On the agenda: Sunriver Board Mtg Materials July 16 2026.pdf — data center (Jul 16)

SUNRIVER SERVICE DISTRICT
Managing Board – Meeting Agenda
1:00 p.m. Thursday, July 16, 2026
Sunriver Public Safety Building, Seator Hall Conference Room, 57475 Abbot Drive, Sunriver, OR
* Instructions for joining the meeting remotely are on last page of this document

SSD Board to acknowledge the service of Randy Schneider, former SROA Ex Officio Board Member

Call to Order
Pledge of Allegiance
Roll Call
Public Input
Consent Agenda
1. Motion to approve:
a. June 18, 2026 regular meeting minutes
b. SROA invoice in the amount of $10,406.52
c. Revised SSD/SROA joint meeting minutes 5.15.26
d. Deschutes County Sheriff’s Office invoice in the amount of $28,997.14
e. Axon invoice in the amount of $22,895.89
Old Business
2. Update: Public Safety Building Construction/Drywell Project – Boos/Fister
3. Review: Draft copy of SSD Reserve Study – Holliday
4. Final Update: Caldera/Crosswater expansion - Shoemaker
5. Final Update: Status of Board Candidate Nominations – Holliday
6. Update: Annual performance reviews of chiefs and administrator - Fister
New Business
7. Monthly Chief/Administrator’s Reports
➢ Police Chief Rasic
➢ Administrator Holliday
➢ Fire Chief Boos
8. Review and Vote: Motion to approve Payment Addendum for SROA Rules & Regulations
Contract - Holliday
9. Review: June 2026 unaudited financials – Holliday
10. Review: June 2026 SROA Board meeting – Harrison

Individuals needing special accommodations must request such services at least 48 hours prior to the meeting.
To request accommodations or services, call 541-585-1400 or email [email protected].

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SUNRIVER SERVICE DISTRICT
Managing Board – Meeting Agenda
1:00 p.m. Thursday, July 16, 2026
Sunriver Public Safety Building, Seator Hall Conference Room, 57475 Abbot Drive, Sunriver, OR
* Instructions for joining the meeting remotely are on last page of this document

INSTRUCTIONS TO PARTICIPATE REMOTELY
Microsoft Teams
Join: https://teams.microsoft.com/meet/21537016645166?p=8qELSnQkLLie9SaSbF
Meeting ID: 215 370 166 451 66
Passcode: Hc9N4bC6

Individuals needing special accommodations must request such services at least 48 hours prior to the meeting.
To request accommodations or services, call 541-585-1400 or email [email protected].

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SUNRIVER SERVICE DISTRICT
MINUTES OF BOARD REGULAR MEETING
1:00 p.m. Thursday, June 18, 2026
Meeting In Person at Seator Hall Conference Room and Via Microsoft Teams
Call to Order: Vice Chair Shoemaker called the meeting to order at 1:00 PM
Pledge of Allegiance
Roll Call: Chair Fister, Vice Chair Shoemaker, Treasurer Zook, Dir. Kelley and Dir. Stephens were all present.
SROA: Ex Officio Harrison
SSD Staff: Fire Chief Boos, Police Chief Rasic, Lt. Van Meter, Administrator Holliday, and Executive Asst. Popp
Public input: None
Consent Agenda
1. Motion to approve:
a. May 15, 2026, SSD/SROA Joint meeting minutes
b. May 21, 2026, Regular meeting minutes
c. SAIF Workers Comp FY26-27 Invoice in the amount of $135,069.97
d. Hughes Fire Invoice in the amount of $10,987.80
e. Signature on DC911 Radio Service Agreement and Technical System Support contracts
Director Stephens noted a correction to the May 21, 2026, meeting minutes. In Section 3, the phrase
"both fire chiefs" was revised to "both chiefs." The correction has been made.
Vice Chair Shoemaker requested an overview of the workers' compensation insurance costs, including
the increase from the previous year and mitigation efforts. Administrator Holliday explained premiums
are based on employee salaries and job classifications, with higher rates for police and fire personnel.
Salary information is submitted annually to calculate the premium, followed by a year-end audit typically
results in a credit due to salary savings from vacancies. She reported an approximately 8% premium
increase this year, driven by both overall increases in workers' compensation insurance rates and one
significant claim that will remain in the experience rating for one more year. Once that claim is removed,
premiums are expected to decrease. She added the SSD Safety Committee focuses on reducing
workplace injuries and claims. The annual premium is included in the budget and requested board
approval so payment can be made after July 1 to qualify for the early payment discount.
When asked about the Hughes Fire invoice, Chief Boos explained it was for the annual maintenance and
inspection of heavy equipment. During the inspection, several safety-related repairs were identified and
completed, including replacement of tie rods, a wheel alignment, and repairs to leaking pressure lines.
Treasurer Zook moved to approve the consent agenda; seconded by Director Kelley. The motion passed
unanimously.

Old Business
2. Update: Public Safety Building Construction/Drywell Project
Chief Boos reported the engineering work, bid documents, and contract language for the drywall project
has been completed, and the project is currently out for bid. Bids are due by 3 p.m. on July 1 and will be
evaluated based on price, qualifications, and contractor experience. The evaluation committee,
consisting of Chief Boos, John Ralston, and Deputy Chief Bjorvik, will review the bids and present a
contract award recommendation to the Board at the July meeting. Construction is expected to begin
after August 1 and take approximately two to four weeks to complete. Chair Fister added the project has
already received design review approval from SROA.
3. Update: Status of SSD Reserve Study
Administrator Holliday has been working with both chiefs to review the inventory list and identify
needed corrections. The updated inventory information and year-end financial data have been
submitted to the contracted consultant, CERTA. She noted a meeting is scheduled for the following week
to review the project status.
Once completed, the reserve study will help with planning to improve the budgeting process by
providing a comprehensive overview of the district's capital assets and building needs. She explained
having all anticipated replacement and maintenance needs consolidated into a single document will help
the Board better project future expenses and reserve fund contributions.
4. Update: Caldera/Crosswater expansion
Vice Chair Shoemaker reported the Board received the legal evaluation prepared by the retained law
firm. He noted the report was thorough, clearly organized, and provided the Board with a foundation for
future discussions regarding potential next steps.
Administrator Holliday noted legal research was conducted in response to inquiries from Caldera and
Crosswater requesting police-only services. She continued to explain that the Board exercised due
diligence by retaining legal counsel to evaluate the issue and has now received the information needed
to respond. The findings will be shared with Caldera and Crosswater so they can determine their next
steps based on the legal guidance provided.
Administrator Holliday noted the SSD is the only combined police and fire district in Oregon, resulting in
limited legal precedent for districts providing multiple services under a single structure. She stated legal
counsel advised the district cannot establish separate tax rates for different services within its existing
district structure. Because the district provides both police and fire services as a single district, Oregon
law requires all properties within the district to be taxed uniformly and does not allow only certain areas
to be charged for police services.
Chair Fister asked whether the legal opinion could be shared with County legal counsel and raised a
follow-up question regarding whether separate tax rates could exist within a single district or whether
establishing separate districts would be required. He referenced Black Butte's approach to creating two
separate tax rates through separate districts and suggested, if the Board pursues additional research,
that issue would be an appropriate area for further review. He noted the legal opinion appeared
definitive on the remaining issues.
5. Update: Nominating Committee Update and Status of Board Candidate Nominations
Chair Fister reported the Nominating Committee completed its recruitment process and three qualified
individuals expressed interest in serving, with two submitting applications after one candidate requested

to defer his application until next year due to other commitments.
The committee interviewed both applicants who successfully completed the interview and background
check processes. The Nominating Committee has forwarded its recommendation to the Deschutes
County Board of Commissioners for appointment. The recommended candidates are Corey Boudreau
and Brian Teinken. Chair Fister noted the appointments are now pending action by the County, expected
to be approved by late July.
New Business
6. Monthly Chief/Administrator’s Reports
Administrator Holliday
Administrator Holliday reviewed the monthly administrative report with the Board, including updates on
financial activities, human resources, and operations. Refer to page 30 of the 6.18.26 Board meeting
packet for the full report, or click here.
Fire Chief Boos
Fire Chief Boos reviewed the Sunriver Fire Department May Activity Report with the Board, which
included updates on calls for service as well as administrative and operational activities. Refer to page 31
of the 6.18.26 Board meeting packet for the full report, or click here.
Police Chief Rasic
Police Chief Rasic reviewed the Sunriver Police Department May Activity Report with the Board, which
included updates on calls for service as well as administrative and operational activities. Refer to page 35
of the 6.18.26 Board meeting packet for the full report, or click here.
7. Motion to approve 3% COLA for Fire Chief, Deputy Fire Chief, Police Chief, Police Lieutenant,
Administrator, Executive Assistants, Police Sergeants, and Community Service Officer to be effective
July 1, 2026
Administrator Holliday stated the Board has consistently supported providing cost-of-living adjustments
(COLAs) for non-represented staff at or near the same percentage as those negotiated for represented
employees. She noted the adjustment has already been included in the FY 2026–27 budget.
Director Stephens moved to approve 3% COLA for Fire Chief, Deputy Fire Chief, Police Chief, Police
Lieutenant, Administrator, Executive Assistants, Police Sergeants, and Community Service Officer to be
effective July 1, 2026; seconded by Treasurer Zook. The motion passed unanimously.
8. Assign annual performance reviews of chiefs and administrator
Chair Fister outlined the proposed process for conducting the annual performance evaluations for both
chiefs and the administrator. He stated Board members should submit any comments regarding the
three employees under evaluation directly to him. He will compile the feedback and distribute a draft
evaluation to the Board for review, with members providing any revisions directly back to him to avoid
quorum concerns.
Chair Fister noted if significant issues arise during the review process, the Board could convene an
executive session to discuss them. However, his preference is to avoid executive sessions unless
necessary. He indicated this process has worked well in previous years and proposed using the same
approach for this year's evaluations. His intent is to complete and deliver the performance evaluations
before the August Board meeting, allowing time for an executive session if one is needed.

Administrator Holliday noted the Fire Chief, Police Chief, and Administrator have the option to request
their performance evaluations be conducted in an open session per ORS.
9. Review & Vote: Motion to approve May 2026 unaudited
Administrator Holliday presented the May unaudited financials, noting there is only one month of the
fiscal year remaining. She has reminded the chiefs and executive assistants to carefully review incoming
invoices to ensure expenses for the next fiscal year are not processed before July 1.
Fund 715
Revenue:
Administrator Holliday reported the budgeted transfer of $150,000 to the 716 Capital Reserve Fund
occurred in June and will be reflected in the June financial reports.
Expenses:
Administrator Holliday reported Police Department salaries and benefits are currently under budget, and
Materials and Services expenses are also tracking below budget.
For the Fire Department, Administrator Holliday noted salaries are slightly under budget and benefits are
on target. She explained conflagration overtime is included in the Fire Department overtime line item
but is reimbursed through revenue. When excluding reimbursed conflag overtime, regular Fire
Department overtime is well under budget. Materials and Services expenses are also currently below
budget overall.
Bike Patrol expenses increased toward the end of May. Under the current agreement with SROA, the
program is intended to be cost neutral, with SROA billed on an hourly basis for Bike Patrol services.
However, because of the timing of billings, year-end budget impacts are difficult to project, but sufficient
funds remain available for the remainder of the fiscal year. Payments from SROA will be recorded as
contract service revenue. Administrator Holliday also noted Bike Patrol was not included in the FY 2026–
27 budget because the agreement had not been finalized during the budget process. A budget
adjustment will be brought forward in September to account for the associated revenues and
expenditures.
Administration salaries, benefits, materials and services are all under budget, and overall operations
remain on track.
Fund 716
Administrator Holliday reported the fund remains under budget. The $21,000 Police Equipment budget
adjustment has been reflected in the financials. Equipment purchases approved for Officer Ardaiz's
participation in the CERT program will appear in next month's financial report. All other capital
expenditures have been completed and paid.
Fund 717
Administrator Holliday stated there has been limited activity in Fund 717 over the past month, with
approximately $187,000 remaining for the fiscal year. She added there does not appear to be significant
additional movement anticipated related to the drywall project at this time and these funds will roll over
to next fiscal year.

Director Kelley moved to approve the May 2026 unaudited financials; seconded by Treasurer Zook. The
motion passed unanimously.
10. Review: May 2026 SROA Board meeting
Ex Officio Harrison provided an update on the recent SROA Board meeting, which included discussion on
the fire protection work group, the SROA three empty board positions and three candidates, and the
approval of the new SROA Rules & Regulations agreement.
Other Business: None
Treasurer Zook moved to adjourn; seconded by Director Stephens. The motion passed unanimously.
Meeting adjourned at 2:15 p.m.
Submitted by Rachel Popp

SUNRIVER SERVICE DISTRICT
MINUTES OF JOINT SSD/SROA ANNUAL MEETING
9:00 A.M. on Friday, May 15, 2026
Meeting In Person at Seator Hall Conference Room and Via Microsoft Teams
Call to Order: Chair Fister convened the joint meeting at 9:01 a.m.
Pledge of Allegiance
Roll Call
SROA Board/Staff Present: President Burke, Vice President Hays, Treasurer Pederson, Secretary
Mobley, Dir. Roni Jacknow, Dir. Brad Banta, Dir. Linda Beard, Dir. Dale Harrison, General Manager
Lewis, Asst. General Manager Keith Kessaris, and Public Works Dir. Mark Smith.
SSD Board/Staff Present: Chair Fister, Vice Chair Shoemaker, Treasurer Zook, Dir. Kelley, Police
Chief Rasic, Police Lt. Van Meter, Administrator Holliday and Executive Asst. Popp.
Dir. Stephens was not present.
Public Input:
Kris & Harry Lacy
John Hitt
Susan Quesada
Debbie Baker
Carol Lyn Conragen
Public comments emphasized the importance of reaching a rules enforcement agreement between SSD
and the Sunriver Owners Association.
Welcome & Overview
President Burke read the following statement into the minutes on behalf of both entities:
The Sunriver Owners Association is highly focused on protecting its natural environment, vibrant quality
of life, property values and overall economic vitality of Sunriver. The Sunriver Service District is a county
agency responsible for ensuring public safety in the region. While we usually act in concert in our service
to the community, the differing missions occasionally result in differing ideas about how we
operationally provide such service – ultimately, we discuss and resolve any issues that arise.
Both organizations do their best to be good stewards of the funds given by the homeowners in Sunriver,
and both balance the needs of the owners, renters, and businesses in the region. Even as independent
boards, we trust that we are doing our work for the benefit of Sunriver, and that we can solve most
disagreements in direction by being open to conversation.
This annual joint meeting is one example of the open lines of communication that we strive to create.
We are two boards of volunteers willing to take on sometimes difficult topics. We as boards hire
capable, professional staff and let them manage this community. As President of SROA and as Chair of
the SSD, we jointly thank our board members for their service and willingness to always come to the
table for the betterment of Sunriver. We thank our excellent employees for working together daily. And
we thank the people who live in Sunriver for choosing to be here and making Sunriver an enjoyable and
neighborly community.

1. SROA Rules Enforcement Update
Chair Fister provided an update on the rules enforcement agreement negotiations between SSD and
the Sunriver Owners Association (SROA). He thanked SROA for re-engaging in discussions and
acknowledged SSD staff and board members for staying informed and providing input throughout
the process. Both organizations are expected to review the proposed contract in the coming days,
with SSD scheduled to consider it at next Thursday’s regular meeting. The agreement will be
available for public review in the meeting packet online earlier in the week. Chair Fister expressed
optimism that both parties are close to reaching a workable agreement.
SROA President Burke encouraged the community to follow both the SSD and SROA meetings,
where action on the proposed agreement is expected. He also noted that, based on his experience
with negotiations, significant breakthroughs can sometimes occur once discussions reach a certain
stage.
Chief Rasic stated that while parties did not always agree during negotiations, they have reached a
point where both sides are prepared to vote on a proposed agreement soon. He emphasized rules
enforcement is a shared responsibility between the SSD and the SROA and the District takes that
obligation seriously. He also discussed the improvements being made to dispatch data collection
and reporting processes to increase transparency and accuracy in evaluating calls for service.
SROA General Manager Lewis emphasized the SSD and SROA staff all share a strong commitment to
community safety and service. He explained that while negotiations focus on the business details of
an agreement, the larger goal is maintaining consistent rules enforcement and public safety services
for the community 24/7. Lewis also expressed appreciation for the collaborative efforts between the
organizations and highlighted how fortunate the community is to have a special district structure
that provides dedicated police and fire services.
Chief Rasic provided a brief update on bike patrol services, noting that staffing will be in place by
Memorial Day, with additional coverage anticipated by the Fourth of July.
2. Pathway and Road/Intersection Updates
Mark Smith, SROA Public Works Director, discussed updates from the Pathway Safety Task Force
and ongoing improvements to Sunriver’s pathway system and public works coordination.
He explained the task force developed more than 60 safety recommendations, many of which are
being implemented in phases. Key updates include refreshed safety signage, updated informational
signs at major entry points, and improved messaging for visitors about pathway rules and
navigation.
Smith highlighted a new GIS-based mapping system that provides real-time, location-specific
pathway information. This includes QR-code access to maps, better navigation support, and the
ability to notify specific homeowners when maintenance or closures affect their area. He noted this
system improves communication, especially when work schedules change due to weather or other
delays.
Smith also described ongoing pathway maintenance efforts, including annual treatment of roughly
five miles of pathways, seasonal work schedules, and improved communication to users when
sections are closed. He emphasized users will now receive clearer alerts and alternative route
suggestions through the mapping system.

SROA General Manager Lewis provided a brief update on the South Century Drive intersection
improvements, noting Deschutes County has been evaluating major changes at key crossings with
unusually high levels of public input, including substantial comments submitted by SROA. He
reported county incorporated many of those comments into revised designs, balancing safety
improvements with cost considerations such as roadway alignment, right-of-way constraints, and
utilities. A key focus of the discussion was bicycle and pedestrian safety, particularly at high-use
crossing points near the business park.
Chair Fister discussed the Deschutes County comprehensive transportation plan, which includes
multiple major infrastructure improvements. He noted that several of the South Century projects
are approved and expected to be completed within the next four years. The BNSF Bridge project is
currently scheduled for the same timeframe as other major work, though coordination timing is
being reconsidered. Other elements, including the Vandevert roundabout and Spring River Bridge
improvements, are deferred due to transportation funding fluctuations and are likely about six years
out, potentially around 2031.
3. Police and Fire Statistics Review
Fire Chief Boos was unable to attend the meeting to provide a fire statistical update. To review the
information, refer to page 3 of the 5.15.26 SSD/SROA joint meeting packet, or click here.
Police Chief Rasic reviewed the Sunriver Police Department 2025 Annual Report, which included
updates on calls for service as well as administrative and operational activities. Please refer to page
6 of the 5.15.26 SSD/SROA joint meeting packet, or click here.
4. Emergency Communications Update (LRAD and SR Alerts)
Chief Rasic discussed the Long Range Acoustic Device (LRAD) system, which functions as a highly
directional loudspeaker and can be used for search and rescue operations, locating missing people,
and especially emergency evacuation situations. It can project clear, targeted messages over roughly
a 2,000-foot range, allowing responders to send instructions to specific areas rather than alerting
everyone indiscriminately. Chief Rasic is coordinating with Deschutes County Emergency
Management, and the device will be made available to the region once it is fully implemented.
SROA Board Director Jacknow asked about concerns related to how much time is being spent
responding outside of Sunriver and how that information will be reflected with improved reporting.
Chair Fister responded this information is already captured in existing reporting systems. He
explained that calls for service—whether proactive patrols or response-driven incidents—are
included in monthly reports provided at SSD meetings. These reports are also shared with SROA,
published in meeting packets, and made available in public reporting.
Chief Rasic explained that county law enforcement presence in Caldera and Crosswater has
increased lately. He noted their involvement has shifted over time. The discussion also touched on
broader coordination between agencies, with emphasis on increasing patrol visibility both inside
Sunriver and in surrounding areas like Spring River. This expanded presence and cooperation
benefits overall public safety.
5. Fire Protection Workgroup
SROA General Manager Lewis provided an overview of the SROA Fire Protection Work Group, which
was established following action by the SROA Board in March of this year. It was created as part of
broader efforts to strengthen fire safety and align with SROA’s strategic priorities around
community protection and wildfire risk reduction.

To help inform the public about the effort, education sessions were held, including presentations
with representatives from the Oregon State Fire Marshal’s Office, to provide context on how fire
protection is coordinated in Sunriver and similar communities.
Lewis stated staff and Board liaisons were scheduled to meet the following week to review
applicants for the work group. Three applications have been received, and selection would involve
coordination among committee liaisons and community representatives. The group is intended to
be made up primarily of property owners, including full-time residents and second homeowners,
along with input from key stakeholders and agencies as needed.
Lewis noted that the first phase of task force meetings will likely be educational, ensuring
participants understand current requirements and responsibilities before moving into evaluation
and recommendations. Over time, the group is expected to meet monthly and may bring forward
recommendations to the Board. These could include updates to fire protection standards, revisions
to mitigation plans, or new design and development guidelines related to wildfire resilience.
SROA President Burke emphasized the importance of including property owners in the Fire
Protection Work Group, noting there is strong community interest and potentially room for broad
participation. Board liaisons will participate in the process and noted connections to broader
regional wildfire efforts, including participation in the Newberry Group’s Defensible Space Action
Team. Sunriver is often seen as more advanced in its wildfire planning compared to other regions,
with growing interest from neighboring communities.
Burke also reiterated that while owners and stakeholders will be heavily involved, any
recommendations from the group would still go through formal governance steps—such as review,
comment periods, and Board approval—similar to past changes to design and planning standards.
He emphasized the importance of gathering broad input while recognizing that final decisions must
balance differing viewpoints and follow established processes.
6. Coordination on External Activities
SROA General Manager Lewis outlined SROA’s coordination on external activities beyond day-to-day
operations with the Sunriver Service District. He noted that this includes ongoing rule enforcement,
legislative monitoring, and engagement with policy issues such as transient lodging tax and other
state-level regulations that may impact SROA or the district.
He also highlighted coordination on infrastructure and safety-related matters, including intersection
design and improvements that affect emergency response access as well as resident safety, such as
bike crossings.
Lewis emphasized that SROA actively tracks legislation coming out of the state legislature,
particularly proposals that could influence fire protection rules or service district responsibilities. He
added that communication with the community is also a key external function, referencing past
updates on safety systems like the LRAD as an example of ongoing public information efforts.
7. Transient Lodging Tax (TLT) Update and Discussion
Chair Fister provided an update on the Transient Lodging Tax (TLT), explaining it is an 8% stateimposed tax on lodging that includes hotels and short-term rentals, with Sunriver and surrounding
areas contributing a significant share of Deschutes County’s overall revenue.
Sunriver and nearby communities generate a majority of the county’s TLT revenue, with a portion of
those funds already earmarked by law for tourism promotion and other designated uses. Recent

state legislative changes have created some flexibility in how certain TLT funds could be allocated,
but Deschutes County has chosen not to make major changes for the upcoming fiscal year, with only
potential discussions for future years.
A small portion of unallocated TLT revenue is distributed to services such as the Sheriff’s Office and
county debt obligations, while other funds support tourism-related efforts like Visit Central Oregon.
There was also discussion about whether communities that generate significant TLT revenue receive
proportional returns, though the county’s position is that it retains discretion over how unallocated
funds are distributed.
Additionally, there was mention of ongoing regional coordination opportunities, including potential
future funding considerations for public safety resources such as ladder trucks, though no
immediate funding changes are expected. The county also encouraged organizations to pursue
competitive grant funding, such as through Visit Central Oregon’s programs, for additional support.
8. Other Business
SROA General Manager Lewis introduced Brett D'Alessandro, the new SROA Compliance Officer.
Chair Fister shared appreciation to SROA President Burke, Treasurer Pederson, and Secretary
Mobley whose terms are ending this year. On the SSD Board, Chair Fister also acknowledged that
Director Kelly and Vice Chair Shoemaker terms are ending August 31, 2026. Interviews for those 2
positions are underway.
Meeting adjourned at 10:40 a.m.
Submitted by Rachel Popp, SSD Executive Assistant

BID TABULATION
Project: SSD Public Safety Building Dry Well Project
Bid Opening Date: July 6, 2026
Time: 1:00 PM

Bidder
Willow Creek Excavation
Alpine Septic & Excavation LLC
Tim Bloom Construction, Inc

BASE BID RESULTS
Location
Prineville, OR
La Pine, OR
Redmond, OR

Base Bid
$107,808.50
$185,000.00
$229,073.02

Number of Bids Received: 3
Apparent Low Bidder: Willow Creek Excavation
NOTES
• Bids were opened publicly at the time and date stated above.
• All bids are subject to verification of arithmetic accuracy and responsiveness to
bid documents.
• This document does not constitute an award or intent to award a contract.
Prepared by: Mindy Holliday, SSD Administrator
Date: July 2, 2026

2027 Reserve Study Prepared for:
Sunriver Service District
57455 Abbot Drive
Sunriver, Oregon 97707
OR24-018
Level I RS - Draft
7/7/26

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07

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A

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Sunriver Public Safety Building

Table of Contents
1

Building Reserve Study Clarifications

2

Building Funding Summary

4

Fire&PD Reserve Study Clarifications

7

FT

Project Description

Fire&PD Funding Summary

9

Remaining Useful Life Analysis

12

Building Reserve Study Schedule

18

26

39

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41

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Terms and Definitions

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Disclosures

38

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General Information
Limitations

30

A

Fire&PD Reserve Study Schedule

Property Descriptions
Association Information:

Reserve Study Preparer:

Sunriver Service District - Public Safety Building
Ms. Mindy Holliday
57455 Abbot Drive
Sunriver, Oregon 97707
Deschutes County

Certa Building Solutions
Justin Barnhart CAI-RS. 240
1510 SE 44th Avenue
Portland, OR 97215
503.320.4719
[email protected]

[email protected]

FT

Reserve Study Methodology

Certa Building Solutions was retained to provide Reserve Study Services in pursuant of ORS100.175. The purpose of this Reserve Study is
provide an analysis of probable repairs, replacement, or major maintenance of those components which are commonly owned or maintained
by the Association as outlined by the Association's Governing Documents. Typically, a study such as this, excludes maintenance or
replacement of components which have a service life less than 3 years or greater than 30 years.

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A

This Reserve Study's intended use is to establish a baseline for which the Association funds their Reserve Account. This baseline is
determined by evaluating the Association's maintenance and replacement costs over a 30-year period based on average life-cycles and
average industry costs and determining the appropriate contributions. Reserve Contributions are intended to be consistent and incremental in
nature, to prevent unnecessary fluctuations in recommended Reserve Contributions.

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This Reserve Study was developed based on a visual review of the subject site, buildings, and amenities by the Reserve Provider. No
invasive or exploratory openings or performance testing was performed. We rely entirely on the client and their representative to express
historical or ongoing performance concerns. This document was created with the intent of establishing reasonable budgets for the future
replacement or significant maintenance of commonly owned assets over a 30 year period. The timelines and schedules are conceptual in
nature. This report should not be misconstrued as a building envelope assessment or repair scope.

07

The purpose of the visual review is to establish the basis for the "Component Life and Cost Analysis", which is the mechanisms used to
develop the 30-year study. The "Component Life and Cost Analysis" will contain a list of the components or systems organized into logical
groups by the Reserve Provider. Each component will have an established rating (Good, Fair, Poor), an estimated service date (assumed date
of installation), an EUL (Estimated Useful Life), RUL (Remaining Useful Life), and projected replacement year. For those component which fall
into the "Reserve Study Schedule" an associated quantity and/or value is provided.
The "Reserve Study Schedule" is a product of all the info contained in the "Reserve Study Schedule". The Replacement Schedule illustrates
the replacement time-line on a yearly basis. Use the Replacement Schedule as a tool when planning major rehabilitation or renewal projects,
as it shows the replacement of systems which are interconnected or that would logically be replaced in the same year.

Page 01 of 41

Building Reserve Summary
Pre-Study Statistics

Association Description

2027

December 31 Last Reserve Study Performed
January 1 Date of Physical Analysis
$0 Number of Residential Units:
$0.00 Number of Buildings:
$245,437 Year Constructed:
6/12/26
Level I

FT

Fiscal Year End Date
Fiscal Year Start Date
Current Annual Reserve Allocation
Current Monthly Reserve Allocation
Starting Reserve Account Balance
Financial Information Provided
Type of Study Performed This Year

2024
10/18/24
NA
1
2024

Executive Summary & Reserve Study Recommendations

The Cash-flow Method was used in determining the Minimum Reserve Contribution recommended in this report. Our recommendation is
reflected below as an "Annual Contribution" by the Association and as a "Monthly Contribution" by the Association. Assessments to
contributing parties shall be determined by the Association and their agents in accordance with their governing documents based on share or
percentage of the recommendations below.

26

Applied Inflation

$9,655,693
4.00%
5.00%

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5-Year Funding Projections - Building

D

$127,992
$10,665.99
$8,503,633

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Estimated Expenditures over 30 years
Estimated Interest Earned on Reserve Account

R

Recommended Minimum Monthly Reserve Contribution
Estimated Reserve Contributions over 30 Years

A

Recommended Minimum Annual Reserve Contribution

Starting Reserve
Balance

Recommended
Reserve
Contributions

Recommended Monthly Annual Reserve
Reserve Contributions
Expenses

Starting
Funding
Percentag

Projected Year End Balance

2027
2028
2029
2030

$245,437
$387,846
$433,927
$588,164

$127,991.89
$134,391.48
$141,111.05
$148,166.61

$10,665.99
$11,199.29
$11,759.25
$12,347.22

$500.00
$105,000.00
$9,495.83
$2,025.84

54%
62%
62%
66%

$387,845.74
$433,926.71
$588,163.61
$763,676.54

2031

$763,677

$155,574.94

$12,964.58

$0.00

70%

$956,021.54

Page 02 of 41

07

Fiscal
Year

Reserve Study Clarifications - Building
As of the date of this report, the Building entity is not allocating any reserve funds. The recommendations herein are to establish the initial
reserve fund contributions and establish a plan for the remainder of the reserve term and beyond.

Page 03 of 41

26
20
7/
/0

07

D

R

A

FT

The Subject building was originally constructed in early 2000. However, a full renovation/restoration with an addition was underway and
nearing completion at the time of the last property visit as listed above. In general, all the buildings major systems have been replaced or
received major overhaul to accommodate the new improvements. As such, building envelope components have all been listed with an
installation year of 2024. Many of the systems have robust assemblies that are anticipated to perform throughout the reserve term. Component
specific details are listed in the subsequent Component Life & Cost Analysis.

$500

$387,846

62%

9%

5.00%

$105,000

$433,927

62%

0%

$141,111

5.00%

$9,496

$588,164

66%

4%

66%

$148,167

5.00%

$2,026

$763,677

70%

3%

$763,677

70%

$155,575

5.00%

$0

$956,022

72%

2%

$1,331,060

$956,022

72%

$163,354

5.00%

$10,655

$1,153,069

73%

1%

2033

$1,574,303

$1,153,069

73%

$171,521

5.00%

$134,680

$1,237,507

72%

-1%

8

2034

$1,708,876

$1,237,507

72%

$180,097

5.00%

$259,535

$1,204,393

70%

-3%

9

2035

$1,728,943

$1,204,393

70%

$189,102

5.00%

$12,558

$1,436,174

71%

1%

10

2036

$2,019,695

$1,436,174

71%

$198,557

5.00%

$77,829

$1,619,178

71%

0%

11

2037

$2,267,325

$1,619,178

71%

$208,485

5.00%

$0

$1,900,770

73%

1%

12

2038

$2,620,476

$1,900,770

73%

$218,910

5.00%

$171,034

$2,026,591

72%

-1%

13

2039

$2,823,687

$2,026,591

72%

$229,855

5.00%

$316,328

$2,017,724

70%

-2%

14

2040

$2,897,090

$2,017,724

70%

$241,348

5.00%

$59,301

$2,287,761

70%

1%

15

2041

$3,257,259

$2,287,761

70%

$253,415

5.00%

$13,460

$2,628,826

71%

1%

16

2042

$3,697,449

$2,628,826

71%

$266,086

5.00%

$110,867

$2,895,406

71%

0%

17

2043

$4,071,943

$2,895,406

71%

$279,390

5.00%

$218,287

$3,074,769

70%

-1%

18

2044

$4,367,673

$3,074,769

70%

$293,360

07

FISCAL
YEAR

IDEAL YEAR START
RESERVE BALANCE

YEAR START
RESERVE
BALANCE

YEAR START
FUNDING %

RECOMMENDED
ANNUAL REVENUE

1

2027

$457,656

$245,437

54%

$127,992

2

2028

$622,120

$387,846

62%

$134,391

3

2029

$697,544

$433,927

62%

4

2030

$884,746

$588,164

5

2031

$1,097,266

6

2032

7

5.00%

$1,646,824

$1,790,157

56%

-14%

19

2045

$3,194,292

$1,790,157

56%

$308,028

5.00%

$21,660

$2,159,586

59%

3%

20

2046

$3,685,534

$2,159,586

59%

$323,429

5.00%

$0

$2,582,336

61%

2%

21

2047

$4,241,795

$2,582,336

61%

$339,601

5.00%

$0

$3,038,814

63%

2%

22

2048

$4,844,469

$3,038,814

63%

$356,581

5.00%

$441,625

$3,071,920

61%

-2%

23

2049

$5,033,099

$3,071,920

61%

$374,410

5.00%

$1,323,316

$2,207,935

51%

-10%

Page 04 of 41

VARIANCE IN
REVENUE OVER
PREVIOUS YEAR

/0

7/

20

26

FT

YEAR END RESERVE
BALANCE

A

#

D

TOTAL
RESERVE
LIABILITES

R

30-Year Funding Analysis - Building
YEAR END FUNDING
FUNDING % VARIANCE

30-Year Funding Analysis - Building
FISCAL
YEAR

IDEAL YEAR START
RESERVE BALANCE

YEAR START
RESERVE
BALANCE

YEAR START
FUNDING %

RECOMMENDED
ANNUAL REVENUE

VARIANCE IN
REVENUE OVER
PREVIOUS YEAR

TOTAL
RESERVE
LIABILITES

YEAR END RESERVE
BALANCE

24

2050

$4,325,890

$2,207,935

51%

$393,130

5.00%

$122,861

$2,577,332

53%

2%

25

2051

$4,865,330

$2,577,332

53%

$412,787

5.00%

$1,613

$3,108,046

56%

3%

26

2052

$5,581,660

$3,108,046

56%

$433,426

5.00%

$0

$3,683,131

58%

2%

27

2053

$6,359,238

$3,683,131

58%

$455,097

5.00%

$355,567

$3,933,968

58%

0%

28

2054

$6,827,273

$3,933,968

58%

$477,852

5.00%

$4,081,786

$343,235

10%

-48%

29

2055

$3,432,352

$343,235

10%

$501,745

5.00%

$110,940

$763,402

19%

9%

30

2056

$4,064,553

$763,402

19%

$526,832

5.00%

$47,947

$1,291,979

27%

8%

Statement of Reserve Funding Status

FT

#

YEAR END FUNDING
FUNDING % VARIANCE

26

20

7/

/0

D

R

A

Currently, the reserve account is funded at approximately 53.6%, which based on the projected maintenance needs of the
Association, places them in the Good category. Based on an analysis of the Association's cashflow over the next 30-years, Certa
recommends that the Association target a funding percentage above 50% and maintain a minimum balance of $180,000 (adjusted
for inflation) to cover the cost of unforeseen repairs or cost overruns. It should be noted that the entity is only funded based on the
initial balance and is not currently contributing to their reserves.
Certa recommends the Association establish an Annual Reserve Contribution of $127,992 for the 2027 fiscal year. Assuming the
Association continues to increase their reserve contributions by 5.00% annually to keep pace with inflation, we anticipate the
association will gradually improve their financial position and have available capital to perform broad repairs to building envelope
components outlined in this reserve study.

07

Over the course of 30-years, the Association is projected to spend $9,655,693 on renewal projects. Over the same period of time,
the Association will contribute $8,503,633. During this period, the lowest ending reserve account balance of $343,235 will occur in
2054. The highest reserve balance will occur in year 2054, with a starting balance of $3,933,968. The Association will have ample
time to reflect on their reserve contributions and adjust them as they see fit.
The four highest projected expenditure years are; 2048, with total liabilities of $441,625; 2049, with total liabilities of $1,323,316;
2044, with total liabilities of $1,646,824; and 2054, with total liabilities of $4,081,786. Details regarding the components included in
each of these years are presented the subsequent schedule.

Page 05 of 41

Definition of Funding Levels
Indicates the reserve account is equal to, or exceeds, the amount of money needed to maintain the development. A
100% or more funding status does not necessarily indicate halting reserve contributions. 100% funding indicates that
Indicates reserve contributions out-pace expenditures while maintaining an adequate minimum reserve balance as a
contingency. Efforts should be taken to maintain this level of status of the reserve account.

Ideal:
Good:

Indicates the reserve account is underfunded. Special assessments can usually be avoided by increasing reserve
contributions.
Indicates the association is at risk for special assessment to avoid deferred maintenance, which may jeopardize the
property value and building performance. Immediate action should be taken to improve the reserve account balance.

Fair:

FT

Poor

2056

2055

2054

2053

2052

2051

2050

2049

2048

2047

2046

20

26

2044

2043

-400%

2042

2041

2040

A
2039

Current

2038

Recommended

R

-200%

2037

2036

2035

2034

2033

2032

2031

2030

2029

2028

2027

0%

2045

Reserve Study Funding Percentage Graph
200%

/0

$4,000,000
$3,500,000
$3,000,000
$2,500,000

07

D

$4,500,000

7/

Annual Expenditure Graph

$2,000,000
$1,500,000
$1,000,000
$500,000

Page 06 of 41

2056

2055

2054

2053

2052

2051

2050

2049

2048

2047

2046

2045

2044

2043

2042

2041

2040

2039

2038

2037

2036

2035

2034

2033

2032

2031

2030

2029

2028

2027

$0

Fire and Police Department Reserve Summary
Pre-Study Statistics

Association Description

2027

December 31 Last Reserve Study Performed
January 1 Date of Physical Analysis
$150,000 Number of Residential Units:
$12,500.00 Number of Buildings:
$2,992,113 Year Constructed:
6/12/26
Level I

FT

Fiscal Year End Date
Fiscal Year Start Date
Current Annual Reserve Allocation
Current Monthly Reserve Allocation
Starting Reserve Account Balance
Financial Information Provided
Type of Study Performed This Year

2024
10/18/24
NA
1
2024

Executive Summary & Reserve Study Recommendations

The Cash-flow Method was used in determining the Minimum Reserve Contribution recommended in this report. Our recommendation is
reflected below as an "Annual Contribution" by the Association and as a "Monthly Contribution" by the Association. Assessments to
contributing parties shall be determined by the Association and their agents in accordance with their governing documents based on share or
percentage of the recommendations below.

26

Applied Inflation

$34,231,280
4.00%
5.00%

/0

7/

5-Year Funding Projections - Fire & PD

D

$707,445
$58,953.73
$47,001,811

20

Estimated Expenditures over 30 years
Estimated Interest Earned on Reserve Account

R

Recommended Minimum Monthly Reserve Contribution
Estimated Reserve Contributions over 30 Years

A

Recommended Minimum Annual Reserve Contribution

Starting Reserve
Balance

Recommended
Reserve
Contributions

Recommended Monthly Annual Reserve
Reserve Contributions
Expenses

Starting
Funding
Percentag

Projected Year End Balance

2027
2028
2029
2030

$2,992,113
$2,958,479
$2,829,936
$3,631,591

$707,444.71
$742,816.94
$779,957.79
$818,955.68

$58,953.73
$61,901.41
$64,996.48
$68,246.31

$854,865.54
$980,203.70
$117,980.14
$607,939.55

47%
47%
45%
50%

$2,958,479.44
$2,829,936.40
$3,631,590.61
$3,996,311.01

2031

$3,996,311

$859,903.46

$71,658.62

$2,559,314.79

52%

$2,388,775.67

Page 07 of 41

07

Fiscal
Year

Reserve Study Clarifications - Fire & PD
The Association is currently funded at approximtely 45.7%, placing them in a good funding position at the beginning of the reserve term.
However, without significant increases to funding contributions, its current funding path will have a negative balance in 2031 which will
continue to run a deficit for the remainder of the 30- year term.

Page 08 of 41

26
20
7/
/0

07

D

R

A

FT

The Subject building was originally constructed in early 2000. However, a full renovation/restoration with an addition was underway and
nearing completion at the time of the last property visit as listed above. In general, all the buildings major systems have been replaced or
received major overhaul to accommodate the new improvements. As such, building envelope components have all been listed with an
installation year of 2024. Many of the systems have robust assemblies that are anticipated to perform throughout the reserve term. Component
specific details are listed in the subsequent Component Life & Cost Analysis.

FISCA
L
YEAR

IDEAL YEAR
START RESERVE
BALANCE

YEAR START
RESERVE
BALANCE

YEAR
RECOMMENDED
START
ANNUAL
FUNDING % REVENUE

VARIANCE IN
TOTAL
REVENUE OVER RESERVE
PREVIOUS YEAR LIABILITES

YEAR END
RESERVE
BALANCE

1

2027

$6,309,852

$2,992,113

47%

$707,445

372%

$854,866

$2,958,479

47%

-1%

2

2028

$6,358,469

$2,958,479

47%

$742,817

5.00%

$980,204

$2,829,936

45%

-2%

3

2029

$6,309,449

$2,829,936

45%

$779,958

5.00%

$117,980

$3,631,591

50%

6%

4

2030

$7,196,425

$3,631,591

50%

$818,956

5.00%

$607,940

$3,996,311

52%

2%

5

2031

$7,648,062

$3,996,311

52%

$859,903

5.00%

$2,559,315

$2,388,776

39%

-13%

6

2032

$6,109,845

$2,388,776

39%

$902,899

5.00%

$64,140

$3,356,635

47%

8%

7

2033

$7,152,983

$3,356,635

47%

$948,044

5.00%

$1,452,363

$2,966,409

86%

39%

8

2034

$3,453,852

$2,966,409

86%

$995,446

5.00%

$3,544,743

$433,796

10%

-76%

9

2035

$4,337,963

$433,796

10%

$1,045,218

5.00%

$151,751

$1,380,354

26%

16%

10

2036

$5,327,403

$1,380,354

26%

11

2037

$6,392,439

$2,398,851

38%

12

2038

$6,725,456

$2,688,907

40%

13

2039

$6,261,172

$2,193,406

35%

14

2040

$7,589,722

$3,486,332

15

2041

$8,763,006

16

2042

17

$171,246

$2,398,851

38%

12%

$1,152,353

5.00%

$965,716

$2,688,907

40%

2%

$1,209,971

5.00%

$1,789,833

$2,193,406

35%

-5%

$1,270,469

5.00%

$111,633

$3,486,332

46%

11%

46%

$1,333,993

5.00%

$376,708

$4,621,361

53%

7%

$4,621,361

53%

$1,400,692

5.00%

$162,477

$6,093,959

59%

7%

$10,279,364

$6,093,959

59%

$1,470,727

5.00%

$411,951

$7,438,844

64%

4%

2043

$11,672,032

$7,438,844

64%

$1,544,263

5.00%

$1,702,747

$7,571,575

64%

0%

18

2044

$11,844,560

$7,571,575

64%

$1,621,476

5.00%

$2,263,784

$7,206,438

63%

-1%

19

2045

$11,505,467

$7,206,438

63%

$1,702,550

5.00%

$808,966

$8,424,022

66%

3%

20

2046

$12,749,260

$8,424,022

66%

$1,787,678

5.00%

$4,017,851

$6,441,603

60%

-6%

21

2047

$10,761,811

$6,441,603

60%

$1,877,061

5.00%

$562,156

$8,066,768

65%

5%

22

2048

$12,383,160

$8,066,768

65%

$1,970,914

5.00%

$2,440,579

$7,900,988

65%

0%

23

2049

$12,196,908

$7,900,988

65%

$2,069,460

5.00%

$1,716,195

$8,584,423

67%

2%

Page 09 of 41

/0

7/

20

26

5.00%

D

$1,097,479

07

YEAR END FUNDING
FUNDING % VARIANCE

R

FT

#

A

30-Year Funding Analysis - Fire and Police Departments

30-Year Funding Analysis - Fire and Police Departments
FISCA
L
YEAR

IDEAL YEAR
START RESERVE
BALANCE

YEAR START
RESERVE
BALANCE

YEAR
RECOMMENDED
START
ANNUAL
FUNDING % REVENUE

VARIANCE IN
TOTAL
REVENUE OVER RESERVE
PREVIOUS YEAR LIABILITES

YEAR END
RESERVE
BALANCE

24

2050

$12,849,808

$8,584,423

67%

$2,172,933

5.00%

$674,828

$10,485,829

71%

4%

25

2051

$14,721,040

$10,485,829

71%

$2,281,580

5.00%

$1,781,604

$11,425,238

73%

2%

26

2052

$15,620,586

$11,425,238

73%

$2,395,659

5.00%

$486,067

$13,868,222

77%

4%

27

2053

$18,027,130

$13,868,222

77%

$2,515,442

5.00%

$922,118

$16,080,008

80%

3%

28

2054

$20,202,943

$16,080,008

80%

$2,641,214

5.00%

$399,363

$19,054,733

82%

3%

29

2055

$23,148,573

$19,054,733

82%

$2,773,275

5.00%

$2,132,156

$20,483,686

83%

1%

30

2056

$24,539,793

$20,483,686

83%

$2,911,938

5.00%

$0

$24,331,449

86%

2%

Statement of Reserve Funding Status

FT

#

YEAR END FUNDING
FUNDING % VARIANCE

26

A

Currently, the reserve account is funded at approximately 47.4%, which based on the projected maintenance needs of the Association,
places them in the Good category. Based on an analysis of the Association's cashflow over the next 30-years, Certa recommends that
the Association target a funding percentage above 40% and maintain a minimum balance of $150,000 (adjusted for inflation) to cover
the cost of unforeseen repairs or cost overruns.

20

7/

/0

D

R

Certa recommends the Association establish an Annual Reserve Contribution of $707,445 for the 2027 fiscal year. This is a substantial
increase from the previous year. Assuming the Association continues to increase their reserve contributions by 5.00% annually to keep
pace with inflation, we anticipate the association will gradually improve their financial position and have available capital to perform
broad repairs to building envelope components outlined in this reserve study.

07

Over the course of 30-years, the Association is projected to spend $34,231,280 on renewal projects. Over the same period of time, the
Association will contribute $47,001,811. During this period, the lowest ending reserve account balance of $433,796 will occur in 2034.
The highest reserve balance will occur in year 2056, with a starting balance of $20,483,686. The Association will have ample time to
reflect on their reserve contributions and adjust them as they see fit.
The four highest projected expenditure years are; 2048, with total liabilities of $2,440,579; 2031, with total liabilities of $2,559,315;
2034, with total liabilities of $3,544,743; and 2046, with total liabilities of $4,017,851. Details regarding the components included in
each of these years are presented the subsequent schedule.

Page 10 of 41

Definition of Funding Levels
Indicates the reserve account is equal to, or exceeds, the amount of money needed to maintain the development. A 100% or
more funding status does not necessarily indicate halting reserve contributions. 100% funding indicates that funding of the
Indicates reserve contributions out-pace expenditures while maintaining an adequate minimum reserve balance as a
contingency. Efforts should be taken to maintain this level of status of the reserve account.

Ideal:
Good:

Indicates the reserve account is underfunded. Special assessments can usually be avoided by increasing reserve
contributions.
Indicates the association is at risk for special assessment to avoid deferred maintenance, which may jeopardize the property
value and building performance. Immediate action should be taken to improve the reserve account balance.

Fair:

FT

Poor

$2,000,000

2056

2055

2054

2053

2052

2051

2050

2049

2048

2047

2046

2045

7/

Current

/0

Annual Expenditure Graph

07

D

Recommended

$2,500,000

26
20

-300%

2044

2041

2040

A
2039

R

-200%

2038

2037

2036

2035

2034

2033

2032

2031

2030

2029

2028

-100%

2027

0%

2043

100%

2042

Reserve Study Funding Percentage Graph
200%

$1,500,000
$1,000,000
$500,000

Page 11 of 41

2056

2055

2054

2053

2052

2051

2050

2049

2048

2047

2046

2045

2044

2043

2042

2041

2040

2039

2038

2037

2036

2035

2034

2033

2032

2031

2030

2029

2028

2027

$0

Component Life & Cost Analysis
Commonly Owned Component

Component Description and Comments

Componen Installation
t Condition Date (Year)

Expected Remaining Estimated
Useful Life Useful Life Replacement
(Years)
(Years)
Date

Included Effective
in
Age
Reserve
Schedule

Componen Units
t Quantity

Unit Cost

Replacement
Value in
Current Year

BLDG BLDG

100 - Building Cladding Components - Masonry
Split Face Masonry

This component is anticipated to have a long service life.

Good

2024

50

47

2074

NO

3

4164

SF

$0.00

$0

Stone Cladding or Veneer

This component is anticipated to have a long service life.

Good

2024

45

42

2069

NO

3

660

SF

$0.00

$0

This component is anticipated to have a long service life.

Good

2024

40

37

2064

NO

3

4378

SF

$0.00

$0

Wood Siding - Shou Sugi Ban

Allowance for periodic application of oil as a maintenance
item.

Good

2024

10

7

2034

YES

3

4378

SF 50%

$30.00

$65,670

BLDG

Board and Batten Siding

The siding is installed over a rainscreen system and is
anticipated to have a long service life.

Good

2024

25

22

2049

YES

3

4091

SF

$0.00

$0

Board and Batten Siding Maintenance

Allowance for as needed repair and maintenance. This work
should coincide with exterior pait cycles.

n/a

2024

8

5

2032

YES

3

1

Allowance$6,875.00

$6,875

BLDG

Caulking and Joint Sealant

Repair of replacelment of this component is included in the
subsequent Exterior Paint component.

Average

2024

25

22

2049

YES

3

1

Allowance$0.00

$0

BLDG

Masonry Waterproofing

Allowance to apply liquid waterproofing sealant to adhered
masonry veneer. This work should occur every other painting
cycle.

Good

2024

16

13

2040

YES

3

660

SF

$5.00

$3,300

BLDG

Exterior Paint

A

120 - Building Cladding Components - Sealants and Finishes

FT

BLDG BLDG

Wood Siding - Shou Sugi Ban

BLDG

110 - Building Cladding Components - Lap, Panel, etc.

Allowance to apply paint to split face masonry facades and
board and batten siding. This component funds for as needed
sealant joint repair or replacement.

$31,782

Good

2024

30

27

2054

YES

3

24500

SF

$16.00

$392,000

Good

2024

20

17

2044

YES

3

1175

SF

$17.00

$19,975

3

535

LF

$15.75

$8,426

$0.00

$0

Rain Gutters and Downspouts

Allowance for replacement. This work should occur in
conjunction with roof replacement activities.

Good

2024

25

22

YES

Louvers, Vents and Screens

These components are anticipated to have a long service life.

Good

2024

50

47

2074

NO

3

Metal Doors and Frames

These components are anticipated to have a long service life.

Good

2024

45

42

2069

NO

3

14

EA

$0.00

$0

Metal Doors and Frames - With Full These components are anticipated to have a long service life.
Height Glazing.

Good

2024

45

42

2069

NO

3

5

EA

$0.00

$0

Vinyl Windows

This component is anticipated to have a long service life.

Good

2024

45

42

2069

NO

3

37

EA

$0.00

$0

Sealed/Polished Concrete Floors - Allowance to clean and seal polished concrete floors as
Clean and Seal
needed. This component funds for coating of the most
trafficked areas.

Good

2024

10

7

2034

YES

3

1600

SF

$2.25

$3,600

Wood Look Strip Vinyl

Allowance to replace wood look strip vinyl flooring at Bunk
entry areas.

Good

2024

15

12

2039

YES

3

270

SF

$4.00

$1,080

Low-Pile Carpet Tile

Funding to replace bunk room flooring.

Good

2024

15

12

2039

YES

3

7

EA

$950.00

$6,650
$25,000
$6,798

D

150 - Exterior Openings

26

Allowance for replacement.

07

TPO Membrane roofing

R

Allowance to replace asphalt shingles.

BLDG BLDG BLDG

Composition Roofing

20

$3.85

7/

SF

/0

8255

BLDG

3

BLDG

YES

BLDG

2039

BLDG

12

BLDG

15

BLDG

2024

BLDG BLDG BLDG

130 - Building Cladding Components - Roofing

Good

2049

170 - Interior Finishes

Interior Paint

Funding to re-apply paint finishes.

Good

2024

10

7

2034

YES

3

1

Allowance$25,000.00

Rubberized Flooring

Funding to replace workout room flooring.

Average

2023

18

14

2041

YES

4

1133

SF

Allowance for full replacement of CCTV surveillance system.

Good

2024

18

15

2042

YES

3

1

Allowance$51,579.04

$6.00

BLDG

180 - Security and Access
Electronic Surveillance

Page 12 of 41

$51,579

Expected Remaining Estimated
Useful Life Useful Life Replacement
(Years)
(Years)
Date

BLDG

Fire Detection Systems and Alarms Allowance for replacement of fire alarm peripherals.

Good

2024

30

27

BLDG BLDG BLDG

Fire Alarm Panels

Allowance for replacement of fire alarm control panel.

Good

2024

20

Gate Openers

Allowance to replace Tilt-A-Way gate opening mechanism

Good

2024

Electronic Entry Access Systems

Allowance for full replacement of automated entry systems.
Good
This work should align with surveillance system replacements.

BLDG BLDG

Commonly Owned Component

Component Description and Comments

Componen Units
t Quantity

2054

Included Effective
in
Age
Reserve
Schedule
YES
3

1

Allowance$105,000.00

$105,000

17

2044

YES

3

1

Allowance$37,500.00

$37,500

15

12

2039

YES

3

1

$9,500.00

$9,500

2024

12

9

2036

YES

3

1

Allowance$48,419.52

$48,420

Vehicle Entrance/Exit Gates

Allowance to replace Tilt-A-Way gate and Systems.

Good

2024

30

27

2054

YES

3

1

EA

$28,500.00

$28,500

Overhead Doors - Fire Garage
(North)

Allowance to replace overhead doors providing access to fire
department garage. This component includes funding for
replacement of garage door opening mechanisms.

Average

2010

40

23

2050

YES

17

4

EA

$10,000.00

$40,000

Overhead Doors - Fire Garage
(South)

Allowance to replace overhead doors providing access to fire
department garage. This component includes funding for
replacement of garage door opening mechanisms.

Good

2024

40

37

2064

NO

3

4

EA

$10,000.00

$40,000

$120.00

$2,400

Toilet Fixture

Funding for replacement.

Good

2024

25

22

2049

YES

3

20

EA

Stainless Steel Case Work

Funding for replacement for staninless case work in the Fire
and Police areas.

Good

2024

30

27

2054

YES

3

1

Allowance$94,572.80

$94,573

Lockers

Allowance for replacement of evidence and locker room
lockers

Good

2024

35

32

2059

NO

3

1

Bid

$140,991.20

$140,991

Evidence Storage

Funding for replacement.

Good

2024

35

32

2059

NO

3

1

Bid

$37,819.00

$37,819

Armory Lockers

Allowance for replacement of armory lockers.

Good

Refrigerated Evidence Storage

Allowance for replacement of low boy evidence storage
refrigeration unit.

2034

YES

3

1

EA

$12,963.00

$12,963

7

2034

YES

3

1

EA

$13,280.28

$13,280

BLDG

Refrigerator

Allowance to replace breakroom Frigidaire Gallery refrigerator. Good

2024

10

7

2034

3

2

EA

$1,240.70

$2,481

BLDG

Range/oven

Allowance to replace breakroom Frigidaire Gallery gas-fired
range/oven.

Good

2024

15

7/

YES

12

2039

YES

3

2

EA

$1,193.50

$2,387

BLDG

Dishwasher

Allowance to replace breakroom Frigidaire Gallery
dishwasher.

Good

2024

8

5

2032

YES

3

2

EA

$736.72

$1,473

BLDG

Vent Hood

Allowance to replace breakroom Frigidaire Gallery vent hood. Good

2024

10

7

2034

YES

3

2

EA

$414.75

$830

BLDG BLDG BLDG

Evidence Fume Hood

Funding to replace.

Good

2024

15

12

2039

YES

3

3

EA

$9,200.00

$27,600

Kitchen Plumbing Fixtures & Sink

Funding to replace.

Good

2024

25

22

2049

YES

3

3

EA

$675.00

$2,025

Commercial Stove

This component is anticipated to have a long service life.
Maintenance/rebuilding of the equipment is recommended in
lieu of replacement.

Good

2024

25

22

2049

YES

3

1

Allowance$5,500.00

$5,500

Commercial Kitchen - Refrigerators Allowance for replacement of refrigerators.

Good

2024

10

7

2034

YES

3

3

EA

$1,240.70

$3,722

Average

2025

15

13

2040

YES

2

1

Allowance$15,000.00

$15,000

1

Allowance$209,355.47

$209,355

07

D

20

200 - Appliances

26

7

10

/0

10

2024

R

2024

Good

BLDG

A

BLDG BLDG

Replacement
Value in
Current Year

BLDG

Unit Cost

BLDG BLDG BLDG

190 - Fixtures and Equipment Storage

FT

Componen Installation
t Condition Date (Year)

BLDG

Component Life & Cost Analysis

BLDG BLDG

210 - Furnishings & Amenities
Window Blinds
Furniture Package

Page 13 of 41

Funding to replace.
Funds for comprehensive furniture replacements.

Good

2024

25

22

2049

YES

3

Component Description and Comments

Componen Installation
t Condition Date (Year)

Expected Remaining Estimated
Useful Life Useful Life Replacement
(Years)
(Years)
Date

BLDG

Athletic Equipment

Allowance for replacement of gym equipment. This allowance
includes but is not limited to various items including excersize
bike, Mt. Beachelor equipment, Woodway treadmill, and
Rogue fitness equipmet.

Good

2024

25

22

BLDG

Componen Units
t Quantity

2049

Included Effective
in
Age
Reserve
Schedule
YES
3

1

Allowance$55,000.00

$55,000

22

2049

YES

3

7

EA

$12,350.80

$86,456

7

2034

YES

3

7

EA

$1,895.86

$13,271

YES

27

1

EA

$1,850.00

$1,850

YES

19

1

EA

$10,000.00

$10,000

2030
2030

YES
YES

4
4

1
1

EA
EA

$36,853.17

$36,853

$36,853.17

$36,853

7
0
1

2034
2027
2028

YES
YES
YES

1
8
7

1
1
1

EA
EA
EA

$82,000.00

$82,000

$82,000.00

$82,000

$82,000.00

$82,000

8
5
5

2
1
1

2029
2028
2028

YES
YES
YES

6
4
4

1
1
1

EA
EA
EA

$82,000.00

$82,000

$82,000.00

$82,000

$82,000.00

$82,000

2023
2023

7
7

3
3

2030
2030

YES
YES

4
4

1
1

EA
EA

$82,000.00

$82,000

$82,000.00

$82,000

2023
2026
2008

7
20
20

3
19
1

2030
2046
2028

YES
YES
YES

4
1
19

1
1
1

EA
EA
EA

$82,000.00

$82,000

$90,000.00

$90,000

$350,000.00

$350,000

Average
Average
Average

2008
2009
2010

25
25
34

6
7
17

20

Commonly Owned Component

Bunkroom - Hardgoods

This component funds for replacement of bunkroom
hardgoods including but not limited to bed frames, benches,
and desks.

Good

2024

25

BLDG

Component Life & Cost Analysis

Bunkroom - Hardgoods Mattresses

Funding for replacement with like kind mattresses. Currently,
the mattresses are Sleep Number Smart beds.

Good

2024

10

Police Cargo Mate Trailer

Funding to replace.

Average

2000

30

3

2030

Police Radar Trailer (Digital Signs)

Funding to replace.

Average

2008

30

11

2038

Police Toyota Tacoma #1

Funding to replace.
Funding to replace.

Good
Good

2023
2023

7
7

3
3

Funding to replace.
Funding to replace.
Funding to replace.

Average
Average
Average

2026
2019
2020

8
8
8

Funding to replace.
Funding to replace.
Funding to replace.

Average
Good
Good

2021
2023
2023

Good
Good

Good
Average
Average

Unit Cost

Replacement
Value in
Current Year

2033
2034
2044

YES
YES
YES

19
18
17

1
1
1

EA
EA
EA

$850,000.00

$850,000

$2,400,000.00

$2,400,000

$500,000.00

$500,000

Average

2016

15

4

2031

YES

11

1

EA

$1,500,000.00

$1,500,000

Average
Fair

2016
2019

11
12

0
4

2027
2031

YES
YES

11
8

1
1

EA
EA

$500,000.00

$500,000

$500,000.00

$500,000

7

4

2031

YES

3

5

EA

$2,256.30

$11,282

5

0

2027

YES

5

12

EA

$737.08

$8,845

Police Ford Interceptor 23-2204
Police Ford F-150 23-2212
Police Ford F-150 Hybrid 23-2210
Police Ford F-150 Hybrid 23-2211
Fire
Fire

Ford F-250 Pickup #293
Ford Type 6 Engine #241

Funding to replace.
Funding to replace.
Funding to replace.
Funding to replace.
Funding to replace. This components replacement date is
subject to change at the discretion of the Association
according to the provided information.
Funding to replace.
Funding to replace.
Funding to replace.

Fire

Pierce Pumper #224

Funding to replace.

Fire

Lifeline Ambulance #272
Lifeline Ambulance #271

Funding to replace.
Funding to replace.

Fire

Fire

230 - Police Equipment

D

Fire

Pierce Wildland Pumper #242
Pierce Aerial Truck #251
Freightliner Water Tender #231

Fire

26

Police Ford Interceptor 23-2203

7/

Police Ford Interceptor 21-2209

/0

Police Ford Interceptor 20-2206

07

Police Ford Interceptor 19-2202

A

Police Ford Interceptor 16-2207

R

Police Toyota Tacoma #2

FT

220 - Vehicles

Police AEDs (PD)

Funding to replace.

Good

2024

Police Axon 3D Body Cameras

Funding to replace.

Good

2022

Police Ballistic Helmets

Funding to replace.
Funding to replace.
Funding to replace.

Good
Good
Good

2022
2022
2023

5
5
4

0
0
0

2027
2027
2027

YES
YES
YES

5
5
4

13
26
6

EA
EA
EA

$1,242.00

$16,146

$605.49

$15,743

$3,451.85

$20,711

Police Ballistic Plates
Police Computers MDT (PD)
Police DJI Mavic Drone

Currently, this equipment includes a Mavic 2 Drone. The Mavic Average
2 is no longer available for purchase from the manufacturer.
This replacement funds for like kind replacement with the latest
itteration of the drone.

2021

6

0

2027

YES

6

2

EA

$4,800.00

$9,600

Police Firearms Handgun & Optics

Funding to replace.

Good

2023

5

1

2028

YES

4

15

EA

$889.14

$13,337

Police Firearms Rifle

Funding to replace.
Funding to replace.

Good
Average

2024
2021

5
6

2
0

2029
2027

YES
YES

3
6

15
5

EA
EA

$1,000.76

$15,011

$1,367.73

$6,839

Funding to replace.
Police Radios (PD) - Harris Mobile P-25
Funding to replace.
Police Radios (PD) - Harris XG25P
Funding to replace.
Police Radios (PD) - Harris XL200
Funding to replace.
Police Radios (PD) - Motorola Apx 7000
Funding to replace.
Police Radios (PD) - Motorola Cdm 1250 Funding to replace.
Police Tasers
Funding to replace.

Good
Average
Average
Average
Good
Average
Average

2024
2017
2017
2017
2016
2016
2018

10
10
10
10
11
11
9

7
0
0
0
0
0
0

2034
2027
2027
2027
2027
2027
2027

YES
YES
YES
YES
YES
YES
YES

3
10
10
10
11
11
9

3
8
10
16
3
8
13

EA
EA
EA
EA
EA
EA
EA

$1,223.62

$3,671

$5,500.00

$44,000

$2,490.42

$24,904

$4,500.00

$72,000

$5,642.83

$16,929

$842.63

$6,741

$952.81

$12,386

Police Patrol Bikes
Police Radar/Lidar Guns

Page 14 of 41

Component Life & Cost Analysis
Commonly Owned Component

Component Description and Comments

Police Misc. Equipment (PD)

Componen Installation
t Condition Date (Year)

Expected Remaining Estimated
Useful Life Useful Life Replacement
(Years)
(Years)
Date

Componen Units
t Quantity

2029

Included Effective
in
Age
Reserve
Schedule
YES
3

Good

2024

5

2

Unit Cost

Replacement
Value in
Current Year

1

Allowance$10,000.00

$10,000

240 - Fire Equipment
1993 John Deere 544E

Funding to replace.

Average

2015

25

13

2040

YES

12

1

EA

$47,382.97

$47,383

Fire

ACLS Trainer Plus - #1

Funding to replace.

Good

2024

6

3

2030

YES

3

1

EA

$16,000.00

$16,000

Fire

AEDs (FD)
Cardiac Monitor/Defib (3)
Lucas CPR Devices

Funding to replace.
Funding to replace.
Funding to replace.

Average
Average
Average

2021
2018
2015

10
12
18

4
3
6

2031
2030
2033

YES
YES
YES

6
9
12

7
1
1

EA
EA
EA

$7,142.86

$50,000

$49,900.00

$49,900

$40,000.00

$40,000

Fire 700/800 MHZ Base Radio
Funding to replace.
Fire 700/800 MHZ Mobile Radios Funding to replace.
Fire 700/800 MHZ Portable Radios Funding to replace.

Average
Average
Average

2018
2018
2018

10
10
10

1
1
1

2028
2028
2028

YES
YES
YES

9
9
9

1
12
24

EA
EA
EA

$7,055.00

$7,055

$7,083.33

$85,000

$9,055.43

$217,330

Fire BK VHF Portable Radios
Fire VHF Mobile Radios

Funding to replace.
Funding to replace.

Average
Average

2018
2021

10
10

1
4

2028
2031

YES
YES

9
6

8
6

EA
EA

$1,850.63

$14,805

$3,927.00

$23,562

Holmatro Rescue System
Knox Box Storage System

Funding to replace.
Funding to replace.

Average
Average

2020
2020

10
7

3
0

2030
2027

YES
YES

7
7

1
1

EA
EA

$137,704.71

$137,705

$8,500.00

$8,500

Air Compressor
SCBA compressor

Funding to replace Air Compressor @ Oppeartion Bay
Funding to replace Arctic Air Compressor, tanks, and storage.

Good
Good

2024
2024

25
20

22
17

2049
2044

YES
YES

3
3

1
1

EA
EA

$38,000.00

$38,000

$57,292.66

$57,293

Fire

McGrath MAC Video
Laryngoscope

Funding to replace.

Good

2022

5

0

2027

YES

5

1

EA

$9,521.81

$9,522

Fire

Commercial Washer/Extractor

Allowance to replace Milnor commercial washer/extractor.

Fire

Dual Purpose Dryer
SCBA Units
Fire Department Alert (FDA)
System.

Funding to replace.
Funding to replace.
This component funds for replacement of the specialized fire
department alert system that was custom installed including
Honeywell systems. This includes hardware and installation.

Fire
Fire
Fire
Fire
Fire
Fire

BLDG

Fire

Good

2025

15

13

2040

YES

2

1

EA

$14,688.39

$14,688

Good
Good
Good

2025
2025
2024

20
20
20

18
18
17

2045
2045
2044

YES
YES
YES

2
2
3

1
17
1

EA
EA
Bid

$13,435.60

$13,436

$11,800.00

$200,600

$215,962.45

$215,962

2024

50

47

20

17

Elevators/Lifts - Cab Upgrade

Allowance for cab upgrade including controls. This work
should be completed in conjunction with fire alarm panel
replacements to ensure proper integration and optimum
compatibility.

Good

2024

This component is anticipated to have a long service life.

Good

2024

Waste Piping

This component is anticipated to have a long service life.

Good

2024

Back Flow Prevention Device Domestic

Funding to replace.

Good

2024

Good

Allowance for replacement of 100 gallon State Ultra Force, gas- Good
fired domestic water heater. This component funds for
replacement of the expansion tank at the time of water heater
replacement.

BLDG BLDG BLDG

Domestic Water Supply Piping

BLDG

Back Flow Prevention Device - Fire Funding to replace.
Sprinklers

BLDG

Gas - Commercial Water Heater

BLDG

Domestic Hot Water - Recirculation Funding for replacement of electric hot water recirculation
Pump
pump

Page 15 of 41

Good

NO

3

2

EA

$0.00

$0

2044

3

2

EA

$35,000.00

$70,000

$0.00

$0

YES

50

47

2074

NO

3

50

47

2074

NO

3

$0.00

$0

25

22

2049

YES

3

1

EA

$3,250.00

$3,250

2024

25

22

2049

YES

3

1

EA

$3,250.00

$3,250

2024

20

17

2044

YES

3

1

EA

$17,875.00

$17,875

2024

10

7

2034

YES

3

1

EA

$500.00

$500

/0

260 - Plumbing

2074

7/

This component is anticipated to have a long service life.

D

BLDG

Elevators/Lifts - Mechanical
Systems

BLDG

250 - Conveying Equipment

26

Fire

20

Fire

07

Fire

A

Fire

R

Fire

FT

Fire

Component Description and Comments

Componen Installation
t Condition Date (Year)

Expected Remaining Estimated
Useful Life Useful Life Replacement
(Years)
(Years)
Date

BLDG

Drinking Fountain #1

Allowance to replace Elkay fountain with water bottler filling
station.

Good

2024

15

12

BLDG

Drinking Fountain #2

Allowance to replace Elkay fountain.

Good

2024

15

BLDG

Direct Expansion Split System - 4
ton.

Allowance for replacement of Split System

Good

2024

BLDG

Direct Expansion Split System - 2
ton.

Allowance for replacement of Split System

Good

BLDG

Unit Cost

Replacement
Value in
Current Year

1

$1,537.45

$1,537

12

2039

YES

3

1

$589.16

$589

20

17

2044

YES

3

4

EA

$9,550.00

$38,200

2024

20

17

2044

YES

3

3

EA

$8,500.00

$25,500

Good

2024

10

7

2034

YES

3

1

EA

$34,516.25

$34,516

Allowance to replace Aldes ERV with like kind systems.

Good

2024

25

22

2049

YES

3

1

Allowance$7,350.00

$7,350

BLDG BLDG

Commonly Owned Component

Ceiling Mounted Gas Heater

Allowance to replace Vantage II ceiling mounted heaters in
garage space.

BLDG

Componen Units
t Quantity

2039

Included Effective
in
Age
Reserve
Schedule
YES
3

Emergency Electrical Generator

Allowance for replacement of back up generator.

Good

2024

30

27

2054

YES

3

1

EA

$120,000.00

$120,000

Emergency Electrical Generator Maintenance

Allowance for as needed repair and maintenance.

Good

2024

15

12

2039

YES

3

1

Allowance$12,000.00

$12,000

BLDG

Component Life & Cost Analysis

Energy and Heat Recovery
Ventilator

Emergency Electrical Generator Battery

Periodic replacements

Good

2024

3

0

2027

YES

3

1

Allowance$500.00

$500

Parking Area Lighting - Pole
Replacement

Allowance to replace pole mounted LED light fixtures.

Parking Area Lighting - Fixtures.

Allowance to replace pole mounted LED light fixtures.

2024

25

22

2049

YES

3

1

EA

$25,000.00

$25,000

Good

2024

15

12

2039

YES

3

5

EA

$4,975.00

$24,875

Good

2024

20

17

2044

YES

3

5

EA

$450.00

$2,250

3

1

Allowance$35,000.00

$35,000

2024

15

12

20

YES

BLDG BLDG BLDG

Misc. Equipment - Video

Allowance for replacement.

Good

2025

15

13

2040

7/

YES

2

1

Allowance$4,800.00

$4,800

Audio-Visual Equipment

Premier Integrated Technologies

Good

2024

20

17

YES

3

1

EA

$86,725.00

$86,725

Phone Systems

Allowance for replacement.

Good

2023

5

/0

2044

1

2028

YES

4

1

Allowance$100,000.00

$100,000

BLDG BLDG

Fire Sprinkler System

This component is anticipated to have a long service life.

Good

2024

50

47

2074

NO

3

Fire Sprinkler System Maintenance

Allowance for major repairs or sectional replacements of fire
sprinkler system.

n/a

2024

15

12

2039

YES

3

1

Allowance$12,500.00

$12,500

BLDG

Fire Sprinkler System - Air
Compressor

Allowance to replace air compressor. The noted air
compressor was a Rigid branded consumer grade unit. This
component funds for a like kind replacement.

Good

2024

15

12

2039

YES

3

1

EA

$379.75

$380

Fire Extinguisher Cabinets

This component is anticipated to have a long service life.

Good

2024

40

37

2064

NO

3

$0.00

$0

310 - Fire Suppression

Page 16 of 41

07

Good

D

BLDG

Integrated Audio/Video Equipment Allowance for full replacement of CCTV surveillance system.

BLDG

300 - Communication & Server Equipment

Good

26

Allowance for major replacements of interior lighting.

R

BLDG BLDG

Interior Lighting

BLDG

290 - Lighting Fixtures

A

280 - Electrical Systems

FT

270 - HVAC

2039

$0.00

$0

BLDG

Component Life & Cost Analysis
Commonly Owned Component

Component Description and Comments

Componen Installation
t Condition Date (Year)

Expected Remaining Estimated
Useful Life Useful Life Replacement
(Years)
(Years)
Date

Componen Units
t Quantity

Unit Cost

Replacement
Value in
Current Year

2030

Included Effective
in
Age
Reserve
Schedule
YES
3

Fire Extinguishers

As needed replacements

Good

2024

6

3

10

EA

$125.00

$1,250

2024

35

32

2059

NO

3

27000

SF

$2.90

$78,300

$0.32

$8,613

320 - Site Amenities
Allowance for mill and overlay of the asphalt paved surfaces.
The expected useful service life of this component is
predicated on the dilligent upkeep and maintenance including
but not limited to seal coating and crack sealing of the asphalt
pavement. Differed maintenance will contribute to a shortened
useful life of the systems.

Asphalt Seal Coat and Striping

Allowance to perform slurry coat of asphalt paved surfaces as
well as apply pavement markings and parking striping.

FT

BLDG

Asphalt Paving Overlay

BLDG

330 - Exterior Improvements

Good

2024

5

2

2029

YES

3

27000

SF

Good

2000

35

8

2035

YES

27

1

Allowance$8,500.00

$8,500

BLDG

Concrete Curbs

Allowance for ongoing maintenance. This component funds for Good
as needed repairs and sectional replacements.

2024

35

32

2059

NO

3

1

Allowance$7,500.00

$7,500

Metal Fencing

This component is anticipated to have a long service life.
Good
Periodic maintenance can be completed as a operational cost.

2024

30

A

27

2054

YES

3

LF

$0.00

$0

Good

2024

50

47

2074

NO

3

LF

$0.00

$0

Good

LF

$45.00

$20,070

$0.00

$0

20

17

2044

YES

3

Good

2024

30

27

2054

YES

3

Irrigation Systems

Funding for major system overhaul. Irrigation systems are
relatively limited due to the total landscaped areas.

Good

2024

25

22

2049

YES

3

1

Allowance$15,750.00

$15,750

Irrigation Timers

Funding for replacement.

Good

2024

15

12

2039

YES

3

1

EA

$1,150.00

$1,150

Landscaping

Funding for landscaping replacements. This work is to align
with irrigation replacements.

Good

2024

25

22

2049

YES

3

1

Allowance$20,000.00

$20,000

Page 17 of 41

07

/0

7/

26

2024

This component is anticipated to have a long service life.

R

Allowance to replace wood stockade fencing.

Concrete Retaining Walls

D

BLDG BLDG

Wood Fencing

20

BLDG

Allowance for as needed repair and maintenance including
crack routing and sealing.

BLDG BLDG BLDG BLDG

Concrete Flatwork

BLDG

As needed crack sealing and minor repairs should be
completed concurently and have been funded as part of this
component.

446

Reserve Study Schedule - BLDG
Replacement First
Remaining Future
Percentag Funds
Value in
Replacemen Useful Life Replacement e of Annual Allocated
Current Year t Year
Interval
Allocation Annually

110 - Building Cladding Components - Lap, Panel, etc.
Wood Siding - Shou Sugi Ban
$65,670
Board and Batten Siding - Maintenance
$6,875

2034
2032

7
5

10
8

13
12

16
15

2054
2044
2049

27
17
22

30
20
25

Sealed/Polished Concrete Floors - Clean
$3,600
and Seal
2034
Wood Look Strip Vinyl
$1,080
2039
Low-Pile Carpet Tile
$6,650
2039
Interior Paint
$25,000
2034
Rubberized Flooring
$6,798
2041

7
12
12
7
14

10
15
15
10
18

2040
2039

$392,000
$19,975
$8,426

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

5.06%
0.72%

$488,097

$2,306.34

$69,190

0.21%
1.82%

$660.20

$19,806

$5,857.71

$175,731

15.16%
0.47%
0.26%

$48,783.83

$1,463,515

$1,526.10

$45,783

$821.63

$24,649

0.28%
0.06%
0.38%
1.92%
0.14%

$891.91

$26,757

$199.06

$5,972

$1,225.66

$36,770

$6,193.81

$185,814

$448.65

$13,460

1.11%
4.06%
0.89%
0.54%
2.17%
1.10%
1.27%
0.00%

$3,574.30

22
27
32
32
7
7

25
30
35
35
10
10

$2,481
$2,387
$1,473
$830
$27,600

2034
2039
2032
2034
2039

7
12
5
7
12

10
15
8
10
15

$2,865.02

$392,013
$85,951

20

2049
2054
2059
2059
2034
2034

$13,067.10

$107,229

$1,750.95

$52,528

7/

$2,400
$94,573
$140,991
$37,819
$12,963
$13,280

190 - Fixtures and Equipment Storage

$1,076,995

$7,000.32

$210,010

$3,546.78

$106,404

$4,095.37

$122,861

/0

18
30
20
15
12
30
40
40

07

A

15
27
17
12
9
27
23
37

R

2042
2054
2044
2039
2036
2054
2050
2064

D

Electronic Surveillance
$51,579
Fire Detection Systems and Alarms $105,000
Fire Alarm Panels
$37,500
Gate Openers
$9,500
Electronic Entry Access Systems
$48,420
Vehicle Entrance/Exit Gates
$28,500
Overhead Doors - Fire Garage (North)
$40,000
Overhead Doors - Fire Garage (South)
$40,000

$0.00

$0
$555,159

0.07%
3.66%
0.00%
0.00%
1.00%
1.02%

$234.02

$7,021

$11,769.45

$353,083

$0.00

$0

$0.00

$0

$3,211.62

$96,348

$3,290.22

$98,707

0.19%
0.14%
0.15%
0.06%
1.58%

$614.77

$18,443

$439.95

$13,198

$494.29

$14,829

$205.51

$6,165

$5,086.97

$152,609

200 - Appliances

Page 18 of 41

$557,287

$268,773

180 - Security and Access

Refrigerator
Range/oven
Dishwasher
Vent Hood
Evidence Fume Hood

5
2031

$1,533,947

170 - Interior Finishes

Toilet Fixture
Stainless Steel Case Work
Police Lockers
Evidence Storage
Armory Lockers
Refrigerated Evidence Storage

4
2030

$195,537

130 - Building Cladding Components - Roofing
Composition Roofing
TPO Membrane roofing
Rain Gutters and Downspouts

3
2029

FT

$3,300
$31,782

2
2028

$16,269.91

120 - Building Cladding Components - Sealants & Finishes
Masonry Waterproofing
Exterior Paint

Total Spent 1
Over 30
2027
Years

26

Component Description

Years1-5

$254,922

Reserve Study Schedule - BLDG
Replacement First
Remaining Future
Percentag Funds
Value in
Replacemen Useful Life Replacement e of Annual Allocated
Current Year t Year
Interval
Allocation Annually

Commercial Stove
$5,500
Commercial Kitchen - Refrigerators $3,722

2049
2034

22
7

25
10

2040
2049
2049
2049
2034

13
22
22
22
7

15
25
25
25
10

$70,000

2044

17

20

Back Flow Prevention Device - Domestic
$3,250
Back Flow Prevention Device - Fire Sprinklers
$3,250
Gas - Commercial Water Heater
$17,875
Domestic Hot Water - Recirculation Pump
$500
Drinking Fountain #1
$1,537
Drinking Fountain #2
$589

2049
2049
2044
2034
2039
2039

22
22
17
7
12
12

25
25
20
10
15
15

2044
2044
2034
2049

17
17
7
22

0.17%
0.29%

$536.30

$16,089

$922.16

$27,665

0.90%
6.34%
1.67%
2.62%
1.02%

$2,902.89

$87,087

$20,413.98

$612,419

$5,362.98

$160,889

$8,430.17

$252,905

$3,287.94

$98,638

1.66%

$5,348.04

0.10%
0.10%
0.42%
0.04%
0.09%
0.03%

$316.90

$9,507

$316.90

$9,507

$1,365.66

$40,970

$123.88

$3,716

$283.37

$8,501

$108.59

$3,258

20
20
10
25

0.91%
0.61%
2.66%
0.22%

$2,918.50

4.64%
0.69%
0.11%
0.00%

210 - Furnishings & Amenities

$160,441

260 - Plumbing

Emergency Electrical Generator
$120,000
Emergency Electrical Generator - Maintenance
$12,000
Emergency Electrical Generator - Battery
$500
Thermography/IR Survey
$0

290 - Lighting Fixtures

Interior Lighting
$25,000
Parking Area Lighting - Pole Replacement
$24,875
Parking Area Lighting - Fixtures.
$2,250

2054
2039
2027
2054

27
12
0
27

30
15
3
5

2049
2039
2044

22
12
17

25
15
20

$424,047

$1,948.22

$256,545

$716.69

$21,501

$14,933.83

$448,015

$2,211.73

$66,352

$351.25

$10,537

$0.00

$0

0.76%
1.42%
0.05%

$2,437.72

$73,132

$4,584.72

$137,542

$171.90

$5,157

0.29%
2.06%
0.00%
13.08%

$928.92

$27,868

$6,625.84

$198,775

$0.00

$0

$42,083.15

$1,262,494

310 - Fire Suppression
Fire Sprinkler System - Maintenance$12,500

Page 19 of 41

$524,904

$215,830

15
20
15
5

$85,350

2039

12

15

0.72%

5
2031

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$500

$0

$0

$579

$0

$58,446

$1,682,663

13
17
12
1

4
2030

$87,555

$8,551.49

300 - Communication & Server Equipment
Misc. Equipment - Video
$4,800
2040
Audio-Visual Equipment
$86,725
2044
Wall-mounted Television/Entertainment
$0 Equipment
2039
Phone Systems
$100,000
2028

3
2029

20

R

280 - Electrical Systems

D

Direct Expansion Split System - 4 ton.
$38,200
Direct Expansion Split System - 2 ton.
$25,500
Ceiling Mounted Gas Heater
$34,516
Energy and Heat Recovery Ventilator
$7,350

A

$75,459

270 - HVAC

2
2028

$160,441

7/

Elevators/Lifts - Cab Upgrade

FT

250 - Conveying Equipment

/0

Fire

$1,211,939

Window Blinds
$15,000
Furniture Package
$209,355
Athletic Equipment
$55,000
Bunkroom - Hardgoods
$86,456
Bunkroom - Hardgoods - Mattresses$13,271

07

Fire

Total Spent 1
Over 30
2027
Years

26

Component Description

Years1-5

$2,303.88

$69,116

$500

$579

$0

$0

$0

$0

$0

$0

$105,000

$0

$0

$0

$0

$1,447

$0

$105,000
$0

$0

Reserve Study Schedule - BLDG
Component Description

Years1-5

Replacement First
Remaining Future
Percentag Funds
Value in
Replacemen Useful Life Replacement e of Annual Allocated
Current Year t Year
Interval
Allocation Annually

Fire Sprinkler System - Air Compressor
$380
Fire Extinguishers
$1,250

2039
2030

12
3

15
6

0.02%
0.15%

$69.99

$2,100

$471.14

$14,134

320 - Site Amenities

$0

$0
$0

2074
2059

47
32

50
35

$78,300
$8,613
$8,500
$7,500
$20,070
$15,750
$1,150
$20,000

2059
2029
2035
2059
2044
2049
2039
2049

32
2
8
32
17
22
12
22

35
5
10
35
20
25
15
25

330 - Exterior Improvements

$0.00

$0

0.00%
1.18%
0.69%
0.00%
0.48%
0.48%
0.07%
0.61%

$0.00

$0

$3,805.85

$114,176

$2,211.19

$66,336

$0.00

$0

$1,533.36

$46,001

$1,535.76

$46,073

$211.96

$6,359

$1,950.17

$58,505

26
20

R

/0

7/

YE Balance:

D

$9,655,693
Total Estimated Expenditures
$127,992
Recommended Reserve Contributions
4.00%
Interest Rate Earned on Reserve Account
$0
Special Assessment
$245,437
Starting Balance

2
2028

3
2029

$0

$0

$0

4
2030

5
2031

$0

$0

$0

$0

$9,496

$0

$0

$1,447

FT

$337,449

Economic Variables

Page 20 of 41

$0

A

Asphalt Paving Overlay
Asphalt Seal Coat and Striping
Concrete Flatwork
Concrete Curbs
Wood Fencing
Irrigation Systems
Irrigation Timers
Landscaping

0.00%
0.00%

$0.00

07

Carport Structures
Bicycle Racks

Total Spent 1
Over 30
2027
Years

$9,496

$500

$105,000

$9,496

$2,026

$0

$127,992

$134,391

$141,111

$148,167

$155,575

4.00%

4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$0

$387,846

$433,927

$588,164

$763,677

$956,022

Reserve Study Schedule - BLDG
Replacement First
6
Value in
Replacemen 2032
Current Year t Year

110 - Building Cladding Components - Lap, Panel, etc.
2034
2032

$8,774

$0

$0

$0

$0

$0

$12,964

$0

$0

$0

$0

$0

$57,075

$12,964
$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$40,243

$0

$0

$0

$0

$13,882

$0

$13,460

FT

$0

$5,066

$1,940
$11,942

$35,178

$0

$0

$0

2049
2054
2059
2059
2034
2034

$13,460
$0

$75,115

$0

$0

20

R

D
$0

2034
2039
2032
2034
2039

$6,223

$57,075
$0

2042
2054
2044
2039
2036
2054
2050
2064

200 - Appliances

Page 21 of 41

$92,404

$0

$17,061

$0

$0

$17,061

$75,115

$36,927

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$53,852

$2,778

$0

$18,240
$18,687
$1,881

$2,481
$2,387
$1,473
$830
$27,600

$0

$6,223

$0

190 - Fixtures and Equipment Storage

Refrigerator
Range/oven
Dishwasher
Vent Hood
Evidence Fume Hood

15
2041

26

180 - Security and Access

$2,400
$94,573
$140,991
$37,819
$12,963
$13,280

14
2040

$8,774

Sealed/Polished Concrete Floors - Clean
$3,600
and Seal
2034
Wood Look Strip Vinyl
$1,080
2039
Low-Pile Carpet Tile
$6,650
2039
Interior Paint
$25,000
2034
Rubberized Flooring
$6,798
2041

Toilet Fixture
Stainless Steel Case Work
Police Lockers
Evidence Storage
Armory Lockers
Refrigerated Evidence Storage

13
2039

2054
2044
2049

170 - Interior Finishes

Electronic Surveillance
$51,579
Fire Detection Systems and Alarms $105,000
Fire Alarm Panels
$37,500
Gate Openers
$9,500
Electronic Entry Access Systems
$48,420
Vehicle Entrance/Exit Gates
$28,500
Overhead Doors - Fire Garage (North)
$40,000
Overhead Doors - Fire Garage (South)
$40,000

12
2038

7/

$392,000
$19,975
$8,426

11
2037

2040
2039

130 - Building Cladding Components - Roofing
Composition Roofing
TPO Membrane roofing
Rain Gutters and Downspouts

10
2036

A

$3,300
$31,782

9
2035

$92,404

$0
120 - Building Cladding Components - Sealants & Finishes

Masonry Waterproofing
Exterior Paint

8
2034

/0

Wood Siding - Shou Sugi Ban
$65,670
Board and Batten Siding - Maintenance
$6,875

7
2033

07

Component Description

Years 6-15

$0

$9,896
$3,492

$4,287
$1,881

$2,778
$1,167
$49,566

Reserve Study Schedule - BLDG
Component Description

Years 6-15

Replacement First
6
Value in
Replacemen 2032
Current Year t Year

7
2033

8
2034

9
2035

10
2036

11
2037

12
2038

13
2039

14
2040

15
2041

$0

$0

$0

$0

$0

$28,285

$0

Stove
$5,500
2049 etc.
110Commercial
- Building Cladding
Components
- Lap, Panel,
2034

2044

Back Flow Prevention Device - Domestic
$3,250
Back Flow Prevention Device - Fire Sprinklers
$3,250
Gas - Commercial Water Heater
$17,875
Domestic Hot Water - Recirculation Pump
$500
Drinking Fountain #1
$1,537
Drinking Fountain #2
$589

2049
2049
2044
2034
2039
2039

260 - Plumbing

270 - HVAC

$0

2054
2039
2027
2054

$0

$0

$0

$0

$0

$0

$0

$704

$0

$0

$0

$0

$3,819

$0

$0

$670

$48,568

$1,058
$0

$48,568

$0

$670

$0

$2,761

$0

$0

$0

$0

$0

$0

$0

$0

$776

$0

$0

$22,448

$0

$0

$0

$0

$0

$9,051

$0

$21,550
$776

$0

$898

$0

$0

$0

310 - Fire Suppression

$134,010

$0

$0

$0

$0

$171,034

$62,855

$9,051

$0
$134,010
$0

2039

$44,672

$44,672

Misc. Equipment - Video
$4,800
2040
Audio-Visual Equipment
$86,725
2044
Wall-mounted Television/Entertainment
$0 Equipment
2039
Phone Systems
$100,000
2028

Page 22 of 41

$0

2049
2039
2044

300 - Communication & Server Equipment

Fire Sprinkler System - Maintenance$12,500

$0

R

2044
2044
2034
2049

D

Interior Lighting
$25,000
Parking Area Lighting - Pole Replacement
$24,875
Parking Area Lighting - Fixtures.
$2,250

$0

$704

$0

Emergency Electrical Generator
$120,000
Emergency Electrical Generator - Maintenance
$12,000
Emergency Electrical Generator - Battery
$500
Thermography/IR Survey
$0

290 - Lighting Fixtures

$0

$0

Direct Expansion Split System - 4 ton.
$38,200
Direct Expansion Split System - 2 ton.
$25,500
Ceiling Mounted Gas Heater
$34,516
Energy and Heat Recovery Ventilator
$7,350

280 - Electrical Systems

$0

26

$70,000

$18,674

$0

20

Elevators/Lifts - Cab Upgrade

$28,285

FT

250 - Conveying Equipment

$18,674

7/

Fire

2040
2049
2049
2049
2034

/0

Fire

Window Blinds
$15,000
Furniture Package
$209,355
Athletic Equipment
$55,000
Bunkroom - Hardgoods
$86,456
Bunkroom - Hardgoods - Mattresses$13,271

$0

07

210 - Furnishings & Amenities

$5,237
$0

A

Commercial Kitchen - Refrigerators $3,722

$0

$171,034
$0

$0

$1,939

$0

$0

$23,130
$22,448

$0

$0

Reserve Study Schedule - BLDG
Component Description

Years 6-15

Replacement First
6
Value in
Replacemen 2032
Current Year t Year

7
2033

8
2034

9
2035

10
2036

11
2037

12
2038

SprinklerCladding
System - Air
Compressor
$380
2039 etc.
110Fire
- Building
Components
- Lap, Panel,
2030
$0

$0

$0

$0

$0

$0

$0

$0

$0

$12,119

$12,558

$0

$0

$0

$17,533

$0

$0

FT

2059
2029
2035
2059
2044
2049
2039
2049

$12,119

$134,680

$259,535

$12,558

$77,829

$0

$171,034

$316,328

$59,301

$13,460

$163,354

$171,521

$180,097

$189,102

$198,557

$208,485

$218,910

$229,855

$241,348

$253,415

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$0

$0

$1,619,178

$1,900,770

$2,026,591

$2,017,724

$2,287,761

$2,628,826

R

$10,655
4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$1,237,507

$1,204,393

$1,436,174

YE Balance: $1,153,069

D
Page 23 of 41

$2,065

26

Economic Variables
$9,655,693
Total Estimated Expenditures
$127,992
Recommended Reserve Contributions
4.00%
Interest Rate Earned on Reserve Account
$0
Special Assessment
$245,437
Starting Balance

$15,468

$12,558

20

$78,300
$8,613
$8,500
$7,500
$20,070
$15,750
$1,150
$20,000

$0

2074
2059

330 - Exterior Improvements
Asphalt Paving Overlay
Asphalt Seal Coat and Striping
Concrete Flatwork
Concrete Curbs
Wood Fencing
Irrigation Systems
Irrigation Timers
Landscaping

$0

7/

$0
$0

$0

/0

Carport Structures
Bicycle Racks

15
2041

$682

07

$1,250

14
2040

$1,939

A

Fire Extinguishers

320 - Site Amenities

13
2039

Reserve Study Schedule - BLDG
Replacement First
16
Value in
Replacemen 2042
Current Year t Year

110 - Building Cladding Components - Lap, Panel, etc.

$0

$0

$0

$0

$0

$19,153

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$45,783

$0

$0

$0

$0

$24,649

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$134,895

$0

$122,861

$0

$0

$0

$85,951

D

$0

26

$107,229

2049
2054
2059
2059
2034
2034

20

$85,951

$134,895

$60,150

$0

$122,861

$0

$0

$0

$7,021

$0

$0

$0

$0

$7,021

$29,711
$30,439
$0

2034
2039
2032
2034
2039

$24,649

$57,300

$0

200 - Appliances

$65,552
$8,251

R

2042
2054
2044
2039
2036
2054
2050
2064

190 - Fixtures and Equipment Storage

Page 24 of 41

$150,517

$45,783

$107,229

$2,481
$2,387
$1,473
$830
$27,600

$0

A

180 - Security and Access

Refrigerator
Range/oven
Dishwasher
Vent Hood
Evidence Fume Hood

25
2051

$19,153

$0

$2,400
$94,573
$140,991
$37,819
$12,963
$13,280

24
2050

$150,517

Sealed/Polished Concrete Floors - Clean
$3,600
and Seal
2034
Wood Look Strip Vinyl
$1,080
2039
Low-Pile Carpet Tile
$6,650
2039
Interior Paint
$25,000
2034
Rubberized Flooring
$6,798
2041

Toilet Fixture
Stainless Steel Case Work
Police Lockers
Evidence Storage
Armory Lockers
Refrigerated Evidence Storage

23
2049

2054
2044
2049

170 - Interior Finishes

Electronic Surveillance
$51,579
Fire Detection Systems and Alarms $105,000
Fire Alarm Panels
$37,500
Gate Openers
$9,500
Electronic Entry Access Systems
$48,420
Vehicle Entrance/Exit Gates
$28,500
Overhead Doors - Fire Garage (North)
$40,000
Overhead Doors - Fire Garage (South)
$40,000

22
2048

FT

$392,000
$19,975
$8,426

21
2047

2040
2039

130 - Building Cladding Components - Roofing
Composition Roofing
TPO Membrane roofing
Rain Gutters and Downspouts

20
2046

7/

$3,300
$31,782

19
2045

2034
2032

$0
120 - Building Cladding Components - Sealants & Finishes

Masonry Waterproofing
Exterior Paint

18
2044

/0

Wood Siding - Shou Sugi Ban
$65,670
Board and Batten Siding - Maintenance
$6,875

17
2043

07

Component Description

Years 16-25

$0

$16,120

$0

$0

$0

$4,105

$5,687

$4,105
$1,901

$22,013

Reserve Study Schedule - BLDG
Component Description

Years 16-25

Replacement First
16
Value in
Replacemen 2042
Current Year t Year

17
2043

18
2044

19
2045

20
2046

21
2047

22
2048

Stove
$5,500
2049 etc.
110Commercial
- Building Cladding
Components
- Lap, Panel,
2034

2049
2049
2044
2034
2039
2039

$0

Interior Lighting
$25,000
Parking Area Lighting - Pole Replacement
$24,875
Parking Area Lighting - Fixtures.
$2,250

R
$0

Page 25 of 41

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$19,014

$0

$0

$0

$0

$0

$1,613

$9,507
$9,507

$0

$225,113

$0

$0

$0

$87,555
$58,446
$79,112

$0

$1,203

$5,157

$0

$0

$0

$0

$1,393

$21,501

$1,203

$0

$21,501

$0

$1,393

$0

$0

$0

$1,613

$73,132

$0

$0

$0

$0

$0

$0

$0

$0

$5,157
$218,287

$198,775

$0

$0

$0

$0

$0

$0

$278,596

$198,775

$218,287
$2,599

2039

$0

$73,132

$0

310 - Fire Suppression

$42,116

$1,039

Misc. Equipment - Video
$4,800
2040
Audio-Visual Equipment
$86,725
2044
Wall-mounted Television/Entertainment
$0 Equipment
2039
Phone Systems
$100,000
2028
Fire Sprinkler System - Maintenance$12,500

$0

2049
2039
2044

300 - Communication & Server Equipment

$160,441

$1,146

2044
2044
2034
2049
2054
2039
2027
2054

$252,905

$40,970

$1,039

Emergency Electrical Generator
$120,000
Emergency Electrical Generator - Maintenance
$12,000
Emergency Electrical Generator - Battery
$500
Thermography/IR Survey
$0

290 - Lighting Fixtures

$0

D

280 - Electrical Systems

$0

$160,441

$0

Direct Expansion Split System - 4 ton.
$38,200
Direct Expansion Split System - 2 ton.
$25,500
Ceiling Mounted Gas Heater
$34,516
Energy and Heat Recovery Ventilator
$7,350

$0

$30,417

$0

270 - HVAC

$1,026,214

$160,889

26

Back Flow Prevention Device - Domestic
$3,250
Back Flow Prevention Device - Fire Sprinklers
$3,250
Gas - Commercial Water Heater
$17,875
Domestic Hot Water - Recirculation Pump
$500
Drinking Fountain #1
$1,537
Drinking Fountain #2
$589

260 - Plumbing

$0

20

2044

$0

$612,419

$0

$70,000

$0

FT

Elevators/Lifts - Cab Upgrade

$0

7/

250 - Conveying Equipment

$30,417

/0

Fire

$0

2040
2049
2049
2049
2034

A

Fire

25
2051

$16,089

$0

Window Blinds
$15,000
Furniture Package
$209,355
Athletic Equipment
$55,000
Bunkroom - Hardgoods
$86,456
Bunkroom - Hardgoods - Mattresses$13,271

24
2050

$8,531

07

Commercial Kitchen - Refrigerators $3,722

210 - Furnishings & Amenities

23
2049

$0

$278,596
$0

$3,482

Reserve Study Schedule - BLDG
Component Description

Years 16-25

Replacement First
16
Value in
Replacemen 2042
Current Year t Year

17
2043

18
2044

19
2045

20
2046

21
2047

$0

$0

$0

$0

$0

$0

$0

$0

$65,742

$20,456

$0

$0

22
2048

23
2049

24
2050

25
2051

$0

$0

$0

$0

$0

$129,773

$0

$0

SprinklerCladding
System - Air
Compressor
$380
2039 etc.
110Fire
- Building
Components
- Lap, Panel,
2030

320 - Site Amenities

$78,300
$8,613
$8,500
$7,500
$20,070
$15,750
$1,150
$20,000

2059
2029
2035
2059
2044
2049
2039
2049

$19,741

$46,001

Economic Variables

$218,287

$1,646,824

$21,660

$266,086

$279,390

$293,360

$308,028

R

$110,867
4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$3,074,769

$1,790,157

$2,159,586

YE Balance: $2,895,406

D

$9,655,693
Total Estimated Expenditures
$127,992
Recommended Reserve Contributions
4.00%
Interest Rate Earned on Reserve Account
$0
Special Assessment
$245,437
Starting Balance

Page 26 of 41

$25,195

$20,456

$0

$46,073
$58,505

$0

$441,625

$1,323,316

$122,861

$1,613

$323,429

$339,601

$356,581

$374,410

$393,130

$412,787

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$0

$0

$2,582,336

$3,038,814

$3,071,920

$2,207,935

$2,577,332

$3,108,046

26

Asphalt Paving Overlay
Asphalt Seal Coat and Striping
Concrete Flatwork
Concrete Curbs
Wood Fencing
Irrigation Systems
Irrigation Timers
Landscaping

20

330 - Exterior Improvements

FT

2074
2059

7/

$0
$0

$3,482

/0

Carport Structures
Bicycle Racks

$2,599

07

$1,250

A

Fire Extinguishers

Reserve Study Schedule - BLDG
Replacement First
26
Value in
Replacemen 2052
Current Year t Year
$0

$28,298

$0

Refrigerator
Range/oven
Dishwasher
Vent Hood
Evidence Fume Hood

Page 27 of 41

$0

$0

$0

$135,636

$0

$0

$0

$0

$24,827

D

R

$0

$0

2049
2054
2059
2059
2034
2034

$533,884

26

$93,336

$0

2034
2039
2032
2034
2039

$1,463,515

$4,032

$392,013

$35,468

$106,404

$451,062

$0

$0

$0

$6,065

$353,083

$48,397
$49,581
$0

$2,481
$2,387
$1,473
$830
$27,600

$0

$13,440

$0

200 - Appliances

$13,583

$1,463,515

2042
2054
2044
2039
2036
2054
2050
2064

190 - Fixtures and Equipment Storage

$0

20

180 - Security and Access

$118,656

$13,583

$0

$2,400
$94,573
$140,991
$37,819
$12,963
$13,280

$0

$118,656

Sealed/Polished Concrete Floors - Clean
$3,600
and Seal
2034
Wood Look Strip Vinyl
$1,080
2039
Low-Pile Carpet Tile
$6,650
2039
Interior Paint
$25,000
2034
Rubberized Flooring
$6,798
2041

Toilet Fixture
Stainless Steel Case Work
Police Lockers
Evidence Storage
Armory Lockers
Refrigerated Evidence Storage

$28,298

2054
2044
2049

170 - Interior Finishes

Electronic Surveillance
$51,579
Fire Detection Systems and Alarms $105,000
Fire Alarm Panels
$37,500
Gate Openers
$9,500
Electronic Entry Access Systems
$48,420
Vehicle Entrance/Exit Gates
$28,500
Overhead Doors - Fire Garage (North)
$40,000
Overhead Doors - Fire Garage (South)
$40,000

$0

$245,176

FT

$392,000
$19,975
$8,426

$245,176

2040
2039

130 - Building Cladding Components - Roofing
Composition Roofing
TPO Membrane roofing
Rain Gutters and Downspouts

$0

7/

$3,300
$31,782

30
2056

2034
2032

$0
120 - Building Cladding Components - Sealants & Finishes

Masonry Waterproofing
Exterior Paint

29
2055

/0

Wood Siding - Shou Sugi Ban
$65,670
Board and Batten Siding - Maintenance
$6,875

28
2054

07

110 - Building Cladding Components - Lap, Panel, etc.

27
2053

A

Component Description

Years 26-30

$0

$138,212
$9,264
$8,912

$6,065
$3,097
$103,043

Reserve Study Schedule - BLDG
Component Description

Years 26-30

Replacement First
26
Value in
Replacemen 2052
Current Year t Year

27
2053

28
2054

29
2055

30
2056

$58,802

$0

Stove
$5,500
2049 etc.
110Commercial
- Building Cladding
Components
- Lap, Panel,
2034

2044

Back Flow Prevention Device - Domestic
$3,250
Back Flow Prevention Device - Fire Sprinklers
$3,250
Gas - Commercial Water Heater
$17,875
Domestic Hot Water - Recirculation Pump
$500
Drinking Fountain #1
$1,537
Drinking Fountain #2
$589

2049
2049
2044
2034
2039
2039

260 - Plumbing

270 - HVAC

$0

R
$0

Page 28 of 41

$0

$0

$0

$0

$0

$128,865

$128,865

$494,683

$0

$0

$0

$18,817

$0

$0

$44,801
$1,867
$0
$0

$92,870

$92,870

$0

$355,567

$130,671

$18,817

$0
$355,567
$0

2039

$9,806

$448,015

2049
2039
2044

Misc. Equipment - Video
$4,800
2040
Audio-Visual Equipment
$86,725
2044
Wall-mounted Television/Entertainment
$0 Equipment
2039
Phone Systems
$100,000
2028
Fire Sprinkler System - Maintenance$12,500

$0

2054
2039
2027
2054

310 - Fire Suppression

$0

$2,200

2044
2044
2034
2049

300 - Communication & Server Equipment

$0

$5,740

D

Interior Lighting
$25,000
Parking Area Lighting - Pole Replacement
$24,875
Parking Area Lighting - Fixtures.
$2,250

$0

$1,867

$0

Emergency Electrical Generator
$120,000
Emergency Electrical Generator - Maintenance
$12,000
Emergency Electrical Generator - Battery
$500
Thermography/IR Survey
$0

290 - Lighting Fixtures

$0

$0

Direct Expansion Split System - 4 ton.
$38,200
Direct Expansion Split System - 2 ton.
$25,500
Ceiling Mounted Gas Heater
$34,516
Energy and Heat Recovery Ventilator
$7,350

280 - Electrical Systems

$0

26

$70,000

$49,547

$0

20

Elevators/Lifts - Cab Upgrade

$58,802

FT

250 - Conveying Equipment

$49,547

7/

Fire

2040
2049
2049
2049
2034

07

Fire

Window Blinds
$15,000
Furniture Package
$209,355
Athletic Equipment
$55,000
Bunkroom - Hardgoods
$86,456
Bunkroom - Hardgoods - Mattresses$13,271

$0

/0

210 - Furnishings & Amenities

$13,896
$0

A

Commercial Kitchen - Refrigerators $3,722

$0

$52,753
$46,668

$0

$0

Reserve Study Schedule - BLDG
Replacement First
26
Value in
Replacemen 2052
Current Year t Year

27
2053

28
2054

SprinklerCladding
System - Air
Compressor
$380
2039 etc.
110Fire
- Building
Components
- Lap, Panel,
2030

320 - Site Amenities

$0

$0

$0

$36,450

$33,321

$0

2059
2029
2035
2059
2044
2049
2039
2049

$32,156

$33,321

$4,293

$0

Page 29 of 41

$355,567

$4,081,786

$110,940

$47,947

$455,097

$477,852

$501,745

R

$433,426
4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$3,933,968

$343,235

$763,402

YE Balance: $3,683,131

D

$9,655,693
Total Estimated Expenditures
$127,992
Recommended Reserve Contributions
4.00%
Interest Rate Earned on Reserve Account
$0
Special Assessment
$245,437
Starting Balance

26

Economic Variables

$526,832
4.00%
$0

20

$78,300
$8,613
$8,500
$7,500
$20,070
$15,750
$1,150
$20,000

$0

2074
2059

330 - Exterior Improvements
Asphalt Paving Overlay
Asphalt Seal Coat and Striping
Concrete Flatwork
Concrete Curbs
Wood Fencing
Irrigation Systems
Irrigation Timers
Landscaping

$0

FT

$0
$0

$0

7/

Carport Structures
Bicycle Racks

$4,667
$0

/0

$1,250

30
2056

$1,418

A

Fire Extinguishers

29
2055

07

Component Description

Years 26-30

$1,291,979

Reserve Study Schedule
Component Description

Years1-5

Replacement First
Remaining Future
Percentag Funds
Value in
Replacemen Useful Life Replacement e of Annual Allocated
Current Year t Year
Interval
Allocation Annually

220 - Vehicles

Police Ford Interceptor 23-2203
Police Ford Interceptor 23-2204
Police Ford F-150 23-2212
Police Ford F-150 Hybrid 23-2210
Police Ford F-150 Hybrid 23-2211
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Ford F-250 Pickup #293
Ford Type 6 Engine #241
Pierce Wildland Pumper #242
Pierce Aerial Truck #251
Freightliner Water Tender #231
Pierce Pumper #224
Lifeline Ambulance #272
Lifeline Ambulance #271

230 - Police Equipment
$11,282
Police Axon 3D Body Cameras
$8,845
Police Ballistic Helmets
$16,146
Police Ballistic Plates
$15,743
Police Computers MDT (PD)
$20,711
Police DJI Mavic Drone
$9,600
Police Firearms Handgun & Optics
$13,337
Police Firearms Rifle
$15,011
Police Patrol Bikes
$6,839
Police Radar/Lidar Guns
$3,671
Police Radios (PD) - Harris Mobile P-25
$44,000
Police Radios (PD) - Harris XG25P
$24,904
Police Radios (PD) - Harris XL200
$72,000
Police Radios (PD) - Motorola Apx 7000
$16,929
Police Radios (PD) - Motorola Cdm 1250 $6,741
Police Tasers
$12,386
Police Misc. Equipment (PD)
$10,000

Page 30 of 41

2031
2027
2027
2027
2027
2027
2028
2029
2027
2034
2027
2027
2027
2027
2027
2027
2029

4
0
0
0
0
0
1
2
0
7
0
0
0
0
0
0
2

D

Police AEDs (PD)

7
5
5
5
4
6
5
5
6
10
10
10
10
11
11
9
5

5
2031

6
2032

$6,477,055

$0

$0

$0

$607,753

$0

$71.39

$2,142

$570.11

$17,103

$500,000

$2,142

$10,200.51 $306,015

$42,662

$10,200.51 $306,015

$42,662

$17,923.98 $537,719
$21,553.51 $646,605

$82,000

$22,631.18 $678,936

$90,405

$34,508.18 $1,035,245

$86,100

$34,508.18 $1,035,245

$86,100

$22,696.61 $680,898

$94,925

$22,696.61 $680,898

$94,925

$22,696.61 $680,898

$94,925

$7,580.85

$227,426

$44,752.90 $1,342,587

$367,500

$37,969.38 $1,139,081
######### $3,377,041
$38,200.31 $1,146,009
######### $5,613,685
$93,926.67 $2,817,800

$1,823,259

$500,000

######### $3,659,255
$2,623,080

0.29%
0.31%
0.57%
0.55%
1.06%
0.27%
0.49%
0.58%
0.20%
0.08%
0.68%
0.38%
1.11%
0.28%
0.11%
0.31%
0.39%

$86,100

$23,762.74 $712,882

26

Police Ford Interceptor 21-2209

4
2030

20

Police Ford Interceptor 20-2206

3
2029

FT

Police Ford Interceptor 19-2202

2
2028

7/

Police Ford Interceptor 16-2207

0.01%
0.05%
0.89%
0.89%
1.57%
1.89%
1.98%
2.08%
3.02%
3.02%
1.99%
1.99%
1.99%
0.66%
3.92%
3.33%
9.87%
3.35%
16.40%
8.23%
10.69%

$3,278.71

$98,361

$3,545.01

/0

Police Toyota Tacoma #2

30
30
7
7
8
8
8
8
5
5
7
7
7
20
20
25
25
34
15
11
12

$607,753
$254,844

$14,004

$27,575

$0

$38,887

$51,988

$13,713

$106,350

$8,845

$11,289

$6,471.19

$194,136

$16,146

$20,607

$6,309.56

$189,287

$15,743

$12,060.92 $361,828

$20,711

$3,125.65

$93,770

$9,600

$5,612.64

$168,379

$6,633.16

$198,995

$2,226.59

$66,798

$909.46

$27,284

$7,747.22

$232,416

$44,000

$4,384.96

$131,549

$24,904

$12,677.26 $380,318

$72,000

$3,180.08

$95,402

$16,929

$1,266.33

$37,990

$6,741

$3,588.53

$107,656

$12,386

$4,418.73

$132,562

07

Police Toyota Tacoma #1

3
11
3
3
7
0
1
2
1
1
3
3
3
19
1
6
7
17
4
0
4

A

Police Radar Trailer (Digital Signs)

$1,850
2030
$10,000
2038
$36,853
2030
$36,853
2030
$82,000
2034
$82,000
2027
$82,000
2028
$82,000
2029
$82,000
2028
$82,000
2028
$82,000
2030
$82,000
2030
$82,000
2030
$90,000
2046
$350,000
2028
$850,000
2033
$2,400,000 2034
$500,000
2044
$1,500,000 2031
$500,000
2027
$500,000
2031

R

Police Cargo Mate Trailer

Total Spent 1
Over 30
2027
Years

$20,092
$25,174
$14,004
$16,550

$6,839

$11,025

Reserve Study Schedule
Component Description

Years1-5

Replacement First
Remaining Future
Percentag Funds
Value in
Replacemen Useful Life Replacement e of Annual Allocated
Current Year t Year
Interval
Allocation Annually

220
Vehicles
240 - Fire
Equipment

Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Economic Variables

D

$34,231,280
Total Estimated Expenditures
Recommended Reserve Contributions
$707,445
Interest Rate Earned on Reserve Account
4.00%
Special Assessment
$0
Starting Balance
$2,992,113 YE Balance:

Page 31 of 41

5
2031

6
2032

$4,964,712

$340,400

$0

$235,698

$89,415

$12,153

$2,978.26

$89,348

$6,030.56

$180,917

$18,022

$18,522

$10,700.90 $321,027

$60,775

$11,593.45 $347,803
$6,086.93

$182,608

$1,304.30

$57,765

$39,129

$7,408

$15,714.52 $471,436

$89,250

$40,179.32 $1,205,380

$228,197

$2,737.10

$82,113

$15,545

$5,042.69

$151,281

$28,640

$28,067.88 $842,036
$3,143.05

$94,292

$3,705.33

$111,160

$4,377.19

$131,316

$3,816.26

$114,488

$2,842.59

$85,278

$1,077.81

$32,334

$159,410

$8,500

$9,522

$12,153

26

Fire

4
2030

$16,092.26 $482,768

20

Fire

3
2029

FT

Fire

0.26%
0.53%
0.94%
1.02%
0.53%
0.11%
1.38%
3.52%
0.24%
0.44%
2.46%
0.28%
0.32%
0.38%
0.33%
0.25%
0.09%
1.41%

2
2028

7/

Fire

25
6
10
12
18
10
10
10
10
10
10
7
25
20
5
15
20
20

/0

Fire

13
3
4
3
6
1
1
1
1
4
3
0
22
17
0
13
18
18

07

Fire

2040
2030
2031
2030
2033
2028
2028
2028
2028
2031
2030
2027
2049
2044
2027
2040
2045
2045

A

Fire

1993 John Deere 544E
$47,383
ACLS Trainer Plus - #1
$16,000
AEDs (FD)
$50,000
Cardiac Monitor/Defib (3)
$49,900
Lucas CPR Devices
$40,000
Fire 700/800 MHZ Base Radio
$7,055
Fire 700/800 MHZ Mobile Radios $85,000
Fire 700/800 MHZ Portable Radios $217,330
Fire BK VHF Portable Radios
$14,805
Fire VHF Mobile Radios
$23,562
Holmatro Rescue System
$137,705
Knox Box Storage System
$8,500
Air Compressor
$38,000
SCBA compressor
$57,293
McGrath MAC Video Laryngoscope $9,522
Commercial Washer/Extractor
$14,688
Dual Purpose Dryer
$13,436
SCBA Units
$200,600

R

Fire

Total Spent 1
Over 30
2027
Years

$854,866

$980,204

$117,980

$607,940

$2,559,315

$64,140

$707,445

$742,817

$779,958

$818,956

$859,903

$902,899

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$0

$0

$2,958,479

$2,829,936

$3,631,591

$3,996,311

$2,388,776

$3,356,635

Replacement First
7
Value in
Replacemen 2033
Current Year t Year

Police Ford Interceptor 20-2206
Police Ford Interceptor 21-2209
Police Ford Interceptor 23-2203
Police Ford Interceptor 23-2204
Police Ford F-150 23-2212
Police Ford F-150 Hybrid 23-2210
Police Ford F-150 Hybrid 23-2211
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Ford F-250 Pickup #293
Ford Type 6 Engine #241
Pierce Wildland Pumper #242
Pierce Aerial Truck #251
Freightliner Water Tender #231
Pierce Pumper #224
Lifeline Ambulance #272
Lifeline Ambulance #271

230 - Police Equipment

Page 32 of 41

16
2042

$0

$0

$0

$0

$855,170

$0

$0

$0

$0

$17,103
$60,030
$60,030
$115,382

2031
2027
2027
2027
2027
2027
2028
2029
2027
2034
2027
2027
2027
2027
2027
2027
2029

$170,472
$121,151

$127,209

$133,569

$109,888
$109,888

$140,248
$140,248

$133,569
$133,569
$133,569

$1,139,081

$3,377,041

$39,902

$11,282
Police Axon 3D Body Cameras
$8,845
Police Ballistic Helmets
$16,146
Police Ballistic Plates
$15,743
Police Computers MDT (PD)
$20,711
Police DJI Mavic Drone
$9,600
Police Firearms Handgun & Optics
$13,337
Police Firearms Rifle
$15,011
Police Patrol Bikes
$6,839
Police Radar/Lidar Guns
$3,671
Police Radios (PD) - Harris Mobile P-25
$44,000
Police Radios (PD) - Harris XG25P
$24,904
Police Radios (PD) - Harris XL200
$72,000
Police Radios (PD) - Motorola Apx 7000
$16,929
Police Radios (PD) - Motorola Cdm 1250 $6,741
Police Tasers
$12,386
Police Misc. Equipment (PD)
$10,000

15
2041

$40,359

D

Police AEDs (PD)

14
2040

26

Police Ford Interceptor 19-2202

13
2039

20

Police Ford Interceptor 16-2207

12
2038

FT

Police Toyota Tacoma #2

11
2037

$30,600

$19,215

07

Police Toyota Tacoma #1

10
2036

R

Police Radar Trailer (Digital Signs)

$0

$1,850
2030
$10,000
2038
$36,853
2030
$36,853
2030
$82,000
2034
$82,000
2027
$82,000
2028
$82,000
2029
$82,000
2028
$82,000
2028
$82,000
2030
$82,000
2030
$82,000
2030
$90,000
2046
$350,000
2028
$850,000
2033
$2,400,000 2034
$500,000
2044
$1,500,000 2031
$500,000
2027
$500,000
2031

9
2035

7/

220 - Vehicles
Police Cargo Mate Trailer

8
2034

A

Component Description

Years 6-15

/0

Reserve Study Schedule

$295,869

$855,170
$82,589

$111,633

$0

$84,683

$14,408

$18,388

$26,300

$33,566

$25,643

$32,728

$30,600

$37,194

$12,865

$17,240

$17,873

$22,811
$21,123

$26,958

$9,164

$12,281
$5,165
$71,671
$40,566
$117,280
$28,953
$11,530
$19,215
$14,071

$0

$19,295

$17,959

Replacement First
7
Value in
Replacemen 2033
Current Year t Year

Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Economic Variables

15
2041

16
2042

$11,960

$0

$24,821

$15,510

$554,475

$0

$376,708

$162,477

$156,797

$89,348
$24,821

$33,263
$98,997
$103,739

$53,604

$11,960

D

$34,231,280
$1,452,363
Total Estimated Expenditures
$948,044
Recommended Reserve Contributions
$707,445
4.00%
Interest Rate Earned on Reserve Account
4.00%
$0
Special Assessment
$0
Starting Balance
$2,992,113 YE Balance: $2,966,409

Page 33 of 41

14
2040

$12,066
$145,379
$371,709
$25,322
$46,651
$259,663
$16,829

$15,510

$19,795
$27,697

26

Fire

13
2039

20

Fire

12
2038

FT

Fire

11
2037

$3,544,743

$151,751

$171,246

$965,716

$1,789,833

$111,633

$376,708

$162,477

$411,951

$995,446

$1,045,218

$1,097,479

$1,152,353

$1,209,971

$1,270,469

$1,333,993

$1,400,692

$1,470,727

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$0

$0

$0

$0

$0

$433,796

$1,380,354

$2,688,907

$2,193,406

$3,486,332

$4,621,361

$6,093,959

$7,438,844

7/

Fire

2040
2030
2031
2030
2033
2028
2028
2028
2028
2031
2030
2027
2049
2044
2027
2040
2045
2045

10
2036

R

Fire

$53,604

1993 John Deere 544E
$47,383
ACLS Trainer Plus - #1
$16,000
AEDs (FD)
$50,000
Cardiac Monitor/Defib (3)
$49,900
Lucas CPR Devices
$40,000
Fire 700/800 MHZ Base Radio
$7,055
Fire 700/800 MHZ Mobile Radios $85,000
Fire 700/800 MHZ Portable Radios $217,330
Fire BK VHF Portable Radios
$14,805
Fire VHF Mobile Radios
$23,562
Holmatro Rescue System
$137,705
Knox Box Storage System
$8,500
Air Compressor
$38,000
SCBA compressor
$57,293
McGrath MAC Video Laryngoscope $9,522
Commercial Washer/Extractor
$14,688
Dual Purpose Dryer
$13,436
SCBA Units
$200,600

9
2035

/0

220
Vehicles
240 - Fire
Equipment
Fire

8
2034

A

Component Description

Years 6-15

07

Reserve Study Schedule

$2,398,851

Replacement First
17
Value in
Replacemen 2043
Current Year t Year

Police Ford Interceptor 20-2206
Police Ford Interceptor 21-2209
Police Ford Interceptor 23-2203
Police Ford Interceptor 23-2204
Police Ford F-150 23-2212
Police Ford F-150 Hybrid 23-2210
Police Ford F-150 Hybrid 23-2211
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Ford F-250 Pickup #293
Ford Type 6 Engine #241
Pierce Wildland Pumper #242
Pierce Aerial Truck #251
Freightliner Water Tender #231
Pierce Pumper #224
Lifeline Ambulance #272
Lifeline Ambulance #271

230 - Police Equipment

Page 34 of 41

26
2052

$0

$0

$0

$0

$0

$1,462,630

$0

$0

$0

$84,468

2031
2027
2027
2027
2027
2027
2028
2029
2027
2034
2027
2027
2027
2027
2027
2027
2029

$118,855

$84,468

$118,855
$251,865

$178,996
$187,946

$264,458
$277,681

$197,343

$178,996
$178,996
$187,946
$187,946
$187,946

$228,449
$264,458
$264,458
$264,458
$975,087

$3,790,425

$1,091,437

$65,740

$228,449

$227,426

$1,146,009

$74,323

$11,282
Police Axon 3D Body Cameras
$8,845
Police Ballistic Helmets
$16,146
Police Ballistic Plates
$15,743
Police Computers MDT (PD)
$20,711
Police DJI Mavic Drone
$9,600
Police Firearms Handgun & Optics
$13,337
Police Firearms Rifle
$15,011
Police Patrol Bikes
$6,839
Police Radar/Lidar Guns
$3,671
Police Radios (PD) - Harris Mobile P-25
$44,000
Police Radios (PD) - Harris XG25P
$24,904
Police Radios (PD) - Harris XL200
$72,000
Police Radios (PD) - Motorola Apx 7000
$16,929
Police Radios (PD) - Motorola Cdm 1250 $6,741
Police Tasers
$12,386
Police Misc. Equipment (PD)
$10,000

25
2051

D

Police AEDs (PD)

24
2050

26

Police Ford Interceptor 19-2202

23
2049

20

Police Ford Interceptor 16-2207

22
2048

FT

Police Toyota Tacoma #2

21
2047

$96,521
$27,150

$0

07

Police Toyota Tacoma #1

20
2046

R

Police Radar Trailer (Digital Signs)

$1,091,437

$1,850
2030
$10,000
2038
$36,853
2030
$36,853
2030
$82,000
2034
$82,000
2027
$82,000
2028
$82,000
2029
$82,000
2028
$82,000
2028
$82,000
2030
$82,000
2030
$82,000
2030
$90,000
2046
$350,000
2028
$850,000
2033
$2,400,000 2034
$500,000
2044
$1,500,000 2031
$500,000
2027
$500,000
2031

19
2045

$45,210

7/

220 - Vehicles
Police Cargo Mate Trailer

18
2044

A

Component Description

Years 16-25

/0

Reserve Study Schedule

$536,892

$1,462,630
$37,156

$142,405

$0

$119,812

$38,203

$23,468

$29,952

$42,840

$54,676

$41,770

$53,310

$54,953

$66,795

$23,104

$30,961

$29,113

$37,156
$34,407

$43,912
$16,458

$22,055

$8,414
$116,745
$66,078
$191,037
$49,520
$19,719
$29,810
$22,920

$176,142

$29,253

Replacement First
17
Value in
Replacemen 2043
Current Year t Year

Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Economic Variables

25
2051

26
2052

$131,316

$515,102

$0

$25,264

$971,438

$111,160

$422,963

$366,249

$32,244

$44,575
$161,255
$129,004

D

$34,231,280
$1,702,747
Total Estimated Expenditures
$1,544,263
Recommended Reserve Contributions
$707,445
4.00%
Interest Rate Earned on Reserve Account
4.00%
$0
Special Assessment
$0
Starting Balance
$2,992,113 YE Balance: $7,571,575

Page 35 of 41

24
2050

$131,316

$19,655
$236,807
$605,474
$41,246
$75,990
$422,963
$23,681
$111,160

$25,264

$32,244

$32,334

26

Fire

23
2049

$482,768

20

Fire

22
2048

FT

Fire

21
2047

$2,263,784

$808,966

$4,017,851

$562,156

$2,440,579

$1,716,195

$674,828

$1,781,604

$486,067

$1,621,476

$1,702,550

$1,787,678

$1,877,061

$1,970,914

$2,069,460

$2,172,933

$2,281,580

$2,395,659

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

4.00%

$0

$0

$0

$0

$0

$0

$0

$0

$0

$7,206,438

$8,424,022

$8,066,768

$7,900,988

$8,584,423

$10,485,829

$11,425,238

$13,868,222

7/

Fire

2040
2030
2031
2030
2033
2028
2028
2028
2028
2031
2030
2027
2049
2044
2027
2040
2045
2045

20
2046

R

Fire

$0

1993 John Deere 544E
$47,383
ACLS Trainer Plus - #1
$16,000
AEDs (FD)
$50,000
Cardiac Monitor/Defib (3)
$49,900
Lucas CPR Devices
$40,000
Fire 700/800 MHZ Base Radio
$7,055
Fire 700/800 MHZ Mobile Radios $85,000
Fire 700/800 MHZ Portable Radios $217,330
Fire BK VHF Portable Radios
$14,805
Fire VHF Mobile Radios
$23,562
Holmatro Rescue System
$137,705
Knox Box Storage System
$8,500
Air Compressor
$38,000
SCBA compressor
$57,293
McGrath MAC Video Laryngoscope $9,522
Commercial Washer/Extractor
$14,688
Dual Purpose Dryer
$13,436
SCBA Units
$200,600

19
2045

/0

220
Vehicles
240 - Fire
Equipment
Fire

18
2044

A

Component Description

Years 16-25

07

Reserve Study Schedule

$6,441,603

Police Ford Interceptor 19-2202
Police Ford Interceptor 20-2206
Police Ford Interceptor 21-2209
Police Ford Interceptor 23-2203
Police Ford Interceptor 23-2204
Police Ford F-150 23-2212
Police Ford F-150 Hybrid 23-2210
Police Ford F-150 Hybrid 23-2211
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Ford F-250 Pickup #293
Ford Type 6 Engine #241
Pierce Wildland Pumper #242
Pierce Aerial Truck #251
Freightliner Water Tender #231
Pierce Pumper #224
Lifeline Ambulance #272
Lifeline Ambulance #271

230 - Police Equipment

$291,565
$291,565

$47,422

$11,282
Police Axon 3D Body Cameras
$8,845
Police Ballistic Helmets
$16,146
Police Ballistic Plates
$15,743
Police Computers MDT (PD)
$20,711
Police DJI Mavic Drone
$9,600
Police Firearms Handgun & Optics
$13,337
Police Firearms Rifle
$15,011
Police Patrol Bikes
$6,839
Police Radar/Lidar Guns
$3,671
Police Radios (PD) - Harris Mobile P-25
$44,000
Police Radios (PD) - Harris XG25P
$24,904
Police Radios (PD) - Harris XL200
$72,000
Police Radios (PD) - Motorola Apx 7000
$16,929
Police Radios (PD) - Motorola Cdm 1250 $6,741
Police Tasers
$12,386
Police Misc. Equipment (PD)
$10,000

Page 36 of 41

$291,565

2031
2027
2027
2027
2027
2027
2028
2029
2027
2034
2027
2027
2027
2027
2027
2027
2029

$153,329

D

Police AEDs (PD)

$0

26

Police Ford Interceptor 16-2207

$1,960,065

20

Police Toyota Tacoma #2

$0

$1,960,065
$81,190

$0

07

Police Toyota Tacoma #1

30
2056

R

Police Radar Trailer (Digital Signs)

$0

$1,850
2030
$10,000
2038
$36,853
2030
$36,853
2030
$82,000
2034
$82,000
2027
$82,000
2028
$82,000
2029
$82,000
2028
$82,000
2028
$82,000
2030
$82,000
2030
$82,000
2030
$90,000
2046
$350,000
2028
$850,000
2033
$2,400,000 2034
$500,000
2044
$1,500,000 2031
$500,000
2027
$500,000
2031

29
2055

7/

220 - Vehicles
Police Cargo Mate Trailer

28
2054

FT

Replacement First
27
Value in
Replacemen 2053
Current Year t Year

A

Component Description

Years 26-30

/0

Reserve Study Schedule

$81,190

$47,422
$56,045
$13,705

$46,244
$37,335

Replacement First
27
Value in
Replacemen 2053
Current Year t Year

Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire

Economic Variables

$59,735
$186,299

$33,321

D

$34,231,280
$922,118
Total Estimated Expenditures
$2,515,442
Recommended Reserve Contributions
$707,445
4.00%
Interest Rate Earned on Reserve Account
4.00%
$0
Special Assessment
$0
Starting Balance
$2,992,113 YE Balance: $16,080,008

Page 37 of 41

$57,580

26

Fire

$0

20

Fire

$90,901

FT

Fire

$246,035

$399,363

$2,132,156

$0

$2,641,214

$2,773,275

$2,911,938

4.00%

4.00%

4.00%

$0

$0

$19,054,733

$20,483,686

7/

Fire

2040
2030
2031
2030
2033
2028
2028
2028
2028
2031
2030
2027
2049
2044
2027
2040
2045
2045

30
2056

R

Fire

$0

1993 John Deere 544E
$47,383
ACLS Trainer Plus - #1
$16,000
AEDs (FD)
$50,000
Cardiac Monitor/Defib (3)
$49,900
Lucas CPR Devices
$40,000
Fire 700/800 MHZ Base Radio
$7,055
Fire 700/800 MHZ Mobile Radios $85,000
Fire 700/800 MHZ Portable Radios $217,330
Fire BK VHF Portable Radios
$14,805
Fire VHF Mobile Radios
$23,562
Holmatro Rescue System
$137,705
Knox Box Storage System
$8,500
Air Compressor
$38,000
SCBA compressor
$57,293
McGrath MAC Video Laryngoscope $9,522
Commercial Washer/Extractor
$14,688
Dual Purpose Dryer
$13,436
SCBA Units
$200,600

29
2055

/0

220
Vehicles
240 - Fire
Equipment
Fire

28
2054

A

Component Description

Years 26-30

$0

07

Reserve Study Schedule

$24,331,449

Reserve Study Types
Level I

Level II

Level III

Full Evaluation (Initial Study)

Visual Evaluation (Every Fifth Year)

Office Update (4 years Between I & II)

Component Catalog & Inventory

Component Inventory Verification

Update Life and Replacement Cost Analysis

Condition Assessment of Common Components

Condition Assessment of Common Components Update RUL based on work performed

Life and Replacement Cost Analysis

Update Life and Replacement Cost Analysis

Review Historical Maintenance Records

Update RUL based on work performed

Funding Analysis & Recommendations

Update Funding Analysis & Recommendations

FT

Update Funding Analysis & Recommendations

Economic Variables

A

Economic variables such as inflation of goods and services are factored into the estimated future replacement costs of common components, using
historical data provided by www.Inflationdata.com. Inflation is compounded over the 30-year period to give an accurate portrait of what costs may look
like over the 30 years. Using historical data allows us to forecast a fairly accurate 30-year cost analysis. Actual prices should be adjusted annually,
using the current RS-Means Facilities Construction Cost Data guide, in order to provide the most up to date cost analysis. Updating your Reserve Study
annually is important and will help to prevent large fluctuation in Recommended Annual Contributions.

Elements Contained Within This Reserve Study

Elements Excluded From This Reserve Study

This Reserve Study shall include the following elements:

The following Components types are typically excluded from this
report as their use-life cannot be determined due to lack of
accessibility without “destructive testing” and analysis from a
specialist. If any of these items are of concern to the association, or
would like to have them included, please notify us so that we assist
in coordination of the appropriate specialist.

20

7/

/0

07

D

26

Based on inflation history 2015 - 2024 by www.Inflationdata.com

5.00% is applied annually to all future expenditures to keep up with
inflation. This factor may be adjusted annually.

R

Projected Annual Inflation (%)

Preparation of Major Common Elements Components Inventory

In wall or underground plumbing, fittings and valves

Assess Component Condition based upon an on-site visual observation

In wall or underground electrical wiring

Assess the Use Life, Remaining Use Life and Valuation Estimates of Repair or
Replacement

Utility Lines, junction boxes, and meters

Test the Current fund Status and other Funding Methods

Mechanical systems and equipment that are inaccessible

Develop and recommend a practical Funding Plan

Environmental hazards, (radon, asbestos, etc.)

Page 38 of 41

Reserve Study Disclosures
The documents included within the reserve study are intended to be used as guidelines and estimates. Predicting exactly when a common component
or system will fail is impractical; however, an estimation of useful life based on similar product history and professional experience is used to estimate
the time of replacement and associated costs. All costs included within this reserve study should be used as budgeting figures. For exact pricing, a
qualified, licensed contractor should be contacted to provide a bid for any anticipated replacements.

FT

Per ORS175.100, the replacement schedule lists all components and systems which are anticipated to wear out or fail within 30 years. Items which are
anticipated to be replaced or repaired in the current year are typically not included if the study was produced prior to the fiscal year the study
represents. Information pertaining to the component and costs should have been provided to the Reserve Study Provider. Due to this factor, the
starting balance is often an estimate of the year end balance.

A

On the reserve schedule, review which items are anticipated to require renewal in the near future and monitor closely. It may be better to replace items
prior to failure to eliminate the opportunity for surrounding components or associated systems to be affected. Be aware of items scheduled within 5
years of the current year. If the component represents a major expense, it is appropriate to obtain Order of Magnitude Pricing from a contractor. A
representative from Certa Building Solutions can typically assist with this. The replacement of components are scheduled based on historical data and
the replacement is scheduled as an estimate. Items commonly fail sooner or later than the estimated date. If items fail prematurely, a warranty may still
be valid. Be sure to check with the manufacturer about warranty coverage prior to replacing the item.

26

20

R

This reserve study is not a guarantee or warranty for any components or systems. The product manufacturer or installation contractor generally
provides a warranty. The manufacturer and/or installation contractor may not be identified for some components or systems and therefore may be
difficult to obtain warranty information. Anytime warranty info is provided by a service provider or upon the purchase of a new component or system,
that information should be kept on file. The anticipated funds per unit assume all units are participating. If vacant units exist or otherwise do not
contribute to the reserve fund, adjustments may need to be made to compensate for that loss of revenue.

7/

/0

D

Interest rate on savings is assumed in this report. If the association has multiple accounts with varying rates a conservative estimate for interest earned
has been made. If the association believes that the stated rate is inaccurate, they can request an adjustment to the interest rate in writing, providing
the new interest rate, so necessary revisions can be made.

07

This reserve study represents a reflection of the financial and maintenance projections for this community as of the date of issue. Over time, deposits,
interest rates, inflation, and replacement costs will vary, making this reserve study inaccurate. It is required to update this reserve study every year per
the state of Oregon Code 100.175 to ensure accuracy and adequate funding.
Taxes owed to the IRS have not been factored into this study, as we are unable to know the exact net taxable income prior to any given year.
This reserve study is not to take the place of a property condition assessment and has been developed based on a limited visual review of the site. We
recommend a property condition assessment be performed every 5 years and the subsequent findings and recommendations incorporated into the
reserve study. Unless otherwise stated in this report, this reserve study was prepared without reviewing or responding to an existing property condition
assessment report.

Page 39 of 41

Reserve Study Definitions and Terms
FUNDING GOALS: Independent of methodology utilized, the following represent the basic
categories of Funding Plan goals:
Baseline Funding:
Establishing a
Reserve funding goal of keeping the Reserve cash balance above zero.
Full Funding
: Setting a Reserve funding goal of attaining and maintaining Reserves at or near
100% funded.
Statutory Funding:
Establishing a Reserve funding goal of setting aside the specific minimum
amount of Reserves required by local statues.
Threshold Funding:
Establishing a Reserve funding goal of keeping the Reserve balance above
a specified dollar or Percent Funded amount. Depending on the threshold, this may be more or
less conservative than “Fully Funding.”
FUNDING PLAN: An association’s plan to provide income to a Reserve fund to offset
anticipated expenditures from that fund.
FUNDING PRINCIPLES:
• Sufficient Funds When Required
• Stable Contribution Rate over the Years
• Evenly Distributed Contributions over the Years
• Fiscally Responsible
LIFE AND VALUATION ESTIMATES:The task of estimating Useful Life, Remaining Useful
Life, and Repair or Replacement Costs for the Reserve components.
PERCENT FUNDED: The ratio, at a particular point of time (typically the beginning of the
Fiscal Year), of the actual (or projected) Reserve Balance to the Fully Funded Balance,
expressed as a percentage.
PHYSICAL ANALYSIS:The portion of the Reserve Study where the Component Inventory,
Condition Assessment, and Life and Valuation Estimate tasks are performed. This represents
one of the two parts of the Reserve Study.
REMAINING USEFUL LIFE (RUL):Also referred to as “Remaining Life” (RL). The estimated
time, in years, that a reserve component can be expected to continue to serve its intended
function. Projects anticipated to occur in the initial year have “zero” Remaining Useful Life.
REPLACEMENT COST: The cost of replacing, repairing, or restoring a Reserve Component to
its original functional condition. The Current Replacement Cost would be the cost to replace,
repair, or restore the component during that particular year.
RESERVE BALANCE: Actual or projected funds as of a particular point in time that the
association has identified for use to defray the future repair or replacement of those major
components which the association is obligated to maintain. Also known as Reserves, Reserve
Accounts, Cash Reserves. Based upon information provided and not audited.
RESERVE PROVIDER: An individual that prepares Reserve Studies.
RESERVE STUDY: A budget planning tool which identifies the current status of the Reserve
fund and a stable and equitable Funding Plan to offset the anticipated future major common area
expenditures. The Reserve Study consists of two parts: the Physical Analysis and the Financial
Analysis.

Page 40 of 41

26

20

7/

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07

D

R

A

FT

CASH FLOW METHOD: A method of developing a Reserve Funding Plan where contributions to the Reserve
fund are designed to offset the variable annual expenditures from the Reserve fund. Different Reserve Funding
Plans are tested against the anticipated schedule of Reserve expenses until the desired Funding Goal is
achieved.
COMPONENT: The individual line items in the Reserve Study, developed or updated in the Physical Analysis.
These elements form the building blocks for the Reserve Study. Components typically are: 1) Association
responsibility, 2) with
limited Useful Life expectancies, 3) predictable Remaining Useful Life expectancies, 4) above a minimum
threshold cost, and 5) as required by local codes.
COMPONENT INVENTORY: The task of selecting and quantifying Reserve Components. This task can be
accomplished through on-site visual observations, review of association design and organizational documents, a
review of established association precedents, and discussion with appropriate association representative(s) of
the association or cooperative.
COMPONENT METHOD: A method of developing a Reserve Funding Plan where the total contribution is based
on the sum of contributions for individual components. See “Cash Flow Method.”
CONDITION ASSESSMENT: The task of evaluating the current condition of the component based on observed
or reported characteristics.
CURRENT REPLACEMENT COST: See “Replacement Cost.”
DEFICIT: An actual (or projected) Reserve Balance less than the Fully Funded Balance. The opposite would be
a Surplus.
EFFECTIVE AGE: The difference between Useful Life and Remaining Useful Life. Not always equivalent to
chronological age, since some components age irregularly. Used primarily in computations.
FINANCIAL ANALYSIS:The portion of a Reserve Study where current status of the Reserves (measured as
cash or Percent Funded) and a recommended Reserve contribution rate (Reserve Funding Plan) are derived,
and the projected Reserve income and expense over time is presented. The Financial Analysis is one of the two
parts of a Reserve Study.
FULLY FUNDED:100% Funded. When the actual (or projected) Reserve balance is equal to the Fully Funded
Balance.
FULLY FUNDED BALANCE (FFB):Total Accrued Depreciation. An indicator against which Actual (or
projected) Reserve balance can be compared. The Reserve balance that is in direct proportion to the fraction of
life “used up” of the current Repair or Replacement cost. This number is calculated for each component, then
summed together for an association total. Two formulae can be utilized, depending on the provider’s sensitivity
to interest and inflation effects.
Note: Both yield identical results when interest and inflation are equivalent.
FFB = Current Cost X Effective Age / Useful Life or
FFB = (Current Cost X Effective Age / Useful Life) + [(Current Cost X Effective Age / Useful Life) / (1 + Interest
Rate) ^ Remaining Life] - [(Current Cost X Effective Age / Useful Life) / (1 + Inflation Rate) ^ Remaining Life]
FUND STATUS: The status of the reserve fund as compared to an established benchmark such as percent
funding.
FUNDING GOALS: Independent of methodology utilized, the following represent the basic categories of Funding
Plan goals:

Reserve Study Limitations
This reserve study is intended for the sole use of the client indicated above and must not be distributed to, or used by, others without our knowledge.
It is based on the documents and information provided to us and the findings at the time of our on-site review.
It is a basic assumption that any correspondence, material, data, evaluations and reports furnished by others are free of latent deficiencies or
inaccuracies except for apparent variances discovered during the completion of this report.
Unless specifically noted in this report, no testing, verification of operation of systems, review of concealed elements, intrusive openings, opening of
system components for internal inspection, detailed analysis or design calculations were conducted, nor were they within the scope of this review.

FT

Some of the findings herein are based on a random sampling visual review of the surface conditions, discussions with the Board of Directors and/or
their designated representatives, and review of relevant documents. Observations were made only of those areas that were readily accessible during
our review. Deficiencies existing but not recorded in this report were not apparent given the level of study undertaken. Components not included have
not been reviewed, and if their conditions need to be known, further study will be required. Unless otherwise indicated, components are assumed to be
suitable for their intended use and are being used under normal service conditions. Finally, we have not undertaken a physical review of concealed
structural
systems.
It is possible
that unexpected conditions may be encountered at buildings that have not been explored within the scope of this reserve study. Should
such an event occur, CBS should be notified in order that we may determine if modifications to our conclusions are necessary.

26

A

In issuing this reserve study, CBS does not assume any of the duties or liabilities of the designers, builders or owners of the subject property. Owners,
prospective purchasers, tenants or others who use or rely on the contents of this reserve study do so with the understanding as to the limitations of the
documents reviewed and the general visual review undertaken, and understand that CBS cannot be held liable for damages they may suffer in respect
to the purchase, ownership, or use of the subject property.

Page 41 of 41

20

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R

Professional judgment was exercised in gathering and analyzing the information obtained and in the formulation of the conclusions. Like all
professional persons rendering advice, we do not act as insurers of the conclusions we reach, but we commit ourselves to care and competence in
reaching those conclusions. No warranties, either expressed or implied, are made.

SUNRIVER POLICE DEPARTMENT
MEMORANDUM
TO:

SSD BOARD OF DIRECTORS

FROM:

PETE RASIC, CHIEF OF POLICE

DATE:

JULY 16, 2026

SUBJECT:

JUNE 2026 ACTIVITY REPORT

Calls for Service:
See attached June 2026 calls for service (636 total calls)
• 30 investigations in June, 4 occurring outside of Sunriver.
• There were 42 total calls generated in Caldera Springs/Crosswater. SPD officers
responded to 9.
Administrative Update:
• Met with SROA to clarify new billing invoices for rules enforcement and bike patrol.
• Contract negotiations with POA ongoing.
• Planning meetings with Chamber and SROA for Oktoberfest
• Planning meetings with SROA/CP for July 4.
• Transitioned from Vector Solutions to ADP for employee scheduling
• Holding facility passed inspection and is now certified with State Board of
Corrections.
• Initial discussion with new wellness provider.
Operations:
• Bike patrol officers fully deployed
• Commendation for Officer Lyman for drone deployment.
• One lateral and one entry level police officer applicant given conditional job offers.
Bike Patrol:
Total 1393 incidents
• 2 Bike Collisions
• 17 Lost/Found Property
• 6 Missing Persons
• 367 Public Assist
• 28 Officer Assist
• 113 Community Policing Contact
• 24 Animal
• 58 Parking Warnings
Citizen Patrol:
• 128 total volunteer hours in June
o 232 Bike Patrol Miles
o 110 Public Assistance
o 11 House Checks
o 21 Patrol Hours
Community Events:
• Rotary with Chief Boos.
• Planning meetings for Sunriver Oktoberfest

•
•
•
•
•
•
•

333 Helmet Warnings
52 Riding on Roadway
42 Skating/Blading
170 Riding through Tunnels
106 EBike / Scooter
2 Vehicle on Pathway
73 Other

SRPD June 2026
Overview of Service Calls and Patrol Activity
Service Calls
2025
2026
Total Calls For Service
748
636
Self Initiated
527
431
Non-Emergency
166
148
Emergency
54
57

Service Calls & Patrol Activity
Emergency

Non-Emergency

Self Initiated

Traffic Enforcement & Violations
Outcome
2025
Traffic Stops
186
Citations
42
Verbal Warn
32
Written Warn
4
SROA HOA

2026
122
52
5
11
104

Case & Arrest Summary
Category
2025
Total Cases
39
Total Offenses (Within Cases)
47
Criminal
12
Non-Criminal
27
Persons Arrested/Offenses
8

2026
30
38
15
13
3

Total Calls For Service
0

100

200

300
2026

400

500

600

700

800

180

200

2025

Traffic Enforcement & Violations
SROA HOA
Written Warn
Verbal Warn
Citations
Traffic Stops
0

20

40

60

80

100

2026

2025

120

140

160

Case & Arrest Summary
Persons Arrested/Offenses
Non-Criminal
Criminal
Total Offenses (Within Cases)
Total Cases
0

5

10
2026

15

20
2025

25

30

35

40

45

50

Incident Analysis Report
Summary By Incident Type
Print Date/Time:
Login ID:
Incident Type:
Call Source:

07/08/2026 12:53
dc911sd\brittanyfo
All
All

Incident Type

From Date: 06/01/2026 00:00
To Date:
06/30/2026 23:59

Sunriver Police Department
ORI Number: OR0090500
Officer ID:
Location:

All
All
Number of Incidents

Abuse

1

Admin Call

3

Alarm

8

Animal Control Problem

20

Armed Subject

1

Assault or Rape

1

Assist

41

Bar or Security Check

109

Bicycle Accident

1

Burglary

1

Civil

1

Code 6

23

Code or Ordinance

5

Community Policing

77

Criminal Mischief

2

Death Investigation

1

Dispute

5

Domestic

2

DUII

5

Fireworks

1

Harassment

1

Hazard

22

Hit and Run

2

Info

1

Intoxicated

1

Juvenile

9

Lobby

2

Missing

9

MVA Unk

2

Noise

14

Parking

49

Person Stop

4

Property

14

Range or Training

1

Suicidal Subject

1

Suspicious or Prowler

23

Test

4

Theft

6

Page: 1 of 2

Incident Analysis Report
Summary By Incident Type
Print Date/Time:
Login ID:
Incident Type:
Call Source:

07/08/2026 12:53
dc911sd\brittanyfo
All
All

From Date: 06/01/2026 00:00
To Date:
06/30/2026 23:59

Sunriver Police Department
ORI Number: OR0090500
Officer ID:
Location:

All
All

Incident Type

Number of Incidents

Traffic Complaint

15

Trespass

1

TS

122

Unknown

7

Unwanted

8

Warrant

2

Welfare Check

8

Total:

Page: 2 of 2

636

MONTHLY REPORT TO DISTRICT MANAGING BOARD
June 18, 2026
Mindy Holliday
Financial
• Continued coordination with the reserve study consultants to finalize the SSD Reserve Study. A
draft is included in the board packet for review.
• Continued development of a six-year financial projection to support long-term financial planning.
• Met with SROA staff to address questions regarding the May monthly invoice.
• Continued working with PERS to resolve outstanding issues.
• Continued year-end financial closeout activities for FY26 and initiated coordination with Moss
Adams in preparation for the annual audit.
• Worked with legal counsel to draft a payment terms addendum for the SROA Rules & Regulations
contract.
• Collaborated with Fire and Police department staff to facilitate procurement of FY27 capital
equipment and other approved capital purchases.
• Continued management of QuickBooks Online transactions, including reconciliation of PERS
statements, accounts payable and receivable, payroll liabilities, and oversight of District cash
flow between First Interstate Bank accounts and Oregon Treasury LGIP funds.
Human Resources
• Worked with staff to begin tracking hours associated with the Voluntary Transitional Return-toWork (VTR) program to support Workers' Compensation benefits.
• Initiated coordination with the District's contracted consultant to begin the Equal Pay Analysis.
• Began establishing an Employee Recognition Committee and collaborated with department
chiefs on its implementation.
• Gathered information from Deschutes County partner agencies to develop a light-duty policy and
release form. The policy is currently in draft form.
• Continued revising the Employee Handbook.
Operations
• Forwarded the names of the two SSD Board finalists to Deschutes County for consideration and
approval at its August 5 meeting.
• Completed the required public posting process for the drywell project bid and asset disposition.
• Participated in the site tour for the Building a Better Oregon Award selection committee.
• Participated in several professional development and training opportunities, including PSHRA
Succession Planning for Local Government, OregonBuys Bid Solicitation, and OrCCP Procurement
training.

SUNRIVER FIRE DEPARTMENT / Memorandum
Date:
To:
From:

July 10th, 2026
SSD Board of Directors
Bill Boos, Fire Chief

Subject: SSD Board Meeting – July 16th, 2026
A) Calls for Service
•

Emergency response update

B) Administrative Update
•
•
•

Participated in the FF Kienzle memorial service
Deputy Chief Daugherty retirement
Civil Service meeting

C) Operations Update
•
•
•
•

DPSST bi-annual certification maintenance
Haz-Mat training
Initial attack training with the USFS
B-Shift training conflict resolution training

D) Community Events
•

4th of July at The Village

SUNRIVER FIRE DEPARTMENT DASHBOARD
Community ~ Honor ~ Integrity ~ Pride
June

June
Comparison Statistics

Total Monthly Calls

FIRE RESPONSES

RESPONSE TIMES

2025

8

5

4

1

0

Structure Fire

Wildland

0

Open/Illegal
Burn

0

(Dispatched to Enroute)

Response Time

2

1

0

(Enroute to Arrived)

RV/Vehicle Fire Miscellaneous TOTAL Fire Calls
Fire

Scene to Back
In-Service

2026

71

69

(Min:Sec)
2025

2026

2:13

1:42

7:50

7:24

42:46 45:02

EMS RESPONSES
43

43

2024
27

27
16

16
6

2

2025
Transports

Non-Transports

Station Walk-In*

25

2

4

377.3

June 2025

2026

1

0

MOTOR VEHICLE CRASHES

3
12

8
1

0

2026

21

14

10

TRAINING HOURS 273.5

2025

20

15

2026

TOTAL EMS Calls

PUBLIC ASSIST CALLS
20

June 2025

2026

*Walk-ins are included in Transport / Non-Transport Totals

5

Turn-Out Time
5

0

50
45
40
35
30
25
20
15
10
5
0

2026

2025

9
11

0

0

2025

2026

Service Calls/Public Assist

Hazmat/Natural Gas Leaks

Knox-Box/Smoke Alarm Installs

False Alarm/Good Intent/Cancelled

TOTAL Public Assist Calls

June 2025
Ambulance Billing

8

$ 59,031.00

Mutual Aid Given

Mutual Aid Given

Mutual Aid Received

Mutual Aid Received

TOTAL CALLS (YTD)
June 2026
Ambulance Billing

231 265

$ 65,055.00

PAYMENT TERMS ADDENDUM
to Agreement for the Enforcement of Rules and Regulations (Effective May 22, 2026)
This Payment Terms Addendum (“Addendum”) is entered into by and between the Sunriver
Owners Association (“SROA”) and the Sunriver Service District (“District”), collectively the
“Parties,” and is incorporated into and amends the Agreement for Enforcement of Rules
and Regulations effective May 22, 2026 (“Agreement”).
1. Purpose
The purpose of this Addendum is to clarify invoicing procedures, payment timing, dispute
resolution for invoices, and related administrative payment terms under Section 4 of the
Agreement.
The Parties acknowledge that the Sunriver Service District, as a public body, is subject to
Oregon Public Records Law (ORS 192.311–192.478) and must comply with its
requirements, including disclosure of public records as provided by law.
2. Invoicing Requirements
2.1 The District shall submit invoices to SROA on a monthly basis, unless otherwise agreed
in writing by the Parties.
2.2 Each invoice shall include, at a minimum:
• The number of Rules Enforcement Calls billed under Section 4.1
• Itemized Bike Patrol hours and associated costs under Section 4.2
• Administrative charges as defined in Section 4 (10%)
• Reference to the applicable billing period
3. Payment Due Date
SROA shall pay all undisputed amounts within thirty (30) calendar days of receipt of a
properly submitted invoice (“Due Date”).
4. Disputed Charges
4.1 If SROA disputes any portion of an invoice, SROA shall notify the District in writing
within fifteen (15) calendar days of receipt of the invoice, identifying the specific disputed
charges and the basis for dispute.
4.2 The Parties shall cooperate in good faith to resolve any disputed amounts promptly.
SROA shall timely pay all undisputed portions of the invoice.
5. Late Payments
Any undisputed amounts not paid within thirty (30) days after the Due Date shall accrue
interest at the rate of 1.0% per month, or the maximum rate permitted under Oregon law,
whichever is less.

6. Suspension Rights Unaffected
Nothing in this Addendum shall modify or limit SROA’s suspension rights under Section 4.5
of the Agreement or the termination provisions under Section 5.
7. No Other Modifications
Except as expressly modified by this Addendum, all terms, conditions, rates, caps, and
provisions of the Agreement shall remain unchanged and in full force and effect.
8. Order of Precedence
In the event of any conflict between this Addendum and the Agreement, this Addendum
shall control solely with respect to payment timing, invoicing, dispute handling, and late
payment terms.
9. Effective Date
This Addendum shall be effective as of ____________, 2026.

SIGNATURES
SUNRIVER OWNERS ASSOCIATION (SROA)
By: ___________________________
Name: _________________________
Title: _________________________
Date: _________________________
SUNRIVER SERVICE DISTRICT
By: ___________________________
Name: _________________________
Title: _________________________
Date: _________________________

Sunriver Service District
Statement of Financial Position

As of Jun 30, 2026

Total
Assets
Current Assets
Bank Accounts
715-0000-100-1001 CASH FIB OPERATING

429,407.91

715-0000-100-1002 CASH FIB PAYROLL

0.00

715-0000-100-1005 CASH FIB MONEY MARKET

0.00

715-0000-100-1006 CASH LGIP ACCOUNT 5427

4,125,271.40

716-0000-100-1006 CASH LGIP ACCOUNT- RSVE 5521

3,152,458.95

717-0000-100-1006 CASH LGIP - PUBLIC SAFETY BLDG

335,287.62

Total for Bank Accounts

$8,042,425.88

Accounts Receivable
Accounts Receivable (A/R)

26,152.67

Total for Accounts Receivable

$26,152.67

Other Current Assets
715-0000-100-1170-1 AMBULANCE RECEIVABLES-1

69,319.39

715-0000-100-1171-1 ALLOWANCE FOR BAD DEBTS-1

-51,217.51

715-0000-100-1172-1 PROPERTY TAX RECEIVABLES-1

82,309.53

715-0000-100-1174-1 ACCOUNTS RECEIVALE-MISC-1

0.00

715-0000-100-1178-1 DUE FROM FUND 716-1

14,179.96

715-0000-100-1179-1 DUE FROM FUND 717-1

-16,296.29

Undeposited Funds

0.00

Total for Other Current Assets

$98,295.08

Total for Current Assets

$8,166,873.63

Total for Assets

$8,166,873.63

1/3

Accrual Basis Monday, July 13, 2026 05:16 PM GMT-07:00

Sunriver Service District
Statement of Financial Position

As of Jun 30, 2026

Total
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable
715-0000-200-2001 ACCOUNTS PAYABLE

32,515.13

Total for Accounts Payable

$32,515.13

Other Current Liabilities
000000 Suspense

0.00

715-0000-200-2005-1 PERS ACCRUAL-1

0.00

715-0000-202-2020-1 MEDICARE WITHHELD-1

0.00

715-0000-202-2021-1 FICA WITHHELD-1

0.00

715-0000-202-2022-1 FEDERAL TAX WITHHELD-1

0.00

715-0000-202-2023-1 STATE TAXES WITHHELD-1

0.00

715-0000-202-2024-1 WORKERS' COMP WITHHELD-1

0.00

715-0000-202-2025-1 PLO - ER-1

0.00

715-0000-202-2026-1 PLO - EE-1

0.00

715-0000-203-2027-1 AFLAC W/H NCP-1

0.00

715-0000-203-2028-1 AFLAC W/H -CP-1

0.00

715-0000-203-2031-1 HEALTH INS W/H 125 PLAN-1

0.00

715-0000-203-2032-1 MED & DEP EXP W/H- CP-1

3,123.95

715-0000-203-2035-1 457 DEF'D COMP W/H-1

0.00

715-0000-203-2036-1 NW 457 W/H-1

0.00

715-0000-203-2037-1 NW 457 ROTH W/H-1

0.00

715-0000-203-2038-1 PERS WITHHOLDING-Ee-1

0.00

715-0000-203-2039-1 UNIT W/H-Ee-1

0.00

715-0000-203-2040-1 GARNISHMENT-EMPLOYEE-1
715-0000-210-2090-1 ACCRUED PAYROLL-1

0.00
151,827.89

715-0000-210-2100-1 MEDICARE TAXES-EMPLYR-1

0.00

715-0000-210-2101-1 FICA TAXES EMPLOYER-1

0.00

715-0000-210-2102-1 OREGON STATEWIDE TRANSIT TAX-1

0.00

715-0000-210-2103-1 FUTA FED'L-1

0.00

715-0000-210-2127-1 DEFERRED REVENUE-1

82,309.53

716-0000-200-2017-1 FUND 716 DUE TO FUND 715-1

14,179.96

717-0000-200-2017-1 717 DUE TO FUND 715-1

-16,296.29

Total for Other Current Liabilities

$235,145.04

Total for Current Liabilities

$267,660.17

Total for Liabilities

$267,660.17
2/3

Accrual Basis Monday, July 13, 2026 05:16 PM GMT-07:00

Sunriver Service District
Statement of Financial Position

As of Jun 30, 2026

Total
Equity
715-1000-301-0000 DON NOT USE - BEG NET WRK CAP

0.00

716-4000-511-9801 ENDING FUND BALANCE

2,999,825.00

717-4000-511-9801 ENDING FUND BALANCE…

1,295,616.00

715-0000-511-9801 ENDING FUND BALANCE.

3,841,704.00

Net Revenue

-237,931.54

Total for Equity

$7,899,213.46

Total for Liabilities and Equity

$8,166,873.63

3/3

Accrual Basis Monday, July 13, 2026 05:16 PM GMT-07:00

Sunriver Service District
Budget vs. Actuals: Budget_FY26_P&L - FY26 P&L
June 2026 and YTD July 2025 - June 2026

Color Legend:
Areas to discuss
Areas already discussed

June 2026
Actual

Budget

FY26

July 2025 - June 2026

Over (Under)
Budget

% of Budget

Actual

Budget

FY 26 Budget

Over (Under)
Budget

% of Budget

Revenue
715-1000-311-1000 PROPERTY TAX COLLECTIONS

183,125.44

530,093.92

(346,968.48)

34.55%

6,312,037.24

6,361,127.00

6,361,127.00

(49,089.76)

99.23%

715-1000-311-1500 PRIOR YR TAX COLLECTIONS

8,049.17

3,333.33

4,715.84

241.48%

41,386.25

40,000.00

40,000.00

1,386.25

103.47%
148.96%

715-1000-335-2100 CONFLAG REIMBSMT-STATE

0.00

7,083.33

(7,083.33)

0.00%

126,615.80

85,000.00

85,000.00

41,615.80

715-1000-342-1400 CONTRACT PAYMENTS

9,552.51

3,043.25

6,509.26

313.89%

27,542.08

36,519.00

36,519.00

(8,976.92)

75.42%

715-1000-342-3100 AMBULANCE CHARGES

-619.70

33,333.33

(33,953.03)

(1.86%)

401,196.70

400,000.00

400,000.00

1,196.70

100.30%

715-1000-342-3120 BAD DEBT EXPENSE

217.50

(17,916.67)

18,134.17

(1.21%)

(233,774.32)

(215,000.00)

(215,000.00)

(18,774.32)

108.73%

715-1000-342-3200 FIRE/AIRLIFECHARGES

0.00

291.67

(291.67)

0.00%

3,418.00

3,500.00

3,500.00

(82.00)

97.66%

715-1000-342-3300 BIKE PATROL CHARGES

12,554.55

3,286.25

9,268.30

382.03%

54,703.65

39,435.00

39,435.00

15,268.65

138.72%

715-1000-343-1300 MISC. INCOME POLICE

642.48%

100.00

833.33

(733.33)

12.00%

64,247.50

10,000.00

10,000.00

54,247.50

715-1000-343-1301 MISC. INCOME FIRE

0.00

416.67

(416.67)

0.00%

205.00

5,000.00

5,000.00

(4,795.00)

4.10%

715-1000-343-1302 MISC. INCOME DISTRICT

0.00

-

0.00%

86,995.06

-

86,995.06

0.00%

-

715-1000-351-2300 COURT FINES & FEES

2,273.44

1,250.00

1,023.44

181.88%

31,945.45

15,000.00

15,000.00

16,945.45

212.97%

715-1000-361-1100 INTEREST INCOME

14,664.69

10,416.67

4,248.02

140.78%

188,758.55

125,000.00

125,000.00

63,758.55

151.01%

0.00

1,666.67

(1,666.67)

0.00%

-

20,000.00

20,000.00

(20,000.00)

0.00%

716-0000-361-1100 INTEREST INCOME-RSVE

10,344.46

8,333.33

2,011.13

124.13%

132,414.39

100,000.00

100,000.00

32,414.39

132.41%

716-0000-391-5000 TRANSFERS IN REVENUE

150,000.00

12,500.00

137,500.00

1200.00%

150,000.00

150,000.00

150,000.00

-

100.00%

717-0000-311-1400 LEVY PROCEEDS

26,026.57

72,215.67

(46,189.10)

36.04%

865,218.56

866,588.00

866,588.00

(1,369.44)

99.84%

717-0000-361-1100 INTEREST INCOME - PS BLDG

1,589.90

8,333.33

(6,743.43)

19.08%

57,762.25

100,000.00

100,000.00

(42,237.75)

57.76%

715-1000-365-1000 GEMT REVENUE

Total Revenue

$

417,878.53

$

678,514.08 $

(260,635.55)

61.59%

$

8,310,672.16

$

8,142,169.00

$

8,142,169.00

$

168,503.16

102.07%

Gross Profit

$

417,878.53

$

678,514.08 $

(260,635.55)

61.59%

$

8,310,672.16

$

8,142,169.00

$

8,142,169.00

$

168,503.16

102.07%

Sunriver Service District
Budget vs. Actuals: Budget_FY26_P&L - FY26 P&L
June 2026 and YTD July 2025 - June 2026

Color Legend:
Areas to discuss
Areas already discussed

June 2026
Actual

Budget

FY26

July 2025 - June 2026

Over (Under)
Budget

% of Budget

Actual

Budget

FY 26 Budget

Over (Under)
Budget

% of Budget

Expenditures
POLICE DEPARTMENT
715-4000-422-0000 POLICE DEPT SALARIES
715-4000-422-1020 POLICE CHIEF

11,676.76

11,576.83

99.93

100.86%

140,121.12

138,922.00

138,922.00

1,199.12

715-4000-422-1141 POLICE SERGEANT

18,612.42

18,957.25

(344.83)

98.18%

186,818.31

227,487.00

227,487.00

(40,668.69)

100.86%
82.12%

715-4000-422-1142 POLICE CAPTAIN

10,049.12

5,175.33

4,873.79

194.17%

60,294.72

62,104.00

62,104.00

(1,809.28)

97.09%

715-4000-422-1143 POLICE PATROL OFFICER

33,218.18

44,422.92

(11,204.74)

74.78%

414,404.14

533,075.00

533,075.00

(118,670.86)

77.74%

715-4000-422-1144 CORPORAL

18,102.26

18,120.17

(17.91)

99.90%

193,487.82

217,442.00

217,442.00

(23,954.18)

88.98%

715-4000-422-1145 POLICE COMMUNITY SERVICE OFFICER

4,326.40

4,713.58

(387.18)

91.79%

55,400.48

56,563.00

56,563.00

(1,162.52)

97.94%

715-4000-422-1155 POLICE OVERTIME

2,921.19

2,500.00

421.19

116.85%

36,113.95

30,000.00

30,000.00

6,113.95

120.38%

715-4000-422-1815 ADMINISTRATIVE EXECUTIVE ASSISTANT

6,740.80

6,676.33

64.47

100.97%

82,037.18

80,116.00

80,116.00

1,921.18

102.40%

0.00

2,083.33

(2,083.33)

0.00%

12,372.85

25,000.00

25,000.00

(12,627.15)

49.49%

114,225.74 $

(8,578.61)

92.49%

1,370,709.00 $

(189,658.43)

86.16%

115.05%

715-4000-422-1901 VACATION PAY POLICE
Total 715-4000-422-0000 POLICE DEPT SALARIES

$

105,647.13

$

$

1,181,050.57

$

1,370,709.00

$

715-4000-422-2000 POLICE DEPT BENEFITS
715-4000-422-2110 LIFE/DISABILITY/SEC 125

1,603.40

714.92

888.48

224.28%

9,870.24

8,579.00

8,579.00

1,291.24

715-4000-422-2150 HEALTH/DENTAL INSURANCE

34,850.25

38,948.25

(4,098.00)

89.48%

402,624.93

467,379.00

467,379.00

(64,754.07)

86.15%

715-4000-422-2201 FICA/MEDICARE

1,512.98

1,626.08

(113.10)

93.04%

21,851.18

19,513.00

19,513.00

2,338.18

111.98%

715-4000-422-2301 PERS/Ee & Er

34,210.41

34,417.50

(207.09)

99.40%

328,569.91

413,010.00

413,010.00

(84,440.09)

79.55%

715-4000-422-2501 UNEMPLOYMENT INS

18.27

166.67

(148.40)

10.96%

223.42

2,000.00

2,000.00

(1,776.58)

11.17%

715-4000-422-2505 OREGON PAID LEAVE

417.38

448.58

(31.20)

93.04%

4,605.74

5,383.00

5,383.00

(777.26)

85.56%

715-4000-422-2601 WORKERS' COMP INS

0.00

3,344.83

(3,344.83)

0.00%

32,525.22

40,138.00

40,138.00

(7,612.78)

81.03%

79,666.83 $

(7,054.14)

91.15%

9,210.00

(8,590.00)

6.73%

98,674.64
4,189.00

Total 715-4000-422-2000 POLICE DEPT BENEFITS

$

72,612.69

715-4000-422-3399 CONTRACT SERVICES

620.00

715-4000-422-3410 EMPLOYEE MEDICAL EXPENSES

$

$

800,270.64

$

956,002.00

$

110,520.00

956,002.00 $

(155,731.36)

83.71%

110,520.00

(11,845.36)

89.28%
68.67%

692.14

508.33

183.81

136.16%

6,100.00

6,100.00

(1,911.00)

715-4000-422-4220 CUSTODIAL SERVICES

0.00

291.67

(291.67)

0.00%

-

3,500.00

3,500.00

(3,500.00)

0.00%

715-4000-422-4260 DRY CLEANING-UNIFORMS

0.00

25.00

(25.00)

0.00%

-

300.00

300.00

(300.00)

0.00%

715-4000-422-4325 VEHICLE R & M

0.00

1,625.00

(1,625.00)

0.00%

19,974.90

19,500.00

19,500.00

474.90

102.44%

715-4000-422-4330 EQPMT R&M - (Non Office)

80.00

83.33

(3.33)

96.00%

698.80

1,000.00

1,000.00

(301.20)

69.88%

715-4000-422-5010 DUES & MEMBERSHIPS

139.98

295.83

(155.85)

47.32%

3,368.96

3,550.00

3,550.00

(181.04)

94.90%
25.65%

715-4000-422-5020 PROFESSIONAL LICENSES & FEES

49.98

366.67

(316.69)

13.63%

1,128.43

4,400.00

4,400.00

(3,271.57)

715-4000-422-5040 EDUCATION & TRAINING

4,409.74

1,375.00

3,034.74

320.71%

15,184.78

16,500.00

16,500.00

(1,315.22)

92.03%

715-4000-422-5390 COMMUNICATION SERVICES

2,166.61

1,220.00

946.61

177.59%

13,098.88

14,640.00

14,640.00

(1,541.12)

89.47%

715-4000-422-5510 PRINTING/BINDING

20.00

143.42

(123.42)

13.95%

1,635.00

1,721.00

1,721.00

(86.00)

95.00%

715-4000-422-5820 TRAVEL EXPENSES

1,095.90

183.33

912.57

597.77%

1,442.66

2,200.00

2,200.00

(757.34)

65.58%

0.00

250.00

(250.00)

0.00%

3,201.04

3,000.00

3,000.00

201.04

106.70%

715-4000-422-6101 AMMUNITION
715-4000-422-6122 PUBLIC EDUCATION SUPPLIES

0.00

137.50

(137.50)

0.00%

2,435.65

1,650.00

1,650.00

785.65

147.62%

715-4000-422-6134 GEN'L SUPPLIES

141.50

416.67

(275.17)

33.96%

4,911.84

5,000.00

5,000.00

(88.16)

98.24%

715-4000-422-6135 POLICE VOLUNTEER SUPPLIES

151.29

41.67

109.62

363.07%

477.65

500.00

500.00

(22.35)

95.53%

715-4000-422-6155 OFFICE SUPPLIES

43.80

100.00

(56.20)

43.80%

994.08

1,200.00

1,200.00

(205.92)

82.84%

715-4000-422-6161 POSTAGE/FREIGHT

129.34

70.83

58.51

182.61%

961.67

850.00

850.00

111.67

113.14%

715-4000-422-6197 UNIFORMS

1,043.12

833.33

209.79

125.17%

13,558.83

10,000.00

10,000.00

3,558.83

135.59%

715-4000-422-6220 FUEL

3,059.24

3,608.33

(549.09)

84.78%

32,869.29

43,300.00

43,300.00

(10,430.71)

75.91%

258.36

141.67

116.69

182.37%

633.66

1,700.00

1,700.00

(1,066.34)

37.27%

1,902.58

666.67

1,235.91

285.39%

9,385.54

8,000.00

8,000.00

1,385.54

117.32%
37.67%

715-4000-422-6320 MEETING SUPPLIES
715-4000-422-6650 MINOR TOOLS & EQUIPMENT
715-4000-422-6665 OFFICE EQPMT(MINOR)

0.00

125.00

(125.00)

0.00%

565.02

1,500.00

1,500.00

(934.98)

715-4000-422-9701 CONTINGENCY

0.00

833.33

(833.33)

0.00%

-

10,000.00

10,000.00

(10,000.00)

0.00%

22,552.58 $

(6,549.00)

70.96%

270,631.00 $

(41,240.68)

84.76%

TOTAL POLICE DEPARTMENT M&S

$

16,003.58

$

$

229,390.32

$

270,631.00

$

Sunriver Service District
Budget vs. Actuals: Budget_FY26_P&L - FY26 P&L
June 2026 and YTD July 2025 - June 2026

Color Legend:
Areas to discuss
Areas already discussed

June 2026
Actual

Budget

FY26

July 2025 - June 2026

Over (Under)
Budget

% of Budget

Actual

Budget

Over (Under)
Budget

FY 26 Budget

% of Budget

FIRE DEPARTMENT
715-5500-425-0000 FIRE DEPT SALARIES
715-5500-425-1022 FIRE CHIEF

11,676.78

11,576.83

99.95

100.86%

140,121.36

138,922.00

138,922.00

1,199.36

100.86%

715-5500-425-1023 ASST CHIEF

11,262.44

11,538.50

(276.06)

97.61%

135,453.97

138,462.00

138,462.00

(3,008.03)

97.83%

715-5500-425-1151 FIRE CAPTAIN

29,028.25

30,210.33

(1,182.08)

96.09%

352,683.77

362,524.00

362,524.00

(9,840.23)

97.29%

715-5500-425-1152 FIRE ENGINEER

26,242.80

27,230.83

(988.03)

96.37%

317,641.90

326,770.00

326,770.00

(9,128.10)

97.21%

715-5500-425-1153 FIREFIGHTER/PM

43,848.62

46,835.50

(2,986.88)

93.62%

555,759.14

562,026.00

562,026.00

(6,266.86)

98.88%

715-5500-425-1155 FIRE OVERTIME

37,140.42

22,916.67

14,223.75

162.07%

309,287.09

275,000.00

275,000.00

34,287.09

112.47%

715-5500-425-1158 FIRE RESERVE

3,480.00

4,166.67

(686.67)

83.52%

28,072.50

50,000.00

50,000.00

(21,927.50)

56.15%

715-5500-425-1885 ADMINISTRATIVE EXECUTIVE ASSISTANT.

5,799.91

6,577.83

(777.92)

88.17%

70,129.48

78,934.00

78,934.00

(8,804.52)

88.85%

459.00

2,500.00

(2,041.00)

18.36%

16,738.93

30,000.00

30,000.00

(13,261.07)

55.80%

5,385.06

103.29%

1,962,638.00 $

(36,749.86)

98.13%

715-5500-425-1901 VACATION PAY FIRE
Total 715-5500-425-0000 FIRE DEPT SALARIES

$

168,938.22

$

163,553.16

$

$

1,925,888.14

$

1,962,638.00

$

715-5500-425-2000 FIRE DEPT BENEFITS
715-5500-425-2110 LIFE/DISABILITY/SEC 125.
715-5500-425-2150 HEALTH/DENTAL INSURANCE.

0.00

775.42

(775.42)

0.00%

10,992.55

9,305.00

9,305.00

1,687.55

118.14%

39,508.25

43,585.58

(4,077.33)

90.65%

526,751.00

523,027.00

523,027.00

3,724.00

100.71%

715-5500-425-2201 FICA/MEDICARE.

2,521.43

2,323.25

198.18

108.53%

27,691.63

27,879.00

27,879.00

(187.37)

99.33%

715-5500-425-2301 PERS/Ee & Er.

57,336.60

49,959.67

7,376.93

114.77%

614,706.55

599,516.00

599,516.00

15,190.55

102.53%

715-5500-425-2501 UNEMPLOYMENT INS.

28.62

166.67

(138.05)

17.17%

353.84

2,000.00

2,000.00

(1,646.16)

17.69%

715-5500-425-2505 OREGON PAID LEAVE

691.97

640.92

51.05

107.97%

7,598.76

7,691.00

7,691.00

(92.24)

98.80%

7,297.42

(7,297.42)

0.00%

104,748.93 $

(4,662.06)

95.55%

715-5500-425-2601 WORKERS' COMP INS.

0.00

Total 715-5500-425-2000 FIRE DEPT BENEFITS

$

100,086.87

$

85,379.66
$

1,273,473.99

87,569.00
$

1,256,987.00

87,569.00
$

1,256,987.00

$

(2,189.34)

97.50%

16,486.99

101.31%
88.92%

715-5500-425-3399 CONTRACT SERVICES..

6,262.45

5,250.00

1,012.45

119.28%

56,019.03

63,000.00

63,000.00

(6,980.97)

715-5500-425-3410 EMPLOYEE MEDICAL EXPENSES.

6,125.47

2,466.67

3,658.80

248.33%

27,647.42

29,600.00

29,600.00

(1,952.58)

93.40%

715-5500-425-4325 VEHICLE R & M.

19,203.07

3,750.00

15,453.07

512.08%

64,067.41

45,000.00

45,000.00

19,067.41

142.37%

715-5500-425-4330 EQPMT R&M(NON OFFICE).

80.00

83.33

(3.33)

96.00%

12,838.12

14,500.00

14,500.00

(1,661.88)

88.54%

715-5500-425-5010 DUES & MEMBERSHIP

65.00

391.67

(326.67)

16.60%

3,665.00

4,700.00

4,700.00

(1,035.00)

77.98%

715-5500-425-5020 PROFESSIONAL LICENSES & FEES.

53.00

458.33

(405.33)

11.56%

2,337.00

5,500.00

5,500.00

(3,163.00)

42.49%

715-5500-425-5040 EDUCATION & TRAINING.

882.04

2,191.67

(1,309.63)

40.25%

14,230.99

26,300.00

26,300.00

(12,069.01)

54.11%

715-5500-425-5390 COMMUNICATION SERVICES.

676.16

1,416.67

(740.51)

47.73%

8,035.52

17,000.00

17,000.00

(8,964.48)

47.27%

715-5500-425-5510 PRINTING/BINDING.

0.00

62.50

(62.50)

0.00%

693.40

750.00

750.00

(56.60)

92.45%

715-5500-425-5820 TRAVEL EXPENSES.

342.95

208.33

134.62

164.62%

1,291.23

2,500.00

2,500.00

(1,208.77)

51.65%

715-5500-425-6122 PUBLIC EDUCATIONAL SUPPLIES

857.95

300.00

557.95

285.98%

2,668.66

3,600.00

3,600.00

(931.34)

74.13%

715-5500-425-6134 GENERAL SUPPLIES

1,146.62

1,000.00

146.62

114.66%

10,635.40

12,000.00

12,000.00

(1,364.60)

88.63%

715-5500-425-6143 MEDICAL SUPPLIES

3,071.21

3,333.33

(262.12)

92.14%

29,033.78

40,000.00

40,000.00

(10,966.22)

72.58%

715-5500-425-6155 OFFICE SUPPLIES.

14.44

100.00

(85.56)

14.44%

804.75

1,200.00

1,200.00

(395.25)

67.06%

715-5500-425-6161 POSTAGE/FREIGHT OUT

6.99

41.67

(34.68)

16.77%

35.58

500.00

500.00

(464.42)

7.12%

715-5500-425-6188 SPECIAL SUPPLIES

39.90

1,166.67

(1,126.77)

3.42%

15,292.75

14,000.00

14,000.00

1,292.75

109.23%

2,800.59

1,666.67

1,133.92

168.04%

12,710.51

20,000.00

20,000.00

(7,289.49)

63.55%

273.20

3,286.92

(3,013.72)

8.31%

1,082.30

39,443.00

39,443.00

(38,360.70)

2.74%

2,467.62

2,018.75

448.87

122.24%

16,722.71

24,225.00

24,225.00

(7,502.29)

69.03%
11.37%

715-5500-425-6197 UNIFORMS.
715-5500-425-6200 PERSONAL PROTECTIVE EQUIPMENT
715-5500-425-6220 FUEL.
715-5500-425-6320 MEETING SUPPLIES.
715-5500-425-6650 MINOR TOOLS & EQUIPMENT.
715-5500-425-6665 OFFICE EQPMT(MINOR).
715-5500-425-9701 CONTINGENCY.

0.00

145.83

(145.83)

0.00%

198.90

1,750.00

1,750.00

(1,551.10)

464.02

583.33

(119.31)

79.55%

1,737.72

7,000.00

7,000.00

(5,262.28)

24.82%

2,778.05

733.33

2,044.72

378.83%

6,722.92

8,800.00

8,800.00

(2,077.08)

76.40%

0.00
TOTAL FIRE DEPARTMENT M&S

$

47,610.73

833.33
$

31,489.00

$

(833.33)

0.00%

16,121.73

151.20%

$

288,471.10

10,000.00
$

391,368.00

$

10,000.00

(10,000.00)

0.00%

391,368.00 $

(102,896.90)

73.71%

Sunriver Service District
Budget vs. Actuals: Budget_FY26_P&L - FY26 P&L
June 2026 and YTD July 2025 - June 2026

Color Legend:
Areas to discuss
Areas already discussed

June 2026
Actual

Budget

FY26

July 2025 - June 2026

Over (Under)
Budget

% of Budget

Actual

Budget

Over (Under)
Budget

FY 26 Budget

% of Budget

BIKE PATROL
715-6800-428-0000 BIKE PATROL DEPT SALARIES & BENEFITS
715-6800-428-1145 PATHWAY RANGER

10,551.12

3,714.58

6,836.54

284.05%

48,356.22

44,575.00

44,575.00

3,781.22

108.48%

715-6800-428-2201 FICA/MEDICARE..

654.61

284.17

370.44

230.36%

3,667.69

3,410.00

3,410.00

257.69

107.56%

715-6800-428-2501 UNEMPLOYMENT INS..

3.58

41.67

(38.09)

8.59%

27.31

500.00

500.00

(472.69)

5.46%

715-6800-428-2505 OREGON PAID LEAVE

34.22

83.33

(49.11)

41.07%

191.80

1,000.00

1,000.00

(808.20)

19.18%

715-6800-428-2601 WORKERS' COMP INS..
Total 715-6800-428-0000 BIKE PATROL DEPT SALARIES & BENEFITS

0.00
$

11,243.53

164.83
$

4,288.58

$

(164.83)

0.00%

6,954.95

262.17%

691.44
$

52,934.46

1,978.00
$

51,463.00

1,978.00
$

51,463.00

$

(1,286.56)

34.96%

1,471.46

102.86%

715-6800-428-3410 EMPLOYEE MEDICAL EXPENSE

730.00

119.17

610.83

612.57%

730.00

1,430.00

1,430.00

(700.00)

51.05%

715-6800-428-6134 GENERAL SUPPLIES.

254.35

41.67

212.68

610.39%

434.36

500.00

500.00

(65.64)

86.87%

715-6800-428-6197 UNIFORMS..

167.97

41.67

126.30

403.10%

171.56

500.00

500.00

(328.44)

34.31%

0.00

125.00

(125.00)

0.00%

30.00

1,500.00

1,500.00

(1,470.00)

2.00%

824.81

351.84%

3,930.00 $

(2,564.08)

34.76%

715-6800-428-6650 MINOR TOOLS & EQUIPMENT…
TOTAL BIKE PATROL DEPARTMENT M&S

$

1,152.32

$

327.51

$

$

1,365.92

$

3,930.00

$

Sunriver Service District
Budget vs. Actuals: Budget_FY26_P&L - FY26 P&L
June 2026 and YTD July 2025 - June 2026

Color Legend:
Areas to discuss
Areas already discussed

June 2026
Actual

Budget

FY26

July 2025 - June 2026

Over (Under)
Budget

% of Budget

Actual

Budget

FY 26 Budget

Over (Under)
Budget

% of Budget

ADMINISTRATION
715-9700-425-0000 ADMIN SALARIES & BENEFITS
715-9700-425-1815 ADMINISTRATIVE EXECUTIVE ASSISTANT

3,508.74

4,365.92

(857.18)

80.37%

23,324.45

52,391.00

52,391.00

(29,066.55)

44.52%

715-9700-425-1888 DISTRICT ADMINISTRATOR

10,209.10

9,723.00

486.10

105.00%

122,976.35

116,676.00

116,676.00

6,300.35

105.40%
135.26%

715-9700-425-2100 LIFE/DISABILITY/SEC 125..
715-9700-425-2150 HEALTH/DENTAL INSURANCE..
715-9700-425-2201 FICA/MEDICARE...
715-9700-425-2301 PERS/Ee & Er..

62.02

50.17

11.85

123.62%

814.24

602.00

602.00

212.24

3,385.50

3,358.33

27.17

100.81%

39,992.00

40,300.00

40,300.00

(308.00)

99.24%

399.66

204.33

195.33

195.60%

3,542.52

2,452.00

2,452.00

1,090.52

144.47%
75.50%

2,803.42

3,450.42

(647.00)

81.25%

31,261.75

41,405.00

41,405.00

(10,143.25)

715-9700-425-2501 UNEMPLOYMENT INS...

2.05

41.67

(39.62)

4.92%

23.56

500.00

500.00

(476.44)

4.71%

715-9700-425-2505 OREGON PAID LEAVE

52.91

56.50

(3.59)

93.65%

570.78

678.00

678.00

(107.22)

84.19%

(33.12)

86.75%

715-9700-425-2601 WORKERS COMP INS
Total 715-9700-425-0000 ADMIN SALARIES & BENEFITS

0.00
$

715-9700-425-3320 AUDIT SVCS/RESERVE STUDY

20,423.40

$

20.83

(20.83)

0.00%

21,271.17 $

(847.77)

96.01%

(1,116.67)

0.00%

216.88
$

222,722.53

250.00
$

250.00
$

(32,531.47)

87.26%

13,400.00

(2,073.00)

84.53%

1,116.67

715-9700-425-3370 LEGAL

1,300.00

1,250.00

50.00

104.00%

25,436.26

15,000.00

15,000.00

10,436.26

169.58%

715-9700-425-3399 CONTRACTUAL SERVICES

13,842.62

8,723.33

5,119.29

158.69%

116,470.93

104,680.00

104,680.00

11,790.93

111.26%

0.00

208.33

(208.33)

0.00%

45.00

2,500.00

2,500.00

(2,455.00)

1.80%

535.74

666.67

(130.93)

80.36%

5,718.66

8,000.00

8,000.00

(2,281.34)

71.48%
152.45%

715-9700-425-4110 WATER & SEWER..

13,400.00

255,254.00 $

0.00

715-9700-425-3410 EMPLOYEE MEDICAL EXPENSES..

11,327.00

255,254.00

715-9700-425-4210 GARBAGE..

1,425.30

458.33

966.97

310.98%

8,384.74

5,500.00

5,500.00

2,884.74

715-9700-425-4220 CUSTODIAL/JANITORIAL SVCS

1,793.35

833.33

960.02

215.20%

12,321.39

10,000.00

10,000.00

2,321.39

123.21%

715-9700-425-4320 BLDG/GROUNDS MAINTENANCE

3,877.56

1,012.50

2,865.06

382.97%

13,269.55

12,150.00

12,150.00

1,119.55

109.21%

715-9700-425-4460 BUILDING RENTAL

0.00

3,333.33

(3,333.33)

0.00%

40,000.00

40,000.00

40,000.00

-

100.00%

715-9700-425-5010 MEMBERSHIP & DUES

32.00

715.83

(683.83)

4.47%

11,519.24

8,590.00

8,590.00

2,929.24

134.10%

715-9700-425-5040 EDUCATION & TRAINING..

784.00

237.92

546.08

329.52%

3,233.00

2,855.00

2,855.00

378.00

113.24%

715-9700-425-5050 BANK/TRUSTEE CHARGES

0.05

83.33

(83.28)

0.06%

340.08

1,000.00

1,000.00

(659.92)

34.01%

715-9700-425-5204 INSURANCE PREMIUMS

0.00

11,250.00

(11,250.00)

0.00%

105,824.00

135,000.00

135,000.00

(29,176.00)

78.39%

802.66

1,033.33

(230.67)

77.68%

9,556.10

12,400.00

12,400.00

(2,843.90)

77.07%

2,441.25

166.67

2,274.58

1464.72%

2,668.75

2,000.00

2,000.00

668.75

133.44%
31.46%

715-9700-425-5390 COMMUNICATIONS SERVICES
715-9700-425-5401 PUBLIC NOTICES
715-9700-425-5820 TRAVEL & MEALS
715-9700-425-6134 GENERAL SUPPLIES..
715-9700-425-6155 COPIER CHGS
715-9700-425-6161 POSTAGE/ FREIGHT

56.55

291.67

(235.12)

19.39%

1,101.23

3,500.00

3,500.00

(2,398.77)

1,054.90

308.33

746.57

342.13%

3,699.08

3,700.00

3,700.00

(0.92)

99.98%

777.23

416.67

360.56

186.53%

6,742.02

5,000.00

5,000.00

1,742.02

134.84%

166.48

83.33

83.15

199.78%

959.02

1,000.00

1,000.00

(40.98)

95.90%

715-9700-425-6210 ELECTRICITY..

2,865.53

1,083.33

1,782.20

264.51%

21,011.60

13,000.00

13,000.00

8,011.60

161.63%

715-9700-425-6240 NATURAL GAS..

922.94

750.00

172.94

123.06%

11,139.67

9,000.00

9,000.00

2,139.67

123.77%

715-9700-425-6335 DISTRICT FUNCTIONS

92.60

83.33

9.27

111.12%

1,295.57

1,000.00

1,000.00

295.57

129.56%

(500.00)

715-9700-425-6665 OFFICE EQUIPMENT
715-9700-491-9616 TRANSFER TO RESERVE FUND
715-9700-501-9701 CONTINGENCY..
TOTAL ADMINISTRATION DEPARTMENT M&S

0.00

41.67

(41.67)

0.00%

-

500.00

500.00

150,000.00

12,500.00

137,500.00

1200.00%

150,000.00

150,000.00

150,000.00

0.00
$

182,770.76

1,666.67
$

48,314.57

$

(1,666.67)

0.00%

134,456.19

378.29%

$

562,062.89

20,000.00
$

579,775.00

$

-

0.00%
100.00%

20,000.00

(20,000.00)

0.00%

579,775.00 $

(17,712.11)

96.95%

Sunriver Service District
Budget vs. Actuals: Budget_FY26_P&L - FY26 P&L
June 2026 and YTD July 2025 - June 2026

Color Legend:
Areas to discuss
Areas already discussed

June 2026
Actual

Budget

FY26

July 2025 - June 2026

Over (Under)
Budget

% of Budget

Actual

Budget

Over (Under)
Budget

FY 26 Budget

% of Budget

716 CAPITAL FUND
716-4000-422-9422 AUTO - FIRE DEPARTMENT
716-4000-422-9435 POLICE EQUIPMENT
716-4000-425-9430 FIRE EQUIPMENT
716-4000-501-9701 CONTINGENCY...

0.00

6,649.50

(6,649.50)

0.00%

79,405.50

79,794.00

79,794.00

(388.50)

14,179.96

2,470.83

11,709.13

573.89%

22,650.76

29,650.00

29,650.00

(6,999.24)

76.39%

0.00

3,492.00

(3,492.00)

0.00%

41,903.98

41,904.00

41,904.00

(0.02)

100.00%

0.00

TOTAL 716 M&S

$

14,179.96

$

4,583.33

(4,583.33)

0.00%

17,195.66 $

(3,015.70)

82.46%

$

143,960.24

55,000.00
$

206,348.00

$

99.51%

55,000.00

(55,000.00)

0.00%

206,348.00 $

(62,387.76)

69.77%

10.74%

717 PSB FUND
717-4000-422-9210 DESIGN/PROFESSIONAL SERVICES

2,167.50

3,333.33

(1,165.83)

65.03%

4,297.50

40,000.00

40,000.00

(35,702.50)

717-4000-422-9215 LEGAL & GOVERNMENTAL SERVICES

735.92

833.33

(97.41)

88.31%

4,682.42

10,000.00

10,000.00

(5,317.58)

46.82%

0.00

2,916.67

(2,916.67)

0.00%

23,170.00

35,000.00

35,000.00

(11,830.00)

66.20%
89.50%

717-4000-422-9220 PROJECT ADMINISTRATION
717-4000-422-9225 CONSTRUCTION

6,800.16

93,333.33

(86,533.17)

7.29%

1,002,392.14

1,120,000.00

1,120,000.00

(117,607.86)

717-4000-422-9235 PERMITS, TESTING, FEES

0.05

583.33

(583.28)

0.01%

0.05

7,000.00

7,000.00

(6,999.95)

0.00%

717-4000-422-9460 LOAN PAYMENT

0.00

69,395.08

(69,395.08)

0.00%

832,470.79

832,741.00

832,741.00

(270.21)

99.97%

717-4000-501-9701 CONTINGENCY…

0.00
TOTAL 717 M&S

$

-

9,703.63

$

170,395.07 $

(160,691.44)

5.69%

-

$

1,867,012.90

$

$

-

2,044,741.00

$

9,349,846.00

$

-

0.00%

2,044,741.00 $

(177,728.10)

91.31%

9,349,846.00 $

Total Expenditures

$

750,372.82

$

778,028.80 $

(27,655.98)

96.44%

$

8,548,603.70

(801,242.30)

91.43%

Net Operating Revenue

$

(332,494.29) $

(99,514.72) $

(232,979.57)

334.12%

$

(237,931.54) $

(1,207,677.00) $

(1,207,677.00)

$

969,745.46

19.70%

Net Revenue

$

(332,494.29) $

(99,514.72) $

(232,979.57)

334.12%

$

(237,931.54) $

(1,207,677.00) $

(1,207,677.00)

$

969,745.46

19.70%

Personal Service

478,951.84

487,754.41

(8,802.57)

98.20%

5,456,340.33

5,853,053.00

5,853,053.00

(396,712.67)

93.22%

Materials & Service

247,537.39

86,850.33

160,687.06

285.02%

931,290.23

1,055,704.00

1,055,704.00

(124,413.77)

12,500.00

(12,500.00)

0.00%

150,000.00

150,000.00

150,000.00

Expense Category Summary - FUND 715

Transfer to Reserve Fund
Contingencies
Totals

3,333.33

(3,333.33)

0.00%

726,489.23

590,438.07

136,051.16

123.04%

14,179.96

12,612.33

1,567.63

112.43%

4,583.33

(4,583.33)

0.00%

14,179.96

17,195.66

(3,015.70)

82.46%

9,703.63

100,999.99

(91,296.36)

-

69,395.08

(69,395.08)

-

-

-

88.22%
100.00%

40,000.00

40,000.00

(40,000.00)

6,537,630.56

7,098,757.00

7,098,757.00

(561,126.44)

92.10%

143,960.24

151,348.00

151,348.00

(7,387.76)

95.12%

55,000.00

55,000.00

(55,000.00)

0.00%

143,960.24

206,348.00

206,348.00

(62,387.76)

69.77%

9.61%

1,034,542.11

1,212,000.00

1,212,000.00

(177,457.89)

85.36%

0.00%

832,470.79

832,741.00

832,741.00

(270.21)

99.97%

Expense Category Summary - FUND 716
Materials & Service
Contingencies
Totals

-

-

-

Expense Category Summary - FUND 717
Materials & Service
Debt Payment
Contingencies
Totals

9,703.63

170,395.07

(160,691.44)

5.69%

1,867,012.90

2,044,741.00

2,044,741.00

(177,728.10)

91.31%

CONFLAGS & ODF FIRES FY 25-26 REIMBURSEMENTS
NAME OF FIRE

Cram
Sunrise
Flat (Bjorvik)
Marks Creek
Black Rock
Flat (Line Staff)
Tropical System Helene
TOTALS

LABOR

$23,213.76
$11,572.32
$5,317.76
$3,829.86
$18,350.36
$17,859.78
$22,226.81
$102,370.65

Overtime Costs YTD - 6/30/26
Conflag Fire OT
$50,856.63
Regular OT
$258,430.46
Total OT
$309,287.09
FY 25/26 OT Budget
Regular OT Percent of Budget
Conflag Fire OT Percent of Budget
Total OT Percent of Budget

$275,000.00
93.97%
18.49%
112.47%

EQUIPMENT

$7,621.65
$3,510.00
$1,642.50
$1,305.00
$5,715.00
$4,011.00
$0.00
$23,805.15

LODGING/MEALS

$0.00
$0.00
$0.00
$0.00
$0.00
$112.65
$757.00
$869.65

TOTAL

$30,835.41
$15,082.32
$6,960.26
$5,134.86
$24,065.36
$21,553.78
$22,983.81
$126,615.80

FUNDS RECEIVED
YES
YES
YES
YES
YES
YES
YES

Board of Directors Actions – June 20, 2026
There were 8 Board members in attendance (6 in person, 2 via Zoom) at the
June 20, 2026, meeting. The meeting was held live/in person at the Sunriver
Homeowners Association Administrative Office, virtually via Zoom and was
available for viewing via internet broadcast on YouTube.
At its regular monthly business meeting, the SROA Board of Directors took the
following actions:
FINANCIAL
• The Board received the May 2026 Financial Report from the Board
Treasurer.
• The Board approved the May 2026 unaudited financials.
COMMITTEE/TASK FORCE MEMBERSHIP ACTIONS
• The Board approved the appointment of 11 owners to the Fire
Protection Workgroup as follows: Susan Kubota, Stephen Holt, Teresa
Youmans, Colleen Elings, Donald Barnes, William Pratt, Corey Wright,
Lori Menalia, William Gill, Tony Selle, Bill Weymer.

COMMITTEE/TASK FORCE ACTION REQUESTS
• None.
NON-FINANCIAL
• Approved minutes from the May 15, 2026, Work Session, the May
16, 2026, Business Meeting, and the June 6th and 11th Special Board
Meetings.
• The Board received the monthly General Manager’s report for SROA
Departments for the month of May 2026.
• The Board received the Sunriver Service District Report for the month
of May and June 2026.
• The Board received the monthly committee/liaison reports for the
month of May 2026.
• The Board accepted the annual report from SROA Magistrate, Jo
Zucker.
• The Board accepted the SROA 2025 Audit Report.
• The Board remanded the proposed Design Manual amendments back
to the Design Committee for further review based on the comments

1

submitted by owners – and to explain how/why such comments
were/were not implemented.
• The Board appointed SROA Board of Directors officers as follows:
President, Pam Hays; Vice-President, Veronic Jacknow, Treasurer,
Brad Banta, Secretary, Linda Beard.
• The Board appointed Holly Lekas to fill the remaining 14 months of
the vacant Board position resulting from a resignation.
EXECUTIVE SESSION: An executive session was held at the June 19th work
session but not the June 20th business meeting.
OWNERS FORUM - Four owners spoke at the Friday (19th) work session
(one virtually via Zoom and one in-person) and no owners spoke at the
Saturday (20th) business meeting. There were 9 owner letters (two from the
same owner) acknowledged/summarized into the record at the Friday work
session and 1 at the Saturday business meeting. A brief summary of the
comments are as follows:
FRIDAY, June 19th:
(LETTERS/COMMENTS ACKOWLEDGED/SUMMARIZED INTO THE
RECORD)
Paul Conte, #7&#8 McKenzie Lane: Mr. Conte commented on two issues. 1.)
The proposed amendments to the Design Manual as submitted by the Design
Committee as well as the Design Committee responses to his questions. 2.) The
number of tree protection barriers at Winners Circle park – why is the number
there (allowed for an SROA facility) greater than what is allowed for
homeowners?
Chris Martin, Mountain View Lodges: Mr. Martin had questions related to a
lawsuit filed against SROA et. al., specifically as related to the Resorts golf
membership actions. He suggested an update to owners.
Doug & Sarah Dulak, #37 Fremont: The Dulak’s suggested that SROA
construct “ball walls” as part of the overall recreational amenities (walls where
tennis, pickleball can be practiced as an individual).
Elliott Fries, #6 Whistling Swan: Mr. Fries asked when the Board will be
discussing the rules regarding skateboard use and potentially allowing such on the
pathways.
Jim Melamed, #83 Meadow House Loop: Mr. Melamed commented on two
issues.) The proposed CTF. 2.) Access to Resort golf courses. 1.) He believes that
the CTF is unfair and asked about the fairness to the Resort on this issue. 2.) He

2

believes the lack of general access to the Resort golf courses is unfair and believes
owners have a legal right of access as in the past format..
Eric Turner, #17 Malheur Lane: Mr. Turner had concerns about the lack of
access to Sunriver golf due to membership actions taken by the Sunriver Resort.
He believes that it is injurious to all entities in Sunriver. He also believes that it
hurts rental properties and reduces the number of visitors coming to Sunriver –
which is detrimental to all Sunriver businesses.
Richard Jaccarino, #9 Mulligan Lane: Mr. Jaccarino has concerns about pond
#9 on the Woodlands golf course – the current conditions, noxious weeds, etc. He
believes it is mis-managed.
Steven Pearson, #20 Malheur Lane: Mr. commented in opposition to the CTF.
He does not feel it is equitable to all properties in all situations. He stated that if
an individual property is sold multiple times to another property that may sell
fewer times over the same time period, the property sold more frequently ends up
with owners contributing more.
(IN PERSON/VIRTUAL SPEAKERS)
Brenda McCarthy, #4 Pine Bough: Ms. McCarthy spoke in favor of the CTF.
She noted the inaccurate information on social media. She believes the CTF is fair
in comparison to other options where homes of different sized have different
impacts in comparison to raising maintenance fees which is the same cost to all
owners regardless of the impact of the home.
Sharon Konopa, #10 Racoon Lane: Ms. Konopa is in favor of the CTF. She
believes the funds are needed not to develop amenities to protect past investments
in Sunriver. She believes no option previously examined is entirely fair for a
variety of reasons but that the CTF is the most fair and equitable of all looked at.
Gerhard Beenen, #10 East Park Lane: Mr. Beenen spoke in favor of the CTF
and submitted written comments as well. He noted many reason why the CTF is
important to Sunriver – maintaining relevance, past improvements that benefitted
Sunriver – the investment must continue to maintain relevance.
Kara Kerker, #7 Bluegrass Lane: Ms. Kerker supports the CTF. She believes it
is fair as it is based on value which typically equates to size of home and impact on
amenities. Increasing the maintenance fee is not fair as all pay the same even with
varying degrees of impact to amenities. She stated that the CTF is a proven model
in many other planned communities. The results will benefit all Sunriver entities.
SATURDAY, June 20th:
(LETTERS/COMMENTS SUMMARIZED INTO THE RECORD)

3

Paul Conte, #7&#8 McKenzie Lane: Mr. Conte commented that he and an
attached petition of 113 Sunriver owners believe SROA should pursue all legal
steps to restore Sunriver owner access to the Resort owned golf courses as was
previously allowed prior to privatization.
Richard Jaccarino, 9 Mulligan Lane: Mr. Jaccarino commented and submitted
photos and analysis regarding the degradation of Pond #9 at the Woodlands Golf
Course and wanted the SROA Board to understand the issue.
(IN PERSON/VIRTUAL SPEAKERS)
Theresa Youmans, #15 Big Sky Lane: Ms. Youmans spoke on multiple issues
and submitted written documentation to the Board in conjunction with her oral
comments. A summary of the topics addressed includes: Maintenance Fee
agreement with Sunriver Resort as related to Consolidated Plan language;
Consolidated Plan language and direction on capital expenditures; why is a
separate CTF fund necessary and would it circumvent owners votes on facilities
with a useful life beyond 30-years?
Scott Brucker, #7 Holly Lane: Mr. Brucker disputed social media comments
citing lack of SROA transparency; he noted the availability of detailed information
available on the SROA webpage and efforts to include owners in decision making
on the issues noted on social media outlets.
Brian McCarthy, #4 Pine Bough: Mr. McCarthy spoke in support of the CTF –
he stated that he believes that it is fair in comparison to other ideas; new amenities
are vital to the quality of life and relevance of Sunriver.
Kristen Lawson, #1 Umpqua Lane: Ms. Lawson Opposes the CTF as she
believes that it is inequitable among owners. She believes other alternatives, such
as raising maintenance fees, is better. She stated that the loss of golf privileges is a
primary concern affecting the attractiveness of Sunriver and will not be made up
by other amenities. She believes other alternatives should look at capitalizing
existing Sunriver amenities.
Josh Lawson, #1 Umpqua Lane: Mr. Lawson is not in favor of the CTF. He
stated that he believes the Board does not listen to owners and that over time
SROA/Sunriver has lost amenities. He spoke to the cost of staffing the members
pool especially on a day where there was very little attendance.
PC: Board Members
Committee Chairs
Department Heads & SSD Chiefs
Sunriver Service District Board Chair

4

SUNRIVER OWNERS ASSOCIATION
BOARD OF DIRECTORS SPECIAL BOARD MEETING
SROA BOARD ROOM
JUNE 11, 2026
DIRECTORS PRESENT: Bill Burke, Clark Pederson, Linda Beard, Dale Harrison,
and Keith Mobley
DIRECTORS VIA ZOOM: Veronica Jacknow, Pam Hays and Brad Banta
STAFF PRESENT: James Lewis, Joe Healy, Keith Kessaris, and Richie Villagrana
President Burke called the meeting to order at 1 P.M. and noted this is a special meeting of
the SROA. President Burke conducted roll call.
No owners were present and no one addressed the Board.

EXECUTIVE SESSION

Director Mobley moved to recess the public meeting and adjourn to Executive Session under
the authority given in the SROA Bylaws, Article 4, Section 11 to consult with legal counsel
regarding existing litigation as well as the negotiation of contracts with third parties. These
deliberations will not be disclosed to owners because they are the subject of attorney-client
privilege. Seconded by Director Pederson, the motion passed unanimously.
The public meeting recessed at 1:05 P.M.
The public meeting reconvened 2:00 P.M.
President Burke recognized the Board was back in public session.
Director Pederson moved that in the legal case of Myers versus SROA Et al. that we accept
the offer from the plaintiff, Ms. Myers to dismiss all the claims against all the defendants
with prejudice in exchange for all defendants’ waiver of pursuit of attorney fees and costs.
Seconded by Director Harrison.
Director Pederson noted that for anyone watching who is not familiar, “with prejudice"
means that the plaintiff, Ms. Myers is barred from refiling on these same issues in any court
in the future.
Call for the question: Motion passed unanimously with seven yay votes; Banta, Beard, Burke,
Hays, Harrison, Jacknow, and Pederson. It was noted that Director Mobley had to exit the
meeting early for another commitment.

Sunriver Owners Association
Board of Directors Special Board Meeting
6/11/2026

1

President Burke and GM Lewis thanked everyone for adjusting their schedules so they could
attend this special meeting today.
There being no other business, President Burke asked for a motion to adjourn.
Director Pederson moved to adjourn the meeting. Seconded by Director Harrison, motion
passed unanimously.
The meeting adjourned at 2:29 P.M.
A video of the entire public meeting can be viewed on the Sunriver Owners Association’s
YouTube page.
Respectfully submitted,

Keith Mobley, Secretary

Sunriver Owners Association
Board of Directors Special Board Meeting
6/11/2026

2

SUNRIVER OWNERS ASSOCIATION
BOARD OF DIRECTORS SPECIAL BOARD MEETING
SROA BOARD ROOM
JUNE 5, 2026
DIRECTORS PRESENT: Bill Burke, Clark Pederson, Pam Hays, Linda Beard, and
Dale Harrison,
DIRECTORS VIA ZOOM: Veronica Jacknow, Brad Banta, Keith Mobley
STAFF PRESENT: James Lewis, Keith Kessaris, and Richie Villagrana
President Burke called the meeting to order at 11 A.M. and noted this is a special meeting of
the SROA. President Burke conducted roll call.
No owners were present and no one addressed the Board.
President Burke reported that per board policies surrounding the potential for or conflict of
interest that he would be recusing himself from further conversation and any discussion
regarding the matter to be discussed in executive session for deliberation or voting on the
matter.
GM Lewis reported he too will be leaving the room and not be participating in the
conversation to be held in executive session.

EXECUTIVE SESSION

Vice President Hays moved to recess the public meeting and adjourn to Executive Session
under the authority given in the SROA Bylaws, Article 4, Section 11 to confer with legal
counsel regarding issues relating to joint defense and indemnification in connection with the
Conte versus SROA et al. mandamus proceeding. The deliberations will not be disclosed to
owners because they are confidential and subject to attorney-client privilege. Seconded by
Director Pederson, the motion passed unanimously.
The public meeting recessed at 11:05 P.M.
The public meeting reconvened 12:00 P.M.
Vice President Hays noted the Board was reconvened in public session with those in
attendance being the same that were in attendance prior to the executive session. Vice
President Hays commented that President Burke and GM Lewis were now in the room but
were not present during the executive session.
Vice President Hays: Based on the information presently available to the Board, I Director
Hays move that the Board determine that:
Sunriver Owners Association
Board of Directors Special Board Meeting
6/05/2026

1

1. Bill Burke and James Lewis have been named as defendants in the Conte versus
SROA, et al. mandamus proceeding by reason of their service as a director,
officer, and/or agent of SROA;
2. The Board is not aware of any information suggesting that either individual acted
other than in good faith in connection with the matters alleged in the mandamus
proceeding; and
3. The Board is not aware of any information suggesting that either individual failed
to reasonably believe that such individual’s conduct was in, or at least not
opposed to, the best interests of SROA.
I further move that SROA provide a joint defense and indemnification for Bill Burke
and James Lewis in connection with the Conte mandamus proceeding, through
SROA's legal counsel and subject to any requirements of SROA's insurer, SROA's
governing documents, and applicable law.
Finally, I move that the Vice President be authorized to work with legal counsel to
execute any conflict waivers, engagement documents, insurance-related documents,
or other materials reasonably necessary to implement this motion.

Seconded by Director Pederson, motion passed with seven yay votes; Banta, Beard, Burke,
Hays, Harrison, Jacknow & Pederson and one abstain; Burke.
There being no other business, President Burke asked for a motion to adjourn.
Director Banta moved to adjourn the meeting. Seconded by Director Hays, motion passed
unanimously.
The meeting adjourned at 12:05 P.M.
A video of the entire public meeting can be viewed on the Sunriver Owners Association’s
YouTube page.
Respectfully submitted,

Keith Mobley, Secretary

Sunriver Owners Association
Board of Directors Special Board Meeting
6/05/2026

2

SUNRIVER OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SROA BOARD ROOM
May 16, 2026
DIRECTORS PRESENT: Bill Burke, Pam Hays, Clark Pederson, Linda Beard, Brad Banta &
Dale Harrison
DIRECTORS VIA ZOOM: Veronica Jacknow & Keith Mobley
STAFF PRESENT: James Lewis, Keith Wallach, and Jesus Mendoza
The meeting was called to order at 9:00 a.m.
OWNERS IN ATTENDANCE (not including Board members): 2
OWNERS FORUM
(LETTERS/COMMENTS ACKNOWLEDGED INTO THE RECORD)
Paul Conte, 7 & 8 McKenzie Lane: Mr. Conte comments concerned statements made at the May 15,
2026, Board Work Session regarding certified mail being returned to the sender if it is unclaimed
and/or undeliverable stating that was not his experience and SROA’s information was untrue and that
statement should be retracted.
(SROA regularly mails certified letters with a return receipt requested. If the letter is undeliverable
due to an incorrect mailing address, it is immediately returned to SROA as “undeliverable.” If the
address is legitimate, the USPS will notify the recipient once a week for three weeks that they have a
letter that requires a signature. If the recipient does not sign for and pick up the certified letter after
the third notice, it is sent back to SROA as “unclaimed.”)
(IN PERSON SPEAKERS)
None.
OWNERS FORUM FOLLOW UP
Treasurer Pederson will follow up with Matthew Morgan, 10 Grouse Lane regarding the citations he
received for unapproved tree cutting and the certified mail process utilized by SROA to notify owners
of violations.
GM Lewis will follow up with Debra Weiss, 2 Colonial Lane regarding her question about SROA
representation on the Sunriver LaPine Economic Development (SLED) Board and a recommendation
in favor of approving a data center in LaPine. GM Lewis clarified that the SLED Board did not
recommend approving said data center; they recommended the LaPine City Council further study
the viability of such.
Director Harrison will follow up with Carol Conragan, 11 Sandhill Lane, Carol Barrett, 18 Plover Lane
and Gary Orzell, 4 Verdin Lane regarding their comments about the Police department addressing
noise and parking concerns.
Treasurer Pederson will follow up with Sanjaya Sharma, 18 Bunker and 18 Vine Maple Lanes,
Christopher Weinman, 23 Meadow House, Carol Barrett, 18 Plover Lane, Kevin Fox, 5 Summit View
Sunriver Owners Association
Board of Directors Meeting
05/16/2026

1

Lane and Kevin Lafky, 5 Sparks Lane regarding their comments related to the changes to access to
Sunriver Resort’s golf courses.
GM Lewis, President Burke, and Vice President Hays will discuss how to best respond to Paul Conte,
7 & 8 McKenzie Lane.
Vice President Hays will respond to Terry Dahlquist, 9 Landrise Lane regarding his comments relative
to a lawsuit against SROA and SR Resort that was mentioned in the Sunriver Scene while noting that
the Board cannot comment on pending litigation due to attorney/client privilege.
Director Jacknow will follow up with Paul Conte regarding his comments relating to certified mail
sent by SROA.
BOARD ACTION
BOARD MEETING MINTUES FROM APRIL 17 & 18, 2026
Director Pederson moved to approve the minutes from the April 17, 2026, meeting minutes, as
corrected. Seconded by Director Banta, the motion passed unanimously.
Director Pederson moved to approve the minutes from the April 18, 2026, meeting minutes, as
corrected, seconded by Director Harrison, the motion passed unanimously.
FINANCIAL REPORT FOR APRIL 2026
Treasurer Pederson reported that legal fees for the month of April were $57k which is well over
budget and is attributable to necessary research required related to contracts and dealing with an
owner initiated lawsuit and/or threats of lawsuits or actions against SROA. Additionally, the effects of
rising oil prices on SROA operations was discussed at Thursday’s Finance Committee meeting and
contracts for fall road paving were signed recently to lock in the current cost in case things continue
to worsen.
Year-to-date overall operations numbers are currently positive but that may change in the coming
months due to some things out of our control. Total operating revenue was at a deficit of $9,189 for
the month and $37,841for the year. Expenses were at a deficit of $12,511 largely due to the legal fees
previously mentioned. That was largely offset by savings in labor and materials and services for both
the month and the year. Year-to-date, we are $67,865 better than budget in expenses. In the nonoperating category, revenue was better than budget by $7,101 year-to-date, $5k of which is payoffs of
the Special Purpose Assessments from SHARC. Non-operating expenses were better than budget by
$13,235. Total surplus for the year equals $841,755 which is $36,764 better than budget. Some of
that surplus will likely go away if the agreement between SROA and the SSD for police services is
approved and signed.
Treasurer Pederson also noted that we will see some savings later in the year in ladder fuels
reduction from what we budgeted due to better contract prices than we anticipated being realized as
those contracts are executed.
Vice President Hays commended GM Lewis and his staff for their diligence in staying within or below
their budgets, something she especially sees from the Public Works Department. GM Lewis
responded that we have very frugal department directors. Treasurer Pederson also noted how many
projects the Public Works Department takes on in-house instead of contracting things out saving the
Association a lot of money in the long run.
Sunriver Owners Association
Board of Directors Meeting
05/16/2026

2

Cash balances are $2 million ahead of last year and average weighted yield is 3.76%, which has gone
up from 3.53% two months ago. The aging summary increased by $12k in the over 60-day category
which has to do with ladder fuels reduction fines. There were a number of owners who went before
the Magistrate and plan to appeal as they did not agree with her decision. Treasurer Pederson also
pointed out some additional information provided in the board binders that detail revenues and
expenses by department. He added that all of this information is posted to our website under the
owner drop down menu and was added at the request of an owner approximately a year ago.
For the month ending April 30, 2026, there was a net operating deficit of $58,169, which was $21,700
worse than budget. Operating revenues were under budget by $9,189 mainly due to lower sales from
the Recreation Plus Program (RPP). Operating expenses were over budget by $12,511 for the month.
Legal fees were over budget by $45,980 in April. The overage in legal fees was partially offset by
savings in labor, materials, and services.
Through the first four months of 2026, there was a net operating deficit of $82,880, which was
$30,024 better than budget. Operating revenues were under budget by $37,841 due to RPP pass
sales, event sponsorships, off-season pass sales, and bulk fiber connections. Through the first four
months of 2026, there were 16 fewer RPP passes and 55 additional Member Preference Program
passes (MPP) sold than at the same point last year. Operating expenses were under budget by
$67,865 through the first four months. Salaries and burden were under budget by $29,715 due to
open full-time positions. Material and services were under budget by $83,723 because of savings in
rule enforcement, advertising, uniforms, and contract services. Total interest income was $253,094
through April 30, 2026. There was $46,374 spent on asphalt work in April. As of April 30, 2026, there
was a combined operating and non-operating surplus of $841,755, which was $36,764 better than
budget. As of this report date, 1,341 homes have been converted to the bulk fiber program.
Total assets as of April 30, 2026, were $44,439,491. Cash and investments totaled $21,318,568, a
decrease of $537,510 from March. As of April 30, 2026, $21,340,091 was invested in Goldman Sach
Financial Square Government Fund and US Treasuries with durations ranging from 90-days to five
years yielding an average annual yield of 3.76%. Construction in progress included an administration
department copier, SHARC cabanas, Pickleball Hill shade structure, and an air cleaner in the Public
Works department bays.
Director Banta moved to approve the unaudited SROA financial statements for the month ending
April 30, 2026. Seconded by Vice President Hays, the motion passed unanimously.
Director Jacknow commented she wanted to tag on to what Vice President Hays said earlier about
SROA staff and expressed her kudos to Controller Joe Healy and his team and the great job they do in
partnering with all the department heads during the budget process each year to ensure we meet our
financial obligations while “moonlighting” as TDS customer service reps. Director Jacknow added
that the auditors have finished their field work on the 2025 audit for SROA and Controller Healy and
his team are responding to additional requests for information but the process overall has gone very
smoothly.
GENERAL MANAGER REPORT
GM Lewis noted that April is always transition month as we get ready to open up various recreation
venues and prepare for spring road work, ladder fuels work, etc. in preparation for summer. As was
Sunriver Owners Association
Board of Directors Meeting
05/16/2026

3

noted earlier, the Public Works department does a great number of things in-house which saves both
time and money. The talent they have beyond their job descriptions is amazing.
•

Administration: GM Lewis noted he was on vacation for two weeks in April and after
returning met with representatives from the Sunriver Nature Center and Observatory as part
of their quarterly meeting routine noting the improvement in productivity and responsiveness
since Shannon Ries came on board a couple of years ago. GM Lewis also met with Police
Chief Rasic, Fire Chief Boos, and Lt. VanMeter regarding rules enforcement and bike patrol.
As was noted at yesterday’s work session, the Capital Transfer Fee campaign team met and
GM Lewis along with Assistant GM Kessaris have also met with local realtor’s and property
managers via three different meetings. The Rules Taskforce continues to meet on a regular
basis.

•

Accounting: Continued with the bulk fiber billings and communication with owners.
Materials were prepared for the auditors field work. Staff processed sales of MMP and RPP
passes. The first quarter financial statements for the Finance Committee & Board of Directors
were prepared. Controller Healy is participating on the Capital Transfer Fee taskforce.
Controller Healy also participates on the Deschutes County Audit Committee in an effort to
contribute to the community and also be aware of things that might affect Sunriver.

•

Communications: There were 317 reads of the April online Scene with readers from Canada,
Sweden, Japan, and the United Kingdom. Eblasts went out about the need to move woodpiles
further away from structures, Fire Free collection dates, members being sought for the Fire
Protection Workgroup and how to learn about the proposed Capital Transfer Fee. Turf Tunes
and Uncorked are being promoted through social media, the Sunriver Scene and signage.
Progress is being made on this year’s Oktoberfest including brochure development, sponsor
acquisition, and marketing. Updates were made to the Natural Resources section of the
SROA website and staff assisted Natural Resources with creating the 2026 LFR postcards.

•

Community Development: Design Committee meetings continued on a regular schedule in
April. There were two submittals for the first meeting in April and no projects were submitted
for the second meeting. Active projects and building permits increased to approximately 161
at the end of April, no change from the previous month of March. Applications in April rose to
134, higher than the in 110 in March. Staff continued issuing compliance letters and
participated in magistrate hearings on violations and citations. The Design Committee
completed their review of updates to the Design Manual and it was submitted to the SROA
Board at their April 17, 2026, meeting.

•

Natural Resources: Staff awarded bids for the 2026 ladder fuels reduction (LFR) and tree
thinning on commons. 324 LFR courtesy letters were sent to owners and 100 LFR Notice of
Deficiency Advisory reminder postcards were sent to owners. Additionally, 254
juniper/arborvitae outreach postcards and 600 noxious weeds postcards were mailed. 1,000
bare root ponderosa pine seedlings were prepared and made available to owners to
celebrate Sunriver Arbor Week and staff planted 400 ponderosa pine seedlings in restoration
areas throughout the community. Natural Resources participated in the Sunriver Wildfire
Preparedness Fair. Staff continued Oregon Spotted Frog spring monitoring and egg mass
surveys. Staff responded to phone calls from owners and performed site visits for private
property LFR and tree removal requests.

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•

IT: There were no outages reported. IT staff are working with the HR department on a punchcard solution for temporary recreation staff as we move to Paylocity for our time and record
keeping for employees, which is much more efficient than what we previously used. GM
Lewis likened it to a well-working GIS system. Speaking of GIS, Vice President Hays
commented on the newly installed QR codes that can be found on signs throughout the
property and when scanned onto your phone can help you find your way around Sunriver
especially for visitors and guests who may get lost while walking or biking. IT staff have also
created a centralized GIS system for tracking and logging roadside fuels chipping progress
accessible by Admin and Public Works. Additionally, specialized GIS data collection tools
have been launched for Natural Resources staff to track/mark instances of ladder fuels and
invasive weeds on commercial and condominium land.

•

Public Works: The first round of ladder fuel pick-ups of the year took the entire month to be
completed illustrating that there are owners doing the vital and necessary work on their
property to reduce fire fuels. The chain link backstop replacement at Fort Rock Park has been
completed. The resurfacing of nine tennis courts is 30% complete. The footings and
foundations for the shade structures at Pickleball Hill are done and we are just waiting for the
materials to be installed. This will necessitate the closing of those courts for several days in
June for the work to be completed. Power to the Tennis Hut has been completed.
The Cardinal Landing Bridge pathway/bollard project is 90% complete. A new push button
cross walk has been installed between the Village and Mall Two. All main and secondary
roads have been swept. Seven large new pathway rule signs have been installed in key places
including pathway entrance locations to Sunriver, along with 40 QR map signs and 22 kiosk
rule signs.
The Fleet staff modified a water tank to slide into one of the plow trucks requiring plumbing
and electrical controls which can be operated by the driver. Annual pump service on the
SRFD wildfire engines was completed and the road sweeper and chipper were serviced.
The PW Aquatics team has been assessing HVAC replacement proposals per reserves. The
foundations for the cabanas is complete as is the annual maintenance on the airwall in
Benham Hall. Defender air purifier filter replacements and repair are done, and the pools and
buildings are being prepped for summer.
The Circle 2 to 3 pathway planning and survey process is ongoing, the River Road tunnel is
still being evaluated to help cost control.

•

Recreation/SHARC: Most pickleball courts are up and running, with minor interruptions as
we continue with the shade structure project at Fort Rock/Pickleball Hill. Tennis court
resurfacing continues. Seasonal employees are continuing to be hired, on-boarded, and
trained to gear up for the busy summer season. Member Services has been very busy with
Member Preference and Recreation Plus renewals and purchases. A new supply of retail
items have arrived including swimming suits, aqua shoes, and pool toys. The Spring Fling
Dance was a success with over 50 people enjoying the event.

LIAISON AND COMMITTEE REPORTS
Copies of the minutes received from committees that met last month were included in the Board
binders.
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SUNRIVER SERVICE DISTRICT (SSD) REPORT
President Burke noted the Board received a full update on operations and activity at the joint
SROA/SSD meeting yesterday.
COMMITTEE/ TASK FORCE MEMBERSHIP ACTIONS
No appointments or resignations this month.
BOARD ACTION
SROA/SSD RULE ENFORCEMENT & BIKE PATROL AGREEMENT
GM Lewis noted the board action request and backup information that was provided to the Board via
email and hard copies for the proposed agreement with the Sunriver Service District (SSD) for
enforcement of SROA rules and regulations in Sunriver. The Board has discussed the issue in
executive session but as required did not make any decisions during those sessions. The Board has
now been provided with the proposed agreement and if the Board chooses to make a motion then it
can be voted on.
As this agreement requires payment on a per call basis, it will also provide much better data than we
have received in the previous agreement. Bike patrol will be paid by the hour with a cap of $45k and
the plan is to hire four bike patrol officers.
Treasurer Pederson commended staff, particularly GM Lewis, who has been working diligently on this
issue for well over six months to come to an agreement that will meet our needs. Additionally,
Treasurer Pederson thanked the SSD Managing Board for coming back to the table with a reasonable
agreement versus the agreement they were asking for the majority of the past six months. We will
finally be getting some data that we have been requesting from the Police Department for at least
three years.
President Burke added we are moving to a reasonable approach method instead of an archaic
process, which is good for the future. President Burke also expressed his appreciation to the SSD
Managing Board for answering our request to resume the discussion.
The Board held discussion on some things in the agreement that some felt needed further
clarification, including spelling out that rules enforcement is capped at $35k, and the portion of the
agreement, 4.2, that allows the ability for the police to bill for less hours based on their other use of
personnel. The Bike Patrol portion is capped at $45k so the total obligation to SROA totals $80k,
however if the SSD were to use less for bike patrol than is agreed to, can those remaining dollars be
used for rules enforcement if necessary? GM Lewis commented the Board can approve the
agreement with these proposed clarifications with the understanding that he will then need to go
back to the SSD Managing Board to ensure they are ok with the changes on their end. GM Lewis
added that $80k is what was included in the 2026 budget, however, historically there has been two
separate agreements; one for bike patrol at $40k and one for rules enforcement at $40k. GM Lewis
also pointed out Section 4.5 of the agreement that allows either party to suspend services if
necessary. To illustrate, he noted that if we were to get half way through a year and there are an
extreme number of rule violations, this section of the agreement would allow SROA to change
direction and take on more of the violations in-house allowing SROA to control the expenditures
within the approved budget.
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The agreement currently reflects a $45k cap for bike patrol but does not reflect the same for the $35k
for rules enforcement. Vice President Hays commented that a cap could be removed from the Bike
Patrol portion in Section 2 of Exhibit “B” and instead to a combined cap for both the bike patrol and
rules enforcement of $80k or the $35k cap could be added to Section 1 of Exhibit “B” for rules
enforcement.
Director Jacknow noted that is part of the conundrum since we have no data to realistically base a
decision on and as such, at least for this first year, she does not want to keep it open-ended on the
rules enforcement since we are going to be relying solely on their data to help us quantify and
validate that information. Down the road, if we find we are comfortable with the data, it might be
different but at present we do not have any idea what we will be seeing in terms of data to
substantiate and validate that information.
The Board further discussed what could be considered a substantive change to the agreement from
an SSD perspective and that will simply further delay the agreement being signed and put in place.
Since the agreement is capped at $80k, Vice President Hays commented that while she entirely
understands Director Jacknow’s points and concerns, she would be comfortable leaving the
agreement the way it reads now.
Treasurer Pederson moved to approve the Agreement for the Enforcement of Rules and Regulations
between SROA and the SSD as attached hereto with the following changes: fix two typographical
errors, to clarify the sentence in Section 4.2 stating that the District, may at its discretion, bill for less
hours based on their other use of personnel, and to clarify the process for determining the cap for
2027. Seconded by Director Beard.
GM Lewis added that he could add more specificity to the agreement by addressing the three points
added to the motion by Treasurer Pederson:
1. Correct typographical errors found in document (2).
2. List or provide at the end of Exhibit “B” for calendar year 2027 the combined cost of
SROA and rules enforcement and bike patrol will not exceed an amount agreed to by
both parties during the required meetings prior to the subsequent calendar year.
3. Clarification of the sentence in Section 4.2 that reads: The District may, at its
discretion bill for less hours based on their use of other personnel.
GM Lewis believes that sentence should read that the District may use personnel for other purposes
at its discretion and SROA will not be billed for such.
Call for the question; Motion passed with seven yay votes; Banta, Beard, Burke, Hays, Harrison,
Mobley, and Pederson and one nay vote, Jacknow.
GM Lewis added to Director Jacknow’s point and when we get to the discussions in September to set
the cap for 2027, he will push for it to be included in Exhibit “B” for the 2027 agreement.
President Burke commented that this agreement will be on the SSD Managing Board’s agenda for
Thursday, May 21st. If approved on their side, President Burke would like an email blast to go out to
owners notifying them of this and noted he will also mention it in his next President’s message.
SSD EX-OFFICIO POSITION
President Burke commented on the opening of the non-voting ex-officio position on the SSD Board
that was vacated when Randy Schneider resigned from the SROA Board. As that position takes
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approval of both the SSD Managing Board and the Deschutes County Commissioners, it will take a
bit of time. In the interim, President Burke noted he is available to attend next week’s meeting
although it would simply be as an audience member, not as the ex-officio.
After further discussion, Director Harrison agreed to serve in that ex-officio position.
Treasurer Pederson moved to submit Director Dale Harrison’s name to the SROA ex-officio position
on the Sunriver Service District Managing Board. Seconded by Director Banta, motion passed
unanimously.
The Board then held a brief discussion on assignments for the upcoming term and each were asked
to consider what position might work for them. Board officers for the 2026/27 term will be voted on at
the June meeting, but there are liaison assignments to be considered as well. Vice President Hays
will be reaching out to the Board members individually to discuss what might work for each of them.
There being no other business, President Burke asked for a motion to adjourn the meeting.
Treasurer Pederson moved to adjourn the meeting. Seconded by Director Harrison, motion passed
unanimously.
The meeting adjourned at 11:00 a.m.
A video of the entire public meeting can be viewed on the Sunriver Owners Association’s YouTube
page.
Respectfully submitted,

Keith Mobley, Secretary

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SUNRIVER OWNERS ASSOCIATION
BOARD OF DIRECTORS WORK SESSION
SROA BOARD ROOM
May 15, 2026
DIRECTORS PRESENT: Bill Burke, Pam Hays, Keith Mobley, Clark Pederson, Linda Beard,
Dale Harrison and Brad Banta
DIRECTORS VIA ZOOM: Veronica Jacknow
STAFF PRESENT: James Lewis, Keith Kessaris, Kellie Allen, Keith Wallach, Joe Healy, Jacki
Bue, Richie Villagrana, Scott Reese, and Patti Gentiluomo
President Burke acknowledged outgoing Communications Director Susan Berger (who was
not in attendance) for her long service at SROA. Ms. Berger has been an integral part of
operations at SROA for the past 21 years, with efforts going above and beyond in her
department and other areas. Susan, thank you for all you have done for SROA; you will
definitely be missed.
President Burke also acknowledged Natural Resources Director Patti Gentiluomo who is
celebrating her 20th year at SROA. Things are a lot different than they were 20 years ago in
Sunriver and the responsibilities of that position have grown and changed. Ms. Gentiluomo
and her crew have responded well to that, so thank you Patti for your dedication to SROA.
The meeting was called to order at 11:00 a.m.
OWNERS IN ATTENDANCE (not including Board members): 5
OWNERS FORUM
Matthew Morgan, 10 Grouse Lane, present via Zoom: Mr. Morgan also submitted a letter to
the Board which had been forwarded to each Board member prior to the meeting and
acknowledged as being received. Mr. Morgan discussed citations he received for improper
tree removal and the notification that he did not receive in a timely manner. He asked if such
notifications could also be emailed in addition to using the USPS. Mr. Morgan also requested
relief from his fines based on the notification issues he raised.
GM Lewis noted that he does not see any issue with adding email notifications along with the
USPS mailing as long as we have an email address on file for the owner. This is something
that the Rules & Regulations taskforce can add to their review. As to relief of fines, once
something is administered and adjudicated through the Magistrate those fines stand and the
opportunity for appeal has lapsed. President Burke commented that the Board does not
have the authority to reduce or remove fines.

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Mr. Morgan added that he receives his mail at a post office box so the certified letter was not
delivered (a signature is required for pickup of a certified letter whether to a PO Box or a
stand-alone mail box and it cannot be forwarded) and as such what he received was a
warning. Mr. Morgan noted he regrets not having first contacted SROA about removing the
trees his landscaper recommended for removal and what he felt would have a positive effect
for the Sunriver community.
Vice President Hays asked that GM Lewis follow up with Mr. Morgan regarding this issue with
whichever Board member is assigned at tomorrow’s meeting to Mr. Morgan’s request.
Chris Fosse, 16 Poplar Lane discussed his concerns over the proposed Capital transfer fee.
Mr. Fosse stated he is not in favor of the fee and does not agree with some of the messaging
about the proposal that have been issued by SROA. Mr. Fosse believes that some of the
statements are not factual.
(LETTERS/COMMENTS ACKNOWLEDGED INTO THE RECORD)
Debra Weiss, 2 Colonial Lane had a question about SROA representation on the Sunriver
LaPine Economic Development (SLED) Board and a recommendation in favor of approving a
data center in LaPine over environmental risks.
Carol Conragan, 11 Sandhill Lane, noted her concerns on the agreement between SROA
and the SSD for the enforcement of SROA rules, specifically noise during night time hours.
Carol Barrett, 19 Plover Lane, has concerns about the lack of access to Sunriver golf due to
the membership requirement actions taken by Sunriver Resort last year. Ms. Barrett would
like the Board to take further action.
Sanjay Sharma, 18 Bunker and 18 Vine Maple Lanes, has concerns about the lack of
access to Sunriver golf due to the membership requirements now in place by Sunriver
Resort. Mr. Sharma believes that the Resort is trying to capture the rental market.
Paul Conte, 7 & 8 McKenzie Lane, commented on the proposed amendments to the Design
Manual of Rules & Procedures as submitted by the Design Committee. Mr. Conte’s
comments were about clarity of the text and enforcement.
Kevin Fox, 5 Summit View Lane, commented on the letter to the Scene submitted by owner
Paul Conte regarding a lawsuit filed about the lack of access to Sunriver golf due to
membership requirement actions taken by Sunriver Resort. Mr. Fox asked what the Board’s
actions are in this regard.
Gary Orzell, 4 Verdin Lane, expressed his concerns about SROA rule enforcement noting he
believes that it is important for the Sunriver Police Department to be involved 24/7 for issues
such as parking, noise, etc.
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Christopher Weinman, 23 Meadow House, commented on his concerns about the lack of
access to the Sunriver golf courses due to the membership requirements now in place by
Sunriver Resort and how that specifically impacts owners who rent their properties.
Carol Barrett, 19 Plover Lane noted her concerns about SROA rule enforcement especially
as it relates to noise concerns. Ms. Barrett believes it is important for the Sunriver Police
Department to be involved 24/7 to address such concerns.
Kevin Lafky, 5 Sparks Lane, has concerns about the lack of access to the Sunriver golf
courses due to the membership requirements put in place by Sunriver Resort last year. Mr.
Lafky believes that it is the most negative event to occur in Sunriver in years.
Art Gilbreth, 7 Bachelor Lane, discussed a break-in to his RV at the SROA north storage lot.
Mr. Gilbreth suggested cameras and other security be installed and that he was not
responded to by the SROA general manager.
Terry Dahlquist, 9 Landrise Lane, asked if SROA would be making a public statement as to
a lawsuit against SROA as mentioned by an owner letter in the Scene.

SUNRIVER NATURE CENTER & OREGON OBSERVATORY UPDATE

GM Lewis introduced Shannon Ries, Executive Director and Kayla Rotunno, Development
Director from the Sunriver Nature Center and Observatory and noted they were in
attendance to provide the latest news and developments from the Nature Center and
Observatory. GM Lewis added that for the past two or three years, SROA and SNCO staff
have been meeting on a quarterly basis to discuss interrelated and sometimes contractual
issues. Those discussions include how we share the mission in providing services to our
owners by providing access to everything the SNCO provides via some of the dollars SROA
pays to the Nature Center on an annual basis.
Ms. Ries thanked the Board for the opportunity to address the Board today and gave a SNCO
update presentation.
The Nature Center started as the conservation and ecological conscience of what this
community wanted for its owners and visitors. The Center’s main goals have always been to
protect both this beautiful community and nature. Since its creation, things have grown and
changed with SROA adding its own Natural Resources Department, which has mitigated a lot
of the natural resource challenges.
Ms. Ries noted that she has been on staff at the SNCO for 2.5 years, and back in 2024 the
organization went through a major update and created a strategic plan and goals for the next
five years. Part of that update was to create a new mission statement: “To foster curiosity
and create educational experiences that inspire a deeper connection to space and the
natural world.” The three basic pillars for the organization are the Nature Center which has
been in the community since 1968, the Second Tern Thrift store which opened in 1988 to
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provide some financial stability to the organization, and the Observatory which opened in
1991.
Ms. Ries commented that over the years the partnership with SROA has changed. The SNCO
wants to make sure that they are really listening to the needs of owners and providing
whatever it is that folks are looking for that is possible. Their main areas of focus in relation
to the contract between SROA and the SNCO include wildlife assistance, wildlife
rehabilitation and education, toad migration and conservation projects, Arbor Day and War
on Weeds support, educational lectures and owner benefits including free day and night
time access to the Nature Center and Observatory sponsored by SROA.
There was a brief discussion on the guardrails that the SNCO is implementing this year to
ensure that only owners have access to the perks that SROA pays for them to use.
Kayla Rotunno reviewed the number of owners they were able to capture for 2025 either in
person or via email noting that they will have much better numbers for this year as a result of
the aforementioned guardrails they have put in place and the assistance of Assistant GM
Kessaris in identifying which owners have updated Member Preference cards. Some of the
highlights of what they were able to capture include that 644 owners attended night sky
viewing, 63 wildlife rehab cases were supported, and 12 educational lectures were offered.
Ms. Rotunno noted that in 2025 there were 5,788 field trip students served, 14,327
observatory visitors, 15,077 daytime nature center visitors, 28,883 volunteer hours donated,
and 3,700 cubic yards of items diverted from the landfill through the Second Tern thrift store.
Ms. Rotunno also reported on the progress the organization has made since regrouping in
2024 with campus improvements and accessibility. Their main goal has been to create a
more welcoming and accessible campus overall. The remodel of the amphitheater is
complete along with botanic garden partnerships and aviary improvements. Murals in the
Pozzi classroom will start being produced next week by Vivi Designs, more accessible
pathways and signage are slated to be in place by 2027, and a new Education Pavilion is in
development. This was part of their comprehensive campaign a few years ago when they had
hoped to build a larger museum, an idea that was decided against during the pandemic for a
variety of reasons.
There is however still the desire to build this new Education Pavilion that would provide
additional programming space and allow them to have multiple programs happening at
once. This building will be housed between the observatory and nature center buildings and
will be built in the next couple of years, something Ms. Rotunno said they are all very excited
about.
The SNCO representatives added that the reason all this matters to Sunriver is that it
enhances quality of life, supports visitors and guests, protects Sunriver’s natural character,
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creates educational opportunities, provides meaningful volunteer engagement, and
strengthens community identity.
Several Board members shared some of their personal experiences with the SNCO and the
Board thanked Ms. Ries and Ms. Rotunno for being here today and providing their update.

SUMMER HIRING UPDATE

Recreation Director Scott Reese reported that hiring for the summer months is going well
and things are looking good. We have approximately 24 guest services representatives that
will be returning this summer so we are looking solid in that area. We also have returning
pickleball instructors and we are finalizing tennis instructors now. In terms of aquatics, we
have a lot of returning lifeguards, approximately 45, which is great as they are already
familiar with the facility and the operations. Additionally, there are 17 guards currently going
through their training and certification process and 12 attendants lined up. This will be a first
job for a number of the attendants so we have both the opportunity to teach them about our
operations but also introduce them into the workforce in general. We will continue to look for
guards throughout the summer as we often times have guards who go on vacation or have to
leave early for school obligations.
Events wise, we are very happy to have Kaitlyn Horvath on board. Ms. Horvath is doing an
incredible job and events are going very well. As we head into the season where more events
like Turf Tunes, family reunions, weddings, etc. are going on we are looking to fill some event
assistant positions. Assistant GM Kessaris added that we just received acceptance from the
individual we offered the Event Coordinator position and she is slated to start on June 1st.
Mr. Kessaris also noted the Sunriver Chamber event was held for 240 middle school
students with the help of a number of volunteers, Director Harrison included. These
individuals assist the students with information and/or expertise on a particular career path
they might want to choose once they complete high school by talking to someone already in
that field. Director Harrison commented that the event was very well done. There was plenty
of food for the kids and it was very well orchestrated and fun for everybody. Assistant GM
also expressed his thanks to Scott and his team at SHARC for helping to fill the gaps in the
events department over the past few months. There are a number of lifeguards who can now
set a banquet table expertly!
Assistant GM noted our tennis pro from last year will be returning again this year and that
there are already 260 players signed up for this year’s Sunriver Solstice tournament
scheduled for the last weekend in June. New this year will be the addition of a junior
tournament the weekend before the Solstice tournament, so tennis is going to be very busy
this summer.
Mr. Reese also expressed his huge thanks to HR Director Kellie Allen for on boarding all
these employees, starting them out on the right foot and really setting them up for success.
It’s by no means a small task and Ms. Allen does a fantastic job at it.
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Assistant GM Kessaris also commended Aquatics Manager Chris Purdy who has put
together a great program for new and returning lifeguards by creating the ability for
employees to move through a progression that benefits them now and into the future.

FIRE WORKGROUP UPDATE

There were 24 owners who submitted their names for consideration to be part of the
workgroup which is a testament to the willingness of Sunriver owners to get involved. That
information has been forwarded to the three board liaisons, Directors Banta, Beard, and
Harrison for their review. Next week, GM Lewis and Natural Resources Director Patti
Gentiluomo will be working with the liaisons from the Board to make decisions as to who will
be part of the workgroup and meetings will be scheduled after that.
The purpose of the effort is the education to owners and feedback on every element from the
design manual to rules to state guidelines, best practices, etc. on making Sunriver as fire
safe as possible.
Directors Beard, Harrison, and Banta who will serve as liaisons are looking forward to getting
started. Director Harrison, who along with Director Beard is serving on a similar regional
effort noted that there is now a model home people can look at in LaPine. The owners of the
home have agreed to have their property serve as an example of hardening a home and
providing that critical space between a structure and certain trees to reduce the risk of fire.

ADMISSIONS MODEL WORKGROUP UPDATE

As of the end of April, we are 107 ahead of where we were last year for Member Preference
Program (MPP) purchases. Combined with extended household and commercial MPP
purchases we are 55 ahead of the same time in 2025 for a total of 3854. We will see another
big push for updates and or new card purchases over the Memorial Day weekend.
The Recreation Plus Program (RPP) currently has 813 homes or condos enrolled in the
program which is down by 16 from last year at this time, but again we will see a push over the
Memorial Day weekend in this area as well. Mr. Kessaris also noted that one of the property
managers, Vacasa, who have always had a large number of properties enrolled in the RPP
program has been purchased by Avari and they have already put all those homes on the
program for 2026.
SHARC admissions year-to-date for MPP are 12,446 which is 641 less than last year at the
end of April. RPP admissions are at 15,519, which is 339 less than the same time last year.
Some of that is attributable to the mild winter and early spring we had allowing owners and
guests to be outside recreating instead of at the indoor pool. Gate admissions are at 1,750,
which is up 115 from a year ago. Total admissions are 29,715 compared to 30,580 in 2025.
Assistant GM Kessaris reported the Member Pool will be open for Memorial Day weekend
then will close until June 12th when it will be open seven days a week for the summer season.
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Guest passes redeemed year-to-date total 1,289 up 28 from last year at the same time.
MPP revenue is currently at $393,660 against the budget of $687,250 and RPP is at
$2,407,703 against the budget of $2,662,500. Gate revenue is at $42,170 against the budget
of $696,550 although gate revenue really isn’t realized fully until the summer months.
Event revenue is at $22,548 for the year versus $34,469 at this time last year. Part of that is
tied to sponsorship revenue and because some of the sponsorship revenue, especially for
the recently held Home Expo was paid for in 2025. There is $80k in business currently on the
books and as was mentioned earlier, Kaitlyn is doing a fantastic job. Mr. Kessaris also
projects approximately $31k from the upcoming Turf Tunes, Uncorked and Oktoberfest
events.
The Reef Café at SHARC will be opening for Memorial Day weekend and then they will be
open on the weekends only for the first two weekends in June. They will open fully for the
summer on June 12th. They are also changing their hours to open an hour earlier than in past
years. Their new hours will be 10 A.M. – 7 P.M., seven days a week and they will have some
morning snacks and coffee available.

RULES & REGULATIONS TASKFORCE UPDATE

GM Lewis reported the taskforce held their eighth meeting this past week. The sub-groups
that were created have submitted their work back to the taskforce and together the group
has addressed a number of issues. GM Lewis will now take all the input and produce Draft
#2 after which the taskforce will meet to review the entire document with the goal to finalize
any additional changes so the document can be moved on to the Covenants Committee.
Once the Covenants Committee completes their review and sends it back to the taskforce
with any recommendations, the document will come to the Board. Like all changes to these
type documents, owners will then have a 60-day opportunity to comment on the proposed
changes once the final draft comes to the Board for a first reading. GM Lewis noted it’s
important to take the necessary time to make sure that we get it done right and if that takes
longer than we originally projected it’s not a crucial setback. GM Lewis noted that there will
also be a Sunriver You presentation on the proposed changes.

TDS UPDATE
GM Lewis reported that with regard to the construction, TDS is done with the main lines and
at this point they anticipate being done with the drops to individual homes/condos by the
end of October. This is the fiber between the main line/street and the dwelling. The biggest
issues and challenges have been with owners trying to call to activate their service, billings
between TDS and owners and billings between TDS and SROA as once a property is activated
it converts over to SROA sending the owner the bill for the fiber only. If an owner has other
services such as television or phone services, they will still receive a bill from TDS for that.

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Since TDS converted their internal billing system last November there have been a lot of
issues with SROA not receiving the lists of properties that have been connected to the
service, owners getting double billed, techs not showing up for appointments to connect
properties, etc. To that end, SROA staff met with TDS a week ago, which included some of
TDS’s senior vice presidents and a number of new TDS people from billing and IT that
participated. They are all taking an active role as they realize this is a significant portion of
their business in south county and they are committed to addressing the on-going issues we
are experiencing. Another meeting is planned for next week as SROA staff is meeting with
them every two weeks instead of monthly, to get these issues addressed. It has all been very
frustrating for owners and staff and GM Lewis continues to press the point with them on their
lack of knowledgeable customer service and their internal issues that are affecting staff and
the owners and requiring many staff hours on SROA’s end to resolve.
We currently have approximately 1,300 owners who have activated their service, which is
only about half of those who are eligible to be connected to the new service. So, there are a
lot of properties that are ready to be connected but those owners have not called TDS to
schedule a time for the technician to come to their house and complete that connection.
That’s a sizeable number of owners who have not yet scheduled an appointment to have the
new equipment installed and receive the new service. Staff is going to be reminding owners
both in the Scene and via any email blasts that are sent out that if they have received a
notice from TDS that they are now eligible to be connected, they need to get that
appointment scheduled. Ultimately what’s going to happen is we are going to get to the end
of the year and are going to have a lot of owners that have been notified months ago all
wanting to get an appointment time scheduled and they may end up having to wait longer for
a tech to be available. Additionally, TDS is at some point going to cut that coax service and
owners will lose their internet connection entirely until they get connected to the new
service.

EXECUTIVE SESSION

Director Mobley moved to recess the public meeting, adjourn to Executive Session under the
authority given in the SROA Bylaws, Article 4, Section 11 to discuss contractual, personnel,
and legal matters that may be subject to a claim of privilege. Seconded by Director Banta,
the motion passed unanimously.
The public meeting recessed at 12:30 P.M.
The public meeting reconvened 2:00 P.M.

CAPITAL TRANSFER FEE CAMPAIGN UPDATE

GM Lewis reported there is a capital transfer fee campaign team that has been meeting and
discussing how to best advertise the Board’s position as advocates for this fee to be
approved by owners in the upcoming election this summer. There is an entire webpage at
sunriverowners.org under the Owners dropdown menu that explains the ballot measure and
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includes a list of frequently asked questions as well as the capital transfer fee PowerPoint
presentation.
There will be a live forum presentation on Saturday, May 23rd beginning at 9:30 A.M. at
SHARC which will also be taped and added to the webpage dedicated to this issue and on
Saturday, June 23rd a virtual Sunriver You forum will be held at 4 P.M. It was noted you must
sign up on the Sunriver You webpage to attend that. We’ve also had board members and
other owners available to answer questions at the Owner Happy Hours, which are held the
first Saturday of each month beginning at 4 P.M. at SHARC. Another one of those will be held
on June 6th, however there is no Owners Happy Hour in July as it falls on July 4th. Assistant GM
Kessaris added that two meetings have been held with two different realty groups as well as
one with the local property managers. Treasurer Pederson added that his Treasurer’s article
in the June Scene will be totally dedicated to the proposed capital transfer fee.
Treasurer Pederson also noted that owners will have the opportunity to submit a pro/con
statement in the voter’s pamphlet of 100 words or less and that the election will all be
conducted electronically unless an owner specifically requests a paper ballot or we do not
have an email on file for them. The campaign team will meet again June 17th.

OTHER BUSINESS

GM Lewis announced that Randy Schneider has tendered his resignation from the Board
which brings forward the issue of filling that vacancy. President Burke thanked Mr. Schneider
for his service not just to the Board but to the community as a whole. He has always been
very engaged with the community and the board meetings and his efforts are very much
appreciated.
President Burke commented he wanted to lay out the options the Board has to fill that
vacancy and noted he is not looking for decision to be made today, this is merely for
discussion purposes. The SROA Bylaws provide the Board the ability to appoint someone to
that vacant position and there has not been one particular way that vacancies have been
filled in the past. One way to fill the position would be for the fourth place vote getter in the
annual election be given the remaining term on the resigning members term, which was
done several years ago when a vacancy needed to be filled. However, this year we only have
three candidates so that approach would be a non-starter unless there were a significant
number of write-in votes for an individual.
Another way is to look at bringing back a previous board member, which has also been done
more than once in the past and can be helpful if there is a certain skill set we are in need of.
Additionally, we could open it up to applicants which is more labor intensive.
In answer to a question from Director Banta, President Burke agreed that while we don’t
have a fourth candidate in this year’s election we could definitely look at the previous
elections. President Burke commented that he has requested an updated list of previous
board members from staff that can be reviewed too. One thing to consider is that those
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people might have conditions of when they are available and what they can commit to. There
are assignments required from all board members in addition to just the monthly meetings.
Additionally, we will have to replace Mr. Schneider as the ex-officio to the SSD and select a
different assistant secretary but in June the Board will also need to choose officers for the
2026-27 term.
Treasurer Pederson, for the benefit of those who may be watching, clarified that the SROA
Bylaws allow a vacancy on the board to be filled by a vote of the existing Board. It does not go
out to a vote of all the owners. Treasurer Pederson added that the Board may also want to
consider waiting until the new board in seated in August to fill that vacancy as it does not
have a time limit in which it has to be filled by.
Directors Beard and Jacknow both agree that filling that position with a prior board member
would be ideal since there is only a year and two months left on the term that was vacated
and since the learning curve, especially in that first year, can be a lot.
President Burke asked the Board to consider these options and come back to the June
meeting with their input.
There being no other business, President Burke asked for a motion to adjourn the meeting.
Director Banta moved to adjourn the meeting. Seconded by Director Pederson, motion
passed unanimously.
The meeting adjourned at 2:25 P.M.
A video of the entire public meeting can be viewed on the Sunriver Owners Association’s
YouTube page.
Respectfully submitted,

Keith Mobley, Secretary

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