On the agenda: meeting — data center (Mar 3)

COUNTY COMMISSION
Tuesday, March 3, 2026
8:30 AM
Ellis County Administrative Center – Commission Room

Order of Business
I.

Opening
A.
Call to Order
B.
Pledge of Allegiance
C.
Clerk Calls the Roll
D.
Order of Business
Consideration of Amendments

II.

Prior Minutes – February 17, 2026 Enclosure

III.

Consent Agenda
A.
Approval of Refunding Warrants as presented
B.
Approval of Tax Roll Adjustments as presented
C.
Approval of Escape Tax Orders as presented
D.
Approval of Adds and Abates as presented
E.
Approval of Purchase Orders as presented
F.
Approval of Accounts Payable and Payroll as presented
G.
Approval of County Licenses as presented

IV.

Issues from Persons Not on the Order of Business

Public Forum Guidelines
The Board requests all members of the public respect these guidelines so everyone who
wants an opportunity to provide input will be given the chance.
•
•
•
•

Speakers are asked to only speak at the podium,
Speakers are asked to start with stating their name, county, and organization,
Speakers are limited to 3 minutes to make their presentations,
Speakers are asked to make only points that have not been made previously.

Page 1

V.

Introduction of New and Promoted Employees (Jennifer Taylor, Human
Resources Manager)

VI.

High Plains Mental Health Update (Craig Poe, Executive Director of
High Plains Mental Health)

VII.

Appraisers Deadlines (Eugene Rupp, County Appraiser) Enclosure

VIII.

Health Department Closure Governors Public Health Conference
(Melissa Miller, Health Department Director) Enclosure

IX.

Kansas Local Bridge Improvement Program Agreement (Brendan
Mackay, Public Works Director) Enclosure

X.

Road Maintenance Agreement and Construction Standards
Resolution 2026-06 (Brendan Mackay, Public Works Director) Enclosure

XI.

Annual Township Reports (Bobbi Dreiling, County Clerk) Enclosure

XII.

Library Board Appointment (Darin Myers, County Administrator)

XIII.

Plat Approval Process Discussion (Nathan Leiker, County
Commissioner)

XIV.

County Administrator Report (Darin Myers, County Administrator)

XV.

County Commission Reports

XVI.

Executive Session(s)

XVII. Adjournment
AGENDA GUIDELINES:
The deadline for agenda items is 5:00 p.m. on Monday preceding the scheduled meeting. All
questions regarding the agenda, and agenda submissions are to be sent to [email protected]

Page 2

February 17, 2026
The Board of Ellis County Commissioners met in regular session at 8:30 am Tuesday, February 17 at 718
Main Street, Commission Chambers, Hays, Kansas. Chair Neal Younger called the meeting to order. The
meeting opened with the Pledge of Allegiance. Commissioners present: Chair Neal Younger and
Commissioner Michael Berges. Commissioner Nathan Leiker was absent. Also present were County
Counselor Bill Jeter, County Administrator Darin Myers and County Clerk Bobbi L. Dreiling.
ORDER OF BUSINESS
There are no changes to the Order of Business.
EXECUTIVE SESSIONS
There will be one executive session.
APPROVAL OF PRIOR MINUTES
Chair Younger asked for any changes to the draft minutes of February 10. There were no changes to the
minutes. The minutes were approved.
CONSENT AGENDA
Motion:
Berges
Second
Younger
To approve the Consent Agenda items A-G as presented, including the following:
Payment Voucher Claims
Freedom Claims dated February 11 in the amount of $13,879.28
Waste Connections dated February 11 in the amount of $27,383.34
Open Edge dated February 12 in the amount of $603.1
Vouchers dated February 17 in the amount of $465,501.55
Enterprise dated February 10 in the amount of $60,237.59
Tax Adjustments
Tax roll adjustment numbers 2026000030-34
Disposition:
Motion passed by a voice vote of three to zero
ISSUES FROM PERSONS NOT ON THE ORDER OF BUSINESS
Jerry Green spoke on his visit with the County Appraiser Eugene Rupp. He said Rupp has incredibly good
character and integrity.
MONTHLY DEPARTMENTAL REPORTS
Leiker commented that the noxious weed department is going strong on the right-of-way, EMS is still
averaging 10-11 calls a day and the jail was back to full capacity.
CONSERVATION DISTRICT PRESENTATION
Jay Harris with Cottonwood Extension District #17 provided an overview of the extension district and its
role in Ellis and Barton counties.
RECOVERY COURT GRANT AWARD
Chief Judge Curtis Brown and Recovery Court Coordinator Teresa Greenwood gave information on the
Specialty Court Funding award. The total award amount was $25,211.50. This award will help with
covering training, a software app, fuel incentives and other incentives including gift cards and behavior

Page 3

therapy. Braun commented that there have now been 73 graduations in the recovery court program and
asked the commissioners if they could attend a graduation.
OPIOD SETTLEMENT FUND REQUEST
Court Administrator Mike Smith asked the Commission to approve the use of the Opioid funds for
training. These funds will allow three Sheriff’s officers to attend a yearly conference for Kansas Narcotics
Officers Association in Wichita. The Sheriff’s office as agreed to pay for other expenses such as per diem.
Motion:
Leiker
Second
Berges
I move to approve the use of Opioid funds in the approximate amount of $1828.29 to send three
individuals from the Sheriff’s office to the Kansas Narcotics Officers Association yearly conference.
Disposition:
Motion passed by a voice vote of three to zero
HEALTH DEPARTMENT CLOSURE GOVERNORS PUBLIC HEALTH CONFERENCE
This agenda item was not heard as Health Director Melissa Miller was not in attendance.
2026 ROAD TOUR
County Administrator asked the Commissioners to select a date for the annual road tour. March 31st was
the date picked. Myers said that he will have Public Works Director Brendan Mackay to work on a route
but asked the Commissioners to let Myers know of any areas that the Commissioners wished to view.
Berges asked for an update on the right-of-way project. Project Manager Mike Freeman spoke on how
that project was progressing. He has met with Appraiser Rupp and that the idea is to work systematically
and starting in Township 11 and work their way down. September is the projected time to come back to
the Commission and give an update. Berges thanked Freeman for the update.
PROPERTY PROTECTION CLASSIFICATION
Director of Fire and Emergency Management Darin Myers gave an update on the ISO rating
improvements for the Ellis County Fire Department. The fire department conducted an assessment in
2025 that created property classifications for different areas in the County. The most significant changes
occurred in Catherine, Munjor and Schoenchen where their ISO ratings were lowered significantly.
Myers said ISO evaluations assess the department’s response to structure fires, its equipment and water
supply, and the dispatch center’s operations. Myers said the County’s fire department’s average arrival
time on the scene is about 9 minutes and the average time on the response to a call is about 2 minutes.
COUNTY ADMINISTRATOR REPORT
Myers had no report.
COUNTY COMMISSIONER REPORT
Leiker attended the fireman’s ball. Berges attended the Kansas Workforce One board meeting. Younger
attended the Heartland Foundation matching funds.
EXECUTIVE SESSION
Motion:
Leiker
Second:
Berges
To recess into Executive Session for 5 minutes under the following exception to the Kansas Open
Meeting Act pursuant to attorney-client privilege exception; the subject to be discussed during the
executive session is personal litigation. Those persons to attend are Commissioner Neal Younger,
Commissioner Nathan Leiker, Commissioner Michael Berges, County Counselor Bill Jeter, County
Administrator Darin Myers.
Disposition:
Motion passed by a voice vote of three to zero.

Page 4

The Executive Session started at 9:35 a.m.
The Open Session resumed at 9:40 a.m.
Motion:
Leiker
Second:
Berges
Leiker made a motion for an additional five minutes.
The Executive Session started at 9:40 a.m.
The Open Session resumed at 9:49 a.m. No action was taken
Disposition:
Motion passed by a voice vote of three to zero.
ADJOURNMENT
With no further business, Chair Younger adjourned the meeting at 9:49 am. The next regular meeting
with be held on Tuesday, March 3, at County Commission Chambers, 718 Main, Hays, Kansas at 8:30 am.
BOARD OF ELLIS COUNTY COMMISSIONERS
____________________________________
MICHAEL BERGES, CHAIR
____________________________________
NATHAN LEIKER, COMMISSIONER

ATTEST:

_____________________________________
NEAL YOUNGER, COMMISSIONER

_________________________________
BOBBI L DREILING ELLIS COUNTY CLERK

Page 5

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: High Plains Mental Health Update
ACTION REQUESTED: Hear an update on the High Plains Mental Health Crisis Intervention Center project.
MOTION NEEDED:

☐Yes ☒No

SUGGESTED MOTION LANGUAGE: None
DISCUSSION:
High Plains Mental Health is attending this meeting to provide an update from their organization as well as
their Crisis Intervention Center project.

FINANCIAL IMPACT:

None

PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Craig Poe, Executive Director High Plains Mental Health

REVIEWED BY COUNTY ADMINISTRATOR:

☐Yes ☒No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☒No ☐N/A

ATTACHMENTS: None

Page 6

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: County Appraiser Filing Deadline Extension
ACTION REQUESTED: None
MOTION NEEDED:

☐Yes ☒No

SUGGESTED MOTION LANGUAGE: None
DISCUSSION:
On February 18th the Ellis County Appraiser’s Office made a request to the Kansas Department of
Revenue Property Valuation Division (KDOR, PVD) for an extension of the mailing date for Real Property
Certified Valuation Notices (CVN’s) from March 1st to on or before March 16th. The request was approved by
KDOR, PVD on February 19th.

FINANCIAL IMPACT:

None

PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Eugene Rupp, Ellis County Appraiser

REVIEWED BY COUNTY ADMINISTRATOR:

☒Yes ☐No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☒No ☐N/A

ATTACHMENTS: Approved Extension Request Form for the Mailing of Valuation Notice(s)

Page 7

Division of Property Valuation
Zibell Building
300 SW 29th Street
PO Box 3506
Topeka, KS 66603-3506

Phone: 785-296-2365
Fax: 785-296-2320
www.ksrevenue.gov

Mark Burghardt, Secretary

Laura Kelly, Governor

Extension Request Form for the Mailing of Valuation Notice(s)
1. Requester Information

Eugene Rupp

County Appraiser

Name

Title

[email protected]

Ellis

County

Email address

2. Extension Information (check all that apply and specify justification for each)
Requested Publish Date:

Market Trend Publication

(xx/xx/xx)
Requested Mail Date: 3/16/26
(xx/xx/xx)

✔ Real Property - CVN

Informal Hearings – Real Property only

Requested Mail Date:

Personal Property - CVN (excluding Oil and Gas)

Requested Mail Date:

Oil and Gas Personal Property - CVN

Requested Mail Date:

Informal Hearings – PP or OG only

Requested Mail Date:

(xx/xx/xx)
(xx/xx/xx)
(xx/xx/xx)
(xx/xx/xx)

3. Justification for Extension Request
Due to some ongoing medical issues and the loss of an employee at the end of 2025 our office is
running behind and will be unable to meet the 03/01/2026 deadline to mail real estate valuation
notices. We hope to be ready to mail by March 16th would like to request an extension to mail
notices until 3/16/2026.

Eugene Rupp

2/18/26

County Appraiser
(Signature typed or signed name)

Date (mo/day/yr)

Email completed request form to:
[email protected]
1
Rev 08/2025
Page 8

FOR PVD USE ONLY

Receipt Date: 2/18/26
Approved: Yes or No
✔ Yes

No
Comments:
Your request to extend the date prescribed by K.S.A. 79-1460 for mailing valuation notices of real property is
granted.
You shall notify property owners in the county on or before March 16, 2026, of the classification and appraised
valuation of all real property. You shall notify your county commission of the extension request, and
justification for the extension of the mailing date.
Property owners can appeal for 30 days after the mailing of change of value notices. K.S.A. 79-1448 does
provide you the authority to extend the 30-day period in which the taxpayer may informally appeal from the

Bob Kent - MAD

2/19/26

Bob Kent, Director
Kansas Division of Property Valuation

Date (mo/day/yr)

2
Rev 08/2025
Page 9

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: Health Department staff to attend the 2026 Governor’s Public Health Conference
ACTION REQUESTED: If approved to attend, allowing the health department to close the office Monday, March
30th through Wednesday, April 1st.
MOTION NEEDED:

☒Yes ☐No

SUGGESTED MOTION LANGUAGE: (If approved) I move to allow the Ellis County Health Department to close the
office Monday, March 30th through Wednesday, April 1st to allow the staff to attend the Governor’s Public
Health Conference.
DISCUSSION: I’m requesting approval to close the Health Department Monday, March 30th through
Wednesday, April 1st so that our staff can attend the Governor’s Public Health Conference in Wichita. I included
the conference agenda so that you can see the opportunities for continuing education for both clinical and nonclinical staff. This conference does a great job of offering a wide range of sessions meant to support all areas of
the local health department. Being able to attend together allows for a shared understanding and will improve
how we work together across different programs. If approved, staff will make proper notifications to the public
and appointments will be scheduled around those days.
FINANCIAL IMPACT: Ellis County will pay for the registration and hotel expenses up front but will be reimbursed
for those items through the Workforce Development Grant.
PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Melissa Miller, Health Director

REVIEWED BY COUNTY ADMINISTRATOR:

☒Yes ☐No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☒No ☐N/A

ATTACHMENTS: Conference Agenda

Page 10

Wednesday

Tuesday
Tlme

Session

Tlme

Session

7:30AM

Breakfast & Registration Open

7:30AM

Breakfast & Registration Open

8:30AM

Welcome

8:30 AM

Keynote: Texas Flooding: Jonathan Petramala and Panel

8:45AM

Keynote: Dr. Jerome Adams

9:45AM

Break

Get the Lead Out:
Empowering Rural

Evidence in

Kansas to Reduce

Action: Building

Lead Exposure
through
10:30-11:30
AM

Community-Led
Strategies - Jody
Love, Kara Knapp,
Camille

Mcclellan,

Pathways and
Family Planning
Site Visit
Overview - Carrie
Akin, Decarlo
Braddy and Nicole
McDaniel

No Agenda, Just
Cottee: lhe New
Ptaybook for
Community Trust ·

lhe Kansas State
Plan on Aging as
an Opportunity for
Systems Change·
Kimberly

Candice Sauers

Reynolds

Personal lhreat
As sessment for
Health
Professionals Michael McNulty

Barriers: Mapping

Kansas's
Perinatal SUD
System for

10:15-11:15
AM

Change - Sllke von

1:00-2:00 PM

Partnership: Rural

Domestic

Kansas Responds

Session · waiting

Violence Survivor

to Measles·

on deci sion

Support - Maggie

Cammie Heaton,

Clevenger,

Allison Zaldivar,

Hannah Figgs-

Sierrah Haas

Esenwein,

Lunch and Exhibits

w ru mg · Bob Hull
flames reaching
out)

Strength in

Hoard (Propose

Data-Driven

Pumps, Plans.

Advancing

and Pers istence:

Healthcare

Navigating Return

Communication

Collaboration:

to Work for

for Kan sas

Breastfeeding

Communities·

Families - Brenda

Rachel

Bandy, Vanessa

Showstack, Drew

Flood

Colcher

How the Kansas
LHDAcademyof
Science Supports
Local Health
Departments Emily Brinkman,
Sarah Jolley

Building Your Al

Story, and

Policy Step by

Collaboration ·

Step: A Hands-On

Jessica

Workshop -

Barraclough,

Tatiana Lin,

Lance Sweeney,

Shelby Rowell,

Grace Harvey,
Vicky Roper,

Emma Urldge,

We're Planted:
Making Al Work

to System through

for You: Toots,

VanDrunen

COMBINED:

Partnerin g for

Creating Food

Everything,

Visibility:

Secure

Rural Health

Everywhere, All at

Improving

Communities In
Kansas - Lorrie

the Workforce-

Prompts, and

11:45AM·

Transformalion •

Once: Reporting

Detection of

Public Heallh

Practical Win s -

12:45 PM

Matt and Ashley

STlsand HIV

Disability-Related

Kessler, Jody

infrastructure

AAron Davis,

p1esen11ng?

Electronically/GP

Health Impacts

Love, Lynnette

Grant (PHIG) -

Tatiana Lin

HCSTl/HIV

During Disasters -

Redington,

Annual Update

Gabriel Ann Haas

Jessi ca Reth

Jade Ramsdell,

Jonathan
Petramala

AAron Davis

Blooming Where
Moving from Seed

Extreme Weather

Break to Visit Exhibits

11:15AM

Ashley Wallace

Break to Visit Exhibits

2:00 PM

through Data,

Sarah Karns, Josh

this t i tle change)

11:30AM

Successful Grant·

Collaborative
Partnerships for

Pacheco, Jessica
Willard

Tips and Tncks 101

Communi ties

Save for CHW

Patricia Carrillo

Christina

Building Healthier

12:45 PM

Lun ch & Prize Drawings

1:30·3:00 PM

Keynote: Ti ffany Anderson?

Bridging Public
Health and
Recovery:
Sovereign

Leadership, Lived

Citizens - Michael

Experience, and

Mc Nutty

System

Transformation in
Substance Use

Care - Seth Dewey

Don't Stop Me
Now: Growing
Momentum In the

Humor as a Tool
for Cohesion and
a Weapon for
2:30·3:30 PM

Di vision: Lessons
for Public Health
Practitioners - Mia

Safe Infant Sleep:
A Shared Risk
Protective Factor
Approach

Immunizations·

Water Climate

Kansas Public

Understanding

Health Workforce ·

the Brain: The

Jason Jones/Becky Heallh • D1. Jesse Sonja Armbruster, Neuroscience of
Prall

Bell

Seth Bate, Emily

the Brain·

Brinkman, Juliane

Richard Falcon

Walker, Destany

Ocean

Wheeler, Tina

Payne

3:30 PM

Break

4:00-5:15 PM

Keynote: Eric Kirsch

Page 11

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: Kansas Local Bridge Improvement Program (KLBIP) Agreement
ACTION REQUESTED: Approve and sign the Kansas Department of Transportation (KDOT) Agreement for project
number 26 C-5390-01.
MOTION NEEDED:

☒Yes ☐No

SUGGESTED MOTION LANGUAGE: I move to approve and sign the KDOT Agreement for Project Number 26 C5390-01 for the KLBIP program grant.
DISCUSSION:
In 2025, the Public Works Department applied for and was awarded the KLBIP Grant for FAS Bridge No.
120, located 12.5 miles North and 0.5 miles East of Ellis over the Saline River. The grant award will provide up
to $4,360,900 for the construction and construction engineering of a new structure.
As part of this grant, Ellis County will remove and replace with adequately sized culverts FAS Bridge No.
360 and OS Bridge No. 577.0-438.9. Both of these structures need repairs and additional funding is awarded
for their removal and replacement with non-bridge structures.
OS Bridge No. 577.0-438.9 is located in the 2100 block of 100th Ave. The replacement structure of
three 3’ diameter CMP with end sections was completed 2/13/2026.
FAS Bridge No 360 is located in the 1000 block of Saline River Road. The replacement structure is an
8’ diameter CMP with head and wing walls. Construction of the replacement structure started 2/16/2026.
FINANCIAL IMPACT: This grant will provide up to $4,300,000 for 85% participating costs of Construction and
Construction Engineering (CE). An additional $60,900 is also provided from KDOT for the closure of the two
structures listed above. Ellis County is responsible for 15% of the Construction and CE costs up to when
KDOT’s funding limit is reached, and 100% of costs after. Ellis County is also responsible for all nonparticipating costs, Preliminary Engineering, Right of Way, and Utility adjustments.
PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Brendan Mackay, Public Works Director

REVIEWED BY COUNTY ADMINISTRATOR:

☒Yes ☐No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☒Yes ☐No ☐N/A

ATTACHMENTS: KDOT Project 26 C-5390-01 Agreement

17 pages

Page 12

Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects
Construction CMS Contract No. \______
Removal CMS Contract No. \______
PROJECT NO. 26 C-5390-01
KANSAS LOCAL BRIDGE IMPROVEMENT PROGRAM
BRIDGE RECONSTRUCTION/REHABILITATION
ELLIS CCOUNTY, KANSAS
PROJECT

AGREEMENT

This Agreement is between the Secretary of Transportation, Kansas Department of
Transportation (KDOT) (the “Secretary”), and Ellis County, Kansas (“County”), collectively, the
“Parties.”
RECITALS:
A. The Kansas Legislature, through K.S.A. § 68-2314c, authorized the Secretary to provide
funding for programs to assist local units of government in the administration of transportation
projects to aid local public authorities in replacing or repairing bridges throughout the state.
The Kansas Local Bridge Improvement Program (KLBIP) has been authorized by the
Governor of the State of Kansas and the Kansas Secretary of Transportation under this
legislation.
B. The Secretary and the County are empowered by the laws of Kansas to enter into agreements
for the construction and maintenance of bridges in the State of Kansas.
C. The County has requested, and the Secretary has authorized, a project under the KLBIP, as
further described in this Agreement.
D. Cities and counties may be eligible to receive state assistance in the financing of the
construction and reconstruction of bridges, roads, and state highways provided the work is
required to be done in accordance with the laws of Kansas and any applicable federal
requirements.
NOW THEREFORE, the Parties agree to the following terms and provisions:
ARTICLE I
DEFINITIONS: The following terms as used in this Agreement have the designated
meanings:
1. “Agreement” means this written document, including all attachments and exhibits,
evidencing the legally binding terms and conditions of the agreement between the Parties.

KS Local Bridge Improvement Program – Agreement (rev. 11/6/2023)

Page 1 of 11
Page 13

Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects
2. “Construction” means the work done on the Project after Letting, consisting of building,
altering, repairing, improving, or demolishing any structure, building or highway; any
drainage, dredging, excavation, grading, or similar work upon real property.
3. “Construction Contingency Items” mean unforeseeable elements of cost within the defined
project scope identified after the Construction phase commences.
4. “Construction Engineering” or “CE” means inspection services, material testing,
engineering consultation and other reengineering activities required during Construction of
the Project.
5. “Consultant” means any engineering firm or other entity retained to perform consulting or
design services for the Project.
6. “Contractor” means the entity awarded the Construction contract for the Project and any
subcontractors working for the Contractor with respect to the Project.
7. “County” means Ellis County, Kansas, with its place of business at 1195 280th Avenue, Hays,
KS 67601.
8. “Design Plans” means design plans, specifications, estimates, surveys, and any necessary
studies or investigations, including, but not limited to, environmental, hydraulic, and
geological investigations or studies necessary for the Project under this Agreement.
9. “Effective Date” means the date this Agreement is signed by the Secretary or the Secretary’s
designee.
10. “Encroachment” means any building, structure, vehicle, parking area, or other object or
thing, including but not limited to signs, posters, billboards, roadside stands, fences, or other
private installations, not authorized to be located within the Right of Way which may or may
not require removal during Construction pursuant to the Design Plans.
11. “Hazardous Waste” means includes, but is not limited to, any substance which meets the test
of hazardous waste characteristics by exhibiting flammability, corrosivity, or reactivity, or
which is defined by state and federal laws and regulations, and any pollutant or contaminant
which may present an imminent and substantial danger to the public health or welfare,
including but not limited to leaking underground storage tanks. Any hazardous waste as
defined by state and federal laws and regulations and amendments occurring after November
11, 1991, is incorporated by reference and includes but is not limited to: (1) 40 C.F.R. § 261,
et seq., Hazardous Waste Management System; Identification and Listing of Hazardous
Waste; Toxicity Characteristics Revisions; Final Rule; (2) 40 C.F.R. § 280, et seq.,
Underground Storage Tanks; Technical Requirements and State Program Approval; Final
Rules; (3) 40 C.F.R. § 300, National Oil and Hazardous Substances Pollution Contingency
Plan; Final Rule; and (4) K.S.A. § 65-3430, et seq., Hazardous Waste.

KS Local Bridge Improvement Program – Agreement (rev. 11/6/2023)

Page 2 of 11
Page 14

Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects
12. “KDOT” means the Kansas Department of Transportation, an agency of the State of Kansas,
with its principal place of business located at 700 SW Harrison Street, Topeka, KS 666033745.
13. “Letting” or “Let” means the process of receiving bids prior to any award of a Construction
contract for any portion of the Project.
14. “MUTCD” means the latest version of the Manual on Uniform Traffic Control Devices as
adopted by the Secretary.
15. “NBI” means the National Bridge Inventory, under the jurisdiction of the U.S. Department of
Transportation, Federal Highway Administration.
16. “Non-Participating Costs” means the costs of any items or services which the Secretary
reasonably determines are not Participating Costs.
17. “Participating Costs” means expenditures for items or services which are an integral part of
highway, bridge, and road construction projects, as reasonably determined by the Secretary.
18. “Parties” means the Secretary of Transportation and KDOT, individually and collectively,
and the County.
19. “Preliminary Engineering” or “PE” means pre-construction activities, including but not
limited to design work, generally performed by a consulting engineering firm that takes place
before Letting.
20. “Project” means all phases and aspects of the KLBIP project to be undertaken by the County,
being: Replacement of Bridge No. 000000000260120 on 125th Avenue, located 12.5 miles
north and 0.5 miles east of Ellis, Kansas, over Saline River in Ellis County, Kansas, and
is the subject of this Agreement.
21. “Project Limits” means that area of Construction for the Project, including all areas between
and within the Right of Way boundaries as shown on the Design Plans.
22. “Responsible Bidder” means one who makes an offer to construct the Project in response to
a request for bid with the technical capability, financial capacity, human resources, equipment,
and performance record required to perform the contractual services.
23. “Right of Way” means the real property and interests therein necessary for the Project,
including fee simple title, dedications, permanent and temporary easements, and access rights,
as shown on the Design Plans.
24. “Secretary” means the Secretary of Transportation of the State of Kansas and the Secretary’s
successors and assigns.

KS Local Bridge Improvement Program – Agreement (rev. 11/6/2023)

Page 3 of 11
Page 15

Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects
25. “Utilities” or “Utility” means all privately, publicly, or cooperatively-owned lines, facilities,
and systems for producing, transmitting, or distributing communications, power, electricity,
light, heat, gas, oil, crude products, water, steam, waste, and other similar commodities,
including non-transportation fire and police communication systems which directly or
indirectly serve the public.
ARTICLE II
FUNDING:
1.
Funding. The table below reflects the funding commitments of each Party. The
Participating Costs of Construction include Construction Contingency Items. The Parties agree
estimated costs and contributions are to be used for encumbrance purposes and may be subject to
change.
Party
Secretary

Responsibility
85% of Participating Costs of Construction and Construction
Engineering (CE), not to exceed $4,300,000

County

15% of Participating Costs of Construction and CE until Secretary’s
funding limit is reached
100% of Participating Costs of Construction and CE after Secretary’s
funding limit is reached
100% of Non-Participating Costs, Preliminary Engineering (PE), Right
of Way, and Utility adjustments

Secretary

A onetime payment of $60,900 paid directly to the County contingent
upon the County’s removal or permanent closure of a separate bridge(s)
identified in Article III, paragraph 1, below, the removal of the bridge
data from the NBI, and proof thereof received by the Secretary within six
(6) months of the Letting date for the Project and the Project must be Let.

2.
Funding Limitation. No reimbursement shall be made for the costs of Preliminary
Engineering, Right of Way acquisition, or Utility adjustments. No reimbursement will be made for
work performed by County staff for project administration, engineering, or inspection.
3.
Reimbursement Payments. The Secretary will make partial payments to the County
for amounts not less than one thousand dollars ($1,000.00) and no more frequently than monthly.
Such payments will be made after receipt of proper billing; however, the Secretary will not make
payments for the second bridge removal until the Secretary receives proof that the bridge was
removed or permanently closed, and the Project has been Let. If the second bridge is not removed or
permanently closed within six (6) months of the Letting date for the Project, the funds for the second

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Bureau of Local Projects
bridge will be forfeited. To be eligible for reimbursement, the Project must be under contract
for construction prior to September 3, 2027. A retainage of five hundred dollars ($500.00) will be
withheld from the final payment until the County completes its obligations under this Agreement,
including all requirements of Exhibit A, Minimum Structure and Design Requirements.
ARTICLE III
COUNTY RESPONSIBILITIES:
1.
Additional Structure Removal. The County shall remove or permanently close
Bridge No. 000260577004389 on 100th Avenue, located 3.6 miles north and 2.0 miles west of Ellis,
Kansas, over Big Creek Tributary and Bridge No. 000000000260360 on Saline River Road, located
15.5 miles north and 5.2 miles west of Hays, Kansas, over Saline River Tributary in Ellis County,
Kansas, as further described on the KDOT Project Authorization Form, and remove them from the
NBI within six (6) months of the Letting date for the Project. The County acknowledges that once the
additional structure(s) is removed from the NBI, that structure(s) will no longer be eligible to receive
state or federal funding. Once the additional structure(s) is removed or permanently closed, the
structure(s) shall not be reopened unless reconstructed in accordance with the County’s established
procedures, criteria, and industry standards.
2.
Legal Authority. By signature on this Agreement, the signatory certifies that the
signatory has legal and actual authority as representative and agent for the County to enter into this
Agreement on its behalf. The County agrees to adopt all necessary ordinances or resolutions, and to
take any administrative and/or legal steps as may be required to give full effect to the terms of this
Agreement.
3.
Letting and Administration by the County. The County shall prepare or contract to
have prepared the Design Plans for the Project, Let the contract, and award the Construction contract
to the lowest Responsible Bidder. The County agrees to construct or have constructed the Project in
accordance with the final Design Plans; inspect or have inspected the construction; administer the
Project; and make the payments due the Contractor, including the portion of cost borne by the
Secretary.
4.
Design and Specifications. The County shall design the Project or contract to have
the Project designed in conformity with the appropriate design criteria for the Project in accordance
with the County’s established procedures, criteria, and industry standards. Specifically, the County
agrees to comply with the technical and other requirements listed in Exhibit A - Structure and Design
Requirements, which is attached and incorporated into this Agreement, as well as in conformity with
applicable state, local, and federal law. The replacement structure design must meet current American
Association of State Highway and Transportation Officials (AASHTO) Design requirements. The
Design Plans must be signed and sealed by the licensed professional engineer responsible for
preparation of the Design Plans. All technical professionals involved in the Project are required to
meet the applicable licensing and/or certification requirements as stated in K.S.A. § 74-7001, et seq.

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Bureau of Local Projects
5.
Consultant Contract Language. The County shall include language requiring
conformity with Article III, paragraph 4 above, in all contracts between the County and any
Consultant with whom the County has contracted to perform services for the Project. In addition, any
contract between the County and any Consultant retained by them to perform any of the services
described or referenced in this paragraph for the Project covered by this Agreement must contain
language requiring conformity with Article III, paragraph 4 above. In addition, any contract between
the County and any Consultant with whom the County has contracted to prepare and certify Design
Plans for the Project covered by this Agreement must also contain the following provisions:
(a)
Completion of Design. Language requiring completion of all plan
development stages no later than the current Project schedule’s due dates as issued by KDOT,
exclusive of delays beyond the Consultant’s control.
(b)
Progress Reports. Language requiring the Consultant to submit to the County
(and to the Secretary upon request) progress reports at monthly or at mutually agreed intervals
in conformity with the official Project schedule.
(c)
Third-Party Beneficiary. Language making the Secretary a third-party
beneficiary in the agreement between the County and the Consultant. Such language shall
read:
“Because of the Secretary of Transportation of the State of Kansas’
(Secretary’s) obligation to administer state funds, federal funds, or
both, the Secretary shall be a third-party beneficiary to this agreement
between the County and the Consultant. This third-party beneficiary
status is for the limited purpose of seeking payment or reimbursement
for damages and costs the Secretary or the County or both incurred or
will incur because the Consultant failed to comply with its contract
obligations under this Agreement or because of the Consultant’s
negligent acts, errors, or omissions. Nothing in this provision precludes
the County from seeking recovery or settling any dispute with the
Consultant as long as such settlement does not restrict the Secretary’s
right to payment or reimbursement.”
6.
Responsibility for Adequacy of Design. The County shall be responsible for and
require any Consultant retained by it to be responsible for the adequacy and accuracy of the Design
Plans for the Project. Any review of these items performed by the Secretary or the Secretary’s
representatives is not intended to and shall not be construed to be an undertaking of the County’s or
its Consultant’s duty to provide adequate and accurate Design Plans for the Project. Reviews by the
Secretary are not done for the benefit of the Consultant, the construction Contractor, the County, any
other political subdivision, or the traveling public. The Secretary makes no representation or express
or implied warranty to any person or entity concerning the adequacy or accuracy of the Design Plans
for the Project, or any other work performed by the Consultant or the County.

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Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects
7.
Authorization of Signatory. The County shall authorize a duly appointed
representative to sign for the County any or all routine reports as may be required or requested by the
Secretary in the completion of the Project.
8.
Inspections. The County shall provide the Construction Engineering necessary to
determine substantial compliance with the final Design Plans and this Agreement. The County shall
require at a minimum all personnel, whether County or Consultant to comply with the high visibility
requirements of the MUTCD, Chapter 6E.02, High-Visibility Safety Apparel. If the County executes
an agreement for Construction Engineering, the agreement must contain this requirement as a
minimum. The County may set additional clothing requirements for adequate visibility of personnel.
9.
General Indemnification. To the extent permitted by law and subject to the Kansas
Tort Claims Act (K.S.A. § 75-6101, et seq.) as applicable, the County shall defend, indemnify, hold
harmless, and save the Secretary and the Secretary’s authorized representatives from any and all costs,
liabilities, expenses, suits, judgments, damages to persons or property, or claims of any nature
whatsoever arising out of or in connection with the provisions or performance of this Agreement by
the County, the County’s employees, agents, subcontractors, or its consultants. The County shall not
be required to defend, indemnify, or hold the Secretary harmless for negligent acts or omissions of
the Secretary or the Secretary’s authorized representatives or employees.
10.
Indemnification by Contractors. The County agrees to require the Contractor to
indemnify, hold harmless, and save the Secretary and the County from personal injury and property
damage claims arising out of the act or omission of the Contractor, the Contractor’s agent,
subcontractors, or suppliers. If the Secretary or the County defends a third party’s claim, the
Contractor shall indemnify the Secretary and the County for damages paid to the third party and all
related expenses either the Secretary or the County or both incur in defending the claim.
11.
Reimbursement Requests. The County shall submit invoices to the Secretary for
reimbursement of costs incurred by the County for the Project. Invoices shall be submitted in amounts
not less than one thousand dollars ($1,000.00) and no more frequently than once per month. Invoices
for reimbursement of costs for Construction and Construction Engineering (CE) are not eligible for
reimbursement prior to the Project being let and the Project being under contract for construction
prior to the date specified in Article II, paragraph 3.
12.
Audit. The County shall participate and cooperate with the Secretary in an annual
audit of the Project. The County shall make its records and books available to representatives of the
Secretary for audit for a period of five (5) years after date of final payment under this Agreement. If
any such audits reveal payments have been made with state funds by the County for items considered
Non-Participating, the County shall promptly reimburse the Secretary for such items upon notification
by the Secretary.
13.
Accounting. Upon request by the Secretary and in order to enable the Secretary to
report all costs of the Project to the legislature, the County shall provide the Secretary an accounting
of all actual Non-Participating Costs which are paid directly by the County to any party outside of the
Secretary and all costs incurred by the County not to be reimbursed by the Secretary for Preliminary

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Agreement No. 1197-25
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Bureau of Local Projects
Engineering, Right of Way, Utility adjustments, Construction, and Construction Engineering work
phases, or any other major expense associated with the Project.
14.
Maintenance of Project. When the Project is completed and final acceptance is issued
the County shall, at its own cost and expense, maintain the Project and shall make ample provision
each year for such maintenance. If notified by the State Transportation Engineer of any unsatisfactory
maintenance condition, the County shall begin the necessary repairs within thirty (30) days and shall
prosecute the work continuously until it is satisfactorily completed.
15.
Cancellation by County. If the County cancels the Project, it shall reimburse the
Secretary for any costs incurred by the Secretary prior to the cancellation of the Project. The County
agrees to reimburse the Secretary within thirty (30) days after receipt by the County of the Secretary’s
statement of cost incurred by the Secretary prior to the cancellation of the Project.
16.
Failure to Let. The County acknowledges and agrees that the County’s failure to
award the construction contract for the Project by September 3, 2027, or within two (2) years from
the Project award, shall be considered a constructive act of cancellation by the County and the County
shall be deemed to have cancelled the Project for purposes of this Agreement. In such instance, the
County shall be subject to the reimbursement requirements set forth in Article III, paragraph 15.
17.
Final Review. Upon completion of the Project, the County shall notify Secretary and
allow the Secretary or Secretary’s designee to participate in a final review of the Project to confirm
compliance with the terms of this Agreement. Reviews by the Secretary are not done for the benefit
of County or its contractors, or agents, or other political subdivision, or the traveling public. The
Secretary makes no representation or express or implied warranty to any person or entity concerning
the adequacy or accuracy of the Design Plans, specifications, estimates, surveys, and any necessary
investigations or studies, including, but not limited to, environmental, hydraulic, and geological
investigations or studies for the Project, or any other work performed by County.
ARTICLE IV
GENERAL PROVISIONS:
1.
Incorporation of Final Plans and Attachments. The final Design Plans,
specifications, special provisions, Construction Contract Proposal (as available), the agreement
estimate for Construction Engineering (if applicable), and other Attachments are all essential
documents of this Agreement and are either attached to this Agreement or incorporated by reference
and made a part of this Agreement as if set forth in their entirety herein.
2.
Compliance with Federal and State Laws. The County shall comply with all
applicable federal, state, and local laws, regulations, executive orders, and ordinances governing the
Project undertaken pursuant to this Agreement.
3.
Civil Rights Act. The Civil Rights Attachment pertaining to the implementation of
the Civil Rights Act of 1964, is attached and made a part of this Agreement.

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Agreement No. 1197-25
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4.
Contractual Provisions. The provisions found in the current version of the
Contractual Provisions Attachment (Form DA-146a), which is attached, are incorporated into and
made a part of this Agreement.
5.
Termination. If, in the judgment of the Secretary, sufficient funds are not
appropriated to continue the function performed in this Agreement and for the payment of the charges
hereunder, the Secretary may terminate this Agreement at the end of its current fiscal year. The
Secretary will participate in all costs approved by the Secretary incurred prior to the termination of
the Agreement.
6.
Headings. All headings in this Agreement have been included for convenience of
reference only and are not to be deemed to control or affect the meaning or construction or the
provisions herein.
7.
Binding Agreement. This Agreement and all contracts entered into under the
provisions of this Agreement shall be binding upon the Secretary, the County, and their successors in
office.
8.
No Third-Party Beneficiaries. No third-party beneficiaries are intended to be created
by this Agreement and nothing in this Agreement authorizes third parties to maintain a suit for
damages pursuant to the terms or provisions of this Agreement.
9.
Counterparts. This Agreement may be executed in several counterparts, each of
which shall be an original and all of which shall constitute but one and the same agreement.
10.
Severability. If any provision of this Agreement is held invalid, the invalidity does
not affect other provisions which can be given effect without the invalid provision, and to this end
the provisions of this Agreement are severable.

The signature pages immediately follow this paragraph.

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Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects
IN WITNESS WHEREOF the Parties have caused this Agreement to be signed by their
duly authorized officers as of the Effective Date.
ATTEST:

ELLIS COUNTY, KANSAS

_______________________________
COUNTY CLERK
(Date)

________________________________
CHAIRPERSON

(SEAL)

__________________________________
MEMBER
__________________________________
MEMBER

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Agreement No. 1197-25
Project No. 26 C-5390-01
Bureau of Local Projects

Kansas Department of Transportation
Secretary of Transportation

BY:

Greg M. Schieber, P.E.
Deputy Secretary and
State Transportation Engineer

_____________
(Date)

Approved as to form:

INDEX OF ATTACHMENTS
☒ Exhibit A: Minimum Structure and Design Requirements
☒ Civil Rights Attachment
☒ Contractual Provisions Attachment (Form DA-146a)
*Note – If left unchecked, then inapplicable.

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KANSAS LOCAL BRIDGE IMPROVEMENT PROGRAM FY 2026
(Minimum Structure and Design Requirements)
□ The County shall acquire the services of a Professional Engineer, licensed in the state of Kansas, to
perform the design and analysis of the project. All plans shall have the seal and signature of the
engineer in charge of their development.
□ All bridges shall be designed to carry legal loads without load posting limitations.
□ A scour evaluation shall be performed on all bridges to ensure the bridge is not scour critical. Submit
the completed Scour Appraisal Form (found on KART).
□ Provide Load and Resistance Factor Rating (LRFR) superstructure load ratings (including Federal
Highway Administration (FHWA) mandated Specialized Hauling Vehicles and Emergency Vehicles).
The use of AASHTO Bridge Design and Rating (BrDR) software is preferred. All bridges shall have
a completed KDOT Bureau of Local Projects Load Rating Summary Sheet (LRSS) sealed and signed
by a licensed Professional Engineer.
□ The owner is responsible for acquiring all right-of-way, permits, and clearances needed for the Project.
□ Within 90 days of completion of construction, submit a complete initial inspection to KDOT Bureau
of Local Projects. The initial inspection shall be performed under the supervision of a qualified Bridge
Inspection Team Leader.
□ Submit total project costs to KDOT Bureau of Local Projects upon project completion. (Includes but
is not limited to right-of-way, utility relocation, design, construction, and inspection services costs.)
□ Basic hydraulic analysis based on HDS-5 or HEC-18 as appropriate.
□ Load and Resistance Factor Design (LRFD) HL-93 superstructure design.
□ Use Allowable Stress Design (ASD) as a minimum for foundation design. Use Modified Engineering
News Record Formula for Pile Driving.
□ Bridges less than 75’ in length:
o Minimum of one geology core sample and analysis report at each bridge site sealed and
signed by a qualified licensed professional.
□ Bridges greater than or equal to 75’ in length:
o Follow requirements in the KDOT LPA Project Development Manual for geology
requirements.
o A KDOT plan review at the field check stage is required. Geology and planned foundations
should be included in the field check plan review set.
Standard industry practice and sound engineering judgment in accordance with the Kansas State Board
of Technical Professions shall be exercised at all times throughout the design and analysis phases of
the Project.

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Civil Rights Act Attachment
Page 1 of 2

KANSAS DEPARTMENT OF TRANSPORTATION
CIVIL RIGHTS ACT ATTACHMENT
PREAMBLE
The Secretary of Transportation for the State of Kansas, in accordance with the provisions of Title VI of the Civil Rights Act
of 1964 (78 Stat. 252, 42 U.S.C. § 2000d to 2000d-4) and other nondiscrimination requirements and the Regulations, hereby
notifies all contracting parties that it will affirmatively ensure that this contract will be implemented without discrimination
on the grounds of race, color, national origin, sex, age, disability, income-level or Limited English Proficiency (LEP).
CLARIFICATION
The term “Contractor” is understood to include the Contractor, the Contractor’s assignees and successors in interest,
consultants, and all other parties to contracts or agreements with the Secretary of Transportation, Kansas Department of
Transportation. This Attachment shall govern should this Attachment conflict with provisions of the Document to which it is
attached.
ASSURANCE APPENDIX A
During the performance of this contract, the Contractor, for itself, its assignees and successors in interest, agrees as follows:
1. Compliance with Regulations: The Contractor will comply with the Acts and the Regulations relative to
nondiscrimination in its Federally-assisted programs of the U.S. Department of Transportation, the Federal
Highway Administration (FHWA), the Federal Transit Administration (FTA) or the Federal Aviation
Administration (FAA) as they may be amended from time to time which are herein incorporated by reference
and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The Contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when
the contract covers any activity, project or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontractors, Including Procurements of Material and Equipment: In all solicitations,
either by competitive bidding or negotiation made by the Contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor will be
notified by the Contractor of the Contractor’s obligations under this contract and the Acts and the Regulations
relative to nondiscrimination on the grounds of race, color, or national origin.
4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the FHWA, FTA, or FAA to
be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information
required of a Contractor is in the exclusive possession of another who fails or refuses to furnish the information,
the Contractor will so certify to the Recipient or, the FHWA, FTA, or FAA as appropriate, and shall set forth
what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Contractor’s noncompliance with the nondiscrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA, FTA, or FAA
may determine to be appropriate, including, but not limited to:
a. withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. cancelling, terminating or suspending a contract, in whole or in part.

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Civil Rights Act Attachment
Page 2 of 2
6. Incorporation of Provisions: The Contractor will include the provisions of the paragraphs one (1) through six
(6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any
subcontract or procurement as the Recipient or the FHWA, FTA, or FAA may direct as a means of enforcing
such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or
is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request
the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the Contractor may
request the United States to enter into the litigation to protect the interests of the United States.
ASSURANCE APPENDIX E
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest agrees to comply
with the following nondiscrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin); and 49 CFR Part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federalaid programs and projects);
• The Federal Aid Highway Act of 1973 (23 U.S.C. § 324 et. seq.), (prohibits discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et. seq.) as amended, (prohibits discrimination on
the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et. seq.), prohibits discrimination on the basis
of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987 (PL No. 100-259), (Broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or
activities of the Federal-aid recipients, sub-recipients and Contractors, whether such programs or activities are
Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, (prohibit discrimination on the basis of disability in the
operation of public entities, public and private transportation systems, places of public accommodation, and certain
testing entities), (42 U.S.C. §§12131-12189as implemented by Department of Transportation regulations at 49
C.F.R. parts 37 and 38);
• The Federal Aviation Administration’s nondiscrimination statute (49 U.S.C. § 47123), (prohibits discrimination on
the basis of race, color, national origin, and sex);
• Title IX of the Education Amendments of 1972, as amended (prohibits you from discriminating because of sex in
education programs or activities), (20 U.S.C. § 1681).

KDOT OCC/OCR Rev. 04.25.2025

Page 26

State of Kansas
Department of Administration DA-146a
(Rev. 05-25)
CONTRACTUAL PROVISIONS ATTACHMENT
Important: This form contains mandatory contract provisions and must be attached to or incorporated
in all copies of any contractual agreement. If it is attached to the non-State Agency
Contracting Party’s standard contract form, that form must be altered to contain the
following provision:
The provisions found in Contractual Provisions Attachment (Form DA-146a, Rev. 0525), which is attached hereto, are hereby incorporated in this Contract and made a
part thereof.
The Parties agree that the following provisions are hereby incorporated into the
Contract to which it is attached and made a part thereof, said contract being the
_____ day of ____________________, 20
.
1. Terms Herein Controlling Provisions: It is expressly agreed that the terms of each and every
provision in this attachment shall prevail and control over the terms of any other conflicting
provision in any other document relating to and a part of the Contract in which this attachment is
incorporated. Any terms that conflict or could be interpreted to conflict with this attachment are
nullified.
2. Kansas Law and Venue: This Contract shall be subject to, governed by, and construed according
to the laws of the State of Kansas, and jurisdiction and venue of any suit in connection with
this Contract shall reside only in courts located in the State of Kansas.
3. Termination Due to Lack of Funding Appropriation or Funding Source: If, in the judgment of
the Director of Accounts and Reports, Department of Administration, sufficient funds are not
appropriated or no longer exist to continue the function performed in this Contract and for the
payment of the charges hereunder due to the loss of the funding source, the Contracting State
Agency may terminate this Contract immediately or at the end of its current fiscal year. The
Contracting State Agency agrees to give written notice of termination to the non-State Agency
Contracting Party at least thirty (30) days prior to the end of its current fiscal year and shall give
such notice for a greater period prior to the end of such fiscal year as may be provided in this
Contract, except that such notice shall not be required prior to ninety (90) days before the end of
such fiscal year. The non-State Agency Contracting Party shall have the right, at the end of such
fiscal year, to take possession of any equipment provided to the Contracting State Agency under
the contract. The Contracting State Agency will pay to the non-State Agency Contracting Party all
regular contractual payments incurred prior to the period of notification or through the end of the
fiscal year as determined by period of notification given by the Contracting State Agency, plus
contractual charges incidental to the return of any such equipment. Upon termination of the
Contract by the Contracting State Agency, title to any such equipment shall revert to the non-State
Agency Contracting Party at the end of the Contracting State Agency’s current fiscal year. The
termination of the Contract pursuant to this paragraph shall not cause any penalty to be charged
to the Parties.
4. Disclaimer of Liability: No provision of this contract will be given effect that attempts to require
the Contracting State Agency to defend, hold harmless, or indemnify any non-State Agency
Contracting Party or third party for any acts or omissions. The liability of the Contracting State
Agency is defined under the Kansas Tort Claims Act (K.S.A. 75-6101, et seq.).
Page 1 of 3
Page 27

5. Anti-Discrimination Clause: The non-State Agency Contracting Party agrees: (a) to comply with
the Kansas Act Against Discrimination (K.S.A. 44-1001, et seq.) and the Kansas Age
Discrimination in Employment Act (K.S.A. 44-1111, et seq.) and the applicable provisions of the
Americans With Disabilities Act (42 U.S.C. 12101, et seq.) (ADA), and Kansas Executive Order
No. 19-02, and to not discriminate against any person because of race, color, gender, sexual
orientation, gender identity or expression, religion, national origin, ancestry, age, military or veteran
status, disability status, marital or family status, genetic information, or political affiliation that is
unrelated to the person’s ability to reasonably perform the duties of a particular job or position; (b)
to include in all solicitations or advertisements for employees, the phrase "equal opportunity
employer"; (c) to comply with the reporting requirements set out at K.S.A. 44-1031 and K.S.A. 441116; (d) to include those provisions in every subcontract or purchase order so that they are
binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting
requirements of (c) above or if the non-State Agency Contracting Party is found guilty of any
violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a
breach of contract and the Contract may be cancelled, terminated or suspended, in whole or in
part, by the Contracting State Agency or the Kansas Department of Administration; (f) the nonState Agency Contracting Party agrees to comply with all applicable state and federal antidiscrimination laws and regulations; (g) the non-State Agency Contracting Party agrees all hiring
must be on the basis of individual merit and qualifications, and discrimination or harassment of
persons for the reasons stated above is prohibited; and (h) if is determined that the non-State
Agency Contracting Party has violated the provisions of any portion of this paragraph, such
violation shall constitute a breach of contract and the Contract may be canceled, terminated, or
suspended, in whole or in part, by the Contracting State Agency or the Kansas Department of
Administration.
6. Acceptance of Contract: This Contract shall not be considered accepted, approved, or otherwise
effective until the statutorily required approvals and certifications have been given.
7. Arbitration, Damages, Warranties: Notwithstanding any language to the contrary, no
interpretation of this Contract shall find that the Contracting State Agency has agreed to binding
arbitration, or the payment of damages or penalties. Further, the Contracting State Agency does
not agree to pay attorney fees, costs, or late payment charges beyond those available under the
Kansas Prompt Payment Act (K.S.A. 75-6403), and no provision will be given effect that attempts
to exclude, modify, disclaim or otherwise attempt to limit any damages available to the Contracting
State Agency at law, including but not limited to the implied warranties of merchantability and
fitness for a particular purpose.
8. Representative's Authority to Contract: By signing this contract, the representative of the nonState Agency Contracting Party thereby represents that such person is duly authorized by the nonState Agency Contracting Party to execute this Contract on behalf of the non-State Agency
Contracting Party and that the non-State Agency Contracting Party agrees to be bound by the
provisions thereof.
9. Responsibility for Taxes: The Contracting State Agency shall not be responsible for, nor indemnify
a contractor for, any federal, state, or local taxes which may be imposed or levied upon the subject
matter of this Contract.
10. Insurance: The Contracting State Agency shall not be required to purchase any insurance against
loss or damage to property or any other subject matter relating to this Contract, nor shall this
Contract require them to establish a "self-insurance" fund to protect against any such loss or
damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101, et seq.), the
non-State Agency Contracting Party shall bear the risk of any loss or damage to any property in
which the non-State Agency Contracting Party holds title.
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11. Information: No provision of this Contract shall be construed as limiting the Legislative Division
of Post Audit from having access to information pursuant to K.S.A. 46 -1101, et seq.
12. The Eleventh Amendment: The Eleventh Amendment is an inherent and incumbent protection
with the State of Kansas and need not be reserved, but prudence requires the Contracting State
Agency to reiterate that nothing related to this Contract shall be deemed a waiver of the Eleventh
Amendment.
13. Campaign Contributions / Lobbying: Funds provided through a grant award or contract shall
not be given or received in exchange for the making of a campaign contribution. No part of the
funds provided through this Contract shall be used to influence or attempt to influence an officer
or employee of any State of Kansas agency or a member of the Legislature regarding any
pending legislation or the awarding, extension, continuation, renewal, amendment or modification
of any government contract, grant, loan, or cooperative agreement.
14. Restricted Funding Source: The non-State Agency Contracting Party acknowledges and
understands the Contracting State Agency’s share of the Contract’s total, actual, and eligible costs
may be funded through the receipt of or reimbursement through federal funds. The Contracting
State Agency does not assume any liability in connection with the Contract’s total, actual, and
eligible costs which may be paid through the receipt of or reimbursement through federal funds.
The non-State Agency Contracting Party shall reimburse the Contracting State Agency for any
funds approved for this Contract and expended by the Contracting State Agency for which the
Contracting State Agency is not reimbursed by the Federal Government or for which such funds
are determined by the Federal Government to no longer be available to be used by the Contracting
State Agency for said Contract.

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ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: Minimum Road Design and Construction Standards
ACTION REQUESTED: Approve the update to the Ellis County Minimum Road Design and Construction
Standards
MOTION NEEDED:

☒Yes ☐No

SUGGESTED MOTION LANGUAGE: I move to approve Resolution R-2026-06 for the adoption of the Ellis County
Minimum Road Design and Construction Standards.
DISCUSSION:
Ellis County Public Works staff was tasked with updating the guide for the construction of roads in
platted subdivisions and developments. These road standards are to advise and aid owners and promoters of
platted subdivisions, benefit districts, or planned unit developments who will be required to construct roads
and drainage improvements in compliance with the minimum design standards of Ellis County and
administered by Ellis County Public Works.
These standards are to be minimum standards set forth for various improvements and new roadway
construction. If conditions dictate, these minimum standards may be varied with the consent of the Public
Works Director. It shall be the responsibility of the owner/promoter of the development to outline the reasons
for any variations. If approved by the Public Works Director, the variation to the minimum standards will be
submitted to the Board of County Commissioners by the owner/promoter for approval.
These standards address the Ellis County Commissioners discussion regarding residents in
Subdevelopments petitioning for a Community Improvement District (CID) to assess their described area for
road improvements. The commission previously agreed to three options to create either a sealed surface road,
asphalt road, or contractor built road option. The Stonewood North Addition is currently finalizing their CID and
plan to present the final draft of the petition, meeting these CID standards at either the March 10th or 17th
commission meeting.
FINANCIAL IMPACT:

None

PURCHASE ORDERED NEEDED:
PRESENTED BY:

☒Yes ☐No

PO#______________

Brendan Mackay, Public Works Director

REVIEWED BY COUNTY ADMINISTRATOR:

☒Yes ☐No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☐No ☐N/A

ATTACHMENTS:
Minimum Road Design and Construction Standards
Resolution R-2026-06
Ellis County Maintenance Standards

(9 pages)
(1 page)
(5 pages)

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STANDARDS OF MAINTENANCE FOR UNPAVED ROADS IN RURAL DEVELOPMENTS
GENERAL PURPOSE
To establish consistent and practical standards for the maintenance of unpaved and gravel
roads to provide safe and cost-effective travel for Ellis County’s Road Users.
INSPECTION FREQUENCY
• Routine Inspections: Conduct visual inspections monthly or after heavy rainfall,
greater than 1 inch to identify washouts, rutting, erosion, or other damage
• Special Inspections: Preform immediate inspections after significant weather events
such as flooding, high winds, snow, etc. Perform immediate inspections on roadways
when concerns are brought forward by the road users. Immediate inspections are
described here as current day or the next business day at the latest.
GRADING STANDARDS
• The Purpose of any grading is to correct surface defects and maintain a uniform
surface for traffic.
• When and how to grade a road is dependent on the season and the major defects
present at the time.
• Timing: Drag roads when moisture is present so most of the loose material will be
compacted by traffic. Moisture conditions in Ellis County are generally best for
grading in the spring and fall, and the first few days after summer rainfall.
• Grading Frequency: Grading cuts aggregate and exposes fines, which accelerates
loss of rock surfacing and binder to rain, wind and passing traffic, so grading should
only be performed when necessary and effective.
• Crown Maintenance: Maintain a crown of 4-6% to ensure water drains to the
shoulders and ditches. This is critical for longevity of the surface material (gravel,
sand, rock).
• Compaction: After material addition, compact the surface with a roller or other
mechanical means to reduce dust and prevent rapid degradation of the road surface.
• Windrows: Keep all material windrows to a minimum and place near the edge of the
roadway. Windrows can be up to 12 inches in summer.
MATERIAL STANDARDS
• Aggregate Quality: Use well-graded materials with a mix of coarse stones, sand, and
fines.
• Gradation: Aim for material that locks well when compacted but still drains. Avoid
materials with excessive clay, silt, or fines.
• Material Replacement: Add new rock every 10-15 years, depending on traffic,
weather, and material quality. Add new sand/gravel every 5-7 years, depending on
traffic, weather, and material quality.

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Bituminous Surfacing: Asphalt constructed roads will receive alternating
maintenance treatments of a seal coat or a 1” asphalt leveling course with a seal
coat every 6-7 years.
Light Bituminous Surfacing (Seal Coat Surfacing): Seal coated roadways will receive
maintenance seal coats every 5 years after four seal coats have been applied by the
development on an accelerated 4-year timeline.
Dust: Dust is a very important component of a gravel road. It is the binder that holds
the coarser material together the same way cement holds stone and sand together in
concrete. Big clouds of road dust are an indicator of surface material loss and
deterioration.

SAND ROADS
• Sand roads are earthen roads that have a surface sand aggregate applied to slipper
wet conditions.
• Earth or dirt shall be within the moisture range to achieve Type B (MR-90)
compaction prior to the addition of surface sand.
• Sand roads are NOT all-weather roads. They will be slippery and muddy when wet,
and dusty when dry.
ROCK ROADS
• Rock roads are surfaced with a SS-5 grade aggregate or native limestone.
• The surface aggregate is laid in 4” lifts above the compacted earthen road base and
compacted to Type B (MR-90) specifications.
• A thin covering of SS-8 gravel or sand may be applied to reduce dust and slipper
conditions when wet.
• Rock roads are NOT all-weather roads. They will be slippery and muddy when wet,
and dusty when dry.
LIGHT BITUMINOUS SURFACES (SEAL COAT SURFACING)
• Seal coated roads are unpaved roads with asphalt seal coats with aggregates
embedded, and not an asphalt road.
• Seal coat treatments provide a hard surface dust control and may provide a
smoother driving experience.
• Snow removal will be conducted by either a plow or grader blading and may not
receive salt and sand treatments.
• These roads will be inventoried, and an annual road maintenance plan will be
maintained along with other road and bridge capital plans
TRAFFIC LEVELS AND ROAD TPYES
• Traffic volumes alone are merely guides as to when upgrading a road from unpaved
to paved are considered.
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Types of traffic must also be considered when considering paving a road. i.e. will the
road mainly be used by standard passenger vehicles or is the road a connecting link
that will experience considerable truck traffic.
Generally, if the road is a major road, it should be paved before residential or side
roads are paved.
When traffic volumes reach 500 average daily traffic (ADT), serious consideration
must be given to some kind of paving. For lower traffic volumes, unpaved roads have
the advantage of lower construction costs, maintenance costs, and require less
equipment to maintain.
Prior to paving any roadway, the road base and drainage must be improved.

WHEN TO UPGRADE AN UNPAVED ROAD
• The type of road surface is dependent on readily available material, traffic types, and
traffic volumes.
• 0-200 ADT – Sand and Earthen Roads
• 200-400 ADT – Sand and Rock Roads
• 400-700 ADT – Seal Coated Roads
• 700+ ADT – Concrete and Asphalt Roads
DRAINAGE AND EROSION CONTROL
• Ditch Maintenance: Keep roadside ditches clear and shaped for flow. Check
annually and after storms
• Drainage of water from the road surface to a ditch is imperative for maintaining the
design life of the road. Obstructed ditches must be cleaned.
• Culverts: Inspect all culverts. Ensure they are properly sized and not clogged
• Surface Water Flow: Ensure water does not pond on the road surface. Install water
bars or cross drains on slopes exceeding 6%.
• Secondary Ditch: Keep secondary ditches (high shoulders) to a minimum by routinely
pulling shoulders.
• Erosion Control: Apply measures like berms, vegetation, and erosion blankets in
problem areas.
WASHBOARDING, RUT, AND POTHOLE REPAIR
• Washboarding: Blade smooth and compact if necessary. Monitor for recurring
patterns, which may indicate material or drainage issues. The four primary causes of
washboarding are driving habits of people, lack of moisture, poor quality surface
material, and lack of crown on the surface.
• Rut: Regrade and restore crown when ruts exceed 2 inches in depth.
• Potholes: Fill and compact potholes if deeper than 2 inches or wider than 12 inches.

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VEGITATION AND RIGHT-OF-WAY MANAGEMENT
• Mowing: Mow ditches and shoulders at least annually to maintain sightlines and
prevent woody growth. Higher traffic roadways may be mowed more frequently.
• Tree Clearance: Maintain a clear zone of at least 14 feet vertically and 6-10
horizontally from the road edge if right-of-way (ROW) allows.
• Invasive Plants: Control according to local best practices. Report areas to the
Noxious Weeds Division for eradication and control.
SIGNAGE AND SAFETY
• Sign Maintenance: Ensure visibility and legibility. Reflective materials are required
for night use.
• Warning Signs: Warning signs used on steep grades, sharp curves or seasonal
hazards.
• Regulatory Signs: Speed limits, Stop Signs, and other regulatory signs are set based
on an engineering study and by Board of County Commissioners Resolution.
• Repair and Replacement: Replace damaged or missing signs as soon as possible.
Install replacement traffic control signs (STOP signs) the next business day at the
latest.
SEASONAL MAINTENANCE
• Spring: Avoid grading during soft or thawing conditions to prevent damage to the
subgrade or road base.
• Winter: Maintain plowing where applicable. Avoid using salt, which may damage
surface materials and ditches. Sand may be applied where needed for traction.
• Wet Season: Limit heavy vehicle traffic on saturated roads. Post weight restrictions if
necessary. Close roads temporarily if water exceeds 6 inches or structural integrity is
uncertain.
• Dry Season: Do not dry blade roadways to restore shape and crown. Water may be
applied to areas to work roads to prevent aggregate degradation and loss. Dry
weather maintenance is seldom productive, as it loosens the crust and causes more
road dust. Spot blading may be necessary for safety reasons with the loose material
windrowed until adequate moisture is present for compaction.
PULLING SHOULDERS
• Pulling shoulders is a maintenance procedure that takes place throughout the year.
It is a process in which the motor graders travel down the roads removing the high
sods and vegetation from the shoulders of the road.
• When the shoulders of a road are high, the water cannot drain off the roadway and
into the ditch. This moisture can soften the road base resulting in rutting, potholes
and sloughing.
• Pulling shoulders does not always remove all of the water from the roadway, but it
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allows many roads to drain properly and prevent further damage to the road.
The resulting material will be placed into windrows to allow the vegetation to degrade
prior to incorporating it with the road surface.

RECONSTRUCTION
• Reconstruction is required when severe rutting, loss of crown, material loss, and
deep secondary ditches are present.
• Soft and Weak Subgrade are evident when a road forms deep potholes and ruts
quickly after regular maintenance, but not entirely due to slow soaking rains.
• Weak Subgrades are repaired by undercutting the weak sub soil and replacing it with
new material or by elevating the roadway.
• Reconstruction requires more than routine maintenance and reshaping if the
problem is to be fixed for a long-term solution.
DRIVEWAYS & ENTRANCES
• All new, additional, or modifications to existing entrances to Ellis County roadways
require the approval of the Ellis County Public Works Department.
• Driveways & Entrances should slope away from the roadway. This will allow the water
to drain into the ditch and not onto the roadway.
• Driveways & Entrances should also match the height of the normal roadway
shoulder. This will prevent humps and allow for proper drainage
• Vertical headwalls shall not be installed on driveways and entrances.
• The Public Road should always retain its normal crown shape while passing
driveways.
ALLEYS, UTILITY EASEMENTS, & ROWs
• KSA 68-116 describes the minimum width of a County road when established as 60
feet. Any newly established right-of-way (ROW) less than this is considered to be an
alley or utility easement.
• Although alleys, utility easements, and unconstructed ROWs are for public use, these
areas will not be improved, constructed, or maintained by Ellis County Staff.
MAILBOXES & DELIVERY BOXES
• No mailbox or delivery boxes are permitted on Ellis County right of way if it interferes
with the safety of the traveling public, or the function, maintenance, or operation of
the County roadway system.
• All objects installed on Ellis County right of way must be crash tested. Objects should
bend or fall away when struck by a vehicle. Any items not crash tested will be
removed at the owner’s expense.
• Mailbox posts should not be larger than 1.5 inches inner diameter for metal posts
and 4 inches square for wood.
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Minimum Road Design and Construction Standards
I.

General
These road standards are to advise and aid owners and promoters of platted subdivisions,
benefit districts, or planned unit developments who will be required to construct roads and
drainage improvements in compliance with the minimum design standards of Ellis County
and administered by Ellis County Public Works. The following guidelines have been
established to create an overall uniform policy of minimum design standards.
These standards are to be minimum standards set forth for various improvements herein
outlined. If conditions dictate, these minimum standards may be varied with the consent of
the Public Works Director. It shall be the responsibility of the owner/promoter of the
development to outline the reasons for any variations. If approved by the Public Works
Director, the variation to the minimum standards will be submitted to the Board of County
Commissioners by the owner/promoter for approval.
See “Upgrade of Existing Roads” (Section V) for minimum standards regarding improvements
to existing public roadways.
The “Standard Specifications for State Road and Bridge Construction” adopted by the
Kansas Department of Transportation, current edition, shall be the standard construction
specifications unless otherwise noted in this document.
The “LPA Project Development Manual”, Chapter 5, current edition, as distributed by Kansas
Department of Transportation, shall be the minimum road design standards unless otherwise
noted in this document.
Bridge design shall conform to the standards in the KDOT “Design Manual, Volume III –
Bridge Section,” current edition, unless otherwise noted in this document.
Drainage structure design shall conform to the standards in the KDOT “Design Manual,
Volume 1 (Part C), Elements of Drainage & Culvert Design,” current edition, unless otherwise
noted in this document.
Road classifications shall be as shown on the latest MPO-KDOT-FHWA Roadway Functional
Classification Map, unless otherwise noted. For new roads, the proposed roadway
classification and appropriate design standards will be determined by the Public Works
Director.

II.

Cost and Warranty
The owner/promoter of the areas to be developed shall be responsible for all expenses for
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the design and construction of roads and related drainage improvements including new
entrance structures that may be required. Costs to a benefit district will be on a case-by-case
basis as determined by the Board of County Commissioners. The owner/promoter of roads
for public dedication or road upgrades shall provide a 12-month warranty on all items
constructed. After the Board of County Commissioners has formally accepted the
improvements, Ellis County Public Works shall maintain the roadway during the 12-month
warranty period. All road maintenance required during the 12-month period shall be at the
owner/promoters’ expense. A maintenance bond shall be required to guarantee said
warranty and maintenance items. The amount of the bond required shall be calculated by
the linear feet of road improvement times $50 per linear foot and shall be made payable to
Ellis County.
III.

Design
A. Construction Plans
In order to supply Ellis County Public Works with sufficient information to properly
evaluate the proposed road and drainage improvements, which are required to be
constructed to these standards, the following information shall be submitted to Ellis
County Public Works a minimum of 90 days prior to commencing construction.
i. The plans for the proposed roads shall be prepared by a registered
professional engineer and shall conform to the Design Standards as outlined
in the Ellis County Zoning and Subdivision Regulations. Horizontal and
vertical curves shall be designed following the guidelines recommended in
the current edition of AASHTO’s “Guidelines for Geometric Design of Very
Low-Volume Local Roads” and/or “A Policy on Geometric Design of Highways
and Streets”. The plans shall include, but are not limited to the following:
1. Benchmarks, alignment, and section corners established within the
area being developed and referenced on the plans.
2. Existing profile along the centerline of the proposed roads.
3. Centerline grades of the proposed roads.
4. Existing and proposed cross-sections at 100-foot intervals along the
centerline of the proposed roads.
5. Location and size of all drainage structures to be installed or
constructed including all supporting hydraulic data.
6. Location and specific type of all traffic control and erosion control
devices to be installed or constructed.
B. Right-of-Way Requirements
The owner/promoter shall provide all required right-of-way. The width of all road rightof-way, public or private, shall be established in accordance with the current
functional classification map. The minimum width of all road right-of-ways, public or
private, shall be 60 feet. All road right-of-way intended for future maintenance by Ellis
County Public Works shall be properly dedicated for public use and shall be on public
record in the office of the Register of Deeds. Private roads shall be prohibited except
within planned unit developments. The minimum right-of-way width standards are as
follows (wider widths may be required to accommodate the grading section):
• ARTERIALS – 110 feet
• MAJOR COLLECTOS – 100 feet
• MINOR COLLECTORS – 80 feet
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•

LOCAL (minor street or subdivision street) – 60 feet

C. Bridges and Other Drainage Structures
New bridges and culverts shall be designed with HL-90 live loading (LRFD
Specifications).
Crossroad drainage structures shall be designed to pass the return interval storm
runoff (Q) as shown below. Design headwater elevations shall be below road
subgrade elevation.
• ARTERIALS – 50-year return interval (Q50)
• MAJOR COLLECTORS – 25-year return interval (Q25)
• MINOR COLLECTORS – 10-year return interval (Q10)
• LOCAL (minor street or subdivision street) – 5-year return interval (Q5)
All crossroad and entrance pipes shall have end sections. Minimum allowable interior
dimensions of any culvert used as an entrance or crossroad structure shall be 18inches in diameter or the equivalent arch pipe. The culvert pipe material shall be new
metal or concrete and shall meet the requirements of the KDOT Standard
Specifications. Where reinforced concrete box structures are used, the design thereof
shall be as per Kansas Department of Transportation Standards. All span structures
shall require approval by the Ellis County Public Works Director. Entrances installed
at the time of the road construction shall not require a County entrance permit,
however, the installation must follow the guidelines set forth within the County
entrance policy.
Reinforced concrete box structures shall have a minimum width of 30 feet measured
to the outside of the hub guards and perpendicular to the centerline of the road.
Span structures shall have a minimum roadway width of 28 feet measured between
the bridge rails and perpendicular to the centerline of the road. Widths of all entrance
structures shall be at the discretion of the Public Works Director or according to the
current entrance policy for pipes.
D. Typical Roadway Section
See Appendix A for a diagram of the Minimum Standard Roadway Section for
Bituminous Asphalt and Gravel Surfaced Roads. Depending on anticipated traffic
volume, soil types, and terrain, the County Engineer may require a design that is
greater than the minimum requirements shown in this document.
If construction of an earth road is approved by Ellis County, the Public Works Director
shall determine the roadway typical section on a case-by-case basis.
IV.

Construction Specifications
A. Excavation and Compaction
The moisture content for roadway compaction, except for subgrade compaction, shall
be within the moisture range to achieve Type B (MR-90) compaction, unless it is
determined by the Public Works Director that the soil is unsuitable. In this case,
water shall be added to the satisfaction of the Public Works Director or more suitable
soil may need to be brought into the site.
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Roadway embankment of earth material shall be placed in horizontal layers not
exceeding eight inches (loose measurement) unless otherwise approved by the
Public Works Director and shall be compacted as specified before the next layer is
placed. Water shall be added or removed, if necessary, to obtain the required
density. Construction equipment shall be routed uniformly over the entire surface of
each layer. A motor grader shall be used on the embankment at all times to level and
manipulate the material during the placing and compacting of the earth material.
Compacted density of soil will be such that the tamping or sheepsfoot roller, while
rolling the layer or lift, will walk out of the material and ride the top portion of the lift.
Compaction of low plasticity or non-plastic fine-grained materials shall be considered
adequate when additional passes of the roller does not bring the tamping feet closer
to the surface of the lift, provided the entire weight of the roller is supported on the
tamping feet and none by material directly in contact with the drum.
B. Partial Acceptance
After completing all excavation, compaction of the roadway, installation of all
crossroad drainage structures and all other required construction, Ellis County Public
Works shall be informed of same and shall notify the owner/promoter of the land as
to the acceptability of the road and drainage improvements or shall specify to them
any changes or further improvements needed. Only after final approval of the above
by the Public Works Director shall the roadway base and surface material be applied,
and the seeding is completed.
C. Aggregate or Stabilized Base
The aggregate materials to be utilized shall be combined material (AB-3) as
described in the KDOT Specifications for State Road and Bridge Construction and
shall be approved by the Public Works Director. The aggregate shall be mixed to a
specified moisture content utilizing the Central Plant Method or Travel Plant Method.
The specified moisture content shall be the optimum moisture content as determined
by laboratory analysis.
If the required compacted depth of the aggregate base course exceeds six inches,
construction shall be in two or more lifts of approximate equal thickness.
Immediately after placing the base material, the aggregate base course shall be
compacted to a density of not less than 95% of maximum standard Proctor density.
Final surface of base course shall be to uniform line and grade per plans.
A stabilized subgrade can be used as an alternative base and shall consist of lime,
flyash, or Portland cement treated base as determined by an independent testing
laboratory.
The compacted base course shall be maintained and cured until the moisture
content of the entire thickness of the base does not exceed 70 percent of optimum
moisture content.
D. Aggregate Surfacing

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The aggregate material for surfacing shall meet the requirements of the Standard
Specifications for SS-5 material or if approved by the Public Works Director, surfacing
material of “native” limestone may be applied to the roadway. The material shall be
applied to a minimum thickness of four inches and compacted to Type B (MR-90)
requirements as per the Standard Specifications. A thin covering of SS-8 gravel
material may be applied to reduce dust and slipper conditions when wet.

E. Light Bituminous Surfacing (Seal Coat Surfacing)
Light Bituminous Surfacing (LBS) or Light Surface Treatments (LSTs) is the
application of asphalt emulsion seal coats with aggregates embedded. This
treatment is used for dust control and may provide a smoother driving experience.
Although it may appear like an asphalt road, it is simply an unpaved road with hard
surface dust control. LBS is not applicable where considerable heavy traffic is
carried. The base of the LBS road must be designed to provide the full support
capability for the designed load. The thin LBS layer does not add any structural
capacity to the road.
Light Bituminous Surfacing is applied to a 12in thick mechanically or chemically
stabilized road base. The initial LBS consists of two separate asphalt emulsion seal
coats. These coats consist of CRS-1H or CRS-1HP asphalt emulsion applied at a rate
of 0.25 to 0.45 gallons per square yard and aggregates applied at a rate of 20 to 30
pounds per square yard. The application rates are dependent on aggregate size to
assure 70 percent embedment. The aggregate is imbedded into the emulsion by a
pneumatic roller following its placement. For a multi-layer structure, a smaller size
aggregate is used on the second surfacing.
F. Bituminous Surfacing
For a plant run hot-mix asphalt, the materials shall be heated and mixed in a central
plant and shall be within the recommended temperature range for compaction when
compaction occurs. Paving and rolling equipment shall be of standard type suitable
for the purpose and shall meet the requirements of the standard specifications and
subject to the approval of the Public Works Director. The owner/promoter shall
submit an HMA-Commercial Grade (Class A) (SR-9.5A or SR-12.5A) mix design and
gradation that has previously been approved for use on a KDOT project and shall
have a minimum stability of 2,500 pounds.
The asphalt mix may use a blend of new materials in combination with a maximum of
twenty-five percent reclaimed materials as part of the uncrushed aggregate. The
asphalt supplier shall identify the reclaimed material as to type and source. The
material shall be free of contamination and uniform in composition and shall be
acceptable to the Public Works Director by visual inspection only.
For plant run warm-mix or cold-mix asphalt, the minimum thickness shall be six
inches when compacted. Additionally, a cover seal coat of aggregate chips or a sand
seal will be required. The asphalt is required to be placed in multiple lifts to achieve
proper compaction.

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G. Seeding and Erosion Control
All disturbed areas within the project limits shall be seeded after completion of the
embankment construction. Contact the Public Works Director for the fertilizer, seed,
and mulch requirements. The seed mixture shall be a KDOT recommended mixture,
or a mixture recommended by the local Soil Conservation Office subject to the
approval of the Public Works Director.
An erosion control plan shall be submitted to the Public Works Director for approval
prior to construction. It is the owner/promoter’s responsibility to obtain a permit from
KDHE if necessary. The owner/promoter is responsible to maintain and remove the
erosion control devices according to KDHE requirements.
H. Traffic Control Devices
Installation of and materials for all traffic control devices shall be in compliance with
the current edition of the Manual of Uniform Traffic Control Devices handbook and
shall be completed at the owner/promoter’s expense. The owner/promoter shall also
be responsible for the purchase and installation of all necessary street signs.
Pavement marking shall also be installed at the owner/promoter’s expense.
Pavement markings shall not be required within a subdivision. Pavement markings
for other roads shall be required when designated by Ellis County Public Works. All
materials used shall meet the requirements of the Standard Specifications.
Traffic control details shall be shown on the plans and submitted to the Public Works
Director for approval prior to construction.

V.

I.

Final Acceptance
After completion of all the items of work listed above, the Public Works Department
shall be informed of the same and shall notify the owner/promoter as to the
acceptability of the work or shall specify to them any changes or further
improvements needed.

J.

Formal Approval
Roads within subdivisions, meeting all the above requirements, will be eligible for
County maintenance upon approval by the County Commission. The owner/promoter
may make a request to the Board of County Commissioners for formal approval and
acceptance of maintenance of said roads.

Upgrade of Existing Roads
The design requirements for upgrading an existing County-maintained roadway may or may
not need to meet the same minimum design requirements of a newly constructed roadway.
While the goal for upgrading an existing road is to meet the minimum design requirements
established by this policy, the design requirements (right-of-way, ditch geometry, roadway
and shoulder widths, pavement section, surface material, etc.) will be evaluated and
determined by the Ellis County Public Works Department on a case-by-case basis.
Ellis County Public Works Department will evaluate each road upgrade project using a
“common sense” approach to the design. The goal for upgrading existing roads is to
incorporate practical improvements by balancing project costs and impacts to adjacent
Page 6 of 9
Page 41

properties while creating an efficient road system with the desired level of service. When
determining a project’s minimum right-of-way width, ditch side slope grades, roadway width,
etc., the Public Works Department will consider relevant factors which include but are not
limited to existing conditions, posted speed, traffic volumes, route continuity, projected traffic
needs, right-of-way issues, and utility impacts.
When replacing or adding drainage structures on road upgrade projects, the goal is to design
a structure with the highest level of protection that is cost effective under the existing
circumstances. Therefore, a cost-effective solution should consider 1) predicted stream flows
based on risk evaluation, historical observations and experience at the site and 2) the length
of roadway profile change required in order to eliminate overtopping for each return interval
for storm water runoff (Q). Therefore, if the existing condition provides a reasonable level of
service for that particular roadway, a practical drainage structure design will convey the
largest runoff flow with minimal roadway profile change. It will be the responsibility of the
Ellis County Public Works Department to determine if the existing conditions have provided a
reasonable level of service.
VI.

Community Improvement Districts (CID)
Ellis County has determined three options for the improvement of roads within its jurisdiction
with the use of Community Improvement Districts. If the district falls within a rural
development, the petition must have over 66% of the adjoining properties in favor of an
improvement. The development must have over 75% of the lots with completed construction
prior to the road improvements of Option 1 and Option 2 listed below. Petitioners must first
consult with the Ellis County Public Works Department to determine feasibility of the road
improvements. Petitioners will need to seek independent legal counsel (approved by Ellis
County) specializing in CID improvements, bonding, and financing to work through the CID
process. A petition shall not be considered final and ready for signatures until approved by
the Ellis County Commission.
A. Option 1 County Performed Light Bituminous Surfacing
The initial road base stabilization and double seal coat would be performed in the
first year of the CID. The CID will also cover the next two maintenance seal coats on
four-year intervals. After these four seal coats, Ellis County would maintain the seal
coated road with maintenance seal coats every five years. The road would then be
included in the Ellis County Seal Coated Maintenance Plan.
B. Option 2 County Performed Asphalt Surfacing
The initial road base stabilization and double seal coat would be performed in the
first year of the CID. The CID will cover a 1” asphalt leveling course and seal coat
after four years. The road would then be included in the Ellis County Asphalt
Maintenance Plan receiving alternating maintenance applications of a seal coat or a
1” asphalt leveling course with a seal coat every six to seven years.
C. Option 3 Contractor Performed Improvements
Petitioners work with a contractor to construct an asphalt or concrete road to Ellis
County’s specifications. The improved road would be included in the Ellis County
Asphalt Maintenance Plan.

Page 7 of 9
Page 42

Page 43

EXHIBIT A

Page 8 of 9

Page 44

EXHIBIT B

Page 9 of 9

Resolution No: 2026-05
RESOLUTION OF THE BOARD OF
ELLIS COUNTY COMMISSIONERS
WHEREAS, the Board of County Commissioners of Ellis County, Kansas, by the powers
vested in it by K.S.A. 19-101, et seq. may perform powers of local legislation, and
WHEREAS, the Board of County Commissioners desires to adopt Minimum Road Design
and Construction Standards.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF ELLIS COUNTY, KANSAS, that the attached Minimum Road Design
and Construction Standards are hereby adopted and shall take effect and be enforced immediately
and shall remain in effect until future action is taken by the Ellis County Board of County
Commissioners.
ADOPTED by the Board of County Commissioners of Ellis County, Kansas, this 3rd day
of March, 2026.
BOARD OF COUNTY COMMISSIONERS OF
ELLIS COUNTY, KANSAS
_________________________________________
Neal Younger, Chair

Attest:
________________________________
Bobbi L. Dreiling, County Clerk

_________________________________________
Nathan Leiker
_________________________________________
Michael Berges

Page 45

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3, 2026
TOPIC: Annual examination of annual reports of Townships
ACTION REQUESTED: Allow the Clerk to sign the annual reports as examined by the Commissioners.
MOTION NEEDED:

☐Yes ☒No

SUGGESTED MOTION LANGUAGE: None
DISCUSSION: Every year townships have to turn in an annual report of their revenues and expenses. I have
reviewed them and they are accurate.
FINANCIAL IMPACT:

None.

PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Bobbi Dreiling, Ellis County Clerk

REVIEWED BY COUNTY ADMINISTRATOR:

☐Yes ☒No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☒No ☐N/A

ATTACHMENTS: Annual Reports of:
Freedom Twp
Buckeye Twp
Herzog Twp
Big Creek Twp

Page 46

ANNUAL REPORT OF _

·e._J____a_m_____ TOWNSIDP

___.h....__·_r_'C_·

_ _ _;
___
;.---"'J__..._J.;___.,/
;
5=:;_,_ _ _ _

COUNTY, KANSAS

£re. o/ fr\

The undersigned treasurer and trustee of
e
report for the year ending December 31, 20 :J...S-'.

1

Township, submit the following

FINANCIAL REPORT

Fund*
General

Cash
Balance
, 1 Jan. 1 **
'ff JOl,,,3,Jf}

Total
Receipts

Cash
Balance
Dec. 31

Unpaid Bills
Dec. 31

:J.{pd./a~}

5

Total
Expenditures

IJ ');).I ~fl 'JJsF. s JJ

* Detailed fund pages are available at the county clerk's office.
** Includes all money the township has including checking account savings and investments.
I certify that this financial report is a correct summary of all money received and expended as well as
S'...
all unpaid bills for the township during the year ending December 31, 20

a

(Cut here for Publication)

)
Township Trustee

Filed this

Examined and confirmed bv the County
Commis~-

=-~of:

-County Clerk

Revised August 2003
Page 47

_ _ _ _ _ Fund Receipts
Date

Total

Received From

1-J? £/i~ lo. Tre~s 11\rtt
J-J>/
:l-~?

_~_,.,,,,,_r_e.._e_J_o_m___ Township
County
Treasurer

7 r; ~ - IJ/

s ul\ t/c tve>" B°'"k
SIA n f lo w~r B 0;,. ~

Charges for
Services

Page __l_ of

Transfers

.o~
a

£///_s Co., rJ,:~ a..s IA rtt
3-J/ Su"tloiv,r Bct~K

0 ~

<./(p~ r;~

3-~o

,o ~

if ''.3 0 .S 41\
Beu\}~
S-.3/ Slliv~f')o w~r- B CU\}~
l,-s £,/ /1..s fo. Tr~q .s tAru
~-30 5 v~~ !/oJV er B q,~ k -..J

+Jo wer

)-3/

..

Interest
Income

J..O :JS Year

'0 d..
e0 ~

J. 9J'.1~~"
•0~

s , . )\ f l-o w t " B °' . . I~

ti

'ii-· 3 J S IA" f Jo ,\f/ er B o.l\k
.
9-/9 £}//~ Co, J;.t.c\.5 ill rr-1
9-30 S ~ l\ t Jorv cf' 73 ~t\ }\
/0-3( S L{h-P/ow r B Q,}\ l<
I o-3/ Jfi f /,:s Co# Tr- e ct~ u r ~
}/'~'( s Vt ~ PIo w ~ r Eav ft J~
)J~-J} S'At'\.P/o er BC\~ I~

03

.03

I 1J 3 ~ )J..
'D :J.

-.J

• 0 ;{

J~.3~

~

TOTAL

, DQ.
fJ

0~

.a~

Kev1sea August Luu"
Page 48

/

___f:
___r_e_e.._di_o_m______ Township

_ _ _ _ _ Fund Expenditures
Date

Check
Number

J-·aD

///a

J-ao

JI ~o ST0..}\}e4

I- ;;.o Jill
8'- 7'

JI (,:i_

Wages

Paid to

Alo.f~ct Y\

!=leo r1 '~
tt,I\.

RofA

so6 tJ()

Do t.

.so. 0 0

~O :is- Year
Page_}_ of ___/ _
8 .., c:l ,s ti"
Other
f" !)/~:q, t 8
Equipment Operating Transfers
BoJ·H:!
,., PrT',t>,
,,

$1J., O()
J) Omt ..
Co JLi hi t\ SJiware.. ? B <:_

JI ~3 Na.1kco, Roi· A
~-;lo JI ~'I
s+~tileq Dom'-

~-~o
!-

~-:HJ

j/~5·

f'for;~

?-$

JI&, t;,

Acl Qin> Bro

- )f-.d.'t

JI t/; C.NA

Dom'-.

I JS. SJ->

so.oo
So., oo

So . (}o

I 9o . olJ.

I\

J{)

S IA rt. t'4
...,.,

C()

,....:..

-

TOTAL

300~

J 25", 5'11· J9o

00

· Revised August 2003 ·
Page 49

ANNUAL REPORT OF

-PUtKEYf

~~~~~~__..;..~~~~~~~~

TOWNSIDP

____ft_Z_t._'f3_~____ COUNTY, KANSAS
The undersigned treasurer and trustee of
report for the year ending December 31, 20 J 5

'PfA«fff

Township, submit the following

.

FINANCIAL REPORT

Fund*
General

Cash
Balance
Jan. 1 **

Total
Receipts

Total
Expenditures

Cash
Balance
Dec. 31

/~ 9~~1;J:l

/IJ~l/3'
13
,

/~ '//j,J7

/5,. /OJ./, 08

Unpaid Bills
Dec. 31
-

* Detailed fund pages are available at the county clerk's office.
** Includes all money the township has including checking account savings and investments.
I certify that this financial report is a correct summary of all money received and expended as well as
all unpaid bills for the township during the year ending December 31, 2orJ.7

Date:

/-8- ~6·

(Cut here for Publication)

Filed this

Examined and confnmed by the County
Commission,_ day of _ _ _ __

·County-Clerk

Revised August 2003
Page 50

General Fund Receipts

---~-{)~_~_?7't_'f_ _ Township
-

olo ;l6 Year

'

Total

County
Treasurer

/-17 Ptf5 co, 1K&¥uK£i
/),-// !?E//T

1~/3,70

5'7t/?,7o

3et.tJ Et.t.IS CtJ, !/?t'fl11AREK
3;)'/ REiii
f_-J f(f'J/T

/7.f,7f

l:f Elt:E co. /P&MuR&R
1~;? RM

3'/JB.IP 3t//8,~6
!IJ,00

PrJ,0()

7-'/6 f<f'Hr

.100,,w

/()().(Jo

q-/7

§d,00

51,0(J

Received From

Date

RM
cr-11 Om co, fff~tARQ

/fJ-31

Ettr5 Ca. -rKf!Yur<FK

tE/itflll> /lEAI!

fO,rJO

~

;7~,75

Joo,oo

/fl(},0()

1;0,00

/~t)()

.3.J,}

3.:J I

l{p,6b

q~.;{,

~

5tJ,00

ofJ,0()

!l-9 f1£dT

fo,oo

/J_1f1 ~f),/(

.$fJ,tJO

.fd,rJO
/.!d,OP

TOTAL

.

50.00

JI-~ f(CAfr

/J-)J .Kt/fft/.J a,~/A'IW/lfF!l;Y
. ;;-;;, RE/tr
.

Page _/_ of---=---/_

f/J,~5

,?o,oo

l'&t~5

tl5tJ, 0(')

oifd,OP

y

/fJ~/3,J!

o/.,5J•.76

/(J,~5

/t/.fv.PtJ
Revised August 2003
Page 51

(J{'A/Fi{l}t
Date

Fund Expenditures

'$UC/(qf

oltJ:J5 Year

Township

Page _/_ of d.

Check
Number

51.1()

,5)
5.~8

,oo
17/,fJ~

5.0o
7/,h/

.oo
,()o

~()0
~IJ. (}(J
TOTAL

Revised August 2003

Page 52

(i~/{Ef(flt
Date

Check
Number

q,.5

!IP

BfA t/(E)'E

Fund Expenditures
Paid to

/d--~

Lfl-/

l!f
J/76
/If

/rlhlL
/pJ,00

167,00

()JCf

Jlf)/Jf!IS 1'lln1AIN
- ~ -Su)G£1
-

j<fd.00
J(/.Ob
C/0.00

!)JC/-

___ ,,

~Hlkt'EJR,
.,,,.~
~
-c10NtNr;.
...
-•r- • T
__ ._ ., • •.,.
" - -~.--,
I f I II.,.• --~.,/
111/C

6'{,00
//-5
fl.JCE
11-f tJ,/77 'r;fEffo~olfl-1Jtoll.IQ/;,
5btJ,dO
J/-6 J/78 1wA!i/w~ t~M/l(f}/JlJl.5-51tf fflr:8 1/.11
/J-J J17q ~5RK/JJ!tf'?IJWNPIG ,Jojfp /OtJ,(()
// ~}~ J'fo,oo
JJ-,J diBO . . .::- fll!A1ffr -tJrr~i<
.//.. ....,.-- ~ Jfd,oo
JJ{). rJ/81 if{Jf Jffn.J/~OL-~'
~:'!.~~ o~~ !'''! L~
l/JJ. J/IJJ 1JArJP f?fii'Y--off:r~PMr:.ta J'I0,()0
1;,.; flf l)/Cf
6n~OO
~~~/
- /. --Cj(),00
;;-;J rfl83 'tlfA'.~l~
JK, ~flf¥j .,,,~·-·

~'IJ.oo
.

JCJO.OQ

1/1,00
C/(),/JO

;q,oo
fld,dO

'fl, /J.

lon.oo

J'/o,oo
. ~.0()

11

·r'L ..

L

.

Page ..:}__ of _;1_

m

1'AnA1

" _ .. 1

Year

pfA.:rtb.t1fG Other
oft!r~IX6
u;rr~
f.£/'tl#JJ ~
tfffef/o_tfl/l)J. Operating

q--g JJl'f ElflC- ?AJPf!f!l.11,,;;zz/r~~, ~'f'IJ,O()
°}-/fl J!lf

i2oJ,~

Township

H;,oo

:J.'fo. oo

'ltJ-00

·'
......::.

TOTAL

11.t/!§, J,7 "/6/f,oB 'fqrf, ie

'!rAJ~5i

~flJ#J'I

j(}(J,(/0

Revised August 2003

Page 53

ANNUAL REPORT OF _ _ _J..1.L.;.;t:O~

- - - - - TOWNSIDP

~-----~-l~(;~~--------~COUNTY,KANSAS
The undersigned treasurer and trustee of
J;.-1._e, (";taj
report for the year ending December 31, 20~·

__ Township, submit the following

FINANCIAL REPORT

Fund*
General

Cash
Balance
Jan.1 **

Total
Receipts

Total
Expenditures

Cash
Balance
Dec. 31

Unpaid Bills
Dec. 31

qf,5'.dl~

b.~6

'67/. t>9

CJOleS,tli

-D.-

* Detailed fund pages are available at the county clerk's office.
** Includes all money the township has including checking account savings and investments.
I certify that this financial report is a c01Tect summary of all money received and expended as well as
all unpaid bills for the township during the year ending December 31, 20

#..5

(Cut here for Publication)

Date:

-/ ~UJ - 2 (p,
Township Trustee

Examined and confinned by the County
C01runission, _ 9ay of _ _ _ __

County-Clerk

Revised August 2003

I

Page 54

~

u (tna

F un dRece1p
" ts

t.

T ownship

ear

p age __
I
of 1

I

Date

'1~1

Received From

Ba.11 L
co/3s 5unf:./oll)tf fu.n K.

Total

County
Treasurer

Interest
Income

ju.llf./otJif

,08

?J/51

5~Dl4Jlf J3a.nK

.t>B
,c;e

4/3(,

5WJ.f-/()tl)if &lnK

.qt3

5"!30 jun$.lour ihn(

.68

~/~

s~ loAJt.r 8a.11K

.ce

61/,31

j unf fctt)U' P.tl.n'<

~

e~

.Su.n.flowtr 6:mK

o/~

. Cl3

51A..n+lowtt'" &_nK

.OB

'o/!t 5£.<.ri-\'.-lowtf" 13an1<

-~

~tu1.+ {ot.LJL.C--

, C>8

''~t;

'?'~

&.nK..
5M~ tDttJt.r &.nK

Charges for
Services

Transfers

.oB

--

TOTAL

o.~6
Kev1sed Augus1 :i::uu,j

Page 55

_ _1/.-=if."'--;trCj
_ _ _ _ Township

_..;;.~_g_JJ_t-_ _ _ Fund Expenditures

Check
Number

Date

Wages

Paid to

qh

bq7

CJ/'/;

1.,q~

t!PIturuJ SW/lbJlt, f Be.A.darnJ f.J rown

'P/J1

I.Pt/I/

Other
Equipment Operating

&Jj.5°

A. L
Pubh/JtM-it; '1 g~

Transfers

fu.,1-

15~.4C/

Page _I_ of_!_

Year
~,~

.

/tJO,ttJ

-rc:o Ct>llttn ~fw

jt:()4t>O

IJ./3J

rv Yl n.i.&bt.1Z:ttl
.Jlbt.ratr
J
7()~ Ju-r~
1rt11

"""'

/t;t:>Lt>

Jpf

I

-

/CjO,ttJ

r-raMM I;;/ Ut>IHl-

ltP./31

-1

'"'"'

~

,~,

IOI

·- ----..,.._ 2-

~.UJ

I

I

t

TOTAL

J5"P. /.j.q J'/O

DO

~HJ

~l;O

{;7/ .d1
Revised August 2003

Page 56

ANNUAL REPORT OF _ _ _ _· B._(j-r--_&e__.
_!'.:.....__~_ _ TOWNSHIP
_ _ _ _ __...::;;.Cj_/_f~-_S__ COUNTY, KANSAS
The undersigned treasurer and trustee of
&.j ·Creek.
report for the year ending December 31, 20 dfl::/

'fl'

Township, submit the follo.wing

FINANCIAL REPORT

Fund*
General

Cash
Balance
Jan.1 **

Total
Receipts

Total
Expenditures

Cash
Balance
Dec. 31

t;~o'l,;lt

I/ IJa.~y

3 9~l 6o

5oSi./, CJD

Unpaid Bills
Dec. 31

-~

* Detailed fund pages are available at the county clerk's office.
**Includes all money the township has including checking account savings and-investments.
I certify that this financial report is a correct summary of all money received and expended as well as
all unpaid bills for the township during the year ending December 31, 20

'9 6 .

:2~t_s_/rJ_o_~_,_

Date: _ _

Filed this

Examined and confirmed by the County
Commission, _day of_._ _ _ __

County Clerk

Revised August
Page 2003
57

tr-~('~~
,

Fund Expenditures

/)(t/l if~(

-

Date

Check
Number

?lo3

/013

~v

1092

Ji() y

fo9l/

l(/D1

{!) ~)

S/o6

f !J ,,

I-

.-

Wages

Paid to

1Vt5~~
{ O (vvv./1

o'AA

,)>fr~

2elzr

Township

I

Other
Equipment Operating

~

Transfers

~vt5

Year

Page_l_of I

/l;J'Nt(

{Oo

I,<

...J

/ ';}l'(J

~

f.letr i,Allcv1

(2oD
l Zoo

.Sa~'! 6r~k~

(ii).;

( <;.)<:'"!-

()u 4 (JJ&t,<{-)M

-

...;.

TOTAL

) g "f\. bO

j fuD'D

f DD

/::µ,60
Revised August 2003 ·

Page 58

G

Received From

Date

i /11

f tl;)

ru.&"

..__,\CC.If\.

JI---'

?L1,,
/{

'

Y?o
(,/~(

6.~, {ru11__

Fund Receipts

-(1\<rC\'

,,, I

1

(o
, ....

Charges for
Services

Page _(_-_ of (

Transfers

....,

tV (_)

( hccft

{O '1#-

,.; tr:>

(,.)

[(

Interest
Income

hzs Year

:Z3l),o~

-

,,,..

'

Total

County
Treasurer

Township

,

({'f.f>
l)-60

(;,(_

1 /(

I

'!/!~

le

10/Jt

CL

Ji~JI

....,,

\-

r1.gr

-

TOTAL

'-/I 2l.2¥
Kev1sea Au gust ..:::uu"
Page 59

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: Ellis County Library Board Appointment
ACTION REQUESTED: Reappoint Library Board Member.
MOTION NEEDED:

☒Yes ☐No

SUGGESTED MOTION LANGUAGE: I move to reappoint Dylan Bryant to the Ellis County Library Board for the
Term starting April 30th, 2026.
DISCUSSION:
In September 2025, the Ellis County Commission appointed Mr. Dylan Bryant to fill the vacated position on the
Ellis County Library Board. The position term is set to expire on April 30th, 2026. As the term in nearing an end,
it is requested that the commission reappoint Mr. Bryant to the Library Board for a four-year term.
FINANCIAL IMPACT: None
PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Darin Myers, County Administrator

REVIEWED BY COUNTY ADMINISTRATOR:

☒Yes ☐No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☒No ☐N/A

ATTACHMENTS: None

Page 60

ELLIS COUNTY

AGENDA ITEM COVER SHEET

COMMISSION AGENDA DATE: March 3rd, 2026
TOPIC: Development Plat Process Discussion
ACTION REQUESTED: No action requested
MOTION NEEDED:

☐Yes ☒No

SUGGESTED MOTION LANGUAGE: None
DISCUSSION:
Commissioner Leiker would like to discuss the process for reviewing and approving plats in subdevelopments
on future projects. Furthermore, he would like to consider not approving development plats until the Ellis
County Subdevelopment Regulations are updated.
There is no funding in 2026 for such regulation updates. If the commission would like, the Environmental
Services Director could request price quotes and bring back to the commission at a future meeting for the
hiring of a consultant to review the regulations. It would also be requested to review wind and solar projects,
as well as adding in language for data centers, battery storage sites, and other items identified by the
Environmental Services Department since the last update approximately 5 years ago.
FINANCIAL IMPACT: None
PURCHASE ORDERED NEEDED:
PRESENTED BY:

☐Yes ☒No

PO#______________

Nathan Leiker, County Commissioner

REVIEWED BY COUNTY ADMINISTRATOR:

☐Yes ☒No ☐N/A

REVIEWED BY COUNTY COUNSELOR:

☐Yes ☒No ☐N/A

ATTACHMENTS: None

Page 61