On the agenda: Brunswick meeting — Data Center (Nov 2)

1. Agenda
Documents:
NOVEMBER 2, 2026.PDF
2. Manager's Report
Documents:
110226 MANAGERS REPORT.PDF
3. 124. Public Hearing CDBG Phase 2
Documents:
124.PH CDBG PHASE 2.PDF
4. 125. Maquoit Bay Water Quality Task Force
Full Report and Appendix: CLICK HERE
Documents:
125. MBWQ.PDF
5. 126. MARC Resolution
Documents:
126. MARC.PDF
6. 127.Set Public Hearing Zoning Text Amendments
Documents:
127. SET PH ZONING TEXT AMENDMENTS.PDF
7. 128. Set Public Hearing Data Center Moratorium Extension
Documents:
128. DATA CENTER MORATORIUM EXT..PDF
8. 129. Appointments Committee
Documents:
129. APPOINTMENTS.PDF
9. Consent Agenda
Documents:
110226 CONSENT AGENDA.PDF

9. Consent Agenda
Documents:
110226 CONSENT AGENDA.PDF

Town of Brunswick, Maine
TOWN COUNCIL
Regular Meeting Agenda
Executive Session 5:30 P.M.
Monday November 2, 2026, 6:30 P.M.
Town Hall - Council Chambers
85 Union Street, Brunswick, Maine
The public can view the meeting in the following ways:
•
•
•
•

In-Person: Town Hall, 85 Union Street
Television: TV3 (Channel 3 on Comcast)
Live Stream: http://tv3hd.brunswickme.org/CablecastPublicSite/watch/1?channel=1
ZOOM: https://us02web.zoom.us/j/82522316920?pwd=oy1YheX3A7vOjsl3gOysoWXyKisMix.1

The Zoom attendance option is provided as a convenience to the public; however, due to technical issues or breaches of protocol, it
may not always be available. If you want to ensure your comments are heard, you are advised to submit them in writing and/or
attend the meeting in person.

Conflict of Interest Policy

Councilors shall declare potential conflicts at the start of the meeting or prior to any item.

Roll Call of Members/Acknowledgement Notice

Executive Session – 1 M.R.S.A § 405 (6) (C)– Acquisition of Real Property or Economic
Development
Pledge of Allegiance
Adjustments to Agenda
Public Comments/Announcements:
• Non-Agenda items only
• Three minutes per speaker
• 30 Minutes for this session
• Follow Code of Conduct

MANAGER’S REPORT
a) Election November 3, 2026 – Recreation Center, 220 Neptune Drive
b) Capital Improvement Program
c) Brunswick Executive Airport Master Plan Update Public Meeting
d) BDC’s Downtown Façade Improvement Grant and Loan Program
e) General Update to Council

PUBLIC HEARINGS
124.

The Town Council will hear public comments to consider approving Phase II of a Housing
Assistance Community Development Block Grant for Brunswick Bay Cooperative and will
take any appropriate action. (Economic Development Project Manager)
HEARING/ACTION

NEW BUSINESS
125.

The Town Council will hear a report regarding the Maquoit Bay Non-Point Source Study and
consider sunsetting the Maquoit Bay Water Quality Task Force and will take any
appropriate action. (Maquoit Bay Water Quality Task Force)
ACTION

126.

The Town Council will consider adopting “A Resolution Authorizing the Transfer of
$180,200 in Previously Appropriated General Fund Balance to Fund the Design and
Construction Administration Services and Environmental Services for Phase 1 - Tier 1D
of the Midcoast Athletic and Recreation Center (MARC) Project” and will take any
appropriate action. (Economic and Community Development)
ACTION

127.

The Town Council will consider setting a public hearing for November 16, 2026, to amend
Appendix A (Zoning Ordinance) of the Municipal Code of Ordinances, Chapter 4, Section
4.2.2, to allow the Planning Board to waive or modify the maximum impervious surface
coverage requirement for municipal facilities and will take any appropriate action.
(Planning and Development)
ACTION

128.

The Town Council will consider setting a public hearing for November 16, 2026, to extend
the Data Center Moratorium and will take any appropriate action. (Planning and
Development)
ACTION

129.

The Town Council will consider appointments to the Town’s Boards and Committees and
will take any appropriate action. (Appointments Committee)
ACTION

CONSENT AGENDA
a) Minutes October 19, 2026
b) Special Amusement License Flight Deck Brewing, 11 Atlantic Avenue
c) American Legion Games of Chance – American Legion requesting a 5- year license. Staff
recommendation is to continue with one year to align with the licenses granted to other
applicants.
INDIVIDUALS NEEDING AUXILIARY AIDS FOR EFFECTIVE COMMUNICATION
SHOULD CONTACT THE TOWN MANAGER’S OFFICE AT 725-6659 (TDD 725-5521)
Brunswick Town Council: [email protected]

* Download a complete agenda packet at https://www.brunswickme.gov/agendacenter
** Sign up to receive agenda notifications via email/text at https://www.brunswickme.gov/list.aspx

Page 2 of 4

Brunswick Town Council
Council Agenda
November 2, 2026
Council Notes and Suggested Motions
MANAGER’S REPORT
A memo and back up material are attached to the packet.

PUBLIC HEARINGS
124.

Notes: Phase II of the Brunswick Bay Cooperative (BBC) Housing Assistance Community
Development Block Grant (CDBG) is due December 9, 2026. The grant request is for a total
of $500,000 ($400,000 in CDBG and $100,000 in matching funds). The total project cost is
approximately $533,600 and BBC has the funds to cover the match and the remaining gap
($33,600). A staff memo and a map are included in the packet.

Suggested motion:
Motion to approve Phase II of a Housing Assistance Community Development Block Grant
for Brunswick Bay Cooperative.

NEW BUSINESS
125.

126.

Notes: Maquoit Bay Water Quality Task Force formed on June 5, 2023 and were charged
with establishing a baseline of the quality of water within and entering Maquoit Bay and
Maquoit Bay Watershed. Maquoit Bay faces bacteria and nutrient challenges, and the
Town’s Non-Point Source (NPS) Study provides baseline data to identify pollutant sources
and guide future watershed management. Key findings highlight stormwater impacts,
nitrogen concerns, protective natural buffers, and the need for continued monitoring and
targeted mitigation efforts. A staff memo, study summary and letter of support from the
Conservation Commission are in the packet. To see the Full Report and Appendix (Buildout
Analysis) please go here: https://www.brunswickme.gov/714/Maquoit-Bay-Water-QualityTask-Force.
Suggested motion:
Motion to accept the Maquoit Bay Non-Point Source Study and sunset the Maquoit Bay
Water Quality Task Force.

Notes: Staff have completed three phases of the MARC Master Plan and Phase 1–Tier 1C will
be finished in early November. Staff and the Parks and Rec Commission recommend moving
forward with Phase 1–Tier 1D in 2027 including a multi-purpose field, a 5–12 year old
playground with splash pad, and a shade structure. A staff memo, resolution, CHA proposal,
and concept map are in the packet.
Suggested motion:
Motion to adopt “A Resolution Authorizing the Transfer of $180,200 in Previously
Appropriated General Fund Balance to Fund the Design and Construction
Administration Services and Environmental Services for Phase 1 - Tier 1D of the
Midcoast Athletic and Recreation Center (MARC) Project”.

Page 3 of 4

127.

128.

129.

Notes: Proposed zoning amendments would allow the Planning Board to waive or modify
maximum impervious surface limits for municipal facilities when:
1. The Town Engineer confirms stormwater impacts can be adequately managed, and
2. Alternative analysis shows no reasonable alternative exists on the lot.
This change helps the Town use centrally located municipal sites more efficiently while
keeping all other development, stormwater, and environmental standards in place. The
Planning Board found the amendment consistent with the Comprehensive Plan, supporting
efficient use of existing facilities, directing development to serviced areas, and maintaining
environmental protections. A staff memo, draft zoning text amendments and Staff Review
Committee minutes are in the packet.

Suggested motion:
Motion to set a public hearing for November 16, 2026, to amend Appendix A (Zoning
Ordinance) of the Municipal Code of Ordinances, Chapter 4, Section 4.2.2, to allow the
Planning Board to waive or modify the maximum impervious surface coverage requirement
for municipal facilities.

Notes: In June 2026, the Council adopted a 180-day moratorium on major data centers to
allow time to assess infrastructure, environmental, and community impacts. At the August 3
workshop, most Councilors expressed interest in prohibiting major data centers, which
requires additional technical and legal analysis. Extending the moratorium would provide
time to secure needed consultants, evaluate impacts, and develop options aligned with
Council direction. A staff memo and the draft extension are in the packet.
Suggested motion:
Motion to set a public hearing for November 16, 2026, to extend the Data Center
Moratorium.

Notes: At this time, the Appointments Committee will make nominations to fill vacancies on
Town Boards and Committees. Copies of the Committee’s report and corresponding
applications are included in the packet.

Suggested Motion:
There is no motion required, only nominations and a vote of the Council.

CONSENT AGENDA
a) Approval of minutes from October 19, 2026: A copy of the minutes are included in your
packet.
b) New Special Amusement License for Flight Deck Brewing, 11 Atlantic Avenue–
Application is in the packet. Staff recommend this license.
c) American Legion Games of Chance – American Legion requesting a 5- year license. Staff
recommendation is to continue with one year to align with the licenses granted to other
applicants.
Suggested motion:
Motion to approve the Consent Agenda.
Suggested motion:
Motion to adjourn the meeting.

Page 4 of 4

Town of Brunswick, Maine

Town Manager
Memo
Back up

materials

Town of Brunswick, Maine
OFFICE OF THE TOWN MANAGER

MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:

Town Council

Julia Henze, Town Manager

October 27, 2026

Town Manager’s Report
November 2, 2026 - Town Council Meeting

Election November 3, 2026 – Recreation Center, 220 Neptune Drive (a)
This is a reminder that the November 3rd Elections will be held at the Brunswick Recreation Center, located
at 220 Neptune Drive. Voting no longer takes place at the Junior High School. The polls will be open from
7:00 AM to 8:00 PM. Please ensure all absentee ballots are returned to the Town Clerk’s office no later than
8 pm on November 4th, election day. For more information: https://brunswickme.gov/286/Elections
Please note that the Town Clerk’s office will only be open for election purposes on November 3rd, and other
services will not be available. If you have any questions, please contact the Town Clerk’s Office. (207) 7256658.
Capital Improvement Program (b)

Workshops for the 2028-2032 Capital Improvement Program (CIP) began in October and will be continuing
for the next several months. The schedule through early 2027 is attached here. As a reminder, these are
workshops for the full Council, hosted by the Finance Committee. The workshops provide the Council and
the public the opportunity to discuss a wide variety of capital projects in various stages of development.

The annual capital planning process started in August with a request for project submissions, and the first
draft of the CIP document was delivered to the Council at the October 15th workshop. The CIP document will
go through multiple drafts before final adoption in May, 2027.
Brunswick Executive Airport Master Plan Update Public Meeting (c)

The Midcoast Regional Redevelopment Authority (MRRA) will hold a public meeting regarding the
Brunswick Executive Airport (BXM) Master Plan Update on Thursday, November 19, 2026, at 5:30 PM in
Council Chambers at Town Hall. The agenda for the meeting will be posted on MRRA’s website:
https://brunswicklanding.us/event/airport-master-reuse-plan-final-meeting/ For more information on the
Master Plan: https://brunswicklanding.us/air-travel-transport/airport-master-plan-updates-coming-soon/
BDC’s Downtown Façade Improvement Grant and Loan Program (d)

The Brunswick Development Corporation (BDC) is currently offering matching grant assistance and/or a
below-market interest loan to businesses located in the Downtown commercial corridor. As a reminder, the
source of this funding was approved by the Town Council from the Downtown Development and TransitOriented TIF District, and is also being promoted by the Brunswick Downtown Association. More
information and application materials are available on BDC’s website: http://brunswickdevcorp.org/

Manager’s Report
Memo to Town Council

Page 2 of 2

General Update to Council (e)
I will provide brief verbal updates on a variety of Town projects and activities currently underway. These
won’t be extensive but will hopefully provide information to the Council and the public on a selection of the
many efforts going on around Brunswick.
Attachments:
Capital Improvement Program workshop schedule

Town of Brunswick

2028-2032 Capital Improvement Program
The Capital Improvement Program (CIP) is the Town’s primary capital planning process.

All Town departments, committees
and partners are invited to suggest
projects.
Developed through a series of
workshops each fall and winter, the
CIP is adopted by the Town Council in
the spring, along with the annual
budget.

The Town’s CIP is a multi-year financial
plan that identifies capital projects and
acquisitions, along with funding sources
and operational costs, to:
Set priorities
Promote coordination of efforts
Guide debt financing decisions
Link other plans with the budget
process
It does NOT authorize funding.

CIP Workshops

hosted by the Town Council Finance Committee
Workshops are held in the Council Chambers at 85 Union Street, and by ZOOM.
Please attend and help plan the Town’s capital projects of the future.
Thursday, October 15, 2026, 6:30 pm
Monday, October 26, 2026, 6:30 pm
Monday, November 9, 2026, 6:30 pm
Monday, November 23, 2026, 6:30 pm
Monday, December 14, 2026, 6:30 pm
Monday, January 25, 2027, 6:30 pm
Monday, February 8, 2027, 6:30 pm
Monday, February 22, 2027, 6:30 pm

Town of Brunswick, Maine

Item 124

Back up
materials

Town of Brunswick, Maine
INCORPORATED 1739

ECONOMIC AND COMMUNITY
DEVELOPMENT

TELEPHONE

207-721-0292

85 UNION STREET

FAX

207-725-6663

BRUNSWICK, MAINE 04011-2418

MEMORANDUM
TO:

Town Council

FROM:

Chrissy Adamowicz, Economic Development Project Manager

SUBJECT:

Public Hearing for a Housing Assistance Community Development Block Grant
(CDBG) for Brunswick Bay Cooperative

DATE:

November 02, 2026

The Brunswick Bay Cooperative (BBC) is a resident-owned mobile home community located on
Maquoit Road in Brunswick. The community purchased the park in 2012, along with its original
infrastructure, which dates to the 1960’s and 1970’s. There are 58 housing units that share 40
septic systems. The community has replaced 24 of the original septic systems, but 16 aging
septic systems are still in operation. These systems are more than twice as old as their expected
life span and pose a risk to public health and Maquoit Bay water quality.
The BBC has been working with the U.S. Environmental Protection Agency (EPA), consulting
firm Horsley Witten Group, the Cooperative Development Institute, the Brunswick Sewer
District (BSD), and the Town to evaluate and plan for the replacement of these 16 at-risk septic
systems. It has been determined that replacing the old septic systems with new septic systems is
the most cost-effective solution for the community. Connecting to the sewer line on Maquoit
Road is ideal, but the community also has a leaky drinking water system that must be addressed
first, because sewer fees are based on water consumption rates.
The Town applied for a $500,000 Housing Assistance Community Development Block Grant
and is in the process of completing the project development phase (Phase II) of the application,
the contents of which, are attached. This project will help preserve the affordable housing located
at BBC and help to protect Maquoit Bay from potential pollution.
Phase II of the application is due December 9, 2026. The grant request is for a total of $500,000
($400,000 in CDBG and $100,000 in matching funds). The grant requires a 20% match, which
BBC has ready, in hand. The total project cost is approximately $533,600, and BBC has funds to
cover the remaining gap ($33,600). As part of the Phase II CDBG application requirements, the
Town must hold a public hearing on the project.
Therefore, staff requests that the Town Council hold a public hearing on November 2, 2026, to
approve the contents of the Phase II CBDG grant application, to support the replacement of 16
failing septic systems, that will serve the BBC residents, protect public health, and Maquoit Bay.

www.brunswickme.org

Brunswick Bay Cooperative Location

4/7/2026, 2:16:38 PM

1:45,934
0

1,500

3,000

6,000 ft

0

455

910

1,820 m

Data shown on this map is provided for planning and informational purposes only. The municipality makes no claim of warranty or suitability of purpose for this map and the data shown in it.

Project Development
Phase II Workbook
State of Maine

Community Development Block Grant Program

Office of Community Development
Department of Economic and Community Development
111 Sewall Street, 3rd Floor
59 State House Station
Augusta, Maine 04333-0059
(207) 624-7484
TTY: 1-800-437-1220

www.meocd.org
Revised September 2021

Project Development Checklist
Table of Contents

STEP

Task to be completed

1
2

Getting Organized!
Advisory Committee formed
Submit membership list to OCD
Policy Statement #13 –Complaint Policy
Project Development Reviews and Documentation
Planning Board Review - Submit letter from
Planning Board certifying that the necessary Planning
Board approval has been secured
Public Hearing - Submit copy of notice and signed
copy of minutes
Legislative Body Approval - Submit copy of Town
warrant/vote or Council Resolution
Regional Council Review - Submit cover letter
showing Project Development package was sent to
Regional Council
Interlocal Agreement - (If multi-community project)
Standards of Conduct- Submit adopted standards
with seal
Fair Housing Resolution - Submit adopted
resolution with seal
Fair Housing Self-Assessment - Submit signed
checklist
ADA/Section 504 Certification
Section 504 Self- Evaluation & Transition Plan Submit appropriate adopted declaration with seal.
Residential Anti-Displacement & Relocation Plan
Submit adopted plan with seal

3

Employment Profile – Submit completed form.

Workbook
Page (form)
3
4

7
7
7
7
8 (13)
8 (14-16)
8 (17)
8 (18-19)
9 (20-25)
9 (26-27)
9 (28)
9 (30)

EFT form and instructions
https://www.maine.gov/osc/sites/maine.gov.osc/files/inlinefiles/eftactivate_v7.pdf
https://www.maine.gov/osc/sites/maine.gov.osc/files/inlinefiles/dd_eft_instructions.pdf

11 (31)

4

Environmental Review – Submit ERR prior to CDBG contract.

31

5

Finalizing Cost Estimates – Submit the Budget Summary

31-32

6

Spending CDBG Funds – Contracting/Labor Standards
Policy Statement # 4
Program Income Plan – Submitted as part of Phase II. Contact
DPM Policy Statement #7

33-38

43

9

Developing Program Guidelines - Micro-Enterprise
Grant/Loan, Façade Grant & Housing Rehabilitation Programs.
Contact DPM
Organizing your CDBG Files

10

HUD Fair Housing Logos

44

8

Submitted
to OCD

7

Equal Employment Opportunity Statement
Submit adopted EEO Statement with seal.
New Vendor/Vendor Update Form
https://www.maine.gov/osc/sites/maine.gov.osc/files/inlinefiles/vendor_ME_W9v5.pdf

7

Completed
Date

10 (31)

39-42

43

2

Step One: Getting Organized
Congratulations!
Your community was selected and invited to further develop and implement your CDBG project.
This workbook will guide you through all required steps of the Project Development Phase. Your
community has six months (with the exception of the Economic Development Program which allows
only three months) from the date of your award announcement date to complete all tasks outlined in
this workbook, submit everything for approval, and execute a grant contract with the Office of
Community Development (OCD).
To assist in the process, a Development Program Manager (DPM) from (OCD) has been assigned to
work with your community. Your DPM will guide you through the process, review your completed
submittal and follow your community through the life of your grant.
Getting Organized
On page 2, the Project Development Checklist summarizes all required tasks and documents to be
submitted with your Project Development package. Some of these may not apply to your particular
project – program specific tasks are noted. The page numbers on the checklist refer to pages in the
workbook associated with tasks and documents.
Things to Remember
- Consultant services – If your community is hiring private consultant services paid for by CDBG
funds, these must be procured through a competitive process.
-

Recent CDBG Grants – If your community recently received or completed another CDBG
program, some of the documents may be reused for your current project. Check with your DPM to
identify the applicable documents.

-

Do not expend any project funds – CDBG or otherwise – until you have completed your Project
Development Phase and have an executed contract with OCD. Your community cannot be
reimbursed for costs incurred prior to completing the Project Development Phase and receiving
Environmental Review Clearance. You may see the phrase “You may not obligate funds prior to
environmental review clearance.” This means that you cannot sign a contract or an agreement for
construction services, or purchases of equipment until you have completed the environmental
review process, submitted the materials to OCD, and received a letter from our office providing
you with an environmental review clearance date.

3

Step Two: The Community Development Advisory Committee
Each community receiving Community Development Block Grant (CDBG) funds must form a
community development advisory committee (CDAC) to oversee and guide their project through its
planning and implementation stages. The committee is formally created and appointed by the
community’s governing body.
Roles for the CDAC
The CDAC performs several functions:





Selection of consultants and/or contractors – including developing requests for proposals
Community input – organizing opportunities for the public to be involved in the projects.
Public relations – organizing and publicizing the project and its progress.
Handling complaints – developing and implementing a policy for hearing and resolving
complaints about the project. (See the Policy Statement #13 on Handling Complaints following this
section)

Who to appoint
Selecting members of the community to serve on the committee is very important. The community
should contain representatives of the various stakeholders in your project, ESPECIALLY residents of
your target area or individuals who may use the services you will support with CDBG funds. This will
help the CDAC structure a program that truly meets the needs of the target group.
Possible Committee Members (submit actual list with your Project Development package)
Committee Member
Faye Morton
Kirsten Brewer
Gabriella Spitzer
Chrissy Adamowicz

Affiliation
Brunswick Bay Cooperative
Cooperative Development Institute
Horsley Witten Group
Town of Brunswick – Economic
Development

4

Department
Of
Economic and Community Development
111 Sewall Street, 3rd Floor
59 Statehouse Station
Augusta, Maine 04333
POLICY STATEMENT #13
Subject:

CDBG Program Complaint Policy

Revised:

March, 2012

During the implementation of a CDBG project, the Office of Community Development (OCD) is
available to advise the community in completing the project and complying with Federal and state
regulations. The CDBG Program awards funds to communities who in turn must create local
guidelines to implement their programs. Communities are also responsible for local program
administration.
It is the policy of the OCD that each community establish its own procedure for handling complaints
about the implementation of its program. If caught early, most complaints are easily resolved and
require minimal action. Because the local program administrator is most familiar with local needs, the
guidelines of the community program and its implementation, every attempt should be made to
resolve a complaint at the local level. Local community development staff should attempt to resolve
complaints by utilizing a policy adopted by the community development program or by the
municipality. OCD staff will be happy to provide guidance and advice but will not resolve local
disputes. The role of the OCD is to ensure that the local procedure has been fairly and appropriately
followed, and that it is consistent with Federal and state requirements.
At the time of a complaint, the local community development staff or CDBG administrator should
share a copy of the CDBG Guidelines with the complaintant. If the community does not have a set of
guidelines, the individual could be provided with a copy of the project application to learn more about
the project and its goals.
Local community development staff or the CDBG administrator will use the following complaint
process:
1. Request that all complaints be submitted in writing to the local community development
office.
2. The local CDBG program administrator should respond in writing within a specified time
frame. If the response is not satisfactory, the complainant should request in writing that the
complaint be forwarded to the Chief Executive Officer of the community. The CEO would
then respond in writing within a specified time frame.
5

3. If the complainant remains unsatisfied with the local resolution, they may contact the Office
of Community Development CDBG Program Manager. The CDBG Program Manager may
request that the complainant forward the written complaint and copies of all
correspondence pertaining to the complaint to the OCD.
It is the policy of the OCD and the CDBG Program Manager not to interfere with the decisions
reached by a community that is in keeping with the CDBG regulations. The OCD review will
ensure that the process has been fair and consistent with program regulations (local, federal and
state). However, the decision of the Program Manager whether in favor with the community, the
complainant or a compromise, will be final.

6

Step Three: Project Development Documentation and Reviews

Recipients of CDBG grants must complete a number of federal and state reviews, certifications and
documents. The following documents must be submitted to OCD prior to executing your grant
contract.
 CDBG communities must satisfy the requirements of MRSA Title 30-A, section 5203
1. Planning Board Review
Submit your Project Development application to your municipal planning board for review. The
purpose of this review is to ensure the project’s conformity to your community’s comprehensive
plan and applicable zoning ordinances.
REQUIRED SUBMISSION: A signed letter from your planning board stating that the
project conforms to the comprehensive plan and local zoning ordinances.
2. Public Hearing
You must hold a public hearing during the Project Development process to give members of
your community a chance to comment on the project. A ten-day notice prior to holding the
hearing is required. (A single public hearing may be held to cover all CDBG programs.) All
public hearings must be in compliance with Section 109, Title VI, Section 504 and the
respective implementing regulations at 24 CFR 6, 1 and 8 and Title VI implementing
regulations at 24 CFR 1.4(b)(1). Non-compliant public hearings are not acceptable.
REMINDER: The public hearing must be held prior to Local Legislative Body approval.
REQUIRED SUBMISSION: A copy of the newspaper ad or public notice announcing
the hearing indicating the dates posted, hearing minutes attested as a true copy by the
Town/City clerk, and the attendance list.
3. Approval by Local Legislative Body
Your local legislative body must approve the project by formally voting to accept CDBG Funds.
BE AWARE THAT YOUR PUBLIC HEARING MUST OCCUR PRIOR TO THE LEGISLATIVE
BODY VOTE per MRSA Title 30-A, Section 5203.
The warrant or resolution must be specific to the CDBG funds. A “blanket “ warrant
accepting all state or federal funds is not acceptable.
REQUIRED SUBMISSION: A certified town warrant or council resolution accepting
funds. It must name the specific CDBG Program from which funds will be
received and the grant amount. A sample warrant article and council resolution are
included in the next section.
 CDBG communities must show evidence of Regional Planning Commission review under
MRSA Title 30-A, Subchapter II, 2342

Maine State Law requires that Project Development materials (a complete Phase 2 Package) be
provided to your regional planning commission or council of governments for review.
REQUIRED SUBMISSION: A copy of the letter you send to your regional planning
commission with your Project Development materials.
7

 Multi-jurisdictional CDBG projects must demonstrate that an interlocal agreement between
all participating communities is in place under MRSA Title 30-A, Chapter 115, 2303
Maine State Law requires that whenever two or more municipalities enter into an
agreement for joint or cooperative action to exercise powers, privileges or authority
capable of being exercise by a municipality in the State, an interlocal agreement must be
created. Communities that submitted a joint application to implement CDBG programs benefiting
multiple municipalities must enter into a formal interlocal agreement that designates which
municipality will act as the lead community.
REQUIRED SUBMISSION: Copies of Interlocal Agreements adopted by the local
governing body of each participating community. A sample copy is contained in the next
section.
 CDBG communities must have standards of conduct in place under the administrative
regulations at 24 CFR, Part 85 – Code of Standards of Conduct (adopt and submit certified
copy)
Federal regulations mandate that recipients of CDBG funds maintain a written Code of Standards
of Conduct governing the performance of their employees engaged in the award and
administration of contracts. A sample Code of Standards of Conduct is in the next section.
REQUIRED SUBMISSION: A Code of Standards of Conduct that has been officially
adopted by your local governing body during this project development phase. A sample
copy is contained in the next section
 CDBG communities must pledge to “Affirmatively Furthering Fair Housing” under 24 CFR,
Part 570 (The Fair Housing Act)
The Fair Housing Act prohibits discrimination in the sale or rental of housing based on race, color,
religion, sex, national origin, familial status and disability. It requires HUD and OCD to administer
the CDBG Program in a manner that affirmatively furthers fair housing. Each municipality
receiving CDBG funds must certify to affirmatively further fair housing. Two tasks necessary to
comply are listed below.
REQUIRED SUBMISSION:
1. Fair Housing Resolution
A Fair Housing Resolution adopted by your local governing body stating that the
programs to be implemented provide for equal opportunity in housing. A sample
resolution for your use is contained in the next section.
2. Fair Housing Self-Assessment Survey
A completed Fair Housing Self-Assessment signed by the appropriate municipal official.
A sample copy is contained in the next section.
 CDBG communities must certify that they are in compliance with Section 504 of the
Rehabilitation Act of 1973 and the Americans with Disabilities Act
Your community must comply with the requirements of Section 504 of the Rehabilitation Act of
1973 and Title II of the Americans with Disabilities Act (ADA). This includes the completion of a
Self Evaluation and Transition Plan for making your programs and facilities accessible to people
8

with disabilities.
REQUIRED SUBMISSION:
1. Section 504 Self-Evaluation and Transition Plan
Adopted by your local governing body. Use this plan if your community has never done
a formal adoption. A copy of this document is contained in the next section.
2. ADA/504 Certification
Completed and signed by appropriate municipal official. Use this certification if your
community has already formally adopted the plan. A sample certification is contained in
the next section.
 Completion of an Anti-Displacement Plan
Displacement is caused when any family, individual, business, non-profit organization or farm
moves from real property or moves personal property from real property as a result of a CDBG
program. The Department of Housing and Urban Development requires ALL recipients of CDBG
funds, REGARDLESS OF THEIR ACTIVITIES, to certify that they will not displace people without
just cause and will follow federal guidelines on compensating any individuals that may be
displaced THIS INCLUDES COMMUNITIES THAT DO NOT ANTICIPATE DISPLACING
PERSONS.
The intention of the Anti-Displacement Plan is to minimize effects on displaced persons. When
displacement is unavoidable, all those displaced will receive fair and just compensation under the
Federal Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act)
as amended.
The municipality must be sure to include appropriate information, have the local CDBG Advisory
Committee review it and have it adopted by the local governing body.
REQUIRED SUBMISSION: An Anti-Displacement Plan adopted by your local governing
body. A copy of the plan is contained in the next section.
 Completion of an Employment Profile
An Employment Profile describes the characteristics of those persons administering the grant who
are funded in whole, or in part, with CDBG funds. It provides insight as to possible discriminatory
patterns of employment. THIS FORM IS TO BE COMPLETED WHENEVER CDBG FUNDS WILL
BE USED TO PAY FOR ADMINISTRATION.
REQUIRED SUBMISSION: An Employment Profile completed by the CDBG
administrator or municipal official. A copy of the Employment Profile and directions are
contained in the next section.
 Completion of an Equal Employment Opportunity Policy Statement
An Equal Employment Opportunity Policy Statement ensures that communities implementing a
CDBG project pursue policies of non-discrimination in personnel practices
REQUIRED SUBMISSION: An Equal Employment Opportunity Policy Statement adopted by your
local governing body. A sample EEO Statement is contained in the next section.
9

Public Hearing Notice
The Town of Brunswick, ME
The Town of Brunswick, Me will hold a Public Hearing on 11/02/2026 at 6:30 PM, in the Town Council
Chambers to discuss acceptance of a Housing Assistance CDBG Grant. The purpose of the grant is
to replace 16 failing septic systems at Brunswick Bay Cooperative. Public comments will be solicited
at this Hearing and will be submitted as part of the Project Development Phase. All persons wishing
to make comments or ask questions about the acceptance of these funds are invited to attend this
Public Hearing. Comments may be submitted in writing to: Chrissy Adamowicz, 85 Union Street,
Brunswick, ME 04011, at any time prior to the Public Hearing. TDD/TTY users may call 207-7255521 or 711. If you are physically unable to access any of Brunswick’s programs or services, please
call 207-725-6100, so that accommodations can be made.

Town/City

REMINDER!
Public hearing notices submitted by communities which do not meet the Title VI requirements
set forth in this sample will not be accepted by OCD and will result in the entire Project
Development Phase public hearing process being repeated.

10

SAMPLE COUNCIL RESOLUTION

STATE OF MAINE COMMUNITY DEVELOMPENT BLOCK GRANT PROGRAM
WHEREAS, the Town of Brunswick wishes to apply to the Department of Economic and Community
Development for a Community Development Block Grant to carry out a community development
program; and
WHEREAS, the planning process required by Maine Law and the CDBG Program have been
complied with, including participation in the planning process by low and moderate income families
and individuals and the community has conducted at least one duly advertised public hearing;
and
WHEREAS, the Town of Brunswick is cognizant of the requirement that should the intended National
Objective of the CDBG program not be met all CDBG funds must be repaid to the State of Maine
CDBG program; and
NOW THEREFORE, be it resolved by the Council of the Community of Brunswick that the Town
Manager (or other local government official or officer):
1) Is authorized and directed to submit an application for the following program(s) and dollar
amount(s) within the State of Maine’s CDBG Program:
Program: Housing Assistance _________

Amount: $500,000________

Program: __________________________

Amount: ________________

To the Department of Economic and Community Development on behalf of the Community of
Brunswick, substantially in the form presented to this council;
2) Is authorized to make assurances on behalf of the Community of Brunswick required as part of
such applications, and
3) Is authorized and directed, upon acceptance of said funds to carry out the duties and
responsibilities for implementing and said program(s), consistent with the Charter of the
Community of Brunswick and the laws and regulations governing planning and implementation of
community development programs in the State of Maine.
DATE ENACTED: _________________________
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

11

SAMPLE TOWN MEETING WARRANT ARTICLE
STATE OF MAINE COMMUNITY DEVELOMPENT BLOCK GRANT PROGRAM
Date: ________________________
Shall the Town of Brunswick vote to approve a Community Development Block Grant project
development application(s) for the following program(s) and dollar amounts:
Program: Housing Assistance_____________

Amount: $500,000_________

Program: __________________________

Amount: ________________ ;

and to submit same to the Department of Economic and Community Development and if said
program is approved, to authorize the municipal officers to accept said grant funds, to make such
assurances, assume such responsibilities, and exercise such authority as are necessary and
reasonable to implement such programs. Furthermore, the Town of Brunswick is cognizant of the
requirement that should the intended National Objective of the CDBG program not be met all CDBG
funds must be repaid to the State of Maine CDBG program.

MUST BE SUBMITTED
WITH CERTIFIED SIGNATURE(s)

12

INTERLOCAL AGREEMENT

STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
THIS AGREEMENT, entered into between the Town/City of _____________________ and the
Town(s)/City (ies) of
_____________________________________________________________________
does hereby provide for said jurisdictions to jointly apply for, and receive, a Maine Community
Development Block Grant from the Department of Economic and Community Development to
undertake an eligible project as determined by the U.S. Department of Housing and Urban
Development.
THE TOWN/CITY of __________________________ hereby authorizes the Town/City of
_____________________________ to act as the lead grantee, and thereby be responsible for
compliance with applicable State and Federal requirements of the Maine Community Development
Block Grant Program and in maintaining a program budget.
THIS AGREEMENT will terminate on _____________________, ______ unless it is deemed in the
best interest of all parties to extend the agreement.
Adopted by the Town/City of ____________________on this _____day of ________, 20___, and
found to be in conformance with MRSA Title 30-A, Chapter 115, and § 2203.
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

13

STANDARDS OF CONDUCT

STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT
INTRODUCTION
Elected officials, appointed officials, employees of Community Development Block Grant (CDBG)
recipients, and contractors are those responsible for administering Maine’s CDBG Program and are
also responsible for its integrity. Following sound business practices, prescribed standards of conduct
and Department of Housing and Urban Development (HUD) requirements will help protect these
grant funds, but also those who administer the program.
PURPOSE
This notice provides information on specific activities you must avoid and identifies essential HUD
requirements that must be met. The requirements will help to prevent fraud and program abuse by
alerting essential officials to appropriate standards of conduct.
AUTHORITIES
Pertinent laws and requirements that you should have copies of are:
 Housing and Community Development Act of 1974 as amended in 1992.
 Community Development Block Grant Regulations (24 CFR Part 570).
PROGRAM REQUIREMENTS & PROHIBITED ACTIVITIES
The following sections reviewed prohibited activities and administrative requirements that must be
followed by all CDBG communities.
1. Prohibition against conflicts of interest
CDBG regulations (25 CFR, Part 570.489 (h)) prohibit conflicts of interest. For all CDBG activities: no
employee, agent, consultant, officer, or elected official or appointed official of the state, or of a unit of
general local government, or of any designated public agencies, or subrecipients may:
a) Obtain personal or financial interest or benefits including money, favors, gratuities,
entertainment or anything of value that might be interpreted as conflict of interest.
b) Obtain a direct or indirect interest in any contract, subcontract or agreement for any CDBG
activity. This prohibition extends to contract in which your spouse, minor child, dependent or
business associate may have personal or financial interest. This prohibition extends for a
period of one year after you leave your position with a CDBG activity or program.
c)

HUD may grant an exception to this conflict of interest provision if it
determines that such exception will enhance the effectiveness of the CDBG project.
Requests for such exceptions must be made in writing to this office.

2. Procurement and Contracting Requirements
Provisions of 24 CFR Part 85 and Part 36, Administrative Requirements apply to the CDBG Program
grantees. These provisions prohibit the following practices in your procurement and contract
administration.
a) Circumventing competitive bidding requirements by:
1) failing to advertise for sealed bids or soliciting proposals and engaging in
noncompetitive negotiation;
14

2) failing to use established evaluation criteria in negotiations;
3) splitting bids by breaking down contracts into small parts so that purchase order
procedures can be used except to meet Minority/Women Business Enterprise goals;
4) favoring or providing a competitive advantage to any one firm or individual;
identifying the names of those invited to bid; and preparing fictitious bids to simulate
competition.
b) Failing to adhere to contract award requirements by:
1) allowing excessive price charges;
2) awarding contract to other than low bidder without adequate justification; and
3) accepting a bid that does not contain a price for all items or services included in the
bid invitation.
c) Failing to verify contractual and programmatic compliance by contractors by:
1) authorizing payment for work not completed;
2) falsifying inspection reports;
3) altering contractor invoices; and
4) misusing modification or change orders.
3. Financial Management and Recording Systems
You must comply with the following requirements of 24 CFR part 85.20 and 85.42 and CDBG
regulations.
a) Establish internal controls to safeguard cash, inventory and equipment.
b) Establish a special ledger account for all CDBG monies.
c) Maintain financial records including:
1) A register of cash receipts and disbursements;
2) record of all non-cash transactions;
3) General ledger to show the status of each CDBG account;
4) A fixed account ledger, and
5) A record of drawdowns, funds received and balance of funds.
d) Ensure you maintain financial records and maintain for three years from final closeout.
e) Use income generated from grant activities for other eligible activities.
f) Use program income before drawing additional grant funds to pay for allowable program
expenses.
g) Not request or draw down more funds then needed.
4.
Cost Allowance
You must comply with OMB Circular A-87, Cost Principles for State and Local Governments. You
may not spend CDBG funds on ineligible activities including:

15

a) Expenses required to carry out the regular responsibilities of the general local government.
b) Partisan political activities (e.g. contributions towards political campaigns, voter registration or
candidate forums).
5.

Program Monitoring

Regulation CFR Part 85.40 states you must monitor the performance of grant supported activities to
assure compliance with federal requirements and that performance goals are being achieved. It is
suggested you:
a) Keep records for your on-site visits to sub grantees and contractors.
b) Place special emphasis on your monitoring of the highest risk sub recipients and contractors.
DATE ADOPTED: _____________________
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

16

FAIR HOUSING RESOLUTION

STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
LET IT BE KNOWN TO ALL PERSONS of the Town of Brunswick that discrimination in the sale,
rental, leasing, financing of housing or land to be used for construction of housing, or in the provision
of brokerage services because of race, color, religion, sex, disability, familial status or national origin
is prohibited by Title VIII of the 1968 Civil Rights Act (Federal Fair Housing Law). It is the policy of the
Town of Brunswick to implement programs to ensure equal opportunity in housing for all persons
regardless of race, color, religion, sex, disability, familial status or national origin. Therefore, the Town
does hereby pass the following Resolution:
BE IT RESOLVED that within available resources the Town will assist all persons who feel they have
been discriminated against because of race, color, religion, sex, disability, familial status or national
origin to seek equity under federal and state laws by filing a complaint with the Maine Human Rights
Commission or the U.S. Department of Housing and Urban Development, Boston Regional Office
Compliance Division.
BE IT FURTHER RESOLVED that the Town shall publicize this Resolution and through this publicity
shall cause owners of real estate, developers and builders to become aware of their respective
responsibilities and rights under the Federal Fair Housing Law and any applicable state and local
laws or ordinances.
SAID PROGRAM will at a minimum include but not be limited to: (1) the printing and publicizing of
this policy and other applicable fair housing information through local media and community contacts;
(2) distribution of posters, flyers and any other means which will bring to the attention of those
affected, the knowledge of their respective responsibilities and rights concerning equal opportunity in
housing.
DATE ADOPTED: _______________________
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

17

FAIR HOUSING SELF ASSESSMENT

STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
COMMUNITY OF:
1.
To the best of your knowledge has your community been involved in any complaints regarding
discrimination the sale or rental of housing on the basis of race, color, religion, sex, national origin,
familial status or disability?
Yes
2.

No

If yes, give a brief description of the nature of any complaints and resolutions.
Yes

No

3.
Has your community adopted a Fair Housing Program to help local citizens be aware of their
rights regarding fair housing under federal and state law, and in filing a complaint if discrimination is
suspected?
Yes

No

4.
What do you perceive as the most potentially serious problem areas regarding discrimination
in fair housing in your community?
Problem Area

Very
Serious

Serious

Moderate

Not a Problem

Color

X

Familial Status

X

Disability

X

National Origin

X

Race

X

Religion

X

Sex

X

1.

Does your community contain any subsidized housing units?
Yes

No

6.
As best as can be determined, do relevant public policies/practices regarding zoning and
building codes have an adverse impact on the achievement of fair housing choice?
Yes
No
7.
Are you aware of any practices in the local real estate community as it relates to buying, selling
and house rentals that may adversely affect the achievement of fair housing choice in your
community?
Yes
No
18

8.
Do your community records contain data on the actual number and percentage of persons
residing in the community by race, color, religion, sex, national origin, age, disability and familial
status, as well as income characteristics by group?
Yes

No

9.
Is information available to you that list major local employers by type and the number of people
employed within your community by salary and racial group?
Yes
10.

No

Is there public transportation available in your community?
Yes

No

11.
Do your community records contain data on the total number of housing units in the community
by type, and the number of vacant units?
Yes

No

12.
Does your community contain any housing for people with disabilities such as group homes,
independent living complexes, etc.?
Yes
13.

No

Has your community participated in the CDBG program prior to 1993?
Yes

No

14.
Has your community been involved with any other state or federal programs that required the
reporting of specific fair housing information?
Yes

No

Signature of Authorized Municipal Official

Date

19

ADA/SECTION 504 CERTIFICATION

STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
The Town of Brunswick hereby certifies that it has complied with the following requirements pursuant
to Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act and
1. Conducted a Section 504/ADA Transition Plan and Self Evaluation of all municipal facilities;
2. Advises the public, employees and job applicants that it does not discriminate on the basis
of disability in admission or access to or treatment or employment in its programs and
activities; and
3. Has designated the following person as the contact to coordinate efforts to comply with
these requirements.

Name: Julia Henze____________________ Title: Town Manager________________

__________________________________
(Signature of Authorized Municipal Official)

______________________
(Date)

Municipal Seal

20

SECTION 504 SELF EVALUATION AND TRANSITION PLAN
STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

TOWN of BRUNSWICK__________________________
The following individual is responsible for inquiries regarding this Section 504 Self-Evaluation
and Transition Plan:
Jody Durisko______________________________________________
(name)
Human Resources Director __________________________________
(title)
85 Union Street, Brunswick, ME 04011_________________________
(address)
207-725-6653_________ [email protected]
(telephone)
(fax)
(e-mail)
The Section 504 Self Evaluation and Transition Plan was adopted by the following authorized
individuals on behalf of the municipality:
DATE ADOPTED: ____________________
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

21

1. EMPLOYMENT
1.

Are job announcements put into newspapers that have general circulation?
___ Yes _X_ No
If No, describe how individuals are made aware of employment opportunities:
People can view job announcements by going to the Town’s website, Maine Municipal
Association, JobsinME, Indeed, and social media.________________________
________________________________________________________________

2.

Do job announcements state that the municipality is an Equal Opportunity
Employer?
_X_Yes ___ No
If No, explain why the "Equal Opportunity Employer" statement is not contained within job
announcements:
________________________________________________________________
________________________________________________________________

3.

Has the municipality adopted a Equal Employment Opportunity Policy Statement?
_X_Yes ___ No

4.

Do job applications inquire as to whether an applicant is a disabled person or as to the nature
or severity of a disability?
___ Yes _X_ No
If Yes, explain:

5.

Describe the accommodations that can be made for the known limitations of otherwise
qualified disabled persons who are currently employed or applying for employment:
The Town would refer to the applicant’s physician and current job description to determine
accommodations.

22

2. PROGRAM ACCESSIBILITY
1.

Are any of the following services or benefits provided to residents directly by the municipality?
_X_ Yes ___ No
(Please mark an "X" for all services provided by the municipality)
____ Transportation Services

____ Counseling Services

____ Health Services

____ Employment Services

____ Public Housing

____ Food Services

_X_ General

_X_ Social, Recreational, or Athletic Services

(a) For those services that are provided, describe accommodations that can be taken to make
them accessible and usable for persons with disabilities (e.g. provision of auxiliary aids,
relocating programs to accessible facilities, use of alternative materials, home visits, etc.):
Home visits, auxiliary aides, accessibility facilities, use of alternative materials, and other
accomodations as needed.
2.

Are there any limitations on the number of qualified disabled persons who may participate in or
be admitted to the program?
___ Yes _X_ No
If Yes, list the steps to eliminate the limitations:
N/A.________________________________________________________________
________________________________________________________________

3.

Do applications for these services, in any way discriminate against persons with disabilities?
___ Yes _X_ No

4.

Describe the nature of the qualifications that are needed in order to be eligible for
each respective program:

23

Program

Qualifications

1. General Services: None
2. Social, Recreational, Athletic: None

3.
4.
5.
6.
7.

3. FACILITIES

Note: The definition of "facility" under Section 504 includes all or any portion of buildings, structures,
equipment, roads, walks, parking lots or other real or personal property or interest in such property, owned,
operated or leased by the municipality)

1.List below all facilities and the programs or operations for which each facility houses.
Facility

Programs or Operations Housed

1. Town Hall

Municipal Departments

2. Brunswick Fire Station

Public Safety: Fire/EMS

3. Emerson Fire Station

Public Safety: Fire/EMS

4. Public Works Department

Municipal Department

5. Parks and Recreation

Municipal Department

6. Police Department

Municipal Department

7. People Plus

Community Center

24

Using the Uniform Federal Accessibility Standards (UFAS), each facility must be reviewed for
compliance:

COMPLIANCE COMPONENT
Accessible Route
Outside Paths and Walks
Parking
Curb Ramps
Ramps
Entrances/interior Doors
Elevators
Lifts
Toilet Rooms
Drinking Fountains
Warning Signals
Assembly Areas
Public Telephones
Other Building Elements
and Specialized Facilities

FACILITIES
#1

#2

#3

#4

#5

#6

#7

1
1
1
1
1
1
1
3
1
1
1
1
3
3

1
1
1
1
1
1
3
3
1
1
1
1
3
3

1
1
1
1
1
1
1
1
1
1
1
1
3
3

1
1
1
1
1
1
2
1
1
3
1
1
3
3

1
1
1
1
1
1
3
3
1
1
1
1
3
3

1
1
1
1
1
1
1
3
1
1
1
1
3
3

1
1
1
1
1
1
1
3
1
1
1
1
3
3

- Place a "1" in the respective box if item is in compliance with UFAS
- Place a "2" in the respective box if item is not in compliance with UFAS
- Place a "3" in the respective box if item is not available and is not required
* #1 through #7 above must correspond to the specific facility with that same number identified on the preceding
page.

2.
For those facilities where a "2" was indicated for the specific component, list below the
inaccessible feature that limits accessibility to the programs provided in that facility:
Public Works Facility (#4) –There is not an elevator due to the building’s age. This does not
affect public access to services. The Town is working with consultants on development plans
for a new public works facility. The new facility will be in full compliance.

25

RESIDENTIAL ANTIDISPLACEMENT & RELOCATION
ASSISTANCE PLAN
Town of Brunswick

(under Section 104(d) of the Housing and Community Development Act of 1974, as amended).

I. PURPOSE:
This Plan is established following Section 104(d) of the Housing and Community Development Act of
1974, as amended. Its objective is to insure that persons displaced as a result of CDBG-assisted
projects are treated fairly, consistently, and equitably so that such persons will not suffer
disproportionate injuries as a result of a project designed for the benefit of the public as a whole.
II. COMPLIANCE MEASURES:
The Town of Brunswick will replace all occupiable and vacant Low - Moderate Income dwelling units
demolished OR converted with funds provided under the Housing and Community Development Act
of 1974, as amended, in a way as described as follows:
1. The units must be located within the state recipient's jurisdiction and to the extent possible
shall be located within the same neighborhood as the units replaced.
2. The units must be sufficient in number and size to house no less than the number of
occupants who could have been housed in the units that are demolished or converted.
3. The units must be provided in standard condition.
4. The replacement units must be made available for occupancy during the period beginning
one year before an agreement to convert or demolish the units in question is executed and
ending three years after the commencement of the demolition or rehabilitation related to the
conversion.
The units must remain Low-Moderate Income dwelling units for at least 10 years from the date of
initial occupancy. Before the Town of Brunswick enters into an agreement to provide funds that will
directly result in the demolition of Low-Moderate Income dwelling units or the conversion of LowModerate Income dwelling units, the Town of Brunswick will make public and submit the following
information in writing to the State:
1) A description of the proposed assisted activity;
2) The location on a map and the number of dwelling units by size that will be demolished or
converted to a use other than for Low-Moderate Income dwelling units as a direct result of
the assisted activity;
3) A time schedule for the commencement and completion of the demolition or conversion;
4) The source of funding and a time schedule for the provision of replacement dwelling units;
5) The basis for concluding that each replacement dwelling unit will remain a
Low-Moderate Income dwelling unit for at least 10 years from the date of
initial occupancy;
26

6) Information demonstrating that any proposed replacement dwelling units with smaller
dwelling units is consistent with the housing needs of Low-Moderate Income households in
the jurisdiction.
Consistent with the goals and objectives of activities assisted under the Housing and Community
Development Act, the Town of Brunswick will take all possible actions within its power to minimize
the displacement of persons from their homes.
III. ASSISTANCE TO PERSONS DISPLACED:
The Town of Brunswick shall provide relocation assistance and payments as required under the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 or the Housing and
Community Development Act of 1974, as amended, Section 104(d) for residents displaced as a result
of CDBG funded activities. All displaced residents who are eligible for other housing programs will be
helped through that agency’s process. In addition, City staff shall provide housing counseling and
referral services to assist those displaced to find alternative housing in the neighborhood.
IV. DEFINITIONS:
Displaced Person: Any person (family, individual, business, nonprofit organization or farm operation)
that moves from real property, or moves personal property from real property, permanently and
involuntarily, as a direct result of rehabilitation, demolition or acquisition (privately undertaken or
public) for HUD-assisted program/project.
V. AGENCY RESPONSIBILITY:
The Town of Brunswick Community Development Department shall be responsible for the
implementation of this Plan as well as ensuring compliance with applicable Federal and State law and
regulations. The Town of Brunswick will identify and designate a Relocation Officer to perform
functions concerning this Plan.
Any questions regarding this Plan or Federal and State laws regarding displacement should be
addressed to Julia Henze, Town Manager.
VI. CERTIFICATIONS:
The Town of Brunswick hereby certifies that it will uphold the contents of this Plan and the
intentions of the compliance measures stated.
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

27

EMPLOYMENT PROFILE

STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT
Date: 9/21/2026
Town of Brunswick
(Name of Town/City)
JOB CATEGORY
Employment
Characteristics
Total Number

Admin/
Officials

Professionals

Technicians

Para
Professionals

Office/
Clerical

Other

MALE:
W
A
AW
NH
AIW
AIB
AI
B
BW
FEMALE:
W
A
AW
NH
AIW
AIB
AI
B
BW

Demographic Codes: Use for Recording Racial Categories
W = White
B = Black/African American
A = Asian
BW = Black/African American & White
AW = Asian & White
Al =American Indian/Alaskan Native
FH = Female Head of Household
NH = Native Hawaiian/Other Pacific Islander
AIW = American Indian/Alaskan Native & White
AIB = American Indian/Alaskan Native & Black/African American

28

Instructions for completing the form:
An Employment Profile describes the characteristics of those persons administering the grant who
are funded in whole, or in part, with CDBG funds. It provides insight as to possible discriminatory
patterns of employment.
Neatly print or type today’s date and the name of your community in the spaces provided at the top of
the page.
Carefully consider all persons who are working on your community’s CDBG grant that are being paid
with grant funds.
Example: The Town Clerk is spending time performing duties pertaining to the CDBG grant that are
beyond her regular duties. The Town is paying with CDBG Administrative Funds for the clerk’s time.
This individual is funded, in part, by CDBG dollars and must be recorded on the form.
Be sure to include those individuals whose salary or fees are paid totally with grant dollars as well as
those persons whose salary or fee is only partially funded with grant monies. Each of these
individuals must keep a timesheet tracking time-spent working on grant activities.
Each individual will be recorded on the Profile form by gender, ethnicity, and professional status. Use
the Demographic Codes provided at the bottom or the Employee Profile form to ascertain the proper
ethnic category.
Example: To record an Asian, female Town Manager who is working on the grant, one would look at
the lower half of the table, labeled Female, and proceed to the top of the table for the column marked
“Admin/Officials”. Then move down the column until you reach the row marked “A”. Place an X in
this box. Repeat this process for each individual paid with CDBG funds.

29

Equal Employment Opportunity Policy Statement
STATE OF MAINE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

The Town Council of Brunswick declares its intent that the Town will pursue a policy of nondiscrimination in personnel practices, including: recruiting, hiring, opportunities for transfer and
promotion, conditions or privileges of employment, as well as compensation and benefits. Such
practices or procedures shall not favor or penalize any person because of race, creed, color, sex,
marital status, national origin, age, or disability, where these are not found to be bona fide
occupational qualifications.
The Town recognizes its responsibility to enhance the purposes set forth in the Maine Human
Rights Act as well as Federal statutes which may apply as a result of its Federal grant activities.
Compliance with EEO requirements may be enhanced through adoption of appropriate
personnel policies. Assistance in drafting such policies may be obtained through the Maine Municipal
Association or your Community Development Office.
DATE ADOPTED: _____________________
AUTHORIZED SIGNATURES
Name

Date

Name

Date

Name

Date

Name

Date

Name

Date

Municipal Seal

30

New Vendor/Vendor Update Form
It is important to have the correct banking information in order to promptly receive your CDBG funds.
Please have your Town Finance Director complete the New Vendor/Vendor Update Form and submit
this as part of your Project Development package.

Direct Deposit/Electronic Funds Transfer Form
Every CDBG grant request for funds is paid to the municipality via Electronic Funds Transfer (EFT).
Please have your Town Finance Director complete the EFT Form and submit it as part of your Project
Development package.

Step Four: Your Environmental Review
Every CDBG project must be evaluated for its environmental impact. Your review compares your
project to the requirements of various statutes and regulations.
As you review your project, you will create an Environmental Review Record (ERR) of your process
and any compliance activities, permits or other actions you must take when implementing your
project. The ERR must be kept on file at your town’s office. To complete your review you may have to
consult with staff from agencies like the State Office of Historic Preservation, your local code
enforcement officer or the Department of Environmental Protection. When you consult anyone keep a
record of the answers to any questions you asked. Keep these supporting documents with your ERR.
Forms have been designed that help you organize your review process. These forms are in a
separate publication, The Environmental Review Handbook, available from OCD. You must
complete these forms and your environmental review before you can execute your grant
contract with OCD. You cannot expend or obligate any project funds before this
environmental review is completed.
After you complete your review, you will submit it to your OCD Development Program Manager. Once
it’s accepted, your community will be assigned an “environmental clearance” date. If all Project
Development requirements are accepted you will be able to obligate CDBG funds after that date.
Please consult with your Development Program Manager before you obligate or expend CDBG or
other matching funds.

Please remember that no CDBG or other project funds can be obligated (no
contracts executed) until your community completes its Environmental Review
and receives clearance from the Office of Community Development.

31

Step Five: Finalizing Your Cost Estimates

Prior to submission of Phase II documents you must finalize all project activity cost estimates. Work
with your community, engineer or architect to review all original cost estimates submitted during the
application process. Complete the Budget Summary page below and submit with your project
Development materials.

32

State of Maine CDBG Program

Final Budget Summary (Include Cash & In-Kind)
Cost Category

Column 1

Column 2

Column 3

Column 4

Column 5

Column 6

Column 7

CDBG

Local

State

Utility

NonCDBG
Federal

Other

Cost
Category
Total

100,000

100,000

Land Acquisition
Legal Expenses
Appraisals
Relocation
Demolition
Site Work
Architectural
Engineering
Administration
Program Delivery
Planning
Loans
Grants
Operational
Construction
275,000
Materials
Equipment
Inspection
Other (List)
1. Contingency
125,000
2.
3.
TOTAL COSTS
400,000

275,000

125,000
100,000

500,000

Directions for Completing Budget Summary
1.

For each applicable cost (cash and in-kind) in the Cost Category column, list the dollar
amount for all applicable funding sources in columns 1-6.

2.

List the total dollar amount for each cost category in column 7, Cost Category Total

3.

Enter the total of all Cost Category amounts in column 7 in the TOTAL COSTS box directly
under column 7.

4.

Submit a copy of this Budget Summary with the Phase II materials.

33

Step Six: Spending CDBG Funds

CDBG project funds must be spent in accordance with program regulations including conflict of
interest prohibitions, proper procurement procedures and insurance and bonding requirements. This
section outlines these areas. If you have specific questions about any of these procedures contact
your Development Program Manager BEFORE you spend or obligate any project funds.
Conflict of Interest
Under CFR Part 85 (The Common Rule), the Standards of Conduct in this Workbook and some local
ordinances, town employees and elected or appointed officials and those who could have inside
information in any town contract award process are forbidden from benefiting from the contract
award. This prohibition extends to family members and spouses of town employees and elected or
appointed officials. If you think that a conflict of interest may exist, be sure to contact your
Development Program Manager BEFORE you begin the bidding process.
In some circumstances, a conflict of interest waiver may be granted. The waiver must be approved in
advance of the contract award. The instances where a waiver may be granted are determined by
federal regulation and are granted at OCD’s discretion.
Procurement Requirements
During the course of your project, you will use CDBG funds to purchase equipment, professional
services (like consultants and engineers) and contractors. Under CFR Part 85, you must follow
specific rules for inviting bids and proposals and for awarding contracts. These rules depend on the
amount of the contract to be awarded and the type of service or goods you are purchasing. Further
details can be found in the CDBG Financial Handbook in the Administrator’s Guide.
Remember that the purpose of these regulations is to ensure full and fair competition that produces
the lowest responsible bidder. In this way, the regulations seek to maximize the services or goods the
community receives and minimize the price paid.

REMEMBER!

Don’t spend any funds, CDBG or those from any other source, before you review this
section and speak to your Development Program Manager.
1. Steps to Protect your Community and Project Funds
Communities must require guarantees from contractors, consultants and employees to protect the
community, project activities, HUD and the State of Maine. These bonding and insurance
requirements are outlined in Policy Statement # 4.
2. Purchasing Supplies and/or Equipment with CDBG funds (Procurement)
When purchasing supplies and equipment:
• Identify all vendors who can be reasonably expected to provide the supplies or
equipment.
• Provide a complete and realistic specification or purchase description (and one that
lends itself to a fixed price contract) to all prospective bidders.
• Select the vendor based on price.
3. Purchasing Professional Services
Various rules cover professional services like grant administration, engineering, architectural, and
34

other consultants. Consultant services other than engineering and architectural must be selected
through a competitive process listing your selection criteria (which must include price).
For Project Development work, you may contract with your regional council without soliciting
request for proposals.
Architectural and engineering services must be selected through a competitive process based
on listed professional qualifications and need not include price. However prior to issuing a
contract a reasonable price must be negotiated based on the scope of activities and known rates
for this type of professional service.
REMINDER – This is an exception to the competitive process described below. Your
community may still choose to do a competitive process that DOES use price as one of its
selection criteria
a) Publicize a Request for Qualifications (RFQ). Include past experience and projects,
references, professional licenses, etc. You must respond to any inquiries for information on
the project and provide the same information (printed, etc.) to all interested parties.
b) Make sure you receive an adequate number of responses to offer a variety of
methodologies, and qualifications. In general, you need at least three responses. If you do
not receive at least three, contact your Development Program Manager for guidance
c) Create a process of scoring and evaluation that will result in the selection of a firm.
d) Make the award to the firm whose proposal shows, through your evaluation process, that it
will best serve your community given its qualifications and proposed methodology subject
to negotiation of a fair and reasonable compensation.
For other professional service contracts (or for architects and engineers if you choose) follow this
procedure:
a) Publicize a Request for Proposals (RFP), specify a set of criteria with values attached to
show how the proposal will be evaluated (make sure you include price as one of the
factors). You must respond to any inquiries for information on the project and provide the
same information (printed, etc.) to all interested parties.
b) Make sure you receive an adequate number of responses to offer a variety of
methodologies, qualifications and price options. In general, you need at least three
responses. If you do not receive at least three, contact your Development Program
Manager for guidance.
c) Create a process of scoring and evaluation that will result in the selection of a proposal.
d) Make the award to the firm whose proposal shows, through your evaluation process, that it
will best serve your community given its price, qualifications and proposed methodology.
4. Purchasing Construction Services (Labor Standards)
The phrase “labor standards” refers to a series of federal acts that apply to construction contracts
between Grantees and contractors hired to work on projects funded in whole or part with CDBG
35

funds. These standards are intended to safeguard basic rights of the contractor's employees in
such areas as minimum wages, kickbacks and payment of overtime.

REMEMBER!

Neither construction nor any expenditure of project funds can occur before your Project
Development process is completed and accepted by OCD. This prohibition includes
execution of any contracts for project work. A competitive process based on price must
procure all construction services.
The Davis-Bacon Act
The Davis-Bacon Act requires that construction contract in excess of $2,000 pay applicable wage
rates for each trade working on a project. These wage rates are part of the project’s bid process
and contract between the community and the contractor. Penalties for not requesting and utilizing
wage rates could make the community liable for any wage rate underpayments.
Housing Rehabilitation Exception: If your project consists of only single-family
residences, labor standards requirements do not apply. However, if you are
rehabilitating eight or more units in a single building or contracting eight or more
projects at once, labor standards requirements apply.
Requesting wage rates
Wage rates are issued through the OCD, and become a part of your bid package. Once issued,
the rates are good until superseded. Please do not request wage rates if you do not expect to use
them within the next month.

36

Department
Of
Economic and Community Development
111 Sewall Street, 3rd Floor
59 Statehouse Station
Augusta, Maine 04333
POLICY STATEMENT #4
Subject:

Bonding and Insurance Requirements for CDBG Funded Contracts

Revised:

04/2012

The following outlines the minimum requirements to be followed when purchasing supplies,
equipment, construction and professional services paid in whole or in part with Community
Development Block Grant (CDBG) funds.
You may use your municipality’s procurement procedures provided that the State of Maine
and/or the Department of Housing and Urban Development have made a written determination that
the governments’ interest is adequately protected, or you may adopt the requirements described
below. If appropriate, you may supplement your procedures to improve existing systems. To ensure
fair procurement practices, a written policy identifying the procedures must be available for review by
all potential bidders and the OCD.
PERSONAL BONDING
Community officials who are authorized to process CDBG funds, including signing of checks,
must be bonded.
BID BOND
For contracts which exceed $100,000, including the practice of “block bidding” housing
rehabilitation projects, a bid guarantee from each bidder equivalent to five percent of the bid price is
required. The “bid guarantee” shall consist of a firm commitment such as a bid bond, certified check
or other negotiable instrument accompanying a bid as assurance that the bidder will, upon
acceptance of their bid, execute such contractual documents as may be required within the time
specified.
CONTRACT BOND
For contracts which exceed $100,000, including the practice of “block bidding” housing
rehabilitation projects, there must be prior to signing of the contract, a performance bond on the part
of the contractor for 100 percent of the contract price. The “performance bond” is executed in
connection with the contract to secure fulfillment of all of the contractor’s obligations under the
contract. There must also be, prior to signing of the contract, a payment bond on the part of the
contractor for 100 percent of the contract price. The “payment bond” is executed in connection
37

with the contract to assure payment as required by law of all persons supplying labor and materials in
the execution of the work provided for in the contract.
INSURANCE
Communities undertaking construction projects with CDBG funds, including housing
rehabilitation activities, must ensure that construction contractors purchase and maintain insurance
until final acceptance of their work. The community must have evidence of this insurance at the time
of executing any contract/agreement with the contractor or assisting in the execution of any
contract/agreement between a contractor and homeowner. The insurance policy must have the
following attributes:
* It must protect the contractor, the community and the owner from all claims and liabilities for
damages for bodily injury, including accidental death, and for property damage, which may
arise from operations under the contract, whether such operation is by the contractor or any
employee, The amount of the insurance must be at least:
Construction contracts other than housing rehabilitation:
- $1,000,000 for any one person and for each accident in cases of liability
for bodily injury and/or accidental death; and
-$1,000,000 for any and all accidents in cases of liability for property damage.
Housing rehabilitation contracts:
-$100,000 for bodily injury to anyone, and not less than $300,000
for each occurrence
-$50,000 per occurrence and $100,000 aggregate for property damage
-$100,000 for any one person and $300,000 per occurrence for vehicular
liability
The contractor must also maintain the following types of insurance:
* Full worker compensation insurance coverage for all persons employed by the contractor to
perform work on the project. The insurance must be in compliance with State of Maine
requirements.
* Bodily injury and contractor’s protective property damage (broad form), each including
coverage for blasting explosion, and injury to, or destruction of wires, pipes, conduits and
similar property, appurtenant apparatus, whether public or private and collapse of, or
structural injury to, any building or structure, except those on which work under the contract
is performed.
* Bodily injury and property damage insurance covering the operation of all motor vehicles and
equipment being operated in connection with project work, whether or not owned by the
contractor.
* Contractual liability insurance as described earlier.
* Owner’s protective liability insurance issued to the owner at the expense of the contractor.

38

* Fire insurance included with all property damage insurance in an amount equal to the total
bid price of all structures subject to fire damage.
* Builders’ “All Risk” insurance equal to or greater than the total amount.
All policies must designate the loss payee as the community and require that the
community be notified in the event of any changes to the insurance policies. Contractors
shall indemnify and hold harmless the U.S. Government, the State of Maine, the Owner and the
grantee from liability for any injury or damage to persons or property resulting from the
prosecution of work under a construction contract.
Please remember that if a bid goes out for eight (8) or more rehab or sewer hookup projects at
one time, and one contractor is awarded 8 or more of these projects, Federal Labor Standards will
apply. This will be true even if contracts are technically between the homeowner and contractor.
Please refer to the Labor Standards section of this book for further information.

39

Step Seven: Program Income Plan
Depending on the type of grant you receive, your project may generate program income at some
future point. During the Project Development process, you must designate how such funds will be
used, should they become available. This designation is called a “Program Income Plan” and is
submitted with the other documents outlined in this handbook.
Policy Statement # 7 defines Program Income and outlines the requirements of a Program Income
Plan.
Your Program Income Plan must reflect the overall goals of your CDBG Program and have the
following components:
I.

Source of Program Income -Identify any and all activities expected to generate
revenue.

II.

Estimated amount of income to be generated and anticipated timeframe - For
example, for a micro-loan revolving fund, identify the businesses, the amounts you
expect to be repaid and the anticipated timeframe for receiving repayments and reloaning the amount received. Keep in mind the time period while your grant with OCD is
open, and the time when your grant is closed out, yet you are still receiving payments.

III.

Uses of Program Income – identify the activities on which the program income will be
spent and determine how those funds will be distributed in a timely manner.

IV.

Administration – include a management plan detailing the process and responsible
person for administering the plan. The Office of Community Development will determine
the amount of program income to be used for administration on a case-by-case basis. In
any event, the amount shall not exceed 10%. For example, up to 10% of the program
income received annually could be used to offset the costs of administering the loan
fund after the grant is closed out.

40

Department
Of
Economic and Community Development
111 Sewall Street, 3rd Floor
59 Statehouse Station
Augusta, Maine 04333
POLICY STATEMENT #7
Subject:

Program Income, Program Income Plan and Post Close Out Reporting

Revised:

04/2012

I. Introduction
This policy statement defines terms and reporting requirements and compliance measures associated
with income generated as a result of your Community Development Block Grant funded activities.
This policy assures that funds are used in a timely and consistent manner as required by federal and
state regulations.
II. Policy
1. Definitions
Program Income: Program income is defined as gross income received that was generated
from the use of CDBG funds as described below and in Section 570.489(e) at 24 CFR part
570.
Program Income Plan: Developed by your community and approved by the OCD during the
project development phase, the program income plan describes the amount and sources of
anticipated program income and how it will be managed and expended during and/or after the
grant. Program income can only be expended on eligible activities as defined by Title I of 24
CFR 570.
Open Grant: Any grant during the period between contract beginning date and conditional
closeout.
Conditional Closeout: The point in your community’s CDBG project when all program funds
are expended (except those for your audit costs), monitoring findings have been resolved but
your program goals have not yet been met and/or your audit (if necessary) is pending.
Final Closeout: Final closeout is granted after your audit (if necessary) is completed and
approved, all program goals have been met, monitoring findings have been resolved and the
package has been approved by the Office of Community Development.
41

2. Policy Statement
Program Income Received During the Grant Period: Your community must
use Program income for specific activities identified in your approved Program
Income Plan. Program income funds must be expended prior to drawing down
current grant funds for the same activities that the program income is slated for.
Program Income on Hand at the End of a Grant Period: Your community may
return unexpended program income to the Office of Community Development or
continue to expend it for those activities undertaken during the open grant period.
Your Program Income Plan identifies how these funds are managed and
expended.
Income Received AFTER the Grant Closeout up to $34,999.99: Communities
may continue to expend income received after the grant period ends or return it
to the Office of Community Development. If you expect to receive and expend
income up to $34,999.99 per calendar year (Jan. – Dec.) you must spend it on
Title I eligible activities as stated in your approved program income plan, but no
report on how funds are expended is required.
Program Income Received AFTER the Grant Closeout in EXCESS of
$34,999.99: Communities may continue to expend program income in
compliance with their approved program income plan after the grant period ends.
If you generate more than $34,999.99 per calendar year (Jan. – Dec.), you must
comply with all CDBG regulations when expending it and report the activities
funded to the Office of Community Development. These funds should be treated
as a new grant funds and must meet all CDBG program requirements. Your
Annual Post-Grant Program Income Report must be submitted on or before
January 31st for the previous calendar year.
REMEMBER!
If your community doesn’t expect to exceed the $34,999.99 limit BUT THEN
DOES, you must have complied with all CDBG regulations including
environmental review, labor standards, etc. for all funds received and expended
from $0 on, and must comply with the Post-Grant Program Income Reporting
requirements.
Communities receiving program income from more than one closed CDBG grant
must aggregate this income to determine whether they are over the $34,999
threshold.
III. Policy Requirements
The following is required under this policy statement:
1. Creation and Submission of a Program Income Plan:
The Program Income Plan outlines how revenue generated during or after a
grant close out will be expended. You must submit a Program Income Plan during
the Project Development Phase for all CDBG program awards.

2. Required Components of a Program Income Plan:
Your Program Income Plan must reflect the overall goals of your CDBG Program
and have the following components:
V.

Source of Program Income -Identify any and all activities expected to
generate revenue.

VI.

Estimated amount of income to be generated and anticipated
timeframe - For example, for a micro-loan revolving fund, identify the
businesses, the amounts you expect to be repaid and the anticipated
timeframe for receiving repayments and re-loaning the amount received.

VII.

Uses of Program Income – identify the activities on which the program
income will be spent and determine how those funds will be distributed in
a timely manner.

VIII.

Administration – include a management plan detailing the process and
responsible person for administering the plan. The Office of Community
Development will determine the amount of program income to be used for
administration on a case-by-case basis. In any event, the amount shall not
exceed 10%.

3. Special Requirements
The following special requirements apply to program income generated by CDBG
assistance to for-profit businesses:
Micro-Enterprise Loans: Except for grantees who demonstrate demand for the
use of program income for continuing a micro-enterprise loan program, Microenterprise loan repayments will be collected and returned to the Office of
Community Development.
Development Fund Loans: All Development Fund loan repayments must be
returned to the State of Maine CDBG Development Program.
Economic Development Program: The assignment of program income will be
negotiated at the time of grant award.
4. Reporting Requirements
Grantees are required to complete a post grant program income report annually. The
report must cover the period January 1st through December 31st and be submitted to the
Office of Community Development by January 31st of the following year. The report
must contain documentation of: Source and Dates of Program Income received, Uses of
Program Income, Dates of Expenditures and Compliance with all CDBG Program
regulations
43

Step Eight: Developing Program Guidelines
For those communities creating micro-loan or housing rehabilitation programs, you must
develop and submit program guidelines with your Project Development package. These
guidelines will be reviewed by your Development Program Manager and approved with
your other submissions.
Housing Rehabilitation Guidelines
When your community submitted its housing grant application, it proposed a set of
housing issues it wanted to correct. This data was expressed in summary fashion. Now,
as grant recipients, you must select those homes that you will rehabilitate with CDBG
funs. The purpose of creating program guidelines is to lay a procedure and required
documentation that will be completed by each applicant for housing rehabilitation
services.
The guidelines will also create a way of prioritizing which homes are done first. Your
guidelines should “take their cue” from the problems your community described in its
application and focus on those problems that were identified as the most severe facing
your residents. To meet the needs identified in your Housing Assistance application
your community can use the sample guidelines on the OCD website as a basis from
which to tailor the program for local use.
Micro-Enterprise Grant/Loan Guidelines
The CDBG Micro-Enterprise activity in the Community Enterprise Grant Program exists
to assist towns that have identified a shortage of capital opportunities for microbusinesses. To meet the needs identified in your Micro-Enterprise application your
community can use the sample guidelines on the OCD website as a basis from which to
tailor the program for local use.
Business Façade Guidelines
The CDBG Community Enterprise Program provides funds to address blighted business
façades in downtown and village areas. To meet the needs identified in your Business
Façade application your community can use the sample guidelines on the OCD website
as a framework from which to tailor the program for local use.

Step Nine: Organizing your CDBG files
As your community implements its project, you will create and collect a number of
important documents – your environmental review record, Project Development
materials, payrolls, expenditure records etc. These documents should be kept in a safe
place in your office because they are your records of compliance with CDBG
regulations. When your community has expended approximately 50% of your grant
funding, your Development Program Manager will “monitor” your project. The monitoring
visit is designed to ensure that the conduct of your project is in accordance with all
applicable CDBG regulations and will examine your files as a record of this compliance.
44

HUD EQUAL HOUSING OPPORTUNITY
SLOGAN AND LOGO

45

Town of Brunswick, Maine

Item 125

Back up
materials

Town of Brunswick, Maine
OFFICE OF PLANNING AND DEVELOPMENT

MEMORANDUM
TO:

Brunswick Town Council
Julia Henze, Town Manager

FROM:

Ashley Charleson, Environmental Planner
Maquoit Bay Water Quality Task Force

DATE:

October 26, 2026

SUBJECT:

Acceptance of the Maquoit Bay Water Quality Nonpoint Source Study

I.

BACKGROUND:
•

Study Purpose: Maquoit Bay is an important natural, economic, and recreational resource for
Brunswick and the surrounding region; the bay supports commercial shellfish harvesting,
aquaculture, marine habitat, and public access, while contributing to the ecological and economic
vitality of the broader Casco Bay region. Over time, concerns have emerged regarding water-quality
conditions within the bay and its watershed; these concerns include elevated fecal indicator bacteria,
nutrient enrichment, recurring shellfish-harvesting restrictions, eelgrass decline, and shellfish
mortality associated with harmful algal blooms. Stormwater runoff, groundwater transport, and landuse activities within the watershed have been identified as potential contributors to these conditions;
however, developing effective management strategies requires a stronger understanding of existing
water-quality conditions, pollutant sources, and the ways that current and future development may
affect the bay. The Maquoit Bay Nonpoint Source (NPS) Study was undertaken to establish a
scientific foundation for addressing these concerns and to support informed municipal decisions
regarding watershed management, development, and the protection of water quality.

•

Formation of the Maquoit Bay Water Quality Task Force: On June 5, 2023, the Town Council
passed a resolution establishing the Maquoit Bay Water Quality Task Force. The Task Force was
charged with assisting Town staff in establishing a baseline of the quality of water within and entering
Maquoit Bay and Maquoit Bay Watershed, evaluating the water quality impacts associated with
existing and future land uses in the watershed; task involvement included developing a scope of
work for a water-quality study, participating in the consultant selection process, advising staff and the
project consultant during the study, reviewing the results, and recommending potential responses to
identified nonpoint source pollution concerns. The Task Force brings together expertise in biological
sciences, oceanography, environmental management, natural-resource conservation, and marine
science, alongside non-voting Town Council representatives. Its responsibilities were designed to
ensure that the study would be scientifically informed, responsive to local concerns, and useful for
future municipal decision-making.

•

Request for Proposals and Study Development: In July 2023, the Town issued an RFP for the
Maquoit Bay Watershed Water Quality Study. The RFP established a scope of work intended to: (1)
Establish baseline water-quality conditions within Maquoit Bay and its freshwater tributaries; (2)
Evaluate the potential effects of existing and future watershed land uses on water quality; (3) Develop
watershed models to estimate current and future pollutant loading, particularly nitrogen and fecal
indicator bacteria; (4) Identify potential sources and pathways of pollution originating within the
Brunswick portion of the watershed; and (5) Provide a scientific basis for recommending measures
to reduce pollutant loading and protect water quality. The resulting study combined stream and bay
monitoring, laboratory analyses, sediment sampling, flow measurements, and watershed modeling.
Field data collected during 2024/2025 were used to evaluate water-quality conditions and inform

estimates of pollutant loading under different land-use scenarios. The final report represents the
culmination of this multi-year effort to establish a more comprehensive understanding of the
watershed and provide a basis for future management decisions.
•

Relationship to Other Municipal Planning Efforts: The study is relevant to several ongoing Town
priorities, including comprehensive planning, climate resilience, natural-resource protection,
stormwater management, and responsible land-use planning. Its findings also provide an important
scientific resource for evaluating the potential effects of future development and determining where
conservation, restoration, infrastructure improvements, or changes in land-management practices
may provide the greatest water-quality benefits. The study should be viewed as one component of
the Town's broader watershed-protection efforts, complementing existing planning documents and
informing future decisions as additional information becomes available.
SUMMARY OF PRINCIPAL FINDINGS:

II.

The October 2026 report identifies several important patterns in water-quality conditions and potential
pollutant sources within the Maquoit Bay watershed. Findings, to be reviewed in greater detail during the
presentation to the Town Council, are summarized below:
•
•
•
•
•
•
•
III.

Stormwater runoff is an important pathway for bacterial pollution.
Nitrogen enrichment remains a concern.
Certain sub watersheds warrant particular attention.
Nitrogen enrichment is evident within the bay.
Existing wetlands, forested buffers, and other natural features have an important protective function.
The findings do not identify oyster aquaculture operations as a meaningful driver of the bay's waterquality problems; rather, the report points toward watershed-derived stormwater and groundwater
inputs as important sources requiring continued attention.
Additional monitoring and analysis remain necessary.
SUMMARY OF REPORT RECOMMENDATIONS AND POTENTIAL NEXT STEPS:

The report identifies several potential actions to reduce pollutant loading and strengthen the Town's
ability to protect Maquoit Bay; these next steps are intended to inform future action rather than establish
an immediate obligation to implement every measure. Additional evaluation will be necessary to
determine priorities, feasibility, costs, funding opportunities, and appropriate implementation
mechanisms. Recommendations are as follows:
•
•
•
•
•
•
•
•
IV.

Continue water-quality monitoring and improve pollutant-loading estimates.
Prioritize nitrogen-reduction efforts in the RM-OUT and WP-OUT sub watersheds..
Evaluate septic-system inspection, maintenance, and replacement needs.
Expand agricultural nutrient management and runoff controls.
Identify and implement stormwater retrofit projects.
Protect wetlands, floodplains, and forested riparian buffers.
Promote responsible fertilizer use and pet-waste management.
Integrate the study into future planning and policy development.
ACTION REQUESTED:

Staff recommends that the Town Council vote accept the October 2026 Maquoit Bay Nonpoint Source
Study, prepared by FB Environmental Associates, as a technical resource to guide future watershed
management and land-use planning efforts within the Maquoit Bay watershed, and sunset the Maquoit
Bay Water Quality Task Force.

Maquoit Bay Water Quality: What We Found
A plain-language summary of the Maquoit Bay Nonpoint Source Study

What's going on in Maquoit Bay? Maquoit Bay has too much nitrogen, and it comes mostly from the land
around it. Nitrogen acts like fertilizer in the water. Too much of it feeds algae, which can block light from eelgrass
and, in hot summers, contribute to shellfish die-offs like the one in 2022. Eelgrass in the Bay has dropped from over
1,000 acres in the early 2000s to under 70 acres today. Bacteria are a separate, more occasional problem: they
wash in during rainstorms, which is why parts of the upper Bay close to shellfishing after heavy rain.

Is this an emergency? No, but it is a serious, long-term problem that will not fix itself. Nitrogen is high in both dry
and rainy weather, which means it is a chronic condition, not a one-time spill.
Issue

Status

What it means

Nitrogen

Serious, ongoing

Elevated year-round; main threat to eelgrass and shellfish

Bacteria

Moderate, storm-driven

Spikes after rain; managed through rainfall closures

Oyster farm

Not a driver

No evidence the farm causes the Bay's problems

Where is it coming from?
•
•

Nitrogen: Septic systems and groundwater, farm fields and manure, lawn fertilizer, and runoff from
developed areas. Some streams sit on sandy soils that let nitrogen move quickly into groundwater which
then cycles back into the stream; (land use under these conditions produce an outsized effect).
Bacteria: Stormwater runoff carrying pet waste, manure, wildlife waste, and failing septic systems.

What about the oyster farm? The data do not show the
Merepoint Oyster Co farm causing the Bay's problems. Algae blooms,
shellfish die-offs, eelgrass loss, and bacteria closures were all
documented in Maquoit Bay before the farm existed, and a 1996
study already pointed to stormwater and groundwater from the
watershed as the main sources. This study points the same way:
• Nitrogen is highest when water is draining off the land on the
outgoing tide, and lowest when clean ocean water comes in.
• Nitrogen spikes after rainstorms, and the streams carry high
nitrogen into the Bay before it ever reaches the farm.
• At the farm, oxygen and pH levels were healthy on every
sampling date.
• Mud under the farm had slightly less organic material than
mud at a comparison site, so there is no sign of waste building
up under the farm.
Algae readings were sometimes a little higher at the farm, likely
because the farm gear creates calmer water where floating algae
collects. In short, if the farm were gone, the Bay would still have the
same nitrogen and bacteria problems.

What should we do first?

FBE staff during water logger deployment at site RM-OUT.
Photo by Ashley Charleson (Town of Brunswick)

1. Reduce nitrogen in the WP and RM stream areas: septic
inspections and upgrades, farm nutrient management, and less lawn fertilizer.
2. Treat stormwater in developed areas draining to the BG and WP streams to cut bacteria.
3.

Promote pet waste pickup and assist properties with livestock operations in developing manure management plans.

4. Keep monitoring so the Town can track whether these efforts are working.

Executive Summary prepared by FB Environmental Associates

What we still do not know: The study shows which areas and types of sources are most likely, but not exactly
which animals or systems the bacteria come from. Testing that identifies the source of bacteria (people, pets,
livestock, or wildlife) would be a useful next step.

Maquoit Bay Watershed NPS Study (October 2026) Figure 1 – Map of Sampling Areas
Executive Summary prepared by FB Environmental Associates

TOWN OF BRUNSWICK
CONSERVATION COMMISSION
28 FEDERAL STREET, BRUNSWICK, ME 04011-1583

TO:
FROM:
DATE:
RE:

Brunswick Town Council
Brunswick Conservation Commission
October 26th, 2026
Letter of Support – Maquoit Bay Water Quality NPS Study Acceptance

To the Town Councilors:
On October 21st, the Brunswick Conservation Commission met to discuss the recently delivered Maquoit Bay Water
Quality Study. Our discussion, conducted during a special agenda meeting to consider the report to the Town from FB
Environmental.
Following our meeting, we send on this letter of unanimous (6-0 from members able to attend) support for FB’s report and
the Task Force-supported recommendations, with the hope that Council will accept the report and point Town staff and
Committees toward acting on those recommendations.
The report, which made use of varying weather conditions, is detailed, and, while it points to the need for continued
monitoring and assessment, it gives the Town good footing for action in this crucial watershed and bay.
Of particular note to us is the consistent flow of nitrogen from Maquoit Bay’s sub watersheds into the Bay. As the report
says in Section 4 — Findings and Next Steps, “Nitrogen is chronically elevated. Total nitrogen and dissolved nitrogen
fractions (nitrate-nitrite and ammonia) were elevated both during wet and dry conditions, suggesting a combination of
continuous baseflow sources (e.g. groundwater, septic systems, legacy soil nitrogen) and episodic storm-driven inputs.”
That this influx of nitrogen routinely exceeds recommended levels concerns us, because of the Bay’s history of algal
blooms and problems that damage its rich shellfish populations and its function as a nursery for a great variety of sea life.
This section of the report also points to soil composition and uses in these sub watersheds as needing careful consideration
when it comes to development and its impact on water quality.
What do we hope for? The report offers a series of Next Steps that resonate with the Conservation Commission’s ongoing
advocacy for and work to improve water quality in Maquoit and other bays and in the watersheds that feed into them. That
these steps also reinforce recommendations prominent in the town’s Mare Brook Watershed Management Plan, the
Climate Action Plan and the newly-approved Comprehensive Plan point to both urgency and action as we seek to make
our waters and marine economy healthy and our town an enduringly great place to live in.
Watershed note: please take a minute to look over the watershed map on the back of this sheet. It is on page 5 in the
report. Try to fit its features — all those blue lines into your sense of our town’s geography. What features and
constructions have we set atop these watersheds? What effects are they having? The report before you can help us all
close the gap between what we know and how we act in our watersheds.
Respectfully,
The Brunswick Conservation Commission
Sandy Stott (Chair)
Kurt Stinson (Vice-Chair)
Abbie Sewall
Kevin Sullivan
Vladimir Douhovnikoff
Jan Mokros

Town of Brunswick, Maine

Item 126

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Town of Brunswick, Maine
INCORPORATED 1739

ECONOMIC AND COMMUNITY
DEVELOPMENT

TELEPHONE

207-721-0292

85 UNION STREET

FAX

207-725-6663

BRUNSWICK, MAINE 04011-2418

MEMORANDUM
TO:
FROM:
SUBJECT:

DATE:

Town Council

Sally Costello, Director of Economic and Community Development

MARC – Resolution to fund the CHA Design and Construction
Administration Contract and Environmental Consulting Services for
Phase 1 Tier 1D
Nov. 2, 2026

Over the past three years, Town staff have been working to advance and construct elements of the
MARC Master Plan. To date, three phases have been constructed and include the following
facilities:
•
•
•
•
•
•
•
•
•

perimeter walking trail
eight (8) pickleball courts
skatepark
playground (for children ages 0-5 years old)
2 basketball courts
sports lighting for the current facilities
shade structure
Shed for electrical panels and storage
associated infrastructure (stormwater meadow basin, electric panels, and transformer)

In early November 2026, Phase 1 – Tier 1C of the MARC will be complete. This phase is highly
anticipated as it includes sports lighting and a shade structure for the newly constructed basketball
courts, pickleball courts and skatepark. The sports lighting and shade structure will extend use into
the evening hours, accommodate more of our community, and allow for more diverse programming
of the spaces.

Staff are continuously fundraising and working to secure sources of funding for elements of the
MARC that will be responsive to the recreational needs of our community, and it is the goal of staff
to construct MARC facilities each construction season. On October 21st, staff attended the Parks and
Recreation Commission to discuss and get feedback on the staff recommendation for the proposed
next element(s) for a 2027 project .
www.brunswickme.org

The proposed next phase, Phase 1 - Tier 1D, has three (3) components that staff have determined
will assist the Parks and Recreation Department in its year-round programming. The elements of
Tier 1D include:
•
•
•

multi-purpose natural grass field
5–12 year-old playground with splash pad
shade structure

The Parks and Recreation Commission provided feedback on the concepts presented and stated
support for staff to enter into a design and construction management contract with CHA to advance
their preferred project - Concept B - into design development. As the project advances, CHA and
staff will provide updates and get additional feedback from the Commission.
The Town Manager has identified funds previously appropriated for the Stanwood/McKeen
Pedestrian Improvements Project to be used for the CHA Contract and environmental consulting
services. For your review and consideration, attached are the CHA Contract, Phase 1 Tier 1D Concept B, and copy of the Resolution.

Attachments:
CHA Contract
Resolution
Tier 1D - Concept B

TOWN OF BRUNSWICK, MAINE
TOWN COUNCIL
A Resolution Authorizing the Transfer of $180,200 in Previously Appropriated
General Fund Balance to Fund the Design and Construction Administration Services
and Environmental Services for Phase 1, Tier 1D of the Midcoast Athletic and
Recreation Center (MARC) Project
WHEREAS, on June 21, 2022, the Town Council adopted the MARC Master Plan, and over the
past four years, the Town has been working to advance and construct elements of the
Plan, and;

WHEREAS, to date, three phases have been constructed which include the perimeter
walking trail, eight (8) pickleball courts, skatepark, playground for children ages 0-5 years
old, 2 basketball courts, sports lighting for the current facilities, shade structure, shed for
electrical panels and storage, and associated infrastructure (stormwater meadow basin,
electric panels, and transformer), and;

WHEREAS, on October 21, 2026, the Parks and Recreation Commission approved moving
forward with Phase 1, Tier 1D, which includes a multi-purpose natural grass field, a 5–12
years old playground with splash pad, and a shade structure, and recommended entering
into a design and construction management contract with CHA, and;

WHEREAS, the Town has engaged Steve Dyer with Sevee & Maher Engineers to provide
environmental consulting services for the previous MARC phases, and staff recommend to
continue the contract for Tier 1D, and;

WHEREAS, while Town staff are continuously fundraising and applying for grants to fund
construction, it has been recognized that outside funding is not available for design, so the
Town has used internal funding sources to design the previous phases; and

WHEREAS, on May 22, 2023 the Town Council appropriated $190,000 to construct and pave
pedestrian paths to schools from the neighborhoods west of Stanwood St, including an upgraded
pedestrian crossing and RRFB on McKeen Street (the Stanwood/McKeen Pedestrian Improvements
Project), and;

WHEREAS, the pedestrian crossing and RRFB were completed, but following opposition from the
neighboring property owners, the plan to construct the pedestrian paths has been abandoned, and;

WHEREAS, the Town Manager recommends that the $180,200 remaining in the Stanwood project
be reallocated to fund the design and construction administration of Phase 1d of the MARC, as well
as the environmental services associated with this phase, and;
NOW THEREFORE, BE IT RESOLVED, that the Town Council approves moving forward
with the multi-purpose natural grass field, a 5–12-year-old playground with splash pad, and
a shade structure (the MARC Tier 1D Project);
BE IT FURTHER RESOLVED, that the Town Council approves the transfer of the $180,200
balance of the Stanwood/McKeen Pedestrian Improvements Project to the MARC Tier 1D

Project;

BE IT FURTHER RESOLVED, that the Town Manager is authorized to execute, and deliver,
in the name of and on behalf of the Town, a design and construction management contract
with CHA, and continue the contract with Sevee & Maher Engineers for environmental
services, and other documents as the Town Manager and Town Attorney may determine to
be necessary or appropriate in connection with the MARC Tier 1D Project.
Proposed to Town Council: November 2, 2026
Adopted by Town Council:

October 26, 2026
Sally Costello
Economic Development Director
Town of Brunswick
85 Union St.
Brunswick, ME 04011
RE:

Proposal for Final Design and Construction Administration Services at the MARC
Phase 1 Tier 1D – Natural Turf Field, 5-12 yr. old Playground, and Splash Pad

Dear Ms. Costello:
CHA is pleased to submit this proposal for final design and construction administration services for the
natural turf field, 5-12 yr. old playground, and splash pad portion of the (MARC) recreation complex at
Brunswick Landing.

PROJECT UNDERSTANDING
The Town has requested a proposal to complete schematic design, final design, permitting, and
construction administration services for the advancement of Phase 1 Tier 1D of the MARC recreation
complex master plan with some modifications. This project will include a natural turf field with ball-stop
netting, an age 5-12 yr. old playground with a shade pavilion, a splash pad, and associated surfacing,
perimeter fencing, connecting sidewalks, and utility connections. The natural grass field and 5-12 yr. old
playground portion of this project has been partially designed and/or permitted as part of the Master
Plan, but the Town has decided to include a splash pad as part of the 5-12 yr. old playground facility,
which will require full design starting at the conceptual level. It is anticipated that the splashpad would
be ADA compliant, with a poured in place surfacing, recirculating water, filtration and chemical systems.
The additional splash pad, modified layout, increased impervious area, and associated drainage
improvements are anticipated to require a major Development Review Amendment subject to Planning
Board approval.

SCOPE OF SERVICES
The purpose of these services is to advance the above described natural turf field portion of Phase 1
Tier 1D from the current 65% design development set of plans to 100% final design, initiate the design
of the 5-12 yr. old playground and splash pad from conceptual level, guide the permitting process,
assist the Town with bidding, and provide construction administration services through construction.
1. SCHEMATIC DESIGN (20%)
A. Project Initiation and Kick-off Meeting - CHA will attend a kick-off meeting with Town of
Brunswick and any other necessary stakeholders. The conformation of the scope of the
recreation complex program will be discussed with all parties.
B. CHA shall prepare schematic design plans for the project based on the approved conceptual
plan and budget for the proposed work. The schematic design documents shall develop the
concept to 20% completion and illustrate the project components, materials and quality.
C. The schematic design documents shall include typical plans and narratives for the proposed
work, and establish quality levels for equipment, systems and materials.
D. Prepare preliminary grading studies using the preliminary plan layout to identify the overall
grading of the site. We will evaluate the impact of project changes on existing stormwater
patterns and stormwater treatment previously designed.

E. Confirm the routing, capacity, and cost for connecting existing utility services into the project
site.
F. Meet with the Town of Brunswick Planning Staff, as well as Maine DEP, the Navy, and Maine
Dept of Health to review the preliminary site plan and obtain their comments regarding approval
issues.
G. CHA will prepare schematic design drawings for the proposed facility. The plans will likely
include the following:
 Existing Conditions Plan
 Layout Plan
 Grading and Drainage Plan
 Utility Plan
 Erosion & Sediment Control Plan(s)
H. CHA will prepare a schematic level cost estimate for the scope of work.
I.

CHA will review the schematic level documents with the Town of Brunswick prior to advancing
to the next stage of design.

J. CHA assumes up to three (3) meetings total for the schematic design phase. CHA will prepare
meeting minutes for all meetings. It is anticipated that all meetings will be virtual except for the
kick-off meeting.
2. DESIGN DEVELOPMENT (65%)
A. CHA anticipates preparing design development documents for site work based on the approved
schematic design documents and budget for the cost of the work. The design development
documents shall illustrate and describe the refinement of the design of the project.
B. The design development documents shall include typical details and specifications for the site
and utilities related to the work. The design development documents will refine and prepare the
details for equipment, systems and materials.
C. The design development drawings for the proposed facility are anticipated to include the
following:













Existing Condition Plan
Demolition Plan
Layout Plan
Grading and Drainage Plan
Utility Plan
Erosion & Sediment Control Plan(s)
Stormwater Management Plan suitable for Town and Maine DEP approvals
Splashpad Design Plans
Piping Plans
Landscape Plan
Site Electrical Plans
Construction Details

D. CHA will prepare a design development level cost estimate.
E. CHA will develop and submit plans and draft technical specifications sections to the Town for
review.
F. CHA assumes up to three (3) design meetings total for this phase. CHA will prepare meeting
minutes for all meetings.

3. PERMITTING
A. Local Permits
 Development Review Amendment Application: Prepare and submit a Development
Review Amendment application to the Town of Brunswick. This includes coordination with
Town staff, attendance at one Staff Review Committee meeting, attendance at one Planning
Board meeting, and preparation of one consolidated response to Town comments with
corresponding revisions to the application materials.
 Site Law Amendment: Prepare and submit a Site Location of Development Law permit
amendment to the Town of Brunswick.
 Stormwater Law Submission Amendment: Prepare and submit an amendment to the
existing Stormwater Management Law approval to the Maine Department of Environmental
Protection.
 Maine Department of Health Coordination: Coordinate with the Maine DHHS to confirm
applicable plan-review, permitting, and operational requirements for the splash pad. CHA will
develop and present a permitting set to the appropriate governing Health Department agency
for their review. The formal HD submission will occur immediately following the CD phase.
We are anticipating (at minimum) the following codes will come into play during this project:
i.
ii.
iii.
iv.
v.
vi.

State of Maine Rules Relating to Public Pools and Spas (10-144 C.M.R. ch. 202)
National Electrical Code Section 680
The Model Aquatic Health Code (MAHC) latest edition
NSF/ANSI 50: Equipment for Pools, Spas, Hot Tubs and Other Recreational Water
Facilities
2010 ADA Standards for Accessible Design for Recreational Facilities (Department of
Justice)
2024 International Swimming Pool and Spa code (ISPSC)

B. Assumptions
 The proposed improvements will not involve any impact to wetlands or other natural
resources.


CHA assumes the Town will contract directly with its environmental consultant for naturalresource investigations, hazardous-material investigation, environmental sampling, and
other specialized environmental studies not specifically identified in this scope. CHA will
coordinate with the Town’s environmental consultant as necessary.

4. CONSTRUCTION DOCUMENTS (100% DESIGN)
A. CHA will advance the current design plans, with the identified modifications: advance the
previously prepared Master Plan documents from approximately 65% design to final
construction documents and develop the newly added splash pad improvements from concept
design through final construction documents.
B. The construction drawings for the proposed facility are expected to include the following:








Cover Sheet
Existing Condition Plan
Demolition Plan
Layout Plans
Grading and Drainage Plans
Erosion & Sediment Control Plan(s)
Stormwater Management Plan








Utility Plans
Splashpad Design Plans
Piping Plans
Electrical Plans
Landscape Plan
Construction Details

C. CHA will prepare a construction level cost estimate.
D. CHA will prepare technical specifications for the proposed improvements.
E. CHA assumes up to (2) two design review meetings for this phase. CHA will prepare meeting
minutes.
F. CHA will provide up to (2) rendered presentation graphics based on the proposed site plan: (1) colorrendered site plan and (1) three-dimensional perspective rendering from a mutually agreed-upon
viewpoint.
G. CHA will provide up to (3) virtual stakeholder coordination sessions, one for each of the three planned
facilities (natural turf field, age 5-12 yr old playground, and splash pad).
5. BIDDING
A. CHA will prepare a bid package utilizing CHA’s standard front ends.
B. CHA will provide assistance in reviewing the qualifications of the bidders.
C. CHA will provide assistance in reviewing the bids.
D. CHA will provide assistance in issuing a notice to proceed to the lowest qualified contractor.
E. CHA will provide assistance in developing an agreement between the Town and the contractor.

6. CONSTRUCTION ADMINISTRATION
A. CHA will assist the Town in administering the construction contract.
B. CHA will be responsible for the following:
a. Shop drawing review
b. Review RFI’s and Change Orders
c. Reviewing construction progress at major milestones
d. Reviewing payment applications
e. Preparing a final punch list and verifying completion of work and recommendation for
final payment based upon compliance with the contract documents.
f.

CHA will perform up to ten (10) site visits based on bi-weekly meetings and a roughly 4month construction period, including the final punch-list walkthrough. CHA will provide
meeting notes for each construction visit.

Exclusions and Limitations
The following items are excluded at this time based on the limited scope of services provided:
A. No further boundary or topographic surveys (already provided)
B. No further geotechnical investigations (already provided)
C. No existing steam pipeline or vault modifications will be required.
D. No hazardous material testing or abatement design.

E. No subsurface utility location.
F. No building, architectural or structural design.
G. Pool Equipment building / shed design is excluded.
H. Testing and inspections of any nature or type are not included.
I.

Re-design services are not required or included in this scope of work. This includes changing
any of the owner approved splash pad design and notice to proceed after each stage in design.
Should re-design work be required, it may be billed and handled under a separate contract.

J. No LWCF grant application or coordination.

ANTICIPATED PROJECT SCHEDULE
CHA has developed an anticipated schedule for moving forward with construction on Phase 1 Tier 1D,
but this schedule is subject to change based on several factors.
Notice to Proceed ........................................................................... Early November 2026
Schematic Design ....................................... Early November 2026 – Mid December 2027
Design Development ........................................ Mid December 2027 – Late January 2027
Permitting..................................................................Late January 2027 – Late May 2027
100% Construction Documents .................................Late January 2027 – Late May 2027
Bidding .........................................................................Early June 2027 – Early July 2027
Construction Contract Award ...................................................................... Mid July 2027
First Phase of Construction ............................... Early August 2027 – Mid November 2027
Winter Shutdown.................................................... Mid November 2027 – Late April 2028
Second Phase of Construction ..................................... Late April 2028 – Early June 2028

PROJECT FEE
CHA proposes to complete these design and construction administration services for a lump sum fee.
Design and Construction Administration Services (Based on Construction Value of $1,400,000):
Schematic Design .................................................. $14,500
Design Development .............................................. $32,300
Permitting .............................................................. $22,500
100% Construction Documents ............................. $34,200
Bidding ..................................................................... $5,800
Construction Administration .................................. $23,500
Total ................ $132,800
We look forward to your comments regarding this submittal and working with you on another exciting
project!
Sincerely,

Jason Pollard, P.E.
Project Manager

Town of Brunswick, Maine

Item 127

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Town of Brunswick, Maine
DEPARTMENT OF PLANNING & DEVELOPMENT

MEMORANDUM
TO:

Town Council

FROM:

Julie Erdman, Director of Planning and Development
Jimmy Dealaman, Deputy Director of Planning and Development

DATE:

October 26, 2026

SUBJECT:

Proposed Zoning Amendment: Maximum Impervious Surface Area Exemption for
Municipal Facilities

I. INTRODUCTION
Municipal facilities, as defined in the Zoning Ordinance,1 are commonly located in or near the denser
areas they serve, allowing the Town to provide essential services efficiently and make use of existing
roads, utilities, and other public infrastructure. In these areas, however, municipal properties may have
limited land available to accommodate expanding operational needs. Allowing the Town to make more
effective use of centrally located municipal sites within the community’s developed areas can maximize
their public benefit.
The limitations of the current zoning standard have recently become evident at the Brunswick Police
Station at 85 Pleasant Street, where additional parking is needed to support department operations but
cannot be provided because the property is already at the maximum impervious surface area permitted in
the Growth Residential 6 (GR6) Zoning District. Maximum impervious surface area requirements serve
an important purpose by limiting stormwater runoff, reducing potential flooding and water-quality
impacts, and preserving opportunities for infiltration and landscaped areas. Municipal facilities, however,
differ from private development because the Town retains long-term responsibility for its properties and
associated infrastructure. The Town would remain responsible for addressing any impacts associated with
additional impervious area, including implementing necessary drainage improvements or stormwatersystem upgrades.
For these reasons, staff believe that a targeted zoning amendment (Attachment 1) is warranted to allow
the Planning Board to waive or modify maximum impervious surface coverage requirements for
municipal facilities. Feedback on an earlier draft indicated that any exemption should include more
specific criteria and require the municipality to demonstrate that no reasonable alternative exists and that
stormwater impacts can be adequately addressed. Staff have revised the proposed language to require the
following before the Planning Board may waive or modify the impervious surface coverage requirement:
1) a written recommendation from the Town Engineer finding that stormwater impacts can be adequately
addressed and 2) a determination by the Planning Board that based on an alternatives analysis submitted
1

Brunswick Zoning Ordinance § 1.7, “Municipal Facility”: Any Town owned or leased facility that is provided to
meet a municipal need, including, but not limited to recreational facilities, municipal offices, and utilities provided
by Brunswick and Topsham Water District and Brunswick Sewer District necessary to provide utility services to
residents of the Town, but not including schools. Facilities of the Brunswick and Topsham Water District, the
Brunswick Sewer District, and any facility that was formerly Town owned but has since been purchased, transferred,
or leased from the Town in order to continue to provide services to meet a municipal need, are considered to be
municipal facilities.

with an application, that no reasonable alternative would accommodate the intended municipal use or
facility on the lot.
Planning staff believe these criteria provide a useful check on future municipal development by ensuring
that alternatives are considered and stormwater impacts are adequately considered; the proposed waiver
language would also provide the Town with greater flexibility to meet public-service needs and make
efficient use of municipal properties. It would apply only to the maximum impervious surface area, and
municipal projects would remain subject to all other applicable development review, stormwater
management, drainage, erosion control, landscaping, buffering, and environmental requirements.
II. COMPREHENSIVE PLAN CONSISTENCY
On October 13, the Planning Board recommended revising the language to require an alternatives analysis
demonstrating that no reasonable alternative would accommodate the intended municipal use or facility on
the lot. With this revision, the Board found that the amendments further the recommendations and strategies
contained in Brunswick’s Comprehensive Plan. Staff have incorporated the Board’s recommendation into
the draft attached to this memo.
The Planning Board’s recommendation of consistency with
the Town’s Comprehensive Plan is supported by the
following policies and objectives. The Plan’s vision
promotes increasing access to necessary services and
facilities (p. 8). Key Policy Area H calls for the Town to
develop economically sustainable plans for repair,
maintenance and improvement of all municipal facilities and
lands, while evaluating and planning for future facilities
needs (p. 118). Allowing the Town to improve an existing
municipal site, rather than necessitating the acquisition or
development of additional property to meet the standard,
directly supports this policy direction.
Key Policy Area A further supports the use of zoning and
municipal policies to strategically direct development
toward areas where infrastructure exists. The proposed Figure 1: Comprehensive Plan Policy Area
amendments would provide greater flexibility for Diagram
municipal facilities located within these more developed
and infrastructure-served areas. Specifically, Action A.5 directs the Town to fine-tune dimensional
standards in the Growth Area, including lot-coverage requirements, to regulate desired development that
complements surrounding neighborhoods.
The amendments would also remain compatible with the Plan’s environmental policies. Exempting
municipal facilities from the maximum impervious surface area requirement would not exempt them from
standards requiring stormwater treatment, drainage improvements, or mitigation of environmental impacts.
The proposal would balance the Plan’s objectives for efficient municipal facilities with its objectives for
protecting water quality and improving municipal stormwater infrastructure.
III. DRAFT MOTION
It is requested that the Town Council schedule a public hearing for November 16, 2026, on the attached
draft zoning text amendments.

Town of Brunswick, Maine
DEPARTMENT OF PLANNING & DEVELOPMENT

IV. ATTACHMENTS
1. Draft Zoning Text Amendments (revised 10/13/2026)
2. Staff Review Committee Minutes 9-23-2026

Sec. 4.2. Dimensional and Density Standards.
4.2.1. General Standard.
All development must comply with the applicable density and dimensional standards of the district in which
the development is located.
4.2.2. Specific Standards.
A.

The tables in Subsection 4.2.3 (Growth Area Dimensional and Density Standards) and Subsection 4.2.4 (Rural
Area Dimensional Standards) set forth density and dimensional standards applicable to development in the
various Growth Area and Rural Area base zoning districts. The standards in the tables are supplemented by
provisions in Subsection 4.2.5 (Supplementary Dimensional Standards and Exceptions) that set forth
additional standards, alternative standards, and exceptions to the standards in the tables. Where standards
in Subsection 4.2.5 conflict with those in Subsection 4.2.2 or Subsection 4.2.3, the standards in Subsection
4.2.5 shall govern.

B.

Nothing in this Ordinance precludes the subdivision of buildings into units, either attached or detached, on a
single lot, provided that all applicable lot area, dimensional, and density standards are met. Applications for
approval of any such proposal that involve Development Review must also include all legal documents
related to unit associations, ownership in common, and appropriate by-laws, deeds, and covenants to be
recorded in the Cumberland County Registry of Deeds by the applicant.

C.

If a Common Development Plan designation has been obtained pursuant to Subsection 5.2.9.H, the terms of
that designation may vary the standards in Tables 4.2.3 and may result in the required dimensional standards
applying to the lot(s) approved as the Common Development Plan area.

D.

If the density standard set forth in Table 4.2.3, as applied, results in fewer than four dwelling units for an
undeveloped lot, or two units for a developed lot, increased density shall be permitted in accordance with
30-A M.R.S.A. § 4364-A provided other applicable dimensional standards are met.

E.

If the density standard set forth in Table 4.2.4, as applied, results in fewer than two dwelling units for a lot
without a dwelling unit, increased density shall be permitted in accordance with 30-A M.R.S.A. § 4364-A
provided other applicable dimensional standards are met.

F.

For municipal facilities, impervious surface coverage requirements may be waived or modified by the
Planning Board, if the Town Engineer has submitted a written recommendation finding that stormwater
impacts can be adequately addressed and the Planning Board determines, based on an alternatives analysis
submitted with the application, that no reasonable alternative would accommodate the intended municipal
use or facility on the lot.

Created: 2026-06-18 14:49:30 [EST]

(Supp. No. 39)
Page 1 of 1

Town of Brunswick
PLANNING & CODES
Committee:

Staff Review Committee

Date of Meeting:

September 23rd, 2026
Emily Stone, Planning Tech

Minutes Prepared
By:

Time:

10:00 AM

Location:

Town Hall, Council
Chambers / Zoom

1. Purpose of Meeting (Weekly meeting, Training, Workshop, etc.…)
Weekly meeting
2. Attendance
Staff:

Matthew James, Land Use Planner
Chrissy Adamowicz, Project Manager, Economic Development
Taylor Lund, Code Enforcement Officer/Zoning Administrator
Ashley Charleson, Environmental Planner
Josh Sean – Deputy Fire Chief
Jim Flood – Water District
Ryan Leighton, Director of Public Works
Jen Nicholson – Brunswick Sewer District
Todd Ridlon – Brunswick Police Department

Non-SRC Staff:
Applicants:
Public:
3. Meeting Agenda
1. Case No. 26-036 – Maximum Impervious Surface for Municipal Facilities: The Staff Review
Committee will review and make a recommendation to the Planning Board on Zoning Text
Amendments prepared by the Town’s Planning Department to amend Appendix A (Zoning
Ordinance) of the Municipal Code of Ordinances, Chapter 4, Section 4.2.2, to allow the Planning
Board to waive or modify the maximum impervious surface coverage requirement for municipal
facilities.
4. Discussion, Decisions, Issues
Matt – I’ll start online with comments.
Jen – I have no comments.
Ryan – I’m all set.
Josh – All set.
Todd – I’m good.
10/8/26
Page 1 of 2

Chrissy – All set.
Matt - I don't really have any comments. You know, I'll say for the record that I think that this a great
way of reducing municipal sprawl. We do try to keep our facilities contained to individual sites, and
the ability to expand our current facilities is both more cost-effective and is better for the employees
working at those sites so that they're not split up.
I do have a comment from Julie. She says that an amendment was previously considered to exempt
all municipal facilities from impervious service requirements, but there had been concern from the
planning board and councilors, and staff that giving the town a straight exemption was not a good
idea. So, this new draft amendment provides an ability for the planning board to reduce or waive the
impervious service requirements for municipal projects if there's no reasonable alternative. It's the
staff's opinion that municipal facilities provide a public benefit and should be afforded flexibility in this
regard.
Taylor - I had a couple questions. One of them already was answered, so the maximum can be
waived entirely. I would like to see some language added that the town engineer must determine
stormwater impacts can be adequately addressed. It might be cleaner organizationally to put this
under section 4.2.5, as that contains the additional standards, alternative standards, and exemptions
to the dimensional tables. I guess my third concern is already addressed, too because it basically
says limited to the minimum necessary to accommodate municipal use of facility, which sort of
speaks to if there's no reasonable alternative. So, I'm all set.
Ashley - I guess my concern is how this would be affected if the waiver requested occurs in an urban
impaired stream or urban impaired watershed, as designated by DEP.
Matt - My understanding is that while this would allow a waiver for the zoning requirement, it doesn't
trump any of the other requirements of the ordinance. So, it may allow on a lot that isn't in any
overlays at all to expand more. But if the lot is constrained by both the normal zoning ordinance as
well as environmental overlays, then those environmental overlays would still be in effect.
Ashely - That satisfies my concerns.
Jim – I’m all set.
Matt – Okay. The room has cleared out, and I don't think I see anybody online. Any other staff
comments online or in the room? No. I think at this time we can adjourn.

10/8/26
Page 2 of 2

Town of Brunswick, Maine

Item 128

Back up
materials

Town of Brunswick, Maine
DEPARTMENT OF PLANNING & DEVELOPMENT

MEMORANDUM
TO:

Town Council
Julia Henze, Town Manager

FROM:

Julie Erdman, Director of Planning and Development

DATE:

October 26, 2026

SUBJECT:

Data Center Moratorium Extension

On June 1, 2026, the Town Council adopted a 180-day moratorium on the siting, permitting, construction,
or operation of new, enlarged, or expanded data centers with an electrical capacity of one megawatt or
greater (Attachment 1). The moratorium was adopted to provide the Town with time to evaluate the
potential impacts of these facilities and consider appropriate regulations. Areas of concern include demands
on electrical and water infrastructure, noise, and other potential environmental impacts.
On August 3, 2026, the Town Council held a workshop to discuss data centers and potential approaches to
regulating these facilities. At that meeting, staff presented a preliminary draft of potential zoning regulations
for the Council’s initial consideration. The draft was intended to illustrate one possible regulatory
framework and facilitate discussion of key policy questions, including whether and to what extent data
centers should be allowed in Brunswick and what facility sizes, if any, may be appropriate.
Council discussion at the workshop indicated that a majority of Councilors favored an outright prohibition
of major data centers rather than an approach focused on regulating their development and operation. The
Town Attorney advised staff that pursuing a prohibition would require an in-depth analysis of the potential
impacts of these facilities to support the Town’s approach. Such analysis could include a grid-impact study
prepared by a qualified energy professional. To date, planning staff have not identified a consultant
available to perform this analysis.
The existing moratorium was established to provide time for the Town to evaluate data center impacts and
develop an appropriate regulatory framework. However, the Council’s discussion on August 3 identified a
potential policy direction that requires additional technical review and legal consideration beyond the initial
regulatory approach contemplated by staff.
Extending the moratorium would provide the Town with additional time to:
• Identify and retain a qualified consultant to evaluate potential electrical grid impacts and other
relevant infrastructure considerations.
• Further assess the potential environmental, infrastructure, and community impacts associated with
major data centers.
• Work with the Town Attorney to evaluate the legal considerations associated with a potential
prohibition and determine what analysis is necessary to support the Town’s approach.
• Develop and present options for Council consideration that reflect the Council’s policy direction
and are informed by appropriate technical and legal review.
Staff recommends that the Town Council schedule a public hearing for November 16, 2026 to consider
extending the existing data center moratorium to allow sufficient time for the Town to obtain the necessary

technical expertise, evaluate potential impacts, and work with the Town Attorney to develop an appropriate
approach for Council consideration.
I. ATTACHMENTS
1. Data Center Moratorium Extension

FIRST EXTENSION OF AN EMERGENCY MORATORIUM
REGARDING DATA CENTERS
Town of Brunswick, Maine
WHEREAS, the Town Council of the Town of Brunswick, Maine, after due consideration,
find pursuant to 30-A M.R.S. § 4356 as follows:
1) There has been a recent increase in proposals to develop large-scale data centers within
the State of Maine;
2) Data centers consume disproportionate amounts of water and electrical energy, often
equivalent to that used by tens of thousands of homes;
3) Data centers are known to strain local energy grids and result in an increase in residential
utility costs;
4) Data centers can create noise pollution, heat islands, and have significant environmental
impacts, requiring large amounts of water to function;
5) The development of data centers within the Town, without appropriate ordinance and
regulatory standards, is likely to result in an overburdening of Town resources and
facilities;
6) The Brunswick’s Land Use Ordinance and other available Town Codes and regulations
are inadequate to prevent the serious public harm that may result from the development
of data centers in the Town or provide for the effective review and regulation of the
location and operation of data centers in the Town;
7) The Town requires at least 180 days to gather information regarding the potential effect
of data centers on the local energy grid and environment and to develop and implement
ordinances and regulations necessary to address these development pressures and protect
the public health and safety and welfare of the Town’s residents; and
8) The Town Council finds that the foregoing facts necessitate the imposition of a temporary
moratorium on data centers.
NOW THEREFORE, be it ordained by the Town Council of the Town of Brunswick as
follows:
1) This Data Center Moratorium (“Moratorium”) is hereby extended pursuant to the
authority granted to Town of Brunswick under 30-A M.R.S. § 3001 and 30-A M.R.S. §
4356 and, in furtherance thereof, the Town Council hereby declares a moratorium on the
siting, permitting, construction and operation of data centers within the Town of
Brunswick;
2) Where the Town Council intended to use the Moratorium period to adopt ordinances
governing the siting, permitting, construction and operation of data centers and additional
time is needed to complete that work, this extension shall take effect immediately upon
the Data Center Moratorium’s expiration on November 28, 2026 and shall remain in
effect for one hundred and eighty (180) days from its effective date, unless extended by
Error! Unknown document property name.

order of the Town Council or repealed or modified by ordinance, for the express purpose
of drafting an amendment to the Brunswick Land Use Ordinance and other Town codes
and regulations to establish appropriate standards for the siting, permitting, construction
and operation of data centers within the Town of Brunswick.
3) During the effective period of this Moratorium, no official, officer, board or agency of the
Town of Brunswick shall accept, process, approve, deny or in any other way act upon any
application or request for any type of permit or approval relating to the siting, permitting,
construction or operation of a new, enlarged or expanded data center with electrical
capacity of 1 megawatt or greater within the Town of Brunswick.
4) For the purposes of this Moratorium, "data center" means any facility which may be a
freestanding structure or a facility within a larger structure, that primarily contains
electronic equipment used to process, store and transmit digital information that uses
environmental control equipment to maintain the proper conditions for the operation of
electronic equipment.
5) Notwithstanding 1 M.R.S. § 302, or any law to the contrary, and regardless of the date of
its enactment, this Moratorium shall apply retroactively to any and all proceedings or
applications filed on or after date of enactment.
6) If any data center is opened or operated within the Town in violation of this Moratorium
Ordinance, such operation shall constitute a violation of this Moratorium and each day of
such violation shall constitute a separate violation of this Moratorium. The Town’s
officers, officials and employees are hereby authorized to institute any and all rights
available to it pursuant to 30-A M.R.S. § 4452, including fines and penalties, injunctive
relief, and its reasonable attorneys’ fees and costs in prosecuting any such violation; and
7) Any of the Town’s ordinances that are inconsistent or in conflict with the provisions of
this Moratorium are hereby repealed to the extent applicable for the duration of the
moratorium imposed by this Moratorium. If any section or provision of this Moratorium
is declared by a court of competent jurisdiction to be invalid, such a declaration shall not
invalidate any other section or provision.

Proposed to Town Council: May 18, 2026
Public Hearing: June 1, 2026
Adopted: June 1, 2026
Extension
Proposed to Town Council: November 2, 2026
Public Hearing: November 16, 2026
Adopted:

Error! Unknown document property name.

Emergency Declaration1
In accordance with Section 212 of the Charter of the Town of Brunswick, Maine, and any other enabling
legislation, for the reasons set forth in the preamble above, the Town Council declares the existence of an
emergency affecting life, health, property, or public peace. This Moratorium shall be in effect
immediately upon enactment and shall remain in place for 180 days from the date of enactment.

1

Section 212. - Emergency ordinances.
(a) To meet a public emergency affecting life, health, property or the public peace, the council may enact one
or more emergency ordinances, but such ordinances may not levy taxes, grant, renew or extend a franchise,
or authorize the borrowing of money.
(b) An emergency ordinance shall be plainly designated an emergency ordinance and, after the enacting clause,
it shall contain a declaration stating the existence of an emergency, which shall be described in clear and
specific terms.
(c) An emergency ordinance may be enacted with or without amendment or rejected at the meeting at which it
is introduced, but the affirmative vote of at least 6 councilors shall be required for enactment. After its
enactment the text of the ordinance shall be published and printed in a newspaper having a general
circulation in the community, where it is reasonable to do so in the opinion of the council, and posted in at
least 2 public places. Otherwise, the notice must contain a reasonable summary of the enacted ordinance. It
shall become effective upon enactment, but it shall automatically stand repealed as of the 50th day
following the date on which it was enacted unless it had been enacted as a regular ordinance according to
sections 210 and 211 of this article at the time it was adopted as an emergency ordinance.
(d) An emergency ordinance may be repealed by the enactment of a repealing ordinance in the same manner
specified in this section for the enactment of emergency ordinances. An emergency ordinance may become
a regular ordinance by its reenactment according to sections 210 and 211 of this article.
Error! Unknown document property name.

Town of Brunswick, Maine

Item 129

Back up
materials

Appointments Committee Memorandum
To: Brunswick Town Clerk Fran Smith, Assistant Town Clerk Ali Burnette, Town Council Members, Town
Manager Henze
From: Brunswick Appointments Committee
Subject: Committee Recommendations October 2026
Date: October 13, 2026
Meeting Summary:
The appointments committee met on Monday, October 13, 2026, and interviewed six (6) individuals for
five (5) committees. The following are The Committee’s recommendations for appointments.

Recommended Appointments:
Housing Committee
• Applicants:

•

o Celeste Yakawonis
o Melissa Fochesato

Vacancies:

o 2 members - 3-year term to begin November 5, 2026, and to expire on November 6,
2029

•

Recommendations:

o Celeste Yakawonis-reappointment to a 3-year term to begin November 5, 2026, and to
expire on November 6, 2029
o Melissa Fochesato-reappointment to a 3-year term to begin November 5, 2026, and to
expire on November 6, 2029

Personnel Board
• Applicants:
o Russ Wrede
• Vacancies:
o 1 member – 3-year term to begin January 12, 2027, and to expire on January 12, 2030
• Recommendations:
o Russ Wrede-reappointment to a 3-year term to begin January 12, 2027, and to expire on
January 12, 2030
Zoning Board of Appeals
• Applicants:
o Santiago Zaidiza
• Vacancies:
o 2 associate members – 3-year terms to begin October 20, 2026, and to expire on October
20, 2029

1 associate member - balance of 3-year terms to begin immediately and to expire on
December 18, 2029
Recommendations:
o Santiago Zaidiza- associate member balance of 3-year terms to begin immediately and to
expire on December 18, 2029
o
o

•

Shellfish Committee
• Applicants:
o Audrey Cubler
o Blaine Lund
• Vacancies:
o 1 student harvester-balance of 1 year term to begin immediately and to expire June 30,
2027
o 1 citizen/harvester- 3-year term to begin May 1, 2026, and to expire on May 1, 2029
o 1 citizen/harvester- balance of 3-year term to begin immediately and to expire on May 1,
2027
• Recommendations:
o Audrey Cubler- balance of 3-year term to begin immediately and to expire on May 1, 2027
Sustainability Committee
• Applicants:
o Austin Skeens
• Vacancies:
o 1 member- 3- year term to begin immediately and expire January 1, 2030
• Recommendations:
o Austin Skeens-3-year term to begin immediately and expire January 1, 2030

Prepared by:
Kim Anderson
Chair, Brunswick Appointments Committee

From:
To:
Subject:
Date:

[email protected]
Fran Smith; Ali Burnette
Online Form Submittal: Board Application Form
Tuesday, September 1, 2026 12:59:08 PM

Board Application Form
We encourage residents from all backgrounds and experience levels to apply to a
Board, Commission or Committee.
You do not need to sign in or create an account; you may submit an application
without one.
The completion of this application allows a person to be considered for a Town of
Brunswick Board, Commission or Committee, but it does not guarantee
placement.
The information submitted will be sent to the Brunswick Town Clerk's Office.
Information is not shared with data collectors but applications are public
information.

Select the Board,
Commission, or
Committee applying for

Marine Resource Committee

If Other, what committee OR specific membership type
Fill this in if the Committee you are applying for is not listed OR if the Committee
you applied for has different membership types such as, alternative, full, citizen,
commercial, etc.

If committee not on list,
please type here

Shellfish Committee

First Name

Audrey

Last Name

Cubler

Address1

17 Larry Lane

Address2

Field not completed.

City

Brunswick

State

Maine

Zip

04011

Phone Number
Alternate Phone
Number (optional)

Field not completed.

Email Address
Occupation

Waitress at Pomelia

Are you currently
serving on other
Boards, Commissions,
or Committees?

No

If yes, which

Field not completed.

Have you served on a
Board, Commission, or
Committee before?

No

If yes, which

Field not completed.

1. Have you had any
volunteer experience?
If yes, please explain:

During COVID sharing encouragement with homebound persons
via Zoom and telephone calls; during college years involved with
PIRG groups on campus as president organizing
homeless/hungry awareness projects.

2. Tell us about any
experience, education,
knowledge, interest, or
abilities you have that
would contribute to the
activities on the Board,
Commission or
Committee?

I was a stay-at-home mom for over a decade. I've homeschooled
my two teens from Kindergarten through their current year (they
are seniors this fall.) I have a degree in
anthropology/archaeology. I am concerned with keeping our
environment clean and that the local resources are sustained for
future generations. I recently obtained my recreational shellfish
license (Resident Recreational Harvester.) While digging for
clams is different than digging for archaeological clues from the
past, I believe that both are their own form of "treasure" for the
public to enjoy. I am willing to serve as a committee member and
share input for the sake of the community to help protect these
valuable resources we have locally.

3. Do you have any
questions about what
the Board, Commission
or Committee does or
its charge?

Not at present.

4. Are you aware of the
time involved and

Yes.

would you be able to
attend most of the
meetings?
5. Do you have any
conflicts of interest?
Specifically, a conflict
of interest that might
involve either a direct
financial gain or any
other gains?

I have no conflict of interest.

6. Do you have
anything you would like
to add

I look forward to contributing to "One Brunswick, Beautifully
Balanced."

Upload Resume
(Optional)

Field not completed.

Email not displaying correctly? View it in your browser.

From:
To:
Subject:
Date:

[email protected]
Fran Smith; Ali Burnette
Online Form Submittal: Board Application Form
Friday, September 25, 2026 4:24:13 PM

Board Application Form
We encourage residents from all backgrounds and experience levels to apply to a
Board, Commission or Committee.
You do not need to sign in or create an account; you may submit an application
without one.
The completion of this application allows a person to be considered for a Town of
Brunswick Board, Commission or Committee, but it does not guarantee
placement.
The information submitted will be sent to the Brunswick Town Clerk's Office.
Information is not shared with data collectors but applications are public
information.

Select the Board,
Commission, or
Committee applying for

Housing Committee

If Other, what committee OR specific membership type
Fill this in if the Committee you are applying for is not listed OR if the Committee
you applied for has different membership types such as, alternative, full, citizen,
commercial, etc.

If committee not on list,
please type here

Committee or Membership Type

First Name

Melissa

Last Name

Fochesato

Address1

6 Penny Lane

Address2

Field not completed.

City

Brunswick

State

ME

Zip

04011

Phone Number
Alternate Phone
Number (optional)

Field not completed.

Email Address
Occupation

Director, Community Health

Are you currently
serving on other
Boards, Commissions,
or Committees?

Yes

If yes, which

Housing

Have you served on a
Board, Commission, or
Committee before?

Yes

If yes, which

Housing

1. Have you had any
volunteer experience?
If yes, please explain:

I have a long and current history of serving on many boards and
committees, including school, municipal and church. I have also
volunteered to support our immigrant population and as a
chaperone on school trips.

2. Tell us about any
experience, education,
knowledge, interest, or
abilities you have that
would contribute to the
activities on the Board,
Commission or
Committee?

I served on the temporary and initial Housing Committee,
contributing my experience, education and knowledge of the
impact of social drivers of health on a person's health, wellbeing,
and ability to thrive. I am interested in creating housing that is
accessible to all.

3. Do you have any
questions about what
the Board, Commission
or Committee does or
its charge?

Not at this time

4. Are you aware of the
time involved and
would you be able to
attend most of the
meetings?

Yes

5. Do you have any
conflicts of interest?
Specifically, a conflict
of interest that might
involve either a direct
financial gain or any
other gains?

No

6. Do you have
anything you would like
to add

I am proud of the hard work and success of the Housing
Committee, and enjoy supporting them as secretary. I feel the
ordinances and policies we have suggested to Council is starting
to benefit our community.

Upload Resume
(Optional)

Fochesato Resume 2026.pdf

Email not displaying correctly? View it in your browser.

1. Have you had any volunteer experience? If yes, please explain:
Yes. A lot of my time has been centered around community service. I have volunteered and worked
______________________________________________________________________________
with food access programs, farmers markets, and conservation organizations. Communities, and organ______________________________________________________________________________
zations, cannot exist without volunteer groups. I see that every day with the 900+ volunteers we have at
______________________________________________________________________________
Mid Coast Hunger Prevention Program. I would love to continue adding to the list of projects I have
______________________________________________________________________________
volunteered with and be deeply immersed in what we need to improve here in Brunswick.
______________________________________________________________________________
2. Tell us about any experience, education, knowledge, interest or abilities you have that would
contribute to the activities on the Board, Commission or Committee?
My
background is a mix of food systems, nonprofit work, agriculture, conservation, and business. I have
______________________________________________________________________________
a degree in Food Science and Technology, experience working with food access organizations and
______________________________________________________________________________
farmers markets, and I am currently pursuing my MBA focused on building stronger leadership and
______________________________________________________________________________
financial skills. I have lived experience growing up with food insecurity and have started building a career
______________________________________________________________________________
out of giving back to people physically through farming and conservation work, working at nonprofit
______________________________________________________________________________
organizations, and acquiring skills in business to run organizations in the future that focus on local
______________________________________________________________________________
fsustainability. I recently moved to Brunswick and I am excited to become more involved, learn from
______________________________________________________________________________
longtime community members, and contribute whatever skills and energy I can bring!
______________________________________________________________________________
3. Do you have any questions about what the Board, Commission or Committee does or its
charge?
I would love to learn more about the current priorities of the Board, and any new or exciting
______________________________________________________________________________
upcoming projects! I am interested in understanding big-picture goals of improving our community and
______________________________________________________________________________
how the team decides what to tackle year-over-year.
______________________________________________________________________________
______________________________________________________________________________
4. Are you aware of the time involved and would you be able to attend most of the meetings?
Yes! I am free to attend most, if not every meeting. I am very much comitted to allocating the time
______________________________________________________________________________
required to be present in the meetings and any additional work that might be required afterword.
______________________________________________________________________________
______________________________________________________________________________
5. Do you have any conflicts of interest? Specifically, a conflict of interest that might involve
either a direct financial gain or any other gains?
No. I do not have any conflicts of interest that I am aware of. I would approach this role with the
______________________________________________________________________________
goal of serving the community and making decisions that are fair, thoughtful, and in the best
______________________________________________________________________________
interest of Brunswick.
______________________________________________________________________________
6. Do you have anything you would like to add?
I am still getting to know Brunswick, but one of the reasons I was excited to move here was the
______________________________________________________________________________
strong sense of community and the number of people who actively work to make this town a better place.
______________________________________________________________________________
I would love to be a part of the great community we have here delving into issues that the town faces!
______________________________________________________________________________
______________________________________________________________________________

Thank you for your interest in serving the citizens of Brunswick.
Page 2 of 2

Rev. 08/22

Town of Brunswick, Maine

Consent Agenda
a)
Back up

materials

Draft
TOWN COUNCIL
Regular Meeting
Minutes
October 19, 2026, 6:30 P.M.
Town Hall - Council Chambers
85 Union Street, Brunswick, Maine
Present:

Richard Ellis, James Ecker, Corinne Perreault, Kim Anderson, Jennifer
Hicks, Ramona Thieme, Steve Weems, Kathy Wilson, and Nathan
MacDonald

Councilors Absent: None
Town Staff Present: Jay Astle, Assistant Town Manager; Fran Smith, Town Clerk; Julie
Erdman, Director of Planning and Development; Derryen Plante, Finance
Director; Deborah Crocker, Human Services Director; Laura Smith,
Engineer; Chrissy Adamowicz, Project Manager; and video crew.
Chair MacDonald called the meeting to order and asked if the meeting was properly noticed
which the Town Clerk. He led the Pledge of Allegiance.
Adjustments to Agenda:

None

Public Comments/Announcements: (This item was discussed at 6:33p.m.)
Councilor Hicks reminded citizens of the Brunswick Landing Community meeting this
Thursday.
Councilor Perreault reminded everyone that candidates' signs should not be stolen. She also
mentioned the car safety check on October 24th from 9 to 11 am at the Fire Station.
Councilor Ellis reminded citizens of the Goblin parade on October 31, 2026.
Councilor Thieme said candidate signs cannot be placed on town-owned property or rights-ofway.
Bruce Kantner spoke about the candidate forum and said it was a great opportunity to hear about
it in town. Candidates addressed these issues. He provided a list of the topics discussed.
Louise Hart spoke regarding the candidate forum and how she was very impressed. She quoted
some of the candidates' comments and urged people to watch the event.
Paul Whitcomb spoke about Brunswick Landing. The candidate said the council should consider
filing suit against the Navy over the PFAS spill.

Town Council Minutes
October 19, 2026
Page 2
MANAGER’S REPORT (This item was discussed at 6:47 p.m.)
a) Financial Reports – September 2026
Assistant Manager Astle provided this update.
b) Absentee Ballots
Clerk Smith provided this update.
c) MRRA Board Meeting – Wednesday, October 28, 2026, 4-5:30 PM at Tech Place
Assistant Manager Astle provided this update.
d) Tedford Housing Report
Andrew Lardie, Executive Director, made this presentation, and responded to questions from
Councilor Ellis.
Michelle Baldwin, Director of Programs, responded to questions from Councilor Thieme and
Councilor Hicks.
Councilor Perreault asked questions to which Melissa Fochesato, Mid Coast Hospital, responded.
PUBLIC HEARINGS
119.

The Town Council will hear public comments to adopt amendments to the General
Assistance Maximums on an emergency and regular basis and will take any
appropriate action. (Human Services Director) (This item was discussed at 7:23 p.m.)

Chair MacDonald opened the public hearings.
Director Crocker introduced this item.
Councilor Hicks spoke regarding this item.
Chair MacDonald closed the public hearing.
Councilor Hicks moved, Councilor Wilson seconded, to adopt the updated General
Assistance Maximums on an emergency and a regular basis. The motion carried with nine
(9) yeas.
120.

The Town Council will hear public comments to approve a proposed contract
zoning application and will take any appropriate action. (Planning and
Development) (This item was discussed at 7:30 p.m.)

Town Council Minutes
October 19, 2026
Page 3
Chair MacDonald opened the public hearings.
Director Erdman introduced this item.
Ryan Barnes, representing 53 Maine Street Associates, made a presentation and responded to
questions from Councilor Perreault
Questions Councilor Hicks, Chair MacDonald, Councilor Perreault, and Councilor Ellis asked
questions to which Mr. Holman, developer, responded.
Councilor Hicks – question Director Erdman
Members of the public speaking:
Paul Whitcomb
Phil Carey
Nat Shed
Chair MacDonald closed the public hearing.
MOTION:
Councilor Ellis moved, Councilor Weems seconded, to approve the proposed contract
zoning application.
Councilor Thieme, Councilor Weems, Councilor Ellis, Councilor Wilson, Chair MacDonald,
Councilor Perreault, Councilor Anderson, Councilor Hicks, and Councilor Ecker spoke
regarding this motion.
Councilor Ellis asked questions to which Mr. Holman responded.
VOTE ON MOTION:
Councilor Ellis moved, Councilor Weems seconded, to approve the proposed contract
zoning application. The motion carried with (7) yeas. Councilor Perreault and Councilor
Thieme were opposed.
NEW BUSINESS
121.

The Town Council will consider setting a public hearing for November 2, 2026, to
approve Phase II of a Housing Assistance Community Development Block Grant for
Brunswick Bay Cooperative and will take any appropriate action. (Economic
Development Project Manager) (This item was discussed at 8:40 p.m.)

Project Manager Adamowicz introduced this item, and responded to questions from Councilor
Thieme

Town Council Minutes
October 19, 2026
Page 4
Councilor Weems moved, Councilor Ellis seconded, to set a public hearing for November
2, 2026, to approve Phase II of a Housing Assistance Community Development Block Grant
for Brunswick Bay Cooperative. The motion carried with nine (9) yeas.
1. 122. The Town Council will consider “A Resolution Authorizing a
Cooperative Agreement with the Maine Department of Transportation for a
Business Partnership Agreement Grant for the Project to Create a Public
Roadway Connecting Admiral Fitch Drive to Bath Road by Constructing a New
Realignment Allagash Drive and Improving the Access Road Connection to Bath
Road” and will take any appropriate action. (Economic Development Director)
(This item was discussed at 8:44 p.m.)
Director Costello introduced this item and responded to questions from Councilor Perreault,
Councilor Thieme, Councilor Ellis, and Councilor Hicks.
Engineer Smith responded to questions from Councilor Hicks.
Councilor Hicks moved, Councilor Thieme seconded, to adopt “A Resolution Authorizing
a Cooperative Agreement with the Maine Department of Transportation for a Business
Partnership Agreement Grant for the Project to Create a Public Roadway Connecting
Admiral Fitch Drive to Bath Road by Constructing a New Realignment Allagash Drive and
Improving the Access Road Connection to Bath Road”. The motion carried with nine (9)
yeas.
(A copy of the adopted resolution will be attached to the official minutes.)
123

The Town Council will hear a report and consider approving the Social Services
Committee grant recommendations totaling $45,000 and take any appropriate
action. (Social Services Committee) (This item was discussed at 9:03 p.m.)

Chair MacDonald introduced this item and responded to questions from Councilor Hicks.
Councilor Perreault spoke regarding this item.
Faith Barnes spoke regarding this item.
Dana Bateman spoke regarding this item.
Jackie Ellis spoke regarding this item.
Councilor Hicks spoke regarding this item.
Councilor Perreault moved, Councilor Thieme seconded, to approve the Social Services
Committee grant recommendations totaling $45,000. The motion carried with nine (9) yeas.

Town Council Minutes
October 19, 2026
Page 5
(A copy of the approved request will be attached to the permanent record.)
CONSENT AGENDA (This item was discussed at 9:19 p.m.)
a) Minutes October 5, 2026
b) Special Amusement License for Bowdoin College (Magee’s), 3700 College Station
c) Special Amusement License Broadway Delicatessen, 142 Maine Street
d) Election Warden and Deputy Warden
i.
Frances Smith – Warden
ii.
Joseph Zrioka – Deputy Warden
iii. Sara King - Deputy Warden
iv.
Ali Burnette – Deputy Warden
Councilor Ellis moved, Councilor Wilson seconded, to approve the Consent Agenda. The
motion carried with nine (9) yeas
Councilor Hicks moved, Councilor Thieme seconded, to adjourn the meeting. The motion
carried with nine (9) yeas
The meeting adjourned at 9:21 p.m.
PLEASE NOTE: THESE MINUTES ARE ACTION MINUTES. THE ENTIRE
MEETING CAN BE VIEWED AT WWW.BRUNSWICKME.GOV.

Frances M. Smith
Town Clerk

November 3, 2026
Date of Approval

Council Chair

Town of Brunswick, Maine

Consent Agenda
b)
Back up

materials

Town of Brunswick, Maine

Consent Agenda
c)
Back up

materials

Town of Brunswick, Maine
OFFICE OF THE TOWN CLERK

MEMORANDUM
TO:

Town Council

FROM:

Fran Smith, Town Clerk

DATE:

October 14, 2026

SUBJECT:

Games of Chance

Enclosed is an application for the American Legion George T. Files Post 20 to register with the
Gambling Control Unit for Beano/Bingo. In previous years, the council has approved this
applicant's license request, as well as other applicants, for a one-year term only.
The Gambling Control Unit allows applicants to request a five-year term, and this applicant is
seeking that consideration. If approved, the license would run from January 1, 2027, until
December 31, 2032.
Our recommendation is granting the license for a one-year term from January 1, 2027, to December
31, 2027, to align with the licenses granted to other applicants.