On the agenda: Cave Junction Agenda — DATA CENTER (Oct 22)

Illinois Valley Soil and Water Conservation District
331 E Cottage Park Dr Suite 1 - P.O. Box 352
Cave Junction, OR 97523 Phone: 541-592-3731

Monthly Meeting Agenda October 22, 2026 - IVSWCD Office/ZOOM
Join Zoom Meeting: IVSWCD is inviting you to a scheduled Zoom meeting.
Topic: Illinois Valley SWCD Monthly Meeting
Time: October 22, 2026 6:00 PM
Join Zoom Meeting
https://us06web.zoom.us/j/83068803901?pwd=ndUiakpPGOA33OmTmbBvi82JDzzAPK.1
Meeting ID: 830 6880 3901
Passcode: 972185

I.

6:00 PM: Call to Order

II.

6:02 PM: Acceptance of Minutes

III.

6:04 PM: Acceptance of Financial Reports

IV.

6:05 PM: Old Business

a. District Manager Position Description – FLSA Exemption Status
V.

6:15 PM: New Business

a. Thompson Creek Tract – Updates
b. Consideration of November–December Meeting Recess
VI.

6:30 PM: Staff and Partnering Agency Reports

a. John’s report
b. Partnering agency reports
c. Public comments
VII.

7:00 PM: Adjournment

Illinois Valley Soil & Water Conservation District
Monthly Meeting Minutes
331 E Cottage Park Drive Suite 1/ZOOM,
September 24, 2026
The annual meeting was called to order by Board member Rhett Nelsen at 6:02 p.m.
Meeting attendance Roster for monthly meeting:
Notes were taken by: Heather Gilinsky
In -Person
Robert Webb
Katrina Poydack
Zachary Robinson
Matthew Robinson
Kathy Mechling
Rhett Nelsen
Janice Denney
Bradley Stokes
Michael Miller
Lydia Robinson
Cole Emmerick
John Bellville, Staff
Heather Gilinsky, Staff
Bryce Porter, Staff

Via Zoom Teleconference

Absent
x
x
x

x
x
x

Minutes: The minutes of the previous meeting were presented to the board for review.
o K Mechling moved to approve the minutes.
o Z Robinson seconded the motion.
o The motion passed unanimously, with R Nelsen, a n d J Denney, voting in
favor.

•

• Financial Reports: The financial reports for August 2026 were presented to the board for review.
o K Mechling made a motion to approve the Financial Reports.
o J Denney seconded the motion.
o The motion passed unanimously, with R Nelsen, and Z Robinson
voting in favor.
•

Old Business
o J Denney made a motion to send District employees and volunteering Board
members ( B Webb, M Robinson, R Nelsen, L Nelsen, J Bellville, and B Porter) to
attend the OACD conference.
o Z Robinson seconded the motion.

o The motion passed unanimously, with R Nelsen, and K Mechling voting in favor.
o Z Robinson made a motion that any water monitoring done concerning nickel
mining, not accept any money from either financial or political interests. However,
the general public can contribute up to $20 per person.
o K Mechling seconded the motion.
o The motion passed unanimously, with R Nelsen, and J Denney voting in favor.
o K Mechling made a motion to approve IVSWCD-TRSWCD sharing both landline and
website.
o Z Robinson seconded the motion.
o The motion passed unanimously, with R Nelsen, and J Denney voting in favor.

•

New Business
o K Mechling made a motion to allow Bryce Porter to operate chainsaws for 1
month until Eric Nusbaum can meet with the Board to discuss position details.
o J Denney seconded the motion.
o The motion passed, with R Nelsen, and Z Robinson voting in favor.

•

John Bellville presented the District Manager & Watershed Technical Specialist Revised
Position Descriptions.
K Mechling stated that she did not approve overtime pay for the District Manager, stating that the
work should be completed within a 40 hr week. She also asked whether the position required
certification.
R Nelsen recommended consulting with Eric Nusbaum to see if the District Managers qualify for
overtime pay.
John Bellville will make inquiries and present his findings to the Board.

•

Cole Emmerick gave a presentation for Barn to Door, an online and in person farmer’s
market place. Board members asked various questions. Some regarding USDA standards and
pricing. A discussion followed after the presentation.

•

Staff Reports:

•

John Bellville presented his staff report as follows
o Heather and I will be working on monthly budget projections starting in September.
o I am working with Bradley Stokes (NRCS) on galvanizing our organizational partnership.
o North Illinois Valley SIA
• Carolyn and David are continuing to monitor water quality. Tributaries have
run dry at multiple locations.
• Bryce has been busy grant writing and conducting landowner technical
assistance sites visits in the SIA.
• I plan to make some modifications to the SAP.
o OSU FEWS Wildfire and Water Security Project
• Our team continues to maintain the two sondes in the field and send data to OSU.
• Project work will likely be wrapping up this fall.
o USFS EDRR/NPR
• The project is well underway with our team collecting native seeds in the
Smith River Complex burn area.
• We plan to begin growing out native plants on contract with J Herbert Stone in
the next month.
o Illinois Valley Priority Noxious Weeds Project
• There has been a bit of an expected lull in alyssum species and barbed
goatgrass abatement.
• Chemical treatment of Japanese Knotweed has been completed by Strauss
Ecological Services and Noah Ark Forestry.
o IV WQM 2024-6
• Arthur Goulart, data scientist, is working on contract to get our water
quality data submitted to DEQ.
• We received our first round of results from USGS. So far, the water quality
from September-November 2025 is looking very clean.
o Irrigation Modernization Projects
• The Sweet Cron Irrigation Modernization Project should begin construction the
week of 9/21.
• The Jimmy Little Ditch Flow Study is in process.
o Thompson Creek Woodland Conservation Tract Enhancement
• Thinning work will begin on November 1.
• I am working with SDAO on a hearing protection program for staff chainsaw operators.
o PFAS Baseline Studies
• I have submitted full proposals for both PFAS projects and will be in
contact with ODFW.
OWEB Small Grant Team Region 6
o The next review team meeting is scheduled for October 13, 2026
o We are actively recruiting new members for the OWEB SGT 06 via the
IVSWCD website, Facebook, and word of mouth.

•

•

Bryce Porter presented his staff report stating that he has been writing grants and conducting
technical assistance on site with landowners for SIA land owner grants.

•

Heather Gilinsky presented her staff report on fulfilling monthly office duties, and added that

she is currently working on a billing dispute with the office’s Microsoft 365 account that was
compromised and over charged.

•

Partnering Agency Reports:
o There was no partnering agency report.
o Public Comment: There was no public comment.
o NEXT MEETING: The next regular meeting will be held October 22, 2026 at
6:00 pm Adjournment: The meeting was adjourned at 7:30 p.m.
o Approved Minutes:

Date:

Illinois Valley Soil & Water Conservation District

10:36 AM

Profit & Loss

10/14/26
Cash Basis

September 2026
Sep 26
Ordinary Income/Expense
Expense
Bank Fees
Contracted Services
Mileage
Other
Copier lease
Dues & Subscriptions
Membership Dues

30.00
2,055.00
259.16
143.57
500.00

Total Dues & Subscriptions

500.00

Payroll Fees
Power and Electric
Printing & Copying
Rent Expense

275.00
136.79
34.63
602.00

Telephone
Website/Internet fees
Internet/Telephone

188.22

Total Website/Internet fees

71.28
71.28

Total Other

1,951.49

Project mileage
Software Subscription
Supplies & Materials
Wages and Salaries

156.40
202.92
616.79
29,832.90

Water Quality Monitoring

922.97

Total Expense

36,027.63

Net Ordinary Income

-36,027.63

Other Income/Expense
Other Income
Reimbursement

8,802.32

Total Other Income

8,802.32

Net Other Income
Net Income

8,802.32
-27,225.31

Page 1

Illinois Valley Soil & Water Conservation District

10:37 AM

Profit & Loss

10/14/26
Cash Basis

July through September 2026
Jul - Sep 26
Ordinary Income/Expense
Income
Grants Received
Other Revenue
Service Contracts
OSU SONDE

17,355.00
27.63
1,855.52
1,855.52

Total Service Contracts

19,238.15

Total Income

19,238.15

Gross Profit
Expense
Accounting Fees
Bank Fees
Contracted Services

36.82
90.00
37,671.00

Meeting Expense
Food and water

23.75

Total Meeting Expense

23.75

Mileage
Other
Advertising
Copier lease
Dues & Subscriptions
Membership Dues

824.66
1,059.23
213.27
500.00
500.00

Total Dues & Subscriptions
Licenses & Permits
Payroll Fees
Power and Electric
Printing & Copying
Rent Expense
Telephone
Website/Internet fees
Internet/Telephone
Website/Internet fees - Other
Total Website/Internet fees

264.46
1,000.00
211.13
57.93
2,278.50
497.04
71.28
318.52
389.80

Total Other

6,471.36

Project mileage
Software Subscription
Supplies & Materials
Wages and Salaries

283.32
431.79
6,753.96
67,309.79

Water Quality Monitoring

2,135.87

Total Expense

122,032.32

Net Ordinary Income

-102,794.17

Other Income/Expense
Other Income
Refunds
Reimbursement

504.91
34,092.82

Total Other Income

34,597.73

Net Other Income
Net Income

34,597.73
-68,196.44

Page 1

Illinois Valley Soil & Water Conservation District

10:39 AM

Balance Sheet

10/14/26
Cash Basis

As of September 1, 2026
Sep 1, 26
ASSETS
Current Assets
Checking/Savings
Checking Account
Savings Account - Thompson Crk

37,890.63
231.73

Total Checking/Savings

38,122.36

Other Current Assets

1,855.52

Total Current Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Equity
TOTAL LIABILITIES & EQUITY

39,977.88
39,977.88
-381.12
40,359.00
39,977.88

Page 1

Illinois Valley Soil & Water Conservation District

10/14/2026 10:40 AM

Register: Checking Account
From 09/01/2026 through 09/30/2026
Sorted by: Date, Type, Number/Ref

Date

Number

Payee

Account

09/01/2026 21882

Amazon Business

Accounts Payable

09/01/2026 21883

Pacific Office Autom... Accounts Payable

09/02/2026 Debit

Minuteman Press

Accounts Payable

09/02/2026 21884

IEH Laboratories & ...

09/02/2026 21885

Memo

Payment C

Deposit

Balance

44.90 X

37,960.32

717-8257679-0...

69.69 X

37,890.63

Greenhalgh Inc

512.00 X

37,378.63

Accounts Payable

585.00 X

36,793.63

Pacific Power

Accounts Payable

77.82 X

36,715.81

09/09/2026 21886

John Bellville

Accounts Payable

92.00 X

36,623.81

09/09/2026 21887

Bryce Porter

Accounts Payable

107.16 X

36,516.65

09/15/2026

Reimbursement

Deposit

X

512.00

37,028.65

784581

150.00 X

36,878.65

09/15/2026 ACH

Cardinal Business Se... Accounts Payable

09/15/2026 ACH

Cardinal Net-To-Bank

Accounts Payable

5,980.82 X

30,897.83

09/15/2026 ACH

Cardinal Tax Impound

Accounts Payable

2,633.63 X

28,264.20

09/15/2026 21888

Pacific Office Autom... Accounts Payable

34.63 X

28,229.57

09/15/2026 21889

Carolyn Taormina

60.00

28,169.57

Accounts Payable

09/16/2026

Reimbursement

Deposit

X

8,290.32

36,459.89

09/16/2026

Undeposited Funds

Deposit

X

1,855.52

38,315.41

09/16/2026 ach

Cardinal Net-To-Bank

Accounts Payable

6,987.40 X

31,328.01

09/16/2026 ach

Cardinal Tax Impound

Accounts Payable

3,228.93 X

28,099.08

09/17/2026 ach

Adobe Suite

Accounts Payable

68.97 X

28,030.11

09/17/2026 ACH

Adobe Suite

Accounts Payable

133.95 X

27,896.16

30.00 X

27,866.16

09/20/2026

Bank Fees

Service Charge

09/22/2026 21890

IV Watershed Council

Accounts Payable

188.22 X

27,677.94

09/22/2026 21891

IV DATA CENTER

Accounts Payable

33.78

27,644.16

09/22/2026 21892

Stilton LLC

Accounts Payable

472.50

27,171.66

09/22/2026 21893

John Bellville

Accounts Payable

156.40

27,015.26

09/23/2026 ACH

VOYA Financial

Accounts Payable

432.57 X

26,582.69

09/23/2026 21894

Pacific Source Healt...

Accounts Payable

596.00

25,986.69

09/23/2026 21895

OACD

Accounts Payable

500.00

25,486.69

09/24/2026 21896

IV DATA CENTER

Accounts Payable

37.50

25,449.19

09/28/2026 21901

Strauss Ecological Se... Accounts Payable

2,000.00

23,449.19

09/28/2026 21902

A+ Storage

Accounts Payable

129.50

23,319.69

09/28/2026 21903

Fed-Ex

Accounts Payable

7.97

23,311.72

09/28/2026 21904

Grants Pass Water Lab

Accounts Payable

330.00

22,981.72

09/28/2026 21905

John Bellville

Accounts Payable

59.89

22,921.83

09/30/2026 ACH

Cardinal Net-To-Bank

Accounts Payable

6,833.14 X

16,088.69

09/30/2026 ACH

Cardinal Tax Impound

Accounts Payable

09/30/2026 ACH

Cardinal Business Se... Accounts Payable

09/30/2026 21906

Pacific Power

09/30/2026 21907

Rebekah Clipp

09/30/2026 21908

Pacific Office Autom... Accounts Payable

3,140.41 X

12,948.28

125.00 X

12,823.28

Accounts Payable

58.97

12,764.31

Accounts Payable

55.00

12,709.31

73.88

12,635.43

784581

717-8257679-0...

Page 1

District Manager Staff Report
October 2026
•
•

Illinois Valley SWCD Administration
o Heather and I have been working on budgeting projections.
Projects and General Updates
o North Illinois Valley SIA
 Carolyn and David are continuing to monitor water quality. Tributaries have run dry at
multiple locations.
 Bryce got his first grant funded: Q Bar X: Blackberry Abatement and Riparian
Restoration.
 Bryce is about to continue grant writing for SIA projects now that he and I have
completed the Lower River Road Bioswale Project (2RSWCD)
 I plan to make some modifications to the SAP – including the introduction of at least one
multiparameter datasonde to our current sampling suite.
o OSU FEWS Wildfire and Water Security Project
 Our team continues to maintain the two sondes in the field and send data to OSU.
 Project work will likely be wrapping up soon.
o USFS EDRR/NPR
 The project is well underway with our team collecting native seeds in the Smith River
Complex burn area.
 We plan to begin growing out native plants on contract with J Herbert Stone in the
coming weeks and sending the seed collected for the year to the Bend Seed Extractory.
o Illinois Valley Priority Noxious Weeds Project
 We are nearing the end of the 2026 season for this project.
 I am planning to meet with Carri Pirosko soon to plan the next iteration of this grant for
the 2027-8 season.
o IV WQM 2024-6
 Arthur Goulart, data scientist, has submitted our water quality data to DEQ successfully
as of 10/1.
• He and Bryce did an outstanding job on this task.
 We will plan to deploy another water quality infographic in December.
o Irrigation Modernization Projects
 The Sweet Cron Irrigation Modernization Project is nearing completion!
• I am working on some permanent signage to be installed at the project site.
 The Jimmy Little Ditch Flow Study is in progress.
o Thompson Creek Woodland Conservation Tract Enhancement
 Thinning work is set to begin on November 1.
 I am working with SDAO on a hearing protection program for staff chainsaw operators.
Troy DeYoung and I will be meeting on the tract on 10/28.
o Nickel Mining
 Bob Webb and I met with the CEOs of Homeland Nickel and Patriot Nickel on 10/16.
We explained our position as an SWCD and shared community concerns about the
proposed mining operations.

PFAS Baseline Studies
 We are waiting on agreements for the funded PFAS studies totaling ≈$380,000
OWEB Small Grant Team Region 6
o All small grant funds were allocated during the October 13 meeting. Four projects were fully
funded.
o Bryce and I will develop outreach materials to deploy in the springtime, in advance of the
anticipated July 1 start to the 2027-9 SGT 06 biennium.
o

•

•

Grants



Bryce has been working on SIA landowner grants and Smith River North BAR when not
working on the Lower River Road Bioswale.
I am working on several grant applications for both Illinois Valley SWCD and Two
Rivers SWCD.

Staff Report
Office Manager - Heather Gilinsky
October 2026
GENERAL ADMIN
-

Payroll submitted.
Payroll accrual tracked.
Grant specific expense tracking in QuickBooks and Excel.
Preparations for board meeting (pre-meeting packet assembly, QB reporting,coordinating agenda, minutes).
Kept up with partnering agencies’ newsletters and memos.
Reconciled all accounts for Sept.
Emails/Voicemail/US Mail
Two Rivers admin