On the agenda: Coke County July 14, 2026 — Data Center (Jul 14)

THE STATE OF TEXAS

COUNTY OF COKE

On this the 14th day of July, 2026, at 9:00 a.m., the Honorable
Commissioners’ Court met in regular session in the usual meeting place thereof,
the courthouse in Robert Lee.

The meeting opened with the pledge to the flag, and prayer was offered by Keith
Fletcher.

Judge Spain announced the presence of a quorum with all members of the court
being in attendance.

Hal Spain County Judge

Donald Robertson Commissioner, Pct. #1
Henry Chisholm Commissioner, Pct. #2
Kizzie Waggonner Commissioner, Pct. #3
Danny Webb Commissioner, Pct. #4

and Cindy Sawyer, Chief Deputy Clerk, when the following proceedings were
had, to wit;

CONSENT AGENDA
Commissioner Chisholm made a motion to approve the Consent Agenda as
presented, which includes approving the minutes from June 22nd, 2026,
Extension Report, Sheriff's Report, County Attorney's Report, Auditor's Report,
Constable Report, J.P. Report, and the payment of bills. Commissioner
Waggonner seconded the motion. Motion carried. See attachments.

BURN BAN

No action taken, the Burn Ban stays on.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING
APPROVAL/DENIAL OF A RESOLUTION AUTHORIZING PARTICIPATION IN
CVCOG CONTRACT FOR SB3 FEWS SERVICES

Commissioner Chisholm made a motion to approve the Resolution
authorizing participation in CVCOG Contract for SB3 FEWS Services.
Commissioner Robertson seconded the motion. Motion carried. See attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING THE
APPROVAL/DENIAL OF AN INTERLOCAL COOPERATION AGREEMENT
WITH CONCHO VALLEY COUNCIL OF GOVERNMENTS, ALLOWING THE

COUNTY TO UTILIZE A CONTRACT WITH A QUALIFIED ENGINEERING
FIRM FOR SERVICES RELATED TO FEWS FUNDED UNDER SB3
Commissioner Chisholm made a motion to approve an Interlocal Cooperation
Agreement with Concho Valley Council of Governments, allowing the County to
utilize a contract with a qualified engineering firm for services related to FEWS
funded under SB3. Commissioner Waggonner seconded the motion. Motion
carried. See attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING
APPROVALI/DENIAL OF A MASTER AGREEMENT FOR PROFESSIONAL
ENGINEERING AND CONSULTING SERVICES WITH WATERWAY
ENGINEERING
Commissioner Chisholm made a motion to approve a Master Agreement for
Professional Engineering and Consulting Services with Waterway Engineering.
Commissioner Waggonner seconded the motion. Motion carried. See

attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING THE
EXTENSION OF COKE COUNTY LOCAL DISASTER DECLARATION
REGARDING THE THREAT OF THE NEW WORLD SCREWWORM
Commissioner Waggonner made a motion to extend the Coke County Local
Disaster Declaration Regarding the Threat of the New World Screwworm to July
27*, 2026, Commissioner Chisholm seconded the motion. Motion carried. See

attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING ACCEPTING
A DONATION FROM CARL BEAL OF A 49-INCH MONITOR FOR THE TAX
OFFICE
Commissioner Chisholm made a motion to accept a donation from Carl Beal of a
49-inch monitor for the tax office. Commissioner Waggonner seconded the

motion. Motion carried.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING
INVALIDATING THE PREVIOUSLY PASSED INTERLOCAL CONTRACT WITH
COKE COUNTY ESD #1 REGARDING EMERGENCY MEDICAL SERVICES
AND AMBULANCE GRANT FUNDING AND APPROVALIDENIAL OF A
REVISED INTERLOCAL CONTRACT WITH COKE COUNTY ESD #1
REGARDING EMERGENCY MEDICAL SERVICES AND AMBULANCE
GRANT FUNDING
Commissioner Chisholm made a motion to approve invalidating the
previously passed Interlocal Contract with Coke County ESD #1 regarding
emergency medical services and ambulance grant funding and approving the
revised Interlocal Contract with Coke County ESD #1 regarding emergency
medical services and ambulance grant funding. Commissioner Waggonner
seconded the motion. Motion carried. See attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING REQUEST
FOR COUNTY FERAL HOG GRANT
No action taken.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING PROPOSED
SALARIES FOR ALL ELECTED OFFICIALS 2026/2027
Commissioner Chisholm made a motion to approve the proposed salaries for
all elected officials 2026/2027. Commissioner Robertson seconded the motion.
Motion carried. See attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING SETTING
THE DATE AND TIME FOR SALARY GRIEVANCES DEADLINE AND
GRIEVANCE COMMITTEE HEARING

After Judge Spain randomly selected the Grievance Committee,
Commissioner Chisholm made a motion to set the salary grievances deadline for
Monday July 27", 2026 and to set the Salary Grievance Committee hearing for
August 4", 2026 at 5:15 p.m. Commissioner Robertson seconded the motion.
Motion carried.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING APPOINTING
GINA WILLIAMS TO CALCULATE TAX RATES FOR COKE COUNTY
2026/2027 FISCAL YEAR

Commissioner Chisholm made a motion to appoint Gina Williams to calculate
tax rates for Coke County 2026/2027 fiscal year. Commissioner Waggonner
seconded the motion. Motion carried.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING ACCEPTING
A $50 DONATION TO THE SHERIFF’S OFFICE FROM DEBBIE TETERS
Commissioner Chisholm made a motion to accept a $50 donation to the
Sheriff's Office from Debbie Teters. Commissioner Waggonner seconded the
motion. Motion carried.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING THE
APPROVALIDENIAL OF THE SICK POOL BALANCE OF 405 DAYS AS OF
JUNE 257, 2026
Commissioner Chisholm made a motion to approve the sick leave pool
balance of 405 days as of June 25, 2026. Commissioner
Waggonner seconded the motion. Motion carried. See attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING
ESTABLISHING A FACEBOOK PAGE FOR COKE COUNTY; ESTABLISHING
AUTHORIZED PERSONNEL AND ADDITIONAL LIMITATIONS

Commissioner Chisholm made a motion to approve establishing a Facebook
Page for Coke County and establishing Linda Sparks and County Judge as
authorized personnel and establishing additional limitations to the page as
business only and allowing no comments. Commissioner Waggonner seconded
the motion. Motion carried.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING REVISING
THE COKE COUNTY PURCHASING AND PROCUREMENT POLICY
Commissioner Waggonner made a motion to approve the revised Coke
County Purchasing and Procurement Policy. Commissioner Chisholm seconded
the motion. Motion carried. See attachment.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING THE
DETERMINATION OF SALVAGE FOR A CALULATOR (ID # 0109) FOR THE
TAX OFFICE
Commissioner Waggonner made a motion to approve salvaging a calculator
(ID# 0109) for the Tax office. Commissioner Chisholm seconded the motion.
Motion carried.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING ACCEPTING
RESIGNATIONS, TERMINATIONS, TRANSFERS, NEW HIRES, ETC.
No action taken.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING BUDGET
AMENDMENTS AND LINE-ITEM ADJUSTMENTS
Judge Spain made a motion to accept the budget amendments and line-item
adjustments as presented with the exception of the budget amendment for the
Sheriff's Office. Commissioner Webb seconded the motion. Motion carried. See
attachments.

REPORTS
Commissioner Chisholm reported that the Railroad Commission inspected the
propane tanks and found a leak. The tanks will need covers on them.
Commissioner Robertson discussed with the Court pooling together their
safety money and placing an order all together and adding disposable safety

suits. Discussion was had about donating the safety trailer to the ESD # 1 with all
the supplies included, to be added to the next Court Agenda.

Commissioner Webb had a question about the Appointment of Jennifer
Henderson as Coke County Auditor. It was determined that Judge Carmen
Dusek makes that decision for the County. Discussion was also had about

employee time sheets.
Judge Spain reported that a company bought a 91-acre tract of land close to

Oak Creek for a possible location for a Bitcoin or Data Center. This could be a
future problem or discussion for a Tax Abatement Agreement with limitations.

BUDGET WORKSHOP
No action taken.

CONSIDER AND TAKE APPROPRIATE ACTION CONCERNING
PARTICIPATION IN ARTIFICIAL INTELLIGENCE TRAINING PROGRAM
Commissioner Chisholm made a motion to approve participating in the
Artificial Intelligence Training program. Commissioner Waggonner seconded the
motion. Motion carried. See attachment.

Judge Spain adjourned the meeting at 11:14 a.m.

As per HB 2931, Section 4:

|, Carolla Orcutt, County Clerk of Coke County, Texas do hereby attest that
this is an accurate accounting of the proceedings of the Commissioners’
Court Meeting that met in Regular Session on January 12th, 2026.

l hereby set my hand and seal to this record January 26th, 2026.

Carolla Orcutt, County Clerk and
Ex-Officio Clerk of Commissioners’ Court

Hal Sin, Count¥ Judge