On the agenda: Durham Board of County Commissioners on 2024-12-09 6:00 PM - Regular Session - Dec 09, 2024 — data center (Dec 9)

Durham County

200 E. Main Street
Durham, NC 27701
(919) 560-0025

Meeting Agenda
Board of County Commissioners
Monday, December 9, 2024

6:00 PM

Commissioners' Chambers

Regular Session

Closed Session (To be held at: 6:00 pm)
24-0779
Agenda Text:

Closed Session

The Board is requested to adjourn into Closed Session to consult with an attorney
employed or retained by the public body in order to preserve the attorney-client
privilege between the attorney and the public body, which privilege is hereby
acknowledged to G.S. 143-318.11(a)(3)
Alignment with Strategic Plan: This item aligns with Strategic Goal: High
Performing Organization
Resource Persons: Larissa Williamson, County Attorney
County Manager’s Recommendation: The County Manager recommends that the
Board adjourn into Closed Session and provide direction to staff.

Durham County

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“Public Charge”
The Board of Commissioners asks its members and citizens to conduct themselves in a
respectful, courteous manner, both with the Board and fellow citizens. At any time,
should any member of the Board or any citizen fail to observe this public charge, the
Chair will ask the offending person to leave the meeting until that individual regains
personal control. Should decorum fail to be restored, the Chair will recess the meeting
until such time that a genuine commitment to the public charge is observed.
"Land Acknowledgment"
As we convene for the Durham County Commissioners meeting, it's crucial to
recognize the painful truth of history. We stand on the stolen ancestral lands of the
Catawba, Eno, Occaneechi, Shakori, and Tuscarora peoples, whose deep connection to
this land predates our arrival. We acknowledge with humility the unjust displacement
and violence that occurred, leading to the dispossession of indigenous peoples from
their homelands. Their resilience in the face of such adversity is a testament to their
strength and spirit.
May we humbly honor the ancestors and elders of these nations, both past and present,
by committing ourselves to fostering understanding, healing, and justice for all who
inhabit this land. Let us walk forward together with open hearts, acknowledging the
past and embracing a future guided by compassion, respect, and unity.
7:00 pm Regular Session

1. Opening of Regular Session - Pledge of Allegiance (5 min)
2. Agenda Adjustments (5 min)
3. Announcements (5 min)
24-0770
Agenda Text:

Announcements (5min)

1. Most DCo Offices Closing for Winter Holidays - Most Durham County
Government offices will be closed in observance of the Winter Holidays from
Tuesday, December 24 through Thursday, December 26, 2024. Offices will
reopen with normal business hours on Friday, December 27. Our offices will
also close for New Year’s Day on Wednesday, January 1, 2025, and reopen
on Thursday, January 2. Read how it will impact services at
www.DCONC.GOV <http://www.DCONC.GOV>.
2. Info Session for the BULLS Academy Cohort 11 - Open enrollment for
BULLS Academy is now open; however, you must first attend an info
session. Session dates are December 11th at 12pm, January 15th at 12pm

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and February 5th at 12pm. Please visit www.madeindurham.org
<http://www.madeindurham.org> to receive additional information.
3. Stanford L. Warren Branch Library Re-opening - The Durham County
Library is excited to host the grand re-opening of the Stanford L. Warren
Branch Library on Thursday, December 12, at 10 a.m. The branch, located
at 1201 Fayetteville Stret, closed for extensive renovations, structural repairs,
and updates for three years. The branch’s history began with the founding of
the Durham Colored Library in 1916 as only the second Black library in
North Carolina. Learn more at
<https://nccdigital.durhamcountylibrary.org/exhibits/the-history-of-stanford-l.
-warren-branch-library>.
4. Little WORLD Charity Holiday Model Train Show - All aboard and
welcome to the train show! This exhibit is brought to us by Little WORLD
Charity. Watch as 10 model trains travel through the State Fair, Winter
Town, Spooky Town, and more. The purpose of this 100% volunteer effort
is to encourage literacy and bring joy to kids needing medical care. When:
Dec. 13-16, 17, 19-21, 23, 27-28, 10 a.m-4 p.m., at Durham County Main
Library, 300 N. Roxboro Street. Learn more at
<https://durhamocountylibrary.libcal.com/event/13537940>.
5. NAIA Football Championship on Dec. 21 - Durham County Memorial
Stadium (750 Stadium Drive) will host the 69th Annual NAIA Football
Championship game at 12 p.m. on Saturday, December 21. The game will pit
the top two teams that advance through the NAIA Football Championship
Series, which runs from Nov. 23 to Dec. 14. Tickets are available at
<https://bit.ly/DCoNAIA24tix>.
6. 2024 Annual Property Tax Billing - The Durham County Tax
Administration mailed 2024 tax bills to Durham County property owners in
mid-August. Taxes are due September 1, 2024, but must be paid by January
6, 2025, to avoid interest and additional costs. For information, visit our
website at www.dconc.gov/tax <http://www.dconc.gov/tax> or contact
Durham County Government Call Center at 919-560-0300.
7. 2025 Reappraisal Notices - The Durham County Tax Administration wants
to inform everyone that notices for the 2025 Reappraisal will be mailed to all
real property owners during the first quarter of 2025. These will inform
taxpayers of their 2025 assessed values. Property owners are encouraged to
review the values, compare them with sales they have observed in their
markets, and verify that their property listing is accurate. For questions, call
919-560-0300.
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8. Durham Homicide and Victims of Violent Death Memorial Quilt
Exhibit - The Durham County Department of Public Health and the DCo
Firearm Injury Prevention Partnership invite all community members to come
to the Human Services Building, 414 E. Main Street, during the month of
December to view the Durham Homicide and Victim of Violent Death
Memorial Quilt exhibit. Artist Sidney Brodie created the quilt in the mid
1990s. Event is free and open to the public during normal business hours.
Learn more at <https://www.sidneybrodie.net/introducing-the-quilt>.
9. Watch Latest “In Touch with Durham County” - Be sure to check out
the latest edition of “In Touch with Durham County” from the DCo Public
Information Office. The latest episode features Durham County Tax
Administrator Keyar Doyle. He will discuss the upcoming 2025 General
Reappraisal and what taxpayers need to know. The episode will run all month
on Durham Television network. Watch it on demand here:
www.youtube.com/dcowebmaster
<http://www.youtube.com/dcowebmaster>.
10. Help Shape the Future of Biking and Walking - Have ideas on how to
make biking, walking, and rolling in Durham better? Residents are now invited
to provide their input to help update the 2025 Durham Bike+Walk Plan, a
guide for improving sidewalks, bike lanes, greenways, and other
infrastructure. Residents can participate by completing an online survey or
attending an in-person community meetings or pop-up events.
Those
meetings are as follows:
Community Meetings
· Saturday, December 8: 2 p.m. - 3:30 p.m
Free People’s Bike Ride, CCB Plaza
· Saturday, December 14: 10 a.m. - noon
W.G. Pearson Center, 600 E. Umstead St.
· Thursday, January 16: 6 p.m. - 7:30 p.m.
Avila Retreat Center, 711 Mason Rd.
Pop-Up Events
· Saturday, December 7: 9 a.m. - 10:30 a.m.
LEAP 5K Jingle Walk/Run, 473 Morehead Ave.
· Saturday, December 21: 10 a.m. - noon
PAC 1 Meeting, Holton Career and Resource Center,
401 N. Driver St.
For additional information, please visit
<https://engagedurham.com/221/Durham-BikeWalk-Plan-Update>

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4. Citizen Comments (30 min)
24-0762
Agenda Text:

Citizen Comments (30min)

The Board of County Commissioners will provide a 30-minute comment period at a
meeting once a month. Any citizen of Durham County wishing to speak shall have an
opportunity to do so. The Board may direct staff to research and reply to the
concerns, if appropriate. Speakers were asked to provide comments prior to the start
of the meeting so that staff may reply to comments and/or questions. All speakers are
requested to refrain from addressing issues related to personnel matters.
Alignment with Strategic Plan: Citizen engagement aligns with all five of the
strategic goals by allowing the Board to receive comments and concerns from the
community related to important issues in Durham County.
Resource Persons: Monica W. Wallace, Clerk to the Board
County Manager’s Recommendation: The County Manager recommends that
the board receive citizen comments and direct staff to respond, as deemed
appropriate.

5. Ceremonial Items (10 min)
24-0763
Agenda Text:

Resolution
(10min)

-

Observing

January

1,

2025,

as

Emancipation

Day

The Board is requested to issue a resolution observing January 1, 2025, as
Emancipation Day in Durham County.
This observation serves several key purposes:
1. Commemorates Freedom: It marks the anniversary of the Emancipation
Proclamation (1863), celebrating the liberation of enslaved African
Americans.
2. Acknowledges History: It recognizes the legacy of slavery and its lasting
impact, highlighting the systemic disparities that persist today.
3. Celebrates Heritage: Emancipation Day honors the achievements and
contributions of African Americans, especially descendants of Freedmen.
4. Educates the Public: It offers an opportunity to reflect on the history of
slavery and the ongoing fight for racial justice and equity.
5. Promotes Unity: The day fosters community solidarity and healing,
encouraging collective action towards a more equitable future.

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In summary, Emancipation Day is a time for remembrance, education, celebration,
and a call to continue advancing civil rights and justice.
Alignment with Strategic Plan: this item aligns with Strategic Plan Goal:
Empowered Community
Resource Persons:
Organization

Dawn Paige, Founder, Concerned Black American Citizens

County Manager’s Recommendation: The County Manager recommends that the
Board issue a resolution observing January 1, 2025, as Emancipation Day in Durham
County.
Attachments:

Resolution - Emancipation Day

6. Minutes (5 min)
24-0778
Agenda Text:

Minutes (5min)

The Board is requested to approve the November 25, 2024 Regular Session and
December 2, 2024 Work Session meeting minutes.
Alignment With Strategic Plan: This item aligns with Strategic Plan Goal: High
Performing Organization
Resource Persons: Monica W. Wallace, Clerk to the Board
County Manager’s Recommendation: The County Manager recommends that the
Board approve the November 25, 2024, Regular Session and December 2, 2024,
Work Session meeting minutes.

Attachments:

Regular Session - November 25, 2024
Work Session - December 2, 2024

7. Consent Agenda (15 min)
24-0701

Approval of Capital Project Amendment No.25CPA023 and Budget
Ordinance
Amendment
No.25BCC046 Appropriating
$368,119.48
from Debt Service Fund Fund Balance and Transferring the Funding
to the PAYGO Fund for the Durham County Sheriff’s Office
Body-Worn and In-Car Camera Capital Project (43103600DC092); as
well as Contract Approval with Motorola Solutions, Inc. in the amount
of $1,392,671

Agenda Text:

The Board is requested to approve Capital Project Amendment No.25CPA023 and
Budget Ordinance Amendment No.25BCC046 appropriating $368,119.48 from
Debt Service Fund Fund Balance and transferring the funding to the PAYGO Fund
for the Durham County Sheriff’s Office Body-Worn and In-Car Camera Capital
Project (4310DC092); as well as authorize the County Manager to execute a
contract with Motorola Solutions, Inc. in the amount of $1,392,671 for year-one of

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the five-year contract and to execute subsequent renewals
$3,652,852.48. Years two through five will be funded by PAYGO.
Durham County Capital Projects

Current Budget

not

to

exceed

Increase/Decrease

Updated Budget

Body-Worn Camera Project (43103600DC092)

$2,220,135.00

$368,119.48

$2,588,254.48

This camera system captures both audio and visual data. Officers activate their
body-worn cameras (BWC) during encounters with victims, witnesses, and suspects.
The BWCs will provide an accurate and unbiased evidentiary recording of
deputy-involved incidents. BWCs will also strengthen accountability and transparency
and aid in the de-escalation of conflicts resulting in a more constructive encounter
between law enforcement and the community. BWCs, in-car cameras, and vehicle
panoramic cameras can be a highly effective resource to capturing evidence in the
event of a crime, law enforcement-citizen interaction, and/or use-of-force. The value
of modifications in behavior that occurs for both deputies and citizens when aware
that their actions are being recorded strengthens agency accountability and increases
public trust in the professionalism of deputies that serve the community.
This project will upgrade the current system that will go EOL at the end of calendar
year 2024. It will upgrade the current database to a cloud version, which is becoming
the industry standard, that will enable the Sheriff and designated personnel the ability
to view video in real-time. This upgraded database and user portal will allow a
quicker, more efficient way to upload, share and livestream video.
Alignment with Strategic Plan: This agenda item aligns with Goal 3: Safe
Community
Resource Persons: Vincent Ritter, IT Director, Durham County Sheriff's Office;
Keisha Gaither, Finance Manager, Durham County Sheriff’s Office; Clarence
Birkhead, Durham County Sheriff.
County Manager’s Recommendation: The County Manager recommends that the
Board approve Capital Project Amendment No.25CPA023 and Budget Ordinance
Amendment No.25BCC046 appropriating $368,119.48 from Debt Service Fund
Fund Balance and transferring the funding to the PAYGO Fund for the Durham
County Sheriff’s Office Body-Worn and In-Car Camera Capital Project
(4310DC092); as well as authorize the County Manager to execute a contract with
Motorola Solutions, Inc. in the amount of $1,392,671 for year-one of the five-year
contract and to execute subsequent renewals not to exceed $3,652,852.48. Years
two through five will be funded by PAYGO.

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Board of County Commissioners
Attachments:

Meeting Agenda

December 9, 2024

Motorola (BWC)_Service Contract Template_FY2025
Attachment 1_Motorola (BWC)_Scope of Services Form_FY2025
Attachment 1A_Durham County Sheriff NC - Mobile Video Quote-2761963 2763744 Combined 9.15.2024
Attachment 1B_NC Sheriff's Association_Bid #25-04-0222_Contract Award Agreement_Motorola Solutions Inc.
Attachment 1C_NC Sheriff's Association_Bid #25-04-0222_Price List
Attachment 1D_NC Sheriff's Association_Bid #25-04-0222_2024-2025 Technology Products Offered
BW ICC Supplemental Ph4
CPA-23 LEGAL FORM Body-Worn Camera Project ($368,119.48)
AAF-46 LEGAL FORM Body-Worn Camera Project ($368119.48)

24-0707

Approval
of
Budget
Ordinance
Amendment
No.
25BCC047
Recognizing
$31,915 from
the
2024 Homeland
Security
Grant
Program (HSGP) through the North Carolina Department of Public
Safety to the Durham County Sheriff’s Office.

Agenda Text:

The Board is requested to approve Budget Ordinance Amendment No. 25BCC047
recognizing $31,915 from the 2024 Homeland Security Grant Program (HSGP)
through the North Carolina Department of Public Safety to the Durham County
Sheriff’s Office.
The Homeland Security Grant Program provides funding on an annual basis to
enhance emergency responses. The North Carolina Department of Public Safety
manages and distributes these funds across the state. The Durham County Sheriff’s
Office is a member of North Carolina’s Disaster Preparedness Region 4 (DPR4),
where these funds are awarded. There is no local match required for this grant.
The grant funds will be used to purchase bomb technician equipment used during
suspicious package operations. Funding will also be utilized to purchase an ATV to
deploy during search and recovery requests. These types of responses often require
officers to traverse through rough terrains which limits their ability to carry lifesaving
resources, equipment and transport injured or disabled persons.
Alignment with Strategic Plan: This agenda item aligns with Goal 3: Safe
Community
Resource Persons: David LaBarre, Director of Planning and Development, Durham
County Sheriff; John Hamlett, Lieutenant, Durham County Sheriff’s Office.
County Manager’s Recommendation: The County Manager recommends that the
Board approve Budget Ordinance Amendment No. 25BCC047 recognizing $31,915
from the 2024 Homeland Security Grant Program (HSGP) through the North
Carolina Department of Public Safety to the Durham County Sheriff’s Office.

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Board of County Commissioners
Attachments:

Meeting Agenda

December 9, 2024

AAF Supplemental Document - 2024 HSGP
FY2024 HSGP award letter 24HSGP011 Durham County Sheriff's Office.docx (002)
FY2024 HSGP award letter 24HSGP012 Durham County Sheriff's Office.docx
AAF-47 LEGAL FORM DCSO to recognize $31,915 from NCDPS for HSGP

24-0713

Approval of Contract with NWN Corporation in the Amount of
$113,547.83 to Purchase Network Equipment and Licenses for the
Durham County Detention Facility.

Agenda Text:

The Board is requested to approve a contract with NWN Corporation in the amount
of $113,547.83 to purchase network equipment and licenses for the Detention
Facility’s Security Upgrade Project.
As part of our critical security infrastructure upgrade project, it is necessary to
increase the capacity of our internal network to support the new devices. The
attached equipment quotes were provided by the County’s IS&T department in
response to the number of existing and future network devices that have been
identified for the project. Funding for this project was previously approved by the
Board last fall (23-0787).
G.S. 143-129(e) (7) allows local governments to be exempted from the competitive
bidding requirements and purchase furnishings/equipment through contracts
established by the North Carolina Department of Information Technology as provided
in Article 15 of Chapter 143B of the General Statutes.
Alignment with Strategic Plan: This agenda item aligns with Goal 3: Safe
Community
Resource Persons: Dan Nosbush, Project Manager, Durham County Engineering
& Environmental Services; David LaBarre, Director of Planning and Development,
Durham County Sheriff's Office.
County Manager’s Recommendation: The County Manager recommends that the
Board approve a contract with NWN Corporation in the amount of $113,547.83 to
purchase network equipment and licenses for the Detention Facility’s Security
Upgrade Project.

Attachments:

NWN Supplemental - DCDF
NWN (DCSO Detention upgrades-VMS Storage calculations)_Service Contract Template_FY2025
Attachment 1_NWN (DCSO Detention upgrades-VMS Storage calculations)_Scope of Services Form_FY2025
Attachment 1A_Q-162174 for County of Durham, NC - HQ
Attachment 1B_Q-162655 for County of Durham, NC - HQ
Attachment 1C_State of NC IT contract #204X

24-0716

Durham County

Approval of Contract with NWN Corporation in the Amount of
$115,532.91 to Purchase Replacement Switches for the Durham
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County Sheriff’s Office
Agenda Text:

The Board is requested to approve a contract with NWN Corporation in the amount
of $115,532.91 to purchase replacement switches for data transfer for the Durham
County Sheriff’s Office.
The Durham County Sheriff’s Office data center has two main core switches that
handle all data transfer inside and outside of the agency. By having two Layer 3
switches and spreading servers on both, we achieve a higher level of redundancy in
which the failure of one Layer 3 switch does not completely compromise the
application and data environment. These new switches will also allow the Sheriff’s
Office to accept higher data transfer speeds, which will assist the DCSO grow into a
more data-driven agency and handle more digital data as we continue to move into
more video evidence from body worn, in-car and drone cameras.
Our current switches are 5 years old and have exceeded the industry standard Life
Cycle Replacement practices of 4 years. Our current switches have also reached their
End of Life, which means we are unable to replace parts, or put any type of
maintenance plan on them. Funding is included in current budgeted amounts.
G.S. 143-129(e) (7) allows local governments to be exempted from the competitive
bidding requirements and purchase furnishings/equipment through contracts
established by the North Carolina Department of Information Technology as provided
in Article 15 of Chapter 143B of the General Statutes.
Alignment with Strategic Plan: This agenda item aligns with Goal 3: Safe
Community
Resource Persons: Vincent Ritter, IT Director, Durham County Sheriff’s Office
County Manager’s Recommendation: The County Manager recommends that the
Board approve a contract with NWN Corporation in the amount of $115,532.91 to
purchase replacement switches for data transfer for the Durham County Sheriff’s
Office.

Attachments:

NWN Supplemental - Switch Sup
NWN (Switch replacements)_Service Contract Template_FY2025
Attachment 1_NWN (Switch replacements)_Scope of Services Form_FY2025
Attachment 1A_Q-164958_Quote_DSO_Switch Replacement_10.23.24
Attachment 1B_State of NC IT contract #204X

24-0718

Agenda Text:

Durham County

Approval of Ambulance Purchase through the SAVVIK Cooperative
for Five Ambulance for the Office of Emergency Services for a Total
of $1,926,750.00.

The BOCC is requested to authorize the County Manager to execute a contract with
Spartan Fire and Emergency Apparatus in the amount of $1,926,750.00 to purchase
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Meeting Agenda

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five (5) Braun Liberty Ambulances.
In FY25, the Board of County Commissioners (BOCC) approved $1,926,750.00 to
replace five ambulances under the county’s vehicle replacement policy, supporting a
safer and more sustainable emergency response fleet. The purchase, facilitated
through the SAVVIK Cooperative Agreement consortium with Spartan Fire and
Emergency Apparatus, includes a $385,350.00 per unit price that Spartan has agreed
to honor until January, 2025. Each ambulance includes $23,534.00 towards the
purchase and installation Stealth Power anti-idle system, enhancing operational
efficiency, reducing fuel consumption, and supporting Durham County’s environmental
goals. G.S. 143-129(e) allows local governments to be exempted from the
competitive bidding requirements and purchase furnishings/equipment through group
purchasing programs.

Alignment with Strategic Plan: This item aligns with Durham County Strategic
Goal: Safe and Resilient Community.
Resource Persons: Mark Lockhart, OES Director, Marc Ferguson, OES Business
Operations Supervisor.
County Manager’s Recommendation: The County Manager recommends that the
BOCC authorize the County Manager to execute a contract with Spartan Fire and
Emergency Apparatus in the amount of $1,926,750.00 for the purchase of five (5)
Braun Liberty Ambulances for OES-Emergency Medical Services.
Attachments:

Spartan Ambulance AAF Supplemental
DURHAM COUNTY EMS CPQ #10361 PDF 9-23-24

Quote Durham County EMS 2025 Purchase Braun Liberty Ford F550 4x4 Ext cab CPQ 10361 Rev 2 Final Propo
SAVVIK Agreement
SAVVIK RFB-2023-05-Ambulance-and-Transport-Vehicles-FINAL-VERSION
Savvik-2024-DBC-Form-2-Product-June-2024

24-0719
Agenda Text:

Approval of Contract with Stryker for the Purchase of
Power-LOAD Units in the amount of $89,999.99.

Three (3)

The Board is requested to approve a contract with Stryker for the purchase of three
(3) Power-LOAD units that will equip three (3) new Braun ambulances. The Office
of Emergency Services (OES) will utilize existing capital budget funds for EMS
equipment replacement in the amount of $89,999.99 utilizing Sole Source Exemption.
In 2021, the OES - Emergency Medical Services acquired Stryker stretchers and
Power-LOAD systems, deploying them across all EMS ambulances. At that time,
several ambulances were permanently out of service due to mechanical failures and
were scheduled for replacement. Consequently, Power-LOAD units were not
installed in these decommissioned vehicles. Due to substantial supply chain delays, the

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replacements have been postponed until FY25. As a result, OES - EMS now
requires the purchase of three additional Stryker Power-LOAD units for the new
ambulances anticipated to arrive in the third quarter of FY25.
Alignment with Strategic Plan: This item aligns with Durham County Strategic
Goal: Safe and Resilient Community.
Resource Persons: Mark Lockhart, OES Director and Marc Ferguson, OES
Business Operations Supervisor
County Manager’s Recommendation: The County Manager recommends that the
BOCC approve the contract with Stryker in the amount of $89,999.99 and authorize
the County Manager to sign and execute all contract documents for the purchase of
three ( 3) Stryker Power-LOAD units.

Attachments:

AAF Supplemental Document - Contract Approval Template -Stryker PowerLOAD FY23
PowerLOAD (x3) - Year-end Pricing (11.6.24)
Power-LOAD sole source customer letter-dynamic date (4)

24-0739

Budget Ordinance Amendment No. 25BCC050 for the Department of
Social Services to Recognize $627,500 from the City of Durham for
the Low Income Homeowners Tax Relief Program (LIHRP) and to
approve the Interlocal Agreement (ILA) between Durham County
Department of Social Services and the City of Durham for the Low
Income Homeowners Tax Relief

Agenda Text:

The Board is requested to approve Budget Ordinance Amendment No. 25BCC050
for the Department of Social Services to Recognize $627,500 from the City of
Durham for the Low Income Homeowners Tax Relief Program (LIHRP) and to
approve the Interlocal Agreement (ILA) between Durham County Department of
Social Services and the City of Durham for the Low Income Homeowners Tax Relief.
The breakdown of the city contributions is $500,000.00 for the client $120,000.00 in
administrative support, and $7,500.00 in publications.
The Durham County Department of Social Services worked in partnership with the
Durham County Tax Office and the Durham County Board of Commissioners to
develop a Low-Income Homeowners Relief Program. The objective of the program
is to provide relief through a tax support program to help long-term homeowners in
the lower income brackets to remain in their homes.
This budget ordinance is dependent on approval by the Council of the City of
Durham.
Alignment with Strategic Plan: Goal: A Healthy and Inclusive Community.
Resource Persons: Maggie Cveticanin, Director, Department of Social Services,

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Valery Dambreville, Deputy Director, Department of Social Services, Margaret
Faircloth, Assistant Director, Department of Social Services.
County Manager’s Recommendation: The County Manager recommends that the
Board of County Commissioners approve Budget Ordinance Amendment No.
25BCC050 for the Department of Social Services to Recognize $627,500 from the
City of Durham for the Low Income Homeowners Tax Relief Program (LIHRP) and
to approve the Interlocal Agreement (ILA) between Durham County Department of
Social Services and the City of Durham for the Low Income Homeowners Tax Relief
Attachments:

Low Income Homeowners Relief Program AAF Supp Form
LIHRP ILA
AAF-50 Legal Form

24-0740

Budget Ordinance Amendment No.25BCC048 to Recognize $180,000
of a Grant Award to the Durham County Library and to Authorize the
County Manager to Sign and Execute the Subaward Agreement
between North Carolina Central University and Durham County
Library

Agenda Text:

The Board is requested to approve Budget Ordinance Amendment No. 25BCC048
recognizing $180,000 of a grant award to the Durham County Library and to
authorize the County Manager to sign and execute the Subaward Agreement between
North Carolina Central University and Durham County Library, creating three (3)
provisional FTEs.
The NCCU Digital Equity Leadership Program (DELP) is designed to “address the
lack of
broadband access, connectivity, adoption, and equity at NCCU and surrounding
anchor communities. The Budget Amendment in the amount of $180,000 will cover
salaries, benefits and other expenditures through October 14th, 2025. The purpose
of the program is to provide sustainable digital literacy programming and one on one
assistance to members of the community who need to improve their computer skills.
Durham County Library has proposed to hire three provisional FTE Senior Library
Assistants, increasing Durham County Library’s authorized FTE strength from 144.38
to 147.38.
The County Attorney’s Office has reviewed and approved the subaward agreement
document.
Alignment with Strategic Plan: This item aligns with Goal Two of Durham
County’s Strategic Plan: Empowered Community
Resource Persons: Tammy Hall, Assistant County Manager; Kathy Makens,
Assistant Library Director; Natalie Killion, Head of Main Library Adult Services.
County Manager’s Recommendation: The County Manager recommends that the

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Board approve Budget Ordinance Amendment No. 25BCC048 recognizing
$180,000 of a grant award to the Durham County Library and to authorize the
County Manager to sign and execute the Subaward Agreement between North
Carolina Central University and Durham County Library, creating three (3)
provisional FTEs.
Attachments:

23-0165-A0001-SUB01
24-0740 AAF Supplemental Form NCCU Grant Award to Durham County Library
AAF-048 Legal Form

24-0753

Approval of Capital Project Amendment No.25CPA026 Reducing the
Detention
Center
Cell
Window
Replacement
Capital
Project
(4190DC084)
by
$500,000 and
Increasing
the
Ongoing
Facilities
Systems Upgrades Capital Project (4190DC087) by $500,000 to Cover
Unanticipated Equipment Replacement Costs

Agenda Text:

The Board is requested to approve Capital Project Amendment No.25CPA026
reducing the Detention Center Cell Window Replacement Capital Project
(4190DC084) by $500,000 and increasing the Ongoing Facilities Systems Upgrades
Project (4190DC087) by $500,000 to cover unanticipated equipment replacement
costs.
Durham County Capital Projects

Current Budget

Increase/Decrease

Detention Center Window Replacement (41904200DC084)

Updated Budget

$3,060,303.00

($500,000.00)

$2,560,303.00
Ongoing Facilities Systems Project (41904200DC087)

$1,257,070.36

$500,000.00

$1,757,070.36

The Durham County Detention Center fire pump is currently non-functional and needs
to be replaced. The Sheriff’s staff must conduct round-the-clock fire watch on the
building because it does not have a functioning sprinkler system. This condition is a life
safety issue for the inmates and staff working at the building. The estimated cost of
this project is $300,000.
Also, a bypass line and valves on the domestic water line servicing the Detention
Center must be installed. Currently, if the main backflow goes down, there will be no
water service to the building. This bypass will allow water service to the building if
and when the backflow needs to be repaired. This is a necessary redundancy for a
facility that must operate 24-7. The estimated cost of this project is $175,000.
Both projects fall within our Scope for the Ongoing Facilities Systems Upgrades. The
Detention Center Window Replacement project’s construction cost was well below
the estimated project construction cost. This leaves a surplus that can be used to
cover the above request.
Alignment
Durham County

with

Strategic

Plan:

Page 14

This

project

falls

under

the

Sustainable

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Board of County Commissioners

Meeting Agenda

December 9, 2024

Infrastructure & Environment Focus Area.
Resource Persons: Shawn Davis Assistant Director General Services, Howard
Heldreth Plumbing Supervisor, Shawn Swiatocha Assistant Director General
Services, Motiryo Keambiroiro Director General Services
County Manager’s Recommendation: The County Manager recommends that the
Board approve Capital Project Amendment No.25CPA026 reducing the Detention
Center Cell Window Replacement Project (4190DC084) by $500,000 and
increasing the Ongoing Facilities Systems Upgrades Project (4190DC087) by
$500,000 to cover unanticipated equipment replacement costs.
Attachments:

AAF Supplemental Document - CIP Budget Amendment
CPA-26 Transfer Window Replacement to Ongoing Maintenance ($0)

24-0761

Approval
of
Budget
Ordinance
Amendment
No.25BCC056
Recognizing $1,137,481 of Durham County Transit Plan Funding
from GoTriangle for the Bus Rapid Transit Vision Plan and Transit
Plan Management, as well as Approval of One New Transportation
FTE to be Funded by the Durham Transit Plan

Agenda Text:

The Board is requested to approve Budget Ordinance Amendment No.25BCC056
to recognize $1,137,481 of Durham County Transit Plan funding from GoTriangle for
the Bus Rapid Transit (BRT) Vision Plan and Transit Plan Management, as well as
approval of one new Transportation FTE to be funded by the Durham Transit Plan.
On November 12, 2024, the Durham County Board of Commissioners approved the
FY25 Durham Transit Work Program Q2 Amendment, and subsequently, on
November 20, 2024, the GoTriangle Board of Trustees also approved the
amendment. This amendment included the appropriation of up to $1,076,939 for
Durham County to undertake a Bus Rapid Transit Vision Plan and an additional
$60,542 of FY 2024-25 funding support for staff at the County to administer the
Transit Plan and transit projects. This budget ordinance amendment is necessary for
the Durham County budget to recognize these approved funds that will be reimbursed
by GoTriangle using Durham County Transit Plan funding.
The Bus Rapid Transit Vision Plan will identify potential corridors for BRT or bus
speed and reliability infrastructure. The Transit Plan Management project supports the
half-year cost for an additional staff position at Durham County to manage the BRT
Vision Plan and will work with project sponsors to the implementation of projects
over the many years to come. The BRT Vision Plan is a one-time capital planning
project, and the additional funding for Transit Plan Management is available starting
mid-year in FY25 and will continue as a full-year ongoing operating project in the
Annual Work Program.
Alignment with Strategic Plan: This item aligns with Durham County Strategic
Goal: Regional Leadership Enhance Access to Different Types of Transportation in

Durham County

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Board of County Commissioners

Meeting Agenda

December 9, 2024

the Region.
Resource Persons: Ellen Beckmann, AICP, Transportation Director
County Manager’s Recommendation: The County Manager recommends that
the Board approve Budget Ordinance Amendment No.25BCC056 to recognize
$1,137,481 of Durham County Transit Plan funding from GoTriangle for the Bus
Rapid Transit (BRT) Vision Plan and Transit Plan Management, as well as approval
of one new Transportation FTE to be funded by the Durham Transit Plan.
Attachments:

AAF_Budget Ordinance Amendment - BRT - 2024-12-02
AAF-56 Legal Form Transportation Funding ($1,137,481)

24-0767

Approval
of
Amendment
to
increase
Contract
with
Durham
Children’s Initiative by a total of $61,500 using American Rescue Plan
Act (ARPA) Funding to Administer the DCo Thrives Guaranteed
Income Pilot Program

Agenda Text:

The Board is requested to approve the amendment to the contract between the
County and Durham Children’s Initiative (DCI) for DCI to act as the implementation
partner for the DCo Thrives guaranteed income pilot program to provide an
additional $61,500 in ARPA funding towards the contract. With this amendment, the
contract amount will total $1,652,500 with a period of performance ending
September 30, 2025, or 6 months after the final guaranteed income payment,
whichever comes later, not to exceed June 30, 2026.
The overall budget approved for DCo Thrives by the Board is $1,690,000 from the
County’s ARPA allocation. This overall budgeted amount included a contract with a
third-party program administrator, as well as a reserve for additional funding needs
related to the DCo Thrives program. Throughout the planning of the pilot program,
staff have worked with DCI and other project partners to refine and finalize the scope
of needs, and have determined the best use of the funds is to allocate the remaining
reserved funds, totaling $61,500, to the program administration contract with DCI in
order to carry out the DCo Thrives pilot program successfully and ensure that all
ARPA funds budgeted for the program are encumbered by the December 31, 2024
compliance deadline.
The Board of County Commissioners (BOCC) originally approved the contract for
DCI to serve as the program administrator for DCo Thrives on Monday, April 29th,
2024. The pilot program will target low-income families with at least one child under
the age of 18 and will distribute $750 per month to 125 families for one year in order
to determine the effectiveness of guaranteed income in improving
well-being for children and families in Durham.
Accordingly, it is now recommended that the Board approve the amendment to the
contract with Durham Children’s Initiative.

Durham County

Page 16

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Board of County Commissioners

Meeting Agenda

December 9, 2024

Alignment with Strategic Plan: This item aligns with Goal 1, Safe and Resilient
Communities, - Objective 1 (Increase equitable opportunities for youth to succeed in
Durham), and Healthy and Inclusive Community Objective 2 (Increase equitable
outcomes through County operations and services).
Resource Persons: Shannon Trapp, Chief of Staff; Samantha Smith, Special
Projects Coordinator; John Keefer, County Grants Administrator
County Manager’s Recommendation: The County Manager recommends that
the Board approve the amendment to the contract with Durham Children’s Initiative
to increase their contract amount to administer the DCo Thrives guaranteed income
pilot program, and to authorize the County Manager to execute all documents
required to complete the contract amendment.
24-0777
Agenda Text:

Approval of Property Tax Releases and Refunds for November 2024

The Board is requested to approve the Releases & Refunds for November 2024,
which includes adjustments to the current year’s levy as well as prior years’ levies.
Due to property valuation adjustments for over assessments, listing discrepancies,
duplicate listings, and clerical errors, etc. the attached reports detail monthly releases
and refunds for November 2024.
This month’s report includes releases and refunds for tax year 2024 totaling $
811,727.86. Prior tax years’ (2015-2023) releases and refunds are in the amount of
$ 36,238.23. November 2024 releases and refunds total $ 847,966.09.
Alignment with Strategic Plan: This item aligns with Durham County Strategic
Goal: Financial Stewardship. This request is to ensure the county complies with
financial requirement mandated by North Carolina General Statutes which ensures we
are accountable to our citizens.
Resource Persons: Keyar Doyle, Tax Administrator
County Manager’s Recommendation: The County Manager recommends that the
Board approve the property tax release and refund report for November 2024 as
presented and authorize the Tax Assessor to adjust the tax records as outlined by the
report.

Attachments:

Releases and Refunds Backup Detail-Nov 2024-Dec. 09, 2024
Backup-Bill Release Report_Nov 2024-Dec 09, 2024
Backup-Pending Refund Report_Nov 2024-Dec 09, 2024
NCVTS_October_Refunds

24-0790

Approval of Durham Board of County Commissioners - Boards and
Commissions Appointments

Agenda Text:

The Board is requested to approve the Boards and Commissions appointments for
the County Commissioners.

Durham County

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Board of County Commissioners

Meeting Agenda

December 9, 2024

Alignment with Strategic Plan: This item aligns all County Strategic Plan Goals
Resource Persons: Nida Allam, Chair
County Manager’s Recommendation: The County Manager recommends that
the Board approve the Boards and Commissions appointments for the County
Commissioners
Attachments:

BOCC BC Assignment List

8. Other Business (20 min)
24-0742

ARPA Budget Reconciliation and Approval of ARPA Grant Ordinance
Amendment
No.
25ARPA001 Moving
Funding
Between
Functional
Areas to Align with Final Project Authorizations and Approve
Contract Amendments to Support Final Project Authorizations (20
min)

Agenda Text:

The Board is requested to approve ARPA Grant Ordinance Amendment No.
25ARPA001, moving funding between Functional Areas to align with final project
authorizations. The reconciliations align with recent Board discussions and remain
within the ARPA project budget, totaling $62,445,275. In addition, the Board is
asked to approve the contract amendments to support the childcare subsidy
allocation, food insecurity, and funds to support a water-sewer project. More
specifically, the Board is asked to authorize the County Manager to execute the
contract amendments to support an increased childcare subsidy allocation of
$400,000 to the Child Care Services Association, bringing the contract total to
$2,400,000 and increasing funding to support the Inter-faith Food Shuttle from
$1,643,284 to $1,985,368, a $342,084 increase. The action also approves the
contract amendment for the Durham Children’s Initiative to increase the existing
contract by $61,500 to administer the DCo Thrives Guaranteed Income Pilot
Program, which brings the contract amount to $1,652,500. Finally, the budget to
support Slater Road for the water-sewer project is increased to $13,135,308, with
transfers from the Broadband project allocation and other previously funded ARPA
projects. The County will leverage funds available through the NC Department of
Information Technology, Division of Broadband and Digital Equity to support
broadband projects.
In 2021, Congress passed legislation to approve the American Rescue Plan Act
(ARPA), a $1.9 trillion bill passed to speed up the country's recovery from the
economic and health effects of the COVID-19 pandemic and recession. Of this
amount, $350 billion was delivered to state, local, territorial, and Tribal governments
to respond to the COVID-19 emergency. Durham County received $62,445,275. In
May 2022, the Durham County Board of Commissioners adopted a comprehensive
framework for allocating and using ARPA funds aligned with US Treasury guidelines.
ARPA funds can support several priorities, including a public health response to

Durham County

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Board of County Commissioners

Meeting Agenda

December 9, 2024

COVID-19, addressing negative economic impacts, replacing public sector revenue
loss, and funding premium pay for essential workers. Funding can also address water,
sewer, broadband infrastructure, and other priorities identified in the US Treasury
Final rule. Funding must be encumbered by 2024, with all invoices paid by 2026.
Alignment with
Stewardship.

Strategic

Plan:

The

project

action

aligns

with

Financial

Resource Persons:
Claudia Hager, County Manager; John Keefer, Grants
Administrator; and Ella Hargrove, Management Analyst
County Manager’s Recommendation: The County Manager recommends that
the Board approve ARPA Grant Ordinance Amendment No. 25ARPA001, moving
funding between Functional Areas to align with final project authorizations. In
addition, the Board is asked to authorize the County Manager to execute the contract
amendments to support an increased childcare subsidy allocation of $400,000 to the
Child Care Services Association, bringing the contract total to $2,400,000 and
increase funding to support food insecurity with an increase in the contract by
$342,084, which brings the contract total to $1,985,368 with Inter-faith Food
Shuttle. The Board is recommended to approve the contract amendment for the
Durham Children’s Initiative by $61,500 to administer the DCo Thrives Guaranteed
Income Pilot Program, which brings the contract amount to $1,652,500. Finally, due
to project realignments, the budget to support Slater Road for the water-sewer
project has increased from $10,000,000 to $13,135,308.
Attachments:

ARPA-01 LEGAL FORM APRA Budget Reconciliation - Functional Area Transfers to Reflect Final Project Autho
ARPA - Project Decsriptions and Funding Reconciliation, 12.6.24
ARPA Presentation - November 4, 2024 - BOCC worksession
Durham County ARPA Community Grants - 12.9.2024 - final
ARPA Community Initiatives, 12.09.24
Contract Amendment_Durham Children's Initiative2
Inter-Faith Food Shuttle Contract Amendment

24-0793

Approval of Capital Project Amendment No. 25CPA027 and Budget
Ordinance
Amendment
No.25BCC059 Reducing
$3,135,308 of
Sewer
Utility Enterprise Fund Fund Balance Allocated for the Slater Road
Lift Station, Force Main, and Outfall Capital Project (SE066),
Transferring $3,135,308 of Budgeted ARPA Funding to the Slater
Road Capital Project. The project budget will remain $22,349,654.00

Agenda Text:

The Board is Requested to approve Capital Project Amendment No.25CPA027 and
Budget Ordinance Amendment No. 25BCC059, reducing $3,135,308 of Sewer
Utility Enterprise Fund Fund Balance allocated to the Slater Road Lift Station, Force
Main and Outfall Capital Project, as well as transferring $3,135,308 of budgeted
ARPA funding to the project. The project budget remains $22,349,654. The action
represents a project reconciliation resultant from additional ARPA funds allocated to

Durham County

Page 19

Printed on 12/9/2024

Board of County Commissioners

Meeting Agenda

December 9, 2024

support the project expenses. The project was initially approved during the
November 12, 2024, Board of County Commissioners meeting.
Durham County Capital Projects

Current Budget

Increase/Decrease

Updated Budget

Slater Road Lift Station, Force Main, and Outfall Capital Project (41301310DC001)
22,349,654.00
TOTAL

$ 0

$

$ 22,349,654.00

$ 22,349,654.00

$ 0

$ 22,349,654.00

A relocated and upgraded Slater Road Lift Station (LS) was recommended in a
preliminary engineering report. Upgrades to the LS will increase sewer capacity in the
Northeast Creek basin, as well as improve reliability and ease of maintenance. The
Slater Road LS was constructed in 1983.
Relocation of the Slater Road LS is recommended for the following reasons:
· The current location lies within Wake County, and customers served in this
area can still be served by a gravity system that flows to the relocation point.
· By moving the LS west of I-540, the force main underneath I-540 can be
abandoned, thereby eliminating a potential catastrophic liability.
· Roughly 1800 feet of existing force main will be abandoned, which will
improve pumping efficiency.
· Construction at the new location allows for the current LS to operate with
minimal interruptions or construction conflicts.
This project uses progressive design-build as its delivery method and involves
ARPA-approved funding, which was initially approved at $10,000,000 and has
increased to $13,135,308.
DCo Engineering is using the progressive design-build delivery method to expedite
project completion and meet ARPA requirements for funds obligation (by December
31, 2024) and funds spent (by December 31, 2026). The County will be reimbursed
for funds spent within ARPA’s eligibility limits (December 31, 2026).
This is Phase 2 of the project. Phase 2 consists of the construction of the lift station,
force main, and sewer outfall.
Phase I consisted of field evaluations,
permitting/encroachment, projecting flows, siting, right-of-way analysis, easement
acquisition, surveying, subsurface utility surveys, geotechnical services, detailed
design, and development of the Guaranteed Maximum Price (GMP).
Alignment with Strategic Plan: This action is in accordance with Durham County’s
Forward 2029 Strategic Plan:
· Proposed Strategic Plan Goal “Sustainable Infrastructure & Environment” by
maintaining, protecting, and improving natural and built systems to support a
sustainable community.
· Proposed Strategic Plan Goal “Financial Stewardship” by collecting, funding,
Durham County

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Board of County Commissioners

Meeting Agenda

December 9, 2024

and managing resources for high quality service delivery.
Resource Persons: Jay Gibson PE, Director of Engineering and Environmental
Services; Stephanie Brixey, Deputy Director of Engineering and Environmental
Services; Jerry Morrone, Project Manager, Vincent Chirichella, Sr. Project Manager
County Manager’s Recommendation:
The Board is recommended to approve Capital Project Amendment No.25CPA027
and Budget Ordinance Amendment No. 25BCC059, reducing $3,135,308 of Sewer
Utility Enterprise Fund Fund Balance allocated to the Slater Road Lift Station, Force
Main and Outfall Capital Project, as well as transferring $3,135,308 of budgeted
ARPA funding to the project. The project budget remains $22,349,654. The action
represents a project reconciliation resultant from additional ARPA funds allocated to
support the project expenses. The project was initially approved during the
November 12, 2024, Board of County Commissioners meeting.

Attachments:

AAF-59 and CPA-27 Reducing Sewer & ARPA Appropriation ($3,135,308)
CPA-27 LEGAL FORM Slater Road ARPA Appropriation ($3,135,308).pdf

24-0795

Approval of Capital Project Amendment No. 25CPA028 and Budget
Ordinance
Amendment
No.25BCC060 Realigning
Funding
Sources
for the Justice Services Department Transition House by Removing
$307,428 of ARPA Funding from the Project and Replacing it with
Debt Service Fund Fund Balance Transferred to the PayGo Fund.
The Project Budget Remains $422,428.

Agenda Text:

The Board is Requested to approve Capital Project Amendment No.25CPA028 and
Budget Ordinance Amendment No. 25BCC060, realigning funding sources for the
Justice Services Department Transition House by removing $307,428 of ARPA
funding from the project and replacing it with Debt Service Fund Fund Balance
transferred to the PayGo Fund. The project budget remains $422,428. The action
represents a project reconciliation resultant from ensuring maximized use of ARPA
funding and meeting the needs of this project. The project was approved during
September 9, 2024, Board of County Commissioners meeting (Item 24-0456).
Durham County Capital Projects

Current Budget

Increase/Decrease

Updated Budget

JSD Transition House Renovation (4370DC001)

$422,428.00

$0

$422,428.00

Alignment with Strategic Plan: This action is in accordance with Durham County’s
Forward 2029 Strategic Plan: Sustainable Infrastructure & Environment
Resource Persons: Christy Raulli, Project Manager; Peri Manns, ASLA, LEED
GA; Claudia Hager, County Manager; John Keefer, County Grants Administrator;
Durham County

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Board of County Commissioners

Meeting Agenda

December 9, 2024

Keith Lane, Director of Budget and Management Services.
County Manager’s Recommendation:
The Board is recommended to approve Capital Project Amendment No. 25CPA028
and Budget Ordinance Amendment No.25BCC060 realigning funding sources for the
Justice Services Department Transition House by removing $307,428 of ARPA
funding from the project and replacing it with Debt Service Fund Fund Balance
transferred to the PayGo Fund. The project budget remains $422,428.
Attachments:

AAF-60 Legal Form Realigning funding sources for the JSD Transition House renovation.pdf
CPA-28 Legal Form Realigning funding source for the JSD Transition House renovation.pdf

9. Board and Commission Appointments (10 min)
24-0765
Agenda Text:

Board and Commission Appointments (10min)

Monica Wallace, Clerk to the Board, will distribute ballots to the Board to make
appointments to the following boards:

§
§
§
§

Board of Adjustment
Dangerous Dog Appeal Board
Durham County Women’s Commission
Durham Open Space and Trails Commission

The Board of Commissioners recognizes the need to have a representative sample of
the citizens of Durham County serve on boards, commissions, committees, and
authorities. No citizen may serve more than four consecutive terms for 2-year term
boards; three consecutive terms for 3-year term boards; two consecutive terms for
4-year term boards; and one consecutive term for 5 and 6-year term boards in any
one position, unless otherwise stated by statute; or there are no other applicants who
meet the eligibility requirements. The Equalization and Review Board shall be exempt
from these term limits.
Alignment with Strategic Plan: This item aligns with Goal 5: Accountable, Efficient
and Visionary Government.
Resource Persons: Monica Wallace, Clerk to the Board
County Manager’s Recommendation: The County Manager recommends that the
Board of County Commissioners vote to appoint members to the aforementioned
Boards and Commissions.
Attachments:

B&C Appt Memo - 12.9.2024

10. Items Pulled from the Consent Agenda (20 min)
11. Adjournment

Durham County

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Board of County Commissioners

Durham County

Meeting Agenda

December 9, 2024

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