On the agenda: Sunnyvale meeting — Data Center (Jun 19)

SUNNYVALE 4A DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
REGULAR MEETING
WEDNESDAY, JUNE 19, 2019
TOWN HALL - 127 N. COLLINS RD
5:00 PM
CALL MEETING TO ORDER
President calls the Meeting to order, state the date and time. State members present and declare a
quorum present.

PUBLIC FORUM
Citizens may speak on any matter other than personnel matters or matters under litigation. No
actions or discussion will be taken until such matter is placed on the agenda and posted in
accordance with law.

DISCUSSION / ACTION ITEMS
1.

DISCUSS, CONSIDER AND ACT UPON THE REGULAR MEETING MINUTES FOR MAY
8, 2019.

2.

DISCUSS, CONSIDER AND ACT UPON APRIL 2019 FINANCIAL REPORTING AND
RELATED ITEMS.

3.

DISCUSS, CONSIDER AND ACT UPON THE MAY 2019 FINANCIAL REPORTING AND
RELATED ITEMS.

4.

DISCUSS, CONSIDER AND ACT UPON THE RECOMMENDED 2019-2020 BUDGET.

5.

DISCUSS, CONSIDER AND ACT UPON THE ECONOMIC DEVELOPMENT INCENTIVE
GUIDELINES AND APPLICATION.

6.

DISCUSS BOARD REQUESTS FOR FUTURE AGENDA ITEMS AND EVENTS.

EXECUTIVE SESSION
Recess into executive session pursuant to Chapter 551, Subchapter D of the Texas Government
Code:

EXECUTIVE SESSION AGENDA:
1. SECTION 551.071 CONSULTATION WITH ATTORNEY
To seek the advice of the Town’s attorney about pending or contemplated litigation; or a
settlement offer; or on a matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with this Chapter.

Regarding matters of taxation.

END OF EXECUTIVE SESSION
Reconvene into open session and take any action necessary as a result of the Executive Session.

1. SECTION 551.071 CONSULTATION WITH ATTORNEY
To seek the advice of the Town’s attorney about pending or contemplated litigation; or a
settlement offer; or on a matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with this Chapter.

Regarding matters of taxation.

ADJOURN
ALL LOCATIONS IDENTIFIED ARE IN THE TOWN OF SUNNYVALE UNLESS OTHERWISE
INDICATED. FOR A DETAILED PROPERTY DESCRIPTION, PLEASE CONTACT THE
BUILDING OFFICIAL AT TOWN HALL. ALL ITEMS ON THE AGENDA ARE FOR POSSIBLE
DISCUSSION AND ACTION. PLEASE TURN OFF ALL TELEPHONES AND HANDHELD
COMMUNICATION DEVICES WHILE IN ATTENDANCE AT THIS MEETING.
THE SUNNYVALE 4A DEVELOPMENT CORPORATION RESERVES THE RIGHT TO ADJOURN
INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO
DISCUSS ANY OF THE MATTERS LISTED ABOVE, AS AUTHORIZED BY TEXAS
GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY), 551.072
(DELIBERATION ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT
SECURITY DEVICES), AND 551.087 (ECONOMIC DEVELOPMENT).
THE TOWN OF SUNNYVALE IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT (ADA). REASONABLE ACCOMMODATIONS AND EQUAL ACCESS TO
COMMUNICATIONS WILL BE PROVIDED TO THOSE WHO PROVIDE NOTICE TO THE
DIRECTOR OF COMMUNITY SERVICES AT 972 226 7177 AT LEAST 48 HOURS PRIOR TO
THE MEETING.

I HEREBY CERTIFY THAT THE FOREGOING NOTICE WAS POSTED ON JUNE 14, 2019, IN
THE FOLLOWING LOCATION AND REMAINED SO POSTED CONTINUOUSLY FOR AT
LEAST 72 HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING:
TOWN HALL AT 127 N. COLLINS ROAD

RACHEL RAMSEY, TOWN SECRETARY

Town of Sunnyvale
1.

June 19, 2019

Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE REGULAR MEETING MINUTES
FOR MAY 8, 2019.
Staff Recommendation:
Approval.

Background & Analysis:
This will be sent upon completion.

Fiscal Impact:
N/A

Attachments:

Town of Sunnyvale
2.

June 19, 2019

Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON APRIL 2019 FINANCIAL REPORTING
AND RELATED ITEMS.
Staff Recommendation:
Approval of April 2019 Financials as presented.

Background & Analysis:
None.

Fiscal Impact:
N/A

Attachments:
• April 2019 financials

4A Economic Development Corporation
Financial Statement
April 30, 2019

Town of Sunnyvale 4A

Monthly Finance Report

April 30, 2019
Budget:

Net Revenues/Expenses: Budget =

$ (378,883.00)

Actual =

Highlights:

Revenues:
Expenses:

MTD =

$

32,145.35

MTD =

$

6,595.85

$

25,549.50

Net:

$

210,969.16

YTD =

$

300,964.62

YTD =

$

89,995.46

$

210,969.16

Revenues: Sales Tax recorded YTD is $236,168.92 (2 months accrual, 5 months actual). Interest
YTD is $10,028.93. Special Assessment receipts YTD toal $54,766.77.
Expenses: The YTD expenses total $89,995.46. The MTD expenses include routine payroll,
Brown & Hofmeister (legal fees), Walls Printing (EDC page in newsletter), Marketing
Alliance (EDC website restoration), IEDC (membership renewal), Premier Transportation
(gratuity for bus driver), Main Street Conference expenses (hotel and meals), and ICSC
Conference expenses (registration, airfare).

4A EDC
Fund Summary
Beginning Fund Balance (unaudited)
Revenue Summary

Budget
2018‐2019

As of
04/30/2019

2,330,452

2,330,452

Sa l es Ta x

431,250

236,169

Tra ns fers In (Speci a l As s es s ments )

54,767

54,767

Interes t

17,000

10,029

503,017

300,965

Total Revenues
Expenditure Summary

881,900

89,995

Total Expenditures

Opera ti ng Expendi tures

881,900

89,995

Excess or (Deficit) Revenue/Expenditures

(378,883)

210,969

1,951,569

2,541,421

Total Fund Balance
As s i gned ‐ The Ba rn a t Long Creek
As s i gned ‐ Hope Devel opment
Unassigned Fund Balance

54,000
187,500
1,710,069

187,500
2,353,921

5-03-2019 11:48 AM

CITY OF SUNNYVALE
BALANCE SHEET
AS OF: APRIL 30TH, 2019

PAGE:

1

91 -4A SALES TAX CORPORATION
ACCOUNT #
ACCOUNT DESCRIPTION
BALANCE
_____________________________________________________________________________________________
ASSETS
======
91-1112 4A - COMPASS BANK ACCOUNT
2,454,100.73
91-1441 SALES TAX ACCRUAL
62,500.00
91-1509 DUE FROM SPECIAL ASSESSMENT GF
54,766.77
2,571,367.50
TOTAL ASSETS
LIABILITIES
===========
91-2181 DUE TO GENERAL FUND
TOTAL LIABILITIES
EQUITY
======
91-3117 UNRESERVED FUND BALANCE
91-4302 ASSIGNED HOPE DEVELOPMENT
TOTAL BEGINNING EQUITY
TOTAL REVENUE
TOTAL EXPENSES
TOTAL REVENUE OVER/(UNDER) EXPENSES

2,571,367.50
==============

29,946.40
29,946.40

2,142,951.94
187,500.00
2,330,451.94
300,964.62
89,995.46
210,969.16

TOTAL EQUITY & REV. OVER/(UNDER) EXP.
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.

2,541,421.10
2,571,367.50
==============

5-03-2019 11:48 AM

TOWN OF SUNNYVALE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2019

PAGE:

91 -4A SALES TAX CORPORATION
FINANCIAL SUMMARY

1

58.33% OF FISCAL YEAR

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
5100-TAXES
5500-OTHER REVENUES

486,017.00
17,000.00

30,649.86
1,495.49

290,935.69
10,028.93

59.86
58.99

195,081.31
6,971.07

503,017.00
==============

32,145.35
==============

300,964.62
==============

59.83
=======

202,052.38
==============

881,900.00

6,595.85

89,995.46

10.20

791,904.54

TOTAL EXPENDITURES

881,900.00
==============

6,595.85
==============

89,995.46
==============

10.20
=======

791,904.54
==============

REVENUES OVER/(UNDER) EXPENDITURES

(

25,549.50

210,969.16

TOTAL REVENUES

EXPENDITURE SUMMARY
91-4A SALES TAX CORPORATI

378,883.00)

(

589,852.16)

5-03-2019 11:48 AM

TOWN OF SUNNYVALE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2019

PAGE:

2

91 -4A SALES TAX CORPORATION
58.33% OF FISCAL YEAR
CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
REVENUES
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________________________

5100-TAXES
91-5111 INTERGOVERNMENTAL TRANSFER IN
91-5140 SALES TAX RECEIPTS
TOTAL 5100-TAXES
5300-PERMITS, FEES & FINE

54,767.00
431,250.00
486,017.00

0.00
30,649.86
30,649.86

54,766.77
236,168.92
290,935.69

100.00
54.76
59.86

0.23
195,081.08
195,081.31

______________

______________

______________

_______

______________

5500-OTHER REVENUES
91-5510 INTEREST EARNED
17,000.00
1,495.49
10,028.93
58.99
6,971.07
TOTAL 5500-OTHER REVENUES
17,000.00
1,495.49
10,028.93
58.99
6,971.07
____________________________________________________________________________________________________________________________
TOTAL REVENUES

503,017.00
==============

32,145.35
==============

300,964.62
==============

59.83
=======

202,052.38
==============

5-03-2019 11:48 AM

TOWN OF SUNNYVALE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2019

PAGE:

91 -4A SALES TAX CORPORATION
91-4A SALES TAX CORPORATI

3

58.33% OF FISCAL YEAR

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
DEPARTMENTAL EXPENDITURES
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________________________

LABOR AND BENEFITS
91-691-6000 WAGES & SALARIES
91-691-6002 TMRS
91-691-6004 PAYROLL TAXES
91-691-6005 EMPLOYEE INSURANCE
TOTAL LABOR AND BENEFITS

40,820.00
4,874.00
3,123.00
4,100.00
52,917.00

3,167.68
376.32
242.35
304.58
4,090.93

23,247.29
2,786.24
1,778.56
2,134.31
29,946.40

56.95
57.17
56.95
52.06
56.59

17,572.71
2,087.76
1,344.44
1,965.69
22,970.60

SUPPLIES AND MATERIALS
91-691-6113 ADMINSTRATIVE SERVICES
TOTAL SUPPLIES AND MATERIALS

10,000.00
10,000.00

0.00
0.00

0.00
0.00

0.00
0.00

10,000.00
10,000.00

CONTRACTUAL SERVICES
91-691-6371 PROMOTIONAL SERVICES
TOTAL CONTRACTUAL SERVICES

36,385.00
36,385.00

832.35
832.35

9,172.71
9,172.71

25.21
25.21

27,212.29
27,212.29

TRAINING/DUES/SUBSCRIPT
91-691-6512 GENERAL OFFICE SUPPLIES
91-691-6513 DUES, SUBSCRIPTIONS, MEMBERSHI
TOTAL TRAINING/DUES/SUBSCRIPT

500.00
7,100.00
7,600.00

0.00
217.50
217.50

156.92
3,063.03
3,219.95

31.38
43.14
42.37

343.08
4,036.97
4,380.05

CAPITAL OUTLAYS & PROJEC
91-691-6751 LEGAL SERVICES
91-691-6755 BOND BRIDGE PAYMENTS
91-691-6830 OUTSIDE TRAINING EXPENSE
91-691-6831 LOCAL BUSINESS EVENTS (BRE)
91-691-6890 OTHER MISCELLANEOUS EXPENSE
91-691-6891 TRANSFERS OUT INDIRECT COSTS
TOTAL CAPITAL OUTLAYS & PROJEC

7,500.00
34,998.00
7,500.00
10,000.00
2,000.00
12,000.00
73,998.00

22.50
0.00
1,036.53
0.00
396.04
0.00
1,455.07

316.52
30,516.38
1,675.16
0.00
3,148.34
12,000.00
47,656.40

4.22
87.19
22.34
0.00
157.42 (
100.00
64.40

7,183.48
4,481.62
5,824.84
10,000.00
1,148.34)
0.00
26,341.60

CAPITAL-TOWN IMPROVEMENT
91-691-9211 TOWN BEAUTIFICATION
TOTAL CAPITAL-TOWN IMPROVEMENT

100,000.00
100,000.00

0.00
0.00

0.00
0.00

0.00
0.00

100,000.00
100,000.00

MARKETING & INCENTIVES
91-691-9422 CAPITAL IMPROVEMENTS
91-691-9424 INCENTIVES
91-691-9425 SUNNYVALE CHAMBER SUPPORT/MEMB
TOTAL MARKETING & INCENTIVES

100,000.00
500,000.00
1,000.00
601,000.00

0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00

100,000.00
500,000.00
1,000.00
601,000.00

CAPITAL-PARK/REC IMPROVEM
______________ ______________ ______________ _______ ______________
____________________________________________________________________________________________________________________________
TOTAL 91-4A SALES TAX CORPORATI
881,900.00
6,595.85
89,995.46
10.20
791,904.54
____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES

881,900.00
==============

REVENUES OVER/(UNDER) EXPENDITURES

(

378,883.00)

6,595.85
==============

89,995.46
==============

25,549.50

210,969.16

10.20
=======

791,904.54
==============
(

589,852.16)

Town of Sunnyvale
3.

June 19, 2019

Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE MAY 2019 FINANCIAL
REPORTING AND RELATED ITEMS.
Staff Recommendation:
Approval as presented.

Background & Analysis:
None.

Fiscal Impact:
N/A

Attachments:
• May 2019 Financials

4A Economic Development Corporation
Financial Statement
May 31, 2019

Town of Sunnyvale 4A

Monthly Finance Report

May 31, 2019
Budget:

Net Revenues/Expenses: Budget =

Highlights:

Revenues:

MTD =

$

45,032.72

YTD =

$

345,997.34

Expenses:

MTD =

$

100,933.61

YTD =

$

190,929.07

$

(55,900.89)

$

155,068.27

Net:

$ (378,883.00)

Actual =

$

155,068.27

Revenues: Sales Tax recorded YTD is $279,717.42 (2 months accrual, 6 months actual). Interest
YTD is $11,513.15. Special Assessment receipts YTD toal $54,766.77.
Expenses: The YTD expenses total $190,929.07. The MTD expenses include routine payroll,
Brown & Hofmeister (legal fees), Baker's Ribs (1/2 cost of dinner for Joint Meeting), TEDC
(1/2 cost of 2019 Mid Year Conference sponsorship & registration), Pok-e-Jo's (Sunnyvale
Day at the Capital lunch), Flamingo Hotel (ICSC Conference), Hope Development (payment
for qualified expenses upon completion of underground site work - assigned funds), and
misc office supplies.

4A EDC
Fund Summary

Budget
2018‐2019

As of
05/31/2019

Beginning Fund Balance (unaudited)
Revenue Summary

2,330,452

2,330,452

Sa l es Ta x
Tra ns fers In (Speci a l As s es s ments )
Interes t
Total Revenues

431,250
54,767
17,000
503,017

279,717
54,767
11,513
345,997

881,900

190,929

Total Expenditures

881,900

190,929

Excess or (Deficit) Revenue/Expenditures

(378,883)

155,068

Total Fund Balance

1,951,569

2,485,520

As s i gned ‐ Hope Devel opment
Unassigned Fund Balance

187,500
1,764,069

93,750
2,391,770

Expenditure Summary
Opera ti ng Expendi tures

6-07-2019 04:50 PM
91 -4A SALES TAX CORPORATION

TOWN OF SUNNYVALE
BALANCE SHEET
AS OF: MAY 31ST, 2019

PAGE:

1

ACCOUNT #
ACCOUNT DESCRIPTION
BALANCE
_____________________________________________________________________________________________
ASSETS
======
91-1112 4A - COMPASS BANK ACCOUNT
2,403,237.37
91-1441 SALES TAX ACCRUAL
62,500.00
91-1509 DUE FROM SPECIAL ASSESSMENT GF
54,766.77
2,520,504.14
TOTAL ASSETS
LIABILITIES
===========
91-2181 DUE TO GENERAL FUND
TOTAL LIABILITIES
EQUITY
======
91-3117 UNRESERVED FUND BALANCE
91-4302 ASSIGNED HOPE DEVELOPMENT
TOTAL BEGINNING EQUITY
TOTAL REVENUE
TOTAL EXPENSES
TOTAL REVENUE OVER/(UNDER) EXPENSES

2,520,504.14
==============
34,983.93

34,983.93

2,142,951.94
187,500.00
2,330,451.94
345,997.34
190,929.07
155,068.27

TOTAL EQUITY & REV. OVER/(UNDER) EXP.
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP.

2,485,520.21
2,520,504.14
==============

6-07-2019 04:53 PM
91 -4A SALES TAX CORPORATION
FINANCIAL SUMMARY

TOWN OF SUNNYVALE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MAY 31ST, 2019

PAGE:

1

66.67% OF FISCAL YEAR

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
5100-TAXES
5500-OTHER REVENUES

486,017.00
17,000.00

43,548.50
1,484.22

334,484.19
11,513.15

68.82
67.72

151,532.81
5,486.85

503,017.00
==============

45,032.72
==============

345,997.34
==============

68.78
=======

157,019.66
==============

881,900.00

100,933.61

190,929.07

21.65

690,970.93

TOTAL EXPENDITURES

881,900.00
==============

100,933.61
==============

190,929.07
==============

21.65
=======

690,970.93
==============

REVENUES OVER/(UNDER) EXPENDITURES

(

TOTAL REVENUES
EXPENDITURE SUMMARY
91-4A SALES TAX CORPORATI

378,883.00)(

55,900.89)

155,068.27

(

533,951.27)

6-07-2019 04:53 PM
91 -4A SALES TAX CORPORATION

TOWN OF SUNNYVALE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MAY 31ST, 2019

PAGE:

2

66.67% OF FISCAL YEAR

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
REVENUES
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________________________
5100-TAXES
91-5111 INTERGOVERNMENTAL TRANSFER IN
91-5140 SALES TAX RECEIPTS
TOTAL 5100-TAXES
5300-PERMITS, FEES & FINE

54,767.00
431,250.00
486,017.00

0.00
43,548.50
43,548.50

54,766.77
279,717.42
334,484.19

100.00
64.86
68.82

0.23
151,532.58
151,532.81

______________

______________

______________

_______

______________

5500-OTHER REVENUES
91-5510 INTEREST EARNED
17,000.00
1,484.22
11,513.15
67.72
5,486.85
TOTAL 5500-OTHER REVENUES
17,000.00
1,484.22
11,513.15
67.72
5,486.85
____________________________________________________________________________________________________________________________
TOTAL REVENUES

503,017.00
==============

45,032.72
==============

345,997.34
==============

68.78
=======

157,019.66
==============

6-07-2019 04:53 PM
91 -4A SALES TAX CORPORATION
91-4A SALES TAX CORPORATI

TOWN OF SUNNYVALE
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MAY 31ST, 2019

PAGE:

3

66.67% OF FISCAL YEAR

CURRENT
CURRENT
YEAR TO DATE
% OF
BUDGET
DEPARTMENTAL EXPENDITURES
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
____________________________________________________________________________________________________________________________
LABOR AND BENEFITS
91-691-6000 WAGES & SALARIES
91-691-6002 TMRS
91-691-6004 PAYROLL TAXES
91-691-6005 EMPLOYEE INSURANCE
TOTAL LABOR AND BENEFITS

40,820.00
4,874.00
3,123.00
4,100.00
52,917.00

3,959.60
470.40
302.95
304.58
5,037.53

27,206.89
3,256.64
2,081.51
2,438.89
34,983.93

66.65
66.82
66.65
59.49
66.11

13,613.11
1,617.36
1,041.49
1,661.11
17,933.07

SUPPLIES AND MATERIALS
91-691-6113 ADMINSTRATIVE SERVICES
TOTAL SUPPLIES AND MATERIALS

10,000.00
10,000.00

0.00
0.00

0.00
0.00

0.00
0.00

10,000.00
10,000.00

CONTRACTUAL SERVICES
91-691-6371 PROMOTIONAL SERVICES
TOTAL CONTRACTUAL SERVICES

36,385.00
36,385.00

0.00
0.00

9,172.71
9,172.71

25.21
25.21

27,212.29
27,212.29

TRAINING/DUES/SUBSCRIPT
91-691-6512 GENERAL OFFICE SUPPLIES
91-691-6513 DUES, SUBSCRIPTIONS, MEMBERSHI
TOTAL TRAINING/DUES/SUBSCRIPT

500.00
7,100.00
7,600.00

119.36
750.00
869.36

276.28
3,813.03
4,089.31

55.26
53.70
53.81

223.72
3,286.97
3,510.69

CAPITAL OUTLAYS & PROJEC
91-691-6751 LEGAL SERVICES
91-691-6755 BOND BRIDGE PAYMENTS
91-691-6830 OUTSIDE TRAINING EXPENSE
91-691-6831 LOCAL BUSINESS EVENTS (BRE)
91-691-6890 OTHER MISCELLANEOUS EXPENSE
91-691-6891 TRANSFERS OUT INDIRECT COSTS
TOTAL CAPITAL OUTLAYS & PROJEC

7,500.00
34,998.00
7,500.00
10,000.00
2,000.00
12,000.00
73,998.00

112.50
0.00
90.14
0.00
1,074.08
0.00
1,276.72

429.02
30,516.38
1,765.30
0.00
4,222.42
12,000.00
48,933.12

5.72
87.19
23.54
0.00
211.12 (
100.00
66.13

7,070.98
4,481.62
5,734.70
10,000.00
2,222.42)
0.00
25,064.88

CAPITAL-TOWN IMPROVEMENT
91-691-9211 TOWN BEAUTIFICATION
TOTAL CAPITAL-TOWN IMPROVEMENT

100,000.00
100,000.00

0.00
0.00

0.00
0.00

0.00
0.00

100,000.00
100,000.00

MARKETING & INCENTIVES
91-691-9422 CAPITAL IMPROVEMENTS
91-691-9424 INCENTIVES
91-691-9425 SUNNYVALE CHAMBER SUPPORT/MEMB
91-691-9426 INCENTIVES ASSIGNED
TOTAL MARKETING & INCENTIVES

100,000.00
500,000.00
1,000.00
0.00
601,000.00

0.00
0.00
0.00
93,750.00
93,750.00

0.00
0.00
0.00
93,750.00
93,750.00

0.00
0.00
0.00
0.00 (
15.60

100,000.00
500,000.00
1,000.00
93,750.00)
507,250.00

CAPITAL-PARK/REC IMPROVEM
______________ ______________ ______________ _______ ______________
____________________________________________________________________________________________________________________________
TOTAL 91-4A SALES TAX CORPORATI
881,900.00
100,933.61
190,929.07
21.65
690,970.93
____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES

881,900.00
==============

REVENUES OVER/(UNDER) EXPENDITURES

(

378,883.00)(

100,933.61
==============
55,900.89)

190,929.07
==============
155,068.27

21.65
=======

690,970.93
==============
(

533,951.27)

Town of Sunnyvale
4.

June 19, 2019

Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE RECOMMENDED 2019-2020
BUDGET.
Staff Recommendation:
Staff recommendation will be presented at the board meeting.

Background & Analysis:
The attachment includes the recommended changes from the board at the last board
meeting. This was presented to the budget committee and no changes were
mentioned. We are still waiting for the possibility of an IT/Office line item that would
include assisting with the new IT server that is needed.
If there are any recommended changes during the meeting, the updated budget will be
distributed prior to the next meeting.
The budget has to be adopted in July at the latest.

Fiscal Impact:
N/A

Attachments:
• Recommended 2019-2020 Budget

4A EDC
Fund Summary
Beginning Fund Balance
Revenue Summary

Approved
Budget
2018-2019

Actual
YTD
05/29/2019

2,330,452

2,330,452

54,767
375,000
5,500
435,267

54,767
279,717
10,029
344,513

Labor and Benefits
Supplies and Materials
Contractual Services
Training/Dues/Subscriptions
Capital Outlays and Projects
Capital-Town Improvements
Hope Development - Assigned
Marketing & Incentives
Total Expenditures

52,917
10,000
36,385
7,600
73,998
100,000
187,500
226,000
694,400

Excess or (Deficit) Revenue/Expenditures
Total Fund Balance

Intergovernmental Transfer In
Sales Tax
Interest
Total Revenues

Recommended
Adjustment
Mid Year

Amended
Budget
2018-2019

Proposed
Budget
2019-2020

2,330,452

1,764,069

0
56,250
11,500
67,750

54,767
431,250
17,000
503,017

53,260
431,250
17,000
501,510

33,419
0
9,173
4,089
48,933
0
93,750
0
189,364

0
0
0
0
0
0
0
375,000
375,000

52,917
10,000
36,385
7,600
73,998
100,000
187,500
601,000
1,069,400

52,917
10,000
20,000
11,000
76,664
100,000
0
650,000
920,581

(259,133)

155,149

(307,250)

(566,383)

(419,071)

2,071,319

2,485,601

(307,250)

1,764,069

1,344,998

Expenditure Summary

05/30/20193:17 PM

REVENUES BY DEPARTMENT
691 4A ECONOMIC DEVELOPMENT
Account
Number
91-5111
91-5140
91-5510

Account Name
INTERGOVERNMENTAL TRANSFER IN
SALES TAX RECEIPTS
INTEREST EARNED
TOTAL REVENUES - 4A EDC

Description
Special Assessments - Year 4 Payments
Current Year
CY annualized

Approved
Actual
Mid-Year
Amended
Proposed
2018-2019
05/29/19
Adjustment
2018-2019
2019-2020
$
54,767 $
54,767 $
$
54,767 $
53,260
$
375,000 $
279,717 $
56,250 $
431,250 $
431,250
$
5,500 $
10,029 $
11,500 $
17,000 $
17,000
$
435,267 $
344,513 $
67,750 $
503,017 $
501,510

EXPENSES BY DEPARTMENT
691 4A ECONOMIC DEVELOPMENT
Account
Number
91-691-6000
91-691-6002
91-691-6004
91-691-6005
91-691-6113

50% EDC Director
11.94% weighted average
7.65% Wages
Re-rate from TML
Administrative assistance for EDC Director

Approved
2018-2019
$
40,820
$
4,874
$
3,123
$
4,100
$
10,000

91-691-6371 PROMOTIONAL SERVICES

Brochures, publications, business development, marketing

$

36,385 $

9,173

$

36,385 $

20,000

91-691-6512 GENERAL OFFICE SUPPLIES

Misc office supplies, ink, copier paper, etc (EDC Director and
Admin Assistant), iPads (5 board members @ $260 each)

$

500 $

276

$

500 $

3,000

$
$
$

7,100 $
7,500 $
34,998 $

3,813
429
30,516

$
$
$

7,100 $
7,500 $
34,998 $

8,000
7,500
35,164

$
$

7,500 $
10,000 $

1,765
-

$
$

7,500 $
10,000 $

7,000
10,000

Misc. expenses to include business lunches, board dinners
Transfer Out to Gen Fund - Audit, admin, reporting costs
Gateway signage and beautification projects, façade grants
Infrastructure improvements
Incentives
Chamber support (Moved to 691-6513 Dues, Subscriptions,
Memberships)

$
$
$
$
$

2,000
12,000
100,000
100,000
125,000

4,222
12,000
$

2,000
12,000
100,000
100,000
500,000

2,000
15,000
100,000
150,000
500,000

$

1,000 $

-

HOPE DEVELOPMENT INCENTIVE - SUNNYVALE PARK SQUARE

$
$

187,500 $
694,400 $

93,750
189,364

$

(259,133) $

$

(71,633)

Account Name
WAGES & SALARIES
TMRS
PAYROLL TAXES
EMPLOYEE INSURANCE
ADMINISTRATIVE SERVICES

91-691-6513 DUES, SUBSCRIPTIONS, MEMBERSHIPS
91-691-6751 LEGAL SERVICES
91-691-6755 BOND BRIDGE PAYMENTS
91-691-6830 OUTSIDE TRAINING EXPENSE
91-691-6831 LOCAL BUSINESS EDC LUNCHEON
91-691-6890
91-691-6891
91-691-9211
91-691-9422
91-691-9424

OTHER MISCELLANEOUS EXPENSE
TRANSFERS OUT INDIRECT COSTS
TOWN BEAUTIFICATION
CAPITAL IMPROVEMENTS
INCENTIVES

91-691-9425 SUNNYVALE CHAMBER SUPPORT/MEMB
91-691-9426 INCENTIVE ASSIGNED
TOTAL EXPENSES - 4A EDC

Description

IEDC, SEDC,TEDC, ICSC, GIS Planning, Dallas Business Journal,
Dallas Morning News, Chamber Membership, Impact Dashboard,
Sunnyvale Expo, Tyler Technologies, Main Street America, Texas
Downtown Association, Sketch-Up, Scenic City Application
Professional legal services
Bond Payment 02/15/20 & 08/15/20
Seminars, classes, certifications, on-site EDC training, TAPE, Public
Participation Training
Local Business Qtrly Meetings, Annual Meeting/Awards

Actual
05/29/19
$
26,415
$
2,786
$
1,779
$
2,439
$
-

$
$
$
$
$

Mid-Year
Adjustment

Amended
2018-2019
$
40,820
$
4,874
$
3,123
$
4,100
$
10,000

$
$
$
$
375,000 $

Proposed
2019-2020
$
40,820
$
4,874
$
3,123
$
4,100
$
10,000

$
$
$
$
$

$

1,000 $

-

$

$
375,000 $

187,500 $
1,069,400 $

920,581

155,149 $

(307,250) $

(566,383) $

(419,071)

$

(378,883)

05/30/20193:16 PM

Town of Sunnyvale
5.

June 19, 2019

Prepared By: Traci Anderson, Economic
Development Director
Summary:
DISCUSS, CONSIDER AND ACT UPON THE ECONOMIC DEVELOPMENT
INCENTIVE GUIDELINES AND APPLICATION.
Staff Recommendation:
Review and approve the Economic Development Incentive Guidelines and Application.

Background & Analysis:
This document was presented at the last board meeting and all were asked to provide
feedback. The attached documents incorporate the feedback that was received.

Fiscal Impact:
N/A

Attachments:
• Economic Development Incentive Policy
• Incentive Application

TOWN OF SUNNYVALE

INCENTIVE POLICY

Created May 2019

Table of Contents
General Purpose and Objectives ..................................................................................................... 3
Methodology................................................................................................................................... 3
Criteria............................................................................................................................................. 3
Eligible Projects ............................................................................................................................... 3
Available Incentives ........................................................................................................................ 4
Tax Abatement for Real and/or Personal Property .................................................................... 5
Fee-based Incentives/Fee Waivers ............................................................................................. 5
Infrastructure Improvements ..................................................................................................... 6
Fast Track Town Services ............................................................................................................ 6
Job Creation ................................................................................................................................ 6
Matching Grants.......................................................................................................................... 6
Other Incentives .......................................................................................................................... 6
Targeted Incentives ..................................................................................................................... 6
Specialty Retail, Entertainment and Restaurant ..................................................................... 6
Location ................................................................................................................................... 7
Existing Business Retention/Expansion .......................................................................................... 7
Incentive Reconsideration .............................................................................................................. 8
Exception ......................................................................................................................................... 8
Approval .......................................................................................................................................... 8
Performance ................................................................................................................................... 8
Annual Evaluation ........................................................................................................................... 9
Procedural Guidelines ..................................................................................................................... 9
Completion of Application ........................................................................................................... 9
Consideration of Application ....................................................................................................... 9

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I.
GENERAL PURPOSE AND OBJECTIVES
The Town of Sunnyvale is committed to the attraction and promotionpromotion of
uniqiueunique business development that will drive growth and facilitate job creation through
a diverse local tax base.and retention of job creation, as well as the attraction of high quality
and unique business development in all areas of Sunnyvale that meets the needs and desires of
residents throughout the community, and which helps to grow and diversify the local tax base.
Success in economic development ensures Sunnyvale’s long-term financial ability to provide
continued quality services and updated infrastructure to provide for an ongoing improvement
in the quality of life for its residential and corporate citizens.
In an effort to promote Insofar as such objectives are generally served by the enhancement and
expansion of the local economy, the Town may, on a case-by-case basis, give consideration to
providing financial incentives as a stimulus for economic development in Sunnyvale. It is the
policy of the Town that consideration for such incentives will be provided in accordance with
the procedures and criteria outlined in this document. This policy establishes that all business
incentives and agreements shall be governed by applicable state statutes relating to economic
development. Nothing herein shall imply or suggest that the Town is under any obligation to
provide financial incentives to any applicant.
II. METHODOLOGY
All applications shall be considered and negotiated on a case-by-case basis. Incentives may be utilized
only as inducements to generate development that otherwise would not occur. Incentives will not be
considered if a building permit for new construction has already been issued, the purchase of an existing
building has been finalized, or a tenant lease has been executed.
III. CRITERIA
Information provided in applications pertaining to fiscal, community, and employment impacts will be
used to determine whether or not it is in the best interest of the Town to recommend incentives be
offered for a project. In order toTo determine the feasibility of a project, a Cost/Benefit Analysis will be
performed internally to determine the expected economic impact to the community.
Specific consideration will be given to projects which advancefurther the goals and objectives
of the community as described in the Town of Sunnyvale Comprehensive Plan, the Economic
Development Strategic Plan, as well as those with a significant positive impact on diversifying
existing markets, adding employment, expanding the local tax base through added
improvement values, and increasing sales tax revenues to the Town.
IV. ELIGIBLE PROJECTS.
Eligible projects include:
A. Job training as provided by Sections 501.102 and 501.165 of the Act;
B. Recycling facilities;
C. Any project authorized under Chapter 501, Subchapter C of the Act, including but not limited
to:
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i. the land, buildings, equipment, facilities, expenditures, targeted infrastructure and
improvements that are for the creation or retention of primary jobs and found by the
Board to be required or suitable for the development, retention or expansion of the
following:
• manufacturing and industrial facilities,
• research and development facilities,
• military facilities,
• transportation facilities,
• sewage or solid waste facilities,
• recycling facilities,
• air or water pollution control facilities,
• facilities for the furnishing of water to the public,
• distribution centers,
• small warehouse facilities capable of serving as decentralized storage and
distribution centers,
• primary job training facilities for use by institutions of higher education, and
• regional or national corporate headquarters facilities;
ii. expenditures found by the Board to be required or suitable for infrastructure
necessary to promote or develop new or expanded business enterprises limited to
streets and roads, rail spurs, water and sewer utilities, electric utilities, gas utilities,
drainage, site improvements, and related improvements, and telecommunications and
Internet improvements; and
D. Any project included in the definition of “project” under Section 505.152 of the Act,
including but not limited to land, buildings, equipment, facilities and improvements found by
the Board to:
i. be required or suitable for use for professional or amateur sports, including
children’s sports, athletic, entertainment, tourist, convention and public park
purposes and events, including stadiums, ballparks, auditoriums, amphitheaters,
concert halls, park and park facilities, open space improvements, museums,
exhibition facilities, and related store, restaurant, concession, and automobile
parking facilities, related area transportation facilities, and related roads, streets, and
water and sewer facilities, and other related improvements that enhance any of those
items;
ii. promote or develop new or expanded business enterprises that create or retain
primary jobs;
iii. be required or suitable for the development or improvement of water supply
facilities; or
iv. be required or suitable for the development and institution of water conservation
programs.
V.
AVAILABLE INCENTIVES
The Town of Sunnyvale may consider providing one or a combination of any of the following economic
development incentives.
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Tax Abatement for Real and/or Personal Property
The Town of Sunnyvale may offer real and/or business personal property tax abatements for qualifying
projects that meet the thresholds listed below. Qualifying projects include new tenancies, expansions, or
renovations of existing facilities. Tax abatements shall only apply to the value of improvements made
for real property and the value of new business personal property brought into the taxing jurisdiction.
The following are the objective criteria used to determine if a tax abatement should be offered for a
project, (Town of Sunnyvale Resolution 15-06):








Base value of improvements or facilities added to qualify - $2,500,000.00.
For every $500,000.00 of improvement erected or placed upon the premises - 1
point.
For every twenty-five (25) new jobs created - 1 point.
For every $5,000.00 of sales tax revenue generated annually, payable to the
town - 1 point.
For every $100,000.00 of monthly payroll added -1 point.
For every $500,000.00 of personal property value added subsequent to the
erection of the new improvements or the new expansion - 1 point.
Minimum points necessary to qualify as an applicant - 10 points.

Once determination has been made that a tax abatement should be offered, the value and term of the
abatement may be determined by referencing the following schedule:
Minimum Capital Investment
$2,500,000 – 4,999,999
$5,000,000 – 9,999,999
$10,000,000 – 19,999,999
$20,000,000 – 39,999,999
$40,000,000 or greater

Years of Abatement
1-5
1-6
1-7
1-8
Negotiable

Percentage of Abatement
10 – 75%
10 - 75%
10 – 100%
10 – 100%
10 – 100%

The thresholds as described above are considered guidelines for establishing tax abatement
agreement terms. The Town retains discretion to determine the resulting amounts and terms of
abatement for individual projects. Nothing herein shall imply or suggest that the Town is under
any obligation to provide financial incentives at any time to any applicant.

Fee-based Incentives/Fee Waivers
Fee-based incentives may also be considered in lieu of or in addition to a tax abatement if the
project presents extraordinary value to the Town in terms of added tax value, increased
employment opportunity, or enhanced quality of life amenities. Fee-based incentives may
include the reduction or full waiver of building permit fees and/or impact fees assessed by the
Town.
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Infrastructure Improvements
Provision of, or participation in, the extension of community infrastructure to the project site,
including water, wastewater, drainage or road improvements.
Fast Track Town Services
A fast track service involving all inspections, permitting and planning activities may be provided. The
Town’s Development Services Director would be assigned to assist with the progress of the project.
Job Creation
The Town may consider an incentive for the creation and maintenance of jobs within the
Town of Sunnyvale by offering a grant payment for companies that create and relocate a
minimum of 25 full-time jobs. The company must maintain the number of jobs created and/or
relocated for at least a 2-year period to receive the total grant payment. Each job eligible for
grant payment must pay at least 100% of the average annual wage for Dallas County, as
determined by the United States Labor, Bureau of Labor Statistics.


For each job paying 75-100% of the average annual wage for Dallas County, the
incentive is $1,000 per job, payable as $500 each year over a two-year period.



For each job paying 100-124% of the average annual wage for Dallas County, the
incentive is $2,500 per job, payable as $1,250 each year over a two-year period.



For each job paying 125% or more of the average annual wage for Dallas County, the
incentive is $4,000 per job, payable as $2,000 each year over a two-year period.

The maximum grant amount cannot exceed 50% of the net new ad valorem and business
personal property taxes paid annually to the Town of Sunnyvale as a result of the project.
Matching Grants
The Town may reimburse up to 50% of the costs of tenant improvements (including FFE –
fixtures, furniture, and equipment).
Other Incentives
Under Chapter 380 of the Texas Local Government Code, the Town may, on a case-by-case
basis, consider other incentive options to promote and encourage economic development,
including but not limited to cash grants, sales tax rebates, training grants, and relocation
assistance or any combination of listed options.
Targeted Incentives
A. Specialty Retail, Entertainment and Restaurant:
The Town seeks to recruit new unique, specialty retailers and restaurants that do not already have a strong
presence in the marketplace and those that will help to differentiate Sunnyvale from dining and
entertainment venues in other communities within the Dallas Metroplex.
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The Town may consider providing incentives to “destination” retailers and restaurants that have
the capability to attract customers from outside the community, do not have another existing
location within a five-mile radius and fit well into the existing retail/restaurant economy to
provide new and different shopping, dining, and/or entertainment experiences.
Local, Regional, and National retailers or restaurants may apply if they meet the above
qualifications.
This incentive may also be considered for existing “destination” retailers and restaurants that are
expanding or relocating if their added square footage is a minimum of 50% larger than their
current space.
Developers and Shopping Center Owners leasing space to destination retailers and restaurants may apply.
In order toTo qualify for incentives, specialty retailers and/or restaurants are required to sign a minimum
five-year lease with the Developer/Shopping Center Owner, no matter which party is the applicant and
potential recipient of the incentive. Based on the value of the incentive requested, the Town may require
the tenant to sign a lease for a period longer than five (5) years but not to exceed 15 years.
Consideration for incentives shall require a return on investment (ROI) for the Town; any and all
incentives under this provision shall be limited by an ROI of 10:1 (for example, a $1 million
investment, maximum incentive would be $100,000).
B. Location. Special consideration will be given for high priority areas as follows in order from
most to least importance:
a. Town Center District
b. State Highway 352/South Collins
c. U.S. Highway 80
d. Beltline Corridor, specifically at Town East and Beltline
e. Beltline Corridor, all other areas
VI. EXISTING BUSINESS RETENTION/EXPANSION
The Sunnyvale Town Council may consider the use of incentives to retain existing businesses
that have necessity to request assistance in the cases that these businesses propose to improve
or redevelop property within the Town limits, or to keep jobs in Sunnyvale that would
otherwise go elsewhere. Tax abatement for the expansion of an existing facility will only apply
to the increased valuation of the improvements over the appraised value of the property prior
to such improvements as established by the appraisal district the year in which the tax
abatement agreement is executed. All incentives mentioned above could also be considered.

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VII. INCENTIVE RECONSIDERATION
Application for incentive may be made at any time and in regards to any commercial project within the
Town of Sunnyvale. Reconsideration of an application previously denied may be requested after any of
the following alterations: the type of incentive requested is different, the terms associated with the
requested incentive are different, new information related to the project and its benefit to the community
is obtained, or on an annum basis following initial rejection in response to the changing economic needs,
desires, goals, and objectives of the community.
Applicants seeking the reconsideration of an incentive are to complete and submit an Incentive
Application in the same manner as a new incentive request and will receive additional
information in the same timely manner as a new incentive request. Previously submitted
documents may be referenced in each subsequent determination.
VIII. EXCEPTIONS
1. The Town will not consider any incentives for residential projects or the residential portion of
designated mixed-use projects.
2. In order toTo encourage the retention/expansion of existing business, attraction of new
businesses which satisfy a community goal or objective, or to meet a special need of the
community, the Town Council retains the ability to approve an incentive which does not
comply with the terms outlined in this policy.
3. Tax abatements will not be considered within any Tax Increment Zone (TIRZ) created in
the Town. Providing ad valorem tax abatements would dilute the projected value of the
Fund and limit the ability to carry out approved projects within the TIRZ District.
IX. APPROVAL
All applications are considered on a case-by-case basis and all incentive agreements are subject
to final approval by the Town Council. Even though a project may meet the criterion set forth
in this policy, an application may be denied for any reason at the discretion of the Town.
The Town will not enter into an incentive agreement with a business entity unless the business
entity, in accordance with Section 2252.908 of the Texas Government Code and rules adopted
by the Texas Ethics Commission, submits a disclosure of interested parties to the Town at the
time the business entity submits the signed incentive agreement to the Town.
X. PERFORMANCE
All financial incentives granted by the Town of Sunnyvale are performance-based. Should a project
granted incentive fail to satisfy the terms outlined within each individual agreement, the contracted party
will be denied the full amount of abatement to be received for that given year. Approved incentive
agreements other than tax abatements will include individual performance measures to be met by the
contracted party and specific recapture provisions intended to safeguard the Town from potential
financial loss.
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XI. ANNUAL EVALUATION
The Town will perform evaluations of approved incentive agreements in order toto ensure
compliance by all parties on a yearly basis.
XII. PROCEDURAL GUIDELINES
Any person, organization, or corporation desiring that the Town of Sunnyvale consider
providing incentives to encourage local economic development within the Town limits shall
be required to comply with the following procedural guidelines. Nothing within these
guidelines shall imply or suggest that the Town is under any obligation to provide a tax
abatement or any other incentives to any applicant.
Completion of the Application
1. Applicant shall complete the "Application for Economic Incentives" and include a
statement regarding the applicant’s desire for consideration of available incentives listed in
the Town of Sunnyvale Incentive Policy.
2. The incentive request should include any aerial maps, proposed site plans, floor plans,
architectural renderings or other such documents related to the proposed facility/site. This
should include the precise location of the property and all roadways within 500 feet of the
site, the metes and bounds or complete legal description and any proposed zoning changes.
This is noted on Page 2 of the application.
3.

Applicant shall complete all forms and information, along with and information detailed
in the application and submit all information to the Director of Economic Development, at:
Town of Sunnyvale
ATTN: Economic Development Corporation
127 N. Collins Road
Sunnyvale, Texas 75182

4. All information in the application package detailed above will be reviewed for
completeness and accuracy. Additional information may be requested, as needed.
Once an application has been submitted to the Director of Economic Development, it shall be
regarded as a matter of public record and will be available for inspection by the public should a
Public Information request be completed. Any proprietary information included as a part of the
application should be so indicated, marked in advance and supplied in such a manner so as toto be
readily separated from the remainder of the application.
Consideration of the Application
Grant Funding. Grants will be funded on a reimbursement basis. Applicants shall submit estimates of
the total improvement costs for projects being submitted for assistance consideration. Estimated project
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costs will be considered by the Board in determining grant award amounts. Grant awards will specify a
percentage of reimbursement of actual project improvement costs and will include a specified not-to
exceed grant amount. Upon completion of construction of project improvements, invoices verifying actual
project costs shall be submitted by the applicant for reimbursement. Grants shall be funded upon
confirmation of completion and acceptance of construction by the Town Engineer for public infrastructure
projects or by the Building Official for improvements completed on private property within the time set
by the Board.
Consideration by the Sunnyvale 4A and/or 4B Development Corporation Board. Grant requests shall
be considered for recommendation to the Board by the Economic Development Director. The Sunnyvale
4B Development Corporation Board may not award an Economic Development Incentive until it has held
a public hearing at which interested persons are entitled to speak and present evidence for or against the
incentive. Notice of the public hearing shall be posted in accordance with state law.
Performance Agreement. A successful applicant must enter into a performance agreement with the
Corporation which provides for a schedule of additional payroll, or jobs to be created/ or retained and
capital investment to be made as consideration for any direct incentives provided or expenditures made
by the Corporation. The performance agreement must also specify the terms under which repayment must
be made if the applicant fails to meet the performance requirements outlined in the agreement.
Town Council Consideration. Upon a favorable recommendation of the Board(s), the grant requests will
be forwarded to the Town Council for their consideration. The final decision of any incentive application
will rest with the Sunnyvale Town Council.

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Prospect Questionnaire – Economic and Fiscal Impact Analysis
Note: To objectively evaluate the economic and fiscal impact that your company may have on the
Town of Sunnyvale and other public entities, the Sunnyvale Economic Development office will
review and evaluate specific information related to your project. Your assistance in providing the
referenced information is respectfully requested. Please complete the questions below and email a
completed copy of this form to [email protected]. Call 972.203.4154 should
you have any questions or need assistance. Thank you!

Date Survey Completed: __________________
A. Basic Company Information:
1.

Person to contact concerning this questionnaire:____________________________________________

2.

Company Name:________________________

3.

Company Address: ___________________________________________

4.

City:_____________________________________________ State:________________ Zip:_________

5.

Company Phone:_____________________________________ Fax: ___________________

6.

Company Email:

7.

Is your company registered to do business in the State of Texas? Yes / No

8.

Is this a new business start-up? Yes / No

9.

How long has the company been in operation? _______Years

__

______ ____

Company website:

10. Ownership (check one): _______ Public Traded Stock or __________ Privately Held
11. Form of Business (check one): ____Corporation ___Joint Venture ___Partnership___ Sole Proprietorship
Please attach to this Questionnaire the company’s financial statements for the preceding 3-year period.

B. Company Business Activities:
12. NAICS code: ___________________

13. Describe the company’s principal business (attach additional sheets as necessary):
____________________________________________________________________________________
____________________________________________________________________________________
14. Describe the specific operations to be performed at the proposed Sunnyvale facility:
____________________________________________________________________________________
____________________________________________________________________________________

C. Company’s Proposed Facility:
15. Describe the company’s plans for expanding or locating in Sunnyvale (attach additional sheets as
necessary):
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
16. Area (Square Feet) Requirements:
(a) Office
______________ SF
(b) Manufacturing:
SF
(c) Warehouse:
______________ SF
(d) Showroom/Retail
SF
(e) Corporate HQ
SF
(f) Regional HQ
SF
(g) Call Center
SF
(h) Data Center
SF
(i) Lab/Research
SF
(j) Other:
______________ SF
Total Area (a+b+c+d+e):

______________ SF

17. Is the company expanding its existing local operations or relocating its operations from somewhere else
to our area? (check one)
Expansion
_ Relocation
18. Does the company plan to lease or own the facility?
(check one) _________ Lease __________ Own
19. If the company is planning to lease space in Sunnyvale, what is the lease term? _______________
20. Will the facility be built or does the facility already exist?
(check one) _________ New __________ Existing
21. If the company is occupying an existing facility, what is the address? _________________________
22. If the company is constructing a new facility, what is the approximate location or address of the site?
_______________________________________________________________________
_

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23. If the company is constructing a new facility, what is the anticipated date for commencement of
construction? ___________________________________________
24. Anticipated date for company to move into the facility: _________________________________
Please attach any aerial maps, proposed site plans, floor plans, architectural renderings or
other such documents related to the proposed facility/site. This should include the precise
location of the property and all roadways within 500 feet of the site, the metes and bounds
or complete legal description and any proposed zoning changes.

D. Capital Investment:
25. Initial and subsequent investments by the company in real and business personal property:
Instructions
• List only the additional capital investment made each year.
• Only complete information for the number of years that you plan to lease the facility. If
you plan to own your facility, please include information for the full 10-year period.
Furniture,
Fixtures, &
Office Equipment

Industrial
Machines
& Equipment

Total

Year

Land

Buildings &
Improvements

1
2
3
4
5
6
7
8
9
10

$________
$________
$________
$________
$________
$________
$________
$________
$________
$________

$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________
$____________

$_____________
$_____________
$_____________
$_____________
$_____________
$_____________
$_____________
$_____________
$_____________
$_____________

$___________
$___________
$___________
$___________
$___________
$___________
$___________
$___________
$___________
$___________

$___ _____
$___ _____
$___ _____
$___ _____
$___ _____
$___ _____
$________
$________
$________
$________

Total $________

$____________

$_____________

$____________

$________

26. Estimated total inventories in Sunnyvale at the end of each calendar year:
Year
1
2
3
4
5

$________________
$________________
$________________
$________________
$________________

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6
7
8
9
10

$________________
$________________
$________________
$________________
$________________

27. Projected annual inventory growth rate: _________ %
28. Estimated percentage of inventory that is exempt from taxation by Freeport: _____________

E. Taxable Sales/Purchases
29. Will the company have significant taxable sales at its Sunnyvale facility
(> $500,000 annually)? ___________________________________
If you answered ‘yes’ to question 25, please complete questions 26-27
26. Projected annual sales volume of Sunnyvale-based operations (subject to state and local sales tax):
Year
1
2
3
4
5
6
7
8
9
10

$________________
$________________
$________________
$________________
$________________
$________________
$________________
$________________
$________________
$________________

27. Will Sunnyvale be designated as the “point of sale” for sales tax purposes? _______________
28. Will the company make significant taxable purchases of equipment or other goods for which the first
point of use will be the Sunnyvale facility? (> $500,000 annually)? ______________________
If you answered ‘yes’ to question 28, please complete questions 29-30
29.

Projected annual taxable purchases for the Sunnyvale-based operation (Subject to state and local sales tax):
Year
1
2
3
4
5

$________________
$________________
$________________
$________________
$________________

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6
7
8
9
10

$________________
$________________
$________________
$________________
$________________

30. Approximately what percentage of these purchases will be executed with suppliers located outside the
State of Texas? ____________%
31.

Will Sunnyvale be designated as the “point of delivery” or the “point of first use” for the purpose of
collecting sales/use taxes of these purchases?
32. If the company is constructing a new facility, making significant upgrades to an existing facility, or
expanding an existing facility, would the company be willing to require its contractors to bill the company
under a ‘separated contract’ that allows the sales taxes paid on construction materials to be accrued to the
Town of Sunnyvale? _______________________________________________________

F. Employment and Payroll:
33. How many fulltime equivalent (FTE) positions will the company employ? ________________________
(If this is an existing company that is expanding in Sunnyvale, list only new employment positions)
34. What percentage of the projected employment positions would receive benefits? ____________________
35. New Employees to be hired each year (salaries net of benefits): __________________________________
Instructions
• List only the additional employment positions created in Sunnyvale each year
• Only complete information for the number of years that you plan to lease the facility
• If you plan to own your facility, please include information for the full 10-year period
Employees
to be paid
$20,000/yr
Year or less
1
_________
2
_________
3
_________
4
_________
5
_________
6
_________
7
_________
8
_________
9
_________
10 _________

Employees
to be paid
$20,000
to $29,999
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________

Employees
to be paid
$30,000
to $49,999
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________

Employees
to be paid
$50,000
$99,999
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________

Employees
to be paid
$100,000
or greater
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________

Total
Number
of Employees

Total
Payroll
Per Year

__________
__________
__________
__________
__________
__________
__________
__________
__________
__________

$________
$________
$________
$________
$________
$________
$________
$________
$________
$________

Total _________

_________

_________

_________

__________

__________

$________

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36. Of the total employment positions to be located in Sunnyvale, please list the percentages of employment
positions that will be (a) relocating from outside the area, (b) relocating from within the area, or (c) will be
newly created positions:
Percentage
a. Employment Positions Relocated from Outside of Texas:
_______
b. Employment Positions Relocated from within Texas, but Outside the
Dallas-Fort Worth Area:
_______
c. Employment Positions Relocated Inside the Dallas-Fort Worth Area:
_______
d. New Employment Positions Created:
_______
Total:
100%
37. Average wage paid to employees to be located at the Sunnyvale facility: _________________________
NOTE: Texas State Law prohibits any tax-payer subsidized job creation grant or tax abatement be
given to any business entity in Texas that is in violation of federal immigration law. Any
agreement providing a public subsidy will include a provision for repayment of the public
subsidy with interest in the event the business violates the federal code, 8 U.S.C. Section 1324a
(f).

G. Other Economic Impact Considerations or Comments:
38. Please provide information regarding the company’s past involvement in the local community, as well as
the level of involvement the Company would have in Sunnyvale:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
39. Include or describe any other information relative to the company’s future economic and fiscal impact on
the Town of Sunnyvale, area school districts and county governments:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
40. Is the company requesting a specific incentive and, if so, how will such incentive be used?
___________________________________________________________________________________
___________________________________________________________________________________
41. Is the company considering any other communities besides Sunnyvale? If appropriate to share, please
specify which communities:
____________________________________________________________________________________
42. Has the company already entered into a contract or any form of agreement for the proposed project? Yes /
No

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I hereby certify that the information included on this form is complete and accurate:
Signature: _________________________________________Title:______________

__

Print Name: _______________________________________Date: ____________________
Please Attach Any or All of the Following:
•

Company Financial Statements for Preceding 3-Year Period (The Town of Sunnyvale can sign a
non-disclosure agreement, if necessary)

•

Aerial maps, site plans, floor plans, architectural renderings, etc. for proposed facility

Other _____________________________________________________________________

Thank You!
The Town of Sunnyvale Economic Development Corporation appreciates your cooperation and
assistance in providing the above information. This information will be helpful in determining your
firm’s economic and fiscal impact on the Town of Sunnyvale, Dallas County, the Dallas County
Community College District, and Sunnyvale Independent School District. Please let us know if a
non-disclosure agreement (NDA) should be signed.
Upon Completion of this Form: Please e-mail this completed questionnaire to
[email protected]. If you have further questions, please contact Traci
Anderson at 972.203.4154.

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