On the agenda: Yukon meeting — data center (Jun 24)

CITY COUNCIL AGENDA
June 24, 2026

Brian Pillmore, Mayor ~ Ward 3
Vacant, Vice Mayor ~ At-Large
Rick Cacini, Council Member ~ Ward 1
Jordan Westfall, Council Member ~ Ward 2
Adam Shriver, Council Member ~ Ward 4
Jeff Deckard, City Manager

YUKON CITY COUNCIL AGENDA

June 24, 2026 – 6:00 p.m.
Council Chambers - Centennial Building
12 South Fifth Street, Yukon, Oklahoma

***Special Meeting***

The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to
attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at
405-354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting,
please call or notify City Hall, 500 West Main, by noon June 23, 2026.

1.

Call to Order

2.

Roll Call
Brian Pillmore, Mayor
Vacant, Vice Mayor
Jordan Westfall, Council Member
Adam Shriver, Council Member
Rick Cacini, Council Member

3.

Discussion and possible action to nominate and elect an At-Large Councilmember to fill
a vacancy for an unexpired term ending in 2027.

4.

Administration of the Oath of Office to the newly appointed Councilmember by Judge
Jennifer King.

5.

Discussion and possible action for the City Council to elect a Vice Mayor from among its
membership.

6.

Consent Docket
This item is placed on the agenda so the City Council, by unanimous consent, can
designate those routine items they wish to be approved by one motion. Should the
Council determine that any item needs to be approved by unanimous vote, that item will
be removed from the Consent Docket and considered separately.

The City Manager recommends a motion that will approve:
A) The minutes of the regular meeting of June 2, 2026.
B) Approve the annual renewal contract of the School Resource Officer between the City of
Yukon and the St. John Nepomuk Catholic School.
C) Approve the annual renewal contract of the School Resource Officer between the City of
Yukon and Yukon Public Schools.
D) Approve the annual renewal of an Interlocal Governmental Cooperation Agreement with
City of Bethany, providing the use of the Yukon Jail.
E) Approve the annual renewal of Interagency Memorandum of Understanding with the
Canadian County Children’s Justice Center and the City of Yukon Police Department.
F) Approve the renewal agreement between the City of Yukon and Crawford & Associates,
P.C.; for the preparation of annual financial statements, and general accounting and
advisory assistance for the term of July 1, 2026 through June 30, 2027.
G) Approve the annual maintenance renewal with Tyler Technologies, Inc. for software
modules in the amount of $109,718.90, as recommended by the Information Technology

City Council Agenda Meeting – June 24, 2026

Page 2

Director.
H) Approve a six-month renewal agreement with Merchant McIntyre & Associates, LLC for
government relations services, commencing July 1, 2026, and terminating December 31,
2026, in the amount of $8,000.00 per month.
I) Approve the reappointment of Jarrid Wright as the Ward 2 representative to the Planning
Commission to serve a term of three years; July 1, 2026 through June 30, 2029.
J) Approve the reappointment of Mark Conine as the Ward 2 representative to the Board of
Adjustment to serve a term of three years; July 1, 2026 through June 30, 2029.
K) Approve the reappointment of Stephen Nelson as the Ward 2 representative to the Park
Board to serve a term of three years; July 1, 2026 through June 30, 2029.
L) Approve the reappointment of Courtney Winkler as the Ward 2 representative to the
Library Board to serve a term of three years; July 1, 2026 through June 30, 2029.
M) Approve the reappointment of James Montgomery as the Ward 2 representative to the
Traffic Commission to serve a term of three years; July 1, 2026 through June 30, 2029.
N) Approve the reappointment of Craig Nuckols as the Ward 1 representative to the Planning
Commission to serve a term of three years; July 1, 2026 through June 30, 2029.
O) Approve the reappointment of Kenneth Floyd as the Ward 1 representative to the Board
of Adjustment to serve a term of three years; July 1, 2026 through June 30, 2029.
P) Approve the reappointment of Joe Edwards as the Ward 1 representative to the Park
Board to serve a term of three years; July 1, 2026 through June 30, 2029.
Q) Approve the reappointment of Lee Wells as the Ward 1 representative to the Library Board
to serve a term of three years; July 1, 2026 through June 30, 2029.
R) Approve the reappointment of Joey Scannelli as the Ward 1 representative to the Traffic
Commission to serve a term of three years; July 1, 2026 through June 30, 2029.
7.

Discussion and possible action regarding a Lease Agreement between the City of Yukon
and Yukon Public Schools for the use of the Yukon Fine Arts Center located at 850 Yukon
Avenue, Yukon, Oklahoma, for a one-year term beginning July 1, 2026 and ending June
30, 2027, with annual renewal options upon mutual agreement, as recommended by the
Parks and Recreation Director.

8.

Discussion and possible action regarding approval of a Memorandum of Understanding
between the City of Yukon and Yukon 66 Main Street Association establishing a
cooperative framework for downtown event coordination, funding recommendations,
and downtown revitalization efforts.

9.

Discussion and possible action to approve Resolution No. 2026-15, a Resolution approving
the renewal and extension of the Lease-Purchase Agreement between the City of Yukon
and F&M Bank for the LDV Stock Series Mobile Command / Engagement Vehicle, for the
term of July 1, 2026 through June 30, 2027.

10.

Discussion and possible action to enter into Executive Session pursuant to 25 O.S. § 307
(B)(4), for the purpose of allowing confidential communications for the hiring of the City
Attorney position.

11.

Reconvene from Executive Session.

12.

Discussion and possible action resulting from the Executive Session.

City Council Agenda Meeting – June 24, 2026
13.

Page 3

Adjournment

Filed in the office of the City Clerk and posted at the front entrance of the Yukon Municipal
Building, 500 W. Main Street, Yukon, Oklahoma 73099, and online at www.yukonok.gov at 5:35
p.m. on June 22, 2026.
/s/Ashley Furry
Ashley Furry, City Clerk

Yukon City Council Minutes
June 2, 2026
The Yukon City Council met in regular session on June 2, 2026, at 7:00 p.m. in the Council
Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma.
1.

Call to Order

Vice Mayor Wootton called the meeting to order at 7:04 p.m.
2.

Roll Call

Present:

Absent:

Jeff Wootton, Vice-Mayor
Jordan Westfall, Council Member
Adam Shriver, Council Member
Rick Cacini, Council Member
Brian Pillmore, Mayor

OTHERS PRESENT:
Jeff Deckard, City Manager
Roger Rinehart, City Attorney
Crystina Stump, Comm. Arts Coor.
Dan Holcomb, Asst. Dev. Serv. Dir.
John Brown, Deputy Polic Chief
Rodney Marr, Public Works Dir.
Nick Rice, Special Projects Dir.
3.

Ashley Furry, ACM/City Clerk
Jerome Brown, IT
Ryan McClure, Parks & Rec Dir.
Christy Quickle, Deputy City Clerk
Danielle O’Neal, Development Services Dir.
Caleb Pierce, Finance Director

Invocation

Economic Development Director Damien Denmark delivered the invocation.
4.

Pledge of Allegiance

The Pledge of Allegiance was given in unison.
5.

Presentations and Proclamations

None.
(Adjourn as YMA and Reconvene as Yukon City Council)

6.

Visitor Comments
Anyone having an item of business to present to the City Council that DOES NOT appear
on the agenda, please come to the podium at this time and state your name and address.
You are requested to limit your presentation to three (3) minutes. Any item being presented
MUST pertain to City of Yukon business. The Oklahoma Open Meetings Act prohibits the
City Council from taking official action on requests made during this portion of the agenda
unless otherwise noted on the agenda.

Zak Castle stated opposition to a proposed data center. He stated that the purchase and sale
agreement with BLE allows only the purchaser to withdraw and questioned if the Council
would have voted differently if they had known. He stated that data centers are unpopular,
citing cancellations and moratoriums in other cities and states. He discussed the impact of
droughts on the water supply and power generation, noted that noise ordinances do not
capture high and low frequency disruptions, and stated that a data center would only provide
10 to 20 permanent jobs. He requested the Council find an off-ramp from the agreement.
Stephanie Burdine stated opposition to the data center. She discussed the water study and
stated there is not enough gray water or drinking water to support the facility due to regional
droughts. She stated that finding more drinking water will cost tens of millions of dollars and
that she is willing to pay more in taxes rather than rely on funds from the data center developer.
Karen Graves discussed a commercial real estate contract for the property at 1309 Holly
Avenue. She stated she previously sold the building and that a demolition company had
suspected asbestos and found significant mold. She discussed the terms of the current
contract, noting it includes a special warranty deed, a $100,000 penalty if not closed by June
30, and a clause disclaiming seller liability for environmental contamination. She stated the city
assumed liability for all closing costs and that the buyer must purchase liability insurance before

a phase one or two inspection. She requested further research before the due diligence
period expires.
Jeff Bratcher addressed the number of city staff occupying public seating in the chambers
while residents stood outside. He stated opposition to the data center, asked when the city
will run out of water, and asked why the city is considering a data center if water is running
out. He thanked the Council for not resigning a lease with OG&E behind his property, noting
that OG&E now maintains the property.
Eleanor Scheib stated opposition to the data center. She discussed the potential impact on
the water supply and the electricity grid, stating that power grids will not be able to support
the facility and it could lead to blackouts. She also stated that air-cooled systems are bad for
the environment and expressed a preference for Yukon to remain a small farming community.
Philip Sprole stated opposition to the data center. He discussed potential noise and light
pollution, comparing the anticipated data center noise to the humming from vacuum
cleaners at a local car wash. He asked members of the Council if they would be willing to live
next to the proposed facility.
Cailyn Morris stated opposition to the data center. She requested greater transparency,
stating that citizens were not informed about the project or the potential relocation of town
hall. She asked for the studies and information showing that the data center will not harm the
city to be released to the public.
Amy Walters asked if city employees would be safe to work at the Holly Avenue property due
to the reports of mold and potential asbestos. She asked about the potential for lawsuits.
Joe Horn stated opposition to the data center. He announced that a recall petition against
Mayor Pillmore and Vice Mayor Wootton had been filed that afternoon and that signature
collection to remove them from office was beginning immediately.
Amy Walters announced the dates, times, and locations for recall petition signature collection
in Ward Three.
Laura Hasley stated opposition to the data center. She stated that moving city offices to Holly
Avenue would worsen existing traffic issues in her neighborhood. She inquired about the
Mayor's absence and discussed a previous issue with an internet provider accessing private
property.
Joe Phillips stated opposition to the data center. He discussed the city's water supply and the
need to protect it for future generations. He noted the Mayor's absence and discussed the
Mayor's personal property.
Diana Bast stated that the citizens had voted for the Council trusting them to act in the best
interest of Yukon, and she stated that she has not seen them look out for the city's best interest.
Kevin Thomas requested greater transparency regarding the data center project and
suggested the decision should have been put to a public vote. He asked about the project's
impact on property values, asked why the facility needs to be close to the city, and suggested
finding a larger location elsewhere. He also stated his taxes have tripled over 37 years.
7.

Consent Docket
This item is placed on the agenda so the City Council, by unanimous consent, can
designate those routine items they wish to be approved by one motion. Should the
Council determine that any item needs to be approved by unanimous vote, that item will
be removed from the Consent Docket and considered separately.

The City Manager recommends a motion that will approve:
A) The minutes of the regular meeting of May 19, 2026.
B) Payment of material claims in the amount of $568,846.40.
C) Approve the correction of a scrivener’s error in the November 4, 2025 Regular Meeting
Minutes for the record, to reflect that the motion on Item 9 was seconded by Zimmerman,
not Shriver.
D) Approve the annual renewal of the Interlocal Governmental Cooperation Agreement
with the Canadian County Sheriff’s Office for the use of the Canadian County jail.
E) Approve the annual renewal of the Interlocal Governmental Cooperation Agreement
with the City of The Village for the use of the Yukon jail.
F) Approve the annual renewal of the Intergovernmental Cooperation Agreement between
the City of Yukon and the City of Piedmont for the City of Yukon to provide after-hours

dispatch services for the City of Piedmont.
G) Approve the annual renewal and extension of the Intergovernmental Agreement
between the City of Yukon and the City of Oklahoma City for Regional Household
Hazardous Waste services for the 2026-2027 term, under the same terms and conditions
as the current agreement.
H) Approve Budget Amendments #36-38 for Fiscal Year 2025-2026 to reallocate unused
appropriations with the Hotel/Motel Tax Fund, reallocate existing appropriations with the
Capital Improvement Fund (Street Department), and reallocate existing appropriations
with the General Fund (Police Department).
Council Member Shriver requested that Item H be pulled from the Consent Docket for separate
consideration.
A motion to approve items A through G on the consent docket was made by Cacini and
seconded by Shriver.
AYES: Wootton, Shriver, Westfall, Cacini
NAYS: None
VOTE: 4-0
MOTION CARRIED
A motion to approve Item H was made by Shriver and seconded by Westfall.
Council Member Shriver inquired about the reallocation of funds. CFO Brian Kriss clarified that
Amendment 36 moves unused Hotel/Motel Tax funds to Economic Development, while
Amendment 38 reallocates existing Police Department funds from training supplies to furniture
and fixtures for the new police training facility.
AYES: Wootton, Shriver, Westfall, Cacini
NAYS: None
VOTE: 4-0
MOTION CARRIED
8.

New Business

Council Member Cacini requested to amend the May 5, 2026, minutes to reflect what the truth
was rather than an assumption made by the Mayor during that meeting. The City Attorney
and City Clerk advised that meeting minutes only reflect formal actions taken by the Council
and do not contain verbatim transcriptions of conversations between members. No action
was taken.
9.

Reports
This section is intended for the Mayor, Council Members, City Manager, and staff to make
announcements concerning municipal or community matters.
a) CFO

No report was given.
b) City Manager
No report was given.
c) City Council Members
Council Member Cacini announced that the Veterans Museum and American Legion will host
an event on Saturday from 9:00 a.m. to 3:00 p.m., featuring interviews by Senator Lankford's
staff and a free lunch for veterans and their families.
Council Member Westfall stated that he had no report.
Council Member Shriver stated that he had no report.
Vice Mayor Wootton announced the upcoming Touch a Truck event and encouraged
residents to participate in the city survey.

10.

Adjournment

The meeting adjourned at 7:58 p.m.

Vice Mayor
Ashley Furry, City Clerk

SCHOOL RESOURCE OFFICER CONTRACT
Between The City of Yukon and St. John Nepomuk Catholic School
School Year 2026-2027

This contract is made by and between the City of Yukon , Police Department,
herein ("City") and the St. John Nepomuk Catholic School , herein ("School") for the
purpose of establishing the terms under which the City shall provide the School with a
School Resource Officer and the compensation which shall be paid by the City and by
the School.
Witnesseth
For and in consideration of the mutual undertakings herein set forth , the City and
School agree as follows :
A. Assignment and Selection of School Resource Officer
1. City agrees to provide a police officer to serve as a School Resource Officer
(" SRO") at each of the following School locations:
a. St. John Nepomuk Catholic School and Church Campus , Yukon , OK.
2. The SRO shall be initially screened by the Yukon Police Department. A list of
approved Candidates will be forwarded to the principals of the aforementioned
schools; interview of the candidate officers will be done with the parties involved
(i.e. principal , chief, pastor and other staff) , a selection from the list of approved
candidates to serve as an SRO will be done following the interviews. If a principal
is not satisfied with the performance of the SRO assigned to his or her school , he
or she may request the Chief of Police or the authorized designee replace the
officer, and the Chief or the authorized designee shall make every attempt to do
SO.

3. The City shall assign the SRO to the school as their primary duty assignment,
and they will not regularly be assigned additional police duties. However, the City
reserves the right to reassign these officers in the event of an emergency or for
training .
B. Job Responsibilities of the SRO
1. The primary function of the SRO shall be to ensure the safety of the students and
faculty and provide campus security. Specifically, the SRO shall assist in limiting
access to the school grounds to authorized persons, provide police protection of
school property, personnel , and students, investigate criminal acts on school
grounds and serve as liaison between the school , the police department, juvenile
officials , probation officials , courts and other agencies of the juvenile justice
system .
2. The Principal shall retain his or her authority regarding all school issues. The
SRO shall determine all law enforcement issues. The SRO shall communicate
with the Principal regarding all law enforcement incidents on the campus or at
school related activities , and the Principal shall be involved in the decision

SCHOOL RESOURCE OFFICER CONTRACT
Between The City of Yukon and St. John Nepomuk Catholic School
School Year 2026-2027

making process involving custodial arrests . The SRO are solely responsible to
the Chief of Police or the authorized designee but shall work directly and in
cooperation with the Principal of the school to which they are assigned .
3. The SRO shall attend professional development training as required by the City,
School and SRO Training .
4. The SRO shall be available as a resource to provide information on topics on
which the officers have special competence due to their law enforcement
training. The SRO shall also attempt to identify and counter deviant behavior and
any other behavior that would be disruptive or unsafe to the students, faculty or
school property.
5. The SRO shall make themselves visible in a public relations role in order to
provide a highly visible presence deterrent on school property in order to
effectively promote security and order in the schools.
6. The SRO shall also attempt to provide guidance and direction for students,
parents and staff when appropriate; to work with school administrators to resolve
school-police problems; and to work with parents of troubled youth.
7. The Principal of the school to which an officer is assigned and the Chief of Police
may agree to establish and modify, as needed , rules and regulations concerning
the SRO duties and schedule so long as they both agree on such changes.
C. Hours of Work
1. Unless otherwise directed by the Principal , City shall assign officers to work
during the instructional days of the school year, Monday through Friday, eight
hours a day, with Saturday and Sunday off. Subject to the approval of the Chief
of Police, each Principal shall be responsible for determining a consistent eighthour schedule per day for the SRO assigned to that Principal's campus .
2. Any hours scheduled by the Principal outside of the standard eight-hour day for
the SRO, shall be paid to the officer by the School at the current security rate of
pay for school activities by the School.
3. The SRO may not work on School professional development days, during
summer school , or during student holidays unless requested by School. The
SRO will not routinely work during the summer vacation. If the SRO are utilized
during summer school or summer break, the School will provide a written request
for the officer ten (10) days in advance and shall pay the City for time worked .
4. If an SRO is not on campus , the City will not invoice the School for that day. In
the event the SRO is absent for a portion of a day, the City will only invoice the
School at a rate of $73.10 per hour.

2

SCHOOL RESOURCE OFFICER CONTRACT
Between The City of Yukon and St. John Nepomuk Catholic School
School Year 2026-2027

D. Consideration
1. The School agrees to pay the City for the use of the one (1) SRO a total sum of
$100 ,000 .00 for the period of (10) months, August through May of the contract
term. The School will pay the City $10 ,000 .00 a month after each completed
month of service. The City will pay any remaining balance of the officers' yearly
salary and benefits.
2. The City will provide law enforcement training and certifications , vehicle and
police equipment, including communications equipment needed to allow the
officers to contact headquarters and other officers . The School may provide any
radio equipment needed to allow the officers to communicate with school staff, if
desired by the school.
E. Term
This Contract shall be effective July 1, 2026 , to June 30 th , 2027. Either City or
School may cancel this contract by giving the other party thirty (30) days written
notice of cancellation . If this Contract is terminated prior to the end of the contract
year, School shall be entitled to a pro-rata reimbursement of unused funds by the
School.
F. Indemnification
The City waives , releases , indemnifies, and holds harmless, to the extent
authorized by law, the School from any and all claims, damages, injuries, cause
of action , or lawsuits arising out of the acts, or failures to act, of the SRO,
whether such acts or failures to act occurred on or off school property.
G. Miscellaneous
1. This Contract supersedes all prior agreements and representations concerning
the SRO and constitutes the complete agreement between the parties .
2. City and School agree that no promise or agreement which is not herein
expressed has been made to either party and that neither party is relying upon
statement or representation other than the terms stated in this Contract.
3. No amendments to this Contract shall be binding unless reduced to writing and
signed by both parties.
4. The City will maintain all official records of incidents and reports that are
generated as a result of police action or request for police services from any person
upon the property of the School.

3

SCHOOL RESOURCE OFFICER CONTRACT
Between The City of Yukon and St. John Nepomuk Catholic School
School Year 2026-2027

5. Records of the performance and service provided by the City will be maintained
by the City and stored at the police department. Individual officer evaluations will be
maintained in accordance with City policy and procedure .
6. Office space and furniture as well as computer equipment and electronic devices
may be provided by the School to allow the officer and administrators of the School
to communicate better. Police equipment shall only by used by the SRO.
AGREED TO:

AGREED TO:

City of Yukon

City of Yukon, Yukon Police Department

Vice Mayor
City of Yukon

D. Corn, Chief of Police
1ty of Yukon, Yukon Police Department

ATTEST:
ATTEST:
City Clerk, City of Yukon

City Clerk, City of Yukon

AGREED TO:

AGREED TO:

St. John Nepomuk Catholic School

St. John Nepomuk Catholic School

Father ohnM�'
St. John Nepomuk Catholic School

Gorge Meiwes, Principal
St. John Nepomuk Catholic School

ATTEST:

ATTEST:
C
St.

4

retary
tholic School

SCHOOL RESOURCE OFFICER CONTRACT
City of Yukon and Yukon Public Schools

of action, or lawsuits arising out of the acts, or failures to act, of the School
Resource Officers, whether such acts or failures to act occurred on or off District
property.
G. Miscellaneous
1. This Contract supersedes all prior agreements and representations concerning
the SRO(s) and constitutes the complete agreement between the parties.
2. City and District agree that no promise or agreement which is not herein
expressed has been made to either party and that neither party is relying upon
any statement or representation other than the tenms stated in this Contract.
3. No amendments to this Contract shall be binding unless reduced to writing and
signed by both parties.
4. The City will maintain all official records of incidents and reports that are
generated because of police action or requests for police services from any
person on the property of the District.
5. Records of the performance and service provided by the City will be
maintained by the City and stored at the police department.
6. Office space and furniture, as well as computer equipment and electronic
devices, may be provided by the District to allow the SRO(s) and Administrators
of the District to communicate better. Police equipment shall only be used by the
SRO(s).
AGREED TO:

AGREED TO:

City of Yukon

City of Yukon, Yukon Police Department

Vice Mayor

John D. Corn, Chief of Police
City of Yukon, Yukon Police Department

ATTEST:

ATTEST:

City Clerk

City Clerk

4

INTERLOCAL

GOVERNMENTAL

COOPERATION

AGREEMENT

into this
2026, by
day of ,
and
the
referred
Yukon",
to
as
"
hereinafter,
Oklahoma,
City of
City
of
each
such
the
hereinafter
referred
to
as
"
entity by
respective governing body
Bethany"
Bethany,

THIS AGREEMENT is made and entered

and

the

between

of Yukon,

appropriate action witnesseth:
WHEREAS, Yukon does have an adequate jail facility referred to as " jail facility", to be used
jail for the safe and secure detention and care of prisoners taken into custody by law
enforcement officers empowered to make lawful arrest for Bethany; and
as

a

WHEREAS. Bethany has a limited

municipal jail facility; and

WHEREAS, the parties hereto desire the jail facility to be made available for the use of
Bethany, pursuant to the terms set forth herein below, for safe and secure detention and care of
officers,
persons placed . ender arrest and taken into custody by Bethany law enforcement
from the Municipal
s)
empowered to make lawful arrests, and also held pursuant to lawful order(
Court of the City of Bethany.
NOW, THEREFORE, for good and valuable

consideration

herein contained, IT IS AGREED

AS FOLLOWS:

I. TERMS

OF AGREEMENT

agreement shall be from July 1, 2026, to June 30, 2027, and renewable
year basis at the option of the parties. Either party may terminate this
toyearagreement upon thirty ( 30)days written notice to the other party. And, yearly during the month of
June, the Chief of Police for the City of Yukon and the Chief of Police for the City of Bethany will
meet to review the contract and the services and make those recommendations to their respective
The terms

thereafter

on

of this

a

governing bodies concerning any revisions

deemed

necessary.

II. STATEMENT OF SERVICES

agrees to accept Bethany prisoners, defined as any person placed under lawful
by any Bethany law enforcement officer and taken into custody, in such numbers as can be
Yukon

arrest

accommodated

agreement

at the said

III. YUKON

Yukon

transported

facility.

is limited

This section

by the exceptions as noted

within

this

in Section V.

to

FOR SAFE AND SECURE

be

for

responsible
jail facility by Bethany

agrees

to the

RESPONSIBLE

standard security procedures

are followed

the

safe

and

secure

law enforcement officers

CUSTODY

custody

of

said

and agrees to

in order to prevent escape.

prisoners

ensure

that

agrees to follow all

Bethany
prescribed security procedures of the jail facility regarding the searching of incoming prisoners, and
remaining with said prisoner until the arresting officer is duly released by the jail staff or supervisor
on duty.
IV. BETHANY

RESPONSIBLE

FOR RECORDS

at the time of incarceration.
Bethany agrees to submit in writing any. charge(
s)
Any
sentences imposed by the Municipal Court shall be submitted to the jail staff in writing, signed by
the Municipal Judge, together with appropriate release also signed by the Judge. The Bethany
bond schedule shall be provided to the jail staff, however, bond money or releases shall be handled
by the proper Bethany official, or in accordance with attachment " A"if after hours or on weekends.
1

INTERLOCAL GOVERNMENTAL COOPERATION AGREEMENT

V. BASIC MEDICAL

Yukon

agrees to

provide

basic medical

CARE

to said

care

and self -care, defined as the care of any condition

prisoner, which

which can be treated

overThis may include such thecounter types of medications

supervisor.

Basic

medical

care also

includes

care

shall

include

sick call

by the prisoner himself.
be approved by the jail

as may
of any condition which

requires

immediate

assistance by a person trained in first aid procedures.
The cost of hospitalization,

prescription medication, surgical, and dental care shall be borne
part of Bethany to provide any required medical treatment prior
to incarceration shall provide sufficient basis for Yukon to refuse said prisoner admittance to said jail
facility under the terms of this agreement.

by the City of Bethany. Failure

The

on

jailer on duty shall

have the discretion

to refuse

prisoner from Bethany should the
jailer feel the prisoner needs medical examination or treatment prior to incarceration. Bethany shall
h a release from a licensed physician or physician'
provide Yukon wil:
s assistant stating said prisoner
is capable of being incarcerated without further detrimental
medical complications. The failure on
the part of Bethany to provide the required written medical release shall provide a sufficient basis
for Yukon to refuse the prisoner admittance into said jail facility under the terms of this agreement.
a

Any Bethany prisoner, on an emergency basis, may be taken to the hospital for treatment or
examination

at the discretion

of the jail staff

or

supervisor on duty, and any cost incurred

from said

treatment or examination shall not be the responsibility of the City of Yukon. To the extent permitted

by law, Bethany

agrees

to hold

harmless

Bethany shall provide transportation
examination, or hospitalization.

and

indemnify the City of Yukon for any such charges.
security for any Bethany prisoner needing treatment,

and

VI. COST PER DAY

The cost per day for each

Bethany prisoner detained and cared for in the Yukon jail facility to
be paid by Bethany to Yukon shall be Forty Dollars and No Cents ($ 42.
00)per day for each
prisoner for the term hereof. A day for the purpose of this agreement is a calendar day, or any part
thereof, and not a four
twenty24) hour period of time. Said rate is subject to renegotiation and
(
event
in
the
this
agreement is renewed or extended at the expiration hereof.
adjustment
The fee for housing each prisoner shall be paid for each and every day or part thereof a
is incarcerated in the jail facility on a City charge(
or if for State charge(
the
s),
s)

Bethany prisoner
prisoner

will be cansidered

a

Bethany shall provide
Bethany prisoners.

Bethany prisoner
necessary

until the

equipment

VII. BILLING

Yukon shall submit

prisoner

and

is booked

into the

County jail.

supplies for booking and discharge of

PERIOD

billing shall
with which
s)
offense(
the prisoner was charged, the date the prisoner was released from the Yukon jail facility, and the
total cost of the prisoner'
s incarceration.
Bethany agrees to promptly remit payment for the
statement sent by Yukon for performance of services called for under this agreement.
a

monthly

bill to Bethany for prisoner services. The monthly

list the prisoner'
s name, date of birth, date the prisoner

was

incarcerated, the

INTERLOCAL GOVERNMENTAL COOPERATION AGREEMENT
VIII. RECORDS AND PERSONNEL
The Yukon Police Department will maintain control over all personnel provided to the jail
facility by the City of Yukon. All records initiated or generated by the Yukon Police Department will
be maintained by the Yukon Police Department.
IX. HOLD HARMLESS CLAUSE
To the extent allowed by law, Bethany hereby agrees to indemnify and hold Yukon harmless
for any claim, action or cause of action including the cost of litigation and attorney fees arising from
the arrest or wrongful incarceration of persons under this agreement.
IT IS FURTHER AGREED that Bethany, to the extent allowed by law, shall hold harmless
and indemnify Yukon for any hospital, doctor, or other medical expenses associated with the care
and custody of a Bethany prisoner.
IT IS FURTHER AGREED that Bethany shall reimburse Yukon any expenses resulting from
the repair of any damages caused by Bethany's prisoners to the jail facility.
APPROVED this _____ day of _____, 2026, by the City of Yukon.
THE CITY OF YUKON

Vice Mayor
ATTEST:
CITY CLERK

�

,;L /1/ day of -.,JU/le'APPROVED this _____

, 2026, by the City of Bethany

Amanda Sandoval, Mayor

3

CANADIAN COUNTY CHILDREN’S JUSTICE CENTER
7905 East HWY 66 El Reno, OK 73036
(405) 262-0202

INTERAGENCY MEMORANDUM OF UNDERSTANDING
The Canadian County Children’s Justice Center, as licensed by the Office of Juvenile Affairs,
agrees to provide a Community Intervention Center (CIC) to local law enforcement agencies
and municipalities serving youth in Canadian County, pursuant to 10A O.S. § 2-7-305. The
Community Intervention Center at the Canadian County Children’s Justice Center will
hereafter be referred to as (CCCJC-CIC).
This Memorandum of Understanding is entered into effect with Yukon Police Department, a
municipality serving youth within Canadian County, agreeing to access the aforementioned
CIC.
CCCJC-CIC will:
•
•
•
•

Operate and maintain a facility which is open 24hours/day, 7-days/week;
Provide a safe and secure environment for juveniles who have been/are in violation
of a municipal ordinance or state law;
Create alliance between law enforcement, parents, and community;
Provide intake assessment and screening services, which include:

Verification of CCCJC-CIC admittance criteria (via on-call bureau staff). Once admitted,
continued intake to include:
1. Initial intake documentation provided by law enforcement and juvenile
2. Enter/ Update JOLTS
3. Provide Center and Community Referrals as needed
4. Release to Parent, Guardian, or another verified Responsible Adult
5. Maintain accurate records for local Court Systems (Both Municipal and District)
6. Conduct universal screening to identify additional service needs and make
referrals as necessary
7. Conduct follow-up with parent/guardian regarding referrals for services
Yukon Police Department will:
•
•

Call Canadian County Juvenile Bureau on-call phone (405) 301-2574 to access CIC
Transport juvenile offenders to CCCJC-CIC secure facility located at 7905 East
Highway 66, El Reno, OK 73036

•
•
•

•

Ensure juvenile receives proper medical clearance as necessary (following same
guidelines and procedures required for youth admitted to detention);
Officers will assist CCCJC-CIC staff by providing relevant identifying information
upon intake;
Officers will complete a pat-down search of the juvenile’s person and clothing for
any contraband items; officers will confiscate contraband items from juvenile and
remove from the premises.
Law Enforcement will be responsive to a call by CCCJC-CIC staff should more
information be needed.

In the event a youth’s guardian is unable to be contacted/located: the admitting Law
Enforcement officer or representative from the admitting LE agency will return to CIC no
later than 23 hours from time of admission to discharge. The LE agency may be permitted
to re-admit the youth if deemed appropriate and necessary.
This Agreement will be reviewed annually, on July 1, and updated as necessary. This
agreement is effective upon signature of the partnering agencies’ representatives. Revisions
may occur as deemed necessary upon mutual agreement and signed. Dissolution of this
agreement may occur by either party with 30 day written notification provided.
Agreement Signatures
Yukon Police Department
_____________________________________
Name/Title of Approving Official

__________
Date

Canadian County Children’s Justice Center
_____________________________________
Mallory Poplin, Executive Director

__________
Date

CITY OFYUKON
MEMORANDUM

DATE: June18,2026
TO:

JeffDeckard –CityManager
BrianKriss – Assistant CityManager
AshleyFurry –CityClerk

FROM:

JoshGotcher –Technology Director

SUBJECT: CouncilApproval ofTylerTechnologies Software Maintenance Renewal

Expenditure
MEMORANDUM

TheCity’sannual software maintenance renewal forTylerTechnologies products
isdueJuly1,2026.Theseproducts support criticaloperations forFinancial, Utility
Billing, HumanResources, andCourtservices.
Irespectfully request thatanitembeplacedontheJune30,2026, CityCouncil
agenda toauthorize theexpenditure of $
109,718.90forthisrenewal. The
payment willbemadetoTylerTechnologies fromtheITDepartment’sFY2026–
2027budgetafterthenewfiscalyearbegins.

City ofYukon | P. O.Box 850500 | Yukon, OK 73085

0

i

Remittance:

tyler

Tyler Technologies,

technologies

FEIN

(

Inc.

INVOICE

203556 )

Document

P. O. Box
ox 203556
Dallas,

No.

C1100- 00285835

Date

Page

06/ 01/ 26

1 of 2

TX 75320- 3556

Questions:
Phone:

1- 800- 772- 2260

Email:

Bill To:

YUKON,

Delivery To:

ST

OK 73099- 1220

Bill to Address

45154

L00000023791

10/ 01/ 09

10/ 01/ 09

Pro Utilities

02/ 21/ 12

06/ 26/ 24

07/ 01/ 2026-

06/ 30/ 2027

Cashiering-

Maintenance

07/ 01/ 2026-

06/ 30/ 2027

Laserfiche

CRM Suite

Output

36, 084. 36

Interface-

1

1, 500. 00

1, 500. 00

1

0. 00

0. 00

1

0. 00

0. 00

19, 709. 62

19, 709. 62

Maintenance

06/ 30/ 2027

Maintenance

06/ 30/ 2027

06/ 30/ 2027

Processor

Server-

Maintenance

06/ 30/ 2027

Third- Party Printing Interface-

Maintenance

06/ 30/ 2027

Utility Payment Import InterfaceCourt

Online

Component

07/ 01/ 2026-

06/ 30/ 2027

Enforcement

Mobile

07/ 01/ 2026-

06/ 30/ 2027

Interface-

My Civic Utility Access
Justice

Interface-

Criminal

Annual

Custom

Fees

Maintenance

Suite

Interface-

Maintenance

06/ 30/ 2027

Case Manager-

Maintenance

06/ 30/ 2027

Export for Utilities&

07/ 01/ 2026-

Subscription

06/ 30/ 2027

Court

07/ 01/ 2026-

Maintenance

06/ 30/ 2027

Custom Penalty CalculationLaserfiche

Maintenance

06/ 30/ 2027

07/ 01/ 2026-

05/ 01/ 10

36, 084. 36

Utility Meter- Reader Interface- Maintenance

07/ 01/ 2026-

02/ 01/ 10

Price

06/ 30/ 2027

Forms Overlay-

Municipal

09/ 01/ 09

Fees

Extended

Utility Billing Water/ Gas- Maintenance

07/ 01/ 2026-

02/ 01/ 10

Annual

Unit Price

Utility Access

07/ 01/ 202608/ 31/ 18

7/ 1/ 2026

Quantity

07/ 01/ 202607/ 29/ 25

Due Date

Net30

Billing Schedule

07/ 01/ 202609/ 11/ 14

Terms

USD

211- 2009YU KO N O

07/ 01/ 202606/ 01/ 10

Currency

S B 11000- 000012341

07/ 01/ 202610/ 01/ 09

ST

OK 73099- 1220

Sales Order

07/ 01/ 202603/ 01/ 10

ID

L00000023791

07/ 01/ 202609/ 01/ 09

Address

Delivery

Description
ERP

08/ 31/ 18

YUKON,

ID

PO#

Date

CITY OF YUKON
500 W MAIN

Cust#

Contract

com

CITY OF YUKON
500 W MAIN

Cust

ar@tylertech.

Press 2

06/ 30/ 2027

Court-

Maintenance

Remittance:

ty

er

Tyler Technologies,
FEIN

Inc.

INVOICE

203556 )

P. O. Box
ox 203556
Dallas,

Document

TX 75320- 3556

No.

C1100- 00285835

Date

Page

06/ 01/ 26

2 of 2

Questions:

Contract

Date

Phone:

1- 800- 772- 2260

Email:

ar@tylertech.

Press

com

Description
ERP

10/ 01/ 09

Quantity

Pro Financials

Data Dictionary07/ 01/ 2026-

09/ 01/ 09

Laserfiche

Payroll-

Human

Core

Purchase

Fixed Assets-

Laserfiche

Base

Package-

457. 44

457. 44

6, 738. 59

6, 738. 59

Maintenance

Maintenance

06/ 30/ 2027
Maintenance
06/ 30/ 2027
Suite

Interface-

Maintenance

06/ 30/ 2027

Distributed Time Sheet Entry07/ 01/ 2026-

12/ 20/ 24

Maintenance

06/ 30/ 2027

Financial

07/ 01/ 202607/ 03/ 19

Maintenance

06/ 30/ 2027

Orders-

07/ 01/ 202609/ 01/ 09

Maintenance

06/ 30/ 2027

Financials-

07/ 01/ 202610/ 01/ 09

45, 228. 90

06/ 30/ 2027

07/ 01/ 202610/ 01/ 09

45, 228. 90

06/ 30/ 2027

Resources

07/ 01/ 202610/ 01/ 09

Price

06/ 30/ 2027

Project Accounting07/ 01/ 2026-

08/ 01/ 10

Fees

Extended

Maintenance

07/ 01/ 202610/ 01/ 09

Annual

Unit Price

Maintenance

Interface-

07/ 01/ 202610/ 01/ 09

2

Maintenance

06/ 30/ 2027

Positive Pay- Maintenance
07/ 01/ 2026Third

02/ 01/ 10

06/ 30/ 2027

Party Annual

System

Software

07/ 01/ 2026Technical
01/ 01/ 10

Fees

Non SQL

06/ 30/ 2027
Services

Annual

Fees

Disaster Recovery Services
07/ 01/ 2026-

06/ 30/ 2027

ATTENTION"

Subtotal

109, 718. 90

Order your checks and forms from
Tyler

Business

Forms

Tylerbusinessforms.
100%

compliance

at

877- 749- 2090 or

Sales Tax

0. 00

Total

109, 718. 90

com to guarantee
with your

software.

Remittance:
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: [email protected]

Bill To:

CITY OF YUKON
500 W MAIN ST
YUKON, OK 73099-1220

Delivery To:

INVOICE
Document No.
CI100-00285835

Date
06/01/26

CITY OF YUKON
500 W MAIN ST
YUKON, OK 73099-1220

Cust #

Bill to Address ID

Delivery Address ID

Currency

Terms

Due Date

45154

LOC000023791

LOC000023791

USD

Net30

7/1/2026

Cust PO#

Sales Order

Billing Schedule

SBI1000-000012341

211-2009YUKONO

Contract Date

Description

08/31/18

ERP Pro Utilities Annual Fees
Utility Access
07/01/2026 - 06/30/2027

Quantity

Unit Price

Extended Price

$36,084.35

$36,084.35

10/01/09

Cashiering - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Utility Billing Water/Gas - Maintenance
07/01/2026 - 06/30/2027

09/01/09

Laserfiche CRM Suite Interface - Maintenance
07/01/2026 - 06/30/2027

03/01/10

Forms Overlay - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Utility Meter-Reader Interface - Maintenance
07/01/2026 - 06/30/2027

06/01/10

Output Processor Server - Maintenance
07/01/2026 - 06/30/2027

09/11/14

Third-Party Printing Interface - Maintenance
07/01/2026 - 06/30/2027

07/29/25

Utility Payment Import Interface - Maintenance
07/01/2026 - 06/30/2027

08/31/18

Court Online Component
07/01/2026 - 06/30/2027

1

$1,500.00

$1,500.00

02/21/12

Enforcement Mobile Interface - Maintenance
07/01/2026 - 06/30/2027

1

$0.00

$0.00

06/26/24

My Civic Utility Access Interface - Subscription
07/01/2026 - 06/30/2027

1

$0.00

$0.00

$19,709.62

$19,709.62

02/01/10

Municipal Justice Annual Fees
Custom Penalty Calculation - Maintenance
07/01/2026 - 06/30/2027

09/01/09

Laserfiche Court Suite Interface - Maintenance
07/01/2026 - 06/30/2027

02/01/10

Criminal Case Manager - Maintenance
07/01/2026 - 06/30/2027

05/01/10

Custom Export for Utilities & Court - Maintenance
07/01/2026 - 06/30/2027

Page
1 of 2

Remittance:
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: [email protected]
Contract Date

Description

10/01/09

ERP Pro Financials Annual Fees
Data Dictionary - Maintenance
07/01/2026 - 06/30/2027

09/01/09

Laserfiche Interface - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Payroll - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Project Accounting - Maintenance
07/01/2026 - 06/30/2027

08/01/10

Human Resources Base Package - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Core Financials - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Purchase Orders - Maintenance
07/01/2026 - 06/30/2027

10/01/09

Fixed Assets - Maintenance
07/01/2026 - 06/30/2027

09/01/09

Laserfiche Financial Suite Interface - Maintenance
07/01/2026 - 06/30/2027

07/03/19

Distributed Time Sheet Entry - Maintenance
07/01/2026 - 06/30/2027

12/20/24

Positive Pay - Maintenance
07/01/2026 - 06/30/2027

INVOICE
Document No.
CI100-00285835

Quantity

Date
06/01/26

Unit Price

Extended Price

$45,228.90

$45,228.90

Third Party Annual Fees
System Software Non SQL
07/01/2026 - 06/30/2027

$457.44

$457.44

02/01/10

Technical Services Annual Fees
Disaster Recovery Services
07/01/2026 - 06/30/2027

$6,738.59

$6,738.59

01/01/10

**ATTENTION**
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
Tylerbusinessforms.com to guarantee
100% compliance with your software.

Subtotal

$ 109,718.90

Sales Tax

$0.00

Total

$ 109,718.90

Page

2 of 2

1JJ.1kon's
7BEST
oKL~~?-~ll i

~ --=-·-

DATE:

June 8, 2026

TO:

Brian Pillmore, Mayor

CC:

Jeff Deckard, City Manager
Ashley Furry, Assistant City Manager

FROM:

Nick Rice, Project Management Director

RE :

Merchant McIntyre Memo

MEMORANDUM

Staff has utilized Merchant McIntyre Associates to assist with identifying federal
funding opportunities, developing competitive applications, coordinating
supporting documentation, and providing guidance throughout the federal
grant process. While the agreement has been in place since January 2024, it
appears the City may not have fully utilized all services available under the
agreement during portions of 2024 and 2025.
Since late 2025, staff has increased coordination with Merchant McIntyre
through regularly scheduled biweekly meetings, with additional weekly meetings
occurring during active grant development efforts. As a result, Merchant
McIntyre has become an active extension of City staff in identifying and
pursuing federal funding opportunities.
The City currently has several significant federal funding opportunities in various
o ped with Merchant McIntyre's assistance. The
stages of review that were devel_
current status of those efforts is outlined below:
Project

Amount

Current Status

Community Park Safety
& Infrastructure
Improvements (CPF)

$1,229,000

Passed the House THUD
Committee at the full
requested amount.

P. 0. Box 850500

Yukon, OK 73085

T: 405.350.3939

F: 405.350.8926

yukonok.gov

Awaiting final
Congressional action.
BUILD Grant

Pending

Under review by USDOT.
Award announcements
are anticipated during
2026.

SS4A Implementation
Grant

$3,312,454

Under review by USDOT.
Awards are typically
announced in the fall.

Additionally, during the federal funding effort related to the Wastewater
Treatment Plant project, Merchant McIntyre identified that separate
applications were being prepared for the same project by different consultants.
To avoid presenting duplicate requests that could negatively impact the City's
credibility, Merchant withdrew its application while continuing to support federal
advocacy efforts associated with the project. The City ultimately secured
funding for that project in the amount of $1,640,000.
Given the substantial staff time already invested in these initiatives, the existing
relationsh ips established with Congressional offices and federal agencies, and
the continuity required to effectively manage these ongoing efforts, staff
believes it would be premature to discontinue services at this time.
Staff recommends renewal of the agreement with Merchant McIntyre
Associates through the conclusion of the current federal funding cycle.
Following final determinations on these pending applications, Council and staff
will be better positioned to evaluate the effectiveness of the partnership and
determine the City's long-term approach to federal grant consulting services.

P. 0. Box 850500

Yukon, OK 73085

T: 405.350.3939

F: 405.350.8926

yukonok.gov

SERVICE AGREEMENT
CITY OF YUKON, OK (the “City”) agrees to retain MERCHANT MCINTYRE & ASSOCIATES, LLC
in Washington, D.C. (“MM”) (together, the “Parties”), a Delaware limited liability company with
a principal place of business in Washington, DC, for government relations services commencing
on July 1, 2026, and terminating on December 31, 2026 (the “Term”).
Fee. During the Term of this Agreement, the City agrees to pay MM a total professional fee of
$8,000 per month, billed monthly in advance. Payment shall be due on receipt and made payable
to MM each month at the address listed on the MM invoice(s). Federal funds may not be used to
pay MM professional fees.
Deliverables. MM shall produce the following deliverables during the Initial Term of this
Agreement:
1. Continue to identify specific federal funding objectives and potential federal funding requests
for the City.
2. Arrange substantive Congressional and Executive Branch meetings with staff and federal
program officers who have jurisdiction over the funding MM targets for the City, based on
forecasted federal grants and the timing of the City’s federal grant submissions.
3. Support the City in all facets of the federal grant process, including planning, partnership
development, grant writing, budget development, proposal submission, and administrative
requirements.
4. Build, strengthen, and help leverage relationships with the City’s Congressional delegation,
the Administration, and other key decision-makers to support the City’s position on federal
legislation, including appropriations.
Assurances. In its capacity as a consultant, MM shall make its best effort to assist the City in
pursuing its federal funding and government relations objectives. The nature of these objectives
shall be determined by the City’s leadership with the advice and assistance of MM. In this role,
MM shall plan and implement all government relations strategies designed to accomplish the
City’s federal funding objectives; assist in the preparation of grant applications and supporting
materials for the initiatives; develop meetings with Members of Congress, congressional staff, and
federal agency decision-makers to advance the funding initiatives; and serve as liaison to federal
agencies relevant to the funding initiatives. the City agrees to frequent communication with MM
and to provide MM the necessary information in real time to help MM plan and implement
strategies.
Fee Increase. Based on performance, MM and the City may determine a new monthly retainer at
any time during the Term of this Agreement, commensurate with MM’s performance on behalf of
the City.
Merchant McIntyre & Associates, LLC | 1634 Eye Street, NW, Suite 200 | Washington, DC 20006

Merchant McIntyre Service Agreement – Page 2 of 2

Assignment. No other party shall assign any of its rights or delegate any of its duties or obligations
under this Agreement without the express written consent of the other party.
***
IN WITNESS THEREOF, the parties hereto have executed or approved this Agreement on the
dates below their signatures.

________________________________
Brent W. Merchant
Principal and Co-Founder
Merchant McIntyre & Associates, LLC

________________________________
The Honorable Brian Pillmore
Mayor
City of Yukon, OK

Date: ____________________________

Date: ____________________________

ATTEST:
________________________________
Ashley Furry, City Clerk
City of Yukon, OK
Date: ___________________________

####

DATE:

June 30, 2026

TO:

Brian Pillmore, Mayor
Jordan Westfall, Council Member
Adam Shriver, Council Member
Rick Cacini, Council Member

CC:

Jeff Deckard, City Manager
Nick Rice, Project Manager

FROM:

Ryan McClure, Parks & Recreation Director

RE:

Lease Agreement – Yukon Fine Arts Center
MEMORANDUM

The item before you is to consider approving the 1-year lease agreement with
Yukon Public Schools to allow the City of Yukon to utilize the Yukon Fine Arts
Center for various programs and events throughout the year. Potential activities
include concerts, movie nights, e-sports leagues and tournaments, dance and
music classes, community meetings, City staff events, and other opportunities.
There is an option for annual lease renewals with approval from the City of
Yukon and Yukon Public Schools.
If approved, the City would be responsible for the following expenses:
•
•

•
•
•

Rent - $1 per year
Utilities – gas, water, heating and cooling, electricity, internet, phone
o Estimated expenses
▪ Gas - $236/month
▪ Water - $210/month
▪ Electric - $2000/month
Insurance costs
o $5683/year ($474/month)
Staffing costs
Minor facility improvements and repairs
P. O. Box 850500

Yukon, OK 73085

T: 405.350.3939

F: 405.350.8926

yukonok.gov

•
•
•

o Yukon Public Schools is responsible for major repairs
Snow removal
Trash removal
Other expenses

$50,000 is included in the Parks and Recreation general fund budget for the next
fiscal year to cover these expenses and other expenses.
The Yukon School Board approved the lease agreement during their June
meeting.
Thank you for your consideration.

P. O. Box 850500

Yukon, OK 73085

T: 405.350.3939

F: 405.350.8926

yukonok.gov

LEASE AGREEMENT
1.

DEFINITIONS AND BASIC PROVISIONS.
1.1

Effective Date of “Lease”:

July 1, 2026

1.2

“Tenant”:

City of Yukon
500 West Main Street
Yukon, OK 73099
Attn: Parks and Recreation Director
Telephone: (405) 318-4414
Email: [email protected]

1.3

“Landlord”:

Yukon Public Schools
600 Maple Street
Yukon, Oklahoma 73099
Attn: Chief Operating Officer
Telephone: (405) 330-5975
Email: [email protected]

1.4
“Building”: The approximately 38,700 square foot building located at 850 Yukon
Avenue, Yukon, Oklahoma 73099, known as Yukon Fine Arts Center (the “Facility”).
1.5

“Lease”: This Lease Agreement, as amended from time to time.

1.6
“Premises”: The Premises, commonly known as The Fine Arts Building, consists
of the following: the auditorium, lobby/commons, dressing rooms, restrooms, offices,
entranceways, sidewalks, access drives, drive aisles, landscaped areas and scheduled use of the
outdoor parking lot.
1.7
“Term”: The term of this Lease shall be a period of one (1) year, commencing on
July 1, 2026 and ending June 30, 2027 with the option to renew yearly upon mutual agreement.
Notwithstanding the foregoing, each party shall have the opportunity to review this Lease at the
end of the first year, and thereafter on an annual basis. In the event either party’s annual review
determines a necessity for early termination, such termination shall be made by providing written
notice to the other party no later than one hundred twenty (120) days prior to the then current
yearly anniversary date and this Lease shall terminate as of the last day prior to the then current
yearly anniversary date. In the absence of the foregoing, Landlord agrees to submit the Lease for
annual renewal each July.
1.8

“Rent”: Rent shall be as follows:
Term

Annual Base Rent Amount

Installments of Rent

July 1, 2026 - June 30, 2027

See 3.1 below

See 3.1 below

Lease Agreement – City of Yukon / Yukon Public Schools
#9070331v1

Page 1

1.9

Use of Premises.

(i)
Tenant shall use and occupy the Premises solely for the purpose of the
Permitted Uses and for no other purpose without the prior written consent of Landlord, not
to be unreasonably withheld. Tenant shall not change, expand, or add to the Permitted Use
of the Premises without first obtaining Landlord’s written approval. For purposes of this
Lease, the term “Permitted Use” shall mean and include any lawful gatherings including,
without limitation, assemblies, town halls, public and private meetings, speaking
engagements, artistic performances, recreation programs and special events.
(ii)
Any request for an additional or different use of the Premises must be
submitted to Landlord in writing at least sixty (60) days prior to the proposed
commencement of such additional use. Approval of any additional use shall be at
Landlord’s sole discretion and must be granted in writing to be effective.
(iii) The use of alcoholic beverages shall not be permitted within the Facility or
anywhere on the Premises.
2.

GRANTING CLAUSE AND OPTION TO EXTEND LEASE TERM.

2.1
Granting Clause. Landlord hereby demises and leases to Tenant, and Tenant hereby
leases from Landlord, the Premises, as described above, to have and to hold such Premises for the
Term of the Lease, as may be extended pursuant to the terms of Section 1.7 hereof. For the
avoidance of doubt, the parties acknowledge and agree that this Lease entitles Tenant to use of the
auditorium, lobby/commons, restrooms, and entranceways twenty-four hours a day, seven days a
week. Tenant will have access to the parking lot during after school hours; typically, 4:00 pm-6
am Monday through Friday and all day Saturday-Sunday. Landlord will have scheduled events
hosted by the district in which Landlord will utilize the Premises. Landlord will provide the
scheduled event dates one month in advance. Landlord also reserves the right to utilize the
Premises during after school hours upon mutual agreement. This Lease is a net lease (except as
otherwise provided herein) and, Tenant shall be responsible for all costs associated with the routine
and ordinary maintenance, and the operation and use of the Premises, including, the costs of water,
heating and cooling, electricity, gas, internet, phone, maintenance and repair of the walls, floors
and ceiling, snow removal, trash removal, grounds keeping and all improvements associated
therewith. All utilities including water, heating and cooling, electricity, gas, internet, and phone as
well as any ongoing monthly invoices associated with the Premises will be transferred to The City
of Yukon within 48 hours of the execution of this Lease. Upon termination of this Lease, the above
mentioned utilities and monthly invoices will be transferred back to the District within 48 hours.
3.

RENT.

3.1
Payment of Rent. Tenant will pay Landlord rent in an amount equal to $1 per year
(“Rent”). All rental payments shall be payable in advance, beginning on July 1, 2026 and
continuing thereafter on the 1st day of each fiscal year (July 1) until termination of this Agreement.
Subject to the terms and conditions of this Section 3.1, Tenant may make improvements (the
“Improvements”) to the Facility with prior approval of the Landlord. Tenant and Landlord shall
mutually agree in writing upon the Improvements to be installed, the cost of the Improvements,

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the contractor(s) to be used in connection with the installation of the Improvements, and the dates
and times when the Improvements will be installed. All Improvements shall be made free of all
liens and encumbrances and in compliance with all applicable laws. Tenant shall indemnify and
hold Landlord harmless from and against any such lien, encumbrance or violation of law in
connection with the installation of the Improvements. The filing of any lien or encumbrance, or
the violation of any law, in connection with the installation of the Improvements shall constitute
an Event of Default hereunder Section 11.1. In the event that the Lease is terminated by Landlord
pursuant to Section 11.2, then Landlord shall keep all Improvements installed at the Premises.
3.2
Deposit.
4.

Security Deposit. The Tenant shall not be required to pay the Lessor a Security

IMPROVEMENTS.

4.1
Excepting the Improvements mutually agreed upon by the parties pursuant to
Section 3.1, Tenant shall not make any alterations, additions or improvements to the Premises
without the prior written consent of Landlord.
5.

REPAIR AND MAINTENANCE.

5.1
Maintenance. Tenant shall, at its expense, maintain the Premises and perform
repairs as necessary to assure that the Premises are kept in a state of good repair, ordinary wear
and tear excepted. Specifically, routine maintenance and preventable property damage are the
responsibility of the lessee. Ordinary wear and tear due to reasonable use (e.g. faded paint, worn
carpet, etc.) are the responsibility of the Landlord.
5.2
Custodial Services. Tenant is responsible for all custodial services related to their
use of the Facility, including trash removal, general facility cleaning and restroom sanitation.
Additionally, the Tenant shall secure the Building to prevent access by unauthorized individuals.
5.3
Condition at Commencement. Prior to the Commencement Date, the parties shall
conduct a joint inspection of the Premises to identify any deferred maintenance and/or repairs
needed with respect to the Facility and/or the Common Areas. The parties will determine their
respective responsibilities for such Capital Repairs. Except for items identified during the joint
inspection, Tenant acknowledges that the Facility and Premises are being accepted in “AS IS”
condition.
5.4
Access. Landlord or Landlord’s agents and/or Authorized Representatives shall
have the right during the Lease Term to enter upon the Leased Premises at all reasonable times
after reasonable notice to Tenant.
5.5
Major Repairs. For avoidance of doubt, Landlord shall retain responsibility for
HVAC repairs and replacements, structural and roof maintenance and repairs. Provided, if any of
the foregoing repairs are necessary due to the negligence of the Tenant, Tenant shall be responsible
for such repairs.

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6.

INSURANCE.

6.1
Tenant Insurance. Throughout the Term, Tenant shall, at its sole cost and expense,
keep in full force and effect the following insurance:
(i)
Commercial general liability insurance insuring Tenant against any liability
arising out its use, occupancy or maintenance of the Premises. Such insurance shall be in
the amount of at least One Million Dollars ($1,000,000.00) per occurrence, and Two
Million Dollars ($2,000,000.00) in the aggregate; and
(ii)
Premises.

Insurance covering Tenant’s property and equipment located on the

All such insurance policies shall name Landlord as an additional insured and shall not be subject
to cancellation or modification without at least thirty (30) days prior written notice to Landlord.
Tenant shall provide the certificate of insurance to show coverage to Landlord prior to the
commencement date of this Lease, on each anniversary of the commencement date of this Lease
and upon the written request of Landlord.
6.2
Landlord Insurance. Landlord, at Landlord’s sole cost and expense, shall maintain
such property, casualty and liability insurance insuring Landlord and the Premises as Landlord
shall determine in its commercially reasonable discretion.
7.

MULTI INDEMNITY.

7.1
To the extent allowable by Oklahoma Law, Tenant agrees to indemnify and hold
Landlord harmless of and from all claims, demands, actions and proceedings asserted against
Landlord arising out of acts or omissions of Tenant or its agents or employees, except to the extent
that such claims, demands, actions and proceedings are the result of the negligence or wrongful
act of the Landlord or its agents or employees. To the extent allowable by Oklahoma Law.
Landlord agrees to indemnify and hold Tenant harmless of and from all claims, demands, actions
and proceedings asserted against Tenant arising out of acts or omissions of Landlord or its agents,
employees or invitees, except to the extent that such claims, demands, actions and proceedings are
the result of the negligence or wrongful act of the Tenant or its agents or employees.
8.

ASSIGNMENT AND SUBLEASING.

8.1
Landlord Assignment. Landlord shall have the right, subject to Sections 16.1 –
16.3 herein, to sell, transfer, assign, mortgage or convey this Lease, or the Premises, and nothing
contained in this Lease shall be construed as a restriction upon Landlord’s right to do any of the
foregoing; provided that Tenant shall have the right to continued quiet enjoyment under this Lease,
and that any assignee must be required to assume all obligations and responsibilities of Landlord
owed to Tenant under this Lease.
8.2
No Sublease. Tenant shall not sublease the premises without prior written consent
from the Landlord. Any attempt by the Tenant to assign or sublease the property without such
consent is strictly prohibited.

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8.3
Licenses. During this Lease Term, Tenant shall have the right to grant temporary
revocable licenses to third-parties from time to time related to the use of the Facility for singular
and/or periodic events.
9. FIRE AND CASUALTY DAMAGE.
If the Premises should be totally or partially destroyed, or a substantial portion of the Premises
should be damaged by fire or other casualty such that rebuilding cannot be completed within one
hundred twenty (120) working days after the date of the casualty, then, unless otherwise agreed,
this Lease shall terminate, effective as of the date of such casualty. In the event of such termination,
the Rent shall be abated for the unexpired portion of the Lease, effective as of the date of such
casualty. In the event that rebuilding can take place within thirty (30) working days, then Landlord
shall rebuild, and Tenant’s Rent shall be abated during the time of rebuilding.
10.

HOLDING OVER.

If Tenant should remain in possession of the Premises after the expiration of the Term of this
Lease, without the execution by Landlord and Tenant of a new lease or an extension of this Lease,
then Tenant shall be deemed to be occupying the Premises as a month to month tenant, subject to
all the covenants and obligations of this Lease, and at a monthly rental of $500.
11.

DEFAULTS.

11.1 Events of Default. Each of the following acts or omissions of Tenant or occurrences
shall constitute an “Event of Default”:
(i)
Failure or refusal by Tenant to timely pay Rent, and such failure continues
for a period of fifteen (15) days following written notice.
(ii)
Failure to perform or observe any covenant or condition of this Lease by
Tenant to be performed or observed, other than the payment of Rent, upon the expiration
of a period of thirty (30) days following written notice to Tenant of such failure unless
curing such failure takes longer than thirty (30) days. If curing such failure takes longer
than thirty (30) days, an “Event of Default” will exist only if Tenant fails to commence
such cure efforts within the initial thirty (30) day period and to diligently prosecute the cure
to completion by no later than thirty (30) days thereafter.
11.2 Remedies. If any Event of Default shall occur, Landlord may, at Landlord’s option, in
addition to all other rights and remedies given hereunder or by law or equity, do any one or more
of the following:
(i)
Terminate this Lease, in which event Tenant shall immediately surrender
possession of the Premises to Landlord.
(ii)
Enter upon and take possession of the Premises and expel or remove Tenant
and any other occupant therefrom, with or without having terminated the Lease.
(iii)

Alter locks and other security devices at the Premises.

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12.

NOTICES.

Any notice which may or shall be given under the terms of this Lease shall be in writing and shall
be either delivered by hand (including commercially recognized messenger and express mail
service), sent by United States mail, registered or certified, return receipt requested, postage
prepaid, by recognized overnight courier, or by email or facsimile provided a hard copy is mailed
to the other party within two (2) business days thereafter, if for Landlord, at the address specified
on page 1 hereof, or if for Tenant, at the address specified on page 1 hereof, or at such other
addresses as either party may have theretofore specified by written notice delivered in accordance
herewith. Such address may be changed from time to time by either party by giving notice as
provided herein. Notice shall be deemed given when delivered, if delivered by hand, or upon
receipt upon evidence of receipt, if sent by mail, one business day after delivery to the courier if
sent by overnight courier, or the next business day following transmittal if by email or facsimile.
13.

BROKERAGE.

Landlord and Tenant represent and warrant to the other that it has dealt with no broker, agent or
other person in connection with this transaction, and that no broker, agent or other person brought
about this transaction. Each party agrees to indemnify and hold the other harmless from and against
any claims by any other broker, agent or other person claiming a commission or other form of
compensation by virtue of having dealt with Tenant or Landlord with regard to this leasing
transaction. The provisions of this paragraph shall survive the termination of this Lease.
14.

TERMINATION.

Upon Termination of Lease, In the event either party’s annual review determines a necessity for
early termination, such termination shall be made by providing written notice to the other party no
later than one hundred twenty (120) days prior to the then current yearly anniversary date and this
Lease shall terminate as of the last day prior to the then current yearly anniversary date. Tenant
shall surrender to Landlord the Premises, all Improvements and all other alterations in good
condition, except for ordinary wear and tear. At the Termination of Lease, Tenant shall promptly
remove all of Tenant’s property from the Premises.
15.

STAFFING.

The Tenant shall provide, at its sole expense: staff, security, technical directors, maintenance and
custodial as needed to maintain and run the Facility. To the extent any of the foregoing is
outsourced by Tenant, Tenant must include in any contracts the requirement that all personnel
providing services on or within the Premises have been subject to a usual and customary
background check.
16.

RIGHT OF FIRST REFUSAL.

16.1 Right of First Refusal. Landlord hereby covenants to Tenant that, during the term
of this Lease, before Landlord shall sell, assign or transfer its right, title or interest in and to the
Premises to any party, Landlord shall (i) secure a bona fide written offer for the Premises from
such party and (ii) by notice in writing to Tenant, offer Landlord’s right, title or interest in the
Premises to Tenant upon the same terms and conditions contained in such party’s offer, a copy of
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which shall be enclosed with Landlord’s written notice. Within the sixty (60) day period following
receipt of such notice by Tenant, Tenant may, by delivering a written agreement to Landlord, elect
to purchase Landlord’s right, title and interest in the Premises upon the same terms and conditions
contained in the party’s offer. Further, the special warranty deed delivered by Landlord to Tenant
at closing shall convey all appurtenant easements and other rights of Tenant as set forth herein.
Upon conveyance of the Premises from Landlord to Tenant, this Lease shall be of no further force
and effect and neither party hereto shall have any further rights, obligations or liabilities hereunder
(except for those rights, obligations or liabilities that expressly survive termination or expiration
of the term of this Lease), provided that any monetary obligations of Tenant that have accrued
prior to the closing of such sale shall not be affected in any way. If Tenant shall fail to elect to
purchase such right, title or interest within said one hundred eighty (180) day period, Landlord
shall be free to sell, assign or transfer its entire right, title or interest in the Premises (but not any
portion thereof) upon the terms and conditions on which they were offered to Tenant to the party
who made the original offer or the direct assignee of such party at any time within the period
specified in such original offer (which shall not exceed six (6) months from the date of such
original offer, or, if no such period is so specified, within six (6) months from the date of such
original offer, but not otherwise). Any such sale, assignment or transfer by Landlord shall be made
expressly subject to the terms and conditions of this Lease, which shall be binding upon and inure
to the benefit of such party, and each successor Landlord will be required to again offer the
Premises to Tenant in accordance with this Section 16.1. If Landlord’s sale, assignment or transfer
to such party is not completed within the period specified in the original offer (subject to the six
(6) month limitation set forth above), Landlord shall again be subject to the restrictions imposed
by this Section 16.1. Landlord shall not sell, transfer or assign or otherwise convey the Premises
or any portion thereof except pursuant to this Section 16.1; any sale, transfer or assignment or
other conveyance of the Premises or any portion thereof shall be subject to and in compliance with
the terms of this Section 16.1, and any sale, transfer or assignment or other conveyance of the
Premises thereof not in compliance with the terms and provisions of this Section 16.1 shall be void
and of no force or effect.
16.2 Right of First Offer. If Landlord intends to offer the Premises for sale, Landlord
will first offer Tenant the right to purchase the Premises by sending to Tenant a written notice of
the intent to market the Premises for sale. Tenant will have thirty (30) days after receipt of the
notice to exercise its right to purchase by providing written notice to Landlord. If Tenant exercises
the right to purchase, the parties shall work together in good faith to agree on a purchase price. If
after twenty (20) days the parties are unable to agree on a purchase price, the purchase price shall
be determined pursuant to Section 16.3.
16.3

Determination of Fair Market Value.

(a)
The determination of the fair market value of the Premises as of the date of
any exercise of the right of first offer, as provided in Section 16.2 hereof, shall be made by
Landlord and Tenant no later than one (1) month thereafter. If Landlord and Tenant are
unable to agree on the fair market value of the Premises prior to such applicable deadline,
such determination (for purposes of Section 16.2 only) shall be made by appraisal as
hereinafter set forth. Such appraisal procedure shall be commenced by one party delivering
to the other a notice appointing its appraiser. Within fifteen (15) days after receipt of such
notice, the other party shall appoint its appraiser and give notice of such appointment to
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the first party. Any appraiser appointed hereunder shall be a member of the American
Institute of Real Estate Appraisers (or successor organization) having at least five (5) years’
experience in appraisal of real estate for commercial retail use in the Oklahoma City DMA.
If the party receiving such first written notice shall fail to appoint its appraiser within fifteen
(15) days after receipt of the first written notice, the determination of the value in question
by the single appraiser appointed by the party giving such first written notice should be
final, binding and conclusive on Landlord and Tenant. Each appraiser, as applicable, then
shall prepare a written appraisal with respect to the determination of the fair market value
of the Premises. If within thirty (30) days after appointment of the two (2) appraisers, as
described above, the two (2) appraisers are unable to agree upon the amount in question, a
third (3rd) independent appraiser shall be chosen within ten (10) days thereafter by the
mutual consent of such first two (2) appraisers or, if such first two (2) appraisers fail to
agree upon the appointment of a third (3rd) appraiser within such ten (10) day period, such
appointment shall be made by the District Court of Canadian County upon petition and
application, from a panel of appraisers having experience in the appraisal of real estate for
commercial retail use within the State of Oklahoma. The decision of the third (3rd) appraiser
so appointed and chosen shall be given within ten (10) days after the selection of such third
(3rd) appraiser. If three (3) appraisers shall be appointed and the determination of one (1)
appraiser is disparate from the other two (2) determinations by more than ten percent
(10%), then the determination of such appraiser shall be excluded, the remaining two (2)
determinations shall be averaged and such average shall be binding and conclusive on
Landlord and Tenant; otherwise, the average of all three (3) determinations shall be binding
and conclusive on Landlord and Tenant. The fees and expenses of the appraiser appointed
by Tenant shall be paid by Tenant, the fees and expenses of the appraiser appointed by
Landlord shall be paid by Landlord and the fees and expenses of the third appraiser shall
be divided equally between Tenant and Landlord.
(b)
In making the determination of such fair market value, the appraisers shall
assume a reasonable time under the then existing market conditions is allowed for exposure
of the Premises on the open market.
16.4 Easement. A condition of the sale of the Facility to Tenant is the grant of an
easement in recordable form for continued use of the Common Areas within the Premises as
needed to continue to operate the Facility following the Closing on the purchase of the Facility.
17.

MISCELLANEOUS.

17.1 Quiet Enjoyment. Tenant shall quietly have, hold and enjoy the Premises subject
to the terms and provisions of this Lease.
17.2 Attorneys’ Fees. If, on account of any breach or default by either party of its
obligations to the other under the terms, conditions and covenants of this Lease, it shall become
necessary for the non-breaching party to employ an attorney to enforce or defend any of its rights
or remedies hereunder, then the prevailing party shall be entitled to reasonable attorneys’ fees,
court costs and related expenses incurred therein, whether or not legal suit is actually brought.

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17.3 Force Majeure. Neither Landlord nor Tenant shall be deemed in default of this
Agreement if the performance of any obligation (other than the payment of rent or other monetary
obligations) is prevented or delayed by events beyond the reasonable control of the affected party,
including but not limited to acts of God, natural disasters, fire, flood, war, terrorism, governmental
orders, labor disputes, or other similar events. The affected party shall notify the other party as
soon as reasonably possible of the occurrence of such event and shall make reasonable efforts to
resume performance as soon as practicable. The time for performance of the affected obligation
shall be extended for a period equal to the duration of the force majeure event. .
17.4 Applicable Law. The laws of the State of Oklahoma shall govern the interpretation,
validity, performance and enforcement of this Lease.
17.5 Relationship of Parties. Nothing herein contained shall be deemed or construed by
the parties hereto, nor by any third party, as creating the relationship of principal and agent, or of
partnership or of joint venture between the parties hereto, it being understood and agreed that no
provision contained herein, nor any acts of the parties hereto, shall be deemed to create any
relationship between the parties hereto other than the relationship of Landlord and tenant.
17.6 Successors. The provisions of this Lease shall be binding upon and inure to the
benefit of the heirs, personal representatives, successors and permitted assigns of the parties, but
this provision shall in no way alter the restriction herein in connection with assignment, subletting
and other transfer by Tenant. All rights, powers, privileges, immunities and duties of Landlord
under this Lease, including, but not limited to, any notices required or permitted to be delivered
by Landlord to Tenant hereunder may, at Landlord’s option, be exercised or performed by
Landlord’s attorney or agent.
17.7 Change in Circumstances. If, at any time during the term of the Lease, the parties
encounter a material change in circumstances or a scenario related to the use of the Facility not
previously contemplated by the parties, the parties agree to enter into good faith discussions to
determine what amendments, if any, may need to be made to this Lease to address such
circumstances and/or scenarios.
17.8 Partial Invalidity. If any term, covenant, condition, or provision of this Lease is held
by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the
provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated.
17.9 Entire Agreement. This Lease constitutes the entire Agreement between the parties,
and there are no other oral or written agreements or understandings regarding the Leased Premises.
17.10 Amendment and Waiver. This Lease may be amended at any time, but only by an
instrument in writing executed by Landlord and Tenant. Either party to the Lease may, by giving
notice, waive any requirement to be performed by the other under this Lease.
17.11 Captions; Construction. The captions in this Lease are for convenience only, and shall
not limit or amplify or otherwise constitute a part of the provisions of the Lease. In the construction
and interpretation of this Lease, the rule of construction in that documents can be construed most
strictly against the party who prepared it shall not be applied because both parties have participated
in the preparation of this Lease. In interpreting any provision of this Lease, no weight shall be given
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to nor shall any construction or interpretation be influenced by the fact that counsel for one of the
parties drafted this Lease, each party recognizing that it, and its counsel, have had an opportunity to
review this Lease and have contributed to the final form thereof. Unless otherwise specified, the words
“include” and “including” and words of similar import shall be deemed to be followed by the words
“but not limited to” and the word “or” or shall be “and/or”. In all references to any persons, entities,
or corporations, the use of any particular gender or the plural or singular number is intended to include
the appropriate gender or number as the text of this Lease may require.
[SIGNATURE PAGE TO FOLLOW]

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EXECUTED as of the day and year first above written.
“LANDLORD”

INDEPENDENT SCHOOL DISTRICT NO. I-27
A/K/A YUKON PUBLIC SCHOOLS
By:
Name:
Title:

“TENANT”

CITY OF YUKON,
an Oklahoma municipal corporation
By:
Name:
Title: Councilmember

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MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF YUKON, OKLAHOMA AND YUKON 66 MAIN STREET
ASSOCIATION
This Memorandum of Understanding (“Agreement”) is entered into by and
between the City of Yukon, Oklahoma (“City”), a municipal corporation, and
Yukon 66 Main Street Association (“Main Street”), an Oklahoma nonprofit
corporation (collectively, the “Parties”).
WHEREAS, the City recognizes the importance of a vibrant downtown district and
supports activities, events, placemaking initiatives, and economic development
efforts that strengthen Downtown Yukon; and
WHEREAS, Yukon 66 Main Street Association serves as the designated Main Street
organization for Downtown Yukon and works to promote economic vitality,
historic preservation, community engagement, and downtown development;
and
WHEREAS, the City has historically provided financial support to Main Street for
downtown programming and organizational operations, subject to annual
appropriation by the City Council;
WHEREAS, the Parties desire to establish a cooperative framework for coordination
of downtown event support requests and related revitalization efforts;
WHEREAS, the Parties intend that this Agreement establish administrative
coordination only and does not delegate or transfer any appropriation or
contracting authority from the City;
NOW, THEREFORE, the Parties agree as follows:
ARTICLE I. CITY RESPONSIBILITIES
A. Subject to annual appropriation and City Council approval, the City may
provide funding to Main Street in an amount determined annually by the City
Council.
B. The City may, from time to time and subject to budget availability, consider
additional funding for downtown events, programs, and initiatives.

C. Prior to authorizing the distribution of City funds for events or programs, the City
shall verify that applicable permits, insurance, and approvals have been
obtained.
D. The City retains sole authority over all appropriations, expenditures, and
approval of public funds.
E. Nothing in this Agreement shall be construed as a commitment or guarantee
of future funding.
ARTICLE II. MAIN STREET RESPONSIBILITIES
A. Main Street shall serve as a downtown coordination and administrative support
organization and shall not have authority to independently appropriate or
obligate City funds.
B. Main Street shall maintain accurate records of all City-funded expenditures and
provide an annual report to the City detailing activities, programs, and outcomes
supported by City funds.
C. Main Street may receive, review, and forward funding requests related to
downtown events and activities.
D. Main Street may provide non-binding funding recommendations to the City for
consideration.
E. Main Street shall only distribute City funds when expressly authorized by the City
in writing and shall maintain documentation of all distributions.
F. Main Street shall maintain reasonable financial controls and accounting
practices consistent with generally accepted nonprofit standards.
G. Main Street shall permit the City to audit all records related to City funds upon
reasonable notice.
ARTICLE III. DOWNTOWN EVENT COORDINATION
A. Organizations seeking City funding or support for downtown events may submit
requests through Main Street.

B. Funding requests may include, but are not limited to:
1. Czech Festival
2. Veterans Day and military recognition events
3. Christmas and holiday programming
4. Route 66 celebrations
5. Community festivals
6. Downtown markets and public events
7. Other activities approved by the City and Main Street
C. Main Street shall review requests and provide recommendations regarding
funding amounts, event impact, community benefit, and consistency with
downtown development objectives.
D. Main Street shall not distribute any City funds for a downtown event, program,
or activity unless the distribution has been expressly approved by the City and all
required permits, insurance requirements, and other applicable approvals have
been obtained.
E. Nothing in this Agreement requires the City to approve any funding request.
ARTICLE IV. INDEPENDENT STATUS
A. Main Street is an independent nonprofit organization.
B. Nothing in this Agreement shall be construed to create a partnership, joint
venture, or agency relationship between the Parties.
ARTICLE V. INSURANCE AND INDEMNIFICATION
A. Main Street shall maintain general liability insurance coverage in amounts
reasonably acceptable to the City for activities conducted under this Agreement
and shall provide a certificate of insurance upon request.
B. To the fullest extent permitted by law, Main Street shall indemnify, defend, and
hold harmless the City, its officers, officials, employees, agents, and volunteers
from and against any and all claims, demands, damages, losses, liabilities, costs,
and expenses, including reasonable attorney fees, arising out of or resulting from
the negligent acts, omissions, or wrongful conduct of Main Street, its officers,
employees, agents, contractors, or volunteers in connection with activities
conducted under this Agreement.

C. To the fullest extent permitted by law and subject to the limitations, protections,
immunities, and liability limitations provided by the Oklahoma Governmental Tort
Claims Act and other applicable law, the City shall be responsible for its own acts
and omissions and shall hold harmless Main Street, its officers, directors, employees,
agents, and volunteers from claims, damages, or liabilities arising solely from the
negligent acts or omissions of the City, its officers, employees, or agents in
connection with this Agreement.
D. The City’s participation in this Agreement shall not be construed as waiving any
governmental immunity, limitation of liability, or other protections available under
the Oklahoma Governmental Tort Claims Act or other applicable law.
ARTICLE VI. TERM AND TERMINATION
A. This Agreement shall commence on the effective date and shall remain in
effect for one (1) year, unless terminated earlier.
B. Either Party may terminate this Agreement without cause upon thirty (30) days
written notice.
C. The City may terminate this Agreement immediately upon material breach,
misuse of funds, or failure to comply with applicable laws or City requirements.
D. Upon termination, all unexpended City funds shall be returned to the City unless
otherwise directed in writing.
ARTICLE VII. AMENDMENTS
This Agreement may only be amended in writing approved by both Parties and
authorized by the City Council.
ARTICLE VIII. NOTICES
Any notice required or permitted to be given hereunder shall be in writing and
addressed to the Parties as follows:
City of Yukon
Office of the City Manager
P.O. Box 850500
Yukon, Oklahoma 73085

Yukon 66 Main Street Association
Attn: Executive Director
P.O. Box 851275
Yukon, Oklahoma 73085
ARTICLE IX. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the Parties
regarding its subject matter and supersedes all prior discussions or agreements.
PASSED AND APPROVED at a special meeting of the City Council of the City of
Yukon, Oklahoma on this 24th day of June 2026.

CITY OF YUKON, OKLAHOMA
ATTEST:
_________________________
Vice Mayor
_________________________
ASHLEY FURRY, City Clerk

YUKON 66 MAIN STREET ASSOCIATION
By: _________________________________
Name: _____________________________
Title: ________________________________
Date: _______________________________

RESOLUTION NO. 2026-15

WHEREAS, the City of Yukon, Canadian County, State of Oklahoma, has entered
into a Lease-Purchase agreement with F&M Bank, Edmond, Oklahoma on
December 29, 2025 for certain equipment and:
WHEREAS, the expiration date of foresaid Lease-Purchase agreement is June 30,
2026 and WHEREAS, it is the desire of the City of Yukon to renew, extend and
revitalize the said Lease-Purchase agreement for the following described items:
-

LDV Stock Series Mobile Command / Engagement Vehicle
o LDV Project # 500234-001
o Stock Series Model # SS36FC1S-24SV

THEREFORE, be it resolved that the Lease-Purchase agreement with F&M Bank,
Edmond, Oklahoma is hereby renewed for a period of one year commencing on
the 1st day of July, 2026, and ending on the 30th day of June, 2027.
Signed on this 24th day of June, 2026.

City of Yukon
Canadian County, State of Oklahoma

F&M Bank
Lessor

____________________________________
Vice Mayor/Chairperson

__________________________________
Barry L. Anderson
President

Attest: ___________________________
City Clerk