On the agenda: El Dorado meeting — DATA CENTER (Oct 13)

Board of County Commissioners
Tuesday, October 13, 2026
9:00 AM
205 W. Central Ave. 4th Floor
El Dorado, KS 67042
Agenda
A.

CALL to ORDER

B.

INVOCATION and PLEDGE

C.

COMMISSION MINUTES
C.1 Commission Minutes
October 6, 2026.pdf

D.

PUBLIC COMMENTS

E.

ITEMS of BUSINESS
E.1 FFY2027 Women, Infants, and Children (WIC) Local Agency Contract and WIC
Breastfeeding Peer Counselor (BFPC) Contract
FFY2027 WIC Local Agency NSA Contract-Butler.docx
FFY2027 WIC Local Agency BFPC Contract-Butler County.docx
E.2 ISG / Veeam Backup annual renewal.
ISG_Technology_LLC.WI-TNH-190835.v1.1.pdf
E.3 Haverhill Road Reconstruction Budget
E.4 Work Session - Legislative Agenda
2026 legislative agenda.pdf

F.

VOUCHERS
F.1 Vouchers Dated 10/13/2026
2026-10-13 AP Packet-Public.pdf

G.

COMMISSION ADDS & ABATES

Board of County Commissioners

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H.

OTHER ITEMS of BUSINESS

I.

ADJOURNMENT - The Commissioners will attend a luncheon at 11:45 AM on Friday, October
16th, at the Towanda Senior Center located at 317 Main St, Towanda, Kansas, 67144.

Board of County Commissioners

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Board of County Commissioners Agenda Item Report
Agenda Item No. 1
Submitted by: Anna Wealand
Submitting Department: Administration
Meeting Date: October 13, 2026
SUBJECT
Commission Minutes
RECOMMENDATION
Approval of Minutes
ATTACHMENTS
• October 6, 2026.pdf
BACKGROUND
N/A
ANALYSIS
N/A
FINANCIAL CONSIDERATION
N/A
LEGAL CONSIDERATION
N/A
COMMISSIONER SIGNATURE REQUIRED
Yes
RECOMMENDED ACTION
I, Commissioner ____, motion to approve the minutes from the October 6, 2026, Butler County
Commission meeting as presented/amended.

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BUTLER COUNTY BOARD OF COMMISSIONERS
Tuesday, October 6, 2026
(00:00:05)
CALL TO ORDER
Commission Chair Marc Murphy called the Butler County Board of Commissioners meeting to
order at 9:03 a.m. Present were Commissioner Jeff Masterson, Commissioner Kelly Herzet,
Commissioner Darren Jackson, Commissioner Dan Woydziak, County Administrator Will
Johnson, County Counselor Terrence Huelskamp and Executive Assistant Anna Wealand.
(00:00:09)
INVOCATION
David Crook, First Southern Baptist Church of El Dorado, presented the invocation.
(00:04:41)
APPROVAL OF MINUTES
Commissioner Jackson motioned to approve the minutes as presented from the September 15,
2026, Butler County Commission meeting. Commissioner Herzet seconded the motion. Motion
carried 4-0-1. Commissioner Woydziak abstained due to not being in attendance.
(00:05:02)
PUBLIC COMMENTS
There were no public comments.
(00:05:38)
ITEM #1 – RESOLUTION NO. 26-40 - DATA CENTER ZONING REGULATIONS
Toby Stewart, Community Development Director, came before the Board for approval of the
additions to Data Center regulations in Article 7; Section 7-3 Conditional Uses; 20. On June 23rd,
2026, a Planning Commission and Board of County Commissioners joint work session was held
to discuss a proposed draft data center application and regulations. On July 7th, 2026, the
Planning Commission held a public meeting to allow for comment on the proposed amendments.
On July 21st, 2026, another joint work session was held to discuss the proposed regulations. On
August 4th, 2026, the Planning Commission held a public hearing on the draft regulations and
received public comments. The public hearing was closed, and further discussion on the
regulations was tabled until August, 18th, 2026. After further discussion on August 18th, 2026,
the Planning Commission tabled further discussion and review of the regulations until September
1st, 2026. On September 1st, 2026, a motion was approved adopting Resolution PC 26-2, a
resolution adopting amendments to Article 7, Section 7-3 Conditional Uses; Section 301 (20)
Data Center Regulations by a vote of 4-3. The Planning Commission adopted the recommended
findings found within the staff report as to reasons for approval and required staff to submit a
written summary of proceedings to the Board of County Commissioners. The proposed
regulations include a data center classification table that differentiates classifications of data
center types by cumulative buildings in square footage and project site acreage. Many terms such
such as project site, project boundary, and development area are defined. Pre-application and
Conditional Use Permit (CUP) application requirements are defined. A development plan and
site plans, to include a proposed utility infrastructure plan, are required. A minimum of nineteen

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(19) studies and/or plans are required during the application process or the CUP process. Due to
the scope of the regulations, staff recommended the Board take public comment specific to the
regulations and table any action on adoption of Resolution No. 26-40 to a later date.
Commission Chair Murphy asked if any changes have been made. Administrator Johnson stated
the only changes the Planning and Zoning Commission requested were grammatical. Counselor
Huelskamp reviewed with the Board the changes the Data Center Regulation draft has undergone
as a result of constituent input throughout the process of their development.
Administrator Johnson stated staff will have minimal changes but has received some emails
regarding “shall” versus “should” being used in the regulations. Administrator Johnson
recommended the Board table adoption of the regulations until October 27th.
Commission Chair Murphy asked Counselor Huelskamp for clarification regarding notebooks
the Board was provided; Counselor Huelskamp explained the information contained in each
notebook.
Commissioner Jackson discussed his concerns regarding the regulations draft:
- Project size clarification on page 69.
- Clarification of maximum site area on page 86. Administrator Johnson confirmed this
is one (1) of the recommended changes.
- Remove percentages listed on page 98 as it does not correlate to information on page
71.
- Clarification of tax exemptions/incentives on page 84.
- Increase set back requirements listed on page 86.
- Strike “modular” from the table.
- Mr. Stewart explained the zoning classifications listed on page 71.
- Strike out hyperscale data center colocation.
(01:13:20)
RECESS
Commission Chair Murphy recessed the meeting at 10:15 a.m. for seven (7) minutes.
Commission Chair Murphy reconvened the meeting at 10:22 a.m.
(01:13:45)
The following individuals approached the Board:
- Amy Gardner, El Dorado
- Annette Price, Rose Hill
- Sarah Hinshaw, El Dorado
- Meghan Wright, Towanda
- Crystal Reed-Sallee, Towanda
- Harry Price, Rose Hill
- Sarah Hayhurst, Rose Hill
- Jennifer Harder, Towanda
- Deborah Hill, Andover
- Justin Smith, Andover

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Julie Winslow, Rose Hill
Erin Smith, Andover
Amanda McGee, El Dorado
Christie Bowman, El Dorado
Ladonna Johnson, Rose Hill
Nancy Herring, Rose Hill
Nicholas Tong, El Dorado
Danica Dickson, El Dorado

Commission Chair Murphy closed public comments at 11:09 a.m.
Commissioner Woydziak motioned to table Resolution No. 26-40 to October 27, 2026.
Commissioner Masterson seconded. Motion carried 5-0.
(02:01:27)
ITEM #2 – DRIVEWAY AND MAILBOX POLICY REVIEW
Curtis Mader, Public Works Director, came before the Board to discuss the County’s driveway
and mailbox policies. These policies were established to provide consistent standards for
installations within the County’s right-of-way in order to protect the safety of the traveling
public, allow Public Works to properly maintain the right-of-way and ensure compliance with
applicable Kansas statutes and regulations. The following statutes are pertinent to Butler
County’s driveway and mailbox policies:
-

-

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K.S.A. 68-543 - Driveways, Entrances, and Culverts: This statute provides authority
regarding entrances and culverts across roadside ditches and requires approval of the
plans and permission from the County Engineer before a culvert or entrance is
constructed across a ditch along a county road.
K.S.A. 68-115 - County Engineer Road Maintenance Authority: This statute places
responsibility on the County Engineer to keep county roads in repair and to remove or
cause the removal of obstructions. The statute also addresses the maintenance of drainage
and ditches associated with public roads.
K.S.A. 68-545 - Obstructions Within Highway Right-of-Way: This statute prohibits
certain obstructions or alterations within the highway right-of-way, including obstructing
roadside ditches or removing earth, gravel, or rock; this supports county standards
intended to keep the right-of-way safe, clear and maintainable.

Driveway and mailbox policies are necessary to provide consistent standards for improvements
placed within the County’s right-of-way and, most importantly, to protect the traveling public.
The County’s current driveway policy generally allows one (1) driveway per quarter section. The
property owner is responsible for the initial cost of installing the driveway and culvert in
accordance with County standards, after which the County assumes responsibility for
maintenance. Each additional driveway and culvert therefore creates an additional long-term
maintenance obligation for the County. Limiting the number of driveways also reduces the
number of access points along County roads.

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Mr. Mader, the Board, and Administrator Johnson discussed the policy, enforcement and
possible revisions. The Board decided to revisit the driveway and mailbox policies.
No action was taken.
(02:18:12)
ITEM #3 – ENGINEERING SUB-DIVISION REGULATIONS - WORK SESSION
Curtis Mader, Public Works Director, came before the Board to discuss the County’s current
engineering sub-division regulations.
Mr. Mader, Administrator Johnson and the Board discussed the County’s current regulations,
their enforcement and possible modifications.
Mr. Stewart came before the Board and explained the platting process and answered the Boards’
questions.
No action was taken.
Commissioner Woydziak asked about the status of the bridge grant Mr. Mader has been working
in tandem on with Cowley County; Mr. Mader stated he is not certain as he has not received
word as of yet.
Commissioner Woydziak asked how the NW 30th St. project is proceeding. Mr. Mader said
crews should be done with asphalt soon. Staff found soil close to the road to use for shouldering.
Staff is in communication with a striping company to arrange road striping.
Commissioner Woydziak inquired about a mill and overlay project on SW 190th St to SW
County Line Rd.; Mr. Mader stated the project will occur next year.
Commissioner Herzet asked as to the status of the roundabout at SW 20th St and SW Ohio Street
Rd. Mr. Mader stated concrete is being poured today and believes only the middle island remains
to be poured. Mr. Mader commented the project is moving quickly and anticipates the
roundabout to open within the next month.
Commissioner Herzet said Steve Vandusky sent him a text message about SW Mustang Rd. and
asked Mr. Mader if crews are working on that road. Mr. Mader confirmed SW Mustang Rd is on
the project roster to be fixed with a blade.
Commissioner Herzet commented it appear Blue River Valley Terminal is preparing to add some
tanks. Administrator Johnson confirmed the company has approached the County about an
Industrial Revenue Bond (IRB) to add three (3) tanks.
(02:38:45)
ITEM #4 – CITY OF ANDOVER NORTH PRAIRIE CREEK RD ANNEXATION
Will Johnson, County Administrator, came before the Board for approval of Resolution No. 2641, consenting to the annexation of a portion of N Prairie Creek Rd by the City of Andover. In

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1995, the City of Andover island annexed the property east of N Prairie Creek Rd to and north of
the Kansas Turnpike to provide services to Hope Community Church. During this annexation
only the east half of N Prairie Creek Rd was annexed. The City is working on upgrades to the
road and is now requesting to annex the west half of the roadway as well. Since the annexation
was an island annexation and the City is not annexed on both sides of the roadway, the City is
not able to annex the remainder of the roadway unilaterally without approval from the County
Commission under KSA 12-520. Annexation of the remainder of the roadway will allow the City
to continue upgrades to N Prairie Creek Rd over the next few years. Staff recommends approval
of the annexation.
The Board, Administrator Johnson and Counselor Huelskamp discussed the request.
Administrator Johnson Discussed two (2) other annexation requests for right of way (ROW)
made by the City of Andover. The Board stated they would like to see the City annex the whole
ROW instead of just to the middle of the road to alleviate problems. Administrator Johnson
stated he will relay this information to the City.
Commissioner Masterson motioned to approve Resolution No. 26-41 consenting to the
annexation of a portion of N Prairie Creek Rd by the City of Andover. Commissioner
Woydziak seconded. Motion carried 5-0.
(02:45:45)
VOUCHERS
Commissioner Masterson motioned to approve vouchers dated October 6, 2026, in the amount
of $2,939,800.44. Commissioner Herzet seconded the motion. Motion carried 5-0.
(02:46:02)
ADDS AND ABATES
Commissioner Woydziak motioned to approve Adds in the amount of $0 and Abates in the
amount of $2,208.28. Commissioner Jackson seconded. Motion carried 5-0.
(02:46:14)
OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF BUTLER
COUNTY COMMISSIONERS
Commission Chair Murphy commented Ray Marbut of the Augusta Department of Safety is
retiring. Mr. Marbut’s retirement reception will be held October 30th in Augusta.
Administrator Johnson reminded the Board of the reception for Jennifer McCausland, outgoing
City Administrator of the City of Andover, is Thursday from 4 p.m. to 6.pm.
Administrator Johnson notified the Board of illegal dumping occurring near SW Parallel St and
SW Indianola Rd. The material being dumped is a result of a business tearing down a building
for United States School District (USD) 259. One (1) of the company’s drivers reported the
dumping activity. USD 259 is cooperating with the County to work through the issue.
Administrator Johnson requested a motion from the Board to nominate Commissioner Jackson to
be a nominee to serve on the Kansas County Association Multiline Pool (KCAMP) board.

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Commissioner Woydziak motioned to nominate Commissioner Jackson to be a nominee to
serve on the Kansas County Association Multiline Pool (KCAMP) board. Commissioner
Masterson seconded. Motion carried 5-0.
(02:49:49)
ADJOURNMENT
Commissioner Woydziak motioned to adjourn the meeting of the Board at 11:58 a.m.
Commissioner Jackson seconded the motion. Motion carried 5-0.

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Board of County Commissioners Agenda Item Report
Agenda Item No. 1
Submitted by: Broderick Bean
Submitting Department: Health Dept.
Meeting Date: October 13, 2026
SUBJECT
FFY2027 Women, Infants, and Children (WIC) Local Agency Contract and WIC Breastfeeding Peer
Counselor (BFPC) Contract
RECOMMENDATION
It is recommended the Board of County Commission review the FFY2027 WIC Local Agency Contract,
with the estimated award amount to be $239,501.00 and the WIC BFPC award amount to be
$14,498.00 to be issued by the Kansas Department of Health & Environment with a formal allocation
notification to the Butler County Health Department and allow the Health Director and/or designee to
electronically accept and sign. The local agency award amount is the same as FFY2026 and the BFPC
award amount is $1,188.00 less that FFY2026. KDHE will once again us DocuSign for both WIC
contracts. Both contract periods run from October 1, 2026 to September 30, 2027.
ATTACHMENTS
• FFY2027 WIC Local Agency NSA Contract-Butler.docx
• FFY2027 WIC Local Agency BFPC Contract-Butler County.docx
BACKGROUND
The United States Department of Agriculture through the Kansas Department of Health & Environment
offers Butler County Health Department as the Local WIC Agency federal funding to conduct the
Special Supplemental Nutrition Program for Women, Infants, and Children. The total grant is
contingent upon the availability of federal funds. For FFY2027 the estimated total award amount for the
WIC Local Agency Contract is $239,501.00 and the total amount for the WIC BFPC contract is
$14,489.00. The local agency awarded contract has a small increase of $200 and the BFPC awarded
contract has decreased $1,188.00. KDHE will use DocuSign for both contracts. All blue highlights
indicate changes from the FFY2026 contract. As the final signature will be electronic, permission is
being requested to allow the Health Director and/or designee to accept and sign.
ANALYSIS
The continuation of this grant program allows the Health Department to provide monthly federal
nutrition services and breastfeeding education and guidance to approximately 650 Butler County
citizens who qualify for services.
FINANCIAL CONSIDERATION
The WIC and BFPC grant does not require a match and is totally federally funded.
LEGAL CONSIDERATION
Legal has reviewed and approved to form.
COMMISSIONER SIGNATURE REQUIRED
Yes

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RECOMMENDED ACTION
I Commissioner_____________move to approve the WIC Local Agency Contract in the amount of
$239,501.00 and the WIC BFPC Contract in the amount of $14,498.00 between Kansas Department of
Health and Environment and Butler County Health Department and allow the Health Director and/or
designee to electronically accept and sign.

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CONTRACT BETWEEN
KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT
AND
KANSAS WIC LOCAL AGENCY
1. Parties to Contract.
1.1.

Kansas Department of Health and Environment [KDHE or State Agency]

1.2.

Bulter County, covering a service area of the following Kansas counties: Butler

2. Purpose of Contract. The purpose of this Contract between KDHE and Local Agency is to outline the
responsibilities of each of the Parties as to the administration of the Special Supplemental Nutrition Program
for Women, Infants, and Children (WIC). Funding for the WIC program is provided to KDHE by the U.S.
Department of Agriculture (USDA), CFDA #10.557.
3. Term of Contract. The period of this Contract shall begin October 1, 2026 and continue until September
30, 2027, unless sooner terminated according to the provisions herein.
4. Compensation.
4.1.

Compensation under this Agreement is contingent upon the availability of federal funds.

4.2.

Grant awards will be issued by the State Agency, and formal notification of allocations will be
published to all agencies. Only amounts published by the State Agency constitute funds available to
the Local Agency for operations.

4.3.

Award allocations are estimates until confirmed by the State Agency after the federal grant has been
awarded to Kansas for the upcoming federal fiscal year.

5. Local Agency Responsibilities and Requirements for Administering the WIC Program. Local Agency
shall be responsible for the following:
5.1.

Conducting the WIC program in accordance with the current Kansas State WIC Policies and
Procedures Manual. The program shall also be conducted in accordance with the other state and
federal regulations that are currently in effect, which govern administration, operation, and
management of the program.

5.2.

Employing or contracting with a competent professional authority who is authorized to determine
nutritional risk, certify participants and prescribe supplemental foods as defined by policy.
Competent professional authorities include:
5.2.1. Licensed Dietitians;
5.2.2. Registered Nurses;
5.2.3. Licensed Physicians;
5.2.4. Registered Physician Assistants;

Women, Infants, and Children (WIC) FFY2027 Contract
October 1, 2026 – September 30, 2027

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5.2.5. Nutritionists with a Bachelor’s or Master’s degree in a human nutrition related field as
approved by the State Agency; or
5.2.6. Others with a Bachelor’s or Master’s degree from an accredited college as approved by the
State Agency.
5.3.

Employing or contracting with a licensed dietitian to counsel participants who are determined to be
at high nutritional risk and perform other nutrition services as defined by policy.
5.3.1. If a Local Agency is made aware of the impending departure of their only licensed dietitian,
the Local Agency shall contact the State Agency to inform the State Agency of the vacancy.
Upon notification, the Local Agency may also request a temporary exemption to utilize other
certified professionals during the hiring process.

5.4.

Completing a Nutrition Services Plan and submitting the plan to the State Agency for approval
5.4.1. The NSP is being divided into different parts with different due dates:
5.4.1.1.

Needs Assessment: Due April 15

5.4.1.2.

Strategic Action Plan: Due June 15

5.4.1.3.

Evaluation of Previous Plan: Due November 1

5.4.2. The Nutrition Services Plan is to be completed using the Nutrition Services Plan Guidance
materials, provided by the State Agency, for the upcoming calendar year.
5.5.

Providing referrals to health and social services or other programs as appropriate. Referrals may be
verbal or written and must be documented in the WIC management system.
5.5.1. Local Agency shall maintain and provide to participants a list of community and food
assistance programs within the community. The list shall include local KanCare (Medicaid)
information and other programs that may be of benefit to participants and applicants. The
list shall include local resources for substance abuse counseling and treatment. WIC program
information should be provided to these agencies, so they can in turn refer people to WIC.
5.5.2. Local Agency shall provide written information about KanCare (Medicaid) to each
participant/caregiver on at least one (1) occasion, preferably at the time of certification.
5.5.3. Local Agency shall refer infants and or children who have not had a blood lead test, or do
not have up to date immunization records to an appropriate resource.
5.5.4. Local Agency shall report known or suspected child abuse or neglect as required by State
law.

5.6.

Provide services to any eligible Kansas resident who seeks WIC participation, regardless of their
county of residence.

5.7.

Making appropriate health services available to participants and informing applicants of the health
services available. Local Agency shall have a plan for continued efforts to make health services
available to participants at the clinic or through written agreements with health care providers when
health services are provided by referral. Special efforts should also be made by the Local Agency to
maintain ongoing communication and referrals with organizations who serve the homeless in their
WIC service area. WIC program information should be provided to these agencies, so they can in
turn refer people to WIC.

Women, Infants, and Children (WIC) FFY2027 Contract
October 1, 2026 – September 30, 2027

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5.8.

Attending required training events as directed by the State Agency.

5.9.

Monitoring assigned local retail vendors participating in the WIC Program, including:
5.9.1. Conducting annual vendor training and any other training, monitoring, and investigating of
authorized vendors as assigned to the Local Agency.
5.9.2. Working with vendors that are in violation of contract agreements to resolve problems as
necessary.
5.9.3. Communicating with the State Agency on all correspondence with vendors.
5.9.4. Should the Local Agency be unable to fulfill any of the responsibilities assigned, notification
in writing must be submitted to the State no less than sixty (60) calendar days prior to the
respective State imposed deadlines.

5.10.

Safeguarding all WIC cards from the date the Local Agency receives the cards through the date the
WIC participant signs for the card.

5.11.

Utilizing the Kansas WIC automated management information system (KWIC) to administer the
Kansas WIC program in their clinics. This shall include:
5.11.1. Using due diligence in keeping WIC equipment secure from theft or damage.
5.11.2. Having and maintaining a computer network including internet access to support the use of
the KWIC.
5.11.3. Ensuring that reasonable protections are in place to avoid computer viruses and unauthorized
access to computer files.
5.11.4. Employing or contracting with information technology technicians available to help in the
installation of new equipment and deal with problems with the network and existing
equipment.

5.12.

Safeguarding WIC program client information in the KWIC system.
5.12.1. Security access is obtained through a request to the KWIC Security Manager at the State
Agency.
5.12.2. Local Agency shall contact the State Agency by emailing [email protected]
when an employee’s security access needs to be removed.

5.13.

5.12.2.1.

If a Local Agency employee leaves employment due to termination, then the
Local Agency shall contact the State Agency to have the employee’s access
removed from KWIC within twenty-four (24) hours of termination.

5.12.2.2.

If a Local Agency employee leaves employment under normal circumstances
(for example: 2 weeks’ notice), then the Local Agency shall contact the State
Agency to have the employee’s access removed from KWIC within one (1) week
from the end of the employee’s employment.

Maintaining participation levels of at least 98% of the contractually assigned participation.
5.13.1. Participation is defined in the Code of Federal Regulations under 7 CFR 246.2
“Participation”. https://www.ecfr.gov/current/title-7/part-246#p-246.2(Participation)

Women, Infants, and Children (WIC) FFY2027 Contract
October 1, 2026 – September 30, 2027

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14

5.14.

Conducting at least two (2) public outreach activities designed to enroll eligible women in the early
stages of pregnancy, infants, and children in the WIC Program. Outreach activities shall involve
offices and organizations that interact with potentially eligible persons, such as health and medical
organizations, hospitals and clinics, welfare and unemployment offices, social service agencies, farm
workers and other organizations serving target populations.

5.15.

Prohibiting smoking and vaping in the space used to carry out the WIC Program during the time any
aspect of WIC services is performed.

5.16.

Complying with all Bi-Annual Management Evaluation procedures.
5.16.1. Develop and implement a corrective action process, when necessary.
5.16.2. Implement all corrective action plans as instructed by the State Agency.

5.17.

Submitting the following to the State Agency:
5.17.1. An annual budget for the Federal Fiscal Year (October 1-September 30) for each year of
operation.
5.17.2. An annual written application.
5.17.3. A monthly affidavit of expenditures by the 20th of each month following the reporting
month.
5.17.3.1.

The affidavit shall document all allowable expenditures incurred for operation
of the WIC program.

5.17.3.2.

Expenditures must be broken out by the following categories: Nutrition
Education, Breastfeeding Promotion and Support, Client Services and General
Administration.

5.17.3.3.

At least one-sixth of the total funds expended must be categorized as nutrition
education services. Additionally, the State Agency will assign the required
expenditure targets for breastfeeding promotion and support. Exceptions to these
expenditure requirements for special circumstances not under the Local Agency
control may be authorized by the State Agency.

5.17.4. Local Agency shall submit affidavits to KDHE in a timely manner and in consecutive
monthly order. Local Agency acknowledges and understands that State Agency will not pay
monthly affidavits received out of order. Submissions will only be paid in sequential order.
5.17.5. If necessary, corrections or supplemental affidavits are due within sixty (60) calendar days
from the end of the reporting month.
5.17.6. A time and effort form at a minimum of one month per year no later than the 20th of March
for the month of February.
5.17.7. Any other reports as requested by the State Agency in a timely manner.
5.18.

Maintaining complete and accurate source documentation that accounts for all program funds
expended and reimbursed.

5.19.

Filing the appropriate documentation with the State Agency if indirect costs are requested as part of
the annual budget.

Women, Infants, and Children (WIC) FFY2027 Contract
October 1, 2026 – September 30, 2027

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5.19.1. Indirect Cost rates shall not exceed the federal de minimis rate without proof of negotiated
rates from a qualifying federal agency.
5.19.2. Indirect-cost plans are required for all instances where the Local Agency wishes to claim
above the federal de minimis rate.
5.19.2.1.

Indirect-cost plans shall include all expenses which will be covered by the
indirect rate requested. Local Agencies shall not claim expenses directly that are
also claimed on indirect-cost plans.

5.19.3. Indirect Rate Changes can be requested at any point as long as the Local Agency meets one
the following conditions:
5.19.3.1.

The Local Agency elected to use an indirect rate at or below the federal de
minimis rate or;

5.19.3.2.

The Local Agency’s negotiated indirect-cost rate has expired during the fiscal
year or;

5.19.3.3.

The Local Agency is electing to change the indirect-cost rate to a level below
their negotiated rate

5.19.4. Requesting a change to the indirect-cost rate does not guarantee an approval for additional
funds if the indirect rate is increased.
5.20.

Filing with the State Agency a cost allocation plan if program expenditures are integrated or
comingled in any way with any other program. Only expenditures associated with WIC should be
shown on monthly affidavits or supplemental reports.

5.21.

Maintaining and making available for review all records, both financial and programmatic, for the
WIC program regarding this contract for a period of four years, or until audits or litigation have been
completed and any questions arising from the audits or litigation have been resolved.

5.22.

Obtaining written approval from the State Agency before purchasing any piece of equipment or
capital expenditure costing $1,500 or more, if said equipment is to be purchased with WIC funds
under this contract. The State Agency reserves rights to all capital equipment purchased 100% with
WIC funds. All capital expenditures reported on the monthly affidavits must be supported with
photocopies or electronic copies and invoices before reimbursement can be made.

6. State Agency Responsibilities. KDHE shall be responsible for the following under this Contract:
6.1.

Providing the assigned client participation number, the funding allocation, and the target
expenditures for Nutrition Education and Breastfeeding Promotion and Support for the Local
Agency and any sub-contractors as applicable.

6.2.

Providing an information management system for certifications, benefits issuance and program
management.

6.3.

Providing technical assistance training and monitoring the Local Agency for program compliance.

6.4.

Reimbursing the Local Agency on a monthly basis for approved expenditures in accordance with
the Local Agency submitted affidavit of expenditures and/or financial status reports.
Reimbursements shall be based on actual costs and restricted to the budgeted allocation available to
the Local Agency.

Women, Infants, and Children (WIC) FFY2027 Contract
October 1, 2026 – September 30, 2027

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7. Subcontracting Clinic Services by Local Agency. If Local Agency decides to subcontract services related
to this Contract, the Local Agency shall obtain written approval from the State Agency prior to entering into
a subcontract with a third party to provide WIC services. The Local Agency shall submit the subcontract,
along with the budget of the subcontractor, to the State Agency for written approval. If Local Agency fails
to obtain approval from State Agency prior to subcontracting, State Agency may withhold reimbursement
for related expenses incurred prior to obtaining approval.
7.1.

Local Agency shall provide on-site technical assistance to all subcontractor clinics as necessary and
shall conduct periodic, routine meetings with subcontractor’s WIC staff for in-service training and
problem solving.

7.2.

Local Agency shall include in the subcontract provisions defining the services to be provided by,
and the requirements of, the subcontractor and how the Local Agency will compensate the
subcontractor for the services provided. Said services and requirements may include, but are not
limited to:
7.2.1. Determining participant eligibility.
7.2.2. Issuing cards or benefits and stock accountability.
7.2.3. Providing nutrition education and counseling.
7.2.4. Providing to the Local Agency, on a timely basis, all required information regarding fiscal
and program administration, including time sheet and affidavits of actual expenditures.
7.2.5. Following WIC policies and procedures.
7.2.6. Making appropriate health services or referrals available to participants.
7.2.7. Training, monitoring, and investigating retail vendors.
7.2.8. Maintaining vendor files.
7.2.9. Assuring documentation for all functions.

7.3.

Local Agency shall include on the subcontractor signature page the following statement: “As a
prospective lower tier participant, the subcontractor certifies that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from participation in the transaction by any Federal department or agency and will promptly notify
the State Agency if it is debarred or suspended in the future.”

7.4.

Local Agency shall include on the subcontractor signature page the following statement: “The
subcontractor certifies to the best of their knowledge that no Federal funds provided through a grant
award or contract shall be given or received in exchange for the making of a campaign contribution.
No part of the funds provided through this contract shall be used to influence or attempt to influence
an officer or employee of any agency or member of Legislature regarding any pending legislation
or the awarding, extension, continuation, renewal, amendment of modification or any government
contract, grant, loan or cooperative agreement.”
However, if lobbying with non-federal funds has occurred, then the Local Agency shall complete
the Disclosure Form to Report Lobbying (Standard Form LLL) and submit it to the State Agency,
which will then be submitted to the FNS Regional Office. The Standard Form LLL can be accessed
at https://www2.ed.gov/fund/grant/apply/appforms/sflll.doc

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7.5.

Local Agency shall include on the subcontractor signature page the following statement: Local
Agency hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.), Section 504
of the Rehabilitation Act of 1973 (29 U.S.C. 794), Age Discrimination Act of 1975 (42 U.S.C. 610
et seq.); all provisions required by the implementing regulations of the Department of Agriculture;
Department of Justice Enforcement Guidelines; and FNS directives and guidelines to the effect that
no person shall, on the ground of race, color, national origin, sex (including gender identity and
sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity, be excluded
from participation in, be denied the benefits of, or otherwise be subjected to discrimination under
any program or activity for which the Agency receives Federal financial assistance.

7.6.

Subcontracted clinics may not be permitted to separate from their Local Agency group until the end
of the federal fiscal year unless given express written consent by the State Agency.

8. Service Area Termination by Local Agency.
8.1.

If the Local Agency was traveling to another County and was providing WIC services and no longer
wishes to do so and the County in which the traveling agency was providing services wishes to be a
brand-new agency, a transition period will need to be established for both the traveling agency and
the new agency with the help of the State Agency, so that clients will not experience a lapse in
services.

8.2.

The transition period typically begins the first of October. If necessary, the traveling agency shall
continue to provide services and travel to that County until the new agency is fully trained and ready
to have their first clinic.

9. Audit Requirements. If Local Agency receives more than $1,000,000 in federal funds from any agency,
an audit shall be conducted in accordance with the OMB Uniform Guidance: Cost Principles, Audit, and
Administrative Requirements for Federal Awards [2 C.F.R. Part 200]. Any deficiencies noted in audit
reports must be fully addressed and cleared by the Local Agency within thirty (30) days after receipt of the
audit report. Failure of the Local Agency to comply with audit requirements shall constitute noncompliance
with this Contract and may result in the withholding of future payments.

10. Confidentiality.
10.1.

WIC participant personal information is confidential and may only be released once the
participant/caregiver has signed the Rights and Responsibilities statement. The Local Agency shall
not disclose participant’s personal information to third parties not listed on the Rights and
Responsibilities statement without a separate release form signed by the participant/caregiver.

10.2.

Local Agencies that share personal information between themselves and third parties not listed on
the Rights and Responsibilities Form, (i. e. community groups, organizations or other agencies) must
have a Memorandum of Understanding (MOU) specifically outlining the relationship between the
WIC program and the third party. The MOU must detail the purpose, use and restrictions regarding
personal information shared by the WIC program and facilitate referrals by outlining the procedures
under which each organization operates, and make the MOU available upon request to the State
Agency.

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10.3.

Internally and when shared with a third party, participant’s personal information shall only be used
for the following purposes:
10.3.1. To establish the eligibility of WIC applicants or participants for the programs that the Local
Agency and third-party organization administers.
10.3.2. To conduct outreach to WIC applicants and participants for such programs.
10.3.3. To enhance the health, education, or well-being of WIC applicants or participants who are
currently enrolled in such programs.
10.3.4. To streamline administrative procedures in order to minimize burdens on staff, applicants,
or participants in either the receiving program or the WIC program.
10.3.5. To assess and evaluate the responsiveness of a State’s health system to participants’ health
care needs and health care outcomes.

10.4.

Data requests submitted to the State Agency shall only be used for internal review and decision
making. Data requests shall not be shared to third parties not listed in this contract.
10.4.1. If a third-party organization makes a data request to the Local Agency, the Local Agency
shall direct the third party to seek information directly from the State Agency. Email
communication can be forwarded directly to the State Agency at [email protected].

11. Contract Violations and Remediation.
11.1.

Local Agency is required to notify KDHE of any violation to their contract including but not limited
to: the loss of contractually required staff, the known delay of any financial report or other request
submission.

11.2.

KDHE will notify the Local Agency in the event of any contract violation including but not limited
to: late submissions of financial reports, late submissions of budget revisions or late submissions of
other required documents as communicated.
11.2.1. Contract Violations regarding missing financial reports or other requested submissions will
be communicated no less than 3 times before remediation efforts begin.
11.2.2. During Contract Remediation, the signing authority for the contract will be notified via email
that there is a contractual violation that requires their attention. This email will include a
letter from the State Agency signed by a Unit Manager or by the WIC Director. This letter
will notify the Local Agency of exactly what section of the contract has been violated and
provide a pathway to resolve the violation within a set timeframe.
11.2.3. Once the remediation letter has been sent, the Local Agency will have until the due date set
within the letter to resolve the violation. If the violation is not resolved by that date, the Local
Agency will be notified that all payments and State Agency approvals are suspended until
the contract violation has been resolved.
11.2.4. If the contract violation is not resolved prior to the submission of the following Federal Year
budget, the Local Agency will be notified that they are ineligible for contract renewal
without a good faith effort in place to resolve the violation.

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12. Termination.
12.1.

KDHE may terminate this contract, in whole or in part, if Local Agency breaches or fails to perform
its obligations under this contract.

12.2.

This contract may be terminated without penalty by Local Agency giving at least thirty (30) calendar
days written notice.

12.3.

The distribution of funds is contingent upon receipt of adequate funds and appropriations to KDHE.
This contract is contingent upon the availability of federal funds. In the event that funds for this
contract are exhausted or no longer available, this contract may be unilaterally terminated without
penalty by KDHE upon thirty (30) days written notice or at the end of the contract’s current fiscal
year. The Secretary does not assume any liability in connection with WIC funding. Local agency
shall reimburse the Secretary for any funds provided under this contract and expended by the
Secretary for which the Secretary is not reimbursed by the Federal Government. KDHE may also
terminate this contract in accordance with the provisions designated in Appendix A.

12.4.

In the event either party terminates this contract, Local Agency shall be reimbursed for all costs and
non-cancelable obligations for any authorized work that has been completed and incurred prior to
the effective date of termination, where funds are available in the Local Agency’s budget, submitted
to KDHE unless termination of the Contract is due to breach or failure to perform on behalf of Local
Agency. In the event of a termination by either party, Local Agency will immediately provide
KDHE all work in progress, work completed, equipment, and materials provided to it by KDHE in
connection with this contract.

13. Miscellaneous Terms and Conditions.
13.1.

Local Agency certifies to the best of their knowledge that no Federal funds provided through a grant
award or contract shall be given or received in exchange for the making of a campaign contribution.
No part of the funds provided through this contract shall be used to influence or attempt to influence
an officer or employee of any agency or member of Legislature regarding any pending legislation or
the awarding, extension, continuation, renewal, amendment of modification or any government
contract, grant, loan or cooperative agreement. However, if lobbying with non-federal funds has
occurred, then the Local Agency shall complete the Disclosure Form to Report Lobbying (Standard
Form LLL) and submit it to the State Agency, which will then be submitted to the FNS Regional
Office.

13.2.

Local Agency hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.),
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), Age Discrimination Act of 1975 (42
U.S.C. 610 et seq.); all provisions required by the implementing regulations of the Department of
Agriculture; Department of Justice Enforcement Guidelines; and FNS directives and guidelines to
the effect that no person shall, on the ground of race, color, national origin, sex (including gender
identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity,
be excluded from participation in, be denied the benefits of, or otherwise be subjected to
discrimination under any program or activity for which the Agency receives Federal financial
assistance.

13.3.

By signing this Contract, the Local Agency as a prospective lower tier participant certifies that
neither it nor its principals are presently debarred, suspended, proposed for debarment, declared

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20

ineligible or voluntarily excluded from participation in the transaction by any Federal department or
agency and will promptly notify the State Agency if it is debarred or suspended in the future.
13.4.

Binding Appendices. The provisions found in Appendix A, (Contractual Provisions Attachment
[Form DA-146a]), Appendix B, (Whistleblower and Non-Debarment Certification), Appendix C,
(Agreement to Comply with the Policy Against Sexual Harassment, Discrimination, and
Retaliation), and Appendix D, (Certification of Procurement), are hereby incorporated in this
Contract and made a part hereof. Such provisions shall take precedence over any contrary provisions
of this Contract.

13.5.

Amendments. This Contract may be amended as necessary if such amendment is in writing and
executed by the Parties with the same formalities as this Contract.

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21

THE PARTIES, through their duly authorized representatives, assent to the terms and conditions of this Contract
and have executed it as of the date shown below.

Janet Stanek

Signature

Secretary
Kansas Department of Health and Environment
Printed Name

Date
Title

Organization

Date

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APPENDIX A
State of Kansas
Department of Administration DA-146a
(Rev. 07-19)
CONTRACTUAL PROVISIONS ATTACHMENT
Important: This form contains mandatory contract provisions and must be attached to or incorporated in all copies of any contractual
agreement. If it is attached to the vendor/contractor's standard contract form, then that form must be altered to contain
the following provision:
The Provisions found in Contractual Provisions Attachment (Form DA-146a, Rev. 07-19), which is attached
hereto, are hereby incorporated in this contract and made a part thereof.
The parties agree that the following provisions are hereby incorporated into the contract to which it is attached
and made a part thereof, said contract being the
1st
day of
October
, 20 26 .
1. Terms Herein Controlling Provisions: It is expressly agreed that the terms of each and every provision in this attachment shall
prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract
in which this attachment is incorporated. Any terms that conflict or could be interpreted to conflict with this attachment are
nullified.
2. Kansas Law and Venue: This contract shall be subject to, governed by, and construed according to the laws of the State of
Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of
Kansas.
3. Termination Due To Lack Of Funding Appropriation: If, in the judgment of the Director of Accounts and Reports,
Department of Administration, sufficient funds are not appropriated to continue the function performed in this agreement and
for the payment of the charges hereunder, State may terminate this agreement at the end of its current fiscal year. State agrees
to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year and shall give
such notice for a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice
shall not be required prior to ninety (90) days before the end of such fiscal year. Contractor shall have the right, at the end of
such fiscal year, to take possession of any equipment provided State under the contract. State will pay to the contractor all regular
contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such
equipment. Upon termination of the agreement by State, title to any such equipment shall revert to contractor at the end of the
State's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged
to the agency or the contractor.
4. Disclaimer Of Liability: No provision of this contract will be given effect that attempts to require the State of Kansas or its
agencies to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of the State
of Kansas is defined under the Kansas Tort Claims Act (K.S.A. 75-6101, et seq.).
5. Anti-Discrimination Clause: The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 441001, et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111, et seq.) and the applicable provisions
of the Americans With Disabilities Act (42 U.S.C. 12101, et seq.) (ADA), and Kansas Executive Order No. 19-02, and to not
discriminate against any person because of race, color, gender, sexual orientation, gender identity or expression, religion, national
origin, ancestry, age, military or veteran status, disability status, marital or family status, genetic information, or political
affiliation that is unrelated to the person's ability to reasonably perform the duties of a particular job or position; (b) to include in
all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting
requirements set out at K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase
order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of
(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation
shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the
contracting state agency or the Kansas Department of Administration; (f) Contractor agrees to comply with all applicable state
and federal anti-discrimination laws and regulations; (g) Contractor agrees all hiring must be on the basis of individual merit and
qualifications, and discrimination or harassment of persons for the reasons stated above is prohibited; and (h) if is determined
that the contractor has violated the provisions of any portion of this paragraph, such violation shall constitute a breach of contract

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APPENDIX A
and the contract may be canceled, terminated, or suspended, in whole or in part, by the contracting state agency or the Kansas
Department of Administration.
6. Acceptance of Contract: This contract shall not be considered accepted, approved or otherwise effective until the statutorily
required approvals and certifications have been given.
7. Arbitration, Damages, Warranties: Notwithstanding any language to the contrary, no interpretation of this contract shall find
that the State or its agencies have agreed to binding arbitration, or the payment of damages or penalties. Further, the State of
Kansas and its agencies do not agree to pay attorney fees, costs, or late payment charges beyond those available under the Kansas
Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect that attempts to exclude, modify, disclaim or
otherwise attempt to limit any damages available to the State of Kansas or its agencies at law, including but not limited to, the
implied warranties of merchantability and fitness for a particular purpose.
8.

Representative's Authority to Contract: By signing this contract, the representative of the contractor thereby represents that
such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees
to be bound by the provisions thereof.

9.

Responsibility for Taxes: The State of Kansas and its agencies shall not be responsible for, nor indemnify a contractor for, any
federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. Insurance: The State of Kansas and its agencies shall not be required to purchase any insurance against loss or damage to

property or any other subject matter relating to this contract, nor shall this contract require them to establish a "self-insurance"
fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101, et
seq.), the contractor shall bear the risk of any loss or damage to any property in which the contractor holds title.
11. Information: No provision of this contract shall be construed as limiting the Legislative Division of Post Audit from

having access to information pursuant to K.S.A. 46-1101, et seq.
12. The Eleventh Amendment: "The Eleventh Amendment is an inherent and incumbent protection with the State of Kansas and

need not be reserved, but prudence requires the State to reiterate that nothing related to this contract shall be deemed a waiver of
the Eleventh Amendment."
13. Campaign Contributions / Lobbying: Funds provided through a grant award or contract shall not be given or received in

exchange for the making of a campaign contribution. No part of the funds provided through this contract shall be used to influence
or attempt to influence an officer or employee of any State of Kansas agency or a member of the Legislature regarding any
pending legislation or the awarding, extension, continuation, renewal, amendment or modification of any government contract,
grant, loan, or cooperative agreement.

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APPENDIX B
COMPLIANCE WITH THE
"PILOT PROGRAM FOR ENHANCEMENT OF CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS"
Congress has enacted a law, found at 41 U.S.C. 4712, encouraging employees to report fraud, waste, and abuse. This law
applies to all employees working for contractors, grantees, subcontractors and subgrantees on federal grants and contracts [for
the purpose of this document, “Recipient of Funds”]. The National Defense Authorization Act (NDAA) for Fiscal Year 2013
(Pub. L. 112-239, enacted January 2, 2013) mandated a pilot program entitled, "PILOT PROGRAM FOR ENHANCEMENT OF
CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS". 41 U.S.C. 4712 has been amended, enacting a permanent extension
of the pilot program.
This program requires all grantees, their subgrantees and subcontractors to:
 Inform their employees working on any Federal award they are subject to the whistleblower rights and remedies of
the pilot program;
 Inform their employees in writing of employee whistleblower protections under 41 U.S.C. 4712 in the predominant
native language of the workforce; and,
 Contractors and grantees will include such requirements in any agreement made with a subcontractor or subgrantee.
Employees of a contractor, subcontractor, grantee [or subgrantee] may not be discharged, demoted, or otherwise discriminated
against as reprisal for ''whistleblowing." In addition, whistleblower protections cannot be waived by any agreement, policy,
form or condition of employment.
Whistleblowing is defined as making a disclosure "that the employee reasonably believes is evidence of any of the following:
• Gross mismanagement of a federal contract or grant;
• A gross waste of federal funds;
• An abuse of authority relating to a federal contract or grant;
• A substantial and specific danger to public health or safety; or,
• A violation of law, rule, or regulation related to a federal contract or grant (including the competition for, or negotiation
of, a contract or grant).
To qualify under the statute, the employee's disclosure must be made to:
• A Member of Congress or a representative of a Congressional committee;
• An Inspector General;
• The Government Accountability Office;
• A federal employee responsible for contract or grant oversight or management at the relevant agency;
• An official from the Department of Justice, or other law enforcement agency;
• A court or grand jury; or,
• A management official or other employee of the contractor, subcontractor, grantee, or subgrantee who has the
responsibility to investigate, discover, or address misconduct.
The Recipient of Funds acknowledges that as a condition of receiving funds, it has complied with the terms of the "PILOT
PROGRAM FOR ENHANCEMENT OF CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS”, as amended, and has
informed its employees in writing and in the predominant native language of the workforce, that by working on any
Federal award, the employees are subject to the whistleblower rights and remedies.

NON-DEBARMENT CERTIFICATION AND WARRANTY
The Recipient of Funds acknowledges that KDHE is required to verify that any person or entity receiving funds has not been
suspended, debarred or otherwise excluded from receiving federal funds. Verification may be accomplished by 1) checking
the System for Award Management (SAM) at www.sam.gov; 2) obtaining a certification from the entity; or 3) by adding a
clause or condition to the transaction.
The Recipient of Funds, as a condition of receiving funds, certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency, or by any department or agency of the State of Kansas.

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APPENDIX C

Policy Regarding Sexual Harassment
WHEREAS, sexual harassment and retaliation for sexual harassment claims are unacceptable forms of
discrimination that must not be tolerated in the workplace; and
WHEREAS, state and federal employment discrimination laws prohibit sexual harassment and retaliation in the
workplace; and
WHEREAS, officers and employees of the State of Kansas are entitled to working conditions that are free from
sexual harassment, discrimination, and retaliation; and
WHEREAS, the Governor and all officers and employees of the State of Kansas should seek to foster a culture that
does not tolerate sexual harassment, retaliation, and unlawful discrimination.
NOW THEREFORE, pursuant to the authority vested in me as Governor of the State of Kansas, I hereby order as
follows:
1.

2.

3.

4.

5.
6.
7.
8.

9.

All Executive Branch department and agency heads shall have available and shall regularly review and update at least every
three years or more frequently as necessary, their sexual harassment, discrimination, and retaliation policies. Such policies
shall include components for confidentiality and anonymous reporting, applicability to intern positions, and training policies.
All Executive Branch department and agency heads shall ensure that their employees, interns, and contractors have been
notified of the state’s policy against sexual harassment, discrimination, or retaliation, and shall further ensure that such
persons are aware of the procedures for submitting a complaint of sexual harassment, discrimination, or retaliation, including
an anonymous complaint.
Executive Branch departments and agencies shall annually require training seminars regarding the policy against sexual
harassment, discrimination, or retaliation. All employees shall complete their initial training session pursuant to this order
by the end of the current fiscal year.
Within ninety (90) days of this order, all Executive Branch employees, interns, and contractors under the jurisdiction of the
Office of the Governor shall be provided a written copy of the policy against sexual harassment, discrimination, and
retaliation, and they shall execute a document agreeing and acknowledging that they are aware of and will comply with the
policy against sexual harassment, discrimination, and retaliation.
Matters involving any elected official, department or agency head, or any appointee of the Governor may be investigated by
independent legal counsel.
The Office of the Governor will require annual mandatory training seminars for all staff, employees, and interns in the office
regarding the policy against sexual harassment, discrimination, and retaliation, and shall maintain a record of attendance
Allegations of sexual harassment, discrimination, or retaliation within the Office of the Governor will be investigated
promptly, and violations of law or policy shall constitute grounds for disciplinary action, including dismissal.
This Order is intended to supplement existing laws and regulations concerning sexual harassment and discrimination and
shall not be interpreted to in any way diminish such laws and regulations. The Order provides conduct requirements for
covered persons and is not intended to create any new right or benefit enforceable against the State of Kansas.
Persons seeking to report violations of this Order, or guidance regarding the application or interpretation of this Order, may
contact the Office of the Governor regarding such matters.

Agreement to Comply with the Policy Against Sexual Harassment, Discrimination and Retaliation.
I hereby acknowledge that I have received a copy of the State of Kansas Policy Against Sexual Harassment, Discrimination, and
Retaliation established by Executive Order 18-04 and agree to comply with the provisions of this policy.

____________________________________
Signature

___________
Date

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Printed Name

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APPENDIX D
CERTIFICATION OF COMPANY NOT CURRENTLY ENGAGED IN
THE PROCUREMENT OR OBTAINMENT OF CERTAIN EQUIPMENT, SERVICES, OR
SYSTEMS

WHEREAS, pursuant to Public Law 115-232, Section 889 of the John S. McCain National Defense
Authorization Act of 2019, “covered telecommunications equipment or services” is defined as:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
(2) Video surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology
Company (or any subsidiary or affiliate of such entities).
(3) Telecommunications or video surveillance services provided by such entities or using such
equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of the National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
WHEREAS, a “covered foreign country” means any of the following: (1) The People’s Republic of China,
(2) The Russian Federation, or (3) any country that is a state sponsor of terrorism1.
WHEREAS, foreign adversaries are increasingly creating and exploiting vulnerabilities in covered
telecommunications equipment which store and communicate vast amounts of sensitive information and
support infrastructure and emergency services, in order to commit malicious cyber-enabled actions;
WHEREAS, the unrestricted acquisition or use in the State of Kansas of covered telecommunications
equipment designed, developed, manufactured, or supplied by persons owned by, controlled by, or subject
to the jurisdiction or direction of foreign adversaries augments the ability of foreign adversaries to create
and exploit vulnerabilities in technological equipment, services, or systems; and
WHEREAS, the State of Kansas has an interest in protecting itself against threats related to foreign
adversary’s exploitation of vulnerabilities in covered telecommunications equipment.
THEREFORE, Contractor certifies that it shall not provide or procure to the State of Kansas or any agency
thereof any covered telecommunications equipment either in whole or in part of any product or during the
commission of any service.
FURTHERMORE, and notwithstanding any other contracts or agreements with Contractor, if Contractor
has violated, misrepresented, or otherwise fails to comply with this certification document as determined by
the State, the State may terminate any contract without penalty with Contractor immediately.
Designations of a “state sponsor of terrorism” may be found at the U.S. Department of State website.
https://www.state.gov/state-sponsors-ofterrorism/#:~:text=Currently%20there%20are%20four%20countries,)%2C%20Iran%2C%20and%20Syria.&text=For
%20more%20details%20about%20State,in%20Country%20Reports%20on%20Terrorism.
1

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By signing the below, Contractor acknowledges and agrees to comply with the provisions of this policy.

CONTRACTOR

Signature, Title

Date

28

CONTRACT BETWEEN
KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT
AND
KANSAS WIC LOCAL AGENCY BREASTFEEDING PEER COUNSELING PROGRAM
1. Parties to Contract.
1.1.

Kansas Department of Health and Environment [KDHE or State Agency]

1.2.

Butler County Health Department, covering a WIC Breastfeeding Peer Counseling service area of
the following Kansas counties: BUTLER

2. Purpose of Contract. The purpose of this Contract between KDHE and Local Agency is to outline the
responsibilities of each of the Parties as to the administration of the WIC Breastfeeding Peer Counselor
Program (BFPC) as a separate but connected series of duties under the Special Supplemental Nutrition
Program for Women, Infants, and Children (WIC) Program. Funding for the BFPC and WIC programs are
provided to KDHE by the U.S. Department of Agriculture (USDA), CFDA #10.557.
3. Term of Contract. The period of this Contract shall begin October 1, 2026 and continue until March 31,
2028 unless sooner terminated according to the provisions herein.
4. Compensation.
4.1.

Compensation under this agreement is contingent upon the availability of federal funds.

4.2.

Grant awards will be issued by the State Agency and formal notification of allocations will be
published to all participating agencies. Only amounts published by the State Agency constitute funds
available to the Local Agency for BFPC operations.

4.3.

If the Local Agency exhausts its BFPC award, allowable breastfeeding peer counseling expenditures
may be charged to the Local Agency’s Nutrition Services and Administration award under the
Breastfeeding Promotion and Support cost category.

4.4.

Subject to the timely receipt and availability of federal funds, the State Agency anticipates issuing
BFPC awards in six-month increments according to the following schedule:
4.4.1. Funds awarded in October 2026 must be expended by September 30, 2027.
4.4.2. Funds awarded in April 2027 must be expended by September 30, 2028.
4.4.3. Funds awarded in October 2027 must be expended by September 30, 2028.

5. Local Agency Responsibilities and Requirements for Administering the WIC BFPC Program. Local
Agency shall be responsible for the following:
5.1.

Conducting the WIC BFPC program in accordance with the current Kansas State WIC Policies and
Procedures Manual. The program shall also be conducted in accordance with the other state and
federal regulations that are currently in effect, which govern administration, operation, and
management of the program.

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5.2.

Implementing and administering a BFPC program consistent with program guidance set forth in the
FNS "WIC Breastfeeding Model Components for Peer Counseling," which is attached hereto as
Appendix E.

5.3.

Employing or contracting with one or more BFPC Peer Counselor(s) who meets the qualifications
set forth in the “WIC Breastfeeding Model Components for Peer Counseling.”

5.4.

Appointing a BFPC Supervisor who:
5.4.1. Is a Local Agency or contract employee; and
5.4.2. Has or will receive professional training in breastfeeding support.

5.5.

Referring WIC participants to other WIC staff or other community agency staff that are trained in
the management of breastfeeding problems outside the Breastfeeding Peer Counselor’s expertise.

5.6.

Developing a BFPC implementation plan for approval by KDHE. Once the implementation plan is
approved by KDHE, Local Agency shall be responsible for expanding and building upon activities
outlined in the Local Agency’s approved breastfeeding peer counseling implementation plan.

5.7.

Attending BFPC implementation training and designated annual BFPC training events as directed
by the State Agency.

5.8.

Completing the Kansas BFPC Program Performance Measurement Quarterly Report form. If there
is no one employed at the Local Agency who is working as a BFPC at the time of the reporting, the
report is still required. The report should list that there are no qualifying employees during the
reporting period. The Quarterly Report shall be submitted to KDHE according to the following
schedule:
5.8.1. January 20, 2027
5.8.2. April 20, 2027
5.8.3. July 20, 2027
5.8.4. October 20, 2027
5.8.5. January 20, 2028
5.8.6. April 20, 2028

5.9.

Submitting the following to the State Agency:
5.9.1. The Kansas WIC Breastfeeding Peer Counselor Annual Program Evaluation form by July
20 of each year.
5.9.2. An annual budget for the Grant Period (April 1 – March 31) for each year of operation.
5.9.3. An annual written application.
5.9.4.

Concurrent with the submission of the WIC NSA monthly affidavit of expenditures, an
affidavit of expenditures for the BFPC Program must be submitted by the 20th of each month
following the reporting month.

5.9.5. The State Agency cannot pay monthly affidavits out of order. Submissions will only be paid
in sequential order.

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5.9.6. If necessary, corrections are due within sixty (60) calendar days from the end of the reporting
month.
5.9.7. A time and effort form at a minimum of one month per year no later than the 20 th of March
for the month of February.
5.9.8. Any other reports as requested by the State Agency in a timely manner.
5.10.

Maintaining complete and accurate source documentation that accounts for all program funds
expended and reimbursed.

6. Scope of Services for BFPC Peer Counselors
6.1.

In accordance with USDA guidance, BFPC duties that utilize BFPC funds shall only be completed
by the BFPC Counselor. This includes the restriction that WIC Local Agency Designated
Breastfeeding Experts shall not perform BFPC Counselor duties.
6.1.1. In accordance with USDA guidance, BFPC funds cannot be used to disproportionately hire
WIC DBEs versus BFPC Peer Counselors.

6.2.

In the event that a BFPC Counselor position is vacant, breastfeeding promotion and support activities
and education may still be charged to the WIC NSA grant under normal Local Agency operations.

6.3.

Notwithstanding the foregoing, BFPC Peer Counselors and BFPC Supervisors may perform other
duties for the Local Agency outside of their role as a BFPC Peer Counselor or BFPC Supervisor and
are not required to be dedicated BFPC staff.

7. State Agency Responsibilities. KDHE shall be responsible for the following under this Contract:
7.1.

Providing technical assistance training and monitoring the Local Agency for program compliance.

7.2.

Reimbursing the Local Agency on a monthly basis for approved expenditures in accordance with
the Local Agency submitted affidavit of expenditures. Reimbursements shall be based on actual
costs and restricted to the budgeted allocation available to the Local Agency.

8. Service Area Termination by Local Agency.
8.1.

If the Local Agency was traveling to another County and was providing BFPC services and no longer
wishes to do so and the County in which the traveling agency was providing services wishes to be a
brand-new agency, Local Agency shall notify State Agency in writing, and work with State Agency
to establish a transition period for both the traveling agency and the new agency, so that clients will
not experience a lapse in services.

8.2.

Unless otherwise established by the State Agency, the transition period shall begin the first of October
in the current Contract year. If necessary, the traveling agency shall continue to provide services and
travel to that County until the new agency is fully trained and ready to have their first clinic.

9. Audit Requirements. If Local Agency receives more than $1,000,000 in federal funds from any agency,
an audit shall be conducted in accordance with the OMB Uniform Guidance: Cost Principles, Audit, and
Administrative Requirements for Federal Awards [2 C.F.R. Part 200]. Any deficiencies noted in audit
reports must be fully addressed and cleared by the Local Agency within thirty (30) days after receipt of the
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audit report. Failure of the Local Agency to comply with audit requirements shall constitute noncompliance
with this Contract and may result in the withholding of future payments.
10. Confidentiality.
10.1.

BFPC participant personal information is confidential and may only be released once the
participant/caregiver has signed the Rights and Responsibilities statement. The Local Agency shall
not disclose participant’s personal information to third parties not listed on the Rights and
Responsibilities statement without a separate release form signed by the participant/caregiver.

10.2.

Local Agencies that share personal information between themselves and third parties not listed on
the Rights and Responsibilities Form (i.e. community groups, organizations or other agencies) must
have a Memorandum of Understanding (MOU) specifically outlining the relationship between the
WIC program and the third party. The MOU must detail the purpose, use and restrictions regarding
personal information shared by the WIC program and facilitate referrals by outlining the procedures
under which each organization operates, and make the MOU available upon request to the State
Agency.

10.3.

Internally and when shared with a third party, participant’s personal information shall only be used
for the following purposes:
10.3.1. To establish the eligibility of WIC applicants or participants for the programs that the Local
Agency and third-party organization administers.
10.3.2. To conduct outreach to WIC applicants and participants for such programs.
10.3.3. To enhance the health, education, or well-being of WIC applicants or participants who are
currently enrolled in such programs.
10.3.4. To streamline administrative procedures in order to minimize burdens on staff, applicants,
or participants in either the receiving program or the WIC program.
10.3.5. To assess and evaluate the responsiveness of a State’s health system to participants’ health
care needs and health care outcomes.

11. Contract Violations and Remediation.
11.1.

Local Agency is required to notify KDHE of any violation to their contract including but not limited
to: the loss of contractually required staff, the known delay of any financial report or other request
submission.

11.2.

KDHE will notify the Local Agency in the event of any contract violation including but not limited
to: late submissions of financial reports, late submissions of budget revisions or late submissions of
other required documents as communicated.
11.2.1. Contract Violations regarding missing financial reports or other requested submissions will
be communicated no less than 3 times before remediation efforts begin.
11.2.2. During Contract Remediation, the signing authority for the contract will be notified via email
that there is a contractual violation that requires their attention. This email will include a
letter from the State Agency signed by a Unit Manager or by the WIC Director. This letter
will notify the Local Agency of exactly what section of the contract has been violated and
provide a pathway to resolve the violation within a set timeframe.

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11.2.3. Once the remediation letter has been sent, the Local Agency will have until the due date set
within the letter to resolve the violation. If the violation is not resolved by that date, the Local
Agency will be notified that all payments and State Agency approvals are suspended until
the contract violation has been resolved.
11.2.4. If the contract violation is not resolved prior to the submission of the following Federal Year
budget, the Local Agency will be notified that they are ineligible for contract renewal
without a good faith effort in place to resolve the violation.
12. Termination.
12.1.

KDHE may terminate this contract, in whole or in part, if Local Agency breaches or fails to perform
its obligations under this contract.

12.2.

This contract may be terminated without penalty by Local Agency giving at least thirty (30) calendar
days written notice.

12.3.

The distribution of funds is contingent upon receipt of adequate funds and appropriations to KDHE.
This contract is contingent upon the availability of federal funds. In the event that funds for this
contract are exhausted or no longer available, this contract may be unilaterally terminated without
penalty by KDHE upon thirty (30) days written notice or at the end of the contract’s current fiscal
year. The Secretary does not assume any liability in connection with WIC funding. Local agency
shall reimburse the Secretary for any funds provided under this contract and expended by the
Secretary for which the Secretary is not reimbursed by the Federal Government. KDHE may also
terminate this contract in accordance with the provisions designated in Appendix A.

12.4.

In the event either party terminates this contract, Local Agency shall be reimbursed for all costs and
non-cancelable obligations for any authorized work that has been completed and incurred prior to
the effective date of termination where funds are available in the Local Agency’s budget submitted
to KDHE unless termination of the Contract is due to breach or failure to perform on behalf of Local
Agency. In the event of a termination by either party, Local Agency will immediately provide
KDHE with all work in progress, work completed, equipment, and materials provided to it by KDHE
in connection with this contract.

13. Miscellaneous Terms and Conditions.
13.1.

Local Agency certifies to the best of their knowledge that no Federal funds provided through a grant
award or contract shall be given or received in exchange for the making of a campaign contribution.
No part of the funds provided through this contract shall be used to influence or attempt to influence
an officer or employee of any agency or member of Legislature regarding any pending legislation or
the awarding, extension, continuation, renewal, amendment of modification or any government
contract, grant, loan or cooperative agreement. However, if lobbying with non-federal funds has
occurred, then the Local Agency shall complete the Disclosure Form to Report Lobbying (Standard
Form LLL) and submit it to the State Agency, which will then be submitted to the FNS Regional
Office.

13.2.

Local Agency hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.),
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), Age Discrimination Act of 1975 (42
U.S.C. 610 et seq.); all provisions required by the implementing regulations of the Department of

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Agriculture; Department of Justice Enforcement Guidelines; and FNS directives and guidelines to
the effect that no person shall, on the ground of race, color, national origin, sex (including gender
identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity,
be excluded from participation in, be denied the benefits of, or otherwise be subjected to
discrimination under any program or activity for which the Agency receives Federal financial
assistance.
13.3.

By signing this Contract, the Local Agency as a prospective lower tier participant certifies that
neither it nor its principals are presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from participation in the transaction by any Federal department or
agency and will promptly notify the State Agency if it is debarred or suspended in the future.

13.4.

Binding Appendices. The provisions found in Appendix A, (Contractual Provisions Attachment
[Form DA-146a]), Appendix B, (Whistleblower and Non-Debarment Certification), Appendix C,
(Agreement to Comply with the Policy Against Sexual Harassment, Discrimination, and
Retaliation), and Appendix D, (Certification of Procurement), are hereby incorporated in this
Contract and made a part hereof. Such provisions shall take precedence over any contrary provisions
of this Contract.

13.5.

Amendments. This Contract may be amended as necessary if such amendment is in writing and
executed by the Parties with the same formalities as this Contract.

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THE PARTIES, through their duly authorized representatives, assent to the terms and conditions of this Contract
and have executed it as of the date shown below.

Janet Stanek

Signature

Secretary
Kansas Department of Health and Environment
Printed Name

Date
Title

Organization

Date

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APPENDIX A
State of Kansas
Department of Administration DA-146a
(Rev. 07-19)
CONTRACTUAL PROVISIONS ATTACHMENT
Important: This form contains mandatory contract provisions and must be attached to or incorporated in all copies of any contractual
agreement. If it is attached to the vendor/contractor's standard contract form, then that form must be altered to contain
the following provision:
The Provisions found in Contractual Provisions Attachment (Form DA-146a, Rev. 07-19), which is attached
hereto, are hereby incorporated in this contract and made a part thereof.
The parties agree that the following provisions are hereby incorporated into the contract to which it is attached
and made a part thereof, said contract being the
1st
day of
October
, 20 26 .
1. Terms Herein Controlling Provisions: It is expressly agreed that the terms of each and every provision in this attachment shall
prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract
in which this attachment is incorporated. Any terms that conflict or could be interpreted to conflict with this attachment are
nullified.
2. Kansas Law and Venue: This contract shall be subject to, governed by, and construed according to the laws of the State of
Kansas, and jurisdiction and venue of any suit in connection with this contract shall reside only in courts located in the State of
Kansas.
3. Termination Due To Lack Of Funding Appropriation: If, in the judgment of the Director of Accounts and Reports,
Department of Administration, sufficient funds are not appropriated to continue the function performed in this agreement and
for the payment of the charges hereunder, State may terminate this agreement at the end of its current fiscal year. State agrees
to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year and shall give
such notice for a greater period prior to the end of such fiscal year as may be provided in this contract, except that such notice
shall not be required prior to ninety (90) days before the end of such fiscal year. Contractor shall have the right, at the end of
such fiscal year, to take possession of any equipment provided State under the contract. State will pay to the contractor all regular
contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such
equipment. Upon termination of the agreement by State, title to any such equipment shall revert to contractor at the end of the
State's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged
to the agency or the contractor.
4. Disclaimer Of Liability: No provision of this contract will be given effect that attempts to require the State of Kansas or its
agencies to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of the State
of Kansas is defined under the Kansas Tort Claims Act (K.S.A. 75-6101, et seq.).
5. Anti-Discrimination Clause: The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 441001, et seq.) and the Kansas Age Discrimination in Employment Act (K.S.A. 44-1111, et seq.) and the applicable provisions
of the Americans With Disabilities Act (42 U.S.C. 12101, et seq.) (ADA), and Kansas Executive Order No. 19-02, and to not
discriminate against any person because of race, color, gender, sexual orientation, gender identity or expression, religion, national
origin, ancestry, age, military or veteran status, disability status, marital or family status, genetic information, or political
affiliation that is unrelated to the person's ability to reasonably perform the duties of a particular job or position; (b) to include in
all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting
requirements set out at K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase
order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of
(c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation
shall constitute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the
contracting state agency or the Kansas Department of Administration; (f) Contractor agrees to comply with all applicable state
and federal anti-discrimination laws and regulations; (g) Contractor agrees all hiring must be on the basis of individual merit and
qualifications, and discrimination or harassment of persons for the reasons stated above is prohibited; and (h) if is determined
that the contractor has violated the provisions of any portion of this paragraph, such violation shall constitute a breach of contract

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APPENDIX A
and the contract may be canceled, terminated, or suspended, in whole or in part, by the contracting state agency or the Kansas
Department of Administration.
6. Acceptance of Contract: This contract shall not be considered accepted, approved or otherwise effective until the statutorily
required approvals and certifications have been given.
7. Arbitration, Damages, Warranties: Notwithstanding any language to the contrary, no interpretation of this contract shall find
that the State or its agencies have agreed to binding arbitration, or the payment of damages or penalties. Further, the State of
Kansas and its agencies do not agree to pay attorney fees, costs, or late payment charges beyond those available under the Kansas
Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect that attempts to exclude, modify, disclaim or
otherwise attempt to limit any damages available to the State of Kansas or its agencies at law, including but not limited to, the
implied warranties of merchantability and fitness for a particular purpose.
8.

Representative's Authority to Contract: By signing this contract, the representative of the contractor thereby represents that
such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees
to be bound by the provisions thereof.

9.

Responsibility for Taxes: The State of Kansas and its agencies shall not be responsible for, nor indemnify a contractor for, any
federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. Insurance: The State of Kansas and its agencies shall not be required to purchase any insurance against loss or damage to

property or any other subject matter relating to this contract, nor shall this contract require them to establish a "self-insurance"
fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101, et
seq.), the contractor shall bear the risk of any loss or damage to any property in which the contractor holds title.
11. Information: No provision of this contract shall be construed as limiting the Legislative Division of Post Audit from

having access to information pursuant to K.S.A. 46-1101, et seq.
12. The Eleventh Amendment: "The Eleventh Amendment is an inherent and incumbent protection with the State of Kansas and

need not be reserved, but prudence requires the State to reiterate that nothing related to this contract shall be deemed a waiver of
the Eleventh Amendment."
13. Campaign Contributions / Lobbying: Funds provided through a grant award or contract shall not be given or received in

exchange for the making of a campaign contribution. No part of the funds provided through this contract shall be used to influence
or attempt to influence an officer or employee of any State of Kansas agency or a member of the Legislature regarding any
pending legislation or the awarding, extension, continuation, renewal, amendment or modification of any government contract,
grant, loan, or cooperative agreement.

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APPENDIX B
COMPLIANCE WITH THE
"PILOT PROGRAM FOR ENHANCEMENT OF CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS"
Congress has enacted a law, found at 41 U.S.C. 4712, encouraging employees to report fraud, waste, and abuse. This law
applies to all employees working for contractors, grantees, subcontractors and subgrantees on federal grants and contracts [for
the purpose of this document, “Recipient of Funds”]. The National Defense Authorization Act (NDAA) for Fiscal Year 2013
(Pub. L. 112-239, enacted January 2, 2013) mandated a pilot program entitled, "PILOT PROGRAM FOR ENHANCEMENT OF
CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS". 41 U.S.C. 4712 has been amended, enacting a permanent extension
of the pilot program.
This program requires all grantees, their subgrantees and subcontractors to:
 Inform their employees working on any Federal award they are subject to the whistleblower rights and remedies of
the pilot program;
 Inform their employees in writing of employee whistleblower protections under 41 U.S.C. 4712 in the predominant
native language of the workforce; and,
 Contractors and grantees will include such requirements in any agreement made with a subcontractor or subgrantee.
Employees of a contractor, subcontractor, grantee [or subgrantee] may not be discharged, demoted, or otherwise discriminated
against as reprisal for ''whistleblowing." In addition, whistleblower protections cannot be waived by any agreement, policy,
form or condition of employment.
Whistleblowing is defined as making a disclosure "that the employee reasonably believes is evidence of any of the following:
• Gross mismanagement of a federal contract or grant;
• A gross waste of federal funds;
• An abuse of authority relating to a federal contract or grant;
• A substantial and specific danger to public health or safety; or,
• A violation of law, rule, or regulation related to a federal contract or grant (including the competition for, or negotiation
of, a contract or grant).
To qualify under the statute, the employee's disclosure must be made to:
• A Member of Congress or a representative of a Congressional committee;
• An Inspector General;
• The Government Accountability Office;
• A federal employee responsible for contract or grant oversight or management at the relevant agency;
• An official from the Department of Justice, or other law enforcement agency;
• A court or grand jury; or,
• A management official or other employee of the contractor, subcontractor, grantee, or subgrantee who has the
responsibility to investigate, discover, or address misconduct.
The Recipient of Funds acknowledges that as a condition of receiving funds, it has complied with the terms of the "PILOT
PROGRAM FOR ENHANCEMENT OF CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS”, as amended, and has
informed its employees in writing and in the predominant native language of the workforce, that by working on any
Federal award, the employees are subject to the whistleblower rights and remedies.

NON-DEBARMENT CERTIFICATION AND WARRANTY
The Recipient of Funds acknowledges that KDHE is required to verify that any person or entity receiving funds has not been
suspended, debarred or otherwise excluded from receiving federal funds. Verification may be accomplished by 1) checking
the System for Award Management (SAM) at www.sam.gov; 2) obtaining a certification from the entity; or 3) by adding a
clause or condition to the transaction.
The Recipient of Funds, as a condition of receiving funds, certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency, or by any department or agency of the State of Kansas.

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APPENDIX C

Policy Regarding Sexual Harassment
WHEREAS, sexual harassment and retaliation for sexual harassment claims are unacceptable forms of
discrimination that must not be tolerated in the workplace; and
WHEREAS, state and federal employment discrimination laws prohibit sexual harassment and retaliation in the
workplace; and
WHEREAS, officers and employees of the State of Kansas are entitled to working conditions that are free from
sexual harassment, discrimination, and retaliation; and
WHEREAS, the Governor and all officers and employees of the State of Kansas should seek to foster a culture that
does not tolerate sexual harassment, retaliation, and unlawful discrimination.
NOW THEREFORE, pursuant to the authority vested in me as Governor of the State of Kansas, I hereby order as
follows:
1.

2.

3.

4.

5.
6.
7.
8.

9.

All Executive Branch department and agency heads shall have available and shall regularly review and update at least every
three years or more frequently as necessary, their sexual harassment, discrimination, and retaliation policies. Such policies
shall include components for confidentiality and anonymous reporting, applicability to intern positions, and training policies.
All Executive Branch department and agency heads shall ensure that their employees, interns, and contractors have been
notified of the state’s policy against sexual harassment, discrimination, or retaliation, and shall further ensure that such
persons are aware of the procedures for submitting a complaint of sexual harassment, discrimination, or retaliation, including
an anonymous complaint.
Executive Branch departments and agencies shall annually require training seminars regarding the policy against sexual
harassment, discrimination, or retaliation. All employees shall complete their initial training session pursuant to this order
by the end of the current fiscal year.
Within ninety (90) days of this order, all Executive Branch employees, interns, and contractors under the jurisdiction of the
Office of the Governor shall be provided a written copy of the policy against sexual harassment, discrimination, and
retaliation, and they shall execute a document agreeing and acknowledging that they are aware of and will comply with the
policy against sexual harassment, discrimination, and retaliation.
Matters involving any elected official, department or agency head, or any appointee of the Governor may be investigated by
independent legal counsel.
The Office of the Governor will require annual mandatory training seminars for all staff, employees, and interns in the office
regarding the policy against sexual harassment, discrimination, and retaliation, and shall maintain a record of attendance
Allegations of sexual harassment, discrimination, or retaliation within the Office of the Governor will be investigated
promptly, and violations of law or policy shall constitute grounds for disciplinary action, including dismissal.
This Order is intended to supplement existing laws and regulations concerning sexual harassment and discrimination and
shall not be interpreted to in any way diminish such laws and regulations. The Order provides conduct requirements for
covered persons and is not intended to create any new right or benefit enforceable against the State of Kansas.
Persons seeking to report violations of this Order, or guidance regarding the application or interpretation of this Order, may
contact the Office of the Governor regarding such matters.

Agreement to Comply with the Policy Against Sexual Harassment, Discrimination and Retaliation.
I hereby acknowledge that I have received a copy of the State of Kansas Policy Against Sexual Harassment, Discrimination, and
Retaliation established by Executive Order 18-04 and agree to comply with the provisions of this policy.

____________________________________
Signature

___________
Date

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Printed Name

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APPENDIX D
CERTIFICATION OF COMPANY NOT CURRENTLY ENGAGED IN
THE PROCUREMENT OR OBTAINMENT OF CERTAIN EQUIPMENT, SERVICES, OR
SYSTEMS

WHEREAS, pursuant to Public Law 115-232, Section 889 of the John S. McCain National Defense
Authorization Act of 2019, “covered telecommunications equipment or services” is defined as:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
(2) Video surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology
Company (or any subsidiary or affiliate of such entities).
(3) Telecommunications or video surveillance services provided by such entities or using such
equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of the National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
WHEREAS, a “covered foreign country” means any of the following: (1) The People’s Republic of China,
(2) The Russian Federation, or (3) any country that is a state sponsor of terrorism1.
WHEREAS, foreign adversaries are increasingly creating and exploiting vulnerabilities in covered
telecommunications equipment which store and communicate vast amounts of sensitive information and
support infrastructure and emergency services, in order to commit malicious cyber-enabled actions;
WHEREAS, the unrestricted acquisition or use in the State of Kansas of covered telecommunications
equipment designed, developed, manufactured, or supplied by persons owned by, controlled by, or subject
to the jurisdiction or direction of foreign adversaries augments the ability of foreign adversaries to create
and exploit vulnerabilities in technological equipment, services, or systems; and
WHEREAS, the State of Kansas has an interest in protecting itself against threats related to foreign
adversary’s exploitation of vulnerabilities in covered telecommunications equipment.
THEREFORE, Contractor certifies that it shall not provide or procure to the State of Kansas or any agency
thereof any covered telecommunications equipment either in whole or in part of any product or during the
commission of any service.
FURTHERMORE, and notwithstanding any other contracts or agreements with Contractor, if Contractor
has violated, misrepresented, or otherwise fails to comply with this certification document as determined by
the State, the State may terminate any contract without penalty with Contractor immediately.
Designations of a “state sponsor of terrorism” may be found at the U.S. Department of State website.
https://www.state.gov/state-sponsors-ofterrorism/#:~:text=Currently%20there%20are%20four%20countries,)%2C%20Iran%2C%20and%20Syria.&text=For
%20more%20details%20about%20State,in%20Country%20Reports%20on%20Terrorism.
1

Women, Infants, and Children (WIC) FFY2027 Contract
October 1, 2026 – March 31, 2028

Page | 12

40

APPENDIX D
By signing the below, Contractor acknowledges and agrees to comply with the provisions of this policy.

CONTRACTOR

Signature, Title

Date

41

APPENDIX E

42

Board of County Commissioners Agenda Item Report
Agenda Item No. 2
Submitted by: Lew Harter
Submitting Department: Computer Services
Meeting Date: October 13, 2026
SUBJECT
ISG / Veeam Backup annual renewal.
RECOMMENDATION
Consider approval of the ISG / Veeam Backup annual renewal.
ATTACHMENTS
• ISG_Technology_LLC.WI-TNH-190835.v1.1.pdf
BACKGROUND
This annual renewal provides us with security, enhancement, stability updates, and support for our
Veeam Backup software.
ANALYSIS
Veeam is the software that we use to backup all of our virtual servers daily and is critical to our ability
to recover from hardware and software issues without data loss.
FINANCIAL CONSIDERATION
This renewal extends our current maintenance and support for one year for a total cost of $8,722.62 and
is budgeted for and recommended to be paid from 0001-008-6214-000 IT Contractuals.
LEGAL CONSIDERATION
n/a
COMMISSIONER SIGNATURE REQUIRED
No
RECOMMENDED ACTION
I Commissioner _________________________ move to approve / disapprove the annual renewal of the
ISG Veeam maintenance and support for $8,722.62 and authorize staff to sign all purchase documents
as needed.

43

Strengthening Security
& Boosting Productivity
Veeam Availability Suite Enterprise RENEWAL | September 25, 2026
PREPARED BY:
Tiffany Hawkins
Account Manager, Wichita
p: (316) 636-5655 e: [email protected]
PREPARED FOR:
Lew Harter
Information Technology Director, County of Butler
p: (316) 322-4122 e: [email protected]

44

Veeam Availability Suite Enterprise RENEWAL

Strengthening Security& Boosting Productivity
PREPARED BY:

PREPARED FOR:

SHIP TO ADDRESS:

Wichita
Tiffany Hawkins
p: (316) 636-5655
e: [email protected]

County of Butler
Lew Harter
Attn: Chief Information Officer205
W. Central
El Dorado, KS 67042

County of Butler
Lew Harter
Attn: Chief Information Officer205
W. Central
El Dorado, KS 67042

Investment Summary

Quote: WI-TNH-190835
Create Date: 09.25.2026
Expiration Date: 10.15.2026

Quote Notes

DESCRIPTION
Option note

QTY
Pricing subject to change at any time. Orders placed on backorder subject to price increase when
product ships

Investment Summary

Quote: WI-TNH-190835
Create Date: 09.25.2026
Expiration Date: 10.15.2026

Budgetary for 12/08/2026 to 12/7/2027

DESCRIPTION
D-ADVVUL-0ISU1AR-00

1

PRICE
Veeam Data Platform Advanced Universal Subscriptio

QTY

TOTAL

$1,954.62

1

$1,954.62

$84.60

80

$6,768.00

VDP ADVANCED UNIV SUBSCRIPTION VDP ADV UNIV SUBS .
1 YR RNW UPFR

D-ADVVUL-1IMU1AR-00

VDP ADVANCED UNIVERSAL SUBS VDP ADV SUBS U. - 1Y
VDP ADVANCED UNIV SUBSCRIPTION VDP ADV - 1 YR RNW
UPFR

Total One-Time Fees

2

$8,722.62

45

Veeam Availability Suite Enterprise RENEWAL | Quote# WI-TNH-190835 v1 | Sep 25, 2026

Veeam Availability Suite Enterprise RENEWAL

Strengthening Security& Boosting Productivity
Quote Summary
DESCRIPTION

AMOUNT

Budgetary for 12/08/2026 to 12/7/2027

$8,722.62
Total

$8,722.62

Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders
arising from pricing or other errors.
By approving this quote, Client acknowledges they have reviewed and agree to the terms and
conditions outlined in this quote. You understand and accept the pricing, quantities, delivery
terms, and any other specified terms detailed herein. If Client is seeking funding from thirdparty, they acknowledge their obligation to pay for services/products if funding is denied or
not received. Client acknowledges that not all products can be returned for a refund. Your
acceptance constitutes a legally binding agreement. By approving this Quote, you
acknowledge that you are authorized to legally bind the Company/Person listed on the Quote
to this purchase. Any alterations or amendments to this quote must be mutually agreed upon
in writing by ISG and Client.

Wichita
Signature:
Name:

Tiffany Hawkins

Title:

Account Manager

Date:

09/25/2026

County of Butler
Signature:
Name:

Lew Harter

Date:

3

46

Veeam Availability Suite Enterprise RENEWAL | Quote# WI-TNH-190835 v1 | Sep 25, 2026

Board of County Commissioners Agenda Item Report
Agenda Item No. 3
Submitted by: Curtis Mader
Submitting Department: Public Works
Meeting Date: October 13, 2026
SUBJECT
Haverhill Road Reconstruction Budget
RECOMMENDATION
Consider approving the budget changes outlined below.
ATTACHMENTS
BACKGROUND
Discussions regarding the reconstruction of Haverhill Road began in 2013. In 2021, Butler County was
awarded $2,000,000 in Cost Share funding through KDOT to assist with the project. A design contract
was executed on April 12, 2022. This month, the County received the 90% design plans and updated
construction cost estimate.
ANALYSIS
The total approved Capital Improvement Plan (CIP) budget for the Haverhill Road Reconstruction
Project is $10,824,260, with funding allocated as follows: Fund 0043 – Public Works Special
Highway_Engineering = $624,260 Fund 0043 – Public Works Special Highway_Construction =
$3,800,000 Fund 0085 – County Capital Improvement Reserve_Construction = $2,000,000 Fund
9998 – State Funding (KDOT)_Construction = $2,000,000 Fund 0043 – Public Works Special
Highway_R/W, Fencing, and Other = $400,000 Fund 9996 – Refinery Commitment_Construction =
$2,000,000 Total CIP Budget = $10,824,260 The recently received engineer's construction estimate is
$9,637,300. Currently, the project has $7,800,000 in identified construction funding, consisting of
$3,800,000 from Fund 0043, $2,000,000 from KDOT, and $2,000,000 from the refinery commitment.
This leaves a construction funding shortfall of $1,837,300. The CIP also includes $2,000,000 from
Fund 0085 (County Capital Improvement Reserve), which was included as a placeholder . To address
the funding shortfall, Public Works proposes amending the CIP by increasing the Fund 0043
construction allocation by $837,300, bringing its total to $4,637,300, and reducing the Fund 0085
allocation from $2,000,000 to $1,000,000. Overall project funding in 2026 and 2027 from Fund 0043 is
largely depended on if we awarded either of the two federal grants we applied for. If
FINANCIAL CONSIDERATION
Outlined above
LEGAL CONSIDERATION
None
COMMISSIONER SIGNATURE REQUIRED
No
RECOMMENDED ACTION

47

Motion: I Commissioner__________, move to approve the changes to the CIP budget outlined above.

48

Board of County Commissioners Agenda Item Report
Agenda Item No. 4
Submitted by: Will Johnson
Submitting Department: Administration
Meeting Date: October 13, 2026
SUBJECT
Work Session - Legislative Agenda
RECOMMENDATION
Discussion on establishment of the Legislative Agenda for 2027
ATTACHMENTS
• 2026 legislative agenda.pdf
BACKGROUND
Annually the Commission adopts a Legislative Agenda for discussion with Legislatures.
ANALYSIS
Attached is the agenda from last year.
FINANCIAL CONSIDERATION
None
LEGAL CONSIDERATION
None
COMMISSIONER SIGNATURE REQUIRED
No
RECOMMENDED ACTION
Establish criteria and talking points for the 2026 Legislative agenda.

49

2026 Butler County Legislative Agenda
•

Support special legislation allowing for a special use sales tax in Butler County. Support an
amendment to Section (23) of K.S.A. 12-187 for Butler County countywide sales tax for the
purposes of property tax relief. Whereas the amended language proposed would read:
The board of county commissioners of Butler county may submit the question of
imposing a countywide retailers' sales tax at the rate of either .25%, .5%, .75% or 1%
and pledging the revenue received therefrom for the purpose of financing the costs
of property tax relief, public capital improvement projects, or economic development
initiatives to the electors at an election called and held thereon. The tax imposed
pursuant to this paragraph shall expire upon payment of all costs authorized in
financing such projects, except for property tax relief initiatives, which shall be
resubmitted to the voters every five (5) years.

• Support modifications and updates to the State Motor Vehicle software and processes for
more efficient transactions along with a modification fee structure to counties who provide
staffing for this State function – The current State software system as never efficiently worked
since implementing and is not a reliable platform causing significant delays and interruptions for
citizens. Along with software issues, the processes required for commercial renewals,
personalized tags and new vehicle titles needs to be modernized so they are more efficient.
Currently commercial renewals take over an hour per vehicle to renew and the State requires all
personalized tags to be renewed in person every five years. The current statewide method of charging
a flat fee per transaction is not sufficiently funding Motor Vehicle operations and many counties have
resorted to utilizing general property taxes to support this State function. The County Commission requests
the support from our delegation to minimize the impact on property taxes for these functions of the State
which are fee-based services.

• Support safety and modernization enhancements of K-254 Highway recommended by KDOT.
• Support additional funding for State Park maintenance and upkeep. Currently there is no
state funding for State Parks other than fees generated by the park resulting in deferred
maintenance of our best public tourist destination in Butler County.

• Support modifications to KSA 79-2988 (Senate Bill 13) to eliminate publication in local
newspapers and allow for the public notice to be posted on agency’s website.

• Support a bill authorizing KPERS to implement a Drop Program for eligible public
employees. Introduced in 2024 by Rep. Williams, but failed to make it out of Committee

• Support special legislation similar to KSA 19-2699 allowing for the restructure and
appointment of the county fair board of Butler County to consist of 15 members appointed
by the Board of County Commissioners. (Accomplished 2025) – Thank You Representative Blex
for sponsoring.

• Eliminate language in KSA 65-202 requiring the local health officer to perform school
inspections. (Accomplished 2024) – Thank You Representative Humphries for sponsoring.

50

Board of County Commissioners Agenda Item Report
Agenda Item No. 1
Submitted by: Anna Wealand
Submitting Department: Administration
Meeting Date: October 13, 2026
SUBJECT
Vouchers Dated 10/13/2026
RECOMMENDATION
Approval of Vouchers
ATTACHMENTS
• 2026-10-13 AP Packet-Public.pdf
BACKGROUND
N/A
ANALYSIS
N/A
FINANCIAL CONSIDERATION
Total warrants $523,238.94.
LEGAL CONSIDERATION
N/A
COMMISSIONER SIGNATURE REQUIRED
Yes
RECOMMENDED ACTION
Commissioner ________________________ motioned to approve vouchers dated October 13, 2026, in
the amount of $523,238.94.

51

ACCOUNTS PAYABLE VOUCHERS
APPROVED BY
BOARD OF COUNTY COMMISSIONERS
VOUCHERS DISAPPROVED:

VOUCHERS APPROVED EXCEPT AS INDICATED:

CHECK NO:

BY:

___________________________

__________________________ ____________________________________________
COMMISSION CHAIRMAN

___________________________

__________________________ _____________________________________________
COMMISSIONER

___________________________

__________________________ _____________________________________________
COMMISSIONER

___________________________

__________________________ _____________________________________________
COMMISSIONER

___________________________

__________________________ _____________________________________________
COMMISSIONER

10/13/26
Regular Accounts Payable to Approve
Regular A/P
Encumbrance Payments
Handchecks
Subtotal Accounts Payable to Approve
Other payments already processed
AP Date:
AP Date:
Payroll:
Purchase Cards
Subtotal: Other payments already processed
Total payments processed

$238,223.88
$285,015.06
$0.00
$523,238.94

$0.00
$0.00
$0.00
$0.00
$0.00
$523,238.94

52

Ck Date
253500
253501
253502
253503
253504
253505
253506
253507
253508
253509
253510
253511
253512
253513
253514
253515
253516
253517
253518
253519
253520
253521
253522
253523
253524
253525
253526
253527
253528
253529
253530
253531
253532
253533
253534
253535
253536
253537
253538
253539
253540
253541
253542
253543
253544
253545
253546

10/13/2026 Check Report

pr_check_date
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026

Vendor Name
360 Document Solutions, LLC
Adams Jones Law Firm
Advantage Computer Enterprises Inc
Alan's Excavating, Inc.
Alcohol Monitoring Systems Inc
Andover Auto Body LLC
APAC-Kansas, Inc.
Assured Occupational Solutions
AT&T, Inc.
Atlas Spring & Axle Co,. Inc
Bauer, Tony
Baysinger Police Supply, Inc.
Bean, Broderick
Benchmark Government Solutions, LLC
Big Brothers Big Sisters
Brady Industries of Kansas LLC
Broadstroke Inc.
Butler County Printing
Butler County Treasurer
Cami R. Baker & Assc.,PA
City of Andover
City Wide Facility Solutions-Wichita
Cooper Law Offices, LLC
Cummins Sales & Service
Darren Patterson, Chtd.
Delta Dental of Kansas
Design Mechanical, Inc.
Don's Printing
Drisco of Kansas LLC
Fire District #3
Foley Industries
G W Van Keppel Company
Galls LLC
Godfrey's Indoor Shooting & Archery
Harder Family Practice, PA
Harshman Construction LLC
Hutchison, Kristin
James R Watts, L.L.C.
JEM Inc.
Kansas Department of Revenue
Kirkham Michael & Associates, Inc.
Language Line Services, Inc
LexisNexis Risk Solutions
Life-Assist, Inc.
Max's Breathe Easy
McKenzie, Danny
McKesson Medical-Surgical

Check Total
$
205
$
2,594
$
2,005
$ 23,770
$
1,234
$
3,263
$ 16,564
$
165
$
158
$
1,773
$
335
$
116
$
219
$
1,235
$
3,339
$
2,511
$
2,337
$
399
$
156
$
3,555
$
1,582
$
1,429
$
1,848
$ 73,546
$
6,700
$
1,358
$
5,931
$
518
$
3,652
$
460
$ 18,081
$
1,816
$
645
$
857
$
850
$
4,645
$
200
$
108
$
200
$
1,173
$ 170,352
$
96
$
308
$
303
$
245
$
284
$
5,213

53

Ck Date
253547
253548
253549
253550
253551
253552
253553
253554
253555
253556
253557
253558
253559
253560
253561
253562
253563
253564
253565
253566
253567
253568
253569
253570
253571
253572
253573
253574
253575
253576
253577
253578
253579
253580
253581

10/13/2026 Check Report

pr_check_date
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026
10/13/2026

Vendor Name
Midwest Business Technology
Murphy Tractor & Equipment Company
NCIC Inmate Communications
On Target Ammunition LLC
Osage Industries, Inc.
Parks, Inc.
Pate & Paugh LLC
Police Innovations LLC
Preferred Mortuary Services
Pye Barker Fire & Safety, LLC
R.K. Black, Inc.
Ram Products, LTD
Safe Life Defense LLC
Sam's Club / Synchrony Bank
SCMHCC
Security Oil LLC
Sedgwick County Detention Facility
Staples Inc.
Stephany L Hughes LLC
Substance Abuse Center of KS
Sunlight Children's Services Foundation
Superior Auto Care LLC
Superior Emergency Response Vehicles
Surency Life & Health
Thomson Reuters-West
Trailers & Hitches Inc
TranslationPerfect.com
Tri-County CASA
Underground Vaults & Storage, Inc
USI Insurance Services, LLC
Western Detention Products, Inc.
WEX Bank
WEX Bank
Wheat State Technologies
Wichita Kenworth

Check Total
$
334
$
1,407
$
123
$
4,750
$
292
$
250
$
744
$
20
$
225
$
144
$
4,754
$
353
$
27
$
861
$ 35,502
$ 39,827
$
630
$
1,874
$
7,638
$
9,600
$
3,339
$
240
$
425
$
375
$
1,951
$
421
$
180
$
3,339
$
5,497
$
4,098
$
244
$ 24,708
$
195
$
123
$
416

54

Invoices Selected for Payment (APLT33)
Invoice

Inv Date

Due Date

Butler County
Description

Invoice Amt

Fund Totals

Operator: efrakes
Report ID: (APLT33)

Fund

Fund Name

0001

General Fund

$31,194.33

0004

Self-Insurance

$5,456.02

0020

E.M.S.- Operating

$5,345.34

0041

Pub Wrks- Road & Bridge

$139,648.65

0043

Pub Wrks-Spcl Hiwy

$194,121.94

0044

Pub Wrks-Spcl Road Mach

$17,347.00

0045

Pub Wrks-Landfill

$4,235.61

0051

Co.Sheriff-Admin

$32,142.48

0052

Co.Sheriff-Jail

$19,413.60

0060

Dept of Aging-Admin

$253.92

0066

Butler County 911 Fund

$376.54

0073

Misc Spcl Liability Ded

$861.41

0077

Motor Vehicle Operating

$936.61

0080

Health Dept-Admin

$155.80

0082

Health Dept Reserve

$5,212.65

0087

Sheriff Equipment Reserve

0094

JJSA-Emp Fees

0245

Community Corr-Adult Isp

$619.71

0246

Community Corr-Juv Isp

$1,628.50

10/8/2026 1:50:31 PM

Fund Total

$425.00
$1,233.69

Page 30 of 31

55

Invoices Selected for Payment (APLT33)
Invoice

Butler County

Inv Date

Due Date

Description

Invoice Amt

0262

Child Support Enforcement

$6,269.00

0288

Reg of Deeds - Technology

$91.60

0291

Treasurer - Technology

$973.79

1213

Cities Readiness Initiative

$175.05

1408

Commissary Fund

$9,600.27

1604

Prevention Block

$45,520.43
Grand Total:

Operator: efrakes
Report ID: (APLT33)

10/8/2026 1:50:31 PM

$523,238.94

Page 31 of 31

56

Annual Cumulative Health Insurance Costs (0004)
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
-

Jan

Feb

Mar
2021

Apr

May

2022

Jun
2023

Jul

Aug

2024

Sep

Oct

2025

Nov

Dec

2026

Monthly Health Insurance Costs (0004)
600,000

6299 - Self-Ins Stop
Loss Insurance
6297 - Self-Ins
Pharmacy TPA
6296 - Self-Ins
Medical TPA
6295 - Self-Ins
Telemedicine
6294 - Self-Ins HSA
ER Contribution
6293 - Self-Ins
Broker
6292 - Self-Ins
Wellness Program
6291 - Self-Ins
Pharmacy Claims
6290 - Self-Ins
Medical Claims

500,000

400,000

300,000

200,000

100,000

-

(100,000)

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

2026

57