On the agenda: Winona meeting — Data Center (Sep 22)

Board of County Commissioners
Meeting Agenda

2025 County Board Goals

Winona County Board Room
County Office Building,
202 West Third Street
Winona, MN 55987

Mission. Make it a great day to live in Winona County.
Vision. Serving Winona County through:
x
Broad public participation
x
Effective and efficient services
x
Prudent stewardship of Public resources

January: 1st, 2nd Tuesday, 9 AM.; & 4th Tuesday, 6 PM
February-November: 2nd Tuesday, 9 AM; & 4th Tuesday, 6 PM
December: 2nd Tuesday, 6 PM; & 4th, 9 AM

Core Values. Leadership, Service, Accountability, and Innovation

#2026-20

September 22, 2026
Administration

Administration

1. CLOSED SESSION - 4:30 P.M.
1.1
Pursuant to Minn. Stat. § 13D.05, subd. 3(b) (Attorney-Client Privilege) to
Receive Legal Advice from County Attorney's Office on Legal Obligations
Concerning Potential Actions Relating to County-Owned Equipment and
Credit Card Purchases Associated with Auditor-Treasurer

p. 9

2. WORKING SESSION - 5:00 P.M.
2.1
Discuss 2027 Draft Budget

p. 10

3. CALL TO ORDER – 6:00 P.M.
3.1
Pledge of Allegiance
4. PUBLIC COMMENT - (2 min per speaker - 10 minute total)

Administration

5. APPROVAL OF COUNTY BOARD MINUTES
5.1
County Board - September 8, 2026

p. 45

6. ACKNOWLEDGE RECEIPT OF APPROVED COMMITTEE MINUTES
7. CONSENT COMMENTS & APPROVAL OF AGENDA

Auditor-Treasurer
Highway
Highway
Human Resources
Human Resources

8. CONSENT BUSINESS
DEPARTMENT RECOMMENDATIONS
8.1
Approve LG220 Gambling Application for Exempt Permit-Pheasants Forever
Winona/Root River Chapter 242
8.2
Approve Additional $30,000 from Fund 42 for 2026 Plow Truck
Replacements
8.3
Accept Certificate of Performance and Authorize Final Payment for CSAH
15, 17 and 31 Bridge Replacements
8.4
Approve LELS 537 Amendment 2026-2027
8.5
Approve 2027 Citizen Advisory Committees Process and Timeline

p. 48
p. 51
p. 53
p. 55
p. 58

WINONA COUNTY BOARD OF COMMISSIONERS
First District
Chris Meyer
322 High Forest Street
Winona MN 55987
(507) 701-1228

Second District
Dwayne Voegeli
359 Pleasant Hill Drive
Winona MN 55987
(507) 961-3178

Third District
Josh Elsing
462 E. 4th St
St. Charles MN 55972
(507) 429-1474

Fourth District
Greg Olson
216 Grand St
Winona MN 55987
(507) 458-5698

Fifth District
Marcia Ward
30978 Four Farms Rd
Dakota MN 55952
(507) 643-6389

Board of County Commissioners
Meeting Agenda

2025 County Board Goals

Winona County Board Room
County Office Building,
202 West Third Street
Winona, MN 55987

Mission. Make it a great day to live in Winona County.
Vision. Serving Winona County through:
x
Broad public participation
x
Effective and efficient services
x
Prudent stewardship of Public resources

January: 1st, 2nd Tuesday, 9 AM.; & 4th Tuesday, 6 PM
February-November: 2nd Tuesday, 9 AM; & 4th Tuesday, 6 PM
December: 2nd Tuesday, 6 PM; & 4th, 9 AM

Core Values. Leadership, Service, Accountability, and Innovation

#2026-20

September 22, 2026
Maintenance
Sheriff

8.6
8.7

Finance

8.8

$GPLQLVWUDWLRQ
$GPLQLVWUDWLRQ

Approve Exercising Option to Extend License Center Lease
Approve First Addendum to Intergovernmental Agreement for Emergency
Communications Support Services with Rice and Steele 911 Center
Confirm Payment of Disbursements

9. GENERAL BUSINESS
DEPARTMENT RECOMMENDATIONS
9.1
Approve Resolution Authorizing Appointment of Acting Auditor-Treasurer
9.2
Approve Professional Services Agreement for Acting Auditor-Treasurer
Services

p. 67
p. 87
p. 90

p. 91
p. 94

10. COMMITTEE REPORTS/COMMUNICATIONS
11. ADJOURN

WINONA COUNTY BOARD OF COMMISSIONERS
First District
Chris Meyer
322 High Forest Street
Winona MN 55987
(507) 701-1228

Second District
Dwayne Voegeli
359 Pleasant Hill Drive
Winona MN 55987
(507) 961-3178

Third District
Josh Elsing
462 E. 4th St
St. Charles MN 55972
(507) 429-1474

Fourth District
Greg Olson
216 Grand St
Winona MN 55987
(507) 458-5698

Fifth District
Marcia Ward
30978 Four Farms Rd
Dakota MN 55952
(507) 643-6389

Policy: Winona County Board Ground Rules

Date Approved by County Board: February 28, 2023
Supersedes Policy Date: June 9, 2020

Policy
It is a goal of Winona County to foster open and transparent government. These Ground Rules provide
guidance in the management of public meetings and related activities conducted on behalf of Winona
County and its affiliates. The rules adopted herein provide a framework within which to share topics and
opinions in a civil, fair, and equitable manner.
These rules apply to Winona County Commissioners, appointed officials, meeting attendees and others
herein mentioned. This policy and these rules promote decorum and foster smooth operation of the
County’s public meetings.
A. Meeting Decorum
1. All cell phones and other electronic devices that have the potential to disrupt the meeting must be
turned off or on silent.
2. All attendees will adhere to Winona County’s Respectful Workplace Policy.
3. Except for the public comment section of the agenda or unless there is a published public hearing,
audience members cannot speak unless asked a direct question. Board members will not
circumvent this rule by asking non-specific questions. Members of the public may only speak at a
public County Board meeting after being recognized by the Chairperson and after stating their
name and city or township of residence. Comments are limited to two minutes unless otherwise
determined by the County Board. Advisory committees do not need to allow public comments
unless desired, however, should public comments be allowed, the same rules and procedures for
public comments session will apply to all board meetings and advisory committee meetings.
4. Board members will not engage in debate with the public. All participants in the meeting should
respect the rights of others when speaking and refrain from talking over each other or speaking at
the same time.
5. During the County Board Meetings, County Board members, the County Attorney, and County
Administrator must raise their hand to be recognized and to speak, except for motions and
seconds. The County Attorney and County Administrator may take part in any discussion but shall
not vote.
6. Unless otherwise authorized by the County Board or required by statute, these rules, and Robert’s
Rules of Order (see Appendix B, Ladder of Motions) will serve as the model for conducting
meetings. Where conflicts exist between Robert’s Rules and this policy, this policy shall prevail.
7. Appendix A, Summary of Motions, provides a detailed list of motion types, definitions, voting
requirements and procedures to be followed during public meetings.
County Board Agenda Packet, Page 3

8. Policy decisions shall not be revisited for a one (1) year period unless the situation or circumstance
change substantially, and a four-fifths majority of the County Board agrees to reopen the policy for
discussion.
B. Agendas
1. The County Administrator prepares and places items on County Board public meeting agendas.
Public meeting notices must be reviewed by the County Administrator’s office before public
release.
2. Any two (2) Commissioners can request an item be added to the Committee of the Board meeting
by each Commissioner sending an email to the County Administrator or verbally requesting during
a County Board meeting. A Commissioner can discuss an item outside of a County Board meeting
with only one other Commissioner. The Committee of the Board is a standing meeting on the same
day of each regular County Board meeting, occurs after the morning meeting and before the night
meeting, last no more than one (1) hour, no formal decisions can be made, and if a majority of the
Board wishes to move the item forward it would come back to the next regular Board meeting.
3. Agenda items should be limited to legislative actions, quasi-judicial decisions, policy discussions,
or informational presentations or reports.
4. All agendas will include the County Board Ground Rules and the Respectful Workplace policy.
C. Role of the Chairperson
1. The role of the Chairperson is to preside over meetings of the County Board, facilitate courteous
discussion and conduct the County Board’s business in an orderly fashion. When the group is not
in session, the Chairperson’s duties include acting as the head of the County Board, its
representative to the outside world and its spokesperson.
2. The Chairperson may sign documents approved by the County Board on their behalf. The
Chairperson may also sign documents of a ceremonial nature on behalf of the County Board.
3. While respecting the right of the Chairperson to express their views, the Chairperson should seek
to move the discussion forward by finding common ground among the varying views of the
Commissioners where possible and promote civil resolution of differences.
4. The Chairperson may participate in discussion just as any other board member and may also make
motions and vote on all questions. The County Board Chairperson shall vote on all questions
before the Board unless there is a conflict of interest, in which case the Chairperson must abstain
or recuse himself/herself. The County Board Chair shall cast the last vote on all questions unless it
is a voice vote. The Chairperson should not use the chair position as a means to stifle debate.
5. The Chair is responsible for facilitating discussion by recognizing speakers in order based on the
sequence of when the Chair observes the raising of their hand. The Chairperson may voice their
opinion just as any other board member but must wait and speak last to any issue.
6. If the Chair makes a motion or seconds a motion, the Chair must pass the gavel to the Vice Chair
unless the Vice Chair seconded the motion in which case the gavel will be passed to the next
senior Commissioner. The gavel is passed for discussion of the motion and taking a vote on the
motion. The gavel will be returned to the Chair once a vote is taken on the motion.
7. All Public Hearings open with a motion and close with a motion.
8. Commissioners will refer to each other in Board Meeting as Commissioner (last name), but at
Committee of the Board, the use of first names is permissible.
County Board Agenda Packet, Page 4

D. Management
1. Individual Commissioners are not to direct employee(s).
2. Commissioners set policy and should not micro-manage.
3. All inquiries for information (other than simple requests) go through Administration. The
expectation is that the County Administrator will respond within one to two business days.
4. Commissioners and the County Administrator will attempt to keep everyone informed and work
toward good communication using caution not to violate the open meeting laws.
5. Commissioners will not pressure or otherwise seek to persuade staff to promote their agenda. Staff
shall be neutral in the performance of their job duties and seek to assist elected officials equally
and on a non-partisan basis. This provision does not restrict the rights of employees in the exercise
of their personal beliefs when not acting in their official capacity as County employees.
6. When a staff member believes a potential conflict of interest exists involving individual gain, it is
the employee’s duty to avoid any situation which he/she believes has the potential for a conflict of
interest.
7. Staff should follow the chain of command and try to resolve issues at the lowest level possible.
E. Modification and Scope
1. Modifications, additions, or deletions to this policy may be proposed at any meeting (special or
regular) of the Commissioners but cannot be voted on until the next regular County Board
meeting. A simple majority is needed to modify, add or delete rules at that time.
2. Commissioners should respectfully remind each other and Administration if they observe a breach
of these ground rules.
3. Commissioners should be deliberate in making a distinction between their view and that of the
County Board. Caution should be exercised when using the title in a public setting, as it tends to
foster the belief that the entire Board supports the speaker’s action or viewpoint. When speaking in
public, Commissioners should disclose their title and indicate whether they are speaking in an
official or non-official capacity.
F. Goals
1. The County Board will set goals annually as part of the Strategic Planning process. Administration
and all departments will work to support and facilitate the accomplishment of the County Board’s
goals by establishing annual goals in alignment with those of the County Board.
2. County Board overarching goals will be prominently displayed in the agenda of County Board
public meetings.
This policy supersedes all previous policies of the same nature. Where any policy adopted by the County
Board or otherwise enacted by the County conflicts with this policy, this policy shall govern.
WINONA COUNTY BOARD OF COMMISSIONERS

Chris M. Meyer, County Board Chair

County Board Agenda Packet, Page 5

Appendix A
Summary of Motions

Kind of Motion

Debatable

Amendable

Main Motion
To Postpone Indefinitely

Second
Required
Yes
Yes

Yes
Yes

Yes
No

Vote
Required
Majority
Majority

To Amend
To Refer to Committee

Yes
Yes

Yes
Yes

Yes
Yes

Majority
Majority

To Postpone to a certain time
Limit or Extend Limits of Debate
Call the Previous Question
Lay on the Table

Yes
Yes
Yes
Yes

Yes
No
No
No

Yes
Yes
No
No

Majority
2/3 Majority
2/3 Majority
Majority

Call for the Orders of the Day

Yes

No

No

None

Raise of Question of Privilege

No

No

No

None

Take Recess

Yes

No

No

Majority

Adjourn
Fix the Time to Adjourn
Point of Order
Object of Consideration of a Question

Yes
Yes
No
No

No
Yes
No
No

No
No
No
No

Majority
Majority
None
2/3 Majority
(in the neg.)

Division of the Assembly
Reconsider the Vote

No
Yes *

No
Yes

No
No

None
Majority

Suspend the Rules

Yes

No

No

2/3 Majority

Appeal from the Decision of the Chair

Yes

No

No

Majority

Request Information

No

No

No

None

To answer questions of the members.

Withdraw a motion

No

No

No

None

To withdraw a motion before it is voted on

Take a Motion from the Table

Yes

Yes

No

Majority

To bring before the Board, a motion
previously tabled

* Yes, if the motion to be reconsidered is debatable.

County Board Agenda Packet, Page 6

Purpose
To introduce new business
To kill a motion without bringing it to a
vote
To modify or alter a motion
To place business in the hands of a
committee
To delay action
To limit or extend limits of debate
To close debate immediately
To set aside an item of business
temporarily
To demand that the Chair proceeds with
the regular order of business
To obtain action immediately in an
emergency
To interrupt a meeting for a short time or
provide an intermission
To end the meeting
To set a time to adjourn meeting
To enforce the rules of the Board
To prevent the main motion from being
considered. Only used if discussion has
not already begun on the motion
To secure a standing vote
To secure a new vote on a motion
previously voted on
To facilitate business ordinarily against the
rule of the Board
To ensure the majority of the Board
members agree with the ruling of the Chair

Appendix B
Ladder of Motions

County Board Agenda Packet, Page 7

WINONA COUNTY BOARD OF COMMISSIONERS
RULES AND PROCEDURES
FOR THE PUBLIC COMMENT SESSION OF REGULAR BOARD MEETINGS
1.

A Public Comment session shall be held at every regular Winona County Board Meeting.

2.

The Public Comment session shall be noticed on every regular County Board Meeting Agenda
and shall be placed after the Pledge of Allegiance and before the business part of the meeting.

3.

The Public Comment session shall be limited in time to no more than 10 minutes, or modified
per the discretion of the Board.

4.

Each speaker during the Public Comment session shall be limited to 2 minutes. Speaker
handouts are public information. The County may make copies of such handouts for the
public if needed.

5.

Each speaker shall only speak once during the Public Comment session.

6.

Each speaker must be recognized by the Chair before speaking.

7.

Public comment during the Public Comment session shall be comment only. The public and
commissioners can not engage in a debate. Questions from commissioners shall be limited to
points of clarification. The Board Chair may limit the discussion if necessary to maintain
order and adherence to these rules.

8.

The Board Chair reserves the right to limit an individual’s presentation if redundant, repetitive,
overly argumentative, or is not relevant to an issue that is part of Winona County’s
responsibilities. Personal attacks, threats of violence, or use of the Board meeting as a forum
for politics or campaign-type presentations shall not be allowed.

9.

Sufficient warnings may be given by the Chair at any time during the remarks and in the event
that any individual shall violate the rules of decorum set forth, the Chair may then cut off
comment. Any person who violates the rules of decorum may be removed from the meeting at
the direction of the Chair.

10. A personnel complaint against an individual County employee may not be heard initially at a
Board meeting. Personnel complaints may be submitted to the Board in writing through the
County Administrator’s office. Complaints regarding the County Administrator may not be
heard initially at a Board meeting, but must be submitted in writing to the County Board
chair.
11. There shall be a copy of these Public Comment Session Rules and Procedures provided with
every regular County Board meeting agenda.

Approved by the Winona County Board

01-27-2015
County Board Agenda Packet, Page 8

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 1.1
Meeting Date:
Department:
Title:

Closed Session

09/22/2026
Administration
Pursuant to Minn. Stat. § 13D.05, subd. 3(b) (Attorney-Client Privilege) to
Receive Legal Advice from County Attorney's Office on Legal Obligations
Concerning Potential Actions Relating to County-Owned Equipment and
Credit Card Purchases Associated with Auditor-Treasurer

======================================================================
Background:
N/A

Summary of the Issue:
Pursuant to Minn. Stat. § 13D.05, subd. 3(b) (attorney-client privilege) to receive legal advice from County Attorney's
Office on legal obligations concerning potential actions relating to county-owned equipment and credit card purchases
associated with Auditor-Treasurer

Funding:
No funding required.

Recommendation:
Pursuant to Minn. Stat. § 13D.05, subd. 3(b) (Attorney-Client Privilege) to Receive Legal Advice from County
Attorney's Office on Legal Obligations Concerning Potential Actions Relating to County-Owned Equipment and
Credit Card Purchases Associated with Auditor-Treasurer.

County Board Agenda Packet, Page 9

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 2.1
Meeting Date:
Department:
Title:

Working Session

09/22/2026
Administration
Discuss 2027 Draft Budget

======================================================================
Background:
Discuss 2027 Draft Budget.

Summary of the Issue:
Discuss 2027 Draft Budget.

Funding:
No funding required.

Recommendation:
Discuss 2027 Draft Budget.

County Board Agenda Packet, Page 10

County Board Agenda Packet, Page 11

County Board Agenda Packet, Page 12

County Board Agenda Packet, Page 13

County Board Agenda Packet, Page 14

400,000

410,000

415,000

425,000

435,000

445,000

450,000

460,000

470,000

480,000

495,000

2036

2037

2038

2039

2040

2041

2042

2043

2044

2045

2046

8,130,000

395,000

2035

Totals:

385,000

2.250

2.250

2.100

2.100

2.050

2.050

2.000

2.000

2.000

2.000

2.000

2.000

2.000

506,138



1,925,918

501,938

501,808

501,468

500,693

504,815

503,515

502,015

500,315

503,515

501,515

504,415

502,115

504,715

11,138

21,938

31,808

41,468

50,693

59,815

68,515

77,015

85,315

93,515

101,515

109,415

117,115

124,715

8,775,000

530,000

520,000

510,000

500,000

490,000

480,000

470,000

460,000

455,000

445,000

435,000

425,000

420,000

410,000

400,000

2.150

2.150

2.050

2.050

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2,083,460

11,395

22,575

33,030

43,280

53,080

62,680

72,080

81,280

90,380

99,280

107,980

116,480

124,880

133,080

141,080

148,980

2.125

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

2.000

Prepared 9/18/2026

6,460,000

390,000

380,000

375,000

370,000

360,000

355,000

345,000

340,000

335,000

325,000

320,000

315,000

305,000

300,000

295,000

290,000

4.000

4.000

1,513,450

8,288

15,888

23,388

30,788

37,988

45,088

51,988

58,788

65,488

71,988

78,388

84,688

90,788

96,788

102,688

108,488

119,688

130,488

County Board Agenda Packet, Page 15



541,395

542,575

543,030

543,280

543,080

542,680

542,080

541,280

545,380

544,280

542,980

541,480

544,880

543,080

541,080

543,980

280,000

270,000

7,973,450

398,288

395,888

398,388

400,788

397,988

400,088

396,988

398,788

400,488

396,988

398,388

399,688

395,788

396,788

397,688

398,488

399,688

400,488

2046

2045

2044

2043

2042

2041

2040

2039

2038

2037

2036

2035

2034

2033

2032

2031

2030

2029

2028

2034

2.000

502,115

2.000

544,180

543,780

400,888

380,000

132,115

395,000

164,180

178,780

140,888

2033

2.000

504,415

4.000

4.000

4.000

370,000

139,415

380,000

365,000

260,000

2032

2.000

505,065

500,265

542,780

400,888

365,000

150,065

160,265

192,780

150,888

Total P & I

2031

3.000

3.000

4.000

4.000

Interest

355,000

350,000

250,000

Coupon

340,000

500,165

541,180

Principal

2030

170,165

206,180

Total P & I

2029

3.000

4.000

Interest

330,000

335,000

Coupon

2028

504,915

Principal
2026

179,915

Total P & I

2027

3.000

Interest

Bond
Northland Securities, Inc.
7,360,000
01/06/2022
12/01/2030
5,400,000
Bond Trust Services Corporation
12/1

325,000

Coupon

Bond
FHN Financial Capital Markets
10,000,000
12/30/2021
12/01/2030
7,345,000
Bond Trust Services Corporation
12/1

General Obligation County Jail Bonds, Series 2022A

2027

Principal

Bond
FHN Financial Capital Markets
9,610,000
12/10/2020
12/01/2030
6,780,000
Bond Trust Services Corporation
12/1

General Obligation County Jail Bonds, Series 2021A

2026

Calendar Year Ending

Principal Payment Date

Paying Agent

Principal Callable

Call Date

Dated Date

Original Par

Purchaser

Type Of Debt

General Obligation County Jail Bonds, Series 2020A

General Obligation Debt Outstanding as of 01/01/2027

3,197,300

3,119,317

3,043,237

2,969,011

2,896,596

2,825,948

2,757,022

2,689,778

2,624,173

2,560,169

2,497,726

2,436,806

2,377,372

2,319,387

2,262,816

2,207,626

2,153,781

2,101,250

2,050,000

2,000,000

(1,445,820)

(1,440,400)

(1,443,225)

(1,445,535)

(1,441,760)

(1,447,583)

(1,442,583)

(1,442,083)

(1,446,183)

(1,444,783)

(1,442,883)

(1,445,583)

(1,442,783)

(1,444,583)

(1,440,883)

(1,446,883)

(1,448,933)

(1,444,533)

(1,443,833)

(1,446,983)

1,751,480

1,678,917

1,600,012

1,523,476

1,454,836

1,378,365

1,314,440

1,247,695

1,177,991

1,115,387

1,054,843

991,223

934,589

874,804

821,934

760,743

704,849

656,718

606,168

553,018

500,000

-

1,415,000

2,795,000

4,150,000

5,480,000

6,780,000

8,060,000

9,310,000

1

2

3

4

5

6

7

8

10,535,000 Redeem 12/1/38

22,455,000
21,515,000
20,540,000
19,525,000
18,475,000
17,410,000
16,320,000
15,210,000
14,075,000
12,920,000
11,740,000

County - General Obligation Debt Outstanding

22,701,488

20,950,007

19,271,090

17,671,078

16,147,602

14,692,766

13,314,401

11,999,961

10,752,266

9,574,275

8,458,889

7,404,045

6,412,822

5,478,233

4,603,428

3,781,495

3,020,751

2,315,903

1,659,185

1,053,018

12/1 Payment

Balance after
Surplus

/ (Deficit)

Service

Revenues

Cumulative

Annual Surplus

Total Principal

equals:

Annual Debt

less:

Annual LOST

2.50%
Estimated

Capital Improvement and Capital
Replacement Fund Policy Summary
Section 1. Purpose
This policy establishes a long-term, sustainable framework for identifying, prioritizing,
funding, and managing capital improvements and replacements.

Section 2. Statutory Authority
This policy is adopted under Minnesota Statutes §373.40, governing county capital
improvement plans and bonding authority.

Section 3. Definitions
Key terms include Capital Improvement, Capital Replacement, CIP, Capital Fund, CashFunded Capital Need, and Annual Capital Contribution.

Section 4. Capital Planning Horizon
The County shall maintain a ten-year capital forecast and a five-year Capital
Improvement Program updated annually.

Section 5. Capital Improvement and Replacement
Fund
The Capital Fund serves as a long-term reserve for approved capital needs and capital
replacements.

Section 6. Recurring Annual Capital Levy
The County shall establish a recurring annual levy contribution that is reviewed and
adjusted each year.

County Board Agenda Packet, Page 16

Section 7. Annual Capital Levy Formula
Annual Contribution = 10-Year Average Need + Reserve Adjustment – Non-Levy
Revenue ± Approved Adjustments.

Section 8. Capital Fund Reserve Target
The recommended reserve target is two years of average annual cash-funded capital
needs, with a minimum of one year.

Section 9. Reserve Targets and Annual Funding
Reserve targets guide recurring contributions and help avoid emergency levies by
maintaining sufficient long-term funding.

Section 10. Catch-Up Funding
If the Capital Fund is below target, Finance calculates a temporary catch-up contribution
spread over multiple years.

Section 11. Project Prioritization
Capital projects are evaluated using a standardized scoring matrix considering safety,
condition, service impact, cost of deferral, and more.

Section 12. Project Priority Categories
Projects are grouped into tiers (Critical, High, Moderate, Discretionary) based on
scoring outcomes.

Section 13. Life-Cycle Cost Analysis
Major projects should be evaluated on a full life-cycle basis including operations,
maintenance, and future replacement.

Section 14. Funding Sources
Capital projects may be funded by levy, cash, grants, debt, fees, partnerships, or a
combination thereof.

County Board Agenda Packet, Page 17

Section 15. Capital Funding Gap
The CIP identifies funded, partially funded, and unfunded needs across five- and tenyear periods.

Section 16. Annual Capital Planning Process
The County follows an annual cycle from department requests through Finance review
and Board adoption.

Section 17. Annual Capital Fund Report
Finance provides an annual report on fund balance, CIP updates, long-term needs, and
levy recommendations.

Section 18. Board Oversight
The County Board retains authority over CIP adoption, levy decisions, transfers, major
projects, and debt issuance.

Section 19. Emergency Capital Expenditures
Emergency capital expenditures may be authorized to protect safety or respond to
major asset failure.

Section 20. Policy Review
This policy must be reviewed at least every three years or when major changes occur.

Section 21. Annual Levy Policy
The annual capital levy shall be based on long-term needs, reserve targets, and CIP
requirements.

County Board Agenda Packet, Page 18

CAPITAL IMPROVEMENT AND CAPITAL REPLACEMENT FUND POLICY
Responsible Department: Finance/County Administration
Approved By: Winona County Board of Commissioners
SECTION 1. PURPOSE
The purpose of this Capital Improvement and Capital Replacement Fund Policy ("Policy") is to
establish a long-term, disciplined, and financially sustainable process for identifying, prioritizing,
funding, and managing capital improvements and capital asset replacements for Winona County.
The policy is intended to ensure that the County:
1. Preserves and maintains public assets necessary to provide County services;
2. Plans for capital expenditures before assets reach failure or become substantially more
expensive to replace;
3. Provides a predictable and recurring source of funding for capital needs;
4. Reduces reliance on emergency appropriations, unplanned tax increases, or excessive
borrowing;
5. Promotes equitable allocation of capital costs across the useful life of public assets;
6. Coordinates capital expenditure with the County's long-term financial plan;
7. Maintains sufficient reserves for known and reasonably foreseeable capital replacement
needs;
8. Uses objective criteria to prioritize competing capital requests;
9. Identifies the full life-cycle cost of capital projects, including future operations and
maintenance; and
10. Provides transparency to the County Board, taxpayers, and residents regarding the
County's capital needs and the resources available to meet them.
This Policy is intended to complement, and not replace, applicable Minnesota statutes, County
ordinances, financial policies, accounting standards, bond covenants, grant requirements, and
other legal requirements.
SECTION 2. STATUTORY AUTHORITY
Minnesota Statutes § 373.40 authorizes counties to adopt a capital improvement plan covering at
least five years. The statute requires the plan to identify the estimated schedule, timing, details,
cost, need, and revenue sources for specific capital improvements. It further identifies
infrastructure condition, demand, available resources, debt, alternative uses of funds, operating
costs, and opportunities for shared facilities as factors the County Board must consider.
Minnesota Statutes § 373.40 also establishes procedures and limitations applicable to certain
capital improvement bonds. This Policy does not independently authorize the issuance of debt.
Any proposed borrowing shall comply with applicable Minnesota law and shall be separately

County Board Agenda Packet, Page 19

reviewed by the County's Finance Department, bond counsel, County Attorney, and other
appropriate advisors.
Where this Policy conflicts with applicable law, applicable law shall control.
SECTION 3. DEFINITIONS
3.1 Capital Improvement
A Capital Improvement is an expenditure for the acquisition, construction, major rehabilitation,
expansion, or replacement of a county asset that has a useful life generally exceeding five years
and meets applicable County capitalization requirements.
Examples may include:


County buildings;



major building systems;



roofs;



HVAC systems;



roads and bridges;



public works facilities;



parks and major park infrastructure;



major vehicles and equipment;



information technology infrastructure;



records and data infrastructure;



major security systems;



land acquisition;



major renovations;



energy and efficiency improvements; and



other long-lived assets designated by the County Board.

Minnesota's capital improvement statute similarly uses a five-year expected useful life threshold
for capital improvements qualifying under that statute.
3.2 Capital Replacement
A Capital Replacement is the planned replacement of an existing County asset when the asset
has reached, or is approaching, the end of its useful life or when replacement is more
economically appropriate than continued repair.
3.3 Capital Improvement Program

County Board Agenda Packet, Page 20

The Capital Improvement Program ("CIP") is the County's formally adopted multi-year schedule
of capital projects, including project timing, estimated costs, priorities, funding sources, and
anticipated operating impacts.
3.4 Capital Fund
The Capital Improvement and Capital Replacement Fund ("Capital Fund") is the County fund
established to accumulate and expend resources for eligible capital improvements and capital
replacements.
3.5 Cash-Funded Capital Need
A Cash-Funded Capital Need is the portion of planned capital expenditure expected to be funded
from current or accumulated County resources rather than debt, grants, reimbursements, or other
dedicated external sources.
3.6 Annual Capital Contribution
The Annual Capital Contribution is the recurring amount appropriated or transferred to the
Capital Fund through the County's annual budget and property tax levy process.
SECTION 4. CAPITAL PLANNING HORIZON
Winona County shall maintain:
A. Ten-Year Capital Needs Forecast
A ten-year forecast shall identify anticipated capital replacement and improvement needs,
whether or not sufficient funding currently exists.
B. Five-Year Capital Improvement Program
The first five years of the ten-year forecast shall constitute the County's formal CIP.
The CIP shall be updated annually.
The County's statutory CIP shall meet the requirements of Minnesota Statutes § 373.40,
including identification of project timing, cost, need, and revenue sources.
C. Annual Capital Budget
The County shall establish an annual capital budget identifying the projects authorized for the
upcoming fiscal year and the resources available to fund them.
SECTION 5. CAPITAL IMPROVEMENT AND REPLACEMENT FUND
5.1 Establishment
Winona County shall maintain a Capital Improvement and Capital Replacement Fund for the
purpose of accumulating and expending resources for approved capital needs.
The Capital Fund shall be managed as a long-term capital reserve, not as a temporary holding
account.
5.2 Eligible Uses

County Board Agenda Packet, Page 21

Capital Fund resources may be used for:


acquisition of capital assets;



construction;



major renovation;



major rehabilitation;



capital replacement;



project design and engineering;



architectural and professional services associated with capital projects;



major equipment;



capital project contingencies;



land acquisition;



technology infrastructure;



other eligible capital expenditures approved by the County Board.

5.3 Prohibited Routine Uses
The Capital Fund should not routinely be used for:


ordinary salaries;



routine supplies;



normal operating costs;



ordinary maintenance;



recurring contractual services;



routine repairs that do not materially extend useful life; or



ongoing departmental operating programs.

The County Administrator or Finance Director may determine whether the proposed expenditure
constitutes an eligible capital expenditure, subject to review by the County Board when
appropriate.
SECTION 6. RECURRING ANNUAL CAPITAL LEVY
6.1 Policy
Winona County shall establish a recurring annual property-tax-supported contribution to the
Capital Fund as part of the annual budget and levy process.
The County shall not rely solely upon an annual "replenishment" of the Fund when the balance
becomes low.

County Board Agenda Packet, Page 22

The recurring contribution is intended to provide predictable, sustainable funding for the
County's long-term capital obligations.
6.2 Annual Review
The annual contribution shall be reviewed each year based upon:
1. the five-year CIP;
2. the ten-year capital needs forecast;
3. projected capital expenditures;
4. existing Capital Fund balance;
5. the adopted reserve target;
6. expected grants and reimbursements;
7. anticipated debt financing;
8. projected inflation and construction costs;
9. asset condition;
10. the County's overall financial condition; and
11. other significant financial or operational factors.
6.3 No Permanent Fixed Dollar Amount
The County Board should not establish a permanently fixed dollar contribution that is unrelated
to actual capital needs.
Instead, the County shall establish a recurring annual contribution that is calculated and reviewed
annually.
This allows the levy to increase when capital needs increase and decrease when the County is
sufficiently funded.
SECTION 7. ANNUAL CAPITAL LEVY FORMULA
The following formula shall be used by the Finance Department as the starting point for
determining the recommended annual Capital Fund contribution.
Formula
Annual Capital Contribution =
10-Year Average Annual Cash-Funded Capital Need
+ Reserve Target Adjustment
− Recurring Non-Levy Capital Revenue
− Other Dedicated Capital Funding

County Board Agenda Packet, Page 23

± Approved Capital Funding Adjustments
7.1 Ten-Year Average Annual Cash-Funded Capital Need
Finance shall calculate the average annual capital requirement over the ten-year planning period
after excluding reasonably anticipated:


grants;



state or federal reimbursements;



dedicated fees;



bond proceeds;



other restricted revenue;



one-time extraordinary revenue.

This calculation is intended to smooth fluctuations between years.
For example:
Year

Cash-Funded Need

Year 1 $1,000,000
Year 2 $1,500,000
Year 3 $2,000,000
Year 4 $1,000,000
Year 5 $2,500,000
Year 6 $1,500,000
Year 7 $2,000,000
Year 8 $1,500,000
Year 9 $2,500,000
Year 10 $2,000,000
Total

$17,500,000

Average annual need:
$17,500,000 ÷ 10 = $1,750,000
The starting point for the recurring capital contribution would therefore be approximately $1.75
million annually, before considering the reserve adjustment and other funding.
SECTION 8. CAPITAL FUND RESERVE TARGET

County Board Agenda Packet, Page 24

Winona County should maintain a reserve sufficient to absorb normal fluctuations in capital
expenditure without requiring emergency tax increases.
8.1 Minimum Reserve
The Capital Fund should generally maintain a minimum unrestricted balance equal to:
One year of average annual cash-funded capital expenditures.
8.2 Target Reserve
The recommended policy target is:
Two years of average annual cash-funded capital expenditures.
8.3 Maximum Working Reserve
A balance greater than:
Three years of average annual cash-funded capital expenditure should generally trigger a review
of whether the County should:


accelerate capital projects;



reduce the following year's capital contribution;



address deferred maintenance;



fund additional capital needs; or



use excess resources for another legally appropriate capital purpose.

This is a policy target, not a mandatory spending rule. A higher balance may be appropriate
when the County has an identified major project within the CIP.
SECTION 9. EXAMPLES OF RESERVE TARGETS AND ANNUAL FUNDING
Assuming no other information is available:
Average Annual Cash
Capital Need

Minimum Reserve — Target Reserve — 2 Review Level — 3
1 Year
Years
Years

$1,000,000

$1,000,000

$2,000,000

$3,000,000

$2,000,000

$2,000,000

$4,000,000

$6,000,000

$3,000,000

$3,000,000

$6,000,000

$9,000,000

Example A — $1 Million Annual Need
If Winona County's long-term cash-funded capital need averages $1 million per year, the target
Capital Fund balance would be approximately:
$1 million × 2 = $2 million.

County Board Agenda Packet, Page 25

Once the target is funded and assuming $1 million of annual capital expenditures, the recurring
annual contribution would generally be approximately $1 million, adjusted for grants, other
capital revenue, inflation, and changes in the CIP.
Example B - $2 Million Annual Need
At $2 million per year, the target reserve would be:
$2 million × 2 = $4 million.
A recurring annual contribution of approximately $2 million would generally be appropriate
once the target reserve is established, subject to the annual CIP analysis.
Example C - $3 Million Annual Need
At $3 million per year, the target reserve would be:
$3 million × 2 = $6 million.
The recurring annual contribution would generally be approximately $3 million once the target
reserve is established.
SECTION 10. CATCH-UP FUNDING
The County may be below its target reserve when this Policy is adopted or when capital needs
materially increase.
In that circumstance, Finance shall calculate a Reserve Catch-Up Adjustment.
Formula
Reserve Catch-Up Adjustment =
Target Reserve − Projected Beginning Capital Fund Balance
divided by
Catch-Up Period
The recommended catch-up period is three to five years, unless the County Board determines
another period is appropriate.
Example
Suppose:


Average annual capital need = $2 million;



Target reserve = $4 million;



Beginning Capital Fund = $1 million;



Reserve shortfall = $3 million.

If the County chooses a five-year catch-up:
$3 million ÷ 5 = $600,000 annual catch-up contribution.

County Board Agenda Packet, Page 26

Therefore:
$2,000,000 base contribution
+ $600,000 catch-up
= $2,600,000 recommended annual contribution.
Once the reserve reaches the target, the $600,000 catch-up component would normally expire.
This approach avoids forcing taxpayers to fund an entire historic capital shortfall in a single year.
SECTION 11. PROJECT PRIORITIZATION
All significant capital requests shall be evaluated using a standardized scoring system.
Capital Project Scoring Matrix — 100 Points
Criterion

Maximum Points

Life safety / legal / regulatory requirement 20
Asset condition / risk of failure

20

Essential service continuity

15

Cost of deferral / avoided future cost

15

Financial/economic efficiency

10

Strategic alignment

10

Availability of grants/leveraged funding

5

Energy/environmental/sustainability benefit 5
TOTAL

100

11.1 Life Safety/Legal - 20 points
Projects receive higher scores when necessary to:


protect life;



address significant public safety risks;



meet legal requirements;



comply with regulatory requirements; or



correct a significant code deficiency.

11.2 Asset Condition - 20 points
Consider:


current condition;

County Board Agenda Packet, Page 27



remaining useful life;



probability of failure;



consequences of failure;



availability of replacement parts;



increasing maintenance costs.

11.3 Essential Services - 15 points
Consider the effect of failure or delay on:


public safety;



public health;



statutory County services;



emergency response;



continuity of government operations.

11.4 Cost of Deferral - 15 points
Projects should receive higher scores where delay is likely to result in:


substantially higher construction costs;



greater deterioration;



emergency replacement;



service disruption;



loss of grant opportunities.

11.5 Financial Efficiency - 10 points
Consider:


operating savings;



maintenance savings;



energy savings;



avoided costs;



Life-cycle cost.

11.6 Strategic Alignment - 10 points
Consider whether the project advances adopted County strategic priorities.
11.7 Outside Funding - 5 points
Projects with reasonably available grants or other outside funding may receive additional points.

County Board Agenda Packet, Page 28

Grant availability should not, however, cause the County to undertake an otherwise unjustified
project.
11.8 Sustainability - 5 points
Consider:


energy efficiency;



emissions reduction;



resilience;



resource conservation;



environmental benefits.

SECTION 12. PROJECT PRIORITY CATEGORIES
After scoring, projects shall generally be classified as:
Tier 1 - Critical
80–100 points
Projects necessary to protect life, maintain essential services, address major asset failure, or
satisfy legal requirements.
Tier 2 - High Priority
65–79 points
Projects necessary to preserve assets, prevent significant deterioration, or avoid substantial future
costs.
Tier 3 - Moderate Priority
50–64 points
Projects that improve efficiency, service delivery, or strategic objectives.
Tier 4 - Discretionary
Below 50 points
Projects that may be desirable but can generally be deferred if adequate funding is not available.
The score is an aid to decision-making and does not eliminate County Board discretion.
SECTION 13. LIFE-CYCLE COST ANALYSIS
Significant capital projects should be evaluated on a life-cycle basis.
The County should consider:
Initial Cost
+ Financing Cost

County Board Agenda Packet, Page 29

+ Expected Maintenance
+ Utilities
+ Staffing/Operating Impact
+ Future Replacement Cost
− Grants/Other Revenue
= Estimated Life-Cycle Cost
A project with a lower initial cost should not automatically be selected if it creates substantially
greater long-term operating or replacement costs.
SECTION 14. CAPITAL PROJECT FUNDING SOURCES
Capital projects may be financed through:
1. Capital Fund cash;
2. annual property tax levy;
3. grants;
4. state or federal funding;
5. dedicated fees;
6. intergovernmental contributions;
7. bond proceeds;
8. other legally available funds;
9. a combination of the above.
The County should generally prioritize cash funding for shorter-lived or smaller capital
replacements and consider debt for appropriately long-lived, major capital assets where
intergenerational financing is justified.
Any proposed debt financing must be separately evaluated for legal authority, affordability,
repayment capacity, and compliance with applicable Minnesota law. Minnesota Statutes §
373.40 contains specific requirements for bonds issued under an approved CIP.
SECTION 15. CAPITAL FUNDING GAP
Each annual CIP shall identify the County's:
A. Funded Capital Needs
Projects for which sufficient funding is reasonably available.
B. Partially Funded Needs
Projects for which some but not all funding is identified.

County Board Agenda Packet, Page 30

C. Unfunded Capital Needs
Projects included in the long-term plan for which adequate funding is not currently identified.
The County shall publish the estimated five-year and ten-year unfunded capital need annually.
This is important because a capital reserve should not be judged solely by its current balance. A
$5 million reserve may be inadequate if the County has $25 million of known capital obligations
approaching within the planning period.
SECTION 16. ANNUAL CAPITAL PLANNING PROCESS
The County shall follow an annual capital planning cycle substantially as follows:
January–March
Departments:


inspect assets;



update condition assessments;



identify replacement needs;



update project costs;



identify grants;



complete CIP worksheets.

April–May
Finance/Administration:


compile departmental requests;



update the ten-year capital forecast;



calculate the Capital Fund reserve position;



calculate the preliminary annual contribution;



rank projects.

June–July
County Board:


reviews priorities;



reviews funding alternatives;



evaluates tax implications;



identifies projects for the proposed CIP.

August

County Board Agenda Packet, Page 31

The proposed CIP and capital budget are incorporated into the County's annual budget process.
Fall/Winter
The County Board considers and adopts the CIP and annual budget consistent with applicable
law.
Where Minnesota Statutes § 373.40 applies, the statutory CIP and amendments shall be handled
in accordance with its public-hearing and approval requirements.
SECTION 17. ANNUAL CAPITAL FUND REPORT
The Finance Department shall provide an annual report to the County Board containing at least:
Capital Fund


beginning balance;



annual levy contribution;



other revenues;



expenditures;



transfers;



ending balance.

CIP


projects completed;



projects underway;



projects deferred;



projects added;



projects removed;



changes in project costs.

Long-Term Needs


five-year capital needs;



ten-year capital needs;



funded needs;



unfunded needs.

Funding Adequacy


minimum reserve;



target reserve;

County Board Agenda Packet, Page 32



actual/projected balance;



reserve surplus or deficit;



recommended next year’s contribution.

SECTION 18. BOARD OVERSIGHT
The County Board retains final authority over:


adoption of the CIP;



annual capital appropriations;



annual levy;



Capital Fund transfers;



major project authorization;



debt issuance;



amendments to this Policy.

The County Administrator and Finance Department are responsible for implementing the Policy
and presenting recommendations to the County Board.
SECTION 19. EMERGENCY CAPITAL EXPENDITURES
Emergency capital expenditures may be authorized when necessary to:


protect life or safety;



prevent substantial property damage;



maintain essential County services; or



respond to an unforeseen failure of critical infrastructure.

The County Administrator shall report emergency capital expenditures to the County Board at
the earliest practical opportunity.
An emergency project shall be incorporated into the next CIP update.
SECTION 20. POLICY REVIEW
This Policy shall be reviewed at least every three years, or sooner if:


major changes occur in Minnesota law;



the County adopts a new strategic plan;



significant capital needs emerge;



the County undertakes a major capital project;



financial conditions materially change; or

County Board Agenda Packet, Page 33



the County Board determines that revision is appropriate.

SECTION 21. BOARD POLICY ON ANNUAL LEVY
The County shall make a recurring annual contribution to the Capital Improvement and Capital
Replacement Fund through the annual property tax levy and budget process. The annual
contribution shall be calculated using the County's ten-year cash-funded capital needs, the
adopted Capital Fund reserve target, projected Fund balance, anticipated non-levy capital
revenues, and the approved five-year Capital Improvement Program.
The annual contribution shall be reviewed and established each year and shall not be a
permanently fixed dollar amount. The County Board may increase, decrease, or temporarily
modify the contribution when supported by the County's long-term capital and financial analysis.
The objective of the annual contribution shall be to provide sustainable funding for capital needs
while maintaining the Capital Fund at a level sufficient to absorb normal variations in capital
expenditures and avoid unnecessary emergency tax increases or borrowing.

County Board Agenda Packet, Page 34

APPENDIX A
ANNUAL CIP WORKSHEET
Winona County Department Capital Request
Department: __________________________
Department Head: _____________________
Date: _________________________________
Project Name: _________________________
1. PROJECT DESCRIPTION
Briefly describe the project and why it is needed:

2. ASSET INFORMATION
Item

Response

Existing asset

__________

Acquisition/installation year __________
Estimated useful life

__________

Current age

__________

Remaining useful life

__________

Current condition

☐ Good ☐ Fair ☐ Poor ☐ Critical

Estimated replacement year __________
3. FINANCIAL INFORMATION
Item

Amount

Current estimated project cost $________
Prior estimate

$________

Inflation/escalation assumption ______%
Grant/other funding

$________

Capital Fund request

$________

Other County funding

$________

Proposed debt

$________

County Board Agenda Packet, Page 35

Item

Amount

Annual operating impact

$________

Annual maintenance impact

$________

Expected useful life

______ years

4. TIMING
Requested year: ________
Can project be delayed?
☐ No
☐ 1 year
☐ 2–3 years
☐ 4–5 years
☐ More than 5 years
Estimated cost of delaying project: $____________
5. CONSEQUENCES OF NOT FUNDING
Check all that apply:
☐ Life/safety risk
☐ Legal/regulatory risk
☐ Service interruption
☐ Asset failure
☐ Increased maintenance
☐ Higher future construction cost
☐ Loss of grant opportunity
☐ Reduced efficiency
☐ Other: __________________
6. FUNDING OPPORTUNITIES
Known grants or outside funding:
Grant deadline: __________________
Expected outside funding: $____________
7. DEPARTMENT PRIORITY
Department priority:
☐ Critical
☐ High

County Board Agenda Packet, Page 36

☐ Moderate
☐ Low
Department's requested project year: ________
8. STAFF SCORING
Criterion

Points

Life safety/legal/regulatory /20
Asset condition/risk

/20

Essential service continuity /15
Cost of deferral

/15

Financial efficiency

/10

Strategic alignment

/10

Outside funding

/5

Sustainability

/5

TOTAL

/100

9. FINANCE REVIEW
Recommended year: ________
Recommended funding: $____________
Funding source: ____________________
Finance comments:

Finance Director: _____________________ Date: __________

County Board Agenda Packet, Page 37

APPENDIX B
CAPITAL FUND ANNUAL FUNDING WORKSHEET
Calculation

Amount

10-year total cash-funded capital need

$________

÷ 10 years
10-year average annual need

$________

Target reserve — 2 × average annual need

$________

Projected beginning Capital Fund

($________)

Reserve surplus/(shortfall)

$________

Annual catch-up contribution, if applicable

$________

Less recurring grants/other capital revenues

($________)

Other approved adjustments

±$________

Recommended annual Capital Fund contribution $________
Board Decision
Recommended contribution: $________________
Approved contribution: $____________________
Difference: $______________________________
Reason for difference, if applicable:

County Board Agenda Packet, Page 38

APPENDIX C
EXAMPLE OF A 10-YEAR CAPITAL FUNDING PLAN
For illustration, assume Winona County identifies the following average cash-funded needs:
Scenario

Average Annual
Need

Target Reserve

Suggested Recurring Annual
Contribution*

Low

$1,000,000

$2,000,000

~$1,000,000

Moderate $2,000,000

$4,000,000

~$2,000,000

High

$6,000,000

~$3,000,000

$3,000,000

*Assumes the target reserve has already been established and that other capital revenues, major
one-time projects, inflation adjustments, and catch-up requirements do not materially alter the
calculation.
If the County is below its reserve target, the contribution should temporarily be higher.
For example:
$2 Million Annual Need
Target reserve:
$2M × 2 = $4M
Current reserve:
$1M
Shortfall:
$3M
Five-year catch-up:
$3M ÷ 5 = $600,000
Base annual contribution:
$2,000,000
Catch-up:
+$600,000
Recommended temporary annual contribution:
$2,600,000
After the reserve reaches the $4 million target, the $600,000 catch-up component would
normally end, returning the recurring contribution toward approximately $2 million, subject to
the updated CIP.

County Board Agenda Packet, Page 39

APPENDIX D
BOARD RESOLUTION NO. _________
Establish a Capital Improvement and Capital Replacement Fund and Adopting a Capital
Planning Policy
WHEREAS, Winona County has a responsibility to maintain and preserve the public assets
necessary to provide County services; and
WHEREAS, prudent financial management requires the County to plan for capital acquisition,
major rehabilitation, and eventual replacement before assets fail or become substantially more
expensive to replace; and
WHEREAS, Minnesota Statutes § 373.40 authorizes counties to adopt capital improvement
plans covering at least five years and establishes requirements concerning the identification,
timing, cost, need, and financing of capital improvements; and
WHEREAS, the County Board recognizes that a recurring and predictable source of capital
funding is preferable to relying solely upon emergency appropriations or discretionary
replenishment of capital reserves; and
WHEREAS, the County Board further recognizes that the appropriate annual capital
contribution should be based upon long-term capital needs rather than an arbitrary fixed dollar
amount; and
NOW, THEREFORE, BE IT RESOLVED, that the Winona County Board of Commissioners
hereby establishes the Winona County Capital Improvement and Capital Replacement Fund; and
BE IT FURTHER RESOLVED, that the County shall maintain a ten-year capital needs
forecast and a minimum five-year Capital Improvement Program; and
BE IT FURTHER RESOLVED, that the County shall make a recurring annual contribution to
the Capital Fund through the annual budget and property tax levy process; and
BE IT FURTHER RESOLVED, that the annual contribution shall be calculated with reference
to the County's ten-year average cash-funded capital needs, adopted Capital Fund reserve target,
projected Fund balance, anticipated grants and other capital revenues, and adopted Capital
Improvement Program; and
BE IT FURTHER RESOLVED, that the County's policy target for the Capital Fund shall
generally be a balance equal to approximately two years of average annual cash-funded capital
expenditures, with a minimum target of one year and a review threshold at three years; and
BE IT FURTHER RESOLVED, that the annual capital contribution may be increased,
decreased, or temporarily modified by the County Board based upon the annual capital and
financial analysis; and
BE IT FURTHER RESOLVED, that the County Administrator and Finance Department shall
present an annual Capital Fund and Capital Improvement Program report to the County Board;
and

County Board Agenda Packet, Page 40

BE IT FURTHER RESOLVED, that the Capital Improvement and Capital Replacement Fund
Policy attached hereto is adopted as County policy effective __________.
Adopted this ____ day of _____________, 2026.
WINONA COUNTY BOARD OF COMMISSIONERS

County Board Agenda Packet, Page 41

$
$
$
$
$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$

$

General Government
Road and Bridge
Health and Human Services
Capital Equipment and Improvement
Total Operating (Un-Restricted)

Recycling and Solid Waste
Transit Sales Tax
Road and Bridge Capital Projects
Debt Service *a
Jail Expenses
Jail Bond Revenue
Jail Funding Sales Tax
Bond Sale
EDA-Revolving Loan
HC Garvin
AG BMP Loan
Agency Funds *b
CLFRF (Coronavirus)
Opioid Fund
Total Restricted
Total Operating and Restricted

3/12 of Operating Expenditures

Fund Balance compared to 3/12 policy

Fund

1,729,138
2,381,000
11,555,000
1,642,375
1,456,532
3,500,000
96,296
22,360,341
82,818,698

27,821,000
6,177,797
21,073,560
5,386,000
60,458,357
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$
73,855
73,855
2,094,058

484,188
1,536,015
2,020,203
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$

County Board Agenda Packet, Page 42

$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$

2026
6,639,283

1,729,138
2,381,000
11,555,000
1,642,375
1,456,532
3,500,000
96,296
22,360,341
82,818,698

27,821,000
6,177,797
21,073,560
5,386,000
60,458,357

$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$

Revenue 2026

2027
3,484,043

15,749,626

502,056
3,133,419
(530,220)
(920,415)
(455,175)
934,004
1,025,590
593,722
46,820
328
1,505,103
90,450
1,057,534
6,983,216
26,216,885
- $
- $
21,723,360 $
79,467,323 $

$
$
$
$

$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$

$
$
$
$
$

21,693,360
84,691,863

$

$

1,756,495 $
5,110,000 $
8,100,000
1,640,327
1,456,532
3,500,000
130,006
-

29,230,833
6,829,609
22,516,061
4,422,000
62,998,503

Expense 2027

1,786,495
5,110,000
8,100,000
1,640,327
1,456,532
3,500,000
130,006
-

27,140,937
6,405,518
20,097,523
4,099,985
57,743,963

Revenue 2027

$
$
$
$
$
$
$
$
$
$
$

16,990,920 $
2,868,177 $
586,835 $
(1,212,263) $
19,233,669 $

Forecasted Balance
Expense 2026 Reserve Use 2026
12/31/26

15,114,589

575,911
3,133,419
(530,220)
(920,415)
(455,175)
934,004
1,025,590
593,722
46,820
328
1,505,103
90,450
1,057,534
7,057,071
28,810,943

17,975,108
2,868,177
586,835
323,752
21,753,872

Actual Balance
12/31/25

2027
2,971,626

15,749,626

(140,927)
(1,010,000)

(262,417)
(250,000)
18,721,252

Reserve Use
2027

Main Calendar
Emergency Coordinating Committee
September 22, 2026, 8:15 AM @ Virtual Meeting
Please join using this link: https://v.ringcentral.com/join/451038450 Meeting ID: 451038450 One tap to join audio only from a smartphone:
+12679304000,,451038450# Access Code / Meeting ID: 451038450
More Details
Working Session: Discuss 2027 Future Budget
September 22, 2026, 5:00 PM - 6:00 PM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 or dial 13052241968 Meeting ID: 893 3972 4683
Passcode: 629612
More Details
Winona County Board Meeting
September 22, 2026, 6:00 PM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 or dial 13052241968 Meeting ID: 893 3972 4683
Passcode: 629612
More Details
Economic Development Authority
September 24, 2026, 4:30 PM - 6:00 PM @ County Office Building, Conference Room 138 A & B
Olson and Voegeli; Monthly meetings, 4th Thursday of the month
More Details
Parks and Environment Advisory Committee
October 6, 2026, 4:30 PM @ County Office Building, Conference Room 138 A & B
- Voegeli; alternate: Elsing - Meetings take place at the Winona County Office Building or a Winona County Park
More Details
Land Records Committee
October 7, 2026, 9:00 AM - 10:00 AM @ Virtual Meeting
Elsing, Alt: Meyer
More Details
Winona County Board Meeting
October 13, 2026, 9:00 AM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1&from=addon OR DIAL 13052241968 Meeting
ID: 893 3972 4683 Passcode: 629612
More Details
Road and Bridge
October 13, 2026, 1:30 PM @ Highway Department
Ward and Elsing
More Details
Minnesota Inter-County Association
October 14, 2026, 1:30 PM - 3:30 PM @ Kelly Inn
Meyer, Ward, Alternate - Olson
More Details
Stockton - Rollingstone - Minnesota City Watershed District Meeting
October 14, 2026, 7:00 PM @ Rollingstone School
County Board Agenda Packet, Page 43

More Details
Winona County SWCD
October 15, 2026, 10:00 AM - 12:00 PM @ SWCD Office
Elsing; Alt - Meyer
More Details
Board of Adjustment
October 15, 2026, 1:00 PM - 3:00 PM @ County Office Building, Conference Room 138 A & B
Third Thursday of the month
More Details
Planning Commission
October 15, 2026, 6:00 PM - 9:00 PM @ County Office Building, Conference Room 138 A & B
Ward; Alt - Elsing
More Details
Health and Human Services Advisory Committee Meeting
October 20, 2026, 3:30 PM - 5:00 PM @ County Office Building, Conference Room 138 A & B
More Details
Economic Development Authority
October 22, 2026, 4:30 PM - 6:00 PM @ County Office Building, Conference Room 138 A & B
Olson and Voegeli; Monthly meetings, 4th Thursday of the month
More Details
Emergency Coordinating Committee
October 27, 2026, 8:15 AM @ Virtual Meeting
Please join using this link: https://v.ringcentral.com/join/451038450 Meeting ID: 451038450 One tap to join audio only from a smartphone:
+12679304000,,451038450# Access Code / Meeting ID: 451038450
More Details
Winona County Board Meeting
October 27, 2026, 6:00 PM @ County Office Building, Conference Room 138 A & B
https://winonacounty-gov.zoom.us/j/89339724683?pwd=V3aP1vOFLxhATIRi6wAaa2J52RAH4l.1 or dial 13052241968 Meeting ID: 893 3972 4683
Passcode: 629612
More Details

County Board Agenda Packet, Page 44

OFFICIAL PROCEEDINGS
WINONA COUNTY BOARD OF COMMISSIONERS
SESSION HELD September 08, 2026
9:00 AM WINONA COUNTY BOARD ROOM
The Winona County Board of Commissioners met in the Commissioners Room on the above date with
Commissioner Dwayne Voegeli; Commissioner Josh Elsing; Commissioner Marcia Ward; Commissioner Greg
Olson; Commissioner Chris Meyer; County Administrator Maureen Holte; Finance Director Phil Sonnenberg;
County Attorney Karin Sonneman; Assistant County Attorney II Rebecca Church; Assistant County Attorney II
Steve Kranz; Auditor-Treasurer Chelsi Wilbright; Health and Human Services Director Jill Chaffee; Planning and
Environmental Services Director Ross Dunsmoor; Feedlot Officer Lew Overhaug; Planner-Natural Resource Olivia
Stroinski; Information Technology Director Chad Lang; Assessor Lindsey Brandt; Fleet, Building, Grounds
Supervisor Aaron LaFee; Shift Commander Dave Fruth; Executive Assistant Heidi Hund. Chairperson Meyer called
the meeting to order at 9:00 a.m.
Public comments were made by Quinn Lewis, 307 N. Walnut St., La Crescent, new District Manager for
Winona County Soil and Water Conservation District.
On motion by Commissioner Elsing and seconded by Commissioner Voegeli, to approve the County Board
minutes dated August 25, 2026. Vote: Yes – 5.
On motion by Commissioner Elsing and seconded by Commissioner Voegeli, to acknowledge the Health
and Human Services Advisory Committee Meeting minutes dated July 21, 2026. Vote: Yes – 5.
On motion by Commissioner Elsing and seconded by Commissioner Voegeli, to acknowledge the Health
and Human Services Advisory Committee Meeting minutes dated August 18, 2026. Vote: Yes – 5.
On motion by Commissioner Ward and seconded by Commissioner Elsing, to approve the amended agenda
by moving Consent Business item 6.1 to General Business item 7.0. Vote: Yes – 5.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to approve the following
Consent Business items:
Confirm Payment of Disbursements.
08/12/2026 - 08/25/2026
Fund
1
2
3
4
5
7
42
76
81
82
83
Total

Revenue
Recycling & Solid Waste Fund
Road and Bridge
Transportation Sales Tax
Health & Human Services
Road and Bridge State Aid
Capital Improve & Equip Fund
Employee Benefit
Settlement Fund
Misc Taxes Fund
State Revenue Fund

$
$
$
$
$
$
$
$
$
$
$

469,608.73
104,438.37
39,950.05
8,868.37
423,526.71
1,000.00
166,215.45
108,688.09
2,692.96
386.64
7,108.27

$ 1,332,483.64
101 Vendors Paid Less Than $2000
totaling $63,570.70

Vote: Yes – 5.
September 08, 2026

Page 1

County Board Agenda Packet, Page 45

On motion by Commissioner Elsing and seconded by Commissioner Meyer, to Approve Administration to
Negotiate Professional Services Agreement for Acting Auditor-Treasurer Services. Vote: Yes – 5.
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to Approve Professional
Services and Grant Pursuit for Replacement of Slate Shingles on Courthouse Roof. Vote: Yes – 4; No – 1 (Ward).
On motion by Commissioner Ward and seconded by Commissioner Voegeli, to Approve Resolution for
Pay Differential for Auditor-Treasurer. Vote: Yes – 5.
RESOLUTION #2026-21
Authorize Pay Differential for Winona County Auditor-Treasurer
WHEREAS, Winona County Auditor-Treasurer Chelsi Wilbright is a member of the United States Air Force
Reserve; and
WHEREAS, Ms. Wilbright has informed County Administration that she will be deployed for a period of six
months beginning in September 2026; and
WHEREAS, Minn. Stat. Section 471.975 provides that the County may pay Ms. Wilbright “an amount equal
to the difference between the member's base active-duty military salary and the salary the member would be paid as
an active political subdivision employee, including any adjustments the member would have received if not on leave
of absence. This payment may be made only to a person whose base active-duty military salary is less than the salary
the person would be paid as an active political subdivision employee.”; and
WHEREAS, Winona County finds that it appropriate to provide Ms. Wilbright with a pay differential in an
amount equal to the difference between her base active-duty military salary and the salary Ms. Wilbright would be
paid as the elected Winona County Auditor-Treasurer if she was not on active military service deployment; and
WHEREAS, the County Board has the authority pursuant to Minn. Stat. 471.975 to make the pay differential
payment to Ms. Wilbright during her anticipated six-month active military service deployment.
NOW THEREFORE BE IT RESOLVED, that the County of Winona, Minn. Stat. Section 471.975 hereby
authorizes the payment to Ms. Wilbright an amount equal to the difference between the Ms. Wilbright's base activeduty military salary and the salary she would be paid as the elected Winona County Auditor-Treasurer, including any
adjustments Ms. Wilbright would have received if not on leave of absence without pay for her active military service
deployment; and
BE IT RESOLVED, that this Resolution is only effective upon the date that Winona County AuditorTreasurer Wilbright begins her leave of absence for active military service deployment purposes, which is in
September 2026; and
BE IT RESOLVED, that this Resolution will remain effective during the entire time Ms. Wilbright remains
on this anticipated deployment for active military service; and
BE IT RESOLVED that if Ms. Wilbright’s military orders are delayed, modified, or canceled, and she is not
deployed to active military service, and her leave of absence is not commenced, this Resolution is null and void, and
there would exist by virtue of that fact, no need for the payment of a pay differential to Ms. Wilbright; and
BE IT RESOLVED, this Resolution shall not become effective until Ms. Wilbright has provided copies of
her military orders to the County Administrator and other required documentation pursuant to Minn. Stat. Section
192.261 and the County Administrator has confirmed the activation date of Ms. Wilbright’s military service
deployment.
Adopted in Winona, Minnesota on this 8th day of September, 2026.
September 08, 2026

County Board Agenda Packet, Page 46

Page 2

On motion by Commissioner Voegeli and seconded by Commissioner Olson, to ask the Planning
Commission to study the process to adopt an interim ordinance moratorium regarding Data Centers. Vote: Yes – 5.
Took a 7-minute break from 10:14 a.m. to 10:21 a.m.
On motion by Commissioner Ward, to table Direction Regarding Sheriff Department Structure until after
the election. Failed due to lack of second.
On motion by Commissioner Voegeli and seconded by Commissioner Elsing, to approve Reviewing the
background and summary, cost analysis, and requested classification descriptions and supporting the direction of
Administration on establishing a structural model that supports sustainable workload distribution and operational
needs. Vote: Yes – 4; Abstain – 1 (Ward).
On motion by Commissioner Voegeli and seconded by Commissioner Olson, to Approve Resolution
Setting Preliminary 2027 Property Tax Levy at 14%. Vote: Yes – 3; No – 2 (Ward, Elsing).
RESOLUTION #2026-20
Set Preliminary Levy
BE IT RESOLVED, by the Winona County Board of Commissioners, in a duly assembled meeting, that
preliminary levy upon the taxable property of Winona County, Minnesota, as returned by, the Winona County
Assessor and equalized as provided by law for the year 2027, for expenses of said County in accordance with the
following amount:
County Fund

Net Levy

County Program Aid

Gross Levy

Total

$32,499,847

$3,864,106

$36,363,953

Adopted in Winona, Minnesota this 8th day of September, 2026.
On motion by Commissioner Elsing and seconded by Commissioner Voegeli, to adjourn the County Board
meeting at 10:52 a.m. Vote: Yes – 5.
WINONA COUNTY BOARD OF COMMISSIONERS
______________________________________________
Chris M. Meyer
Board Chair
Attest:
_______________________________________
Maureen L. Holte, County Administrator

September 08, 2026

Page 3

County Board Agenda Packet, Page 47

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.1
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Auditor-Treasurer
Approve LG220 Gambling Application for Exempt Permit-Pheasants Forever
Winona/Root River Chapter 242

======================================================================
Background:
Local unit of government acknowledgement is needed before forwarding the application to the State of Minnesota
Gambling Control Board.

Summary of the Issue:
Approval is needed for LG220 Gambling Application for Exempt Permits for Pheasants Forever Winona/Root River
Chapter 242. No waiting period.

Funding:
No funding required.

Recommendation:
Approve LG220 Gambling Application for Exempt Permit-Pheasants Forever Winona/Root River Chapter 242.

County Board Agenda Packet, Page 48

County Board Agenda Packet, Page 49

County Board Agenda Packet, Page 50

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.2
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Highway
Approve Additional $30,000 from Fund 42 for 2026 Plow Truck Replacements

======================================================================
Background:
The 2026 budget includes replacement of two snowplow trucks. The purchase was approved by the county board in
two stages, with an April 14, 2026 approval of two truck chassis from DeBauche Truck & Diesel, Inc. of La Crosse
for $119,430 each after $30,000 trade-in; and a July 14, 2026 approval of two dump box and snowplow packages
from Universal Truck Equipment Inc. of Galesville WI for $196,708 each.
Plow truck unit 1301, which had been designated for trade-in, had a catastrophic engine failure on July 28, 2026, and
is no longer an acceptable trade. The truck was being driven on Highway 14 near Farmers Park with nothing out of
the ordinary, when the driver heard a “bang” and the oil pressure went to zero. It was driven to the side of the road as
quickly as possible and shut off. The unit was towed to DeBauche in La Crosse, where it remains as of this writing.
The damage appears to have originated in the oil pump gear, with metal shards being distributed with the oil to other
areas of the engine and quickly rendering it unrepairable.
There is nothing in this truck’s maintenance history to explain or predict this engine failure. Neither the county’s
senior mechanic, who has over 20 years of experience, nor the service manager at DeBauche has ever seen an engine
failure like this. All evidence suggests this is a one-off occurrence.
Replacing the engine is not feasible. Replacement with a factory remanufactured engine at an estimated cost of
$48,500 would exceed the trade-in value. Replacement with a used engine from a salvage yard, at an estimated cost
of $26,500, is not feasible because DeBauche will no longer pay $30,000 trade-in for a truck with a questionable
engine of unknown history.
A salvage yard offered $3,100 for the truck. However, retaining it for parts is more cost-effective. We tabulated the
truck has over $45,000 in salvageable parts compared to buying them new. While we won’t need everything, we will
easily use more than $3,100 worth of components over the next few years. The remainder can then be sold for scrap.
Insurance on the truck through MCIT does not cover mechanical breakdown.

Summary of the Issue:
Due to a catastrophic engine failure of plow truck unit 1301, it is no longer available as a $30,000 trade-in. This
necessitates an additional $30,000 from Fund 42 to accomplish the two plow truck replacements budgeted for 2026.
Unit 1301 will be retained for parts, as this is the most cost-advantageous option. Some of the $30,000 will be
recouped over time in savings on parts, but the amount is unknown at this time.

County Board Agenda Packet, Page 51

Funding:
$238,860
$393,416
$632,276

Two truck chassis, $119,430 each after $30,000 trade-in (4-14-2026 approval)
Two dump box and snowplow packages, $196,708 each (7-14-2026 approval)
Previous Total for two fully equipped snowplow trucks

$ 30,000
$662,276

Unit 1301 no longer available as a trade-in
New Total

$636,000

Budgeted in 2026, line 42-300-310-0000-6633

This had been $3,724 under budget but is now $26,276 over budget.

Recommendation:
Approve Additional $30,000 from Fund 42 for 2026 Plow Truck Replacements.

County Board Agenda Packet, Page 52

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.3
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Highway
Accept Certificate of Performance and Authorize Final Payment for
CSAH 15, 17 and 31 Bridge Replacements

======================================================================
Background:
The project included the replacement of three bridges on County State Aid Highways (CSAHs):
 SAP 085-615-023 (CP 2302) on CSAH 15 (Old Homer Rd) approximately 600 feet west of Black Horse Rd,
replacing existing bridge 4649 with new bridge 85J49;
 SAP 085-617-028 (CP 2403) on CSAH 17 approximately 1.1 miles north of Witoka (near the base of the hill),
replacing existing bridge L1334 with new bridge 85J54; and
 SAP 085-631-016 (CP 2303) on CSAH 31 approximately 1.5 miles northeast of the intersection with CSAH 30
(just west of Nepper Lane / Nepper corner), replacing existing bridge 91478 with new bridge 85J50.
At all three locations the new “bridge” structures are double box culverts (of varying sizes).
The project was awarded on December 28, 2023, with construction in 2024. Final payment had been awaiting
verification of adequate growth on reseeded areas at the CSAH 17 site.

Summary of the Issue:
An engineer’s Certificate of Performance to the County Board is required by Minnesota Statutes, § 160.17, subd. 3
prior to final contractor payments. This action permits final payment to the contractor and contract closure.

Funding:
Final funding for this contract is as follows:
State Local Bridge Replacement Prog.
State-Aid Funds, CSAH Regular
Total

CSAH 15
$153,012.50
$251,761.25
$404,773.75

CSAH 17
$351,600.00
$510,114.00
$861,714.00

CSAH 31
$225.439.75
$268,630.25
$494,070.00

Total
$ 730,052.25
$1,030,505.50
$1,760,557.75

Recommendation:
Accept Certificate of Performance and Authorize Final Payment for CSAH 15, 17 and 31 Bridge Replacements.

County Board Agenda Packet, Page 53

Certificate of Performance
Winona County Road or Bridge Construction Contract – For Final Payment

Project No.:
Name of Contractor:

SAPs 085-615-023, 085-617-028,
& 085-631-016
Minnowa Construction, Inc.

Original Contract:

$1,771,967.00

Over (Under) Run

($11,409.25)

Final Total Value of Work

$1,760,557.75

Contract No.
Job No.

61523
2302, 2403, & 2303

Overrun/Underrun Explanation:
The original contract amount is based on estimated quantities. The total value of work for
the final payment is based on actual final work quantities at the contracted unit prices, and
will differ from the original contract.
I HEREBY CERTIFY to the Winona County Board that to the best of my knowledge the work
required by the above described contract has been performed and measured according to the
contract.

9-3-2026
__________________
Date

______________________________________
David F. Kramer, P.E.
Winona County Highway Engineer

County Board Agenda Packet, Page 54

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.4
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Human Resources
Approve LELS 537 Amendment 2026-2027

======================================================================
Background:
Approve LELS 537 Amendment 2026-2027.

Summary of the Issue:
The amendment states that the position currently titled Dispatcher will be retitled as Public Safety Telecommunicator.
Public Safety Telecommunicator has been added to the LELS 537 wage grid.

Funding:
Levy Funding.

Recommendation:
Approve LELS 537 Amendment 2026-2027.

County Board Agenda Packet, Page 55




"

%#
&

#


!




 


 
 

  

 
  




Amendment
to
LELS 537
It has been agreed that the employee(s) serving in the position of Dispatcher will have a title
change to Public Safety Telecommunicator as listed on the attached amendment.
This amendment is agreed to by both parties to the Labor Agreement signed on May 13, 2025,
and is hereby attested to by the undersigned as becoming a part of said agreement.
Agreed to this ______ day of _____________________, 2026 and attested to as the full and
complete understanding of the parties of time herein specified by the signature of the following
representatives for the Employer and the Union.

FOR: LELS 537
FOR: Winona County Board of Commissioners
(Public Safety Telecommunicator Unit)
____________________________
Mark Cigrand
President
"" !
 

$




________________________________
Christine Meyer, Chair

Date:____________________

Attest:

_____________________________
Terry Olson
Business Representative

________________________________
Maureen L. Holte
County Administrator

!$"


'



Date: _________________________

Approved as to form this 25th day of August, 2026.

____________________________________
Gregory J. Griffiths
Dunlap & Seeger, P.A., Attorney at Law

County Board Agenda Packet, Page 56

Hourly

Hourly

Public Safety Telecommunicator

Hourly

2027 Wage Grid - Effective January 1, 2025 - 3% COLA

Public Safety Telecommunicator

2026 Wage Grid - Effective January 1, 2025 - 3% COLA

Public Safety Telecommunicator

6 Month
$31.39

6 Month
$30.48

6 Month
$29.59

1 Year
$32.73

1 Year
$31.78

1 Year
$30.85

2 Year
$34.04

2 Year
$33.05

2 Year
$32.09

County Board Agenda Packet, Page 57

Start
$30.08

Start
$29.20

Start
$28.35

2025 Wage Grid - Effective January 1, 2025 - Market Adj plus 3.25% COLA

3 Year
$35.38

3 Year
$34.35

3 Year
$33.35

4 Year
$36.75

4 Year
$35.68

4 Year
$34.64

Date:

5 Year
$38.15

Date:

5 Year
$37.04

Date:

5 Year
$35.96

8/25/2026

6 Year
$40.04

8/25/2026

6 Year
$38.87

8/25/2026

6 Year
$37.74

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.5
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Human Resources
Approve 2027 Citizen Advisory Committees Process and Timeline

======================================================================
Background:
The application process will remain the same by requiring all applicants to apply through Ultimate Kronos Group
(UKG). Committee members eligible for reappointment will be notified of their expiring term and the requirement to
reapply through UKG for reappointment, if desired.

Summary of the Issue:
Staff have reviewed the enclosed committee listing and confirmed the number of vacancies for each committee.
Notification will be sent to the current eligible committee members informing them of the reappointment process. The
Citizen Advisory Committees Policy 1.50 and pages 60–63 of the Winona County Zoning Ordinance are attached for
easy reference.
Recommended Timeline:
• Recruit/accept applications: (no later than) 10-7-2026 through 12-2-2026.
• Provide application information to County Board the week of 12-7-2026.
• County Board discussion/appointments of the applicable Committee members on 1-5-2027 agenda.
Human Resources will re-post if there are remaining vacancies after the initial appointments.

Funding:
Cost is contained in the 2026 and 2027 budgets.

Recommendation:
Approve 2027 Citizen Advisory Committees Process and Timeline.

County Board Agenda Packet, Page 58

Citizen Advisory Committees Policy 1.50
Board Approval Date: 02-23-2016

Supersedes Policy Dated: 01-14-1997

Policy
The County Board appoints individuals to various boards, committees or commissions,
(hereinafter referred to as advisory committees) which have been established by the County
Board or pursuant to Minnesota Statute. Authority for establishment of the committees is
prescribed in Minnesota Statutes and in Board policy. The County Administrator will maintain a
complete list of committees and their underlying source of creation.
The current list of citizen advisory committees is:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.

Board of Adjustments
Community Services Advisory Committee
Extension Committee
Personnel Board of Appeals
Planning Commission
Parks and Environment Advisory Committee
Economic Development Authority
Boundary Commission
Hiawatha Valley RC&D
Criminal Justice Coordinating Council
Stockton-Rollingstone-Minnesota City Watershed District

Role and Purpose of Committees
Each committee serves a statutory, policy, or operational purpose with Winona County. Each
committee has specific staff assigned and designated to support its function. The function and
reporting relationship to the Board varies from committee to committee.
Committees are established to serve a variety of functions. The fundamental purposes for
utilizing committees in support of County Government are:
1.
2.
3.
4.
5.

To involve members of the public in the decision making process.
To meet requirements of state law.
To ask residents to help define community standards and norms.
To provide technical expertise in certain areas.
To provide an independent sounding board for issues, ideas, and policy matters.

Operating Procedures
The process for recruiting applicants to serve on advisory committees is established by the
County Administrator. The recruitment process shall take place annually, during the months of

Page1
County Board Agenda Packet, Page 59

Citizen Advisory Committees Policy 1.50
Board Approval Date: 02-23-2016

Supersedes Policy Dated: 01-14-1997

November and December. The actual appointments are made by the County Board or, in the
case of the Planning Commission, the County Board Chair, with the advice of the County Board
as specified in the Winona County Zoning Ordinance.
Individuals appointed by the Board to certain advisory committees receive a per diem
reimbursement (established by County Board resolution annually) for attendance at regular or
special meetings of such advisory committees unless otherwise stated by the County Board.
Individuals appointed by the Board to advisory Committees may be eligible for reimbursement
of travel expenses as outlined in Policy 3.08 Travel Expenses and Reimbursements.
Anyone seeking appointment or reappointment must formally communicate their intention prior
to the deadline established by the County Administrator each year. An official application will
be made available by the County Administrator and must be completed for members whose
terms are expiring and wish to be reappointed as well as any applicants currently not serving on a
County advisory committee who wish to be considered for appointment.
Attendance Policy
An appointee who is absent for three consecutive meetings or 50% of the meetings in a 12 month
period may forfeit membership on the committee. If the County Board removes a member who
has violated this section of the policy the position becomes vacant until the County Board takes
action to fill the vacancy. The County Board may consider the desire of the member to continue
serving, any mitigating circumstances for the absences, and the recommendation of the
committee chair and whether notice was given in advance of the absences in determining if the
member should be removed from the committee. The County Board reserves the right to remove
a committee member for violation of the attendance policy regardless of the circumstances if
they so choose.
Where an “individual or his/her designee” is appointed to a committee, either person may be
noted as present. If an appointee will be absent from a meeting, he/she cannot send someone to
vote in his/her place unless the appointment also included “or his/her designee.” When an
appointee does not have an approved “designee” and the appointee sends someone to take the
appointee’s place at a meeting, the appointee will be marked as absent.
This may vary by Committee and at County Board discretion.
County staff is to notify the County Administrator if an appointee has excessive absences, in
accordance with this policy. The County Administrator, after consulting with the Board Member
from the district of the appointee or with all members in case of an at-large appointment, notifies
the appointee (in writing) that he/she has missed three meetings and has forfeited membership on

Page2
County Board Agenda Packet, Page 60

Citizen Advisory Committees Policy 1.50
Board Approval Date: 02-23-2016

Supersedes Policy Dated: 01-14-1997

the committee. Solicitation of applicants for filling vacancies as a result of removal of an
appointee is handled through an open application process, directed by the County Administrator.
An individual who has been removed may be reinstated as a member upon recommendation by a
Board member and approval of the County Board.
Appointment Process
Appointments to the Planning Commission and Board of Adjustment will be done in accordance
with the Winona County Zoning Ordinance.
With the exception of the liaison from the Board of Adjustment to the Planning Commission, the
County Chair will appoint the Planning Commission prior to all other advisory committee
appointments being appointed by the County Board.
Following the appointment of the Planning Commission, the County Board Chair, with the input
from the Board of Adjustment, shall name one member of the Board of Adjustment to be a
member of the Planning Commission.
With the exception of the Planning Commission, all members of advisory committees whose
term is expiring will be considered before any new applicants for reappointment to their
respective committees. If the member wishes to serve on another committee they will be treated
as a new applicant.
New applicants who meet committee requirements and who meet the first advertising deadline
will be appointed unless there are more applicants available than positions to fill on any one
advisory committee. In that event, consensus of the County Board will be the primary selection
criteria.
An applicant not appointed to a committee may be appointed to another committee in which they
have expressed official interest once all members with expiring terms who seek reappointment
are reappointed and when the pool of initial applicants for the committee have been exhausted.
Notwithstanding the Board of Adjustment liaison to the Planning Commission, an individual will
not serve on more than one committee.
Residency Requirements
In the absence of specific legislation required to the contrary, County Board appointees to
advisory committees are required to forfeit the appointment upon failure to maintain a principal
residence within Winona County. In accordance with the Winona County Zoning Ordinance,
appointees to the Planning Commission and Board of Adjustment may be required to forfeit their

Page3
County Board Agenda Packet, Page 61

Citizen Advisory Committees Policy 1.50
Board Approval Date: 02-23-2016

Supersedes Policy Dated: 01-14-1997

appointment if they fail to maintain their principal residence in the county locations where they
resided when they were appointed. An appointee to an advisory committee is responsible for
notifying the County Administrator if their principal residency is changed.
Resignations
Resignations should be submitted to the County Administrator. The County Administrator will
advise the County Board of all resignations.
Removal
Appointees to committees are subject to the provisions of the Winona County Respectful
Workplace Policy, Section 6.30. The Winona County Board reserves the right to remove any
committee member found in violation of this policy.
Notification
County staff shall inform all appointees to committees at the initial yearly meeting, or at the first
meeting attended by a member, of the contents of all applicable attendance, residency
requirements and other pertinent information needed to perform the duties of a committee
member.
Terms
The terms of appointees to various committees are for one, two, or three years and vary per
committee pursuant to Minnesota Statute and Board policy. No appointee shall serve more than
three consecutive terms or six years, whichever is less.
Reporting Requirements
The Committees report their activities to the County Board or the appropriate Board Committee
as needed or on a periodic basis.

This policy has been established to provide order and stability to the advisory committee
appointment process, however, the County Board Chair and County Board reserve the right to
not reappoint members or appoint new applicants for any reason. The County Board also
reserves the right to change this policy at any time.

Page 4
County Board Agenda Packet, Page 62

Chapter 5
CHAPTER 5: ADMINISTRATION
5.1 Office of Planning Director
The Office of the Planning Director serves under the administrative
direction of the County Administrator, and directs and coordinates the
activities of the Planning Department. The office term of the Planning
Director shall be indefinite and shall terminate at the discretion of the
County Administrator.

5.1.1 Powers And Duties of Planning Director
The Planning Director shall have the following powers and duties:
1. Enforce this Ordinance through the proper legal channels.
2. Issue Development Certificates and any other permits as required
by the terms of this Ordinance.
3. Conduct inspections of the use of buildings and land to determine
compliance with the terms of this Ordinance.
4. Maintain permanent and current records of this Ordinance
including but not limited to all permits/certificates, maps,
amendments, conditional uses, variances, appeals and application
therefor.
5. Receive, publish legal notices about, research and report upon all
applications for appeals, variances, conditional uses, amendments
and other matters to the designated official bodies.
6. Assist and advise the County Board, Planning Commission and
Board of Adjustment upon matters of land use.
7. Provide and maintain a public information bureau relative to
matters arising out of this Ordinance.
8. Designate a County Floodplain and Shoreland Manager.
9. Designate a Environmental Review Program Coordinator.
10. Designate a Feedlot Officer.

5.2 Planning Commission
5.2.1 Creation and Membership
1. The Winona County Board of Commissioners hereby establishes the
Winona County Planning Commission.
2. The Planning Commission shall consist of nine (9) members.
One (1) Planning Commission member shall be a member of the
Board of County Commissioners. At least five (5) of the appointed
members shall be residents of the portion of the County outside
the corporate limits of municipalities excluding the County Board
member and his or her appointed alternate. Given the importance
of having a Planning Commission with a geographically diverse
membership and a solid grounding in agriculture, the Board Chair
should strive to accomplish this in appointments to the Planning
Commission. Ordinarily the County Board member on the Planning
Commission would be one (1) of the County Board members
serving a predominately rural/agricultural constituency. No more
than one (1) voting member shall be an officer or employee of the
60 - WINONA COUNTY ZONING ORDINANCE
County Board Agenda Packet, Page 63

ADMINISTRATION
County. No voting member of the Commission shall have received,
during the two (2) years prior to appointment, any substantial
portion of his or her income from business operations involving the
development of land within the County for urban or urban-related
purposes.
3. The regular members of the Planning Commission shall be
appointed by the County Board Chair after being fully advised
by and with input from the Planning Director and the full County
Board. The term of office for eight (8) Planning Commission
members, who do not sit on the County Board, shall be staggered.
Appointments shall be for two (2) year terms. No Planning
Commission member shall serve more than three (3) consecutive
two (2) year terms. Time served filling the unexpired term of a
previous Planning Commission member does not count toward
this three (3) consecutive term limit. A Planning Commission
member who earlier served three (3) consecutive terms is eligible
to serve additional terms on the Planning Commission after at
least one (1) year passes between the former appointment and
the subsequent appointment. Four (4) of those eight (8) seats (to
be designated seats A, B, C and D) shall be up for appointment in
odd-numbered years and the other four (4) of those eight (8) seats
(to be designated E, F, G and H) shall be up for appointment in
even-numbered years. The first time this appointment approach
is put into effect (January 2004), seats A, B, C and D shall be
appointed to serve one (1) year terms to allow for staggering the
terms. Thereafter, all eight seats (A-H) shall serve two (2) year
terms. Sitting Planning Commissioners must re-apply for the seat
when the seat is up for appointment. All persons interested in
serving on the Planning Commission, including sitting Planning
Commissioners, must submit an official application form to the
County Administrator. The Planning Director will review those
applications and make recommendations from among those
applicants for the Board’s consideration, but all applications,
even those not recommended by the Planning Director, shall be
forwarded to the full County Board for their review and information.
The County Board member who is appointed to serve on the
Planning Commission shall serve a one (1) year term. The County
Board Chair may also appoint a County Board member to serve
as a nonvoting alternate member of the Planning Commission.
All appointments to the Planning Commission shall be discussed
by the full County Board at a regularly scheduled meeting of the
County Board and shall be made part of the permanent minutes of
that County Board meeting. These appointments shall be made no
later than the last regularly scheduled meeting in January of each
year.

5.2.2 Organization
1. The Planning Commission shall elect a chairperson, vicechairperson, and a secretary from among its members. Those
61
County Board Agenda Packet, Page 64

Chapter 5
three (3) officers shall serve terms of one (1) year each and shall
be elected at the first meeting in each calendar year. Any vacancy
created during a term shall be filled by appointment by the County
Board, for the remainder of the term. The Planning Director shall
serve as recording secretary to the Planning Commission.
2. The Planning Commission shall adopt rules of procedure governing
its operations. Those rules of procedure shall be reviewed at the
first meeting in each calendar year. They may be amended at that
time by majority vote.
3. The members of the Planning Commission, other than members
of the Board of County Commissioners, may be compensated
for meeting attendance in an amount determined by the Board
of County Commissioners. All Planning Commission members,
including County Commissioners, may be paid their necessary
expenses in attending meetings of the Planning Commission and
in the conduct of business of the Planning Commission. Nothing in
this subsection shall be construed to prohibit the payment of per
diem to County Commissioners pursuant to Minnesota Statutes
375.055, Subdivision 1.

5.2.3 Powers and Duties
1. The Planning Commission shall hold public hearings on all
applications for conditional use permits, all plans for subdivisions of
land, all proposals for comprehensive plans and official controls and
all proposals for amendments thereto.
2. The Planning Commission shall perform such other duties as are
assigned by the Board of County Commissioners, including but not
restricted to the conduct of public hearings.
3. The Planning Commission shall make recommendations to the
Winona County Board based on Ordinance requirements.

5.3 Board of Adjustment
5.3.1 Creation and Membership
1. The Board of Adjustment is hereby established and vested with
such authority as is hereinafter provided.
2. The Board of Adjustment shall consist of five (5) members. At least
four (4) members must be residents of the portion of the County
outside the corporate limits of municipalities. One (1) member of
the Board of Adjustment shall also be a member of the Planning
Commission. No elected officer of the County nor any employee of
the Board of County Commissioners shall serve as a member of the
Board of Adjustment.

62 - WINONA COUNTY ZONING ORDINANCE
County Board Agenda Packet, Page 65

ADMINISTRATION
3. The regular members of the Board of Adjustment shall be
appointed by the Board of County Commissioners. The term
of office for the persons so appointed shall be staggered.
Appointments shall be limited to three (3) two (2) year terms per
person and shall expire upon the appointment and acceptance of a
new member.
4. Members of the Board of Adjustment shall serve out their
appointed terms unless:
a. They submit a written resignation to the Board of County
Commissioners;
b. They are absent from three (3) consecutive meetings of the
Board of Adjustment, in which case they shall be automatically
removed for nonperformance of duty; or
c. They are removed from office by majority vote of the Board of
County Commissioners for misconduct in office.
5. Any vacancy created during a term shall be filled by appointment
by the County Board, for the remainder of the term. The Planning
Director shall serve as recording secretary to the Board of
Adjustment.

5.3.2 Organization
1. The Board of Adjustment shall elect a chairperson and a vicechairperson from among its members. They shall serve terms of
one (1) year each and shall be elected at the first meeting in each
calendar year. Any vacancy created during a term shall be filled
by special election for the remainder of the term. The Planning
Director shall serve as secretary to the Board of Adjustment.
2. The Board of Adjustment shall adopt rules of procedure governing
its operations. Those rules of procedure shall be reviewed at the
first meeting in each calendar year and readopted. They may be
amended at that time by majority vote.
3. The meetings of the Board of Adjustment shall be held at the call of
the chairperson and such other times as the Board of Adjustment in
its rules of procedures may specify.
4. Members of the Board of Adjustment may be paid compensation
for meeting attendance in an amount determined by the Board of
County Commissioners and may be paid their necessary expenses
in attending meetings of the Board of Adjustment and in the
conduct of the business of the Board of Adjustment.

5.3.3 Functions and Authority of the Board of Adjustment

63
County Board Agenda Packet, Page 66

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.6
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Maintenance
Approve Exercising Option to Extend License Center Lease

======================================================================
Background:
On March 26, 2024, the Winona County Board approved the attached lease for building space for the license center.
The initial term is April 1, 2024, through December 31, 2026, and includes an option for a two-year extension through
December 31, 2028. Notice of exercising the lease extension would need to be provided by October 2, 2026.

Summary of the Issue:
This exercises the option for a two-year lease extension for the license center space, extending the term through
December 31, 2028.
If the LEC is renovated and the license center relocates there, this lease extension aligns well with the anticipated
design, construction, and relocation timeline.

Funding:
The existing lease sets rent at $3,936.75 per month for 2027, and $4,094.22 per month for 2028. The 2027 amount is
accounted for in the draft 2027 budget.

Recommendation:
Approve Exercising Option to Extend License Center Lease.

County Board Agenda Packet, Page 67









 
  
 
 

6800$5<
/HDVHG3UHPLVHVDQG8VDJH
7HUPRI/HDVHDQG$PRXQWRI5HQW'XH
5HQWDQG3RVVHVVLRQ
/DWH)HH
&RUSRUDWH$XWKRULW\
6HFXULW\'HSRVLW
6XEOHWWLQJ
/(6625 65LJKWRQ%UHDFK
/(6625 65LJKWWR(QWU\
5XOHVDQG5HJXODWLRQV
)LUHRURWKHU&DVXDOW\
/(66(( 65LJKWWR3HDFHDEOH3RVVHVVLRQ
8WLOLWLHV
+HDWLQJ9HQWLODWLRQDQG$LU&RQGLWLRQLQJ +9$& 
7D[HV
6LJQV
5HSDLUVDQG0DLQWHQDQFH
5HPRGHOLQJDQG$OWHUDWLRQVRI/HDVHG3UHPLVHV
&RQVWUXFWLRQ/LHQ:DLYHU
$OWHUDWLRQVDQG7UDGH)L[WXUHV
/HJLVODWLRQ
,QVXUDQFH
6XERUGLQDWLRQ&ODXVH
1R3DUWQHUVKLS-RLQW9HQWXUHRU)LGXFLDU\
5HODWLRQVKLS&UHDWHG+HUHE\
&RGH&RPSOLDQFH
,QGHPQLILFDWLRQDQG([FXOSDWLRQ
:KHQ/HDVH%HFRPHV%LQGLQJ
/(66(( 65LJKWWR5HPRYH7UDGH)L[WXUHV
5LJKWVLQ(YHQWRI'HIDXOW
6XUUHQGHURI/HDVHG3UHPLVHV
6DOHE\/(6625
(VWRSSHO&HUWLILFDWH
$SSOLFDEOH/DZ
1RQ&RPSHWH
1RWLFHV
&RPSOHWH$JUHHPHQW
0LVFHOODQHRXV
/LVWRI([KLELWV
 6LJQDWXUH3DJH
([KLELW$6LWH3ODQRI/HDVHG3UHPLVHV
([KLELW%5XOHVDQG5HJXODWLRQVRI%XLOGLQJ
([KLELW&«««««««««««««««««&HUWLILFDWHRI,QVXUDQFH

3DJHRI

County Board Agenda Packet, Page 68









 
  
 
 

LEASE AGREEMENT
:,71(66(7+WKDW6(&21'&+$1&(63523(57,(6//&D0LQQHVRWDOLPLWHG
OLDELOLW\FRPSDQ\KHUHLQUHIHUUHGWRDV/(6625GRHVKHUHE\OHDVHGHPLVHDQGOHWXQWR
County of Winona XQGHUWKHODZVRIWKH6WDWHRI0LQQHVRWDKHUHLQUHIHUUHGWRDV/(66((D
SRUWLRQRIWKHEXLOGLQJORFDWHGDW*LOPRUH$YHQXH:LQRQD01DVKHUHLQDIWHU
GHVFULEHG/(6625DQG/(66((DUHVRPHWLPHVKHUHLQDIWHUFROOHFWLYHO\UHIHUUHGWRDV³WKH
SDUWLHV´
7+,6/($6(,668%-(&7WRWKHIROORZLQJWHUPVDQGFRQGLWLRQV
$57,&/(/($6('35(0,6(6$1'86$*(
 /(66((VKDOOOHDVHDQG/HVVHHVKDOOWDNHWKDWSRUWLRQVDLGEXLOGLQJKDYLQJWKH
DGGUHVVRI1213 Gilmore Ave Suite E-2B,:LQRQD0LQQHVRWDDQGFRQVLVWLQJRI
DSSUR[LPDWHO\3,150 square feet7KHOHDVHGSUHPLVHVLVWKDWSRUWLRQRIWKHEXLOGLQJVKRZQRQ
([KLELW$DWWDFKHGKHUHWRDQGLQFRUSRUDWHGE\UHIHUHQFH

/(66((VKDOOXVHWKHOHDVHGSUHPLVHVIRULWVOHJLWLPDWHEXVLQHVVSXUSRVHV
SULPDULO\DVBusiness Retail Space.
$57,&/(7(502)/($6($1'$028172)5(17
7KLV/HDVHVKDOOEHIRUDWHUPRI33 months, commencing April 1st, 2024 and terminating
December 31st, 2026 at 11:59 p.m.With the option of another 24 months commencing
January 1st 2027 and terminating December 31st, 2028(LWKHUSDUW\DWWKHUHTXHVWRIWKHRWKHU
SDUW\VKDOOH[HFXWHD6KRUW)RUP/HDVHVHWWLQJIRUWKWKHUHQWDORI2QH'ROODU  DQGRWKHU
JRRGDYDOXDEOHFRQVLGHUDWLRQIRUWKHSXUSRVHVRIUHFRUGDWLRQ

5HQWVKDOOFRPPHQFHApril 1st 2024DVKHUHLQDIWHUSURYLGHGLQWKHDPRXQWRIThree
Thousand Five Hundred Dollars ($3,500.00) per month for the remainder of year 2024. 5HQW
IRUDSRUWLRQRIDQ\FDOHQGDUPRQWKVKDOOEHFDOFXODWHGRQDSHUGLHPEDVLV6DLGUHQWVKDOOEHGXH
DQGSD\DEOHRQWKHILUVWGD\RIHDFKPRQWKE\$&+RUDWWKHRIILFHRI/(6625*LOPRUH
$YHQXH6XLWH(:LQRQD01
The following 2 years lease increases are as follows through December 31st 2026 with the
option of an additional 2 years lease as listed with increases.
Jan 1st, 2025, through Dec 31st 2025. $3622.50 (3.5%)
Jan 1st, 2026, through Dec 31st 2026. $3803.62 (5%)
Jan 1st, 2027, through Dec 31st 2027. $3936.75 (3.5%)
Jan 1st, 2028, through Dec 31st 2028. $4094.22 (4.0%)
The base lease agreement per month does not include any build-out expenses.
All buildout expenses will be the responsibility of the lessee.
3DJHRI

County Board Agenda Packet, Page 69









 
  
 
 






6XEMHFWWRWKHWHUPVDQGFRQGLWLRQVWREHQHJRWLDWHGE\WKHSDUWLHV7KLV/HDVHPD\EH
H[WHQGHGRQWKHFRQGLWLRQWKDW/(66((KDVIXOO\SHUIRUPHGDOOWHUPVDQGFRQGLWLRQVXQGHUWKLV
/HDVHDQGRQWKHDGGLWLRQDOFRQGLWLRQWKDW/(66((JLYHVZULWWHQQRWLFHWR/(6625RI/(66((¶6
LQWHQWWRH[WHQG6DLGQRWLFHVKDOOEHGHOLYHUHGWR/(6625QRWOHVVWKDQQLQHW\  GD\VEHIRUHWKH
HQGRIWKHLQLWLDOWHUP

$57,&/(5(17$1'3266(66,21


/(66((PD\WDNHSRVVHVVLRQRIWKHOHDVHGSUHPLVHVDQGWKHSURYLVLRQVRI$57,&/(
VKDOOFRPPHQFHApril 1st, 2024.

7KHSDUWLHVVSHFLILFDOO\DJUHHWKDW/(66((DFFHSWVWKHOHDVHGSUHPLVHV³DVLV´
/(66((KHUHE\FRYHQDQWVWRSD\WKHVDLGUHQWDFFRUGLQJWRWKHWHUPVKHUHRIDQGWRGHOLYHU
WKHOHDVHGSUHPLVHVWR/(6625DQGRULWVDWWRUQH\DQGRUDJHQWSHDFHDEO\DQGTXLHWO\DWWKHHQGRI
WKHWHUPVWDWHGLQJRRGRUGHUDQGFRQGLWLRQUHDVRQDEOHXVHDQGZHDUWKHUHRIDQGORVVE\ILUHRU
RWKHUFDVXDOW\RULQHYLWDEOHDFFLGHQWH[FHSWHG
$57,&/(/$7()((
A late fee of 10% RIPRQWKO\UHQWZLOOEHFKDUJHGLIUHQWDQGXWLOLW\SD\PHQWVLQIXOODUHQRW
UHFHLYHGZLWKLQVHYHQ(7)EXVLQHVVGD\VRIWKHGDWHSD\PHQWVDUHGXH,QDGGLWLRQ/HVVHHVKDOOSD\
/HVVRULQWHUHVWDWWKHUDWHRIHLJKWHHQSHUFHQW  SHUDQQXPRUWKHKLJKHVWUDWHSHUDQQXP
SHUPLWWHGWREHFRQWUDFWHGIRUE\QDWXUDOSHUVRQVXQGHUWKHODZVRIWKH6WDWHRI0LQQHVRWDIRUDQ\
IXQGVSDLGE\/HVVRURQEHKDOIRI/HVVHHWRIXOILOO/HVVHH¶VREOLJDWLRQVKHUHXQGHU
$57,&/(&25325$7(%86,1(66$87+25,7<

,I/(66((VLJQVDVDFRUSRUDWLRQOLPLWHGOLDELOLW\FRPSDQ\RURWKHUOHJDOHQWLW\RUDVVLJQV
WKLV/HDVHWRDFRUSRUDWLRQDOLPLWHGOLDELOLW\FRPSDQ\RUDQRWKHUOHJDOHQWLW\LQZKLFK/(66((
KDVDFRQWUROOLQJLQWHUHVWHDFKSHUVRQH[HFXWLQJWKLV/HDVHRQEHKDOIRI/(66((GRHVKHUHE\
FRYHQDQWDQGZDUUDQWWKDW/(66((LVDGXO\DXWKRUL]HGDQGH[LVWLQJFRUSRUDWLRQOLPLWHGOLDELOLW\
FRPSDQ\RUDQRWKHUOHJDOHQWLW\WKDW/(66((LVTXDOLILHGWRGREXVLQHVVLQWKH6WDWHRI0LQQHVRWD
LVVLWXDWHGWKDWWKHEXVLQHVVHQWLW\KDVIXOOULJKWDQGDXWKRULW\WRHQWHULQWRWKLV/HDVHDQGWKDWHDFK
SHUVRQVLJQLQJRQEHKDOIRIWKHHQWLW\LVDXWKRUL]HGWRGRVR/(66((PD\DVVLJQWKLV/HDVHWRD
FRUSRUDWLRQOLPLWHGOLDELOLW\FRPSDQ\RURWKHUOHJDOHQWLW\RIZKLFK/(66((FRQWUROVE\YLUWXHRI
RZQLQJPRUHWKDQRIWKHYRWLQJVWRFNRUFRQWUROEXWDQ\VXFKDVVLJQPHQWVKDOOQRWUHOLHYH
*XDUDQWRURIKLVSHUVRQDOREOLJDWLRQXQGHUWKLV/HDVH


3DJHRI

County Board Agenda Packet, Page 70









 
  
 
 

$57,&/(6(&85,7<'(326,7
)RUSXUSRVHVRIWKLV/HDVHDQGOHDVHGSUHPLVHV/(6625UHTXLUHVWKDW/(66((SD\D
VHFXULW\GHSRVLWRI2QHWKRXVDQGILYHKXQGUHGGROODUV DQGWKV'ROODUV   
$57,&/(68%/(77,1*
/(66((PD\QRWDVVLJQWKLV/HDVHQRUVXEOHWWKHOHDVHGSUHPLVHVRUDQ\SDUWWKHUHRI
ZKHWKHUE\YROXQWDU\DFWRSHUDWLRQRIODZRURWKHUZLVHZLWKRXWWKHSULRUZULWWHQFRQVHQWRI
/(6625LQHDFKLQVWDQFH&RQVHQWE\/(6625WRRQHDVVLJQPHQWRIWKLV/HDVHRUWRRQH
VXEOHWWLQJRIWKHOHDVHGSUHPLVHVVKDOOQRWEHDZDLYHURI/(6625 6ULJKWVXQGHUWKLV/HDVHDVWR
DQ\VXEVHTXHQWDVVLJQPHQWRUVXEOHWWLQJ/(6625 6ULJKWWRDVVLJQWKLV/HDVHLVDQGVKDOOUHPDLQ
XQTXDOLILHG1RDVVLJQPHQWVKDOOUHOHDVH/(66((RIDQ\RILWVREOLJDWLRQVXQGHUWKLV/HDVH
$57,&/(/(6625 65,*+721%5($&+
8SRQWKHRFFXUUHQFHRIDQ\RIWKHIROORZLQJ D DUHQWSD\PHQWRI/(66((WR/(6625
VKDOOEHDQGUHPDLQXQSDLGLQZKROHRUSDUWIRUPRUHWKDQILIWHHQ  GD\VDIWHUVDPHLVGXHDQG
SD\DEOH E /(66(( 6YLRODWLRQRUGHIDXOWLQDQ\RIWKHRWKHUFRYHQDQWVDJUHHPHQWVVWLSXODWLRQV
RUFRQGLWLRQVKHUHLQRU/(66((YLRODWHVDQ\RIWKHWHUPVDQGFRQGLWLRQVRIWKH5XOHVDQG
5HJXODWLRQVRIWKH%XLOGLQJDWWDFKHGKHUHWRDV([KLELW%DQGVXFKYLRODWLRQRUGHIDXOWVKDOO
FRQWLQXHIRUDSHULRGRIWKLUW\  GD\VDIWHUZULWWHQQRWLFHIURP/(6625RIVXFKYLRODWLRQRU
GHIDXOWRU F LI/(66((VKDOOEHDGMXGJHGEDQNUXSWRUILOHDSHWLWLRQLQEDQNUXSWF\RUIRUDQ\
DUUDQJHPHQWVXQGHUWKH%DQNUXSWF\&RGHRUKDYHDSSRLQWHGDUHFHLYHURILWVSURSHUW\WKHQLWVKDOO
EHRSWLRQDOIRU/(6625WRGHFODUHWKLV/HDVHIRUIHLWHGDQGWKHVDLGWHUPVHQGHGDQGWRUHHQWHUWKH
OHDVHGSUHPLVHV8SRQEUHDFKE\/(66((/(6625VKDOOEHHQWLWOHGWRDOOUHPHGLHVDYDLODEOH
XQGHUWKHODZ
$57,&/(/(6625 65,*+772(175<
/(6625PD\DWUHDVRQDEOHWLPHVDQGXSRQWZHQW\IRXUKRXU  ZULWWHQQRWLFHWR
/(66((RUDQDJHQWRI/(66((HQWHUWRYLHZWKHOHDVHGSUHPLVHVDQGPDNHLPSURYHPHQWV
WKHUHRQVRORQJDVVDLGHQWU\GRHVQRWGLVUXSWEXVLQHVVRSHUDWLRQVDQGWRVKRZWKHVDPHWR
SURVSHFWLYHSXUFKDVHUVWKHUHRIDQGPD\H[KLELWWKHOHDVHGSUHPLVHVWRSURVSHFWLYH/(66((6DW
UHDVRQDEOHWLPHVEHIRUHWKHWHUPLQDWLRQWKLV/HDVHRUDQ\H[WHQVLRQRUUHQHZDOWKHUHRI7KH
IRUHJRLQJUHVWULFWLRQVXSRQ/HVVRU¶VHQWU\LQWRWKHOHDVHGSUHPLVHVVKDOOQRWDSSO\VKRXOGDVLWXDWLRQ
UHTXLUHLPPHGLDWHDWWHQWLRQDQGRUUHSDLU
$57,&/(58/(6$1'5(*8/$7,216
/(66((VKDOOIDLWKIXOO\REVHUYHDQGFRPSO\ZLWKWKH5XOHVDQG5HJXODWLRQVRIWKHEXLOGLQJ
DWWDFKHGWRWKLV/HDVHDV([KLELW%DQGDIWHUQRWLFHWKHUHRIDOOUHDVRQDEOHPRGLILFDWLRQVWKHUHRI
DQGDGGLWLRQVWKHUHWRIURPWLPHWRWLPHSURPXOJDWHGLQZULWLQJE\/(6625/(6625VKDOOQRWEH
UHVSRQVLEOHWR/(66((IRUWKHQRQSHUIRUPDQFHE\DQ\RWKHUWHQDQWRURFFXSDQWRIWKHEXLOGLQJRI
DQ\RIVXFKUXOHVDQGUHJXODWLRQV
$57,&/(),5(2527+(5&$68$/7<



3DJHRI

County Board Agenda Packet, Page 71









 
  
 
 

,QFDVHWKHOHDVHGSUHPLVHVRUWKHPHDQVRILQJUHVVRUHJUHVVWRRUIURPVDLGOHDVHG
SUHPLVHVVKDOOEHGHVWUR\HGRUGDPDJHGE\ILUHRURWKHUFDVXDOW\VRWKDWWKHOHDVHGSUHPLVHVVKDOO
EHXQILWRUXQDYDLODEOHIRUWKHVDLGXVHE\/(66((WKHQDQGLQDQ\VXFKFDVHWKHUHQWKHUHLQEHIRUH
UHVHUYHGRUDMXVWDQGSURSRUWLRQDWHSDUWWKHUHRIDFFRUGLQJWRWKHQDWXUHDQGH[WHQWRIWKHGDPDJH
WROHDVHGSUHPLVHVVKDOOFHDVHXQWLOWKHGHPLVHGSUHPLVHVVKDOOKDYHEHHQSXWE\/(6625LQSURSHU
FRQGLWLRQIRUVDLGXVHDQGXSRQ/(6625 6IDLOXUHVRWRGRZLWKLQDUHDVRQDEOHWLPHQRWWRH[FHHG
QLQHW\  GD\VXQOHVV/(66((DJUHHVRWKHUZLVH/(66((PD\DWLWVRSWLRQWUHDWWKLV/HDVHDV
WHUPLQDWHGDQGPD\WKHUHXSRQYDFDWHVDLGGHPLVHGSUHPLVHVDWRQFHDQGZLWKRXWQRWLFH,QWKH
HYHQWRIVXFKWHUPLQDWLRQRIWKLV/HDVH/(66((VKDOOQRWEHOLDEOHIRUDQ\IXUWKHUSD\PHQWRIUHQW
DQG/(6625VKDOORQO\EHOLDEOHWR/(66((IRUWKHXQHDUQHGSRUWLRQRIWKHUHQWWKDWLVSDLGLQ
DGYDQFH
$57,&/(/(66(( 65,*+7723($&($%/(3266(66,21
/(6625KHUHE\FRYHQDQWVWKDW/(6625KDVDJRRGULJKWWROHDVHWKHGHPLVHGSUHPLVHVLQ
WKHPDQQHUVWDWHGDQGWKDW/(6625ZLOOSHUPLW/(66((WRRFFXS\SRVVHVVDQGHQMR\WKHOHDVHG
SUHPLVHVGXULQJWKHWHUPDVVWDWHGZLWKRXWKLQGUDQFHPROHVWDWLRQRUIDLOXUHWRDFWE\/(6625RU
DQ\SHUVRQFODLPLQJE\RUXQGHU/(6625

$57,&/(87,/,7,(6

/(66((VKDOODUUDQJHIRUDQGSD\DOOXWLOLWLHVIRUWKHOHDVHGSUHPLVHVLQFOXGLQJEXWQRW
OLPLWHGWRLQWHUQHWDQGSKRQHDQGDOOFRVWVLQFXUUHGLQWKHLQVWDOODWLRQDQGVHUYLFHRIDOOXWLOLWLHV
IXUQLVKHGWRWKHOHDVHGSUHPLVHVDQGWKHLPSURYHPHQWVWKHUHRQGXULQJWKHHQWLUHWHUPRIWKLV/HDVH
/(6625VKDOOQRWEHOLDEOHIRUDQ\UHDVRQIRUDQ\ORVVRUGDPDJHUHVXOWLQJIURPDQLQWHUUXSWLRQRI
DQ\RIWKHDERYHVHUYLFHVXQOHVVVXFKLQWHUUXSWLRQZDVFDXVHGE\/(6625RU/(6625¶6
HPSOR\HHVRUDJHQWV
$57,&/(+($7,1*9(17,/$7,21$1'$,5&21',7,21,1* +9$& 
3ULRUWRWKHFRPPHQFHPHQWRIWKHOHDVHWHUP/(66((VKDOOHQWHULQWRDZULWWHQFRQWUDFW
ZLWKDOLFHQVHG+9$&FRPSDQ\DQGSURYLGH/HVVRUZLWKDFRS\WKHUHRIZKHUHE\VDLGFRPSDQ\
VKDOOSURYLGHDV/HVVHH¶VVROHFRVWDQGH[SHQVHJHQHUDOPDLQWHQDQFHDQGUHSDLUVHUYLFHVIRUWKH
KHDWLQJYHQWLODWLQJDQGDLUFRQGLWLRQLQJXQLW +9$& VHUYLQJWKHOHDVHGSUHPLVHV6DLGFRQWUDFW
VKDOOSURYLGHWKDWWKHFRPSDQ\ZLOODW/HVVHH¶VVROHFRVWFKDQJHWKHIXUQDFHILOWHUVDWOHDVWRQFH
HYHU\WKUHHPRQWKV/(66((VKDOOSURYLGHZULWWHQHYLGHQFHWR/HVVRURIHDFKFKDQJHRIILOWHUV
$57,&/(7$;(6
/(6625VKDOOSD\DOOUHDOHVWDWHWD[HVDQGDVVHVVPHQWVZKHQGXHRQWKHOHDVHGSURSHUW\
H[FOXGLQJKRZHYHUDQ\WD[HVDQGDVVHVVPHQWVUHODWLYHWRWKHDVVHWVRI/(66((ZKLFKVKDOOEH
/(66(( 6UHVSRQVLELOLW\
$57,&/(6,*16

:LWKRXWWKHSULRUZULWWHQFRQVHQWRI/(6625/(66((VKDOOQRWSODFHRUSHUPLWWREH
SODFHG  DQ\VLJQDGYHUWLVLQJPDWHULDORUOHWWHULQJXSRQWKHH[WHULRURIWKHOHDVHGSUHPLVHVRU  

3DJHRI

County Board Agenda Packet, Page 72









 
  
 
 

DQ\VLJQDGYHUWLVLQJPDWHULDORUOHWWHULQJXSRQWKHH[WHULRUVXUIDFHRIDQ\GRRURUVKRZZLQGRZ
RXWVLGHWKHOHDVHGSUHPLVHV8SRQUHTXHVWRI/(6625/(66((VKDOOLPPHGLDWHO\UHPRYHDQ\
VLJQDGYHUWLVLQJPDWHULDORUOHWWHULQJZKLFK/(66((KDVSODFHGRUSHUPLWWHGWREHSODFHGLQRQRU
DERXWWKHOHDVHGSUHPLVHVFRQWUDU\WRWKHSURYLVLRQVRIWKHSUHFHGLQJVHQWHQFHDQGLI/(66((IDLOV
WRGRVR/(6625PD\HQWHUXSRQWKHOHDVHGSUHPLVHVDQGUHPRYHWKHVDPHDW/(66(( 6H[SHQVH
,WLV/(66(( 6UHVSRQVLELOLW\WRPDLQWDLQLQVXUHUHSDLUDQGUHSODFHDQ\DSSURYHGVLJQDVUHTXLUHG
E\/(6625GXULQJWKHWHQXUHRIWKLV/HDVH/(66((VKDOOFRPSO\ZLWKVXFKUHJXODWLRQVDVPD\
IURPWLPHWRWLPHEHSURPXOJDWHGE\/(6625JRYHUQLQJVLJQVDGYHUWLVLQJPDWHULDORUOHWWHULQJRI
DOOWHQDQWV8SRQWHUPLQDWLRQRIOHDVH/(66((VKDOOUHPRYHDOOH[LVWLQJVLJQVDW/(66((H[SHQVH

$57,&/(5(3$,56$1'0$,17(1$1&(
/(6625KHUHE\FRYHQDQWVWRPDLQWDLQLQJRRGDQGWHQDEOHFRQGLWLRQDQGUHSDLUWKH
VWUXFWXUDOSDUWVRIWKHEXLOGLQJZKLFKLQFOXGHWKHURRIIRXQGDWLRQVIORRUDQGEHDULQJDQGH[WHULRU
ZDOOVDQGYDQGDOLVPWRJODVVRFFXUULQJIURPWKHH[WHULRURIWKHEXLOGLQJ
([FHSWIRUWKHLWHPVWREHPDLQWDLQHGDQGUHSDLUHGE\/(6625DVVHWIRUWKLQVHFWLRQ
DERYH/(66((VKDOODWDOOWLPHVGXULQJWKHWHUPRIWKLV/HDVHNHHSDQGPDLQWDLQDW/(66(( 6
RZQFRVWDQGH[SHQVHLQJRRGRUGHUFRQGLWLRQDQGUHSDLUWKHOHDVHGSUHPLVHV LQFOXGLQJZLWKRXW
OLPLWDWLRQDOOLPSURYHPHQWVIL[WXUHVDQGHTXLSPHQWWKHUHRQ PDNLQJDOOUHSDLUVDQGUHSODFHPHQWV
LQFOXGLQJEXWQRWOLPLWHGWRDOOZLQGRZV JODVVDQGSODWHJODVV ZLQGRZFDVHPHQWVDQGIUDPHV
GRRUVGRRUIUDPHVIORRUV LQFOXGLQJIORRUFRYHULQJV DOOHOHFWULFDOIDFLOLWLHVDQGHTXLSPHQWDQGDOO
RWKHUDSSOLDQFHVDQGHTXLSPHQWRIHYHU\NLQGDQGQDWXUH/(6625KDVPDGHQRUHSUHVHQWDWLRQV
FRYHQDQWVRUZDUUDQWLHVZLWKUHVSHFWWRWKHFRQGLWLRQRIWKHOHDVHGSUHPLVHVH[FHSWDVH[SUHVVO\VHW
IRUWKLQWKLV/HDVH
$57,&/(5(02'(/,1*$1'$/7(5$7,2162)/($6('35(0,6(6
/(66((VKDOOPDNHQRDOWHUDWLRQWRRUFKDQJHLQWKHOHDVHGSUHPLVHVRUWRWKHH[WHULRURIWKH
EXLOGLQJZLWKRXW/(66((ILUVWREWDLQLQJ/(6625¶6ZULWWHQDSSURYDOSULRUWRPDNLQJHDFKVXFK
DOWHUDWLRQRUFKDQJH)ROORZLQJGHOLYHU\RI/(6625¶6ZULWWHQDSSURYDOHDFKVXFKDOWHUDWLRQRU
FKDQJHVKDOOEHPDGHDW/(66((¶6VROHFRVWDQGH[SHQVH

$57,&/(&216758&7,21/,(1:$,9(5

/(66((VKDOONHHSWKHOHDVHGSUHPLVHVIUHHIURPFRQVWUXFWLRQOLHQVDULVLQJRXWRIDQ\ZRUN
SHUIRUPHGPDWHULDOVIXUQLVKHGRUREOLJDWLRQVLQFXUUHGE\/(66((DQGDJUHHVWRGHIHQG
LQGHPQLI\DQGKROGKDUPOHVV/(6625IURPDQGDJDLQVWDQ\VXFKOLHQRUFODLPRUDFWLRQWKHUHRQ
$57,&/($/7(5$7,216
&RVPHWLFQRQVWUXFWXUDODOWHUDWLRQVDQGVWUXFWXUDODOWHUDWLRQVRIWKHOHDVHGSUHPLVHVPD\QRW
EHPDGHE\/(66((ZLWKRXWWKHSULRUZULWWHQFRQVHQWRI/(6625)ROORZLQJGHOLYHU\RI
/(6625¶6ZULWWHQDSSURYDOHDFKVXFKDOWHUDWLRQVKDOOEHPDGHDW/(66((¶6VROHFRVWDQG
H[SHQVH

3DJHRI

County Board Agenda Packet, Page 73









 
  
 
 

$57,&/(&203/,$1&(
/(66((VKDOODWLWVVROHFRVWDQGH[SHQVHSURPSWO\FRPSO\ZLWKDOOODZVVWDWXWHV
RUGLQDQFHVDQGJRYHUQPHQWDOUXOHVUHJXODWLRQVRUUHTXLUHPHQWVQRZLQIRUFHRUZKLFKPD\
KHUHDIWHUEHLQIRUFHZLWKWKHUHTXLUHPHQWVRIDQ\ERDUGRIILUHXQGHUZULWHUVRURWKHUVLPLODUERG\
QRZRUKHUHDIWHUFRQVWLWXWHGZLWKDQ\GLUHFWLRQRURFFXSDQF\FHUWLILFDWHLVVXHGSXUVXDQWWRDQ\ODZ
SXEOLFRIILFHURURIILFHUVDVZHOODVWKHSURYLVLRQVRIDOOUHFRUGHGGRFXPHQWVDIIHFWLQJWKHOHDVHG
SUHPLVHVDVWKH\VROHO\UHODWHWR/(66(( 6XVHRURFFXSDQF\RIWKHOHDVHGSUHPLVHV
$57,&/(,1685$1&(
/(66((VKDOOSURQRXQFHDQGPDLQWDLQLQIXOOIRUFHDQGHIIHFWGXULQJWKHHQWLUHWHUPKHUHRI
DWLWVRZQH[SHQVHDQGZLWKFRPSDQLHVDFFHSWDEOHWR/(6625WKHIROORZLQJSROLF\RUSROLFLHVRI
LQVXUDQFH
&RPSUHKHQVLYHOLDELOLW\LQVXUDQFHLQFOXGLQJSURSHUW\GDPDJHDQGJODVVLQVXUDQFHFRYHUDJH
LQVXULQJ/(6625DQG/(66(( DQGDQ\PRUWJDJHHJURXQG/(6625RUDQ\RWKHUSHUVRQRU
SHUVRQVKDYLQJDQLQVXUDEOHLQWHUHVWLQWKH%XLOGLQJDV/(6625PD\GHVLJQDWHKHUHLQDIWHUFDOOHG
³DGGLWLRQDOGHVLJQDWHGLQVXUHG´ IURPDQGDJDLQVWDOOFODLPVGHPDQGVDFWLRQVRUOLDELOLW\IRULQMXU\
WRRUGHDWKRIDQ\SHUVRQVDQGIRUGDPDJHWRSURSHUW\DULVLQJIURPRUUHODWHGWR/(66((¶6XVHRU
RFFXSDQF\RIWKHOHDVHGSUHPLVHVRUWKHRSHUDWLRQRI/(66((¶6EXVLQHVV1RGHGXFWLEOHLQH[FHVV
RIVKDOOEHFDUULHGXQGHUWKLVFRYHUDJHZLWKRXWWKHSULRUZULWWHQFRQVHQWRI/(6625
6XFKSROLF\VKDOOFRQWDLQEXWQRWEHOLPLWHGWRFRYHUDJHIRUWKHOHDVHGSUHPLVHVDQGRSHUDWLRQV
SURGXFWVDQGFRPSOHWHGRSHUDWLRQVEODQNHWFRQWUDFWXDOSHUVRQDOLQMXU\RSHUDWLRQVERGLO\LQMXU\
DQGSURSHUW\GDPDJH7KHSROLF\VKDOOKDYHOLPLWVLQDPRXQWVQRWOHVVWKDQSHU
RFFXUUHQFHDQGSHUSHUVRQIRUERGLO\LQMXU\DQGSHURFFXUUHQFHIRU
SURSHUW\GDPDJH,ILQWKHRSLQLRQRI/(6625¶6LQVXUDQFHDGYLVRUEDVHGRQDVXEVWDQWLDOLQFUHDVH
LQUHFRYHUHGOLDELOLW\FODLPVVDLGDPRXQWVRIFRYHUDJHDUHQRORQJHUDGHTXDWHWKHQVXFKFRYHUDJH
VKDOOEHSURSRUWLRQDWHO\LQFUHDVHG,QRUGHUWRDFFRPSOLVKWKHIRUHJRLQJSURWHFWLRQIRU/(6625
/(66((D\FDXVH/(66((¶6REOLJDWLRQKHUHXQGHUWREHPDGHSDUWRI/(66((¶6RZQJHQHUDO
OLDELOLW\LQVXUDQFHE\QDPLQJ/(6625DVDQDGGLWLRQDOLQVXUHGRU/(66((PD\DW/(66((¶6
RSWLRQVHFXUHDVHSDUDWHSROLF\LVVXHGLQWKHQDPHRI/(6625DQGLIQHFHVVDU\KLVPRUWJDJHH
/(66((VKDOOSURYLGH/(6625ZLWKD&HUWLILFDWHRI,QVXUDQFHYHULI\LQJWKDW/(6625LVDQ
DGGLWLRQDOLQVXUHGXQGHUWKHWHUPVRIWKHDSSOLFDEOHSROLF\
:KHQHYHU D DQ\ORVVFRVWGDPDJHRUH[SHQVHUHVXOWLQJIURPILUHH[SORVLRQDQGRWKHU
SHULOVLQFOXGHGLQVWDQGDUGSURSHUW\LQVXUDQFHSROLFLHVLVLQFXUUHGE\HLWKHURIWKHSDUWLHVWRWKLV
/HDVHRUDQ\RQHFODLPLQJE\WKURXJKRUXQGHULWLQFRQQHFWLRQZLWKWKHOHDVHGSUHPLVHVDQG E 
VXFKSDUW\LVWKHQFRYHUHGLQZKROHRULQSDUWE\LQVXUDQFHZLWKUHVSHFWWRVXFKORVVFRVWGDPDJH
RUH[SHQVHWKHQWKHSDUW\VRLQVXUHGKHUHE\UHOHDVHVWKHRWKHUSDUW\IURPDQ\OLDELOLW\LWPD\KDYH
RQDFFRXQWRIVXFKORVVFRVWGDPDJHRUH[SHQVHWRWKHH[WHQWRIDQ\DPRXQWUHFRYHUHGE\UHDVRQ
RIVXFKLQVXUDQFHDQGZDLYHVDQ\ULJKWRIVXEURJDWLRQZKLFKPLJKWRWKHUZLVHH[LVWLQRUDFFUXHWR
DQ\SHUVRQRQDFFRXQWWKHUHRISURYLGHGWKDWVXFKUHOHDVHRIOLDELOLW\DQGZDLYHURIWKHULJKWRI
VXEURJDWLRQVKDOOQRWEHRSHUDWLYHLQDQ\FDVHZKHQWKHHIIHFWWKHUHRILVWRLQYDOLGDWHVXFKLQVXUDQFH
FRYHUDJHRULQFUHDVHWKHFRVWWKHUHRI SURYLGHGWKDWLQWKHFDVHRILQFUHDVHGFRVWWKHRWKHUSDUW\VKDOO
KDYHWKHULJKWZLWKLQWKLUW\  GD\VIROORZLQJZULWWHQQRWLFHWRSD\VXFKLQFUHDVHGFRVW
WKHUHXSRQNHHSLQJVXFKUHOHDVHDQGZDLYHULQIXOOIRUFHDQGHIIHFW 

3DJHRI

County Board Agenda Packet, Page 74









 
  
 
 


/(6625DQG/(66((VKDOOEHIRUHRUWKHGDWHRQZKLFK/(66((WDNHVSRVVHVVLRQRIWKH
OHDVHGSUHPLVHVREWDLQDQGNHHSLQIXOOIRUFHDQGHIIHFWDZDLYHURIVXEURJDWLRQIURPLWVLQVXUHU V 
FRQFHUQLQJSURSHUW\UHQWDOLQFRPHDQGEXVLQHVVLQWHUUXSWLRQLQVXUDQFHPDLQWDLQHGE\LWIRUWKH
OHDVHGSUHPLVHVDQGRUWKH3URSHUW\


/(6625VKDOOREWDLQDQGNHHSLQIXOOIRUFHDQGHIIHFWDW/(6625¶6RZQH[SHQVHVIRUDVORQJ
DVWKLV/HDVHLVLQHIIHFWLQVXUDQFHIRUILUHDQGH[WHQGHGFRYHUDJHLQVXULQJWKHEXLOGLQJRIZKLFKWKH
GHPLVHVSUHPLVHVDUHDSDUWWKHOHDVHGSUHPLVHVDQGLPSURYHPHQWLQFOXGLQJDOODSSXUWDQFHVWKHUHWR
H[FHSW/(66((¶6SHUVRQDOSURSHUW\WUDGHIL[WXUHVIXUQLVKLQJVDQGRSHUDWLQJHTXLSPHQW IRUWKHIXOO
LQVXUDEOHYDOXHWKHUHRI
$57,&/(68%25',1$7,21&/$86(
/(66((DJUHHVWKDW/(66(( 6LQWHUHVWXQGHUWKLV/HDVHVKDOOEHVXERUGLQDWHWRDQ\
PRUWJDJHGHHGRIWUXVWRUVLPLODUVHFXULW\GHYLFHQRZRUKHUHDIWHUSODFHGXSRQWKHOHDVHGSUHPLVHV
LIWKHPRUWJDJHHRUEHQHILFLDU\RIVDLGGHHGWRWUXVWRUOHQGHUIRUZKRVHEHQHILWDQ\RWKHUVHFXULW\
GHYLFHLVFUHDWHGVRHOHFWVDQGXSRQVXFKHOHFWLRQ/(66((ZLOOH[HFXWHDQ\LQVWUXPHQWVUHTXLUHG
WRHYLGHQFHVXFKVXERUGLQDWLRQ3URYLGHGKRZHYHUWKDWVXFKPRUWJDJHHEHQHILFLDU\RUOHQGHUVKDOO
UHFRJQL]HWKHYDOLGLW\DQGFRQWLQXDQFHRIWKLV/HDVHLQWKHHYHQWRIDIRUHFORVXUHRI/(6625 6
LQWHUHVWDVORQJDV/(66((VKDOOQRWEHLQGHIDXOWXQGHUWKHWHUPVRIWKLV/HDVH

$57,&/(123$571(56+,3-2,179(1785(25),'8&,$5<
5(/$7,216+,3&5($7('+(5(%<
1RWKLQJFRQWDLQHGLQWKLV/HDVHVKDOOEHLQWHUSUHWHGDVFUHDWLQJDSDUWQHUVKLSMRLQWYHQWXUH
RUUHODWLRQVKLSRISULQFLSDODQGDJHQWEHWZHHQ/(6625DQG/(66((LWEHLQJXQGHUVWRRGWKDWWKH
VROHUHODWLRQVKLSFUHDWHGKHUHE\LVRQHRI/(6625DQG/(66((
$57,&/(&2'(&203/,$1&(
/(6625ZDUUDQWVWKDWWKHOHDVHGSUHPLVHVDUHQRWLQYLRODWLRQRIDQ\ODZVRURIDQ\FRGHV
RUUHJXODWLRQVRIDQ\UHJXODWRU\ERGLHVKDYLQJMXULVGLFWLRQRYHUWKHOHDVHGSUHPLVHV%RWK/(6625
DQG/(66((UHVSHFWLYHO\VKDOOLQJRRGIDLWKFRRSHUDWHDQGWDNHDOOUHDVRQDEOHDQGQHFHVVDU\
DFWLRQVWRREWDLQDQGPDLQWDLQFRPSOLDQFHZLWKDOOODZV]RQLQJDQGRWKHUJRYHUQPHQWDOUHJXODWLRQV
FRQVLVWHQWZLWK/(66(( 6LQWHQGHGXVH$OOFRVWVDVVRFLDWHGZLWKREWDLQLQJDQGPDLQWDLQLQJVXFK
FRPSOLDQFHVKDOOEHSDLGE\WKHSDUW\UHVSRQVLEOHIRUUHTXLUHGDFWLRQ
$57,&/(,1'(01,),&$7,21$1'(;&8/3$7,21
/(66((FRYHQDQWVDQGDJUHHVWKDWLWZLOOGHIHQGLQGHPQLI\DQGKROGKDUPOHVV/(6625IRU
DQGIURPDOOGDPDJHVFODLPVVXLWVRUFDXVHVRIDFWLRQUHVXOWLQJIURPLQMXULHVWRSHUVRQRUSHUVRQV
RUGDPDJHVWRSURSHUW\DULVLQJRURFFXUULQJRQWKHOHDVHGSUHPLVHVRUIURPWKHXVHRFFXSDQF\RU
FRQGLWLRQRIWKHOHDVHGSUHPLVHVH[FHSWIRUGDPDJHVFODLPVVXLWVRUFDXVHVRUDFWLRQFDXVHGE\WKH
QHJOLJHQFHRUZLOOIXODFWVRI/(6625
/(6625GXULQJWKHWHUPKHUHRIVKDOOLQGHPQLI\DQGVDYHKDUPOHVV/(66((IURPDQG
DJDLQVWDQ\DQGDOOFODLPVDQGGHPDQGVZKHWKHUIRULQMXUHVWRSHUVRQVRUORVVRIOLIHRUGDPDJHWR
SURSHUW\DULVLQJRXWRIDFWVRURPLVVLRQVRI/(6625GHILQHGLQWKLV/HDVHH[FHSWWKDW/(66((

3DJHRI

County Board Agenda Packet, Page 75









 
  
 
 

VKDOOEHOLDEOHWR/(6625IRUGDPDJHWR/(6625UHVXOWLQJIURPQHJOLJHQFHRUZLOOIXODFWVRU
/(66((/(66(( 6HPSOR\HHVRUDJHQWV
$57,&/(:+(1/($6(%(&20(6%,1',1*

7KHVXEPLVVLRQRIWKLVGRFXPHQWIRUH[DPLQDWLRQDQGQHJRWLDWLRQGRHVQRWFRQVWLWXWHDQ
RIIHUWROHDVHRUDUHVHUYDWLRQRIRURSWLRQIRUWKHSUHPLVHVDQGWKLVGRFXPHQWVKDOOEHFRPH
HIIHFWLYHDQGELQGLQJXSRQWKHH[HFXWLRQDQGGHOLYHU\KHUHRIE\ERWK/(6625DQG/(66(($OO
QHJRWLDWLRQVFRQVLGHUDWLRQUHSUHVHQWDWLRQVDQGXQGHUVWDQGLQJVEHWZHHQ/(6625DQG/(66((DUH
LQFRUSRUDWHGKHUHLQDQGPD\EHPRGLILHGRUDOWHUHGRQO\E\DJUHHPHQWLQZULWLQJEHWZHHQ/(6625
DQG/(66((DQGQRUHSUHVHQWDWLRQVDFWVRURPLVVLRQVRIDQ\HPSOR\HHRUDJHQWRI/(6625RU
/(66((VKDOODOWHUFKDQJHRUPRGLI\DQ\RIWKHSURYLVLRQVKHUHRI
$57,&/(/(66(( 65,*+7725(029(75$'(),;785(6
,WLVDJUHHGWKDWDWWHUPLQDWLRQRIWKLV/HDVHSURYLGHG/(66((LVQRWLQGHIDXOWWKH
/(66((LWVVXFFHVVRUVDQGDVVLJQVPD\UHPRYHIURPWKHOHDVHGSUHPLVHVDOOWUDGHIL[WXUHVZKLFK
LWPD\KDYHSXUFKDVHGDQGRULQVWDOOHGLQRURQWKHOHDVHGSUHPLVHVDWLWVVROHH[SHQVHZLWKWKH
IROORZLQJH[FHSWLRQVDOOEDWKURRPSOXPELQJDQGIL[WXUHVDOOIORRUFRYHULQJVDQGFHLOLQJVDOOZDWHU
KHDWHUVDOOLQWHULRUGRRUVDQGSDUWLWLRQVDOOHOHFWULFDOLQVWDOODWLRQVDOO+9$&HTXLSPHQWDQGDQ\
RWKHULWHPVZKLFKFDQQRWEHUHPRYHGZLWKRXWKDUPLQJWKHUHDOHVWDWH/(66((VKDOOEHOLDEOHIRU
DQ\GDPDJHWRWKHOHDVHGSUHPLVHVFDXVHGE\WKHUHPRYDORIVDLGIL[WXUHV/(66((VKDOOVXUUHQGHU
WR/(6625WKHSUHPLVHVLQJRRGRUGHUFRQGLWLRQDQGUHSDLUH[FHSWIRURUGLQDU\ZHDUDQGWHDU
7UDGHIL[WXUHVDQGHTXLSPHQWRZQHGE\RULQVWDOOHGDWWKHFRVWRI/(66((VKDOOUHPDLQ
SHUVRQDOSURSHUW\DQGVKDOOQRWEHGHHPHGWREHFRPHSDUWRIWKHOHDVHGSUHPLVHV/(66((VKDOO
KDYHWKHULJKWWRUHPRYHVXFKWUDGHIL[WXUHVDQGHTXLSPHQWVXEMHFWWRUHSDLUWRDQGUHVWRUDWLRQRI
WKHOHDVHGSUHPLVHVFDXVHGE\VXFKUHPRYDOE\/(66((6KRXOG/(66((IDLOWRUHPRYHWUDGH
IL[WXUHVDQGHTXLSPHQWDWWKHH[SLUDWLRQRUWHUPLQDWLRQRIWKLV/HDVHWKH/(6625PD\DIWHU
GD\VZULWWHQQRWLFHWR/(66((GHHPVXFKSURSHUW\WREHDEDQGRQHGDQGSURFHHGDFFRUGLQJO\DV
SHUPLWWHGE\ODZ
8SRQWHUPLQDWLRQRIVDLG/HDVHDQ\LWHPV H[FOXGLQJWUDGHIL[WXUHVDQGHTXLSPHQWUHIHUUHG
WRDERYH WKDWEHFRPHSDUWRIWKHUHDOHVWDWHVKDOOEHOHIWRQWKHOHDVHGSUHPLVHVE\/(66((ZLWKRXW
H[SHQVHRUFKDUJHWR/(6625DQGEHFRPHWKHSURSHUW\RI/(66258QGHUQRFLUFXPVWDQFHVPD\
/(66((UHPRYHRUDOORZDQ\RWKHUSHUVRQWRUHPRYHDQ\SRUWLRQVRIWKHUHDOHVWDWHEHORQJLQJWR
/(6625

$57,&/(5,*+76,1(9(172)'()$8/7
,QDGGLWLRQWRWKHULJKWVDIIRUGHGXQGHU$UWLFOH/(66((IXUWKHUFRYHQDQWVDQGDJUHHVWR
SD\DQGGLVFKDUJHDOOUHDVRQDEOHFRVWVDQGFKDUJHVLQFOXGLQJ/(6625 6DWWRUQH\ VIHHVDQG
H[SHQVHVZLWKLQWHUHVWDWWKHPD[LPXPODZIXOUDWHRILQWHUHVWDXWKRUL]HGE\ODZRIWKH6WDWHRI
0LQQHVRWDWKDWVKDOOEHLQFXUUHGE\/(6625KHUHWRLQHQIRUFLQJWKHFRYHQDQWVDQGDJUHHPHQWVRI
WKLV/HDVHRURWKHUZLVHLQFXUUHGRUPDGHLQFRQQHFWLRQZLWKWKLV/HDVHDJDLQVW/(66(($OORI
/(6625¶6UHPHGLHVDUHFXPXODWLYHDQGWKHVHOHFWLRQRIDQ\RQHUHPHG\VKDOOQRWEHGHHPHG
ZDLYHURIDQ\RWKHU

3DJHRI

County Board Agenda Packet, Page 76









 
  
 
 

,QDGGLWLRQWRWKHULJKWVDIIRUGHGXQGHU$UWLFOH/(6625IXUWKHUFRYHQDQWVDQGDJUHHVWR
SD\DQGGLVFKDUJHDOOUHDVRQDEOHFRVWVDQGFKDUJHVLQFOXGLQJ/(66(( 6DWWRUQH\ VIHHVDQG
H[SHQVHVZLWKLQWHUHVWDWWKHPD[LPXPODZIXOUDWHRILQWHUHVWDXWKRUL]HGE\ODZRIWKH6WDWHRI
0LQQHVRWDWKDWVKDOOEHLQFXUUHGE\/(66((KHUHWRLQHQIRUFLQJWKHFRYHQDQWVDQGDJUHHPHQWVRI
WKLV/HDVHRURWKHUZLVHLQFXUUHGRUPDGHLQFRQQHFWLRQZLWKWKLV/HDVHDJDLQVW/(6625$OORI
/(66((¶6UHPHGLHVDUHFXPXODWLYHDQGWKHVHOHFWLRQRIDQ\RQHUHPHG\VKDOOQRWEHGHHPHG
ZDLYHURIDQ\RWKHU
$57,&/(6855(1'(52)/($6('35(0,6(6
$WWHUPLQDWLRQRIWKLV/HDVHRUDQ\UHQHZDOWHUPWKHUHRI/(66((VKDOOVXUUHQGHUWKH
OHDVHGSUHPLVHVLQWKHVDPHFRQGLWLRQ VXEMHFWWRWKHUHPRYDOVKHUHLQ DVWKHOHDVHGSUHPLVHVZHUH
RQWKHGDWH/(66((RSHQHGWKHOHDVHGSUHPLVHVIRUEXVLQHVVWRWKHSXEOLFUHDVRQDEOHZHDUDQGWHDU
H[FHSWHGDQGVKDOOVXUUHQGHUDOONH\VIRUWKHOHDVHGSUHPLVHVWR/(6625DWWKHSODFHWKHQIL[HGIRU
WKHSD\PHQWRIUHQW/(66((EHIRUHVXUUHQGHULQJWKHOHDVHGSUHPLVHVDVVWDWHGVKDOOUHSDLUDQ\
GDPDJHWRWKHOHDVHGSUHPLVHVFDXVHGWKHUHE\DQGLI/(66((IDLOVWRSHUIRUPVXFKUHSDLUV
/(6625PD\FDXVHVXFKUHSDLUVWREHPDGHDQG/(66((VKDOOUHLPEXUVH/(6625IRUDOOFRVWVRI
WKHUHSDLUV/(66(( 6REOLJDWLRQWRREVHUYHRUSHUIRUPDQ\FRYHQDQWRIWKLV/HDVHVKDOOVXUYLYHWKH
H[SLUDWLRQRURWKHUWHUPLQDWLRQRIWKHOHDVHWHUP
$57,&/(6$/(%</(6625
,QWKHHYHQW/(6625KHUHXQGHURUDQ\VXFFHVVRURZQHURIWKHEXLOGLQJVKDOOVHOORUFRQYH\
WKHEXLOGLQJDOOOLDELOLWLHVDQGREOLJDWLRQVRQWKHSDUWRI/(6625RUVXFKVXFFHVVRURZQHUXQGHU
WKLV/HDVHDFFUXLQJWKHUHDIWHUVKDOOWHUPLQDWHDQGWKHUHXSRQDOOVXFKOLDELOLWLHVDQGREOLJDWLRQVVKDOO
EHELQGLQJXSRQWKHQHZRZQHU/(66((DJUHHVWRDWWRUQWRVXFKQHZRZQHU
$57,&/((67233(/&(57,),&$7(
$WDQ\WLPHDQGIURPWLPHWRWLPH/(66((ZLOOH[HFXWHDFNQRZOHGJHDQGGHOLYHUWR
/(6625SURPSWO\XSRQUHTXHVWDFHUWLILFDWHFHUWLI\LQJWRWKHH[WHQWWKDWLWLVWUXH D WKDWWKLV
/HDVHLVXQPRGLILHGDQGLQIXOOIRUFHDQGHIIHFW RULIWKHUHKDYHEHHQPRGLILFDWLRQVWKDWWKLV/HDVH
LVLQIXOOIRUFHDQGHIIHFWDVPRGLILHGDQGVWDWLQJWKHGDWHDQGQDWXUHRIHDFKVXFKPRGLILFDWLRQ 
E WKHGDWHLIDQ\WRZKLFKUHQWDODQGRWKHUVXPVSD\DEOHKHUHXQGHUKDYHEHHQSDLG F WKDWQR
QRWLFHKDVEHHQUHFHLYHGE\/(66((RIDQ\GHIDXOWZKLFKKDVQRWEHHQFXUHGH[FHSWDVWRGHIDXOWV
VSHFLILHGLQVDLGFHUWLILFDWHDQG G VXFKRWKHUPDWWHUVDVPD\EHUHDVRQDEO\UHTXHVWHGE\/(6625
$Q\VXFKFHUWLILFDWHPD\EHUHOLHGXSRQE\DQ\SURVSHFWLYHSXUFKDVHUPRUWJDJHHRUEHQHILFLDU\
XQGHUDQ\GHHGRIWUXVWRIWKHEXLOGLQJRUDQ\SDUWWKHUHRI
$57,&/($33/,&$%/(/$:
7KLV/HDVHVKDOOEHFRQVWUXHGXQGHUWKHODZVRIWKH6WDWHRI0LQQHVRWD,IDQ\SURYLVLRQRI
WKLV/HDVHRUWKHDSSOLFDWLRQWKHUHRIWRDQ\SHUVRQRUFLUFXPVWDQFHVVKDOOWRDQ\H[WHQWEHLQYDOLG
RUXQHQIRUFHDEOHWKHUHPDLQGHURIWKLV/HDVHVKDOOQRWEHDIIHFWHGWKHUHE\DQGHDFKSURYLVLRQRI
WKLV/HDVHVKDOOEHYDOLGDQGHQIRUFHDEOHWRWKHIXOOHVWH[WHQWSHUPLWWHGE\ODZ
$57,&/(121&203(7(



3DJHRI

County Board Agenda Packet, Page 77









 
  
 
 

/(6625VKDOOQRWRZQRSHUDWHPDLQWDLQRUFRQWUROGLUHFWO\RULQGLUHFWO\RULQDQ\
SDUWLFLSDWLQJLQWKHRZQHUVKLSPDQDJHPHQWFRQWURORSHUDWLRQRUSURILWVRIDQ\UHWDLOEXVLQHVV
VLPLODUWRWKDWFRQGXFWHGLQWKHEXLOGLQJE\6SHFWUXPGXULQJWKHWHUPRIWKLV/HDVH
$57,&/(127,&(6
$OOQRWLFHVSHUPLWWHGRUUHTXLUHGWREHJLYHQRUVHUYHGXQGHUWKLV/HDVHVKDOOEHLQZULWLQJ
DQGVKDOOEHGHHPHGWRKDYHEHHQGXO\JLYHQRUVHUYHGLIGHOLYHUHGLQSHUVRQWRWKHRWKHUSDUW\RULWV
GXO\DXWKRUL]HGDJHQWRUGHSRVLWHGLQWKH8QLWHG6WDWHV0DLOSRVWDJHSUHSDLGIRUPDLOLQJE\
FHUWLILHGRUUHJLVWHUHGPDLOUHWXUQUHFHLSWUHTXHVWHGDWWKHIROORZLQJDGGUHVVHVRUDWVXFKRWKHU
DGGUHVVDVHLWKHUSDUW\PD\IURPWLPHWRWLPHGHVLJQDWHLQZULWLQJ





/(6625


*LOPRUH$YH 
6XLWH(


:LQRQD01 













/(66((
*LOPRUH$YH 

6XLWH(% 


:LQRQD01 








$57,&/(&203/(7($*5((0(17
7KHUHDUHQRRUDODJUHHPHQWVEHWZHHQ/(6625DQG/(66((DIIHFWLQJWKLV/HDVHDQGWKLV
/HDVHVXSHUVHGHVDQGFDQFHOVDQ\DQGDOOSUHYLRXVQHJRWLDWLRQVSUHOLPLQDU\GUDIWV
DUUDQJHPHQWVEURFKXUHVFRUUHVSRQGHQFHDJUHHPHQWVDQGXQGHUVWDQGLQJVLIDQ\EHWZHHQ
/(6625DQG/(66((RUGLVSOD\HGE\/(6625WR/(66((ZLWKUHVSHFWWRWKHVXEMHFWPDWWHURI
WKLV/HDVHRUWKHEXLOGLQJ7KHUHDUHQRUHSUHVHQWDWLRQVEHWZHHQ/(6625DQG/(66((RWKHUWKDQ
WKRVHFRQWDLQHGLQWKLV/HDVHDQGDOOUHOLDQFHZLWKUHVSHFWWRDQ\UHSUHVHQWDWLRQVLVVROHO\XSRQWKH
UHSUHVHQWDWLRQVFRQWDLQHGKHUHLQ7KLV/HDVHPD\QRWEHDPHQGHGRUPRGLILHGLQDQ\UHVSHFW
ZKDWVRHYHUH[FHSWE\DQLQVWUXPHQWLQZULWLQJVLJQHGE\/(6625DQG/(66((
$57,&/(0,6&(//$1(286
7KHZRUGV/(6625DQG/(66((VKDOOZKHUHLQWKHFRQWH[WVRSHUPLWVEHLQWHUSUHWHG
WRPHDQWKHKHLUVH[HFXWRUVDGPLQLVWUDWRUVOHJDOUHSUHVHQWDWLYHVVXFFHVVRUVDQGDVVLJQVRIWKH
UHVSHFWLYHSDUWLHVKHUHWRDQGZKHUHDSSOLFDEOHWRLWVXVHLQWKLVLQVWUXPHQWWKHPDVFXOLQHJHQGHU
VKDOOLQFOXGHWKHIHPLQLQHDQGQHXWHUWKHVLQJXODULQFOXGHVWKHSOXUDODQGWKHSOXUDOWKHVLQJXODU
$57,&/(/,672)(;+,%,76
(;+,%,76
$6LWH3ODQRI/HDVHG3UHPLVHV
%±5XOHVDQG5HJXODWLRQVRI%XLOGLQJ
&±&HUWLILFDWHRI/LDELOLW\,QVXUDQFH





3DJHRI

County Board Agenda Packet, Page 78









 
  
 
 



SIGNATURE PAGE FOLLOWS


3DJHRI

County Board Agenda Packet, Page 79









 
  
 
 




,1:,71(66:+(5(2)/(6625KDVH[HFXWHGWKLVLQVWUXPHQWLQGXSOLFDWHRULJLQDO
FRSLHVWKLV7+GD\RI0DUFK
/(66256(&21'&+$1&(63523(57,(6//&






















%\ 
 
,WV 






,1:,71(66:+(5(2)/(66((KDVH[HFXWHGWKLVLQVWUXPHQWLQGXSOLFDWHRULJLQDO
FRSLHVWKLVBBBBBGD\RI


BBB

 


 






/(66((BBBBBBBBBBBBBBBBBBBBBBBB



BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB







'ZD\QH$9RHJHOL
%RDUG&KDLU




BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
0DXUHHQ/+ROWH
&RXQW\$GPLQLVWUDWRU


3DJHRI

County Board Agenda Packet, Page 80

















 
  
 
 

EXHIBIT A

SITE PLAN OF LEASED PREMISES

Previous Location

Page 14 of 16

County Board Agenda Packet, Page 81









 
  
 
 

EXHIBIT B
RULES AND REGULATIONS OF BUILDING

7KHVLGHZDONVKDOOVSDVVDJHVH[LWVDQGHQWUDQFHVRIWKHEXLOGLQJVKDOOQRWEHREVWUXFWHGE\DQ\RIWKH
/HVVHHVRUXVHGE\WKHPIRUDQ\SXUSRVHRWKHUWKDQIRULQJUHVVWRDQGHJUHVVIURPWKHLUUHVSHFWLYHSUHPLVHV

1RVLJQSODFDUGSLFWXUHQDPHDGYHUWLVHPHQWRUQRWLFHYLVLEOHIURPWKHH[WHULRURIDQ\/HVVHH VSUHPLVHVVKDOO
EHLQVFULEHGSDLQWHGDIIL[HGRURWKHUZLVHGLVSOD\HGE\DQ\/HVVHHRQDQ\SDUWRIWKHEXLOGLQJZLWKRXWWKHSULRUZULWWHQ
FRQVHQWRIWKH/HVVRU$OODSSURYHGVLJQVRUOHWWHULQJRQGRRUVVKDOOEHSULQWHGDQGSDLQWHGDIIL[HGRULQVFULEHGDWWKH
H[SHQVHRI/HVVHH

/HVVRUZLOOIXUQLVKHDFK/HVVHHWZRNH\VIUHHRIFKDUJH/HVVRUPD\PDNHUHDVRQDEOHFKDUJHIRUDQ\DGGLWLRQDO
NH\V1R/HVVHHVKDOOKDYHDQ\NH\VPDGHZLWKRXWWKHH[SUHVVDSSURYDORIWKH/HVVRU1R/HVVHHVKDOODOWHUDQ\ORFNRU
LQVWDOODQHZRUDGGLWLRQDOORFNRUDQ\EROWRQDQ\GRRURILWVSUHPLVHVZLWKRXWZULWWHQFRQVHQWRIWKH/HVVRU(DFK
/HVVHHVKDOOLQHDFKFDVHIXUQLVKWKH/HVVRUZLWKDNH\IRUDQ\VXFKORFN(DFK/HVVHHXSRQWKHWHUPLQDWLRQRILWV
WHQDQF\VKDOOGHOLYHUWKH/HVVRUDOONH\VWRGRRUVRIWKHOHDVHGSUHPLVHVZKLFKVKDOOKDYHEHHQIXUQLVKHGWRWKH/HVVHH
(DFK/HVVHHVKDOOVHHWKDWWKHGRRUVRILWVSUHPLVHVDUHFORVHGDQGVHFXUHO\ORFNHGDWVXFKWLPHVDV/HVVHH VHPSOR\HHV
OHDYHWKHSUHPLVHV

1R/HVVHHVKDOOXVHRUNHHSLQWKHSUHPLVHVRIWKHEXLOGLQJDQ\NHURVHQHJDVROLQHRULQIODPPDEOHRU
FRPEXVWLEOHIOXLGRUPDWHULDOH[FHSWDVPD\EHUHTXLUHGWREHXVHGLQSURYLGLQJDSSURYHGPHGLFDOSUDFWLFHVRUXVHDQ\PHWKRG
RIKHDWLQJRUDLUFRQGLWLRQLQJRWKHUWKDQWKDWVXSSOLHGE\WKH/HVVRU1R/HVVHHVKDOOXVHNHHSRUSHUPLWWREHXVHGRU
NHSWDQ\IRUHLJQRUQR[LRXVJDVRUVXEVWDQFHLQWKHSUHPLVHVRUSHUPLWRUVXIIHUWKHSUHPLVHVWREHRFFXSLHGRUXVHGLQ
DPDQQHURIIHQVLYHRUREMHFWLRQDEOHWRWKH/HVVRURURWKHURFFXSDQWVRIWKH%XLOGLQJE\UHDVRQRIQRLVHRGRUVRU
YLEUDWLRQVRULQWHUIHUHLQDQ\ZD\RWKHU/HVVHHVRUWKRVHKDYLQJEXVLQHVVWKHUHLQ

1RFXUWDLQVGUDSHULHVEOLQGVVKXWWHUVVKDGHVVFUHHQVRURWKHUFRYHULQJVKDQJLQJVRUGHFRUDWLRQVVKDOOEH
DWWDFKHGWRKXQJRUSODFHGLQRUXVHGLQFRQQHFWLRQZLWKDQ\ZLQGRZRIWKHEXLOGLQJZLWKRXWWKHSULRUZULWWHQFRQVHQW
RIWKH/HVVRU

7KHWRLOHWURRPVWRLOHWVXULQDOVZDVKERZOVDQGRWKHUDSSDUDWXVVKDOOQRWEHXVHGIRUDQ\SXUSRVHRWKHUWKDQ
WKDWIRUZKLFKWKH\ZHUHFRQVWUXFWHGQRIRUHLJQVXEVWDQFHRIDQ\NLQGZKDWVRHYHUVKDOOEHWKURZQWKHUHLQ7KHH[SHQVH
RIDQ\EUHDNDJHVWRSSDJHRUGDPDJHUHVXOWLQJIURPWKHYLRODWLRQRIWKLVUXOHVKDOOEHERUQHE\WKH/HVVHHZKRRU
ZKRVHHPSOR\HHVRULQYLWHHVVKDOOKDYHFDXVHGLW

(DFK/HVVHHVKDOOVHHWKDWWKHGRRUVRILWVSUHPLVHVDUHFORVHGDQGORFNHGDQGWKDWDOOZDWHUIDXFHWVZDWHU
DSSDUDWXVDQGXWLOLWLHVDUHVKXWRIIEHIRUH/HVVHHRU/HVVHH VHPSOR\HHVOHDYHWKHSUHPLVHVVRDVWRSUHYHQWZDVWHRU
GDPDJHDQGIRUDQ\GHIDXOWRUFDUHOHVVQHVVLQWKLVUHJDUGWKH/HVVHHVKDOOPDNHJRRGDOOLQMXULHVVXVWDLQHGE\RWKHU
/HVVHHVRURFFXSDQWVRIWKH%XLOGLQJRUWKH/HVVRU

1R/HVVHHVKDOOXVHDQ\SRUWLRQRIWKHFRPPRQDUHDIRUDQ\SXUSRVHZKHQWKHSUHPLVHVRIVXFK/HVVHHDUHQRW
RSHQIRUEXVLQHVVRUFRQGXFWLQJZRUNLQSUHSDUDWLRQWKHUHIRUH

/HVVRUPD\ZDLYHDQ\RQHRUPRUHRIWKHVH5XOHVDQG5HJXODWLRQVIRUWKHEHQHILWRIDQ\SDUWLFXODU/HVVHHRU
/HVVHHVEXWQRVXFKZDLYHUE\WKH/HVVRUIURPWKHUHDIWHUHQIRUFLQJDQ\VXFK5XOHVDQG5HJXODWLRQVDJDLQVWDQ\RUDOO
RIWKH/HVVHHVRIWKH%XLOGLQJ

7KHVH5XOHVDQG5HJXODWLRQVDUHLQDGGLWLRQWRDQGVKDOOQRWEHFRQVWUXHGWRLQDQ\ZD\PRGLI\DOWHURU
DPHQGLQZKROHRULQSDUWWKHWHUPVFRYHQDQWVDJUHHPHQWVDQGFRQGLWLRQVRIDQ\/HDVHRISUHPLVHVLQWKHEXLOGLQJ

/HVVRUUHVHUYHVWKHULJKWWRPDNHVXFKRWKHUDQGUHDVRQDEOHUXOHVDQGUHJXODWLRQVDVLQLWVMXGJPHQWPD\IURP
WLPHWRWLPHEHQHHGHGIRUWKHVDIHW\FDUHDQGFOHDQOLQHVVRIWKHEXLOGLQJDQGIRUWKHSUHVHUYDWLRQRIJRRGRUGHUWKHUHLQ
,QLWLDOVRI/(66((BBBBBBBBB







,QLWLDOVRI/(6625BBBBBBBB


3DJHRI

County Board Agenda Packet, Page 82









 
  
 
 



EXHIBIT C
CERTIFICATE OF LIABILITY INSURANCE


3DJHRI

County Board Agenda Packet, Page 83









 
  
 
 

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST
CERTIFICATE OF COVERAGE

MEMBER
Winona County
202 W 3rd St
Winona MN 55987

COVERAGE AFFORDED BY
Minnesota Counties Intergovernmental Trust
100 Empire Drive
St. Paul, MN 55103-1885

This certificate is issued as a matter of coverage confirmation only and confers no rights upon the certificate holder. This
certificate does not amend, extend or alter the coverage afforded by the coverage documents listed below but only certifies that
the coverage documents have been issued to the member named above for the coverage period indicated. Notwithstanding any
requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may
pertain, the coverage afforded by the coverage documents described herein is subject to all the terms, exclusions and conditions
of such coverage documents. The per claimant, per occurrence and per wrongful act limits of liability noted below are provided
pursuant to Minnesota StDWXWH 466. For claims not within the scope of MN Statute Chapter 466 or any similar law the limit
of liability is $2,000,000.
✔

GENERAL LIABILITY
✔ Occurrence

DOCUMENT # PC120024-1
TERM 1/1/2024
thru 1/1/2025
Bodily Injury and Property Damage
Per Claimant Limit
Per Occurrence Limit
Personal and Advertising Injury
Per Claimant Limit
Per Occurrence Limit
Fire Damage Limit, Per Fire
Medical Payments, Any One Person Limit

AUTOMOBILE LIABILITY
DOCUMENT#
Any Auto
Hired/Non-Owned Auto Liability Only
WORKERS’ COMPENSATION
AND EMPLOYER’S LIABILITY
Workers’ Compensation
Employer’s Liability

DOCUMENT#

TERM
Bodily Injury and Property Damage
Per Claimant Limit
Per Occurrence Limit

thru

TERM

thru

LIMITS
$
$
$
$
$
$

500,000
1,500,000
500,000

1,500,000

500,000
2,500

LIMITS
500,000
$
$ 1,500,000

LIMITS
Statutory

Bodily Injury By Accident – Each Employee
Bodily Injury By Accident – Each Accident
Bodily Injury By Disease – Each Employee
Bodily Injury By Disease – Each Coverage Document Limit

$  
$
$ 
$

LIMITS
$
500,000
$ 1,500,000

38%/,&(03/2<((6/,$%,/,7<
Claims Made

DOCUMENT#

TERM
Per Claimant Limit
Per Wrongful Act Limit

thru

3523(57<,1/$1'0$5,1(
3URSHUW\
,QODQG0DULQH

DOCUMENT#

TERM

thru

LIMITS
6HH&RPPHQWV

COMMENTS
License Center - 1213 Gilmore Ave, Suite E2B, Winona, MN

CERTIFICATE HOLDER
,VVXH'DWH

3/20/2024

Second Chances Properties LLC

CANCELLATION
Should any of the above described coverages be canceled before the
expiration date thereof, the Trust will endeavor to mail 30 days written
notice to the certificate holder named to the left, but failure to do so shall
impose no obligation or liability of any kind upon Minnesota Counties
Intergovernmental Trust or its representatives.

81270 County Rd 23
Winona, Minnesota 55987

Authorized Representative
County Board Agenda Packet, Page 84









 
  
 
 

LEASE AMENDING AGREEMENT
THIS LEASE AMENDING AGREEMENT dated this 1ST day of April 2024
Between

Background

Second Chances Properties LLC
(the Lessor)
-ANDCounty of Winona
(the Lessee)

A. The Lessor and Lessee entered into the lease (the “Lease Agreement” dated April 1, 2024, for the
premises located at 1213 Gilmore Ave Suite E-2B Winona MN 55987.
B. The Lessor and the Lessee desire to amend the Lease Agreement on the terms and conditions set
forth in this Lease Amending Agreement which will take eƯect on April 1, 2024.
C. This Agreement is the Ʊrst amendment to the Lease Agreement.
IN CONSIDERATION OF the Lessor and Lessee agreeing to amend their existing Lease Agreement, and
other valuable consideration, the receipt and suƯiciency of which is hereby acknowledged both parties
agree to perform, and fulƱll the promises, conditions, and agreement below.
Amendments
1. The Lease Agreement is amended as follows:
a. Page 5 Article 14
Lessor agrees to allow Lessee to perform required maintenance on HVAC unit and not require a
licensed contractor but a qualiƱed Winona County StaƯ. Lessee will provide Lessor with
documentation that the work was performed at each required interval.
b. Page 15 Exhibition B #2
Lessor gives permission to install/hang lighted sign and letter/decal doors and windows at
Lessees expense.
c. Page 15 Exhibition B #5
d. Lessor gives permission to install/hang blinds for windows at Lessees expense.
e. Lessor is responsible for snow plowing the parking lot and sidewalks. If it starts snowing during
the day we ask that the lessee shovels in front of the doors if needed.
f. Lessor will paint parking stripes in the alleyway for Lessee parking if needed.
g. Lessor will supply a shared trash and recycling container for Lessee.
IN WITNESS WHEREOF the Lessor and Lessee execute this Lease Amending Agreement.
Lessor

Lessee

Second Chances Properties LLC

County of Winona
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB

___________________________

By: __________________________________
'ZD\QH $ 9RHJHOL %RDUG &KDLU

Stacy Hermann

Its: __________________________________
BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
0DXUHHQ / +ROWH &RXQW\ $GPLQLVWUDWRU
County Board Agenda Packet, Page 85









 
  
 
 

COUNTY OF WINONA

Approved as to form on:

Approved as to execution on:


 


 




 


 



Assistant/Winona County Attorney

Assistant/Winona County Attorney

County Board Agenda Packet, Page 86

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.7
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Sheriff
Approve Addendum to Intergovernmental Agreement for Emergency
Communications Support Services with Rice and Steele 911 Center

======================================================================
Background:
In June 2026, the Winona County Board approved an Intergovernmental Agreement with the Rice and Steele 911
Center (RSC911) to provide temporary emergency communications support during a Public Safety Telecommunicator
staffing shortage. Under the agreement, RSC911 provides one dedicated telecommunicator for Winona County
operations during designated daytime hours while Winona County retains overall operational responsibility.
Since approval of the original agreement, Winona County has hired three Public Safety Telecommunicators and
currently has one additional candidate in the background process. All three newly hired telecommunicators remain in
training. Based on the anticipated training timelines, they are expected to continue in training through the end of the
proposed three-month addendum. Continuing RSC911 support during this period will help maintain continuity of
emergency communications operations, provide adequate staffing while training is completed, and reduce reliance on
mandatory overtime.

Summary of the Issue:
The proposed First Addendum extends the existing agreement for an additional three months and addresses
anticipated service interruptions associated with RSC911’s transition to its new 911 center.
Key Terms:
 Extends the agreement for three (3) months, from October 13, 2026 through January 12, 2027.
 RSC911 may designate blackout dates, or portions of dates, when service is unavailable due to employee
training, system preparation/testing, cutover, relocation, transition, or stabilization activities associated with its
new 911 center.
 Winona County will be responsible for arranging staffing and operational coverage during blackout dates.
 RSC911 will not bill Winona County for Public Safety Telecommunicator services not provided during
blackout dates.

Funding:
Funding will continue to come from budgeted wages and benefits line items. RSC911 will continue to be reimbursed
in accordance with the existing agreement, and Winona County will not be billed for telecommunicator services not
provided during designated blackout dates.

Recommendation:
Approve First Addendum to Intergovernmental Agreement for Emergency Communications Support Services with
Rice and Steele 911 Center.

County Board Agenda Packet, Page 87

!&$
 '!"

        

FIRST ADDENDUM TO
INTERGOVERNMENTAL AGREEMENT FOR
EMERGENCY COMMUNICATIONS SUPPORT SERVICES
Three-Month Extension and Training/Transition Blackout Dates
This First Addendum ("Addendum") is entered into by and between the Rice & Steele 911 Center, a joint
powers entity organized under the laws of the State of Minnesota ("RSC911"), and Winona County, on
behalf of the Winona County Sheriff's Office ("WCSO"). RSC911 and WCSO may each be referred to as a
"Party" and collectively as the "Parties."
WHEREAS, the Parties entered into an Intergovernmental Agreement for Emergency Communications
Support Services commencing July 13, 2026 (the "Agreement"); and
WHEREAS, the Parties desire to extend the Agreement for an additional three months and to
accommodate RSC911's training, transition, cutover, and relocation activities associated with its new 911
center.
NOW, THEREFORE, the Parties agree as follows:
1. Extension of Term. The Agreement is extended for an additional three (3) months, beginning October
13, 2026, and continuing through January 12, 2027, unless earlier terminated under Section 11 of the
Agreement. Any continuation beyond January 12, 2027, must be mutually agreed upon in writing by
authorized representatives of both Parties.
2. RSC911 Blackout Dates. During the extension term, RSC911 may designate dates or portions of dates
on which services under the Agreement will not be provided ("Blackout Dates") when reasonably necessary
for employee training related to the new 911 center; system preparation, testing, or cutover; the operational
transition to the new center; the physical move or relocation; or related stabilization activities. RSC911 will
provide WCSO written notice of a Blackout Date at least 10 days prior. The notice will identify the
anticipated date, time, and duration of the service interruption. When practicable, the Parties will coordinate
to reduce the operational impact of a Blackout Date.
3. Coverage and Billing During Blackout Dates. WCSO is responsible for arranging and maintaining all
staffing and operational coverage during Blackout Dates. RSC911 will not bill WCSO for Public Safety
Telecommunicator services not provided during a Blackout Date. A Blackout Date designated under this
Addendum does not constitute a breach, service failure, or termination of the Agreement.
4. No Other Changes. Except as expressly modified by this Addendum, all provisions of the Agreement
remain unchanged and in full force and effect. If this Addendum conflicts with the Agreement, this
Addendum controls.
5. Effective Date. This Addendum becomes effective when it has been signed by authorized
representatives of both Parties.
6. Counterparts and Electronic Signatures. This Addendum may be signed in counterparts and by
electronic signature. Each counterpart will be deemed an original, and all counterparts together constitute
one instrument.

First Addendum - Emergency Communications Support Services

County Board Agenda Packet, Page 88

!&$
 '!"

        

IN WITNESS WHEREOF, the Parties have executed this Addendum through their authorized
representatives.
RICE & STEELE 911 CENTER

WINONA COUNTY SHERIFF'S OFFICE

By: ____________________________

By: ____________________________

Name: ____________________________
Brian Becker

Name: ____________________________
Ron Ganrude

Title: ____________________________
Administrator

Title: ____________________________
Sheriff

Date: ____________________________

Date: ____________________________

WINONA COUNTY

ATTEST

By: ____________________________

By: ____________________________

Name: ____________________________
Chris M. Meyer

Name: ____________________________
Maureen L. Holte

Title: Board Chair

Title: County Administrator

Date: ____________________________

Date: ____________________________

Approved as to form on:
"%#


(
 



_________________________________
_________________________________
Assistant County Attorney

Approved as to execution on:
_________________________________
_________________________________
Assistant/Winona County Attorney

First Addendum - Emergency Communications Support Services

County Board Agenda Packet, Page 89

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 8.8
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Finance
Confirm Payment of Disbursements

======================================================================
Background:
A warrant register has been sent to you regarding payment of these claims. Back-up documentation on these warrants
may be obtained from the Finance Department.

Summary of the Issue:
Confirm warrants issued from various funds totaling $1,636,285.02.

Funding:
08/26/2026 - 09/08/2026
Fund
1
2
3
5
7
26
76
81
82
83
Total

Revenue
Recycling & Solid Waste Fund
Road and Bridge
Health & Human Services
Road and Bridge State Aid
Opioid Settlement
Employee Benefit
Settlement Fund
Misc Taxes Fund
State Revenue Fund

$
$
$
$
$
$
$
$
$
$

245,351.31
1,564.86
40,089.56
365,781.87
956,621.76
4,500.00
6,650.03
144.00
60.48
15,521.15

$ 1,636,285.02
311 Vendors Paid Less Than $2000
totaling $138,730.20

Recommendation:
Confirm Payment of Disbursements.

County Board Agenda Packet, Page 90

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 9.1
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Administration
Approve Resolution Authorizing Appointment of Acting Auditor-Treasurer

======================================================================
Background:
Winona County Auditor-Treasurer Chelsi Wilbright is a member of the United States Air Force Reserve and has
informed County Administration that she will be deployed for a period of six months beginning in September 2026.

Summary of the Issue:
Requesting approval of a resolution to appoint an Acting Winona County Auditor-Treasurer.

Funding:
Levy.

Recommendation:
Approve Resolution Authorizing Appointment of Acting Auditor-Treasurer.

County Board Agenda Packet, Page 91

RESOLUTION #2026-22
Authorizing Appointment of Acting Winona County Auditor-Treasurer
WHEREAS, Winona County Auditor-Treasurer Chelsi Wilbright is a member of the
United States Air Force Reserve; and
WHEREAS, Ms. Wilbright has informed County Administration that she will be deployed
for a period of approximately six months beginning in September 23, 2026; and
WHEREAS, due to the upcoming early voting starting on October 16, 2026, the general
election on November 3, 2026, and the many other critical and necessary functions of the office of
the elected Auditor-Treasurer, it is necessary and in the public interest for Winona County to
provide for the performance of the duties of the Winona County Auditor-Treasurer during Mr.
Wilbright’s deployment.
WHEREAS, Under Minn. Stat. § 192.263, in any case where a public officer or employee
is absent with leave for military service … and where it is necessary in the public interest to provide
for the performance of the duties of the position during the absence, the authority having power to
fill a vacancy in the position may appoint a substitute; and
WHEREAS, the County Board has the authority pursuant to Minn. Stat. 375.08 to fill a
vacancy when one occurs in an elected Winona County office, and in this matter, a temporary
vacancy caused by the anticipated six-month military deployment of Winona County AuditorTreasurer Chelsi Wilbright.
NOW THEREFORE, BE IT RESOLVED that effective on 11:59:59 PM on the day before
Ms. Wilbright’s active military service deployment begins, or upon such other day deemed
necessary and appropriate by the Winona County Administrator, the County of Winona appoints
Kathleen Barnholtz as Acting Winona County Auditor-Treasurer.
BE IT FURTHER RESOLVED, the appointment will be formalized and in effect under
the terms of an Employment Agreement for Temporary Assignment.
BE IT FURTHER RESOLVED, pursuant to Section 192.261, Subd. 4, if Ms. Wilbright is
elected on November 3, 2026, to the office of Winona County Auditor-Treasurer, and as is
anticipated, due to her six-month military deployment, is prevented by active military deployment
[…] “from taking office in person, [she] may file an oath of office, and a bond, if required, by mail
or other means of transmittal, and shall thereupon be deemed to have assumed office, subject to
all the provisions of sections 192.26 to 192.264, so far as applicable.” If that occurs, this
appointment of an Acting Winona County Auditor-Treasurer will continue to serve while Ms.
Wilbright remains on active military service deployment if and when Ms. Wilbright is re-elected,
takes the oath of office pursuant to Subd. 4 when her new term of office begins on January 4, 2027.
BE IT RESOLVED, that if Ms. Wilbright’s military orders are delayed, modified, or
canceled, and she is not deployed to active military service, and her leave of absence is not

County Board Agenda Packet, Page 92

commenced, this Resolution is null and void, and there would exist by virtue of that fact, no
vacancy in the office of the Winona County Auditor-Treasurer.
BE IT RESOLVED, that the temporary appointment of an Acting Winona County AuditorTreasurer will automatically terminate upon the end of Ms. Wilbright’s leave of absence due to
her military deployment and Ms. Wilbright informing County Administration of the ending date
her military leave, with notice given pursuant to the 14 days provided in the Professional Services
Agreement.
BE IT RESOLVED, that this Resolution shall not become effective until Ms. Wilbright
has provided any required copies of her military orders to the County Administrator and any other
documentation required pursuant to Minn. Stat. Section 192.261, and the County Administrator
has confirmed the activation date of Ms. Wilbright’s military service deployment.
Adopted in Winona, Minnesota this 22nd day of September 2026.
WINONA COUNTY BOARD OF COMMISSIONERS
____________________________________________
Chris M. Meyer
Board Chair
Attest:
__________________________________
Maureen L. Holte
County Administrator

County Board Agenda Packet, Page 93

REQUEST FOR COUNTY BOARD ACTION
Items must be received in the Administrator’s Office by Monday at 12:00 Noon, 15 days
prior to the scheduled meeting to be considered.

Item# 9.2
Meeting Date:
Department:
Title:

Consent Business

09/22/2026
Administration
Approve Professional Services Agreement for Acting Auditor-Treasurer
Services

======================================================================
Background:
Winona County Auditor-Treasurer Chelsi Wilbright is a member of the United States Air Force Reserve and has
informed County Administration that she will be deployed for a period of up to six months beginning in September
2026.

Summary of the Issue:
Requesting approval of a professional services agreement with Kathleen Barnholtz, currently employed with Winona
County in the Auditor-Treasurer’s department as an Accounting Technician, to serve as Acting Auditor-Treasurer
through October 13, 2026. A recommendation for an Acting Auditor-Treasurer will be on the October 13, 2026
County Board Agenda.

Funding:
Levy.

Recommendation:
Approve Professional Services Agreement for Acting Auditor-Treasurer Services.

County Board Agenda Packet, Page 94

Professional Services Agreement for Kathleen M. Barnholtz
Acting Winona County Auditor-Treasurer
This employment contract for the Acting Winona County Auditor-Treasurer is entered into this
22nd day of September 2026 by and between Kathleen M. Barnholtz (hereinafter “Ms. Barnholtz”)
and WINONA COUNTY (hereinafter “County”), a political subdivision of the State of Minnesota.
WHEREAS, Winona County Auditor-Treasurer Chelsi Wilbright will be mobilized for activeduty military service on or about September 22nd for approximately six (6) months.
WHEREAS, Winona County Auditor-Treasurer Chelsi A. Wilbright will be unable to perform
her duties as Winona County Auditor-Treasurer while deployed overseas for active military service
and it is necessary to appoint an Acting Auditor-Treasurer in her absence.
WHEREAS, Ms. Barnholtz is currently employed by County as an Accounting Technician.
As such, she is familiar with the duties of the Auditor-Treasurer’s duties, the operation of the office,
and has substantial experience in handling various matters for Winona County.
WHEREAS, County desires Ms. Barnholtz temporarily to serve as Acting Winona County
Auditor-Treasurer in the absence of Chelsi A. Wilbright.
WHEREAS, Ms. Barnholtz shall temporarily act as Acting Auditor-Treasurer and shall be
compensated $34.06 per hour, which is fair and equitable compensation considering the additional
duties and additional responsibilities she will assume as well as the substantial demands of the office.
WHEREAS, Ms. Barnholtz and the County acknowledge good and valuable consideration for
this agreement.
NOW THEREFORE, in consideration of the mutual undertakings and agreements herein set
forth and for good and valuable consideration, the parties hereby contract as follows:
1. On or about September 22, 2026, Ms. Barnholtz is hereby appointed and hired to act as
Acting Winona County Auditor-Treasurer in the absence of Chelsi A. Wilbright while Ms.
Wilbright is mobilized on active-duty military service. It is anticipated that Ms. Wilbright
will be absent for approximately six (6) months. Ms. Barnholtz shall be required to act as
Acting Winona County Auditor-Treasurer until October 14, 2026.
2. Commencing on or about September 22, 2026, Ms. Barnholtz shall be compensated $34.06
per hour. The parties recognize that this is an increase in Ms. Barnholtz’s salary, which is
appropriate based on the additional duties, additional responsibilities and substantial
obligations which Ms. Barnholtz will assume while acting as Acting Winona County
Auditor-Treasurer.
3. Ms. Barnholtz shall perform all duties typically associated with the position of Winona
County Auditor-Treasurer to include but not limited to the following:
o

The Auditor-Treasurer calculates tax rates and taxes due based on the levy request
submitted by the county, cities, school districts, and special taxing districts
1

County Board Agenda Packet, Page 95

o
o
o
o
o
o
o
o
o
o
o
o

o

Prepares the Truth in Taxation Notices, and Property Tax Statements for every
taxable real and personal property in the county
Maintains and collects property taxes and distributes the tax collections to the
proper taxing district
Works with tax credits, and special tax deferments
Maintains special assessments for cities and townships, applies the payments for
collection, and remits the annual installments to the proper taxing district
Administers Tax Increment Financing as it pertains to tax calculation
Conducts Tax Forfeiture Land Sales on behalf of the county
Maintains the tax roll through updates to ownership, splits, transfers
Chief Elections Administrator for the county
Serves as Deputy Registrar (License Center) for the county
Processes liquor, gambling, auctioneer, and transient merchant licenses
Acts as the bank and custodian of all County funds and cash assets.
Invest idle cash reserves into such banking instruments as commercial paper (shortterm unsecured promissory notes), CDs (certificates of deposit), Magic Fund
(Minnesota Association of Governments Investing for Counties), and Money
Markets (savings accounts)
The department is required by law to maintain a set of records for all funds received
and expended. Similar records are kept by the Winona County Finance Department.
This provides a system of checks and balances necessary in all financial
administrations.

4. Ms. Barnholtz, as Acting Winona County Auditor-Treasurer, shall be vested with the
independent authority and discretion to perform those duties regularly associated with the
Winona County Auditor-Treasurer. All duties as Acting Winona County Auditor-Treasurer
shall be performed by Ms. Barnholtz in a professional manner.
5. Ms. Barnholtz continues to act as an employee for Winona County while assuming the
position as Acting Winona County Auditor-Treasurer. Ms. Barnholtz will not be considered
a contractor or elected official. Consequently, Ms. Barnholtz shall be entitled to tenure,
rights and benefits to include medical or health coverage, sick leave, vacation leave,
severance pay and other available to Winona County employees.
6. Ms. Barnholtz understands and agrees that this is a temporary position as Acting Winona
County Auditor-Treasurer and understands that she will return to the position of
Accounting Technician. Similarly, Winona County understands and agrees that Ms.
Barnholtz shall return to the position of Accounting Technician with credit given for time
served as the Acting Winona County Auditor-Treasurer.
7. Ms. Barnholtz shall continue to be covered for claims arising from her acts or omissions
within the scope of her employment as Acting Winona County Auditor-Treasurer by the
Winona County insurance policy which relates to the acts of employees and public officials.
8. All data collected, created, received, maintained or disseminated for any purposes by the
activities of Ms. Barnholtz because of her position as Acting Winona County AuditorTreasurer shall be governed by the Minnesota Government Data Practices Act as amended,
the Minnesota Rules implementing such act as now in force or as adopted as well as federal
regulations on data privacy.
2

County Board Agenda Packet, Page 96

Similarly, Ms. Barnholtz shall be governed by the statutory duties and requirements of
Minn. Stat. 384 (Auditors) and Minn. Stat. 385 (Treasurers) as Acting Winona County
Auditor-Treasurer and understands that any information acquired as Acting Winona County
Treasurer shall be confidential where confidentiality is required.
9. Ms. Barnholtz agrees that the County, the State Auditor, or any of their duly authorized
representatives may at any time during normal business hours and as often as they
may reasonably deem necessary, have access to and the right to examine, audit, excerpt and
transcribe any books, documents, papers, records, etc. which are pertinent to the accounting
practices and procedures of the Winona County Acting Auditor-Treasurer’s Office and
which involve transactions relating to operation of the Winona County Acting AuditorTreasurer’s Office.
10. It is understood and agreed that the entire agreement between the parties is contained herein
and that this agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter. All items referred to in this agreement are incorporated in or
attached and are deemed to be part of this agreement. Similarly, any material alterations,
variations, modifications or waivers of provisions of this agreement shall be valid only
when they have been reduced to writing as an amendment and signed by the parties.
11. If Ms. Barnholtz fails to perform the duties of the Acting Winona County Auditor-Treasurer
in a professional manner or fails to administer the work so as to endanger the performance
of this agreement, this shall constitute a default. Ms. Barnholtz shall be notified by the
County Administrator of any unsatisfactory performance and shall be given the opportunity
to remedy or correct any substandard or incomplete performance in accordance with the
procedure set forth in the Winona County Employee’s Handbook. If the default is not
corrected or excused, the County may upon written notice cancel and terminate this
agreement in its entirety.
12. This agreement may be cancelled and terminated with or without cause by either party upon
forty-five (45) days’ written notice.
13. Ms. Barnholtz shall not enter into any subcontract for the performance of any services
contemplated under this contract without the prior written approval of the County and
subject to such conditions and provisions as the County may deem necessary. Similarly,
this contract or any of the requirements of this contract may not be assigned to a third
party.
Dated this 22nd day of September, 2026
COUNTY OF WINONA
By ________________________________
Chris M. Meyer
Winona County Board Chair
3

County Board Agenda Packet, Page 97

By __________________________________
Maureen L. Holte
Winona County Administrator
ACTING WINONA COUNTY
AUDITOR-TREASURER
By __________________________________
Kathleen M. Barnholz

Approved as to Form by:

Approved as to Execution by:

__________________________
Karin L. Sonneman
Winona County Attorney

__________________________
Karin L. Sonneman
Winona County Attorney

Dated:_____________________

Dated:_____________________

4

County Board Agenda Packet, Page 98

-

- --

• -

- • - - - - -

--

•-

••-•••--•-•-

-

_ _ _ _ _ _ _ _H

_ _ _ _ _ _ _ _ _ _ _ _ __

- - - - - - - - - - - - - ---- -------- --------- - - ---- -

-·

··-·-------- -- - - - - - - - - - - - - -·

•

- - - - - - - - - - - - ------- ---- - - - - - - - - -

--- - -

- - -

- - - - - - - · - - - - · - ----------·--------- -- - · --- -- -- -·----. ··-·•

- - - - - - - - -- - - - - - - - - - - - - - - - ----------- - - - - -

--

-----

-- ------------------------- -----------------

- -·· ------------·-------------- - - -

--

- - - - -- ------

--

-

-

-

r

------------- ----------------- - -

----------------------

- --- - --- - - ---------- ---------- --- - - - ----- -- ------- --

- --

--

- - - - - - - - - - - - - - - - ---

---- --- ----------------------- ------------ - - - - - - - - - - - -

- -

- - - - - - --------- --------- -----