On the agenda: Amarillo City Council Regular Meeting - Jul 23, 2019 — Data Center (Jul 23)

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AGENDAS
FOR A REGULAR MEETING OF THE AMARILLO CITY COUNCIL TO BE HELD ON TUESDAY, JULY 23, 2019 AT 1:00 P.M., CITY HALL, 601 SOUTH BUCHANAN STREET, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.



Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.





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INVOCATION: Reba Russell
















1.



City Council will discuss or receive reports on the following current matters or projects.
 










A.



Review agenda items for regular meeting and attachments;










B.



Amarillo Economic Development Corporation Quarterly Update;










C.



Mayor’s Homelessness Summit Update;

D: Amarillo Fire Department Strategic Plan Update;










E.



Reports and updates from City Councilmembers serving on outside Boards:
 
Cross-Bar Ranch

Environmental Task Force; and










F.



Consider future Agenda items and request reports from City Manager.
 

2.



CONSENT ITEMS:
  It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:
 

THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.

A.



CONSIDER  APPROVAL - MINUTES:
 
Approval  of  the  City  Council  minutes  for the  regular meeting held on July 9, 2019 and the special meeting held on July 16, 2019.

B.



CONSIDERATION OF ORDINANCE NO. 7795:

(Contact: Cris Valverde, Assistant Director of Planning and Development Services)

This is the second and final reading of an ordinance rezoning a 13.21, a 2.55, and a 46.94 acre tract of unplatted land in Section 24, Block 9, B. S. & F. Survey, Potter County, Texas plus one-half of all bounding streets, alleys, and public ways to change from Agricultural District to Office District 1, General Retail District, and Residential District 3, respectively. (Vicinity:  RM 1061 and Ravenwood Drive).

C.



APPROVAL -- INTERLOCAL AGREEMENT (ILA):

(Contact:  Rich Gagnon, IT Director)

Potter County Law Enforcement Complex -- $750.00/month

This item is for shared access to the tornado resistant Data Center at the Potter County Law Enforcement Complex.

D.



CONSIDER AWARD - MICROSOFT SOFTWARE LICENSING:

(Contact:  Missy Tucker, IT Assistant Director)

SHI Government Solutions - Purchase -- $459,411.52

This item is to purchase Microsoft software licensing for the upgraded computer aided dispatching system both primary and backup.

E.



CONSIDER AWARD - DELL EMC HARDWARE FOR PUBLIC SAFETY DISASTER RECOVERY:

(Contact:  Missy Tucker, IT Assistant Director)

Weaver Technologies -- $609,795.34

This item considers the purchase of hardware for the upgraded computer aided dispatching system both primary and backup.

F.



CONSIDER AWARD - DELL VMWARE SOFTWARE LICENSING:

(Contact:  Missy Tucker, IT Assistant Director)

Dell EMC -- $192,905.39

This item considers the purchase of VMWare software licensing for the upgraded computer aided dispatching system both primary and backup.

G.



CONSIDER APPROVAL -- MOTOR FUEL ANNUAL CONTRACT:

(Contact:  Jason Jupe, Fleet Services Assistant Superintendent)

Best Evaluated Bid Award to -- Pro Petroleum Inc. -- $2,928,800.00

This item is the motor fuel annual contract.

H.



CONSIDER APPROVAL - CHANGE ORDER #4 - FY 2017-2021 COMMUNITY INVESTMENT PROGRAM STREET & DRAINAGE IMPROVEMENTS: REHABILITATION OF GEORGIA STREET FROM SOUTHWEST 46TH AVENUE TO SOUTHWEST 58TH AVENUE:

(Contact:  Matthew Thomas, City Engineer)

Holmes Construction LLP -- $(10,650.00)

Original Contract Amount $1,898,329.23

Previous Change Orders $318,028.69

This Change Order No. 4 $(10,650.00)

Revised Contract Total $2,205,707.92

This item is to approve Change Order No. 4 to Holmes Construction, which is a final change order that includes quantity adjustments and results in a net deduction.  Detailed on the change order are line items containing unused, contingency quantities to be deducted from the Contract Total.

I.



CONSIDER APPROVAL - CHANGE ORDER #3 - FY 2017-2021 COMMUNITY INVESTMENT PROGRAM: LARGE VALVE REPLACEMENT - PHASE 1:

(Contact:  Matthew Thomas, City Engineer)

Amarillo Utility Contractors, Inc. -- $(3,820.00)

Original Contract Amount: $443,220.00

Previous Change Orders: $55,904.00

This Change Order No. 3: $(3,820.00)

Revised Contract Total: $495,304.00

This item is to approve Change Order No. 3 to Amarillo Utility Contractors, which is a final change order that includes quantity adjustments and results in a net deduction.  Detailed on the change order are line items containing unused, contingency quantities to be deducted from the contract total.

J.



CONSIDER APPROVAL - CHANGE ORDER #6 - WATER AND SEWER MAIN RELOCATION HOLLYWOOD ROAD FROM BELL STREET TO COULTER STREET:

(Contact:  Matthew Thomas, City Engineer)

Amarillo Utility Contractors -- $(6,800.00)

Amarillo Utility Contractors: $(6,800.00)

Original Contract: $4,504,294.00

Previous Change Orders: $303,778.00

Current Change Order: $(6,800.00)

Revised Contract Total: $4,801,272.00

This item is to approve Change Order No. 6 which revises the final quantities to the actual installed quantities.

K.



CONSIDER AWARD - COMMUNITY INVESTMENT PROGRAM NORTHWEST SYSTEM SEWER IMPROVEMENTS AND PRESSURE REDUCING VALVES:

(Contact:  Matthew Thomas, City Engineer)

J&H Services, Inc. -- $2,556,638.50

This item is to consider award of the construction contract for a 24-inch sanitary sewer main extension and water system pressure reducing valves in the Woodlands and La Paloma subdivisions.  The sewer main will provide additional sanitary sewer capacity for existing and future development.  The pressure reducing valves are intended to reduce excessive static water pressure in areas north of Fairway Drive between Woodside Drive and Club View Drive.

L.



CONSIDER APPROVAL - CHANGE ORDER #3 - REHABILITATION OF SOUTHEAST 34TH AVENUE FROM GRAND STREET TO EASTERN STREET FY 16/17 - FY 20/21 COMMUNITY INVESTMENT PROGRAM, PROPOSITION 1:

(Contact:  Matthew Thomas, City Engineer)

Holmes Construction $123,454.07

Holmes Construction $123,454.07

Original Contract $2,549,949.89

Previous Change Orders $114,096.44

This Change Order $123,454.07

Revised Contract $2,787,500.40

This item is to consider approval of changes to the construction contract for Rehabilitation of Southeast 34th Avenue from Grand Street to Eastern Street.
 

M.



CONSIDER AWARD - LED SIGNAL DISPLAYS FOR TRAFFIC SIGNAL HEADS:

(Contact:  Michael Padilla, Transportation Superintendent)

Tiger Electric Supply, Inc. -- $95,240.00

These items will replace the current LED signal displays, red, amber, green, red arrow, amber arrow, green arrow and countdown pedestrian signals that were purchased in 2011 through a federal funded contract.  These LED’s are approaching their lifespan of seven (7) years.  The federal contract replaced 1/3 of the City over a three-year period; this purchase is for 2/3 of the City. Technology has advanced the lifespan of the newly purchased LED’s to twelve (12) years from the old technology of seven (7) years.

N.



CONSIDER APPROVAL - PURCHASE OF TWELVE (12) FEDERAL SIGNAL 508 SIRENS FOR THE AMARILLO AREA OFFICE OF EMERGENCY MANAGEMENT OUTDOOR WARNING SYSTEM:

(Contact:  Chip Orton, Emergency Management Coordinator)

Federal Signal Corporation -- $242,767.32

This purchase is to replace ten (10) older sirens and add two (2) new sirens to the Amarillo Area Office of Emergency Management Outdoor Warning System.
 

O.



CONSIDER APPROVAL - TIRE SHREDDING EQUIPMENT PAD:

(Contact:  Blair Snow, Interim Solid Waste Superintendent)

Panhandle Steel Buildings -- $69,461.00

This item considers the purchase of the concrete slab and footings, site preparation work, and electrical work needed for the tire shredding equipment.  Work must be complete before delivery of tire shredder can occur.

P.



CONSIDER APPROVAL - AVIATION CLEAR ZONE EASEMENT:

(Contact:  Cris Valerde, Assistant Director of Planning and Development Services)

This item considers an Aviation Clear Zone Easement, being 5,200 feet above mean sea level above the plat of Southern Outback Subdivision Unit No. 3, a suburban subdivision to the City of Amarillo, being an unplatted tract of land in Section 147, Block 2, AB&M Survey, Randall County, Texas.

3.



NON-CONSENT ITEMS:
 










A.



CONSIDERATION OF ORDINANCE NO. 7793:

(Contact: Michael Kashuba, Director of Parks & Recreation)

This is the first reading of an ordinance adopting revised fees for the Charles E. Warford Activity Center by amending Amarillo Municipal Code, Title XII, Chapter 12-1, Article I, Section 12-1-4. This item was previously tabled on June 25, 2019.

B.



PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 7796:

(Contact: Cris Valverde, Assistant Director of Planning and Development Services)

This item conducts a public hearing to consider an ordinance rezoning of Lot 7, Block 43, Eastridge Subdivision Unit No. 18, in Section 104, Block 2, AB&M Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways to change from Residential District 1 to Residential District 1 with a Specific Use Permit 197 for the placement of a carport within the front yard setback.  (Vicinity:  Dahlia Street and Northeast 20th Avenue.)
 











C.



PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 7797:

(Contact: Cris Valverde, Assistant Director of Planning and Development Services)

This item conducts a public hearing to consider an ordinance rezoning of Lot 10, Block 9, Lawrence Park Addition Unit No. 4, in Section 227, Block 2, AB&M Survey, Potter County, Texas, plus one-half of all bounding streets, alleys, and public ways to change from Office District 2 to Office District 2 with a Specific Use Permit 196 for the placement of a barber/beauty shop. (Vicinity: Kentucky Street and Southwest 27th Avenue.)

Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (601 South Buchanan Street) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. 
Posted this 19th day of July 2019.
Regular meetings of the Amarillo City Council stream live on Cable Channel 10 and are available online at: 
http://amarillo.gov/city-hall/city-government/view-city-council-meetings
Archived meetings are also available.