On the agenda: Auburn meeting — datacenter (Mar 10)

AGENDA
GOVERNMENT OPERATIONS COMMITTEE

Ward O’Hara Agricultural Museum, Karpinski Room
6880 East Lake Road Rt. 38 A, Auburn, New York
Tuesday, March 10, 2026 at 4:00PM
Live Stream Link: https://www.youtube.com/live/psbMraQGQBU
CALL TO ORDER: By Hon. Brian Muldrow
MEMBERS: Legislators – Elane Daly (Vice Chair), Heidi Nightengale, Robert Shea and Mark Strong
MINUTES TO APPROVE: February 10, 2026
APPOINTMENTS: None
DEPARTMENT UPDATES FOR COMMITTEE:
Chantell Hotaling and Ken Warner (Board of Elections) –
• In the month of February, the Board of Elections finalized Grant Documents that will expire in March.
• Monthly Enrollment Totals-Compare County enrollment totals to NYSVOTER enrollment totals.
• Processed National Change of Address (NCOA) 5-708 (5) (a)
• Certifications of Offices to be filled at General Election by SBOE and CBOE 4-106 (1) &(2) -CBOEs send to election_
[email protected]
• Last Day to Receive Party Enrollment Changes 5-304 (3) Office open 9 to 5pm Saturday
• Preparing for February 24th First day for Signing Designating Petitions for June Primary Election 6-134 (4)
Amanda Morgan (Clerk of the Legislature) –
• Updated Contract Portal uploading instructions
• Continued training with Deputy Clerk
• Continued updates to Legislature website
• Working toward updating Boards & Agencies webpages
• Updating FOIL request form to a fillable format
Frederick Westphal (County Attorney) – No updates
Kristine Lytle (County Clerk) –
*Note: February figures are not finalized and are subject to change*
Total remitted to County Treasurer for all Departments: $80,358.94
(Includes Revenue from: DMV, Records, Mortgage Tax Expense & Interest)
Revenue for February 2026 $35,388.70
Mortgage Tax Collected:
Paid To: TREASURER
CENTRO
SONYMA

YTD: $74,717.75

Month
$73,435.53
$34,778.60
$28,831.12

2026 YTD
$183,740.09
$87,751.56
$75,734.04

Transactions processed that compile fees collected this month:
• 493 Land documents: Deeds, Easements, Lease, Mortgages, Mortgage discharges & Assignments,
Appropriations, O+G, POA, RET (includes electronically submitted recordings)
• 40 DBA/Partnership/Corporation – new, amendments, discontinuances
• 534 Judgments/Liens filed and docketed or satisfied: Supreme Court, lower court, NYS, FTL etc.
• 27 Notary filings: new and renewals (documents notarized by staff as free service mandated by NYS.)
• 123 Supreme Court Index Numbers Issued: court cases started this month
• 44 Criminal Court Cases started – no fee transactions
• 13 Uniform Commercial Code Transactions: new, continuation, termination, search
• 8 Survey maps filed
• 3 Military Discharge filed (Clerk does not charge any fee to veterans for copies)

HISTORIAN’S
Researched and prepared an article for the Auburn Citizen, "Auburn's Black Family Album." (writing done in February,
publication in early March).
Ruth Bradley also gave a lecture, “The 1913 Columbia Rope Strike" for the Seymour Public Library, January 22.
Work continues updating the collection catalog and index, as well as continued responses to genealogical inquiries.
DREAMS Project Update:
Summary - Highlights:
• Migration of legacy records:
o Records continue to be processed and migrated with our project vendors.
o The remaining records being processed are significantly older, fragile, and non-uniform, thus requiring more
time to process.
o Approximately 95% of the project scope has been processed and migrated to date.
• Project Fiscal Update:
o Overall Project fiscal update [$4M Budget].
o Actual expenditure to date (FY2022-26) = $3,152,298.97.
• Internal County RRC operations continue to administer and manage the new Laserfiche Cloud environment;
conduct annual legacy records purge processes; and digitize/upload to Laserfiche Cloud any legacy departmental
paper record requests received.
DMV :
Operational Updates/Notes:
In accordance with a directive from NYS DMV, our DMV office was closed to the public at 1:00 p.m. Friday, Feb. 13 to
allow implementation of the NYS DRIVES statewide operating system. Staff remained on-site during this period to
complete transition requirements, and full public services resumed Wednesday, Feb. 18 at 9:00 a.m. DMV staff, in 8 days,
was able to successfully complete over 600 license transactions in the new DRIVES program.
Retention:
February 2026 in office retention-$28,291.75 YTD-$62,444.99
February 2026 online retention-$13,306.89 YTP-$32,226.49
Total February retention-$41,598.46 YTD-$94,671.48
February in office transaction count- 3,490
February 2026 online transaction count- 1,762
Total YTD 2026 transaction count- 12,321
2026 Estimated Revenue-$630,000.00
2026 Actual Revenue-$94,671.48
Difference-(535,328.52)
DMV continued:
Transaction breakdown:
Date
DMV
Sales Tax
Plate Surrender
Total
2-Feb
$1,450.50
$23.00
$30.00
$1,503.50
3-Feb
$2,067.88
$16.00
$28.00
$2,111.88
4-Feb
$1,399.96
$14.50
$24.00
$1,438.46
5-Feb
$1,080.50
$18.00
$27.00
$1,125.50
6-Feb
$1,675.61
$24.50
$30.00
$1,730.11
9-Feb
$724.24
$17.50
$27.00
$768.74
10-Feb
$2,204.72
$14.50
$19.00
$2,238.22
11-Feb
$1,592.19
$10.00
$24.00
$1,626.19
12-Feb
$1,018.14
$15.00
$20.00
$1,053.14
13-Feb
$405.01
$5.50
$15.00
$425.51
17-Feb
$896.09
$$5.00
$901.09
18-Feb
$1,124.94
$20.00
$35.00
$1,179.94
19-Feb
$1,279.97
$23.00
$26.00
$1,328.97
20-Feb
$1,335.24
$24.00
$29.00
$1,388.24
23-Feb
$1,266.68
$21.50
$38.00
$1,326.18
24-Feb
$1,642.68
$24.50
$33.00
$1,700.18
25-Feb
$1,611.35
$19.00
$14.00
$1,644.35
26-Feb
$1,824.91
$25.50
$29.00
$1,879.41
27-Feb
$2,851.96
$31.00
$39.00
$2,921.96
Totals
$27,452.57
$347.00
$492.00
$28,291.57

Transaction Count
191
196
181
160
186
141
281
179
146
72
5
188
207
214
222
212
210
196
303
3490

Tom Bunn (Information Technology) –
IT Help Desk data – February 2026
• 378 new support tickets were created.
• 87% of support tickets were resolved (244)
• Average resolution time (per ticket) – 1.4 hour
Key Updates & Initiatives
County Office Building (Equipment Removal)
• Coordinated removal of copiers and high-value IT equipment from the County Office Building in partnership with
Sessler Environmental (week of 2/23).
• Copier pickup with Toshiba occurred on 3/6
• Decontaminated equipment will be redeployed countywide to support ongoing IT and operational needs
AI Project – Cayuga County Bot
• Building an internal AI chatbot using Microsoft Copilot to help county employees quickly find policies, procedures,
and compliance information from SharePoint.
• Setting up a secure Microsoft environment to ensure the tool is properly governed and can be safely maintained and
expanded over time.
• Designing the chatbot for future use across county departments, including legislative drafting assistance, IT support,
and HR processes.
ERP Time Management Platform
• Met with small group to discuss requirements needed to build the RFP
• Group has provided all information to our Purchasing Director to finalize RFP
• Plan is to publish/release the RFP in March
AI Training Program
• Following the Legislature’s adoption of the Cayuga County AI Policy in December, the IT Department will begin
rolling out AI training for all County staff starting mid-January.
• Training will focus on:
• Understanding what AI tools are approved for County use.
• Appropriate and prohibited uses of AI, especially regarding confidential and protected data.
• Employee accountability and verification of AI-generated content.
• This training will complement existing IT security and policy training and will ensure staff are equipped to use AI
responsibly, securely, and effectively.
• As of March 2nd,, 54% of all County staff have completed the AI training
IT Policy Refresher Training (New)
• County-wide refresher training on IT policies.
• The goal is to provide all staff with a high-level overview of County expectations related to:
• Acceptable use of County IT resources.
• Data security and information handling.
• Software and hardware purchasing standards.
• Compliance with County IT governance and procedures.
• This refresher reinforces accountability, reduces risk, and ensures staff understand how IT policies support both
operational efficiency and cybersecurity.
• Plan is to launch this training in March
DMV Move
• Working with County Clerk and Operations to implement smooth transition into new proposed location
• Resolution requesting approval for both connectivity and hardware purchases has been submitted for your
consideration
Copier/Print Management RFP
• Worked with Purchasing Director to publish our RFP for copy and print management services (2/24)
• Bid opening is scheduled for Friday, 3/6
• Selection will occur soon after; updated timeline and information to occur in April
Completed Projects
Active Projects
AI Projects and Process Improvement
• The IT Department has begun working internally to identify areas where AI can be used to improve County processes
and service delivery.
• Initial focus area: IT Help Desk operations.
• Example use cases include:
• Using Microsoft Copilot and AI tools to summarize help desk tickets and identify common issues.

•
•

Trend analysis to proactively address recurring issues before they impact multiple users.
These efforts aim to improve response times, reduce workload, and enhance service quality, while remaining fully
compliant with County policy and security requirements.
City of Auburn IT Shared Service
• Several meetings have taken place over the month of May to iron out details regarding the launch of the service
• Helpdesk for the City of Auburn has been established and is currently being rolled out for City staff
• Meeting to discuss MUNIS financial support was completed; staff have been assigned to assist with this – helpdesk
data will be available soon
• Currently working on staffing some IT related projects and helpdesk support
• Currently identifying areas of IT consolidation; more information to follow
• Currently assisting with technical support for their finance system as well as aiding in the deployment of a new fleet of
computer hardware for staff
• Currently supporting City three days a week part time with various support staff
• Overall partnership is going very well; bi-weekly meetings are set up with City leadership to ensure we keep this
partnership strong
• Requested and will be reviewing the City’s software purchases to identify areas of consolidation/partnership.
• Met with both City Manager and City Comptroller to discuss additional opportunities for IT partnership (development
policy, procedure, system administration support)
DREAMS Project
• Met with Jonathan Anna, Lynn Marinelli, Shereen Androsko, and Michael McNeill to discuss next steps regarding the
DREAMS project.
• Michael and I will be working closely with Department Heads to identify current processes that utilize paper, an
develop new electronic workflows to eliminate the need for paper going forward.
• This project, along with the current project to digitize all Phase I paper will align with the larger plan to drastically
reduce the space needed to store physical paper documents.
• Looking forward to implementing this strategy over the next several months which will take effort from both IT and
the Records department.
Door Access Control System Project
• Upgrading door access control system from System Galaxy to Verkada.
• Will provide a modern-day, more secure, door access control system that directly integrates with our other Verkada
systems (cameras and visitor management system).
• Will allow us to terminate our existing contract with Linstar and move to a time and materials contract with Doyle
Securities saving the County thousands annually.
• NY courts are complete with door access; new change order has been issued to replace some FOB’s with Door
Intercom’s. This project is complete.
• As of 4/1, FOB access at 63 Genesee Street is complete.
• Actively working with the Health Department on an implementation plan using a combination of existing IT budget
and Health Department grant funding
• New door will be installed by the end of November, both Health Department and DA’s office will have new door
access control systems installed – Work was completed in late December
County-Wide Network Infrastructure Project
• All logical network design is completed
• Configuration of new network has been implemented at several sites (Workforce Development, State Street, 63
Genesee, CCC, HPO)
• Fiber installation and network upgrades have been completed on the Highway.
• Fiber installation and network upgrades were completed at the Agricultural Museum
• All the hardware has arrived and has been configured and installed.
• Remote office installation of network equipment has been completed.
• The Public Safety building project equipment has arrived and has been installed.
• Once the project is complete it will provide a reliable, scalable, and redundant network infrastructure for the County.
• All fiber relocation work is complete except for the Health Department and Mental Health; working with (Verizon) to
address environmental issues within their conduct. Anticipated completion is December of 2025.
• Network rack, UPS equipment, and network switch have been installed and connected at AFD.
• All other server/storage hardware arrived in mid-October and has been physically installed.
• Anticipated completion of server/storage configuration is mid-November.
• We should be up and running at Auburn Fire from an IT datacenter perspective no later than December 2025.
Enterprise Resource Planning (ERP) Solution
• The county currently owns and operates different systems to accomplish various tasks including Payroll, Finances,
Human Resources, Purchasing, Fixed Assets, as well as many “one-off/standalone” solutions.
• Systems aren’t interoperable which has created departmental silos, and complex processes, and resulted in duplication
of effort and other inefficiencies.

•

The county has created a team to investigate various solutions which will result in one centralized system that can
incorporate all the items listed above.
• Several benefits to moving to this system include cost savings, data security, compliance, increased productivity,
visibility, and real-time reporting.
• Tyler Technologies will be working with me and various departments on an in-depth onsite assessment – which will
result in a clear roadmap for implementing existing and new modules to meet our needs – scheduled to take place in
May.
• A meeting was held on 4/2 with Human Resources to build an inventory of software and its uses within the
department. Will help shape the design and budget as we move forward with our discussions.
• Follow up meeting scheduled to discuss specific IT integrations; additional benefits of this software – will provide
guidelines to start outlining best value solutions to the County
• Meeting with ADP was held on 11/10 to review capabilities for the Time and Attendance module – implementation
time of a project of this scope is 30 weeks
• Next step is to schedule an analysis with Finance and HR in December
• Working with Purchasing to develop a formal Request for Information (RFI) for next steps in the planning process.
Resolution Workflow/Agenda Management
• Working on improving the resolution and agenda management process
• A meeting was held on 3/1 to set a demo for the Leadership Team
• Currently working on a demo version of the solution – should have a product to provide to the resolutions team by
mid-April.
• The product will streamline both the agenda/packet management process and significantly improve the resolution
workflow process.

Kevin Swab (Veterans) –
o Ongoing Activities
o Assisted with 13+ new actions including Veteran Benefits Claims, Records Requests, Death, Burial and
Survivor Benefits.
o Coordinated and transported Veterans to 39 appointments at the Syracuse VAMC.
o NYS Joseph P. Dwyer Peer to Peer Program
• Sponsoring activities for Veterans and Families
o Vietnam Veterans monthly lunch (Auburn)
o Veteran monthly breakfasts (Scipio, Fair Haven, Weedsport. Port Byron)
o Free fitness memberships (Auburn, Cato and Red Creek)
o Pinball Arcade at Muzzi’s D’Italia Ice
o Sponsoring Veterans and family ice skate at Casey Park
• Distributing “Green Lights for Veterans” to show appreciation and raise awareness of Veteran issues and
suicide prevention.
o Team Red White and Blue https://teamrwb.org/ Veteran wellness activities
o Encouraging Veterans to join and participate in activities
o Centro free bus pass for Veterans
o Veterans validate service with us prior to getting pass.
o New VSO working on “Peer Mentorship” for Veteran substance use issues.
o Completing training
o Other Activities
o Working with Cayuga Museum’s Fall exhibit on the effect of War in Cayuga county from Revolution to today
with emphasis on Vietnam.
o Planning Vietnam Veterans Appreciation Dinner March 28th.
o Areas of Interest
o Accepting ideas for outreach events and activities 2026.
o Working on sponsoring Veterans to attend training and life enrichment classes at Cayuga Onondaga BOCEs and
CCC.
o Identifying Vietnam Veterans and widows eligible for VA benefits.
o Identifying Deceased Vietnam Veterans eligible for “In Memory Program” and posting name on Cayuga County
Vietnam Veteran Memorial. Ceremony May 30, 2026
o Working to reactivate Robert F. Stryker AMVETS Post in Throop to honor Cayuga County Vietnam
Medal of Honor Awardee.

RESOLUTIONS:
INFORMATION TECHNOLGY:
3-26-GO-1
Authorizing the Chair of the Legislature to enter into agreements for IT infrastructure and connectivity
services for the Department of Motor Vehicles at Dill Street Commons
ADJOURNMENT: April 14, 2026
If you have a disability and need accommodations, please call the Clerk of the Legislature’s Office at 253-1308 at least 48 hours
before the scheduled meeting to advise what accommodations will be necessary.

3-26-GO-1
RESOLUTION NO._____________ 3/24/26

IT Dill Street Commons Network and Security Infrastructure rev

Authorizing the Chair of the Legislature to enter into agreements for IT infrastructure and connectivity services
for the Department of Motor Vehicles at Dill Street Commons
By: Hon. Brian Muldrow, Chairperson Government Operations
Hon. Elane Daly, Chairperson Ways & Means
WHEREAS, by Resolution No. 53-26 the Cayuga County Legislature authorized the Chair of the Legislature to enter into
a Lease Agreement with Dill Street Commons, LLC for the relocation of the Department of Motor Vehicles (“DMV”);
and
WHEREAS, in order to make the leased premises fully operational for DMV purposes, it is necessary to install door
access control hardware and software, panic alarm systems, network cabling and related infrastructure, and secure internet
connectivity services; and
WHEREAS, proposals have been received from Lantek Security & Automation (SecuritiSmart) dated February 9, 2026 in
the amount of $23,986.85 for Verkada Access Control and Panic Alarm systems, from Lantek Communications, Inc.
dated January 30, 2026 in the amount of $19,254.50 for network cabling and related infrastructure, and from FirstLight
Communications in the amount of $9,000 for dark fiber/internet connectivity services at the Dill Street Commons
location; and
WHEREAS, the costs associated with the Lantek Security & Automation proposal in the amount of $23,986.85 and the
Lantek Communications proposal in the amount of $19,254.50 can be absorbed within the current 2026 Adopted Budget
in Account A1610252007 (IT Computers/Servers), and the cost associated with the FirstLight Communications proposal
in the amount of $9,000 will require a budget transfer from account A14114 54059 (Prof Services) into Account
A1610454245 (Internet Access); now, therefore, be it
RESOLVED, that the Cayuga County Legislature hereby authorizes the Chair of the Legislature to enter into agreements
for the Department of Motor Vehicles located at 25 Dill Street, Auburn, New York as follows: with Lantek Security &
Automation (SecuritiSmart) in an amount not to exceed $23,986.85 for the installation of door access control hardware
and software and panic alarm systems; with Lantek Communications, Inc. in an amount not to exceed $19,254.50 for the
installation of network cabling and related infrastructure; and with FirstLight Communications in an amount not to exceed
$9,000 for dark fiber/internet connectivity services; and be it further
RESOLVED, that the costs associated with the Lantek Security & Automation and Lantek Communications agreements
shall be charged to Account A1610252007; and be it further
RESOLVED, that a budget transfer in the amount of $9,000 shall be made from Account A14114 54059 into Account
A1610454245 to cover the cost of the FirstLight Communications agreement; and be it further
RESOLVED, that the Director of Finance make the journal and accounting entries required to implement the intent of this
Resolution.