On the agenda: Plain City Packet — Data Center (Oct 12)

COUNCIL REGULAR MEETING AGENDA
October 12, 2026 at 6:30 P.M.
Council Chambers
Council Members: President T. Harriman, T. Arnold, J. Eudaily, A. Lewis, J. Sintz, M. Terry
Mayor: Jody Carney Village Administrator: Haley Lupton
Police Chief: Dale McKee Director of Finance: Renee Sonnett Director of Law: Paul-Michael La Fayette
Call to Order: Pledge of Allegiance
Approvals: Agenda:
Minutes:
Minutes:

Council Regular Meeting – October 12, 2026
Council Work Session Meeting – October 7, 2026
Council Regular Meeting – September 28, 2026

Proclamation: None.
Visitors: None.
Reports:
- Mayor
- Village Administrator
- Finance Director
- Police Chief
Discussion Items: None.
Public Hearing: None.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Motion: To Appoint Tanner Thiessen to Serve on the Tree Commission with a Term to Expire December 31,
2028
Administration:
Council:
Unfinished Business:
2nd Reading Resolution 43-2026: Authorizing and Implementing the Facility Rental and Lease Policy for
Nonprofit Organizations
Administration:
Council:
New Business:
1st Reading Resolution 44-2026: Stating What Services the Village of Plain City Will Provide to the 5.67 +/Acres of Land in Darby Township, Madison County, Ohio if Annexed to the Village and Repealing Resolution
38-2026 and Waiving the Second Reading
Administration:
Council:
1st Reading Resolution 45-2026: Authorizing the Sale of Village Property
Administration:
Council:
Adjourn

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

COUNCIL WORK SESSION MINUTES
October 7, 2026 at 6:30 P.M.
Council Chambers
Council Members: President T. Harriman, T. Arnold, J. Eudaily, A. Lewis, J. Sintz, M. Terry
Mayor: Jody Carney Village Administrator: Haley Lupton
Police Chief: Dale McKee Director of Finance: Renee Sonnett Director of Law: Paul-Michael La Fayette
Call to Order: Mr. Harriman called the meeting to order at 6:30 P.M., followed by the Pledge of Allegiance.
Present: Jody Carney, Toni Arnold, Jim Eudaily, and Tyler Harriman.
Absent: Aaron Lewis, Jamey Sintz, and Michael Terry.
Mr. Harriman stated that Mr. Terry would be arriving to the meeting at a later time.
Approvals:
Agenda: Council Work Session Meeting – October 7, 2026
Ms. Arnold motioned to approve the October 7, 2026 agenda, seconded by Mr. Eudaily. All in favor. The
October 7, 2026 agenda is approved.
Minutes: Council Regular Meeting – September 28, 2026
The approval of the September 28, 2026 Council regular meeting minutes was tabled by unanimous
consent until enough Councilmembers are present for approval.
Discussion Items:
161 Planning Group Update (Jamie Greene with Planning NEXT):
Ms. Lupton stated that staff has been coordinating with Mr. Jamie Greene, with the Planning NEXT
organization, in regards to land use planning for the SR-161 corridor. Surrounding municipalities and
jurisdictions, such as the City of Dublin, City of Marysville, Union County, Madison County, Darby Township,
and Jerome Township, are also participating in the planning efforts, and the collective is known as the 161

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Planning Group. The purpose of the 161 Planning Group is to increase collaboration amongst jurisdictions
to address improvement and infrastructure needs along the SR-161 corridor as growth continues in the
area.
Mr. Jamie Greene, with Planning NEXT, introduced himself and thanked staff and Mr. Harriman for their
engagement and participation in the 161 Planning Group meetings. He also introduced Ms. Holley Mattei,
with Crossroads Community Planning, who is part of the 161 Planning Group. Mr. Greene provided an
overview of the study area which includes approximately 3,200 acres along five miles of the SR-161
corridor from the Village of Plain City to the City of Dublin. The study area includes several different
jurisdictions, including municipalities, counties, townships, and utility service providers. Information was
provided about the topography, landscape, and general character of the areal. Mr. Greene discussed the
necessity for a collaborative approach to planning for the region, especially given the increase in
development interest and overall growth. Mr. Greene provided information about the expected outcomes
from the 161 Planning Group, which include shared understandings regarding growth, an alignment in land
use plans, and clarity for infrastructure and utility needs.
Ms. Mattei provided an overview of the various land use plans that have been adopted for the study area,
including land use plans adopted by the Village of Plain City, City of Dublin, Union County, Madison County,
Darby Township, and Jerome Township, all of which have been adopted as of 2024 or later. Ms. Mattei
discussed the difference of proposed land uses in overlapping planning areas, such as the area between
the City of Dublin and Darby Township. Based on the adopted land use plans, the consultant team for the
161 Planning Group has prepared a proposed preferred land use map which includes a compilation of
existing development projects, land use maps, and future planned land uses as provided by the various
entities within the 161 Planning Group. The foundation of the preferred land use map is based on existing
zoning classifications. Ms. Mattei provided information regarding the proposed density of the study area
as well, which is expected to include residential, commercial, and light industrial uses.
Mr. Greene described the transportation needs of the SR-161 corridor, including necessary roadway
improvements. As referenced in the recent study completed by the Ohio Department of Transportation
(ODOT), significant improvements have been determined to be necessary for the US-33 and SR-161
interchange, as well as the overall SR-161 corridor. The ODOT study indicates that only widening SR-161 will
not be adequate to mitigate future traffic congestion. Mr. Greene referenced an additional study being
conducted by the Mid-Ohio Regional Planning Commission (MORPC) in conjunction with ODOT that focuses
on the SR-161 corridor as well as US-33 from the City of Dublin to the City of Marysville. Utility
improvements are being reviewed as well, and the Mid-Ohio Water and Sewer District (MOWSD) is
expecting to provide service to the area by approximately 2028. Mr. Greene provided information
regarding the workforce talent that lives within the study area, which is significant and includes numerous
individuals that work in the STEM industries. Such a workforce is beneficial for economic development
opportunities. Mr. Greene discussed the future challenges expected as the area continues to grow. Mr.
Greene also described the next steps for the 161 Planning Group, which includes a focus on collaboration in
regards to development planning and increasing communication amongst the involved jurisdictions.
Mayor Carney thanked Mr. Greene and Ms. Mattei for their work and involvement in the 161 Planning Group.
She acknowledged the difficulty and complexity involved in planning for such an important region. Mr.
Eudaily noted the significant increase in vehicular traffic along the SR-161 corridor. Mr. Greene stated his
agreement with Mr. Eudaily’s comment and it was acknowledged that traffic counters continue to be
placed by ODOT along the SR-161 corridor.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Mr. Greene stated that he and his team have recently provided a similar presentation to the Madison
County Commissioners and the City of Dublin. At the inquiry of Mayor Carney, Mr. Greene provided a
synopsis of feedback received from other jurisdictions that have received similar presentations. Mr.
Greene stated that other jurisdictions have acknowledged that binding agreements for planning purposes
may be necessary but specifics have yet to be discussed or determined. The City of Dublin Council has
indicated that more work needs to be done but progress is positive thus far. Additionally, the City of Dublin
Council has acknowledged that their 2024 comprehensive plan will need to be updated to reflect the most
current trends and development interest. Mayor Carney stated that she appreciates the work being
completed by the 161 Planning Group, including the Village representatives within the group, and firmly
believes that a shared vision moving forward is beneficial for all, as well as creating a culture of being a
good neighbor to surrounding jurisdictions. Mr. Harriman stated his agreement and added that increased
communication amongst all jurisdictions is necessary as future development projects arise. Mr. Greene
thanked Council and the Mayor for their feedback and noted that several smaller groups within the overall
161 Planning Group meet routinely to discuss focused planning topics.
Ms. Arnold inquired how the ODOT progress in regards to the traffic studies, which appears slow at times,
will be incorporated into the overall corridor study. Mr. Greene acknowledged the lengthy process but
stated that the planning team will reference the importance of the process and will emphasize the need
for a collaborative approach to soliciting state and federal funding for transportation improvements. If the
jurisdictions within the study area present a unified approach for funding, such requests become more
viable when being reviewed by the state. Mr. Greene stated that their reports would reference the
necessity for alignment as well. Mr. Eudaily stated his agreement with Mr. Greene’s comments. Mr. Greene
also provided information regarding the economic development impacts if transportation improvements
are completed, which would greatly increase the economic value of the SR-161 corridor.
Ms. Arnold stated her support for collaboration amongst surrounding jurisdictions as well as her
appreciation for the work that has been completed thus far. Mr. Harriman stated the same as Ms. Arnold
and emphasized the importance of purposeful planning as the Village continues to grow. Ms. Lupton added
that staff continues to emphasize at 161 Planning Group meetings the importance of maintaining the rural
and agricultural heritage and character of the Village along the SR-161 corridor. Increased setbacks from
the right-of-way boundaries have been discussed as a priority as well.
The Mayor and Council thanked Mr. Greene and Ms. Mattei for the information and presentation.
Mr. Harriman noted that the level of participation and collaboration within the 161 Planning Group has
continued to increase, which is beneficial for all involved. Ms. Arnold emphasized the need for maintaining
the positive momentum once the corridor plan has been completed.
Unfinished Business: None.
New Business: None.
Executive Session: Pursuant to Ohio Revised Code Section 121.22(G)(1): To consider the employment or
compensation of a public employee.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Staff member Ms. Sonnett attended the Executive Session. Mr. Harriman stated that no additional
business will be conducted after the Executive Session.
Ms. Arnold motioned to enter Executive Session pursuant to Ohio Revised Code Section 121.22(G)(1),
seconded by Mr. Eudaily. All in favor. Executive Session entered into at 7:14 P.M.
Mr. Terry arrived to the meeting at 7:15 P.M.
Mr. Terry motioned to exit the Executive Session, seconded by Ms. Arnold. All in favor. Executive Session
excited at 7:54 P.M.
Adjourn:
Mr. Terry motioned to adjourn the meeting, seconded by Ms. Arnold. All in favor. Meeting adjourned at 7:54
P.M.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

COUNCIL REGULAR MEETING MINUTES
September 28, 2026 at 6:30 P.M.
Council Chambers
Council Members: President T. Harriman, T. Arnold, J. Eudaily, A. Lewis, J. Sintz, M. Terry
Mayor: Jody Carney Village Administrator: Haley Lupton
Police Chief: Dale McKee Director of Finance: Renee Sonnett Director of Law: Paul-Michael La Fayette
Call to Order: Mayor Carney called the meeting to order at 6:30 P.M., followed by the Pledge of Allegiance.
Present: Jody Carney, Toni Arnold, Jim Eudaily, Tyler Harriman, Aaron Lewis, and Jamey Sintz.
Absent: Michael Terry.
Approvals:
Agenda: Council Regular Meeting – September 28, 2026
Mr. Harriman motioned to approve the September 28, 2026 agenda, seconded by Mr. Sintz. All in favor. The
September 28, 2026 agenda is approved.
Minutes: Council Regular Meeting – September 14, 2026
Ms. Arnold motioned to approve the September 14, 2026 minutes, seconded by Mr. Lewis. All in favor. The
September 14, 2026 minutes are approved.
Proclamation: None.
Visitors: None.
Reports:
- Mayor: Mayor Carney stated that she attended the recent Cops and Cars car show and participated
in the judging process through the Mayor’s Choice Award. The event was well attended and Mayor
Carney thanked Chief McKee and all members of the Police Department for their hard work in

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

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planning and hosting the event. Mayor Carney provided information regarding the annual Battle of
the Cans event which begins October 5, 2026. Individuals are encouraged to donate nonperishable
canned food items to the event. Donations will be collected at the Municipal Building. Lastly, Mayor
Carney stated that she provided information to a resident who inquired about the authorizing
jurisdiction of the railroad tracks in Kileville, east of the Village, as the resident had concerns about
trains being stopped on the railroad tracks for an extended amount of time and therefore blocking
vehicular traffic.
Village Administrator: Ms. Lupton stated that the last day of operation for the Splash Pad at Public
Square is October 4, 2026, after which the Public Works Department will winterize the splash pad.
Ms. Lupton provided a status update for the annual repaving program and website refresh project,
both of which are progressing well and according to schedule.
Finance Director: Nothing to report.
Police Chief: Chief McKee thanked Mayor Carney for the kind words regarding the Cops and Cars
car show. The event was very well attended and more than 100 cars registered for the show. Chief
McKee stated that he received numerous compliments from visitors about the Uptown area and
positive atmosphere of the Village. He has received several requests for the event to occur again
next year. Lastly, Chief McKee stated that both police officer candidates are progressing through
the background check process currently.
Council President: Mr. Harriman stated that the next work session meeting is October 7, 2026 and
the agenda includes an update from a representative of the 161 Planning Group.
Law Director: Nothing to report.
Economic Development Committee: Mr. Eudaily stated that the Committee met on September 15,
2026 and reviewed several of the developments occurring throughout the Village, as well as the
comprehensive plan as approved by Council. The next Committee meeting is November 17 , 2026.
Board of Zoning Appeals: Ms. Arnold stated that the Board reviewed one variance application for a
fence at their most recent meeting. Upon review and discussion, the Board denied the variance
request. The October meeting has been cancelled due to a lack of agenda items.
Planning & Zoning Commission: Mayor Carney stated that the Commission did not have a meeting
in September due to a lack of agenda items. The next Commission meeting will be October 21,
2026.
Parks & Recreation Committee: Nothing to report.
Personnel & Finance, CIP Committee: Mr. Lewis stated that the Committee held its most recent
meeting prior to tonight’s Council meeting. The Committee reviewed the salary survey and 2027
budget. The Committee stated their support for a joint Council and Committee meeting to occur
during the October 26, 2026 Council meeting, during which Council and the Committee will review
the salary survey and 2027 budget.
Fire Board: Mr. Sintz stated that the Fire District has received positive news regarding a financial
assistance application to a FEMA grant program. Additionally, the Fire District completed the
hiring process for a new fiscal officer. The next Board meeting is October 1, 2026.
Plain City Area Development Corporation: Mr. Eudaily stated that the next Corporation meeting is
November 18, 2026.
PCBA/Union County Chamber of Commerce/Madison County Chamber of Commerce: Mr. Justin
Dreier, the Clerk of Council, stated that he was unable to attend the most recent PCBA and Union
County Chamber of Commerce meeting. The next PCBA meeting is October 28, 2026. Mr. Dreier
stated that the Union County Chamber of Commerce Board will host its annual joint business
association meeting on October 28, 2026, in conjunction with the PCBA meeting. Mayor Carney
stated that the next Madison County Chamber of Commerce meeting is October 6, 2026.
Additionally, the Madison County Chamber of Commerce is hosting their annual Fall Fest event in
the near future.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

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Parks Master Plan Committee: Ms. Lupton stated that staff has met with the consultant to review
Council’s comments from the September 14, 2026 meeting. The next Committee meeting will be
scheduled in the near future.

Discussion Items:
Data Center Update:
Mr. Jason Stanford, the Development Director, thanked Council for their time this evening. He referenced
the staff memorandum as included in the meeting document packet. He noted that the overall data center
industry is evolving as the focus shifts to integrating artificial intelligence (AI) in various industries, rather
than a data center’s sole focus being AI training. Staff will continue to monitor that evolution as much of
the previously proposed regulations focused on large scale data center developments. Additionally, staff
is monitoring national trends for electric usage and how the Village compares to other municipalities. Mr.
Stanford stated that recent surveys indicate that by 2030, approximately 10% of the nation’s electric
usage will be from data centers. Mr. Stanford acknowledged the recent trends of general concern from
residents throughout the nation regarding data center developments. Overall, staff is anticipating a
decrease in the growth rate of data centers. Mr. Stanford provided information regarding the federal and
state perspectives on data centers and AI integration, both of which are supportive of continued AI and
data center development. He cited a recent nationwide survey that indicates that approximately 60% of
Americans are not supportive of continued data center development and construction. Throughout the
nation, more than 600 jurisdictions have enacted a moratorium on data center development. Within the
central Ohio region, the City of Marysville continues to support data centers, with several large projects
beginning or in-progress. The City of Dublin has removed data centers as a permitted and conditional use
from its western areas as their land use focus for said area is innovation and light industrial uses. Jerome
Township’s moratorium on data center development has expired and the township continues to receive
significant interest from data center developers. He stated that there are no recent updates regarding
data centers in Darby Township or Madison County. Mr. Stanford said that, per Council’s recent approval of
the 2026 comprehensive plan, staff is evaluating the proposed data center regulations to ensure
alignment between the comprehensive plan and proposed regulations. During recent informational and
training webinars staff has attended, several planning organizations are recommending data center
setbacks that range from 450 feet to 550 feet. Mr. Stanford stated that staff will also begin reviewing the
Economic Development Incentive Policy (EDIP) to determine if any revisions are necessary. He
acknowledged that it is not advantageous to the municipality to over-incentive an industry.
Ms. Arnold stated her appreciation for the information, as well as staff’s desire to ensure alignment
between the 2026 comprehensive plan and proposed regulations. She inquired if there is an update
regarding Ohio communities who are in litigation with data center developers regarding their
moratoriums. Ms. Ashley Hetzel, the Law Director, stated that there is no current update and noted that
the two most significant litigation cases in Ohio are from data center developers that were already
approved for a data center project but then were subject to moratoriums that were implemented after the
initial project approval. Ms. Arnold thanked Ms. Hetzel for the information.
Upon an inquiry from Mr. Eudaily, it was confirmed by Mr. Stanford that Council will need to discuss and
determine the desirability of data centers in order to establish what incentives, if any, should be
implemented. Mr. Eudaily stated that he prefers that no data centers are constructed within the Village.
Additional discussion took place regarding the desirability of data centers within the Village. Mr. Stanford
noted that the EDIP may be used as a tool to support Council’s overall goals and objectives, whether that is

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

to incentivize or not incentivize data center development. Mr. Harriman acknowledged the rapidly
changing nature of the data center industry and noted that more changes will most likely occur throughout
the next several months. He thanked staff for continuing to monitor such changes accordingly. At the
inquiry of Ms. Arnold, Mr. Stanford stated that he will continue to provide an update on this topic
approximately every other month, with the next update to occur before the end of 2026. Council thanked
Mr. Stanford for the information.
Facility Rental and Lease Policy for Nonprofit Organizations:
Ms. Lupton provided a brief overview of the proposed policy, which is reflective of Council’s discussion and
comments during the most recent meeting. The policy addresses the rental and lease of Village facilities
by nonprofit organizations. Ms. Lupton stated that the policy supports Council’s goals and the proposed
rates align with the rates included in the Rooted Village lease request. Ms. Arnold stated her appreciation
for the inclusion of mission-driven organizations as an evaluative criteria. Mr. Harriman thanked staff for
composing the policy quickly.
Public Hearing: None.
Motion: To Appoint Mark Keene to Serve on the Plain City Area Development Corporation Board of
Directors with a Term to Expire December 31, 2027
Mr. Lewis motioned to appoint Mark Keene to serve on the Plain City Area Development Corporation Board
of Directors with a term to expire December 31, 2027, seconded by Mr. Harriman. All in favor. Mr. Keene is
appointed to serve on the Plain City Area Development Corporation Board of Directors with a term to
expire December 31, 2027.
Motion: To Appoint Shelby Powell to Serve on the Plain City Area Development Corporation Board of
Directors with a Term to Expire December 31, 2028
Ms. Arnold motioned to appoint Shelby Powell to serve on the Plain City Area Development Corporation
Board of Directors with a term to expire December 31, 2028, seconded by Mr. Lewis. All in favor. Ms. Powell
is appointed to serve on the Plain City Area Development Corporation Board of Directors with a term to
expire December 31, 2028.
Unfinished Business:
2nd Reading Ordinance 41-2026: Amending the Codified Ordinances, Chapters 301, 371, and 373, of the
Traffic Code
Administration: No comments.
Council: No comments.
Mr. Sintz motioned to approve Ordinance 41-2026, seconded by Mr. Lewis. All in favor. Ordinance 41-2026
is approved.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

2nd Reading Resolution 41-2026: Accepting Public Improvements Constructed for The Run at Hofbauer
Preserve, Section 2
Administration: No comments.
Council: No comments.
Ms. Arnold motioned to approve Resolution 41-2026, seconded by Mr. Harriman. All in favor. Resolution 412026 is approved.
2nd Reading Resolution 42-2026: Approving a Lease Agreement Between the Village of Plain City and
Rooted Village for the Use of The Loft at Public Square
Administration: Ms. Lupton stated that the lease agreement has received one minor update from the first
reading in the form of allowing the Rooted Village organization to use the facility for three (3) hours per
week, rather than the originally proposed one (1) hour per week. Council thanked Ms. Lupton for the
information.
Council: No comments.
Mr. Lewis motioned to approve Resolution 42-2026, seconded by Mr. Sintz. All in favor. Resolution 42-2026
is approved.
New Business:
1st Reading Resolution 43-2026: Authorizing and Implementing the Facility Rental and Lease Policy for
Nonprofit Organizations
Administration: No comments.
Council: No comments.
Adjourn:
Mr. Sintz motioned to adjourn the meeting, seconded by Ms. Arnold. All in favor. Meeting adjourned at 7:00
P.M.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Tanner Thiessen
Question 3 Response:
I believe I would be a strong fit for the Tree Commission because I bring a combination of
technical problem-solving, decision making, and a genuine passion for improving the local
environment. Professionally, I work in robotics deployment and operations management, where I
regularly collaborate with large teams to evaluate infrastructure, assess risk, and develop
practical long-term solutions. Recently I viewed the planting initiative that took place at Sugar
Run Park, my initial reaction was that I would have loved to be a part of that project.
Outside of work, I have developed a strong personal interest in landscaping, tree maintenance,
and native planting. I enjoy learning about proper plant selection, long-term landscape planning,
and how thoughtful tree canopy development improves neighborhoods through beauty, shade,
stormwater management, and environmental health. As a homeowner in the community, I value
maintaining and enhancing Plain City’s character while balancing growth and sustainability.
I would bring a collaborative, analytical, and service-oriented perspective to the commission. I’m
comfortable working with residents, developers, and village leadership to help make informed
recommendations, and I’m eager to contribute both my professional experience and personal
enthusiasm to support the Village’s long-term forestry and beautification goals.

MEMORANDUM
To:

Members of the Village of Plain City Council

From: Haley Lupton, Village Administrator
Date: September 16, 2026
RE:

Resolution 43-2026: Authorizing and Implementing the Facility Rental and Lease
Policy for Nonprofit Organizations

Background:
The Village recognizes the important role nonprofit organizations play in providing services,
recreation, education, cultural opportunities, and community engagement. The proposed policy,
titled “Facility Rental and Lease Policy for Nonprofit Organizations”, would establish affordable
rental rates and lease options for nonprofit organizations while ensuring Village facilities are
maintained and available for public use. The final draft of the Facility Rental and Lease Policy for
Nonprofit Organizations is attached to Resolution 43-2026 in the form of Exihibt A. If approved,
the Facility Rental and Lease Policy for Nonprofit Organizations will reside within the Policy and
Procedure Manual.
Objective:
To formalize, approve, and implement a policy that supports transparency and equal applicability
to all requests to the Village by nonprofit organizations to rent public spaces at discounted rates.
Recommendation:
Staff supports and recommends the passage of Resolution 43-2026 at the second reading on
October 12, 2026. The policy provides fair, reasonable, and transparent standards for consistently
evaluating the numerous nonprofit rental requests the Village receives each year and establishes
clear requirements for obtaining discounted rental rates for public spaces.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

RESOLUTION NO. 43-2026
A RESOLUTION AUTHORIZING AND IMPLEMENTING THE FACILITY RENTAL
AND LEASE POLICY FOR NONPROFIT ORGANIZATIONS
WHEREAS, the Village of Plain City Council desires to maintain a Policy and Procedure
Manual in which the operations of the Village of Plain City are defined as it relates to various
Village administrative tasks and endeavors; and
WHEREAS, a policy that defines the conditions and circumstances in which local nonprofit
organizations may be eligible to receive discounted rates for the rental or lease of Village
rental facilities has been determined to be necessary and shall be known as the Facility
Rental and Lease Policy for Nonprofit Organizations; and
WHEREAS, staff recommends that the proposed Facility Rental and Lease Policy for
Nonprofit Organizations, as detailed in Exhibit A attached hereto and incorporated herein,
be adopted as part of the Policy and Procedure Manual; and
WHEREAS, the Village Council concurs with the recommendation of staff and has
determined that the adoption and implementation of the Facility Rental and Lease Policy
for Nonprofit Organizations is in the best interests of the Village of Plain City.
NOW THEREFORE BE IT RESOLVED by the Council of the Village of Plain City, Ohio, a majority
of the members elected or appointed thereto concurring, as follows:
Section 1. The Village Council hereby approves and authorizes the implementation of the
Facility Rental and Lease Policy for Nonprofit Organizations, as identified in Exhibit A, and
attached hereto and incorporated herein.
Section 2. The Village Administrator is hereby authorized and directed to take any required
subsequent action, in accordance with the responsibilities and authority set forth in the
Plain City Charter, for the implementation, execution, and operation of the Facility Rental
Lease Policy for Nonprofit Organizations.
Section 3. It is found that all formal actions of this Council concerning and relating to the
passage of this Resolution were adopted in an open meeting of this Council and that all
deliberations of this Council that resulted in this formal action were in meetings open to the
public in compliance with all legal requirements, including Section 121.22 of the Ohio
Revised Code.
Section 4. This Resolution shall be effective from and after the earliest period provided by
law.

Passed: _________________________, 2026
Attest: ________________________________
Clerk of Council

___________________________________
Mayor

First reading: ________________________, 2026

Vote: ____yea ____nay ___abstain

Second reading: ______________________, 2026

Vote: ____yea ____nay ___abstain

Certificate of Publication
The undersigned, being Clerk of Council of the Village of Plain City, hereby certifies that the
foregoing was published by posting for 15 days as required by law and in accordance with
Section 4.15 of the Codified Ordinances. The posting was done from _______________, 2026
to _______________, 2026 at the Office of the Clerk of Council located at 800 Village
Boulevard; being in the Village of Plain City, Ohio, and the Village of Plain City Website at
www.plaincityohio.gov.
Date: ______________________, 2026

_______________________________________
Clerk of Council

RESOLUTION 43-2026 EXHIBIT A
Authorizing and Implementing the Facility Rental and Lease Policy for
Nonprofit Organizations
Facility Rental and Lease Policy for Nonprofit Organizations

POLICY & PROCEDURE MANUAL
TO: Village of Plain City Employees
FROM: Haley Lupton, Village Administrator
SUBJECT: Facility Rental and Lease Policy for Nonprofit Organizations, Section 4.6
ADOPTION DATE: __________, 2026
First edition. Enacted _________, 2026 by Resolution XX-2026.
PROPONENT: Office of the Village Administrator

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Policy & Procedure Manual Section 4.6
Facility Rental and Lease Policy for Nonprofit Organizations
Revised _______, 2026

TABLE OF CONTENTS
1. PURPOSE .................................................................................................................................3
2. DEFINITIONS ...........................................................................................................................3
A.

Nonprofit Organization .....................................................................................................3

3. RESPONSIBILITY AND AUTHORITY ..........................................................................................3
A.

Administrator ...................................................................................................................3

B.

Village Council ..................................................................................................................3

4. POLICY ....................................................................................................................................3
A.

Eligibility ..........................................................................................................................3

B.

Available Facilities ............................................................................................................3

C.

Nonprofit Rental Rates .................................................................................................... 4

D.

Monthly Lease Options ..................................................................................................... 4

E.

Lease Terms .................................................................................................................... 4

F.

Maintenance Responsibilities ........................................................................................... 5

G.

Utilities............................................................................................................................. 5

H.

Termination of Lease Agreement ...................................................................................... 5

I.

Policy Review.................................................................................................................... 5

2

Policy & Procedure Manual Section 4.6
Facility Rental and Lease Policy for Nonprofit Organizations
Revised _______, 2026

1. PURPOSE
The Village recognizes the important role nonprofit organizations play in providing services,
recreation, education, cultural opportunities, and community engagement. This policy
establishes affordable rental rates and lease options for nonprofit organizations while ensuring
Village facilities are maintained and available for public use.
2. DEFINITIONS
A. Nonprofit Organization: Means a nonprofit organization as defined by the Internal
Revenue Service.
3. RESPONSIBILITY AND AUTHORITY
A. Administrator – It is the responsibility of the Administrator to:
(1) Review all lease requests in accordance with the criteria and priorities set forth
herein.
(2) Present a recommendation of approval or denial of the lease to the Village Council.
(3) Ensure that leases are maintained and updated in accordance with this policy.
(4) Delegate responsibilities, as needed, to the appropriate employee to ensure the
efficient operation of the policy.
B. Village Council – It is the responsibility of the Village Council:
(1) Approve or deny lease requests and set terms, as applicable.
4. POLICY
A. Eligibility
(1) To qualify for nonprofit rental rates, an organization must:
a. Be registered as a nonprofit organization under applicable federal or state
law.
b. Provide documentation of nonprofit status and financial statements upon
request.
c. Use the facility for purposes consistent with its stated mission.
d. Comply with all Village ordinances, policies, and facility use regulations.
(2) Organizations that cannot provide nonprofit documentation will be charged the
standard rental rate.
B. Available Facilities
(1) The Village may make the following facilities available for rental or lease:
a. Youth Building
b. Park Shelters
c. The Loft at Public Square
d. The Depot at Public Square
e. Other Village-owned facilities as approved by the Village Council

3

Policy & Procedure Manual Section 4.6
Facility Rental and Lease Policy for Nonprofit Organizations
Revised _______, 2026

(2) Facility availability is subject to scheduling, maintenance needs, public events, and
Village operations.
C. Nonprofit Rental Rates
(1) To encourage community programming, eligible nonprofit organizations shall
receive discounted rates. Only weekday rentals are eligible for the discounted rate.
Facility Type

Standard Rate

Adjusted Nonprofit Rate

Youth Building

$150

$25/day

The Loft at Public Square

$150/$300

$25/day

The Depot at Public Square

$325/$375

$25/day

Park Shelter

Free

Free

Madison Meadows Shelter

$60

$5/day

Other Recreation Facilities

50% discount

(2) The Village Council or Village Administrator may waive rental fees entirely for
events determined to provide a substantial public benefit (examples include the
Plain City Arts Walk event or the Plain City Business Association Pool Party). The
Village shall be listed as a sponsor on these events.
D. Monthly Lease Options
(1) Nonprofit organizations requiring the recurring use of a Village facility may enter
into a monthly lease agreement.
(2) Tier 1: Limited Use Lease
a. Up to twenty (20) hours per month. No more than five (5) hours per week.
b. Lease typically limited to six (6) months at a time.
c. Monthly lease rate: $100.00
(3) Tier 2: Regular Use Lease
a. Up to forty (40) hours per month. No more than ten (10) hours per week.
b. Lease typically limited to six (6) months at a time.
c. Monthly lease rate: $200.00
(4) Tier 3: Dedicated Program Lease
a. Up to eighty (80) hours per month. No more than twenty (20) hours per
week.
b. Reserved recurring schedule and longer lease terms are available.
c. Monthly lease rate: $500.00
E. Lease Terms
(1) All nonprofit leases shall:
a. Be approved by the Village Council.
b. Be executed in writing by the Village Administrator.
c. Have an initial term not exceeding one (1) year unless otherwise approved.
d. Require proof of appropriate liability insurance naming the Village as an
additional insured.

4

Policy & Procedure Manual Section 4.6
Facility Rental and Lease Policy for Nonprofit Organizations
Revised _______, 2026

e. Prohibit assignment or subleasing without Village approval.
F. Maintenance Responsibilities
(1) Unless otherwise stated in the lease agreement:
a. Nonprofit organizations shall keep leased spaces clean and orderly and
adhere to all cleaning guidelines.
b. Nonprofit organizations are responsible for damages caused by their staff,
volunteers, participants, and/or guests.
c. The Village shall remain responsible for major structural repairs and
building systems.
d. Lessees shall promptly report maintenance concerns to the appropriate
Village employee.
(2) Additional maintenance obligations may be assigned through specific lease
agreements.
G. Utilities
(1) For monthly leases:
a. At the Village’s discretion, utilities may be included in the lease rate for all
program leases.
b. Utility arrangements shall be specified within the lease agreement.
H. Termination of Lease Agreement
(1) The Village may terminate a lease agreement for:
a. Nonpayment of rent.
b. Violation of Village policies.
c. Unlawful activity.
d. Damage to Village property.
e. Failure to maintain required insurance.
(2) Except in emergencies, the Village shall provide at least thirty (30) days written
notice of termination of a lease agreement.
I. Policy Review
(1) The Village Council shall periodically review this policy and fee schedule to ensure
affordability for nonprofit organizations while protecting Village assets and
resources.

5

MEMORANDUM
To:

Members of the Village of Plain City Council

From: Haley Lupton, Village Administrator
Date: September 28, 2026
RE:

Resolution 44-2026: Stating What Services the Village of Plain City Will Provide to
the 5.67 +/- Acres of Land in Darby Township, Madison County, Ohio if Annexed to
the Village and Repealing Resolution 38-2026 and Waiving the Second Reading

Background:
In accordance with the Ohio Revised Code, Chapter 709.03, the Village of Plain City, when
presented with a property owner that desires annexation into the Village, must approve
legislation that states what services will be provided to that property if the annexation is
approved. Resolution 44-2026, if approved, fulfills that requirement by outlining the services the
Village will provide and when those services will begin. It is important to note that Resolution 442026 does not approve the annexation, rather its focus is formalizing the services that will be
provided to the property if the annexation is accepted.
Wilcox Investment Group, LLC, on behalf of the property owners of the parcel identified below,
are completing the process to request annexation. The parcel, as identified by the Madison
County Auditor, is as follows:
•

02-00031.000

0 Lafayette Plain City Road, Plain City, Ohio 43064

As required by the Ohio Revised Code, Council approved legislation on September 2, 2026, setting
forth the services to be provided through Resolution 38-2026. Upon further review, it was
determined that the annexation petition submitted by the Wilcox Investment Group, LLC was not
filed with the office of the Madison County Commissioners until September 23, 2026. Given the
change in annexation petition submittal dates, the provisions of Resolution 38-2026 are no longer
valid and new legislation must be reviewed and approved. To address the change in dates, the
approval of Resolution 44-2026 would set forth the services that will be provided to the property
and repeal the provisions of Resolution 38-2026.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

Wilcox Investment Group, LLC submitted a petition requesting annexation to the Madison County
Board of Commissioners on September 23, 2026. The State of Ohio law prescribes a twenty (20)
day deadline from the petition submission date for this phase of the annexation process, with the
expiration of that deadline to occur on October 14, 2026.
Objective:
To provide a formal statement of services that the Village will provide to the property if it is
annexed into the Village, as well as requiring buffering if new uses may be incompatible with
surrounding existing uses.
Recommendation:
Staff supports and recommends the passage of Resolution 44-2026 within the twenty (20) day
timeframe, which requires approval no later than the October 12, 2026 Council meeting. As such,
staff is requesting Council’s consideration in waiving the second reading and approving
Resolution 44-2026 during the meeting on October 12, 2026. The proposed Statement of Services
fulfills all required State and local requirements. Staff is in support of the proposed annexation.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

RESOLUTION NO. 44-2026
A RESOLUTION STATING WHAT SERVICES THE VILLAGE OF PLAIN CITY
WILL PROVIDE TO THE 5.67 +/- ACRES OF LAND IN DARBY TOWNSHIP,
MADISON COUNTY, OHIO IF ANNEXED TO THE VILLAGE AND REPEALING
RESOLUTION 38-2026 AND WAIVING THE SECOND READING
WHEREAS, Wilcox Investment Group, LLC, on behalf of property owners of approximately
5.67 +/- acres of land located at 0 Lafayette Plain City Road in Darby Township, Madison
County, Ohio, identified by the Madison County Auditor with parcel number 02-00031.000,
desires annexation into the Village of Plain City; and
WHEREAS, a petition requesting annexation was filed with the Board of County
Commissioners of Madison County on September 23, 2026; and
WHEREAS, Ohio Revised Code 709.023(C) requires that a municipal corporation shall, by
ordinance or resolution, adopt a statement indicating what services, if any, the municipal
corporation will provide to the territory sought to be annexed and an approximate date by
which it will provide them; and
WHEREAS, pursuant to Ohio Revised Code 709.023(C), the Village Council approved
Resolution 38-2026 on September 2, 2026, stating what services the Village will provide to
the land to be annexed; and
WHEREAS, upon further review, it has been determined that the petition requesting
annexation was filed with the Board of County Commissioners of Madison County on a later
date such that the provisions of Resolution 38-2026 are not applicable, thereby
necessitating the repeal of Resolution 38-2026 and approval of new legislation stating what
services the Village will provide to the land to be annexed; and
WHEREAS, the Village Council finds that the general good of the territory sought to be
annexed will be served by its annexation to the Village of Plain City and that the territory is
not unreasonably large to be annexed; and
WHEREAS, the Village Council has determined that the territory encompassed within the
annexation petition can easily become and be made a part of the community of the Village
of Plain City, and that said annexation at the earliest possible date is in the best interest of
the Village of Plain City.
NOW THEREFORE BE IT RESOLVED by the Council of the Village of Plain City, Ohio, a majority
of the members elected or appointed thereto concurring, as follows:

Section 1. The Village of Plain City will provide to the territory sought to be annexed all
services that are currently available to the remainder of the Village, specifically including
the following:
A. The services of full-time administrative staff, including the Village Attorney, Village
Finance Director, Utility Clerk, and Village Income Tax Director.
B. The services of the Village Development Services Department, which performs
work related to the enforcement of the Planning and Zoning Code of the Codified
Ordinances of the Village of Plain City.
C. The services of the West Jefferson Building Department, which performs technical
and professional work related to the issuance of building permits, occupancy
permits, and relevant inspections.
D. The services of the full-time Plain City Police Department including road and traffic
patrol, radar details, complaint investigations, accident investigations, and incident
investigations with a response time of approximately five minutes.
E. The services of the Pleasant Valley Joint Fire District including fire protection and
emergency medical services.
F. The services of the Village Public Works Department, including roadway
maintenance and repairs, mowing of public rights-of-way, stormwater, snow
plowing, and sign and guardrail maintenance.
G. The Village has franchised with a private refuse hauler that provides refuse and
recycling pick-up billed on the refuse collection bills. Refuse services are currently
provided by Local Waste, Inc.
Section 2. Centralized water and sanitary sewer services shall be provided to the territory
by the Mid-Ohio Water and Sewer District, an independent third-party utility provider. The
Village and Petitioner are actively coordinating with the District to facilitate the extension
of these utilities in accordance with the District’s rules and regulations, with service
projected to be available for connection within thirty-six (36) months of the effective date
of the annexation.
Section 3. Except where noted, the services listed above will be provided to the territory
immediately upon the effective date of the annexation. Nothing in this Resolution shall
preclude the Village from providing additional services as needed and as available.
Section 4. In the event the properties are annexed and become subject to the Village of
Plain City zoning and permit uses, if the Village determines there are clearly incompatible
uses permitted under Madison County regulations in effect at the time of the filing of the
petition, then the Village of Plain City will require the owner or owners of the annexed
properties to provide a buffer separating the use of the annexed territory and the adjacent
land remaining within Madison County. The term “buffer” includes open space, landscaping,
fences, walls, and other structured elements such as streets, street rights-of-way, bicycle
trails, pedestrian pathways, and sidewalks.

Section 5. The provisions of Resolution 38-2026, and any other Resolution of the Village
Council, in conflict with the provisions of this Resolution are hereby repealed and of no
effect.
Section 6. The Clerk of Council of the Village of Plain City is hereby directed to forward a
certified copy of this Resolution to the Board of County Commissioners of Madison County.
Section 7. It is found that all formal actions of this Council concerning and relating to the
passage of this Resolution were adopted in an open meeting of this Council and that all
deliberations of this Council that resulted in this formal action were in meetings open to the
public in compliance with all legal requirements, including Section 121.22 of the Ohio
Revised Code.
Section 8. This Resolution shall be effective from and after the earliest period provided by
law.
Passed: _________________________, 2026
Attest: ________________________________
Clerk of Council

___________________________________
Mayor

First reading: ________________________, 2026

Vote: ____yea ____nay ___abstain

Second reading: ______________________, 2026

Vote: ____yea ____nay ___abstain

Certificate of Publication
The undersigned, being Clerk of Council of the Village of Plain City, hereby certifies that the
foregoing was published by posting for 15 days as required by law and in accordance with
Section 4.15 of the Codified Ordinances. The posting was done from _______________, 2026
to _______________, 2026 at the Office of the Clerk of Council located at 800 Village
Boulevard; being in the Village of Plain City, Ohio, and the Village of Plain City Website at
www.plaincityohio.gov.
Date: ______________________, 2026

_______________________________________
Clerk of Council

MEMORANDUM
To:

Members of the Village of Plain City Council

From: Haley Lupton, Village Administrator
Date: October 5, 2026
RE:

Resolution 45-2026: Authorizing the Sale of Village Property

Background:
The Village of Plain City is authorized pursuant to Ohio Revised Code Section 721.15(B) to sell
equipment deemed to be obsolete, unneeded, or unfit for public use. Annually, the Village Council
authorizes the use of an online auctioneer to sell equipment that meets the above criteria. The
Village’s contracted auctioneer is GovDeals, Inc. Staff has determined that an item is unneeded
and recommends that the item be sold at public auction through GovDeals, Inc. The item, a
retired police cruiser, is listed in Exhibit A as attached to Resolution 45-2026. If approved,
Resolution 45-2026 authorizes the Village Administrator to list the aforementioned property on
the GovDeals, Inc. online auction website.
Objective:
To approve the sale of unneeded property through GovDeals, Inc.
Recommendation:
Staff supports and recommends the passage of Resolution 45-2026 at the second reading on
October 26, 2026. The sale of unnecessary equipment is within the parameters and policies of the
Village administrative and operational procedures. The use of the Village’s contracted online
auctioneer of GovDeals, Inc. was approved through the passage of Resolution 01-2026.

800 Village Boulevard | P.O. Box 167 | Plain City, OH 43064 | 614-873-3527 | plaincityohio.gov

RESOLUTION NO. 45-2026
A RESOLUTION AUTHORIZING THE SALE OF VILLAGE PROPERTY
WHEREAS, the Village of Plain City wishes to sell or dispose of unneeded and obsolete
personal property; and
WHEREAS, Ohio Revised Code Section 721.15(B) authorizes the Village to sell vehicles,
equipment, or machinery which is determined to be obsolete, not needed, or unfit for public
use; and
WHEREAS, the Village Administrator has identified certain Village property, detailed in
Exhibit A attached hereto and incorporated herein, as property that meets the
requirements of Ohio Revised Code Section 721.15(B) and seeks the sale of the same by
public auction; and
WHEREAS, the Village Council has previously approved the sale of property by public
auction through the Village’s contracted auctioneer GovDeals, Inc.; and
WHEREAS, the Village Administrator requests approval to dispose of all items that do not
successfully sell during online auction, resulting in Village Council to determine that said
property has no value.
NOW THEREFORE BE IT RESOLVED by the Council of the Village of Plain City, Ohio, a majority
of the members elected or appointed thereto concurring, as follows:
Section 1. The Village Council hereby authorizes and directs the Village Administrator to sell,
at public auction through GovDeals, Inc., the real property detailed in Exhibit A attached
hereto and incorporated herein.
Section 2. The Village Administrator is hereby authorized to establish a minimum price to
be accepted by the Village for the surplus property and any other terms and conditions
related to the sale of the vehicle, equipment, or machinery based on his/her professional
judgment in accordance with Ohio Revised Code Section 721.15(B).
Section 3. The Finance Director is hereby directed to publish notice of the Village’s intent
to sell unneeded, obsolete, or unfit municipal personal property by internet auction in
accordance with Ohio Revised Code Section 721.15(D).
Section 4. The Village Administrator shall dispose all personal property outlined in Exhibit A
if bidding for such items is unsuccessful pursuant to Ohio Revised Code 721.15(C).
Section 5. Upon final disposal of said personal property, the Finance Director shall record
said disposal as it relates to the Village’s schedule of assets.

Section 6. It is found that all formal actions of this Council concerning and relating to the
passage of this Resolution were adopted in an open meeting of this Council and that all
deliberations of this Council that resulted in this formal action were in meetings open to the
public in compliance with all legal requirements, including Section 121.22 of the Ohio
Revised Code.
Section 7. This Resolution shall be effective from and after the earliest period provided by
law.
Passed: _________________________, 2026
Attest: ________________________________
Clerk of Council

___________________________________
Mayor

First reading: ________________________, 2026

Vote: ____yea ____nay ___abstain

Second reading: ______________________, 2026

Vote: ____yea ____nay ___abstain

Certificate of Publication
The undersigned, being Clerk of Council of the Village of Plain City, hereby certifies that the
foregoing was published by posting for 15 days as required by law and in accordance with
Section 4.15 of the Codified Ordinances. The posting was done from _______________, 2026
to _______________, 2026 at the Office of the Clerk of Council located at 800 Village
Boulevard; being in the Village of Plain City, Ohio, and the Village of Plain City Website at
www.plaincityohio.gov.
Date: ______________________, 2026

_______________________________________
Clerk of Council

RESOLUTION 45-2026 EXHIBIT A
Unneeded, Obsolete, or Unfit for Public Use Equipment to be Sold Through GovDeals,
Inc.

Equipment
2017 Ford Explorer PPV Vehicle (VIN: 1FM5K8AR5HGD58365)

Quantity
1