On the agenda: Charles City County meeting — data center (Feb 24)

Board of Supervisors
Byron Adkins, Sr., Chair
Ryan Patterson, Vice-Chair
Michael Hill
Keith Rogers Jr., County Administrator

Charles City County Board of Supervisors
Board Meeting Agenda
Date: February 24, 2026
Time: 6:00 PM
Location: Government Administration Building Auditorium
I.
II.
III.
IV.

V.
VI.

Call to Order/ Roll Call/ Pledge of Allegiance
Adoption of the Agenda - Pg. 3
Approval of Minutes - Pgs. 3-10
A. Regular Meeting – February 5, 2026
Awards & Presentations – Pg. 3
A. Black History Month Proclamation – Mr. Donald Charity, Charles City County NAACP
President
B. The Jim Gilmore Award for TRAID Excellence to Sheriff Jayson Crawley – Chickahominy
Area Triad Chairperson, Danny Green
Board Appointments - None - Pg. 11
Consent Agenda – None - Pg. 12

VII. Regular Agenda - Pg. 13-24
A. Resolution to Authorize the Acquisition of Right Way, Easement and Use Agreements for Mt.
Zion/Rustic Collection System Project
B. Resolution to appoint Jessica Poe as Clerk of the Board of Supervisors
VIII. Public Comment Period - Pg. 25
IX. County Administrator’s Report - Pgs. 26-29
X.
Board Comments - Pg. 30
XI. Adjournment

Charles City County Board of Supervisors

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MEETING DATE: FEBRUARY 5, 2026
ITEM I. CALL TO ORDER/ROLL
CALL PLEDGE OF ALLEGIANCE
(Page 3)
Notes:

ITEM II. ADOPTION OF AGENDA(Page 3)
ITEM III. APPROVAL OF BOARD MEETINGS MINUTES (Pages 3-10)
Board of Supervisors- Motion for approval of Regular Monthly Board of Supervisors Meeting Minutes,
Thursday, February 5, 2026
IV. AWARDS & PRESENTATIONS (UNDER SEPERATE COVER)
a.) Black History Month Proclamation – Mr. Donald Charity, Charles City County NAACP President
b.) The Jim Gilmore Award for TRAID Excellence to Sheriff Jayson Crawley – Chickahominy Area Triad
Chairperson, Danny Green
Notes:

At the regular monthly meeting of the Board of Supervisors at the Charles City County Government
Administration Building on Thursday, February 5, 2026, at 6:00
p.m. in the 230th year of the Commonwealth and 392nd year of the County.
PRESENT:

Byron Adkins, Sr., Chairman
Ryan Patterson, Vice Chairman
Michael Hill, Board Member
Keith C. Rogers, Jr., County Administrator
Jessica Poe, Chief of Staff
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Opening and Procedural Matters
RE: CALL TO ORDER/ROLL CALL/ PLEDGE OF ALLEGIANCE
The Chairman, Mr. Adkins, Sr., formally called to order the February 5, 2026, Board of Supervisors meeting.
The roll call was conducted by Ms. Poe, and the Pledge of Allegiance was recited in unison by all present.

RE: ADOPTION OF AGENDA/ APPROVAL OF BOARD MINUTES FROM DECEMBER 18,
2026/ORGANIZATIONAL MINUTES FROM JANUARY 13, 2026/AWARDS AND
PRESENTATIONS
Chairman Adkins asked for a motion to adopt the agenda.
Agenda Adoption
□

Vice-Chairman Patterson motioned to adopt the agenda.

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Approval of December 18, 2025, Meeting Minutes and January 13, 2026, Meeting Minutes
• Discussion: Discrepancy pointed out by Mr. Patterson—January meeting minutes omitted Mr. Adkins’s vote on
page 13.
• Resolution: Motion made to approve the December and January minutes with the correction on page 13.
Mr. Patterson motioned to approve the meeting minutes with the correction on page 13.
The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
Awards and Presentations
A proclamation was presented to Ms. Miranda Venable for six years of dedicated service to Charles City County as
Executive Assistant and Clerk of the Board. The proclamation recognized her professionalism, integrity, and vital role in
supporting the Board of Supervisors and county administration, particularly during periods of transition. The Board
commended Ms. Venable lasting contributions to effective, transparent government and expressed sincere appreciation
along with best wishes for her future success.

RE: BOARD APPOINTMENTS
No appointments.

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RE:

CONSENT AGENDA
Ms. Poe, read the consent agenda items to be approved.

The agenda included:
A. Resolution to authorize 3rd Quarter appropriation for Charles City County Public Schools
B. Resolution to accept a grant award in the amount of $2,500 from the Williamsburg Community Foundation and to
appropriate funds to Parks and Recreation for youth soccer goals
C. Resolution to support HB1322 for Sheriff Javier J. Smith Memorial Bridge
D. Resolution to appoint Jessica Poe as Clerk of the Board of Supervisors
E. Resolution to approve local emergency declaration
• Vice-Chairman Patterson asked to discuss items B, D, and E.
•

Parliamentary confusion about moving items from consent to regular agenda, referencing section 4.6 of the Board’s
bylaws.

•

Ultimately, items B (grant), D (appointment of clerk), and E (emergency declaration) were moved to the regular agenda
for full discussion.

•

Vice-Chairman Patterson motioned to approve the Consent Agenda to include items A and C only.

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
RE:

REGULAR AGENDA

Items B, D and E were moved from the consent agenda to the regular agenda for discussion.
B. Resolution to acceptance of $2,500 Grant from Williamsburg Community Foundation
Purpose: For Parks and Recreation (specifically for soccer goals and related expenses).
Clarification: Funds are increased to both general fund revenue and recreation/parks/culture budget; must be used for
stated purpose unless foundation agrees otherwise.
Outcome: Approved.
•

Vice-Chairman Patterson motioned to approve the grant in the amount of $2,500.

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye

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D. Resolution to Appoint Jessica Poe as Clerk of the Board
Discussion: Request to defer for closed session (personnel matters) stated by Vice-Chairman Patterson.
Outcome: Deferred to February 24, 2026, pending further discussion in closed session.
•

Vice-Chairman Patterson motioned to defer item D to February 24th.

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
E. Resolution to accept the Local Emergency Declaration
Context: Relates to recent snowstorm and the Governor’s emergency declaration; Charles City required to affirm local
emergency for eligibility on reimbursement and tracking expenses.
Clarifications sought:
Timeline and board communication about the declaration
Responsibilities for creating and approving budget line items for the emergency
Procedures followed and expenditures incurred
Public Concern: Vice-Chairman Patterson expressed discontent with information flow and lack of board notification.
Outcome: Resolution approved.
•

Vice-Chairman Patterson motioned to approve the declaration of local emergency.

The motion went as follows:
Mr. Ryan Patterson, aye
Mr. Michael Hill, aye
Mr. Byron Adkins, Sr., aye
RE: PUBLIC COMMENT PERIOD
Ms. Poe read the disclosure for the public comment period, stating that individuals commenting would have three minutes
each; as a group, they would have five minutes. Please name and identify your group by showing your hands or standing.
Please state your name. You do not have to state your address. The Board does not answer questions nor establish
dialogue during the Public Comment period. Please approach the podium when called, state your name, and any relevant
facts or materials. Written comments and documents may be submitted for the record. required.
Key Issues Raised by Citizens
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Dorene Billingsley stated that she had three concerns. First, she expressed that she believes the Board has not provided
adequate public notice for meetings, citing the January 13 organizational meeting, which she said was announced less than a
week in advance, and a recent joint meeting with the School Board that was posted online without listing the date, time,
or location. She said she only obtained that information by contacting Mr. Patterson and urged the Board to improve its
public notification practices. Second, she stated that state law requires the County’s annual audit to be completed within six
months of the fiscal year’s end, meaning by December 31, and noted that last year’s audit was nearly a year late, referenced
reported financial discrepancies, and said the current audit is already over a month late, emphasizing the need for timely
completion and transparency. Third, she reiterated ongoing concerns raised by herself and others over the past two years
that the monthly financial reports lack forecasts, estimates, or explanations for spending variances, and said the reports have
not improved. She stated she cares deeply about the County, is concerned about its financial health, believes citizens deserve
clear information, and again offered her assistance particularly with financial matters, while urging the Board to
communicate more openly.
Matt Piercy identified himself as a District One resident and stated that he shares the concerns previously expressed about
the financial reports presented by Mr. Rogers. He said that for many months he has repeatedly requested that the reports
include basic information such as year-to-date budget figures, prior-year-to-date spending comparisons, and forecasts for
the remainder of the fiscal year but noted that the reports have not changed. He stated that he concluded Mr. Rogers may not
feel obligated to make those additions because he works for the Board of Supervisors rather than directly for residents. He
therefore addressed Mr. Adkins, Mr. Patterson, and Mr. Hill, asking that they instruct Mr. Rogers to include the
requested financial details in his monthly reports. He expressed that, because the Board supervises the County Administrator,
they have the authority to require those changes, and he said he hopes they will take the request seriously so that citizens can
be better informed about the County’s financial condition and performance.
Pat Davis, a District One resident, spoke about data centers and zoning, stating that in March 2024 there was a proposal to
make data centers a permitted use in M1, M2, and PDIP zones. He said many people focused on whether data centers
themselves were good or bad, but in his view the key issue was what “permitted use” means namely that projects could
proceed by right without Planning Commission hearings, Board discussion, or public input, and that neighbors might not
know about a project until construction begins. He referenced the Pointe One project as an example, noting that it includes
its own natural gas power plant and involves significant energy use, water demand, noise, air impacts, and infrastructure
needs. He also expressed concern about impacts on shared groundwater resources, stating that many residents rely on
wells connected to the same aquifer. He emphasized that his position was not opposition to business or technology but rather
about maintaining local oversight, and he requested that data centers be removed as a permitted use in M1 and M2 zoning
so that such projects would still be allowed but subject to County review and public input.
Brandi Mareno stated she was speaking on behalf of a group and, as a District One resident, raised concerns about allowing
data centers as a by-right or permitted use. She said that although such zoning can streamline development, it removes
community protection by allowing large-scale industrial facilities to be built without public hearings, site-specific review,
or opportunities for residents or officials to raise concerns. She described data centers as high-impact infrastructure
requiring significant electricity, water, and backup diesel generators, and expressed concern about potential strain on
utilities, shared aquifers, environmental impacts, noise, and long-term land use. She said that by-right zoning limits local
government’s ability to evaluate projects, impose conditions, or ensure appropriate siting, and could result in projects being
located near residential areas without sufficient oversight. She also noted that data centers can occupy substantial land
while providing relatively few permanent jobs, which she said could restrict other development opportunities. She clarified
she is not opposed to data centers themselves but believes their scale and impacts warrant case-by-case review through tools
such as conditional use permits or special exceptions. She concluded by stating her view that by-right approval prioritizes
speed over oversight and may not be the most responsible or sustainable approach.
Thelma Whitehead addressed the Board, stating she believes they need help and may be reluctant to accept it. She said Mr.
Patterson appears thorough in seeking answers and questioned why she believes he is not receiving direct responses. She
commented that Mr. Rogers often gives lengthy explanations instead of yes-or-no answers and asked why. She also asked
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whether a Human Resources position will be posted and expressed concern that the clerk position was filled without being
advertised. She stated she believes internal issues are contributing to employee departures and urged the Board to treat Mr.
Patterson respectfully when he raises questions, she said citizens also want answered. She noted that residents thanked her
for speaking, referenced her lifelong ties to Charles City, and concluded that the County is a good place to live and that the
Board has the ability to make it better.
Antoinette Jackson stated that she had not spoken at a meeting in some time and wanted to share several remarks. She
referenced a prior Board meeting where bylaws were being considered and said that Mr. Patterson nominated himself for
chairman, apparently believing Mr. Adkins could not continue serving consecutively, and she felt that point was not clearly
explained. She told Mr. Hill that, in her opinion, he could have supported Mr. Patterson and that doing so might have been
well received by the public. She described Mr. Patterson as thorough and said she believed his time to serve as chairman
would have come, adding that she was disappointed with how the vote unfolded. She then spoke about the data center issue,
recounting that an older gentleman from Williamsburg who had been in her chair earlier that day said he loved Charles
City but commented that, while data centers may be needed, he did not think one should be located in Charles City. She
also echoed earlier remarks about prayer, suggesting that prayer be included along with the Pledge of Allegiance, and
expressed hope that God would bless the County and its leaders, open their ears to what is best for the community, and
help set aside what she described as trickery or favoritism that she felt does not move the County forward.
Preston Adkins stated that when an emergency is declared by the governor, local officials particularly the designated
emergency management personnel and the three officials seated on the dais should be notified first so they are aware of
developments before others. He then raised concerns about the water treatment plant serving the schools, noting that when
he previously served on the School Board there had been plans related to it, and he referenced an agreement that suggests
the County may be responsible if the plant fails. He emphasized that this should be treated as a priority because the schools
could not operate if the system went down. He also asked about the large coal pile along Route 106, stating that although the
coal train has cleared the tracks, approximately 400 tons of coal remain and he wants to know how long it will stay there.
He added that he used to receive agenda emails but has not received them recently and requested to be included again.
Finally, he asked that the Board revisit matters related to the paid fire department, saying that what was presented when the
department was first established does not appear to have materialized and that he would like follow-up on that.
Martha Harris stated she intended to remain positive in 2026 but expressed concerns about transparency and accuracy. She
said recent meeting minutes did not accurately reflect her prior remarks about the County’s financial condition and
that she plans to review the recording. She asked for clarification about whether the Board was discussing an assistant clerk
or the Clerk of the Board and questioned how a departing employee could appoint someone. She also asked who prepares
Board agendas, saying it appeared not all members were fully informed, and emphasized that the County Administrator
works for the Board. She requested a copy of the approved bylaws showing highlighted revisions and asked about the status
of the forensic audit, including whether a judge issued a second order for documents and whether those materials have now
been submitted. She urged the Board to take court directives seriously and to respond directly to citizens’ questions. She
again asked the Board to share at least one accomplishment from 2025 that residents could be proud of. She concluded by
expressing concern that daytime meetings limit public participation and suggested evening meetings would be more
accessible.
Ellsworth Tate stated he was speaking on behalf of a group and began by thanking the Board for their service and for
allowing him to speak, noting that he often hears criticism but wanted to express appreciation. Drawing on his 23 years
as a pastor in Charles City, he recalled when the County relied heavily on Waste Management for its tax base and concerns
that contract changes could have affected school programs. He said he was told past business opportunities, including a
prison proposal and Busch Gardens, had been voted down, and he thanked the Board for current efforts to attract new
businesses, especially as County responsibilities and payroll needs grow. He also raised a safety concern, stating that
meeting attendees can enter without screening and urging the Board to consider stronger security measures. He said he
does not believe any Board member is acting against the County’s interests and that officials should consider all residents
longtime families, newer residents, and historically rooted communities. He concluded by again thanking the Board for their
commitment and service.
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RE:

REPORTS

County Administrator Report
Development Proposals
Point One Data Center:
• Currently in second round of site plan review.
• Public can view applications and materials at community development office; large-format items may require inperson review.
Emergency Management/Communications
Winter Weather:
• New info page on county website for updates regarding closures, power outages, and weather-related announcements.
• Thanks to Social Services and Sheriff’s Office for swift shelter mobilization.
Community Office Hours
• Initiative: County Administrator will hold open office hours starting March 4, 2026, from 11:30am–1:00pm at
Heritage Library for public questions or concerns.
Financial Operations Updates
• Upcoming at February Meeting:
o Mid-year budget review
o Revenue forecasting for FY27
o Cash balance updates
o Specific update on RAN pay-off
Budget–Actual Report: Included in monthly packet; December report available.
Audit Status:
• FY25 Comprehensive Financial Report completed.
• Noted ongoing efforts to improve audit readiness and pre-audit processes; CBH engaged for audit prep.
• Additional details provided by virtual presentation from audit firm, RFC (Robinson, Farmer, Cox).
Auditor’s Presentation and FY25 Audit (Remote: Mr. Aaron Hawkins, RFC)
Summary of Report Highlights
• Fund Balances:
o General fund end-of-year balance: $8.4 million ($4.3 million unassigned/discretionary).
o Sanitary District utility fund has deficit ($1.4 million net, $5.3 million unrestricted deficit)—management
concern.
Budget Overruns:
• General Fund expenditures exceeded appropriations by $800,000 ($26.8M actual vs $25.9M budget).
Material Weaknesses and Findings:
• Four findings:
o 1. Material Weakness: High number/amount of required audit journal entries, though improvement over
prior year.
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o 2. Property Tax Account Reconciliation: Need improved system for tracking receivables; GLA underused.
o 3. State Compliance: Discrepancy in public service corporation property tax levy versus state assessments.
o 4. Public Deposits: No quarterly confirmation of County deposit balances with state.
Management Letter Recommendations:
• Sanitary District fund should be addressed; utility funds should not be in deficit.
• Need for written, implemented credit card use policy; 2 of 11 tested credit card expenditures lacked receipts.
• EDA (Economic Development Authority) funds/accounting not being recorded in county system.
• EDA conflict-of-interest forms: two unsigned, one missing timely annual update.
• School Board not providing timely accounts payable detail for audit.
Corrective Actions:
• Pre-audit work expanded, earlier starts for future audits.
• County Treasurer and Finance Director to establish regular tax reconciliation reporting.
• System and process upgrades coming for property assessment accuracy/billing.
• Credit Card Receipts and Credit Card Policy
• First EDA public deposits report to be submitted this fiscal year.
Statutory Compliance:
• Audit to be uploaded to APA and county website.
RE:

BOARD COMMENTS

Vice-Chairman Patterson: Vice-Chairman Patterson raised questions regarding the County Administrator’s report related
to the EDA bookkeeper and requested that County Administrator Rogers identify the individual so he could direct inquiries
appropriately. He also asked for clarification on the primary challenge affecting the forensic audit, specifically whether
delays were due to missing information or difficulty obtaining records from a particular entity or party.
The Vice-Chair asked to proceed with his questions and thanked the County Administrator before referencing the report’s
note that the Pointe One site plan is under second-submittal review. He stated the Board had agreed to receive monthly
updates on Pointe One’s progress and expressed concern that the Board is awaiting information, noting that Pointe One
may also be waiting on items the County was expected to provide. He requested an update on the status of outstanding
matters, including tangible personal property tax, real estate tax payments, building permit fees, and the third-party plan
review policy.
Board Member Hill: None at this time.
Chairman Adkins: Chairman Adkins explained that the County is currently focused on three financial priorities. The Chair
also acknowledged recent emergency response efforts during severe winter weather, stating that agencies worked diligently
to prepare for potential impacts and that systems performed effectively. He concluded by thanking attendees for their input,
patience, and cooperation as the County continues working toward improved financial operations and planning.
The Board meeting was adjourned.

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MEETING DATE: FEBRUARY 24, 2026
ITEM V. BOARD APPOINTMENTS (Page11)
a.) None at this time
Notes:

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MEETING DATE: FEBRUARY 24, 2026
ITEM VI. CONSENT AGENDA (Page12)
a.) None at this time.
Notes:

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MEETING DATE: FEBRUARY 24, 2026
ITEM VII. REGULAR AGENDA (PAGES 13)
a.) Resolution to authorize the Acquisition of Right Way, Easement and Use Agreements for Mt.
Zion/Rustic Collection System Project (Pages 14-20 )
CLOSED SESSION
b.) Resolution to appoint Jessica Poe as Clerk of the Board of Supervisors (Pages 22-23)
Notes:

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Charles City
County

Agenda Item
Request Form

Date Received

PLEASE COMPLETE
Name

Keith Rogers, County Administrator

Department

County Administration

Purpose

Authorize the acquisition of Right Way, Easement and
Use Agreement for Mt. Zion/Rustic Collection System
Project

The Mt. Zion/Rustic Collection System Project requires the
Background of County to obtain property rights, easements, and use
agenda item
agreements from affected property owners to construct and
operate a wastewater collection system serving the area.
Public meetings were held on January 18 and February 18 to
inform residents and receive community feedback. Board
authorization is requested to permit the County
Administrator to negotiate, execute agreements, and proceed
with necessary acquisition actions to advance the project.

N/A

Fiscal Impact

AGENDA REQUEST SUBMISSION

Signature

Date

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WASTEWATER USER AGREEMENT
MT. ZION/RUSTIC COLLECTION SYSTEM
CHARLES CITY COUNTY, VIRGINIA
This agreement entered into between CHARLES CITY COUNTY, VIRGINIA, Charles City,
Virginia, a political subdivision of the Commonwealth of Virginia, hereinafter called the "County" and
property owner(s) in the County, hereinafter called Customer".
WITNESSETH
Whereas, the customer desires to purchase wastewater services from the County and to enter into
a Wastewater User Agreement as required by the Utility Service Regulations and Standards of the
County.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreement herein
contained, it is hereby understood and agreed by the parties hereto as follows:
The County shall furnish subject to the limitation set out in its Utility Service Rules and Regulations now
in force or as hereafter amended, wastewater services in connection with Customer's occupancy of the
following described property:

1.

Tax Map Number/ 9-11 Address:

(Enter street name if no address has been assigned.)

2.

Legal property description – See Exhibit A attached

The County shall install at the County’s expense a line which shall terminate at the property line and
extend to a point besides the home, where a grinder pump station shall be installed. An alarm for pump
failure will be attached to the house connected to the grinder station. The line shall connect with the
sewage main line of the County at the nearest place along the property line.
The Customer agrees to grant the County, its successors and assigns, a perpetual easement in, over, under
and upon the above described land as shown on Exhibit A, with the right to erect, construct, install and
law, and thereafter use, operate, inspect, repair, maintain , replace and removes pipelines and appurtenant
facilities, together with the right to utilize adjoining lands belonging to the Customer for the purpose of
ingress to and egress from the above described lands.
The Customer agrees to comply with and be bounded by the Utility Service Rules and Regulations of the
County, now in force or as hereafter duly and legally supplemented, amended, or changed. The Customer
also agrees to pay for said service at such rates, time and place as shall be determined by the County and
agrees to the imposition of such penalties for noncompliance as are now set out in the County's Utility
Service Regulations and Standards, or which may be hereafter adopted and imposed by the County.
ONCE SERVICE IS AVAILABLE, THE CUSTOMER SHALL BE RESPONSIBLE FOR
PAYMENT OF MONTHLY CHARGES, EVEN IF THE CUSTOMER HAS NOT CONNECTED
SERVICE TO THE COMPLETED AND AVAILABLE COUNTY FACILITIES.

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The Customer agrees that they will disconnect from the existing sewage disposal system and connect to
the County's sewage system. Rainwater disposal, drainage systems and/or sump pumps shall not be
connected to the County's sewage system.
The failure of a Customer to pay charges duly imposed shall result in the automatic imposition of the
following penalties:
1.

Nonpayment within ten days from the due date will be subject to a penalty often percent of the
delinquent account.

2.

Nonpayment within thirty days from the due date will result in the discontinuance of service to
the Customer's property.

3.

In the event it becomes necessary for the County to discontinue service to a Customer's property,
a fee by the County in its rate schedules will be charged for a reconnection of the service.

The Customer agrees to hold the County harmless from any interruptions in service, and that the County
will not be responsible for any damages to the Customer by virtue of the County's failure to supply
service (compensatory or punitive).
Upon default by the Customer in any of the provisions of this agreement and/or should the County bring
any enforcement action in accordance with the terms hereof against the Customer, that Customer agrees
to pay all charges of enforcement, including, but not limited to, court costs and reasonable attorney's fees.
The viability of the project and the validity of this Users Agreement is contingent upon securing an award
of appropriate grant/loan funds in an amount adequate to support the project.
2026.

IN WITNESS WHEREOF, we have executed this agreement this

CUSTOMER

State of
City/County of
Acknowledged before me this

day of

, 20

, by

Address
My Commission Number:
My Commission Expires:
SEAL

Notary Public

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day of

,

CHARLES CITY COUNTY, VIRGINIA
County Administrator
State of
City/County of
Acknowledged before me this

day of

, 20

Address
My Commission Number:
My Commission Expires:

·

SEAL

Notary Public

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, by

RESOLUTION OF CHARLES CITY COUNTY, VIRGINIA
AUTHORIZING ACQUISITION OF RIGHT OF WAY, EASEMENTS AND USE
AGREEMENTS FOR MT. ZION/RUSTIC COLLECTION SYSTEM PROJECT
WHEREAS, it is necessary for Charles City County, Virginia (hereinafter, “the County”)
to acquire right of way and associated easements by purchase or eminent domain from various
owners as shown in the list attached hereto as Exhibit 1 to this Resolution, for the purpose of
constructing and renovating a wastewater collection system serving the County known as the Mt.
Zion / Rustic Collection System Project (the “Project”), as shown on the plans and drawings
attached as Exhibit 2 to this Resolution (“the Property”); and
WHEREAS, acquisition of the Property constitutes a public use and serves a public
purpose for wastewater utilities within the County; and
WHEREAS, Virginia Code Sections 15.2-1901 and 15.2-1901.1 give the County the
power to exercise the right of eminent domain if the County is unable to purchase property rights
after making a good faith offer or under certain other circumstances; and
WHEREAS, the County may need to acquire the Property using the “quick take” method
set out in Chapter 3 of Title 25.1, Code of Virginia, if acquisition by purchase is unsuccessful
after a bona fide effort to purchase;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County
meeting in regular session this
1.

day of

, 2026:

That the adoption of this Resolution constitutes the County’s certification that

the acquisition of the Property has been reviewed by the condemnor for purposes of complying
with Virginia Code § 1-219.1 and that the acquisition of the Property is for a public purpose,
namely for the possession, ownership, occupation, and enjoyment of the Property by the public
as a sewer line and collection system;

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2.

That the County does hereby authorize the County Administrator to make

offers for purchase of the Property to the owners thereof in amounts which represent the fair
market value of that owner’s portion of the Property, as determined according to law, and to
negotiate with the property owners, making a bona fide effort to purchase their interests. The
County Administrator is authorized to adjust the exact amount of land needed for the acquisition
and the final grading of such Property through negotiations; It is expected that user agreements
in the form attached hereto (the “User Agreement”) will be entered into between the County and
property owners in connection with the use of the Property for the Project and that execution of
such User Agreement will be a condition to acquisition of each portion of the Property. The
County does hereby authorize the County Administrator to execute easements and User
Agreements for the Property as provided herein.
3.

That, if the offer to purchase is not accepted after a bona fide effort to purchase,

the County hereby authorizes the County Attorney to petition the appropriate court in the name
of the County for condemnation of the Property or portions thereof which have not been
conveyed to the County;
4.

That the County authorizes its County Administrator to verify by affidavit any

petition required to be filed for condemnation and authorizes its County Administrator, Director
of Finance and Treasurer to execute a certificate of taking relating to the Property, pursuant to
Virginia Code §§ 15.2-1904(D) and 25.1-305(A)(2) (a “quick take”); and
5.

That the County authorizes the payment into the court of the offered payment

for the Property upon the owner’s filing of a petition for payment under Virginia Code § 25.1310.
Adopted this

day of

, 2026.

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A Copy Teste:

Clerk, Board of Supervisors
Charles City County, Virginia

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(SEAL)

MEETING DATE: FEBRUARY 24, 2026
CLOSED SESSION MOTION (Page 21)
I make a motion to go into closed session under Section 2.2-3711 of the Code of Virginia
for the purpose of discussing the assignment, promotion, performance, salaries,
discipline, or resignation of specific public officers or employees which is authorized
under section 2.2-3711(A)(1) of the Code.
Notes:

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MEETING DATE: FEBRUARY 24, 2026
CLOSED SESSION CERTIFICATION MOTION (Page 22)
I make a motion, as required under Section 2.2-3712 D. of the Code of Virginia that the
Charles City County Board of Supervisors certify that to the best of each Board
member’s knowledge:
1. Only public business matters lawfully exempted from the open meeting
requirement by Virginia law were discussed in closed meeting to which this
certification applies;
and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board.
Notes:

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RESOLUTION
To Appoint Jessica Poe as Clerk of the Board of Supervisors
At the regular meeting of the Board of Supervisors of Charles City County, Virginia, held in
the Government Administration Building in Charles City County, Virginia on January 27,
2026, at which meeting a quorum was present, action was taken on the following
resolution:
Whereas, the Charles City County Board of Supervisors may appoint a Clerk to the Board of
Supervisors to record the official actions of such governing body; and
Whereas, Ms. Poe’s education, experience, and training qualify for service in this role;
BE IT RESOLVED, by the Board of Supervisors of Charles City County, Virginia appoints
Jessica Poe as Clerk to the Board of Supervisors, effective January 27, 2026.

___________________________
ADOPTED:

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MEETING DATE: FEBRUARY 24, 2026
ITEM VIII. PUBLIC COMMENT PERIOD (Page 25)
Those who have signed up to speak during the public comment period, commenting as an
individual, will have three minutes; as a group, they will have five minutes. Please identify
if you are speaking as a group in the beginning and identify your group. Time will
automatically be set at three minutes if not given.
Please approach the podium when called, state your name, and any relevant facts or
materials. Written comments and documents may be submitted to the Clerk of the Board
for the record. No speaking out of turn or from your seat will be allowed to preserve
decorum. Respectful language is required. ***Board members will not engage in dialogue
during public comments but may refer issues to staff.***
Notes:

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MEETING DATE: FEBRUARY 24, 2026
ITEM IX. REPORTS (Page 26)

a.) County Administrator Update (Pages 27-29)
Notes:

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County
Administrator’s
Report

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Community Office Hours
County Administrator’s
Community Office Hours
March 4, 2026
11:30AM – 1:00PM
GAB – Training Room

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Financial Operations

• January Budget v. Actual Report
• FY26 Mid-Year Budget Review

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MEETING DATE: FEBRUARY 24, 2026
ITEM.X. BOARD COMMENTS (Page 30)
Chairman: Mr. Byron Adkins, Sr.:

Vice-Chairman: Mr. Ryan Patterson:

Supervisor: Mr. Michael Hill:

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