On the agenda: Pontiac meeting — data center (Jun 15)

PONTIAC CITY COUNCIL AGENDA
Monday, June 15, 2026
7:00 PM
THIS MEETING WILL BE HELD IN THE
CITY HALL COUNCIL CHAMBERS ROOM (East Door)
115 W HOWARD ST.
https://www.youtube.com/play1ist?list=PU7ywOvOOwjVCsZfCCLbsr-pjitykTBkF
I.
II.
111.
IV.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CONSENT AGENDA
A. Motion: to approve minutes of the June 1, 2026 City Council Meeting
B. Motion: to approve payment of bills totaling $169,392.51 from all funds
C. Motion: to approve Transient Merchant License Application-Tree-Ripe Fruit Co.
D. Motion: to approve Street Closure-America's 250 Event

V.

REGULAR AGENDA
A. Resolution 2026-R-005-Recognition of Talen Erschen-LACC SkillsUSA National Silver Medalist
B. Approval-License Agreement-Dawson's Diner LLC
C. Approval-Redevelopment Agreement-Livin' in Color LLC
D. Approval-Bid to Repair 318 N Mill St.
E. Approval-Building Repair Agreement-Bertram/TIF
F. Appointments-Library Board
• Nancy Milhauser
• Larry Krominga
• Debbie Dowdy
G. Approval-Engineering Services Agreement for Construction Related Services-MLSS Recycle Pump Project
H. Approval-Bid for MLSS Recycle Pump and Gate Installation Project
I. Approval-Gate Procurement Purchase Agreement-MLSS Recycle Pump Project
J. Resolution 2026-R-004-Library Maintenance

VI.
VII.
VIII.
IX.
X.

MAYOR COMMENTS
CITY COUNCIL COMMENTS
CITY ADMINISTRATOR COMMENTS
PUBLIC COMMENTS
ADJOURNMENT

WWW. PO NTIAC.0 RG

City of Pontiac, IL I 115 W. Howard St. I Pontiac, Illinois 61764
815-844-3396 I Fax 815-844-8503 I [email protected]

MINUTES OF REGULAR CITY, COUNCIL MEETING
June1,2026
The regular meeting of the Pontiac City Council was held on June 1, 2026. Mayor
Eckhoff called to order the meeting of the City Council at 7:00 P.M.
The City Clerk was directed to call roll, and the following members of the Council were
present: Giovanini, Barr, S. Hoerner, Causer, A. Hoerner, Rainbolt, Bradshaw, Howard
and Wille.
CONSENT AGENDA
Motion was made by Howard, seconded by Wille, to approve the consent agenda.
On a roll call vote motion carried 9-0. Aye votes recorded: Giovanini, Barr, S. Hoerner,
Causer, A. Hoerner, Rainbolt, Bradshaw, Howard and Wille.
REGULAR AGENDA
A.

Public Properties Report

Alderman Causer gives update on public properties meeting. They discussed the Rec Plex
park project proposal and selling the sheds uptown.
No Vote.
B.

Rec Plex Playground proposal - ARPA Funds-team Reil

Gary Beckman gave an update on the Team Reil quote·. They made some changes to
structure for different ages. Discussion was held.
Motion was made by Bradshaw, seconded by Rainbolt, to approve Team Reil quote. On a
roll call vote, motion carried 9-0. Aye votes recorded: Giovanini, Barr, S. Hoerner, Causer,
A. Hoerner, Rainbolt, Bradshaw, Howard and Wille.
C.

Centennial Plaza- concrete addition

City Administrator Woolford states the building that was torn down on Howard Street
needs concrete to replace the building. The quote from Eppel Construction, who is doing
the work for Centennial Plaza, made a quote. He is asking the city to approve the quote
from Eppel.
Motion was made by Bradshaw, seconded by Howard, to approve the quote from Eppel
to <:oncrete. On a roll call ·vote� motion carried 9-0. Aye votes recorded: Giovanini, Barr,
S. Hoerner, Causer, A. Hoerner, Rainbolt, Bradshaw, Howard and Wille.

D.

City Hall Portico

City Administrator Woolford presented the idea for the Portico over the doors of City Hall.
The city will install the portico with the help from Rick Rambo. This is a TIF I project.
Motion was made by Causer, seconded by Rainbolt, to approve the portico project. On a
roll call vote, motion carried 9-b. Aye votes recorded: Giovanini, Barr, S. Hoerner, Causer,
A. Hoerner, Rainbolt, Bradshaw, Howard and Wille.
E.

Surplus Property Disposition - 2 sheds

City Administrator Woolford presents the proposal to sell two sheds that they aren't
using. $9,00.00, Approval for bid pack for any shed the city doesn't need use for.
Motion was made by Bradshaw, seconded by Barr to approve the sealed bid pack. On a
roll call vote, motion carried 9-0. Aye votes recorded: Giovanini, Barr, S. Hoerner, Causer,
A. Hoerner, Rainbolt, Bradshaw; Howard and Wille.
F.

Side Letter Agreement between City and PBLC

City Administrator Woolford presents the situation with the police department and the
need for the shift for investigations. They are asking for approval for a trial basis
incentive and the creation of a detective sergeant position. Discussion held.
Motion was made by Wille, seconded by Causer, to approve the side letter agreement
between the city and PBLC. On a roll call vote, motion carried 9-0. Aye votes recorded:
Giovanini, Barr, S. Hoerner, Causer, A. Hoerner, Rainbolt, Bradshaw, Howard and
1
Nille.
Ma)�Or Comments
The city is painting the visitors center. There was more vandalizing recently at the park
bathroom, security coming. Mentioned the construction projects happening around town.
She went to Bronco sticks on 66 event. Thanks to all the workers in the city for the work
they do with the resources they have.
Administrator Comments
Story walk in the park is now a centennial stop. June 4th is the first Rockin' on the River
so thank you sponsors.
Council Comments
Alderman Causer discusses the parking on South Street, asking what can be done to fix
the issue. Alderman Barr has an issue with a neighbor parking on the curve on
Kirkwood.

Public
Bruce from the Elks Lodge 1019 presented a check to the city for the 4th of July
celebration.
,

ectfully s
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Ke!se�
City Clerk

�ity of Pontia�
1 z a a &

Application to City of Prnm.Hac, Livingston County, Illinois
for Trallll.sieilll.t Meirclhlant License
Application Date: _5_/8_/_2 _ 0_26
____
14-236 - TRANSIENT MERCHANT - Any person engaging temporarily in a retail or wholesale sale
of goods, wares or merchandise in any place in this City, and who, for the purpose of conducting such
business, occupies any lot, building, room or structure of any kind, or any person engaging temporarily
in business in the City as a photographer, or the operator of a photographic studio or gallery. A person
licensed as a Central Business District Street Vendor under article IV of this Chapter shall not constitute
a Transient Merchant.
14-239 - Transient Merchant's License
(a) Required. Except as hereafter provided, no person shall engage in business as a Transient Merchant
in the City of Pontiac without first having obtained a license in the matter hereafter provided.
(b) Application; fee. Application for a Transient Merchant License shall be made in writing to the City
Clerk at least seven days prior to the next regular City Council meeting, at which time the application
will be considered.
1. Name and address of the applicant (COMPANY NAME) and all persons who will be employed
by him or his business during the period of the license applied for:
Name: Tree-Ripe Fruit Co

Address:

440A S Lapham St Oconomowoc WI 53066

Address:

507 Reena Ave, Fort Atkinson, WI 53538

Phone: 888-873-3747
Name: Tanner Spaude
Phone: 608-359-6523
Name: -----------

Address:

Phone: ----------Name: -----------

Address:

Phone: ----------Name: ----------Phone: -----------

Address:

2. Description of the goods, merchandise or services to be offered for sale:
Retail sale of produce to the public from our truck located on private commercial property
Georgia peaches & pecans, Michigan blueberries and New Mexico pistachios

3. Date(s) and tirne(s) of proposed sale of goods:
6/26/2026 & 7/17/2026 8:30am -10am

4. The location in the City from which the business will be conducted during the license period:
ton� aG &c..Pfex. B'ase ball field.s :llD"I S Old Airpoct: R.�

5. The applicant's state business registration number issued by the state department of revenue, and
other satisfactory evidence that sales made within the City of Pontiac wi II be reported as taxable
sales within the City by the applicant:
2487-2830
6. In addition, the application shall be accompanied by a fee of $100.00 for the application fee and
the first day of the permit, and $25 .00 per day or part thereof after the first day of proposed
operation, per location speci fied, with such fee being returned in the event of the denial of the
Transient Merchant License for any reason.
7. Owner of the location from which the transient merchant business will be conducted:

Signature: --------Please see attached
-form
---------------------O wner of the location from which the transient merchant business will be conducted. By this signature,
the owner authorizes the applicant to use said properly for transient merchant sales.

(Note: In lieu thereof, applicant may furnish a written lease or other written evidence of his authority
to conduct business upon the prope11y in question.)
Applicant:

Applicant Sign�tur_'.7

,/

Tanner Spaude
// /wL½::)/,-,-"�---_·- ______
(Please print)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * */_,,*,/* * r:-/
* * *......,* * * * * * * * * * * * *
OFFICE USE:

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Received completed application on the s.]

�d day of _,

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Received payment of$ /oo
'and issued receipt number b:i bl
for the payment.
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The City of Pontiac:

City Clerk

** * ** * ** * * ** ** ** * * **** ** * * *** ** * * * * ** ******** *** ***** * ****** *
Copies distributed to:.
on ·JtJf\:€, ),2-, )...02,b
i •
for action at the Regular it Council Meeting of: --��-t,J�f\R��- �l�,L£;���·;i,�o�:..._._
2l�, ________

*******************************************•*************•***
Council approved or denied ----,-- -,-----,---,----,-�---,---,--------l f approved, copy of license attached to this application and file completed.
cc: License to Police Department.
--,-

LOCiS 8 Cash Receipts

6/4/26, 10:23 AM

City of Pontiac
115 West Howard Street
Pontiac, IL 61764
www.Pontiac.org
Item
Qty Amount
Misc lie (golf c 1
$150.00
Total Amount Due:
Total Check Received:
Check #: 6967

$150.00
$150.00

No Change Due
Received: !fhu Jun 4, 2026 10:23 AM
Re gis t e r

Re c eip t

TRANSIENT MERCHANT LICENSE - IREE­
RIPE Paid Check: 6967
Oper: CD Seq: 155001001 Drwr: 1

PONTIAC
IL L

I N

O

IS

MEMO
TO:

Mayor Eckhoff and City Council

FROM: America's 250 Committee
RE:

Street Closure

We are requesting street closure for our America's 250 events on the following date(s) and location(s)
•

Washington Street, from Mill to Main, Wednesday, July 8th beginning at 5:30pm through
8:00pm for the Declaration of Independence reading/Ice Cream Social.

•

Water Street, the west half of the 400 W. block, Saturday, July 11th beginning at 3:00pm
through 9:30pm for the America's 250 Community Block Party for the purpose of providing a
pedestrian safe area for food truck operations

Ol�Wt
, .:11tyi)t

,_j

WWW PONTIAC ORG
City of Pontiac, IL I 115 W. Howard St. I Pontiac, Illinois 61764
815-844-3396 I Fax 815-844-8503 I [email protected]

2026-R-005
CITY OF PONTIAC
RESOLUTION OF RECOGNITION OF ACHIEVEMENT
WHEREAS, Talen Erschen is a student at the Livingston Area Career Center and
competed in the 2026 SkillsUSA Championships in the category of Intemetworking; and
WHEREAS, Talen Erschen received the gold medal for Intemetworking in the Illinois
State Leadership and Skills Conference in the category ofintemetworking; and
WHEREAS, Talen Erschen earned a silver medal in the 2026 SkillsUSA National
Leadership and Skills Conference in the category of Intemetworking; and
WHEREAS, Talen Erschen has made significant contributions to the Livingston Area
Ca_reer Center through his work as a student in networking taught by Doug Masching
during the 2025-2026 school year; and
WHEREAS, the Mayor and City Council of the City of Pontiac Illinois seeks to publicly
recognize Talen Erschen for his achievement in SkillsUSA Leadership and Skills
Conference competition, and outstanding representation of the Livingston Area Career
Center.
NOW, THEREFORE, BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF
THE CITY OF PONTIAC, ILLINOIS, formally recognizes and extends its appreciation to
TALEN ERSCHEN for his achievement as a national silver medalist and a state gold
medalist in the category of Intemetworking at the 2026 Skills USA competition.
SIGNED this 15th day of June, 2026

Kelly A. Eckhoff, Mayor

REVOCABLE LICENSE AGREEMENT FOR
RIGHT OF WAY OUTDOOR ENCLOSED PATIO AND FURNISHINGS
THIS AGREEMENT made and executed in duplicate by and between the City of
Pontiac, an Illinois municipal corporation, and Brandon Dawson, individually, and
Dawson's Diner LLC, DBA Route 66 Roadhouse, an Illinois Limited Liability Company,
by its manager, Brandon Dawson, referred to herein as Licensee,
WITNESSETH:
WHEREAS, Robert Kinas owns the following described improved real estate situated
City of Pontiac: PIN 15-15-22-407-019 Lot 20 x 100 Lot 16 Blk 48 City of Pontiac, commonly
known .as 201 N. Mill St, Pontiac, IL, and
WHEREAS, Licensee has entered into a lease agreement with Robert Kinas to own
and operate a restaurant on the Kinas premises, and
WHEREAS, Brandon Dawson is the manager of Dawson's Diner LLC, DBA Route 66
Roadhouse under which the restaurant business will be operated at 201 N. Mill St. Pontiac,
IL, and
WHEREAS, the City of Pontiac owns an enclosed patio and patio furnishings located
upon the City of Pontiac Mill Street Right of Way directly adjacent to the front door of 201 N.
Mill St., and
WHEREAS, Licensees are desirous of exclusively utilizing, for restaurant service during
busines$ hours, the City of P.ontiac's outdoor enclosed patio and furnishings installed directly
adjacent to the front door of 201 N. Mill St. and are entering into a Revocable License Agreement
for Right of Way Outdoor Enclosed Patio and Furnishings for that purpose, and
WHEREAS, the City Council of the City of Pontiac at its regular meeting held on
_______, did approve the City entering into this License Agreement granting the
Licensees a revocable license to use the City owned outdoor enclosed patio and outdoor
furnishings provided that said use shall not interfere with the use or maintenance of any public
utility or a City of Pontiac utility, that the Licensees shall have the City of Pontiac named as an
additional insured on their insurance and any umbrella liability policies of insurance to the extent
of the City's interest, current and future, that the licensees agree to defend and hold the City of
Pontiac harmless of and from any liability arising out of the Licensees use of the City property,
and that the use by Brandon Dawson and Dawson's Diner LLC, DBA Route 66 Roadhouse not
interfere with any public use of the premises outside the scope of the revocable license agreement,
and
WHEREAS, the City Council of the City of Pontiac did authorize the Mayor and
City Clerk to enter into this license agreement for and on behalf of the City of Pontiac.
NOW, THEREFORE, for and in consideration of Ten ($10.00) Dollars, the mutual
promises and covenants herein, and other good and valuable consideration, the receipt and
sufficiency of whicn is hereby acknowledged, the parties hereto agree to as
follows:

1. That the City of Pontiac does hereby grant to Licensee as their interests appear a revocable
license for the use of the City of Pontiac owned enclosed outdoor patio and outdoor furnishings
located upon the City Mill Street right-of-way situated adjacent to the front door of 201 N. Mill St.,
said licensed premises to be used and maintained only for restaurant service during the
restaurants hours of operation and for no other purpose unless mutually agreed upon by both
parties.
2. The Licensee shall name the City of Pontiac as an additional insured upon their general
business liability and umbrella liability policies of insurance and shall provide the City of Pontiac
with certificates of such insurance in force naming the City of Pontiac as an additionally insured,
and renewals from time to time, showing contiguous coverage therefore, said insurance liability
insurance coverage to be not less than $1,000,000.00 in the aggregate.
3. The Licensee shall maintain the licensed property is a condition that is at all times safe for
use by their customers, shall be responsible for all repairs and maintenance thereof
during the term of the license, and upon abandonment of said right-of-way shall restore
the premises to its original condition at its expense, reasonable wear and tear excepted.
Further no improvements or modifications or replacements shall be made without prior
city approval, and all improvements and replacements shall become the property of the
City.
4. Licensee shall comply with applicable conditions of City of Pontiac liquor license code
Chapter 4 Article II Section 4-36(4) et seq. entitled Outdoor Cafe License Addendum, as
outlined in 2026-0-007, attached as Exhibit A, or Chapter 10 Article XI entitled Central
Business District Outdoor Cafe - No Liquor License as outlined in 2026-0-008, attached
as Exhibit B, if the business does not operate with a liquor license.
5. Licensee, and their successors and assigns, agree to indemnify, defend and hold the City
of Pontiac harmless from all claims or liabilities, of whatsoever nature, arising out of or in
connection with Licensees' use of the City property pursuant to the license herein
granted.
6. Licensee shall not interfere with any maintenance of the City property, or use of any
public utility or City of Pontiac utility situated within or upon said right-of-way.
7. This License shall not be assignable or transferable without the prior written approval of
the City of Pontiac. This License shall be revocable by the City of Pontiac at any time upon
providing written notice thereof to Licensee, and the Licensee may terminate this license at
any time by abandonment thereof and after providing written notice to the City of Pontiac of its
intention to terminate this License. Notwithstanding the foregoing the license agreement shall
terminate automatically in the event of the termination of the Licensees' lease of the Kinas
property at 201 N. Mill St., Pontiac, IL or the cessation of the restaurant business. In any event,
upon termination, Licensee shall restore the City property premises to its original condition at
Licensees' expense.
8. It is agreed by and between the parties hereto that this Agreement does not constitute
the conveyance of an interest in real estate or the lease thereof, but constitutes a grant of a
license for the permissive use of real estate only, and it is further agreed by and between
the parties hereto that neither party hereto shall record this agreement this agreement in
the Office of the Recorder Deeds, Livingston County, Illinois.

9. It is agreed by the Licensee that Licensee shall at all times comply with all applicable City
codes, ordinances and regulations and shall pay all City user charges when due.
10. This Agreement and the license granted hereunder shall be effective immediately
upon the last to occur of the execution thereof, the satisfaction of the insurance requirements
hereunder, the provision to the City of the fully execute building lease for the Kinas 201 N. Mill
St. property, and the Licensees entering into possession of 201 N. Mill St. pursuant to
said lease.
Dated this ___day of _____, 2026.

-----------

BY:
Mayor, City of Pontiac

ATTEST:

City Clerk

Brandon Dawson, individually and
as manager of Dawson's Diner LLC.
OBA Route 66 Roadhouse

The undersigned, Robert Kinas, being the owner of the improved real estate at 201
N. Mill St., Pontiac, IL does hereby confirm the existence of a Lease to Licensees
entitling them to possession of the premises and does hereby acknowledge that the
foregoing agreement is personal to the Licensees and does not benefit the undersigned.

Robert Kinas-Property Owner

REDEVELOPMENT AGREEMENT IN CITY OF
PONTIAC REDEVELOPMENT PROJECT AREA I
This Agreement made and executed in multiple counterparts the days and dates hereafter
set forth by and among the City of Pontiac, Pontiac, Illinois, a Municipal Corporation of the State
of Illinois, hereinafter referred to as "City", and Livin' in Color LLC and its Managers Donna
Comens and Michael Comens, hereinafter referred to as "Developer'' , WITNESSETH:

WHEREAS, the City of Pontiac has heretofore established by Ordinance the City of Pontiac
Redevelopment Project Area I, hereinafter TIF District No. 1, and has adopted tax increment
financing with respect thereto pursuant to the Tax Increment Allocation Redevelopment Act, 65
ILCS 5/11-74.4-1 et.seq. 11-74.4-1, et seq., hereinafter the "Act", and

WHEREAS, the City is desirous for building owners with facades facing Centennial Plaza
to improve the facade and property, and

WHEREAS, the City is currently constructing Centennial Plaza and it is beneficial to the City
that the developer's project be completed along side the City's improvements to avoid potential
_damages to new cons�ruction, and

WHEREAS, Livin' in Color LLC is the owner of 105 W. Madison St., PIN #
15-15-22-404-020, and

WHEREAS, the Developer could not complete the total project but for the redevelopment
agreement with the City, and

WHEREAS, the Developer did submit a project to the city to repair the Centennial Plaza
facing stairs and brick, trim the windows, repair the rear facade, completed some general exterior
repairs , and repair the roof, and that project is within the scope of the TIF Redevelopment Plan,
herein attached as Exhibit A, and

WHEREAS, the City has reviewed the project submission and finds that the proposed
development would be a suitable and appropriate use of the building and real estate and would

result in substantial benefits to the City and its residents, including but not limited to, increased
property taxes, increased retail sales, improved building safety and beautification, and
WHEREAS, this Redevelopment Agreement between the parties hereto is entered into for
the purpose of accepting the Developer's proposal subject to the terms and conditions set forth
herein.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, it is agreed by and between the parties hereto as follows.
SECTION 1.

Developer Obligations. The Developer shall have the following obligations

hereunder, to-wit
A.

The Developer shall complete the work provided in Exhibit A. No other work shall
be eligible without amendment to this agreement.

B.

The Developer shall complete the renovation of the property in accordance with
Developer's proposal on or before December 31, 2026.

C.

The renovation· shall be constructed ·by contractors licensed with the City, in
accordance with all City building codes and zoning regulations for which the
Developer shall obtain all required permits.

D.

All eligible work covered under the reimbursement agreement shall be eligible under
the Illinois Tax Increment Financing Act 65 ILCS 5/11-74.4-1 et al.

E.

The Developer shall submit all requests for payments only upon completion of the
project in a form determined by the City that shall itemize the work completed. In
addition, the Developer shall show proof of payment as required by the City. The
City may agree to provide no more than 25% of eligible costs prior to project
completion if there is sufficient cause as determined by the City Administrator.

2

F.

In the event the city provides any reimbursement prior to the completion of the entire
project and the project is not completed by the deadline, the Developer shall repay
the city within 10 days of the expiration of the deadline.

SECTION 2.

City Obligations. The City shall have the following obligations hereunder, to­

wit:
A.

The City shall reimburse the developer 75% of the Developer's submitted estimate,
however, the roof repair estimate of $16,301.00 shall be reimbursed at 50%. The
total reimbursement shall not exceed $50,000.00.

B.

The City shall not unnecessarily delay the deliver of any properly applied for permits.

SECTION 3. Applicable Law and Enforcement. This Agreement shall be construed and

interpreted in accordance with the laws of the State of Illinois as same exist from time to time and
any actions brought under the terms of this Agreement shall be instituted in the Circuit Court of the
Eleventh Judicial Circuit, Livingston County, Illinois, exclusively, and both of the parties hereto
submit to the exclusive venue of said Court and the exclusive jurisdiction of said Court over their
person and the subject matter of any such litigation.
SECTION 4. Attorney's Fees. In the event either party hereto shall institute any legal

proceeding to enforce the terms of this Agreement or otherwise arising hereunder, the substantially
prevailing party in such litigation shall be entitled to recover such party's reasonable attorney's fees
and other expenses incurred in prosecuting or defending such litigation from the other party, in
addition to any and all other remedies to which such substantially prevailing party shall otherwise
be entitled under the applicable law.
SECTION 5. Modification. The parties reserve the right to mutually amend or modify any

of the terms and conditions hereof, provided, however, that no such amendment or modification

3

shall be effective unless executed in writing by all the parties hereto affected by such amendment
or modification.
SECTION 6. Binding Effect and Assignment. All of the rights, duties, obligations and
covenants of each party hereto shall be binding upon the party, such party's successors or assigns,
and shall inure to the benefit of the party benefitted thereby and such party's successors and
assigns; provided, however, that the Developer shall not be entitled to assign this Agreement, or
any of Developer's rights and obligations hereunder, without the prior consent of the City.
SECTION 7. Invalid Acts. Nothing contained herein shall be construed to require any of
the parties to perform any acts which, by law, such party cannot perform nor to refrain from any
conduct which, by law, such party, must perform or complete. In the event such a party, pursuant
to the terms hereof, takes any action which such party, by law, does not have the authority to
perform or which is, for any other reason, invalid, then only the unauthorized or invalid action shall
be reversed and shall have no affect on any other action or conduct which may have occurred in
connection with this Agreement which shall remain in full force and effect; further, in such an event
the party whose act of conduct was unauthorized or invalid shall not be liable or responsible to any
other party for damages or expenses incurred by reason of such act or conduct being unauthorized
or invalid, all such liability being hereby waived and released by such other party, even though such
other party may have relied upon such act or conduct.
SECTION 8. Authority of Officers Executing this Agreement. The City is executing this
Agreement by and through its Mayor and City Clerk and represents and warrants that such officers
are duly authorized to make, execute and deliver this Agreement for and on behalf of the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this __ day
of June, 2026.

4

CITY OF PONTIAC, a Municipal Corporation

--------------

BY:

Kelly A. Eckhoff, Its Mayor

(SEAL)
ATTEST:
Kelsey Lee, City Clerk

Donna F. Comens, Developer 105 W. Madison

Michael S. Comens, Developer 105 W. Madison
Prepared by:
Alan M. Schrock
City Attorney
307 W. Washington St.
Pontiac, IL 61764
815-844-6177

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ABRAHAM MASONRY

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Mason and Concnte Contractor

805 Mohave Dr.

Pontiac, IL 61764

815-842-2267

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We hereby propose to furnish labor and materials - complete in accordance with the above specifications, for the sum of:

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We are subcontractors only • All work that Is performed by us Is In accordance with the general contractor or homeowner's design.
Not responsible for:
weather related problems, establishing property corners, problems with concrete, or cracks that occur in masonry.
No guarantee of dry basement or crawl space

Any excavation and/or flll material price Is an estimate only. Any burled material or utlllty fines discovered during excavation or any fill
pr
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prices quoted are �ubJect to changes
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NOTE: This estimate may be withdrawn by us if not accepted within 30 days.

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The atx,ve prices, specifications and conditions are satisfactory and are herby accepted. You are authorized to do the work'as specified. Payment
will be made as outlined above.
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Signature
Date

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PROPERTY OWNER AGREEMENT - CITY OF PONTIAC
CONSENTING TO RESTORATIVE WORK ON OWNERS' BUILDING
THIS AGREEMENT made and executed in duplicate the days and dates by and
between the City of Pontiac, an Illinois Municipal Corporation, hereinafter referred to as the
"City", and William H. Bertram and Georgia R. Bertram, hereinafter jointly and severally
referred to as "Owner",
WITNESSETH:
WHEREAS, the Owner is the owner of a building located at 318 N. Mill St., Pontiac,
Illinois 61764, having Property Index Number 15-15-22-404-004, and
WHEREAS, the City of Pontiac did acquire a building at 116 W. Howard St.,
Pontiac, Illinois 61764 having Property Index Number 15-15-22-404-003, did demolish said
building due to its dilapidated and unsafe condition, said building being adjacent and
partially connected to the Owner's building, and
WHEREAS, during demolition of the City building it was discovered that the
condition of the Owner's building in the area exposed by the demolition was in need of
certain restorative measures consisting of removing old plaster, mortaring and filing certain
holes and tuckpointing, and
WHEREAS, the Owner's building is situated in the City of Pontiac Tax Increment
Financing District I, and the work necessary is an eligible tax increment financing expense,
and
WHEREAS, the City is willing to perform the work on the Owners' building provided
the Owner consents to the work and agrees that the City has no liability or responsibility
in connection with the work being performed, and

WHEREAS, this Agreement is entered into to document the Owner's consent to
having the City contract with Abraham Masonry to perform the necessary work on the
Owners' building with the cost of $8,985.00 to be paid for by the City using tax increment
financing funds.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
1.

The Owner represents and warrants that the Owner is the owner of the
following described tract of real estate improved with a building commonly
known as 318 N. Mill Street, Pontiac, Illinois and is fully authorized and
empowered to enter into this Agreement, said improved real estate being
legally described as follows:
Lot 24 X 110.75 Lot 2 of Subdivision of lots 2 &3 Block 42 City of Pontiac,
Illinois. Property Index Number 15-15-22-404-004

2.

The Owner hereby consents to the City contracting with Abraham Masonry
to perform certain restorative work on Owners' building consisting of
removing old plaster, mortaring and filing certain holes and tuckpointing at
a cost of $8,985.00, and to the performance of said work by the City's
Contractor, and the Owner agrees that other than paying for the cost of said
work, the City shall have no liability or other responsibility in connection with
Owners' building.

3.

This Agreement shall be construed and interpreted in accordance with the
laws of the State of Illinois and any action arising out of or under this

Agreement shall be brought exclusively in the Circuit Court of the Eleventh
Judicial Circuit, Livingston County, Illinois, which court shall have exclusive
jurisdiction over the parties hereto, and the subject matter of said litigation;
further, the party substantially prevailing in any such litigation shall be entitled
to recover such parties reasonable attorneys fees and litigation expense from
the other party, in addition to any other remedies available.
4.

This Agreement shall be effective immediately upon execution by the last of
the parties to execute this Agreement.

Dated this __ day of June, 2026.

William H. Bertram, Owner

Georgia R. Bertram

Dated this _ _ day of June, 2026.
CITY OF PONTIAC, an Illinois Municipal
Corporation

ATTEST:
City Clerk
PREPARED BY:
Alan M. Schrock
City Attorney
BLAKEMAN & SCHROCK, LTD.
307 West Washington Street
Pontiac, IL 61764
Phone 815-844-6177

By____________
Its Mayor

•oMn•c ,uiauc

LIBRARY

Ponthtc Public Libr:iry • 211 East Madi on Street• Ponti. c, IL 6176-t • (815) S-t-t-722. • ponti cpul,liclibr· ry.org

May 11th, 2026
Kelly Eckhoff
Mayor
City of Pontiac
115 W Howard St.
Pontiac, IL 61764
Dear Mayor Eckhoff,
The terms for the fo llowing Pontiac Public Library Trustee members expire June 30th, 2026. I would like to
respectfully request that they each be reappointed to the Pontiac Public Library Board for an additional 3-year
term, expiring June 30th, 2029. If you have any questions or if you would like to speak with me regarding my
request, please contact me at your earliest convenience. Thank you for your c ontinued support of the Pontiac
Public Library.
Nancy �1ilhauser
Larry Krominga
Debbie Dowdy
Sincerely,

j j�d/,l/
�

('

Connie Snyder, President
Pontiac Public Library Board of Trustees
Pontiac Public Library
211 E. Madison St.
Pontiac, IL 61764

Memo
TO: Mayor Eckhoff and City Council
RE: MLSS recycle pump and gate procurement & Project bid
From: Brad Duncan, WWTP Superintendent
Date: 6/11/2026
Dear Mayor Eckhoff and Council members,
As part of the MLSS recycle pump project the following items are ready for Council
action:
1. Purchase of gate valve from Whipps (lower cost and shorter delivery). I have included
the gate procurement agreement, specs, and summary memo.
2. Approval to proceed with bidding of MLSS·recycle pump, construction, installation, and •
auxiliary components. (I have included all bid documents and project summary memo
for your viewing).
3. Construction related services agreement with Donahue & Associates engineering. (I
have attached the service agreement for approval as related to the construction and
integration of the MLSS recycle infrastructure).
I ask that the council approve these action items so the MLSS recycle pump install (part
of the nitrate reduction efforts) will move forward in a timely manner.

WWW.POl\lTIAC.OHG

City of P(Jntiac, IL Wastewater Treatment I 115 W. Howard St. I Pontiac, Illinois 61764
815-844-5574 I Fax 815-842-3885

I

If you have any questions, please contact me anytime to discuss them. I thank you for
your time and attention to this matter.

Sincerely,
Brad Duncan
Wastewater Superintendent
City of Pontiac

City of Pontiac, IL Wastewater Treatment t US W. H!ov,1i31rd St. ( Pontiac, Ulinois 61764
815-844-5574 I Fax 815-842-3885

�DONOHUE

Pontiac Wastewater Treatment Plant (WWTP)
Nitrate Recycle Pump Project Bidding Memorandum
Issue Date

June 15, 2026

To

Brad Duncan, City of Pontiac

From

Kristin Anderson, Donohue & Associates, Inc.

Subject

Nitrate Recycle Pump Project Bidding

Project

WWTF Nitrate Recycle Pump Design

Introduction
The City of Pontiac entered into a compliance commitment agreement (CCA) with the Illinois
Environmental Protection Agency (IEPA) to achieve NO3/NO2 (Nitrate/Nitrite) removal according to the
CCA schedule. As part of these compliance efforts, it was agreed that the nitrate recycle pump would be
installed in the aeration basin effluent box. The previous construction project included the installation of
piping for nitrate recycle but the recycle pump was not designed or installed at that time. Pontiac retained
Donohue & Associates, Inc. to complete design and bidding services regarding the pump installation.
Project Scope
The pump associated with the work has already been procured by the city, awaiting delivery. The gate
procurement associated with the project will be reviewed by the city at the June 15th City Council meeting.
The remaining scope under the project includes:
• Pump Installation
• Gate Installation
• Nitrate Recycle Pump Control Panel and VFD
o Provided by Donohue under the proposed CRS agreement
• o Installed by contractor
• Miscellaneous grating, concrete, railing, and electrical wiring associated with the pump and gate
installation
Schedule
Bids for the work will be received from contractors in July to be approved at the July 20, 2026 city council
meeting. The anticipated project schedule is shown in the table below.
Item

Pump Procurement Executed
Gate Procurement Approval
Advertisement for Bids
Pre-Bid Meeting
Bid Opening
Contractor Award Approval
Notice to Proceed (Estimated)
Pump Delivery (Expected)
Gate Delivery (Expected)
Substantial Completion (Estimated)
Final Completion (Estimated)

Donohue Project No.: 14802

Date
May 4, 2026
June 1S, 2026 - City Council Meeting
June 17, 2026
July 1, 2026
July 15, 2026
July 20, 2026- City Council Meeting
August 1, 2026
October 2026
November 2026
January 28, 2027
March 29, 2027

Donohue & Associates, Inc.
Page 1

�DONOHUE
ENGINEERING SERVICES AGREEMENT
WWTF Nitrate Recycle Pump
Construction Related Services (Project)
This Agreement is by and between:
City of Pontiac (Owner or City)
115 W. Howard
Pontiac, IL 61764
and
Donohue & Associates, Inc. (Donohue)
1605 South State Street, Suite lC
Champaign, IL 61820

'

Who agree as follows:

Owner hereby engages Donohue to perform the Services set forth in Part I for the compensation set forth
in Part Ill. Donohue will be authorized to commence the Services upon execution and receipt of this
Agreement from Owner. Owner and Donohue agree that this signature page, together with Parts I
through IV attached, constitute the entire agreement for this Project.

_r

APPROVED FOR OWNER

APPROVED FOR DONOHUE

By: ______________

& ..A.
...-(..A By: __
__

Printed Name: ___________

Printed Name: Eric Cockerill, P.E.

Title: ______________

Title:

Vice President

Date: ______________

Date:

May 26. 2026

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PART I
PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING
A. PROJECT DESCRIPTION
The Pontiac WWTF is a 3.5 mgd facility that receives a significant fraction of its load from leachate
from a local landfill. The treatment plant recently completed constructing new facilities and
structures and has a N03 /N0 2 limit of 10 mg/L. The City has entered into a compliance commitment
agreement (CCA) with IEPA to achieve N03/N02 removal according to the CCA schedule. The
previous construction project included the installation of piping for nitrate recycle from the aeration
tanks effluent box to the beginning of the anoxic zone of the activated sludge system. However, the
recycle pump was not designed or installed at that time. The City retained Donohue to perform the
design and bidding services for the required nitrate recycle pump.
The City is seeking assistance from Donohue to perform the construction related services for the
installation of the nitrate recycle pump, VFD, electrical service, process piping and civil improvements
for the proposed installation of the recycle pump. In addition, SCADA services for the provision of the
new PLC control panel and the associated programming for the new recycle pump control system will
be provided by Donohue.
B. SCOPE OF SERVICES
Basic Services to be provided by Donohue for this Project under this Agreement are as follows:
Task 1 - Construction Related Engineering Services

Upon successful completion �f the Bidding Phase, and upon award of the construction contracts by
the Owner, Donohue shall provide the following construction phase contract administration and
observation services for the Project:
1.1

General Administration of Construction Contracts. Consult with Owner and act as Owner's
representative as provided in the General Conditions of the Contract Documents as included in
the Project Manual. Included in this effort is receipt and incorporation of constructability
revisions to the documents, as directed from time to time, by the Owner.

1.2

Pre-Construction Conference and Progress Meetings.
Conduct one Pre-Construction
Conference prior to commencement of the Work at the Project site and prepare and distribute
minutes. Donahue's project manager shall also attend on average, one (1) Construction
Pay/Progress Meetings per month over the course of the 12-month construction duration from
Notice-To-Proceed to Substantial Completion. It is understood that Donohue shall conduct the
progress meetings and prepare the agenda and meeting minutes for the meetings. Owner will
review said minutes for accuracy.

1.3

Visits to Site and Observation of Construction. Perform the following services in connection with
observations of the Construction Contractor's work-in-progress:

Page 2 of 9

1.3.1

Donohue will provide to the project a Resident Project Representative (RPR) who will
make visits to the Project Site at intervals and frequencies as described herein, as
appropriate for the various stages of construction in order to observe the progress and
quality of the Work. Such visits and observations by Donohue are not intended to be
exhaustive or to extend to every aspect of a Construction Contractor's work-in-progress
or to involve detailed inspections of a Construction Contractor's work-in-progress
beyond the responsibilities specifically assigned to Donohue in this Agreement and the
Contract Documents, but rather are to be limited to spot checking, selective sampling,
and similar methods of general observation of the work based on Donahue's exercise
of professional judgment.
Based on information obtained during such visits and observations, Donohue will
determine in general if the Construction Contractor's work is proceeding in accordance
with the Contract Documents, and Donohue shall keep the Owner informed of the
progress of the construction work. The Contract Document requires that the
Construction Contractor be responsible for staking and layout of the work to be
constructed. Therefore, it is agreed that Donahue's observation services specified
herein do not include staking or layout of the work to be constructed. However,
Donohue will provide to the Construction Contractor the coordinate points,
benchmarks and control points used to design the Work, which is so stated in the
Project Manual.

1.4

1.3.2

Under the fee prescribed for in this Agreement, Donahue's RPR will provide a limited
level of construction observation efforts. To this end, Donohue will provide up to 60
hours of observation work, including travel time and vehicle expense to and from the
site within the overall 12-month Construction Contract duration.

1.3.3

The purpose of Donahue's visits to the Site will be to enable Donohue to provide the
Owner a greater degree of confidence that the completed work is in general
conformance with the Contract Documents and that the integrity of the design
concept of the completed Project, as functioning as a whole system. Donahue's RPR
will not have authority over or responsibility for supervising the Construction
Contractor's workers or the Owner's staff. Donahue's RPR will not, during such visits
or as result of such observations of the work supervise, direct, or have control over
any Construction Contractor's work, nor shall Donohue have authority over or
responsibility for the means, methods, techniques, sequences or procedures of
construction selected by any Construction Contractor, for safety precautions and
programs incident to the Construction Contractor's work or for any failure of any
Contractor to comply with laws and regulations applicable to Construction
Contractor's furnishing and performing the work. Donohue does not guarantee the
performance of any Construction Contractor nor assume the responsibility for any
Construction Contractor's failure.

Defective Work. Donohue will recommend to Owner whether a Construction Contractor's
work be disapproved and rejected while it is in progress if, on the basis of such observations,
Donohue believes that such work will not produce a completed Project that conforms
generally to the Contract Documents or that it will prejudice the integrity of the design

Page 3 of 9

concept of the completed Project as a functioning whole as indicated in the Contract
Documents.
1.5

Clarifications and Interpretations and Field Orders. Donohue will issue within a reasonable
time period, upon Construction Contractor's written Request for Information (RFI) for the
Construction Contract, the necessary clarifications and interpretations of the Contract
Documents as appropriate to the orderly completion of each Contractor's work. Such
clarifications and interpretations will be consistent with the intent of and interpretations
reasonably inferable from the Contract Documents. Donohue may also issue Field Orders
authorizing minor variations from the requirements of the Contract Documents, which the
Owner and Contractor agree do not affect contract time of completion or the value of work.
Donohue will respond to RF l's and Field Orders to the Owner's project manager at the same
time that said documents are issued to the construction contractors. The compensation in
Part Ill is based on 4 RFl's.

1.6

Change Orders and Work Change Directives. For the Construction Contract Donohue will
recommend Change Orders and Work Change Directives to the Owner, as appropriate, and
prepare Change Orders and Work Change Directives as required. Donohue will prepare
support documentation related to said Change Orders and Work Change Directives and
furnish change order documents to the Owner in advance of its regular month meetings.

1. 7

Shop Drawings and Samples. Donohue will complete a technical review of shop drawings,
product literature, and other submittals for the project's structural systems, pumps, HVAC,
electrical, process equipment, SCADA system components, piping systems, and other
required items to determine general conformance to the design intent of the project's plans
and specifications. The compensation in Part Ill is based on 2 shop drawings.

1.8

Substitutes and "or-equal." Donohue will evaluate Construction Contractor's substitution
requests for determination of acceptability. Donohue will forward its evaluation of
acceptability to Owner for action and Donohue will forward Owner's determination of
acceptability to the Construction Contractor.

1.9

Applications for Payment. Donohue will review the Construction Contractors' Applications for
Payment and accompanying supporting documentation. Such recommendations of payment
will be in writing and will constitute Donahue's representation to Owner that, to the best of
Donahue's knowledge, information and belief that the Construction Contractors' work has
progressed to the point indicated and the quality of such work is generally in accordance with
the Contract Documents.

1.10 Startup Services. Provide start-up assistance to Owner, for initial start-up of proposed
systems: new cloth media filter, screw pump, primary clarifiers and sludge heat exchanger.
Start-Up assistance is limited to 22 hours including trips to the site.
1.11 Substantial Completion. Promptly after notice from Construction Contractor that he or she
considers the entire work ready for its intended use, in company with the Owner and
Contractor, Donohue shall conduct a visit to the site to determine if the work is Substantially
Complete. If after considering any objections of the Owner, Donohue considers the work
Page 4 of 9

to be Substantially Complete; Donohue shall deliver a Certificate of Substantial Completion
to the Owner and the respective Contractor.
1.12 Record Documents. Receive and review annotated "red-lined" record documents for the
Construction Contract. These annotated record documents are to be assembled by the
Construction Contractor in accordance with the Contract Documents to obtain final
payment. Prepare Record Drawings showing appropriate record information based on the
Project annotated record documents received from the Contractor. Donohue will forward to
the Owner the completed Record Drawing deliverables in the form of AutoCAD files and three
11" x 17" size printed-paper sets. Donohue takes no responsibility for the quality,
thoroughness, and accuracy of the "red-lined" record documents provided by the
Construction Contractor.
1.13 Standard Operating Procedures. Donohue will assist the Owner by developing and
providing, in conjunction with the equipment manufacturers, Standard Operating
Procedures (SOP's) for the operation of the new recycle pump.
Task 2 -Applications Engineering
PLC, SCADA, and Historian Programming
•

Donohue shall complete PLC and HMI programming in accordance with the agreed
functional control descriptions listed in the specifications. In general, application
engineering shall include control of new recycle pump. HMI graphics shall be completed in
accordance with existing plant standards for seamless implementation of new work.
Donohue shall provide field 1/0 checkout and instrument commissioning assistance to verify
proper operation of equipment and instruments prior to startup. Startup and testing of
process control system shall be completed in accordance with the Contractor's schedule.
Upon completion of Work, Donohue shall provide a programming documentation manual to
the Owner to document control strategies and application programs.

Field 1/0 Testing. Startup. and Functional Testing
• Donohue will work with the Contractor to perform Field 1/0 testing of all signals. The
Contractor shall be responsible for preparing test procedures and signoff sheets. Donohue
will verify functionality of each 1/0 point confirming the signal provided is indicated in the
PLC, HMI graphics, and alarm notification system as required.
• Donohue will provide startup and functional testing of equipment to confirm functionality
meets the design intent. The specified functional descriptions shall be used for the basis of
the functional testing.
Operations and Personnel Training
• PLC program review training for maintenance personnel shall be provided to review the PLC
programming, general navigation, organization, and basic functionality of the PLC programs.
This training is intended for a basic level of understanding for troubleshooting and
maintenance purposes.
• HMI graphic and operations training shall be provided for operations personnel to review
the HMI graphics, general navigation, and functional control of the process equipment.
Page 5 of 9

Documentation and O&M Manual
• Provide a SCADA Operations and Maintenance Manual in modifiable electronic format with
the following sections:
Functional descriptions
Network configuration details
PLC application programs
OIT application programs
Backup of SCADA system
Nitrate Recycle Pump Control Panel with VFD
• Provide a new control panel for the nitrate recycle pump, including a variable frequency
drive (VFD). The selected General Contractor will install the control panel and terminate all
required electrical and control wiring. Donohue will provide the programming as discussed
in the scope items above.
Task 3 - SCADA System Evaluation and Planning

The Pontiac Wastewater Treatment Facility (WWTF) has a very limited SCADA system to control and
monitor processes throughout the campus. The City would like to evaluate and determine a path
forward to have a SCADA system that monitors and controls equipment, retrieves equipment and
process-related data, stores equipment and process-related data, and supports compliance-related
reporting.
The purpose of this project is summarized as follows:
1. Comprehensively document the condition, performance, reliability, and longevity of the existing
SCADA components- hardware and software - throughout the WWTF.
2. Develop a prioritized capital improvement program that addresses the SCADA system's
shortcomings and satisfies Owner preferences and requirements.
This evaluation will consist of the following key tasks:
Phase 1 - Facility Evaluation
1. Perform On-Site Facilities Evaluation
a. Document existing hardware, software, and networking throughout the WWTF.
b. Develop updated network diagrams to graphically represent the WWTF.
2. Perform a Condition Assessment of System Hardware, Software, and Networking
a. Document the current condition of the identified hardware, software, firmware, and
network components in the system.
b. Provide a comparison of current conditions to industry standard conditions.
3. Conduct Review Meeting with Owner
a. Present Phase 1 findings.
b. Review, discuss, and understand Owner's requirements, preferences, and curiosities
to be addressed in Phase 2.
c. Review current and future near-term construction projects to facilitate coordinated
scheduling and avoid re-work.
Page 6 of9

Phase 2 - Plan of Action / Path Forward
1. Develop Alternatives
a. Identify and develop alternatives to upgrade the current system.
b. Alternatives will address current and near-term shortcomings in a manner that
addresses Owner requirements, preferences, and curiosities.
2. Develop Planning Level Opinions of Probable Cost
a. Develop planning level cost opinions for each of the upgrade alternatives.
3. Develop Draft Report
a. Document Phase 1 findings.
b. Document Phase 2 alternatives and costs.
c. Document a prioritized capital improvement strategy.
4. Conduct Draft Report Review Meeting with Owner
a. Meet with the Owner to [ll review the Draft Report, [21 discuss the advantages and
disadvantages of the alternatives, [3] discuss the advantages and disadvantages of
various implementation strategies, and [4] collaboratively develop a prioritized
capital improvement program to implement the Owner-selected alternatives.
b. Produce a Final Report that incorporates mutually-agreed-to revisions and
enhancements.
5. Submit Final Report to Owner
C. PROJECT TIMING

1. Donohue shall be authorized to commence the work set forth herein upon execution of this
Agreement and will perform the work according to the construction activities which are
anticipated to be for.a duration of 12 months ·after notice to proceed to the selected constructio'n
contractor.

PART II
OWNER RESPONSIBILITIES

A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall:
1. Identify a person authorized to act as the Owner's representative to respond to questions and
make decisions on behalf of Owner, accept completed documents, approve payments to
Donohue, and serve as liaison with Donohue as necessary for Donohue to complete its Services.
2. Furnish to Donohue copies of existing documents and data pertinent to Donahue's Scope of
Services, including but not limited to and where applicable: design and record drawings for
existing facilities; property descriptions, land use restrictions, surveys, geotechnical and
environmental studies, or assessments.
3. Owner shall be responsible for all requirements and instructions that it furnishes to Donohue
pursuant to this Agreement, and for the accuracy and completeness of all reports, data, programs,
Page 7 of 9

and other information furnished by Owner to Donohue pursuant to this Agreement. Donohue
may use and rely upon such requirements, instructions, reports, data, programs, and information
in performing or furnishing services under this Agreement, subject to any express limitations or
reservations provided by Owner applicable to the furnished items.
4. Provide to Donohue existing information regarding the existence and locations of utilities and
underground facilities.
5. Provide Donohue safe access to premises necessary for Donohue to provide the Services.
6. Inform Donohue whenever Owner observes or becomes aware of a Hazardous Environmental
Conditions, as defined in Part IV.3. of this Agreement, that may affect Donahue's Scope of Services
or time for performance.
PART Ill
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined in the Scope of Services (Part I) of this Agreement shall be in
accordance with Donahue's standard charge-out rates in effect at the time the Services are
performed. Routine expenses will be billed at cost and subconsultant costs will include a 10% markup.
The total cost for these Services and expenses will not exceed $145, 170.
8. Donohue will bill Owner monthly, with net payment due in 30 days.
C. Donohue will .notify Owner if Project· scope changes require· modifications to the above-stated
contract value. Services relative to scope changes will not be initiated without written authorization
from Owner.

Page 8 of9

PART IV - STANDARD TERMS AND CONDITIONS

1. STANDARD OF CARE. The standard of care for all professional engineering and related
services performed or furnished by Donohue under this Agreement will be the care and skill
ordinarily used by members of the subject profession practicing under similar circumstances
at the same time and in the same locality. Services performed or furnished by Donohue shall
be provided consistent with and limited to the standard of care applicable to such services.
Professional services are not subject to, and Donohue does not provide, any warranty or
guarantee, express or implied. Any warranties or guarantees contained in any purchase
orders, requisitions, or notices to proceed issued by Owner are void and not binding upon
Donohue. Notwithstanding any other representations made elsewhere in this Agreement or
in the execution of the Project, this standard of care shall not be modified. Donohue shall act
as an independent consultant at all times during the performance of Its services, and no
terms of this Agreement, either express or implied, shall create an agency or fiduciary relatlOnship.
2. CHANGE OF SCOPE. The Scope of Services (Part I) set forth in this Agreement is based on
facts known at the time of execution of this Agreement, including, if applicable, information
supplied by Owner. For some projects involving conceptual or process development services,
scope may not be fully definable during initial phases. As the Project progresses, facts
discovered may indicate that the scope must be redefined. Donohue will promptly provide
Owner with a written amendment to this Agreement to recognize such change.
3. RELIANCE ON OTHERS. Owner acknowledges and agrees that Donohue may rely, without
Independent verification, on the accuracy and completeness of data, specifications, certifi­
cations, performance claims, and other information or documentation furnished by, or
published by, equipment and material manufacturers, suppliers, or vendors, provided such
reliance is consistent with the applicable standard of care. Donohue shall not be responsible
for errors, omissions, or inaccuracies in such third-party information unless Donohue had
actual knowledge of such error, omission, or inaccuracy, or such reliance would not be
reasonable under the circumstances. This provision applies to information provided directly
to Donohue as well as information incorporated into product submittals, shop drawings, and
O&M manuals.
4. HAZARDOUS ENVIRONMENTAL CONDITIONS. Unless expressly stated otherwise in the
Scope of Services (Part I) of this Agreement, Donohue's services do not include any services
relating to a Hazardous Environmental ConditlOn, including but not limited to the presence at
the Project site of asbestos, mold, PCBs, petroleum, hazardous substances or any other
pollutant or contaminant, as those terms are defined in pertinent federal, state, and local
laws. In the event Donohue or any other party encounters a Hazardous Environmental
Condition, Donohue may at its option suspend performance of services until Owner: a)
retains appropriate consultants or contractors to identify and remediate or remove the
Hazardous Environmental Condition; and b) warrants that the Project site is in full
compliance with all applicable environmental laws.
5. SAFETY. Unless specifically included as a service to be provided under this Agreement,
Donohue specifically disclaims any authority or responsibility for general Job site safety, or
the safety of persons (other than Donohue employees) or property.
6. DELAYS. If performance of Donohue's services is delayed through no fault of Donohue,
Donohue shall be entitled to an extension of time equal to the delay and an equitable
adjustment in compensation.
7. TERMINATION/SUSPENSION. Either party may terminate this Agreement upon 30 days
written notice to the other party. Owner shall pay Donohue for all services, including profit
relating thereto, rendered prior to termination, plus any expenses of termination. if either
party defaults in its obligations under this Agreement (including Owner's obligation tb make
required payments}, the non-defaulting party may, after giving seven days written notice,
suspend performance under this Agreement. The non-defaulting party may not suspend
performance if the defaulting party commences to cure such default within the seven-day
notice period and completes such cure within a reasonable period of time.
Donohue may terminate this Agreement upon seven days written notice if: a} Donohue
believes that Donohue is being requested by Owner to perform services contrary to law or
Donohue's responsibilities as a licensed professional; or b) Donohue's services for the Project
are delayed, suspended, or interrupted for a period of at least 90 days for reasons not
attributable to Donohue's performance of services; or c) Owner has failed to pay any amount
due and owing to Donohue for a period of at least 60 days. Donohue shall have no liability to
Owner on account of such termination.
B. OPINIONS OF CONSTRUCTION COST. Any opinion of construction costs prepared by
Donohue is supplied for the general guidance of the Owner only. Since Donohue has no
control over competitive bidding or market conditions, Donohue cannot guarantee the
accuracy of such opinions as compared to contract bids or actual costs to Owner.
9. RELATIONSHIP TO CONTRACTORS. Donohue shall serve as Owner's professional
representative for the services, and may make recommendations to Owner concerning
actions relating to Owner's contractors. Donohue specifically disclaims any authority to direct
or supervise the means, methods, techniques, sequences or procedures of construction
selected or used by Owner's contractors. Donohue neither guarantees the performance of
any construction contractor nor assumes responsibility for any contractor's failure to
perform in accordance with the construction contract documents.
10. CONSTRUCTION REVIEW. For projects involving construction, Owner acknowledges that
under generally accepted professional practice, interpretations of construction documents in
the field are normally required, and that performance of construction-related services by the
design professional for the Project permits errors or omissions to be identified and corrected
at comparatively low cost. Performance of construction-related professional services by a
third party or the Owner risks misinterpretation or alternate Interpretation of the design
intent. Owner agrees to hold Donohue harmless from any claims resulting from performance
of construction-related professional services by firms or individuals other than Donohue.
11. BETTERMENT. If any item or component of the Project is required due to omission from
the construction documents, Donohue's liability shall be limited to the reasonable costs of
correction of the construction, less the cost to the Owner if the omitted item or component
had been Initially included in the construction contract documents. It is intended by this
provision that Donohue will not be responsible for any cost or expense that provides
betterment, upgrade, or enhancement of the Project.
12. INSURANCE. Donohue will maintain Professional liability, Commercial General Liability,
Automobile, Worker's Compensation, and Employer's liability insurance coverage In
amounts in accordance with legal and Donohue's business requirements. Donohue shall pro­
vide to Owner certificates demonstrating such coverage upon request. For projects involving

construction, Owner agrees to protect Donohue's interests through appropriate property
and liability insurance, and to require its construction contractor, if any, to include Donohue
as an additional insured on Contractor's policies relating to the Project. Donohue's coverages
referenced above shall, in such case, be excess over contractor's primary coverage.
13. INDEMNIFICATION. To the fullest extent permitted by law, Owner and Donohue each
agree to indemnify the other party and the other party's officers, directors, partners,
employees, and representatives, but not defend, from and against losses, damages, and
judgments arising from claims by third parties, including reasonable attorneys' fees and
expenses recoverable under applicable law, but only to the extent they are found to be
caused by a negligent act, error, or omission of the indemnifying party or any of the
Indemnifying party's officers, directors, members, partners, agents, employees, or
subconsultants in the performance of services under this Agreement. If claims, losses,
damages, and judgments are found to be caused by the joint or concurrent negligence of
Owner and Donohue, they shall be borne by each party in proportion to its negligence.
To the fullest extent permitted by law, Owner shall indemnify and hold harmless Donohue,
its employees, agents, and representatives, and Donohue's subconsultants, from and against
any loss, liability, claims and damages caused by, arising out of, or resulting from the
presence at the Project site of asbestos, mold, PCBs, petroleum, hazardous substances, or
any other pollutant or contaminant, as those terms are defined In pertinent federal, state,
and local laws, except to the extent that the loss, liability, or damages are caused solely by
the willful misconduct or negligence of Donohue, its agents or employees.
14. LIMITATIONS OF LIABll.llY. No owner, shareholder, principal, employee or agent of
Donohue shall have individual liability to Owner; and Owner covenants and agrees not to sue
any such Individual In connection with the services under this Agreement. Neither Donohue,
Donohue's subconsultants, nor their agents or employees shall be jointly, severally or
individually liable to the Owner in excess of the compensation paid pursuant to this
Agreement or two hundred fifty thousand dollars ($250,000), whichever is greater, by reason
of any act or omission, in tort or contract, including breach of contract, breach of warranty or
negligence. To the fullest extent permitted by Laws and Regulations, Owner and Donohue
waive against each other, and the other's employees, officers, directors, members, insurers,
partners, and consultants, any and all claims for or entitlement to special, incidental, indirect,
or consequential damages arising out of, resulting from, or in any way related to this
Agreement or the Project, from any cause or causes.
15. OWNERSHIP ANO REUSE OF PROJECT DOCUMENTS. All documents and other
deliverables, in all media, prepared by or on behalf of Donohue in connection with this
Agreement are instruments of service, and Donohue shall hold the copyright to and all other
ownership and property interests in such Instruments of service. Upon payment for services
rendered, Donohue grants Owner a license to use Instruments of Donohue's services for the
purpose of constructing, occupying or maintaining the Project. Owner shall not reuse any
such documents or other deliverables pertaining to the Project for any purpose other than
that for which such documents or deliverables were originally prepared. Owner shall not
cause or allow the alteration of such documents or deliverables without written verification
and approval by Donohue for the specific purpose intended, and any alteration by Owner
shall be at the Owner's sole risk. Owner agrees to indemnify and hold harmless Donohue
from all claims, damages, and expenses (including reasonable attorneys' and consultants'
fees), arising out of such reuse or alteration by Owner or others acting through Owner.
16. ELECTRONIC MEDIA. Owner and Donohue may agree to transmit, and accept, Project­
related correspondence, documents, text, data, drawings, information, and other files in
electronic media or digital format, either directly, or through access to a secure Project
website. Because data stored in electronic media format can deteriorate or be modified, the
Owner agrees to perform acceptance tests within 60 days. Donohue will not be responsible
to correct any errors or for maintenance of documents in electronic media format after the
acceptance period.
17, AMENDMENT. This Agreement, upon execution by both parties hereto, can be amended
only by a written instrument signed by both parties.
18, SUCCESSORS, BENEFICIARIES ANO ASSIGNEES. This Agreement shall be binding upon
and Inure to the benefit of the owners, administrators, executors, successors, and legal
representatives of the Owner and Donohue. The rights and obligatlOns of this Agreement
cannot be assigned by either party without written permission of the other party. This
Agreement shall be binding upon and inure to the benefit of any permitted assignees.
19, NO THIRD.PAR1Y BENEFICIARY. Nothing contained In this Agreement, nor the
performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit
of, any third party, including Owner's construction contractors, if any.
20. STATUTE OF LIMITATION. To the fullest extent permitted by law, parties agree that,
except for claims for indemnification, the time period for bringing claims under this
Agreement shall expire one year after Substantial Completion, as defined by the construction
documents prepared by Donohue, or, if no construction documents are prepared, one year
after the submittal date of Donohue's most recent invoice for this Agreement. Any action not
brought within that one-year time period shall be barred, without regard to any other
limitations period set forth by law or statute.
21. DISPUTE RESOLUTION. Owner and Donohue shall provide written notice of a dispute
within a reasonable time and after the event giving rise to the dispute. Owner and Donohue
agree to negotiate any dispute between them in good faith for a period of 30 days following
such notice. The parties may mutually agree to submit any dispute to mediation, but doing
so shall not be required or a prerequisite to exercising their rights at law .
22. CONTROLLING LAW. This Agreement Is governed by the laws of the state In which the
Project is located.
23. NO WAIVER. No waiver by either party of any default by the other party in the perfor­
mance of any particular section of this Agreement shall invalidate any other section of this
Agreement or operate as a waiver of any future default, whether like or different in character.
24. SEVERASILITY. The various terms, provisions and covenants herein contained shall be
deemed to be separate and severable, and the Invalidity or unenforceability of any of them
shall not affect or impair the validity or enforceability of the remainder.
25. AUTHORfTV. The persons signing this Agreement warrant that they have the authority to
sign as, or on behalf of, the party for whom they are signing.
26. SURVIVAL. All express representations, indemnifications and limitations of liability
Included in this Agreement will survive its completion or termination for any reason.

Rev. July 2025

City of Pontiac, Illinois
Nitrate Recycle System Improvements
CRS Fee Estimate Summary• 12 Month Construction Time
Donohue & Associates, Inc.
Task

PM
$

275

3DllProject Management and Administration
Preconstruction Meeting
Administration
Monthly Progress Meetings
Final Walkthrough
Substitute Evaluations - assume none
Monthly Progress Reports

1

302

Requests for Information• Assume 4 RFls

1

303

Shop Drawings - Assume 2 Shop Dwgs

1

304

RPR and Site Visits (RPR 1 days per week, 4 months)

4

305

Start Up Assistance

1

306

Record Drawings

1

307

$

4
2
4
2

Change Order Preparation

RPR

Labor
Const Admin
Struct
150 $
165 $
220

4
8

4
12
8
8

Process
Electrical
165 $
185 $
$

4

12

8

l&C

255

Total
Hours
Hours

4

12
14
12
46

8
1

32

2

1

1

2

1

1

1

6

6

4

8

8

8

1

12

4

2

1

1

9

9
19
60

4

22

1

17
6

16

1

.

308

Standard Operating Procedures

1

309

Application Engineering - 30 1/0 Points @ 700/point
• Nitrate Recycle Pump Control Panel with VFD

4

80

17
84

310

SCADA Evaluation

4

60

64

154
39,270

391

Total
Total Labor Dollars bv Labor Class

16

31
$

8,525

$

45
6,750 $

54
8,910 $

6
1,320

72

$

11,880

$

29
5,365 $

Total
Labor
Labor

$

$

$
$

$

Sub

2,360
2,530
2,420
8,430

Expenses/
Travel
Printing

$
$
$

1,765
3,780

$

$

10,020

$

$
$

4,180

$

2,915
-

$

1,210
-

$

$
$
$

$

.

$
$
$
$
$
$

21,500

$
$

16,400
-

s

500 $
$
500 $
1,200 $

2,860
2.530
2,920
9,630
-

$
$
$
$

1,595

$

1,595

$
$
$
$
$

so

50 $
$
750 $

$
400 $

$
50 $

$
150 $

$
$ 2,500 $
$
$ 2,500 $
$ 52,000 $

2,915

82,020

Total
Cost

$

s

s

2,500 $
$
63,150 $

1,815
3,830
10,770
.

4,580
2,965
1,360
5,415
24,000
52,000
18,900
145,170

ADVERTISEMENT FOR BIDS
CITY OF PONTIAC
PONTIAC WASTEWATER TREATMENT PLANT
NITRATE RECYCLE PUMP
PONTIAC, ILLINOIS
Sealed Bids for the construction of the Pontiac Wastewater Treatment Plant Nitrate Recycle Pump will be
received by The City of Pontiac, Illinois, at Pontiac City Hall, 115 W Howard Street, Pontiac, Illinois
61764, until 10:00 a.m., Local Time on the 15th day of July 2026, at which time the Bids received will be
opened and read aloud.
The Project consists of:
General construction related to the installation of a recycle pump and isolation gate. Includes
electrical, instrumentation and control, and minor structural work.
Digital project bidding documents are available at wvvw.questcdn.com. You may download the documents
for $40 by inputting Quest project #10191035 on the website's Project Search page. Please contact
QuestCDN.com at 952-233-1632 or [email protected] for assistance in free registration, downloading
documents, and use of the online platform. Paper sets of project documents will not be made available.
Questions regarding the bid documents should be directed to Donohue & Associates attention: Kristin
Anderson (Telephone 217-903-5092, email [email protected]).
WAGE RATES: Contractor shall be required to comply with the most recently publicized "Wage of
Employees on Public Works (Prevailing Wage) Act" (820 ILCS 130/1 et. seq.). Copies of these wage
rates are incorporated in the Contract Documents. Not less than the prevailing wage rates on Public Work
as establish�d by the Illinois Department of Labor, for the cou□ty in which the work takes place, shall be
paid.
PRE-BID CONFERENCE: A pre-bid conference will be held prior to the Bid opening on July 1, 2026, at
10:00 a.m. at the City Hall, 115 W Howard Street, Pontiac, Illinois 61764, to familiarize Bidders with this
Project.
BID SECURITY: Bid Security in the amount of not less than 5% of the Bid shall accompany each Bid in
accordance with the Instructions to Bidders.
CONTRACT SECURITY: The Bidder to whom a Contract is awarded shall furnish a Performance Bond
and a Payment Bond each in an amount equal to the Contract Price.
BID REJECTION/ACCEPTANCE: The Owner reserves the right to reject any and all Bids, waive
informalities in bidding, or to accept the Bid or Bids, which best serves the interests of the Owner.
BID WITHDRAWAL: No Bid shall be withdrawn for a period of 60 days after the scheduled opening of the
bids without the consent of Owner.
Published by authority of the City of Pontiac, Illinois.
By:
Kelly Eckhoff, Mayor

Donohue & Associates, Inc.
Project No. 14802

ADVERTISEMENT FOR BIDS
00 11 13-1

CITY OF PONTIAC

PONTIAC WASTEWATER TREATMENT PLANT
NITRATE RECYCLE PUMP
PONTIAC, ILLINOIS
JUNE 2026

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ILLJNOIS

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June 10, 2026
Expiration: 11/30/202r

PROJECT LOCATION MAP

PROJECT SITE MAP
CITY OF PONTIAC WWTP
1021 WREYNOLDS STREET
PONTIAC, ll 61764
PREPARED BY

�DONOHUE
1505 SOUTMSTATE STREET, SUITE 1C
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THESEAAE STANOAROlEGE�S. NOT AU OF THE
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INSTRUMENTATION
AND CONTROLS GENERAL NOTES

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�DONOHUE
30

N170
999-EN-1

Pontiac Wastewater Treatment Plant (WWTP)
Nitrate Recycle Gate Purchase Order Memorandum
Issue Date

June 15, 2026

To

Brad Duncan, City of Pontiac

From

Kristin Anderson, Donohue & Associates, Inc.

Subject

Nitrate Recycle Gate Purchase Order

Project

WWTF Nitrate Recycle Pump Design

�DONOHUE

Introduction
The City of Pontiac has recently entered into a compliance commitment agreement (CCA) with the Illinois
Environmental Protection Agency (IEPA) to achieve NO3/NO2 (Nitrate/Nitrite) removal according to the
CCA schedule. As part of these compliance efforts, it was agreed that the nitrate recycle pump would be
installed in the aeration basin effluent box. The previous construction project included the installation of
piping for nitrate recycle but the recycle pump was not designed or installed at that time. Pontiac retained
Donohue & Associates, Inc. to complete design and bidding services regarding the pump installation.
The recycle pump has been procured by the city and is awaiting delivery. As a part of Donahue's design a
gate will be installed at the anoxic zone to provide isolation from the aeration basin effluent box when
the pump is down for maintenance.
This memorandum serves as a summary for the gate design and recommended equipment selection for
purchase by the City. The pump installation and associated VFD, electrical, and piping improvement work
will be put out to bid June 15, with the contract to be awarded in July. It is recommended that the gate is
purchased early to reduce delivery delays and stay on schedule with the CCA.
Gate Selection
The gate will be mounted to the existing 24" recycle pipe at the anoxic zone installed in the previous
project. The gate is a 316 stainless steel , flange mounted, self-contained sluice gate.
Two manufacturers were evaluated, Whipps and RW Gate. The pricing and delivery times for each
manufacturer are outlined in the table below.
Parameter

Price
Delivery of Submittals
Equipment Delivery after
Submittal Approval

Whipps

RW Gate

$19,425.00
3-4 weeks

$29,700
3-5 weeks

14-16 weeks

18-22 weeks

Both manufacturers meet the specifications provided by Donohue. However, Whipps provides lower cost
and shorter delivery times. It is recommended that the Whipps Model 924 gate be procured for this
application. Attached are the procurement documents including the manufacturer's proposal, scope and
Donahue's specifications.

Donohue Project No.: 14802

Donohue & Associates, Inc.
Page 1

STATE OF ILLINOIS
LIVINGSTON COUNTY

SS.

CITY OF PONTIAC

NO. 2026-R-004
RESOLUTION LEVYING ADDITIONAL
TAX UNDER SECTION 3-1 OF THE
ILLINOIS LOCAL LIBRARY ACT FOR BUILDING
AND BUILDING MAINTENANCE PURPOSES

WHEREAS, the City of Pontiac, Livingston County, Illinois, has heretofore
established a public library, known as the Pontiac Public Library, and is subject to the
Illinois Local Library Act, 75 ILCS 5/1-0.1, et seq, hereinafter referred to as the "Act", and
WHEREAS, pursuant to the provisions of Section 3-1 of the Act, the City of Pontiac
is presently authorized to levy a tax for library purposes not to exceed .15% of the value
of all taxable property within the City, as equalized or assessed by the Illinois Department
of Revenue, and
WHEREAS, Section 3-1 of the Act provides that the City of Pontiac may also elect
tQ levy an additional. tax of .02% of the value of all taxable property in the City, as
equalized or assessed by the Illinois Department of Revenue, for the purchase of sites
and buildings, for the construction and equipment of buildings, for the rental of buildings
required for library purposes, and for the maintenance, repairs, and alterations of library
buildings and equipment, and said Section 3-1 further provides for the manner of adopting
a levy of such additional .02% tax, and
WHEREAS, the City Council of the City of Pontiac, upon the recommendation of
the Board of Trustees of the Pontiac Public Library, has determined that the additional
.02% tax authorized under Section 3-1 of the Act is necessary for the maintenance and
operation of the Pontiac Public Library for the purpose of paying the costs for which the
levy of said additional .02% tax is authorized, as hereinabove enumerated, and
WHEREAS, it is in the best interests of the City of Pontiac and its residents that
the additional .02% tax authorized under Section 3-1 of the Act be adopted and levied for
such purposes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pontiac,
Livingston County, Illinois as follows:

Section 1.
That the City of Pontiac hereby adopts the provisions of Section 3-1
of the Act authorizing the City to levy an additional tax of .02% of the value of all taxable
property in the City, as equalized or assessed by the Illinois Department of Revenue, for
the purchase of sites and buildings, for the construction and equipment of buildings, for
the rental of buildings required for library purposes, and for the maintenance, repairs, and
alterations of library buildings and equipment, and the City of Pontiac hereby levies such
additional .02% tax, subject to the provisions hereof.
Section 2.
That the City Clerk is hereby directed to publish this Resolution one
time within fifteen (15) days after the adoption hereof in The Daily Leader, a newspaper
published in and of general circulation within the City of Pontiac, and in addition to the
publication of this Resolution, the City Clerk shall publish a Notice of Intent as required
under Section 3-1 of the Act notifying the electors of the City of Pontiac of the adoption of
the Resolution intending to levy the additional .02% tax of their right to file a Petition
signed by at least ten percent (10%) of the registered voters in the City to request that the
adoption of the Resolution levying the additional .02% tax be submitted to the electors of
the City, which Notice of Intent shall include the following information:
1.
The specific number of voters required to sign a Petition requesting that the
question of adoption of this Resolution be submitted to the electors of the City, said
number to be equal to 10% or more of the total number of registered voters in the City,
that number being 6,091;
2.
The time in which the Petition must be filed which shall be within thirty (30)
days after publication of this Resolution and the said Notice of Intent;
3.
The date of the prospective referendum, which is March 17, 2026, being the
date of the next election.
Section 3.
That the City Clerk shall provide a petition form to any individual
requesting such a form, and any petitions filed by the electors pursuant to said Section 31 of the Act shall be filed in the Office of the City Clerk.
Section 4. That, in the event a Petition is filed signed by electors of the City of
Pontiac equal to a number of 10% or more of the total number of registered voters in the
City asking that the question of the adoption of this Resolution levying said additional
.02% tax be submitted to the electors of the City, the City shall take the appropriate action
to certify the question to be submitted to the electors of the City at the next general
election, notice of the referendum shall be given as provided by the general election laws
of the State of Illinois, and a referendum shall be held in all respects in accordance with
those laws. The proposition shall be in substantially the following form:

"Shall the corporate authorities of the City of Pontiac be authorized to levy
an additional tax of .02% for the construction of buildings, provision of
sites, etc., as determined by resolution 2026-R-004 dated June 15, 2026?".
Thereafter, if a majority of votes cast upon the proposition are in favor thereof, this

Resolution, and levy of the additional .02% tax adopted hereby, shall become effective.
Section 5.
In the event that no Petition is filed with the City Clerk within thirty
(30) days after publication of this Resolution and the Notice of Intent as hereinabove
described, or if said Petition so filed is determined to be invalid or insufficient, this
Resolution, and the levy of the additional .02% tax adopted hereby, shall become
effective.
Section 6. That upon becoming effective, this Resolution and the levy of the
additional .02% tax approved and adopted hereby, shall be certified by the City Clerk to
the County Clerk of Livingston County, Illinois.
Motion made by _____________, seconded by
______________ that the above Resolution be passed.
VOTES:

YEA:
NAY:
ABSENT:
ABSTAIN:

Passed and approved this 15th day of June, 2026.

Mayor
ATTEST:

City Clerk

STATE OF ILLINOIS
LIVINGSTON COUNTY
CITY OF PONTIAC

CERTIFICATION
I, Kelsey S. Lee, do hereby certify that I am the duly qualified, elected and acting
City Clerk of the City of Pontiac, Livingston County, Illinois, and as such officer I am the
keeper of the records and files of the City Council of said City of Pontiac.
I do further certify that the foregoing is a true and correct copy of Resolution No.
2026-R-004 entitled "RESOLUTION LEVYING ADDITIONAL TAX UNDER SECTION 31 OF THE ILLINOIS LOCAL LIBRARY ACT FOR BUILDING AND BUILDING
MAINTENANCE PURPOSES" which was passed, approved and adopted at the legally
convened regular meeting of the City Council of the City of Pontiac, held on the 15th day
of June, 2026, at which meeting a quorum of the members were present and voting by a
vote of __ Ayes, __ Nays, __ Absent, and __ Abstain.
I do further certify that the deliberations of the members of the said City Council on
the adoption of said Resolution were taken openly; that the vote on the adoption of said
Resolution was taken openly; that said meeting was called and held at a specified time
and place convenient to the public; that notice of said meeting was given to all
newspapers, radio or television stations and other news media requesting such notice;
and that said meeting was called and held in strict accordance with the provisions of "AN
ACT in relation to meetings", approved July 11, 1957, as amended, and the applicable
provisions of the Illinois Municipal Code, and that said City Council has complied with all
of the applicable provisions of said Act and said Code.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of said
City of Pontiac at Pontiac, Illinois, this 15th day of June, 2026.

(SEAL)

Kelsey S. Lee, City Clerk
of the City of Pontiac

NIMEC

SUMMER
NEWSLETTER
POWER P RICES RISE WHILE SAVINGS OPPORTUNITIES EXPAND

MARKET UPDATE
Power prices in 2026 have stayed
relatively steady since their drastic
increase in 202s. ComEd residents
will see their power prices increase
from 9.6¢ per kWh to 10.4¢ per kWh.
Most of these increases are from the
PJM Capacity auction. Capacity is the
insurance policy for the grid,
ensuring there is enough power
plant capacity up to three years in
advance to prevent blackouts. This
increase comes mostly from the
increase in data centers.

ComEd Rate May 2025-lune 2026
18
15

14
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12
10
8

5
4

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• CcmEd rate

NIMEC members receive a 6.4¢ delivery credit in the month of May

CARBON FREE RESOURCE
ADJUSTME NT C RED IT
Every year, ComEd releases their fixed rate for
residential and small commercial customers in
the month of May. Since ComEd's base
electricity rates are built on advance forecasts,
the PEA (Purchase Electricity Adjustment)
serves as a mandatory monthly financial
correction. The month of May had the highest
PEA adjustment in ComEd history of 8.166¢,
meaning the final supply cost was 17.826¢ per
kWh. Most of NIMEC's members have a fixed
rate, meaning they are immune from the PEA
spike that residents see.

© 847-732-2515

However, when ComEd prices rise, their
delivery costs drop due to the Carbon Free
Resource Adjustment. The month of May had a
CFRA credit of 6.414¢, greatly lowering the
delivery costs. NIMEC members on fixed rates
received this credit automatically, offsetting
rising delivery charges. For many of our
members, this could be tens of thousands of
savings. NIMEC anticipates this great of a credit
for only one month, and it should return to a
much smaller amount starting in June billing. If
you need help with budgeting power bills,
please contact NIMEC directly.

@[email protected]

NIMEC

SAVINGS OPPORTUNITIES AMID RISING COSTS
Community Solar
While supply costs cont.inue to increase
throughont the country, there Rre a few
incentive" in Illinois to help wit rising
costs.
Community Solar is a state sponsored
program that provides 10% savings,
without the need to install solar panels
on site. In essence, organizations "rent"
solar panels from solar farms in rural
Illinois and in turn receive credits on
their power bill. In the recent months,
ComEd has allowed credits to be billed
by the supplier, aUo,ving for no change in
billing for many NIMEC organizations.
NIMEC has successfully partnered with
15+ organizations to receive credits with
Community Solar. Many of those
organizai-ions receive over $20,000 in
annual savings.

Demand Response fu
Battery Storage
Tn addition to Community Solar, NTMEC
has been working with developers on
battery storage and demand response.
Battery storage allows your organi·lation
to capture electricity when rates are low
and save it for later use. When power
demand on the grid spikes and electricity
becomes expensive, demand response
programs pay you to temporarily reduce
your grid usage. Instead of disrupting
your operations during these peak
periods, you can seamlessly switch over
to your stored battery power. This
effectively
powerf-ul
combination
flattens your energy spikes, dramatically
lowering your utility bills. Beyond the
financial
savings,
immediate
participating in these programs actively
stabilizes the local grid and reduces
refomce on fossil-fuel backup plants.

lfinterested in learning more about Community Solar, Demand Response, or
Battery Storage please contact Adam Hoover

© 847-732-2515

@ [email protected]