On the agenda: Mcminnville Packet - AMENDED — data center (Jul 28)

Kent Taylor Civic Hall
Council Chambers
200 NE Second Street
McMinnville, OR 97128
City Council Meeting Agenda
Tuesday, July 28, 2026
7:00 p.m. – City Council Regular Meeting
EXECUTIVE SESSION – to immediately follow the Regular Meeting (CLOSED TO THE PUBLIC)
REVISED 07/27/2026
Welcome! This meeting will be a hybrid (in-person & Zoom) Meeting. However, if you are not feeling well, please stay
home and take care of yourself.
The public is strongly encouraged to relay concerns and comments to the Council in one of five ways:
• Pre-register using the online form here:
https://www.mcminnvilleoregon.gov/citycouncil/webform/public-comment-card (Registration OPENS at 5:00 p.m.
on the day the agenda is posted, one week before the meeting and CLOSES at 12:00 p.m. the day BEFORE the
meeting // (Any form submitted outside this window will not be addressed);
• Written comments may be submitted to the City Recorder Team any time up to 12:00 p.m. the day BEFORE the
meeting and mailed to (McMinnville City Hall, c/o City Recorder Team, 230 NE Second Street, McMinnville, OR,
97128);
• Digital comments (email) may be submitted to the City Recorder Team any time up to 12:00 p.m. the day BEFORE
the meeting to [email protected];
• Fill out a physical public comment card found at McMinnville City Hall; any time up to 12:00 p.m. the day BEFORE
the meeting, but not before 5:00 p.m. on the day the agenda is posted for the following week;
• Attend in person and fill out a public comment card.
You can live broadcast the City Council Meeting on cable channels Xfinity 11 and 331,
Frontier 29 or webstream here:
mcm11.org/live
CITY COUNCIL REGULAR MEETING:
You may join online via Zoom Webinar Meeting:
https://mcminnvilleoregon.zoom.us/j/82979647456?pwd=7DsmeqidvpywgQLViMbUOu5Oz3JQOD.1
Or you can call in and listen via Zoom: 1-253- 215- 8782
Webinar ID: 829 7964 7456

7:00 PM – REGULAR COUNCIL MEETING – VIA ZOOM AND SEATING AT CIVIC HALL
1. CALL TO ORDER & ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. INVITATION TO COMMUNITY MEMBERS FOR PUBLIC COMMENT –

The Mayor will announce that any interested audience members are invited to provide comments. Anyone may speak on
any topic other than: a matter in litigation, a quasi-judicial land use matter; or a matter scheduled for public hearing at
some future date. The Mayor may limit comments to 4 minutes per person for a total of 32 minutes. The Mayor will read
comments emailed to the City Recorder and then call on anyone who has signed up to provide public comment.

4. PRESENTATIONS
a. Police Presentation
b. Ballard King & Associates Presentation

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5. CONSENT AGENDA
a. Consider the draft minutes of the April 22, 2026 Joint City Council & Planning Commission Work
Session Meeting.
b. Consider the draft minutes of the April 28, 2026 Special Called City Council Meeting & City
Council Regular Meeting.
c. Consider the draft minutes of the May 12, 2026 City Council Regular Meeting.
d. Consider the draft minutes of the May 26, 2026 City Council Work Session & Regular
Meeting.
e. Consider Resolution No. 2026-44: A Resolution Authorizing the City Manager to Execute the
Traffic Signal Maintenance Agreement (ODOT Agreement No. 73000-00043711) for City-Owned
Traffic Signals.
f. Consider the request from El Rancho Market LLC for Limited On-Premises Sales, OLCC
Liquor License located at 1621 NE Baker Street. (Added on 07.27.2026)
6. ADVICE/ INFORMATION ITEMS
a. Reports from Councilors on Committee & Board Assignments
b. Department Head Reports
c. May 2026 Cash and Investment Report (in packet)
7. ADJOURNMENT OF REGULAR MEETING

CITY COUNCIL EXECUTIVE SESSION – IMMEDIATELY FOLLOWING THE CITY COUNCIL REGULAR MEETING
(NOT OPEN TO THE PUBLIC) (Added on 07.27.2026)
1. CALL TO ORDER
2. EXECUTIVE SESSION PURSUANT TO ORS 192.660(2)(p): To consider matters relating to cyber
security infrastructure and responses to cyber security threats.
3. ADJOURNMENT OF EXECUTIVE SESSION

Meeting Accessibility Services and Americans with Disabilities Act (ADA) Notice: Kent Taylor Civic Hall is accessible to persons with disabilities. A
request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made a least 48 hours
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before the meeting to the City Recorder (503) 435-5702 or [email protected].
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From:
To:
Subject:
Date:

Christy Ford
Mayor Kim Morris; Geoffrey Hunsaker; Jeff Gooden; Claudia Cisneros
Senior Citizen / Disabled Citizen Pedestrian Concern
Sunday, July 19, 2026 9:36:05 AM

ENTERED INTO THE RECORD
07.19.2026
DATE RECEIVED:_____________
Christy Ford
SUBMITTED BY:______________
Public
Comment
SUBJECT:___________________
___________________________

This message originated outside of the City of McMinnville.

To the McMinnville Mayor, City Council, and Public Works Department,
I am writing to ask you to consider an important pedestrian safety concern on NE 27th Street
near Life Care Center of McMinnville.
Over the years, I have spent a great deal of time visiting loved ones in skilled nursing and
rehabilitation facilities. One thing that has become increasingly concerning to me is the lack of
a continuous sidewalk along this section of the road. Residents, family members, caregivers,
healthcare staff, and visitors regularly travel this area, yet for a portion of the route there is no
sidewalk, leaving pedestrians to walk alongside—or sometimes in—the roadway.
While there is a sidewalk on the opposite side of the street, there is no safe or direct way to
reach it from the Life Care Center side without first walking in or along the roadway for a
distance. For someone who is young and fully mobile, this may simply be inconvenient. For
an older adult using a walker, a wheelchair, or recovering from surgery, it creates an
unnecessary and potentially dangerous situation.
Many of the people who call Life Care Center home are recovering from illness or injury or
are living with physical limitations. Some use wheelchairs, walkers, or canes. Others simply
walk more slowly or have difficulty reacting quickly to traffic. They deserve the same
opportunity as anyone else to safely enjoy fresh air, take a walk, or travel to and from the
facility without being forced into the roadway.
As I have watched people navigate this stretch of road, I couldn’t help but think that it only
takes one distracted driver or one unexpected step into traffic for a preventable tragedy to
occur. A missing sidewalk may seem like a small gap in infrastructure, but for someone with
limited mobility, it can mean the difference between feeling independent and feeling isolated.
No family member should have to worry that a simple walk outside could put their loved one
at risk.
I recognize that our city has many important needs and that infrastructure projects require
careful planning and funding. My hope is simply that this location can be evaluated with
pedestrian safety in mind and considered for future sidewalk improvements or other safety
enhancements. Given that this stretch of road serves a skilled nursing and rehabilitation
facility, I believe it presents a unique opportunity to improve safety for some of our
community’s most vulnerable residents while also benefiting the many employees, visitors,
and neighbors who use this area every day.
Thank you for your service to our community and for considering this request. I would greatly
appreciate the opportunity for this section of NE 27th Street to be evaluated and included in
future pedestrian safety planning. I truly believe that completing this sidewalk would make a
meaningful difference for the people who depend on it most.

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Sincerely,
Christy Ford

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ENTERED INTO THE RECORD
07.27.2026
DATE RECEIVED:_____________
Michael Sauber
SUBMITTED BY:______________
SUBJECT:___________________
Public Comment
Thank you all public servants here. It's sometimes a thankless___________________________
job. I'm not here

to accuse or blame, I'm here to come to a solution we can literally live with.
My name is Michael Sauber and I live on east end of Grandhaven St where we
experience vehicles and motorcycles driving way too fast over the posted
25mph limit, with modified exhaust, booming sound systems roaring through our
neighborhood every day and night vibrating our walls. We feel harassed and
traumatized by the noise. It's unsafe driving and walking in the neighborhood.
We hear vehicles roaring and screeching on 99 constantly.
This is about human and traffic safety and respect. Children play in our
neighborhoods, as they should . Homeowners who have purchased and pay
taxes on their homes should be able to enjoy life free from the assault by
individuals who don't give a damn about anyone else, or by ignorant teens who
don't realize what havoc, harm or serious danger they are causing. We are
sleep deprived, and suffering daily by this situation.
Two Sundays ago at 3:30 in the morning two muscle cars revving their engines
and spinning their tires, were racing each other back and forth on hwy 99. After
hearing it for the third time, I finally got out of bed and called dispatch and told
them where the racing was coming from. I then saw one go by our house and
recognized it as one we had previously reported for speeding through our
neighborhood. An officer came to our house and I described the vehicle to him.
He was familiar with it, found them and "talked to them". They really needed to
be fined and the vehicle impounded. Reckless driving is a class A
misdemeanor!
Oregon has Codes for: Reckless driving, Careless driving, Causing unreasonable
noise with vehicle, and Unreasonable Sound Amplification:
Reckless Driving ORS 811.140 driving which endangers the safety of persons or property. or.. operates the
vehicle in the presence of two or more persons assembled for the purpose of spectating the conduct
intentionally: breaking traction of the tires, spinning the rear tires continuously by pressing the accelerator and
increasing engine speed in a manner that leaves marks on the surface of the road. Class A misdemeanor.
Careless driving ORS 811 .135 .. drives in a manner that endangers or would be likely to endanger any person or
property on any premises open to the public
Causing unreasonable noise with vehicle ORS 815.025 .. operates vehicle on any hwy that cause greater noise
than is reasonably necessary for proper operation of the vehicle.
Unreasonable Sound Amplification Oregon Code ORS 815.232 .. .is plainly audible outside of a vehicle from 50
or more feet when vehicle is on public road. (you can identify speech or music).

McMinnville has codes on Vehicle Noise and Sound Amplification devices.
McMinnville Code: Noise 8.10.260. B) Causing to exist any loud, disturbing or unnecessary
noise which either annoys, disturbs, injures or endangers the comfort, repose, health, safety or peace of other
persons or property. C) 25' from source 55dBA 50dBA in residential areas.(lve recorded 87.7 dBA at 200 ft
from our house)

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4) Vehicle Noises. The use of any vehicle or engine .... In a manner that causes or creates any loud or
unnecessary grating, grinding, rattling or other noise, including the discharge in the open air of the exhaust,
except through a muffler which will effectively prevent loud or explosive noises and the emmission of annoying
smoke.
9) Loudspeakers, Amplifiers, Public Address Systems and Similar Devices .... some sound amplifying device
so loudly as to disturb persons in the vicinity thereof or in such a manner as renders the use thereof a nuisance.

I posted my concerns on "Nextdoor" social media and got 42 responses and
2,400 views. 2,400 people realize we have a serious problem.
Some responses:
"Concerns about the school Zone" "2 kids on motor-scooters passing cars" "it's a
racetrack, even through the school zone" "It's soooo loud"; "I stood in the road
told her to slow the hell down" " we need a bigger police presence" "screeches
down the street doing at least 60" "Not sure how to proceed, but this has to
stop!" "animal or child will get hit one day" "They need to be fined , licenses
suspended , vehicles impounded , hold parents accountable." "Let's start throwing
stuff at their cars from the bushes" "Im sick of the noise and speeding
constantly" "too fast to get license number" "This is McNoiseville"
These were just some of comments.
If this continues, angry citizens might start taking the issue into their own hands,
with potentially serious consequences.
Is this constant aggressive noise and speeding the image we want McMinnville
to be known for? I hope not.
We need your help to uphold the laws. I would like to see:
1) Rent/purchase speed detecting cameras to automatically catch and fine
speeders and noise violators.
2) Create a press release stating what is illegal and that authorities will begin
citing offenders, including info on Basic Speed Rule and noise ordinances.
3) Stiffer penalties
4) Post an officer on Grand haven with speed detection and decibel meter
5) Define a process that citizens can take to help officers solve these crimes.
6) More officers on the streets.
7) Post in the paper the number of speeding, reckless, careless and vehicle
noise related citations given each month so we can see what progress has been
made.
8) Would a citizen owned motion triggered camera be sufficient to charge
someone?

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CITY OF McMINNVILLE
MINUTES OF JOINT CITY COUNCIL &
PLANNING COMMISSION WORK SESSION
Held via Zoom Video Conference and at
the Kent L. Taylor Civic Hall on Gormley Plaza
McMinnville, Oregon
Wednesday, April 22, 2026 at 6:00 p.m.
Presiding:

Sal Peralta, Council President

Recording Secretary: Claudia Cisneros
Councilors:

Present
Zack Geary
Scott Cunningham
Dan Tucholsky
Carson Benner

Absent
Kim Morris, Mayor
Chris Chenoweth

Planning
Commissioners:

Present
Sidonie Winfield, Chair
Elena Mudrak, Vice Chair
Brian Randall
Sylla McClellan
Rachel Flores
Abigail Neilan
Brian Everest
Matthew Jones (via Zoom)

Absent
Meg Murray

Also present were City Manager Adam Garvin (via Zoom @ 6:22 p.m.), City
Recorder Claudia Cisneros, City Attorney David Ligtenberg, Community
Development Director Heather Richards, Chief of Police Cord Wood, Public
Works Director Geoff Hunsaker, Senior Planner Tom Schauer, Human
Resources Director Vicki Hedges (via Zoom), and Acting Planning
Manager/Housing Planner Evan Hietpas (via Zoom) members of the News
Media – Phil Guzzo McMinnville Community Media
1.

CALL TO ORDER: Council President Peralta called the meeting to order at
6:00 p.m. and welcomed all in attendance.

2.

JOINT CITY COUNCIL/PLANNING COMMISSION WORK SESSION SOUTHWEST AREA PLAN
Tom Schauer, Senior Planner, presented an update on the Southwest Area
Plan, a long-range planning effort covering approximately 650 acres in the
southwest urban growth boundary. Introducing consultants Thuy Cao, AICP
from Harper Houf Peterson Righellis Inc. (HHPR); Ken Pirie (via Zoom)
from Walker Macy.
Also noting the plan is being developed by a consultant team led by HHPR
(Land Use Planning and Project Management), with Walker Macy (Urban
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Design), Leland Consulting Group (Economic Analysis), DKS Associates
(Traffic Analysis), and JLA Public Involvement (Public Involvement). The
work session focused on a refined draft preferred concept, developed from
three earlier alternatives evaluated through extensive public engagement,
including a January community open house with nearly 200 attendees, an
online survey, written comments, and a Spanish-speaking focus group held in
March.
The draft preferred concept organizes the new neighborhood around a
primary loop street extending west from the Hill Road and Southwest
Fellows intersection and connecting south to Old Sheridan Road. Two
neighborhood activity centers (NACs), each containing small-scale
neighborhood-serving commercial uses, mixed-use development, and a small
plaza, are located along Hill Road to ensure visibility and viability. Highdensity residential is concentrated around each NAC to support commercial
uses and reduce vehicle trips, while medium-density residential transitions
outward along primary streets and greenways, with lower-density residential
comprising the majority of the plan area. A future school site is located
adjacent to the community park, and both the community park and
neighborhood park are integrated with a greenway network anchored by
Cozine Creek and associated riparian corridors. The plan also identifies trail
connections linking the study area to the Bonneville Power Administration
(BPA) Westside Path, West McMinnville Linear Park, and the Fox Ridge
Road area plan.
Key refinements made since the prior work session included adding mediumdensity residential as a transition buffer in the southern activity center area,
adjusting the medium-density designation from Hill Road to the internal
loop, clarifying the greenway connection from the creek corridor to the
community park and school site, accurately overlaying the focus area
designation on the mixed-use commercial, and more precisely depicting the
riparian corridor and drainage greenways.
Discussion centered on several topics. Members expressed general support
for the overall organization of the plan but raised questions about the
concentration of high-density R5 zoning around the NACs, noting that this
approach differs from McMinnville's historically distributed density pattern.
Staff clarified that the R5 designation was established to ensure multi-family
housing needs are actually met rather than absorbed by single-family
development, and noted that approximately 15 acres of R5 zoning surrounds
each NAC. The possibility of achieving the same housing need through a
more distributed or varied approach was acknowledged as a potential area for
further dialogue.
Considerable discussion addressed the southern sub-area located between
Old Sheridan Road and Highway 18, commonly referred to as "the thumb."
Two options were presented, differing in the distribution of medium- and
low-density residential relative to the existing electrical substation and
highway frontage. Members were divided on the preferred option, with some
favoring Option 1 for its pedestrian connectivity and buffering of lowerdensity homes from the highway, others preferring Option 2 for placing
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higher-density uses closer to existing commercial areas, and some suggesting
the area may ultimately be better suited for commercial or light industrial
use. Staff noted that access to Highway 18, ODOT coordination, and further
traffic analysis remain unresolved, and indicated that the adopted area plan
may ultimately retain multiple options for this sub-area given the level of
uncertainty.
Other points of discussion included the importance of ensuring the riparian
greenway corridor is continuous across Hill Road and not depicted as
abruptly ending; the need for multimodal infrastructure, particularly
protected multi-use paths separated from travel lanes along arterials, to
extend beyond the UGB boundary in coordination with Yamhill County; the
feasibility and desirability of pedestrian connections through the floodplain
between the northern and southern portions of the plan area; the relationship
between the future school site and commercial walkability; the cultural and
geological significance of a hillock feature within the study area, including a
possible glacial erratic rock, with staff noting no designated cultural resource
exists in the state database but encouraging further research; the protection of
the hydrology supporting the Peavey Reservoir and surrounding wetland
area; and the potential for a natural land trust in coordination with the
Yamhill Soil and Water Conservation District to expand natural resource
protection beyond what public park funding can provide.
Staff confirmed that the next steps include incorporating feedback from this
work session into a further refined concept, returning to the Project Advisory
Committee for additional input, and ultimately preparing a draft Southwest
Area Plan with supporting policies and implementation strategies. An
additional joint work session will be scheduled prior to the formal adoption
process.

3.

ADJOURNMENT: Council President Peralta adjourned the meeting at 7:25
p.m.

Claudia Cisneros, City Recorder

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CITY OF McMINNVILLE
MINUTES OF SPECIAL CALLED CITY COUNCIL MEETING
Held via Zoom Video Conference and at the
Kent L. Taylor Civic Hall on Gormley Plaza
McMinnville, Oregon
Tuesday, April 28, 2026 at 5:30 p.m.
Presiding:

Kim Morris, Mayor

Recording Secretary: Claudia Cisneros
Councilors:

Present
Sal Peralta, Council President
Zack Geary
Chris Chenoweth (via Zoom)
Scott Cunningham
Dan Tucholsky
Carson Benner

Absent

Also present were City Manager Adam Garvin, City Recorder Claudia
Cisneros, City Attorney David Ligtenberg, Community Development
Director Heather Richards, Finance Director Katie Henry, Associate Planner
Matthew Deppe, Housing Planner/Interim Planning Manager Evan Hietpas,
Chief of Police Cord Wood, Human Resources Director Vicki Hedges, and
members of the News Media – Phil Guzzo McMinnville Community Media.
1.

CALL TO ORDER: Mayor Morris called the special called meeting to order
at 5:30 p.m. and welcomed all in attendance.

2.

PUBLIC HEARING

2.a.

Public Hearing to consider Ordinance No. 5175: An Ordinance
memorializing the City Council’s decision for the EMPWR appeal of the
Planning Commission’s denial of SE 1-25.
Mayor Morris outlined the procedural order for the quasi-judicial public
hearing concerning Ordinance No. 5175.
Mayor Morris opened the public hearing at 5:34 p.m. She asked if any
Councilor objected to the jurisdiction of the City Council to hear this matter.
There was none.
Mayor Morris asked if any Councilor needed to declare a potential conflict of
interest or recuse themselves from the hearing.
Councilor Tucholsky disclosed that he had visited the EMPWR facility both
during the day and at night, stating it would not affect his decision. Mayor
Morris disclosed that she had visited EMPWR, had spoken with Sheyla
Wulf-Howell approximately one year prior, and had been made aware of a
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social media post from a Planning Commission member, none of which
would affect her decision.
At the request of land use attorney Missy Ryan, Mayor Morris asked whether
anyone wished to rebut or respond to the ex parte disclosures, including the
social media post and site visits. Sidney Winfield, identified as a Planning
Commission member, came forward to clarify that the social media post in
question was made in her personal capacity as a private citizen and was not
affiliated with the Planning Commission.
Community Development Director Heather Richards noted for the record
that four items of public testimony received within the prior 24 hours had
been forwarded to the City Council but were not included in the staff report:
letters from the McMinnville Area Chamber of Commerce, the McMinnville
Economic Development Partnership (MEDP), Sidney Winfield, and David
Bates.
Director Richards and Planner Matthew Deppe presented the staff report.
Director Richards explained that EMPWR was appealing the Planning
Commission's unanimous denial, issued February 5, 2026, of an application
for a sign exception to allow a standalone 300-square-foot (30' x 10')
electronic changeable copy (ECC) sign on the south-facing wall of their
building at 750 SW Booth Bend Road, facing Highway 18. She provided
background on McMinnville's sign code, adopted by Ordinance 4900 in
November 2009 following a multi-year community process in response to
public concern over large billboards. The code established size standards,
prohibited certain sign types including video signs, and required
nonconforming signs to be brought into compliance by December 31, 2016.
Of approximately 200 noncompliant signs at that time, roughly 75% have
since been brought into conformance.
The staff report outlined two key findings of the Planning Commission,
which denied the application unanimously on February 5, 2026 following an
initial hearing on January 15, 2026:
• The proposed sign is a video sign and therefore prohibited. The sign has
the capacity to display information in both horizontal and vertical formats
and to create continuously changing sign copy in a wide spectrum of
colors and light intensities—meeting the Municipal Code definition of a
video sign. The Planning Commission interpreted "capacity" according to
its plain and ordinary meaning, regardless of the applicant's stated intent
to limit the sign's functions. As a prohibited sign, the applicable
exception standard (§17.62.120(c)) requires proof of loss of all
economically viable use of the property, or that the prohibition
substantially interferes with the owner's use and enjoyment of the
property. The Planning Commission found EMPWR did not meet this
high threshold.
• Even if not a video sign, the proposed sign is a prohibited standalone
ECC sign. The Municipal Code permits ECC signs only as a component
of another sign (freestanding or wall-mounted), not as a standalone
installation. Under the applicable exception standard (§17.62.120(b)) for
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allowed signs, the Planning Commission found that Empower did not
demonstrate an unnecessary hardship, that granting the exception would
not cause material damage or prejudice to other properties, nor that it
would be consistent with community standards—all three of which are
required findings. Specifically, the Commission noted that wall-mounted
signs carry no size limitation, that other industrial properties along the
same corridor have not sought similar exceptions, and that the
community's lengthy sign code development process reflected a
deliberate decision to restrict large and video-style signs.
Staff noted that the Council's options were to affirm the Planning
Commission decision, amend the findings while still denying the application,
or approve the appeal with findings supporting approval. Staff cautioned that
any findings made tonight could set a precedent for future applications.
Councilor Chenoweth noted for the record that he had participated in the
citizen committee that developed the sign ordinance and expressed a
differing recollection of its origins, suggesting the ordinance was primarily
directed at specific signs that remain standing today and that the code may
warrant re-examination given advances in sign technology.
Sheyla Wulf-Howell, PMO Director of EMPWR Nutrition Group; Matthew
Juhren, legal counsel from Lake Oswego; and Laura LaRoque, Land Use
Consultant from Pathfinder, presented on behalf of the applicant. Ms. WulfHowell described EMPWR’s growth from 85 to over 550 full-time
employees since 2022, representing approximately $150 million in local
investment and $40 million annually in regional wages. She stated the sign's
primary purpose is workforce communication, alerting local residents and
commuters on Highway 18 to job opportunities, and that EMPWR is not
seeking to use the sign for video or advertising in the traditional sense. She
emphasized EMPWR’s willingness to accept binding conditions, including
static images only, minimum display intervals of 8–10 seconds, automatic
brightness controls, directional calibration, and framing the sign within a wall
sign structure.
Ms. LaRoque presented visual materials demonstrating how the proposed
sign could be encapsulated within a border to qualify as part of a wall sign,
addressing one of the Planning Commission's concerns. She also presented
elevation drawings showing that a 24 square foot sign would not be legible
from Highway 18 at the building's setback distance, while the proposed 300
square foot sign would be proportionate to the building and readable from the
roadway. Ms. LaRoque showed examples of existing permitted ECC signs in
McMinnville that display multicolor, scrolling, and changing content,
arguing that the city has in practice approved signs with characteristics
similar to or exceeding those of the proposed sign. She noted the Linfield
College athletic scoreboard as one example, and argued that industrial site
design requirements—fire access circulation, truck maneuvering lanes, and
landscaping—constrain where buildings can be placed, making the setback
less of a voluntary choice than staff characterized it.
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Counsel Juhren argued that the Planning Commission's interpretation of
"capacity" in the video sign definition was legally flawed. He contended that
applying a theoretical hardware-capability standard to define a video sign
would effectively nullify the entire permitted ECC sign category, since all
modern LED ECC signs share the same underlying hardware. He argued that
"capacity to create continuously changing sign copy" must be read as an
operational function, not a latent hardware capability, and that a sign
manufactured and programmed to display only static images does not meet
the video sign definition. He further argued that the code's exception
framework exists precisely to address site-specific hardships, and that
EMPWR’s combination of large building footprint, significant setback,
highway speeds, and on/off-ramp distance creates a genuine and unique
hardship not shared by typical properties. He asked the Council to approve
the appeal or, at minimum, to amend and condition approval rather than
simply affirm the denial.
Public Testimony in Support
John Olson, President and CEO of the McMinnville Area Chamber of
Commerce, McMinnville Community Member, testified in support. He cited
recent economic losses in the community, including workforce reductions at
Oregon Mutual Insurance, the departure of Lippert, and The Springs Living's
planned relocation of 100 jobs to Beaverton, and contrasted these with
EMPWR’s continued local investment and hiring. He argued that a 24 square
foot sign is functionally inadequate for a large facility set back 160 feet from
a 55 MPH highway and urged the Council to find a path forward, stating that
the business community is watching whether McMinnville will adapt when
situations do not fit a one-size-fits-all standard.
Public Testimony in Opposition
Sidonie Winfield, McMinnville Community Member (speaking as a private
citizen), testified in opposition. She acknowledged the sign ordinance's
lengthy development process and confirmed that restrictions on video-style
signs were intentional, motivated in part by concerns about driver distraction.
She argued that the applicant's commitments regarding sign use cannot be
reliably enforced, that programming can be changed after installation, and
that placing the burden of monitoring sign content, timing, and brightness on
city staff would be untenable given resource constraints.
Mark Davis, McMinnville Community Member, testified in opposition. He
clarified that his earlier written testimony, referenced by the applicant, was
not intended to support the hardship argument, but rather to illustrate driver
distraction concerns. He argued that signs designed to attract the attention of
motorists traveling at highway speeds present a public safety risk, and that
the community standards embedded in the sign code were specifically
intended to address this concern.

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EMPWR rebutted, reiterating its commitment to self-regulation and its
willingness to execute a recorded use agreement enforceable under the city's
existing code enforcement authority, including daily fines up to $2,000.
During Council questions, Director Richards clarified that wall-mounted
signs in the industrial zone have no size limitation, and that the fire access
circulation argument raised by the applicant, suggesting the building's
setback was not a voluntary choice, was not fully supported, as fire code
requires vehicle access within 150 feet rather than full circumnavigation of a
building. She also confirmed that the Linfield College scoreboard is exempt
from the sign code as it is oriented toward spectators within a sports facility,
and that other ECC signs cited by the applicant as comparable could not be
verified in the city's permit records.
Legal counsel Missy Ryan confirmed that a decision to approve the appeal,
depending on how findings are written, could set interpretive precedent
applicable to future sign exception requests, though fact-specific findings tied
to unique site conditions would be less broadly precedential than code-wide
interpretive rulings. Director Richards expressed a preference for a clear
decision over a conditional approval requiring ongoing property-specific
enforcement management
Mayor Morris closed the public hearing at 7:38 p.m., noting that deliberation
and the vote on Ordinance No. 5175 would occur during agenda item 7a of
the regular City Council meeting.
Mayor Morris announced a brief recess before the commencement of the
regular City Council meeting.

3.

ADJOURNMENT: Mayor Morris adjourned the special called meeting at
7:38 p.m.

Claudia Cisneros, City Recorder

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CITY OF McMINNVILLE
MINUTES OF CITY COUNCIL MEETING
Held via Zoom Video Conference and at the
Kent L. Taylor Civic Hall on Gormley Plaza
McMinnville, Oregon
Tuesday, April 28, 2026, at 7:00 p.m.
Presiding:

Kim Morris, Mayor

Recording Secretary: Claudia Cisneros
Councilors:

Present
Sal Peralta, Council President
Zack Geary
Chris Chenoweth (via Zoom)
Scott Cunningham
Dan Tucholsky
Carson Benner

Absent

Also present were City Manager Adam Garvin, City Recorder Claudia
Cisneros, City Attorney David Ligtenberg, Community Development
Director Heather Richards, Finance Director Katie Henry, Chief of Police
Cord Wood, Human Resources Director Vicki Hedges, and members of the
News Media – Phil Guzzo McMinnville Community Media.

1.

CALL TO ORDER: Mayor Morris called the meeting to order at 7:00 p.m.
and welcomed all in attendance.

2.

PLEDGE OF ALLEGIANCE: Mayor Morris led the Pledge of Allegiance.

3.

NEW SERGEANT INTRODUCTIONS.
Mayor Morris announced this item was removed from the agenda.

4.

INVITATION TO COMMUNITY MEMBERS FOR PUBLIC COMMENT:
Mayor Morris invited the public to comment.
Prior to public comment beginning, a point of protocol was raised regarding
whether comments pertaining to a potential future land use decision,
specifically related to the annexation agreement on the agenda, could be
heard. Outside Legal Counsel Melissa (Missy) Ryan clarified that because no
land use application had yet been filed for the project, ex parte rules were not
triggered, and public comment on the matter would be permissible, with a
note placed in the file for future reference.
Patrick Evans, McMinnville Community Member, spoke in opposition to
Resolution 2026-19, regarding an amendment to the annexation agreement
for property adjacent to the Chegwyn and Grandhaven neighborhoods. He
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expressed concern that the City was considering modifications to system
development charge (SDC) provisions before the project had received
planning approvals and argued that the amendment would reduce potential
City revenue. He also stated that neighborhood residents were not adequately
notified of the hearing despite prior requests for updates on the project. He
submitted a petition signed by more than 100 residents opposing the project
in its current form, citing concerns about its scale, density, and compatibility
with the surrounding neighborhood while noting that residents were not
opposed to development generally.
Ron Larson, McMinnville Community Member, spoke in opposition to the
proposed SDC amendment. He provided background on the City’s parks
SDC process, noting that fee increases had been under consideration since
March 2024 and arguing that developers should have been aware of the
changes. He expressed concern that reducing the fees for the project would
shift costs to taxpayers and could create future funding shortfalls for park
improvements. He also stated that the project would benefit from its
proximity to an existing public park and argued that the development could
increase demand on park facilities while reducing available funding to
address those impacts.
Doug Rux, Sherwood Community Member, with the Rux Group LLC.,
representing MAC Multi, LLC, spoke in support of Resolution 2026-19. He
stated that the project team had based its financial planning on the SDC rates
published by the City and did not become aware of the proposed parks SDC
increases until after a February 2026 work session. He expressed concern that
the increased fees could affect the project's financial feasibility and noted that
the changes were not discussed during the pre-application process. Mr. Rux
also highlighted infrastructure improvements and dedications the project
would provide under the annexation agreement, including street
improvements, right-of-way dedications, a pathway easement, and fencing.
He urged the Council to adopt the resolution so the project could move
forward with its land use applications.
Ames Bierly, McMinnville Community Member, addressed the council on
matters of LGBTQ+ rights and gun safety, referencing a shooting that
occurred earlier that day near a local school. He urged the council to publicly
advocate for policies at all levels of government that would make the city and
its children safer.
Jordan Christie, McMinnville Community Member, spoke in opposition to
the proposed apartment development near the Chegwyn neighborhood. He
expressed concerns about the proximity and scale of the proposed building
relative to nearby homes, as well as potential traffic impacts, fire access
considerations, and compatibility with the surrounding neighborhood. He
submitted a petition containing more than 150 signatures opposing the
project and encouraged the Council to consider alternative uses for the
property, including school parking or park expansion.

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5.

CONSENT AGENDA
a. Consider the request from Fresh Pint LLC. for Full On-Premises,
Commercial, OLCC Liquor License located at 540 NE Hwy 99W.
b. Consider the request from Moonlite Candles & Gifts LLC, dba NW Food
& Gifts / NW CRU for Full On-Premises, Commercial, OLCC Liquor
License located at 445 NE 3rd Street and 325 NE Evans Street.
c. Consider the Draft Minutes of the November 11, 2025 Special Called
City Council Work Session & Special Called City Council Meeting.
d. Consider the Draft Minutes of the November 19, 2025 City Council
Work Session Meeting.
e. Consider the Draft Minutes of the December 09, 2025 City Council Work
Session & Regular Meeting.
Councilor Tucholsky requested that item 5b be removed from the consent
agenda for separate consideration, so item a was also removed from the
consent agenda.
Councilor Cunningham MOVED to adopt the consent agenda with item 5.b.
removed; SECONDED by Councilor Geary.
AYE: Councilors Tucholsky, Chenoweth, Benner, Geary, Cunningham, Peralta
NAY: NONE
Motion PASSED unanimously by a vote of 6-0.

5.

ITEMS REMOVED FROM THE CONSENT AGENDA

5.b.

Consider the request from Moonlite Candles & Gifts LLC, dba NW Food &
Gifts / NW CRU for Full On-Premises, Commercial, OLCC Liquor License
located at 445 NE 3rd Street and 325 NE Evans Street.
Councilor Tucholsky requested this item be removed from the consent
agenda and announced an abstention without elaboration.
Council President Peralta MOVED to approve the request from Moonlite
Candles & Gifts LLC, dba NW Food & Gifts / NW CRU for Full OnPremises, Commercial, OLCC Liquor License located at 445 NE 3rd Street
and 325 NE Evans Street; SECONDED by Councilor Geary.
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Peralta
NAY: NONE
ABSTAIN: Councilor Tucholsky
Motion PASSED by a vote of 5-0 with Councilor Tucholsky abstaining.

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6.

RESOLUTIONS

6.a.

Consider Resolution No. 2026-19: A Resolution authorizing the City
Manager to sign Amendment #1 to the Annexation Agreement with Yamhill
Soil and Water Conservation District (property owner) and MAC Multi LLC
(buyer), for the future annexation of Tax Lot R4409CD00100 that was
approved via Resolution No. 2025-51.
Community Development Director Heather Richards presented the
resolution, she noted that this was not a land use decision but an amendment
to a contractual annexation agreement and that the property at issue is
currently a county island within the city limits, which city policy does not
allow and for which annexation is a longstanding city goal.
Director Richards explained that the amendment before the council would
lock in the existing parks SDC rate methodology, calculated on a perdwelling-unit basis with an annual inflationary index, for all building permits
submitted within five years of the original agreement's effective date. The
rate lock would not apply to any new parks SDC methodology that the
council might adopt in the future. She noted that the proposed 75-unit
market-rate apartment project would see its parks SDC obligation increase
from approximately $231,600 to $770,154 under a new methodology, a 232
percent increase, and that this cost would translate to a per-unit rent increase
of between $43 and $62 per month. She acknowledged that McMinnville is
already a severely rent-burdened community and that market-rate apartments
have struggled to pencil out financially in the city. She also noted that a
material change, the unanticipated SDC increase, had occurred after the
annexation agreement was signed without prior disclosure to the applicant.
Council discussion reflected broad concern about acting prematurely. Several
Councilors noted that the city had not yet decided whether to adopt new
parks SDC rates, what methodology to use, or whether any phase-in period
would apply. The mayor observed that it was difficult to agree to a five-year
rate lock when the future SDC structure remained undetermined, and that the
Council had historically provided a transition period when new fees were
adopted. Councilors aligned with the view that any such accommodation
should wait until the SDC framework was finalized, at which point the
applicant could return if needed.
City Attorney David Ligtenberg confirmed that allowing the matter to simply
not be acted upon that evening would leave it available to be brought back in
the future without prejudice. No motion was made, and the resolution was
not acted upon.

7.

ORDINANCES

7.a.

Consider the first reading with a possible second reading of Ordinance No.
5175: An Ordinance memorializing the City Council’s decision for the
EMPWR appeal of the Planning Commission’s denial of SE 1-25.
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Mayor Morris asked if any Councilor needed to declare any actual or
potential conflicts of interest or recuse themself regarding this ordinance.
Mayor Morris noted prior contact disclosures from earlier proceedings and
confirmed no conflicts of interest existed.
No Councilor present requested that the Ordinance be read in full.
City Attorney Ligtenberg read by title only Ordinance No. 5175.
Council deliberation centered on whether to uphold the Planning
Commission's denial or reverse it. Several Councilors found the argument
that electronic digital signs and painted building signs should be treated
differently under the code to be technically unsound, given that modern
digital displays are capable of functioning as fixed-image signs just as
painted signs do. Concern was also raised about the inconsistency of
permitting a large painted sign while prohibiting an equivalent digital
display. However, a majority of Councilors concluded that even accepting
the applicant's technical arguments, the sign as proposed did not meet
applicable code criteria given its size and nature, and that any approval
would set a problematic precedent along the Highway 18 corridor as that area
continues to develop. Several Councilors acknowledged EMPWR's value as a
community employer but noted that this was a quasi-judicial matter in which
political support was not the relevant standard. It was also noted that
EMPWR could achieve its communication goals through a conforming sign,
such as a long, narrow ticker-style electronic sign within the permitted 24square-foot allowance, and that the underlying sign code may warrant a
broader review for large buildings and employers. The planning commission
was recognized for its thorough and diligent work.
Councilor Tucholsky MOVED to pass Ordinance No. 5175 to a second
reading; SECONDED by Councilor Cunningham. Motion PASSED 5-1 by
the following vote:
AYE: Councilors Tucholsky, Benner, Geary, Cunningham, Peralta
NAY: Councilor Chenoweth
The ordinance would be brought back for second reading at the May 12,
2026, meeting.
7.b.

Consider the first reading with a possible second reading of Ordinance No.
5178: An Ordinance adopting the Natural Hazards program.
Mayor Morris asked if any Councilor needed to declare any conflict of
interest or recuse themselves.
Councilors Chenoweth, Cunningham, Benner, and Mayor Morris each
declared a potential conflict of interest arising from ownership of property
within the proposed overlay zone, each noting it would not affect their
decisions.
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No Councilor present requested that the Ordinance be read in full.
City Attorney David Ligtenberg read by title only Ordinance No. 5178.
Community Development Director Heather Richards presented the
ordinance, which fulfills the city's obligation under Oregon Land Use Goal 7
to conduct natural hazards planning. The program addresses four hazard
types relevant to McMinnville: floods, landslides, earthquakes, and wildfire.
The trigger for this work was the release of updated state hazard data in 2019
and the city's 2020 Urban Growth Boundary amendment.
The ordinance amends all three volumes of the city's Comprehensive Plan,
adds a new natural features chapter to the goals and policies volume, amends
the zoning ordinance and zone map to add the new overlay, and adopts
findings for docket G3-2022. A significant nomenclature change made by the
Planning Commission replaced the term "natural hazard overlay zone" with
"managed development overlay zone," with two subdistricts: the Managed
Development Area, where development is permitted with additional study
and mitigation requirements, and the Limited Development Area, where high
cumulative hazard risk limits more intensive uses such as multifamily
housing, schools, and large commercial development.
Director Richards highlighted that the Council's direction from the January
work session led to a revised scoring methodology, resulting in
approximately 400 properties shifting from the Limited Development Area to
the Managed Development Area. Existing built structures are considered
conforming, and additions of up to 50% of existing habitable floor area are
permitted. An appeals process was added to allow property owners to
challenge their designation based on updated data. A transfer of residential
density rights program was created for the Limited Development Area to
preserve property owners' development rights. The floodplain provisions
were also updated to comply with a federal Endangered Species Act mandate
requiring habitat assessments for development with a net effect in floodplain
zones.
Council President Peralta MOVED to pass Ordinance No. 5178 to a second
reading; SECONDED by Councilor Geary. Motion PASSED 6-0 by the
following vote:
AYE: Councilors Tucholsky, Chenoweth, Benner, Geary, Cunningham, Peralta
NAY: NONE
City Attorney David Ligtenberg read by title only for a second time
Ordinance No. 5178.
Council President Peralta MOVED to adopt Ordinance No. 5178, adopting
the Natural Hazards program; SECONDED by Councilor Cunningham.
Motion PASSED 6-0 by the following vote:
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AYE: Councilors Tucholsky, Chenoweth, Benner, Geary, Cunningham, Peralta
NAY: NONE
8.

ADVISE/INFORMATION ITEMS

8.a.
8.b.

Reports from Councilors on Committee & Board Assignments
Department Head Reports
Finance Director Katie Henry reported that the proposed budget documents
would be available to Council members by Friday, with a possible early
release on Thursday, and that specific pickup instructions would be provided
by email. The digital version would also be made available online.
Police Chief Cord Wood reported the hiring of a new police officer who will
attend the police academy beginning May 25. Recruitment activity remains
active, with one lateral officer in field training, two candidates in background
checks, and seven to eight individuals scheduled for an assessment center on
May 9. He also reported attending a YCOM executive board meeting focused
on updating a membership agreement, with further meetings planned for
early May.
Human Resources Director Vicki Hedges reported ongoing midterm
bargaining with the McMinnville Police Association regarding a schedule
change. She provided an update on the Parks and Recreation Director
recruitment, noting 86 applications were received, virtual interviews were
offered to 14 candidates with 12 scheduled, and the first half of those
interviews were conducted that day. She also reported that citywide training
completion stands at 56%, with 18% in progress and 26% not yet started,
ahead of the June 30 deadline.
Engineering Project Manager Matt Bernards reported on coordination with
ODOT contractors conducting a curb ramp project through town, with staff
ensuring alignment with upcoming summer events. He noted that wastewater
SDC information would come to the Council at a June work session, and that
the annual wastewater rate adjustment, increasing due to higher operational,
materials, and equipment costs, would be presented in May. He also noted
that the city engineer recruitment is underway with first-round interviews
being scheduled.
City Recorder Claudia Cisneros had nothing to report.
Councilor Cunningham noted Historic Landmarks Committee had been
another quasi-judicial proceeding and was unable to attend. The Affordable
Housing Committee meets tomorrow.
Council President Peralta reported follow-up conversations with property
owners interested in donating land for park or natural use following the
Southwest Area Plan discussion, and an upcoming meeting with the Soil and
Water Conservation District board chair to discuss the Anthem Conservation
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Land Trust program, with a public open house scheduled for May 6 in
McMinnville.
Mayor Morris attended the community wellness fair, the first Water and
Light Commission meeting in the new space on Third Street, and the League
of Oregon Cities conference in Pendleton, where she attended sessions on
mayor's leadership, city charter review, AI, and social media, and toured
Hermiston's Enterprise Zone. She also noted presenting the "If I Were
Mayor" contest winner at Patton Middle School, and meeting with organizers
of an Art Festival planned for July 18–19 during Mac Fresco.
Councilor Geary reported on behalf of MURAC, noting a facade
improvement grant was awarded to Filbert's Scoop Shop for exterior
painting, and that long-time member Dave Rucklos had departed. He
provided a detailed update from Visit McMinnville, including March lodging
statistics showing a 3.8% increase in room night demand year-over-year,
with occupancy at 59.8% though average daily rates declined 9.1%. He noted
weakness in Canadian visitor travel to the United States and previewed
upcoming journalist visits for the AAPI McMinnville event and the Indy
Wine Mixer. He also highlighted that the 26th Annual UFO Festival is
scheduled for May 14–16.
Commissioner Tucholsky reported that the Airport Commission had not yet
met and is scheduled to convene on May 19.
Councilor Benner, still in the onboarding phase, reported attending a
McMinnville School District long-range facility task force meeting as a
citizen observer, noting potential synergies with the city's own planning work
given the district's anticipated bond effort.
Councilor Chenoweth reported on a meeting with the school superintendent
covering enrollment numbers and birth rate projections, and noted a second
productive meeting with Ximena, with a third meeting anticipated in the
coming weeks.
City Manager Adam Garvin provided updates on planning for McMinnville's
150th anniversary celebration, with a finalized logo to be distributed and a
community parade and birthday celebration in Upper City Park planned for
October 17. He thanked the finance team for their work in completing the
budget on schedule despite ongoing challenges with the new budget
software. He noted speaking engagements at local service clubs and
attendance at the McMinnville School District long-range planning
committee, the League of Oregon Cities conference, the Oregon City
Manager Association workshop, and the Hermiston Enterprise Zone Tour.
City Attorney David Ligtenberg had nothing to report.
Community Development Director Heather Richards noted a vacancy on
MURAC following Dave Rucklos' departure, with the position to be
advertised for a resident with a term expiring December 31, 2027. She also
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reported that the planning team had completed updated printed materials for
the downtown stroll walking tour, the uncovered McMinnville walking tour
of the northern residential neighborhood, and a guide to accessing resources
for historic properties, all to be launched in mid-May and featuring the new
city logo.
8.c.

Community Center Appraisal & Pool Renovations
City Manager Garvin presented information on two parallel workstreams
undertaken since the January work session on the Community and Parks
Recreation (CPR) bond.
First, he presented a pool renovation analysis conducted with Pence
Construction and Architecture, estimating a renovation of the existing pool
facility to modern standards at approximately $43 million including 32% soft
costs and a 25% contingency, the latter elevated due to the unknowns
inherent in working within a structure with 1950s-era infrastructure. He
noted the renovation would preserve the natatorium and spectator seating,
add new locker rooms, universal changing rooms, a controlled access point,
and an elevator for ADA compliance, and fully replace the mechanical
systems. However, the renovation would not provide a zero-depth entry
recreational pool, meaningful dry-side amenities, childcare space, party
rooms with pool views, gymnasium or gymnastics space, or adequate
parking, the site currently has only 17 stalls and a surface lot serving 100 cars
would consume substantial Upper City Park green space.
Second, City Manager Garvin presented a high-level concept site plan for a
new facility at the Miller Street property, showing 200 parking stalls with
overflow capacity, future programming space, and a new recreation facility
in the northwest corner of the site. He indicated that a more detailed
presentation would be provided at a June 23 work session.
Regarding the Community Center, an appraisal was commissioned and
returned a value of $5.7 million for highest and best use, identified as
medium-density mixed-use commercial development, or continued
institutional/community occupancy, or conversion to church or school use.
He explained that he had not commissioned a community center retrofit
study because the pool discussion had dominated the January session, and he
did not want to expend taxpayer funds on both facilities simultaneously if the
Council was leaning toward a new facility. He invited Council direction on
whether to continue pursuing pool renovation information or focus efforts on
the new Miller Street site.
Council discussion reflected a clear and unanimous preference for pursuing
the new facility at the Miller Street site rather than renovating the existing
pool. Members cited the high renovation cost, the loss of park space,
insufficient dry-side programming, the inadequate pool size and structure,
and the high contingency risk as reasons to set aside the renovation option.
City Manager Garvin noted that the future of the existing pool site would
require further discussion, with ideas involving potential community
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partnerships rather than demolition. No formal action was taken; the item
served as a direction-setting discussion in advance of the June 23 work
session.
9.

ADJOURNMENT OF REGULAR MEETING: Mayor Morris adjourned the
meeting at 9:51 p.m.

Claudia Cisneros, City Recorder

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CITY OF McMINNVILLE
MINUTES OF CITY COUNCIL MEETING
Held via Zoom Video Conference and at the
Kent L. Taylor Civic Hall on Gormley Plaza
McMinnville, Oregon
Tuesday, May 12, 2026 at 7:00 p.m.
Presiding:

Kim Morris, Mayor

Recording Secretary: Claudia Cisneros
Councilors:

Present
Sal Peralta, Council President
Zack Geary
Chris Chenoweth
Scott Cunningham
Dan Tucholsky
Carson Benner

Absent

Also present were City Manager Adam Garvin, City Recorder Claudia
Cisneros, City Attorney David Ligtenberg, Chief of Police Cord Wood, Public
Works Director Geoff Hunsaker, Library Director / Parks & Recreation
Director Jenny Berg, Human Resources Director Vicki Hedges, Community
Development Director Heather Richards, Finance Director Katie Henry,
Information Technology Director Scott Burke, Airport Manager John Paskell,
Senior Planner Tom Schauer, Wastewater Services Manager Erik Grimstad,
Associate Planner Matthew Deppe and members of the News Media – Kyle
Dauterman McMinnville Community Media.

1.

CALL TO ORDER: Mayor Morris called the meeting to order at 7:00 p.m. and
welcomed all in attendance.

2.

PLEDGE OF ALLEGIANCE: Mayor Morris led the Pledge of Allegiance.

3.

INVITATION TO COMMUNITY MEMBERS FOR PUBLIC COMMENT:
Mayor Morris invited the public to comment.
City Recorder Claudia Cisneros noted for the record two written comments had
been received via email from Matthew Bertrand and Sarah McBride, which
were forwarded to the Council and will be made part of the amended packet
posted tomorrow.
No members of the public present in Civic Hall or on Zoom came forward to
speak.

4.

NEW BUSINESS (Action Item)

4.a.

McMinnville Water and Light Commission Appointment.
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Mayor Morris presented the recommendation from the Water and Light
Commission to appoint Andrew Anderson to fill the vacancy created by Adam
Garvin, who assumed the role of City Manager. Andrew Anderson, who was
present in the audience, was welcomed to the commission.
Councilor Chenoweth MOVED to approve the appointment of Andrew
Anderson to fill a vacancy with a term expiration of December 31, 2027;
SECONDED by Councilor Tucholsky.
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
Motion PASSED unanimously by a vote of 6-0
5.

PUBLIC HEARINGS

5.a.

Public Hearing to consider Ordinance No. 5180: An Ordinance annexing to
the City of McMinnville Tax Lot R4430AD00100.
Mayor Morris outlined the procedural order for the public hearing concerning
Ordinance No. 5180 and opened the public hearing at 7:06 p.m. She asked if
any Councilor objected to the jurisdiction of the City Council to hear this
matter. There was none.
Mayor Morris asked if any Councilor needed to declare a potential conflict of
interest or recuse themselves from the hearing. There was none.
Mayor Morris asked if any Councilor needed to declare any contact prior to
this hearing with the applicant, or any other party involved in the hearing, or
any other source of information (outside of staff) regarding the subject of this
hearing. There was none.
Community Development Director Heather Richards presented the staff report.
She explained that the subject tax lot is located adjacent to Cypress Lane,
bounded on three sides by urbanized land within the city limits. Annexation is
governed by ORS 222 and Title 16 of the McMinnville Municipal Code. An
annexation agreement had previously been approved by the City Council via
Resolution No. 2025-13 on April 22, 2025. Staff confirmed that all provisions
of the annexation agreement and applicable legal requirements had been met,
contingent upon approval of the companion land use decision (Ordinance No.
5179).
Applicant Bruce Cooley, McMinnville Community Member, provided brief
testimony, noting that the property had been in the family for approximately
50 years and that he appreciated the assistance of city staff throughout the
process.
No public testimony was offered in support or in opposition.
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The public hearing was closed at 7:13 p.m.

5.b.

Public Hearing to consider Resolution No. 2026-20: A Resolution Adopting a
Planning and Engineering Fee Schedule for the City of McMinnville and
Repealing Prior Resolutions Establishing Such Fees.
Mayor Morris opened the public hearing at 7:13 p.m and read the hearing
statement. She asked if any Councilor wished to make a disclosure or abstain
from participating or voting on this hearing. There was none.
Public Works Director Geoff Hunsaker presented on behalf of staff. He
explained that this is an annual update to the planning and engineering fee
schedule, consistent with the Council's policy of full cost recovery for
development-related services. The proposed update applies the West Coast
Consumer Price Index increase of 2.9% for the period of January 2025 to
January 2026. No changes were made to the underlying fee methodology. The
fee structure retains targeted reductions for qualifying affordable housing
projects and certain resident-focused permits, with no cap on affordable
housing subsidies in a given fiscal year. Staff confirmed the revised fees are
incorporated into the proposed budget.
There was no public testimony.
Mayor Morris closed the public hearing at 7:16 p.m.

6.

CONSENT AGENDA
a. Consider the Draft Minutes of the December 17, 2025 Joint City Council &
Planning Commission Work Session Meeting.
b. Consider the Draft Minutes of the December 17, 2025 Special Called City
Council Meeting.
c. Consider the Draft Minutes of the January 13, 2026 City Council Work
Session & Regular Meeting.
d. Consider the request from Hundred Suns Wine LLC for Winery – NonConsumption, OLCC Liquor License located at 1445 NE Miller Street,
Unit D#1.
e. Consider Resolution No. 2026-26: A Resolution accepting Federal
Aviation Administration and State of Oregon Department of Aviation grant
awards and authorizing the City Manager to execute the grant agreements.
f. Consider Resolution No. 2026-27: A Resolution awarding the Airport
Perimeter Fence and Supplemental Wind Cone construction project
contract to Dallum Build Company.
g. Consider the request from Mano Cornuto LLC for Winery – NonConsumption, OLCC Liquor License located at 760 NW 11th Street, Suite
A.
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h. Consider the request from Winderlea, LLC for Winery – NonConsumption, OLCC Liquor License located at 829 NE 5th Street, Suite
700.
Councilor Benner requested that item 6h be removed from the consent agenda
for separate consideration.
Councilor Geary MOVED to adopt the consent agenda with item 6.h. removed;
SECONDED by Councilor Tucholsky.
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
Motion PASSED unanimously by a vote of 6-0.

6.

ITEMS REMOVED FROM THE CONSENT AGENDA

6.h.

Consider the request from Winderlea, LLC for Winery – Non-Consumption,
OLCC Liquor License located at 829 NE 5th Street, Suite 700.
Councilor Benner requested this item be removed from the consent agenda
who declared a potential conflict of interest and would be abstaining from
voting.
Councilor Cunningham MOVED to approve the request from Winderlea, LLC
for Winery – Non-Consumption, OLCC Liquor License located at 829 NE 5th
Street, Suite 700; SECONDED by Councilor Geary.
AYE: Councilors Chenoweth, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
ABSTAIN: Councilor Benner
Motion PASSED by a vote of 5-0 with Councilor Benner abstaining.

7.

RESOLUTIONS

7.a.

Consider Resolution No. 2026-20: A Resolution Adopting a Planning and
Engineering Fee Schedule for the City of McMinnville and Repealing Prior
Resolutions Establishing Such Fees.
Staff offered no additional comments beyond those presented during the public
hearing
Councilor Geary MOVED to adopt Resolution No. 2026-20, Adopting a
Planning and Engineering Fee Schedule for the City of McMinnville and
Repealing Prior Resolutions Establishing Such Fees; SECONDED by
Councilor Tucholsky. Motion PASSED 4-2 by the following vote:
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AYE: Councilors Benner, Geary, Cunningham, Peralta
NAY: Councilors Chenoweth, Tucholsky
7.b.

Consider Resolution No. 2026-28: A Resolution authorizing the City Manager
to execute a contract amendment to the 2024 Goods and Services Contract
(Project 2024-2) with City Sweepers, LLC, to provide downtown sweeping
services.
Public Works Director Geoff Hunsaker explained that while the City is
preparing to bring general street sweeping in-house, downtown sweeping,
covering streets, alleys, and public parking lots, would remain contracted due
to the specialized, noise-reduced equipment required and the late-night
schedule necessary to minimize impacts on downtown businesses. This
contract amendment represents the final one-year extension of the existing
two-year contract with City Sweepers, LLC. Staff confirmed the contract
would be put out for new bids the following year. In response to a councilor's
question about whether this service might eventually be brought in-house,
Director Hunsaker noted it was possible but that the late-hour work would
likely require staff overtime, and that closing downtown parking during
sweeping hours was not ideal for area businesses.
Councilor Geary MOVED to adopt Resolution No. 2026-28, Authorizing the
City Manager to execute a contract amendment to the 2024 Goods and
Services Contract (Project 2024-2) with City Sweepers, LLC, to provide
downtown sweeping services; SECONDED by Council President Peralta.
Motion PASSED unanimously 6-0 by the following vote:
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE

8.

ORDINANCES

8.a.

Consider the second reading of Ordinance No. 5174: An Ordinance
memorializing the City Council’s decision for the McMinnville Industrial
Promotions appeal of the Planning Commission’s approval of MP 6-25.
Community Development Director Richards provided context for this second
reading. At the direction of the City Council on April 8, 2026, new findings
were drafted stating that McMinnville Municipal Code Section 17.530.153,
entitled "Improvement Requirements," applies only to subdivisions and not to
minor partitions. These findings, contained in Exhibit A of tonight's packet,
would have removed conditions of approval requiring connection to sewer,
water, electrical, street improvements, sidewalks, storm drainage, and street
trees (Conditions 5, 9–16) from the approved minor partition.

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Outside legal counsel Missy Ryan requested that councilors disclose any ex
parte communications received since the last hearing. Council President Peralta
disclosed discussions with staff, which counsel confirmed are expressly carved
out from the statute. No other communications were disclosed.
Several councilors expressed agreement that the applicant, McMinnville
Industrial Promotions (MIP), had raised a legitimate concern, particularly
regarding the timing of improvement requirements. However, the majority
expressed reservations about the breadth of the revised findings. Council
President Peralta argued that the ordinance went far beyond what was
necessary to resolve the appeal, noting that by adopting a finding that the
improvement requirements section applies only to subdivisions, the City would
be creating policy precedent that could undermine its ability to require streets,
drainage, sewer, water, electrical systems, and pedestrian improvements for all
future minor partitions. He recommended rejecting the revised findings,
adopting the Planning Commission's original findings instead, and directing
staff to return with a narrower code amendment that would address the timing
of surety requirements for improvements such as sidewalks under specific
conditions. Councilor Geary echoed this view, noting that existing code
provided mechanisms for deferral of improvements through bonding and letters
of credit, and that the appeal appeared to be setting policy precedent in a
manner that exceeded what the applicable criteria warranted. Councilor
Tucholsky expressed sympathy for MIP's position but agreed the ordinance's
broad sweep was problematic for the community as a whole.
Councilor Chenoweth maintained a contrary position, arguing that the plain
language of the term "subdivider" was never intended to apply to minor
partitions, and that the applicant's interpretation was linguistically and legally
sound. Councilor Chenoweth also expressed confidence that other provisions
of the City's code would continue to impose improvement requirements at the
time of development or building permit, meaning the deletion of this section
would not leave the City without tools to require infrastructure.
Outside counsel Ryan clarified that both interpretations were plausible and that
whichever interpretation the Council chose would likely be entitled to
deference if challenged before the Land Use Board of Appeals. She also
addressed the procedural path forward, explaining that the Council could allow
the second reading with the revised exhibit to fail, and then move separately to
adopt Ordinance No. 5174 with the exhibit from the April 8 packet, that is, the
Planning Commission's decision document, as the operative findings. Staff
confirmed that the letter of credit and bonding options available to MIP under
the code were automatic provisions embedded in the code and did not require a
specific condition of approval to trigger.
Mayor Morris said this was the second reading of the ordinance.
No Councilor present requested that the Ordinance be read in full.
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City Attorney Ligtenberg read by title only Ordinance No. 5174 for the second
reading.
Councilor Chenoweth MOVED to adopt Ordinance No. 5174, memorializing
the City Council’s decision for the McMinnville Industrial Promotions appeal
of the Planning Commission’s approval of MP 6-25 with the revised findings
as presented in the May 12, 2026 meeting packet; SECONDED by Councilor
Tucholsky. Motion PASSED 4-3 by the following vote:

AYE: Councilors Chenoweth, Cunningham, Tucholsky, Mayor Morris
NAY: Councilors Benner, Geary, Peralta
The Council subsequently directed staff to review the minor partition
improvement requirements code provisions and return with recommended
amendments, particularly addressing the timing and conditions under which
surety for sidewalk and street tree improvements should be required.
8.b.

Consider the second reading of Ordinance No. 5175: An Ordinance
memorializing the City Council’s decision for the EMPWR appeal of the
Planning Commission’s denial of SE 1-25.
Community Development Director Richards explained that at the April 28,
2026 meeting, the Council had not directed staff to alter the Planning
Commission's findings. Accordingly, the exhibit to this ordinance contains the
Planning Commission's decision denying the requested sign exceptions. The
Planning Commission had found that the proposed sign constituted a video
sign that did not meet the hardship test, and further that even if classified as an
electronic changeable copy sign, it did not satisfy the applicable hardship or
community standards criteria. Staff confirmed that a vote to adopt this
ordinance would effectively uphold the Planning Commission's denial of the
sign application.
Mayor Morris said this was the second reading of the ordinance.
No Councilor present requested that the Ordinance be read in full.
City Attorney Ligtenberg read by title only Ordinance No. 5175 for the second
reading.

Councilor Geary MOVED to adopt Ordinance No. 5175, memorializing the
City Council’s decision for the EMPWR appeal of the Planning Commission’s
denial of SE 1-25; SECONDED by Councilor Cunningham. Motion PASSED
unanimously 6-0 by the following vote:
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AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
8.c.

Consider the first reading with a possible second reading of Ordinance No.
5179: An Ordinance approving a Zone Change to the R-3 Medium-Density,
6000 SF Lot Residential Zone (Docket ZC 2-24) and approving a Tentative
Subdivision Plan (Docket S 2-24) for Tax Lots R4430AD 00100 and
R4430AD 00201 upon annexation of Tax Lot R4430AD 00100 into the City
limits, with both tax lots totaling approximately 2.7 acres, located at 1465 and
1525 SW Cypress Ln.
Mayor Morris asked if any Councilor needed to declare any actual or potential
conflicts of interest or recuse themself regarding this ordinance. There was
none.
No Councilor present requested that the Ordinance be read in full.
City Attorney Ligtenberg read by title only Ordinance No. 5179.
Senior Planner Tom Schauer presented the land use application to the
annexation public hearing held earlier in the evening. The application involves
two tax lots: one already within the city limits currently zoned R-1, and one in
the urban growth boundary currently under county EF-80 zoning. Both would
be rezoned to R-3 Medium-Density Residential. A tentative subdivision plan
would divide the combined approximately 2.7-acre property into a nine-lot
subdivision into two phases. Phase 1 would extend Emily Drive south to serve
four new lots from the northerly tax lot; Phase 2 would extend the street further
south into a cul-de-sac. A private alley would serve several lots and provide
secondary access between Emily Drive and Cypress Lane. A bike-pedestrian
easement between Emily Drive and Cypress Lane was also included as a
condition of approval, as was an access and utility easement to benefit a
landlocked neighboring parcel to the west. Existing homes on the property
would be retained. Councilor Benner asked for clarification on access
arrangements, which Planner Schauer provided in detail. A councilor raised a
question about the legal basis for applying a city zone to land not yet annexed,
which Director Richards and outside counsel Missy Ryan both addressed,
confirming that the land use decision is contingent upon successful annexation
and that it is standard practice for cities to predetermine zoning for land within
the urban growth boundary prior to annexation.
The Planning Commission found all criteria satisfied and recommended
approval with conditions.
Councilor Benner MOVED to pass Ordinance No. 5179 to a second reading;
SECONDED by Councilor Tucholsky. Motion PASSED 6-0 by the following
vote:
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
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City Attorney Ligtenberg read by title only for a second time Ordinance No.
5179.
Councilor Cunningham MOVED to adopt Ordinance No. 5179, approving a
Zone Change to the R-3 Medium-Density, 6000 SF Lot Residential Zone
(Docket ZC 2-24) and approving a Tentative Subdivision Plan (Docket S 2-24)
for Tax Lots R4430AD 00100 and R4430AD 00201 upon annexation of Tax Lot
R4430AD 00100 into the City limits, with both tax lots totaling approximately
2.7 acres, located at 1465 and 1525 SW Cypress Ln; SECONDED by
Councilor Tucholsky. Motion PASSED 6-0 by the following vote:
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
8.d.

Consider the first reading with a possible second reading of Ordinance No.
5180: An Ordinance annexing to the City of McMinnville Tax Lot
R4430AD00100.
Mayor Morris asked if any Councilor needed to declare any actual or potential
conflicts of interest or recuse themself regarding this ordinance. There was
none.
No Councilor present requested that the Ordinance be read in full.
City Attorney Ligtenberg read by title only Ordinance No. 5180.

Councilor Chenoweth MOVED to pass Ordinance No. 5180 to a second
reading; SECONDED by Councilor Benner. Motion PASSED 6-0 by the
following vote:
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
City Attorney Ligtenberg read by title only for a second time Ordinance No.
5180.
Councilor Chenoweth MOVED to adopt Ordinance No. 5180, annexing to the
City of McMinnville Tax Lot R4430AD00100; SECONDED by Councilor
Benner. Motion PASSED 6-0 by the following vote:
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE
9.

ADVISE/INFORMATION ITEMS

9.b.

Department Head Reports
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Community Development Director Heather Richards reported that the city's
long-range work program goals were substantially met by end of the first and
second quarters, with the exception of the Natural Resources Program.
Revisions requested by the Department of Land Conservation and
Development (DLCD) are being incorporated, and the final version is expected
to come before the Council on July 14.
Police Chief Cord Wood reported that the YCOM budget committee met and
passed a recommendation to the executive board for a vote the following week.
Six police officer applicant interviews were conducted on Saturday; two
candidates advanced to background investigation and a third requires an inperson follow-up interview.
Human Resources Director Vicki Hedges reported that three finalists for the
Parks and Recreation Director position had been identified, with a meet-andgreet scheduled for May 22. Councilors were advised to check their email for
an invitation.
Public Works Director Geoff Hunsaker reported that Meridian barriers were
delivered and would be deployed on Friday for UFO Fest. He also sought two
city councilors to serve on the Transportation System Plan Policy Advisory
Committee (PAC); Councilor Geary and Councilor Benner were identified as
the two volunteers.
Information Technology Director Scott Burke reported ongoing planning for a
firewall replacement and an upcoming phone system replacement, both of
which would be discussed further during the budget process.
City Recorder Claudia Cisneros noted that she would be pivoting her work to
complete the annexation processing following tonight's approvals. She also
noted that candidate filing for the November 3 general election opens June 3,
with the candidate filing packet expected to be posted to the city website by
mid-the following week.
Finance Director Katie Henry reported that the previously anticipated court
software implementation had stalled, as assignment of a project contact had not
translated into a confirmed schedule. Budget work remains the primary focus
of the finance department.
City Manager Adam Garvin reported ongoing work on parks and recreation
programming, including gymnastics space requirements and rock-climbing
programming, with a presentation expected on June 23. He highlighted the AllCity luncheon on May 7, where years-of-service awards were presented,
including recognition of Steve Ganzer for 31 years of service prior to his
retirement at the end of June. He also noted attendance at the Linfield
University presidential inauguration, the McMinnville 150th planning effort
(noting a logo has been developed), the MSD long-range facility planning
meeting, and the Meridian barrier deployment.

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City Attorney David Ligtenberg attended the Oregon City Attorneys
Association Spring conference last weekend, noting valuable networking and
updates on the current legal landscape.
9.a.

Reports from Councilors on Committee & Board Assignments
Councilor Cunningham reported on the Affordable Housing Committee, noting
that updated metrics for the Construction Excise Tax program had been
reviewed and that the program was nearing a stage where grants could be
initiated. Grant opportunities from DLCD and OHCS were also discussed. He
noted that planning was underway for an expanded severe rent burden
community meeting, potentially to be held in two sessions to better include
Spanish-speaking residents.
Council President Sal Peralta offered an advice item, requesting that city staff
review the minor partition improvement requirements in light of the Ordinance
No. 5174 decision, assess whether all necessary public improvement
requirements can still be achieved under the existing code, and return with
recommended code amendments.
Mayor Morris reported being away on vacation and having a light report but
attended Water and Light Commissioner interviews, and appointed Andrew
Anderson at tonight’s meeting. Yamhill County Economic Alliance discussed
opportunity zones that can be applied for the county along with the City. Also
attended the City’s 150th birthday committee meeting and joined Adam at the
All-City Luncheon on the 7th. On Friday Lafayette Mayor Malcolmson and she
attended the assembly at the McMinnville Adventist School where they
answered questions. Additionally, the winner of the McMinnville Elementary
If I Were Mayor contest attends McMinnville Adventist School; they hosted a
pizza party with the class. Thanked Noelle Amaya, Communications Manager,
who helped. Also attended the Linfield University President Mark Blegen was
honored and was able to say a few words on behalf of the city. Yesterday, met
with County Commissioner Kit Johnston for monthly meeting. Also had her
monthly meeting with Superintendent Kourtney Ferrua.
Councilor Geary reported that the MURAC committee met and awarded a
facade improvement grant for the Piquette Hotel. A citizen-at-large vacancy on
the MURAC committee remains open through May 31. He also attended the
All-City luncheon and the MSD long-range facility planning event. He noted
UFO Fest is approaching and that he would again be hosting the alien pet
costume contest.
Councilor Chenoweth reported that personal matters had precluded committee
activity during the period and thanked colleagues who had reached out
regarding the personal matter.
Councilor Tucholsky reported that the Airport Commission had not yet met;
the next meeting is scheduled for May 19.

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Councilor Benner noted that his committee assignments were still pending. He
shared observations from his onboarding tours, which included visits to the
wastewater facility, public works (noting 120 miles of city roads and a new
street sweeper), the airport, the police department (noting approximately 600
dog-related calls and 600–800 automated alarm calls annually, and three police
canines), the aquatic center (5,000 children per year in survival swim), the
senior center, and the community center. He also attended the MSD long-range
facility planning event and commended the addition of page numbers to
council packets.

9.c.

March 2026 Cash and Investment Report (in packet)

9.d.

3rd Quarter Financial Report (in packet)

9.e.

3rd Quarter ARPA Report (in packet)
Mayor Morris noted the March 2026 cash investment report, the third quarter
financial report, and the third quarter ARPA report were included in the packet.
Councilor Cunningham inquired about the Police Department appearing under
budget at 67% expenditure as reported on page 548, noting a comparison to the
Engineering Department's noted vacant positions. Finance Director Henry
confirmed that the Police Department similarly had vacancies during the first
part of the year that accounted for the lower expenditure rate. There were no
other questions raised.

10.

ADJOURNMENT OF REGULAR MEETING: Mayor Morris adjourned the
meeting at 8:43 p.m.

Claudia Cisneros, City Recorder

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CITY OF McMINNVILLE
MINUTES OF CITY COUNCIL WORK SESSION
Held via Zoom Video Conference and at the
Kent L. Taylor Civic Hall on Gormley Plaza
McMinnville, Oregon
Wednesday, May 26, 2026 at 6:00 p.m.
Presiding:

Kim Morris, Mayor

Recording Secretary: Claudia Cisneros
Councilors:

Present
Sal Peralta, Council President
Zack Geary
Chris Chenoweth
Dan Tucholsky
Scott Cunningham
Carson Benner

Absent

Also present were City Recorder Claudia Cisneros, City Manager Adam
Garvin, City Attorney David Ligtenberg, Information Technology Director
Scott Burke, Chief of Police Cord Wood, Public Works Director Geoff
Hunsaker, Community Development Director Heather Richards, Special
Project Manager Jody Christensen, Finance Director Katie Henry, Library
Director / Parks & Recreation Director Jenny Berg (via Zoom), Human
Resources Director Vicki Hedges (via Zoom), and members of the News Media
– Kyle Dauterman McMinnville Community Media.

1.

CALL TO ORDER: Mayor Morris called the meeting to order at 6:00 p.m. and
welcomed all in attendance.

2.

EMERGENCY MANAGEMENT WORK SESSION:
The Emergency Management Coordinator Jeff Jacobs and the Public Works
Director Geoff Hunsaker presented a status update on the city's emergency
management program, outlining its origins, current accomplishments, and the
path forward. The program traces its foundation to a 2003 federal homeland
security mandate and was formally initiated in the city through American
Rescue Plan Act (ARPA) funding received in November 2021, which fully
covered the Emergency Management Coordinator position. The departure of
the fire department to become a fire district around that same period
necessitated the city taking direct ownership of its emergency preparedness
planning. Since then, the city has developed a comprehensive Emergency
Operations Plan (EOP), a Continuity of Operations Plan (COOP), elected
official guides, and department-level standard operating procedure templates,
all structured in compliance with the National Incident Management System

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(NIMS) and Incident Command System (ICS), goals previously set by the
council.
The program was described as being in a strong position. Supervisors and
above have completed ICS online training at a rate exceeding 90 percent, and
city employees have been identified to jointly staff an Incident Management
Team with the fire district. An Emergency Management Working Group has
been established with community partners, including the Red Cross, Linfield
University, Willamette Valley Medical Center, and the McMinnville School
District, and is in the process of transitioning into a formal Local Emergency
Planning Committee (LEPC) with state guidance. A tabletop exercise to
validate the EOP is scheduled for June 11th.
Areas still in development include critical infrastructure mapping, departmentlevel Standard Operating Procedure (SOP) rollout, evacuation zone planning
through the state-funded Genesis software, and enhanced capabilities for the
alternate Emergency Operations Center (EOC) at the wastewater treatment
facility. Items placed on hold due to budget constraints include dedicated
emergency management staffing, technology modernization, and expanded
community and business sector engagement.
Council members raised the importance of ensuring the plan does not become a
static document, stressing that regular exercises, training, and updates are
essential to maintaining readiness, particularly given the inevitability of a
major emergency event such as a Cascadia subduction zone earthquake. The
question of formally adopting the EOP was discussed briefly. Staff noted that
one specific grant program requires a formal council adoption, though most do
not. Given significant proposed changes to FEMA's operational structure at the
federal level, potentially shifting toward a state-controlled model, staff advised
caution in moving to formal adoption until the landscape becomes clearer, as
any major federal restructuring could require the plan to be revised and readopted.
With the Emergency Management Coordinator's position concluding at the
start of the new fiscal year on July 1, it was noted that emergency management
duties must be formally redistributed to other directors to prevent program
deterioration. The Public Works Director and the Police Chief are expected to
share these responsibilities, with the city manager involved in finalizing that
structure. The coordinator indicated he would remain an accessible resource
and is exploring a consulting arrangement to support the city's needs going
forward.
3.

ADJOURNMENT: Mayor Morris adjourned the meeting at 6:41 p.m.

Claudia Cisneros, City Recorder

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CITY OF McMINNVILLE
MINUTES OF CITY COUNCIL REGULAR MEETING
Held via Zoom Video Conference and at the
Kent L. Taylor Civic Hall on Gormley Plaza
McMinnville, Oregon
Tuesday, May 26, 2026, at 7:00 p.m.
Presiding:

Kim Morris, Mayor

Recording Secretary: Claudia Cisneros
Councilors:

Present
Sal Peralta, Council President
Zack Geary
Chris Chenoweth
Dan Tucholsky
Scott Cunningham
Carson Benner

Absent

Also present were City Recorder Claudia Cisneros, City Manager Adam
Garvin, City Attorney David Ligtenberg, Information Technology Director
Scott Burke, Chief of Police Cord Wood, Public Works Director Geoff
Hunsaker, Community Development Director Heather Richards, Finance
Director Katie Henry, Communications & Engagement Manager Noelle
Amaya, Library Director / Parks & Recreation Director Jenny Berg (via Zoom),
Human Resources Director Vicki Hedges (via Zoom), and members of the
News Media – Kyle Dauterman McMinnville Community Media.

1.

CALL TO ORDER: Mayor Morris called the meeting to order at 7:11 p.m. and
welcomed all in attendance.

2.

PLEDGE OF ALLEGIANCE
Mayor Morris led the Pledge of Allegiance.

3.

INVITATION TO COMMUNITY MEMBERS FOR PUBLIC COMMENT:
Mayor Morris invited the public to comment.
Maggie Bowman, McMinnville Community Member, and retired McMinnville
School teacher addressed the Council regarding data centers, expressing
concern about their potential impact on the community's electrical grid, water
supply, and overall character. She urged the Council to proactively establish a
moratorium or ban on data centers in Yamhill County before developers seek
to establish them in the area.

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Joseph Polivka, McMinnville Community Member, addressed the Council
regarding the city's budget, expressing concern that the police department
receives a disproportionate share, approximately 38%, of the general fund. He
argued that other departments such as Information Services, Community
Development, Finance, the Library, and Parks & Recreation are underfunded
as a result, and called for greater scrutiny of police expenditure requests.
4.

PUBLIC HEARINGS

4.a.

Public Hearing regarding Resolution No. 2026-29: A Resolution establishing
revised sanitary sewer user fees; and repealing Resolution 2025-09.
Mayor Morris opened the public hearing at 7:13 p.m. and read the hearing
statement. She asked if any Councilor wished to make a disclosure or abstain
from participating or voting on this hearing. There was none.
Wastewater Services Manager Erik Grimstad and Public Works Director Geoff
Hunsaker presented a proposal to increase sanitary sewer user fees by 4%,
effective July 1, 2026. Staff explained that the city had foregone rate increases
in 2021 and 2022 during COVID-19, then implemented modest 2.5% annual
increases from 2023–2025. The primary cost driver is a gap in materials and
services spending, budgeted at $2.7 million versus the $2.1 million projected in
the 2022 rate study, driven by inflation in chemicals (up 40%), parts, utilities,
and the aging of the water reclamation facility and pump stations, which are
approximately 30 years old.
Councilors asked clarifying questions about the funding model. Staff
confirmed the city operates on a no-debt model, saving approximately $5–6
million annually for capital projects, and that the 4% increase is needed to
close an approximate $500,000 operating gap, not to fund major capital
improvements. Staff noted that a full wastewater master plan update,
identifying potentially $300 million in long-term capital needs, will be
presented to the Council in late June.
Councilor Cunningham noted that cumulative CPI increases since 2021 have
been approximately 22.3%, compared to the city's 7.5% in rate increases over
the same period. Councilor Tucholsky asked about federal funding; staff noted
federal support for operating costs is essentially unavailable, though loan
programs such as WIFIA exist for capital projects.
Mark Davis, McMinnville Community Member, testified generally in support
of the request but raised four concerns: (1) he suggested waiting until the full
rate study is complete before raising rates beyond 2.5%; (2) he objected to the
customer service charge on his bill exceeding the actual sewer service charge;
(3) he expressed concern about the prior use of sewer fund reserves as an
internal loan for another city project; and (4) he noted that a Project Advisory
Committee formed to provide citizen input on wastewater planning was
disbanded after only one meeting.

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The public hearing was closed at 7:35 p.m.
4.b.

Public Hearing regarding Resolution No. 2026-31: A Resolution authorizing
the sale of air easements affecting certain properties between NW 25th Street
and Tice Park.
Mayor Morris opened the public hearing at 7:36 p.m. and read the hearing
statement. She asked if any Councilor wished to make a disclosure or abstain
from participating or voting on this hearing. There was none.
City Attorney David Ligtenberg presented the proposed terms for the sale of
city-owned air easements over properties between NW 25th Street and Tice
Park. The proposal allows underlying property owners to purchase their
respective air easements at 10% of appraised value within five years of
adoption. After five years, a new appraisal, covering all remaining unsold
easements and paid for by the requester(s), would be required and could be
relied upon for an additional five years.
Councilor Geary proposed that proceeds from any sales be dedicated
exclusively to maintenance and development projects at Tice Park. Councilor
Tucholsky and Councilor Chenoweth expressed support for this amendment.
Jason Atkinson, McMinnville Community Member and affected property
owner, testified that the appraisal appeared to calculate value based on the
combined square footage of both his tax lots (approximately 20,000 sq. ft.)
rather than only the rear lot subject to the easement (approximately 10,000 sq.
ft.), effectively doubling the assessed value.
Staff responded that the appraisal was conducted by a professional third party
and reflected highest-and-best-use analysis, which considered both lots
together as they are under common ownership and the rear lot was only
accessible through ownership of the front lot. Councilor Chenoweth noted that
four of the properties were appraised at nearly identical values, suggesting no
doubled valuation for the Atkinson lot specifically.
Mayor Morris closed the public hearing at 7:49 p.m.

5.

RESOLUTIONS

5.a.

Consider Resolution No. 2026-29: A Resolution establishing revised sanitary
sewer user fees; and repealing Resolution 2025-09.
Staff offered no additional comments beyond those presented during the public
hearing.
Councilor Geary MOVED to adopt Resolution No. 2026-29, Establishing
revised sanitary sewer user fees; and repealing Resolution 2025-09;

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SECONDED by Councilor Chenoweth. Motion PASSED 4-2 by the following
vote:
AYE: Councilors Benner, Geary, Cunningham, Peralta
NAY: Councilors Chenoweth, Tucholsky
5.b.

Consider Resolution No. 2026-30: A Resolution adopting findings and
exempting from public bidding requirements and authorizing the City Manager
to enter into a Construction Contract for the WRF Headworks Influent Fine
Screen Rebuild, Project 2026-4, with the Parkson Corporation.
Engineering Program Manager Kevin Wood and Public Works Director Geoff
Hunsaker explained that the AquaGuard screening system is proprietary
equipment for which Parkson is the sole OEM parts supplier, and that using
non-OEM components would create warranty, compatibility, and reliability
risks. A notice of proposed exemption was published in the Daily Journal of
Commerce, and no public comments or hearing requests were received.
Councilor Chenoweth questioned why competitive bidding was not pursued,
noting that other companies perform similar work. Staff and City Attorney
David Ligtenberg directed the Council to Exhibit A of the resolution, which
outlines the statutory criteria under ORS 279C.335 justifying the exemption.
Councilor Tucholsky acknowledged that while he disfavors non-competitive
contracting, the OEM rationale was sound given the specialized nature of the
equipment. Council President Peralta agreed, deferring to staff expertise. The
project is funded within the existing budget.
Councilor Geary MOVED to adopt Resolution No. 2026-30, Adopting findings
and exempting from public bidding requirements and authorizing the City
Manager to enter into a Construction Contract for the WRF Headworks
Influent Fine Screen Rebuild, Project 2026-4, with the Parkson Corporation;
SECONDED by Council President Peralta. Motion PASSED unanimously 6-0
by the following vote:
AYE: Councilors Chenoweth, Benner, Geary, Cunningham, Tucholsky, Peralta
NAY: NONE

5.c.

Consider Resolution No. 2026-31: A Resolution authorizing the sale of air
easements affecting certain properties between NW 25th Street and Tice Park.
Staff offered no additional comments beyond those presented during the public
hearing.
Councilor Geary MOVED to adopt Resolution No. 2026-31, Authorizing the
sale of air easements affecting certain properties between NW 25th Street and
Tice Park and including an amendment dedicating all sale proceeds
specifically to Tice Park maintenance and development projects; SECONDED
by Councilor Chenoweth. Motion PASSED 4-1 by the following vote:
AYE: Councilors Benner, Geary, Chenoweth, Peralta
NAY: Councilor Tucholsky
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ABSTAIN: Councilor Cunningham
6.

ADVISE/INFORMATION ITEMS

6.a.

Reports from Councilors on Committee & Board Assignments

6.b.

Department Head Reports
Finance Director Katie Henry had nothing to report, noting relief that budget
committee meetings have concluded.
City Attorney David Ligtenberg reported that a writ filed by Sandra Atwood
related to a prior dog-related matter was dismissed by the city's contract
prosecutors. He noted he would be attending the next meeting virtually.
Police Chief Cord Wood reported no new items beyond ongoing projects
previously known to the Council. He added that Officer Hayden Hampton
graduated from DPSST and has begun field training, and that another officer
started at the academy on Monday.
City Manager Adam Garvin attended the Distinguished Service Awards
(presenting the Junior Citizen of the Year award to Brian Wicks), attended a
MEDP monthly meeting, ongoing work on the Northwest Rubber site
Disposition and Development Agreement (DDA), a graduation planning
meeting with city and school district staff for safer options, lots of budget
meetings, and Parks & Rec director panel interviews. He thanked HR Director
Hedges and all interview participants and noted one-on-one meetings with the
two finalists scheduled for Friday, with an offer anticipated shortly thereafter.
Councilor Benner attended the MEVLC meeting and the Long-Range Facility
Task Force with the city manager and Councilor Geary.
Councilor Tucholsky attended the Parks & Rec Director interview panel,
noting strong applicants. He reported on the DEI committee's planning of a
Juneteenth celebration on June 19 at Bierly Brewing (funded by Friends of the
Library, not city funds). He provided a detailed update from the Airport
Commission, including: the airport's budget shortfall of approximately
$120,000 offset by fees; the sale of the Potcake hangar to Weyerhaeuser, which
has posted six positions for Blackhawk firefighting aircraft operations
representing up to $714,000 in local salaries; upcoming airfield restriping; and
the U.S. Army Golden Knights parachute team's visiting June 2–4. He also
noted Airport Manager Paskell’s progress on new and increased landing fees
for cost recovery.
Councilor Geary reported on Visit McMinnville hotel data: April occupancy
was up 1.9% year-over-year to 62.4%, but the average daily rate declined
13.6% to $132, resulting in a 5.8% year-to-date revenue decline. He noted
Visit McMinnville will present in full at the next meeting. He also reported
volunteering at UFO Fest, participation in the Parks & Rec director interviews,

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upcoming attendance at the Long-Range Facility Task Force, and his new role
coaching minor league baseball for McMinnville Parks & Rec.
Mayor Morris attended the Distinguished Service Awards banquet, the
McMinnville Leadership meeting, the Love Like Mikalynn board attended the
McMinnville High School baseball game where the concession stands proceeds
went to Love Like Mikalynn to support its mission of suicide awareness and
prevention focused on youth, attended the Hillsboro Air Show (noting potential
for a similar "Kaboom Night" show at McMinnville's air show in 2026) and
reminding all this year’s air show will be August 14th through the 16th, and
will feature the Blue Angels. Volunteered at the UFO Festival, at the Yamhill
County Economic Alliance meeting, they discussed opportunity zone
applications for two McMinnville tracts, had her monthly meeting with City
Manager Garvin, recognized the High School students in attendance for their
civic class, attended the chamber board meeting, attended the monthly Yamhill
County Mayors meeting, attended the Public Works Recognition Week lunch.
Joined Communications & Engagement Manager Noelle Amaya at the Farmers
Market to provide outreach for the city's 150th birthday, participated in the
Parks & Rec director interview panel, attended a Water & Light special
meeting to execute a construction contract for the new facility, and the
McMinnville Area Community Foundation annual meeting. Mayor Morris also
noted a positive personal observation of the city's Community Outreach
Services (COS) program responding effectively to an individual in crisis
downtown.
Council President Peralta had nothing to report, there have been no committee
meetings between sessions.
Councilor Chenoweth reported on the MEVLC meeting and presented a
summary of findings from the February Business Forum hosted by MEVLC,
including top strengths (strong collaboration, community support for local
businesses, accessible city staff) and key challenges (workforce recruitment,
housing affordability, limited industrial space, and lengthy permitting). He also
flagged an upcoming ODOT paving project on OR-18 between McMinnville's
two interchange exits, expected to cause significant traffic disruption later in
the summer.
Councilor Cunningham noted the Affordable Housing committee canceled its
meeting and that the Historic Landmarks Commission has a significant
meeting upcoming. He reported that MCM 11 has transitioned to a different
councilor's assignment.
City Recorder Claudia Cisneros announced the updated committee assignments
document was distributed at the Dais and will be posted to the city website.
She noted that three City Council seats (Wards 1, 2, and 3) will be on the
November 3, 2026 General Election ballot, with candidate filing opening June
3, 2026.
Information Technology Director Scott Burke reported the successful
replacement of the city's firewall, completed the previous Friday evening. The
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upgrade was described as uneventful and positions the city for approximately
five additional years of network security coverage.
Human Resources Director Vicki Hedges thanked participants in the Parks &
Rec director interviews, acknowledged productive ongoing bargaining with the
McMinnville Police Association (MPA) on a schedule change, noted 63% of
employees have completed mandatory training due June 30 with another 14%
in progress, and highlighted collaborative work between HR's Amy Miles and
Captain Dan O’Laughlin to streamline officer recruitment, with a potential
candidate potentially entering background screening within two weeks of
application.
Public Works Director Geoff Hunsaker noted that an LOC virtual public
contracting training is scheduled for Thursday, to be attended jointly by public
works supervisors, managers, and finance staff.

6.c.

April 2026 Cash and Investment Report (in packet)
Mayor Morris noted the April 2026 cash and investment reports were included
in the packet. No council members raised questions about the cash and
investment reports.

7.

ADJOURNMENT OF REGULAR MEETING: Mayor Morris adjourned the
meeting at 8:31 p.m.

Claudia Cisneros, City Recorder

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ADMINISTRATION

STAFF REPORT
DATE:
TO:
SUBMITTED BY:
WRITTEN BY:
SUBJECT:

July 14, 2026
Adam Garvin, City Manager
Geoff Hunsaker, Public Works Director
Dale Marshall, Street Maintenance Supervisor
Traffic Signal Maintenance Agreement with the Oregon
Department of Transportation (ODOT)

1. Resolution No. 2026-44, A Resolution Authorizing the City Manager to
Execute the Traffic Signal Maintenance Agreement (ODOT Agreement No.
73000-00043771)

Report in Brief:
Staff requests City Council approval of a resolution authorizing the City Manager to
execute the updated Traffic Signal Maintenance Agreement (Agreement No.
73000-00043771) between the City of McMinnville and ODOT. The agreement
supersedes the prior 2010 agreement and outlines maintenance, timing,
networking, electrical, and emergency repair responsibilities for 9 City-owned
traffic signals.

Background:
The City has contracted with ODOT for traffic signal maintenance since 2010 under
Agreement No. 26,756. This previous agreement is now outdated. The new 10-year
Agreement No. 73000-00043771 clarifies responsibilities, updates cost structures,
and includes 9 City-owned signals listed in Exhibits A and B.

Discussion:
Key points of the new agreement include: ODOT providing routine and emergency
electrical maintenance; annual cost caps of $6,500 per signal (excluding
(503) 434-2342

|

230 NE Second St.

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emergency repairs); the City paying all electrical power costs; and a not-to-exceed
agreement total of $585,000 over ten years.

Attachments:
1. Resolution No. 2026-44
2. ODOT Agreement No. 73000-00043771
Fiscal Impact:
The City is responsible for electrical energy costs, annual maintenance costs of up
to $6,500 per signal, and emergency repairs as billed. Funds are budgeted within
the Street Maintenance Fund (20.7720-32).

Alternatives:
Alternative 1 [Staff Recommendation]: Adopt the attached resolution
authorizing execution of the agreement with ODOT.
Alternative 2: Direct Staff to renegotiate terms with ODOT.
Alternative 3: Reject the attached resolution, which would require the City to
seek other maintenance options.
Alternative 4: The Council may consider any other alternative not
presented by staff.

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RESOLUTION NO. 2026-44
A Resolution Authorizing the City Manager to Execute the Traffic Signal
Maintenance Agreement (ODOT Agreement No. 73000-00043711) for CityOwned Traffic Signals.
RECITALS:
WHEREAS, the City of McMinnville owns multiple traffic signal systems
requiring specialized electrical, timing, and network maintenance; and
WHEREAS, since 2010 the City has contracted with the Oregon
Department of Transportation (ODOT) for such services under Agreement
No. 26,756, which will terminate upon execution of a new agreement; and
WHEREAS, ODOT and the City have prepared an updated Traffic
Signal Maintenance Agreement (ODOT Agreement No. 73000-00043771),
defining responsibilities for routine maintenance, emergency repairs, timing,
controller operations, networking, and electrical services; and
WHEREAS, City staff recommend approval of this agreement to
ensure continued safe and reliable operation of the City’s traffic signal
network.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
McMINNVILLE, OREGON, as follows:
1. The City Manager is hereby authorized to execute the Traffic Signal
Maintenance Agreement (ODOT Agreement No. 73000-00043771)
on behalf of the City of McMinnville, including any documents
necessary to carry out the agreement.
2. This resolution shall take effect immediately upon passage and
shall continue in full force and effect until modified, revoked, or
replaced.
Adopted by the Council of the City of McMinnville at a regular meeting held
the 28th day of July 2026 by the following votes:
Ayes:
Nays:
Approved this 28th day of July 2026.

MAYOR
Approved as to form:

Attest:

City Attorney

City Recorder

EXHIBITS:
A. Traffic Signal Maintenance Agreement (ODOT Agreement NO. 73000-00043771
Resolution No. 2026-44
Effective Date: July 28, 2026
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McMinnville (SF)
07/23/2026 (SF)
Laura Fitzgerald (SF)

Updated 07.28.2026
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May 2026
CASH AND INVESTMENT BY FUND
FUND #
01
05
07
08
10
15
20
25
45
50
58
59
60
70
71
72
75
77
80
85

FUND NAME
General
Grants & Special Assessment
Transient Lodging Tax
Affordable Housing
Telecommunications
Emergency Communications
Street (State Tax)
Airport Maintenance
Transportation
Park Development
Urban Renewal
Urban Renewal Debt Service
Debt Service
Building
Stormwater Operations
Stormwater Capital
Wastewater Services
Wastewater Capital
Information Systems & Services
Insurance Reserve
CITY TOTALS

MATURITY
DATE
INSTITUTION
N/A
Key Bank of Oregon
N/A
State of Oregon
N/A
Umpqua Bank

GENERAL OPERATING
CASH IN BANK
INVESTMENT
$2,616,326.44
$11,762,473.52
$780.78
$768,057.52
$154.30
($6,000.00)
$101.13
$1,768,304.00
$294.39
$2,030.00
$394.22
$167,094.81
$473.42
$1,691,591.96
$425.31
$921,749.03
$606.61
$6,852,494.92
$237.37
$4,152,441.49
$31.03
$0.00
$38.57
$1,682,450.57
$205.26
$84,994.53
$827.76
$2,632,240.37
$0.00
$0.00
$102.45
$10,000.00
$516.07
$1,537,600.18
$443.15 $34,330,103.65
$488.44
$217,742.38
$114.09
$315,290.54

TOTAL
$14,378,799.96
$768,838.30
($5,845.70)
$1,768,405.13
$2,324.39
$167,489.03
$1,692,065.38
$922,174.34
$6,853,101.53
$4,152,678.86
$31.03
$1,682,489.14
$85,199.79
$2,633,068.13
$0.00
$10,102.45
$1,538,116.25
$34,330,546.80
$218,230.82
$315,404.63

2,622,560.79

68,890,659.47

71,513,220.26

TYPE OF INVESTMENT
Checking & Repurchase Sweep Account
Local Government Investment Pool (LGIP)
Money Market Savings Account

INTEREST RATE
0.50%
4.00%
3.71%

CASH VALUE
$2,622,560.79
$57,444,331.58
$11,446,327.89
$71,513,220.26

G:\CLOSING\2025-26\Cash Report for Council\FY26 Cash Report City Council

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