On the agenda: Morrison meeting — Data Center (Mar 18)

County Board Agenda
Whiteside County
Board Room, Law Enforcement Center, Morrison IL
2026-03-18 18:30 - 2026-03-18 19:30 CDT

Table of Contents
I. CALL TO ORDER BY THE CHAIR.
II. ROLL CALL BY CLERK.
III. PLEDGE OF ALLEGIANCE.
IV. READING AND APPROVAL OF THE JOURNAL.
V. STANDING RESOLUTIONS AND ACKNOWLEDGEMENTS
A. Board Motion: To adopt Resolution of Condolence for the family of Virginia Ann
Joerger..............................................................................................................................5
Resolution-Virginia Ann Joerger 2026.pdf...................................................................5
B. Board Motion: To adopt Resolution of Condolence for the family of Phyllis
Stralow..............................................................................................................................6
Resolution-KenStralowMom2026.pdf...........................................................................6
VI. COMMUNICATION
A. Rock Falls Clean Air Act Permit Progam..................................................................7
Communication City of Rock Falls Clean Air Program 2026.pdf..................................7
VII. BUILDING AND ZONING ACTION ITEMS.
VIII. COMMENTS FROM THE PUBLIC.
IX. REPORTS FROM THE COUNTY OFFICERS - Kim Ewoldson, Sauk/SBDC
X. COMMITTEE REPORTS AND RECOMMENDATIONS.
A. Public Works Committee............................................................................................9
Special Public Works Committee Meeting Agenda Minutes.pdf..................................9
Public Works Committee -REVISED Minutes.pdf......................................................10
1. Action Items
a. Board Motion: To approve the Resolution and Award for the 2026 Seal
Coat Letting, as presented..............................................................................14
Resolution 26-XX000-00-01-GM SEAL COAT.pdf......................................14

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_Bid Tab 2026 Seal Coating.pdf..................................................................15
b. Board Motion: To recommend the approval of the Resolution for the
award of Above-Ground Tank Replacement to Seneca Companies of
Davenport, IA, not to exceed $250,000.........................................................17
Resolution Fuel Tank Replacement.pdf.......................................................17
_Bid Tab 26-00272-00-MG - Tank Replacement Project-REBID.pdf..........18
c. Board Motion: To recommend the approval of the Resolution for the
award of the Asset Management Project, as presented..............................19
Resolution Asset Mgmt - Cloudpoint.pdf.....................................................19
d. Board Motion: To approve the State of Illinois Certificate of Authority
by Vote for Road Salt Contract.......................................................................20
CMS Certificate of Authority by Vote 02.10.26.pdf......................................20
e. Board Motion: To approve the Ordinance amending the County's Travel
and Reimbursements......................................................................................21
Amending county - Travel 03-26.pdf............................................................21
ARTICLE_VII.___TRAVEL_AND_REIMBURSEMENTS.pdf.......................22
f. Board Motion: To place on file the Public Works Committee's meeting
report, February 2026 claim reports, Township motor fuel tax claims and
related informational items, as presented.
B. County Offices Committee.......................................................................................24
County Offices Committee Minutes - 2026-03-10T094228.548.pdf...........................24
1. Action Item
a. Board Motion: To place on file the County Office's meeting report,
February 2026 claim reports and related informational items, as
presented.
C. Public Safety Committee..........................................................................................26
Public Safety Committee Minutes - 2026-03-10T095500.511.pdf.............................26
1. Action Items
a. Board Motion: To approve the purchase of the PC JIMS Prosecutor
from Goodin Associates in the amount of $44,941.00.................................29
States Atty Bid PC Jims Prosecutor Mar 2026.pdf......................................29
b. Board Motion: To place on file the Public Safety Committee's meeting
report, February 2026 claim reports, States Attorney Annual Report and
related informational items, as presented.

2

D. Health & Social Services Committee.......................................................................31
Health & Social Services Committee Minutes (46).pdf..............................................31
1. Action Item
a. Board Motion: To place on file the Health & Social Services
Committee's meeting report, February 2026 claim reports and related
informational items, as presented.
E. Judiciary Committee.................................................................................................33
Judiciary Committee Minutes (44).pdf........................................................................33
1. Action Item
a. Board Motion: To place on file the Judiciary Committee's meeting
report, February 2026 claim reports and related informational items, as
presented.
F. Finance Committee....................................................................................................35
Finance Committee Minutes (40).pdf.........................................................................35
1. Action Items
a. Board Motion: To approve the MOU with Regan Mass Transit..............38
RMTD Memorandum of Understanding Concerning Annexation of Whiteside
County, clean copy, 02172026.pdf....................................................................38
b. Board Motion: To approve the request for support in the amount of
$400,000 to Whiteside County Airport Board from the ARPA funds
allocated to lost revenue standard election to build a corporate
hanger...............................................................................................................44
Airport.pdf....................................................................................................44
c. Board Motion: To approve the February 2026 mileage and travel
reimbursement for County Board Members in the amount of $1581.95
d. Board Motion: To place the Finance Committee's meeting report,
February 2026 claim reports and related informational items, as
presented.
G. Executive Committee................................................................................................48
Executive Committee Minutes (56).pdf......................................................................48
1. Action Items
a. Board Motion: To approve an anticipated appointment of a Mental
Health Board Member, as presented.

3

b. Board Motion: To place on file the Executive Committee's meeting
report, February 2026 claim reports and related informational items, as
presented.
XI. UNFINISHED BUSINESS.
XII. NEW BUSINESS.
XIII. ADJOURNMENT.

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5

6

7

8

Special Public Works Committee Meeting
Agenda Minutes

Whiteside County
2/17/2026 6:15 PMCST
@ County Board Room

Attendance
Present:
Members: Douglas Wetzell, Rachel Crandall, Paul Cunniff, Ed Weeks
County Engineer: Russell Renner
Absent:
Members: Tom Witmer
I.

CALL TO ORDER

II.

PUBLIC COMMENT

III.

Bid Letting - 2026 County General Letting
2026 Bid Tab - General County.pdf
Resolution-GenCo letting 2026.pdf
A.

Board Motion: To Approve the Resolution and Award for the 2026 County
General Letting as presented.
Motion:
Motion moved by Rachel Crandall and motion seconded by Paul Cunniff. The
vote was all ayes.

IV.

NEXT REGULAR COMMITTEE MEETING - Monday, March 2, 2026 @ 1:00 p.m.

V.

ADJOURNMENT

Minutes generated by OnBoard.

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Public Works Committee -REVISED Minutes
Whiteside County
3/2/2026 1:00 PMCST
@ Highway Department

Attendance
Present:
Members: Douglas Wetzell, Rachel Crandall, Paul Cunniff
Guests: Jennifer Greeley, Martin Koster, Amy Robbins
Building & Zoning Administrator: Suzan Stickle
County Engineer: Russell Renner
Absent:
Members: Ed Weeks, Tom Witmer
I.

CALL TO ORDER

II.

ROUTINE BUSINESS
A.

Approval of Reports and Claims
March TWP MFT CLaims.pdf
ClaimsPWorksFeb2026.pdf
1. Committee Motion: To approve the Budgetary Status Reports and
Township Motor Fuel Tax Claims as presented.
Motion:
Motion moved by Rachel Crandall and motion seconded by Paul Cunniff.
The vote was all ayes.

III.

PUBLIC COMMENT
There was no public comment.

IV.

DEPARTMENT UPDATES
A.

Building and Zoning
1. Building and Zoning Report for February 2026
The Committee reviewed the February 2026 Building Report.

February 2026 Building Report.pdf
2. Zoning Hearing - NO Zoning Hearing in March
B.

Airport Board
1. Review of Regular meeting minutes from January 15, 2026.

Minutes generated by OnBoard.

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10

Airport Board Minutes 01-15-26.pdf
a.

Committee Motion: To approve the minutes as presented.
Motion:
Motion moved by Paul Cunniff and motion seconded by Rachel
Crandall. The vote was all ayes.

2. Airport Board meeting - Rachel Crandall to attend on March 12, 2026 @
9:00 a.m.
C.

Special Service Area #2
1. Nothing at this time

D.

Highway Department
1. Closed Landfill Reports (Leachate & Inspection) - February 2026
The reports were presented for review.

February Landfill Reports.pdf
2. Bid Letting - 2026 Seal Coat
Resolution 26-XX000-00-01-GM SEAL COAT.pdf
_Bid Tab 2026 Seal Coating.pdf
a.

Board Motion: To Approve the Resolution and Award for the 2026
Seal Coat Letting as presented.
Motion:
Motion moved by Rachel Crandall and motion seconded by Paul
Cunniff. The vote was all ayes.

3. Resolution to Award Bid for Tank Replacement Project.
_Bid Tab 26-00272-00-MG - Tank Replacement Project-REBID.pdf
Resolution Fuel Tank Replacement.pdf
a.

Board Motion: To recommend the approval of the Resolution for
the award of Above-Ground Tank Replacement to Seneca
Companies of Davenport, IA, not to exceed $250,000.
Motion:
Motion moved by Rachel Crandall and motion seconded by Paul
Cunniff. The vote was all ayes.

4. Resolution to Award - Asset Management Project
Resolution Asset Mgmt - Cloudpoint.pdf
Minutes generated by OnBoard.

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11

a.

Board Motion: To recommend the approval of the Resolution for
the award of the Asset Management Project as presented.
Motion:
Motion moved by Paul Cunniff and motion seconded by Rachel
Crandall. The vote was all ayes.

5. Approval of the State of Illinois Certificate of Authority by Vote for Road
Salt Contract.
CMS Certificate of Authority by Vote 02.10.26.pdf
a.

Board Motion: To approve the State of Illinois Certificate of
Authority by Vote for Road Salt Contract.
Motion:
Motion moved by Rachel Crandall and motion seconded by Paul
Cunniff. The vote was all ayes.

6. Fence constructed on Right-Of-Way
Mr. Renner spoke with Michael Anderson about the fence that is constructed on the
Spring Hill Rd Right-Of-Way. Mr. Anderson indicated he is willing to modify the fence so
that it is not a permanent structure. Mr. Renner told Mr. Anderson that he would get
back to him after discussing with Ms. Stickle.

V.

COUNTY ADMINISTRATOR
A.

County Vehicle Use Policy
Amending county - Travel 03-26

ARTICLE_VII.___TRAVEL_AND_REIMBURSEMENTS.pdf
Vehicle Use Policy.pdf
1. Board Motion: To approve the ordinance amending the County's Travel
and Reimbursements.
Motion:
Motion moved by Rachel Crandall and motion seconded by Paul Cunniff.
The vote was all ayes.
B.

Nuisance Properties
The departments involved with updating the nuisance ordinance met with representatives of
Lifescape Community Services. Lifescape will be helping address the issues with the Norrish Road
property. At the next nuisance property meeting, Attorney Tim Zollinger will be attending.
Attorney Zollinger is the City of Sterling's legal counsel. He will be providing information on how
the City of Sterling addresses nuisance properties.

Minutes generated by OnBoard.

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VI.

OLD BUSINESS
There was no old business.

VII.

NEW BUSINESS
There was no new business.

VIII.

NEXT REGULAR COMMITTEE MEETING - Tuesday, April 7, 2026 @ 2:00 p.m.

IX.

ADJOURNMENT

Minutes generated by OnBoard.

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13

RESOLUTION #

WHEREAS, bids were received on February 24, 2026 for #26-XX000-01-GM, to furnish
and apply sealcoat material for 11 townships and County roadways in Whiteside County, and;
WHEREAS, the respective groups were awarded as follows:
All Groups to Helm Civil of Freeport, IL
WHEREAS, the Public Works Committee reviewed the bids and recommends its
approval.
NOW, THEREFORE BE IT RESOLVED that the respective groups be awarded to the low
qualified bidder above. The cost of each project is not to exceed 10% of the awarded bid.

STATE OF ILLINOIS

)
) SS
COUNTY OF WHITESIDE)

I, Karen J. Stralow, County Clerk, in and for the said County, in the State aforesaid, and
keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to
be a true, perfect and complete copy of a resolution adopted by the Whiteside County Board at
its meeting held at Morrison on March 18, 2026.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of said
County at my office in Morrison in said County this 18th day of March A.D., 2026.

_______________________________________________
County Clerk

F:\highway files\Projects\Shared Maintenance\Seal Coating\2026\Resolution 26-XX000-00-01-GM SEAL COAT.docx

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TABULATION OF BIDS

HELM - Civil
2283 Business Hwy US 20
East
PO Box 750
Freeport IL 61032

WHITESIDE COUNTY LETTING
February 24th, 2026 @ 10:30 am
2026 Seal Coating
26-XX000-01-GM

815-235-2200

ALL GROUPS FURNISHED AND APPLIED
GROUP
ITEMS
1
Clyde Road District
Bit Materials (HFRS-2)
Seal Coat Agg (CA-16 Chips)
Seal Coat Agg (CA-16 Chips) Special
Seal Coat Agg (CM-16 Slag)
Seal Coat Agg (CM-16 Slag) Special
Post Application Sweeping

QTY.
22,422
33
33
325
324
48,107

UNIT
Gal
Ton
Ton
Ton
Ton
SY

BID BOND
ENGINEER'S ESTIMATE
EACH
TOTAL
$3.05
$31.50
$10.00
$31.50
$10.00
$0.05

$68,387.10
$1,039.50
$330.00
$10,237.50
$3,240.00
$2,405.35

Total Group 1: $85,639.45
2

Fulton Road Disctrict
Bit Materials (HFRS-2)
Seal Coat Agg (CM-16 Slag)
Seal Coat Agg (CM-16 Slag) Special
Post Application Sweeping

5,679
99
99
14,198

Gal
Ton
Ton
SY

$3.50
$37.00
$10.00
$0.05

$19,876.50
$3,663.00
$990.00
$709.90

Total Group 2: $25,239.40
3

Garden Plain Road District
Bit Materials (HFRS-2)
Seal Coat Agg (CA-16 Chips)
Seal Coat Agg (CA-16 Chips) Special
Post Application Sweeping

8,400
125
125
20,000

Gal
Ton
Ton
SY

$3.00
$32.00
$10.00
$0.05

$25,200.00
$4,000.00
$1,250.00
$1,000.00

Total Group 3: $31,450.00
4

Genesee Road District
Bit Materials (HFRS-2)
Seal Coat Agg (CA-16 Chips)
Seal Coat Agg (CA-16 Chips) Special
Seal Coat Agg (CM-16 Slag)
Seal Coat Agg (CM-16 Slag) Special
Post Application Sweeping

24,393
132
132
259
259
36,960

Gal
Ton
Ton
Ton
Ton
SY

$3.00
$20.00
$10.00
$27.00
$10.00
$0.05

$73,179.00
$2,640.00
$1,320.00
$6,993.00
$2,590.00
$1,848.00

Total Group 4: $88,570.00
5

Hahnaman Road District
Bit Materials (PG46-28) HOT
Seal Coat Agg (CA-16 Peas)
Seal Coat Agg (CA-16 Peas) Special
Post Application Sweeping

8,576
188
187
26,400

Gal
Ton
Ton
SY

$3.60
$28.00
$10.00
$0.05

$30,873.60
$5,264.00
$1,870.00
$1,320.00

Total Group 5: $39,327.60
6

Hopkins Road District
Bit Materials (HFRS-2P)
Seal Coat Agg (CA-16 Chips)
Seal Coat Agg (CA-16 Chips) Special
Post Application Sweeping

6,088
107
106
15,219

Gal
Ton
Ton
SY

$3.70
$22.00
$10.00
$0.05

$22,525.60
$2,354.00
$1,060.00
$760.95

Total Group 6: $26,700.55

$/Unit
$3.28
$33.00
$13.00
$24.00
$11.00
$0.04

$73,544.16
$1,089.00
$429.00
$7,800.00
$3,564.00
$1,924.28

$88,350.44
$/Unit
$4.12
$23,397.48
$38.00
$3,762.00
$18.00
$1,782.00
$0.19
$2,697.62
$31,639.10
$/Unit
$3.29
$27,636.00
$23.00
$2,875.00
$10.00
$1,250.00
$0.08
$1,600.00
$33,361.00
$/Unit
$3.22
$78,545.46
$33.00
$4,356.00
$16.00
$2,112.00
$25.00
$6,475.00
$11.00
$2,849.00
$0.04
$1,478.40
$95,815.86
$/Unit
$4.00
$34,304.00
$22.00
$4,136.00
$9.00
$1,683.00
$0.05
$1,320.00
$41,443.00
$/Unit
$3.93
$23,925.84
$28.00
$2,996.00
$13.00
$1,378.00
$0.06
$913.14
$29,212.98

15

TABULATION OF BIDS

HELM - Civil
2283 Business Hwy US 20
East
PO Box 750
Freeport IL 61032

WHITESIDE COUNTY LETTING
February 24th, 2026 @ 10:30 am
2026 Seal Coating
26-XX000-01-GM

815-235-2200

ALL GROUPS FURNISHED AND APPLIED

BID BOND

GROUP

ITEMS

QTY.

UNIT

ENGINEER'S ESTIMATE
EACH
TOTAL

7

Jordan Road District
Bit Materials (HFRS-2)
Seal Coat Agg (CM-16 Slag)
Seal Coat Agg (CM-16 Slag) Special
Post Application Sweeping

28,138
469
468
66,996

Gal
Ton
Ton
SY

$3.00
$21.00
$10.00
$0.05

$84,414.00
$9,849.00
$4,680.00
$3,349.80

Total Group 7: $102,292.80
8

Lyndon Road District
Bit Materials (PG46-28) HOT
Seal Coat Agg (CA-16 Peas)
Seal Coat Agg (CA-16 Peas) Special
Post Application Sweeping

6,884
135
134
10,756

Gal
Ton
Ton
SY

$3.65
$21.00
$10.00
$0.05

$25,126.60
$2,835.00
$1,340.00
$537.80

Total Group 8: $29,839.40
9

Prophetstown Road District
Bit Materials Prime (PEP)
Bit Materials (PG46-28) HOT
Seal Coat Agg (CA-16 Peas)
Seal Coat Agg (CA-16 Peas) Special
Post Application Sweeping

2,347
15,417
301
301
36,444

Gal
Gal
Ton
Ton
SY

$3.00
$3.70
$22.00
$10.00
$0.05

$7,041.00
$57,042.90
$6,622.00
$3,010.00
$1,822.20

Total Group 9: $75,538.10
10

Tampico Road District
Bit Materials (PG46-28) HOT
Seal Coat Agg (CA-16 Peas)
Seal Coat Agg (CA-16 Peas) Special
Post Application Sweeping

23,782
465
464
74,320

Gal
Ton
Ton
SY

$3.75
$23.00
$10.00
$0.05

$89,182.50
$10,695.00
$4,640.00
$3,716.00

Total Group 10: $108,233.50
11

Ustick Road District
Bit Materials (HFRS-2)
Seal Coat Agg (CA-16 Slag)
Seal Coat Agg (CA-16 Slag) Special
Post Application Sweeping

5,421
91
90
12,907

Gal
Ton
Ton
SY

$3.30
$20.00
$10.00
$0.05

$17,889.30
$1,820.00
$900.00
$645.35

Total Group 11: $21,254.65
12

Whiteside County
Bit Materials (HFRS-2)
Seal Coat Agg (CA-16 Chips)
Seal Coat Agg (CA-16 Chips) Special
Post Application Sweeping

36,187
622
622
113,083

Gal
Ton
Ton
SY

$3.20
$20.00
$10.00
$0.05

$115,798.40
$12,440.00
$6,220.00
$5,654.15

Total Group 12: $134,458.40

$/Unit
$3.22
$21.00
$8.00
$0.03

$90,604.36
$9,849.00
$3,744.00
$2,009.88

$106,207.24
$/Unit
$4.05
$27,880.20
$24.00
$3,240.00
$10.00
$1,340.00
$0.06
$645.36
$33,105.56
$/Unit
$3.40
$7,979.80
$3.91
$60,280.47
$22.00
$6,622.00
$9.00
$2,709.00
$0.03
$1,093.32
$78,684.59
$/Unit
$3.86
$91,798.52
$21.00
$9,765.00
$9.00
$4,176.00
$0.03
$2,229.60
$107,969.12
$/Unit
$3.38
$18,322.98
$23.00
$2,093.00
$9.00
$810.00
$0.06
$774.42
$22,000.40
$/Unit
$3.22
$116,522.14
$23.00
$14,306.00
$9.00
$5,598.00
$0.02
$2,261.66
$138,687.80

16

RESOLUTION #

WHEREAS, Requests for proposal for “Fuel Tank Replacement” were
received on February 26, 2026 for removing and replacing both the existing
2500-gallon above-ground diesel fuel and gas tanks and connecting them to the
existing piping, fuel pump system, adding fuel dispensers to the north of the
tanks, upgrading the existing FuelMaster System, etc. at the Whiteside County
Highway Department and;
WHEREAS, the low proposal was submitted by, Seneca Companies of
Davenport, IA, and;
WHEREAS, the Committee recommends their approval to the Whiteside
County Board.
NOW THEREFORE BE IT RESOLVED Seneca Companies, of Davenport, IA
be awarded the “Fuel Tank Replacement”, not to exceed $250,000.00.
STATE OF ILLINOIS
COUNTY OF WHITESIDE

)
) SS
)

I, Karen J. Stralow, County Clerk, in and for the said County, in the State
aforesaid, and keeper of the records and files thereof, as provided by statute, do
hereby certify the foregoing to be a true, perfect and complete copy of a resolution
adopted by the Whiteside County Board at its meeting held at Morrison on March
18, 2026.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the
seal of said County at my office in Morrison in said County this 18th day of March
A.D., 2026.

_________________________________________
County Clerk

F:\highway files\Projects\County\Misc projects\FuelTankReplacement\Resolution Fuel Tank Replacement.docx

17

TABULATION OF BIDS

Stenstrom Petroleum Srervices
2420 20th St.
Rockford, IL 61104

WHITESIDE COUNTY LETTING

Seneca Companies
7241 Gaines Street Ct.
Davenport, IA 52806

February 26th, 2026 @ 10:30 am
Section 26-00272-00-MG
Above-Ground Fuel Tanks Replacement Project - REBID
ITEMS

ENGINEER'S ESTIMATE
EACH
TOTAL

UNIT

$/Unit

Cumulative Totals

Tank Replacement - Base Bid

1

L Sum $60,000.00

$60,000.00

$59,160.00

$59,160.00

Alternate #1

1

L Sum $30,000.00

$30,000.00

$28,640.00

$28,640.00

Alternate #2

1

L Sum $90,000.00

$90,000.00

$77,430.00

Alternate #3

1

L Sum $20,000.00

$20,000.00

Alternate #4

1

L Sum $50,000.00

Alternate #5

1

L Sum

$8,000.00

TOTAL - BASE BID AND ALL ALTERNATES

$/Unit

Cumulative Totals

$74,680.26

$74,680.26

$87,800.00

$22,746.09

$22,746.09

$97,426.35

$77,430.00

$165,230.00

$68,698.21

$68,698.21

$166,124.56

$27,760.00

$27,760.00

$192,990.00

$21,256.97

$21,256.97

$187,381.53

$50,000.00

$46,800.00

$46,800.00

$239,790.00

$44,058.02

$44,058.02

$231,439.55

$8,000.00

$6,500.00

$6,500.00

$246,290.00

$7,431.66

$7,431.66

$238,871.21

$258,000.00

$246,290.00

$238,871.21

18

RESOLUTION #

WHEREAS, Requests for proposal for “Geographic Information Systems
(“GIS”) Services for Asset Management” were received on January 23, 2026 for
the collection of highway asset information and development of a “GIS” based
asset management system for the Whiteside County Highway Department and;
and;

WHEREAS, the low proposal was submitted by Cloudpoint, of Metamora, IL,

WHEREAS, the Committee recommends their approval to the Whiteside
County Board.
NOW THEREFORE BE IT RESOLVED Cloudpoint, of Metamora, IL be
awarded the “Geographic Information Systems (“GIS”) Services for Asset
Management”, not to exceed $150,000.00, and will be paid with Public Works
Funds.
STATE OF ILLINOIS
COUNTY OF WHITESIDE

)
) SS
)

I, Karen J. Stralow, County Clerk, in and for the said County, in the State
aforesaid, and keeper of the records and files thereof, as provided by statute, do
hereby certify the foregoing to be a true, perfect and complete copy of a resolution
adopted by the Whiteside County Board at its meeting held at Morrison on March
18, 2026.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the
seal of said County at my office in Morrison in said County this 18th day of March
A.D., 2026.

_________________________________________
County Clerk

F:\highway files\Planning\Asset Management\Resolution Asset Mgmt - Cloudpoint.docx

19

Certificate of Authority by Vote
(Two Party Written Signature Required)
I, Karen J. Stralow, hereby certify that I am duly elected County Clerk. Of Whiteside County. I
hereby certify the following is a true copy of a vote taken at a meeting of the County Board,
duly called and held on March 18, 2026, at which a quorum of the Members was present and
voting.

Voted: That Russell Renner is duly authorized to enter into contracts, to include joint
participation agreements, on behalf of Whiteside County Highway Department with the
State of Illinois and any of its agencies or departments and further is authorized to execute
any documents which may in his/her judgment be desirable or necessary to affect the
purpose of this vote.

I hereby certify that said vote has not been amended or repealed and remains in full force and
effect as of the date of the contract or joint participation agreement to which this certificate is
attached. I further certify that it is understood that the State of Illinois will rely on this certificate
as evidence that the person(s) listed above currently occupy the position(s) indicated and that
they have full authority to bind the Governmental Unit. To the extent that
there are any limits on the authority of any listed individual to bind the Governmental Unit in
contracts with the State of Illinois, all such limitations are expressly stated herein.

Dated: ___________________

Attest:

___
Karen J. Stralow, County Clerk

Dated: ___________________

Attest:

___
Martin Koster, County Board Chairman
20

COUNTY OF WHITESIDE, IL
ORDINANCE # _________
Amendments to the County’s Travel and Reimbursements
WHEREAS, the County of Whiteside, Illinois (the “County”) is a duly organized and existing County of the State
of Illinois; and
WHEREAS, the County is now operating under the provisions of the Illinois Counties Code, as supplemented and
amended; and
WHEREAS, there is a Whiteside County Code (“the Code”), adopted on September 20th, 2016, subject to revision
by Ordinance and Resolution of the Whiteside County Board from time to time; and,
WHEREAS, since the adoption of the plan the Public Works committee has met and added the following conditions
for travel which necessitates certain sections of the County Code be added/amended,
THEREFORE, BE IT ORDAINED BY THE BOARD, AS FOLLOWS:
Paragraph 1. The County Code be amended as outlined in Exhibit 1, which is made a part hereof.
Paragraph 2. This Ordinance and every provision thereof shall:
Section 1.

Be considered separable and the invalidation of any provision(s) shall not affect
the validity of the remainder.

Section 2.

Supersede any other Ordinance or Resolutions or parts thereof, in conflict
herewith.

Section 3.

This ordinance shall go into effect upon passage.

PASSED, APPROVED AND ADOPTED, THIS 18th DAY OF MARCH, 2026 A.D.
BY AND FOR THE WHITESIDE COUNTY BOARD

____________________________________
Martin Koster, Chair
ATTEST:
_______________________________
Karen Stralow, Clerk

21

- CODE OF ORDINANCES
Appendix A - PERSONNEL PRACTICES
ARTICLE VII. TRAVEL AND REIMBURSEMENTS

ARTICLE VII. TRAVEL AND REIMBURSEMENTS
Sec. 3-285. Transportation.
(1)

(2)

Employee reimbursement for work-related mileage.
A.

Mileage for work-related travel shall be reimbursed at the current maximum rate set by the Internal
Revenue Service.

B.

On-call/called-in mileage. Mileage from home to the first work site and from the last work site to home
for on-call or called-in work shall be treated as work-related travel.

County-owned vehicles.
A.

Employee responsibilities. Employees responsible for a county-owned vehicle shall:
1.

Not operate or store said vehicle in an illegal, reckless, or manner abusive to the vehicle.

2.

Ensure driver and passengers properly use seat belts/restraints. (Passengers, other than
employees of the county or an affiliate employer, passengers are generally not permitted in a
county-owned vehicle without permission from the responsible employee's immediate
supervisor.)

3.

Ensure only licensed employees of the county or affiliate employers drive a county-owned
vehicle, emergency situations excepted.

4.

Lock the vehicle when left unattended, unless contraindicated by unusual circumstances.

5.

Follow those general provisions that apply to equipment use in this chapter and department
specific policies.

B.

Tobacco use. See article III.

C.

Assignment. The following employees may be assigned vehicles:

D.

1.

County engineer.

2.

Assistant to the county engineerHighway Foreman.

3.

Assistant highway supervisor(Assistant Foreman) during snow season (approximately three and
one-half months).

4.

Employees under the control of affiliate employers. (Affiliate employers must assure their
practices are congruent with county risk management practices and compliant with rules and
regulations established by the Internal Revenue Service.)

Personal mileage.
1.

Commuting restriction. Personal use of a county-owned vehicle is restricted to commuting and de
minimus personal use such as running an errand between business-related stops/deliveries.

2.

Mileage value. Personal use shall be valued at $1.50 per one-way commute/work day.

3.

Treatment of mileage value. The mileage value shall be included in the employee's reportable
wages.

Whiteside County, Illinois, Code of Ordinances
(Supp. No. 16)

Created: 2025-09-08 15:43:58 [EST]

Page 1 of 2

22

(Compiled Ords. 2013, § 3-285; Ord. No. 09-2019-5, ¶ 1(Exh. 1), 9-24-2019; Ord. No. 12-2023-6, ¶ 1(Exh. 1), 12-192023)

Sec. 3-286. Out-of-county travel.
(1)

Purpose. This section applies to out-of-county, work-related travel, at county expense, associated with
continuing education and in-services, annual conventions, legislative and economic development initiatives
and professional meetings. All other work-related, out-of-county travel, at county expense, must receive
prior approval from the parent committee and the executive committee on a case-by-case basis.

(2)

Approvals.

(3)

A.

Out-of-county, work-related travel within the state OR less than 200 miles from the county shall be
considered for approval by the department head. Said travel should be reported monthly by the
department head to his/her respective parent committee.

B.

Out-of-county, work-related travel outside of the state AND more than 200 miles from the county shall
be treated in the following manner:
1.

If discreetly reported and approved during the annual budget-building process, said travel is
considered board-approved. Reimbursable expenses, however, cannot exceed the travel budget
without parent committee approval.

2.

If not discreetly reported and approved during the annual budget-building process, said travel
must be approved by the parent committee and the county board prior to departure.

Reimbursement for travel expenses. All employees duly authorized to travel on county business shall be
reimbursed for meals, lodging, common carrier, and mileage through the regular claims process, upon
presenting reasonable, qualified receipts for same.
A.

Meals and lodging expenses shall be reasonable for the locale in which they are secured.

B.

The maximum per diem reimbursement for meal expense shall be $50.00 per day in-state and $60.00
per day out-of-state.

(Compiled Ords. 2013, § 3-286; Ord. of 4-15-2014; Ord. No. 11-2022-13, ¶ 1(Exh. A), 11-15-2022; Ord. No. 12-20236, ¶ 1(Exh. 1), 12-19-2023)

Secs. 3-287—3-299. Reserved.

Created: 2025-09-08 15:43:58 [EST]

(Supp. No. 16)
Page 2 of 2

23

County Offices Committee Minutes
Whiteside County
3/5/2026 2:30 PMCST
@ Board Room, Law Enforcement Center, Morrison IL

Attendance
Present:
Members: James Duffy, Brooke Pearson, Ernest Smith, Thomas Williams
Guests: Robin Brands, Jacob Dallas, Lori Keppen, Martin Koster, Amy Robbins, Chris Tennyson,
Crystal Updike
I.

CALL TO ORDER - Brooke Pearson called the meeting to order at 2:30 PM.

II.

PUBLIC COMMENT - No comment.

III.

REVIEW AND APPROVE CLAIM AND BUDGET STATUS REPORTS - February 2026 claim and
budget status reports were reviewed.
ClaimsCoOfficesFeb2026.pdf
A.

IV.

Committee Motion: To approve the February 2026 claim report as presented. A
motion was made by James Duffy, seconded by Thomas Williams. All voted in
favor and motion carried.

REPORTING DEPARTMENTS
A.

Supervisor of Assessments - Robin Brands gave updates on the following:
1. Property Tax 101 informational meeting was held at the Sterling
Township. On April 14th, Robin Brands, Karen Stralow and Penny
VanKampen will present the Property Tax Cycle at 6:00 PM in the County
Board Room.
2. Crystal Updike and Carley Bass will attend continuing education classes in
March. These classes will be held outside the County in Normal and
Rockford IL.

B.

Information Technology Department - Jacob Dallas reviewed the Frontier
Outstanding Invoice.
1. Committee Motion: A motion was made by Ernest Smith to pay the
outstanding Frontier Invoice balance of $26,268.03. James Duffy
seconded the motion. Thomas Williams abstained from voting as Frontier
is his employer. All voted in favor and motion carried.
IT Frontier Invoice February 2026.pdf

Minutes generated by OnBoard.

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C.

Regional Office of Education
1. Administrator's Report - Chris Tennyson reviewed his report.
ROE Monthly Report March 2026.pdf

V.

COUNTY ADMINISTRATOR

VI.

OTHER BUSINESS

VII.

With no further business, Brooke Pearson adjourned the meeting at 3:03 PM. The next
meeting will be held on April 9, 2026 @ 2:30 PM.

VIII.

Board Motion: To place on file the County Office meeting report, February 2026 claim
reports and related informational items, as presented.

Minutes generated by OnBoard.

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Public Safety Committee Minutes
Whiteside County
3/4/2026 3:00 PMCST
@ Board Room, Law Enforcement Center, Morrison IL

Attendance
Present:
Members: Matt Ward, Kurt Glazier, Linda Pennell
Guests: John Booker, Lori Keppen, Martin Koster, Amy Robbins, Ryan Simon
Absent:
Members: Sue Britt
I.

CALL TO ORDER - Kurt Glazier called the meeting to order at 3:01 PM. The Committee
agreed to let Matt Ward participate in the meeting by Zoom.

II.

PUBLIC COMMENT - There was no public comment.

III.

REVIEW AND APPROVE CLAIM AND BUDGET STATUS REPORTS - The February 2026 claim
and budget status reports were reviewed.
ClaimsPSafetyFeb2026.pdf
A.

IV.

Committee Motion: To approve the February claim report as presented. A
motion was made by Linda Pennell, second by Matt Ward and all voted in favor
of the motion.

REPORTING DEPARTMENTS
A.

Coroner
1. The Committee reviewed the Coroner's monthly report.
CoronerMarch2026.pdf

B.

States Attorney
1. Ryan Simon presented the monthly report.
StatesAttyMarch2026.pdf
2. The annual report was reviewed by Ryan Simon.
StatesAttyAnnualReport 2025.pdf
3. Ryan Simon discussed how purchasing new case management software
would benefit the States Attorney, Public Defender and Circuit Clerk
offices. For several years, purchasing new software has been in the
budget. A bid has been received to go forward to update the States

Minutes generated by OnBoard.

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Attorney's system. A request for approval of the PC JIMS Prosecutor bid
from Goodin Associates in the amount of $44,941.00 was presented. After
discussion, a motion was made by Matt Ward to approve the PC JIMS bid
in the amount of $44,941.00 from Goodin Associates. Linda Pennell
seconded the motion. All voted and motion carried .
States Atty Bid PC Jims Prosecutor Mar 2026.pdf
a.
C.

Board Motion: To approve the purchase of the PC JIMS Prosecutor
from Goodin Associates in the amount of $44,941.00.

Sheriff
1. Sheriff Booker presented the monthly reports.
Lyndon Contract Patrol Report Feb 2026.pdf
Sheriff Lyndon Patrol Cfs & SIFA Report Feb 2026.pdf
K9Report Feb 2026.pdf
Sheriff Month End Feb 2026.pdf
2. Sheriff Comments - Dispatcher testing and interviews are being
conducted. The Civil Process Secretary position is open. Alexi Lindskog
has been hired as Administrative Assistant. Deputy Hamstra's K-9 dog
Amor passed away March 1st due to stomach surgery complications.

V.

COUNTY ADMINISTRATOR
A.

ARPA Funds - Amy Robbins advised interest was added, otherwise no changes
since last month.
ARPA Fund Report Feb 2026.pdf

B.

New Hires - The Committee reviewed report.
New Hire List Jan Feb 2026.pdf

C.

Nuisance Properties - Amy Robbins will be reporting monthly on the nuisance
meetings. At this time, there are 71 nuisance properties which do not involve
Zoning issues. The Environmental Health Inspector is reviewing the Nuisance
Ordinance.
Nuisance Property Update 030425.pdf

VI.

OTHER BUSINESS

VII.

Linda Pennell made a motion to adjourn, second by Matt Ward, and all voted in favor.
The meeting adjourned at 3:21 PM. The next meeting will be held on April 8, 2026 @
3:00 PM.

Minutes generated by OnBoard.

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VIII.

Board Motion: To place on file the Public Safety meeting report, February 2026 claim
report and related informational items as presented.

Minutes generated by OnBoard.

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29

30

Health & Social Services Committee Minutes
Whiteside County
3/4/2026 6:30 PMCST
@ Board Room, Law Enforcement Center, Morrison IL

Attendance
Present:
Members: Shawn Dowd, Mark Hamilton, Alex Regalado
Guests: Karla Belzer, Darshon Keefer, Martin Koster, Amy Robbins, Mark Tenboer
Absent:
Members: Rita Kelly
I.

CALL TO ORDER - Mr. Hamilton called the meeting to order at 6:30 PM.
Blank Paper.pdf

II.

PUBLIC COMMENT - Mr. Tenboer spoke to the Committee concerning a nuisance
property and what his next step should be with the property.

III.

REVIEW AND APPROVE CLAIM AND BUDGET STATUS REPORTS
ClaimsH&SFeb2026.pdf
A.

IV.

Committee Motion: To approve the monthly claim and budget status reports, as
presented. A motion was made by Regalado, second by Dowd, and all voted in
favor of the motion.

REPORTING DEPARTMENTS
A.

Health Department
1. Administrator's Report and Public Health Finances - Mr. Keefer reported
the union was decertified after an employee election. The health
department will no longer be doing weekend on call for animal control.
The local police will have a key or code to access the animal control
building as needed on the weekend.

B.

Veteran's Assistance Commission

C.

University of IL Cooperative Extension - Mrs. Belzer spoke about 4-H expansion
into various schools including Health Rocks and Social-Emotional Learning with
Mindfulness. The partnership with Sauk is progressing with an introduction to
horticulture. A new program includes a Family Ice Fishing Clinic to teach about
local conservation and get families (45 people total) into nature. Mrs. Belzer

Minutes generated by OnBoard.

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spoke about the upcoming welding workshop, food handling course, and in April
there will be a water stewardship educator training.
Extension Info March 2026.pdf
D.

Mental Health Board

E.

Senior Citizens
1. Senior Citizen Grant Process - Mrs. Robbins stated the applications were
emailed out to all facilities on 2/24 and due back to the County by 3/27.
Each will present at our next meeting on April 8th at 6:30 PM.

V.

COUNTY ADMINISTRATOR

VI.

OTHER BUSINESS

VII.

With no further business, a motion was made by Regalado, second by Kelly, to adjourn
the meeting at 7:25 PM. The next meeting will be April 8, 2026 @ 6:30 PM.

VIII.

Board Motion: To place on file the Health & Social Services meeting report, February 26
claims and budget status report and related informational items, as presented.

Minutes generated by OnBoard.

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Judiciary Committee Minutes

Whiteside County
3/5/2026 4:00 PMCST
@ Board Room, Law Enforcement Center, Morrison IL

Attendance
Present:
Members: Thomas Ausman, Barry Cox, Ken Stralow
Guests: James Fagerman, Judge Heuerman, Judge Rangel Kelly, Martin Koster, Brooke Plachno,
Amy Robbins, Sue Scott
Absent:
Members: Chanda McDonnell
I.

CALL TO ORDER - Mr. Ausman called the meeting to order at 4:00 PM.

II.

PUBLIC COMMENT - No public comment.

III.

REVIEW AND APPROVE CLAIM AND BUDGET STATUS REPORTS
ClaimsJudiFeb2026.pdf
A.

IV.

Committee Motion: To approve the monthly claims and budget status reports. A
motion was made by Stralow, second by Cox, and all voted in favor of the
motion.

REPORTING DEPARTMENTS
A.

Court Services
1. Presentation of the monthly report - Mrs. Brooke Plachno presented the
monthly report and the Committee welcomed Brooke to Whiteside. Mrs.
Plachno said there will be a drug court graduation on March 26th at 3 PM.
CourtServicesMonthEndFeb2026.pdf

B.

Public Defender
1. Presentation of the monthly report - Mr. Fagerman presented his report
for the month.
PublicDefenderMonthEndFeb2026.pdf
2. PD Caseload/Staffing - Mr. Fagerman discussed the need for an additional
assistant public defender position. With the increasing number of cases,
pre-trial fairness act, and increased conflict attorney needs/costs, Mr.
Fagerman requested another assistant. Judge Rangel Kelly and Judge

Minutes generated by OnBoard.

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Heuerman expressed their concern on this subject. Mrs. Robbins and Mr.
Fagerman will pull more information to present to the committee next
month.
Public Defender Staff per person in County.pdf
C.

Circuit Clerk
1. Presentation of the monthly report - Mrs. Scott reviewed her monthly
report.
CircuitClerkFeb2026.pdf

V.

D.

Court Administrator

E.

Law Library

COUNTY ADMINISTRATOR
A.

Court Services Director - Mrs. Robbins presented Chief Judge Darrow's request to
give Mrs. Plachno credit for her previous years of service (23 years total) at
Whiteside and Ogle counties for vacation accrual.

VI.

OTHER BUSINESS

VII.

With no further business, a motion was made by Cox, second by Stralow, to adjourn the
meeting at 5:06 PM. The next meeting will be held April 9, 2026 @ 4 PM.

VIII.

Board Motion: To place on file the Health & Social Services meeting report, February
2025 claims report and related informational items, as presented.

Minutes generated by OnBoard.

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Finance Committee Minutes
Whiteside County
3/9/2026 1:00 PMCDT
@ Room 117, Courthouse, Morrison IL

Attendance
Present:
Members: Michael Clark, Doug Crandall, Glenn Truesdell, Sally Douglas
Guests: Jen Blean, Gary Camarano, Steve Davis, Denise Garcia, Greg Gates, Emily Hammer, Chris
King, Martin Koster, Amy Robbins, Penny Vankampen, Monte Vankooten
I.

CALL TO ORDER: Mr. Truesdell called the meeting to order at 1:00 PM.

II.

PUBLIC COMMENT - No Public Comment.

III.

REVIEW AND APPROVE CLAIM AND BUDGET STATUS REPORTS - The Committee
reviewed the monthly claims and budget reports.
ClaimsFinanceFeb2026.pdf
A.

Committee Motion: To approve the monthly claims and budget status reports as
presented. A motion was made by Douglas, second by Crandall, and all voted in
favor of the motion.

IV.

OLD BUSINESS - Nothing to report.

V.

REPORTING DEPARTMENTS
A.

Treasurer - Mrs. Vankampen stated that a Tax 101 informational meeting with
Karen Stralow, Penny Vankampen, and Robin Brands was held March 4th. There
will be another Tax 101 informational meeting held April 6th.
1. Review of temporary investment report. Mrs. Vankampen reported that
there was one change in the temporary investment amount on the report
presented. The amount was for Sauk Valley Bank in the amount of
$258,773 due to a CD change.
Treasurer Investment Report Feb 2026.pdf
2. Review of summary of fund balance report.
Treasurer Summary Fund Report Feb 2026.pdf

B.

Public Transportation
1. Senior Center/Emily Hammer - Transportation Report - Mrs. Hammer
stated that Public Transportation is currently down three bus drivers.

Minutes generated by OnBoard.

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Transportation Report Feb 2026.pdf
2. Public Transportation MOU - Reagan Mass Transportation
representative’s Greg Gates and Steve Davis discussed the MOU with
Whiteside County. The representatives discussed current Public
Transporation employees, current contracts plans, and having a possible
Whiteside County Board representative.
RMTD Memorandum of Understanding Concerning Annexation of
Whiteside County, clean copy, 02172026.pdf
Board Motion - To approve the MOU with Reagan Mass Transit:
Motion moved by Sally Douglas and motion seconded by Michael Clark.
All voted in favor of the motion.
C.

Economic Development
1. Administrator's Update - Mr. Camarano gave update on Jo Carroll Energy
project and Love’s Travel Stop. The Love’s Travel Stop completion date
has moved to 7/16/26.
2. ARPA Funds - Mr. Camarano discussed establishing a Community
Revolving Loan Fund.

VI.

COMMITTEE REQUESTS/RECOMMENDATIONS
A.

Airport Board Discussion - Mr. Vankooten and Mrs. King presented the need for
$400,000 in funding to help build a corporate hanger.
Board Motion - To approve the request for support in the amount of $400,000
to Whiteside County Airport Board from the ARPA funds allocated to lost
revenue standard election to build a corporate hanger:
Motion moved by Michael Clark and motion seconded by Doug Crandall. One
Committee Member opposed. Two Committee Members voted in favor of the
motion. The motion was passed.

VII.

ADMINISTRATOR'S REPORT
A.

Property Damage - Mrs. Robbins requested the Committee Members review the
invoice and letter received from damage caused by the Highway Department.
Property Damage 0326.pdf

VIII.

BOARD MEMBER'S MEETING COMPENSATION & MILEAGE
Board Motion: To approve the February 2026 mileage and travel
reimbursement for County Board Members in the amount of $1581.95:

Minutes generated by OnBoard.

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Motion moved by Doug Crandall and motion seconded by Michael Clark. All
voted in favor of the motion.
IX.

OTHER BUSINESS - No other business.

X.

A motion was made by Clark, second by Douglas, to adjourn the meeting at 2:20 PM. The
next meeting will be held Monday April 13, 2026 at 1:00 PM in Room 117.

XI.

Board Motion- To place on file the Finance Committee’s meeting report, February 2026
claims reports, and related informational items, as presented.

Minutes generated by OnBoard.

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MEMORANDUM OF UNDERSTANDING
ANNEXATION OF WHITESIDE COUNTY, ILLINOIS TO THE
REAGAN MASS TRANSIT DISTRICT
This Memorandum of Understanding (“MOU”) is hereby entered into as of
____________________, 2026 (the “Effective Date”) by and between the COUNTY OF
WHITESIDE, ILLINOIS (“Whiteside County”) and the REAGAN MASS TRANSIT
DISTRICT (“RMTD”). Whiteside County and RMTD are hereinafter referred to, collectively, as
the “Parties”.
WHEREAS, Whiteside County currently operates and maintains a local transportation
system for the mutual benefit of the residents of Whiteside County, said transportation system
being commonly known as Whiteside County Public Transportation (“WCPT”); and
WHEREAS, RMTD is a local mass transit district formed pursuant to the provisions of
the Local Mass Transit District Act, 70 ILCS 3610/1 et. seq. (the “Act”), for purposes of
providing continued and expanded public transportation services (the “Services”) in the areas of
Lee and Ogle County, Illinois; and
WHEREAS, Whiteside County has submitted a petition for annexation to RMTD, which
has been accepted by RMTD; and
WHEREAS, in connection with the annexation of Whiteside County to RMTD, the
Parties desire to transition substantially all of the assets and liabilities of WCPT to RMTD, so that
RMTD may provide for the continuation of Services within the counties of Lee, Ogle and
Whiteside (all of the foregoing, the “Transition”); and
WHEREAS, the Parties desire to enter into this MOU in order to summarize the principal
terms of the Transition in a non-binding manner, except with respect to the Binding Provision (as
hereafter defined), which shall be binding upon and inure to the benefit of the Parties, so that all
Parties will proceed toward the closing of the Transition in an effective and mutually beneficial
fashion so as to provide for an orderly transition of the Services from WCPT to RMTD.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, the Parties hereto agree as follows:
1.
Recitals. The recitals contained in the preambles to this MOU are hereby
incorporated into this Section 1 as if more fully set forth herein.
2.
Transition of WCPT Assets to RMTD. As part of the Transition, RMTD shall
acquire substantially all of the assets of WCPT, including but not limited to all of the following
(collectively, the “Acquired Assets”):
(a)

all equipment, vehicles, furnishings, office furniture, computers, printers,
parts and accessories of WCPT utilized in connection with the provision of
the Services (the “Equipment”);

(b)

to the extent assignable, all rights of WCPT under any contracts, licenses,
franchise agreements and equipment leases utilized in connection with the
38

provision of the Services, including but not limited to software licensing
and contracts for the provision of IT services (the “Assigned Contracts”);
(c)

all information, files, records, customer lists and supplier lists related to
WCPT and the provision of the Services; all books and records of WCPT
relating to the Acquired Assets; all marketing and sales plans and any other
reports developed for or used by WCPT in connection with the provision
of the Services; all operating reports and analysis, employee records and
any other information used in connection with the provision of the
Services; and all equipment maintenance records and operating records
related to the Acquired Assets (the “Books and Records”);

(d)

to the extent assignable, all of WCPT’s rights relating to all telephone and
fax numbers used in connection with the provision of the Services (the
“Telephone and Fax Numbers”);

(e)

to the extent assignable, all manufacturer’s or other warranties relating to
the Acquired Assets (the “Warranties”);

(f)

to the extent assignable, all licenses, permits, authorizations, consents and
approvals of WCPT necessary for RMTD to conduct the Services (the
“Licenses”); and

(g)

all cash and cash equivalents of WCPT, and all other funds held by
Whiteside County solely for the benefit of WCPT and the provision of the
Services such as operating, capital improvement and reserve funds (the
“Cash”).

3.
Transition of WCPT Liabilities to RMTD. RMTD shall assume and agree to
perform and discharge as and when due all liabilities and obligations (collectively, the “Assumed
Liabilities”) arising out of the use or ownership of the Acquired Assets and the operation of the
Services that accrue and are to be performed after the Closing, including but not limited to:
(a)

the Assigned Contracts; and

(b)

the Accounts Payable (as hereinafter defined).

4.
Accounts Payable and Accounts Receivable. RMTD shall assume all liability of
WCPT with respect to all accounts payable (the “Accounts Payable”), and shall be entitled to all
accounts receivable of WCPT, as of the Closing Date (as hereinafter defined), whether or not
incurred prior to or after the same. The Parties shall cooperate with one another following the
Closing Date to ensure all accounts payable and accounts receivable are properly allocated and
paid in accordance with the preceding sentence.
5.
Employment Arrangements. Whiteside County shall terminate the employment of
all employees associated with WCPT, including the operational contract with Whiteside County
Senior Center, as of the Closing Date. Whiteside County shall be responsible for and shall pay
all salary, bonuses, vacation and sick time, and any other accrued compensation or benefits owed
to such employees as of the Closing Date. On the Closing Date, RMTD will offer employment to
39

all such terminated employees on substantially equivalent terms and conditions of employment
(each, an "Assumed Employee"). RMTD shall not assume any Employee Plans maintained by
WCPT, and shall have no liability or obligation with respect to any compensation, benefits, or
other obligations accrued or owed to employees prior to the Closing Date.
6.
Real Estate. To the extent deemed reasonably necessary, RMTD shall have the
option to lease the real estate (“Real Estate”) currently in use by WCPT. In such instance,
RMTD and the Whiteside County Senior Center (WCSC) shall enter into an intergovernmental
agreement providing for a long-term lease of the Real Estate to RMTD for nominal consideration,
or such other consideration as mutually agreed to by the Parties, provided that such Real Estate is
continuously utilized by RMTD for the Services (the "RMTD Lease”). The specific terms and
conditions of the RMTD Lease shall be mutually agreed upon by WCSC and RMTD and
reviewed by the Parties prior to or on the Closing Date.
7.
Current Employees of WCPT. During the Transition Period, certain employees of
Whiteside County and WCPT may, from time to time, be required to assist RMTD, WCPT, or
both with the preparation of the Transition. Whiteside County will continue to pay the salaries,
wages, insurance and other benefits of said employees during such Transition Period in
accordance with past practices. Notwithstanding the foregoing, until the Closing Date, it is
expressly understood that all employees of Whiteside County and/or WCPT shall continue to
devote substantially all of their time toward the continued operation of Whiteside County and/or
WCPT, which shall at all times take priority over their assistance with the Transition.
8.
Due Diligence. From and after the date of this MOU, Whiteside County will grant
RMTD access to such reasonable information, materials, documents and agreements as are
requested by RMTD regarding the Services, the Acquired Assets and the Assumed Liabilities,
and will authorize WCPT’s management to allow RMTD and its advisors full access to WCPT’s
facilities, records, employees and advisors for the sole purpose of assisting RMTD with the
Transition. RMTD will complete as much due diligence as possible remotely, however,
Whiteside County acknowledges that certain due diligence will need to be completed on-site at
such times as may be agreed upon by the Parties. The due diligence investigation will include,
among other things, a complete review of WCPT’s financial, legal, tax, environmental,
intellectual property and employment records and agreements, and any other matters or
documents as RMTD or RMTD’s accountants, tax and legal counsel and other advisors deem
relevant, which Whiteside County agrees to allow RMTD to review.
9.
Cap on Post-Closing Liabilities. The Parties acknowledge that the Illinois
Department of Transportation ("IDOT") may or is conducting a reconciliation of funds
distributed to WCPT pursuant to the Local Mass Transit District Act and related statutes ("PTA
Funds") for periods prior to the Closing Date. To the extent such reconciliation reveals a
deficiency requiring the return or clawback of any PTA Funds (a "PTA Deficiency"), RMTD's
liability for such PTA Deficiency shall be limited to and satisfied solely from the Cash
transferred to RMTD at Closing pursuant to Section 2(g) hereof. Whiteside County shall be
solely responsible for, and shall indemnify, defend, and hold harmless RMTD from and against
any PTA Deficiency that exceeds the amount of Cash transferred to RMTD at Closing. Whiteside
County's obligations under this Section 9 shall survive the Closing and the execution of the
Definitive Agreement, and shall remain in full force and effect until all PTA reconciliations for
periods prior to the Closing Date have been completed by IDOT and all related obligations have
been satisfied.
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10.
Conditions Precedent to Closing. The Parties’ obligation to close the proposed
Transition will be subject to customary conditions for similar transactions and any other
conditions agreed to by the Parties in the Definitive Agreement (as hereinafter defined), including
but not limited to:
(a)

RMTD's satisfactory completion of due diligence during the Transition
Period;

(b)

approval of the Transition by the Board of Trustees of RMTD and the
applicable Board of Commissioners of Whiteside County;

(c)

the Parties' execution of the Definitive Agreement and any ancillary
agreements thereto;

(d)

the receipt of regulatory approvals and third-party consents, on terms
satisfactory to the Parties;

(e)

RMTD’s receipt of grant approval by IDOT; and

(f)

the absence of any material adverse change in WCPT, the Services, or their
customer relationships, operations, results of operations, financial
conditions, assets or prospects.

11.
Closing Date. The closing date (“Closing Date”) of the Transition shall occur on
or before the commencement of the Parties’ 2027 fiscal year. Any extensions of the Closing Date
shall be contingent upon and subject to further approval from the Board of Commissioners of
Whiteside County and the Board of Trustees of RMTD.
12.
Definitive Agreement. As soon as reasonably practicable after the Effective Date,
the Parties shall commence to negotiate a definitive purchase agreement (the “Definitive
Agreement”) relating to RMTD’s acquisition of substantially all of the assets and liabilities of
WCPT, to be drafted by RMTD's legal counsel. The Definitive Agreement will include the terms
summarized in this MOU and such other representations, warranties, conditions, covenants,
indemnities and other terms that are customary for transactions of this kind and as are not
inconsistent with this MOU. The Parties shall also commence to negotiate ancillary agreements
to be drafted by RMTD's legal counsel, including but not limited to, the RMTD Lease, upon such
terms as are set forth in Section 6 herein and as are mutually agreed upon by the Parties.
13.
No Binding Agreement. This MOU reflects the intention of the Parties. Neither
this MOU nor its acceptance shall give rise to any legally binding or enforceable obligation on
any Party. No contract or agreement providing for any transition involving WCPT or its assets
and liabilities shall be deemed to exist between RMTD or Whiteside County unless and until a
final Definitive Agreement has been executed and delivered by the Parties.
14.
No Third-Party Beneficiaries. Except as specifically set forth or referred to herein,
nothing herein is intended or shall be construed to confer upon any person or entity, other than
the Parties and their successors or permitted assigns, any rights, benefits or remedies under or by
reason of this MOU.
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15.
Miscellaneous. This MOU may be executed in counterparts and delivered
electronically. Each counterpart shall be deemed to be an original and all of which together shall
constitute one agreement. The headings of the various sections of this MOU have been inserted
for reference only and shall not be deemed to be a part of this MOU.
(signatures from the parties to appear on the following page)

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[SIGNATURE PAGE TO MEMORANDUM OF UNDERSTANDING]

WHITESIDE COUNTY, ILLINOIS:
By:_____________________________
Chairman
ATTEST:
________________________________
Secretary

REAGAN MASS TRANSIT DISTRICT:
By:_____________________________
Chairman
ATTEST:
________________________________
Secretary

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Executive Committee Minutes
Whiteside County
3/10/2026 6:30 PMCDT
@ Board Room, Law Enforcement Center, Morrison IL

Attendance
Present:
Members: Thomas Ausman, Rachel Crandall, Kurt Glazier, Mark Hamilton, Martin Koster,
Brooke Pearson, Glenn Truesdell
Guests: Jen Blean, Amy Robbins
I.

CALL TO ORDER - Mr. Koster called the meeting to order at 6:30 PM.

II.

PUBLIC COMMENT - No public comment.

III.

AGENDA BUILDING FOR BOARD'S REGULAR MEETING MARCH 18, 2026
A.

Standing Resolution and Acknowledgements
1. A Resolution of Condolence will be presented to the family of Virginia Ann
Joerger.
Resolution-Virginia Ann Joerger 2026.pdf
Board Motion - To adopt Resolution of Condolence for Virginia Ann
Joerger, as presented:
Motion moved by Brooke Pearson and motion seconded by Kurt Glazier.
All voted in favor of the motion.
2. A Resolution of Condolence will be presented to the family of Phyllis
Stralow.
Board Motion - To adopt a Resolution of Condolence for Phyllis Stralow,
as presented:
Motion moved by Kurt Glazier and motion seconded by Mark Hamilton.
All voted in favor of the motion.

B.

Communications - Mr. Koster noted the following communications:
1. Discussion Topic - Mr. Koster discussed a letter he was presented with
from the Illinois Environmental Protection Agency.

C.

Building and Zoning Hearing Recommendations

D.

Report from County Officers - Mrs. Kim Ewoldson, Sauk/SBDC, will present at the
March Board Meeting.

Minutes generated by OnBoard.

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E.

Committee Reports and Recommendations
1. Public Works Committee - The Committee discussed changing the County
Vehicle Use Policy for Highway Employees.
2. County Offices Committee - The Committee discussed paying an
outstanding Frontier telephone bill in the amount of $26,268.03.
3. Public Safety Committee - The Committee discussed purchasing new case
management software that would benefit the States Attorney and works
with the Public Defender and Circuit Clerk offices. The Committee also
discussed progress on current nuisance properties.
4. Health & Social Services Committee - The Committee discussed how the
Health Department union was decertified after an employee election. The
Committee also discussed how the Health Department will no longer be
doing weekend on call for Animal Control. The local police will have a key
or code to access the animal control building as needed on the weekend.
5. Judiciary Committee - The Committee discussed the new Court Services
Director Brooke Plachno. Mrs. Robbins presented a request from the
Chief Judge to provide Mrs. Plachno with vacation accrual credit for
previous years served at Whiteside and Ogle County. The Committee
discussed Public Defender's request for an additional Assistant Public
Defender position.
6. Finance Committee - The Committee discussed Public Transportations
Memorandum of Understanding with Reagan Mass Transit. The
Committee also discussed the request for $400,000 in funding to help
build a corporate hanger.

IV.

EXECUTIVE ACTION ITEMS
A.

Chairman Koster appointments/reappointments

B.

Anticipated Appointment of Mental Health Board Member.
Board Motion: To approve an anticipated appointment of a Mental Health
Board Member, as presented:
Motion moved by Thomas Ausman and motion seconded by Glenn Truesdell. All
voted in favor of the motion.

C.

V.

Chairman Koster update - Mr. Koster discussed the $400,000 Revolving Fund
change with ARPA funds and necessity to spend the funds by the end of the year.

ADMINISTRATOR'S REPORT

Minutes generated by OnBoard.

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A.

The Committee reviewed the February 2026 monthly claims and budget reports.
A motion was made by Hamilton, second by Ausman, to approve the claims and
budget reports, as presented. All voted in favor of the motion.
ClaimsExecutiveFeb2026.pdf

B.

Administrator's Update - Mrs. Robbins discussed the Data Center Moratorium
and the amount of electriciy and water that would be used if one was brought to
Whiteside County. Mrs. Robbins stated there will be upcoming changes to the
Jury Commission process.

VI.

OTHER BUSINESS - No other business.

VII.

A motion was made by Ausman, second by Pearson, to adjourn the meeting at 7:17 PM.
The next meeting will be held Thursday, April 16, 2026 at 6:30 PM in the County Board
Room.

VIII.

Board Motion: To place on file the Executive Committee’s meeting reports, February
2026 claims reports, and related informational items, as presented.

Minutes generated by OnBoard.

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