On the agenda: Prineville meeting — Data Center (Jan 28)

1. Meeting Materials
Board of Commissioners Meeting Materials
Documents:
BOARD OF COMMISSIONERS PACKET 01-28-2026.PDF
BOARD OF COMMISSIONERS AGENDA 01-28-2026.PDF
BOARD OF COMMISSIONERS MINUTES 01-28-2026.PDF
BOARD OF COMMISSIONERS SUPPORTING DOC 01-28-2026.PDF

County Administration
300 NE 3rd St, Third Floor
Prineville, OR 97754
541-447-6555
[email protected]

Crook County
Board of County Commissioners
Wednesday, January 28, 2026 at 9:00 AM

Crook County Administration Conference Room | 203 NE Court St. |
Prineville OR
Members of the public and media are welcome to attend in person or via Zoom: 1-253215-8782; Meeting ID: 962 4214 4333; Passcode: 970900
Commissioners: Seth Crawford, Chair; Brian Barney; Susan Hermreck

Work Session Agenda

Public Comment
Please note that each speaker is limited to a maximum of 5 minutes. This guideline helps
ensure that everyone has an equal opportunity to speak.

Discussion
1.

Barb Wire Pit Mining Lease
Requester:
Brad Haynes, CCRD Superintendent

2.

USDA APHIS Wildlife Services Agreement Renewal
Requester:
Jacquie Davis, Landfill Director

3.

Community Development Monthly Update for November and December 2025
Requester:
John Eisler, Community Development Director
Presenter(s):
John Eisler, Community Development Director
Randy Davis, Building Official

Manager Report
4.

Landfill Update
Page 1 of 36

Commissioner Updates
Executive Session
5.

None scheduled.

Notice and Disclaimer
The Crook County Board of Commissioners is the governing body of Crook County,
Oregon, and holds public meetings (generally on the first and third Wednesday of each
month) to deliberate upon matters of County concern. As part of its efforts to keep the
public apprised of its activities, the Crook County Board of County Commissioners has
published this PDF file. This file contains the material to be presented before the Board
of County Commissioners for its next scheduled regular meeting.
Please note that while County staff members make a dedicated effort to keep this file up
to date, documents and content may be added, removed, or changed between when
this file is posted online and when the Board of County Commissioners meeting is held.
The material contained herein may be changed at any time, with or without notice.
Crook County makes no warranty of any kind, express or implied, including any
warranty of merchantability, accuracy, fitness for a particular purpose, or for any
other matter. The County is not responsible for possible errors, omissions,
misuse, or misinterpretation.
Please also note that this file does not contain any material scheduled to be discussed
at an executive session, or material the access to which may be restricted under the
terms of Oregon law.
If you are interested in obtaining additional copies of any of the documents contained
herein, they may be obtained by completing a Crook County Public Records Request
form. Request forms are available on the County's website or at the County
Administration office.
Additional Items
Additional items may be discussed that arise too late to be included as a part of this
notice. For information about adding agenda items, please contact the County
Administration office at 541- 447-6555. Crook County encourages persons with
disabilities to participate in all programs and activities. This event/location is accessible
to people with disabilities. If you need accommodation to make participation possible,
please call (541) 447-6555.
Contact: Seth Crawford ([email protected] (541) 447-6555) | Agenda
published on January 27, 2026.

Page 2 of 36

Agenda Item Request

Date of Meeting:

January 28, 2026

Subject:
Barb Wire Pit Mining Lease
Background and Policy Implications:
This has been utilized in the past and helped with the maintenance in two district D-1
and D-2 for fixing and graveling roads. This has been a strategic location and will serve
Crook County needs for present and future. Requesting to lease Desert Creek LLC,
Barb Wire Pit for rock crushing 30,000 tons in strategic area for road maintenance on
gravel roads, Deschutes County would also purchase up to 60,000 tons from this lease.
Budget/Fiscal Impacts:
This has been budgeted through the Rock Crush GL and will probably span into
FY26/27 timeline.
Requester:
Brad Haynes, CCRD Superintendent
Presenter(s):
Brad Haynes, CCRD Superintendent
Legal Review (only if requested):

Elected official sponsor (if applicable):

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Page 11 of 36

Agenda Item Request

Date of Meeting:

January 28, 2026

Subject:
USDA APHIS Wildlife Services Agreement Renewal
Background and Policy Implications:
USDA provides services to the Crook County Landfill for Vector Control as required by
the Solid Waste Permit. This will renew services with USDA for 2026.
Budget/Fiscal Impacts:
Requester:
Jacquie Davis, Landfill Director
Presenter(s):
Jacquie Davis, Landfill Director
Legal Review (only if requested):

Elected official sponsor (if applicable):

Page 12 of 36

USDA APHIS WILDLIFE SERVICES
WORK AND FINANCIAL PLAN

COOPERATOR:
COOPERATIVE AGREEMENT NO.:
ACCOUNT WBS:
AGREEMENT DATES:
AGREEMENT AMOUNT:

CROOK COUNTY LANDFILL
26-7341-7393-RA
AP.RA.RX41.73.0293
July 1, 2026 – June 30, 2027
$15,750.00

Pursuant to Cooperative Service Agreement No. 23-7341-7393-RA between Crook County Landfill and the United
States Department of Agriculture, Animal and Plant Health Inspection Service, Wildlife Services (APHIS-WS), this
Work and Financial Plan defines the objectives, plan of action, resources, and budget for cooperative wildlife
services program.
OBJECTIVES/GOALS
APHIS-WS objective is to provide professional wildlife management assistance to reduce or manage damage caused
by ravens, starlings, and other nuisance wildlife to protect property and human health and safety.
Specific goals are:
1. To provide direct assistance for Crook County Landfill from wildlife conflicts or damage.
2. To provide direct assistance in the form of educational information.
PLAN OF ACTION
The objectives of the wildlife damage management program will be accomplished in the following manner:
1. APHIS-WS will provide technical assistance and or direct management at times and locations for where it is
determined there is a need to resolve problems caused by wildlife. Management efforts will be directed
towards specific offending individuals or local groups of animals. Method selection will be based on an
evaluation of selectivity, humaneness, human safety, effectiveness, legality, and practicality.
Technical Assistance: Wildlife Services’ personnel may provide verbal or written advice, recommendations,
information, demonstrations, or training to use in managing wildlife damage problems. Generally,
implementation of technical assistance recommendations is the responsibility of the resource/property owner.
Direct Management: Direct management is usually provided when the resource/property owner’s efforts
have proven ineffective and or technical assistance alone is inadequate. Direct management
methods/techniques may include trap equipment, shooting, and other methods as mutually agreed upon.
2. APHIS-WS District Supervisor, Shane Koyle, in La Grande, Oregon, will supervise this project, (541) 9637947. This project will be monitored by Jeff Flores, Acting State Director, in Sacramento, California, (916)
979-2029.
3. APHIS-WS will invoice Crook County Landfill monthly for actual costs incurred in providing service, not to
exceed $15,750.00, provided there are billable expenses posted at the time of billing for the month of service.
In some cases, the work is done during the period of performance, but expenses post outside of the
agreement end date, resulting in a final invoice one month after the period of performance has ended.
4. In accordance with the Debt Collection Improvement Act (DCIA) of 1996, bills issued by APHIS-WS are
due and payable within 30 days of the invoice date. The DCIA requires that all debts older than 120 days be
forwarded to debt collection centers or commercial collection agencies for more aggressive action. Debtors
have the option to verify, challenge and compromise claims, and have access to administrative appeals
procedures which are both reasonable and protect the interests of the United States.
PROCUREMENT
Crook County Landfill understands that additional supplies and equipment may need to be purchased under this
agreement to replace consumed, damaged, or lost supplies/equipment. Any items remaining at the end of the
agreement will remain in the possession of APHIS-WS.

Page 13 of 36

APHIS-WS Agreement Number: 26-7341-7393-RA
APHIS-WS WBS: AP.RA.RX41.73.0293

STIPULATIONS AND RESTRICTIONS:
1. All operations shall have the joint concurrence of APHIS-WS and Crook County Landfill and shall be under
the direct supervision of APHIS-WS. APHIS-WS will conduct the program in accordance with its
established operating policies and all applicable state and federal laws and regulations.
2. APHIS-WS will cooperate with the Oregon Department of Fish and Wildlife, the U.S. Fish and Wildlife
Service, Oregon Department of Transportation, Oregon Fire marshal’s Office, county and local city
governments, and other entities to ensure compliance with Federal, State, and local laws and regulations.
3. Wildlife Damage Management: A Work Initiation Document for Wildlife Damage Management (WS Form
12A), a Work Initiation Document for Wildlife Damage Management – Multiple Resource Owners (WS
Form 12B) or a Work Initiation Document for Management of Wildlife Damage on Urban Properties (WS
Form 12C) will be executed between APHIS-WS and the landowner, lessee, or administrator before any
APHIS-WS work is conducted.
COST ESTIMATE FOR SERVICES:
Salary, including possible overtime, differentials, benefits, vehicle including maintenance and repairs, supplies and
material costs are charged at actual cost as well as assessed APHIS-WS indirect and pooled job costs. The
distribution of the budget for this work plan may vary as necessary to accomplish the purpose of this Agreement.

2

Page 14 of 36

APHIS-WS Agreement Number: 26-7341-7393-RA
APHIS-WS WBS: AP.RA.RX41.73.0293

AUTHORIZATION:
CROOK COUNTY LANDFILL
300 NE 3rd St
Prineville, OR 97754
TIN# 93-6002290

Commissioner Seth Crawford, Crook County

Date

Commissioner Susan Hermreck, Crook County

Date

Commissioner Brian Barney, Crook County

Date

UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
WILDLIFE SERVICES

Jeff Flores, Acting State Director, Oregon

Date

Wendy Anderson, Western Regional Director

Date

3

Page 15 of 36

APHIS-WS Agreement Number: 26-7341-7393-RA
APHIS-WS WBS: AP.RA.RX41.73.0293

FINANCIAL PLAN
For the Disbursement of Funds From
CROOK COUNTY LANDFILL to
USDA APHIS Wildlife Services
for
Bird Management at Landfill
from
July 1, 2026
to
June 30, 2027
Cost Element
Personnel Compensation
Travel
Vehicles
Other Services
Supplies and Materials
Equipment

$
$
$
$
$
$

Full Cost
9,524.65
1,502.31
552.62
407.36
400.00

Subtotal (Direct Charges)

$

12,386.94

Pooled Job Costs
Indirect Costs
Aviation Flat Rate
Collection
Agreement Total

11.00%
16.15%

$
$

1,362.56
2,000.50

$

-

$

15,750.00

The distribution of the budget from this Financial Plan may vary as
necessary to accomplish the purpose of this agreement, but may not
exceed: $15,750.00

4

Page 16 of 36

Agenda Item Request

Date of Meeting:

January 28, 2026

Subject:
Community Development Monthly Update for November and December 2025
Background and Policy Implications:
Update on Department services, including permit and application activity.
Budget/Fiscal Impacts:
Requester:
John Eisler, Community Development Director
Presenter(s):
John Eisler, Community Development Director
Randy Davis, Building Official

Legal Review (only if requested):

Elected official sponsor (if applicable):

Page 17 of 36

Community Development Department
Mailing: 300 NE Third St. RM 12, Prineville, OR 97754

MEMO

□ Phone: 541-447-3211

TO:

Crook County Board of Commissioners

FROM:

John Eisler, Community Development Director
Randy Davis, Building Official

DATE:

December 3, 2025

SUBJECT:
Community Development Activity Update – November 2025
______________________________________________________________________________________

Below is a summary of building, planning, onsite, and code enforcement activity for the last
month.

Building:
Permits issued summary (November):
Permit Type
New Residential Dwellings (Site Built or
Manufactured)
Commercial (plumbing, electrical, structural,
etc.)
Residential Permits (plumbing, electrical,
mechanical etc.)
Residential Structural (shops, etc.)
Other (e.g. demo)
TOTAL

Number of Permits
7
33
103
34
2
179

Comparisons:
Time Frame
November 2025
November 2024
YTD 2025
YTD 2024
Fiscal YTD 2025-26
Fiscal YTD Comparison 2024-25

Permits
179
138
2011
1896
967
927

Page 18 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 2

Building Fiscal YTD
Comparisons July - Nov
1128

21-22

1056

22-23

877

927

967

23-24

24-25

25-26

Active Permits:
Permit Type
Dwellings (Site Built or Manufactured)
Other Residential Permits
Commercial Permits

Amount Still Active as of end of November
169
768
327

Active Permits
Commercial
Permits
26%

Dwellings (Site
Built or
Manufactured)
13%

Other Residential
Permits
61%

Page 19 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 3

Daily Inspections:
Inspection Type
Residential
Commercial
All

Amount this month
755
234
989

Larger Projects Under Construction:
Apple Data Center
PRN1 Retrofit
Rooster Restaurant/Bar
Convenience Store
Reserve at Ochoco Creek - Apartments
Cabins at Brasada Ranch
9,000 SQ FT Commercial Office & Shop for Auto Detailing
Oppidan Data Center
Forest Service Bldg – Lamonta
Prineville Apartments (Ochoco Lumber)
Crooked Tails Addition
CV International – 72,187 sq ft Manufacturing Facility
River View Court RV Park Expansion
Central OR Processing Expansion

Larger Projects Under Review or Incoming:
Wood Pellet & Brick Mill – Bus Evans Ln
CCMS Addition of Wrestling Room

Page 20 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 4

Planning:
Applications received:
Application Type
Appeals
Variance
Site Plan Review
Agricultural Exempt
Land Partition
Combine/Un-Combine Lots
Road Approach
Boundary Line Adjustment
Destination Resort
Conditional Use
Miscellaneous
Sign
Extension
Subdivision
Amendment
Road Name/Rename
Lot of Record
Vested Right
TOTAL

# of Applications (November)
0
0
17
0
1
0
1
1
0
0
3
0
0
0
0
0
1
0
24

YTD
0
1
207
2
8
1
29
12
0
5
31
0
2
2
5
1
2
0
308

Comparisons:
Time Frame
November 2025
November 2024
YTD 2025
YTD 2024
Fiscal YTD 2025-26
Fiscal YTD Comparison 2024-25

Permits
24
14
308
280
130
138

Page 21 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 5

Planning Fiscal YTD
Comparisons July - Nov
252

156
125

21-22

22-23

23-24

138

130

24-25

25-26

Notable County Land Use Applications:
Request
COLW Appeal of non-farm decision
Verizon Tower
Code Updates
Transportation Safety Action Plan
Aggregate Mining Conditional Use – Hegele
– O’Neil
Hidden Canyon Phase 1

Status
PC Deliberations Dec 17
PC Hearing Dec 17
PC Hearing Dec 10
Paused
PC Hearing TBD
PC Hearing tentatively February

Page 22 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 6

Notable City Land Use Applications:
Request
GOAL 5 inventory and code update
Grocery Bandit vacant lot zone change –
industrial to commercial
Economic Opportunity Analysis (EOA)
New Subdivision in Ironhorse South of BBE
Housing Development in NW portion of City
City RFP to design water and sewer ext for
unconnected areas in City limits & UGB
ASR 2 well
Spurs sculpture

Status
Awaiting grant award
Application
Tentative adoption Feb 2026
Mostly finalized – awaiting application
Prelim work/discussions with landowners –
ongoing
Awarded to Anderson Perry, currently
includes all areas in City limits and SE
portion of the County inside the UGB
Well complete – awaiting building and
motor
Community effort to move the spurs out of
the “Y”, potentially to a grassy area in the
plaza near the wall. The county will need to
weigh in as this is technically County
property.

Page 23 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 7

On-Site:

Applications (November):
Application Type
Residential Authorization
Commercial Authorization
Construction Permit (Residential)
Construction Permit (Commercial)
Repair (Major) - Residential
Repair (Minor) - Residential
Repair (Major) – Commercial
Repair (Minor) - Commercial
Residential Site Evaluation
Commercial Site Evaluation
Alteration (Minor) – Residential
Alteration (Major) – Residential
Alteration (Minor) - Commercial
TOTAL

Number of Applications
3
0
6
1
3
2
0
0
4
0
0
1
0
20

Comparisons:
Time Frame
November 2025
November 2024
YTD 2025
YTD 2024
Fiscal YTD 2025-26
Fiscal YTD Comparison 2024-25

Permits
20
10
218
187
109
89

On-Site Fiscal YTD
Comparisons July - Nov
161
102

21-22

22-23

109

91

89

23-24

24-25

25-26

Page 24 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 8

Code Compliance:
Case Activity:

Total Cases:

Opened in November:
Closed in November:

5
10

Opened:
Closed:

95
79

Case Load (Total violations from open cases):
Year
YTD 2025

Building

Land Use

Waste

Septic

55

46

16

19

Open Cases
Violation byCategory
Septic
Waste
Land Use
Building

0

10

20

30

40

50

60

Page 25 of 36

Community Development Department
Mailing: 300 NE Third St. RM 12, Prineville, OR 97754

MEMO

□ Phone: 541-447-3211

TO:

Crook County Board of Commissioners

FROM:

John Eisler, Community Development Director
Randy Davis, Building Official

DATE:

January 20, 2026

SUBJECT:
Community Development Activity Update – December 2025
______________________________________________________________________________________

Below is a summary of building, planning, onsite, and code enforcement activity for the last
month.

Building:
Permits issued summary (December):
Permit Type
New Residential Dwellings (Site Built or
Manufactured)
Commercial (plumbing, electrical, structural,
etc.)
Residential Permits (plumbing, electrical,
mechanical etc.)
Residential Structural (shops, etc.)
Other (e.g. demo)
TOTAL

Number of Permits
6
38
73
23
3
143

Comparisons:
Time Frame
December 2025
December 2024
YTD 2025
YTD 2024
Fiscal YTD 2025-26
Fiscal YTD Comparison 2024-25

Permits
143
129
2161
2031
1113
1060

Page 26 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 2

Building Fiscal YTD
Comparisons July - Dec

1291

21-22

1201

22-23

1008

1060

1113

23-24

24-25

25-26

Active Permits:
Permit Type
Dwellings (Site Built or Manufactured)
Other Residential Permits
Commercial Permits

Amount Still Active as of end of December
159
697
323

Active Permits
Dwellings (Site
Built or
Manufactured)
14%

Commercial
Permits
27%

Other Residential
Permits
59%

Page 27 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 3

Daily Inspections:
Inspection Type
Residential
Commercial
All

Amount this month
779
241
1020

Larger Projects Under Construction:
Apple Data Center
PRN1 Retrofit
Reserve at Ochoco Creek - Apartments
Cabins at Brasada Ranch
9,000 SQ FT Commercial Office & Shop for Auto Detailing
Oppidan Data Center
Forest Service Bldg – Lamonta
Prineville Apartments (Ochoco Lumber)
Crooked Tails Addition
CV International – 72,187 sq ft Manufacturing Facility
River View Court RV Park Expansion
Central OR Processing Expansion
Cadillac’s
Horseshoe Tenant Improvement
Larger Projects Under Review or Incoming:
Wood Pellet & Brick Mill – Bus Evans Ln
Brasada Ranch Addition “The Barn”

Page 28 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 4

Planning:
Applications received:
Application Type
Appeals
Variance
Site Plan Review
Agricultural Exempt
Land Partition
Combine/Un-Combine Lots
Road Approach
Boundary Line Adjustment
Destination Resort
Conditional Use
Miscellaneous
Flood Hazard
Sign
Extension
Subdivision
Amendment
Road Name/Rename
Lot of Record
Vested Right
TOTAL

# of Applications (December)
0
0
17
0
1
0
4
1
0
1
2
1
1
0
0
1
0
0
0
29

YTD
0
1
224
2
9
1
33
13
0
6
33
1
1
2
2
6
1
2
0
337

Comparisons:
Time Frame
December 2025
December 2024
YTD 2025
YTD 2024
Fiscal YTD 2025-26
Fiscal YTD Comparison 2024-25

Permits
29
25
337
306
158
162

Page 29 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 5

Planning Fiscal YTD
Comparisons July - Dec
288
168

21-22

22-23

142

23-24

162

158

24-25

25-26

Notable County Land Use Applications:
Request
Verizon Tower
Code Updates
Transportation Safety Action Plan
Aggregate Mining Conditional Use – Hegele
– O’Neil
Hidden Canyon Phase 1
Aggregate Mining Comp Plan Amendment &
CU – GP LLC – O’Neil

Status
PC Hearing Continued to Jan 14
BOCC 2nd reading Jan 21
Paused
PC Hearing TBD
PC Hearing tentatively March
PC Hearing tentatively March

Page 30 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 6

Notable City Land Use Applications:
Request
Contribution to OFP
Middle-Income Revolving Loan program
(MIRL)
GOAL 5 inventory and code update

Grocery Bandit vacant lot zone change –
industrial to commercial
Economic Opportunity Analysis (EOA)
New Subdivision in Ironhorse South of BBE
Housing Development in NW portion of City
ASR 2 well

Status
City Council authorized contribution of
$5,000 to OFP.
Looking into how this State program could
be utilized in our community.
Received this grant award but did not
receive the land use code update grant. The
State also could not run the grant. Without
that there are too many unknowns. I
ultimately declined the grant and requested
funds be moved to general code update as
part of housing analysis. Fingers crossed.
Approved by Council
Tentative adoption Feb 2026, still waiting
for land use attorney to give go ahead.
Mostly finalized – awaiting application
Prelim work/discussions with landowners –
ongoing
Well complete – awaiting building
construction.

Page 31 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 7

On-Site:

Applications (December):
Application Type
Residential Authorization
Commercial Authorization
Construction Permit (Residential)
Construction Permit (Commercial)
Repair (Major) - Residential
Repair (Minor) - Residential
Repair (Major) – Commercial
Repair (Minor) - Commercial
Residential Site Evaluation
Commercial Site Evaluation
Alteration (Minor) – Residential
Alteration (Major) – Residential
Alteration (Minor) - Commercial
TOTAL

Number of Applications
6
0
3
0
1
2
0
0
5
1
0
0
0
18

Comparisons:
Time Frame
December 2025
December 2024
YTD 2025
YTD 2024
Fiscal YTD 2025-26
Fiscal YTD Comparison 2024-25

Permits
18
26
236
213
127
115

On-Site Fiscal YTD
Comparisons July - Dec
185

113

21-22

22-23

102

23-24

115

24-25

127

25-26

Page 32 of 36

Crook County Court
RE: CDD Activity Update
January 21, 2026
Page 8

Code Compliance:
Case Activity:

Total Cases:

Opened in December: 8
Closed in December: 7

Opened: 103
Closed: 86

Code Enforcement Opened
Cases
5 Year History
150
100
50
0

2021

2022

2023

2024

2025

Case Load (Total violations from open cases):
Year
YTD 2025

Building

Land Use

Waste

Septic

Road ROW

58

50

18

20

2

Open Cases
Violation byCategory
Road ROW
Septic
Waste
Land Use
Building

0

20

40

60

80

Page 33 of 36

Crook County Landfill Quarterly Report
Reporting Period: Q4
Prepared by: Jacquie Davis, Director
Date: January 21th , 2026

1. Executive Summary
Highlights this quarter:
• Hired Landfill Manager
• Implemented RecycleOn Oregon PRO Trailer
• Held free HHW (Household Hazardous Waste) Event
• Septage hauler agreement extension with Muck Septic completed.
• Extended property lease with Taylor NW for an additional 90 days in exchange for $20K
worth of ¾” minus material.
Concerns or corrective actions underway: N/A

2. Landfill Operations Summary
Total waste received (tons): 13,947.0 Tons
o

18.6% increase over Q3 (Cont. Soil accounted for 3,500 tons in Q4)

Commercial: 10,711.3 Tons
o

29.56% increase over Q3

Self-Haul: 3235.7 Tons
o

-7.33% decrease from Q3

Average daily tonnage: 183.5 Tons
Operational notes:
• TopCon GPS system for landfill equipment that went down in Q3 is back up and running.
• Three unmanned kiosk screens failed. Landfill manager replaced the touch screens and
fixed the issue.

3. Regulatory Compliance & Environmental Monitoring

Landfill Gas Monitoring:
• Q4 SEM Testing. Methane exceedances or actions required: Five locations within Cell 4
exceeded the 200-ppm limit. Landfill operators successfully remediated the areas and
passed the thirty-day re-monitor test.
Leachate Management:
• N/A

Page 34 of 36

Inspection Results:
• N/A
Training completed this quarter:
• Annual Confined Spaces Training
• Annual Bloodborne Pathogens Training

4. Recycling & Waste Diversion

Total Waste Diverted: 261.69 Tons
o 137.75% increase over Q3 (increase due to sale of wood chips/mulch for
ground amendment due to weather).
Education & outreach efforts:
• Updated landfill website to RecycleOn Oregon PRO Trailer options. Landfill Director
presented and BOC meeting to inform commissioners and audience members of the new
program.

5. Financials

Revenues collected (by category):
• Septic Self Haul YTD: $18,845.00 (45%)*
• Septic Charge Account YTD: $136,800.00 (70%)*
• Solid Waste Self Haul YTD: $498,152.00 (52%)*
• Solid Waste Charge Account YTD: $882,086.00 (51%)*
• Recycling YTD: $32,832.00 (6%)*
Expenses: Total Expenditures 38%*
Capital expenditures or grant funding pursued: N/A
Balance of capital reserve fund: Total Capital Reserve Funds Spent: 0%*
*Q4 expected percentage is 50%

6. Projects & Planning Updates

Infrastructure improvements:
• Maintenance Department installed I.T. rack in conference room to relocate I.T. hardware
from shop office into main building. Hardware still needs to be moved.
• Office windows have begun leaking water during heavy rainstorms. Ticket placed with
maintenance department to troubleshoot the issue.
• Current security camera software maintenance ends at the end of 2025. Facilities
Director worked with Landfill Director to brainstorm a new solution with Safe & Sound.
Changes still need to be implemented.

Page 35 of 36

Franchise agreement discussions:
• In Q3 Republic Services was asked to provide additional seasonal hours at Paulina
Transfer Station and that was completed. Also, Paulina School now has garbage service.
• Updated franchise agreement is still being reviewed.
• Republic Services has agreed to a 2 p.m. shutdown on holidays for trucks coming into
the landfill. Having a cutoff time allows the landfill to better utilize staff scheduling and
overtime funds on County holidays.

7. Next Quarter Priorities
•
•
•
•
•
•
•
•
•
•
•

Pursue purchase of used Sweeper
Pursue purchase of used Service Truck
Pursue outbound scale replacement
Asbestos Area – Final cover plan and site new asbestos location
Paulina Transfer Station Operations Plan Update Submittal to DEQ
Landfill Operations Plan Updates to DEQ
City of Prineville extension with county to continue to accept septic waste into the city’s
wastewater treatment plant.
DEQ end-of-year reports: Recycling, Quarterly Solid Waste, Hazardous Waste, Composting,
OR State Fire Marshal, etc.
USFW Permit extension for bird depredation.
Contract extension with environmental engineering firm, Apex Companies, LLC.
Finish I.T. hardware relocation

Page 36 of 36

County Administration
300 NE 3rd St, Third Floor
Prineville, OR 97754
541-447-6555
[email protected]

Crook County
Board of County Commissioners
Wednesday, January 28, 2026 at 9:00 AM

Crook County Administration Conference Room | 203 NE Court St. |
Prineville OR
Members of the public and media are welcome to attend in person or via Zoom: 1-253215-8782; Meeting ID: 962 4214 4333; Passcode: 970900
Commissioners: Seth Crawford, Chair; Brian Barney; Susan Hermreck

Work Session Agenda

Public Comment
Please note that each speaker is limited to a maximum of 5 minutes. This guideline helps
ensure that everyone has an equal opportunity to speak.

Discussion
1.

Barb Wire Pit Mining Lease
Requester:
Brad Haynes, CCRD Superintendent

2.

USDA APHIS Wildlife Services Agreement Renewal
Requester:
Jacquie Davis, Landfill Director

3.

Community Development Monthly Update for November and December 2025
Requester:
John Eisler, Community Development Director
Presenter(s):
John Eisler, Community Development Director
Randy Davis, Building Official

Manager Report
4.

Landfill Update

Commissioner Updates
Executive Session
5.

None scheduled.

Notice and Disclaimer
The Crook County Board of Commissioners is the governing body of Crook County,
Oregon, and holds public meetings (generally on the first and third Wednesday of each
month) to deliberate upon matters of County concern. As part of its efforts to keep the
public apprised of its activities, the Crook County Board of County Commissioners has
published this PDF file. This file contains the material to be presented before the Board
of County Commissioners for its next scheduled regular meeting.
Please note that while County staff members make a dedicated effort to keep this file up
to date, documents and content may be added, removed, or changed between when
this file is posted online and when the Board of County Commissioners meeting is held.
The material contained herein may be changed at any time, with or without notice.
Crook County makes no warranty of any kind, express or implied, including any
warranty of merchantability, accuracy, fitness for a particular purpose, or for any
other matter. The County is not responsible for possible errors, omissions,
misuse, or misinterpretation.
Please also note that this file does not contain any material scheduled to be discussed
at an executive session, or material the access to which may be restricted under the
terms of Oregon law.
If you are interested in obtaining additional copies of any of the documents contained
herein, they may be obtained by completing a Crook County Public Records Request
form. Request forms are available on the County's website or at the County
Administration office.
Additional Items
Additional items may be discussed that arise too late to be included as a part of this
notice. For information about adding agenda items, please contact the County
Administration office at 541- 447-6555. Crook County encourages persons with
disabilities to participate in all programs and activities. This event/location is accessible
to people with disabilities. If you need accommodation to make participation possible,
please call (541) 447-6555.
Contact: Seth Crawford ([email protected] (541) 447-6555) | Agenda
published on January 27, 2026.

Crook County Board of County Commissioners Minutes
of January 28, 2026, Work Session
Be It Remembered that the Crook County Board of County Commissioners met in a
Work Session on January 28, 2026, at 9:00 AM in the Administration Conference
Room, located at 203 NE Court Street, Prineville, OR 97754.
Work Session Agenda
Board Members Present: Seth Crawford, Susan Hermreck, Brian Barney
Board Members Absent:
Others Present in Person or Via Zoom: County Manager Will Van Vactor; Executive
Assistant Breyanna Cupp; County Counsel Eric Blaine; Legal Assistant Alex
Solterbeck; HR Director Meghan McKee; Landfill Director Jacquie Davis; Fairgrounds
Manager Casey Daly; Road Superintendent Brad Haynes; Community Development
Director John Eisler; Building Official Randy Davis; Natural Resources Coordinator Tim
Deboodt; Assessor Jon Soliz; Assessment Technician Elsie Ray; County Clerk Cheryl
Seely; Administrative Assistant Mona Glade; and members of the public.
The meeting was called to order at 09:00 AM.
Public Comment
None
Discussion
1. Barb Wire Pit Mining Lease
Requester:
Brad Haynes, CCRD Superintendent
Details: Road Superintendent Brad Haynes attended the Work Session and discussed
a lease agreement with Desert Creek Land, Cattle, and Timber Company for
aggregate mining in the Van Lake area. The site, strategically located to cover districts
D1 and D2, will support road maintenance and repair. The lease, effective for 10 years
with a possible 5-year extension, has been in development for a year and is ready for
Commissioner's signature. A joint mining operation with Deschutes County aims to
reduce crushing costs, with separate piles for each party’s requirements. The initiative
will roll into the consent agenda for approval.
2. USDA APHIS Wildlife Services Agreement Renewal
Requester:
Jacquie Davis, Landfill Director
Details: Landfill Director Jacquie Davis attended the Work Session and discussed the
need to renew the agreement with the USDA for vector control services, a requirement
Board of County Commissioners Work Session
Minutes of January 28, 2026 Meeting

1

under the Solid Waste Management permit. The renewal is for the upcoming year, with
a 3% cost increase due to the CPI adjustment, which is covered by the existing budget
for contract services. Jackie expressed satisfaction with the services provided by Brian
Cyrus at USDA. The renewal ensures compliance with permitting requirements and
maintains effective vector control, supported by proper budget adjustments.
3. Community Development Monthly Update for November and December 2025
Requester:
John Eisler, Community Development Director
Presenter(s):
John Eisler, Community Development Director
Randy Davis, Building Official
Details: Building Official Randy Davis attended the Work Session to provide an update
on the Building Department's activities, summarizing the permit statistics for November
and December. November saw 179 permits with 7 new houses, while December had
143 permits with 6 new houses. Residential permits for shops and other structures
were 34 in November and 23 in December. The year-to-date comparison in December
showed 1,060 permits issued, indicating steady activity. The department manages
approximately 169 to 159 houses under construction. Commercial activity, including
projects like Tom McCall's new businesses, has been a positive sign but is starting to
slow. Ongoing projects include large commercial developments and retrofits,
particularly with server capacity and cooling system upgrades. Meta's buildings are
undergoing updates, possibly transitioning to glycol systems for cooling. The Building
Department is preparing for pre-final inspections with Ochoco Lumber and planning for
ADA compliance and service access. Supply areas near St. Charles are identified as
lay-down yards. Other notable projects include work on the old Horseshoe, now
becoming the new Cadillac. Overall, the department is experiencing a slight dip in
residential and some commercial activity but remains busy with plan reviews and
inspections.
Commissioner Susan Hermreck praised Terry and Katrina Weitman for their
commitment to preparing early morning permits, ensuring smooth operations for the
team. She recounted seeing them at 6:15 a.m. while waiting for Senator McLane and
was impressed by their dedication. Randy Davis added that living in Madras with
young children, they manage inspections and routing effectively, contributing
significantly to departmental efficiency. Randy Daviss and John Esiler expressed
appreciation for their hard work and was pleasantly surprised by their early morning
efforts.
Community Development Director John Eisler provided a planning update, noting an
increase in permits, with 24 in November and 29 in December. Both months exceeded
prior numbers, notably during a typically slow season. The department is processing
major applications, including a cell tower in Powell Butte, with a hearing on February
11th. Code updates were completed, but the Transportation Safety Action Plan
remains paused due to federal grant processing delays. Upcoming tasks involve
Board of County Commissioners Work Session
Minutes of January 28, 2026 Meeting

2

aggregate mining applications and discussions with ODOT and RMG Destination
Resorts about the Alfalfa and Highway 126 intersection. The county aims to prioritize
this project with COAC support, considering potential cost increases soaring from $3.5
million to $6 million. Interest in data centers, battery storage, and housing
developments is rising. Notable projects include a walking path funded by an ODOT
grant and the Spurs sculpture renovation. Additionally, on-site applications held steady,
and code compliance saw positive resolution rates. The department continues to
manage steady commercial interests despite a slight residential dip.
During the meeting, Seth suggested, though not requiring, that construction traffic from
Bend use Alfalfa Road to reduce highway congestion. It was noted this topic could
have been discussed during a previous subdivision review committee meeting. The
intersection in question is notably busy, and utilizing Alfalfa Road, which sees less
traffic, could alleviate pressure. The idea was previously considered in site visits, but
implementation depends on contractor agreement.
Manager Report
4. Landfill Update
Details: Will Van Vactor addressed the Commissioners, mentioning he included the
landfill quarterly report for their information. He invited any questions, offering to
answer them or have Jacquie present further details in a future session if needed. The
inclusion was primarily to ensure the commissioners had the necessary information,
with no formal presentation planned.
Commissioner Susan Hermreck shared that John Heylin from Republic provided a
schedule for waste collection services in Paulina. Starting May 1st, collections will
occur on the second and fourth Saturdays. From November 1st, this will reduce to
once on the second Saturday. Susan promoted this on Facebook, noting significant
engagement. She emphasized the importance of public awareness, especially during
the burn season, and hopes the new schedule will run smoothly.

Board of County Commissioners Work Session
Minutes of January 28, 2026 Meeting

3

Commissioner Updates
Commissioner Hermreck reported on attending the Eastern Oregon Legislative
Session, where key discussions were held with Senator McLane and others. Senator
Nash proposed a 1.25% transient tax increase to fund wolf deprivation and related
wildlife programs, potentially generating $3.4 million, though it falls short of the $4.5
million needed. Susan expressed concerns about a proposed housing bill allowing
high-density development in rural areas and discussed issues like delisting wolves and
corner-crossing on public lands. The session also addressed energy concerns,
including nuclear power evaluation and advocating for changes to Oregon's state tax to
prevent resident exodus. The conversation touched on fairgrounds funding, cougar
control, and farm-to-table integration, emphasizing the survival of local farms. Susan
highlighted the potential mental health funding loss of $500,000, which would impact
local sheriffs and emergency rooms. The session was deemed a success, with future
hosting possibly in Crook County.
Commissioner Crawford reflected on attending the Eastern Oregon Legislative
Session, agreeing with Commissioner Hermreck on its informative and interactive
nature. He highlighted concerns about the District Attorney's (DA) office, noting that the
state covers only half the DA salaries, affecting retention and service delivery. Many
counties, like Baker, struggle to fill DA positions due to lengthy trial timelines, which
impact justice delivery. Seth also raised issues about mental health, asserting the need
for state hospitals instead of jails for treatment. He criticized low and no-barrier shelters
for their negative impact on communities, as evidenced in Portland and Bend. Susan
has planned to participate in a point-in-time count to assess homelessness, offering
$10 gift cards to participants. He expressed concerns about in-kind assistance
potentially enabling homelessness without solving underlying issues. Susan committed
to reporting her findings on local homeless conditions.
Seth addressed the carcass disposal program intended for wolf-killed animals. Initially
implemented to allow free disposal, ranchers and landowners started bringing animals
with evidence of wolf activity. A proposal was discussed to implement a card system to
verify eligible participants. The Oregon Department of Fish and Wildlife is pushing for
the cleanup of bone and attractant piles, enhancing the need for proper identification
methods. Will Van Vactor drafted a policy incorporating these cards, which will be
reviewed by the Wolf Committee. Seth stated that producing the cards is minimal,
about $100 for 200 cards, and should be funded by the county. Greg Jaekel and others
confirming wolf kills in the field will receive the cards to ensure proper vetting. An
application system may also be considered for ranchers to apply for participation. This
initiative aims to streamline participation, reduce misuse, and effectively deter wolf
presence on properties. To enhance the program, exploring technological solutions for
tracking wildlife activity and verifying carcass origins could be beneficial.
Commissioner Barney None
Board of County Commissioners Work Session
Minutes of January 28, 2026 Meeting

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Executive Session
5. None scheduled.
MOTION: Seth Crawford moved to Adjourn. Susan Hermreck seconded. No
discussion. Seth Crawford votes Aye, Susan Hermreck votes Aye, Brian Barney votes
Aye. Motion Passed 3-0.
There being no further business before the Board of Commissioners, the meeting
was adjourned at 09:42 AM.
Respectfully submitted,
Breyanna Cupp, Executive Assistant

Board of County Commissioners Work Session
Minutes of January 28, 2026 Meeting

5

Public Notice
Crook County Board of County Commissioners
Work Session
Crook County Board of County Commissioners will hold its scheduled Work Session
meeting on Wednesday, January 28, 2026, beginning at 9:00 AM, at the Administration
Conference Room, located at 203 NE Court Street, Prineville, OR 97754. The principal
subject(s) anticipated to be discussed are: Agenda: Barb Wire Pit Mining Lease; USDA
APHIS Wildlife Services Agreement Renewal; Community Development Monthly
Update for November and December 2025. Scheduled Appearances: County Staff
Presentations. Executive Session: None Scheduled. Additional items may be
discussed that arise too late to be included as part of this notice. For complete agenda
and scheduled times, please see the website https://co.crook.or.us/. For information
about adding agenda items, for information on remote attendance, or to request
assistance due to disability or for assistance with language interpretation or
communications aids, please contact the Crook County Administration Office at 541447-6555 or Eric Blaine at [email protected]. Assistance to disabled
individuals or persons needing language interpretation is provided with advance notice
.
Join Zoom Meeting:
https://crookcountyor.zoom.us/j/96242144333?pwd=R05nRWxIVHVneHRqRGFES0VQK3cwQT09
Meeting ID: 962 4214 4333
Passcode: 970900