/09/26 7279
09/09/26 7279
JIGNESH, LLC
JIGNESH, LLC.
JIGNESH, LLC
0200
0200
0200
MAY MEDICATIONS
JUNE MEDICATIONS
JULY MEDICATIONS
0.00
0.00
0.00
0.00
541. 26
434.14
297.34
1,272.74
75754
1011010
75754
1011010
TOTAL CHECK
09/09/26 003151
09/09/26 003151
JIMBOB PRINTING, INC.
JIMBOB PRINTING, INC.
0451-0P
0453
STEINHATCHEE COAT RAMP
KEATON BOAT RAMP HANGE
0.00
0.00
0.00
955.00
955.00
1,910.00
75755
1011010
75755
1011010
75755
1011010
TOTAL CHECK
09/09/26 6020
09/09/26 6020
09/09/26 6020
NATURE COAST SERVICES, L 0150
NATURE COAST SERVICES, L 0150
NATURE COAST SERVICES, L 0150
082926 B.TAYCO
080826 J.LANG
080926 L.BRITT
0.00
0.00
0.00
0.00
600.00
600.00
600.00
1,800.00
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
FD/DEPT
-----DESCRIPTION------
1011010
75748
1011010
75748
TOTAL CHECK
09/09/26 8175
09/09/26 8175
FSSI, INC
FSSI, INC
0106
0106
1011010
75749
1011010
75749
TOTAL CHECK
09/09/26 8046
09/09/26 8046
GANNETT MEDIA CORP
GANNETT MEDIA CORP
0114
0110
75750
1011010
75750
1011010
TOTAL CHECK
09/09/26 7990
09/09/26 7990
75751
1011010
75751
1011010
TOTAL CHECK
1011010
75756
09/09/26 00028·9
NORTH CENTRAL FL REG.PLA 0215
01/01/26-03/31/26
0.00
3,125.00
1011010
75757
09/09/26 7489
NORTH FLORIDA PROFESSION 0363
PROJECT 2016-004-ENG
0.00
35,145.00
75758
1011010
75758
1011010
75758
1011010
TOTAL CHECK
09/09/26 7123
09/09/26 7123
09/09/26 7123
PERRY ANIMAL HOSPITAL, I 0250
PERRY ANIMAL HOSPITAL, I 0250
PERRY ANIMAL HOSPITAL, I 0250
INVOICE 255118
INVOICE 254076
INVOICE 253070
0.00
0.00
0.00
0.00
985.10
27.40
87.02
1,099.52
1011010
75759
09/09/26 000124
PERRY NEWSPAPERS, INCORP 0215
072926 NOTICE PH
0.00
60.35
1011010
1011010
1011010
75760
75760
75760
75760
75760
09/09/26 000187
09/09/26 000187
09/09/26 000187
09/09/26 000187
09/09/26 000187
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
BBQ FESTIVAL 2026INDEPENDENCE DAY
DINNER REIMB.
REIMB. TV AD'S
PNH ADS
0.00
0.00
0.00
0.00
0.00
14,000.00
5,000.00
51.00
1,000.02
769.26
l0ll0i0
1011010
1303
1303
1303
1303
1303
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15: 01: 34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
6
SELECTION CRITERIA: transact.batch in ('GF090826' ,'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERiOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
SALES TAX
AMOUNT.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.QO
3,000.00
400.00
875.00
450.00
650.00
126.45
17.01
26,338.74
13570 SIT-UP STATION,
135871 PUSH UP STATION
FREIGHT
0.00
0.00
0.00
0.00
1,514.80
1,736.00
535.66
3,786.46
9/1-9/30
0.00
120.33
0473
0473
0473
POSTEMERGENCE HERBICID
APPLICATION OF ACELEPR
FERTILIZATION HOWARD F
0.00
0.00
0.00
0.00
2,793.45
3,132.05
3,216.70
9,142.20
0603
0603
AUGUST 2026
SEPTEMBER 2026
0.00
0.00
0.00
1,130.92
1,130.92
2,261.84
09/09/26 002624
09/09/26 002624
09/09/26 002624
09/09/26 002624
PUBLIC DEFENDER OCCUPANC 0603
PUBLIC DEFENDER OCCUPANC 0603
PUBLIC DEFENDER OCCUPANC 0603
PUBLIC DEFENDER OCCUPANC 0603
AUGUST 2026
AUGUST 2026
SEPTEMBER 2026
SEPTEMBER 2026
0.00
0.00
0.00
0.00
0.00
916.17
243.58
916.17
243.58
2,319.50
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
09/09/26 001407
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
RAGANS ACE HARDWARE,
12V PUMP SUBMERSIBLE
DEWALT DCHT821P! 22' H
MINI ROLLER COVER - 2
PAINT BRUSH FOAM
CAULK GUN
UTILITY KNIFE
AUGUST-BLANKET
AUGUST BLANKET
AUGUST BLANKET
AUGUST BLANKET
AUGUST BLANKET
AUGUST BLANKET
AUGUST BLANKET
AUGUST BLANKET
VF GRANT HURRICANE REC
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,900.00
229.00
6.59
2.78
9.99
9.99
91.91
79.98
52.98
64.99
57.99
23.99
18.99
99.99
6,236.00
8,885.17
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
FD/DEPT
-----DESCRIPTION------
75760
1011010
75760
1011010
75760
1011010
75760
1011010
75760
1011010
75760
1011010
75760
1011010
TOTAL CHECK
09/09/26 000187
09/09/26 000187
09/09/26 000187
09/09/26 000187
09/09/26 000187
09/09/26 000187
09/09/26 000187
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
PERRY-TAYLOR CO.CHAMBER
1303
1303
1303
1303
1303
1303
1303
VIDEO CO-OP VIST FL
CHARTER - TRAVELWRITE
MADISON NEWSPAPER ADS
MONTICELLO NP ADS
ANNUAL DUES SE TOURIS
DINNER EXPENSES
LUNCH EXPENSES
75761
1011010
75761
.1011010
75761
1011010
TOTAL CHECK
09/09/26 6189
09/09/26 6189
09/09/26 6189
PLAYCORE HOLDINGS, INC .
PLAYCORE HOLDINGS, INC.
PLAYCORE HOLDINGS, INC.
0438
0438
0438
75762
09/09/26 8067
POP'S SANITATION SERVICE 0174
75763
1011010
1011010
75763
75763
1011010
TOTAL CHECK
09/09/26 6387
09/09/26 6387
09/09/26 6387
PPM SPORTS TURF, LLC.
PPM SPORTS TURF, LLC.
PPM SPORTS TURF, LLC.
75764
1011010
75764
1011010
TOTAL CHECK
09/09/265779
09/09/26 5779
PUBLIC DEFENDER I.T.
PUBLIC DEFENDER I.T.
75765
1011010
1011010
75765
75765
1011010
75765
1011010
TOTAL CHECK
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
75766
1011010
TOTAL CHECK
1011010
INC 0261
INC 0500
INC 0489
INC 0489
INC 0489
INC 0489
INC 0250
INC 0261
INC 0261
INC 0261
INC 0250
INC 0250
INC 0250
INC 0277
INC 0222-01
1011010
75767
09/09/26 8146
RAM CONSTRUCTION & DEVEL 0199-01
DESIGN/ CONSTRUCTION
0.00
52,227.58
1011010
1011010
75768
75768
09/09/26 7476
09/09/26 7476
RICKY RESCUE TRAINING AC 0192
RICKY RESCUE TRAINING AC 0192
BUILDING CONSTRUCTION
COMPANY OFFICER
0.00
0.00
150.00
150.00
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
FD/DEPT
SALES TAX
AMOUNT
0.00
300.00
E.COLLINS CVSOA HOTEL
0.00
695.00
VF GRANT SEP ORDER SAL
0.00
1,045.20
-----DESCRIPTION------
TOTAL CHECK
1011010
75769
09/09/26 6829
SAFETY HARBOR RESORT & S 001
1011010
75770
09/09/26 004142
FRENVEY, INC
1011010
7.5771
1011010
75771
TOTAL CHECK
09/09/26 5508
09/09/26 5508
SECURITY SAFE COMPANY, I 0489
SECURITY SAFE COMPANY, I 0489
FIRE ALARM INSPECTION
12V 7AH SLA BATTERY
0.00
0.00
0.00
140.00
75.08
215.08
1011010
75772
09/09/26 6721
STATE ATTORNEY'S OFFICE
0602
SEPTEMBER 2026
0.00
636.38
1011010
75773
09/09/26 6722
STATE ATTORNEY'S OFFICE
0602
SEPTEMBER 2026
0.00
5,696.19
1011010
75774
09/09/26 7168
STATE ATTORNEY'S OFFICE- 0602-B
SEPTEMBER 2026
0.00
1,580.15
1011010
75775
09/09/26 8180
TAYLOR CO COMMUNITY EMER 2225
REIMB. CERT CONFERENC
0.00
575.00
1011010
75776
1011010
75776
TOTAL CHECK
09/09/26 5039
09/09/26 5039
THE BISHOP LAW FIRM, P.A 0140
THE BISHOP LAW FIRM, P.A 0140
SEPTEMBER CONTRACT PY
7/29-8/25 SERVICES
0.00
0.00
0.00
2,666.66
3,587.00
6,253.66
1011010
75777
09/09/26 7933
THE SCRUGGS COMPANY
0473
TOP DRESSING SAND PER
0.00
932.92
1011010
75778
09/09/26 8160
T-MOBILE
1224
EM.MGMT 210233323
0.00
25.89
1011010
V75779
1011010
V75779
1011010
V75779
1011010
V75779
TOTAL CHECK
09/09/26 001887
09/09/26 001887
09/09/26 001887
09/09/26 001887
ADVANCED BUSINESS SYSTEM 0430
ADVANCED BUSINESS. SYSTEM 0430
ADVANCED BUSINESS SYSTEM 0430
ADVANCED BUSINESS SYSTEM 0192
8/25-9/24
ACCT 7C31
ACCT TC31
8/1-8/31
0.00
0.00
0.00
0.00
0.00
179.77
102.47
87.64
205.69
575.57
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
1011010
V75780
TOTAL CHECK
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/2.6 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
09/09/26 7474
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVI(ES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
AMAZON CAPITAL SERVICES,
PO 20261684 SHIPPING
AIMOH#lO BUSINESS ENVE
10" X 13" (100 COUNT)
AMAZON BASICS 48-PACK
AMAZON BASICS AAA LONG
4-LINE CUSTOM STAMP- P
T-SHIRT BAGS
ORANGE TISSUE PAPER GIFT BAGS - PACK OF 10
2027 PLANNER
TINGLEY WOMENS RUBBER
TINGLEY WOMENS RUBBER
WOMENS RUBBER BOOTS·sr
AAA BATTERIES RAYOVAC
ESTIMATED SHIPPING/HAN
WATERDROP 12000 2 WATE
CAT LITTER (B07KYLBRT4
PLNHW540 - PLANTRONICS
SYCOODEAL OFFICE CHAIR
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6.99
24.19
15.82
12.74
11.23
11.95
63.98
7.99
26.59
14.24
29.05
27.63
29.99
21.98
6.99
98.79
494.75
397.80
99.96
1,402.66
0222-01
0261
0210
0211
0215
0215
0215
0283
0283
0283
0283
0261
0261
0261
0350
0350
0172
0250
0237
0237
7
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
8
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000"
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
-----DESCRIPTION------
SALES TAX
AMOUNT
ANDERSON COLUMBIA COMPAN 0549
RUNWAY 12-30 REHABILIT
0.00
142,574.60
09/09/26 7302
09/09/26 7302
09/09/26 7302
09/09/26 7302
09/09/26 7302
AQUAMASTER IRRIGATION,
AQUAMASTER IRRIGATION,
AQUAMASTER IRRIGATION,
AQUAMASTER IRRIGATION,
AQUAMASTER IRRIGATION,
BRASS QUICK COUPLER
BRASS HUNTER l" HOSE 0
BUCKNER QUICK COUPLER
BRASS BALL VALVE
PVC NIPPLE
0.00
. 0.00
0.00
0.00
0.00
0.00
86.16
250.00
251.40
16.33
0.89
604.78
1011010
V75783
1011010
V75783
1011010
V75783
TOTAL CHECK
09/09/26 5997
09/09/26 5997
09/09/26 5997
AVCON, INC.
AVCON, INC.
AVCON, INC.
0213-02
0479-01
0539-01
KEATON BEACH AND STEIN
STEINHATCHEE COASTAL P
PRELIMINARY SERVICES,
0.00
0.00
0.00
0.00
89,224.99
32,680.00
2,216.00
124,120.99
1011010
V75784
1011010
V75784
1011010
V75784
1011010
V75784
1011010
V75784
1011010
V75784
TOTAL CHECK
09/09/26 7651
09/09/26 7651
09/09/26 7651
09/09/26 7651
09/09/26 7651
09/09/26 7651
B&B PORTA TOILETS,
B&B PORTA TOILETS,
B&B PORTA TOILETS,
B&B PORTA TOILETS,
B&B PORTA TOILETS,
B&B PORTA TOILETS,
0451-0P
0463-01
0449
0463
0448
0261
7/3/26-7/30/26
7/3/26-7/30/26
7/3/26-7/30/26
7/3/26-7/30/26
7/3/26-7/30/26
7/3/26-7/30/26
0.00
0.00
0.00
0.00
0.00
0.00
0.00
580.00
175.00
162.00
164.00
112.00
747.00
,1,940.00
1011010
V75785
1011010
V75785
1011010
V75785
TOTAL CHECK
09/09/26 6375
09/09/26 6375
09/09/26 6375
BEARD EQUIPMENT COMPANY, 0473
BEARD EQUIPMENT COMPANY, 0473
BEARD EQUIPMENT COMPANY, 0473
SHIPPING
WASHER
NUT
0.00
0.00
0.00
0.00
35.00
10.29
5.06
50.35
V75786
09/09/26 8183
BEAZLEY SECURITY, LLC
0106
PA - RESPONSE INVEST!
0.00
25,500.00
1011010
V75787
1011010
V75787
TOTAL CHECK
09/09/26 003546
09/09/26 003546
CDW GOVERNMENT, INC.
CDW GOVERNMENT, INC.
1224
0113
COMPUTER EMAIL UPGRADE
MICROSOFT OFFICE LTSC
0.00
0.00
0.00
465.49
465.49
930.98
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
V75788
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
09/09/26 004749
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
CINTAS CORPORATION #148
0170
0260
0261
0260
0261
0261
0250
0250
0250
0170
0170
0170
0260
0261
0260
0261
0260
0261
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6. 37
4.70
4.70
41.30
41.30
6.37
66.43
64.83
35.00
6.37
6.37
6.37
7.34
7.34
7.34
7.34
7.34
7.34
CASH ACCT CHECK NO
ISSUE OT VENDOR
NAME
V75781
09/09/26 001327
1011010
V75782
1011010
V75782
1011010
V75782
1011010
V75782
1011010
V75782
TOTAL CHECK
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
1011010
FD/DEPT
INC
INC
INC
INC
INC
INC
I 0473
I 0473
I 0473
I 0473
I 0473
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
FD/DEPT
1011010
V75788
1011010
V75788
TOTAL CHECK
09/09/26 004749
09/09/26 004749
CINTAS CORPORATION #148
CINTAS CORPORATION #148
0260
0261
1011010
V75789
1011010
V75789
TOTAL CHECK
09/09/26 5976
09/09/26 5976
CITY ELECTRIC SUPPLY, IN 0350
CITY ELECTRIC SUPPLY, IN 0114
V75790
09/09/26 5211
CONSTANGY, BROOKS & SMIT 0106
1011010
0277
SALES TAX
AMOUNT
0.00
0.00
0.00
33.22
33.21
400.58
LIGHTING BALLAST FOR V
LIGHTING BALLAST FOR V
0.00
0.00
0.00
93.55
93.55
187.10
PA DATASECURITY
0.00
13,500.00
INVOICE 1265 2008 FORD
0.00
1,638.96
JULY SERVJ;CES
0.00
11.40
-----DESCRIPTION------
1011010
V75791
09/09/26 8172
AJP INCORPORATED
1011010
V75792
09/09/26 7247
CORPORATE TRANSLATION SE 0237
1011010
V75793
09/09/26 6180
DANA soµTHERLAND
0902
FY2526 SEPT.BUDGETREQ
0.00
37,271.32
1011010
V75794
1011010
V75794
TOTAL CHECK
09/09/26 8174
09/09/26 8174
KALLIE ROBERTS
KALLIE ROBERTS
0283
0283
EXTENSION TOTE BAGS FD
EXTENSION TOTE BAGS FD
0.00
0.00
0.00
700.00
400.00
1,100.00
1011010
V75795
09/09/26 004525
FLORIDA DEPARTMENT OF LA 0111
RECORD CHECKS AUGUST
0.00
72.00
1011010
V75796
09/09/26 7993
FLORIDA FENCE & DECK, IN 0212-04
REPLACE/REPAIR PRESSUR
0.00
26,160.00
AUGUST ACCESS
AUGUST ACCESS
AUGUST ACCESS
0.00
0.00
0.00
0.00
154.00
318.00
396.00
868.00
1011010
V75797
1011010
V75797
1011010
V75797
TOTAL CHECK
09/09/26 6462
09/09/26 6462
09/09/26 6462
HARRIS CORPORATION - PSP 1224
HARRIS CORPORATION - PSP 0192
HARRIS CORPORATION - PS.P "0229
1011010
09/09/26 7863
JAMIE ENGLISH
0105
EXPENSES - SEPTEMBER
0.00
50.00
0212-04
0212-04
KEATON BEACH COASTAL P
KEATON BEACH COASTAL P
0.00
0.00
0.00
16,000.00
13,400.00
29,400.00
LDC# 508639
LDC# 508641
LDC# 508637
LDC# 508640
LDC# 3953880
LOC# 508503
LOC# 508641
LOC# 508652
LOC# 508650
LOC# 508597
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
26. 50
13. 50
13. 50
40.05
13. 50
13. 50
13. 50
13. 50
13.50
13. 50
174.55
0.00
0.00
0.00
0.00
0.00
69.65
37.60
304.98
180.72
36.30
V75798
'
1011010
V75799
1011010
V75799
TOTAL CHECK
09/09/26 7200
09/09/26 7200
JOEY CARLTON, L.L.C.
JOEY CARLTON, L.L.C.
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
1011010
V75800
TOTAL CHECK
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
09/09/26 003309
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
LIVE OAK PEST CONTROL,
09/09/26 7893
09/09/26 7893
09/09/26 7893
09/09/26 7893
09/09/26 7893
MCKESSON .MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
1011010
1011010
1011010
1011010
1011010
V75801
V75801
V75801
V75801
V75801
I 0489
I 0174
I 0250
I 0160
I 0166
I 0164
I 0174
I 0123
I 0498
I 0500
HYDROGEN PEROXIDE 3% G
466872 BANDAGE ADHESIV
210928 DISINFECTANT, C
880563 WIPE, GERMICIDE
191089 PAD, ALCOHOL PR
.o.oo
9
SUNGARD PENTAMATION, ~NC.
DATE: 09/09/2026
TIME: 15:01:34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
10
SELECTION CRITERIA: transact.batch in ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
-----DESCRIPTION------
SALES TAX
AMOUNT
446036 SPONGE, N/WOVN
403730 BANDAGE CONFORM
403729 BANDAGE CONFORM
864640 DRESSING, XEROF
1083089 FOAM ADH SILL
FUEL CHARGE, ~HIPPING
0.00
0.00
0.00
0.00
0.00
0.00
0.00
38.10
57.40
27.90
103.10
77.48
2.47
935.70
0113
0113
0113
0113
0113
7/24-8/23
7/24-8/23
6/26-8/23
7/24-8/23
7/24/26-8/23/26
0.00
0.00
0.00
0.00
0.00
0.00
2.00
40.00
20.00
238.00
150.00
450.00
PERRY AUTO SUPPLY, INC.
PERRY AUTO SUPPLY, INC.
0172
0192
RTA9240 ZINC PRIMER
A51 VEE BELT
0.00
0.00
0.00
17.99
15.41
33.40
09/09/26 003832
PONDER'S
0430
COPY PAPER FOR LIBRARY
0.00
275.40
V75805
09/09/26 8141
READY POWER, LLC
0518-01
FURNISH AND INSTALL 80
0.00
13,500.00
1011010
V75806
1011010
V75806
TOTAL CHECK
09/09/26 7475
09/09/26 7475
SCHWAB BROTHERS HYDRAULI 0261
SCHWAB BROTHERS HYDRAULI 0261
INVOICE 17892 MACK 408
INVOICE 17932 .MACK TRU
0.00
0.00
0.00
3,753.74
1,953.58
5,707.32
V75807
09/09/26 7885
JASON BOND
1102-1
BUCKEY REEF MONITORING
0.00
1,000.00
1011010
V75808
1011010
V75808
TOTAL,CHECK
09/09/26 7851
09/09/26 7851
STONES, INC.
STONES, INC.
0191
0191 ·
JULY BLANKET
JULY BLANKET
0.00
0.00
0.00
41.77
148.24
190.01
V75809
09/09/26 8044
TANGO CARD, INC.
0106
WELLNESS CARDS
0.00
10,000.00
09/09/26 001940
09/09/26 0,01940
09/09/26 001940
09/09/26 001940
09/09/26 001940
09/09/26 001940
09/09/26 001940
09/09/26 001940
09/09/26 001940
09/09/26 001940
09/09/26 001940
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
TAYLOR COUNTY SHERIFF'S
001
0453
0451-0P
0453
0451-0P
0453
0451-0P
0239
0239
0239
0239
7/26-9/26 LE APPROPRI
BOAT RAMP JULY 2026
BOAT RAMP JULY 2026
BOAT RAMP MAY 2026
BOAT RAMP MAY 2026
BOAT RAMP JUNE 2026
BOAT RAMP JUNE 2026
D.BEMBRY 2ND QTR.
H.TAYLOR 2ND QTR.
D.BEMBRY 3RD QTR.
H.TAYLOR 3RD QTR.
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
123,634.50
8,840.00
17,810.00
3,412.50
4,810.00
6,077.50
9,067.50
15,998.88
6,769.56
15,446.02
6,210.80
218,077.26
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
TOM HORNE SUPPLY COMPANY 0473
TOM HORNE SUPPLY COMPANY 0473
TOM HORNE SUPPLY COMPANY 0473
TOM HORNE SUPPLY COMPANY 0160
CAN LINERS
PINESOL
LIQUID BLEACH PER GALL
DAWN ULTRA 18oz LIQUID
0.00
0.00
0.00
0.00
199.80
80.52
so. 28
45.90
ISSUE DT VENDOR
NAME
1011010
V75801
1011010
V75801
1011010
V75801
1011010
V75801
1011010
V75801
1011010
V75801
TOTAL CHECK
09/09/26 7893
09/09/26 7893
09/09/26 7893
09/09/26 7893
09/09/26 7893
09/09/26 7893
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
MCKESSON MEDICAL-SURGICA 0200
1011010
V75802
1011010
V75802
1011010
V75802
1011010
V75802'
1011010
V75802
TOTAL CHECK
09/09/26 6411
09/09/26 6411
09/09/26 6411
09/09/26 6411
09/09/26 6411
MICROSOFT CORPORATio'N
MICROSOFT CORPORATION
MICROSOFT CORPORATION
MICROSOFT CORPORATION
MICROSOFT CORPORATION
1011010
V75803
1011010
V75803
TOTAL CHECK
09/09/26 000082
09/09/26 000082
1011010
V75804
1011010
1011010
1011010
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
1011010
V75810
TOTAL CHECK
!.
FD/DEPT
CASH ACCT CHECK NO
1011010
1011010
, 1011010·
1011010
V75811
V75811
V75811
V75811
SUNGARD PENTAMATION, INC.
DATE: 09/09/2026
TIME: 15: 01: 34
PAGE NUMBER:
ACCTPA21
TAYLOR COUNTY BOARD OF COMMISSIONERS
CHECK REGISTER - DISBURSEMENT FUND
11
SELECTION CRITERIA: transact.batch i,n ('GF090826', 'RB090826') and transact.ck_date='20260909 00:00:00.000'
ACCOUNTING PERIOD: 12/26
FUND - 810 - CLEARING/DISBURSEMENT FD
-----DESCRIPTION------
SALES TAX
AMOUNT
350' X 8' NATURAL ROLL
2PLY KITCHEN PAPER TOW
96 ROLL TOILET TISSUE
LYSOL DISINFECT WIPES
CAN LINER 12-16GAL. SM
32oz GLASS PLUS
SOFTSOAP 7.5 OZ HANDS
CASE OF LYSOL BOWL CLE
CASE CLOROX CLAEN-UP
2 BOXES NITRILE GLOVES
CASE TOILET.TISSUE
60 GALLON CAN LINERS
48 PK AA BATTERIES
48 PK AAA BATTERIES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
64.20
170.40
173.72
70.92
111.42
34.38
56.40
30.78
58.41
17.90
43.43
49.95
40.32
40.32
1,339.05
VALUE PACK RYD
DOG RATION
0.00
0.00
0.00
104.85
63.90
168.75
DREDGING COST SHARE
0.00
1,879,411.76
0473
0473
WATER FOUNTAINS
SHIPPING
0.00
0.00
0.00
2,895.88
30.00
2,925.88
1509
1509
1509
1509
1509
1509
1509
Q-STRESS CARDIAC STRES
VIZIENT NON EVASIVE,CA
SUN TECH TANGO MOUNT K
STRESS CART WORK SURFA
SUNTECH TANGO+ AND TAN
SUNTECH TANGO M2 BP MO
ESTIMATED SHIPPING/HAN
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
22,402.50
564.70
163.91
150.38
1,069.91
5,075.33
1,006.07
30,432.80
TOTAL CASH ACCOUNT
0.00
2,870,700.74
TOTAL FUND
0.00
2,870,700.74
TOTAL REPORT
0.00
. 3,012,316.74
ISSUE DT VENDOR
NAME
V75811
1011010
V75811
1011010
V758ll
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
V75811
1011010
TOTAL CHECK
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
09/09/26 5079
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0160
TOM HORNE SUPPLY COMPANY 0430
TOM HORNE SUPPLY COMPANY 0430
TOM HORNE SUPPLY COMPANY 0430
TOM HORNE SUPPLY COMPANY 0430
TOM HORNE SUPPLY COMPANY 0430
TOM HORNE SUPPLY COMPANY'0430
TOM HORNE SUPPLY COMPANY 0430
V75812
1011010
V75812
1011010
TOTAL CHECK
09/09/26 7407
09/09/26 7407
SILAS TURNER, LLC
SILAS TURNER, LLC
V75813
09/09/26 8182
U.S. ARMY CORPS OF ENGIN 9001
V75814
1011010
V75814
1011010
TOTAL CHECK
09/09/26 001740
09/09/26 001740
W.W. GRAINGER, INC.
W.W. GRAINGER, INC.
V75815
1011010
V75815
1011010
V75815
1011010
V75815
1011010
V75815
1011010
V75815
1011010
V75815
1011010
TOTAL CHECK
09/09/26 8023
09/09/26 8023
09/09/26 8023
09/09/26 8023
09/09/26 8023
09/09/26 8023
09/09/26 8023
WELCH ALLYN,
WELCH ALLYN,
WELCH ALLYN,
WELCH ALLYN,
WELCH ALLYN,
WELCH ALLYN,
WELCH ALLYN,
1011010
.'
FD/DEPT
CASH ACCT CHECK NO
INC.
INC.
INC.
INC.
INC.
INC.
INC.
0250
0250
Agreement Number: A0689
STATE-FUNDED GRANT AGREEMENT
EMERGENCY PREPAREDNESS AND ASSISTANCE GRANT
STATE FY 2026-2027 EMPA AGREEMENT
.
.
_THIS AGREEMENT is entered into by the State of Florida Division of Emergency Management (hereinafter
Taylor County
referred to as "FDEM"), with headquarters in Tallahassee, Florida, and
(hereinafter referred to as "Recipient").
This Agreement is entered based on the following representations:
•
•
The Recipient is fully qualified and eligible to receive the Emergency Preparedness and Assistance
Grant (EMPA) funds to provide the services identified herein.
FDEM has received EMPA grant funds from the State of Florida and has the statutory authority to
disburse (by a subgrant) these funds to the Recipient upon the terms and conditions of this Agreement.
THEREFORE, FDEM and the Recipient agree to the following:
1. SCOPE OF WORK
The Recipient shall perform the work in accordance with the Scope of Work (Attachment A) and the Proposed
Budget Detail Worksheet (Attachment A2), of this Agreement.
2. INCORPORATION OF LAWS, RULES, REGULATIONS, AND POLICIES
a) As required by Section 215.971 (1), Florida Statutes (FS), this Agreement includes:
i) A provision specifying a scope of work that clearly establishes the tasks that the Recipient is
required to perform.
ii) A provision dividing the Agreement into quantifiable units of deliverables that must be received and
accepted in writing by FDEM before payment to Recipient. Each deliverable must be directly related
to the scope of work and specify the required minimum level of service to be performed and the
criteria for evaluating the successful completion of each deliverable.
iii) A provision specifying the financial consequences that apply if the Recipient fails to perform the
minimum level of service required by the Agreement.
•
iv) A provision specifying that the Recipient may expend funds ohly for allowable costs resulting frorh
obligations incurred during the specified agreement period.
.
v) A provision specifying that any funds paid in excess of the amount the Recipient is entitled to under
this Agreement, any balance of unobligated funds that were advanced or paid must be refunded to
FDEM.
•
•
b). In addition to the foregoing, the Recipient and FDEM shall be governed by all applicable state and
federal laws, rules, and regulations, including those identified in the Scope of Work (Attachment A). Any
express reference in this Agreement to a particular statute, rule, or regulation in no way implies that no
other statute, rule, or regulation applies.
3. PERIOD OF AGREEMENT
This Agreement shall begin July 1, 2026, and shall end on June 30, 2027, unless terminated earlier in
accordance with the provisions of Paragraph (12) TERMINATION. In acco.ld.ao..c_e_witlLS_e_c_tLoo.2:15..9I1(1).(.d)..~--FS, the Recipient may expend funds authorized by this Agreement "only for allowable costs resulting from
obligations incurred during" the period of this Agreement.
4) FUNDING CONSIDERATION
a) This is a reimbursement Agreement, subject to the availability of funds.
b) FDEM's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Florida State Legislature and subject to any modifications in accordance with either
Chapter 216, FS, or the Florida Constitution.
c) FDEM will reimburse the Recipient only for the allowable costs incurred by the Recipient for the
satisfactory completion of each deliverable. The first, second, third, and fourth paymentrequests may
be submitted for an amount up to $26,451.50 each quarter. Unreimbursed amounts from prior quarters
can ·be carried to future quarters to be reimbursed based on satisfactory completion of deliverables.
d) The maximum reimbursement amount for each deliverable is outlined in the Proposed Budget Detail
Worksheet (Attachment A2). The maximum reimbursement amount for the entirety of this Agreement is
$105,806.00.
e) FDEM will review quarterly requests for reimbursement by comparing the documentation provided by
the Recipient against a performance measure outlined in the Scope of Work (Attachment A) and the
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (Attachment C)
which clearly delineates:
i) The required minimum acceptable level of service to be performed.
ii) The criteria for evaluating the successful completion of each deliverable.
f) FDEM's grant manager, as required by Section 215.971 (2)(c), FS, shall reconcile and verify all funds
received against all funds expended during the period of the Agreement and produce a final
reconciliation report, which must identify any funds paid in excess of the expenditures incurred by the
Recipient.
•
•
g) For the purposes of this Agreement, the term "improper payment" means or includes:
- i) Any payment that should not have been made or that was made in an incorrect amount (including
overpayments and underpayments) under statutory, contractual, administrative, or other legally
• applicable requirements; and,
ii) Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate
payment, any payment for a good or service not received (except for such payments where
authorized by law), any payment that does not account for credit for applicable discounts, and any
payment where insufficient or lack of documentation prevents a reviewer from discerning whether a
payment was proper.
g) As required by the Reference Guide for State Expenditures, reimbursement for travel must be in
accordance with Section 112.061, FS. In order for the Recipient to be reimbursed for travel
reimbursement, the Recipient must submit either the approved state travel voucher form with
documentation, OR their travel policy, travel claim on their local travel voucher form, and supporting
documentation.
5). REPORTS
_a) The Recipient shall provide FDEM with quarterly reports and a close-out report. These reports shall
include the current status and progress of the Recipient and all subcontractors in completing the work
described in the Scope of Work (Attachment A) and the expenditure of funds under this Agreement, in
addition to any other information requested by FDEM.
b) Quarterly reports are due to-FDEM no later than forty-five (45) days after the end of each quarter of the
program year. Quarterly reports shall be sent each quarter until submission of the administrative closeout report. The ending dates for each quarter of the program year are September 30, December 31,
March 31, and June 30.
c) The Close-Out Report is due sixty (60) days after termination of this Agreement or sixty (60) days after
completion of the activities contained in this Agreement, whichever occurs first.
d) FDEM may withhold further payments if all required reports and copies are not sent to FDEM or are not
-----~ompleted..in_aa_acceptabla.mannei:..-Eayments..may...b~eiAstated-UpoA-GompletioA-Of-a.A.y-l:eqyir-ed1-----report or other action may be taken by the Recipient as stated in Paragraph ·(11) REMEDIES.·
. i) "Acceptable to FDEM", means that the work product was completed in accordance with the
Proposed Budget Detail Worksheet (Attachment A2) and Scope of Work (Attachment A).
2
.. -__
e) The Recipient shall provide additional program updates or information required by FDEM.
f) The Recipient shall provide additional reports and information identified in th~ Florida Division of
Emergency Management Enterprise Solution (DEMES).
6) MONITORING
a) FDEM is responsible for and shall monitor the Recipient's performance under this Agreement.
b) Recipient shall monitor the performance.of its contractors, consultants, and agents, who are paid from
funds provided under this Agreement or acting in furtherance of this Agreement.
c) In addition to reviews of audits conducted in accordance with Exhibit 1 -Audit Requirements,
monitoring procedures may include, but are not limited to: desk reviews ahd on-site visits by FDEM
staff, limited scope audits, and other procedures.
d) Monitoring visits are performed to confirm the requirements of this Agreement are being fulfilled, to
ensure correct and accurate documentation is being generated, and to assist with any questions or
concerns the Recipient may have related to this Agreement.
er Recipients will be monitored programmatically and financially by FDEM to ensure that all grant activities
and project goals, objectives, performance requirements, timelines; milestone completion, budgets, and
other related program criteria are being met.
f) On-site monitoring visits will be performed according to FDEM's schedule, as requested, or as needed .
. At a minimum, Recipients will receive monitoring from FDEM once per year. If an on-site visit cannotbe
arranged, the Recipient may be asked to perform desk review monitoring.
•
g) Additional monitoring visits may be conducted throughout the period of performance as part of
corrective actio_n when Recipients are demonstrating non-compliance.
7) SUBCONTRACTS
a) If the Recipient subcontracts_ any work required under this Agreement, a copy of the unsigned
subcontract shall be sent to FDEM prior to execution of the subcontract and work commencing for
review and approval.
b) The Recipient agrees to include in the subcontract:
i) The subcontractor is bound by the terms of this Agreement.
ii) The subcontractor is bound by all applicable state and federal laws and regulations.
iii) The subcontractor shall hold FDEM and Recipient harmless against all claims of whatever nature
arising out of the subcontractor's performance of work under ·this Agreement, to the extent allowed
and required by law.
c) In the quarterly report, the Recipient shall document the subcontractor's progress in performing its work
under this Agreement.
d) For each subcontract, the Recipient shall provide a written statement to FDEM as to whether that
subcontractor is a minority business enterprise, as defined in Section 288.703, FS.
8) AUDITS
a) In accounting for the receipt and expenditure of funds under this Agreement, the Recipient shall follow
Generally Accepted Accounting Principles (GAAP), defined. by 2 C.F.R. § 200.49, as, "has the meaning
. specified in accounting standards issued by the Government Accounting Standards Board (GASB) and
the Financial Accounting Standards Board (FASB)."
•
b) When conducting an audit of the Recipient's performance under this Agreement, FDEM ·shall use
Generally Accepted Government Auditing Standards (GAGAS), defined by 2 C.F.R. § 200.50, GAGAS,
as "also known as the Yellow Book, means generally accepted government auditing standards issued
by the Comptroller General of the United States, which are applicable to financial audits."
c) If ·an audit shows that all or any portion of the funds disbursed were not spent in accordance with the
conditions of this Agreement, the Recipient shall be held liable for reimbursement to FDEM of all funds
not spent in accordance with these applicable regulations and Agreement provisions within thirty (30)
days after FDEM has notified the Recipient of such non-compliance.
3
·•
.. .,,~~-
--
-~::_.,,...
-···.
... -·
;· -· ·- '. ::-··~•:.._;
..._,,,_ -
d) The Recipient shall have all audits completed by an independent auditor, defined in Section
215,97(2)(i), FS, as "an independent certified public accountant licensed under chapter 473." The
independent auditor shall state that the audit complied with the applicable provisions noted above. The
audits must be received by FDEM no later than nine months from the end of the Recipient's fiscal year.
e) The Recipient shall send copies of reporting packages required under this paragraph directly to each of
the following:
Florida Division of Emergency Management
[email protected]
OR
Office of the Inspector General
2489 Shumard Oak Boulevard
Tallahassee, Florida 32311
The Auditor General
- Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
9) LIABILITY
a) Unless the Recipient is a state agency or subdivision, as defined in Section 768.28, FS, the Recipient is
solely responsible tc:i the parties it deals with in carrying out the terms of this Agreement and shall hold
FDEM harmless against all claims, no matter the nature, by third parties arising from the work
performed under this Agreement.
b) For purposes of this Agreement, the Recipient agrees that it is not an employee or agent of FDEM but
is an independent contractor.
c) As required by Section 768.28(19), FS, any Recipient which is a state agency or subdivision, as defined
in Section 768.28(2), FS, agrees to be fully responsible for its negligent or tortious acts or omissions
which result in claims or suits against FDEM, and agrees to be liable for any damages proximately
caused by the acts or omissions to the extent set forth in Section 76~.28, FS.
d) Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient to which
_ sovereign immunity applies.
e) Nothing herein shall be construed as consent by a state agency or subdivision of the state of Florida to
be sued by third parties in any matter arising out of any contract.
10) DEFAULT
If any of the following events occur (Events of Default), all obligations on the part of FDEM to make further
payment of funds shall, if FDEM elects, terminate. FDEM has the option to exercise any of its remedies set
forth in this Agreement; however, FDEM may make payments or partial payments after any Events of Default
without waiving ·the right to exercise such remedies, and without becoming liable to make any further payment.
•
Events of Default include, but are not limited to, the following:
a) If any warranty or representation made by the Recipient in this Ag·reement or any previous agreement
with FDEM is or becomes false or misleading in any respect, or if the Recipient fails to keep or perform
any of the obligations, terms or covenants in this Agreement or any previous agreement with FDEM
and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this
Agreement.
b) If material adverse changes occur in the financial condition of the Recipient at any time during the
period of this Agreement and the Recipient fails to cure this adverse change within thirty (30) days from
the date written notice is sent by FDEM.
4
c) If any reports required by this Agreement have not been submitted to FDEM or have been submitted
with incorrect, incomplete, or insufficient information.
•
d) If the Recipient has failed to timely perform and complete any of its obligations under this Agreement.
11) REMEDIES .
In the Event of Default by the Recipient, FDEM shall, within 30 days of default, provide written notice to the
Recipient of the default(s). The Recipient shall have thirty (30) calendar days from the date of notice to correct
the default(s). If the Recipient has not corrected the defauft(s), FDEM will notify the Recipient of noncompliance and exercise one or more of the following remedies, whether concurrently or consecutively:
a) Terminate_ this Agreement provided that the Recipient is given at least thirty (30) days prior written
notice of the termination. _The notice shall be effective when sent by United States Postal Service, first
class mail, postage prepaid, by registered or certified mail-return receipt requested, to the address in
paragraph (3) herein.
b) Begin an appropriate legal or equitable action to enforce performance of this Agreement.
c) Withhold or suspend payment of all or any part of a request for payment.
d) Require that the Recipient refund to FDEM any monies used for ineligible purposes under the laws, •
rules and regulations governing the use of these funds.
e} Exercise any corrective cir remedial actions, to include but not be limited to:
i) Request additional information from the Recipient to determine the reasons for or the extent of noncompliance or lack of performance.
ii) Issue a written warning to advise that more serious measures may be taken if the
situation is not corrected.
iii) Advise the Recipient to suspend, discontinue or refrain from incurring costs for any
activities in question.
iv) Require the Recipient to reimburse FDEM for costs incurred for any items
determined to be ineligible.
v) Exercise any other rights or remedies which may be available under law.
Pursuing any of the above remedies will _not stop FDEM from pursuing any other remedies in this Agreement or
provided by law or in equity. If FDEM waives any right or remedy in this Agreement or fails to insist on strict
performance by the Recipient, it will not affect, extend, or waive any other right or remedy of FDEM, or affect
the later exercise of the same right or remedy by FDEM for any other default by the Recipient.
12) TERMINATION
a) FDEM may terminate this Agreement for cause or convenience or when it determines that continuance
is not beneficial after thirty (30) days written notice to the Recipient. Cause for termination includes, but
is not limited to, the following:
•
•
i) Misuse, fraud, lack of compliance with applicable rules, laws, and regulations, failure to perform on
time, or refusal by the Recipient to permit public access to any document, paper, letter, or othermaterial subject to disclosure under Chapter 119, FS, -as amended.
ii) Continuing the Agreement would not produce beneficial results in line with further expenditure of
funds.
•
b) The parties may agree to terminate this Agreement for their mutual convenience through a written
amendment of this Agreement. The amendment will state the effective date of the termination and the
procedures for proper closeout of t~is Agreement.
.
. c) In the event this Agreement is terminated, the following actions will occur:
i) The Recipient will not include new obligations for the terminated portion of this Agreement after the
Recipient has received notification of termination.
··,rtre-Re-ciprentwil1c-crm~--e1as-many outstancling obhgat1ons as soon as possible. Costs incurred after
receipt of the termination notice will be disallowed.
iii) •The Recipient shall not be relieved of liability to FDEM because of any breach of this Agreement by
the Recipient.
5
iv) FDEM may, to the extent authorized by law, withhold payments to the Recipient for the purpose of
set-off until the exact amount of damages due to FDEM from the Recipient is determined.
13) PROCUREMENT - SUBCONTRACTING PROCEDURES
The Recipient shall ensure that any procurement involving funds authorized by the Agreement complies with
all applicable state and federal laws and regulations, to include 2 C.F.R. §§ 200.318 through 200.327,
Appendix II to 2 C.F.R. Part 200 (entitled "Contract Provisions for Non-Federal Entity Contracts Under Federal
Awards"), and Section 287.057, FS. As required by 2 C.F.R. § 200.318(i), the Recipient shall "maintain records
sufficient to detail the history of procurement. These records will include but are not necessarily limited to the
following: rationale for the method of procurement, selection of contract type, contractor selection or rejection,
and the basis'for the contract price."
•
As required by 2 C.F.R. § 200.318(b), the Recipient shall "maintain oversight to ensure that contractors
perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders .., In
order to d.emonstrate compliance with this requirement, the Recipient shall document, in its quarterly report to
FDEM, the progress of any and all subcontractors performing work under this Agreement.
SOLICITATION PROCESS
Except for procurements by micro-purchases pursuant to 2 C.F.R. § 200.320(a)(1) or procurements by small
purchase procedures pursuant to 2 C.F.R. § 200.320(a)(2), the following shall occur if the Recipient chooses to
subcontract any of the work required under this Agreement:
a) A copy of any solicitation shall be forwarded to FDEM (whether competitive or non-competitive) at least
fifteen (15) days prior to the publication or communication of the solicitation.
b) FDEM shall review the solicitation and provide comments, if any; to the Recipient within seven (7)
business days.
c) Consistent with 2 C.F.R. §200.325, FDEM will review the solicitation for compliance with the
procurement standards outlined in 2 C.F.R. §§ 200.318 through 200.327 as well as Appendix II to 2
C.F.R. Part 200.
•
d) Consistent with 2 C.FR. § 200.318(k), FDEM. will not substitute its judgment for that of the Recipient.
While the Recipient does not need the approval of FDEM in order to publish a competitive solicitation,
this review may allow FDEM to identify deficiencies in the vendor requirements or in the commodity or
service specifications. FDEM's review and comments shall not constitute approval of the solicitation.
Regardless of FDEM's review, the Recipient remains bound by all applicable laws, regulations, and
agreement terms.
e) If during its review FDEM identifies any deficiencies, then FDEM shall communicate those deficiencies
to the Recipient as quickly as possible within the seven (7) business day window outlined above.
f) If the Recipient publishes a competitive solicitation after receiving comments from FDEM that the
solicitation is deficient, then FDEM may:
i) Terminate this Agreement in accordance with the provisions outlined in paragraph (12) above.
ii) Refuse to reimburse the Recipient for any costs associated with that solicitation.
CONTRACT REVIEW PROCESS
Except for procurements by micro-purchases pursuantto 2 C.F.R. § 200.320(a)(1) or procurements by small
purchase procedures pursuant to 2 C.F.R. § 200.320(a)(2), if the Recipient chooses to subcontract any of the
wdrk required under this Agreement, then the Recipient shall forward to FDEM a copy of any contemplated
contract prior to contract execution.
a) FDEM shall review the unexecuted contract and provide comments, if any, to the Recipient within
--~--seven-{-'i-)-busineSS-day-..~ - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - , - - - b) Consistent with 2 C.F.R. § 200.325, FDEM will review the unexecuted contract for compliance with the •
procurement standards outlined in 2 C.F.R. §§ 200:318 through 200.327 as.well as Appendix II to 2
C.F.R. Part 200.
6
c) In accordance with 2 C.F.R. § 200.31 B(k); FDEM will not substitute its judgment for that of the
.Recipient. While the Recipient does not need the approval of FDEM in order to execute a subcontract,
this review may allow FDEM to identify deficiencies in the terms and conditions of the subcontract as
well as deficiencies in the procurement process that led to the subcontract. FDEM's review and
comments shall not constitute an approval of the subcontract. Regardless of FDEM's review, the
Recipient remains bound by all applicable laws, regulations, a·nd agreement terms.
•
d) If during its review FDEM identifies any deficiencies, then FDEM shall communicate those deficiencfes
to the Recipient as quickly as possible within the seven (7) business day window outlined above.
e) • If the Recipient executes a subcontract after receiving a communication from FDEM that the
subcontract is non-compliant, then FDEM may:
iii) Terminate this Agreement in accordance with the provisions outlined iri Paragraph (12) above; and,
. iv) Refuse to reimburse the Recipient for any costs associated with that subcontract.
PROCUREMENT REQUIREMENTS OF RECIPIENT
a) The Recipient.agrees to include in the subcontract that (i) the subcontractor is bound by the term$ of
this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations,
and (iii) the subcontractor shall hold FDEM and Recipient harmless against all claims of whatever
nature arising out of the subcontractor's performance of work under this Agreement, to the extent
allowed and required by law.
b) As required by 2 C.F.R § 200.318(c)(1), the Recipient shall "maintain written standards of conduct
covering conflicts of interest and governing the actions of its employees engaged in the selection,
award and administration of contracts."
c) As required by 2 C.F.R. § 200.319, the Recipient shall conduct any procurement under this agreement
"in a manner providing full-and open competition." Accordingly, the Recipient shall not:
i) Place unreasonable requirements on firms in order for them to qualify to do business.
• ii) Require unnecessary experience or excessive bonding.
iii) Use noncompetitive pricing practices between firms or between affiliated companies.
iv) Execute non-competitive contracts to consultants that ar~ on retainer contracts.
v) Authorize, condone, or ignore organizational conflicts of interest;
vi) Specify only a brand name product without allowing vendors to offer an equivalent.
vii) Specify a brand name product instead of describing the performance, specifications, or other
relevant requirements that pertain to the commodity or service solicited by the procurement.
viii) Engage in any_arbitrary action during the procurement process.
ix) Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the
specifications, requirements, statement of work, invitation to bid, or request for proposals.
x) Except in those cases where applicable federal statutes expressly mandate or encourage
otherwise, the Recipient, as required by 2 C.F.R. § 200.319(c), shall not use a geographic
pr~ference when procuring commodities or services under this Agreement.
xi) The Recipient shall conduct any procurement involving invitations to bid (i.e. sealed bids) in
accordance with 2 C.F.R. § 200.320(b)(1) as well as Section 287.057(1)(a), FS.
xii) The Recipient shall conduct any procurement involving requests for proposals (i.e. competitive
. proposals) in accordance with 2 C.F.R. § 200.320(b)(2) as weil as Section 287.057(1)(b), FS.
14)ATTACHMENTS AND EXHIBITS
All attachments to this Agreement are incorporated as if set out fully. In the event of an'y inconsistencies or
conflict between the language of this J:'.greement and the attachments, the language of the attachments shall
control, but only to the extent of the conflict or inconsistency.
•This Agreement has the following attachments:
• Exhibit 1 - Audit Requirements
• Exhibit 2 - Single Audits
• Exhibit 3 - EM Directbr Certification
~
Attachment A ..:.. Scope of Work
7
•
•
•
•
•
•
•
Attachment A 1 - Allowable Costs and Eligible Activities - Budget Directions
Attachment A2 - Proposed Program Budget Detail Worksheet
Attachment A3 - Quarterly Reports
Attachment B - Justification of Advance Payment
.
Attachment C - Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
Attachment D :-- Warranties and Representations
Attachment E - Statement of Assurances
15) NOTICE OF CONTACT
All notices provided by Recipient under or pursuant to this Agreement shall be in writing to FDEM's Grant
Manager and/or Programmatic Reviewer and delivered by standard or electronic mail using the correct
information provided below:
FDEM Grant Manager Point of Contact
Name:
• Dexter Simmons
2489 Shumard Oak Blvd.
Tallahassee, FL 32311-2100
Phone:
(850) 524-8699
Email: [email protected]
FDEM Programmatic Point of Contact
Name: .
I eresa warner
2489 Shumard Oak Blvd.
Tallahassee, FL 32311-2100
Phone:
(448) 220-6704
Email: [email protected]
The name and address of Recipient's Representative responsible for the administration of this Agreement:
Recipient's Point of Contact
Name: Dr.Danny Glover
Address: 591 US HWY 27 Perry, FL 32347
Phone: 850-843-7703
Email:
[email protected]
16) PAYMENTS.
a) Any advance payment under this Agreement is subject to Section 216.181 (16), FS. More specifically:
i) All advances are required to be held in an interest-bearing account.
ii) The Justification of Advance Payment (Attachment 8) shall include the budget data for the request,
the amount of advance payment needed, arid an explanation/justification of the necessity for arid
proposed use of these funds.
iii) No advance shall be accepted for processing if a reimbursement has been paid prior to the
submittal of a request for advanced payment.
iv) After the initial advance, if any, payment shall be made on a reimbursement basis as needed.
v) FDEM will only advance 50% ofthe total award amount. •
.
b) Invoices shall be submitted to include the supporting documentation for all costs of the project or
. services. The final invoice shall be submitted within forty-five (45) days after the expiration date of the
Agreement. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be
_submitted to FDEM Grant Manager as part of the Recipient's quarterly reporting as referenced in
Paragraph (5) REPORTS of this Agreement.
• c) If the necessary funds are not available to fund this Agreement as a result of action by the State Chief
Financial Officer or under Paragraph (4) FUNDING CONSIDERATION of this Agreement, all
obligations on the part of FDEM to make any further payment of funds shall terminate, and the
Recipient shall submit its closeout report within thirty (30) days of receiving notice from FDEM.
17) REPAYMENTS
8
a) All refunds or repayments due to FDEM under this_ Agreement are to be made payable to the order of
"Florida Division of Emergency Management," and mailed directly to the following address:
Florida Division of Emergency Management
Attention: Cashier
2489 Shumard Oak Boulevard
Tallahassee FL 32311
b) In accordance with Section 215.34(2), FS, if a check or other draft is returned to FDEM for collection,
Recipient shall pay FDEM a service fee of $15.00 or 5% of the face amount of the returned check or
draft, whichever is greater.
18) MANDATED CONDITIONS AND OTHER LAWS
a) The validity of this Agreement is subject to the truth and accuracy of all information, representations,
and materials submitted or provided by the Recipient in this Agreement, in any later submission or
response to a request from FDEM, or in any submission or response to fulfill the requirements of this
Agreement. All of said information, representations, and materials are incorporated by reference.
Inaccuracy of the submissions or any material changes shall, at the option of FDEM and with (thirty) 30
days written notice to the Recipient, cause the termination of this Agreement and the release of FDEM
from all its obligations to the Recipient.
•
b) This Agreement shall be construed under the laws of the state of Florida, and venue for any actions
arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this
Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall
be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement. c) Any power of approval or disapproval granted to FDEM under the terms of this Agreement shall survive
the term of this Agreement.
d) The Recipient agrees to comply with the Americans with Disabilities Act (Public Law 101-336, 42
U.S.C. Section 12101 et seq.), which prohibits discrimination by public and private entities on the basis
of disability in employment, public accommodations, transportation, state and local government
services, and telecommunications.
e) Those who have been placed on the convicted vendor list following a conviction for a public entity crime
or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of
a public building or public work, may not submit bids on leases of real property to a public entity, may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with a public entity, and may not transact business with any public entity in excess of $25,000.00 for a
period of thirty-six (36) months from the date of being placed on the convicted vendor list or on the
discriminatory vendor list.
•
f) Any Recipient Which is not a local government or state agency, and which receives funds under this.
Agreement, certifies, to the best of its knowledge and belief, that it and its principals:
i) Are presently not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by a federal department or agency.
ii) Have not, within a five-year period preceding this proposal been convicted of or had a civil judgment
rendered against them. for fraud or a criminal offense in connection with obtaining, attempting to
obtain, o·r performing a public (federal, state or local) transaction or contract under public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
iii) Are not presently indicted or otherwise criminally or civilly charged by a governmental eritity
------~e..deral,_state,_o.uo_cal)..wiib_comrnission._otariy_offenses_enumeratedJn._2aragraph..(-18}(f){ii~oUbi=----'
certification.
iv) Have not within a five-year period preceding this Agreement had one or more public transactions
(federal, state, or local) terminated for cause or default.
9
g) If the Recipient is unable to certify any of the statements in this certification, then the Recipient shall
attach an explanation to this Agreement.
h) In addition, the Recipient shall send to FDEM via DEMES the completed Certification Regarding
Debarment, Suspension, Ineligibility And Voluntary Exclusion (Attachment C) for each intended
subcontractor which Recipient plans to fund under this Agreement. The form must be received by
FDEM before the Recipient enters into a contract with any subcontractor:
i) FDEM reserves the right to unilaterally cancel this Agreement if the Recipient refuses to follow the
provisions of Chapter 119, FS (Ailow public access to all documents, papers, letters or other materials
created or received by the Recipient).
j) If the Recipient is allowed to temporarily invest any advances of EMPA funds, any interest income shall
either be returned to FDEM or be applied against FDEM's obligation to pay the contract amount.
k) The state of Florida will not intentionally award publicly funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment provisions
contained in 8 U.S.C. Section 1324(a) [Section 274A(e) of the Immigration and Nationality Act ("INA")].
FDEM shall consider the employment by any contractor of unauthorized aliens a violation of Section
274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in Section
274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by FDEM.
I) Section 287.05805, FS, requires each state agency shall include in its standard contract document a
requirement that any state funds provided for the purchase of or improvements to .real property are
contingent upon the contractor or political subdivision granting to the state a security interest in the
property at least to the amount of state funds provided for at least 5 years from the date of purchase or
the completion of the improvements or as further required by law.
m) FDEM may, at its option, terminate the contract if the contractor is found to have submitted a false
certification as provided under Section 287.135(5), FS, or been placed on the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, or been engaged in business operations in Cuba or Syria, or to have been placed on the
Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel.
n) FDEM may, at its option, terminate this agreement, if the Recipient is found in violation of Section
286.101, FS.
19) STATE REQUIREMENTS PERTAINING TO LOBBYING
a) Section 216.347, FS, prohibits "any disbursement of grants and aids appropriations pursuant to a
contract or grant to any person or organization unless the terms of the grant or contract prohibit the
expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency."
b) No funds or other resources received from FDEM under this Agreement may be used directly or
indirectly to influence legislation or any other official action by the Florida Legislature or any state
agency.
20) COPYRIGHT, PATENT AND TRADEMARK
Except as provided below, any and all patent rights accruing under or in connection with the performance of
this agreement are hereby reserved to the state of Florida.·Any and all copyrights accruing under or in
connection with the performance of this agreement are hereby transferred by the recipient to the state of
Florida.
a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and
entitlements to that pre-existing patent or copyright unless this Agreement provides otherwise.
b) If any discovery or invention is· developed in the course of or as a result of work or services performed
under this Agreement, or in any way connected with it, the Recipient shall refer the discovery or
invention to FDEM for determination of whether the state of Florida will seek patent protection in its
_ _ _ _ _oam.e---An~p_.atentrigbis_acctuing_undeLoLirLCorine.ction._willLihe_p.erforrnance...oLthis.AgreemenLare______
reserved to the State of Florida.
10
c) If any bo.oks, manuals, films, or other copyrightable material are produceq, the Recipient shall notify
FDEM. Any copyrights accruing under or in connection with the performance under this Agreement are.
transferred by the Recipient to the state of Florida.
d) Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all intellectual
properties relating to the performance of this Agreement that he or she knows or should know could
give rise to a patent or copyright.
e) The Recipient shall retain all rights and entitlements to any pre-existing intellectual property that is
disclosed. Failure to disclose will indicate that no such property exists. FDEM shall then, under
Paragraph (b), have the right to all patents and copyrights that accrue during performance of this
Agreement.
•
f) If the Recipient qualifies as a state university under Florida law, then, pursuant to Section 1004.23, FS,
any invention conceived exclusively by the employees of the Recipient shall become the sole property
of the Recipient. In the case of joint inventions, that is inventions made jointly by one or more •
employees of both parties hereto, each party shall have an equal, undivided interest in and to such joint
inventions. FDEM shall retain a perpetual, irrevocable, fully paid, nonexclusive license, for its use and
the use of its contractors of any resulting patented, copyrighted or trademarked work products,
developed solely by the Recipient, under this Agreement, for Florida government purposes.
21) LEGAL AUTHORIZATION
The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its
governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies
that the undersigned person has the authority to legally execute and bind Recipient to the terms of this
Agreement.
22) STATEMENT AND ASSURANCES
The Recipient shall comply with any Statement of Assurances (Attachment E).
23) RECORDS
a) As a condition of receiving state financial assistance, and as required by Sections 20.055(6)(c) and
215.97(5)(b), FS, FDEM, the Chief Inspector General of the State of Florida, the Florida Auditor
General, or any of their authorized representatives, shall enjoy the right of access to any documents,
financial statements, papers, or other records of the Recipient which are pertinent to this Agreement, in
order to make audits, examinations, excerpts: and transcripts.
b) This right of access also includes timely and reasonable access to the Recipient's personnel for the
purpose of interview and discussion related to such documents.- For the purposes of this section, the
term "Recipient" includes employees or agents, including all subcontractors or consultants to be paid
from funds provided under this Agreement.
c) The Recipient shall maintain all records related to this Agreement for the period of time specified in the
appropriate retention schedule published by the Florida Department of State.
d) Florida's Government in the Sunshine Law (Sunshine Law); Section 286.011, FS, provides the citizens
of Florida with a right of access to governmental proceedings and mandates three, basic requirements:
i) All meetings of public boards or commissions must be open to the public.
ii) Reasonable notice of such meetings must be given.
•iii) Minutes of the meetings must be taken and promptly recorded.
The mere receipt of public funds by a private entity, standing alone, is insufficient to bring .that entity
within the ambit of the open government requirements. However, the Sunshine Law applies to private
entities that provide services to governmental agencies and that act on behalf of those agencies in the
------ageAcies'._pei:fGr.maAce-<Jf:-their-public-d11tie&.-lf--a-p1:1bliG-aQeRGY-delegates--the-peFf0FmaRGe-0f:-its-public.---purpose to a private entity, then, to the extent that private entity is performing that public purpose, the
.Sunshine Law applies. For example, if a volunteer fire department provides firefighting seNices to a
governmental entity and uses facilities and equipment purchased with public funds, then the
11
Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus,
to the extent that the Government in the Sunshine Law applies to the Recipient based upon the funds
provided under this Agreement, the meetings of the Recipient's governing board or the meetings of any
subcommittee making recommendations to the governing board may be subject to open government
requirements. These meetings shall be publicly noticed, open to the public, and the minutes of all the •
meetings shall be public records, available to the public in _accordance with Chapter 119, Florida
Statutes.
•
•
e) Florida's Public Records Law provides a right of access to the records of the state and local
governments as well as to private entities acting on their behalf. Unless specifically exempted from
disclosure by the Legislature, all materials made or received by a governmental agency (or a private
entity acting on behalf of such an agency) in conjunction with official business which are used to
perpetuate, communicate, or formalize knowledge qualify as public records subject to public inspection.
The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity
within the ambit of the public record requirements. However, when a public entity delegates a public
function to a private entity, the r~cords generated by the private entity's performance of that duty
become public records. Thus, the nature and scope of the services provided by a private entity
determine whether that entity is acting on behalf of a public agency and is therefore subject to the
requirements of Florida's Public Records Law.
f) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be
paid from funds provided under this Agreement, including documentation of all program costs, in a form
sufficient to determine compliance with the ·requirements and objectives of the (Attachment A2) - .
Proposed Budget Detail Worksheet and Scope of Work (Attachment A) - and all other applicable laws
and regulations.
If the contractor has questions regarding the application of Chapter 119, FS, the contractor's duty to provide
public records relating to this Agreement, they shall contact the Custodian of Public Records by phone at (850)
815-4156, by email at [email protected], or 2489 Shumard Oak, Boulevard, Tallahassee, FL 32311.
24) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
25) EXECUTION ·
This Agreement may be executed in any number of counterparts, any one of which may be taken as an
original.
26) MODIFICATION
Either Party may request modification of the provisions of this agreement. Modifications of provisions of this
Agreement are valid only when reduced to writing arid duly signed by the Parties .
. 27) CONSTRUCTION AND RENOVATION
Construction and renovation projects for a local government's principal Emergency Operations Center (EOC)
are allowable under the EMPA Program. FDEM must provide prior written approval to use any EMPA funds
for construction or renovation: Requests for EMPA funds for construction of an EOC must be accompanied by
a justification to the Recipient's EMPA Grant Manager for review and-processing. The above examples are
not intended.to exclude other construction projects as potentially allowable costs. For example, construction
of a facility for the storage of critical emergency supplies, as a Point of Distribution (POD) for emergency
_distribution, and/or to serve as a staging area for deployment of emergency response resources is potentially
--~an-allowable-ex~eAse~tnei:-Go11stFuGti0n--0Hen0vati0n-pr0jeets,sueh-as-a-see0ndary-0r--l0eal-E0G,will-0----considered on a case-by-case basis, with advance written approval.
'
28) REAL PROPERTY AND STATE SECURITY INTEREST
12
In accordance with Section 287.05805, FS, if any state funds are utilized for tlie acquisition of real property or
for improvements to real property, the Contractor or Political subdivision receiving such funds must grant the
state of Florida a security interest in the subject property. This security interest shall be, at a minimum,
equivalent to the total amount of state funds provided. The security interest must remain in effect for a period of
at least five (5) years from the date of property purchase or the date of completion of the improvements, or for
a longer duration if so, mandated by applicable law.
29) CONTRACTING WITH SMALL AND MINORITY BUSINESSES
a) If the subrecipient; with the funds authorized by this Agreement, seeks to procure goods or services,
then, in accordance with 2 C.F.R. § 200.321. and Section 288.703, FS, the subrecipient shall take the
following affirmative steps to assure that minority businesses, women's business enterprises, and labor
surplus area firms are used whenever possible:
•
i) Placing qualified small and minority businesses and women's business enterprises on solicitation
lists. •
ii) Assuring that small and minority businesses, and women's business enterprises are solicited
whenever they are potential sources.
iii) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises.
iv) Establishing delivery schedules, where the requirement permits, which encourage participation by
small and minority businesses, and women's business enterprises.
v) Usi_ng the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce.
vi) Requiring the prime contractor, if subcontracts are to be used, to take the affirmative steps listed in
paragraphs i. through v. of this subparagraph.
b) The requirement outlined in this section, commonly referred to as socioeconomic contracting, does not
impose an obligation to set aside either the solicitation or award of a contract to these types of firms.
- Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps
identified above.
c) The socioeconomic contracting requirement outlines the affirmative steps that the subrecipient must
take; the requirements do not preclude the subrecipient from undertaking additional steps to involve
small and minority businesses and women's business enterprises.
d) The requirement to divide total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small and minority businesses, and women's business
enterprises, does not authorize the subrecipient to break a single project down into smaller components
in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined
acquisition procedures (e.g. "project splitting").
13
STATE OF FLORIDA
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
STATE-FUNDED GRANT AGREEMENT
STATE FY 2026-2027 EMPA AGREEMENT
SIGNATURE PAGE
IN WITNESS WHEREOF, the Parties have duly executed and delivered this Agreement as ofthe date set forth
below.
RECIPIENT:
By: Taylor County BOCC
Name: Jamie English_ _ _ _ __
Date:
09) bf /o-'DJ-4;
Tit
Chairmen/
I
59-6000879
Federal Identification Number
REHMLLBHALS6
UEID/SAM Number
If signing electronically: By providing this electronic signature, I am attesting that I understand that electronic
signatures are legally binding and have the same meaning as handwritten signatures. I am also confirming that
internal controls. have been maintained, and that policies and procedures were properly followed to ensure the
authenticity of the electronic signature.
This statement is to certify that I confirm that this electronic signature is to be the legally binding equivalent of
my handwritten signature and that the data on this form is accurate to the best of my knowledge.
STATE OF FLORIDA
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Kevin Guthrie, Executive Director for FDEM
By:----------------
Date: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
14
:·:::=--./~"~:~- •
'!°
.:·
-·_--i.~
STATE FY 2026-2027 EMPA AGREEMENT
EXHIBIT 1 - AUDIT REQUIREMENTS
The administration of resources awarded by FDEM,to the Recipient may be subject to audits and/or monitoring
by FDEM as described in this section.
MONITORING
Monitoring visits are performed to confirm grant requirements.are being fulfilled to ensure correct and accurate
documentation is being generated and to assist with any questions or concerns Recipients may have related to.
the grant. Recipients will be monitored programmatically and financially by FDEM to ensure that all grant
activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets,
and other related program criteria are being met. .
On-site monitoring visits will be performed according to FDEM schedules, as requested, or as needed. At a
minimum, Recipients will receive monitoring from FDEM once per year. If an on-site visit cannot be arranged,
the Recipient may be asked to perform desk review monitoring. Additional monitoring visits may be conducted
throughout the period of performance as part of corrective action when Recipients are demonstrating nonco_mpliance.
a) The Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors
- and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules
are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the
specified time periods, and other performance goals are being achieved. A review shall be done for each
function or activity in the Proposed Budget Detail Worksheet (Attachment A2) and Scope of Work
(Attachment A) to this Agreement and reported in Quarterly Reports (Attachment A3).
b) In addition to reviews of audits, monitoring procedures may include, but not be limited to, on-site visits by
FDEM staff, limited scope audits, and/or other procedures. The Recipient agrees to comply and cooperate
.with any monitoring procedures/processes deemed appropriate by FDEM. If FDEM determines that a
limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional
instructions provided by FDEM to the Recipient regarding such audit. The Recipient further agrees to
comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Florida Chief Financial Officer or Auditor General. In addition, FDEM will monitor the performance and
financial management by the Recipient throughout the contract term to ensure timely completion of all
tasks.
AUDITS
The Recipient shall comply with the audit requirements contained in 2 C.F.R. Part 200, Subpart F.
In accounting for the receipt and expenditure of funds under this Agreement, the Recipient shall follow
Generally Accepted Accounting Principles ("GAAP"). As defined by 2 C.F.R. § 200.49, GAAP "has the meaning
specified in accounting standards issued by the Government Accounting Standards Board (GASB) and the
Financial Accounting Standards Board (FASB)."
When conducting an audit of the Recipient's performance under this Agreement, FDEM shall use Generally
Accepted Government Auditing Standards ("GAGAS"). As defined by 2 C.F.R. § 200.50, GAGAS, "also known
as the Yellow Book, means generally accepted government auditing standards issued by the Comptroller
General of the United States, which are applicable to financial audits."
---tf-aA-audit-sl=l0ws-that-all-0r-any-p0Fti0Fr0Hhe-fuRes-disbursect-were-not-spent-in-accordance-with-the-conditions--of this Agreement, the Recipient shall be held liable for reimbursement to FDEM of all funds not spent in
accordance with these applicable regulations and Agreement provisions within 30 days after FDEM has
notified the Recipient of such non-compliance.
15
--·
a) The Recipient shall have all audits completed by an independent auditor, which is defined in Section
215.97(2)(i); Florida Statutes, as "an independent cectified public accountant licensed under chapter 473."
The independent auditor shall state that the audit complied with the applicable provisions noted above.
The audit must be received by FDEM no later than nine months from the end of the Recipient's fiscal year.
b) The Recipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F.R.
Part 200, by or on behalf of the Recipient, to FDEM at the following address:
[email protected]
OR
Office of the Inspector General
2489 Shumard Oak Boulevard
Tallahassee, Florida 32311-2100
c) The Recipient shall send the Single Audit reporting package and Form SF-SAC to the Federal Audit
Clearinghouse by submission online at: http://harvester.census.gov/fac/collect/ddeindex.html
d) The Recipient shall send any management letter issued by the auditor to FDEM at the following address:
[email protected]
OR
Office of the Inspector General
2489 Shumard Oak Boulevard
Tallahassee, Florida 32311-2100
REPORTS
a) Consistent with 2 C.F.R. § 200.328, the Recipient shall provide FDEM with quarterly reports and a closeout report. These reports shall include the current status and progress by the Recipient and all
subcontractors in completing the work described in the Scope of Work and the expenditure of funds under
this Agreement, in addition to any other information requested by FDEM.
b) Quarterly reports are due to FDEM no later than forty-five (45) days after the end of each quarter of the
program year and shall be sent each quarter until submission of the administrative close-out report. The
ending dates for each quarter of the program year are September 30, December 31, March 31, anq June
30.
c) The close-out report is due sixty (60) days after termination of this Agreement or sixty (60) days after
completion of the activities contained in this Agreement, whichever first occurs.
•
d) If all required reports and copies are not sent to FDEM or are not completed in a mariner acceptable to
FDEM, then FDEM- may withhold further payments until they are completed or may take other action as
stated iri Paragraph (11) REMEDIES. "Acceptable to FDEM" means that the work product was completed
in accordance with the Proposed Budget Detail Worksheet (Attachment A2) and Scope of Work
(Attachment A).
e) The Recipient shall provide additional program updates or information that may be required by FDEM.
__f)__Ihe_RecipienLshallpm\lide_additionalreports__andJnformationJdentifiecLin_Quarterl¥-Bepocts...{Attachmen~--A3).
16
STATE FY 2026-2027 EMPA AGREEMENT
EXHIBIT 2 - SINGLE AUDITS
AUDIT COMPLIANCE CERTIFICATION
Email a copy of this form at the time of agreement submission to: DEM Single [email protected].
Recipient:
FEIN:
Taylor County
Recipient's Fiscal Year:
59-6000880
Contact's Name: Dr. Danny Glover
Contact's Phone:
26/27
850-843-7703
Contact's Email: [email protected]
1. Did Recipient expend the State Financial Assistance, during its fiscal year, that it received under any
agreement (e.g., contract, grant, memorandum of agreement, memorandum of understanding, economic
incentive award agreement, etc.) between Recipient and the Florida Division of Emergency Management
(FDEM)? □Yes [)No
If the above answer is yes, answer the following before proceeding to item 2.
2. Did Recipient exceed $750,000 or more of State financial assistance (from FDEM and all other sources of
State financial assistance combined) during its fiscal year? □Yes []No
If yes, Recipient certifies that it will timely comply with all applicable State single or project specific
audit requirements of Section 215.97(2)(i), Florida Statutes, and the applicable rules of the
Department of Financial Services and the Auditor General.
3. Did Recipient expend Federal awards during its fiscal year that it received under any agreement (e.g.
contract, grant, memorandum of agreement, memorandum of understanding, economic incentive award
agreement, etc.) between Recipient and FDEM? □ Yes ONo
If the above answer is yes, answer the following before proceeding to item 2.
Did Recipient exceed $1,000,000 or more of federal awards (from FDEM and all other sources of federal
awards combined) during its fiscal year? □Yes ~No
If yes, Recipi~nt certifies that it will timely comply with all applicable single or program - specific
audit requirements of title 2 C.F.R. Part 200, subpart F, as adopted and supplement by OHS at 2
C.F.R. Part 200.
By signing below, I certify, on behalf of Recipient, that the above representations for items 1 and 2 are
correct.
D1.,.
z;;.,,,
J
•J
9/5/26·
r;/~(H/4,
Signature of Aut6ori12:ed Representative
Date
Dr. Danny Glover
Printed Name of Authorized Representative
EM Director
Title of Authorized Representative
17
STATE FY 2026-2027 EMPAAGREEMENT
EXHIBIT 3 - EM DIRECTOR CERTIFICATION
In accordance with the 2026 Emergency Management Preparedness and Assistance Grant agreement, which
shall begin July 1, 2026, and shall end on June 30, 2027, and to remain consistent with Section 252.38(1)(c),
Florida Statutes, and Rules 27P-19.005(4) and (5), Florida Administrative Code, in order to receive EMPA
funding, each County Emergency Management Agency shall annually certify their commitment to employ and
maintain a Director.
I,
Chairmen Jamie English
(Name) certify compliance with the requirements for the 2026
(Recipient) has employed an (EM
EMPA grant program. Taylor County BOCC
Director) pursuant to Section 252.38(3)(b), Florida Statutes.
I,
Chairmen Jamie English
(Name) also certify that I am the official representative
Taylor County
for Taylor County BOCC
(Recipient) and have authority to bind
_B_O_C__C_ _ _ _ _ _ _ _ _(Recipient) to this certification of compliance.
Ai;;~ ~
If ~
J;?"
•
Signedby:
Printed Name:
Title:
Date:
Jamie English
Chairmen
0 q JO Y/o-o J--y
Phone/Email:
850-838-3500
----'---------------------------------
18 ·
STATE FY 2026-2027 EMPA AGREEMENT
ATTA CHM ENT A - SCOPE OF WORK
GENERAL POLICY
The purpose of the Emergency Management Preparedness and Assistance Grant (EMPA) is to provide state
funds to assist local governments in preparing for all hazards as authorized by Section 252~373, Florida
Statutes (FS). Funds shall be allocated to implement and administer county emergency management
. programs, to support the following activities:
•
•
•
•
•
•
Planning
Operational
Equipment
Training
Exercise, and
Management and Administration
Pursuantto Rule 27P-19.010(11), Florida Administrative Code (FAC), FDEM shall determine allowable costs in
accordance with 48 C.F.R. Part 31, entitled "Contract Cost Principles and Procedures," and 2 C.F.R·. Part 200,
• entitled "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal A~ards."
TASKS AND QUARTERLY DELIVERABLES
The Recipient shall support efforts to build and sustain core capabilities across the Prevention, Protection,
Mitigation, Response, and Recovery mission areas described in the National Preparedness Goal. Counties
must be able to prepare for, respond to, recover from, and mitigate against natural and manmade disasters/emergencies.
The Recipient must successfully complete the following Tasks and Deliverables throughout the period of
performance. Quarterly deliverables must be uploaded through the Florida Division of Emergency
Management Enterprise Solution (DEMES) portal.
QUARTER 1 DELIVERABLES
Q1 TASK 1: CERTIFICATION OF COUNTY EMERGENCY MANAGEMENT STAFF
EMERGENCY MANAGEMENT DIRECTOR AND STAFF CERTIFICATION
Pursuant to.Section 252.38(1 )(c), FS, the County Emergency Management Agency shall perform emergency
management functions throughout the jurisdictional limits of the county in which it is organized.
Pursuant to Rule 27P-19.004, FAC, each County Emergency Management Agency must annually certify their
commitment to employ and maintain a director consistent with Rule 27P-19.005(4) and (5), FAC.
To demonstrate successful completion, the Recipient must submit the following into DEM ES no later
than November 15, 2026.
DELIVERABLES:
1.
Exhibit 3 - Certification letter for the Emergency Management Director in accordance with Rule
27P-19.004, FAG, in accordance wit~ the table below.
2. . Reporting Form 4 - Staffing Detail and Position Descriptions for funded emergency
management staff.
19
Q1 .TASK 2: INTEGRATED PREPAREDNESS PLAN (IPP)
The IPP represents all interdisciplinary training and exercise goals and projected schedules for the state. Each
County Emergency Management Agency shall coordinate with their stakeholders to perform a gap analysis
to identify county priorities and identify jurisdictional training needs linked to the associated core capabilities for
training and exercise.
Collaborating with stakeholders to perform a gap analysis to identify county priorities and capability gaps
allows for a comprehensive view of jurisdictional needs. :Conducting this gap analysis to identify county
priorities and necessary core capabilities provides an understanding that the IPP should serve as a roadmap
to accomplish the multi-year priorities identified by elected and appointed officials and whole communities. The
document assists training curriculum and exercise planners in designing and developing a progressive training
and exercise program to build, sustain, and deliver core capabilities. Counties and Urban Areas are required
to conduct an annual Integrated Preparedness Plan Workshop (IPPW). Data is collected through county
integrated preparedness plan workshops and is ultimately submitted within the integrated preparedness
plan. Counties should submit a multi-year plan. This document will outline all interdisciplinary training and
exercise goals and projected schedules.
To demonstrate successful completion, the Recipient must submit the following into DEM ES no later
than November 15, 2026.
DELIVERABLES:
1. IPP Data Submission - Multi-year IPP Data Worksheet and any supporting documentation to
include the IPP. For technical assistan~e on this deliverable, contact the State Training Officer at
[email protected].
Q1 TASK 3: F-ROC INTEGRATION-OPT-IN & ENROLLMENT VALIDATION
Pursuant to Section 252.37(7), FS, FDEM must take steps to maximize the availability and expedite the
distribution of financial assistance from the federal government to state and local agencies. Such steps must
include the standardization and streamlining of the application process for financial assistance through the
federal Public Assistance Program and provision of assistance to applicants in order to mitigate the risk of
noncompliance with federal program requirements. Therefore, under Chapter 252, FS, and in alignment with 2
C.F.R. § 200.332, FDEM mandates participation in the Florida Recovery Obligati.on Calculation (F-ROC)
Program to standardize, streamline, and expedite the Public Assistance (PA) process.
To demonstrate successful completion, the Recipient must submit the following into DEM ES no later
than November 15, 2026.
•
DELIVERABLES:
1. F-ROC Enrollment Proof - Executed F-ROC Participation Request and Renewal Form
demonstrating formal enrollment in the F-ROC Program for the current fiscal cycle (originally
completed during the June enrollment window). For technical assistance on this deliverable, contact
the F-ROC Office at [email protected].
•
Q1 TASK 4: LOCAL BUDGET MATCH CERTIFICATION
In accordance with Rule 27P~19.011, FAC, base grants shall be matched at an amount eitherequal to the
average of the previous three years' levels of county general revenue funding of the County Emergency
--Managemer-rt--A@enGy,-GF-tl:le-level-ef-funaiA9-fer-the-Ge1:1Aty-emer§eAey-MaAa§emen-t-Ageney--f0r-tr-1e-last-fisea1----year, whichever is lower. County general revenue funding for 911, EMS, law enforcement, or other services
outside core emergency management responsibilities shall not be inclu_ded.
20
To demonstrate successful completion, the Recipient must submit the following into DEMES rio later
than November 15, 2026. •
DELIVERABLES:
1.
FDEM Form 3 -'- A copy of the current and accurate County Emergency Management Local
Budget (General Revenue) including the formal budget approval date.
•
2.
Match Waiver Request (If Applicable) - If exceptional financial circumstances prevent
compliance, a formal_ waiver request' (signed by the Chief Elected Offic~r and Chief Financial Officer)
must be submitted in accordance with
Rule 27P-19.011(2), Florida
Administrative Code, no later than forty-five (45) days after the county budget has been
approved, or the opportunity to request a waiver shall be permanently waived.
Q1 REPORTING REQUIREMENTS
•••
Quarter 1
Deliverables Due
-.
Quarter 2
-·•-•
.. -··-····- ··-··"
--.-
Quarter 3
•.
Updates Only
•••
•
•••-•••~•••••~••••-••,••·.-v•••
•
Updates Only
---~-----➔--
--···
:Quarter 4
--- ---- .... -·· - --- --- ...... -...
.Updates Only
,
QUARTER 2 DELIVERABLES
Q2 TASK 1: EMERGENCY SITES AND PLANS
To support statewide standardization of emergency site data and to enhance situational awareness during
preparedness, response, and recovery operations, each County Emergency Management Agency
shall maintain complete, accurate, and up to date emergency site information within WebEOC. Emergency Sites
include Points of Distribution, County Staging Areas, General population shelters, special needs shelters, debris
management sites, Recovery and resource centers, etc. These sites are maintained in the WebEOC Emergency
Sites and WebEOC Shelter boards.
In addition, each County shall maintain an inventory of all county emergency response plans and provide a
current listing, including last update dates, to ensure transparency and readiness across all mission areas.
To demonstrate successful completion, the Recipient must submit the following in DEM ES no later
than February 15, 2027.
DELIVERABLES:
1.
WebEOC Emergency Sites and Shelter Reporting Verification - The Recipient will ensure
that all county emergency sites have been entered, reviewed, and updated in WebEOC, including, but
not limited to: Points of Distribution, County Staging Areas, general populatic:m shelters, special needs
shelters, debris management sites, recovery and resource centers, etc. The Recipient's Grant
Manager will then verify the information provided by the Recipient. For WebEOC technical assistance,
· contact [email protected]. •
2.
Emergency Response Plan Inventory Form - Completed Emergency Response Plan
Inventory Form listing all county emergency response plans including plan title, responsible party, date
of last update or formal review, next scheduled update cycle. For technical assistance, coritact [email protected].
Pursuant to Chapter 252.37(7), FS, and to satisfy mandatory F-ROC participation conditions, the Recipient
21
must complete an annual evaluation of local emergency capabilities, disaster preparation protocols,
and logistics metrics.
To demonstrate suqcessful completion, the Recipient must submit the following in DEM ES no later
than February 15, 2027.
-DELIVERABLES:
1.
ORA Completion SL,1mmary - Provide verification of successful completion of the annual FROG Disaster Readiness Assessment (ORA) in the Smart Grants Portal, accompanied by a copy of
the validated DRA submission receipt. For technical assistance, contact the F-ROC Office at [email protected].,
Q2 REPORTING REQUIREMENTS
Quarter 1
N/A
--- -
.. --,, ......... - ~ " < -
-·---·-
-·
Quarter 2
Deliverables ou·e
•••••~--~-,-v<•-..,.,.r--~•-w.s•-•-•-•••~~-,.-,,.
Quarter 3
Updates Only
.,.. ,,._,.,,_____ ~--.,•• -~,--, • - - - • - -
••••~•-•
~--- •
Quarter 4
• Updates Only
• •- •
QUARTER 3 DELIVERABLES
Q3 TASK 1: F-ROC INTEGRATION-PROCESS & STANDARDIZATION TRAINING
To ensure local staff are fully equipped to utilize the standardized F-ROC tools, forms, and calculators during
real-world post-disaster Public Assistance-operations, designated emergency management personnel
must participate in FDEM-approved F-ROC training modules. F-ROC training is an eligible program expense
under the training category.
•
To demonstrat~ successful completion, the Recipient must submit the following in
DEMES by May 15, 2027.
DELIVERABLES:
1.
F-ROC Training Verification - Certificates of completion or formal attendance records showing
that the Emergency Management Director or at least one (1) EMPA-funded program manager has
completed an FDEM-sponsored F-ROC Training or Technical Assistance session during the current
agreement period. For technical assistance, contact the F-ROC Office at [email protected].
Q3 TASK 2: REGIONAL READINESS
Pursuant to statewide hurricane readiness requirements in Section 252.35(2)(dd), FS, and in support of
regional preparedness coordination, each County Emergency Management Agency shall actively participate in
FDEM Regional Readiness Visits. These visits are designed to review county capabilities, discuss.operational
needs, and validate preparedness information provided through FDEM-administered readiness
surveys. Counties must ensure both attendance and submission of pre-meeting_ readiness information to
support statewide situational awareness, as outlined in the annual readiness visit documentation circulated for
the-hurricane season
To demonstrate successful completion, the Recipient must submit the following in DEM ES by May 15, 2027.
DELIVERABLES:
1.
Regional Readiness Visit Verification - The Response Regional Coordinator, in attendance
at the Regional Readiness Visit, will provide a sign-in sheet to the county/reg ton after the Visit, which
shall then be uploaded into DEM ES as well as the completed pre-meeting survey during the current
agreement period.
22
2. • Readiness Survey Completion Verification - A copy, screenshot, or confirmation
receipt demonstrating completion of the Headiness Survey required prior to or in conjunction with the
Regional Readiness Visit, consistent with the survey process coordJnated by FDEM's Response
Bureau and referenced in statewide readiness visit planning communications.
Q3 TASK 3: INTEGRATED PREPAREDNESS PLAN WORKSHOP
The Integrated Preparedness Planning Workshop (IPPW) is a strategic planning session designed to align
·preparedness priorities across jurisdictions and develop a three-year/Multi-Year Integrated Preparedness Plan
(MYIPP). It fosters collaboration among local, regional, and state stakeholders, ensuring that training,·
exercises, and planning activities are coordinated and resource- efficient. IPPWs are collaborative planning
events designed·to identify and prioritize a county's preparedness needs over a multi-year training (three-year)
cycle to allow for enough time to build, test, and validate capabilities in a deliberate, progressive way (seminars
---+workshops---+ tabletops---+ functional/full-scale exercises).
During these meetings, the data submitted via the county IPP will be evaluated and regional training and
exercise needs will be discussed. At the conclusion of the meetings, the regional IPP data will be distributed to
the region and formally entered into the state IPP. For technical assistance, contact
[email protected].
To demonstrate successful completion, the Recipient must submit the following in DEM ES by May 15, 2027.
DELIVERABLES:
1.
IPPW Participation .,... Formal attendance records showing that the Emergency Management
Agency participated in the state supported Regional IPPW. For technical assistance, contact
[email protected].
Q3 REPORTING REQUIREMENTS
··-·
--· -···
Quarter 1
Quarter 2
-·-- ··--•-·•·· ---~--·- ----
N/A
~
N/A
Quarter 3
--- --· --- ..
Deliverables Due
,,,_, .,. -.-.
Quarter 4
Updates Only
➔--~
-·
•
--
•--
-·-
--··-
--
QUARTER 4 DELIVERABLES
Q4 TASK 1: STATEWIDE EXERCISE AND SYMPOSIUM ATTENDANCE
Each County Emergency Management Agency shall participate in the annual Statewide Exercise and the
Florida's Training for Emergency Management (FTEM) Symposium. All counties must participate at least one
(1) full day during the annual Statewide Exercise, regardless of whether position(s) are funded by this
grant. For participation certificates to be issued, the county must participate in the 11: 15 County Coordination
Call, upload a situation report into WebEOC, and complete the end of day survey for each day of participation
in the Statewide Exercise.
The County Emergency Management Agency shall participate in the FTEM Symposium for the duration of the
event from June 21 to June 25, 2027, as currently scheduled. The individual(s) must be from the County
Emergency Management Agency, regardless of whether the position(s) are·funded by this grant. Standard
counties must have at least two (2) individuals from county government attend FTEM. At least one (1) attendee
--~must-be..from-tl:le..County...Gmei:gency-ManagerneAt-AgenG~he-SeGood-attendee-mY-als0-be-f!:om-the-Count~.,_,- - Emergency Management Agency or, if from another county government office, must be directly involved in
administrative support for emergency management, including IT, legal, budgeting, finance, risk management,
or similar functions, or must be directly involved in preparing for, responding to, recovering from, or mitigating
23
against the impacts of disasters at the local level, regardless of whether the position is funded by this
grant. Fiscally constrained counties, as designated by the Florida Department of Revenue, shall ·only need to
send one (1) staff member to the FTEM Symposium which must be from the County Emergency Management
Program or the County Government (with the same nexus to emergency management as referenced in
"Standard" counties above), regardless of whether the position(s) are funded by this grant.
To demonstrate successful completion, the Recipient must submit the following in DEM ES by August 15,
2027.
•
DELIVERABLES:
1.
Statewide Exercise Participation - Formal attendance records showing that the Emergency
Management Agencyparticipated in the Statewide Exercise;which must include participation
certificate issued by FDEM. For technical assistance, contact [email protected].
2.
FTEM Attendance - Formal attendance records showing that county representatives
have attended and participated in the FTEM Symposium; which must include participation certificate
issued by FDEM. For technical assistance, contact [email protected].
Q4 TASK 2: POLICY OR PROTOCOL SUBMITTAL
PROCUREMENT POLICY
The County Emergency Management Agency shall provide documentation demonstrating its local policy or
protocol for purchasing.
To demonstrate successful completion, the Recipient must submit the following in DEM ES:
DELIVERABLES:
1.
Procurement Policy - Submit procurement policy wit~ supporting documentation.
Q4 TASK 3: LOCAL EM GENERAL REVENUE EXPENDITURE RECONCILIATION
EXPENDITURE RECONCILIATION & CLOSEOUT
To finalize the match process initiated in Quarter 1 (Q1 Task 4), the Recipient must demonstrate that its actual
expenditures aligned with the certified local match requirements at the close of the grant cycle.
To demonstrate successful completion, the Recipient must submit the following into DEMES no later
than August 30, 2027 (as part of closeout).
DELIVERABLES:
1.
General Ledger (GL) Report - A copy of the local EM general revenue expenditure (general
ledger) report as of 6/30/2027, establishing that the actual matching funds were
successfully expended in furtherance of local emergency management operations.
2.
Equipment Listing - Provide a listing of equipment purchased utilizing EMPA funding in the
amount of $5,000 or more. The listing of equipment purchased should be formatted in Microsoft Excel
and include, at a minimum, columns clearly identifying the equipment, the date of purchase, the
purchase price, the status of the equipment (received or in transit -- if not received, projected date to
be received), and corresponding information that reconciles to the GL Report provided.
24
3.
Invoices - Provide all respective invoices for equipment purchased utilizing EMPA funding in
the amount of $5,000 or more (invoices should match and be in the order listed on the Microsoft Excel
equipment list).
Q4 TASK 4: F-ROC INTEGRATION- POST-DISASTER QUESTIONNAIRE(PDQ)
To ensure ope_ratio·nal readiness to execute the F-ROC workflow during a real-world disaster event, the county
must establish clear.administrative protocols for deploying, filling out, and submitting the Post-Disaster
Questionnaire (PDQ) within the standard post-incident window required by FDEM.
To demonstrate successful completion, the Recipient must submit the following in
DEMES by August 15, 2027.
-DELIVERABLES:
1.
PDQ Operational Protocol - A formal-local protocol (signed by the EM Director) outlining the
local workflow, designated staff roles, and internal timelines for completing and submitting the F-ROC •
Post-Disaster Questionnaire (PDQ) to FDEM following an emergency declaration. For technical
assistance, contact the F-ROC Office at [email protected].
Quarter 1
N/A
-
. --
-. -
~
Quarter 2
N/A
--- ·- ........ ,.,·--···· - .
Quarter 3
N/A
Quarter 4
-- ·-- ... ----·-·-- --·Deliverables Due
PAYMENTS AND DOCUMENTATION REQUIREMENTS: The Recipient must perform the minimum
requirements. for each task and deliverable as indicated to receive payment.
FINANCIAL CONSEQUENCES: Section 215.971, FS, requires the Agency, as the recipient of State funding,
to apply financial consequences, including withholding a portion of funding up to the full amount if the Recipient
fails to be in compliance w,ith Federal, State, and Local requirements, or satisfactorily perform required
activities/tasks.
Failure to successfully complete any of the required tasks, as demonstrated by the failure to satisfy and submit
the applicable deliverables (including the mandatory quarterly F-ROC deliverables and Q 1 budget match
certifications) by their specified deadlines, shall result in a reduction of t_en percent (10%) of the quarterly fixed
reimbursement amount ($2,645.15 of the $26,451.50 quarterly allocation) for each required deliverable not
completed, satisfied, and submitted by the deadline. This 10% reduction applies cumulatively on a perdeliverable basis for any missed quarterly task during the affected quarter.
25
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT A1
ALLOWABLE COSTS AND ELIGIBLE ACTIVITIES
The 2026 EMPA Funding Guidance allowable costs are divided into the following categories: Planning,
Operational, Equipment, Training, Exercise, and Management and Administration.
1) PLANNING
Planning spans all five National Preparedness Goal (the Goal) mission areas and provides a baseline for
, determining potential threats and hazards, required capabilities, required resources, and establishes a
framework for roles and responsibilities. Planning provides a methodical way to engage the whole community
.in the development of a strategic, operational, and/or community-based approach to preparedness.
Plans should have prior review and approval from the respective FDEM state program. Funds may not
be reim~ursed for any plans that are not approved.
•
EMPA Program funds may be used to develop or enhance emergency management planning activities. Some
. examples include, but are not limited to:
• Emergency Operation Plans/ Local Comprehensive Emergency Management Planning
• Communications Plans
• Administrative Plans
• Whole Community Engagement/Planning
• Resource Management Planning
• Sheitering and Evacuation Planning
• Recovery Planning
• Continuity Plans
For planning expenditures to qualify for reimbursement under this Agreement, the Recipient must submit a final
•plan to FDEM for approval. As part of any request for reimbursement for planning expenditures, the Recipient·
must submit the following:
a) Copies of contracts or agreements prior to contracting with consultants or sub-contractors providing
services.
b) Invoice from any consultant/contractor involved in the planning.
c) Copies of all planning materials and work product (e.g. meeting documents, copies of plans).
d) If a meeting was held by Recipient, an agenda and sign-in sheet with meeting date.
e) Proof of payment (e.g. credit card statement, Bank Statement).
f) Complete debarment form and/or Sam.gov for any contractors/consultants.
g) Proof of Procurement method (e.g. quotes, and/or solicitation).
2) OPERATIONAL
EMPA Program funds may be used for all day-to-day preparedness activities in support of the four phases of
emergency management (preparedness, response, recovery, and mitigation).
Rules 27P-19.004 and 27P-19.006, Florida Administrative Code (FAC), outline the minimum performance level
(definition below). Each Emergency Management staff person must be available to work the number of hours
and assume the responsibilities for the duties in their official position description as well as provide the
coordination and support for all incidents within the jurisdiction on a 24-hour basis.
Eligible "Operational Cost" items include, but are not limited to:
a) Salaries and Fnnge Benefi1,_s_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
b) Utilities (electric, water and sewage)
c) Service/Maintenance agreements (provide vendor debarment and service agreement .for contractual
services)
26
d) Office Supplies/Materials
e) IT Software Upgrades
f) Memberships
. g) . Publications
h) Postage
i) Storage_
j) Other Personnel/Contractual Services
k) Reimbursement for services by a person(s) who is not a regular or full-time employee filling established
positions. This includes but is not limited to temporary employees, student or graduate assistants,
fellowships, part time academic employment, board members, consultants, and other services.
I) Consultant Services require a pre-approved Contract or purchase order by FDEM. Copies of additional
quotes should also be supplied when requesting pre-approval. These requests should be sent to the
grant manager for FDEM for review.
• Funding for Critical Emergency Supplies
Critical emergency supplies - such as shelf stable products, water, and basic medical supplies-are an
allowable expense under EMPA. DHS/FEMA must approve a state's five-year v.iable inventory management
plan prior to allocating grant funds for stockpiling purposes. The five-year plan should include a distribution
strategy and related sustainment costs if the grant expenditure is over $100,000.
Operational Costs Supporting Documentation
If the Recipient seeks reimbursement for operational activities, then the following shall be submitted:
a) For salaries, provide copies of payroll expenditure reports.
b) Expense items need to have copies of invoices, or receipts and proof of payment (credit card
statements, bank statements). All documentation for reimbursement amounts must be clearly visible
and defined (i.e., highlighted, underlined, circled on the required supporting documentation).
c) Funding may not be used to purchase clothing used for everyday wear by emergency management
employees or other personnel.
d) Clothing, uniforms, undergarments, jackets, vests, etc. are also allowable for CERT members as listed
under the Authorized Equipment List (AEL), which is a list of approved equipment types allowed under
FEMA's preparedness grant programs.
e) For a complete list of other eligible clothing and protective gear allowable for purchase with EMPA
funding, applicants, recipients, and FEMA staff are encouraged to refer to the AEL website for the most
up to-date information. •
Please Note: You can only charge 1% of the total award amount for promotional items. Promotional items
should be strictly limited to those items tied to an approved education or outreach campaign associated with
the award. Clear documentation shall be provided demonstrating that the items are an essential requiremen( to
the award, clearly demonstrating they are not for general marketing.
Allowable costs shall be determined in accordance with applicable Federal Office of Management and Budget
Circulars, or, in the event no circular applies, by 2 C.F.R. Part 200 CONTRACT COST PRINCIPLES AND
PROCEDURES. Please contact your grantmanager should you have questions or concerns.
3) EQUIPMENT
a) Pursuant to Rule 27P-19.010, FAC, disbursement of allowable.equipment costs shall be determined in
accordance with applicable Federal Office of Management and Budget Circulars, or, in the event no
circular applies, by 2 C.F.R. part 200-CONTRACT COST PRINCIPLES AND PROCEDURES.
b) If an item qualifies as reasonable and necessary and the item is EMPG-coded on the FEMA AEL, then
the Redpient does not need to obtain prior permission from FDEM to purchase the item in order to
-----seek-reimbursemeAf-.--------------------------------~
c) If the Recipient seeks reimbursement for the purchase of an item that is not EM PG-coded on the FEMA
AEL, then the Recipient must receive permission from FDEM prior to purchasing the item. If the
Recipient purchases such an item without receiving permission from FDEM beforehand, then FDEM
27
will not provide any reimbursement for that purchase.
d) Recipients should analyze the cost benefits of purchasing versus leasing equipment, especially high
cost items and those subject to rapid technical advances.
e) •Large equipment purchases must be identified and explained. For more information regarding property
management standards for equipment, please reference 2C.F.R Part 200, including 2 C.F.R. §§
200.310, 200.313, and 200.316.
f) Allowable equipment includes equipment from the following AEL categories:.
Category Name
Personal Protective Equipment (PPE)
Information Technoloav
Cvbersecuritv Enhancement Equipment
Interoperable Communications Equipment
Detection Equipment
Power Equipment
Chemical, Biological, RadioloQical, Nuclear, and Explosive (CBRNE) Ref. Materials
CBRNE Incident Response Vehicles
Physical Security Enhancement Equipment
CBRNE LoQistical Support Equipment
Other Authorized Equipment
Category Number
1
4
5
6
7
10
11
12
14
19
21
Equipment Acquisition Costs Supporting Documentation
• Provide copies of invoices, or receipts, proof of payment, i.e., credit card statements, bank statements or
front and back of canceled checks).
• Provide the Authorized Equipment List (AEL) # for each equipment purchase.
4) TRAINING
EMPA training funds may be used for a range of emergency management-related training activities to enhance
the capabilities of state and local emergency management personnel through the establishment, support,
conduct, and attendance of training. Training should foster the development of a community-oriented approach
to emergency management that emphasizes engagement at the community level, strengthens best practices,
and provides a path toward building sustainable resilience.
The Recipient can successfully complete an authorized course either by attending or by conducting that course.
The following are required to receive payment for a training course:
•
•
•
When attending a course, the Recipient must provide a certificate of completion; all receipts that
document the costs incurred by the Recipient in order to attend the course.
When conducting a course, the Recipient must provide the course sign-in sheet with all receipts that
document the costs incurred by the Recipient in order to conduct the course.
When conducting a workshop, the Recipient must provide workshop sign-in sheets, materials used for
workshop, and all receipts that document the costs incurred by the Recipient in order to conduct the
workshop.
Please note that for training, a minimum of fifteen (15) participants must be in attendance to justify the cost of
holding a course or workshop. Unless the Recipient receives advance approval from the STO for the number
of participants, then FDEM must reduce the amount authorized for reimbursement on a pro-rata basis for any
training with less than fifteen (15) participants.
. Allowable training=relale__d..cos.tsJ.o_clu_d.e_tb_eJollo.wiog_:~-----------------------a) Develop, Deliver, and Evaluate Training: This includes costs related to administering the training:
planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment.
Training should provide the opportunity to demonstrate and '(alidate skills learned, as well as to identify
28
b)
c)
d)
e)
any gaps in these skills. Any training or training gaps, including those for children and individual$ with
disabilities or access and functional needs, should be identified in the Integrated Preparedness
Program (IPP) and addressed in the training cycle. States are encouraged to use existing training
rather than developing new courses. When developing new courses states are encouraged to apply the
Analyze, Design, Develop, Implement and Evaluate (ADDIE) model for instruction design.
•
Overtime and Backfill: The entire amount of overtime costs, including payments related to backfilling
personnel, which are the direct result of attendance at FEMA and/or approved training courses and
programs are allowable. These costs are allowed only to the extent the payment for such services is in
accordance with the policies of the state or unit(s) of local government and has the approval of the state
or FEMA, whichever is applicable. In no case is dual compensation allowable. That is, an employee of
a unit of government may not receive compensation from their unit or agency of government AND_ from
an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit
both activities.
Travel: Travel costs (e.g., airfare, mileage, per diem, and hqtel) are allowable as expenses by
employees who are on travel status for official business related to approved training.
Hiring of Full or Part-Time Staff or Contractors/Consultants: Full or part-time staff or
contractors/consultants may be hired to support direct training-related activities. Payment of salaries
and fringe benefits must be in accordance with the policies ·of the state or unit(s) of local government
and have the approval of the state· or FEMA, whichever is applicable.
Certification/Recertification of Instructors: Costs associated with the certification and re-certification
of instructors are allowed. States are encouraged to follow the FEMA Instructor Quality Assurance
Program to ensure a_ minimum level of competency and corresponding levels of evaluation of student
learning. This is particularly important for those courses which involve training of trainers.
Conferences
FDEM recognizes the important role that conferences can play in the professional development of emergency
managers. Rule 691-42.002(3), FAC, which is defined as the coming together of persons with a common interest
or interests for the purpose of deliberation, interchange of views, or for the removal of differences or disputes
and for discussion of their common problems and interests. The term also includes similar meetings such as
seminars and workshops which are large formal group meetings that are programmed and supervised to
accomplish intensive research, study, discussion, and work in some specific field or on a governmental
problem or problems. A conference does not mean the coming together of agency or interagency personnel.
Provided the cost qualifies as reasonable and necessary for the successful completion of a task required by
this Agreement, and provided any related travel complies with the requirements of Rule 691-42.004, FAC,
travel expenses for the purpose of attendance at a conference or convention may qualify for reimbursement
under this Agreement.
In pertinent part, Rule 691-42.004(1), FAC, states "No public funds shall be expended for attendance at
conferences or conventions unless:
• The main purpose of the conference or convention is in connection with the official business of the state
and directly related to the performance of the statutory duties and responsibilities of the agency
participating.
.
• The activity provides a direct educational or other benefit supporting the work and public purpose of the
person attending.
• The duties and responsibilities of the traveler attending such meetings are compatible with the
objectives of the conference or convention.
e
The request for payment of travel expenses is otherwise in compliance with these rules."
Requests for reimbursement for payment of the registration fee or for a conference or convention must include:
e
A statement explaining how the expense directly relates to the Recipient's successful performance of a
-----~a-s1cc:mt1i"n-e-c1-rrnhtsAgreemen .
e
A copy of those pages of the agenda that itemizes the registration fee.
e
A copy of local travel policy.
• A copy of the travel voucher or a statement that no travel costs were incurred, if applicable.
29
Class A, Class 8 1 and Class C Travel
• Class A travel is continuous travel of 24 hours or more away from official headquarters. The travel day
for Class A is based on a calendar day (midnight to midnight).
• Class B travel is continuous travel of less than 24 hours which involves overnight absences away from
official headquarters: The travel day for Class B .travel begins at the same time as the travel period.
• Class C travel is short or day trips in.which-the traveler is not away from his/her official headquarters
overnight. Class C allowances are currently not authorized for reimbursement. _
Meal Allowance and Per Diem
When a meal is included in a registration fee, the meal allowance must be deducted from the reimbursement
claim, even if the traveler decides for personal reasons not to eat the meal. More specifically, Section
112.061 (6)(c), FS, states, "No one, whether traveling out of or in state, shall be reimbursed for any meal or
lodging included in a convention or conference registration fee paid by the state". A continental breakfast is
considered a meal and must be deducted if included in a registration fee for a convention or conference.
However, in the case where a meal is provided by a hotel or airline, ttie traveler shall be allowed to claim the
meal allowance provided by law.
$6 for breakfast (when travel begins before 6 a.m. and extends beyond 8 a.m.);
$11 for lunch (when travel begins before 12 noon and extends beyond 2 p.m.);
$19 for dinner (When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel occurs during
nighttime hours due to special assignment.).
•
•
•
•
Per diem shall be calculated using four (4) six-hour periods (quarters) beginning at midnight for Class A
or when travel begins for Class B travel.
Travelers may only switch from actual to per diem while on Class A travel on- a midnight-to-midnight
bas~.
•
A traveler on Class A orB travel that elects top be reimbursed on a per diem basis is allowed $20.00
for each uarter from the time of de arture until the time of return.
Reimbursement for Meal Allowances That Exceed the State Rates
FDEM shall not reimburse for any meal allowance that exceeds $6 for breakfast, $11 for lunch, or $19 for dinner
unless:
• For counties - the requirements of Section 112.061 (14 ), Florida Statutes, are satisfied.
• The costs do not exceed charges normally allowed by the Recipient in its regular operations as the
result of the Recipients written travel policy (in other words, the reimbursement rates apply uniformly to
all travel by the Recipient).
• The costs do not exceed the reimbursement rates established by the United States General Services
. Administration ("GSA") for that locale see https://www.gsa.gov/portal/content/104877.
Hotel Accommodations
• A traveler may not claim per diem or lodging reimbursement for overnight travel within fifty (50) miles
(one-way) of his or her headquarters or residence unless the circumstances necessitating the overnight
stay are fully explained by the traveler and approved by FDEM.
• Absent prior approval from FDEM, the cost of any hotel accommodation shall not exceed $175 per
night.
Training Costs Supporting Documentation
• Copies of contracts or agreements with consultants or subcontractors providing services.
• Copies of invoices, receipts and cancelled checks, credit card statements and bank statements for proof
of payment.
~
Copies of the agenda, certificates and/or sign in sheets (if using prepopulated sign in sheets they must
30
be certified by the Emergency Management Director or Lead Instructor verifying attendance).
For travel and conferences re lated to EMPA activities:
• Copies of all receipts must be submitted (i.e ., airfa re, proof of mileage, toll receipts , hotel receipts, car
rental receipts , etc.). Receipts must be itemized and match the dates of travel/conference.
• Copies of the agenda from the Conference must be provided . Proof of payment is also required for all
travel and conferences. If the Recipient seeks re imbursement for travel costs that exceed the amou nts
stated in Section 112.061 (6)(b) , Florida Statutes ($6 for breakfast, $11 for lunch, and $19 for dinner),
then the Recipient must provide documentation that: The costs are reasonable and do not exceed
charges normally allowed by the Recipient in its regular operations as a result of the Recipient's written
travel policy; and participation of the individual in the travel is necessary to the meet the requ irements of
the awarded funding .
5) EXERCISES
Exercises conducted with grant funds shou ld test and evaluate performance towards meeting capability targets
established in a jurisdiction's Integrated Preparedness Program (I PP) for the core capabilities needed to
address its greatest risks.
All owable Exercise-Related Costs
• Design , Develop, Conduct and Evaluate an Exercise: This includes costs related to planning ,
meeting space and other meeting costs, facilitation costs , materia ls and supplies , travel , and
documentation . Recipients are encouraged to use free public space/locations/facilities , whenever
ava ilable, prior to the rental of space/locations/facilities. Exercises shall provide the opportunity to
demonstrate and va lidate skills learned , as well as to identify any gaps in these skills. Gaps identified
du ring an exercise including those for ch ildren and individuals with disabilities or access and functional
needs, sha ll be identified in th e After-action report with Improvement Plan and add ressed in the
exerci se cycle .
• Hiring of Contractors or Consultants: Contractors or consultants may be hired to support direct
exercise activities as well as support design , development, conduct and evaluate exercises . Payment of
sala ries and fringe benefits must be in accordance with the policies of the state or unit(s) of local
government and have the approval of the state.
• Overtime and Backfill: The entire amount of overtime costs , including payments related to backfilling
personnel , which are the direct result of time spent on the design , development and conduct of
exercises are al lowable expenses. These costs are allowed only to the extent the payment for such
services is in accordance with the policies of the local government. In no case is dual compensation
allowable. That is, an employee of a unit of government may not receive compensation from their unit
or agency of government AND from an award for a single period of time (e.g., 1:00 p. m. to 5:00 p.m.),
even though such work may benefit both activities.
• Travel: Travel costs (e.g. , airfare , mileage , per diem , hotel) are allowable expenses by employees who
are on travel status for official busi ness related to the planning and conduct of the exercise activities.
• Supp lies: Suppl ies are items that are expended or consumed during the course of the planning and
conduct of the exercise activities (e .g., gloves, non-sterile masks, fue l, and disposable protective
equ ipment) .
• Other Items: These costs are limited to items consumed in direct support of exercise activities such as
the rental of space/locations for planning and conducting an exercise , rental of equipment, and the
procurement of other essential nondurable goods. Recipients are encouraged to use free public
space/locations, whenever available , prior to the rental of space/locations. Costs associated with
inclusive practices and the provision of reasonable accommodations and modifications that facil itate full
access for children and adults with disabilities are allowable.
When conducting an exercise that shall include-meals forthe attendeesl°he- recipient shall submit a request for
approval to FDEM no later than twenty-five (25) days prior to the event to allow for both FDEM and the
Department of Financial Services to review. The request for mea ls must be submitted on letterhead and must
include the date of exercise , agenda , number of attendees , and costs of meals.
31
Unauthorized Exercise-Related Costs
Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction
vehicles) and emergency response apparatus (e.g., fire trucks, ambulances):
• The only vehicle costs that are reimbursable are fuel/gasoline or mileage.
• Equipment that is p_urchased for permanent installation and/or use, beyond the scope of exercise
conduct (e.g., electronic messaging signs).
• Durable and non-durable goods purchased for installation and/or use beyond the scope of exercise
conduct.
If the recipient seeks reimbursement for_exercise activities, then the following shall be submitted:
• Documentation clearly indicating the purpose/objectives of the exercise (e.g. Situation Manual, Exercise
Plan);
•
• After-action report with Improvement Plan (AAR/IP), Sign-In sheets, Agenda;
• Receipts and proof of payment (e.g. canceled check, electronic funds transfer confirmation, credit card
statement, bank statement) for supplies expenditures (e.g. copying paper, gloves, tap, etc.);
• Invoices and proof of payment for Travel costs (e.g., internal travel voucher, airfare, mileage, per diem,
hotel) related to exercise activities;
• Proof of purchase methodology; if applicable (e.g. quotes, sole source, state contract; competitive bid
results);
No later than 90 days after completion of an exercise, the recipient must upload to DEM ES an After Action
Report (AAR) that includes an improvement plan and a roster of participants.
6) MANAGEMENT AND ADMINISTRATIVE (M&A)
M&A activities directly relate to the management and administration of EMPA Program funds, such as financial
management and monitoring. Salaries of state and local emergency managers are not typically categorized as
M&A, unless the state or local EMA chooses to assign personnel to specific M&A activities. Supporting
documentation for M&A costs consist of:
• Copies of certified timesheets with employee and supervisor signature documenting hours worked or
FDEM Form 6 - Time and Effort and proof employee was paid (paystubs, earning statements, and
payroll expenditure reports);
• Costs ·for M&A activities are allowed up to 5% of the total award amount.
Supplanting Prohibited
Section 252.372, Florida Statutes, states that the monies from the EMPA Trust Fund "may not be used to
supplant existing funding." Additionally, Rule 27P-19.003(3), Florida Administrative Code, states: "Funds
received from the [EMPA] Trust Fund may not be used to supplant existing funding, nor shall funds from one
program under the Trust Fund be used to match funds received from another program under the Trust Fund."
7) OTHER CRITICAL INFORMATION
Rule 27P-19.010(11)., FAC, states: "Allowable costs shali be determined in accordance with applicable Federal
• Office of Management and Budget Circulars ... " Therefore, unless a specific exception applies, 2 C.F.R. Part
200 Subpart A (Definitions) and Subpart E (Cost Principles) shall apply to this Agreement.
To qualify for reimbursement under the terms of this Agreement, ari expense incurred by the Recipient must be
reasonable and necessary for the successful completion of a task required by this Agreement. If an expense
fails to qualify as either reasonable or necessary to successfully complete a task, then FDEM shall not provide
any reimbursement for that expense.
NOTE: Thjs Scope of Work recognizes that each Recipient might be at a different level of preparedness than
another Recipient, operates within a unique geography, faces unique threats and hazards, and serves a unique
population.
32
Therefore, what might qualify as reasonable and necessary for one Recipient to successfully complete a task
under this Agreement might not qualify as reasonable and necessary for another Recipient to successfully
complete a task. Conversely, what might not qualify for one may qualify for another.
To avoid a "one size fits all" approach, this Agreement provides some level of flexibility. If a unique cost (e.g.
equipment not listed on the EMPG AEL) qualifies as reasonable and necessary for the successful completion
of task under this Agreement, and if the Recipient receives permission from FDEM prior to incurring that
unique cost, then FDEM shall reimburse the Recipient for that cost.
a
Performance
To qualify for reimbursement under the terms of this Agreement, the Recipient's performance must satisfy the
minimum level of service required for the successful completion of a task required by this Agreement. If the
performance fails to satisfy the ·minimum level of service, then FDEM shall not provide any reimbursement for
that performance.
8) INDIRECT COSTS
Indirect costs is allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414.
Recipients with a negotiated cost rate agreement that desire to charge indirect costs to an award must provide
a copy of their negotiated indirect cost rate agreement at the time of application. Recipients that are riot
required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R.
Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at time of application.
Post-award requests to charge indirect cost will be considered on case-by-case basis and based upon the
submission of an agreement or proposal.
9) PROCUREMENT
All Procurement trc:!nsactions will be conducted in a manner providing full arid open competition and shall
comply with the standards articulated in 2 C.F.R. Part 200, Chapter 287, Florida Statues, any local procurement
policy.
•
Per 2 C.F.R. §§ 200.318 through 200.326, Recipients are required to adhere to certain procurement standards
for entering contracts for personnel or services. This includes full and open competition, methods of
procurement to follow, federal or passthrough entity review, and including federal provisions into contracts.
10) FINANCIAL CONSEQUENCES
If a recipient fails to comply with the terms and conditions of the State award, FDEM may terminate the award·
in whole or part. If the noncompliance can be corrected, FDEM may first attempt to direct the recipient to
correct the noncompliance. This may take the form of a Compliance Notification. If the noncompliance cannot
be correct or the recipient is non responsive, one or more of the following steps may be taken:
1. Temporarily withhold payments pending correction of the deficiency by the recipient.
2. Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of
the activity or action not in compliance.
3. Wholly or partly suspend or terminate the award.
4. Take other remedies that may be legally available.
33
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT A2
PROPOSED PROGRAM BUDGET DETAIL WORKSHEET
The Recipient shall use the Emergency Management Preparedness and Assistance ("EMPA") Trust Fund
monies authorized by this Agreement in order to complete the tasks outlined in the Scope of Work (Attachment
A).
•
The "Proposed Program Budget Detail Worksheet"· serves as a guide for both the Recipient and FDEM during
the performance of the tasks outlined in the Scope of Work (Attachment A).
Prior to execution of this Agreement, the Recipient shall complete the "Proposed Program Budget Detail
Worksheet" listed below. If the Recipient fails to complete the "Proposed Program Budget Detail Worksheet",
then FDEM shall hot execute this Agreement.
After execution of this Agreement; the Recipient may change the allocatiqn amounts in the "Proposed Program
Budget Detail Worksheet." If the Recipient changes the "Proposed Program Budget Detail Worksheet", then
the Recipient's quarterly reports must include an updated "Proposed Program Budget Detail Worksheet" to
reflect current expenditures.
34 •
.BUDGET SUMMARY AND EXPENDITURES
RECIPIENT:
AGREEMENT:
TAYLOR, COUNTY OF
A0689
1. PLANNING
~- OPERATIONAL
0. EQUIPMENT
14. TRAINING
~- EXERCISE
MANAGEMENT AND ADMINISTRATION
17. TOTAL AWARD
$
$100,000
$
$ 4,300
$1,506
$_
$ 105,806.00
a.
Emergency Operations Plan
Salaries and Fringe Benefits
Supplies
Travel/per diem related to planning activities
Salaries and Fringe Benefits
1
$90,000
$90,000
Utilities (electric, water and sewage)
10
$1,000
$10,000
Service/Maintenance agreements
Supplies/Materials
Memberships
Publications
Postage
Storage
Total Cost
All~wable EquipmentAcquisition Cost~•·
35
REVISION#
37
DATE:- _ _ _ _ _ __
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT A3
QUARTERLY REPORTS
Recipients must provide FDEM with quarterly financial reports as well as a final close~out report. Quarterly
financial reports are due to FDEM no later than forty-five (45) days after the end of each quarter of the prograni
year and must continue to be submitted each quarter until submission of the final close-out report. The ending
dates for each quarter of this program year are September 30, December 31, March 31, and June 30:
Reporting Period
July 1 throuQh September 30
October 1 throuqh December 31
January 1 through March 31
April 1 throuQh June 30
Report due to FDEM no later than
November 15
Februarv 15
May 15
Auqust 15
All supporting documentation shall be provided by the Recipient upon submission of each quarterly
·financial report as well as the final close-out report; more specifically:
•
•
•
•
•
•
FDEM shall accept back up documentation by email if the County is not able to upload the documents
in DEMES.
The Quarterly Tasks form 1Bis due with each quarterly financial report. This form identifies all
Emergency Management personnel's required training completed (or working towards completion) as
well as quarterly deliverables during the Agreement period..
•
• In order to ensure compliance with Rule 27P-19.011, Florida Administrative Code, the Local Budget
Match Requirement Form shall be completed and sent when th.e Local. County Budget is approved or
by November 15, 2026. The County shall provide a copy of the current Emergency Management Local
Budget (General Revenue) including approved budget date with the form. If the County's current
budget is lower than the previous year, or the average of the last three years, the county is required to
request a waiver no later than forty-five (45) days after the c_ounty's budget is approved.
In a format provided by FDEM, Reporting Form 4- Staffing Detail and position descriptions of each
funded·county emergency management staff shall be submitted no later than November 15, 2026, or
along with the 1st quarter reimbursement submission, whichever occurs first.
The final close-out report is due sixty (60) days after termination of this Agreement or by August 30,
2027, or 60 days after completion of activities contained in this Agreement, whichever occurs first.
An administrative closeout may be conducted when a recipient is not responsive to FDEM's reasonable
efforts to collect required reports, forms, or other documentation needed to complete the standard
award and/or closeout process.
o FDEM will make three written attempts to collect the required information before initiating an
administrative close-out.
o If an award is administratively closed, FDEM may decide to· impose remedies for noncompliance
per 2 C.F.R. § 200.339; consider this information in reviewing future award applications, or
apply special conditions to existing or future award.
38
......
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT B
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT NAME: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
If you are requesting an advance, indicate same by checking the box below.
[
] ADVANCE REQUESTED
Advance payment of$ _ _ _ _ _ is requested. Balance of payments will be made on a reimbursement basis.
These funds are needed to pay staff, award benefits to clients, duplicate forms and purchase start-up supplies and
equipment. We would not be able to operate the program without this advance.
If you are requesting an advance, complete the following chart and line-item justification below.
EST/MA TED EXPENSES
BUDGET CATEGORY/LINE ITEMS
(list aoolicable line items)
Fiscal Year 2026 Anticipated Expenditures for
First Three Months of Contract
For exam1:2le: ADMINISTRATIVE COSTS:
For exam1:2le: PROGRAM EXPENSES
TOTAL EXPENSES:
LINE-ITEM JUSTIFICATION: For each line item, provide a detailed justification explaining the need for the
cash advance. The justification must include supporting documentation that clearly shows the advance will be
expended within the first ninety (~0) days oJ the contract term. Support documentation should include, but is
not limited to, the following: quotes for purchases, delivery timelines, salary and expense projections, etc. to
- provide FDEM reasonable and necessary support that the advance will be expended within the first ninety (90)
days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term
shall be returned to FDEM Cashier, 2489 Shumard Oak Boulevard, Tallahassee, Florida 32311, within thirty
(30) days of receipt, along with any interest earned on the advance.
*REQUESTS FOR ADVANCE PAYMENTS WILL BE CONSIDERED ON A CASE-BY-CASE BASIS*
Signature of Recipient/Subcontractor's Authorized Official
Name and Title of Recipient/Subcontractor's Authorized Official
39
Date
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT C
CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
• Subcontractor Covered Transactions
(1)
(2)
The prospective subcontractor of the Recipient, _ _ _ _ _ _ _ _ _ _ _ _ , certifies, by
submission of this document, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency.
Where the Recipient's subcontractor is unable to certify to the above statement, the prospective
subcontractor shall attach an explanation to this form.
SUBCONTRACTOR:
Signature
Recipient's Name
Name and Title
FDEM Agreement Number
Street Address
Project Number
City, State, Zip
Date
40
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT D
WARRANTIES AND REPRESENTATIONS
Financial Management
Recipient's financial management system must include the following:
1. Accurate, current, and complete disclosure of the financial results of this project or program.
2. Records that identify the source and use of funds for all activities. Records shall contain information
pertaining to grant awards, authorizations, obligations, unobligated balances; assets, outlays, income,
and interest.
•
3. Effective control over and accountability for all funds, property, and othe~ assets. Recipient shall
safeguard all assets and assure that they are used solely for authorized purposes.
4:· .Comparison of expenditures with budget amounts for each Request for Payment. Whenever
appropriate, financial information should be related to performance and unit cost data.
5. Written procedures to determine whether costs are allowed and reasonable under the provisions of the
applicable 0MB cost principles and the terms and conditions of this Agreement.
6. Cost accounting records that are supported by backup documentation.
Competition
1.. All procurement transactions shall be done in a manner to provide open and free competition. Recipient
shall be alert to conflicts of interest as well as noncompetitive practices among contractors that may
restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor
performance and eliminate unfair competitive advantage, contractors that develop or draft
specifications, requirements, statements of work; invitations for bids and/or requests for proposals shall
be excluded from competing for such procurements.
2. Awards shall be made to the bid.der or offerer whose bid or offer is responsive to the solicitation and is
most advantageous to the Recipient, considering the price, quality, and other factors.
3. Solicitations shall clearly set forth all requirements that the bidder or offerer must fulfill for the bid or
offer to be evaluated by the Recipient. All bids or offers may be rejected when it is in the Recipient's
•
interest to do so.
. Codes of Conduct
Recipient warrants the following:
1. The Recipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts.
2. No employee, officer, or agent shall participate in the selection, award, or administration of a contract
supported by public grant funds if a real or apparent conflict of interest would be involved. Such a
conflict would arise when tt,e employee, officer, or agent, any member of his or her immediate family,
his or her partner, or an organization which employs or is about to employ any of the parties indicated,
has a financial or other interest in the firm selected for an award.
3. The officers, employees, and agents of the Recipient shall neither.solicit nor accept gratuities, favors, or
anything of monetary value from contractors or parties to subcontracts.
4. The standards of conduct shall provide for disciplinary actions to be applied for violations of the
standards by officers, employees, or agents of the Recipient.
Business Hours
At least one employee of the Recipient must be physically onsfte from Monday thru Friday during the hours of
8:00am-5:00pm. Should the Recipient move to a hybrid in-person/ remote work schedule, employees are to
be onsite three (3) days a week from 8:00am-5:00pm.
Licensing and Permitting
---All-sttbeontraetors--:or--employees-hired-by-the-Reeipient-shall-have-all-et1rrent-licenses-and-permits-reqttir-ed-fo---all the work for which they are hired by the Recipient.
41
STATE FY 2026-2027 EMPA AGREEMENT
ATTACHMENT E
•
STATEMENT OF ASSURANCES
The Recipient hereby assures and certifies compliance with all federal statutes, regulations, policies,
guidelines and requirements, including 2 C.F.R. Part 200; Executive Order 12372 and Uniform Administrative
Requirements for Grants and Cooperative Agreements 28 C.F.R., Part 66, Common Rule, that govern the
application, acceptance, and use of federal funds for this federally-assisted project. Also, the Recipient assures
and certifies that
1. It will comply with the requirements of provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (Public Law 91-646), which provides for fair arid equitable treatment
of persons displaced as a result of federal and federally assisted programs.
2. It will comply with provtsions of federal law which limit certain political activities of employees of a state
or local unit of government whose principal employment is in connection with an activity financed in
whole or in part by federal grants (5 USC 1501, et seq.).
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives
the appearance of being motivated by a desire for private gain for themselves or others, particularly
those with whom they have family, business, or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the grant.
6. It will comply with all requirements imposed by the federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will ensure that the facilities under its ownership, lease, or supervision that shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the federal granter agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used ·in the project
is under consideration for listing by the EPA.
8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such
insurance is available as a condition for the receipt of any Federal financial assistance for construction
or acquisition purposes for use in any area that has been identified by the Secretary of the Department
of Housing and Urban Development as an area having special flood hazards. The phrase "Federal
financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. It will assist the federal granter agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological
and Historical Preservation Act of 1966 ( 16 USC 569a-1 et seq.) by (a) consulting with the State
Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed
in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects
(See 36 C.F.R Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of
any such properties and by (b) complying with all 'requirements established by the Federal grantor
agency to avoid or mitigate adverse effects upon such properties.
10. It will comply, and assure the compliance of all its Recipients and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
- provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide
for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations.
----+:-tt-will-comply-with-the-provisions-of-28-&.-F:-R:--applicable-to-grants-and-·cooperative--agreement
including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal
Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice
42
.. __,_•:.-
_
. ~.:. .., - .
Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and
Procedures; Part 61, Procedures for.Implementing the National Environmental Policy Act; Part 63,
Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Programs.
12.·lt will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of
Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C,D,E, and G; and Department
of Justice regulations on disability discrimination, 28 C.F.R. Part 35 and Part 39.
13. In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex,
or disability against a Recipient of funds, the Recipient will forward a copy of the finding to the Office for
•Civil Rights, Office of Justice Programs.
14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the
application is for $500,000 or more.
15. It will comply with the provision·s of the Coastal Barrier Resources Act (Public Law 97-348) dated
October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds
within the units of the Coastal Barrier Resources System.
•
16 .. It will comply with the Drug-Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 67,
Subpart F, for grantees, as defined at 28 C.F.R. Part 67 Sections 67.615 and 67.620.
43
... -: -
MARK WIGGINS, TAX COLLECTOR
-OFFICE OF THE TAX COLLECTOR
Taylor County • Post Office Box 30
Perry, Florida 32348-0030
Property Tax Office
Taylor County Courthouse
Phone 850-838-3580
Fax 850-838-3543
August 24, 2026
Honorable Jamie English, Chairperson
Taylor County Board of County Commission
Perry, Fl 32347
Mr. English,
Attached please find the Annual End of Year Recapitulation of Error &
Insolvencies for all Ad Valorem & Non Ad Valorem Rolls in our county
for 2025.
If there are any questions please do not hesitate to contact me.
Respectfully yours,
Mark Wiggins
Taylor County Tax Collector
MW/wp
Forest Capital of the South
.
R-505
. 01/25
Rule 12D Hl.002,
F.A.C. Pa,, 1 of 2
1
Eff.ec,t\1,~ 04/25
REPORT OF ERRORS AND INSOLVENCIES
Section 197 492., Florida Statutes
FLORIDA
C ertified to the Board of County Commissioners by MARK WIGGINS
, Tax Collector for Taylor
County, Florida.
Discounts, errors, double assessments, insolvencies, federal bankruptcies, properties in which taxes are below the minimum tax bill unders. 197.212 F.S., and
properties assigned to the list of lands .available for taxes and exemptions are the only reasons for not collecting personal property taxes. Do not list ahY
personal property tax item unless it is uncollectible. Do not take credit for items which are expected to be collected and remitted later.
Before submitting this list to the board of county commissioners, the tax collector must fill out and sign the certificate at the end of this form as the las1 page of
the report and recapitulate the amount of all taxes that will be credited.
\
Account/
Prol)erty
ID#
Name of Assessed
Assessed
Value Deleted
from Roll
Exempt
Value
Deleted
from Roll
Millage/District
Code
Tax Increase
Tax Decrease
Correction #
SEE ATTACHED REPOF ff
{table continues as long as needed}
District
Code
District Name
Increase
Decrease
Net
co
COUNTY
88360.32
31287.79
57072.53
T
PE
PERRY
2449.17
5113.10
-2663.93
s
s
ST
SCH ST
1985.84
14761.10
-12775.26
LO
SCH LO
1580.35
11746.20
-10165.85
M
MST.
MSTU
337.54
4218.03
-3880.49
w
SR
SUWANNEE
195.52
1214.78
-1019.26 •
L
LFI
LANDFILL
3026.00
18512.00
-15486.00
District Type
C
Litigation . Reason/
Insolvent
Status
,
DR.:505
R. 01/25
Page 2 of 2
Correction Totals
Increase
Decrease
Net
97935.00
86849.00
11086:00
86849.00
970879.00
Total Insolvent
Total Litigation
Discounts
959793.00
Grand Totals
1057728.00
959793.00
INSTRUCTIONS
To Tax Col.lectors:
1. Use this for the last sheet on your report of discounts, errors, double assessments, and_ insolvencies.
2. Do not list any item without showing the reason for reduction in the right-hand column.
3. As much as possible, group together all items coming under one heading. For instance, place all errors under one
. heading, all double assessments under another, and exemptions under another heading.
4. For exemptions, specify whether widow, veteran, homestead, disability, or other specified exemption.
Tax Collector Recapitulation
1, MARK WIGGINS
, Tax Collector of Taylor
County, Florida, certify this is a report of all
discounts, errors, double assessments, insolvencies, federal bankruptcies, properties in which taxes are below the
minimum tax bill, and properties assigned to the list of lands available for taxes on the assessment roll for 20..1§__; that
the-discounts were actually earned for the month as shown; that the attached list shows all errors and double
assessments as the property appraiser certified; that I have allowed no exemptions, other than ,those the attached list
shows as certified by the property appraiser; that each item marked insolvent on the attached list is in fact insolvent and,
although I have made a diligent search, I have been unable to find the tangible personal property to levy on to enforce the
payment of the tax; and that I have not collected any of the items on the attached list.
I am entitled to credit against the 20~ assessment roll on the following amounts:
Discounts
914723.00
Errors
26284.00
Double Assessments
Insolvencies
Federal Bankruptcies
Properties in which taxes are
below the minimum tax bill
Properties assigned to the list of
lands available for taxes
Non Ad Discounts
45070.00
No Ad Error
-15486.00
Total
970879.00
288.00
Taylor--
• 8/24/2026-·
County
Date
r
•MARK WIGGINS, TAX COLLECTOR
QFFICE OF THE TAX COLLECTOR
• Taylor County • Post Office Box 30
Perry, Florida 32348-0030
Phone 850-838-3580
Fax 850-838-3543
Property Tax Office
Taylor County Courthouse
August 24, 2026
Honorable Jamie English, Chairperson
Taylor County Board of County Commission
Perry, Fl 32347
Mr. English,
Attached please find the Annual End of Year Recapitulation Report for the
Non Ad Valorem Rolls in our county for 2025
If there are any questions please do not hesitate to contact me.
Respectfully yours,
~✓#~
Mark Wiggins
Taylor County Tax Collector
MW/wp
Forest Capital of the South
TAX COLLECTOR'S RECAPITULATION OF THE NON ADVALO REM TAX ROLL FOR TAYLOR COUNTY, FLO~A.
2025
EVERY SPACE MUST BE FILLED IN
TOTAL NON
WHERE THERE ARE SPACES THAT
ARE NOT APPLICABLE, WRITE "NONE".
WARRIOR
STRICKLAND
OAKRIDGE
STEINHATCHEE
BOWDENS
SCALLOP
GULF COAST
ADVALOREM
LANDFILL
OCEAN POND
DEERWOOD
CREEK
LANDING
ESTATE
ACRES
SUBDIVISION
BAY
ESTATE
TAXES
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(lll
DEBITS:
I. Taxes Levied as Certified to Department
· of Revenue by Property Appraiser
2. Plus Additions to the Roll
1705952
3026
5040
6510
1540
5550
1125
20365
1679
6341
1715319
12
5052
9
6519
2
1542
16
5566
3
1128
131
20496
1644597
4901
6329
151~
5405
1091
43749
1688346
151
5052
190
6519
29
1542
160
5566
36
1128
2506
4490
10
1689
2506
0
4490
0
6524
1764307
19990
1655
2427
4353
0
1692261
506
20496
34
1689
78
2506
137
4490
45070
1737334
1754757
3026
3. Less Subtractions from the Roll including
Rounding Error
4. Penalties Collected on Current Roll
5. Total Taxes Levied on 20 25 Tax Roll
CREDITS:
Catastrophic Refunds
6. Total Monies Collected
(including Individual Tax Sale Certificates)
7. Discounts Allowed
8. Total Cash Credits on Collections
(6 +7)
9. Warrants Pending
8461
18512
10. County Tax Sale Certificates
11. Errors and insolvencies
8461
18512
12. Uncollected Taxes Due to Pending
0
Litigation County Held Tax Deed
NONE
13. Penalties and Interest on Warrants
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
14. Over(-) or Under(+) Collected
1715319
15. Total Credits
5052
6519.
1542
5566
1128
20496
1689
2506
4490
i).764307
(Lines 5 and 15 Should Balance)
•I certify that the information contained herein is accurate and correct to the best of my knowledge and belief.
Dated:
INPUT
DATE
Amended
l
~ 'PlJ0_ 2l,
Signature:
~rl~_;:...
Tax Collector
JAMIE ENGLISH
JIM MOODY
District 1
MICHEAL NEWMAN
District2
Dlstrict3
PAM FEAGLE
THOMASDMPS
District4
Districts
a-
TAYLOR COUNTY
BOARD OF COUNTY COMMISSIONERS
Gary Knowles, Clerk
Post Office Box 620
Perry, Florida 32348
(850) 838-3506 Phone
(850) 838-3549 Fax
LaWanda, County Administrator
201 East Green Street
Perry, Florida 32347
(850) 838-3500, •extension 7 Phone
(850) 838-3501 Fax
CONRAD C. BISHOP, JR., County Attomey
Post Office Box 167
Perry, Florida 32348
(BSD) 584-6113 Phone
(850) 584-2433 Fax
Perry-Foley Airport
Hangar Lease Agreement
This HANGAR LEASE AGREEMENT (the "Agreement'') entered into as of this1 st day of October, 2026
by and between Board of County Commissioners of Taylor County, Florida ("Lessor'')
D_. . __s_-'_1"\
__
, _,_._\_~_l_ ("Lessee") in Consideration of the mutual
2....__..:.....,.-;-'
and_ ___._)__._\~J_D=J..;..r_
....
fi::.:...~·__
covenants and agreements herein mentioned to be performed by the respective parties, and in
consideration of the rental herein after designated to be paid, Lessor hereby leases, rents, lets and
demises unto Lessee, its successors, grantees and assigns, and Lessee does hereby hire and rent the
below described property:
1.
Lease of the Hangar:
'7
Lessor hereby leases to Lessee Hangar#..,...::_ (the "Hangar'') located at Perry-Foley Airport, 517
Industrial Park Drive Perry, Florida 32348 the Hangar shall be used and occupied by Lessee solely
for the storage of the following described aircraft:
Make/Model/Color
Registration No.
Q lP f (' >( S' 1 L-V E: R
'I'<" Y.- \,,. - ~ 0 v-.J ________ _ __
6Cl 1'6'\3_(the "Aircraft"), or any other similar aircraft owned or leased by
Lessee (the "Substitute Aircraft"), provided Lessee has obtained the written consent of Lessor to store
the substitute Aircraft in the Hangar, all provision of this Agreement applicable to the Aircraft shall
also be applicable to the Substitute Aircraft.
2. .Term:
The term of this agreement shall commence on the 1st day of October 2026, and shall continue in
effect from month to month, being automatically renewed each month, unless terminated under the
terms of this Agreement. However, the Lessor s_b_alllla~_tb.aunilater:alr.to reevaluate the lease
agreement every ninety days (90) to assess the Lessee's compliance with the lease. The period of
the Hangar Lease Agreement is one (1) year.
-1-
3. Rent:
For the use of the Hangar, Lessee shall pay the Lessor the amount of $235.00 per month, payable in
advance before the first day of each month. This rate shall be reviewed annually by the Airport
Manager, and the Airport Advisory Committee the rental rates shall be re-determined·based on the
charge in the Consumer Price Index, all products as published by the United States Department of
Commerce. Subsequentto such review, the monthly rental rate may be charged upon thirty days (30)
notice to the Lessee. If the Lessee makes any monthly payments more than ten days (10) after the
payment is due and owing, the Airport Manager reserves the right to assess one and one-half percent
(1 ½%) charge per month (annualized rate of 18%) beginning with the eleventh (11 th ) day after
payment is due. All rate changes will be approved by the Taylor County Board of Commissioners. In
the event that the termination of-the term with respect to any of the particular premises, facilities,
rights, licenses, services or privileges as herein provided falls on any date other than the first day or
last day of a calendar month, the applicable rentals, fees and charges for that month shall be paid for
said month on a pro rata basis according to the number of days in that month during which the
particular premises, facilities, rights, licenses,_services or privileges were enjoyed. Checks shall be
made payable to the Taylor County Board of Commissioners and mailed or delivered to the Airport
Manager at 481 Industrial Park Drive, Perry, Florida 32348.
4.
Service Provided:
Aircraft T-Hangar defined.
a.
A Group Ill Aircraft T-Hangar cluster of limited size~ in which light aircraft are stored in
separate areas, and in which limited, non-hazardous, preventative maintenance
operations [see Florida Fire Code, NFPA 409, Appendix A] may be performed,
b:
For Group Ill Aircraft T-Hangars, partitions separating aircraft storage areas from other
areas shall have at least a 2-hour fire resistance rating for every 3,000 square feet with
openings between single fire areas protected by listed fire doors having a fire resistance·
rating of a least 1 ½ hours.
c.
Limited preventative maintenance operations [see Florida Fire Code, NFPA 409,
Appendix A] may be performed in Group Ill Aircraft T-Hangars. Since hazardous
operations are not allowed, Group Ill Aircraft T-Hangars shall be provided with fire
protection with portable fire extinguishers as specified in Florida Fire Code, NFPA 409
and paragraph 5-9.2.
-2-
d.
Exit and access requirement for Group Ill Aircraft T-Hangars shall comply with Florida
Fire Code, NFPA 409, Appendix A, and paragraph 5-8. The·lessee shall notify the Airport
Manager of the physical presence, within their leasehold area, of any aircraft equipped
with any part, component, device, or the like which may be used to support the intentional
emission, injection, release, or dispersion of air contaminants into the atmosphere within
the borders of the state of Florida when such emissions occur for the express purpose of
affecting temperature, weather, climate, or the intensity of sunlight. Additionally, the
lessee shall notify the Airport Manager if aware of any activity or operations involving
aircraft equipped with the aforementioned components within their leasehold area. The
notifications shall be provided in a manner and timeframe (minimum monthly) prescribed
by the Airport Manager. Ref Section 403.4115 Florida Statutes
Lessor Requirements; Lessor will maintain the structural components of the Hangar, including doors
and door mechanisms, and Lessor will provide lights, water, electricity and normal building maintenance
without additional cost to Lessee, provided, however, that Lessor reserves the right to assess and
additional fee for consumption of utilities by Lessee beyond normal requirements as determined by
Lessor.
5. Obligations of the Lessee:
a.
Storage:
The Hangar shall be used only for storage of the above-identified Aircraft or
owners' vehicle while aircraft is in use.
b.
Building Maintenance and Repair:
The Lessee shall maintain the Hangar in a neat and
orderly condition, and shall keep the Hangar floor clean of oil, grease, and other toxic
chemicals. No corrosive, explosive, or flammable materials will be stored within or about the
Hangar. No boxes, crates, rubbish, paper or other litter that could cause or support
combustion shall be permitted within or about the Hangar. No installation of equipment or
alterations of structure except as authorized by the Airport Manager. The Lessee shall be
responsible for all damage to the leased premises caused by the Lessee's negligence or
abuse. The Lessee shall also be responsible for all damage to property, real or personal,
located on or about the leased premises damaged as a result of the Lessee's negligence or
abuse. In the event the Lessee does not promptly repair any damaged premises, or property,
for which the Lessee is responsible, the Lessor reserves the right to make such repairs, at
the Lessee's expense, which shall become due and payable as part of the Lessee's rent on
-3-
the next monthly billing cycle. All repairs, maintenance, or improvements shall be
accomplished in accordance with Building/Fire Codes. Lessee shall make no structural,
electrical, or other modifications to the premises without first obtaining written Lessor's
permission and obtaining a permit, if required.
c.
Use of Hangar:
T-Hangars are for storage of aircraft only, and they are not to be used as
workshops, repair shops or maintenance shops. Painting and major aircraft repairs therein
are prohibited, Storage of boats, campers, or other non-aviation items may be only allowed
with the permission of the Airport Manager and/or the County Administrator or their designed
. representative. Lessee shall be permitted to perform in their leased Hangar, only the work is
specifically authorized under Federal Aviation Regulations, Part 43, Appendix A,
Paragraph C, Preventative Maintenance, as modified and included herein as Attachment A
to this lease, or as otherwise provided by Federal Aviation Regulations, subject to approval
by the County's Fire Official.
d.
Commercial Activity: Lessee shall conduct no commercial activity of any kind whatsoever in,
from or around the Hangar. No maintenance on the Aircraft shall be performed in the Hangar
without the prior written approval of Lessor, except such maintenance as would normally be
performed by an aircraft owner without the benefit of a Licensed A & P. aircraft mechanic.
Upon notification of the Airport Manager and in accordance with FAA and T.S.A.
regulations, the Lessee shall be allowed to invite an A & P. or I.A mechanic to perform
commercial maintenance on the Lessees' personal aircraft. Lessee shall take such steps so
as to ensure that the performance of such maintenance work shall not damage the Hangar.
Lessee shall control the conduct and demeanor of its employees and invitees, and of those
doing business with it, in and around the Hangar, and shall take all steps necessary to •
remove persons whom Lessor may, for good and sufficient cause, deem objectionable. In
utilizing the Hangar during the term of this Agreement, Lessee agrees to and shall comply
with all applicable ordinances, rules and regulations established by Federal, State or Local
government agency or by the Lessor.
e.
Environmental Laws: •
1.
Notwithstanding any other provision of this Agreement, and in addition to any and all
other Agreement requirements, and any other covenants and warranties of Lessee,
Lessee hereby expressly warrants, guarantees, and represents to Lessor, upon which
-4-
Lessor expressly relies, that Lessee is aware of Federal, State, regional, and local
governmental laws, 0rdinances, regulations, orders and rules, without limitation, which
govern or which apply to the direct or indirect results and impacts to the environment and
natural resources due to, or in any way resulting from, the conduct by Lessee of its
operations pursuant to or upon the Premises. Lessee expressly represents, covenants,
.
'
warrants, guarantees, and agrees that they shall comply with all applicable Federal,
State, regional and local laws, regulations, and ordinances protecting the environment
and natural resources including, but not limited to the Federal Clean Water Act, Safe
Drinking Water Act; Clean Air Act, Resource Conservation Recovery Act, Comprehensive
Environmental Response, Compensation and Liability Act of 1980 ("Superfound"), and all
rules and regulations promulgated or adopted there under as same may from time to time
be amended. Lessees agree to keep themselves informed of future changes in the
existing environmental laws.
2.
Lessee hereby expressly agrees to indemnify and hold Lessor harmless from and
against any and all liability for fines and physical damage to property or injury or deaths
to persons, including reasonable expense and attorney's fees, arising from or resulting
out of, or in anyway caused by, Lessee's failure to comply with any and all applicable
Federal, State, and local laws, ordinances, regulations, rulings, orders and standards,
now or hereafter, promulgated for the purpose of protecting the environment. Lessee
agrees to cooperate with any investigation or inquiry by any governmental agency
regarding possible violation of any environmental law or regulation.
f.
Fire and Building Codes/Extinguisher:
Other applicable guidance is contained in NFPA 409 and the Florida Building Codes which
can be viewed in the office of the Airport Manager, and Taylor County Building and Planning
Office. The Lessee shall maintain at all times, in the Hangar, an approved ten pound dry
chemical fire extinguisher suitable for use on Type "A", "B", and "C" fires with current
inspection certificate from an approved fire equipment company or local Fire Inspector affixed
at all times.
g.
Access:
The Lessee shall be given a Hangar key from the Airport Manager or.their designate
representative with one (1) key and the master key to be retained by the Lessor. The Lessor,
-5-
local fire official, or on-site Facility Manager, designated by the Lessor reserves the right at
any time to enter the hangar for security, fire, or other inspections. If any deficiency in
compliance with this Agreement is found, including any fire or hazard which could cause an
accident hazard, Lessee shall be so informed, and shall within five (5) days of notice rectify
the hazard.
h.
Termination:
On the termination of this Agreement, by expiration or otherwise, Lessee shall immediately
surrender possession of the Hangar and shall remove the Aircraft and all other property there
from, leaving the Hangar in the same condition as when received, ordinary wear and tear
expected. Lessee shall be liable for any and all damage to the Hangar caused by Lessee's
use, including but not limited to bent, stained or corroded, interior walls, damage to unsealed
floors due to fuel oil spillage, or doors damaged due to Lessee's improper or negligent
operation.
i.
Regulatory Review:
Copies of the above regulations can be viewed at the Airport Manager's office.
6.. Sublease/Assignments:
Lessee agrees not to sublease the Hangar to or assign this Agreement without prior written approval
of Lessor. the parking of aircraft not owned or leased by Lessee in the Hangar shall constitute a
sublease.
7.
Condition of Premises:
Lessee shall.accept the Hangar in its present condition without any liability or obligation on the part of
Lessor to make any alterations, improvements orrepairs of any kind on or about said Hangar.
8. Alterations:
Le·ssee covenants and agrees not install any fixtures or make any alterations, additions, or
improvements to the Hangar without the prior written approval of Lessor. All fixtures installed or
improvements made in the Hangar shall become Lessor's property and shall remain in the Hangar at
the termination of this Agreement, however terminated, without compensation or payment to Lessee.
9.
Insurance:
Lessee agrees to maintain, at its own expense, for the benefit of itself and Lessor as so-insured,
insurance of such types and in such amounts as may be approved by Lessor, insuring against liability
for damage or loss to the aircraft or other property, and against liability for personal injury or death,
-6-
arising from acts or omissions of Lessee, its agents and employees. Such policy or policies shall
contain a provision whereby Lessee's insurer waives any rights of subrogation against Lessor, its
agents and employees and providing that Lessor, its agents and employees must receive at least ten
days (10) prior written notice of any cancellation of Lessee's insurance coverage. Prior to the
commencement of the Agreement, Less~e shall deliver tci Lessor certificates or binders evidencing
the existence of the insurance showing Taylor County Board of County Commissioners as a named
insured on the liability policy. The Lessee shall also be responsible for providing proof bf insurance at
the beginning of the renewal period of his/her insurance policy and the insurance policy has remained
in force. If the Lessee fails to provide or is unable to provide proof of the insurance at any time, the
Lessor shall have the authority to terminate the Lease Agreement. Every aircraft owned or operated
by any Lessee a.nd/or user of a T-Hangar shall have insurance coverage in a·mounts not less than the
following:
a.
Bodily Injury - $50,000 and
b.
Property Damage - $500,000 per accident.
c.
Claims payable by occurrence.
10. Casualty:
In the event the Hangar or the means of access thereto, shall be damaged by fire or any other cause,
the rent payable hereunder shall not abate provided that the Hangar is not rendered un-leaseable by
such damage. If the Hangar is rendered uri-:leaseable and Lessor elects to repair the Hangar, the rent
shall abate for the period during which such repairs are being made, provided the damage was not
caused by the acts of omissions of Lessee, its employees, agents or invitees, in which case the rent
shall riot abate. If the Hangar is rendered un-leaseable and Lessor elects not to repair the Hangar,
this Agreement shall terminate.
11. Indemnity-Force Majeure:
Lessee agrees to release, indemnify and hold Lessor, its officers and employees harmless from and
against any and all liabilities, damages, business interruptions, delays, losses, claims, judgments of
any kind whatsoever, including all cost. The Lessor shall, at its option; and without further notice,
have the right to terminate the Agreement and to remove the Aircraft and any other property of
Lessee from the hangar using sucfl force as may be necessary, without being deemed guilty of
trespass, breach of peace or forcible entry, Lessee expressly waives the service of any notice,
attorneys' fees, and expenses incidental thereto, which may be suffered by, or charges to, Lessor by
-7-
. reason of any loss of or damage to any property or injury to or death qf any persons arising out of or
by reason of any breach, violation or non-performance by Lessee or its servants, employees or
agents or any covenant or condition of the Agreement or by any act or failure to act of those persons.
Lessor shall not be liable for its failure to perform this Agreement or for any loss, injury, damage or
delay of any nature whatsoever resulting there from caused by any Act of God, fire, flood, accident,
strike, labor dispute, riot, insurrection, war or any other cause beyond Lessor's control. Lessor may
suspend hangar operation, as necessary in support of emergency operations requiring airport
participation.
12. Disclaimer of Liability:
Lessor hereby disclaims, and Lessee hereby releases Lessor from, any and all liability, whether in
contract or tort (including strict liability and negligence) for any loss, damage or injury of any nature
whatsoever sustained by Lessee, its employees, agents or invitees during the term of this Agreement,
including but not limited to loss, damage or injury to the aircraft or other property of Lessee that may
be located or stored in the Hangar, unless such loss, damage or injury is caused by Lessor's gross
negligence. The parties hereby agree that under no circumstances shall Lessor be liable for indirect,
consequential, special or exemplary damages, whether in contract or tort (including strict liability and
negligence), such as but not limited to, loss of revenue of anticipated profits or other damage related
to the leasing of the Hangar under this Agreement. Changes or amendments to this Disclaimer shall
be requested in writing and submitted to the Perry-Foley Airport Advisory Committee for approval or
disapproval. A change or amendment to this Disclaimer that is approved by the Perry-Foley Airport
Advisory Committee will be submitted to the Taylor County Board of County Commissioners for legal
counsel review and subsequent approval or disapproval by the Taylor County Board of County
Commissioners.
13. Default:
This Agreement shall be breached if:
1.
Lessee shall default in the payment of any rental payment hereunder.
2.
Lessee shall default in the performance of any other covenant herein and such default shall
continue for five (5) days after receipt by Lessor or notice thereof from Lessor.
3.
A petition isfilled by or against Lessee under the Bankruptcy Act or any amendment thereto
(including a petition for reorganization or any agreement);
4.
Lessee against his/her property for the benefit of their creditors; or
-8-
5.
Lessor determines after a reevaluation the Lessee is not compliance with the terms of the
Lease on a routine/consistent basis.
In the event of any breach of this Agreement of Lessee, Lessor shall, at its option, and without further
notice, have the right to terminate this Agreement and to remove the aircraft and any other property of
Lessee from the Hangar using such force as may be necessary, without being deemed guilty of
trespass, breach of peace or forcible entry and detainer, and Lessee expressly waives the service of
any notice. Exercise by Lessor of either or both of the rights specified above shall not prejudice
Lessor's right to pursue any other legal remedy available to Lessor in law or equity including, but not
limited to, court costs and attorneys' fees for bringing legal action against the Lessee.
14. Thirty (30) Day Termination:
Either party to this Agreement shall have the right, with or without cause, to terminate this Agreement
by giving thirty days (30) prior written notice to the other party except as otherwise provided in this
Agreement.
Governing Law:
This Agreement shall be construed in accordance with the laws of Florida.
15. Relationship of Parties:
The relationship between Lessor and Lessee shall always and only be that of Lessor and Lessee.
Lessee shall never at any time during the term of this Agreement become the agent of Lessor, and
Lessor shall not be responsible for the acts or omissions of Lessee or its agents.
16. Appurtenant Privileges:
a.
Use of Airport Facilities:
Lessee shall be entitled, in common with others so authorized, to use all of the facilities and
improvements of a public nature which now·are or may hereafter be connected with the
Airport, including use of landing areas, runways, taxiways, navigational aids, terminal
facilities, and aircraft parking areas designated by the Lessor.
b.
Maintenance of Airport Facilities:
Lessor shall maintain all public and common or joint use areas of the Airport, including Air
Operations Area, in good repair, and shall make such repairs, replacements or additions
thereof as are required and necessary for the safe and efficient operation of the Airport.
c.
Airspace and Approaches:
Lessor reserves the right to take any action it considers
necessary to protect the airspace and approaches of the Airport against obstruction, together
-9-
with the right to prevent Lessee from erecting; or permitting to be erected, or locating any
building, object, or structure on leased premises or adjacent to the Airport, which in the
opinion of the Lessor, would limit the usefulness of the Airport or constitute a hazard to
aircraft.
17. Nonexclusive Rights:
Notwithstanding anything herein c~ntained that may be, or appear to be, to the contrary, it is
expressly understood and agreed that the rights granted under this Agreement are nonexclusive and
the Lessor herein reserves the right to grant similar privileges to another Lessee or other Lessees on
other parts of the Airport.
18. Remedies Cumulative:
The rights and remedies with respect to any of the terms and conditions of this Agreement shall be
cumulative and not exclusive and shall be in addition to all other rights and remedies.
19. Notice:
Any notice given by one party to another in connection with this Agreement shall be in writing and
shall be sent by certified or registered mail, return receipt requested:
1.
If to Lessor Representative, address to:
AIRPORT MANAGER
WARD KETRING
481 INDUSTRIAL PARK DR.
PERRY, FL. 32348
2.
If to Lessee, address to:
e,-ir\..e-✓ C,rcv{?__ P1.
----------r--
Notices shall be deemed to have been received on the date of receipt as shown on the return
receipt.
20. Integration:
- 10 -
This Agreement constitutes the entire Agreement between parties, and as of its effective date
supersedes all prior independent agreements between parties related to the leasing of the Hangar.
Any change or modification hereof must be in writing signed by both parties.
21. Waiver:
The waiver by either party of any covenant or condition of this Agreement shall not thereafter
preclude such party from demanding performance in accordance with the terms hereof.
22. Entire Agreement:
This Agreement constitutes the entire understanding between the parties, and as of its effective date;
supersedes all prior or independent agreements between parties covering the subject matter hereof.
Any change or modification must be in writing, signed by both parties.
23. Severability:
If a provision hereof shall be finally declared void or illegal by any court or administrative agency
having jurisdiction, the entire Agreement shall not be void, but the remaining provision shall continue
in effect as nearly as possible in accordance with the original intent of the parties.
24. Successors Bound:
This Agreement shall be binding on and shall insure to the benefit of the heirs, legal representatives,
and successors of the parties hereto.
25. Venue: Venue of any litigation as a result of this lease shall be exclusively in Taylor County, Florida.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above
written.
Lessor: Taylor County Board of County Commissioners, Florida
By: _ _ _ _ _ _ _ _ _~ - - - Title: Airport Director
'Jh.E- !Bl!J.hofa 1aw ·'J;,rr.m, fP. d/-.
c/fl:toi.n.~,s. a/; ../law
CONRAD C, BISHOP, JR.
CONRAD C, "SONNY" BISHOP, 111
IN MEMORIAL OF
KATHLEEN MCCARTHY BISHOP 1966-2013
POST OFFICE BOX 167
411 N • .WASHINGTON STREET
PERRY, FLORIDA 32348
(8$0) $84-6 f 13
FAX (850) 584-2433
August 27, 2026
VIA E-MAIL AND REGULAR MAIL
LaWanda Pemberton
County Administrator
County Offices
201 East Green Street
Perry, florida 32347
Re: Michael Baker lnterr.ational, Inc., Addendum Second Amendment to Services
Agreement
Dear LaWar.da:
Pursuant to your e-m,3il of August 24, 2026, and Ms. Dakota Cruce's e-mail to you of the
sam{= dati::; August 24, 2026, l reviewed the 3-year patamark Addenclum (1 page on!y; and it looks
okay to me.
lf you or Ms. Cruce !:as a question, ;Jlease let me know..
Thank-you.and I hope ycu a;e·doing fine . .
.,
..
7,LJL,-<
. Conrad C. Bish'i'n,. J:".
CCB/kp
Cc: Hori. Gary Knowles (via e-mail)
Ms. Salin3 G.rubb.s (via e-m;iH) ►
Ms. Dakota Cruce (via e-maU}
-I'·
Michael Baker
INTERNATIONAL
Addendum
SECOND AMENDMENT TO SERVICES AGREEMENT
This Second Amendment ("Amendment") is entered into as of8/18/2026, by and between Michael
Baker International, Inc. ("Company") and Taylor County, Florida {"Customer").
In consideration of the mutual covenants, terms and conditions set forth herein, and for other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereby agree to the following amendments to the Agreement.
Except as expressly modified below, all terms and conditions ofthe GSA Saas Agreement dated
4/7/2025. remain in full force and effect.
.
NOW THEREFORE, the Parties agree that the Agreement is amended as follows:
1. Exhibit A-1 and B~l on the following pages are now incorporated into and will become a part of the
original agreement. The term of this agreement will be for Year 3, 04/06/2027 - 04/05/2028.
2. The Amendment shall take effect on the date of execution and shall remain in effect until further
notice or subsequent amendment.
3: This Amendment may be executed in counterparts, each of which shall be deemed an original and
together shall constitute one instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Addendum which is attached to and made
part of the Agreement as of the provided effective date:
MICHAEL BAKER INTERNATIONAL,
INC.
TAYLOR COUNTY
Signature:
Name:
Signature:
Title:
Title:
C..ha.1r PerSD I)
Date:
Date:
9-'i? -2.b ')_Jp
'
~'//U'f/i./!,
/4
Michael Baker
INTERNATIONAL
•.exH_tsjr: ~~i ;-" ~~-N-~W~i_- scope oF woRK
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This Scope of Work is attached to and made part of the GSA Federal Acquisition Services
contract 47QRAA21 D008D between Taylor County and DATAMARK, the public safety division of .
Michael Baker International, Inc. DATAMARK's Scope of Work includes renewal of the
agreements to continue providing the following Professional Services and Saas Solutions to
Taylor County
Contract Term: 04/06/2027 - 04/05/2028
Professiona! Services
SIN 541370G1S: Geographic Informatjon Systerns (GIS) Services
•
GIS Managed Services (Year 3)
•
Automated GIS Data Upload to VEP (Year 3)
•
Automated GIS Data Download from VEP (Year 3)
Saas Sohitions
SIN 5182:llDC~ Cloud Corriputh1g and Cloud Related rr Profess1ona]
Serv1ces
•
DATAMARK VEP Editor with Additional Editor User (Year 3)
•
DATAMARK VEP Aggregator (Year 3)
;;r::;:_;;~~7""':~!£;::· -<. ·=_;;'"_:
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DATAMARK will renew the current agreement for services with Taylor County to provide GIS
Managed Services for a period of one year, following the current agreement's scope. Service
renewal is provided through the execution of an_ amendment to the current agreement for
• services.
DATAMARK will renew the current agreement for services with Taylor County to provide
Automated GIS Data Upload to VEP for a pe~iod of one year, following the current
agreement's scope. Service renewal is provided through the execution of an amendment to the
current agreement for services.
Michael Baker
DATAMARK will renew the current agreement for services with Taylor County to provide
Automated GIS Data Download from VEP for a period of one year, following the current
agreement's scope. Service renewal is provided through the execution of an amendment to the
current agreement for services.
DATAMARK will renew the current Saas agreement with Taylor County to provide DATAMARK
VEP Editor with one additional Editor user for a period of one year and continue to deliver
the software solutions and support described in the current Saas agreement's scope of services.
Renewal is provided through execution of an amendment to Taylor County's current Saas
agreement.
DATAMARK will renew the current Saas agreement wit,h Taylor County to provide DATAMARK
. VEP Aggregator for a period of one year and continue to deliver the software solutions and
support described in the current Saas agreement's scope of services. Renewal is provided
through execution of an amendment to Taylor County's current Saas agreement.
Michael Baker
INTERNATIONAL
••
~
;,•:--•~1:a~""-°,;_".,,~f-lf'l,.,"::1:•••...,'::°"' •: :":~;,t,•~ ...•/«
.... •, •... ••~ •~ •
•
-~_exttisi:t ;er .~,M:EWAL. ·,ttrc1·NG
•..,••
:~-~-
"",,,:~.•;,•J,'...,..,:'.:'./-'J_~•~-..:~•-r~•.. S:,:" . .':,,-0 ••••-:.,-.
..••-•
•.:
•
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This pricing is attached to and made part of GSA Federal Acquisition Services contract
47QRAA21 D008D between Taylor County and DATAMARK, the public safety division of Michael
Baker International, Inc.
Professional Services Renewal Total:
Saas Solutions Renewal Total:
Grand Total:
$54,644.28
$20,452.69
$75,096.97
DATAMARK will invoice Taylor County for renewal of its professional services agreement
on a monthly basis, not to exceed the fixed price shown below.
GIS Managed Services
Renewal of GIS Managed Services (Year 3)
Automated GIS Data Upload to VEP
Renewal of Automated GIS Data Upload to VEP (Year 3)
Automated GIS Data Download from VEP
Renewal of Automated GIS Data Download from VEP (Year 3)
Price
$53,377.08
Price
$633.60
Price
$633.60
DATAMARK will invoice Taylor County for renewal of its Saas solution agreement upon
execution of the GSA Saas Agreement.
VIEP Editor
Renewal of VEP Editor (Year 3)
Price
$11,335.01
c
Michael Baker
INTERNATIONAL
Renewal of Additional Editor User (Year 3)
VEP Editor Renewal Subtotal
VEP Aggregator
Price
$8,641.61
Renewal of VEP Aggregator (Year 3)
VEP Aggregator Renewal Subtotal
~.,..,..:~:>.,. ,. :/~:)}~f;~/t~1"is~/~--,-~~a'"""''.; :_$=~~~=~---,,ij. ,. Ju~':~lt.,.,. ,:l~===b~7:,=¾~=,~-=,:~;=J,
...J'G.
$476.07
$111811.08
'"''.'.f;IDtiiff:i~:<.
$8,641.61
·,,:\,2:1,1:~~~..
~j§f~~~ii~;
~
GIS Managed Services (Year 3)
Hours
Rate/Hr.
Total
Management Consultant XI
17.00
$147.18
$2502.06
Discipline/Project Manager XI .
Discipline/Project Manager XII/ Management
Consultant XII
Management Consultant VIII
284.00
$144.15
$40,938.60
24.00
$204.39
$4905.36
23.25
$107.60
$2501.70
Admin Support VIII
24.00
$105.39
$2529.36
$53,377.08
Automated GIS Data Upload to VEP (Year
3
Discipline/Project Manager XII / Management
Consultant XII
Management Consultant VIII
Admin Support VIII
-Hours
Rate/Hr.
Total
1.000
$204.39
$204.39
2.03
$107.60
$218.43
2.00
$105.39
$210.78
$633.60
Automated GIS Data Down~oad from VEP
Year3
Discipline/Project Manager XII / Management
Consultant XII
Management Consultant VIII
Admin Support VIII
Hours
Rate/Hr.
•Total
1.000
$204.39
$204.39
2.03
$107.60
$218.43
2.00
$105.39
$210.78
$633.60
Michael Baker
INTERNATIONAL
Page 37 of 43
EXHIBITD
SOLE SOURCE CERTIFICATION
Michael Baker International Inc. •
VENDOR NAMK: - - - - - -Datamark- - - - - - - - - - - - - - - - - - - - - COMMODITY (General Descriptiqn): _ _ _ GIS respiratory _P_1_·o_je_c_t_y_ea_1_·•....
3__________
INITIAL ALL ENTRIES BELOW THAT APPLY TO THE PROPOSED PURCHASE. Attach
additional data or suppo1i documentation if necessary. (More than one entry will apply to most ole source
products or services).
SOLE SOURCE CERTIFICATION:
I. _ _ Parts/equipment can only be obtained from original manufacturer - not available through
distributors. (Items 3, 4, 5, or 6 must also be completed).
2. _ _ Only authorized area distributor of the original manufacturer. (Items 3, 4, 5 or 6 must also be
completed)
3. _ _ Item/service owned by a private individual or corporation under trademark or patent.
4. _ _ Paiis/equipmeht not interchangeable with similar parts of another manufacturer. (Explain below)
5. _x_ This is the only known item/source that will meet the specialized needs of this depa!'tment or
perform the intended function. (Explain below)
6. _ _ Paiis/equipment are required from this vendor to provide standardization. (Explain below)
7. _ _ None of the above apply. Explanation for sole source request is detailed below.
COMMENTS/EXPLANATION: (Use reverse side if necessary)
Datamark was decided by region 2 to host ail the regional GIS respiratory data and is.
required for synchronization to support the project.
Department Head Signature
Approved: _ _ _ _ _ _ _ __
Date:
--------------
_ _ _ _ _ _ _ _ _ __ _ . , . u r c h a s i n g : D c p a r t m c n t - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
STATE FINANCIAL ASSISTANCE AGREEMENT SC00CEX
AMENDMENT No.: 2
THIS AMENDMENT entered into between the Office of the State Courts Administrator of Florida,
hereafter referred to as the "OSCA" and the Taylor County Board of County Commissioners,
hereinafter referred to as the "Recipient", and collectively referred to as the "Parties", shall amend and
become part of State Financial Assistance Agreement No. SC00CEX.
The Parties entered into a formal Agreement on February 6, 2023, to provide a means for the Recipient
to receive Fixed Capital Outlay (FCO) funding appropriated for state .fiscal year 2022/2023 in Chapter
2022~156, Section 7, Line 32238, Laws of Florida, to be used to make improvements to the Taylor
County Courthouse, hereinafter referred to as the "Agreement''. The Legislature ·appropriated
additional funds for the Project for state fiscal year 2025/2026 in Chapter 2025-198, Section 7, Line
2976A, to be used to replace Air Handler Units (AHU's) and complete duct work. The Legislature has
appropriated additional funds for the Air Handler Units-(AHU's) and duct replacement for state fiscal
year 2026/2027 in Chapter 2026-232, Section 7, Line 3365A, making it necessary to amend the
Agreement Scope of Work and Agreement Budget •
•
•
In accordance with Part Ill, Sectic>n D, of the Agreement, and the mutual agreement between the
Parties, the following amendments are made:
•
1. Part Ill. Section A. "Effective and Ending Dates" is amended to read as
follows:
That this Agreement shall begin on the date on which the Agreement has
been signed by the last party required to sign it. It shall end at midnight,
Eastern Time, on June 30, 2029. The State of Florida's performance and
obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature and spending approval by the Chief
Justice.
2. Attachment A to the Agreement is replaced with the revised Attachment A
included as Exhibit "A" to this Amendment.
.3. Attachment B to the Agreement is replaced with the revised Attachment B
included as Exhibit "B" to this Amendment.
The Amendment· adds $800,000.00 to the Agreement for a revised total Agreement value of
$2,064,000.00.
The Amendment shall begin on the date which it is signed by the last party required to sign it, and
shall expire on June 30, 2029, unless terminated early or altered by future Amendments.
All p~ovisions in the Agreement and any attachment thereto in conflictwith this Amendment shall be
changed to conform to this Amendment.
Amendm.entNo.2
All provisions not in conflict with this Amendment are still in effect and are to be performed at the level
specified in the Agreement
This Amendment, along with its attachments and exhibits, is hereby incorporated into and made a part
of State Financial Assistance Agreement No. SC00CEX.
IN WITNESS WHEREOF, the parties hereto have caused this two (2) page Amendment, together with
all attachments and exhibits, which are hereby incorporated into an made part of this Amendment, to
be executed by their duly authorized officials herein.
THE TAYLOR COUNTY BOARD OF
COUNTY COMMISSIONERS
OFFICE OF THE STATE COURTS
ADMINISTRATOR
SIGNED
BY:
SIGNED
BY:
NAME:
TITLE:
.jdmieEnglis~
Chairman
.
NAME:
TITLE:
DATE:
Vendor#
FEIN
F596000879031
59-6000879
2
Eric W. Maclure
State Courts-Administrator·
Exhibit "A"
Attachment A
Scope of Work
PART 1 - GENERAL INFORMATION
Section A - Background and Purpose
The Florida Legislature, through Chapter 2022-156, Section 7, Line 32238, Laws of Florida,
appropriated funds as grant-in-aid to the Recipient, to ·be used to make improvements to the
Taylor County Courthouse building. The Legislature, through Chapter2025-198, Section 7, Line
2976A, Laws of Florida, appropriated additional funds as grant-in-aid to the Recipient, to be used
for air handler replacement and duct work to the Taylor County courthouse. The Legislature,
through Chapter 2026-232, Section 7, Line 3365A has appropriated additional funds as grant-inaid to the Recipient for the afr handler replacement and duct work. This Agreement provides the
method for disbursement of the appropriated funds, how the funds may be spent, sets forth
requisite deliverables, performance measures, financial consequences, reporting requirements,
disbursement and expenditure reconciliatiqn, invoice terms and other conditions necessary for
payment. The total appropriated amounts, any use restrictions or allocation requirements are
identified in the Fiscal Year Budget, Attachment B to this Agreement.
Section B - Objective
The Recipient, in consultation with the Third Judicial Circuit Court of Florida, will use the funds
provided under this Agreement to make necessary improvements to the Taylor County
Courthouse.
The goals to be achieved to meet this objective from the funds appropriated through Chapter
2022-156, Section 7, Line 32238, Laws of Florida are:
1. Engage the appropriate professional services firm (architect, engineer, commercial
general contractor) to make any necessary recommendations and to advise or manage
subcontractors.
2. To the extent feasibie within existing funding, engage necessary professionals and
contractors to:
a. Make improvements and repairs to building elevator(s), including, if needed, the
purchase and installation of a new elevator(~).
b. Update and enhance building security, including, but not limited to purchase of
equipment ancl security controls and systems.
c. Modifying structural components of the building necessary for the above items.
d. Assess the facility for any mold or other similar contaminant.
e. Conduct any necessary remediation and abatement.
f. Make improvements to ensure ADA compliance.
The goals to be achieved to meet this objective from the funds appropriated through Chapter
2025-156, Section 7, Line 2976, and through Chapter 2026-232, Section 7, Line 3365A, Laws of
Florida are:
•
1. Engage the appropriate professional services firm (architect, engineer, commercial
general contractor) to make any necessary recommendations and to advise or manage
------~ubcontracto,-------------------------------2. To the extent feasible within existing funding, engage necessary professionals and
contractors to:
g. Replace and install Air Handler Units (AHU's) and complete duct work.
Attachment A
PART 2 - WORK REQUIREMENTS
SECTION A - PROJECT RESOURCES
The following professional services must be used on this project to ensure the objectives of the
Agreement are achieved and that the state funds provided under this Agreement are protected
from loss:
1. Project Manager: A representative of the Recipient with the responsibility and authority to
manage the project within the parameters set forth by the governing body of the Recipient's
organization, including review, inspection and acceptance of the work being performed;
creation and/or the submission of all reports and deliverables to the OSCA, approval of all
invoices, submission of draw requests for funding from the OSCA and the financial accounting
of all project funds. The Project Manager will also serve as the liaison between the Recipient,
any vendors/contractors, the Third Judicial Circuit, its Project Monitor, and the OSCA.
2. Project Monitor (Circuit Representative): A representative of the Third Judicial Circuit with
the responsibility and authority to work with the Project Manager to ensure the needs and
interests of the Third Judicial Circuit are met throughout the renovation. The Project Monitor
may assist in the review, inspection and acceptance of the work being performed; must
review, prior to submission, all reports and deliverables submitted to the OSCA, approval of
all invoices, submission of draw requests for funding from the OSCA and the financial
accounting of all project funds. The Project Monitor will also serve as a liaison between the
•
Recipient and the OSCA.
SECTION B - PROJECT PHASES
To ensure the security of the state funds provided for this project, the following tasks must be
successfully completed to be reimbursed for expenditures under this Agreement.
Repairs and upgrades to the Taylor County Courthouse:
1. Evaluation and Estimation - Review of the current conditions by a qualified and licensed
professional appropriate for the work to be completed to determine the extent of the issues
and the necessary renovations needed. The Project Manager, Project Monitor and the OSCA
will be provided an estimate or other similar documentation outlining the work to be completed.
2. Engagement - Engaging an appropriately licensed and insured general contractor(s), or
other appropriate professional(s), licensed under the provisions of the applicable Florida
Statutes, to perform the repair or upgrades outlined above and in Attachment B. Thecontract(s) with the vendor(s) should include description of the work to be performed
(incorporating the design and blueprints, if any, by reference), project plan, milestones, due
dates, minimum quality and performance standards, progress payment amounts, liquidated
damages, financial consequences for failure to perform or meet minimum standards, warranty
and latent damages provisions.
3. -Execution-otthe-Work-=-"Fhe-engaged-professionat(s)-;and-any-necessaryst1bcontraetor(s:·1-,----performs the demolition, construction, and repair work necessary in accordance with the
approved estimate and scope of contract(s). Copies of all purchase. orders or other
procurement documentation will be maintained and provided in regular reporting to the OSCA.
4
Attachment A
4. Inspection and Acceptance - All necessary inspections will· be conducted, pursuant to any
applicable Florida Statute or other rule, as well as inspection by the Project Manager. A
"punch-list" of items· that faii to meet the acceptance of the Inspector or Recipient and a
reasonable schedule for the vendor to correct the deficiencies. Recipient should keep copies ·
of all bills of lading, packing slips or other similar documentation received or generated and
provide copies up~m receipt.
SECTION C - DELIVERABLES AND FINANCIAL CONSEQUENCES
The Recipient will ensure that only the following deliverables are submitted to the OSCA:
1. Project Plan - A document outlining the phases, activities, tasks, deliverables, deliverables
acceptance plan, resources, roles and responsibilities, performance measures, monitoring
activities, risk assessment and mitigation plan, procurement plan, contract management plan,
stakeholder communication plan, financial management plan (including the project budget)
and a high-level project schedule that sets the critical path for the project. At a minimum, the
Recipient will provide a project plan that includes a high-level project schedule that sets the
critical path for the project. The project plan is due to the OSCA within forty-five (45) days of
the execution of this Agreement and will be updated and resubmitted with all requests for
reimbursement. *Note: This deliverable must be approved by the Chief Judge and the Chair
of the County Commission before it can be approved by the OSCA Grant Manager. The initial
project plan. can outline what changes, if any, to the project plan that may· be approved by the
Project Manager and Project Monitor without requiring formal approval of the Chief Judge and
the Chair. of the County Commission. Ensure that the necessary time to complete these
reviews and approvals is factored into the Project Schedule.
2. Project Schedule - A comprehensive document that outlines the critical path of the project
from start to completion. The schedule will include begin and end dates for all phases,
subordinate activities, and tasks for the project. The schedule must be updated when a
change occurs. The project schedule is due to the OSCA within forty-five (45) days of the
execution of the separate contract(s) between the Recipient and successful bidder(s) for the
design/build contract(s) for this project and resubmitted with all requests for reimbursement.
3. Monthly Project Report - The monthly report or memo will be submitted to the OSCA no
later than the 20th calendar day of each month and will contain the following:
3.1.
An executive narrative of the current status of the project.
3.2.
A detailed report of the activities and tasks completed during the prior month.
3.3. A detailed comparison of any changes made to th.e Project Plari during the prior month.
3.4.
A detailed explanation of any schedule efficiencies achieved, schedule slips, schedule
changes and impact to th€! project critical path, if any.
3.5. An updated project budget, including cost status, expenditure status, obligated funds
-----and-fund-balanees-:-FaHttre-te-suemit-ttlis-delfverable-by-ttle-due-date-will-i:esult-in..a-liquidate...,.____ _ __
damages assessment of $50.00 for each day it is late from the invoice unless additional time
is granted by the OSCA Grant Manager.
5
Attachment A
•4. Contract Package - A package containing the signed contract(s) with. the General
Contractor, Electrician, Architect, Engineer, or other Professional Services providei"(s)
contracted to perform work associated with this Agreement. This deliverable is due within
thirty (30) calendar days of the last party signing such agreement(s). Failure to submit this
-deliverable by the due date will result in a liquidated damages assessment of $50.00 for each
day it is late from the invoice unless additional time is granted by the OSCA Grant Manager.
5. Inspection Package - Copies of all final inspection reports issued by the local building
authority showing the approval of the work. The delivery of this package will be within thirty
(30) calendar days of the issuance of each passed inspection. Failure to submit this
_deliverable by the due date will result in a liquidated damages assessment of $50.00 for each
day it is late from the invoice unless additional time is granted by the OSCA Grant Manager.
6. Acceptance Package - Copies of final report issued by the Project Manager recommending
acceptance of the work by the Commissioners, if necessary, and the close-out letter issued
to the General Contractor or other professional services provider(s).
SECTION D - PROGRAM ADMINISTRATION AND OVERSIGHT
1.
Grant Fund Management
1.1. Some or all of the funds may be advanced to the Recipient, if eligible and approved by
the Chief Financial Officer.
1.2.
All funds provided under this Agreement will be accounted for at all times.
1.3. • Advanced funds must be deposited in an interest-bearing account in a depository
qualified under chapter 136, • Florida Statues, separate from the organizations regular
operating accounts.
1.4. Interest earned on advanced amounts will be treated as "program income" to be used
only for program activities authorized by this Agreement.
1.5. No handling or service charges shall be deducted from the advance amounts in the
depository. Handling·and service charges must be paid by the Recipient pursuant to section
219~05, Florida Statutes.
1.6. Any advanced amounts not necessary for expenses incurred prior to June 30, 2029,
still in the possession of the Recipient must be returned to the OSCA by September 30, 2029,
for return to the Legislature's General Revenue Fund pursuant to section 1(1) of the Agreement,
unless otherwise specified by the OSCA. If this Agreement is renewed or extended, the above
dates will be extended to match the new ending date of the ·Agreement.
1. 7. Maintain a separate cash book detailing all receipts and disbursements of funds
advanced to the Recipient under this Agreement pursuant to section 219.04, Florida Statutes.
-----,·-:-8:--Reeeneile-alf-:-aeeeunts-aecording--te--Generally-Aeeeptable-Government-AeeooAtingf-----Standards (GAAS) on a daily basis and retain documentation of each reconciliation as
required by chapter 219, Florida Statutes.
6
Attachment A
1.9. Ensure that all fund disbursements are made in accordance with applicable state grant
laws and rules and retain documentation supporting all disbursements:
1. 10. Exp_enses reimbursecf from any other source are not eligible for reimbursement under
this Agreement.
2.
1.11.
Administrative and indirect costs are not reimbursable under this Agreement.
1.12.
Funds must be used in accordance with Taylor County purchasing policies and rules.
Recipient Reimbursement and Invoicing
2.1. If this Recipient has an identified need for an advance of funds, a request may be made
to the OSCA. Advances, up to 25%, may be made for fiscally restrained counties and when
otherwi_se justified. Prior to granting an advance, the OSCA must receive the necessary
approval of the Department of Financial Services. Otherwise, funds will be paid to the
Recipient upon submission of an invoice and proof of completion of each task/phase. Funds
are considered earned upon successful completion of each task/phase.
2.2. Grant funds ma·y only be used to provide the services identified in Attachment A to this
Agreement.
2.3.
Expenses reimbursed from any other source are not eligible for reimbursement under
this Agreement.
2.4.
Invoices with all supporting documentation sufficient to perform a pre-audit and post
audit must be submitted by the 15th of each month for the expenditures incurred during the
prior month. Invoices must include:
2.4.1. The reports identified in Section C of this Attachment.
2:4.2. Details showing the quantity, unit cost and extended costs of the items or services
purchased and proof of payment.
_2.4.3. A certification statement that the "Expenses being submitted for reimbursement
are true and accurate expenditures incurred while providing the services required under
our Agreement. All services were provided in accordance with the terms and conditions of
the Agreement and have not been and will not be reimbursed by any other source."
PART 3 - SUPPORTING INFORMATION
SECTION A - DUAUMULTIPLE FUNDING SOURCE BILLING
No expense submitted for reimbursement under this Agreement may also be submitted to any
other funding source for reimbursement. The OSCA reserves the right to verify that this practice
is not being used by the Recipient. Dual or multiple billings will result in the expense being·
-------jdisaHewed-aF1d--tl1e-R-eeipient-will:-be-r-eE11:1ired--te-retur1raAy-disallowed--expenses-:-failure-te-r-epay-----the disallowed amounts will result in the OSCA filing a claim with the Department of Financial
Services for an offset of any future amounts disbursed to the Recipient, regardless of the source.
7
Attachment A
SECTION B - POOLED FUNDING
If the Recipient receives funding for any services identified in this Agreement from multiple
sources and intends to pool all funds to pay for the delivery of services, in addition to the
requirements identified in Part 2, Section D, the Recipient must also submit an expense allocation
plan that proportionally allocates the total cost of the service across all funding providers, based
on the percentage of the funds provided by each funding source. In lieu of pooling such funds
from multiple sources, the Recipient may elect to. utilize such funds from this Agreement first,
before utilizing other available funds.
SECTION C-STATE FUNDS
The funds for _this Agreement are awards of state funds provided by the Florida Legislature. A
Catalog of $tate Financial Assistance number for this Agreement will be assigned and provided
to the Recipient, Project Manager, and Project Monitor.
8
ATTACHMENT B -AGREEMENT BUDGET
Appropriation Summary
Funds Expended
Funds Balance
$510,000.00
$20,771.65. •
$489,22~ .35
2025-2026 -Air
Handler Units/Duct
Work
$754,000.00
$0.00
$754,000.00
2026-2027 - Air
Handler Units/Duct
Work
$800,000.00
$0.00
$800,000.00
Total
$2,064,000.00
$20,771.65
$2,043,228.35
State Fiscal Year
Funds Available
2022/2023Generator/Elevator
Repairs/Security
Uoarades
Payments will be made in accordance with section 215.422, Florida Statutes.
Budget Estimates
2022/2023 - Generator/Elevator Repairs/Security
Upgrades
2025-2026 - Air Handler Units/Duct Work
Project/Task
Project/Task
Security
Uoarades
Mold
Assessment
Total
Total
Estimated
Cost
$15,111.65
Expenditures
to Date
$15,111.65
$5,660.00
$5,660.00
$510,000.00
$20,771.65
'
Total
2026/2027 - Air Handler Units/Duct Work
Project/Task
Total
Estimated
Cost
Total
$800,000.00
Total
• Estimated
Cost
Expenditures
to Date
9--
$754,000.00
Expenditures
to Date
Monthly Expenditures (to be updated and expanded as needed)
2022/2023 - Generator/Elevator Repairs/
Security Upgrades
2025/2026 - Air Handler Units/Duct Work
Period
Period
July 2022
August2022
September
2022
October 2022
November
2022
December
2022
January 2023
February 2023
March 2023
Aoril 2023
May 2023
June 2023
July 2023
August2023
September
2023
October 2023
November
2023
December
2023
January 2024
February 2024
March 2024
Aoril 2024
May 2024
June 2024
Monthly
Expense
Amount
Total
Expenditures
Monthly
Expense
Amount
Total
Expenditures
July 2025
August2025
September 2025
October 2025
November 2025
December 2025
$5,660.00
$5,660.00
January 2026
February 2026
March 2026
April 2026
Mav 2026
June 2026.
Julv 2026
August2026
September 2026
October 2026
November 2026
December 2026
$15.111.65
$15,111.65
January 2027
February 2027
March 2027
April 2027
Mav 2027.
June 2027
2026/2027 - Air Handler Units/Duct Work
July 2026
Auoust2026
September2026
October 2026
November 2026
December 2026
January 2027
Februarv 2027
March 2027·
April 2027
Mav..2027
June 2027
*This Budget may be updated by the
OSCA.Grant Manager to move funds
between line items, add or remove
planned expenditures, or update
current funds amounts without the need
for a formal amendment. Any such
revised Budget will become a part of
this Agreement.
fJfze !Bid.hofa .Law- 'Ji,'tm, fP. elf.
c:lftto'tn~~ al -1!aw
CONRAD C . BISHOP, .JR.
CONRAD C . "SONNY" BISHOP, JII
IN MEMORIAL OF
KATHLEEN MCCARTHY BISHOP 1966-2013
POST OFFICE SOX 167
411 N . WASHINGTON STREET
PERRY, P'LOftlDA 32348
(850 ) S84-6113
FAX (850) S84-2433
August 31 , 2025
VIA E-MAU.i AND REGULAR MAIL
Ms. Lawanda Pemberton
County Administrator
County Offices
201 E. Green Street
Perry, Florida 32347
Re: State-Funded Agreement for Support for Fiscally Constrained Counties '
PS.F.,Ps
De~r LaWanda:
Pursuant to your e-mail of 8/24/26 with a copy of the State Funded Agreement
for Support for Fiscally Constrained Counties' PSAPs DMS-P3-26-07 -11 between The
State of Florida Department of Management Services and Taylor County, I have
reviewed the said Agreement, just the 18 pages . I did not review any attachments to
the Agreement and I make the following comments :
1.· On page 3, paragraph C of (3) Contact, the County being the Recipient, the
County's Recipient's Agr-eement Manager is responsible for monitoring the
pezforrnance of this Agreement 's terms and conditions and will serve as the
Recipient's liaison with the Department.
2. On page 3 paragraph 7 the Redpient shall perform work.in accordance with
Attachment A.
3. On page 4 (Period of Agreement) this Agreement shall begin upon
execution by both parties or July 1, 2026 , whichever is later and sh all end
on June 20, 20~7 .
4. On page 4 (Funding) paragraph B. The method of payment for this
Agreement is cost reimbursement or rural payment pursuant to section
- - - - - - - -2w.97l (l) (Fi. ,
Ject tot~ e availability offunds.
5. On page 4 (Fundirig) paragraph E, note .the maximuin reimbursement
amount for the entirety of this Agreement is$83;383.69.
6. On page S, paragraph IO (Request for Reimbursement), paragraph B,
Request for Reimbursement of funds, by_ email to the Grant Manager, not to
e~ceE?d o:p.ce p(;)r month.
.
7. On page, 6, paragraph 11 (Rural Community or R~al Area of o-p-p"""01...·t..m......tii1',ty----Request for Payment), in the last part of paragraph A, notice "a Rural
Recipient shall submit documentation to the. Department sufficiently
demonstrating the financial hardship of the Rural Recipient"
8. On page 6, paragraph E, the final request for payment shall be submitted to
the Department no later than August 27, 2027.
9. On page 10, paragraph 15 (Reports), paragraph B. Quarterly repo~s are
due no later than 30 days after the end of each quarter.
IO.On page 12, paragraph 20 (Termination), paragraph A, please note, the
Department may unilaterally terminate this Agreement for convenience by
providing the Recipient 30 days prior written notice.
11. On page 15, paragraph 25 (Mandated Conditions), paragraph B, This
Agreement is governed by the State of Florida and venue of any litigation is
Circuit Court of Leon County.
So, this is a typical Agreement with a State Department, i.e., The Florida
.Department of Management Services.
Thank you and I hope you are doing fine.
Respectfully,
~Ut--
conrad C. Bishop, Jr. ,
CCB/kp •
Cc: Hon. Gary Knowles (via e-mail)
Ms. Salina Grubbs (via e-mail) ,
Ms. Dakota Cruce (via e-mail)
4050 Esplanade Way
Tallahassee, FL 32399-0950
850-488-2786
. Department of
MANAGEMENT
SERVICES
Ron Desantis, Governor
Tom Berger, Secretary
We serve those who setve Florlda
STATE-FUNDED AGREEMENT
FOR
SUPPORT FOR FISCALLY CONSTRAINED COUNTIES' PSAPs
DMS-P3-26-07 -11
BETWEEN
THE STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
AND
TAYLOR COUNTY
STATE-FUNDED AGREEMENT
This State-Funded Agreement (Agreement) is between the Florida Department of
Management Services (Department), 4030 Esplanade Way, Tallahassee, Florida, 32399 and
Taylor County (Recipient), 108 N. Jefferson Street, Suite 103, Perry, FL 32347.
The Department and Recipient agree as follows:
{1) AUTHORITY
A The Department has been appropriated general revenue funds for the State fiscal ye'21:
2026-2027, specifically appropriation line item #3021, the nonrecurring sum of
$2,827,360 from the General Revenue Fund, Chapter 2026-232, Laws of Florida, to
fund enhancements for fiscally constrained counties' Public Safety Answering Points
(PSAPs). The Department has the authority, in accordance with section 282.702
Florida Statutes (F .S.), to enter into this Agreement and to disburse the appropriated
funds to the Recipient under the terms and conditions set forth below.
:
B. In accordance with section 215.971, F.S., the Department has the authority to monitor
the portion of the State of Florida appropriated funds for enhancements for fiscaly
constrained counties' PSAPs.
j.'
'..
'
(2) LAWS, RULES, REGULATIONS, AND POLICIES
A. This Agreement is executed and entered into in the State of Florida and wili be
performed, construed, and enforced in accordance with the laws, rules, and
regulations of the State of Florida. Each party will perform its obligations in accordance
with the term~ and conditions of this Agreement.
B. The parties shall be governed by all applicable State and Federal laws, rules, and
regulations, including but riot limited to those identified in Attachment B - Program
Statutes and Regulations. Any express reference in this Agreement to a statute, rule,
or regulation in no way implies that no other statute, rule, or regulation applies.
(3) CONTACT
A In accordance with section 215.971 (2), F.S., the Department's Grant Manager is
responsible for enforcing the performance of this Agreement's terms and conditions
and will serve as the Department's liaison with the Recipient. As part of the duties, the
Grant Manager for the Department will:
i. Monitor arid document Recipient performance of the terms of this Agreement;
ii. Review and document all deliverables for which the Recipient requests payment;
and,
iii. Reconcile and verify all funds received against all funds expended during the
agreement period and produce a final reconciliation report which identifies any
funds paid in excess of the expenditures incurred by the Recipient.
B. Grant Managers
. i. The name and address of the Department's Grant Manager responsible for the
_ _ _ _ _ _ _ _ _ _a_dmjni_sJrntLon..o.Lthis_Agreernent • •
•
•
D MS-P 3-26-07-11
Page 2 of 18
.., ,·:,..~- ..
·- ..
Leon Simmords
4030 Esplanade Way
Tallahassee, Florida 32399
(850) 921-0041
[email protected]
ii. The name and address of the Recipient's Agreement Manager responsibleforthe
administration of this Agreement is:
Dakota Cruce
_
Title: 911 Coordinator, Taylor County
Address: 108 N Jefferson Street, Suite 103, Perry, FL 3234 7
Telephone: (850) 838-1104
Email: [email protected]
The Recipient's Agreement Manager is responsible for monitoring the performance of
this Agreement's terms and conditions and will serve as the Recipient's liaison with
the Department. As part of the duties, the Agreement Manager for the Recipient shal
provide the Department with all reports in accordance with Section 15, Reports, of this
Agreement, as well as any other required reports or documents under this Agreerrent.
c_ In the event that different Managers or addresses are designated by either party after
execution of this Agreement, a notice of the name, title, and address of the new
Manager will be provided to the other party in writing. Such changes do not require a
formal written amendment to the Agreement.
(4) TERMS AND CONDITIONS
This Agreement consists of this State-Funded Agreement and all incorpora:ed
attachments and exhibits, which set forth the entire understanding of the parties and
supersede all prior agreements and understanding related to the subject matter thereof.
(5) EXECUTION
This Agreement may be executed in any number of counterparts, each of which, when
executed and delivered, shall constitute a duplicate original, but all counterparts together
shall constitute a single agreement.
(6) MODIFICATION
Either party may request a modification of provisions of this Agreement via a forma
amendment, which shall be valid only when in writing, signed by each of the parties, and
attached to the original version of this Agreement.
(7) SCOPE OF WORK
The Recipient shall perform the work in accordance with _Attachment A, Scope of Work
and Budget, of this Agreement.
DMS-P3-26-07-11
Page 3 of 18
(8) PERIOD OF AGREEMENT.
A In accordance with section 215.971(1)(d), F.S., the Recipient may expend funds
authorized by this Agreement only for allowable costs from obligations incurred duri11g
the Agreement period. This Agreement shall begin upon execution by both parties or
July 1, 2026, whichever is later and shall end on June 30, 2027, unless:
i. The Department requests and receives from the Florida Legislature an extension
for one (1) year to reflect changes to the funding source; or
ii. The Agreement is terminated earlier in accordance with Section 20, Termination,
of this Agreement.
B. The Department does not guarantee an extension or renewal of this Agreement or
funding beyond the term of this Agreement and shall not, absent legislative approva
of funding, be obligated to extend this Agreement beyond June 30, 2027. This
Agreement may be renewed on a yearly basis, contingent upon a specific
appropriation by the Legislature. Renewals must be in writing, subject to the same
terms and conditions as set forth in the initial Agreement, made by mutual agreement
and will be contingent upon satisfactory fiscal and programmatic performa,ce
evaluations as determined by the Department, and subject to the availability off unds.
(9) FUNDING
A Funding for this Agreement consists of the awarded state resources set forth in the
below-listed Exhibit 1, Audit Requirements.
B. The method of payment for this Agreement is cost reimbursement or rural payment
pursuant to section 215.971(1)(h), F.S. and subject to the availability of funds.
C. In accordance with Legislative Appropriation line iteri,#3021, Chapter 2026-232, La.NS
of Florida, funds shall only be used to reimburse Recipient expenditures or pay for
allowable costs incurred by a Rural Recipient for Recipient's implementation of PSAP
enhancements.
D. The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature.
E. The Department will reimburse or provide rural payment to the. Recipient only for
allowable costs incurred during the Agreement period by the· Recipient for the
successful completion of each deliverable. The maximum reimbursement amount for
the entirety of this Agreement is $83,383.69.
F. The Department will review any request for reimbursement or rural payment by
comparing the documentation provided by the Recipient's Agreement Manager
against a performance measure, outlined in Attachment A, that clearly delineates:
i.
ii.
The required minimum acceptable level of service to be performed; and,
The criteria for evaluating the successful completion of each deliverable.
G. For the purposes of this Agreement, the Department shall consider payments made
by Recipient to be improper under the following circumstances:
DMS.f'3-26-07-11
Page 4 of 18
i.
ii.
iii.
(10)
Any payment that should not have been made or that was made in an· incorrect
amount (including overpayments and underpayments) under statutory,
contractual, administrative, or other legally applicable requirements.
Any payment to an ineligible party, any payment for an ineligible good or service,
any duplicate payment, any payment for a good or service not received (except
for such payments where authorized by law), any payment that does not account
for credit for applicable discounts, and any payment where insufficient or lack of
documentation prevents a reviewer from discerning whether a payment was
proper.
Any payment for Management Consulting or Feasibility Studies.
REQUEST FOR REIMBURSEMENT
A Subject to the funding limitations of this Agreement, the Department shall reimburse
the Recipient only for aHowable costs resulting from incurred obligations pursua,t to
section 216.301, F .S., in furtherance of the successful completion of deliverables
outlined in Attachment A and further defined in the Recipient's PSAP enhancerrents
contract. The Recipient may submit more than one (1) request for reimburserrent
under this deliverable. However, no reimbursement shall duplicate any previous
reimbursement.
B. Recipient will submit a request for reimbursement (See Attachment D, Request for
Reimbursement of Funds), by email to the Grant Manager, no less than once per
quarter and no more than once per month.
C. All bills for fees or other compensation for services or expenses shall be submitted
in detail sufficient for a proper pre-audit and post-audit thereof and shall be
accompanied by all supporting documentation required for reimbursement including,
but not limited to, copies of purchase orders and paid vouchers, invoices, copies of
check processing, and journal transfers. Reimbursement claims shall include only
expenditures claimed against the awarded funding amount. Requests for
reimbursement for Recipient Deliverable 2 of Attachment A, must also contain copies
of Recipient's documented inspection of activities or project milestones perf orrred
under Recipient Deliverable 3 to verify the components meet or exceed Recipient's
Contract for the PSAP enhancements procured under Recipient Deliverable 1.
D. The Department shall not process requests for reimbursement for payments made
by Recipient that are deemed as improper payments as set forth in Section 9,
Funding, of this Agreement.
E. Submission of final documents and submission for closeout of the funding does not
affect the Department's right to disallow costs and recover funds based on an audit
or financial review. The final request for reimbursement and supporting
documentation for incurred obligations pursuant to section 216.301, F .S., shall be
submitted to the Department no later than August 27, 2027.
F. The Department is not liable for approval of reimbursement by the Department of
Financial Services (DFS), and Recipient is responsible for ensuring purchases a,d
invoices are in conformance with DFS requirements. Recipient agrees to comply
with the State of Florida Reference Guide for State Expenditures, available at:
- - - - - - - - - · https://\1111J11w.m~floridacfo.com/docs:-sf/accounting-and-auditing-libraries/state·agencies/reference-guide-for-state-expenditures.pd·f.
DMS-P3-26-07-11
Page 5 of 18
G. Any travel expense bills are not permissible or allowable under this Agreement.
(11)
RURAL. COMMUNITY OR RURAL AREA OF OPPORTUNITY REQUEST FOR
PAYMENT
A Pursuant to section 215.971 (1)(h), F.S., if the Recipient is a Rural Community or
Rural Area of Opportunity as those terms are defined in section 288.0656(2), F.S.,
("Rural Recipient"), a Rural Recipient may request that the Department provide for
the payment of invoices for verifiable and eligible performance that has been
completed in accordance with the terms and conditions set forth in this Agreement
("rural payment"). Prior to, or in conjunction with, such a rural payment request, a
Rural Recipient shall submit documentation to the Department sufficiently
demonstrating the financial hardship of the Rural Recipient.
B. A Rural Recipient shall submit its request to elect to receive rural payment, including
any financial hardship documentation, in writing to the Department's Grant Mancger
specified in the Agreement. Following demonstration of financial hardship and the
initial request to elect to receive rural payment, subsequent requests for payment
. and all necessary·documentation, including the Attachment I, Request for Payment
to Rural Communities or Rural Areas of Opportunity, for incurred and appropriae
costs shall be submitted in writing to the Department's Grant Manager.
C. The Rural Recipient is responsible for ensuring all documentation related to Rural
Recipient's Project is readily available to the Department upon request and is in
conformance with the DFS requirements. Rural Recipient will submit requests for
rural payment, including Attachment I, Request for Payment to Rural Community
Communities or Rural Areas of Opportunity, no less than once per quarter and no
more than once per month, to the Department's Grant Manager. All bills for fees or
expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit
thereof and shall be accompanied by all supporting documentation required for
payment including, but not limited to, copies of purchase orders, invoices, and any
other expenditure justifications, along with any copies of Recipient's documented
inspection of activities performed under Recipient Deliverable 3 to verify the
components meet or exceed Recipient's PSAP enhancements contract procured
under Recipient Deliverable 1.
D. The Department shall not process requests for rural payments made by Recipient
that are deemed as improper payments as set forth in Section 9, Funding, of this
Agreement.
E. Submission of final documents and submission for closeout of the funding does not
affect the Department's right to disallow costs and- recover funds based on an audit
or financial review. The final request for rural payment and supporting qocumentafion
for incurred obligations pursuant to section 216.301, F.S. shall be submitted to the
Department no later than August 27, 2027.
F. Funds provided to a Rural Recipient via rural payment shall only be used for
allowable costs incurred by a Rural Recipient pursuant to section 216.301, F.S., in
the successful completion of each deliverable outlined in Attachment A and defined
in the PSAP' enhancements contract. Funds provided shall not exceed the amount
specified in Section 9, Funding, and Exhibit 1, Audit Requirements, of this
Agreement.
DMS-P3-26-07-11
Page 6 of 18
F. Funds provided to a Rural Recipient via rural payment shall only be used for
expenditures directly related to Recipient's PSAP enhancements contract as
specified in the Agreement.
,
G. The Recipient shall provide additional reports and information identified in
,Attachment I, Request for Payment to Rural Community or Rural Area of
Opportunity, as requested by the Department's Grant Manager.
(12)
RECORDS
A. Pursuant to section 20.055(5), F.S., the Recipient and its contractor(s),
subcontractor(s), and vendor(s), if any, understand and shall comply with their duty
to cooperate with the Department's Inspector General in ariy investigation, audit,
inspection, review, or hearing.
B. As required by section 215.97, F .S., and FloridaAdministrative Code Rule 691-5.006,
the Department, the Chief Inspector General for the State of Florida, the Florida
Auditor General, or any of their authorized representatives, shall enjoy the right of
access to any documents, financial· statements, papers, or other records of the
Recipient which are pertinent to this • Agreement, in order to make audits,
examinations, excerpts, and transcripts. The right of access also includes timely and
reasonable access to the Recipient's personnel for the purpose of interview and
discussion related to such documents.
C. The Recipient shall maintain any books, records, or documents for the Recipient aid
for all contractor(s), subcontractor(s), and/or vendor(s) to be paid from funds
provided under this Agreement, in accordance with generally accepted accounting
procedures and practices which sufficiently and properly reflect all expenditures of
funds provided by the Department under this Agreement, in a form sufficient to
determine compliance with the requirements and objectives of this Agreement, aid
all other applicable laws and regulations.
D. The Recipient will retain sufficient records demonstrating its compliance with the
terms of this Agreement for the longer of, a period of at least five (5) years from the
date the audit report is issued, or the period required by the.General Records
Schedules maintained by . the Florida Department of State, available at:
https://dos.myflorida.com/library-archives/records-management/general-recordsschedules/. The Recipient shall allow the Department, or its designee, DFS, or
Auditor General access to such reports upon request and shall ensure that audit
working papers are made available upon request by the Department or its designee,
Chief Financial Officer, or Auditor General, for a period of three (3) years from the
date the audit report is issued unless extended in writing by the Department.
E. In accordance with section 216.1366, F.S., the Department is authorized to inspect
the: (a) financial records, papers, and documents of th.e Recipient that are directly
related to the performance of this Agreement or the expenditure of state funds; aid
(b) programmatic records, papers, and documents of the Recipient which the
Department determines are necessary to monito.rthe performance of the contra::t or
to ensure that the terms of this Agreement are being met. The Recipient shall provide
such records, papers, and documents requested by the Department within 10
Business Days after the request is mcJd""e"".,____ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
DMS-P3-26-07-11
'T •
Page 7 of 18
(13)
PUBLIC RECORDS
•A. The Recipient is required to comply With the State of Florida's Public Records LcW,
which provides a right of access to the records of the state and local governments.
The Recipient shall:
•
i.
Keep and maintain public records required to perform the services
contemplated in this Agreement;
ii.
Upon request from the Department's custodian of public records, provide the
Department with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in Chapter 119, F.S., or as otherwise provided by law;
iii.
Ensure that public records that are exempt or confidential and exempt from
public records disclosure are not disclosed except as authorized by law for the
duration of the Agreement term and following ttie completion of the Ag reerrent
if the Recipient does not transfer the records to the public agency;
iv.
Upon completion of the Agreement, transfer, at no cost, to the Department all
public records in possession of the Recipient or keep and maintain public
records required by the Department to perform the service. If the Recipient
- transfers all public records to the public agency upon completion of the
Agreement, the Recipient shall destroy any duplicate public records th.at are
exempt or confidential and exempt from public records disclosure requirements.
If the Recipient keeps and maintains public records upon completion of the
Agreement, the Recipient shall meet all applicable require_ments for retaining
public records. All records stored electronically must be provided to the
Department, upon request from the Department's custodian of public records,
in a format that is compatible with the information technology systems of the
Department; and
v.
IF THE RECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, F.S., TO THE
RECIPIENT's DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT THE TELEPHONE
NUMBER, EMAIL ADDRESS AND MAILING ADDRESS
PROVIDED IN SECTION 3, CONTACT, OF THE
AGREEMENT.
B.. The Department reserves the right to unilaterally cancel this Agreement if the
Recipient refuses to allow public access to all documents, papers, letters, or other
material subject to the provisions of Chapter 119, F.S., which the Recipient erected
or received under this Agreement.
(14)
AUDITS
A. In the event the Recipient expends $750,000.00 or more in-state financia
assistance during its fiscal year, the Recipient must have a State single or projectspecific audit conducted in accordance with section 21 s·.97(2)(a), F.S.; applicable
DFS rules; and Chapter 10.550, Rules of the Auditor General.
--------~---lo_connectio11-withJhe.audit-r.equir.ements,thaRecipieAt-shall-e11sur:e-that-the-auci1·1.-- - - - - '
complies with the requirements of section 215.97, F .S. This includes submission of
DMS-P3-26-07-11
Page 8 of 18
a ffnancial reporting package as defined by section 215.97, F.S., and Chapter
10.550, Rules of the Auditor General.
The Recipient shall send copies of reporting packages required under this
paragraph directly to each of the following:
The Department of Management Services
Emergency Communications Board
4030 Esplanade Way .
Suite 135
Tallahassee, Florida 32399-0950
The Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
C. If Recipient expends less than $750,000.00 in state financial assistance in its fisca
year (for fiscal years ending September 30, 2004, or thereafter), an audit conducted
in accordance with the provisions of section 215.97(2)(a), F.S., is not required. In
the event that Recipient expends less than $750,00o·. 00 in state financial assistance
in its fiscal year and elects to have an audit conducted in accordance with the
provisions of section 215.97(2)(a), F .S., the cost of the audit must be paid from the
nonstate entity's resources (i.e., the cost of such an audit must be paid from the
Recipient's resources obtained from other than State entities).
D. This section does not limit the authority of the state awarding agency to conduct or
arrange for the conduct of additional audits or evaluations of state financia
assistance or limit the authority of any State awarding agency inspector genera,
the Auditor General, or any other state official.
E. If an audit shows that all or any portion of the funds disbursed were not spent in
accordance with the conditions of this Agreement, the Recipient shall be held lirole
for reimbursementto the Department of all funds not spent in accordance with these
applicable regulations and Agreement provisions within th_irty (30) days after the
Department has notified the Recipient of such non-compliance.
F. The Recipient shall have all audits completed by an independent auditor, which is
defined in section 215.97(2)(i), F.S., as "an independent certified public.accountant
licensed under chapter 473" and conducted in accordance with section 215.97,
F.S.; applicable rules of the Department of Financial Services; and Chapter 10.550,
Rules of the Auditor General. The independent auditor shall state that the aud~
complied with the applicable provisions noted above.
G. Upon completion of the audit, a copy of the audit report and financial reporting
package mu st be received by the Department and the Auditor General no later thm
nine (9) months from the end of the Recipient's fiscal year.
•
(15)
DMS-P3-26-07-11
REPORTS
A loo Re_c_iRLe..nt:shall_pmvldeJbe.D.eparlments_GrantManag.er..with..quacterly_rep.octs_ _ _ _ _ _~
and an administrative closeout report as provided in Attachment E, Quarterly
Report, and Attachment H, Final Administrative Closeout Report. These reports
Page 9 of 18
shall include the current status and progress of the Recipient and its contractor(s),
subcontractor(s), and/orvendor(s) in completing the work described in Attachment
A, the expenditure offunds under this Agreement, and any other information
requested by the Department.
B. Quarterly reports are due to the Department no later than thirty (30) days after the
end of each quarter of the program year. They shall be sent each quarter after
• execution of this Agreement until submission of Attachment H. The ending dates
for each quarter of the program year· are March 31, June 30, September 30, and
December 31 .
C. The completed Attachment H is due sixty (60) days after the termination of this
Agreement or sixty (60) days after completion of the activities contained in this
Agreement, whichever first occurs.
D. If all required reports and copies are not sent to the Department or are not
completed in a manner acceptable by the Department, the Department may
withhold further payments until they are completed or may take other action as
stated iri Section 19, Remedies. "Acceptable by the Department" means that the
work product was completed in accordance with the terms in Attachment A
E. The Recipient shall provide additional program update information identified in
Attachment E, Quarterly Report, or information that may be required by the
Department.
F. The Recipient shall provide additional. reports and information identified in
Attachment D, Request for Reimbursement of Funds, as requested by the
Department's Grant Manager.
(16)
MONITORING
A The Recipient shall monitor its performance under this Agreement, as well as that
of its contractor(s), subcontractor(s), and/or vendor(s) who are paid from funds
.provided under this Agreement, to ensure that time schedules are being met, the
schedule of deliverables and Scope of Work are being accomplished within the
specified time periods, and other performance goals are being achieved. In
addition, the Recipient shall perform a review of each function or activity in
Attachment A of this Agreement and of the activities reported in the quarterly
reports.
B. In addition to reviews of audits, monit0ring procedures may include, but shall not
be limited to, on-site visits by Department staff, limited scope audits, and other
procedures. The Recipient agrees to comply and cooperate with any monitoring
. procedures and processes deemed appropriate by the Department. In the event
that the Department determines that a limited scope audit of the Recipient is
appropriate, the Recipient agrees to comply with any additional instructions
provided by the Department to the Recipient regarding_such audit. The Recipient
further agrees to comply and cooperate with any inspections, reviews,
investigations, or audits deemed necessary by the Florida Chief Financial Officer
or Auditor General. In addition, the Department will monitor the performance and
----------·financial management of tlie Rec1p1ent throughout fhe Agreement_terrn - - - - - - - ~ - c - - -
DMS-P3-26-07-11
Page 10 of 18 .
(17)
LIABILITY
The Recipient is solely responsible to parties it deals with in carrying out tf;ie tenrs
of this Agreement and, subject to the limitation of section 768.28, F.S., Recipient
shall hold Department harn:,less against all claims of whatever nature by third
parties arising from work performed under this Agreement.
A
B.
(18)
Recipient, a subdivision as defined in section 768.28, F.S., agrees to be fully
_responsible for its negligent or tortious acts or omissions which result in claims or
suits against the Department and agrees to be liable for any damages proximately
caused by the acts or omissions to the extent set forth in section 768.28, F.S.
Nothing in this Agreement is intended to serve as a waiver of sovereign immunity
by any Recipient to which sovereign immunity applies. Nothing in this Agreement
may be construed as consent by a state agency or subdivision of the State of
Florida to be sued by third parties in any matter arising out of any contract.
DEFAULT
If any of the following events occur ("Events of Default"), all obligations on the part of
the Department to make any further payment of funds shall, if the Department elects,
terminate and the Department has the option to exercise any of its remedies set forth
herein. However, the Department may make payments or partial payments after any
Events of Default without waiving the right to exercise such remedies and without
becoming liable to make any further payment:
A. If any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the Department is or becomes false or misleading in any
respect.
B. If the Recipient fails to keep or perform any of the obligations, terms, or covenants
in this Agreement with the Department and has not cured them in a timely fashion
or is unable or unwilling to meet its obligations under this Agreement.
C_ If material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement, and the Recipient fails to cure this adverse
change within thirty (30) days from the date written notice is sent by the
Department.
D. If any reports required by this Agreement have not been submitted to the
Department or have been submitted with incorrect, incomplete, or insufficient
information.
E. If the Recipient has failed to· perform and complete on time any of its obligations
under this Agreement.
(19)
REMED_IES
If an Event of Default occurs, then the Department shall provide a written notice to the
Recipient and may exercise any one or more of the following remedies, either
concurrently or consecutively: •
---------~•--Ter.minate.tbis.Agi::eemer.it-pursuar.ift0-tbe..terms-ir.i.-Sectio1+-2--0,+em:iii:iatioA;-of-tl:lis-~----~Agreement;
DMS..P3-26-07-11
Page 11 of 18
B. Withhold or suspend the payment of all or any part of a request for reimburserrent
or rural paymerit until the Recipient cures the event of defauit identified in the
written notice;
C. Exercise any corrective or remedial actions, including but not limited to:
i. Request Recipient cure the default;
ii. Request additional information from the Recipient to determine the reasons for
or the extent of non-compliance or Jack of performance;
iii. Issue a written warning to advise that more serious measures may be taken if
the situation is not corrected;
iv. Advise the Recipient to suspend, discontinue, or refrain from incurring costs
for any activities in question; or,
v. Require the Recipient to reimburse the Department for the amount of costs
incurred for any items determined to be ineligible.
D. Exercise any other rights or remedies which may be available under law.
Pursuing any of the above remedies will not stop the Department from pursuing any
other remedies in this Agreement or provided at law or in equity. If the Department
waives any right or remedy in this Agreement or fails to insist on strict performance by
the Recipient, it will not affect, extend or waive any other right or remedy of the
Department, or affect the later exercise of the same right or remedy by the Department
for any other default by the Recipient.
(20)
TERMINATION
A. If the performance of the Recipient is not in compliance with the Agreement
requirements, the Department may:
i. Unilaterally terminate this Agreement for cause after ten (10) days of a written
notice of the termination,
ii. Notify the Recipient of the non-compliance and require correction within a
specified time; otherwise, the Agreement will terminate at the end of such time;
or
iii. Take other action deemed appropriate by the Department.
The notice shall be effective when placed in the United States, first-class mail,
postage prepaid, by registered or· certified mail return receipt requested, to the
address in Section 3, Contact, herein.
B. The Department may unilaterally terminate this Agreement for Recipient's refusal
to permit public access to any document, paper, letter, or other material subject to
disclosure under Chapter 119, F.S., as amended, unless exempt from section
24(a) of Article I of the State Constitution and section 119.071, F.S., or applicable
State or federal law.
C. The Department may unilaterally terminate this Agreement for convenience by
providing the Recipient with thirty (30) calendar days prior written notice.
l
~ - - - - - - - - . : : : : D . : _ ._T~'::-'h..:..;:e"--'p"'"'a=:'rt-=-=i=e=s-'-'m':'°a~y---""agr~~-lo_te_[minate_thi5-Agreementfor..their-mutual-con.veRiern;e1-·--------
through a written amendment of this Agreement. The amendment will state the
DMS-P3-26-07-11
Page 12 of 18
-
effective d~e of the termination and the procedures for proper closeout of the
Agreement.
•
E. In the event that this Agreement is terminated, the Recipientshall not incur new
obligations for the terminated portion of the Agreement after the Recipient has
received the notification of termination.
F. Upon notice of termination, the Recipient will cancel as many outstanding
-obligations as possible. Costs incurred after the receipt of the termination notice
are disallowed. The Recipient shall not be relieved of liability to the Department
because of any breach of Agreement by the Recipient. The Department may, to
the extent authorized by law, withhold payments to the Recipient for the purpose
of set-off until the exact amount of damages due to the Department from the
Recipient, is determined exclusively by the Department
{21)
RESULTING THIRD PARTY CONTRACT AND SUBCONTRACTS
A The Recipient may contract _with third parties to perfonn work in furtherance of.
Recipient's PSAP enhancements contract. The Recipient will be fully responsible
for the_ satisfactory completion of all work performed under any third-party
contract(s).
B. With the Recipient's approval, the Recipient's contractor may subcontract work
performed in furtherance of the PSAP enhancements contract, and the Recipient's
contractor will be fully responsible for satisfactory completion of all subcontracted
work.
C. The Recipient agrees all Recipient contracts or subcontracts for which the State
Legislature is in any part a funding source shall contain language requiring
contractor(s) or subcontractor(s) who are paid from funds provided under this
Agreement (i) to be bound by the terms of this Agreement; (ii) be bound by all
applicable State, and federal laws and regulations including, but not limited to,
section 215.971, F.S. and Rule 691-5.006(2), F.A.C.; and (iii) hold the Departrrent
and Recipient harmless against all claims of whatever nature arising out of the
performance of work under this Agreement, to the extent allowed and required by
law.
D. All Recipient contracts or subcontracts for which the State Legislature is in any part_.
a funding source shall contain language to provide for termination with reasonciJle
costs to be paid for eligible contract work completed prior to the date the notice of
suspension or termination was received by-the Recipient. Any cost incurred after
a notice of suspension or termination is received by the Recipient may· not be
funded with funds provided under this Agreement unless previously approved in
writing by the Department. All Recipient contracts and subcon_tracts shall contain
provisions for termination for cause or convenience and shall provide for the
method of payment in such event.
E. The Recipient shall document in its Quarterly Report, Attachment E, the contractor
and/or subcontractor's progress in performing its work under this Agreement. For
each contractor or subcontractor, the Recipient shall provide a written statement
to the Department as to whether thaLcontractor_QLs.ub.co.otcactOLis_a...rnino.city_ _ _ _ _ _-+-_
business enterprise, as defined in section 288.703, F.S.
DMS-P3-26-07-11
.
Page 13 of 18
(22)
ATTACHMENTS
A. All attachments and exhibits list~d below are incorporated in their entirety into this
Agreement.
B. This Agreement has the following attachments:
Exhibit 1 - Audit Requirements
Attachment A- Scope of Work and Budget
Attachment B - Program Statutes and Regulations
Attachment C - Statement of Assurances
Attachment D - Request for Reimbursement of Funds
Attachment E - Quarterly Report
•
Attachment F- Warranties and Representations
Attachment G - Certification Regarding Debarment
Attachment H -Final Administrative Closeout Report
Attachment I - Request for Payment to Rural Community or Rural Area of
Opportunity (Rural Payment)
C. In the event of any of these documents conflict, the conflict will be resolved in the
following order of priority (highest to lowest):
• Amendments to this Agreement in reverse order.
• Attachment A
• This Agreement and Attachments B through I; in order.
(23)
RETURN OF FUNDS
All refunds or repayments due to the Department underthisAgreementareto be made
payable to the order of "Department of Management Services" and mailed directly to
the following address:
Department of Management Services
Financial Management Services
· 4050 Esplanade Way
Tallahassee, Florida 32399-0950
All refunds or payments mailed to the Department must include a cover letter that
clearly identifies the grant agreement number associated with the payment.
In accordance with section 215.34(2), F .S,, if a check or other draft is returned to the
Department for collection, the Recipient shall pay the Department a service fee of
$15.00 or five percent (5%) of the face amount of the returned check or draft,
whichever is greater.
(24)
911 PROVISIONS
A. Pursuant to section 365.177, F.S., the Department developed a plan to upgrade
all 911 PSAP(s) within the state to allow the transfer of an emergency call from
one local, multijurisdictional, or regional 911 system to another local,
_ _ _ _ _ _ _ _ __.._ .. ultijurisdictional,.or-reglo □ aL9-1...1-systemir.i..the.stat.e.,..Such-tmnsfer-sh0uld-inGIOO=·- - - - - - ' - ·
voice, text message, image, video, caller identification information, location
information, and additional standards-based 911 call information. T.he plan •
D MS..P 3-26-07-11
Page 14of 18
prioritized the upgrade of PSAP(s) based on the population served by each PSAP,
the capability of a jurisdiction or region to modernize PSAP(s) beyond legacy 911
infrastructure, and the ability of a jurisdiction or region to address interoperability
between PSAP(s). The plan identified and addressed the projected costs of
implementing these transfer capabilities.
B. The Legislature has appropriated $2 ,827,360 to the Department for the
implementation of the services outlined in the plan .
(25)
MANDATED CONDITIONS
A. The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient
in this Agreement, in any later submission or response to a Department request,
or in any submission or response to fulfill the requirements of this Agreement. The
inaccuracy of the submissions or any material changes shall , at the option of the
Department and with a thirty (30) day written notice to the Recipient, cause the
termination of this Agreement and the release of the Department from all its
obligations to the Recipient.
B. This Agreement shall be construed under the laws of the State of Florida, and the
venue for any actions arising out of th is Agreement shall be in the Circu it Court of
Leon County . If any provision of this Agreement is in conflict with any applicable
statute or rule or is unenforceable, then the provision shall be null and void to the
extent of the conflict and shall be severable but shall not invalidate any other
provision of this Agreement .
C. The Recipient is hereby informed of the provisions of sections 287.133(2)(a),
287.134(2)(a) , and 287.137(2)(a) , F .S. , that identify the impacts to the Recipient's
ability or its affiliates' ability to respond to the competitive solicitations of a public
entity ; to be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with a public entity ; to transact business with a public
entity if it, or its affiliates , are placed on the Convicted Vendor, Discriminatory
Vendor , or Antitrust Violator Vendor Lists of the Department of Management
Services. The Recipient shall promptly notify the Department if it or its suppliers,
subcontractors, or consultants under this Agreement are placed on any such lists.
Those who have been placed on the convicted vendor list following a conviction
for a public entity crime or on the discriminatory vendor list may not submit a bid
on a contract to provide any goods or services to a public entity , may not submit a
bid on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public
entity , may not be awarded or perform work as a contractor , supplier,
subcontractor, or consultant under a contract with a public entity, and may not
transact business with any public entity in excess of $35 ,000 .00 for a period of
thirty-six (36) months from the date of being placed on the Convicted Vendor List
or on the Discriminatory Ven dor List.
D. The Recipient shall send to the Department (by email) the completed Attachment
G, Certification Regarding Debarment , Suspension , Ineligibility, and Voluntary
Exclusion , for each intended contractor or subcontractorthat which Recipient plans
to fund under this Agreement. The Attachment G form must be received by the
Department before the Recipient enters into a contract with any contractor or
suoconfracfo r. Whe re a confract or purchase order has been executed prior to thisAgreement's effective date , the Recipient shall provide the Department with
DMS-P3-26-07-11
Page 15 of 18
documentation demonstrating it obtained the necessary certifications
contemplated in Attachment G from its contractors and subcontractors. Pursua1t
to sections _287.135(5) and 287.135(3), F.S., Recipient agrees the Department
may immediately terminate the Agreement for cause if the subcontractor is found
to have submitted a false certification as provided under section 287.135(5), F.S.,
or has been placed on the Scrutinized Companies with Activities in Sudan List or
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,
or has been engaged in business operations in Cuba or Syria, or has been placed
on the Scrutinized Companies that Boycott Israel List, or is engag·ed in a boycott
of Israel.
E. The Recipient and its subcontractors ·have an obligation to utilize the U.S.
Department of Homeland Security's (OHS) E-Verify system for all newly hired
employees in accordance with section448.095, F:S. ByexecutingthisAgreement,
the Recipient certifies that it is registered with, and uses, the E-Verify system for
all newly hired employees in accordance with section 448.095, F.S. The Recipient
must obtain an affidavit from its subcontractors in accordance with paragraph
(5)(b) of section 448.095, F.S., and maintain a copy of such affidavit for the
duration of the Agreement.
This section serves as notice to the Recipient regarding the requirements of
section 448.095, F.S., specifically sub-paragraph (S)(c)1., and the Department's
obligation to terminate the contract if it has a good faith belief that the Recipient
has knowingly violated section 448.09(1 ), F .S. If terminated for such reason, the
Recipient will not be eligible for awl3rd of a public contract for at least one (1) yecr
after the date of such termination. The Department will promptly notify the
Recipient and order the immediate termination of the contract between the
Recipient and a subcontractor performing work on its behalf for this Agreement
should the Department have a good faith belief that the subcontractor has
knowingly violated section 448.09(1), F.S.
F. Any state funds provided for the purchase of or improvements to real property ere
. contingent upon the contractor or political subdivision granting to the state a
security interest in the property at least to the amount of state funds provided for
at least 5 years from the date of purchase or the completion of the improvements
or as further required by law.
G. All expenditures of state financial assistance shall be in compliance with the laws,
rules, and regulations applicable to expenditures of State funds, including but not
limited to the Regulations listed in Attachment C, Statement of Assurances.
H. The Agreement may be charged only with allowable costs resulting from
obligations incurred pursuant to section 216.301, F.S., during the term of the
Agreement.
•
I.
Any balances of unobligated cash that have beer:, advanced or paid that are notauthorized to be retained for direct program costs in a subsequent period must be
refunded to the Department.
J. The Recipient shall remain obligated to return to Department any funds expended
that do not comply with the terms and conditiomLQ.lthis Agreem~nt. ~- - - - - - - - - - - + -
DMS..PJ-26-07-11
Page 16 of 18
K. The Recipient shall remain obligated to return to Department any funds paid in
excess of the amount to which the Recipient is entitled under the terms and
conditions of this Agreement.
•
L. Funds refunded to Departmentfromthe Recipientforfailureto perform as required
under this Agreement may be expended only in directsupportof the Taylor County
PSAP enhancements project
M. The Recipient is hereby informed of the provisions of Chapters 273 and 274, F.S.,
which identifies recordkeeping and inventory of state-owned tangible persona
property, and such property owned by local governments. For requirements of this
section, nonexpendable property is the same as "property" as defined by sections
273.02 and 274.02(1), F.S..
All nonexpendable property purchases under this Agreement shall be listed on the
property records of the Recipient who shall be primarily responsible for the
supervision, control, and disposition of the property in accordance with applicable
law. Following the termination of this Agreement, the Recipient's use, retention,
control, and disposition of this property shall be in accordance with applicable laws
and regulations
(26)
LOBBYING PROHIBITION
A In accordance with sections 11.062 and 216.347, F.S., funds received under this
Agreement are not to be used for the purpose of lobbying or used to directly or
indirectly influence legislation or any other official action by the Florida Legislature,
the judicial branch, or any state agency.
B. The Recipient certifies, by its signature to this Agreement, that it shall comply with
this provision.
The Recipient shall ensure in any agreements with subcontractors where a
contractor or subcontractor receives payment under this Agreement, the terms
shall include this lobbying prohibition and shall require such subcontractors to
certify their compliance with this provision.
(27)
PROMPT PAYMENT AND VENDOR OMBUDSMAN
Pursuant to section 215.422, F.S., the Department has five (5) working days to inspect
and approve goods and services, unless this Agreement specifies otherwise. If
payment is not available within forty (40) days, measured from the latter of the date a
properly completed invoice is received by the Department, or the goods or seNices a-e
received, inspected, and approved, a separate interest penalty as described by section
215.422, F.S., will be due and payable in addition to the invoice amount. A Vendor
Ombudsman has been established within the Department of Financial Services and
may be contacted at 850-413-5516.
(28)
LEGAL AUTHORIZATION
The Recipient certifies that it has the legal authority to receive the funds under this
,
Agreement and that its governing body has authorized the execution and acceptance
_ _ _ _ _ _ _ __,,of this_~g_c.e_em.ent _ _' - - - - - - - - - - - - - - - - - - · - - - - - - - - - - - - : - i
!
DMS..P3-26-07-11
Page 17 of 18
(29)
ASSURANCES
The Recipient shall comply with any Statement of Assurances incorporated as
Attachment C and the Warranties and Representations incorporated in Attachment F.
IN WITNESS, THEREOF, the parties hereto have caused this Agreement to be executed by
their undersigned officials, as duly authorized, and attest that they have read the above
Agreement and agree to the terms contained within it.
TAYLOR COUNTY
STATE OF FLORIDA, DEPARTMENT OF
MANAGEMENT SERVICES
By:-:,;t_'..(L}.~~~µ:::::::::::::~S,,,--
By:-----------Denise Adkins
Deputy Secretary, Business Operations
'
Title: Cabo;
Date:
r9evsoa=:
Date: _ _ _ _ _ _ _ _ _ _ __
q - g - 20 21.t;
59-6000879
Federal Identification Number
DMS-P3-26-07-11
Page 18 of 18
EXHIBIT 1
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Management Services (Department)
to the Recipient may be subject to audits and/or monitoring by the Department, as described in this
section.
•
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see AUDITS below), monitoring
procedures may include, but not be limited to, on-site visits by Department staff, limited scope audits
as defined by 2 CFR §200.425, or other procedures. By ent~ring into this agreement, the Recipient .
agrees to comply and cooperate with any monitoring procedures or processes deemed appropria:e by
the Department. In the event the Department determines that a limited scope audit of the Recipient is
appropriate, the Recipient agrees to comply-with any additional instructions provided by Department
staff to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with
any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer
(CFO) or Auditor General.
AUDITS
Part I: •Federally Funded
This part is applicable if the Recipient is a state or local government or a nonprofit organization as
defined in 2 CFR §200.90, §200.64, and §200.70.
1. A Recipientthat expends $1,000,000 or more in federal awards in its fiscal year must
have a single or program-specific audit conducted in accordance with the provisions of 2
CFR 200, Subpart F - Audit Requirements. ExHIBIT A to this form lists the federal resources
awarded through the Department by this agreement. In determining the federal awards
expended in its fiscal year, the Recipient shall consider all sources of federal awards,
including federal resources received from the Department. The determination of amounts
of federal awards expended should be in accordance with the guidelines established in 2
CFR §§200.502-503. An audit of the Recipient conducted by the Auditor General in
accordance with the ·provisions of 2 CFR §200.514 will meet the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the Recipient shall fulfill
the requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-512.
3. A Recipient that expends less than $1,000,000 in federal awards in its fiscal year is not
required to have an audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. If the Recipient expends less than $1,000,000 in federa
awards in its fiscal year and elects to have an audit conducted in accordance with the
provisions of 2 CFR 200, Subpart F -Audit Requirements, the cost of the audit must be pad
from non-federal resources (i.e., the cost of such an audit must be paid from Recipient
resources obtained from other than federal entities).
1. Part II: State Funded In the event that the Recipient expends a total amount of state
financial assistance equal to or in excess of $750,000 in any fiscal year of such Recipient
(for fiscal years ending June 30, 20"17, and thereafter), the Recipient must have a state
single or project-specific audit for such fiscal year in accordance with section 215.97, F.S.;
DMS-P3-26-07-11
Page 1 of 5
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-,-'
i
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Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local
· governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General. Exhibit A to this form lists the state financial assistance awarded through
the Department this agreement. In determining the state financial assistance expended in
its fiscal year, the Recipient shall consider all sources of state financial assistance, including
state financial assistance received from the Department, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or pass-through
awards and resources received by a nonstate entity for federal program matching
requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the Recipient shall ensure
that the audit complies with the requirements of section 215.97(8), F.S. This includes
submission of a financial reporting package as defined by section 215.97(2), F.S., and
Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-proftt
organizations), Rules of the Auditor General.
3. If the Recipient expends less than $750,000 in state financial assistance in its fisca
year (for fiscal ·years ending June 30, 2017, and thereafter), an audit conducted in
accordance with the provisions of section 215.97, F.S., is not required. If the Recipient
expends less than $750,000 in state financial assistance in its fiscal year and elects to hate
an al!dit conducted in accordance with the provisions of section 215.97, F .S., the cost of the
audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must
be paid from the Hecipient's resources obtained from other than state entities).
Part Ill: Other Audit Requirements
NIA
Part IV: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200,
Subpart F -Audit Requirements, and required by Part I of this form shall be submitted, when
required by 2 CFR §200.512, by or on behalf of the Recipient directly to the Federal Audtt
Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512.
1. The FAC's website provides a data entry system and required forms for submitting the
single audit reporting package. Updates to the location of the FAC and data entry system
may be found at the 0MB website.
2. Copies of financial reporting packages required by Part II of this form shall be submitted
by or on behalf of the Recipient directly to each of the following:
a. The Department at each of the following addresses:
Electronic copies (preferred): 911 [email protected]: [email protected]
or
Paper copies:
Bureau of Public Safety
DMS.P3-26-07-11
Page 2 of 5
Department of Management Services
4030 Esplanade Way
Suite 135
Tallahassee, Florida 32399
b. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee; Florida 32399-145'0
The Auditor General's website· (https://flauditor.govD provides instructions for filing
a·n electronic copy of a financial reporting package.
3. Any reports, management letters, or other information required to be submitted to the
• Department pursuant to this agreement shall be submitted timely in accordance with 2 CFR
§200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department for audits
done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General, should indicate the date that the reporting package was delivered to
the Recipient in correspondence accompanying the reporting pac;:kage.
Part V: Record Retention
The Recipient shall retain sufficient records demonstrating its compliance with the terms of the·
award(s) and this agreement for a period of five (5) years from the date the audit report is issued, aid
shall allow the Department, or its designee, the CFO, or Auditor General access to such records upon
request. The Recipient shall ensure that audit working papers are made available to the Department,
or its designee, the CFO, or Auditor General upon request for a period of five (5) years from the dcte
the audit report is issued, unless extended in writing by the Department.
DMS-P3-26-07-11
Page 3 of 5
ExHIBIT 1-A
Federal Resources Awarded to the Recipient .
Pursuant to this Agreement Consist of the Following:
1.
Federal Program A:
NIA
2.
Federal Program B:
NIA
Compliance Requirements Applicable to the Federal Resources
Awarded Pursuant to this Agreement are as Follows:
1.
Federal Program A:
NIA
2.
Federal Program 13:
NIA
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
1.
Federal Program A:
NIA
2.
Federal Program B:
NIA
Subject to Section 215.97, F.S.:
1.
I.
State Project A: Fiscally Constrained Counties Public Safety Answering Point
Enhancements
State Awarding Agency: Florida Department of Management Services
Catalog of State Financial Assistance Title and Number: 72.027
Amount: $83,383.69
''
f
_ _ _ _ _ ____,___State.:Er:ojecL.....__ _ _ _ _ __
NIA
DMS-P3-26-07-11
Page 4 of 5
Compliance Requirements Applicable to State Resoul'.ces Awarded
Pursuant to this Agreement Are as Follows:
The compliance requirements are as stated in Agreement No. DMS-P3-26-07-11 between the
Recipient and the Department, entered in State Fiscal Year 2026-27.
THIS SPACE INTENTIONALLY LEFT BLANK
DMS-P 3-26-07 -11
Page 5 of 5
Attachment A
SCOPE OF WORK AND BUDGET
1.
BACKGROUND:
The State of Florida has appropriated the Department of Management Services (the Department)
$2,827,360 in non-recurring funds through the General Revenue Fund, Laws of Florida, Chapter
2026-232, specifically appropriation line item #3021, and will be· used exclusively for the
enhancement of fiscally constrained counties' Public Safety Answering Points (PSAPs) during the
2026-2027 fiscal year.
The funds will allow for PSAP enhancements to facilitate the transfer of an emergency call from
one 911 system to another in the state in accordance with section 365.177, F .S.
2.
TERM:
Funding will be available upon execution by both parties or July 1, 2026, whichever is later and will
expire on June 30, 2027. In accordance with Section 215.971 (1 )(d), Florida Statutes, the Recipient
may expend funds authorized by this Agreement only for allowable costs resulting from obligations
incurred during the period of this Agreement.
3.
-PURPOSE:
The Department wishes to disburse the appropriated funds to· Taylor County for the purpose of
implementing equipment and services for PSAP enhancements, in accordance with the Laws of
Florida, Chapter 2026-232.
4.
GENERAL DESCRIPTION OF THE SCOPE OF WORK:
This Agreement covers the procurement and installation of equipment, firewalls, Emergency
Services Internet Protocol Network (ESlnet), next generation core services, call handling system.,
and associated non-recurring seryice costs necessary to enhance PSAPs to Next Generation 9-11 (NG911) capabilities. Additionally, it includes the recurring service east for Geographic
Information Systems (GIS) services and repositories necessary to support geospatial call routing,
next generation core services, ongoing tactical mapping services, call handling system
maintenance, and cybersecurity services to protect emergency communications systems in the
PSAPs. All PSAP enhc1ncements within this scope of work must be consistent with the National
Emergency Number Association's (NENA) NENA i3 Standard for NG911.
5.
DELIVERABLES
5.1
RECIPIENT DELIVERABLES: Recipient will perform the following deliverables in the titre
and manner specified:
Deliverable 1. Procurement: If not already executed, the Recipient shall execute a.
contract or purchase order with a vendor responsible for producing equipment a,d
services to enhance the PSAP(s) for Taylor County, no later than October 1, 2026,
unless given written permission by the Department in advance.
•
5.1.1.1 The Recipient shall provide the Department with an unredacted copy of the
final procurement documents and any related addendums. If any portion of
the procurement documentation contains confidential or exempt information,
the Recipient shall provide a redacted version suitable for public records
requests, in accordance with Chapter 119, F.S. Procurement of equipment
and services shall be done in compliance with all local and State of Florida
procurement rules and raws and shall clearly set forth all vendor
_ _ _ _ _ _ _ _ _ _ _ _ _ _re..:..q.!..:u~ir..:..e..:..m..:..e..:..n'-c-ts..:..·.,..:E=-;q,,.:.u"-'-ip~m~e..:..n..:..t'°".a,,...n-:;d:-=s-'-e--;rv_ic_e_s-:-n_oT"'-t_,_p_ro_c_u_re_d7"·_in_a_c_c_or_d_a_n_ce_w_it_h_th_i_
s _ _ _ _ 1__
requirement shall not be eligible for reimbursement.
5.1.1.2 Provide theDepartment with an unredacted copy of contract(s) or purchase
order(s) with the Recipient's vendor(s) for the purpose of enhancing the
5.1.1
Page 1 of 4
Taylor County PSAP(s). The Recipient is responsible for ensuring that its
contract, purchase order, or subcontract with the awarded vendor for work
under this Agreement complies with the terms in Section 20, Termination,
of the Agreement. The Recipient is also responsible for ensuring the
contract or purchase order require the awarded contractor and/or
subcontractor comply with the terms of this Agreement and all applicable
local and State of Florida laws and regulations governing procurement and
receipt of state financial assistance, including, but not limited to, obtaining
all. legally required affidavits and certifications from its vendors. The
Recipient shall ensure awarded vendor(s) systems are interoperable with
bordering counties, regions, and adjacent state lines, and, if applicable,
consistent with the NENA i3 Standard for NG911. The Recipient shall
execute an amendment to any contracts and/or purchase·orders where
necessary to comply with this provision.
5.1.1.3Submit to the· Department's Grant Manager a signed Attachment G,
. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion, for any contractor or subcontractor performing work and receiving
funding underthisAgreement. The form must be received by the Department .
prio·r to executing a contract or purchase order or subcontract for work under
this Agreement. Where a contractor purchase order has been executed prior
to this Agreement's effective date, the Recipient shall provide the
Department with documentation demonstrating it obtained the necessary
certifications contemplated in Attachment G from its contractors and
subcontractors.
5.1.2
Deliverable 2. Improvement: No iater than October 1, 2026, unless given written
permission by the Department in advance, the Recipient shall conduct, or cause to
be conducted, PSAP enhancements procured in accordance with Recipient
Deliverc!ble 1. All purchases and installations shall be performetj by the awarded
vendor(s) in accordance with the contract terms for the Taylor County PSAP
enhancements project executed by the Recipient and its awarded vendor(s).
5.1.2.1 Document requests for reimbursement using· appropriate reimbursement
attachment form. Ensure all requests for reimbursement for Recipient
Deliverable 2 contain detail sufficient for audit thereof and shall be
accompanied by all supporting documentation required for reimbursement
including, but not limited to, receipt of deliverable or service, copies of
purchase orders and paid vouchers, invoices, copies of check processing,
journal transfers.
5.1.3
Deliverable 3. Inspection: No later than November 1, 2027, the Recipient shall
conduct or caus·e to be conducted an inspection of the Taylor County PSAP
enhancements performed to verify that the contract deliverables are met or
exceeded in accordance with the contract. If the contract has not been fully
completed by the end of this Agreement, only those deliverables completed will be
inspected.
5.1.3.1 Document the inspection and indicate whether the performance has met or
exceeded the PSAP enhancement project component(s) contract
deliverables, including any executed acceptance letters demonstrating
completion of deliverables, and submit to the Department no later than
November 13, 2027.
5.1.4 Deliverable 4. Reporting: The Recipient shall report quarterly on the status of the
Taylor County PSAP enhancement project work procured in accordance with
Page 2 of 4
Recipient Deliverable 1. These reports shall include the current status and progress
of the PSAP enhancements project contract deliverables, and the expenditure of
funds underthisAgreement. The quarterly reports and Final Administrative Closeout
Report will be submitted in accordance with Section 15, Reports, of the Agreement
5.1.4.1 Timely submit Attachment E, Quarterly Report within 30 days of the end of
each quarter, and Attachment H, Administrative Close-Out Report, to the
Department's Grant Manager. Attachment H is due no later than sixty (60)
days after the termination of this Agreement or sixty (60) days after
completion of the activities contained in this Agreement, whichever occurs
first.
6.
PERFORMANCE MEASURES: Deliverables must be met at the following minimum level of
performance:
6.1
Procurement. Execute a contract or purchase order with a vendor responsible for procuring
equipment and services to provide Taylor County with the PSAP enhancements, as
specified. Execute any necessary amendments to a contract or purchase order-to ensure
compliance with the terms of this Agreement.
Improvement. Conduct, or cause tobe conducted, purchase and installation of i3-compliant
6.2
equipment and· services for PSAP enhancements, as specified.
6.3
Inspection. Conductor cause to be conducted an inspection of the Taylor County PSAP
enhancements project, as specified.
6.4
Reporting. Prepare and submit the Quarterly Report and Administrative Close-Out Report
as specified.
1.
FINANCIAL CONSEQUENCES
7.1
If the Recipient fails to comply with any term of this Agreement, then the Department shall
take one or more of the following actions, as appropriate in the circumstances:
7.1.1 Temporarily withhold cash payments pending correction of the deficiency by the
Recipient;
7.1.2 Disallow all or part of the cost of the activity or action not in compliance with this
Agreement;
• 7.1.3 Wholly or partly suspend or terminate the current award for the Recipient; or,
7.1.4 Take other remedies that may be legally available.
•
7.2 -- Additionally, the Department will provide no reimbursement or payment for any
improvement that does not meet or exceed the standards established in the Taylor County
PSAP enhancements project contract.
8.
DEPARTMENT TASKS
a·.1
The Department will review documents to ensure compliance with the terms of this
Agreement in furtherance of monitoring the legislatively appropriated funds. Review of
project documentation shall not be construed as an approval of the Recipient's project
contract terms and conditions.
8.2
The Department will not be responsible or liable for Recipient obtaining i3-compliant
equipment or services, or performance of any terms in Recipient's contract with a vendor.
METHOD OF PAYMENT:
9.1
The method of payment is cost reimbursement unless otherwise specified as an eligible
Rural Community or Rural Area of Opportunity Payment.
9.2
The Recipient will not receive payment in advance for goods or services described in this
scope of work.
9.3
The Recipient is responsible for the performance of all tasks and deliverables contained.in
--------~tnis-se0pe-€>f--w0Fk'--.- - - - - - - - - - - - - - - - - - - - , - - - - - - - - - - - - - - - 9.
Page 3 of 4
10.
LINE-ITEM BUDGET
Amount Requested from the State in this
Appropriations Project Request.
$83,383.69
Total
$83,383.69
THIS SPACE INTENTIONALLY LEFT BLANK
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Page 4 of 4
Attachment B
Program Statutes and Regulations
This is a non-exhaustive list of statutes and regulations. T~e Recipient shall be aware of and
comply with all State and Federal laws, rules, policies, and regulations relating to its performance
under this Agreement.
Section 215.422, Florida Statutes
Section 215.97, Florida Statutes
Section 215.971, Florida Statutes
Section 216.181 (16), Florida Statutes
Section 216.301, Florida Statutes
Section 216.347, Florida Statutes
Section 216.3475 Florida Statutes
Section 287.056, Florida Statutes
Section 287.0p7, Florida ·statutes
Section 288.005, Florida Statutes
Section 365.177, Florida Statutes
Chapter 273, Florida Statutes
Chapter 691-72 Florida Administrative
Code
Chapter 27 4, Florida Statutes
Chapter 691-73, Florida Administrative
Code
CFO MEMORANDUM NO. 20
CFO MEMORANDUM NO. 01
Chapter 691-5, Florida Administrative Code
Reference Guide for State Expenditures
DMS-P3-26-07-11
Payments, warrants, and invoices; processing time
limits; dispute limitation; agency or judicial branch
compliance
Florida Single Audi~ Act
Agreements funded with federal and State assistance
Approved budgets for operations and fixed capital
outlay.
Appropriations; undisbursed balances.
Disbursement of grant and aids appropriations for
lobbying prohibited
Maximum rate of payment for services funded under
General Appropriations Act or awarded on a noncompetitive basis
Purchases.from purchasing agreement and state term
contract
Procurement of commodities or contractual services
Return on investment is synonymous with Economic
benefits, which means the direct, indirect, and induced
gains in state revenues as a percentage ofthe State's
investment.
Transfer of 911 calls between systems
State-Owned Tangible Personal Property
State-Owned Tangible Personal Property
Tangible Personal Property Owned by Local
Governments
Tangible Personal Property Owned by Local
Governments
Compliance Requirements for Agreements
Contract and Grant Reviews and Related Payment
Processing Requirements
STATE FINANCIAL ASSISTANCE
httgs://ai;u;2s. fldf s. com/fsaa/comQliance. asQX
Reference Guide for State Expenditures
httg://www.myfloridacfo.com/aadir/reference guide/
Page 1 of 1
Attachment C
STATEMENT OF ASSURANCES
To the extent the following provisions apply to this Agreement, the Recipient certifies that:
a)
In receipt of the State funds, Recipient agrees to abide by all applicable local, State of Florida,
and federal regulations and laws.
•
b)
No member, officer, or employee of the Recipient or its designees or agents, no member of
the governing body of the locality in which this program is situated, and no other public official
of the locality or localities who exercises any functions or responsibilities with respect to the
program during their tenure or for one year after, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds, for work be performed in connection with the
program assisted under th_is Agreement. The Recipient shall incorpor9te in all contracts or
subcontracts a provision prohibiting any interest pursuant to the purpose stated above.
c)
Recipient will establish safeguards to prohibit employees from using positions for a purpose
that is or gives the appearance of being motivated by a desire for private gain for themselves
or others, particularly those with whom they have family, business, or other ties pursuant to
section 112.313 and section 112.3135, F.S.
d)
Recipient will notify the Department promptly of any unusual existing condition which hampers
. the Contractor's work.
e)
Recipient or its contracted and/or subcontracted vendor will obtain all required permits.
THIS SPACE INTENTIONALLY LEFT BLANK
D MS.P 3-26-07 -11
Page 1 of 1
Attachment D ,
Request for Reimbursement of Funds
Pre par an itemized request for reimbursement expenditures in each budget category for each deliverable. Attach copies of purchase
orders fnd paid vouchers, invoices, copies of checks, journal transfers, and any other expenditure justifications which reflect the
deliverfbles provided during the reporting period. If there is in.sufficient space, please include detail$ in an attachment. •
Project
Name
j
Count 1:
Ta lor Count
PSAP
enhancements
Request
Number:
Request
Date:
Budqet !Cateqories
Unit Price($)
Quantity
Deliverable Items
Total Amount
($)
Previous
Request
Amount($)
Current Request
Amount($)
A. Systems (Hardware, Software,
• Equip1nt & Labor)
•.
I
B. Services (i.e. Training, Maintenance
and War'ranty Items)
Reimbursement ReQuest Total
Approx!imate amount of funding available (Percentage) %
Documi;mtation Received by:
Siqnaturie of Authorized Official
I
DMS-P3-26-07-11
Date
Page 1 of 2
Attachment D (Continued)
Request for Reimbursement of Funds
ITEMIZED LIST FOR REIMBURSEMENT REQUESTS
RECIPIENT:
Recipient's
Reference No.
(Warrant, Voucher,
Claim check, or
Schedule No.\
Taylor County
Date of delivery of
articles, completion
of work, or
performance
services.
AGREEMENT#: DMS-P3-26-07-11
DOCUMENTATION
List documentation (Recipient's purchase order, signed inventory
receipt, and name of the vendor or· contractor/subcontractor) by
category and line item in the approved project application and
aive a brief descriotion of the articles or services.
Total Eligible
Costs
-
TOTAL
DMS.P3-26-07-11
Page 2 of 2
Attachment E
Quarterly Report
OS' Qtr. Jul 1-Sep 30, 2nd Qtr. Oct 1-Dec 31, 3rd Qtr. January 1- March 31, 4th Qtr. April 1- June 30)
County:
Report Number:
Report Date: .
Taylor County
Project Status Update (include milestones completed, percentage completed, and schedule with
estimateddatesforcompletion. lncludetheprogramoutcomes achieved, including any positive return cin
investments gained by this program):
Problems/Delays (Describe issu~s or circumstances affecting completion date, milestones, the scope of
work, and/or cost):
.
Cost Status:
□ Cost Unchanged
D Under Budget D Over Budget
Notes:
;
;
'
.
i
,
i
;
,
·-
Signature of Authorized Official
DMS-P3-26-07-11
Date
Page1of1
..
i
Attachment F
Warranties and Representations
Financial Management
Recipient's financial management system must include the following:
Accurate, current, and complete disclosure of the financial results of this project or program
Records that identify the source and use of funds for all activities. These records shall contain
· information pertaining to grant awards, authorizations, obligations; unobligated balances, assets,
outlays, income, and interest.
(3) Effective control over and accountability for all funds, property, and other assets. The Recipient shall
safeguard all assets and assure that they are used solely for authorized purposes.
(4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever
appropriate, financial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the provisions of
this Agreement.
.
(6) Cost accounting records that are supported by backup documentation.
(1)
(2)
Competition
Any procurement shall be done in compliance with all local and State procurement rules and laws and
done in a manner to provide open and free competition. The Recipient shall be alert to conflicts of interest
as well as non-competitive practices among contractors that may restrict or eliminate competition or
otherwise restrain trade. In order to ensure excellent contractor performance and eliminate an unfair
competitive advantage, contractors that develop or draft specifications, requirements, statements of
work, invitations for bids, and/or requests for proposals shall be excluded from competing for such
procurements..
•
Codes of Conduct
The Recipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts. No employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by public grant funds if a real or apparent
conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties indicated, has a financial or other interest in the firm selected for a,
award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts. The standards of
conduct shall provide for disciplinary actions to be applied for violations of the standards by officers,
employees, or agents of the Recipient.
Licensing and Permitting
All subcontractors or employees hired by the Recipient shall have all current licenses and permits
required for all of the particular work for which they are hired by the Recipient.
DMS-P3-26-07-11
Page 1 of 1
ATTACHMENT G
Contractor Covered Transactions
(1)
The prospective Contractor or subcontractor of Taylor County certifies,
by submission of this document, that neither it nor. its principals are
presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation by· the State of
Florida.
(2)
In accordance with the requirements of section 287.135(5), F.S., the
vendor certifies that it is not participating in a boycott of Israel and is not
on the State Board of Administration's "Quarterly List of Scrutinized
Companies
that
Boycott
Israel,"
available
at
https://www.sbafla.com/governance/global-governance-mandates/. At
the Department's option, the Contract may be terminated if the
Contractor is placed on the Quarterly List of Scrutinized Companies that
Boycott Israel (referred to in statLite as the "Scrutinized Companies that
Boycott Israel List") or becomes engaged in a boycott of Israel.
(3)
If the goods or services to be provided are $1 million or more, in
accordance with the requirements of section 287.135, F .S., the vendor
certifies it is not on the Scrutinized Companies with Activities in Sudan
List or the Scrutinized Companies with Activities in the Iran Terrorism
Sectors List (collectively, "Scrutinized List of Prohibited Companies");
·does not have business operations in Cuba or Syria; and is not on the
State Board of Administration's "Scrutinized List of Prohibited
Companies". available under the quarterly reports section at
https://www.sbafla.com/reporting/
•
(4)
The Vendor certifies it has completed and provided an affidavit signed
by an officer or a representative of the Vendor under penalty of perjury
attesting that the Vendor does not use coercion for labor or services as
defined in section 787.06, F.S.
CONTRACTOR:
Taylor County
Company Name
Recipient's Name
DMS-P3-26-07-11
_ _ _ _ _...;..N.:.::a.:...::m.:...::e:_.:a::.:.n.:..:d:._1i.:..:.1t::.:le=------'------------=-D.=:.Jep~a:::.rt=mc:..:ec.:..n=t'-=-s....::C=o=n=tr=ac=-=t_,_N..:.::u=m.:..;,bc..=ec:...r_ _ _ _ _ _ _ _ _ _
DMS-P3-26-07-11
Page1of2
+_
Street Address
City, State, Zip
Signature
Date
THIS SPACE INTENTIONALLY LEFT BLANK
DMS-P3-26-07-11
Page 2 of 2
Att_achment H
Final Administrative Closeout Report
(Due within sixty (60) days of completion of the activities contained in the
Agreement or sixty (60) days after termination of the Agreement.)
County:
Report Number:
Report Date:
Taylor County
_Project Status Update (include milestones completed, percentage completed, and schedule with
estimated dates for completion. Include the program outcomes achieved and if the product/service.
meets/exceeds/does not meet the requirements/standards/service performance):
Problems/Delays (Describe issues or circumstances that affected completion date, milestones, the scope
of work, and/or any open issues):
Lessons Learned (State the lessons learned in terms of a problem or issue. Describe the problem, and
identify recommended improvements to correct a similar problem in the future):
DMS-P3-26-07-11
Page 1 of 2
Cost Status:
D Cost Unchanged
D Under Budget D Over Budget
Notes:
Signature of Authorized Official
DMS-P3-26-07-11
Date
Page 2 of 2
Attachment I
Request for Payment to Rural Community or Rural Area of Opportunity
(Rural Payment)
Preparr an itemized Request for Payment to Rural Community or Rural Area of Opportunity in each budget category for each deliverable.
Att~ch popies of ~urcha~e orders, it~m!zed i~~oices, and any oth~r expendit~re _justifications which reflect the deliverables provided .
during fhe reporting period. If there 1s 1nsuff1c1ent space, please include details in an attach~ent.
Request I
l Project Name: l enhancements l Number:
PSAP
• RecipiJnt: -1 Taylor County
I
Request
Date:
I
Budqet !Cateqories
Unit Price($)
Quantity
Deliverable Items
Total Amount
.($)
Previous
Request,
Amount($)
Current Request
Amount($)
A. Syst~ms (Hardware, Software,
Equiplnt & Lab.or)
B. Services (i.e. Training, Maintenance
and Walnty Items)
• .
RI equest for Payment to Rural Community or Rural Area of
Opportunity Total
Approx mate amount of funding available (Percentage) %
Documelntation Received bv:
I
Siqnatur~ of Authorized Official
Date
Page 1 of 2
I
------------- -··-·---=-
-Attachment I (Continued)
Request for Payment to Rural Community or Rural Area of Opportunity
ITEMIZED LIST FOR PAYMENT REQUESTS
RECIPIENT: Taylor County
Recipient's
Reference No.
(Warrant. Voucher,
Claim check, or
Schedule No.\
• Date of delivery of
articles, completion
of work, or
performance
services.
AGREEMENT#: DMS-P3-26-07-11
DOCUMENTATION
List documentation (Recipienrs purchase order, signed inventory
receipt, and name of the vendor or contractor/subcontractor) by
category and line item in the approved project application and
aive a brief descriolion of the articles or services.
Total Eligible
Costs
I
TOTAL
- - - - - - - - - ' - - - - - - - - - - - - - - - - - - - - - - - : - - - iI !
!
i
i
'I
I
!
DMS-P3-26-07-11
Page 2 of 2
!
I
fi
Taylor County
Transportation Disadvantaged
Local Coordinating Board
•By-Laws 2026-2027
Pam Feagle, Chairman
Local Cooi'dinaiting Board of the Trans!J)ortatio11 Disadvantaged
OUR MISSION: To ensure the availability of efficient, cost-effective, and quality
transportation services for transportation disadvantaged persons.
Our Vision and Values: To provide the best possible transportation services to the
transportation disadvantaged population, providing a viable program to assist in the improvement
of the quality of ~ife of our citizens.
SECTION 1: PREAMBLE
The following sets forth the by-laws which shall serve to guide the proper functioning of the
Taylor County Transportation Disadvantaged Local Coordinating Board. The intent is to provide
procedures and policies for fulfilling the requirements of Chapter 427, Florida Statutes, Rule 412, Florida Administrative Code (FAC), LCB and Planning Agency
Operating
Guidelines (August
.
.
2017) and subsequent laws setting forth requirements for the coordination of transportation
services to the transportation disadvantaged. The by-laws also adhere to the policies and
procedures as set forth by the Taylor County Board of County Commissioners for County
•
appointed and approved Committees and Advisory Boards.
SECTION Il: NAME AND PURPOSE OF BOARD
A. Name. The name of the Coordinating Board shall be the Taylor County
Transpo~ation Disadvantaged Local Coordinating Board (LCB), hereinafter referred
to as the Board. ·
B. Purpose. The purpose of the Board is to identify local service needs, assist in planning
for said needs, assist with the selection and annual review of a Community
Transportation Coordinator (CTC), provide information, advice, and.direction to the CTC
on the provision of services to the transportation disadvantaged and assist in the
development of the local Transportation Disadvantaged Service Plan (TDSP).
SECTION Ill: MEMBERSHIP, APPOINTMENT, TERM OF OFFICE, AND
TERMINATION OF MEMBERSIDP
A. Voting Members. In accordance with Chapter 427.0157, Florida Statutes, all members
of the Board shall be appointed by and/or approved by the Taylor County Board of
County Commissioners.
The following agencies or groups shall be represented on the Board as voting members:
1. A County Commissioner or other elected official from the service area.
2. A local representative from the Florida Department·ofTransportation.
3. A local representative from the Florida Department of Children and Family
Services.
4. A person over sixty (60) years of age representing the elderly in the county.
_ _ _ _ _ _ _ _5_._T_h_e_C_o_un___,!Y' s Veterans Service Officer or a JJerson recommended by the local
Veterans Service Officer representing the Veteran's in the County.
6. A local representative for children at risk.
7. A local representative from the Florida Department of Elder Affairs.
1
8. A representative of the Regional Workforce Development Board (Career Source
. of North Florida.)
9. A representative of the local medical community (local health department, long
term care facilities, hospitals, assisted living facilities, kidney dialysis centers,
et~.)
10. A person representing the disabled of the county.
11. A representative of the public education community which could include but not
be limited to, a representative of the local School Board, school transportation
services, or Head Start where the school district is responsible .
. 12. A person who is recognized by the Florida Association for Community Action
representing the economically disadvantaged.
13. Two citizens advocate representatives with one who uses the transportation
services as their primary means of transportation.
14. A representative of the Florida Agency for Health Care Administration.
B. •Alternate Members. The designated agencies shall name one (1) alternate who :may
vote only in the absence of that member on a one-vote-per-member basis.
C. Technical Advisors - Non-voting Members. Additional hon-voting members may be
appointed by the Board of County Commissioners or by majority vote of the LCB to
provide technical advice as necessary.
D. Terms.of Appointment. Except for the Chairperson and agency representative, the
members of the board shall be appointed for three (3) year terms. Members may be
reappointed if requested by the agency or group the member is representing and if
approved by the Board of County Commissioners. Terms are staggered to prevent a
significant turnover during a particular period.
E. Termination of Membership. Any member of the Board may resign at any time by
notice in writing to the LCB Chairman. If the member is from an Agency required by the
Florida Commission for the Transportation Disadvantaged, the Agency shall be
responsjble for appointing a new member and their -alternate. The Planning Grant
Manager shall be notified by the Agency as to the new appointment(s). Attendance is
required at scheduled meetings, except for reasons of an unavoidable nature. In each
instance of an unavoidable absence, the member should ensure their alternate will attend.
The Board of County Commissioners upon recommendation of the Planning Grant
Manager shall review and consider rescinding the appointment of any voting member of
the Board who fails to attend three (3) consecutive meetings. The County/Planning.
Agency shall maintain an attendance roster for each LCB meeting. This roster shall be
submitted to the TD Commission with each quarterly report. The Taylor County LCB
will follow the Advisory Committee Attendance Policy approved by the Taylor County
Board of County Commissioners and guidelines of the Florida Commission for the
Transportation Disadvantaged.
2
SECTION IV: OFFICERS AND DUTIES
A. Number. The officers of the Local Coordinating Board shall be a Chairperson and a
Vice-Chairperson.
B. Chairperson. The Chairperson shall preside at all meetings, and·in the event of bis/her
absence, or at his/her direction; the Vice-Chairperson shall assume the duties and powers
of the Chairperson. The Chairperson will be the appointee of the Taylor County Board of
County Commissioners. The Chairperson will serve until their elected term of office
expires or otherwise replaced by the Board of County Commissioners. The Chairperson
is responsible for the minutes of the meeting and for all meeting notices and agendas.
The Chairperson shall work closely with the Planning Grant Manager planning meetings,
reviewing required submissions under the terms of the grant contracts, and other
meetings or events required for the Local Coordinating Board to be effective and in
compliance with the Florida Commission for the Transportation Disadvantaged rules and
regulations .
.C. Vice-Chairperson. The Local Coordinating Board shall hold an organizational meeting
each year for the purpose of electing a Vice-Chairperson. The Vice-Chairperson shall be
elected by a majority vote of a quorum of the members of the Board arid voting at the
organizational meeting. The Vice-Chairperson shall serve for a term of one year starting
at the following meeting. LCB members can serve more than one term.as ViceChairperson, but not for consecutive terms. The annual organizational meeting is held at
the 1st quarter meeting in (normally September) to elect a Vice-Chairperson for the
upcoming new fiscal/ grant reporting year. If there is a tie vote for the Vice-Chairperson
at the organizational meeting, a coin toss will be exercised at that time to determine the
Vice-Chairperson.
SECTION V: BOARD MEETINGS.
A. Regular Meemmgs. The Board shall meet as often as necessary in order to meet its
responsibilities. However, as required by Chapter 427.0157, Florida Statutes, the Board
shall meet at least quarterly. The Board currently meets in September, December,_ March
and June in concurrence with the State of Florida and Commission for the Transportation
Disadvantaged fiscal year.
B. M~eting Standards. All meetings including committee meetings shall function under the
"Government in the Sunshine Law". All meetings will provide an opportunity for public
comment.
C. Pairllfame!lltary Pirociei!lluires. The Local Coordinating Board will conduct business using
parliamentary procedures as set forth and followed by the Taylor County Board of
County Commissioners.
D. Q11101ranm and V «J>ting. At all meetings of the Board, the presence in person of a majority
of voting members shall be necessary and sufficient to constitute a quorum for the
transaction of business. In the absence of a quorum, those present may without notice,
other than by announcement at the meeting, recess the meeting from time to time, until a
3
quorum may be present. A quorum shall consist of at least 5 members of the Board. At all
. meetings of the Board at which a quorum is present, all matters, except-as otherwise
expressly required by law or these by-laws, shall be decided by the vote of a majority of
the members of the Board present. Roll Call votes will be held and documented when
needed. As required by Chapter 286.012, all Board members, including the Chairperson
of the Board, must vote on all official actions taken by the Board unless there appears to
be a possible conflict of interest with a member or members of the Board. Prior to the
vote being taken, member(s) must publicly state to the Board the nature of his or her
interest in the matter on which the vote is taken. Within fifteen days of the vote, the
member(s) shall disclose the nature of his or her interest as public record.
E. Notice of Meetings. Notices and tentative agenda packages shall be sent to all Board •
Members, other interested parties, and the largest circulating newspaper in the designated
area at least one week prior to the Board meeting. Such notice shall state the date, time,
and the place of the meeting.
SECTIONVI: STAFF
A. General. The County Commission shall provide the Local Coordinating Board with
sufficientstaff support and resources to enable the Board to fulfill its responsibilities as
set forth in Chapter 427.0157 Florida Statutes and the Local Coordinating Board and
Planning Agency Operating Guidelines (August 2017). These responsibilities include
providing sufficient staff to manage and oversee the operations of the local program,
assist in scheduling meetings, preparing meeting agenda packets, and other necessary
administrative duties as required by the Local Coordinating Board within the limit of
resources available.
SECTION VII: BOARD DUTIES
A. Board Duties. The Local Coordinating Board member duties, with the assistance of the
Planning Grant staff, shall include but not be limited to duties as specified in Chapter
427, Florida Statutes and Rule 41 -:2. FAC.
1.· Maintain official meeting minutes, including an attendance roster, reflecting
official action and provide a copy to the State Commission and maintain a copy in
the County Planning Grant Managers files.
·2. Review and approve the selection of the Community Transportation Coordinator
(CTC) an_d the Memorandum of Agreement between the CTC and the TD
Commission.
•
3. Ann:ually review, make recommendations, and approve the Transportation
Disadvantaged Service Plan (TDSP) and annual updates to the TDSP. Ensure all
appropriate parties are included in the process including the public, the planning
agency, and the CTC.
4. Annually evaluate the CTC's performance in general and relative to insurance,
safety requirements and standards as referenced in Rule 41-2, 006, FAC, and
results of standards in the most recent TDSP. The LCB shall set an annual
percentage goal increase (or establish a percentage) for the number of trips
4
provided within the system to be on public transit where such services are
available. (There is currently no other public transit service in Taylor County).
The LCB sh~ll utilize the Commission's Quality Assurance Performance
Evaluation Tool to evaluate the performance of the CTC. This evaluation Tool
and Summary will be submitted to the Commission upon approval by the LCB.
5. In cooperation with the CTC, review and provide recommendations to the
Commission and the Taylor County Board of County Commissioners, 9n all
applications for local government, state or federal funds relating to transportation
of the transportation disadvantaged in the designated service area to ensure that
any expenditures within the designated service area are provided in the most cost
effective and efficient manner (427.0157(3), FS). The accomplishment of this
requirement shall include the development and implementation of a process by
which the Local Coordinating Board and CTC have an opportunity to become
aware of any federal, state, or local government funding requests and provide
recommendations regarding the expenditure of such funds. Such funds may
include expenditures for operating, capital, or adminis:trative needs. Such a
process should include at least:
A. The review of applications to ensure that they are consistent with the TDSP.
This review shall ,consider:
a. The need for the requested funds or services;
b. Consistency with local government comprehensive plans;
c. Coordination with local transit agencies, including the CTC;
d. Consistency with the TDSP;
e. • Whether such funds are adequately budgeted amounts for the services
expected; and,
f. Whether such funds will be spent in a manner consistent with the
requirements of coordinated transportation laws and regulations.
B. Notify the Co~ission of any unresolved funding requests without delays in
the application process.
6. When requested, assist the CTC in establishing eligibility guidelines and trip
priorities.
7. Review coordination strategies for service provision to the transportation
disadvantaged in the designated service area to seek innovative ways to improve
cost effectiveness, efficient, safety, operating hours, and types of service in an
effort to increase ridership to a broader population (427.0157(5) FS). Such
strategies should include:
A. Evaluation of :rµulti county or regional transportation opportunities.
Supporting inter- and intra-county agreements to improve coordination as a
way to reduce costs for service delivery, maintenance, insurance, or other
_ _ _ _ _ _ _ _ _ _ _id_e_n_t_ifi_1e_d_s_tr_a_teg,_ie...::.sL..;=an=d"------------------------------,B. Seeking the involvement of the private and public sector, volunteers, public
transit, school districts, elected officials, and others in any plan for improved
service delivery.
5
8. Appoint a Grievance Committee to serve as mediators to process and investigate
complaints from agencies, users, potential users of the system, and the CTC in the
County designated service area. The committee will make recommendations to
the Board and address issues in a timely manner. Grievance procedures approved
by the Local Coordinating Board and the Board of County Commissioners and in
compliance with the Transportation Disadvantaged Commission standards, shall
be followed.
·9. Annually review coordination contracts (if applicable) to advise the CTC whether
the continuation of said contract provides the most cost effective and efficient
transportation available (41-2.008(3) FAC).
10. Annually hold a minimum of one (1) public hearing/workshop. This must be a
separate meeting from a quarterly LCB meeting and must have its own agenda
and minutes, for the purpose of receiving input on unmet needs or other issues
that relate to local transportation services.
11. All LCB members will be trained in and comply with the requirements of Section
112.3143, Florida Statutes, concerning voting conflicts of interest .(41-2.012(5)(d) FAC).
•
12. Work cooperatively with regional workforce development boards established in
Chapter 445 to provide assistance in the development of innovative transportation
services for participants in the welfare transition program (427.0157(7), FS).
SECTION VIII: COMMITTEES
A. Committees. Committees shall be designated by the Chairperson as necessary to
investigate and report on specific subject areas of interest to the Local Coordinating
Board. and to deal with administrative and legislative procedures.
-·
SECTION IX: COMMUNICATIONS WITH OTHER ENTITIES AND AGENCIES
A. General. The Board of County Commissioners authorizes the Local Coordinating Board
to communicate directly with other agencies and entities as necessary to carry out its
duties and responsibilities in accordance with Rule 41-2 FAC.
SECTION X: CERTIFICATIONS
The undersigned hereby certifies that the Taylor County Board of County Commissioners has
reviewed and approved a full, true, and correct copy of the By-Laws of the Local Coordinating
Board of the Transportation Disadvantaged on the 8th day of September , 2026.
4.4~
arme English ✓-. harrinan
Taylor County Board of County Commissioners
6
The undersigned hereby certified that the Local Coordinating Board has reviewed and approved .
24th day of September , 2026.
a full, true, and correct copy of the By-Laws on the
Pam Feagle, Chairman
Local Coordinating Board for the
Transportation Disadvantaged
7
GRIEVANCE PROCEDURES 2026 - 2027
TAYLOR COUNTY LOCAL COORDINATING BOARD
FOR THE TRANSPORTATION DISADVANTAGED
Updated September 24, 2026
The Taylor County Local Coordinating Board (LCB) for the Transportation Disadvantaged
appointed by the Taylor County Board.of County Commissioners has established formal
complaint/grievance procedures for the loc.al transportation disadvantaged program. The County
is required to have formal complaint/grievance procedures as specified by the Commission for
.the Transportation Disadvantaged pursuant to Chapter 427, Florida Statute and Rule 41-2.012,
Florida Administrative Code (F .A.C) and the Local Coordinating Board and Planning Agency
Operating Guidelines (August 2017). The Grievance Procedures are in compliance with Florida
Commission for the Transportation Disadvantaged Local Grievance Guidelines for
Transportation Disadvantaged Services (February 2010) and Florida Commission Transportation.
Disadvantaged Grievance Procedures (May 2015). The following rules and procedures shall
constitute the grievance process to be. used by the Coordinated Community Transportation
Disadvantaged system in Taylor County.
SECTION 1. DEFINITIONS
As used in these rules and procedures the following words and terms shall have the meanings
assigned therein. Additional program definitions can be found in Chapter 427, Florida Statutes
and Rule 41-2, Florida Administrative Code.
1.1 Community Transpqrtation Coordinator (CTC): means a transportation coordinator
recommended by an appropriate Designated Official Planning Agency or a Metropolitan
Planning Organization, if so applicable, as provided for in Section 427.015(1), Florida
Statutes in an area outside the purview of a Metropolitan Planning Organization and
approved by the Commission, to ensure that coordinated transportation services are provided
to serve the transportation disadvantaged population in a designated service area. (The CTC
for Taylor County is Big Bend Transit, Inc.)
1.2 Designated Official Planning Agency (DOPA): means the official body or agency designated
by the Commission to fulfill the functions of transportation disadvantaged planning in areas
not covered by a Me~ropolitan Planning Organization and approved by the Commission, to
ensure that coordinated transportation services are provided to serve the transportation
disadvantaged population in a designated service area. (Taylor County Board of County
Commissioners is the DOPA for Taylor County.)
1.3 Transportation Disadvantaged (TD) (User): means "Those persons who because of physical
or mental disability, income status, age, or who for other reasons are unable to transport
themselves or to purchase transportation and are, therefore, dependent on others to obtain
access to employment, health care, education, shopping, social activities, or other lifesustaining activities, or children who are handicapped or high risk or at-risk" as defined in
Section 411.202, Florida Statutes.
1.4 Agency: means an official, officer, commission, authority, council, committee, department,
division, bureau, board, section, or any other unit or entity of the state or of a city, town,
municipality, county, or other local governing body or a private nonprofit entity providing
transportation services as all or part of its charter.
1.
1.5 Transportation Operator: means one or more public, private for profit or private nonprofit
entities engaged by the community transportation coordinator to provide service to
transportation disadvantaged persons pursuant to a Transportation ·Disadvantaged Service
Plan (TDSP)
•
1.6 Service Complaint: Means routine incidents that occur on a daily basis, are reported to the
driver or dispatcher, or to other individuals involved with the daily operations, and are
resolved within the course of a reasonable time period suitable to the complainant. Local
service complaints are driven by the inability of the Community Transportation Coordinator
(CTC) or transportation operators, not local service standards established by the Community
Transportation Coordinator,Local Coordinating Board, and the Taylor County Board of
County Commissioners. Big Bend Transit is both the CTC and the operator. Big Bend
Transit does not use outside operators at this time. All service complaints shall be recorded
and reported by the CTC to the LCB.
1.7 Formal Grievance: A written complaint to document any concerns or an unresolved service
complaint regarding the operation or administration of TD services by the CTC, DOPA, or
LCB. The Grievant, in their formal complaint, should demonstrate or establish their
concerns as clearly as possible.
1.8 Administrative Hearing Process: Chapter 120, Florida Statutes.
1.9 Ombudsman Program: A toll-free telephone number established and administered by the
Commission for the Transportation Disadvantaged to enable persons to access information
and/or file complaints/grievances regarding transportation services provided under the
coordinated effort of the Community Transportation Coordinator.
SECTION 2. OBJECTIVES
2.1 The objective of the grievance process shall be to serve as a mediator to hear and investigate
and make recommendations in a timely manner on formal written complaints/grievances that
are not resolved between the CTC and/or individual agencies working with the CTC and the
customer. It is not the objective of the grievance process to "adjudicate" or have
"determinative" powers. The objective shall be to assist in providing a resolution for the
improvement of services .
.2.2 The CTC, and its service operation and other subcontractors must post the contact person's
name and telephone number in each vehicle regarding the reporting of complaints.
2.3 Rider brochures and other rider documents shall provide information on the complaint and
grievance process including the TD Helpline Service when local resolution does not occur.
2.4 All materials pertaining to the grievance process will be made available, upon request, in a
format accessible to all citizens including persons with disabilities.
2.5 A written copy of the-grievance procedure shall be available to anyone upon request. The
request shall be made to the C'l'C, Official Planmng· Agency, or the Comnuss1on for the
Transportation Disadvantaged.
2
2.6 Apart from this grievance process, aggrieved parties with proper standing may also have
recourse through Chapter 120, Florida Statutes Administrative Hearing Process or the
judicial· court system.
SECTION 3. COMPOSITION OF GRIEVANCE COMMITTEE AND TERMS
3.1 The Taylor County Local Coordinating Board shall appoint five (5) of its voting members tothe Grievance Committee. The Grievance Committee will serve as a mediator to process and
investigate complaints from agencies, users, potential users of the system, and the CTC in
the designated service area and make recommendations to the LCB.
3.2 Members shall be appointed by the Chairperson of the LCB.
3.3 The Grievance Committee shall include one representative of client/rider.
3 .4 The Chairperson of the LCB reserves the right to make reappointments should any conflict
of interest arise.
•
3 .5 The Planning Grant Manager or his/her designee shall also serve on the Grievance
Committee.
3.6 Members of the Grievance Committee shall be appointed for a two (2) year term. Term
limits of the grievance committee shall coincide with term limits of the Local Coordinating
Board if applicable.
3.7 A member of the Grievance Committee may be removed for cause and/or conflict of interest
by the LCB Chairperson who appointed him/her. Vacancies on the committee shall be filled
in the same manner as the original appointment. The appointment to fill a vacancy shall only
be for the remainder of the unexpired term being filled.
3.8 The Grievance Committee shall elect a Chairperson and Vice-Chairperson. The Chair and
Vice-Chair shall serve for a one (1) year term but may serve consecutive terms.
3.9 A quorum of three (3) voting members shall be required for official action by the grievance
committee. Meetings shall be held at such times as the necessitated by formally filed
gnevances.
SECTION 4. GRIEVANCE PROCESS
4.1 Grievance procedures will be those as specified by the Local Coordinating Board, developed
from guidelines of the Commission for the Transportation Disadvantaged, and approved by
the LCB as set forth below. The grievance procedures are for the purpose of fact-finding-and
not exercising adjudjcative powers. It should be understood that these procedures are for the
purpose of "hearing", "advising" and "making recommendations" on issues related to
service delivery and administration of the transportation disadvantaged program in the
Taylor County service area.
4.2 Apart from the grievance procedures outlined below, aggrieved parties with proper standing
may also have recourse through the Commission for the Transportation Disadvantaged
Chapter 120, Florida Statutes Administrative Hearing Process, or the judicial court system.
3
4.3 Service. Complaints. All service complaints should be recorded and reported by the
Community Transportation Coordinator (CTC) to the Local Coordinating Board. The CTC
should also include statistics on service complaints. Service complaints may include but not
be limited to:
a. Late trips (late pick up or drop off)
b. No show by transportation operator
c. No show by client/rider
d. Client/rider behavior
e. • Driver behavior
f. Passenger comfort/discomfort
g. Service denial (refusing service to rider without an explanation as to why - such as
the client may not qualify, lack of TD funds, etc.)
h. Unsafe driving
1. Others as deemed appropriate by the Local Coordinating Board
4.4 Formal Grievance. The client/rider, in their formal complaint, should demonstrate or
establish their concerns as clearly as possible. The formal grievance process shall be open to
addressing concerns by any person or agency including but riot limited to: purchasing
agencies, users, and potential users, private for-profit operators, private non-profit operators,
the Community Transportation Coordinator, the Designated Official Planning Agency,
elected officials and drivers. Formal grievances may include but are not limited to:
a. Chronic or recurring or unresolved service complaints
b. Violations of specific laws governing the provisions of the TD Services (i.e.,
Chapter 427, F.S., Rule 41-2 FAC and accompanying documents; Sunshine Law
and ADA)
c. Denial of service
d. Suspension of service
e. Unresolved safety issues
f. Contract disputes (if applicable)
g. Coordination of disputes
h. Bidding disputes
1. Agency compliance
J. Conflicts of interest
k. Supplanting of funds
1. Billing and/or account procedures
m. Others as deemed appropriate by the Local Coordinating Board
4.5 All formal grievances filed must be written and at a minimum contain the following:
a. Name and address of the client/rider
b. A statement of the grounds for the grievance and supporting documentation, made in
a clear and concise manner. This shall include efforts m~de by the client to resolve
the issue.
c. An explanation of the relief desired by the client.
If the client does not supply the above information to·substantiate the grievance, no further
action shall be taken.
4
4.6 The following steps shall be taken after a formal grievance has been filed:
Step One: The customer shall first contact the Community Transportation Coordinator
(CTC) or the entity which they have a complaint. Big Bend Transit, Inc. is the Taylor
County CTC and can be contacted at 850-574-6266. Locally, complaints may be made at
850-584-5566. The. customer may also contact the Commission for the Transportation
Disadvantaged Ombudsman representative at 1-800-983-2435. The CTC will attempt to
mediate and resolve the grievance. Minimum guidelines for the CTC include:
a. All CTC and transportation subcontractors (not applicable at this time) must make a
written copy of their procedures and rider policies available to anyone, upon request.
b.
All CTC and transportation subcontractors (not applicable at this time) must post the
contact person and telephone number for access to information regarding reporting
service complaints or filing a formal grievance in each of their vehicles in plain view
of riders.
c. Grievance procedures must specify a minimum amount of days (not to exceed 15
working days) to respond to Grievant in writing noting the date the grievance was
received and date by which a decision will be made.
d. The CTC will render a decision in writing, giving the complainant an explanation of
the facts that lead to the CTC's·decision and provide a method or ways to bring about
a resolution.
e. All documents pertaining to the grievance process will be made available, upon
request, ma format accessible to all persons including those with disabilities.
f.
The CTC Board ofDirectors,·owners or whoever is legally responsible must receive a
copy of the grievance and response.
Step Two: If mediation with the CTC and/or the applicable entity is not successful, the
CTC or the client may file an official complaint with the Planning Grant Manager or their
designee of the Designated Official Planning Agency. Taylor County Board of
Commissioners is the DOPA and the Planning Grant Manager can be reached at 850-8383553.
Step Three: The Planning Grant Manager or their designee on behalf of the DOPA will
make every effort to resolve the grievance by arranging a meeting between the involved
parties in an attempt to assist them in reaching an amicable resolution. The meeting shall
take place within seven (7) working days of receipt of all evidence regarding the grievance.
The representative of the DOPA shall prepare a report regarding the meeting outcome. The
report shall be sent to the client and the Chair of the Grievance Committee within seven (7)
working days of the meeting.
Step Four: If the representative of the DOPA is unsuccessful at resolving the grievance
through the process outlmed m Step I hree, the customer may request, in writing, marthe'rr
grievance be heard by the Grievance Committee. This request shall be made within seven
(7) working days ofreceipt of the report prepared as a result of the mediation meeting under
Step Three and sent to the DOPA represented by the Local Coordinating Board (LCB)
Chairman.
5
Step Five: Upon receipt of the written request for the grievance to be heard by the
Grievance Committee, the LCB Chairman shall have fifteen (15) working days to contact
Grievance Committee members and set up a grievance hearing date and location. The client
and all parties involved shall be notified of the hearing date.and location at least seven (7)
working days prior to the hearing date by certified mail, return receipt requested.
Step Six: Upon conclusion of the hearing, the Grievance Committee. must submit a written
• report of the hearing proceedings to the LCB Chairperson within ten (10) working days.
The report must outline the grievance and the Grievance Committee's findings and
recommendations. If the grievance is resolved through the hearing process in the above
outlined steps, the grievance process will end. The final report will be forwarded to the
members of the LCB.
Step Seven: If the grievance has not been resolved as outlined in the above steps, the client
may request, in writing, that their grievance be heard by the full LCB. This request must be
made in writing and sent to the LCB Chairman within five (5) working days of receipt of
the Grievance Committee Hearing report. The client may make their request for a hearing
before the LCB immediately following the Grievance Committee hearing, however until the
final report is prepared from that meeting; the time frames established for notification of
meeting herein apply.
Step Eight: The DOPA/ LCB Chairman shall have fifteen (15) working days to set a
meeting date. LCB members shall have at least ten (10) working days notice of such
meeting. The meeting shall be advertised as so appropriate in the news media and/or other
mandated publications. The Grievance Committee's report must be received by the DOPAl
LCB Chairman within seven (7) working days of the hearing. The report shall then be
forwarded to the client, members of the Grievance Committee, members of the Local
Coordinating Board and all other persons/agencies directly involved in the grievance
process.
Step Nine: The result/recommendations of the Local Coordinating Board hearing shall be
outlined in a final report to be completed within seven (7) working days of the hearing. The
report shall then be forwarded to the customer, members of the Local Coordinating Board,
and all other persons/agencies directly involved in the grievance process.
If the grievance has not been resolved as outlined in these grievance procedures, the client/rider
may exercise their adjudicative rights, use the Adminis~ative Hearing Process outlined in
Chapter 120, Florida Statutes, or requesttheir grievance be heard by the Commission for the
Transportation Disadvantaged through the Ombudsman Program established herein and the
Commissions Grievance Process outlined in Section 5.
SECTION 5. COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
GRIEVANCE PROCESS
5.1 If the Local Coordinating Board does not resolve the grievance, the client will be informed
of his/her right to file a formal grievance with the Ombudsman Program provided by the
Comm1ss10n for the 'I ransportatlon Disadvantaged. The ctienrttlayire-ghnh:ts-processiJ
contacting the Commission through the TD Helpline at 1-800-983-2435 or 850-410-5700 or
by mail to: Florida Commission for the Transportation Disadvantaged, 605 Suwannee Street
MS-49, Tallahassee, FL 32399-0450 or by email at vv,;vw.dot.state.fl.us/ctd. Hearing or
speech impaired clients may call, 711 (Florida only) Florida Relay System or 850-410-5708
6
for TTY. Upon request of the client, the Commission will provide the client with an
accessible copy of the Commission's Grievance Procedures. The Ombudsman Program is
available to anyone requesting assistance to resolve complaints or grievances.
All of the steps outlined in Section 4 must be attempted in the listed order before a grievance
will move to the next step in the formal grievance process with the Commi~sion for the
Transportation Disadvantaged. The client should be sure to try and have as many details as
possible when filing·a complaint, such as dates, times, names, vehicle numbers, etc.
5.2 Chapter 427, F.S. does not expressly confer the power or authority for the Commission for
the Transportation Disadvantaged to "hear and determine" a grievance between two third
parties. The Commission for the Transportation Disadvantaged can listen to grievances, and
it can investigate them from a fact-finding perspective. It cannot be the "judge" or "arbiter"
of the grievance in the sense of determining that one party's version of the facts is right and
the other is wrong and order the wrong party to somehow compensate the right party. On th~
other hand, the grievance may bring to light a problem within "the system". Similarly, if the
grievance showed that one of the .parties with whom the Commission for the Transportation
Disadvantaged contracts was acting so aberrantly as to not be in compliance with its contract,
the Commission for the Transportation Disadvantaged could exercise whatever contractual
rights it has to correct the problem.
Accordingly, the Commission for the Transportation Disadvantaged may take part in the
grievance process, if it wants to, for purposes of listening to the grieving parties and
gathering the facts of the matter. It may not decide the ¢evance, where doing so would
amount to an exercise of adjudicative powers.
5.3 Medicaid transportation service complaints, grievances, or appeals should be addressed
through the Statewide Medicaid Managed Care (SMMC) System. The SMMC has a
complaint process which can be accessed online at http:/www.ahca.myflorida.com/SMMC.
Complaints can also be made by calling 1-877-711-3662.
5 .4 If the Commission is unable to resolve the grievance, the client will be referred to the Office
of Administrative Appeals or other legal venues appropriate to the specific nature of the
gnevance.
7
Grievance Procedures Process Chart at the Local Level •
Type
Time Frame
to File
Extension Time Frame
Transportation
Time
to Send
Services
to
Frame
Written
During Review Resolve
Notification
of
Resolution
Yes
Fifteen Ten (10}
Five (5)
(15}
working
working
working days.
days from
days.
the date of
the
complaint.
Provide
Complaint Ninety (90}
working
days from
the date of
the incident
that
precipitated
the
complaint.
Grievance Ninety (90)
Yes
working
days from
I
the date of
the action
that
precipitated
the
grievance to
be filed.
Time
Frame
Fourteen.
Ninety
(90)
(14)
working working
days.
days.
Seven (7)
working
days from
the date of
the
resolution
ofthe
grievance.
Next Step (if
any)
File a
grievance.
File grievance
with the
Florida
Commission
for the
Transportation
Disadvantaged
8
.. - .---
NAMES AND ADDRESSES OF PERSONS/ENTITIES REFERENCED IN GRIEVANCE
PROCEDURES
Big Bend Transit, Inc.
P.O. Box 1721
Tallahassee, Florida 32302
Contact: Shawn Mitchell- Transportation Manager
Phone: 850-574-6266
[email protected]
Taylor County J>lanning Grant Manager
201 East Green St.
Perry, Florida 32347
Contact: Jami Evans
Phone: 850-838-3553
j evans(a),taylorcountvgov. com
Taylor County Local Coordinating Board Chairperson: Pam Feagle
Taylor County Board of County Commissioners
201 East Green St.
Perry, Florida 32347
Phone: 850-838-3500 ext 107
Florida Commission for the Transportation Disadvantaged Helpline 800-983-2435 or
850-410-5700
or
Florida Commission for the Transportation Disadvantaged
605 Suwannee Street, MS-49
Tallahassee, FL 32399-0450
or
v-vvvw.fdot.gov/ctd
You may also contact CTD0mbudsman(@dot.state.:t1.us for further information about Grievance
Procedures.
For Hearing and Speech impaired call 711 (Florida only) Florida Relay System or 850-410-5708
forTTY
Americans with Disabilities Act (ADA) 800-514-0301 (Voice) and 800-514-0383 (TTY)
Disability Rights Florida 800-342-0823
9
CERTIFICATION
The undersigned hereby certifies that they are the Chairperson of the Transportation
Disadvantaged Local Coordinating Board and that the foregoing is a full, true and correct copy
of the Grievance/Complaint Rules and Procedures of this Board as reviewed and adopted on the
24th day of September
, 2026.
Pam Feagle, Chairperson
Local Coordinating Board for the Transportation Disadvantaged
APPROVED BY THE TAYLOR COUNTY BOARD OF COMMISSIONERS, THE OFFICIAL
DESIGNATED PLANNING AGENCY
September 8, 2026
Date
10
C)
.Docusign Envelope ID: 6A91A595-48A9-8602-8390-EDF749959AFF
PROFESSIONAL ENGINEERING SERVICES AGREEMENT·
TASK ORDER NO.: CEI25 RSH-01
PURCHASE ORDER NO.: _ _ _ _ _ __
(For billing purposes only, to be assigned by COUNTY after execution.)
PROJECT:
USACE Floodplain Mitigation Project-13 th Street and Central Avenue
COUNTY:.
TAYLOR COUNTY, a political subdivision of the State of Florida.
CONSULTANT:
RS&H,Inc.
157 SW McFarlane Ave
Lake City, FL 32025
800-741-2014
Execution of the Task Order by COUNTY shall serve as authorization for CONSULTANT to provide for
the above project, professional services as set out in the Scope of Services included as RECITALS to that
certain Agreement of March 18, 2025 between the. COUNTY and the CONSULTANT and further
delineated in the specifications, cpnditions and requirements stated in the following listed documents
which are attached hei:eto and made a part hereof:
August 25, 2026 RSH CEI proposal and Staff
Hour Estimate
Whenever the Task Order conflicts with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Task Order shall commence upon being
executed by COUNTY and returned to CONSULTANT and shall be completed within One Hundred
Eighty ( 180 ) calendar days.
METHOD OF COMPENSATION:
• (a) This TaskOrder is issued on a:
[ ] Fixed Fee basis
[ X] Time basis method with a Not-to-Exceed amount
---------+--<--'fime basis method with a Limitatio:rrof-·Fla'~un=d"'s,.._a.,.,1"'11~0~un·,.,..t----------------
T:\Engineering\Projects\200912009-00 I-ENG\2024\RS&H\Task Orders\9.8.2026_TWO_CEl25_ RSH01.docx
Page 1 of3
/
Docusign Envelope ID: 6A91A595-48A9-8602-8390-EDF749959AFF
(b) If the compensation is based on a "Fixed Fee Basis," then CONSULTANT shall perform all
work required by this Task Order for the sum of _ _ _ _ _ _ _ _ _ _ _ _ DOLLARS($_ __
_ __,·. In no event shall CONSULTANT be paid more than the-Fixed Fee Amount.
(c) If the compensation is based on a "Time Basis Method" with a Not-to-Exceed Amount, then
CONSULTANT shall perform all work required by this Task Order for a sum not exceeding Two
Hundred Forty-Two Thousand Two Hundred Sixty-Eight Dollars and Twenty Eight Cents ($ 242,268.28 ).
CONSULTANT' s compensation shall be based on the actual work required by this Task Order.
(d) If the compensation is based on a "Time Basis Method" with a Limitation of Funds Amount,
then CONSULTANT is not authorized to exceed the Limitation of Funds amount of _ _ _ _ _ __
_ _ _ _ _ DOLLARS ($_ _ _ _ _ ) without prior written approval of the COUNTY. Such
approval, if given by the COUNTY, shall indicate a new Limitation of Funds amount. CONSULTANT
shall advise the COUNTY whenever CONSULTANT has incurred expenses on this Task Order that
equals or exceeds eighty percent (80%) of the Limitation of Funds amount.
The COUNTY shall
compensate CONSULTANT for the actual work performed under this Task Order based on supporting
documentation of work performed.
The COUNTY shall make payment to CONSULTANT in strict accordance with the payment
terms of the above-referenced Agreement.
It is expressly understood by CONSULTANT that this Task Order, until ex~cuted by the
COUNTY, does not authorize the performance of any services by CONSULTANT and that the COUNTY,
prior to its execution of the Task Order, reserves the right to authorize any party other than
CONSULTANT to perform the services, or a portion thereof, called for under this Task Order if it is
determined that to do so is in the best interest of the COUNTY.
T:\Engineering\Projects\2009\2009-00 I-ENG\2024\RS&H\Task Orders\9.8.2026_TWO_CEl25_RSH01.docx
Page 2 of3
Docusign Envelope ID: 6A91A595-48A9-8602-8390-EDF749959AFF
8th
IN WITNESS WHEREOF, the parties hereto have mad~ and executed this Task Order on this
day of _----=S-=-ep=t=e=m=bc-=e-=-r_ _ _ _ 2026, for the purposes stated herein.
RS&H, Inc.
r-:Signed by:
0
By: __c~::::f;t=..,F7_,_,~""29e,cEe.=~""'!e...:F':;1:::,B""'O_"'..--- - - - - - - - - Signature
Witness
Bill Downey
Print Name
Title:
Vice President
TAYL04UNTY,FLORIDA
By.
/
4#'W
.
~---
Signart?e9 •
Jamie English
Print Name
Title: Chairperson, TCBOCC
T:\Engineering\Projects\2009\2009-00 l-ENG\2024\RS&H\Task Orders\9.8.2026 _TWO_CEl25_RSH-
Page J· of 3 ►
Ql.docx
.
..
-. . -. -··
-
~
...
••
Docusign Envelope ID: 6A91A595-48A9-8602-8390-EDF749959AFF
Kenneth Dudley
From:
Sent:
To:
Cc:
Subject:
Attachments:
Manos, Tony <[email protected]>
Tuesday, August 25, 2026 1:21 PM
Kenneth Dudley
Stubbs, Makenize; Elliott, Jack; Kietzer, Lori
RE: [External] Project 2024.:005-OEC: CEI Proposal Request
CEl25 RSH-01 USACE Flood Mitigation Project Steinhatchee TWO 01 Fee Proposal.xlsx
Kenneth,
See the revised Final Proposal for $242,268.28. When should we have the TV\/O for signature? When
do we want to set up a Precon? Mind if I reach out to Dylan Reed?
Thanks,
Tony
Tony Manos, PE
CEI Senior Project Engineer
5032 Capital Circle SW, Suite 5, Tallahassee FL 32305
850-258-2553
[email protected]
rsanclh.com I Linkeclln j lnstagram I· Facebook I Poclcast
Stay up-to-date with o:ur latesi: news and insights.
From: Kenneth Dudley <[email protected]>
Sent: Tuesday, August 25, 2026 11:46 AM
To: Manos, Tony <[email protected]>
Cc: Stubbs, Makenize <[email protected]>; Elliott, Jack <[email protected]>; Kietzer, Lori
<[email protected]>
Subject: [External] Project 2024-005-OEC: CE! Proposal Request
ll1t~bw'.s~~d~rdfi~C?-:~e~tioif5Bt~ i_fu¼fo]i1ifatta:~fuhjni$~Wi%if2";;i~ ·c,~{~Yi: .; ~.- :{·--~--~ -:;,~:•;~~~r~ '. ·:}'·'.%~f:{·. ;'.:_ ;_.~:;;3iD'._/;'(i
Good morning Tony,
•
_If you have it ready, please resend the proposal using the original hours and the correct rates and I can get it
to the BOCC for approvals at their next meeting. Looks like a total cost of $242,283.28.
I have rn subm1Cfor Agenda mclus1on by next Tuesaay(9/1120Z6JYor the 9/8 BOCC meei:1rig.
Kenneth Dudley, P.E.
1
Docuslgn Envelope ID: 6A91A59S-4BA9·81 02·8390-EDF749959AFF
TWOOl
Task Work Order (TWO) ffl
Pro ect1
Dc1c:
US ACE Flood MJtl a11on Pn:, oct Sttlnh11 hee
Dralna o Racenstructlon
CountvEnrlnecr: KennelhDuO:Je ,P,E,
INVOICEDAT?l
Position
STAFF
Tony Manos
TonyManos
Proocr:Ens.
Cont.Suppl Spec. LorlKJet.ier
!t.Jnspedor
Duane Bowles
TBO
truoector
Amanda Hopkins
RCS
PJantlruDector
TBO
Sr,ProJcctEna.
1/16
2027
1/23 1/30
'
'
'
40
40
2026
firm
RS&H
R5&H
RS&H
RS&H
RS&H
OCA
9/5
9/12
40
40
9/19
40
9/26
40
10/310/10 10/17 10/24 10/31
40
'
'
.,
40
11n 11114 11/21 11/28
'
'
'
'
40
40
40
40
cal-Teth
12/512/12 12/19 12/26
' ' ' '
40
40
'
40
40
'
40
40
1/2
1/9
40
40
2/6
40
2/13
2120
'
'
40
40
,,a1
20
2
22
22
3/20
3/27
4/3
4/10
4/17
4/24
5/1
5/8
5/15
5/22
5/29
,6/5
6/l2
'
"
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3/611113/U
20
20
'
2
$
2026
STAFF
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TonyManos
~
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RS&H
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caJ.Tech
&
2/6
2/13
2/20
2/27
3/6
3/13
3/20
3/27
4/3
4/10
4/17
4/24
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S/15
~
DateFund5'Encumbercd
ActualProJectFln!sh(Fln.Atc.
5/l2
5/29
6/5
6/12
$,!¢1..;"l,',V.,W.~./:'il
$•~~.;r.:..;1 S
ActuI1AccruedTotal1
CurreniBudaetOnr/Undu
2026
~---1-m,s,m~,,v-,
242.,211:1,ZEI
242,tBJ.28 S
2027
•=-••-=--====•===mm_n_
Actual
s
lnvolcel
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s
$
(24l,28.U8 S
l42.21UI)
•Ma notaccountforOTSRound!na;Seelnvc1aiT,
lnvolceAmount
lnvolceTotals
CEIPropoul: $ 242,283.28
Est.COrilractAmounl $2,157,229.00
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27-ST-88
Taylor County Public Library
STATE
F TO LIBRARIES GRANT
AGREEMENT
I
. BETWEEN
THE STATE OF ,LORIDA, DEPARTMENT OF STATE
AND
I
I
Taylor County Board of County Commissioners for and on behalf of Taylor County
1
Public Library
I
This Agreerrent is by and between the State ofFlorida, Departxrent ofState, Division ofLibrary and Infunmtion Services, hereinafter referred to
as the ''Division, 11 and the Taylor County Board ofCourlty Con:mssionersfur and on bebalfofTaylor County Public Library, hereinafter referred
to as the ''Grantee.
11
I
I
The Grantee has submitted an application and has :n:Et a/1 eligibility requiretrents and has been awarded a State Aid to Libraries Grant (CSFA
45.030) by the Division in the ammot specified on the ''Fiscal Year 2026-2027 State Aid to Libraries Final Grants" docmrent (which s
incorporated as part ofthis Agreerrent and entitled Attabhrrent B). The Division has the authority to administer this grant in accordance with
Section 257, Florida Statutes. By re:rerence, the appliclttion and any approved revisions are hereby rrede a part ofthis agreemmt.
In conooerafun ofthe nuua[ =me and Jil<'Ilffi t-h,rem, the pmti,s agp,e as fullrnw:
1.
•
Grant Purpose. This grant shall be used exchEfely fur the ''State Aid to Libraries Grant.," the public pmpose fur which these funds were
appropriated.
a)
.
I
The Grantee shall perfurmthe fullowingScope of Work:
I .
•
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant annunt fuat is calculated and
based upon local .fimds expended durintthe second preceding :fiscal year fur the operation and mriotenance ofthe library. For this
grant, the local expenditures shailbave bbentmde during the period October 1, 2024- SepteniJer 30, 2025.
In oolec to be el;;J,~ to reeW, the~ Jimdmg the Gan!re shall"""'ll' or coontimte fire lbmty
legal service area fur the period October: 1, 2024 through June 30, 2027. The Grantee shall:
sernce 1D the """1enls ofIS
Have a single administrative head ~loyed full tirre by the library's governing body; •
I
Provide free library service, inc~ loaning tmterials available fur circulation free of charge and providing reference and
• •
.
:iaronration services free ofc ~ ;
o Provide access to rmterials, mnktion and services fur all residents ofthe area served; and
•
I
o Have at least one library, branch library or rnmber library open 40 hours or IiDre each week (excluding holidays or
1
e:n:Ergencies; between Sundaytin- ugh Saturday, on a schedule determined by the library system) during the length ofthe
agreerrent.
o
o
b)
The Grantee agrees to provide the fullo • Deliverables related to the Scope ofWork fur payrrents to be awarded.
Page: 1
State Aid iO Libraries G-ant
Ch"p<e; IB-2.0! la,i,1. F/mMo Ad,,;,,;,,-,,,;.,, C,J,. Elh<ise r025
Payrrent 1, Deliverable/fask:
Payrrent will be a fixed price in the
The Grantee will:
t.mt ofl 000/4 ofthe grant award fur the period October 1, 2024 through June 30, 2027.
Have experxled funds to provid9 free library service during the period October 1, 2024- SepteniieflO, 2025;
Provide an Expenditure Report and certification ofI..ocal Operating Expenditures fur the period October 1, 2024 Sep~ 30, 202~ only; . I
.
0
Provide docurrenlat!on showing that at least one library, branch library or rren:her library JS open 40 hours or nnre each
week (excluding holidays or em±gencies; between Surxlay through Saturday, on a schedule detemJined by the hbrary
system) during the length ofthe $"eemmt;
a Provide the Certification ofCredimtials fur the Siilgle Administrative Head; and
a Provide a Certification ofHours, Free Library Service and Access to Materials.
0
0
c) •
Grant funds shall be used fur the operation and mrintenance ofthe library. The allowable budget categories are: Personnel
Services (salaries, wages,
and related ekJoyee
benefits provided fur all persons en:pJoyed by the reporting entity whether on full.
I
titre, part-t:nre, teJ11)0rary, or seasonal basis); Operating Expemes (e:xpenditures fur goods and services which primrril.y benefit
the current period and are not defined personal services or capital outlays); Non-Fixed Capital Outlay (outlays fur the
acquisition ofor addition to fixed assets); and Other (other operating e:xpenditure categories in the library budget).
J
Length of Agreement This Ai,rem,nt coJ 1be pemd ofOclober I, 2024 lo Jure 30, 20'2:/, uokss temioared in accoo:lm:e wlh
the provisions ofSection 30 ofthis Agreexrent. This period begins with the start ofthe Grantee's second preceding fiscal year (October 1,
1
2024) and concludes with the end of the State o Florida's current fiscal year (June 30, 2027).
•
3.
Expenditure of Grant Funds. Grant fimds will be used to reinimrse a portion oflocal :fimds experxled by the Grantee during their
exceed the airnt.mt specified in Attaclnreat B.
4.
Contract Admnistration. The parties are le
bound by the requireireIJts oftbis agreeirent. F.ach party's contract mmager, Dmll.!d
below, will be respornible fur nnnitoring its perfurrmnce under this Agreerrent and will be the official contact fur each party. Any
•notice(s) or other conm.mications regarding this lagreerrent shall be directed to or delivered to the other party's contract IU1mger by
utilizing the inronmtion below. Any change in 1hd contact inronmtion below should be submitted in writing to the contract mmager within
10 days ofthe change.
I
For the Division oflibracy andlnfonmtion ervices:
Grant Program; Supervisor
Florida Departrrent of State
RA Gray Building
Mail Station# 9D
500 SouthBronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
_ _ _ _.....,EtmiJ:.GrantsOffice@dos.~-------------------------------Page:2
Stale Aid to Llbraries Crant
Chapt.!r !B-2J1l !C)(al. F!crida .-ldminislrali\'e Code. Effective
-2025
For the Grantee:
.DaleColhm
Taylor County Public Library
403 North Washington Street Perry Florida 32347-2791
Phone:386-294-3858
Ermi1: [email protected]
5. •
Grant Paymmts. The total grant award shall not exceed the armunt specified on the ''Fi5cal Year 2026-2027 State Aid to Libraries
Fmal Grants" docmrent (Attachment B), which shall be paid by the ~ion in consideration fur the Grantee's minirrum perfunmnce as
set furth by the temE and conditions oftbis Agreemmt. Payirent will be a :fixed price in the armunt of 100% ofthe grant award as
specified in Attacbrn:nt B. Payrrent will be rmde in accordance with the COIIl)letion ofthe Deliverables.
6.
Electronic Payments. The Grantee can choose to use electronic funds tram:rer (EF1) to receive grant payrrents. All grantees wishing to
receive their award through EFT llllS1: submit a Vendor Direct Deposit Authomation Form (furmmnroer DFS-AI-26E, rev 3/2022),
incorporated by reference, to the Florida Departirent ofFinancial Services. IfEFf bas already been set up fur your orgµmzation, you do
not need to submit another authomation furm unless you have changed bank accounts. To download this form visit
rrNflor:<lacfu. corr/docs-sflaccounting-and-auiitiog--hbraries/vendors/vendor-relafons/dJs-a 1-26e-direct-deposit-vendors. pdi'?
sivTSrr=efi72Scf 16. The funnalso incWes tools and infunmtion that allow you to check on payrrents.
7.
Florida Substitute Fo:nn W-9. A COIIl)leted Substitute Form W-9 is required from any entity that receives a payrrent from the State of
Florida that Imy be subject to 1099 reporting. The Departirent ofFinancial Services (DFS) llllS1: have the correct Taxpayer Identification
Nurrber (TIN) and other related infurmition in order to report accurate tax infunmtion to the Internal Revenue Service (IRS). To rep
or access a Florida Substitute Form W-9 visit f!vendor.IINfloridacfu.com A copy of the Grantee's Florida Substitute Form W-9
nmst be subnitted by the Grantee to the Division mth the executed Agreemmt
8.
Financial Comequences. The Departirent shall apply the following :fimncial consequences fur fuiiure to perform the minimm level of
services required by this Agreerrent in accordance with Sections 215.971 and 287 .058, Florida Statutes:
The Departirent shall require the return ofthe award in a prorated armunt based upon the percentage oftirre that the library railed to
perform the minimnn level of services. The prorated reduction will be in the sru:re percentage as the percentage of titre that the library was
not providing minimrrn level ofservices.
9.
Credit line(s) to Acknow.edge Grant Funding. The Division requires public acknowledgerrfflt ofState Aid to Libraries Grant :funding
fur activities. and publications supported by grant funds. Aey announcerrents, infunmtion, press releases, publications, brochures, videos,
webpages, program;, etc., created as part ofa State Aid to Libraries Grant project llllS1: incWe an acknowledgrrent 1hat State Aid to
Libraries Grant funds were used to create them •
Use the following text:
"Ibis project bas been funded under the provisions ofthe State Aid to Libraries Grant program, which is administered by the Florida
Dep~nt of State's Division ofLibrary and Infunmtion Services.''
10.
Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreerrent solely fur the ptnposes fur which they
were authorized and appropnated Expenditures sball be mcoJlllliance with the state guiaelmes rorallowable pro3ect costs as outlined m
Page:3
St~tc Aid to Librnrics Cr:int
Chapter IB-2.Dl 1<2)(a°l. Florida .J.dminisrra,tire Cod:::. Effecilvi.:: 09-2025
the Departrrent ofF:irmx:ial Services' Reference Guide fur State Expenditures (as ofOctober 2022), iocorporated by refurence, which
are available online at mvfloridacfu.com'docs-s:flaccounting-and-auditing-libraries/state--ey,encies/re:rerence-guide:-fur-stateexpenditures.pdf?sf.vrsn=b4cc3337 2.
Grant funds rmy not be used fur the purchase or construction ofa library building or library quarters.
11.
Travel Expenses. The Grantee mm pay any travel expenses, from grant or localnntcbing funds, in accordance to the provisions of
Section 112.061, Florida Statutes.
12.
Unobligated and Unearned Funffi and Allow.ll>le Costs. fu accordance with Section 215.971, Florida Statutes, the Grantee shall
refund to the ~tate ofFlorida any balaoce ofunobligated funds which has been advanced or paid to the Grantee. fu addition, funds paid in
excess ofthe anouat to which the recipient is entitled under the term; and conditions ofthe agreerrent mm be refunded to the state
agency. Further, the recipient rmy expend funds only fur allowable costs resuhiag from obligiitiorn incmed dming the specified agreerrent
period. Expeooitures ofstate -financial assistance mm be in conyliance with the laws, rules and regulations applicable to expeooitures of
State funds as outlined in the Departrrent ofFinaiicial Service's ~rerence Guide fur State Expenditures (as ofOctober 2022)
mvfloridacfu.com'docs-s:Uaccounting-and-auditing-libraries/state-agencies/rererence-guide-fur-state-expenditures.pdf!
s:fvrsrFh4cc3337 2, iocorporated byrererence.
13.
Repaymmt All refunds or repayrrents to be rm.de to fue Departrrent under 1his agreerrent are to be rm.de payable to the order of
''Departrrent ofState" and rmiled directly to the following address: Florida Departrrent ofState, Attention: Thorms Pena, Division of
Library and fufunmtion Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, Florida 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is-returned to the Departrrent fur collection, Recipient shall pay to the Departrrent
a service fee of$15.00 or :five percent (5%) ofthe :face arrouat ofthe retmned check or draft, whichever is greater.
14.
Single Audit Act Each Grantee, other than a Grantee fuat is a State agency, shall submit to an audit pursuant to Section 215.97, Florida
•Statutes. See Attachrrent A fur additioml infurrmtion regarding 1his requirerrent Ifa Grantee is not required by Jaw to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistmce, it mm submit a
Financial Report ori its operatiom purswnt to Section 218.39, Florida Statutes within nine nnntbs ofthe close ofits fiscal year. Audits
llllSt be submitted on the DOS Grants System at dos2rallts.com
15.
Retention of Grant Records. Financial records, supporting docurrents, statistical records and all other records, including electronic
storage rreclia pertinent to the Project, shall be retained fur a period of:five (S) fiscal years after the closeout of the grant and release ofthe
audit. Ifany litigation or audit is initiated or claim rm.de befure the expiration ofthe :five-year period, the records shall be retained fur :five
fiscal years after the litigation, audit or claim has been resolved.
16.
Obligation to Provide State Access to Grant Records. Tiie Grantee mm mike all grant records ofexpenditures, copies ofreports,
books, and related docurrentation available to the Division or a duly authorized representative ofthe State ofFlorida fur inspection at
reasonable tirres fur the purpose ofmiking audits, examinations, excerpts and transcripts.
17.
Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreerrent in the
event that the Grantee refuses public access to all docurrents or ofuer rmterials nnde or received by the Grantee fuat are subject to the
provisiom ofChapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee mm imrediately contact the
Division's Contract Manager fur assistance ifit receives a public records request related to this Agreen:ent.
Page:4
State Aid to Libraries Crant
Chapkr 18-2.01 l(~i(a). F!orhlu .--hlmillisn~~aii·e Ced::. Effe~tiv,: 09~2025
18.
Noncoiq>liance~ Any Grantee that is not :following Florida statutes or rules, the term, ofthe grant agreerrent, Florida Departmmt of
State (OOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
adrnin5trative requirerrents :for other DMlion of Library and Inronmtion Services grants or grants from any other OOS Division will be in
noncon:p1iance statIB and subject to the OOS Grants Con:pliance Procedure. OOS DMliom inchxle the DMlion ofArts and Culture, the
DMlion ofElectiom, tbe Division ofHistorical Resources and the Division ofLibrary and Inronmtion Services. Grant corrp1iance issues
m.JSt be resolved berore a grant award agreerrent IIRY be executed and berore grant pay:irents :for any OOS grant rmy be released.
19.
Accounting Requirements. The Grantee IIllSt mrintain an accounting system that provides a con:plete record ofthe me ofall grant
fimds as :follows:
a)
•The accounting system IIllSt be able to specifically identify and provide audit trails that trace the receipt, mrintenance and
expenditure ofstate funds.
b)
Accounting records IIllSt adequately identily the sources and application offimds :for all grant activities and IIllSt classily and
identily grant fimds by using the saire budget categories that were approved in the grant application. Ifthe Grantee's accounting
system accumilates data in a diffi:rent ronmt than the one in the grant application, subsidiary records IIllSt docurrent and
reconcile the am:nmts shown in the Grantee's accounting records to those annuals reported to tbe Division.
•c)
An interest-bearing checking accoUlli or accouats in a state or federally chartered institution IIRY be used fur reverrues and
expemes described in the Scope ofWork: and detailed in the Estin.Bted Project Budget
d)
The mire ofthe account(s) IIllSt inchxle the grant award rrnrriJer.
e)
The Grantee's accountingreco~ds IIllSt have efrective control over and accoUlliability :for all fimds, property and other assets.
f)
Accounting records IIllSt be supported by source docurr.entation and be in sufficient detail to allow :for a proper pre-audit and
post-audit (such as invoices, bills and canceled checks).
20.
Availability of State Funds. The State ofFlorida' s perronmnce and obligrtion to pay under this Agreemmt are contingent upon an
annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreeirent is dependent are withdrawn,
this Agteemmt will be autorrntically terminated and the DMlion shall have no further liability to the Grantee beyond those armuats already
expended prior to the termination date. Such termination will not afrect the respomibility oftbe Grantee under this Agreerrent as to those
fimds previously distributed. In the event ofa state revenue sbortraD, the total grant rrny be reduced accordingly.
21.
Lobbying. The Grantee will not me any grant funds :for lobbying the state legislature, the state judicial branch or any state agency.
22.
Independent Contractor Status of Grantee. The Grantee, ifnot a state agency, agrees that its officers, agents and eITJ>loyees, in
perfonmnce ofthis Agreeirent, shall act in the capacity ofindependent contractors and not as officers, agents or en:ployees of the state.
• The Grantee is not entitled to accrue any benefits of state eITJ)loy:irent, including retirerrent benefits and any other rights or privileges
connected with.en:ploymmt by the State ofFlorida
23.
Grantee's Subcontracto~.The Grantee shall be responsible :for all work perronred and all expemes incurred in connection with this
Agreerrent The Grantee rmy subcontract, as necessary, to perform the services and to provide cornmdities required by tbis Agreerrent
The Division sball not be liable to any subcontractor(s) :for any expenses or liabilities incurred mx:ler the Grantee's subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) :for all expenses and liabilities incurred under its subcontract(s). The Grantee IIllSt take
_ _ _ _ _th~e=ne=ces=_sn.s_tep_s..10_~~ !IP.Le.a.cru>.fits_s.uhmntm.c1<~..wi!Lb.e_d~m:.d..toJ2.eJnd~..endenLcmrt:ra_c.tors..anclwill.no.tb..e.....c.Q.Ofild.e.re.d...o,.__r_ _ __
Page:5
State Aid to Lbw.tics C-rant
Chapter l B-2.Dl 1(2}(a 1. F!uri,.lu A[lminis1r~1rivc Cad>::. EtT~ctiv~ (N-2025
permitted to be agents, servants, joint venturers or partners ofthe Division
24.
liability. The Division will not assmre any liability fur the acts; omissions to act or negligence ofthe Grantee, its agents, serwnts or
errployees; nor rrny the Grantee exclude liability fur its own acts, oi_ri.5sions to act or negligence to the Divi<lion
25.
a)
The Grantee shall be responsible fur clain:s ofany nature, including but not linited to iajury, death and property datmge arising out
ofactivities related to this Agreerrent by the Grantee, its agents, servants, errployees and subcontractors. The Grantee shall
indermify and oold the Division bannless from any and all clain:s ofany nature and shall investigpte all such clain:s at its own
expense. Ifthe Grantee i<; governed by Section 768.28, Florida Statutes, it smll only be ob~ted in accordance with this
Section
b)
Neither the state nor_any agency or subdivision ofthe state waives any defense ofsovereign irrmmity or increases the limits ofits
liability by entering into this Agreenm.
c)
The Division shall not be liable fur attorney fees, interest, late charges or service fees, or cost ofco11ection related to this
Agreerrent
d)
The Grantee shall be responsible fur all work perfurrred and all expenses incurred in connection with the project The Grantee
rrny subcontract as necessary to perform the services set furth in this Agreerrent, including entering into subcontracts with vendors
fur services and comrodities, provided that such subcontract ms been approved in writing by the Departrrent prior to its
execution and provided that it i<; understood by the Grantee that the Departrrent sbail not be liable to the subcontractor fur any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor fur all
expenses and liabilities incurred under the subcontract
Strict CoJll)liance mth Laffi. The Grantee shall perform all acts required by this Agreerrent in strict conrol1Ility with all applicable laws
and regulations ofthe local, state and federal Jaw. For consequences ofnoncoIIJ>Jiance, see Section 18, Noncorrpliance.
26.
Prohibition of Expenditures to a library AssociatioJL Expenditure ofproject fimds (grant fimds and local much fimds) lilJst not be
used fur an activity related to a library association This prohibition does not apply to expenditure ofproject funds related to a library
cooperative that receives state mmeys under.sections 257.40-257.42, Florida Statutes. The Grantee shall perfurmanacts required by
this Agreerrent in strict conronnity with all applicable IocaJ, state and federal Jaws
Not yet recorded. The record stays open — outcomes are added as minutes and vote results are published.
Provenance
Where this record came from. Every source is listed, permanently.
- Agenda Watch · Oct 12, 2026
Permanent ID DKT-2026-004156 — this record is never deleted.
Record history
Every change to this record, logged as it happened.
- Oct 12, 2026 Filed on the Docket
- Oct 12, 2026 Full document archived — public record
← The full Docket · every meeting, vote, and action on the permanent record · also in the National Record Index.