On the agenda: Mcminnville meeting — colocation (Oct 29)

1. Draft Agenda
Documents:
102926 AGENDA.PDF
2. Draft Packet
Documents:
102926 PACKET.PDF

YAMHILL COUNTY BOARD OF COMMISSIONERS
AGENDA
October 29, 2026

10:00 a.m.

Formal Session

BOC Public Hearing Room
400 NE Baker Street
https://us06web.zoom.us/j/81867313185
Webinar ID: 818 6731 3185

A.

CALL TO ORDER

B.

FLAG SALUTE

AF
T

Welcome! Thank you for attending today’s meeting. Public participation is encouraged. If you wish to
address the Commissioners on any item not on the agenda, you may do so as part of the public comment
period at the beginning of the meeting. If you desire to speak on any item, please raise your hand to be
recognized after the Chair announces the agenda item. Please fill out a public comment card to indicate your
intent to speak. NEW – Public participation also includes the ability to attend Formal Session via Zoom. For
attendees that are attending the meeting via Zoom, the Chair will ask if any Zoom attendees wish to provide
public comment in same manner as provided above. At that time, attendees will be asked to use the “raise
hand” function in Zoom and staff will unmute the participant. Meetings will also continue to be available for
view via a live stream on the Commissioners’ YouTube channel. Written public comments may be submitted
via email at [email protected] by 5:00p.m. Wednesday.

C.
CALENDAR SESSION: This time is reserved for the review of the commissioner’s
joint schedule (if needed).

DEPARTMENT UPDATES: Health and Human Services – Lindsey Manfrin

D

E.

R

D.
PUBLIC COMMENT: This time is reserved for public comment on any topic other
than: 1) agenda items, 2) A quasi-judicial land use matter, or 3) a topic scheduled for public
hearing. The Chair may limit the length of individual comments.

F.
WORK SESSION: This time is reserved for topics of discussion scheduled for the
Commissioners in advance.
1.
None.
G.
CONSENT AGENDA:
Minutes:
1.
Formal Session Minutes from October 15, 2026.
H.
OLD BUSINESS:
1.
Consideration of a Board Order and findings for a request for a conditional use request to
operate a nine (9) guestroom Bed and Breakfast facility as a home occupation at 15990 NW Red
Shot Lane, Carlton. [Continued from October 22, 2026.]
I.
1.
Agenda
Page 1

OTHER BUSINESS (Add-ons and non-consent items):
Discussion of a proposed Truancy Task Force roster. (Commissioner Johnston)
Yamhill County Board of Commissioners
October 29, 2026

10:00 a.m.

Formal Session

2.
Consideration of a board order in the matter of advancing taxes for certain municipalities
pursuant to ORS 311.392.
3.
Consideration of a new Collective Bargaining Agreement between Yamhill County and
the Local 1422 of the American Federation of State, County and Municipal Employees, AFLCIO (“AFSCME”/Union), retroactive to July 1, 2026 through June 30, 2029.
4.
Consideration of extending the compensation and benefit terms agreed to in the 20262029 AFSCME CBA to management and other non-represented employees in the departments
with significant AFSCME membership.

AF
T

5.
Consideration of Amendment #1 to an agreement between Yamhill County and the
University of Oregon’s Oregon Hazards Lab (B.O. 25-205) to lease space at High Heaven Tower
and to add additional equipment effective November 1, 2026 through October 31, 2029. Oracle
#SO26008IGA.
J.
PUBLIC HEARINGS:
1.
Docket M-10-26: An appeal of the Planning Director’s approval of a request to allow an
existing structure as an agricultural building for the storage of farm equipment and supplies
associated with the ongoing farming operations at 10431 NE Equestrian Drive, McMinnville.
Applicant is Javier Ceja, the Appellants are Heidi Goodroe and Larry Goodroe.
THE RECORDS FOR PUBLIC HEARINGS CAN BE FOUND AT:
https://www.yamhillcounty.gov/1190/Public-Hearing-Notices

D

R

K.
ANNOUNCEMENTS:
1.
For information on county advisory committee vacancies, please refer to the county’s
website, https://www.yamhillcounty.gov/765/Boards-and-Committees, or call the Board of
Commissioners’ office at 503-434-7501 or 503-554-7801 (toll-free from Newberg).
2.
For questions regarding accessibility or to request an accommodation contact the Board
of Commissioners’ office at (503)-434-7501 or (503)-554-7801 (toll-free from Newberg) or
email at [email protected]
3.
Electronic versions of all meeting agendas and meeting information packets can be found
at the county’s website: https://www.yamhillcounty.gov/AgendaCenter

Agenda
Page 2

Yamhill County Board of Commissioners
October 29, 2026

10:00 a.m.

Formal Session

Agenda Item I1

Yamhill County
Board of Commissioner’s
Agenda Request
Once approved in Oracle, complete the fields below and email to
BOC staff, Ken Huffer and your liaison commissioner by Friday at 1:00 pm for
your item to be considered on the next scheduled BOC agenda.

Meeting Date: 10/29/26
Name: Ken Huffer, Administrator
Department: County Administration
Regarding: ESTABLISHING A LIMITED-DURATION TRUANCY TASK FORCE
Public Hearing Required (Excluding Land Use): Yes
No
Ordinance Required (Is it Legislative): Yes
No
County Counsel Review: Yes
No
Description:
A limited-duration task force is hereby established for the purpose of implementing the goals and
objectives outlined in Section 3. The limited-duration task force shall be called the “Yamhill
County School Truancy Task Force”. Adoption of Board Order also appoints members to the
Task Force and sets goals and objectives for how the Task Force will operate and outcomes.

Staff Recommendation:
Recomend approval

Fiscal Impact:
NA
*For Contracts Only*
Oracle Number:
Related Board Order:
Other Contract Party(s):
Contract Start Date:
Contract End Date:
Procurement Type:
SUBMIT

BEFORE THE BOARD OF COMMISSIONERS OF THE STATE OF OREGON
FOR THE COUNTY OF YAMHILL
SITTING FOR THE TRANSACTION OF COUNTY BUSINESS
IN THE MATTER OF ESTABLISHING A
LIMITED-DURATION TASK FORCE TO
STUDY AND ESTABLISH DRAFT
PARAMETERS FOR A YAMHILL
COUNTY SCHOOL TRUANCY
PROGRAM

Board Order 26-_________

THE BOARD OF COMMISSIONERS OF YAMHILL COUNTY, OREGON (the Board)
sat for the transaction of County business on Thursday, October __, 2026, Commissioners Kit
Johnston, Mary Starrett, and David “Bubba” King being present.
IT APPEARING TO THE BOARD as follows:
A. WHEREAS, During the regularly-scheduled August 20, 2026, Board meeting, Jeff
Clark, Amity School District Superintendent, and Kourtney Ferrua, McMinnville School District
Superintendent, presented information and requested the Board establish a Truancy Task Force to
address chronic absenteeism occuring in Yamhill County’s K-12 schools; and
B. WHEREAS, Chronic student absenteeism (i.e., absent 10% or more) has grown
significantly since 2020, with data indicating that students qualifying as “regular attenders” at
Yamhill County K-12 schools has dropped from 85.8% in 2019 to 67.1% in 2025; and
C. WHEREAS, In 2021, the Oregon legislature passed Senate Bill 817 removing the
statutory violation allowance for failure to maintain regular school attendance in an attempt to shift
away from using the courts to enforce against chronic student absenteeism; and
D. WHEREAS, Superindents Clark and Ferrua requested the Board convene a
countywide task force of schools and community leaders to develop a shared approach to
prevention, support, intervention, and accoutability for chronic student absenteeism; and
E. WHEREAS, The Board directed staff to initiate a limited-duration task force
dedicated to studying the prospect of establishing a school truancy program at the County level;
and
F. WHEREAS, The Board may, by order, create and appoint members to task forces
to deal with any matter of County concern and take such other action as the Board deems
appropriate, per the provisions of YCC 2.05.07.01; and now, therefore,
//
Board Order 26-______
Page 1

IT IS HEREBY ORDERED BY THE BOARD AS FOLLOWS:
Section 1. Formation; Purpose. A limited-duration task force is hereby established for the
purpose of implementing the goals and objectives outlined in Section 3. The limited-duration
task force shall be called the “Yamhill County School Truancy Task Force”.
Section 2. Members. The following are hereby appointed to the Yamhill County School
Truancy Task Force for the duration of its existence, noting, however, that each appointee serves
at the pleasure of the Board in accordance with the provisions of YCC 2.05.07.
•
•
•
•
•
•
•
•
•

Jeff Clark, Amity Superintendent
Kourtney Ferrua, McMinnville Superintendent
Kit Johnston, Yamhill County Commissioner
Lindsey Manfrin, Yamhill County Health and Human Services Director
Judge Cynthia Easterday, Yamhill County Circuit Court Judge (former attendance
court judge)
Department of Community Justice, Director or Designee
Tony Barros McMinnville School Resource Officer
Nicole Long Dayton JH/HS Assistant Principal
Tim Wright, Newberg ES Principal

Section 3. Goals and Objectives. The following goals and objectives shall govern the
work of the Yamhill County School Truancy Task Force.
a. Convene Task Force and hold regular meetings to develop and discuss potential
recommendations to address chronic student absenteeism occuring in Yamhill County
K-12 schools.
i.

Meetings are subject to Oregon Public Meetings Laws.

ii.

At the first meeting, the Task Force shall elect a Chair and Vice Chair to preside
over meetings.

iii.

County-assigned support staff shall assist Chair with meeting notices, minutes,
and coordinate meeting locations.

b. Review and discuss available data, barriers, and current systems addressing chronic
student absenteeism. This includes a review of other local truancy programs in other
jurisdictions, with an emphasis on other county programs.
c. Develop a shared approach to prevention, support, intervention, and accountability
that may be appropriate and effective for Yamhill County.
d. Explore the appropriate roles of community partners in the proposed program.
Board Order 26-______
Page 2

e. Determine what the appropriate enforcement mechanisms are for truancy violations
and under what legal jurisdiction they are best tried.
f. Present recommendations to the Board.
Section 4. Effective and End Date. The Yamhill County School Truancy Task Force shall
become effective upon the date of approval of this Board Order and shall end on December 31,
2027, unless otherwise amended by Board Order.
DATED this_________ day of October, 2026, at McMinnville, Oregon.

ATTEST

YAMHILL COUNTY BOARD OF COMMISSIONERS

KERI HINTON
County Clerk

________________________________________
Chair KIT JOHNSTON

By:________________________
Deputy CAROLINA ROOK

________________________________________
Commissioner MARY STARRETT

FORM APPROVED BY:
___________________________
JODI GOLLEHON
Yamhill County Counsel

________________________________________
Commissioner DAVID “BUBBA” KING

Board Order 26-______
Page 3

​August​

​Superintendent meeting​

​YC Supts​

​Align on next steps​

​Initial Brainstorm:​
​Action Needed​

​Priority​

​Outreach to identified stakeholder group​

​High​

​Lead​

​Date​

​Stakeholder Group​
​Name​

​Title​

​Email​

​Role​

​Jeff Clark​

​Amity Superintendent​

​[email protected]​

​Facilitator​

​Kourtney Ferrua​

​McMinnville Superintendent​

​[email protected]​

​Co-facilitator​

​Kit Johnston​

​YC Commissioner​

​[email protected]​

​Lindsey Manfrin​

​HHS Director​

​[email protected]​

​Judge Easterday​

​ C Judge (former attendance​
Y
​court judge)​

​[email protected]​

​Jessica Beach​

​Juvenile Department​

​[email protected]​

​Tony Barros​

​McMinnville SRO​

​[email protected]​

​Nicole Long​

​ ayton JH/HS Assistant​
D
​Principal​

​[email protected]​

​Tim Wright​

​Newberg ES Principal​

​[email protected]​

Agenda Item I2

Yamhill County
Board of Commissioner’s
Agenda Request
Once approved in Oracle, complete the fields below and email to
BOC staff, Ken Huffer and your liaison commissioner by Friday at 1:00 pm for
your item to be considered on the next scheduled BOC agenda.

Meeting Date: 10/29/26
Name: Derrick Wharff
Department: Assessment & Taxation
Regarding: Small District Payout 2026
Public Hearing Required (Excluding Land Use): Yes
No
Ordinance Required (Is it Legislative): Yes
No
County Counsel Review: Yes
No
Description:
ORS 311.392 authorizes the advancement to certain municipalities from the County general fund
the total amount of taxes, assessments or other charges levied by such municipalities against
property located in Yamhill County, in the discretion of the Board, such advancement is more
economical than distributing tax money to such municipalities according to a percentage
schedule.
It would be more economical to advance from the County general fund the total amount of taxes,
assessments or other charges levied against property in Yamhill County by those municipalities
whose total assessments are less than or equal to Sixty Thousand Dollars and 00/100
($60,000.00)

Staff Recommendation:
Recommend approval of paying out Small Districts leving less than 60,000 per year.

Fiscal Impact:
*For Contracts Only*
Oracle Number:
Related Board Order:
Other Contract Party(s):
Contract Start Date:
Contract End Date:
Procurement Type:
SUBMIT

IN THE BOARD OF COMMISSIONERS OF THE STATE OF OREGON
FOR THE COUNTY OF YAMHILL
SITTING FOR THE TRANSACTION OF COUNTY BUSINESS
IN THE MATTER OF ADVANCING
TAXES FOR CERTAIN MUNICIPALITIES
PURSUANT TO ORS 311.392

BOARD ORDER 26-______

THE BOARD OF COMMISSIONERS OF YAMHILL COUNTY, OREGON (the Board) sat for
the transaction of county business on __________________________________________, 2026,
Commissioners Kit Johnston, Mary Starrett, and David “Bubba” King being present.
IT APPEARING BEFORE THE BOARD AS FOLLOWS:
WHEREAS, ORS 311.392 authorizes the advancement to certain municipalities from the
County general fund the total amount of taxes, assessments or other charges levied by such
municipalities against property located in Yamhill County, in the discretion of the Board, such
advancement is more economical than distributing tax money to such municipalities according to
a percentage schedule; and
WHEREAS, Upon the recommendation of the Yamhill County Financial Manager, the
Board hereby finds that:
i.
It would be more economical to advance from the County general fund the total
amount of taxes, assessments or other charges levied against property in Yamhill
County by those municipalities whose total assessments are less than or equal to
Sixty Thousand Dollars and 00/100 ($60,000.00); and
ii.
It would be burdensome to distribute such amounts to those municipalities on a
percentage schedule basis; and
WHEREAS, The Yamhill County Financial Manager has made their recommendation as
to which municipalities are of the character described above and the names of those municipalities
are as follows (referred to herein as the “Municipalities”):
• City of Gaston
• Sherwood SD 88J
• Nestucca Valley SD 1 0lJ
• Hillsboro SD 1J
• NW Regional ESD
• Otter Creek Hylands Rd.
• MH Parks Purchase Acct
• Willamina EID
• Cove Orchard; and
Board Order 26-______
Page 1 of 2

WHEREAS, If the County advances such amounts as described herein before December
1st of each year to the Municipalities, then the County may deduct the three percent (3%) discount
that would have been given by the Municipality had all such taxes been paid by November 15th
of the applicable tax year; and
WHEREAS, After reviewing the recommendation of the Yamhill County Financial
Manager and being fully advised that it would be more economical to advance from the County
general fund to the Municipalities; and now, therefore
IT IS HEREBY ORDERED BY THE BOARD AS FOLLOWS:
Section 1. On or before November 30th of each year, to advance to the Municipalities
identified herein the total amount of such taxes, assessments, or other charges levied by such
Municipalities against property in Yamhill County, less three percent. Such payments are to be
advanced from the County general fund.
Section 2. The Yamhill County Tax Collector shall revise the annual tax distribution
schedule so that all taxes, assessments, and charges advanced pursuant to this Board Order are
allocated to Yamhill County.
DATED this_________ day of October, 2026, at McMinnville, Oregon.
ATTEST

YAMHILL COUNTY BOARD OF
COMMISSIONERS

KERI HINTON
County Clerk

________________________________________
Chair KIT JOHNSTON

By:________________________
Deputy CAROLINA ROOK

________________________________________
Commissioner MARY STARRETT

FORM APPROVED BY:
___________________________
JODI GOLLEHON
Yamhill County Counsel

________________________________________
Commissioner DAVID “BUBBA” KING

Board Order 26-______
Page 2 of 2

YAMHILL COUNTY ASSESSMENT & TAX
Derrick C Wharff
Assessor and Tax Collector
November 10, 2026
In accordance with Oregon Revised Statutes 311.392, the Board of Commissioners
recommended on November XX, 2026, by Order # 26-XXX, that the following Taxing District
be advanced from the General Fund the following discounted 2026-2027 taxes and assessments
or other charge amounts:
Small Districts
CITY OF GASTON
OTTER CREEK HYLANDS RD
SD 101J NESTUCCA VALLEY
WILLAMINA EID
NW REGIONAL ESD
SD 1J HILLSBORO
MH P P A
COVE ORCHARD
CITY OF DAYTON-URBAN RENEWAL
SD 88J SHERWOOD

Taxes

Discount

Total

$728.78
$2,502.11
$6,762.22
$9,048.43
$11,601.42
$18,078.66
$26,052.47
$37,983.44
$48,329.66
$59,151.74
$220,238.93

$21.86
$75.06
$202.87
$271.45
$348.04
$542.36
$781.57
$1,139.50
$1,449.89
$1,774.55
$6,607.17

$706.92
$2,427.05
$6,559.35
$8,776.97
$11,253.38
$17,536.30
$25,270.90
$36,843.94
$46,879.77
$57,377.19
$213,631.76

______________________________
Derrick C Wharff
Yamhill County Assessor & Tax Collector

November XX, 2026
Date

_______________________________
Mike Barnhart
Finance Manager

Office Address
400 NE Baker St
McMinnville, OR 97128

Contact us
(503) 434-7521
[email protected]

Mailing Address
535 NE 5th St
McMinnville, OR 97128

Agenda Item I3

Yamhill County
Board of Commissioner’s
Agenda Request
Once approved in Oracle, complete the fields below and email to
BOC staff, Ken Huffer and your liaison commissioner by Friday at 1:00 pm for
your item to be considered on the next scheduled BOC agenda.

Meeting Date: 10/29/26
Name: Ken Huffer
Department: County Administration
Regarding: Discussion and Decision to Approve the 2026-2029 AFSCME Collective Bargaining Agreement
Public Hearing Required (Excluding Land Use): Yes
No
Ordinance Required (Is it Legislative): Yes
No
County Counsel Review: Yes
No
Description:
The proposed contract has been ratified by the AFSCME membership and the County's
negotiating team recommends that the Board approve it as presented
Highlights:
COLAs for the contract's fiscal years 2027:3.0%; 2028:3.5%; and 2029:2.5%
Health Insurance division: the split will remain 97/3 until the County chooses a new PPO
provider; it will change to 96/4 once a new provider is under contract. The County committed to
involve the union at points in the RFP process for a new PPO provider. A reopener for the
insurance section is included if the union believes a new plan is not substantially similar, based
on the conditions in the agreement.
Discipline: Letters of Reprimand (LOR) will only be grieved to step 2 (County Admn. Rev.).
Retention of LOR reduced to 12 months in personnel file and 12 months in confidential HR
files.
Layoff and bumping: bumping will be exercised within a department based on bargaining unit
seniority.

Staff Recommendation:
Approve the contract as submitted

Fiscal Impact:
The overall impact is uncertain due to the need to select a new PPO carrier.
*For Contracts Only*
Oracle Number:
Related Board Order:
Other Contract Party(s):
Contract Start Date:
Contract End Date:
Procurement Type:
SUBMIT

IN THE BOARD OF COMMISSIONERS OF THE STATE OF OREGON
FOR THE COUNTY OF YAMHILL
SITTING FOR THE TRANSACTION OF COUNTY BUSINESS
IN THE MATTER OF A COLLECTIVE
BARGAINING AGREEMENT BETWEEN
YAMHILL COUNTY AND AMERICAN
FEDERATION OF STATE, COUNTY AND
MUNICIPAL EMPLOYEES, AFL-CIO
(“AFSCME”/Union)

BOARD ORDER 26-______

THE BOARD OF COMMISSIONERS OF YAMHILL COUNTY, OREGON (the Board) sat for
the transaction of county business on October 29, 2026, Commissioners Kit Johnston, Mary
Starrett, and David “Bubba” King being present.
IT APPEARING BEFORE THE BOARD AS FOLLOWS:
WHEREAS, An agreement has been tentatively reached between the County and the Local
1422 of the American Federation of State, County and Municipal Employees, AFL-CIO (AFSME)
for 2026-2029, as provided in the attached Exhibit A; and
WHEREAS, The agreement is consistent with the guidelines set for the bargaining team
by the Board; and now, therefore
IT IS HEREBY ORDERED BY THE BOARD AS FOLLOWS:
Section 1. The agreement attached hereto as Exhibit A is hereby approved.
Section 2. The County Administrator is hereby authorized to execute the agreement on
behalf of the County.
//
//
//
//
//
//

Board Order 26-______
Page 1 of 2

DATED this 29 day of October, 2026, at McMinnville, Oregon.
ATTEST

YAMHILL COUNTY BOARD OF
COMMISSIONERS

KERI HINTON
County Clerk

________________________________________
Chair KIT JOHNSTON

By:________________________
Deputy CAROLINA ROOK

________________________________________
Commissioner MARY STARRETT

FORM APPROVED BY:
___________________________
JODI GOLLEHON
Yamhill County Counsel

________________________________________
Commissioner DAVID “BUBBA” KING

Board Order 26-______
Page 2 of 2

Agenda Item I4

Yamhill County
Board of Commissioner’s
Agenda Request
Once approved in Oracle, complete the fields below and email to
BOC staff, Ken Huffer and your liaison commissioner by Friday at 1:00 pm for
your item to be considered on the next scheduled BOC agenda.

Meeting Date: 10/29/26
Name: Ken Huffer
Department: County Administration
Regarding: Discussion and Decision to Approve Applying the New AFSCME Compensation Terms to YCEA Non-rep classified employees
Public Hearing Required (Excluding Land Use): Yes
No
Ordinance Required (Is it Legislative): Yes
No
County Counsel Review: Yes
No
Description:
The County's past practice has been to extend the compensation and benefit terms agreed to in
the AFSCME CBA to management and other non-represented employees in the departments
with significant AFSCME membership (i.e. Public Works, Tax and Assessment, Administration,
Planning, HHS, etc.).
In brief, those terms include COLAS of 3.0%, 3.5%, and 2.5% over the next three years and
moving to a 96/4 health premium split and a $200 VEBA contribution once a new PPO provider
is selected.

Staff Recommendation:
Approve application of terms to selected non-represented employees. This helps in preventing
compression issues between management and non-management personnel.

Fiscal Impact:
*For Contracts Only*
Oracle Number:
Related Board Order:
Other Contract Party(s):
Contract Start Date:
Contract End Date:
Procurement Type:
SUBMIT

IN THE BOARD OF COMMISSIONERS OF THE STATE OF OREGON
FOR THE COUNTY OF YAMHILL
SITTING FOR THE TRANSACTION OF COUNTY BUSINESS
IN THE MATTER OF EXTENDING THE
COMPENSATION AND BENEFIT TERMS
AGREED TO IN THE 2026-2029 AFSCME
CBA TO MANAGEMENT AND OTHER
NON-REPRESENTED EMPLOYEES IN
THE
DEPARTMENTS
WITH
SIGNIFICANT AFSCME MEMBERSHIP.

BOARD ORDER 26-______

THE BOARD OF COMMISSIONERS OF YAMHILL COUNTY, OREGON (the Board) sat for
the transaction of county business on October 29, 2026, Commissioners Kit Johnston, Mary
Starrett, and David “Bubba” King being present.
IT APPEARING BEFORE THE BOARD AS FOLLOWS:
WHEREAS, The Board approved a new Collective Bargaining Agreement between
Yamhill County and the Local 1422 of the American Federation of State, County and Municipal
Employees, AFL-CIO (“AFSCME”/Union); and
WHEREAS, Established practice has been to extend the compensation and benefit terms
to non-represented employees; and now, therefore,
IT IS HEREBY ORDERED BY THE BOARD AS FOLLOWS:
Section 1. The compensation and benefit terms provided in the 2026-2029 Collective
Bargaining Agreement with the Local 1422 of the American Federation of State, County and
Municipal Employees, AFL-CIO (AFSME) are hereby extended to all non-represented Yamhill
County employees within those departments and offices that have significant AFSCME
membership.
//
//
//
//
//
Board Order 26-______
Page 1 of 2

DATED this 29 day of October, 2026, at McMinnville, Oregon.
ATTEST

YAMHILL COUNTY BOARD OF
COMMISSIONERS

KERI HINTON
County Clerk

________________________________________
Chair KIT JOHNSTON

By:________________________
Deputy CAROLINA ROOK

________________________________________
Commissioner MARY STARRETT

FORM APPROVED BY:
___________________________
JODI GOLLEHON
Yamhill County Counsel

________________________________________
Commissioner DAVID “BUBBA” KING

Board Order 26-______
Page 2 of 2

Agenda Item I5

Yamhill County
Board of Commissioner’s
Agenda Request
Once approved in Oracle, complete the fields below and email to
BOC staff, Ken Huffer and your liaison commissioner by Friday at 1:00 pm for
your item to be considered on the next scheduled BOC agenda.

Meeting Date: 10/29/26
Name: Oregon Hazards Lab High Heaven Tower Amendment #1
Department: Sheriff's Office
Regarding: Amendment to existing High Heaven Tower Lease Agreement
Public Hearing Required (Excluding Land Use): Yes
No
Ordinance Required (Is it Legislative): Yes
No
County Counsel Review: Yes
No
Description:
I am requesting permission to permit University of Oregon's Hazards Lab to add additional
equipment to the rack space they lease on the High Heaven Tower without updating the rental
period or modifying the rental rate.

Staff Recommendation:
Suggested Board Agenda language: “Consideration of approval of Amendment #1 to an existing
agreement between University of Oregon's Oregon Hazards Lab and Yamhill County for the
lease of rack space on the High Heaven Tower in order to add additional equipment.
SO26008IGA”
Fiscal Impact:
N/A
*For Contracts Only*
Oracle Number: SO26008IGA
Related Board Order: BO25-205
Other Contract Party(s):
Contract Start Date: 07/01/2025 (Amendment Start 11/01/2026)
Contract End Date: 10/31/2029
Procurement Type: Intergovernmental Agreement
SUBMIT

IN THE BOARD OF COMMISSIONERS OF THE STATE OF OREGON
FOR THE COUNTY OF YAMHILL
SITTING FOR THE TRANSACTION OF COUNTY BUSINESS
In
the
Matter
of
Approving
an
Intergovernmental
Agreement
with
University of Oregon’s Oregon Hazard Lab

BOARD ORDER 26-______

THE BOARD OF COMMISSIONERS OF YAMHILL COUNTY, OREGON (the Board) sat for
the transaction of county business on October 29, 2026, Commissioners Kit Johnston, Mary
Starrett, and David “Bubba” King being present.
IT APPEARING BEFORE THE BOARD AS FOLLOWS:
WHEREAS, The County and Oregon Hazard Lab are both units of local governments; and
WHEREAS, ORS 190.010 permits a unit of local government to enter into a written
agreement with any other unit of local government for the performance of any or all functions and
activities that the agency has authority to perform; and
WHEREAS, The Oregon Hazard Lab requires the performance of certain functions of High
Heaven Tower supporting operational equipment; and
WHEREAS, The County and Oregon Hazard Lab executed a Intergovernmental Agreement
contract on July 3, 2025 pursuant to Board Order No. 25-205 for High Heaven Tower rent (the
“Contract”); and
WHEREAS, The County and Oregon Hazard Lab now wish to amend the Contract to add
one wildfire monitoring camera as further described in the agreement identified as Oracle
#SO26008IGA; and
IT IS HEREBY ORDERED BY THE BOARD AS FOLLOWS:
Section 1. The agreement identified as Oracle #SO26008IGA is hereby approved.
Section 2. The agreement shall be fully executed by all necessary parties in accordance
with County policies and procedures.
//
//

Board Order 26-______
Page 1 of 2

DATED this 29 day of October, 2026, at McMinnville, Oregon.
ATTEST

YAMHILL COUNTY BOARD OF
COMMISSIONERS

KERI HINTON
County Clerk

________________________________________
Chair KIT JOHNSTON

By:________________________
Deputy CAROLINA ROOK

________________________________________
Commissioner MARY STARRETT

FORM APPROVED BY:
___________________________
JODI GOLLEHON
Yamhill County Counsel

________________________________________
Commissioner DAVID “BUBBA” KING

Board Order 26-______
Page 2 of 2

Amendment #1 to
Intergovernmental Agreement between
Oregon Hazards Lab and Yamhill County
Contract No. SO26008IGA
THIS AMENDMENT is made and entered into this 29th day of October 2026, by and between
YAMHILL COUNTY, a political subdivision of the State of Oregon, acting by and through its Sheriff’s
Office (“County”), and the UNIVERSITY OF OREGON’S Department of Earther Sciences (hereinafter
“UO”), acting by and through its Oregon Hazards Lab (“OHL”), (collectively, the “Parties”).
WHEREAS, The Parties executed an intergovernmental agreement contract on July 3, 2025,
pursuant to Board Order No. 25-205, for installation and ongoing colocation of wireless
communications equipment on the 200’ tower on the High Heaven site that supports the Pacific
Northwest Seismic Network; (the “Contract”); and
WHEREAS, The Parties now wish to amend the Contract to add one wildfire monitoring camera
and required supporting operational equipment, for the purposes of wildfire detection; and now,
therefore
THE PARTIES hereby agree to amend the Contract as follows (new language is indicated by underlined
font and deleted language is indicated by strike-out font):
1. The section entitled “2. RENT FOR TOWER” is amended to read as follows:
a. Tower rent for the first year of this Agreement is calculated at $352.70 per year. Rent for the
first year of this agreement for 8-15 rack units (RU) is calculated at $437.40 per year. Both
dish and RU rent are subject to annual adjustment of 3%. Tower rent is calculated based on the
following equipment:
i.
One (1) three-foot (3’) dish antenna mounted to the High Heaven Tower.
ii.
Eight to fifteen (8-15) rack units (RU) installed inside the communications shelter.
iii. One (1) PTZ Camera mounted on the High Heaven Tower to include cabling and
associated hardware.
iv.
Equipment inside the shelter will be within the eight to fifteen rack units as listed in the
original agreement.
Except as expressly amended above, all other terms and conditions of the original contract are still in full
force and effect. The Contractor certifies that the representations, warranties, and certifications contained
in the original contract are true and correct as of the effective date of this Amendment and with the same
effect as though made at the time of this Amendment.

[remainder of page intentionally blank; signature page follows]

Page 1

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed, this Amendment
No. 1 on the date indicated by their duly authorized officials.
UNIVERSITY OF OREGON
OREGON HAZARDS LAB

BRIE CAMPBELL, CONTRACTS OFFICER
Date

YAMHILL COUNTY

Chair, KIT JOHNSTON
Commissioner, MARY STARRETT
Commissioner, DAVID “BUBBA” KING
Date
APPROVED AS TO CONTENT:
By:_____________________________
SAM ELLIOTT
Sheriff
APPROVED AS TO FORM:
By:____________________________
JODI GOLLEHON
County Counsel

Amendment 1 – Yamhill County and Oregon Hazards Lab
Page 2

Agenda Item J1
Public Hearing
Docket M-10-26

https://www.yamhillcounty.gov/DocumentCenter/View/21308/M-10-26Packet-PDF

Yamhill County
Board of Commissioner’s
Agenda Request
Complete the fields below and email to BOC staff,
Ken Huffer and your liaison commissioner by Friday at 1:00 pm for
your item to be considered on the next scheduled BOC agenda.

Meeting Date: October 29, 2026
Name & Department: Ken Friday, Planning Dept
Regarding: M-10-26, Javier Ceja - Agricultural Bldg
Public Hearing Required (Excluding Land Use) <HV
No
Ordinance Required (Is it Legislative) Yes
County Counsel Review Yes
No
Description:

No

The decision to approve applicant, Javier Ceja's, agricultural building for the storage of farm
equipment was appealed by Larry Goodroe and Heidi Goodroe, represented by Andrew Stamp.

Staff Recommendation:
Provided at hearing.

Fiscal Impact:
*For Contracts Only*
Oracle Number:
Related Board Order:
Other Parties:
Contract Start Date:
Contract End Date:
Procurement Type:
Digitally signed by Ken

Ken Friday
Ken Friday Friday
Date: 2026.10.23 10:34:33
-07'00'
Department Head: ________________________ Signature: ________________________
SUBMIT