On the agenda: Flossmoor Board of Trustees Meeting — Colocation (Apr 20)

AGENDA
FOR THE REGULAR MEETING OF THE BOARD OF TRUSTEES
OF THE VILLAGE OF FLOSSMOOR, ILLINOIS
MONDAY, APRIL 20, 2020 – 7:30 PM
VILLAGE HALL

Village of Flossmoor
2800 Flossmoor Road
Flossmoor, Illinois 60422
Phone: 708.798.2300
TDD: 708.647.0179
Fax: 708.798.4016
www.flossmoor.org

Mayor
Paul S. Braun
Trustees
Joni Bradley-Scott
Brian Driscoll
Perry Hoag
Gyata Kimmons
James Mitros
Diane Williams

Village Clerk
Ananda Billings
Village Manager
Bridget A. Wachtel

The April 20, 2020 meeting of the Mayor & Board of Trustees will be conducted
remotely via Go To Meeting, which is permitted by Governor Pritzker’s Executive
Order 2020-07. The public is invited to monitor the meeting using the dial-in
number below. Public participation will be permitted only during the Citizen
Comment portion of the agenda. Members of the public may also comment on
items on the agenda by email to [email protected]. Comments received by
6:00 p.m. on Monday, April 20 will be read into the record of the meeting.
Dial in using your phone.
United States: +1 (646) 749-3112
Access Code: 557-049-381

CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF THE MEETING HELD ON APRIL 6, 2020
CITIZENS PRESENT WISHING TO ADDRESS THE BOARD
BOARD OF TRUSTEES AGENDA ITEMS
1.

Resolution Honoring Pastor Fred Lyon

2.

Consideration of an Ordinance of the Village of Flossmoor, Cook
County, Illinois, Amending Chapter 103, Article 1 and Chapter
150, Article 10 of the Village of Flossmoor Municipal Code
(Liquor Licenses)

3.

Consideration of Resolution Amending the Budget for Fiscal Year
19-20 for the Village of Flossmoor

4.

Public Hearing on the Adoption of the FY20-21 Budget

5.

Adoption of the Village of Flossmoor Budget for Fiscal Year 2021
(May 1, 2020- April 30, 2021)

6.

Consideration of a Resolution Authorizing the Payment of
Wages and Salaries for Fiscal Year 2021

7.

Consideration of a Contract Extension with Kurtz Paramedic
Services for Fiscal Year 2021

8.

Consideration of a Contract Extension with Eternally Green Lawn
Care for FY21 Landscape Maintenance

9.

Consideration of a Contract Extension with Winkler Tree Service
for FY21 Parkway Tree Services

Agenda

Board of Trustees

10.

April 20, 2020

Consideration of an Ordinance Granting Emergency Powers to
the Mayor of the Village of Flossmoor, Cook County, Illinois

11.

Consideration of a Call One Customer Service Agreement
Renewal
REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
Finance Committee: Trustee Diane Williams

Presentation of Bills for Approval and Payment (April 20, 2020)
OTHER BUSINESS
12.

A Motion to go into Executive Session to Discuss the
Employment of Specific Individuals, Property Acquisition, and
Litigation
ADJOURNMENT OF MEETING

FOR PERSONS WITH DISABILITIES: If you plan on attending a Village Board
meeting and need an accommodation, please call the Village Hall at
708-798-2300 or TDD 708-647-0179 at least one full business day prior to the
meeting.

Village of Flossmoor

Page 2

Updated 4/17/2020 4:18 PM

Approval of the Minutes of the Regular Meeting Held on April 6, 2020
The Minutes will be made available to the Public on the Village website, www.flossmoor.org
following their adoption at a scheduled meeting.

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Resolution Honoring Pastor Fred Lyon
WHEREAS, Pastor Fred Lyon graduated from Bucknell University and Princeton
Theological Seminary. He is an ordained minister in the Presbyterian Church [PC (USA)] and is
married to Rev. Dr. Jan Edmiston. They are parents to Ben, Jay and Libby.
WHEREAS, Pastor Fred Lyon was called to Flossmoor Community Church (FCC) in
November of 2010. As Senior Pastor and Head of Staff, Fred has offered leadership to the
Worship & Arts, Christian Education, Stewardship and Personnel Committees.
WHEREAS, Pastor Fred Lyons worked with FCC’s Long Range Vision Committee to
take the pulse of the congregation to develop identity, vision, mission, and welcoming statements
that articulate a readiness to transition into a future near at hand.
WHEREAS, Pastor Fred Lyons initiated a service of healing and wholeness that has
palpably deepened spiritual relationships within the congregation.
WHEREAS, Pastor Fred Lyons has increased the use of FCC’s facilities to host outside
programs and special events that provide expanded ministry to the community around us. Some
examples include hosting vigils, politician meet and greets, community forums, peace talks, and
community events hosted by FCC.
WHEREAS, Pastor Fred Lyons fostered community engagement and support of
community artists by hosting open mic nights, the Homewood Flossmoor show off, and
community house fest.
WHEREAS, Pastor Fred Lyons practiced preaching and teaching that promotes moving
along a path toward greater inclusion, social justice, and spiritual formation.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Flossmoor that on behalf of the Village administration and all the residents of this
community, we do hereby express to Pastor Fred Lyons our sincere appreciation for the
contribution he has made to the community and our gratitude for his commitment and dedication
to the Flossmoor Community Church and wish him well in all his future endeavors.
BE IT FURTHER RESOLVED that we do hereby extend to Pastor Fred Lyons and his
family best wishes for health and happiness in the future.
PASSED this 20th day of April, 2020.
______________________
Paul S. Braun
Mayor
______________________
Ananda Billings
Village Clerk

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TO:
FROM:
DATE:
SUBJECT:

Mayor Braun and Board of Trustees
Bridget Wachtel, Village Manager
April 20, 2020
FMC Amendment - Dunning's Liquor License

At the March 16, 2020 Village Board meeting, the Village Board received a request for a liquor
license from Maureen Mader, owner of Dunning's Market & Deli. Ms. Mader requested a
license to sell alcohol for consumption on site as well as the retail sale of alcohol. Ms. Mader
was not present at the meeting, but the Village Attorney and Village Manager had subsequent
conversations with her, and she is agreeable to restrict her ability to apply for a video gaming
license upon receipt of a liquor license. The attached ordinance creates a liquor license class
that is a combination license with video gaming prohibited. The cost of the license will be half
of the cost of a regular combination license, $1500 annually. Ms. Mader will be present at
Monday's meeting to answer any questions.
Upon the passage of this ordinance, Ms. Mader will make an administrative application to the
Village and the State of Illinois.

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March 12,2020

Village of Flossmoor,
I am requesting a liquor license for Dunning’s Market and Deli.
I would like to be able to sell packaged beer and wine as well as beer and wine by the glass.

My vision ( it has already been discussed with Carolyn Armstrong) is to cross market with the Brewery
and have their beer available for consumption and purchase. I would also like to curate a small but
exclusive wine and beer collection for purchase or on site consumption. We already have an amazing
collection of cheeses and salami and are planning to carry fresh beef/chicken/and poultry products. The
addition of beer and wine seems a natural fit.
I would also add the wine and beer to our already existing Supper Club Program. Customers would
choose the wine by the bottle to accompany their dinners.
We would also host wine tastings and wine and cheese classes. It would be a natural addition to our
cooking classes.
As with everything we do at Dunning’s Market, these additions would be done with the utmost in taste
in class.
I have already alerted my insurance carrier and am prepared to add dram insurance to my policy.
Thank you for your consideration in this matter.
Sincerely,
Maureen Mader
Dunning’s Market

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Attachment: Dunning's Liquor letter (Dunnings Liquor License)

I would also like to have the ability to have liquor available for specialty drink cocktails especially for
events. I do not foresee serving hard liquor day to day.

FMC ORDINANCE NO. __________
AN ORDINANCE OF THE VILLAGE OF FLOSSMOOR, COOK COUNTY, ILLINOIS, AMENDING
CHAPTER 103, ARTICLE 1 AND CHAPTER 150, ARTICLE 10 OF THE VILLAGE OF FLOSSMOOR
MUNICIPAL CODE (LIQUOR LICENSES)
WHEREAS, the Village of Flossmoor, Cook County, Illinois (the “Village”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, Chapter 103, Article 1 and Chapter 150 of Article 10 of the Village of
Flossmoor Municipal Code regulating licenses for the sale of alcoholic liquors and the fees for
such licenses; and,
WHEREAS, the Corporate Authorities believe it to be in the best interests of the Village
and its residents to amend the Village of Flossmoor Municipal Code to revise the class of license
and fees for the sale of alcoholic beverages at special events as hereinafter provided.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village
of Flossmoor, Cook County, Illinois, as follows:
Section 1: That Section 103-1-5, Article 1 of Chapter 103 of the Village of Flossmoor
Municipal Code is hereby amended by inserting a new paragraph H of said Section with the
following:
“H. Class AB-VGP - Restaurant, Package, Video Gaming Prohibited. Class AB-VGP
shall authorize the sale at retail of alcoholic liquor for consumption on the
premises described in the license; authorize the sale at retail of alcoholic liquor
in the original packages only on the premises where sold for consumption off
premises; and, prohibit any video gaming terminal as defined in the Video
Gaming Act of Illinois, 230 ILCS 40/1 et seq. to be located or operated on the
licensed premises.”
Section 2. Section 150-10-1, Article 10 of Chapter 150 of the Village of Flossmoor
Municipal Code is hereby amended by adding the following:
“I. Class AB-VGP: $1,500.00 per year.”
Section 3:
This Ordinance shall be in effect upon its passage, approval and publication as provided by law.
PASSED this ________ day of _____________, 2020.

AYES: _________________________________________

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NOES: ________________________________________
ABSENT: ______________________________________
ABSTAINED: ___________________________________
PASSED: _______________________________________
APPROVED: ____________________________________
PUBLISHED: ____________________________________
APPROVED:

______________________________________
Mayor
ATTEST:

____________________________________
Village Clerk

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TO:
FROM:
DATE:
SUBJECT:

Bridget Wachtel, Village Manager
Scott Bordui, Finance Director
April 20, 2020
Budget Amendment Resolution

During the fourth quarter of the 19-20 fiscal year the Board approved the following motion(s)
to amend the Village’s 19-20 fiscal year budget.
Attached is the resolution which the Board is required to adopt so that the budget amendments
may be filed with the Cook County Clerk.
Approval
Date
2-17-20
3- 2-20
3- 2-20
3- 2-20
3- 2-20
3- 2-20
3- 2-20
3- 2-20
3- 2-20
4- 6-20

Amount
$ 42,700
$479,489
$ 42,864
$ 5,085
$ 31,632
$ 3,515
$521,438
$ 35,147
$ 6,000
$ 48,000

Account No.
08-21-6-677
22-00-3-440
22-00-3-441
22-00-9-428
22-00-3-442
22-00-9-429
22-01-7-701
22-01-7-702
22-01-7-703
08-11-7-771

Description
Flossmoor Hills-Highlands assessment
FEMA fire station alerting grant
FEMA fire station alerting grant
FEMA fire station alerting grant
FEMA fire station alerting grant
FEMA fire station alerting grant
FEMA fire station alerting grant
FEMA fire station alerting grant
FEMA fire station alerting grant
Strand contract-water supply modeling

I request that approval of this resolution be placed on the April 20, 2020 Board Meeting
Agenda.

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RESOLUTION # __________
RESOLUTION AMENDING THE BUDGET FOR FISCAL YEAR 19-20 FOR THE VILLAGE OF
FLOSSMOOR
WHEREAS,
the Village of Flossmoor, County of Cook, State of Illinois has heretofore
adopted a budget for the fiscal year ending April 30, 2020 passed by the Mayor and Board of
Trustees of said Village of Flossmoor on April 15, 2019, a certified copy of said Budget and a
Certificate of Estimate of Revenues having been filed in the Office of the County Clerk on May
30, 2019; and
WHEREAS, circumstances have arisen during the fiscal year by which said Village wishes
to amend said budget filed with the County Clerk according to the general ledger numbers and
amounts listed in attachment A; and
WHEREAS, said Village has additional revenue and/or designated fund balances that will
be and is hereby allocated for said budget amendments as listed in attachment A;
NOW, THEREFORE, BE IT RESOLVED, that said budget filed with the County Clerk be
amended according to changes listed in attachment A.
BE IT FURTHER RESOLVED, that the Village Clerk is hereby directed to cause to be filed
with the County Clerk of Cook County, Illinois, a certified copy of this Resolution.

AYES: ________________________________________
NOES: ________________________________________
ABSENT: ______________________________________
ABSTAINED: ___________________________________
PASSED: _______________________________________
APPROVED: ____________________________________
PUBLISHED: ____________________________________
APPROVED:

Mayor

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ATTEST:

Village Clerk

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ATTACHMENT A - PAGE ONE OF ONE
BUDGET AMENDMENT

Fund
Water & Sewer
FEMA Fire Station Alerting
FEMA Fire Station Alerting
FEMA Fire Station Alerting
FEMA Fire Station Alerting
FEMA Fire Station Alerting
FEMA Fire Station Alerting
FEMA Fire Station Alerting
FEMA Fire Station Alerting
Water & Sewer

Account Title
Sewer System Maintenance

Account Number
08-21-6-677
FEMA Fire Assistance to Firefighters Grant
22-00-3-440
Local Share (Community Members)-Grant
22-00-3-441
Transfer from Foreign Fire Insurance Fund-Grant
22-00-9-428
Local Share (Community Members)-Non-Grant
22-00-3-442
Transfer from Foreign Fire Insurance Fund-Non-Grant
22-00-9-429
FEMA Fire Assitsance Grant Purchases
22-01-7-701
Fire Station Alerting Non-Grant Purchases
22-01-7-702
Administrative Costs
22-01-7-703
Water Supply Feasibility Study
08-11-7-771

Amount
$42,700
$479,489
$42,864
$5,085
$31,632
$3,515
$521,438
$35,147
$6,000
$48,000

4-20-20
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Attachment: Budamend (Resolution Amending FY20 Budget)

FY 2019-20 BUDGET

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TO:
FROM:
DATE:
SUBJECT:

Mayor Braun and Board of Trustees
Bridget Wachtel, Village Manager
April 20, 2020
FY 21 Budget Final Report

The Village Board has discussed the draft Fiscal Year 2021 budget during the last three Village
Board meetings, and you will conclude your review at the April 20 Village Board meeting with
the adoption of the budget. Also, at the April 20 meeting, we will hold the Public Hearing on
the Fiscal Year 2021 budget. Modifications to the draft budget are summarized in the following
attached documents:
1.
2.
3.
4.
5.

A spreadsheet listing the final budget totals including all adjustments
A spreadsheet showing additional funding requests
A spreadsheet listing the adjustments made to the draft FY 2021 budget
A spreadsheet listing the COVID-19 revenue adjustments
FY 21 General Fund and FY 21 Water and Sewer Fund summaries

Another copy of the FY 2021 budget was provided to the Board with the adjustments that have
been made to the budget since the initial presentation in March. Below is a chart depicting the
proposed final budget fund summary totals. For those funds utilizing fund balance, fund
balance is available and in some cases has been saved in previous years and set aside to fund
projects.
BUDGET SUMMARY
FISCAL YEAR 2021

General
Water Operations
Sewer Operations
Sanitary Sewer Rehabilitation
Storm Sewer
Capital Equipment
Municipal Parking Lots
Motor Fuel Tax
Fire Pension
Police Pension
11-501 (J) Fund
9-1-1
Debt Service
Drug Forfeiture
Public Art Program
Foreign Fire Insurance
Public Safety Donations
FEMA Fire Station Alerting Grant Fund

Revenues

Expenditures

$10,646,564
$2,891,467
$983,673
$1,824,130
$601,626
$870,347
$193,270
$317,505
$515,589
$2,738,182
$1,800
$175,661
$1,076,743
$2,050
$8,300
$20,650
$600
$553,805

$13,097,875
$2,925,200
$1,011,542
$1,771,043
$598,496
$4,200,485
$186,606
$410,094
$365,551
$1,458,323
$3,000
$175,661
$1,078,243
$7,000
$13,850
$11,600
$562,585

Allocated Fund
Balance*
$2,451,311
$233,912
$3,330,138
$92,589
$1,200
$1,500
$4,950
$5,550
$11,000
$8,780

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Library
TOTAL

$1,479,261
$24,751,773

$1,596,240
$29,473,394

$116,878
$4,721,621

*Each fund has adequate fund balance to cover each respective revenue gap.
You will note that the FY 2021 expenditures exceed the FY 2021 revenues. Analysis at the fund
level reveals that the additional expenditures are attributable to several reasons including
planned capital projects or carryover funds for projects which were not completed in FY 2020.
For example, the General Fund, which accounts for the majority of the expenses associated
with Village operations, reflects a $2,451,311 budgeted total deficit inclusive of a $847,249
operating deficit. While these numbers are alarming, I want to point out that $437,500 of that
is a direct reflection on the adjustments to revenues made in response to the pandemic. Had it
not been for this situation, that operating deficit would be $409,749, not unlike an amount we
have seen in previous years. The total deficit is largely a reflection of the planned use of fund
balance to cover projects in the Finance and Facilities Plan.
The operating deficit is largely attributable to the following: the economic impact of the
pandemic, an increased budget in the General Fund to support street resurfacing, an
unprecedented amount of carryovers as a result of our currently strained operations, an
increase in the Capital Equipment Fund contribution, non-union wage adjustments and step
adjustments and finally, additional funding requests. Below is a discussion on the response to
the pandemic and the budgeted deficits. More so than usual, consistent monitoring of our
revenues, expenditures and cash flow will be necessary, and we will need to remain flexible and
ready to adjust to budget amendments that reduce expenditures.
The somewhat good news in the final budget presentation is the performance of the Water and
Sewer Fund with small operating surpluses for both projected Fiscal Year 2020 and Fiscal Year
2021 at $132,607 and $123,948 respectively. The total fund position for both years reflects a
small deficit with the draw down of fund balance to support non-operating costs attributable to
the water meter replacement and water supply analysis. Projected Fiscal Year 2020 reflects a
$17,576 total fund deficit and Fiscal Year 2021 is budgeted at a $211,052 deficit. Keep in mind
that given the pandemic, we have not brought the annual discussion of water and sewer rates
to the Board in April as we normally would. We could delay that through May, but we will need
to address covering pass through and operating costs in the near future.
The Village is actively seeking and in some cases successfully receiving grant funding for several
capital projects and programs, like the Brookwood Bridge grant, and in some cases even
operational expenditures, such as offsetting the salaries of Fire Department Captains for the
next couple of years. In recent history, grant funds have been used for operational expenses
like bulletproof vests and fire turnout gear. New grants this year include the FEMA US Digital
grant and the award of a CMAP Local Road Safety Grant (not yet received). The Village has
other grant applications pending. A more detailed review of our grant opportunities can be

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found in the Finance and Facilities Plan in the Appendix of the annual budget.
COVID Impact
Given the situation with the COVID-19 pandemic and the economic slow-down, it is prudent to
revisit revenues and expenditures that could be impacted. It is still relatively early on in the
pandemic response and challenging to ascertain the full impact. The Village has made several
fee and penalty adjustments, like other businesses and utilities, in response to the crisis.
Examples include the waiver of late fees on vehicle stickers, waiver of water bill penalties and
shut offs, and waiver of online convenience fee charges. Other revenues with known impacts
include one month free on quarterly parking permits and reduced investment income interest
across various funds as a result of the federal reserve bank’s cuts in interest rates. Where these
revenue impacts are known, it is relatively easy to make the calculation adjustment. Generally,
for other revenues that are more unknown, our modifications followed this theory: a shelter in
place order extends into May and social behaviors and patterns that still aren’t back to normal
in June and July. Those types of revenues include sales tax, non-home rule sales tax, state
income tax, video gaming tax, motor fuel tax and local motor fuel tax, court fines, and
administrative tow fees.
In total, the COVID-19 revenue impact is estimated to reduce revenues by approximately
$573,384. The fund breakdown is as follows:
General
MFT
Storm Sewer
Water and Sewer
SSR
Capital Equipment
Municipal Parking

$437,500
$ 79,314
$820
$17,210
$470
$21,000
$17,540

Clearly, this situation will take constant monitoring, and since we are due to update the five
year projections this summer, we will have an opportunity shortly to revisit this issue. The other
challenge will be the cash flow with delayed revenues, for which the state has already
forewarned municipalities. Another possible delay could be the property tax distribution for
the second installment of the 2019 payable 2020 taxes. This is where our strong fund balance
combined with a delayed approach in starting capital projects will help us weather those
challenges.
Staff has already started contingency planning on the expenditure side as well. Similar to other
financial crises, we are prepared to provide a measured response with incremental decisions
for the Board’s consideration. Our shared goal with the Village Board is to preserve services

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through this pandemic and the economic fallout that will occur. As a reminder, the General
Fund, which accounts for the majority of our daily services, has several fixed costs to provide
today’s services. Removing the cost of salaries, benefits, contract personal and general liability
and workers compensation insurance leaves approximately $900,000 worth of commodities,
contracts and materials with which to provide those services. The point of this exercise is to
remind everyone how quickly we would be redefining services.
FY21 GENERAL FUND OPERATING COSTS LESS MAJOR FIXED COSTS
Operating Expenditures
$11,163,874
Personal Services
($ 6,322,272)
Fringe Benefits
($ 3,107,349)
Fire Contract Personnel
($ 559,073)
IRMA Premiums
($ 247,000)
Net
$ 928,180

Should we be in a position of holding status quo for Fiscal Year 2021, we suggest the following
contingency plan:
Capital Projects/Finance and Facilities Plan & Additional Funding Requests - Those projects
identified in Fiscal Year 2021 for which there is no grant funding would be placed on hold.
Those include Village Hall improvements (with reconsideration and hopefully exception of some
level of glass at both counters not only to address security but also to address social distancing
and the health of our employees), security and fencing around Public Works, replacement
Board and Committee Room furniture, and water meter replacement (although important to
the financial health of the Water and Sewer Fund, the $1.4 million outlay from the General
Fund would have to be deferred to infuse cash into operations). As we discussed, moving
forward with GIS will be on hold until well into Fiscal Year 2021 and could be reasonably
deferred depending upon our financial state. All other projects listed in Fiscal Year 2021 have
grants associated with them and any local share is a commitment that has already been made.
Capital Equipment Fund - The function of the Capital Equipment Fund is one of the strongest
financial policies that the Village has in place and has been a model for other organizations.
Many communities are not able or disciplined enough to save annually for equipment
replacement, forcing them to consider debt to replace equipment such as squads, engines and
dump trucks. That said, in a financial crisis we are prepared to defer as much replacement as
possible. Keep in mind that since the budget preparation and given our current strained
operations and social distancing, several Fiscal Year 2020 replacements had to be carried over
to Fiscal Year 2021; in total about $1.5 million worth of equipment. The impact on the General
Fund contribution to the Capital Equipment Fund increased by $60,373 to $633,763. Within the

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past week, staff has revisited this fund and at first blush, if we need to make any deferrals we
have identified $2,135,260 worth of items that could be deferred another year to infuse cash
into Village operations. By no means is this approach a long-term strategy and it is not
intended to imply that these replacements and purchases are not needed. It is a short-term
response to infuse cash to sustain operations.
Street Resurfacing Program - For the past few years, the Street Resurfacing Program has been
funded with MFT revenue and a contribution from the General Fund to increase the amount of
streets to be repaved. At the time of the preliminary budget, the MFT revenue was budgeted
to increase from $250,000 to $396,569. This was largely due to the legislative impact of an
adjusted per capita rate that nearly doubled the amount of revenue expected. We have also
budgeted a local MFT tax revenue in the General Fund. At the last Board meeting, the Board
directed staff to increase the General Fund supplement by $120,000 to a total of $150,000
which is included in the final budget presented. Also included in the final budget are revised
MFT and local MFT revenue amounts, reflecting the impact of the economy and social
distancing with a combined decrease of approximately $84,000 in revenue. It is still so early to
ascertain the full impact of the pandemic. We share the Board’s priority to resurfacing as many
streets as possible this year and therefore, we are recommending two smaller programs so that
we can adjust if the economy is worse. The first program would occur this summer and likely
be around $300,000 worth of work, a safe amount funded by MFT. A second program at
hopefully the remaining budget amount including the General Fund contribution would be bid
in January for March/April construction. This approach provides us the rest of the calendar
year to ascertain the financial impact.
Operations - After taking all of the above measures, cutting operating budgets and therefore,
programs and services would be next. Staff is already evaluating these budgets and would be
prepared to have these conversations with the Board if needed. We could defer the hiring of
part-time seasonal employees this year which would be a $52,000 savings. As a point of
reference, the last time we performed this exercise in 2016, we identified about $575,000 in
line item reductions impacting programs and services; those expenditure reductions would be
seen as a reduction of services we would be able to provide the community and with less
resources and training to accomplish it. Beyond that, in a critical position, we would be
evaluating benefits (some of which would have to be negotiated), hiring freezes and other
methods to reduce the workforce. Thankfully, our strong fund balance and all of the other
methods identified above would be first steps.
Overall, the Village of Flossmoor is in good fiscal health and we are in a fairly strong position to
face this pandemic challenge. Our success has been rooted in sound financial planning
combined with an incremental yet responsive approach to fluctuating economic impacts. In an
environment in which many private businesses and public agencies have cut services, we are
proud to report that we have been able to sustain current service levels, which has been a main

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objective of the Village Board. Diligent financial management has and will ensure the
continuation of the highest level of service to our residents for as long as possible.
Staff looks forward to working with the Board and the community in meeting all of our goals in
this upcoming fiscal year.
Attachments:
Spreadsheet listing final budget totals including all adjustments
Spreadsheet listing additional funding requests
Spreadsheet listing the adjustments made to the draft FY 21 budget
Spreadsheet listing the COVID impacts
General Fund Summary (dated April 15, 2020)
Water and Sewer Fund Summary (dated April 15, 2020)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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Attachment: FY 21 Budget Final Report Spreadsheets (FY 21 Budget Final Report)

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TO:
FROM:
DATE:
SUBJECT:

Mayor Braun and Board of Trustees
Bridget Wachtel, Village Manager
April 20, 2020
Resolution Authorizing the Payment of Wages and
Salaries

Annually, the Village is required to pass the attached resolution which authorizes the Village
Treasurer to pay wages and salaries. The Treasurer is only authorized to pay wages and salaries
in accordance with the Board authorized salary schedule and approved budget, in this case,
Fiscal Year 2021.

Packet Pg. 26

RESOLUTION # __________
Resolution Authorizing the Payment of Wages and Salaries for Fiscal Year 2021
BE IT RESOLVED that the Mayor and Board of Trustees of the Village of Flossmoor hereby
authorize the Village Treasurer to pay wages and salaries of employees during Fiscal Year
2020-2021 in accordance with the budget established by the Board and likewise without further
authorization, to make payment of all payroll taxes, pension contributions, and other such
obligations according to Federal, State, or pension fund requirements.
This Resolution shall be effective immediately upon its passage.
PASSED this ________ day of _____________, 2020.

AYES: ________________________________________
NOES: ________________________________________
ABSENT: ______________________________________
ABSTAINED: ___________________________________
PASSED: _______________________________________
APPROVED: ____________________________________
PUBLISHED: ____________________________________
APPROVED:

Mayor
ATTEST:

Village Clerk

Packet Pg. 27

7

TO:
FROM:
DATE:
SUBJECT:

Bridget Wachtel, Village Manager
Keith Damm, Assistant Fire Chief
April 20, 2020
Kurtz Agreement for Extension FY 21

The existing FY 20 budget contains $493,663 for the provision of contract
firefighter/paramedics from Kurtz Paramedic Services Incorporated. In FY 20 we had our most
difficult year in recent memory on our contract in terms of staffing. Given the state of the
economy leading through the current fiscal year we have had difficulty in replacing positions
when a contract firefighter/paramedic leaves for other positions. We are currently down one
position since early January, and we have not received any applications or resumes from Kurtz.
What we are finding is that some of the firefighter/paramedics are working part-time positions
that pay a higher rate but don’t have any benefits. According to Kurtz, other area departments
that have contract firefighter/paramedics are in the same situation and have increased their
base pay to make the positions more attractive.
We have completed a comparative review to make sure Flossmoor is competitive in the
marketplace as we want to attract and keep quality Firefighter/Paramedics to work on our
contract for as long as possible. While Flossmoor has been around the mid-point of pay for
contract firefighter/paramedic positions, due to economic conditions over the last year we have
fallen towards the bottom of the pay scale with many municipalities and fire districts increasing
their pay just to attract qualified candidates.
After the review, I propose a FY 21 wage increase of our entry-level starting pay to $48,000 per
year and an increase of 2% for those that are currently above $48,000. With the increase in
base pay and the 2% increase for those currently above a base pay of $48,000, this will bring
the renewal cost to $559,073.00 or $46,589.42 per month for Fiscal Year 2021. The salary
adjustment reflects half of the contract increase. The increase to $48,000 brings the base
hourly rate for a new firefighter/paramedic to $14.42 per hour, an increase from the current
$12.26 per hour for an entry level contract firefighter/paramedic. In conjunction with remaining
a competitively paid contract, the approved legislation to move the Illinois Minimum Wage to
$15.00 an hour, which is $49,920 per year base pay for a contract firefighter/paramedic, will
further require an increase to the base pay over the next few years.
The Fire Department is able to defer a car replacement and AED replacement, budgeted at
$40,000 and $11,500 respectively to help offset this large increase.
It has been many years since we have sought to re-bid our contract. At this time, it is our hope
that over the next Fiscal Year that we seek bids for our contract firefighter/paramedic services
to ensure that we are competitive in our costs for the service. There are 2 to 3 other companies
in our region that provide contract firefighter/paramedic services that we would seek bids from
while still maintaining the level of service that we are currently providing.

Packet Pg. 28

7

This contract renewal will also allow us to continue to capture a credit to the Village’s IRMA
premium for a contracted service. I ask that the Village Board approve and authorize the Village
Manager to enter into an “Agreement for Extension of Contract for Services” with Kurtz EMS. I
look forward to discussing this matter further at an upcoming meeting. If you have any
questions please feel free to contact me.

Packet Pg. 29

WHEREAS, the Village of Flossmoor ("Village') and Kurtz Paramedic Service, Inc. ("Kurtz")
entered into a Contract for Ambulance Service dated April 2014 ("Contract'), with annual extensions thereafter
and the parties desire to extend said agreement through April 30, 2021;
NOW, THEREFORE, for and in consideration of the mutual covenants herein contained the
parties agree as follows:

1.

Term. The term of this extension shall be from May 1 2020 ("Commencement Date")
until April 30, 2021 ("Termination Date").

2.

Contract Amount; Payment. In consideration of all the services rendered by KURTZ
hereunder the VILLAGE shall pay to KURTZ the sum of Five Hundred Fifty Nine
Thousand Seventy Three Dollars ($559,073.00) payable in equal monthly installments
of Forty-Six Thousand Five-Hundred Eighty-Nine Dollars and Forty-two cents
($46,589.42) payable on the first day of each succeeding month, commencing on May
1st , 2020.
Pay scale. Whereas the Village wishes to increase the starting yearly salary to
$48,000.00 a year. All current employees making less than $48,000.00/yr will be
increased to said amount and all current employees making greater than new starting
pay will receive a 2% raise.

3.

4.
Personnel
Kurtz shall provide six (6) full-time certified firefighters/paramedics, two (2) per shift,
under this extension.

5.

Insurance Coverage. KURTZ shall provide current Certificates of Insurance together
with additional party insured Endorsements complying with the Contract terms.

6.

Full Force and Effect. Notwithstanding any language or provisions in the Contract to
the contrary or inconsistent herewith, the terms and conditions of this extension shall
supersede and govern. All other terms of the Contract shall remain in full force and
effect.

Packet Pg. 30

Attachment: Flossmoor Extention 2020 (Paramedic Services Extension)

7.a

7.a

IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their duly authorized officials on the date first above written.
The Village of Flossmoor

Date_____________________
Attachment: Flossmoor Extention 2020 (Paramedic Services Extension)

By__________________________

Printed Name___________________________

Title________________________

AMR/KURTZ PARAMEDIC SERVICE, INC.
By_______________________

Date________________

Printed Name______________________________
Title______________________

2
Packet Pg. 31

8

TO:
FROM:
DATE:
SUBJECT:

Bridget Wachtel, Village Manager
John Brunke, Public Works Director
April 20, 2020
Contract Extension - FY21 Landscape Maintenance

Included in the approved FY21 Budget is $40,000 for Contract Landscape Maintenance. The
contract landscape maintenance includes the maintenance of 43 locations which include 7.4
acres of turf, 339 ornamental and shade trees and 1732 shrubs of varying sizes in planting beds.
Expectations for the level of a contractor’s performance for these services are extremely high
because of our desire to achieve and maintain a well-manicured look. The ability to adjust
services, tasks and address individual problems without affecting the cost is paramount due to
rapidly changing turf conditions caused by variations in the weather. Also, the State’s
requirement for chemical application licensing and annual training, along with the need for
proper equipment for large area treatment make the selection of a contractor challenging.
Services included in the contract landscape maintenance program are weed control, pest
control, fertilizing, core aeration, aggressive clean up, trimming of shrubs, mechanical edging,
and maintenance for the Flossmoor Garden and Sculpture Walk (Leavitt Park), and weekly grass
mowing services. Also, included in this contract is monthly right-of-way mowing and weedy lot
mowing (6 mowing events estimated).
The Village’s FY20 Contract Landscape Maintenance project was bid in on Wednesday, March
27, 2019, and Eternally Green Lawn Care Inc. of Frankfort, IL was the low bidder. The quantities
used in the bid documents are only estimates for the purpose of securing unit prices. The
amounts reflected in the bid are not guaranteed contract costs, but are a total of unit prices
based on estimated quantities.
The FY20 contract contains a provision that allows for the contract to be extended for up to
three years after the first year of the contract, with the approval of both parties. We have
spoken with our contractor, Eternally Green Lawn Care Inc., and they are willing to hold their
unit pricing and extend the contract for the FY21 program. Eternally Green Lawn Care Inc. has
been a good contractor to work with and their work has always been satisfactory.
For reference, the following were the bid results from the March 27, 2019, bid opening.
Contractor
Eternally Green Lawn Care Inc - Frankfort, IL
Suburban Landscaping - Chicago Heights, IL
Allscape, Inc - Romeoville, IL
C & T Lawn and Landscape - Lynwood, IL

Bid
$38,930.00
$52,300.00
$57,290.00
$103,564.00

Based on this information, Public Works staff is requesting that the Mayor and Village Board of

Packet Pg. 32

8

Trustees waive the competitive bidding process and authorize the Village Manager to sign an
extension agreement with Eternally Green Lawn Care, Inc. of Frankfort, Illinois for the FY21
Contract Landscape Maintenance Program, in the amount of $38,930.00 and authorize the
Village Manager to approve expenditures up to the budgeted amount of $40,000.00 in the
event additional mowings are needed.

Packet Pg. 33

9

TO:
FROM:
DATE:
SUBJECT:

Bridget Wachtel, Village Manager
John Brunke, Public Works Director
April 20, 2020
Contract Extension - FY21 Parkway Tree Services

The services included in this contract are for the removal of dead, diseased, and dangerous trees,
stump grinding, tree trimming, and emergency work. The approved FY21 budget for this contract is
$122,000. Out of this budgeted amount, $52,000 is allocated for rotational tree trimming in our
neighborhoods. This year, the tree trimming will take place in the Golfview/Robertson, Estates,
and Flossmoor Dells neighborhoods.
This contract contains a provision that the contract can be extended for up to three years after the
first year of the contract, with the approval of both parties. We have talked with our contractor,
Winkler’s Tree Service, and they are willing to hold their unit pricing and extend the contract for
the FY21 program. The quantities listed in the original contract documents are only estimates for
the purpose of securing unit prices. The proposed extension is based on the unit prices set forth in
the original contract dated July 2, 2018. Actual program expenditures are limited to the budgeted
amount of $122,000. If approved, this will be the second extension of this contract.
Winkler’s Tree Service has been the Parkway Tree Services contractor for fiscal years 2012, 2014,
and 2015 thru 2019. Each time the contract has been re-bid in this period, the unit prices have
stayed consistent or gone up. Winkler’s Tree Service has been a good contractor and requested
tasks have been performed in a timely manner. For these reasons, Public Works has determined
that the best option is to extend the contract at the same unit prices listed in the FY19 contract.
Based on this information, Public Works staff is requesting that the Mayor and Village Board of
Trustees waive the competitive bidding process and authorize the Village Manager to sign an
extension agreement with Winkler’s Tree Service of LaGrange Park, Illinois for the FY21 Parkway
Tree Services Contract, and approve expenditures up to the budgeted amount of $122,000.

Packet Pg. 34

10

TO:
FROM:
DATE:
SUBJECT:

Mayor Braun and Board of Trustees
Bridget Wachtel, Village Manager
April 20, 2020
Emergency Declaration Granting Powers to the Mayor

The purpose of the attached ordinance is to ensure the continued operations for the Village of
Flossmoor during a Declaration of Emergency, specifically the COVID-19 pandemic. As a unit of
government, the Village has several checks and balances to ensure that the democratic process
is upheld in policy making and the expenditure of funds. Given the pandemic, the Village may
be faced with circumstances in which decisions and the spending of money that would
otherwise be made by the Board need to be expedited during the time in between board
meetings. This ordinance provides the Mayor with that authority and sunsets at the next board
meeting, unless renewed.

Packet Pg. 35

ORDINANCE NO. __________
AN ORDINANCE GRANTING EMERGENCY POWERS TO THE MAYOR OF THE VILLAGE OF
FLOSSMOOR, COOK COUNTY, ILLINOIS
WHEREAS, the Village of Flossmoor, Cook County, Illinois (the “City”) is a duly organized
and validly existing non home-rule municipality created in accordance with the Constitution of
the State of Illinois of 1970 and the laws of the State; and
WHEREAS, the United States Centers for Disease Control (CDC), the United States
Department of Health and Human Services (HHS), and the World Health Organization (WHO)
have each determined that SARS-CoV-2 virus causes the COVID-19 respiratory disease which is
a new strain of coronavirus that had not been previously identified in humans and is easily
spread from person to person causing serious illness or death; and
WHEREAS, on January 31, 2020, the Secretary of Health and Homeland Security
declared a public health emergency for the entire United States of America concerning COVID19; on March 9, 2020, Governor Pritzker issued a disaster proclamation concerning the spread
of COVID-19 in Illinois which has since been extended; and on March 13, 2020, President Trump
declared a national emergency concerning the COVID-19 pandemic; and
WHEREAS, the Illinois Department of Public Health has now confirmed localized
community person-to-person transmission of COVID-19 in Illinois, significantly increases the risk
of exposure and infection to Illinois’ general public and creating an extreme public health risk in
the City and throughout the State. As has been experienced around the world with the SARSCoV-2, the COVID-19 virus has the potential to infect large numbers of people in a short
amount of time, placing extreme burdens on the health care system and the economy; and
WHEREAS, in order to prevent the spread of COVID-19 in the Village, and to protect the
residents of the Village from disease and death, the Mayor and Board of Trustees deem it to be
in the best interest of the Village’s residents, business owners, Village officials and Village staff
to declare a State of Emergency and authorize the Mayor to undertake the actions hereinafter
set forth deemed necessary to respond to this emergency; and

Packet Pg. 36

WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-1-6, provides for the declaration of
a state of emergency and the grant of extraordinary authority to the Mayor by ordinance
passed by the Board of Trustees; and
WHEREAS, the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, further
provides for emergency local disaster declaration by the principal executive officer which is the
Mayor in the case of the Village.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village
of Flossmoor, Cook County, Illinois, as follows:
Section 1. - RECITALS
The foregoing recitals shall be and are hereby incorporated as findings of fact as if said
recitals were fully set forth herein.
Section 2. - LOCAL STATE OF EMERGENCY
It is hereby found that the declaration of the Department of Health and Human Services
and the proclamation of the Governor of the State of Illinois of the existence of a pending
disaster collectively affirm there exists a State of Emergency in the Village.
Section 3. - ORDERS AUTHORIZED
In the interest of public safety and welfare and to address the issues caused by the
emergency, the Mayor is authorized to take the following actions during the State of
Emergency:
1)

Take all actions reasonably necessary to respond to the emergency;

2) In the event the State of Emergency extends beyond the current fiscal year and a
new budget has not been approved, the Mayor shall be authorized to approved new
spending by the Village during the existence of this State of Emergency;
3) Take any and all actions authorized by the Illinois Emergency Management Agency
Act, 20 ILCS 3305/1 et seq., and in particular those set out in Section 10 “Local
Disaster Declarations” as may be made applicable to the Village;

Packet Pg. 37

4) Authorize the delay or suspension of Village programs or services, application
deadlines, penalty or late payment provisions associated with payment of Village
fees, adjudication hearings, code enforcement, and zoning provisions;
5) Implement such emergency procedures as may be necessary for the preservation of
the health and safety of Village employees;
6) In consultation with the Village Manager, implement alternative staffing, protocols,
and procedures for the Village’s Police Department, Fire Department, Public Works
Department and other administrative offices; and
7) Cooperate and coordinate with all emergency operations of the Cook County, State
of Illinois and all other local governments to best utilize the resources of all
governments and agencies in the area to respond to the state of emergency.
Section 4. - DURATION
This Ordinance shall be in full force and effect until the first to occur, a declaration that
the State of Emergency no longer exists or the first regular meeting of the Board of Trustees
after the state of emergency has been declared. This Ordinance may be reinstated by the
Board of Trustees at any regular meeting so long as the state of emergency remains.
Section 5. This ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.

AYES: _________________________________________
NOES: ________________________________________
ABSENT: ______________________________________
ABSTAINED: ___________________________________
PASSED: _______________________________________
APPROVED: ____________________________________

Packet Pg. 38

PUBLISHED: ____________________________________
APPROVED:

______________________________________
Mayor
ATTEST:

____________________________________
Village Clerk

Packet Pg. 39

11

TO:
FROM:
DATE:
SUBJECT:

Bridget Wachtel, Village Manager
Allison Matson, Assistant Village Manager
April 20, 2020
Consideration of a Call One Customer Service
Agreement Renewal

The Village uses Call One for telecommunications services, such as phone and fax lines. Call
One’s contract is bid through the Suburban Purchasing Cooperative, a joint purchasing program
of several suburban Councils of Government, including South Suburban Mayors and Managers
(SSMMA). Participation in a joint purchasing contract is permitted in the Village's Purchasing
Policy. The Village works with Sound Incorporated, which reviews services to recommend the
best options.
The subject agreement is for the analog business lines serving Village Hall and Public Works.
The Village Board approved a Master Service Agreement with Call One and an agreement for
the PRI system, the technology that supports calls from the Village to the outside, in February.
At the time of our renewal, our account representative overlooked this portion of the
agreement, but the agreement will be retroactive to February. The rate list is attached.
As part of the phone system hardware replacement project, the Village will review Call One and
other providers to determine the best options for phone lines going forward. We aim to have
that project implemented when this agreement terminates in 2021.
The Village’s experience with Call One and, consequently, AT&T as a carrier, has been positive.
The Village Attorney's office has reviewed the agreement. I recommend the Mayor and Board
of Trustees authorize the Village Manager to enter into a 12-month Customer Service
Agreement with Call One as presented.

Packet Pg. 40

Attachment: Village of Flossmoor Analog Renewal CSA #36067 (Consideration of a Call One Customer Service Agreement Renewal)

11.a

Renewal
Customer Service Agreement
This Customer Service Agreement ("Agreement") authorizes Call One® Inc., with a principal place of business at 225 West Wacker,
Floor 8, Chicago, IL 60606 ("Call One") to provide telecommunication services ("Services") to the customer identified immediately
below ("Customer"). The Services provided hereby are subject to the Terms and Conditions set forth in this Agreement.
Customer

Village of Flossmoor

Address

2800 Flossmoor Rd

City

Flossmoor

ST

IL

ZIP

60422

Please check box to determine term and discount
[X] 1 Year
[ ] 2 Year
[ ] 3 Year

Additional Charges: Member of SPC. All rates and discounts are subject to the rates and discounts contained in the SPC underlying
agreement. Prices subject to change. Carrier Access Fees - Waived. This agreement shall be effective February 4th, 2020.

Service/Additional Terms:
Renewal of existing services.

Billing Telephone Numbers (BTN) associated with this account:
Physical Location

City, State

BTN

2800 FLOSSMOOR RD; Flr 1

FLOSMR, IL

708-647-0179

19700 CENTRAL PARK AV; Flr 1

FLOSMR, IL

708-798-0299

2800 FLOSSMOOR RD

FLOSMR, IL

708-798-2301

2800 FLOSSMOOR RD

FLOSMR, IL

708-798-2302

2800 FLOSSMOOR RD; Flr 1

FLOSMR, IL

708-798-4016

2800 FLOSSMOOR RD

FLOSMR, IL

708-798-7480

2800 FLOSSMOOR RD

FLOSMR, IL

708-922-1732

2800 FLOSSMOOR RD; Flr 1

FLOSMR, IL

708-957-4102

Authorized customer signature

Date

Print name

Title

CallOne authorized signature

Print name

225 W Wacker Drive 8th Floor - Chicago, IL 60606 - Telephone 312-681-8300 - Fax 312-681-8301
Page 1 of 3

36067

Call One Inc.

Date

Packet Pg. 41

1700 CENTRAL PARK AV; Flr 1

FLOSMR, IL

708-957-4137

2800 FLOSSMOOR RD

FLOSMR, IL

708-957-4500

2800 FLOSSMOOR RD; Flr 1

FLOSMR, IL

708-957-5024

2800 FLOSSMOOR RD

FLOSMR, IL

708-R16-0538

Attachment: Village of Flossmoor Analog Renewal CSA #36067 (Consideration of a Call One Customer Service Agreement Renewal)

11.a

Billing Telephone Numbers (BTN) (continued):

Customer initials ____________________

Call One Inc.
225 W Wacker Drive 8th Floor - Chicago, IL 60606 - Telephone 312-681-8300 - Fax 312-681-8301
Page 2 of 3

36067

Call One initials ____________________

Packet Pg. 42

11.a

Terms and Conditions

Attachment: Village of Flossmoor Analog Renewal CSA #36067 (Consideration of a Call One Customer Service Agreement Renewal)

1. Term. Customer hereby orders the Local Exchange, Interexchange and miscellaneous services incident thereto as described herein (collectively, the
"Services") for the term selected by Customer on Page 1 of this Agreement (the "Term"), effective as of the date the Services are installed or first
provided (the "Effective Date"). This agreement shall renew, on the same terms and conditions, for successive one-year terms unless either party has
given sixty (60) days prior written notice of termination of this Agreement. Upon expiration of the Term, the usage rates and monthly recurring charges
applicable to a Term other than Month-to-Month will revert to Call One's prevailing month-to-month rates unless Customer has (1) entered into a
successor agreement or (2) canceled the Service, in each case effective as of the expiration of the Term. Call One is not responsible for notifying
customer of the expiration of any Term.
2. Rates. (a) Unless otherwise specified on Page 1 of this Agreement, Call One's prevailing month-to-month rates for lines, features, other monthly
recurring charges and non-recurring charges (e.g., installation, service establishment and/or other non-recurring charges) will apply to the Services. By
executing this Agreement, Customer acknowledges that it has received notice of and is aware of the rates and other charges that apply to the Services
that are not specifically identified on Page 1 of this Agreement. If there is any change to Call One's prevailing rates or charges that apply to the
Services, Customer will be notified in its monthly invoice or in the applicable state tariff, effective as stated therein. If Customer has elected a Term
other than Month-to-Month, the usage rates and monthly recurring charges (each expressed as a rate or as a discount off Call One's prevailing
month-to-month rates) identified on Page 1 of this Agreement will apply to the Services during the Term. (b) Call One shall also bill Customer as a
separate line item all applicable federal, state and other governmental fees, surcharges and taxes. (c) Call One may, at its sole discretion, increase the
rates for Band C, 1+ long distance or inbound 800/888 toll-free Services, if and to the extent the charge from the local exchange carrier to terminate the
outbound calls or to originate the inbound calls exceeds twenty-five percent of the rate for that Service, and that Service will be provided on a
month-to-month term.
3. Authorization. Customer authorizes Call One to act as its agent for purposes of obtaining information on Customer's existing telecommunications and
related service(s) and to submit orders to reflect the Services ordered under this Agreement for the specific Billing Telephone Numbers (BTN) and/or
physical locations listed below and included in any supplement to this Agreement. This grant of agency shall remain in effect until revoked by Customer.
4. Existing Commitments. (a) If Customer has an existing term commitment contract with another service provider (a "Third Party Commitment"),
Customer acknowledges that, in addition to the Terms and Conditions of this Customer Service Agreement, Customer shall remain obligated under the
terms of such Third Party Commitment and shall be solely responsible for any penalties, fees or charges by virtue of that Third Party Commitment. (b)
If, as part of Call One's provision of Services, Customer terminates a Third Party Commitment(s), Customer agrees that it is solely responsible for the
fees associated with such termination. Further, no discount is provided for the related services unless and until Customer has agreed to terminate the
Third Party Commitment(s) as provided above or the Third Party Commitment(s) has expired and Customer has entered a new agreement directly with
Call One.
5. Early Termination/Cancellation. Early Termination/Cancellation. Customer shall be required to provide Call One a minimum of 30 days' notice in
writing of any termination or cancellation of Service(s). (a) If Customer terminates the Service in whole or in part prior to the expiration of the Term,
Customer will be liable for an early termination charge equal to the monthly recurring charges for the remainder of the Term. In addition, Customer shall
also be liable for any installation and/or other non-recurring charges that were waived. (b) If Call One terminates Service(s) in whole or in part due to
Customer's non-payment or default, customer will be deemed to have terminated the Service(s) and will be liable for all early termination charges. (c) If
Customer Cancels Service before the Service is established, Customer shall be liable to Call One for all reasonable expenses incurred by Call One to
process the order for Service.
6. Inside Wiring. The applicable rates for inside wiring provided directly by Call One to Customer are specified on the technician-charges page of the Call
One website at www.callone.com. Inside wiring provided by a third party vendor will be billed at their applicable rates and charges. In addition, any
installation charges identified on Page 1 of this Agreement applies to the initial Service installation and does not include inside materials and wiring.
7. Liability. The entire liability of Call One, if any, for damages to Customer or to any third party whether in negligence, tort, contract or otherwise, which
may arise from Call One's performance or non-performance of the Services is limited to an amount equal to a prorated adjustment of applicable monthly
recurring charges for the Services affected or any portion thereof. The foregoing limitation of liability includes any mistakes, omissions, interruptions,
delays, errors or defects in transmission occurring in the course of installing and/or furnishing the Service.
8. Applicability of Tariffs. This Agreement orders Services at rates provided herein and subject to the terms and conditions set forth in Call One's
then-applicable state tariff, which tariff is incorporated by reference. State tariffs are available through the regulatory page of the Call One web site
currently at www.callone.com. Customer acknowledges all services purchased pursuant to this agreement are for business purposes.
9. Assignment. Customer may not assign this Agreement (by operation of law or otherwise) without the prior written consent of Call One, which consent
will not be unreasonably withheld or delayed. Any prohibited assignment shall be void ab initio.
10. Entire Agreement. Signed facsimile or scanned copies of this Agreement will legally bind the parties to the same extent as originally executed
documents. The terms contained in this Agreement and any documents attached and referenced herein constitute the entire agreement between the
parties with respect to the subject matter hereof.
11. Jurisdiction / Collection Costs. Any action or proceeding arising out of or related to this Agreement, the Tariffs or Services may be commenced in
any state or Federal court of competent jurisdiction in the State of Illinois. The Parties submit and expressly consent to the jurisdiction of such court and
expressly waive any right to a trial by jury. Call One shall be entitled to recover from Customer all reasonable collection costs, including attorneys fees.

Customer initials ____________________

Call One Inc.
225 W Wacker Drive 8th Floor - Chicago, IL 60606 - Telephone 312-681-8300 - Fax 312-681-8301
Page 3 of 3

36067

Call One initials ____________________

Packet Pg. 43

11.b

Local Service

Cost

Cost Duration

Bands A

$0.015/minute

Per minute/billed in 6 second increments

Bands B

$0.032/minute

Per minute/billed in 6 second increments

Bands C

$0.018/minute

Per minute/billed in 6 second increments

Based on Service Utilized

Per Month

Local 800

$0.029/minute

Per minute/billed in 6 second increments

Centrex

$9.00 per line

Per Month

Alternate Answer

$0.42 per line

Per Month

Busy Line Transfer

$0.42 per line

Per Month

Call Forwarding

$9.45 per line

Per Month

Call Waiting

$9.52 per line

Per Month

Call Hold

No charge

Na

Call Pickup

No charge

Na

Call Transfer Deluxe

No charge

Na

Intercom Calling

No charge

Na

Message Waiting Indicator

$0.21

Per Month

Message Waiting

$1.13

Per Month

Speed Calling-30

$6.13

Per Month

Three Way Calling

$8.47

Per Month

No Charge

Na

Music on Hold

$12.60

Per Month

Privacy Features

$18.94

Per Month

Ring Down Line Capabilities

$5.95

Per Month

Port Conferencing

$60.00/$57.50

Per Month/3 Year

Speed Call Long

$6.12

Per Month

Speed Call Short

$16.45

Per Month

Multi Ring Service

$3.50

Per Month

Automatic Callback

$3.82

Per Month

Caller ID

$5.00 per line

Per Month

Caller ID with Name

$7.00 per line

Per Month

Remote Call Forwarding

$5.50 per line

Per Month

$5.39

Per Month

Voice Mail

$8.00 per box

Per Month

Fax Mail

$8.00 per box

Per Month

Domestic Outbound Switched

$0.020/minute

Per minute billed in 6 second increments

Domestic Outbound Dedicated

$0.015/minute

Per minute billed in 6 second increments

International Switched

See Addendum B

Per minute billed in 6 second increments

Local Unlimited

Multiple Line Appearances

Repeat Dialing

Long Distance

1
Packet Pg. 44

Attachment: SPC-Call-One Pricing (002) (Consideration of a Call One Customer Service Agreement Renewal)

SPC RFP #188 Pricing (June 1, 2019 – May 31, 2020)

Service

Cost

Cost Duration

International Dedicated

See Addendum B

Per minute billed in 6 second increments

800 Inbound Switched

$0.020/minute

Per minute billed in 6 second increments

800 Inbound Dedicated

$0.015/minute

Per minute billed in 6 second increments

Calling Card

$0.15/minute

Per minute billed in 6 second increments

Multi-party Conferencing

$0.10/minute

Per minute/per participant

1+ Dialing Only

No Charge

Na

Analog and Data Circuits

Flat Rate Billing Increments

Based Upon Utilized Service

56K Local Distribution Access Area A

$400.80

Per Month

Access Area B

$400.80

Per Month

Access Area C

$400.80

Per Month

Access Area A

$63.00

Per Month

Access Area B

$63.00

Per Month

Access Area C

$63.00

Per Month

Channel Mileage Per Mile

$5.70

Per Month

Call One DS-1 Service Point to Point
DS-1 Local Distribution Channel Access
Area A

$128.90

3-Years

Access Area B

$139.00

3-Years

Access Area C

$140.00

3-Years

Access Area A

$61.75

3-Years

Access Area B

$61.75

3-Years

Access Area C

$79.25

3-Years

Access Area A

$24.30

3-Years

Access Area B

$24.30

3-Years

Access Area C
Call One DS-3 Service Intralata Point to
Point

$24.30

3-Years

Local Distribution Channel Access Area A

$1.375.00

3-Years

Access Area B

$1,425.00

3-Years

Access Area C

$1,550.00

3-Years

Access Area A

$315.00

3-Years

Access Area B

$315.00

3-Years

Access Area C

$315.00

3-Years

56K Channel Mileage Termination

DS-1 Channel Mileage Termination

Service
Channel Mileage Per mile

Channel Mileage Termination

2
Packet Pg. 45

Attachment: SPC-Call-One Pricing (002) (Consideration of a Call One Customer Service Agreement Renewal)

11.b

11.b

Service

Cost

Cost Duration

Access Area A

$95.00

3-Years

Access Area B

$95.00

3-Years

Access Area C

$95.00

3-Years

ISDN Prime AT&T

$475.00

3-Years

ISDN Prime - Call One Alt Carrier

$220.00

3-Years

56K

Based Upon Service Address

3-Years

64K

Based Upon Service Address

3-Years

128K

Based Upon Service Address

3-Years

256K

Based Upon Service Address

3-Years

384K

Based Upon Service Address

3-Years

512K

Based Upon Service Address

3-Years

768k

Based Upon Service Address

3-Years

1.5mbps

Based Upon Service Address

45mbps/DS3

Based Upon Service Address

Attachment: SPC-Call-One Pricing (002) (Consideration of a Call One Customer Service Agreement Renewal)

Channel Mileage Per Mile

MPLS Port Speed & Local Loop

Committed Info Rate
8KBPS

Based Upon Service Address

3-Years

16KBPS

Based Upon Service Address

3-Years

32KBPS

Based Upon Service Address

3-Years

64KBPS

Based Upon Service Address

3-Years

128KBPS

Based Upon Service Address

3-Years

192KBPS

Based Upon Service Address

3-Years

256KBPS

Based Upon Service Address

3-Years

384KBPS

Based Upon Service Address

3-Years

440KBPS

Based Upon Service Address

3-Years

512KBPS

Based Upon Service Address

3-Years

768KBPS
Network to Network Interface OffPremise Extensions

Based Upon Service Address

3-Years

Access A, B & C

Based Upon Service Address

3-Years

VPLS
Interlata DS-1 Point to Point Pricing Per
DS-O mile* Pop to POP
Interlata DS-3 Point to Point Pricing Per
DS-O mile* Pop to POP

Based Upon Service Address

3-Years

Based Upon Service Address

3-Years

Internet DS-1 Connectivity

Based Upon Service Address

3-Years

Internet DS-3 Connectivity
ISDN Direct Flat Rate Dial Up 128K
Connection

Based Upon Service Address

3-Years

Based Upon Service Address

Month to Month

3
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Service
ISDN Direct Non-Flat Rate Dial Up 128K
Connection

Cost

Cost Duration

Based Upon Service Address

Month to Month

192K SDSL

$115.00

3-Years

384 SDSL

$125.00

3-Years

30% off on Call One Tariff Rates

Per Month

Private Line

Based Upon Service Address

Per Month

Off-premise Extensions

Based Upon Service Address

Per Month

$19.90

Per Month

Connectivity

Based Upon Service Address

12 Month

T1, DS3, Ethernet up to 10GigE

Based Upon Service Address

3-Year

MPLS VPN

Based Upon Service Address

Per Month

Based Upon Email Requirements

Per Month

Based Upon Service Address

Per Month

Attachment: SPC-Call-One Pricing (002) (Consideration of a Call One Customer Service Agreement Renewal)

11.b

DSL

Low Baud Circuits
Analog and Digital Circuits

POTS Lines
Data Services

Hosting
Email
Converged Voice & Data
SIP Trunking:

Per Month

SIP Trunk with Handoff:

Per Month

Call One SIP Metered

$7.00

3-Year

Call One SIP 500

$10.95

3-Year

Call One SIP 1000

$13.95

3-Year

Call One SIP 2000

$17.95

3-Year

Managed Network Services

Quote Per Solution

Per Month

Managed Network Security

Quote Per Solution

Per Month

Fiber Build Capabilities

Quote Per Solution

Per Month

Colocation

Quote Per Solution

Per Month

Public Cloud

Quote Per Solution

Per Month

Private Cloud

Quote Per Solution

Per Month

Hybrid Cloud

Quote Per Solution

Per Month

Disaster Recovery

Quote Per Solution

Per Month

Managed Remote Backup

Quote Per Solution

Per Month

Data Center

Equipment Solutions
Communications Systems

Quote Per Solution

Routers

Quote Per Solution

Switches

Quote Per Solution

Support
Single ARM for Each (COG)

No Charge

Na

4
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Service

Cost

Cost Duration

Single Service

No Charge

Na

24/7 Coverage

No Charge

Na

No Charge

Na

Within 4 Hours (Emergency Call)

No Charge

Na

Within 2 Hours (Emergency Call)

No Charge

Na

No Charge

Na

Attachment: SPC-Call-One Pricing (002) (Consideration of a Call One Customer Service Agreement Renewal)

11.b

Response Guarantee
Within 1 Working Day
(Regular Service Call)

Billing
Single Source Billing
Simplified Bill Format

No Charge

Na

$3.00 per sub-account

Per Month

Bill Analysis

No Charge

Na

Optional Billing Media Online

No Charge

Na

Online Customer Portal

No Charge

Na

Customizable Bill Format

Continuity
Ability to Assume Existing Contract

No Charge

No Disruption of Existing Service

No Charge

Na

Dedicated Internet

10% Off List Price

3-Year

MPLS

10% Off List Price

3-Year

Ethernet

10% Off List Price

3-Year

Private Line

10% Off List Price

3-Year

Broadband Internet

10% Off List Price

3-Year

Wireless

10% Off List Price

3-Year

Usage Bundles

10% Off List Price

3-Year

Call One UC

10% Off List Price

3-Year

Call One C3 Cloud Contact Center

10% Off List Price

3-Year

SD-WAN

10% Off List Price

3-Year

Managed Router
National Pricing:

10% Off List Price

3-Year

Call One SIP Metered

$7.00

3-Year

Call One SIP 500

$10.95

3-Year

Call One SIP 1000

$13.95

3-Year

Call One SIP 2000

$17.95

3-Year

10% Off List Price

3-Year

Additional Features & Capabilities

SIP Trunk Lines:

SD-WAN

5
Packet Pg. 48

Service
Managed Router

Cost
10% Off List Price

Cost Duration
3-Year

10% Off List Price
10% Off List Price – Based on NPA/NXX
Tool for every service address
Based on service address

3-Year
Month to Month

DIA

Based on service address

3-year

MPLS

Based on service address

3-year

Wireless
POTS (Non-Illinois, Non- AT&T)
Broadband

Private Line

Attachment: SPC-Call-One Pricing (002) (Consideration of a Call One Customer Service Agreement Renewal)

11.b

3-year

Based on service address
3-year
Discounts may not be applied or added to existing services or existing rates
New Service Contract is required using current list pricing to receive discounts

6
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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)

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Communication: Presentation of Bills for Approval and Payment (April 20, 2020) (REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS)